Town of Fountain Hills Arizona The Height of Desert Living The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the Town of Fountain Hills, Arizona, for its Annual Budget for the fiscal year beginning July 1, 2018. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 2 The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION This section will give the reader a brief overview of the budget process. The budget message from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief overview of the Town as well as information about the Town Councilmembers. Budget Message 7 Community Profile 17 Town Council 31 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town and incorporated into the budget, budget highlights, a detailed discussion of the revenues and expenditures of the Town and ends with an overview of the budget process. Financial Overview & Policies 41 Budget Highlights 91 Revenue Summary 105 Expenditure Summary 121 Budget Process & Schedule 129 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all departments and divisions, missions, goals, and expenditures by programs and line items. Performance measures, accomplishments, and objectives are provided within each department section. Operating Budgets 137 Organization Chart 138 Mayor & Town Council 139 Administration 145 Town Manager 154 Town Clerk 158 Administrative Services 162 Purchasing 166 Finance 170 Information Technology 174 Legal Services 178 The Height of Desert Living 3 Table of Contents TABLE OF CONTENTS (cont.) Page General Government 181 Municipal Court 185 Public Works 193 Public Works 201 Facilities 205 Engineering 210 Development Services 213 Development Services 220 Building Safety 223 Code Compliance 227 Mapping & Graphics 231 Planning & Zoning 234 Community Services 239 Community Services 247 Community Center 250 Parks 254 Recreation 260 Senior Services 264 Law Enforcement 269 Fire & Emergency Medical 275 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are detailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 4 283 Streets (HURF) Fund 284 Excise Tax Funds 291 Downtown Strategy Fund 293 Economic Development Fund 295 Tourism Fund 299 The Height of Desert Living Table of Contents TABLE OF CONTENTS (cont.) Page Special Revenue Fund 307 Court Enhancement Fund 313 Environmental Fund 317 Cottonwoods Maintenance District Fund 323 DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds 327 Summary of Tax Levy and Tax Rate Information 333 CAPITAL IMPROVEMENT PROGRAM This section details the Town’s Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 335 Capital Projects Summary 341 Capital Projects Information Sheets 349 Facilities Replacement Fund 405 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Vehicle Replacement Program 409 Interfund Charges 414 SCHEDULES This section presents information not found elsewhere in this budget document. Comprehensive Fee Schedule 416 Schedule of Authorized Positions 437 Pay Plan 441 Resolution 2019-24 447 Glossary 451 Acronyms 465 The Height of Desert Living 5 Table of Contents 6 The Height of Desert Living Budget Message BUDGET MESSAGE June 4, 2019 HONORABLE MAYOR AND TOWN COUNCIL: I am pleased to submit the proposed operating budget for the Town of Fountain Hills for the fiscal year beginning on July 1, 2019, and ending June 30, 2020. The proposed budget is balanced and designed to convey to the public a message that articulates priorities and issues for the upcoming fiscal year. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds is $32,562,699. It is important to note that the budget includes the use of one-time sources of funding, such as one-time accumulated reserves and grant funds. These funds cannot be relied upon for on-going operations of the Town. Department Directors and Supervisors, Finance staff, and the Town Manager are actively involved in the annual budget process. The primary focus is placed on the General Fund (operating fund) which supports core services. TEN-YEAR REVENUE AND EXPENDITURE FORECAST During the past three years, the Town Council has discussed concerns about the future of the Town’s finances. In May of 2017, the Finance Director identified a cumulative budget deficit of $64 million that will occur over the next ten years. This deficit is largely due to the fact that the Town’s revenues have remained relatively flat over the past ten years, as the Town’s expenditures have continued to grow. This issue is largely a revenue issue, rather than an expenditure issue, as the Town has significantly reduced staffing levels and contracted out a number of services over the years. The Town has diligently pared down expenditures while preserving the core services and amenities that make Fountain Hills a desirable place to live. In a number of critical service areas, staff members have taken on additional workload and responsibilities to help keep costs down. The primary funding issues facing the Town of Fountain Hills include:      Increased costs for maintenance, repair and/or replacement of aging infrastructure (roads, buildings, parks, the Fountain, etc.) Dependence upon State-shared revenues to fund operating expenditures Dependence upon economically volatile local sales tax to fund operational expenditures and capital improvement projects Decreased proportionate share of State-shared revenues due to increased population of surrounding communities combined with negligible population growth or decreased population in Fountain Hills Lack of a growing, sustainable, and diversified revenue base to fund ongoing operating costs The Height of Desert Living 7 Budget Message    Potential state legislation impacting revenues (i.e., sweeping of Stateshared revenue or unfunded mandates) Retaining adequate staffing levels to maintain current service levels Public safety costs as an increasing proportion of total expenditures, resulting in less funding for other core services The chart below depicts the current ten-year forecast: FY20-29 Projected General Fund Revenues and Expenditures $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 FY27-28 FY28-29 REVENUE OPTIONS – PROPOSED PRIMARY PROPERTY TAX In May of 2017 and again in October of 2017, staff presented to the Town Council a budget forecast that included the projected revenues and all operating and capital expenditures over the next ten years. The expenditures included all of the deferred or underfunded programs such as pavement management, facilities replacement fund, capital improvement program, staffing, increased public safety costs, and other critical areas. The presentation also included revenue options for Town Council consideration to address the revenue shortfall such as increased sales tax, a fire district, a public safety fee, and a primary property tax. After thoroughly reviewing a number of revenue options in 2017 and 2018, the Mayor and Council on January 30, 2018, approved a resolution to refer a $7.0 million property tax question to voters on May 15, 2018. By nearly a 2 to 1 margin, voters turned down the primary property tax question. As a result, the Town Council is now tasked with evaluating and taking additional action on other revenue options to fund core services of the Town. On April 23, 2019, the Town Council met and discussed the possibility of a public safety fee and raising the local sales tax rate from 2.6 percent to 3.0 percent. The Town Council will be considering these proposals at a public meeting before taking action at the August 13, 2019 Town Council meeting. I am confident that the Town Council will approve one or more revenue options to help fund Town operations and avoid a future revenue shortfall. 8 The Height of Desert Living Budget Message Vehicle License Tax (VLT) is distributed to cities and towns as part of State-shared revenues. In 2013, the Council adopted a resolution to allocate the Town’s portion of VLT to the pavement management program. Most cities earmark VLT as unrestricted General Fund revenue to support a variety of other municipal programs and services. It is recommended in future years that the Streets Fund receive 70 percent of VLT and the General Fund receive 30 percent. In order to submit a balanced FY19-20 budget to the Council, it was necessary to utilize $336,749 or 30 percent of the annual allocation of the VLT. CORE SERVICE – PUBLIC SAFETY One of the chief roles of government is to provide for the safety of its citizens. The citizens of Fountain Hills receive great value from the Town’s contracts for public safety with Maricopa County Sheriff’s Office and Rural/Metro. Town funds that are expended for public safety services provided under these contracts are undeniably high-quality and cost-efficient. However, the fact remains that public safety costs, while essential, represent an ever-increasing proportion of the Town’s total expenditures. During the period from FY01-02 through FY19-20, the Town’s total General Fund expenditures increased 35.8% while public safety costs increased 99.0% leaving reduced funding to pay for non-public safety core services. For FY19-20, public safety costs will go up by approximately $700,000, nearly $600,000 alone for law enforcement services from Maricopa County Sheriff’s Office. Public safety costs will represent about 51% of the General Fund’s budget. The chart below demonstrates the proportion of total Town expenditures relative to public safety costs. (Note: Town General Fund expenditures peaked in FY0809.) Public Safety Costs vs. Total General Fund Expenditures $20.0 $18.0 $16.0 Mi l lions $14.0 $12.0 $10.0 51.1% $8.0 $6.0 37.2% 34.9% $4.0 $2.0 $FY01-02 Actual Public Safety Costs FY07-08 Actual FY19-20 Budget Total General Fund Expenditures The Height of Desert Living 9 Budget Message In order to provide the core services and amenities that the residents of Fountain Hills expect, new sources of revenue must be found in the near future. The Town relies primarily on two main sources of revenue for operations: (1) State -shared revenues (sales, income and vehicle license taxes distributed proportionately by the State based on population); and (2) local sales tax. Combined, these two sources contribute 90% of the General Fund (37% and 53% respectively). At the time of this budget message, staff members have been waiting on the final State-shared revenue estimates from the State. Even though last fiscal year the Town of Fountain Hills had a modest increase in State-shared revenues, the amount of revenue received was about the same amount received as ten years ago. This important source of revenue is projected to be flat and eventually decline over time as high-growth cities will receive larger allocations of State-shared revenue. The chart below demonstrates that overall local sales tax collections now reflect a modest increase over prior years: Fountain Hills 2.6% Sales Tax Activity by Sector - FY13-14 thru FY17-18 $5.5 $5.0 $4.5 $4.0 Millions $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Construction Transportation/Util FY13-14 FY14-15 FY15-16 Wholesale/Retail FY16-17 Restaurant/Bars FY17-18 While building activity in Fountain Hills has been on the upswing since 2016 and continuing into 2019, particularly with large scale commercial, multi-family housing, and luxury housing construction, the total building permits issued is still below the peak in the year 2000. The following chart shows the historical building permit activity from the year 1998 forward. 10 The Height of Desert Living Budget Message TOWN-WIDE BUILDING PERMITS ISSUED Duplex YEAR Single Family 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 582 415 326 227 135 124 143 165 95 62 25 4 11 6 10 22 30 37 33 63 Multi-Family Bldg. Total Units Bldg. Total Units 17 18 33 23 3 10 7 13 3 0 1 1 0 0 0 0 1 2 0 1 32 36 66 46 6 20 14 26 6 0 2 2 0 0 0 0 2 4 0 2 36 34 23 6 4 10 64 184 102 18 2 0 0 0 0 12 13 5 8 14 170 229 97 28 33 28 154 287 137 18 2 0 0 0 0 12 13 10 16 14 Total Dwelling Commercial Units 784 680 489 301 174 172 311 478 238 80 29 6 11 6 10 34 45 51 49 79 26 36 37 8 16 14 14 9 19 7 48 21 18 17 19 18 20 23 13 15 Other 995 947 892 707 622 689 664 777 745 589 489 328 366 319 376 386 391 347 415 370 2018 54 2 4 34 34 92 25 494 21 Year Total 21 Year Avg 2569 122.3 135 6.4 268 12.8 569 27.1 1282 61.0 4119 196.1 423 20.1 11908 567.0 BUDGET APPROACH In developing the proposed FY19-20 budget, each Department Director was given specific instructions to stay within the FY18-19 budget as the base budget for FY19 -20. New budget requests were submitted separately as supplemental budget requests. This process was designed to maintain the current level of effort for core services and streamline the process for justifying increases to the base budget. The criteria used to evaluate the supplemental requests are as follows:    Is there a dedicated revenue source to pay for the new program or service? Is the budget request one-time or ongoing? Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority? By working with Department Directors to find operational efficiencies and identifying budget savings in the current budget, we were able to fund $260,500 in onetime supplemental budget needs and $86,000 in ongoing supplemental needs. The Height of Desert Living 11 Budget Message CORE SERVICES BUDGET In developing the proposed budget, staff focused on a review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded with limited resources. This proposed budget provides the following core services to Town citizens from the funding sources listed: FY18-19 Public Safety General Government Administration Public Works Development Services Community Services Excise Tax Funds Downtown/ED/Tourism Special Revenue Funds Debt Service Capital Funds FY19-20 Funding Source $8,129,715 794,179 2,917,499 1,035,577 1,105,398 2,520,780 $8,807,219 1,489,511 2,686,126 1,100,934 1,100,290 2,595,839 General Fund General Fund General Fund General Fund General Fund General Fund 544,955 6,169,638 2,760,682 6,436,443 $32,414,866 582,985 7,751,739 2,378,862 4,069,194 $32,562,699 Excise Tax Special Revenue Debt Service CIP PUBLIC SAFETY Public Safety expenditures continue to consume a growing proportion of the overall operating budget. In FY19-20, the overall public safety costs are up nearly $700,000. Two years ago, staff negotiated a new contract with Rural/Metro Fire to better anticipate the annual cost of fire and emergency services in FY17-18 and into the future. The Town Council approved a new multi-year agreement in 2018 with Rural/ Metro Fire that caps future contractual increases to three percent annually. The intergovernmental agreement for law enforcement services with the Maricopa County Sheriff’s Office (MCSO) is based on the actual cost of services from the prior fiscal year. For FY19-20, the agency increased the cost of law enforcement services by 14 percent. The Town of Fountain Hills is predicting that the Town’s law enforcement services budget will continue to escalate at an annual 10 percent increase due to increased costs tied to the Town’s proportionate share of MCSO’s underfunded liabilities in the Arizona Public Safety Personnel Retirement System (PSPRS), the pension plan primarily for police and fire. Due to a variety of factors, nearly all of the municipalities and local governments that participate in PSPRS will be experiencing unprecedented contribution increases to the retirement system on behalf of their public safety employees in the foreseeable future. RECOMMENDED STAFFING REQUESTS AND PERSONNEL CHANGES The proposed FY19-20 budget includes four new full-time positions and one parttime position. With limited resources and existing budget offsets, the following positions are recommended: a Code Enforcement Officer, a Procurement Officer, a Senior Building Inspector, a Street Technician, and a part-time Accounting Clerk. 12 The Height of Desert Living Budget Message There are existing departmental budget savings to fully offset the cost of the parttime Accounting Clerk and the Senior Building Inspector. The Street Technician position is offset by the use of funds provided by the Streets (HURF) Fund. During the Council planning retreat last February, the Mayor and Council emphasized the importance of having an additional Code Enforcement Officer to be proactively working on weekends and staying on top of code complaints from residents. All of the Department Directors made compelling justifications for additional staffing as part of their supplemental budget requests. If the Town had the revenues to support these requests, nearly all of the requests would have been recommended for consideration in the FY19-20 budget. The FY19-20 budget also includes minor reclassifications of positions. After reviewing the Town’s classifications, I am recommending that the following positions be reclassified:      Senior Services Activities Assistant to Activities Coordinator Home Delivered Meals Coordinator to Activities Coordinator Groundskeeper II to Park Operations Lead (Golden Eagle Park) Administrative Services Director to Deputy Town Manager/ Administrative Services Director Civil Plans Examiner to Assistant Town Engineer MODEST INCREASE IN EMPLOYEE BENEFITS In the proposed FY19-20 budget, there was no recommended salary and wage adjustment for employees. At the Town Council budget workshop held last April, the Town Council directed me to include a three and one-half percent increase in employee wages and salaries. Based on this direction, employees will receive a two percent increase after July 1, 2019, and a one and one-half percent increase after January 1, 2020. The cost for the salary adjustments is $132,142. In FY19-20, we are projecting that the Town’s portion of the premiums for employee medical, dental, vision and related benefits will increase modestly, by approximately 3% per covered employee. MINOR REORGANIZATION Under the Town Code, the Town Manager serves as the Chief Procurement Officer of the Town. Over the past several years, Town Managers have delegated this responsibility to the Finance Director. In order to ensure that the new Finance Director focuses his or her attention on critical budget and financial planning activities starting in FY19-20, it was important to take this distraction away from the position. It is also essential that, as part of our checks and balances in the organization, the person responsible for controlling budget resources is different from the person responsible for purchasing activities in the organization. The Administrative Services Director currently is responsible for Human Resources, Risk Management, Payroll, Transit, and Special Projects. Since administrative services are internal support functions for the organization, it makes sense to transfer procurement activities to the Administrative Services Director. In addition to transferring procurement to this division, I am recommending that the Information and Technology Division be under the Administrative Services Director. The Height of Desert Living 13 Budget Message For the past three years, I have utilized the Administrative Services Director as my designated acting Town Manager when I am on vacation or out-of-town for conferences and other occasions. I am requesting that this position be reclassified to Deputy Town Manager/Administrative Services Director through the FY19-20 budget process. COMMUNITY CONTRACTS Over the years, a number of non-profit organizations have received grants-in-aid from the Town of Fountain Hills in exchange for providing services to the community. Recognizing that the Town does not have the resources to continue funding these non-profits in the long-term, the Town Council has reduced funding levels again. The only organization exempt from this reduction is the Extended Hands Food Bank, which provides much-needed human service needs in our community. CAPITAL IMPROVEMENT PROGRAM The Town of Fountain Hills remains committed to funding one-time capital projects with one-time revenue sources. Whenever possible, the Town utilizes grants and other outside funding sources to complete projects. The Five-Year Capital Improvement Program, which represents an investment in public facilities and infrastructure, totals $3,197,250 in FY19-20, down from $5,398,672 in FY18-19 or a 40.8% decrease from previous fiscal year. The Town Council previewed the proposed Five-Year Capital Improvement Program at a special session on March 26, 2019, and provided direction and prioritization of the proposed projects contained in the program. STRATEGIC PLAN The Strategic Planning Advisory Commission (SPAC) submitted for Council adoption the 2017 Strategic Plan for the Town of Fountain Hills. The 2017 Strategic Plan is designed to provide guidance to the Town and impacts a variety of Town activities, including policy recommendations, Town operations, and capital improvement projects. The 2017 Strategic Plan contains a number of actions and performance measures tied to the following strategic priorities: 14  Goal #1: Maximize Economic Development Opportunities in Fountain Hills  Goal #2: Ensure that Infrastructure and Physical Environment in Fountain Hills are Well-Maintained and Safe  Goal #3: Attract Families and Working Professionals to Fountain Hills  Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable  Goal #5: Focus on Strengthening the Community and Improving the Town’s Quality of Life The Height of Desert Living Budget Message In 2019, the Strategic Planning Advisory Commission reprioritized the tasks tied to the goals and objectives in the 2017 Strategic Plan based on the Town’s financial resources. While the Plan remained unchanged, the reprioritization of the tasks placed higher emphasis on those tasks tied to the Town’s finances. The Town Council approved the reprioritized Plan in March of 2019. BUDGET ASSUMPTIONS FOR FY19-20 AND BEYOND        Adherence to State-imposed Expenditure Limitations Law which impacts the Town’s ability to budget proposed capital projects Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase, but are estimates A reduction in the distribution of State-shared revenues Existing levels of service are maintained An inflation factor of three percent has been added to existing budgets for Administration, Public Works, Development Services and Community Services departments in future years The law enforcement contract with Maricopa County Sheriff’s Office has been budgeted at an increase of ten percent The fire services contract with Rural/Metro Corporation is projected at a three percent increase for FY18-19 and beyond. The following chart provides General Fund projections through FY23-24: Five-year Budget Projection FY19-20 REVENUES Intergovernmental Permits, Licenses, Fees Building Revenue Local Taxes Total Revenues $ FY20-21 6,220,134 1,124,725 566,341 9,313,230 $ 6,251,977 1,122,210 545,763 9,304,255 FY21-22 $ 6,290,174 1,117,128 533,907 9,635,282 FY22-23 $ 6,329,033 1,140,682 529,724 9,966,307 FY23-24 $ 6,368,936 1,144,311 418,721 10,297,333 $ 17,224,430 $ 17,224,205 $ 17,576,491 $ 17,965,746 $ 18,229,301 $ $ $ $ $ EXPENDITURES Mayor & Town Council General government Administration Municipal Court Public Works Development Services Community Services Public Safety (Police & Fire) Total Expenditures Surplus/(Deficit) 98,544 1,073,362 2,050,966 397,276 1,100,934 1,100,290 2,595,839 8,807,219 17,224,430 $ - 101,500 634,077 2,142,494 409,194 1,133,961 1,133,299 2,673,715 9,406,450 17,634,690 $ 104,545 653,099 2,178,970 421,470 1,167,979 1,167,299 2,753,927 10,057,159 18,504,448 (410,485) $ The Height of Desert Living 107,681 672,692 2,269,338 434,114 1,203,018 1,202,318 2,836,544 10,764,241 19,489,946 110,911 692,873 2,314,618 447,137 1,239,108 1,238,388 2,921,641 11,533,072 20,497,748 (927,957) $ (1,524,200) $ (2,268,447) 15 Budget Message DISTINGUISHED BUDGET PRESENTATION AWARD For the past seventeen years, the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to provide the citizen with a broad view of the contents of the FY19-20 annual budget, its processes, issues and anticipated outcomes. A DEBT OF GRATITUDE A special thank you is extended to the Mayor and Town Council, our numerous Board and Commission Members, and our Town volunteers for their many hours of volunteer service without which the Town could not function in the fine manner it does. This volunteer core of 900-plus citizens provides the Town of Fountain Hills with a vast bank of knowledge about subjects that contribute to planning for the present and future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and their staff members for their diligence in preparing their budgets. The Directors and their staff attended several sessions with the Town Manager and Finance Division to justify programs, develop cost estimates, and answer questions. This team effort has resulted in a balanced budget that achieves the Council’s current goals and assists in planning for the future of Fountain Hills. Finally, I am extremely grateful to the former Finance Director Craig Rudolphy and Accountant Beata Bogdan for their countless hours working evenings and weekends in preparing and finalizing the FY19-20 annual budget. Respectfully submitted, Grady E. Miller Town Manager 16 The Height of Desert Living Community Profile Community Profile The Height of Desert Living 17 Community Profile COMMUNITY PROFILE The Town of Fountain Hills overlooks the Verde River Valley and the east Valley of the metro Phoenix area. It is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain is nestled in the center of a large man-made lake. With all three pumps and under ideal conditions, the plume of water rises 560 feet (171m) in height from a concrete water lily sculpture, though in normal operation only two of the pumps are used, with a fountain height of around 330 feet (101m). The fountain operates for 15 minutes at the top of every hour between 9 AM and 9 PM, weather permitting. One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. The crown jewel of Fountain Hills is our beautiful fountain, which is one of the Fountain Hills is home to approximately 125 pieces of Town-owned artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The Public Art Committee and its parent organization, the Fountain Hills Cultural and 18 The Height of Desert Living Community Profile Civic Association, is the official representative of the Town in all matters dealing with the promotion of public art within Fountain Hills. From striking statues set against Fountain Hills’ mountain ranges to photography located inside public buildings, Fountain Hills has something for everyone. A wide variety of fountains, bronze sculptures, and other art types and media are available to be viewed. Residents and visitors are invited to take self guided tours, or take advantage of one of the “Art Walk” guided tours. Located on 13,006 acres of land, Fountain Hills is surrounded by the McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima-Maricopa Indian Community on the south, and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 2,460 feet at the Adero Canyon Trailhead, and is approximately 500 feet above Phoenix. Over the past twenty-five plus years, Fountain Hills has grown from 10,190 residents to a Town of 23,899 in 2015. On June 5, 2006, the Town of Fountain Hills became twenty square miles and about ten percent larger by annexing 1,300 acres of State Trust Land. The process to annex the State Trust Land occurred over a two and one-half year period and development of the land will occur over the next decade. Annexing this property into the Town ensures that its future development will be of the highest quality under the Town’s standards. With unparalleled scenic views of the surrounding rugged mountains, and the serenity of the Sonoran Desert, the Town carefully protects the native flora, fauna, and scenic vistas. It is not unusual to see bobcats, javelina, jackrabbits or coyotes wandering the fringes of the community. Amongst the natural beauty, the Town continues to attract residents who build their homes to take advantage of this environment. The Town offers a wide range of living accommodations, from small condominium complexes to large custom homes. Fountain Hills also offers recreational and cultural programs and services that contribute to a high quality of life for its residents. The community consists of primarily residential property and open space; of the total 20.32 square miles of land, only 2.5% of the total is zoned commercial and/or industrial, 23.3% is preserved as open space and 51.0% is residential. Of the remaining land, 2,264 acres are developable, with 62 acres being zoned commercial (2.7%), 3 acres zoned industrial (0.1%), 72 acres for schools (3.2%) and 44 acres for lodging (1.9%). The Height of Desert Living 19 Community Profile The Town provides or administers a full range of services including public safety (law enforcement, fire and emergency services); development services (code enforcement, mapping and graphics, planning and zoning); public works (including construction and maintenance of streets and infrastructure); municipal court; recreational activities; community center; senior services and cultural events. The Town does not maintain utility or other operations that require the establishment of enterprise funds. Two hundred fifty-eight communities, including Fountain Hills, earned recognition from national non-profit KaBOOM! as 2017 Playful City USA communities honoring cities and towns that ensure kids get the balanced and active play they need to thrive. From forty-four states and the District of Columbia, the Playful City USA honorees range from eleventime honorees to first-time recipients. In its 10th year, Playful City USA is a national recognition program that honors cities and towns for taking bold steps to create more play opportunities for all kids. The International Festival and Events Association (IFE) honored the Town of Fountain Hills with three awards in 2018. This association highlights events from around the world with budgets ranging from less than $250,000 to well over $3 million. This year, Fountain Hills was highlighted 20 The Height of Desert Living Community Profile as the GOLD winner for two separate categories: Best Single Digital/Social Advertisement and Best Emergency Preparedness and Management Plan. The Town also garnered a SILVER award for Best Single Magazine Display Ad. These awards recognize the high quality marketing efforts Town staff produce to promote our many events. The Arizona Office of Tourism recognized the Town’s tourism staff with the award for Outstanding Marketing Campaign for 2017 for its “Get Out of the Valley and into the Hills!” campaign. The campaign encouraged visitors to Arizona for major events such as the Waste Management Open, Spring Training Games, and the Final Four game. On January 8, 2018 the Town of Fountain Hills, Arizona was awarded the rare distinction of being designated an International Dark Sky Community by the International Dark Sky Association (IDA). It is one of only two International Dark Sky Communities located near a major metropolitan area. In total, only 16 communities in the world have previously earned this prestigious designation. Fountain Hills’ low population density is a major reason it is such a desirable place to live. Unlike other regions of the Valley, one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.5 dwelling units per acre for single family homes and 6.8 units per acre for multifamily housing. At the end of 2018, there were 915 vacant single family lots and 158 vacant multi-family lots. Based upon the 2015 US Census population estimate figure of 23,899, Fountain Hills has an average of 1,176.1 people per square mile, or 1.84 people per acre. The Height of Desert Living 21 Community Profile Demographics 2010 Population 22,489 Housing Units 13,167 Population 2010 2000 Population 20,235 Percent Change 2000-2010 Housing Units 10,491 Population 11.1% 2010 Vacant Housing Units Occupied Housing Units Housing 25.5% 10,339 2,828Units Percent of Population Population Population Population Age 0-17 Age 18 Years Population Age 18 Years & Years & Over Age 0-17 Years Over 22,489 3,230 19,259 14.4% 85.6% Population Trends Year 1980 1985 1990 1995 2000 2005 2010 July 1, 2015 July 1, 2016 July 1, 2017 2020 2030 Estimated Buildout ~2040 Fountain Hills Population 2,772* 5,200** 10,030* 13,745** 20,235* 24,492* 22,489* 23,899*** 24,482*** 24,583*** 25,900** 31,000** 34,700**** * US CENSUS ** MAG ***US CENSUS, AMERICAN COMMUNITY SURVEY ****TOWN DEVELOPMENT SERVICES 22 The Height of Desert Living Community Profile The Height of Desert Living 23 Community Profile TOWN-WIDE BUILDING PERMITS ISSUED 24 The Height of Desert Living Community Profile TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS 180 DOLLARS IN MILLIONS 160 140 120 100 80 60 40 20 0 YEAR COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION Year Permits Issued Valuation ($ in Millions) 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 26 36 37 8 16 14 14 9 19 7 48 21 18 17 19 18 20 23 13 15 9.739 13.326 25.869 15.625 16.698 9.554 23.021 27.782 15.792 5.966 10.004 0.944 0.719 2.311 1.012 1.060 1.936 12.730 0.859 13.619 2018 25 37.552 *1998-2018 Valuation includes commercial building permits as well as tenant improvements. The Height of Desert Living 25 Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent academic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned respect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools Address Preschools Address Charter School Address East Valley Institute of Technology Address 1. Fountain Hills High School 2. Fountain Hills Middle School 3. McDowell Mountain Elementary School 4. McDowell Mountain Preschool 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Promiseland Christian Preschool 9. Fountain Hills Charter School 16100 E. Palisades Boulevard 15414 N. McDowell Mountain Road 14825 N. Fayette Drive 14825 N. Fayette Drive 17150 E. Amhurst Drive 16901 E. Palisades Boulevard 15249 N. Fountain Hills Boulevard 15555 E. Bainbridge Avenue 16751 E. Glenbrook Boulevard 10. EVIT—Fountain Hills Vocational Center 17300 E. Calaveras Avenue McDowell Mountain Elementary School Fountain Hills Middle School Fountain Hills High School 26 The Height of Desert Living Community Profile The Height of Desert Living 27 Community Profile Shopping Center Location Map 28 The Height of Desert Living Community Profile TOWN-WIDE LAND USE The Height of Desert Living 29 Community Profile 30 The Height of Desert Living Town Council Town Council The Height of Desert Living 31 Town Council Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Presiding Judge Town Prosecutor Fire / EMS Community Services Development Services Public Works Parks Building Safety Engineering Finance Administrative Services Town Attorney Town Manager Recreation / Tourism Code Enforcement Facilities Community Center GIS Inspection Senior Services Planning Streets Administration Law Enforcement Town Clerk Volunteer Program Economic Development Appointed by Council Contracted Public Information FRONT ROW: Councilmember Dennis Brown, Mayor Ginny Dickey, Councilmember Alan Magazine BACK ROW: Vice Mayor Art Tolis, Councilmember Sherry Leckrone, Councilmember Mike Scharnow, Councilmember David Spelich 32 The Height of Desert Living Town Council Ginny Dickey the Year) and the Public Policy Chair for the American Association of University Women. Active in several statewide groups, she was an organizer for the Arizona Women’s Hall of Fame at the Carnegie Library. Ginny served as Town Councilwoman for over eight years, co-chairing the Centennial Committee and sitting on the MAG Regional Domestic Violence Council until 2014. She helped raise funds for two public art pieces and co-organized a community unity event in 2017. Mayor Ginny Dickey and her family chose Fountain Hills as their home town in 1983. Born and raised in NY, she followed her parents who had fallen in love with this desert community in the seventies. Her siblings all relocated to AZ, creating a foundation here that spans multiple generations. Ginny holds a BS in Mathematics from Tufts University. She’s been a banker, a bookkeeper and a part-time teacher, in AZ, VT and NH. She was an Arizona Senate staffer and an Assistant Director at the Department of Environmental Quality. After retiring from the State, she worked with the US Attorney’s Office as a neighborhood liaison with various partners including law enforcement. Inducted into the 2010 Hall of Fame, she participated in Fountain Hills strategic planning sessions since 1984. She went from room mother to PTA Board, Site Council to elected School Board member, where she served from 1994 to 2002, twice as President. Ginny was a Charter Member of the Arts Council and served on the Theater Board as Treasurer and accountant, earning their 2009 Founders Award. She performed in several AriZoni winning productions. Other activities include:  Justice Department, Recognition of Meritorious Service: Weed and Seed Program  League of Arizona Cities and Towns Eight Years of Service and Dedication  Ten Years of Service Recognition to the State of Arizona  ADEQ Constellation Team Award for Asarco efforts  ADEQ Constellation Team Award for Hazardous Air Pollutant/Mercury efforts  Arizona School Boards Association Silver Cactus Pin; Gold Cactus Pin; Master of Boardsmanship  Panel speaker, Estrella Mountain Community College  Classroom speaker, Arizona State University  Workshops, Coronado High School and Scottsdale Community College  Contributor, Sonoran/Lincoln Institute of Land Policy Working Paper  Falcon Leadership Mentoring Program, National School Boards Association, New Orleans Ginny is married to former teacher, FHUSD and EVIT Board member Jim Dickey, a retired Valley Metro and ADOT Executive. Her family includes three sons – FHUSD graduates Mike, Brian and Frank Chin (Rutgers professor, Scottsdale Fire Captain, Philadelphia musician) plus Jim’s daughter and son, all their spouses and eight grandchildren. In the Valley, she was a member of Business and Professional Women (Woman of The Height of Desert Living 33 Town Council Dennis Brown Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Community Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the Commission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. 34 The Height of Desert Living Town Council Sherry Leckrone Councilmember Sherry Leckrone has lived in Fountain Hills since moving from Chicago, IL in late 2004. She has been an attorney for 27 years, and is licensed to practice law in Illinois and Arizona. Sherry received her Juris Doctorate Degree from ChicagoKent College of Law in Chicago in 1990 graduating with honors while excelling on the Moot Court and Trial Advocacy Teams. Throughout her legal career she has volunteered in various roles, including in Illinois where she was the co-founder and President of the first Women’s Bar Society in Kankakee, Illinois. In Illinois she practiced as a federal prosecutor in the U.S. Attorney’s Office, a county prosecutor, a public defender and in private practice handling criminal and civil litigation. While in Chicago, she prosecuted complex white-collar crime, governmental fraud and public corruption cases with the Cook County State’s Attorney’s Office and taught trial advocacy courses at her alma mater as an adjunct professor. She has over two decades of experience as a trial attorney and has spent a majority of her career as a prosecutor. During her service as a prosecutor with the Maricopa County Attorney’s Office she handled and tried felony and misdemeanor cases in a variety of Bureaus, including Pretrial, Trial Division, Repeat Offenders, Gangs, Justice Courts and Special Crimes. Most recently, she served as a Bureau Chief in the Special Crimes Bureau where she managed attorneys whose caseloads included homicide, sex trafficking, home invasion, gambling, identity theft, arson, animal cruelty, governmental fraud, weapon violations and bomb cases. As a public servant in both roles as a prosecutor and public defender, she sought justice on both sides of the aisle and negotiated to resolve cases with opposing counsel. Sherry’s keen sense for handling complex cases, solving problems and managing teams led to special recognition in multiple cases she prosecuted. Sherry has a passion for public service and for teaching. She served the Town of Fountain Hills as a Commissioner on the Planning and Zoning Commission from 2006 until 2010. She worked as a part-time adjunct professor teaching law related courses at Western International University. In addition to the leadership roles she held as an attorney, Sherry earned a Management and Leadership Institute Certificate from the ASU Bob Ramsey Executive Education program in 2015 and became a certified facilitator in The Leadership Challenge® in 2017. When she is not working, she enjoys writing, yoga, golfing, biking, hiking and anything that involves the outdoor beauty that Arizona has to offer. Sherry has close family members in Arizona and Chicago. She enjoys living in Fountain Hills and is honored to serve its citizens in her role as a Councilmember. The Height of Desert Living 35 Town Council Alan Magazine Councilmember Magazine received a Ph.D. from the University of Maryland in 1976. He has lived in Fountain Hills with his wife, Cynthia, since 2006. Magazine has two children and a granddaughter. Cynthia has two children from a previous marriage and four grandchildren. Councilmember Alan Magazine was sworn in for his first term on the Town Council on December 4, 2014. Prior to that, he served for over five years on the Strategic Planning Advisory Commission, the last year as Chair. Born and raised in the Boston area, his entire career took place in Washington, D.C. where he served as president of three organizations, the last being The Health Industry Manufacturers Association. Additionally, he served on the staff of the International City Management Association, as well as two four-year terms on the Fairfax County Board of Supervisors in Virginia. In the latter capacity, he represented the county on the Metropolitan Washington Council of Governments’ Board of Directors, as well as serving as Chairman of the Northern Virginia Transportation Commission. During his “retirement” in Fountain Hills, he has won numerous awards as a nature photographer. 36 The Height of Desert Living Town Council Mike Scharnow Mike has served as a church elder, helped organize the VisionFH program and was part of the organizing committee that launched the Fountain Hills Leadership Academy. He was named “Entrepreneur of the Year” for 2018 by the Fountain Hills Chamber of Commerce. He graduated from the University of Wisconsin in 1983 with Bachelor of Arts degrees in english, psychology and philosophy. Mike lives here with his wife, Brenda, and has two adult children who were raised in Fountain Hills. In his spare time he enjoys traveling with his wife, especially on their Harley-Davidson motorcycle. Councilmember Mike Scharnow started working in Fountain Hills in 1983 and has resided here since 1990. He worked at “The Fountain Hills Times” for 32 years, many of those as editor, before switching careers at the start of 2016 and becoming a financial advisor for Thrivent Financial with an office in Fountain Hills. Mike has volunteered for a plethora of organizations and causes in Fountain Hills over the past three decades. He currently is a 25-year member of the Noon Kiwanis Club and is on the board of directors for the Fountain Hills Youth Substance Abuse Prevention Coalition, the Lower Verde Valley Hall of Fame Foundation and Fountain Hills Sister Cities Corp. He was inducted into the Hall of Fame in 2009. He was founding chairman of the first Parks and Recreation Commission for the Town of Fountain Hills and helped provide input for the design of Golden Eagle Park, helped coordinate the first Turkey Trot and introduced the Town’s first official recreation program. The Height of Desert Living 37 Town Council David Spelich Upon relocating to Arizona, David has been active in community affairs, at both state, county, and local levels. He is a member of the Sons of the American Legion, and the Fountain Hills Republican Club. In 2017 he assumed the duties of the 2nd vice president for that club. He currently serves as Republican Committeeman in LD23. He has volunteered on the Maricopa Cold Case Posse. After serving one year on the Governor’s Advisory Council on Aging (GACA), in 2018 he was appointed as Secretary of the Executive Board of the Governor’s Advisory Council on Aging (GACA), where he remains an active member. Councilmember David Spelich graduated with his degree in Mortuary Science and has worked as a funeral director, criminal investigator for the Cook County Medical Examiner’s Office, and, at the time of his retirement, was assigned as the Chicago Police Department’s Violent Crimes Detective Liaison to the Cook County Medical Examiner’s Office. He is coauthor of a textbook on Medico-legal Death Investigations. David has a combined twenty-four years in law enforcement. The majority of his career in the Chicago Police Department was spent as a Violent Crimes detective. He also spent time working on the streets in a beat car, a diver on the Marine Unit, and an instructor at the CPD Police Academy. Currently, David works as an investigator for the State of Arizona Department of Education. David purchased a home in Fountain Hills in 2009 and, upon retiring from the Chicago Police Department in 2014, became a full-time resident in Fountain Hills. 38 The Height of Desert Living Town Council Art Tolis Art is married to Heather Tolis and is the proud father to six children who are either currently attending or have graduated from the Fountain Hills Unified School District. Vice Mayor Art Tolis has been active in the Fountain Hills community for over 16 years. He has served on many boards and commissions including the Fountain Hills Chamber of Commerce (2003-2007), Treasurer of the Chamber in 2006, L. Alan Cruikshank River of Time Museum Board of Directors, Fountain Hills Realtor Marketing Chair/ Scottsdale Association of Realtors Board of Directors, the Town of Fountain Hills Planning & Zoning Commission, Four Peaks Rotary (2016-2017 as President), and is a graduate of the first Fountain Hills Leadership Academy class. Prior to moving to Arizona, Art was active in Connecticut politics and also served on the Town Council for Berlin, Connecticut. He has a Bachelor’s Degree from Syracuse University and a Master’s Certificate from Pacific Coast Banking School/ University of Washington. In addition to these community positions, Art is the owner of Tolis Mortgage Financial Group and is a licensed mortgage broker, realtor and insurance agent (life and health). The Height of Desert Living 39 Town Council Terms of Office Elected Officials’ Terms of Office Mayor: Ginny Dickey Term of Office: First term: December 2018—November 2020 First term: December 2016—November 2020 Partial term: Second term: Third term: May 2009—May 2012 June 2012—November 2016 December 2016—November 2020 Partial term: October 2018—November 2020 First term: Second term: December 2014—November 2018 December 2018—November 2022 Mike Scharnow Term of Office: First term: December 2018—November 2022 David Spelich Term of Office: First term: December 2018—November 2022 Vice Mayor: Art Tolis Term of Office: Councilmembers: Dennis Brown Term of Office: Sherry Leckrone Term of Office: Alan Magazine Term of Office: 40 The Height of Desert Living Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 41 Financial Overview & Policies FUND STRUCTURE TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS OPERATING FUNDS SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS General Fund (100) Streets (HURF) Fund (200) General Obligation Debt Service (510) Capital Projects Fund (600) Public Art Fund (410) Downtown Strategy Fund (300) Eagle Mountain Debt Service (520) Facilities Replacement Fund (610) Vehicle Replacement Fund (810) Economic Development Fund (310) Municipal Property Corporation Debt Service (530) Fire & Emergency Development Fee Fund (720) Tourism Fund (320) Special Revenue/Grants Fund (400) Court Enhancement Fund (420) Environmental Fund (460) Cottonwoods Maintenance District Fund (540) 42 The Height of Desert Living Parks/Recreation Development Fee Fund (740) Financial Overview & Policies FUND/DEPARTMENT STRUCTURE Governmental Funds Fund Department Statement Summary Fund Type Operating Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Public Art Fund Vehicle Replacement Fund Fund Type Fund Special Revenue Highway User Revenue Fund Downtown Strategy Fund Economic Development Fund Tourism Fund Special Revenue Fund Court Enhancement Fund Environmental Fund Cottonwoods Maintenance District Fund Fund Type Fund Debt Service General Obligation Bond Fund Eagle Mountain CFD Fund Municipal Property Corporation Fund Fund Type Fund Capital Projects Capital Projects Fund Facilities Replacement Fund Development Fees Funds Department Total Mayor & Town Council Administration General Government Municipal Court Public Works Development Services Community Services Law Enforcement Fire & Emergency Medical Community Services Administration Department Total Public Works Administration Administration Community Services Administration Municipal Court Public Works Public Works Department Total Administration Administration Administration Department Total Administration, Community Services, Public Works, Development Services, Fire & Emergency Medical Public Works Community Services, Fire & Emergency Medical GRAND TOTAL ALL FUNDS Total Proposed Budget Page Number $ 102 139-144 102 145-180 102 181-184 102 185-192 102 193-212 102 213-238 102 239-268 102 269-274 102 275-282 102 123 102 409-414 Page Number $ 102 284-290 102 291-294 102 295-298 102 299-306 102 307-312 102 313-316 102 317-322 102 323-326 Page Number $ 103 328 103 329 103 330 Page Number $ Amount 17,779,919 98,544 2,050,966 1,073,362 397,275 1,100,934 1,100,291 2,595,839 4,785,920 4,021,299 139,340 416,149 Amount 8,334,724 5,194,059 38,400 285,482 259,103 1,662,525 154,800 735,254 5,101 Amount 2,378,862 1,663,800 409,192 305,870 Amount 4,069,194 103 103 335-404 405-408 3,200,050 819,144 103 103, 125 50,000 $ 32,562,699 The preceding page depicts the budgetary funds of the Town. The table above represents the departments of the Town and the funds that are used by those departments. The Height of Desert Living 43 Financial Overview & Policies FUND STRUCTURE The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. Operating Funds «The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (planning & zoning/building safety/code enforcement/GIS), public works (facilities/engineering/outside inspections), community services (parks and recreation/community center/senior services), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources, except those required to be accounted for in another fund, and have designations of nonspendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in -lieu contributions. These funds may only be used for the maintenance of art and for the installation of this art throughout the community. This fund has a committed fund balance. «The Vehicle Replacement Fund (Fund 810) is an internal service fund and is used to account for the Town’s business-type activities. This fund is considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. This fund is classified as having assigned fund balances. Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Streets (HURF) Fund (Fund 200) is funded by 0.2% of local sales tax, State-shared revenues and transfers from the Capital Improvement Fund. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns, and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. «The Downtown Strategy Fund (Fund 300) is a committed fund, which may only be used for development of the downtown. Revenue for this fund comes from the 20% of the 0.1% of local sales tax collections that have been dedicated for this purpose. 44 The Height of Desert Living Financial Overview & Policies «The Economic Development Fund (Fund 310) is a committed fund, which may only be used for economic development. Revenue for this fund comes from the 80% of the 0.1% of local sales tax collections that have been dedicated for this purpose. «The Tourism Fund (Fund 320) is a committed fund, w hich may only be used for tourism. Revenue for this fund is provided by a transfer from the Economic Development Fund and grant money. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be state or federal funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund, which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Environmental Fund (Fund 460) is an assigned fund, which may only be used to help offset the costs of stormwater management and air quality permit requirements, as well as other environmental programs. These items include, but are not limited to, permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. Revenues are derived from the annual environmental fee billed to Town residents. «The Cottonwoods Maintenance District Fund (Fund 540) is a restricted fund, which may only be used for maintenance of the Cottonwoods Maintenance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, and municipal property lease payments. (The 0.2% of local sales tax previously dedicated to mountain preserve bonds has been redirected to the Highway User Revenue Fund for the pavement management program.) Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year plus an amount equal to the average annual delinquency factor based on the prior three years’ delinquency rate, categorized as restricted. Debt Service Funds include:    General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and/ or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements, and major road improvements. The Height of Desert Living 45 Financial Overview & Policies «The Capital Projects Fund (Fund 600) revenues are committed revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. «The Facilities Replacement Fund (Fund 610) revenues are assigned and currently the result of transfers from the General Fund. The Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, physical plant mechanical equipment, Fire Department equipment, and parks and recreation structures. The Development Fee Funds (Funds 710-770) are restricted funds, w hich may only be used for the planning, design, and construction of public facilities serving the needs of the new development from which it was collected, and designated as restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). Development Fee funds now only include:   Fire & Emergency (Fund 720) Parks/Recreation (Fund 740) BUDGETARY AND ACCOUNTING BASIS The budget is prepared on a budgetary basis of accounting for all fund types. Expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are:  Certain revenues, expenditures and transfers are not included on a budgetary basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis.  Depreciation is not budgeted as an expense in budgetary accounting.  Capital outlays are an expenditure in budgetary accounting and an asset in GAAP.  Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. 46 The Height of Desert Living Financial Overview & Policies Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budgetary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two; however, the entire budget for this project would not be appropriated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in fiscal year two. The Height of Desert Living 47 Financial Overview & Policies TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES I. INTRODUCTION The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills (the “Town”) understands that principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed periodically to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates, to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. II. OVERALL GOALS The overall financial goals underlying these principles are: 2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid financial condition, defined as: A. Cash solvency – the ability to pay bills. B. Budgetary solvency – the ability to balance the budget. C. Long run solvency – the ability to pay future costs. D. Service level solvency – the ability to provide needed and desired services. E. Adhering to the highest accounting and management practices as well as the financial reporting and budgeting standards established by the Government Finance Officers Association, by the Governmental Accounting Standards Board (GASB) and by other professional organizations. 2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well-managed and financially sound. 2.3 Stability. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. 2.4 Delivering Quality Services. To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. 48 The Height of Desert Living Financial Overview & Policies III. FUND BALANCE Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered the difference between a fund’s assets and deferred outflows of resources and its liabilities and deferred inflows of resources. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is essential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State -shared income and State sales tax revenues for approximately one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both Stateshared and local – which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local government financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Credit reviews performed by municipal bond analysts. 2. Preserving or improving the bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. The Governmental Accounting Standards Board (“GASB”) has found that usefulness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys and the inconsistent treatment and financial reporting practices of governments. GASB issued a pronouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. The Height of Desert Living 49 Financial Overview & Policies 3.1 3.2 Fund Balance Categories. An accounting distinction is made between portions of fund balance that are spendable and non-spendable. These portions are broken into five categories: (A) Non-spendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This amount includes inventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed, or assigned). (B) Restricted fund balance—Includes amounts that are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Restricted fund balance means “restricted net assets” as defined in the government-wide Statement of Net Assets, GASB Statement No. 34, as amended by GASB Statement No. 46. (C) Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund balances must occur prior to yearend; however, actual amounts can be determined in the subsequent period. (D) Assigned fund balance—Includes amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. (E) Unassigned fund balance—Includes any remaining amounts after applying categories (A)-(D) above (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned fund balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund. The fund balance of the General Fund may consist of up to five components, as described previously. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. 50 The Height of Desert Living Financial Overview & Policies A. Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fund balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. (1) Rainy Day Fund to be Maintained. As a component of the Committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to a minimum of 20% of the average actual General Fund revenues for the preceding five fiscal years. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the funding. (2) Guidelines for Rainy Day Fund. In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: (a) Deposit Rules. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to at least 20% of the average actual General Fund revenues for the preceding five fiscal years. (b) Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: (i) To replace the loss of more than 25% of the Town’s local share of State-shared revenues received pursuant to Ariz. Rev. Stat. § 43-206. (ii) For any event that threatens the health, safety or welfare of the Town’s citizens. (iii) For any event that threatens the fiscal stability of the Town. (iv) To address any matter declared as an emergency by the Governor or the Mayor. The Height of Desert Living 51 Financial Overview & Policies (c) Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: (i) Any appropriation shall require the approval by at least 2/3 of the entire Town Council. (ii) The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed onehalf of the total balance in the Fund. (d) Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): (i) All amounts shall be repaid in not more than five years, in annual installments of not less than 1% of the previous fiscal year General Fund balance. (ii) Repayments shall be appropriated as part of the annual budget adoption. 52 B. Assigned Fund Balance. The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This assigned fund balance will be assigned for (1) “pay-as-you-go” capital project expenditures, (2) vehicle or equipment replacement, (3) prepaying or defeasing existing Town debt or (4) any other expenditure that is non-recurring in nature. The 10% is the minimum and may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can be authorized for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor and Town Council on June 7, 2012, as may be amended from time to time. C. Unassigned Fund Balance. Funds in excess of the balances described in the preceding paragraphs will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolution, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) transferred to Assigned Fund Balance, (3) used to supplement “pay as you go” capital expenditures in the Capital Projects Fund or (4) used to prepay or defease existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. Any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements will be transferred to the Capital Projects Fund. The Height of Desert Living Financial Overview & Policies During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town that expenditures for which more than one category of fund balance could be used, that the order of use is: nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance. 3.3 3.4 Special Revenue Funds. A. Streets Fund. The Streets (HURF) Fund is restricted in use solely for street and highway purposes. The fund depends upon State-shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with Special Revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as restricted fund balance. B. Excise Tax Funds. The excise tax funds are committed funds that the Town Council may dedicate for specific purposes by resolution or as part of the annual budget adoption. Debt Service Funds. The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments, and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service payment due on July 1 plus an amount equal to the average annual delinquency factor based on the prior three years’ delinquency rates. 3.5 Capital Projects Fund. A Capital Projects Fund has been established to allow the Town to accumulate monies for (1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic development projects and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales of real and personal property belonging to the Town; (B) General Fund transfer of any excess revenues (from the prior fiscal year) collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation; and (C) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, The Height of Desert Living 53 Financial Overview & Policies but considered part of the Capital Projects Fund, are accumulated development fees collected pursuant to Ariz. Rev. Stat. § 9-463.05 that are assessed on new construction for the purpose of funding growth. These funds are restricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvements Plan. The fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than development fees). The Town Council may approve the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at the time the expenditures are approved. IV. FINANCIAL PLANNING Financial planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring, and analyses of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. 4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with Ariz. Rev. Stat. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year beginning July 1 and ending the following June 30. The Town Council will adopt the budget no later than June 30. By adopting the budget and the various funds set forth therein, the Town Council expresses its intent to commit fund balances for the purpose of GASB 54 classifications. The Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 4.2 Budget Preparation. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: 54 A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by fund. C. Estimated fund balance by fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improvement program. G. Any additional information, data, or analysis requested of management by the Town Council. The Height of Desert Living Financial Overview & Policies 4.3 Operating Budget. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues, creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future years’ revenues, or rolling over short-term debt to avoid planned debt retirement. 4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year, as well as estimates of special (grant, excise tax, etc.) revenues and interfund transfers. 4.6 Staffing. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town Departments in a timely manner for the Department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 4.8 Performance Measurement. Performance measurement indicators will be integrated into the budget process as appropriate. 4.9 Efficiency Analysis. Alternatives for improving the efficiency and effectiveness of the Town’s programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 4.10 Department Responsibility. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budgets. Department Directors shall immediately notify the Town Manager of any exceptional circumstances that could cause a departmental expenditure budget to be exceeded. 4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. 4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary The Height of Desert Living 55 Financial Overview & Policies to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation during the fiscal year on hirings, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily or without knowledge and support of the Town Council. V. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with all applicable legal requirements. 5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. 5.2 Purchasing System and Policies. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the Town’s purchasing policies, guidelines and procedures and applicable State and Federal laws. The Town will endeavor to obtain supplies, equipment, and services as economically as possible. 5.3 Internal Controls. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 5.4 State Expenditure Limit. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (Ariz. Rev. Stat. § 41-1279.07) to the State Auditor General each year. 5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and recorded in the Town of Fountain Hills Summary of Capital Assets. VI. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base that is equally balanced between sales taxes, State-shared revenues, property tax, service fees, and other revenue sources. 6.2 Stable Revenue Base. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. 56 Establishing new charges and fees as needed and as permitted by law at reasonable levels. The Height of Desert Living Financial Overview & Policies B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 6.3 Monitoring Collection. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 50% of those one-time revenues to the Capital Projects Fund. Monthly, these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. VII. USER FEE COST RECOVERY User fees and charges are payments for voluntarily-purchased, publicly-provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 7.1 Establishing Fees. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized The Height of Desert Living 57 Financial Overview & Policies that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 7.2 Recalculation. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. VIII. CASH HANDLING POLICY Collecting and controlling cash at the Town are very important functions. The Customer Service Representatives and Permit Technicians are the Town’s cash handling agents. Strong internal controls for cash collection and handling are necessary to prevent mistreatment of Town funds and to safeguard and protect employees from unwarranted charges of mishandling funds. Historical practices shall not constitute justification for deviation from these procedures. The material contained in this Section supersedes any previous policies and procedures regarding the handling of cash followed within the Town and/or within Departments. The Finance Division will conduct periodic reviews of cash handling procedures. Any amendments to the policies require Town Council approval, but the Town Manager may make interpretations and exceptions to the policies contained in this Section as more particularly set forth in Subsection 8.13 below. 8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff (including cash, credit cards, checks, etc.) and not volunteers. Any Department Director or manager with responsibilities for managing Town cash receipts and those employees who are entrusted with the receipt, deposit and reconciliation of cash for Town-related activities shall be responsible for knowledge of and compliance with this Section VIII. A reference to this Section should be included as part of all departmental policies and procedures. 8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, collecting and controlling cash should be centralized in one location; however, that is not always possible or practical. As a result, the collection of money is, in part, decentralized. The Finance Division must authorize all cash handling sites, including one-time requests for cash for special events. Departments requesting status as a cash handling site (or special events where money is being collected and a cash float is needed) must submit a request to the Finance Division at least 24 hours prior to the special event that includes: 58 A. Reason(s) why cash handling site or cash float is needed. B. A list of the personnel involved with the cash handling site, descriptions of their duties, and how segregation of duties will be maintained. C. Whether a change drawer will be needed. D. A description of the reconciliation process, including frequency of reconciliation. The Height of Desert Living Financial Overview & Policies 8.3 E. A description of the process for safeguarding cash until it is deposited. F. A schedule of how often and where cash deposits will be made. Procedures for Cash Collection. A. 8.4 “Cash” is defined as any of the following accepted methods of payment for Town transactions: (1) Cash (U.S. coin and currency). (2) Checks (drawn on U.S. banks and made payable to the Town; no third party checks). (3) Credit Cards (MasterCard, Visa, Discover, American Express). (4) Money Orders. B. Cash should be physically protected through the use of vaults, safes, cash registers, etc. Each Department is responsible to make the necessary provisions to properly safeguard the cash receipts in its area and maintain the necessary safe or vault that will ensure the security. Generally, any amount of cash on hand must be maintained in a vault or heavy safe (one which cannot be easily moved by two persons using a hand cart). Cash should not be retained in desk drawers or standard file cabinets without a locking mechanism; petty cash must be secured in a locked file cabinet and keys should be secured separately. C. The cash drawer should be kept shut when not in use and after each transaction. The cash drawer, when open, should not be left unattended when it contains money. The contents of cash drawers should be placed in a safe, vault, or an approved, locked location after each day; all safes are to be kept locked. Receipts. A. Procedures must be in place to record the daily beginning and ending receipt numbers of the cash register, and include safeguards to prevent manipulation of register totals, receipt numbers, etc. Automatic numbering of receipts through a computerized system is an acceptable alternative. B. Receipts should be generated from either receipt books or cash register receipt system. C. Cash registers must be programmed to issue receipts, which shall contain all information required by the accounting system to properly credit and track payments. D. Receipt books, if issued for special events, must be issued in sequential order. All books should be accounted for from the time of delivery and returned to the Finance Division. The Height of Desert Living 59 Financial Overview & Policies E. Only those receipt books that have been distributed by the Finance Division may be used. F. At a minimum, sequential, pre-numbered receipt forms must contain the following information: G. 8.5 60 (1) Date issued. (2) Cashier and/or Department issuing the receipt. (3) Name of payor (not the department name or revenue source). (4) Net amount received. (5) Sufficient information to identify the purpose of the payment. (6) Form of payment (cash, check, credit card, etc.). The receipt forms should also: (1) Contain all available identifying numbers and other pertinent, descriptive information including invoice numbers. (2) Be issued in a minimum of two copies, one for the payor and one to accompany the deposit. (3) Never be altered; if any type of change is necessary, all copies of the receipt must be clearly marked “void”, and a new receipt issued. (4) Be filed sequentially and retained by the Department (including void receipts). Cash Received in Person. A. When a customer produces a mutilated bill (where a portion is missing), the receiver should request that the customer have a bank redeem the bill. No bill will be considered for acceptance if both serial numbers are not present. B. A printed receipt must be issued for each payment received when the customer pays in person. At a remote location (for special events), manual pre-numbered receipts may be used when cash register receipts are not available. C. Departments may not accept post-dated checks, IOU’s, or third party checks. D. All cash received must be recorded through the computerized accounting system with computer-generated official Town cash receipts. When a cash handling site with a computerized accounting system has to use temporary cash receipts, those temporary receipts must be converted over to computerized receipts as soon as possible. If the conversion cannot be accomplished within 48 hours, the cash should The Height of Desert Living Financial Overview & Policies be deposited into the Department’s safe and tracked in detail until it is recorded on the computerized accounting system. E. The customer must be presented an official Town receipt form with a duplicate record being retained by the receiving Department. All numbered receipts must be accounted for, including the original of voided receipts. F. The cash handling site must maintain a clear separation of duties. An individual should not have responsibility for more than one of the cash handling components: collecting, depositing, disbursement, and reconciling. G. The procedures below are to be followed to safeguard the employee and the cash: (1) Account for cash as soon as is it received – count the cash in front of customer. (2) Keep cash received in view of the customer until the transaction is complete. (3) If change is required, count all cash and change in front of customer. (4) Reconcile the funds received to the computerized accounting system cash report or to the total of the temporary receipts at the end of the day or at the end of each shift and balance the receipts as set forth in Subsection 8.9. (5) Immediately place all cash in a cash drawer, safe or other secure place until deposited. A secure area for processing and safeguarding funds received should be provided and restricted to authorized personnel. (6) Personal transactions with Town cash funds are prohibited. Monies may never be borrowed nor loaned from cash funds, nor may personal checks be cashed from receipts. (7) All employees paying for Town services (rentals, movie tickets, animal license, business license, etc.) must be rung up by a different employee under a separate user ID. (8) Deposit all cash intact and not intermingled or substituted with other cash. (9) Pay refunds or expenditures through the appropriate Town bank account on a Town-generated check from the main accounts payable account for the smaller accounts. If the original payment was made using credit/debit card, then whenever possible refunds will be issued through the credit card per credit card regulations. The Height of Desert Living 61 Financial Overview & Policies H. 8.6 8.7 (10) Provide printed receipts generated by the financial system for every transaction involving money. (11) Voided cash receipts must be approved and initialed by a supervisor before the daily deposit is done, noting the reason for voiding the transaction. (12) Deposit daily cash report and cash promptly at the end of each day into the Finance Division safe. (13) Place cash in amounts over $500.00 in the Finance Division safe immediately following the transaction until the end of day close out. (14) Cashiers should enter transactions using their personal logins (switch user) during a single shift. (15) All packaged coin or strapped currency received as payment should be removed from the package or straps and verified. Cashing checks from Town deposits, borrowing cash for personal use, lapping receipts to cover shortages in cash receipts, withholding checks for deposit in order to float checks, commingling personal and Town funds and modifying cash records are all serious offenses and may result in discipline up to and including immediate discharge from employment. Cash Received Through the Mail. A. When mail is opened, if the cash received is not credited directly into the appropriate Town account or issued a receipt through a computerized accounting system, a log of the checks, credit card transactions and or cash should be prepared and submitted to the Finance Division. The log should include the customer’s name, amount received, check number and any other information available that may assist in proper allocation of the funds. The envelope also should be retained as part of the records. B. When mail is opened, checks must be endorsed promptly with a restrictive endorsement stamp. Checks must be stored in a safe or other secure place approved by the Finance Division until deposited. C. Unidentified receipts must be deposited to a depository account approved for such purposes. All reasonable attempts should be made to identify the correct account and transfer the funds. Check Acceptance. A. The Federal Reserve has established a regulation to standardize check endorsements: (1) 62 Checks must be made payable to the Town of Fountain Hills and endorsed promptly with a restrictive endorsement stamp payable to the Town of Fountain Hills. The endorsement The Height of Desert Living Financial Overview & Policies stamps must be distributed by the Finance Division; this stamp protects the check if lost or stolen. (2) All depositor’s endorsements are limited to the top 1.5 inches on the back side of the check, at the trailing edge of the check. This area is where endorsements are normally placed. If you look at the face of the check, the endorsement area is directly behind where “Pay to the Order of” is printed. (3) Any check that has been endorsed may not be returned to the customer. Any marks below the 1.5 inches on the check may obscure the bank routing number, cause delays in returning checks, and forfeit the Town’s right to recovery. The purpose of this regulation is to speed collection and returns. (4) The endorsement must include the following: FOR DEPOSIT ONLY TOWN OF FOUNTAIN HILLS [Account Number] (5) Checks should have the customer information pre-printed on the face of the check. Bank issued/generated checks are acceptable. (6) Personal checks from employees for cash may not be cashed at any counter in a Town facility. (7) Checks or credit card transactions will not be cashed or processed for more than the amount of purchase. Departments are not authorized to return currency to the payor in the event that the check exceeds the amount due to the Town. B. Be sure that the name, branch, city and state where the drawer’s bank is located is printed on the check. C. The Town will not accept a check that is: (1) Illegible or not written out clearly; checks should be written out in blue or black ink only. (2) For anything other than the exact amount (no change will be given). (3) A third party check (that is, checks made out to someone other than the Town). (4) Altered or changed. (5) Undated, post-dated or stale dated (older than six months). (6) Not signed. The Height of Desert Living 63 Financial Overview & Policies 8.8 8.9 A starter check, i.e. a check without the name, address and check number on the face of the check. (8) Not in U.S. funds. (9) From a foreign bank, even if payable in U.S. funds. (10) Transfer checks. D. If the written amount on a check does not match the numerical amount, the written amount will govern. E. Money orders should be filled out by the customer in the presence of Town staff; the customer must countersign and write Town of Fountain Hills in the payee section. Credit Card Acceptance. A. Credit cards accepted are Visa, MasterCard, Discover, and American Express. B. When presented with a credit card, the Department cashier shall: (1) Verify that the card has not been altered and is not expired. (2) Check customer identification to verify that the name on the card and the account name are the same, unless someone is paying for other family members. (3) Retain the credit card until the transaction is complete. (4) Enter the credit card transaction by swiping the card through the terminal on the keyboard; if the keyboard does not have a terminal, the swipe reader is not functioning or payment is being taken over the telephone, the credit card number should be entered manually when prompted. (5) If the credit card information is being input from a paper registration form that includes the card number and payor signature, shred or permanently mark over the portion of the form that includes the credit card information as soon as the transaction is complete and the card is accepted. (6) If receiving credit card information over the phone, verify the caller’s name as it appears on the card, verify the amount to be processed, enter the credit card number, expiration date and security code directly; immediately shred any piece of paper where the information can be viewed or taken. Balancing of Cash Receipts. A. 64 (7) All funds collected must be balanced daily, by mode of payment, by comparing the total of the cash, checks and credit cards to the computerized accounting reports, to the manual receipts totals, including The Height of Desert Living Financial Overview & Policies the totals of the money received by mail. All cash receipts and supporting documentation (daily deposit slip, system receipts, and system reports) should be transferred daily to the accounting system and all discrepancies should be resolved before the end of the day/ shift. B. Daily cash counts and reconciliations will be performed on a random basis by the Accountant or other senior Finance Division staff member. These reconciliations should be signed and dated by the reviewer. The total monthly receipts should be balanced with the monthly bank account statements and accounting system monthly reports and all discrepancies should be resolved. C. Currency and coin must be reconciled separately from checks, credit cards and money orders by comparing actual cash received to the cash total from the cash report or to the sum of the cash sales from the manual receipts. D. Over/short amounts must be separately recorded, investigated and resolved to the extent possible as set out in the over/short portion of this Section. E. Because balancing can be a time-consuming task and requires attention to detail, it is recommended that each cashier pre-balance his/ her own drawer periodically during the day. NOTE: On the rare occasion that a check needs to be forwarded to another party by the Town of Fountain Hills, the check cannot be endorsed. Any of the following positions are authorized to approve this receipt without endorsement: the Town Manager, the Finance Director, and the Town Clerk. Approval to accept this instrument in this manner requires approval from one of the Town’s authorized signatories in writing prior to the presentation of the instrument. F. 8.10 End of day close out process for cash collection points includes the following: (1) Two signatures on the daily cash report before depositing in the Finance Division safe. (2) Total deposit must match the printed report from the software program. (3) Deposits are turned in daily and deposited in the Finance Division safe by the responsible party. Cash Over & Short. A. A daily accounting of cash received should be balanced against the total amount on the daily reports run by the Department. Any amount that is over or short shall be reported on the same day to the Department Director and the Accountant. The Height of Desert Living 65 Financial Overview & Policies B. The discipline procedures set forth below should be followed if the established dollar limits and frequency of overages and/or shortages are exceeded. The current established dollar limit is five dollars. A log should be established to record any overages and shortages, and the employee’s name and date. Patterns, frequencies, and inconsistencies should be noted on the employee’s performance review. Overages or shortages of $50.00 or more are to be reported to the Finance Director. C. Warnings or exceptions involving cash overages or shortages shall be retained in the employee’s permanent file. D. If the shortage is the result of a suspected or documented theft, the shortage must be reported immediately and in writing to the Accountant, the Finance Director, and the Town Manager who will submit to law enforcement for investigation, regardless of amount. E. Employees who handle cash are expected to be careful and accurate and to balance their funds each day without overages or shortages. Failure to follow internal controls and checks and balances as approved by the Finance Division is considered to be at least negligence and could be considered misconduct subject to the following disciplinary procedures: (1) (2) 8.11 66 Verbal Warning. A verbal warning will be given if an employee has: (i) Two or more over/shorts (regardless of the amount). in any 90-day period (ii) Cumulative over/shorts of $75.00 or more in any 30-day period. Written Warning. (i) After an employee has received two verbal warnings, the third warning will be in the form of a written warning. A fourth warning will be subject to disciplinary action as determined by the Department Director. (ii) A written warning will be issued if an employee exceeds a cumulative total of $100.00 or more cash short in any month regardless of the number of verbal warnings. Returned Check Procedures. A. Any checks returned by the Town’s depository bank as uncollected shall be sent to the Finance Division. Examples of returned checks include: non-sufficient funds (NSF), account closed, payor’s signature missing, refer to maker and post-dated or stale-dated checks. B. When a check is returned, the Finance Division prepares a negative entry to the revenue journal, debiting the originating account for the amount of the check and at the same time assessing a service fee in The Height of Desert Living Financial Overview & Policies the amount set forth in the Town’s adopted fee schedule. It is the responsibility of the Department that was credited with the revenue to notify the check writer and use due diligence to collect the amount of the check and the service fee. The check writer will be prohibited from receiving Town services until the Town is paid the full amount, plus the returned check fee. Restitution should be in the form of currency, money order, cashier’s check, or certified check. The Finance Division will maintain an aging report on all non-collectable items; this report will be submitted monthly to the Finance Director. 8.12 8.13 C. When restitution is obtained, the same account should be used that was used on the negative entry and the deposit should be transferred to the Customer Service Representative for inclusion in the daily deposit. D. If after proper due diligence is performed, collection has not been made, the Accountant may be consulted regarding returned items that remain uncollected for further action through the State. Preparation of Deposits (performed by the Finance Division). A. The Finance Division shall prepare all deposits. B. All checks must be made payable to Town of Fountain Hills and endorsed. A calculator tape of the checks should be included with the checks bundled together. C. Cash must be recorded on the deposit slip in the appropriate space. D. Only depository-issued deposit slips, including the appropriate account number(s) and sub-code(s) are to be used. E. Someone not involved with collecting the cash, opening the mail or reconciling the deposit must prepare the deposit. F. Deposit from the Municipal Court should be secured in locking deposit bags, which are available from the bank. G. Trips to the bank should be at random times during each day. Exceptions to Cash Handling Policy. A. Any exception to this Section must be approved in writing by the Department Director and requires the concurrence of the Finance Director. For example, in cases where there is not enough staff available to maintain complete separation of duties, an alternate process to safeguard Town funds must be established and approved by the Finance Director. Requests for exceptions to these procedures must be submitted to the Finance Director in writing. B. Town personnel are prohibited from depositing Town cash into checking or other bank accounts unless the account has been set up by the Finance Division. The Height of Desert Living 67 Financial Overview & Policies 8.14 Records Retention. All cash receipts and related documents must be maintained in accordance with Records Retention Schedules pursuant to Ariz. Rev. Stat. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips, credit card receipts, copies of manual cash receipts, etc. should be kept for the period specified by the Records Retention Schedules. IX. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters, and rating agencies. The Town’s overall debt management policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. 9.1 9.2 General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon “pay-as-you-go” funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “intergenerational equity,” as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. B. To increase its reliance on current revenue to finance its capital improvements, and promote a “pay-as-you-go” philosophy, the Town will allocate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the assigned fund balance. Capital Improvement Plan A. 68 As part of the budget process each year, the Town Manager or authorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. The Height of Desert Living Financial Overview & Policies B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The ranking criteria will give greatest weight to those projects that protect the health and safety of its citizens. “Pay-as-you-go” project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circumstances. C. Lease-purchase financing shall be undertaken only when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State-imposed expenditure limitation. The Town Manager or authorized designee shall be responsible for ensuring that “pay-as-you-go” expenditures do not cause the State-imposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects that are likely to receive grant money. E. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. G. The following steps shall be used to prepare the Capital Improvement Program (“CIP”): (1) (2) Establish Capital Improvement policies, including: (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (i.e., computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. The Height of Desert Living 69 Financial Overview & Policies Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (5) (6) 70 (b) (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects before “pay-as-you-go” and bond issuance financing. (c) Developer contributions. (d) Private contributions. (e) Issuance of securities. (f) Capital leases. Approve the CIP and Budget. (a) Town Council review. (b) Public hearing. (c) Adoption of the CIP and capital budget. The Height of Desert Living Financial Overview & Policies All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. Department Directors will submit detailed descriptions of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. The Town Manager shall incorporate an estimate of the useful life of proposed capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. 9.3 Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer Contributions. (3) General Obligation (“GO”) Bond – requires voter approval, supported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue source (HURF, revenue generated by project). (5) Municipal Property Corporation (“MPC”) Bonds – repaid with a dedicated revenue source. (6) Community Facilities District (“CFD”) or Special District Bonds – supported by an ad valorem property tax, revenues of the district or assessments of the cost of public infrastructure or enhanced municipal services. (7) Capital Leases – repaid within operating budget. (8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District, CFD and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria for CFDs have been established and included within the Town’s CFD policy. C. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. D. Where applicable, the Town will structure GO bond issues to create level debt service payments over the life of the issue. The goal will be The Height of Desert Living 71 Financial Overview & Policies to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. 9.4 72 E. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. F. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. G. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. H. MPC and contractual debt, which is non-voter approved, will be utilized only when a dedicated revenue source (i.e., excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service requirements). I. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 2.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the service providers that offer the Town the best combination of expertise The Height of Desert Living Financial Overview & Policies and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. X. C. The Town will sell bonds through public sale, online bidding process or an accelerated bidding process unless the Town Council authorizes the bond to be sold by negotiated sale or private placement. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report all financial information on an annual basis and notices of listed events in a timely manner, not in excess of ten business days after the occurrence of event, to the rating agencies and the Municipal Securities Rulemaking Board (MSRB) Electronic Municipal Market Access (EMMA) system. The annual report will include but not be limited to the Town’s annual Comprehensive Annual Financial Report (CAFR) and other items specified in the Town’s continuing disclosure undertakings. G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with Securities and Exchange Commission Rule 15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance and post-issuance compliance procedures relating to its tax-exempt financings. INVESTMENT/CASH MANAGEMENT POLICY It is the intent of this investment/cash management policy (the “Investment Policy”) that idle public funds (i.e., uninvested funds) will be invested in a manner that maintains safety of principal, maintains liquidity to meet cash flow needs, provides competitive investment returns and conforms to all state statutes governing the investment of public funds (the “Investment Portfolio”). The purpose of these investment guidelines is to formalize the framework for the Town’s daily investment activities. The Height of Desert Living 73 Financial Overview & Policies 10.1 Scope. This Investment Policy shall be administered in a manner that follows Arizona Revised Statutes Title 35, Chapter 2, Article 2.1, as amended and other investment guidelines mandated by statute and is limited in its application to funds that are not immediately needed and are available for investment, including any and/or all districts, component units, etc., of the Town. These funds are accounted for in the Town’s Comprehensive Annual Financial Report (“CAFR”) and may include: A. The General Fund; B. Highway User Revenue Fund; C. Excise Tax Funds; D. Special Revenue Funds; E. Debt Service Funds; F. Capital Project Funds G. Development Fees Funds; H. Internal Service Funds; and I. Any new fund/component unit created unless specifically exempted. Except for cash in certain restricted funds, the Town will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 10.2 Prudence. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by any firm or individual given responsibility as Investment Officer shall be the “prudent person” standard and shall be applied in the context of a professional investment official managing an overall portfolio or account in a manner that aims to accomplish the objectives set forth in these policies. Investment Officers acting in accordance with the Town’s written procedures and this Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 10.3 Objectives. In priority order, the primary objectives of Town investment activities are: A. 74 Safety: Safety of principal is the foremost objective of the investment program. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, the Town will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions. The Height of Desert Living Financial Overview & Policies B. Liquidity: The Town Investment Portfolio will remain sufficiently liquid to enable the Town to meet all operating requirements that might be reasonably anticipated. Liquidity will be achieved by matching investment maturities with forecasted cash flow funding requirements, by investing in securities with active secondary markets and by diversification of maturities and call dates. Furthermore, since all possible cash demands cannot be anticipated, a portion of the portfolio may also be placed in savings accounts, Certificates of Deposit (“CDs”) or local government investment pools that offer same day liquidity for short-term funds. C. Yield (Return on Investments): The Town Investment Portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints of safety and liquidity needs and the cash flow characteristics of the portfolio. Return shall be subordinated to safety and liquidity. The core of investments is limited to relatively low-risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity, with the following exceptions: D. 10.4 (1) A security with declining credit may be sold early to minimize loss of principal; (2) A security swap would improve the quality, yield or target duration in the portfolio; (3) Liquidity needs of the portfolio require that the security be sold; and (4) If market conditions present an opportunity for the Town to benefit from the sale. Risk of Loss: All participants in the investment process will seek to act responsibly and prudently as custodians of the public trust. Investment Officers will avoid any transactions that they reasonably believe might impair public confidence in the Town’s ability to govern effectively. The Town Council recognizes that in a diversified portfolio, occasional measured losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio’s investment return, provided that adequate diversification has been implemented. Investment Strategy. The Town intends to pursue a portfolio management philosophy that includes passive management; passive management means that the financial markets will be monitored by Investment Officers and investments will be purchased and sold based on the Town’s parameters for safety and liquidity and based on market conditions. All marketable securities purchased by the Town shall have active secondary markets, unless a specific cash outflow is being matched with an investment that will be held to maturity to meet that obligation. Securities may be purchased as a new issue or in the secondary markets. Securities may be sold as provided in Section 10.3. Securities may be purchased with the intent from the beginning to sell them prior to maturity or with the expectation that the security would likely be called prior to The Height of Desert Living 75 Financial Overview & Policies maturity under the analyzed market scenario. The portfolio will be structured to benefit from anticipated market conditions and to achieve a reasonable return. Relative value between asset groups shall be analyzed and pursued as part of the investment program within the restrictions set forth by this Investment Policy. Diversification by market sector and security types, as well as maturity will be used to protect the Town from credit and market risk in order to meet liquidity requirements. Market and credit risk shall be minimized by diversification and are defined below: A. Credit Risk: The Town will seek to mitigate credit risk, which is defined as the risk of loss due to failure of the security issuer or backer. Mitigating credit risk is to be accomplished by carefully managing the allocation of funds to non-government or insured sectors. The Finance Director will monitor the credit holdings on a continuous basis to ensure they remain appropriate to hold. B. Interest Rate Risk: The Town will seek to mitigate interest rate risk, which is defined as the risk that the market value of securities held in the portfolio will decline due to increases in market interest rates subsequent to their purchase. This mitigation will be accomplished by: C. 10.5 Structuring the Investment Portfolio so that securities mature concurrent with the anticipated cash requirements for ongoing operations, thereby avoiding, as much as possible, the need to sell securities into an adverse market environment prior to maturity; (2) Investing funds primarily in shorter-term securities or similar investment pools and limiting the average maturity of the portfolio in accordance with the needs of the Town; and (3) With respect to any firm or individual given responsibility for investments, utilizing external research and advice regarding the current interest rate outlook and global economic condition to optimize portfolio duration strategy. Market Rate Risk: The Town will seek to mitigate market rate risk, which is defined as the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. This mitigation will be accomplished by: (1) Providing adequate liquidity for short-term cash needs; and (2) Making longer-term investments only with funds that are not needed for current cash flow purposes. Responsibility and Control. A. 76 (1) Delegation of Authority: Authority to manage the Town investment program is derived from the Ariz. Rev. Stat. §§ 35-323 - 328. Management responsibility for the investment program is hereby delegated to the Finance Director. The Finance Director shall be primarily responsible for ensuring the Investment Portfolio is invested according to this Investment Policy. In carrying out these duties, the Finance Director may The Height of Desert Living Financial Overview & Policies delegate certain tasks to others (each an “Investment Officer”) whose skill and experience are appropriate to the delegation. The term “Investment Officer” includes the Finance Director (until a particular task is delegated) and the “Investment Advisor,” as defined below and as described in Section 10.5. A list of Town personnel eligible for delegation as Investment Officer is attached to this Investment Policy in Appendix A. B. Establishment of Procedures: The Finance Director shall establish written procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include reference to: safekeeping, repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Finance Director. C. Management Responsibilities: No person shall engage in an investment transaction except as provided under the terms of Investment Policy, the procedures established by the Finance Director, or designee, and verbal or written authorization by the Finance Director to withdraw, transfer, deposit and invest the Town’s funds. The Finance Director shall be responsible for all transactions undertaken, and shall establish a system of controls to regulate the activities of Investment Officers. The Finance Director has the authority to manage internally or to delegate the management of the investment program to an investment advisor engaged by the Town (the “Investment Advisor”). The Finance Director is responsible for: D. (1) Reporting Investment Portfolio performance to Town Manager; (2) Evaluating the performance of the externally-managed portfolio; (3) Monitoring Investment Advisor’s compliance with this Investment Policy; (4) Conveying the investment needs of the Town to the Investment Advisor; and (5) Developing investment strategy with the Investment Advisor. Ethics and Conflicts of Interest: All persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and Investment Officers shall disclose to the Town Manager any material financial interests in financial institutions that conduct business within the Town, and they shall further disclose any material personal financial/ investment positions that could be related to the performance of the Town, particularly with regard to the time of purchases and sales. This Investment Policy expressly incorporates the provisions of Ariz. Rev. Stat. Title 38, Chapter 3, Article 8. The Height of Desert Living 77 Financial Overview & Policies 10.6 E. Disclosure: Investment Officers and employees shall disclose to the Town Manger any material financial interest in financial institutions that conduct business with the Town. Investment Officers and employees shall further disclose any material personal investment positions that could be related to the performance of the Town’s Investment Portfolio. Investment Officers and employees shall subordinate their personal investment transaction to those of this jurisdiction, particularly with regard to the timing of purchases and sales. An Investment Officer who is related within the second degree by affinity or consanguinity to individuals seeking to sell an investment to the Town shall file a statement with the Town Manager and the Finance Director disclosing that relationship. F. Investment Training: Investment Officers shall have a finance, accounting or related degree and knowledge of treasury functions and the State of Arizona laws governing public money management and investments. Authorized Financial Dealers and Institutions. The Finance Director will maintain a list of qualified persons or firms authorized to provide investment services that have been publicly procured. In addition, a list will also be maintained of the State pool of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services. The Town shall qualify persons or firms by applying generally accepted industry standards (i.e., capital requirements, asset quality, earnings, liquidity, management and local community development) using available public agency and private rating services as appropriate. Investment transactions shall only be conducted with financial institutions that are licensed as may be required by law to do business in Arizona. Primary government securities dealers, or broker-dealers engaged in the business of selling government securities shall be registered in compliance with section 15 or 15C of the Securities Exchange Act of 1934 and registered pursuant to Ariz. Rev. Stat. § 44-3151, as amended. It shall be the responsibility of the financial institutions and broker/dealers who desire to become qualified bidders for investment transactions to provide the following: i. Audited financial statements within six months of the close of the fiscal year ii. Proof of Financial Industry Regulatory Authority (FINRA) certification, and trading resolution; iii. Proof of State registration; and iv. Certification of having read this Investment Policy and the Town’s depository contracts. An eligible listing of broker/dealers shall be established for the purchase and sale of investment securities; a new list of approved broker/dealers will be established as needed. External managers may also use their own lists of internally-approved broker-dealers, but only after any such list has been approved by the Town Manager and Finance Director. A periodic review of the financial condition and registrations of qualified companies will be conducted by the Finance Director and the Town Manager. 78 The Height of Desert Living Financial Overview & Policies A. Selection of Depository, Financial Institutions and Broker/Dealers: Depositories shall be selected through the Town’s procurement process, with a typical contract being for two years with an option to extend the contract for three additional one year terms. In selecting depositories, the creditworthiness of institutions shall be considered, and the Finance Director shall conduct a comprehensive review of the prospective depositories’ credit characteristics and financial history. No public deposit shall be made except in an eligible public depository as established by state depository laws. The depository bank bid will not include bids for investment rates on certificates of deposit. Certificate of deposit rates will be evaluated competitively between qualified financial institutions in accordance with the manner in which all other types of investment assets are purchased. The Investment Officer may accept bids for certificates of deposit and for all marketable securities either orally, in writing, electronically, or in any combination of these methods. The Investment Officer will strive to receive three price quotes on marketable securities being sold, but may allow one broker/ dealer to sell at a predetermined price under certain market conditions. Investments purchased shall be shopped competitively between approved financial institution and broker/dealers. B. 10.7 Insurability: Banks, financial institutions, individuals and firms seeking to establish eligibility for the Town’s certificates of deposit purchase program, shall submit financial statements, evidence of federal insurance and other information as required by the Investment Officers. Portfolio and Investment Asset Parameters. A. Pricing: Market price for investments acquired for the Town’s Investment Portfolio shall be priced using independent pricing sources and market value shall be monitored at least annually. B. Eligible Investments: The Town’s eligible investments are governed by Ariz. Rev. Stat. § 35-323 et seq. Furthermore, those investments not identified in Ariz. Rev. Stat. § 35-323 et seq. are considered to be ineligible. For the eligible investments, the following limitations apply: (1) Investments in insured or collateralized CDs in eligible depositories shall not exceed 30% of the portfolio. (2) Investments in Certificate of Deposit Account Registry Services shall not exceed 20% of the portfolio. (3) Bonds, notes or other evidences of indebtedness of the State or any of its counties, incorporated cities or towns, school districts or special taxing districts, including registered warrants that bear interest pursuant to Ariz. Rev. Stat. § 11-635, shall not exceed 10% of the portfolio. (4) Bonds, notes or evidences of indebtedness of any county, municipal district, municipal utility or special taxing district of any state that are payable from revenues, earnings or a special tax specifically pledged for the payment of the principal and inter- The Height of Desert Living 79 Financial Overview & Policies est on the obligations, and for the payment of which a lawful sinking fund or reserve fund has been established and is being maintained shall not exceed 10% of the portfolio. (5) Bonds, notes or evidences of indebtedness issued by any county improvement district or municipal improvement district of any state to finance local improvements authorized by law, if the principal and interest of the obligations are payable from assessments on real property within the improvement district shall not exceed 10% of the portfolio. (6) Commercial paper of prime quality shall not exceed 30% of the portfolio. (7) Bonds, debentures, notes or other evidences of indebtedness shall not exceed 30% of the portfolio. (8) Negotiable or brokered certificates of deposit issued by a nationally or state chartered bank or savings and loan association shall not exceed 30% of the portfolio. Bond proceeds shall be invested by the Finance Director (or the Investment Officer, if such duties have been delegated) pursuant to applicable laws, relevant bond indenture requirements and relevant tenets of this Investment Policy. Proceeds from tax-exempt bonds shall be invested, recorded, and reported in the manner set forth by the United States (“U.S.”) Treasury and Internal Revenue Service to preserve the tax-exempt status of the bonds. The Town’s Finance Department will maintain systems to ensure that these requirements are met. Funds set aside to defease Town debt in conjunction with an escrow agreement will be invested in accordance with State law and appropriate bond documents and as the trustee bank holding such funds deems necessary. C. 80 Prohibited Investments: Regardless of sector, no more than 5% of the portfolio may be invested in any one issuer (excluding obligations issued or guaranteed by the U.S. or any of the senior debt of its agencies, sponsored agencies, corporations, sponsored corporations, or instrumentalities). In addition to the limitations on investment types according to Ariz. Rev. Stat. § 35-323 et seq., Town funds will not be invested in any of the following: (1) reverse repurchase agreement (2) callable agencies (3) derivative type investments such as collateralized mortgage obligations, strips, floaters, etc. (4) futures, contractual swaps, options (5) inverse floaters The Height of Desert Living Financial Overview & Policies D. 10.8 10.9 (6) interest only securities (7) forward contracts (8) interest bearing securities that have a possibility of not accruing current income (9) closed end management type companies (10) securities whose yield/market value is based on currency, commodity, or non-interest indices (11) bearer-form securities Downgraded Credit Ratings: If the credit rating of a security is subsequently downgraded below the minimum rating level specified in this Investment Policy, the Finance Director shall evaluate the downgrade on a case-by-case basis in order to determine if the security should be held or sold. The Finance Director will apply the general objectives of safety, liquidity, yield, and legality to make the decision. Collateralization. Where allowed by State law, full collateralization is required on all demand deposit accounts, including checking accounts and nonnegotiable certificates of deposit. The State requires all depositories holding public funds participate in the State managed pooled collateral program. The State will monitor collateral for public funds to ensure the proper level of collateral is maintained by participant depositories. The Finance Director will check to ensure that any depository it utilizes is a State collateral pool participant. In the event that the Town enters into a repurchase agreement, it shall require collateralization at 102% and accept only the following insurance and securities as collateral: A. FDIC insurance coverage. B. Obligations of the U.S., its agencies and instrumentalities, including agency and instrumentality issued mortgage backed collateral if directly guaranteed by the U.S. C. Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State, the U.S. or its agencies and instrumentalities. D. Obligations of states, agencies thereof, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a NRSRO and having received a rating of no less than “A” or its equivalent. Safekeeping and Custody. All security transactions including collateral for repurchase agreements, entered into by the Town or its agents/trustees shall be conducted on a delivery-versus-payment (“DVP”) basis. That is, funds shall not be wired or paid until verification has been made that the safekeeping bank received the correct security. The safekeeping, or custody, bank is responsible for matching instructions from the Town’s Investment Officers on an investment settlement, with what is wired from the broker/dealer, prior to releasing The Height of Desert Living 81 Financial Overview & Policies the Town’s designated funds for a given purchase. The security shall be held in the name of the Town, or held on behalf of the Town, in a bank nominee name. A third party custodian designated by the Finance Director and evidenced by safekeeping receipts will hold securities. The safekeeping bank’s records shall assure the notation of the Town’s ownership of, or explicit claim on, the securities. The original copy of all safekeeping receipts shall be delivered to the Town. Securities shall be held by a custodian designated by the Town Manager and evidenced by safekeeping receipts. 10.10 Internal Control. The Town Manager shall establish an annual process of independent review as part of the external audit. This review will provide internal control by assuring compliance with policies and procedures. The Investment Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Town are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 82 A. Control of collusion: Collusion is a situation where two or more employees are working in conjunction to defraud their employer. B. Separation of transaction authority from accounting and record keeping: By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. C. Custodial safekeeping: Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party of custodial safekeeping. D. Avoidance of physical delivery securities: Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. E. Clear delegation of authority to staff members: Staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. F. Written confirmation of transactions for investments and wire transfers: Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via facsimile if on letterhead and if the safekeeping institution has a list of authorized signatures. The Height of Desert Living Financial Overview & Policies G. Development of a wire transfer agreement with the lead bank and third -party custodian: The Finance Director should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. 10.11 Reporting. The Town Manager, or designee, is charged with the responsibility of providing quarterly reports on investment activity and returns. The report shall summarize investment transactions that occurred during the reporting period, and shall include, at a minimum: A. Asset listing showing par value, cost and market value of each security, type of investment, issuer and interest rate; B. Average maturity of the portfolio; C. Maturity distribution of the portfolio; D. Average portfolio credit quality; E. Distribution by type of investment. 10.12 Investment Policy Adoption. This Investment Policy shall be adopted by resolution of the Town Council. The Investment Policy shall be reviewed at least once every five years by the Finance Director and Town Manager and any modifications made hereto must be approved by the Town Council. 10.13 Certification. A copy of this Investment Policy will be provided upon request to the senior management of any financial institution that is approved to transact business with the Town in order that it is appraised of the policies of the Town. The certification must be signed and executed by a senior member of the financial institution before any business is conducted. The Height of Desert Living 83 Financial Overview & Policies GLOSSARY AGENCY: A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). ASKED: The price at w hich securities are offered. BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: A unit of measurement used in the valuation of fixed -income securities equal to 1/100 of 1 percent of yield (i.e., “1/4” of 1 percent is equal to 25 basis points). BID: The price offered by a buyer of securities. (W hen you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for commission. CERTIFICATE OF DEPOSIT (CDs): A time deposit w ith a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable. CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES (CDARS): A network of financial institutions offering CDs that diversify large deposits between banks at FDIC limits. COLLATERAL: Securities, evidence of deposit or other property w hich a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the Town. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. 84 The Height of Desert Living Financial Overview & Policies DELIVERY VERSUS PAYMENT: There are tw o methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DISCOUNT: The difference betw een the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (i.e., U.S. Treasury Bills). DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, i.e., S&L’s small business firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit. FEDERAL FARM CREDIT BUREAU (FFCB): Debt securities issued by banks of the Farm Credit System, a leading provider of loans, leases, and services to rural communities and U.S. agriculture. FEDERAL FUNDS RATE: The rate of interest at w hich Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the U.S. Fannie Mae, as the corporation is called, is a private stockholderowned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. The Height of Desert Living 85 Financial Overview & Policies FEDERAL RESERVE SYSTEM: The central bank of the U.S. created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. FINANCIAL REGULATORY INDUSTRY AUTHORITY: A regulatory body created after the merger of the National Association of Securities Dealers and the New York Stock Exchange’s regulation committee. The Financial Industry Regulatory Authority is responsible for governing business between brokers, dealers and the investing public. By consolidating these two regulators, FINRA aims to eliminate regulatory overlap and cost inefficiencies. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term “pass-throughs” is often used to describe Ginnie Maes. GOVERNMENT SPONSORED ENTERPRISE AGENCIES (GSE): U.S. Government Agencies, Government Sponsored Enterprises (GSEs), Corporations or Instrumentalities of the US Government – Federal Instrumentality Securities include, but are not limited to, Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Banks (FHLB), and the Federal Farm Credit Bureau (FFCB). INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. INVESTMENT ADVISOR: An independent person or group of people that makes investment recommendations or conducts securities analysis for a fee. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at w hich a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A w ritten contract covering all future transactions between the parties to repurchase/reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. MATURITY: The date upon w hich the principal or stated value of an investment becomes due and payable. 86 The Height of Desert Living Financial Overview & Policies MONEY MARKET: The market in w hich short-term debt instruments (i.e., bills, commercial paper, bankers’ acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (W hen you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: P urchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers w ho submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include SEC-registered securities broker-dealer, banks, and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. I n some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state - the so-called legal list. In other states, the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital (see Ariz. Rev. Stat. §§ 14-10902 and 14-10906). QUALIFIED PUBLIC DEPOSITORIES: A financial institution w hich does not claim exemption from the payment of any sales or compensation use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RAINY DAY FUND: Designed to set revenue aside during times of above trend economic growth and to utilize this revenue during times of below-trend growth. A Rainy Day Fund can be used to balance the budget, which is the intended purpose. RATE OF RETURN: The yield obtainable on a security based on it purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, which is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee w hereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection. The Height of Desert Living 87 Financial Overview & Policies SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Congress to protect investors in securities transactions by administering securities legislation. SIFMA: Securities I ndustry and Financial M arkets Association. TOTAL RETURN: The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period: (Price Appreciation) + (Dividends paid) + (Capital Gains) = Total Return. U.S. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. U.S. TREASURY BONDS: Long-term U.S. government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. U.S. TREASURY NOTES: I ntermediate U.S. government debt securities w ith maturities of 1 to 10 years and issued in denominations ranging from $1,000 to $1 million or more. U.S. TREASURY OBLIGATION: Direct obligations of the U.S. Treasury whose payment is guaranteed by the U.S. YIELD: The current rate of return on an investment security generally expressed as a percentage of the security’s current price. 88 The Height of Desert Living Financial Overview & Policies Appendix A Authorized Investment Officers:  PFM Asset Management LLC Attn: Paulina Woo 1820 East Ray Road Chandler, Arizona 85225  Town Manager  Town Accountant (limited in ministerial acts only)  Town Clerk (limited in ministerial acts only) The Height of Desert Living 89 Financial Overview & Policies 90 The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living 91 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. In FY16-17, although the budget document continues with Department level, Division level and Program level budgets, many programs were combined for more efficient managing and reporting purposes. For a summary of all Town programs, please see pages 123-125. TOWN OF FOUNTAIN HILLS REVENUES BY FUND Eagle Mtn CFD 2% GO Debt Environmental Service 2% 6% Parks & Rec Capital Projects Development Fee 3% 1% Vehicle Replacement Fund 1% Court Enhancement 1% Special Revenue 6% Economic Development 1% Streets 13% The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace of moderate growth in revenues next fiscal year. Revenues for all funds are $26.9M with expenditures of $32.6M with some funds utilizing reserves for projects. It should be noted that the State-shared sources of revenue are very sensitive to TOWN OF FOUNTAIN HILLS the fluctuations of the econFacilities Replacement Fund EXPENDITURES BY FUND omy as well as to annual Vehicle 3% Replacement Fund MPC Debt Service legislative appropriations. Capital Projects 1% 1% 10% Additionally, these revenues Eagle Mtn CFD are distributed to cities and 1% towns based on each municGO Debt Service ipality’s population com5% pared to that of the entire Environmental 2% State. Some municipalities have abundant available Special Revenue 5% land for expansion and will Tourism continue to grow in popula1% tion, while others, like FounEconomic Development tain Hills, have fixed borders Streets General Fund 1% 16% and limited population 53% Total All Funds = $32.6M growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State-shared revenues. Past efforts to diversify the Town’s revenue sources by asking the voters to approve a primary property tax have been unsuccessful, which has necessitated reductions in force while maintaining the existing level of service. During FY15-16, seven cities and towns had a mid-decade census done in order to capture a bigger portion of State-shared revenues, which in turn, has had a negative impact on the Town’s portion. Total All Funds = $26.9M 92 General Fund 64% The Height of Desert Living Budget Highlights General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State-shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. Town of Fountain Hills FY19-20 General Fund Operating Revenues 90% of the Town’s General Fund resources are derived from the local taxes and State-shared revenues. Intergovernmental 36% Local Taxes 54% TOTAL = $17.2M Permits, Licenses, Fees 7% Building Revenue 3% The economic recession forced the Town to focus on the delivery of core services, defined by the Town Council as:    Public Safety – Fire and Emergency Medical, Law Enforcement Administration – Finance, Administrative Services, Information Technology, Purchasing, Town Manager, Town Clerk, General Government, and Judicial Public Works - Facilities, Engineering Development Services – Building Safety, Planning & Zoning, Code Enforcement, Mapping & Graphics Community Services – Parks, Recreation, Senior Services, Community Center, Tourism, Open Space and Trails In FY08-09, the Town received $14.8M in General Fund revenues but dropped over $2M by FY12 to $12.6M. The economic recovery saw a return to an upward revenue stream. In FY19-20, 30% of the Vehicle License Tax revenue will be reallocated again to the General Fund. General Fund Revenues $20.0 $18.0 $16.0 $14.0 $14.8 $13.4 $13.2 $12.6 $13.3 $13.2 $14.1 $14.7 $15.0 $15.9 $16.3 $17.2 Millions   $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 In FY14-15 , the Town Council directed staff to develop a new program for funding the maintenance of capital. In FY15-16, the Town had a Capital Reserve Study performed to identify those items. During the upcoming year, a transfer of General Fund reserves in the amount of $500,000 is proposed into the Facilities Replacement Fund to help cover some of those projects. The Height of Desert Living 93 Budget Highlights Following is a brief summary of what is included in the proposed General Fund budget for FY19-20: Salaries and Benefits - For FY19-20, additional staffing is proposed, totaling 4.63 FTEs; a Code Enforcement Officer requested by Council, a Senior Building Inspector, a Procurement Officer, a Streets Maintenance Technician, a part-time Account Clerk, and an increase in hours for the Civil Plans Examiner. Most Town employees’ salaries and benefits are funded through the General Fund; salaries normally include overtime, sick leave, and vacation. The Town Manager, with Council direction, has put in a cost of living increase of 3.5%, with a 2% increase beginning in July and the remaining 1.5% effective in January. Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries and benefits represent 25% of the proposed General Fund budget in FY19-20 and 16% of the total budget. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers’ compensation insurance, and employer match of retirement contributions. The Town does not provide a defined benefit pension plan for employees but rather matches employee contributions into a 401(a) account maintained by the International City/County Managers Association (ICMA). The chart on the right shows that the number of Town employees is only slightly higher than at the lowest level in over nineteen years while the level of service to the citizens has remained constant. Number of FTE Employees 120 110 115 106 100 90 80 82 77 87 88 87 77 80 70 61 60 58 61 57 51 52 52 54 56 56 50 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 Contractual Services - The Town contracts with outside professionals for a number of services which represents 36% of the total budget (61% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,721,695), currently under contract with Rural/Metro Corporation – 3% increase; and 2. Police protection ($4,675,701), currently provided through the Maricopa County Sheriff’s Office – 14.3% increase. These two contracts alone represent 51% of the General Fund budget in FY19-20. Contractual Services also include annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastructure maintenance that has previously been deferred ($1,000,000 in funding annually). 94 The Height of Desert Living Budget Highlights Maintenance/Utilities - In FY19-20, maintenance/utilities represent 6% of the total General Fund budget. The Town owns eight buildings that require maintenance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the resources necessary to maintain the buildings in an optimum condition; consequently future budgets will require increasing amounts of funding to maintain standards. Supplies and Services - Supplies and Services include operational costs such as operating supplies, office supplies, etc. for Town Hall and other Town-owned buildings and accounts for 4% of the operating budget. The Town owns the Library/ Museum, the Community Center, two operational fire stations, a vehicle maintenance facility, the Kiwanis building, Town Hall, and the Streets operations building. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Facilities Replacement Fund is used to cover the costs of other infrastructure type items, such as buildings, parks, the fountain, etc. Streets (HURF) Fund Overview The Streets (HURF) Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the revenue from Vehicle License Taxes (VLT) was appropriated within the Streets fund to be used for pavement maintenance (not reconstruction). The available resources in Streets are anticipated at $4.9M in FY19-20 including $773,173 from VLT. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 163 miles of streets. The FY19-20 Streets’ budget will continue to focus on resolving the long-term fiscal needs for road maintenance. The Streets (HURF) fund provides funding for the following Town programs:      Streets Department—Administration, including Legal Services Open Space Pavement Management Street Signs Vehicle Maintenance Excise Tax Funds Overview The Excise Tax/Downtown Fund was created in FY00-01 designating 0.1% of the Town’s 2.6% local sales tax to downtown development. Subsequently, on April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds:   Downtown Strategy Fund (original Excise Tax/Downtown Fund) Economic Development Fund Both funds were funded originally through the dedicated 0.1% of local sales tax with a 60/40 split—60% of sales tax revenues allocated to the new Economic Development Fund and 40% of sales tax revenues allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of The Height of Desert Living 95 Budget Highlights June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. The Economic Development Fund, originally, was funded with 60% of the 0.1% local sales tax to be available for any economic development purpose. The Economic Development budget also included a proposal to create a new fund for Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on December 4, 2014, changing the allocations to 80% to the Economic Development Fund and 20% to the Downtown Strategy Fund effective January 1, 2015. Special Revenue Funds Overview All special revenues (grants, etc.) are received in the Special Revenue Funds. Operating expenses are also recorded in the Special Revenue Funds unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF II), the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills. The study was conducted throughout the community to get a wide response as to the transportation needs; as a result, the Town created the Ride-Choice program. Grant funds will be used for that program as long as they are available. Additionally, a portion of subsequent funding was used to construct the first bus shelter in Town as part of a Park N’ Ride approach near Town Hall. Included in the FY19-20 budget is an appropriation in the event that unanticipated grants become available. These funds are committed/assigned/restricted for specific purpose and not available for general operations. The following is a summary of the funds classified a special revenue funds:     Special Revenue Fund Court Enhancement Fund Environmental Fund Cottonwoods Maintenance District Fund Debt Service Funds Overview Total debt service revenues for FY19-20 are budgeted at $2.1 million including secondary property taxes for voter approved bonds and transfers from the General Fund for the Community Center. Revenues are budgeted higher than expenditures to allow for a delinquency factor in uncollected property tax revenues. The following is a summary of the debt payments for FY19-20:    96 General Obligation Bonds (property taxes) Municipal Property Corporation (excise taxes) Eagle Mountain Facilities District (property taxes) The Height of Desert Living $1.7 million $0.3 million $0.4 million Budget Highlights Development Fee Funds Overview With limited funds from development anticipated, there are no capital projects budgeted to be funded from development fees in the next fiscal year. However, prior legislation required that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13, completed in FY13-14 and is the basis for current fees. The study was approved and reduced the number of fee categories from five to two:   Law Enforcement, Streets, and Library/Museum were eliminated Fire & Emergency and Parks/Recreation will remain The fund balances remaining in the eliminated categories are included in the FY19-20 expenditures to be used towards programs or projects that will be included in a new IIP. A new Land Use Assumptions and IIP will be considered by Council in early FY19-20. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues – the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and had been cautious about moving forward with projects during the recession. The following project areas and funding source are programmed for FY19-20 with total expenditures for capital projects budgeted at $3.2M which include: $0.5M for Golden Eagle Impoundment Area improvements $0.3M in Four Peaks Park improvements $0.3M in unpaved alley paving projects $1.0M for intersection improvements $0.2M for the Sidewalk Infill program The complete list of projects is shown on page 342 and 346. The Height of Desert Living 97 Budget Highlights FY19-20 Summary of Proposed Budget Revenues and Expenditures - All Funds Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Transfers Out Total Expenditures Debt Service Funds Capital Projects Funds Non-Major Funds Total $ 9,125,999 187,231 6,220,134 179,000 929,417 297,800 283,584 26,640 402,449 17,652,254 210,418 17,862,672 959,582 $ 18,822,254 $ 2,087,527 2,280 2,089,807 303,235 2,393,042 (14,180) $ 2,378,862 $ 640,293 90,000 164,025 21,624 915,942 1,800,000 2,715,942 1,633,252 $ 4,349,194 $ 1,229,517 6,642 4,224,749 49,000 491,976 200,000 28,992 31,000 6,261,876 648,607 6,910,483 3,064,166 $ 9,974,649 $ 10,995,809 2,094,169 187,231 10,534,883 228,000 1,585,418 497,800 283,584 79,536 433,449 26,919,879 2,962,260 29,882,139 5,642,820 $ 35,524,959 $ $ $ $ $ 98,544 2,050,966 1,149,769 397,276 3,696,555 4,021,299 4,785,920 8,807,219 2,735,179 1,440,676 1,100,290 17,779,919 1,042,335 $ 18,822,254 2,378,862 2,378,862 2,378,862 $ 2,378,862 155,050 155,050 9,500 9,500 425,500 3,479,144 4,069,194 280,000 $ 4,349,194 Note: See page 43 for a listing of the funds included in each column. 98 The Height of Desert Living 1,991,508 154,800 2,146,308 259,103 5,929,313 8,334,724 1,639,925 $ 9,974,649 98,544 6,576,386 1,149,769 552,076 8,376,775 4,030,799 4,785,920 8,816,719 3,419,782 10,849,133 1,100,290 32,562,699 2,962,260 $ 35,524,959 Budget Highlights TOWN OF FOUNTAIN HILLS NET REVENUES BY TYPE - ALL FUNDS Sales Tax 41% Property Tax 8% Franchise Fee 1% Other 1% Leases and Rents 1% Charges for Services 2% Licenses and Permits 6% Fines and Forfeitures 1% Intergovernmental 39% Total = $26.9M TOWN OF FOUNTAIN HILLS NET EXPENDITURES BY FUNCTION - ALL FUNDS Development Services 3% General Government 26% Public Works 33% Community Services 11% Public Safety 27% Total = $32.6M The Height of Desert Living 99 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Expenditures Transfers Out Total Expenditures 100 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget 9,419,552 2,287,444 367,119 7,917,650 257,727 1,314,481 360,114 287,230 55,126 446,300 22,712,743 5,238,137 27,950,880 (4,404,648) $ 23,546,232 $ 10,311,578 2,286,081 421,682 8,266,027 182,998 2,004,386 254,122 282,530 158,861 601,425 24,769,690 4,582,728 29,352,418 639,707 $ 29,992,125 $ 10,348,824 2,402,801 374,461 8,667,542 298,000 1,572,121 310,724 237,768 297,068 120,159 24,629,468 1,500,561 26,130,029 7,785,398 $ 33,915,427 $ 10,995,809 2,094,169 187,231 10,534,883 228,000 1,585,418 497,800 283,584 79,536 433,449 26,919,879 2,962,260 29,882,139 5,642,820 $ 35,524,959 $ $ $ $ $ 71,213 5,466,577 417,745 300,637 6,256,172 4,043,063 3,884,593 7,927,656 2,930,692 4,850,246 790,733 22,755,499 790,733 $ 23,546,232 77,779 5,443,898 1,432,215 326,699 7,280,591 5,703,533 3,792,675 9,496,208 3,549,873 4,207,210 875,515 25,409,397 4,582,728 $ 29,992,125 The Height of Desert Living 82,592 5,883,922 663,579 422,543 7,052,636 6,495,801 4,211,488 10,707,289 4,780,935 8,768,608 1,105,398 32,414,866 1,500,561 $ 33,915,427 98,544 6,576,386 1,149,769 552,076 8,376,775 4,030,799 4,785,920 8,816,719 3,419,782 10,849,133 1,100,290 32,562,699 2,962,260 $ 35,524,959 Budget Highlights Town of Fountain Hills Revenues - By Year and Type $14 Taxes $12 Intergovernmental Millions $10 Debt Service Proceeds $8 $6 Fines and Forfeitures $4 Licenses and Permits $2 Charges for Services $- Leases and Rents FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Proposed Budget Budget Investment Earnings Other Town of Fountain Hills Expenditures - By Year and Function $12 General Government Millions $10 $8 Public Safety $6 Community Services $4 Development Services $2 Public Works $FY16-17 Actual FY17-18 Actual FY18-19 FY19-20 Revised Proposed Budget Budget The Height of Desert Living 101 Budget Highlights FY19-20 Proposed Budget Summary of Expenditures Fund/Department FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget 77,779 2,290,065 204,809 321,152 795,607 730,745 2,177,851 3,866,395 3,792,675 $ $ Operating Funds Mayor & Council Administration General Government Municipal Court Public Works Development Services Community Services Fire & Emergency Medical Law Enforcement $ 71,213 1,921,811 202,454 300,515 894,827 585,262 2,273,100 3,674,953 3,884,593 $ 82,592 2,438,779 616,326 342,027 1,035,577 1,105,399 2,520,780 3,918,227 4,211,488 98,544 2,050,966 1,073,362 397,275 1,100,934 1,100,291 2,595,839 4,021,299 4,785,920 Total General Fund 13,808,728 14,257,078 16,271,195 17,224,430 Community Services 50,518 29,234 54,100 139,340 50,518 29,234 54,100 139,340 53,368 61,229 - - 53,368 61,229 - - 215,292 1,008,231 177,853 416,149 215,292 1,008,231 177,853 416,149 $ 14,127,906 $ 15,355,772 $ 16,503,148 $ 17,779,919 $ $ $ $ Total Public Art Fund Administration Total Internal Service Fund General Government Total Vehicle/Equip Repl Fund Total Operating Funds Special Revenue Funds Public Works Total Streets (HURF) Fund 2,962,316 2,611,947 5,035,896 5,194,059 2,962,316 2,611,947 5,035,896 5,194,059 34,056 56,044 40,885 38,400 34,056 56,044 40,885 38,400 134,102 183,332 264,812 285,482 134,102 183,332 264,812 285,482 Community Services 198,352 206,514 239,258 259,103 Total Tourism Fund 198,352 206,514 239,258 259,103 371,069 157,945 338,800 1,662,525 371,069 157,945 338,800 1,662,525 122 5,547 80,515 154,800 122 5,547 80,515 154,800 494,638 494,638 530,655 530,655 709,326 709,326 735,254 735,254 3,798 3,798 4,696 4,696 5,101 5,101 5,101 5,101 Administration Total Dow ntow n Strategy Fund Administration Total Economic Development Fund Administration Total Special Revenue Fund Municipal Court Total Court Enhancement Fund Public Works Total Environmental Fund Administration Total Cottonw oods Maint District Total Special Revenue Funds 102 $ 4,198,453 $ 3,756,680 The Height of Desert Living $ 6,714,593 $ 8,334,724 Budget Highlights FY19-20 Proposed Budget Summary of Expenditures Fund/Department Debt Service Funds Administration Total Gen Oblig Debt Service $ FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ $ 2,119,250 2,119,250 $ 2,121,550 2,121,550 1,972,850 1,972,850 1,663,800 1,663,800 Administration Total Eagle Mtn CFD Debt Service 409,226 409,226 407,724 407,724 405,968 405,968 409,192 409,192 Administration Total Munic Prop Corp Debt Service 393,690 393,690 377,696 377,696 381,864 381,864 305,870 305,870 Total Debt Service Funds Capital Projects Funds Administration Public Works Community Services Fire & Emergency Medical Total Capital Projects Fund $ 2,922,166 $ 2,906,970 $ 2,760,682 $ 2,378,862 $ 26,207 610,851 408,187 368,109 1,413,354 $ 2,791 250,012 1,135,740 1,837,138 3,225,681 $ 34,863 881,913 1,917,506 2,566,330 5,400,612 $ 155,050 2,660,000 385,000 3,200,050 Public Works Total Facilities Replacement Fund 93,085 93,085 163,759 163,759 975,296 975,296 819,144 819,144 Fire & Emergency Medical Total Fire/Emergency Dev Fee - - 11,244 11,244 9,500 9,500 Community Services Total Park/Rec Dev Fee - - 48,756 48,756 40,500 40,500 535 535 535 535 535 535 - Community Services Total Open Space Dev Fee Total Capital Projects Funds Total Expenditures $ 1,506,974 $ 22,755,499 $ 3,389,975 $ 25,409,397 The Height of Desert Living $ 6,436,443 $ 32,414,866 $ 4,069,194 $ 32,562,699 103 Budget Highlights FY19-20 Projected Changes in Fund Balances Operating Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Transfers In Total Revenues Expenditures: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Transfers Out Total Expenditures Net Change in Fund Balance $ 9,125,999 187,231 6,220,134 179,000 929,417 297,800 283,584 26,640 402,449 17,652,254 210,418 17,862,672 Debt Service Funds Capital Projects Funds $ $ 2,087,527 2,280 2,089,807 303,235 2,393,042 Non-Major Funds Total 640,293 90,000 164,025 21,624 915,942 1,800,000 2,715,942 $ 1,229,517 6,642 4,224,749 49,000 491,976 200,000 28,992 31,000 6,261,876 648,607 6,910,483 $ 10,995,809 2,094,169 187,231 10,534,883 228,000 1,585,418 497,800 283,584 79,536 433,449 26,919,879 2,962,260 29,882,139 98,544 2,050,966 1,149,769 397,276 3,696,555 2,378,862 2,378,862 155,050 155,050 1,991,508 154,800 2,146,308 98,544 6,576,386 1,149,769 552,076 8,376,775 4,021,299 4,785,920 8,807,219 2,735,179 1,440,676 1,100,290 17,779,919 1,042,335 18,822,254 2,378,862 2,378,862 9,500 9,500 425,500 3,479,144 4,069,194 280,000 4,349,194 259,103 5,929,313 8,334,724 1,639,925 9,974,649 4,030,799 4,785,920 8,816,719 3,419,782 10,849,133 1,100,290 32,562,699 2,962,260 35,524,959 (959,582) 14,180 (1,633,252) (3,064,166) (5,642,820) 8,592,820 6,959,568 5,135,861 $ 2,071,695 21,332,128 $ 15,689,308 (19%) (60%) (26%) Fund Balance Beginning of Year - estimated End of Year 7,527,249 $ 6,567,667 Fund Balance Percentage Change (13%) $ 76,198 90,378 $ 19% Note: See page 43 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Vehicle Replacement Funds. The Capital Projects and Non-Major Funds will be utilizing accumulated reserves, as well as funds transferred into those funds, for one time capital expenditures. 104 The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living 105 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY19-20 budget. Information is presented for each fund and fund type. TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE Operating Funds 66% Capital Projects Funds 3% Debt Service Funds 8% Special Revenue Funds 8% Excise Tax Funds 2% Total All Funds = $26.9M Streets 13% Total revenues for all funds are estimated at $26,919,879 excluding transfers. The Operating Funds portion represents approximately 66% of the total. Streets (HURF) funds represent 13% of the total. Special Revenue funds represent another 8% of the budget. Debt Service represents 8%, Excise Tax is 2%, and Capital Projects represent 3%. 106 The Height of Desert Living Revenue Summary FY19-20 Proposed Budget Summary of Revenues Description FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget 8,417,615 421,683 2,600 133,280 36,174 251,517 6,935 6,384 23,520 24,887 2,200 206,768 8,800 6,600 185,422 35,440 240 134,007 7,301 141,223 2,352,502 3,032,329 45,347 164,456 5,858 37,239 328 39 712 5,721 34,088 5,448 152,161 1,575 25,792 - $ FY18-19 FY19-20 Operating Funds Sales Tax-Local Franchise Fees Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Alcohol Permits Third Party Revenues Rental Fees Non-Taxable Rental Cell Tow er Lease Sales Tax-State Income Tax-State Vehicle License Tax Fire Insurance Premium Tax Program Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Taxable Sales Convenience Fees Court Fines/Fees Abatements Interest Income Internal Service Charges Total General Fund $ 7,974,977 367,119 2,550 134,864 39,163 212,413 8,860 4,611 23,100 24,928 4,000 34,950 6,850 4,050 135,838 65,869 270 137,286 11,209 138,735 2,192,044 2,923,870 44,611 174,638 7,708 28,519 12,542 78 5,211 12,499 4,149 211,190 3,679 2,084 $ 8,693,264 374,461 2,000 136,365 227,272 8,175 17,489 23,100 35,000 7,600 45,250 5,225 3,950 176,326 12,500 620 235,000 117,279 300 120,189 2,429,816 3,005,431 50,500 195,724 10,200 61,209 1,000 640 4,500 5,310 10,800 1,500 246,000 7,200 - $ 9,125,999 187,231 2,000 141,696 240,587 6,100 16,185 16,800 25,000 4,300 52,250 8,750 5,900 185,969 13,250 630 210,000 156,095 7,300 120,189 2,583,377 3,253,750 336,749 46,258 197,800 5,200 32,345 1,260 640 200 5,310 30,810 1,500 179,000 24,000 - 14,954,464 15,916,191 16,271,195 17,224,430 In-Lieu Fees Donations Restitution/Ins Proceeds Interest Income Total Public Art Fund 6,468 25 479 6,972 69,491 1,500 2,318 73,309 15,000 240 15,240 100,000 240 100,240 Internal Service Charges Vehicle Replacement Charges 53,368 - 56,129 5,100 - - Total Internal Service Fund 53,368 61,229 - - Auction/Recycle Proceeds Interest Income Internal Service Charges Vehicle Replacement Charges 23,467 3,221 238,583 3,839 12,830 1,193 331,305 1,200 268,472 25,000 2,400 300,184 265,271 349,167 269,672 327,584 $ 15,280,075 $ 16,399,896 $ 16,556,107 $ 17,652,254 Total Vehicle/Equip Repl Fund Total Operating Funds The Height of Desert Living 107 Revenue Summary FY19-20 Proposed Budget Summary of Revenues Description Special Revenue Funds Sales Tax-Local Vehicle License Tax Highw ay User Tax In-Lieu Fees Adopt-A Street Fee Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Interest Income Internal Service Charges $ Total Streets Fund FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget 793,197 1,011,836 1,593,514 20,145 30 1,159 989 39,992 - $ 719,662 941,364 1,538,940 178,768 240 91 992 7,023 2,154 $ FY18-19 796,063 1,081,889 1,538,106 100,000 25,000 2,400 - FY19-20 $ 819,678 785,748 1,666,476 200,000 1,000 30,000 24,000 - 3,389,234 3,460,862 3,543,458 3,526,902 71,966 1,487 79,320 3,755 79,607 1,260 81,968 1,260 73,453 83,075 80,867 83,228 287,865 482 317,280 1,150 318,425 240 327,871 240 288,347 318,430 318,665 328,111 Grants Prop 202/Gaming Rev Donations Taxable Sales Convenience Fees Interest Income 31,584 39,076 634 9 392 Total Tourism Fund 71,695 37,554 35,000 2 2,243 6 932 75,737 38,000 45,000 180 83,180 45,000 45,000 180 90,180 Grants LTAF II Prop 202/Gaming Rev 138,576 21,009 46,576 101,946 56,000 196,800 67,000 75,000 1,160,000 297,525 125,000 Total Special Revenue Fund 206,161 157,946 338,800 1,582,525 Grants CCEF Revenue JCEF Revenue Interest Income Total Court Enhancement Fund 43,494 3,043 263 46,800 26,924 2,337 589 29,850 48,500 3,500 240 52,240 100,000 46,500 2,500 840 149,840 Environmental Fee Convenience Fees Interest Income 500,731 51 2,048 488,474 75 7,663 493,668 1,800 491,976 2,400 502,830 496,212 495,468 494,376 5,653 74 5,471 197 6,642 72 6,642 72 5,727 5,668 6,714 6,714 Sales Tax-Local Interest Income Total Dow ntow n Strategy Fund Sales Tax-Local Prop 202/Gaming Revenue Interest Income Total Economic Development Fund Total Environmental Fund Property Tax-Cy Interest Income Total Cottonw oods Maint District Total Special Revenue Funds 108 $ 4,584,247 $ 4,627,780 $ The Height of Desert Living 4,919,392 $ 6,261,876 Revenue Summary FY19-20 Proposed Budget Summary of Revenues Description Property Tax-Cy Interest Income Total Gen Oblig Bond Debt Service $ FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget 1,909,924 8,494 1,918,418 $ 1,902,919 4,408 1,907,327 $ FY18-19 FY19-20 1,986,373 1,200 1,987,573 $ 1,674,485 1,200 1,675,685 Property Tax-Cy Interest Income Total Eagle Mtn CFD Debt Service 378,872 938 379,810 370,686 2,116 372,802 409,786 240 410,026 413,042 240 413,282 Interest Income Total Munic Prop Corp Debt Service 2,315 2,315 3,811 3,811 840 840 840 840 Total Debt Service Funds Sales Tax-Local Grants Reimbursements/Refunds Interest Income Total Capital Projects Fund $ 2,289,452 $ 2,295,031 $ 2,398,439 $ 2,089,807 $ 365,082 54,136 19,757 438,975 $ 704,166 103,051 22,557 829,774 $ 461,465 140,000 7,224 608,689 $ 640,293 90,000 7,224 737,517 Donations Interest Income Total Facilities Replacement Fund 4,141 4,141 5,400 17,275 22,675 3,600 3,600 7,200 7,200 Development Fees Interest Income Total Fire/Emergency Dev Fee 21,666 412 22,078 172,727 1,608 174,335 33,297 240 33,537 31,323 2,400 33,723 Development Fees Interest Income Total Park/Rec Dev Fee 89,769 1,442 91,211 412,417 5,522 417,939 109,284 420 109,704 132,702 4,800 137,502 Interest Income Total Open Space Dev Fee 2,564 2,564 2,260 2,260 - - Total Capital Projects Funds Total Revenues $ 558,969 $ 22,712,743 $ 1,446,983 $ 24,769,690 The Height of Desert Living $ 755,530 $ 24,629,468 $ 915,942 $ 26,919,879 109 Revenue Summary FY19-20 Revenues by Type Operating Funds Revenues: Sales Tax $ 9,125,999 Property Tax Franchise Tax 187,231 Intergovernmental 6,220,134 Fines and Forfeitures 179,000 Licenses and Permits 929,417 Charges for Services 297,800 Leases and Rents 283,584 Investment Earnings 26,640 Other 402,449 Subtotal Revenues 17,652,254 Transfers In 210,418 Subtotal 17,862,672 Use/(Source) of Reserves 959,582 Total Revenues $ 18,822,254 Debt Service Funds Capital Projects Funds $ $ 2,087,527 2,280 2,089,807 303,235 2,393,042 (14,180) $ 2,378,862 Non-Major Funds Total % of Total 640,293 90,000 164,025 21,624 915,942 1,800,000 2,715,942 1,633,252 $ 1,229,517 6,642 4,224,749 49,000 491,976 200,000 28,992 31,000 6,261,876 648,607 6,910,483 3,064,166 $ 10,995,809 2,094,169 187,231 10,534,883 228,000 1,585,418 497,800 283,584 79,536 433,449 26,919,879 2,962,260 29,882,139 5,642,820 31% 6% 1% 30% 1% 4% 1% 1% 0% 1% 75% 8% 84% 16% $ 4,349,194 $ 9,974,649 $ 35,524,959 100% Note: See page 43 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. 110 The Height of Desert Living Revenue Summary State-shared Sales Tax Revenue General Fund Percent 1 Restrictions Fiscal Year Amount C hange No restrictions on usage. Must be expended for public 2010-11 $ 1,860,421 3.5% purposes. 2011-12 $ 1,757,297 -5.5% 1 2012-13 $ 1,840,766 4.7% 2013-14 $ 1,957,505 6.3% 2014-15 $ 2,055,241 5.0% 2015-16 $ 2,131,484 3.7% 2016-17 $ 2,192,043 2.8% 1 2017-18 $ 2,352,502 7.3% 2018-19 (est.) $ 2,429,816 3.3% 2019-20 (est.) $ 2,583,377 6.3% C hange as a result of census population Assumptions The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the relation of its population to the total population of all incorporated cities and towns using the Department of Revenue census figures (Fountain Hills represents .4% of the State total). The FY19-20 revenue projection is based on the League of Arizona C ities and Towns bulletin and by the Arizona Department of Revenue forecast for Sales and Use Tax. Major Influences: C onstruction Activity, Retail Sales, Population and Economy STATE SHARED SALES TAX REVENUE $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Fiscal years 2011 through 2020 The Height of Desert Living 111 Revenue Summary Local Sales Tax All Funds Percent Restrictions Fiscal Year Amount C hange Revenues from the 2.6% local sales tax are allocated to 2010-11 $ 7,844,332 2.6% C apital Projects, Pavement Maintenance, Downtown 2011-12 $ 7,779,219 -0.8% Strategy, Economic Development and General Fund. 2012-13 $ 7,957,162 2.3% General Fund proceeds are not restricted but must be 2013-14 $ 8,459,267 6.3% expended for public purpose. 2014-15 $ 8,983,050 6.2% 2015-16 $ 9,391,267 4.5% 2016-17 $ 9,419,552 0.3% 2017-18 $ 2018-19 (est.) $ 10,311,578 10,348,824 9.5% 0.4% 2019-20 (est.) $ 10,995,809 6.3% Assumptions The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY19-20 are estimated to be $11.0M. The construction related sales tax is derived from one-time activities and has been dedicated for one-time expenditures. Another portion of the local sales tax is dedicated for downtown development. The following is a breakdown of the dedicated and non-dedicated (General Fund) projections: Dedications: Downtown Strategy Fund $ 81,968 Economic Development Fund 327,871 Pavement Maintenance 819,678 C apital Projects Fund 640,293 General Fund 9,125,999 Total Projections $10,995,809 Major Influences: Economy, C onstruction Activity, Retail Sales, Public Policy LOCAL SALES TAX REVENUE $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Fiscal years 2011 through 2020 112 The Height of Desert Living Revenue Summary Highway User Revenue Streets (HURF) Fund Amount Percent C hange Restrictions Fiscal Year There is a State constitutional restriction on the use of 2010-11 $ 1,396,075 0.4% these funds which requires that these funds be used 2011-12 $ 1,126,762 -19.3% solely for street and highway purposes. Payment of 2012-13 $ 1,232,187 9.4% principal and interest on highway and street bonds are 2013-14 $ 1,268,563 3.0% an approved use. 2014-15 $ 1,392,806 9.8% 2015-16 $ 1,451,431 4.2% 2016-17 $ 1,538,940 6.0% 2017-18 $ 1,593,514 3.5% 2018-19 (est.) $ 1,538,106 -3.5% 2019-20 (est.) $ 1,666,476 8.3% Assumptions C ities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based on population and county of origin of gasoline sales. The revenue estimate for FY19-20 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast for the next fiscal year. Major Influences: Gasoline sales, Population, Economy and State Policy HIGHWAY USER (HURF) REVENUE $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Fiscal years 2011 through 2020 The Height of Desert Living 113 Revenue Summary State-shared Income Tax Revenue General Fund 1 Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2010-11 $ 2,383,874 -24.6% purposes. 2011-12 $ 1,898,088 -20.4% 1 2012-13 $ 2,297,203 21.0% 2013-14 $ 2,506,685 9.1% 2014-15 $ 2,722,433 8.6% 2015-16 $ 2,707,673 -0.5% 2016-17 $ 2,923,870 8.0% 1 2017-18 $ 3,032,329 3.7% 2018-19 (est.) $ 3,005,431 -0.9% 2019-20 (est.) $ 3,253,750 8.3% C hange as a result of census population Assumptions A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially called Urban Revenue Sharing; Arizona cities and towns receive 15% of the State's income tax collections. This State-shared revenue is distributed to cities and towns based on the relation of their population to the total population of all incorporated cities and towns in the State according to the latest census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal year in which the Town receives the funds. The projection for FY19-20 is provided by the League of Arizona C ities and Towns and the State's Joint Legislative Budget C ommittee (JLBC ). Major Influences: Personal Income, C orporate Net Profits, Population and State Policy STATE SHARED INCOME TAX REVENUE $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Fiscal years 2011 through 2020 114 The Height of Desert Living Revenue Summary Vehicle License Tax Revenue Streets (HURF) Fund Percent Restrictions Fiscal Year Amount C hange Town C ouncil has restricted for the Pavement 2010-11 $ 799,551 -2.7% Management Program. (30% allocated to General Fund) 2011-12 $ 722,126 -9.7% 2012-13 $ 752,949 4.3% 2013-14 $ 800,475 6.3% 2014-15 $ 858,874 7.3% 2015-16 $ 927,440 8.0% 2016-17 $ 941,364 1.5% 2017-18 $ 1,011,836 7.5% 2018-19 (est.) $ 1,081,889 6.9% 2019-20 (est.) $ 1,122,497 3.8% Assumptions Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on its population in relation to the total incorporated population of the county (Fountain Hills represents 0.4% of the State total). The remainder of the revenues collected are shared by schools, counties, and the State. The Town C ouncil of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT to be used strictly for maintenance of Town's streets (transferred to Streets/HURF fund). Beginning in FY19-20, Town C ouncil has reallocated the vehicle license tax as follows: 30% to the General Fund and 70% to the Streets (HURF) Fund. General Fund $ Streets (HURF) Fund 336,749 785,748 $ 1,122,497 Major Influences: Automobile sales, Population, and State Policy VEHICLE LICENSE TAX REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Fiscal years 2011 through 2020 The Height of Desert Living 115 Revenue Summary Fines and Forfeitures Revenue General Fund Percent Restrictions Fiscal Year Amount C hange No restrictions on usage. Must be expended for public 2010-11 $ 214,999 purpose. 2011-12 $ 203,350 -5.4% 2012-13 $ 173,024 -14.9% 2013-14 $ 154,024 -11.0% 2014-15 $ 167,491 8.7% 2015-16 $ 185,279 10.6% 2016-17 $ 211,190 14.0% 2017-18 $ 152,161 -28.0% 2018-19 (est.) $ 246,000 61.7% 2019-20 (est.) $ 179,000 -27.2% -17.2% Assumptions Municipal C ourt fines come from traffic violations and other fines paid for the violation of municipal ordinances. The Town contracts with the Maricopa C ounty Sheriff's Office for traffic enforcement and has not seen an increase in the number of citations. Major Influences: Population, Enforcement, Public Policy FINES AND FORFEITURES REVENUE $250,000 $200,000 $150,000 $100,000 $50,000 $- Fiscal years 2011 through 2020 116 The Height of Desert Living Revenue Summary Licensing Fee Revenue General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2010-11 $ 151,637 2.0% purpose. 2011-12 $ 150,144 -1.0% 2012-13 $ 148,209 -1.3% 2013-14 $ 148,066 -0.1% 2014-15 $ 169,638 14.6% 2015-16 $ 175,120 3.2% 2016-17 $ 174,027 -0.6% 2017-18 $ 169,455 -2.6% 2018-19 (est.) $ 136,365 -19.5% 2019-20 (est.) $ 141,696 3.9% Assumptions License fees are derived from fees on professions, occupations, businesses operating within the Town limits. The license fee is used primarily as a means of regulating businesses within the community. The estimate for FY19-20 is based on 3,055 active business licenses. Beginning in FY18-19, animal licensing was transferred to Maricopa C ounty Animal C are and C ontrol. Major Influences: Economy, Enforcement LICENSING FEE REVENUE $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Fiscal years 2011 through 2020 The Height of Desert Living 117 Revenue Summary Building Related Revenue General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2010-11 $ 253,074 7.1% purpose. 2011-12 $ 232,447 -8.2% 2012-13 $ 262,403 12.9% 2013-14 $ 396,875 51.2% 2014-15 $ 538,264 35.6% 2015-16 $ 605,966 12.6% 2016-17 $ 518,619 -14.4% 2017-18 $ 753,523 45.3% 2018-19 (est.) $ 556,662 -26.1% 2019-20 (est.) $ 566,341 1.7% Assumptions Revenues from this source include the fees collected from building permits, rezoning, improvement plans, encroachment and subdivision plans. The estimates for FY19-20 are based on construction activity provided by local developers and planning staff and reflect the general economy in new home construction. The projected number of permits for next fiscal year is 64 single family, 38 multi-family unit, and 2 commercial projects. Major Influences: Population, Economy, Development, Public Policy BUILDING RELATED REVENUE $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Fiscal years 2011 through 2020 118 The Height of Desert Living Revenue Summary Charges For Services-Recreation User Fees General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2010-11 $ 187,524 purpose. 2011-12 $ 180,223 -3.9% 2012-13 $ 152,106 -15.6% 2013-14 $ 138,089 -9.2% 2014-15 $ 156,839 13.6% 2015-16 $ 168,895 7.7% 2016-17 $ 174,638 3.4% 2017-18 -2.7% $ 164,456 -5.8% 2018-19 (est.) $ 195,724 19.0% 2019-20 (est.) $ 197,800 1.1% Assumptions C harges for services are collected from recreation programs for youths to seniors. Senior Services offers programs for senior citizens including home delivered meals, fitness programs, special interest classes, as well as social events. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RECREATION USER FEES $200,000 $175,000 $150,000 $125,000 $100,000 $75,000 $50,000 $25,000 $- Fiscal years 2011 through 2020 The Height of Desert Living 119 Revenue Summary Charges For Services-Rentals General Fund Amount Percent C hange Restrictions Fiscal Year No restrictions on usage. Must be expended for public 2010-11 $ 238,104 5.2% purpose. 2011-12 $ 217,987 -8.4% 2012-13 $ 226,600 4.0% 2013-14 $ 252,874 11.6% 2014-15 $ 269,774 6.7% 2015-16 $ 255,204 -5.4% 2016-17 $ 287,500 12.7% 2017-18 $ 257,368 -10.5% 2018-19 (est.) $ 238,388 -7.4% 2019-20 (est.) $ 284,213 19.2% Assumptions The C ommunity C enter provides meeting space for the Senior Services, local organizations such as the photography club, C ommunity C horus, Fountain Hills Realtors and various homeowners associations. It also serves as a venue for weddings, concerts and other gatherings. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected from cellular providers for use of Town property for their towers. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RENTALS $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- 120 Fiscal years 2011 through 2020 The Height of Desert Living Expenditure Summary Expenditure Summary The Height of Desert Living 121 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY19-20 budget. Information is presented for each fund and fund type. All Funds Expenditure Summary Total expenditures for all funds are $32,562,699, excluding transfers. The Operating Funds represent 55% of the total. Streets (HURF) Fund represents 16% of the total Town budget. Special Revenue Funds represent 8% of the budget with Debt Service representing 7%, Excise Tax 2%, and Capital Projects 12%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs is shown on the next pages. Capital Projects Funds 12% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Debt Service Funds 7% Operating Funds 55% Special Revenue Funds 8% Excise Tax Funds 2% Streets 16% Total All Funds = $32.6M 122 The Height of Desert Living Expenditure Summary FY19-20 Proposed Budget Summary of Expenditures by Fund and Program Description Operating Funds Accounting Administration Animal Control Attorney Services Building Inspection Building Maintenance Code Compliance Community Events Customer Service Engineering Fountain Home Delivered Meals Legislation Licensing Mapping & Graphics Media Relations Open Space Operations Outside Inspections Planning & Zoning Purchasing Risk Management Senior Memberships/Activities Special Interest Programs Sports Activities Volunteers Youth & Teen Programs Total General Fund Operating Funds - continued Art & Culture Total Public Art Fund $ $ $ FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget 158,931 6,319,610 23,576 331,298 204,675 440,145 71,768 92,687 36,980 205,471 232,123 48,934 13,643 46,770 99,727 48,696 4,737,077 52,127 81,569 57,922 274,396 66,741 17,025 48,863 76,269 21,705 13,808,728 $ 50,518 50,518 $ $ 164,076 6,186,029 24,319 464,384 299,489 99,165 74,502 165,798 41,261 144,770 150,662 45,606 13,138 55,163 96,039 36,012 11,172 5,525,164 53,702 98,097 61,342 285,141 16,087 39,293 85,739 20,928 14,257,078 $ 29,234 29,234 $ $ 192,063 7,203,837 479,770 632,025 151,813 79,058 180,478 41,406 196,322 175,335 61,570 4,463 61,369 110,363 35,095 37,158 5,848,922 64,139 109,814 62,526 357,246 15,821 52,170 88,517 29,915 16,271,195 $ 54,100 54,100 $ $ 308,661 8,499,259 246,116 536,489 174,088 158,855 173,575 42,984 272,016 175,515 67,010 113,328 35,426 45,330 6,015,755 56,703 111,481 15,878 52,520 93,501 29,940 17,224,430 139,340 139,340 Operational Support Total Internal Service Fund 53,368 53,368 61,229 61,229 - - Vehicle Replacement Total Vehicle Replacement Fund 215,292 215,292 1,008,231 1,008,231 177,853 177,853 416,149 416,149 Total Operating Funds $ 14,127,906 $ 15,355,772 The Height of Desert Living $ 16,503,148 $ 17,779,919 123 Expenditure Summary FY19-20 Proposed Budget Summary of Expenditures by Fund and Program Description Special Revenue Funds Administration Adopt A Street Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance Total Streets Fund $ FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget 290,357 1 383,541 2,052,176 66,091 110,664 59,486 2,962,316 $ 314,509 255,891 1,748,607 46,003 188,049 58,888 2,611,947 $ 508,673 374,282 3,926,934 146,811 79,196 5,035,896 $ 529,357 409,434 4,036,852 153,220 65,196 5,194,059 Administration Total Downtown Strategy Fund 34,056 34,056 56,044 56,044 40,885 40,885 38,400 38,400 Administration Total Economic Development Fund 134,102 134,102 183,332 183,332 264,812 264,812 285,482 285,482 Administration Total Tourism Fund 198,352 198,352 206,513 206,513 239,258 239,258 259,103 259,103 Grants Admin Total Special Revenue Fund 371,069 371,069 157,945 157,945 338,800 338,800 1,662,525 1,662,525 122 122 5,547 5,547 50,515 30,000 80,515 124,800 30,000 154,800 494,638 494,638 530,655 530,655 709,326 709,326 735,254 735,254 3,798 3,798 4,696 4,696 5,101 5,101 5,101 5,101 Court Enhancement Judicial Court Enhancement Total Court Enhancement Fund Administration Total Environmental Fund Cottonwoods Maintenance District Total Cottonwoods Maint District Total Special Revenue Funds Debt Service Funds Gen Oblig Bond Debt Service Eagle Mtn CFD Debt Service Munic Prop Corp Debt Service Total Debt Service Funds 124 $ 4,198,453 $ 3,756,679 $ 6,714,593 $ 8,334,724 $ 2,119,250 409,226 393,690 2,922,166 $ 2,121,550 407,724 377,696 2,906,970 $ 1,972,850 405,968 381,864 2,760,682 $ 1,663,800 409,192 305,870 2,378,862 $ $ $ The Height of Desert Living $ Expenditure Summary FY19-20 Proposed Budget Summary of Expenditures by Fund and Program Description Capital Projects Funds Administration Downtown Development Fire Suppression General Govt Projects Park Development Pavement Management Stormwater Management $ Total Capital Projects Fund Administration Total Facilities Replacement Fund Fire/Emergency Dev Fee Park/Rec Dev Fee Open Space Dev Fee Total Development Fee Funds Total Capital Projects Funds Total Expenditures FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget 2,207 24,000 368,109 321,873 408,187 107,440 181,538 $ 2,791 1,837,138 25,482 1,135,741 224,530 - $ 34,863 2,566,330 1,917,506 831,913 50,000 $ 155,050 350,000 385,000 1,635,000 675,000 1,413,354 3,225,682 5,400,612 3,200,050 93,085 93,085 163,759 163,759 975,296 975,296 819,144 819,144 535 535 11,244 48,756 535 9,500 40,500 - 535 535 60,535 50,000 $ 1,506,974 $ 3,389,976 $ 6,436,443 $ 4,069,194 $ 22,755,499 $ 25,409,397 $ 32,414,866 $ 32,562,699 The Height of Desert Living 125 Expenditure Summary FY19-20 Expenditures by Function Expenditures: General Government Public Safety Community Services Public Works Development Services Subtotal Expenditures Transfers Out Total Expenditures Operating Funds Debt Service Funds Capital Projects Funds $ 3,696,555 8,807,219 2,735,179 1,440,676 1,100,290 17,779,919 1,042,335 $ 18,822,254 $ 2,378,862 2,378,862 $ 2,378,862 $ 155,050 9,500 425,500 3,479,144 4,069,194 280,000 $ 4,349,194 Non-Major Funds $ $ 2,146,308 259,103 5,929,313 8,334,724 1,639,925 9,974,649 Note: See page 43 for a listing of the funds included in each column. 126 The Height of Desert Living Total % of Total $ 8,376,775 8,816,719 3,419,782 10,849,133 1,100,290 32,562,699 2,962,260 $ 35,524,959 24% 25% 10% 30% 3% 92% 8% 100% Expenditure Summary FY19-20 General Fund Expenditures by Department and Division Department Division Proposed Budget Mayor & Council Mayor & Council $ Administration Town Manager Town Clerk Administrative Services Purchasing Finance Information Technology Legal Services 371,637 187,711 221,414 85,194 628,238 310,656 246,116 Total Administration 2,050,966 General Government Non-Departmental 1,073,362 Municipal Court Municipal Court 397,275 Public Works Public Works Engineering Facilities 147,002 272,016 681,916 Total Public Works Development Services 1,100,934 Development Services Planning & Zoning Code Compliance Mapping & Graphics Building Safety 180,138 111,481 158,855 113,328 536,489 Total Development Services Community Services 98,544 1,100,291 Community Services Recreation Community Center Senior Services Parks-Town Hall Parks-Fountain Park Parks-Golden Eagle Park Parks-Four Peaks Park Parks-Desert Vista Park Parks-Open Space/Trails Parks-Avenue of the Fountains Plaza 234,329 635,552 286,622 212,946 99,632 443,045 294,371 128,328 91,624 45,330 124,060 Total Community Services 2,595,839 Law Enforcement Law Enforcement 4,785,920 Fire & Emergency Medical Fire & Emergency Medical 4,021,299 Total General Fund Expenditures The Height of Desert Living $ 17,224,430 127 Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State-shared revenues). The FY19-20 expenditure limitation for the Town of Fountain Hills is $29,854,752 which is a 3.1% increase from the previous year. The limit applies to FY19-20 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, bond proceeds, debt service payments, grant expenditures, and HURF are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimated) Total Expenditures $ 32,562,699 Exclusions (Subtractions) from Revenues: Separate Legal Entitites Required fees paid to the Arizona Department of Revenue Debt Service Payments Dividends, Interest, Gains Grants, Aid, Contributions from Federal Government Grants, Aid, Contributions from Private Organizations Amounts Received from State Quasi-External interfund Transactions Savings Reserved for Capital Purchase (voter approved) Highway User Revenues Excess 1979-80 Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carry Forward Total Exclusions 720,163 65,000 1,663,800 138,390 37,545 1,862,525 8,460 4,267,009 1,260 8,764,152 Expenditures subject to limitation 23,798,547 Expenditure Limitation 29,854,752 Under/(Over) Limitation 128 $ The Height of Desert Living 6,056,205 Budget Process & Schedule Budget Process & Schedule The Height of Desert Living 129 Budget Process Planning Process A number of planning processes are in place to guide the Town’s decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council-appointed committees. The Town’s planning processes include: Planning Process Town Vision, Mission, Goals and Values General Plan Capital Improvement Program Fiscal Policy Guidelines Annual Budget Process Five Year Financial Plan 130 Description Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. A five-year guide to assist in long range planning for the Town’s capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 347. Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town’s policies can be found beginning on page 52. Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town’s budget process can be found on the following pages. A five-year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on page 16. The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to, citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year, the Town of Fountain Hills’ budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Division are held during the months of February/March. After these meetings are completed, a proposed Town-wide balanced budget is prepared for submittal to the full Town Council and public in April/May. Recommended Budget Practices The Town of Fountain Hills’ budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through the Arizona Budget Law. The Town of Fountain Hills’ budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features:      Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes Involves and promotes effective communication with stakeholders Provides incentives to government management and employees The Height of Desert Living 131 Budget Process These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and management strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward Town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making.             132 Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget The Height of Desert Living Budget Process    Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in December or January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool — it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. The budget includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management has access to a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills’ budget is adopted at a Department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus, a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. The Height of Desert Living 133 Budget Process What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process:  General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (unrestricted).  Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Streets (HURF) Fund, grants, and the Excise Tax Funds are examples of special revenue funds.  Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds.  Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. These funds also include the Facilities Replacement Fund and the Development Fee Funds. When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in April/ May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. 134 The Height of Desert Living Budget Schedule Budget Schedule FY19-20 Budget Schedule FY19-20 Wed, November 14, 2018 Staff budget “kick-off” meeting in the Council Chambers and submission deadline for pictures and text to Nancy for Mayor’s State of Town Address Thu, December 13, 2018 DEADLINE for preliminary operating budgets entered into MUNIS Staffing requirements and budget supplements due to Finance CIP project requests and funding sources due to Finance Revenue projections from individual departments New or changes to existing fees on Fee Schedule due Mon, January 14, 2019 5 year Revenue Forecast due to Town Manager from Finance; Final reconciliation of revenues vs. expenditures (Finance staff) Thu, January 17, 2019 Mayor’s State of the Town Address Tues - Thu, January 22 - 24, 2019 Departmental presentations for Town Manager Thu, February 7, 2019 Council Retreat Session - Priorities for FY19-20 with Council receiving preliminary CIP Budget & Strategic Plan Review Thu, February 14, 2019 Staff meeting to debrief Council Retreat Department/Division templates due to Finance Mon, February 18, 2019 Final operating budgets entered into MUNIS based on proposed changes from Retreat Tues, February 19, 2019 Staff to review proposed budget dates with Town Attorney for statute compliance Tues, March 26, 2019 Council Special Session @ 5:30 PM – Consideration of CIP projects and possible discussion of proposed or changes to Fees Mon, April 1, 2019 A.R.S. §9-499.15(B)(1)-(3): Deadline to publish the proposed fee and tax levy notice on the Town’s website (including written report/data supporting any increases or new fees) for legal compliance at least 60 days prior to date will be approved by the Council. Mon, April 8, 2019 Council receives proposed budget, posted online Budget Schedules prepared for Legal Mon, April 15, 2019 Final revenue projections entered into MUNIS Mon, April 15, 2019 Public Outreach/Open House (5:30 – 6:30 PM) Tues, April 23, 2019 Council Budget Workshop - Special Session @ 5:00 PM Tues, May 7, 2019 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets with notice of hearing dates; notices sent to Cottonwood Homeowners the next day - CMD requires 20 days between the date of the published notice and the final budget hearing, which (due to advertising date limitations creates a 29-day window between the tentative budget adoption and the final budget adoption; EMCFD requires 10 days between the date of the published notice and the final budget hearing, which would allow the EMCFD budget to be adopted with a 21-day gap between the tentative budget adoption and the final; however, it is aligned with the CMD to avoid confusion Wed, May 15, 2019 A.R.S. §9-499.15(B)(4): Deadline to post [on all Town social media sites] the “Notice of Intent” - for legal compliance at least 15 days prior to date will be approved by Council. Wednesdays, May 15 & 22, 2019 Publish Notice of time & place of budget hearings, where budgets are available (Town Hall & Library), and Tentative Budget(s) in the Times legal section for 2 consecutive weeks; place on Town website & at Library the next day after adoption [A.R.S. §42-17103] Tues, June 4, 2019 Town, CMD & EMCFD Meetings – Public Hearing held in Regular Session (required to be held on or before the 14th day before the day on which it levies taxes); Council convenes in Special Session & adopts Town’s Final Budget (A.R.S. §42-17104) and reconvenes the Regular Session [14 days - June 19, 2019] Tues, June 18, 2019 Town, CMD & EMCFD Meetings - Adoption of Tax Levy occurs on or before the 3rd Monday in August [A.R.S. §42-17151]; Forward certified copy of approved tax levy ordinance(s) to County Board of Supervisors the next business day Tues, June 25, 2019 Post Final Budget(s) on website within 7 days of adoption [A.R.S. §42-17105 - for 60 months] July through August 12, 2019 Council Summer Hiatus Tues, August 13, 2019 1st meeting of the new fiscal year The Height of Desert Living 135 Budget Schedule 136 The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL ADMINISTRATION MUNICIPAL COURT GENERAL GOVERNMENT PUBLIC WORKS DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 137 Operating Budgets Organization Chart Town of Fountain Hills Organization Citizens of Fountain Hills Mayor and Town Council Town Attorney Presiding Judge Town Prosecutor Fire / EMS Community Services Development Services Public Works Administration Parks Building Safety Engineering Finance Recreation / Tourism Code Enforcement Facilities Administrative Services Community Center GIS Inspection Senior Services Planning Streets Town Manager Law Enforcement Town Clerk Volunteer Program Economic Development Appointed by Council Contracted Public Information Department Directors 138 Town Manager Grady Miller Finance Director David Pock Presiding Judge Robert Melton Economic Development Director James Smith Community Services Director Rachael Goodwin Development Services Director John Wesley Public Works Director Justin Weldy Fire Chief Chief Dave Ott, Rural/Metro Corporation District Commander Captain Larry Kratzer, Maricopa County Sheriff’s Office Town Prosecutor Mark Iacovino, The Law Office of Mark Iacovino Town Attorney Aaron Arnson, Pierce Coleman PLLC The Height of Desert Living Operating Budgets Mayor & Town Council Mayor & Town Council The Height of Desert Living 139 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, smalltown character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Dennis Brown, Mayor Ginny Dickey, Councilmember Alan Magazine BACK ROW: Vice Mayor Art Tolis, Councilmember Sherry Leckrone, Councilmember Mike Scharnow, Councilmember David Spelich 140 The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Presiding Judge, Town Attorney, and Town Prosecutor. Expenditures by Program FY16-17 Actual Program Name Administration Total $ $ FY17-18 Actual 71,213 $ 71,213 $ FY18-19 FY19-20 Revised Proposed Budget Budget 77,779 $ 82,592 $ 98,544 77,779 $ 82,592 $ 98,544 Variance Explanations: Administration: Budgeted amounts were increased for Councilmembers to go to meetings and training. Use of Funds - Mayor & Town Council - By Program Where does the money go? Administration 100% Total Proposed Budget = $98,544 The Height of Desert Living 141 Operating Budgets Mayor & Town Council FY16-17 Actual Category Wages Employment Taxes Benefits Meetings and Training Maintenance and Repair Contractual Services Supplies Internal Service Total $ $ 54,652 3,471 5,269 2,696 95 159 2,717 2,154 71,213 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 55,408 $ 56,074 3,283 3,281 5,559 5,604 685 4,810 10,890 10,240 1,253 2,503 701 80 $ 77,779 $ 82,592 FY19-20 Proposed Budget $ 58,822 3,325 6,282 16,665 10,240 3,110 100 $ 98,544 Variance Explanations: Meetings and Training: Budgeted amounts were increased for Councilmembers. Use of Funds - Mayor & Town Council - By Category Where does the money go? Employment Taxes 3% Wages 60% Supplies 3% Benefits 6% Meetings and Contractual Training Services 17% 11% Total Proposed Budget = $98,544 Town Council has accepted the Strategic Planning Advisory Committee’s highest goals, objectives and tasks as follows:      142 Rezone unplatted land for greater density and affordable family homes Develop and implement an investment plan to bring streets, buildings and parks up to established standards Adequately fund all identified reserve funds Identify revenue options Increase revenues to meet community needs including addressing projected operating shortfall The Height of Desert Living Operating Budgets Mayor & Town Council The 2017 Fountain Hills Strategic Plan contains a number of actions and performance measures tied to the following strategic priorities:  Goal #1: Maximize Economic Development Opportunities in Fountain Hills  Goal #2: Ensure that Infrastructure in Fountain Hills is WellMaintained and Safe  Goal #3: Attract Families and Working Professionals to Fountain Hills  Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable  Goal #5: Focus on Strengthening the Community and Improving the Town’s Quality of Life The Height of Desert Living 143 Operating Budgets Mayor & Town Council FY19-20 Proposed Budget Summary of Expenditures Mayor & Council Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Meetings & Training Boards & Commission Sign Repair & Replacement Legal Fees Printing Expense Office Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Total Mayor & Council 144 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 18,652 36,000 2,232 759 130 350 2,872 208 28 76 2,052 19 14 2,696 95 159 414 265 1,737 301 187 19 1,948 $ 19,408 36,000 2,207 781 86 209 3,008 215 43 76 2,179 20 18 685 10,890 114 242 897 97 6 598 $ 20,074 36,000 2,232 813 101 135 3,010 218 46 85 2,208 20 17 4,810 10,000 240 600 800 900 200 3 80 - $ 22,822 36,000 2,232 853 105 135 3,040 232 46 96 2,511 25 17 315 15,575 1,090 10,000 240 600 1,200 900 400 10 100 - $ 71,213 $ 77,779 $ 82,592 $ 98,544 The Height of Desert Living Operating Budgets Administration Administration The Height of Desert Living 145 Operating Budgets Administration Department ADMINISTRATION DEPARTMENT Town Manager Executive Assistant to Town Manager & Town Council Economic Development Director Deputy Town Manager / Administrative Services Director Town Clerk Accounting Clerk (.50) Economic Development Analyst Volunteer Coordinator Finance Director Communications & Marketing Coordinator (.2) (shared - Comm. Svcs.) Accountant Financial Services Technician Network & IT Administrator IT Support Specialist (.50) Procurement Officer Financial Services Technician Customer Service Rep II (.50) Customer Service Rep II (.50) Full Time Shared Full Time Part time Note: Numbers in parentheses represent full-time equivalents (FTE). 146 The Height of Desert Living Operating Budgets Administration Department ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions and two (2) service functions: Town Manager, Town Clerk, Administrative Services, Finance, Information Technology, Legal Services, Media Relations service and the Volunteer Program. The Town Manager provides direct supervision over the Town Clerk, Administrative Services, Finance, Media Relations service and the Volunteer Program. The Town Manager also administers the budget for Legal Services. The Finance Director is responsible for Finance and Customer Service. The Administrative Services Director is responsible for Human Resources, Risk Management, Information Technology and Purchasing. FY16-17 Actual Division Town Manager Information Technology Town Clerk Administrative Services Finance Legal Services Purchasing Total $ 292,381 279,579 134,820 399,344 484,389 331,298 $ 1,921,811 Expenditures by Division FY17-18 FY18-19 Actual Revised Budget $ 348,446 $ 353,484 285,227 300,502 217,660 178,897 416,010 533,399 558,338 592,728 464,384 479,770 $ 2,290,065 $ 2,438,780 FY19-20 Proposed Budget $ 371,637 310,656 187,711 221,414 628,238 246,116 85,194 $ 2,050,966 Variance Explanations: Administrative Services: The decrease reflects movement of the Town liability insurance to General Government. Legal Services: The decrease is a result of reduced Town attorney fees. Purchasing: Purchasing is a new division that was added which includes a new position. The Height of Desert Living 147 Operating Budgets Administration Department Use of Funds - Administration - By Division Where does the money go? Town Manager 19% Legal Services 13% Information Technology 16% Finance 32% Town Clerk 9% Total Proposed Budget = $2,050,966 Program Name Accounting Administration Attorney Services Customer Service Legislation Licensing Media Relations Operations Purchasing Risk Management Volunteers Total FY16-17 Actual $ 158,931 742,867 331,298 36,980 13,642 46,769 182,737 57,922 274,396 76,269 $ 1,921,811 Administrative Services 11% Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 164,076 $ 192,062 897,836 919,710 464,384 479,770 41,261 41,406 13,138 4,463 55,163 61,369 36,012 35,095 185,972 196,616 61,343 62,526 285,141 357,246 85,739 88,517 $ 2,290,065 $ 2,438,780 FY19-20 Proposed Budget $ 308,661 1,121,882 246,116 42,984 35,426 202,396 93,501 $ 2,050,966 Variance Explanations: Accounting/Licensing/Purchasing(AP): Programs were combined into Accounting for more efficient managing and reporting purposes. A new purchasing division was created and moved into Administration. Attorney Services: The decrease is a result of reduced Town attorney fees. Risk Management: The decrease reflects reallocation of the Town liability insurance into General Government. 148 The Height of Desert Living Operating Budgets Administration Department Use of Funds - Administration - By Program Where does the money go? Operations 10% Volunteers 5% Accounting 15% Media Relations 2% Customer Service 2% Attorney Services 12% Administration 54% Total Proposed Budget = $2,050,966 FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ 745,749 17,410 146,233 126,751 18,470 3,173 3,486 771,275 22,757 50,114 16,393 $ 1,921,811 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 814,548 $ 852,967 18,061 18,078 167,489 175,463 136,576 144,197 20,564 57,902 4,035 11,000 1,280 13,000 1,005,861 1,108,596 31,205 37,445 71,419 13,950 19,027 6,182 $ 2,290,065 $ 2,438,780 FY19-20 Proposed Budget $ 996,697 22,257 210,446 156,039 56,462 11,000 13,700 522,888 41,721 13,800 5,956 $ 2,050,966 Variance Explanations: Contractual Services: The decrease reflects reallocation of the Town liability insurance to General Government. The Height of Desert Living 149 Operating Budgets Administration Department Use of Funds - Administration - By Category Where does the money go? Dues & Employment Taxes 1% Benefits 10% Memberships 8% Meetings and Training 3% Wages 50% Utilities 1% Equipment 1% Supplies 2% Total Proposed Budget = $2,050,966 150 The Height of Desert Living Contractual Services 24% Operating Budgets Administration Department FY18-19 Department Accomplishments Initiative Strategic Value Published Fountain Hills First to improve communications Provided direction to Council on revenue options Goal #3, Objective #2 Achieved Dark Skies Community Designation Goal #3, Objective #2 Oversaw and provided direction to staff on completing major capital projects, i.e. Fire Station #2 and Adero Canyon Trailhead Implemented Pavement Analysis recommendations Increased funding for business accelerator N/A Goal #4, Objective #1 Goal #2, Objective #1 Goal #1, Objective #1 FY19-20 Objectives Initiative Strategic Value Oversee and implement the 2017 Strategic Plan Oversee and provide direction to staff on completing major capital projects, i.e. La Montana/Avenue of the Fountains roundabout improvements and improvements to increase pedestrian safety. Implement Council approved revenue options for FY 19-20 Identify possible pavement management projects to refer to voters in 2020 Estimated Cost/Funding Source $0 N/A $950,000/Downtown Strategy Fund Goal #4, Objective #1 $80,000 Goal #2, Objective #1 TBD The Height of Desert Living 151 Operating Budgets Administration Department FY19-20 Proposed Budget Summary of Expenditures Administration Department Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Education/Tuition Reimb Meetings & Training Boards & Commissions Equipment Maint/Repair Office Equip Maint/ Repair Telecommunications Auditing Expense Professional Fees Legal Fees Management Fees Insurance Expense Rentals & Leases Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Constituent Communication Bank/Merc Acct Fees Election Expense Community Contracts/Events Prosecutor Fees Public Defender Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools 152 $ FY16-17 FY17-18 Actual Actual 676,670 68,765 313 4,274 10,599 1,800 737 62,508 4,750 544 2,636 74,577 694 524 81,231 45,520 18,294 176 1,574 1,599 3,486 65,250 46,112 225,294 15,986 237,830 809 3,751 6,055 49,710 300 3,079 6,343 9,112 100,000 1,644 2,711 1,480 8,322 9,670 221 353 1,056 $ 737,079 77,277 193 4,855 11,637 1,237 332 63,680 4,955 797 2,671 81,813 727 666 12,180 89,028 47,548 20,378 185 1,403 2,632 1,280 74,970 67,674 351,031 14,754 247,437 1,214 20,562 4,685 50,606 1,858 5,628 3,609 53,333 105,000 3,500 2,475 39 4,976 10,699 12,108 511 397 - FY18-19 FY19-20 Revised Budget Proposed Budget $ The Height of Desert Living 776,853 76,114 3,945 12,276 1,537 320 68,332 5,886 992 3,266 84,900 764 643 10,680 100,944 43,252 15,179 41,633 1,090 5,000 6,000 13,000 83,681 77,157 361,000 17,825 320,003 1,140 5,485 8,425 66,000 1,500 11,580 35,550 4,200 110,250 4,800 6,286 10 4,285 11,310 9,987 5,567 - $ 907,173 89,524 5,508 14,570 1,808 371 82,678 6,834 1,053 3,814 99,150 1,009 743 15,165 99,445 56,594 15,179 41,283 5,000 6,000 13,700 68,740 72,783 132,000 13,025 4,000 1,224 7,490 10,010 66,000 4,000 20,100 3,600 4,800 110,316 4,800 6,934 10 4,085 13,141 11,750 5,801 - Operating Budgets Administration Department FY19-20 Proposed Budget Summary of Expenditures Administration Department Description General Fund-continued Software Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Total Administration FY16-17 FY17-18 Actual Actual FY18-19 FY19-20 Revised Budget Proposed Budget $ 1,961 46,623 475 4,502 5,019 1,029 5,843 - $ 37,845 29,121 4,453 4,947 6,098 828 817 6,337 - $ 550 13,400 4,355 1,353 475 - $ 550 13,250 3,549 1,835 572 - $ 1,921,811 $ 2,290,065 $ 2,438,780 $ 2,050,966 The Height of Desert Living 153 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Advisory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, administer fee for service contracts, distribute information to the public and administer the Volunteer Program. Program Name Administration Media Relations Volunteers Total Expenditures by Program FY16-17 FY17-18 FY18-19 Actual Actual Revised Budget $ 216,112 $ 226,695 $ 229,872 36,012 35,095 76,269 85,739 88,517 $ 292,381 $ 348,446 $ 353,484 FY19-20 Proposed Budget $ 242,710 35,426 93,501 $ 371,637 Use of Funds - Town Manager - By Program Where does the money go? Administration 87% Total Proposed Budget = $371,637 154 The Height of Desert Living Media Relations 13% Operating Budgets Town Manager Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Utilities Contractual Services Supplies Equipment Internal Service Total Wages 70% Supplies 5% FY16-17 Actual $ $ 220,308 3,903 43,227 1,440 1,806 938 1,745 16,208 515 2,291 292,381 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 233,579 $ 244,344 3,995 4,081 56,541 49,916 1,979 2,057 3,894 9,580 27,527 25,975 18,870 16,464 11 2,050 1,067 $ 348,446 $ 353,484 FY19-20 Proposed Budget $ 256,824 4,286 53,358 2,512 8,490 26,655 18,700 812 $ 371,637 Use of Funds - Town Manager - By Category Where does the money go? Contractual Services 8% Meetings and Training 2% Employment Taxes Benefits 1% 14% Total Proposed Budget = $371,637 The Height of Desert Living 155 Operating Budgets Town Manager Division Activities/Results VOLUNTEER PROGRAM Over 900 volunteers from the Town of Fountain Hills bring energy, skill, enthusiasm, vision, and support to our Town. Volunteers enable the Town to improve the lives of its citizens by providing essential services and desired amenities as well as foster civic engagement through service. Picture yourself volunteering with: the Home Delivered Meal Program, Crisis Response Team, Give a Lift Program, Teen Court Program, or at one of the many special events led by Community Services such as the Turkey Trot or the Irish Fest, 4th at the Fountain, Music Fest or in the Adopt - A - Street Program, the Senior Activity Center, Front Desk attendants at the Community Center and Town Hall, Boards and Commissions, and many more opportunities. All of these volunteer opportunities directly work with residents and visitors to Fountain Hills. The presence of volunteers in the Town Hall, Community Services, Fire Department or Senior Activity Center is crucial to a vision that is focused on expanding and enhancing the services the Town is able to provide the community. Everyone can serve….everyone can make a difference! MEDIA RELATIONS The mission of the Public Information Office is to accurately communicate news and information to Fountain Hills' customers, citizens, news media, elected officials, and employees via internal and external communication sources. In fiscal year 18-19, the Public Information Office distributed three issues of the Fountain Hills First informational newsletter. This publication reaches approximately 13,127 residential homes in Town. The Fountain Hills First publication boasts a wealth of information including, but not limited, to information regarding street maintenance work, business licensing, tax and fee information, Town aid programs and the special events calendar. In addition to this publication the Public Information Office also manages the Town’s six social media pages, municipal website information releases and news releases. 156 The Height of Desert Living Operating Budgets Town Manager Division FY19-20 Proposed Budget Summary of Expenditures Town Manager Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Meetings & Training Boards & Commissions Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Constituent Communication Community Contracts/Events Office Supplies Cleaning/Janitorial Supplie Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Software Hardware Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Town Manager FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 220,308 3,217 541 145 16,835 798 107 817 24,342 221 108 1,440 1,631 175 938 608 99 300 738 728 45 6,694 8,190 221 329 40 475 954 267 39 1,031 $ 233,579 3,539 386 70 18,580 911 170 852 26,462 241 145 9,180 1,979 3,709 185 2,426 19,473 5,628 515 29 2,349 8,117 7,465 395 11 491 170 313 1,076 $ 244,344 3,573 437 71 12,540 921 179 1,034 26,879 240 143 7,980 2,057 8,490 1,090 18,920 155 1,200 1,500 4,200 2,300 830 7,210 5,517 607 750 235 82 - $ 256,824 3,755 460 71 12,665 982 181 1,087 28,250 285 143 9,765 2,512 8,490 400 155 1,200 20,100 4,800 2,300 860 7,700 7,300 540 665 112 35 - $ 292,381 $ 348,446 $ 353,484 $ 371,637 The Height of Desert Living 157 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan Town Clerk supports the values of the community and the organization through the delivery of quality customer service; conducting fair and open municipal elections; providing broad organizational support; managing the Town’s records management program and accessibility to public records; overseeing boards and commissions administration; and ensuring that official postings, notices and related publications meet legal compliance. Program Name Administration Legislation Total FY16-17 Actual $ $ 121,178 13,642 134,820 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 204,522 $ 174,435 13,138 4,462 $ 217,660 $ 178,897 Use of Funds -Town Clerk - By Program Where does the money go? Administration 100% Total Proposed Budget = $187,711 158 The Height of Desert Living FY19-20 Proposed Budget $ 187,711 $ 187,711 Operating Budgets Town Clerk Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Contractual Services Supplies Equipment Internal Service Total $ $ 88,388 1,516 16,511 375 2,474 22,755 196 1,056 1,549 134,820 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 125,270 $ 111,578 1,887 1,650 21,143 18,087 380 720 50 4,824 66,503 40,012 423 670 50 2,004 1,306 $ 217,660 $ 178,897 FY19-20 Proposed Budget $ 140,584 3,506 21,460 6,720 4,824 9,080 695 50 792 $ 187,711 Variance Explanations: Wages: An amount was added for a new part-time account clerk position. Dues & Memberships: The increase is a result of a new subscription to agenda management software. Contractual Services: Amount was removed for elections as none are anticipated in this coming fiscal year. Use of Funds -Town Clerk - By Category Where does the money go? Employment Benefits 11% Taxes 2% Dues & Memberships 4% Meetings and Training 3% Contractual Services 5% Wages 75% Total Proposed Budget = $187,711 The Height of Desert Living 159 Operating Budgets Town Clerk Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Special (05/15/18) Primary (08/30/16 and 08/28/18) Voter Turnout %: N/A 16,387 16,991 N/A N/A 16,775 N/A N/A Special (05/15/18) Primary (08/30/16 and 08/28/18) N/A 41% 40% N/A N/A 51% N/A N/A FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Percentage of contracts processed within five business days after approval 100% 100% 98% 100% Percentage of agenda and meeting notices posted in compliance with legal requirements 100% 100% 100% 100% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Town Council Agenda/Meeting notices posted 42/24 36/28 36/25 36/25 Requests for Public Information processed 165 205 150 150 Registered Voters: Quality Productivity 160 The Height of Desert Living Operating Budgets Town Clerk Division FY19-20 Proposed Budget Summary of Expenditures Town Clerk Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Professional Fees Printing Expense Advertising/Signage Bank/Merc Account Fees Contractual Services Election Expense Office Supplies Postage & Delivery Small Tools Software ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Town Clerk FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 88,388 1,250 211 55 5,622 594 82 359 9,723 92 40 375 2,474 10,095 3,547 9,112 196 1,056 1,093 15 211 230 $ 125,270 1,722 141 24 5,788 614 124 359 13,813 94 51 300 380 50 10,068 3,070 32 53,333 423 1,585 39 141 239 $ 99,750 11,828 1,447 178 25 5,792 621 131 422 10,973 98 50 70 650 4,824 383 80 4,000 35,550 470 200 50 1,099 153 53 - $ 122,006 18,578 1,152 2,053 251 50 5,849 459 79 516 13,421 136 100 900 70 6,650 4,824 80 5,000 4,000 470 225 50 421 283 88 - $ 134,820 $ 217,660 $ 178,897 $ 187,711 The Height of Desert Living 161 Operating Budgets Administrative Services Division Administrative Services Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Protect the Town’s assets from loss and minimize employee injuries on the job. FY16-17 Actual Program Name Administration Risk Management Total $ $ 124,948 274,396 399,344 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 130,869 $ 176,153 285,141 357,246 $ 416,010 $ 533,399 FY19-20 Proposed Budget $ 221,414 $ 221,414 Variance Explanations: Administration/Risk Management: Programs were combined into Administration for more efficient managing and reporting purposes and the Town’s liability insurance was reallocated to General Government. Use of Funds - Administrative Services By Program Where does the money go? Administration 100% Total Proposed Budget = $221,414 162 The Height of Desert Living Operating Budgets Administrative Services Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Utilities Contractual Services Supplies Equipment/Improvements Internal Service Total $ $ 98,325 1,626 22,609 7,994 10,918 750 252,022 3,629 1,471 399,344 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 100,736 $ 105,822 1,503 1,762 24,343 24,392 9,175 8,525 13,457 36,854 260,745 346,092 4,635 9,040 26 1,390 912 $ 416,010 $ 533,399 FY19-20 Proposed Budget $ 109,591 1,824 25,161 9,017 36,205 28,043 10,271 1,302 $ 221,414 Variance Explanations: Contractual Services: The decrease reflects reallocation of the Town liability insurance to General Government. Use of Funds - Administrative Services By Category Where does the money go? Meetings and Training 16% Contractual Services 13% Supplies 5% Internal Service 1% Dues & Memberships 4% Benefits 11% Wages 50% Total Proposed Budget = $221,414 The Height of Desert Living 163 Operating Budgets Administrative Services Division Activities/Results Performance Measures FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Estimate Target Increase the percentage of employee performance reviews completed on schedule 97% 88% 91% 97% Increase or maintain the number of applications received per recruitment for non-exempt positions 26 N/A 31 25 Increase or maintain the number of applications received per recruitment for exempt positions 28 29 33 30 FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Estimate Target Decrease the number of days lost to injury per worker’s compensation claim 2 34 0 0 Maintain the turnover rate of full-time employees at an acceptable rate 12% 7% 11% 6% FY16-17 FY17-18 FY18-19 FY19-20 Quality Productivity Actual Actual Estimate Target Number of full-time employees departed from Town service 5 3 5 1 Number of exit interviews conducted 5 3 5 1 Ensure supervisors receive performance evaluation documentation four weeks in advance 92% 75% 75% 100% Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. 92% 100% 100% 100% Number of exempt recruitments conducted 3 7 4 1 Number of full-time non-exempt recruitments conducted 2 1 5 0 Average number of days to fill a vacancy 65 60 80 60 Number of workers’ compensation claims due to injury 3 3 3 0 164 The Height of Desert Living Operating Budgets Administrative Services Division FY19-20 Proposed Budget Summary of Expenditures Administrative Services Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Telecommunications Professional Fees Legal Fees Insurance Expense Printing Expense Advertising/Signage Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF- Motor Pool Charges ISF-Telecom Charges Total Administrative Services FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 98,325 1,335 236 55 10,346 852 53 399 10,816 102 41 7,994 10,917 750 13,142 237,830 1,050 570 248 1,628 1,162 21 454 66 495 457 $ 100,736 1,321 158 25 10,868 865 74 399 11,081 104 51 900 9,175 13,457 13,308 247,437 192 82 2,582 1,349 34 397 26 439 72 89 311 478 $ 105,822.00 1,549 189 24 10,874 874 77 427 11,086 104 50 900 8,525 15,179 21,675 23,214 1,000 320,003 150 1,725 830 10 4,100 3,940 160 400 379 133 - $ 109,591.00 1,603 196 25 10,983 932 79 448 11,647 122 50 900 9,017 15,179 21,025 21,083 1,000 4,000 150 1,810 830 10 5,441 3,830 160 420 673 210 - $ 399,344 $ 416,010 $ 533,399 $ 221,414 The Height of Desert Living 165 Operating Budgets Purchasing Division Purchasing Division Service Delivery Plan Purchasing is responsible for supporting the Town's need for materials and services in accordance with Federal, State, and Town requirements. This requirement is conducted in an open, competitive, and professional manner, which maximizes the effectiveness of tax dollars. FY16-17 Actual Program Name Administration Total $ $ - Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ - $ $ $ - FY19-20 Proposed Budget $ 85,194 $ 85,194 Variance Explanations: Administration: This is a new division that was added which includes a new position. Use of Funds - Purchasing By Program Where does the money go? Administration 100% Total Proposed Budget = $85,194 166 The Height of Desert Living Operating Budgets Purchasing Division FY16-17 Actual Category Wages Employment Taxes Benefits Meetings & Training Supplies Equipment/Improvement Total $ $ - Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ - $ $ $ - FY19-20 Proposed Budget $ 62,100 1,050 19,944 200 150 1,750 $ 85,194 Variance Explanations: Wages: Amount was added for a new position. Use of Funds - Purchasing By Category Where does the money go? Benefits 25% Wages 75% Total Proposed Budget = $85,194 The Height of Desert Living 167 Operating Budgets Purchasing Division Activities/Results Performance Measures FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Estimate Target Requisitions Processed within 60 business hours. N/A N/A N/A 95% Excellent / Good customer survey results. N/A N/A N/A 85% FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Estimate Target Requisitions processed N/A N/A N/A 900 Number of procurement contracts approved by Council N/A N/A N/A 24 FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Estimate Target Number of P-Card Transactions N/A N/A N/A 1,200 Number of competitive formal solicitations conducted N/A N/A N/A 20 Quality Productivity 168 The Height of Desert Living Operating Budgets Purchasing Division FY19-20 Proposed Budget Summary of Expenditures Purchasing FY16-17 Actual Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Meetings & Training Office Supplies Hardw are/Peripherals $ Total Procurement $ FY17-18 Actual - $ - $ The Height of Desert Living FY18-19 Revised Budget FY19-20 Proposed Budget - $ - $ - $ - $ 62,100 914 111 25 10,983 932 156 254 6,600 69 50 900 200 150 1,750 85,194 169 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and longterm components of the Town’s functions. Be proactive in providing financial information to staff and citizens. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. FY16-17 Actual Program Name Accounting Administration Customer Service Licensing Purchasing Total $ $ 158,931 183,787 36,980 46,769 57,922 484,389 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 164,076 $ 192,062 236,495 235,364 41,261 41,406 55,163 61,369 61,343 62,527 $ 558,338 $ 592,728 FY19-20 Proposed Budget $ 308,660 276,594 42,984 $ 628,238 Variance Explanations: Accounting/Licensing/Purchasing(AP): Programs were combined into Accounting for more efficient managing and reporting purposes. A new purchasing division was created and moved into Administration. Administration 44% Use of Funds - Finance - By Program Where does the money go? Customer Service 7% Accounting 49% 170 Total Proposed Budget = $628,238 The Height of Desert Living Operating Budgets Finance Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Utilities Contractual Services Supplies Equipment Internal Service Total Contractual Services 34% Maintenance & Repair 1% Meetings and Training 1% Benefits 12% Employment Taxes 1% FY16-17 Actual $ $ 260,665 8,978 48,850 3,138 3,139 1,558 750 145,997 2,264 343 8,707 484,389 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 274,987 $ 279,418 9,352 6,943 49,057 66,087 10,724 2,935 3,162 6,644 2,615 6,000 183,127 211,966 3,144 9,021 11,270 900 10,900 2,814 $ 558,338 $ 592,728 FY19-20 Proposed Budget $ 307,493 7,478 72,200 3,350 6,744 6,000 211,994 10,055 2,924 $ 628,238 Use of Funds - Finance - By Category Where does the money go? Supplies 2% Wages 49% Total Proposed Budget = $628,238 The Height of Desert Living 171 Operating Budgets Finance Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 21 22 23 24 16 17 18 19 5 6 7 8 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Actual revenue versus forecast—General Fund only (excluding transfers) 99% 94% 100% 100% Unmodified audit opinion Yes Yes Yes Yes FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Accounts payable checks issued 1,434 1,477 1,500 1,500 Local tax revenues from audits $229,297 $171,149 $50,000 $50,000 2,767 2,874 2,900 2,900 Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting award Consecutive years for GFOA annual Distinguished Budget Presentation award Consecutive years of GFOA annual Popular Reporting Award Quality Productivity Business licenses processed 172 The Height of Desert Living Operating Budgets Finance Division FY19-20 Proposed Budget Summary of Expenditures Finance Description FY16-17 FY17-18 Actual Actual FY18-19 Revised Budget FY19-20 Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Telecommunications Auditing Expense Professional Fees Management Fees Rentals & Leases Printing Expense Advertising/Signage Intergovt Agreements Constituent Communication Contractual Services Bank/Merc Acct Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Program Materials Postage & Delivery Softw are Hardw are/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Finance $ 191,587 68,765 313 4,274 3,651 624 429 24,129 2,095 248 776 21,109 198 295 976 2,162 3,139 1,557 750 65,250 1,597 15,986 809 3,652 1,458 48,710 2,341 6,194 1,162 783 318 2 343 1,977 4,647 250 1,833 $ 197,518 77,277 193 4,855 3,881 428 189 22,655 2,140 354 776 21,659 204 369 900 876 9,848 3,162 2,615 74,970 34,627 14,754 1,214 1,089 1,433 49,606 1,858 3,577 1,231 10 1,722 116 63 6,790 87 4,393 2,418 5,814 426 327 1,914 $ 242,923 36,495 2,222 4,071 500 150 33,334 3,039 527 1,027 26,721 239 300 900 1,425 1,510 6,644 6,000 83,681 26,140 17,825 1,140 5,100 1,500 65,000 11,580 2,186 1,805 530 4,500 900 2,055 562 197 - $ 269,646 37,847 2,304 4,476 548 150 36,349 3,070 479 1,141 29,661 300 300 900 1,425 1,925 6,744 6,000 68,740 51,300 13,025 1,224 7,105 2,000 65,000 3,600 2,684 1,975 620 4,776 1,993 710 221 - $ 484,389 $ 558,338 $ 592,728 $ 628,238 The Height of Desert Living 173 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs while improving the user experience. Program Name Administration Operations Total FY16-17 Actual $ $ 96,842 182,737 279,579 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 99,255 $ 103,886 185,972 196,616 $ 285,227 $ 300,502 Use of Funds - Information Technology - By Program Where does the money go? Administration 100% Total Proposed Budget = $310,656 174 The Height of Desert Living FY19-20 Proposed Budget $ 108,260 202,396 $ 310,656 Operating Budgets Information Technology Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 78,062 1,387 15,035 109,672 133 1,616 1,049 21,819 460 48,201 2,145 279,579 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 79,976 $ 111,805 1,324 3,642 16,406 16,981 109,886 125,240 1,420 5,000 1,280 13,000 8,245 9,500 4,133 2,250 60,113 13,000 2,444 84 $ 285,227 $ 300,502 FY19-20 Proposed Budget $ 120,105 4,113 18,323 134,440 5,000 13,700 1,000 1,850 12,000 125 $ 310,656 Variance Explanations: Contractual Services: An item budget was moved to Dues & Memberships for a more accurate classification of the expense. Use of Funds - Information Technology - By Category Where does the money go? Benefits 6% Employment Taxes 1% Dues & Memberships 43% Maintenance and Repair 2% Wages 39% Utilities 4% Supplies 1% Equipment Total Proposed Budget = $310,656 4% The Height of Desert Living 175 Operating Budgets Information Technology Division Activities/Results Performance Measures Percentage of emergency related helpdesk tickets resolved within two business hours Percentage of high priority helpdesk tickets resolved within four hours Percentage of helpdesk tickets resolved within twelve hours FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 95% 95% 99% 99% 98% 98% 98% 100% 95% 98% 98% 100% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 401 294 344 350 Quality Total number of tickets opened Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact 0 0 0 0 401 294 344 350 360 235 292 315 Online Payments Processed (Website) 659 1111 957 1000 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Availability of computer system up-time 99% 99% 98% 100% Number of Public Meetings Recorded (Video) 24 25 25 25 Productivity 176 The Height of Desert Living Operating Budgets Information Technology Division FY19-20 Proposed Budget Summary of Expenditures Information Technology Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/Repair Telecommunications Professional Fees Intergovt Agreements Bank/Merc Acct Fees Office Supplies Operating Supplies Program Materials Postage & Delivery Software Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Information Technology FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 78,062 1,145 187 55 5,576 412 53 285 8,587 81 41 80,255 29,417 133 1,574 42 1,048 20,670 1,000 149 55 405 1,961 46,240 25 24 34 2,063 $ 79,976 1,174 125 24 5,788 426 75 285 8,798 84 51 900 88,152 21,734 1,403 17 1,280 7,245 1,000 114 823 3,177 19 31,045 29,007 60 14 3 38 2,390 $ 84,014 27,791 1,723 1,636 233 50 5,792 431 78 356 9,241 83 100 900 99,450 25,790 5,000 13,000 8,500 1,000 500 1,650 100 500 12,500 50 25 9 - $ 87,006 33,099 2,052 1,769 242 50 5,849 459 79 368 9,571 97 100 1,800 97,950 36,490 5,000 13,700 1,000 500 1,250 100 500 11,500 50 57 18 - $ 279,579 $ 285,227 $ 300,502 $ 310,656 The Height of Desert Living 177 Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. FY16-17 Actual Program Name Attorney Services Total $ $ 331,298 331,298 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 464,384 $ 479,770 $ 464,384 $ 479,770 FY19-20 Proposed Budget $ 246,116 $ 246,116 Variance Explanations: Attorney Services: The decrease is a result of reduced Town attorney fees. Use of Funds - Legal Services - By Program Where does the money go? Attorney Services 100% Total Proposed Budget = $246,116 Category Dues & Memberships Contractual Services Internal Service Total 178 FY16-17 Actual $ $ 4,130 326,938 230 331,298 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 4,432 $ 4,720 459,713 475,050 239 $ 464,384 $ 479,770 The Height of Desert Living FY19-20 Proposed Budget $ $ 246,116 246,116 Operating Budgets Legal Services Division Variance Explanations: Contractual Services: The decrease is a result of reduced Town attorney fees. Uses of Funds - Legal Services - By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $246,116 Activities/Results Productivity FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Ordinances processed 14 16 12 15 Resolutions processed 57 89 70 75 Contracts and Agreements processed 249 171 250 250 FY19-20 Proposed Budget Summary of Expenditures Legal Services Description FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat Legal Fees Advertising/Signage Prosecutor Fees Public Defender Fees ISF-Telecom Charges $ 4,130 225,294 100,000 1,644 230 $ 4,432 351,031 182 105,000 3,500 239 $ 4,720 360,000 110,250 4,800 - $ 131,000 110,316 4,800 - Total Legal Services $ 331,298 $ 464,384 $ 479,770 $ 246,116 The Height of Desert Living 179 Operating Budgets Legal Services Division 180 The Height of Desert Living Operating Budgets General Government General Government The Height of Desert Living 181 Operating Budgets General Government GENERAL GOVERNMENT Mission Statement The mission of General Government is to provide a centralized location for Townwide expenditures rather than in individual departmental budgets. By doing so, transparency will be enhanced. Department Overview The purpose of the General Government Department is to locate expenditures that are Town-wide and do not belong to any one department. Such expenditures as the community contracts, Town’s membership dues in the Arizona League of Cities and Towns, Maricopa Association of Governments, East Valley Partnership, and other Town-wide expenditures, now including liability insurance, are located in the General Government Department. Transfers for Municipal Property Corporation (MPC) debt service for the Community Center are also located in General Government. Terms such as General Government or Non-Departmental to describe the cost center is a common approach in municipal budgeting. FY16-17 Actual Division Non-Departmental Total $ $ 202,454 202,454 Expenditures by Division FY17-18 FY18-19 Actual Revised Budget $ 204,809 $ 616,326 $ 204,809 $ 616,326 FY19-20 Proposed Budget $ 1,073,362 $ 1,073,362 Variance Explanations: Non-Departmental: The increase reflects reallocation of the Town liability insurance from Administrative Services. Use of Funds - General Government- By Division Where does the money go? NonDepartmental 100% Total Proposed Budget = $1,073,362 182 The Height of Desert Living Operating Budgets General Government FY16-17 Actual Program Name Administration Total $ $ 202,454 202,454 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 204,809 $ 616,326 $ 204,809 $ 616,326 FY19-20 Proposed Budget $ 1,073,362 $ 1,073,362 Variance Explanations: Administration: The increase reflects reallocation of the Town liability insurance from Administrative Services. Use of Funds - General Government- By Program Where does the money go? Administration 100% Total Proposed Budget = $1,073,362 FY16-17 Actual Category Dues & Memberships Meetings & Training Maintenance & Repair Utilities Contractual Services Supplies Internal Service Contingency Total $ $ 32,696 382 142,063 610 26,703 202,454 Expenditures by Category FY17-18 FY18-19 FY19-20 Actual Revised Proposed Budget Budget $ 34,163 $ 36,367 $ 40,930 3,694 650 84 7,800 6,300 25,500 24,120 166,787 231,745 527,457 81 6,076 26,305 (10,205) (10,153) 319,043 457,753 $ 204,809 $ 616,326 $ 1,073,362 Variance Explanations: Contractual Services: The increase reflects reallocation of the Town liability insurance from Administrative Services. The Height of Desert Living 183 Operating Budgets General Government Supplies: A budget supplement was added for the 50th Anniversary Celebration. Contingency: The increase will be reallocated as the need for contingency funding is approved. Uses of Funds - General Government - By Category Where does the money go? Contractual Services 48% Utilities 2% Maintenance & Repair 1% Supplies 2% Contingency 43% Dues & Memberships 4% Total Proposed Budget = $1,073,362 FY19-20 Proposed Budget Summary of Expenditures General Government Description General Fund Dues, Subscript & Publicat Meetings & Training Boards & Commissions Office Equipment Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Legal Fees Insurance Expense Advertising/Signage Contractual Services Constituent Communication Community Contracts/Events Holiday Lighting Interest Expense Office Supplies Program Materials Postage & Delivery ISF-Copier Charges ISF-Motor Pool Charges Contingency Total General Government 184 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget $ 32,696 358 24 12,758 3,695 125,050 560 610 26,703 $ 34,163 3,694 84 39,200 365 728 12,758 110,890 2,846 81 - $ $ 202,454 $ 204,809 $ The Height of Desert Living FY19-20 Proposed Budget 36,367 $ 7,800 25,500 100,000 10,000 118,515 3,000 230 3,000 1,000 2,076 (8,380) (1,824) 319,042 616,326 $ 40,930 650 6,300 24,120 116,000 298,582 10,000 102,794 81 3,000 21,000 2,305 (8,500) (1,653) 457,753 1,073,362 Operating Budgets Municipal Court Municipal Court The Height of Desert Living 185 Operating Budgets Municipal Court MUNICIPAL COURT *Presiding Judge (.63) Court Administrator Senior Court Clerk Senior Court Clerk *Part time Appointed by Council Full Time 186 The Height of Desert Living Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Municipal Court Presiding Judge has authority to issue arrest/search warrants, civil orders of protection, and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State and County as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state, and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. Expenditures by Program FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Proposed Budget Budget $ 169,486 $ 185,639 $ 186,270 $ 193,946 131,029 135,513 155,757 203,329 $ 300,515 $ 321,152 $ 342,027 $ 397,275 Program Name Administration Operations Total Variance Explanations: Operations: A budget supplement was added for the collection of unpaid fines. The Height of Desert Living 187 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Administration 100% Total Proposed Budget = $397,275 Category Wages Employment Taxes Benefits Dues and Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies Equipment Internal Service Total FY16-17 Actual $ $ 231,893 9,107 41,584 4,362 409 635 6,551 2,408 187 3,379 300,515 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 239,521 $ 249,800 9,064 8,834 49,053 47,244 3,422 7,663 1,649 3,465 690 3,159 11,720 16,095 1,956 4,272 57 395 4,020 1,100 $ 321,152 $ 342,027 FY19-20 Proposed Budget $ 260,083 9,118 51,566 8,863 3,405 804 58,500 3,935 260 741 $ 397,275 Variance Explanations: Contractual Services: A budget supplement was added for the collection of unpaid fines. 188 The Height of Desert Living Operating Budgets Municipal Court Use of Funds - Municipal Court - By Category Where does the money go? Wages 65% Supplies 1% Contractual Services 16% Meetings and Training 1% Dues and Memberships 2% Benefits 13% Employment Taxes 2% Total Proposed Budget = $397,275 FY18-19 Department Accomplishments Initiative Strategic Value Provided all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provided community outreach through informing the public and Fountain Hills High School about Teen Court and the justice system. Effectively and efficiently monitored and enforced timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. Obtain new case management system provided by the Arizona Supreme Court to provide better access to justice. Goal #5, Objective #2 Goal #5, Objective #2 Goal #5, Objective #1 Goal #5, Objective #2 Goal #5, Objective #2 Goal #4, Objective #1 Goal #5, Objective #2 The Height of Desert Living 189 Operating Budgets Municipal Court FY19-20 Objectives Initiative Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Provide community outreach and garner support through informing the public and Fountain Hills High School about Teen Court and the justice system. Refurbish or replace, as needed, the benches in the Courtroom due to the wear and tear that the benches have received from years of use. Eliminate paper files by transitioning to scanning of active case records to improve case processing. With the goal to become entirely paperless the processing time should be reduced once the transition has been completed providing the staff a way to better serve the public. Comply with recognized Arizona Supreme Court/AOC standards for timely case processing, management, and finances. Comply with standard court security standards as defined and mandated by the Arizona Supreme Court/AOC. Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. 190 Strategic Value Estimated Cost/Funding Source Goal #5, Objective #2 $0 Goal #3, Objective #2 Goal #5, Objective #1 Goal #5, Objective #2 $0 Goal #2, Objective #1 No more than $10,000 Funding Source: CCEF Total amount in unknown Goal #2, Objective #2 Goal #5, Objective #2 Estimated Cost Per Scanner: $4,385.00 Total Estimated Cost of 3 Scanners: $13,155.00 Annual Cost Per Scanner: $785.00 Total Estimated Annual Cost: $2,355.00 Funding Source: CCEF Goal #5, Objective #2 Goal #4, Objective #1 $0 Goal #5, Objective #2 No more than: $30,000 for upgraded security cameras. Funding Source: CCEF Total amount is unknown. Goal #5, Objective #2 $0 The Height of Desert Living Operating Budgets Municipal Court Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Cases Filed 1,913 1,268 1,050 1,500 Cases Terminated 2,072 1,217 1,000 2,000 Hearings/Trial Held 1,848 618 1,000 1,100 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Approximately 1441 217 Estimated Minimum 1,000 1,950 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Telephone 871 682 1,800 2,000 Appearance 889 776 950 1,500 Acceptance of plea agreement 140 140 195 220 Defensive Driving School (DDS) Completed 527 210 330 360 Quality Achieve a better understanding of how many arraignments the court conducts. Productivity The Height of Desert Living 191 Operating Budgets Municipal Court FY19-20 Proposed Budget Summary of Expenditures Municipal Court Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Meetings & Training Office Equip Maint/ Repair Auditing Expense Professional Fees Legal Fees Printing Expense Intergovt Agreements Contractual Services Bank/Merc Acct Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Software Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Municipal Court 192 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 157,722 72,126 2,045 4,912 3,385 517 293 16,874 1,400 165 585 22,246 148 165 4,362 409 635 555 633 5,000 363 1,035 5 16 6 429 917 103 84 2 978 340 2,060 $ 165,592 73,929 5,090 3,524 352 98 19,879 1,512 224 659 26,324 172 206 75 3,422 1,649 690 3,750 746 400 1,283 5,157 385 1,370 39 42 28 477 58 9 1,049 756 54 2,152 $ 173,987 75,813 4,701 3,624 409 100 20,034 1,530 234 737 24,338 171 200 7,663 3,465 3,159 2,956 1,400 2,000 9,200 540 2,443 32 660 1,137 395 5 810 284 - $ 182,375 77,708 4,817 3,775 426 100 20,232 1,521 237 772 28,401 203 200 8,863 3,405 804 2,956 1,400 2,000 11,605 40,000 540 2,443 32 660 800 260 5 561 174 - $ 300,515 $ 321,152 $ 342,027 $ 397,275 The Height of Desert Living Operating Budgets Public Works Public Works The Height of Desert Living 193 Operating Budgets Public Works Department PUBLIC WORKS DEPARTMENT Director Executive Assistant (.5) (shared with Development Services) Civil Engineering Inspector Streets Superintendent Fleet Mechanic / Open Space Specialist Street Maintenance Technician Street Maintenance Technician Street Maintenance Technician Facilities /Environmental Supervisor Town Engineer Assistant Town Engineer (.63) Facilities Maintenance Tech Custodian Custodian (.80) Custodian (.50) Full Time Full Time Shared Part time Contracted Note: Numbers in parentheses represent full-time equivalents (FTE). 194 The Height of Desert Living Operating Budgets Public Works Department PUBLIC WORKS Mission Statement The Public Works Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; and maintenance of Town facilities in a manner that provides a safe, healthy and secure environment for staff and visitors. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Public Works Department is made up of three (3) Divisions: Public Works, Facilities and Engineering. The Public Works Director provides direct supervision over Division heads and the executive assistant. FY16-17 Actual Division Public Works Engineering Facilities Total $ $ 172,490 205,471 516,866 894,827 Expenditures by Division FY17-18 FY18-19 Actual Revised Budget $ 159,995 $ 179,521 144,770 196,323 490,843 659,733 $ 795,608 $ 1,035,577 FY19-20 Proposed Budget $ 147,002 272,016 681,916 $ 1,100,934 Variance Explanations: Public Works: The decrease is a result of changing the allocation between General Fund and the Street Fund from 75/25 split to 70/30 split. Use of Funds - Public Works - By Program Where does the money go? Operations 53% Building Maintenance 21% Administration 19% Outside Inspections 7% Total Proposed Budget = $1,100,934 The Height of Desert Living 195 Operating Budgets Public Works Department FY16-17 Actual Program Name Administration Building Maintenance Engineering Operations Outside Inspections Total $ $ 197,084 440,145 205,471 52,127 894,827 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 184,998 $ 201,108 99,164 151,813 144,770 196,322 312,973 422,194 53,703 64,140 $ 795,608 $ 1,035,577 FY19-20 Proposed Budget $ 158,637 174,088 272,017 439,489 56,703 $ 1,100,934 Variance Explanations: Administration: The decrease is a result of changing the allocation between General Fund and the Street Fund from 75/25 split to 70/30 split. Use of Funds - Public Works - By Program Where does the money go? Operations 53% Building Maintenance 21% Administration 19% 196 Outside Inspections 7% Total Proposed Budget = $1,100,934 The Height of Desert Living Operating Budgets Public Works Department Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Capital Expenditures Total FY16-17 Actual $ $ 363,022 16,576 71,849 9,822 525 89,412 261,020 35,261 26,236 760 18,372 1,972 894,827 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 353,971 $ 383,025 15,178 18,222 73,237 77,849 11,797 11,215 685 3,260 79,270 152,383 170,463 195,240 38,167 131,885 25,343 40,504 5,756 5,950 2,779 900 18,962 15,144 $ 795,608 $ 1,035,577 Use of Funds - Public Works - By Category Where does the money go? Benefits 7% Employment Taxes Wages 2% 39% FY19-20 Proposed Budget $ 432,033 22,873 76,981 11,240 3,285 163,790 195,416 140,941 36,508 5,350 900 11,617 $ 1,100,934 Dues & Memberships 1% Maintenance and Repair 15% Utilities 18% Internal Service 1% Contractual Services 14% Total Proposed Budget = $1,100,934 Supplies 3% The Height of Desert Living 197 Operating Budgets Public Works Department FY19-20 Proposed Budget Summary of Expenditures Fund/Department General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Landscape Contracts 198 $ FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget 318,443 44,389 190 2,731 5,159 8,340 345 33,429 2,042 272 1,275 34,243 326 262 8,587 1,235 525 16,085 55,640 165 6,504 356 1,226 3,369 399 3,265 1,023 675 150,662 2,215 3,034 24,426 2,926 80,359 30 54 65 19,889 446 12,788 $ 305,460 48,430 81 3,009 4,999 7,015 155 35,311 2,106 366 1,188 33,609 325 332 10,286 1,511 685 11,164 52,069 5,216 6,504 460 250 1,232 1,846 530 139,636 1,704 3,006 22,602 3,514 29,888 148 196 988 289 6,656 $ The Height of Desert Living 335,078 47,947 2,973 5,560 9,532 157 36,345 2,186 390 1,419 36,859 329 321 9,060 2,155 3,260 56,300 61,180 6,100 5,140 7,045 2,450 810 7,550 2,160 2,548 100 1,000 155,942 1,703 5,760 26,985 4,850 74,985 750 650 25,000 1,500 29,000 $ 316,865 115,169 7,140 6,282 9,277 174 36,317 2,442 420 1,340 34,857 352 353 900 9,060 2,180 3,285 44,900 78,080 8,100 5,140 7,960 2,850 1,235 7,850 2,160 2,400 2,015 100 1,000 155,942 1,703 5,736 26,985 5,050 76,590 750 650 25,000 500 37,450 Operating Budgets Public Works Department FY19-20 Proposed Budget Summary of Expenditures Fund/Department General Fund-continued Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Hardw are/Peripherals Furniture/Appliances Equipment Building Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Vehicles Total Public Works FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 742 11,982 91 9,698 1,826 1,226 59 25 32 703 361 89 14,578 220 3,829 1,972 $ 587 9,631 2,091 10,468 1,547 1,021 25 1,394 1,152 806 2,380 2,779 149 62 14,350 386 4,014 - $ 1,860 14,500 825 19,025 2,000 2,100 194 950 600 2,900 1,500 900 380 14,280 484 - $ 1,075 14,500 825 15,833 2,000 2,100 175 950 2,900 1,500 900 287 10,983 347 - $ 894,827 $ 795,608 $ 1,035,577 $ 1,100,934 The Height of Desert Living 199 Operating Budgets Public Works Department FY18-19 Department Accomplishments Initiative Strategic Value Completed a study to identify gap between actual and subdivision ordinance specifications and determine cost of meeting ordinance specifications Completed a comprehensive environmental plan for Fountain Hills Implementation of safety measures to minimize street flooding Restart long-range sidewalk infill program Goal #1, Objective #1 Goal #2, Objective #2 Goal #2, Objective #1 Goal #2, Objective #1 FY19-20 Objectives Initiative Foster a culture of public service and volunteerism Develop and implement an investment plan to bring additional streets up to established standards Design and construct drainage improvements to minimize Golden Eagle Park flooding 200 Strategic Value Estimated Cost/Funding Source Goal #5, Objective #3 $0 Goal #2, Objective #1 $10,000,000 –$12,000,000 Bond/General Fund Goals #2, Objective #1 $500,000 General Fund The Height of Desert Living Operating Budgets Public Works Division Public Works Division Service Delivery Plan The Public Works Division, through its administrative services, is responsible for the general oversight of capital projects and review, approval and inspections related to encroachment permits. FY16-17 Actual Program Name Administration Outside Inspections Total $ $ 120,363 52,127 172,490 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 106,293 $ 115,382 53,702 64,139 $ 159,995 $ 179,521 FY19-20 Proposed Budget $ 90,299 56,703 $ 147,002 Variance Explanations: Administration: The decrease is a result of changing the allocation between General Fund and the Street Fund from 75/25 split to 70/30 split. Use of Funds - Public Works - By Program Where does the money go? Administration 100% Total Proposed Budget = $147,002 The Height of Desert Living 201 Operating Budgets Public Works Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Capital Expenditures Total FY16-17 Actual $ $ 118,292 3,483 24,477 9,213 364 3,219 703 943 9,824 1,972 172,490 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 108,904 $ 119,658 4,284 5,724 25,183 27,562 8,460 9,045 2,040 799 1,360 3,633 3,380 553 1,700 1,141 1,960 450 7,038 6,642 $ 159,995 $ 179,521 FY19-20 Proposed Budget $ 94,752 4,045 22,643 9,045 2,040 1,360 3,716 700 1,575 450 6,676 $ 147,002 Variance Explanations: Wages: The decrease is a result of changing the allocation between General Fund and the Street Fund from 75/25 split to 70/30 split. Dues & Memberships Benefits 6% 15% Meetings and Training 1% Use of Funds - Public Works - By Category Where does the money go? Employment Taxes 3% Maintenance and Repair 1% Utilities 3% Supplies 1% Wages 64% Total Proposed Budget = $147,002 202 Internal Service 6% The Height of Desert Living Operating Budgets Public Works Division Activities/Results Performance Measures Percentage of inspections completed within 24-hours of notice FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 99% 99% 99% 99% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 229 210 300 300 360 N/A 350 350 3 1 4 3 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $227.63 $253.31 $213.80 $184.19 $144.80 N/A $183.25 $157.87 Quality Number of right-of-way and encroachment permits issued Total number of inspections (includes multiple inspection totals for residential, commercial & encroachment permits) Number of Capital improvement (CIP) projects completed Productivity Expenditure per right -of–way and encroachment permits issued Expenditure per inspection (includes multiple inspection totals for residential, commercial & encroachment permits) The Height of Desert Living 203 Operating Budgets Public Works Division FY19-20 Proposed Budget Summary of Expenditures Public Works Division Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscriptions & Publications Meetings & Training Vehicle Maint/Repair Telecommunications Gas & Oil Professional Fees Printing Expense Advertising/Signage Bank/Merc Acct Fees Office Supplies Safety Supplies Uniforms Small Tools ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Vehicles Total Public Works 204 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 118,292 1,676 1,716 91 10,730 787 104 463 12,206 118 68 8,503 710 364 940 2,279 211 54 438 614 329 52 45 9,154 574 1,972 $ 108,888 16 1,545 2,697 41 11,705 808 124 366 11,979 113 89 8,460 799 803 2,830 67 196 289 587 22 533 11 24 6,384 21 598 - $ 119,658 1,737 3,945 42 12,677 873 136 507 13,163 118 88 8,560 485 2,040 1,360 780 2,600 200 1,500 1,285 100 575 450 100 6,518 24 - $ 94,752 1,375 2,633 37 10,607 908 122 400 10,423 105 78 8,560 485 2,040 1,360 1,116 2,600 200 500 900 100 575 450 30 6,630 16 - $ 172,490 $ 159,995 $ 179,521 $ 147,002 The Height of Desert Living Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum, Fire Stations Nos. 1 and 2, the Kiwanis Building, the Streets’ operations building and a vehicle maintenance facility. FY16-17 Actual Location Town Hall Civic Center Community Center Physical Plant Fire Station #1 Fire Station #2 Leased Buildings Total $ $ 248,658 124,932 35,960 107,316 516,866 Expenditures by Location FY17-18 FY18-19 Actual Revised Budget $ 78,705 $ 85,726 312,973 422,194 99,165 151,813 $ 490,843 $ 659,733 FY19-20 Proposed Budget $ 68,338 439,490 12,105 9,295 152,688 $ 681,916 Variance Explanations: Town Hall: The decrease is a result of personnel allocation changes. Leased Buildings 22% Town Hall 10% Fire Station #2 1% Fire Station #1 2% Use of Funds - Facilities - By Location Where does the money go? Civic Center 65% Total Proposed Budget = $681,916 The Height of Desert Living 205 Operating Budgets Facilities Division Category Wages Employment Taxes Benefits Dues & Memberships Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Total FY16-17 Actual $ $ 143,295 9,828 27,689 14 88,342 179,338 34,465 24,588 760 8,547 516,866 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 141,145 $ 154,197 8,215 9,469 27,658 29,247 300 78,471 151,023 166,106 191,080 28,596 73,434 24,203 38,053 4,363 5,500 2,779 900 9,307 6,530 $ 490,843 $ 659,733 Use of Funds - Facilities - By Category Where does the money go? Utilities 29% FY19-20 Proposed Budget $ 158,726 9,769 32,670 300 162,430 190,920 83,491 34,463 4,900 900 3,347 $ 681,916 Contractual Services Supplies 12% 5% Equipment 1% Wages 23% Maintenance and Repair 24% 206 Total Proposed Budget = $681,916 The Height of Desert Living Employment Taxes Benefits 1% 5% Operating Budgets Facilities Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 80 80 80 80 95 95 95 95 70 70 70 70 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 117,387 107,507 107,507 122,003 23,500 23,500 23,500 23,500 Number of annual maintenance requests 350 350 350 350 Number of Custodial Staff 1.25 1.25 1.25 1.25 Library/Museum Custodial Staff .50 .50 .50 .50 Town Hall Custodial Staff .75 .75 .75 .75 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $1.92 $1.81 $2.00 $2.00 Percentage of maintenance requests resolved within 24 hours Percentage of maintenance requests resolved within 48 hours Percentage of trade related work orders completed in-house versus contracts Quality Square footage of buildings maintained by staff Square footage of buildings cleaned by staff Productivity Civic Center utility costs per square foot (water, sewer and electricity) The Height of Desert Living 207 Operating Budgets Facilities Division FY19-20 Proposed Budget Summary of Expenditures Facilities Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms 208 $ FY16-17 FY17-18 Actual Actual 98,716 44,389 190 2,731 2,042 4,849 205 15,334 720 94 401 10,880 103 158 14 16,085 55,640 165 6,504 356 1,226 3,369 35 3,265 1,023 675 150,662 2,215 1,388 24,426 647 21,582 30 65 12,788 34 11,982 91 9,698 1,826 897 $ 92,651 48,430 65 3,009 1,981 3,133 92 15,871 746 130 411 10,199 105 197 11,164 52,069 5,216 6,504 460 250 1,232 1,047 530 139,636 1,704 1,479 22,602 684 21,939 6,656 9,631 2,069 10,468 1,547 488 FY18-19 FY19-20 Revised Budget Proposed Budget $ The Height of Desert Living 106,250 47,947 2,973 2,240 4,163 93 15,928 754 136 450 11,687 104 188 300 56,300 61,180 6,100 5,140 7,045 2,450 810 7,550 800 2,547 100 1,000 155,942 1,703 4,200 26,985 2,250 43,485 750 200 29,000 575 14,500 625 19,025 2,000 1,325 $ 109,056 49,670 3,079 2,317 4,283 90 17,893 938 179 462 11,997 121 180 900 300 44,900 78,080 8,100 5,140 7,960 2,850 1,235 7,850 800 2,400 2,015 100 1,000 155,942 1,703 3,840 26,985 2,450 45,091 750 200 37,450 175 14,500 625 15,833 2,000 1,325 Operating Budgets Facilities Division FY19-20 Proposed Budget Summary of Expenditures Facilities Description General Fund-continued Postage & Delivery Small Tools Hardw are/Peripherals Furniture/Appliances Equipment Building Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Facilities FY16-17 FY17-18 Actual Actual FY18-19 FY19-20 Revised Budget Proposed Budget $ 59 25 32 703 90 4 5,424 4 3,025 $ 25 1,152 806 2,379 2,779 24 3 6,342 2,938 $ 3 500 600 2,900 1,500 900 80 6,450 - $ 5 500 2,900 1,500 900 57 3,290 - $ 516,866 $ 490,843 $ 659,733 $ 681,916 The Height of Desert Living 209 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for the review of commercial and residential building plans, flood plain administration, preliminary and final plats, easement abandonments, etc. FY16-17 Actual Program Name Engineering Total $ $ 205,471 205,471 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 144,770 $ 196,323 $ 144,770 $ 196,323 FY19-20 Proposed Budget $ 272,016 $ 272,016 Variance Explanations: Engineering: The increase is due to the reclassification of the civil plans examiner to the assistant town engineer. Use of Funds - Engineering - By Program Where does the money go? Engineering 100% Total Proposed Budget = $272,016 210 The Height of Desert Living Operating Budgets Engineering Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 101,435 3,265 19,683 595 525 706 78,462 94 706 205,471 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 103,922 $ 109,170 2,679 3,029 20,397 21,040 3,337 1,870 684 1,220 723 780 9,018 56,751 491 1,394 2,616 1,972 $ 144,770 $ 196,323 FY19-20 Proposed Budget $ 178,556 9,059 21,668 1,895 1,245 780 56,750 470 1,593 $ 272,016 Variance Explanations: Wages/Employment Taxes/Benefits: The increase is due to the reclassification of the civil plans examiner to the assistant town engineer. Employment Taxes 3% Use of Funds - Engineering - By Program Where does the money go? Wages 66% Benefits 8% Dues & Memberships 1% Internal Service 1% Total Proposed Budget = $272,016 Contractual Services 21% Activities/Results Performance Measures Percentage of reviews of final plats, site plans and commercial plans completed within established turn-around time FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 95% 95% 95% 99% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 15 18 25 35 Quality Number of easements released or acquired The Height of Desert Living 211 Operating Budgets Engineering Division FY19-20 Proposed Budget Summary of Expenditures Engineering Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Telecommunications Professional Fees Printing Expense Contractual Services Bank/Merc Acct Fees Office Supplies Safety Supplies Uniforms Postage & Delivery Hardw are/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Engineering 212 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 101,435 1,441 1,775 49 7,364 534 73 412 11,158 105 37 70 525 525 706 58,565 19,889 8 94 220 41 215 230 $ 103,922 1,473 1,184 22 7,736 553 112 412 11,431 108 46 1,826 1,511 684 723 7,950 80 987 1,394 113 36 1,624 365 478 $ 109,170 1,583 1,424 22 7,740 559 118 462 12,009 107 45 500 1,370 1,220 780 31,500 250 25,000 100 200 191 200 1,312 461 - $ 113,057 65,499 4,061 2,590 2,361 47 7,817 596 119 478 12,437 126 95 500 1,395 1,245 780 31,500 250 25,000 100 200 170 200 1,062 331 - $ 205,471 $ 144,770 $ 196,323 $ 272,016 The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living 213 Operating Budgets Development Services Department DEVELOPMENT SERVICES DEPARTMENT Director Executive Assistant (.5) (shared with Public Works) Senior Planner Chief Building Official/Plans Examiner Building Permit Technician Senior Code Enforcement Officer Code Enforcement Officer GIS Technician CAD Operator Senior Building Inspector Building Permit Technician (.50) Full Time Full Time Shared Part time Note: Numbers in parentheses represent full-time equivalents (FTE). 214 The Height of Desert Living Operating Budgets Development Services Department DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by providing plan review, construction permitting, building inspections, code enforcement, GIS as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of five (5) Divisions: Development Services, Building Safety, Code Compliance, Mapping & Graphics and Planning & Zoning. The Development Services Director provides direct supervision over Division heads and the executive assistant. Previously, the Department also contained the Engineering Division. FY16-17 Actual Division Development Services Planning Building Safety Code Compliance Mapping & Graphics Total $ $ 127,522 81,569 204,675 71,768 99,727 585,261 Expenditures by Division FY17-18 FY18-19 Actual Revised Budget $ 162,618 $ 174,138 98,097 109,814 299,489 632,025 74,502 79,058 96,039 110,363 $ 730,745 $ 1,105,398 FY19-20 Proposed Budget $ 180,138 111,481 536,489 158,855 113,328 $ 1,100,291 Variance Explanations: Code Compliance: An amount was added for a new full-time code enforcement officer position. Planning 10% Use of Funds - Development Services - By Division Where does the money go? Development Services 16% Mapping & Graphics 10% Code Compliance 14% Building Safety 50% Total Proposed Budget = $1,100,291 The Height of Desert Living 215 Operating Budgets Development Services Department FY16-17 Actual Program Name Administration Building Inspection Code Compliance Mapping & Graphics Planning & Zoning Total $ $ 127,522 204,675 71,768 99,727 81,569 585,261 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 162,618 $ 174,138 299,489 632,026 74,502 79,058 96,039 110,362 98,097 109,814 $ 730,745 $ 1,105,398 FY19-20 Proposed Budget $ 180,138 536,490 158,855 113,327 111,481 $ 1,100,291 Variance Explanations: Code Compliance: officer position. An amount was added for a new full-time code enforcement Use of Funds - Development Services - By Program Code Where does the money go? Compliance 14% Mapping & Graphics 10% Building Inspection 50% Total Proposed Budget = $1,100,291 216 The Height of Desert Living Planning & Zoning 10% Administration 16% Operating Budgets Development Services Department FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 390,414 10,803 78,519 3,476 489 1,038 4,331 68,648 5,818 7,618 14,107 585,261 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 507,021 $ 535,128 14,316 16,171 104,205 107,156 4,452 4,078 2,244 11,710 2,093 5,152 2,849 4,860 76,105 398,477 4,412 13,595 1,841 300 11,207 8,771 $ 730,745 $ 1,105,398 FY19-20 Proposed Budget $ 645,560 17,326 149,139 4,146 12,390 5,552 5,340 228,665 12,360 3,800 16,013 $ 1,100,291 Variance Explanations: Wages/Benefits: Amounts were added for a new full-time code enforcement officer position and full-time senior building inspector. Contractual Services: Amounts were lowered for third-party inspections and contracted plan reviews were eliminated. Internal Service: Vehicle usage charges were added for the new positions. Use of Funds - Development Services - By Category Where does the money go? Wages 59% Employment Taxes 2% Benefits 14% Meetings and Training 1% Maintenance and Repair Internal Service 1% 1% Contractual Supplies Services 1% 21% Total Proposed Budget = $1,100,291 The Height of Desert Living 217 Operating Budgets Development Services Department FY18-19 Department Accomplishments Initiative Completed the 2018 edition of the “Land Use Analysis and Statistical Report” Adopted Cantilever Development Ordinance Adopted Revised A-Frame Signs & Banners Ordinance Adopted Revised Residential Landscaping Ordinance Strategic Plan Value Goal #1, Objective #1 Goal #1, Objective #2 Goal #3, Objective #1 Goal #2, Objective #2 Goal #3, Objective #1 Adopted Large Accessory Structure Ordinance Goal #3, Objective #1 Adopted Revised Noise Ordinance Goal #3, Objective #2 Permitted Adero Canyon Phase II Goal #1, Objective #2 Updated the Sanitary District Sewer Atlas Goal #5, Objective #2 Permitted Copperwynd Resort Expansion Goal #1, Objective #2 Goal #1, Objective #3 Completed Wayfinding Sign Design Goal #1, Objective #2 FY19-20 Objectives Initiative Complete the 2020 General Plan Update Complete 2019 edition of “Land Use Analysis and Statistical Report” Continue public outreach and advertising for the 2020 Census update 218 Strategic Plan Value Estimated Cost/Funding Source Goal #1, Goal #2, Goal #3, Goal #4 $100,000 General Fund Goal #1, Objective #1 $1,000 General Fund Goal #5, Objective #2 $5,000 General Fund The Height of Desert Living Operating Budgets Development Services Department FY19-20 Proposed Budget Summary of Expenditures Development Services Department Description FY16-17 FY17-18 Actual Actual FY18-19 Revised Budget FY19-20 Proposed Budget General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/Repair Telecommunications Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Third Party Fees Office Supplies Cleaning Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Hardw are/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges $ 390,414 5,622 4,744 436 30,974 2,328 330 1,441 42,794 368 284 1,272 2,204 489 263 775 3,161 1,170 4,537 708 647 1,757 56,090 4,908 5,325 173 320 5,526 196 1,897 1,439 215 10,224 280 1,950 $ 461,933 45,071 16 2,822 7,231 3,957 306 45,195 3,192 534 1,790 50,778 479 438 1,800 1,278 3,174 2,244 393 199 1,501 1,627 1,222 3,937 1,214 1,312 1,350 64,690 3,602 3,670 33 91 17 531 69 159 1,682 1,288 361 7,297 230 2,032 $ 483,899 51,229 3,175 7,792 4,992 212 45,389 3,229 560 2,048 53,230 475 425 1,800 1,350 2,728 11,710 2,700 1,252 1,200 2,860 2,000 7,000 1,214 1,950 3,000 146,913 3,400 235,000 11,750 1,430 415 300 1,130 7,251 390 - $ 624,937 20,623 1,278 9,406 6,405 237 67,804 5,195 878 2,645 68,745 697 475 2,700 1,420 2,726 12,390 2,500 1,252 1,800 2,340 3,000 7,000 1,214 4,850 3,000 2,500 100 210,000 10,250 1,830 280 300 3,500 1,415 10,731 3,868 - Total Development Services $ 585,261 $ 730,745 $ 1,105,398 $ 1,100,291 The Height of Desert Living 219 Operating Budgets Development Services Division Development Services Division Service Delivery Plan The Development Services Division, through its administrative services, provides direction to and clerical support for the Department by the Development Services Director and executive assistant. FY16-17 Actual Program Name Administration Total $ $ 127,522 127,522 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 162,618 $ 174,138 $ 162,618 $ 174,138 FY19-20 Proposed Budget $ 180,138 $ 180,138 Use of Funds - Development Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $180,138 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance & Repair Utilities Contractual Services Supplies Equipment Internal Service Total 220 FY16-17 Actual $ $ 100,946 2,945 18,095 42 138 775 1,026 1,117 1,119 375 944 127,522 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 125,098 $ 131,409 3,051 3,404 23,767 24,667 791 644 305 4,100 1,501 1,200 841 1,180 1,350 1,514 2,571 5,302 1,639 1,704 718 $ 162,618 $ 174,138 The Height of Desert Living FY19-20 Proposed Budget $ 136,098 3,520 25,354 662 4,100 1,800 780 1,514 5,305 1,005 $ 180,138 Operating Budgets Development Services Division Use of Funds - Development Services - By Category Where does the money go? Employment Education and Training Taxes 2% 2% Benefits 14% Maintenance & Repair 1% Internal Service 1% Wages 76% Total Proposed Budget = $180,138 Contractual Services 1% Supplies 3% Activities/Results Performance Measures Continue to serve as staff liaison to the Planning & Zoning Commission, Zoning Board of Adjustment, and Building Board of Appeals. Continue to support joint P&Z Commission / Town Council joint meetings Prepare/Post Commission and Board meeting agendas both pre and post meetings. Prepare Commission and Board meeting minutes and post approved meeting minutes. FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 16 15 18 20 1 1 1 1 32 30 32 34 24 25 24 26 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Yes Yes Yes Yes Yes Yes Yes Yes 2 2 2 4 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Bi-weekly Bi-weekly Bi-weekly Bi-weekly Quality Continue to draft, propose and update various improvements to the Zoning Ordinance, Subdivision Ordinance, and Town Code. Publish the annual Land Use Analysis and Statistical Report Administer contracts for plan review and inspection consulting services. Productivity Process payroll for department The Height of Desert Living 221 Operating Budgets Development Services Division FY19-20 Proposed Budget Summary of Expenditures Development Services Division Description General Fund Salaries-Full Time Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Telecommunications Rentals & Leases Printing Expense Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Development Services 222 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 100,946 1,469 1,393 82 6,038 446 58 293 11,104 75 81 42 138 775 1,026 708 409 1,101 18 44 196 136 490 21 88 345 $ 125,082 16 1,819 1,195 37 8,612 639 112 438 13,761 130 76 791 305 1,501 841 1,214 136 2,205 33 91 17 155 69 1,639 708 7 325 66 598 $ 131,409 1,907 1,460 37 8,688 647 117 556 14,455 129 75 644 4,100 1,200 1,180 1,214 300 5,000 300 2 320 295 103 - $ 136,098 1,975 1,508 37 8,774 689 118 576 14,971 151 75 70 593 4,100 1,800 780 1,214 300 5,000 300 5 650 270 84 - $ 127,522 $ 162,618 $ 174,138 $ 180,138 The Height of Desert Living Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan Building Safety uses the building codes to establish minimum requirements to safeguard the public safety, health and general welfare through affordability, structural strength, means of egress, facilities, stability, sanitation, light and ventilation, and energy conservation to life and property from fire and other hazards attributed to the built environment, and to provide safety to fire fighters and emergency responders during emergency operations. Expenditures by Program Program Name Building Inspection Total FY16-17 Actual $ $ FY17-18 Actual 204,675 204,675 $ $ 299,489 299,489 FY18-19 Revised Budget $ 632,025 $ 632,025 FY19-20 Proposed Budget $ 536,489 $ 536,489 Use of Funds - Building Safety - By Program Where does the money go? Building Inspection 100% Total Proposed Budget = $536,489 The Height of Desert Living 223 Operating Budgets Building Safety Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 110,405 3,007 20,004 317 74 263 1,317 60,613 953 1,144 6,578 204,675 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 183,105 $ 195,884 6,804 7,816 34,710 35,641 367 530 1,439 2,310 101 892 636 1,000 67,812 382,913 60 1,271 202 200 4,253 3,568 $ 299,489 $ 632,025 FY19-20 Proposed Budget $ 243,450 7,245 57,883 530 3,990 692 1,000 211,000 1,630 1,950 7,119 $ 536,489 Variance Explanations: Wages/Benefits: An amount was added for a new full-time senior building inspector. Contractual Services: Budget for contracted plan reviews was eliminated. Benefits 12% Use of Funds - Building Safety - By Category Where does the money go? Contractual Services 41% Employment Taxes 1% Wages 46% Total Proposed Budget = $536,489 224 The Height of Desert Living Operating Budgets Building Safety Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 97% 100% 96% 100% 100% 100% 100% 100% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 456 485 700 800 167 146 60 675 18 25 10 80 Number of Inspectors *1 *1 *1 2 Total number of permits issued 509 485 550 734 Number of inspections conducted 2,646 3,602 5,500 4,600 Percentage of all Residential building plan reviews completed within established times Percentage of all Commercial building plan reviews completed within established times Quality All building plan reviews Number of residential plan reviews (Multiple reviews possible) Number of commercial plan reviews (Multiple reviews possible) *Building Inspections are performed by Building Official and third party Inspectors Productivity Average expenditure per inspection during the reporting period Average cost per permit FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 77.35 83.15 89.26 80.88 $402.11 $623.94 $542.59 $506.90 The Height of Desert Living 225 Operating Budgets Building Safety Division FY19-20 Proposed Budget Summary of Expenditures Building Safety Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Third Party Fees Office Supplies Uniforms Postage & Delivery Small Tools Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Building Safety 226 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 110,405 1,597 1,247 164 6,631 715 92 391 11,993 100 81 101 215 74 263 799 518 160 22 56,090 4,342 697 257 1,144 138 28 5,480 15 916 $ 138,034 45,071 2,822 2,602 1,184 196 16,562 1,041 149 558 15,147 143 210 900 12 355 1,439 101 636 1,176 63,190 3,447 60 159 43 118 49 3,366 3 716 $ 144,655 51,229 3,175 2,856 1,685 100 16,667 1,052 156 612 15,912 142 200 900 530 2,310 200 692 1,000 1,000 144,413 2,500 235,000 550 700 21 200 150 3,287 131 - $ 222,827 20,623 1,278 3,558 2,309 100 27,815 2,053 314 942 24,511 248 200 1,800 530 3,990 692 1,000 1,000 210,000 700 900 30 200 1,750 150 3,351 3,618 - $ 204,675 $ 299,489 $ 632,025 $ 536,489 The Height of Desert Living Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, and dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. FY16-17 Actual Program Name Code Compliance Total $ $ 71,768 71,768 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 74,502 $ 79,058 $ 74,502 $ 79,058 FY19-20 Proposed Budget $ 158,855 $ 158,855 Variance Explanations: Code Compliance: officer position. An amount was added for a new full-time code enforcement Use of Funds - Code Compliance - By Program Where does the money go? Code Compliance 100% Total Proposed Budget = $158,855 The Height of Desert Living 227 Operating Budgets Code Compliance Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment/Improvements Internal Service Total FY16-17 Actual $ $ 51,222 1,676 12,006 14 138 1,538 173 5,001 71,768 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 53,439 $ 55,115 1,373 1,544 12,530 12,754 70 150 500 900 99 560 1,372 1,780 1,500 2,700 141 320 3,478 3,235 $ 74,502 $ 79,058 FY19-20 Proposed Budget $ 107,839 3,023 31,053 200 900 560 3,560 2,800 580 1,750 6,590 $ 158,855 Variance Explanations: Wages/Benefits: An amount was added for a new full-time code enforcement officer position. Use of Funds - Code Compliance - By Category Where does the money go? Internal Service 4% Wages 68% Equipment/Imp rovements 1% Contractual Services 2% Employment Utilities Taxes 2% Meetings and Benefits 2% Training 20% 1% Total Proposed Budget = $158,855 228 The Height of Desert Living Operating Budgets Code Compliance Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 99% 99% 99% 99% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Number of Code Enforcement Officers 1 1 1 2 Number of code violation cases** 669 653 620 650 Number of code violation cases reviewed in court proceedings (does not include barking dog cases 7 8 7 8 Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action Quality **Note: The number of cases does not reflect the total quantity of requests for service, as cases are not opened on all requests and complaints. In addition to responding to inquiries, other administrative duties take away time from case work. Productivity Average cost per code violation case FY16-17 Actual FY17-18 Actual $107.28 $114.09 The Height of Desert Living FY18-19 Estimate $127.51 FY19-20 Target $240.68 229 Operating Budgets Code Compliance Division FY19-20 Proposed Budget Summary of Expenditures Code Compliance Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Office Supplies Operating Supplies Uniforms Postage & Delivery Hardw are/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Total Code Compliance 230 FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 51,222 732 889 55 5,576 412 82 208 5,635 54 40 14 138 886 652 173 2 26 4,743 229 $ 53,439 745 603 25 5,788 426 124 208 5,878 55 51 70 500 99 786 586 1,500 141 5 72 3,162 239 $ 55,115 800 719 25 5,792 431 131 233 6,063 54 50 100 50 900 560 780 1,000 200 2,500 130 190 10 3,225 - $ 107,839 1,566 1,407 50 16,832 1,391 288 457 11,863 122 100 100 100 900 560 1,560 2,000 300 2,500 150 330 100 1,750 10 6,580 - $ 71,768 $ 74,502 $ 79,058 $ 158,855 The Height of Desert Living Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Expenditures by Program Program Name Mapping & Graphics Total FY16-17 Actual $ $ FY17-18 Actual 99,727 99,727 $ $ 96,039 96,039 FY18-19 Revised Budget $ 110,363 $ 110,363 FY19-20 Proposed Budget $ 113,328 $ 113,328 Use of Funds - Mapping & Graphics - By Program Where does the money go? Mapping & Graphics 100% Total Proposed Budget = $113,328 The Height of Desert Living 231 Operating Budgets Mapping & Graphics Division Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Contractual Services Supplies FY16-17 Actual $ Equipment Internal Service Total $ 67,891 1,170 16,384 1,569 4,568 3,342 4,338 465 99,727 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 69,564 $ 73,077 1,103 1,216 17,230 17,667 1,883 1,000 2,000 393 2,500 3,959 7,200 1,465 5,400 442 303 $ 96,039 $ 110,363 FY19-20 Proposed Budget $ 75,693 1,259 17,998 1,000 1,000 2,500 10,000 3,600 278 $ 113,328 Use of Funds - Mapping & Graphics - By Category Where does the money go? Employment Taxes 1% Wages 67% Benefits 16% Dues & Memberships 1% Total Proposed Budget = $113,328 232 Supplies 3% Meetings and Training 1% Maintenance Contractual and Repair Services 2% 9% The Height of Desert Living Operating Budgets Mapping & Graphics Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 95% 95% 95% 95% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 250 200 200 200 Number of aerial site plans completed 100 150 150 150 Number of external customer request processed 100 175 175 175 GIS database maintenance in hours 80 80 80 80 Work order satisfaction rating Quality Number of internal customer requests processed FY19-20 Proposed Budget Summary of Expenditures Mapping & Graphics Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Licenses/Filing Fees Meetings & Training Equipment Maint/Repair Professional Fees Printing Expense Bank/Merc Acct Fees Office Supplies Uniforms Hardw are/Peripherals ISF-Copier Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Mapping & Graphics FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 67,891 954 162 54 8,064 412 54 276 7,468 70 41 569 1,000 4,537 30 3,342 4,338 188 47 230 $ 69,564 971 108 24 8,445 660 75 276 7,652 72 51 1,000 883 393 3,937 22 1,465 70 110 22 239 $ 73,077 1,060 131 25 8,450 668 78 310 8,039 72 50 1,000 2,000 2,500 7,000 100 100 5,300 100 150 113 40 - $ 75,693 1,098 136 25 8,534 603 79 321 8,327 84 50 1,000 1,000 2,500 7,000 2,900 100 3,500 100 130 113 35 - $ 99,727 $ 96,039 $ 110,363 $ 113,328 The Height of Desert Living 233 Operating Budgets Planning & Zoning Division Planning & Zoning Division Service Delivery Plan The Planning & Zoning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land-use planning-related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final sub-division plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Commercial Site Plans, signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Ordinance, Subdivision Ordinance and Town Code. Program Name Long Range Planning Planning & Zoning Total FY16-17 Actual $ 81,569 81,569 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget 98,097 109,814 $ 98,097 $ 109,814 Use of Funds - Planning - By Program Where does the money go? Planning & Zoning 100% Total Proposed Budget = $111,481 234 The Height of Desert Living FY19-20 Proposed Budget $ 111,481 111,481 Operating Budgets Planning & Zoning Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 59,949 2,005 12,031 1,535 138 450 2,349 231 1,761 1,120 81,569 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 75,814 $ 79,643 1,985 2,191 15,968 16,427 1,340 1,754 2,400 900 1,484 4,150 175 1,302 100 1,331 947 $ 98,097 $ 109,814 FY19-20 Proposed Budget $ 82,480 2,279 16,851 1,754 2,400 3,350 1,245 100 1,022 $ 111,481 Use of Funds - Planning - By Category Where does the money go? Wages 74% Internal Service 1% Supplies 1% Contractual Services 3% Meetings and Training 2% Dues & Memberships 2% Employment Taxes 2% Benefits 15% Total Proposed Budget = $111,481 The Height of Desert Living 235 Operating Budgets Planning & Zoning Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Number of Long-Range Planning Projects N/A 7 (4) 8 6 Number of Subdivision Ordinance Projects N/A 19 (33) 50 45 Number of Zoning Cases N/A 48 (30) 40 35 Number of Building Permit Reviews 527 623 (211) 658 600 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 100% 100% 100% 100% 100% 100% 100% 100% Quality Percentage of first reviews of plans completed within the established department turnaround time Staff Training (1 time/year) 236 The Height of Desert Living Operating Budgets Planning & Zoning Division FY19-20 Proposed Budget Summary of Expenditures Planning & Zoning Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Telecommunications Printing Expense Advertising/Signage Bank/Merc Acct Fees Office Supplies Program Materials Uniforms Postage & Delivery Small Tools Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Planning FY17-18 Actual FY16-17 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 59,949 871 1,053 81 4,665 343 45 274 6,594 69 41 587 947 138 450 78 1,735 536 186 45 1,761 621 140 130 230 $ 75,814 1,093 867 24 5,788 426 75 311 8,339 78 51 900 266 1,074 1,350 134 175 387 234 333 139 239 $ 79,643 1,169 997 25 5,792 431 78 337 8,761 78 50 900 1,250 504 2,400 900 350 3,000 800 900 200 202 100 500 331 116 - $ 82,480 1,209 1,045 25 5,849 459 79 349 9,073 92 50 900 1,250 504 2,400 350 3,000 900 200 145 100 475 417 130 - $ 81,569 $ 98,097 $ 109,814 $ 111,481 The Height of Desert Living 237 Operating Budgets Planning & Zoning Division 238 The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living 239 Operating Budgets Community Services Department COMMUNITY SERVICES DEPARTMENT Executive Assistant Director Recreation Manager Recreation Coordinator Recreation Coordinator Lead Park Attend. (.49) Park Attendant (.39) Park Attendant (.39) Communications & Marketing Coordinator (.8) (shared – Admin.) Community Center Manager Senior Services Supervisor Community Center Operations Coordinator Senior Services Activities Coordinator (.75) Lead Operations Support Worker (.63) Senior Services Activities Coordinator (.45) Lead Operations Support Worker (.65) Senior Services Activities Coordinator (.58) Operations Sup Worker (.11) Park Attendant (.39) Operations Sup Worker (.04) Park Attendant (.40) Operations Sup Worker (.02) Park Attendant (.39) Customer Service Rep II (.35) Customer Service Rep II (.53) Parks Superintendent Operations Sup Worker (.20) Note: Numbers in parentheses represent full-time equivalents (FTE). 240 The Height of Desert Living Park Operations Lead Park Operations Lead Park Operations Lead Park Operations Lead Full Time Shared Full Time Part time Operating Budgets Community Services Department COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, public art, tourism, and the Avenue of the Fountains Plaza. Division Community Services Recreation Parks Community Center Operations Senior Services Total FY16-17 Actual $ 236,916 447,385 1,169,341 216,560 202,898 $ 2,273,100 Expenditures by Division FY17-18 FY18-19 Actual Revised Budget $ 185,182 $ 198,127 501,645 616,098 1,055,043 1,215,482 240,316 293,198 195,665 197,875 $ 2,177,851 $ 2,520,780 FY19-20 Proposed Budget $ 234,329 635,552 1,226,390 286,622 212,946 $ 2,595,839 Use of Funds - Community Services - By Division Where does the money go? Community Center Operations 11% Parks 48% Recreation 24% Total Proposed Budget = $2,595,839 The Height of Desert Living Senior Services 8% Community Services 9% 241 Operating Budgets Community Services Department Program Name Administration Community Events Fountain Home Delivered Meals Open Space Operations Senior Membership Special Interest Programs Sports Activities Youth & Teen Programs Total FY16-17 Actual $ 771,273 92,687 232,123 48,935 48,696 925,052 66,741 17,025 48,863 21,705 $ 2,273,100 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 527,950 $ 631,448 165,798 180,478 150,662 175,335 45,606 61,570 11,172 37,158 1,200,355 1,336,885 16,087 15,821 39,293 52,170 20,928 29,915 $ 2,177,851 $ 2,520,780 FY19-20 Proposed Budget $ 697,600 173,575 175,515 67,010 45,330 1,338,471 15,878 52,520 29,940 $ 2,595,839 Variance Explanations: Open Space: The increase is a result of additional expenses for the new Adero Canyon trailhead. Use of Funds - Community Services - By Program Where does the money go? Operations 51% Open Space 2% Home Delivered Meals 3% Fountain 7% 242 Community Events 7% Special Interest Programs 1% Sports Activities 2% Youth & Teen Programs Administration 1% 26% Total Proposed Budget = $2,595,839 The Height of Desert Living Operating Budgets Community Services Department FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Contingency Total $ 876,851 40,892 159,107 6,284 10,615 287,731 347,760 365,594 83,829 46,996 132 47,309 $ 2,273,100 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 876,978 $ 970,566 37,198 43,436 176,840 190,341 6,681 6,149 7,476 17,990 181,623 210,672 324,420 375,590 383,122 494,975 87,746 119,517 47,386 24,500 1,983 2,100 46,398 39,944 25,000 $ 2,177,851 $ 2,520,780 FY19-20 Proposed Budget $ 1,017,639 45,447 213,083 7,109 17,790 172,972 377,186 516,847 138,556 9,700 2,100 52,410 25,000 $ 2,595,839 Variance Explanations: Equipment: FY18-19 included one-time budget supplements for chairs and tables for the Community Center. Internal Service: Additional amounts were included for the replacement equipment and vehicles to be purchased. Use of Funds - Community Services - By Category Where does the money go? Contractual Services 21% Supplies 5% Internal Service 2% Contingency 1% Wages 38% Utilities 15% Maintenance and Repair 7% Meetings and Training 1% Employment Benefits Taxes 2% 8% Total Proposed Budget = $2,595,839 The Height of Desert Living 243 Operating Budgets Community Services Department FY19-20 Proposed Budget Summary of Expenditures Community Services Department Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Boards & Commissions Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense 244 $ FY16-17 FY17-18 Actual Actual 694,460 181,248 1,144 11,349 12,425 15,387 1,731 76,199 6,233 718 2,469 71,391 661 1,436 3,717 2,567 10,420 195 1,706 230 3,741 6,269 1,221 94,133 22,819 296 94,393 5,013 3,728 22,674 379 7,525 5,544 6,443 11,616 228,488 5,259 10,867 92,543 10,604 30,453 50,215 29,253 2,257 $ 681,554 194,191 1,233 12,101 12,441 11,856 800 83,650 6,495 1,031 2,291 75,093 684 1,521 6,075 2,136 4,545 7,281 195 2,749 150 2,118 20,650 1,221 12,534 25,460 672 20,465 10,025 3,444 28,681 1,302 8,857 5,369 5,978 31,947 196,266 5,124 5,916 105,959 11,155 24,742 36,499 31,264 2,861 FY18-19 FY19-20 Revised Budget Proposed Budget $ The Height of Desert Living 746,187 224,379 13,730 14,214 14,795 697 86,856 6,831 1,126 3,157 82,083 733 1,545 8,010 1,940 4,209 17,415 575 1,300 1,400 2,700 5,950 2,440 50,600 20,400 2,450 31,790 11,010 6,324 37,800 2,380 6,575 9,850 1,803 15,900 232,940 6,380 9,942 111,516 14,812 33,088 50,340 60,221 5,205 $ 783,934 233,705 14,301 14,906 15,540 700 103,987 7,904 1,217 3,319 86,231 870 1,545 8,010 2,240 4,869 17,215 575 1,300 1,400 2,700 5,950 2,440 27,600 15,400 2,450 31,790 11,010 6,624 30,800 2,380 6,575 6,850 1,803 15,900 232,940 6,380 5,754 112,500 19,612 58,340 49,365 54,677 4,280 Operating Budgets Community Services Department FY19-20 Proposed Budget Summary of Expenditures Community Services Department Description General Fund-continued Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Softw are Hardw are/Peripherals Furniture/Appliances Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Park Improvements Total Community Services FY16-17 FY17-18 Actual Actual FY18-19 FY19-20 Revised Budget Proposed Budget $ 2,691 45,269 28,822 5,815 57,184 104,875 8,760 3,320 12,563 415 27,615 3,719 32,510 3,663 24 3,635 212 847 15,212 6,999 20,091 132 3,107 238 37,565 4 6,394 - $ 1,763 37,001 27,956 6,001 90,626 116,316 8,095 2,332 15,460 540 28,379 3,572 33,710 3,728 25 4,654 1,317 14,433 26,981 1,983 1,582 280 38,375 52 6,109 - $ 3,250 54,924 33,990 6,704 97,500 138,427 11,326 3,700 13,279 1,100 63,728 3,120 30,610 3,729 251 4,500 15,000 5,000 2,100 875 38,948 121 25,000 - $ 3,900 61,000 32,490 6,704 91,000 145,007 10,083 3,700 13,429 1,100 75,678 3,120 37,610 3,679 240 4,500 5,200 2,100 1,372 50,927 112 25,000 - $ 2,273,100 $ 2,177,851 $ 2,520,780 $ 2,595,839 The Height of Desert Living 245 Operating Budgets Community Services Department FY18-19 Department Accomplishments Initiative Strategic Value Expanded annual summer camp to two weeks Goal #3, Objective #2 Received two playground grants to develop two new play spaces within Four Peaks Park Goal #1, Objective #3; Goal #3, Objective #2 Two grants awarded to Tourism Division Goal #1, Objective #3 Produced the first Irish Fountain Fest event Goal #1, Objective #3; Goal #3, Objective #2 Introduced new programs: Melt, Meditation, Noon Year’s Eve, Community Center Takeover Reconstruction of three ballfields at Golden Eagle Park Hosted a number of new special events on the Avenue of the Fountains Plaza and Fountain Park Goal #3, Objective #2; Goal # 5, Objective #1 Goal #2, Objective #1; Goal #3, Objective #2 Goal #1, Objective #3; Goal #3, Objective #2 Completed the Adero Canyon Trailhead Goal #1, Objective #3 Completed second Tourism promotional video Goal #1, Objective #3; Goal #3, Objective #2 FY19-20 Objectives Initiative Strategic Value Continue Four Peaks Park Renovation Goal #1, Objective #3; Goal #3, Objective #2; Goal #2, Objective #1 Evaluate Community Center space for most efficient use Goal #1, Objective #3; Goal #3, Objective #2 Continue to increase the number of special events Organize specialty youth programs Continue to participate in the Youth Coalition Continue to Support Youth Sports Club Expand the use of social media to promote activities and events 246 Goal #1, Objective #3 Goal #3, Objective #2 Estimated Cost/Funding Source $700,000 CIP To be Determined/General Fund/ Facility Replacement Fund To be Determined/General Fund To be Determined/General Fund Goal #5, Objective #1 $0 Goal #3, Objective #2 $0 Goal #3, Objective #2 To be Determined/General Fund The Height of Desert Living Operating Budgets Community Services Division Community Services Division Service Delivery Plan The Community Services Division, through its administrative services, provides direction to and clerical support for the Department by the Community Services Director and executive assistant. Program Name Administration Total FY16-17 Actual $ $ 236,916 236,916 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 185,182 $ 198,127 $ 185,182 $ 198,127 FY19-20 Proposed Budget $ 234,329 $ 234,329 Use of Funds - Community Services - By Program Where does the money go? Administration 100% Total Proposed Budget = $234,329 Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment/Improvements Internal Service Total FY16-17 Actual $ $ 186,018 3,115 33,245 398 532 2,282 973 3,347 767 6,239 236,916 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 131,839 $ 139,774 1,927 2,337 37,926 39,626 60 2,442 6,100 2,193 2,720 1,062 600 3,837 3,600 480 452 40 3,376 2,918 $ 185,182 $ 198,127 The Height of Desert Living FY19-20 Proposed Budget $ 153,838 2,578 38,941 3,600 2,720 600 28,600 470 2,982 $ 234,329 247 Operating Budgets Community Services Division Use of Funds - Community Services - By Category Where does the money go? Wages 66% Employment Taxes 1% Benefits 17% Internal Service 1% Contractual Services 12% Total Proposed Budget = $234,329 Meetings and Training Maintenance 2% and Repair 1% Variance Explanations: Contractual Services: facilities study. A budget supplement was added for a parks/programs/ Activities/Results Performance Measures Continue to serve as staff liaison to the two advisory commissions. Continue to support commission and Council joint meetings. Prepare/post commission meeting agendas both pre and post meetings. Prepare commission meeting minutes and post approved meeting minutes FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 18 18 18 18 2 2 1 1 36 36 36 36 18 18 18 18 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Yes Yes Yes Yes 1 2 2 3 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 13,500+ 15,000+ 20,000+ 25,000+ Quality Continue to provide support for various improvements to the parks. Administer contracts for various capital projects. Productivity Monitor number of trail users 248 The Height of Desert Living Operating Budgets Community Services Division FY19-20 Proposed Budget Summary of Expenditures Community Services Division Description General Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Boards & Commissions Vehicle Maint/Repair Office Equip Maint/Repair Telecommunications Gas & Oil Professional Fees Rentals & Leases Printing Expense Office Supplies Cleaning/Janitorial Supplies Operating Supplies Postage & Delivery ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Total Community Services FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 186,018 2,581 425 109 15,039 1,195 140 539 15,811 139 381 356 42 337 195 85 2,197 778 195 3,293 54 702 8 58 6 19 5,757 457 $ 131,836 1,676 204 47 20,852 1,658 280 404 14,502 134 96 60 2,247 195 29 2,164 784 279 3,368 470 467 13 40 16 27 2,856 478 $ 139,774 2,040 250 47 20,662 1,662 293 591 15,375 138 95 810 5,525 575 500 2,220 600 3,600 450 2 5 2,913 - $ 153,838 2,256 275 47 18,571 1,501 220 651 16,922 171 95 810 3,025 575 500 2,220 600 25,000 3,600 450 20 10 2,972 - $ 236,916 $ 185,182 $ 198,127 $ 234,329 The Height of Desert Living 249 Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. Program Name Administration Operations Total FY16-17 Actual $ $ 95,287 121,273 216,560 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ - $ 240,316 293,198 $ 240,316 $ 293,198 Use of Funds - Community Center - By Program Where does the money go? Operations 100% Total Proposed Budget = $286,622 250 The Height of Desert Living FY19-20 Proposed Budget $ $ 286,622 286,622 Operating Budgets Community Center Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 151,895 9,580 22,073 853 1,531 1,083 8,155 3,438 15,522 2,430 216,560 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 175,708 $ 208,868 9,505 11,726 24,004 26,725 902 1,092 2,000 (83) 2,004 1,138 6,108 7,150 12,133 1,930 3,650 17,838 18,800 2,224 92 $ 240,316 $ 293,198 FY19-20 Proposed Budget $ 219,939 12,306 27,685 852 2,000 2,304 2,064 11,806 3,600 4,000 66 $ 286,622 Variance Explanations: Equipment: FY18-19 included one-time budget supplements for chairs and tables for the Community Center. Use of Funds - Community Center - By Category Where does the money go? Supplies Equipment 1% Contractual 1% Services 4% Utilities 1% Wages 77% Maintenance and Repair 1% Meetings and Training Benefits 1% 10% Employment Taxes 4% Total Proposed Budget = $286,622 The Height of Desert Living 251 Operating Budgets Community Center Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target N/A N/A N/A Good FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Number of bookings 3,764 4,295 4,350 4,350 Number of patrons served 73,010 81,826 84,000 84,000 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $8.85 $9.82 $11.98 $11.37 To attain a high overall satisfaction rating (good or better) with quality on rental evaluations Quality Productivity Net operating costs of facility per capita* *Population based on the U.S. Census 2016 estimate 252 The Height of Desert Living Operating Budgets Community Center Division FY19-20 Proposed Budget Summary of Expenditures Community Center Description General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Office Equip Maint/ Repair Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Furniture/Appliances Small Tools Hardw are/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Community Center FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 91,699 60,196 3,781 2,201 3,141 456 10,311 762 99 361 10,087 93 360 746 107 1,532 1,083 3,477 62 2,505 1,288 823 675 11 498 719 952 583 523 12,771 2,228 268 2 2,160 $ $ 216,560 $ 104,990 $ 70,718 4,411 2,556 2,368 169 10,621 788 138 361 11,549 109 439 575 327 (83) 1,138 3,534 62 1,281 1,283 990 264 42 252 351 565 455 869 754 13,792 2,424 60 2,164 240,316 The Height of Desert Living $ 118,235 90,633 5,519 3,037 2,981 189 11,584 862 156 501 13,006 116 500 600 492 2,000 2,004 6,108 300 3,600 130 2,850 3,000 1,320 933 450 1,000 550 1,000 650 15,000 3,800 68 24 - $ 124,935 95,004 5,784 3,197 3,134 191 11,698 918 158 529 13,743 139 500 700 152 2,000 2,304 2,064 300 4,056 130 3,500 1,500 1,320 1,000 450 1,000 550 1,000 600 4,000 50 16 - 293,198 $ 286,622 253 Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for youth and adult sports programs, youth and teen programs, special events, and facility rentals. Each year, our experienced staff works to meet the goals through efficient park maintenance and operations methods. Location Name Town Hall Avenue of the Fountains Plaza Fountain Park Golden Eagle Park Four Peaks Park Desert Vista Park Open Space/Trails Total FY16-17 Actual $ 79,212 78,400 466,587 228,978 95,972 171,496 48,696 $ 1,169,341 Expenditures by Location FY17-18 FY18-19 Actual Revised Budget $ 83,229 $ 95,607 84,162 114,257 367,700 416,436 290,389 321,351 113,522 141,308 104,869 89,365 11,172 37,158 $ 1,055,043 $ 1,215,482 FY19-20 Proposed Budget $ 99,632 124,060 443,045 294,371 128,328 91,624 45,330 $ 1,226,390 Variance Explanations: Open Space/Trails: The increase is a result of additional expenses for the new Adero Canyon trailhead. Uses of Funds - Parks - By Location Open Where the Money Goes Space/Trails Town Hall 4% 8% Desert Vista Park 7% Avenue of the Fountains Plaza 10% Four Peaks Park 10% Golden Eagle Park 24% Total Proposed Budget = $1,226,390 254 The Height of Desert Living Fountain Park 37% Operating Budgets Parks Division FY16-17 Actual Program Name Administration Fountain Open Space Operations Total $ 84,742 232,123 48,696 803,780 $ 1,169,341 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 83,229 $ 95,607 150,662 175,335 11,171 37,158 809,981 907,382 $ 1,055,043 $ 1,215,482 FY19-20 Proposed Budget $ 99,632 175,515 45,330 905,913 $ 1,226,390 Variance Explanations: Open Space: The increase is a result of additional expenses for the new Adero Canyon trailhead. Uses of Funds - Parks - By Program Where the Money Goes Administration 10% Operations 90% Total Proposed Budget = $1,226,390 The Height of Desert Living 255 Operating Budgets Parks Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Total $ 204,042 9,446 56,020 2,324 1,560 281,459 341,865 172,653 41,701 25,196 132 32,943 $ 1,169,341 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 233,687 $ 252,164 8,187 9,630 69,204 73,163 1,125 1,040 3,413 8,390 176,890 202,298 317,089 364,258 137,289 184,583 45,972 77,504 24,213 4,500 1,983 2,100 35,991 35,852 $ 1,055,043 $ 1,215,482 FY19-20 Proposed Budget $ 262,047 10,011 77,547 1,040 8,390 164,298 368,882 190,154 89,507 4,500 2,100 47,914 $ 1,226,390 Variance Explanations: Internal Service: Additional amounts were included for the replacement equipment and vehicles to be purchased. Internal Service 4% Supplies 7% Uses of Funds - Parks - By Category Where the Money Goes Wages 21% Contractual Services 17% Employment Taxes 1% Utilities 30% Total Proposed Budget = $1,226,390 256 The Height of Desert Living Benefits 6% Meetings and Training 1% Maintenance and Repair 13% Operating Budgets Parks Division FY19-20 Proposed Budget Summary of Expenditures Parks Description General Fund Salaries-Full Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Bank/Merc Acct Fees Community Contracts/Events $ FY16-17 FY17-18 Actual Actual 203,016 1,026 2,884 6,265 297 29,971 2,247 282 704 22,445 208 162 2,109 215 1,560 1,706 230 3,741 6,269 1,221 94,133 22,819 296 94,393 4,928 22,674 379 7,525 3,085 6,443 11,616 228,488 5,259 5,167 92,543 10,409 18,523 5,000 2,040 88 655 40,925 $ 232,572 1,115 3,306 4,728 153 36,262 2,518 416 809 25,706 240 254 3,000 795 330 3,413 2,749 150 2,118 20,650 1,221 12,534 25,460 672 20,465 8,906 28,681 1,302 8,857 5,199 5,978 31,947 196,266 4,920 2,869 105,959 7,075 10,765 6,445 1,937 1,112 66 The Height of Desert Living FY18-19 FY19-20 Revised Budget Proposed Budget $ 252,164 3,712 5,794 124 37,234 2,583 443 1,066 27,739 248 250 3,600 590 450 8,390 1,300 1,400 2,700 5,950 2,440 50,600 20,400 2,450 30,290 10,510 37,800 2,380 6,575 9,800 1,803 15,900 232,940 6,380 3,210 111,516 10,212 13,900 20,380 3,900 6,500 771 - $ 262,047 3,855 6,032 124 40,054 2,973 446 1,110 28,824 290 250 3,600 590 450 8,390 1,300 1,400 2,700 5,950 2,440 27,600 15,400 2,450 30,290 10,510 30,800 2,380 6,575 6,800 1,803 15,900 232,940 6,380 2,851 112,500 14,212 13,900 20,380 2,900 6,500 771 - 257 Operating Budgets Parks Division FY19-20 Proposed Budget Summary of Expenditures Parks Description General Fund-continued Landscape Contracts ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardw are/Peripherals Furniture/Appliances Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Park Improvements Total Parks 258 FY16-17 FY17-18 Actual Actual $ 104,875 545 156 12,530 415 25,720 728 2,154 3,502 1,603 20,091 132 215 2 31,808 919 - $ $ 1,169,341 $ FY18-19 FY19-20 Revised Budget Proposed Budget 116,316 $ 649 262 15,405 540 27,701 117 1,921 25 3,758 46 (245) 20,653 1,983 399 1 35,114 478 1,055,043 $ The Height of Desert Living 138,427 705 100 13,279 1,100 60,353 120 300 2,250 2 4,500 2,100 160 35,692 - $ 145,007 695 100 13,279 1,100 72,353 120 300 2,250 5 4,500 2,100 315 47,599 - 1,215,482 $ 1,226,390 Operating Budgets Parks Division Activities/Results Performance Measures Fountain Hills Park Systems FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Good Good Good Good Number of Special Events hosted in parks 50 35 33 35 Appearance/availability Good Good Good Good FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Restrooms serviced and cleaned 365 days 365 days 365 days 365 days Ramadas cleaned and serviced 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $44.30 $39.70 $43.40 $45.72 203/36,269 319/55,691 225/30,260 325/60,000 24,000+ 50,000+ 30,000+ 55,000+ Maintain a high overall satisfaction rating (good or better) of maintenance/operations Quality Productivity Net expenditures for park operation per capita* Park rental/revenue Fountain Hills Hiking Trail visitors *Population based on the U.S. Census 2016 estimate Fountain Hills Recreation Statistics:         119 Acres of Developed Parks 822 Acres of Mountain Preserve Park 8 Acres of Botanical Garden Preserve 1 Acre of Community Garden 59 Acres of Lake Overlook Trail Preserve 7.7 Miles of Mountain Preserve Trails 2.1 Miles of Preserve Trails 8.7 Miles of Urban Trails (FIT) The Height of Desert Living 259 Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life for Fountain Hills residents by providing recreation services that will meet the intellectual, social, cultural, and leisure needs of all residents. Program activities include: special interest classes, youth and adult sports programs, youth and teen programs, special events, and facility rentals. Program Name Administration Community Events Special Interest Programs Sports Activities Youth & Teen Programs Total FY16-17 Actual $ Youth & Teen Programs 5% Sports Activities 8% $ 267,105 92,687 17,025 48,863 21,705 447,385 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 259,539 $ 337,714 165,799 180,478 16,087 15,821 39,293 52,170 20,927 29,915 $ 501,645 $ 616,098 FY19-20 Proposed Budget $ 363,639 173,575 15,878 52,520 29,940 $ 635,552 Use of Funds - Recreation - By Program Where does the money go? Administration 58% Special Interest Programs 2% Community Events 27% Total Proposed Budget = $635,552 260 The Height of Desert Living Operating Budgets Recreation Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Contingency Total $ $ 201,462 11,504 38,661 1,549 8,044 2,459 2,981 143,403 31,761 3,405 2,156 447,385 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 199,012 $ 244,958 10,677 13,767 35,480 42,033 3,373 2,567 1,597 1,300 1,260 1,500 5,131 4,624 203,684 248,596 35,609 30,763 2,811 3,011 990 25,000 $ 501,645 $ 616,098 FY19-20 Proposed Budget $ 257,987 14,409 48,917 4,567 3,600 1,500 5,640 234,796 37,754 1,382 25,000 $ 635,552 Variance Explanations: Utilities: Budget was increased for fuel for the park attendants. Supplies: Budget was increased for youth and teen program materials in anticipation of additional teen trip programming. Contractual Services 36% Utilities 1% Use of Funds - Recreation - By Category Where does the money go? Supplies 6% Contingency 4% Meetings and Training 1% Dues & Memberships 1% Benefits 8% Employment Taxes 2% Wages 41% Total Proposed Budget = $635,552 The Height of Desert Living 261 Operating Budgets Recreation Division Activities/Results Performance Measures FY16 - 17 Actual FY17 - 18 Actual FY18 - 19 Estimate FY19 20 Target 85% 88% 90% 92% 30% 38% 40% 40% FY16 - 17 Actual FY17 - 18 Actual FY18 - 19 Estimate FY19 - 20 Target Number of individual program participants1 2,737 2,766 2,850 2,900 Number of team sport participants 345 315 600 650 Number of teen trip/teen activity participants 378 492 500 550 Number of volunteer hours in support of Town recreation programs2 826 1120 1,000 1,050 Number of youth sport, Boys and Girls Club, and FHUSD facility bookings 1,397 1,771 1,700 1,750 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $7.36 $9.89 $11.38 $11.11 To attain a High overall satisfaction rating (good or better) with the quality of Town recreation programs in post-program evaluations To achieve a high return rate on recreation program surveys Quality Productivity Net operating costs of recreation programs per capita3 1 Does not include participations at special events or teen drop in programs Volunteer hours are estimated 3 Population based on U.S. Census 2016 estimate 2 262 The Height of Desert Living Operating Budgets Recreation Division FY19-20 Proposed Budget Summary of Expenditures Recreation Description General Fund Salaries-Full Time Salaries-Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Vehicle Maint/Repair Sign Repair & Replacement Equipment Maint/Repair Telecommunications Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events ActiveNet Fees Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Softw are Hardw are/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Total Recreation FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 148,068 53,276 118 3,353 2,814 4,793 544 20,041 1,556 188 601 15,826 155 294 194 1,355 8,044 2,459 2,982 11,674 50,215 17,327 122 98 17,070 24,018 3,176 16,259 3,444 254 7 1,098 29,452 926 24 212 24 3,168 732 47 4 1,373 - $ 143,140 55,754 118 3,481 2,909 4,006 281 15,054 1,112 186 493 15,745 141 423 2,325 454 2,919 1,597 1,090 170 204 1,126 3,801 13,161 36,499 17,792 312 482 14,700 24,340 2,912 90,561 2,925 259 34 1,656 32,309 1,352 27 450 777 1,557 1,168 69 286 52 1,436 - $ 172,978 71,980 4,382 3,600 5,548 237 17,376 1,293 234 732 19,029 169 500 2,700 400 2,167 1,300 1,500 624 4,000 17,880 47,800 32,485 1,100 400 15,800 26,700 3,423 97,500 5,508 700 550 28,595 829 89 710 207 73 25,000 $ 183,971 74,016 4,506 3,787 5,878 238 22,681 1,580 237 779 20,236 204 500 2,700 400 4,167 3,600 1,500 840 4,800 17,880 46,800 26,485 1,100 400 16,800 26,700 3,423 91,000 4,208 700 550 35,595 829 80 1,047 255 80 25,000 $ 447,385 $ 501,645 $ 616,098 $ 635,552 The Height of Desert Living 263 Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and other social services for the community. Provide a mobility medical equipment loaner program to Town residents. Deliver a quality noon-time meal to Town residents who require assistance in obtaining nutritional meals. Program Name Administration Home Delivered Meals Operations Senior Memberships/Activities Total FY16-17 Actual $ $ 87,223 48,934 66,741 202,898 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ - $ 45,606 61,570 150,059 136,305 $ 195,665 $ 197,875 Use of Funds - Senior Services- By Program Where does the money go? FY19-20 Proposed Budget $ $ Home Delivered Meals 31% Operations 69% 264 Total Proposed Budget = $212,946 The Height of Desert Living 67,010 145,936 212,946 Operating Budgets Senior Services Division FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total $ $ 133,434 7,247 9,109 1,160 479 858 38,037 6,160 2,874 3,540 202,898 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 136,731 $ 124,802 6,903 5,976 10,226 8,794 1,221 1,450 25 200 1,364 2,150 31,162 46,063 3,755 7,148 2,483 1,200 1,795 92 $ 195,665 $ 197,875 FY19-20 Proposed Budget $ 123,828 6,143 19,993 650 200 2,150 51,491 7,225 1,200 66 $ 212,946 Variance Explanations: Benefits: Budget was increased as a result of staff changes. Contractual Services 25% Use of Funds - Senior Services- By Category Where does the money go? Supplies 3% Equipment 1% Maintenance and Repair 1% Benefits 9% Employment Taxes 3% Total Proposed Budget = $212,946 The Height of Desert Living Wages 58% 265 Operating Budgets Senior Services Division Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Number of members 1,335 1,254 1,350 1,350 Maintain a high overall satisfaction rating (good or better) of meal quality Good Good Good Good FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 25,126 22,314 25,000 25,000 365 365 365 365 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 61 63 65 65 37 36 35 35 6 6 6 5 15 15 15 14 3,920 3,093 4,400 4,100 59 38 50 65 N/A N/A 100 125 Quality Number of attendees to senior programs And presentations Number of days per year meals delivered Productivity Number of senior programs offered Number of special guest speaker presentations offered Number of socialization activities/special events offered Number of support groups & social services offered Number of meals delivered annually Number of clients participating in HDM program Number of pieces of medical equipment loaned out 266 The Height of Desert Living Operating Budgets Senior Services Division FY19-20 Proposed Budget Summary of Expenditures Senior Services FY16-17 Actual Description FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget 69,013 67,718 4,208 1,995 550 150 861 419 11 224 7,592 60 309 750 312 909 25 1,364 816 125 80 22,301 3,616 694 3,530 1,079 391 1,565 719 27 109 2,347 182 60 1,554 $ 63,036 61,766 3,829 1,825 222 100 431 267 6,934 62 200 900 350 1,100 200 2,100 50 1,008 2,540 156 75 32,624 4,290 1,190 4,180 2,000 2,375 1,900 715 158 1,200 68 24 - $ 59,143 64,685 4,011 1,811 221 100 10,983 932 156 250 6,506 66 200 900 550 100 200 2,100 50 1,260 2,565 156 150 37,700 4,290 1,190 4,180 2,000 150 2,325 1,900 715 135 1,200 50 16 - 195,665 $ 197,875 $ 212,946 General Fund Salaries-Full Time Salaries-Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allow ance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Instructor Fees Rentals & Leases Printing Expense Contractual Services Constituent Communication Bank/Merc Acct Fees ActiveNet Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Hardw are/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Total Senior Services $ $ 65,659 $ 67,775 4,214 1,945 763 325 836 474 8 264 7,223 67 238 312 848 479 858 256 156 (22) 28,199 4,803 697 3,947 1,533 14 1,333 1,902 1,378 133 300 2,441 1,886 168 1,486 202,898 $ The Height of Desert Living 267 Operating Budgets Senior Services Division 268 The Height of Desert Living Operating Budgets Law Enforcement Law Enforcement The Height of Desert Living 269 Operating Budgets Law Enforcement LAW ENFORCEMENT District Commander (1 Captain) Deputy Commander (1 Lieutenant) Administration (1 Civilian) Administrative Sergeant (1) Community Liaison (1) 270 School Resource Officer (1) Detective Sergeant Sergeant (1) Patrol Sergeants (6) District Detectives (3) Patrol Deputies (20) The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law enforcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Larry Kratzer, twenty two deputies are assigned to the Town of Fountain Hills. Of these, twenty deputies and six sergeants are assigned to patrol. In addition, one deputy is assigned as the School Resource Officer and one deputy is assigned as the Community Liaison to address quality of life issues, court security, and administrative duties. Additionally, there are three detectives assigned, one detective supervisor sergeant, one administrative sergeant, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Program Name Administration Animal Control Total FY16-17 Actual $ 3,861,018 23,575 $ 3,884,593 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 3,768,356 $ 4,211,488 24,319 $ 3,792,675 $ 4,211,488 The Height of Desert Living FY19-20 Proposed Budget $ 4,785,920 $ 4,785,920 271 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Administration 100% Total Proposed Budget = $4,785,920 Category Dues & Memberships Contractual Services Supplies Damages/Vandalism Internal Service Capital Expenditures Total FY16-17 Actual $ 1,295 3,880,125 650 2,523 $ 3,884,593 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 1,295 $ 1,296 3,769,827 4,200,152 652 40 10,000 3,500 17,401 $ 3,792,675 $ 4,211,488 Use of Funds - Law Enforcement - By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $4,785,920 272 The Height of Desert Living FY19-20 Proposed Budget $ 1,296 4,774,584 40 10,000 $ 4,785,920 Operating Budgets Law Enforcement FY19-20 Proposed Budget Summary of Expenditures Law Enforcement FY16-17 Actual Description General Fund FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget Dues, Subscript & Publicat Printing Expense Advertising/Signage Intergovt Agreements Contractual Services Bank/Merc Acct Fees Law Patrol Jail Fees Animal Control Office Supplies Program Materials Rew ards Program ISF-Copier Charges ISF-Mail Service Charges Furniture/Equipment $ 1,295 644 19,464 2,808 320 3,814,531 42,358 650 172 2,351 - $ 1,295 809 19,464 305 3,715,447 33,802 652 362 3,138 17,401 $ 1,296 10,000 4,090,928 67,500 31,724 40 10,000 - $ 1,296 700 10,000 4,675,701 67,500 20,683 40 10,000 - Total Law Enforcement $ 3,884,593 $ 3,792,675 $ 4,211,488 $ 4,785,920 The Height of Desert Living 273 Operating Budgets Law Enforcement Event Category False Burglar Alarm Welfare Check Citizen/Motorist Assist Suspicious Activity Suspicious Person Civil Action Traffic Hazard Vehicle Crash (no injuries) Animal Noise Problem Audible Burglar Alarm Suspicious Person and Vehicle Theft Loud Neighbors Disturbing Follow Up Criminal Damage Attempt to Locate Injured/Sick Person Abandoned Vehicle Animal Problem Illegal Parking Top 20 Calls for Service 2017 2018 791 735 634 745 174 251 181 192 195 172 143 205 159 177 166 160 186 115 118 157 142 133 109 123 106 117 59 146 121 73 82 82 71 88 68 80 63 79 64 76 Event Category Patrol/Vacation Watch Traffic Violation Speeders Follow Up Traffic Control School Programs/Community Service Citizen/Motorist Assist Community Policing Special Detail Welfare Check Found Property Civil Action Suspicious Person and Vehicle Suspicious Vehicle Suspicious Activity Traffic Hazard Orders of Protection - Civil Use Only Criminal Subpoena - Civil Use Civil Summons - Civil Use Only Suspicious Person Total 3,632 Total 3,906 Top 20 Deputy Initiated Activities 2017 2018 3,762 4,892 1,885 791 1,128 691 836 565 384 514 265 343 208 184 112 269 201 105 97 114 58 47 47 47 52 37 65 24 39 46 45 32 22 34 23 31 28 25 36 17 9,293 8,808 Calls for Service - occurs when a resident contacts the Office, typically by phone, and a deputy is dispatched to handle the call. The calls include calls to '911' for emergency assistance along with non-emergency numbers. Deputy Initiated Activities - occurs when a deputy initiates the dispatch by conducting a traffic stop or other proactive policing event. 274 The Height of Desert Living Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living 275 Operating Budgets Fire & Emergency Medical FIRE DEPARTMENT Fire Chief (1) Assistant Fire Chief/ Fire Marshal (1) 276 Station One Captains (3) A,B,C Shift Station Two Captains (3) A,B,C Shift Firefighters (12) A,B,C Shift Firefighters (6) A,B,C Shift The Height of Desert Living Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire Department is to protect the safety and quality of life of residents, visitors and businesses in Fountain Hills. This mission is achieved by a commitment to exceptional service delivery in fire suppression, emergency medicine and rescue, as well as a proactive approach to fire prevention and public safety education. Department Overview Fire protection and Emergency Medical Service (EMS) are provided by a public/ private partnership between the Town and Rural Metro Corporation. The Town owns the equipment and facilities and Rural Metro supplies the personnel through a contract. The Fire Department is responsible for EMS delivery and fire suppression within the Town limits. The Fire Department is also responsible for fire prevention that includes plan review and building inspections. The Fire Department takes the lead role in emergency management and the Fire Chief serves as the Emergency Manager for the Town. The Fire Department also provides other community services such as public education, CPR classes, child safety seat checks and other safety programs. FY16-17 Actual Program Name Administration Operations Total $ 176,695 3,498,258 $ 3,674,953 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 176,043 $ 180,757 3,690,352 3,737,470 $ 3,866,395 $ 3,918,227 FY19-20 Proposed Budget $ 189,231 3,832,068 $ 4,021,299 Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Administration 5% Operations 95% Total Proposed Budget = $4,021,299 The Height of Desert Living 277 Operating Budgets Fire & Emergency Medical Category Dues & Memberships Meeting & Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Internal Service Total FY16-17 Actual $ 500 53,308 19,547 3,409,898 4,953 38,237 148,510 $ 3,674,953 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 3,959 $ 3,360 2,200 46,257 55,990 21,691 30,320 3,512,228 3,624,060 7,641 12,000 27,265 16,500 247,354 173,797 $ 3,866,395 $ 3,918,227 Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? Utilities 2% Maintenance and Repair 1% Internal Service 4% Total Proposed Budget = $4,021,299 278 The Height of Desert Living FY19-20 Proposed Budget $ 3,360 2,200 55,250 35,820 3,725,735 11,975 16,500 170,459 $ 4,021,299 Contractual Services 93% Operating Budgets Fire & Emergency Medical FY18-19 Department Accomplishments Initiative Strategic Value Relocation of Station 2 Goal # 2, Objective #1 Adopt a revised Emergency Operations Plan N/A Work on a more balanced call volume between both stations N/A Replaced 10 AED’s N/A FY19-20 Objectives Initiative Strategic Value Upgrade the cardiac defibrillators N/A Replace staff vehicle Goal #2, Objective #1 Upgrade mobile radios Goal #2, Objective #1 Preliminary Design of Station 3 Goal #2, Objective #1 The Height of Desert Living Estimated Cost/Funding Source $95,000/Facilities Replacement Fund $54,000/Vehicle Replacement Fund $46,000/Facilities Replacement Fund $150,000 CIP 279 Operating Budgets Fire & Emergency Medical Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 100% 100% 100% 100% 84% 86% 88% 90% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Child Safety Seat Checks 84 58 40 60 Public Education Activities 83 133 90 100 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Fire Prevention Inspections 723 841 850 850 Plan Reviews 228 193 200 200 Complete Annual Minimum Company Standards Training Emergency Response Times (5 Minutes) Quality Productivity 280 The Height of Desert Living Operating Budgets Fire & Emergency Medical FY19-20 Proposed Budget Summary of Expenditures Fire & Emergency Medical Description General Fund Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Fire Protection Systems Irrigation Repair Backflow Testing & Maintenance Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sew er Gas & Oil Professional Fees Printing Expense Intergovt Agreements Contractual Services Bank/Merc Acct Fees Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage Small Tools Hardw are/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Total Fire & Emergency Medical FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 500 12,154 2,555 735 814 18,517 18,533 19,548 392 2,089 3,405,877 1,540 87 1,764 1,048 2,053 3,667 315 1,884 32,371 282 53 139,514 8,661 $ 3,959 1,081 374 814 9,234 34,542 192 19 21,691 304 274 2,004 3,508,053 4 1,589 3,473 2 711 3,456 5,776 413 651 20,425 292 27 238,102 8,933 $ 3,360 2,200 3,000 2,500 2,000 915 400 575 14,850 29,000 150 2,400 200 3,000 1,080 4,740 1,500 20,000 640 900 2,225 3,613,295 7,000 550 50 6,760 1,000 3,600 40 6,500 10,000 250 173,547 - $ 3,360 2,200 150 14,050 40,900 150 3,000 1,080 5,040 1,500 25,200 640 900 2,500 3,721,695 550 50 6,760 1,000 3,600 15 6,500 10,000 269 170,190 - $ 3,674,953 $ 3,866,395 $ 3,918,227 $ 4,021,299 The Height of Desert Living 281 Operating Budgets Fire & Emergency Medical 282 The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living 283 Special Revenue Funds Public Works-Streets Division Streets Fund Public Works Streets Division Streets Fund (HURF) 284 The Height of Desert Living Special Revenue Funds Public Works-Streets Division Streets Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Streets (HURF) Fund, which includes Vehicle License Tax (VLT) and transfers from the Capital Improvement Fund, pays for Streets personnel and contract work for street repair. Expenditures by Program FY16-17 Actual Program Name Administration Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance Total $ FY17-18 Actual 290,357 383,541 2,052,177 66,091 110,664 59,486 $ 2,962,316 $ 314,509 255,891 1,748,607 46,003 188,049 58,888 $ 2,611,947 FY18-19 Revised Budget $ 508,673 374,282 3,926,934 146,811 79,196 $ 5,035,896 FY19-20 Proposed Budget $ 529,357 409,434 4,036,852 153,220 65,196 $ 5,194,059 Variance Explanations: Street Signs: The increase is the result of personnel allocation changes and the new full-time street maintenance technician position. Pavement Management 78% Use of Funds - Streets - By Program Where does the money go? Street Signs 3% Vehicle Maintenance 1% Open Space 8% Total Proposed Budget = $5,194,059 The Height of Desert Living Administration 10% 285 Special Revenue Funds Public Works-Streets Division Streets Fund FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance and Repair Utilities Contractual Services Supplies Equipment Damages/Vandalism Internal Service Contingency Capital Expenditures Total $ 303,776 20,318 79,936 4,056 2,074,883 116,735 298,333 12,721 3,200 8,633 39,725 $ 2,962,316 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 277,807 $ 310,237 15,872 21,138 74,524 89,874 2,003 11,750 300 1,748,410 3,817,420 104,491 143,430 302,896 428,394 10,197 21,320 13,731 20,250 2,280 40,000 34,501 32,083 100,000 24,935 $ 2,611,947 $ 5,035,896 FY19-20 Proposed Budget $ 396,049 27,965 112,380 11,750 3,734,309 145,086 436,552 20,700 14,500 40,000 54,768 200,000 $ 5,194,059 Variance Explanations: Wages/Employment Taxes/Benefits: The increase is the result of personnel allocation changes and the new full-time street maintenance technician position. Equipment: The budget was moved to a different category. Internal Service: The increase is a result of additional vehicle usage charges from the new equipment and vehicles added to the fleet. Contingency: Anticipated In-Lieu revenues are estimated to increase resulting in an increased contingency amount. Use of Funds - Streets - By Category Where does the money go? Utilities Contractual Damages/ Services 3% Vandalism 8% 1% Internal Service 1% Maintenance and Repair 72% Contingency 4% Total Proposed Budget = $5,194,059 286 Wages Employment 8% Taxes Benefits 1% 2% The Height of Desert Living Special Revenue Funds Public Works-Streets Division Streets Fund Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target 95% 95% 95% 95% FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Total residential lane miles 265 265 265 265 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 40 40 40 42 Acreage of medians maintained 56 56 56 56 Number of Adopt-a-Street active participants 65 60 60 55 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target $121.00 $106.69 $211.03 $312.06 Pothole repair requests completed within two business days. Quality Productivity Net Expenditures per capita* *Population based on the U.S. Census 2016 estimate The Height of Desert Living 287 Special Revenue Funds Public Works-Streets Division Streets Fund FY19-20 Proposed Budget Summary of Expenditures Streets Fund Description Streets Fund Salaries-Full Time Overtime On Call Pay Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Road Repair Striping Sidewalk/Pathway Repair Other Road Related Repair Sign Repair & Replacement Pavement Management Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Auditing Expense 288 $ FY16-17 FY17-18 Actual Actual 291,779 2,411 9,587 4,148 15,900 269 42,556 2,759 333 1,157 32,655 297 180 385 3,671 1,027 95 177 9,864 509 6,952 2,643 2,498 256 6,731 108,978 500 52,273 16,724 22,315 1,841,942 1,350 48 32,140 3,812 4,114 64,467 12,201 7,750 $ 263,018 3,022 11,767 3,840 11,860 171 38,752 2,589 424 1,083 30,559 271 246 600 434 1,569 300 21 310 43 1,130 509 14,406 1,993 1,451 2,757 1,647 7,170 3,336 12,326 48,900 14,483 1,530,595 107,333 30,996 3,316 3,703 57,564 8,913 8,530 FY18-19 FY19-20 Revised Budget Proposed Budget $ The Height of Desert Living 304,546 5,691 4,516 16,505 117 48,818 3,558 611 1,314 34,128 303 242 900 11,750 15,000 3,000 2,000 2,500 6,110 10,000 5,300 63,200 22,625 750 1,800 50,000 70,000 112,000 3,453,135 32,720 16,200 4,200 75,910 14,400 9,694 $ 389,325 6,724 5,761 22,057 147 60,189 4,572 766 1,673 43,541 437 302 900 11,750 15,000 3,000 2,000 50,000 2,500 6,110 10,000 16,300 22,625 750 1,800 50,000 70,000 32,000 3,452,224 33,620 16,200 4,956 75,910 14,400 11,460 Special Revenue Funds Public Works-Streets Division Streets Fund FY19-20 Proposed Budget Summary of Expenditures Streets Fund Description Streets Fund-continued Professional Fees Legal Fees Insurance Expense Rentals & Leases Printing Expense Advertising/signage Contractual Services Landscape Contracts Traffic Signals Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Miscellaneous Expense Small Tools Softw are Hardw are/Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Furniture/Equipment Total Streets FY16-17 FY17-18 Actual Actual FY18-19 FY19-20 Revised Budget Proposed Budget $ 4,900 25,033 76,145 50 32,829 151,627 1,959 75 19 8,833 431 1,279 125 1,556 845 800 8,633 9 1 36,703 28 2,983 - $ 3,966 39,003 80,398 1,304 81 45 34,560 135,009 34 291 1,440 6,123 752 1,161 156 241 1,048 6,606 6,076 2,280 1 31,450 20 3,030 24,935 $ 30,600 40,000 87,000 5,000 13,500 200,000 42,600 2,075 500 150 15,600 500 995 1,500 5,250 7,500 7,500 40,000 5 32,078 100,000 - $ 30,600 54,000 104,392 13,500 175,000 47,600 2,075 500 150 15,600 500 1,875 5,250 7,500 1,750 40,000 5 54,747 16 200,000 - $ 2,962,316 $ 2,611,947 $ 5,035,896 $ 5,194,059 The Height of Desert Living 289 Special Revenue Funds Public Works-Streets Division Streets Fund 290 The Height of Desert Living Special Revenue Funds Administration Excise Tax Funds Administration Excise Tax Funds Downtown Strategy Economic Development Tourism The Height of Desert Living 291 Special Revenue Funds Administration Excise Tax Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund had been funded through a dedicated portion of the Town’s local sales tax (0.1% of 2.6%). On April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund) Economic Development Fund (new) Both funds were originally funded through the dedicated 0.1% of local sales tax with a 60/40 split—60% of sales tax revenues would be allocated to the new Economic Development Fund and 40% of sales tax revenues would be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. In January 2015, the percentage was changed to 80/20, respectively. The Economic Development Fund is now funded with 80% of the 0.1% local sales tax and will be available for any economic development purpose. 292 The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhancement to the downtown area through capital and economic development expenditures to enhance the downtown’s economic base. FY16-17 Actual Program Name Administration Total $ $ 34,056 34,056 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 56,044 $ 40,885 $ 56,044 $ 40,885 FY19-20 Proposed Budget $ 38,400 $ 38,400 Use of Funds - Downtown Strategy - By Program Where does the money go? Administration 100% Total Proposed Budget = $38,400 Category Maintenance and Repair Contractual Services Total FY16-17 Actual $ $ 34,056 34,056 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 12,981 $ 10,000 43,063 30,885 $ 56,044 $ 40,885 The Height of Desert Living FY19-20 Proposed Budget $ $ 38,400 38,400 293 Special Revenue Funds Administration Downtown Strategy Fund Variance Explanations: Maintenance and Repair/Contractual Service: Budgets were moved for more accurate reporting purposes. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractual Services 100% Total Proposed Budget = $38,400 FY19-20 Proposed Budget Summary of Expenditures Downtown Strategy Fund Description FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget Downtown Strategy Fund Sign Repair & Replacement $ Lighting Repair Management Fees Advertising/Signage Holiday Lighting Total Downtown Strategy Fund 294 - $ 291 33,765 $ 34,056 12,981 $ 313 29 42,721 $ 56,044 - $ 10,000 535 30,350 $ The Height of Desert Living 40,885 400 38,000 $ 38,400 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Economic Development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business community and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The Economic Development Plan is a multi-tiered approach to building a strong economic base. Creating more base jobs locally will attract more year-round residents to live, work and play in the community. Expanding the market for local businesses creates revenues that support the community’s quality of life. As revenues are generated and the economic base expands, revenues are available for basic services such as parks, recreation and roadway improvements. Program Name Administration Total FY16-17 Actual $ $ 134,102 134,102 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 183,332 $ 264,812 $ 183,332 $ 264,812 FY19-20 Proposed Budget $ 285,482 $ 285,482 Use of Funds - Economic Development - By Program Where does the money go? Administration 100% Total Proposed Budget = $285,482 The Height of Desert Living 295 Special Revenue Funds Administration Economic Development Fund Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Utilities Contractual Services Supplies Equipment/Improvements Internal Service Total Variance Explanations: FY16-17 Actual $ $ 83,697 1,441 18,484 8,755 4,074 919 16,253 164 31 284 134,102 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 85,749 $ 145,614 1,372 2,449 20,098 39,933 8,968 8,606 3,539 6,915 63,125 59,034 52 200 2,000 429 61 $ 183,332 $ 264,812 FY19-20 Proposed Budget $ 208,941 3,481 41,867 9,504 6,320 15,100 200 69 $ 285,482 Contractual Services: FY18-19 included a budget supplement for marketing assistance for retail recruitment. Use of Funds - Economic Development - By Category Where does the money go? Employment Taxes 1% Benefits 15% Dues & Memberships 3% Meetings & Training 2% Wages 73% Total Proposed Budget = $285,482 296 The Height of Desert Living Contractual Services 6% Special Revenue Funds Administration Economic Development Fund Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate 30 jobs $1M Capital Expenditures 25 jobs $1.5M Capital Expenditures Facilitate and/or recruit new base sector employment opportunities 20 jobs $500K Capital Expenditures Facilitate expansion of targeted existing business 20 jobs $50K Capital Expenditures 15 jobs 62 jobs $100K Capital Expenditures Support and structure assistance for entrepreneurial growth 1 through JumpStart Biz 2 through JumpStart Biz 2 through JumpStartBiz The Height of Desert Living FY19-20 Target 40 jobs $40 M Capital Expenditures 30 jobs $1M Capital Expenditure s 3 through JumpStar tBiz 297 Special Revenue Funds Administration Economic Development Fund FY19-20 Proposed Budget Summary of Expenditures Economic Development Fund Description Economic Development Fund Salaries-Full Time $ Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Meetings & Training Telecommunications Professional Fees Printing Expense Advertising/Signage Community Contracts/Events Marketing Office Supplies Uniforms Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Economic Development Fund 298 $ FY16-17 Actual FY17-18 Actual FY18-19 FY19-20 Revised Budget Proposed Budget 83,697 1,185 201 54 8,135 594 82 340 9,207 87 40 8,755 4,074 919 10,659 76 518 5,000 164 31 54 230 $ 85,749 1,213 134 24 8,548 614 124 340 9,433 89 51 900 8,968 3,539 475 62,650 52 109 81 239 $ 145,614 2,139 260 50 19,475 1,496 285 616 16,018 143 100 1,800 8,606 6,915 100 58,934 200 2,000 40 16 5 - $ 208,941 3,056 375 50 14,535 1,121 211 884 22,983 233 100 1,800 9,504 6,320 100 15,000 200 69 - 134,102 $ 183,332 $ 264,812 $ 285,482 The Height of Desert Living Special Revenue Funds Administration Tourism Fund Tourism Fund Service Delivery Plan Implement a comprehensive tourism program as outlined in the Town’s Economic Development Plan. Provide a mix of marketing tools, with an emphasis on digital methods, to promote Town programs, amenities, and special events. Maintain the tourism website and provide timely analytic updates. Establish and maintain Fountain Hills as a Destination Marketing Organization with the Arizona Office of Tourism. Research grant opportunities, specific to Proposition 302 funding dispersed through the Arizona Office of Tourism, and apply annually. Program Name Administration Total FY16-17 Actual $ $ 198,352 198,352 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 206,513 $ 239,258 $ 206,513 $ 239,258 FY19-20 Proposed Budget $ 259,103 $ 259,103 Use of Funds - Tourism - By Program Where does the money go? Administration 100% Total Proposed Budget = $259,103 The Height of Desert Living 299 Special Revenue Funds Administration Tourism Fund Category Wages Employment Taxes Benefits Dues & Memberships Meetings & Training Maintenance & Repair Utilities Contractual Services Supplies Equipment/Improvement Internal Service Total FY16-17 Actual $ $ 51,417 929 13,128 2,993 3,668 800 1,130 102,659 17,807 1,180 2,641 198,352 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 49,343 $ 52,374 812 915 12,511 13,118 8,583 8,383 1,108 3,500 506 498 121,916 150,291 8,327 7,880 919 1,000 2,488 1,299 $ 206,513 $ 239,258 Use of Funds - Tourism - By Category Where does the money go? FY19-20 Proposed Budget $ 54,240 940 13,427 8,383 3,500 480 167,638 7,880 1,000 1,615 $ 259,103 Supplies 3% Internal Service 1% Contractual Services 66% Wages 21% Total Proposed Budget = $259,103 300 Benefits 5% Dues & Memberships 3% Meetings & Training 1% The Height of Desert Living Special Revenue Funds Administration Tourism Fund Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Average annual website views 30,000 91,000 95,000 100,000 Average monthly social media reach 20,000 21,000 40,000 50,000 Social Media Followers (Facebook) 4570 4,700 5,426 6,000 Support overall quality of visitor experience while in Fountain Hills via visitor surveys Good Good Good Good FY16-17 Actual FY17-18 Actual FY18-19 Target FY19-20 Target 22 25 27 27 Maintain Maintain Maintain Maintain FY16-17 Actual 30,000 FY17-18 Estimate FY18-19 Target FY19-20 Target 28,000 38,000 45,000 55/45 45/55 45/55 45/55 Quality Number of special events supported Reach/ Maintain status of Destination Marketing Organization as determined by the Arizona Office of Tourism standards Productivity Total distribution of collateral (includes Visitor/ Dining Guides) Percentage of in/out of county distribution The Height of Desert Living 301 Special Revenue Funds Administration Tourism Fund FY19-20 Proposed Budget Summary of Expenditures Tourism Fund Description Tourism Fund Salaries-Full Time $ Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Dues, Subscript & Publicat Meetings & Training Sign Repair & Replacement Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Constituent Communication Bank/Merc Acct Fees Office Supplies Cleaning/Janitorial Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Software Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Total Tourism Fund 302 $ FY16-17 Actual FY17-18 Actual FY18-19 FY19-20 Revised Budget Proposed Budget 51,417 743 126 60 6,616 497 63 199 5,656 52 45 2,993 3,668 800 1,130 17,743 6,275 79 76,468 2,095 487 5 16,964 251 99 198 32 951 1,173 1,039 199 229 $ 49,343 712 78 22 5,538 413 72 162 5,434 51 46 795 8,583 1,108 506 33,563 3,250 4,100 80,104 897 2 567 7,476 156 128 919 1,409 774 66 239 $ 52,374 771 122 22 5,720 432 77 222 5,761 51 45 810 8,383 3,500 498 56,141 3,550 89,100 1,500 700 500 4,086 1,000 1,594 1,000 1,100 147 52 - $ 54,240 800 118 22 5,777 460 79 229 5,967 60 45 810 8,383 3,500 480 66,141 3,550 96,447 1,500 700 500 4,086 1,000 1,594 1,000 1,400 164 51 - 198,352 $ 206,513 $ 239,258 $ 259,103 The Height of Desert Living Special Revenue Funds Grant Information Sheets G5201 PROJECT TITLE: Proposition 302 Grant for Tourism—Arizona Office of Tourism GRANT NUMBER: G5201 GRANT AMOUNT AWARDED: $45,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $45,000 PROJECT DESCRIPTION/SCOPE: Marketing grant through the Arizona Office of Tourism. TIMEFRAME: FY19-20 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 303 Special Revenue Funds Grant Information Sheets G5202 PROJECT TITLE: Proposition 202 Grant for Tourism—Salt River Pima Indian Community GRANT NUMBER: G5202 GRANT AMOUNT AWARDED: $35,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $35,000 PROJECT DESCRIPTION/SCOPE: Marketing grant through Salt River Pima Indian Community for Special Events Support. TIMEFRAME: FY19-20 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: 304 High - Leverage Local Funds The Height of Desert Living Special Revenue Funds Grant Information Sheets G5204 PROJECT TITLE: Proposition 202 Grant for Tourism—Fort McDowell GRANT NUMBER: G5204 GRANT AMOUNT AWARDED: $10,000 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $10,000 PROJECT DESCRIPTION/SCOPE: Fort McDowell grant for marketing the area and golfing activities. TIMEFRAME: FY19-20 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 305 Special Revenue Funds Administration Tourism Fund 306 The Height of Desert Living Special Revenue Funds Administration Special Revenue Fund Administration Special Revenue Fund The Height of Desert Living 307 Special Revenue Funds Administration Special Revenue Fund Special Revenue Fund Service Delivery Plan The Special Revenue Fund was established as a receptacle for grant monies, both anticipated and unanticipated. Any monies received may have a matching expenditure associated with it. If grants require a Town match, those monies are transferred into this fund. Anticipated grants received on annual basis include Proposition 202 funds and LTAF II funds. FY16-17 Actual Program Name Administration Total $ $ 371,069 371,069 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 157,946 $ 338,800 $ 157,946 $ 338,800 FY19-20 Proposed Budget $ 1,662,525 $ 1,662,525 Variance Explanations: Administration: FY18-19 budget was reallocated to other funds. Use of Funds - Special Revenue - By Program Where does the money go? Administration 100% Total Proposed Budget = $1,662,525 Category Contractual Services Equipment/Improvements Contingency Capital Expenditures Total 308 FY16-17 Actual $ $ 47,068 324,001 371,069 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 56,000 $ 77,000 46,800 150,000 101,946 65,000 $ 157,946 $ 338,800 The Height of Desert Living FY19-20 Proposed Budget $ 127,000 1,230,525 305,000 $ 1,662,525 Special Revenue Funds Administration Special Revenue Fund Variance Explanations: Contractual Services: Amounts were increased in anticipation of increased Prop 202 funding pass thru. Equipment/Improvements: The grant associated with this expense has expired. Contingency: FY18-19 budget was reallocated to other funds. Capital Expenditures: grant. An amount was included in anticipation of a youth sports Use of Funds - Special Revenue - By Category Where does the money go? Capital Expenditures 18% Contingency 74% Contractual Services 8% Total Proposed Budget = $1,662,525 FY19-20 Proposed Budget Summary of Expenditures Special Revenue Fund Description Special Revenue Fund Advertising/Signage Intergovt Agreements Contractual Agreements Constituent Communication Street Improvements Contingency Park Improvements Other Infrastructure Total Special Revenue Fund FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 46,576 492 303,484 20,517 $ 56,000 101,946 $ 2,000 75,000 46,800 150,000 65,000 $ 2,000 125,000 1,230,525 240,000 65,000 $ 371,069 $ 157,946 $ 338,800 $ 1,662,525 The Height of Desert Living 309 Special Revenue Funds Grant Information Sheets G4101 PROJECT TITLE: Civic Center Bus Stop Improvements GRANT NUMBER: G4101 GRANT AMOUNT AWARDED: $611,316 TOWN’S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $611,316 PROJECT DESCRIPTION/SCOPE: Phase one of this project relocated the existing Valley Metro 514 Express bus route origination point from Palisades Boulevard south of La Montana Drive to a more centralized location at the Town’s Civic Center. The new bus stop location provided a bus shelter, parking and is ADA accessible. Additional funding will be utilized for future bus stop improvements Town-wide. TIMEFRAME: FY17-24 PROJECT JUSTIFICATION: Phase one of this project provided a centralized bus stop location for the 514 Express Route at the Town’s Civic Center and near higher density apartments and housing. Future projects will include additional bus shelter improvements Town-wide. Funding for the project is provided by Local Transportation Assistance Funds (LTAF II). FUNDING PRIORITY: 310 High - Leverage Local Funds The Height of Desert Living Special Revenue Funds Grant Information Sheets G5102 PROJECT TITLE: Arizona Sports and Tourism Grant GRANT NUMBER: G5102 GRANT AMOUNT AWARDED: $160,000 TOWN’S MATCH AMOUNT: $80,000 TOTAL ESTIMATED PROJECT COST: $240,000 PROJECT DESCRIPTION/SCOPE: Youth sports project: basketball court at Four Peaks Park. TIMEFRAME: FY17-24 PROJECT JUSTIFICATION: Grant funded. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living 311 Special Revenue Funds Administration Special Revenue Fund 312 The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Municipal Court Court Enhancement Fund The Height of Desert Living 313 Special Revenue Funds Municipal Court Court Enhancement Fund Court Enhancement Fund Service Delivery Plan Pursuant to local ordinance and Arizona Revised Statutes, the Court collects monies deposited into the local Court Enhancement Fund (CCEF) and Judicial Court Enhancement Fund (JCEF) to increase the effectiveness of Fountain Hills Municipal Court. Pursuant to Town Resolution 2000-03A, Court Enhancement Funds shall be used to offset the costs of computer software, personnel, equipment and supplies needed to increase the effectiveness of Court case management. Pursuant to A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according to plans approved by the Supreme Court to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts, including restitution, child support, fines and civil penalties, to improve court automation, to improve case processing or the administration of justice and for probation services.” The monies collected into these funds are to be used to supplement the Court’s annual appropriations and shall not be used solely to fund Court operations. Both funds are maintained as separate accounts within the Town and any balance remaining in such accounts at the end of the fiscal year shall carry over into the subsequent fiscal year. FY16-17 Actual Program Name Court Enhancement Judicial Court Enhancement Total $ $ 122 122 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 5,547 $ 50,515 30,000 $ 5,547 $ 80,515 FY19-20 Proposed Budget $ 124,800 30,000 $ 154,800 Variance Explanations: Court Enhancement: A budget supplement was included for security updates for the Court. Judicial Court Enhancement 19% Use of Funds - Court Enhancement - By Program Where does the money go? Court Enhancement 81% Total Proposed Budget = $154,800 314 The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund FY16-17 Actual Category Dues & Memberships Meetings & Training Maintenance & Repair Contractual Services Supplies Equipment/Improvements Capital Expenditures Total $ $ 122 122 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ - $ 1,500 2,478 2,500 4,500 5,300 500 3,069 36,215 30,000 $ 5,547 $ 80,515 FY19-20 Proposed Budget $ 1,500 2,500 500 4,800 15,500 130,000 $ 154,800 Variance Explanations: Equipment/Improvements: FY18-19 include budget supplements for replacing the benches in the courtroom and purchasing new technology equipment. Capital Expenditures: A budget supplement was included for security updates for the Court. Use of Funds - Court Enhancement - By Category Where does the money go? Dues & Memberships 1% Meetings & Training 2% Capital Expenditures 84% Contractual Services 3% Total Proposed Budget = $154,800 The Height of Desert Living Equipment/Improvements 10% 315 Special Revenue Funds Municipal Court Court Enhancement Fund FY19-20 Proposed Budget Summary of Expenditures Court Enhancement Fund Description Court Enhancement Fund Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Other Maint/Repair Rentals & Leases Printing Expense Advertising/Signage Office Supplies Softw are Hardw are/Peripherals Furniture/Appliances Computer Hardw are Total Court Enhancement Fund 316 FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 122 - $ 2,478 3,069 - $ 1,500 2,500 4,500 2,800 2,000 500 500 510 18,155 17,550 30,000 $ 1,500 2,500 500 2,800 2,000 5,500 10,000 130,000 $ 122 $ 5,547 $ 80,515 $ 154,800 The Height of Desert Living Special Revenue Funds Administration Environmental Fund Administration Environmental Fund The Height of Desert Living 317 Special Revenue Funds Administration Environmental Fund Environmental Fund Service Delivery Plan The Environment Fund was established to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These programs include, but are not limited to, stormwater and air quality programs, public outreach, permit fees, wash maintenance, ADWR dam inspection and maintenance, street sweeping, and storm drain cleaning. The Environmental Division provides environmental regulatory compliance oversight to Fountain Hills operations and facilities and the management of the EPA’s Stormwater Pollution Prevention Plan (SWPPP), Phase II Permit. This management includes oversight of staff training, field inspections, implementing the best management practices outlined in the permit, and drafting and submitting the annual reports required by the Arizona Department of Environmental Quality. This permit is a State-mandated, unfunded requirement. The Environmental Division is also responsible for coordinating recycling programs, establishing energy efficiency activities and helping promote and implement sustainable activities within the Town. This Division maintains environmental permits and files for the Town of Fountain Hills. Program Name Administration Total FY16-17 Actual $ $ 494,638 494,638 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 530,655 $ 709,326 $ 530,655 $ 709,326 Use of Funds - Environmental - By Program Where does the money go? Administration 100% Total Proposed Budget = $735,254 318 The Height of Desert Living FY19-20 Proposed Budget $ 735,254 $ 735,254 Special Revenue Funds Administration Environmental Fund FY16-17 Actual Category Wages Employment Taxes Benefits Dues & Memberships Meetings and Training Maintenance & Repair Utilities Contractual Services Supplies Internal Service Total $ $ 18,283 842 3,625 8,000 320,286 142,448 1,069 85 494,638 Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ 18,731 $ 19,677 644 823 3,739 3,853 8,000 11,215 300 295,610 445,400 750 202,812 225,945 330 2,000 39 113 $ 530,655 $ 709,326 FY19-20 Proposed Budget $ 32,605 1,363 6,334 11,215 300 495,400 185,945 2,000 92 $ 735,254 Variance Explanations: Wages: The increase is a result of personnel allocation changes. Use of Funds - Environmental - By Category Where does the money go? Contractual Services 25% Wages 4% Benefits 1% Maintenance & Repair 68% Total Proposed Budget = $735,254 The Height of Desert Living Dues & Memberships 2% 319 Special Revenue Funds Administration Environmental Fund Activities/Results Performance Measures FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY1920 Target 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY16-17 Actual 316 FY17-18 Actual 360.4 FY18-19 Estimate 360.4 FY1920 Target 360.4 2,682 3,063.8 3063.8 3,063.8 65 65 0 65 2 2 2 2 1 1 1 1 0 1 1 1 FY16-17 Actual FY17-18 Actual FY18-19 Estimate FY19-20 Target Expenditure of street sweeping $65,127 $71,860 $75,000 $75,000 Expenditure per curb mile of streets swept $24.28 $24,45 $24.48 $24.48 Percentage of residential sweeping completed within specified cycle Percentage of arterial sweeping completed within specified cycle Completion of Annual permit requirements Quality Total curb miles on sweeping schedule Total lane miles swept annually Acres of Town-owned washes maintained Number of paper shedding events held* Number of electronics recycling events held Number of household hazardous waste events held *Friends of the Library event Productivity 320 The Height of Desert Living Special Revenue Funds Administration Environmental Fund FY19-20 Proposed Budget Summary of Expenditures Environmental Fund Description Environmental Fund Salaries-Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Health Vision Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Grounds Maint/Repair Wash Maintenance Dam Inspection and Maint Drainage Maint/Repair Storm Damage Cleanup Refuse/Recycling Refuse/Recycling Professional Fees Advertising/Signage Contractual Services Bank/Merc Acct Fees Community Contracts/Events Program Materials ISF-Copier Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges Total Environmental Fund FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 18,283 265 564 14 1,394 103 13 74 2,011 19 10 5,000 3,000 135,958 16,024 140,842 27,462 68,087 74,332 29 1,069 30 55 $ 18,731 262 375 6 1,447 107 19 74 2,061 19 13 5,000 3,000 152,549 19,070 111,485 12,506 750 47,289 189 115,978 51 39,305 330 35 4 $ 19,677 286 531 6 1,448 108 19 83 2,164 19 12 7,715 3,500 300 5,000 210,000 20,400 180,000 30,000 40,000 135,920 25 50,000 2,000 60 39 14 $ 32,605 473 880 10 2,340 184 31 138 3,586 36 19 7,715 3,500 300 5,000 210,000 20,400 180,000 80,000 50,000 135,920 25 2,000 30 47 15 $ 494,638 $ 530,655 $ 709,326 $ 735,254 The Height of Desert Living 321 Special Revenue Funds Administration Environmental Fund 322 The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District The Height of Desert Living 323 Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June 1999 for the purpose of improving the common areas of the Cottonwoods subdivision; the Town Council serves as the governing Board for the District. The Maintenance District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The cost is repaid through an annual property tax assessment per property owner levied by the Town and collected by Maricopa County. The estimated levy for FY19-20 is $114.52 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT Description Revenues Property Tax Interest Income Total Revenues FY16-17 Actual FY18-19 Revised Budget FY17-18 Actual FY19-20 Proposed Budget $ 5,653 74 $ 5,471 197 $ 6,642 72 $ 6,642 72 $ 5,727 $ 5,668 $ 6,714 $ 6,714 Expenditures Grounds Maint/Repair $ Advertising/Signage ISF-Mail Service Charges (3,600) $ (195) (3) (4,500) $ (195) (1) (4,851) $ (250) - (4,851) (250) - $ (3,798) $ (4,696) $ (5,101) $ (5,101) Total Expenditures 324 The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 19-20 FY18-19 FY19-20 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ - 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ - $ 6,642 6,642 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ 5. Property tax rates A. Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total town tax rate $ $ $ - $ 6,642 6,642 $ 6,642 6,642 6,642 114.5200 114.5200 $ $ 114.5200 114.5200 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 325 Special Revenue Funds Cottonwoods Maintenance District 326 The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living 327 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been four General Obligation bond issues that were approved by the voters for specific purposes:  The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation.  Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005) were for the construction of a library/museum and acquiring land for open space preservation.  Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains.  Bonds were issued in December 2014 to pay for the Saguaro Boulevard Reconstruction Project. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward and/or interest earnings, delinquencies, etc.) divided by the total assessed valuation for the Town of Fountain Hills. The Town’s assessed property valuation for FY19-20 is estimated to be $495,142,179 for the upcoming year (a 6.1% increase from the prior year). The estimated levy, is $0.3382 per $100 of assessed value. The levy is $0.0875 lower than last year. GENERAL OBLIGATION DEBT SERVICE Description Revenues Secondary Property Tax Interest Income FY16-17 Actual FY17-18 Actual FY18-19 Revised Budget FY19-20 Proposed Budget $ 1,902,919 4,408 $ 1,909,924 8,495 $ 1,986,373 1,200 $ 1,674,485 1,200 Total Revenues $ 1,907,327 $ 1,918,418 $ 1,987,573 $ 1,675,685 Expenditures Principal Payments $ (1,930,000) $ (1,980,000) $ (1,880,000) $ (1,615,000) Interest Payments (188,250) (140,950) (92,250) (48,450) Administrative/Trustee Fees (1,000) (600) (600) (350) Total Expenditures 328 $ (2,119,250) $ (2,121,550) $ (1,972,850) $ (1,663,800) The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been four bond issues (issued as General Obligation bonds) that were approved for specific purposes:  The first two CFD bond issues in 1996 (refunded in 2005) were to acquire certain public infrastructure benefiting the District, specifically a sewer project, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard project.  CFD bonds issued in 2005 were for refunding and defeasing the 1996 issues.  Outstanding bonds were refinanced in 2015 to reduce interest costs. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the District. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings and allowing for delinquencies. The anticipated rate based on the estimated assessed valuation of $30,502,953 (an increase of 2.2% from the prior year) is $1.3541 per $100 of assessed valuation compared to $1.3723 in the prior year. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE Description Revenues Property Tax Interest Income Total Revenues Expenditures Advertising/Signage Principal Payments Interest Payments Total Expenditures FY16-17 Actual FY17-18 Actual FY19-20 Proposed Budget FY18-19 Revised Budget $ 378,872 938 $ 370,686 2,116 $ 409,786 240 $ 413,042 240 $ 379,810 $ 372,802 $ 410,026 $ 413,282 $ (170) $ (375,000) (34,056) (195) $ (380,000) (27,529) (200) $ (385,000) (20,768) (200) (395,000) (13,992) $ (409,226) $ (407,724) $ (405,968) $ (409,192) The Height of Desert Living 329 Debt Service Funds Municipal Property Corporation (MPC) Debt There have been four Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes:  The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center.  The second MPC issue was in 2001 (partially refunded in 2005) for the purchase of mountain preserve land.  The third MPC issue was in 2004 for the construction of the Town Hall.  Outstanding bonds were refinanced in 2015 to reduce interest costs. One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Property Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds. The bonds issued for the Community Center are repaid through the General Fund within the General Government Department budget. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. Beginning in FY16-17, the local sales tax that was dedicated to paying for the mountain preserve bonds is being used to fund the pavement replacement program. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE Description Revenues Interest Income Transfer In Total Revenues FY16-17 Actual FY17-18 Actual FY19-20 Proposed Budget FY18-19 Revised Budget $ 2,315 249,055 $ 3,811 249,055 $ 840 209,838 $ 840 303,235 $ 251,370 $ 252,866 $ 210,678 $ 304,075 Expenditures License/Filing Fees $ Principal Payments Interest Payments Administrative/Trustee Fees (10) $ (370,000) (22,680) (1,000) (10) $ (360,000) (16,686) (1,000) (10) $ (370,000) (10,854) (1,000) (10) (300,000) (4,860) (1,000) Total Expenditures (393,690) $ (377,696) $ (381,864) $ (305,870) 330 $ The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2019, after the scheduled principal and interest payment due July 1, 2019. Outstanding Debt Schedule Bond Type Purpose of Issue Date of Interest Date of Original Principal Principal Bond Issue Rate Maturity Amount Amount Retired Outstanding Principal GO Refunding 6/1/2005 4.00 7/1/2019 $ 7,225,000 GO Road Construction 12/18/2014 Total GO 2.003.00 7/1/2020 7,565,000 14,790,000 5,950,000 13,175,000 1,615,000 1,615,000 Rev Refunding Total Rev 6/4/2015 1.62 7/1/2020 1,880,000 1,880,000 1,580,000 1,580,000 300,000 300,000 GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 1,505,000 795,000 2,300,000 1,505,000 795,000 18,970,000 $ 16,260,000 $ 2,710,000 Total GO - Eagle Mtn Grand Total GO Rev $ $ 7,225,000 $ - General Obligation Bonds Revenue Bonds The Height of Desert Living 331 Debt Service Funds Legal Debt Margin Information Legal Debt Margin Information The Total Net Debt Applicable to Limit comes from the Report of Bonded Indebtedness and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. The basis for determining the legal debt margin is the net full cash assessed value. Town of Fountain Hills, Arizona Legal Debt Margin Information FY16-17 FY17-18 FY18-19 FY19-20 30,651,618 - $ 31,468,771 - $ 32,385,629 - $ 33,951,090 - $ 25,419,147 $ 26,678,977 $ 27,998,343 $ 33,951,090 Total net debt applicable to the limit as a percentage of debt limit - - - - $ 102,172,060 7,405,000 $ 77,325,489 $ 104,895,902 5,475,000 $ 83,454,923 $ 107,952,098 3,495,000 $ 89,832,809 $ 113,170,302 1,615,000 $ 111,555,302 7% 5% 3% 1% $ 510,860,302 $ 524,479,512 $ 539,760,488 $ 565,851,508 6% Debt Limit Debt limit Total applicable to limit $ Legal debt margin 20% Debt Limit Debt limit Total applicable to limit Legal debt margin Total net debt applicable to the limit as a percentage of debt limit Net Full Cash Assessed Value 332 The Height of Desert Living Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 19-20 FY18-19 FY19-20 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ - 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ - 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ 1,986,373 $ 1,986,373 $ - $ 1,674,485 $ 1,674,485 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy 1,986,373 (2) Prior years’ levies (3) Total secondary property taxes 1,986,373 C. Total property taxes collected $ 1,986,373 5. Property tax rates A. Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total town tax rate $ $ 0.4257 0.4257 $ $ 0.3382 0.3382 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the Town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the Town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 333 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 19-20 FY19-20 FY18-19 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ - 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ - $ 410,026 410,026 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ 4. Property taxes collected* A. Primary property taxes $ (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes $ C. Total property taxes collected 410,026 410,026 410,026 5. Property tax rates A. CFD tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total CFD tax rate 1.3723 1.3723 $ $ $ - $ 413,042 413,042 $ - $ $ 1.3541 1.3541 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 334 The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living 335 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. 336 The Height of Desert Living Capital Improvement Program Policy & Procedures INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; i.e., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate management team member in compliance with the Town’s procurement policy, special benefit district, or applicable procedure. The Height of Desert Living 337 Capital Improvement Program Policy & Procedures I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, management team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH      Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans. Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM      Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW    338 Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing The Height of Desert Living Capital Improvement Program Policy & Procedures C. Funding Sources: The primary funding sources for the CIP are the General Fund, grants, development fees, excise taxes, HURF, bonded indebtedness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 339 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2019-21 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2019-20 TOTAL ESTIMATED PROJECT COST: Click here to enter text. PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Years FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total Capital Projects $0 Grant $0 Downtown Strategy $0 General $0 Developer $0 Development Fees $0 Bonds $0 Other Sources $0 Unfunded Total $0 $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Years FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total Acquisition Planning $0 Design $0 Construction $0 Other Expenses Total $0 $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Total Salaries & Benefits $0 Services & Supplies $0 Other Impact $0 Total $0 $0 $0 340 The Height of Desert Living $0 $0 $0 Capital Projects Summary Capital Projects Summary The Height of Desert Living 341 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY19-20 THROUGH FY23-24 PROJECTS BY YEAR Project No. Project Title Stormwater Management/Drainage Projects D6047 Drainage-Miscellaneous D6055 Drainage-Civic Center Improvements Drainage-Eagle Mountain Parkway D6056 Improvements Prior Years' Costs $ D6057 Golden Eagle Impoundment Area Improvements TOTAL F4013 F4014 F4029 F4033 F4034 Facilities Projects Fire Station #3 Construction Fire Station #3 Vehicles & Equipment Civic Center Improvements Street Yard Sign Shop Building Solar Power Generating System TOTAL P3031 P3032 P3033 P3035 P3036 P3038 P3039 P3040 P3041 Parks & Recreation Projects Fountain Lake Water Quality Improvments Phase II Sport Field Lighting Video Surveillance Cameras Four Peaks Park Upgrades Desert Vista Skate Park Lights Fountain Park Lake Liner Fountain Park Pump Replacements Splash Pad Renovation SunRidge Park TOTAL Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects Fountain Hills Blvd Widening - Shea Boulevard S6015 to Segundo S6051 AOTF/La Montana Intersection Improvements Shea Blvd. Widening - Palisades Blvd. to S6058 Technology Dr. S6059 Wayfinding Signs S6060 Monument Signs S6061 Sidewalk Infill Program S6062 AOTF/Verde River Intersection Improvements TOTAL $ FY19-20 100,299 $ - FY20-21 50,000 $ 50,000 FY21-22 FY22-23 Five Year Total (excludes Prior Years' Costs) FY23-24 50,000 $ - 50,000 $ - 50,000 $ - 50,000 $ - 250,000 50,000 - 75,000 - - - - 75,000 - 500,000 500,000 - - - 1,000,000 100,299 $ 675,000 $ 550,000 $ 50,000 $ 50,000 $ 50,000 $ 1,375,000 $ - $ - - $ 150,000 150,000 50,000 381,000 $ - - $ - 4,000,000 $ 1,247,000 2,000,000 - $ - 4,381,000 1,247,000 150,000 150,000 2,050,000 $ - 350,000 381,000 - 7,247,000 - $ 7,978,000 $ - $ 44,316 - - $ 50,000 335,000 - - $ 1,733,000 50,000 150,000 75,000 - 2,622,400 $ 50,000 150,000 3,500,000 1,500,000 550,000 - - $ - - $ 3,500,000 2,622,400 1,733,000 150,000 635,000 75,000 3,500,000 1,500,000 550,000 3,500,000 $ 44,316 385,000 $ 2,008,000 $ 8,372,400 $ - $ 3,500,000 $ 14,265,400 $ 380,479 $ 255,000 $ 308,000 $ - $ - $ - $ 563,000 $ $ $ $ $ $ - 100,000 600,000 - - - - 100,000 600,000 80,802 - 130,000 200,000 350,000 200,000 - 200,000 - 150,000 150,000 200,000 - 200,000 - 130,000 150,000 150,000 1,000,000 350,000 $ 461,281 $ $ - $ $ - 1,635,000 $ 508,000 $ 200,000 $ 500,000 $ - $ 50,000 $ 500,000 $ - $ - 50,000 500,000 $ - Vehicle Replacement Program Vehicle Replacement Per Schedule $ 416,149 $ 48,709 $ 24,290 $ Contingency $ 152,250 $ 174,850 $ 456,120 $ 200,000 $ 3,043,000 $ - $ 550,000 $ - $ 550,000 675,697 $ 123,045 $ 1,287,890 389,850 $ 187,500 $ 1,360,570 Traffic Signal Projects T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino TOTAL TOTAL PROPOS ED CAPITAL PROJECTS $ 605,896 $ 3,197,250 $ $ 3,671,850 $ $ 9,578,520 (excludes Vehicle Replacement Program) 342 The Height of Desert Living $ 8,186,850 $ 3,937,500 $ 28,571,970 Capital Projects Summary FY19-20 Proposed Budget Summary of Expenditures Capital Projects Fund Description Capital Projects Fund Management Fees Building Improvement Expenses Street Improvement Expenses Park Improvement Expenses Other Infrastructure Expenses Stormwater/Drainage Expenses Furniture/Equipment Building Improvements Street Improvements Park Improvements Other Infrastructure Stormwater/Drainage Improvements Contingency Total Capital Projects Fund FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 2,207 64,387 48,680 97,144 48,937 224,729 368,109 43,053 359,507 24,000 132,601 - $ 2,791 49,099 9,090 16,392 1,837,138 175,431 1,135,740 - $ 1,940 33,400 455,000 50,000 2,566,330 798,513 1,462,506 32,923 $ 2,800 150,000 50,000 150,000 1,635,000 385,000 50,000 625,000 152,250 $ 1,413,354 $ 3,225,681 $ 5,400,612 $ 3,200,050 The Height of Desert Living 343 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SO URC E General Fund Highway User Fund Downtown Strategy Fund Grants Capital Projects Fund Development Fees Fire & Emergency Medical Parks & Recreation Bonds Developers T otal Revenues By Source Unfunded T otal Revenues Required FIVE-YEAR AVAILABLE FUNDS FY19-20 Re que ste d FY20-21 Re que ste d FY21-22 Re que ste d FY22-23 Re que ste d FY23-24 Re que ste d TO TAL FIVEYEAR PRO JEC TIO N $ 1,000,000 1,430,827 130,000 7,763,676 $ $ $ $ $ 200,000 237,500 $ $ 383,678 1,182,318 6,050,000 17,940,499 $ 3,197,250 199,366 $ 1,757,216 5,550,000 $ 6,456,120 71,882 $ 3,011,732 $ 500,000 937,500 271,248 6,050,000 $ 15,359,818 $ $ 13,212,152 31,152,651 $ 3,197,250 1,914,634 $ 3,671,850 3,122,400 $ 9,578,520 5,175,118 $ 8,186,850 3,000,000 $ 3,937,500 13,212,152 $ 28,571,970 (13,212,152) $ (10,631,471) EXPENDITURES BY PRO JEC T TYPE & C O STS Stormwater Management/Drainage Projects Downtown Improvement Projects Facilities Projects Parks & Recreation Projects Street/Sidewalk Projects T raffic Signal Projects Contingency T otal Project Costs 344 350,000 950,000 90,000 1,807,250 200,000 40,000 1,317,850 200,000 706,120 200,000 2,739,850 1,150,000 950,000 130,000 6,808,570 SURPLUS/ (DEFIC IT) $ (150,000) 480,827 955,106 112,430 1,182,318 2,580,681 FY19-20 Re que ste d FY20-21 Re que ste d FY21-22 Re que ste d FY22-23 Re que ste d FY23-24 Re que ste d TO TAL FIVEYEAR PRO JEC TIO N $ $ $ $ $ $ 675,000 350,000 385,000 1,635,000 152,250 $ 3,197,250 550,000 381,000 2,008,000 508,000 50,000 174,850 $ 3,671,850 50,000 8,372,400 200,000 500,000 456,120 $ 9,578,520 The Height of Desert Living 50,000 7,247,000 500,000 389,850 $ 8,186,850 50,000 3,500,000 200,000 187,500 $ 3,937,500 1,375,000 7,978,000 14,265,400 3,043,000 550,000 1,360,570 $ 28,571,970 Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Projects by Funding Source Revenues - FY20-24 Development Fees 1% Bonds 21% HURF 4% Other 1% Unfunded 46% Capital Projects Fund 24% Parks & Recreation Projects 48% Grants 0% Excise Tax Fund 3% Projects by Project Type Expenditures - FY20-24 TOTAL = $28.6M Street/Sidewalk Projects 10% Traffic Signal Projects 2% Vehicle Replacement Program 4% Contingency 4% Facilities Projects 27% Stormwater Management/Drainage Projects 5% Total = $28.6M The Height of Desert Living 345 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY19-20 THROUGH FY23-24 BY YEAR AND FUNDING SOURCE Project No. D6047 D6055 D6056 D6057 F4013 Project Title/Funding Source Drainage-Miscellaneous Capital Projects Fund Drainage-Civic Center Improvements Capital Projects Fund Drainage-Eagle Mountain Parkway Improvements Capital Projects Fund Golden Eagle Impoundment Area Improvements Capital Projects Fund Fire S tation #3 Construction Development Fees Prior Years' Costs FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Five Year Source Total Project Total $ $ 100,299 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 500,000 $ 500,000 $ - $ - $ - $ 1,000,000 50,000 75,000 1,000,000 4,381,000 - - 199,366 181,634 - 71,882 3,928,118 - 271,248 4,109,752 - - - - 1,247,000 - 1,247,000 F4014 Unfunded Fire S tation #3 Vehicles & Equipment F4029 Unfunded Civic Center Improvements $ - $ 150,000 $ - $ - $ - $ - $ 150,000 F4033 Capital Projects Fund S treet Yard S ign S hop Building $ - $ 150,000 $ - $ - $ - $ - $ 150,000 F4034 Other S olar Power Generating S ystem $ - $ $ - $ - $ 2,000,000 $ - $ 2,050,000 - - 2,622,400 - - 1,733,000 S 6003 Capital Projects Fund Fountain Lake Water Quality Improvments - Phase II Unfunded S port Field Lighting Unfunded Video S urveillance Cameras Capital Projects Fund Four Peaks Park Upgrades Capital Projects Fund Desert Vista S kate Park Lights Capital Projects Fund Grants Fountain Park Lake Liner Bonds Fountain Park Pump Replacements Bonds S plash Pad Renovation Bonds S unRidge Park Bonds Unfunded Unpaved Alley Paving Projects $ 255,000 $ 308,000 $ - $ - $ - $ 563,000 S 6015 Capital Projects Fund $ 380,479 Fountain Hills Blvd Widening - S hea Boulevard to S egundo - $ 100,000 $ $ - $ - $ - $ 100,000 - 600,000 S 6059 Capital Projects Fund $ AOTF/La Montana Intersection Improvements Downtown Strategy S hea Blvd. Widening - Palisades Blvd. to Technology Dr. Capital Projects Fund $ Grants Wayfinding S igns S 6060 Capital Projects Fund Monument S igns S 6061 P3031 P3032 P3033 P3035 P3036 P3038 P3039 P3040 P3041 S 6051 S 6058 S 6062 T5005 1,247,000 150,000 150,000 2,050,000 50,000 2,622,400 - - - - - 2,622,400 1,733,000 1,733,000 - 194,316 $ 44,316 $ - $ - $ 50,000 $ 50,000 $ 50,000 $ - $ - $ 150,000 $ 335,000 $ 150,000 $ 150,000 $ - $ - $ 635,000 $ $ $ - $ - $ - $ 35,000 40,000 635,000 75,000 - 35,000 40,000 3,500,000 - - - 3,500,000 - - 3,500,000 - - - 1,500,000 - - 1,500,000 - - - 550,000 - - 550,000 - - - - - 1,500,000 550,000 3,500,000 500,000 3,000,000 500,000 3,000,000 943,479 100,000 - 600,000 - - - - 600,000 130,000 - $ 40,000 90,000 $ - $ - $ - $ - $ 40,000 90,000 $ 95,000 $ - $ - $ - $ 150,000 $ - $ 150,000 Capital Projects Fund S idewalk Infill Program $ - $ - $ - $ - $ 150,000 $ - $ 150,000 Capital Projects Fund AOTF/Verde River Intersection Improvements Downtown Strategy Traffic S ignal-Palisades & Eagle Ridge/Palomino Capital Projects Fund Unfunded Contingency $ - $ 200,000 $ 200,000 $ 200,000 $ 200,000 245,000 150,000 1,000,000 $ 200,000 $ 1,000,000 350,000 - 350,000 - - - - 350,000 550,000 $ - $ - - $ 50,000 - $ 500,000 $ - $ - $ 50,000 500,000 $ 152,250 $ 174,850 $ 456,120 $ 389,850 $ 187,500 $ 1,360,570 $ 3,197,250 $ 3,671,850 $ 9,578,520 $ 3,937,500 $ 28,571,970 1,360,570 Capital Projects Fund TOTAL PROPOS ED CAPITAL PROJECTS $ 620,094 $ 8,186,850 The highlighted rows represent project funding through the Town’s Capital Projects Fund. 346 350,299 The Height of Desert Living $ 29,192,064 Capital Projects Summary PROPOED CAPITAL PROJECTS FY19-20 THROUGH FY23-24 BY YEAR AND FUNDING SOURCE TOTALS REVENUE SUMMARY TOTALS - BY FUNDING SOURCE Source Prior Years' Costs FY19-20 FY20-21 Capital Projects Fund $ 620,094 $ 2,007,250 $ 1,517,850 Grants - 90,000 Downtown Strategy - General Fund - Development Fees FY21-22 $ FY22-23 Total FY19-20 to FY23-24 Project Total FY23-24 906,120 $ 2,939,850 437,500 $ 7,808,570 $ 8,428,664 40,000 - - - 130,000 130,000 950,000 - - - - 950,000 950,000 - - - - - - - - - 199,366 - 71,882 - 271,248 271,248 Reimbursements from Developers - - - - - - - - Bonds - - - 5,550,000 - 500,000 6,050,000 6,050,000 HURF - - - - - - - - Other - 150,000 - - - - 150,000 150,000 620,094 3,197,250 1,757,216 6,456,120 3,011,732 937,500 15,359,818 15,979,912 - - 1,914,634 3,122,400 5,175,118 3,000,000 13,212,152 13,212,152 620,094 $ 3,197,250 $ 3,671,850 $ 9,578,520 $ 8,186,850 $ 3,937,500 $ 28,571,970 $ 29,192,064 Funding S ource Totals Unfunded Total Revenue S ummary $ $ EXPENDITURE SUMMARY TOTALS - BY PROJECT PHASE Activity Prior Years' Costs Acquisition $ Planning - FY19-20 $ 95,000 230,000 FY20-21 $ 45,000 - FY21-22 $ FY22-23 Total FY19-20 to FY23-24 Project Total FY23-24 45,000 - $ 1,247,000 - $ - $ 1,432,000 230,000 230,000 $ 1,432,000 Design 139,776 110,000 486,000 1,293,400 - 750,000 2,639,400 2,779,176 Construction Other Expenses 467,873 2,610,000 2,966,000 7,784,000 6,550,000 3,000,000 22,910,000 23,377,873 773 152,250 174,850 456,120 389,850 187,500 1,360,570 1,361,343 608,422 $ 3,197,250 $ 3,671,850 $ 9,578,520 $ 8,186,850 $ 3,937,500 $ 28,571,970 $ 29,180,392 Total Expenditure S ummary $ The Height of Desert Living 347 Capital Projects Summary 348 The Height of Desert Living Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 349 Capital Projects Information Sheets D6047 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT NUMBER: D6047 PROJECT DESCRIPTION/SCOPE: This project will provide for the construction of new drainage facilities, major repairs, or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. This project will also address erosion issues as well as improve drainage as needed. TOWN GOALS TIMEFRAME: FY15-24 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $352,825 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: 350 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 102,825 $ FY19-20 50,000 $ FY20-21 50,000 $ FY21-22 50,000 $ FY22-23 50,000 $ FY23-24 50,000 $ 102,825 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 TOTAL $ 352,825 $ 352,825 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ 102,825 $ 102,825 FY20-21 - $ 50,000 $ 50,000 FY21-22 - $ 50,000 $ 50,000 FY22-23 - $ 50,000 $ 50,000 FY23-24 - $ 50,000 $ 50,000 TOTAL - 50,000 $ 50,000 $ 352,825 $ 352,825 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 351 Capital Projects Information Sheets D6055 PROJECT TITLE: Civic Center Drainage Improvements PROJECT NUMBER: D6055 PROJECT DESCRIPTION/SCOPE: Design and installation of storm drain outlet into a Maxwell drywell (French Drain) at the eastern limits of the Civic Center Complex to provide for adequate drainage. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: The storm drain system for the Library parking lot and roof drains runs into a storm drain along the eastern edge of the Library parking lot. This system had dumped into a detention basin on the vacant lot to the east but was previously filled in. The current storm drain system has no outlet and stagnant water remains in the piping after each rain. FUNDING PRIORITY: 352 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets D6055 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY19-20 50,000 $ - $ - $ - $ - $ $ 50,000 $ - $ - $ - $ - TOTAL 50,000 $ 50,000 - FY20-21 FY21-22 FY22-23 FY23-24 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 50,000 $ - $ 50,000 50,000 50,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ 750 $ 750 $ 750 $ 750 $ $ - $ 750 $ 750 $ 750 $ 750 $ The Height of Desert Living 3,000 3,000 353 Capital Projects Information Sheets D6056 PROJECT TITLE: Eagle Mountain Parkway Improvements PROJECT NUMBER: D6056 PROJECT DESCRIPTION/SCOPE: Repair drainage structures. Install drainage pipe. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The storm drain structure constructed to drain the southern portion of Eagle Mountain Parkway was never completed and, as a result, storm runoff is ponding on the road and creating unsafe driving conditions. FUNDING PRIORITY: 354 High - Finishes a Partially Completed Project The Height of Desert Living Capital Projects Information Sheets D6056 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY19-20 75,000 $ - $ - $ - $ - $ $ 75,000 $ - $ - $ - $ - TOTAL 75,000 $ 75,000 - FY20-21 FY21-22 FY22-23 FY23-24 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ $ - $ - $ - $ - $ 75,000 $ - $ 75,000 75,000 75,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ $ - $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ The Height of Desert Living 10,000 10,000 355 Capital Projects Information Sheets D6057 PROJECT TITLE: Golden Eagle Impoundment Area Improvements PROJECT NUMBER: D6057 PROJECT DESCRIPTION/SCOPE: Drainage channel improvements. Modify trash racks on Golden Eagle dam inlets. Construct flood walls, sediment drop basins, grouted rip-rap. . TOWN GOALS TIMEFRAME: FY19-21 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: Golden Eagle impoundment area receives storm runoff from three washes: Ashbrook wash, Bristol wash and Cloudburst wash. The 100-year storm rainfall intensity values have increased in the northeastern area of Maricopa County. Runoff values have increased due to increased upstream development. Runoff time of concentration has also accelerated due to increased upstream development. The net change as a result of the items noted have increased the amount of flow entering the impoundment area (this area includes the park improvement areas, the ball fields, the picnic ramada area, etc.) and requires major modifications to the drainage courses. FUNDING PRIORITY: 356 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets D6057 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY19-20 500,000 FY20-21 $ 500,000 $ - $ - $ - $ $ 500,000 $ 500,000 $ - $ - $ - TOTAL $1,000,000 $1,000,000 $ - $ - $ - $ $ - $ - $ - - FY21-22 FY22-23 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - FY19-20 $ $ FY20-21 - $ FY21-22 - 500,000 500,000 500,000 $ 500,000 FY22-23 FY23-24 TOTAL 1,000,000 $1,000,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ 30,000 $ 30,000 $ $ - $ - $ - $ 30,000 $ 30,000 $ The Height of Desert Living 60,000 60,000 357 Capital Projects Information Sheets F4013 PROJECT TITLE: Fire Station #3 PROJECT NUMBER: F4013 PROJECT DESCRIPTION/SCOPE: Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site constraints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infrastructure Improvements Plan. TOWN GOALS TIMEFRAME: FY20-23 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $4,381,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet service levels and response times due to growth in the community. FUNDING PRIORITY: 358 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4013 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - $ 199,366 $ - $ - 181,634 $ 381,000 FY23-24 - TOTAL $ - $ - 271,248 4,109,752 $4,381,000 $ - $ - 71,882 $ - 3,928,118 $4,000,000 - $ $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 FY23-24 - TOTAL 381,000 4,000,000 $ - $ - $ 381,000 $ - $4,000,000 $ 381,000 4,000,000 $4,381,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL $ FY19-20 - $ FY20-21 - $ FY21-22 - FY22-23 $1,322,750 370,000 FY23-24 $1,391,130 $ - $ - $ - $1,692,750 $1,391,130 The Height of Desert Living TOTAL $2,713,880 370,000 $3,083,880 359 Capital Projects Information Sheets F4014 PROJECT TITLE: Fire Station #3 Equipment PROJECT NUMBER: F4014 PROJECT DESCRIPTION/SCOPE: Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station #3. TOWN GOALS TIMEFRAME: FY22-23 YEAR PROJECT BEGAN: FY22-23 TOTAL ESTIMATED PROJECT COST: $1,247,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet services levels and response times due to growth in the community. FUNDING PRIORITY: 360 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets F4014 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ - $ - $ - 1,247,000 $1,247,000 $ - - FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ 1,247,000 $1,247,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - $ - $ - FY22-23 $1,247,000 $ - $ $ - $ - $ - $1,247,000 $ - - FY19-20 FY20-21 FY21-22 FY23-24 TOTAL $1,247,000 $1,247,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 $ - $ - $ - $ $ - $ - $ - $ The Height of Desert Living 6,928 83,000 89,928 FY23-24 $ $ 6,928 83,000 89,928 TOTAL $ 13,856 166,000 $ 179,856 361 Capital Projects Information Sheets F4029 PROJECT TITLE: Civic Center Improvements PROJECT NUMBER: F4029 PROJECT DESCRIPTION/SCOPE: Removal and replacement of approximately 12,500 square feet of concrete between the Library and Community Center, removal of turf areas and replacement with xeriscape, tree replacement and miscellaneous improvements as needed. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The Library and Community Center were opened in 2001 and since that time the concrete plaza has seen displacement causing tripping hazards. These trip hazards have been ground down to acceptable limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is recommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants. FUNDING PRIORITY: 362 High - Prevents Irreparable Damage to Facilities The Height of Desert Living Capital Projects Information Sheets F4029 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ 150,000 $ - $ - $ - $ - $ $ 150,000 $ - $ - $ - $ - TOTAL $ 150,000 $ 150,000 $ - FY20-21 FY21-22 FY22-23 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 150,000 $ 150,000 150,000 $ - $ 150,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ The Height of Desert Living 6,000 6,000 363 Capital Projects Information Sheets F4033 PROJECT TITLE: Street Yard Sign Shop Building PROJECT NUMBER: F4033 PROJECT DESCRIPTION/SCOPE: Construction of a new building to house the Town’s inventory of MUTCD signage, hardware and equipment that is used in the day-to-day operations of the Public Works department. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: Currently, the sign materials have been stored in shipping containers for the last twenty years and have created an unsafe working condition. The materials are also subjected to the elements resulting in loss of inventory. FUNDING PRIORITY: 364 High - Prevents Irreparable Damage to Facilities The Height of Desert Living Capital Projects Information Sheets F4033 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 150,000 $ 150,000 $ 150,000 $ - $ 150,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 30,000 120,000 $ - $ 150,000 30,000 120,000 $ 150,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ 2,000 $ 2,000 $ 2,000 $ $ - $ - $ 2,000 $ 2,000 $ 2,000 $ The Height of Desert Living 6,000 6,000 365 Capital Projects Information Sheets F4034 PROJECT TITLE: Solar Power Generating System PROJECT NUMBER: F4034 PROJECT DESCRIPTION/SCOPE: Solar Power Generating System on constructed parking structures in the Town Center complex TOWN GOALS TIMEFRAME: FY19-23 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $2,050,000 PROJECT JUSTIFICATION: Offset the cost of electricity. FUNDING PRIORITY: 366 Medium - Reduces Operational Costs The Height of Desert Living Capital Projects Information Sheets F4034 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY19-20 50,000 $ - $ - FY22-23 $2,000,000 $ - $ $ 50,000 $ - $ - $2,000,000 $ - TOTAL $2,050,000 $2,050,000 - $ $ - $ $ - - FY20-21 FY21-22 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 50,000 $ FY21-22 - $ FY22-23 FY23-24 - TOTAL 2,000,000 $ - $ 50,000 $ - $ - $2,000,000 50,000 2,000,000 $2,050,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ $ - $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ The Height of Desert Living 4,800 4,800 367 Capital Projects Information Sheets P3031 PROJECT TITLE: Fountain Lake Water Quality Improvements – Phase II PROJECT NUMBER: P3031 PROJECT DESCRIPTION/SCOPE: Phase I began in FY17-18 with aeration improvements. In future years, this project will include storage tanks to accept effluent water directly from the Sanitary District and new controls for the operation of the fountain. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $2,622,400 PROJECT JUSTIFICATION: Project continued to include future improvements to the lake’s water quality. FUNDING PRIORITY: 368 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets P3031 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ - $ - 2,622,400 $2,622,400 $ - $ - 2,622,400 $2,622,400 $ - $ - $ $ - $ - 238,400 2,384,000 $2,622,400 - FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL 238,400 2,384,000 $ - $ - $ - $2,622,400 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 369 Capital Projects Information Sheets P3032 PROJECT TITLE: Sport Field Lighting PROJECT NUMBER: P3032 PROJECT DESCRIPTION/SCOPE: Replacement of existing 1,500 watt metal halide sports field lighting assemblies at Golden Eagle Park and Four Peaks Park with LED field lighting assemblies. TOWN GOALS TIMEFRAME: FY20-21 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $1,733,000 PROJECT JUSTIFICATION: Four Peaks Parks currently has 17 field lighting poles and metal halide lighting fixtures that were installed in the 1990s. Golden Eagle Park has 20 field lighting poles and metal halide lighting fixtures installed in the 1990s. This project will leave the existing field lighting poles in place and will replace the outdated lighting fixtures with LED fixtures offering better performance while reducing maintenance and electrical costs. FUNDING PRIORITY: 370 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets P3032 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - $ - $ - $ $ - 1,733,000 $1,733,000 $ - $ - $ - 1,733,000 $1,733,000 $ - $ - $ - $ $ - $ - $ - 1,733,000 $1,733,000 - FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - FY22-23 FY23-24 TOTAL 1,733,000 $ - $ - $1,733,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 371 Capital Projects Information Sheets P3033 PROJECT TITLE: Video Surveillance Cameras PROJECT NUMBER: P3033 PROJECT DESCRIPTION/SCOPE: Purchase and installation of video surveillance cameras at various Town parks and facilities. TOWN GOALS TIMEFRAME: FY17-22 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $194,316 PROJECT JUSTIFICATION: The Town has seen an increase in vandalism at Town parks and facilities. Additional surveillance cameras may deter vandalism or provide video evidence should vandalism occur. FUNDING PRIORITY: 372 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets P3033 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 44,316 $ FY19-20 50,000 $ FY20-21 50,000 $ FY21-22 50,000 $ - $ - $ $ 50,000 $ 50,000 $ 50,000 $ - $ - FY21-22 45,000 $ - $ - $ - $ - 44,316 FY22-23 FY23-24 TOTAL $ 194,316 $ 194,316 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 44,316 $ FY19-20 45,000 $ 5,000 $ 44,316 $ 50,000 FY20-21 45,000 $ 5,000 $ 50,000 FY22-23 FY23-24 5,000 $ 50,000 TOTAL $ 179,316 15,000 $ 194,316 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ The Height of Desert Living 25,000 25,000 373 Capital Projects Information Sheets P3035 PROJECT TITLE: Four Peaks Park Upgrades PROJECT NUMBER: P3035 PROJECT DESCRIPTION/SCOPE: Redesign existing playground space and swing structures with new layout, play equipment, and accessibility at Four Peaks Park. TOWN GOALS TIMEFRAME: FY18-22 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $635,000 PROJECT JUSTIFICATION: The Four Peaks Playground has a large swing structure that is underutilized and is misconfigured to the space available. The current play surface is non-ADA compliant and is a liability risk to the Town. Redevelopment of this area would enhance the park making it safer and more usable for children of all ages. Refurbishing of the infields and restrooms would also be included in this project. FUNDING PRIORITY: 374 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets P3035 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ 335,000 FY20-21 $ 150,000 FY21-22 $ 150,000 $ - $ - $ $ 335,000 $ 150,000 $ 150,000 $ - $ - TOTAL $ 635,000 $ 635,000 $ - $ - $ $ - $ - - FY22-23 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - $ FY19-20 50,000 FY20-21 $ FY21-22 - $ FY22-23 - 285,000 150,000 150,000 $ 335,000 $ 150,000 $ 150,000 FY23-24 TOTAL 50,000 585,000 $ 635,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ 8,000 $ 8,000 $ 10,000 $ 10,000 $ 10,000 $ $ 8,000 $ 8,000 $ 10,000 $ 10,000 $ 10,000 $ The Height of Desert Living 46,000 46,000 375 Capital Projects Information Sheets P3036 PROJECT TITLE: Desert Vista Skate Park Lights PROJECT NUMBER: P3036 PROJECT DESCRIPTION/SCOPE: Installation of lights at the skate park. Grant funding will be requested, however, the grant funding is not guaranteed. TOWN GOALS TIMEFRAME: FY20-21 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The addition of lights at the skate park would allow for evening access to the facility. FUNDING PRIORITY: 376 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3036 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY20-21 35,000 40,000 $ - $ - $ - $ $ - $ 75,000 $ - $ - $ - TOTAL 35,000 40,000 $ 75,000 $ - $ - $ - $ $ - $ - $ - $ - FY19-20 FY21-22 FY22-23 FY23-24 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - FY22-23 FY23-24 TOTAL 5,000 70,000 $ - $ - $ 75,000 5,000 70,000 75,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ $ - $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ The Height of Desert Living 8,000 8,000 377 Capital Projects Information Sheets P3038 PROJECT TITLE: Fountain Park Lake Liner Replacement PROJECT NUMBER: P3038 PROJECT DESCRIPTION/SCOPE: Remove existing lake liner, repair any subgrade issues or damage and install replacement liner. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $3,500,000 PROJECT JUSTIFICATION: The current lake liner was installed in 2000. The life expectancy for this liner is 20 to 30 years. The current condition or amount of deterioration of the liner is unknown and, in effort to be proactive, a replacement should be considered by 2022. If the project is postponed until the liner fails, significant cleanup efforts as well as potential fines may be incurred due to ground water contamination. FUNDING PRIORITY: 378 High - Town Council Priority The Height of Desert Living Capital Projects Information Sheets P3038 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL $ - $ - $ - $ - 3,500,000 $3,500,000 $ - $ - $ $ - $ - 500,000 3,000,000 $3,500,000 3,500,000 $ - $ - $ - $3,500,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL 500,000 3,000,000 $ - $ - $ - $3,500,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 379 Capital Projects Information Sheets P3039 PROJECT TITLE: Fountain Park Pump Replacements PROJECT NUMBER: P3039 PROJECT DESCRIPTION/SCOPE: Upgrade existing fountain pumps to a variable frequency system to allow for graduated Fountain heights to accommodate wind and other conditions. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: The current Fountain operates on three 600 horsepower pumps, allowing the Fountain to operate at three possible heights. Operating one pump allows the Fountain to run at roughly 170 feet, operating two pumps allows the Fountain to run at 330 feet, and operating all three pumps has the Fountain reaching 560 feet. These pumps operate only when certain wind conditions are met, and winds over 15 mph require the Fountain to be shut down completely. The upgrade to a variable frequency system will allow the Fountain height to adjust to real time wind conditions and operate more regularly. This project should ideally be taken on in conjunction with the lake liner replacement to minimize down time of the Fountain. FUNDING PRIORITY: 380 High - Town Council Priority The Height of Desert Living Capital Projects Information Sheets P3039 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL $ - $ - $ - $ - 1,500,000 $1,500,000 $ - $ - $ $ - $ - 500,000 1,000,000 $1,500,000 1,500,000 $ - $ - $ - $1,500,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL 500,000 1,000,000 $ - $ - $ - $1,500,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 381 Capital Projects Information Sheets P3040 PROJECT TITLE: Splash Pad Renovation PROJECT NUMBER: P3040 PROJECT DESCRIPTION/SCOPE: Renovate existing splash pad, repair and replace leaking fixtures, resurface the play space and add upgraded UV filtration system. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $550,000 PROJECT JUSTIFICATION: The Rotary Centennial Splash Pad was installed in 2007. The features within the splash pad have exceeded their life expectancy and are now showing significant wear and tear. Many parts are leaking and beyond repair. The installation of the features is subgrade, therefore replacement requires significant excavation and removal of concrete floor. Replacement with at-grade, modular features is recommended. The addition of a UV filtration system is also recommended to ensure public health and safety. FUNDING PRIORITY: 382 High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living Capital Projects Information Sheets P3040 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL $ - $ - $ - $ - 550,000 $ 550,000 $ - $ - $ $ - $ - 550,000 $ - $ - $ - $ 550,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL 50,000 500,000 $ - $ - $ - $ 550,000 50,000 500,000 $ 550,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ 7,500 $ 7,500 $ $ - $ - $ - $ 7,500 $ 7,500 $ The Height of Desert Living 15,000 15,000 383 Capital Projects Information Sheets P3041 PROJECT TITLE: SunRidge Park PROJECT NUMBER: P3041 PROJECT DESCRIPTION/SCOPE: Development of Town-owned parcel at SunRidge Canyon Drive and Desert Canyon Drive into a new park site. This project is an alternative to the proposed Fire Station #3 location in which a pocket park was included. TOWN GOALS TIMEFRAME: FY23-24 YEAR PROJECT BEGAN: FY23-24 TOTAL ESTIMATED PROJECT COST: $3,500,000 PROJECT JUSTIFICATION: The Town’s General Plan recommends the addition of park space within our community, particularly in areas where our current parks do not serve. Areas in the northwest and southwest quadrants of the Town do not have any park amenities within a walkable distance. The addition of SunRidge Park would be a vital component to enhancing our community and creating a better quality of life for all residents. FUNDING PRIORITY: 384 Low - Provides an Expanded Level of Service The Height of Desert Living Capital Projects Information Sheets P3041 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - $ FY23-24 - $ TOTAL - 500,000 $ - $ - $ - $ - $ - $ - 3,000,000 $3,500,000 - $ $ 500,000 3,000,000 $3,500,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 FY23-24 TOTAL - 750,000 2,750,000 $ - $ - $ - $ - $ - $3,500,000 $ 750,000 2,750,000 $3,500,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 60,000 100,000 $ - $ - $ - $ - $ $ - $ - $ - $ - $ 160,000 The Height of Desert Living TOTAL 60,000 100,000 $ 160,000 $ 385 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise - Completed Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to Glenbrook Phase V: 770 feet from Fountain Hills Boulevard to Glenbrook and 425 feet from Rand Drive to Sioux Drive TOWN GOALS TIMEFRAME: FY09-21 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $943,479 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: 386 High - Federal, State or Local Mandate The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 380,479 FY19-20 $ 255,000 FY20-21 $ 308,000 $ FY21-22 - $ FY22-23 - $ FY23-24 - $ 380,479 $ 255,000 $ 308,000 $ - $ - $ - TOTAL $ 943,479 $ 943,479 $ - $ - $ - $ $ - $ - $ - 84,658 858,048 773 $ 943,479 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ 14,658 365,048 773 $ 380,479 FY19-20 $ FY20-21 - $ FY21-22 - 25,000 230,000 45,000 263,000 $ 255,000 $ 308,000 FY22-23 FY23-24 TOTAL OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ 2,000 2,000 $ The Height of Desert Living 10,000 10,000 387 Capital Projects Information Sheets S6015 PROJECT TITLE: Fountain Hills Boulevard Widening - Shea Boulevard to Segundo Drive PROJECT NUMBER: S6015 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boulevard to Segundo Drive. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial roadway which includes four travel lanes, center turn lane/median, bike lane, curb & gutter, etc. The Design Concept Report will provide a preliminary roadway layout, identify key issues, drainage improvements, etc. for the safe and efficient movement of vehicles. This information will be used for a future bond issue to fund the design and construction of the widening. FUNDING PRIORITY: 388 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets S6015 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ 100,000 $ - $ - $ - $ - $ $ 100,000 $ - $ - $ - $ - TOTAL $ 100,000 $ 100,000 $ - FY20-21 FY21-22 FY22-23 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ 100,000 $ - $ - $ - $ - $ $ 100,000 $ - $ - $ - $ - 100,000 $ 100,000 - FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 389 Capital Projects Information Sheets S6051 PROJECT TITLE: Avenue of the Fountains/La Montana Intersection Improvements PROJECT NUMBER: S6051 PROJECT DESCRIPTION/SCOPE: Construct a roundabout to improve traffic/pedestrian safety. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $600,000 PROJECT JUSTIFICATION: Traffic, bike, and pedestrian movements at the AOTF/La Montana intersection have been an on-going issue since the Town’s incorporation, primarily due to the existing, wide AOTF median. This project will improve intersection traffic operations by constructing a roundabout. FUNDING PRIORITY: 390 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets S6051 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 600,000 $ 600,000 $ 600,000 $ - $ 600,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 600,000 $ - $ 600,000 600,000 $ 600,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ $ - $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 4,000 4,000 391 Capital Projects Information Sheets S6058 PROJECT TITLE: Shea Boulevard Widening - Palisades Boulevard to Technology Drive PROJECT NUMBER: S6058 PROJECT DESCRIPTION/SCOPE: Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades Boulevard to Technology Drive. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000 vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Design Concept Report will provide for an updated scope of work and cost estimate. FUNDING PRIORITY: 392 High - Leverage Local Funds The Height of Desert Living Capital Projects Information Sheets S6058 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ FY19-20 40,000 90,000 $ - $ - $ - $ - $ $ 130,000 $ - $ - $ - $ - TOTAL 40,000 90,000 $ 130,000 $ - FY20-21 FY21-22 FY22-23 FY23-24 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ 130,000 $ - $ - $ - $ - $ $ 130,000 $ - $ - $ - $ - 130,000 $ 130,000 - FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ The Height of Desert Living - 393 Capital Projects Information Sheets S6059 PROJECT TITLE: Wayfinding Signs PROJECT NUMBER: S6059 PROJECT DESCRIPTION/SCOPE: Provide wayfinding signs at strategic locations throughout the Town to help direct visitors to public amenities, parks, lodging and business areas. TOWN GOALS TIMEFRAME: FY17-23 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $230,802 PROJECT JUSTIFICATION: Project will replace outdated wayfinding signage installed in 2000. FUNDING PRIORITY: 394 High - Town Council Priority The Height of Desert Living Capital Projects Information Sheets S6059 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ 80,802 $ - $ - $ - FY22-23 $ 150,000 $ - $ $ - $ - $ - $ 150,000 $ - TOTAL $ 230,802 $ 230,802 - $ $ - $ $ - 80,802 FY19-20 FY20-21 FY21-22 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 FY23-24 - TOTAL 80,802 150,000 $ 80,802 $ - $ - $ - $ 150,000 80,802 150,000 $ 230,802 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ 10,000 $ $ - $ - $ - $ - $ 10,000 $ The Height of Desert Living 10,000 10,000 395 Capital Projects Information Sheets S6060 PROJECT TITLE: Monument Signs PROJECT NUMBER: S6060 PROJECT DESCRIPTION/SCOPE: Replacement of outdated Town monument signs on Shea and Fountain Hills Boulevards with new monument signs. TOWN GOALS TIMEFRAME: FY22-23 YEAR PROJECT BEGAN: FY22-23 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The current monument signs at the Town limits on Shea and Fountain Hills Boulevards are outdated. Updated signage will conform to the Town’s branding efforts. FUNDING PRIORITY: 396 Medium - Provides Maintenance of Existing Systems The Height of Desert Living Capital Projects Information Sheets S6060 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ - $ - FY22-23 $ 150,000 $ - $ $ - $ - $ - $ 150,000 $ - TOTAL $ 150,000 $ 150,000 - $ $ - $ $ - - FY19-20 FY20-21 FY21-22 FY23-24 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 FY23-24 - TOTAL 150,000 $ - $ - $ - $ - $ 150,000 150,000 $ 150,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ 5,000 $ $ - $ - $ - $ - $ 5,000 $ The Height of Desert Living 5,000 5,000 397 Capital Projects Information Sheets S6061 PROJECT TITLE: Sidewalk Infill Program PROJECT NUMBER: S6061 PROJECT DESCRIPTION/SCOPE: Construct sidewalks to infill gaps between existing sidewalks; complete full street block sidewalk lengths; connect to existing pedestrian generators (including schools, parks, churches, and commercial areas), and for pedestrian safety (hazard removal, handicap accessibility, curb ramp upgrades, and along arterial streets). Specific project locations will be submitted annually by staff for Town Council consideration. TOWN GOALS TIMEFRAME: FY18-24 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: Most pre-incorporation areas within the Town were constructed without any sidewalks, requiring pedestrians to walk in the street. Increased roadway traffic has created safety hazards; and increased pedestrian usage has intensified the hazards. Town funds may be used as matching funds for future sidewalk grant application(s), when available. Some of the funds may be utilized for survey and/or design work, when needed. FUNDING PRIORITY: 398 High - Finishes a Partially Completed Project The Height of Desert Living Capital Projects Information Sheets S6061 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - $ FY23-24 - $ TOTAL - 200,000 200,000 200,000 200,000 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $1,000,000 PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - $ FY23-24 - $ TOTAL - 200,000 200,000 200,000 200,000 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000 $1,000,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ The Height of Desert Living 10,000 10,000 399 Capital Projects Information Sheets S6062 PROJECT TITLE: Avenue of the Fountains/Verde River Intersection Improvements PROJECT NUMBER: S6062 PROJECT DESCRIPTION/SCOPE: Install curbing and landscape improvements. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $350,000 PROJECT JUSTIFICATION: The AOTF and Verde River intersection has seen an increase in vehicle and pedestrian traffic. A traffic engineering study will be commissioned to provide alternatives to an all-way stop, including eliminating through traffic on Verde River by constructing curbing. This change would force all north and south bound Verde River traffic into right turning movements only. FUNDING PRIORITY: 400 High - Protects Health & Safety of the Town The Height of Desert Living Capital Projects Information Sheets S6062 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 350,000 $ 350,000 $ 350,000 $ - $ 350,000 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ - $ - $ - $ - $ - $ - 350,000 $ - $ 350,000 350,000 $ 350,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ 1,000 $ 1,000 $ 1,000 $ $ - $ - $ 1,000 $ 1,000 $ 1,000 $ The Height of Desert Living 3,000 3,000 401 Capital Projects Information Sheets T5005 PROJECT TITLE: Palisades Boulevard and Eagle Ridge/Palomino Drive Traffic Signal PROJECT NUMBER: T5005 PROJECT DESCRIPTION/SCOPE: Provide for design and construction of a traffic signal at the intersection of Palisades Boulevard and Eagle Ridge Drive/Palomino Drive. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $550,000 PROJECT JUSTIFICATION: With the Adero Canyon development and anticipated expansion of the CopperWynd Resort on Eagle Ridge Drive, traffic signal warrants at the intersection of Palisades Boulevard and Eagle Ridge Drive/ Palomino Drive are anticipated to be met based on the CopperWynd Resort traffic study. Once traffic signal warrants are met, the design and construction of a traffic signal at the intersection will provide for a more efficient flow of traffic. FUNDING PRIORITY: 402 Medium - Results in Increased Efficiency The Height of Desert Living Capital Projects Information Sheets T5005 FUNDING SOURCES ACTIVITY C apital Projects Grant Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL Prior Years $ - $ - $ FY20-21 50,000 $ $ - $ 50,000 - FY19-20 FY21-22 - $ - $ - 500,000 $ 500,000 $ - $ - TOTAL 50,000 500,000 $ 550,000 $ - $ - $ $ - $ - $ FY22-23 FY23-24 $ PROJECT EXPENSES ACTIVITY Acquisition Planning Design C onstruction Other Expenses TOTAL Prior Years $ - FY19-20 $ FY20-21 - $ FY21-22 - $ FY22-23 - FY23-24 TOTAL 50,000 500,000 $ - $ - $ 50,000 $ 500,000 50,000 500,000 $ 550,000 OPERATING IMPACT ACTIVITY Salaries & Benefits Services & Supplies Other Impact TOTAL FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 TOTAL $ - $ - $ 5,000 $ 5,000 $ 5,000 $ $ - $ - $ 5,000 $ 5,000 $ 5,000 $ The Height of Desert Living 15,000 15,000 403 Capital Projects 404 The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Administration Facilities Replacement Fund The Height of Desert Living 405 Capital Projects Funds Administration Facilities Replacement Fund Facilities Replacement Fund Service Delivery Plan The Facilities Replacement Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, physical plant mechanical equipment, Fire Department equipment, and parks and recreation structures. Program Name Administration Total FY16-17 Actual $ $ 93,085 93,085 Expenditures by Program FY17-18 FY18-19 Actual Revised Budget $ 163,759 $ 975,296 $ 163,759 $ 975,296 Use of Funds - Facilities Replacement - By Program Where does the money go? Administration 100% Total Proposed Budget = $819,144 406 The Height of Desert Living FY19-20 Proposed Budget $ 819,144 $ 819,144 Capital Projects Funds Administration Facilities Replacement Fund FY16-17 Actual Category Maintenance & Repair Equipment/Improvements Reserves Total $ 93,085 93,085 $ Expenditures by Category FY17-18 FY18-19 Actual Revised Budget $ - $ 552,908 163,759 422,388 $ 163,759 $ 975,296 FY19-20 Proposed Budget $ 206,690 278,243 334,211 $ 819,144 Variance Explanations: Maintenance & Repair/Equipment/Improvements/Reserves: evaluated in order to maintain reserves. Reserves 41% Projects were re- Use of Funds - Facilities Replacement - By Category Where does the money go? Maintenance & Repair 25% Equipment/Improvements 34% Total Proposed Budget = $819,144 FY19-20 Proposed Budget Summary of Expenditures Facilities Replacement Fund Description Facilities Replacement Fund Building Maint/Repair HVAC Repair Parking Lot Repair Painting Equipment Park Improvements Reserves Total Facilities Replacement Fund FY16-17 FY17-18 FY18-19 FY19-20 Actual Actual Revised Budget Proposed Budget $ 14,250 78,835 - $ 163,759 - $ 320,718 35,500 196,690 199,000 223,388 - $ 10,000 196,690 41,200 237,043 334,211 $ 93,085 $ 163,759 $ 975,296 $ 819,144 The Height of Desert Living 407 Capital Projects Funds Administration Facilities Replacement Fund 408 The Height of Desert Living Vehicle Replacement Program Vehicle Replacement Program The Height of Desert Living 409 Vehicle Replacement Program Policy & Procedures Vehicle Replacement Program (VRP) Policy and Procedures Objective To provide a policy and procedures for the development and implementation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the Definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle’s age, mileage, engine hours and repair costs. The objectives of the program are to: a) Ensure the timely purchase, repair and replacement of the Town’s vehicles; b) Serve as a link in the Town’s planning between the Town’s operating and capital budgets; c) Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words, when used in connection with this policy, shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000, or $1,000 if maintained as a stewardship item, and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications, using gross vehicle weight rating standards (GVWR) when appropriate, as follows (listed alphabetically):        410 Gator or Similar Heavy Duty Trucks (commercial truck classes 7 and 8: over 26,000 GVWR (includes Dump Trucks) Ladder Trucks Light Duty Trucks (commercial truck classes 1, 2 and 3: 0 – 14,000 lb. GVWR) Medium Duty Trucks (commercial truck classes 4, 5 and 6: 14,001 – 26,000 GVWR) Pumper Trucks Sedans The Height of Desert Living Vehicle Replacement Program Policy & Procedures      Small Utility Equipment (includes Bunker Rakes) Street Sweepers SUV (Sports Utility Vehicles) Tractors/Loaders (includes Backhoes and Graders) Trailers Process A. Schedule: Annually, the Public Works Director and Finance Director will submit an updated VRP to the Town Manager for review in each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director for inclusion in the Town’s budget proposal. B. Format: The Public Works Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the coming year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; i.e., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Public Works Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Public Works Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager the VRP will be incorporated into the budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Public Works Director, or his/her designee, in compliance with the Town’s Procurement Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Public Works Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Program. Department Directors may request the addition of a new vehicle or transfer between departments to the VRP by submitting their request to the Public Works Director as part of the budget process. The Public Works Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the upcoming fiscal year budget. The Height of Desert Living 411 Vehicle Replacement Program Policy & Procedures The following guidelines shall be utilized (listed alphabetically):             Gator or Similar Heavy Duty Trucks Ladder Trucks Light Duty Trucks Medium Duty Trucks Pumper Trucks Sedans Small Utility Equipment Sweepers SUV (Sports Utility Vehicles) Tractors/Loaders Trailers 7 years/15,000 hours 15 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 12 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 7 years/15,000 engine hours 8 years/75,000 miles 10 years/100,000 miles 20 years/15,000 engine hours 10 years In addition to the factors listed previously, the Public Works Director, or his/ her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets (HURF) Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle costs. D. Vehicle Disposal: At least once annually, the Public Works Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town’s fleet based on the replacement schedule. At the discretion of the Public Works Director and based on a recommendation from the fleet mechanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve-month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Public Works Director, or his/her designee, shall then transport the vehicles to the auctioneer and shall be responsible to insure that the auction proceeds are submitted to the Finance Division for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Public Works Director will be responsible for ensuring that this policy is followed and/or updated as necessary. 412 The Height of Desert Living Vehicle Replacement Program Policy & Procedures Fiscal Year 19-20 Vehicle Replacement Recommendation During FY12-13, the Vehicle Replacement Program was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Program was presented and approved by the Town Council. Therefore, for FY19-20, nine new vehicles are budgeted for vehicle replacement incorporating the revised schedules. Attachment A The Height of Desert Living 413 Vehicle Replacement Program Interfund Charges Vehicle Replacement Interfund Charges Department Vehicle No. Description Development Services 164 Chevy Equinox Development Services 160 Ford F-150 Public Works 161 Ford F-150 Fire (E822) Spartan Fire 752 (E823) Crimson Fire 528 (E822R) American LaFrance Fire 422 (S822) Ford F550 4x4 (V0822) Fire FD21 (L822) Rosenbauer Fire (S823) Ford F550 4x4 Fire (D823) Ford F150 Supercab Fire (D822) NEW Ford F150 Community Services 21 Bobcat Community Services 162 Ford F-250 Community Services 20 Bobcat Community Services NEW NEW Bobcat Community Services 168 Ford F-150 Pickup Community Services 17 John Deere 4x2 Gator Community Services NEW NEW Gator Community Services SS1 Tenant Sweeper Community Services 3 Sand Pro 3040 Community Services 16 Bobcat Community Services 18 Kawasaki Mule Community Services NEW NEW Sand Pro Community Services NEW NEW Gator Community Services NEW NEW Gator Community Services 14 Kubota KU Community Services 159 Ford F-150 Community Services M-1 Kubota Community Services 169 Ford F-150 Community Services 165 Chevy Equinox Community Services 142 Ford F-250 Pickup Public Works 158 Ford F-250 Pickup W/Liftgate Public Works 163 Chevy Colorado Public Works 154 Ford F-150 Pickup W/Lights Public Works 167 Chevy Impala Public Works 166 Chevy Equinox FUND 100 TOTAL 37 Type SUV Light Duty Truck Light Duty Truck Pumper Truck Pumper Truck Pumper Truck Medium Duty Truck B Ladder Truck Medium Duty Truck A Light Duty Truck Light Duty Truck B Bobcat or similar Light Duty Truck Bobcat or similar Bobcat or similar Light Duty Truck Gator or similar Gator or similar Street Sweeper A Small Utility Equipment Bobcat or similar Gator or similar Small Utility Equipment Gator or similar Gator or similar Tractor/Loader B Light Duty Truck Small Utility Equipment Light Duty Truck SUV Light Duty Truck Light Duty Truck Light Duty Truck Light Duty Truck Sedan SUV Mod Year Replacement Cost 2017 2017 2017 2014 2008 1999 2012 2018 2013 2011 2019 2016 2017 2013 2019 2018 2012 2019 2013 2013 2012 2012 2019 2019 2019 2007 2016 2014 2018 2017 2007 2014 2017 2013 2017 2017 $29,713.82 $32,897.45 $32,897.45 $636,724.80 $636,724.80 $636,724.80 $101,875.97 $959,680.53 $48,423.82 $32,897.45 $55,000.00 $13,795.70 $32,897.45 $13,795.70 $13,795.70 $32,897.45 $12,734.50 $12,734.50 $47,754.36 $23,346.58 $13,795.70 $12,734.50 $23,346.58 $12,734.50 $12,734.50 $29,713.82 $32,897.45 $23,346.58 $32,897.45 $29,713.82 $31,000.00 $32,897.45 $32,897.45 $32,897.45 $23,346.58 $29,713.82 $3,813,980.43 FY19-20 $2,971.38 $3,289.74 $3,289.74 $42,448.32 $42,448.32 $0.00 $8,489.66 $63,978.70 $4,035.32 $3,289.74 $5,500.00 $1,970.81 $3,289.74 $1,970.81 $1,970.81 $3,289.74 $1,819.21 $1,819.21 $5,969.30 $3,335.23 $1,970.81 $1,819.21 $3,335.23 $1,819.21 $1,819.21 $1,485.69 $3,289.74 $3,335.23 $3,289.74 $2,971.38 $0.00 $3,289.74 $3,289.74 $3,289.74 $2,334.66 $2,971.38 $245,486.56 Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works FUND 200 TOTAL Light Duty Truck Light Duty Truck Tractor/Loader C Heavy Duty Truck Medium Duty Truck A Tractor/Loader C Heavy Duty Truck Medium Duty Truck A Tractor/Loader D Street Sweeper B Light Duty Truck Tractor/Loader A Light Duty Truck 2014 2014 1999 2005 2008 2019 2019 2019 2019 2019 2014 2013 2007 $32,897.45 $32,897.45 $131,000.00 $68,978.52 $48,423.82 $131,000.00 $120,000.00 $48,423.82 $96,318.26 $75,000.00 $32,897.45 $68,340.00 $32,897.45 $919,074.21 $3,289.74 $3,289.74 $0.00 $4,598.57 $4,035.32 $6,550.00 $8,000.00 $4,035.32 $4,815.91 $9,375.00 $3,289.74 $3,417.00 $0.00 $54,696.35 Fund 100 Fund 200 Total $245,486.56 $54,696.35 $300,182.92 414 155 157 20 135 151 FY2019 NEW NEW NEW NEW 156 5085M 145 13 Ford F-250 Pickup W/Lights Ford F-250 Supercab W/Lights Caterpillar 426C Freightliner M2106 Ford F-450 Pickup NEW Loader NEW Freightliner NEW F-450 Pickup NEW Caterpillar Loader NEW Broce Broom Ford F-250 Pickup W/Lights John Deere 5085M Tractor Ford F-150 Supercab The Height of Desert Living Schedules Schedules The Height of Desert Living 415 Comprehensive Fee Schedule Effective July 1, 2019 Comprehensive Fee Schedule Effective July 1, 2019 416 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 MISCELLANEOUS FEES Services Notarization Affix Town Seal Faxing Service - Local Only Faxing Service - Long Distance Email Document Service Returned Check Fee Incoming Wire Transfer Fee ActiveNet Transaction Fee Convenience Fee - credit card payment Art Commission $2.00 per signature $2.00 each $2.00 First Page, $.50 Each Additional Page $3.00 First Page, $.50 Each Additional Page $0.00 $30.00 $35.00 $2.50 per transaction $3.00 per transaction 20% of selling price Campaign Fees Pro/Con Argument Fee Campaign Finance - Late Filing Fee $100.00 $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.25 per page $.30 per page $.40 per page $.50 per page $.60 per page $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 Photocopies (B&W) 8 1/2 x 14 Photocopies (B&W) 11 x 17 Photocopies (Color) 8 1/2 x 11 Photocopies (Color) 8 1/2 x 14 Photocopies (Color) 11 x 17 $.50 per page $.60 per page $.80 per page $1.00 per page $1.20 per page $1.40 per page Documents (CD Only) Town Code Zoning Ordinances Subdivision Code CAFR (Annual Financial Report) Annual Budget Land Use Analysis Council Meeting Other Materials $25.00 ea $25.00 ea $25.00 ea $25.00 ea $25.00 ea $25.00 ea $25.00 ea $25.00 ea Reports License Report (Non - Commercial Use) License Report (Commercial Use) $25.00 (CD or hard copy) $50.00 (CD or hard copy) Adopt A Street Fee, per sign $30.00 The Height of Desert Living 417 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 MISCELLANEOUS FEES (CONT.) Maps 8 1/2" x 11" (B&W) 8 1/2" x 11" (Color) 8 1/2" x 11" (Photo) 11" x 17" Street/Index Map "Typical" (B&W) 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Aerial Site Plan (Photo) 24" x 36" Custom Map (B&W) 24" x 36" Custom Map (Color) 36" x 36" Bldg/Plat/Zoning Map (B&W) 36" x 36" Bldg/Plat/Zoning Map (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) Map Book DOG LICENSE Non - neutered dog Spayed/Neutered dog Over 65 with neutered dog Service Dog Replacement Dog Tag Late fee neutered dog (per month) Late fee non - neutered dog (per month) $0.50 $2.00 $3.00 $6.00 $8.00 $20.00 $20.00 $30.00 $30.00 $40.00 $50.00 $80.00 $25.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee - non-refundable Retail merchants, restaurants, bars, contractors and renters of real and personal property with a fixed place of business within the town limits and persons engaging in the sale of real estate $50.00/application and first year fee - non-refundable Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - non-refundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - non-refundable Annual renewal fee for business within the town limits $35.00 - non-refundable Annual renewal fee for business without a fixed place of $50.00 - non-refundable business within the town limits Late fee for renewal of business license fee Penalty for operating a business without a license 418 25% of renewal fee $100.00 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof - nonrefundable Peddler investigation fee (per person) $41.00 - non-refundable Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry - go - $100.00/day round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. Practice of palmistry, phrenology, astrology, fortune $50.00/day telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License $10.00 - non-refundable Verification of License Letter $10.00 - non-refundable FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each ALARM SYSTEM LICENSE PERMIT License fee $25/annually - non-refundable WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Lease Agreement Application Fee, each location $250.00, per location - non-refundable Amendments to Cell Tower Lease Agreements $250.00, per location - non-refundable Small Cell Wireless Facilities: (all fees are non-refundable) ROW Use Fee $50/year x number of small wireless facilities (SWF) Authority utility pole attachment $50/year per utility pole attachment Small Wireless Facilities (SWF) collocation $100 per SWF up to five Small Wireless Facilities (SWF) collocation $50 for SWF over five Batched applications for up to 25 SWF's $100 per SWF up to five (at $100 each) ($500 maximum fee) Batched applications for up to 25 SWF's $50 per SWF 6 - 20 sites ($1,000 maximum fee) Applications for new, replacement or modified utility Not to Exceed $750.00 poles NOT subject to zoning review Applications for new, replacement or modified utility Not to Exceed $1,000.00 poles and collocation of wireless facilities subject to zoning review The Height of Desert Living 419 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 SPECIAL EVENT PERMITS Special Event Permits - Food/Event Vendors Application Fee - Local (Fountain Hills) Business Application Fee - Non-Local Business Special Event Permits - Business Application Fee - Business (If submitted at least 60 days prior to the event date) Application Fee - If submitted 59 days or less prior to the event date Permit Fee Special Event Permits - Non-Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) Application Fee - If submitted 59 days or less prior to the event date Permit Fee Special Event Permits - Extra Fees Special Event Liquor Application Fee Utility Fees $100.00 - non-refundable $350.00 - non-refundable $100.00 - non-refundable $300.00 - non-refundable $50 per day (not to exceed $400) $50.00 - non-refundable $200.00 - non-refundable $25 per day (not to exceed $200) See alcohol license application fees - non-refundable Actual cost of usage Park/Open Space Fees, including Amphitheater, Avenue $2,500/day of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with less than 5,000 attendance Park/Open Space Fees, including Amphitheater, Avenue $3,500/day of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with more than 5,000 attendance Special Event Permits - Deposit Fees Events with less than 1,000 attendance Events with 1,000 - 1,999 attendance Events with 2,000 - 5,000 attendance Events with over 5,000 attendance $500 $1,000 $2,500 $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with less than 1,000 attendance Events with 1,000 - 1,999 attendance Events with 2,000 - 5,000 attendance Events with over 5,000 attendance $500 $750 $1,000 $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty Recurring penalty $250 $750 Film permit application $50.00 non-refundable 420 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 ALCOHOL LICENSE APPLICATION Person Transfer Fee Location Transfer Fee Probate/Will Assignment/Divorce Decree Extension of Premise Sampling Permit Acquisition of Control/Restructure/Agent Change Initial/Interim Application Fee 01 - In State Producer 02 - Out of State Producer 03 - Domestic Microbrewery 04 - In State Wholesaler 05 - Government 06 - Bar, All Spirituous Liquors 07 - Beer & Wine Bar 08 - Conveyance 09 - Liquor Store 10 - Beer & Wine Store 11 - Hotel/Motel 12 - Restaurant 13 - Domestic Farm Winery 14 - Private Club 15 - Special Event 16 - Wine Festival/Wine Fair $150.00 - non-refundable $150.00 - non-refundable $150.00 - non-refundable $50.00 - non-refundable $50.00 - non-refundable $100.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $500.00 - non-refundable $25.00 - non-refundable $25.00 - non-refundable ADULT ORIENTED BUSINESS LICENSE Application Fee - Business Application Fee - Provider Application Fee - Manager Application Fee - Employee (per person) License Fee - annual - Business License Fee - annual - Provider License Fee - annual - Manager $500.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable $50.00 - non-refundable $200.00 - non-refundable $100.00 - non-refundable $100.00 - non-refundable CABLE LICENSE Initial License Application Transfer of ownership License modification, pursuant to 47 USC Sec 545 Other License modification License fee - quarterly Late fee (after 30 days) $2,500.00 - non-refundable $2,000.00 - non-refundable $2,500.00 - non-refundable up to $2000 - non-refundable 5% of gross receipts 5% plus interest of 1 1/2% per month The Height of Desert Living 421 Comprehensive Fee Schedule Effective July 1, 2019 Proposed Fee FY19-20 Description EXCAVATIONS/IN - LIEU FEES Base fee (per excavation) Trench cut fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years Pavement replacement greater than 300 ft in length $250.00 plus: $55.00 per lineal ft. $45.00 per lineal ft. $35.00 per lineal ft. $25.00 per lineal ft. $15.00 per lineal ft. $10.00 per lineal ft. $4.00 per lineal ft. $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs Newly paved or overlayed 1 - 2 yrs Newly paved or overlayed 2 - 3 yrs Newly paved or overlayed 3 - 4 yrs Newly paved or overlayed 4 - 5 yrs Newly paved or overlayed 5 - 6 yrs Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft. $4.50 per Sq. ft. $3.50 per Sq. ft. $2.50 per Sq. ft. $1.50 per Sq. ft. $1.00 per Sq. ft. $5.00 per Sq. ft. Adjustment (MH, valve, monument, etc) Striping Lane Markers Stop Bars Crosswalks RPMs Seal-Coat $500 ea. $.55 per linear ft. $150.00 ea. $2.50 per Sq. ft. $.79 per Sq. ft. $7.00 ea. $2.00 per Sq. yd. ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee 2"/6" Paving A.C. 1" Paving - Overlay or Top Course 1" ABC or Select Subbase Permanent Barricading Guard Rail/Hand Rail Survey Monuments Concrete Aprons Scuppers Review for Adjustments MH, etc. 4" Paving - PC Concrete Decorative Sidewalk or Paving Sidewalk & Bike path Curb & Gutter Valley Gutter Sign (regulator, street etc.) Pavement Cuts Driveway/Driveway Modifications Utility, Water Line, Sewer Line Trench Drywells (maxwell or similar) Storm Drain Pipe Catch Basins, Headwells $70.00 - non-refundable $.35 per sq. yd. $.15 per sq. yd. $.05 per sq. yd. $25.00 ea. $.20 per linear ft. $10.00 ea. $15.00 ea. $15.00 ea. $10.00 ea. $.22 per sq. yd. $.30 per linear ft. $.30 per linear ft. $.20 per linear ft. $.50 per linear ft. $5.00 ea. $2.00 per linear ft. $30.00 ea. $.15 per linear ft. $100.00 ea. $2.00 per linear ft. $50.00 ea. 422 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 ENCROACHMENT/ENGINEERING PERMITS (CONT.) Cutoff Walls Slope Protection Rip Rap Retaining Wall Cut/Fill (Materials Moved) Box Culverts Miscellaneous Landscaping Irrigation Lighting Grading Utility Splice/Repair Pits (outside pvmt) Other In Lieu Payments Traffic Control Plan Review Engineering Plan Review Fee Failure to obtain an Encroachment Permit Failure to obtain a Final Inspection Reinspection Fee Investigation Fee for Work Done Without Permit Oversize/Overweight Vehicle Permit Haul Route Permit (greater than or equal to 500 cubic yards) Failure to barricade or improper barricading Permit Extension Penalty for work w/o permit Minimum Plan Review $.35 per linear ft. $.30 per sq. yd. $.90 Sq. ft. $1.53 per linear ft. $.40 per cubic yd. 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate $2.00 Sq. ft. (minimum $50.00) 5% of attached estimate Calculated for cuts greater than 300 feet in length per MAG section 336 $200 $350 per sheet $200 $100 $150 $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. $210.00 $210.00 Up to $1,000 $50.00 50% of Permit Fee $70.00 per hour (1 - hour Minimum) ENVIRONMENTAL FEE Environmental fee: per residential solid waste account per multifamily solid waste account (with a range for number of units commercial solid waste accounts (license fee and/or cost per commercial account) late fee for paying the environmental fee $3.00 per month per parcel; billed $36.00 annually to be determined to be determined $5.00 per month up to a maximum of $35. The Height of Desert Living 423 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 DEVELOPMENT SERVICES FEES Easement or Right-of-Way Abandonment Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement Revocation Administrative Fee Engineering Plan Review Fee Final Plat Improvement: Plan Checking Except water and sewer plans Water and sewer plans only Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) $350.00 $350.00 $300.00 $350.00 per sheet $350.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval). $350.00 per report New/Address Change $25.00 DEVELOPMENT FEES Single Family Residential Multi - Family Residential Commercial Office Hotel Industrial $1,601 $1,601/dwelling $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. $0.243/Sq. ft. Fee Detail (From Above) Park & Recreation Residential (1) Fire and Emergency Residential (1) Non - Residential (2) $1,301/dwelling $300/dwelling $0.243/Sq. ft. (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage 424 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sign Permit Appeal of a Decision by the Zoning Administrator Area Specific Plans and amendments Comprehensive Sign Plans and amendments Commercial/Industrial/Multi-Family Site Plan Review Saguaro Cactus Permit $25.00 $1,000.00 plus notification *^ $3,000.00 plus $ 100.00 per acre ^ $200.00 $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ $1,500.00 plus $50.00 per unit ^ $250.00 $300 $5,000.00 plus $100 per acre or portion thereof $5,000 $1,500.00 plus $ 50.00 per lot, unit or tract ^ Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ $20.00 + applicable recording fees $10.00 per Sq. ft. plus revegetation $420.00 plus $ 2,500.00 refundable deposit ** actual newspaper posting cost plus $10 processing $5.00 per mailing label plus actual newspaper posting cost plus $10 processing. $2,000.00 plus notification * $2,000.00 plus $100 per acre or portion thereof plus notification * $2,000 $2,000.00 plus $100 per acre or portion thereof plus notification * $2,000 $500.00 ^ $2,000.00 plus $50.00 per lot, unit or tract^ $10 plus actual cost $500.00 up to three lots, more than 3 lots use Final Plat fees ^ $2,000.00 plus $100 per acre or portion thereof plus notification *^ $90.00 Special Use Permits and amendments $500.00 plus notification *^ - non-refundable Temporary Use Permits $200.00 plus notification * - non-refundable Temporary Visitor Permit (RV Parking): Time Extension Fee Tract Housing Variances Zoning Verification Letter $25.00 $100.00 $500.00 per Standard Plan + $100 per House Façade $1,000.00 plusVariant $300.00 for each additional variance plus notification *^ $200.00 Condominium Plats Continuance at Applicant Request Cut & Fill Waiver Development Agreements Development Agreements - Amendment Final Plats General Plan Amendments Hillside Protection Easement (HPE) Land Disturbance Fee Landscape Plan Review Public notice in Newspaper Notification fee Ordinances (Text Amendments) Planned Area Developments (PAD) Planned Area Developments (PAD) - Amendment Planned Unit Developments (PUD) Planned Unit Developments (PUD) - Amendment Plat Abandonments Preliminary Plats Recording Fees (subject to change without notice) Replats (lot joins, lot divisions, lot line adjustments) Rezones (Map) *$5.00 per mailing label plus actual newspaper posting cost plus $10 processing. **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping approval by Town within six (6) months. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living 425 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq. ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq. ft. Single Family Addition Area non A/C $.75 Sq. ft. $.45 Sq. ft. Single Family Remodel Area non A/C $.23 Sq. ft. $.14 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit Combination Permit $70.00 (building, plumbing, electrical or mechanical) $210.00 Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar $70.00 (minor) Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and within current Code $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee 426 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 BUILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq. ft. Covered Area (non A/C) $.45 Sq. ft. Commercial Building Addition Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Commercial Remodel (Existing) Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Shell Only for Commercial & Multi - Family Area with A/C Covered Area (non – A/C) $205 plus $.50 Sq. ft. $70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C Covered Area (non - A/C) $145 plus $.23 Sq. ft. $145 plus $.14 Sq. ft. Apartments/Condominiums Livable Area with A/C Covered Area (non - A/C) $.75 Sq. ft. $.45 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C) $.37 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C) $.33 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping approval by Town within six (6) months. The Height of Desert Living 427 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 Sq. ft. (Face $50.00 per sign Replacement Only) than 32 Sq. ft. (Face Sign Permit, greater $100.00 per sign Replacement Only) Sign Permit, less than 32 Sq. ft. (New) $190.00 per sign Sign Permit, greater than 32 Sq. ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar $70.00 (minor) Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit Refund for cancelled Commercial Building permit (must be done in writing) 50% of Bldg Permit/Plan Review Fee 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire $1,000 plus notification *^ Marshall *$5.00 per mailing label plus actual newspaper posting cost plus $10 processing. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. 428 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Commercial Auto Sprinkler System Modification Plan Review/Inspection Commercial Hood System Plan Review/Inspection Commercial Fire Alarm System Plan Review/Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Fee Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft.) Reinspection Fee (beyond one re-check) 0.05 Sq. ft. (minimum $25) $.10 Sq. ft. (minimum $50) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $0.00 $100.00 $150.00 per trip ABATEMENT FEES Inspection fee Reinspection fee $70.00 per hour (1 - hour minimum) $150.00 per trip PARK FACILITY RENTALS Park Rental Fees - Resident/Organization (1) Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns (1) Per Hour $10.00 $15.00 $20.00 $10.00 $15.00 $5.00 without lighting $7.00 with lighting $400/half day (4 hours or less) $750/full day (over 4 hours) 10% wedding discount when combined with Community Center Rental The Height of Desert Living 429 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable $10.00 per hour $25.00 per field $10.00 for 50 Consuming Adults - non-refundable $265.00 Per Half - Hour $21 - $38 Per Hour Per Hour $15.00 $22.50 $30.00 $15.00 $22.50 $10.00 without lights $14.00 with lights $750/half day (4 hours or less) $1,400/full day (over 4 hours) Athletic Field Lights (2 hour minimum) Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Staff (2 hour minimum) Park Rental Fees - Non-Resident/ Commercial (1) Small Ramada - 2 hour minimum Medium Ramada - 2 hour minimum Large Ramada - 2 hour minimum Meeting Rooms - 2 hour minimum Multi-Purpose Fields - 2 hour minimum Tennis Courts - 90 minute reservation Tennis Courts - 90 minute reservation Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns (1) 10% wedding discount when combined with Community Center Rental Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit Athletic Field Lights - 2 hour minimum Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Staff - 2 hour minimum $15.00/box per day; $100.00 deposit per box and power cable $10.00 per hour $25.00 per field $10.00 for 50 Consuming Adults - non-refundable $265.00 Per Half - Hour $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 430 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 COMMUNITY CENTER RENTALS Community Center Rental - Resident/ Organization Per Hour (Tier 2) (2) Any Meeting Room - 2 hour minimum $17.00 One Ballroom (30 - 90 people) Minimum 4 hours $36.00 Two Ballrooms *(91 - 160 people) Minimum 4 hours $72.00 Three Ballrooms*( 161 - 250 people) Minimum 4 hours $108.00 Grand Ballroom *( 251 - 450 people) Minimum 4 hours $144.00 Per Hour Lobby (2) 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) 4 hour minimum Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract $1,760.00 $2,200.00 Weekend Rates: Friday-Sunday Per Hour $41.00 $41.00 50% of Resident/Non-Profit rate *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental The Height of Desert Living 431 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - Non-Resident/ Commercial (Tier 3) (2) Any Meeting Room One Ballroom (30-90 people) 4 hour minimum Two Ballrooms *(91 - 160 people) 4 hour minimum Three Ballrooms*( 161 - 250 people) 4 hour minimum Grand Ballroom *( 251 - 450 people) 4 hour minimum Per Hour $39.00 $83.00 $166.00 $249.00 $332.00 Lobby (2) 4 hour minimum $69.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) All Day Rate (Friday - Saturday 7:00 am to Midnight) Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hour minimum Ballroom 4 (includes patio access and views) 4 hour minimum Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract $4,400.00 $5,500.00 Weekend Rates: Friday-Sunday Per Hour $124.00 $124.00 50% of Non-Resident/Commercial Rate *Ballroom 3 not available as a standalone rental (2) 10% wedding discount when combined with a Park Rental 432 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2098 Description Proposed Fee FY19-20 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 $40.00 Lumens Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD) $0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Ping Pong Table $15.00 per rental Internet Access Hard Wire $125 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/or Portable Speaker) CD Player $5.00 $15.00 each $10.00 $25.00 $10.00 Electricity (per booth) 110 V 220 V $15.00 $40.00 Other Easel Papers & Markers Portable White Board Walker Display Board $5.00 $10.00 $5.00 $5.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service $3.00 $5.00 $25.00 $50.00 $5.00 per 8 cup pack The Height of Desert Living 433 Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Large Flat Panel Monitor $50.00 Flat Screen TV $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Ping Pong Table $30.00 per rental Internet Access Hard Wire $125.00 per day Sound Reinforcement Wireless Microphones Speaker Table (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing CD Player $15.00 $15.00 each $20.00 $50.00 $20.00 Electricity ( per booth) 110 V 220 V $25.00 $75.00 Other Easel Papers & Markers Portable White Board Walker Display Board $10.00 $20.00 $10.00 $10.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright $5.00 $10.00 $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack Portable Bar $50.00 Labor Charges $25/hr NOTE: All Rentals Are Subject To Applicable Arizona Sales$40/hr Taxes OT 434 The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2019 Description Proposed Fee FY19-20 SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 COURT FEES Non-Sufficient Funds (checks returned to Court) $30.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Civil Traffic Default Actual administrative costs Warrant $50.00 per warrant issued Diversion Program Rescheduling Court Clerk Court User Public Records Search Copies Certified Copies Copies of CDs $25.00 $17.00 $30.00 per charge, plus surcharges $2.00 per name $0.50 per page $17.00 $17.00 $50.00 per defaulted charge NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 435 Comprehensive Fee Schedule Effective July 1, 2019 436 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living 437 Schedule of Authorized Positions Schedule of Authorized Positions FY 15-16 FY 16-17 Authorized Authorized FTE FTE Position Title FY 17-18 FY 18-19 Authorized Authorized FTE FTE FY 19-20 Proposed FTE Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 1.00 1.00 0.63 1.00 2.00 - 0.63 1.00 2.00 - Authorized FTE 3.63 3.63 3.63 3.63 3.63 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.20 1.00 1.00 1.00 1.00 0.63 1.00 1.25 1.00 1.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.20 1.00 0.50 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.20 1.00 0.50 1.00 1.00 2.00 1.00 0.50 1.00 11.63 12.25 13.45 13.70 15.20 Public Works Director Civil Engineering Inspector Executive Assistant Town Engineer Assistant Town Engineer Facilities/Environmental Supervisor Facilities Maintenance Tech Custodian Streets Superintendent Fleet Mechanic/Open Space-Landscape Spec Traffic Signal Technician II Street Maintenance Technician 1.00 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.30 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.30 1.00 1.00 2.00 1.00 1.00 0.50 1.00 0.63 1.00 1.00 1.30 1.00 1.00 3.00 Authorized FTE 8.30 9.80 9.80 10.80 12.43 Administration Town Manager Deputy Town Manager/Administrative Services Dir. Administrative Services Director Executive Asst to Town Mgr/Council Town Clerk Volunteer Coordinator Economic Development Analyst Economic Development Specialist Economic Development Director Communications and Marketing Coordinator Information Technology Administrator Network & Information Technology Administrator Information Technology Support Specialist Finance Director Accountant Financial Services Technician Procurement Officer Accounting Clerk Customer Service Representative II Authorized FTE Public Works 438 The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions (continued) FY 15-16 FY 16-17 Authorized Authorized FTE FTE Position – Title FY 17-18 FY 18-19 Authorized Authorized FTE FTE FY 19-20 Proposed FTE Development Services Development Services Director Executive Assistant Town Engineer Senior Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Chief Building Official/Plans Examiner Senior Building Inspector Civil Plans Examiner Building Permit Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 0.50 1.50 1.00 0.50 1.00 1.00 1.00 1.00 0.50 1.50 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.00 1.00 Authorized FTE 8.00 7.50 8.50 7.50 9.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 0.49 1.96 3.00 0.88 1.00 1.00 1.65 1.00 0.58 0.75 0.45 1.00 1.00 2.00 1.00 1.00 1.00 3.00 0.49 1.96 1.00 0.88 1.00 1.00 1.65 1.00 0.58 0.75 0.45 1.00 1.00 2.00 0.80 1.00 1.00 3.00 0.49 1.96 1.00 0.88 1.00 1.00 1.65 1.00 0.58 0.75 0.45 1.00 1.00 2.00 0.80 1.00 1.00 3.00 0.49 1.96 1.00 0.88 1.00 1.00 0.37 1.28 1.00 0.58 0.75 0.45 1.00 1.00 2.00 0.80 1.00 1.00 4.00 0.49 1.96 0.88 1.00 1.00 0.37 1.28 1.00 1.78 - 20.76 20.76 20.56 20.56 20.56 52.32 53.94 55.94 56.19 60.82 Community Services Community Services Director Recreation Manager Recreation Supervisor Recreation Program Coordinator Tourism Coordinator Communications and Marketing Coordinator Executive Assistant Parks Supervisor Parks Superintendent Park Operations Lead Lead Park Attendant Park Attendant Groundskeeper Groundskeeper II Customer Service Representative II Customer Service Representative I Community Center Manager Events & Operations Supervisor - CC Operations Coordinator - Community Center Operations Support Worker Lead Operations Support Worker Senior Services Supervisor Senior Services Activities Coordinator Home Delivered Meals Coordinator Senior Services Activities Assistant Authorized FTE Total Authorized FTE Compared to the high of 115 FTEs in FY01-02, the current level of 61 FTEs represents a total decrease of almost 50% over a nineteen year period. The reduction in authorized FTEs is a result of the economic downturn and the need to reduce Town expenditures, resulting in the consolidation of positions as well as actual staff layoffs. The Height of Desert Living 439 Schedule of Authorized Positions 440 The Height of Desert Living Pay Plan Pay Plan The Height of Desert Living 441 Pay Plan FY19-20 PAY PLAN—effective July 1, 2019 Exempt Positions Position Title Minimum Maximum Deputy Town Manager/Administrative Services Director Public Works Director Finance Director Development Services Director Town Clerk Economic Development Director Community Services Director Town Engineer Assistant Town Engineer Court Administrator Chief Building Official/Plans Examiner Recreation Manager Parks Superintendent Community Center Manager Streets Superintendent Senior Planner Network and Information Technology Administrator Procurement Officer Facilities/Environmental Supervisor Events and Operations Supervisor Senior Services Supervisor Executive Assistant to Town Manager/Council Civil Plans Examiner Economic Development Analyst Volunteer Coordinator Senior Code Enforcement Officer Recreation Program Coordinator Operations Coordinator - Community Center Accountant Communications and Marketing Coordinator $ 107,100 102,000 102,000 102,000 96,900 96,900 96,900 95,514 81,192 79,763 70,560 69,702 69,702 69,702 69,080 68,796 64,737 61,140 60,181 58,518 58,286 57,876 57,729 57,729 53,423 53,423 53,423 53,423 53,423 53,423 $ 153,153 145,860 145,860 145,860 138,567 138,567 138,567 136,585 116,105 114,061 100,901 99,674 99,674 99,674 98,784 98,378 92,574 87,430 86,059 83,681 83,349 82,763 82,552 82,552 76,395 76,395 76,395 76,395 76,395 76,395 442 The Height of Desert Living Pay Plan FY19-20 PAY PLAN—effective July 1, 2019 Non-Exempt Positions Position Title Senior Building Inspector Information Technology Support Specialist GIS Technician/CAD Operator Civil Engineer Inspector Executive Assistant Code Enforcement Officer Fleet Mechanic/Open Space-Landscape Specialist Park Operations Lead Facilities Maintenance Technician Building Permit Technician Senior Court Clerk Street Maintenance Technician Court Clerk Financial Services Technician Groundskeeper II Accounting Clerk Customer Service Representative II Senior Services Activities Coordinator Lead Park Attendant Lead Operations Support Worker Customer Service Representative I Operations Support Worker Custodian Park Attendant The Height of Desert Living Minimum $ Maximum 28.58 $ 27.94 27.27 23.68 22.23 22.23 21.68 21.68 20.06 19.54 19.02 19.02 18.18 18.18 18.18 17.61 17.61 17.22 17.22 17.22 15.68 15.33 14.17 14.17 40.87 39.95 39.00 33.86 31.79 31.79 31.00 31.00 28.69 27.94 27.20 27.20 26.00 26.00 26.00 25.18 25.18 24.62 24.62 24.62 22.42 21.92 20.26 20.26 443 Pay Plan FY19-20 PAY PLAN—effective January 1, 2020 Exempt Positions Position Title Minimum Maximum Deputy Town Manager/Administrative Services Director Public Works Director Finance Director Development Services Director Town Clerk Economic Development Director Community Services Director Town Engineer Assistant Town Engineer Court Administrator Chief Building Official/Plans Examiner Recreation Manager Parks Superintendent Community Center Manager Streets Superintendent Senior Planner Network and Information Technology Administrator Procurement Officer Facilities/Environmental Supervisor Events and Operations Supervisor Senior Services Supervisor Executive Assistant to Town Manager/Council Civil Plans Examiner Economic Development Analyst Volunteer Coordinator Senior Code Enforcement Officer Recreation Program Coordinator Operations Coordinator - Community Center Accountant Communications and Marketing Coordinator $ 108,707 103,530 103,530 103,530 98,354 98,354 98,354 96,947 82,410 80,959 71,618 70,748 70,748 70,748 70,116 69,828 65,708 62,057 61,084 59,396 59,160 58,744 58,595 58,595 54,224 54,224 54,224 54,224 54,224 54,224 $ 155,451 148,048 148,048 148,048 140,646 140,646 140,646 138,634 117,846 115,771 102,414 101,170 101,170 101,170 100,266 99,854 93,962 88,742 87,350 84,936 84,599 84,004 83,791 83,791 77,540 77,540 77,540 77,540 77,540 77,540 444 The Height of Desert Living Pay Plan FY19-20 PAY PLAN—effective January 1, 2020 Non-Exempt Positions Position Title Senior Building Inspector Information Technology Support Specialist GIS Technician/CAD Operator Civil Engineer Inspector Executive Assistant Code Enforcement Officer Fleet Mechanic/Open Space-Landscape Specialist Park Operations Lead Facilities Maintenance Technician Building Permit Technician Senior Court Clerk Street Maintenance Technician Court Clerk Financial Services Technician Groundskeeper II Accounting Clerk Customer Service Representative II Senior Services Activities Coordinator Lead Park Attendant Lead Operations Support Worker Customer Service Representative I Operations Support Worker Custodian Park Attendant The Height of Desert Living Minimum $ Maximum 29.01 $ 28.36 27.68 24.04 22.56 22.56 22.01 22.01 20.36 19.83 19.31 19.31 18.45 18.45 18.45 17.87 17.87 17.48 17.48 17.48 15.92 15.56 14.38 14.38 41.48 40.55 39.58 34.38 32.26 32.26 31.47 31.47 29.11 28.36 27.61 27.61 26.38 26.38 26.38 25.55 25.55 25.00 25.00 25.00 22.77 22.25 20.56 20.56 445 Pay Plan 446 The Height of Desert Living Resolution 2019-24 Resolution 2019-24 The Height of Desert Living 447 Resolution 2019-24 448 The Height of Desert Living Resolution 2019-24 The Height of Desert Living 449 Resolution 2019-24 450 The Height of Desert Living Glossary Glossary The Height of Desert Living 451 Glossary A-AR Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Unbilled services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adopted Budget Used and budget document. Represents the Town and the by the Adoption Formal action by the Town Council, which sets the spending limits for the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property, according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Allocation A part a and/or by Appropriation Specific amount of monies authorized by the Town Council for the purpose of incurring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as constructing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. 452 The Height of Desert Living Glossary AS-BE Assessed Valuation A that property and the and are a property by a Asset Resources and property of the Town that can be used or applied to cover liabilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost benefitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and expenditure in the current year. Balanced Budget Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Basis of Accounting D by t the of t tr t or event r Beginning Balance The brought rv r t the vt the The Height of Desert Living Board r t Fund type t r when t t t year 453 Glossary BO-BU Bond A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are:  General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality.  Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Rating The measure of the quality and safety of a bond. The rating indicates the likelihood that a debt issuer will be able to meet scheduled repayments and dictates the interest rate paid. Bond Refinancing The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions. Budget A a and an and and . them. the Town Budget Amendment A change of budget appropriation between expenditure accounts that is different from the original adopted budget. Budget amendments do not change the legal spending limit adopted by the Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Document The by to to the Budget Message and the the a the the the the year, the Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. 454 The Height of Desert Living Glossary BU-CA Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Alternatively, two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program The The and The and and a the a current and must be to the a year the Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. The Height of Desert Living 455 Glossary CA-DE Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Cash-in-lieu Funding for capital projects the Town requires from developers in lieu of them constructing necessary off- site improvements related to their development project. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. Contractual Services such by the etc. that Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity’s liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A an the Town or a group Depreciation An accounting transaction which spreads the acquisition value of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. 456 The Height of Desert Living Glossary DE-FE Development Fees Those fees and charges generated by building, development, and growth in the Town. Disbursement The money an Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers Association of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a Division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for employee-related expenses. Included is the Town’s share of costs for social security, pension plans, medical and life insurance plans. Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Ending Balance The end the that are or at the Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Expenses Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other costs. Fees ci rv The Height of Desert Living 457 Glossary FI-FU Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, reserves, and fund balances. Fiscal Policy A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Franchise Fees Annual fees paid by utilities (i.e. cable TV) for use of Town public rights-of-way. Franchise fees are typically a set percentage of gross revenue within the Town. Full Faith and Credit A pledge of a government’s taxing power to repay debt obligations. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time clerk working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance Difference between assets and liabilities reported in a government fund. Non-spendable – Portions of fund balance that include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted – Portion of fund balance that reflects constraints placed on the use of resources that are either (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (b) imposed by law through constitutional provisions or enabling legislation. Committed – Amounts that can be used only for specific purposes pursuant to constraints imposed by formal action of the government’s highest level of decision-making authority. In the case of the Town, this would be the Council and Mayor. Assigned – Amounts that are constrained by the government’s intent to be used for specific purposes, but that are neither restricted nor committed. 458 The Height of Desert Living Glossary FU-IN Unassigned – Residual classification for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the general fund. The General Fund should be the only fund that reports a positive unassigned fund balance amount. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the General Fund is a catch-all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the government. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. Generally Accepted Accounting Principles (GAAP) U r r ci t and r the v t r that t r ci Goal The end toward w rt r r . A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be recognized when due. Grants A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee. Highway User Revenue Fund (HURF) R t and t r tr rt t r t and w y r on Revenues v cl be Indirect Cost A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure The physical assets of a government (i.e. streets, public buildings, parks, etc.). The Height of Desert Living 459 Glossary IN-MO Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, i.e. city, county, state and federal. Intergovernmental Agreement A by Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Journal Entry An entry into the financial system that transfers actual amounts from one account, department, or fund to another. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for services rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line-item Budget A budget prepared along departmental lines that focuses on what is to be bought. Local Transportation Assistance Fund (LTAF) are by Lottery. on must be may transit or but a Long-term Debt Debt with a maturity of more than one year after the date of issuance. Modified Accrual Basis of Accounting The basis of accounting used by governmental-type funds. Under this basis, revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. 460 The Height of Desert Living Glossary MU-PE Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State-shared sales tax, and motor vehicle in-lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing of acquisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include maintenance expenses, utility and personnel expenses, revenues from projectspecific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Ordinance A formal legislative not or by the any to the body such a the . Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Per Capita A the that per The Height of Desert Living 461 Glossary PE-RE Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indicators that reflect the amount of money spent on services and the resulting outcomes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budgetary context. Performance Target Percentage or number for each program performance measure that will be the desired level of performance for the upcoming budget period. Personal Services The and and Policy A a and may and or A be more to Program A group of related activities performed by one or more divisions or departments of the Town for the purpose of accomplishing a service the Town is responsible for delivering. Property Tax Total property tax levied by a municipality on the assessed value of a property within Town limits. In Arizona, the property tax system is divided into primary and secondary. Primary Property Tax – A limited tax levy used for operations based on primary assessed valuation and primary tax rate. The tax rate is restricted to a 2% annual increase. Municipalities may use this tax for any purpose. Secondary Property Tax – An unlimited tax levy restricted to voterapproved budget overrides. The tax is based on the secondary assessed valuation and secondary tax rate. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. 462 The Height of Desert Living Glossary RE-SU Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates additions to assets which (a) do not increase any liability, (b) do not represent recovery of an expenditure, and (c) do not represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given program. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund out are a or or other to pay Such State-shared Revenue Includes the Town’s portion of State sales tax revenues, State income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has started. The Height of Desert Living 463 Glossary TA-WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund’s balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essentially the amount of money still available for future purposes. Unreserved Fund Balance The and that not User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Variance Comparison of actual expenditure and revenues from one year to the next and comparison of budget-to-actual in current fiscal year. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. 464 The Height of Desert Living Acronyms Acronyms The Height of Desert Living 465 Acronyms AB-BV Acronyms ABC-American Base Course AC-Asphaltic Concrete ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST-Arizona Peace Officer Standards and Training Board BGC-Boys and Girls Club BRE-Business Retention and Expansion BVAC-Business Vitality Advisory Council 466 The Height of Desert Living Acronyms CA-HP CAD-Computer-Aided Design CAFR-Comprehensive Annual Financial Report CARE-Crisis Activated Response Effort CCEF-Court Collection Enhancement fund CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd.-Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FIT-Fountain Hills Integrated Trails FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Governmental Accounting Standards Board GFOA-Government Finance Officers Association GIS-Geographical Information System GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE-Hillside Protection Easement The Height of Desert Living 467 Acronyms HU-PT HURF-Highway User Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID-Improvement District IFEA-International Festivals & Events Association IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System JCEF-Judicial Court Enhancement Fund ln. ft.-Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MH-Manhole MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NACSLB-National Advisory Council on State and Local Budgeting NRPA-National Recreation and Park Association PC-Portland Cement PUD-Planned Unit Developments PTO-Parent Teacher Organization 468 The Height of Desert Living Acronyms RF-VR RFP-Request for Proposal RFQ-Request for Quotation RPM-Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission sq. ft.-Square Feet sq. yd.-Square Yard SR-State Route STORM-Stormwater Outreach for Regional Municipalities SWOT-Strengths, Weaknesses, Opportunities, Threats V-Volt VHF-Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living 469 470 The Height of Desert Living Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov - facebook.com/TownofFountainHills - twitter.com/fhazgov - linkedin.com/company/town-of-fountain-hills