Child Care and Development Fund (CCDF) Plan For State/Territory: ARIZONA FFY 2012-2013 This Plan describes the CCDF program to be administered by the State/Territory for the period 10/1/2011 – 9/30/2013. As provided for in the applicable statutes and regulations, the Lead Agency has the flexibility to modify this program at any time, including amending the options selected or described herein. For purposes of simplicity and clarity, the specific provisions printed herein of applicable laws and regulations are sometimes paraphrases of, or excerpts and incomplete quotations from, the full text. The Lead Agency acknowledges its responsibility to adhere to them regardless of these modifications. Public reporting burden for this collection of information is estimated to average 162.5 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Form ACF-118 Approved OMB Number 0970-0114 expires 12/31/2013 CCDF Plan Effective Date: October 1, 2011 TABLE OF CONTENTS Part 1: Administration 1.1. Contact Information 1.2. Estimated Funding 1.3. CCDF Program Integrity and Accountability 1.4. Consultation in the Development of the CCDF Plan 1.5. Coordination Activities to Support the Implementation of CCDF Services 1.6. Child Care Emergency Preparedness and Response Plan Part 2: CCDF Subsidy Program Administration 2.1. Administration of the Program 2.2. Family Outreach and Application Process 2.3. Eligibility Criteria for Child Care 2.4. Sliding Fee Scale and Family Contribution 2.5. Prioritizing Services for Eligible Children and Families 2.6. Parental Choice in Relation to Certificates, Grants or Contracts 2.7. Payment Rates for Child Care Services Part 3: Health and Safety and Quality Improvement Activities 3.1. Activities to Ensure the Health and Safety of Children in Child Care (Component #1) 3.2. Establishing Voluntary Early Learning Guidelines (Component #2) 3.3. Creating Pathways to Excellence for Child Care Programs through Program Quality Improvement Activities (Component #3) 3.4. Pathways to Excellence for the Workforce – Professional Development Systems and Workforce Initiatives (Component #4) ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀฀฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ ฀ 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PART 2 CCDF SUBSIDY PROGRAM ADMINISTRATION 2.1 Administration of the Program The Lead Agency has broad authority to administer (i.e., establish rules) and operate (i.e., implement activities) the CCDF program through other governmental, nongovernmental, or other public or private local agencies as long as it retains overall responsibility for the administration of the program. (658D(b), §98.11(a)) 2.1.1. Which of the following CCDF program rules and policies are set or established at the State/Territory versus the local level? Identify the level at which the following CCDF program rules and policies are established. Eligibility rules and policies (e.g., income limits) are set by the: State/Territory Local entity. If checked, provide the name(s) of the local entity: Other. Describe: Sliding fee scale is set by the: State/Territory Local entity. If checked, provide the name(s) of the local entity: Other. Describe: Payment rates are set by the: State/Territory Local entity. If checked, provide the name(s) of the local entity: Other. Describe: 2.1.2. How is the CCDF program operated in your State/Territory? In the table below, identify which agency(ies) performs these CCDF services and activities. Implementation of CCDF Services/Activities Who determines eligibility? Note: If different for families receiving TANF benefits and families not receiving TANF benefits, please describe: Agency (Check all that apply) CCDF Lead Agency TANF agency Other State/Territory agency. Describe: Local government agencies such as county welfare or social services departments Child care resource and referral agencies Community-based organizations Other. Describe: Who assists parents in locating child care (consumer education)? Agency (Check all that apply) CCDF Lead Agency TANF agency Other State/Territory agency. Describe: Local government agencies such as county welfare or social services departments Child care resource and referral agencies Community-based organizations Other. Describe: Who issues payments? Agency (Check all that apply) CCDF Lead Agency TANF agency Other State/Territory agency. Describe: Local government agencies such as county welfare or social services departments Child care resource and referral agencies Community-based organizations Other. Describe: Describe to whom is the payment issued (e.g., parent or provider) and how are payments distributed (e.g., electronically, cash, etc) Payment is issued to the provider either through direct deposit into a banking account specified by the provider or through a warrant that is mailed to the provider. Other. List and describe: 2.2. Family Outreach and Application Process Lead Agencies must inform parents of eligible children and the general public of the process by which they can apply for and potentially receive child care services. (658D(b)(1)(A), 658E(c)(2)(D) & (3)(B), §§98.16(k), 98.30(a)-(e). Note - For any information in questions 2.2.1 through 2.2.10 that differs or will differ for families receiving TANF, please describe in 2.2.11. 2.2.1. By whom and how are parents informed of the availability of child care assistance services under CCDF? (658E(c)(2)(A), §98.30(a)) Check all agencies and strategies that will be used in your State/Territory. CCDF Lead Agency TANF offices Other government offices Child care resource and referral agencies Contractors Community-based organizations Public schools Internet (provide website): www.azdes.gov/childcare/ Promotional materials Community outreach meetings, workshops or other in-person meetings Radio and/or television Print media Other. Describe: 2.2.2. How can parents apply for CCDF services? Check all application methods that your State/Territory has chosen to implement. In person interview or orientation By mail By Phone/Fax Through the Internet (provide website): By Email Other. Describe: 2.2.3. Describe how the Lead Agency provides consumer education to parents applying for CCDF assistance to promote informed choices about the quality of care provided by various providers. Lead Agencies must certify that the State/Territory will collect and disseminate to parents of eligible children and the general public, consumer education information that will promote informed child care choices (658E (c)(2)(G), §98.33). For example, memorandums of understanding with resource and referral agencies to provide consumer education to families applying for CCDF assistance, providing parents with provider lists showing licensing history and/or Quality Rating and Improvement System (QRIS) ratings, or informational brochures that address importance of quality and different care options available. The state of Arizona ensures that parents are informed about their ability to choose from family and group home care, center-based care and in-home care (including faith-based providers) through a variety of strategies, as outlined below. Faith-based providers are not a specific provider type but may exist within various provider types, and are therefore not referred to as a distinct and separate category of care. Utilization of brochures for consumer education regarding provider options: The DES Child Care Programs brochure is made available at every local office and various community agencies for anyone expressing an interest in receiving Child Care Assistance. The brochure lists the types of child care providers that contract with the Department of Economic Security Child Care Administration and also provides information about assistance with locating a child care provider through Child Care Resource and Referral (CCR&R). The toll free phone number and website for CCR&R are listed in the brochure for easy reference by customers. The CCR&R also distributes their own individual brochures to local offices and community agencies. The CCR&R brochure contains information on choosing quality child care, the types of child care available, and information on how to contact CCR&R for assistance with provider location. Interview policy requires dialogue regarding provider options: Reinforced in training and by management oversight, DES Child Care Administration policy requires that Child Care specialists provide information to the client at initial interview to enable them to make an informed choice ofchild care arrangements. The following child care options must be discussed with the client and the discussion documented in the case file: • • • • • • Licensed Centers; Certified Family Child Care Group Homes; Certified In-Home Care Providers; Certified Group Homes; Relative Providers; and Non-reimbursable care (i.e., Head Start, public preschool). Automated notice inserts describing provider options: Automated decision notices mailed to ongoing clients also include a "DES Child Care Services Information" insert, which contains information on assistance in locating a child care provider, and directing the client to contact CCR&R for additional assistance. The DES Child Care Administration Website: The DES Child Care Administration website http://www.azdes.gov/childcare/informs individuals that CCA certifies and contracts with small family child care homes, contracts with Department of Health Services (DHS) licensed child care centers and group homes, and non-certified relative providers to provide child care services for eligible families. The site contains "information for parents" which lists the types of providers who contract with DES. It states that if a parent cannot find a child care provider they can contact their local DES Child Care office or CCR&R for assistance in finding a provider that suits their needs. The website also provides information on what to look for when choosing a provider. Two links also available on the DES CCA website providing access to CCR&R's home page. They are: www.arizonachildcare.org/and the CCR&R on-line referral system: http://azchildcare.org/referral.html. 2.2.4. Describe how the Lead Agency will support child care programs to increase the likelihood that CCDF-served children receive higher quality care as defined in your State/Territory. For example, methods used to promote upward movement in quality rating and improvement system, methods used to encourage high quality programs to participate in the subsidy program such as tiered reimbursement, or incentives used to support high quality programs in rural, suburban, urban, and low-income communities. The DES contracts with community-based organizations and institutions of higher learning for the purpose of providing other quality activity that increase parental choice and improve the quality and availability of child care. These services include: • Providing resources to assist in meeting the increasing demand for child care in rural and lowincome urban areas by recruiting and providing orientation and training for family child care providers; • Providing resources to assist with costs associated with meeting requirements to be a child care home provider; • Providing support to providers that are pursing national accreditation through enhanced training/technical assistance, and mini-grants; • Providing support to providers that are pursing higher education through the payment of tuition, books and fees for Child Development Associate (CDA) and other Early Childhood Education classes at Community Colleges; • Providing resources to families that are homeless or victims of domestic violence by supporting on-site licensed child care centers at shelters; • Providing resources to families by paying an enhanced rate for providers that are nationally accredited; and • Depending on the availability of funding, DES may engage in additional activities to increase parental choice and improve the quality and availability of child care. The expected results of these activities are: • Parents will have increased options when selecting child care; • Barriers will be removed for providers seeking to improve the level of quality they offer and also for those interested in becoming child care providers; • More child care providers will pursue higher education or national accreditation which has been shown to increase the quality of care; and • Families will have greater accessibility to nationally accredited providers. 2.2.5. How will the Lead Agency promote access to the CCDF subsidy program? Check the strategies that will be implemented by your State/Territory. Provide access to program office/workers such as by: Providing extended office hours Accepting applications at multiple office locations Providing a toll-free number for clients Other. Describe: Using a simplified eligibility determination process such as by: Simplifying the application form (such as eliminating unnecessary questions, lowering the reading level) Developing a single application for multiple programs Developing web-based and/or phone-based application procedures Coordinating eligibility policies across programs. List the program names: Streamlining verification procedures, such as linking to other program data systems Providing information multi-lingually Including temporary periods of unemployment in eligibility criteria for new applicants (job search, seasonal unemployment). Length of time: Up-front job search is allowable for TANF Cash Assistance Grant Diversion participants for up to 3 months. Other. Describe: Other. Describe: None 2.2.6. Describe the Lead Agencies policies to promote continuity of care for children and stability for families. Check the strategies, if any, that your State/Territory has chosen to implement. Provide CCDF assistance during periods of job search. Length of time: Gaps of employment coverage for two 30 day periods in each 12 month period; the 30 day periods may be consecutive if needed. Establish two-tiered income eligibility to allow families to continue to receive child care subsidies if they experience an increase in income but still remain below 85% of State median income (SMI) Synchronize review date across programs List programs: Longer eligibility re-determination periods (e.g., 1 year). Describe: Extend periods of eligibility for families who are also enrolled in either Early Head Start or Head Start and pre-k programs. Describe: Extend periods of eligibility for school-age children under age 13 to cover the school year. Describe: Minimize reporting requirements for changes in family's circumstances that do not impact families' eligibility, such as changes in income below a certain threshold or change in employment Targeted case management to help families find and keep stable child care arrangements Using non-CCDF Funds to continue subsidy for families who no longer meet eligibility, such as for children who turn 13 years of age during the middle of a program year Other. Describe: None 2.2.7. How will the Lead Agency provide outreach and services to eligible families with limited English proficiency? Check the strategies, if any, that your State/Territory has chosen to implement. Application in other languages Informational materials in non-English languages Training and technical assistance in non-English languages Website in non-English languages Lead Agency accepts applications at local community-based locations Bilingual caseworkers or translators available Other. Describe: None (Optional) If the Lead Agency checked any option above related to providing information or services in other non-English languages, please describe the languages offered : In many offices, DES has Child Care Specialists who are bi-lingual and speak Spanish. In certain areas of the state, Child Care Specialists may also work with other agency staff who would provide interpretation for individuals who speak Navajo. Additionally, DES has a contract with Language Line Services. Through this contract, DES is able to utilize certified interpreters that provide interpretation in over 150 languages. 2.2.8. How will the Lead Agency overcome language barriers with providers? Check the strategies, if any, that your State/Territory has chosen to implement. Informational materials in non-English languages Training and technical assistance in non-English languages CCDF health and safety requirements in non-English languages Provider contracts or agreements in non-English languages Website in non-English languages Bilingual caseworkers or translators available Other. Describe: None (Optional) If the Lead Agency checked any option above related to providing information or services in other non-English languages, please describe the languages offered: In many offices, DES has Child Care Specialists who are bi-lingual and speak Spanish. In certain areas of the state, Child Care Specialists may also work with other agency staff who would provide interpretation for individuals who speak Navajo. Additionally, DES has a contract with Language Line Services. Through this contract, DES is able to utilize certified interpreters that provide interpretation in over 150 languages. 2.2.9. Describe how the Lead Agency documents and verifies applicant information using the table below. (§98.20(a)) Check the strategies that will be implemented by your State/Territory. Attach a copy of your parent application for the child care subsidy program(s) as Attachment 2.2.9 or provide a web address, if available: https://www.azdes.gov/InternetFiles/InternetProgrammaticForms/pdf/CC-001.pdf The Lead Agency requires documentation of: Describe how the Lead Agency documents and verifies applicant information: Applicant identity State issued Driver License or ID card, passport, etc. Household composition Declared on application, verified if questionable, cross referenced with the FAMIS system for TANF eligibility Applicant's relationship to the child Declared on application, verified if questionable, cross referenced with the FAMIS system for TANF eligibility; verified for nonparent relatives Child's information for determining eligibility (e.g., identity, age, etc.) Declared on application, verified if questionable, cross referenced with the FAMIS system for TANF eligibility Work, Job Training or Educational Program Declared on application, verified via employer's statements, pay stubs, or class schedules, or via “The Work Number” (if the employer is listed) Income Declared on application, verified via employer's statements, pay stubs, or employer collateral contacts, or via “The Work Number” (if the employer is listed); child support verification obtained via online interface, cross referenced with the FAMIS system for TANF eligibility Other. Describe: 2.2.10. Which strategies, if any, will the Lead Agency use to assure the timeliness of eligibility determinations upon receipt of applications? Time limit for making eligibility determinations. Describe length of time As soon as verification is received, but no later than 30 days from the application file date. Track and monitor the eligibility determination process Other. Describe None 2.2.11. Are the policies, strategies or processes provided in questions 2.1.1. through 2.1.10 different for families receiving TANF? (658E(c)(2)(H) & (3)(D), §§98.16(g)(4), 98.33(b), 98.50(e)) Yes. If yes, describe: Families receiving TANF are not required to complete an application or appear for a face-to-face interview. They may request services verbally via the telephone. A family may also be determined eligible on an individual case-by-case basis and referred to a DES Child Care specialist by a DES TANF case manager or a contracted Jobs casemanager based on the services needed to support participation in the TANF employment plan. No. 2.2.12. Informing parents who receive TANF benefits about the exception to the individual penalties associated with the TANF work requirement. The regulations at §98.33(b) require the Lead Agency to inform parents who receive TANF benefits about the exception to the individual penalties associated with the work requirement for any single custodial parent who has a demonstrated inability to obtain needed child care for a child under 6 years of age. Lead Agencies must coordinate with TANF programs to ensure, pursuant that TANF families with young children will be informed of their right not to be sanctioned if they meet the criteria set forth by the State TANF agency in accordance with section 407(e)(2) of the Social Security Act. In fulfilling this requirement, the following criteria or definitions are applied by the TANF agency to determine whether the parent has a demonstrated inability to obtain needed child care. NOTE: The TANF agency, not the CCDF Lead Agency, is responsible for establishing the following criteria or definitions. These criteria or definitions are offered in this Plan as a matter of public record. a) Identify the TANF agency that established these criteria or definitions: State/Territory TANF Agency Arizona Department of Economic Security, Employment Administration, Jobs Program b) Provide the following definitions established by the TANF agency. • "appropriate child care": - means child care that is licensed by the Arizona Department of Health Services or certified by the Arizona Department of Economic Security. • "reasonable distance": - means child care that is available when the total travel time from a TANF participants home, to the child care provider, and to a work activity, is less than 1 hour one way by vehicular transportation; or less than ½ hour one way if the only mode of transportation is walking. • "unsuitability of informal child care": - means child care that is available through a relative provider, but the recipient declares in writing that the provider is inappropriate based on factors such as, that the relative provider: a) Has a history of child neglect or abuse; b) Is experiencing domestic violence; c) Has a history of serious crime; d) Is a drug abuser; e) Has an emotional, mental or physical condition which prevents the relative from providing safe care; or f) Resides in a home which is unsafe for children. • "affordable child care arrangements": - means child care that is available when the cost of care is equal to or less than the amount that DES will pay. c) How are parents who receive TANF benefits informed about the exception to individual penalties associated with the TANF work requirements? In writing Verbally Other. Describe: 2.3. Eligibility Criteria for Child Care In order to be eligible for services, children must (1) be under the age of 13, or under the age of 19 if the child is physically or mentally disabled or under court supervision; (2) reside with a family whose income is less than 85 percent of the State's median income for a family of the same size; and (3) reside with a parent or parents who is working or attending job training or an educational program; or (4) be receiving or needs to receive protective services. (658P(3), §98.20(a)) 2.3.1. How does the Lead Agency define the following eligibility terms? residing with means to live in the same household of a parent, guardian or other person standing in loco parentis, and who has legal responsibility for the child. in loco parentis means an individual who: has legal guardianship or who has initiated the process of legal guardianship; or is a caretaker relative who exercises responsibility for the day-to-day physical care, guidance and support of a child who physically resides with the relative and who is by blood, adoption or marriage a grandparent, great-grandparent, sibling of the whole or half blood, stepbrother, stepsister, aunt, uncle, great-aunt, great-uncle or first cousin. 2.3.2. Eligibility Criteria Based Upon Age a) The Lead Agency serves children from birth weeks to 12 years (maximum age under age 13). b) Does the Lead Agency allow CCDF-funded child care for children age 13 and above but below age 19 years who are physically and/or mentally incapable of self-care? (658E(c)(3)(B), 658P(3), §98.20(a)(1)(ii)) Yes,and the upper age is Provide the Lead Agency definition of physical or mental incapacity - No. c) Does the Lead Agency allow CCDF-funded child care for children age 13 and above but below age 19 years who are under court supervision? (658P(3), 658E(c)(3)(B), §98.20(a)(1)(ii)) Yes,and the upper age is No. 2.3.3. Eligibility Criteria Based Upon Work, Job Training or Educational Program a) How does the Lead Agency define "working" for the purposes of eligibility? Provide a narrative description below, including allowable activities and if a minimum number of hours is required. Reminder - Lead Agencies have the flexibility to include any work-related activities in its definition of working, including periods of job search and travel time. (§§98.16(f)(3), 98.20(b)) workingmeans the performance of duties on a regular basis for wages or monetary compensation. Authorized care includes travel time and up to two 30-day “gaps in employment” periods per year to promote continuity of care and support job searching after job loss. b) Does the Lead Agency provide CCDF child care assistance to parents who are attending job training or an educational program? (§§98.16(g)(5), 98.20(b)) Yes. If yes, how does the Lead Agency define "attending job training or educational program" for the purposes of eligibility? Provide a narrative description below. Reminder - Lead Agencies have the flexibility to include any training or education-related activities in its definition of job training or education, including study time and travel time. attending job training or educational program means to be present, at an activity outside of the individual’s home, on a regular and acceptable basis, as determined by the trainer or educator. • job training and educational program - means participation in an activity outside of the individual’s home, which is a structured program, with a goal of, or in preparation for, employment as follows: a. High school or its equivalent or remedial education activities reasonably related to obtaining a high school diploma or its equivalent if the individual engaged in the activity is a teen parent. b. The DES Jobs or contracted Jobs vendor approved education/training activities. If an individual is a TANF recipient and is required to participate in the DES Jobs program, child care services for any job training and educational program must be approved by the Jobs or contracted Jobs vendor. c. Other education and training activities (listed in i. through iv. below) is allowable if the eligible parent who needs child care is working a monthly average of at least 20 hours per week, the education and training activity is related to an employment goal and the student maintains satisfactory progress and remains in good standing with the educational institution: i) Attendance at college or trade/vocational activities. ii) Attendance at structured work readiness activities (typically involving structured classes and employment preparation activities). iii) Attendance at high school, General Educational Development (G.E.D.) classes, English for Speakers of Other Languages (E.S.O.L.) classes or remedial educational activities. iv) Attending lab classes. No. 2.3.4. Eligibility Criteria Based Upon Receiving or Needing to Receive Protective Services a) Does the Lead Agency provide child care to children in protective services? (§§98.16(f)(7), 98.20(a)(3)(ii)(A) & (B)) Yes. If yes, how does the Lead Agency define "protective services" for the purposes of eligibility? Provide a narrative description below. Reminder - Lead Agencies have the flexibility to define protective services beyond formal child welfare or foster care cases. Lead Agencies may elect to include homeless children and other vulnerable populations in the definition of protective services. Note - If the Lead Agency elects to provide CCDF-funded child care to children in foster care whose foster care parents are not working, or who are not in education/training activities for CCDF purposes these children are considered to be in protective services and should be included in this definition. protective services means: a) A child who needs child care as specified in a DES Child Protective Services (CPS) or foster care case plan and who is referred for child care services by a CPS Case Manager; or b) Special circumstances families who are unable to provide child care for a portion of a twentyfour hour day due to a crisis situation of domestic violence or homelessness, a physical, mental, emotional, or medical condition, or participation in a drug treatment or drug rehabilitation program or court ordered community service. However, for the purposes of question b) below, the co-payment and income eligibility requirements may be waived on a case-by-case bases only for those who meet the definition of protective services cited in a) in the preceeding paragraph. No. b) Does the Lead Agency waive, on a case-by-case basis, the co-payment and income eligibility requirements for cases in which children receive, or need to receive, protective services? (658E(c)(3)(B), 658P(3)(C)(ii), §98.20(a)(3)(ii)(A)) Yes, No. 2.3.5. Income Eligibility Criteria a) How does the Lead Agency define "income" for the purposes of eligibility? Provide the Lead Agency's definition of "income" for purposes of eligibility determination. (§§98.16(g)(5), 98.20(b)) income DEFINITION OF “INCOME” FOR THE PURPOSES OF ELIGIBILITY DETERMINATION (The following information is excerpted from the DES Child Care Policy Manual) I. Income Eligibility for Child Care Assistance Income eligibility for child care assistance is based on the gross monthly income of all family members who are included in Family Size as described below. II. Family Size Family size is based on the applicant (primary person) and any other parent or responsible person residing in the same household who are legally responsible to financially support either the applicant, or dependents residing in the same household for whom Child Care Assistance is being requested. A. Family size shall consist of: • The applicant for Child Care Assistance; • The applicant’s children (under the age of 18 years); • Any other parent/responsible person in the household who is legally/financially responsible for either the applicant, or for the children needing care; • The children of the other parent/responsible person residing in the same household (under the age of 18 years); and • A tax claimant who claims a member of the eligible family residing in the same household as a dependent on the tax claimant's federal or state income tax return for the current calendar year: B. Treatment of Temporarily Absent Spouses Parents/responsible persons who are legally married to the applicant and who are temporarily separated physically but with intentions of remaining a family (e.g. incarceration, military assistance) shall be included in family size if the absent spouse is engaged in an eligible activity for Child Care Assistance purposes. C. When the Applicant is a Caretaker Nonparent Relative of the Children Needing Care When the caretaker non-parent relative is requesting Child Care Assistance for other related children only (e.g. nieces/nephews, grandchildren): The caretaker non-parent relative is not counted in the family size, and; the child is a household of one with only the child’s income counted. D. When the Applicant is the Legal Guardian of the Children Needing Care When the legal guardian is applying for a child in guardianship only: The legal guardian shall not be included in family size; their income shall be excluded and; the child shall be considered as a household of one with only the child’s income counted. E. Unwed Minor Parents who Live with their Parents When the applicant is an unwed minor parent (is not married, separated, or divorced) who also resides with their own parents, the following guidelines apply. If Child Care Assistance is requested for the children of a minor parent who resides with their parents, the Specialist shall make one family size determination for the family consisting of the minor parent, his/her child, and the other parent/responsible person of the child needing care. The parents and siblings of the minor parent shall notbe included in family size (however, a portion of the income received by the parents of the minor parent shall be deemed and counted as available to the minor parent, after an amount equivalent to 165% of FPL {for the parents of the minor parent and their children} has been subtracted. If however, the parent of the minor parent claims either the minor parent or the minor parent’s child as a tax dependent on a federal or state income tax return, the parents and siblings of the minor parent shall be included in family size, and all of the income of received by the parents of the minor parent shall be counted as available to the minor parent. III. Countable Income The gross monthly income of a family shall include: A. Gross earnings received for work including: wages, salary, armed forces pay (Base Pay only: military allotments for food and shelter costs provided to military personnel who live off base are excluded from the income calculation), commissions, tips, overtime, teaching assistance wages, piece-rate payments, and cash bonuses earned, before any deductions(including but not limited to taxes, bonds, pensions, union dues, and garnishments). B. Net income from non-farm self employment, which includes gross receipts minus business expenses. Gross receipts include the value of all goods sold and services rendered. Business expenses include costs of goods and services purchased or produced, rent, heat, light, power, depreciation charges, wages, and salaries paid, business taxes and other expenses incurred in operating the business. The value of salable merchandise consumed by the proprietors of retail stores is not included as part of net income. Payments on loans or mortgages obtained to increase capital investments in property or equipment are not allowed as deductible expenses. C. Net income from farm self employment which includes gross receipts minus operating expenses from the operation of a farm by persons as owner, renter, or tenant farmer. Gross receipts include the value of all products sold, government crop loans, money received from the rental of farm equipment to others and incidental receipts from the sale of wood, sand, gravel, and similar items. Operating expenses include costs of feed, fertilizer, seed, and other farming supplies, wages paid to farm hands, depreciation charges, cash rent, interest on farm mortgages, farm building repairs, farm taxes (not state and federal income taxes), and other expenses incurred in operation of the farm. The value of fuel, food, or other farm products used for family living is not included as part of net income. Payments on loans or mortgages obtained to increase capital investments in property or equipment are not allowed as deductible expenses. D. Social Security payments prior to deductions for medical insurance including Social Security benefits and “survivors” benefits, and permanent disability insurance payments made by the Social Security Administration. E. Railroad retirement insurance income. F. Dividends including interest on savings/checking accounts, stocks, and bonds, membership in association, income and receipts from estates or trusts, net rental income (minus deductions for costs or repairs, utilities paid, maintenance insurance and mortgage payments prorated on a monthly basis), net royalties, receipts from boarders or lodgers (net income received from furnishing room and board shall be one third of the total amount charged). Interest on Series H. United States Government Savings bonds shall be prorated on a monthly basis. G. Mortgage payments received shall be prorated on a monthly basis. H. Public assistance payments including payments from the following programs: Cash Assistance, Supplemental Security Income (SSI), State Supplementary Payments (SSP), General Assistance (GA), Bureau of Indian Affairs General Assistance (BIAGA)¸ and Tuberculosis Control (TC). I. Pensions and annuities including pensions or retirement benefits paid to a retired person or their survivors by a former employer or by a union, or distributions or withdrawals from an individual retirement account. If payments are made in periodic payments from annuities of insurance, the payments shall be prorated on a monthly basis. J. Unemployment Insurance payments including compensation received from government unemployment insurance agencies or private companies during periods of unemployment, and any strike benefits received from union funds. K. Worker’s compensation payments. L. Money received from the Domestic Volunteer Act when the adjusted hourly payment is equal to or greater than minimum wage. Action Volunteer Programs include VISTA, Foster Grandparent Program (FGP), Retired Senior Volunteer Program (RSVP), and Senior Companion Program (SCP). M. Alimony or spousal maintenance which shall be counted the month received. N. Child support which shall be counted the month received. O. Veterans’ pensions including benefits and disability payments paid periodically by the Veterans Administration to members of the Armed Forces or to a survivor of deceased veterans. Money received shall be prorated on a monthly basis. P. Cash gifts received on a monthly (or recurring) basis from relatives, other individuals, and private organizations, as a direct payment in the form of money. Q. Money received through the lottery, sweepstakes, contests, or through gambling ventures whether received on an annuity or lump sum basis. R. Any other source of income not specifically excluded as outlined in Excluded Incomebelow. IV. Excluded Income The gross monthly income for a family shall not include: A. Per capita payments to or funds held in trust for any individual in satisfaction of a judgment of the Indian Claims Commission or the Court of Claims. B. Payments made pursuant to the Alaska Native Claims Settlement Act to the extent such payments are exempt from taxation under section 21 (a) of the Act. C. Money or capital gains received as a lump sum, from the sale of personal or real property, such as stocks, bonds, or a car (unless the person was engaged in the business of selling such property, in which case the net proceeds would be counted as income from self employment). D. Withdrawals of bank deposits. E. Loans; money borrowed. F. Tax refunds. G. Any monies received through the federal Earned Income Credit (EIC). H. One time lump sum awards or benefits, including: • • • • • • Inherited funds; Insurance awards; Damages recovered in a civil suit; Monies contributed by a client to a retirement fund that are later withdrawn prior to actual retirement; Retroactive public assistance payments; and Lump sum child support payments intercepted by the Division of Child Support Enforcement (DCSE) from an absent parent’s tax refund from the IRS. I. The value of U.S. Department of Agriculture (USDA) Food Stamps. J. The value of USDA donated food. K. The value of any supplemental food assistance received under the Child Nutrition Act of 1966 and special food service program for children under the National School Lunch Act, the Women, Infant, and Children Program (WIC), Child and Adult Care Food Program (C.A.C.F.P.), and the School Lunch Program. L. Any payment received under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (e.g. Navajo/Hopi Relocation Act). M. Earnings of a child who is under the age of 18 and attending high school or other training program, and who is not a minor parent who needs Child Care Assistance for his or her own child (the earnings of a minor parent who needs care for his or her own child are countable). N. Home produce used for household consumption. O. Government sponsored training program expenses (TRE payments) such as: training related expenses paid to Jobs participants and Job Training Partnership Act (JTPA) training expenses paid directly to the client. P. Military allotments for food and shelter costs for military personnel who live off base, when the allotment is specifically designated as such (e.g. Basic Allowance for Quarters [BAQ]). Armed forces base pay is countable income. Q. The value of goods or services received in exchange for work. R. Interest on Series E United States Government Savings bonds. S. Foster care maintenance payments received for care of foster children. T. Adoption subsidy payments received for the care of adopted children. U. Educational loans, grants, awards, and scholarships regardless of their source, including Pell Grants, Supplemental Educational Opportunity Grants (SEOG), Bureau of Indian Affairs (BIA) Student Assistance Grants, college work study income, Carl D. Perkins Vocational and Applied Technology Education Act income, and any other state or local, public or private educational loans, grants, awards, and scholarships. V. Money received from the Domestic Volunteer Act when the adjusted hourly payment is less than minimum wage; Action Volunteer Programs include VISTA, Foster Grandparent Program (FGP), Retired Senior Volunteer Program (RSVP) and Senior Companion Program (SCP). W. Housing and Urban Development (HUD) benefits, cash allowances and credits against rent. X. Vendor payments including payments made directly to a third party by friends, relatives, charities, or agencies to pay bills for the client. Y. Vocational Rehabilitation (VR) training related expenses (TRE) which are reimbursements for expenses paid. Subsistence and maintenance allowances, and incentive payments not designated as wages. Intended use shall be verified by the VR counselor. Z. Disaster relief funds and emergency assistance provided under the Federal Disaster Relief Act, and comparable assistance provided by a State, local government, or disaster assistance organization. AA. Energy assistance including all state or federal benefits designated as “energy assistance” or assistance from a municipal utility or non-profit agency. BB. Agent Orange payments. CC. Reimbursements for job related expenses, which are less than or equal to the actual expense incurred. This includes reimbursements for child care expenses from an employer paid to an employee to the extent that the reimbursement does not exceed the actual child care expenses paid by the employee. DD. Any other income specifically excluded by applicable state or federal law. V. Income Deduction Child support that is paid for dependents who do not reside in the same household with the eligible family shall be deducted from the monthly gross countable income prior to income calculation and fee level and copayment assignment. VI. Income Calculation The Child Care Specialist shall calculate gross monthly income as outlined below. A. The Specialist shall include all income of all family members included in the family size determination, other than excluded income (refer to Excluded Income for definitions of excluded income sources). B. The Specialist shall calculate a monthly figure for each source of income separately with the appropriate method used for calculation. C. After calculating monthly income for each source of income, the Specialist shall add the monthly amounts from each source to obtain the total monthly income. D. The Specialist shall convert income received less often than monthly to a monthly figure as indicated below. • The Specialist shall prorate the total income over the number of months that theincome is intended to cover. • If the income is received on or after the date of application, a monthly share of income shall be considered beginning with its earliest possible effective date and for a number of months equal to the number of months, which the income covers. • If the family receives the income prior to the date of application, the number of months that the income is intended to cover shall be equal to the number of months of coverage remaining. E. The Specialist shall convert income received more often than monthly, for a period covering less than a month, to a monthly amount by one of the methods listed below. • If the income amount does not vary and is received monthly, weekly, bi-weekly, or semi-monthly, the conversion to a monthly amount will be obtained by multiplying the pay period amount by: a) 1, if monthly; b) 4.3, if weekly; c) 2.15, if bi-weekly; or d) 2, if semi-monthly. • This amount shall be applied as income on an ongoing monthly basis until there is a change in the income. • If the monthly income received varies in amount and frequency, and exact monthly figures are unavailable, the Specialist shall use an average monthly figure. F. When a family receives a new income source that will be received monthly, weekly, bi-weekly or semi-monthly: A new fee level or ineligibility shall not be assessed to the client until the monies are available to the client and; the income shall not be considered available to the family until 10 days after the date that the firstfull payment is received. VII. Income Deeming Process for Unwed Minor Parents who Live with Their Own Parents When unwed minor parents reside with their own parents, a portion of the gross monthly income of parents of unwed minor parents shall be deemed as available and considered countable income for the unwed minor parent for the purpose of determining income eligibility. The deeming process shall not be applied when the minor parent does not reside with their own parents, when the minor parent is married, separated, or divorced, or when the parent of the minor parent claims the minor parent or minor parent’s child as a tax dependent. A. When unwed minor parents reside with their own parents, the Child Care Specialist shall: • Verify monthly countable earned and unearned income received by the parents of the unwed minor parent; • Deduct any Child Support paid by the parent of the unwed minor parent from the total countable income; and • Determine the total number of household dependents for whom the parents of the unwed minor parent have the legal and financial responsibility to support. This number shall include: The parent(s) themselves; and anyother children or dependents residing in the same household. This number shall notinclude the unwed minor parent and their children. B. The deeming process applies to unwed minor parents only, and shall not be used when the minor parent is married, separated, or divorced. C. Dependent Deduction Chart The following worksheet and chart displays how income, that will be deducted from the parents’ gross monthly income based on the number of their dependents as described above, is determined. The remaining income shall be deemed as available to the unwed minor parent. CHILD CARE ASSISTANCE UNWED MINOR PARENT DEEMING WORKSHEET CASE NAME (Last, First, M.I.) CLIENT ID 1. Total Monthly Earned Income received by parent of the unwed minor parent. $ 2. Total Monthly Unearned Income received by parent of the unwed minor parent. $ 3. Subtotal (Add lines 1 and 2) $ 4. Number of dependents _____; Enter amount required to support the other dependents according to the Dependent Deduction Chart below (this number includes the parents of the minor parents, and any of their children and dependents $ residing in the same household; this number does not include the minor parent or the minor parent’s children). 5. Child Support payments paid monthly for persons living outside of the home. 6. Subtotal (Add lines 4 and 5) $ $ 7. Total income deemed as available to the unwed minor parent. $ (Subtract line 6 from line 3) 8. Earned income received monthly by the unwed minor parent. $ 9. Unearned Income received monthly by the unwed minor parent. 10. Total countable income for the unwed minor parent. (Add lines 7, 8, and 9) 11. Enter fee level if the unwed minor parent is eligible for Child Care Assistance $ $ Dependent Deduction Chart Number of Dependents Income Deducted From Parents (Not including minor parent and the minor parent’s Income To determine Deemed Portion child[ren]) (Effective July 1, 2011) 1 $1,499 2 $2,023 3 $2,550 4 $3,074 5 $3,599 6 $4,125 7 $4,650 8 $5,175 9 $5,701 10 $6,226 11 $6,751 12 $7,277 b) Which of the following sources of income, if any, will the Lead Agency exclude from calculations of total family income for the purposes of eligibility determination? Check any income the Lead Agency chooses to exclude, if any. Adoption subsidies Foster care payments Alimony received or paid Child support received Child support paid Federal nutrition programs Federal tax credits State/Territory tax credits Housing allotments, Low-Income Energy Assistance Program (LIHEAP) or energy assistance Medical expenses or health insurance related expenses Military housing or other allotment/bonuses Scholarships, education loans, grants, income from work study Social Security Income Supplemental Security Income (SSI) Veteran's benefits Unemployment Insurance Temporary Assistance for Needy Families (TANF) Worker Compensation Other types of income not listed above: See response at 2.3.5. a) None c) Whose income will be excluded, if any, for purposes of eligibility determination? Check anyone the Lead Agency chooses to exclude, if any. Children under age 18 Children age 18 and over - still attending school Teen parents living with parents Unrelated members of household All members of household except for parents/legal guardians Other. Describe: Earnings of a child under the age of 18 and attending high school or other training program, (and who is not a minor parent who needs child care assistance for his or her own child) are excluded. The earnings of a minor parent who needs care for his or her own child are countable. Earned and unearned income received by a caretaker relative who is applying for a related child (e.g., grandchild, niece, nephew, etc.) are excluded; income received for the support of the related child is counted (e.g., TANF Cash Assistance, child support, Social Security benefits. None d) Provide the CCDF income eligibility limits in the table below. Complete columns (a) and (b) based upon maximum eligibility initial entry into the CCDF program. Complete Columns (c) and (d) ONLY IF the Lead Agency is using income eligibility limits lower than 85% of the SMI. Reminder - Income limits must be provided in terms of State Median Income (SMI) (or Territory Median Income) even if federal poverty level is used in implementing the program. (§98.20(a)(2)). FY 2011 poverty guidelines are available at http://aspe.hhs.gov/poverty/11poverty.shtml. (a) (b) 100% of State Median Income (SMI)($/month) 85% of State Median Income (SMI)($/month) [Multiply (a) by 0.85] 2995 Family Size 1 2 3 4 5 IF APPLICABLE Income Level if lower than 85% SMI (c) (d) $/month % of SMI [Divide (c) by (a), multiply by 100] 2546 1499 50 3917 4838 3329 4112 2023 2550 52 53 5760 4896 3074 53 6682 5680 3599 54 e) Will the Lead Agency have "tiered eligibility" (i.e., a separate income limit at redetermination to remain eligible for the CCDF program)? Yes. If yes, provide the requested information from the table in 2.3.5d and describe below: Note: This information can be included in the table below. No. (a) (b) 100% of State Median Income (SMI) ($/month) 85% of State Median Income (SMI) ($/month)[Multiply (a) by 0.85] Family Size IF APPLICABLE Income Level if lower than 85% SMI (c) (d) $/month % of SMI[Divide (c) by (a), multiply by 100] 1 2 3 4 5 f) SMI Year FFY 2012 and SMI Source Federal Register/76 FR, 21750, No. 2011-8993, 4/18/11, pp 21750-21752 g) These eligibility limits in column (c) became or will become effective on: 7/1/2011 2.3.6. Eligibility Re-determination a) What is the re-determination period upon initial authorization of CCDF services for most families? 6 months 12 months 24 months Other. Describe: Length of eligibility varies by county or other jurisdiction. Describe: b) Is the re-determination period the same for all CCDF eligible families? Yes. No. If no, check the categories of families for whom authorizations are different and describe the redetermination period for each. Families enrolled in Head Start and/or Early Head Start Programs. Re-determination period: Families enrolled in pre-kindergarten programs. Re-determination period: Families receiving TANF. Re-determination period: Families who are very-low income, but not receiving TANF. Re-determination period: Other. Describe: Generally, authorizations are created for six month periods. For TANF participants in the Jobs Program, however, the authorization is tailored to the TANF employment plan, and can be less than six months if needed. c) Does the Lead Agency use a simplified process at re-determination? Yes. If yes, describe: The review process is automated. Review packets, including the application are mailed to families due for review. An interview is not required; necessary communication is conducted via phone, U.S. mail, email and fax. Verification of eligibility factors is performed via systems and on-line data matches to the greatest extent possible. No. 2.3.7. Waiting Lists Describe the Lead Agency's waiting list status. Select ONE of these options. Lead Agency currently does not have a waiting list and: All eligible families who apply will be served under State/Territory eligibility rules Not all eligible families who apply will be served under State/Territory eligibility rules Lead Agency has an active waiting list for: Any eligible family who applies when they cannot be served at the time of application Only certain eligible families. Describe those families: All new applicants are placed on the waiting list with the exception of: TANF recipients who need child care for employment or Jobs program participation, former TANF recipients who are eligible for Transitional Child Care and, CPS referred families. Waiting lists are a county/local decision. Describe: Other. Describe: 2.3.8. Appeal Process for Eligibility Determinations Describe the process for families to appeal eligibility determinations: Families are directed (on each decision notice) that they may appeal an eligibility decision or action denying, terminating or reducing benefits by submitting a written request for appeal to the DES Child Care Administration within 10 days following the notice generation date. Families have the option of continuing benefits pending an appeal decision; however, they are responsible for the ensuing overpayment if the appeal decision is not in their favor. 2.4. Sliding Fee Scale and Family Contribution The statute and regulations require Lead Agencies to establish a sliding fee scale that varies based on income and the size of the family to be used in determining each family's contribution (i.e., co-payment) to the cost of child care (658E(c)(3)(B) §98.42). 2.4.1. Attach a copy of the sliding fee scale as Attachment 2.4.1. The attached sliding fee scale was or will be effective as of: 7/1/2011 2.4.2. Will the attached sliding fee scale provided as Attachment 2.4.1. be used in all parts of the State/Territory? Yes No. If no, attach other sliding fee scales and their effective date(s) as Attachment 2.4.2a, 2.4.2b, etc. 2.4.3. What income source and year will be used in creating the sliding fee scale? (658E(c)(3)(B)) Check only one option. State Median Income, Year: Federal Poverty Level, Year: 2011 Income source and year varies by geographic region. Describe income source and year: Other. Describe income source and year: 2.4.4. How will the family's contribution be calculated and to whom will it be applied? Check all that the Lead Agency has chosen to use. (§98.42(b)) Fee as dollar amount and Fee is per child with the same fee for each child Fee is per child and discounted fee for two or more children No additional fee charged after certain number of children Fee per family Fee as percent of income and Fee is per child with the same percentage applied for each child Fee is per child and discounted percentage applied for two or more children No additional percentage applied charged after certain number of children Fee per family Contribution schedule varies by geographic area. Describe: Other. Describe: For families eligible for Transitional Child Care (TCC), the fee is a dollar amount with the fee being the same for each child, however there is no additional co-payment charged beyond the third child. If the Lead Agency checked more than one of the options above, describe: More than one option checked; see description under "Other" above. 2.4.5. Will the Lead Agency use other factors in addition to income and family size to determine each family's contribution to the cost of child care? (658E(c)(3)(B), §98.42(b)) Yes, and describe those additional factors: No. 2.4.6. The Lead Agency may waive contributions from families whose incomes are at or below the poverty level for a family of the same size. (§98.42(c)). Select ONE of these options. Reminder - Lead Agencies are reminded that the co-payments may be waived for only two circumstances - for families at or below the poverty level or on a case-by-case basis for children falling under the definition of "protective services" (as defined in 2.3.4.a). ALL families, including those with incomes at or below the poverty level for families of the same size, ARE required to pay a fee. NO families with income at or below the poverty level for a family of the same size ARE required to pay a fee. The poverty level used by the Lead Agency for a family of 3 is: SOME families with income at or below the poverty level for a family of the same size ARE NOT required to pay a fee. The Lead Agency waives the fee for the following families: The Lead Agency waives the fee for the following families: Families who have an open TANF case and whose income is at or below the poverty level will not have a required co-payment. 2.5. Prioritizing Services for Eligible Children and Families At a minimum, CCDF requires Lead Agencies to give priority for child care assistance to children with special needs, or in families with very low incomes. Prioritization of CCDF assistance services is not limited to eligibility determination (i.e., establishment of a waiting list or ranking of eligible families in priority order to be served). Lead Agencies may fulfill priority requirements in other ways such as higher payment rates for providers caring for children with special needs or waiving co-payments for families with very low incomes (at or below the federal poverty level). (658E(c)(3)(B), §98.44) 2.5.1. How will the Lead Agency prioritize child care services to children with special needs or in families with very low incomes? (658E(c)(3)(B), §98.44) Lead Agencies have the discretion to define children with special needs and children in families with very low incomes. Lead Agencies are not limited in defining children with special needs to only those children with physical or mental disabilities (e.g., with a formal Individual Education Plan (IEP) required under the Individuals with Disabilities Education Act (IDEA)). Lead Agencies could consider children in the child welfare system, children of teen parents, or homeless children as examples of children with special needs. Children with special needs Provide the Lead Agency definition of Children with Special Needs: - means a child who needs increased supervision, modified equipment, modified activities, or modified facility within a child care setting due to any physical, mental, sensory, or emotional delay, or medical condition, and includes a child with a disability. Describe: Children in families with very low incomes Provide the Lead Agency definition of Children in Families with Very Low Incomes: – means an income at or below 100 percent of the Federal Poverty Level, as determined by the DES Child Care Administration. Describe: Eligibility Priority How will the (Check only one) Lead Agency prioritize CCDF services for: Children with special needs Priority over other CCDF-eligible families Same priority as other CCDF-eligible families Guaranteed subsidy eligibility Other. Is there a time limit on the eligibility priority or guarantee? Yes. The time limit is: No Other Priority Rules Different eligibility thresholds. Describe: Higher rates for providers caring for children with special needs requiring additional care Prioritizes quality funds for providers serving these children Other. Describe: Children in families with very low incomes Priority over other CCDF-eligible families Same priority as other CCDF-eligible families Guaranteed subsidy eligibility Other. Yes. The time limit is: No Different eligibility thresholds. Describe: Waiving co-payments for families with incomes at or below the Federal Poverty Level Other. Describe: n/a 2.5.2. How will CCDF funds be used to provide child care assistance to meet the needs of families receiving Temporary Assistance for Needy Families (TANF), those attempting to transition off TANF through work activities, and those at risk of becoming dependent on TANF? (658E(c)(2)(H), Section 418(b)(2) of the Social Security Act, §§98.50(e), 98.16(g)(4)) Reminder - CCDF requires that not less than 70 percent of CCDF Mandatory and Matching funds be used to provide child care assistance for families receiving Temporary Assistance for Needy Families (TANF), those attempting to transition off TANF through work activities, and those at risk of becoming dependent on TANF. Use priority rules to meet the needs of TANF families (describe in 2.5.1 or 2.5.3.) Waive fees (co-payments) for some or all TANF families who are below poverty level Coordinate with other entities (i.e. TANF office, other State/Territory agencies, and contractors) Other. Describe: 2.5.3. List and define any other eligibility conditions, priority rules and definitions that will be established by the Lead Agency. (658E(c)(3)(B), §98.16(g)(5), §98.20(b)) Reminder - Lead Agencies are reminded that any eligibility criteria and terms provided below must comply with the eligibility requirements of §98.20 and provided in section 2.2. Any priority rules provided must comply with the priority requirements of §98.44 and provided in section 2.4.1. Term(s) - Definition(s) Describe: • Transitional Child Care (TCC) - means child care assistance offered to families who: a) have received TANF within six months of application for child care services; b) apply for services within six months of TANF case closure; c) are in need of child care because they are working; and d) have income that does not exceed the income level used to limit eligibility as defined in the table at Section 2.3.5. Eligibility for TCC may continue for up to 24 months following TANF case closure. TCC families are not subject to the waiting list. • Jobs Program - means an administrative unit within DES, which is responsible for the administration of a program, which assists TANF recipients prepare for, obtain, and retain employment; or any other entity that contracts with DES to perform the function(s) stated above. DES may also provide services (under this definition) to TANF recipients to enable them to participate in an activity required and approved by a Tribal employment program as a condition of receipt of TANF benefits. Jobs participants are not subject to the waiting list. • Low income (and at risk of becoming dependent on TANF) - means a family eligible for child care services with income between 101 percent and 165 percent of the Federal Poverty Level, as determined by the DES Child Care Administration. 2.6. Parental Choice In Relation to Certificates, Grants or Contracts The parent(s) of each eligible child who receives or is offered financial assistance for child care services has the option of either enrolling such child with a provider that has a grant or contract for the provision of service or receiving a child care certificate. (658E(c)(2)(A), §98.15(a)) 2.6.1. Child Care Certificates a) When is the child care certificate (also referred to as voucher or authorization) issued to parents? (658E(c)(2)(A)(iii), 658P(2), §98.2, §98.30(c)(4) & (e)(1) & (2)) Before parent has selected a provider After parent has selected a provider Other. Describe: b) How does the Lead Agency inform parents that the child care certificate permits them to choose from a variety of child care categories, including child care centers, child care group homes, family child care homes, and in-home providers? (§98.30(e)(2)) Certificate form provides information about choice of providers Certificate is not linked to a specific provider so parents can choose provider of choice Consumer education materials (flyers, forms, brochures) Referral to child care resource and referral agencies Verbal communication at the time of application Public Services Announcement Agency Website: http://www.arizonachildcare.org Community outreach meetings, workshops, other in person activities Multiple points of communication throughout the eligibility and renew process Other. Describe: c) What information is included on the child care certificate? Attach a copy of the child care certificate as Attachment 2.6.1. (658E(c)(2)(A)(iii)) Authorized provider(s) Authorized payment rate(s) Authorized hours Co-payment amount Authorization period Other. Describe: d) What is the estimated proportion of services that will be available for child care services through certificates? 100 percent 2.6.2. Child Care Services Available through Grants or Contracts a) In addition to offering certificates, does the Lead Agency provide child care services through grants or contracts for child care slots? (658A(b)(1), 658P(4), §§98.16(g)(1), 98.30(a)(1) & (b)). Note: Do not check "yes" if every provider is simply required to sign an agreement in order to be paid in the certificate program. Yes. If yes, describe the type(s) of child care services available through grants or contracts, the process for accessing grants or contracts, and the range of providers that will be available through grants or contracts: No. b) Will the Lead Agency use grants or contracts for child care services to achieve any of the following? Check the strategies, if any, that your State/Territory chooses to implement. Increase the supply of specific types of care Programs to serve children with special needs Wrap-around or integrated child care in Head Start, Early Head Start, pre-k, summer or other programs Programs to serve infant/toddler School-age programs Center-based providers Family child care providers Group-home providers Programs that serve specific geographic areas Urban Rural Other. Describe: Support programs in providing higher quality services Support programs in providing comprehensive services Serve underserved families. Specify: Other. Describe: c) Are child care services provided through grants or contracts offered throughout the State/Territory? (658E(a), §98.16(g)(3)) Yes. No, and identify the localities (political subdivisions) and services that are not offered: d) How are payment rates for child care services provided through grants/contracts determined? e) What is the estimated proportion of direct services that will be available for child care services through grants/contracts? 2.6.3. How will the Lead Agency inform parents and providers of policies and procedures for affording parents unlimited access to their children whenever their children are in the care of a provider who receives CCDF funds? (658E(c)(2)(B), §98.31)) Check the strategies that will be implemented by your State/Territory. Signed declaration Parent Application Parent Orientation Provider Agreement Provider Orientation Other. Describe: All child care providers must have a Registration Agreement with DES in order to facilitate payment to that provider. By signing the Registration Agreement, the provider agrees to allow access by parents, guardians, or their authorized representatives to all areas of the facility where child care is provided at any time during the provider’s hours of operation and whenever the children are in the care of the provider. Additionally, in the state statute and rule governing the health and safety of child care centers and group homes, the Arizona Department of Health Services (DHS), requires facilities to allow parents, guardians or authorized representatives to have immediate access. 2.6.4. The Lead Agency must allow for in-home care (i.e., care provided in the child's own home) but may limit its use. (§§98.16(g)(2), 98.30(e)(1)(iv)) Will the Lead Agency limit the use of in-home care in any way? No Yes. If checked, what limits will the Lead Agency set on the use of in-home care? Check all limits the Lead Agency will establish. Restricted based on minimum number of children in the care of the provider to meet minimum wage law or Fair Labor Standards Act Restricted based on provider meeting a minimum age requirement Restricted based on hours of care (certain number of hours, non-traditional work hours) Restricted to care by relatives Restricted to care for children with special needs or medical condition Restricted to in-home providers that meet some basic health and safety requirements Other. Describe: 2.6.5. Describe how the Lead Agency maintains a record of substantiated parental complaints about providers and makes substantiated parental complaints available to the public on request. (658E(c)(2)(C), §98.32) By law, the Arizona Department of Health Services (DHS) is responsible for the licensure of child care centers and certification of child care group homes. This includes maintaining a record of substantiated complaints, which are available for public review upon request. Members of the public may review child care center and group home licensing/certification files in DHS Offices of Child Care Licensing at various locations around the state. The public may also contact a DHS Office of Child Care Licensure and request that complaint information be provided by mail or by fax. Additionally, formal enforcement actions taken by DHS may be reviewed at the webpage of the DHS Division of Licensing Services Office of Child Care Licensing: http://hsapps.azdhs.gov/ls/sod/SearchProv.aspx?type=CC. Complaint records for small certified family child care, in-home and relative providers are maintained and available for review in various DES Child Care Administration offices throughout the state. The public may also contact a DES Child Care Administration office and request that complaint information be provided verbally, by mail or by fax. Complaint information on small family child care homes which are registered with the Child Care Resource & Referral (CCR&R) service are available for review at various offices of the community based agencies that provide CCR&R under contract with DES. These homes are not regulated or monitored and complaints on CCR&R registered homes are not investigated. The publicly viewable files contain both complaints and the provider's written responses, if any, to the complaints. 2.7. Payment Rates for Child Care Services The statute at 658E(c)(4) and the regulations at §98.43(b)(1) require the Lead Agency to establish adequate payment rates for child care services that ensure eligible children equal access to comparable care. 2.7.1. Provide a copy of your payment rates as Attachment 2.7.1. The attached payment rates were or will be effective as of: April 2009 2.7.2. Are the attached payment rates provided in Attachment 2.7.1 used in all parts of the State/Territory? Yes. No. If no, attach other payment rates and their effective date(s) as Attachment 2.7.2a, 2.7.2b, etc. 2.7.3. Which strategies, if any, will the Lead Agency use to ensure the timeliness of payments? Policy on length of time for making payments. Describe length of time: Per state statute and as cited in the child care subsidy contract, DES has 30 days to issue payment (after the receipt of correctly completed billing information). Track and monitor the payment process Other. Describe: Use of electronic submission of billing information and direct deposit for payment. None 2.7.4. Market Rate Survey Lead Agencies must complete a local Market Rate Survey (MRS) no earlier than two years prior to the effective date of the Plan (no earlier than October 1, 2009). The MRS must be completed prior to the submission of the CCDF Plan (see Program Instruction CCDF-ACF-PI-2009-02 http://www.acf.hhs.gov/programs/ccb/law/guidance/current/pi2009-02/pi2009-02.htm for more information on the MRS deadline). a) Provide the month and year when the local Market Rate Survey(s) was completed (§98.43(b)(2)): 06/2010 b) Attach a copy of the MRS instrument and a summary of the results of the survey as Attachment 2.7.4. For Lead Agencies that use an administrative provider database, provide a copy of the intake form as the instrument. The summary should include a description of the sample population, data source, the type of methodology used, response rate, description of analyses, and key findings. 2.7.5. Will the Lead Agency use the local Market Rate Survey identified in 2.7.4a (i.e., the most recent MRS) to set its payment rates? Yes No. If no, list the MRS year that the payment rate ceiling is based upon: 2000 2.7.6. At what percentile of the most recent local MRS are or will payment rates be set? Provide the percentile for your payment rate ceiling in relation to the most recent survey and describe: Note: Identify the percentile where payment rates fall according to the most recent local MRS (identified in 2.7.4a) regardless of whether or not you use the most recent survey to set rates. If the percentile(s) varies across categories of care (e.g., different for centers and family child care homes), regions or ages of children, provide the range of the highest and lowest percentile in relation to the most recent survey. Arizona has established individual maximum payment rates for a full range of providers, i.e., center, group home and home based care. These rates further differentiate among ages of children in care, full and part day care and care provided in different geographic regions resulting in 144 unique maximum payment rates. As a result of these variations, the percentile at which each payment rate falls varies. With respect to percentiles of the 2010 Survey, current maximum payment rates range from: (For the 48 unique center rates) - 2nd to the 86th percentile th (average being the 26 percentile) (For the 48 unique family child care home rates) - 8th to the 56th percentile th (average being the 30 percentile) (For the 48 unique family group home rates) - 1 th (average being the 25 percentile) st th to the 74 percentile 2.7.7. Will the Lead Agency provide any type of tiered reimbursement or differential rates on top of its base reimbursement rates for providing care for children receiving CCDF subsidies? Check which types of tiered reimbursement, if any, the Lead Agency has chosen to implement. Differential rate for nontraditional hours. Describe: Differential rate for children with special needs as defined by the State/Territory. Describe: Through the establishment of contracts awarded through a competitive Request for Proposal process, an enhanced child care certificate rate is paid to selected programs that serve children with special child care needs. These programs may provide additional staffing, materials, equipment, curriculum, schedules, environments, family involvement, and program evaluation that ensure that each child’s capabilities and needs are met. Differential rate for infants and toddlers. Describe: Differential rate for school-age programs. Describe: Differential rate for higher quality as defined by the State/Territory. Describe: Effective August 1999, the DES Enhanced Rate for Accredited Programs became operational. The intent of the Enhanced Rate is two-fold: 1) to make higher quality (accredited) child care slots available to DES subsidized children whose parents may not be able to afford this care; and 2) to encourage more providers to become accredited. This allows children whose parents are eligible for child care subsidies to enroll in programs providing higher quality of care by reimbursing nationally accredited providers 10 percent higher than the DES maximum rates. All types of regulated child care programs are included in the tiered reimbursement system (Child Care Centers, Family Child Care Homes, and School-Age Child Care Programs). The DES adopted the State Board of Education’s approved list of center-based accreditation bodies used for the Arizona Department of Education, At-Risk Preschool programs. These include: ACSI - Association for Christian Schools International AMI - American Montessori International AMS - American Montessori Society NAC - National Accreditation Commission for Early Care & Education Programs NAEYC - National Association for the Education of Young Children, Academy for Early Childhood Program Accreditation NECPA - National Early Childhood Program Accreditation The DES, in consultation with the Child Care Advisory Committee, adopted additional standards that are more specific to home based programs and school age. These include the following: NAFCC CDA COAA - National Association for Family Child Care - National Child Development Associate Credential with a specialization in home providers - Council on Accreditation Afterschool [formerly National After School Association] Other differential rate. Describe: None. 2.7.8. Will the Lead Agency allow providers to charge parents any additional fees? Check the policies, if any, the Lead Agency has chosen to establish regarding additional fees. Providers are allowed to charge the difference between the maximum reimbursement rate and their private pay rate Providers are allowed to charge registration fees Providers are allowed to charge for transportation fees Providers are allowed to charge for meals. Providers are allowed to charge additional incidental fees such as field trips or supplies Policies vary across region, counties and or geographic areas. Describe: No, providers may not charge parents any additional fees Other. Describe: None 2.7.9. Describe how payment rates are adequate to ensure equal access to the full range of providers based on the Market Rate Survey. CCDF regulations require the Lead Agency to certify that the payment rates for the provision of child care services are sufficient to ensure equal access for eligible families to child care services comparable to those provided to families not eligible to receive CCDF assistance. To demonstrate equal access, the Lead Agency shall provide at a minimum a summary of facts describing: (§98.43(a)) a) How a choice of the full range of providers, e.g., child care centers, family child care homes, group child care homes and in-home care, is made available (§98.43(a)(1)): Arizona has established individual maximum payment rates for a full range of providers (i.e., center, group home and home based care) and families have access to and a choice of this range of child care providers. This is evidenced by the fact that of the potential pool of providers with which DES can contract for subsidized care, approximately 74 percent of the licensed centers and 87 percent of the certified group homes in Arizona have Registration Agreements with DES for reimbursement for care. Additionally, DES recruits and enters into a Registration Agreement with any small family child care home that meets health and safety regulations and is willing to contract with DES for the provision of care to eligible children. Therefore the centers and homes are available to provide care to children of eligible families. As a result, families can and do have access to the vast majority of child care providers in the state. A further indication (that rates provide equal access) can be seen by the patterns of utilization of care across different types of providers. Currently, of all the children receiving CCDF child care through DES, 77 percent receive care in child care centers; 8 percent receive care in certified group; seven percent receive care in small family child care homes; and 8 percent receive care that is provided by unregulated relative providers. b) How payment rates are adequate based on the most recent local MRS (§98.43(a)(2)): For Licensed Child Care Centers, Certified Group Homes, and Certified Small Family Homes: As stated above, Arizona has established individual maximum payment rates for a full range of providers, i.e., center, group home and home based care. These rates further differentiate among ages of children in care, full and part day care and care provided in different geographic regions resulting in 144 unique maximum payment rates that are identified in Attachment 2.7.1. The rates allow for the reimbursement of child care services at the actual cost of care (normal and customary charges), but not more than the maximum payment for categories of care in local areas. The six local areas are based upon their geographic proximity or common characteristics and are generally defined by the following counties: District I - Maricopa District II - Pima District III - Apache, Coconino, Navajo, and Yavapai District IV - La Paz, Mohave, and Yuma District V - Gila and Pinal District VI - Cochise, Graham, Greenlee and, Santa Cruz In order to ensure that eligible children have equal access to comparable care, DES remains committed to working with Arizona’s policy makers to continue to increase rates, and to improving the quality of child care provided. In 2006, the state legislature appropriated funding th which allowed the maximum payment rates for child care services to be set at the 75 percentile of the 2000 Child Care Market Rate Survey, effective July 1, 2006. During the 2007 legislative session, funding was appropriated to increase all maximum payment rates by an additional five percent. Due to insufficient federal funding, limited state appropriations and increasing child care caseloads, further rate adjustments were not possible without reducing the number of families in the state receiving assistance. With the current economic situation affecting tax revenues, in early 2009, the legislature reduced the appropriation to the Lead Agency, which th resulted in returning the maximum payment rates to the 75 percentile of the 2000 Market Rate Survey. Maximum payment rates have remained stable, at that level, since that time. Summary results from the 2010 Survey are included in Attachment 2.7.4 and can be used to compare each of the state’s 144 maximum payment rates to rates identified in the 2010 Survey. A comparison of the aggregate (non-weighted) current 144 maximum payment rates to the th aggregate (non-weighted) 75 percentiles of the 2010 Survey shows that the current maximum payment rates are approximately 70 percent of the 2010 Survey 75th percentile. For Unregulated Relative Providers For unregulated relative providers (i.e., Non-Certified Relative Providers {NCRPs}) who provide care, a fixed rate of $10.50 for full day and $6.00 for part day has been established. The fixed rate is currently set at a level that is 70 percent of the average actual daily payment that was made to certified family child care homes in the spring of 2001. Experience with unregulated relatives who provide care indicates that they typically are not in the business of providing child care and do not have normal and customary charges for child care. Additionally, NCRPs are not required to meet any significant health and safety requirements that are required of certified family child care homes. c) How family co-payments based on a sliding fee scale are affordable (§98.43(a)(3)): Family co-payments The percentage of family income that would be used to meet its co-payment may vary depending on numerous factors such as family size and income, number and age of children in care, actual amount of care used, actual cost of care, extra charges, etc. Examples of this percentage and the assumptions used follow: PARENTAL COPAYMENT AS A PERCENTAGE OF GROSS MONTHLY INCOME Gross Monthly Hourly Monthly Fee Child Care Wage Income Level Cost (GMI) *7.35 $1,264 1 $1,408.00 7.64 1,314 1 1,408.00 7.65 1,315 2 1,408.00 8.98 1,545 2 1,408.00 8.99 1,546 3 1,408.00 12.13 2,086 3 1,408.00 12.14 2,087 4 1,408.00 13.03 2,241 4 1,408.00 13.04 2,242 5 1,408.00 13.93 2,395 5 1,408.00 13.94 2,396 6 1,408.00 14.83 2,550 6 1,408.00 * Arizona minimum wage is $7.35 per hour. DES Payment Parental Payment $1003.20 1003.20 959.20 959.20 915.20 915.20 827.20 827.20 739.20 739.20 607.20 607.20 $404.80 404.80 448.80 448.80 492.80 492.80 580.80 580.80 668.80 668.80 800.80 800.80 Parental Payment as % of GMI 32% 31% 34% 29% 32% 24% 28% 26% 30% 28% 33% 31% Assumptions - Family Size is three, single parent working 40 hours per week, no other household income. - Two children, ages three and four, in median cost center based care in Maricopa County. - Median cost of center based care for children ages three to five is $32.00 per day (per 2010 Child Care Market Rate Survey), no extra charges. - Monthly child care cost: $32.00 per day x 22 days per month x 2 children = $1,408.00. DES payment calculations (based upon maximum state reimbursement rate of $23.80/day minus applicable co-payment for each child) Fee Level 1 - ($23.80 - 1.00 + 23.80 – 1.00) x 22 Fee Level 2 - ($23.80 - 2.00 + 23.80 – 2.00) x 22 Fee Level 3 - ($23.80 - 3.00 + 23.80 – 3.00) x 22 Fee Level 4 - ($23.80 - 5.00 + 23.80 – 5.00) x 22 Fee Level 5 - ($23.80 - 7.00 + 23.80 – 7.00) x 22 Fee Level 6 - ($23.80 - 10.00 + 23.80 -10.00) x 22 = $1003.20 = $ 959.20 = $ 915.20 = $ 827.20 = $ 739.20 = $ 607.20 d) Any additional facts the Lead Agency considered to determine that its payment rates ensure equal access: n/a 2.7.10 Goals for the next Biennium In this section, Lead Agencies are asked to identify at least one goal for the upcoming biennium. Lead Agencies are encouraged to include measurable and achievable goals. Lead Agencies may include existing goals (e.g., already identified in a State strategic plan or established by the Governor for a Lead Agency). ACF will target technical assistance efforts to help Lead Agencies achieve their goal(s). What are the Lead Agency's goals for the administration of the CCDF subsidy program in the coming Biennium? For example, what progress does the State/Territory expect to make on continuing improved services to parents and providers, continuity of care for children, improving outreach to parents and providers, building or expanding information technology systems, or revising rate setting policies or practices): Increase number/percent of providers submitting billing electronically. Increase number/percent of providers paid via direct deposit. PART 3 Health and Safety and Quality Improvement Activities 3.1. Activities to Ensure the Health and Safety of Children in Child Care (Component #1) This section is intended to collect information on how Lead Agencies meet the statutory and regulatory provisions related to licensing and health and safety requirements. The CCDBG statute and the CCDF regulations address health and safety primarily in two ways. First, Lead Agencies shall certify that they have in effect licensing requirements applicable to child care services provided within the area served by the Lead Agency (§98.40(a)(1)). These licensing requirements need not be applied to specific types of providers of child care services (658(E)(c)(2)(E)(i). Lead Agencies must describe those licensing requirements and how they are effectively enforced. Second, Each Lead Agency shall certify that there are in effect, within the State or local law, requirements designed to protect the health and safety of children that are applicable to child care providers of services for which assistance is provided under CCDF. The relationship between licensing requirements and health and safety requirements varies by State/Territory depending on how comprehensive the licensing system is. In some States and Territories, licensing may apply to the majority of CCDF-eligible providers and the licensing standards cover the three CCDF health and safety requirements so the State/Territory has few, if any, providers for whom they need to establish additional CCDF health and safety requirements. In other cases, States and Territories have elected to exempt large numbers of providers from licensing which means that those exempted providers who care for children receiving assistance from CCDF will have to meet to the CCDF health and safety requirements through an alternative process outside of licensing. The State/Territory may also elect to impose more stringent standards and licensing or regulatory requirements on child care providers of services for which assistance is provided under the CCDF than the standards or requirements imposed on other child care providers. (§98.40(b)(1)) Section 3.1 asks the State/Territory to identify and describe the components of both the licensing and CCDF health and safety requirements, indicate which providers are subject to the requirements, and describe compliance and enforcement activities. (658E(c)(2)(F), §98.41) 3.1.1. Compliance with Applicable State/Territory and Local Regulatory Requirements on Licensing Lead Agencies shall certify that they have in effect licensing requirements applicable to child care services provided within the area served by the Lead Agency (§98.40(a)(1)). These licensing requirements need not be applied to specific types of providers of child care services (658(E)(c)(2)(E)(i). Lead Agencies must describe those licensing requirements and how they are effectively enforced. Definition: Licensing requirements are defined as regulatory requirements, including registration or certification requirements established under State, local, or tribal law, necessary for a provider to legally operate and provide child care services in a State or locality (§98.2). This does not include registration or certification requirements solely for child care providers to be eligible to participate in the CCDF program. Those requirements will be addressed in 3.1.2. a) Is the Lead Agency responsible for child care licensing? (§98.11(a)) Yes. No. Please identify the State or local (if applicable) entity/agency responsible for licensing: The Arizona Department of Health Services is responsible for the licensing of child care centers and for the certification of child care group homes. However, the Lead Agency, the Arizona Department of Economic Security, does maintain the responsibility for the certification of small family child care homes (including in-home care) as well as oversight for unregulated non-certified relative providers. b) Provide a brief overview of the relationship between the licensing requirements and CCDF health and safety requirements in your State/Territory. At a minimum, describe whether the State/Territory's licensing requirements serve as the CCDF health and safety requirements. Both the licensing requirements for child care centers as well as certification requirements for child care group homes, that are the responsibility of the Arizona Department of Health Services, serve as the CCDF health and safety requirements in Arizona. Similarly the certification requirements for small family child care homes (including in-home care) and policy and oversight requirements for non-certified relative providers, that are the responsibility of the Arizona Department of Economic Security, serve as the CCDF health and safety requirement for these categories of providers. c) CCDF identifies and defines four categories of care: child care centers, family child care homes, group child care homes and in-home child care providers (§98.2). The CCDF definition for each category is listed below. Within each CCDF category of care, please identify which types of providers are exempt from licensing in your State/Territory in the chart below. CCDF Category of Care CCDF Definition (§98.2) Are any providers in your State/Territory which fall under this CCDF category exempt from licensing? Center-Based Child Care Center-based child care providers are defined as a provider licensed or otherwise authorized to provide child care services for fewer than 24 hours per day per child in a nonresidential setting, unless care in excess of 24 hours is due to the nature of the parent(s)' work. Describe which types of center-based settings are exempt from licensing in your State/Territory. For example, some jurisdictions exempt schoolbased centers, centers operated by religious organizations, summer camps, or Head Start programs Certain settings are exempt by state statute from licensing and may be excluded from receiving subsidies by state statute. This includes situations in which care is given to children by or in: - The homes of parents or blood relatives; - a religious institution conducting a nursery in conjunction with its religious services or conducting parentsupervised occasional drop-in care; - a unit of the public school system, including specialized professional services provided by school districts for the sole purpose of meeting mandated requirements to address the physical and mental impairments; - a regularly organized private school engaged in an educational program which may be attended in substitution for public school; - any facility that provides training only in specific subjects, including dancing, drama, music, self-defense or religion; - tutoring provided by public schools solely to improve school performance; - any facility that provides only recreational or instructional activities to school age children who may enter and depart from the facility at their own volition; and, - any of the Arizona state schools for the deaf and the blind. Additionally, child care centers based on Tribal or military land would be exempt from state licensing/certification requirement but would be required to meet any applicable Tribal or military requirements and may be eligible to receive subsidies. Group home child care provider is defined as two or more individuals who provide N/A. Check if your child care services for fewer State/Territory does not have than 24 hours per day per child, in a private residence group home child care. other than the child's residence, unless care in excess of 24 hours is due to the nature of the parent(s)' work. Family Child Care Family child care provider is defined as one individual who provides child care services for fewer than 24 hours per day per child, as the sole caregiver, in a private residence other than the child's residence, unless care in excess of 24 hours is due to the nature of the parent(s)'s work. Reminder Do not check if family child care home providers simply must register or be certified to participate in the CCDF program separate from the State/Territory regulatory requirements. Group Home Child Care Describe which types of group homes are exempt from licensing: Child care group homes based on Tribal or military land would be exempt from state licensing/certification requirement but would be required to meet any applicable Tribal or military requirements. Describe which types of family child care home providers are exempt from licensing: Family child care providers who care for fewer than five children for compensation at any one time. Such family child care providers must become certified by the Lead Agency or be blood relatives in order to participate in the CCDF program. Family home child care providers on Tribal or military land would be required to meet applicable Tribal or military requirements. In-Home Care In-home child care provider is defined as an individual who provides child care services in the child's own home. Reminder - Do not respond if in-home child care providers simply must register or be certified to participate in the CCDF program separate from the State/Territory regulatory requirements. Describe which types of inhome child care providers are exempt from licensing: In-home child care providers. Such in-home providers must become certified by the Lead Agency or be blood relatives in order to participate in the CCDF program. In-home family home child care providers on Tribal or military land would be required to meet applicable Tribal or military requirements. Note: In lieu of submitting or attaching licensing regulations to certify the requirements of §98.40(a)(1), Lead Agencies may provide their licensing regulations to the National Resource Center for Health and Safety in Child Care and Early Education. Please check the NRCKid's website at http://nrckids.org/ to verify the accuracy of your licensing regulations and provide any updates to the National Resource Center. Check this box to indicate that the licensing requirements were submitted and verified at NRCKid's: d) Indicate whether your State/Territory licensing requirements include any of the following four indicators for each category of care*. *Source: National Resource Center for Health and Safety in Child Care and Early Education. (2003) Stepping Stones to Using Caring for Our Children: National Health and Safety Performance Standards, 2nd Ed. Health Resources and Services Administration, Maternal and Child Health Bureau. Available online: http://nrckids.org/stepping Indicator Center-Based Child Care Group Home Child Care Family Child Care In-Home Care Do the licensing requirements include child:staff ratios and group sizes? If yes, specify age group, where appropriate: Child:staff ratio requirement: Child:staff ratio requirement: Child:staff ratio requirement: Infants 1:5 or 2:11; All ages 1:5 or No more than two Child:staff ratio requirement: 1-year-old children 2:10 infants. No more 1:6 or 2:13; 2-year- than four children old children 1:8; 3- Group size requirement: for compensation. No more than 15 total. Group size requirement: children No more than 6 No requirements. year-old children 1:13; 4-year-old children 1:15; 5year-old children (not school-age) 1:20; School-age children 1:20 Group size requirement: No requirements. No requirements. Group size requirement: No more than 6 children (including providers own) No requirements. Do the licensing requirements identify specific experience and educational credentials for child care directors? High school/GED High school/GED High school/GED High school/GED Child Development Associate (CDA) Child Development Associate (CDA) Child Development Associate (CDA) Child Development Associate (CDA) State/ Territory Credential State/ Territory Credential State/ Territory Credential State/ Territory Credential Associate's degree Associate's degree Associate's degree Associate's degree Bachelor's degree Bachelor's degree Bachelor's degree Bachelor's degree No credential required for licensing No credential required for licensing No credential required for licensing No credential required for licensing Other: Other: Other: Other: Do the licensing requirements identify specific experience and educational credentials for child care teachers? Do the licensing requirements specify that directors and caregivers must attain a specific number of training hours per year? High school/GED High school/GED High school/GED High school/GED Child Development Associate (CDA) Child Development Associate (CDA) Child Development Associate (CDA) Child Development Associate (CDA) State/ Territory Credential State/ Territory Credential State/ Territory Credential State/ Territory Credential Associate's degree Associate's degree Associate's degree Associate's degree Bachelor's degree Bachelor's degree Bachelor's degree Bachelor's degree No credential required for licensing No credential required for licensing No credential required for licensing No credential required for licensing Other: Other: Other: Other: At least 30 training hours required in first year At least 30 training hours required in first year At least 30 training hours required in first year At least 30 training hours required in first year At least 24 training hours per year after first year At least 24 training hours per year after first year At least 24 training hours per year after first year At least 24 training hours per year after first year No training requirement No training requirement No training requirement No training requirement Other: Other: Other: Other: At least 18 training At least 12 training At least 6 training hours per year hours per year hours per year At least 6 training hours per year e) Do you expect the licensing requirements for child care providers to change in FY2012-2013? Yes. Describe:The Arizona Department of Health Services has announced a timeline to revise the rule regarding child care group homes effective October 1, 2011. No. 3.1.2. Compliance with Applicable State/Territory and Local Regulatory Requirements on Health and Safety Each Lead Agency shall certify that there are in effect, within the State or local law, requirements designed to protect the health and safety of children that are applicable to child care providers of services for which assistance is provided under CCDF. Such requirements shall include the prevention and control of infectious diseases (including immunization), building and physical premises safety, and minimum health and safety training appropriate to the provider setting. These health and safety requirements apply to all providers caring for children receiving CCDF services and which also may be covered by the licensing requirements. (658E(c)(2)(F), §98.41) a) Describe the Lead Agency's health and safety requirements for prevention and control of infectious disease in effect for child care providers of services for which assistance is provided under CCDF using the table below. (658E(c)(2)(F)(i), §98.41(a)(1)) For each health and safety requirement checked, identify which providers under the CCDF category must meet the requirement. Check all that apply. In-home child Family child care Group home Center-based The Lead care providers home providers child care child care Agency providers providers requires: Physical exam or health statement for providers Physical exam or health statement for children Tuberculosis check for providers Tuberculosis check for children Provider immunizations Child immunizations Hand-washing policy for providers and children Diapering policy and procedures Providers to submit a selfcertification or complete health and safety checklist Providers to meet the requirements of another oversight entity that fulfill the CCDF health and safety requirements Other. Describe: b) Describe the Lead Agency's health and safety requirements for building and physical premises safety, including policies and practices to protect from environmental hazards, in effect for child care providers of services for which assistance is provided under CCDF using the table below. (658E(c)(2)(F)(ii), §98.41(a)(2)) The Lead Agency requires: Fire inspection Building inspection Health inspection Inaccessibility of toxic substances policy Safe sleep policy Tobacco exposure reduction Transportation policy Providers to submit a selfcertification or complete health and safety checklist Providers to meet the requirements of another oversight entity that fulfill the CCDF health and safety requirements Center-based child care providers Family child care home providers Group home child care providers In-home child care providers Other. Describe: c) Describe the Lead Agency's health and safety requirements for health and safety training in effect for child care providers of services for which assistance is provided under CCDF using the table below. (658E(c)(2)(F)(iii), §98.41(a)(3)) CCDF Categories of Health and safety Care training requirements Child Care Centers CPR (Child Care Centers) Pre-Service On-Going n/a At least one staff who is on-site must have current certification First Aid (Child Care Centers) n/a At least one staff who is on-site must have current certification Training on infectious n/a diseases (Child Care Centers) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers SIDS prevention n/a (i.e., safe sleep) (Child Care Centers) Medication administration (Child Care Centers) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Mandatory reporting of suspected abuse or neglect (Child Care Centers) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Child development n/a (Child Care Centers) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Supervision of children (Child Care Centers) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Behavior management (Child Care Centers) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Nutrition (Child Care n/a Centers) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Breastfeeding (Child Care Centers) Training topic is n/a Physical activity n/a (Child Care Centers) included as an option in meeting yearly required hours of training for directors/caregivers Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Working with children n/a with special needs or disabilities (Child Care Centers) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Emergency n/a preparedness and response (Child Care Centers) Other. (Child Care Centers) Describe: Training topic is included as an option in meeting yearly required hours of training for directors/caregivers n/a n/a n/a At least one staff who is on-site must have n/a Group Home Child Care CPR (Group Home Child Care) current certification First Aid (Group Home Child Care) n/a At least one staff who is on-site must have current certification Training on infectious n/a diseases (Group Home Child Care) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers SIDS prevention (i.e., safe sleep) (Group Home Child Care) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Medication n/a administration (Group Home Child Care) Mandatory reporting n/a of suspected abuse or neglect (Group Home Child Care) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Child development (Group Home Child Care) n/a Supervision of children (Group Home Child Care) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Behavior n/a management (Group Home Child Care) Training topic is included as an option Training topic is included as an option in meeting yearly required hours of training for directors/caregivers in meeting yearly required hours of training for directors/caregivers Nutrition (Group Home Child Care) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Breastfeeding (Group n/a Home Child Care) Physical activity (Group Home Child Care) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Working with children n/a with special needs or disabilities (Group Home Child Care) Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Emergency preparedness and response (Group Home Child Care) n/a Training topic is included as an option in meeting yearly required hours of training for directors/caregivers Other. (Group Home n/a Child Care) Describe: n/a n/a Family Child Care Providers CPR (Family Child Care Providers) Provider and back up must have current certification Provider and back up must have current certification First Aid (Family Provider and back up Child Care Providers) Provider and back up must have current must have current certification certification Training on infectious n/a diseases (Family Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider SIDS prevention (i.e., safe sleep) (Family Child Care Providers) n/a Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Medication administration (Family Child Care Providers) n/a Mandatory reporting n/a of suspected abuse or neglect (Family Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Child development (Family Child Care Providers) n/a Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Supervision of n/a children (Family Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Behavior n/a management (Family Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Nutrition (Family n/a Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Breastfeeding (Family Child Care Providers) n/a Physical activity (Family Child Care Providers) n/a Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Working with children n/a with special needs or disabilities (Family Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider and backup provider Emergency n/a preparedness and response (Family Child Care Providers) Training topic is Other. (Family Child For provider prior to Care Providers) certification Describe: n/a included as an option in meeting yearly required hours of training for provider and backup provider Developmentally Appropriate Practice for family child care and child care business practices In-Home Child Care CPR (In-Home Child Provider must have Providers Care Providers) Provider must have current certification current certification First Aid (In-Home Provider must have Child Care Providers) Provider must have Training on infectious n/a diseases (In-Home Child Care Providers) Training topic is SIDS prevention (i.e., safe sleep) (InHome Child Care Providers) Training topic is current certification n/a current certification included as an option in meeting yearly required hours of training for provider included as an option in meeting yearly required hours of training for provider Medication administration (InHome Child Care Providers) n/a Mandatory reporting n/a of suspected abuse or neglect (In-Home Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider Training topic is included as an option in meeting yearly required hours of training for provider Child development n/a (In-Home Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider Supervision of n/a children (In-Home Child Care Providers) Training topic is Behavior management (InHome Child Care Providers) Training topic is n/a included as an option in meeting yearly required hours of training for provider included as an option in meeting yearly required hours of training for provider Nutrition (In-Home n/a Child Care Providers) Training topic is Breastfeeding (InHome Child Care Providers) Training topic is included as an option n/a included as an option in meeting yearly required hours of training for provider in meeting yearly required hours of training for provider Physical activity (InHome Child Care Providers) n/a Training topic is included as an option in meeting yearly required hours of training for provider Working with children n/a with special needs or disabilities (In-Home Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider Emergency n/a preparedness and response (In-Home Child Care Providers) Training topic is included as an option in meeting yearly required hours of training for provider Other. (In-Home Child Care Providers) Describe: Developmentally Appropriate Practice for family child care and child care business practices For provider prior to certification n/a d) CCDF allows Lead Agencies to exempt relative providers (grandparents, greatgrandparents, siblings if living in a separate residence, aunts, and uncles) from these health and safety requirements. What are the Lead Agency's requirements for relative providers? (§98.41(A)(ii))(A)) All relative providers are subject to the same health and safety requirements as described in 3.1.2a-c, as appropriate; there are no exceptions for relatives. Relative providers are NOT required to meet any health and safety requirements as described in 3.1.2a-c, as appropriate. Relative providers are subject to certain requirements. Describe the different requirements: Providers who are grandparents (including great-grandparents), aunts, and uncles, (including great-aunts and great-uncles) or siblings (who are not otherwise required), may choose not to meet health and safety requirements described in sections 3.1.2a-c. These providers are referred to as Non-Certified Relative Providers (NCRP). Regardless if they care for children in their own home or the children’s home, NCRPs are not subject to licensing. They are however, subject to health and safety requirements and these requirements are as are as follows: • The NCRPs shall certify that they are not awaiting trial on and have never been convicted of or admitted committing any criminal offenses specified in state statute and that they have not committed any act of sexual abuse of a child. • The NCRPs shall certify that they are not the parent or guardian of a child adjudicated to be a dependent child, as defined by state statute. • The NCRPs shall certify that they have not been denied for cause a license to operate a facility for the care of children in this or another state, nor had a license or certification to operate such a facility revoked. • The NCRPs shall also be in compliance with state statutory fingerprint requirements. e) Provide a web address for the State/Territory's health and safety requirements, if available: n/a 3.1.3 Enforcement of Licensing Requirements Each Lead Agency is required to provide a detailed description of the State/Territory's licensing requirements and how its licensing requirements are effectively enforced. (658E(c)(2)(E), §98.40(a)(2)) The Lead Agency is also required to certify that that procedures are in effect to ensure that child care providers caring for children receiving CCDF services comply with the applicable health and safety requirements. (658E(c)(2)(G), §98.41(d)) Describe the State/Territory's policies for effective enforcement of the licensing requirements using questions 3.1.3a through 3.1.3e below. This description includes whether and how the State/Territory uses visits (announced and unannounced), background checks, and any other enforcement policies and practices for the licensing requirements. a) Does your State/Territory include announced and/or unannounced visits in its policies as a way to effectively enforce the licensing requirements? Yes. If "Yes" please refer to the chart below and check all that apply. No. CCDF Categories of Care Frequency of Routine Announced Visits Frequency of Routine Unannounced Visits Center-Based Child Care Once a Year Once a Year More than Once a Year More than Once a Year Once Every Two Years Once Every Two Years Other. Other. Describe: Describe: Once a Year Once a Year More than Once a Year More than Once a Year Once Every Two Years Once Every Two Years Other. Other. Describe: Describe: Group Home Child Care Family Child Care Home In-Home Child Care Once a Year Once a Year More than Once a Year More than Once a Year Once Every Two Years Once Every Two Years Other. Other. Describe: Describe: Family child care homes are Family child care homes are subject to three visits during subject to three visits during their first year of certification, their first year of certification, two visits per year thereafter, two visits per year thereafter, at least one per year is at least one per year is unannounced. unannounced. Once a Year Once a Year More than Once a Year More than Once a Year Once Every Two Years Once Every Two Years Other. Other. Describe: Describe: Once a year when permission Once a year when permission to do so is obtained from the to do so is obtained from the child’s parent. child’s parent. b) Does your State/Territory have any of the following procedures in place for effective enforcement of the licensing requirements? If procedures differ based on the category of care, please indicate how in the "Describe" box. Yes. If "Yes" please refer to the chart below and check all that apply. No. Licensing Procedures Describe which procedures are used by the State/Territory for enforcement of the licensing requirements. The State/Territory requires providers to attend or participate in training relating to opening a child care facility prior to issuing a license. Yes. Describe: For center-based and group home child care, four hours of training provided by the Arizona Department of Health Services’ Office of Child Care Licensing (OCCL) are required prior to licensure. No. Other. Describe: Licensing staff has procedures in place to address violations found in an inspection. Providers are required to submit plans to correct violations cited during inspections. Licensing staff approve the plans of correction submitted by providers. Licensing staff verify correction of violation. Licensing staff provide technical assistance regarding how to comply with a regulation. No procedures in place. Other. Describe: Licensing staff has procedures in place to issue a negative sanction to a noncompliant Provisional or probationary license facility. License revocation or non-renewal Injunctions through court Emergency or immediate closure not through court action Fines for regulatory violations No procedures in place. Other. Describe: The State/Territory has procedures in place to respond to illegally operating child care Cease and desist action facilities. Injunction Emergency or immediate closure not through court action Fines No procedures in place. Other. Describe: The State/Territory has procedures in place for providers to appeal licensing Yes. enforcement actions. Describe: The Uniform Administrative Hearing Procedures are described in Title 41, Chapter 5, Article 10 (Arizona Revised Statutes § 411092) No. Other. Describe: c) Describe what types of licensing violations, if any, would make a provider ineligible to participate in CCDF: Licensing violations that lead to the suspension, revocation or denial of a license or certification would make a provider ineligible to participate in CCDF. d) Does your State/Territory use background checks as a way to effectively enforce the licensing requirements? Yes. If "Yes" please use refer to the chart below to identify who is required to have background checks, what types of checks, and with what frequency. Please also provide a brief overview of the State/Territory's process for conducting background checks for child care. For example, describe what types of violations would make providers ineligible for CCDF, funding for background checks, and the process for providers to appeal background check findings. Criminal Background Checks In Arizona, criminal background checks are conducted through the issuance of fingerprint clearance cards. This activity is conducted by the Arizona Department of Public Safety. Arizona Revised Statutes 41-1758.07 describes the violations that would make a provider ineligible to receive a finger print clearance card as well as the process for appeal. A web-link to that statute is: http://www.azleg.gov/FormatDocument.asp?inDoc=/ars/41/0175807.htm&Title=41&DocType=ARS In most instances the individual applying for the fingerprint clearance card is responsible for paying for the associated cost. Child Abuse Registry Checks In Arizona, as a contracting requirement, any staff that provides direct care and serves CCDF funded children must complete a child abuse registry check conducted by the Arizona Department of Economic Security, Child Protective Services (CPS). (However, Child Abuse Registry checks are not a licensing requirement for center based or group home child care.) As part of the substantiation process of an allegation of child abuse with CPS, families are afforded an appeal before an Administrative Law Judge (ALJ). During this appeal they are able to dispute the findings and conclusions of a CPS investigation and provide additional evidence. The child abuse registry check only identifies substantiated allegations that have been appealed and the decision upheld by an ALJ, or substantiated allegations that an individual has failed to appeal. There are no costs to child care staff for the checks. Staff that have substantiated allegations of physical abuse, sexual abuse, or neglect categorized as moderate or high risk, or resulting in the death of a child due to abuse of neglect are prohibited from providing care for CCDF funded children. No. CCDF Categories of Care Types of Background Check Frequency Center-Based Child Care Child Abuse Registry Who is subject to background checks for center-based care? For example, director, teaching staff, non-teaching staff, volunteers: The director, teaching staff, nonteaching staff and volunteers must obtain and maintain valid fingerprint clearance cards issued under Arizona Revised Statutes (A.R.S.) Title 41, Chapter 12, Article 3.1. The director, teaching staff, nonteaching staff and volunteers are defined as "child care personnel" in (A.R.S.) § 36-883.02. In addition, employees of centerbased child care who participate in the CCDF are subject to child abuse registry background checks in accordance with A.R.S. § 8-804. This includes the director, teaching staff and non-teaching staff. Initial Entrance into the System Checks Conducted Annually Other. Describe: State/Territory Criminal Background Child abuse registry checks are conducted upon initial contracting to provide services to CCDF eligible children and upon recontracting. Initial Entrance into the System Checks Conducted Annually FBI Criminal Background (e.g., fingerprint) Other. Describe: Fingerprint clearance cards (which include, a state criminal background check) are issued upon entrance into the system and are valid for six years. Additionally, cardholders are continually crosschecked against all arrests in Arizona. A card is Sex Offender Registry suspended for an arrest for a prohibited offense. Initial Entrance into the System Checks Conducted Annually Other. Describe: Fingerprint clearance cards are issued (which include an FBI criminal background check) upon entrance into the system and are valid for six years, at which time (if a renewal is sought) a new FBI background check is conducted. Initial Entrance into the System Checks Conducted Annually Other. Describe: Group Child Care Homes Child Abuse Registry Who is subject to background checks for group homes? For example, provider, non-provider residents of the home: Checks Conducted Annually Other. The provider, adult staff Describe: members and adult residents at Child abuse registry checks are conducted upon initial the child care group home must obtain and maintain valid fingerprint clearance cards. See A.R.S. § 36-897. In addition, Initial Entrance into the System State/Territory Criminal Background contracting to provide services to CCDF eligible children and upon re- employees of group child care contracting. homes who participate in the CCDF are subject to child abuse Initial Entrance into the System registry background checks in accordance with A.R.S. § 8-804. This includes the provider and Checks Conducted Annually staff. FBI Criminal Background (e.g., fingerprint) Other. Describe: Fingerprint clearance cards (which include, a state criminal background check) are issued upon entrance into the system and are valid for six years. Additionally, cardholders are continually crosschecked against all arrests in Arizona. A card is Sex Offender Registry suspended for an arrest for a prohibited offense. Initial Entrance into the System Checks Conducted Annually Other. Describe: Fingerprint clearance cards are issued (which include an FBI criminal background check) upon entrance into the system and are valid for six years, at which time (if a renewal is sought) a new FBI background check is conducted. Initial Entrance into the System Checks Conducted Annually Other. Describe: Family Child Care Homes Child Abuse Registry Who is subject to background checks for family child care homes? For example, provider, nonprovider residents of the home: The family child care home provider, adult non-provider residents and back up provider are subject to background checks. In addition, noncertified relative child care providers are also subject to background checks. See A.R.S. § 46-801. Initial Entrance into the System Checks Conducted Annually Other. Describe: A child abuse registry check is conducted upon entrance into State/Territory Criminal Background the system and then annually thereafter. Initial Entrance into the System Checks Conducted Annually Other. Describe: FBI Criminal Background (e.g., fingerprint) Fingerprint clearance cards (which include, a state criminal background check) are issued upon entrance into the system and are valid for six years. Additionally, cardholders are continually crosschecked against all arrests in Arizona. A card is suspended for an arrest for a prohibited offense. Sex Offender Registry Initial Entrance into the System Checks Conducted Annually Other. Describe: Fingerprint clearance cards are issued (which include an FBI criminal background check) upon entrance into the system and are valid for six years, at which time (if a renewal is sought) a new FBI background check is conducted. Initial Entrance into the System Checks Conducted Annually Other. Describe: In-Home Child Care Providers Child Abuse Registry Who is subject to background checks for inhome child care? For example, provider, nonprovider residents of the home: The in-home child care home provider is subject to a background check. In addition, the noncertified relative in-home child care providers are also subject to background checks. See A.R.S. § 46-801. Initial Entrance into the System Checks Conducted Annually Other. Describe: A child abuse registry check is conducted upon entrance into State/Territory Criminal Background the system and then annually thereafter. Initial Entrance into the System Checks Conducted Annually Other. Describe: FBI Criminal Background (e.g., fingerprint) Fingerprint clearance cards (which include, a state criminal background check) are issued upon entrance into the system and are valid for six years. Additionally, cardholders are continually crosschecked against all arrests in Arizona. A card is suspended for an arrest for a prohibited offense. Sex Offender Registry Initial Entrance into the System Checks Conducted Annually Other. Describe: Fingerprint clearance cards are issued (which include an FBI criminal background check) upon entrance into the system and are valid for six years, at which time (if a renewal is sought) a new FBI background check is conducted. Initial Entrance into the System Checks Conducted Annually Other. Describe: e) If not performing visits (announced or unannounced) or background checks, describe how the State/Territory will ensure that its licensing requirements are effectively enforced per the CCDF regulations? (658E(c)(2)(E), §98.40(a)(2)): n/a f) Does the State/Territory disseminate information to parents and the public, including the use of on-line tools or other "search tools," about child care program licensing status and compliance records? Yes. Describe: Arizona disseminates information about regulated child care facilities by a variety of means. The Child Care Resource & Referral service offers information on currently licensed/certified centers and homes both via a toll-free phone line and on the Internet. The Arizona Department of Health Services' (DHS) Office of Child Care Licensing offers information on-line on currently licensed/certified facilities. The DHS also offers the ability to review paper files on licensed centers and certified child care group homes at local offices throughout the state. Paper files are also available for review at local offices of the Arizona Department of Economic Security's (DES) Child Care Administration for DES certified homes. No. 3.1.4 Describe the State/Territory's policies for effective enforcement of the CCDF health and safety requirements. For providers who care for children receiving CCDF assistance and who are NOT subject to the enforcement procedures described above for licensed providers, please describe the health and safety enforcement measures in place. Include in this description whether and how the State/Territory uses on-site visits (announced and unannounced) and background checks and any other enforcement policies and practices for the health and safety requirements. Not applicable, all providers who care for children receiving CCDF assistance are subject to the enforcement procedures described above. 3.1.5 Does the State/Territory encourage or require child care programs to conduct developmental screening and referral for children participating in child care programs? Lead Agencies are not required to conduct developmental screenings of children, but are encouraged to work with child care providers to promote screening in the areas of physical health (including vision and hearing), mental health, oral health, and developmental disabilities.. Yes. Describe Arizona’s quality rating and improvement system, Quality First, incorporates developmental screening and referral for children in its Points Scale in the domain of Curriculum and Assessment. The highest standard in this category states that: “Additional child assessment strategies include developmental and sensory screening activities (either provided directly or arranged by the provider) and, when necessary, families are referred to appropriate health or intervention agencies.” First Things first directly funds developmental and health screening of young children in selected areas of Arizona, some of which support screening activities within early care and education programs. Additionally, Arizona has recently revised and released its Program Guidelines for High Quality Early Education: Birth through Kindergarten. For more information see: http://www.azftf.gov/WhoWeAre/Board/Documents/Program%20Committee/10_27_10%20Meeting %20Materials/14%20-%20Program%20Guidelines%20FINAL%20Version.pdf These guidelines include the following indicator within the section on Program Policies: “Assessment strategies include developmental screening activities. In the event that systematic monitoring of a child’s development indicates the possible need for further evaluation, families are referred to the appropriate health, education, or intervention agency.” Screening is also addressed in the Health and Nutrition section, indicating that programs assist families to obtain information about developmental and health screening and follow up with families after screening activities to determine follow up services needed. a) If yes, are training, resources and supports offered to programs to assist them in ensuring that children receive appropriate developmental screenings? Yes. Describe Programs are required to have training in the Early Standards, the Infant-Toddler Developmental Guidelines and the Program Guidelines for High Quality Early Education (mentioned above). Arizona utilizes its State Advisory Council for Early Childhood grant funding to provide statewide training to all Quality First participants. In addition, Quality First Coaches receive intensive training in these standards and guidelines in order to provide in-depth mentoring and coaching to implement them. First Things First also funds an inclusion coaching strategy in several areas in Arizona which promotes inclusion of children with special needs in high quality early childhood programs. Inclusion specialists assist programs to observe for developmental concerns, conduct developmental screening using standardized tools, follow through with referrals for further assessment and services, and take appropriate action to meet the needs of the children within the typical early childhood environment. No Other. Describe b) If yes, are resources and supports provided to programs to help them understand how families are referred to indicated services and how to work with the health, mental health, and developmental disabilities agencies to support children when follow-up to screening is needed? Yes. Describe In addition to the inclusion coaching that is available for some early childhood programs in the state, First Things First funds parent and provider outreach and education within communities which address the resources and supports that are available once children are screened and it is determined that follow up assessment and treatment may be needed. No Other. Describe No Other. Describe 3.1.6 Data & Performance Measures on Licensing and Health and Safety Compliance - What data elements, if any, does the State/Territory currently have access to related to licensing compliance? What, if any, performance measures does the Lead Agency use for ensuring health and safety? The purpose of these questions is for Lead Agencies to provide a description of their capacity to provide information, not to require Lead Agencies to collect or report this information. For any data elements checked in (a) below, Lead Agencies may provide an optional description about the data they have access to (e.g., the Lead Agency may have data for only licensed programs, only programs caring for children receiving CCDF subsidies, only providers participating in quality improvement systems, or only for certain age groups (e.g., infants and toddlers or school-age children). a) Data on licensing and health and safety. Indicate if the Lead Agency or another agency has access to data on: Number of licensed programs. Describe (optional): Numbers of programs operating that are legally exempt from licensing. Describe (optional): Number of programs whose licenses were suspended or revoked due to noncompliance. Describe (optional): Number of injuries and fatalities in child care as defined by the State/Territory. Describe (optional): Number of monitoring visits received by programs. Describe (optional): Caseload of licensing staff. Describe (optional): Number of programs revoked from CCDF due to non-compliance with health and safety requirements. Describe (optional): Other. Describe: None. b) Performance measurement. What, if any, performance measures does the State/Territory use in its licensing system to monitor compliance with CCDF health and safety requirements? n/a c) Evaluation. What, if any, are the State/Territory's plans for evaluation related to licensing and health and safety? Evaluation can include efforts related to monitoring implementation of an initiative, validation of standards or assessment tools, or looking at outcomes in programs or the system and may be ongoing or conducted periodically. n/a 3.1.7 Goals for the next Biennium - In this section, Lead Agencies are asked to identify at least one goal for the upcoming biennium. Lead Agencies are encouraged to include measurable and achievable goals. Lead Agencies may include existing goals (e.g., already identified in a State strategic plan or established by the Governor for a Lead Agency). ACF will target technical assistance efforts to help Lead Agencies achieve their goal(s). Lead Agencies are not required to establish a goal for each sub-section of 3.1. What are the Lead Agency's goals for the licensing and health and safety system in the coming biennium? What progress does the State/Territory expect to make on core areas (e.g. licensing standards, monitoring visits or other effective enforcement, improved technical assistance, or fewer serious non-compliances?) The Lead Agency will continue to support, coordinate and collaborate with the Arizona Department of Health Services in identifying areas in need of improvement and aiding in support of licensing improvements. 3.2 Establishing Voluntary Early Learning Guidelines (Component #2) For purposes of this section, voluntary early learning guidelines include the expectations for what children should know (content) and be able to do (skills). The term early learning guidelines (ELGs) refers to age-appropriate developmental learning guidelines for infants and toddlers and school-age children. These guidelines are voluntary in that States/Territory are not mandated to develop such guidelines or implement them in a specified manner. 3.2.1 Has the State/Territory developed voluntary early learning guidelines for children? Check any early learning guidelines the State/Territory has developed. Birth-to-three Three-to-five Five years and older None. Skip to 3.2.6. If yes, insert web addresses, where possible: http://www.ade.az.gov/earlychildhood/downloads/EarlyLearningStandards.pdf Which State/Territory agency is the lead for the early learning guidelines? Arizona Department of Education 3.2.2 Do the early learning guidelines cover a range of domains across physical, cognitive, and social and emotional development? Check all that apply for each age group as applicable in the chart below. Because States vary in their domain names and which domains to include, we have used the domains identified in the Head Start Child Development and Early Learning Framework for reference purposes. Domains Physical development and health Social and emotional development Approaches to learning Logic and reasoning (e.g., problemsolving) Language development Literacy knowledge and skills Mathematics knowledge and skills Birth-to-Three ELGs Three-to-Five ELGs Five and Older ELGs Science knowledge and skills Creative arts expression (e.g., music, art, drama) Social studies knowledge and skills English language development (for dual language learners) List any domains not covered in the above: Other. Describe: Approaches to learning and logic and reasoning (e.g., problem solving) which are addressed within the social and emotional domain. 3.2.3 To whom are the early learning guidelines disseminated and in what manner? Check all audiences and methods that your State/Territory has chosen to use in the chart below. Information Dissemination Parents in the child care subsidy system Parents using child care more broadly Practitioners in child care centers Providers in family child care homes Practitioners in Head Start Practitioners in Early Head Start Practitioners in public Pre-K program Practitioners in elementary schools Voluntary Training Mandatory Training Other. List: Institutes of Higher Education; IDEA Preschool; Career and Technical Education Early Childhood Educators; Home Visitors; and Quality First Coaches (for more information on Quality coaches see: http://www.azftf.gov/W hatWeDo/Programs/Q ualityFirst/Pages/Coac hesYourPartnerinImpr ovingQuality.aspx 3.2.4 Are voluntary early learning guidelines incorporated into other parts of the child care system? Check which ways, if any, the State/Territory incorporates its early learning guidelines into other parts of the child care system. To define the content of training required to meet licensing requirements To define the content of training required for program quality improvement standards (e.g., QRIS standards) To define the content of training required for the career lattice or professional credential To require programs in licensing standards to develop curriculum/learning activities based on the voluntary ELGs To require programs in quality improvement standards to develop curriculum/learning activities based on the voluntary ELGs To develop State-/Territory -approved curricula Other. None. 3.2.5 Are voluntary early learning guidelines aligned with into other parts of the child care system? Check the standards, if any, with which the State/Territory aligns its early learning guidelines. Cross-walked to align with Head Start Outcomes Framework Cross-walked to align with K-12 content standards Cross-walked to align with State/Territory pre-k standards Cross-walked with accreditation standards Other. List: The Early Childhood Programs in Career and Technical Education, the requirements for Teacher Certification in Early Childhood Education and Early Childhood Special Education. None. 3.2.6 Describe how your State/Territory uses ongoing assessments and measures of school readiness assessment using the following series of questions. In this section, assessment is framed with two distinct purposes/tools - 1) ongoing assessment of children's progress within the classroom to improve and individualize instruction (this corresponds to 3.2.6a) and 2) assessments conducted at kindergarten entry to inform policymakers about the school readiness of children across the State on a broad range of domains, used to guide program initiatives (this corresponds to 3.2.6b). In the description for each Yes response, please include a) who administers, and b) how often assessments are conducted, and c) what assessment tools are used. a) Are programs required to conduct ongoing assessments of children's progress of children using valid, reliable and age-appropriate tools aligned with the early learning guidelines or other child standards? Yes. Describe: b-1) If yes, are programs encouraged to use information from ongoing assessments to improve practice and individual children's needs? Yes. Describe: No Other. Describe: b-2) If yes, is information on child's progress reported to parents? Yes. Describe: No Other. Describe: No Other. Describe: This is a requirement for state funded preschool programs, IDEA Preschool and those participating in Quality First Initiative. Almost all Head Start Programs are moving to the single assessment tool. b) Does the State/Territory use tools that are valid, reliable and age-appropriate to track the readiness of children as they enter kindergarten? Yes. Describe: c-1) If yes, do the tools cover the developmental domains identified in 3.2.2? Yes. Describe: No Other. Describe: c-2) If yes, are the tools used on all children or samples of children? All children. Describe: Samples of children. Describe: Other. Describe: c-3) If yes, is the information from the school readiness measures used to target program quality improvement activities? Yes. Describe: No Other. Describe: No Other. Describe: c) Is school readiness information linked to the statewide longitudinal data system (SLDS, program of the Department of Education)? Yes. Describe: No Not applicable. State does not have an SLDS. 3.2.7 Data & Performance Measures on Voluntary Early Learning Guidelines (Click for additional instructions) a) Data on voluntary early learning guidelines. Indicate if the Lead Agency or another agency has access to data on: Number/percentage of child care providers trained on ELG's for preschool aged children. Describe (optional): Data is collected on an annual basis, not cumulatively. Number/percentage of child care providers trained on ELG's for infants and toddlers. Describe (optional): Data is collected on an annual basis, not cumulatively. Number of programs using ELG's in planning for their work. Describe (optional): Number of parents trained on or served in family support programs that use ELG's. Describe (optional): Other. Describe: None. b) Performance measurement. What, if any, are the Lead Agency's performance measures related to dissemination and implementation of the early learning guidelines? n/a c) Evaluation. What are the State/Territory's plans, if any, for evaluation related to early learning guidelines? Evaluation can include efforts related to monitoring implementation of an initiative validation of standards or program assessment tools, or looking at outcomes in programs or the system and may be ongoing or conducted periodically. n/a 3.2.8 Goals for the next Biennium In this section, Lead Agencies are asked to identify at least one goal for the upcoming biennium. Lead Agencies are encouraged to include measurable and achievable goals. Lead Agencies may include existing goals (e.g., already identified in a State strategic plan or established by the Governor for a Lead Agency). ACF will target technical assistance efforts to help Lead Agencies achieve their goal(s). What are the Lead Agency's goals for using voluntary early learning guidelines in the coming biennium? What progress does the Lead Agency expect to make related to early learning guidelines? To document an increase in the number of providers who are trained in the early learning standards. 3.3 Creating Pathways to Excellence for Child Care Programs through Program Quality Improvement Activities (Component #3) (Click for additional instructions) a) Describe which entities are involved in planning and administering the program quality improvement activities in 3.3, including State/Territory entities and local or community level entities. The principal entity involved in development and management of the Quality Improvement and Rating System (QIRS) is the Arizona Board of Early Child Development and Health, also known as First Things First. The QIRS is called Quality First. Quality First includes a variety of quality improvement activities. DES, the Lead Agency, administers a number of quality improvement activities as do the state's child care licensing entity, the Arizona Department of Health Services' Office of Child Care Licensure and the Arizona Department of Education. 3.3.1 Element 1 - Program Standards Definition - For purposes of this section, program standards refers to the expectations for quality, or quality indicators, which identify different levels of and pathways to improved quality. Minimum licensing standards and health and safety requirements provided in section 3.1 are also program standards but in this section, we focus on those standards that build upon and go beyond those minimum requirements. a) Does your State/Territory's have quality improvement standards that include indicators covering the following areas beyond what is required for licensing? Check any indicators, if any, that your State/Territory has chosen to establish. Ratios and group size Health, nutrition and safety Learning environment and curriculum Staff/Provider qualifications and professional development Teacher/providers-child relationships Teacher/provider instructional practices Family partnerships and family strengthening Community relationships Administration and management Developmental screenings Child assessment for the purposes of individualizing instruction and/or targeting program improvement Cultural competence Other. Describe: Programs participating in Quality First are assessed, in part, using appropriate Environmental Rating Scales and the Classroom Assessment Scoring System (CLASS™). The Arizona Early Learning Standards are used to plan curriculum. The Guidelines for Comprehensive Early Education Programs (sometimes referred to as the "Red Book") is used by coaches to assess community relations, administration and management and use of developmental screenings. None. If checked, skip to 3.3.2. b) Does your State/Territory have quality improvement standards with provisions about the care of any of these groups of children? Check any provisions your State/Territory has chosen to establish. Children with special needs as defined by your State/Territory Infants and toddlers School-age children Children who are dual language learners None c) How do your State/Territory's quality standards link to State/Territory licensing requirements? Check any links between your State/Territory's quality standards and licensing requirements. Licensing is a pre-requisite for participation Licensing is the first tier of the quality levels State/Territory license is a "rated" license. Other. Describe: Not linked. d) Do your State/Territory's quality improvement standards align with or have reciprocity with any of the following standards? Check any alignment, if any, between your State/Territory's quality standards and other standards. Programs that meet State/Territory pre-k standards are able to meet all or part of the quality improvement standards (e.g., content of the standards is the same, or there is a reciprocal agreement between pre-k and the quality improvement system) Programs that meet Federal Head Start Performance Standards are able to meet all or part of the quality improvement standards (e.g., content of the standards is the same, or there is a reciprocal agreement between Head Start and the quality improvement system) Programs that meet national accreditation standards are able to meet all or part of the quality improvement standards (e.g., content of the standards is the same, or an alternative pathway to meeting the standards) Other. Describe: None. 3.3.2 Element 2 - Supports to Programs to Improve Quality Definition - For purposes of this section, supports to programs to improve quality refers to such activities as technical assistance and consultation services for programs to assist in meeting child care quality improvement standards. a) Check which types of and for what purposes the State/Territory uses supports to child care programs, if any, in the following chart. If none, skip to 3.3.3. None. skip to 3.3.3. Types and Purposes of Support Attaining and maintaining licensing compliance Attaining and maintaining quality improvement standards beyond licensing Attaining and maintaining accreditation Providing targeted technical assistance in specialized content areas: Health and safety Infant/toddler care School-age care Inclusion Teaching dual language learners Mental health Business management practices Information or Written Materials Training On-Site Consultation Other. Describe: Early Learning Standards, teacherchild interactions, instructional practice b) Methods used to customize quality improvement supports to the needs of individual programs include: Program improvement plans Technical assistance on the use of program assessment tools Other. Describe: c) Is technical assistance linked to entering the QRIS or targeted to help programs forward on QRIS? Yes. Describe: At a minimum, programs that enter with lower ratings receive technical assistance automatically. No Other. Describe: 3.3.3 Element 3 - Financial Incentives and Supports Definition - For purposes of this section, financial incentives refers to the types of monetary supports offered to programs in meeting and sustaining licensing and QRIS or other child care quality improvement standards for programs. a) Identify which types of financial incentives are offered and to which providers in the following chart. Check which incentives and supports, if any, the State/Territory chooses to offer. If none, skip to 3.3.4. None. skip to 3.3.4. Types of Financial Incentives and Supports for Programs Child Care Centers Child Care Homes License-Exempt Providers Grants to programs to meet or maintain licensing Grants to programs to meet QRIS or similar quality level One-time awards or bonuses on completion of quality standard attainment Tiered reimbursement tied to quality for children receiving subsidy On-going, periodic grants or stipends tied to maintaining quality Tax credits tied to meeting program quality standards Other. Describe: In conjunction with QRIS (Quality First) and in addition to the financial incentives and supports described above,First Things First provides a limited number of child care providers with funds to provide child care scholarships (financial help for families with children, birth through age five, and with incomes up to 200 percent of the Federal Poverty Guidelines). These funds provide more sustainable funding for providers as part of a comprehensive financing model for the early care and education system. Child care scholarships are defined as payments to an early childhood provider, either centeror family-based, for the full or partial cost of care based on formula funding using data from the Child Care Market Rate Survey. Providers must meet certain criteria in order to be eligible to receive these funds. These scholarships offer a reliable source of income that contributes to the financial stability of regulated providers and allows them to remain operational. With improved financial stability, centers and homes have the increased ability to maintain staff which contributes to the stability of the environment and quality of care to enrolled children. Scholarships also play a strong role in achieving and maintaining high quality care and education. Note: For all “Types of Financial Incentives and Supports for Programs” in the above boxes, LicenseExempt Providers include facilities that are regulated by Tribal or military authority. 3.3.4 - Element 4 - Quality Assurance and Monitoring Definition - For purposes of this section, quality assurance and monitoring refers to the ways that the State/Territory measures program quality for the purposes of its QRIS or other quality improvement system and the methods for measuring that the child care quality improvement standards for programs are met initially and maintained over time. a) What tools, if any, does the State/Territory use to measure and monitor the quality of programs? Check all that apply and briefly describe using the chart below, including which programs are required to participate and the frequency of assessments. If none, skip to 3.3.5. None. skip to 3.3.5. Types of Program Quality Assessment Tools Environment Rating Scales (e.g., ECERS, ITERS, SACERS, FDCRS) Describe, including frequency of assessments. Child Care Centers Child Care LicenseHomes Exempt Providers Infant/Toddler Preschool School-Age At a minimum, every other year Classroom Assessment Scoring System (CLASS) Describe, including frequency of assessments. Yearly, but only for select programs that score over three on the ERS Program Administration Scale (PAS) for child care centers or Business Administration Scale (BAS) for family child care homes Describe, including frequency of assessments. N/A Customized instrument, including submission of written documentation, developed for State/Territory quality improvement system. This may include instruments developed for quality improvements in 21st Century Learning Center programs Describe, including frequency of assessments. The final quality rating tool is currently under development, as is the decision about the frequency of assessment. Likely measures will include child/adult ratio, group size, staff qualifications, and curriculum assessment. Note: For all “Types of Program Quality Assessment Tools” in the above boxes, License-Exempt Providers include facilities that are regulated by Tribal or military authority. Other. Describe: b) What steps, if any, has the State/Territory taken to align quality assurance and monitoring across funding streams and sectors in order to minimize duplication? Have a mechanism to track different quality assessments/monitoring activities to avoid duplication Include QRIS or other quality reviews as part of licensing enforcement Have compliance monitoring in one sector (e.g., Head Start/Early Head Start, State/Territory pre-k) serve as validation for compliance with quality improvement system (e.g., QRIS) without further review Have monitoring for meeting accreditation standards serve as validation for compliance with quality improvement system (e.g., QRIS) without further review Other. Describe: None. 3.3.5 - Element 5 - Outreach and Consumer Education Definition - For purposes of this section, outreach and consumer education refers to the strategies used to promote the child care quality improvement standards to parents, programs and the general public. a) Does the State/Territory use symbols or simple icons to communicate levels of quality for child care programs beyond what may communicated to parents about licensing status and licensing compliance as reported in 3.1.3? (e.g. stars, or gold/silver/bronze levels). Yes. If yes, how is it used? Resource and referral/consumer education services use with parents seeking care Parents enrolling in child care subsidy are educated about the system and the quality level of the provider that they are selecting Searchable database on the web Voluntarily, visibly posted in programs Mandatory to post visibly in programs Used in marketing and public awareness campaigns Other. Describe: A five star rating system will be piloted in 2011, but details about specific outreach and consumer education strategies are pending at the time this plan was written. No. If no, skip to 3.3.6. b) Does the State/Territory use any forms of media to reach parents and the public to communicate about levels of quality for child care programs? Check which forms, if any, the State/Territory uses to communicate levels of quality for child care programs. Print Radio Television Web Telephone Social Marketing Other. Describe: None. c) Describe any targeted outreach for culturally and linguistically diverse families. n/a 3.3.6. Quality Rating and Improvement System (QRIS) a) Based on the five key elements of a QRIS described above in 3.3.1 through 3.3.5, does your State/Territory have a quality rating and improvement system (QRIS) or similar quality improvement system in place? Yes, the State/Territory has a QRIS or similar quality improvement system that includes linked activities in all five elements operating State/Territory-wide. Participation is voluntary for: Participation is mandatory for: Yes, the State/Territory has a QRIS or similar quality improvement system that includes linked activities in all five elements operating as a pilot or in a few localities but not State/Territory-wide. No, the State/Territory does not have a QRIS or similar quality improvement system that includes linked activities in all five elements. State/Territory is in the development phase State/Territory has no plans for development Other. Describe: b) If yes to 3.3.6a, CHECK the types of providers eligible to participate in the QRIS: Child care centers Group child care homes Family child care homes In-home child care License exempt providers Early Head Start programs Head Start programs Pre-kindergarten programs School-age programs Other. Describe: 3.3.7. If the State/Territory has or will have any quality improvement strategies for targeted groups of providers (e.g., relative caregivers or caregivers who are legally exempt from licensing) that are not described in your responses to any question in section 3.3 above, please describe: First Things First makes quality improvement activities available for child care provided by “kith and kin” (friends and family) child care providers, caring for the children of friends and family members, who are, for the most part, unregulated and untrained. The activities are provided through the Arizona Kith and Kin Project which uses two different models to provide support and training to kith and kin providers. In some instances, home visits (delivered one-on-one in participant’s homes) are offered in addition to the support-training groups that meet weekly for fourteen weeks. The objectives of the Kith and Kin Project are to: • Provide early childhood training and support to kith and kin child care providers; • Increase the kith and kin provider’s knowledge of the elements of quality care and of available community training and support resources; and • Increase the kith and kin provider’s perceptions of the reliability and quality of the child care they provide and their level of satisfaction with being child care providers. 3.3.8 Data & Performance Measures on Program Quality (Click for additional instructions) a) Data on program quality. Indicate if the Lead Agency or another agency has access to data on: Data on the quality level for individual programs (e.g. QRIS level) as defined by your State/Territory. Describe: First Things First will maintain a database of individual program quality levels on a five star scale once the pilot phase is complete. Number of programs that move program quality levels annually (up or down). Describe: First Things First will maintain a database of individual programs that includes quality level changes. Program scores on program assessment instruments. List instruments: ITERS, ECERS, FCCRS, CLASS and state specific measures still in development. Describe: n/a Classroom scores on program assessment instruments. List instruments: Describe: Qualifications for teachers or caregivers within each program. Describe: Number/Percentage of children receiving CCDF assistance in licensed care. Describe: Number/percentage of children receiving CCDF assistance who attend care at each of the tiers of the quality as defined by the State/Territory Number/Percentage of programs receiving financial assistance to meet higher program standards. Describe: First Things First will maintain a database of individual programs that includes data on financial assistance to meet higher standards. Other. Describe: None. b) Performance measurement. What, if any, are the Lead Agency's performance measures on program quality? n/a c) Evaluation. What, if any, are the State/Territory's plans for evaluation related to program quality? Evaluation can include efforts related to monitoring implementation of an initiative, validation of standards or assessment tools, or looking at outcomes in programs or the system and may be ongoing or conducted periodically. An external evaluation is being conducted by a consortium of the three state universities to determine child and system outcomes for Quality First. 3.3.9 Goals for the next Biennium In this section, Lead Agencies are asked to identify at least one goal for the upcoming biennium. Lead Agencies are encouraged to include measurable and achievable goals. Lead Agencies may include existing goals (e.g., already identified in a State strategic plan or established by the Governor for a Lead Agency). ACF will target technical assistance efforts to help Lead Agencies achieve their goal(s). Lead Agencies are not required to establish a goal for each sub -section in 3.3. What are the State/Territory's goals for the program quality improvement system in the coming biennium? What progress does the State/Territory expect to make across the five key elements for quality improvement systems? Implement a quality rating system using a five star scale. 3.4 Pathways to Excellence for the Workforce - Professional Development Systems and Workforce Initiatives (Component #4) Pathways to excellence for the workforce builds on the significant investments States and Territories have made in the area of professional development systems to ensure a well-qualified workforce with opportunities for growth from entry level through master teacher, with an increasing emphasis on the many additional roles in the child care system (e.g. adult educators such as consultants, technical assistance providers, trainers, and higher education faculty). In this section, States and Territories provide a self-assessment on current professional development and workforce activities and describe their goals for the upcoming Biennium. For purposes of this section, States and Territories will respond according to five key elements for workforce systems: 1) Core Knowledge and Competencies 2) Career Pathways (or Career Lattice) 3) Professional Development Capacity 4) Access to Professional Development 5) Compensation, Benefits and Workforce Conditions a) Describe which entities are involved in planning and administering the activities in Section 3.4, including State/Territory entities and local or community level entities. DES, the Lead Agency, plans and administers professional development systems and workforce initiatives in collaboration with the Arizona Department of Education, Arizona Department of Health Services and Arizona Board of Child Development and Health (First Things First). 3.4.1 Workforce Element 1 - Core Knowledge and Competencies Definition - For purposes of this section, core knowledge and competencies (CKCs) refers to the expectations for what the workforce should know (content) and be able to do (skills) in their role working with and/or on behalf of children and their families. These CKCs provide a foundation for professional development design (including instructional practices) and other quality improvement efforts. a) Has the State/Territory developed core knowledge and competencies (CKCs) for practitioners working with and/or on behalf of children? Yes No, the State/Territory has not developed core knowledge and competencies. Skip to question 3.4.2. Other. Describe: Arizona developed core competencies in the context of a professional development registry, but the program was eliminated in 2009 due to budget considerations. It is hoped that a child care professional development registry may be put into place in the context of a professional development systems as funding allows. b) Check which of the following teaching and learning topics, if any, are covered in the CKCs. Child growth, development and learning Health, nutrition, and safety Learning environment and curriculum Interactions with children Family and community relationships Professionalism and leadership Observation and assessment Program planning and management Diversity Other. Describe: None. c) Are the CKCs incorporated into other parts of the child care system? Check which ways, if any, the State/Territory incorporates its CKCs into other parts of the child care system. To define the content of training required to meet licensing requirements To define the content of training required for program quality improvement standards (as reported in section 3.3) To define the content of training required for the career lattice or credential To correspond to the early learning guidelines To define curriculum and degree requirements at institutions of higher education Other. Describe: None. d) Are the CKCs aligned with other State/Territory or national standards? Check which ways, if any, the State/Territory aligns its CKCs with other standards. Cross-walked with the Child Development Associate (CDA) competencies Cross-walked with national teacher preparation standards (e.g., NAEYC standards for early childhood professional preparation, National Board of Professional Teaching Standards, Head Start SOLAR staff skills indicators) Cross-walked with apprenticeship competencies Other. Describe: None. e) Check for which roles, if any, the State/Territory developed supplemental or specialized competencies. Staff working directly with children in centers, including aides, assistants, teachers, master teachers. Describe: Providers working directly with children in family child care homes, including aides and assistants. Describe: Administrators in centers (including educational coordinators, directors). Describe: Technical assistance providers (including mentors, coaches, consultants, home visitors, etc.). Describe: Education and training staff (such as trainers, CCR&R staff, faculty). Describe: Other. Describe: None. f) Check if the State/Territory has developed any supplemental or specialized competencies for practitioners/providers working with the following ages. Birth-to-three Three-to-five Five and older Other. Describe: None. 3.4.2 Workforce Element 2 - Career Pathways Definition - For purposes of this section, career pathways (or career lattice) defines the options and sequence of qualifications and ongoing professional development to work with children. Career pathways assist professionals in understanding their career options and identify steps for advancement for the workforce recognizing and rewarding higher levels of preparation and mastery of practice to promote higher quality services for children. a) Does the State/Territory have a career pathway which defines the sequence of qualifications related to professional development (education, training and technical assistance) and experience required to work with children? Yes. Describe: No, the State/Territory has not developed a career pathway. Skip to question 3.4.3. b) Check for which roles, if any, the career pathway (or lattice) include qualifications, specializations or credentials. Staff working directly with children in centers, including aides, assistants, teachers, master teachers. Describe: Providers working directly with children in family child care homes, including aides and assistants. Describe: Administrators in centers (including educational coordinators, directors). Describe: Technical assistance providers (including mentors, coaches, consultants, home visitors, etc.). Describe: Education and training staff (such as trainers, CCR&R staff, faculty). Describe: Other. Describe: None. c) Does the career pathway (or lattice) include specializations or credentials, if any, for working with any of the following children? Infants and toddlers Preschoolers School-age children Dual language learners Children with disabilities, children with developmental delays, and children with other special needs Other. Describe: None. d) In what ways, if any, is the career pathway (or lattice) used? Voluntary guide and planning resource Required placement for all practitioners and providers working in programs that are licensed or regulated in the State/Territory to serve children birth to 13 Required placement for all practitioners working in programs that receive public funds to serve children birth to 13 Required placement for adult educators (i.e., those that provide training, education and/or technical assistance) Required placement for participation in scholarship and/or other incentive and support programs Required placement for participation in the QRIS or other quality improvement system Other. Describe: None. e) Are individuals' qualifications, professional development, and work experience verified prior to placement on the career pathway (or lattice?)? Yes. If yes, describe: No. 3.4.3 Workforce Element 3 - Professional Development Capacity Definition - For purposes of this section, professional development incorporates higher education, training and technical assistance. Higher education capacity refers to capability of the higher education system to meet the needs of the diverse workforce including the provision of content that addresses the full range of development and needs of children. Training and technical assistance capacity refers to capability of the training and technical assistance system to meet the needs of the diverse workforce including the provision of content that addresses the full range of development and needs of children. a) Has the State/Territory assessed the availability of degree programs in early-childhood education, school-age care or youth development, and related fields in the State/Territory (e.g., both physical location and distance-based, accessibility to practitioners, etc.)? Yes. If yes, describe: A task of the T.E.A.C.H. Arizona scholarship program, initiated in 2008, has been to identify and recruit the higher education institutions in the state which offer degree programs in early childhood education. These include three technical schools/colleges which are run by Tribal governments in Arizona. Currently, 19 colleges in Arizona, located in all areas of the state, have early childhood degrees and T.E.AC.H. has Memorandums of Understanding (MOUs) with 18 of them. No. b) Has the State/Territory assessed the availability of early-childhood and school-age and related training and technical assistance programs in the State/Territory (e.g., both physical location and distance-based, degree level, etc.)? Yes. If yes, describe: DES contracts with a number of entities to provide training and technical assistance throughout the State. In each Arizona county, a single contractor is tasked not only with delivery of these services, but with coordinating the delivery of training in a coordinated manner within that county. Coordination is required with regard to: a. Age groups served (i.e. infants, toddlers, preschool, school age, mixed age groups, other); b. Level of expertise of attendees (i.e. beginner, intermediate, and expert) and scheduling to enable cohorts of child care providers to attend related and/or sequential trainings; c. Need for the training topic as determined by the; i. Availability of similar topics currently being provided; ii. Location of similar trainings already offered, and; iii. Current level of provider participation in these trainings. d. Geographic location, and; e. Other child care training funded by the DES Child Care Administration or any other source. The coordinating contractors are thus contractually required to continually assess the availability of trainings. In addition, the Lead Agency awards training and technical assistance contracts within Arizona counties at a level roughly proportional to the estimated number of providers in each county. No. c) What quality assurance mechanisms, if any, are in place for the degree programs and courses offered by the State/Territory institutions? Standards set by the institution Standards set by the State/Territory higher education board Standards set by program accreditors Other. Describe: None. d) What quality assurance mechanisms, if any, are in place for the training and technical assistance programs offered by the State/Territory? Training approval process. Describe: Trainer approval process. Describe: Training and/or technical assistance evaluations. Describe: Other. Describe: None. e) Does the State/Territory have articulation agreements in place across and within institutions of higher education? Yes. If yes, describe: No. f) Does the State/Territory have articulation agreements that translate training and/or technical assistance into higher education credit? Yes. If yes, describe: No. 3.4.4 Workforce Element 4 - Access to Professional Development Definition - For purposes of this section, access to professional development (training, education and technical assistance) refers to the degree to which practitioners are made aware of, and receive supports and assistance to utilize, professional development opportunities. a) Does the State/Territory have professional development opportunities accessible for professionals in various or all sectors of the early childhood and school-age field? Yes. If yes, for which sectors? Child care Head Start/Early Head Start Pre-Kindergarten Public schools Early intervention/special education Other. Describe: No. b) Does the State/Territory have a State/Territory-wide, coordinated and easily accessible clearinghouse of information about professional development opportunities available to all members of the early childhood and school-age workforce? Lead Agencies are not required to have a professional development system, but States/Territories may develop such clearinghouses to promote access to professional development opportunities. Yes. If yes, describe: The Child Care Resource & Referral (CCR&R) service offers information on professional development opportunities. Information is available to all providers via quarterly newsletter. CCR&R newsletters are mailed and available on-line. CCDF funded trainings must be listed in the newsletter. There is no charge for the newsletter. No. http://azchildcare.org c) What supports, if any, does the State/Territory provide to promote access to training and education activities? Scholarships. Describe: The Professional Career Pathway Project (PCPP) offers scholarships for tuition for early childhood education classes offered at community colleges throughout Arizona. For more information, see: www.centralaz.edu/Home/Academics/DivisionsandPrograms/EarlyCareandEducation_Program/P CPP.htm. Arizona also has scholarships available through a Teacher Education And Compensation Helps (T.E.A.C.H.) program. For more information, see: www.asccaz.org/teachaz.htm Free training and education. Describe: Community-based training is available throughout the state at no cost to child care providers. Training is available in a variety of topics, for varying levels of expertise and for different types of child care providers (e.g., home and center based) and age groups (e.g., infant/toddler, preschool and school age). Trainings are typically offered during weekends or evenings to accommodate the schedules of child care providers. All CCDF funded public training is included in CCR&R newsletters. Some training is delivered on-site to the staff of a specific child care facility and is not open to the public. Reimbursement for training and education expenses. Describe: Program Improvement grants are available through the Quality First program of First Things First. Grants are awarded to enrolled providers based upon needs identified in a Quality Improvement Plan. These grants may be used to cover costs associated with improving quality; this includes training and education expenses. Grants. Describe: Quality First Program Improvement grants currently range from a maximum of $3,500/year for family child care homes to $15,000/year for large centers. For more information, see: www.azftf.gov/WhatWeDo/Programs/QualityFirst/Pages/FinancialIncentivesPlan.aspx Loans. Describe: Loan forgiveness programs. Describe: Substitute pools. Describe: Release time. Describe: The TEACH program in Arizona subsidizes release time for scholarship recipients. Other. Describe: None. d) Does the State/Territory have career advisors for early childhood and school-age practitioners? Yes. If yes, describe: No. e) Does the State/Territory have mentors, coaches, consultants, and/or other specialists available to provide technical assistance to the workforce? Yes. If yes, describe: DES, the Lead Agency, contracts with a variety of organizations to provide technical assistance (TA) to the child care workforce. TA is provided on-site as well as by phone or email by individual specialists. DES contracts with a variety of organizations to identify, recruit, and train family child care providers. These providers care for four or fewer children for compensation and are eligible for subsidy reimbursement for children from eligible families in their care. They are known as certified family child care home providers. The recruiting contractors train and provide paid mentors from existing certified family child care home providers to provide ongoing support, information sharing and networking to new and existing home providers. First Things First’s offers a variety of coaches and consultant services such as: • The Quality First coach provides an initial orientation and, when the assessment is completed, the coach reviews the findings with each provider and develops a quality improvement plan. Coaches also assist centers and homes in submitting their requests for financial incentives tied to their Quality Improvement Plan. • A Child Care Health Consultant (CCHC) is a health professional, often a registered nurse, who has specialized training and experience with young children, and provides consultation to child care providers. CCHC’s assist child care providers in achieving standards related to the health and safety of children in their care. CCHC’s offer periodic visits as well as responding to requests to provide assistance regarding the health of a specific child in care. • Mental Health consultation is provided by the Smart Support program. Smart Support consultants design individualized plans to meet the needs for children at specific child care sites. Services include training, consultation, implementation of classroom strategies and resources or referrals for specific children or situations. • Inclusion Coaches, available in certain areas, work with early childhood education staff to improve their ability to successfully include children with special needs. This may be accomplished by: Helping staff recognize children with delays; educating staff about available resources and referral processes; coordinating with therapists to insure appropriate service delivery; promoting individualized group instruction; and facilitating staff efforts to include families to a greater degree in planning for the services delivered to their child. No. 3.4.5 Workforce Element 5 - Compensation, Benefits and Workforce ConditionsDefinition - For purposes of this section, rewards for education and training refers to any financial supports provided to practitioners for participating in and completing education or training or for increasing compensation. a) Does the State/Territory have a salary or wage scale for various professional roles? Yes. If yes, describe: No. b) Does the State/Territory provide financial rewards for participation in professional development, such as one-time salary bonuses for completing a training or education program? Yes. If yes, describe: First Things First funds the Professional REWARD$ program. This statewide initiative offers financial incentives to child care professionals working with children birth through age five. The program acknowledges and rewards progressive education, educational attainment and commitment to continuous employment at a child care center, group or family child care home regulated by a federal, state or Tribal authority. Approved child care professionals receive financial incentives ranging from $300 to $2,000 based on their education. To qualify, participants must: • Be at least 18 years of age • Have a high school diploma, GED certificate or a college degree in early childhood or a related field • Have completed a minimum of six credit hours of college coursework in Early Childhood Education, Early Childhood Special Education, or Child Development with a grade of C or better • Work 30 hours per week (teachers, assistant teachers and family child care providers must work directly with children ages birth to five years) • Have worked a minimum of one year of continuous employment at their current place of employment • Earn $20 or less per hour, and • Be employed at an eligible child care program. In addition, the Arizona TEACH model offers a bonus or a raise for completion of an educational program. No. c) Does the State/Territory provide sustained financial support on a periodic, predictable basis, such as annual wage supplements, based on the highest level of training and education achieved? Yes. If yes, describe: The Professional REWARD$ program No. d) Does the State/Territory have a program to offer or facilitate benefits (e.g. health insurance coverage, retirement, etc.) to the workforce? Yes. If yes, describe: No. 3.4.6 Data & Performance Measures on the Child Care Workforce - What data elements, if any, does the State/Territory currently have access to related to the child care workforce? What, if any, does the State/Territory use for performance measures on professional development and workforce initiatives? The purpose of these questions is for Lead Agencies to provide a description of their capacity to provide information, not to require Lead Agencies to collect or report this information. For any data elements checked in (a) below, Lead Agencies may provide an optional description about the data they have access to (e.g., the Lead Agency may have data for only licensed programs, only programs caring for children receiving CCDF subsidies, only providers participating in quality improvement systems, or only for certain age groups (e.g., infants and toddlers or school-age children). a) Data on the child care workforce. Indicate if the Lead Agency or another agency has access to data on: Data on the size of the child care workforce. Describe (optional): Data on the demographic characteristics of practitioners or providers working directly with children. Describe (optional): Records of individual teachers or caregivers and their qualifications. Describe (optional): Retention rates. Describe (optional): Records of individual professional development specialists and their qualifications. Describe (optional): Qualifications of teachers or caregivers linked to the programs in which they teach. Describe (optional): Number of scholarships awarded . Describe (optional): Number of individuals receiving bonuses or other financial rewards or incentives. Describe (optional): Number of credentials and degrees conferred annually. Describe (optional): Data on T/TA completion or attrition rates. Describe (optional): Data on degree completion or attrition rates. Describe (optional): Other. Describe: None. b) Does the State/Territory have a workforce data system, such as a workforce registry, which tracks workforce demographics, compensation, and qualifications and ongoing professional development for practitioners working with children birth to age 13? Definition - For purposes of this section, a workforce data system refers to a system, such as a workforce registry, that tracks the size and characteristics of the child care workforce, including longitudinal data to monitor changes over time. The data system also can produce records to validate and verify qualifications or ongoing professional development for licensing, accreditation, QRIS, wage incentives, and credentials. Yes. b-1) If yes, which roles are included in the workforce data system? For each role checked, indicate in your description whether participation is voluntary or mandatory. Staff working directly with children in centers, including aides, assistants, teachers, master teachers. Describe: Providers working directly with children in family child care homes, including aides and assistants. Describe: Administrators in centers (including educational coordinators, directors). Describe: Technical assistance providers (including mentors, coaches, consultants, home visitors, etc.). Describe: Education and training staff (such as trainers, CCR&R staff, faculty). Describe: Other. Describe: None. b-2) Does the workforce data system apply to: all practitioners working in programs that are licensed or regulated by the State/Territory to serve children birth to 13? all practitioners working in programs that receive public funds to serve children birth to age 13? No. c) Performance measurement. What, if any, performance measures does the State/Territory use related to its workforce and professional development systems? n/a d) Evaluation. What, if any, are the State/Territory's plans for evaluation related to its workforce and professional development systems? Evaluation can include efforts related to monitoring implementation of an initiative, validation of standards or assessment tools, or looking at outcomes in programs or the system and may be ongoing or conducted periodically. n/a 3.4.7 Goals for the next Biennium In this section, Lead Agencies are asked to identify at least one goal for the upcoming biennium. Lead Agencies are encouraged to include measurable and achievable goals. Lead Agencies may include existing goals (e.g., already identified in a State strategic plan or established by the Governor for a Lead Agency). ACF will target technical assistance efforts to help Lead Agencies achieve their goal(s). Lead Agencies are not required to establish a goal for each sub-section in 3.4. What are the State/Territory's goals for the building the professional development system and improving conditions for the workforce in the coming biennium? What progress does the State/Territory expect to make across the five key elements for the workforce and professional development system described above? Identify a funding source for, and plan the development and implementation of, a database to track the professional development of individual child care providers. CHILD CARE AND DEVELOPMENT FUND (CCDF) PLAN FOR ARIZONA FFY 2012-2013 ATTACHMENT 2.4.1 SLIDING FEE SCALE Attachment 2.4.1 ARIZONA DEPARTMENT OF ECONOMIC SECURITY CHILD CARE ASSISTANCE GROSS MONTHLY INCOME ELIGIBILITY CHART AND FEE SCHEDULE EFFECTIVE JULY 1, 2011 Family Size  FEE LEVEL 1 (L1) INCOME MAXIMUM EQUAL TO OR LESS THAN 85% FPL* FEE LEVEL 2 (L2) INCOME MAXIMUM EQUAL TO OR LESS THAN 100% FPL* FEE LEVEL 3 (L3) INCOME MAXIMUM EQUAL TO OR LESS THAN 135% FPL* FEE LEVEL 4 (L4) INCOME MAXIMUM EQUAL TO OR LESS THAN 145% FPL* FEE LEVEL 5 (L5) INCOME MAXIMUM EQUAL TO OR LESS THAN 155% FPL* FEE LEVEL 6 (L6) INCOME MAXIMUM EQUAL TO OR LESS THAN 165% FPL* 1 0 – 772 773 – 908 909 – 1,226 1,227 – 1,317 1,318 – 1,408 1,409 – 1,499 2 0 – 1,043 1,044 – 1,226 1,227 – 1,656 1,657 – 1,778 1,779 – 1,901 1,902 – 2,023 3 0 – 1,314 1,315 – 1,545 1,546 – 2,086 2,087 – 2,241 2,242 – 2,395 2,396 – 2,550 4 0 – 1,584 1,585 – 1,863 1,864 – 2,516 2,517 – 2,702 2,703 – 2,888 2,889 – 3,074 5 0 – 1,854 1,855 – 2,181 2,182 – 2,945 2,946 – 3,163 3,164 – 3,381 3,382 – 3,599 6 0 – 2,125 2,126 – 2,500 2,501 – 3,375 3,376 – 3,625 3,626 – 3,875 3,876 – 4,125 7 0 – 2,396 2,397 – 2,818 2,819 – 3,805 3,806 – 4,087 4,088 – 4,368 4,369 – 4,650 8 0 – 2,666 2,667 – 3,136 3,137 – 4,234 4,235 – 4,548 4,549 – 4,861 4,862 – 5,175 9 0 – 2,937 2,938 – 3,455 3,456 – 4,665 4,666 – 5,010 5,011 – 5,356 5,357 – 5,701 10 0 – 3,208 3,209 – 3,773 3,774 – 5,094 5,095 – 5,471 5,472 – 5,849 5,850 – 6,226 11 0 – 3,478 3,479 – 4,091 4,092 – 5,523 5,524 – 5,932 5,933 – 6,342 6,343 – 6,751 12 0 – 3,749 3,750 – 4,410 4,411 – 5,954 5,955 – 6,395 6,396 – 6,836 6,837 – 7,277 full day =$7.00 part day =$3.50 full day =$10.00 part day =$5.00 MINIMUM REQUIRED CO-PAYMENTS Per child in care full day =$1.00 part day =$.50 full day =$2.00 part day =$1.00 full day =$3.00 part day =$1.50 full day =$5.00 part day =$2.50 For families receiving Transitional Child Care (TCC) there is no co-pay assigned beyond the 3 rd child in the family Full day = Six or more hours; Part day = Less than six hours. Families receiving Child Care Assistance based on Child Protective Services/Foster Care, the Jobs Program or those who are receiving Cash Assistance (CA) and are employed, may not have an assigned fee level and may not have a minimum required co-payment. However, all families may be responsible for charges above the minimum required co-payments if a provider’s rates exceed allowable state reimbursement maximums and/or the provider has other additional charges. Federal Poverty Level (FPL) =US DHHS 2011 poverty guidelines. The Arizona state statutory limit for child care assistance is 165% of the Federal Poverty Level. PLAN FOR CCDF SERVICES IN ARIZONA FOR THE PERIOD 10/1/11 – 9/30/13 CHILD CARE AND DEVELOPMENT FUND (CCDF) PLAN FOR ARIZONA FFY 2012-2013 ATTACHMENT 2.6.1 CERTIFICATE OF AUTHORIZATION (example) ATTACHMENT 2.6.1. CHILD CARE OFFICE STREET ADDRESS CITY, STATE ZIP ARIZONA DEPARTMENT OF ECONOMIC SECURITY CHILD CARE ADMINISTRATION CERTIFICATE OF AUTHORIZATION PROVIDER NAME STREET ADDRESS CITY, STATE ZIP LOCATIONAL ADDRESS: STREET ADDRESS CITY, STATE ZIP PROVIDER PHONE NUMBER: 000-000-0000 CLIENT NAME STREET ADDRESS CITY, STATE ZIP CLIENT ID: DATE: 0000000000 MM/DD/YYYY CHILD CARE WORKER: (SPECIALIST NAME) TELEPHONE: 000-000-0000 ------------------------------------------------------THE FOLLOWING CHILD CARE SERVICES ARE AUTHORIZED FOR THE ABOVE PROVIDER: ACT CODE O O CHILD ID 0000000002 0000000002 CHILD NAME SVC BIRTH DATE (CHILD NAME) (CHILD NAME) LC LC MM/DD/YY MM/DD/YY START DATE MM/DD/YY MM/DD/YY STOP DATE FEE KIND LVL UNIT PROG MM/DD/YY D MM/DD/YY L L1 L1 23 23 B B CO-PAY PER-DAY 1.00 .50 WHEN THE COPAYMENT FOR AN INDIVIDUAL CHILD EQUALS OR EXCEEDS THE DES PAYMENT TO THE CHILD CARE PROVIDER, NO DES PAYMENT WILL BE MADE FOR THAT CHILD. SEE BACK FOR DEFINITIONS. (Example - Front) If you have questions about the start and end dates of service, # of units or copayment assigned, or if you want to report that a client is not using services, or is not paying the assigned copayment, contact the Child Care Specialist at the office number listed on this notice. If you have questions about completion of a billing document, or the processing or receipt of payments, contact the DES Payment Processing Unit at 602-542-5610 (if calling from Maricopa County) or 1-877-822-2322 X 2 (if calling from outside Maricopa County). ACT CODE = ACTION CODES SVC = SERVICE CODES O C - X - LC SN CG CH CI RH RI - CENTER SPECIAL NEEDS DHS GROUP HOME DES CERTIFIED HOME DES CERTIFIED IN-HOME RELATIVE HOME (NON-CERTIFIED) RELATIVE IN-HOME (NON-CERTIFIED) OPEN CHANGE (MAY INCLUDE CHANGES IN UNITS, CO-PAY, DATES OF AUTHORIZATIONS OR CASE MANAGER) CANCEL (AUTHORIZATIONS MADE IN ERROR) KIND D L PROG - SIX OR MORE HOURS LESS THAN SIX HOURS A B E J T = CHILD CARE PROGRAM - MAXIMUS BLOCK GRANT CASH ASSISTANCE EMPLOYED JOBS TRANSITIONAL CO-PAY PER DAY = THE DES REQUIRED CO-PAY NOTE: Any co-payment indicated is the required amount by DES guidelines. However, any family may be responsible for charges above these copayments if a provider’s rates exceed state reimbursement maximums and/or the provider has other additional charges. CLIENT APPEAL RIGHTS: You have the right to appeal a decision on your eligibility if you believe that services should not have been reduced, stopped or denied. Contact you local DES Child Care office for information on filing an appeal. (Example - Back) PLAN FOR CCDF SERVICES IN ARIZONA FOR THE PERIOD 10/1/11 – 9/30/13 CHILD CARE AND DEVELOPMENT FUND (CCDF )PLAN FOR ARIZONA FFY 2012-2013 ATTACHMENT 2.7.1 PAYMENT RATES FOR CHILD CARE SERVICES ATTACHMENT 2.7.1 ARIZONA DEPARTMENT OF ECONOMIC SECURITY Division of Employment & Rehabilitation Services Child Care Administration MAXIMUM REIMBURSEMENT RATES FOR CHILD CARE Based on the 75th percentile of 2000 Child Care Market Rate Survey (effective for services provided on or after 4/1/09) CENTERS Age Group Birth < 1 yr: Full day Part day 1 yr < 3 yrs: Full day Part day 3 yrs < 6 yrs: Full day Part day 6 yrs < 13 yrs: Full day Part day District I District II District III District IV District V District VI 30.20 22.40 27.00 19.80 22.40 18.40 21.00 19.00 30.00 25.00 32.00 25.00 26.60 20.00 25.00 18.16 20.80 18.00 19.00 18.00 28.00 15.00 20.80 17.60 23.80 17.00 22.09 16.00 20.00 15.00 18.00 16.00 20.00 12.40 19.00 13.00 23.40 16.00 22.00 15.00 17.00 14.00 17.00 15.00 20.00 13.33 19.00 13.00 Age Group Birth < 1 yr: Full day Part day 1 yr < 3 yrs: Full day Part day 3 yrs < 6 yrs: Full day Part day 6 yrs < 13 yrs: Full day Part day District I District II District III District IV District V District VI 24.00 16.00 22.00 16.00 23.00 23.00 20.00 14.00 19.00 12.50 21.20 18.00 22.00 15.00 22.00 16.00 22.00 15.00 18.00 12.00 19.00 12.00 21.25 17.00 20.00 15.00 20.00 16.00 22.00 13.95 18.00 12.00 19.00 12.00 18.50 16.00 18.00 14.00 20.00 15.81 17.00 13.95 18.00 12.00 19.00 12.00 18.50 17.00 GROUP HOMES CERTIFIED FAMILY HOMES & CERTIFIED IN-HOME PROVIDERS Age Group Birth < 1 yr: Full day Part day 1 yr < 3 yrs: Full day Part day 3 yrs < 6 yrs: Full day Part day 6 yrs < 13 yrs: Full day Part day District I District II District III District IV District V District VI 20.00 14.00 19.00 12.00 18.00 10.00 18.00 10.50 20.00 12.00 18.00 10.00 20.00 13.00 18.00 12.00 17.00 10.00 17.00 10.50 20.00 11.00 17.00 10.00 18.00 12.00 18.00 12.00 16.00 10.00 17.00 10.50 18.00 10.00 16.00 10.00 17.00 12.00 18.00 11.00 16.00 10.00 16.00 10.00 18.00 10.00 16.00 10.00 The actual reimbursement amount is equal to the reimbursement rate minus any DES designated co-payment. However, in no event shall the amount reimbursed exceed the lesser of the provider’s actual charges or the maximum reimbursement rate minus any DES designated co-payment. Payment Rates for Non-Certified Relative Providers (NCRPs) will be $10.50 for Full day and $6.00 for Part day, minus any DES designated copayment. This rate will be paid to NCRPs statewide for care provided to children of all ages. The maximum reimbursement rates may be increased by up to ten percent, for child care providers who are nationally accredited. Full day = six or more hours per day. Part day = less than six hours per day. DES defines six local areas based upon geographic proximity/common characteristics, as Districts. They are comprised of the following counties: District I - Maricopa District IV - La Paz, Mohave and Yuma District II - Pima District V - Gila and Pinal District III - Apache, Coconino, Navajo and Yavapai District VI - Cochise, Graham, Greenlee and Santa Cruz PLAN FOR CCDF SERVICES IN ARIZONA FOR THE PERIOD 10/1/11– 9/30/13 CHILD CARE AND DEVELOPMENT FUND (CCDF) PLAN FOR ARIZONA FFY 2011-2013 ATTACHMENT 2.7.4 MARKET RATE SURVEY INSTRUMENT & SUMMARY OF RESULTS Attachment 3.7.4 Sample #: ___________ Interview #: _____________ DES Child Care Rate Survey – 2010 Maricopa County Office of Research & Reporting 1. First, I would like to ask you some general questions about the child care services you provide. How many children do you have approval to care for at one time? (How many children CAN you take care of at one time?) NUMBER OF CHILDREN APPROVED ____ ____ ____ 2. On an average day, how many children are normally cared for at your (center / home)? AVERAGE NUMBER OF CHILDREN ____ ____ ____ 3. Do you provide or offer care for a child for 6 or more hours a day? [ 0 ] NO ( skip to q 3Next Page) [ 1 ] YES 2a. Do you have a DAILY rate you charge for child care for 6 or more hours each day? [ 1 ] YES, DAILY RATE ( skip to q 2c) [ 2 ] NO, HOURLY RATE ( skip to q 2c) [ 3 ] NO, WEEKLY RATE [ 4 ] NO, MONTHLY [ 6 ] NO, OTHER (Specify) 2b. _______________________________ How many days per week does this rate include? DAYS PER WEEK ______ 2c. How much (do / would) you charge per (day / week / hour / month) for care of children UNDER ONE YEAR OF AGE? $__ __ __ . __ __ 2d. How much (do / would) you charge per (day / week / hour / month) for one and two year olds for full-day care? $__ __ __ . __ __ 2e. [ 0 ] NO FULL DAY FOR CHILDREN 1 OR 2 How much (do / would) you charge per (day / week / hour / month) for three, four and five year olds? (For full-day care?) $__ __ __ . __ __ 2f. [ 0 ] NO FULL DAY FOR CHILDREN UNDER ONE [ 0 ] NO FULL DAY FOR CHILDREN 3, 4 OR 5 What about children six through twelve years, how much (do / would) you charge per (day / week / hour / month) for school age children on those days when the child is not in school? $__ __ __ . __ __ [ 0 ] NO FULL DAY FOR SCHOOL AGE CHILDREN 3. Do you offer care for a child for fewer than 6 hours a day? [ 0 ] NO ( skip to q 4, Next Page) [ 1 ] YES 3a. Do you have a DAILY rate you charge for care for fewer than 6 hours per day? [ 1 ] YES, DAILY RATE ( skip to q 3c) [ 2 ] NO, HOURLY RATE ( skip to q 3c) [ 3 ] NO, WEEKLY RATE [ 4 ] NO, MONTHLY [ 5 ] NO, OTHER _____________________________ 3b. How many days per week does this rate include? DAYS PER WEEK ______ 3c. How much (do / would) you charge per (day / week / hour / month) for care of children UNDER ONE YEAR OF AGE? $__ __ __ . __ __ 3d. How much (do / would) you charge per (day / week / hour / month) for one and two year olds for part-day care? $__ __ __ . __ __ 3e. [ 0 ] NO PART DAY FOR CHILDREN 1 OR 2 How much (do / would) you charge per (day / week / hour / month) for three, four and five year olds? (For part-day care?) $__ __ __ . __ __ 3f. [ 0 ] NO PART DAY FOR CHILDREN UNDER ONE [ 0 ] NO PART DAY FOR CHILDREN 3, 4 OR 5 What about children six through twelve years, how much (do / would) you charge per (day / week / hour / month) for before and/or after school care? $__ __ __ . __ __ [ 0 ] NO PART DAY FOR SCHOOL AGE CHILDREN 4. The next few questions relate to discounts you may offer or additional fees that you may charge for other services offered. Do you offer a discount for more than one child from the same family? [ 0 ] NO (skip to q 5) 4a. Are there any special conditions, such as advance payment, that must be met in order to receive this discount? [0] [1] [2] [6] 5. [ 1 ] YES NO CONDITIONS OR RESTRICTIONS YES, ADVANCE PAYMENT REQUIRED YES, ONLY FOR FULL DAY (NOT PART-DAY) YES, OTHER RESPONSE _______________________________ Do you offer regular child care that includes the hours between 6:30pm and midnight. [ 0 ] NO (skip to q 6) [ 1 ] YES 5a. Do you charge a higher rate for evening care? [ 0 ] NO 6. Do you offer regular child care that includes the hours between midnight and 6am. [ 0 ] NO (skip to q 7) [ 1 ] YES 6a. Do you charge a higher rate for this nighttime care? [ 0 ] NO 7. [ 1 ] YES Do you offer regular Saturday and/or Sunday child care? [ 0 ] NO (skip to q 8) [ 1 ] YES 7a. Do you charge a higher rate for weekend care? [ 0 ] NO 8. [ 1 ] YES [ 1 ] YES Do you offer regular care for more than 12 hours a day? [ 0 ] NO (skip to end) [ 1 ] YES 8a. Do you charge a higher rate for this extended day childcare? [ 0 ] NO [ 1 ] YES Thank you very much for your time and help with this project. We've talked about a lot of different things, but there may be some other areas of need that you feel we should have talked about. Are there any comments you would like to make at this time? If you should have any questions about this study, please feel free to call us at (602) 506-1600 or (877) 499-6100. Or you may want to call the D.E.S. Child Care Administration at (602) 542-1957. Summary of Results SURVEY METHODOLOGY: DES contracted with the Maricopa County Office of Research and Reporting to conduct the Child Care Market Rate Survey. The Maricopa County Office of Research and Reporting is an independent credentialed organization with strong survey research skills. They are recognized by the American Association of Public Opinion Researchers and are also a member of the National Field Director's Association, which is a scientific data collection forum with members such as the U.S. Census Bureau, National Institute of Health and many major universities. Due to the complexity of the survey, to help ensure that the most accurate data was obtained and to attain a high response rate a telephone survey methodology was used. Interviewers read a questionnaire and responses were entered into a data base. This method of surveying allowed for the collection of necessary data as reported by providers and corresponded with the need to gather complex rate information by age categories and by category of care. The Maricopa County Office of Research and Reporting conducted the market rate survey in both English and Spanish. All identifiable providers were surveyed rather than selecting a random sample. The basis for this approach is because a complete census is more reliable than a sample as there is no chance of a sampling error. Additionally, in some areas of the state, obtaining a sufficiently large and representative sample is not possible. Sources of provider names and telephone numbers which were utilized included: 1) The DES database of certified family homes that provide child care services to families eligible for child care assistance; 2) The Department of Health Services' (DHS) database of licensed child care centers (including "preschools" required to be licensed as child day care centers) and certified child care group homes; 3) Listings obtained from non-profit sponsors who approve child care homes to participate in the Arizona Department of Education's (ADE) federal Child and Adult Care Food Program (CACFP); and 4) Lists of otherwise unregulated homes registered with the state contracted Child Care Resource & Referral (CCR&R) agencies. Prior to the start of the survey, all sources that supplied provider information were notified that they could direct any questions that came to them, regarding the survey, to DES. At the onset of each telephone interview, providers were advised that specific individual information would be kept confidential and would not be used for any purpose other than identifying local market information. Individual providers were given a telephone number, which they could use to call the surveyor back if necessary. They were also provided with a telephone number of a DES contact if they had any other questions. Initially the various sources identified 6,741 possible child care providers in the state. Providers that either were listed on more than one list, not providing care, not charging for their services, or unable to be interviewed due to invalid and non-existent telephone numbers were eliminated from this total. This resulted in a list of 4,660 child care providers, of which 99% were interviewed. A total of 4,625 child care providers (1,885 licensed centers, 2,099 approved family homes, 374 certified group homes and 267 unregulated homes listed with CCR&R) were interviewed for this survey. The survey was conducted between March and June 2010. As with any survey, there is a margin of error due to reasons such as the respondent’s interpretations of the questions asked and their understanding of the purpose of the survey and resultant usage of the data compiled. The complete survey report can be viewed at: https://www.azdes.gov/InternetFiles/Reports/pdf/MarketRateSurvey2010.pdf Key findings of the 2010 survey are summarized below. Specific details of this survey are found in the three sets of tables, which follow the key findings. Market rate information is given, for each of the six DES geographic Districts which are comprised of a county or group of counties. The data is presented as: 1) The 50th percentile (the median) i.e., the rate at which at least 50% of the market is at or below and 2) The 75th percentile i.e., the rate at which at least 75% of the market is at or below. KEY FINDINGS Licensed Centers ♦ The median daily charge for full-time care, for a child under the age of one year, ranged from $26.00 to $42.50 across the six DES districts. The statewide median is $38.75. ♦ The median daily charge for full-time care, for a one or two year old child, ranged from$23.00 to $37.50 across the six DES districts. The statewide median is $34.80. ♦ The median daily charge for full-time care, for a three, four or five year old child, ranged from $22.00 to $32.00 across the six DES districts. The statewide median is $30.00. ♦ The median daily charge for full-time care, for a school age child, ranged from $20.00 to $30.00 across the six DES districts. The statewide median is $27.00. Certified Group Homes ♦ The median daily charge for full-time care, for a child under the age of one year, ranged from $23.00 to $30.00 across the six DES districts. The statewide median is $25.00. ♦ The median daily charge for full-time care, for a one or two year old child, ranged from $21.00 to $26.50 across the six DES districts. The statewide median is $25.00. ♦ The median daily charge for full-time care, for a three, four or five year old child, ranged from $20.00 to $26.00 across the six DES districts. The statewide median is $25.00. ♦ The median daily charge for full-time care, for a school age child, ranged from $20.00 to $25.00 across the six DES districts. The statewide median is $24.00. Approved Family Child Care Homes ♦ The median home charge for full-time care, for a child under the age of one year, ranged from $20.00 to $25.00 across the six DES districts. The statewide median is $22.00. ♦ The median daily charge for full-time care, for a one or two year old child, ranged from $20.00 to $25.00 across the six DES districts. The statewide median is $20.00. ♦ The median daily charge for full-time care, for a three, four or five year old child, ranged from $20.00 $25.00 across the six DES districts. The statewide median is $20.00. ♦ The median daily charge for full-time care, for a school age child, ranged from $17.00 to $25.00 across the six DES districts. The statewide median is $20.00. Licensed Centers Average Rate Charged Per Day For Full-Time (Six Or More Hours) Child Care DISTRICT 1 Maricopa County Children Under One One and Two Year Olds DISTRICT 2 Pima County th 50 percentile 75th percentile 40.80 48.00 36.80 40.00 DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties 30.00 33.00 th 50 percentile DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties 26.00 28.00 42.50 45.00 DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties 29.40 30.00 Total State 38.75 46.00 36.74 30.23 25.00 23.00 37.50 25.00 34.80 th 45.00 35.80 30.00 25.00 45.00 28.83 42.00 th 75 percentile Three, Four & Five Year Olds 50 percentile 32.00 29.00 24.00 22.00 27.50 23.95 30.00 75th percentile 38.60 33.60 27.37 24.00 40.00 26.80 36.95 School Age Children 50th percentile 75th percentile 28.00 35.00 25.00 32.00 21.00 25.00 20.00 22.00 30.00 33.00 20.00 24.00 27.00 34.00 DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties Average Rate Charged per Day For Part-Time (Less Than Six Hours) Child Care DISTRICT 1 Maricopa County Children Under One One and Two Year Olds Three, Four & Five Year Olds School Age Children DISTRICT 2 Pima County DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties Total State th 50 percentile th 75 percentile 33.00 41.00 28.14 34.00 24.00 30.00 18.00 24.00 28.00 40.00 18.00 29.40 32.00 39.80 th 50 percentile 29.30 25.00 20.00 18.00 28.00 16.00 26.80 75 percentile 35.00 29.50 22.60 21.00 30.00 20.50 34.00 th 50 percentile 22.40 21.00 12.79 16.00 19.40 14.51 20.00 75th percentile 29.00 25.80 18.87 18.00 25.00 17.80 27.40 th 50 percentile 19.00 16.27 12.00 14.41 15.50 15.00 17.60 25.00 22.68 15.00 17.00 17.00 18.00 24.00 th th 75 percentile Certified Group Homes Average Rate Charged Per Day For Full-Time (Six Or More Hours) Child Care DISTRICT 1 Maricopa County th DISTRICT 2 Pima County DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties Total State Children Under One 50 percentile th 75 percentile 28.00 30.00 25.00 27.00 30.00 30.00 23.00 25.00 29.00 30.00 21.00 22.00 25.00 30.00 One and Two Year Olds 50th percentile 26.00 25.00 26.00 22.00 26.50 21.00 25.00 75 percentile 30.00 26.00 30.00 24.00 29.95 25.00 29.00 Three, Four & Five Year Olds th 50 percentile School Age Children th 25.00 25.00 26.00 20.00 25.00 21.00 25.00 th 30.00 25.00 30.00 24.00 29.95 25.00 27.00 th 22.00 25.00 25.00 20.00 25.00 20.00 24.00 th 26.00 25.00 30.00 23.75 26.00 20.00 25.00 DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties 75 percentile 50 percentile 75 percentile Average Rate Charged per Day For Part-Time (Less Than Six Hours) Child Care DISTRICT 1 Maricopa County th DISTRICT 2 Pima County DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties Total State Children Under One 50 percentile 75th percentile 20.00 28.00 18.00 20.00 20.00 25.00 17.00 18.00 17.00 24.60 15.00 18.50 18.00 21.00 One and Two Year Olds th 50 percentile 20.00 18.00 18.00 16.00 15.00 15.00 18.00 75 percentile 26.00 18.81 25.00 18.00 19.60 18.50 20.00 Three, Four & Five Year Olds th 50 percentile 19.00 18.00 18.00 16.00 14.00 15.00 18.00 75th percentile 26.00 18.75 25.00 18.00 19.60 18.50 20.00 th 50 percentile 17.00 18.00 18.00 16.00 14.50 15.00 17.00 20.00 18.00 25.00 18.00 19.60 17.63 20.00 School Age Children th th 75 percentile Approved Family Child Care Homes Average Rate Charged Per Day For Full-Time (Six Or More Hours) Child Care DISTRICT 1 Maricopa County th DISTRICT 2 Pima County DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties Total State Children Under One 50 percentile th 75 percentile 20.00 25.00 23.00 25.00 21.00 25.00 20.00 22.00 25.00 30.00 24.00 25.00 22.00 25.00 One and Two Year Olds 50th percentile 20.00 23.00 20.00 20.00 25.00 24.00 20.00 75 percentile 25.00 25.00 25.00 21.00 30.00 25.00 25.00 Three, Four & Five Year Olds th 50 percentile School Age Children th 20.00 22.00 20.00 20.00 25.00 22.00 20.00 th 25.00 25.00 25.00 21.00 26.00 25.00 25.00 th 17.00 22.00 20.00 20.00 25.00 20.00 20.00 th 25.00 25.00 25.00 21.00 25.00 25.00 25.00 DISTRICT 6 Cochise, Graham, Greenlee & Santa Cruz Counties 75 percentile 50 percentile 75 percentile Average Rate Charged per Day For Part-Time (Less Than Six Hours) Child Care DISTRICT 1 Maricopa County th DISTRICT 2 Pima County DISTRICT 3 Apache, Coconino, Navajo & Yavapai Counties DISTRICT 4 La Paz, Mohave & Yuma Counties DISTRICT 5 Gila & Pinal Counties Total State Children Under One 50 percentile 75th percentile 13.00 20.00 15.00 18.00 12.00 20.00 12.00 15.00 15.00 18.00 12.75 16.00 15.00 18.00 One and Two Year Olds th 50 percentile 12.50 15.00 12.00 12.00 15.00 12.50 15.00 75 percentile 20.00 18.00 19.00 15.00 18.00 16.00 17.50 Three, Four & Five Year Olds th 50 percentile 12.50 15.00 12.00 12.00 15.00 12.50 14.00 75th percentile 18.00 17.50 15.00 15.00 18.00 15.50 16.00 th 50 percentile 12.00 15.00 12.00 12.00 15.00 12.00 13.00 16.00 16.00 15.00 15.00 18.00 15.00 16.00 School Age Children th th 75 percentile PAGE INTENTIONALLY LEFT BLANK