CONSTI TUTION Ail']) BYLAWS
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
The following revision of the COESTITUTIOi'J and BYLAWS of the ARIZONA STATE MUSIC
'l'E:ACHEHS ASSOCIATION was adopted at the Annual State Convention, Tempe, Arizona, Octo-

ber 19, 1975.
AH'l'ICLE I - HAME
The name of this

o~an ization

is Arizona State Music Teachers Association .

AHTIQI.S II - POLICY

Section 1. It shall be the policy of this organization to cooperate with all worthy
musical organizations and, in particular, to develop a close cooperation with the
Vilisic Teachers National Association, wi th which this organization is lOO~t: affiliated.
Section 2. This organization is not organized for profit and no part of the net earnings bf this orga nization shall ever inu_re to the benefit of any private member or individual. In the event of the dissolution of the organization, any funds remaining
in the treasury , after the payments of any outstanding debts, shall be contributed to
the Ifasic Teachers Nati onal Association Scholarship Foundation .
. ARTICLE III - PURPOSH.:
Section 1. The p urpose of this organization shall be to promote higher standards of
musical instruction and to fo ster many musical activities in the state as a contribution to the culture of the state .
Section 2. It shall also be the purpose of this organization to promote greater interest in music for all students and to provide scholarships and other financial assistance to help further their study of music.
ARTICIE IV- EEMBERSH I F

Section 1. Membership cla ssifications in the Association are:
dent, Honor ary Life and Patron .

Active, Associate, Stu-

Section 2 .
tion.

Memb ership privileges and dues are prescribed by the Bylaws of the Associa-

ARTICLE V -

OFT<' IC~RS

Section 1. The officers of the Arizona State Music Teachers Association are a President, a Vice President, the I imnediate Past Pr esident, the Recording Se cretary, the
Treasurer , President o:f the Central District, President of the Eastern District, President of the Northern District, President of the Southern District, President of the
Western District and the Archivist .
Section 2. 'I'he method of nomination and election and the authority and duties of each
off icer are defined i n the Bylaws of the Association.
Section

J.

All officers are elected for a term of two years.

Section 4. No :person is QUALIFIED to be elected or appointed as an officer of this
organization ux1less he or she is a member in good standing.

Page 2
ARTICLE VI - SOAFJJ OF' DIRECTORS
Section 1.
A.

I1EI·mERSHIP includes the President, the Vice., President, the Immediate Past President, the five District Presidents, the Treasurer, the Recordj_ng Secretary, the
Archivist and the Chairperson of the Accreditation Board .

The President may invite the Husie;ra.m Editor and the J?arliar.:eh:ta.ria!i,· and-. .cha,ir persons such as those of the Collegiate Student Auditions, High School Student
Auditions, Student Composition Compe tition, Baldwin Junior Keyboard . Award
Competition, Student Chapters , Independent Music Teacher Forum, Scholarship
Foundation and Publicity to serve as Members of the Board, ex - officio , without
vote.

B.

The President of the Arizona Music Educators Association, or his delegated representative, is permitted to become a Board Member of ASMTA r;rovi d.ed this liason officer is a memlJer in good standing in both organizations.

Section 2 . VACANCIES on the Board of Directors are filled by and at the discretion of
the Board of Directors upon recommendat ion of the President , until an ele ction :for the
unexpired term is held at the next state convention business meeting. Three consecutive
aiJsences :from meetings of the Board of Directors without a valid reason shall be deemed
a resignation.
Section J . The Board of Directors is responsible for all funds, :for the administration
and execution of all prov i sions made in the annual budget , for the day-to-day conduct of
all affairs of the Association, and for the activation of policies and procedures specified in the Constitution and Bylaws. It also has the power to determine the annual membership dues , to transact the general business and to determine the general policies of
the Association.
Section l.J-. The Board of Directors is empowered to appoint assistants to any officer,
and to create and designate such spec ial committees as it may deem necessary.
Section 5. The Board of Directors meet annually at the Convention, and at other times
requested by the l:cesident . The Board of Directors may meet,also, upon the joint request of not less than a majority of the voting Members of the Board.
Section 6. Items of business may be submitted by the President to the ful l membership
of the Board of Directors requesting a vote by mail ballot. The contents of the proposals and the resul ts of such mail ballots are reported to the Recording Se cretary and
incorporated in the minutes of the nex·t meeting of the Board of Directors.
ARTICLE VII - ASSOCIATION MEETINGS

Business meetings of the Association are held each year as a part of the annual convention.
ARTICLE VIII - QUORUM
Two-thirds of the total membership of the voting members of the Board of Directors, o±'
which at leas t three must be state officers, constitute a quorum of .the Board of Directors .
ARTICLE IX - DISTRICT ORGANIZATION

Section 1. The state shall be divided into five geographical Districts: Central, Eastern, Northern, Southern and Western. The Pres idents of each of these districts are memlJers of the State Board of Directors.

AHTICLE VI - TERMS AND DUTIES OF' OFFICERS

Section 1. The officers of the Arizona State t·'.usic Teachers Association shall be: a
President , a Vice President, a Secretary, a Treasurer, the Immediate Past President,
President of the Central District, President of the Eastern District, President of the
Northern District, President of the Southern District , President of the Western District
and an Archivist, all of whom shall be elected for a term of two years by the general
membership at the a,nnual meetinp,.
A.

The President, Vice President, Secretary, President of the Central District and
Fresident of the Northern District sha ll take office i n even years at the end
of the annua l convention.

B.

The Treasurer , President of the Eastern District, President of the Southern
Distr:1-ct, I-'resident of the Western District and Archivist shall take office in
the odd years at the end of the annual convention.

Section 2. The President presides at meetings of the, Association, calls and presides at
meetings of the Board of Directors, appoints all standing and s pecial c;ornmittees as
needed, shall be ex-officio member of all committees except the nominating committee and
performs all other duties impli ed by the title. ·The President shall publish a directory
of members in g ood standing as of November 1 of the current year. This directory must
be published as soon as possible after that date and no later than two months after that
date.
i-3ection 3. The Vice President assumes all the duties of the President in the absence
of that off:Lcer. The Vice Presi<ient shall also perform such other duties as the President
and the Board of Directors may designate.
Section l.J-. The Secretary keeps the minutes of all business meetings of the Association,
and o:f all meetings o:f the Board of Directors; sends copies of the minutes oi' the Board.
of' Di :rectors' meetings to the members of that Board within thirty days after the meetings
and sees that those minutes and the minu·t.es of the business meetings of the Association
are in l ega1 form and properly preserved in a permanent secretary's Minute Book. The
Secretary shall also send to the President a ca:cbon copy of all minutes, which is to
be kept j_n a permanent Fresident ' s 1.Jinute Dook. The Secretary shall also car.cy out such
other duties as are assigned by the Board of Directors.
Section 5, The Treasurer >.shall receive all moneys due, and shall make all disbursements
upon the direction of the Board of Directors and the President. He or she shall deposit
all moneys in a bank designated by the Board of Directors. The Treasurer is responsible
for the maintenance of proper financial records, and for the preparation of an annual :re port to the Board of Directors. An au.di tor selected. by the Board of Directors shall make
an annual audit.
Section 6. The District P-.cesidents shall plan and supervise all district meetings , :projects ancl business. All moneys from such meetings, projects and businesses shall be
deposited in a district bank account and be disbursed by the District Presiclent. All District projects shall have the approval of the Board of Directors. A prime responsibility
of each District P-.cesident sha ll be that of I:1embership and Publicity for the District.
Section ?. The Archivist shall collect and. keep in a secure place all i tems of histo:rical interest to the Association, i ncluding ~orograms, pertinent newspaper and magazine
articles, photographs and correspondence . The Archivist shall a l so be sure all historical items carry a dateline.
Section 8. Newly elected officers shall assw11e their respective offices at the close of
the Annual Convention.

AHTICIB VII - ACC EEDITATION
Section 1. The AST~TA Accred.i ta ti on Board shall cons ist of nine membe:cs, appointed by
the Pr e sident, subject to approval of the AEHiTA Board of' Directors. The Accreditation
302.nl shall name its Chairperson from the Accreditation Board membership. 1i:ach member
shall serve a three year term. At the annual convention, members completing their
term are retired and three appointlilents shall be made. One of these appointments must
be from the rnusic f'actll t:/ of a Callege or 1Jni versi ty of the Sta~tl.e of' 1\r·lZ,ona...
Section 2. It shall be the duty of the ASnTA Accreditation Board to conduct the State
}'rogram of Accreditation of the private music teacher, making such changes and i mprovements as are deemed necessary for the successful operation and continued fun ction ing of
the program.

ARTICLE<; VIII -· I-'ARLIAMENTARY AU'Y:r-IORITY
The rules contained in ROBEHTS RULES OF OP.DER, NEHLY Rtl;VISED, shall gove:cn · this organi·zation in all cases to which they are applicable, and in 1·;hich Jc.hey are not inconsistent with this Constitution and Bylaws.
ARTICLE IX - AMEITDHENTS

These Bylaws amy be amended by the Board of Directors at any of the Board Meet:Lngs by a
majority vote of the members present and voting, the proposec1 amendments having been
subm:L tted by Tiail to the Board Eembership at least one week before the prescribed dead-line for voting.

Beth Hanley, Chairperson
Bertha Autenreith
Evlyn Cope
Nadine Dresskell
Nary Zua Kamp
Helene Robinson
J3eatrice Searles

8 vrJ- [,4J ) V1'_
~ XX (l

J

pVJ G-

i

CONSTITUTION AND BYLAWS
of th e
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
The following revision of the CONSTITUTION and BYLAWS of the ARIZONA STATE MUSIC
TEACHERS ASSOCIATION was adopted at the Annual State Convention, Tucson, Arizona,
November, 1982.
ARTICLE I - NAME
The name of this organization is Arizona State Music Teachers Association.
ARTICLE II - POLICY
Section 1. It shall be the policy of this organization to cooperate with all worthy
musical organizations and, in particular, to develop a close cooperation with the
Music Teachers National Association, with which this organization is 100% affiliated.
Section 2. This association is not organized for profit and no part of the net
earnings of this association shall ever inure to the benefit of any private member
or individual.
In the event of the dissolution of the association, any funds
remaining in the treasury, after the payments of any outstanding debts, shall
be contributed to the Music Teachers National Association Scholarship Foundation.
ARTICLE III - PURPOSE
Section 1. The purpose of this organization shall. be to promote higher standards
of musical instruction and to foster musical activities in the state as a contribution to the culture of the state.
Section 2.
It shall also be the purpose of this organization to promote greater
interest in music for all students and to provide scholarships and other financial
assistance to help further their study of music.
ARTICLE IV - MEMBERSHIP
Section 1. Membership classifications in the Association are:
Student, Honorary Life and Patron.

Active, Associate,

Section 2. Membership privileges and dues are prescribed by the Bylaws of the
Association.
ARTICLE V - OFFICERS
Section 1. The officers o f the ASMTA a r e : President, First Vice President,
Second Vice President, Immediate Past President, Recording Secretary, Treasurer,
Archivist and Presidents of the five districts (Northern, Eastern, Southern,
Western and Central).
Section 2. The method of nomination and ele ction and the authority and duties of
each officer are defined in the Bylaws of the Association.
Section 3. All office rs are elected for a term of two years with the exception of
district presidents who are elected in a c cordance with the b y laws of each district,
and the Second Vic e Pre side nt who is e lected e ach year, not t o e xceed two terms.
Section 4. No person is qualified to be elected or appointe d as an officer of
this organization unl e ss he or she is a member in good standing.

Page 2
ARTICLE VI - BOARD OF DIRECTORS
Section 1.
A.

MEMBERSHIP includes the President, First Vice President, Second Vice
President, Immediate Past President, the five District Presidents,
Treasurer, Recording Secretary, Archivist and the Chairperson of the
Accreditation Board.
The President may invite the Musigram Edictor and the Parliamentarian,
and chairpersons such as those of the Collegiate and High School Auditions,
Composition and Baldwin Junior Keyboard Competitions, Student Chapters,
Independent Music Teacher Forum, Scholarship Foundation and Publicity to
serve as Members of the Board, ex-officio, without vote.

B.

The President of the Arizona Music Educators Association, or his delegated
representative, is permitted to become a Board Member of ASMTA provided
this liaison officer is a member in go9d standing in both organizations.

Section 2. VACANCIES on the Board of Directors are filled by and at the discretion
of the -Board of Directors upon recommendation of the President, until an election
for the unexpired term is held at the next state convention business meeting.
Three consecutive absences from meetings of the Board of Directors without a valid
reason shall be deemed a resignation.
Section 3. The Board of Directors is responsible for all funds, for the administration and execution of all provisions made in the annual budget,
for the day-to-day
conduct of all affairs of the Association, and for the activation of policies and
procedures specified in the Constitution and Bylaws.
It also has the power to
determine the annual membership dues, to transact the general business and to
determine the general policies of the Association.
Section 4. The Board of Directors is empowered to appoint assistants to any officer,
and to create and designate such special committees as it may deem necessary.
Section 5. The Board of Directors meets annually at the Convention, and at other
times requested by the President. The Board of Directors may meet, also, upon the
joint request of not less than a majority of the voting Members of the Board.
Section 6.
Items of business may be submitted by the President to the full membership of the Board of Directors requesting a vote by mail ballot. The contents of
the proposals and the results of such mail ballots are reported to the Recording
Secretary and incorporated in the minutes of the next meeting of the Board of Directors .
ARTICLE VII - ASSOCIATION MEETINGS
Business meetings of the Association are held each year as a part of the annual
convention.
ARTICLE VIII - QUORUM
Two-thirds of the total membership of the voting members of the Board of Directors,
of which at least three must be state officers, constitute a quorum of the Board of
Directors.

Page 3
ARTICLE IX - DISTRICT ORGANIZATION
Section 1. The state shall be divided into five geographical Districts: Central,
Northern, Eastern, Southern and Western.
The presidents of each of these districts
are members of the State Board of Directors.
Section 2. A group of teachers in outlying towns of a District may form a local
association within that District for the purpose of local meetings, recitals, etc.,
which are more convenient to them and their students. All the members of this
local association must be members of both ASMTA and MTNA; and they and the loc~l
association remain a part of the District Organization in which they reside.
ARTICLE X - AMENDMENTS
This Constitution may be amended upon the recommendation of the Board of Directors
at the annual business meeting by a two-thirds vote of the Active Membership present
and voting, or, by mail ballot by a twq-thirds vote of Active Members voting within
the prescribed time limit for returning ballots. Written not~ce of the proposeq
amendments must be submitted to the membership at least four weeks in advance.

BYLAWS
ARTICLE I - MEMBERSHIP
Secti9n 1. ACTIVE MEMBERSHIP is open to all individuals professionally engaged in
any field of musical activity. Such membership provides the privileges of participation in the activities of the Association, attendance at meetings upon the payment
of the registration fee, holding office, voting and receiving a subscription to the
American Music Teacher. An active Husband-Wife Dual Membership receives one
subscription to the American Music Teacher, but each has the privileges of active
individual membership.
Section 2. ASSOCIATE MEMBERSHIP is open to all persons not professionally engaged
in any field of musical activity, but who wish to support the program of the
Association. Such membership provides admission to all programs of the A~sociation
upon payment of the registration fee and a subscription to the American Music Teacher,
but does not include the right to vote or hold office.
Section 3. STUDENT MEMBERSHIP is open to any qualified music student subject to
membership regulations. Such membership provides admission to ali programs of the
Association upon payment of the registration fee and a subscription to the
American Music Teacher, but does not include the right to vote, to hold office,
to enter students in auditions and recitals or to apply for certification. A student
of music is defined as a person who is cur r e ntly involved in music study or is a
participant in a music organization.
Such a student is not required to be a music
major. The age limit is through twenty-six y ears of age.
Section 4.
HONORARY LIFE MEMBERSHIP is c on ferred by the Board of Directors upon
individuals who have given distinguished s e r v ice to ASMTA or to the art of music.
An Honorary Life Member pays no state dues b u t is not a national member unless he or
she pays national dues. Honorary Life Membe rs will receive the American Music
Teacher if he or she pays national dues or ma y receive it by paying the subseription
price.

Page 4
Section 5. PATRON MEMBERSHIP is open to any individual, organization, institution
or business firm for one year which contributes $500.00 or more to current funds
or for special projects.
It does not include membership in MrNA nor a subscription
to the American Music Teacher, nor the right to vote or hold office or enter students
in auditions and recitals.
ARTICLE II - MEMBERSHIP YEAR
The membership year is the same as the fiscal year:

July 1 to June 30.

ARTICLE III - DUES
Section 1. Annual dues, district, state and national, shall be due and payable by
July 1 of each year. The Board of Directors shall determine the amount of the
state dues for Active, Associate and Student Members over and above National
Membership Dues, which are determined by the Music Teachers National Association.
Each district may assess it s members by a vote of the district board.
Section 2.
A.

Delinquent dues.

Members who have not paid the dues for the current fiscal year are
delinquent until such dues are paid, and are not entitled to the
privileges of membership.

ARTICLE IV - CONVENTION
The official convention of the ASMTA shall be held annually.
shall be determined by the Board of Directors.

The time and place

ARTICLE V - NOMINATIONS AND ELECTIONS
Section 1. The nominating committee shall consist of three members, one of whom
shall be the Immediate Past President and chairman of the committee. The other
two members shall be elected at the convention. Nominations for these two members
shall be made by the . current Nominating Committee and voted upon at the conven tion
business meeting.
Section 2.
two years.

The term of office for the members of the Nominating Committee shall be

Section 3. Nominations for officers may be sent to the Nominating Committee by any
voting member in good standing .
. Section 4.
The report of the Nominating Committee including its slate of nominees
for state offices and members of the succeeding Nominating Committee shall be mailed
to every voting member of the Association one month before the annual convention.
It shall be presented at the convention business meeting.
Immediately thereafter
nominations may be made from the floor, provided the consent of the nominee shall
have been secured and the person nominated is an Active Member in good standing.
Section 5. A majority vote of those present, qualified to vote and voting, shall
constitute an election.
Should there be but one nominee for each office, the
Secretary may be instructed to cast the ballot for the nominee.

Page 5
ARTICLE VI - TERMS AND DUTIES OF OFFICERS
Section 1. The officers of the ASMTA shali be: President, First Vice President,
Second Vice President, Recording Secretary, Treasurer, Immediate Past President,
Presidents of the five districts (Northern, Eastern, Southern, Western and Central)
and Archivist.
A.

The President, First Vice President and Secretary shall take office in
even years at the close of the annual convention.

B.

The Treasurer and Archivist shall take office in the odd years at the
close of the annual convention.

C.

The Second Vice President shall be elected each year and take office
at the close of the annual convention.

Section 2. The President presides at meetings of the Association, calls and presides
at meetings of the Board of Directors, appoints all standing and special committees
as needed, shall be ex-officio member of all committees except the nominating committee
and perform all other duties implied by the title. The President shall place a copy
of the minutes of all business meetings in the President's Minute Book. The President
and the Membership Chairman shall publish a directory of members in good standing as
of July 1. This directory must be published as soon as possible after that date and
no later than two months after that date.
Section 3. The First Vice President assumes all the duties of the President in the
absence of that officer. The First Vice President shall serve as coordinator for
all state level auditions. The First Vice President shall also perform such other
duties as the President and the Board of Directors may designate.
Section 4. The Second Vice President shall serve as coorqinator for the Annuql
Convention Committee. This committee shall consist of the President, First Vice
President and other members appointed or otherwise working on the project.
Section 5.
Committee..

The Immediate Past President shall serve as chairman of the Nominating

Section 6.
The Recording Secretary keeps the minutes of all business meetings of
the Association, and of all meetings of the Board of Directors; sends copies of the
minutes of the Board of Directors' meetings to the members of that Board within
thirty days after the meetings and sees that those minutes and the minutes of the
business meetings of the Association are in legal form and properly preserved in a
permanent Secretary's Minute Book. The Secretary shall also send the President a
copy of all minutes, which is to be kept in a permanent President's Minute Book.
The Secretary shall also carry out such other duties as are assigned by the Board
of Directors.
Section 7. The Treasurer shall receive all monies due, and shall make all disbursements upon the direction of the Board of Directors and the President. He or she
shall deposit all monies in a bank designated by the Board of Directors. The
Treasurer is responsible for the maintenance of proper financial records, and for
the preparation of an annual report to the Board of Directors. An auditor selected
by the Board of Directors shall make an annual audit at the close of the fiscal year.

Page 6
Section 8. The District Presidents shall plan and supervise all district meetings,
projects and business. All monies from such meetings, projects and businesses shall
be deposited in a district bank account and be disbursed by the District President.
A prime responsibility of each District President shall be that of Membership and
Publicity for the District.
Section 9. The Archivist shall collect and keep in a secure place all items of
historical interest to the Association, including programs, pertinent newspaper and
magazine articles, photographs and correspondence. The Archivist shall also be sure
all historical items carry a dateline.
Section 10. Newly elected officers shall assume their respective offices at the
close of the Annual Convention.
ARTICLE VII - ACCREDITATION
Section 1. The ASMTA Accreditation Board shall consist of twelve members, appointed
· by the President, subject to approval of the ASMTA Board of Directors. The Accreditation Board shall name its · chairperson from the Accreditation Board membership
Each member shall serve a three year term. At the annual c~nvention, members
completlng their term are retired and the four new members become active. One of
these appointments must be from the music faculty of a College or University of the
State of Arizona.
Section 2. When a performance area is added to the Arizona Study Program, a state
chairman for that area shall be appointed and become a member of the Accreditation
Board serving the usual three year term.
Section 3.
It shall be the duty of the ASMTA Accreditation Board to conduct the
State Program of Accreditation of the private music teacher, making such changes
and improvements as are deemed necessary for the successful operation and continued
functioning of the program.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The rules contained in Roberts Rules of Order, Newly Revised, shill govern this
Association in all cases to which they are applicable, and in which they are not
inconsistent with this Constitution and Bylaws.
ARTICLE IX - AMENDMENTS
These Bylaws may be amended by the Board of Directors at any of the Board Meetings by
a majority vote of the members present and voting, the proposed amendments having
been submitted by mail to the Board Membership at least one week before the prescribed
deadline for voting.

CONSTITUTION
of the
Arizona State Music Teachers Association
The following revision of the CONSTITUTION of the ARIZONA STATE MUSIC TEACHERS
ASSOCIATION was adopted at the State Convention Membership Business meeting, Flagstaff,
Arizona, July 21, 1990.

ARTICLE I - NAME
The name of this organization is Arizona State Music Teachers Association.

ARTICLE II - POLICY
Section 1. It shall be the policy of this organization to cooperate with all worthy musical
organizations and, in particular, to develop a close cooperation with the Music Teachers National
Association, with which this organization is 100% affiliated.
Section 2. This Association is not organized for profit and no part of the net earnings of this
Association shall ever inure to the benefit of any private member or individual. The Association
may use its funds to pay speakers , judges, performers and clinicians for professional services,
regardless of membership status. In the event of the dissolution of the Association, any funds
remaining in the treasury, after the payment of any outstanding debts, shall be contributed to the
Music Teachers National Association Foundation.

ARTICLE Ill - PURPOSE
Section 1. The purpose of this organization shall be to promote higher standards of musical
instruction and to foster musical activities in the state as a contribution to the culture of the state.
Section 2. It shall also be the purpose of this organization to promote greater interest in music
for all students and to provide scholarships and other financial assistance to help further their study
of music.

ARTICLE IV - MEMBERSHIP
Section 1. Membership classifications in the Association are: Active, Associate, Student,
Honorary Life and Patron.

Section 2. Membership privileges and dues are prescribed by the Bylaws of the Association.

ARTICLE V - ELECTIVE OFFICERS
Section 1. The officers of the ASMTA are: President; First Vice-President- President Elect,
Local Associations and Student Chapters; Second Vice-President-Competitions/Scholarships;
Third Vice-President Conventions; Fourth Vice-President-Publications; Recording Secretary;
Treasurer. All these officers are elected.
Section 2. The method of nomination and election, term and the authority and duties of each
officer are defined in the Bylaws of the Association .
Section 3. No person is qualified to be elected as an officer of this organization unless he or she
is a member in good standing.

ARTICLE VI - BOARD OF DIRECTORS
Section 1. MEMBERSHIP includes the President, First Vice-President, Second Vice-President,
Third Vice-President, Fourth Vice-President, Immediate Past-President, the Local Association
Presidents, Certification Committee Chairman, Arizona Study Program Chairman, Treasurer and
Board of Directors.
Recording Secretary. These are the voting members of the
Chairpersons of standing committees may be invited by the President or any Vice- Presidentto
attend Board meetings ex-officio, without vote, for informational purposes.

68

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CONSTITUTION cont.

BYLAWS
of the

ARTICLE VI - BOARD OF DIRECTORS (Cont.)
Section 2. VACANCIES on the Board of Directors are filled by and at the discretion of the Board
of Directors upon recommendation of the President, until an election for the next unexpired term is
held at the next State Convention Membership business meeting. Three consecutive absences
from meetings of the Board of Directors without a valid reason shall be deemed a resignation.
Section 3. The Board of Directors is responsible for all funds, for the administration and
execution of all provisions made i.n the annual budget, for the day to day conduct of all affairs of the
Association, and for the activation of policies and procedures specified in the Constitution and
Bylaws. It also has the power to detriment the annual membership dues, to transact the general
business and to determine the general policies of the Association .
Section 4. The Board of Directors is empowered to appoint assistants to any officer, and to
create and designate such special committees as it may deem necessary.
Section 5. The Board of Directors meets annually at the Convention, and at other times
requested by the President. The Board of Directors may meet, also, upon the joint request of not
less than a majority of the voting members of the Board.
Section 6. Two-thirds of the total membership of the voting members of the Board of Directors,
of which at least five must be State elective Officers, constitutes a quorum of the Board of
Directors.
Section 7. Items of business may be submitted by the President to the full membership of the
Board of Directors requesting a vote by mail ballot. The contents of the proposals and the results
of such mail ballots are reported to the Recording Secretary and incorporated in the minutes of the
next meeting of the Board of Directors.
Section 8. Any member in good standing with a concern about the operation of the ASMT A
organization may contact the President and request in writing to have his or her concern put on the
next Board of Directors meeting agenda and be permitted to speak at the meeting to present his of
her concerns to the Board of Directors.

ARTICLE VII • MEMBERSHIP BUSINESS MEETING
Section 1. A Membership business meeting of the Association is held each year as a part of the
annual convention.
Section 2. A majority of the registered members at the annual convention constitutes a quorum
of the general membership.

ARTICLE VIII • LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
Section 1. A group of three or more teachers may form a Local Association by fulfilling the
requirements of the Bylaws for the purpose of local meetings, recitals, etc., which are more
convenient to them and their students.
Section 2, Student Chapters, Pre-College and/or College, may be formed by members of
ASMTA by fulfilling the requirements of the Bylaws.

ARTICLE IX • AMENDMENTS
This Constitution may be amended upon the recommendation of the Board of Directors at the annual
Membership business meeting by two-thirds of the Active Membership present and voting, or, by mail
ballot by a two-thirds vote of Active Members voting within the prescribed time limit for returning ballots.
Written notice of the proposed amendments must be submitted to the membership atleastfour weeks
in advance.

69

Arizona State Music Teachers Association
The following revision of the BYLAWS of the ARIZONA STATE MUSIC TEACHERS
ASSOCIATION took place at the ASMTA Board of Directors meeting, Phoenix,
Arizona, September 10, 1994.
ARTICLE I - MEMBERSHIP
Section 1.
ACTIVE MEMBERSHIP is open to all individuals professionally engaged
in any field of musical activity. Such membership provides the privileges
of participation in the activities of the Association, attendance at meetings upon the payment of registration fee, holding office, voting and
receiving a subscription to the American Music Teacher. An active
Husband-Wife Dual Membership receives on subscription to the
American Music Teacher but has the privileges of active individual
membership.
Section 2.
ASSOCIATE MEMBERSHIP is open to all persons not professionally
engaged in any field of musical activity, but who wish to support the
program of the Association. Such membership provides admission to all
programs of the Association upon payment of registration fee and a
subscription to the American Music Teacher, but does not include the
right to vote or hold office.
Section 3.
STUDENT MEMBERSHIP is open to any music student through the age
of 26 currently involved in regular music study subject to membership
regulations of the affiliated Local Association. An otherwise qualified
student member who reaches the age of 27, or an otherwise qualified
candidate for Student Membership who has passed the age of 26, may
continue to be, or become, a student member for a maximum of four
years, or for the duration of study if less than four years. Holders of
Student Membership may attend all programs of the Association upon
payment of the registration fee, and receive a subscription to the
American Music Teacher but do not have the right to vote, to hold office,
to enter students in national auditions or competitions beyond the State
Level, or to apply for certification. A student member has the right to
enter students in the Arizona Study Program upon payment of Local
Association dues.
Section 4.
HONORARY LIFE MEMBERSHIP is conferred by the Board of Directors
upon individuals who have given distinguished service to ASMTA or to
the art of music. An Honorary Life Member pays no state dues and
ASMTA will pay their National dues. Honorary Life Members qualifying
for Active or Associate membership have the rights and privileges of
such membership.

70

-

----

~ ·

---

BYLAWS

cont.

BYLAWS

cont.

ARTICLE VI - TERMS AND DUTIES OF THE BOARD OF DIRECTORS

Section 1.

Section 5.
PATRON MEMBERSHIP is open to any individual, organization, institution,
or business firm for one year which contributes $500.00 or more to current
funds or for special projects. ASMTA will pay their National dues. Such
membership provides admission to all programs of the Association upon
payment of registration fee and a subscription to the American Music
Teacher, but does not include the right to vote or hold office or enter
students in auditions and recitals.
ARTICLE II - MEMBERSHIP YEAR
The membership year is the same as the fiscal year: July 1 to June 30.
ARTICLE Ill - DUES

Section 1.
Ann ual dues, Local Association, State and National, shall be due and
payable by July 1 of each year. The Board of Directors shall determine the
amount of the State dues for Active, Associate, and Student Members over
and above National Association. Each Local Association may assess its
members by a vote of the Local Association Board.

Section 2.
DELINQUENT DUES: Members who have not paid the dues for the current
fiscal year are delinquent until such dues are paid, and are not entitled to
the privileges of membership.
ARTICLE IV - CONVENTION
The official convention of the ASMTA shall be held annually. The time and place
shall be determ ined by the Board of Directors.
ARTICLE V - NOMINATIONS AND ELECTIONS

Section 1.
The First Vice-Pres ident, Second Vice-President, Fourth Vice-President,
Secretary and Treasurer shall be elected in odd years at the annual
Membership Business meeting at the annu.al convention.

Section 2.
Voting for vacant elective officer positions will take place at the annual
Membership business meeting at the State Convention. The slate of
officers on the ballot will have been recommended by the Nomination
committee. Nom inations from the floor will be allowed, providing the
nominee is eligible for election and has consented to be a candidate. Final
vote shall take place on written numbered ballots.

Section 3.
A majority vote of those present, qualified to vote and voting at the annual
Membership business meeting shall constitute an election. Should there be
but one nominee for each office, the Secretary may be instructed to cast
the ballot for the nominee(s).

71

The Board of Directors of ASMTA shall be: President, First Vice-President,
Second Vice-President, Third Vice-President, Fourth Vice-President,
Recording Secretary, Treasurer, Immediate Past President, Presidents of
the Local Associations, Certification Committee Chair and Arizona Study
Program Committee Chair.

Section 2.
The First Vice-President, Second Vice-President, Fourth Vice-President,
Recording Secretary and Treasurer are elected for a two year term.
The Third Vice-President is elected for a one year term.
The term of office for each of the above elected officers commences
immediately upon election.
The President of a Local Association is elected for a term determined by
the constitution and by-laws of the respective Local Association.
The appointed chairs of the Certification Committee and Arizona Study
Program Committee shall have two year terms.
The automatic offices of President and Immediate Past-President shall
have two year terms. The term of office of these automatic officers commences upon completion of election of the new slate of officers.

Section 3.
The President presides at the annual Membership business meeting of the
Association, calls and presides at meetings of the Board of Directors,
receives recommendations for appointments from vice-presidents and
chairs, appoints all Chairs and ad hoc committees with approval of the
Board of Directors, shall be ex-officio member of all committees except the
Nominating Committee and perform all other duties implied by the title. The
President shall place a copy of the minutes of business meetings and all
other reports in the President's Minute Book. The President shall send
copies of an agenda to all Board members in advance of Board meetings.

Section 4.
The First Vice-President, Local Association/Student Chapters assumes all
duties of the President in the absence of that officer. The First VicePresident fosters the concerns of the Local Associations and Student
Chapters. The First Vice-President also coordinates the work of the IM~F
Chair. The First Vice-President is the President-Elect and upon completion
of his/her term of office will become the President of the Association.
Should the elected First Vice-President be unable to assume the office of
President, the President will be elected, for that term only, in the same
manner as that of other elective officer~.

Section 5.
The Second Vice-President, Competitions and Scholarships, shall coordinate the duties and activities of all MTNA auditions at the state level, and
other state level competitions or festivals as well as the MTNA Foundation.
The Second Vice-President will make recommendations for such changes
and improvements as are deemed necessary for successfu_I operation an~
continued functioning of his/her programs to the Board of Directors for their
approval.

72

.•

BYLAWS cont.
Section 6.
The Third Vice-President , Conventions, is responsible for all matters
pertaining to the annual ASMTA Convention and any statewide activity
days planned. The Third Vice-President will make recommendations for
such changes and improvements as are deemed necessary for successful
operation and cont inued functioning of his/her programs to the Board of
Directors for their approval.
Section 7.
The Fourth Vice-President, Publications, oversees the work of the
Musigram and Directory Staffs, the Membership and Public Relations
Committees, and the preservation of the ASMTA Archives and publications
which may be designated by the Board. The Fourth Vice-President will
make recommendations for such changes and improvements as are
deemed necessary for successful operation and continued functioning of
his/her programs to the Board of Directors for the ir approval.
Section 8.
The Immediate Past President shall serve as Chair of the Nominating
Committee and shall implement the state election procedures exactly as
set forth in the Bylaws, Article IV Section 2 and Article VII Section 1. He/
she also serves as Parliamentarian according to Roberts Rules of
Order - Newly Revised.
Section 9.
The Recording Secretary keeps the minutes of all business meetings of the
Association, and of all meetings of the Board of Directors; sends copies of
the minutes of the Board of Directors' meetings to the members of the
Board within thirty days after the meetings and see that those minutes
and minutes of the Annual Membership business meeting of the Association are in legal form and properly preserved in a permanent Secretary's
Minute Book. The Secretary shall also send the President a copy of all
minutes, which is to be kept in a permanent President's Minute Book. The
Secretary shall also carry out such other duties as are assigned by the
Board of Directors.
Section 10.
The Treasurer shall receive all monies and shall make all disbursements
upon the direction of the Board of Directors and the President. He or she
shall deposit all monies in a bank designated by the Board of Directors. The
Treasurer is responsible for the maintenance of proper financial records
and for the preparation of an annual report to the Board of Directors. An
auditor selected by the Board of Directors shall make annual audit at the
close of the fiscal year. The Treasurer shall provide an up to date accounting of expenditures for the present fiscal year in advance of the spring
meeting to the Board of Directors to enable the Board of Directors to
prepare and approve the annual budget at the spring Board meeting.

73

BYLAWS cont.
Section 11.
The Local Association Presidents shall plan and supervise all local meetings, projects and business. All monies from such meetings, projects and
businesses shall be deposited in a local bank account and be disbursed by
the Local Association President and the Local Association Board of
Directors/ Local Association Presidents shall serve as members of the
nominating committee for the duration of their term in office.
Section 12.
The Certification Committee Chair is appointed by the President. Candi dates eligible for appointment must have served on the committee for the
previous two year period.The Certification Committee Chair shall receive,
evaluate and process applications for certification and renewal of certification, keep all cert ification records, answer correspondence relative to
certification and disseminate information about certification.He/she will hold
at least two meetings of the Certification Committee each year, and will
make recommendations for such changes and improvements as are
deemed necessary for successful operation and continued functioning of
the Certification program to the Board of Directors for their approval.
Section 13.
The Arizona Study Program Committee Chair is appointed by the President. Candidates eligible for appointment must have served on the committee for the previous two year period before being appointed Chair. The
Arizona Study Program Committee Chair shall plan and supervise the
ASP committee meetings, coordinate projects and business of the Local
Association ASP committee members, and improvements as are deemed
necessary tor successful operation and continued functioning of his/her
programs to the Board of Directors for their approval.
ARTICLE VII - COMMITTEES
Section 1.
The Nominating Committee shall consist of the Immediate Past President
acting as Chair of the Committee and the Local Association Presidents.
This committee shall meet immediately following the fall board meeting to
select a slate of officers for the upcoming vacant elective officer positions.
The chair shall report the selected slate of officers to the Musigram editor
for publication in the convention issue.
Section 2.
The Certification Committee shall consist of five members who are National
Professional, National Faculty or National Master Teacher certified. Two
members shall be appointed each year and will serve a two year term. On
odd years, a new Certification Chair shall be appointed for an additional two
year term. These appointments are made by the President with the
approval of the Board of Directors.

74

BYLAWS cont.
Duties of the Certification Committee shall be: determine all rules for the
successful conduct of the ASMTA Certification plan subject to approval by
the Board of Directors; publish and circulate the plan and any other
necessary forms and data; approve or disapprove of candidates for state
certification based on the certification plan; and amend or alter the
certification plan subject to the approval of the Board of Directors and the
MTNA Certification Board.
Section 3.
The .~rizona Study Program Committee members should be Nationally
Cert1f1ed. They shall serve two year terms. The committee shall consist of
the Chair, a Secretary, Assistant Treasurer, one study program chair from
each Local Association, as well as other members needed. The Assistant
Treasurer shall receive all monies relating to the Arizona Study Program,
shall maintain proper financial records, deposit monies in the Arizona Study
Program bank account and prepare quarterly reports for the
Treasurer. These financial records shall be part of the annual audit.
The duties of the Arizona Study Program committee are to implement the
successful operation and continued functioning of the ASP for students of
ASM.TA members. They will prepare recommendations for such changes
and improvements as are deemed necessary for successful operation and
continued functioning of the ASP which their Chair will bring to the Board of
Directors for their approval.
ARTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
Section 1.
Any group of three or more teachers may petition the Board of Directors for
affiliation as a Local Association by providing the First Vice-President with
evidence that the following requirements have been fulfilled;
A.
That it guarantees that 100 per cent of its membership
are in good standing in ASMTA and MTNA;
B.
That its fiscal and membership year coincide with that of
ASMTA and MTNA;
C.
That two copies of the Local Association governing
document (e.g., Constitution, Bylaws) have been filed
with the First Vice-President and that they are
harmonious with those of ASMTA and MTNA.
Section 2.
Upon finding that a Local Association has fulfilled the requirements of
Section 1 of this Article the First Vice-President notifies the President that
approval is recommended and requests that approval or disapproval be
voted on by the members of the Board of Directors at their next scheduled
meeting.
Section 3.
Any group of students may petition the Board of Directors for affiliation as a
Student Chapter by providing the First Vice-President with evidence that
the following requirements have been fulfilled;

75

BYLAWS
A.
B.
C.
D.

cont.

That it has a sponsor or advisor who is an active member
of ASMTA and MTNA;
That it guarantees that 100 per cent of its membership
are in good standing in ASMTA and MTNA;
That its fiscal and membership year coincide with that of
ASMTA and MTNA;
That two copies of the Student Chapters governing
document (e.g., Constitution, Bylaws) have been filed
with the First Vice-President and that they are harmonious with those of ASMTA and MTNA.

Section 4.
Upon finding that a Student Chapter has fulfilled the requirements of
Section 3 of this Article the First Vice-President notifies the President that
approval is recommended and requests that approval or disapproval be
voted on by the members of the Board of Directors at their next scheduled
meeting.
Section 5.
In referring to its affiliation, each Local Association or Student Chapter will
use the phrase "Affiliated with the Arizona State Music Teachers
Association" and the "Music Teachers National Association".
Section 6.
Annual renewal of a Local Association or Student Chapter will be made
without reconsideration by the Board of Directors provided;
A.
That the affiliate has not formally notified the President
that it wishes to discontinue affiliation.
B.
That all provisions of Section 1 of this Article for Local
Associations or Section 3 of the Article for Student
Chapters continue to be fulfilled.
C.
That all changes in the constitution and bylaws of the
affiliated Local Association or Student Chapter have been
filed with the First Vice-President and that they are
harmonious with the Constitution and Bylaws of ASMTA
and MTNA.
D.
That the annual report of the First Vice-President states
that the administration of the program of activities has
continued to meet original requirements.
Section 7.
The Board of Directors may suspend or terminate any affiliate at any time
for justifiable cause.

ARTICLE VI· BOARD OF DIRECTORS (cont.)
Section 3.
The Board of Directors is responsible for all funds, for the administration
and execution of all provisions made in the annual budget, for the day to
day conduct of all affairs of the Association, and for the activation of
policies and procedures specified in the Constitution and Bylaws. It also
has the power to detriment the annual membership dues, to transact the

76

BYLAWS

cont.

general business and to determine the general policies of the
Association.

Section 4.
The Board of Directors is empowered to appoint assistants to any officer
and to create and designate such special committees as it may deem
necessary.

Section 5.
The Board of Directors meets annually at the Convention, and at other
times requested by the President. The Board of Directors may meet,
also, upon the joint request of not less than a majority of the voting
members of the Board.

Section 6.
Two-thirds of the total membership of the voting members of the Board
of Directors, of which at least five must be State elective Officers,
constitutes a quorum of the .Board of Directors.

BYLAWS

cont.

ARTICLE IX - AMENDMENTS
This Constitution may be amended upon the recommendation of the Board of
Directors at the annual Membership business meeting by two-thirds of the Active
Membership present and voting, or, by mail ballot by a two-thirds vote of Active
Members voting within the prescribed time limit for returning ballots. Written notice of
the proposed amendments must be submitted to the membership at least four weeks
in advance.
ARTI CLE IX - AMENDMENTS
The Bylaws may be amended by the Board of Directors at any of the Board meetings
by a majority vote of the members present and voting, the proposed amendments
having been submitted by mail to the Board Membership at least one week before
the prescribed deadline for voting.

Section 7.
Items of business may be submitted by the President to the full member
ship of the Board of Directors requesting a vote by mail ballot. The
contents of the proposals and the results of such mail ballots are
reported to the Recording Secretary and incorporated in the minutes of
the next meeting of the Board of Directors.

Section 8.
Any member in good standing with a concern about the operation of the
ASMTA organization may contact the President and request in writing to
have his or her concern put on the next Board of Directors meeting
agenda and be permitted to speak at the meeting to present his of her
concerns to the Board of Directors.
ARTICLE VII - MEMBERSHIP BUSINESS MEETING

Section 1.
A Membership business meeting of the Association is held each year as
a part of the annual convention.

Section 2.
A majority of the registered members at the annual convention
constitutes a quorum of the general membership.
ARTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CHAPTERS

Section 1.
A group of three or more teachers may form a Local Association by
fulfilling the requirements of the Bylaws for the purpose of local meet
ings, recitals, etc., which are more convenient to them and their
students.

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Section 2,
Student Chapters, Pre-College and/or College, may be formed by
m.embers of ASMTA by fulfilling the requirements of the Bylaws.

77

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78

CONSTITUTION
of the

CONSTITUTION cont.

ARIZONA ~IATE MUSIC TEACHERS ASSOCIATION
The following n:vision of the CONSTITtrrtON of the ARIZONA STATE MUSIC TEACHERS
ASSOCIATION wa1 adopted at the State Conventions membership Business meeting, Flagstaff,
An1nna, July 21, 1990.

ARTICLE I - NAME
Th~ name

or this organization is Arizona State Music Teachers Association.

ARTICLE II - POLICY
Section I. It shall be the policy

of this organization to coopemte with all worthy musical
organinstions and in particular, to develop a close cooperation with the Music Teachers National
A1t1ociation, with which this orgonization is 100% affiliated.
St.action 2. This Association is not organized for profit and no part of the net earnings of the
Association shull ever inure to the benefit of any private member or individual. the Association
may UK it1 funds to pay speakers, judges, perfonners and clinicians for professional services,
n:gardle11 of membership status . In the event of the dissolution of the Association, any funds
n:maining in the treasury, after the payment of any outstanding debts, shall be contributed to the
Mus ic Teachers Nutionul Association Foundation.

ARTICLE Ill - PURPOSE
Section I. The purpose of this organization

shall be to promote higher standards of musical
mstrud ulO and to foster musical octivities in the state as a contribution to the culture of the state.
Set·tion 2.h shull ulso he the purpose of this organization to promote greater interest in music
f,,, all •tuJc:nh anJ to pmvidc scholarships and other financial assistance to help further their study
uf muaic

ARTICLE IV - MEMBERSlllP
Section I. Mcmhcrship classificutions

in the Association are: Active, Associate, Student,
llonorury Life und Putmn .
St"<.·Cion 2. Membership privileges and dues ore prescribed by the Bylaws of the Association.

ARTI CLE VI - BOARD OF DIRECTORS (Cont.)
Section 2. VACANCIES on the Board of Directors are filled

by and at the discretion of the
llourd of Directors upon recommendation of the President, until an election for the next unc1pin:.J
I · nn is held at the next State Convention membership business meeting . Three consecutive
nhscnces from meetings of the Board of Directors without a valid reason shall be deemed a
1 ·iiignat ion .
Section 3. The Board of Directors is responsible for all funds, for the administration and
c llccut ion of all provisions made in the annual budget, for the day to day conduct of all affain of
the Association, and for the activution of policies and procedures specified in the Constitution and
Bylaws . It also has the power to dctennine the annual membership dues, lo transact the general
h11t1i ness and to detennine the general policies of the Associotion .
Section 4. The Board of Directors is empowered to appoint assistants lo any officer. and to
c rcutc and designate such special committees as it may deem necessary .
Section 5. The Board of Directors meets annuully at the convention, and at other time• requested
hy the President. The Board of Directors may meet, also, upon the joint request of noc lcaa than
" nu~o rity of the voting members of the Board.
S •ction 6. Two-thirds of the total membership of the voting memhers of the Board of Dire.don.
if whic h at least five must he State elective Officers, constitutes a quorum of the Board of
J >i1 ·ctors .
• 't~ction 7. Items of Business may be submitted by the President to the full mc mhcnhip of the
H1111rd of Directors requesting n vote by mail ballot. The contents of the proposals and the rc•al11
of 1111ch mail ballots are reported to the Recording Secretary and incorporuted in the minute• of the
11 " Ill meeting of the Board of Directors.
S ' ·tion 8. Any member in good stunding with a concern about the operation of the ASMT A.
111 J.:Ullizutio n may contact the President and request in writing to have his or her concern put on
tli 11cxl Board of Directors meeting agenda and be pennitted to speak al the mc:cting lo pn:ecn&
Iii or her concerns to the Board of Directors.

ARTICLE VII - MEMBERSHIP BUSINESS MEETING
Section I. Membership Business meeting of the Association is held each

year 81 a part of the
convention .
S •ct ion 8. A majority of the registered members al the annual convention constitute• a quorum
of the general membership.
1111111111 1

ARTICLE V - ELECTIVE OFFICERS
St"ction I. The officers of the ASMTA are : President;

First Vice -President - President Elect,
l.ocul Associations and Student Chapters; Scc1md Vice -President - Competitions/Scholarships;
ThinJ Vice -President Conventions; Fourth Vice-prcsident - Publications; Recording Secretary;
Treasurer . All these officers are elected .
Section 2. The method of nomination and election, tenn and the authority and duties of each
officer arc defined in the Bylaws of the Associotion .
Section 3.No person is qualified to be elected as an officer of this organization unless he or she
is a mcmhcr in good standing.

ARTICLE VI - BOARD OF DIRECTORS

Section I.

MEMBERSHIP includes the President, First Vice-President, Second Vice-President,
Third Vice -President, Fourth Vice-President, Immediate past -President, the local Association
Presidents, Certification Committee Chainnan, Arizona Study Program Chainnan, Treasurer.
Chairpersons of standing committees may be invited by the President or any Vice-President to
attend Board meetings ex-officio, without vote, for infonnational purposes .

ARTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CllAPTERS
Sectio n I. A group of three or more teachers may fonn a Local Association hy fulfillina the
1 "<.fuircments

of the Bylaws for the purpose of local meetings, recitals, etc . , which an: 1ll<>rc
·onvcnient to them and their students.
Section 2. Student Chapters, Pre -College and/or College, may be fonncd hy mc:mbcn of
ASMTA by fulfilling the requirements of the Bylaws.

ARTICLE IX - AMENDMENTS
I lii11 constitution may be amended upon the recommendation of the Board of Directon al the
Me mbership business meeting by two -thirds vote of the Active Membership pn:1enc anJ
voti ng , or, by mail ballot by a two -thirds vote of Active members voling within the prc1enheJ
1i111c li mit for returning ballots . Written notice of the proposed amendments must be eubmallcJ
to the membership at least four weeks in advance .
1111111101

65
66

BYLAWS
of the

ARIZONA STATE MUSIC TEACHERS ASSOCIATION

Th~ following

revision of the BYLAWS of the ARIZONA STATE MUSIC
TEACHERS ASSOCIATION took place at the ASMTA Board of Directors meeting,
Phoc:nix, Arizona, Seplt!m~r 10, 1994.

Section S.

BYLAWS cont.

PATRON MEMBERSHIP is open to any individual, organization, institullon .
or business firm for one year which contributes $500.00 or mote to cum:nt
funds or for special projects. ASMTA will pay their national Jues. Sud1
membership provides admission to all programs of the Association upon
payment of registration fee: and a subscription to the American Mu.sic Teachu .
but does not include:: the:: right to vote or hold office or enter students an
auditions and recitals.

ARTICLE I - MEMBERSHIP

ARTICLE II - MEMBERSHIP YEAR

Section I.

The membership year is the same as the fiscal year, July l to June 30.

ACTIVE MEMBERSHIP is Opt!n to all individuals professionally engaged
in any fid<l of musical activity. Such membership provides the privileges of
participation in the activities of the Ass~ciation, attenda~ce at meetin~s.upon
the payment of registration fee, holdmg office, ~otmg and rec~avmg a
suhscription to the America11 Music Teacher. An active Husband-Wife Dual
Membership receives one subscription to the American Music Teacher but has
the privileges of active individual membership.

Section 2.
ASSOCIATE MEMBERS HIP is open to all persons not professionally engaged
in any fidd of musical activity, but who wish to support the program of the
Association. Such membership provides admission to all programs of the
Ass<K:iation upon payment of registration foe and a subscription to the
Anrerinm Music Teacher, but does not include the right to vote or hold office.

ARTICLE III - DUES
Section I.
Annual dues, Local Association, Stalt! and National, shall be due and payahlc:
by July l of each year. The Board of Directors shall determine the: amounl
of the State dues for Active, Associate, and Student Members over and ah.we
national Association. Each Local Association may asSC!ss its mc:mben by a
vote of the:: Local Association Board.

St.-ction 2.
DELINQUENT DUES: mt!mht!rs who have not paid the dues for the (Urrc:nl
fiscal year are delinquent until such dues are paid, and are not c:ntitl~ to lhc
privileges of membership.

ARTICLE IV - CONVENTION

Section 3.
STUDENT MEMBERSHIP is open to any music student through the age of
26 currently involve<l in regular music study subject to membership
regulations of the affiliate<l Local Association. An otherwise qualified student
memher who reaches the age of 27, or an otherwise qualified candidate for
Student Membership who has passed the age of 26, may continue to be, or
~omc::, a student member for a maximum of four years. or for the duration
of study if less than four years. Holders of Student Membership may attend
all programs of the Association upon payment of the registration fee, and
rect!ive a suhscription to the American Music Teacher but do not have the
right to vote, to hold office, to enter students in n~tion~I auditions or
competitions beyond the State Level. or to apply for certification. A student
mt!mher has the:: right to enter students in the Arizona Study program upon the
payment of Local Association duc::s.

Section 4.
HONORARY LIFE MEMBERSHIP is conferred by the Board of Directors
upon individuals who have given distinguished service to the ASMT A or to
the art of music. An Honorary Life member pays no state dues and ASMTA
will pay their national dues. Honorary Life m~~bers qualifying for Acti.ve
or Associate membership have the rights and pnv1leges of such membership.

The official convention of the AS MT A shall be: held annually . The ti me anJ
shall ht! ddermined by the:: Board of Directors.

rl•."

ARTI CLE V - NOMINATIONS AND ELECTIONS
St.-clion 1.
The First Vice-President, Second Vice-President, Fourth Vice-Prc:sadc:nl .
Secretary and Treasurc::r shall be dected in odd years at the: MJmwd
Membt!rship Businc::ss meeting at the annual convc::ntion. The ThirJ Va'-·c:
Presidc::nt shall be dc::cted each year at lhe annual Membership Buhmc ""
meeting at the annual convention.

St.-ction 2.
Voting for vacant elective officer positions will take place: at lhc: annwel
Membership Business, meeting at lhe state convention. The slalc: of offo.:c:ri.
on the ballot will have been recommended by the Nomination commalh:c
Nominations from the floor will be allowed. providing the nominee is dagablc:
for el~tion and has consented to be a candidate. Final vote: shall tile: pl...:~
on wntten numbere<l ballots.

Section 3.
A majority vote of those preSC!nt, qualifil!d to vote and voting at th.: annwal
Membt!rship Business meeting shall constitute an election. Should there: he
but one nominee for each office, the Secretary may be instructc:J to 'UC th~
ballot for the nominee(s).

67
68

BYLA \VS cont.

BYLAWS cont.

ARTICLE VI - TERMS AND DITTIES OFTllE BOARD OF DIRECTORS
Section 6.

Srction I.
The Board of Directors of ASMTA shall be: President, First Vice-President,
Second Vice-President, Third Vice-President, Fourth, Vice-president,
Recording Secretary, Treasurer, Immediate Past President, Presidents of the
Local Association, Certification Committee Chair and Arizona Study Program
Commitlee Chair.

The Third Vice-President, Conventions, is responsible for all matters
pertaining lo the Annual ASMT A Co~vention and any statewide activity days
planned. The Third Vice-President will make recommendations for such
changes and improvements as are deemed necessary for successful operation
and continued functioning of his/her programs to the Board of Directors for
their approval.

Section 2.
The First Vice-President, Second Vice-President, Fourth Vice-President,
Recording Secretary and Treasurer are elected for a two year term.
The Third Vice-President is elected for a one year term.
The term of office for each of the above elected officers commences
immediately upon election.
The President of a Local Association is elected for a term determined by the
constitution and by-laws of the respective Local Association.
The appointed chairs of the Certification Committee and Arizona Study
Program Committee shall have two year terms.
The automatic offices of President and Immediate Past-President shall have
two year terms. The term of office of these automatic officers commences
upon completion of election of the new slate of officers.

t..>ction 7.
The Fourth Vice-President, Publications, oversees the work of the Musigram
and Directory Staffs, the Membership and Public Relations Committees, and
the preservation of the ASMTA Archives and publications which may ~
designated hy the Board.
The fourth Vice-President wall make
recommendations for such changes and improvements as an: JC!C!mC'.'J
necessary for successful operation and continued functioning of his/h~r
programs lo the BoarJ of Directors for their approval.

St..d ion 8.
The Immediate past president shall serve as Chair of the Nommatang
Committee and shall implement the state election proce.Jun:s euctly as sd
forth in the Bylaws, Article IV Section 2 and Article VII Section l.f lc:/she
also serves as Parliamentarian according to Robert's Rules of Order - Nt'wly
Re,•ised.

Stttion 3.
The President presides at the annual Membership business meeting of the
Association, calls and presides at meetings of the Board of Directors, receives
recommendations for appointments from vice-presidents and chairs, appoints
all Chairs and ad hoc committees with approval of the Board of directors,
shall be ex-officio member of all committees except the Nominating
Committee and perform all other duties implied by the title. The President
shall place a copy of the minutes of busi~ess meetings and ~II other reports
in the President's Minute Book. The President shall send copies of an agenda
to all Board members in advance of Board meetings.

Section 4.
The First Vice-President, Local Association/Student Chapters assumes all
duties of the President in the absence of that officer. The First VicePresident fosters the concerns of the Local Associations and Student Chapters.
The first Vice-President also coordinates the work of the IMTF Chair. The
First Vice-President is the President-Elect and upon completion of his/her
term of office will become the President of the Association. Should the
elected First Vice-President be unable to assume the office of President, The
President will be elected, for that term only, in the same manner as that of
other elective officers.

Section S.
The Second Vice-President, Competitions and Scholarships, shall coordinate
the duties and activities of all MTNA auditions at the state level, and other
state level competitions or festivals as well as the MTNA Foundation. The
Second Vice-President will make recommendations for such changes and
improvements as are deemed necessary for success~l operation an~ continued
functioning of his/her programs to the Board of Directors for their approval.

s.~· f. ion

9.
The Recording Secrdary keeps the minutes of all business mtXtings of the
Association, and of all meetings of the Board of Directors, sends copies or
the minutes of the Board of Directors' meetings to the members of the BoarJ
within thirty days after the meetings and see that those minuks anJ minutes
of the Annual Membership business meeting of the Association are in kgal
form and properly preserved in a permanent Secretary's Minute Book. The
Secretary shall also send the President a copy of all minutes, which is to ~
kept in a permanent President's Minute Book. The Secretary shall also carry
out such other duties as are assigned by the Board of Directors.

Sed ion JO.
The Treasurer shall receive all monies and shall make all dishursc:~nts upon
the direction of the Board of Directors and the President. lie or she tihall
deposit all monies in a hank designated by the Board of Diroctors. Th~
Treasurer is responsible for the maintenance of proper financial rocords anJ
for the preparation of an annual report to the Board of Directors. An auJ1101
selected by the Board of Directors shall make annual audit al the dose of lhc
fiscal year. The Treasurer shall provide an up lo dak accounllng ol
expenditures for the present fiscal year in advance of the spring nltXtm.i lo
the Board of Directors to enahle the Board of Directors to prepare anJ
approve the annual budget at the spring Board meeting.

69
70

HYLA WS cont.
St"t"tion 11.
Th~ Local Associ~tion Presidt!nts shall plan and supervise all local meetings,

projects and husmess.
All monies from such meetings, projects and
businesses shall be dt!positoo in a local bank account and be disbursed by the
Local Association Presi<lent an<l the Local Association Board of Directors.
Local . Association Prt!si<lents shall serve as members of the nominating
rnmmtllee for tht: duration of their term in office.

St'tlion 12.
The Certification Committee Chair is appointed by the President. Candidates
digihle for the appointment must have served on the committee for a previous
two year period. The Certification Committee Char shall receive, evaluate
an<l .proc~ss applications for certification and renewal of certification, keep of
cerhfo.:at1on r~or<ls, answer correspon<lence relative to certification and
<lisseminate information about certification. He/she will hold at least two
mc:etings of the Certification Committee each year, and will make
nxommt!n<lations for such changes and improvements as are deemed
necessary for successful operation, and continued functioning of the
Certification program to the Board of Directors for their approval.

Sa:tion 13.
The Arizona Study Program Committee Chair is appointed by the President.
Candidates digihle for appointment must have served on the committee for
a previous two year period hefore heing appointed Chair. The Arizona Study
Program Committee chair shall plan and supervise the ASP committee
meetings, coordinate projects an<l husiness of the Local Association ASP
commitke mt!mhers, and improvements as are deemed n~essary for
sun:cssful operation and continued functioning of further programs to the
Board of Directors for their approval.

ARTICl.E VII - COMMITTEES
Section I.
ll1e Nominating Committee shall consist of the Immediate Past President
ading as Chair of the Committee and the Local Association Presidents. This
comrmllt!t! shall meet immediatdy following the fall board meeting to select
a slate! of officers for the upcoming vacant elective officer positions. The
chair shall report the selected slate of officers to the Musigram editor for
puhlication in the convention issue.

Sl"Clion 2.
The Certification Committee shall consist of five members who are National
Profrssional, National Faculty or National Master Teacher certified. Two
memhers shall be appointed each year and will serve a two year term. On
odJ years, a new Certification Chair shall be appointed for an additional two
year term. These appointments are made by the President with the approval
of the Board of Dirt!Ctors.

71

BYLAWS cont.
Duties of the Certification Committee shall be: dc::krminc: all rules for &he
successful conduct of the ASMTA Certification plan subj~t lo approval by
the Board of Dir~tors; publish and circulate &he plan and any other n«c::ssary
forms and data; approve or disapprove of candidates for state certificahon
hased on the certification plan, and amend or alter the certificallon plan
suhject to the approval of the Board of Dirt!Clors and the MTNA Certafo:allon
Board.

't.>ction 3.
The Arizona Study Program Committee members shoulJ be: N111tonally
Certified. They shall serve two year terms. The commjtte.c: ~hall wn)I~ of
the Chair, a S~rt!lary, Assistant Treasurer, one study program chair horn
each local Association, as wdl as other mc:mbers needed . The: Assa)tant
Treasurer shall rect!ive all monies rdating to the Arizona Study Program,
shall maintain proper financial records, dt!posit monies in the Anz.orn• StuJy
Program bank account and prepare quartc:rly reports for the: Treasurer. The~
financial records shall be part of the annual audit.
The duties of the Arizona Study Program committee are to ampkmc:nl &he
successful operation and continued functioning of &he ASP for ~tuJc::nb of
ASMTA memhers. They will prepare r~ommendations fur such changes anJ
improvements as are deemt!<l necessary for successful operation amJ conhnucJ
functioning of the ASP which their Chair will bring to the Board of 0ue'4.:loo
for their approval.

AUTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CllAPTERS
, ... tion I.
Any group of three or more teachers may pctilion the Board of Duc~·ton for
affilialion as a Local Associalion by providing the Firsl Vicc-Pn:11Jcnl wa1h oeJcnu
lhal lhe following rcquircmcnls have hccn fulfilled;
A .That ii guaranlecs that 100 per cent of its membership arc in good
standing in ASMTA and MTNA;
B.That its fiscal and membership year coincide with that of ASMTA aoJ
MTNA;
C .Thal lwo copies of the Local Association governing Jocumcnl (c I ,
Conslitution, Bylaws) have been filed with the First Vacc Prc• 1<lrn1 aoJ
that !hey are hannonious wilh those of ASMTA and MTNA

Sc't·tion 2.
Upon finding that a Local Associalion has fulfilled the r~uir · 111 · 111 1 ol S · 11,111 I 1•1
this Article the First Vice-President nolifacs lhc Prc11id ·111 lhul • p11111v•I ••
recommended and requests that approval or di sapproval be voted on hy the mcmhcn
o f the Board of Directors at their next schcJulcd meeting .

72

HYLAWS cont.
St"Ction 3.
Any group of students may petition the Board of Directors for affiliation as
a Student Chapter by providing the First Vice-President with evidence that the
following requirements have been fulfille<l;
A.That it has a sponsor or advisor who is an active member of
ASMTA and MTNA;
B.That it guarantees that 100 per cent of its membership are in good
standing in ASMT A and MTN A;
C. That its fiscal and membership year coincide with that of ASMT A
and MTNA;
D. That two copies of the Student Chapkrs governing document
(e.g., Constitution, Bylaws) have been filed with the First VicePresident and that they are harmonious with those of ASMT A and
MTNA.

St-ction 4.
Upon finding that a Student Chapter has fulfilled the requirements of Section
3 of this Article the First Vice-President notifies the President that approval
is recommended and requests that approval or disapproval be voted on by the
mem~rs of the Board of Directors at their next scheduled meeting.

Section 5.
In reforring to its affiliation, each Local Association or Student Chapter will
the phrase "Affiliated with the Arizona State Music Teachers Association"
and the "Music Teachers National Association".
USt!

Sttlion 6.
Annual renewal of a Local Association or Student Chapter will be made
without reconsideration by the Board of Directors provided;
A. That the affiliate has not formally notified the President that it
wishes to discontinue affiliation.
8. That all provisions of Section I of this Article for Local
Associations or Section 3 of the Article for Students Chapters
continue to be fulfilled.
C.That all changes in the constitution and bylaws of the affiliated
Local Association or Student Chapter have been filed with the First
Vice-President and that they are harmonious with the Constitution
and Bylaws of ASMTA and MTNA.
D.That the annual report of the First Vice-President states that the
administration of the program of activities has continued the meet
original requirements.

Section 7.
The Board of Directors may suspend or terminate any affiliate at any time for
justifiahle cause.

ARTICLE IX - AMENDMENTS
The ByLaws may be amended by the Board of Directors at any of the Board meetings
by a majority vote of the members present and voting, the proposed amendments
having been suhmitted by mail to the Board Membership at least one week before the
prescrihed deadline for voting.

73

CONSTITUTION
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated \\ith Music Teachers National Association
111e following revision of the CONSTITUTION of the ARIZONA STATE MUSIC TEACHERS ASSOCIATION was adopted at the State Conventions membership Business meeting,
Flagstaff, Arizona, July 21, 1990.

ARTICLE I - NAME
The nmn c of thi s organi:.r.atio n is Aaizona State Music Teachers Association.

AU.TI C LI( II - POLI .Y
S,·d ioo I . It rihnll lie lh polk: of' th is orga 11iz11tion to cooperate with all wo t1hy musical organi111111111 nnil 11 / 111 tl il'11l11 1, lo dt·w lttp 1 do .· m op ·ra tio n with the Mu sic Teachers National
A .111 11 11 0 11 , \Ill 1\-Vh 1h11 11 1rng11lli'l 11i1111 i. IOO'Y.1 1!lili11t ·d.
• ' t•t Hon . 'I h1 /\ .,,. 111 111111 1 1111 1 1111 1111 'l11 I 1111 prnlat nllll 110 p 1rt o f th • n t cn rninp,s of the
1 '" 11 11111 111111 1 '1 1 11111• I•• 1111 '11 111 11 1111 11 11 y pl 111! 111 1 111lrrn· rn l11divid111tl. Th J\ sso ·inti on
11111 \' 11 1 II I 111d 111 p 11Y 1 ~ 11 1·• 1 , j111 l111 , I'• 11 1111 111 1 11111 1 1'1 111 h t 1111 1111 p1 pfossio1111 I .' ' t'Vic ·s,
I• J'lll• ll•
11 1 1111 111 111 1 hip 111 111
111 th1 • • 11 1 11 1 ll lt tl11 1.o l11t11111 o l tl 1< A 1 •u 1 ~1 ia t io11 , 11 11y fund s
t • 11111 11111 II lh• II • I Ill \ , 11 1\1 I lh1 11 1\' tlli Ill nf n1ty 11111 tn 11tlllll\ d1 •hl 1 1111 111 11 1'111lll ibul d to th'
~ 111 • I 1111 11• 1 I lid 1111111 A t1• 111111111 h111nd1di1111

l'IJUl'(), ' 11:
hull l•t 111 p1 11 11111k hiHlwr . I 111danls of n111sic11l
lute 111 1 1 ~ 11 1 1! lh11t io 11111 lh · 1111111 ·of thu stale.

, u 11< ·1.11: 1v M 11:M mmsmP
C m1 I
M1 01111 1 h p I 1. '. iii ·u tio ns in the Association are: Active, Associate, Student,
I I111111111 1 I ti• n 11tl I 111 111111,
, t t C 011 1 , M• 111111 1 h ip paiv il -~ ·sand dues are presctibed by the By-Laws of the Associa-

, 1

111111
1

t' l

,

•h• /

ho11
"'

t

h ip in the Association maybetetminatedby the memberorrevokedby
'tl(a ll ·d in the By- Laws.

M1 111h1· 1

11 1111111 p1

AHTI< 'Ut'. V - lt:l,ECTI VE OFFICERS
1·1 C ou I. 'I h o fliccrs of the ASMTA are: President; First Vice-President- President Elect,
I 111 11 1 A r r:o inlions, Student Chapters, IMF, College Faculty and Technology ; Second Vice1'1 •• doot - ( (1111pctilio ns, Scholarship Fundraising and MTNA Foundation; TI1ird Vice-President
< '1111v ·11ti o11s; rou11h Vice-president -Membership, Publications, Public Relations, AMEA
t '1111111111nity outreach and ASMTA Archives; Recording Secretary; Treasurer. All these officers
111 ·I ·ti.XI.
Sc..-ction 2. ll1e method of nomination and election, tenn and the autho1ity and duties of each
officer a re defined in the By-Laws of the Association.
St..-ction 3. No person is qualified to be elected as an officer of this organization unless he or
she is a member in good standing.
1

•

ARTICLE VI - BOARD OF DIRECTORS
Section 1. MEMBERSHIP includes the President, First

Vice-President, Second VicePresident, TI1ird Vice-President, Fourth Vice-President, Immediate past-President, the Local
Association Presidents, Certification Committee Chainnan, Arizona Study Program Chairman,
Treasurer, and Recording Secretary. These are the voting members of the Board of Directors.
Chairpersons of standing committees may be invited by the President or any Vice-President to
attend Board meetings ex-officio, without vote, for infomiational purposes.

66

CONSTITUTION
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated '\\ith Music Teachers National Association

The following revision of the CONSTITlfflON of the AIUZONA STATE MUSIC TEACHh RS ASSOCIATION was adopted at the State Conventions membership Business meeting,
I· lagstaff, Arizo na, July 2 l, l 990.

ARTICLR I - NAME
Thl· 11111111.: of this orgnnizntion is Arizona State Music Teachers Association.
AltTICLI~: II - POLICY
St•diou I. fl li11ll lu lh11 po lil: of this orga nization to cooperate with all wo11hymusical organi-

111l1t111

1tl i1 11111 1, lo dt·w lop a c hi: · ·oopcration wilh the Music Teachers National
1wh11 h lhi 111g1111i11.1tion is I00%111liliatcd.
, ' • t I 011
, 'I ht A .rn 1111011 t 1101 tH'gl111izc·d for profit nml 110 pat1 of the net earnings of the
•1111111111 ltnll 1v1 1111111• li1l l11 l1l 11l'l1lo1'1111ypriv11to n1 on1beror individua1. TheAssociation
11111v 11 ' H J\11111· top 1y i 1 ~ · tl<1·1 , l11d1: ·. , p alhnn ·1.· nnd dinicians for professional se1vices,
"1111 .llt" • ol 1111 •011111 hip 11111 i 111 tlH 1v1111111' th disso h1lio11 of lhe Association, any funds
•• 111111111111 11th• f1,· 1•1111 y, 1lk1lhl p1y1111111I ot'11 11yo utst11mli11 debts, shall be contribuled lo the
M11 h 'I\ · ll'h11 N11tlt111iiA .111H·i11 h1111 Fo1111d11tio11.
1111d 111 /'

"' hll

1111, 1 •II

lfl'I ('I.I•: Ill - Plll-tPOSI•:
, '•'Hon I. Th pu1posc of this orgnnizati~rn shall be lo promote hi gher standards of musical
11111 ti•111 und to lost ·r musical activities in the state as a co ntribution to the cultlU'e of the state.
on 2. It shall also be the pmposc of this organization to promote greater interest in
11111 1 1111• 111 students and to provide scholarships and other financial assistance to help further
lh1 11 .t 11tly of 111usic.
111
1

,

t>d

Alfl'ICLE IV - MEMBERSHIP

l. Membership classifications in the Association are: Active, Associate, Student,
111111111 11y f ,ifc and Patron.
S•>t·H on 2. Membership p1ivileges and dues are presctibed by the By-Laws of the Associa, ' t'<' f ion

1i11 11 ,

St•dion 3. Membership in the Association maybetenninatedby the member or revoked by
111 .. A. il:int ion as presc1ibed in Che By-Laws.

/\UTICI ,11, V - ELECTIVE OFFICERS
s,•dion I. The officers of the ASMTA are: President; First Vice-President- President Elect,
I 111 11 A. sociations, Student Ornpters, IMF, College Faculty and Technology ; Second Vice1'1· d ·11t - • mpetitions, Scholarship Fundmising and M1NA Foundation; 1l1ird Vice-President
< "011v ·ntions; Fom1h Vice-president -Membership, Publications, Public Relations, AMEA
< 'q1111111111ity outreach and ASMTA Archives; Recording Secretary; Treasurer. All these officers
11 I ·ted.
!';l'CCion 2. 1l1e method of nomination and election, tenn and the aulho1ity and duties of each
ol1 1ccr are defined in the By-Laws of the Association.
Sl.'Ction 3. No person is qualified to be elected as an officer of this organization unless he or
she is a member in good standing.

ARTI CLE VI - BOARD OF DIRECTORS
S<.>ction 1. MEMBERSHIP includes the President, First

Vice-President, Second VicePresident, 1l1ird Vice-President, Fourth Vice-President, Immediate past-President, the Local
Association Presidents, Certification Committee Chainnan, Arizona Study Program Chaimtan,
Treasurer, and Recording Secretary. These are the voting members of the Board of Directors.
Chairpersons of standing committees may be invited by the President or any Vice-President to
attend Board meetings ex-officio, without vote, for infom1ational purposes.

66

BY-LAWS

CONSTITUTION cont.

of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION

ARTICLE VI - BOARD OF DIRECTORS .cont.
SL'Ction 2. VACANCIES on the Board of Directors are filled by and at the discretion of the
Board of Directors upon recommendation of the President, until an election for the next
unexpired tenn is• held at the next State Convention 1~1embersh!p business_ meeting. lluee
consecutive absences from meetings of the Board of Directors without a valid reason shall be
deemed a resignation.

affiliated. with Music Teachers National Association

The following rev1s1on of the BY-LAWS of the ARIZONA STATE
MUSICTACHERS ASSOCIATION took place at the ASMTA Board of
Directors meeting, Phoenix, Arizona, September I 0, 1994.

Section 3.

111e Board of Directors is responsible for all funds, for the administration a!1d
execution of all provisions made in the annual budget, for the day to day ~~ndt_1ct of all aff~us
of the Association, and for the activation of policies and procedures specif1~d m the Constttution and By-Laws. It also has the power to detennin~ ~he annual mem?e.rsh1p dues, to transact
the general business and to detem1ine the general pohc1es of the Association.

St.>ction 4. 111e Board of Directors is empowered to appoint assistants to any officer, and to
create and designate such special committees as it may deem necessa1y.
Section 5. ll1e Board of Dirccto1s meets annually at the convention, and at other times
requested by the President. ·me Board of Directors may meet, also, upon the joint request of
not less than a majo1ity of the voting membe1s of the Board.
St.>ction 6. A simple majority oft he total membernhip of the voting members of the Board of
directors, of which at least four must be State elective office1s, constitute a quonun of the Board
of Directors.
Section 7. Items of business may be submitted by the President to the full membership of
the Board of Dirccto1s requesting a vote by mail ballot.. TI1e contents of th~ proposals ai.1d the
results of such mail ballots are reported to the Recordmg Secretaiy and mco1vorated m the
minutes of the next meeting of the Board of Directors.
St.'Ction 8. Any member in good standing with a concen~ abo~1~ the operatio!1 of the
ASMTA organization may contact the President and request m wntmg. to have lus or her
concern put on the next Board of Directors meeting ag~nda and be penrntted to speak at the
meeting to present his or her concerns to the Board of Directors.
ARTICLE VII - MEMBERSHIP BUSINESS MEETING
St.>ction 1. Membe1ship Business meeting of the Association is held each year as a part of
the annual convention.
SL>ction 2. A majo1ity of the registered membe1s at the annual convention constitutes a
quonun of the general membetship.

ARTICLE Vlll - LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
S<..>ction 1. A group of three or more teachers may fo~1n a Lo~al Associati~n by fulfilling the
requirementsof the By-Laws for the pmposeoflocal meetmgs, recitals, etc., which are more convenient to them and their students.
Section 2. Student Oiapters, Pre-College and/or College, may be fonned by members of
ASMTA by fulfilling the requirements of the By-Laws.

ARTICLE IX -AMENDMENTS
111is constitution may be amended upon the recommendation of tl.1e Board of D~rectors at the
annual Membetship business meeting by two-thirds V?te of the Active .Mem?e~sh1p present.and
voting, or, by mail ballot by a two-thirds vote of Acttve members votmg w1thm the prescl'!bed
time limit for retlm1ing ballots. Wtitten notice of the proposed amendments must be submitted
to the membeiship at least four weeks in advance.

67

Alffl C Lli, I - MEMBERSHIP
Sl·di on I .
A< T IVE Ml·,MBERSHIP is open to all individuals professionally
1·1111.:11•,ed in any field of musical activity. Such membership provides the

pd vi i '!'. ·s of participation in the activities of the Association, attendance
s upon the payment of registration fee, holding office, voting
and r ·cc iving a subscription to the American Music Teacher. Accepla11 · · of membership includes an agreement to abide by the Code of
Ethics of the Association.
:i i 111c ·1in

1

SPd icm 2.

PATR N MEMBERSilIP is open to all persons not professionally
·nga '<.xi in any field of musical activity, but who wish to support the
pr ram of the Association. Such membership provides admission to all
programs of the Association upon payment of registration fee and a
subscription to the American Music Teacher, but does not include the
right to vote or hold office.
S(.•dion 3.

STUD ENT MEMBERSHIP is open to any music student through the
a 1~c of 26 currently involved in regular music study subject to membership regulations of the affiliated Local Association. An otherwise
qualified student member who reaches the age of 27, or an otherwise
qualified candidate for Student Membership who has passed the age of
' 6, may continue to be, or become, a student member for a maximum of
l11u r years, or for the duration of study if less than four years. Holders
ol Sludcnt Membership may attend all programs of the Association
upon payment of the registration fee, and receive a subscription to the
/\111 ·ri ·an Music Teacher but do not have the right to vote, to hold
0 11 1 ·-, to enter students in national auditions or competitions beyond the
Slat· Level, or to apply for certification. A student member has the
1ight to enter students in the Arizona Study program upon the payment
or I.ocal Association dues.
~(.·di cm4.

HONORARY LIFE MEMBERSIDP is conferred by the Board of
Directors upon individuals who have given distinguished service to the
A MTA or to the art of music. An Honorary Life member pays no state
dues and ASMfA will pay their national dues. Honorary Life members
qualifying for Active or Associate membership have the rights and
privileges of such membership.
68

BY-LAWS cont.

BY-LAWS cont.
Section 5

BUSINESS MEMBERSHIP is open to any individual, organizationinstitution, or business firm for one year which contributes $500.00 or
more to current funds or for special projects. ASMTA will pay their
national dues. Such membership provides admission to all programs
ofthe Association upon payment of registration fee and a subscription to
the American Music Teacher, but does not include the right to vote or
hold office or enter students in auditions and recitals.
Section 6.

No person who has been convicted of a crin1e involving the sexual or
other abuse of a person shall be a member of ASMTA. Any accusations
that a member of ASMTA has been convicted of a crime involving
sexual or other abuse of a person shall be reported to the President of
ASMTA, who shall immediately report the accusations to the president
of MTNA, who shall appoint a three-person committee to ascertain the
validity of a conviction. lf the committee substantiates that a person has
been convicted of a crime involving sexual or other abuse of a person,
the President shall immediately terminate the membership and the certification of that person. Any action authoriz.ed by the MTNA President
in this resolution may be appealed to the Board of Directors of MTNA.
Any membership terminated under this section shall be reinstated upon
the filing with the MTNA President of a certified copy of the judgment
reversing the conviction.
AHTICLE II - MEl\1nERSIUP YEAR

The membership year for all membership categories except that of student membership shall coincide with the fiscal year, July l to June 30.
The student membership year shall be October l to September 30.
ARTICLE III-' DUES

Annual dues, Local Association, State and National, shall be due and
payable by July l of each year. Members who have not paid the dues
for the current fiscal year are not entitled to the privileges of membership. The Board of Directors shall determine the amount of the State
dues for all membership categories over and above the National Membership dues, which are determined by the Music Teachers National
Association. Each Local Association may assess its members by a vote
of the Local Association Board.
ARTICLE IV - CONVENTION

The official convention of the ASMTA shall be held annually. The time
and place shall be determined by the Board of Directors.
ARTICLE V -NOMINATIONS AND ELECTIONS
Section 1.

The First Vice-President, Second Vice-President, Fourth Vice-President,
Secretary and Treasurer shall be elected in odd years at the annual
Membership Business meeting at the annual convention. The Third
Vice-President shall be elected each year at the annual Membership
Business meeting at the annual convention.
69

ARTICLE V - NOMINATIONS AND ELECTIONS cont.
Section 2.

Voting for_vacant.elective of!icer positions will take place at the annual
Membership Busmess meetmg at the state convention. The slate of
office~ on the ba~lot .will have been recommended by the Nominating
conu.mtte~. N~I?mations frot? the floor will be allowed, providing the
nommee ts ehg1ble for election and has consented to be acandidate.
Final vote shall take place on written numbered ballots.
Sccffon 3.

A majority vote of those present, qualified to vote and voting at the
annual Membership Business meeting shall constitute an election.
~hould there be but one nominee for each office, the Secretary may be
ms1 ructed to cast the ballot for the nominee(s).
t\l{TICLE VI - TERMS AND DUTIES OJi' THE BOARD OF
DIRECTORS
Sl>cCion I .'I he Board of Directors of ASMTA shall be: President First
Vice-President, Second Vice-President, Third Vice-President Fourth
Vice-president, Recording Secretary, Treasurer, Immediate P~t President, Presidents of the Local Association, Certification Committee Chair
an~ Arizo~a. ~tudy Program Committee Chair. No officer may hold a
nat1~nal, d1v1s1on or state office concurrently except the immediate past
president.
Ht'Ch on 2.

The Firs1 V.i ·-Prcsiclen1, econd Vice-President, Fourth Vice-President
and Rccordm g ecrcta1y are elected for a two year term.
Th' Third Vice-President is elected for a one year term.
The 1erm of office for each of the above elected officers commences
immediately upon election.
The. tc1:m of office for the T!easurer shall be the same as the fiscal year,
h ·gmnmg on July I followmg the annual session of the Association in
odd numbered years.
Th · Pres~de~t of a Local Association is elected for a term determined by
lht: '<-mst1tut1on and by-laws of the respective Local Association.
'I'll<' appointed chairs of the Certification Committee and Arizona Study
l'1n1'.1.11n ommittee shall have three year terms.
'I tu., :1ulomatic offices of President and Immediate Past-President shall
h:iv' two year terms. The t~rm of office of these automatic officers
rn11111 cnces upon completion of election of the new slate of officers.
, '•'('fiou 3.
'l'h · Prcsi~e~t presides at the a~ual Mem~ership business meeting of
1h · Assoc1atton, calls and presides at meetmgs of the Board of Direcjors, rc~eives re~ommendati.ons for appointments from vice-presidents
and chairs, app~mts all Chairs and ad ho~ committees with approval of
the Board of Directors, shall be ex-officio member of all committees
except t~1e Nominatin~ Committee and perform all other duties implied
by th.c title. The President shall place a copy of the minutes of business
mcctmgs and all other reports in the President's Minute Book. The
President shall send copies of an agenda to all Board members in
advance of Board meetings.
70

BY-LAWS cont.
ARTICLE VI - TERMS AND DUTIES OF TIIE BOARD cont.
Section 4.

The First Vice-President assumes all duties of the President in the
absence of that officer. The First Vice-President fosters the concerns of
the Local Associations and Student Chapters. The first Vice-President
also coordinates the work of the IMTF Chair, College Faculty, and
Technology Chairs. The First Vice-President is the President-E~ect and
upon completion of his/her tem1 of offi.ce wi~l becofl!e the President of
the Association. Should the elected Frrst V1ce-Pres1dent be unable to
assume the office of President, the President will be elected, for that
term only, in the same maimer as that of other elective officers.
St.'Ction 5
The Second Vice-President shall coordinate the duties and activities of
all MTNA auditions at the state level, other state level competitions or
festivals, the MTNA Foundation as well as Scholarship Fundraising.
The Second Vice-President will make recommendations for such
changes and improvements as are deemed necessary for successful
operation and continues functioning of his/her programs to the Board of
Directors for their approval.
Section 6.
The Third Vice-President, Conventions, is responsible for all matters
pertaining to the Annual ASMTA Convention and any state~ide activity days planned.
The Third Vice-President will make
recommendations for such changes and improvements as are deemed
necessary for successful operation and continued functioning of his/her
programs to the Board of Directors for their approval.
Section 7.
The Fourth Vice-President, Publications, oversees the work of the
Musigram and Directory Staffs, the Membership, Public Relations and
AMEA community Outreach committees, and the preservation of the
ASMTA Archives and publications which may be designated by the
Board. He/she also prints and distributes the Constitution and ~y-Laws
atmually. The Fourth Vice-President will make recommendations for
such changes and improvements as are deemed necessary for successful
operation and continued functioning of his/her programs to the Board of
Directors for their approval.
Section 8.
The Immediate Past President shall serve as Chair of the Nominating
Committee and shall implement the state election procedures exactly as
set forth in the By-Laws, Article IV Section 2 and Article VII Section 1.
He/she also serves as Parliamentarian according to Robert's Rules of
Order - Newly Revised.

71

BY-LAWS cont.
ARTICLE VI - TERMS AND DUTIES OF THE BOARD cont.
Section 9.

The Recording Secretary keeps the minutes of all business meetings of
the Association, and of all meetings of the Board of Directors, sends
copies of the minutes of the Board of Directors' meetings to the members of the Board within thirty days after the meetings and see that those
minutes and minutes of the Annual Membership business meeting of
the Association are in legal form and properly preserved in a permanent
Secretary's Minute Book. The Secretary shall also send the President a
·opy of all minutes, which is to be kept in a permanent President's
Minut e Book. The Secretary shall also carry out such other duties as are
ass ip,ncd by the Board of Directors.
:-;t•t·lion I 0.
'I'h · Tr ·as urcr shall receive all monies and shall make all disbursements
upon the direction of the Board of Directors and the President. He or
she shall deposit all monies in a bank designated by the Board of Directors. The Treasurer is responsible for the maintenance of proper
financial records and for the preparation of an annual report to the Board
or Directors. An auditor selected by the Board of Directors shall make
annual audit at the close of the fiscal year. The Treasurer shall provide
'in up to date accounting of expenditures for the present fiscal year in
advance of the spring meeting to the Board of Directors to enable the
I oard of I irectors to prepare and approve the annual budget at the
sprin Board meeting.
St.'dion 11.
The f cal Association Presidents shall plan and supervise all local

meet in gs, projects and business. All monies from such meetings,
projects and businesses shall be deposited in a local bank account and
be disbursed by the Local Association President and the Local Association Board of Directors. Local Association Presidents shall serve as
members of the nominating committee for the duration of their term in
omce.
St'c.' Cion 12.
The crtification Committee Chair is appointed by the President. Candidates eligible for the appointment must have served on the committee
for a previous three year period. The Certification Committee Char
shalI receive, evaluate and process applications for certification and
renewal of certification, keep all Certification records, answer correspondence relative to certification and disseminate information about
certification. He/she will make recommendations for such changes and
improvements as are deemed necessary for successful operation, and
continued functioning of the Certification program to the Board of
Directors for their approval.

72

-----·--·
BY-LAWS cont.

BY-LAWS cont.

ARTICLE VII - COMMITTEES cont.
Section 13.
The Arizona Study Program Committee Chair is appointed by the
President. Candidates eligible for appointment must have served on the
committee for a previous three year period before being appointed
Chair. The Arizona Study Program Committee chair shall plan and
supervise the ASP committee meetings, coordinate projects and business of the Local Association ASP conunittee members, and
improvements as are deemed necessary for successful operation and
continued functioning of further programs to the Board of Directors for
their approval.
Al~TICLE VII - COMMITTEES
St.>ction 1
The nominating committee shall consist of the immediate past president
acting as Chair of the Committee and the Local Association Presidents.
This conunittee shall meet immediately following the fall board meeting
to select a slate of officers for the upcoming vacant elective officer
positions. The chair shall report the selected state of officers to the
Musigram editor for publication in the convention issue.
Section 2.
The Certification Committee shall consist of three members appointed
by the President with the approval of the Board of Directors. The terms
shall be three years in length and ammged so that one member is
appointed to the committee each year. In odd numbered years the
President, with Board approval, shall designate a continuing committee
member to serve as chair for two years. members must be nationally
Certified Teachers of Music and may not serve more than two tenns
consecutively.
Section 3.
The Arizona Study Program Committee members should be Nationally
Certified. They shall serve three year tenns. The committee shall consist of the Chair, a Secretary, Assistant Treasurer, one study program
chair from each local Association, as well as other members needed.
The Assistant Treasurer shall receive all monies relating to the Arizona
Study Program, shall maintain proper financial records, deposit monies
in the Arizona Study Program bank account and prepare quarterly
reports for the Treasurer. These financial records shall be part of the
annual audit.
The duties of the Arizona Study Program committee are to implement
the successful operation and continued functioning of the ASP for students of ASMTA members. They will prepare recommendations for
such changes and improvements as are deemed necessary for successful
operation and continued functioning of the ASP which their Chair will
bring to the Board of Directors for their approval.

73

ARTICLE VIII-LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
SL'C fion 1.
gro~p. of three or more teachers may petition the Board of Directors

011Y

lor ?ffihatio!l as ? Local Association by providing the First VicePrcs1dent wlth evidence that the following requirements have been
fulfilled;
A Th<lt it u'1rantces that l 00 per cent of its membership are in
1'.ond standing in ASMTA and MTNA;
IL Thal iL· fiscal and mumhcrs hip year coincide with that of
M'M'I'/\ and M'l'NA ;
<' 'I h.11 I vo t'llp i1·s of' ll w I ,o e:il J\ sso ·ialion gov ·rnin document
(t ' I' • < 'nn • f 11111 1111 , I l y I ,:1w:;) havo l w1 ~ n filed with the First Vicc1'11 d 1 111 .111d lh .11 Ilw v .111 ' lti111111111lrn1.; wi l h Ihose of ASMTA and
11 I I

ti 111 .it 111 11

Ill

I I'" 11 111111

1 •11111

1111<111 11

1

11 1.1 1 I IHI

11 r,: f\ tI 1\

111 1

11 111 1d II

I'

1111 111l w1, ll1p .111 '

I

111

rvl 111 ,
111111 tl w 1.. h1p y1• 11
.111d

I lt 11I I Ii 1 .II ,111d
1 OIH 1d1 • wil ll fh :ll nl
II
111d I\ I I r J •
11 111 H f 11 111pl1": ul tl11 · , ' fluknf < 'h:1plt'1.: l'.OV ·rnl111', dn uin ·111
I I' • < '11 11 ·1! 11111011 , ll y l:t ws ) ha w ht·cn I ii ·d with lht.: First Vicc1'11 • h l1•11f .111d lh:ir ll1cy aH· h:n111on io us with those of A MTA and

1111
''I

OU

·I

lh:il a :-ll udcnl Chapter has fulfilled the requirements of
111 1h ls A 1Ii ·I · lhc l'irsl Vice-President notifies the President
111 ,11 ,1pp111v:il is 1t comm ·nd 'd and requests that approval or disapproval
I Jp11 11 1111111111'.

, " 1 fl11 11 I

I11
,1
I

11l1•d 011 h

lhc incmbcrs of the Board of Directors at their next

llr d11 h d 11wd in p,.

• d OU

•

11•h·11 i1111. to its affiliation, each Local Association or Student Chapter
w II us· the phrase "Affiliated with the Arizona State Music Teachers
/\ sso ·ialion" and the "Music Teachers National Association°.
111

74

BY-LAWS cont.
ARTICLE VIII - LOCAL ASSOC. AND STUDENf CHAPTERS cont.
Section 6.

~NOTES~

Annual renewal of a Local Association or Student Chapter will be made
without reconsideration by the Board of Directors provided;
A. That the affiliate has not formally notified the President that it
wishes to discontinue affiliation.
B. That all provisions of Section I of this Article for Local Associations or Section 3 of the Article for Students Chapters continue
to be fulfilled.
C. That all changes in the constitution and by-laws of the affiliated
Local Association or Student Chapter have been filed with the
First Vice-President and that they are harmonious with the Constitution and By-laws of ASMTA and MTNA.
D. That the annual report of the First Vice-President states that the
administration of the program of activities has continued the meet
original requirements.
Section 7.
The Board of Directors may suspend or terminate any affiliate at any
time for justifiable cause.
ARTICLE IX -AMENDMENTS
The By-Laws may be amended by the Board of Directors at any of the
Board meetings by a majority vote of the members present and voting, the
proposed amendments having been submitted by mail to the Board Membership at least one week before the prescribed deadline for voting.

75

76

<:ONSTITUTION cont.

CONSTITUTION
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated with Music Teachers National Association
The fo11owing revision of the CONSTITlITION of the ARIZONA STATE MUSIC TEACHERS ASSOCIATION was adopted at the State Conventions membership Business meeting,
Flagstaff, Arizona, July 21, 1990.

ARTICLE I - NAME
The name of this organization is Arizona State Music Teachers Association.

ARTICLE II - POLICY
Section l. It shall be the policy of this organization to cooperate with all worthy musical organizations and in particular, to develop a close cooperation with the Music Tenchers National
Association, with which this organization is 100% nffiliated.
Section 2. This Association is not organized for profit and no part of the net earnings of the
Association shall ever inure to the benefit of any private member or individual. 111e Association
may use its funds to pay speakers, judges, perfom1ers and clinicians for professional services,
regardless of membership status. In the event of the dissolution of the Association, any funds
remaining in the treasury, after the payment of any outstanding debts. shall be contributed to the
Music Teachers National Association Foundation.

ARTICLE III - PURPOSE
Section 1. TI1e purpose of this organization shall be to promote high.:r st;1ndants of musical
instrnction and to foster musical activities in the sL:1te as a oontribution to the culture of th.: state.

Section 2. It shall also be the purpose of this organization to prom ote gr.:ata inh:rest in music
for all students and to provide scholarships and othcr financial assistanc.:
study of music.

IU )ARO OF DIRECTORS .cont.
u
1 ' AN< 'I HS on the Board of Directors are filled by and at the discretion of the
1111 111 I 1d 11 ,, 11111 upon 1 • ·ommendation of the President, until an election for the next unex111· ol I• 1111 I 11• Iii 1t II next State Convention membership business meeting. Three
11111 , 1111 , 1111 111 1 1111111 meetings of the Board of Directors without a valid reas:m shall be
" ·• lll1il 11 1 l1' lt. ilt11 11.
1 1 ~ Ol
\ , 11 11 1111.ud of Directors is responsible for all funds, for the administration and
1 11 111 11 11 1tl ill p111v11oio11 · mude in the annual budget., for the day to day conduct of all affairs
111 1It.
111 11111 111 , 111d for I.he activation of policies and procedures specified in the Constitut " " 11 1·1 I ly I n •1 It 11lso has the power to determine the annual membership dues, to transact
11t. 11" ' 1,d 11111 1111"·' ind to determine the general policies of the Association.
'11•t i 1111 •L 1lw I lrn11d of Oirectors is empowered to appoint assistants to any officer, and to
11• 11 , 111d d ,•1, 1p11 .11 • su ·h s1)1.:cial committees as it may deem necessary.
' ,., i ou . 1111' Ilrn11d of Directors meets annually at the convention, and at other times
,, q11i Ii d l1y th1• 1'1 esidc11l l l1e Board of Directors may meet., also, upon the joint request of
1111 1 I· 11 11111 11111.qrnily oftl lC voting members of the Board
. ,,., hou (1 . ·.1111pl · 111 njority of the total membership of tile voting members of the Board of
d11 . 1t111 .. 111 wl11d1111 h 1sl li.mr must be State elective officers, constitute a quorum of the Board
1d 1111 111111 .
' 1•1 I 011 / . l ti ·n1 ~ of1111 si11css maybe submitted by the President to the full membership of
1h• I l11o11d iii ' ' '' ''( 1111,' rn1u ·stin g a vo te by mail ballot 111.: contents of the proposals and the
,, 1ilt i d •. 111 II 111.iil ba ll o t~ arc reported to the Recording Secretary and incorporated in the
11 111111!• " 1ol lh•• 111· t 111· tin of the Board of Directors.
~~ · · • lwu H. Any 111 ·111b ·r in good sta nding with a concern about the operation of the
', 1\ 11 111 p.11111.it111 11 may contact the President and request in writing to have his or her
1111111 111 p111 1111 11it- ll«Xt Hoard of Directors meeting agenda and be permitted to speak at the
111111111 11t11 p11· , · 111 hit: or h ·r concerns to the Board of Directors.
1 f

10

help further their

ARTICLE IV - MEMBERSHIP
Section 1. Membership classifications in the Association are: Activ..: . Associate . Student,

lfl I< 'I.It: VII - M Ji M BERSHI P BUS INESS M EETING

Honorary Life and Patron.
Section 2. Membership privileges and dues are preSt.Tibed by the By-Laws of the Association.

I·, d

Section 3. Membership in the Association may be tenninated by the member or revoked by

1t111111l llt1· f' •' l\1 '1.tl 11111111h •111h ip.

lh1•

OU

I . M1·111h1·rship Busin ·ss

, 't•t' ilou 1. . A 1111q111 ity of ti

the Association as prescribed in the By-Laws.

t\ lfll< ' l.I• VIII

ARTICLE V - ELECTIVE OFFICERS
Section I. TI1e officers of the ASMT A are: President; first Vice-President - President Elect,
Local Associations, Student Chapters, IMF. College Faculty and Technology : Second VicePresident-Competitions, Scholarship Fundraising and MTNA Foundation : Third Vice-Pre sidentConventions; Fourth Vice-president -M.:mbaship. Publications. Public Relation s. AMEA
Community outreach and ASMTA Archives: R.:cording SecTetary: Tr.:asur.:r. All these otlicers
are elected.
Section 2. TI1e method of nomination and el..: ct ion . h:nn and the authority and duties of each
officer are defined in the By-Laws of the Associ:1tion.
Section 3. No person is qualified to be eb:t.:d as an officer of this organization unless he or
she is a member in good standing.

Ill .

·ting of th. Associalion is held each yea r ;L<; a part

1

·Hiskr ·d nwmli 1 s al th.: :1111111al :onv ·111io11 rn11 i;tit11 k s a q 1111

NI> . TllU li:N'l ' 11 1•

1.0<'t\I. t\ SSCH'l t\ TION .'

'11• It '
I· ••, c OU I . 1•1111 11 11 d 1111 . 111 111 111' I• 11 11!1I Ill I\ 1111 111 , , .,, ii
I I 111111 1 '"' 111 1d 11t. II I I
1111 11 1· 1'1 1q111 .. 11111 ti I I • llll j I t1tl
1111111111 11 1 Ill 1111 1111 II 11 1o l1 ill
• • I c OU
111ol Ill t It 11" I
11 11 111 1111 111 Iii I pt I
I

I

ARTICLE VI -BOARD OF DIRECTORS
Section 1. MEMBERSHIP includes the Pn:sident, First Vice-President, Second VicePresident, Third Vice-President., Fourth Vice-President. Immediate past-President, the Local
Association Presi~ents, Certification Committee Chaim1an. Arizona Study Program Chaim1an,
Treasurer. Record mg Secretary, and Honors Recital Chainnan. TI1ese are the voting memb ers of
the Board of Directors. 01airpersons of standing comm itte.:s mayand Honote, for infonnatio nal
purposes.

51

or

1111111· " I 111 1 l' llllO ll ,

l I

1

II

11!1 11111 1
Ith

It

II

111111

•II

UY-LAWS cont.

BY-LAWS
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated with Music Teachers National Association

I o

1111 1111 111. 11 1•011victcd of a crime involving the sexual or other abuse of a
!11dl 111 11 111 1 111 1in of ASMTA . Any accusations that a member of ASMTA has
11, 11 , 11 11 , '' ol 1d 11 1 111111· invo lving sexual or other abuse of a person shall be reported
111 tl1 1' 11 .11 111111 M· M'l'A. who shall immediately report the accusations to the presit. 111 1d ~1 1 t I , 11111 .hill uppoint a three-person committee to ascertain.the validity ?fa
'
1 11 11
• 1111 11
II 1h1 11111111 1i1t · · ~ ubstantiates that a person has been convicted of a cnme
11 11 1 •1111 , 11111 111 uthn· ahusc of a person, the President shall .immediate~y terminate
!lo 1111 111 111 1 li1p 1111d th e · ·rtification of that person. Any action authon~ed by the
1\1 1 f I 1111 1d1 111 111 thi s r ·solution may be appealed to the Board of Dtrectors of
( I tI
nv 1111·111!.n i; li ip t ·nninated under this section shall be reinstated upon the fil. th 1111 M'l'NA P1 cs idcnt of a certified copy of the judgment reversing the
1l11 1..
" 1

The following revision of the BY-LAWS of the ARIZONA STATE MUSICTACHERS ASSOCIATION took place at the ASMTA Board of Directors meeting, Phoenix, Arizona, September

10, 1994.

ARTICLE I - MEMBERSHIP
Section 1.
ACTIVE MEMBERSHIP is open to all individuals professionally engaged in any field
of musical activity . Such membership provides the privileges of participation in the
activities of the Association, attendance at meetings upon the payment of registration fee,
holding office, voting and receiving a subscription to the American Music Teacher.
Acceptance of membership includes an agreement to abide by the Code of Ethics of the
Association .

Section 2.
PATRON MEMBERSHIP is open to all persons not professionally engaged in any field
of musical activity, but who wish to support the program of the Association. Such
membership provides admission to all programs of the Association upon payment of
registration fee and a subscription to the American Music Teacher, but does not include
the right to vote or hold office.

Section 3.
STUDENT MEMBERSHIPis open to any music student through the age of 26 currently
involved in regular music study subject to membership regulations of the affiliated Local
Association . An otherwise qualified student member who reaches the age of 27, or an
otherwise qualified candidate for Student Membership who has passed the age of 26,
may continue to be, or become, a student member for a maximum of four years, or for
the duration of study if less than four years. Holders of Student Membership may attend
all programs of the Association upon payment of the registration fee, and receive a subscription to !he American Music Teacher but do not have the right to vote, to hold
office, to enter students in national auditions or competitions beyond the State Level, or
to apply for certification . A student member has the right to enter students in the Ari zona Study program upon the payment of Local Association dues.

Section 4.

U'l ll 'LI •: 11

U l'IC 'I .I•: 111 - lllJES

111 111 11! d111 , L1w1d A ss 11 ·iation. State and National, shall be due and payable by July 1
I , 11 II y1 11 1 Mn11hl:rs wh1 have not paid the dues for th~ current fiscal year ~re not
1 11 111 I d t11 tlt1 p1 ivi lq• · s of membership.
The Board of Directors shall determm~ the
11 1111111111 111 1111· •'111t · du ·s for all membership categories over and above the Nallonal
I\ J1 1111 11 1 i1 11 p 1hwti, w hi ·h arc determined by the Music Teache~s National Associ~ti?n.
I IP Ii I '" d A .:m(' intion may assess its members by a vote ot the Local Association

11

ll 11u1 d

UTI< 'I .I•', IV

53

CONVENTION

1111 111111 11111 n11vi-11tion of the ASMTA shall be held annually. The time and place shall
111 .i. t• 11111111•.I by th · Board of Directors .

UTI< ' I ,I( V - NOMINATIONS AND ELECTIONS
·, •• 011

l.

I It• I 11 t Vi1•1· Presid ·nt, Second Vice-President, Fourth Vice-President, Secretary and
I 11 11 o1 111 1 11 1di lie ·I · ·t d in odd years al the annual Membership Business meeting at the
111 11111 d , 11 11 w11lin 11 . Th · Third Vice-President shall be elected each year at the annual
1\11 11il w 1 .1t 1p l111 Ni11 ·ss me ·ting at the annual convention.

',,., f

OU •
lll 111 r

1111 v 1n

·I T l iv · "fticer positions will take place at the annual Mem.bership
nt the state convention . The slate of officers o~ the ballot will .have
1., 1 11 11 1 111111 1w111kd by th e Nominating committee . Nominations trom the floor will b~
11 1111 1•d , p111v1di11 • the no min ee is dig..ible for election and has consented to be acand1d 11 1i
1·111 ti v1 1tc shall take place on written numbered ballots .
111l

1111 •11 11• 1.• 11 ..-1·li11g

Section 5
BUSINESS MEMBERSHIP is open to any individual, organizationinstitution, or business firm for one year which contributes $500 .00 or more to current funds or for special
projects . ASMTA will pay their national dues . Such membership provides admission It)
all programs olihe Association upon payment of registration fee and a subscription to the
American Music Teacher, but does not include the right to vote or hold office or enter
students in auditions and recitals.
~

Ml(MHERSHIP YEAR

I Ii• 111• 111111 1 • l11p y(·nr for all membership categories except that of student n:iembership
l11dl , 11 111• 1d1 wi th tlw li s ·al year, July l to June 30. The student membership year shall
111 111 t11t11 1 I 111 , 'i·plc111h ·r 30.

·

HONORARY LIFE MEMBERSHIP is conferred by the Board of Directors upon individuals who have given distinguished service to the ASMTA or to the art of music. An
Honorary Life member pays no state dues and ASMTA will pay their national dues .
Honorary Life members qualifying for Active or Associate membership have th~ rights
and privileges of such membership.

1 11

11 11

, •• '• I

011 \.

.

q111 11y vn t · of tho s ·present, qualified to vote and voting at the annual_Mem_berslup
1111 •11 111 •.·111w1·ti11 j' shall co nstitute: an ekction. Should there be but one nominee tor each
til 111 1 1 1l w .S1·nct11ry 111ay he instructed to cast the ballot for the nominec(s) .
111

54

BY-LAWS cont.

BY-LAWS cont.
ARTICLE VI - TERMS AND DUTIES OF THE BOARD OF
DIRECTORS
Section 1.
The Board of Directors of ASMTA shall be: President First Vice-President Second
Vice-President, T~ird Vice-Pr~sident, F~urth Vice-pr~sident, Recording S~cretary,
Treasurer, Immediate Past President, Presidents of the Local Association Certification
Committee Chair Arizona Study Program Committee Chair and Honors Recital Chair.
No officer ~ay hold a national, division or state office concurrently except the immediate past president.

Section 2.
The First Vice-President, Second Vice-President, Fourth Vice-President and Recording
Secretary are elected for a two year term.
The Third Vice-President is elected for a one year term.
The !erm of office for each of the above elected officers commences immediately upon
election .
The term of ?ffice for the Trea.surer shall be th~ ~am~ as the fiscal year, beginning on
July 1 fo~lowmg_ the annual ses~10~ o~ the Assoc1at1on m odd numbered years.
The Pres1den1 ol a Local Assoc1at1on 1s elected for a term determined by the constitution
and by-laws of the respective Local Association .
The appointed chairs of the Certification Committee and Arizona Study Prooram Committee shall have three year terms.
e>
The automatic offices of President and Immediate Past-President shall have two year
terms. The term of office of these automatic officers commences upon completion of
election of lhe new slate of officers.

Section 3.
The President. presides at _the an_nual Membership business meeting of the Association.
calls and presides at meetings ol the Board of Directors, receives recommendations for
a~pointments fro_m vice-presidents and chairs, appoints all Chairs and ad hoc commillecs
with approval ol the Board of Directors, shall be ex-officio member of all commillees
except the Nominating Commillee and perform all other duties implied by the title. The
Pres1de~t sha!l pl:~ce a copy of the minu_tes of business mee~ings and all other reports in
the Pres1d~nt s M mute Book . The President shall send copies of an agenda to all Board
members m advance of Board meetings.

Section 4.
The First Vice-Presidenl assumes all duties of the President in the absence of that officer .
The Fir!it Vice-President fosters the concerns of the Local Associations and 'Student
Chapters. The first Vice-President also coordinates the work of the IMTF Chair, College Faculty. and Technology Chairs. The First Vice-President is the President-Elect
~nd upon completion of his/her term of office will become the President of the Assoeiallon. Should the elected First Vice-President be unable to assume the office of President
the President will he elected, for that term only, in the same manner as that of other '
elective o flicers.

Section 5
~he Second Vice-President shall coordinate the duties and activities of all MTNA audi tions at the stale level, other state level competitions or festivals, the MTNA Foundation
~s well_ as Scholarship Fundraising . The Second Vice-President will make recommendations !or such ch1_1nges ~nd . improvem~nts as are deemed necessary for successful
op~rat1on and conltnues lunct1onmg of his/her programs to the Board of Directors for
their approval.

55

•I'

f

Oii

h

l h· I h 1d Vln· President, Conventions, is responsible for all matters pertaining to the
u1111n l ASM'l'A Convention and any statewide activity days planned. The Third
' • I 11 • iidt 111 will make recommendations for such changes and improvements as are
.i, • 1111 ii nn·nrnary for successful operation and continued functioning of his/her pro•111111· to th · Board of Directors for their approval.
, ,, • faoo I.
1111 1111111th Vi c-President, Publications, oversees the work of the Musigram and Direc1111 y •'luffs, lhc Membership, Public Relations and AMEA community Outreach
• n11 111 iitkl·s, 1t11d the preservation of the ASMTA Archives and publications which may
'11 1h .ig1111 t ·d by the Board. He/she also prints and distributes the Constitution and
lly L11w11 an nually . The Fourth Vice-President will make recommendations for such
• Ii 1111•,t-, 1111d improvements as are deemed necessary for successful operation and cont1111wd 11111 ·tioni ng of his/her programs to the Board of Directors for their approval.

I·,.•j ll>U H.

'l'lii l111111cdiatc Past President shall serve as Chair of the Nominating Committee and
d11ill i111pl ·m ·nt the state election procedures exactly as set forth in the By-Laws, Article
IV •'r<·tio11 2 und Article VII Section 1. He/she also serves as Parliamentarian according
lu Hohn1's Rules of Orde r - Newly Revised.

. c·• jiou ').
T lw Ht•t•o din' Secretary keeps the minutes of all business meetings of the Association,
111d ol di 111 ·ctin gs of the Board of Directors, sends copies of the minutes of the Board
11 1 l>iu·dors' meetings to the members of the Board within thirty days after the meetings
11 11d -i1•e thal lhosc minutes and minutes of the Annual Membership business meeting of
1l w A\ S•l<'ia tion arc in legal form and properly preserved in a permanent Secretary's
M 11111k nt>ok . The Secretary shall also send the President a copy of all minutes, which
1• t11 Ii · k ·pt in a permanent President's Minute Book. The Secretary shall also carry out
·"'Ii l)t hc duti ·s as are assigned by the Board of Directors.

. 'c·d ion IO.
'l'lw T1e11s11r ·r shall receive all monies and shall make all disbursements upon the direct 11111 11f th · l:Joard of Directors and the President. He or she shall deposit all monies in a
h 111k 1ksirnut ·d by the Board of Directors . The Treasurer is responsible for the maint1·11111t'l" of proper financial records and for the preparation of an annual report to the
1!1111d of I ir ··tors. An auditor selected by the Board of Directors shall make annual
111d i1 111 th · ·lose o f the fiscal year. The Treasurer shall provide an up lo date accounting
11 1 1·x1w11dilur ·s for the present fiscal year in advance of the spring meeting to the Board
11 1 l)j1 eelo s to cnal le the Board of Directors to prepare and approve the annual budget
11 llw spring Board meeting.

, c·•·fiou 11.
'l'lw l.n(: nl Association Presidents shall plan and supervise all local meetings, projects and
l111 •n 11css . All monies from such meetings, projects and businesses shall be deposited in a
l111•1d l111 11k a 1>unt and be disbursed by the Local Association President and the Local
J'. t1 t' i111il)11 Boa rd o f Directors . Local Association Presidents shall serve as members of
tlw 1111111i11ati111 co mmitt ee for the duration of their term in office .

, c·c jiou l2.
l'lw ('t· rt ili ·ati n Committee Chair is appointed by the President. Candidates eligible for
1111• nppnint1n ·nt must have served on the committee for a previous three year period .

'l'lw <'nti li ·ati on Co mmittee Char shall receive, evaluate and process applications for
• 1 · 11iti~· 11 1io11 und renewal of certification, keep all Certification records, answer corre•. p11111k 11c · r ·lative to certification and disseminate information about certification .
I k/·. h1· wi ll make recommendations for such changes and improvements as are deemed
1w1•1• 111 y for su ccssful operation, and continued functioning of the Certification pro1' ' 1111 lo th · Boa rd of Directors for their approval.

56

1iY-LAWS cont.

BY-LAWS cont.

I • H ' I , ASSO IATIONS AND STUDENT CHAPTERS

Section 13.
T~e.

Arizona Stu~y Program Committee Chair is appointed by the President. Candidates
ehg.1ble for appo1.ntment n:iust have _served on the committee for a previous three year
period before bemg ~ppomted Chair. The Arizona Study Program Committee chair
shall plan and supe~1~e the ASP co~mittee meetings, coordinate projects and business
of the Local Assoc1at10n ASP committee members, and improvements as are deemed
necessary for successful operation and continued functioning of further programs to the
Board of Directors for their approval.

11

' " "\'

111 1

11

I

Section 14.
The Honors Recital Committee Chair is appointed by the President. Candidates elioible
for appoin~m~~t must eith~r hav~ served on the committee for at least one previous year
or . be as l~m1har as _possible with the H?nors Recital process and competition before
bem.g sppomte:<f Chair .. The Hono~s Recital Chair shall plan and supervise the Honors
Recital Committee meetings, coordinate the Honors Recital Evaluations and Auditions
a~point Dis.trict Chairpeople as necessary, appoint Honors Recital Fund-Raising Com~
m1ttee Chair as n~cessary, ~nd assume any othe~ duties deemed necessary to the
~ro~ram . The Cha1rperso~ will make recommendations for changes and contined functioning of the Honors Recital program directly to the ASMTA Board of Directors for
their approval.

1d 111•. 111 11111 1, t ·a ·hers may petition the Board of Directors for affiliation

ttt 111H1111 liy prnviding the First Vice-President with evidence that the fol11 1p1 ,, 1111 111 Ii 1v{ ht· ·n fu lfilled;
11111 1 111 111111 1 tha t I 00 per cent of its membership are in good standing in
ttI
Ill• 1\ 11 ll
11 , 1d 11 11d 111e11 1l wcshi p yea r coincide with that of ASMTA and MTNA;
ti , '' \'11
111 the Ln ·a l Association governing document (e.g., Constitution,
11 1 , 11 1 11 t1kd with the First Vice-President and that they are harmonious
'.1\ 11A 1111d MT NA.

I

1

11

f

I

I .11c11 l Ass1Jciation has fulfilled the requirements of Section 1 of this
l 11n;id ·nt notifies the President that approval is recommended and
1 ' I"' I 111111 t1 1'1'"1v11I o disapproval be voted on by the members of the Board of
1111 1, l•at 111 1111 11 un,t • d1nlulcd meeting.

11

111 t

11

I

Ii 1111 I

11

I

11

V11 1·

OU \

1d 1t11d1•11tN may r tition the ~oard ~f Dir~ctors for affiliation ~s a Stud.ent
1 l1y 1•111V11h11g Iii · hrst Vice-President with evidence that the followmg reqmre111 • 111 li 11 1 111 11 l11lh llcd ;
I Ii 1t 11 Ii'" , 111111 NiH' or advisor who is an active member of ASMTA and MTNA;
11
I l1 11 t H i• 111 11111kn: that 100 per cent of its membership are in good standing in
·.f\ 11 1111 d M'l'NA :
1 11 1111 11 • 11 •.1 d 111d 111 ·mh ·rshi p yea r concide with that of ASMTA and MTNA;
11 11 1111 I\ ' ll 1opw of th · tudcnt Chapters governing document (e.g., Constitut_ion,
11 y t.1 l It, v1 I ll'l'll tikd with the First Vice- President and that they are harmonious
•111111!11 •1 11 1 A.'MTA11 11d MT NA
II \

1

ARTICLE VII - COMMITTEES

l111il 111• 111111

111 11

1

11

j' l •• lll l

qtlt

1

1

Section 1
The nominatin.g committee shall consist of the immediate past president acting as Chair
of the Committee and the Local Association Presidents. This committee shall meet
!mmediatcly foll_owin~ the fall_ ~oard meeting to select a slate of officers for the upcoming vacant decllve olficer positions . The chair shall report the selected state of officers
to the Mu sigram editor for publication in the convention issue.

Section 2.
T~e

Certification Committee shall co~sist of three members appointed by the President
with the approval of the Board of Directors . The terms shall be three years in Jenoth
and arranged so that on~ memb~r is appointed to the committee each year. In ~id
n~mbered years the President, _with Board approval, shall designate a continuing committee mem~)er t<? serve as chair for two years. members must be nationally Certified
Teachers ol Music and may not serve more than two terms consecutively .

Section 3.
The Arizona Study Program Committee m~mbers should be Nationally Certified. They
shal.1 serve three year terms. The committee shall consist of the Chair, a Secretary,
Assistant Treasurer, one study program chair from each local Association , as well as
other members needed . The Assistant Treasurer shall receive all monies relatino to the
Ar!zona Study Program, shall maintain proper financial records, deposit monie~ in the
Anzon :~ Stud.y Program bank account and prepare quarterly reports for the Treasurer .
These lmancial records shall be part of the annual audit.
The d~1tics nf the Arizona Study Program committee are to implement the successful
operat1o_n and continued functioning of the ASP for students of ASMTA members.
They will prepare recommendations for such changes and improvements as are deemed
nec<:ssa~y for successful operation and continued functioning of the ASP which their
Chatr will hnng to the Board of Directors for their approval.

I I j Oii , ,

11 11111 l111d11q • lh 11 11 Stud ·nt haptcr has fulfilled the requirements of Section 3 of this
1
111111 1111 I 11 ·.t Vi1,T Pr·siucnt n lilies the Pres ident that approval is recommended and
11 q111 •· I' Iii ti 1q1p111v11l or disnpproval be voted on by the members of the Board of
I >111 11111 ~ it tlw 11 1wxt sd 1·dukd m · ·tin .
·,, i

llOU

I •

111 11 11 11111 r "' it: 11 lhlin ti1111 , l·a ·h Ln ·a l Association or Student Chapter will use t~e
1111 11 , , "Alli l11kd with till· A1i:1.011a State Mu si · T ·achcrs Assoc iation" and the "Music
I• 11 • Iii 1• N11t111111il A1·11cinli11 11 ",

••• 11011 h

'• 111111111 11 1•.

'111 111111 I td

Ill

d 1111111 al I li t 1d
Ph 111 11 11 1 111ii lil t\
t II t
Ill ti 1111 1.111 11 111

111 1

11 I

l1

Ill

Ill

11111111 " '
1111111111

•1l11111 1d 1111

11 ,tld

I Ill ,

1111111.I l!h • lillJ' It II
111111 1111 111, II 111111111
11tl111l .l o 111ll11 11 \1 11 111111)

111
11 1 lh 1
111111 • 111 11111 111

ii

!It •

57

'H

\ II •

1

ARTICLE V - ELECTIVE OFFICERS

CONSTITUTION
of the

ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated with Music Teachers National Association
The following revision of the CONSTITUTION of the ARIZONA STATE
MUSIC TEACHERS ASSOCIATION was adopted in September 1996 with the
membership voting by mail ballot.

ARTICLE I - NAME
The name of this organization is Arizona State Music Teachers Association.

Section 1. The officers of the ASMTA are: President; First Vice-President P res ident Elect, Local Associations, Student Chapters, IMF, College Faculty and
Technology ; Second Vice-President - Competitions, Scholarship Fund.raising
and MTNA Foundation; Third Vice-President - Conventions; Fourth Vice1 r sid · nt - Membership, Publications, Public Relations, AMEA Community
outreac h and ASMTA Archives; Recording Secretary; Treasurer. All these
olfo:.: crs are elected.
Section 2. The method of nomination and election, term and the authority and
d11li

'S

01')'1:111izati on

A UTI

ARTICLE II - POLICY

Section 1. It shall be the policy of this organization to cooperate with all
worthy musical organizations and in particular, to develop a close cooperation
with the Music Teachers National Association, with which this organization is
100% affiliated.
Section 2. This Association is not organized for profit and no part of the net
earnings of the Association shall ever inure to the benefit of any private member
or individual. The Association may use its funds to pay speakers, judges,
performers and clinicians for professional services, regardless of membership
' status. In the event of the dissolution of the Association, any funds remaining in
the treasury, after the ·payment of any outstanding debts, shall be contributed to
the Music Teachers National Association Foundation.
ARTICLE III - PURPOSE

Section 1. The purpose of this organization shall be to promote higher
standards of musical instruction and to foster musical activities in the state a a
contribution to the culture of the state.
Section 2. It shall also be the purpose of this organization to promote greater
interest in music for all students and to provide scholarships and other financial
assistance to help further their study of music.

of each officer are defined in the By-Laws of the Association.

S 'dion 3. No person is qualified to be elected as an officer of this
unless he or she is a member in good standing.

LE Yl - BOARD OF DIRECTORS

Hed ion 1. MEMBERSHIP includes the President, First Vice-President,
, 'ern ml Vi

-Pre ident, Third Vice-President, Fourth Vice-President, Immediate
th Local Association Presidents, Certification Committee
< 'ludrman , Ari zo na Study Program Chairman, Treasurer, and Recording
, ' v~· r\• la r .
The c are the voting members of the Board of Directors.
< 'l1 :ii1 p •rsons of sta nding committees may be invited by the President or any
Vil-L··· l>r \' id ·n l to atte nd Board meetings ex-officio, without vote, for
i1ilo1111:il io11 al 1 urp ses.
p:i,:t-l'r ·sid nt

Sedion 2. VA AN CIES on the Board of Directors are filled by and at the
di:1L·n·tio11 of th e Board of Directors upon recommendation of the President, until
:111 t• I · ·t ion Ii r th next unexpired term is held at the next State Convention
111 ·111h 'rshi1 bu in e s meeting. Three consecutive absences from meetings of
ll1 t· I lo:1rd or irectors without a valid reason shall be deemed a resignation.
Sed ion 3. The Board of Directors is responsible for all funds, for the
:i d11ii11 i. ·lral i n and execution of all provisions made in the annual budget, for the
d.1 lo day cond uct of all affairs of the Association, and for the activation of
111 il k .,. and 1 r cedures specified in the Constitution and By-Laws. It also has
11 w pow T to determine the annual membership dues, to transact the general
l11 1•.i 11 t'. '. ' ;ind to determine the general policies of the Association.
St'l' ~ ion 4. he Board of Directors is empowered to appoint assistants to any
(lll 1\ •r, :ind lo create and designate such special committees as it may deem
r

ARTICLE IV - MEMBERSHIP

Section 1. Membership classifications in the Association are: Active,
Associate, Student, Honorary Life and Patron.
Section 2. Membership privileges and dues are prescribed by the By-Laws of
the Association.
Section 3. Membership in the Association may be terminated by the member
or revoked by the Association as prescribed in the By-Laws.

S(T~ ion 5. 1 he Board of Directors meets annually at the convention, and at
11l l1 l' I li111cs requested by the President. The Board of Directors may meet, also,
11pw1 Iii ' joint request of not less than a majority of the voting members of the
I \nor I.

St·dion 6. A simple majority of the total membership of the voting member

r 111 · Board of directors, of which at least four must be State elective officers
rnn stitute a quorum of the Board of Directors.

11

S '·tion 7. Items of business may be submitted by the President to the full
111 ·111 bcrship of the Board of Directors requesting a vote by mail ballot. T he
60

61

)C/C/j>- 2-CJDV
contents of the proposals and the results of such mail ballots are reported to the
Recording Secretary and incorporated in the minutes of the next meeting of the
Board of Directors.
Section 8. Any member in good standing with a concern about the operation
of the ASMT A organization may contact the President and request in writing to
have his or her concern put on the next Board of Directors meeting agenda and
be permitted to speak at the meeting to present his or her concerns to the Board
of Directors.
ARTICLE VII - MEMBERSHIP BUSINESS MEETING
Section 1. Membership Business meeting of the Association is held each year
as a part of the annual convention.
Section 2. A majority of the registered members at the annual convention
constitutes a quorum of the general membership.
ARTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
Section 1. A group of three or more teachers may form a Local Association by
fulfilling the requirements of the By-Laws for the purpose of local meetings,
recitals, etc., which are more convenient to them and their students.
Section 2. Student Chapters, Pre-College and/or College, may be formed by
members of ASMTA by fulfilling the requirements of the By-Laws.
ARTICLE IX - AMENDMENTS
This constitution may be amended upon the recommendation of the Board of
Directors at the annual Membership business meeting by two-thirds vote of the
Active Membership present and voting, or, by mail ballot by a two-thirds vote of
Active members voting within the prescribed time limit for returning ballots.
Written notice of the proposed amendments must be submitted to the
membership at least four weeks in advance.

Teacher. MTNA strongly encourages its members to adopt the Code of
Ethics as their personal model of professional conduct.
Section 2.
PATRON MEMBERSHIP is open to all persons not professionally
engaged in any field of musical activity, but who wish to support the
program of the Association. Such membership provides admission to
all programs of the Association upon payment of registration fee and a
subscription to the American Music Teacher, but does not include the
ri ght to vote or hold office.
Section 3.

TUDENT MEMBERSHIP shall be open to all full-time college
students currently involved in music study, who are also members of an
affiliated association. Student members shall be entitled to attend
programs of the Association upon payment of the registration fee and to
rece ive the official Association publication, but shall not have the right
to vote, hold office, apply for national certification, or tnter students
in to MTNA competitions.
Sc ·tio11 4.
11 N RARY LIFE MEMBERSHIP is conferred by the Board of
irectors upon individuals who have given distinguished service to the
J\ MT A or to the art of music. An Honorary Life member pays no
~ tate du
and ASMTA will pay their national dues. Honorary Life
me mbers qualifying for Active or Associate membership have the
ri hts and privileges of such membership.
Scdio n 5.
BU JNESS MEMBERSHIP is open to any individual, organization,
in titution, or business firm for one year which contributes $500.00 or
more to current funds or for special projects. ASMTA will pay their
national dues. Such membership provides admission to all programs of
the Association upon payment of registration fee and a subscription to
the American Music Teacher, but does not include the right to vote or
hold office or enter students in auditions and recitals.
SN·jlou

BY-LAWS
of the
ARIZONA STATE MUSIC TEACHERS ASSOCIATION
affiliated with Music Teachers National Association
The followin g revision of the BY -LAWS of the ARIZONA STATE MUSIC TEACHERS
ASSOCIATION was adopted by the ASMT A Board of Directors at their board meeting in Phoenix,
Arizona, September 7, 1996.

ARTICLE I - MEMBERSHIP
Section 1.
ACTIVE MEMBERSHIP is open to all individuals professionally
engaged in any field of musical activity. Such membership provides
the privileges of participation in the activities of the Association,
attendance at meetings upon the payment of registration fee, holding
office, voting and receiving a subscription to the American Music

62

6.
N person who has been convicted of a crime involving the sexual or
other abuse of a person shall be a member of ASMTA. Any
accusations that a member of ASMTA has been convicted of a crime
involving sexual or other abuse of a person shall be reported to the
f> r ident of ASMTA, who shall immediately report the accusations to
the president of MTNA, who shall appoint a three-person committee to
ascertain the validity of a conviction. If the committee substantiates
that a person has been convicted of a crime involving sexual or other
abuse of a person, the President shall immediately terminate the
membership and the certification of that person. Any action authorized
by the MTNA President in this resolution may be appealed to the Board
of Directors of MTNA. Any membership terminated under this section
hall be reinstated upon the filing with the MTNA President of a
certified copy of the judgment reversing the conviction.
63

ARTICLE II - MEMBERSHIP YEAR
The membership year for all membership categories except that of student
membership shall coincide with the fiscal year, July 1 to June 30. The student
membership year shall be October 1 to September 30.
ARTICLE III - DUES
Annual dues, Local Association, State and National, shall be due and payable by
July 1 of each year. Members who have not paid the dues for the current fiscal
year are not entitled to the privileges of membership. The Board of Directors
shall determine the amount of the State dues for all membership categories over
and above the National Membership dues, which are determined by the Music
Teachers National Association. Each Local Association may assess its members
by a vote of the Local Association Board.
ARTICLE IV - CONVENTION
The official convention of the ASMTA shall be held annually. The time and
place shall be determined by the Board of Directors.
ARTICLE V - NO MINA TIO NS AND ELECTIONS
Section 1.
The First Vice-President, Second Vice-President, Fourth VicePresident, Secretary and Treasurer shall be elected in odd years at the
annual Membership Business meeting at the annual convention. The
Third Vice-President shall be elected each year at the annual
Membership Business meeting at the annual convention.
Section 2.
Voting for vacant elective officer positions will take place at the annual
Membership Business meeting at the state convention. The slate of
officers on the ballot will have been recommended by the Nominating
committee. Nominations from the floor will be allowed, providing the
nominee is eligible for election and has consented to be a candidate.
Final vote shall take place on written numbered ballots.
Section 3.
A majority vote of those present, qualified to vote and voting at the
annual Membership Business meeting shall constitute an election.
Should there be but one nominee for each office, the Secretary may be
instructed to cast the ballot for the nominee(s).
ARTICLE VI - TERMS AND DUTIES OF THE BOARD OF
DIRECTORS
Section 1.
The Board of Directors of ASMTA shall be: President, First VicePresident, Second Vice-President, Third Vice-President, Fourth Vicepresident, Recording Secretary, Treasurer, Immediate Past President,
Presidents of the Local Association, Certification Committee Chair and
Arizona Study Program Committee Chair. No officer may hold a
national, division or state office concurrently except the immediate past
president.

64

Section 2.
The First Vice-President, Second Vice-President, Fourth VicePresident and Recording Secretary are elected for a two year term.
The Third Vice-President is elected for a one year term.
The term of office for each of the above elected officers commences
immediately upon election.
The term of office for the Treasurer shall be the same as the fiscal year,
beginning on July 1 following the annual session of the Association in
odd numbered years.
The President of a Local Association is elected for a term determined
by the constitution and by-laws of the respective Local Association.
The appointed chairs of the Certification Committee and Arizona Study
Program Committee shall have three year terms.
The automatic offices of President and Immediate Past-President shall
have two year terms. The term of office of these automatic officers
commences upon completion of election of the new slate of officers.
N{dion 3.
The President presides at the annual Membership business meeting of
the Association, calls and presides at meetings of the Board of
Dir ctors, receives recommendations for appointments from viceprc idents and chairs, appoints all Chairs and ad hoc committees with
npproval of the Board of Directors, shall be ex-officio member of all
·om m ittees except the Nominating Committee and perform all other
duti c · implied by the title. The President shall place a copy of the
111iilutc of business meetings and all other reports in the President's
Minute Book. The President shall send copies of an agenda to all
Board members in advance of Board meetings.
1

Htid

Oii

4.
'l'h Fir t Vice-President assumes all duties of the President in the
11 bs ·n e of that officer. The First Vice-President fosters the concerns of
lh I ,o al Associations and Student Chapters. The first Vice-President
11 1:-m coordinates the work of the IMTF Chair, College Faculty, and
'I'· ·hn ology Chairs. The First Vice-President is the President-Elect and
upon completion of his/her term of office will become the President of
lh Association. Should the elected First Vice-President be unable to
1. .' ttlll lh e office of President, the President will be elected, for that
I r lll only, in the same manner as that of other elective officers.

' 1d . ... . .

Th S ·cond Vice-President shall coordinate the duties and activities of
11 II MTNA auditions at the state level, other state level competitions or
n.' sl iva l , th e MTNA Foundation as well as Scholarship Fundraising.
Th , 'ccond Vice-President will make recommendations for such
l'lrnn r s and improvements as are deemed necessary for successful
op ·rati on and continued functioning of his/her programs to the Board
o l Dir ctors for their approval.

65

~tioo~

.

The Third Vice-President, Conventions, is responsible for all matt~rs
pertaining to the Annual ASMTA .Conve!-'ltion ~d any .statewide
activity days planned.
The Thrrd V1ce-Pres1dent will make
recommendations for such changes and improvements as are deemed
necessary for successful operation and continued functioning of his/her
programs to the Board of Directors for their approval.
Section 7.
The Fourth Vice-President, Publications, oversees t~e wor~ of the
Musigram and Directory Staffs, the Membership, Public Rel~tlons and
AMEA community Outreach committees, and the pres~rvat10n of the
ASMTA Archives and publications which may be designated by the
Board. He/she also prints and distributes the Constitution and ~y-Laws
annually. The Fourth Vice-President will make recommendations for
such changes and improvements as are deemed necessary for successful
operation and continued functioning of his/her programs to the Board
of Directors for their approval.
~~&
. .
The Immediate Past President shall serve as Chair of the Nommatmg
Committee and shall implement the state election proce~ures exactlY: as
set forth in the By-Laws, Article IV Section 2 and Article VII Sect10n
1. He/she also serves as Parliamentarian according to Robert's Rules of
Order - Newly Revised.
~tioo~
.
·
f
The Recording Secretary keeps the minutes of all busmess meetmgs o
the Association and of all meetings of the Board of Directors, sends
copies of the ~inutes of the Board of Directors' ~eetings to the
members of the Board within thirty days after the meetmgs ~nd se~ that
those minutes and minutes of the Annual Membership busme~s
meeting of the Association are in legal form and properly preserved m
a permanent Secretary's Minute Book.. ~e Secretary ~hall also send
the President a copy of all minutes, which 1s to be kept m a permanent
President's Minute Book. The Secretary shall also carry out such other
duties as are assigned by the Board of Directors.
Section 10.
.
The Treasurer shall receive all monies and shall make all disbursements
upon the direction of the Board of Directors ~d the President. He or
designate~ by the Board of
she shall deposit all monies in a
Directors. The Treasurer is responsible for the mamtenance of proper
financial records and for the preparation of an annual report to the
Board of Directors. An auditor selected by the Board of Directors shall
make annual audit at the close of the fiscal year. The Treasurer shall
provide an up to date accou~ting of ~xpenditures for the pre.sent fiscal
year in advance of the sprmg meetmg to the Board of Drrectors to
enable the Board of Directors to prepare and approve the annual budget
at the spring Board meeting.

?ank

66

Section 11.

.. .

.
I

a/) (;) - 1 a/)/I
7 ~ 7 L UV

The Local Assoc1at10n Presidents shall plan and supervise all local
All monies from such meetings,
projects and businesses shall be deposited in a local bank account and
be disbursed by the Local Association President and the Local
Association Board of Directors. Local Association Presidents shall
serve as members of the nominating committee for the duration of their
term in office.

me~tings, projects and business.

Sc ·tion 12.

I

't•t•I

011

The Certification Committee Chair is appointed by the President.
andidates eligible for the appointment must have served on the
committee for a previous three year period.
The Certification
ommittee Char shall receive, evaluate and process applications for
ertification and renewal of certification, keep all Certification records,
answer correspondence relative to certification and disseminate
information about certification. He/she will make recommendations for
such changes and improvements as are deemed necessary for successful
operation, and continued functioning of the Certification program to the
n ard of Directors for their approval.
l J.
Th Ari zona Study Program Committee Chair is appointed by the
Pres ident. Candidates eligible for appointment must have served on the
·0 111111 ittee for a previous three year period before being appointed
'hair. The Arizona Study Program Committee chair shall plan and
.·u1 rv ise the ASP committee meetings, coordinate projects and
busines of the Local Association ASP committee members and
improvcm nts as are deemed necessary for successful operatio~ and
Onl'inu d functioning of further programs to the Board of Directors for
Iii ' ir approval.

A H'l' l ( 'L E VIJ - COMMITTEES
."ic.. d io11 I.
1

Nominating Committee shall consist of the Immediate Past
Pr· ·id nt acting as Chair of the Committee and the Local Association
Pre ·id nts. This committee shall meet immediately following the fall
l ard meeting to select a slate of officers for the upcoming vacant
•le live officer positions. The chair shall report the selected state of
fficers to the Musigram editor for publication in the convention issue.
Sc ·tion 2.
'J h

The Certifi~ation <;::ommittee shall consist of three members appointed
by the President with t!J.e approval of the Board of Directors. The term
shall. be three years m. length and arranged so that one member is
app~mted t~ the committee each year.. In odd nurp.b~red years the
President, with Board aRproval, shall designate a contmumg committee
member to serve as charr for two years. members must be nationally
Certified. Teachers of Music and may not serve more than two term s
consecutively.
67

Section 3.

.

The Arizona Study Program Committee members should be Nat10nally
Certified. They shall serve three year terms. The committee shall
consist of the Chair, a Secretary, Assistant Treasurer, one study
program chair from each local Association, as well a.s other .m embers
needed. The Assistant Treasurer shall receive all monies relatmg to the
Arizona Study Program, shall maintain proper financial records ,
deposit monies in the Arizona Study Program bank account and prepare
quarterly reports for the Treasurer. These financial records shall be
part of the annual audit.
.
.
The duties of the Arizona Study Program committee are to implement
the successful operation and continued functioning of the ~SP for
students of ASMTA members. They will prepare recommendations for
such changes and improvements as are deemed nece~sary f~r succ.ess~l
operation and continued functioning ~f the ASP which their Chair will
bring to the Board of Directors for their approval.

ARTICLE VIII - LOCAL ASSOCIATIONS AND STUDENT CHAPTERS
Section 1.

.

Any group of three or more teachers ~~y petition .th.e Board . of
Directors for affiliation as a Local Association by providmg the First
Vice-President with evidence that the following requirements have
been fulfilled;
.
.
A. That it guarantees that 100 per cent of its membership are
in 0aood standing in ASMT A and MTNA;
B. That its fiscal and membership year coincide with that of
ASMT A and MTNA;
c. That two copies of the Local Association govern~g
document (e.g., Constitution, By-Laws) have been ~led w~th
the First Vice-President and that they are harmomous with
those of ASMTA and MTNA.

Section 2.

.

Upon finding that a Local Association has ~lfilled t~e reqmreme~ts of
Section l of this Article the First Vice-President notifies the President
that approval is recommended and requests that approval or disapproval
be voted on by the members of the Board of Directors at their next
scheduled meeting.

D. That two copies of the Student Chapters governing
document (e.g., Constitution, By-laws) have been filed with
the First Vice- President and that they are harmonious with
those of ASMTA and MTNA.

He ·tion 4.
Upon fmding that a Student Chapter has fulfilled the requirements of
ection 3 of this Article the First Vice-President notifies the President
U1at approval is recommended and requests that approval or disapproval
be voted on by the members of the Board of Directors at their next
scheduled meeting.
c d Oil 5.
In. referring to its affiliation, each Local Association or Student Chapter
will u e the phrase "Affiliated with the Arizona State Music Teachers
Association" and the "Music Teachers National Association".
1
1 • don 6.
Annual renewal of a Local Association or Student Chapter will be
111 11.do without reconsideration by the Board of Directors provided;
A. That the affiliate has not formally notified the President
that it wishes to discontinue affiliation.
8. That alJ provisions of Section 1 of this Article for Local
Associations or Section 3 of the Article for Students Chapters
ntinue to be fulfilled.
. That all changes in the constitution and by-laws of the
affiliated Local Association or Student Chapter have been
filed with the First Vice-President and that they are
harmonious with the Constitution and By-laws of ASMTA
and MTNA.
D. 1 hat the annual report of the First Vice-President states that
the administration of the program of activities has continued to
meet the original requirements.
H11· j on 7.
'I 'h Board of Directors may suspend or terminate any affiliate at any
t imo for justifiable cause.
ln'IC LI~, IX - AMENDMENTS

Section 3.

.

Any group of students may petition the Board of ~irectors_ for
affiliation as a Student Chapter by providing the First V1ce-Pres1dent
with evidence that the following requirements have been fulfilled;
A. That it has a sponsor or advisor who is an active member of

I l1L I\ - 1,ttws may be amended by the Board of Directors at any of the Board

s by a m.ajority vote of the members present and voting, the proposed
_havmg been ~ubmitted by mail to the Board Membership at least
t. I b fore the prescnbed deadline for voting.

111 • t 11 1

111H 11d111 1 ts
11 1u

l

ASMTA and MTNA;
B. That it guarantees that 100 per cent of its membership are
in good standing in ASMT A and MTNA; . .
.
c. That its fiscal and membership year comc1de with that of
/\ MT/\ and MTNA;

68

69

MTNA CODE OF ETHICS
Adopted by ASMTA May 1992
We, the members of Music Teachers National Association, having dedicated
ourselves to the advancement of musical knowledge and education, recommend
the following principles of ethical practice as standards of professional conduct.

RESPONSIBILITIES TO OUR PUBLIC
•
•
•
•

•

Members shall maintain the highest standard of moral conduct, professional
conduct, and personal integrity.
Members shall exhibit the highest standard of expertise by maintaining their
professional abilities in their fields of teaching and performing.
Members shall maintain and increase the prestige of the art of teaching and
shall promote the teaching of music as a culturally enriching profession.
When asked, members .shall assist those seeking guidance in selecting an
independent teacher by suggesting the name of two or more teachers in the
community. The final choice shall be made by the parent and the student.
Members shall refrain from making exaggerated claims or misleading
statements concerning their teaching qualifications. Advertising copy shall
be dignified, strictly truthful and representative of the art of music and its
responsibility to the community.

RESPONSIBILITIES TO OUR STUDENTS
•
•
•

The relationship between teacher and student shall be established,
maintained and terminated with appropriate professional manner.
Members are responsible for encouraging, guiding and developing the
musical potential of each student.
Members shall encourage students to participate in community music
activities.

RESPONSIBILITIES TO OUR COLLEAGUES
•
•
•
•

Members shall maintain a professional attitude and shall act with integrity
in regard to colleagues in their profession.
Members shall participate as fully as possible in activities of Music
Teachers National Association.
Members shall provide professional assistance to one another when such
assistance is requested.
Members shall respect the rights of colleagues when speaking of other
teachers' work and/or students and shall avoid conflict with the instruction
of a student's regular teacher when serving as an interim instructor.

70