PRIDE Product Resource Investment Deployment and Evaluation PROGRAM Annual Report 2007 Arizona Department of Transportation Arizona Transportation Research Center PRIDE Annual Report — 2007 The contents of this report reflect the views of the authors who are responsible for the facts and the accuracy of the data presented herein. The contents do not necessarily reflect the official views or policies of the Arizona Department of Transportation or the Federal Highway Administration. This report does not constitute a standard, specification, or regulation. Trade or manufacturer names which may appear herein are cited only because they are considered essential to the objectives of the report. The U.S. Government and the State of Arizona do not endorse products or manufacturers. Arizona Department of Transportation Arizona Transportation Research Center 2739 East Washington Street Mail Drop 075R Phoenix, Arizona 85034-1422 tel: (602) 712-3134 i PRIDE Annual Report — 2007 PREFACE The Arizona Department of Transportation (ADOT) Product Resource Investment Deployment and Evaluation (PRIDE) Program is conducted under the sponsorship of the Federal Highway Administration (FHWA) through the Highway Planning and Research Program. The PRIDE program is partially funded by Project Number SPR-116 under the State Planning and Research Program, Research Support Programs. The PRIDE program coordinates the review and acceptance of new products for possible use by ADOT and maintains the Approved Products List (APL). Mr. Frank T. Darmiento of the Arizona Transportation Research Center (ATRC) administers the PRIDE program. He is assisted by Mr. Louis Casillas of ATRC. The objective of this report is to document the efforts of ADOT's PRIDE program for the 2007 calendar year. This report describes product evaluation activities from January 1, 2007, through December 31, 2007. Information about the PRIDE program may also be found on ADOT’s Internet site, www.azdot.gov/TPD/ATRC/index.asp. Information on the PRIDE program may be accessed by selecting PRIDE Program. ii PRIDE Annual Report — 2007 TABLE OF CONTENTS Page INTRODUCTION ............................................................................................................................. 1 BACKGROUND............................................................................................................................... 1 PRODUCT EVALUATION PROCESS ............................................................................................ 3 STATUS OF THE PRODUCT EVALUATION PROGRAM.............................................................. 4 PRODUCTS CONSIDERED BY THE PRODUCT EVALUATION COMMITTEES ......................... 4 PROGRAM FOR 2008 .................................................................................................................... 7 LIST OF TABLES Page No. 1 2 3 4 Materials Product Evaluation Committee Members During 2007 .......................................2 Traffic Control Product Evaluation Committee Members During 2007 ...............................3 Products Approved by the Materials Product Evaluation Committee During 2007.............5 Products Approved by the Traffic Control Product Evaluation Committee During 2007 ....6 APPENDICES APPENDIX A — ADOT Product Evaluation Policy APPENDIX B — PRIDE Application Instructions APPENDIX C — PRIDE Application Form iii PRIDE Annual Report — 2007 INTRODUCTION Construction and maintenance of a highway network utilizes a large number of manufactured products and diverse technologies. Many of these products and technologies perform well, while others do not perform as claimed. Rapid implementation of new technologies and products is essential to the effective management of a highway system. However, equally important is the judicious investment of highway dollars in the construction of field test sections. Thousands of dollars are invested each time an experimental product is used in a construction project. Consequently, the Product Resource Investment Deployment and Evaluation (PRIDE) program was established to provide a framework for introducing new products for use in field test sections. The program systematically selects products for evaluation, evaluates their feasibility and performance, and documents and reports the results. In this way, new products are evaluated consistently and impartially. BACKGROUND In May 1985, the Arizona Department of Transportation (ADOT) established the Policy for Field Test Requested by Outside Parties to address the increasing demands of technology and the limited resources of ADOT. This policy gave the Arizona Transportation Research Center (ATRC) responsibility for managing and documenting proposals for test sections submitted by vendors. A Product Evaluation Advisory Committee was established to evaluate the proposals and to recommend products or technologies to be considered for field evaluation. The Product Evaluation Advisory Committee included an engineer from each ADOT District, a representative from the Materials Section, and one from ATRC. The first committee meeting was held in June 1985. During December 1986, a full-time position was dedicated to the Product Evaluation Program and the evaluation of construction experimental features. In September of 1988, the system was further divided into the Product Evaluation and Experimental Projects Programs, with one engineer responsible for each program. In 1991, the Evaluation Committee was separated into two committees: the General Highway Product Evaluation Advisory Committee and the Traffic Control New Product Evaluation Advisory Committee. The General Highway Product Evaluation Advisory Committee reviewed all highway construction-related materials. This committee included representatives from the following units: ADOT Districts, the Maintenance Section, Highway Plans Services, the Utility Section, the Materials Section, and ATRC. The Traffic Control New Product Evaluation Advisory Committee reviewed traffic control-related products. This committee included a representative from each of the following units: the Federal Highway Administration (FHWA), ADOT Districts, the Urban Highways Section, the Traffic Engineering Section, Highway Plans Services, the Construction Section, the Maintenance Section, the Structures Section, the Materials Section, and ATRC. ATRC administered this program. During November 1991, the State Engineer led a one-day discussion that included four District Engineers and all section heads of the Highways Division to review ADOT’s product evaluation effort. Three task teams were established to create a policy to provide better coordination among units of the Highways Division. 1 PRIDE Annual Report — 2007 On July 1, 1992, three committees were formed under the Highways Division Policy and Implementation Memorandum No. 92-08. This policy was replaced by ADOT Intermodal Transportation Division Policy and Implementation Memorandum No. 99-01, New Products Evaluation and Approval Process, effective December 1999. The current PRIDE policy, SUP-9.01 PRODUCT RESOURCE INVESTMENT DEPLOYMENT AND EVALUATION (PRIDE) PROGRAM, became effective on July 18, 2002 and was revised and reissued on January 27, 2006. It provides for two Product Evaluation Committees (PECs), Materials (MatPEC) and Traffic Control (TCPEC). The PECs are responsible for establishing the operational policy for the new products evaluation and approval process under the PRIDE program. While each PEC has primary areas of responsibility, product evaluations sometimes overlap these areas, requiring decisions from both committees on a product’s acceptability. The PECs have the authority to approve or disapprove new products. Approved products are placed on the Approved Products List (APL). The committees have the authority to remove previously approved products from the APL that are later found to be unacceptable. A copy of the current PRIDE program policy is included in Appendix A. During 2007, the PRIDE program was administered by Mr. Frank T. Darmiento. MATERIALS PRODUCT EVALUATION COMMITTEE The MatPEC is responsible for establishing the operating policy under which non-traffic control products are evaluated. The committee reviews and evaluates non-traffic control products. The MatPEC met four times during 2007, on February 14, May 16, August 22, and December 13. Members of the MatPEC during 2007 are listed in Table 1. TABLE 1 MATERIALS PRODUCT EVALUATION COMMITTEE MEMBERS DURING 2007 Jim Delton Marwan Aouad Chad Auker David Burbank Frank Darmiento Tom Deitering Anastasia Olander Perry Powell Paul Sullivan Scott Weinland Materials Group – Chairman Central Maintenance Materials Group, Flagstaff Regional Materials Engineer, Tucson District Arizona Transportation Research Center Federal Highway Administration Environmental Coordinator, Tucson District District Engineer, Phoenix Construction District Materials Group - Phoenix Materials Group – Prescott TRAFFIC CONTROL PRODUCT EVALUATION COMMITTEE The TCPEC is responsible for establishing the operating policy under which traffic control products are evaluated. It reviews and evaluates traffic control products. The TCPEC met four times during 2007, on March 29, June 14, September 20, and December 7. Members of the TCPEC during 2007 are listed in Table 2. 2 PRIDE Annual Report — 2007 TABLE 2 TRAFFIC CONTROL PRODUCT EVALUATION COMMITTEE MEMBERS DURING 2007 Mike Manthey Juan Arvisu Marwan Aouad Bill Birdwell George Chin Ken Cooper Craig Cornwell Frank Darmiento Tom Donithan David Duffy Chuck Gillick Paul Hurst Jeff Johnson Karen King Ron Jones Reza Karimvand Bob LaJeunesse Chuck McClatchey Joe McGuirk Dr. Craig Roberts Andy Roth Paul Sullivan George Wendt Al Zubi Assistant State Engineer – Traffic Group – Chairman Pavement Marking, Inc.(representing Jim Elliott) Central Maintenance Town of Queen Creek Regional Traffic Engineer – Phoenix Region Roadway Support Phoenix Maintenance District Arizona Transportation Research Center Phoenix Maintenance District Traffic Design Manager – Traffic Group Regional Traffic Engineer – Flagstaff District Construction Group Trafficades Services, Inc. Federal Highway Administration Trafficades Services, Inc. (representing Jeff Johnson) Southern Region Traffic Western Region Traffic Phoenix Maintenance District Phoenix Maintenance District Northern Arizona University Resident Engineer-Prescott District Materials Group Manager – Risk Management Traffic Engineering Group PRODUCT EVALUATION PROCESS Applications for product evaluation are submitted to ADOT. Products are evaluated based on one of the following processes: (1) Applications for products covered by current ADOT specifications are evaluated based on compliance with the applicable specifications. (2) Applications for products that are not covered by current ADOT specifications are evaluated using a 14-point checklist. A copy of the PRIDE application instructions is included in Appendix B. A copy of the PRIDE application form is found in Appendix C. Each PRIDE application is assigned to an ADOT staff person or contractor to coordinate the initial evaluation of the product. The lead evaluator decides what information or tests are necessary to complete the evaluation of the product. Questions or unusual evaluation requirements are reviewed with the appropriate PEC for guidance. Applicants whose products are not approved are notified by ATRC. If an applicant disagrees with a Committee’s decision to reject a product, the applicant may appeal the rejection by providing their objections in writing and submitting additional information for consideration by the Committee. The applicable PECs will then reconsider the application. 3 PRIDE Annual Report — 2007 STATUS OF THE PRODUCT EVALUATION PROGRAM The APL is updated and published monthly via the Internet and ADOT’s Intranet. Products placed on the APL are normally approved for a five-year period. However, the PECs may specify alternate approval periods as well as conditional approvals. Products must be re-certified by the applicant to remain on the list after the approval period expires. Re-certification entails verification from the applicant that the listed product is still manufactured as approved. If a product has been substantially modified the applicant must initiate a new PRIDE evaluation for the product. Products that are not re-certified at the expiration of their five-year approval period are removed from the APL. The APL may be downloaded from the Internet at: www.azdot.gov/TPD/ATRC/index.asp and selecting Pride Program. A contract was awarded to Western Technologies, Inc. (WTI) and their subcontractor, Arizona State University (ASU) in February 2004 to support the PRIDE program. The focus of the WTI/ASU contract during 2004 was to support the Materials Product Evaluation Committee and provide an engineering student to support the PRIDE program administrative and evaluation tasks. Chalmers Engineering Services, Inc. is used also to evaluate PRIDE applications. The focus of the Chalmers work is to support the Traffic Control Product Evaluation Committee. PRODUCTS CONSIDERED BY THE PRODUCT EVALUATION COMMITTEES The PRIDE program received 131 applications during 2007. Each product was assigned a PRIDE identification number. Applications remain active until acted upon by a PEC. Therefore, applications submitted prior to 2007 were also considered during the year. Products that are not covered by the PRIDE program, i.e., non-APL products, are not evaluated by the PECs. Of the applications considered by the PECs during 2007 the MatPEC approved 21 products and the TCPEC approved 26 products for the APL. Summaries of these decisions are shown in Tables 3-4. 4 PRIDE Annual Report — 2007 TABLE 3 PRODUCTS APPROVED BY THE MATERIALS PRODUCT EVALUATION COMMITTEE DURING 2007 PRIDE ID No. 04087 05016 05024 05025 05048 05050 06005 06010 06018 Product Name U.S. SPEC Radiance UV-25 Sika ViscoCrete 2100 Atlas E-Pro Seal SLV Atlas E-Pro Patch Z-886 Grated Line Drain PS 1466 Gilco Accelerator Fibrecrete B 07026 07031 SNAP-ITE Culvert Liner OS SPLICE CLIP Terra Grid 100 Zap Screwlok ‘SL’ System Double Barrel Zap Screwlok System Unitex Pro-Poxy 204 Quikrete Commercial Grade Fastest Non-Shrink Grout Quikrete Non-Shrink General Purpose Grout Quikrete Commercial Grade Fastest Concrete Mix(#1004-51) ADVA 190 Glenium 7101 07032 07033 ADVA 140M ADVA Flex 06033 06039 06049 06050 07014 07020 07022 07023 Company Name U.S. Mix Products Co. Action Approved for APL Sika Corporation Approved for APL Atlas Tech Products Approved for APL Atlas Tech Products Zurn Industries Approved for APL Approved for APL Degussa Admixtures Inc W.R. Grace & Co. Fibrecrete Technologies, LLC ISCO Industries, LLC Approved for APL Approved for APL Approved for APL OCM, Inc Webtec, LLC BarSplice Products, Inc Approved for APL Approved for APL Approved for APL BarSplice Products, Inc Approved for APL Unitex The Quikrete Companies Approved for APL Approved for APL The Quikrete Companies Approved for APL The Quikrete Companies Approved for APL W.R. Grace & Co. BASF Construction Chemicals, LLC W.R. Grace & Co. W.R. Grace & Co. Approved for APL Approved for APL 5 Approved for APL Approved for APL Approved for APL PRIDE Annual Report — 2007 TABLE 4 PRODUCTS APPROVED BY THE TRAFFIC CONTROL PRODUCT EVALUATION COMMITTEE DURING 2007 PRIDE ID No. 01075 01079 02004 02049 02095 02113 02115 03026 03037 03076 03087 03089 06006 06008 06044 06047 06109 07004 07005 07006 07007 07029 07053 Product Name DOT-17 Structurbond Resin with 550 Hardener Delineator, Portable Post, T-Top w/ Weighted Base Lifeguard II Company Name ARRIS Technologies, Inc. United Resin Corporation Action Approved for APL Approved for APL Bent MFG Co. Approved for APL Plastic Safety Systems, Inc. TD 9304 Roadguide and Concrete Barrier Marker TD 7000 Ringtop Stackable Cones TD 9400 Roadguide SQ3TS Masterflex Surface Mount ATM 400 BAM Three D Traffic Works Approved certain versions for APL Approved for APL Quik-Gard S-Q Post Square Slipbase Sign Support System Redi-Torque Model 280 Slip Base Flexi-Guide FG 300 ATM 400+ Extended Life Marking Tape CrashGard TD7500 Ringtop Slim-line Channelizer Rhino Channelizer Drum LDPE Low Density Rhino Channelizer Drum HDPE High Density Rhino Channelizer Drum NDM 27” Guardrail Marker High Mast Luminaire with open-bottom optic Three D Traffic Works Three D Traffic Works Horizon Signal Technologies Bent Manufacturing Company Advanced Traffic Markings Plastic Safety Systems, Inc. Plastic Safety Systems, Inc. Northwest Pipe Company Approved, without a warning light, for APL Approved for APL Approved for APL Approved for APL Approved for APL Approved the version with sheeting for APL Approved for APL Approved for APL Xcessories Squared Dev. & Mfg., Inc. Filtrona Extrusion Advanced Traffic Markings Approved for APL Approved for APL Plastic Safety Systems, Inc. Three D. Traffic Works Approved for APL Approved for APL Plasticade Products Approved for APL Plasticade Products Approved for APL Plasticade Products Approved for APL New Direction Manufacturing, Inc. Wild West Lighting Approved for APL 6 Approved for APL Pre-approved for APL via allinclusive approval in APL Category V-50 PRIDE Annual Report — 2007 PRIDE ID No. 07054 07055 07056 Product Name High Mast Luminaire “HMAA” Series, Type MC2(H) High Mast Luminaire “HMAA” Series, Type MC5(V) High Mast Luminaire “HMAA” Series, Type MS111 Company Name Wild West Lighting Wild West Lighting Wild West Lighting Action Pre-approved for APL via allinclusive approval in APL Category V-50 Pre-approved for APL via allinclusive approval in APL Category V-50 Pre-approved for APL via allinclusive approval in APL Category V-50 PROGRAM FOR 2008 The PRIDE program in 2008 will continue to actively involve the Product Evaluation Committees in the PRIDE process. Equally important is providing timely responses and evaluations to vendors submitting product applications to the PRIDE program. The evaluation process is being revised to incorporate electronic file transfer in the evaluation process. For some applications a “pdf” copy of the file is made. All documents and letters related to the evaluation are also made available in electronic form. ASU, under the PRIDE contract, hosts a secure web site that stores these documents for access by the evaluators and the MatPEC. The PRIDE program will continue working to keep the APL up to date as well as change or remove unnecessary categories. The PRIDE program will continue to use contractors to help with performing product evaluations. 7 APPENDIX A ADOT PRODUCT EVALUATION POLICY ARIZONA DEPARTMENT OF TRANSPORTATION POLICIES AND PROCEDURES SUP-9.01 PRODUCT RESOURCE INVESTMENT DEPLOYMENT AND EVALUATION (PRIDE) PROGRAM Effective: January 27, 2006 Supersedes: SUP-9.01 7/18/02 Responsible Office: Arizona Transportation Research Center, (602) 712-3134 1.01 Review: January 27, 2008 Transmittal: 2006 – January Page 1 of 5 PURPOSE The purpose of this Policy, which was originally established by Arizona Department of Transportation (ADOT) Highways Division Policy and Implementation Memorandum 92-08 and modified by ADOT Intermodal Transportation Division Policy and Implementation Memorandum 9901, is to redefine, reaffirm, and delineate responsibilities and procedures for the evaluation and approval of new products. 1.02 SCOPE / APPLICABILITY This Policy applies to ADOT entities involved with selecting, evaluating, using or specifying the use of new products for use on, or in association with, ADOT roadways. 1.03 AUTHORITY This policy is promulgated under the authority and approval of the Director of the ADOT Transportation Planning Division. 1.04 1.05 BACKGROUND a. The Arizona Department of Transportation (ADOT) Product Resource Investment Deployment and Evaluation (PRIDE) Program is conducted under the sponsorship of the Federal Highway Administration (FHWA) through the Highway Planning and Research Program. The PRIDE program is established as item 116 under the State Planning and Research Program, Research Support Programs. The PRIDE program coordinates the review and acceptance of new products for possible use by ADOT and maintains the Approved Products List (APL). b. On July 1, 1992, three committees were formed under the Highways Division Policy and Implementation Memorandum No. 92-08. This policy was replaced by ADOT Intermodal Transportation Division Policy and Implementation Memorandum No. 99-01, New Products Evaluation and Approval Process, effective December 1999. c. The PRIDE program is now under the authority of the ADOT Transportation Planning Division (TPD) in the Arizona Transportation Research Center (ATRC). DEFINITIONS AND ACRONYMS ADOT Arizona Department of Transportation Approved Products List (APL) A list of products which have been evaluated or meet ADOT standard specifications and are approved for ADOT use Arizona Transportation Research Center ATRC SUP-9.01 Product Resource Investment Deployment and Evaluation (PRIDE) Program Effective: January 27, 2006 Transmittal: 2006-January Supersedes: SUP-9.01 (7/18/02) 1.06 Page 2 of 5 ATSSA American Traffic Safety Services Association FHWA Federal Highway Administration, U.S. Department of Transportation Lead Evaluator The person assigned by one or more PECs to coordinate the initial review of a product application. MatPEC Materials Product Evaluation Committee MSDS Material Safety Data Sheet MUTCD Manual on Uniform Traffic Control Devices New Product Any product submitted for approval that is not on the Approved Products List (APL) at the time of its submittal. PEC Product Evaluation Committee PRIDE Product Resource Investment Deployment and Evaluation Program TCPEC Traffic Control Product Evaluation Committee Traffic Control Products Various types of materials and equipment necessary to carry out the requirements of the ADOT, MUTCD or FHWA Safety Standards, which shall include but not be limited to signing materials, pavement marking materials, energy attenuators, temporary barrier systems, flexible and non-flexible delineators and those items which are used in traffic signal systems, highway lighting systems and overhead sign lighting systems PRODUCT EVALUATION COMMITTEES a. Two Product Evaluation Committees (PECs) are established under this Policy, the Traffic Control Product Evaluation Committee (TCPEC) and the Materials Product Evaluation Committee (MatPEC). The PECs are responsible for coordinating the evaluation of new products within the parameters of their operational policies. The PECs are responsible for coordinating the introduction of new, cost effective products and technologies to ADOT. The PEC chairpersons shall be responsible for resolving issues within their respective PECs and coordinating the resolution of issues that include both PECs. b. The TCPEC has the authority to approve or disapprove all traffic control products for addition to the Approved Products List (APL) or to remove traffic control products from the APL that are no longer acceptable to ADOT. SUP-9.01 SUP-9.01 Product Resource Investment Deployment and Evaluation (PRIDE) Program Effective: January 27, 2006 Transmittal: 2006-January Supersedes: SUP-9.01 (7/18/02) c. Page 3 of 5 The TCPEC shall be chaired by the Assistant State Engineer, Traffic Group. The chairperson shall determine the membership of the TCPEC, subject to the conditions of this paragraph. The chairperson may consult with other TCPEC members regarding individuals or organizations to include in the TCPEC. Members shall include at least 10 ADOT employees and may also include up to 7 additional individuals from outside organizations. The following organizations may be invited to nominate members to the TCPEC. • FHWA – 1 member maximum • ATSSA –2 members maximum • Local governments – 2 members maximum • Ad hoc members – 2 members maximum 1.07 1.08 d. The ad hoc members may be added at the discretion of the TCPEC and may include, but are not limited to, university representatives or members of the general public. The total number of TCPEC members shall be determined by the TCPEC chairperson. e. The MatPEC has the authority to approve or disapprove materials products for addition to the APL or to remove materials products from the APL that are no longer acceptable to ADOT. f. The MatPEC shall be chaired by the Assistant State Engineer, Materials Group. The chairperson shall determine the membership of the MatPEC, subject to the conditions of this paragraph. The chairperson may consult with other MatPEC members regarding individuals or organizations to include in the MatPEC. Members shall include at least 5 ADOT employees and may also include a maximum of 4 additional individuals from outside organizations (including FHWA). The total number of MatPEC members shall be determined by the MatPEC chairperson. g. The PRIDE program administrator will serve as the Administrative Secretary to the PECs and shall maintain the APL. h. Establishing of Sub-committees: Sub-committees can be established by any PEC to review specialty issues. The sub-committees shall conduct themselves within the charters that are set by their originating PEC, and shall report all their findings and recommendations to the originating PEC for decision. APPROVED PRODUCTS LIST (APL) a. The APL is to serve as a guide to what products are acceptable for use for construction and maintenance by ADOT. Not all products used by ADOT are listed on the APL. If an APL category does not exist for a product, approval through the PRIDE program is not needed to use the product. However, the PECs may elect to modify the APL by adding, deleting or modifying APL categories within their areas of responsibility. b. The PRIDE program administrator will maintain the APL. The APL format shall be developed and revised, as necessary, by the PRIDE program administrator with the concurrence of the PEC chairpersons. PRIDE APPLICATIONS a. The format of the PRIDE application shall be developed by the PRIDE program administrator, with concurrence from the PEC chairpersons. Modifications or updates to the application format may be made at the discretion of this group. SUP-9.01 SUP-9.01 Product Resource Investment Deployment and Evaluation (PRIDE) Program Effective: January 27, 2006 Transmittal: 2006-January Supersedes: SUP-9.01 (7/18/02) b. 1.09 Page 4 of 5 Procedures for submitting a PRIDE application shall be developed by the PRIDE program administrator, with concurrence from the PEC chairpersons. Modifications or updates to these procedures may be made at the discretion of this group and will be documented in meeting summaries. TESTING For products being proposed for inclusion on the APL that require testing, the testing can be done by ADOT or by an independent testing laboratory. The TCPEC or MatPEC will determine what tests are to be performed on a given product and assign an individual to direct the tests. Test results shall be documented. 1.10 1.11 EVALUATION PROCESS a. The PRIDE program administrator will evaluate the completeness of all new product applications submitted under the PRIDE program. Those submittals not meeting program requirements will not be forwarded to a PEC for consideration. If an application is submitted for a product that is clearly not addressed by the APL, the PRIDE program administrator will notify the applicant that no action will be taken to either approve or disapprove of the product with respect to the APL. b. If an application is submitted for a product that the PRIDE program administrator believes may be of interest to a PEC the product information will be presented at the appropriate PEC meeting. A PEC may create or modify an APL category to accommodate a product if the PEC believes there is a need for such an action. c. Each complete application will be logged into a database maintained by the PRIDE program administrator and assigned a unique identification (ID) number. After an application is logged in the PRIDE program administrator will coordinate identification of lead evaluators for the product with the PEC chairpersons. If a product appears to have a potential chemical safety or health concern a copy of the material safety data sheet (MSDS) for the product will be forwarded to the ADOT Safety and Health unit for evaluation. Further consideration of such products will be subject to a written response from the ADOT Safety and Health unit confirming their acceptability to ADOT with respect to safety and health considerations. d. After applicable safety and health approvals (if any) are obtained the PRIDE program administrator will forward a copy of the application to the lead evaluators. The lead evaluators will then be responsible for reviewing the applicant’s submittal determining whether additional information from the vendor is needed and how to implement tests specified by the PECs, if any, or other tests that may be necessary. e. Upon completion of the initial evaluation the product application will be scheduled for discussion at a meeting of the appropriate PEC. The applicable PECs may then vote on the acceptability of the product, or request further evaluation. If further evaluation is required, the process will continue until the applicable PECs make a final decision on the application. APPLICANT NOTIFICATION If a product is approved for listing on the APL, the PRIDE program administrator will provide a written notification to the applicant regarding this approval. If a product is disapproved the applicant will be notified of this decision and a copy of applicable documentation will be sent to the applicant. The disapproval notice will contain sufficient information to ensure the applicant can understand the reasons the subject product was not approved. (See Section 1.12.) When a product is approved, SUP-9.01 SUP-9.01 Product Resource Investment Deployment and Evaluation (PRIDE) Program Effective: January 27, 2006 Transmittal: 2006-January Supersedes: SUP-9.01 (7/18/02) Page 5 of 5 the notice to the applicant will contain the approval date and the date the product requires recertification. 1.12 APPEAL PROCESS a. If a product receives an unfavorable decision from a PEC after the committee has reviewed the applicant’s proposal and all relevant information, the applicant will be notified. The applicant may file an appeal with the PRIDE program administrator. The appeal must be received by ADOT within 30 days after the vendor receives notification from the PRIDE program administrator. The appeal shall be in writing and shall include the following information as a minimum: (1) (2) (3) (4) The name, address and telephone number of the appellant. The appellant’s signature. Name of the product and PRIDE program identification number. A detailed statement of the factual grounds for the appeal with supporting documents to specifically address the shortcomings of the PEC analysis. (5) The form of relief suggested. b. All appeal correspondence shall be addressed to the PRIDE program. The PRIDE program administrator will review the appeal submitted by the applicant for completeness. The appeal will be considered incomplete if it addresses only the disagreement with the PEC's decision without pointing out any error in the PEC's analysis or the procedure through which this product was evaluated. Only those completed appeals received by the PRIDE program within the stated 30-calendar-day limit will be presented to the PECs for ruling. Presentation of the completed appeals will be in the next meeting of the respective PEC if they are received by PRIDE program administrator more than 14 calendar days before the scheduled meeting. After considering all the facts that have been presented by the applicant and the responsible PEC the PEC may select one or more of the following resolutions: (1) (2) (3) (4) Require a new test or evaluation by ADOT. Require a new test or evaluation by an independent testing laboratory. Add the subject product to the APL. Deny the appeal. SUP-9.01 APPENDIX B PRIDE APPLICATION INSTRUCTIONS Arizona Department of Transportation Product Evaluation Application Instructions Introduction The Product Resource Investment Deployment and Evaluation (PRIDE) program is designed to assist the Arizona Department of Transportation (ADOT) select products for use by the Department. Products selected through the PRIDE program are listed on the ADOT Approved Products List (APL). The categories of products covered by the PRIDE program are shown on the APL. A request for evaluation requires submission of a complete Application for Product Evaluation (Application). The format of this submittal is discussed in the following sections. A separate Application shall be submitted for each product. Furthermore, a product with more than one use in the highway industry shall be submitted with a separate Application for each use. All requests must be submitted to ADOT with the appropriate forms and the required information. Two complete copies of each application (including attachments) must be submitted. The submittal address is: PRIDE Program Arizona Department of Transportation 2739 East Washington Street, Mail Drop 075R Phoenix, Arizona 85034-1422 Tel: (602) 712-3134 Reference Documents Application for Product Evaluation Approved Products List ADOT Specifications Evaluation Options Only one of the following options should be selected for each Application. (1) Applications for products covered by current ADOT specifications should be submitted using the guidance described in Section 1 of these instructions. (2) Applications for products that are not covered by current ADOT specifications should be submitted using the guidance described in Section 2 of these instructions. 1. Acceptance Based on Current Specifications The Applicant must identify the APL category or categories that would list this product. A copy of the APL may be viewed or downloaded here http://www.azdot.gov/TPD/ATRC/pride/apl.asp PRIDE APPLICATION INSTRUCTIONS Page 1 01/01/2006 Arizona Department of Transportation ADOT has standard specifications and standard drawings, which encompass many of the products in the highway industry. If ADOT has applicable specifications the product will be evaluated based on these specifications. If this option is selected the applicant should identify the section of the ADOT specifications and other specifications that apply to the product under the Application heading Product Meets the Following Specifications and Test Procedures. ADOT specifications and standard drawings are available from ADOT Engineering Records. The complete reference copy of the specifications, Standard Specifications for Road and Bridge Construction - 2000, is available in hard copy form only. It may be obtained from: Arizona Department of Transportation Engineering Records Section 1655 W. Jackson - Room 175 - Mail Drop 112F Phoenix, Arizona 85007-3217 Telephone (602) 712-8216 or 712-7498 FAX: (602) 712-3235 Updates to the reference document, or Stored Specifications, are available from the Internet at: http://www.azdot.gov/highways/cns/CNS_Stored_specs.asp The Application should include necessary support documentation, such as certifications of compliance from independent laboratories and Material Safety Data Sheets. It is the Applicant's responsibility to satisfy all criteria set forth in ADOT current specifications. 2. Request for Evaluation The Applicant must identify the APL category or categories that would list this product. A copy of the APL may be viewed or downloaded here. (Approved Products List) Products which have no applicable ADOT specifications or standards require a caseby-case evaluation. The evaluation program will be based on the recommendation of one of ADOT's Product Evaluation Committees (Materials and Traffic Control). The Application should include necessary support documentation, such as reports, brochures, etc. The supporting material should demonstrate the product's advantages and benefits to ADOT. Each Application submitted under Section 2 of this Policy shall contain, as a minimum, the following elements: 1. A completed Application signed by an authorized agent of the company. 2. An estimated cost of the product or procedure (delivered to Phoenix). 3. Specifications for the product or procedure. 4. A description of the claimed advantages over existing products or procedures (be specific). 5. Verification of the advantages. (Include laboratory reports, data, calculations, etc.) PRIDE APPLICATION INSTRUCTIONS Page 2 01/01/2006 Arizona Department of Transportation 6. History of past use, if any. Include reports of evaluations, if any, with names and telephone numbers of contacts, and whether or not such evaluations support the claimed advantages. 7. Availability of product. (State whether the product is in commercial production. If so in what quantities? If not when will it be?) 8. Safety and environmental precautions associated with the product or procedure. Include a completed copy of the Occupational Safety and Health Administration Material Safety Data Sheet. 9. Description of the desired evaluation program. Discuss the project type, project duration, quantities, controls, specifications, special features, etc. 10. A statement that the product or procedure will be provided to ADOT free of charge in support of the proposed evaluation program. 11. A statement that the Applicant will provide technical assistance in formulating the evaluation program at no cost to ADOT. 12. A statement that the Applicant will reimburse ADOT for costs involved in conducting any special tests or other extra costs involved in testing. The terms and conditions of the Applicant's reimbursement offer should be clearly stated, including, but not limited to statements regarding the maximum funding proposed by the Applicant for the evaluation, the proposed joint adventure agreement, and the terms of reimbursement. 13. A statement that the Applicant agrees to provide on-site technical assistance during any field tests at no cost to ADOT. 14. A statement granting permission to ADOT to reproduce, in full or in part, any information supplied by the Applicant in association with the Application unless specifically excluded and clearly marked as not being authorized for reproduction. This permission also will apply to material with copyrights held by the Applicant. Items 11 through 14 above must be explicitly listed in the Application. If the Applicant cannot comply with a condition required by Items 11 through 14, this must be clearly stated in the Application, along with special terms or conditions the Applicant proposes to place upon such requirements. If a Product Evaluation Committee recommends a product for evaluation, the Committee will propose an ADOT evaluation strategy. This may include preparation of a work plan to accomplish the evaluation. Evaluations will be performed in strict accordance with such work plans. Material Safety Data Sheets A Material Safety Data Sheet (MSDS) must be included in applications for products with chemical constituents. The MSDS must list all hazardous and non-hazardous materials. A statement that a portion of the product is made up of non-hazardous materials is not sufficient information for ADOT to evaluate the product. PRIDE APPLICATION INSTRUCTIONS Page 3 01/01/2006 Arizona Department of Transportation Exceptions This policy shall not preclude ADOT from performing, on its own initiative, evaluations or field tests of any product or procedure which may benefit ADOT. This includes products or procedures originating from sources other than vendors, as well as vendor proposals which include exceptions to requirements set forth in this policy. Product Endorsement The evaluation or use of a product by ADOT does not constitute an endorsement by ADOT nor does it imply a commitment to purchase, recommend, or specify the product in the future. Furthermore, the vendor is prohibited from using ADOT or its test results in product advertising. PLEASE DO NOT SEND ANY PRODUCT SAMPLES UNTIL THEY ARE REQUESTED BY ADOT PRIDE APPLICATION INSTRUCTIONS Page 4 01/01/2006 APPENDIX C PRIDE APPLICATION FORM Arizona Department of Transportation Product Resource Investment Deployment and Evaluation (PRIDE) Program APPLICATION FOR PRODUCT EVALUATION Submit two copies of this completed document and all attachments. I, being an authorized (Name of Company Representative) agent of , request that (Company Name) the Arizona Department of Transportation (ADOT) perform a product evaluation of . (Name of Product) I have read and understood the ADOT Product Evaluation Instructions. The subject product (hereinafter PRODUCT) is submitted for evaluation under the PRIDE program as noted below. (Select either a Section 1 or Section 2 evaluation by checking the applicable statement.) PRODUCT is submitted to ADOT for evaluation under current specifications. Submit all the necessary information as described in SECTION 1 of the Application instructions. When selecting this option you must identify the section of the ADOT specifications and other specifications that apply to the product under the Application heading Product Meets the Following Specifications and Test Procedures. PRODUCT is not covered by ADOT specifications. PRODUCT is submitted to ADOT for evaluation under PRIDE criteria. Submit all the necessary information as described in SECTION 2 of the Application instructions. ________________________________________________ (Signature of Company Representative) (DATE) Identify the ADOT Approved Products List (APL) category or categories that would list this PRODUCT. A copy of the APL may be viewed or downloaded from the PRIDE web site at: http://www.azdot.gov/TPD/ATRC/pride/index.asp APL Categories applicable to the PRODUCT: PRIDE APPLICATION Page 1 01/01/2006 Arizona Department of Transportation Product Resource Investment Deployment and Evaluation (PRIDE) Program Has the PRODUCT previously been submitted to the PRIDE program for evaluation? Yes ___ No ___ If yes, please provide the previous PRIDE application identification number(s). Is the PRODUCT part of a family of products that has been previously evaluated under the PRIDE program? Yes ___ No ___ If yes, please identify and describe this family of products. Is the PRODUCT a replacement for a product the Applicant manufactures that is presently on the APL? Yes ___ No ___ If yes, please identify the product being replaced and the applicable APL category. PRIDE APPLICATION Page 2 01/01/2006 Arizona Department of Transportation Product Resource Investment Deployment and Evaluation (PRIDE) Program MANUFACTURER: ADDRESS: INTERNET URL: CONTACT: TELEPHONE: FAX: E-MAIL: DISTRIBUTOR: ADDRESS: INTERNET URL: CONTACT: TELEPHONE: FAX: E-MAIL: PRODUCT: Trade Name: Description: Primary Use: Secondary Use: Guarantee: PRIDE APPLICATION Page 3 01/01/2006 Arizona Department of Transportation Product Resource Investment Deployment and Evaluation (PRIDE) Program PRODUCT MEETS THE FOLLOWING SPECIFICATIONS AND TEST PROCEDURES: (The applicable ADOT Specification must be identified for Section 1 Applications.) ADOT: ASTM: AASHTO: OTHER: PRODUCT is proposed for the following specific uses: GENERAL: Attach available literature pertaining to the product, including, but not limited to, instructions and limitations for use, composition or laboratory analyses, handling precautions, health hazards, a complete Material Safety Data Sheet, specifications, installation and maintenance manuals or pamphlets, and cost. The Arizona Department of Transportation reserves the right to refuse to test any material that cannot be safely tested with the laboratory equipment available to ADOT. If unused product portions would be considered hazardous waste (as defined by 40 CFR 261 et seq.) then the Applicant must accept the financial responsibility for proper return or disposal of this material. Return two copies of the completed Application and the appropriate attachments to: PRIDE Program Arizona Department of Transportation 2739 East Washington Street, Mail Drop 075R Phoenix, Arizona 85034-1422 Tel: (602) 712-3134 Two complete copies of each application (including attachments) must be submitted. PLEASE DO NOT SEND ANY PRODUCT SAMPLES UNTIL THEY ARE REQUESTED BY ADOT PRIDE APPLICATION Page 4 01/01/2006