City of El Mirage, Arizona FY 2019 to FY2020 Budget Document Table of Contents Section Description Fund/Dept. Title Number Page # Introduction Budget in Brief Executive Summary List of Elected City Officials Community Profile Maps Organizational Chart Full Time Equivalent (FTE) Table Budget Fundamentals and Policies State and Federal Fiscal Influences Fund Structure Total Budget Consolidated Summary Fund Summary 1 8 17 21 24 26 27 30 33 39 40 41 42 General Fund General Fund Mayor & Council City Clerk Safety Legal Administration Information Technology Human Resources Finance Economic Development Recreation Parks Facilities Management Fleet Management Community Development Engineering Police Code Compliance Fire Building Safety Transfers & Contingency Fund Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept Dept 10 410 490 460 440 450 480 500 511 470 531 521 522 620 540 542 551 552 561 562 680 45 53 59 65 71 77 83 89 95 101 107 113 119 125 131 137 143 153 159 169 175 City of El Mirage, Arizona FY 2019 to FY2020 Budget Document Table of Contents Section Description Fund/Dept. Title Number Page # Water Fund Utilities Administration Water Operations Customer Service Capital Projects Debt/Transfers Ranchettes Irrigation Fund Sewer Fund Sanitation Fund Fund Dept Dept Dept Dept Dept Fund Fund Fund 53 409 403 404 408 406/407 55 54 52 181 189 195 203 209 215 221 227 237 Court Fund Court Enhancement Fund Photo Enforcement Fund Highway User Revenue Fund LTAF (Local Transportation Assistance Fund) Police Towing Fund Community Development Block Grants (CDBG) Debt Service Fund Capital Streets Fund Special Projects Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund 14 15 16 21 23 28 31 41 56 73 243 249 255 261 269 275 281 287 293 299 Enterprise Funds Other Funds Supplemental Information Capital & Capital Projects State Budget Schedules Consolidated Fee Schedule Miscellaneous Information Budget Calendar Market Compensation Plan (Salary Schedule) Strategic Priorities (Council) Financial Management Policies FAQs Glossary 307 321 331 343 344 346 348 361 392 394 Budget in Brief Introduction BALANCED BUDGET, INVESTMENT IN INFRASTRUCTURE AND PUBLIC SAFETY HIGHLIGHT EL MIRAGE’S FY 2019-20 BUDGET A balanced budget, $15.8 million in capital street projects, including the widening of Dysart Road to four lanes south of Peoria Avenue; park improvements and an additional 6.5 full time positions in the Police Department, are included in the FY 19-20 Annual Budget adopted by the City Council. The new budget covers the period from July 1, 2019 to June 30, 2020. The budget is not only a policy document it sets the financial course for the City and defines the service priorities for the community. Budget hearings and meetings are held each year prior to the budget adoption and the public is invited and encouraged to speak during public hearings. The City Council, for the seventh-straight-year, voted not to increase Water, Sewer, and Sanitation rates; the City’s sales tax rate has not increased in over a decade; and while the primary property tax levy is increasing, the secondary tax is decreasing by an almost identical amount. The primary property tax increase is less than $0.25 cents per month on an average home. And the primary property taxes are 100% dedicated to public safety (Police and Fire). After years of coping with the effects of the economic downturn, Management and Council have placed the City on stable financial ground by taking the following difficult but necessary actions to ensure the longterm financial health of the City: • Setting utility rates to cover operating, capital, and reserve needs • Developing proper reserves • Reducing operating expenses • Presenting a bond issue to the voters which allowed for new municipal facilities to be built for the public and the police department • Implementing a fully funded and realistic Capital Improvements Plan (CIP) • Establishing a vehicle replacement program for the City • Completing only those capital improvements that are “needs” and not “wants” City Hall Lobby • Providing necessary infrastructure to promote economic development 1 The budget for Fiscal Year 2020 is $93,814,000. This budget represents an increase of $23,779,000 from last fiscal year’s budget which totaled $70,035,000. The proposed Fiscal Year 2020 budget uses $21,478,500 of fund balance. Oversight of expenditures has been an enduring organizational objective. The Council adopted aggressive but fiscally conservative strategic priorities for the City and City Manager, which influenced both the Fiscal Year 2020 budget as well as the CIP. The CIP is a relatively new tool for El Mirage. It details a multi-year plan for capital expenditures that supports the priorities of the Council and El Mirage residents while also supporting the highest use of limited resources. Current Fiscal Year-to-Date Highlights Currently, General Fund revenues are exceeding budget projections. Additionally, departments are doing an excellent job of monitoring their expenditures, and General Fund expenditures to date are less than General Fund revenues. The past few years have seen the completion of the police station, recreation facility with pool, and a joint project with Maricopa County named Basin Park for its dual role as both a recreation amenity and stormwater runoff storage location. Additional funding was allocated in previous years for remodeling and renovation at Gentry Park. Basin Park Gentry Park is one of the City’s oldest landmarks, built more than 45 years ago amid the original downtown neighborhoods. Mindful of the significance of Gentry Park to families and children in the community, the Council approved its major renovation in 2012, including a new baseball diamond, covered dugouts, a concession building, and new fencing that was primarily funded by a grant from the Arizona Sports and Tourism Authority. A number of projects have been completed recently including building and park improvements, police dispatch upgrades, and infrastructure improvements including water lines, sidewalks, and streets. Many of these projects were funded by General Obligation (G.O.) Bonds authorized by the voters of El Mirage. Before selling bonds it is common for bond ratings to be assigned to municipalities by rating service providers such as Standard & Poors (S & P) or Moody’s. Bond ratings determine the cost to the City of borrowing bond funds. Meetings were held with representatives of S & P and Moody’s to lay out the case for the El Mirage bond rating. Points of discussion included the City’s funding reserves, financial management practices, policies, and debt levels. As a result, S & P upgraded El Mirage’s rating to AAwhile Moody’s affirmed its A1 rating. Both ratings led to extremely favorable bond rates on the most recent issues. The savings are reflected in lower tax levies and lower property taxes for residents. Recently, Garrett-Walker Homes (“GWH”) began building single family residential at the northeast corner of Grand Avenue and Thompson Ranch Road in El Mirage. The development will consist of 156 single family residential lots on 39.71 acres, for a density of 3.92 du/ac, and approximately 5.81 acres for future retail uses. In all, these homes will add more than $25 million in property value to the City when completed, which should lower secondary property tax burdens. Additionally, several companies have 2 expanded or located in El Mirage including, Microsoft, EPCOR, Interstate Steel, Phoenix Door, and Sunbelt Rentals. Every community, no matter the size, needs to evaluate its environmental stewardship role related to sustaining the quality of life for both present and future generations. In El Mirage, signs of the City’s commitment have already begun to emerge. Solar paneled parking structures are installed at Gateway Park, the senior center, police station, recreation facility, and the fire station. The panels generate 80% of each structure’s electricity and were built at no upfront cost to the City. The water department replaced older water meters with automated meters designed to immediately identify areas where excessive water is being used. A curbside recycling program has been implemented, translating into less waste in our landfills and a cleaner City for all citizens. Budget Highlights The City is committed to continued financial stability and transparency. Operating expenditures are covered by operating revenues and key partnerships enliven the City’s future. Residents have started to see improvements to Grand Avenue, most notably the realignment of Grand, Thunderbird, and Thompson Ranch Road, thanks to partnerships with the Arizona Department of Transportation and the Maricopa Association of Governments. This realignment brings safer traffic conditions and greater potential for economic expansion. Grand Avenue – US 60 General Fund expenditures are primarily directed towards Police and Fire operations; while water, sewer, and streets projects make up more than 75% of the capital budgeted for this year. To ensure transparency, the City publishes its budget in the local newspaper and holds open public workshops and an official hearing on the budget. The City posts its current and previous tentative and final budgets on its website in compliance with state law and best practices. A comparison of the Fiscal Year 2020 budget to the previous fiscal year reveals the following information: • • The adopted budget for Fiscal Year 2020 is $93,814,000. The adopted budget represents an increase of 34% over the Fiscal Year 2019 budget. Sources of funds are broken down into four categories: Revenues, bonds, fund balance, and transfers (See the “Sources of Funds” chart that follows.). o Revenues before transfers and bond proceeds are projected to increase by $2,864,000 to $55,998,500.  Grant revenues make up 22% of the revenues at $12,061,000.  Charges for services, taxes, and intergovernmental revenues make up 26%, 28%, and 18% of revenues respectively.  All other categories combined make up 6% of total revenues. o Fund Balance of $21,478,500 and transfers between funds totaling $16,337,000 comprise the remaining funding sources. 3 4 • Uses of funds are broken down into five categories: expenses, contingency, transfers out, bond principal, and depreciation (See “Uses of Funds” chart that follows). o Expenses of $62,382,000 (excluding contingencies) have been identified throughout 15 different funds and can be broken down by type of expense as follows:  Capital –$26,146,500 of capital expenditures across all funds are presented as part of this budget. This includes any current year capital projects that need to be carried forward into the Fiscal Year 2020 budget. Capital is $16,410,500 higher than last year.  Personnel – the total projected cost of personnel for Fiscal Year 2020 is $19,966,000. This is an increase of approximately $649,000. The significant changes are a result of staffing increases related to Police operations, increased public safety retirement contributions, and wage increases.  Supplies and services – the total projected cost of supplies and services for Fiscal Year 2020 is $10,604,000. This is a decrease of approximately $352,000. The City no longer bills itself for water usage at City facilities and parks. This process change accounts for the reduction.  Other costs – (e.g. special projects, debt service, and fees) amount to $5,665,500 for Fiscal Year 2020. This is a decrease of approximately $682,000. Program reductions in the Court Enhancement Fund accounts for the entire decrease in this expenditure category.  See the following “Expenditures by Category” and “Percent of Citywide Expenditures by Fund” charts for graphical representations. o Contingency of $100,000 (+ $10 million unknown) for Fiscal Year 2020 is $1,603,000 lower than the budget for the previous fiscal year. o Transfers out of $16,337,000 provide an offset for transfers in of the same amount. A “Transfer Matrix” showing the movement of resources between funds can be found at the end of the “Executive Summary” in this document. o Bond principal payments of $2,345,000 are programmed to pay utility, excise, and general obligation bond principal. o Depreciation of $2,650,000 is a noncash expenditure which reduces fund balance but does not reduce cash. Depreciation is recorded in the Water and Sewer Funds. Police Department Lobby Floor 5 6 Fire and Police Facilities 7 Executive Summary Primary General Fund Revenues Below is a table showing the primary classifications of General Fund Revenues and a comparison of this year’s budget to last year’s budget. After the table is a graph depicting what percentage of the revenue is accounted for in each of the classifications. The following pages include explanations and graphs of the major General Fund revenues. General Fund Revenues: City Sales Taxes Franchise Fees Primary Property Tax State Shared Revenues Bus. Lic./Bldg. Permits Charges for Services Fines & Forfeitures Transfers Miscellaneous Total General Fund Revenues FY 19-20 Budget FY 18-19 Budget $ $ 7,585,000 740,000 2,200,000 9,325,000 275,000 339,000 15,000 2,632,500 675,000 $ 23,786,500 8,150,000 780,000 2,250,000 9,850,000 300,000 635,000 15,000 3,280,000 795,000 $26,055,000 8 Increase (Decrease) Amount $ 565,000 40,000 50,000 525,000 25,000 296,000 647,500 120,000 $ 2,268,500 % Change 7.45% 5.41% 2.27% 5.63% 9.09% 87.32% 0.00% 24.60% 17.78% 9.54% CITY SALES TAX City sales tax revenues account for about 31% of all budgeted General Fund Revenues. The City of El Mirage imposes a 3% tax on all retail sales. An additional 1% is imposed on transient lodging (bed tax). The Arizona Department of Revenue administers the collection of all sales taxes for the City. City sales tax collections are received and accounted for by the Department of Revenue, and are forwarded incrementally to the City of El Mirage. Reports generated by the Department of Revenue are separated into various industry classifications. These reports, as well as the total City sales tax collections for each month, are usually available to the City two to three months in arrears. Sales tax collections have been increasing statewide as well as in the City of El Mirage. This trend appears to be supported by the regression analysis in the chart below. For the upcoming budget year, the City is projecting to collect $8,150,000 in City sales tax. This amount is approximately 7% above the budgeted collections for the past year. Bill Gentry Park The following chart depicts actual City sales tax collections for the last 10 fiscal years, with the past year being an estimate. The trend line, using regression analysis for the last 10 fiscal years, suggests an upward trend. The Finance Department has utilized recent tax collection information and the state’s sales tax projections in forecasting City sales tax collections and believes the figure of $8,150,000 to be justified, if not conservative, due to market and business factors. 9 BUILDING PERMITS Construction is a cyclical business. The City has seen a small rebound in building permits due to a few commercial projects and the completion of a subdivision by Lennar Homes. Compared to permit activity from the early 2000s, and other revenue sources, building permits are no longer considered a primary revenue source for the City. The following chart shows building permit fee collections for the past 10 fiscal years with the past year being an estimate. 10 FRANCHISE FEES The City has agreements with various utilities that allow access to rights-of-way. The utilities pay franchise fees to the City in exchange for this access. Each utility has a different agreement with the City. A modest increase of $5,000 has been budgeted for Fiscal Year 2020 based on collections history since 2009. ALL OTHER FEES Licenses and Permits, Charges for Services, Fines and Forfeitures, and Miscellaneous revenue are the general revenues that constitute this category. While none of these revenues individually make up a significant portion of the General Fund budget, cumulatively they represent $1,745,000 or 7% of General Fund revenue for Fiscal Year 2020. Included in all other fees are business licenses. A business license is required of any person, partnership, syndicate, firm, association, or corporation, before engaging in any of the businesses, callings, or professions, within the corporate limits of the city or who conducts a business outside the corporate limits of the city and who solicits, canvasses, advertises, or delivers products or performs services within the city limits for a fee. The City’s standard business license is $100. PRIMARY PROPERTY TAX A primary property tax of $1 million was approved in Fiscal Year 2004. The City voted this year to increase the primary property tax to the maximum amount allowed by law. The entire amount of primary property tax revenue is dedicated to public safety functions. Continued growth of between $50,000 and $75,000 per year can be expected for the foreseeable future unless increased development resumes within City limits. The City budgets to collect $2,250,000 this year. This chart provides actual information except for the current year budget and the past year estimate. 11 STATE SHARED REVENUES Cities and towns in Arizona are fortunate to be involved in a fairly progressive state shared revenue program which distributes funds to Arizona municipalities from four state revenue sources. The General Fund accounts for three of the four state shared revenue sources. They include state shared sales tax, state shared income tax, and vehicle license taxes. The Arizona League of Cities and Towns publishes estimates each year for these revenue sources to be used in each city or town budget process. • • • State Sales Tax - The estimate for state shared sales tax is approximately 5% higher than the estimated amount from last year. This amount may be subject to revision later in the year. The Department of Revenue will send final estimates in late June. State Income Tax - The estimate for state income tax is 8% higher than last year’s estimate. This is the only shared revenue that can be accurately forecast since it is based on collections from two years prior. Vehicle License Tax (VLT) – V LT has shown signs of growth and, based on consensus estimates, is projected to increase 2% from last year. The following table shows the last ten years of collections, as well as the estimate for the past fiscal year and the budget for the 2020 fiscal year. GRANTS The City does not track grants through the General Fund. Grant activity and projections can be accessed in the Special Projects Fund located near the end of the budget document. 12 TRANSFERS These are transfers between funds to account for a variety of internal activity. Transfers can be repetitive (year-after-year) or one-time. Repetitive transfers are made to comply with Council directives and contractual commitments or to fund administrative and operations services. One-time transfers are made for grant matches, to complete or subsidize capital projects, to close balances from one fund to another, or to eliminate projected negative fund balances. A matrix is provided below to identify transfers. Transfer Gen. Fund FROM Gen. Fund Sewer Fund Water Fund Sanitation Photo TOTAL TO Court Capital St. Water Sewer HURF Debt Service Special Projects TOTAL FROM TO 332,500 1,422,000 1,426,000 357,000 75,000 $ 3,280,000 Budget Transfer Methodology Description: Photo Enforcement Grant Match Funding Customer Service Overhead Allocation 10,039,000 856,500 100,000 856,500 100,000 160,000 1,394,000 75,000 10,114,000 160,000 From Photo Enforcement General Fund Sewer Water/Sewer/Sanitation To GF/Cap. St. Spec. Projects Water GF 332,500 1,394,000 100,000 $ 11,428,000 1,582,000 2,820,000 357,000 150,000 100,000 $ 16,337,000 Allocation % 50% Each Fund* Greater of $100,000 or grant match Per Rate Model Per Rate Model * Base d on prior ye ar's fund balance . SUMMARY General Fund Revenue, net of bond proceeds, should increase by $2,268,500 or 9.5% for the next fiscal year. Primary General Fund Expenditures To create stability, this budget focuses on maintaining and improving operations while adding value through the budget process. Departments were tasked with being efficient and effective with the budgets they have. As part of the budget process Council directed that increased revenues be directed to meet public safety and capital needs as well as addressing operating costs resulting from enhancements to service delivery. The General Fund budget is used to pay for public safety, general services, community services, and development services among other functions. These functions are labor intensive and subsequently the General Fund relies heavily on personnel. Of the 189.3 nonelected positions budgeted this year, 149.3 are accounted for in the General Fund. Accordingly, 66% of the General Fund budget is established to pay for salaries and benefits (personnel services). 13 Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service/Fees Contingency Total • • • 2020 Budget 2019Budget $ Change % Change $15,979,000 1,329,500 3,803,000 774,000 1,787,000 285,000 100,000 $ 24,057,500 $14,430,000 1,163,000 3,405,000 742,500 1,336,000 278,500 1,509,000 $ 22,864,000 $1,549,000 166,500 398,000 31,500 451,000 6,500 -1,409,000 $ 1,193,500 10.7% 14.3% 11.7% 4.2% 33.8% 2.3% -93.4% 5.2% Supplies/Services/Special Projects/Capital Outlay/Projects/Debt Service/Fees increased by $1,053,500 or 15.2% from last year’s budget of $6,925,000. Capital totaling $1,787,000 has been identified to pay for the items on the following page. Council Contingency has been set at $100,000. Any use of Council Contingency requires Council notification. Because these funds are not assigned to a specific department they are available for use to meet emergency needs or for unplanned opportunities such as grant matches or newly identified City needs. 14 Capital Items: NEW PROJECTS Department ADMINISTRATION INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY FINANCE FINANCE PARKS PARKS FACILITIES FACILITIES FACILITIES FACILITIES FACILITIES ENGINEERING BUILDING SAFETY POLICE POLICE POLICE POLICE POLICE FIRE FIRE INFORMATION TECHNOLOGY CARRYFORWARD PARKS CARRYFORWARD COMMUNITY DEVELOPMENT CARRYFORWARD POLICE CARRYFORWARD POLICE CARRYFORWARD Description OFFICE REMODEL - ADDITIONAL WORKSPACE COUNCIL CHAMBERS VIDEO ENHANCEMENTS Amount $25,000 15,000 REPLACEMENT OF PHONE SYSTEM SERVERS (3) 16,000 SECURITY INFORMATION AND EVENT MGMT SOLUTION COPIER REPLACEMENT - FINANCE CASELLE BUDGETING SOFTWARE PARKS EQUIPMENT REPLACEMENT VEHICLE REPLACEMENT PROGRAM - PARKS HVAC REPLACEMENT PROGRAM SENIOR CENTER REMODEL LIBRARY RENOVATIONS BUILDING ACCESS CONTROL UPGRADE COURT SECURITY REMODEL VEHICLE REPLACEMENT PROGRAM ENGINEERING/COMDEV STAFF VEHICLE - BUILDING SAFETY PROPERTY & EVIDENCE FREEZER STORAGE FITNESS EQUIPMENT REPLACEMENT LOCKER ROOM ADDITION SPILLMAN DASHBOARD VEHICLE REPLACEMENT -POLICE POSI3 MACHINE REPLACEMENT PORTABLE RADIOS 8 REPLACE/4 NEW - FIRE DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD 30,000 8,000 15,000 10,000 47,000 30,000 40,000 50,000 200,000 240,000 35,000 27,000 7,000 12,000 30,000 35,000 180,000 13,000 60,000 63,000 SPLASH PAD UPDATE 55,000 HOCKEY RINK & BASKETBALL LIGHTING - YMCA 80,000 POLICE VEHICLE REPLACEMENT 172,000 POLICE VEHICLES 292,000 Total 15 $ 1,787,000 Conclusion and Acknowledgments I am pleased to present the City Council with a balanced budget that focuses City resources on achieving Council goals and objectives while maintaining and enhancing community services. I would like to thank City Staff for their efforts, hard work, and countless hours spent preparing this budget for the Council’s consideration. Respectfully submitted to the Mayor and Council of the City of El Mirage by: J. Crystal Dyches City Manager 16 List of Elected City Officials Mayor Alexis Hermosillo Alexis Hermosillo is the Mayor of the City of El Mirage. As a proud fourth-generation El Mirage resident, Alexis is passionate about her community. Through her commitment to serve the public, she has worked for the largest public transportation company in Maricopa County, was the manager of a radio network under the Cesar Chavez Foundation, and worked for the U.S. House of Representatives as a District Representative for Arizona Congressional District 3. Alexis holds a Master’s degree in Journalism and a Bachelor’s degree in Interdisciplinary Arts and Performance, both from Arizona State University. Alexis is currently pursuing her doctoral degree in Organizational Leadership from Grand Canyon University. Alexis is committed to the empowerment of women. She serves on the Board of the YWCA of Metropolitan Phoenix, and has worked with the Hispanic Women’s Corporation, supporting their national youth initiatives. Alexis also believes that investing in today’s youth is an investment in our future. She has dedicated herself to engaging and motivating Latino youth through leadership development programs with various organizations, such as Unidos US (National Council of La Raza). Vice Mayor Roy Delgado Roy Delgado was raised in New Mexico by a single Mom who taught him the importance of hard work and helping others. He is the oldest of 6 children. Roy joined the Military (US Army) and served his country for 21 years. He is the proud father of 1 son, 4 grandchildren and 3 great grandchildren. As a young man with a family, he moved to Northern California where he worked in the oil industry for Union Oil. That job brought him to Arizona where he eventually met and married his wife Suzie. Roy's first experience with politics was in the late 1970's when he became involved with Labor Leader and Farm Worker Advocate Cesar Chavez's fight to improve the treatment of farm workers. The Delgado's moved to El Mirage in 1997. They were looking for property with acreage in order to have their horse on site. Shortly after settling in, Roy was approached about serving his community by running for El Mirage City Council. Roy was selected to serve as El Mirage's Mayor for a short time. He has had the pleasure to sit on the El Mirage City Council for 16 years. Roy has served on several civic boards/committees, including the CDAC committee, which has brought in millions of Federal dollars for City improvements. 17 Councilmember Monica Dorcey Monica Dorcey was born and raised in rural Wayne, Nebraska, one of nine siblings. After graduating from Briar Cliff University in Sioux City, IA, she worked in the independent adjusting business for 27 years, and in 2003 she went to work as a Senior Claim Representative for Farmers Insurance Group, moving to El Mirage with her daughter, Ashley. Monica is a member of Santa Teresita parish and has served in several ministries over the years. Monica is now retired but continues to be involved in a number of non-profit organizations with a primary emphasis on children and their education, but also fostering the growth and development of El Mirage. She has served in a number of roles as a volunteer for the City of El Mirage. This work includes: Served on the Planning and Zoning Commission since 2013 and is currently the Chairperson. Served on the Judicial Review Committee from 2012—2017. • Named El Mirage Citizen of the Year in 2012. • Served on the planning committee for the El Mirage HOA training presented in 2016-2017. • President of the Northwest Valley YMCA Advisory Board, serving on the Board since 2014. • Treasurer of the Dysart Education Foundation Board and Scholarship Committee, active • Treasurer of Arizona Career Pathways, 2011—present. • President of the West Valley Neighborhoods Coalition. Councilmember Anita Norton Council member Anita Norton has resided in Arizona most of her life and has a background in sales management and law enforcement. Council member Norton was appointed to the City Council in November of 2017 to fill a vacancy. Council member Norton serves on the Council’s Public Safety Committee, the Employee Relations Committee, the Chamber of Commerce Committee, and was recently recommended for appointment as an alternate to the Community Development Advisory Committee of Maricopa County Human Services Division. While serving with the Phoenix Police Department, Anita received recognition for her investigative ability and a commendation for composure in particularly high stress situations. Her confidence, fearlessness, and thoroughness resulted in a high number of solved cases, including one which culminated in several arrests after a non-stop 46 hour investigation led solely by Anita. After leaving law enforcement, Anita later received a full honor’s scholarship to college majoring in communications. However, after attending for two years, life’s circumstances changed her path, wherein she went into retail sales management. 18 For the last 15 years, Anita has had a positive impact on the lives of hundreds of students and their families as a certified therapeutic riding instructor for children and adults with special needs, as well as for riders learning western horsemanship. Anita first moved to El Mirage in 2004 and bought property in Dysart Ranchettes in 2014. In 2016, she built an energy efficient home acting as the builder/contractor. Anita also served on the Dysart Ranchettes Irrigation committee designated to work with the City to resolve irrigation issues. Councilman Lynn Selby Born and raised in Los Angeles, California, Councilman Lynn Selby has a business background spanning more than 30 years. He has managed cash flow and inventories, developed yearly budgets, and managed personnel. Selby and his wife, Danielle retired to El Mirage and began attending City Council meetings regularly and volunteering in the community. In attending the Council meetings, Selby became interested in the workings of the City and wanted to give something back to the community he loves and calls home. Selby was elected to the City Council in August 2010 and was reelected to another four year term in 2016. He served in the U.S. Navy and now volunteers his time as a representative of Operation Lifesaver throughout the State of Arizona, presenting railroad safety programs to government agencies and local organizations. He has also volunteered on several committees including past chairman of the City’s Community Uplift Program. He is a past chair of Valley Metro (Regional Public Transit Agency) and a past board member of the Maricopa Association of Governments (MAG) Domestic Violence Committee. Councilman Selby also helps the El Mirage Fire Department distribute and install free smoke detectors. The Selbys have been married for 56 years and have three daughters and four grandchildren. Councilman David Shapera Councilman David M. Shapera, re-elected to a third four-year term on the El Mirage City Council in 2016, was also a past member and Chairman of the El Mirage Planning and Zoning Commission. He has over 45 years in elected and appointed positions in government. He and his wife, Linda, have been married for 42 years and have four adult children and eight grandchildren. The Shaperas moved to El Mirage in 2002. Shapera is a retired police officer and worked for the Clark County Coroner Medical Examiner in Las Vegas, Nevada. He recently retired from the Dysart Unified School District. He continues to guest teach at El Mirage schools and is a member of the Dysart Elementary PTO and Thompson Ranch PTSA. Shapera has also been a proud member of the Elks Lodge for 40 years. 19 Councilmember Donna Winston Donna is a native Arizonan and grew up on the west side. She graduated from ASU, Magna Cum Laude and double majored in Criminal Psychology and Communication. She is married to Dr. Joshua Winston, DVM, has four children, two granddaughters and a new grandson. She bought her first brand new home in Rancho El Mirage and has lived here for 18 years. Donna has worked for Maricopa Community Colleges since 1996 and is currently a Senior Administrative Assistant at the District Office. Along with her duties there, she has been an employee advocate leader for the last 18 years which included writing employee policy along with helping Maricopa Community College employees. Through this advocacy work for employees, Donna was asked to start the public employee sector of AZ Conference of Police and Sherriff (AZCOPS), called “Maricopa Employees”. She is currently the President of this non-profit group and proudly leads her board by navigating public employees through processes and policies of their organization. Donna and her husband Dr. Winston own two animal hospitals, one in Sun City West and the other in Glendale. Their two eldest sons are Veterans in the U.S. Military and are very dedicated to military personnel and their families. Because of this, they do not charge office visit fees at either of the animal hospitals. Donna is also a wedding planner and owns her business “By Invitation Only”. Donna believes in giving back to her community and has been extremely involved in volunteerism since she was a very young girl. She was the Family Readiness Group Leader for almost five years for her youngest son’s Army Battalion. She served on the Executive Board of “The Single Mom Foundation” and taught a ten week course called “The Road to Self Reliance”. She currently sits on the Executive Board of “Don’t Leave Me.org” which started off as a civic engagement project for college students which brings awareness to the dangers of leaving pets in hot cars. One of Donna’s goals for the City of El Mirage is to partner with not only our local businesses but with our sister cities around us to build a stronger economy throughout our community. She would like to utilize these connections to support Education, Police and Fire in our own neighborhoods to secure a safer, better future for El Mirage citizens. LIST OF APPOINTED CITY OFFICIALS City Manager – J. Crystal Dyches City Attorney – Pierce Coleman PLLC City Clerk – Sharon Antes City Magistrate – Monte Morgan 20 Community Profile Background, Population, and Business. Considered the gateway to the Northwest Valley of the Greater Phoenix Metro Area, El Mirage is situated on approximately 10 square miles. The Hohokam, an ancient Native American culture, were the earliest inhabitants of what is known today as El Mirage. The Hohokam occupied a wide area of south-central Arizona from roughly Flagstaff south to the Mexican border. They are thought to have originally migrated north out of Mexico around 300 BC to become the most skillful irrigation farmers in the Southwest. The ingenious Hohokam developed an elaborate irrigation network using only stone instruments and organized labor. They were commonly known as the “Canal Builders.” In 1867, most of the Hohokam canals were retrenched and used for farming. Federal irrigation projects constructed in the 20th century provided a more consistent and assured water supply throughout the Phoenix valley for agriculture. During the early 1930’s, migrant farm workers came to El Mirage to help build the canals and harvest the acres of roses, cotton, and other crops that would come to define the City’s agricultural heritage. They settled on the west bank of the Agua Fria River and founded El Mirage in 1937 to provide stability and education for future generations. El Mirage was incorporated in 1951. At the time of incorporation, the City was primarily a compact residential community. Since its incorporation, the City has transcended its agricultural beginnings to become a vibrant, diverse community with a current population of 35,670 according to the 2018 census estimates. El Mirage has active residents keen on providing schools and amenities and attracting businesses while retaining a community spirit. The City’s affordable housing, small town feel, and proximity to Phoenix have attracted young working families seeking their first homes, retirees looking for community cohesion and a less hurried pace, and entrepreneurs seeking expansion into new markets. The City’s mission is to protect and enhance the quality of life through leadership, partnerships, and the efficient delivery of outstanding service to our diverse community. We take great pride in treating each citizen equally and professionally, in a manner that fosters continued confidence in the City’s leadership. The City’s logo symbolizes the Agua Fria River, as well as the rich soil and distant mountains that drew so many here long ago. Its words are simple, alluding to the “Grand Heritage” rooted in humble migrant beginnings, and the promise of a “Bright Future” that is the foundation on which El Mirage continues to distinguish itself as a livable, affordable city for all ages. 21 Location El Mirage is located in the heart of the rapidly growing West Valley, approximately 19 miles northwest of downtown Phoenix. The City is minutes away from Luke Air Force Base, the USAF’s largest fighter pilot training facility in the world and the City of El Mirage proudly supports the men and women of Luke Air Force Base and their mission. U.S. Highway 60 (Grand Avenue) and a BNSF rail line border the City’s northern edge, supporting economic development and easy access to Loop 101 and 303, two of the areas busiest regional highways. El Mirage is part of a collaborative effort to build the Northern Parkway transportation corridor. This project will provide access to the Loop 303, connecting to Interstate 10 and Interstate 17. Economy El Mirage has adopted initiatives to attract new commercial and industrial businesses to the City. Impact fees normally charged for infrastructure expansion have been eliminated and El Mirage is part of a multi-jurisdictional effort in the West Valley known as the Greater Maricopa Foreign Trade Zone (FTZ). The FTZ is a government designated, 400-acre site at the City’s southern end where foreign and domestic goods may be stored, assembled, or exhibited for sale exempted from U.S. Customs duties and excise taxes. The FTZ is an integral part of future business development. Retail expansion in El Mirage is also a significant economic driver due to its potential for generating tax revenues, creating jobs, and drawing new visitors and residents. In recent years, several companies have expanded or located in El Mirage including, Microsoft, EPCOR, Interstate Steel, Phoenix Door, and Sunbelt Rentals. Public safety and recreation have been the focus of voter-approved bonds in recent years. As a result, a fire station, police station, Northwest Valley Family YMCA facility, and a City Hall, are among the City’s most ambitious projects recently constructed to address the significant community needs spurred by the influx of new residents and businesses. In fact, the City’s population grew from 5,001 residents in 1990 to 31,767 residents in 2010 according to the U.S. Census Bureau. It is anticipated the City will continue to experience growth in the next decade, and City leaders are committed to keeping pace with such growth through fiscal stewardship and sound financial management. 22 The City of El Mirage is home to a variety of employers. Burlington Northern Santa Fe Railroad operates an 82-acre vehicle distribution center in El Mirage. Vulcan Materials Group, Look Trailers, Sutter Masonry, CEMEX, Contech Engineered Solutions, Southwest Steel, Riley Industrial, and Southwest Concrete provide the City with a sound industrial base. Luke Air Force Base, located one mile west of El Mirage, is the largest jet fighter training base in the world and employs over 1,500 civilians, many of whom are El Mirage residents. A recent survey of local businesses revealed the following list as the top 20 employers in the City of El Mirage. Employer Name Walmart City of El Mirage Dysart High School Parks Sons Of Sun City Inc BNSF Railway Co Somerset Landscape Sutter Masonry Inc Look Trailers Riverview Elementary Thompson Ranch Elementary Surprise Elementary El Mirage Elementary School Food City Keven’s Landscaping Co R&S Supply Services Sun City Awning Riley Industrial Phoenix Door EPCOR Master Block 23 Employees 235 193 141 136 123 122 100 97 79 74 73 70 68 51 49 48 31 30 27 26 24 El Mirage Rd B CT A ST Main St B St ch Rd w no Un k Valentine St Unkn o t wn River Rd Olive St Tanya St A St B St El Frio St d Larkspur Dr Rd Bloomfield Rd Charter Oak Rd h A ve Paradise Dr Laurel Ln 11 5 t B St Columbine Dr Wethersfield Rd Shaw Butte Dr Main Olive St St Poinsettia Dr Sunnyside Dr 115th Ave 116th Ave Ester Dr Moreno Blvd Corrine Dr 115th Ln Rosewood Dr Cactus Rd Windrose Dr 117th Ave Corrine Dr 117th Ave B St Windrose Ave Pablo St fie ld R Soledad St Aster Dr r Rd O ak arte r River Rd Tonya Dr Bloo m Ash S Tonya St r Pablo St Honcho Rd Luna St Verbena St Ch Ra n n on Myer Ln Dahlia Dr El Frio St 119 Ave B St 123rd Dr El Mirage Rd 123rd Dr 122nd Ln 123rd Dr 123rd Dr 122nd Ln El Mirage Rd Altadena Ave B St 125th Ave El Frio St Primrose St Poppy St El Mirage Rd Poppy St Alto St Palm St 2nd Ave 3rd Ave 2nd Ave 2nd Ave 124th Ave 124th Ln 124th Ln 122nd Dr 124th Ln 126th Ave 125th Dr r 123rd Ln 127th Dr Ln 12 6 th 1st Ave 5th Ave 4th Ave 125th Dr 127th Ln 130th Dr Av e 12 8th 127th Dr D 12 1st 127th Dr Ave 129th Dr 129th Ave 12 8th Dr 124th Ln 127th Ln 127th Ln 130th Ave 129th Ave 12 9th Dr 128th Ln 129th Dr 129th Dr 128th Ln 130th Ln 130th Ln 130th Ln ps Pablo St 130th Ln r Flores Dr La rkspu t 12 1s 130th Ln t D ez y S d D St t r St a S Dr Cam eron h av e ros S ie rr r ry D p Pop ar C 130th Ln Ces Co lum b in e Dr 12 1st Ln 122nd Ave r bu C a nte Corrine Dr D Sc otts Dr Laurel Ln Sierra St Cortez St Lupine Ave Berry Ln Varney Rd Varney Ave Desert Mirage Cir 125th Ave Desert Cove Rd 127th Ave 129th Ave Desert Oasis Cir Wolfley Dr Sahuaro Dr Cinnabar Ave El Mirage Rd Dysart Rd Dysart Rd Olive Ave El Mirage Rd 121ST AVE 125th Ave 127th Ave 129th Ave Peoria Ave Cinnabar Ave Olive Ave woo R ose Flores Dr Scotts Dr Pastor Ct r m Pal Columbine Dr r D Paradise Dr Sunnyside Dr Varney Rd Corrine Dr Larkspur Rd e Ast om M Ln Soledad St Aster Dr Prim Scotts Dr Ln St d L Ventura St River Rd r Flores Dr Aster Dr MA UI Ash St 12 1st Shaw Butte Dr Sierra Cir Peoria Ave oo Av e Palo Verd e Rd r D Dr ew le Ful Ro s d Dahlia Dr AVE tts Corrine Dr t d 12 2n e Dr ad S So led St Sc o Windrose Dr 0) Gr an Surrey St m Pal Windrose Dr M aui Ln N on Port Royale Ln Ra Ln a Loa Maun nc Ln h Ban ff Rd Thunderbird Rd Sweetwater Ave Aster Dr S6 St Aster Dr Corr in Dreyfus Dr s Dr (U os e mr Dreyfu r Thunderbird Rd Pershing St Myer Ln Valentine Ave St Th Well St Palm Cherry Hills Dr ine Ave Av e Pri D Aste r 127th Dr e Dr 125th Ave Para d is e Dr Dr Laurel Ln Av 6th 12 ts Dysart Rd th 26 130th Ln e Vale nt End St d Ventura St Ash St Pe rsh End St e aF ps IO CT Dr 12 7th Av 12 7th 130th Ave 130th Dr Paradise Dr Sharon Dr t ing S Gr an Av e Well St Willow Ave Ash St Dreyfus Dr d Ventura St 1 Valentine Ave rR Well St Surrey Ave Pershing St ros e nt Sa Willow Ave Soledad St Wi nd t Thunderbird Rd Ash St Ast e n ill e e aF Ln Th om Ln d t Sa n Ln e Av ll S We Co Dr Rosewood Dr rr in Flo r es e D Parque Del Sol Blvd Ro La r r Dr k sp se w ur o d o Co d D R Sc o Rd l r um t r u p bi L a rk s ne Dr Columbine Dr Cactus Rd L Fe Calavar Rd Myer Ln m Ca V ia Boca Raton Rd Voltaire Ave Ave Sweetwater Ave ta Sa n Ventura St Willow Ave St r Ln ar n He Rd e ld d fi Re ill e am aC Sharon Dr So ledad St Pe rshing a He Sharon Dr Ash St Su rrey Rd Ln y a la r D nd M a om a r Ac r n D a e H r n D e Av Vi Redfie ld R d Thunderbird Rd Dr Ln 5th 12 us Ln a lay 7th 12 c M an d e Av 9th 12 Dr 9th 12 Hear n Rd Sweetwater Ave r an s D Cro tz t Mori 6th 12 Gelding Dr Sa in n Ln e Av Mandalay Ln Ev Lis bo Gr an 4th 12 Ln n Lisbo n L 7th 12 oritz Ma n Ln 4th 12 ve h A Lis bon Ln Sa int M Acoma Dr a Ln oa L una L t 12 5 Mauna Lo Ln Caribbean Ln Lu n a Av e 60 £ ¤ Port Royale POPPY ST ALTO ST ALTO ST d Alto St Gr an DESERT LN EL MIRAGE RD Greenway Rd SAGUARO LN 122nd Dr Greenway Rd TARA LN OCOTILLO LN EL F R Greenway Rd St e rd Ve IRONWOOD ST Butler Rd µ LEGEND Butler Dr City Boundary Agua Fria River Northern Ave Prepared by: City of El Mirage D&CS GIS/Planning November 2012 Rev. 7/21/2014 Rev. 2/2/2017 Northern Ave 25 26 Engineering Planning and Zoning Community Development Safety Building - Safety - Court Fire Fleet Facilities - HURF Utilities Recreation Resources Works Parks Human - LTAF Public Transit Grants Streets City Manager Administration Event\Senior Services - Legal City Attorney - CDBG Economic Development City Clerk Presiding Judge Boards and Commissions City Council Mayor and El Mirage Citizens of Deputy Code Compliance Service Debt Finance Information Technology City Manager Police Divisions and Activities Department Heads Citizens/Elected/ Appointed Legend: Effective July 1, 2019 Organizational Chart For the Fiscal Year ending June 30, Authorized Positions 2019 2020 Change GENERAL FUND 10 490 City Clerk 1.6 1.6 0.0 10 450 Administration 6.0 7.0 1.0 10 480 Information Technology 4.0 4.0 0.0 10 500 Human Resources 3.0 3.0 0.0 10 511 Financial Services 3.5 7.5 4.0 10 470 Economic Development 1.0 1.0 0.0 10 521 Parks 7.8 7.8 0.0 10 522 Facilities Management 3.0 3.0 0.0 10 620 Fleet 1.0 1.0 0.0 10 540 Community Development 3.0 3.3 0.3 10 542 Engineering 4.0 4.0 0.0 10 551 Police 64.5 69.0 4.5 10 552 Code Compliance 4.0 3.0 -1.0 10 561 Fire 34.0 31.0 -3.0 10 562 Building Safety 3.0 3.0 0.0 143.4 149.3 5.8 Total General Fund Code Compliance 2% General Fund Positions By Department Police 46% Fire 21% Building Safety 2% City Clerk 1% Engineering 3% Administration 5% Community Development 2% Information Technology 3% Fleet 1% Facilities Management 2% Parks 5% Economic Development 1% 27 Financial Services 5% Human Resources 2% For the Fiscal Year ending June 30, Authorized Positions 2019 2020 Change ENTERPRISE FUNDS 54 400 Wastewater Operations 8.0 7.0 -1.0 53 403 Water Operations 10.0 11.0 1.0 53 404 Customer Service 6.0 6.0 0.0 53 409 Administration 4.0 2.0 -2.0 28.0 26.0 -2.0 Total Enterprise Funds Enterprise Fund Positions By Department Water Operations 42% Customer Service 23% Wastewater Operations 27% Administration 8% 28 For the Fiscal Year ending June 30, Authorized Positions 2019 2020 Change SPECIAL REVENUE FUNDS 14 430 Court 21 400 HURF Total Special Revenue Funds Total Non-Elected Positions 10 410 Elected Positions 10.1 -1.0 4.0 4.0 0.0 15.1 14.1 -1.0 186.5 189.3 2.8 7.0 Total Positions Citywide Positions By Fund Type 11.1 Total Enterprise Funds 13% 7.0 0.0 193.5 196.3 2.8 Total Special Revenue Funds 7% Elected Positions 4% Total General Fund 76% 29 Budget Fundamentals and Policies Why have we prepared a budget? The City must adopt a balanced expenditure limitation budget on an annual basis that is enforced under state law for the City as a whole. According to the Arizona Department of Revenue, individual departments and projects may exceed their budgets as long as total City expenditures do not exceed the adopted budget total. The budget is designed to allow as much flexibility as possible for departments to implement Council goals and objectives while still imposing guidelines. To this end, the budget is itemized at the departmental level for operating expenditures and the project level for capital expenditures. The current budget provides expenditure allocations by Fund, Department, and Expenditure categories. For the operational budget, it is the expenditure categories management will use to monitor a department’s fiscal responsibility and its success at planning the year. These budget categories are comprised of individual line items and budget requests were submitted and detailed by line item. For capital projects, the budget will be monitored on a project basis. The budget format includes staffing levels by department. This document is intended to provide insight into the operating policy of the City, as well as demonstrate the City’s commitment to fiscal responsibility and the needs of the citizens. Citizens and the general public may use the budget as a document that demonstrates the planned activities of the City for the next 12 months. The document will also give insight to the policies and procedures that guide the economic growth of the City this fiscal year and into the future. The budget represents not only a detailed 12-month plan but also a framework for the future. Budgeting is only part of the larger planning process on which the City of El Mirage has embarked. It is the strategic planning process that establishes where the Council would like the City to go and establishes what the overall City goals are. The budget provides funding for the activities that will allow the City to achieve these goals, and spells out the organizational and financial operations for the City’s departments. The budget will be used by departments and City management to tie together the services that are being provided with the overall goals of the City Council. It is through the budget that Council allocates resources to fund its priorities and against which the overall performance of the City will be measured. The budget may be used by the public, developers, bond rating agencies and other organizations to identify priorities, services, performance and undertakings planned for this and future fiscal years as well as the underlying philosophies that guide them. It is the budget that connects long-term strategic planning with the services the City provides on a daily basis. Financial Strategies The core value of ensuring long-term sustainability combined with adequate reserves to deal with shortterm revenue fluctuations is crucial to maintain service levels our residents have come to expect. With that in mind, the following policy guidelines assist in assuring an adequate fund balance and sustainable operating expenditures exist: 30 Salute to Veterans – Vietnam Memorial Traveling Wall 1. The City shall maintain fiscal stabilization reserves equal to twenty-five percent (25%) of the highest annual General Fund plus Special Revenue Funds operating expenditures identified in the Capital Improvements Plan (CIP) for any year, rounded up to the nearest $1,000,000. For example if the General Fund plus Special Revenue Funds operating expense in year five of the CIP is $31 million the reserve would be $8.0 million ($31,000,000 * 25% = $7,750,000 rounded to $8,000,000). a. Reserve amounts are not programmed for expenditure and are only available for use within the confines of the City’s expenditure limits. All remaining estimated sources have been programmed for use. Contingencies have been recorded in various funds, which means that they have not been allocated for any specific activity. Although not allocated to a specific purpose, these funds are a critical component of the City’s five-year capital improvement plan. 2. Any excess of revenues over expenditures will be carried forward into future budgets to establish a beginning Fund Balance. As a non-recurring revenue source, beginning fund balances should only be used to fund capital or other one-time projects. 3. Develop the City in a manner that will attract residents and businesses by concentrating efforts and limited resources on those services that are most needed and desired by residents. Increases in population, tax base, commercial and retail activity, and the City’s economic development efforts must continue to provide additional revenue to offset the costs related to both continuing and expanding services. City of El Mirage – Financial Budget Policies The City Council re-affirms the financial policies that are utilized in the development of the budget annually. These policies are intended to ensure the long-term desires of the Council will be met within the financial constraints of the City. These policies are the foundation of the budget process annually and can be found in Section 3 of the adopted financial policies located in the Supplemental section of this document. FISCAL YEAR 2020 Budget Process Guidance: As the City begins this year’s budget process, a few budget guidelines have been documented to improve or simplify the process. • The legal level of budgeting is by fund, except for the General Fund which is by department. Line item budgets are intended to be used by departments and management for cost control. Exceeding line item budgets does not constitute a violation of law. o Baseline budgets have been established for supplies and services for each department (One-time funding has been eliminated.). Fiesta Dancers 31 Budget requests cannot exceed the current fund\department budget amount without providing required supplemental information and receiving approval from the City Manager and the City Council.  If a department is requesting funds in excess of the baseline budget, the appropriate forms and justification must be provided.  Line item budgets need to be recorded in increments of $500. Positions will be budgeted in the “home” department (where general operations expenses for that position are recorded) and charges to other funds/departments will be done through transfers and labor distributions. Police grant positions will be budgeted in the General Fund and a labor distribution will transfer expenses to the fund receiving the grant. This is similar to special events, court, and other City operations. Carry forward capital items will be automatically brought forward by Finance unless Finance is directed otherwise. New revenue o If new or changed fees and charges will impact revenues by more than $5,000 annually, the department is responsible for notifying Finance of the amount of the impact. The department is responsible for maintaining support documentation that demonstrates the amount of the proposed fee. o Property tax and transfer guidance assumptions are shown in the table below. o • • • FUND Debt Service General General Water\Sewer\Sanitation DESCRIPTION Secondary Property Tax – same levy as last year Primary Property Tax – maximum amount allowed by law Transfer to Debt Service of $100,000 Transfers per current rate study Community Garden 32 State and Federal Fiscal Influences Census Estimate Figures Now Used For Shared Revenue Distribution State statute was amended to change the population figure used for the distribution of shared revenue. Cities and towns now use the annual census estimates. The decennial census figure will only come into play for the year in which the decennial count is completed and then each subsequent year the census estimate will be used. This change was made for two important reasons. One, it provides a way for growing cities to capture revenue related to their growth. Two, for those cities that are not growing, it eliminates the substantial budget shock from revenue changes that would come at mid-decade and the decennial census. Expenditure Limitations All cities and towns in Arizona are subject to some form of expenditure limitation. However, as of March 2019, 79 cities and towns have adopted alternative expenditure limitations or modified their expenditure limits in some way. Budget Forms The Auditor General’s Office has posted budget forms to their website. It is not necessary to send in a copy of the budget to their office. State law requires the forms to be posted on a municipality’s website. State law requires additional information on employee compensation and benefits to be reported. In order to facilitate this, the Auditor General has provided a place to report this information on their budget schedules. Municipalities must prominently post on their websites both the adopted tentative budgets and the adopted final budgets for the last five years. These documents must be posted within seven business days of their final adoption. These Gateway Park Splash Pad documents must be posted within seven business days of their final adoption. State law requires that audited financial statements must be posted no later than seven business days after the date of filing the financial statements with the auditor general and must also remain on the website for at least five years. The League also recommends posting the AELR report. If the financial statements are not filed on time, the city shall post a form prescribed by the Auditor General stating the financial statements are pending, the reasons for the delay, and estimated date of completion; this form must also be filed with the Auditor General, Speaker of the House, and President of the Senate. If the financial statements for a city or town are not completed and filed on or before the adoption of the city or town budget in the subsequent fiscal year, the governing body shall include a form, as prescribed by the Auditor General, in the published budget in the subsequent fiscal year stating that the financial statements required to be filed with the Auditor General pursuant to section 41-1279.07 are pending, the reasons for the delay and the estimated date of completion. Social Security Rates Contributions to Social Security are divided into two segments: old age and survivor benefits, and Medicare. The current contribution rate for the first segment is 6.2 percent for employees and 6.2 percent for employers on the first $132,900 of salary. The contribution rate for the second segment is 1.45 percent and there is no maximum salary threshold. These rates are current through calendar year 2019. 33 Arizona State Retirement System (ASRS) Contribution Rate For those in the state retirement system, the contribution rate is a 50/50 split: Employees must contribute 11.94% for retirement and 0.17% for long-term disability; and employers contribute 11.94% and 0.17%, respectively. Additionally, state law requires ASRS to administer an Alternate Contribution Rate (ACR) to ASRS participating employers that employ ASRS retirees who return to work. The law requires that an ACR be charged to and paid for by the employer, which applies to all ASRS retirees who return to work for an ASRS employer regardless of early or normal retirement status, and regardless of the number of hours worked in a pay period. For Fiscal Year 2020 the ACR will be 10.41%. Public Safety Personnel Retirement System (PSPRS) Contribution Rate Employer contribution rates for FY20 can be found on page A-2 of each individual valuation available on the PSPRS website (https://members2. psprs.com/Estimators/actuarials.aspx). Following the court’s decision in Hall v. EORP in June 2017 and the PSPRS Boards decision not to further pursue litigation and give the Parker v. PSPRS the same treatment from the courts, the employee contribution rate will remain at 11.65% for Tiers 1 and 2. Employee and employer contribution rates for Tier 3 employees, those who began employment after July 1, 2017, are updated on an annual basis and can be found on pageA-3 of your individual actuarial valuation. If a retired PSPRS member returns to work in a PSPRS covered position, the employer is required to pay an alternate contribution rate (ACR). Starting with this fiscal year, the ACR is based on your individual rates and can also be found on page A-2 of your valuation. The ACR will be determined annually by the actuary and will cover the unfunded liability portion of the total contribution, except that the ACR will have an 8% minimum contribution. Municipal Water Charges A municipality may not seek recovery of water and wastewater charges from anyone other than an individual who has contracted for the service and resides or has resided at the service address when the residential property contains four or fewer units. A property owner, an immediate family member of the person who does not reside at the property or any other entity, at its sole discretion, may contract for water and wastewater service with a municipality and shall provide payment for such services. Adopting New Water Rates A law passed in 2016 prohibits a municipality from assessing or collecting fees on new water or wastewater service for the purpose of recovering the cost of acquiring a public or private water or wastewater utility. Current law requires a written report when increasing water or wastewater fees including cash flow projections showing anticipated revenues from residential and nonresidential customers and the overall expenses for providing the services. This report and the cash flow projections must be posted on the municipality’s website. The public hearing on the proposed rate increase must occur at least 60 days after the notice of intent is adopted, rather than the current 30 days. 34 Carnival at Bill Gentry Park New or Increased Tax or Fee Posting Requirement A municipality that chooses to levy or assess any new or increased taxes or fees must provide written notice of the change at least 60 days before the date the proposed tax or fee is approved or disapproved on the municipality’s homepage of its website. This requirement does not apply to development impact fees, water and wastewater rates or components as well as some other specific exclusions listed in A.R.S. §9-499.15 (F) but it does apply to an increase in the property tax rate. The law requires a municipality to prepare a schedule and written report if proposing to levy or assess any new or increased tax or fee, with specific exceptions for development impact fees, water and wastewater rates, registration based classes and programs, court fees established per law, fees for public housing, and other fees set by State or Federal law. It further requires the municipality to post the report on its website and utilize social media to advertise proposed changes. Prohibited Fee A recent change to state statute prohibits municipalities from providing for any public service by levying or assessing a municipality-wide tax or fee against property owners based on the size or value of the real property or improvements unless it was adopted in compliance with the statutes governing property taxes. (Municipalities that adopted an ordinance before December 31, 2013 requiring property owners to obtain fire prevention and control services are grand-fathered.). Residential Rental Tax Municipalities are prohibited from imposing or increasing transaction privilege taxes on the rental of residential property unless the increase is approved by the voters at a regular municipal election. Government Property Lease Excise Tax The Government Property Lease Excise Tax (GPLET) applies to buildings which are owned by a city, town or county, but leased by a private party and occupied and used for commercial or industrial purposes. This tax is the successor to the tax on possessory interests which was repealed in 1995. Counties must administer and collect the excise tax, and distribute the revenues to the county, city, school district(s) and community college district, according to a percentage distribution formula. The 2010 session saw several changes made to new GPLET Leases. Any current GPLET leases, or leases entered into within 10 years pursuant to a development agreement, ordinance or resolution approved by the governing body prior to June 1, 2010, are grandfathered in and will not be affected by the changes. For all other leases, changes include: establishing a lease term limit of 25 years while preserving the government lessors ability to abate the GPLET tax for up to 8 years for properties located in a central business district; modifications to the definition of a central business district; new transparency requirements for government lessors in conjunction with the Department of Revenue (DOR); a transferring of the responsibility for the collection and distribution of GPLET taxes from the government lessors to the county treasurers; a scheduled audit of GPLET by the Auditor General in 2015 and a review of rates by JLBC in 2016. There is an in-depth explanation of the GPLET tax in the Municipal Budget and Finance Manual. 35 Truth in Taxation The law requires the county assessor, on or before February 10 of each year, to transmit to each city and town an estimate of the total net assessed valuation of the city or town, including new property added to the tax roll. On or before February 15 of the tax year, cities and towns must make the property values provided by the county assessor available for public inspection. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the city/ town must go through the “Truth in Taxation” procedures. It is very important to note that it is the levy amount and not the rate that triggers the Truth in Taxation procedures. If the proposed levy requires “Truth in Taxation,” the city or town must publish a notice and press release concerning the increase and hold a public hearing. The following apply to these requirements: 1. The notice has to be published twice in a newspaper of general circulation in the city or town. The first publication shall be at least fourteen but not more than twenty days before the date of the hearing for the proposed levy. The second publication must be at least seven but not more than ten days before the hearing. The hearing must be held at least fourteen days before the adoption of the levy. The hearings for Truth in Taxation, the adoption of the levy and the adoption of the budget may be combined into one hearing. The Truth in Taxation hearing must be held before the adoption of the final proposed budget. 2. The notice has to be published in a location other than the classified or legal advertising section of the newspaper. 3. The notice must be at least one-fourth page in size and shall be surrounded by a solid black border at least one-eighth inch in width. 4. The headline of the notice must read “Truth in Taxation Hearing - Notification of Tax Increase” in at least eighteen point type and the text must be in substantially the same form as the statute. (A sample notice can be found in Exhibit H of the Municipal Budget and Finance Manual.) 5. The city or town is also required to issue a press release with the same information that is included in the required notice. Important Budget Note: If your city or town is subject to Truth in Taxation this year, you must adopt your tentative budget before the statutory deadline of July 15 in order to meet deadline requirements for the publication of Truth in Taxation notices (see budget calendar at the end of this report). The law also provides that in lieu of publishing the notice, it may be mailed to all registered voters in the city or town at least ten but not more than twenty days before the hearing on the proposed levy. When the Tentative Budget is published in a newspaper of local circulation for two consecutive weeks, besides the revenue and expenditure summaries outlined in the Budget and Finance Manual, it must also include Truth in Taxation calculations and primary and secondary property tax levies. Along with publication of the tentative budget summary as outlined, notices of the final budget adoption meeting and the public hearing to hear taxpayers on any proposed expenditure or tax levy should also be published. It also requires that a roll call vote be taken on the matter of adoption of the primary property tax levy if an increase is proposed. If the proposed levy, exclusive of increased property taxes received from new construction, constitutes an increase over the preceding tax year’s levy by fifteen percent or more, the motion to levy the increased property taxes must be approved by a unanimous roll call vote of the council. Following the public hearing, the city or town must, within three days of the hearing, mail a copy of the Truth in Taxation notice, a statement of its publication or mailing and the result of the council’s vote to the property tax oversight commission Both the hearing and the notice can be combined with the regular budget notices. To reiterate, even if a city/town primary property tax rate remains the same but your levy increases by more than what is attributable to new construction, perhaps because of an increase in assessed valuation, that city or town must follow “Truth in Taxation” notification procedures. 36 Secondary Property Tax Levy Legislation passed in 2016 allows the annual levy for a secondary property tax to include projected payments of principal and interest on new debt planned for the ensuing year as well as principal and interest for current obligations, a reasonable delinquency factor and an amount necessary to correct prior year errors or shortages in the levy. Legislation passed in 2017 requires the secondary property tax levy of a city or town to be net of all cash remaining from the prior year, except for 10% of the annual payments of principal and interest in the current fiscal year. Property Tax Levy Report Cities and towns preparing to have a public hearing on a property tax levy must publish a report that includes estimates of both expenditures and revenues related to the levy. This report must be published in a newspaper, on the city or town’s website, and made available at libraries and administrative offices. The newspaper publication must also include a physical address for the library and the city or town website address. If a municipality’s rate is set to increase, the city or town must provide 60-days’ notice on its website. Informational Pamphlet Required for Bond Elections Current law requires that an informational pamphlet be issued in connection with bond elections. The pamphlet must provide examples of how the bond will impact the taxes for a $250,000 home, a $1 million commercial property and an agricultural property valued at $100,000. Additionally, the example value for commercial property is reduced to $1 million. City Owned Swimming Pool at Northwest Valley Family YMCA 37 THIS PAGE INTENTIONALLY LEFT BLANK 38 City of El Mirage, Arizona Fund Structure Fund Name Major Revenues Major Expenses General Fund Sales Tax, Franchise Fees, State Shared Revenues, Fund Transfers Police, Fire, Parks, Administration, Planning, Maintenance, Clerk Water Fund User Charges Bonds All costs associated with providing Water Ranchettes Irrigation Fund User Charges All Costs associated with providing Irrigation (Consolidates with Water for audit purposes) Sewer Fund User Charges Bonds All costs associated with providing Sewer Sanitation Fund User Charges All costs associated with providing Sanitation Court Fund Fines Court Daily Operations Court Enhancement Fund Fines Court Enhancement Activities Photo Enforcement Fund Fines Direct Costs Related to Photo Radar Highway User Revenue Fund (HURF) State Shared Highway User Tax Revenues Street Improvements, Maintenance, Capital Additions Local Transportation Assistance Fund (LTAF) Arizona State Lottery Funds (ALF) Taxi Voucher Service Police Towing Fund Fines Costs related to tow activity ARS 28-3511 Community Development Block Grant Fund (CDBG) Grants To account for all CDBG Grant Activity Capital Projects - Streets Improvement Fund Bonds Construction and Acquisition of Streets Facilities, Infrastructure and Equipment Debt Service Fund Property Taxes All Property Tax backed Debt Payments Special Projects Fund Grants/Donations To Account for Donation and Grant Activity 39 Total Budget $93.8M OPERATING $33.9M CAPITAL/PROJECTS $26.1M OTHER (TRANSFER/CONTINGENCY/RESERVE /DEPRECIATION/DEBT/INTEREST) $33.8M General Fund $21.9M General Fund $1.8M Highway User Fund (HURF) $1.7M Highway User Fund (HURF) $1.6M Water Fund $4.8M Water Fund $5.1M Water Fund $5.8M Ranchettes Irrigation Fund $0.1M Ranchettes Irrigation Fund $0.1M Sewer Fund $2.7M Sewer Fund $1.6M Sewer Fund $0.9M General Fund $11.8M Sanitation Fund $0.4M Sanitation Fund $1.2M Local Transportation Assistance Fund (LTAF) $0.1M Photo Enforcement $0.1M Photo Enforcement $0.1M Court Enhancement $0.1M Court Enhancement $0.6M Special Projects $10.0M Court $0.8M Special Projects $0.9M Special Projects $0.7M Capital - Streets $0.5M Capital - Streets $14.5M Police Towing $0.1M CDBG $0.8M 40 Capital - Streets $0.8M Debt Service $2.2M Consolidated Summary Revenues (Sources) and Expenditures/Expenses (Uses) All Funds Sources/ Revenues Uses/ Expenditures /Expenses Difference General Fund Water Fund Ranchettes Irrigation Fund Sewer Fund Sanitation Fund Court Fund Court Enhancement Fund Court Photo Enforcement Fund Highway User Revenue Fund LTAF Fund Police Towing Fund CDBG Fund Debt Service Fund Capital -Streets Fund *Special Projects Fund 22,775,000 11,156,500 30,000 3,331,000 1,620,000 335,000 75,000 105,000 2,350,000 95,000 25,000 500,000 2,040,000 50,000 1,511,000 23,957,500 10,172,000 150,500 2,515,000 1,230,500 791,500 650,500 122,000 3,307,500 137,000 54,000 847,000 976,500 15,859,500 1,611,000 (1,182,500) 984,500 (120,500) 816,000 389,500 (456,500) (575,500) (17,000) (957,500) (42,000) (29,000) (347,000) 1,063,500 (15,809,500) (100,000) Total before Contingency, Transfers, Depreciation & Bonds 45,998,500 62,382,000 (16,383,500) *Contingency 10,000,000 10,100,000 (100,000) Total before Transfers, Depreciation & Bonds 55,998,500 72,482,000 (16,483,500) Transfers Bond Proceeds/Principal Depreciation 16,337,000 0 0 16,337,000 2,345,000 2,650,000 0 (2,345,000) (2,650,000) Total Sources/Uses 72,335,500 93,814,000 (21,478,500) Fund Balance Beginning 56,207,000 Fund Balance Ending 34,728,500 * $10 million of Sources moved from Special Projects Fund to Contingency for presentation purposes only. 41 Summary of Revenues, Expenditures, Expenses, and Changes in Fund Balances by Fund General Fund Water Fund Sewer Fund Sanitation Fund Court Fund Beginning Fund Balance 28,338,500 14,685,000 4,184,500 1,022,000 124,000 Taxes 11,180,000 Licenses and Permits 300,000 Intergovernmental 9,850,000 Grants 0 Charges for Services 635,000 Fines and Forfeitures 15,000 Miscellaneous 795,000 0 8,950,500 160,000 2,046,000 0 3,331,000 1,600,000 Total Revenues 22,775,000 11,156,500 Personnel Services 15,979,000 Supplies 1,329,500 Services 3,803,000 Special Projects 774,000 Capital Outlay/Projects 1,787,000 Debt Service/Fees 285,000 y g g Court Enhance Fund Photo Enforcement Fund 1,058,500 167,000 Revenues 0 260,000 75,000 60,000 15,000 105,000 20,000 3,331,000 1,620,000 335,000 75,000 105,000 1,820,000 419,500 1,114,500 1,437,000 5,128,000 253,000 582,000 365,000 561,500 86,000 910,000 10,500 30,000 100,500 1,100,000 0 0 0 757,000 13,000 21,500 0 0 0 20,500 0 80,000 0 550,000 0 22,000 0 100,000 0 0 0 100,000 0 0 0 0 0 0 Total Expenditures/Expenses 24,057,500 10,172,000 2,515,000 1,230,500 791,500 650,500 122,000 (1,282,500) 984,500 816,000 389,500 (456,500) (575,500) (17,000) Transfers In 3,280,000 Transfers (Out) (11,428,000) Depreciation 0 Bond Principal 0 160,000 (2,820,000) (1,550,000) (1,131,000) 1,394,000 (1,582,000) (1,100,000) (24,000) 0 (357,000) 0 0 332,500 0 0 0 0 0 0 (150,000) 0 Expenditures/Expenses Contingency Revenues over (under) Expenditures/Expenses Before Transfers/Depreciation & Bonds Total Transfers In (Out)/ Depreciation & Bonds (8,148,000) (5,341,000) (1,312,000) (357,000) 332,500 0 (150,000) Net Change in Fund Balance (9,430,500) (4,356,500) (496,000) 32,500 (124,000) (575,500) (167,000) Ending Fund Balance 18,908,000 10,328,500 3,688,500 1,054,500 0 483,000 0 42 Highway User Revenue Fund 101,000 Police Towing Fund LTAF Fund 42,000 CDBG Fund 35,000 347,000 2,350,000 Debt Service Fund Capital Streets Fund Ranchettes Irrigation Fund 407,000 5,695,500 0 Special Projects Fund Total 0 56,207,000 11,511,000 15,560,000 300,000 9,850,000 12,061,000 14,641,500 625,000 2,961,000 2,030,000 500,000 50,000 95,000 30,000 25,000 10,000 2,350,000 95,000 25,000 500,000 2,040,000 50,000 30,000 11,511,000 55,998,500 311,000 215,500 759,000 400,000 1,622,000 0 0 0 137,000 0 0 0 23,000 22,000 9,000 0 0 0 0 0 0 0 847,000 0 0 0 0 0 0 976,500 0 0 0 500,000 14,507,500 852,000 12,000 0 26,000 52,500 60,000 0 409,500 315,000 112,500 39,000 735,000 0 19,966,000 2,780,000 7,824,000 3,288,500 26,146,500 2,377,000 0 0 0 0 0 0 0 10,000,000 10,100,000 3,307,500 137,000 54,000 847,000 976,500 15,859,500 150,500 11,611,000 72,482,000 (957,500) (42,000) (29,000) (347,000) 1,063,500 (15,809,500) (120,500) (100,000) (16,483,500) 856,500 0 0 0 0 0 0 0 0 0 0 0 100,000 0 0 (1,190,000) 10,114,000 0 0 0 0 0 100,000 0 0 16,337,000 (16,337,000) (2,650,000) (2,345,000) 856,500 0 0 0 (1,090,000) 10,114,000 0 100,000 (4,995,000) (101,000) (42,000) (29,000) (347,000) (26,500) (5,695,500) (120,500) 0 (21,478,500) 0 0 6,000 0 380,500 0 (120,500) 0 34,728,500 43 THIS PAGE INTENTIONALLY LEFT BLANK 44 GENERAL FUND Council Adopted Final Budget 45 46 1% Safety & Loss Control Transfer & Contingency Fire Code Compliance 1% 1% Building Safety Police 1% Engineering 4% 3% 3% 3% 2% 1% <1% <1% 5% 3% 2% Community Development Fleet Management Facilities Management Parks Recreation Information Technology Economic Development Financial Services Human Resources Legal Services 1% 1% City Clerk Administration 1% Mayor and Council 0% 10% 12% 15% 20% Department Budget as a Percent of Total General Fund Budget 25% 28% 30% 33% 35% Personnel: GENERAL FUND Authorized Positions For the Fiscal Year ending J 30 2019 2020 Change Mayor & Council 7.0 7.0 0.0 City Clerk 1.6 1.6 0.0 Administration 6.0 7.0 1.0 Information Technology 4.0 4.0 0.0 Human Resources 3.0 3.0 0.0 Financial Services 3.5 7.5 4.0 Economic Development 1.0 1.0 0.0 Parks 7.8 7.8 0.0 Facilities Management 3.0 3.0 0.0 Fleet 1.0 1.0 0.0 Community Development 3.0 3.3 0.3 Engineering 4.0 4.0 0.0 Building Safety 3.0 3.0 0.0 Police 64.5 69.0 4.5 Code Compliance 4.0 3.0 -1.0 Fire 34.0 31.0 -3.0 Total General Fund 150.4 156.3 5.8 47 General Fund Summary Summary of Revenues and Expenditures by Department Revenues Actual For the Fiscal Year ending June 30, 2016 2017 2018 9,373,738 9,813,817 10,446,473 243,974 269,103 295,737 8,086,986 8,604,293 9,157,332 361,333 278,484 621,704 42,485 34,347 30,088 398,318 490,642 1,178,178 July - Dec 2019 5,660,946 173,211 4,579,818 395,479 6,434 1,212,003 Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous FY 2020 Final 11,180,000 300,000 9,850,000 635,000 15,000 795,000 General Fund Revenues before Transfers 22,775,000 18,506,834 19,490,687 21,729,513 12,027,890 Bond Proceeds Transfers In 0 3,280,000 4,770,459 2,996,883 0 2,782,991 0 2,833,008 0 1,316,256 Total General Fund Revenues 26,055,000 26,274,176 22,273,678 24,562,521 13,344,146 Mayor and Council City Clerk Safety & Loss Control Legal Services Administration Information Technology Human Resources Financial Services Economic Development Recreation Parks Facilities Management Fleet Management Community Development Engineering Police Code Compliance Fire Building Safety Contingency/Debt Service 287,500 217,000 347,000 794,500 1,138,500 924,000 440,500 946,500 142,000 164,000 938,500 1,359,000 194,000 545,000 461,000 9,945,000 256,500 4,103,000 469,000 385,000 192,113 162,467 276,908 424,488 874,439 622,314 360,377 618,448 0 71,812 717,125 677,717 157,041 451,668 359,780 7,135,621 238,072 2,827,290 285,220 2,541,383 189,941 182,027 302,149 450,133 888,311 722,382 373,431 603,302 0 103,327 802,648 683,537 167,878 499,137 391,629 7,051,483 266,913 3,022,729 270,259 5,578,116 192,237 175,614 316,849 443,202 1,297,656 724,857 339,122 572,996 116,431 91,323 765,774 692,622 188,403 372,178 352,551 6,874,991 285,059 3,834,478 264,820 368,238 106,574 106,774 242,047 305,314 464,096 322,043 162,376 361,043 63,603 68,982 342,035 344,592 93,571 124,426 172,394 3,825,669 129,575 1,732,283 121,187 62,620 General Fund Expenditures before Transfers 24,057,500 18,994,283 22,549,332 18,269,399 9,151,205 Transfers Out 11,428,000 1,550,000 1,425,500 2,444,500 757,542 Total General Fund Expenditures 35,485,500 20,544,283 23,974,832 20,713,899 9,908,747 Net Revenue over Expenditures (9,430,500) 5,729,892 (1,701,154) 3,848,622 3,435,399 Expenditures 48 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 8,605,000 9,110,000 9,200,000 10,525,000 295,000 250,000 240,000 275,000 7,855,000 8,200,000 8,700,000 9,325,000 250,000 265,000 250,000 339,000 15,000 25,000 30,000 15,000 160,000 215,000 290,000 675,000 FY 2020 Requested Final 11,180,000 11,180,000 300,000 300,000 9,850,000 9,850,000 635,000 635,000 15,000 15,000 795,000 795,000 Change FY 2019 to FY2020 Dollar Percent 655,000 6% 25,000 9% 525,000 6% 296,000 87% 0 0% 120,000 18% 17,180,000 18,065,000 18,710,000 21,154,000 22,775,000 22,775,000 1,621,000 8% 4,500,000 2,997,000 0 2,769,000 0 2,833,000 0 2,632,500 0 3,280,000 0 3,280,000 0 647,500 0% 25% 24,677,000 20,834,000 21,543,000 23,786,500 26,055,000 26,055,000 2,268,500 10% 249,500 195,500 304,000 1,109,000 1,083,000 733,500 397,500 643,500 0 150,500 809,500 751,000 172,500 513,000 399,000 7,434,500 320,500 3,248,500 287,000 7,862,500 247,000 205,500 304,000 1,106,000 1,054,000 877,500 412,500 639,000 0 150,500 916,000 694,000 173,500 540,500 399,500 7,718,000 315,500 3,271,000 296,500 5,948,000 242,000 188,000 325,000 719,000 1,317,000 879,500 421,500 650,500 123,000 192,500 880,000 737,000 197,000 397,000 415,500 7,399,000 311,000 4,049,500 311,000 592,000 235,000 218,000 337,000 590,500 1,067,500 884,000 420,000 657,000 131,000 149,000 1,054,500 840,500 181,000 467,500 409,500 9,155,000 437,500 3,990,000 310,500 1,738,500 302,500 217,000 347,000 794,500 1,138,500 924,000 440,500 946,500 142,000 164,000 938,500 1,359,000 194,000 545,000 461,000 9,932,000 256,500 4,154,000 469,000 385,000 287,500 217,000 347,000 794,500 1,138,500 924,000 440,500 946,500 142,000 164,000 938,500 1,359,000 194,000 545,000 461,000 9,945,000 256,500 4,103,000 469,000 385,000 52,500 (1,000) 10,000 204,000 71,000 40,000 20,500 289,500 11,000 15,000 (116,000) 518,500 13,000 77,500 51,500 790,000 (181,000) 113,000 158,500 (1,353,500) 22% 0% 3% 35% 7% 5% 5% 44% 8% 10% -11% 62% 7% 17% 13% 9% -41% 3% 51% -78% 26,664,000 25,268,500 20,347,000 23,273,500 24,110,500 24,057,500 784,000 3% 1,593,500 1,425,500 2,444,500 1,515,000 11,428,000 11,428,000 9,913,000 654% 28,257,500 26,694,000 22,791,500 24,788,500 35,538,500 35,485,500 10,697,000 43% (3,580,500) (5,860,000) (1,248,500) (1,002,000) (9,483,500) (9,430,500) (8,428,500) 841% 49 General Fund Revenues SUMMARY Category 310 320 330 340 350 360 380 380 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 310 310 310 310 320 320 320 330 330 330 340 340 340 340 340 340 340 340 345 345 345 345 345 345 350 350 350 350 350 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 360 380 380 380 Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous Lease/Bond Proceeds Transfers In FY 2020 Final 11,180,000 300,000 9,850,000 635,000 15,000 795,000 0 3,280,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 9,373,738 9,813,817 10,446,473 243,974 269,103 295,737 8,086,986 8,604,293 9,157,332 361,333 278,484 621,704 42,485 34,347 30,088 398,318 490,642 1,178,178 4,770,459 0 0 2,996,883 2,782,991 2,833,008 TOTAL 26,055,000 26,274,176 24,562,521 13,344,146 FY 2020 Final 8,150,000 0 2,250,000 780,000 90,000 10,000 200,000 3,650,000 4,625,000 1,575,000 40,000 360,000 125,000 10,000 10,000 0 45,000 0 0 0 0 0 5,000 40,000 0 0 5,000 10,000 0 600,000 105,000 0 5,000 0 0 10,000 45,000 5,000 15,000 0 10,000 0 0 0 0 0 0 0 0 3,280,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 6,922,255 7,382,102 8,017,802 68,413 63,084 3,000 1,637,982 1,656,488 1,650,815 745,088 712,143 774,856 90,210 86,805 90,364 6,500 8,225 9,830 147,264 174,073 195,543 2,945,705 3,114,758 3,367,555 3,828,355 4,151,703 4,340,409 1,312,927 1,337,833 1,449,369 12,855 16,510 37,060 74,267 52,591 360,146 86,536 86,653 106,275 11,000 11,000 12,000 8,204 10,502 10,188 1,247 0 420 88,041 60,068 35,829 290 585 275 2,440 200 20 1,250 400 0 9,845 8,320 14,802 1,855 2,515 2,398 1,714 1,340 3,798 61,790 27,800 38,493 966 1,228 291 9,367 3,461 8,766 0 0 7,740 32,150 29,658 13,291 2 0 0 101,566 274,791 700,733 71,753 77,043 98,551 0 0 288,961 4,858 3,713 2,631 41,151 8,855 1,291 0 4,000 0 17,845 7,034 11,348 32,182 43,129 41,291 5,911 7,437 7,734 38,595 15,924 5,140 2 75 282 12,457 8,503 10,916 0 18 0 71,089 30,629 1,348 (2,655) 8,532 7,928 3,226 777 35 (4) (2) (10) 341 185 0 4,500,000 0 0 270,459 0 0 2,996,883 2,782,991 2,833,008 July - Dec 2019 4,149,744 0 1,256,260 254,942 62,220 1,850 109,141 1,698,734 2,132,312 748,772 7,235 226,444 73,937 6,000 1,816 358 50,134 250 5 0 9,862 1,620 6,090 11,728 0 0 3,950 2,484 0 605,625 63,957 395,942 1,473 0 0 18,806 20,798 2,603 13,373 530 6,083 0 82,729 35 48 0 0 0 0 1,316,256 26,055,000 26,274,176 Category Description 345 970 100 CITY SALES TAX 150 TPT ASSESSMENTS 180 PRIMARY PROPERTY TAX 200 FRANCHISE FEES 100 BUSINESS LICENSE FEES 140 FIRE PREVENTION FEES 150 BUILDING PERMIT FEES 100 STATE SALES TAX 150 STATE INCOME TAX 200 VEHICLE LICENSE TAX 100 PLANNING AND ZONING FEES 200 ENGINEERING & INSPECTION FEES 225 PLAN CHECK FEES 350 RENT/UTILITIES-LIBRARY 400 FACILITY RENTALS 561 COMMUNITY GARDEN 600 RURAL METRO TRANSPORTS 610 CPR CLASS FEE 620 RECREATION CLASSES 630 SPORT PROGRAMS 640 ATHLETIC FIELD RENTALS 650 RAMADA RENTALS 660 COMMUNITY CENTER RENTALS 670 SPECIAL EVENTS 150 PUBLIC DEFENDER FEES 210 FARE DISTRIBUTION 500 CODE VIOLATIONS 625 JAIL INCARCERATION FEES 670 SPECIAL EVENTS 150 LGIP INTEREST-GEN FUND 200 LAND RENTALS/LEASES 250 OTHER FINANCING SOURCES 301 SENIOR CONGREGATE MEALS 349 LIEN RELEASE PAYMENTS 351 DONATIONS/CONTRIBUTIONS 550 REIMBURSEMENTS 559 FIRE INSURANCE PREMIUM TAX 561 POLICE DEPT REPORTS 573 AUCTION PROCEEDS 600 COPY CHARGES 630 DISPLAY SUSPICIOUS PLATES 725 HURF/EL MIRAGE POLICE 750 UNCLASSIFIED REVENUES 755 RECOVERY FROM PRIOR YEAR 842 INTEREST REVENUE 940 CASH OVER/SHORT 993 VENDING MACHINE REVENUE 501 BOND PROCEEDS 502 BOND PREMIUM 970 TRANSFER IN TOTALS 50 22,273,678 22,273,678 24,562,521 July - Dec 2019 5,660,946 173,211 4,579,818 395,479 6,434 1,212,003 0 1,316,256 13,344,146 Budget For the Fiscal Year ending June 30, 2016 2017 2018 8,605,000 9,110,000 9,200,000 295,000 250,000 240,000 7,855,000 8,200,000 8,700,000 250,000 265,000 250,000 15,000 25,000 30,000 160,000 215,000 290,000 4,500,000 0 0 2,997,000 2,769,000 2,833,000 24,677,000 20,834,000 21,543,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 6,250,000 6,700,000 6,800,000 30,000 35,000 35,000 1,625,000 1,625,000 1,625,000 700,000 750,000 740,000 95,000 100,000 90,000 0 0 0 200,000 150,000 150,000 2,830,000 3,000,000 3,070,000 3,825,000 3,950,000 4,260,000 1,200,000 1,250,000 1,370,000 40,000 20,000 20,000 60,000 80,000 50,000 55,000 60,000 60,000 5,000 10,000 10,000 0 0 5,000 0 5,000 0 40,000 40,000 70,000 0 0 0 0 0 0 5,000 0 0 10,000 5,000 5,000 5,000 0 0 0 0 0 30,000 45,000 30,000 0 0 0 0 5,000 5,000 0 0 0 15,000 20,000 25,000 0 0 0 20,000 50,000 110,000 65,000 70,000 80,000 0 0 0 5,000 5,000 5,000 0 0 0 0 0 0 20,000 20,000 15,000 25,000 30,000 35,000 5,000 5,000 5,000 5,000 15,000 20,000 0 0 0 5,000 10,000 10,000 0 0 0 5,000 5,000 5,000 5,000 5,000 5,000 0 0 0 0 0 0 0 0 0 4,500,000 0 0 0 0 0 2,997,000 2,769,000 2,833,000 24,677,000 20,834,000 21,543,000 2019 10,525,000 275,000 9,325,000 339,000 15,000 675,000 0 2,632,500 23,786,500 2019 7,550,000 35,000 2,200,000 740,000 85,000 5,000 185,000 3,475,000 4,300,000 1,550,000 25,000 100,000 75,000 10,000 10,000 0 89,000 0 0 0 5,000 0 0 25,000 0 0 0 15,000 0 500,000 80,000 0 0 0 0 10,000 45,000 5,000 15,000 0 10,000 0 5,000 5,000 0 0 0 0 0 2,632,500 23,786,500 FY 2020 Requested Final 11,180,000 11,180,000 300,000 300,000 9,850,000 9,850,000 635,000 635,000 15,000 15,000 795,000 795,000 0 0 3,280,000 3,280,000 26,055,000 26,055,000 FY 2020 Requested Final 8,150,000 8,150,000 0 0 2,250,000 2,250,000 780,000 780,000 90,000 90,000 10,000 10,000 200,000 200,000 3,650,000 3,650,000 4,625,000 4,625,000 1,575,000 1,575,000 40,000 40,000 360,000 360,000 125,000 125,000 10,000 10,000 10,000 10,000 0 0 45,000 45,000 0 0 0 0 0 0 0 0 0 0 5,000 5,000 40,000 40,000 0 0 0 0 5,000 5,000 10,000 10,000 0 0 600,000 600,000 105,000 105,000 0 0 5,000 5,000 0 0 0 0 10,000 10,000 45,000 45,000 5,000 5,000 15,000 15,000 0 0 10,000 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,280,000 3,280,000 26,055,000 51 26,055,000 Change FY 2019 to FY2020 Dollar Percent 655,000 6% 25,000 9% 525,000 6% 296,000 87% 0 0% 120,000 18% 0 0% 647,500 25% 2,268,500 10% Change FY 2019 to FY2020 Dollar Percent 600,000 8% (35,000) -100% 50,000 2% 40,000 5% 5,000 6% 5,000 100% 15,000 8% 175,000 5% 325,000 8% 25,000 2% 15,000 60% 260,000 260% 50,000 67% 0 0% 0 0% 0 0% (44,000) -49% 0 0% 0 0% 0 0% (5,000) -100% 0 0% 5,000 5000% 15,000 60% 0 0% 0 0% 5,000 5000% (5,000) -33% 0 0% 100,000 20% 25,000 31% 0 0% 5,000 5000% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (5,000) -100% (5,000) -100% 0 0% 0 0% 0 0% 0 0% 0 0% 647,500 25% 2,268,500 10% Percent of Citywide Expenditure Budget (Excludes Contingency) General Fund 38% Total Fund Budget General Fund 40,000,000 30,000,000 20,000,000 10,000,000 0 Budget Actuals 2016 28,257,500 20,544,283 2017 26,694,000 23,974,832 2018 22,791,500 20,713,899 Final 35,485,500 2019 24,788,500 9,908,747 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses General Fund 8% 1% <1% Personnel Services 3% Supplies 16% Services Special Projects 6% Capital Outlay/Projects 66% Debt Service/Fees Contingency 52 MAYOR & COUNCIL Council Adopted Final Budget 53 MAYOR & COUNCIL Net Change from Previous Budget: $52,500 22% The corporate powers of the city shall be vested in the Council and shall be exercised only as directed or authorized by law. All powers of the Council shall be exercised by ordinance, resolution, order, or motion. The elected officers of the city shall be six Council members and one directly elected Mayor. The Mayor and Council members shall constitute the Council and shall continue in office until assumption of duties of office by their duly elected successors. Council members shall serve four-year overlapping terms in the manner provided by state statute. Significant Changes:  $13,000 HEALTH-LIFE-DENTAL INSURANCE – for unknown Council benefits  $37,500 SPECIAL EVENTS – El Mirage Cares, Town Halls, Council Coffees, State of the City, hosting regional events, etc. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 7 7 7 7 54 FY2020 7 Organizational Chart: EL MIRAGE Councilmember Councilmember Vice Mayor Judge (letter of Agreement) Mayor Councilmember Councilmember City Manager City Clerk City Attorney (contract) (City Code) (contract) 55 Councilmember Fund Name: General Fund Fund Number : 10 Department Name: Mayor and Council Department Number: 410 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 174,000 3,500 70,000 40,000 0 0 0 TOTAL 287,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 230 OFFICE SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 410 SPECIAL EVENTS TOTALS FY 2020 Final 113,000 45,000 7,000 2,000 1,000 2,000 4,000 1,500 1,000 1,000 10,000 5,000 1,000 1,500 50,000 2,500 40,000 287,500 56 Actual For the Fiscal Year ending June 30, 2016 2017 2018 154,939 149,010 143,879 747 1,590 6,133 34,974 37,718 39,418 1,453 1,622 2,806 0 0 0 0 0 0 0 0 0 192,113 192,237 106,574 Actual For the Fiscal Year ending June 30, 2016 2017 2018 109,919 108,336 105,461 35,900 31,558 29,624 6,400 6,429 6,214 1,497 1,503 1,453 260 324 324 963 859 802 0 0 0 4 542 1,114 743 907 4,216 0 140 804 3,900 2,260 1,403 1,770 1,805 1,185 0 0 0 733 0 1,093 27,162 32,322 34,736 1,410 1,331 1,001 1,453 1,622 2,806 July - Dec 2019 52,805 15,785 3,050 713 92 51 0 599 0 0 2,552 405 0 423 28,910 326 864 192,113 189,941 July - Dec 2019 72,496 599 32,616 864 0 0 0 189,941 192,237 106,574 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 165,000 166,000 161,000 161,000 3,500 3,500 3,500 5,500 72,500 72,500 72,500 66,000 8,500 5,000 5,000 2,500 0 0 0 0 0 0 0 0 0 0 0 0 249,500 247,000 242,000 235,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 113,000 113,000 113,000 113,000 35,000 36,000 32,000 32,000 7,000 7,000 7,000 7,000 2,000 2,000 2,000 2,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000 2,000 5,000 5,000 4,000 4,000 1,500 1,500 1,500 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 3,000 15,000 10,000 10,000 6,000 5,000 5,000 5,000 5,000 1,500 1,500 1,500 1,000 1,500 1,500 1,500 1,500 45,000 50,000 50,000 50,000 4,500 4,500 4,500 2,500 8,500 5,000 5,000 2,500 249,500 247,000 242,000 235,000 FY 2020 Requested Final 174,000 174,000 3,500 3,500 85,000 70,000 40,000 40,000 0 0 0 0 0 0 302,500 287,500 FY 2020 Requested Final 113,000 113,000 45,000 45,000 7,000 7,000 2,000 2,000 1,000 1,000 2,000 2,000 4,000 4,000 1,500 1,500 1,000 1,000 1,000 1,000 20,000 10,000 10,000 5,000 1,000 1,000 1,500 1,500 50,000 50,000 2,500 2,500 40,000 40,000 302,500 57 287,500 Change FY 2019 to FY2020 Dollar Percent 13,000 8% (2,000) -36% 4,000 6% 37,500 1500% 0 0% 0 0% 0 0% 52,500 22% Change FY 2019 to FY2020 Dollar Percent 0 0% 13,000 41% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (2,000) -67% 4,000 67% 0 0% 0 0% 0 0% 0 0% 0 0% 37,500 1500% 52,500 22% Percent of General Fund Mayor & Council 1% Total Department Budget Mayor & Council 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2016 249,500 192,113 2017 247,000 189,941 2018 242,000 192,237 2019 235,000 106,574 Final 287,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Mayor & Council 14% Personnel Services Supplies 24% 61% Services Special Projects 1% 58 CITY CLERK Council Adopted Final Budget 59 CITY CLERK Net Change from Previous Budget: ($1,000) 0% The City Clerk ensures El Mirage’s legislative processes - City elections, Council meetings, and the public records – are open and public. The City Clerk’s Office will accomplish this by pledging to be neutral and impartial. The City Clerk’s Office is dedicated to providing service in excellence and to conduct ourselves ethically, honestly and with integrity, while providing a professional link between the citizens of El Mirage and all governmental agencies in ways that are efficient and cost effective. Significant Changes:  Elections decreased $15,000 – off election year. Special Projects:  $8,000 – additional 2020 Census expenses (El Mirage owes $11.2K for MAG participation in Census Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 1.6 1.6 1.6 1.6 60 FY2020 1.6 Organizational Chart: 61 Fund Name: General Fund Fund Number : 10 Department Name: City Clerk Department Number: 490 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 178,000 2,000 12,000 25,000 0 0 0 TOTAL 217,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 313 CONTRACTED SERVICES 329 RECORDING FEES 343 STORAGE FACILITY RENTAL 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 431 ELECTION TOTALS FY 2020 Final 139,000 7,000 9,000 3,000 17,000 1,000 1,000 1,000 1,000 500 0 0 500 500 0 0 500 1,000 0 9,000 500 500 0 20,000 5,000 217,000 62 Actual For the Fiscal Year ending June 30, 2016 2017 2018 148,619 156,878 160,325 1,106 1,824 860 12,742 16,599 14,373 0 6,726 55 0 0 0 0 0 0 0 0 0 162,467 175,614 106,774 Actual For the Fiscal Year ending June 30, 2016 2017 2018 119,752 126,574 129,552 5,977 5,955 6,135 7,455 7,888 8,073 1,743 1,845 1,888 13,141 13,987 14,060 285 376 400 266 254 216 0 0 0 654 657 839 0 312 0 402 0 0 0 629 0 50 226 21 265 2,439 149 0 0 0 1,497 1,056 0 0 33 0 380 160 410 0 0 0 10,404 12,585 13,516 40 17 26 155 310 273 0 0 0 0 0 0 0 6,726 55 July - Dec 2019 61,316 2,561 3,822 894 7,071 109 0 0 391 0 0 0 0 60 0 0 97 153 0 2,800 21 0 0 12,750 14,731 162,467 182,027 July - Dec 2019 75,772 391 3,131 27,481 0 0 0 182,027 175,614 106,774 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 153,000 163,000 167,000 172,000 2,500 2,500 2,000 2,000 20,000 20,000 17,000 12,000 20,000 20,000 2,000 32,000 0 0 0 0 0 0 0 0 0 0 0 0 195,500 205,500 188,000 218,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 120,000 128,000 131,000 135,000 6,000 7,000 7,000 7,000 8,000 8,000 9,000 9,000 2,000 2,000 2,000 2,000 14,000 15,000 15,000 16,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,500 1,500 1,000 1,000 500 500 500 500 0 0 0 0 0 0 0 0 500 500 500 500 2,000 2,000 4,500 500 0 0 0 0 2,000 2,000 0 0 500 500 500 500 2,000 2,000 1,000 1,000 1,500 1,500 0 0 10,000 10,000 9,000 9,000 1,000 1,000 1,000 500 1,000 1,000 1,000 500 0 0 0 0 0 0 0 12,000 20,000 20,000 2,000 20,000 195,500 205,500 188,000 218,000 FY 2020 Requested Final 178,000 178,000 2,000 2,000 12,000 12,000 25,000 25,000 0 0 0 0 0 0 217,000 217,000 FY 2020 Requested Final 139,000 139,000 7,000 7,000 9,000 9,000 3,000 3,000 17,000 17,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 500 500 0 0 0 0 500 500 500 500 0 0 0 0 500 500 1,000 1,000 0 0 9,000 9,000 500 500 500 500 0 0 20,000 20,000 5,000 5,000 217,000 63 217,000 Change FY 2019 to FY2020 Dollar Percent 6,000 3% 0 0% 0 0% (7,000) -22% 0 0% 0 0% 0 0% (1,000) 0% Change FY 2019 to FY2020 Dollar Percent 4,000 3% 0 0% 0 0% 1,000 50% 1,000 6% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 8,000 67% (15,000) -75% (1,000) 0% Percent of General Fund City Clerk 1% Total Department Budget City Clerk 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2016 195,500 162,467 2017 205,500 182,027 2018 188,000 175,614 2019 218,000 106,774 Final 217,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses City Clerk 11% 6% 1% Personnel Services Supplies Services Special Projects 82% 64 SAFETY Council Adopted Final Budget 65 SAFETY Net Change from Previous Budget: $10,000 3% The Safety Department was established to account for General Fund liability insurance costs including premiums and claims. Worker’s compensation claims are charged to this department but are limited to a maximum deductible per fiscal year. Significant Changes:  Liability Insurance was increased $10,000 (3%) to address increased premiums and additional assets being covered by the City’s insurance. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 66 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 67 Fund Name: General Fund Fund Number : 10 Department Name: Safety Department Number: 460 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL 0 0 347,000 0 0 0 0 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 276,908 302,149 316,849 0 0 0 0 0 0 0 0 0 0 0 0 347,000 276,908 FY 2020 Final EXPENDITURE DETAIL Acct Acct Description 314 LIABILITY INSURANCE 332 CLAIMS TOTALS FY 2020 Final 332,000 15,000 347,000 68 316,849 242,047 Actual For the Fiscal Year ending June 30, 2016 2017 2018 266,908 295,914 310,490 10,000 6,235 6,359 July - Dec 2019 240,051 1,996 276,908 302,149 July - Dec 2019 0 0 242,047 0 0 0 0 302,149 316,849 242,047 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 304,000 304,000 325,000 337,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 304,000 304,000 325,000 337,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 289,000 289,000 310,000 322,000 15,000 15,000 15,000 15,000 304,000 304,000 325,000 337,000 FY 2020 Requested Final 0 0 0 0 347,000 347,000 0 0 0 0 0 0 0 0 347,000 347,000 FY 2020 Requested Final 332,000 332,000 15,000 15,000 347,000 69 347,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 10,000 3% 0 0% 0 0% 0 0% 0 0% 10,000 3% Change FY 2019 to FY2020 Dollar Percent 10,000 3% 0 0% 10,000 3% Percent of General Fund Safety & Loss Control 1% Total Department Budget Safety & Loss 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2016 304,000 276,908 2017 304,000 302,149 2018 325,000 316,849 2019 337,000 242,047 Final 347,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Safety & Loss Services 100% 70 LEGAL Council Adopted Final Budget 71 LEGAL Net Change from Previous Budget: $204,000 35% The City Attorney shall be appointed by the City Council and shall report directly to the City Council. The Mayor shall act as the direct supervisor of the City Attorney for purposes of day-to-day supervision. The City Attorney shall act as the legal counselor and advisor of the Council and other city officials. The City Attorney shall draft all deeds, contracts, conveyances, ordinances, resolutions, and other legal instruments when required by the Council or the City Manager. The City Attorney shall oversee and direct the prosecution and defense of all suits, actions, or causes where the city is a party, criminal or civil. Significant Changes:  $204,000 Personnel Services – Annual costs associated with proposed merit pay plan. To be distributed to departments when approved. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 1 1 1 1 72 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 73 Fund Name: General Fund Fund Number : 10 Department Name: Legal Department Number: 440 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 204,000 0 590,500 0 0 0 0 TOTAL 794,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 312 LEGAL SERVICES 315 PUBLIC DEFENDER SERVICES 316 PROSECUTER SERVICES 321 COUNTY JAIL HOUSING 358 ECONOMIC DEV. REIMBURSEMENT 375 PROPERTY TAX 400 SPECIAL PROJECTS TOTALS FY 2020 Final 164,000 1,000 7,000 3,000 20,000 7,000 1,000 1,000 275,000 2,500 130,000 175,000 0 8,000 0 794,500 74 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 424,488 450,133 443,202 0 0 0 0 0 0 0 0 0 0 0 0 424,488 443,202 305,314 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 154,582 157,126 176,216 300 1,800 0 115,000 115,000 115,000 141,416 151,734 138,792 13,000 13,000 13,000 190 11,474 194 0 0 0 July - Dec 2019 0 0 0 0 0 0 0 0 180,875 0 62,292 61,991 0 156 0 424,488 450,133 July - Dec 2019 0 0 305,314 0 0 0 0 450,133 443,202 305,314 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 196,000 193,000 193,000 0 0 0 0 0 913,000 913,000 524,000 590,500 0 0 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 1,109,000 1,106,000 719,000 590,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 152,000 149,000 149,000 0 13,000 13,000 13,000 0 7,000 7,000 7,000 0 3,000 3,000 3,000 0 18,000 18,000 18,000 0 1,000 1,000 1,000 0 1,000 1,000 1,000 0 1,000 1,000 1,000 0 20,000 20,000 74,500 275,000 10,000 10,000 4,000 2,500 120,000 120,000 115,000 115,000 369,000 369,000 225,000 175,000 379,000 379,000 90,500 13,000 15,000 15,000 15,000 10,000 0 0 2,000 0 1,109,000 1,106,000 719,000 590,500 FY 2020 Requested Final 204,000 204,000 0 0 590,500 590,500 0 0 0 0 0 0 0 0 794,500 794,500 FY 2020 Requested Final 164,000 164,000 1,000 1,000 7,000 7,000 3,000 3,000 20,000 20,000 7,000 7,000 1,000 1,000 1,000 1,000 275,000 275,000 2,500 2,500 130,000 130,000 175,000 175,000 0 0 8,000 8,000 0 0 794,500 75 794,500 Change FY 2019 to FY2020 Dollar Percent 204,000 204000% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 204,000 35% Change FY 2019 to FY2020 Dollar Percent 164,000 164000% 1,000 1000% 7,000 7000% 3,000 3000% 20,000 20000% 7,000 7000% 1,000 1000% 1,000 1000% 0 0% 0 0% 15,000 13% 0 0% (13,000) -100% (2,000) -20% 0 0% 204,000 35% Percent of General Fund Legal Services 2% Total Department Budget Legal Services 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 1,109,000 424,488 2017 1,106,000 450,133 2018 719,000 443,202 2019 590,500 305,314 Final 794,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Legal 26% Personnel Services Services 74% 76 ADMINISTRATION Council Adopted Final Budget 77 ADMINISTRATION Net Change from Previous Budget: $71,000 7% The Office of the City Manager is hereby created and established. The City Manager shall be appointed by the Council wholly on the basis of his or her administrative and executive ability and qualifications. The City Manager shall be the administrative head of the city government and shall be responsible to the Council for the proper administration of all affairs of the city. Significant Changes:  Personnel Services increased by $41,000 due to personnel changes, moved office assistant/receptionist position to Community Development and added Communications Assistant.  Professional Services reduced by ($10,000) LAFB contract, View Center contracts. Special Projects:  $80,000 Special Events  $30,000 Hosted City Functions. Capital Items:  $25,000 Building Renovations – Office Set-up. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th 2016 2017 2018 2019 6 6 6 6 78 2020 7 Organizational Chart: City Manager Executive Managment Assistant to the City Manager Deputy Director of Intergovernmental Affairs/Public Information Grants and Special Programs Administrator Special Events Coordinator Administrative Assistant (Senior Center) Communications Specialist 79 Fund Name: General Fund Fund Number : 10 Department Name: Administration Department Number: 450 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 815,000 34,500 149,000 115,000 25,000 0 0 TOTAL 1,138,500 EXPENDITURE DETAIL FY 2020 Final 621,000 0 66,000 35,000 9,000 76,000 0 2,000 2,000 4,000 2,000 0 1,500 4,500 0 3,000 0 9,500 7,500 0 2,500 4,000 40,000 31,000 0 7,500 3,500 6,000 1,000 21,500 31,000 3,500 1,000 3,000 115,000 25,000 0 Acct Acct Description 110 SALARIES AND WAGES 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 134 DEFERRED COMPENSATION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 211 FUEL AND LUBRICANTS 218 VENDING MACHINE EXPENSES 227 CONFERENCE ROOM 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 241 VEHICLE ALLOWANCE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 251 COMPUTER/PRINTER MAINTENANCE 253 VEHICLE MAINTENANCE/REPAIR 254 COPIER USAGE/SUPPLIES/MAINTENANCE 311 PROFESSIONAL SERVICES 313 CONTRACTED SERVICES 335 DELIVERY SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE, SEMINAR & TRAINING 355 ADULT EDUCATION 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 371 SUBSCRIPTIONS 381 WIRELESS COMMUNICATIONS 410 SPECIAL EVENTS 656 BUILDING RENOVATION/UPGRADES 658 SITE IMPROVEMENTS TOTALS 1,138,500 80 Actual For the Fiscal Year ending June 30, 2016 2017 2018 677,292 686,627 958,166 12,942 23,251 19,750 81,856 84,883 159,348 102,350 93,550 105,736 0 0 54,656 0 0 0 0 0 0 874,439 1,297,656 464,096 Actual For the Fiscal Year ending June 30, 2016 2017 2018 518,278 527,460 783,892 8 0 0 44,945 42,716 51,337 27,623 28,153 29,981 7,343 7,486 11,228 59,415 60,138 69,862 17,765 18,217 8,456 943 1,565 2,523 972 893 888 0 0 0 1,184 1,132 1,117 347 93 0 488 1,461 1,282 5,170 4,694 2,778 0 294 0 0 5,998 1,770 8 0 0 1,000 4,402 3,300 1,780 3,413 6,451 0 0 0 0 0 8 2,965 1,766 3,044 29,324 22,432 92,503 0 0 0 0 0 0 8,578 3,730 2,948 1,415 1,235 3,335 0 0 0 1,076 1,894 4,727 670 6,371 21,107 30,626 41,708 29,903 6,374 4,678 1,026 1,198 502 1,766 2,594 2,335 2,033 102,350 93,550 105,736 0 0 11,356 0 0 43,300 July - Dec 2019 281,885 204 23,859 17,095 3,998 32,214 0 500 68 0 35 0 425 867 0 3 0 3,564 2,098 0 510 1,676 0 10,039 0 1,798 0 3,360 462 8,644 13,039 1,780 152 869 47,452 7,500 0 874,439 888,311 July - Dec 2019 359,822 9,179 40,143 47,452 7,500 0 0 888,311 1,297,656 464,096 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 731,500 707,000 951,000 774,000 112,000 113,500 89,000 28,000 129,500 123,500 157,000 155,500 110,000 110,000 120,000 110,000 0 0 0 0 0 0 0 0 0 0 0 0 FY 2020 Requested Final 815,000 815,000 34,500 34,500 149,000 149,000 115,000 115,000 25,000 25,000 0 0 0 0 1,083,000 1,067,500 1,138,500 1,138,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 539,000 538,000 775,000 596,520 0 0 0 0 66,000 43,000 46,000 69,480 29,000 29,000 30,000 30,000 8,000 8,000 8,000 8,000 62,000 62,000 64,000 64,000 18,500 19,000 20,000 0 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 5,000 4,000 4,000 2,000 83,500 83,500 60,500 2,000 1,000 1,000 0 0 1,500 2,000 2,000 1,500 6,000 8,000 6,000 4,500 2,500 1,500 1,500 0 7,000 7,000 6,000 3,000 0 0 0 0 3,500 3,500 3,500 3,500 2,000 2,000 4,000 7,500 1,000 1,000 1,000 0 1,500 1,500 1,500 2,000 2,500 2,500 3,000 4,000 60,000 60,000 82,000 50,000 0 0 0 32,000 500 500 0 0 8,000 5,000 8,000 6,000 4,000 5,000 5,000 2,500 0 0 0 5,000 9,000 5,000 21,000 1,000 500 3,000 2,000 22,000 30,000 30,000 30,000 31,000 10,000 10,000 5,000 2,000 500 2,000 2,000 2,000 7,000 3,000 2,000 2,000 110,000 110,000 120,000 110,000 0 0 0 0 0 0 0 0 FY 2020 Requested Final 621,000 621,000 0 0 66,000 66,000 35,000 35,000 9,000 9,000 76,000 76,000 0 0 2,000 2,000 2,000 2,000 4,000 4,000 2,000 2,000 0 0 1,500 1,500 4,500 4,500 0 0 3,000 3,000 0 0 9,500 9,500 7,500 7,500 0 0 2,500 2,500 4,000 4,000 40,000 40,000 31,000 31,000 0 0 7,500 7,500 3,500 3,500 6,000 6,000 1,000 1,000 21,500 21,500 31,000 31,000 3,500 3,500 1,000 1,000 3,000 3,000 115,000 115,000 25,000 25,000 0 0 1,083,000 1,138,500 1,138,500 1,054,000 1,054,000 1,317,000 1,317,000 1,067,500 Change FY 2019 to FY2020 Dollar Percent 41,000 5% 6,500 23% (6,500) -4% 5,000 5% 25,000 25000% 0 0% 0 0% 71,000 7% Change FY 2019 to FY2020 Dollar Percent 24,480 4% 0 0% (3,480) -5% 5,000 17% 1,000 13% 12,000 19% 0 0% 0 0% 0 0% 2,000 100% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 6,000 171% 0 0% 0 0% 500 25% 0 0% (10,000) -20% (1,000) -3% 0 0% 1,500 25% 1,000 40% 1,000 20% 0 0% (500) -2% 0 0% 1,500 75% (1,000) -50% 1,000 50% 5,000 5% 25,000 25000% 0 0% 71,000 81 7% Percent of General Fund Administration 3% Total Department Budget Administration 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 1,083,000 874,439 2017 1,054,000 888,311 2018 1,317,000 1,297,656 2019 1,067,500 464,096 Final 1,138,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Administration 10% 2% Personnel Services 13% Supplies Services 3% Special Projects 72% Capital Outlay/Projects 82 INFORMATION TECHNOLOGY Council Adopted Final Budget 83 INFORMATION TECHNOLOGY Net Change from Previous Budget: $40,000 5% The Information Technology Department manages the City’s technology infrastructure and works closely with City departments to implement secure, reliable solutions in alignment with Administrative and City Council goals. The Information Technology Department supports and maintains the municipal area network and various systems with a focus on uptime, security and reliability. This is achieved by adhering to best practices, making efficient use of resources and delivering excellence in customer service. Significant Changes:  Software Purchases has been increased by $8,000 for the purchase of Virtual Server Licensing.  Equipment Maintenance has been increased by $8,500, but offset by a decrease of $7,000 in Phone System Maintenance for a net increase of $1,500 due to a slight increase in maintenance costs.  Software Maintenance has been increased by $23,000 due to cost increases in SaaS (Software as a Service) that includes the Office Suite of Applications, Web Hosting and Social Media archiving services. Capital Items:  $15,000 Council Chambers Audio Visual Enhancements o This capital item would replace the projector and screen with a large television. The television would be mounted where the existing screen resides and be wired into the existing audio/video system.  $16,000 Phone Server Replacements o Replacement of 3 servers that support the Phone System, Voicemail and Interactive Voice Response System.  $30,000 SIEM (Security Information and Event Management) Solution o An internal IT system that allows for all security-related data to be examined from a single point of view making it easier for the department to spot patterns and take action on items that are out of the ordinary. 84 Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4 4 4 4 FY2020 4 Organizational Chart: Information Technology Director Information Technology Technician Network Engineer 85 Systems Engineer Fund Name: General Fund Fund Number : 10 Department Name: Information Technology Department Number: 480 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 497,000 243,500 59,500 0 124,000 0 0 TOTAL 924,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMP TIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 211 FUEL & LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 251 COMPUTER/PRINTER MAINTENANCE 253 VEHICLE MAINTENANCE/REPAIR 261 EQUIPMENT/MAINTENANCE CONTRACT 262 PHONE SYS/MAINTENANCE CONTRACT 263 DATA INFRASTRUCTURE SERVICE 265 SOFTWARE MAINT CONTRACT 311 PROFESSIONAL SERVICES 328 EQUIPMENT RENT/LEASES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINARS & TRAINING 380 TELEPHONE EXPENSE 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 617 CAPITAL EQUIPMENT PURCHASE 659 EQUIPMENT/SOFTWARE 661 BUILDING/DATA INFRAS. IMPROV. TOTALS FY 2020 Final 379,000 3,000 0 33,000 23,000 6,000 47,000 1,000 2,000 3,000 1,000 0 500 500 13,000 10,000 2,000 4,000 1,000 32,500 14,000 70,000 95,000 20,000 5,000 2,500 3,000 27,000 2,000 0 15,000 46,000 63,000 924,000 86 Actual For the Fiscal Year ending June 30, 2016 2017 2018 391,721 434,990 424,821 149,974 237,490 185,993 74,640 49,902 39,564 0 0 18,704 5,979 0 55,776 0 0 0 0 0 0 622,314 724,857 322,043 Actual For the Fiscal Year ending June 30, 2016 2017 2018 302,385 336,727 328,467 0 1,082 296 0 242 51 30,556 30,726 31,789 18,157 20,229 19,709 4,246 4,731 4,609 34,642 38,812 37,814 1,030 1,928 1,654 706 512 431 0 0 0 380 543 923 0 0 0 843 882 262 857 41,488 898 27,216 16,859 2,720 10,178 13,638 6,576 2,558 3,139 935 770 0 2,967 0 0 0 119 26,296 27,793 0 17,236 15,438 64,460 71,980 68,983 42,592 45,431 58,498 14,415 5,159 4,800 3,774 4,181 5,169 0 0 63 2,721 1,391 1,062 51,028 36,509 26,419 2,702 2,662 2,052 0 0 18,704 5,979 0 29,997 0 0 0 0 0 25,779 July - Dec 2019 161,375 0 0 13,257 9,672 2,262 19,042 350 0 0 312 0 77 55 1,837 1,375 2,104 1,611 45 23,652 10,192 27,573 25,188 0 2,094 0 0 9,681 717 3,779 0 0 5,793 622,314 722,382 July - Dec 2019 205,959 94,020 12,492 3,779 5,793 0 0 722,382 724,857 322,043 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 448,000 458,000 458,000 482,000 190,500 200,500 174,500 208,500 95,000 72,000 68,000 62,000 0 0 24,000 55,000 0 147,000 155,000 76,500 0 0 0 0 0 0 0 0 733,500 877,500 879,500 884,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 328,000 339,000 348,000 368,000 0 3,000 3,000 3,000 0 0 0 0 48,000 43,000 33,000 32,000 21,000 22,000 22,000 23,000 5,000 5,000 6,000 6,000 38,000 40,000 41,000 44,000 3,000 1,000 1,000 1,000 2,000 2,000 2,000 2,000 3,000 3,000 2,000 3,000 500 500 500 1,000 500 0 0 0 1,000 1,000 1,000 1,000 500 500 1,000 500 10,000 10,000 10,000 10,000 10,000 2,000 2,000 2,000 3,000 2,000 2,000 2,000 4,000 2,500 2,000 4,000 1,500 1,000 1,000 1,000 25,000 24,000 22,000 24,000 15,000 15,000 23,000 21,000 72,000 72,000 70,000 70,000 47,500 70,000 40,000 72,000 50,000 30,000 26,000 20,000 7,500 6,500 6,500 6,500 500 500 500 2,500 5,000 4,000 4,000 3,000 28,000 28,000 28,000 28,000 4,000 3,000 3,000 2,000 0 0 24,000 55,000 0 47,000 30,000 0 0 0 0 0 0 100,000 125,000 76,500 733,500 877,500 879,500 884,000 FY 2020 Requested Final 497,000 497,000 243,500 243,500 59,500 59,500 0 0 124,000 124,000 0 0 0 0 924,000 924,000 FY 2020 Requested Final 379,000 379,000 3,000 3,000 0 0 33,000 33,000 23,000 23,000 6,000 6,000 47,000 47,000 1,000 1,000 2,000 2,000 3,000 3,000 1,000 1,000 0 0 500 500 500 500 13,000 13,000 10,000 10,000 2,000 2,000 4,000 4,000 1,000 1,000 32,500 32,500 14,000 14,000 70,000 70,000 95,000 95,000 20,000 20,000 5,000 5,000 2,500 2,500 3,000 3,000 27,000 27,000 2,000 2,000 0 0 15,000 15,000 46,000 46,000 63,000 63,000 924,000 924,000 87 Change FY 2019 to FY2020 Dollar Percent 15,000 3% 35,000 17% (2,500) -4% (55,000) -100% 47,500 62% 0 0% 0 0% 40,000 5% Change FY 2019 to FY2020 Dollar Percent 11,000 3% 0 0% 0 0% 1,000 3% 0 0% 0 0% 3,000 7% 0 0% 0 0% 0 0% 0 0% 0 0% (500) -50% 0 0% 3,000 30% 8,000 400% 0 0% 0 0% 0 0% 8,500 35% (7,000) -33% 0 0% 23,000 32% 0 0% (1,500) -23% 0 0% 0 0% (1,000) -4% 0 0% (55,000) -100% 15,000 15000% 46,000 46000% (13,500) -18% 40,000 5% Percent of General Fund Information Technology 3% Total Department Budget Information Technology 1,050,000 900,000 750,000 600,000 450,000 300,000 150,000 0 Budget Actual 2016 733,500 622,314 2017 877,500 722,382 2018 879,500 724,857 2019 884,000 322,043 Final 924,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Information Technology 13% 7% 54% Personnel Services Supplies Services Capital Outlay/Projects 26% 88 HUMAN RESOURCES Council Adopted Final Budget 89 HUMAN RESOURCES Net Change from Previous Budget: $20,500 5% The Human Resources Department provides proactive, innovative, and quality customer service and consultation in the areas of recruitment and selection, employee benefits, training and development, classification and compensation, employee relations, occupational safety and health, and ensuring compliance with all employment policies, rules and regulations. Significant Changes:  $9,500 CONTRACTED SERVICES – Increase is for the purchase of an online performance evaluation system. Includes (one-time) implementation fee and (annual) maintenance fee. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 3 3 3 3 90 FY2020 3 Organizational Chart: Human Resources Director Human Resources Analyst, Senior Human Resources Analyst 91 Fund Name: General Fund Fund Number : 10 Department Name: Human Resources Department Number: 500 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 323,000 4,000 108,500 5,000 0 0 0 TOTAL 440,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 254 COPIER USAGE/SUPPLYS/MAINTENANCE 311 PROFESSIONAL SERVICES 312 LEGAL SERVICES 313 CONTRACTED SERVICES 320 MEDICAL/DRUG EXAMS & TESTING 335 DELIVERY SERVICES 342 RECRUITMENT EXPENSES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 441 EMPLOYEE RECOGNITION AWARDS 442 EMPLOYEE WELLNESS PROGRAM 617 CAPITAL EQUIPMENT PURCHASE FY 2020 Final 249,000 20,000 15,000 4,000 31,000 1,000 1,000 2,000 2,500 0 0 0 1,500 13,000 0 18,500 55,500 0 7,000 0 2,000 0 5,500 500 6,500 0 3,500 1,500 0 TOTALS 440,500 92 Actual For the Fiscal Year ending June 30, 2016 2017 2018 318,321 333,105 276,708 4,208 3,180 2,724 31,202 36,704 59,365 266 442 325 6,381 0 0 0 0 0 0 0 0 360,377 339,122 162,376 Actual For the Fiscal Year ending June 30, 2016 2017 2018 246,553 259,212 218,578 23,939 23,391 15,593 15,047 15,875 13,495 3,519 3,713 3,156 28,280 29,761 24,954 584 770 609 399 384 323 0 0 0 1,269 1,442 1,559 486 239 0 1,169 0 0 0 943 0 1,285 556 1,165 8,276 10,831 9,241 207 0 0 6,273 6,557 7,729 3,458 2,390 25,941 0 0 0 5,982 9,300 8,013 8 0 0 268 209 1,483 0 0 0 1,050 1,000 1,000 89 282 221 5,200 5,650 5,600 391 485 137 0 325 0 266 442 0 6,381 0 0 July - Dec 2019 110,148 7,768 6,768 1,583 12,997 195 0 0 415 0 0 0 386 4,256 0 5,854 5,610 0 5,757 0 219 0 0 22 249 0 150 0 0 360,377 373,431 July - Dec 2019 139,459 801 21,967 150 0 0 0 373,431 339,122 162,376 Budget For the Fiscal Year ending June 30, 2016 2017 2018 321,000 336,000 346,000 5,000 5,000 5,000 71,000 71,000 70,500 500 500 0 0 0 0 0 0 0 0 0 0 397,500 412,500 421,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 245,000 258,000 266,000 24,000 24,000 26,000 15,000 16,000 16,000 4,000 4,000 4,000 29,000 30,000 31,000 1,000 1,000 1,000 1,000 1,000 1,000 2,000 2,000 1,000 3,000 3,000 3,000 1,000 1,000 1,000 0 0 0 0 0 0 1,000 1,000 1,000 10,000 10,000 10,000 30,000 30,000 0 8,500 8,500 9,500 6,000 6,000 33,000 0 0 0 7,000 7,000 7,000 0 0 0 1,000 1,000 2,000 0 0 0 3,000 3,000 3,000 500 500 500 5,000 5,000 5,500 0 0 0 0 0 0 500 500 0 0 0 0 397,500 412,500 421,500 2019 319,000 4,000 96,000 1,000 0 0 0 420,000 2019 242,000 26,000 15,000 4,000 29,000 1,000 1,000 1,000 2,500 0 0 0 1,500 11,000 0 9,000 55,500 0 7,000 0 1,000 0 6,000 500 6,000 0 500 500 0 420,000 FY 2020 Requested Final 323,000 323,000 4,000 4,000 108,500 108,500 5,000 5,000 0 0 0 0 0 0 440,500 440,500 FY 2020 Requested Final 249,000 249,000 20,000 20,000 15,000 15,000 4,000 4,000 31,000 31,000 1,000 1,000 1,000 1,000 2,000 2,000 2,500 2,500 0 0 0 0 0 0 1,500 1,500 13,000 13,000 0 0 18,500 18,500 55,500 55,500 0 0 7,000 7,000 0 0 2,000 2,000 0 0 5,500 5,500 500 500 6,500 6,500 0 0 3,500 3,500 1,500 1,500 0 0 440,500 93 440,500 Change FY 2019 to FY2020 Dollar Percent 4,000 1% 0 0% 12,500 13% 4,000 400% 0 0% 0 0% 0 0% 20,500 5% Change FY 2019 to FY2020 Dollar Percent 7,000 3% (6,000) -23% 0 0% 0 0% 2,000 7% 0 0% 0 0% 1,000 100% 0 0% 0 0% 0 0% 0 0% 0 0% 2,000 18% 0 0% 9,500 106% 0 0% 0 0% 0 0% 0 0% 1,000 100% 0 0% (500) -8% 0 0% 500 8% 0 0% 3,000 600% 1,000 200% 0 0% 20,500 5% Percent of General Fund Human Resources 1% Total Department Budget Human Resources 500,000 400,000 300,000 200,000 100,000 0 2016 397,500 360,377 Budget Actual 2017 412,500 373,431 2018 421,500 339,122 2019 420,000 162,376 Final 440,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Human Resources 1% 25% Personnel Services Supplies Services 1% Special Projects 73% 94 FINANCE Council Adopted Final Budget 95 FINANCE Net Change from Previous Budget: $289,500 44% The Finance Department provides financial information to the public, bond holders, grantors, auditors, City Council, and City Staff. Finance maintains the City’s financial records, prepares the annual budget, oversees the procurement process, performs contract and grant administration, performs long-term financial planning, issues and collects sales tax permit licenses and fees, business licenses and fees, and acts as the liaison to the State in matters pertaining to the collection of the City sales tax. Finance conducts audits, prepares payroll and required reports, maintains cash management, investment of monies, and administers the retirement of outstanding general obligation and revenue bonds and loans. Significant Changes:  $117,000 PERSONNEL SERVICES – Deleted Assistant Finance Director (effective September) and replaced with two Financial Analysts (most is a one-time cost)  $46,000 PROFESSIONAL SERVICES Increased payment to AZ Dept. of Revenue and ADP (on-going)  $20,000 TECH/SOFTWARE SUPPORT Increased annual maintenance fee for Caselle budgeting module (on-going)  $12,000 TRAVEL AND PER DIEM – Increase is for new/inexperienced personnel (most is a one-time cost)  $11,500 CONFERENCE,SEMINAR & TRAINING – Increase is for new/inexperienced personnel (most is a one-time cost) Special Projects  $15,000 for Business License system upgrade  $37,500 for ADP payroll system upgrade  $4,000 for Caselle accounting system to implement a new revenue account structure 96 Capital Items:  $8,000  $15,000 CAPITAL EQUIPMENT PURCHASE – Replacement copier EQUIPMENT/SOFTWARE – Budgeting Software . Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4.5 4.5 3.5 3.5 Organizational Chart: 97 FY2020 7.5 Fund Name: General Fund Fund Number : 10 Department Name: Finance Department Number: 511 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 517,000 5,500 344,500 56,500 23,000 0 0 TOTAL 946,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 311 PROFESSIONAL SERVICES 317 AUDIT/CONSULTING SERVICES 325 TECH/SOFTWARE SUPPORT 343 STORAGE FACILITY RENTAL 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 353 TUITION REIMBURSEMENT 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 374 BANK CHARGES/ACCT ANALYSIS 377 MISCELLANEOUS EXPENSES 380 TELEPHONE EXPENSE 400 SPECIAL PROJECTS 617 CAPITAL EQUIPMENT PURCHASE 659 EQUIPMENT/SOFTWARE TOTALS FY 2020 Final 635,000 0 0 84,000 36,000 10,000 71,000 2,000 3,000 6,000 (330,000) 4,000 0 1,500 0 0 0 216,000 50,000 35,000 0 16,000 14,000 2,000 2,000 1,000 1,500 2,000 5,000 0 0 56,500 8,000 15,000 946,500 98 Actual For the Fiscal Year ending June 30, 2016 2017 2018 451,872 372,009 339,731 5,118 4,093 5,497 161,458 227,200 227,769 0 0 0 0 0 0 0 0 0 0 0 0 618,448 572,996 361,043 Actual For the Fiscal Year ending June 30, 2016 2017 2018 346,054 289,529 264,424 39 39 0 0 0 104 42,101 29,998 28,088 19,671 15,754 14,368 4,834 4,029 3,665 37,724 31,290 27,774 784 860 877 665 509 431 0 0 0 0 0 0 3,016 3,246 3,146 0 0 0 0 795 2,065 2,000 0 0 102 52 262 0 0 24 90,119 161,694 164,692 38,435 40,435 41,685 8,888 10,069 13,868 1,606 1,175 0 3,497 2,187 2,193 2,049 1,838 870 0 0 0 743 1,346 1,464 0 1,113 775 1,288 1,125 1,118 508 781 230 10,959 5,004 873 3,353 435 0 12 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2019 141,778 0 0 13,043 6,638 1,976 15,728 251 0 0 0 453 0 0 665 0 0 121,046 41,300 13,868 0 1,312 480 0 1,054 0 430 489 0 531 0 0 0 0 618,448 603,302 July - Dec 2019 179,415 1,118 180,510 0 0 0 0 603,302 572,996 361,043 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 456,000 379,000 387,000 400,000 5,000 4,000 5,000 5,500 182,500 256,000 258,500 251,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 643,500 639,000 650,500 657,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 345,000 290,000 297,000 308,000 0 0 0 0 0 0 0 0 42,000 31,000 32,000 32,000 20,000 16,000 16,000 16,000 5,000 5,000 5,000 5,000 38,000 32,000 32,000 34,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000 2,000 3,000 2,000 2,000 2,000 0 0 0 0 3,000 3,000 4,000 4,000 2,000 1,000 1,000 0 0 0 0 1,500 0 0 0 0 0 0 0 0 0 0 0 0 104,000 175,000 175,000 170,000 41,000 44,000 44,000 46,000 10,000 11,000 15,000 15,000 1,500 2,000 0 0 2,500 1,500 4,000 4,000 6,000 5,500 2,500 2,500 0 0 0 0 1,500 1,000 2,000 2,000 0 0 0 1,000 1,500 1,500 1,500 1,500 500 500 500 500 14,000 14,000 14,000 9,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 643,500 639,000 650,500 657,000 FY 2020 Requested Final 517,000 517,000 5,500 5,500 344,500 344,500 56,500 56,500 23,000 23,000 0 0 0 0 946,500 946,500 FY 2020 Requested Final 635,000 635,000 0 0 0 0 84,000 84,000 36,000 36,000 10,000 10,000 71,000 71,000 2,000 2,000 3,000 3,000 6,000 6,000 (330,000) (330,000) 4,000 4,000 0 0 1,500 1,500 0 0 0 0 0 0 216,000 216,000 50,000 50,000 35,000 35,000 0 0 16,000 16,000 14,000 14,000 2,000 2,000 2,000 2,000 1,000 1,000 1,500 1,500 2,000 2,000 5,000 5,000 0 0 0 0 56,500 56,500 8,000 8,000 15,000 15,000 946,500 946,500 99 Change FY 2019 to FY2020 Dollar Percent 117,000 29% 0 0% 93,000 37% 56,500 56500% 23,000 23000% 0 0% 0 0% 289,500 44% Change FY 2019 to FY2020 Dollar Percent 327,000 106% 0 0% 0 0% 52,000 163% 20,000 125% 5,000 100% 37,000 109% 1,000 100% 1,000 50% 4,000 200% (330,000) -330000% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 46,000 27% 4,000 9% 20,000 133% 0 0% 12,000 300% 11,500 460% 2,000 2000% 0 0% 0 0% 0 0% 1,500 300% (4,000) -44% 0 0% 0 0% 56,500 56500% 8,000 8000% 15,000 15000% 289,500 44% Percent of General Fund Financial Services 3% Total Department Budget Financial Services 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 643,500 618,448 2017 639,000 603,302 2018 650,500 572,996 2019 657,000 361,043 Final 946,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Financial Services 6% 2% 55% Personnel Services Supplies Services 36% Special Projects Capital Outlay/Projects 1% 100 ECONOMIC DEVELOPMENT Council Adopted Final Budget 101 ECONOMIC DEVELOPMENT Net Change from Previous Budget: $11,000 8% The Economic Development Office works closely with businesses throughout all phases of the development process as a team to ensure the transition to starting, running, expanding or relocating a business in El Mirage is successful. Significant Changes:  There are no significant changes for this department. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th 2016 2017 2018 2019 1 1 1 1 Organizational Chart: City Manager (Administration) 102 Economic Development Manager 2020 1 THIS PAGE INTENTIONALLY LEFT BLANK 103 Fund Name: General Fund Fund Number : 10 Department Name: Economic Development Department Number: 470 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 106,000 500 35,500 0 0 0 0 TOTAL 142,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 230 OFFICE SUPPLIES 311 PROFESSIONAL SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS TOTALS FY 2020 Final 83,000 1,000 6,000 2,000 11,000 1,000 1,000 1,000 500 8,000 4,500 3,000 20,000 0 142,000 104 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 93,175 0 0 387 0 0 22,869 0 0 0 0 0 0 0 0 0 0 0 0 0 116,431 63,603 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 77,263 0 0 850 0 0 4,777 0 0 1,117 0 0 8,885 0 0 175 0 0 108 0 0 0 0 0 387 0 0 7,523 0 0 0 0 0 205 0 0 15,141 0 0 0 July - Dec 2019 37,086 359 2,297 537 4,376 66 0 0 0 0 0 0 18,881 0 0 0 July - Dec 2019 44,722 0 18,881 0 0 0 0 0 116,431 63,603 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 97,000 105,000 0 0 500 500 0 0 25,500 25,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 123,000 131,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 77,000 83,000 0 0 1,000 1,000 0 0 5,000 6,000 0 0 2,000 2,000 0 0 9,000 10,000 0 0 1,000 1,000 0 0 1,000 1,000 0 0 1,000 1,000 0 0 500 500 0 0 8,000 8,000 0 0 0 0 0 0 500 500 0 0 17,000 17,000 0 0 0 0 0 0 123,000 131,000 FY 2020 Requested Final 106,000 106,000 500 500 35,500 35,500 0 0 0 0 0 0 0 0 142,000 142,000 FY 2020 Requested Final 83,000 83,000 1,000 1,000 6,000 6,000 2,000 2,000 11,000 11,000 1,000 1,000 1,000 1,000 1,000 1,000 500 500 8,000 8,000 4,500 4,500 3,000 3,000 20,000 20,000 0 0 142,000 105 142,000 Change FY 2019 to FY2020 Dollar Percent 1,000 1% 0 0% 10,000 39% 0 0% 0 0% 0 0% 0 0% 11,000 8% Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 1,000 10% 0 0% 0 0% 0 0% 0 0% 0 0% 4,500 4500% 2,500 500% 3,000 18% 0 0% 11,000 8% Percent of General Fund Economic Development <1% Total Department Budget Economic Development 150,000 100,000 50,000 0 2016 0 0 Budget Actual 2017 0 0 2018 123,000 116,431 2019 131,000 63,603 Final 142,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Economic Development 25% Personnel Services <1% Supplies Services 75% 106 RECREATION Council Adopted Final Budget 107 RECREATION Net Change from Previous Budget: $15,000 10% Recreation provides opportunities for residents primarily through collaboration with neighboring agencies and organizations to promote healthy lifestyles, increase educational attainments, strengthen community image and establish a livable community. El Mirage works with partner organizations in the community to provide these opportunities for youth and adults at Gateway and Gentry Parks and the Northwest Valley Family YMCA. Significant Changes:  $15,000 for a possible incentive bonus payout per agreement with the YMCA. Capital Items:  No capital was requested this year for this department. Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS Authorized FY2016 0 For Year Ending June 30th FY2017 FY2018 0 0 108 FY2019 0 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 109 Fund Name: General Fund Fund Number : 10 Department Name: Recreation Department Number: 531 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency TOTAL FY 2020 Final 0 15,500 23,500 125,000 0 0 0 164,000 EXPENDITURE DETAIL Acct Acct Description 211 FUEL AND LUBRICANTS 239 SPORTS SUPPLIES 249 OPERATING MATERIAL & SUPPLIES 253 VEHICLE MAINTENANCE 269 EQUIPMENT MAINTENANCE/REPAIR 313 CONTRACTED SERVICES 341 SECURITY/ALARM SERVICE 361 PUBLISHING/ADVERTISEMENT 381 WIRELESS COMMUNICATIONS 382 BUILDING ELECTRICITY/GAS 383 TRASH SERVICE 384 EXTERMINATING SERVICE 410 SPECIAL EVENTS 610 FIELD EQUIPMENT PURCHASE 617 CAPITAL EQUIPMENT PURCHASE TOTALS FY 2020 Final 1,000 5,000 5,000 2,500 2,000 5,000 500 0 1,000 15,000 1,000 1,000 125,000 0 0 164,000 110 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 4,827 3,227 9,077 18,752 15,786 12,772 42,973 84,315 69,474 5,260 0 0 0 0 0 0 0 0 71,812 91,323 68,982 Actual For the Fiscal Year ending June 30, 2016 2017 2018 838 132 139 2,095 402 6,703 1,744 1,922 1,015 0 0 365 150 771 854 7,334 5,284 2,385 423 0 0 0 0 0 553 586 680 9,347 8,782 8,779 0 0 0 1,094 1,134 927 42,973 84,315 69,474 0 0 0 5,260 0 0 July - Dec 2019 552 0 1,213 61 2,000 822 0 0 193 4,036 0 469 59,636 0 0 71,812 103,327 July - Dec 2019 0 3,826 5,519 59,636 0 0 0 103,327 91,323 68,982 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 19,000 19,000 19,000 15,500 31,500 31,500 23,500 23,500 100,000 100,000 150,000 110,000 0 0 0 0 0 0 0 0 0 0 0 0 150,500 150,500 192,500 149,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 2,000 2,000 2,000 1,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 2,500 2,000 2,000 2,000 2,000 5,000 5,000 5,000 5,000 500 500 500 500 8,000 8,000 0 0 1,000 1,000 1,000 1,000 15,000 15,000 15,000 15,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 100,000 100,000 150,000 110,000 0 0 0 0 0 0 0 0 150,500 150,500 192,500 149,000 FY 2020 Requested Final 0 0 15,500 15,500 23,500 23,500 125,000 125,000 0 0 0 0 0 0 164,000 164,000 FY 2020 Requested Final 1,000 1,000 5,000 5,000 5,000 5,000 2,500 2,500 2,000 2,000 5,000 5,000 500 500 0 0 1,000 1,000 15,000 15,000 1,000 1,000 1,000 1,000 125,000 125,000 0 0 0 0 164,000 111 164,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 15,000 14% 0 0% 0 0% 0 0% 15,000 10% Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 15,000 14% 0 0% 0 0% 15,000 10% Percent of General Fund Recreation <1% Total Department Budget Recreation 200,000 150,000 100,000 50,000 0 2016 150,500 71,812 Budget Actual 2017 150,500 103,327 2018 192,500 91,323 2019 149,000 68,982 Final 164,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Recreation 10% 14% Supplies Services Special Projects 76% 112 PARKS Council Adopted Final Budget 113 PARKS Net Change from Previous Budget: ($116,000) -11% Parks is responsible for the maintenance and upkeep of over 50 acres of City Parks and their amenities. City Parks range in size from large, multi-event spaces (Gateway and Gentry Parks) to small, community centered pocket parks throughout the City. Amenities at City Parks include walking paths, picnic areas, ramadas, children’s play areas, large and small dog parks, a skate park, basketball courts, sports fields, and a community splash pad. Significant Changes:  ($7,000) – decrease in irrigation supplies  $10,000 – operating material – ADA access (wood chip refresh)  $5,000 – contracted services – holiday lighting in parks Capital Items:  $47,000 – vehicle purchase – vehicle replacement program  $10,000 – parks equipment replacement Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4.8 7.8 7.8 7.8 114 FY2020 7.8 Organizational Chart: If more than one position is authorized, the number of authorized positions is shown in () after the title. Public Works Director (Water Fund) Operations Superintendent (HURF) Operations Supervisor Parks and Streets Maintenance Worker 2 (2) Maintenance Worker 1 (4) 115 Part Time Park Ranger (0.8 FTE) Fund Name: General Fund Fund Number : 10 Department Name: Parks Department Number: 521 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 474,000 68,000 284,500 0 112,000 0 0 TOTAL 938,500 EXPENDITURE DETAIL FY 2020 Final 304,000 12,000 0 77,000 20,000 5,000 36,000 13,000 3,000 4,000 0 0 3,000 7,000 4,000 6,000 500 9,000 14,500 6,000 16,000 500 1,500 173,500 0 0 1,000 15,000 5,500 0 88,000 1,500 0 10,000 0 47,000 55,000 Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 198 WORKERS COMP REIMBURSEMENTS 199 LABOR DISTRIBUTION 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 222 CHEMICAL EXPENSE 230 OFFICE SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 243 IRRIGATION SUPPLIES 244 LANDSCAPING MAT'L & SUPPLIES 249 OPERATING MATERIAL & SUPPLIES 253 VEHICLE MAINTENANCE/REPAIR 269 EQUIPMENT MAINTENANCE/REPAIRS 313 CONTRACTED SERVICES 320 MEDICAL/DRUG EXAMS & TESTING 326 LICENSE AND PERMITS 328 EQUIPMENT RENT/LEASES 341 SECURITY/ALARM SERVICE 351 CONFERENCE, SEMINAR & TRAINING 370 DUES-MEMBERSHIPS-FEES 379 PARK LIGHTING/ELECTRICITY 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 617 CAPITAL EQUIPMENT PURCHASE 610 FIELD EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 654 PARK IMPROVEMENTS 938,500 TOTALS 116 Actual For the Fiscal Year ending June 30, 2016 2017 2018 319,398 455,895 486,106 79,202 70,606 73,165 211,143 164,214 189,543 0 0 0 107,382 111,933 16,961 0 0 0 0 0 0 717,125 765,774 342,035 Actual For the Fiscal Year ending June 30, 2016 2017 2018 214,469 307,556 323,872 13,186 15,113 12,690 0 957 2,009 43,182 62,915 73,720 13,283 18,849 19,596 3,107 4,408 4,583 22,830 34,108 36,102 7,811 10,635 12,527 1,530 1,354 1,007 0 0 0 0 0 0 0 0 0 1,204 3,099 2,614 6,103 9,426 12,608 4,374 4,471 2,425 1,412 1,996 2,960 17 187 327 9,036 7,364 11,328 27,850 17,504 16,142 4,589 3,373 6,354 23,619 15,363 9,795 0 186 0 1,000 7,638 8,611 108,681 88,199 108,841 0 109 0 250 0 290 737 1,002 779 13,476 3,001 2,741 2,272 3,135 3,146 200 410 590 84,919 67,686 71,642 568 937 1,290 0 0 0 0 0 0 14,927 0 0 0 0 0 92,455 111,933 16,961 July - Dec 2019 116,131 8,752 137 27,315 7,171 1,677 12,996 2,514 227 0 0 0 1,905 5,063 1,487 3,553 462 10,355 3,378 1,382 5,903 0 1,396 79,295 0 0 326 1,069 2,379 0 33,689 687 0 2,925 0 9,861 0 717,125 802,648 July - Dec 2019 176,919 34,885 117,445 0 12,786 0 0 802,648 765,774 342,035 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 386,500 515,000 499,000 527,000 56,000 56,000 60,000 60,000 210,000 210,000 206,000 277,500 0 0 0 0 157,000 135,000 115,000 190,000 0 0 0 0 0 0 0 0 809,500 916,000 880,000 1,054,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 285,000 342,000 336,000 346,000 6,500 7,000 12,000 15,000 0 0 0 0 36,000 77,000 63,000 74,000 14,000 22,000 22,000 23,000 4,000 6,000 6,000 6,000 23,000 37,000 37,000 40,000 10,000 16,000 14,000 15,000 2,000 3,000 3,000 3,000 6,000 5,000 6,000 5,000 0 0 0 0 0 0 0 0 3,000 3,000 3,000 3,000 8,500 8,500 7,000 7,000 1,500 1,500 2,000 2,000 8,000 8,000 3,000 3,000 0 0 500 500 8,000 8,000 9,000 9,000 17,500 17,500 21,500 21,500 5,000 5,000 6,000 6,000 4,500 4,500 6,000 6,000 0 0 500 500 0 0 1,500 1,500 103,500 110,500 110,500 168,500 0 0 0 0 0 0 0 0 2,500 2,500 1,000 1,000 14,500 5,000 1,500 15,000 0 2,500 3,500 3,500 0 0 0 0 88,000 88,000 88,000 88,000 1,500 1,500 1,500 1,500 0 0 0 0 0 0 0 125,000 0 0 0 0 0 0 0 10,000 157,000 135,000 115,000 55,000 809,500 916,000 880,000 1,054,500 FY 2020 Requested Final 474,000 474,000 68,000 68,000 284,500 284,500 0 0 112,000 112,000 0 0 0 0 938,500 938,500 FY 2020 Requested Final 304,000 304,000 12,000 12,000 0 0 77,000 77,000 20,000 20,000 5,000 5,000 36,000 36,000 13,000 13,000 3,000 3,000 4,000 4,000 0 0 0 0 3,000 3,000 7,000 7,000 4,000 4,000 6,000 6,000 500 500 9,000 9,000 14,500 14,500 6,000 6,000 16,000 16,000 500 500 1,500 1,500 173,500 173,500 0 0 0 0 1,000 1,000 15,000 15,000 5,500 5,500 0 0 88,000 88,000 1,500 1,500 0 0 10,000 10,000 0 0 47,000 47,000 55,000 55,000 938,500 938,500 117 Change FY 2019 to FY2020 Dollar Percent (53,000) -10% 8,000 13% 7,000 3% 0 0% (78,000) -41% 0 0% 0 0% (116,000) -11% Change FY 2019 to FY2020 Dollar Percent (42,000) -12% (3,000) -20% 0 0% 3,000 4% (3,000) -13% (1,000) -17% (4,000) -10% (2,000) -13% 0 0% (1,000) -20% 0 0% 0 0% 0 0% 0 0% 2,000 100% 3,000 100% 0 0% 0 0% (7,000) -33% 0 0% 10,000 167% 0 0% 0 0% 5,000 3% 0 0% 0 0% 0 0% 0 0% 2,000 57% 0 0% 0 0% 0 0% 0 0% (115,000) -92% 0 0% 37,000 370% 0 0% (116,000) -11% Percent of General Fund Parks 3% Total Department Budget Parks 1,200,000 1,050,000 900,000 750,000 600,000 450,000 300,000 150,000 0 Budget Actual 2016 809,500 717,125 2017 916,000 802,648 2018 880,000 765,774 2019 1,054,500 342,035 Final 938,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Parks 12% Personnel Services Supplies Services Capital Outlay/Projects 30% 51% 7% 118 FACILITIES MANAGEMENT Council Adopted Final Budget 119 FACILITIES MANAGEMENT Net Change from Previous Budget: $518,500 62% Facilities Management handles the day to day operations and maintenance of all City owned facilities. This includes regular maintenance on building related items such as heating and cooling systems, utilities, and facility amenities. The facilities division is also responsible for the administration of the custodial contract for over 100,000 square feet of City facilities. Significant Changes:  $28,000 – contracted services – FD roof repair/roof repair program  $5,000 – building maintenance/repairs – access control maintenance/increased service levels  $7,000 – FD related items (bay doors, control system, evap cooler) Capital Items:  $200,000 – building access control upgrade  $50,000 – library renovations (carpet, paint, fixtures, etc.) Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 3 3 3 3 120 FY2020 3 Organizational Chart: 121 Fund Name: General Fund Fund Number : 10 Department Name: Facilities Management Department Number: 522 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 262,000 87,500 449,500 0 560,000 0 0 TOTAL 1,359,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 231 JANITORIAL SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 254 COPIER USAGE/SUPPLYS/MAINTENANCE 266 POSTAGE EQUIP RENTAL FEES 313 CONTRACTED SERVICES 341 SECURITY/ALARM SERVICE 346 FIRE EXTINGUISHERS/INSPECTION 351 CONFERENCE,SEMINARS & TRAINING 361 PUBLISHING/ADVERTISEMENT COST 381 WIRELESS COMMUNICATIONS 382 BUILDING ELECTRICITY/GAS 392 LIBRARY FACILITIES EXPENSE 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 656 BUILDING RENOVATION/UPGRADES 661 BUILDING/DATA INFRAS. IMPROVEMENTS FY 2020 Final 175,000 8,000 0 32,000 12,000 3,000 23,000 6,000 1,000 2,000 3,500 3,000 1,000 2,000 12,000 1,000 5,500 0 3,000 55,000 1,500 0 202,500 15,000 7,000 2,500 0 2,500 210,000 10,000 0 0 0 560,000 TOTALS 1,359,000 122 Actual For the Fiscal Year ending June 30, 2016 2017 2018 238,027 243,398 225,603 75,861 55,299 67,157 323,856 376,607 399,862 0 0 0 39,973 8,233 0 0 0 0 0 0 0 677,717 692,622 344,592 Actual For the Fiscal Year ending June 30, 2016 2017 2018 160,668 164,483 159,297 6,181 3,687 4,279 0 1,515 233 35,603 34,645 25,657 9,751 9,907 9,661 2,281 2,317 2,260 18,969 19,494 18,754 4,175 6,958 5,016 399 392 447 0 0 0 430 1,241 1,991 2,475 1,522 773 391 430 908 365 1,297 537 10,672 9,708 7,505 0 357 0 3,537 5,845 8,534 976 0 0 1,067 3,128 2,513 54,876 30,591 42,723 1,060 1,182 1,673 12 0 0 110,347 146,690 171,222 10,316 12,264 12,355 1,838 1,629 1,879 0 150 0 192 0 0 2,582 2,402 1,968 182,373 205,525 201,184 16,401 7,754 11,254 5,200 0 0 23,873 0 0 0 0 0 10,900 8,233 0 July - Dec 2019 78,414 3,384 0 7,627 4,867 1,138 9,652 1,813 0 0 2,220 440 237 95 3,163 0 1,535 0 1,506 14,650 554 0 79,310 8,816 669 0 0 675 118,264 3,064 0 0 2,500 0 677,717 683,537 July - Dec 2019 106,895 24,400 210,797 0 2,500 0 0 683,537 692,622 344,592 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 307,000 255,000 262,000 269,000 80,500 90,000 91,500 82,500 306,000 334,500 383,500 419,000 0 0 0 0 57,500 14,500 0 70,000 0 0 0 0 0 0 0 0 751,000 694,000 737,000 840,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 206,500 167,000 172,000 183,000 7,500 8,000 8,000 8,000 0 0 0 0 46,000 36,000 38,000 31,000 12,000 11,000 12,000 12,000 3,000 3,000 3,000 3,000 22,000 20,000 21,000 23,000 7,000 7,000 6,000 6,000 1,000 1,000 1,000 1,000 2,000 2,000 1,000 2,000 3,500 3,500 3,500 3,500 4,000 4,000 4,000 3,000 1,000 1,000 1,000 1,000 5,000 5,000 3,000 2,000 10,000 12,500 14,000 12,000 1,000 1,000 1,000 1,000 5,500 5,500 5,500 5,500 0 0 0 0 1,000 1,000 3,000 3,000 48,000 55,000 55,000 50,000 1,500 1,500 1,500 1,500 0 0 0 0 119,500 143,500 167,500 174,500 5,500 10,000 11,500 15,000 2,000 2,000 2,000 7,000 0 0 0 0 0 0 0 0 4,000 4,000 2,500 2,500 165,000 165,000 190,000 210,000 10,000 10,000 10,000 10,000 5,500 0 0 0 26,000 0 0 0 0 0 0 0 26,000 14,500 0 70,000 751,000 694,000 737,000 840,500 FY 2020 Requested Final 262,000 262,000 87,500 87,500 449,500 449,500 0 0 560,000 560,000 0 0 0 0 1,359,000 1,359,000 FY 2020 Requested Final 175,000 175,000 8,000 8,000 0 0 32,000 32,000 12,000 12,000 3,000 3,000 23,000 23,000 6,000 6,000 1,000 1,000 2,000 2,000 3,500 3,500 3,000 3,000 1,000 1,000 2,000 2,000 12,000 12,000 1,000 1,000 5,500 5,500 0 0 3,000 3,000 55,000 55,000 1,500 1,500 0 0 202,500 202,500 15,000 15,000 7,000 7,000 2,500 2,500 0 0 2,500 2,500 210,000 210,000 10,000 10,000 0 0 0 0 0 0 560,000 560,000 1,359,000 1,359,000 123 Change FY 2019 to FY2020 Dollar Percent (7,000) -3% 5,000 6% 30,500 7% 0 0% 490,000 700% 0 0% 0 0% 518,500 62% Change FY 2019 to FY2020 Dollar Percent (8,000) -4% 0 0% 0 0% 1,000 3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 5,000 10% 0 0% 0 0% 28,000 16% 0 0% 0 0% 2,500 2500% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 490,000 700% 518,500 62% Percent of General Fund Facilities Management 4% Total Department Budget Facilities Management 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 751,000 677,717 2017 694,000 683,537 2018 737,000 692,622 2019 840,500 344,592 Final 1,359,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Facilities Management 41% Personnel Services 33% Supplies Services Capital Outlay/Projects 7% 19% 124 FLEET MANAGEMENT Council Adopted Final Budget 125 FLEET MANAGEMENT Net Change from Previous Budget: $13,000 7% Fleet manages the City’s vehicle and equipment inventory. Fleet’s responsibilities include regular maintenance, asset tracking, and fuel use reporting for all City departments. Fleet administers the City’s vehicle maintenance contract with local vendors. Significant Changes:  $10,000 – equipment maintenance/repairs – increasing annual costs due to aging equipment Capital Items:  No Capital was requested this year. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 1 1 1 1 126 FY2020 1 Organizational Chart: 127 Fund Name: General Fund Fund Number : 10 Department Name: Fleet Management Department Number: 620 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 94,000 98,000 2,000 0 0 0 0 TOTAL 194,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 112 HOLIDAY PAY 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 238 VEHICLE PARTS 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 253 VEHICLE MAINTENANCE/REPAIR 269 EQUIPMENT MAINTENANCE/REPAIR 351 CONFERENCE,SEMINARS & TRAINING 381 WIRELESS COMMUNICATIONS 650 VEHICLE PURCHASE TOTALS FY 2020 Final 63,000 0 13,000 4,000 1,000 8,000 3,000 1,000 1,000 2,500 2,500 500 0 1,000 11,500 0 3,000 50,000 27,000 1,000 1,000 0 194,000 128 Actual For the Fiscal Year ending June 30, 2016 2017 2018 82,374 83,289 84,320 73,959 83,927 74,408 708 662 711 0 0 0 0 0 28,964 0 0 0 0 0 0 157,041 188,403 93,571 Actual For the Fiscal Year ending June 30, 2016 2017 2018 55,614 56,045 56,408 2,230 2,230 2,254 12,012 11,993 12,525 3,368 3,395 3,390 788 794 793 6,635 6,691 6,746 1,595 2,015 2,097 133 127 108 0 0 0 2,709 2,774 1,656 1,667 1,613 1,766 1,157 979 427 287 1,077 381 49 358 0 6,140 10,969 9,418 0 275 0 3,301 1,939 2,353 49,333 50,133 47,815 9,315 13,811 10,593 0 0 0 708 662 711 0 0 28,964 July - Dec 2019 26,698 1,161 5,228 1,613 377 3,287 576 0 0 1,912 850 327 0 0 7,142 0 1,309 33,796 9,103 0 193 0 157,041 167,878 July - Dec 2019 38,941 54,438 193 0 0 0 0 167,878 188,403 93,571 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 87,000 88,000 89,000 92,000 84,500 84,500 78,000 88,000 1,000 1,000 1,000 1,000 0 0 0 0 0 0 29,000 0 0 0 0 0 0 0 0 0 172,500 173,500 197,000 181,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 58,000 58,000 59,000 61,000 0 0 0 0 12,000 13,000 13,000 13,000 4,000 4,000 4,000 4,000 1,000 1,000 1,000 1,000 7,000 7,000 7,000 8,000 3,000 3,000 3,000 3,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 500 500 500 500 0 0 0 0 1,000 1,000 1,000 1,000 6,500 6,500 6,500 11,500 0 0 0 0 3,000 3,000 3,000 3,000 56,500 56,500 50,000 50,000 12,000 12,000 12,000 17,000 0 0 0 0 1,000 1,000 1,000 1,000 0 0 29,000 0 172,500 173,500 197,000 181,000 FY 2020 Requested Final 94,000 94,000 98,000 98,000 2,000 2,000 0 0 0 0 0 0 0 0 194,000 194,000 FY 2020 Requested Final 63,000 63,000 0 0 13,000 13,000 4,000 4,000 1,000 1,000 8,000 8,000 3,000 3,000 1,000 1,000 1,000 1,000 2,500 2,500 2,500 2,500 500 500 0 0 1,000 1,000 11,500 11,500 0 0 3,000 3,000 50,000 50,000 27,000 27,000 1,000 1,000 1,000 1,000 0 0 194,000 129 194,000 Change FY 2019 to FY2020 Dollar Percent 2,000 2% 10,000 11% 1,000 100% 0 0% 0 0% 0 0% 0 0% 13,000 7% Change FY 2019 to FY2020 Dollar Percent 2,000 3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 10,000 59% 1,000 1000% 0 0% 0 0% 13,000 7% Percent of General Fund Fleet Management 1% Total Department Budget Fleet Management 200,000 175,000 150,000 125,000 100,000 75,000 50,000 25,000 0 Budget Actual 2016 172,500 157,041 2017 173,500 167,878 2018 197,000 188,403 2019 181,000 93,571 Final 194,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Fleet Management 1% 48% Personnel Services Supplies Services 51% 130 COMMUNITY DEVELOPMENT Council Adopted Final Budget 131 COMMUNITY DEVELOPMENT Net Change from Previous Budget: $77,500 17% The El Mirage Community Development Department ensures responsible planning and development within the City via the Planning & Zoning, Geographic Information System (GIS), Engineering and Building Safety functions. The Department as a whole aims to provide quality customer service for all City of El Mirage customers while enforcing compliance with applicable City codes and the General Plan. PLANNING AND ZONING's primary function is to ensure that both existing and proposed developments adhere to current government regulations. Planning and Zoning also specializes in long range planning which is achieved by updating the City's General Plan periodically with input from staff, government agencies, neighboring communities and residents. The General Plan acts as a blueprint for future development and its impact on future growth and quality of life. GEOGRAPHIC INFORMATION SYSTEM (GIS) is responsible for maintaining and updating the City's GIS database. GIS is a geographic information system that integrates hardware, software, and data for capturing, managing, analyzing, and displaying all forms of geographically referenced information. GIS provides support for internal and public inquiries. Significant Changes:  $70,000 PERSONNEL SERVICES – Both Office Assistant – Receptionist (FT & PT) positions were moved from Administration to Community Development.  $19,000 PROFESSIONAL SERVICES – Increased for Code Assessment & Land Use Definitions. Special Projects  ($10,000) – Decreased account for General Plan Update. 132 Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4 4 3 3 Organizational Chart: 133 FY2020 3.3 Fund Name: General Fund Fund Number : 10 Department Name: Community Development Department Number: 540 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 324,000 14,000 42,000 85,000 80,000 0 0 TOTAL 545,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 254 COPIER USAGE/SUPPLIES/MAINT 311 PROFESSIONAL SERVICES 313 CONTRACTED SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 355 ADULT EDUCATION 360 PRINTING COSTS 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 371 SUBSCRIPTIONS 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 448 JOZ ECON. DEV. GRANT EXPENSE 478 COMMUNITY GARDEN 617 CAPITAL EQUIPMENT PURCHASE 658 SITE IMPROVEMENTS TOTALS FY 2020 Final 238,000 0 32,000 14,000 4,000 28,000 4,000 2,000 2,000 500 1,000 4,000 2,000 500 6,000 35,500 0 500 1,000 0 500 1,500 500 1,000 0 1,500 85,000 0 0 0 80,000 545,000 134 Actual For the Fiscal Year ending June 30, 2016 2017 2018 388,287 390,692 306,609 6,004 11,694 12,372 50,628 69,117 53,117 6,748 0 80 0 27,634 0 0 0 0 0 0 0 451,668 372,178 124,426 Actual For the Fiscal Year ending June 30, 2016 2017 2018 299,476 301,937 231,058 0 0 93 30,978 30,502 30,824 18,024 18,074 13,762 4,215 4,227 3,218 34,350 34,666 26,545 712 776 784 532 510 323 0 0 0 1,574 1,212 975 165 453 823 0 0 808 0 2,101 1,812 4,265 3,340 2,405 0 4,588 5,549 8,422 14,502 13,290 22,654 26,166 26,428 0 0 0 790 1,205 120 1,140 4,102 7,058 115 348 381 661 929 3,664 419 365 155 15,441 20,116 614 50 0 0 936 1,384 1,408 0 0 0 6,748 0 0 0 0 80 0 27,634 0 0 0 0 July - Dec 2019 85,374 0 10,326 5,047 1,180 10,074 152 0 0 112 201 0 1,656 109 2,584 4,950 0 308 395 0 43 615 142 618 0 540 0 0 0 0 0 451,668 499,137 July - Dec 2019 112,153 4,661 7,611 0 0 0 0 499,137 372,178 124,426 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 393,000 399,000 317,000 254,000 12,000 18,000 16,500 11,500 100,000 90,500 63,500 27,000 8,000 0 0 95,000 0 33,000 0 80,000 0 0 0 0 0 0 0 0 513,000 540,500 397,000 467,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 298,000 301,000 233,000 185,480 1,000 0 0 0 26,000 31,000 32,000 13,520 19,000 19,000 15,000 15,000 5,000 5,000 4,000 4,000 35,000 35,000 27,000 29,000 4,000 4,000 3,000 4,000 2,000 2,000 1,000 1,000 3,000 2,000 2,000 2,000 3,000 3,000 1,500 500 2,000 2,000 2,000 1,000 0 0 1,000 1,500 2,000 2,000 2,000 2,000 5,000 5,000 4,000 500 0 6,000 6,000 6,000 13,000 15,500 16,500 16,500 45,500 34,000 34,000 2,500 0 0 0 500 1,500 2,000 1,000 1,000 5,000 4,000 4,000 0 4,000 4,000 2,000 1,000 4,000 4,000 2,000 2,000 2,500 2,500 1,500 1,000 22,500 22,500 1,000 1,000 0 0 0 0 2,000 2,000 1,500 1,500 0 0 0 95,000 8,000 0 0 0 0 0 0 0 0 33,000 0 0 0 0 0 80,000 513,000 540,500 397,000 467,500 FY 2020 Requested Final 324,000 324,000 14,000 14,000 42,000 42,000 85,000 85,000 80,000 80,000 0 0 0 0 545,000 545,000 FY 2020 Requested Final 238,000 238,000 0 0 32,000 32,000 14,000 14,000 4,000 4,000 28,000 28,000 4,000 4,000 2,000 2,000 2,000 2,000 500 500 1,000 1,000 4,000 4,000 2,000 2,000 500 500 6,000 6,000 35,500 35,500 0 0 500 500 1,000 1,000 0 0 500 500 1,500 1,500 500 500 1,000 1,000 0 0 1,500 1,500 85,000 85,000 0 0 0 0 0 0 80,000 80,000 545,000 135 545,000 Change FY 2019 to FY2020 Dollar Percent 70,000 28% 2,500 22% 15,000 56% (10,000) -11% 0 0% 0 0% 0 0% 77,500 17% Change FY 2019 to FY2020 Dollar Percent 52,520 28% 0 0% 18,480 137% (1,000) -7% 0 0% (1,000) -3% 0 0% 1,000 100% 0 0% 0 0% 0 0% 2,500 167% 0 0% 0 0% 0 0% 19,000 115% (2,500) -100% 0 0% 0 0% 0 0% (500) -50% (500) -25% (500) -50% 0 0% 0 0% 0 0% (10,000) -11% 0 0% 0 0% 0 0% 0 0% 77,500 17% Percent of General Fund Community Development 2% Total Department Budget Community Development 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2016 513,000 451,668 2017 540,500 499,137 2018 397,000 372,178 2019 467,500 124,426 Final 545,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Community Development 15% 16% Personnel Services 8% Supplies Services 2% Special Projects Capital Outlay/Projects 59% 136 ENGINEERING Council Adopted Final Budget 137 ENGINEERING Net Change from Previous Budget: $51,500 13% ENGINEERING is responsible for providing inhouse professional, responsive and municipal engineering services to the citizens of El Mirage, as well as other departments within the City. Staff efforts are focused on providing a high level of expertise in the development of citywide improvements while protecting the health, safety and welfare of the public. Engineering also manages capital improvement projects with the goal of delivering a quality product that is on schedule and within fiscal requirements. Engineering interacts with the public, designers, consultants, developers and contractors to address activities such as infrastructure planning, project design, construction management, traffic signal control, public and private development, plan review and grant coordination. Significant Changes:  $13,000 PERSONNEL SERVICES Capital Items:  $35,000 VEHICLE PURCHASE – Replace aged vehicle that has exceeded its life expectancy. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4 4 4 4 138 FY2020 4 Organizational Chart: 139 Fund Name: General Fund Fund Number : 10 Department Name: Engineering Department Number: 542 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 359,000 18,000 49,000 0 35,000 0 0 TOTAL 461,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMP TIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 COMPENSATION INSURANCE 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 253 VEHICLE MAINTENANCE 254 COPIER USAGE/SUPPLYS/MAINTENANCE 311 PROFESSIONAL SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE, SEMINARS & TRAINING 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 650 VEHICLE PURCHASE TOTALS FY 2020 Final 258,000 0 0 39,000 16,000 4,000 32,000 5,000 2,000 3,000 500 1,500 1,000 1,000 1,000 4,500 2,500 1,000 2,000 3,000 42,500 1,000 1,500 500 1,000 2,500 35,000 461,000 140 Actual For the Fiscal Year ending June 30, 2016 2017 2018 309,254 350,606 300,109 13,772 16,278 15,059 36,755 24,745 37,382 0 0 0 0 0 0 0 0 0 0 0 0 359,780 352,551 172,394 Actual For the Fiscal Year ending June 30, 2016 2017 2018 235,434 243,734 218,305 4,116 9,233 7,372 715 601 318 20,979 29,366 34,911 14,551 15,234 13,405 3,403 3,563 3,135 27,558 45,438 18,319 1,966 2,929 3,836 532 507 508 0 0 0 500 211 377 2,766 3,246 3,472 992 358 397 784 747 972 16 4,298 312 0 2,485 3,381 1,553 2,182 2,314 1,391 1,090 913 0 0 176 5,769 1,660 2,745 31,735 20,610 33,950 16 504 350 2,167 1,250 700 101 118 226 450 93 0 2,285 2,170 2,156 0 0 0 July - Dec 2019 115,695 1,535 368 15,542 6,998 1,637 13,877 1,218 0 0 18 485 17 71 207 0 1,807 88 510 860 10,293 0 0 61 400 705 0 359,780 391,629 July - Dec 2019 156,871 4,065 11,459 0 0 0 0 391,629 352,551 172,394 Budget For the Fiscal Year ending June 30, 2016 2017 2018 332,000 334,000 352,000 19,000 18,500 18,500 48,000 47,000 45,000 0 0 0 0 0 0 0 0 0 0 0 0 399,000 399,500 415,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 246,000 251,000 254,000 0 0 0 0 0 0 30,000 24,000 38,000 16,000 16,000 16,000 4,000 4,000 4,000 28,000 29,000 30,000 5,000 6,000 5,000 2,000 2,000 2,000 1,000 2,000 3,000 500 500 500 5,000 5,000 4,500 1,000 1,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000 0 2,500 3,500 2,000 2,000 2,000 1,500 1,500 1,000 0 0 0 6,000 3,000 3,000 42,500 40,000 40,000 0 1,000 1,000 2,500 2,500 1,000 500 500 500 500 1,000 500 2,000 2,000 2,000 0 0 0 399,000 399,500 415,500 2019 346,000 14,500 49,000 0 0 0 0 409,500 2019 248,000 0 0 38,000 16,000 4,000 30,000 5,000 2,000 3,000 500 1,500 1,000 1,000 1,000 1,000 2,500 1,000 2,000 3,000 41,500 1,000 2,000 500 1,500 2,500 0 409,500 FY 2020 Requested Final 359,000 359,000 18,000 18,000 49,000 49,000 0 0 35,000 35,000 0 0 0 0 461,000 461,000 FY 2020 Requested Final 258,000 258,000 0 0 0 0 39,000 39,000 16,000 16,000 4,000 4,000 32,000 32,000 5,000 5,000 2,000 2,000 3,000 3,000 500 500 1,500 1,500 1,000 1,000 1,000 1,000 1,000 1,000 4,500 4,500 2,500 2,500 1,000 1,000 2,000 2,000 3,000 3,000 42,500 42,500 1,000 1,000 1,500 1,500 500 500 1,000 1,000 2,500 2,500 35,000 35,000 461,000 141 461,000 Change FY 2019 to FY2020 Dollar Percent 13,000 4% 3,500 24% 0 0% 0 0% 35,000 35000% 0 0% 0 0% 51,500 13% Change FY 2019 to FY2020 Dollar Percent 10,000 4% 0 0% 0 0% 1,000 3% 0 0% 0 0% 2,000 7% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 3,500 350% 0 0% 0 0% 0 0% 0 0% 1,000 2% 0 0% (500) -25% 0 0% (500) -33% 0 0% 35,000 35000% 51,500 13% Percent of General Fund Engineering 1% Current year actual data = 6 months (July through December) Total Department Budget Engineering 500,000 400,000 300,000 200,000 100,000 0 2016 399,000 359,780 Budget Actual 2017 399,500 391,629 2018 415,500 352,551 2019 409,500 172,394 Final 461,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Engineering 11% 7% Personnel Services Supplies 4% Services Capital Outlay/Projects 78% 142 POLICE Council Adopted Final Budget 143 POLICE Net Change from Previous Budget: $790,000 9% The El Mirage Police Department strives to provide first class police service and a safe, secure community to the residents of El Mirage. As the community has grown, our values haven’t changed. We believe in Integrity, Respect, Professionalism and Service. Community Policing is the cornerstone of police work which fosters positive relationships with our citizens. Our professional staff is here to serve and to make the City of El Mirage one of the safest in the valley. By partnering together we can contribute to the quality of life to make the City of El Mirage a great place to live, work and play. Significant Changes:         $6,000 EQUIPMENT/FURNITURE – Decrease based on history of expenses. $6,000 K-9 – Increase due to health expenses for Canine Koki. $7,000 UNIFORMS – Per MOU, increased with the additional Officers hired FY18/19. $22,000 DATA INFRASTRUCTURE SERVICE – Decrease. In the past, this line included both Police and Fire for Regional Wireless (RWC). Although billed together, each pay out of their own respective budget. $60,000 SOFTWARE MAINTENANCE – Increase for Axon O & M. In previous years, funding came from the Officer Safety Fund, which can no longer support this expense. $9,000 ANIMAL CONTROL – Increased per Contract with the City of Surprise. $6,000 TRAVEL & PER DIEM – Decrease this line, and increase CONFERENCES & TRAINING to allow for more in-state training. No impact to Budget. $97,000 DISPATCH– Increased per Contract with the City of Tolleson. ($82,000 for an additional Dispatcher and $14,051 increase cost to Dispatch.) Special Projects:      $25,000 TraCS printers, brackets, cable and installation for 25 vehicles $35,000 Gas Masks and associated filters for each Officer $14,000 Police Assistant peripheral costs (radio, uniforms, equipment, etc) $3,000 Paint Explorer $2,500 Employee Awards Banquet 144  $5,000 Volunteer Program – Recruiting and background investigations. Currently have volunteers in Victim Assistance Unit and Investigations.  $14,000 Explorer Program – Young adults work with EMPD staff to explore careers in law enforcement. Capital Items:  $30,000 Locker Room: Additional lockers to accommodate the increase in personnel hired FY18/19  $12,000 Fitness Equipment: Treadmill & Elliptical to replace 2 pieces of broken equipment  $7,000 Additional Property & Evidence freezer storage: Existing freezer to reach capacity this FY  $180,000 Vehicle Purchase: Modification to 8-year Vehicle Replacement Program to increase to $180,000 from $176,000 for FY19/20. Requesting to purchase 2 Silverado 4 WD Crew Cabs (for access to the river bottom/washes as needed) and 2 unmarked vehicles  $35,000 Equip/Software Upgrade: Spillman Command Staff Productivity Dashboard. Providing real-time picture of crime & incident data Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 57.2 55.0 55.5 64.5 145 FY2020 69 Organizational Chart: If more than one position is authorized, the number of authorized positions is shown in () after the title. 146 THIS PAGE INTENTIONALLY LEFT BLANK 147 Fund Name: General Fund Fund Number : 10 Department Name: Police Department Number: 551 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 7,731,500 477,000 897,000 111,500 728,000 0 0 TOTAL 9,945,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 112 HOLIDAY PAY 115 UNIFORM PAY 117 COMP TIME 120 HEALTH-DENTAL-LIFE INSURANCE 121 CANCER INSURANCE 123 CALL BACK PAY 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 133 APSRS CONTRIBUTION 134 DEFERRED COMPENSATION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 198 WORKERS COMP REIMBURSEMENT 199 LABOR DISTRIBUTION FY 2020 Final 4,720,000 300,000 161,000 0 0 727,000 4,000 0 316,000 76,000 129,000 1,445,000 43,000 230,000 19,000 35,000 0 (473,500) 148 Actual For the Fiscal Year ending June 30, 2016 2017 2018 5,602,643 5,847,393 5,550,737 303,637 291,467 332,043 702,039 715,536 669,934 4,996 1,253 144,385 522,306 195,834 177,893 0 0 0 0 0 0 7,135,621 7,051,483 July - Dec 2019 3,056,834 216,797 484,602 1,971 65,464 0 0 6,874,991 3,825,669 Actual For the Fiscal Year ending June 30, 2016 2017 2018 3,648,704 3,918,985 3,458,404 330,465 233,245 345,489 130,875 134,889 131,460 1,329 1,379 0 38,091 22,380 25,525 476,519 467,001 494,614 1,850 1,950 1,950 0 0 0 251,334 239,092 238,789 58,860 55,990 55,846 117,267 102,539 81,511 829,163 817,609 927,240 35,606 35,308 34,020 149,324 179,683 185,829 8,550 7,273 7,088 0 0 0 (6,050) (4,405) 0 (469,244) (365,524) (437,029) July - Dec 2019 1,912,129 207,369 77,115 173 35,428 223,017 2,100 0 132,177 31,016 39,942 515,241 17,325 58,539 1,209 0 0 (195,945) Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 5,793,500 6,130,000 5,934,500 7,030,000 370,000 411,000 435,000 445,000 737,000 927,000 675,000 791,500 4,000 7,000 16,500 171,500 530,000 243,000 338,000 717,000 0 0 0 0 0 0 0 0 7,434,500 7,718,000 7,399,000 9,155,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 3,874,000 4,069,000 3,740,000 4,390,000 243,500 204,000 300,000 467,000 131,000 127,000 127,000 154,000 0 0 0 0 0 0 0 0 489,000 491,000 486,000 687,000 3,000 3,000 3,000 4,000 0 0 0 4,000 262,000 250,000 263,000 298,000 62,000 59,000 62,000 71,000 128,000 121,000 130,000 110,000 796,000 832,000 1,056,000 1,211,000 37,000 37,000 36,000 42,000 198,000 192,000 183,000 219,000 16,000 15,000 15,000 18,000 29,000 27,000 27,000 35,000 0 0 0 0 (475,000) (297,000) (493,500) (680,000) FY 2020 Requested Final 7,731,500 7,731,500 477,000 477,000 897,000 897,000 98,500 111,500 728,000 728,000 0 0 0 0 9,932,000 9,945,000 FY 2020 Requested Final 4,720,000 4,720,000 300,000 300,000 161,000 161,000 0 0 0 0 727,000 727,000 4,000 4,000 0 0 316,000 316,000 76,000 76,000 129,000 129,000 1,445,000 1,445,000 43,000 43,000 230,000 230,000 19,000 19,000 35,000 35,000 0 0 (473,500) (473,500) 149 Change FY 2019 to FY2020 Dollar Percent 701,500 10% 32,000 7% 105,500 13% (60,000) -35% 11,000 2% 0 0% 0 0% 790,000 9% Change FY 2019 to FY2020 Dollar Percent 330,000 8% (167,000) -36% 7,000 5% 0 0% 0 0% 40,000 6% 0 0% (4,000) -100% 18,000 6% 5,000 7% 19,000 17% 234,000 19% 1,000 2% 11,000 5% 1,000 6% 0 0% 0 0% 206,500 -30% EXPENDITURE DETAIL (CONT'D) 211 FUEL AND LUBRICANTS 212 MEDICAL EQUIPMENT/SUPPLIES 215 AMUNITION/GUNS & SUPPLIES 216 K9 EXPENSES & SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 240 PUBLIC EDUCATION 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 251 COMPUTER/PRINTER MAINTENANCE 252 COMM EQUIP MAINTENANCE/REPAIR 253 VEHICLE MAINTENANCE/REPAIR 254 COPIER USAGE/SUPPLYS/MAINTENANCE 263 DATA INFRASTRUCTURE SERVICE 265 SOFTWARE MAINT CONTRACT 313 CONTRACTED SERVICES 320 MEDICAL/DRUG EXAMS & TESTING 322 ANIMAL CONTROL 328 EQUIPMENT RENT/LEASE 349 OTHER OUTSIDE SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINARS & TRAINING 353 TUITION REIMBURSEMENT 357 DISPATCH SERVICES 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIP-FEES 371 SUBSCRIPTIONS 377 MISCELLANEOUS EXPENSE 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 410 SPECIAL EVENTS 444 VOLUNTEER PROGRAM 445 EXPLORER PROGRAM 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 658 SITE IMPROVEMENTS 659 EQUIPMENT/SOFTWARE UPGRADE TOTALS FY 2020 Final 68,500 2,500 15,000 10,000 6,000 4,000 53,000 25,000 5,000 2,000 15,000 12,500 0 2,000 71,000 2,500 60,000 123,000 10,000 0 86,000 12,000 11,000 12,000 12,500 5,000 663,000 5,000 500 5,500 5,000 0 49,500 20,000 90,000 2,500 5,000 14,000 49,000 644,000 0 35,000 9,945,000 150 Actual For the Fiscal Year ending June 30, 2016 2017 2018 53,776 53,710 63,988 365 3,300 1,209 7,907 14,404 11,507 2,243 1,287 3,993 6,956 6,342 5,736 2,662 3,135 224 49,539 50,640 46,140 14,601 20,318 11,268 1,722 1,012 1,097 57 275 848 13,492 6,078 11,979 3,618 18,167 6,067 0 0 0 205 2,036 324 54,314 54,641 64,672 1,672 2,690 2,224 76,021 43,113 40,840 14,486 10,319 59,928 6,719 1,559 40,553 3,160 4,775 75 65,000 65,000 71,436 10,242 8,353 9,231 30,657 31,575 6,860 1,470 5,739 16,893 1,084 5,089 3,094 6,678 202 369 547,000 562,956 441,608 5,105 1,687 3,724 215 1,216 0 4,588 3,867 5,409 3,703 4,494 1,800 0 1,079 875 0 0 49,186 16,419 17,945 18,820 0 0 134,034 0 0 0 4,996 1,253 735 0 0 9,616 374,833 8,312 0 147,473 181,692 165,630 0 0 0 0 5,830 12,263 7,135,621 7,051,483 6,874,991 July - Dec 2019 29,717 0 4,285 4,634 2,195 766 24,891 32,385 2,368 0 5,004 2,770 0 0 30,017 667 28,112 48,985 3,532 0 35,718 2,978 2,057 9,084 1,508 793 414,560 2,208 0 1,958 2,325 0 (1,867) 9,749 0 0 125 1,846 47,898 13,291 4,275 0 3,825,669 Budget For the Fiscal Year ending June 30, 2016 2017 2018 68,500 68,500 68,500 2,000 2,500 2,500 15,000 15,000 15,000 3,000 3,000 3,000 4,000 6,000 6,000 4,000 4,000 4,000 46,000 46,000 46,000 17,000 55,000 45,000 2,500 2,500 2,500 2,000 2,000 2,000 15,000 15,000 15,000 15,000 15,000 12,500 0 0 0 7,000 7,000 4,500 53,000 53,000 61,000 1,000 2,500 2,500 94,000 97,000 82,000 21,000 17,000 63,000 15,000 15,000 10,000 0 0 0 66,500 66,500 72,000 16,000 16,000 16,000 33,000 33,000 11,000 2,000 5,500 13,000 2,500 7,500 3,000 20,000 15,000 10,000 548,000 733,000 455,000 5,000 5,000 5,000 500 500 500 5,500 5,500 5,500 3,000 4,500 4,500 0 0 0 0 49,500 0 20,000 20,000 20,000 0 0 0 0 0 0 4,000 7,000 2,500 0 0 14,000 380,000 36,000 150,000 150,000 200,000 168,000 0 0 0 0 7,000 20,000 2019 68,500 2,500 15,000 4,000 6,000 4,000 46,000 44,000 5,000 2,000 15,000 12,500 0 2,000 71,000 2,500 82,000 63,000 10,000 0 77,000 12,000 11,000 18,000 6,500 5,000 566,500 5,000 500 5,500 5,000 0 49,500 20,000 152,500 0 5,000 14,000 193,000 464,000 60,000 0 7,434,500 9,155,000 7,718,000 7,399,000 FY 2020 Requested Final 68,500 68,500 2,500 2,500 15,000 15,000 10,000 10,000 6,000 6,000 4,000 4,000 53,000 53,000 25,000 25,000 5,000 5,000 2,000 2,000 15,000 15,000 12,500 12,500 0 0 2,000 2,000 71,000 71,000 2,500 2,500 60,000 60,000 123,000 123,000 10,000 10,000 0 0 86,000 86,000 12,000 12,000 11,000 11,000 12,000 12,000 12,500 12,500 5,000 5,000 663,000 663,000 5,000 5,000 500 500 5,500 5,500 5,000 5,000 0 0 49,500 49,500 20,000 20,000 77,000 90,000 2,500 2,500 5,000 5,000 14,000 14,000 49,000 49,000 644,000 644,000 0 0 35,000 35,000 9,932,000 151 9,945,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 6,000 150% 0 0% 0 0% 7,000 15% (19,000) -43% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (22,000) -27% 60,000 95% 0 0% 0 0% 9,000 12% 0 0% 0 0% (6,000) -33% 6,000 92% 0 0% 96,500 17% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (62,500) -41% 2,500 2500% 0 0% 0 0% (144,000) -75% 180,000 39% (60,000) -100% 35,000 35000% 790,000 9% Percent of General Fund Police 28% Total Department Budget Police 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 7,434,500 7,135,621 2017 7,718,000 7,051,483 2018 7,399,000 6,874,991 2019 9,155,000 3,825,669 Final 9,945,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Police 9% 1% 7% Personnel Services 5% Supplies Services Special Projects 78% 152 Capital Outlay/Projects CODE COMPLIANCE Council Adopted Final Budget 153 CODE COMPLIANCE Net Change from Previous Budget: ($181,000) -41% Code Enforcement’s responsibility is to enforce established Zoning & City Codes for the purpose of cleaning and enhancing the appearance of our community which will maintain or raise property values, reduce crime, and instill pride in our community. Significant Changes:  One position has been transferred to Police. Special Projects:  $25,000 Neighborhood Revitalization. This includes the clean-up of vacant properties, graffiti clean-up and emergency board-ups. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 4 4 4 4 Organizational Chart: 154 FY2020 3 Police Chief Assistant Chief Investigations Sergeant Code Enforcement Officer Code Enforcement Officer 155 Code Enforcement Officer Fund Name: General Fund Fund Number : 10 Department Name: Code Compliance Department Number: 552 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 212,000 13,500 6,000 25,000 0 0 0 TOTAL 256,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMP TIME 120 HEALTH-DENTAL-LIFE INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 251 COMPUTER/PRINTER MAINTENANCE 253 VEHICLE MAINTENANCE/REPAIR 312 LEGAL SERVICES 351 CONFERENCE, SEMINAR & TRAINING 360 PRINTING COST 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 420 NEIGHBORHOOD REVITILIZATION 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE TOTALS FY 2020 Final 156,000 1,000 0 15,000 10,000 3,000 20,000 4,000 1,000 2,000 1,000 3,500 500 1,000 500 2,500 1,000 1,000 0 2,500 0 1,000 1,000 500 1,500 0 2,000 25,000 0 0 256,500 156 Actual For the Fiscal Year ending June 30, 2016 2017 2018 213,793 235,011 253,392 8,417 7,824 6,853 6,106 5,519 3,894 9,757 18,560 20,921 0 0 0 0 0 0 0 0 0 238,072 285,059 129,575 Actual For the Fiscal Year ending June 30, 2016 2017 2018 156,475 176,204 183,942 0 33 1,906 1,062 641 498 23,228 22,042 25,874 9,345 10,017 11,539 2,185 2,343 2,699 17,937 19,391 22,382 2,668 3,661 4,121 893 680 431 0 0 0 0 0 0 2,707 1,740 1,998 0 113 0 1,441 532 694 0 1,257 0 973 1,347 1,524 813 0 0 911 268 110 0 0 0 1,573 2,566 2,526 1,800 1,800 0 1,960 1,197 1,805 468 1,218 694 0 0 0 5 851 242 70 35 105 418 1,048 1,803 9,757 18,560 20,921 0 0 0 0 0 0 July - Dec 2019 84,879 1,760 740 9,795 5,208 1,218 10,216 1,201 0 0 0 944 0 504 0 1,334 116 7 0 1,539 0 330 460 0 0 0 292 9,030 0 0 238,072 266,913 July - Dec 2019 115,018 4,445 1,082 9,030 0 0 0 266,913 285,059 129,575 Budget For the Fiscal Year ending June 30, 2016 2017 2018 272,000 267,000 270,000 19,500 19,500 17,000 16,000 16,000 11,000 13,000 13,000 13,000 0 0 0 0 0 0 0 0 0 320,500 315,500 311,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 188,000 188,000 194,000 2,000 2,000 1,000 0 0 0 36,000 30,000 27,000 12,000 12,000 13,000 3,000 3,000 3,000 22,000 22,000 23,000 5,000 5,000 5,000 2,000 2,000 2,000 2,000 3,000 2,000 1,500 1,500 1,000 3,500 3,500 3,500 500 500 500 1,000 1,000 1,000 1,500 1,500 1,500 1,000 2,500 2,500 6,000 3,500 3,500 2,000 2,000 1,000 0 1,000 0 2,500 2,500 2,500 5,000 5,000 0 3,000 3,000 3,000 2,500 2,500 2,500 1,000 1,000 1,000 1,500 1,500 1,500 0 0 0 3,000 3,000 3,000 13,000 13,000 13,000 0 0 0 0 0 0 320,500 315,500 311,000 2019 277,000 13,500 6,000 25,000 116,000 0 0 437,500 2019 200,000 1,000 0 26,000 13,000 3,000 24,000 5,000 2,000 3,000 1,000 3,500 500 1,000 500 2,500 1,000 1,000 0 2,500 0 1,000 1,000 500 1,500 0 2,000 25,000 26,000 90,000 437,500 FY 2020 Requested Final 212,000 212,000 13,500 13,500 6,000 6,000 25,000 25,000 0 0 0 0 0 0 256,500 256,500 FY 2020 Requested Final 156,000 156,000 1,000 1,000 0 0 15,000 15,000 10,000 10,000 3,000 3,000 20,000 20,000 4,000 4,000 1,000 1,000 2,000 2,000 1,000 1,000 3,500 3,500 500 500 1,000 1,000 500 500 2,500 2,500 1,000 1,000 1,000 1,000 0 0 2,500 2,500 0 0 1,000 1,000 1,000 1,000 500 500 1,500 1,500 0 0 2,000 2,000 25,000 25,000 0 0 0 0 256,500 157 256,500 Change FY 2019 to FY2020 Dollar Percent (65,000) -23% 0 0% 0 0% 0 0% (116,000) -100% 0 0% 0 0% (181,000) -41% Change FY 2019 to FY2020 Dollar Percent (44,000) -22% 0 0% 0 0% (11,000) -42% (3,000) -23% 0 0% (4,000) -17% (1,000) -20% (1,000) -50% (1,000) -33% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (26,000) -100% (90,000) -100% (181,000) -41% Percent of General Fund Code Compliance 1% Total Department Budget Code Compliance 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2016 320,500 238,072 2017 315,500 266,913 2018 311,000 285,059 2019 437,500 129,575 Final 256,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Code Compliance 10% 2% 5% Personnel Services Supplies Services Special Projects 83% 158 FIRE Council Adopted Final Budget 159 FIRE Net Change from Previous Budget: $113,000 3% Our Mission To protect the life, property, and environment of our community, neighbors, and guests by delivering professional life safety and hazard mitigation services. Emergency services is responsible for Emergency Response Services, Operations, Training and Logistics. The El Mirage Fire Department (EMFD) began in the early 1960s when the citizens recognized the need for fire protection in the community and formed the El Mirage Volunteer Fire Department. In 1981, the City hired its first full-time fire chief and transitioned from a volunteer department to a full-time, paid department in 1987. Today the EMFD responds to nearly 3,000 calls for service annually. We respond to and mitigate a variety of emergency situations including fires, auto accidents, medical emergencies, swift water rescues, and hazardous materials incidents. The department is staffed with 24 sworn firefighters (8 per shift) who are ready to answer the community’s call for service 24 hours per day, 365 days a year. Two fire suppression vehicles are on duty each staffed with emergency medical technicians and paramedics. EMFD is presently rated as a fire protection class 3/9 from the Insurance Service Organization. Significant Changes:  $10,000 MEDICAL EQUIPMENT/SUPPLIES – Increase for medical supply expense associated with the second engine being placed in service.  $7,000 SAFETY EQUIPMENT/SUPPLIES - Increase for fire hose replacement due to hoses which failed annual testing.  $7,000 BUILDING MAINTENANCE/REPAIR – Increase recommended from the Facilities Department.  $12,500 VEHICLE MAINTENANCE/REPAIR - Increase fleet maintenance associated with the second engine being placed in service. 160  $18,500 PARAMEDIC TRAINING – Increase for tuition and book costs of three new Paramedics.  $14,000 TUITION REIMBURSEMENT - Increase that is projected from the current number of employees expected to utilize tuition reimbursement.  $16,500 TECH/SOFTWARE SUPPORT - Increase to allow for increase in operational/maintenance fees for radios and Image Trend expanded services to include medical electronic patient care records, emergency response analysis, fire inspections, fire investigations, and equipment management. Special Projects:  $65,000 – Ballistic protective equipment for all fire department members.  $1,000 – Reallocation from PUBLIC EDUCATION to fund a Cadet Program. Capital Items:  $51,500 CAPITAL EQUIPMENT PURCHASE – Increase that will provide a multiyear replacement of eight current radios and the purchase of four additional radios to fully equip all fire department apparatus. We are requesting authorization to purchase six radios including additional fees in FY 19/20 and six radios in FY 20/21. Additionally, this request will provide a Posi-check machine that is required to service our Self Contained Breathing Apparatus (SCBA) units and gas masks for the Police Department. Purchase of this equipment will eliminate the need to utilize an outside vendor to provide this service. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 26 24 24 34 161 FY2020 31 Organizational Chart: 162 THIS PAGE INTENTIONALLY LEFT BLANK 163 Fund Name: General Fund Fund Number : 10 Department Name: Fire Department Number: 561 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 3,424,500 234,500 305,000 66,000 73,000 0 0 TOTAL 4,103,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 112 HOLIDAY PAY 113 MOVE-UP PAY 114 LONGEVITY PAY 117 COMP TIME 119 FLSA OVERTIME 120 HEALTH-LIFE-DENTAL INSURANCE 121 CANCER INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 133 APSRS CONTRIBUTION 134 DEFERRED COMPENSATION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 198 WORKERS COMP. REIMBURSEMENT 199 LABOR DISTRIBUTION FY 2020 Final 2,203,000 150,000 73,000 0 2,000 0 0 358,000 2,000 3,000 36,000 23,000 425,000 23,000 103,000 9,000 16,000 0 (1,500) 164 Actual For the Fiscal Year ending June 30, 2016 2017 2018 2,433,576 2,564,181 2,647,166 151,898 198,658 187,922 197,942 188,959 231,561 0 0 67,360 43,873 70,931 700,469 0 0 0 0 0 0 2,827,290 3,022,729 July - Dec 2019 1,351,494 89,259 117,443 0 174,088 0 0 3,834,478 1,732,283 Actual For the Fiscal Year ending June 30, 2016 2017 2018 1,579,673 1,756,069 1,606,316 138,485 121,353 148,825 47,366 49,506 58,896 29,460 7,185 8,400 2,995 455 1,200 518 0 0 0 0 0 246,764 238,688 281,749 1,250 1,200 1,200 0 0 0 25,231 24,256 25,312 0 0 0 275,765 274,700 413,523 20,730 16,207 18,655 61,970 74,071 81,514 3,946 3,340 2,803 0 0 0 (577) (1,899) (1,227) 0 (950) 0 July - Dec 2019 840,226 50,421 29,895 12,150 0 0 28,031 123,778 1,300 887 13,393 7,588 211,659 9,040 23,018 108 0 0 0 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 2,793,500 2,790,000 2,731,000 3,283,000 196,500 201,500 189,500 198,000 213,500 215,500 241,000 250,000 0 0 83,000 69,500 45,000 64,000 805,000 189,500 0 0 0 0 0 0 0 0 3,248,500 3,271,000 4,049,500 3,990,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 1,780,000 1,854,000 1,750,000 2,362,000 206,500 207,000 150,000 150,000 68,000 51,000 49,000 76,000 0 0 0 0 3,000 3,000 3,000 3,000 0 0 0 0 0 0 0 0 256,000 239,000 271,000 402,000 2,000 2,000 2,000 3,000 13,000 0 0 3,000 30,000 28,000 27,000 38,000 0 0 0 0 298,000 279,000 364,000 516,000 22,000 18,000 17,000 25,000 96,000 89,000 78,000 110,000 7,000 7,000 7,000 9,000 12,000 13,000 13,000 18,000 0 0 0 0 0 0 0 (432,000) FY 2020 Requested Final 3,426,500 3,424,500 234,500 234,500 305,000 305,000 70,000 66,000 118,000 73,000 0 0 0 0 4,154,000 4,103,000 FY 2020 Requested Final 2,205,000 2,203,000 150,000 150,000 73,000 73,000 0 0 2,000 2,000 0 0 0 0 358,000 358,000 2,000 2,000 3,000 3,000 36,000 36,000 23,000 23,000 425,000 425,000 23,000 23,000 103,000 103,000 9,000 9,000 16,000 16,000 0 0 (1,500) (1,500) 165 Change FY 2019 to FY2020 Dollar Percent 141,500 4% 36,500 18% 55,000 22% (3,500) -5% (116,500) -61% 0 0% 0 0% 113,000 3% Change FY 2019 to FY2020 Dollar Percent (159,000) -7% 0 0% (3,000) -4% 0 0% (1,000) -33% 0 0% 0 0% (44,000) -11% (1,000) -33% 0 0% (2,000) -5% 23,000 23000% (91,000) -18% (2,000) -8% (7,000) -6% 0 0% (2,000) -11% 0 0% 430,500 -100% EXPENDITURE DETAIL (CONT'D) 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 212 MEDICAL EQUIPMENT/SUPPLIES 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 231 BUILDING JANITORIAL SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 240 PUBLIC EDUCATION 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 252 COMM EQUIPMENT MAINT/REPAIR 253 VEHICLE MAINTENANCE/REPAIR 254 COPIER USAGE/SUPPLIES/MAINTENANCE 261 EQUIPMENT MAINTENANCE 267 LIFE SAVING EQUIPMENT REPAIR 269 OTHER MAINTENANCE/REPAIRS 311 PROFESSIONAL SERVICES 320 MEDICAL/DRUG EXAMS & TESTING 350 TRAVEL AND PER DIEM 351 CONFERENCE, SEMINAR & TRAINING 352 PARAMEDIC TRAINING 353 TUITION REIMBURSEMENT 360 PRINTING COST 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 377 MISCELLANEOUS EXPENSES 381 WIRELESS COMMUNICATIONS 395 TECH/SOFTWARE SUPPORT 400 SPECIAL PROJECTS 617 CAPITAL EQUIPMENT PURCHASE 635 COMMUNICATION EQUIP PURCHASE 650 VEHICLE PURCHASE TOTALS FY 2020 Final 1,500 18,000 20,000 47,000 3,500 3,500 2,000 24,000 9,000 6,500 2,000 14,000 2,500 70,000 1,500 3,500 5,000 1,000 8,000 0 10,500 7,500 31,000 21,000 1,000 500 4,000 0 3,500 218,000 66,000 73,000 0 0 4,103,000 166 Actual For the Fiscal Year ending June 30, 2016 2017 2018 1,330 1,576 2,651 12,364 13,650 16,397 7,758 10,376 8,159 33,287 49,392 39,001 2,950 2,912 2,762 3,431 3,503 3,142 2,248 980 2,290 19,846 18,356 21,997 4,993 6,023 5,316 5,305 6,258 5,587 1,826 1,994 1,406 1,466 2,981 10,524 0 15,197 4,152 48,761 55,829 55,968 877 946 911 2,746 3,440 3,522 2,200 4,444 4,137 510 801 0 2,505 2,580 2,931 17,536 15,929 175 990 668 415 7,128 5,758 7,342 692 4,666 22,896 902 2,123 2,739 745 1,126 622 229 155 180 475 436 1,120 0 0 27,685 1,221 3,563 4,663 165,519 151,956 160,793 0 0 67,360 36,184 7,376 152,005 7,689 15,583 0 0 47,973 548,463 2,827,290 3,022,729 3,834,478 July - Dec 2019 945 6,493 6,383 10,929 1,215 566 1,290 6,767 4,000 7,438 1,395 4,107 0 33,968 428 1,869 1,465 0 37 0 1,735 5,205 2,163 1,383 295 22 2,516 0 1,603 102,485 0 23,475 8,854 141,759 1,732,283 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 1,500 1,500 1,500 1,500 18,000 18,000 18,000 18,000 8,000 13,000 10,000 10,000 50,000 50,000 43,500 40,000 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 2,000 2,000 2,000 2,000 21,500 21,500 23,500 24,000 6,000 6,000 6,000 9,000 6,500 6,500 6,500 6,500 2,000 2,000 2,000 2,000 3,000 3,000 4,000 7,000 2,500 2,500 2,500 2,500 57,500 57,500 52,000 57,500 1,500 1,500 1,500 1,500 3,500 3,500 3,500 3,500 5,000 5,000 5,000 5,000 1,000 1,000 1,000 1,000 5,000 5,000 5,000 5,000 20,000 20,000 0 0 1,000 1,000 1,000 10,500 7,500 7,500 7,500 7,500 6,000 6,000 21,500 12,500 6,000 6,000 4,000 7,000 1,000 1,000 1,000 1,000 500 500 500 500 500 500 500 1,000 0 0 28,000 0 1,500 1,500 3,500 3,500 164,500 166,500 168,500 201,500 0 0 83,000 69,500 37,000 0 155,000 28,500 16,000 0 9,000 8,000 0 48,000 650,000 152,000 3,248,500 3,271,000 4,049,500 3,990,000 FY 2020 Requested Final 1,500 1,500 18,000 18,000 20,000 20,000 47,000 47,000 3,500 3,500 3,500 3,500 2,000 2,000 24,000 24,000 9,000 9,000 6,500 6,500 2,000 2,000 14,000 14,000 2,500 2,500 70,000 70,000 1,500 1,500 3,500 3,500 5,000 5,000 1,000 1,000 8,000 8,000 0 0 10,500 10,500 7,500 7,500 31,000 31,000 21,000 21,000 1,000 1,000 500 500 4,000 4,000 0 0 3,500 3,500 218,000 218,000 70,000 66,000 80,000 73,000 0 0 38,000 0 4,154,000 4,103,000 167 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 10,000 100% 7,000 18% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 7,000 100% 0 0% 12,500 22% 0 0% 0 0% 0 0% 0 0% 3,000 60% 0 0% 0 0% 0 0% 18,500 148% 14,000 200% 0 0% 0 0% 3,000 300% 0 0% 0 0% 16,500 8% (3,500) -5% 44,500 156% (9,000) -100% (152,000) -100% 113,000 3% Percent of General Fund Fire 12% Total Department Budget Fire 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2016 3,248,500 2,827,290 2017 3,271,000 3,022,729 2018 4,049,500 3,834,478 2019 3,990,000 1,732,283 Final 4,103,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Fire 7% 2% 2% Personnel Services 6% Supplies Services Special Projects Capital Outlay/Projects 83% 168 BUILDING SAFETY Council Adopted Final Budget 169 BUILDING SAFETY Net Change from Previous Budget: $158,500 51% BUILDING SAFETY is responsible for ensuring that all structures within the City are designed and constructed according to the latest adopted City codes and standard industry practices. This is accomplished by providing technical information and support to the general public and developers during the pre-construction phase of projects, providing a thorough review of plans and other applicable documents during the design phase and then inspecting all vertical construction to verify the structure complies with City regulations. Engineering also confirms that all existing and proposed sites can accommodate fire prevention needs such as adequate fire access and fire suppression requirements. Significant Changes:  $14,500 CONTRACTED SERVICES – Increased for Inspection and Plans Examiners Services. Special Projects  $90,000 – Abating of unsafe structures support.  $25,500 – Caselle permitting software update. Capital Items:  $27,000 VEHICLE PURCHASE – Replace aged vehicle that has exceeded its life expectancy. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 3 3 3 3 170 FY2020 3 Organizational Chart: Community Development Director / City Engineer Building Official Permit Technician Building Inspector 171 Fund Name: General Fund Fund Number : 10 Department Name: Building Safety Department Number: 562 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency FY 2020 Final 284,000 10,000 28,000 120,000 27,000 0 0 TOTAL 469,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 253 VEHICLE MAINTENANCE/REPAIR 313 CONTRACTED SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COST 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 377 MISCELLANEOUS EXPENSES 381 WIRELESS COMMUNICATIONS 400 SPECIAL PROJECTS 650 VEHICLE PURCHASE TOTALS FY 2020 Final 197,000 0 39,000 13,000 3,000 24,000 4,000 1,000 3,000 500 1,500 500 500 500 500 3,500 1,000 1,500 20,000 500 1,000 1,000 500 1,000 2,000 2,000 120,000 27,000 469,000 172 Actual For the Fiscal Year ending June 30, 2016 2017 2018 273,542 258,444 252,039 4,262 5,269 5,491 7,416 6,546 7,289 0 0 0 0 0 0 0 0 0 0 0 0 285,220 264,820 121,187 Actual For the Fiscal Year ending June 30, 2016 2017 2018 202,520 190,932 178,068 0 1,486 8,901 29,613 26,703 26,985 12,220 11,621 11,184 2,858 2,718 2,615 23,229 21,420 21,275 2,703 3,182 2,563 399 382 447 0 0 0 401 203 299 1,017 635 1,046 421 257 284 974 1,221 1,246 9 314 542 0 232 542 0 0 0 362 480 692 1,079 1,926 837 1,040 2,470 2,425 750 389 720 139 361 1,003 971 855 521 19 103 44 285 90 769 2,466 580 294 1,747 1,697 1,514 0 0 0 0 0 0 July - Dec 2019 77,539 2,422 8,776 4,814 1,126 9,188 441 108 0 0 396 0 298 0 259 0 171 0 9,619 0 315 235 7 183 334 509 4,448 0 285,220 270,259 July - Dec 2019 104,413 1,123 11,203 4,448 0 0 0 270,259 264,820 121,187 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 273,000 281,000 290,000 285,000 8,000 8,000 8,000 7,500 6,000 7,500 13,000 13,500 0 0 0 4,500 0 0 0 0 0 0 0 0 0 0 0 0 287,000 296,500 311,000 310,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 197,000 204,000 209,000 205,000 0 0 0 0 30,000 30,000 32,000 32,000 13,000 13,000 13,000 13,000 3,000 3,000 4,000 3,000 23,000 24,000 24,000 25,000 4,000 4,000 4,000 4,000 1,000 1,000 1,000 1,000 2,000 2,000 3,000 2,000 500 500 500 500 1,500 1,500 1,500 1,500 500 500 500 500 1,500 1,500 1,500 1,000 500 500 500 500 500 500 500 500 0 0 0 0 500 500 500 500 2,500 2,500 2,500 2,500 2,000 2,000 5,000 5,500 500 500 500 500 0 1,000 1,000 1,000 1,000 1,000 1,000 1,000 500 500 500 500 500 1,000 1,000 1,000 0 0 2,000 2,000 1,500 1,500 2,000 2,000 0 0 0 4,500 0 0 0 0 287,000 296,500 311,000 310,500 FY 2020 Requested Final 284,000 284,000 10,000 10,000 28,000 28,000 120,000 120,000 27,000 27,000 0 0 0 0 469,000 469,000 FY 2020 Requested Final 197,000 197,000 0 0 39,000 39,000 13,000 13,000 3,000 3,000 24,000 24,000 4,000 4,000 1,000 1,000 3,000 3,000 500 500 1,500 1,500 500 500 500 500 500 500 500 500 3,500 3,500 1,000 1,000 1,500 1,500 20,000 20,000 500 500 1,000 1,000 1,000 1,000 500 500 1,000 1,000 2,000 2,000 2,000 2,000 120,000 120,000 27,000 27,000 469,000 173 469,000 Change FY 2019 to FY2020 Dollar Percent (1,000) 0% 2,500 33% 14,500 107% 115,500 2567% 27,000 27000% 0 0% 0 0% 158,500 51% Change FY 2019 to FY2020 Dollar Percent (8,000) -4% 0 0% 7,000 22% 0 0% 0 0% (1,000) -4% 0 0% 0 0% 1,000 50% 0 0% 0 0% 0 0% (500) -50% 0 0% 0 0% 3,500 3500% 500 100% (1,000) -40% 14,500 264% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 115,500 2567% 27,000 27000% 158,500 51% Percent of General Fund Building Safety 1% Total Department Budget Building Safety 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2016 287,000 285,220 2017 296,500 270,259 2018 311,000 264,820 2019 310,500 121,187 Final 469,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Building Safety 6% 26% 60% Personnel Services Supplies Services Special Projects 6% Capital Outlay/Projects 2% 174 TRANSFERS & CONTINGENCY Council Adopted Final Budget 175 TRANSFERS & CONTINGENCY Net Change from Previous Budget: $8,559,500 263% Transfers between funds account for a variety of internal activity. Transfers can be repetitive (year-after-year) or one-time. Repetitive transfers are made to comply with Council directives and contractual commitments or to fund administrative and operations services. One-time transfers are made for grant matches, to complete or subsidize capital projects, to close balances from one fund to another, or to eliminate projected negative fund balances. Significant Changes:  Contingency is set at $100,000. Capital Items:  No capital was requested in this year’s budget. Personnel: BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Authorized FY2020 0 Transfers: Transfer Gen. Fund FROM Gen. Fund Sewer Fund Water Fund Sanitation Photo TOTAL TO Budget Transfer Methodology Description: Photo Enforcement Grant Match Funding Customer Service Overhead Allocation Court Capital St. Water Sewer HURF Debt Service Special Projects TOTAL FROM TO 332,500 1,422,000 1,426,000 357,000 75,000 $ 3,280,000 10,039,000 856,500 100,000 856,500 100,000 160,000 1,394,000 75,000 10,114,000 160,000 From Photo Enforcement General Fund Sewer Water/Sewer/Sanitation To GF/Cap. St. Spec. Projects Water GF 332,500 * Based on prior year's fund balance. 176 1,394,000 Allocation % 50% Each Fund* Greater of $100,000 or grant match Per Rate Model Per Rate Model 100,000 $ 11,428,000 1,582,000 2,820,000 357,000 150,000 100,000 $ 16,337,000 THIS PAGE INTENTIONALLY LEFT BLANK 177 Fund Name: General Fund Fund Number : 10 Department Name: Transfers Department Number: 680/690 EXPENDITURE DETAIL Acct Acct Description 933 TRANSFER OUT - POLICE GRANTS 938 TRANSFER OUT - STREETS (HURF) 940 TRANSFER OUT - WATER FUND 943 TRANSFER OUT - STREETS CIP 947 TRANSFER OUT - COURT FUND 948 TRANSFER OUT - DEBT SERVICE 949 TRANSFER OUT 668 CONSTRUCTION - CIP (CITY HALL) 699 CAPITAL REQUEST NOT IN CIP 730 COST OF ISSUANCE 750 INTEREST 759 EXCISE BOND PRINCIPAL 773 TRUST/AGENCY FEES 920 RESERVE TOTALS 0 856,500 0 10,039,000 332,500 100,000 100,000 0 0 0 120,500 164,000 500 100,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 481,000 83,500 1,004,000 183,000 325,000 250,000 430,000 893,500 825,500 327,500 23,500 265,000 100,000 100,000 100,000 28,500 0 0 2,401,452 5,073,399 90,288 5,093 6,426 0 0 0 0 93,690 126,150 126,150 0 0 151,500 0 0 300 41,148 101,931 0 11,813,000 4,091,383 FY 2020 Final 178 6,733,406 2,812,738 July - Dec 2019 0 93,000 135,000 416,540 63,000 50,002 0 0 0 0 60,050 0 825 1,745 820,162 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 553,000 83,500 1,004,000 186,000 183,000 325,000 250,000 270,000 430,000 893,500 825,500 833,000 327,500 23,500 265,000 126,000 100,000 100,000 100,000 100,000 0 0 0 0 7,600,000 5,198,500 314,000 0 0 267,000 0 0 75,000 75,000 0 0 66,000 126,500 126,500 120,500 0 0 151,500 157,500 30,000 30,000 0 500 91,500 251,000 0 1,460,000 FY 2020 Requested Final 0 0 856,500 856,500 0 0 10,039,000 10,039,000 332,500 332,500 100,000 100,000 100,000 100,000 0 0 0 0 0 0 120,500 120,500 164,000 164,000 500 500 100,000 100,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 670,500 360% (270,000) -100% 9,206,000 1105% 206,500 164% 0 0% 100,000 100000% 0 0% 0 0% 0 0% 0 0% 6,500 4% 0 0% (1,360,000) -93% 9,456,000 11,813,000 8,559,500 7,373,500 3,036,500 3,253,500 179 11,813,000 263% Percent of General Fund Transfer & Contingency 33% Total Department Budget Transfer & Contingency 12,000,000 10,500,000 9,000,000 7,500,000 6,000,000 4,500,000 3,000,000 1,500,000 0 Budget Actual 2016 9,456,000 4,091,383 2017 7,373,500 6,733,406 2018 3,036,500 2,812,738 2019 3,253,500 820,162 Final 11,813,000 Current year actual data = 6 months (July through December) 180 WATER FUND Council Adopted Final Budget 181 Department Budget as a Percent of Total Water Fund Budget 4% 27% 24% 4% 41% Utility Administration Water Operations Customer Service Capital Projects Debt Service/Transfers 182 THIS PAGE INTENTIONALLY LEFT BLANK 183 Water Fund Summary Summary of Revenues and Expenditures by Department REVENUES Actual For the Fiscal Year ending June 30, 2016 2017 2018 9,328,038 9,298,840 9,441,714 181,573 171,483 165,714 47,092 75,984 314,485 Charges for Services Fines and Forfeitures Miscellaneous FY 2020 Final 8,950,500 160,000 2,046,000 July - Dec 2019 4,797,786 81,322 77,352 Water Fund Revenues before Transfers 11,156,500 9,556,704 9,546,308 9,921,914 4,956,460 Lease/Bond Proceeds Transfers In 0 160,000 0 1,137,000 0 1,441,000 0 1,304,000 0 642,502 Total Water Fund Revenues 11,316,500 10,693,704 10,987,308 11,225,914 5,598,962 Utility Administration Water Operations Customer Service Capital Projects Debt Service/Fees 569,000 3,749,500 661,000 6,489,500 253,000 274,441 2,325,740 528,065 1,540,092 424,061 455,467 2,614,873 516,339 1,555,436 268,416 387,515 2,531,310 544,233 1,406,367 317,913 201,221 1,798,197 288,299 1,744,991 0 Water Fund Expenditures before Transfers/Bond Principal 11,722,000 5,092,399 5,410,532 5,187,339 4,032,708 Transfers Out Bond Principal 2,820,000 1,131,000 2,311,500 0 2,260,500 0 2,248,000 0 1,141,500 0 Total Water Fund Expenditures 15,673,000 7,403,899 7,671,032 7,435,339 5,174,208 Net Revenue over Expenditures (4,356,500) 3,289,805 3,316,276 3,790,574 424,754 EXPENDITURES 184 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 8,495,000 9,620,000 9,135,000 9,330,000 180,000 200,000 180,000 170,000 5,000 20,000 60,000 35,000 FY 2020 Requested Final 8,950,500 8,950,500 160,000 160,000 2,046,000 2,046,000 Change FY 2019 to FY2020 Dollar Percent (379,500) -4% (10,000) -6% 2,011,000 5746% 8,680,000 9,840,000 9,375,000 9,535,000 11,156,500 11,156,500 1,621,500 17% 2,009,000 1,137,000 2,085,000 1,441,000 1,970,000 1,304,000 1,075,000 1,285,000 0 160,000 0 160,000 (1,075,000) (1,125,000) -100% -88% 11,826,000 13,366,000 12,649,000 11,895,000 11,316,500 11,316,500 (578,500) -5% 339,500 4,893,500 536,000 3,353,500 504,000 508,000 5,215,500 506,000 3,725,000 405,000 527,000 3,810,000 550,500 4,352,000 161,000 543,500 3,926,000 620,000 4,377,000 354,000 569,000 3,749,500 661,000 6,489,500 253,000 569,000 3,749,500 661,000 6,489,500 253,000 25,500 (176,500) 41,000 2,112,500 (101,000) 5% -4% 7% 48% -29% 9,626,500 10,359,500 9,400,500 9,820,500 11,722,000 11,722,000 1,901,500 19% 2,311,500 1,119,000 2,260,500 1,184,000 2,248,000 1,068,000 2,283,000 1,239,500 2,820,000 1,131,000 2,820,000 1,131,000 537,000 (108,500) 24% -9% 13,057,000 13,804,000 12,716,500 13,343,000 15,673,000 15,673,000 2,330,000 17% (1,231,000) (438,000) (67,500) (1,448,000) (4,356,500) (4,356,500) (2,908,500) 201% 185 Fund Name: Water Fund Fund Number : 53 Department Name: Revenue Department Number: 300 SUMMARY OF REVENUES Category Description Charges for Services Fines and Forfeitures Miscellaneous Bond Proceeds Transfers In FY 2020 Final 8,950,500 160,000 2,046,000 0 160,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 9,328,038 9,298,840 9,441,714 181,573 171,483 165,714 47,092 75,984 314,485 0 0 0 1,137,000 1,441,000 1,304,000 July - Dec 2019 4,797,786 81,322 77,352 0 642,502 TOTAL 11,316,500 10,693,704 11,225,914 5,598,962 FY 2020 Final 8,165,500 550,000 170,000 0 60,000 160,000 0 5,000 1,736,000 0 295,000 0 0 15,000 0 0 160,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 8,581,042 8,566,748 8,641,767 427,182 468,995 549,708 218,473 173,624 178,800 105 1,150 300 67,160 61,330 61,365 181,468 170,333 165,414 26,821 22,984 0 7,360 5,160 10,075 0 0 250,344 0 0 18,619 12,044 16,603 24,863 0 0 0 (205) (26) (265) 25,019 58,930 18,384 10,234 478 2,541 0 0 0 1,137,000 1,441,000 1,304,000 July - Dec 2019 4,416,153 270,598 82,265 225 27,870 81,097 0 900 0 0 20,287 0 (53) 57,860 (743) 0 642,502 11,316,500 10,693,704 5,598,962 100 WATER SERVICE CHARGES 130 WATER RECHARGE FEE 140 TURN OFF/ON FEES 145 DOOR NOTICE FEES 150 NEW WATER ACCOUNTS 170 LATE FEE 200 IRRIGATION WATER 400 NEW METERS 550 REIMBURSEMENTS 552 GRANTS 842 INTEREST REVENUE 850 CONTRIBUTIONS 940 CASH OVER/SHORT ACCOUNT 750 UNCLASSIFIED REVENUES 755 RECOVERY FROM PRIOR YEAR 501 BOND PROCEEDS 970 TRANSFER IN TOTALS 186 10,987,308 10,987,308 11,225,914 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 8,495,000 9,620,000 9,135,000 9,330,000 180,000 200,000 180,000 170,000 5,000 20,000 60,000 35,000 2,009,000 2,085,000 1,970,000 1,075,000 1,137,000 1,441,000 1,304,000 1,285,000 FY 2020 Requested Final 8,950,500 8,950,500 160,000 160,000 2,046,000 2,046,000 0 0 160,000 160,000 11,826,000 11,316,500 13,366,000 12,649,000 11,895,000 11,316,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 7,800,000 8,980,000 8,500,000 8,500,000 320,000 350,000 375,000 600,000 250,000 200,000 190,000 150,000 0 0 0 0 80,000 60,000 60,000 60,000 180,000 200,000 180,000 170,000 25,000 20,000 0 0 20,000 10,000 10,000 20,000 0 0 0 0 0 0 0 0 5,000 5,000 10,000 20,000 0 0 35,000 0 0 0 0 0 0 10,000 10,000 15,000 0 5,000 5,000 0 1,075,000 2,009,000 2,085,000 1,970,000 1,137,000 1,441,000 1,304,000 1,285,000 FY 2020 Requested Final 8,165,500 8,165,500 550,000 550,000 170,000 170,000 0 0 60,000 60,000 160,000 160,000 0 0 5,000 5,000 1,736,000 1,736,000 0 0 295,000 295,000 0 0 0 0 15,000 15,000 0 0 0 0 160,000 160,000 11,826,000 11,316,500 13,366,000 12,649,000 11,895,000 187 11,316,500 Change FY 2019 to FY2020 Dollar Percent (379,500) -4% (10,000) -6% 2,011,000 5746% (1,075,000) -100% (1,125,000) -88% (578,500) -5% Change FY 2019 to FY2020 Dollar Percent (334,500) -4% (50,000) -8% 20,000 13% 0 0% 0 0% (10,000) -6% 0 0% (15,000) -75% 1,736,000 1736000% 0 0% 275,000 1375% 0 0% 0 0% 0 0% 0 0% (1,075,000) -100% (1,125,000) -88% (578,500) -5% Percent of Citywide Expenditure Budget (Excludes Contingency) Water Fund 16% Total Fund Budget Water Fund 18,000,000 15,000,000 12,000,000 9,000,000 6,000,000 3,000,000 0 Budget Actual 2016 13,057,000 7,403,899 2017 13,804,000 7,671,032 2018 12,716,500 7,435,339 Final 15,673,000 2019 13,343,000 5,174,208 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Water Fund 3% 18% Personnel Services 4% Supplies Services Special Projects 50% 11% Capital Outlay/Projects Debt Service/Fees 14% 188 UTILITIES ADMINISTRATION Council Adopted Final Budget 189 UTILITIES ADMINISTRATION Net Change from Previous Budget: $25,500 5% The utilities administration budget houses costs associated with the administrative aspects of management of the utilities enterprise fund. Types of administrative costs include personnel related to the utilities fund from multiple departments such as finance and public works and professional services including rate and financial studies. Significant Changes:  ($265,000) – personnel related expenses (moved out of division)  $333,000 – labor distribution (personnel costs accounted for)  ($33,000) – rate study completed FY19 Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 2 2 4 4 Organizational Chart: Public Works Director (Water Fund) Senior Admin Assistant (Water Fund) 190 FY2020 2 THIS PAGE INTENTIONALLY LEFT BLANK 191 Fund Name: Water Fund Fund Number : 53 Department Name: Utilities Administration Department Number: 409 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 546,000 5,000 9,000 9,000 0 0 0 TOTAL 569,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 COMPENSATION INSURANCE 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 230 OFFICE SUPPLIES 248 SOFTWARE PURCHASE 311 PROFESSIONAL SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE, SEMINAR & TRAINING 370 DUES-MEMBERSHIPS-FEES 436 RATE STUDY TOTALS FY 2020 Final 163,000 14,000 10,000 3,000 20,000 3,000 1,000 2,000 330,000 5,000 0 0 1,500 6,500 1,000 9,000 569,000 192 Actual For the Fiscal Year ending June 30, 2016 2017 2018 267,698 421,051 376,593 3,201 5,235 5,992 2,222 13,181 4,930 1,320 16,000 0 0 0 0 0 0 0 0 0 0 274,441 387,515 201,221 Actual For the Fiscal Year ending June 30, 2016 2017 2018 207,596 313,803 295,283 20,230 24,539 33,368 12,211 19,275 17,732 2,922 4,508 4,174 22,404 57,343 23,648 2,068 930 1,940 266 653 447 0 0 0 0 0 0 1,701 5,235 5,992 1,500 0 0 0 8,018 0 0 497 2,602 1,722 2,682 1,804 500 1,983 525 1,320 16,000 0 July - Dec 2019 152,344 14,021 9,243 2,162 17,977 861 108 0 0 1,182 0 0 1,093 545 315 1,370 274,441 455,467 July - Dec 2019 196,716 1,182 1,953 1,370 0 0 0 455,467 387,515 201,221 Budget For the Fiscal Year ending June 30, 2016 2017 2018 311,000 483,000 504,000 8,500 8,500 5,000 11,000 7,500 9,000 9,000 9,000 9,000 0 0 0 0 0 0 0 0 0 339,500 508,000 527,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 235,000 362,000 384,000 24,000 42,000 39,000 14,000 22,000 22,000 4,000 6,000 6,000 27,000 42,000 45,000 4,000 4,000 4,000 1,000 2,000 2,000 2,000 3,000 2,000 0 0 0 8,500 8,500 5,000 0 0 0 0 0 0 0 0 1,500 9,500 6,000 6,000 1,500 1,500 1,500 9,000 9,000 9,000 339,500 508,000 527,000 2019 486,000 5,000 10,500 42,000 0 0 0 543,500 2019 363,000 44,000 22,000 6,000 43,000 4,000 2,000 2,000 0 5,000 0 0 2,500 6,500 1,500 42,000 543,500 FY 2020 Requested Final 546,000 546,000 5,000 5,000 9,000 9,000 9,000 9,000 0 0 0 0 0 0 569,000 569,000 FY 2020 Requested Final 163,000 163,000 14,000 14,000 10,000 10,000 3,000 3,000 20,000 20,000 3,000 3,000 1,000 1,000 2,000 2,000 330,000 330,000 5,000 5,000 0 0 0 0 1,500 1,500 6,500 6,500 1,000 1,000 9,000 9,000 569,000 193 569,000 Change FY 2019 to FY2020 Dollar Percent 60,000 12% 0 0% (1,500) -14% (33,000) -79% 0 0% 0 0% 0 0% 25,500 5% Change FY 2019 to FY2020 Dollar Percent (200,000) -55% (30,000) -68% (12,000) -55% (3,000) -50% (23,000) -53% (1,000) -25% (1,000) -50% 0 0% 330,000 330000% 0 0% 0 0% 0 0% (1,000) -40% 0 0% (500) -33% (33,000) -79% 25,500 5% Percent of Water Fund Utility Administration 4% Total Department Budget Utility Administration 600,000 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2016 339,500 274,441 2017 508,000 455,467 2018 527,000 387,515 Final 569,000 2019 543,500 201,221 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Utility Administration 1% 1% 2% Personnel Services Supplies Services Special Projects 96% 194 WATER OPERATIONS Council Adopted Final Budget 195 WATER OPERATIONS Net Change from Previous Budget: ($176,500) -4% Water is responsible for the safe, reliable and efficient production and distribution of potable water throughout the City of El Mirage and City of Surprise's Original Town Site. Water operations houses the costs related to the day to day operations of the water distribution and production systems. Daily system operations include leak locating and repair, water quality testing and data logging for environmental compliance, and general maintenance on system assets. The City’s water distribution and production systems consist of 10 wells, over 120 miles of water lines, more than 2600 valves, and 1350 fire hydrants. Routine tasks include the following:  Replace leaking water service lines  Repair water main breaks and leaks  Operation and maintenance of all City owned fire hydrants and valves  Provide field customer service in relation to water services  Inspection and operation of City owned well and booster sites  Operation and maintenance of the City’s Advanced Metering Infrastructure (AMI) system.  Troubleshoot customer complaints regarding high and low water consumption  Manage Dysart Ranchettes Irrigation System  Mark City owned underground utilities per A.R.S. 40-360.21-31 marking (AZ811) Significant Changes:      $20,000 – meter/parts/calibration – for anticipated development $11,500 – chemical expenses – for chlorination at well sites $9,500 – vehicle maintenance – for increasing costs for aging vehicles $7,000 – increase in liability insurance ($484,500) – City no longer billing itself for utilities. Reduction in expense offset by reduction in revenue 196 Special Projects:  $1,413,000 – Purchase of assured water supply credits. Capital Items:        $15,000 – well site compressor replacement $25,000 – well site AC unit replacement $15,000 – walk behind concrete saw $15,000 – underground utility locator $20,000 – well site transducer improvement project $45,000 – emergency portable generator $47,000 – vehicle replacement program Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 10.7 10 10 10 Organizational Chart: Public Works Director (Water Fund) Assistant Utilities Director Utilities Supervisor Water Utilities Operator 3 Utilities Operator 3 Utilities Operator 1 (4) Utilities Operator 1 (3) 197 FY2020 11 Fund Name: Water Fund Fund Number : 53 Department Name: Water Operations Department Number: 403 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 800 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Loss on Assets Contingency/Transfers FY 2020 Final 885,000 410,000 859,500 1,413,000 182,000 0 0 0 TOTAL 3,749,500 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 123 CALL BACK PAY 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION FY 2020 Final 596,000 35,000 0 115,000 0 39,000 10,000 79,000 28,000 3,000 7,000 (27,000) 198 Actual For the Fiscal Year ending June 30, 2016 2017 2018 630,722 681,587 739,876 361,240 379,662 299,722 1,234,098 1,337,729 1,327,243 98,330 215,057 164,470 0 0 0 0 0 0 1,350 838 0 0 0 0 2,325,740 2,614,873 July - Dec 2019 336,249 87,258 754,649 604,842 15,199 0 0 0 2,531,310 1,798,197 Actual For the Fiscal Year ending June 30, 2016 2017 2018 414,082 442,195 527,642 37,529 21,212 23,292 5,527 8,500 3,967 84,338 82,422 104,183 0 0 0 27,496 28,017 31,754 6,430 6,552 7,426 53,407 85,971 43,453 15,543 20,469 24,017 1,371 1,249 1,142 0 0 0 (15,000) (15,000) (27,000) July - Dec 2019 238,548 13,491 4,203 38,316 0 15,080 3,527 30,237 6,349 0 0 (13,500) Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 724,500 694,500 771,500 810,000 359,000 761,000 369,000 369,000 1,251,000 1,224,000 1,251,000 1,337,000 2,534,000 2,299,000 1,410,500 1,352,000 25,000 237,000 8,000 58,000 0 0 0 0 0 0 0 0 0 0 0 0 4,893,500 5,215,500 3,810,000 3,926,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 500,000 477,000 522,000 533,000 6,000 6,000 32,000 32,000 0 0 0 0 96,000 89,000 94,000 118,000 7,500 7,500 7,500 8,000 32,000 31,000 35,000 35,000 8,000 8,000 9,000 9,000 56,000 57,000 64,000 67,000 26,000 24,000 25,000 25,000 3,000 3,000 3,000 3,000 5,000 7,000 7,000 7,000 (15,000) (15,000) (27,000) (27,000) FY 2020 Requested Final 885,000 885,000 410,000 410,000 859,500 859,500 1,413,000 1,413,000 182,000 182,000 0 0 0 0 0 0 3,749,500 3,749,500 FY 2020 Requested Final 596,000 596,000 35,000 35,000 0 0 115,000 115,000 0 0 39,000 39,000 10,000 10,000 79,000 79,000 28,000 28,000 3,000 3,000 7,000 7,000 (27,000) (27,000) 199 Change FY 2019 to FY2020 Dollar Percent 75,000 9% 41,000 11% (477,500) -36% 61,000 5% 124,000 214% 0 0% 0 0% 0 0% (176,500) -4% Change FY 2019 to FY2020 Dollar Percent 63,000 12% 3,000 9% 0 0% (3,000) -3% (8,000) -100% 4,000 11% 1,000 11% 12,000 18% 3,000 12% 0 0% 0 0% 0 0% EXPENDITURE DETAIL (CONT'D) 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 220 METERS/PARTS/CALIBRATION 221 PIPES AND FITTINGS 222 CHEMICAL EXPENSE 225 ASPHALT/COAL MATERIAL 226 FIRE HYDRANTS/PARTS 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 251 COMPUTER/PRINTER MAINTENANCE 253 VEHICLE MAINTENANCE/REPAIR 255 WELL SITE MAINT/REPAIRS 269 OTHER MAINTENANCE/REPAIRS 311 PROFESSIONAL SERVICES 312 LEGAL SERVICES 313 CONTRACTED SERVICES 314 LIABILITY INSURANCE 325 TECH/SOFTWARE SUPPORT 326 LICENSE AND PERMITS 328 EQUIPMENT RENT/LEASES 333 SAMPLING/TESTING 340 ANNUAL WATER FEES 351 CONFERENCE, SEMINAR & TRAINING 360 PRINTING COST 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 376 LATE FEES/INTEREST CHARGES 377 MISCELLANEOUS EXPENSES 381 WIRELESS COMMUNICATIONS 385 BUILDING WATER/SEWER SERVICES 386 LANDSCAPING/IRRIGATION 387 UTILITY ELECTRICITY 418 SPECIAL PROJECTS 482 ASSURED WATER SUPPLY 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 850 LOSS ON RETIRE/SALE OF ASSETS TOTALS FY 2020 Final 7,000 23,500 8,500 60,000 38,000 30,000 6,000 8,000 1,500 500 2,000 1,500 1,000 3,500 500 35,000 181,000 2,500 18,500 0 112,500 215,000 32,000 12,000 7,000 35,000 25,000 8,000 1,000 1,000 8,000 0 0 9,500 0 0 375,000 0 1,413,000 135,000 47,000 0 3,749,500 200 Actual For the Fiscal Year ending June 30, 2016 2017 2018 9,209 9,011 13,611 19,430 19,651 25,747 12,770 5,855 4,974 6,071 26,405 44,177 74,547 37,511 42,449 17,039 20,462 26,328 8,066 3,081 8,199 16,089 3,509 523 2,460 1,201 1,810 466 2,991 198 2,158 1,282 2,000 11,394 6,165 485 6,474 1,610 2,726 377 1,145 2,549 0 0 0 39,144 18,641 31,182 134,334 219,916 87,881 1,212 1,225 4,882 19,129 12,716 6,636 0 0 0 119,496 184,634 118,530 172,808 190,859 201,025 26,270 28,718 29,307 11,380 10,960 11,235 12,527 18,101 6,905 22,479 27,313 24,320 12,009 23,710 25,000 4,758 4,028 6,555 1,070 471 662 0 155 46 6,120 3,283 6,521 0 0 4,261 1,740 375 13 8,840 9,172 9,558 33,058 34,394 27,600 426,646 406,674 490,911 355,766 382,168 358,157 0 38,615 36,611 98,330 176,442 127,858 0 0 0 0 0 0 1,350 838 0 2,325,740 2,614,873 2,531,310 July - Dec 2019 6,745 11,591 4,695 9,983 13,996 16,145 1,070 1,018 409 0 421 0 1,047 35 0 16,273 3,788 43 0 0 66,665 154,795 2,760 7,269 3,058 18,832 18,230 1,335 0 1 4,952 0 0 3,084 12,645 262,821 198,201 0 604,842 15,199 0 0 1,798,197 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 5,000 5,000 5,000 7,000 23,500 23,500 23,500 23,500 5,500 5,500 8,500 8,500 10,000 420,000 25,000 40,000 78,000 58,000 58,000 38,000 18,500 18,500 18,500 18,500 6,000 6,000 6,000 6,000 20,000 12,000 12,000 8,000 1,500 1,500 1,500 1,500 500 500 500 500 2,000 2,000 2,000 2,000 1,500 1,500 1,500 1,500 1,000 1,000 1,000 1,000 500 500 500 3,500 500 500 500 500 25,500 25,500 25,500 25,500 157,000 177,000 177,000 181,000 2,500 2,500 2,500 2,500 26,000 26,000 18,500 18,500 10,000 10,000 0 0 112,500 112,500 112,500 112,500 187,000 187,000 187,000 208,000 15,500 25,000 32,000 32,000 12,000 12,000 12,000 12,000 7,000 7,000 7,000 7,000 35,000 35,000 35,000 35,000 60,000 25,000 25,000 25,000 3,500 3,500 8,000 8,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 8,000 8,000 8,000 8,000 0 0 0 0 0 0 0 0 9,500 13,000 9,500 9,500 56,000 51,000 44,000 44,000 280,500 280,500 375,500 440,500 426,500 426,500 375,000 375,000 0 20,000 58,500 0 2,534,000 2,279,000 1,352,000 1,352,000 0 237,000 8,000 26,000 25,000 0 0 32,000 0 0 0 0 4,893,500 5,215,500 3,810,000 3,926,000 FY 2020 Requested Final 7,000 7,000 23,500 23,500 8,500 8,500 60,000 60,000 38,000 38,000 30,000 30,000 6,000 6,000 8,000 8,000 1,500 1,500 500 500 2,000 2,000 1,500 1,500 1,000 1,000 3,500 3,500 500 500 35,000 35,000 181,000 181,000 2,500 2,500 18,500 18,500 0 0 112,500 112,500 215,000 215,000 32,000 32,000 12,000 12,000 7,000 7,000 35,000 35,000 25,000 25,000 8,000 8,000 1,000 1,000 1,000 1,000 8,000 8,000 0 0 0 0 9,500 9,500 0 0 0 0 375,000 375,000 0 0 1,413,000 1,413,000 135,000 135,000 47,000 47,000 0 0 3,749,500 201 3,749,500 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 20,000 50% 0 0% 11,500 62% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 9,500 37% 0 0% 0 0% 0 0% 0 0% 0 0% 7,000 3% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (44,000) -100% (440,500) -100% 0 0% 0 0% 5% 109,000 419% 15,000 47% 0 0% (176,500) -4% Percent of Water Fund Water Operations 24% Total Department Budget Water Operations 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 4,893,500 2,325,740 2017 5,215,500 2,614,873 2018 3,810,000 2,531,310 2019 3,926,000 1,798,197 Final 3,749,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Water Operations 5% 23% Personnel Services 38% Supplies 11% Services Special Projects Capital Outlay/Projects 23% 202 CUSTOMER SERVICE Council Adopted Final Budget 203 CUSTOMER SERVICE Net Change from Previous Budget: $41,000 7% Customer service is responsible for the tracking and billing of water use through the El Mirage utility system. Customer service manages over 11,000 customer accounts and provides monthly billing for water, sewer, and trash services. Customer service also handles payments and reservations for City facilities. Account payments can be made in person at the customer service office (14406 N. Alto Street) which is open from 8 AM to 5:30 PM, Monday through Friday, over the phone, or online. Routine tasks include the following:  Set up customer accounts for water, sewer and trash services.  Provide monthly billing for utilities services to over 11,000 City of El Mirage accounts.  Track water usage through El Mirage’s automated meter infrastructure (AMI). Significant Changes:  $14,000 – ASRS contributions  ($8,000) – software/tech support Special Projects  $15,000 – IVR payment system Capital Items:  $6,500 – copy machine Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 5.4 5.3 5.3 6.0 204 FY2020 6.0 Organizational Chart: 205 Fund Name: Water Fund Fund Number : 53 Department Name: Customer Service Department Number: 404 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 389,000 4,500 246,000 15,000 6,500 0 0 TOTAL 661,000 EXPENDITURE DETAIL Acct Acct Description 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 213 SAFETY EQUIPMENT/SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 266 POSTAGE EQUIP RENTAL FEES 269 OTHER MAINTENANCE/REPAIRS 313 CONTRACTED SERVICES 325 TECH/SOFTWARE SUPPORT 338 ARMORED CAR SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COST 362 MAILING COST 363 MAILING COST-UTILITY BILLING 370 DUES-MEMBERSHIPS-FEES 372 BANK CHARGES/MERCHANT SVC CHGS 373 BANK CHARGES/LOCKBOX 377 MISCELLANEOUS EXPENSES 381 WIRELESS COMMUNICATIONS 395 COLLECTION SERVICES 418 SPECIAL PROJECTS 617 CAPITAL EQUIPMENT PURCHASE TOTALS FY 2020 Final 258,000 5,000 0 64,000 17,000 4,000 33,000 1,000 2,000 5,000 0 0 2,500 1,000 0 0 500 0 500 57,500 16,500 7,500 1,500 3,500 3,000 2,000 52,000 0 98,000 3,000 0 1,500 0 15,000 6,500 661,000 206 Actual For the Fiscal Year ending June 30, 2016 2017 2018 305,622 309,715 293,457 5,825 6,534 7,704 216,618 200,090 231,595 0 0 11,478 0 0 0 0 0 0 0 0 0 528,065 544,233 288,299 Actual For the Fiscal Year ending June 30, 2016 2017 2018 222,575 214,399 213,319 11,943 12,307 14,323 524 1,678 1,350 25,809 22,967 31,113 14,276 13,932 13,742 3,339 3,258 3,214 23,787 33,957 14,821 838 729 681 1,077 1,059 893 0 0 0 1,455 5,429 0 0 280 0 2,423 1,369 2,513 702 707 577 213 1,811 3,784 347 0 148 434 621 682 1,706 1,713 0 0 33 0 55,411 56,454 57,961 8,800 9,126 14,448 6,806 7,227 5,971 0 590 0 0 725 0 1,341 1,619 2,962 1,200 1,108 1,123 42,939 60,000 64,867 0 0 0 65,297 74,632 85,712 10,959 5,004 873 991 90 85 947 576 580 0 0 1,880 0 0 11,478 0 0 0 July - Dec 2019 120,954 1,340 1,241 24,270 7,219 1,688 13,328 218 5 0 0 0 817 262 1,031 0 258 0 0 28,322 13,868 2,618 669 463 761 584 20,000 65 48,007 0 97 193 21 0 0 528,065 516,339 July - Dec 2019 170,262 2,368 115,668 0 0 0 0 516,339 544,233 288,299 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 316,000 281,000 284,000 364,000 6,500 6,500 6,500 4,000 213,500 218,500 248,000 252,000 0 0 12,000 0 0 0 0 0 0 0 0 0 0 0 0 0 536,000 506,000 550,500 620,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 236,000 214,000 217,000 248,000 0 0 5,000 5,000 0 0 0 0 30,000 24,000 19,000 63,000 15,000 14,000 14,000 16,000 4,000 4,000 4,000 4,000 22,000 17,000 18,000 19,000 1,000 1,000 1,000 1,000 3,000 2,000 2,000 3,000 5,000 5,000 4,000 5,000 0 0 0 0 0 0 0 0 1,500 1,500 1,500 2,000 1,500 1,500 1,500 1,000 0 0 0 0 0 0 0 0 500 500 500 500 2,500 2,500 2,500 0 500 500 500 500 50,000 50,000 55,000 57,500 19,000 19,000 24,500 24,500 7,500 7,500 7,500 7,500 0 0 1,500 1,500 0 5,000 3,500 3,500 3,000 3,000 3,000 3,000 2,000 2,000 2,000 2,000 58,000 58,000 58,000 50,000 0 0 0 0 55,000 55,000 80,000 95,000 19,000 19,000 13,000 6,000 0 0 0 0 0 0 0 1,500 0 0 0 0 0 0 12,000 0 0 0 0 0 536,000 506,000 550,500 620,000 FY 2020 Requested Final 389,000 389,000 4,500 4,500 246,000 246,000 15,000 15,000 6,500 6,500 0 0 0 0 661,000 661,000 FY 2020 Requested Final 258,000 258,000 5,000 5,000 0 0 64,000 64,000 17,000 17,000 4,000 4,000 33,000 33,000 1,000 1,000 2,000 2,000 5,000 5,000 0 0 0 0 2,500 2,500 1,000 1,000 0 0 0 0 500 500 0 0 500 500 57,500 57,500 16,500 16,500 7,500 7,500 1,500 1,500 3,500 3,500 3,000 3,000 2,000 2,000 52,000 52,000 0 0 98,000 98,000 3,000 3,000 0 0 1,500 1,500 0 0 15,000 15,000 6,500 6,500 661,000 661,000 207 Change FY 2019 to FY2020 Dollar Percent 25,000 7% 500 13% (6,000) -2% 15,000 15000% 6,500 6500% 0 0% 0 0% 41,000 7% Change FY 2019 to FY2020 Dollar Percent 10,000 4% 0 0% 0 0% 1,000 2% 1,000 6% 0 0% 14,000 74% 0 0% (1,000) -33% 0 0% 0 0% 0 0% 500 25% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% (8,000) -33% 0 0% 0 0% 0 0% 0 0% 0 0% 2,000 4% 0 0% 3,000 3% (3,000) -50% 0 0% 0 0% 0 0% 15,000 15000% 6,500 6500% 41,000 7% Percent of Water Fund Customer Service 4% Total Department Budget Customer Service 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 2016 536,000 528,065 Budget Actual 2017 506,000 516,339 2018 550,500 544,233 2019 620,000 288,299 Final 661,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Customer Service 2% 1% Personnel Services 37% Supplies Services Special Projects 59% 1% 208 CAPITAL PROJECTS Council Adopted Final Budget 209 WATER CAPITAL PROJECTS Net Change from Previous Budget: $2,112,500 48% Water is responsible for the safe, reliable and efficient production and distribution of potable water throughout the City of El Mirage and City of Surprise's Original Town Site. Capital projects in this area have the goal of maintaining a consistent and safe infrastructure for water delivery. The focus of the projects is on efficiency in service delivery to reduce the overall cost to water users. Minimizing water loss, upgrading sites to modern control systems, and preventative maintenance of important utility assets are just a few of the ways that capital funding is put to use in this area. Significant Changes:  Updated depreciation estimates identified a need to increase this line item by $50,000 (3%). Capital Items:        $30,000 – Cottonwood/Sunnyvale cathodic protection system $10,000 – disinfection system upgrade $29,000 – Grand Ave. booster station improvements $300,000 – water storage tank maintenance program $1,280,000 – 127th lane well site improvement project $50,000 – well site security improvement project $1,736,000 – New 12” DIP Waterline Extension Dysart and Olive (Comm Dev) Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 210 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 211 Fund Name: Water Fund Fund Number : 53 Department Name: Capital Projects Department Number: 408 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Depreciation TOTAL 0 0 0 0 4,939,500 0 1,550,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,540,092 1,555,436 1,406,367 6,489,500 1,540,092 FY 2020 Final EXPENDITURE DETAIL Acct Acct Description 661 BUILDING/DATA INFRAS. IMPROV. 673 CITY-WIDE SYSTEM IMPROVEMENTS 675 BRISAS WELL#9 698 CIP APPROVED CAPITAL 960 DEPRECIATION TOTALS 1,555,436 1,406,367 0 4,939,500 0 0 1,550,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 0 0 0 1,540,092 1,555,436 1,406,367 6,489,500 1,540,092 FY 2020 Final 212 1,555,436 1,406,367 July - Dec 2019 0 0 0 0 944,967 0 800,024 1,744,991 July - Dec 2019 0 944,967 0 0 800,024 1,744,991 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,853,500 2,175,000 2,802,000 2,777,000 0 0 0 0 1,500,000 1,550,000 1,550,000 1,600,000 3,353,500 3,725,000 4,352,000 4,377,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 50,000 65,000 1,578,500 2,175,000 2,752,000 2,712,000 0 0 0 0 275,000 0 0 0 1,500,000 1,550,000 1,550,000 1,600,000 3,353,500 3,725,000 4,352,000 4,377,000 FY 2020 Requested Final 0 0 0 0 0 0 0 0 4,939,500 4,939,500 0 0 1,550,000 1,550,000 6,489,500 6,489,500 FY 2020 Requested Final 0 0 4,939,500 4,939,500 0 0 0 0 1,550,000 1,550,000 6,489,500 213 6,489,500 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 2,162,500 78% 0 0% (50,000) -3% 2,112,500 48% Change FY 2019 to FY2020 Dollar Percent (65,000) -100% 2,227,500 82% 0 0% 0 0% (50,000) -3% 2,112,500 48% Percent of Water Fund Capital Projects 41% Total Department Budget Capital Projects 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 3,353,500 1,540,092 2017 3,725,000 1,555,436 2018 4,352,000 1,406,367 2019 4,377,000 1,744,991 Final 6,489,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Capital Projects 24% Capital Outlay/Projects Depreciation 76% 214 DEBT/ TRANSFERS Council Adopted Final Budget 215 DEBT/TRANSFERS Net Change from Previous Budget: $537,000 24% Water is responsible for the safe, reliable and efficient production and distribution of potable water throughout the City of El Mirage and City of Surprise's Original Town Site. Transfers between funds account for a variety of internal activity. Transfers can be repetitive (year-after-year) or one-time. Repetitive transfers are made to comply with Council directives and contractual commitments or to fund administrative and operations services. One-time transfers are made for grant matches, to complete or subsidize capital projects, to close balances from one fund to another, or to eliminate projected negative fund balances. Significant Changes:  Debt Service Principal and Interest were decreased $108,500 and $101,000 respectively to reflect the full cost of debt payments.  Transfers Out increased $537,000 (24%) to cover administrative and other support services. Capital Items:  No capital was requested this year for this department. Transfers: To: Gen. Fund Water Sewer FROM: Sewer Fund Water Fund 160,000 1,426,000 1,394,000 216 THIS PAGE INTENTIONALLY LEFT BLANK 217 Fund Name: Water Fund Fund Number : 53 Department Name: Debt Service/Transfers Department Number: 406/407 SUMMARYOF EXPENDITURES Category 100 200 300 400 600 700 700 923 950 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Bond Principal Future Debt Service Transfers TOTAL 0 0 0 0 0 253,000 1,131,000 0 2,820,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 424,061 268,416 317,913 0 0 0 0 0 0 2,311,500 2,260,500 2,248,000 4,204,000 2,735,561 FY 2020 Final EXPENDITURE DETAIL Dept 406 406 406 406 406 407 Acct Acct Description 716 WIFA 2006 - INTEREST 717 WIFA 2006 - PRINCIPAL 718 WIFA 2009 - INTEREST 731 DEFERRED AMOUNT OF REFUNDING 773 TRUST/AGENCY FEES 950 TRANSFER OUT TOTALS FY 2020 Final 235,000 1,131,000 0 18,000 0 2,820,000 4,204,000 218 2,565,913 1,141,500 Actual For the Fiscal Year ending June 30, 2016 2017 2018 370,759 211,387 270,040 0 0 0 35,722 32,699 30,294 17,580 17,580 17,580 6,750 0 0 2,311,500 2,260,500 2,248,000 July - Dec 2019 0 0 0 0 0 1,141,500 2,735,561 2,528,916 July - Dec 2019 0 0 0 0 0 0 0 0 1,141,500 2,528,916 2,565,913 1,141,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 504,000 405,000 161,000 354,000 1,119,000 1,184,000 1,068,000 1,239,500 0 0 0 0 2,311,500 2,260,500 2,248,000 2,283,000 3,934,500 3,849,500 3,477,000 3,876,500 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 472,000 373,000 143,000 336,000 1,119,000 1,184,000 1,068,000 1,239,500 0 0 0 0 18,000 18,000 18,000 18,000 14,000 14,000 0 0 2,311,500 2,260,500 2,248,000 2,283,000 3,934,500 3,849,500 3,477,000 3,876,500 FY 2020 Requested Final 0 0 0 0 0 0 0 0 0 0 253,000 253,000 1,131,000 1,131,000 0 0 2,820,000 2,820,000 4,204,000 4,204,000 FY 2020 Requested Final 235,000 235,000 1,131,000 1,131,000 0 0 18,000 18,000 0 0 2,820,000 2,820,000 4,204,000 219 4,204,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% (101,000) -29% (108,500) -9% 0 0% 537,000 24% 327,500 8% Change FY 2019 to FY2020 Dollar Percent (101,000) -30% (108,500) -9% 0 0% 0 0% 0 0% 537,000 24% 327,500 8% Percent of Water Fund Debt Service/Transfers 27% Total Department Budget Debt Service/Transfers 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 3,934,500 2,735,561 2017 3,849,500 2,528,916 2018 3,477,000 2,565,913 2019 3,876,500 1,141,500 Final 4,204,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Debt Service/Transfers 6% 27% 67% Debt Service Interest/Fees Bond Principal Transfers 220 IRRIGATION FUND Council Adopted Final Budget 221 RANCHETTES IRRIGATION Net Change from Previous Budget: ($15,500) -9% The City is responsible for managing the Dysart Ranchettes Irrigation System. This system is a nonpotable water source for irrigation purposes for the Dysart Ranchettes neighborhood. Significant Changes:  Capital projects declined by $17,000. Capital Items:  $60,000 – system improvements (dry wells) Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 222 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 223 Fund Name: Ranchettes Irrigation Fund Fund Number : 55 REVENUES Acct 200 FY 2020 Final 30,000 Acct Description IRRIGATION WATER TOTAL REVENUES 30,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 12,000 0 26,000 52,500 60,000 0 0 TOTAL 150,500 EXPENDITURE DETAIL Acct 199 269 387 482 617 673 Acct Description LABOR DISTRIBUTION OTHER MAINTENANCE/REPAIRS UTILITY ELECTRICITY ASSURED WATER SUPPLY CAPITAL EQUIPMENT PURCHASE CITY-WIDE SYSTEM IMPROVEMENTS TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2020 Final 12,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 28,431 0 28,431 16,011 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 12,000 0 0 4,420 0 0 24,443 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2019 6,000 0 12,976 0 0 0 0 0 0 July - Dec 2019 16,011 0 40,863 18,976 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 12,000 July - Dec 2019 6,000 26,000 52,500 0 60,000 0 0 0 0 0 0 0 0 24,443 0 0 0 12,976 0 0 0 150,500 0 0 36,443 18,976 (120,500) 0 0 (8,012) (2,965) 224 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 20,000 25,000 0 25,000 30,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 12,000 12,000 0 0 0 0 0 0 26,000 26,000 0 0 51,000 51,000 0 0 10,000 77,000 0 0 0 0 0 0 0 0 FY 2020 Requested 12,000 0 26,000 52,500 60,000 0 0 0 0 0 20,000 FY 2020 Requested Final 30,000 30,000 99,000 166,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 12,000 12,000 150,500 30,000 Change FY 2019 to FY2020 Dollar Percent 5,000 20% 5,000 Change FY 2019 to FY2020 Final Dollar 12,000 0 0 0 26,000 0 52,500 1,500 60,000 (17,000) 0 0 0 0 150,500 FY 2020 Requested Final 12,000 12,000 (15,500) 20% Percent 0% 0% 0% 3% -22% 0% 0% -9% Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0 0 0 0 0 0 0 26,000 51,000 10,000 0 26,000 51,000 0 77,000 26,000 52,500 0 60,000 26,000 52,500 0 60,000 0 1,500 0 (17,000) 0% 3% 0% -22% 0 0 99,000 166,000 150,500 150,500 (15,500) -9% 0 0 (79,000) (141,000) (120,500) (120,500) 20,500 -15% 225 Percent of Citywide Expenditure Budget (Excludes Contingency) Ranchettes Irrigation Fund <1% Total Fund Budget Ranchettes Irrigation Fund 200,000 150,000 100,000 50,000 0 Budget Actual 2016 0 0 2017 0 0 2018 99,000 36,443 2019 166,000 18,976 Final 150,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Ranchettes Irrigation Fund 8% 17% Personnel Services 40% Services Special Projects Capital Outlay/Projects 35% 226 SEWER FUND Council Adopted Final Budget 227 SEWER Net Change from Previous Budget: ($336,500) -6% Sewer is tasked with ensuring the safe and reliable operation and maintenance of all wastewater infrastructure, facilities and services within the city's service area. Sewer services in El Mirage consist of the collection and treatment of wastewater for all El Mirage residents through a system of over 60 miles of sewer mains and a wastewater treatment facility. The wastewater facility treats an average of 2 million gallons of wastewater per day. Routine tasks include the following:       High pressure sewer line cleaning Inspection of sewer manholes on an annual basis Routine inspection and maintenance of sewer manholes Perform dye tests to investigate sewer service line connections Sewer manhole insecticide treatment Operation and maintenance of city’s lift stations (2) Significant Changes:  ($22,000) – rate study completed FY19  $25,000 – sewer manhole rehabilitation projects Special Projects  $80,000 – citywide sewer system assessment Capital Items:  $50,000 – sewer main replacement (N. Palm Street)  $20,000 – WAS line rebuild  $100,000 – WRF sanitary disposal upgrade  $400,000 – vactor truck replacement  $180,000 – wastewater process system improvements 228 Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 8 8 8 8 Organizational Chart: Transfers: To: Gen. Fund Water FROM: Sewer Fund 1,422,000 160,000 Water Fund Sewer 1,394,000 229 FY2020 7 Fund Name: Sewer Fund Number : 54 REVENUES FY 2020 Final 3,246,000 0 0 0 0 0 85,000 1,394,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 3,164,369 3,316,534 3,241,280 0 0 0 0 0 105,769 0 0 0 26,568 45,155 0 35 495 2,252 828 654 2 1,020,000 1,020,000 1,020,000 4,725,000 4,211,800 4,369,302 2,176,412 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers Depreciation FY 2020 Final 582,000 365,000 561,500 86,000 910,000 34,500 1,582,000 1,100,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 555,054 547,388 555,237 340,490 326,779 365,900 457,269 514,782 451,765 0 18,715 7,000 0 0 0 62,455 32,989 11,596 1,581,000 1,746,500 1,712,000 961,723 994,032 1,023,662 July - Dec 2019 244,715 189,438 245,651 1,370 38,748 0 867,502 512,512 TOTAL 5,221,000 3,957,991 Acct Acct Description 300 SEWER SERVICE CHARGES 501 BOND PROCEEDS 550 REIMBURSEMENTS 601 SEWER IMPACT FEES 750 UNCLASSIFIED 755 RECOVERY FROM PRIOR YEAR 842 INTEREST 970 TRANSFERS IN TOTAL REVENUES SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 950 960 230 4,382,839 4,181,185 4,127,159 July - Dec 2019 1,666,412 0 0 0 0 0 0 510,000 2,099,936 Budget For the Fiscal Year ending June 30, 2016 2017 2018 3,100,000 3,116,000 3,200,000 494,000 494,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,020,000 1,020,000 1,020,000 2019 3,250,000 0 0 0 0 0 0 1,020,000 4,614,000 4,270,000 4,630,000 4,220,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 564,500 588,500 624,500 386,500 298,000 288,000 495,000 510,000 507,500 6,000 26,000 13,000 2,140,000 1,474,000 1,559,000 264,500 220,000 28,500 1,581,000 1,746,500 1,712,000 925,000 960,000 970,000 2019 632,000 337,500 565,500 28,000 1,200,000 34,500 1,735,000 1,025,000 6,362,500 5,557,500 5,823,000 5,702,500 FY 2020 Requested Final 3,246,000 3,246,000 0 0 0 0 0 0 0 0 0 0 85,000 85,000 1,394,000 1,394,000 4,725,000 4,725,000 FY 2020 Requested Final 582,000 582,000 365,000 365,000 561,500 561,500 86,000 86,000 910,000 910,000 34,500 34,500 1,582,000 1,582,000 1,100,000 1,100,000 5,221,000 231 5,221,000 Change FY 2019 to FY2020 Dollar Percent (4,000) 0% 0 0% 0 0% 0 0% 0 0% 0 0% 85,000 85000% 374,000 37% 455,000 11% Change FY 2019 to FY2020 Dollar Percent (50,000) -8% 27,500 8% (4,000) -1% 58,000 207% (290,000) -24% 0 0% (153,000) -9% 75,000 7% (336,500) -6% Dept 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 400 EXPENDITURE DETAIL Acct Operations Division 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 123 CALL BACK PAY 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL & LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 222 CHEMICAL EXPENSE 224 LAB SUPPLIES 230 OFFICE SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPLIES 250 BUILDING MAINTENANCE/REPAIR 251 COMPUTER/PRINTER MAINTENANCE 253 VEHICLE MAINTENANCE/REPAIR 254 COPIER USAGE/SUPPLYS/MAINTENANCE 256 WWTP MAINTENANCE/REPAIRS 265 SOFTWARE MAINT CONTRACT 311 PROFESSIONAL SERVICES 312 LEGAL SERVICES 313 CONTRACTED SERVICES 325 TECH/SOFTWARE SUPPORT 326 LICENSE AND PERMITS 328 EQUIPMENT RENT/LEASES 333 SAMPLING/TESTING 334 SLUDGE DISPOSAL 351 CONFERENCE,SEMINAR & TRAINING 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 377 MISCELLANEOUS EXPENSES 381 WIRELESS COMMUNICATIONS 385 BUILDING WATER/SEWER SERVICES 387 UTILITY ELECTRICITY 418 SPECIAL PROJECTS 436 RATE STUDY 617 EQUIPMENT PURCHASE 716 WIFA - INTEREST 717 WIFA - PRINCIPAL 718 WIFA 2009 - INTEREST 773 TRUST/AGENCY FEES Operations Total FY 2020 Final Actual For the Fiscal Year ending June 30, 2016 2017 2018 July - Dec 2019 404,000 14,000 0 69,000 0 26,000 7,000 52,000 18,000 2,000 5,000 (15,000) 2,000 3,500 7,000 120,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 150,000 0 50,000 0 87,000 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 4,000 0 230,000 0 6,000 0 10,500 24,000 0 0 401,041 1,704 224 80,414 0 23,336 5,458 45,842 10,972 1,064 0 (15,000) 1,746 156 7,071 118,454 6,605 1,526 268 1,219 0 266 9,182 0 263 879 140,062 780 12,471 0 48,867 6,559 15,560 0 23,311 120,134 3,233 185 1,500 0 3,980 3,963 217,505 0 0 0 52,301 0 10,153 0 399,552 9,399 198 75,775 0 23,871 5,583 32,869 14,132 1,009 0 (15,000) 17,689 895 7,869 115,423 7,368 1,772 103 908 1,906 2,880 9,183 0 9,243 620 120,247 0 2,741 0 98,476 8,662 16,135 739 18,852 129,165 2,051 239 1,650 19 4,186 4,481 210,620 18,715 0 0 26,884 0 6,106 0 427,386 4,820 0 82,076 0 25,523 5,969 7,390 16,147 927 0 (15,000) 4,872 3,025 4,279 129,846 6,134 1,520 0 1,500 4,733 346 8,896 0 1,584 548 160,974 0 5,469 0 45,452 7,994 20,327 1,257 18,577 104,251 3,180 57 1,500 0 4,908 16,486 217,829 7,000 0 0 5,798 0 5,798 0 184,061 2,223 0 26,322 0 10,999 2,572 21,750 4,071 216 0 (7,500) 581 1,643 5,610 47,384 2,618 808 181 0 0 519 5,098 0 3,844 261 98,872 0 813 0 50,175 0 10,905 2,163 6,054 38,505 925 73 750 0 1,635 6,402 114,381 0 1,370 0 0 0 0 0 1,468,000 1,363,256 1,393,212 1,349,377 646,285 232 2016 Budget For the Fiscal Year ending June 30, 2017 2018 2019 FY 2020 Requested Final Change FY 2019 to FY2020 Dollar Percent 391,000 3,000 0 77,000 7,500 25,000 6,000 46,000 17,000 3,000 4,000 (15,000) 2,000 1,000 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 4,000 1,000 158,500 0 22,500 5,000 71,000 9,500 22,500 2,000 35,000 70,000 2,000 500 2,000 0 4,000 4,000 245,000 0 6,000 125,000 80,000 180,500 0 4,000 405,000 3,000 0 82,000 7,500 26,000 7,000 48,000 17,000 3,000 5,000 (15,000) 2,000 1,000 5,000 138,000 5,000 1,500 500 1,500 0 500 10,000 2,000 4,000 1,000 70,000 0 22,500 5,000 71,000 9,500 22,500 2,000 35,000 85,000 2,000 500 2,000 0 4,000 4,000 245,000 20,000 6,000 175,000 58,500 157,500 0 4,000 424,000 11,000 0 87,000 7,500 27,000 7,000 50,000 17,000 3,000 6,000 (15,000) 2,000 1,000 7,000 136,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 82,500 0 10,000 0 71,000 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 4,000 4,000 230,000 7,000 6,000 125,000 5,500 23,000 0 0 435,000 11,000 0 81,000 8,000 28,000 7,000 53,000 17,000 3,000 4,000 (15,000) 2,000 1,000 7,000 120,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 150,000 0 50,000 0 87,000 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 4,000 4,000 230,000 0 28,000 0 11,000 23,500 0 0 404,000 14,000 0 69,000 0 26,000 7,000 52,000 18,000 2,000 5,000 (15,000) 2,000 3,500 7,000 120,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 150,000 0 50,000 0 87,000 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 4,000 0 230,000 0 6,000 0 10,500 24,000 0 0 404,000 14,000 0 69,000 0 26,000 7,000 52,000 18,000 2,000 5,000 (15,000) 2,000 3,500 7,000 120,000 5,000 1,500 0 1,500 0 500 10,000 0 4,000 1,000 150,000 0 50,000 0 87,000 9,500 20,000 2,000 25,000 104,500 5,000 500 2,000 0 4,000 0 230,000 0 6,000 0 10,500 24,000 0 0 (31,000) 3,000 0 (12,000) (8,000) (2,000) 0 (1,000) 1,000 (1,000) 1,000 0 0 2,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (4,000) 0 0 (22,000) 0 (500) 500 0 0 -7% 27% 0% -15% -100% -7% 0% -2% 6% -33% 25% 0% 0% 250% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -100% 0% 0% -79% 0% -5% 2% 0% 0% 1,785,500 1,761,500 1,530,500 1,541,500 1,468,000 1,468,000 (73,500) -5% 233 EXPENDITURE DETAIL (CONT'D) 401 401 401 401 401 401 401 401 401 401 401 Collections Divison 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL & LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 221 PIPES, FITTINGS & REPAIRS 222 CHEMICAL EXPENSE 253 VEHICLE MAINTENANCE/REPAIR 256 WWTP MAINTENANCE/REPAIRS 311 PROFESSIONAL SERVICES 313 CONTRACTED SERVICES 334 SLUDGE DISPOSAL 418 SPECIAL PROJECTS Collections Total 408 408 408 408 408 408 408 408 Capital Equipment/Projects 617 CAPITAL EQUIPMENT PURCHASE 661 BUILDING/DATA INFRAS. IMPROV. 670 WASTEWATER SYSTEM IMPROVEMENTS 671 WWTP SECURITY 672 CITY-WIDE DRAINAGE IMPROVEMENTS 674 SOUTHERN SEWER EXT. AND LINES 950 TRANSFERS OUT 960 DEPRECIATION Capital Total DEPARTMENT TOTAL FY 2020 Final Actual For the Fiscal Year ending June 30, 2016 2017 2018 July - Dec 2019 0 6,000 0 0 2,000 10,000 41,000 2,000 18,000 2,000 80,000 0 0 3,478 0 0 10,866 37,669 0 0 0 0 0 0 0 0 1,022 1,515 28,137 0 16,766 0 0 4,759 0 0 804 1,432 4,071 26,577 0 4,477 0 0 0 0 0 0 520 2,549 18,950 0 12,869 0 0 161,000 52,012 47,441 42,120 34,889 695,000 45,000 170,000 0 0 0 1,582,000 1,100,000 0 0 0 0 0 0 1,581,000 961,723 0 0 0 0 0 0 1,746,500 994,032 0 0 0 0 0 0 1,712,000 1,023,662 0 0 25,611 0 13,136 0 867,502 512,512 3,592,000 2,542,723 2,740,532 2,735,662 1,418,762 5,221,000 3,957,991 4,181,185 4,127,159 2,099,936 234 2016 Budget For the Fiscal Year ending June 30, 2017 2018 2019 FY 2020 Requested Final Change FY 2019 to FY2020 Dollar Percent 0 6,000 0 0 0 10,000 40,000 0 0 0 0 0 6,000 0 0 0 10,000 40,000 0 0 0 0 0 6,000 0 0 0 10,000 20,000 0 20,000 0 0 0 6,000 0 0 2,000 10,000 16,000 2,000 18,000 2,000 0 0 6,000 0 0 2,000 10,000 41,000 2,000 18,000 2,000 80,000 0 6,000 0 0 2,000 10,000 41,000 2,000 18,000 2,000 80,000 0 0 0 0 0 0 25,000 0 0 0 80,000 0% 0% 0% 0% 0% 0% 156% 0% 0% 0% 80000% 56,000 56,000 56,000 56,000 161,000 161,000 105,000 188% 0 0 815,000 300,000 0 900,000 1,581,000 925,000 0 32,000 87,000 280,000 0 900,000 1,746,500 960,000 29,000 100,000 128,000 277,000 0 900,000 1,712,000 970,000 230,000 0 185,000 0 25,000 760,000 1,735,000 1,025,000 695,000 45,000 170,000 0 0 0 1,582,000 1,100,000 695,000 45,000 170,000 0 0 0 1,582,000 1,100,000 465,000 45,000 (15,000) 0 (25,000) (760,000) (153,000) 75,000 202% 45000% -8% 0% -100% -100% -9% 7% 4,521,000 4,005,500 4,116,000 3,960,000 3,592,000 3,592,000 (368,000) -9% 6,362,500 5,823,000 5,702,500 5,557,500 5,221,000 5,221,000 (336,500) -6% 235 Percent of Citywide Expenditure Budget (Excludes Contingency) Sewer Fund 4% Total Fund Budget Sewer Fund 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 6,362,500 3,957,991 2017 5,823,000 4,181,185 2018 5,702,500 4,127,159 Final 5,221,000 2019 5,557,500 2,099,936 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses 36% <1% Sewer Fund 23% Personnel Services Supplies Services 15% Special Projects Capital Outlay/Projects Debt Service/Fees 4% 22% 236 SANITATION FUND Council Adopted Final Budget 237 SANITATION Net Change from Previous Budget: $94,500 6% Sanitation manages trash and recycle pickup for all El Mirage residents and facilitates the curbside trash and recycle program through a contract with Parks and Sons. Curbside trash and recycle collection is done on the same day. The City is divided into two sections: Section 1 (Eastside of El Mirage Road) is collected on Mondays and Section 2 (Westside of El Mirage Road) is collected on Thursdays. Sanitation also provides a household hazardous waste program for residents. Significant Changes:  Parks and Sons service fee increased by $20,000 (2.4%) per contract.  $15,000 – garbage/recycle containers for new subdivision Capital Items:  No capital was requested this year for this Fund. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Transfers: To: Gen. Fund FROM: Sanitation Fund 357,000 238 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 239 Fund Name: Sanitation Fund Number : 52 REVENUES FY 2020 Final 1,600,000 0 0 20,000 0 0 0 Acct Acct Description 100 TRASH SERVICE CHARGES 150 GARBAGE CONTAINER SALES 160 RECYCLING REVENUE 842 INTEREST REVENUE 750 UNCLASSIFIED REVENUE 501 BOND PROCEEDS 970 TRANSFER IN TOTAL REVENUES 1,620,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 950 Actual For the Fiscal Year ending June 30, 2016 2017 2018 1,594,585 1,598,950 1,596,264 600 800 1,850 3,198 8,119 2,974 0 0 0 0 901 0 0 0 0 28,500 0 0 1,626,883 1,608,769 July - Dec 2019 801,927 0 739 0 0 0 0 1,601,087 802,665 Actual For the Fiscal Year ending June 30, 2016 2017 2018 30,000 30,000 30,000 46,125 46,955 62,819 1,000,585 1,013,724 1,042,687 0 0 0 0 0 0 0 0 0 0 0 0 297,000 297,500 297,500 July - Dec 2019 15,000 25,216 447,000 0 0 0 0 148,754 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency Transfer Out FY 2020 Final 30,000 100,500 1,100,000 0 0 0 0 357,000 TOTAL 1,587,500 1,374,210 1,388,178 1,432,506 635,969 30,000 62,000 38,000 500 0 975,000 15,000 2,000 16,000 2,000 90,000 357,000 30,000 46,125 0 0 300 882,075 13,570 0 15,999 1,364 87,277 297,500 30,000 46,955 0 0 0 890,185 20,101 0 16,102 1,392 85,944 297,500 30,000 45,984 16,835 0 0 915,855 19,913 7 11,038 1,559 94,314 297,000 15,000 25,216 0 0 0 381,613 7,035 0 6,459 586 51,307 148,754 1,587,500 1,374,210 1,388,178 1,432,506 635,969 32,500 252,673 220,591 168,581 166,696 EXPENDITURE DETAIL 199 LABOR DISTRIBUTION 223 GARBAGE CONTAINERS/PARTS 242 HHW EXPENSES 247 RECYCLING SUPPLIES 328 EQUIPMENT RENT/LEASES 336 TRASH SERVICE CHARGES 337 LANDFILL FEES 360 PRINTING COST 383 TRASH SERVICE 390 RECYCLING BIN TRASH PICKUP 394 BULK TRASH 950 TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 240 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 1,525,000 1,625,000 1,575,000 1,600,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,525,000 1,625,000 1,575,000 1,600,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 30,000 30,000 30,000 30,000 59,500 59,500 85,500 85,500 1,006,000 1,040,000 1,060,000 1,080,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 297,500 297,500 297,000 297,500 FY 2020 Requested Final 1,600,000 1,600,000 0 0 0 0 20,000 20,000 0 0 0 0 0 0 1,620,000 1,620,000 FY 2020 Requested Final 30,000 30,000 100,500 100,500 1,100,000 1,100,000 0 0 0 0 0 0 0 0 357,000 357,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 20,000 20000% 0 0% 0 0% 0 0% 20,000 1% Change FY 2019 to FY2020 Dollar Percent 0 0% 15,000 18% 20,000 2% 0 0% 0 0% 0 0% 0 0% 59,500 20% 1,393,000 1,427,000 1,472,500 1,493,000 1,587,500 1,587,500 94,500 6% 30,000 47,000 12,000 500 0 882,500 15,000 2,000 16,000 2,000 88,500 297,500 30,000 47,000 12,000 500 0 915,000 15,000 2,000 16,000 2,000 90,000 297,500 30,000 47,000 38,000 500 0 935,000 15,000 2,000 16,000 2,000 90,000 297,000 30,000 47,000 38,000 500 0 955,000 15,000 2,000 16,000 2,000 90,000 297,500 30,000 62,000 38,000 500 0 975,000 15,000 2,000 16,000 2,000 90,000 357,000 30,000 62,000 38,000 500 0 975,000 15,000 2,000 16,000 2,000 90,000 357,000 0 15,000 0 0 0 20,000 0 0 0 0 0 59,500 0% 32% 0% 0% 0% 2% 0% 0% 0% 0% 0% 20% 1,393,000 1,427,000 1,472,500 1,493,000 1,587,500 1,587,500 94,500 6% 132,000 198,000 102,500 107,000 32,500 32,500 (74,500) -70% 241 Percent of Citywide Expenditure Budget (Excludes Contingency) Sanitation Fund 2% Total Fund Budget Sanitation Fund 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2016 1,393,000 1,374,210 2017 1,427,000 1,388,178 2018 1,472,500 1,432,506 Final 1,587,500 2019 1,493,000 635,969 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Sanitation Fund 3% 8% Personnel Services Supplies Services 89% 242 COURT FUND Council Adopted Final Budget 243 COURT Net Change from Previous Budget: $120,500 18% The El Mirage City Court is responsible for the expedient adjudication of Criminal Misdemeanors, Criminal and Civil Traffic violations, El Mirage City Code violations, Injunctions Prohibiting Harassment and Orders of Protection that occur within the City Limits. Significant Changes:  ($29,000) Personnel cost reductions are related to the elimination of one Judicial Assistant position.  $147,000 LABOR DISTRIBUTION – This line item has been used to allocate personnel to other funds. For this year no allocations are proposed. Capital Items:  No capital was requested this year for this Fund. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 13.1 8.6 9.6 11.1 244 FY2020 10.1 Organizational Chart: Presiding Judge Court Administrator Judicial Supervisor Judicial Lead Judicial Assistant Transfers: To: Judicial Assistant Judicial Assistant Court FROM: Gen. Fund Financial Assistant (Part-time) 332,500 245 Interpreter (Part-time) Judicial Assistant Judicial Assistant Fund Name: Court Fund Number : 14 REVENUES FY 2020 Final 220,000 40,000 0 0 5,000 0 70,000 0 0 0 0 0 332,500 Acct Acct Description 100 COURT FINES 200 DEFENSIVE DRIVING REVENUE 250 GRANT REVENUE 350 FORFEITURE REVENUE 550 LOCAL COST 552 WARRANT FEE 553 LOCAL DEFAULT FEE 554 PARKING ORDINANCE 650 JCEF - LOCAL FUND 690 CONFIDENTIAL ADDRESS FND-LOCAL 700 MISCELLANEOUS FEES 940 CASH OVER/SHORT 970 TRANSFER IN TOTAL REVENUES 667,500 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Actual For the Fiscal Year ending June 30, 2016 2017 2018 223,457 217,155 238,539 27,680 42,470 34,910 0 0 0 1,300 850 2,095 3,927 3,170 4,857 4,008 3,300 2,188 121,081 86,637 82,005 0 91 0 656 734 497 124 113 191 5,729 6,411 1,561 20 4 (273) 327,500 23,500 265,000 715,481 384,434 July - Dec 2019 107,717 21,380 0 190 3,746 858 24,621 0 419 87 25 5 63,000 631,571 222,048 Actual For the Fiscal Year ending June 30, 2016 2017 2018 527,205 422,069 463,645 13,891 11,881 8,370 68,787 68,529 16,921 0 0 0 0 0 0 0 0 0 0 0 0 July - Dec 2019 228,833 2,973 9,141 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 757,000 13,000 21,500 0 0 0 0 TOTAL 791,500 607,873 498,968 494,456 240,947 577,000 3,000 0 64,000 36,000 9,000 56,000 2,000 4,000 6,000 0 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 0 0 0 5,500 0 3,000 500 3,000 0 547,721 393 462 87,972 32,724 7,653 58,471 1,202 2,062 0 (211,455) 5,359 0 3,773 769 1,011 644 325 11,500 2,564 2,850 383 41,785 2,471 660 2,190 0 3,039 660 301 383 440,978 620 0 51,940 26,717 6,248 46,176 1,195 1,624 0 (153,429) 3,885 211 1,809 836 957 87 585 0 2,221 11,903 0 43,581 4,663 1,869 2,137 0 1,185 370 664 (64) 459,535 1,423 2 47,970 27,993 6,547 47,284 1,307 1,584 0 (130,000) 4,930 234 2,134 4,260 2,056 277 0 0 2,202 9,150 0 0 322 155 1,868 0 1,218 520 1,419 66 240,084 509 0 17,435 14,770 3,454 25,451 379 249 0 (73,500) 1,199 129 1,012 479 109 45 0 0 1,158 4,500 0 0 0 0 343 0 778 375 2,009 (21) 791,500 607,873 498,968 494,456 240,947 (124,000) 107,609 (114,534) 137,115 (18,899) 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKER'S COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 230 OFFICE SUPPLIES 231 BUILDING JANITORIAL SUPPLIES 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 249 OPERATING MATERIAL & SUPPL 254 COMPUTER/PRINTER SUPPLIES 263 DATA INFRASTRUCTURE SERVICES 311 EQUIPMENT/FURNITURE PURCHASE 313 CONTRACTED SERVICES 319 INTERPRETER 339 JURY POLL EXPENSES 345 SECURITY SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 360 PRINTING COSTS 361 PUBLISHING/ADVERTISEMENT 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 371 SUBSCRIPTIONS 377 MISCELLANEOUS EXPENSES TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 246 Budget For the Fiscal Year ending June 30, 2016 2017 2018 180,000 195,000 195,000 15,000 20,000 25,000 0 0 0 5,000 5,000 0 5,000 5,000 0 5,000 5,000 5,000 90,000 115,000 85,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 327,500 23,500 265,000 627,500 368,500 575,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 671,000 485,000 569,000 7,000 13,000 13,000 70,500 70,500 19,000 0 0 0 0 0 0 0 0 0 0 0 0 2019 195,000 50,000 0 0 0 5,000 80,000 0 0 0 0 0 126,000 456,000 2019 639,000 13,000 19,000 0 0 0 0 FY 2020 Requested Final 220,000 220,000 40,000 40,000 0 0 0 0 5,000 5,000 0 0 70,000 70,000 0 0 0 0 0 0 0 0 0 0 332,500 332,500 667,500 667,500 FY 2020 Requested Final 757,000 757,000 13,000 13,000 21,500 21,500 0 0 0 0 0 0 0 0 Change FY 2019 to FY2020 Dollar Percent 25,000 13% (10,000) -20% 0 0% 0 0% 5,000 5000% (5,000) -100% (10,000) -13% 0 0% 0 0% 0 0% 0 0% 0 0% 206,500 164% 211,500 46% Change FY 2019 to FY2020 Dollar Percent 118,000 18% 0 0% 2,500 13% 0 0% 0 0% 0 0% 0 0% 748,500 568,500 601,000 671,000 791,500 791,500 120,500 18% 627,000 12,000 0 107,000 40,000 10,000 67,000 2,000 6,000 10,000 (210,000) 5,000 0 0 1,000 500 500 0 0 2,000 5,500 1,000 42,500 4,000 5,000 5,500 1,000 3,000 500 500 0 468,000 3,000 0 66,000 30,000 7,000 45,000 2,000 4,000 8,000 (148,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 42,500 4,000 5,000 5,500 0 3,000 500 500 0 510,000 3,000 0 83,000 32,000 8,000 49,000 2,000 4,000 8,000 (130,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 0 0 0 5,500 0 3,000 500 500 0 593,000 3,000 0 75,000 37,000 9,000 56,000 2,000 4,000 7,000 (147,000) 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 0 0 0 5,500 0 3,000 500 500 0 577,000 3,000 0 64,000 36,000 9,000 56,000 2,000 4,000 6,000 0 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 0 0 0 5,500 0 3,000 500 3,000 0 577,000 3,000 0 64,000 36,000 9,000 56,000 2,000 4,000 6,000 0 5,000 0 5,000 1,000 1,500 500 0 0 3,000 5,500 1,000 0 0 0 5,500 0 3,000 500 3,000 0 (16,000) 0 0 (11,000) (1,000) 0 0 0 0 (1,000) 147,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,500 0 -3% 0% 0% -15% -3% 0% 0% 0% 0% -14% -100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 500% 0% 748,500 568,500 601,000 671,000 791,500 791,500 120,500 18% (121,000) (200,000) (26,000) (215,000) (124,000) (124,000) 91,000 -42% 247 Percent of Citywide Expenditure Budget (Excludes Contingency) Court Fund 1% Total Fund Budget Court Fund 800,000 600,000 400,000 200,000 0 Budget Actual 2016 748,500 607,873 2017 568,500 498,968 2018 601,000 494,456 2019 671,000 240,947 Final 791,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Court Fund 2% 3% Personnel Services Supplies Services 95% 248 COURT ENHANCEMENT FUND Council Adopted Final Budget 249 COURT ENHANCEMENT FUND Net Change from Previous Budget: ($499,500) -43% The El Mirage City Court is responsible for the expedient adjudication of Criminal Misdemeanors, Criminal and Civil Traffic violations, El Mirage City Code violations, Injunctions Prohibiting Harassment and Orders of Protection that occur within the City Limits. A court enhancement and security fee shall be imposed by the City Court on each order or agreement to pay any fine, sanction, penalty, or assessment, or to participate in any Courtauthorized diversion program. The court enhancement and security fee shall not be imposed on civil parking violations. The court enhancement and security fee shall be collected by the City Court for deposit into the City Court Enhancement and Security Fund. The City Court Enhancement and Security Fund is established for the exclusive purpose of enhancing City Court processes and security. Monies in the Fund shall supplement, not supplant, funds provided to the City Court through the city budget process. Interest earned on the monies in the Fund shall be credited to the City Court Enhancement and Security Fund. The City Court shall administer the Fund and may make expenditures from the Fund for the purposes approved in this section. Significant Changes:  Decrease in Court Technology Account Expense of $958,500 previously used to budget all excess available funds. Capital Items:  $550,000 BUILDING/DATA INFRAS. IMPROV is identified for Court Facility Improvements. An additional $240,000 is budgeted in Facilities for this project as well. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 250 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 251 Fund Name: Court Enhancement Fund Fund Number : 15 REVENUES FY 2020 Final 5,000 5,000 50,000 0 15,000 Acct Acct Description 627 COURT TIME PMT REVENUE 628 COURT FTG FEE REVENUE 629 COURT TECH ACCT REVENUE 750 UNCLASSIFIED REVENUES 842 INTEREST REVENUE TOTAL REVENUES 75,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Actual For the Fiscal Year ending June 30, 2016 2017 2018 26,574 17,921 17,754 22,375 23,107 15,371 335,145 130,559 151,026 0 0 0 1,604 4,757 11,289 385,698 176,345 July - Dec 2019 6,933 5,824 63,792 0 8,768 195,440 85,316 Actual For the Fiscal Year ending June 30, 2016 2017 2018 131,550 121,724 102,789 10,975 0 18,015 26,409 27,716 78,066 18,512 0 0 269,182 0 0 0 0 0 0 0 0 July - Dec 2019 54,919 5,521 32,594 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 20,500 0 80,000 0 550,000 0 0 TOTAL 650,500 456,629 149,440 198,869 93,035 20,500 0 0 0 0 0 0 0 0 0 18,500 7,000 45,500 4,000 5,000 0 0 0 0 0 0 550,000 131,550 0 9,933 0 0 84 958 0 0 0 19,332 7,077 0 0 0 0 0 0 18,512 18,788 250,394 0 121,724 0 0 0 0 0 0 0 0 0 21,500 6,216 0 0 0 0 0 (0) 0 0 0 0 102,789 0 8,989 462 8,017 0 0 0 547 5,000 22,250 7,045 42,361 255 525 0 0 630 0 0 0 0 54,919 0 1,869 0 1,437 0 0 0 2,215 0 11,500 2,642 18,452 0 0 0 0 0 0 0 0 0 650,500 456,629 149,440 198,869 93,035 (575,500) (70,931) 26,905 (3,429) (7,719) EXPENDITURE DETAIL 199 LABOR DISTRIBUTION 232 COMPUTER/PRINTER SUPPLIES 237 EQUIPMENT PURCHASE 248 SOFTWARE PURCHASE 250 BUILDING MAINTENANCE/REPAIRS 261 EQUIPMENT MAINTENANCE CONTRACT 263 DATA INFRASTRUCTURE SERVICES 265 SOFTWARE MAINT CONTRACT 269 OTHER MAINTENANCE/REPAIRS 311 PROFESSIONAL SERVICES 313 CONTRACTED SERVICES 338 ARMORED CAR SERVICES 345 SECURITY SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINAR & TRAINING 361 PUBLISHING/ADVERTISEMENT COST 372 BANK CHARGES 377 MISCELLEANOUS EXPENSES 419 COURT TECHNOLOGY ACCT EXPENSE 617 CAPITAL EQUIPMENT PURCHASE 658 SITE IMPROVEMENTS 661 BUILDING/DATA INFRAS. IMPROV. TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 252 Budget For the Fiscal Year ending June 30, 2016 2017 2018 25,000 10,000 15,000 30,000 10,000 15,000 275,000 120,000 110,000 0 0 0 0 0 0 330,000 140,000 140,000 2019 15,000 20,000 130,000 0 5,000 170,000 FY 2020 Requested Final 5,000 5,000 5,000 5,000 50,000 50,000 0 0 15,000 15,000 75,000 75,000 Change FY 2019 to FY2020 Dollar Percent (10,000) -67% (15,000) -75% (80,000) -62% 0 0% 10,000 200% (95,000) -56% Change FY 2019 to FY2020 Dollar Percent (94,000) -82% 0 0% 3,000 4% (958,500) -100% 550,000 550000% 0 0% 0 0% Budget For the Fiscal Year ending June 30, 2016 2017 2018 135,500 98,000 116,500 0 0 0 12,000 25,500 77,000 1,247,000 666,500 81,500 0 0 0 0 0 0 0 0 0 2019 114,500 0 77,000 958,500 0 0 0 1,394,500 790,000 275,000 1,150,000 650,500 650,500 (499,500) -43% 135,500 0 0 0 0 0 0 0 0 0 0 5,000 0 0 0 0 7,000 0 1,247,000 0 0 0 98,000 0 0 0 0 0 0 0 0 0 18,500 7,000 0 0 0 0 0 0 666,500 0 0 0 116,500 0 0 0 0 0 0 0 0 0 18,500 7,000 42,500 4,000 5,000 0 0 0 81,500 0 0 0 114,500 0 0 0 0 0 0 0 0 0 18,500 7,000 42,500 4,000 5,000 0 0 0 958,500 0 0 0 20,500 0 0 0 0 0 0 0 0 0 18,500 7,000 45,500 4,000 5,000 0 0 0 0 0 0 550,000 20,500 0 0 0 0 0 0 0 0 0 18,500 7,000 45,500 4,000 5,000 0 0 0 0 0 0 550,000 (94,000) 0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 0 0 0 (958,500) 0 0 550,000 -82% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 7% 0% 0% 0% 0% 0% -100% 0% 0% 550000% 1,394,500 790,000 275,000 1,150,000 650,500 650,500 (499,500) -43% (1,064,500) (650,000) (135,000) (980,000) (575,500) (575,500) 404,500 -41% FY 2020 Requested Final 20,500 20,500 0 0 80,000 80,000 0 0 550,000 550,000 0 0 0 0 253 Percent of Citywide Expenditure Budget (Excludes Contingency) Court Enhancement Fund 1% Total Fund Budget Court Enhancement Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 1,394,500 456,629 2017 790,000 149,440 2018 275,000 198,869 Final 650,500 2019 1,150,000 93,035 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Court Enhancement Fund 85% 3% Personnel Services Services Capital Outlay/Projects 12% 254 PHOTO ENFORCEMENT FUND Council Adopted Final Budget 255 PHOTO ENFORCEMENT Net Change from Previous Budget: ($893,000) -77% The Photo Enforcement Fund was established to account for all revenues and expenses directly related to the processing and adjudication of fines generated from photo related traffic citations. Both the Police Department and the Court have expenditures that are charged to this fund. The City pays Redflex who provides the cameras and process service out of this fund. Any residual income left at the end of the year is later transferred equally to the funds that pay for police operations and the construction of Northern Parkway. This fund and program are being closed out in FY 2019-2020. Significant Changes:     Decreased labor distributions by $74,000 (77%). $275,000 (76%) decrease in photo radar service costs based on program elimination. Reserves of $194,000 were eliminated. $350,000 (70%) decrease to Transfer Out based on historical information. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Transfers: To: Gen. Fund Capital St. FROM: Photo Fund 75,000 75,000 256 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 257 Fund Name: Photo Enforcement Fund Number : 16 REVENUES FY 2020 Final 50,000 5,000 50,000 Acct Acct Description 105 PHOTO RADAR FINE 111 PROCESS SERVER - REDFLEX 200 DEFENSIVE DRIVING REVENUE TOTAL REVENUES 105,000 SUMMARY OF EXPENDITURES Actual For the Fiscal Year ending June 30, 2016 2017 2018 1,038,399 336,365 391,982 112,171 53,707 37,668 744,380 207,520 318,590 1,894,950 597,592 July - Dec 2019 155,749 6,734 161,290 748,240 323,773 Actual For the Fiscal Year ending June 30, 2016 2017 2018 229,198 71,756 92,914 10,388 0 0 674,712 299,628 220,250 0 0 0 0 0 0 0 0 0 1,189,000 833,000 980,000 July - Dec 2019 40,162 0 57,115 0 0 0 342,881 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 22,000 0 100,000 0 0 0 150,000 TOTAL 272,000 2,103,298 1,204,384 1,293,165 440,158 Dept 430 430 430 430 430 Acct EXPENDITURE DETAIL 199 LABOR DISTRIBUTION 362 MAILING COST 372 BANK CHARGES 377 MISCELLANEOUS EXPENSE 920 RESERVE TOTAL COURT 0 0 9,000 6,000 0 15,000 128,004 0 13,885 0 0 141,889 50,000 0 5,674 0 0 55,674 50,000 0 6,574 0 0 56,574 27,000 174 2,717 0 92,877 122,768 551 551 551 551 551 199 LABOR DISTRIBUTION 237 EQUIPMENT/FURNITURE PURCHASE 354 PHOTO ENFORCEMENT SERVICES 920 RESERVE 950 TRANSFER OUT TOTAL POLICE 22,000 0 85,000 0 150,000 257,000 101,194 10,388 660,827 0 1,189,000 1,961,409 21,756 0 293,954 0 833,000 1,148,710 42,914 0 213,676 0 980,000 1,236,590 13,162 0 54,224 0 250,004 317,390 TOTAL EXPENDITURES 272,000 2,103,298 1,204,384 1,293,165 440,158 (167,000) (208,348) (606,791) (544,924) (116,385) Category 100 200 300 400 600 700 900 NET REVENUE OVER EXPENDITURES 258 Budget For the Fiscal Year ending June 30, 2016 2017 2018 900,000 300,000 300,000 125,000 35,000 40,000 500,000 150,000 150,000 1,525,000 485,000 490,000 2019 325,000 45,000 300,000 670,000 FY 2020 Requested Final 50,000 50,000 5,000 5,000 50,000 50,000 105,000 105,000 Change FY 2019 to FY2020 Dollar Percent (275,000) -85% (40,000) -89% (250,000) -83% (565,000) -84% Budget For the Fiscal Year ending June 30, 2016 2017 2018 253,000 68,500 126,000 0 0 0 972,000 416,500 355,000 0 0 0 0 0 0 0 0 0 1,189,000 833,000 980,000 2019 96,000 0 375,000 0 0 0 694,000 2,414,000 1,318,000 1,461,000 1,165,000 272,000 272,000 (893,000) -77% 128,000 0 20,000 0 0 148,000 50,000 0 18,000 6,000 0 74,000 50,000 0 9,000 6,000 0 65,000 54,000 0 9,000 6,000 0 69,000 0 0 9,000 6,000 0 15,000 0 0 9,000 6,000 0 15,000 (54,000) 0 0 0 0 (54,000) -100% 0% 0% 0% 0% -78% 125,000 0 952,000 0 1,189,000 2,266,000 18,500 0 392,500 0 833,000 1,244,000 76,000 0 340,000 0 980,000 1,396,000 42,000 0 360,000 194,000 500,000 1,096,000 22,000 0 85,000 0 150,000 257,000 22,000 0 85,000 0 150,000 257,000 (20,000) 0 (275,000) (194,000) (350,000) (839,000) -48% 0% -76% -100% -70% -77% 2,414,000 1,318,000 1,461,000 1,165,000 272,000 272,000 (893,000) -77% (889,000) (833,000) (971,000) (495,000) (167,000) (167,000) 328,000 -66% FY 2020 Requested Final 22,000 22,000 0 0 100,000 100,000 0 0 0 0 0 0 150,000 150,000 259 Change FY 2019 to FY2020 Dollar Percent (74,000) -77% 0 0% (275,000) -73% 0 0% 0 0% 0 0% (544,000) -78% Percent of Citywide Expenditure Budget (Excludes Contingency) Photo Enforcement Fund <1% Total Fund Budget Photo Enforcement Fund 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Budget Actual 2016 2,414,000 2,103,298 2017 1,318,000 1,204,384 2018 1,461,000 1,293,165 Final 272,000 2019 1,165,000 440,158 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Photo Enforcement Fund 18% Personnel Services Services 82% 260 HIGHWAY USER REVENUE FUND (HURF) Council Adopted Final Budget 261 HIGHWAY USER REVENUE FUND (HURF) Net Change from Previous Budget: ($917,500) -22% The highway user revenue fund (HURF) is responsible for the upkeep of over 200 lane miles of City streets and rightof-ways. HURF accomplishes this through the pavement maintenance program, routine street sweeping, contract administration for right-of-way landscaping, traffic signal maintenance contract, and emergency service support. Significant Changes:  No Significant changes were identified in operational line items. Special Projects  $400,000 – block wall repainting program Capital Items:         $47,000 - vehicle replacement program $850,000 - pavement management program $15,000 - trailer replacement $20,000 - easement access program $375,000 - 121st Avenue and Cheryl Drive Improvements (Comm Dev) $185,000 – Pedestrian Signal – Greenway Road & Sunny Lane (Comm Dev) $40,000 – Traffic Signal Modifications at El Mirage Road and Cactus Road (Comm Dev) $90,000 – Carryforward Projects Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 6 6 4 4 262 FY2020 4 Organizational Chart: Transfers: To: HURF FROM: Gen. Fund 856,500 263 Fund Name: HURF Fund Number : 21 REVENUES FY 2020 Final 2,350,000 0 0 0 0 0 856,500 Acct Acct Description 100 HURF/STATE GASOLINE TAX 250 TRANSPORTATION FEE 550 REIMBURSEMENT 749 TRAFFIC SIGNAL IMPROVEMENTS 755 RECOVERY FROM PRIOR YEAR 842 INTEREST REVENUE 970 TRANSFER IN TOTAL REVENUES 3,206,500 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 311,000 215,500 759,000 400,000 1,622,000 0 0 TOTAL 3,307,500 264 Actual For the Fiscal Year ending June 30, 2016 2017 2018 2,053,186 2,186,814 2,281,026 0 0 0 0 73,745 5,888 0 0 16,791 0 0 0 0 0 0 481,000 83,500 1,004,000 2,534,186 3,307,706 1,274,602 Actual For the Fiscal Year ending June 30, 2016 2017 2018 300,387 269,402 290,452 124,349 189,356 237,532 710,762 645,980 620,533 751,802 903,765 817,562 29,660 0 39,967 0 0 0 183,000 184,000 160,000 July - Dec 2019 135,119 91,802 305,358 0 1,360,841 0 301,004 2,099,959 2,344,059 July - Dec 2019 1,181,602 0 0 0 0 0 93,000 2,192,503 2,166,045 2,194,124 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 1,825,000 1,950,000 2,100,000 2,200,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 553,000 83,500 1,004,000 186,000 2,378,000 2,033,500 3,104,000 2,386,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 363,500 292,500 297,500 309,000 169,500 173,000 192,500 212,500 660,000 656,500 682,000 762,000 0 0 1,500 0 930,000 1,355,000 1,700,000 2,339,500 0 0 0 0 183,000 184,000 160,000 602,000 2,306,000 2,661,000 3,033,500 4,225,000 FY 2020 Requested Final 2,350,000 2,350,000 0 0 0 0 0 0 0 0 0 0 856,500 856,500 3,206,500 3,206,500 FY 2020 Requested Final 311,000 311,000 215,500 215,500 759,000 759,000 400,000 400,000 1,622,000 1,622,000 0 0 0 0 3,307,500 265 3,307,500 Change FY 2019 to FY2020 Dollar Percent 150,000 7% 0 0% 0 0% 0 0% 0 0% 0 0% 670,500 360% 820,500 34% Change FY 2019 to FY2020 Dollar Percent 2,000 1% 3,000 1% (3,000) 0% 400,000 400000% (717,500) -31% 0 0% (602,000) -100% (917,500) -22% EXPENDITURE DETAIL (CONT'D) EXPENDITURE DETAIL 110 SALARIES AND WAGES 111 OVERTIME 117 COMPTIME 120 HEALTH-LIFE-DENTAL INSURANCE 123 CALL BACK PAY 130 SOCIAL SECURITY CONTRIBUTION 131 MEDICARE CONTRIBUTION 132 ASRS CONTRIBUTION 140 WORKERS COMPENSATION 141 UNEMPLOYMENT INSURANCE 142 AZ JOB TRAINING TAX 199 LABOR DISTRIBUTION 210 SMALL TOOLS/EQUIP/PARTS 211 FUEL AND LUBRICANTS 213 SAFETY EQUIPMENT/SUPPLIES 219 STREET SIGN EXPENSES 222 CHEMICAL EXPENSE 225 ASPHALT/COAL MATERIAL 230 OFFICE SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 243 IRRIGATION SUPPLIES 249 OPERATING MATERIAL & SUPPLIES 269 OTHER MAINTENANCE/REPAIRS 270 TRAFFIC SIGNAL MAINT/REPAIRS 311 PROFESSIONAL SERVICES 313 CONTRACTED SERVICES 320 MEDICAL/DRUG EXAMS & TESTING 328 EQUIPMENT RENT/LEASES 351 CONFERENCE,SEMINAR & TRAINING 361 PUBLISHING/ADVERTISEMENT 370 DUES-MEMBERSHIPS-FEES 381 WIRELESS COMMUNICATIONS 388 STREET/TRAFFIC LIGHT ELECTRICITY 400 SPECIAL PROJECTS 460 STREET IMPROVEMENTS 469 PM-10 COMPLIANCE 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 665 TRAFFIC SIGNAL IMPROVEMENTS 666 STREET IMPROVEMENTS 950 TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2020 Final Actual For the Fiscal Year ending June 30, 2016 2017 2018 July - Dec 2019 188,000 16,000 0 51,000 0 13,000 3,000 26,000 8,000 2,000 4,000 0 2,500 15,000 3,000 26,000 9,000 4,500 0 0 6,000 3,000 11,000 21,000 114,500 0 319,500 0 2,500 2,000 500 1,500 3,000 430,000 400,000 0 0 15,000 47,000 225,000 1,335,000 0 197,921 5,399 10 45,669 0 11,985 2,803 22,895 12,882 823 0 0 1,467 11,229 1,733 15,207 0 689 6 0 0 0 16,172 10,969 66,878 0 294,882 0 0 1,493 285 1,125 4,175 408,801 0 749,802 2,000 0 0 0 29,660 183,000 173,995 5,088 150 42,893 0 10,342 2,419 20,426 13,412 678 0 0 1,857 13,502 2,412 26,881 0 1,844 0 205 1,435 0 23,514 27,775 89,930 677 228,497 0 2,469 895 0 1,675 5,557 406,211 0 903,765 0 0 0 0 0 184,000 180,704 8,265 906 49,363 0 10,862 2,540 21,836 15,543 431 0 0 2,171 20,836 3,388 24,288 5,802 5,698 41 272 3,522 8,895 8,177 16,316 138,125 0 187,642 0 3,006 920 188 2,266 5,377 421,134 1,287 816,276 0 0 0 0 39,967 160,000 86,744 5,464 260 20,600 0 5,300 1,240 10,911 4,600 0 0 0 1,242 8,407 1,438 26,932 4,487 36 0 0 0 0 6,577 495 42,188 0 85,142 0 400 250 0 0 1,791 217,774 0 0 0 0 0 54,477 1,306,364 301,004 3,307,500 2,099,959 2,192,503 2,166,045 2,194,124 (101,000) 434,227 151,557 1,141,660 (919,522) 266 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 FY 2020 Requested Final Change FY 2019 to FY2020 Dollar Percent 209,000 5,000 0 66,000 7,500 19,000 5,000 34,000 13,000 2,000 3,000 0 2,500 18,000 2,000 12,500 0 6,500 0 0 0 0 3,500 50,000 74,500 0 242,000 0 2,500 500 500 1,500 3,000 410,000 0 0 0 0 0 0 930,000 183,000 185,000 5,000 0 42,000 7,500 13,000 3,000 23,000 9,000 2,000 3,000 0 2,500 18,000 2,000 12,500 0 6,500 0 0 0 0 7,000 50,000 74,500 0 238,500 0 2,500 500 500 1,500 3,000 410,000 0 0 0 0 0 0 1,355,000 184,000 179,000 13,000 0 50,000 7,500 12,000 3,000 22,000 8,000 2,000 1,000 0 2,500 15,000 2,000 23,000 6,000 4,500 0 0 7,000 6,000 11,000 21,000 94,500 0 263,500 0 2,500 1,000 500 1,500 3,000 410,000 1,500 0 0 0 0 0 1,700,000 160,000 184,000 13,000 0 50,000 8,000 13,000 3,000 24,000 8,000 2,000 4,000 0 2,500 15,000 3,000 23,000 6,000 4,500 0 0 6,000 6,000 11,000 21,000 114,500 0 323,500 0 2,500 1,000 500 1,500 3,000 430,000 0 0 0 10,000 0 79,000 2,250,500 602,000 188,000 16,000 0 51,000 0 13,000 3,000 26,000 8,000 2,000 4,000 0 2,500 15,000 3,000 26,000 9,000 4,500 0 0 6,000 3,000 11,000 21,000 114,500 0 319,500 0 2,500 2,000 500 1,500 3,000 430,000 400,000 0 0 15,000 47,000 225,000 1,335,000 0 188,000 16,000 0 51,000 0 13,000 3,000 26,000 8,000 2,000 4,000 0 2,500 15,000 3,000 26,000 9,000 4,500 0 0 6,000 3,000 11,000 21,000 114,500 0 319,500 0 2,500 2,000 500 1,500 3,000 430,000 400,000 0 0 15,000 47,000 225,000 1,335,000 0 4,000 3,000 0 1,000 (8,000) 0 0 2,000 0 0 0 0 0 0 0 3,000 3,000 0 0 0 0 (3,000) 0 0 0 0 (4,000) 0 0 1,000 0 0 0 0 400,000 0 0 5,000 47,000 146,000 (915,500) (602,000) 2% 23% 0% 2% -100% 0% 0% 8% 0% 0% 0% 0% 0% 0% 0% 13% 50% 0% 0% 0% 0% -50% 0% 0% 0% 0% -1% 0% 0% 100% 0% 0% 0% 0% 400000% 0% 0% 50% 47000% 185% -41% -100% 2,306,000 2,661,000 3,033,500 4,225,000 3,307,500 3,307,500 (917,500) -22% 72,000 (627,500) 70,500 (1,839,000) (101,000) (101,000) 1,738,000 -95% 267 Percent of Citywide Expenditure Budget (Excludes Contingency) HURF Fund 5% Total Fund Budget Highway User Revenue Fund 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Budget Actual 2016 2,306,000 2,099,959 2017 2,661,000 2,192,503 2018 3,033,500 2,166,045 2019 4,225,000 2,194,124 Final 3,307,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Highway User Revenue Fund 9% 7% Personnel Services Supplies 49% 23% Services Special Projects Capital Outlay/Projects 12% 268 LOCAL TRANSPORTATION ASSISTANCE FUND (LTAF) Council Adopted Final Budget 269 LOCAL TRANSPORTATION ASSISTANCE FUND (LTAF) Net Change from Previous Budget: ($203,000) -60% The City of El Mirage expanded its partnership with Northwest Valley Connect to provide Dial-A-Ride services. El Mirage Dial-A-Ride service provides on-demand service based upon certification of eligibility for El Mirage Seniors ages 65 and older and persons with disabilities within the Dial-A-Ride boundary. Valley Metro Paratransit operates within El Mirage only when both ends of the trip are within the federally mandated service area. Significant Changes:  Operating Materials and Supplies decreased $123,000 (100%) to offset declining fund balances.  Construction CIP reduced $75,000 (100%) as bus shelters were completed. Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 270 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 271 Fund Name: LTAF Fund Number : 23 REVENUES FY 2020 Final 95,000 0 0 0 0 0 Acct Acct Description 150 LTAF/LOTTERY REVENUE SHARING 200 D.A.R.T. BUS FARES 350 VALLEY METRO (RPTA) 550 REIMBURSEMENTS 755 RECOVERY FROM PRIOR YEAR 842 INTEREST REVENUE TOTAL REVENUES 95,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers TOTAL EXPENDITURE DETAIL 249 OPERATING MATERIAL & SUPPLIES 313 CONTRACTED SERVICES 650 VEHICLE PURCHASE 666 STREET IMPROVEMENTS-CAPITAL 668 CONSTRUCTION-CIP TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2020 Final 0 0 137,000 0 0 0 0 Actual For the Fiscal Year ending June 30, 2016 2017 2018 95,813 93,297 96,038 0 0 0 2,374 0 0 0 0 0 142,249 0 0 0 0 0 240,436 93,297 July - Dec 2019 0 0 0 2,974 0 0 96,038 2,974 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 63,430 54,028 49,978 0 0 0 0 83,181 85,285 0 0 0 0 0 0 July - Dec 2019 0 0 33,703 0 68,579 0 0 137,000 63,430 137,209 135,263 102,283 0 137,000 0 0 0 0 63,430 0 0 0 0 54,028 0 83,181 0 0 49,978 0 85,285 0 0 33,703 0 0 68,579 137,000 63,430 137,209 135,263 102,283 (42,000) 177,006 (43,912) (39,225) (99,309) 272 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 94,000 96,000 95,000 95,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 94,000 96,000 95,000 95,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 263,000 136,000 95,000 123,000 31,000 90,000 93,500 142,000 0 0 0 0 0 170,000 245,000 75,000 0 0 0 0 0 0 0 0 FY 2020 Requested Final 95,000 95,000 0 0 0 0 0 0 0 0 0 0 95,000 95,000 FY 2020 Requested Final 0 0 0 0 137,000 137,000 0 0 0 0 0 0 0 0 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Change FY 2019 to FY2020 Dollar Percent 0 0% (123,000) -100% (5,000) -4% 0 0% (75,000) -100% 0 0% 0 0% 294,000 396,000 433,500 340,000 137,000 137,000 (203,000) -60% 263,000 31,000 0 0 0 136,000 90,000 0 170,000 0 95,000 93,500 0 170,000 75,000 123,000 142,000 0 0 75,000 0 137,000 0 0 0 0 137,000 0 0 0 (123,000) (5,000) 0 0 (75,000) -100% -4% 0% 0% -100% 294,000 396,000 433,500 340,000 137,000 137,000 (203,000) -60% (200,000) (300,000) (338,500) (245,000) (42,000) (42,000) 203,000 -83% 273 Percent of Citywide Expenditure Budget (Excludes Contingency) LTAF Fund <1% Total Fund Budget LTAF Fund 500,000 400,000 300,000 200,000 100,000 0 Budget Actual 2016 294,000 63,430 2017 396,000 137,209 2018 433,500 135,263 2019 340,000 102,283 Final 137,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses LTAF Fund 100% Services 274 POLICE TOWING FUND Council Adopted Final Budget 275 POLICE TOWING Net Change from Previous Budget: ($136,000) -72% This fund was established for the use of the Police Department and is administered by the Police Department in accordance with the regulations of Arizona Revised Statute 283511 which reads in-part: “The immobilizing or impounding agency shall establish procedures for immobilization hearings or post storage hearings, for the release of properly immobilized or impounded vehicles and for imposition of a charge for administrative costs …the administrative charges collected pursuant to this section shall be transmitted to the city treasurer for deposit in a special fund established by the municipality for the purpose of implementing section 28-872 and this article”. Significant Changes:  All available and unallocated funds have been budgeted in Operating Materials and Supplies which decreased $140,000 (86%). Capital Items:  No capital was requested this year for this department. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 276 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 277 Fund Name: Police Towing Fund Number : 28 REVENUES FY 2020 Final 25,000 Acct Acct Description 563 IMPOUND REVENUE (28-3511) TOTAL REVENUES 25,000 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Actual For the Fiscal Year ending June 30, 2016 2017 2018 69,900 60,605 57,000 69,900 60,605 July - Dec 2019 43,800 57,000 43,800 Actual For the Fiscal Year ending June 30, 2016 2017 2018 24,948 26,438 27,887 4,094 2,952 0 0 7,000 7,000 0 0 0 0 50,819 0 0 0 0 0 0 0 July - Dec 2019 8,377 0 0 0 0 0 0 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 23,000 22,000 9,000 0 0 0 0 TOTAL 54,000 29,042 87,208 34,887 8,377 23,000 22,000 9,000 0 24,948 4,094 0 0 26,438 2,952 7,000 50,819 27,887 0 7,000 0 8,377 0 0 0 TOTAL EXPENDITURES 54,000 29,042 87,208 34,887 8,377 NET REVENUE OVER EXPENDITURES (29,000) 40,858 (26,603) 22,113 35,423 EXPENDITURE DETAIL 199 LABOR DISTRIBUTION 249 OPERATING MATERIALS AND SUPPLIES 370 DUES-MEMBERSHIPS-FEES 659 EQUIPMENT/SOFTWARE 278 Budget For the Fiscal Year ending June 30, 2016 2017 2018 70,000 71,000 70,000 70,000 71,000 70,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 39,000 56,500 25,000 141,000 164,500 39,000 0 0 7,000 0 0 0 0 0 0 0 0 0 0 0 0 2019 60,000 60,000 2019 21,000 162,000 7,000 0 0 0 0 FY 2020 Requested Final 25,000 25,000 25,000 25,000 FY 2020 Requested Final 23,000 23,000 22,000 22,000 9,000 9,000 0 0 0 0 0 0 0 0 Change FY 2019 to FY2020 Dollar Percent (35,000) -58% (35,000) -58% Change FY 2019 to FY2020 Dollar Percent 2,000 0 (140,000) (1) 2,000 0 0 0 0 0 0 0 0 0 180,000 221,000 71,000 190,000 54,000 54,000 (136,000) -72% 39,000 141,000 0 0 56,500 164,500 0 0 25,000 39,000 7,000 0 21,000 162,000 7,000 0 23,000 22,000 9,000 0 23,000 22,000 9,000 0 2,000 (140,000) 2,000 0 10% -86% 29% 0% 180,000 221,000 71,000 190,000 54,000 54,000 (136,000) -72% (110,000) (150,000) (1,000) (130,000) (29,000) (29,000) 101,000 -78% 279 Percent of Citywide Expenditure Budget (Excludes Contingency) Police Towing Fund <1% Total Fund Budget Police Towing Fund 250,000 200,000 150,000 100,000 50,000 0 Budget Actual 2016 180,000 29,042 2017 221,000 87,208 2018 71,000 34,887 2019 190,000 8,377 Final 54,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Police Towing Fund 17% 42% Personnel Services Supplies Services 41% 280 COMMUNITY DEVELOPMENT BLOCK GRANT FUND (CDBG) Council Adopted Final Budget 281 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Net Change from Previous Budget: $447,000 112% This fund is used to account for capital projects approved and funded by CDBG. Any in-kind or direct City expenses are recorded in other departments. Significant Changes:  The FY19-20 CDBG project will replace approximately 2,600 linear feet of existing water lines within the Public Utility Easement between Palm and Alto Streets. This project is located in the downtown area of El Mirage, which is CDBG eligible. Capital Items:  $500,000 is budgeted to replace approximately 2,600 linear feet of existing water lines within the Public Utility Easement between Palm and Alto Streets.  $347,000 is budgeted to complete the FY 18-19 CDBG ADA sidewalk improvements identified in the colored areas of the picture above. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 282 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 283 Fund Name: CDBG Fund Number : 31 REVENUES Dept FY 2020 Final 500,000 Acct Acct Description 464 MAIN ST. WATERLINE IMPROVE TOTAL REVENUES 500,000 0 0 0 0 0 847,000 0 0 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 67,504 0 0 0 0 0 0 588,407 0 111,563 0 0 0 3,383 0 0 July - Dec 2019 0 0 0 0 0 0 0 TOTAL 847,000 591,790 0 179,067 0 EXPENDITURE DETAIL 668 CONSTRUCTION-CIP 950 TRANSFER OUT 210 SMALL TOOLS/EQUIP/PARTS 212 MEDICAL EQUIPMENT/SUPPLIES 213 SAFETY EQUIPMENT/SUPPLIES 253 VEHICLE MAINTENANCE/REPAIRS 617 CAPITAL EQUIPMENT PURCHASE TOTAL EXPENDITURES 847,000 0 0 0 0 0 0 847,000 588,407 3,383 0 0 0 0 0 591,790 0 0 0 0 0 0 0 0 0 0 2,601 1,501 53,032 10,370 111,563 179,067 0 0 0 0 0 0 0 0 NET REVENUE OVER EXPENDITURES (347,000) (3,633) 0 (179,067) 0 Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 284 588,157 0 July - Dec 2019 0 0 SUMMARY OF EXPENDITURES 466 400 561 561 561 561 561 Actual For the Fiscal Year ending June 30, 2016 2017 2018 588,157 0 0 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 595,000 0 755,000 400,000 595,000 0 755,000 400,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 595,000 0 755,000 400,000 0 0 0 0 3,500 0 0 0 FY 2020 Requested Final 500,000 500,000 500,000 500,000 FY 2020 Requested Final 0 0 0 0 0 0 0 0 847,000 847,000 0 0 0 0 Change FY 2019 to FY2020 Dollar Percent 100,000 25% 100,000 25% Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 447,000 112% 0 0% 0 0% 598,500 0 755,000 400,000 847,000 847,000 447,000 112% 595,000 3,500 0 0 0 0 0 598,500 0 0 0 0 0 0 0 0 755,000 0 0 0 0 0 0 755,000 400,000 0 0 0 0 0 0 400,000 847,000 0 0 0 0 0 0 847,000 847,000 0 0 0 0 0 0 847,000 447,000 0 0 0 0 0 0 447,000 112% 0% 0% 0% 0% 0% 0% 112% (3,500) 0 0 0 (347,000) (347,000) (347,000) -347000% 285 Percent of Citywide Expenditure Budget (Excludes Contingency) CDBG Fund 1% Total Fund Budget CDBG Fund 1,000,000 800,000 600,000 400,000 200,000 0 Budget Actual 2016 598,500 591,790 2017 0 0 2018 755,000 179,067 2019 400,000 0 Final 847,000 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses CDBG Fund 100% Capital Outlay/Projects 286 DEBT SERVICE FUND Council Adopted Final Budget 287 DEBT SERVICE Net Change from Previous Budget: $14,500 1% This fund accounts for voter approved secondary property taxes used to pay for bond issues, budget overrides, and special districts. These tax rates are separate from the primary property tax rates. General Obligation (GO) debt is backed by the full faith and credit of the issuing municipality and is secured by the ad valorem (property tax) taxing power of the city. Arizona’s Constitution stipulates that GO debt may be issued to pay for general municipal purposes and for supplying such city with water, artificial light or sewers, and for the acquisition and development of land for open space preserves, parks, playgrounds and recreational facilities, public safety, law enforcement, fire and emergency services facilities, and streets and transportation facilities. Significant Changes:  $35,000 PRINCIPAL – Paying down voter authorized debt  ($20,500) TRUST/AGENCY FEES – No planned refundings Capital Items:  No capital was requested this year for this fund. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Transfers: To: Debt Service FROM: Gen. Fund 100,000 288 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 289 Fund Name: Debt Service Fund Number : 41 REVENUES FY 2020 Final 2,030,000 0 0 10,000 0 0 100,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 2,009,931 2,035,583 2,032,303 0 0 0 0 0 0 661 558 300 0 6,992 9,266,581 453 0 606 100,000 100,000 100,000 2,140,000 2,111,044 11,399,790 1,211,047 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 0 0 0 0 0 2,166,500 0 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,176,213 2,188,894 2,329,246 0 0 9,073,030 July - Dec 2019 0 0 0 0 0 476,003 0 TOTAL 2,166,500 2,176,213 2,188,894 11,402,276 476,003 0 0 0 0 0 0 0 948,500 1,190,000 28,000 0 0 68,972 0 36,113 50,000 400,000 352,888 681,431 585,000 1,810 0 0 76,400 0 34,113 55,000 415,000 336,490 663,881 605,000 3,010 0 186,700 26,380 0 0 0 435,000 191,875 645,731 840,000 3,560 9,073,030 0 0 0 0 0 0 160,538 313,566 0 1,900 0 2,166,500 2,176,213 2,188,894 11,402,276 476,003 (26,500) (65,169) (45,761) (2,486) 735,044 Acct Acct Description 150 SECONDARY PROPERTY TAX 151 YMCA DEBT SVC REVENUE 550 REIMBURSEMENTS 842 INTEREST REVENUE 250 OTHER FINANCING SOURCES 755 RECOVERY FROM PRIOR YEAR 970 TRANSFER IN TOTAL REVENUES SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 EXPENDITURE DETAIL 730 COST OF ISSUANCE 750 GADA-SERIES 2004 -INTEREST 751 GADA - SERIES 2004 - PRINC 752 GADA - SERIES 2007-INTERES 753 GADA - SERIES 2007- PRINCI 754 GADA - SERIES 2009 - PRINC 755 GADA SERIES - 2009 - INTER 756 GADA - SERIES 2012- INTEREST 757 GADA - SERIES 2012 - PRINCIPAL 773 TRUST/AGENCY FEES 990 OTHER FINANCING USES TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES 290 2,143,133 July - Dec 2019 1,160,587 0 0 458 0 0 50,002 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 2,030,000 2,030,000 2,030,000 2,030,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 100,000 100,000 100,000 2,130,000 2,130,000 2,130,000 2,130,000 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,221,500 2,210,000 2,339,000 2,152,000 0 0 0 0 FY 2020 Requested Final 2,030,000 2,030,000 0 0 0 0 10,000 10,000 0 0 0 0 100,000 100,000 2,140,000 2,140,000 FY 2020 Requested Final 0 0 0 0 0 0 0 0 0 0 2,166,500 2,166,500 0 0 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 10,000 10000% 0 0% 0 0% 0 0% 10,000 0% Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 14,500 1% 0 0% 2,221,500 2,210,000 2,339,000 2,152,000 2,166,500 2,166,500 14,500 1% 91,500 95,500 265,000 38,500 50,000 385,000 368,500 603,500 305,000 19,000 0 0 156,500 280,000 34,500 55,000 415,000 337,000 585,000 325,000 22,000 0 130,000 76,500 0 32,000 55,000 435,000 319,500 620,000 646,000 25,000 0 0 0 0 0 0 0 0 948,500 1,155,000 48,500 0 0 0 0 0 0 0 0 948,500 1,190,000 28,000 0 0 0 0 0 0 0 0 948,500 1,190,000 28,000 0 0 0 0 0 0 0 0 0 35,000 (20,500) 0 0% 0% 0% 0% 0% 0% 0% 0% 3% -42% 0% 2,221,500 2,210,000 2,339,000 2,152,000 2,166,500 2,166,500 14,500 1% (91,500) (80,000) (209,000) (22,000) (26,500) (26,500) (4,500) 20% 291 Percent of Citywide Expenditure Budget (Excludes Contingency) Debt Service Fund 2% Total Fund Budget Debt Service Fund 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Budget Actual 2016 2,221,500 2,176,213 2017 2,210,000 2,188,894 2018 2,339,000 11,402,276 2019 2,152,000 476,003 Final 2,166,500 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Debt Service Fund 100% Debt Service/Fees 292 CAPITAL PROJECTS FUND - STREETS Council Adopted Final Budget 293 CAPITAL STREETS FUND Net Change from Previous Budget: $13,214,500 500% This fund is used to account for the City’s portion of the annual payment related to Northern Parkway’s construction. Northern Parkway is a joint venture between several project partners that share the cost of the construction. This fund also serves major roadway projects funded in part by the Maricopa Association of Governments (MAG) as well as covers the debt service payments related to the construction of those projects. Significant Changes:  $19,000 EXCISE BOND PRINCIPAL – Increased to account for the additional principle retired in this fiscal year. Capital Items:  $13,195,500 STREET IMPROVEMENTS – Dysart Road construction project scope of work has been expanded. Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Transfers: To: Capital St. FROM: Gen. Fund Photo Fund 10,039,000 75,000 294 FY 2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 295 Fund Name: Capital Projects - Streets Fund Number : 56 REVENUES 0 0 0 0 0 0 0 0 10,114,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 3,264,088 6,724,900 1,709,054 1,156 488 1,387 14,832 16,576 20,858 7,970,000 0 0 862,223 0 0 0 0 100 1,024,500 1,310,000 1,315,500 10,114,000 13,136,799 FY 2020 Final Acct Acct Description 200 DYSART-ROAD IMPROVEMENTS 220 MAG STREET GRANT 550 REIMBURSEMENTS 755 RECOVERY FROM PRIOR YEAR 842 INTEREST REVENUE 501 BOND PROCEEDS 502 BOND PREMIUM 750 UNCLASSIFIED REVENUES 970 TRANSFER IN TOTAL REVENUES 3,046,899 805,744 0 0 0 500,000 14,507,500 852,000 0 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 0 0 0 0 500,000 500,000 465,200 7,745,995 10,879,360 4,071,340 832,850 295,507 378,450 0 0 0 July - Dec 2019 0 0 0 0 211,646 180,150 0 15,859,500 8,541,502 11,757,810 5,369,390 391,796 500,000 14,507,500 0 360,500 491,500 0 0 500,000 0 7,745,995 295,507 0 0 0 500,000 0 10,879,360 378,450 0 0 0 465,200 34,127 4,037,214 378,450 453,500 900 0 0 211,646 0 180,150 0 0 0 15,859,500 8,541,502 11,757,810 5,369,390 391,796 (5,745,500) 4,595,297 (3,705,846) (2,322,491) 413,948 SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers TOTAL EXPENDITURE DETAIL 497 NORTHERN PARKWAY PROJECT 666 STREET IMPROVEMENTS 669 EL MIRAGE ROAD IMPROVEMENT 750 INTEREST 759 EXCISE BOND PRINCIPAL 773 TRUST/AGENCY FEES 950 TRANSFER OUT TOTAL EXPENDITURES NET REVENUE OVER EXPENDITURES FY 2020 Final 296 8,051,964 July - Dec 2019 0 0 625 0 13,573 0 0 0 791,546 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 10,553,000 7,647,000 3,800,000 0 0 0 0 0 0 0 0 0 11,679,500 0 0 0 0 0 0 0 0 0 0 0 1,024,500 1,310,000 1,315,500 1,583,000 23,257,000 8,957,000 5,115,500 1,583,000 FY 2020 Requested Final 0 0 0 0 0 0 0 0 50,000 0 0 0 0 0 0 0 0 10,114,000 50,000 10,114,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 8,531,000 539% 8,531,000 539% Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 0 0 0 0 0 0 0 0 500,000 500,000 500,000 500,000 26,202,000 19,704,500 5,698,000 1,312,000 430,000 378,500 832,000 833,000 0 0 0 0 FY 2020 Requested Final 0 0 0 0 0 0 500,000 500,000 14,507,500 14,507,500 852,000 852,000 0 0 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 13,195,500 1006% 19,000 2% 0 0% 27,132,000 20,583,000 7,030,000 2,645,000 15,859,500 15,859,500 13,214,500 500% 500,000 0 26,202,000 430,000 0 0 0 500,000 500,000 19,204,500 378,500 0 0 0 500,000 500,000 5,198,000 378,500 453,500 0 0 500,000 1,312,000 0 360,500 472,500 0 0 500,000 14,507,500 0 360,500 491,500 0 0 500,000 14,507,500 0 360,500 491,500 0 0 0 13,195,500 0 0 19,000 0 0 0% 1006% 0% 0% 4% 0% 0% 27,132,000 20,583,000 7,030,000 2,645,000 15,859,500 15,859,500 13,214,500 500% (3,875,000) (11,626,000) (1,914,500) (1,062,000) (15,809,500) (5,745,500) (4,683,500) 441% 297 Percent of Citywide Expenditure Budget (Excludes Contingency) Capital - Streets Fund 25% Total Fund Budget Capital Streets Fund 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Budget Actual 2016 27,132,000 8,541,502 2017 20,583,000 11,757,810 2018 7,030,000 5,369,390 Final 15,859,500 2019 2,645,000 391,796 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Capital Streets Fund 5% 3% Special Projects Capital Outlay/Projects Debt Service/Fees 92% 298 SPECIAL PROJECTS FUND Council Adopted Final Budget 299 SPECIAL PROJECTS Net Change from Previous Budget: ($138,000) -1% The Special Projects Fund was established to consolidate grant and donation activity. This fund tracks grants and donations that are dedicated for a specific purpose or when an accounting of use must be reported to the grantee. Community Development Block Grant (CDBG) grants and Local Transportation Assistance Funds (LTAF or ALF) are not recorded in this fund as they have specific funds established to track their activity. Significant Changes:  Non-Public Safety Grant Requests are $529,500 more than last year.  Police Grant Requests are $427,000 less than last year.  Fire Grant Requests are $240,500 less than last year. Capital Items:     PARKS PARKS PARKS POLICE PLAYGROUND EQUIPMENT GENTRY PARK LIGHTS AT GENTRY PARK SPLASH PAD UPGRADES UNMARKED VEHICLE - POLICE $120,000 $200,000 $350,000 $65,000 Personnel: Authorized BUDGETED POSTIONS – FULL TIME EQUIVALENTS For Year Ending June 30th FY2016 FY2017 FY2018 FY2019 0 0 0 0 Transfers: To: Special Projects FROM: Gen. Fund 100,000 300 FY2020 0 THIS PAGE INTENTIONALLY LEFT BLANK 301 Fund Name: Special Projects Fund Number : 73 REVENUES 0 0 0 0 200,000 802,000 0 0 0 0 0 0 0 0 509,000 0 10,000,000 100,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 0 0 0 0 0 11,500 76,514 76,887 100,099 75,784 66,375 82,847 59,890 34,389 33,800 121,119 151,122 208,867 0 0 0 0 0 0 54,685 21,743 25,661 0 0 0 30 0 0 77,637 25,633 115,686 0 0 0 0 0 0 0 1,903 0 0 0 0 0 0 25,148 0 0 0 11,611,000 465,659 603,608 181,605 Category Description Personnel Services Supplies Services Special Projects Capital Outlay/Projects Debt Service - Interest/Fees Contingency/Transfers FY 2020 Final 409,500 315,000 112,500 39,000 735,000 0 10,000,000 Actual For the Fiscal Year ending June 30, 2016 2017 2018 291,787 294,556 343,440 61,497 65,322 74,412 24,276 16,621 35,724 11,211 75,267 3,450 11,190 0 139,989 0 0 0 0 13,991 8 July - Dec 2019 165,987 0 6,719 59 9,894 0 0 TOTAL 11,611,000 399,962 FY 2020 Final Acct Acct Description 101 FIRE DEPARTMENT DONATIONS 102 POLICE DONATIONS 108 DYSART RESOURCE OFFICER GRA 120 DPS - GITEM GRANT 135 STATE GRANTS 136 FEDERAL GRANTS 415 DONATIONS - MAYOR AND COUNCIL 420 YMCA DONATIONS 443 OFFICER SAFETY EQIPMENT 460 FIRE DONATIONS 461 K-9 DONATIONS 470 GRANT REVENUE 473 PARKS & REC DONATIONS 483 FM GLOBAL FOUNDATION GRANT 552 MISC GRANT/DONATIONS POLICE 573 AUCTION PROCEEDS 750 UNCLASSIFIED REVENUES 970 TRANSFER IN TOTAL REVENUES SUMMARY OF EXPENDITURES Category 100 200 300 400 600 700 900 302 378,052 465,757 597,023 July - Dec 2019 0 0 43,192 36,608 13,102 74,212 0 0 10,875 0 0 3,616 0 0 0 0 0 0 182,659 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 0 0 0 0 4,000 0 0 0 56,000 0 0 0 45,000 0 0 0 77,500 0 0 197,000 136,000 449,500 495,000 1,107,500 0 0 0 0 0 0 0 0 20,000 0 0 0 0 0 0 0 0 0 0 0 9,985,000 10,815,000 10,000,000 10,109,000 0 0 0 0 0 0 0 0 0 0 0 202,000 0 0 0 0 0 0 0 0 0 0 0 0 FY 2020 Requested Final 0 0 0 0 0 0 0 0 200,000 200,000 802,000 802,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 509,000 509,000 0 0 10,000,000 10,000,000 100,000 100,000 10,323,500 11,611,000 11,264,500 10,495,000 11,615,500 11,611,000 Change FY 2019 to FY2020 Dollar Percent 0 0% 0 0% 0 0% 0 0% 3,000 2% (305,500) -28% 0 0% 0 0% 0 0% 0 0% 0 0% (10,109,000) -100% 0 0% 0 0% 307,000 152% 0 0% 10,000,000 10000000% 100,000 100000% (4,500) 0% Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 257,500 222,000 356,000 1,027,500 61,000 0 72,500 358,000 4,000 0 0 2,000 0 143,000 7,000 200,000 16,000 156,500 141,000 161,500 0 0 0 0 9,985,000 13,635,000 10,354,000 10,000,000 FY 2020 Requested Final 409,500 409,500 315,000 315,000 112,500 112,500 39,000 39,000 735,000 735,000 0 0 10,000,000 10,000,000 Change FY 2019 to FY2020 Dollar Percent (618,000) -60% (43,000) -12% 110,500 5525% (161,000) -81% 573,500 355% 0 0% 0 0% 10,323,500 11,611,000 (138,000) 14,156,500 10,930,500 11,749,000 303 11,611,000 -1% Actual For the Fiscal Year ending June 30, 2016 2017 2018 EXPENDITURE DETAIL DEPARTMENT 400 377 MISCELLANEOUS EXPENSES 410 SPECIAL EVENTS 477 POLICE DONATION EXPENSES 478 COMMUNITY GARDEN DONATION EXP 479 TOHONO O' ODHAM NATION GRANT 480 VETERANS MEMORIAL 482 FIRE DEPARTMENT DONATIONS 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 658 SITE IMPROVEMENTS 661 BUILDING/DATA INFRAS. IMPROV. 921 OTHER GRANTS/DONATIONS 950 TRANSFERS 990 OTHER FINANCING USES DEPARTMENT 551 199 LABOR DISTRIBUTION 216 K-9 EXPENSE 232 COMPUTER/PRINTER SUPPLIES 233 UNIFORMS 237 EQUIPMENT/FURNITURE PURCHASE 248 SOFTWARE PURCHASE 249 OPERATING MATERIALS & SUPPLIES 253 VEHICLE MAINTENANCE/REPAIRS 265 SOFTWARE MAINT CONTRACT 349 OTHER OUTSIDE SERVICES 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINARS & TRAINING 360 PRINTING COST 362 MAILING COST 370 DUES-MEMBERSHIPS-FEES 410 SPECIAL EVENTS 477 POLICE DONATION EXPENSES 498 GRANT INDIRECT COSTS 617 CAPITAL EQUIPMENT PURCHASE 650 VEHICLE PURCHASE 659 EQUIPMENT/SOFTWARE DEPARTMENT 561 199 LABOR DISTRIBUTION 212 MEDICAL EQUIPMENT/SUPPLIES 237 EQUIPMENT/FURNITURE PURCHASE 350 TRAVEL AND PER DIEM 351 CONFERENCE,SEMINARS & TRAINING 617 CAPITAL EQUIPMENT PURCHASE TOTAL EXPENDITURES July - Dec 2019 100,000 3,000 0 0 36,000 0 0 120,000 0 550,000 0 0 0 10,000,000 0 0 0 11,211 0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 71,577 690 0 0 0 0 0 0 13,991 0 24,371 3,000 0 0 0 450 0 0 0 89,990 0 0 8 0 0 0 0 0 0 59 0 0 0 9,894 0 0 0 0 408,000 0 0 6,000 110,000 0 0 0 0 0 8,000 4,500 0 0 0 0 0 0 0 65,000 0 291,787 1,223 3,940 1,663 12,675 0 1,317 0 40,679 9,507 6,549 4,555 3,530 135 0 0 0 0 11,190 0 0 293,606 0 1,360 5,826 11,081 0 881 0 41,556 241 12,886 3,494 0 0 0 0 0 0 0 0 0 343,440 0 0 4,986 42,173 0 23,417 0 3,355 0 3,657 2,651 1,055 0 3,133 0 0 0 0 49,999 0 165,987 0 0 0 0 0 0 0 0 0 1,629 5,090 0 0 0 0 0 0 0 0 0 1,500 0 199,000 0 0 0 0 0 0 0 0 0 950 0 4,616 0 0 0 0 0 481 0 856 0 0 0 0 0 0 0 11,611,000 399,962 465,757 597,023 182,659 0 65,698 (87,705) 6,586 (1,054) NET REVENUE OVER EXPENDITURES 304 Budget For the Fiscal Year ending June 30, 2016 2017 2018 2019 FY 2020 Requested Final Change FY 2019 to FY2020 Dollar Percent 0 0 0 0 0 0 0 0 0 0 0 9,985,000 0 0 0 0 0 0 0 0 0 0 0 72,000 84,500 13,635,000 0 0 0 0 0 0 0 1,000 0 0 0 0 79,500 10,354,000 0 0 0 0 0 0 200,000 0 0 0 0 0 79,500 10,000,000 0 0 100,000 3,000 0 0 36,000 0 0 120,000 0 550,000 0 0 0 10,000,000 100,000 3,000 0 0 36,000 0 0 120,000 0 550,000 0 0 0 10,000,000 100,000 3,000 0 0 (164,000) 0 0 120,000 0 550,000 (79,500) (10,000,000) 0 10,000,000 100000% 3000% 0% 0% -82% 0% 0% 120000% 0% 550000% -100% -100% 0% 10000000% 257,500 0 27,000 0 8,500 0 5,000 20,500 0 0 0 0 4,000 0 0 0 0 0 16,000 0 0 222,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 143,000 0 0 0 0 356,000 0 0 20,000 52,500 0 0 0 0 0 0 0 0 0 0 0 6,000 0 0 0 61,500 595,500 36,000 0 2,000 244,000 0 76,000 0 0 0 0 2,000 0 0 0 0 0 0 0 73,000 0 408,000 0 0 6,000 110,000 0 0 0 0 0 8,000 4,500 0 0 0 0 0 0 0 65,000 0 408,000 0 0 6,000 110,000 0 0 0 0 0 8,000 4,500 0 0 0 0 0 0 0 65,000 0 (187,500) (36,000) 0 4,000 (134,000) 0 (76,000) 0 0 0 8,000 2,500 0 0 0 0 0 0 0 (8,000) 0 -31% -100% 0% 200% -55% 0% -100% 0% 0% 0% 8000% 125% 0% 0% 0% 0% 0% 0% 0% -11% 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 432,000 0 0 0 0 9,000 1,500 0 199,000 0 0 0 1,500 0 199,000 0 0 0 (430,500) 0 199,000 0 0 (9,000) -100% 0% 199000% 0% 0% -100% 10,323,500 14,156,500 10,930,500 11,749,000 11,611,000 11,611,000 (138,000) -1% 0 (2,892,000) (435,500) (133,500) 0 0 133,500 -100% 305 Percent of Citywide Expenditure Budget (Excludes Contingency) Special Projects Fund 3% Total Fund Budget Special Projects Fund 15,000,000 10,000,000 5,000,000 0 Budget Actual 2016 10,323,500 399,962 2017 14,156,500 465,757 2018 10,930,500 597,023 Final 11,611,000 2019 11,749,000 182,659 Current year actual data = 6 months (July through December) FY 2020 Budgeted Expenses Special Projects Fund 86% Personnel Services Supplies Services Capital Outlay/Projects Contingency 6% 1% 3% 4% 306 CAPITAL & CAPITAL PROJECTS Council Adopted Final Budget 307 FY 2020 CAPITAL BY DOCUMENT SOURCE: (NOT) IN CAPITAL IMPROVEMENT PLAN OR CARRYFORWARD PROJECT Fund GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND COURT ENHANCEMENT HURF HURF HURF HURF HURF HURF HURF CDBG WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER IRRIGATION SEWER SEWER SEWER SEWER SEWER SEWER STREETS STREETS STREETS SPEC. PROJ. SPEC. PROJ. SPEC. PROJ. SPEC. PROJ. Source NEW PROJECTS GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES FEES HURF REVENUES HURF REVENUES HURF REVENUES HURF REVENUES HURF REVENUES HURF REVENUES HURF REVENUES GRANTS WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES WATER REVENUES DEVELOPER FUNDED WATER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES SEWER REVENUES REVENUES/GRANTS REVENUES/GRANTS GENERAL REVENUES GRANTS GRANTS GRANTS GRANTS Project Description Amount OFFICE REMODEL - ADDITIONAL WORKSPACE COUNCIL CHAMBERS VIDEO ENHANCEMENTS REPLACEMENT OF PHONE SYSTEM SERVERS (3) SECURITY INFORMATION AND EVENT MGMT SOLUTION COPIER REPLACEMENT - FINANCE CASELLE BUDGETING SOFTWARE PARKS EQUIPMENT REPLACEMENT VEHICLE REPLACEMENT PROGRAM - PARKS HVAC REPLACEMENT PROGRAM SENIOR CENTER REMODEL LIBRARY RENOVATIONS BUILDING ACCESS CONTROL UPGRADE COURT SECURITY REMODEL VEHICLE REPLACEMENT PROGRAM - ENGINEERING/COMDEV STAFF VEHICLE - BUILDING SAFETY PROPERTY & EVIDENCE FREEZER STORAGE FITNESS EQUIPMENT REPLACEMENT LOCKER ROOM ADDITION SPILLMAN DASHBOARD VEHICLE REPLACEMENT -POLICE POSI3 MACHINE REPLACEMENT PORTABLE RADIOS 8 REPLACE/4 NEW - FIRE COURT SECURITY REMODEL EASEMENT ACCESS PROGRAM TRAFFIC SIGNAL MODIFICATION-EL MIRAGE RD & CACTUS RD VEHICLE REPLACEMENT PROGRAM - STREETS PEDESTRIAN SIGNAL - GREENWAY RD & SUNNY LANE 121ST AVE AND CHERYL DR IMPROVEMENTS STREETS BEAUTIFICATION PROGRAM TRAILER REPLACEMENT PAVEMENT MANAGEMENT PROGRAM WATER LINE REPLACEMENT - ALTO & PALM WELL SITE COMPRESSOR REPLACEMENT WELL SITE AC UNIT REPLACEMENT UNDERGROUND UTILITY LOCATOR WALK BEHIND CONCRETE SAW WELL TRANSDUCER IMPROVEMENT PROJECT EMERGENCY PORTABLE GENERATOR VEHICLE REPLACEMENT PROGRAM - WATER COPIER REPLACEMENT - CUSTOMER SERVICE DISINFECTION SYSTEM UPGRADE GRAND AVE BOOSTER STATION IMPROVEMENT COTTONWOOD/SUNNYVALE CATHODIC PROTECTION SYSTEM WATER STORAGE TANK MAINTENANCE PROGRAM WELL SITE SECURITY IMPROVEMENT PROJECT 127TH LANE WELL SITE IMPROVEMENT PROJECT NEW 12" DIP WATERLINE EXTENSION - DYSART & OLIVE DRAINAGE IMPROVEMENTS VACTOR TRUCK REPLACEMENT WATEWATER PROCESS EQUIPMENT IMPROVEMENTS BUILDING A & B ROOF REPAIRS SEWER MAIN REPLACEMENT - N. PALM STREET WAS LINE REBUILD WRF SANITARY DISPOSAL UPGRADE DYSART RD FROM NORTHERN AVE TO PEORIA AVE DYSART RD FROM NORTHERN AVE TO PEORIA AVE - ADDL NORTHERN PARKWAY IMPROVEMENTS PLAYGROUND EQUIPMENT GENTRY PARK LIGHTS AT GENTRY PARK SPLASH PAD UPGRADES UNMARKED VEHICLE - POLICE 25,000 15,000 16,000 30,000 8,000 15,000 10,000 47,000 30,000 40,000 50,000 200,000 240,000 35,000 27,000 7,000 12,000 30,000 35,000 180,000 13,000 60,000 550,000 20,000 40,000 47,000 185,000 375,000 15,000 850,000 500,000 15,000 25,000 15,000 15,000 20,000 45,000 47,000 6,500 10,000 29,000 30,000 300,000 50,000 1,280,000 1,736,000 60,000 400,000 180,000 45,000 50,000 20,000 100,000 10,188,000 3,656,000 500,000 120,000 200,000 350,000 65,000 TOTAL NEW PROJECTS 308 23,264,500 FY 2020 CAPITAL BY DOCUMENT SOURCE: (NOT) IN CAPITAL IMPROVEMENT PLAN OR CARRYFORWARD PROJECT Fund GEN. FUND GEN. FUND GEN. FUND GEN. FUND GEN. FUND HURF CDBG WATER WATER WATER WATER SEWER STREETS SPEC. PROJ. WATER SEWER Source CARRYFORWARD PROJECTS GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES GENERAL REVENUES HURF REVENUES GRANTS WATER REVENUES BONDS WATER REVENUES WATER REVENUES SEWER REVENUES BONDS/GRANTS GRANTS FUND BALANCE FUND BALANCE Project Description SPLASH PAD UPDATE POLICE VEHICLE REPLACEMENT POLICE VEHICLES HOCKEY RINK & BASKETBALL LIGHTING - YMCA FIBER OPTIC CABLE - EL MIRAGE RD THUNDERBIRD RD ACCESS CASA MIRAGE ADA SIDEWALKS WATERLINE EASEMENT ACCESS-PALM AND ALTO WATER LINE IMPROVEMENTS WATER STORAGE TANK MAINTENANCE WELL SITE PLC UPGRADE WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS DYSART RD - NORTHERN AVE TO PEORIA AVE Amount 55,000 172,000 292,000 80,000 63,000 90,000 347,000 347,500 765,000 277,000 115,000 115,000 663,500 TOTAL CARRYFORWARD PROJECTS 3,382,000 TOTAL CAPITAL IMPROVEMENTS 26,646,500 OTHER GRANTS/DONATIONS DEPRECIATION EXPENSE DEPRECIATION EXPENSE 10,000,000 1,550,000 1,100,000 12,650,000 TOTAL MAJOR PROJECTS * NOT IN CAPITAL IMPROVEMENTS PLAN 309 39,296,500 FY 2020 CAPITAL BY FUND AND REVENUE SOURCE General Fund 10 10-450-656 10-480-617 10-480-659 10-480-659 10-511-617 10-511-659 10-521-617 10-521-650 10-522-661 10-522-661 10-522-661 10-522-661 10-522-661 10-542-650 10-562-650 10-551-617 10-551-617 10-551-617 10-551-659 10-551-650 10-561-617 10-561-617 10-480-661 10-521-654 10-540-658 10-551-650 10-551-650 Department ADMINISTRATION INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY FINANCE FINANCE PARKS PARKS FACILITIES FACILITIES FACILITIES FACILITIES FACILITIES ENGINEERING BUILDING SAFETY POLICE POLICE POLICE POLICE POLICE FIRE FIRE INFORMATION TECHNOLOGY -CARRYFORWARD PARKS - CARRYFORWARD COMMUNITY DEVELOPMENT - CARRYFORWARD POLICE - CARRYFORWARD POLICE - CARRYFORWARD Description OFFICE REMODEL - ADDITIONAL WORKSPACE COUNCIL CHAMBERS VIDEO ENHANCEMENTS REPLACEMENT OF PHONE SYSTEM SERVERS (3) SECURITY INFORMATION AND EVENT MGMT SOLUTION COPIER REPLACEMENT - FINANCE CASELLE BUDGETING SOFTWARE PARKS EQUIPMENT REPLACEMENT VEHICLE REPLACEMENT PROGRAM - PARKS HVAC REPLACEMENT PROGRAM SENIOR CENTER REMODEL LIBRARY RENOVATIONS BUILDING ACCESS CONTROL UPGRADE COURT SECURITY REMODEL VEHICLE REPLACEMENT PROGRAM - ENGINEERING/COMDEV STAFF VEHICLE - BUILDING SAFETY PROPERTY & EVIDENCE FREEZER STORAGE FITNESS EQUIPMENT REPLACEMENT LOCKER ROOM ADDITION SPILLMAN DASHBOARD VEHICLE REPLACEMENT -POLICE POSI3 MACHINE REPLACEMENT PORTABLE RADIOS 8 REPLACE/4 NEW - FIRE DESIGN/INSTALLATION FIBER OPTIC CABLE-EL MIRAGE RD SPLASH PAD UPDATE HOCKEY RINK & BASKETBALL LIGHTING - YMCA POLICE VEHICLE REPLACEMENT POLICE VEHICLES Amount 25,000 15,000 16,000 30,000 8,000 15,000 10,000 47,000 30,000 40,000 50,000 200,000 240,000 35,000 27,000 7,000 12,000 30,000 35,000 180,000 13,000 60,000 63,000 55,000 80,000 172,000 292,000 Total $ Revenue Source REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES 1,787,000 Court Enhancement Fund 15 15-430-661 Department Description Amount COURT ENHANCMENT COURT SECURITY REMODEL 550,000 REVENUES Total $ Highway User Revenue Fund (HURF) Fund 21 Department 21-400-666 HURF 21-400-665 HURF 21-400-650 HURF 21-400-665 HURF 21-400-666 HURF 21-400-617 HURF 21-400-666 HURF 21-400-666 HURF - CARRYFORWARD Description EASEMENT ACCESS PROGRAM TRAFFIC SIGNAL MODIFICATION-EL MIRAGE RD & CACTUS RD VEHICLE REPLACEMENT PROGRAM - STREETS PEDESTRIAN SIGNAL - GREENWAY RD & SUNNY LANE 121ST AVE AND CHERYL DR IMPROVEMENTS STREETS BEAUTIFICATION PROGRAM TRAILER REPLACEMENT PAVEMENT MANAGEMENT PROGRAM THUNDERBIRD RD ACCESS MODIFICATIONS AT CASA MIRAGE Description 31-466-668 31-466-668 WATER LINE REPLACEMENT - ALTO & PALM SIDEWALK RAMP ADA RETROFIT ENGINEERING COMMUNITY DEVELOPMENT-CARRYFORWARD Water Utility Fund 53 Ranchettes Irrigation Fund 55 Department Description 53-403-617 53-403-617 53-403-617 53-403-617 53-403-617 53-403-617 53-403-650 53-404-617 53-408-673 53-408-673 53-408-673 53-408-673 53-408-673 53-408-673 53-408-673 55-400-673 53-408-673 53-408-673 53-408-673 53-408-673 WELL SITE COMPRESSOR REPLACEMENT WELL SITE AC UNIT REPLACEMENT UNDERGROUND UTILITY LOCATOR WALK BEHIND CONCRETE SAW WELL TRANSDUCER IMPROVEMENT PROJECT EMERGENCY PORTABLE GENERATOR VEHICLE REPLACEMENT PROGRAM - WATER COPIER REPLACEMENT - CUSTOMER SERVICE DISINFECTION SYSTEM UPGRADE GRAND AVE BOOSTER STATION IMPROVEMENT COTTONWOOD/SUNNYVALE CATHODIC PROTECTION SYSTEM WATER STORAGE TANK MAINTENANCE PROGRAM WELL SITE SECURITY IMPROVEMENT PROJECT 127TH LANE WELL SITE IMPROVEMENT PROJECT NEW 12" DIP WATERLINE EXTENSION - DYSART & OLIVE DRAINAGE IMPROVEMENTS WATERLINE EASEMENT ACCESS - PALM AND ALTO WATER LINE IMPROVEMENTS WATER STORAGE TANK MAINTENANCE PROGRAM WELL SITE PLC UPGRADE Revenue Source 500,000 GRANTS 347,000 GRANTS 847,000 Amount 15,000 25,000 15,000 15,000 20,000 45,000 47,000 6,500 10,000 29,000 30,000 300,000 50,000 1,280,000 1,736,000 60,000 347,500 765,000 277,000 115,000 Total $ 310 Revenue Source REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES 1,622,000 Amount Total $ WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER RANCHETTES IRRIGATION WATER - CARRYFORWARD WATER - CARRYFORWARD WATER - CARRYFORWARD WATER - CARRYFORWARD 550,000 Amount 20,000 40,000 47,000 185,000 375,000 15,000 850,000 90,000 Total $ Community Block Grants Fund (CDBG) Fund 31 Department Revenue Source 5,188,000 Revenue Source REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES REVENUES DEVELOPER FUNDED REVENUES REVENUES BONDS/REVENUES REVENUES REVENUES FY 2020 CAPITAL BY FUND AND REVENUE SOURCE Sewer Utility Fund 54 54-408-617 54-408-617 54-408-661 54-408-670 54-408-670 54-408-670 54-408-617 Department Description SEWER SEWER SEWER SEWER SEWER SEWER SEWER - CARRYFORWARD VACTOR TRUCK REPLACEMENT WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS BUILDING A & B ROOF REPAIRS SEWER MAIN REPLACEMENT - N. PALM STREET WAS LINE REBUILD WRF SANITARY DISPOSAL UPGRADE WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS Amount 400,000 180,000 45,000 50,000 20,000 100,000 115,000 Total $ Revenue Source REVENUES REVENUES REVENUES REVENUES BONDS/REVENUES REVENUES REVENUES 910,000 Streets Capital Project Fund 56 56-400-666 56-400-666 56-400-497 56-400-666 Amount Department Description STREETS STREETS STREETS STREETS - CARRYFORWARD DYSART RD FROM NORTHERN AVE TO PEORIA AVE DYSART RD FROM NORTHERN AVE TO PEORIA AVE - ADDL NORTHERN PARKWAY DYSART RD - NORTHERN AVE TO PEORIA AVE Revenue Source 10,188,000 REVENUES/GRANTS 3,656,000 REVENUES/GRANTS 500,000 REVENUES 663,500 BONDS/GRANTS Total $ 15,007,500 Special Projects Fund 73 73-400-617 73-400-658 73-400-658 73-551-650 Department Description PARKS PARKS PARKS POLICE PLAYGROUND EQUIPMENT GENTRY PARK LIGHTS AT GENTRY PARK SPLASH PAD UPGRADES UNMARKED VEHICLE - POLICE Amount * NOT IN CAPITAL IMPROVEMENTS PLAN 311 120,000 200,000 350,000 65,000 Total $ 735,000 Total All $ 26,646,500 Revenue Source GRANTS GRANTS GRANTS GRANTS Capital Project Descriptions ACCOUNT # 10-450-656 PROJECT DESCRIPTION DEPARTMENT ADMINISTRATION 62001 PROJECT TITLE OFFICE REMODEL-ADDITIONAL WORKSPACE OPERATING IMPACT: PROJECT AMOUNT 25,000 This request will provide the work office space for the new Marketing and Communications position. ACCOUNT # 10-480-617 PROJECT DESCRIPTION DEPARTMENT INFORMATION TECHNOLOGY 62027 PROJECT TITLE COUNCIL CHAMBERS VIDEO ENHANCEMENTS OPERATING IMPACT: PROJECT AMOUNT 15,000 It was brought to the City's attention that the screen behind the Council is both washed out and difficult to read by audience members. This capital item would replace the projector and screen with a large television. The television would be mounted where the existing screen resides and be wired into audio/video system. This capital item includes the purchase of the new television and labor associated with its installation including, but not limited to, electrical wiring, audio/video system programming, and removal of existing equipment and mounting of the new. ACCOUNT # 10-480-659 PROJECT DESCRIPTION DEPARTMENT INFORMATION TECHNOLOGY 62032 PROJECT TITLE REPLACEMENT OF PHONE SYSTEM SERVERS (3) OPERATING IMPACT: PROJECT AMOUNT 16,000 The servers that run the City's phone system have reached their end of life. The new servers will adhere to the City's standards and have a planned life expectancy of 7 years. There will be 3 servers ($8000 each) in total to provide the capacity and redudancy needed ACCOUNT # 10-480-659 PROJECT DESCRIPTION DEPARTMENT INFORMATION TECHNOLOGY 62024 PROJECT TITLE SECURITY INFORMATION/EVENT MGMT SOLUTION OPERATING IMPACT: PROJECT AMOUNT 30,000 A Security Information and Event Management (SIEM) Solution provides real-time analysis of security alerts generated by network hardware and applications. This new solution will allow the City to report and take action on cybersecurity threats, by providing log auditing and review. It will also allow IT staff to better manage user and service privileges, directory services and other system-configuration changes ACCOUNT # 10-511-617 PROJECT DESCRIPTION DEPARTMENT FINANCE 62013 PROJECT TITLE COPIER REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 8,000 Current copier lease is up FY19-20. After analysis it was determined that purchasing the copier was the most cost effective alternative. ACCOUNT # 10-511-659 PROJECT DESCRIPTION DEPARTMENT FINANCE 62012 PROJECT TITLE CASELLE BUDGETING SOFTWARE OPERATING IMPACT: PROJECT AMOUNT 15,000 Caselle Advantage is a budgeting and reporting tool that will streamline the planning and analysis process to produce a working budget and can simplify the complex task of employee/position based budgets including budgeted wage increases, detailed employee benefits with estimated increases, along with budgeting for new or vacant positions. Department managers can easily access their individual budgets and enter their requested budget. Custom and pre-defined reporting provides financial details needed to make informed decisions. ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 10-521-617 PARKS PARKS EQUIPMENT REPLACEMENT 10,000 PROJECT DESCRIPTION 62035 OPERATING IMPACT: Replacement of two multi-use trailers for operations. Current trailers have reached the end of useful life (16 yrs old) and need intermittent repairs causing downtime. New trailers would be equipped with dump system, rack, and tarp system. Adds to efficiency and eliminates breakdown of trailer. ACCOUNT # 10-521-650 PROJECT DESCRIPTION DEPARTMENT PARKS 62036 PROJECT TITLE VEHICLE REPLACEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 47,000 Replace existing vehicles in the Parks Department. Replacement costs estimated at $47,000 each. Vehicles will be replaced when they reach 100K miles or 12 years of age 312 Capital Project Descriptions ACCOUNT # 10-522-661 PROJECT DESCRIPTION DEPARTMENT FACILITIES 62007 PROJECT TITLE HVAC REPLACEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 30,000 City facilities have a total of 76 HVAC units. This program will replace up to 5 units per year on a 15 year cycle. HVAC units range from 2 years – 18 years old. ACCOUNT # 10-522-661 PROJECT DESCRIPTION DEPARTMENT ADMINISTRATION 62002 PROJECT TITLE SENIOR CENTER REMODEL OPERATING IMPACT: PROJECT AMOUNT 40,000 This request is for the services required to complete phase 2 of the Senior Center Remodel. Scope of work includes but is not limited to interior facility improvements (flooring, fixtures, painting) and exterior landscape and hardscape improvements. ACCOUNT # 10-522-661 PROJECT DESCRIPTION DEPARTMENT FACILITIES 62010 PROJECT TITLE LIBRARY RENOVATIONS OPERATING IMPACT: PROJECT AMOUNT 50,000 This request is for equipment and services required to renovate the El Mirage Library (14010 N. El Mirage Rd.). Scope of renovation includes but is not limited to carpet, restrooms, ceilings, electrical, and painting. ACCOUNT # 10-522-661 PROJECT DESCRIPTION DEPARTMENT FACILITIES 62008 PROJECT TITLE BUILDING ACCESS CONTROL UPGRADE OPERATING IMPACT: PROJECT AMOUNT 200,000 Replace existing building access control system with the upgraded version of Lenel. Existing system is obsolete and the City is unable to acquire parts for replacement. Replacement cost is estimated at $200,000 for the Public Works Facility, Police Department, Fire Department and Court/Senior Center. ACCOUNT # 10-522-661 PROJECT DESCRIPTION DEPARTMENT FACILITIES 62009 PROJECT TITLE COURT SECURITY REMODEL PROJECT OPERATING IMPACT: PROJECT AMOUNT 240,000 To remodel the courts main entrance, lobby, Judge's bench and three service windows as advised by the Arizona Supreme Court in their Administrative Order No. 2015-104. A mandatory requirement of bullet resistant shielding at our three (3) public service windows and the judge's bench is necessary. The remodel of the court lobby is necessary in order to improve security screening of citizens and provide increased protection of court staff against any possible hostile action. During the remodel, a temporary structure (included in the cost estimate) is necessary in order to continue to conduct court business as this structure would act as a security screening check point for citizens prior to entering the court. Dick & Fritsche Design Group (DFDG) has created a concept design and cost estimate in the amount of $751,730.00 to complete. ACCOUNT # 10-542-650 PROJECT DESCRIPTION DEPARTMENT ENGINEERING 62006 PROJECT TITLE VEHICLE REPLACEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 35,000 - Replace existing vehicles in the Engineering/Community Development Division. Replacement costs estimated at $35,000 each for Ford Explorer or equivalent. Vehicles will be replaced when they reach 100K miles or 12 years of age ACCOUNT # 10-562-650 PROJECT DESCRIPTION DEPARTMENT BUILDING SAFETY 62004 PROJECT TITLE STAFF VEHICLE OPERATING IMPACT: PROJECT AMOUNT 27,000 Request is for the purchase of a new Staff Vehicle. The needs of Building Safety have exceeded the current fleet of 2 Ford Rangers. We are currently requesting a 2019 Chevrolet Colorado work truck priced at approximately $26,000 with an additional $1,000 for applying the city logo identification. This will be an addition to the current inventory. ACCOUNT # 10-551-617 PROJECT DESCRIPTION DEPARTMENT POLICE 62043 PROJECT TITLE PROPERTY & EVIDENCE FREEZER STORAGE OPERATING IMPACT: PROJECT AMOUNT 7,000 The sexual assault kits and homicide evidence require that it be frozen for long-term storage (State/Federal Law Retention is 55 years for Sexual Assault and 109 years for Homicide.) The Property & Evidence facility currently has one freezer, at about the same size as the one being requested, that is anticipated to reach full capacity during FY 19/20. The current freezer has an age of approximately 5 years. It is imperative that specimens remain frozen for evidentiary purposes for possible use at a future date along with the required retention mandate. A heavy-duty freezer to accommodate long-term storage is being requested. The cost would be approximately $6,047 (plus tax & and delivery), which would bring the total to approximately $7,000. ACCOUNT # 10-551-617 PROJECT DESCRIPTION DEPARTMENT POLICE 62042 PROJECT TITLE FITNESS EQUIPMENT REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 12,000 In an effort to maintain employee fitness levels, we are requesting to replace 2 broken pieces of equipment currently in our Fitness Center. Two (2) treadmills have been broken for much of 2018, and attempts to repair them ve been unsuccessful and cost prohibitive. Both need to be replaced. Based on input from the staff, we are requesting one commercial grade treadmill ($5495) and one commercial grade elliptical fitness crosstrainer ($5695). Cost for both, including the delivery and assembly, will be approximately $12,000. 313 Capital Project Descriptions ACCOUNT # 10-551-617 PROJECT DESCRIPTION DEPARTMENT POLICE 62041 PROJECT TITLE LOCKER ROOM ADDITION OPERATING IMPACT: PROJECT AMOUNT 30,000 The Police Department is requesting funds to purchase and install 10 new lockers in the men’s locker room. With the addition of 7 additional Police Officers and 2 new Police Assistant positions, the men’s locker room is beyond capacity. Administrative staff has already surrendered their assigned lockers. Cost includes the purchase of 10 new lockers, a partial wall will need to be built in the existing locker room, as well as adjustments made in electrical and duct work. Quote for lockers and installation is $22,825. Quote for construction of wall, electrical, ventilation, and paint to match is $7,050. ACCOUNT # 10-551-659 PROJECT DESCRIPTION DEPARTMENT POLICE 62044 PROJECT TITLE SPILLMAN DASHBOARD OPERATING IMPACT: PROJECT AMOUNT 35,000 The Police Department is requesting funds to purchase the Spillman Command Staff Productivity Dashboard. The Dashboard system is integrated into the Police Department Spillman Records Management System and provides department leadership a real-time picture of crime and incident data. It also provides a system for monitoring workload for employees. Currently there is no automated system in place to track productivity and a significant amount of staff time is spent running reports. The dashboard would decrease the amount of manual work significantly as well as provide a real-time picture of police activity and productivity that is not currently available. This system would allow leadership to allocate resources to best fit the needs of the community. The cost is $34,099 for the initial purchase and approximately $2,995 in annual maintenance (10-551-265) after year 1. ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 10-551-650 POLICE VEHICLE REPLACEMENT PROGRAM 180,000 PROJECT DESCRIPTION 62040 OPERATING IMPACT: Requesting a modification to the eight year vehicle replacement program by increasing the budgeted amount of $176,000 to $180,000 for FY19/20. We are transitioning from the Ford Explorer to the Chevrolet Tahoe, based on the longer service life, lower maintenance costs, and higher resale value. For FY19/20 we are asking for (2) 4WD Silverado 1500 Crew Cabs in place of the Chevrolet Tahoes. The cost is similar to the Tahoe. The 4 x 4's will be used to access the river bottom/washes as needed. Pricing includes all the equipment, paint, graphics, etc. to configure them as marked patrol units. Each marked, fully equipped Chevrolet 4WD Silverado 1500 Crew Cab is about $65,500 for a total of $131,000. Replacement cost per unmarked vehicles, including concealed lights and siren, is about $24,000. ACCOUNT # 10-561-617 PROJECT DESCRIPTION DEPARTMENT FIRE 62016 PROJECT TITLE POSI3 MACHINE REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 13,000 The use of a Posi-check machine is required to service our Self Contained Breathing Apparatus (SCBA) units and gas masks for the Police Department. Purchase of this equipment will eliminate the need to utilize an outside vendor to provide this service. ACCOUNT # 10-561-617 PROJECT DESCRIPTION DEPARTMENT FIRE 62015 PROJECT TITLE PORTABLE RADIOS (8 REPLACEMENT/4 NEW) OPERATING IMPACT: PROJECT AMOUNT 60,000 This request will provide firefighters with reliable communications on emergency incidents.The replacement of older technology in conjuction with the lack of readily available service and parts makes this purchase necessary. This will be a phased out replacement of eight current radios and the purchase four additional radios to fully equip all fire department apparatus. We are requesting authorization to purchase six radios including additional fees in FY 19/20 and six radios in FY 20/21. The total estimated cost would be $60,000 in FY 19/20 and $60,000 in FY 20/21 for a total of $120,000. ACCOUNT # 15-430-661 PROJECT DESCRIPTION DEPARTMENT COURT 62009 PROJECT TITLE COURT SECURITY REMODEL PROJECT OPERATING IMPACT: PROJECT AMOUNT 550,000 To remodel the courts main entrance, lobby, Judge's bench and three service windows as advised by the Arizona Supreme Court in their Administrative Order No. 2015-104. A mandatory requirement of bullet resistant shielding at our three (3) public service windows and the judge's bench is necessary. The remodel of the court lobby is necessary in order to improve security screening of citizens and provide increased protection of court staff against any possible hostile action. During the remodel, a temporary structure (included in the cost estimate) is necessary in order to continue to conduct court business as this structure would act as a security screening check point for citizens prior to entering the court. Dick & Fritsche Design Group (DFDG) has created a concept design and cost estimate in the amount of $751,730.00 to complete. ACCOUNT # 21-400-666 PROJECT DESCRIPTION DEPARTMENT HURF 62048 PROJECT TITLE EASEMENT ACCESS PROGRAM OPERATING IMPACT: PROJECT AMOUNT 20,000 This request is for funding to construct access control infrastructure on selected public easements throughout the City. The intention of the program is to limit trespassing and unwanted activity in these areas. Residents adjacent to these easements will be granted access 314 Capital Project Descriptions ACCOUNT # 21-400-665 PROJECT DESCRIPTION DEPARTMENT HURF 62050 PROJECT TITLE TRAFFIC SIGNAL MOD-EL MIRAGE RD/CACTUS RD OPERATING IMPACT: PROJECT AMOUNT 40,000 This project will make revisions to the existing traffic signal heads and wiring to make eastbound and westbound left turns protected only due to the offset lane configuration that can create issues with visibility in the existing condition. ACCOUNT # 21-400-650 PROJECT DESCRIPTION DEPARTMENT HURF 62046 PROJECT TITLE VEHICLE REPLACEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 47,000 Replace existing vehicles in the Streets Department. Replacement costs estimated at $47,000 each. Vehicles will be replaced when they reach 100K miles or 12 years of age. ACCOUNT # 21-400-665 PROJECT DESCRIPTION DEPARTMENT HURF 62049 PROJECT TITLE PEDESTRIAN SIGNAL-GREENWAY RD & SUNNY LN OPERATING IMPACT: PROJECT AMOUNT 185,000 This project will install one High intensity Activated crossWalK beacon, otherwise known at as a HAWK signal, at the intersection of Greenway Road and Sunny Lane to provide a safe pedestrian crossing in front of the Surprise Elementary School. The project will be completed in partnership with the City of Surprise ACCOUNT # 21-400-666 PROJECT DESCRIPTION DEPARTMENT HURF 62047 PROJECT TITLE 121ST AVE & CHERYL DR IMPROVEMENTS OPERATING IMPACT: PROJECT AMOUNT 375,000 This project is to construct the pavement and concrete curb & gutter along the north half of Cheryl Drive between 121st Avenue and El Mirage Road. Developer will be constructing the south half ACCOUNT # 21-400-617 PROJECT DESCRIPTION DEPARTMENT HURF 62055 PROJECT TITLE STREET BEAUTIFICATION TRAILER REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 15,000 PROJECT TITLE PAVEMENT MANAGEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 850,000 Replacement trailer for streets beautification program: • Heavy duty for right-of-way debris removal • Equipped with lift to improve efficiency of operation ACCOUNT # 21-400-666 PROJECT DESCRIPTION DEPARTMENT HURF 62052 The purpose of the pavement management plan is to perform cost effective street improvements by properly matching the maintenance and rehabilitation methods to the pavement condition to extend the life of the city streets, which will enhance the safety and quality of the City's transportation system and community appearance. ACCOUNT # 31-466-668 PROJECT DESCRIPTION DEPARTMENT CDBG 62057 PROJECT TITLE WATER LINE REPLACEMENT-ALTO AND PALM OPERATING IMPACT: PROJECT AMOUNT 500,000 The Water Main Improvement Project will replace approximately 2,600 linear feet of existing 2" galvanized steel and 4" asbestos cement water lines with the installation of 6" ductile iron pipe (DIP) and copper service lines within the Public Utility Easement between Palm and Alto Streets, from Thunderbird Road to End Street. The proposed project will help to maintain water quality and replace a water line that is well beyond its maximum service life. This will benefit public safety and residential water utility customers. ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62067 PROJECT TITLE WELL SITE COMPRESSOR REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 15,000 Multi-year program to replace hydro-pneumatic tank compressors at 6 well sites. • Existing compressors are reaching their end of useful life. • New compressors are more efficient, generate less noise, and require less maintenance. • Shade structures will be installed to increase equipment life. • All compressors will be replaced over a three year period ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62066 PROJECT TITLE WELL SITE AC UNIT REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 25,000 Multi-year program to upgrade air conditioning units at the City’s well sites. Proper cooling is vital to maintain efficient operation of each well site and extend the life of existing electrical equipment. New units will be more energy efficient and reliable. Styles consist of wall mount, package, terminal and cabinet type air conditioners. Program will systematically replace all units based on age and condition over a period of 8 years. 315 Capital Project Descriptions ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62072 PROJECT TITLE UNDERGROUND UTILITY LOCATOR OPERATING IMPACT: PROJECT AMOUNT 15,000 Purchase of an underground utility locator needed to accurately locate buried water lines and active leaks during routine blue staking and emergency repair of the City's water and wastewater collection systems. This unit is a critical piece of equipment used to accurately and quickly pinpoint the location of a water line leak, thus reducing water loss, repair time and costs. ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62075 PROJECT TITLE WALK BEHIND CONCRETE SAW OPERATING IMPACT: PROJECT AMOUNT 15,000 Purchase of a gas-powered walk behind saw needed to cut asphalt and concrete during emergency repair of the City's underground water and wastewater collection systems. The current saw is undersized and not capable of cutting to the depth needed to quickly and efficiently remove asphalt and concrete during repairs. ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62077 PROJECT TITLE WELL TRANSDUCER IMPROVEMENT PROJECT OPERATING IMPACT: PROJECT AMOUNT 20,000 The existing water level measuring equipment at the City's well sites is outdated and in need of replacement. This program will replace all nine (9) of the existing well sounding units over a three (3) year period with electronic pressure transducers. The new equipment will fully intergrate with SCADA, which electronically monitors, measures, and trends each wells static and drawdown water level. This upgrade provides staff with real-time data for each well and reduces staff time to manually measure the water levels. ACCOUNT # 53-403-617 PROJECT DESCRIPTION DEPARTMENT WATER 62071 PROJECT TITLE EMERGENCY PORTABLE GENERATOR OPERATING IMPACT: PROJECT AMOUNT 45,000 Purchase of an emergency portable generator needed to power booster pumps at the Sunnyvale and Cottonwood well sites. The existing backup systems are over 30 years old, currently out of service, and replacement parts are unavailable. Sunnyvale and Cottonwood well sites do not have backup generators so a portable generator would be ideal to power the well site booster pumps during emergency power outages. ACCOUNT # 53-403-650 PROJECT DESCRIPTION DEPARTMENT WATER 62068 PROJECT TITLE VEHICLE REPLACEMENT PROGRAM OPERATING IMPACT: PROJECT AMOUNT 47,000 Replace existing vehicles in the Water Department. Replacement Cost $47,000 each. Vehicles will be replaced when they reach 100k miles or 12 years of age. ACCOUNT # 53-404-617 PROJECT DESCRIPTION DEPARTMENT WATER 62070 PROJECT TITLE COPIER - CUSTOMER SERVICE OPERATING IMPACT: PROJECT AMOUNT 6,500 Current copier lease is up FY19-20. After analysis it was determined that purchasing the copier was the most cost effective alternative. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER 62063 PROJECT TITLE DISINFECTION SYSTEM UPGRADE OPERATING IMPACT: PROJECT AMOUNT 10,000 Multi-year program to upgrade and/or replace existing water disinfection systems at the city’s 9 domestic well sites. New systems require less maintenance, have fewer parts, and are more reliable. Existing systems (Miox) are 10+ years old and have reached their end of useful life. Ensures clean, safe, and reliable drinking water that meets federal regulations. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER 62064 PROJECT TITLE GRAND AVE BOOSTER STATION IMPROVEMENT OPERATING IMPACT: PROJECT AMOUNT 29,000 Complete rebuild of the City’s Grand Ave booster pump station. • Provides backup water supply to the OTS water system during peak demand. • Originally constructed in the 1980’s, the station is outdated. • Project includes: new piping, valves, meter, security wall and lighting ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 53-408-673 WATER COTTONWOOD/SUNNYVALE CATHODIC PROTECTION 30,000 PROJECT DESCRIPTION 62062 OPERATING IMPACT: Cathodic protection is a cost effective and proven technology used to reduce steel tank corrosion. This project is to complete the final 3 of the city’s steel water storage tanks. Once the project is finished, all 9 of the city’s steel water storage tanks will have cathodic protection. Tanks scheduled: Cottonwood well site (1982) 500,000 gallon steel tank and Sunnyvale well site (1980) 2 – 600,000 gallon steel tanks 316 Capital Project Descriptions ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER 62065 PROJECT TITLE WATER STORAGE TANK MAINTENANCE PROGRAM OPERATING IMPACT: PROJECT AMOUNT 300,000 Water pressure and distribution in most communities is maintained via steel water storage tanks, which operate relatively maintenance and trouble free for extended multi-year periods. However, the time comes when gradual corrosion, or even ‘loss-of-curb’ appeal, can result in this mostly ‘passive’ infrastructure requiring upgrades. Therefore, a rehabilitation program should be designed to ensure asset preservation, process water quality improvements, and operator safety. The City has a total of 10 water storage tanks within the water distribution system. This project is to rehab one storage tank. Through operations, all 10 tanks will be thoroughly inspected by the end of fiscal year 17/18 and a prioritized schedule will be developed for the remaining tanks. This maintenance program will prolong the tanks useful life and ensure high quality, safe, and reliable drinking water is provided to the public. ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 53-408-673 WATER WELL SITE SECURITY IMPROVEMENT PROJECT 50,000 PROJECT DESCRIPTION 62076 OPERATING IMPACT: Security improvements needed at the Thompson Ranch and Rockwood well sites. The project consists of constructing 1,100 linear feet of concrete (CMU) 8" x 8" x 16" block fence 8' high with sliding steel gates, man doors, and security equipment. The existing chain link fencing is in poor condition and does not provide adequate security to the site. The new block fencing will be consistent with other City well sites and provide enhanced security, noise reduction, privacy, and visual appeal. • FY 2019/20 -Thompson Ranch well site. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER 62069 PROJECT TITLE 127TH LN WELL SITE IMPROVEMENT PROJECT OPERATING IMPACT: PROJECT AMOUNT 1,280,000 Request is for system improvements needed at the 127th Lane well site. The 127th Lane well site was constructed in 2002 and is the City's second largest water producer. There are two major issues which significantly impact performance. One is loss of available water storage for emergency water supply and fire prevention due to the faulty design of the booster pumps and discharge piping. The other issue is binding of the horizontal booster pumps due to dissolved air in the water which makes them run inefficiently, even to the point of being inoperable. To resolve all operational issues and restore the well site back to original design capacity, staff recommends replacing the existing booster pumps with vertical turbine pumps and relocating the discharge piping to the opposite side of the storage tank. ACCOUNT # 53-408-673 PROJECT DESCRIPTION DEPARTMENT WATER 62061 PROJECT TITLE 12" DIP WATERLINE EXTENSION-DYSART/OLIVE OPERATING IMPACT: PROJECT AMOUNT 1,736,000 This DEVELOPER FUNDED project will design and construct a new 12" Ductile Iron Pipe (DIP) extension along Dysart Road between Joe R Ramirez Road and Olive Ave, and along Olive Avenue between Dysart Road and approximately 1,600' west of El Mirage Road. ACCOUNT # 54-408-670 PROJECT DESCRIPTION DEPARTMENT SEWER 62087 PROJECT TITLE WASTE ACTIVATED SLUDGE (WAS) LINE REBUILD OPERATING IMPACT: PROJECT AMOUNT 20,000 Repairs needed on the backup waste activated sludge (WAS) line at the WRF. There are two (2) WAS lines that transport sludge from all four sequencing batch reactors to the digester. The backup WAS line has been damaged due to improper compaction during construction and is currently out of service. The project includes replacing the backfill with properly compacted aggregate base compound and installing new pipe stands and accessories plus restoring the concrete slab. ACCOUNT # 54-408-661 PROJECT DESCRIPTION DEPARTMENT SEWER 62081 PROJECT TITLE BUILDING A & B ROOF REPAIR OPERATING IMPACT: PROJECT AMOUNT 45,000 Roof repairs are needed on building A and building B at the Water Reclamation Facility. The roofs are nearing 20 years old and due to the age and environment conditions, are in need of replacement. ACCOUNT # 54-408-670 PROJECT DESCRIPTION DEPARTMENT SEWER 62085 PROJECT TITLE SEWER MAIN REPLACEMENT-NORTH PALM STREET OPERATING IMPACT: PROJECT AMOUNT 50,000 Replacement of approximately 300 linear feet of 8" sewer main on N. Palm Street in the Sundial Subdivision. Due to faulty compaction when originally constructed, the existing sewer main has settled resulting in 270 linear feet of defective pipe. The project will include replacement of approximately 300 linear feet (manhole to manhole) of 8" sewer main per MAG specification, asphalt restoration, video inspection, and traffic control. ACCOUNT # 54-408-670 PROJECT DESCRIPTION DEPARTMENT SEWER 62088 PROJECT TITLE WRF SANITARY DISPOSAL UPGRADE OPERATING IMPACT: PROJECT AMOUNT 100,000 Upgrade of the existing vehicle sanitary disposal facility at the WRF. The facility is necessary to properly dispose of debris collected from roads, streets, and other impervious surfaces. The existing facility is undersized and in poor condition and an upgrade is necessary to comply with federal, state, and county storm water permit requirements (MS4 permit). 317 Capital Project Descriptions ACCOUNT # 54-408-617 PROJECT DESCRIPTION DEPARTMENT SEWER 62079 PROJECT TITLE WASTEWATER PROCESS EQUIPMENT IMPROVEMENTS OPERATING IMPACT: PROJECT AMOUNT 180,000 This is a multi-year program to upgrade and/or replace critical wastewater process equipment which includes the following: pumps, motors, blowers, centrifuge, belt press, filters, decanters, aerators, disinfection systems, VFD's, and PLC's. Process equipment is essential to operate the WW Reclamation Facility. ACCOUNT # 54-408-617 PROJECT DESCRIPTION DEPARTMENT SEWER 62078 PROJECT TITLE VACTOR TRUCK REPLACEMENT OPERATING IMPACT: PROJECT AMOUNT 400,000 Request replaces 1996 Vactor combination sewer cleaning truck (unit # 8698) • Used to clean the City’s sewer system, respond to emergency blockages, and excavation for complex water system repairs. • Vehicle is 22 years old, has over 200,000 miles, and has reached its end of useful life. • Will be replaced with a more compact and efficient Vac-Con truck. • Grant funding for this vehicle is being pursued. ACCOUNT # 55-400-673 PROJECT DESCRIPTION DEPARTMENT IRRIGATION 62059 PROJECT TITLE DRAINAGE IMPROVEMENTS OPERATING IMPACT: PROJECT AMOUNT 60,000 PROJECT TITLE DYSART RD - NORTHERN TO PEORIA OPERATING IMPACT: PROJECT AMOUNT 10,188,000 Drainage improvements to ROW areas affected by irrigation system. ACCOUNT # 56-400-666 PROJECT DESCRIPTION DEPARTMENT STREETS 61909 Dysart Road was identified as a “Road of Regional Significance” back in the 1999 Maricopa Associations of Governments (MAG) study and currently has one lane in each direction between Northern and Peoria Avenues. The City proposes to widen this corridor to two 12 foot through lanes, a 14 foot median, bike lanes and curb and gutter. This project will include the design, land acquisition and construction. The total project cost estimate was originally $11.1 million but has now increased to $14.756 million. ACCOUNT # 56-400-666 PROJECT DESCRIPTION DEPARTMENT STREETS 61909 PROJECT TITLE DYSART RD-NORTHERN TO PEORIA (ADDL REQUEST) OPERATING IMPACT: PROJECT AMOUNT 3,656,000 Dysart Road was identified as a “Road of Regional Significance” back in the 1999 Maricopa Associations of Governments (MAG) study and currently has one lane in each direction between Northern and Peoria Avenues. The City proposes to widen this corridor to two 12 foot through lanes, a 14 foot median, bike lanes and curb and gutter. This project will include the design, land acquisition and construction. The total project cost estimate was originally $11.1 million but has now increased to $14.756 million. ACCOUNT # 56-400-497 PROJECT DESCRIPTION DEPARTMENT STREETS N/A PROJECT TITLE NORTHERN PARKWAY (NON-CAPITAL) OPERATING IMPACT: PROJECT AMOUNT 500,000 Northern Avenue is to be widened into an expressway/parkway configuration. Northern Parkway is to be widened as a road of regional significance. Costs include Design Concept Report, design, ROW acquisition, and construction shared between project partners El Mirage, Glendale, Peoria, Maricopa County, and MAG. Regional funding extends beyond the current five year CIP. ACCOUNT # 73-400-617 PROJECT DESCRIPTION DEPARTMENT SPECIAL PROJECTS/GRANTS 62093 PROJECT TITLE PLAYGROUND EQUIPMENT-GENTRY PARK OPERATING IMPACT: PROJECT AMOUNT 120,000 Replace playground equipment in Gentry Park. This request includes but is not limited to replacement of the play structure, play surfaces, and wood chips ACCOUNT # 73-400-658 PROJECT DESCRIPTION DEPARTMENT SPECIAL PROJECTS/GRANTS 62092 PROJECT TITLE LIGHTS AT GENTRY PARK OPERATING IMPACT: PROJECT AMOUNT 200,000 Replace halogen lights with LED light fixtures, galvanized poles, and the installation of remote control performance monitoring. Replacement cost is estimated at $200,000. This project can provide up to a 50% savings in electrical use from existing lights. Grant funding will be pursued for this request. 318 Capital Project Descriptions ACCOUNT # DEPARTMENT PROJECT TITLE PROJECT AMOUNT 73-400-658 SPECIAL PROJECTS/GRANTS SPLASH PAD UPGRADES 350,000 PROJECT DESCRIPTION 62094 OPERATING IMPACT: The splash pad was originally installed in 2009. It was one of the first in AZ and was designed like a residential pool. Modern splash pads feature flow through systems rather than the current recirculating system. Currently parts and supplies are proprietary and are available only from Canada & Dubai. Benefits of the update include: • Lower maintenance cost (labor, supplies, monitoring, permitting) • No chemical treatment or storage • Minimize exposure to pathogens for the public • Updated features will boost attractiveness of the park ACCOUNT # 73-551-650 PROJECT DESCRIPTION DEPARTMENT SPECIAL PROJECTS/GRANTS 62095 PROJECT TITLE POLICE UNMARKED VEHICLE OPERATING IMPACT: PROJECT AMOUNT 65,000 Requesting an unmarked vehicle based on the ability to acquire grant funding. 58400922 GRANT REVENUE 51408409 WATER 51408409 SEWER SUBTOTAL FUTURE CIP PROJECTS CARRYFORWARD PROJECTS DEPRECIATION EXPENSE DEPRECIATION EXPENSE TOTAL 319 23,264,500 10,000,000 3,382,000 1,550,000 1,100,000 39,296,500 THIS PAGE INTENTIONALLY LEFT BLANK 320 STATE BUDGET SCHEDULES Council Adopted Final Budget 321 322 323 Actual Expenditures/Expenses** Fund Balance/Net Position at July 1*** Primary Property Tax Levy Secondary Property Tax Levy Estimated Revenues Other than Property Taxes Other Financing Sources Other Financing (Uses) Interfund Transfers In Interfund Transfers (Out) Reduction for Amounts Not Available: 2019 2020 2020 2020 2020 2020 2020 2020 2020 2020 * ** *** 24,057,500 Budgeted Expenditures/Expenses 2020 17,520,500 18,009,500 150,000 1,289,000 0 976,500 1,153,000 204,000 0 100,000 1,190,000 FUNDS 0 0 0 0 0 0 0 0 0 $ $ $ 2019 60,684,500 60,684,500 2,625,000 58,059,500 124,586,248 $ $ 16,718,000 26,678,000 4,991,000 4,759,000 1,554,000 1,155,000 0 16,137,500 19,891,500 0 15,390,500 $ 77,477,000 4,995,000 72,482,000 128,008,670 2020 77,477,000 0 0 0 0 0 0 0 0 0 75,132,000 96,665,500 0 0 13,195,000 0 0 16,337,000 16,337,000 2,345,000 0 51,681,074 2,030,000 2,287,426 56,207,000 0 60,684,500 Total All Funds Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. 15,859,500 15,859,500 0 10,114,000 0 0 50,000 5,695,500 0 2,645,000 Capital Projects Enterprise Internal Service Fund Permanent Fund Funds Available Funds EXPENDITURE LIMITATION COMPARISON 1 Budgeted expenditures/expenses 2 Add/subtract: estimated net reconciling items 3 Budgeted expenditures/expenses adjusted for reconciling items 4 Less: estimated exclusions 5 Amount subject to the expenditure limitation 6 EEC expenditure limitation 34,965,500 13 Total Financial Resources Available 8,000,000 3,280,000 11,428,000 10 11 0 9 0 0 8 0 10,000 20,487,574 7 14,996,000 2,030,000 407,000 0 997,000 Debt Service Fund 6 2,287,426 4 1,874,500 0 18,788,000 Special Revenue Fund 5 0 28,338,500 3 22,864,000 2 2020 E D D D D C B B E E 1 General Fund 12 Maintained Fund Balance for Financial Stability Future Capital Projects LESS: Amounts for Future Debt Retirement: Adopted/Adjusted Budgeted Expenditures/Expenses* 2019 Fiscal Year S c h CITY OF EL MIRAGE, ARIZONA Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2020 CITY OF EL MIRAGE, ARIZONA Tax Levy and Tax Rate Information Fiscal Year 2020 2019 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2020 2,200,493 $ 2,287,426 2,200,493 2,030,000 4,230,493 $ 2,287,426 2,030,000 4,317,426 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ $ 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ $ $ $ 2,200,000 400 2,200,400 2,029,500 500 2,030,000 4,230,400 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate 2.0603 1.9835 (2) Secondary property tax rate 1.9007 1.7603 (3) Total city/town tax rate 3.9610 3.7438 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating NO special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 324 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED REVENUES 2019 SOURCE OF REVENUES ACTUAL REVENUES* 2019 ESTIMATED REVENUES 2020 GENERAL FUND Local taxes City Sales Tax TPT Assessments Uncollected Primary Property Tax Franchise Fees $ 7,550,000 $ 35,000 (493) 740,000 $ 8,150,000 (37,426) 780,000 Licenses and permits Business License Fees Building Permit Fees 85,000 190,000 90,000 200,000 Intergovernmental State Sales Tax State Income Tax Vehicle License Tax 3,475,000 4,300,000 1,550,000 3,650,000 4,625,000 1,575,000 25,000 100,000 75,000 10,000 89,000 40,000 360,000 125,000 10,000 45,000 Charges for services Planning And Zoning Fees Engineering Inspection Fees Plan Check Fees Rent - Library Rural Metro Transports Sport Programs Athletic Field Rentals Ramada Rentals Special Events LAND RENTALS/LEASES FIRE PREVENTION FEES 5,000 10,000 25,000 5,000 40,000 105,000 10,000 Fines and forfeits Jail Incarceration Fine 15,000 10,000 Interest on investments Interest 500,000 600,000 In-lieu property taxes Fire Insurance Premium Tax 45,000 45,000 130,000 60,000 Contributions Voluntary contributions Miscellaneous Other Total General Fund $ 18,953,507 $ $ 20,487,574 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SPECIAL REVENUE FUNDS HURF Taxes $ $ 2,200,000 2,200,000 $ $ $ $ 2,350,000 2,350,000 Municipal Court Fund Fines and Forfeitures Municipal Court Fund Miscellaneous $ 245,000 85,000 330,000 $ $ $ $ 260,000 75,000 335,000 $ 325 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED REVENUES 2019 SOURCE OF REVENUES ACTUAL REVENUES* 2019 ESTIMATED REVENUES 2020 Municipal Court Enhancement Fund Fines and Fo $ INTEREST REVENUE $ 170,000 $ $ 170,000 $ $ 60,000 15,000 75,000 Local Transportation Assistance Fund Fees $ $ 95,000 95,000 $ $ $ $ 95,000 95,000 Police Towing Fund Fines & Forefeitures $ $ 60,000 60,000 $ $ $ $ 25,000 25,000 CDBG Fund Grants $ $ 400,000 400,000 $ $ $ $ 500,000 500,000 Photo Radar Fund Fines & Forefeitures $ $ 670,000 670,000 $ $ $ $ 105,000 105,000 Special Projects Donations Special Projects Grants $ $ $ $ 11,615,500 11,615,500 $ $ 11,511,000 11,511,000 Total Special Revenue Funds $ 15,540,500 $ $ 14,996,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Debt Service Interest $ $ $ $ $ $ 10,000 10,000 Total Debt Service Funds $ $ $ 10,000 $ $ $ $ $ $ 50,000 50,000 Total Capital Projects Funds $ $ $ 50,000 CAPITAL PROJECTS FUNDS Streets Capital Fund Interest * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. PERMANENT FUNDS Total Permanent Funds $ $ $ ENTERPRISE FUNDS Sanitation Charges for Services Interest $ 1,600,000 $ $ $ 1,600,000 $ $ 326 1,600,000 20,000 1,620,000 CITY OF EL MIRAGE, ARIZONA Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED REVENUES 2019 SOURCE OF REVENUES Sewer Charges for Services Interest ACTUAL REVENUES* 2019 ESTIMATED REVENUES 2020 $ 3,250,000 $ $ $ 3,250,000 $ $ $ 9,355,000 170,000 35,000 $ $ $ 9,560,000 $ $ 8,970,500 170,000 15,000 1,736,000 295,000 11,186,500 Total Enterprise Funds $ 14,410,000 $ $ 16,137,500 Water Charges for Services Water Fines and Forefeitures Water Miscellaneous Water Reimbursements Interest 3,246,000 85,000 3,331,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. INTERNAL SERVICE FUNDS Total Internal Service Funds $ TOTAL ALL FUNDS $ 48,904,007 $ $ $ $ 51,681,074 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 327 CITY OF EL MIRAGE, ARIZONA Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2020 OTHER FINANCING 2020 SOURCES (USES) FUND GENERAL FUND Court Fund $ Capital -Streets Fund Highway User Revenue Fund Debt Service Fund Special Projects Fund Water Fund Sewer Fund Sanitation Fund Court Photo Enforcement Fund Total General Fund $ SPECIAL REVENUE FUNDS Court Fund Highway User Revenue Fund Special Projects Fund Court Photo Enforcement Fund $ $ $ $ $ $ $ 1,422,000 1,426,000 357,000 75,000 3,280,000 332,500 856,500 100,000 $ 332,500 10,039,000 856,500 100,000 100,000 $ 11,428,000 $ 150,000 Total Special Revenue Funds $ DEBT SERVICE FUNDS Debt Service Fund INTERFUND TRANSFERS 2020 IN (OUT) $ $ 1,289,000 $ $ $ 1,190,000 $ 100,000 $ Total Debt Service Funds $ $ 1,190,000 $ 100,000 $ CAPITAL PROJECTS FUNDS Capital -Streets Fund $ $ $ 10,114,000 $ Total Capital Projects Funds $ $ $ 10,114,000 $ $ $ $ $ PERMANENT FUNDS $ Total Permanent Funds $ ENTERPRISE FUNDS Water Fund Sewer Fund Sanitation Fund 150,000 $ $ $ $ 1,131,000 24,000 $ 160,000 1,394,000 $ 2,816,000 1,586,000 357,000 Total Enterprise Funds $ $ 1,155,000 $ 1,554,000 $ 4,759,000 INTERNAL SERVICE FUNDS $ Total Internal Service Funds $ $ $ TOTAL ALL FUNDS $ $ 328 $ $ 2,345,000 $ $ $ 16,337,000 $ 16,337,000 CITY OF EL MIRAGE, ARIZONA Expenditures/Expenses by Fund Fiscal Year 2020 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2019 FUND/DEPARTMENT GENERAL FUND Mayor and Council City Clerk Safety & Loss Control Legal Services Administration Information Technology Human Resources Financial Services Economic Development Recreation Parks Facilities Management Fleet Management Community Development Engineering Police Code Compliance Fire Building Safety Contingency/Debt Service $ ACTUAL EXPENDITURES/ EXPENSES* 2019 BUDGETED EXPENDITURES/ EXPENSES 2020 $ $ $ 287,500 217,000 347,000 794,500 1,138,500 924,000 440,500 946,500 142,000 164,000 938,500 1,359,000 194,000 545,000 461,000 9,945,000 256,500 4,103,000 469,000 385,000 22,864,000 $ $ $ 24,057,500 $ 671,000 1,150,000 665,000 3,623,000 340,000 190,000 400,000 11,749,000 $ $ $ 791,500 650,500 122,000 3,307,500 137,000 54,000 847,000 11,611,000 Total Special Revenue Funds $ 18,788,000 $ $ $ 17,520,500 DEBT SERVICE FUNDS Debt Service Fund $ Total Debt Service Funds $ 997,000 997,000 $ $ $ $ $ $ 976,500 976,500 CAPITAL PROJECTS FUNDS Capital -Streets Fund $ Total Capital Projects Funds $ 2,645,000 2,645,000 $ $ $ $ $ $ 15,859,500 15,859,500 $ $ $ $ $ $ $ $ $ $ $ $ 11,872,500 3,615,000 1,230,500 16,718,000 $ $ $ $ $ $ $ $ $ 75,132,000 9,155,000 377,500 4,001,000 310,500 1,787,500 Total General Fund $ SPECIAL REVENUE FUNDS Court Fund Court Enhancement Fund Court Photo Enforcement Fund Highway User Revenue Fund LTAF Fund Police Towing Fund CDBG Fund Special Projects Fund 235,000 218,000 337,000 590,500 954,500 884,000 420,000 657,000 131,000 149,000 1,054,500 840,500 181,000 580,500 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2019 PERMANENT FUNDS $ Total Permanent Funds $ ENTERPRISE FUNDS Water Fund $ Sewer Fund Sanitation Fund Total Enterprise Funds $ 10,396,000 3,799,000 1,195,500 15,390,500 INTERNAL SERVICE FUNDS $ Total Internal Service Funds $ TOTAL ALL FUNDS $ 60,684,500 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 329 330 TOTAL ALL FUNDS Total Internal Service Fund INTERNAL SERVICE FUND Total Enterprise Funds ENTERPRISE FUNDS Water Fund Sewer Fund Total Permanent Funds PERMANENT FUNDS Total Capital Projects Funds CAPITAL PROJECTS FUNDS Total Debt Service Funds DEBT SERVICE FUNDS Total Special Revenue Funds SPECIAL REVENUE FUNDS Court Fund Highway User Revenue Fund GENERAL FUND FUND 193 $ $ $ $ $ 13,666,000 1,475,000 $ $ 26 $ $ $ $ $ 19 7 $ $ $ $ $ $ $ $ $ 1,057,000 418,000 784,000 $ $ $ $ 14 580,000 204,000 11,407,000 $ $ 10 4 $ 2020 2020 153 Employee Salaries and Hourly Costs Full-Time Equivalent (FTE) 3,629,000 300,000 215,000 85,000 143,000 101,000 42,000 3,186,000 2020 Retirement Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,972,000 262,000 193,000 69,000 115,000 64,000 51,000 1,595,000 2020 Healthcare Costs CITY OF EL MIRAGE, ARIZONA Full-Time Employees and Personnel Compensation Fiscal Year 2020 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 699,000 77,000 52,000 25,000 26,000 12,000 14,000 596,000 2020 Other Benefit Costs $ $ $ $ $ $ $ $ $ $ $ $ $ $ 19,966,000 2,114,000 1,517,000 597,000 1,068,000 757,000 311,000 16,784,000 2020 Total Estimated Personnel Compensation CONSOLIDATED FEE SCHEDULE Council Adopted Final Budget 331 332 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES 8.5 x 11 8.5 x 14 11 x 17 Per Page Per Page Per Page $0.50 $0.75 $0.90 Per Page Per Page Per Page Each $1.00 $1.50 $1.80 $75 Each Each $50 $25 Each Per Signature Per Hour Varies $25 $2 $60 $0-$100 Annual Annual Annual Annual Annual Annual Annual Annual Per Event As Needed As Needed Per Quarter/Annual $100 $15 $2,000 $2,000 $100 $0 $0 $2,000 $65 $25 10% of license $25/$100 Liquor License Each Equal to total fees paid to Arizona Dept of Liquor in previous 12 months Retail Sales Restaurant/Bar Lodging Utilities Telecomm Contracting Use Tax Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted Per $1 Transacted 3% 3% 5% 3% 3% 3% 3% Per Page Each Each $0.50 $10 $10 Each $75 Annual/Each Annual/Each Each $20 $40 $20 Per Hour Each Residents $15/$30/$50 Non-Resident $30/$60/$100 $150 FEE TYPE GENERAL FEES COPIES Black and White Color 8.5 x 11 8.5 x 14 11 x 17 Paper Copy of Annual Budget Paper Copy of Comprehensive Annual Financial Report (CAFR) Paper Copy of Annual Capital Improvement Plan MISCELLANEOUS Non-Sufficient Funds Check Notary Public Standard Hourly Rate - Research General Merchandise LICENSE FEES Business License City Sales Tax Permit Massage Therapist License Mining License Commercial Rental Property Residential Rental Property Residential Rental Property (each additional) Sexually Oriented Business Special Events Change/Update Bus. License Delinquent Fee Peddler's License CITY SALES TAX RATES CLERK Public Record Requests Public Record Requests - recording Appeal - Notice of Violation Pro/Con Argument Submissions for Election Publicity Pamphlets RENTAL FEES COMMUNITY GARDEN Garden Box 4' x 4' Garden Box 4' x 8' Farmer's Market Space Rental (10' x 10') RAMADAS Charged to the general public for use of Ramada space at designated times. Reservation and Cleanup Deposit 333 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 UNIT OF MEASURE FY2019- 20 FEES Per Hour Each Partner Organization $10 Residents $30 Non-Residents $60 With Lights Add $25 $150 20%-30% of registration fee Varies depending on enrollment FIRE TRAINING ROOM Supervision/Personnel Reservation & Cleanup Deposit Per Hour Per Hour Each Resident - $50 Non-Resident $100 $50 $200 POLICE TRAINING ROOM Supervision/Personnel Reservation & Cleanup Deposit Per Hour Per Hour Each Resident - $50 Non-Resident $100 $50 $200 Main Room Per Hour Resident - $50 Non-Resident $100 Multi-purpose South Room Per Hour Resident - $35 Non-Resident $85 Classroom Only Per Hour Resident - $25 Non-Resident $75 Supervision/Personnel Reservation & Cleanup Deposit Per Hour Each $50 $200 Per Placard Annually Per Placard $500 $250 Vendor Participation Copper Sponsor Bronze Sponsor Silver Sponsor Gold Sponsor Platinum Sponsor Presenting Sponsor Each Each Each Each Each Each Each $20 $45 $100 $200 $375 $750 $1,500 Vendor Participation Copper Sponsor Bronze Sponsor Silver Sponsor Gold Sponsor Platinum Sponsor Presenting Sponsor Each Each Each Each Each Each Each $20 $85 $200 $400 $750 $1,500 $3,000 Annual Annual Every 2 years Per Request $125 $125 $175 $100 (Min. 2 hrs.) FEE TYPE DESCRIPTION GENERAL FEES SPORTS FIELDS Charged to the general public/groups/organizations for guaranteed playing space. Reservation and Cleanup Deposit CONTRACTED SERVICE FEES (CLASSES) These percentage fees are charged to organizations for use of city facilities and parks. FACILITIES SENIOR CENTER WAYFINDING SIGNS Initial Fee Renewal Fee SPECIAL EVENT FEES GENTRY PARK GATEWAY PARK FIRE FEES INSPECTIONS Business Inspection Business Inspection- Group Home Business Inspection-Every 2 yr schedule After Business Hours 334 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES GENERAL FEES OPERATIONAL PERMITS Motor Vehicle Fueling-Portable Tanks Fire Works- Temporary Retail Sales Blasting On-site Combustible Dust/Fiber Producing Operations Flammable Finishes During Modifying or Installing Equip Aerosol products Annual Per Submittal Annual Annual Annual Annual Amusement Buildings Battery Systems Carnivals & Fairs Cellulose Nitrate Film Combustible Fiber Storage Combustibles-use/storage/manufacture Compressed Gases Cryogenic Fluids Cutting & Welding Dry Cleaning Plants Exhibits & Trade Shows Explosives False Alarms Per Submittal Each Per Submittal Annual Annual Annual Annual Annual Annual Annual Annual Per Submittal After 2nd After 5th After 9th $190 $195 $75 $150 Finishes >350 sq ft $75 see Gases $250 Permanent Structure/$380 Temporary Structure $95 $320 see HazMat $175 $125 see HazMat see HazMat $100 $200 $250 1-5k sq ft/$325 >5 sq ft $100 $150 $340 $700 $185 application + $62 each hydrant $50 $390 $50 $50 $100 Fire Flow test Fire Hydrants/Valves Operational Check Flammable/Combustible Liquids (storage, handle, use) Fruit Ripening Fumigation/Thermal Insecticidal Fogging Gases-use/storage/manufacture Hazardous Materials Group 1 Group 2 Group 3 High Piled Combustible Storage Hot Work Operations Industrial Ovens LPG Storage, use, handle, dispense LPG Exchange Station Magnesium Working Misc. Combustible storage >2,500 cu. Ft. Open Burning Open Flames Organic coatings Per Request Per Submittal Annual Annual Per Submittal Annual Pyrotechnic/Fire Works Performance Pyroxylin Plastics Refrigeration Equipment Repair garages & Motor Fuel dispensing Facilities Spraying or Dipping Operations Storage of Scrap Tires & By Products Per Submittal Annual Annual Annual Annual Annual Temporary Membrane Structures & Canopies Tire Rebuilding Plants Waste handling Storage of Wood Products >200 Cu. Ft. Per Submittal Annual Annual Annual $250 $500 $775 $100 (up to 500 sq ft) $150 $220 $180 $100 see HazMat see Combustibles $115 $170 Indoor/$250 Outdoor see HazMat $600 First display/$300 each additional display same setup see HazMat $225 $140 $150 $100 $340 for >800 sq ft and $150 each addl/$600 for <800 sq ft and 150 each addl $100 $175 $100 Per Occurrence Per Occurrence Per Submittal Per Incident >180 days = 50% permit fee + renewal/ <180 days =100% + renewal 150 + cost of staff $15 $84 Annual Annual Annual Annual Annual Annual Annual Annual Annual Annual Per Submittal Per Submittal Annual MISCELLANEOUS FEES Fines- Operating without CURRENT permit(s) Fire Watch Compliance Engine Fire Suppression Report Review Advanced Life Support Transports 335 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES Per Class Resident: $10 Non-Resident: $36 Per Data Set $65 Each Each Each Each Each $2 $4 $10 $20 $40 Per Request Per Appeal Per Annexation Per Appeal Per Request Per Request Per Request Per Continuance Per Request Per Plat Per Request Per Request Per Request Per Sheet Per Request Per Request Per Request Per Request Per Request Per Request Per 1/2 Hour Per Request Per Plat Per Request Per Request Per Request Per Request Per Request Per Request Per Request Per Request Per Request $50 $100 $1,500 $1,000 $1,000 $1,450 $500 $250 All Legal Costs $1,000+10/lot $1,500 $1,000 $200 $300 $1,500 $1,500 $1,500 $1,000 $500 $1,500 $50 $500 $1,000+10/lot $1,000 $500 $1,450 $1,000-$1,500 $1,000 each $100 $1,500 $100 $250/$1,000 Each $6,000 GENERAL FEES CPR Fees COMMUNITY DEVELOPMENT GIS DATA Citywide GIS Data Maps: 8.5 x 11 11 x 17 18 x 24 24 x 36 36 x 48 PLANNING & ZONING Address Assignment Administrative Appeal Annexation/Deannex Appeal to P&Z/Council Comp Sign Package Conditional Use Permit Conditional Use Permit/Administrative Review (CUP/AR) Continuance Request Development Agreement Final Plat General Plan Amend [Maj] General Plan Amend [min] Group Home Request Landscaping Review Map Amendment - C Map Amendment - I Map Amendment - R PAD Amendment [M] PAD Amendment [m] PAD Overlay & Plan Planner Consultation Technical Advisory Committee Review Preliminary Plat Site Plan Amend [M] Site Plan Amend [m] Site Plan Review Street Name Change Subdivision Variance Temporary Use Permit Zoning Text Amendment Zoning Certification Zoning Variance [R/C] Electronic Billboards Special Event Permit: Minor Each Major Each $25 No Street/Parking Lot Closure $50 Street/Parking Lot Closure Each Each $25 BOV Per Application Per Facility $100 for the first five (5) facilities and $50 each additional including a consolidated application $50 Accessory Structure <120 Sq. Ft.(e.g. sheds) Accessory Structures > 120 sq. ft. Wireless Communication Facilities in Right-of-Way Small Wireless Facilities: Application Fee Rent fee (annual rate) 336 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 UNIT OF MEASURE FY2019- 20 FEES Per Application $750 Per Application Per Facility $100 $50 Per Application Each $1,000 Greater of (10%) of amount due or $100 Per Building $50 Each Per Building Per Change of Occupancy Per House Per Building $200 first 30 day period $400- 31-60 Days $ 1,000 -61-90 Days $200 $50 $100 $100 Per Building BOV Per Building Per Submittal 80% of Calculated Value BOV of $20 p/sq.ft. Per Building Per House Per Building $25 $150 $200 Each $30 Commercial, new construction Each Residential, new construction Repair or new panel <200 amps 200-1,000 amps Over 1.000 amps Temporary Power Fence Chain link, wood, iron Masonry/ retaining Add to existing height Fire/ Water restoration Flag Poles over 30 feet Gas Line: New Repair Only Gas Test/ Clearance only HVAC / Mechanical Each Each Each Each Each 15% permit fee- Comm. 15% permit fee ($50 minimum) $50 $100 $200 $100 per request per request per request Commercial, new construction Per Submittal FEE TYPE DESCRIPTION GENERAL FEES Utility Pole: Application Fee Authority Utility Pole: Application Fee Rent fee (annual rate) Monopole: Application Fee Late Fee BUILDING SAFETY Certificate of Occupancy: C. of Completion (no Occupancy) Temporary C/O Commercial C/O Tenant (no work performed) Residential Multi-Family Commercial Construction New Construction Shell/Grey Building Vanilla Shell Demolition: Assessor Structures Single Family Dwelling Commercial Bldg. Electrical Clearance w/o repair Each Each Each Each Residential new construction W/O ductwork (Res. Unit replacement) Other Than Residential - Unit Replacement Inspections Residential Electrical, Mechanical, Plumbing (MPE) Commercial, new construction (MPE) After Business Hours 3rd Party Inspections Reinspection fee (after 2 failures) Manufactured Housing & Pre-fabricated Structures: Mobile Home, Park Model >400 sq.ft.. Commercial FBB Residential FBB Accessory garages, carports, storage 337 BOV of $2 per lin ft. BOV of $5 per lin ft. BOV of $2 per lin ft. BOV $35 $50 $35 $35 Per Submittal Each Each 15% permit fee- Comm. 15% permit fee ($50 minimum) $50 $100 Each Each $50 15% permit fee- Comm. Per Request Each Each $100 (Min. 2 hrs.) Actual cost $75 Each Each Each Each $ 350 (+MPE)* $600 (+MPE)* $600 * (+MPE) BOV City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES *Fees established by the IGA with the Office of Manufactured Housing Patio/ Deck/ Ramada/ Gazebo Metal patio or awning Shade structure-fabric free standing Permit Extension Permit Expedited Permit Reactivation of expired Building and Fire Plan Review Each Each Each Per Request Per Request Per Request Per Submittal BOV of $10 p/sq.ft. BOV of $7 p/sq.ft. BOV of $5 p/sq.ft. 25% of permit fee 2 X permit fee 50% of permit fee 65% of total permit fee Each $100 per hour (Min. 1 hr.) Per Submittal Per Submittal Each Each $100 $250 2x fee (in 1/2 time) $50 Per Submittal/code cycle Per Submittal/code cycle Per Submittal/code cycle Per Submittal/code cycle Per Submittal/code cycle Per Submittal Per Request $75 BOV review fee $100 $100 $100 $35 $300 Per Submittal 15% of permit fee 15% permit fee ($50 minimum) $50 GENERAL FEES Change/ revisions to approved plans Deferred Submittals Residential Commercial Expedited Plan Review Residential site plans (in development) Standard Plans: Alum. Patio Covers/Carports Houses MH Installation Details Pools and spas Solar- PV or WH Annual Renewal Appeal hearing Application Plumbing Commercial, new construction Residential, new construction Repair Pools and Spas: In Ground pool Spa (in ground) Pool site review (std plans on file) Semi-public pool Review w/o Std Plans on file Per Submittal Each Per Submittal Per Submittal Each Per Submittal $300 $75 $50 $500 BOV Refunds Relocation of Building (Inspect. Req'd) Residential, new construction Room Addition Enclosure with glass or screens Unfinished basement Conversion of exist. space to livable Roof Replacement Shingles or tile only Sheathing Solar PV Systems Commercial Per Submittal Each Each Each Each Each Refund of 80% permit fee $500 (+MPE fees) BOV BOV of $25 p/sq.ft. BOV of $15 p/sq.ft. BOV of $15 p/sq.ft. BOV of $15 p/sq.ft. Per Project Per Project $25 $50 Per Submittal BOV Residential Stucco- house or accessory structure Sustainable/ Green/ Energy Green Energy Build –Admin. Doc. Fee Greywater irrigation system LEED Certified- Admin.. Documentation Fee Wind Turbine Temporary Structures/Power: Temp. Construction trailer Temp. Electrical/Generator Tenant Improvement: Tenant Improvement- Office/Mercantile. Tenant Improvement- Restaurant or Medical Tenant Improvement- Vanilla Shell Water heater: Replacement- gas or electric Per Submittal Per Project BOV or $300 w/std plans $35 Each Per Submittal Each Per Submittal $250 $100 $500 $150 Each Each $200 $50 Per Submittal Per Submittal Per Submittal BOV of $20 p/sq.ft. BOV of $40 p/sq.ft. BOV of $20 p/sq.ft. Each $35 Each Each Each Each BOV or $100 w/std plans $35 Double permit fee BOV Solar Tankless Work Started w/o permits ***All other projects not included 338 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE UNIT OF MEASURE FY2019- 20 FEES ADAPTIVE REUSE- SPECIAL CONDITION FEES Conversion of existing residential to Live/Work unit Each $ 100 flat fee Conversion of existing Commercial to Live/Work unit Permits by Inspection (no plans-residential live/work only) Each Per Project Consultation prior to Permit by Inspection Per Project DESCRIPTION GENERAL FEES SIGNS 0-32 sq.ft. 33- 48 sq.ft.. Over 48 sq.ft.. Monument/ Pylon Electrical Connection Face Panel Change out only Temporary Banner (30 days) $ 250 flat fee Each Each Each Each Each Each Each $150 No charge $60 $90 $150 BOV $50 $25 $40 BOV (Based On Value): Final building permit valuation shall be set by the Building Official in accordance with the most current Building Valuation Data as published by the International Code Council or approved statements sufficient to clearly CONSTRUCTION PERMITS Fire Alarm Systems New Installs: 5,000 square feet or less 5,001 - 10,000 square feet 10,001 - 50,000 square feet 50,001 - 100,000 square feet 100,000 - 150,000 square feet Over 150,000 square feet Modifications: 1 - 5 devices 6 - 20 devices 21 - 50 devices Over 50 devices Replacement: New Contol Panel Other Fire Sprinkler Systems 13 & 13R New Installs: 5,000 square feet or less 5,001 - 10,000 square feet 10,001 - 50,000 square feet 50,001 - 100,000 square feet 100,000 - 150,000 square feet Over 150,000 square feet Modifications: 1 - 5 devices 6 - 20 devices 21 - 50 devices Over 50 devices Fire Sprinkler System - Residential New Install or Modification Alternative Suppression Systems New: Water/Foam/CO2/Clean Agent etc. Commercial Cooking: Initial Additional Modifications Fire Pump: New Modification/Replacement Private Fire Protection Systems: New Modification (includes fire lines) 339 Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal $300 $400 $500 $700 $1,000 $1,500 Per Submittal Per Submittal Per Submittal Per Submittal $100 $150 $200 $300 Per Submittal Per Submittal $150 $150 Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal Per Submittal $300 $400 $500 $700 $1,000 $1,500 Per Submittal Per Submittal Per Submittal Per Submittal $100 $150 $200 $300 Per Submittal $100 Each $200 Each Each Each $150 $75 $100 Per Submittal Per Submittal $500 $100 Per Submittal Per Submittal $200 $100 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES GENERAL FEES Fire Department Permanent Access: New: Fire Lane Markings Address Directory Automatic Access Gates Manual Acess Gates Walk thru Access Gates Install Knox Box Modifications: To Any Listed Above Access Roads New Install: First Tank Additional Tanks Modification New Fuel Tank: Up to 120 Gallons Over 120 Gallons Removal: First Tank Additional Tanks Hazardous Materials Inventory Sheet Assessment (1 hour min.) Management Plan Assessment (1 hour min.) New - HazMat container or process Each Additional Hazardous Materials Industrial ovens LP- Gas New Install - For Exchange New Install - Stored for Use or Sale New - LP Gas System Residential Pool/Spa $50 $50 $100 $50 $50 No Charge $100 $100 Spraying or Dipping Operations New Install -Room/Booth/Tank Modification Compressed Gases New Install Under 400 lbs Over 400 lbs Modification Other Permit Fees High Piled Storage Review Firefighter Air System (FAS) Standpipe Systems Each Each Per Submittal $250 $100 $100 Each Each Each Each Each $100 $100 Per Review Per Review Per Review Per Review Per Submittal Each $100 p/h $100 p/h $200 $100 $211 $50 Each Each Per Submittal Per Submittal $100 $100 $300 $50 Each Per Submittal $250 $100 $0 Each Each Per Submittal $150 $300 $100 Per Submittal Per Submittal Per Submittal $100 $300 $50 Per Sheet Each $300 $600 $200 $100 ENGINEERING Commercial: Plan Review Report Review At Risk Grading/Drainage Permit Haul Permit Each Each Permit Each 150% of actual grading/drainage permit cost $300 3.5% of actual contract construction costs Residential: Application Review Permit Each Each $25 $50 Pavement less than 3 years old: Less than 5 SY 5 to 100 SY SY SY $330/SY $1,650 + $18/SY over 5 $3,360 + $14/SY over100 Greater than 100 SY Pavement 3 - 10 years old: SY 340 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 UNIT OF MEASURE FY2019- 20 FEES Less than 5 SY 5 to 100 SY SY SY $165/SY $825 + $9/SY over 5 Greater than 100 SY SY FEE TYPE DESCRIPTION GENERAL FEES $1,680 + $7/SY over 100 Traffic Control Plan Review Revision to Approved Plan Revision to Approved Report Each Per Sheet Each $50 $300 $600 Copy of Record Court Technology/Security Default Fee Per Case Per Case Per Charge $17 $25 $40 Jail Cost Reimbursement Research Fee Time Payment Warrant Based on Sentence Per Case Per Case Each Same as Maricopa County Jail Per Diem Rates $17 $20 $200 Each $150 Each - 20 or less pages Per page over 20 pages Each Each Each Each $5 $0.20 $20 $10 $10 $25 Monthly Per 1,000 gallons $19.77 CITY COURT FEES POLICE FEES Impound Police Reports - Victims of a criminal offense receive 1 free copy Archived Reports Photo CD Audio CD/DVD Video CD/DVD UTILITY FEES WATER RATES Residential: Base Charge (all meter sizes) Volume Rate (gallons) 0 - 5,000 5,001 - 15,000 15,001 - 25,000 > 25,000 $3.55 3.91 4.31 4.73 Commercial: Base Charge (all meter sizes) Volume Rate (gallons) All Use Monthly Per 1,000 gallons $23.43 $4.42 Irrigation: Dysart Ranchettes Only Per Hour Water Recharge: Surprise Customers El Mirage Customers Hydrant Customers $20.97 Per 1,000 gallons $1.87 $1.87 $1.87 WATER METERS 5/8" 3/4" 1" 1.5" 2" 3" 4" 6" 8" 10" 12" Hydrant SEWER RATES Each Each Each Each Each Each Each Each Each Each Each Each 341 $225 $275 $300 $605 $3,045 $3,840 $3,770 $6,605 $10,375 $13,615 $15,055 $1,025 City Of El Mirage, AZ Exhibit - A - Comprehensive Fee Schedule Effective July 1, 2019 FEE TYPE DESCRIPTION UNIT OF MEASURE FY2019- 20 FEES Monthly $5.75 Per 1,000 gallons $3.27 Monthly $5.75 Per 1,000 gallons $3.27 Monthly $13.23 Per Occurrence Cost + 25% Each Each Per Occurrence Per Occurrence Per Occurrence $30 $50 $95 $50 $95 Per Occurrence Per Occurrence Per Occurrence Per Occurrence Per Occurrence Per Occurrence $10 $15 15% $50 $75 GENERAL FEES Residential: Base Charge (all meter sizes) Volume Rate (gallons) All Flows Commercial: Base Charge (all meter sizes) Volume Rate (gallons) All Flows SANITATION RATES Residential: Monthly Fee Uncontained Trash Collection MISCELLANEOUS UTILITY FEES Establish Service: Residential Commercial Disconnect Same Day Turn On/Turn Off Emergency Turn On/Turn Off Door Hanger: Residential Commercial Collections Relocate/Install Hydrant Meter Meter Testing Equipment Tampering $250 plus cost of labor and materials plus an additional 15% administrative fee Installation/Connections of Taps/Meter Boxes/etc. Per Occurrence Actual cost of contractual labor and materials plus an additional 15% administrative fee PROPERTY TAXES PRIMARY SECONDARY Used to support Public Safety Operations Calculation Methodology $ $ Used to pay for voter authorized debt Calculation Methodology $ $ 115,322,702 2,287,426 115,322,702 2,030,000 Net Assessed Valuation Tax - Same As Last Year Per $100 Net Assessed Valuation $1.9835 Net Assessed Valuation Tax - Same As Last Year Per $100 Net Assessed Valuation $1.7603 NOTE: Property tax rates and Court fines are established separate from this process. 342 MISCELLANEOUS INFORMATION Council Adopted Final Budget 343 City Of El Mirage Budget Calendar For FY 19-20 Denotes Council Presentation and/or Action Action Date Complete preliminary fiscal year revenue estimates. 1/25 Distribute budget request forms and instructions to departments. 1/29 Receive from county assessor the City of El Mirage certified property values necessary to calculate the property tax levy limit and the final levy limit worksheet. 2/11 Make the property values provided by the county assessor available for public 2/13 inspection. Notify the Property Tax Oversight Commission as to agreement/disagreement 2/13 with the property tax limit within 10 days of receipt of values. Deadline for Departments to submit requests for new department(s)/line item(s) to Finance. 2/15 Deadline for Departments to submit budget requests and fee changes to Finance. 2/28 Finance compiles budget information submitted by the departments for City Manager review. 3/1-25 Council Meeting - Fee Change Presentation – Depending on utility rate requirements 3/19 or 4/2 Release report of fee increases proposed to take effect July 1st – Depending on utility rate requirements 3/20 or 4/3 City Manager reviews budget submittals with departments. 4/8-12 City Manager and Finance office prepare draft budget proposal. 4/15-5/7 Council Workshop - Budget Framework Presentation 5/7 Provide Draft Tentative Budget to City Council. 5/7 Council Budget Workshops - Review Budget 5/17-18 Finance prepares Tentative Budget document. 5/20-6/4 344 City Of El Mirage Budget Calendar For FY 19-20 Denotes Council Presentation and/or Action Action Date Council Meeting - Fee Change Adoption – Depending on utility rate requirements 5/21 or 6/4 Publish first Truth-In-Taxation (TNT) Public Notice, and issue a press release 6/1-4 (between 14 &20 days before public hearing). Adopt Tentative Budget at regular Council meeting (and fee changes). 6/4 First publication of tentative budget (within 7 days of tentative approval). 6/5-11 Publish second Truth-In-Taxation Public Notice (between 7 &10 days before public hearing). 6/8-11 Second publication of tentative budget (between 8 & 14 days of tentative approval) ARS 42-17103. 6/12-17 Hold TNT public hearing - Roll Call Vote on Primary Property Tax Levy at regular Council meeting. 6/18 Hold public hearing for Final Budget and adopt Final Budget at Special Council meeting. 6/l8 Mail a copy of the truth in taxation notice, a statement of its publication and result of the council's vote to the Property Tax Oversight Commission. 6/2l Adopt Property Tax Levy at regular Council meeting. 7/2 Forward Certified copy of primary and secondary tax levy ordinance to county. 7/5 County Board of Supervisors adopts tax levy on or before the third Monday in 8/19 August. 345 50th MARKET COMPENSATION PLAN Hrly Min Hrly Mid Hrly Max Annual Minimum Annual Mid- Annual Point Maximum NE $ 12.55 $ 13.18 $ 14.16 $ 15.06 $ 15.82 $ 17.00 $ 17.57 $ 18.45 $ 19.83 $ $ $ 26,109 27,414 29,458 $ $ $ 31,331 32,897 35,350 $ $ $ 36,552 38,380 41,241 NE NE NE NE $ 15.41 $ 18.50 $ 21.58 $ 32,062 $ 38,475 $ 44,887 NE NE NE NE NE NE $ 18.82 $ 22.59 $ 26.35 $ 39,150 $ 46,980 $ 54,810 NE NE NE NE NE NE NE NE $ 19.76 $ 23.72 $ 27.67 $ 41,107 $ 49,329 $ 57,550 NE NE NE NE NE NE NE $ 21.62 $ 25.95 $ 30.27 $ 44,979 $ 53,975 $ 62,971 NE E NE NE NE E E E NE NE NE NE $ 23.69 $ 28.42 $ 33.16 $ 49,267 $ 59,120 $ 68,973 E E E E E $ 27.95 $ 33.55 $ 39.14 $ 58,146 $ 69,775 $ 81,405 Range Position Title FLSA 610 611 612 OFFICE ASSISTANT - RECEPTIONIST CUSTOMER SERVICE REPRESENTATIVE I 613 MAINTENANCE WORKER I POLICE ASSISTANT UTILITIES OPERATOR TRAINEE 614 ADMINISTRATIVE ASSISTANT CUSTOMER SERVICE REPRESENTATIVE II JUDICIAL ASSISTANT MAINTENANCE WORKER II POLICE PROPERTY TECHNICIAN POLICE RECORDS SPECIALIST 615 ACCOUNT CLERK ADMINISTRATIVE ASSISTANT, SENIOR LABORATORY TECHNICIAN PERMIT TECHNICIAN PHOTO ENFORCEMENT COORDINATOR POLICE PROPERTY TECHNICIAN, SENIOR UTILITIES OPERATOR I VEHICLE IMPOUND COORDINATOR 616 CUSTOMER SERVICE REPRESENTATIVE III FLEET MECHANIC INFORMATION TECHNOLOGY TECHNICIAN JUDICAL ASSISTANT, SENIOR MAINTENANCE WORKER III MANAGEMENT ANALYST UTILITIES OPERATOR II 617 BUILDING INSPECTOR CIVL ENGINEER CODE ENFORCEMENT OFFICER COMMUNITY POLICING OFFICER ENGINEERING INSPECTOR EXECUTIVE MANAGEMENT ASSISTANT HUMAN RESOURCES ANALYST MARKETING AND COMMUNICATIONS SPECIALIST PURCHASING SPECIALIST UTILITIES MECHANIC UTILITIES OPERATOR III VICTIM ADVOCATE 618 FINANCIAL ANALYST HUMAN RESOURCES ANALYST, SENIOR SUPERVISOR, COURT SERVICES SUPERVISOR, POLICE RECORDS SUPERVISOR, VICTIM ASSISTANCE 346 50th MARKET COMPENSATION PLAN Hrly Min Hrly Mid Hrly Max Annual Minimum Annual Mid- Annual Point Maximum E E E E E E E E $ 32.41 $ 38.89 $ 45.37 $ 67,406 $ 80,887 $ E E E E E E E E E E $ 39.13 $ 46.95 $ 54.78 $ 81,384 $ 97,660 $ 113,937 E E E E $ 46.69 $ 56.03 $ 65.37 $ 97,125 $ 116,550 $ 135,975 E E E E $ 51.87 $ 62.24 $ 72.61 $ 107,880 $ 129,456 $ 151,031 E E E E E $ 58.27 $ 69.93 $ 81.58 $ 121,211 $ 145,454 $ 169,696 E E E $ 62.50 $ 75.00 $ 87.50 $ 130,006 $ 156,007 $ 182,008 FIRE CHIEF POLICE CHIEF COURT INTERPRETER NE JUDGE, PRO-TEM NE $26.00 $60.00 FIREFIGHTER (WHILE ATTENDING FIRE ACADEMY) 40 HOUR SCHEDULE NE NE NE NE $ 23.10 $ 16.50 $ 20.87 $ 23.89 Range Position Title 619 FLSA FINANCIAL ANALYST, SENIOR COORDINATOR, ENVIRONMENTAL COMPLIANCE COORDINATOR, SPECIAL EVENTS MANAGER, CUSTOMER SERVICE PLANNER/GIS PURCHASING ADMINISTRATOR SUPERVISOR, OPERATIONS SUPERVISOR, UTILITIES 620 ASSISTANT UTILITIES DIRECTOR BATTALION CHIEF BUILDING OFFICIAL DEPUTY DIRECTOR - INTERGOVERNMENTAL AND PUBLIC RELATIONS FINANCE MANAGER GRANTS AND SPECIAL PROGRAMS ADMINISTRATOR MANAGER, ECONOMIC DEVELOPMENT NETWORK ENGINEER OPERATIONS SUPERINTENDENT SYSTEMS ENGINEER 621 ASSISTANT CITY ENGINEER ASSISTANT FINANCE DIRECTOR DEPUTY DIRECTOR - POLICE ADMINISTRATION POLICE LIEUTENANT 622 ASSISTANT FIRE CHIEF ASSISTANT POLICE CHIEF CITY CLERK DIRECTOR, COURT SERVICES 623 DIRECTOR, COMMUNITY DEVELOPMENT, CITY ENGINEER DIRECTOR, FINANCE DIRECTOR, HUMAN RESOURCES DIRECTOR, INFORMATION TECHNOLOGY DIRECTOR, PUBLIC WORKS 624 OC MOU MOU MOU MOU DEPUTY CITY MANAGER FIREFIGHTER (HOURLY) FIRE ENGINEER (HOURLY) FIRE CAPTAIN (HOURLY) 347 $ 19.80 $ 25.04 $ 28.67 $ 23.10 $ 29.21 $ 33.45 $ $ 26.00 60.00 $ $ $ $ 23.10 16.50 20.87 23.89 $ $ $ 19.80 25.04 28.67 94,368 $ $ 26.00 60.00 $ $ $ $ 23.10 23.10 29.21 33.45 2 0 1 9 - 2 0 2 0 Strategic P R I O R I T I E S CI TY O F E L MI R AG E 2 0 1 9 -2 0 348 S TRATE GI C P RI ORITIES City Council E L M I R A G E MAYOR ALEXIS A. HERMOSILLO VICE MAYOR ROY DELGADO COUNCILMEMBER MONICA DORCEY COUNCILMEMBER ANITA NORTON COUNCILMEMBER LYNN SELBY COUNCILMEMBER DAVID SHAPERA COUNCILMEMBER DONNA WINSTON 349 MISSION To protect and enhance the quality of life through leadership, partnerships, and the efficient delivery of outstanding service to our diverse community VISION To embrace progress while respecting El Mirage’s grand heritage VALUES The City of El Mirage is committed to: Transparency; Fiscal Responsibility; Environmental Stewardship; Community Engagement;and Excellence in all we do. 350 A M B U L A N C E S E R V I C E EMS The City is currently contracting emergency transport services to American Medical Response (AMR). Goal To improve emergency care and response time for the residents of El Mirage. Objective 1.1 Work with the James Vincent Group to complete a detailed analysis and recommendation on the feasibility and sustainability of the City owning and operating an ambulance transport service. The analysis shall focus on two scenarios: (1) City-provided Advanced Life Support (ALS) and Basic Life Support (BLS) emergency transports; and (2) the City continuing to contract with a private provider for all transport services. Objective 1.2 Determine the prioritization of primary emergency fire and medical service delivery, ambulance service provision, and other City services within the financial plan. Objective 1.3 Determine the financial impact and a contingency funding plan of ambulance service delivery if Medicare and Medicaid reimbursement is reduced. 351 C O M M U N I T Y E N G A G E M E N T The purpose of community engagement is to empower our residents to influence City government decisions that shape our city and quality of life. Community building, outreach and education activities, and improved communication are important to the City to help residents understand and be understood. Goal To foster clear and consistent communication to improve transparency and strengthen community identity. Objective 2.1 Establish standards of engagement for all major City projects, programs, and initiatives. Objective 2.2 Promote opportunities for resident involvement in City activities. Objective 2.3 Develop a consistent public relations program to educate and inform El Mirage residents, visitors, business owners and others; explore additional resources to provide enhanced communications and outreach in the form of more original content and improved social media engagement; use multiple means of communication to ensure that as many residents are reached as possible, such as offering messages in English and Spanish. Objective 2.4 Work with City Council to develop an annual calendar of City-sponsored community events and meetings. Objective 2.5 Establish a Complete Count Committee to develop and implement awareness of the 2020 Census to ensure an accurate and complete count of all El Mirage residents. 352 E C O N O M I C & C O M M U N I T Y D E V E L O P M E N T The City seeks to strengthen the economic well-being and quality of life for our community by creating and retaining jobs, and growing incomes and the tax base in El Mirage. Goal To actively recruit the development of new industrial and commercial businesses while protecting the mission of Luke Air Force Base. Objective 3.1 Engage with targeted investors to attract retail development at the 2019-2020 International Council of Shopping Centers (ICSC) Annual and West Region Conferences and other local, state, national and international events throughout the year. Develop and maintain active marketing program through website, marketing materials, videos, presentations, and regional activities. Objective 3.2 Actively market the El Mirage Opportunity Zone (OZ) by participating in regional and joint OZ events that high-light specific retail property to OZ Fund investors. Objective 3.3 Partner monthly with regional and state Economic Development Organizations to identify and attract non-retail development. Attend Greater Phoenix Economic Council Economic Development Directors meetings on potential leads, submit proposals, work with land owners and brokers, and coordinate meetings between prospects and City staff. Objective 3.4 Assist existing businesses with expansion, workforce, and incentives. Monitor progress with site-plan, permitting, and other City processes to ensure good customer service and communications. Meet with large employers semi-annually to identify needs, changes and shortfalls. Coordinate with City staff to address these needs. 353 L A N D C O D E U S E A N D P O L I C I E S Z O N I N G U P D A T E The General Plan and the Zoning Code are two important planning documents. The General Plan is a vision of where and how the City should grow, is required by state law and is updated at least every ten years.. It is adopted by resolution and ratified by voters. El Mirage must complete the General Plan update by 2020. The Zoning Code establishes development standards and other requirements for growth. The last comprehensive update of the City’s zoning code was in 1987, and codified, restated and compiled in 2009. Goal Work with consultant Michael Baker International to complete an update to the City’s General Plan. Objective 4.1 Complete a review and revision of the current Zoning Table of Land Uses & Definitions including a comprehensive roster of permitted and conditional land use types for all classified zoning districts to reflect specific uses and terminology that are more contemporary and relevant to development conditions within El Mirage. Objective 4.2 Complete a technical evaluation of the current code and related regulations to summarize specific opportunities and deficiencies in the existing Zoning Code Ordinance and define recommended revisions or present alternative concepts for consideration where necessary. Objective 4.3 Complete a comprehensive update of the City’s Zoning Code Ordinance based on recommendations received from Objectives 4.1 and 4.2. 354 O R G A N I Z A T I O N A L D E V E L O P M E N T The City strives to develop a high performing organization through continuous process improvement; the encouragement of City employees to exercise their leadership and talents at every level of the organization; and the commitment to make time to do the “work of leadership.” Goal To create an environment that supports engaged, high performing employees, and enables the City to recruit, retain and compete for talent. Objective 5.1 Update the grant management policy; and pursue grant funding from federal, state and other sources, consistent with identified City goals and objectives. Objective 5.2 Recruit and retain a skilled workforce by maintaining a total compensation system that is internally fair and externally competitive; cultivate a learning culture to improve employee job performance and leadership skills; seek innovative ways to recognize high-performing employees and improve employee satisfaction; foster a culture of continuous feedback between employees and supervisors; and model and encourage work-life balance. Objective 5.3 Proactively identify and plan for staffing, training and knowledge needs to increase the availability of experienced and capable employees to ensure vacated roles can be quickly filled by well-qualified candidates; prepare City employees to meet the future needs of the organization through professional development activities, mentoring, job shadowing and rotation. Objective 5.4 Develop an administrative policy for internship/volunteers. Encourage community involvement through the recruitment, retention, and engagement of interns and volunteers. 355 P A R T N E R S H I P S The City actively seeks opportunities to leverage partnerships to enhance service delivery to better serve the community to solve complex issues that extend beyond our city limits. Goal To build working partnerships with educational institutions, community-based nonprofits, neighborhoods and other government agencies, which are critical to our community’s well-being. Objective 6.1 Partner with Dysart Unified School District and local non-governmental agencies (nonprofits, faith organizations, community service organizations) to better understand and address community issues as they pertain to youth and families; and explore and implement strategies to better connect youth and their families to resources and programs. Objective 6.2 Work with the City Council to establish an annual list of legislative priorities; formalize processes to communicate legislative goals to federal and state legislators and local elected leaders; and advocate on behalf of our community. Objective 6.3 Continue partnership with the Maricopa Association of Governments (MAG), which provides a regional forum for discussion, analysis, and resolution of regional issues, including: transportation, air quality, and human services. 356 P U B L I C T R A N S P O R T A T I O N The City provides Dial-A-Ride services based upon certification of eligibility for El Mirage Seniors ages 65 and older and persons with disabilities within the Dial-ARide boundary. ADA paratransit service is provided within federally mandated service areas. Goal To develop a cost effective public transportation system that increases access to, from and within El Mirage. Objective 7.1 Pursue grants to fund planning for transit-oriented development. Objective 7.2 Explore local funding options to support public transit services, such as a local circulator. Objective 7.3 Actively participate in policy conversations and advocate for the extension of Prop 400. Objective 7.4 Begin planning for future investment in smart city infrastructure, technology and equipment. 357 W A T E R C O N S E R V A T I O N The City will support workforce development and community initiatives that meet the needs of employers within the City. Goal To employ sustainable practices and technologies and educate and involve the community in sustainable practices. Objective 8.1 Promote water conservation through programs such as leak prevention, residential landscape workshops, and community engagement opportunities. Objective 8.2 Develop and promote water conservation best practices when working with new development and adopting or revising code(s), as feasible. Objective 8.3 Explore the feasibility of alternative water delivery methods and billing practices in an effort to conserve overall City water consumption. Objective 8.4 Maintain a lost and unaccounted for water percentage at or below the Arizona Department of Water Resources (ADWR) standard. Objective 8.5 Development and implementation of a variety of methods to extend the City’s water portfolio as part of the City’s Designation of Assured Water Supply. 358 Q U A L I T Y O F L I F E The City strives to enhance the overall quality of life for our residents and visitors by offering high quality parks and open spaces and increased neighborhood vitality. Goal To maximize resources that enhance the quality of life for our residents. Objective 9.1 Maintain and enhance attractive neighborhoods through City services, enforcement techniques, and compliance with City codes and regulations. Objective 9.2 Adoption of Memorandum of Understanding (MOU) for shared use of City/Dysart Unified School District facilities. Objective 9.3 Through grant opportunities increase ADA accessibility in Gateway and Gentry Parks. 359 CITY MANAGER CRYSTAL DYCHES ASST. CITY MANAGER ROBERT NILLES CITY CLERK SHARON ANTES POLICE CHIEF PAUL MARZOCCA FIRE CHIEF CHRIS DECHANT HR DIRECTOR DAWN KUREK COMMUNITY DEVELOPMENT DIRECTOR JORGE GASTELUM IT DIRECTOR TOM BACOME PUBLIC WORKS DIRECTOR NICK RUSSO 360 Financial Management Policies Revised June 18, 2019 Revised June 7, 2016 Revised May 21, 2013 Adopted June 19, 2012 Sound financial policies provide guidance and assurance to the community that the City is following best practices. The Government Finance Officers Association recommends that financial policies be developed and formally adopted by the jurisdiction’s governing board. These policies are subject to review and refresh at any time. 361 Table of Contents Policy Title Page 1 Financial Management Goals 1 2 Policy Review 2 3 Budget 3 4 Cash Management and Investment 8 5 Capital Improvement Plan 9 6 Debt Management 10 7 Accounting, Auditing, and Financial Reporting 13 8 Written Policies and Procedures for Tax-Advantaged Bonds 14 9 Fund Balance Policy 25 362 Policy 1 Financial Management Goals Purpose: Define overall financial management goals. 1.1 Maintain a financially viable city government that provides an adequate level of services. 1.2 Maintain financial flexibility to adapt to local, regional, and national economic changes. 1.3 Maintain programs and activities that add value and contribute to the City’s mission. 363 Policy 2 Policy Review Purpose: Require periodic review and revision to financial management policies. 2.1 The Council will annually or more frequently as required, review and adopt the financial management policies. 2.2 These policies are meant to serve as a guideline to ensure that best practices are utilized. Accordingly the term “shall” as utilized in this document is considered to be synonymous with the term “should”. 2.3 City Manager means the Chief Executive Officer of the organization who reports directly to the Mayor and Council or designated representative 2.4 Finance Director means the individual in charge of tracking revenues and expenditures and preparation of the Annual Budget 364 Policy 3 Budget Policies Purpose: Require the City to systematically plan, adopt, and manage annual operating budgets. Section 3.1: Introduction 3.1.1 The Council shall annually review, re-affirm, amend as necessary, and adopt budget policies (guidelines) as part of the process to develop, consider, and adopt tentative and final budgets. The budget policies will address revenues, expenditure controls, grants, transfers, reserves/contingencies, balances, and reporting. These policies are intended to ensure that the long-term desires of the Council will be met within the financial constraints of the City. Section 3.2: General 3.2.1 The Council shall use the budget process to weigh all competing requests for City resources, within expected fiscal constraints. The Council shall discourage requests for new, ongoing activities outside the budget process. 3.2.2 The City shall rely upon ongoing revenues to fund ongoing expenditures and avoid one-time sources of revenues to fund ongoing activities. 3.2.3 The Finance Director shall annually prepare 5-year revenue and expenditure forecasts to examine the City’s ability to absorb operating costs due to changes in the economy, service demands, service levels, and capital improvements. 3.2.4 The Finance Director shall prepare and the Council shall adopt a fund/departmentlevel operating budget, as presented in schedule E of state budget forms. 3.2.5 The Council shall compare service delivery alternatives to ensure that quality services are provided at the most competitive and economical cost. Finance shall direct departments to identify all activities that can be provided by another source and review options/alternatives to current service delivery. The City shall review service delivery alternatives continually. 3.2.6 The City shall fund current year capital projects with: 1. bonds, 2. grants/donations, or 3. funds accumulated (fund balances) prior to budgeting for capital expenditures. 3.2.7 The City shall practice conservatism in budgeting for both revenues and expenditures to ensure the City can meet its ongoing obligations. The City shall not budget excess funds collected (fund balance) for ongoing expenditures. 365 Section 3.3: Revenues 3.3.1 The City shall develop diversified and stable revenue sources to protect activities from short-term fluctuations in any single revenue source. 3.3.2 The City shall not dedicate revenues for specific purposes unless required by law, Council Policy, or Generally Accepted Accounting Principles (GAAP). The Finance Director shall deposit all non-restricted revenues in the general fund for appropriation through the budget process. 3.3.3 The Council shall review user fees and charges annually to ensure recovery of all direct and indirect costs of service, unless full cost recovery would be excessively burdensome on citizens receiving service. 3.3.4 The Council shall adjust rates for enterprise operations (water, sewer, and sanitation) based on ten-year fund plans. 3.3.5 The Council shall annually consider the impacts to the General Fund of providing public safety services, as well as the financial impact on the residents and property owners, before setting the primary property tax levy. By statute the primary property levy with adjustments shall not exceed 102% of the prior fiscal year’s maximum allowable levy plus new construction and reimbursement for the prior calendar year’s tort liability payments. Section 3.4: Grants 3.4.1 The City may rely on grants to leverage City funds. The City shall avoid inconsistent and/or fluctuating grants to fund ongoing activities. In the event of reduced grant funding, the City may substitute City resources only after all other priorities and alternatives are considered. Therefore, employees shall apply for grants that are consistent with the mission and priorities of the City. When employees apply for, accept, and/or administer a grant, the City assumes responsibility for complying with the grant obligations. The City Manager shall establish policies for grant related projects. 3.4.2 Whenever possible, the City shall consider grant funded projects which require City matching or operating funds as part of the budget process. Any grant funded expenditure should include a five year analysis of the amount of City funds required to subsidize its operation. 366 Section 3.5: Transfers and Interfund Loans 3.5.1 All requests for transfer require written justification explaining the rationale and fiscal impact. 3.5.2 Any transfers between funds, projects, or contingencies require City Council approval. Transfers from department to department within a fund or from line item account to line item account within a department shall require City Manager approval. 3.5.3 The Council must review and approve interfund loans. Section 3.6: Reserve/Council Contingency 3.6.1 Council Contingency Funds. The City may use contingency funds when additional funds are needed to offset unexpected expenditure increases or when unanticipated events threaten the public health or safety. The City Manager shall review and may approve use of contingency funds in accordance with the City’s procurement policy. 3.6.2 Reserve Funds. The Council will not budget reserve funds – reserve funds are “savings” intended to offset revenue shortfalls during a fiscal year. If there is a shortfall in revenue, the City shall use reserve funds in accordance with the City’s fund balance policy. The City may establish reserves for all operating funds – an operating fund is a fund that has salary expenses or collects user fees for services performed (excludes grant and capital funds). 3.6.3 Debt Service Funds. The City may accumulate secondary property tax revenues in an amount equal to ten percent (10%) of debt service to ensure that the General Fund is not subsidizing debt service payments. The City shall not collect and reserve secondary property taxes in an amount exceeding state law. Additional funds not levied by secondary property tax may be transferred into the Debt Service Fund through the budget process to provide additional reserves. 3.6.4 Debt Service and Replacement Reserves. The City shall fund debt service and replacement reserves to meet required bond covenants including repair and replacement funds in the water and sewer funds. 367 Section 3.7: Budget Process 3.7.1 The City shall monitor and follow the budget process throughout the year. The Finance Director, in consultation with the City Manager, shall initiate the formal budget process by distributing to Departments a budget packet that includes an outline of the budget schedule, year-to-date expenditures and revenues, and all applicable budget forms. 3.7.2 The City Manager and Finance Director shall schedule and host a budget introduction session with all Department heads. 3.7.3 Departments shall prepare and submit their requests to the Finance Director. 3.7.4 The Finance Director shall prepare summary reports, along with detailed budget requests, and submit the reports and detail to the City Manager. 3.7.5 Department heads shall individually present capital and operating requests to the City Manager. 3.7.6 The City Manager shall review budget requests and provide further guidance to Departments. 3.7.7 The City Manager and the Finance Director shall present the recommended draft budget to Council for review and discussion at a Council workshop. As required, Department heads may be present and participate at the Council workshop. 3.7.8 After the Council workshop, the Finance Director shall revise the draft budget and prepare a recommended tentative budget. The City Manager and Finance Director shall present the recommended tentative budget for Council consideration and adoption at a Council meeting. Capital projects and acquisitions that have not been completed in the current fiscal year are included in the tentative budget as carry forward projects and the beginning fund balance is adjusted accordingly. 3.7.9 After Council action, the City Clerk shall publish the tentative budget for two consecutive weeks as required by law. 3.7.10 The Council shall schedule and host a public hearing on the budget, after which the Council shall consider and may adopt the final budget. The Finance Director shall ensure that budget adoption adheres to all statutory hearings, publications, and requirements. 3.7.11 The Council shall set the final property tax levy in accordance with State law. 3.7.12 After the Council adopts the tentative budget and sets the expenditure limitation, the City shall not expend more than the total appropriated for all funds. 368 Section 3.8: Budget Basis 3.8.1 The City prepares budgets primarily on a cash basis. This is different than the accounting process which utilizes a modified accrual basis. Cash basis means that revenues are recognized when they are collected and expenses are recognized when they are paid. Modified accrual basis recognizes revenues when they become available and measurable and, generally, recognizes expenditures when the City agrees/commits to buy something. 3.8.2 Independent Auditors shall annually provide a reconciliation of actual expenditures compared to the adopted budget in accordance with State law. 3.8.3 The City shall use the Annual Audited Financial Statements (Audit) to detail the final status of the City’s finances compared to budget on the basis of Generally Accepted Accounting Principles (GAAP). In most cases, this conforms to the way the City prepares its budget. Exceptions are as follows: 1. Compensated absences are accrued as earned by employees (GAAP) as opposed to being expended when paid (Budget). 2. Capital Outlay within the enterprise funds are shown as assets (GAAP) and are shown as expenses in the budget. 3. Bond and loan principal payments within the enterprise funds are shown as reductions of liabilities (GAAP) and are shown as expenses in the budget. 3.8.4 Due to expenditure limitation statutes, the City must identify all possible expenditures and corresponding revenues within the budget. The Finance Director and Department heads shall closely monitor expenditures to ensure that they are being spent for the purpose identified in the budget and that the corresponding revenue is adequate. The Finance Director shall establish and maintain a detailed accounting structure to record revenues and expenditures at the level of detail shown in the budget. Section 3.9: Funds 3.9.1 State law only requires the existence of two funds, the General Fund and the Highway Users Revenue Fund (HURF). 3.9.2 The City may create and maintain other funds by statute, agreement, ordinance, contract, or to provide balance sheet accounts for tracking purposes. To the extent feasible, the City may limit the number of funds to comply with GAAP. 369 Policy 4 Cash Management and Investment Purpose: Ensure investment, liquidity, and yield. 4.1 The Finance Director, in consultation with the City Manager, will invest all funds of the City according to six criteria in order of importance: a. b. c. d. e. f. Legality Safety Liquidity Yield Duration Accounting Complexity 4.2 The City will collect, deposit, and disburse all funds to maximize invested cash. 4.3 To maximize investment yields, the City will consolidate cash balances from various funds to maximize the size and duration of investments. The Finance Director will allocate investment earnings to participating funds. 4.4 The City will conduct its investment activities with financial institutions in accordance with written contracts. 4.5 The City will protect its investment securities through third party custodial safekeeping. 370 Policy 5 Capital Improvement Plan Purpose: Require the City to plan, schedule, and finance capital projects and acquisitions. 5.1 The Finance Director will annually coordinate with the City’s Engineer and Public Works Director to submit a Capital Improvement Plan for review by the City Manager, then Council. 5.2 The Capital Improvement Plan shall include: a. A statement of the objectives of the Capital Improvement Plan. b. An estimate of each project’s/acquisition’s useful life. c. An estimate of each project’s/acquisition’s capital costs broken down by fiscal year. d. An estimate of each project’s/acquisition’s annual operating costs. e. An evaluation of potential funding sources for each project/acquisition. f. Recommended funding sources for each project/acquisition. g. A development schedule for each project/acquisition. h. A scope of work to be performed for each project/acquisition. i. If a project/acquisition will be completed in phases, each phase should be identified as a separate project/acquisition. 5.3 The current year of the Capital Improvement Plan will provide the basis for the capital budget. 5.4 When current revenues or resources are available for projects/acquisitions, the City will first consider those projects/acquisitions with the shortest useful life and/or those projects/ acquisitions which are difficult to finance with debt. 5.5 The City may not proceed with construction or acquisition until the funding sources have been identified to finance the project. 5.6 At the end of the Fiscal Year in which the project is completed or acquired, any remaining budgeted funds will revert to the fund balance of the funding source. 371 Policy 6 Debt Management Purpose: Evaluate the purpose, necessity, and condition under which the City will issue debt. Section 6.1: Overall Debt Management Policies 6.1.1 The City will utilize long-term debt to finance capital projects in accordance with the Capital Improvement Plan. 6.1.2 The City will prohibit the City’s financial advisor from underwriting any debt directly issued by the City or special districts sponsored by the City within a negotiated underwriting of debt offered through public sale. This underwriting prohibition does not include: a. competitive bond sales when the City authorizes the financial advisor to submit a competitive bid, b. bond issues by the Greater Arizona Development Authority, the Water Infrastructure Finance Authority, or other independent financing authority on behalf of the City, and c. limited offerings, private placements, or other underwritings not offered through public sale. 6.1.3 The City will consider refunding debt when the net present value of the debt service savings exceeds 3% and $100,000 Net Present Value (NPV). The City will also consider refunding debt to modify restrictive covenants or to modify debt structures. 6.1.4 The City will adopt, review, and update as necessary written policies and procedures for tax-advantaged bonds within these financial management policies. Section 6.2: General Obligation Bonds 6.2.1 The City may finance capital projects with general obligation bonds authorized by voters through a citywide bond election. 6.2.2 The City will repay general obligation bonds from secondary property taxes authorized by voters or from any lawfully available source of revenue. 6.2.3 The target maturity for general obligation bonds will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 6.2.4 Where possible, the City will structure general obligation bond issues to create annual level debt service payments. 372 6.2.5 In accordance with the State of Arizona Constitution, total general obligation debt cannot be issued in excess of 26% of the total Full Cash assessed valuation of taxable property within the City. 6.2.6 The City will use investment earnings on general obligation bond balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.3: Revenue Bonds 6.3.1 The City may finance capital projects with revenue bonds authorized by voters through a citywide bond election. 6.3.2 The City may repay revenue bonds from any lawfully available source of revenue including revenue generated from the operation of the capital project being financed or from other designated revenues such as highway user revenues, excise taxes, or special fees/taxes. 6.3.3 The target maturity for revenue bonds will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 6.3.4 Where possible, the City will structure revenue bond issues to create annual level debt service payments. 6.3.5 The City will fund a debt service reserve when required by rating agencies, bond insurers, or existing bond covenants. 6.3.6 The City will use investment earnings on revenue bond balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.4: Debt Subject to Annually Appropriated Debt Service 6.4.1 The City may finance capital projects with debt authorized by the Council with debt service subject to annual appropriations (henceforth, “Annual Appropriation Debt” or “AAD.”) 6.4.2 The City may repay AAD from any lawfully available source of revenue including revenue generated from the operation of the capital project being financed or from other designated revenues such as excise taxes, or special fees/taxes. 6.4.3 The target maturity for AAD will typically range between twenty (20) and thirty (30) years. The final maturity will not exceed the useful life of the capital project. 373 6.4.4 Where possible, the City will structure AAD issues to create annual level debt service payments. 6.4.5 The City will fund a debt service reserve when required by rating agencies, bond insurers, or existing bond covenants. 6.4.6 The City will use investment earnings on AAD balances to pay debt service unless otherwise committed towards a capital project or as otherwise directed by bond restrictions and covenants. Section 6.5: Municipal Improvement District/Special Assessment Bonds 6.5.1 The City may finance capital projects with special assessment bonds after the Council forms a Municipal Improvement District (MID) in accordance with State statutes. 6.5.2 The City may form a MID when there is a clear and significant purpose for the City and when commercial or residential developments or redevelopments desire improvements to property such as roads, water lines, sewer lines, street lights, and drainage. Section 6.6: Community Facilities District Bonds 6.6.1 The City may form a Community Facility District (CFD) when there is a clear and significant purpose of the City and when commercial or residential developments or redevelopments desire improvement to property such as roads, water lines, sewer lines, street lights, and drainage. 6.6.2 CFD’s for commercial development may be formed for any size district and for any amount deemed appropriate by the Council. 6.6.3 CFD’s for residential development of less than 160 acres are discouraged and should only be considered if the improvements achieve published Council goals. 6.6.4 Should the City desire to form a CFD, the Council may adopt and the City will maintain an expanded policy on CFDs. 374 Section 6.7: Financial Disclosure Compliance 6.7.1 A “Material Financial Obligation” shall be defined as any indebtedness secured by a security interest in or a lien, deed of trust, or mortgage on assets owned, leased, operated, or maintained by the City with a term in excess of one year and with a par amount in excess of $100,000 when originally issued or executed. Material Financial Obligations include but are not limited to bank loans; bonds; capital leases; certificates of participation; loans from local, state, and federal agencies and governments; guarantees, lines of credit, and placements. 6.7.2 In accordance with Security Exchange Commission’s (SEC) Rule 15c2-12 and continuing disclosure agreements affiliated with public offerings of debt, the Finance Director shall comply with primary and secondary disclosure requirements in a timely and comprehensive manner. 6.7.3 In addition to the disclosing on publicly offered debt as per 6.7.2, the Finance Director shall annually disclose any other material financial obligations issued after February 27, 2019 in accordance with the amended SEC Rule 15c2-12. 6.7.4 The Finance Director shall post ongoing disclosure data to the Municipal Security Rulemaking Board’s (MSRB) Electronic Municipal Market Access (EMMA) system, the central repository designed by the SEC. 375 Policy 7 Accounting, Auditing and Financial Reporting Purpose: Provide financial data to the Council, City management, citizens, investors, and creditors. 7.1 The City will maintain accounting and financial reporting systems in conformance with Generally Accepted Accounting Principles (GAAP) and standards promulgated by the Governmental Accounting Standards Board (GASB). 7.2 The City will develop and manage its accounting system to provide reasonable assurance regarding the: a. b. c. d. safeguarding of assets against loss from unauthorized use or disposition, proper recording of financial transactions, reliability of financial records for preparing financial statements, and accountability for capital assets. 7.3 The Finance Director shall catalog all significant financial events and related matters and prepare the City’s annual disclosures, as required by the SEC Regulation 15-C-212. 7.4 The City will engage an independent public accounting firm to annually audit the City’s financial statements in accordance with Generally Accepted Government Auditing Standards (GAGAS). The City will prepare its financial statements in accordance with applicable standards and will account for its operations in a manner consistent with the goal of obtaining an unqualified opinion from its auditors. 7.5 Following the annual financial statement audit, the Finance Director will issue an official Annual Financial Report (AFR) The AFR will include the bond related ongoing disclosure requirements and will fully disclose all significant financial events and related matters. The Finance Director will provide the AFR to the rating agencies, municipal bond insurers, and national bond disclosure repositories. 7.6 The Finance Director will post the AFR and Annual Adopted Budget on the City’s website and make them available to the public. 7.7 The Finance Director will generate monthly revenue and expenditure reports for review by the Council and City management. 376 Policy 8 Written Policies and Procedures for Tax-Advantaged Bonds Purpose: Comply with federal requirements to issue bonds or other obligations of the City. Section 8.1: Introduction and Overview 8.1.1 The City has issued and may in the future issue tax-exempt obligations (including, without limitation, bonds, notes, loans, leases and certificates), tax credit obligations and “direct-pay” tax credit obligations (together, “tax-advantaged bonds”) that are subject to certain requirements under the Internal Revenue Code of 1986, as amended (the “Code”). 8.1.2 The City has established the policies and procedures contained herein (the “Procedures”) as of June 19, 2012 in order to ensure that the City complies with the requirements of the Code that are applicable to its tax-advantaged bonds. These Procedures, coupled with requirements contained in the Arbitrage and Tax Certificate (the “Tax Certificate”) or other operative documents executed at the time of issuance of the tax-advantaged bonds, are intended to constitute written procedures for ongoing compliance with the Federal tax requirements applicable to the bonds and for timely identification and remediation of violations of such requirements. 8.1.3 The tax-advantaged bonds that are covered by these Procedures include, but are not limited to, “Build America Bonds”, “Recovery Zone Economic Development Bonds”, and “Specified Tax Credit Bonds” that constitute “qualified bonds” under Section 6431 of the Code and are therefore eligible for interest subsidy payments (the “Subsidy”) from the U.S. Treasury (such Build America Bonds, Recovery Zone Economic Development Bonds and Specified Tax Credit Bonds are collectively referred to as “Direct-Pay Bonds”). Specified Tax Credit Bonds include new clean renewable energy bonds, qualified energy conservation bonds, qualified zone academy bonds and qualified school construction bonds. Section 8.2: General Matters 8.2.1 Responsible Officer. The Finance Director will have overall responsibility for ensuring that the ongoing requirements described in these Procedures are met with respect to tax-advantaged bonds (the “Responsible Officer”). 8.2.2 Establishment of Procedures. The Procedures established herein will be set forth within the City’s Financial Management Policies which includes the City’s Debt Management Policies. 377 8.2.3 Additional Responsible Employees. The Responsible Officer shall identify any additional persons who will be responsible for each section of the Procedures, notify the current holder of that office of the responsibilities, and provide that person a copy of the Procedures. Upon employee or officer transitions, new personnel should be advised of responsibilities under the Procedures and ensure they understand the importance of the Procedures. If employee or officer positions are restructured or eliminated, responsibilities should be reassigned as necessary. 8.2.4 Training Required. The Responsible Officer and other responsible persons shall receive appropriate training that includes the review of and familiarity with the contents of these Procedures, review of the requirements contained in the Code applicable to each tax-advantaged bond, identification of all tax-advantaged bonds that must be monitored, identification of all facilities (or portions thereof) financed with proceeds of tax-advantaged bonds, familiarity with the requirements contained in the Tax Certificate or other operative documents contained in the transcript, and familiarity with the procedures that must be taken in order to correct noncompliance with the requirements of the Code in a timely manner. 8.2.5 Periodic Review. The Responsible Officer or other responsible person shall periodically review compliance with the Procedures and with the terms of the Tax Certificate to determine whether any violations have occurred so that such violations can be timely remedied through the “remedial action” regulations (Treasury Regulation §1.141-12, §1.142-2, §1.144-2, §1.145-2 or §1.147-2, as applicable) or the Voluntary Closing Agreement Program described in Internal Revenue Service (“IRS”) Notice 2008-31 (or successor guidance) and related sections of the Internal Revenue Manual. Such periodic review shall occur at least annually or more frequently prior to the issuance of new or refunding obligations. 8.2.6 Change in Bond Terms. If any changes to the terms of the bonds are contemplated, bond counsel should be consulted. Such modifications could result in a reissuance, i.e., a deemed refunding, of the bonds which could jeopardize the status of taxadvantaged bonds, including Direct-Pay Bonds (and thereby affect the continued receipt of the Subsidy for Direct-Pay Bonds). 8.2.7 Change in Bond Terms. If any changes to the terms of the bonds are contemplated, bond counsel should be consulted. Such modifications could result in a reissuance, i.e., a deemed refunding, of the bonds which could jeopardize the status of taxadvantaged bonds, including Direct-Pay Bonds (and thereby affect the continued receipt of the Subsidy for Direct-Pay Bonds). 378 Section 8.3: Issue Price for Tax-Advantaged Bonds; Premium Limit for Direct-Pay Bonds 8.3.1 Issue Price. In order to document the issue price of tax-advantaged bonds, the Responsible Officer shall consult with bond counsel and obtain a written certification from the underwriter, placement agent or other purchaser of the bonds as to the offering price of the bonds that is in form and substance acceptable to the City and bond counsel. 8.3.2 Premium Limit for Direct Pay-Bonds. Prior to issuing Direct-Pay Bonds, the Responsible Officer shall consult with bond counsel and the City’s financial advisors to assure that the premium on each maturity of the Direct-Pay Bonds (stated as a percentage of principal amount) does not exceed one-quarter of one-percent (0.25%) multiplied by the number of complete years to the earlier of the final maturity of the bonds or, generally, the earliest call date of the bonds, and that the excess of the issue price of the bonds over the price at which the bonds are sold to the underwriter or placement agent, when combined with other issuance costs paid from proceeds of the bonds, does not exceed 2% of the sale proceeds of the bonds. Section 8.4: IRS Information Return Filing 8.4.1 Filing of Applicable Form 8038. The Responsible Officer will confirm that bond counsel has filed the applicable information reports (such as Forms 8038, 8038-G, 8038-B or 8038-TC) for such bond issue with the IRS on a timely basis, and maintain copies of such form including evidence of timely filing as part of the transcript of the bond issue. 8.4.2 Filing of Form 8038-CP. For Direct-Pay Bonds, the Responsible Officer shall review the IRS Form 8038-CP in order to ensure that the proper amount of interest is being reported and the proper amount of Subsidy is being requested with respect to each interest payment date. The Responsible Officer shall ensure that the IRS Form 8038CP is filed on a timely basis with respect to each interest payment date in order to receive timely payment of the Subsidy. If the Subsidy is to be paid to a person other than the City (i.e., the bond trustee), the Responsible Officer shall obtain and record the contact information of that person, and ensure that it is properly shown on Form 8038-CP so that the direct payment will be made to the proper person. 8.4.3 Filing of Forms 8038-T or 8038-R. The Responsible Officer shall file the IRS Form 8038-T relating to the payment of rebate or yield reduction payments in a timely manner as discussed in Section 8.10. The Responsible Officer shall also monitor the extent to which the City is eligible to receive a refund of prior rebate payments and provide for the timely filing for such refunds using an IRS Form 8038-R. 379 Section 8.5: Use of Proceeds 8.5.1 The Responsible Officer or other responsible shall be responsible for ensuring and monitoring the appropriate use of proceeds as detailed in this section. 8.5.2 Consistent Accounting Procedures. Maintain clear and consistent accounting procedures for tracking the investment and expenditures of bond proceeds, including investment earnings on bond proceeds. 8.5.3 Reimbursement Allocations at Closing. At or shortly after closing of a bond issue, ensure that any allocations for reimbursement expenditures comply with the Tax Certificate. 8.5.4 Timely Expenditure of Bond Proceeds. Monitor that sale proceeds and investment earnings on sale proceeds of tax-advantaged bonds are spent in a timely fashion consistent with the requirements of the Tax Certificate. 8.5.5 Costs of Issuance. With respect to Direct-Pay Bonds and qualified private activity bonds, monitor that no more than 2% of the sale proceeds are used to pay costs of issuance. 8.5.6 Qualified Use of Proceeds of Direct-Pay Build America Bonds. With respect to Build America Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance or deposited in a reasonably required reserve fund) are allocated to capital expenditures in a timely fashion consistent with the requirements of the Tax Certificate. 8.5.7 Qualified Use of Proceeds of Recovery Zone Economic Development Bonds. With respect to Recovery Zone Economic Development Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance or deposited in a reasonably required reserve fund) are allocated to expenditures for qualified economic development purposes within the recovery zone in a timely fashion consistent with the requirements of the Tax Certificate. Ensure compliance with the “Davis Bacon” requirements described in Section 8.9. 380 8.5.8 Qualified Use of Proceeds of Specified Tax Credit Bonds. With respect to Specified Tax Credit Bonds, determine the correct amount of available project proceeds and monitor that 100% of all sale proceeds and investment earnings on sale proceeds (other than proceeds used to pay costs of issuance) are allocated to qualifying expenditures that are permitted for each type of Specified Tax Credit Bond in a timely fashion consistent with the requirements of the Tax Certificate. If proceeds are not spent by the end of the “expenditure period” as defined in Section 8.9, redeem bonds in accordance with the requirements of the Code as further described in Section 8.9. 8.5.9 Qualified Use of Proceeds of Qualified Private Activity Bonds. With respect to qualified bonds, including exempt facility bonds, monitor that sale proceeds and investment earnings on sale proceeds are allocated to qualifying expenditures permitted for each type of qualified bond in a timely fashion consistent with the requirements of the Tax Certificate. If an exempt facility or other applicable facility will not be completed, or the facility has been placed in service, and there are remaining unspent bond proceeds, immediately consult with bond counsel to determine whether bonds are required to be redeemed under Treasury Regulation §1.142-2. If exempt facility bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.142-2, such redemption or defeasance must occur within 90 days of the date an action is taken that causes the bonds to not be used for the qualifying purpose for which the bonds were issued. 8.5.10 Requisitions. Utilize requisitions to draw down bond proceeds, and ensure that each requisition contains (or has attached to it) detailed information in order to establish when and how bond proceeds were spent; review requisitions carefully before submission to ensure proper use of bond proceeds to minimize the need for reallocations. 8.5.11 Final Allocation. Ensure that a final allocation of bond proceeds (including investment earnings) to qualifying expenditures is made if bond proceeds are to be allocated to project expenditures on a basis other than “direct tracing” (direct tracing means treating the bond proceeds as spent as shown in the accounting records for bond draws and project expenditures). An allocation other than on the basis of “direct tracing” is often made to reduce the private business use of bond proceeds that would otherwise result from “direct tracing” of proceeds to project expenditures. This allocation must be made within 18 months after the later of the date the expenditure was made or the date the project was placed in service, but not later than five years and 60 days after the date the bonds are issued (or 60 days after the bond issue is retired, if earlier). Bond counsel can assist with the final allocation of bond proceeds to project costs. Maintain a copy of the final allocation in the records for the tax-advantaged bond. 381 8.5.12 Maintenance and Retention of Records Relating to Proceeds. Maintain careful records of all project and other costs (e.g., costs of issuance, credit enhancement and capitalized interest) and uses (e.g., deposits to a reserve fund) for which bond proceeds were spent or used. These records should be maintained separately for each issue of bonds for the period indicated under Section 8.11. Section 8.6: Monitoring Private Business Use 8.6.1 With respect to tax-advantaged bonds that are subject to the private activity bond limitations provided in the Code (e.g., governmental bonds and qualified 501(c)(3) bonds), the Responsible Officer or other responsible person shall ensure and monitor the appropriate use of proceeds as detailed within this section. 8.6.2 Identify Bond-Financed Facilities. Identify or “map” which outstanding bond issues financed which facilities and in what amounts. 8.6.3 Review of Contracts with Private Persons. Review all of the following contracts or arrangements with non-governmental persons or organizations or the federal government (collectively referred to as “private persons”) with respect to the bondfinanced facilities which could result in private business use of the facilities: a. b. c. d. Sales of bond-financed facilities; Leases of bond-financed facilities; Management or service contracts relating to bond-financed facilities; Research contracts under which a private person sponsors research in bondfinanced facilities; and e. Any other contracts involving “special legal entitlements” (such as naming rights or exclusive provider arrangements) granted to a private person with respect to bond-financed facilities. 8.6.4 Counsel Review of New Contracts or Amendments. Before amending an existing agreement with a private person or entering into any new lease, management, service, or research agreement with a private person, consult counsel to review such amendment or agreement to determine whether it results in private business use. 8.6.5 Establish Procedures to Ensure Proper Use and Ownership. Establish procedures to ensure that bond-financed facilities are not used for private use without written approval of the Responsible Officer or other responsible person. For qualified 501(c)(3) bonds, establish procedures to ensure that the bond-financed facilities continue to be owned by a qualified 501(c)(3) organization or a governmental unit. 382 8.6.6 Analyze Use. Analyze any private business use of bond-financed facilities and, for each issue of bonds, determine whether the 10% limit on private business use (5% in the case of qualified 501(c)(3) bonds or “unrelated or disproportionate” private business use) is exceeded, and contact bond counsel or other tax advisors if either of these limits appears to be exceeded. 8.6.7 Remediation if Limits Exceeded. If it appears that private business use limits are exceeded, immediately consult with bond counsel to determine if a remedial action is required with respect to nonqualified bonds of the issue under Treasury Regulation §1.141-12, or if the IRS should be contacted under its Voluntary Closing Agreement Program. If tax-advantaged bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.141-12, such redemption or defeasance must occur within 90 days of the date a deliberate action is taken that results in a violation of the private business use limits. 8.6.8 Maintenance and Retention of Records Relating to Private Use. Retain copies of all of the above contracts or arrangements (or, if no written contract exists, detailed records of the contracts or arrangements) with private persons for the period indicated under Section 8.11. Section 8.7: Monitoring Use of Facilities Financed with Qualified Private Activity Bonds 8.7.1 With respect to tax-advantaged bonds that are not subject to the private activity bond limitations, but are subject to the limitations provided in the Code as to the qualifying use of proceeds and qualifying use of bond-financed facilities (e.g., exempt facility bonds, qualified small issue bonds and qualified redevelopment bonds), the Responsible Officer or other responsible person shall ensure and monitor the appropriate use of proceeds as detailed within this section. 8.7.2 Identify Bond-Financed Facilities. Identify or “map” facilities that have been bondfinanced and assure that use is for an appropriate purpose (e.g., airport facilities are being used for airport purposes). 8.7.3 Review of Contracts with Private Persons. If the bond-financed facilities are required to be governmentally owned, examine all leases, management contracts or other contracts with private persons to assure compliance with applicable safe-harbors for governmental ownership provided in the Code. Before amending an existing agreement or entering into any new lease, management or other contract, consult bond counsel to review such amendment or agreement to determine whether it complies with applicable safe harbors. 8.7.4 Establish Procedures to Monitor Use. Establish procedures to monitor that bondfinanced facilities are not used for nonqualifying purposes. Require users of facilities to immediately notify the Responsible Officer or other responsible person if a change in use of the facilities is contemplated or occurs. 383 8.7.5 Remediation if Limitations Exceeded. If qualified use of facilities financed with taxadvantaged bonds changes to a non-qualified use (e.g., use of airport facilities that is not for airport purposes), immediately consult with bond counsel to determine if a remedial action is required with respect to nonqualified bonds of the issue under Treasury Regulation §1.142-2, or if the IRS should be contacted under its Voluntary Closing Agreement Program. If tax-advantaged bonds are required to be redeemed or defeased in order to comply with the remedial action rules under Treasury Regulation §1.142-2, such redemption or defeasance must occur within 90 days of the date an action is taken that causes the bonds to not be used for the qualifying purpose for which the bonds were issued. 8.7.6 Maintenance and Retention of Records Relating to Qualifying Use. Retain copies of all of the above contracts or arrangements (or, if no written contract exists, detailed records of the contracts or arrangements) with private persons for the period indicated under Section 11 below. Section 8.8: Loan of Bond Proceeds 8.8.1 The Responsible Office or other responsible person shall consult bond counsel if a loan of proceeds of tax-advantaged bonds is contemplated. If proceeds of taxadvantaged bonds are permitted under the Code to be loaned to other entities and are in fact so loaned, require that the entities receiving a loan of bond proceeds institute policies and procedures similar to the Procedures to ensure that the proceeds of the loan and the facilities financed with proceeds of the loan comply with the limitations provided in the Code. Require the recipients of such loans to annually report to the City ongoing compliance with the Procedures and the requirements of the Code. Section 8.9: Special Requirements Applicable to Specified Tax Credit Bonds 8.9.1 The Code imposes certain additional special requirements that apply to the issuance of Specified Tax Credit Bonds. For Specified Tax Credit Bonds, the Responsible Officer or other responsible person shall ensure and monitor that the requirements of this section are met. 8.9.2 Davis-Bacon. Pursuant to the terms of Section 1701 of the American Recovery and Reinvestment Tax Act of 2009, projects financed with Specified Tax Credit Bonds are subject to the prevailing wage requirements of Subchapter IV of Chapter 31 of Title 40, United States Code. Note that these requirements also apply to the issuance of Recovery Zone Economic Development Bonds. 384 8.9.3 Spending Requirements. Although these may seem similar to “temporary period requirements,” the “spending requirements” applicable to Specified Tax Credit Bonds are hard and fast rules that if not met may cause payments of the Subsidy on some or all of the Specified Tax Credit Bonds to be lost or revoked and will require redemption of such bonds. The spending requirements are as follows: a. 100% of the sale proceeds and investment proceeds must be spent within the 3 year period beginning on the date of issuance (unless such period is extended as described below) (the “expenditure period”); b. a binding commitment with a third party to spend at least 10 percent of the sale proceeds and investment proceeds (other than the amount spent on costs of issuance) (“available project proceeds”) will be incurred within the six month period beginning on the date of issuance; c. to the extent less than 100% of available project proceeds are not spent by the end of the expenditure period for qualified purposes, the City must redeem all of the “nonqualified bonds”) within 90 days after the end of the expenditure period (this should be done with the assistance of bond counsel); d. the expenditure period may be extended beyond the initial three year period only by the U.S. Treasury upon the request of the City, which request must establish that the failure to spend the available project proceeds within three years was due to a reasonable cause and that spending will continue with due diligence. 8.9.4 Sinking Funds. Special rules permit Specified Tax Credit Bonds to be structured with sinking funds that will not be subject to rebate. These sinking funds must be structured as follows: a. the sinking fund may not be funded more rapidly than in equal monthly installments; b. the sinking fund may only be funded in a manner reasonably expected to result in an amount not greater than the amount necessary to repay the bond issue; and c. the yield on the investments in the sinking fund may not exceed the published permitted sinking fund yield for the sale date (which is set forth in the Tax Certificate). 8.9.5 Prohibition on Financial Conflicts of Interest. Upon the issuance of Specified Tax Credit Bonds, the City certified that applicable State and local laws governing conflicts of interest were followed with respect to the bonds. If the U.S. Treasury prescribes additional conflicts of interest rules with respect to the Specified Tax Credit Bonds, such rules must also be satisfied. 8.9.6 Additional Rules Applicable to Specified Tax Credit Bonds. New clean renewable energy bonds, energy conservation bonds, qualified school construction bonds and qualified zone academy bonds each have their own set of specific and unique requirements that are applicable to the use of proceeds or eligibility as a Specified Tax Credit Bond. The Responsible Officer should consult the Tax Certificate and establish procedures for monitoring compliance with such specific requirements that are applicable to the Specified Tax Credit Bonds of the City. 385 Section 8.10: Arbitrage and Rebate Compliance 8.10.1 The Responsible Officer or other responsible person shall ensure and monitor compliance with the requirements detailed in this section. 8.10.2 Review Tax Certificate. Review each Tax Certificate to understand the specific requirements that are applicable to each tax-advantaged bond issue. 8.10.3 Arbitrage Yield. Record the arbitrage yield of the bond issue, as shown on IRS Form 8038-G, 8038-B, 8038-TC or other applicable form. If the bonds are variable rate bonds, yield must be determined on an ongoing basis over the life of the bonds as described in the Tax Certificate. 8.10.4 Temporary Periods. Review the Tax Certificate to determine the “temporary periods” for each bond issue, which are the periods during which proceeds of bonds may be invested without yield restriction. 8.10.5 Post-Temporary Period Investments. Ensure that any investment of bond proceeds after applicable temporary periods is at a yield that does not exceed the applicable bond yield, unless yield reduction payments can be made pursuant to the Tax Certificate. 8.10.6 Monitor Temporary Period Compliance. Monitor that bond proceeds (including investment earnings) are expended promptly after the bonds are issued in accordance with the expectations for satisfaction of three-year or five-year temporary periods for investment of bond proceeds and to avoid “hedge bond” status. 8.10.7 Monitor Yield Restriction Limitations. Identify situations in which compliance with applicable yield restrictions depends upon later investments (e.g., the purchase of 0% State and Local Government Securities from the U.S. Treasury for an advance refunding escrow). Monitor and verify that these purchases are made as contemplated. 8.10.8 Establish Fair Market Value of Investments. Ensure that investments acquired with bond proceeds satisfy IRS regulatory safe harbors for establishing fair market value (e.g., through the use of bidding procedures), and maintaining records to demonstrate satisfaction of such safe harbors. Consult the Tax Certificate for a description of applicable rules. 8.10.9 Credit Enhancement, Hedging and Sinking Funds. Consult with bond counsel before engaging in credit enhancement or hedging transactions relating to a bond issue, and before creating separate funds that are reasonably expected to be used to pay debt service on bonds. Maintain copies of all contracts and certificates relating to credit enhancement and hedging transactions that are entered into relating to a bond issue. 386 8.10.10 Grants/Donations to Governmental Entities. Before beginning a capital campaign or grant application that may result in gifts that are restricted to bond-financed projects (or, in the absence of such a campaign, upon the receipt of such restricted gifts), consult bond counsel to determine whether replacement proceeds may result that are required to be yield restricted. 8.10.11 Bona Fide Debt Service Fund. Even after all proceeds of a given bond issue have been spent, ensure that the debt service fund meets the requirements of a “bona fide debt service fund,” i.e., one used primarily to achieve a proper matching of revenues with debt service that is depleted at least once each bond year, except for a reasonable carryover amount not to exceed the greater of: (i) the earnings on the fund for the immediately preceding bond year; or (ii) one-twelfth of the debt service on the issue for the immediately preceding bond year. To the extent that a debt service fund qualifies as a bona fide debt service fund for a given bond year, the investment of amounts held in that fund is not subject to yield restriction for that year. 8.10.12 Debt Service Reserve Funds. Ensure that amounts invested in any reasonably required debt service reserve fund do not exceed the least of: (i) 10% of the stated principal amount of the bonds (or the sale proceeds of the bond issue if the bond issue has original issue discount or original issue premium that exceeds 2% of the stated principal amount of the bond issue plus, in the case of premium, reasonable underwriter’s compensation); (ii) maximum annual debt service on the bond issue; or (iii) 125% of average annual debt service on the bond issue. 387 8.10.13 Rebate and Yield Reduction Payment Compliance. Review the Arbitrage Rebate covenants contained in the Tax Certificate. Subject to certain rebate exceptions described below, investment earnings on bond proceeds at a yield in excess of the bond yield (i.e., positive arbitrage) generally must be rebated to the U.S. Treasury, even if a temporary period exception from yield restriction allowed the earning of positive arbitrage. a. Ensure that rebate and yield reduction payment calculations will be timely performed and payment of such amounts, if any, will be timely made. Such payments are generally due 60 days after the fifth anniversary of the date of issue of the bonds, then in succeeding installments every five years. The final rebate payment for a bond issue is due 60 days after retirement of the last bond of the issue. The City should hire a rebate consultant if necessary. b. Review the rebate section of the Tax Certificate to determine whether the “small issuer” rebate exception applies to the bond issue. c. If the 6-month, 18-month, or 24-month spending exceptions from the rebate requirement (as described in the Tax Certificate) may apply to the bonds, ensure that the spending of proceeds is monitored prior to semi-annual spending dates for the applicable exception. d. Make rebate and yield reduction payments and file Form 8038-T in a timely manner. e. Even after all other proceeds of a given bond issue have been spent, ensure compliance with rebate requirements for any debt service reserve fund and any debt service fund that is not exempt from the rebate requirement (see the Arbitrage Rebate covenants contained in the Tax Certificate). 8.10.14 Maintenance and Retention of Arbitrage and Rebate Records. Maintain records of investments and expenditures of proceeds, rebate exception analyses, rebate calculations, Forms 8038-T, and rebate and yield reduction payments, and any other records relevant to compliance with the arbitrage restrictions for the period indicated in Section 11 below. Section 8.11: Record Retention 8.11.1 For each issue of bonds or other obligations of the City, the Responsible Officer or other responsible person shall ensure and monitor the transcript and all records and documents described in these Procedures will be maintained while any of the bonds are outstanding and during the three-year period following the final maturity or redemption of that bond issue, or if the bonds are refunded (or re-refunded), while any of the refunding bonds are outstanding and during the three-year period following the final maturity or redemption of the refunding bonds. 388 Policy 9 Fund Balance Purpose: Identify and classify fund balances in accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions and establish minimum fund balance targets as recommended by the Government Finance Officers Association Best Practices and Advisories guidelines, Replenishing Fund Balance in the General Fund. Section 9.1: Fund Balance Classifications 9.1.1 In accordance with GASB 54, the City shall categorize fund balance within five classifications for governmental accounting and tracking purposes as more fully defined within this policy: 1. 2. 3. 4. 5. 9.1.2 Nonspendable, Restricted, Committed Assigned, and Unassigned. The City shall maintain a prudent level of financial resources to protect against reducing service levels, incurring debt, or raising taxes and fees because of unexpected revenue shortfalls, unanticipated expenditures, and similar circumstances. The City shall use this Fund Balance Policy as guide to prepare and execute the annual budget to ensure the City: 1. maintains sufficient reserves for cash flow needs, economic and legislative uncertainties, unanticipated expenditures or revenue shortfalls, and contingencies 2. preserves flexibility throughout the fiscal year to make adjustments in funding for programs approved in connection with the annual budget. Section 9.2: Nonspendable Fund Balances 9.2.1 Consists of funds that are not in a spendable form (e.g., inventories and prepaid items) or funds that legally or contractually must be maintained intact (e.g., corpus of a permanent fund). Section 9.3: Restricted Fund Balances 9.3.1 Consists of funds that are externally imposed by creditors (e.g., debt covenants), grantors, contributors, laws and regulations of other governments, or by law through constitutional provisions or enabling legislation. 389 Section 9.4: Committed Fund Balances 9.4.1 The Council may set aside funds (“Committed Fund Balances”) for specific purposes by adopting a resolution prior to the end of the fiscal year. The City may not use Committed Fund Balances for any other purpose unless the Council removes or changes the specified uses by resolution. 9.4.2 As a Committed Fund Balance, the Council may establish Fiscal Stabilization reserves within the General Fund. The City may use fiscal stabilization reserves when the following conditions are met: a. The City has exhausted all efforts to fund the response to a natural disaster, urgent event, revenue shortfall or budget deficit, and there are no budget adjustments available to continue to provide the essential services to the public. b. The City Manager, or designee, analyzes and documents the impacts of the natural disaster, urgent event, revenue shortfall, or budget deficit. c. Sudden and unexpected declines in ongoing revenues, including taxes, intergovernmental revenues, and charges for services, when such declines exceed 10 percent (10%) of General Fund operating revenues. d. Sudden or unexpected drop in state-shared revenues, such as income taxes and state sales taxes, when such declines exceed 10 percent (10%) of the budgeted General Fund operating revenues of the prior fiscal year. e. Reduction in secondary assessed valuations or secondary property tax collections, resulting in secondary property tax revenue below the City’s general obligation debt service requirements. f. Sudden or unexpected risk management loss that exceeds available reserves in the Risk Management Fund. g. The Council approves the spending of stabilization reserves by a simple majority vote. The City shall not spend fiscal stabilization reserves in excess of the amount required to offset the revenue shortfall or unexpected budget deficit. 9.4.3 If the reserves are spent down below the minimum required reserve levels, the City shall replenish the reserves within five (5) fiscal years following the fiscal year in which the reserves were spent. If the depletion of the reserves occurs during an ongoing economic downturn, the City shall restore the funds within five (5) years of revenue stabilization, as applicable. The Finance Director shall report the progress of reserve replenishment in the City’s Annual Budget & Financial Plan. 9.4.4 The City shall maintain fiscal stabilization reserves equal to twenty-five percent (25%) of the highest annual General Fund plus Special Revenue Funds operating expenditures identified in the Capital Improvements Plan (CIP) for any year, rounded up to the nearest $1,000,000. For example if the General Fund plus 390 Special Revenue Funds operating expense in year five of the CIP is $31 million the reserve would be $8.0 million ($31,000,000 * 25% = $7,750,000 rounded to $8,000,000). Section 9.5: Assigned Fund Balances 9.5.1 The City Manager may set aside funds (Assigned Fund Balances) for specific purposes and shall report the set asides to the Council at their next meeting. The Council may remove or change the assignment with a majority vote. Section 9.6: Unassigned Fund Balances 9.6.1 Includes funds not otherwise classified above as the residual classification within the General Fund. The City may use unassigned funds for any lawful purpose as identified and recommended by the City Manager and approved by the Council. Section 9.7: Order and Use of Fund Balances 9.7.1 When the City has the discretion to expend funds from more than one or all of the Fund Balances, the City shall expend according to the following order: a. b. c. d. Restricted Fund Balances Committed Fund Balances Assigned Fund Balances Unassigned Fund Balances 391 Frequently Asked Questions 1. May a city or town revise its tentatively adopted budget? If so, at what level may the budget be revised? Yes. A.R.S. §42-17103 requires a city or town to publish its estimate of expenses (the contents of which are described in A.R.S. §42-17102), or a summary of the estimate of expenses, and notice of a public hearing and special meeting of the council to hear taxpayers and make tax levies at designated times and places. A city or town may revise its tentatively adopted budget at any level, including increasing total expenditures, prior to publishing it in accordance with A.R.S. §42-17103. After the public hearing on the budget, a city or town must finally determine and adopt its budget. However, in accordance with A.R.S. §42-17105, the total expenditure amount in the final budget must not exceed the total expenditure amount in the published tentatively adopted budget. This does not preclude an adjustment between departments or a reduction in total expenditures. 2. May a city or town revise its finally adopted budget? May a city or town exceed its budget in one department if the overall budget will not be exceeded? A.R.S. §42-17106 does not allow a city or town to revise its adopted budget to increase total expenditures. It also does not allow budgeted expenditures to be exceeded at the department level, although it includes a provision that would allow cities or towns to revise the budget to avoid potential over-expenditures at the department level. Subsection B of the statute allows budgeted expenditures at the department level to be revised by allowing the city/town council to transfer monies between budget items (departments) if all of the following apply: (1) the monies are available; (2) the transfer is in the public interest and based on a demonstrated need; (3) the transfer does not result in a violation of the limitations prescribed in Arizona Constitution, Article IX, §§19 and 20, and (4) a majority of the members of the city/town council votes affirmatively on the transfer at a public meeting. 3. Are cities and towns required to file a copy of their adopted annual budgets with the Auditor General’s Office? Cities and towns operating under a voter-approved alternative expenditure limitation (Home Rule) are required to submit only Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses from the adopted annual budgets with the Annual Expenditure Limitation Report. Cities and towns that are not under a Home Rule are not required to submit their adopted budgets to our Office. 4. If a city or town receives monies unexpectedly during the current budget year, may the monies be spent in the current year if the expenditures were not included in the budget? Generally, no. A.R.S. §42-17106 prohibits a city or town from spending money for a purpose that is not included in its budget and from spending money or incurring or creating a debt, obligation, or 392 liability in a fiscal year in excess of the amount stated for each purpose in the finally adopted budget, except as provided by law, REGARDLESS of whether the city or town has received at any time, or has on hand, monies or revenue in excess of the amount required to meet expenditures, debts, obligations, and liabilities that are incurred under the budget. Attorney General Opinion I78-132 relating to federal monies received by cities or towns has interpreted this statute as prohibiting cities or towns from spending monies that were received unexpectedly during the current budget year if the expenditures were not included in the current year’s budget. However, the AG Opinion provides an exception if a city or town is merely a conduit for the expenditure of the monies. The federal grant must be analyzed to determine whether the exception is applicable. Additionally, there may be instances in which additional federal monies may be received for a grant that was already included in the current year’s budget. In such cases, the provisions of A.R.S. §42-17106(B) may allow the city/town council to revise the budget at the department level if the provisions of that statute are followed. However, total budgeted expenditures may not be increased. Source: State of Arizona Office of the Auditor General 393 Glossary Accrual Basis A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent Adoption Formal action by the City Council that sets the spending limits for the fiscal year Appropriation Specific amount of monies authorized by the City Council for the purposes of incurring obligations and acquiring goods and services Assessed Valuation A value set upon real property by the County Assessor for the purpose of levying property taxes Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the City Council Bonds A certificate of debt guaranteeing a payment of a specified amount of money by a specified future date Budget Financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving Council goals and objectives Capital Items Any item with a purchase price exceeding $5,000 Capital Projects Budget The expenditures of revenues for major capital projects and items such as city buildings, parks, acquisition of land, major street construction and reconstruction, water and sewer lines and any other project which adds to the capital assets or infrastructure of the City Cash Basis A basis of accounting in which transactions are recognized only when cash is increased or decreased CIP Capital Improvement Plan Contingency Contingency funds are additional funds available to offset unexpected expenditure increases or when unanticipated events threaten the public health or safety. 394 Capital Projects Funds Debt Service This fund accounts for resources providing for the acquisition or construction of all capital facilities and items Principal and interest payments on borrowed funds such as bonds Debt Service Funds Used to account for the accumulation of resources for, and the payment of, general long-term debt, principal and interest Encumbrance Accounting concept that recognizes a commitment to expend resources in the future Enterprise Fund Used to account for the business-type activities of a government. These are activities which are financed and operated in a manner where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges Estimated Revenue The amount of projected revenue to be collected during the fiscal year Expenditure Expenditure Limitation Represents a decrease in fund resources for the acquisition of goods or services An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission sets the limit based upon population growth and inflation. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Surprise citizens have approved the Home Rule Option since the inception of the expenditure limitation. F.T.E. Full Time Equivalent – 2080 hours worked equates to 1.0 full time equivalent position Fiscal Year Any period of twelve consecutive months that establishes the beginning and the ending of financial transactions. For the City of El Mirage this period begins July 1 and ends June 30 Fund A set of self-balancing accounts that record revenues and expenditures associated with specific activities Fund Balance Carry over funds due to actual revenues exceeding actual expenditures 395 General Fund The fund used to measure all financial transactions of the municipality except those required by law or agreement to be accounted for in another fund. The general fund is the primary operating fund of the city. General Obligation Type of bond backed by full faith and credit of the City. (G.O.) Bond Grant A contribution by the State or Federal government or other organization to support a particular function. Highway User Revenue Fund (HURF) This revenue source consists of state taxes collected on gasoline, vehicle licenses, and a number of other additional transportation related fees. These funds must be used for street and highway purposes Infrastructure Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, parks, airports, etc Intergovernmental Revenue received from other governmental agencies (e.g., State Revenue (Shared) Sales Tax, State Income Tax, gasoline tax, motor vehicle license) Long Term Debt Debt with a maturity of more than one year after the date of issuance Maintenance and Operation (M&O) Costs The day-to-day operating and maintenance cost of a municipality including such things as personnel, gas, electric utility bills, telephone expense, reproduction costs, postage and vehicle maintenance Objectives A desired outcome that is measurable and that can be achieved within a specific time frame Operating Budget A budget for the delivery of ongoing City services, to include expenditures such as personal services, contractual services, commodities, and operating capital items Primary Property Tax A limited tax levy used for general government operations. State statute restricts the total levy to a 2% annual increase plus an increase for any new construction and / or annexation Property Tax Rate The amount of tax levied for each $100 of assessed valuation Reserves Money that has been set aside in the event of revenue shortfalls 396 Resources Total monies available for appropriation purposes to include revenues, fund balances, transfers and other financing services (i.e., bond proceeds) Revenue Bond Bonds that are backed by revenues from a specific system (i.e., Water and Sewer Revenue Bonds are payable from water and sewer revenues) Revenue Resources achieved from taxes, user charges/fees, and other levels of government ROW Right of Way RPTA Regional Public Transportation Authority Secondary Property Voter approved tax levy which can only be used to retire general Tax bonded debt obligations Special Revenue Funds Used to record the receipt of funding from specific revenue sources (other than special assessments, trusts, or major capital projects) that are legally restricted to expenditure for specific purposes Tax Levy The total amount to be raised by general property taxes for purposes specified in the Tax Levy ordinance Transfer An inter-fund transaction where one fund contributes resources to another fund where the resources are expended Trust Fund Used to account for resources held by the City as a trustee for a private party, such as volunteer firemen’s pension boards 397