WEBVTT

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Alrighty, thanks Paul for that gracious introduction. Um I want to tell

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you about a collaboration of three
institutions and the work of 17 people

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over a period of about a year uh in
the construction of the 100 years of

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grand digital archive. And it's been
my pleasure to work with such

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talented people and to work with Some
amazing materials. The 100 years of

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grand collaboration is the work of the
Arizona State University Library,

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the Cline Library at Northern Arizona
University and the Grand Canyon

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National Park Museum. And ultimately,
this project goes back to The spring

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of 2016 when um history librarian Ed
ending. And I got together in my

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office one day and he um he and I have
had over 50 years of experience

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working in our greater Arizona
collection. And we were ed asked me, you

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know, is there some way that we can
honor the career of the great Senator

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Carl Hayden from Arizona and his role
in the founding of the Grand Canyon

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National Park In 1919. And and we
realized at that time that, Wow, you

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know, three years away, we've got a
centennial coming up. What a great

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opportunity to do that work of
honoring the Senator and his role in the

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founding of the national Park. And so
uh we thought about who appropriate

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partners would be in uh immediately
identified Pete Runge who spoke

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yesterday from the special collections
at the Northern Arizona University

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client library. And uh so we we called
up Peter, we had a nice meeting

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with him and we we talked to him and
we realized, you know, the stars of

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the show here are the staff and the
facilities of the Grand Canyon

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National Park. And so we asked Peter,
have you got any working

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relationships with staff from the
National Park? And Peter uh, identified

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kimba is um from the Grand Canyon
National Park Museum Uh as an

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appropriate collaborator. And so we're
often running uh and writing the

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grant in the spring of 2017

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In the early spring of 2017. And so
just to tell you a little bit about

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what's involved in a project like
this, we new ed and I knew that there

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are wonderful pockets of historical
materials that were available in the

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uh Senator Hayden's papers and a
number of other collections at the

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greater Arizona collection here at the
issue library. And Peter, having

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long experience with his materials
also could identify important things.

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Um and so we began to do some
searching in our systems to identify the

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pockets of stuff that we thought might
be appropriate. Um and so we

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started by looking at Arizona archives
online. How many of you have looked

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at Arizona archives online? We have a
few hands, this is the collaborative

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database where the archivists of
Arizona post Finding AIDS to the archival

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collections across the state. And if
you've worked with finding AIDS and

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archival collections, you know that
these are typically bulk level

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descriptions. Uh You're fortunate if
you can get down to the folder level

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in archival description given the
thousands of linear feet of material

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that we have. Um And so we're trying
to find the right corner of the

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haystack to look in these collections
and identify specific items that

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were that were exciting like that one.
Um So ultimately, uh we put

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together this collaboration put
together a grant proposal um to our state

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library for Library Library Services
and Technology Act funds. And so this

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project is ultimately funded by the U.
S. Department of Education uh and

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through the Institute of Museum and
Library Services. And those monies are

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distributed to worthy proposals across
Arizona by your Arizona State

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Library. Um What we envision it really
was a project where there were

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several uh loki of activity. We we had
the advantage here at A. S. U. Of

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having a robust and useful digital
repository. The A. S. U. Digital

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repository. Uh And in fact N. Au for
many years they have been working to

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build the Colorado Plateau digital
repository. So we had technical

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expertise and we had a platform or
places to put these materials so they

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could be made accessible.

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Um We uh we also envision including
the Grand Canyon National Park and N.

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A. You step forward to work with kim
be some to select and digitized

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materials from the Grand Canyon
National Park. So in that part of the

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model, in fact materials were
literally picked up at the Grand Canyon and

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driven to Flagstaff for digitization
and the museum staff provided us with

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a contextual information or the
metadata that helped us understand and

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make sense of the materials that they
contributed.

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Um In our model at A. S. U. We uh we
chose to outsource the digitization

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which had its very some very
interesting implications for workflow. And

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ultimately history librarian at
Eddings spent much of the first four or

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five months in the work of selecting
the material from these collections.

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And then I would go in and package
those things up and keep track of

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where they came from. So we could put
them back um and then shipping them

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up to our vendor in Salt Lake City for
actual digitization

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You'll find when you enter the 100
years of grand project. And I want to

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point out that all you need to do Is
Google 100 years of grand and linked

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to this project comes right up at the
top of that, you can do that on your

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phone. Although the repository isn't
necessarily optimized for mobile

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display, you can actually see some
pretty cool things right through your

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phone.

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Um So ultimately we have this
distributed model for digital library work

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and I want to get to

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Yeah, here we go. This is what the
homepage for the digital library looks

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like. So what you have ultimately is a
website that points to two

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different digital repositories. The N.
Au repository and the A. S. U.

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Repository. And the N. Au repository
also includes the materials that

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were digitized from the Grand Canyon
National Park collections. So

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scrolling down a little bit on this
website, uh you can see that in the

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case of a s you were able to make some
prepackaged customized search

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results by format. So you can actually
select photographs or

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correspondence or ephemera to look
through these materials. In the case of

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N. A. U. They were able to segregate
their materials by the N AU materials

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and the Grand Canyon National Park
materials. Mhm. When you search in the

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repository, this is a search results
display and ultimately this isn't a

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sus collection, add some slides for
from a sus work here. So you see

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titles for individual items and
usually an abstract or description the

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contributors or authors and the date
of creation Um copyright played a big

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role uh in the selection of materials
here. We chose to focus historically

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on the period 1892,

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partly because we knew we had a large
amount of material that we could

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digitize from that period. And also
because we knew that we had 1924 and

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earlier, much of these materials had
fallen into the public domain. And so

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we had the ability to digitize and
make things accessible. When you look

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at the item level description, this is
a single description of particular

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item. You can see the richness of the
metadata that was produced by our

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metadata, librarian Carolyn thomas um
because we had Collections that had

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been professionally curated for 30 or
40 years. We've been building legacy

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data and descriptions all of that time
working with these collections. So

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there were certain descriptions that
we're able to existing descriptions

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that we're able to leverage from
finding AIDS or earlier efforts at item

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level description in the archives.
There are other descriptions we had to

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build from scratch. And so what you
find in the overall project is over

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700 items that have been selected,
described and digitized and loaded and

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made accessible to many people. This
work is very detail oriented and um

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you'll you'll see that we've applied
standardized subject headings within

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that description that enable us to
pull together like materials. Um you'll

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also see uh series references to um
topical groupings that had devised to

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organize these materials in some
different ways. So we had these series

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like free enterprise That were set up
to represent different chronological

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periods within the 1890s and 1940
period. The other thing to notice on

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this is that on the right underneath
the call number for the file, the

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actual file name. Um you'll see a link
called download and downloads. Very

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exciting. Um This means we get to give
away stuff. So one of the

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challenges with a project like this is
trying to manage the risks of

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copyright and looking at these
collections. We had some materials that

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were in the public domain by virtue of
age. We had some materials that

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were in the public domain by virtue of
being government documents. We had

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other materials that have been donated
to the repositories with deeds of

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gift that actually represented a legal
transfer of copyright to a S. U. Or

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to N A U. And then we have these
wonderful things known as orphan works

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and some chocolate. How many people
have experienced or encountered orphan

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works in their travels. In just a few.
So, orphan works are lovely things

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that are pieces of information where
copyright is still active, but we

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either don't know who owns it or we
can't find contact information who

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owns that piece of information. This
creates some real challenges for us

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when we're when we're really trying to
put things online and give them

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away. And so what you'll find is that
there are many things in the, in

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these collections where we have the
download link lit up and we've done

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copyright research on this. We believe
it's either in the public domain or

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we own sufficient rights to give the
material away. And you can actually

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download and reuse publication or high
quality photography or ephemera uh

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, from these collections. And we
wouldn't even not even know that you were

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there. Um, and so you can directly
download really great stuff from this

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site. You'll see some other places
where the download link is blocked. And

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this is an interesting challenge for
us because here's a place where

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copyright was still active and in some
circumstances uh that we can employ

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a fair use harbor to make such
materials available to the S. U. Community.

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Um So if you are an A. S. U. Person
and you log in to the repository,

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additional materials become available
for download. Um but this is about

00:12:51.379 --> 00:12:56.957
managing risk ultimately. So you will
also find things, especially things

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published after 1920, for where we've
presented the description, we

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presented a pdf of the material, for
example, um and download is not

00:13:09.379 --> 00:13:15.606
permitted and uh one of the sort of
fun things about this is um over time

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as things get older, more things fall
into the public domain. So one of

00:13:21.740 --> 00:13:25.996
the challenges is actually figuring
out how to track when things fall into

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the public domain and to open those
things up for download and reuse over

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time.

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Now, now we get to the mapping part um
and I'm greatly indebted to matt

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toro uh and to Caroline thomas the
metadata librarian for their efforts in

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this part. Uh This is the first page
of a really wonderful es ri story map

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that matt and his crew put together
for us the very latest stages of the

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project. We were the last month of
this. It was crazy Uh in July of 2018.

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And you know, before I get in there, I
want to make the point that we

00:14:06.340 --> 00:14:13.606
wanted this project To be completed by
July 2018. Um one of the selling

00:14:13.639 --> 00:14:17.467
points for this project as far as
being a grant proposal was, we wanted to

00:14:17.500 --> 00:14:21.207
demonstrate that we could make the
material available well before the

00:14:21.240 --> 00:14:23.307
centennial

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which was last week. Um so that
tourism businesses, the park uh interested

00:14:30.539 --> 00:14:35.506
tourists could actually download and
use these things in time for the

00:14:35.539 --> 00:14:40.837
centennial. And we received the
support of the Arizona Office of Tourism,

00:14:40.870 --> 00:14:45.587
the Tourism Office and Flagstaff and
other places because we intentionally

00:14:45.620 --> 00:14:51.927
wanted to give away materials so they
could be used in a timely manner. So

00:14:51.960 --> 00:14:57.927
going back to the story map um we've
got some really great representations

00:14:57.960 --> 00:15:02.657
of material through database in these
repositories. But what's missing is

00:15:02.690 --> 00:15:10.496
really a visual navigation of the
material. And so in the story map um we

00:15:10.529 --> 00:15:16.746
spent quite a bit of time Plotting
coordinates for individual pieces that

00:15:16.779 --> 00:15:22.297
are in the digital archive. And there
are over 200 items that we were able

00:15:22.330 --> 00:15:27.126
to plot where we were able to identify
a place name and convert and

00:15:27.159 --> 00:15:32.047
identify the coordinates associated
with it. So that item could be located

00:15:32.080 --> 00:15:37.167
in this lovely story map. So looking
at this, it's presented here as a

00:15:37.200 --> 00:15:42.996
heat map. And so the areas that you
see with a very large red areas are

00:15:43.029 --> 00:15:47.207
places where there are multiple items
and as you would expect, you see

00:15:47.240 --> 00:15:51.626
quite a few of those things are
located at the south rim visitor center

00:15:51.659 --> 00:15:58.016
and along the south rim you can expand
the map and actually get some space

00:15:58.049 --> 00:16:02.797
between the various points on the heat
map. If you click on a point in the

00:16:02.830 --> 00:16:07.636
heat map, it brings up a lovely box uh
that gives you summary information

00:16:07.669 --> 00:16:11.976
about the item you have selected, but
more importantly it gives you a link

00:16:12.009 --> 00:16:17.057
to the repository version of that item
where you can download the high

00:16:17.090 --> 00:16:22.606
quality version of it.

00:16:22.639 --> 00:16:28.776
Um along the way, starting in January
of 2018, we started doing weekly

00:16:28.809 --> 00:16:34.766
Facebook posts regarding the 100 years
of grand project. Um and we had

00:16:34.799 --> 00:16:39.907
some sort of surprising things that
came out of that. One of the um we

00:16:39.940 --> 00:16:44.756
were trading posts, s you would would
post one week and you would post the

00:16:44.789 --> 00:16:48.976
next every third or fourth or fifth
week and then you would post an image

00:16:49.009 --> 00:16:53.626
from the Grand Canyon National Park
Museum collections. And so there were

00:16:53.659 --> 00:16:59.726
some surprising things. The photo of
the Navajo bridge on the left was one

00:16:59.759 --> 00:17:03.856
of the earliest posts in the project
and um Hard to tell from the

00:17:03.889 --> 00:17:11.796
screenshot but you can uh that photo
generated over 60,000 likes. Um and

00:17:11.829 --> 00:17:17.187
uh we had some other materials that
there's another photograph of a mule

00:17:17.220 --> 00:17:23.556
uh coming out of the cave and about to
enter the Kaibab suspension bridge

00:17:23.589 --> 00:17:30.347
that uh generated 46,000 likes and
some some incredible number. Um and in

00:17:30.380 --> 00:17:34.647
fact the mule handlers facebook page
came in and shared that and we got

00:17:34.680 --> 00:17:39.046
quite a bit of boost out of that. So,
you know, watching, watching this

00:17:39.079 --> 00:17:44.736
happen and then trying to chase down
the shares and see who was reaching

00:17:44.769 --> 00:17:50.236
this stuff was an interesting part of
the project. Um We had an enormous

00:17:50.269 --> 00:17:55.996
numbers of hits for certain
photographs. Another factor was when the Grand

00:17:56.029 --> 00:18:02.306
Canyon National Park shared our
facebook posts, our results increased

00:18:02.339 --> 00:18:06.387
astronomically. Uh there was a huge
difference when when the library's

00:18:06.420 --> 00:18:10.387
would post, you might get a couple
1000 hits when the Grand Canyon

00:18:10.420 --> 00:18:14.796
National Park came along, we would get
national exposure and just enormous

00:18:14.829 --> 00:18:19.756
numbers of hits. There were, there was
also tweeting going on on a regular

00:18:19.789 --> 00:18:24.657
basis throughout the project. Um I
don't have really good stats for the

00:18:24.690 --> 00:18:28.536
impact of the tweeting but ultimately
we we spent a fair amount of time

00:18:28.569 --> 00:18:35.207
working on getting this information
out where people could use it.

00:18:35.240 --> 00:18:40.296
Um Just a few more fun things from the
collections. Um you'll see some

00:18:40.329 --> 00:18:46.947
very cool ephemera items um from this
one, from the fred harvey collection

00:18:46.980 --> 00:18:52.607
and ultimately from the greater
Arizona collection here at ASU

00:18:52.640 --> 00:18:58.576
um lovely photograph and in the diary
page, Illustrated diary page from

00:18:58.609 --> 00:19:03.236
the Carnegie caltech expedition. Uh
this material from the client library

00:19:03.269 --> 00:19:09.006
at N. A. U.

00:19:09.039 --> 00:19:12.496
Uh and here's some photography from
the National Park service in the Grand

00:19:12.529 --> 00:19:18.506
Canyon National Park Museum Uh for
sort of before and after or re

00:19:18.539 --> 00:19:26.539
photography of the Phantom Ranch
Swimming Pool in 1930 for in 1961.

00:19:26.839 --> 00:19:32.177
Alright, so that's a quick walkthrough
of this collaborative project um

00:19:32.210 --> 00:19:36.236
and hardly want to keep you from
getting to lunch, but I'm more than happy

00:19:36.269 --> 00:19:44.269
to answer any questions you might have
about the work that we've done.

00:19:44.539 --> 00:19:50.056
The gentleman asked if this is a work
in progress or are we all done? And

00:19:50.089 --> 00:19:55.976
you know, this is one of these things
where the uh project can take a life

00:19:56.009 --> 00:20:01.256
on of its own. We spoke last week at
the Grand Canyon symposium hosted by

00:20:01.289 --> 00:20:06.536
the Grand Canyon Historical Society.
And sure enough park ranger, the

00:20:06.569 --> 00:20:10.486
librarian from the Grand Canyon
National Park approached us and said we

00:20:10.519 --> 00:20:15.107
have many more things in the library
at the Grand Canyon National Park and

00:20:15.140 --> 00:20:20.867
we'd like to participate in this. Um
So there's certainly there were other

00:20:20.900 --> 00:20:24.677
partners, many other partners that we
could have chosen in this project.

00:20:24.710 --> 00:20:29.387
Um The Arizona State Archives has
material. The Arizona Historical Society

00:20:29.420 --> 00:20:33.867
, University University of Arizona has
materials. So there are a lot of

00:20:33.900 --> 00:20:39.486
potentials for uh continuing the
project. Another thing that I thought was

00:20:39.519 --> 00:20:44.617
very interesting in this work was one
of the spin offs of this project was

00:20:44.650 --> 00:20:47.857
the Institute for Humanities Research,
the A. S. U. Institute for

00:20:47.890 --> 00:20:53.647
Humanities Research seed grant that
were we received and that partly

00:20:53.680 --> 00:20:58.756
supported this conference and the
review committee for the Sea Grant asked

00:20:58.789 --> 00:21:02.377
us this very interesting question that
actually came up yesterday, I

00:21:02.410 --> 00:21:07.286
believe in Teresa's presentation. And
that was how do native american

00:21:07.319 --> 00:21:15.319
communities uh do way finding,
transmit information about places and

00:21:15.390 --> 00:21:22.276
routes and ways to go around the Grand
Canyon. And I don't know the answer

00:21:22.309 --> 00:21:28.976
to that. And so the hr people asked us
to look into that and to see if

00:21:29.009 --> 00:21:33.687
there were some opportunities to
partner with the native american

00:21:33.720 --> 00:21:38.226
communities here in Arizona. Which is
actually a big ask because there are

00:21:38.259 --> 00:21:45.526
in fact at least eight or 9 of them.
And I'd also like to say in relation

00:21:45.559 --> 00:21:52.306
to that, we chose not to include those
communities in this first go round

00:21:52.339 --> 00:21:59.516
of the project. And part of that was
it really is not our place to tell

00:21:59.549 --> 00:22:01.907
their story.

00:22:01.940 --> 00:22:06.486
And the other thing I want to talk
about in relation to that is the

00:22:06.519 --> 00:22:11.306
protocols for the handling of native
american archival materials which is

00:22:11.339 --> 00:22:16.447
an ethical standard Uh that really
came out of actually began with some

00:22:16.480 --> 00:22:22.306
discussions in the mid 1990s at
Flagstaff at Northern Arizona University.

00:22:22.339 --> 00:22:28.447
And those protocols call for in depth
discussions with representatives of

00:22:28.480 --> 00:22:33.006
the native american communities
regarding uh the use the reuse the

00:22:33.039 --> 00:22:41.039
presentation of materials relating to
their history and their culture. Um

00:22:41.039 --> 00:22:46.657
having some experience in working in
these areas. We n au has had a long

00:22:46.690 --> 00:22:53.457
experience with collaborative work
with the Hopi tribe and with Stuart who

00:22:53.490 --> 00:22:58.506
is the Cultural resources Cultural
preservation office Director at Hopi.

00:22:58.539 --> 00:23:04.137
Um And we talked about this and came
to the conclusion that in this first

00:23:04.170 --> 00:23:08.407
go round, it would be very difficult
to have a respectful and in depth

00:23:08.440 --> 00:23:16.266
conversation with the various tribal
governments regarding a project of

00:23:16.299 --> 00:23:21.217
this nature. So that may be something
that we turn to. Um in the course of

00:23:21.250 --> 00:23:27.127
the HR Grant, uh we want to begin to
have a conversation um and see if

00:23:27.160 --> 00:23:34.107
there's a way that these things might
be shared with the recognition that

00:23:34.140 --> 00:23:38.917
the very important recognition that
every tribe and every tribal

00:23:38.950 --> 00:23:43.437
government and even subdivisions
within those groups are going to come at

00:23:43.470 --> 00:23:49.417
those questions very differently. Um
It's really not right to say what

00:23:49.450 --> 00:23:54.056
would native americans do? Um every
tribe has a different perspective

00:23:54.089 --> 00:23:58.127
about those things. And so we
anticipate a variety of answers to that

00:23:58.160 --> 00:24:02.617
question as we get down into some of
the details. I'm sorry, that was a

00:24:02.650 --> 00:24:10.650
really lengthy response to your
question.

00:24:11.019 --> 00:24:13.976
Uh

00:24:14.009 --> 00:24:20.756
thanks, thanks goodness. I thought
that I noticed you had your list of

00:24:20.789 --> 00:24:24.746
columns of different types of
materials you had and you didn't have a

00:24:24.779 --> 00:24:28.066
grouping for maps and I was wondering
if that was one where you were going

00:24:28.099 --> 00:24:32.046
to add in some of the maps that have
been scanned for the project. Yeah, I

00:24:32.079 --> 00:24:37.546
feel badly about that too. Um you
know, matt matt identified some maps?

00:24:37.579 --> 00:24:43.316
Yeah, some maps for us and um we kind
of ran out of time. We we also had

00:24:43.349 --> 00:24:49.006
some issues regarding access to large
scale scanning facilities that might

00:24:49.039 --> 00:24:55.417
have been worked out given more time.
But really the I H. R. C Grant

00:24:55.450 --> 00:25:00.137
project is about surveying and uh it's
focused on mapping the Grand Canyon.

00:25:00.170 --> 00:25:03.927
It's about surveying to find out what
materials might be available for a

00:25:03.960 --> 00:25:08.506
future expansion of the project.

00:25:08.539 --> 00:25:11.707
Other questions.

00:25:11.740 --> 00:25:15.207
Alright, great. Thank you very much.

00:25:15.240 --> 00:25:17.930
Thank you.