Developing Applied
Projects
Collections
in an Institutional Repository
Sam Dyal
Matthew Harp
Kevin Pardon

EDTs

Applied Projects

Benefits

Challenges

New Partnerships
Increased visibility
Improved education /
employment opportunities
Meets Accreditation and
Association requirements

Buy-In
Ingest Workflow Design
Metadata and Diverse Content
Policies/embargo/copyright

Collaborators
and Relationships

Lessons Learned

Graduate Education

Be adaptable and flexible
between disciplines

One size Does Not Fit All

Nursing

Be upfront on expectations and workload

Geography and urban planning

Explain author rights and expect questions

Sustainability

Ha
nd
Off

2017 Digital Initiatives Symposium

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olici
es Workflows

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Contact

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Rev
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Human Systems Engineering

Train

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repository.asu.edu

Developing Applied Projects Collections in an Institutional
Repository: Challenges & Benefits
2017 Digital Initiatives Symposium Poster
http://digital.sandiego.edu/symposium/2017/2017/41/

Presented by: Matthew Harp, Samuel Dyal, and Kevin Pardon
(Arizona State University, ASU Library)
Abstract
While PhD dissertations are typically accessible many other terminal degree projects remain
invisible and inaccessible to a greater audience. Over the past year and a half, librarians at
Arizona State University collaborated with faculty and departmental administrators across a
variety of fields to develop and create institutional repository collections that highlight and
authoritatively share this type of student scholarship with schools, researchers, and future
employers. This poster will present the benefits, challenges, and considerations required to
successfully implement and manage these collections of applied final projects or capstone
projects. Specifically, issues/challenges related to metadata consistency, faculty buy-in, and
developing an ingest process, as well as benefits related to increased visibility and improved
educational and employment opportunities will be discussed. This interactive presentation will
also discuss lessons learned from the presenter’s experiences in context of how they can easily
apply to benefit their respective institutions.

Outline
1. Timeline (represented by gear cycle)
a. Contact
b. Planning with Partner
c. Develop Policies workflows
d. Train
e. Hand over responsibility
f. Monitor activity and use
g. Assess
h. Revise/Reset
2. Collaborators and Relationships
a. ASU Graduate Education - ​Evaluating process and advocating adoption
b. Doctor of Nursing Practice (DNP) Final Projects Collection -​ ​ First adopters
c. School of Geographical Sciences Master of Urban and Environmental Planning
(MUEP) Capstone Projects Collection​ - ​Student requested

d. Julian Wrigley School of Sustainability Graduate Culminating Experiences -​ In
Development
e. Ira A. Fulton School of Engineering Applied Projects Human Systems
Engineering​ - ​Student requested
f. Master of Healthcare Innovation Capstone Collection​ - ​Not on poster
g. Master of Science in Clinical Research Management Interprofessional Capstones
Collection - ​Not on poster, in development
3. Benefits
a. Established new partnerships with multidisciplinary programs
b. Increased visibility of student works otherwise marginalized
c. Improved student educational and employment opportunities for
d. Meets Accreditation and Association requirements
4. Challenges
a. Achieving faculty and school buy-in
b. Metadata and Diverse Content considerations
c. Developing Policies, implementing embargos and copyright literacy
d. Developing ingest process and workflow design
5. Lessons Learned (Key strategies and Tips)
a. One Size Does not Fit All - each school has own peculiarities
b. Be adaptable and flexible between disciplines
c. Be upfront on expectations and workload
d. Explain author rights and expect questions from both staff and students

Concepts/Keywords
Applied Projects, Capstone Projects, Student Scholarship, Institutional Repository,
Collaboration, Metadata, Copyright, Collection Development