Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Table of Contents Table of Contents Department Strategic Business Plans and Budgets Adult Probation Air Quality Animal Care and Control Assessor Assistant County Manager – 940 Assistant County Manager – 950 Board of Supervisors, District 1 Board of Supervisors, District 2 Board of Supervisors, District 3 Board of Supervisors, District 4 Board of Supervisors, District 5 Budget Call Center Clerk of the Board Clerk of the Superior Court Constables Correctional Health Services County Attorney County Manager County School Superintendent Deputy County Manager – 930 Elections Emergency Management Employee Benefits and Health Enterprise Technology Environmental Services Equipment Services Facilities Management Finance Human Resources Human Services Integrated Criminal Justice Information System Internal Audit Justice Courts Juvenile Probation Medical Examiner Parks and Recreation 1 24 38 47 53 56 64 66 68 70 72 74 78 82 90 116 120 134 159 165 180 183 191 205 222 243 260 270 281 288 299 313 317 321 332 353 367 i Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Table of Contents Planning and Development Procurement Services Public Defense System Public Fiduciary Public Health Real Estate Recorder Risk Management Sheriff Superior Court Transportation Treasurer Waste Resources & Recycling 389 400 406 431 437 466 469 480 493 536 566 584 593 ii Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Adult Probation Analysis by Gerald Lehr, Budget Analyst Summary Mission The mission of the Maricopa County Adult Probation Department is to provide assistance and adult pretrial and probation services to neighborhoods, courts, offenders and victims so that they experience enhanced safety and well-being. Vision An agency of professionals committed to continuous improvement in the quality of community life by offering hope to neighborhoods, victims and offenders. Strategic Goals Safe Communities By the end of FY 2020, Maricopa County Adult Probation Department (MCAPD) will enhance public safety by achieving the following benchmark:  Increase successful completions in Pretrial Supervision to 75% or higher. Status: The Adult Probation Department is working toward the goal of 75% and is currently at 63.3% successful completions in Pretrial Supervision. The department will continue to work to meet its goal of 75% or higher. Safe Communities By the end of FY 2020, MCAPD customers (neighborhoods, courts, offenders, and victims) will benefit from improved case processing by achieving the following benchmark:  Increase community restitution work hours completed to 52% or higher. Status: Community work service hours completed during the reporting period is currently at 62.47% for FY 2017, exceeding the goal of 52%. 1 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues CMRS - Community Restoration 92,232 81,875 68,046 76,471 EDUC - Adult Education 655,647 888,693 708,659 489,438 GGOV - General Government 2,817,166 2,810,800 2,744,170 2,505,029 ICMA - In Custody Management 985,485 972,000 952,515 1,031,814 INPB - Intensive Probation 1,184,854 436,700 458,091 517,310 SOFF - Sex offender 36,752 44,400 40,259 42,679 STDP - Standard Probation 8,049,589 8,430,670 7,898,763 8,492,398 TTAC - Transition and Treatment 1,798,276 1,957,574 1,557,536 1,979,352 WARR - Fugitive Apprehension 39,307 45,000 43,681 50,000 Revenues Total Sources $ 15,659,308 $ 15,667,712 $ 14,471,720 $ 15,184,491 BDFS - Budget and Financial Services 596,198 596,294 595,944 595,751 BUAS - Business Application Dev Supp 387,773 414,729 786,560 415,281 CMRS - Community Restoration 3,106,342 3,208,847 3,181,054 3,229,624 DVIO - Domestic Violence 1,839,285 2,137,624 2,136,060 2,534,553 EDUC - Adult Education 1,112,896 1,365,255 1,279,476 1,165,505 HRAC - Human Resources 371,413 372,311 488,745 543,800 ICMA - In Custody Management 2,574,353 2,728,530 2,633,410 2,787,387 INDS - Indirect Services 1,413,833 1,425,947 1,441,531 1,408,759 INFR - Infrastructure 1,075,570 1,487,433 1,334,724 1,461,563 INPB - Intensive Probation 8,154,200 8,522,142 8,467,501 9,632,802 MPOS - Elected and Statutory officials 205,109 209,604 212,034 219,707 ODIR - Executive Management 338,059 292,018 302,735 331,925 POOL - Pooled Costs (108,841) 140,205 PRES - Presentence 9,804,486 10,033,489 10,043,212 9,995,645 PROC - Procurement 168,180 168,185 168,185 168,180 PTRI - Pretrial Init Ap Release Info 2,529,485 2,505,688 2,414,952 2,400,583 PTSV - Pretrial Supervision 6,857,123 7,487,202 7,335,880 7,994,052 RISK - Risk Premiums 495,487 1,113,475 1,117,535 346,617 RMGT - Risk Management 809,715 894,470 855,824 894,819 RPRT - Compliance Monitoring 3,271,709 3,151,945 3,159,522 3,368,021 SMIL - Serious Mentally Ill 1,709,676 2,017,914 1,938,809 2,011,461 SOFF - Sex offender 6,824,277 7,475,811 7,407,268 8,049,217 SPPT - Operations Support 926,298 955,412 1,013,607 1,253,251 STDP - Standard Probation 32,145,385 35,406,354 33,885,335 35,269,184 TSPT - Technology Support 1,263,174 1,280,245 1,248,708 1,262,664 TTAC - Transition and Treatment 4,621,010 4,820,495 4,345,404 5,003,878 TYTH - Transferred Youth 683,225 706,915 688,964 697,209 VANS - Infrastructure Network Svcs 110,197 110,598 112,896 109,931 WARR - Fugitive Apprehension 2,688,734 2,765,003 2,755,412 2,757,998 Expenditures Total Uses $ 96,083,192 $ 103,545,094 $ 101,491,492 $ 105,909,367 2 Revised vs Adopted Variance Variance % (5,404) -6.60% (399,255) -44.93% (305,771) -10.88% 59,814 6.15% 80,610 18.46% (1,721) -3.88% 61,728 0.73% 21,778 1.11% 5,000 11.11% $ (483,221) -3.08% (543) -0.09% 552 0.13% 20,777 0.65% 396,929 18.57% (199,750) -14.63% 171,489 46.06% 58,857 2.16% (17,188) -1.21% (25,870) -1.74% 1,110,660 13.03% 10,103 4.82% 39,907 13.67% 108,841 -100.00% (37,844) -0.38% (5) -0.00% (105,105) -4.19% 506,850 6.77% (766,858) -68.87% 349 0.04% 216,076 6.86% (6,453) -0.32% 573,406 7.67% 297,839 31.17% (137,170) -0.39% (17,581) -1.37% 183,383 3.80% (9,706) -1.37% (667) -0.60% (7,005) -0.25% $ 2,364,273 2.28% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 2,550,542 2,773,301 2,574,946 2,321,492 10,233,666 9,987,611 9,420,764 10,244,849 2,863,652 2,900,000 2,466,938 2,614,350 11,448 6,800 9,072 3,800 Total Sources $ 15,659,308 $ 15,667,712 $ 14,471,720 $ 15,184,491 86,437,854 92,224,826 91,074,312 94,165,876 1,587,451 1,478,107 1,578,489 1,756,529 5,890,899 7,726,521 6,635,806 7,503,878 1,661,537 1,378,060 1,143,678 1,645,719 337,402 421,580 395,491 471,365 63 168,049 316,000 663,653 366,000 Total Uses $ 96,083,192 $ 103,545,094 $ 101,491,492 $ 105,909,367 Revised vs Adopted Variance Variance % (451,809) -16.29% 257,238 2.58% (285,650) -9.85% (3,000) -44.12% $ (483,221) -3.08% 1,941,050 2.10% 278,422 18.84% (222,643) -2.88% 267,659 19.42% 49,785 11.81% N/A 50,000 15.82% $ 2,364,273 2.28% Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 3 Revised vs Adopted FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 201 - Adult Probation Fees Revenues OPER - Operating 13,024,157 12,743,611 11,799,247 12,672,199 Fund 201 Total Sources 13,024,157 12,743,611 11,799,247 12,672,199 211 - Adult Probation Grants Revenues OPER - Operating 2,635,151 2,924,101 2,672,473 2,512,292 Fund 211 Total Sources 2,635,151 2,924,101 2,672,473 2,512,292 Total Sources $ 15,659,308 $ 15,667,712 $ 14,471,720 $ 15,184,491 100 - General Expenditures OPER - Operating 47,994,276 51,887,521 51,258,088 54,898,535 Expenditures NRNP - Non Recurring Non Project 167,415 54,000 41,884 54,000 Fund 100 Total Uses 48,161,691 51,941,521 51,299,972 54,952,535 201 - Adult Probation Fees Expenditures OPER - Operating 12,236,765 12,743,611 12,688,971 12,672,199 Expenditures NRNP - Non Recurring Non Project 46,487 820,000 470,224 800,000 Fund 201 Total Uses 12,283,252 13,563,611 13,159,195 13,472,199 211 - Adult Probation Grants Expenditures OPER - Operating 2,553,773 2,924,101 2,672,473 2,512,292 Fund 211 Total Uses 2,553,773 2,924,101 2,672,473 2,512,292 255 - Detention Operations Expenditures OPER - Operating 33,044,906 35,088,861 34,338,910 34,810,341 Expenditures NRNP - Non Recurring Non Project 39,570 27,000 20,942 162,000 Fund 255 Total Uses 33,084,476 35,115,861 34,359,852 34,972,341 Total Uses $ 96,083,192 $ 103,545,094 $ 101,491,492 $ 105,909,367 Variance $ (71,412) (71,412) -0.56% -0.56% (411,809) (411,809) (483,221) -14.08% -14.08% -3.08% 3,011,014 3,011,014 $ Variance % 5.80% 0.00% 5.80% (71,412) (20,000) (91,412) -0.56% -2.44% -0.67% (411,809) (411,809) -14.08% -14.08% (278,520) 135,000 (143,520) 2,364,273 -0.79% 500.00% -0.41% 2.28% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Staffing by Activity Activity Adult Education E Business Application Dev Supp B Community Restoration C Compliance Monitoring R Domestic Violence D Elected and Statutory officials M Executive Management O Fugitive Apprehension WHuman Resources H In Custody Management I Indirect Services I Infrastructure Network Svcs V Intensive Probation I Operations Support S Presentence P Pretrial Init Ap Release Info P Pretrial Supervision P Risk Management R Serious Mentally Ill S Sex offender S Standard Probation S Technology Support T Transferred Youth T Transition and Treatment T Department Total FY 2016 Adopted 13.10 4.75 45.03 62.30 25.75 1.00 2.50 32.00 3.50 36.32 18.05 1.25 94.46 17.00 124.10 30.00 75.68 4.00 19.25 85.80 387.96 3.75 8.25 47.45 1,143.25 FY 2017 Revised 13.45 5.00 47.25 42.30 29.75 1.00 2.50 31.00 3.00 35.67 19.05 1.25 105.78 17.00 127.10 29.00 82.68 3.50 23.60 92.82 404.05 3.50 7.25 48.00 1,175.50 FY 2017 Forecast 13.45 5.00 45.02 44.30 27.75 1.00 2.50 33.00 3.00 35.67 19.05 1.25 103.96 17.00 126.10 29.00 77.68 3.50 23.60 88.79 404.13 3.50 7.25 48.00 1,163.50 FY 2018 Adopted 13.45 5.00 46.01 44.30 32.75 1.00 2.50 32.00 3.00 35.67 19.05 1.25 112.96 17.00 126.10 29.00 80.68 3.50 23.60 95.80 415.13 3.50 7.25 49.00 1,199.50 Revised vs Adopted Variance Var % 0.0% 0.0% (1.24) -2.6% 2.00 4.7% 3.00 10.1% 0.0% 0.0% 1.00 3.2% 0.0% 0.0% 0.0% 0.0% 7.18 6.8% 0.0% (1.00) -0.8% 0.0% (2.00) -2.4% 0.0% 0.0% 2.98 3.2% 11.08 2.7% 0.0% 0.0% 1.00 2.1% 24.00 2.0% FY 2017 Revised 20.00 2.00 1.00 1.00 14.00 2.00 14.00 3.50 1.00 1.00 6.00 1.00 3.00 2.00 1.00 1.00 75.00 3.00 9.00 4.00 2.00 1.00 49.00 41.00 21.00 3.00 11.00 690.00 99.00 6.00 FY 2017 Forecast 20.00 2.00 1.00 1.00 14.00 2.00 14.00 3.50 1.00 1.00 6.00 1.00 3.00 2.00 1.00 1.00 73.00 3.00 9.00 4.00 2.00 1.00 49.00 41.00 21.00 3.00 11.00 683.00 99.00 6.00 FY 2018 Adopted 20.00 2.00 1.00 1.00 14.00 2.00 14.00 3.50 1.00 1.00 6.00 1.00 3.00 2.00 1.00 1.00 80.00 3.00 9.00 4.00 2.00 1.00 49.00 41.00 21.00 3.00 11.00 701.64 104.36 6.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 5.00 6.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 11.64 1.7% 5.36 5.4% 0.0% Staffing by Market Range Title Market Range Admin/Operations Specialist Business/Systems Analyst Business/Systems Analyst-Sr/Ld Collections Supervisor Collector Counseling Supervisor Counselor Deputy Director - Probation Director - Probation Education Manager - Detention Educator - Detention Exec Assistant to Director General Laborer Help Desk Coordinator Human Resources Analyst IT Security Analyst Justice System Clerk Justice System Clerk Associate Justice System Clerk Lead Justice System Clerk Supv Management Analyst Office Assistant Specialized Operations/Program Supervisor Presentence Screener Probation Assistant Probation Dispatcher Probation Dispatcher Supv Probation Manager Probation Officer Probation Officer Supervisor Program Coordinator FY 2016 Adopted 19.00 2.00 1.00 1.00 14.00 2.00 14.00 3.50 1.00 1.00 6.00 1.00 3.00 2.00 1.00 1.00 1.00 72.00 2.00 9.00 5.00 3.00 1.00 49.00 43.75 21.00 3.00 10.00 665.00 98.00 5.00 4 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Staffing by Market Range Title (continued) Market Range Programmer/Analyst Surveillance Officer Trainer Training Supervisor Department Total FY 2016 Adopted FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 81.00 1.00 1.00 1,143.25 1.00 86.00 1.00 1,175.50 1.00 83.00 1.00 1,163.50 FY 2016 Adopted FY 2017 Revised FY 2017 Forecast 1.00 88.00 1.00 1,199.50 Revised vs Adopted Variance Var % 0.0% 2.00 2.3% 0.0% N/A 24.00 2.0% Staffing by Fund Fund 100 General 201 Adult Probation Fees 211 Adult Probation Grants 255 Detention Operations Department Total FY 2018 Adopted Revised vs Adopted Variance Var % 776.00 792.00 784.00 805.00 13.00 1.6% 1.50 1.50 1.50 1.50 - 0.0% 24.75 24.00 24.00 24.00 - 0.0% 341.00 358.00 354.00 369.00 11.00 3.1% 1,143.25 1,175.50 1,163.50 1,199.50 24.00 2.0% Budget Highlights General Fund (100) Operating  Increase Personnel by $644,985 due to the addition of 13 staff across Sex Offender (4), Standard Probation (2), Domestic Violence (2) and support staff (5).  Increase Regular Benefits by $775,227 due to increased retirement contribution rates. Adult Probation Fees Fund (201) Non Recurring  Increase Services by $300,000 for system programming.  Increase Supplies by $100,000 for printers and radios.  Increase Capital by $150,000 for copiers and vehicle upgrades.  Increase Services by $250,000 for building repairs. Detention Fund (255) Operating  Increase Personnel by $649,071 for the addition of 11 staff across Prison Re-Entry (4), Intensive Probation (6) and Pretrial Electronic Monitoring (1).  Increase Regular Benefits by $427,596 due to increase in retirement contribution rates. Programs and Activities Behavioral Change Program The purpose of the Assessment and Behavioral Change Program is to provide assessment, treatment and education services to offenders so that they can experience positive behavioral change. Activities that comprise this program include:  Adult Education  Pretrial Supervision  Presentence 5  Pretrial Initial Appearance Release Information  Transition and Treatment Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Adult Education Activity The purpose of the Adult Education Activity is to provide services to adult students so they can develop new life skills through successful completion of the education program. Mandates: A.R.S. §12-299 establishes that the Superior Court, through Adult Probation, is responsible for establishing community punishment programs, including educational services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Revenue Percent of students who achieve at least one successful gain in education classes operated by MCAPD during the reporting period. Average number of students who participated in education classes operated by MCAPD during the reporting period. Number of students who terminate (exit) from education classes operated by MCAPD during the reporting period. Annual average number of students who participated in education classes operated by MCAPD during the fiscal year. Average number of students in need (directed, referred, inquiry) of MCAPD operated education services. Rev vs Adopted Variance Var % 25.9% 12.7% 12.7% 12.7% 0.0% 0.0% 335 248 248 248 - 0.0% 68 298 298 298 - 0.0% 348 264 264 264 - 0.0% 381 297 297 297 - 0.0% Average cost per student who participates in MCAPD operated education classes per year. $ 3,197.98 $ 5,171.42 $ 4,846.50 $ 4,414.79 $ (756.63) -17.1% TOTAL SOURCES $ 655,647 $ 888,693 $ 708,659 $ 489,438 $ (399,255) -44.9% TOTAL USES $ 1,112,896 $ 1,365,255 $ 1,279,476 $ 1,165,505 $ (199,750) -14.6% Expenditure Activity Narrative: The average number of students in need is maintained by the Workforce Innovation Opportunity Act (WIOA), which prioritizes jobs and employment over education. Presentence Activity The purpose of the Presentence Activity is to provide timely investigations, screenings, assessments, and objective sentencing reports to the judge so they can make informed and evidence-based sentencing decisions. Mandates: A.R.S. §12-251 establishes standard probation and establishes qualifications for probation officers and support staff. A.R.S. §12-253 establishes standard probation power and duties. A.R.S. §§13-701, 13-914, 13-4410, and 13-4424 establish the need for a pre-sentence report. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of presentence investigation reports submitted to the Court that did not have continuances submitted by MCAPD during the reporting period. Number of presentence investigation reports completed during the reporting period. Demand Number of presentence investigation reports ordered by the court to be completed during the reporting period. Expenditure Ratio Expenditure Average cost per presentence investigation report per year. $ TOTAL USES $ Rev vs Adopted Variance Var % 98.7% 94.9% 94.9% 94.9% 0.0% 0.0% 15,013 16,168 16,168 16,168 - 0.0% 15,013 16,168 16,168 16,168 - 0.0% 653.07 $ 620.58 $ 621.18 $ 618.24 $ (2.34) -0.4% 9,804,486 $ 10,033,489 $ 10,043,212 $ 9,995,645 $ (37,844) -0.4% Pretrial Initial Appearance Release Information Activity The purpose of the Pretrial Jail Initial Appearance Release Information Activity is to provide information on arrested defendants to the Initial Appearance Court Judges so they can make informed decisions regarding the defendant's custody status in a timely manner. 6 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Mandates: A.R.S. §13-3967 establishes that at an appearance before a judicial officer any person who is charged with a public offense that is bail-able as a matter of right shall be ordered released pending trial on his own recognizance or on the execution of bail in an amount specified by the judicial officer. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of Pretrial Initial Appearance defendant packets submitted to the Court within the 24-hour statutory mandate during the reporting period. Number of Initial Appearance defendant packets presented to the court during the reporting period. Number of Initial Appearance defendant packets ordered by the court during the reporting period. Average cost per Initial Appearance defendant packets $ presented to the court per year. TOTAL USES $ Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 48,336 50,884 50,793 50,793 (91) -0.2% 48,336 50,884 50,793 50,793 (91) -0.2% 52.33 $ 2,529,485 $ 49.24 $ 2,505,688 $ 47.54 $ 2,414,952 $ 47.26 $ (1.98) -4.2% 2,400,583 $ (105,105) -4.2% Pretrial Supervision Activity The purpose of the Pretrial Supervision Activity is to provide supervision to conditionally released defendants so they can appear for court without having to be incarcerated. Mandates: A.R.S. §13-3967 establishes that at an appearance before a judicial officer any person who is charged with a public offense that is bail-able as a matter of right shall be ordered released pending trial on his own recognizance or on the execution of bail in an amount specified by the judicial officer. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Demand Expenditure Ratio Expenditure Percent of defendants who successfully complete release conditions during the reporting period. Percent of defendants who fail to initially appear to Pretrial Services during the reporting period. Number of defendants exiting (successful and unsuccessful) from pretrial services during the reporting period. Average number of defendants who appear for pretrial supervision during the reporting period Annual average number of defendants supervised by Pretrial Services during the fiscal year. Average number of defendants ordered to be supervised by Pretrial Services during the reporting period. Rev vs Adopted Variance Var % 74.3% 62.6% 63.3% 62.6% 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 8,400 9,462 9,569 9,600 138 1.5% - - - - - N/A 2,793 3,207 3,207 3,410 203 6.3% 2,793 3,207 3,207 3,410 203 6.3% Average cost per defendant on Pretrial Supervision per year. $ 2,455.11 $ 2,334.64 $ 2,287.46 $ 2,344.30 $ 9.65 0.4% TOTAL USES $ 6,857,123 $ 7,487,202 $ 7,335,880 $ 7,994,052 $ 506,850 6.8% Activity Narrative: The total expenditures are increasing due to an increased number of defendants being supervised Pretrial. The increase is due to efforts made by Criminal Justice organizations to reduce the number of defendants that remain incarcerated pending resolution of their criminal matters. The Pretrial Supervision Activity unit staff will increase by 1 Probation Officer Supervisor. Transition and Treatment Activity The purpose of the Transition and Treatment Activity is to provide evidence-based practice treatment services to probationers so they can make positive, pro-social behavioral changes and successfully complete the treatment program. Mandates: A.R.S. §§12-299, 13-3422, and 13-901.01 establishes that Superior Court, though, Adult Probation, is responsible for establishing community punishment programs, including drug treatment. 7 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of jail days saved by releasing probationers early from jail into treatment during the reporting period. 38.2% 57.1% 34.5% 34.5% (22.6%) -39.6% Result Percent of probationers who successfully completed MCAPD operated and/or funded treatment and residential services during the reporting period. Average number of probationers who participate in MCAPD operated and/or funded treatment and residential service during the reporting period. Number of probationers who were terminated from MCAPD operated and/or funded treatment and residential services during the reporting period. Number of jail days saved by releasing probationers early from jail into treatment during the reporting period. 53.2% 59.8% 58.7% 53.6% (6.2%) -10.4% 1,785 2,039 2,006 2,006 (34) -1.6% 1,226 1,352 1,382 1,873 521 38.5% 4,932 4,768 5,564 6,000 1,232 25.8% Output Annual average number of probationers who participate in MCAPD operated and/or funded treatment and residential service during the fiscal year. 1,785 2,039 2,006 2,039 - 0.0% Demand Number of jail days ordered for probationers who are released from jail into treatment during the reporting period. Average number of probationers who are referred and/or court-ordered to MCAPD operated and/or funded treatment and residential services during the reporting period. Average cost per probationer to receive MCAPD operated and/or funded treatment and residential services per year. 12,927 6,926 14,357 14,476 7,550 109.0% 1,079 855 932 1,003 148 17.3% 89.94 3.7% Output Output Output Demand Expenditure Ratio $ 2,588.80 $ 2,364.15 $ 2,166.20 $ TOTAL SOURCES $ 1,798,276 $ 1,957,574 $ 1,557,536 $ 1,979,352 $ 21,778 1.1% TOTAL USES $ 4,621,010 $ 4,820,495 $ 4,345,404 $ 5,003,878 $ 183,383 3.8% 2,454.08 $ Revenue Expenditure Community Justice Program The purpose of the Community Justice Program is to provide public safety through offender accountability and restoration to victims and community members so that they can live in revitalized, restored and safer neighborhoods. Activities that comprise this program include:  Community Restoration  Compliance Monitoring  Domestic Violence  Seriously Mentally Ill  Fugitive Apprehension  Sex Offender  In Custody Management  Standard Probation  Indirect Services  Transferred Youth  Intensive Probation Community Restoration Activity The purpose of the Community Restoration Activity is to provide the collection of victim restitution and the completion of community work service hours to victims and the community so they can recover from financial and emotional harm. Mandates: A.R.S. §§12-299, 13-914, and 13-916 establishes that Superior Court, through Adult Probation, is responsible for establishing community punishment programs, including community restitution. A.R.S. §13-3825 establishes that community notification of a person convicted of a crime must occur when they arrive in the state. A.R.S. §13-4415 establishes victim notification for any probation modifications. 8 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Demand Demand Expenditure Ratio Percent of probationers who complete community work service hours ordered by the court during the reporting period. Percent of opted-in victims satisfied with MCAPD. Percent of probationers paying restitution during the reporting period. Average number of probationers ordered to pay restitution and/or perform Community Restitution Service during the fiscal year. Average number of probationers ordered to pay victim restitution during the reporting period. Average number of probationers ordered to perform community work service hours during the reporting period. Average annual cost to provide Financial Compliance and Community Restitution services during the fiscal year. Rev vs Adopted Variance Var % 0.0% 62.5% 62.5% 62.5% 0.0% 0.0% 56.5% 75.4% 75.4% 75.4% 0.0% 0.0% 77.4% 79.2% 79.2% 79.2% 0.0% 0.0% - 9,773 9,773 9,773 - 0.0% 3,889 3,173 3,173 3,173 - 0.0% - 6,600 6,600 6,600 - 0.0% N/A $ 328.34 $ 325.49 $ 330.46 2.13 0.6% 76,471 $ (5,404) -6.6% 20,777 0.6% $ Revenue TOTAL SOURCES $ 92,232 $ 81,875 $ 68,046 $ TOTAL USES $ 3,106,342 $ 3,208,847 $ 3,181,054 $ Expenditure 3,229,624 $ Domestic Violence Activity The purpose of the Domestic Violence Probation Supervision Activity is to provide specialized supervision and align services to offender risk profiles and criminogenic needs to domestic violence probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Expenditure Percentage of active domestic violence probationers sentenced for a new felony offense while supervised during the fiscal year. Percent of domestic violence probationers who successfully complete probation during the reporting period. Average number of active domestic violence probationers supervised during the reporting period. Average number of domestic violence probationers supervised during the fiscal year. Excludes Limited Jurisdiction (LJ) cases. Number of domestic violence probationers terminated from probation during the reporting period. Annual average number of Domestic Violence probationers supervised (includes LJ cases). Average number of active domestic violence probationers ordered to be supervised during the reporting period. Average cost per active Domestic Violence probationer per year. TOTAL USES Rev vs Adopted Variance Var % 5.6% 6.0% 6.0% 5.5% (0.5%) -7.8% 46.3% 46.4% 46.4% 46.3% (0.1%) -0.2% 872 969 969 1,051 82 8.5% 872 969 969 1,051 82 8.5% 294 325 326 252 866 961 951 1,036 75 7.8% 866 961 951 1,036 75 7.8% (73) -22.5% $ 2,109.27 $ 2,206.01 $ 2,204.40 $ 2,411.56 $ 205.55 8.5% $ 1,839,285 $ 2,137,624 $ 2,136,060 $ 2,534,553 $ 396,929 18.6% Activity Narrative: The average number of active probationers in the Domestic Violence Activity continues to increase resulting in the need for additional Probation Officers. Domestic Violence staff will increase by 1 Probation Officer and 1 Surveillance Officer. 9 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Fugitive Apprehension Activity The purpose of the Fugitive Apprehension Activity is to provide investigation and apprehension services to the Court so they can make informed decisions regarding public safety and return absconded probationers to the Court. Mandates: A.R.S. §13-901 establishes standard probation, the conditions, and fees. A.R.S. §13-916 establishes intensive probation, the conditions, and fees and establishes qualifications for probation officers and support staff. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Output Output Output Demand Expenditure Ratio Revenue Percent of newly ordered warrants cleared during the reporting period. Percent of warrants cleared during the fiscal year. Rev vs Adopted Variance Var % 0.0% 61.1% 61.1% 61.1% 0.0% 0.0% 52.6% 51.5% 51.5% 51.5% 0.0% 0.0% The percentage of warrants cleared with targeted criteria, out of the total warrants cleared during the reporting period. Total number of probationers on warrant status cleared during the reporting period. Average number of probationers on warrant status being sought by Adult Probation during the reporting period. 15.9% 15.5% 15.5% 15.5% 0.0% 0.0% 7,212 7,551 7,551 7,551 - 0.0% 6,279 6,398 6,398 6,398 - 0.0% Average number of probationers on warrant status with targeted criteria being sought by Adult Probation during the reporting period. Annual average number of probationers on warrant status. Total number of probationers newly placed on warrant status by the Court during the reporting period. Average cost per probationer on warrant status during the fiscal year. 981 1,017 1,017 1,017 - 0.0% 6,279 6,557 6,557 6,557 - 0.0% 7,511 7,530 7,530 7,530 - 0.0% $ 428.21 $ 421.69 $ 420.22 $ 420.62 $ TOTAL SOURCES $ 39,307 $ 45,000 $ 43,681 $ 50,000 $ TOTAL USES $ 2,688,734 $ 2,765,003 $ 2,755,412 $ 2,757,998 $ (1.07) -0.3% 5,000 11.1% (7,005) -0.3% Expenditure In Custody Management Activity The purpose of the In Custody Management Activity is to provide pro-social behaviors through assessment, case planning, treatment, and appropriate responses to probationers so they can be held accountable and increase their success rate of transition to the community post jail release. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. 10 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Demand Expenditure Ratio Revenue Percentage of jailed probationers who received services under In-Custody Management during the reporting period. Percent of jail days saved through Court Liaison during the reporting period. Annual average number of jailed probationers who received in-custody management services during the fiscal year. Number of jail days required for probationers going through violation proceedings during the reporting period. Average daily number of jailed probationers who receive In-Custody Management services from the Work Furlough and Custody Management Unit, plus the total number of probationers handled by Court Liaison who were revoked to DOC, reinstated without jail, or received less than 30 days jail during the reporting period. Average number of jailed probationers assigned to InCustody Management services from the Work Furlough and Custody Management Units, plus the total number of probationers assigned to Court Liaison who were revoked to Department of Corrections, reinstated without jail, or received less than 30 days jail during the reporting period. Average cost per year, per probationer to provide incustody management services. Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 47.2% 48.8% 48.3% 48.3% (0.5%) -0.9% 2,008 1,951 1,951 1,951 - 0.0% 194,532 196,648 199,222 214,000 17,352 8.8% 2,008 1,951 1,988 2,008 57 2.9% 2,008 1,951 1,988 2,008 57 2.9% 30.17 2.1% $ 1,282.05 $ 1,398.53 $ 1,349.77 $ 1,428.70 $ TOTAL SOURCES $ 985,485 $ 972,000 $ 952,515 $ 1,031,814 $ 59,814 6.2% TOTAL USES $ 2,574,353 $ 2,728,530 $ 2,633,410 $ 2,787,387 $ 58,857 2.2% Expenditure Activity Narrative: The number of jail days required for probationers going through violation proceedings during the reporting period is anticipated to increase. This is due to the increase of the subpopulations of probationers in custody reintegration, work furlough, and court liaison units. Indirect Services Activity The purpose of the Indirect Services Activity is to provide case monitoring services to probationers who are allowed to return or relocate to their residence in another state or county, complete a prison term, transition to community supervised probation, and are detained prior to deportation to their country of citizenship so they can minimize their risk to public safety by preventing re-arrest for a new offense. Mandates: A.R.S. §§31-467 establishes interstate compacts for supervision of parolees, probationers, and adult offenders. 11 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Expenditure Rev vs Adopted Variance Var % Percent of Sex Offenders who check in with Adult Probation within 72 hours of discharge from Department of Corrections during the reporting period. Percent of probationers on deportation status through Immigration and Customs Enforcement (ICE) who are returned to MCAPD for action due to arrest, technical violation, or investigation during the reporting period. Average number of probationers monitored according to Indirect Services standards during the reporting period. 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 0.3% 0.4% 0.4% 0.4% (0.0%) -10.0% 15,545 15,101 15,522 15,522 Number of Sex Offenders whose probation was ordered by the court to start following discharge from Department of Corrections who were required to to report to MCAPD during the reporting period Average number of probationers on deportation status through ICE during the reporting period. Annual average number of probationers monitored by Indirect Services during the fiscal year. Average number of probationers ordered by the court and/or transfered from field supervision to be monitored by Indirect Services during the reporting period. 235 273 268 268 2,179 1,950 1,962 15,545 15,101 15,545 15,101 Average cost per probationer monitored by Indirect Services per year. $ TOTAL USES $ 90.95 $ 1,413,833 $ 94.43 $ 1,425,947 $ 421 2.8% (5) -1.8% 1,962 12 0.6% 15,101 15,101 - 0.0% 15,522 15,522 421 2.8% 92.87 $ 1,441,531 $ 90.76 $ (3.67) -4.0% 1,408,759 $ (17,188) -1.2% Intensive Probation Activity The purpose of the Intensive Probation Activity is to provide community supervision and encourage prosocial behaviors of high risk probationers through assessment, case planning, treatment and appropriate responses to behaviors. Aligning services to offender risk profiles and criminogenic needs to high risk probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §§13-913 through 13-920 establishes intensive probation, power and duties, probation officer qualifications, and probation conditions and fees. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % Percent of IPS probationers who successfully exit IPS and are not revoked to prison or jail during the reporting period. Percent of active IPS probationers sentenced for a new felony offense while supervised during the reporting period. Average number of IPS probationers who are supervised during the fiscal year. Average number of active IPS probationers supervised during the reporting period. Total number of IPS probationers discharged from IPS during the reporting period. Average number of active IPS probationers ordered to be supervised during the reporting period. Average cost per IPS probationer per year. 55.8% 54.1% 54.1% 53.8% (0.3%) -0.5% 11.1% 13.0% 13.2% 13.0% (0.0%) -0.1% 1,015 1,109 1,092 1,272 163 14.7% 1,015 1,109 1,092 1,272 163 14.7% 1,177 1,284 1,284 1,300 16 1.2% 1,015 1,109 1,092 1,272 163 14.7% $ 8,033.69 $ 7,684.53 $ 7,754.12 $ 7,572.96 $ (111.57) -1.5% TOTAL SOURCES $ 1,184,854 $ 436,700 $ 458,091 $ 517,310 $ 80,610 18.5% TOTAL USES $ 8,154,200 $ 8,522,142 $ 8,467,501 $ 9,632,802 $ 1,110,660 13.0% Expenditure Activity Narrative: Over the past year, Adult Probation has seen an increase in the average risk score of individuals sentenced to supervised probation. There is also an increase in those assessed as mediumhigh and high risk. This impacts the number of individuals identified as suitable or appropriate for Intensive Probation (IPS). Intensive Probation staff will increase by 6 Probation Officers. 12 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Compliance Monitoring Activity The purpose of the Compliance Monitoring Activity is to provide appropriately reduced levels of supervision to court ordered unsupervised probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of unsupervised probationers sentenced for a new felony while being monitored during the fiscal year. 5.9% 9.0% 9.0% 9.0% 0.0% 0.0% Result Percent of unsupervised probationers who successfully complete probation during the reporting period. 97.3% 99.2% 98.9% 98.9% (0.3%) -0.3% Output Average number of Compliance Monitoring probationers supervised during the reporting period. Annual average number of unsupervised probationers monitored during the fiscal year. Average number of unsupervised probationers ordered by the court to be monitored during the reporting period. 4,368 3,815 3,879 3,879 64 1.7% 4,368 3,815 3,879 3,879 64 1.7% 4,368 3,815 3,879 3,879 64 1.7% 42.07 4.8% 216,076 6.9% Output Demand Expenditure Ratio Expenditure The average cost per unsupervised probationer per fiscal year. $ 749.02 $ 826.20 $ 814.52 $ TOTAL USES $ 3,271,709 $ 3,151,945 $ 3,159,522 $ 868.27 $ 3,368,021 $ Activity Narrative: The Public Safety Assessment (PSA), changes in bail/bond practices and prosecution practices, placed probationers on higher levels of supervision causing a decrease in the unsupervised population. Seriously Mentally Ill Activity The purpose of the Seriously Mentally Ill Activity is to provide specialized supervision and align services to offender risk profiles and criminogenic needs to Seriously Mentally Ill probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. 13 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Expenditure Percent of active seriously mentally ill probationers sentenced for a new felony offense while supervised during the fiscal year. Percent of seriously mentally ill probationers who successfully complete probation during the reporting period. Annual average number of active seriously mentally ill probationers supervised during the fiscal year. Annual average number of active SMI probationers supervised during the fiscal year. Number of active seriously mentally ill probationers terminated from probation during the reporting period. Average number of active seriously mentally ill probationers supervised during the reporting period. Average number of active seriously mentally ill probationers ordered to be supervised by the Court during the reporting period. Average cost per active SMI probationer per year. $ 2,267.47 $ 2,528.71 $ 2,429.59 $ TOTAL USES $ 1,709,676 $ 2,017,914 $ 1,938,809 $ Rev vs Adopted Variance Var % 8.1% 8.1% 8.1% 8.1% (0.1%) -0.9% 75.6% 80.5% 77.3% 76.8% (3.6%) -4.5% 754 798 798 867 69 8.6% 754 798 798 867 69 8.6% 287 348 348 348 - 0.0% 754 798 788 867 69 8.6% 754 798 788 867 69 8.6% 2,320.02 $ (208.69) -9.0% 2,011,461 $ (6,453) -0.3% Activity Narrative: Cases are now screened at presentence, rather than later in the field, and Seriously Mentally Ill (SMI) status is verified with the Regional Behavioral Health Authority (RBHA). Improvements in collaboration across agencies are also increasing the ability to identify the SMI population. Sex Offender Activity The purpose of the Sex Offender Probation Supervision Activity is to provide specialized supervision and align services to offender risk profiles and criminogenic needs to Sex Offender probationers so they can enhance their likelihood to remain in the community and reduce commitments to the DOC. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Percent of active Sex Offender probationers sentenced for a new felony offense while supervised during the reporting period. Average number of Sex Offender probationers supervised during the reporting period. Annual average number of active Sex Offender probationers supervised during the fiscal year. Average number of active Sex Offender probationers ordered to be supervised during the reporting period. Average cost per active Sex Offender probationer supervised per year. Rev vs Adopted Variance (0.1%) Var % 1.8% 2.5% 2.4% 2.4% -4.0% 2,331 2,457 2,563 2,725 268 10.9% 2,331 2,457 2,563 2,725 268 10.9% 2,331 2,457 2,563 2,725 268 10.9% $ 2,927.62 $ 3,042.66 $ 2,890.08 $ 2,953.84 $ (88.82) -3.0% TOTAL SOURCES $ 36,752 $ 44,400 $ 40,259 $ 42,679 $ (1,721) -3.9% TOTAL USES $ 6,824,277 $ 7,475,811 $ 7,407,268 $ Expenditure 8,049,217 $ 573,406 7.7% Activity Narrative: The number of probationers ordered to be supervised by Sex Offender officers has been increasing slightly and will continue to do so as the majority of the Sex Offender population is sentenced to lifetime probation. The Sex Offender staff will increase by 1 Probation Officer, 1 Surveillance Officer and 1 Probation Officer Supervisor. 14 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Standard Probation Activity The purpose of the Standard Probation Activity is to provide community supervision and encourage prosocial behaviors of probationers through assessment, case planning, treatment and appropriate responses to behaviors. Aligning services to offender risk profiles and criminogenic needs to probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §12-251 establishes standard probation and establishes qualifications for probation officers and support staff. A.R.S. §12-253 establishes standard probation power and duties. A.R.S. §12269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Revenue Percent of active standard probationers convicted of a new felony offense while supervised during the fiscal year. Percent of standard probationers who successfully complete probation during the reporting period. Annual average number of active Standard probationers supervised during the fiscal year. Average number of active standard probationers supervised during the fiscal year. (Excludes Interstate Compact) Average number of active standard probationers supervised for the reporting period. Number of Standard probationers terminated from probation during the reporting period. Average number of active standard probationers ordered to be supervised during the reporting period. (Includes Interstate Compact) Average cost per active Standard probationer per year. $ 1,938.10 $ 2,093.94 $ 2,003.98 $ TOTAL SOURCES $ 8,049,589 $ 8,430,670 $ 7,898,763 $ 8,492,398 TOTAL USES $ 32,145,385 $ 35,406,354 $ 33,885,335 $ 35,269,184 Rev vs Adopted Variance Var % 7.0% 6.4% 6.4% 6.8% 0.4% 6.2% 69.0% 67.9% 68.6% 68.9% 1.0% 1.4% 16,586 16,909 16,909 17,234 325 1.9% 15,851 16,909 16,909 17,234 325 1.9% 16,586 16,909 16,909 17,234 325 1.9% 6,244 6,137 6,189 6,189 52 0.8% 16,586 16,909 16,909 17,234 325 1.9% 2,046.49 $ (47.45) -2.3% $ 61,728 0.7% $ (137,170) -0.4% Expenditure Activity Narrative: Standard Probation staff will increase by 1 Probation Officer, and 1 Probation Officer Supervisor. The Prison Re-Entry unit falls under Standard Probation and staff will increase by 3 Probation Officers and 1 Probation Officer Supervisor. There are several service areas within this activity. While two of these areas are seeing increases, others are decreasing causing an overall net reduction. Transferred Youth Activity The purpose of the Transferred Youth Supervision Activity is to provide specialized supervision and align services to offender risk profiles and criminogenic needs to Transferred Youth probationers so they can enhance their likelihood to remain in the community and successfully complete probation. Mandates: A.R.S. §§12-251 and 13-901 establishes standard probation, the conditions, and fees and establishes qualifications for probation officers and support staff; A.R.S. §12-253 establishes the powers and duties of adult probation officers; A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. 15 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of active transferred youth sentenced for a new felony offense while supervised during the fiscal year. 17.9% 19.0% 19.2% 19.5% 0.5% 2.6% Result Percent of transferred youth probationers who successfully complete probation during the reporting period. Average number of active transferred youth probationers being supervised during the reporting period. 58.1% 58.5% 59.3% 58.0% (0.5%) -0.8% 201 200 198 195 (5) -2.5% 201 200 198 195 (5) -2.5% 117 118 108 100 (18) -15.3% 201 200 198 195 (5) -2.5% Output Output Output Demand Expenditure Ratio Expenditure Annual average number of active transferred youth supervised during the reporting period during the fiscal year. Number of transferred youth probationers terminated from probation during the reporting period. Average number of active transferred youth ordered to be supervised by the Court during the reporting period. Average cost per active Transferred Youth probationer per year. $ 3,403.36 $ 3,534.58 $ 3,479.62 $ 3,575.43 $ 40.86 1.1% TOTAL USES $ 683,225 $ 706,915 $ 688,964 $ 697,209 $ (9,706) -1.4% 16 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $50,970,130 $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $1,117,391 $1,117,391 Employee Compensation and Benefits Total $1,117,391 Reallocations: Reallocations: Agenda Item Judicial Branch Interdepartmental Appropriation Transfer MEMO Reallocations Total ($200,000) ($200,000) Reallocations Total ($200,000) FY 2017 Revised Budget $51,887,521 Base Adjustments: Base Adjustments: Agenda Item Adult Probation Caseload Increase Adult Probation Mid-Year Staffing Adjustment NA $63,356 C-11-17-005-M-00 $415,645 Base Adjustments Total $479,001 Base Adjustments Total $479,001 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($5,842) ($5,842) Employee Compensation and Benefits Total ($5,842) Reallocations: Reallocations: Agenda Item Judicial Branch Interdepartmental Appropriation Transfer MEMO 17 $200,000 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation General Fund (100) (continued) Operating Expenditure Reallocations Total Revenue $200,000 Reallocations Total $200,000 FY 2018 Baseline Budget $52,560,680 Base Adjustments: Base Adjustments: $0 Agenda Item Adult Probation Caseload Increase NA $644,985 Base Telecom Adjustment NA ($63,202) Radio Charges Adjustment NA $45,057 Risk Management Adjustment NA ($525,744) Base Adjustments Total $101,096 Base Adjustments Total $101,096 Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA $807,528 Savings Associated with New Retirement Rates NA ($32,301) Employee Retirement and Benefits Total $775,227 Employee Compensation and Benefits Total $775,227 Reallocations: Reallocations: Agenda Item Adult Probation Reallocation Between Funds NA Realloc Vehicle Funding from D110 to D740 NA Reallocations Total ($830,017) ($25,000) ($855,017) Reallocations Total ($855,017) FY 2018 Tentative Budget $52,581,986 Percent Change From Baseline $0 0.04% Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Employee Market Compensation Adjustments NA Employee Salary Adjustments Total $3,766 $3,766 Employee Compensation and Benefits Total $3,766 Reallocations: Reallocations: Agenda Item Reallocation Between Funds NA Reallocations Total $2,312,783 $2,312,783 Reallocations Total $2,312,783 FY 2018 Adopted Budget $54,898,535 Percent Change From Baseline 4.45% 18 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation General Fund (100) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $54,000 $0 FY 2017 Revised Budget $54,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($54,000) ($54,000) Non Recurring Total ($54,000) FY 2018 Baseline Budget $0 Base Adjustments: Base Adjustments: $0 Agenda Item Adult Probation Caseload Increase NA Base Adjustments Total $54,000 $54,000 Base Adjustments Total $54,000 FY 2018 Adopted Budget $54,000 $0 Operating Expenditure Revenue FY 2017 Adopted Budget $12,743,611 $12,743,611 FY 2017 Revised Budget $12,743,611 $12,743,611 FY 2018 Baseline Budget $12,743,611 $12,743,611 Adult Probation Fees Fund (201) Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total ($73,227) ($73,227) Base Adjustments Total ($73,227) Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA $1,815 Employee Retirement and Benefits Total $1,815 Employee Compensation and Benefits Total $1,815 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total ($71,412) - ($71,412) $12,672,199 $12,672,199 -0.56% -0.56% Fees and Other Revenues Total ($71,412) FY 2018 Adopted Budget Percent Change From Baseline 19 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Adult Probation Fees Fund (201) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $820,000 FY 2017 Revised Budget $820,000 Non Recurring: Non Recurring: Revenue $0 Agenda Item Other Non Recurring NA ($820,000) Non Recurring Total ($820,000) Non Recurring Total ($820,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA $800,000 Non Recurring Total $800,000 Non Recurring Total $800,000 FY 2018 Adopted Budget $800,000 $0 Adult Probation Fees Fund (201) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 2,279,704 $ 2,618,534 $ 2,618,534 $ 3,020,613 $ 1,660,665 Sources Operating 13,024,157 Non-Recurring Total Sources: 12,743,611 $ Uses Operating Non-Recurring 13,024,157 $ 12,743,611 11,799,247 12,743,611 $ 12,743,611 $ 11,799,247 12,236,765 12,743,611 12,743,611 12,688,971 46,487 820,000 820,000 470,224 $ 13,159,195 12,672,199 800,000 12,283,252 $ Structural Balance $ 787,392 $ - $ - $ (889,724) $ - Accounting Adjustments $ 4 $ - $ - $ - - $ 3,020,613 3,020,613 $ 20 $ 13,563,611 12,672,199 $ 1,798,534 1,798,534 $ $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 13,563,611 12,672,199 - - 1,798,534 1,798,534 $ 1,660,665 1,660,665 $ $ $ 13,472,199 860,665 860,665 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Adult Probation Grants Fund (211) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $2,807,783 $2,807,783 $116,318 $116,318 $116,318 $116,318 Agenda Item Adult Probation FY 2017 Grant Appropriation Adjustment C-11-17-006-G-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $116,318 $116,318 $2,924,101 $2,924,101 ($116,318) ($116,318) ($116,318) ($116,318) Agenda Item Adult Probation FY 2017 Grant Appropriation Adjustment C-11-17-006-G-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: ($116,318) ($116,318) $2,807,783 $2,807,783 Agenda Item Risk Management Adjustment NA Base Adjustments Total ($18,689) ($18,689) Base Adjustments Total ($18,689) Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA $2,138 Employee Retirement and Benefits Total $2,138 Employee Compensation and Benefits Total $2,138 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 21 ($278,940) ($295,491) ($278,940) ($295,491) ($278,940) ($295,491) $2,512,292 $2,512,292 -10.52% -10.52% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Adult Probation Grants Fund (211) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (139,681) $ (139,681) $ (139,681) $ (58,299) $ (58,299) Sources Operating 2,635,151 Non-Recurring Total Sources: 2,807,783 $ Uses Operating 2,635,151 $ 2,807,783 2,553,773 Non-Recurring $ 2,924,101 2,512,292 $ 2,672,473 2,512,292 - $ 2,553,773 $ Structural Balance $ 81,378 $ - $ - $ - $ - Accounting Adjustments $ 4 $ - $ - $ - $ - $ (58,299) (58,299) $ (139,681) (139,681) $ 2,924,101 $ 2,672,473 $ 2,672,473 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 2,807,783 $ 2,924,101 - 2,512,292 - - 2,807,783 - 2,672,473 2,924,101 - (139,681) (139,681) $ $ (58,299) (58,299) $ 2,512,292 (58,299) (58,299) Detention Fund (255) Operating Expenditure Revenue FY 2017 Adopted Budget $34,545,666 $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $543,195 $543,195 Employee Compensation and Benefits Total $543,195 FY 2017 Revised Budget $35,088,861 Base Adjustments: Base Adjustments: $0 Agenda Item Adult Probation Caseload Increase Adult Probation Mid-Year Staffing Adjustment NA $108,865 C-11-17-005-M-00 $300,016 Base Adjustments Total $408,881 Base Adjustments Total $408,881 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($1,152) ($1,152) Employee Compensation and Benefits Total ($1,152) FY 2018 Baseline Budget $35,496,590 Base Adjustments: Base Adjustments: Agenda Item 22 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Adult Probation Detention Fund (255) (continued) Operating Expenditure Adult Probation Caseload Increase NA $649,071 Base Telecom Adjustment NA ($26,907) Radio Charges Adjustment NA $19,182 Risk Management Adjustment NA ($222,425) Base Adjustments Total Revenue $418,921 Base Adjustments Total $418,921 Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA $454,889 Savings Associated with New Retirement Rates NA ($27,293) Employee Retirement and Benefits Total $427,596 Employee Compensation and Benefits Total $427,596 Reallocations: Reallocations: Agenda Item Adult Probation Reallocation Between Funds NA $830,017 Realloc Vehicle Funding from D110 to D740 NA ($50,000) Reallocations Total $780,017 Reallocations Total $780,017 FY 2018 Tentative Budget $37,123,124 Percent Change From Baseline $0 4.58% Reallocations: Reallocations: Agenda Item Reallocation Between Funds NA Reallocations Total ($2,312,783) ($2,312,783) Reallocations Total ($2,312,783) FY 2018 Adopted Budget $34,810,341 $0 Percent Change From Baseline -1.93% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $27,000 $0 FY 2017 Revised Budget $27,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($27,000) ($27,000) Non Recurring Total ($27,000) FY 2018 Baseline Budget $0 Base Adjustments: Base Adjustments: $0 Agenda Item Adult Probation Caseload Increase NA Base Adjustments Total $162,000 $162,000 Base Adjustments Total $162,000 FY 2018 Adopted Budget $162,000 23 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Air Quality Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The mission of the Air Quality Department is to improve the air of Maricopa County so residents and visitors can live, work, and play in a healthy environment. Vision The Department strives to collaborate with customers, residents and visitors to improve the air quality of Maricopa County and build and promote a healthy environment and economy. Strategic Goals Safe Communities By 2020, Maricopa County residents and visitors will experience cleaner air, as evidenced by decreases in the average annual concentrations of air contaminants over 2015 levels. Status: For Fiscal Year 2016, PM2.5 (smoke) was reduced 3%, PM10 (dust) reduced 5% and Ozone reduced 1%. Safe Communities By 2020, Maricopa County residents and visitors will experience cleaner air, as evidenced by increasing compliance rates with general permit requirements from 79% to 85%. Status: This is a new strategic goal for Fiscal Year 2018. Department Specific By 2020, Maricopa County residents and visitors will experience increased knowledge of air quality issues and steps they can take to help improve air quality, as evidenced by an increase in air quality messaging and campaign impressions by 20%. Status: This is a new strategic goal for Fiscal Year 2018. Department Specific By 2020, Maricopa County customers will realize increased access to government services as evidenced by their ability to apply and pay for 100% of MCAQD general permits online. Status: This is a new strategic goal for Fiscal Year 2018. 24 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Sources and Uses by Activity Activity Revenues CAQM - Air Quality Monitoring COMA - Compliance Assurance DCPR - Dust Cntrl Permit Regulation GGOV - General Government LREC - Large Source Permit Regulation FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted - - - 1,926,739 (1,926,739) - - - 12,597,745 (12,597,745) 6,635,270 6,924,239 6,998,258 5,069 32,040 1,403,732 1,204,000 1,631,639 (304,094) ODIR - Executive Management - 18,000 7,705 PORA - Pollution Reduction Assistance - - - RCOM - Regulation Compliance RECO - Records Management SPPT - Operations Support SREC - Small Source Permit Regulation 32,040 18,000 1,210,964 1,204,000 (1,210,964) 0.00% 100.00% 0.00% 100.00% 0.00% 0.00% 915,599 1,218,154 2,004 2,412 2,004 - 0.00% - - 7,210 - - 0.00% 5,171,040 - 5,320,318 168,545 233,813 199,813 183,374 915,599 0.00% 2,899 TRDA - Alternative Commuting 1,501,963 1,807,138 1,854,097 1,955,302 Revenues Total Sources $ 15,491,391 $ 16,223,338 $ 16,586,421 $ 17,742,794 Expenditures AQPI - AQ Public Information 471,232 475,468 340,021 BDFS - Budget and Financial Services 6,924,239 Variance % 643,655 5,298,803 - Revised vs Adopted Variance 5,320,318 (148,164) $ (1,519,456) 100.00% 100.00% -8.20% -9.37% 475,468 100.00% 50,439 21.57% CAQM - Air Quality Monitoring - - - 3,302,842 (3,302,842) COMA - Compliance Assurance - - - 8,143,361 (8,143,361) 0.00% 437,605 (18,727) -4.47% CSCA - Central Service Cost Alloc DCPR - Dust Cntrl Permit Regulation ENOR - Engagement and Outreach FACI - Facilities Management INFR - Infrastructure LREC - Large Source Permit Regulation ODIR - Executive Management 664,136 418,878 418,863 2,080,737 2,439,316 2,168,176 - - 966,403 874,456 (53,101) -6.47% 191,079 132,769 226,552 (35,473) -18.56% 1,342,374 1,815,728 1,977,780 339,722 344,555 348,038 - - - - - RISK - Risk Premiums 0.00% 821,355 - RECO - Records Management 100.00% 26,198 PORA - Pollution Reduction Assistance RCOM - Regulation Compliance 2,439,316 (1,236,424) 777,737 POOL - Pooled Costs PROC - Procurement 1,236,424 0.00% 28,203 35,136 34,005 3,607,983 4,096,328 4,292,676 2,188 3,000 1,853 362,588 1,640,623 31,814 3,000 1,815,728 100.00% (18,033) -5.23% - 0.00% (1,640,623) 0.00% 3,322 9.45% 4,096,328 100.00% - 0.00% 194,508 53,953 53,947 63,524 (9,571) -17.74% SPPT - Operations Support 2,149,931 2,546,775 2,253,741 3,263,243 (716,468) -28.13% SREC - Small Source Permit Regulation 2,816,323 3,476,820 3,340,631 TRDA - Alternative Commuting 1,476,776 1,814,711 1,591,136 TSPT - Technology Support Expenditures - 3,476,820 100.00% 1,855,532 (40,821) -2.25% 8,450 8,450 8,450 Total Uses $ 16,146,593 $ 18,775,365 $ 18,128,302 $ 21,633,388 $ (2,858,023) 0.00% -15.22% 25 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 11,590,412 11,212,000 10,926,836 10,987,275 Revised vs Adopted Variance 224,725 2,854,189 4,139,552 4,140,093 5,403,005 Revenues Charges For Services 457,125 464,742 507,315 445,470 19,272 Revenues Fines and Forfeits 401,364 355,000 894,178 855,000 (500,000) Revenues Interest Income 69,606 32,040 41,309 32,040 - Revenues Miscellaneous 118,695 20,004 76,690 20,004 - Total Sources $ 15,491,391 $ 16,223,338 $ 16,586,421 $ 17,742,794 Expenditures Personal Services (1,263,453) Variance % 2.00% -30.52% 4.15% -140.85% 0.00% 0.00% $ (1,519,456) -9.37% (282,620) -2.49% 11,367 1.91% 10,723,669 11,369,707 11,178,264 11,652,327 684,369 595,158 516,937 583,791 2,787,489 4,555,536 4,161,598 7,035,869 (2,480,333) -54.45% 911,472 947,282 1,125,678 1,000,304 (53,022) -5.60% Expenditures Travel and Transportation 50,142 206,472 75,253 215,319 (8,847) -4.28% Expenditures Utilities 67,246 102,028 85,675 97,340 4,688 4.59% 8,450 8,450 8,450 8,450 - 0.00% 913,756 990,732 976,447 1,039,988 (49,256) -4.97% Total Uses $ 16,146,593 $ 18,775,365 $ 18,128,302 $ 21,633,388 $ (2,858,023) -15.22% Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Transfers Out Expenditures Capital Outlay Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 32,896 Fund 100 Total Sources 32,896 503 - Air Quality Grants Revenues OPER - Operating 2,854,189 Fund 503 Total Sources 2,854,189 504 - Air Quality Fees Revenues OPER - Operating 12,604,306 Fund 504 Total Sources 12,604,306 Total Sources $ 15,491,391 $ 100 - General Expenditures OPER - Operating 810,957 Expenditures AQM1 - Air Qual Monitoring Equip 404,582 Expenditures AQM0 - Air Qual Monitoring Equip Oper Fund 100 Total Uses 1,215,539 503 - Air Quality Grants Expenditures OPER - Operating 2,921,468 Expenditures NRNP - Non Recurring Non Project Fund 503 Total Uses 2,921,468 504 - Air Quality Fees Expenditures OPER - Operating 11,764,268 Expenditures NRNP - Non Recurring Non Project 245,318 Fund 504 Total Uses 12,009,586 Total Uses $ 16,146,593 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted Variance - - 4,139,552 4,139,552 3,420 3,420 4,139,552 4,139,552 Variance % 0.00% 0.00% 5,403,005 5,403,005 (1,263,453) (1,263,453) -30.52% -30.52% 12,083,786 12,443,449 12,339,789 12,083,786 12,443,449 12,339,789 16,223,338 $ 16,586,421 $ 17,742,794 (256,003) (256,003) $ (1,519,456) -2.12% -2.12% -9.37% 810,957 308,080 1,119,037 810,957 308,080 1,119,037 810,957 308,080 1,119,037 308,080 (308,080) - 0.00% 100.00% 0.00% 0.00% 4,128,306 4,128,306 3,774,088 3,774,088 5,403,005 5,403,005 (1,274,699) (1,274,699) -30.88% 0.00% -30.88% 11,114,786 10,821,941 11,193,314 2,413,236 2,413,236 3,918,032 13,528,022 13,235,177 15,111,346 18,775,365 $ 18,128,302 $ 21,633,388 (78,528) (1,504,796) (1,583,324) $ (2,858,023) -0.71% -62.36% -11.70% -15.22% 26 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Staffing by Activity Activity Air Quality Monitoring C Alternative Commuting T AQ Public Information A Budget and Financial Services B Compliance Assurance C Dust Cntrl Permit Regulation D Engagement and Outreach E Executive Management O Large Source Permit Regulation L Operations Support S Pollution Reduction Assistance P Procurement P Regulation Compliance R Small Source Permit Regulation S Trip Reduction Department Total FY 2016 Adopted 3.00 4.49 29.13 2.00 18.85 6.00 0.50 30.75 38.40 12.00 145.12 FY 2017 Revised 11.75 2.00 3.00 26.54 2.00 8.75 6.00 0.50 38.00 45.11 143.65 27 FY 2017 Forecast 11.00 2.00 3.00 26.64 2.00 8.71 6.00 0.50 38.75 44.05 142.65 FY 2018 Adopted 19.00 11.75 3.00 89.40 10.00 3.00 5.00 1.00 0.50 142.65 Revised vs Adopted Variance Var % 19.00 N/A 0.0% (2.00) -100.0% 0.0% 89.40 N/A (26.54) -100.0% 10.00 N/A 1.00 50.0% (8.75) -100.0% (1.00) -16.7% 1.00 N/A 0.0% (38.00) -100.0% (45.11) -100.0% N/A (1.00) -0.7% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Staffing by Market Range Title Market Range Accountant Admin/Operations Specialist Administrative Manager Administrative Staff Supv Administrative Supervisor Air Instrument Technician Air Instrument Technician Sr Air Instrument Technician Supv Air Quality Division Manager Air Quality Enforcement Spec Air Quality Eng Supv Air Quality Engineer Air Quality Managing Supv Air Quality Operations Supervisor Air Quality Planner Air Quality Planner Senior Air Quality Planning Supv Air Quality Policy Advisor Air Quality Specialist Air Quality Specialist Senior Air Quality Specialist Supv Atmospheric Science Pro Business/Systems Analyst Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Deputy Director - Air Quality Development Svcs Supervisor Development Svcs Technician Development Svcs Technician Ld Development Svcs Technician Sr Director - Air Quality Engineer - Air Quality Engineering Associate Engineering Manager Exec Assistant to Director Finance Manager Grant/Contract Administrator Instrumentation Technician Air IT Project Manager Management Analyst Management Assistant Media Specialist Office Assistant Office Assistant Specialized Operations/Program Manager Operations/Program Supervisor RDSA Ombudsman Special Projects Manager Title Examiner Trainer Department Total FY 2016 Adopted FY 2017 Revised 1.00 7.49 1.00 1.00 2.00 2.00 3.00 2.00 2.00 1.00 7.75 2.00 1.00 30.38 9.00 7.00 1.00 1.00 2.00 1.00 1 4.00 1.00 3.00 16.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 1.00 11.00 1.00 0.50 2.00 1.00 145.12 FY 2017 Forecast 1.00 8.00 9.00 3.00 2.00 3.00 2.00 2.00 3.00 1.00 2.75 4.00 3.00 1.00 29.40 11.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 1.00 2.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 9.00 1.00 1.00 0.50 1.00 143.65 FY 2018 Adopted 1.00 8.00 1.00 9.00 3.00 2.00 3.00 2.00 2.00 3.00 1.00 2.75 4.00 3.00 1.00 29.40 11.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 9.00 1.00 1.00 0.50 1.00 142.65 1.00 8.00 1.00 9.00 3.00 2.00 3.00 2.00 2.00 3.00 1.00 2.75 4.00 3.00 1.00 29.40 11.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 9.00 1.00 1.00 0.50 1.00 142.65 Revised vs Adopted Variance Var % 0.0% 0.0% N/A N/A 1.00 N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -25.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% (1.00) -50.0% N/A 0.0% 0.0% 0.0% 0.0% N/A 0.0% N/A 0.0% (1.00) (0.7%) Staffing by Fund Fund 503 Air Quality Grants 504 Air Quality Fees Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 21.00 14.75 14.00 14.75 - 0.0% 124.12 128.90 128.65 127.90 (1.00) -0.8% 145.12 143.65 142.65 142.65 (1.00) -0.7% 28 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Budget Highlights General Fund (100) Air Quality Monitoring Equipment Operating  $308,080 for Capital Equipment to replace non-functioning or end-of-useful life air monitoring equipment and one (1) Replacement Vehicle. Air Quality Grant Fund (503) Operating  Increase revenue by $1,263,453 for EAP 103, 105 and Clean Diesel Grant Awards.  Increase expenditures by $1,270,687 for salary adjustments for grant year expense overlap, general supplies and capital equipment.  Increase Internal Service Charges by $4,012 for the impact of the changes in central service cost allocation. Air Quality Fees Fund (504) Operating  Increase Revenue by $256,003 for the net change in license and permits, other charges for services and fines and forfe its revenue.  Increase Internal Service Charges by $35,472 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $14,741 for the impact of the changes in central service cost allocation.  Increase Other Supplies and Services by $18,744 for over baseline submission.  Increase Internal Service Charges by $9,571 for the impact of the changes in risk management charges. Air Quality Fees Fund (504) Non Recurring Non Project  $338,300 of Other IT Non Recurring for RDSA/OET supplies, services and equipment charges.  $820,000 of Software/Upgrade(s) for Accela automation system upgrade, replace the Environmental Management System database and improve customer on-line access.  $186,522 of RDSA IT Carryforward.  $665,000 for Air Quality Programs for continued support of the Ozone and Burn Cleaner, Burn Better campaigns and to continue a multi-year effort to reduce the environmental impact of aging fleet vehicles.  $150,000 to support environmental projects and partnerships with Arizona State University.  $500,000 to fund the retrofit of 300 additional fireplaces in West and South Phoenix.  $958,210 for Supplemental Environmental Projects funded by Fisher Industries and Queen Creek Landfill settlements.  $300,000 of Other Services for consulting services. 29 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Programs and Activities Air Quality Program The purpose of the Air Quality Program is to provide air pollution information and regulatory services to customers, residents and visitors so they can effectively contribute to the attainment of the national ambient air quality standards. Activities that comprise this program include:  Air Monitoring  Engagement and Outreach  Alternative Commuting  Pollution Reduction Assistance  Compliance Assurance Air Monitoring Activity The purpose of the Air Monitoring Activity is to provide air quality data and analysis services to customers, residents and visitors of Maricopa County so they can make decisions on how to conduct their daily lives. Mandates: 40 CFR Part 58 §58.16 defines ambient air quality surveillance. 40 CFR Part 58: Appendix A defines quality assurance requirements for SLAMS, SPMs and PSD Monitoring. 40 CFR Part 58 §58.10(a)(1-2) defines annual monitoring network plan and periodic network assessment. 40 CFR Part 58 §58.15 defines annual air monitoring data certification. Measure Type Result Result Output Output Demand Demand Expenditure Ratio Measure Description FY 2016 Actual Percent of time that the air monitoring data management system is available to customers, residents and visitors of Maricopa County. Percent of usable air monitoring data points provided. Number of hours the air monitoring data management system is available to customers, residents and visitors of Maricopa County. Number of usable data points delivered. Number of hours the air monitoring data management system is required. Number of usable data points required. Expenditure per hour the air monitoring data management system is available to customers, residents and visitors of Maricopa County. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A 100.0% 94.5% N/A N/A N/A N/A - - - 8,760 462,500 N/A N/A N/A N/A - - - 8,760 472,000 N/A N/A N/A N/A N/A N/A 7.14 N/A N/A N/A $ Revenue TOTAL SOURCES $ - $ - $ - $ 1,926,739 $ 1,926,739 100.0% TOTAL USES $ - $ - $ - $ 3,302,842 $ 3,302,842 100.0% Expenditure Activity Narrative: Air Monitoring is a new activity in FY 2018. Alternative Commuting Activity The purpose of the Alternative Commuting Activity is to provide commuter data, plan development and ongoing support services to employers, schools and other organizations so they can administer effective strategies to reduce single occupancy vehicle trips. Mandates: A.R.S. § 49-581 defines the travel reduction program. A.R.S. §49-583 defines duties and powers of the task force. A.R.S. §49-584 defines staff duties. A.R.S. §49-588 defines requirements for major employers. A.R.S. §49-587 defines voluntary participation. 30 Maricopa County FY 2018 Adopted Budget Measure Type Department Budgets — Expanded Air Quality Measure Description FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Result Percent of participating employer sites, schools or other organizations that achieve a reduction in single occupancy vehicle trips over a three year period. N/A N/A N/A 2.5% N/A N/A Output Number of employer training and outreach sessions provided. - - - 48 N/A N/A Output Number of commuter analysis reports and plan reviews provided. - - - 3,000 N/A N/A - - - 1,200 65,200,000 N/A N/A N/A N/A - - - 48 N/A N/A - - - 3,000 N/A N/A - - - 1,200 N/A N/A N/A N/A 0.03 N/A N/A Demand Number of Travel Reduction Program audits, compliance assistance visits and consultations provided. Number of Single Occupancy Vehicle trips reduced. Number of employer trainings and outreach sessions demanded. Demand Number of commuter analysis reports and plan reviews demanded. Demand Expenditure Ratio Number of Travel Reduction Program audits, compliance assistance visits and consultations demanded. Total operating activity expenditures per number of trips reduced. Output Output N/A $ Revenue TOTAL SOURCES $ 1,501,963 $ 1,807,138 $ 1,854,097 $ 1,955,302 $ 148,164 7.6% TOTAL USES $ 1,476,776 $ 1,814,711 $ 1,591,136 $ 1,855,532 $ 40,821 2.2% Expenditure Activity Narrative: Alternative Commuting is a new activity in FY 2018 (formerly, Travel Reduction Program). Compliance Assurance Activity The purpose of the Compliance Assurance Activity is to provide regulatory, education, permitting, inspection and enforcement services to the regulated community so they can comply with air quality rules and regulations. Mandates: 40 CFR Part 70.11 states the requirements for enforcement authority. MCAQD Rule 100, Section 105 defines the right of inspection of premises. MCAQD Rule 100, Section 106 defines the right of inspection of records. A.R.S. §49-488 defines the special inspection warrant. A.R.S. §49-510 defines the production of records. A.R.S. §49-511 defines order of abatement. A.R.S. § 49-512 defines injunctive relief. A.R.S. §49-513 states the civil penalties process. MCAQD Rule 316, Section 309 defines requirements for basic dust control training class. MCAQD Rule 310, Section 310 defines requirements for dust control training classes for dust generating operations. 40 CFR Part 70 defines State Operating Permit Programs. MCAQD Rule 210 defines Title V Permit Provisions. MCAQD Rule 220 defines Non-Title V Permit Provisions. MCAQD Rule 230 defines General Permits. MCAQD Rule 314 regulates open outdoor fires and indoor fireplaces at commercial institutional establishments. MCAQD Rule 310 regulates fugitive dust from dust-generating operations. MCAQD Rule 352 regulates gasoline cargo tank testing and use. 40 CFR Part 61 states National Emission Standards for Hazardous Air Pollutants. 40 CFR Parts 51, 60, 61 and 63 and MCAQD Rule 270 define performance tests. 40 CFR 51.30(a) defines every-year inventory. 40 CFR 51.30(b) defines triennial inventory. MCAQD Rule 100, Section 505 defines Annual Emission Inventory Report. 40 CFR 51.1115 (b) defines emissions inventory requirements. A.R.S. Titles 41, 49 and EROP Policy regulate requirements for rule adoptions. 40 CFR part 51 states general information for inventory preparers. 31 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percent of the regulated community in compliance with air quality rules and regulations. Demand Demand Demand Percent of permit decisions provided within the department's defined timeliness standards. Number of permit decisions provided. Number of inspections provided. Number of cases resolved. Number of permit application decisions demanded. Number of inspections demanded. Number of cases opened. Expenditure Ratio Expenditure Ratio Total operating activity expenditures per permit decision provided. Total operating activity expenditures per inspection provided. Result Output Output Output Department Budgets — Expanded Air Quality FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A N/A N/A 92.0% N/A N/A N/A - N/A - N/A - N/A N/A N/A N/A N/A N/A - - - 95.0% 5,362 16,500 690 5,362 16,500 690 N/A N/A N/A N/A N/A N/A N/A $ 1,518.72 N/A N/A N/A N/A N/A $ 493.54 N/A N/A Revenue TOTAL SOURCES $ - $ - $ - $ 12,597,745 $ 12,597,745 100.0% TOTAL USES $ - $ - $ - 100.0% Expenditure $ 8,143,361 $ 8,143,361 Activity Narrative: Compliance Assurance is a new activity in FY 2018. Engagement and Outreach Activity The purpose of the Engagement and Outreach Activity is to provide air quality information and education services to customers, residents and visitors of Maricopa County so they can take actions that help improve air quality and protect their health. Mandates: Clean Air Act Section 507 defines small business stationary source technical and environmental compliance assistance program. A.R.S. §49-507 defines technical assistance to small businesses. A.R.S. §39-121 defines inspection of public records. Measure Type Measure Description FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Result Percent change in County-wide average smoke concentrations measured during the wood burning season (November through February) over a three year period. N/A N/A N/A -0.1% N/A N/A Result Percent change in County-wide average dust concentrations over a three year period. N/A N/A N/A -0.1% N/A N/A Result Percent change in County-wide average ozone concentrations measured during the ozone season (April through September) over a three year period. N/A N/A N/A -33.3% N/A N/A Output Output Output Number of public education campaign impressions delivered. Number of news releases delivered. Number of media interviews delivered. - - - 90,000,000 4 12 N/A N/A N/A N/A N/A N/A Output Number of public education events and presentations delivered. - - - 60 N/A N/A - - - 50 240 240 N/A N/A N/A N/A N/A N/A Number of news releases demanded. Number of media interviews demanded. - - - 90,000,000 4 12 N/A N/A N/A N/A N/A N/A Demand Number of public education events and presentations demanded. - - - 60 N/A N/A Demand Demand Demand Expenditure Ratio Number of school curricula developed and school visits demanded. Number of social media posts demanded. Number of business assistance contacts demanded. Total operating activity expenditures per number of public education campaign impressions delivered. - - - 50 240 240 N/A N/A N/A N/A N/A N/A N/A N/A 0.01 N/A N/A 1,236,424 100.0% Output Output Output Demand Demand Demand Number of school curricula developed and school visits delivered. Number of social media posts delivered. Number of business assistance contacts provided. Number of public education campaign impressions demanded. N/A $ Expenditure TOTAL USES $ - $ 32 - $ - $ 1,236,424 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Activity Narrative: Engagement and Outreach is a new activity in FY 2018. Pollution Reduction Assistance Activity The purpose of the Pollution Reduction Assistance Activity is to provide repair, retrofit and replacement services to home, vehicle and equipment owners so they can use their property with reduced impact to air quality. Mandates: A.R.S. §49-474.03 defines the voluntary vehicle repair and retrofit program. A.R.S. §49474.04 regulates the appointment of an advisory committee for the voluntary vehicle repair and retrofit program. Measure Type Result Measure Description Percent of qualified homeowners who receive a fireplace retrofit. Demand Demand Percent of eligible vehicle owners that receive vehicle emission repair services. Number of participants served. Number of education materials provided. Number of Fireplace Retrofit Program installations. Number of Vehicle Emission program repairs provided. Number of people requesting program participation. Number of education materials demanded. Demand Demand Expenditure Ratio Number of Fireplace Retrofit program installations demanded. Number of vehicle emissions repairs demanded. Total operating activity expenditures per number of participants served. Result Output Output Output Output FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A N/A N/A 100.0% N/A N/A N/A - N/A - N/A - 90.0% 1,300 1,300 333 1,000 1,300 1,300 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A - - - 333 1,000 N/A N/A N/A N/A N/A N/A 1,262.02 N/A N/A N/A $ Revenue TOTAL SOURCES $ - $ - $ - $ 1,210,964 $ 1,210,964 100.0% TOTAL USES $ - $ - $ - $ 1,640,623 $ 1,640,623 100.0% Expenditure Activity Narrative: Pollution Reduction Assistance is a new activity in FY 2018. 33 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Appropriated Budget Reconciliations General Fund (100) Operating Expenditure FY 2017 Adopted Budget $810,957 FY 2017 Revised Budget $810,957 FY 2018 Baseline Budget $810,957 FY 2018 Adopted Budget $810,957 Percent Change From Baseline Revenue 0% Air Qual Monitoring Equip Operating Expenditure Revenue $0 $0 FY 2017 Adopted Budget FY 2017 Revised Budget FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Agenda Item Base Adjustment Increases NA Base Adjustments Total $308,080 $308,080 Base Adjustments Total $308,080 FY 2018 Adopted Budget $308,080 $0 Expenditure Revenue FY 2017 Adopted Budget $4,128,306 $4,139,552 FY 2017 Revised Budget $4,128,306 $4,139,552 FY 2018 Baseline Budget $4,128,306 $4,139,552 Air Quality Grant Fund (503) Operating Base Adjustments: Base Adjustments: Agenda Item Central Service Cost Allocation NA Base Adjustments Total $4,012 $4,012 Base Adjustments Total $4,012 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Revenue & Expenditure Adjustments NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 34 $1,270,687 $1,263,453 $1,270,687 $1,263,453 $1,270,687 $1,263,453 $5,403,005 $5,403,005 30.88% 30.52% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Air Quality Grant Fund (503) Fund Balance Summary Beginning Spendable Fund Balance Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 $ Sources Operating Total Sources: (29,612) $ (29,612) $ 2,854,189 $ 2,854,189 4,139,552 $ 4,139,552 (29,612) $ 4,139,552 4,139,552 $ 4,139,552 (96,901) $ $ 4,139,552 268,563 5,403,005 $ 5,403,005 Uses Operating 2,921,468 4,128,306 3,774,088 5,403,005 4,128,306 $ 4,128,306 $ 3,774,088 $ $ (67,279) $ 11,246 $ 11,246 $ 365,464 $ - $ (10) $ - $ - $ $ - $ (96,901) $ (96,901) $ $ Structural Balance Accounting Adjustments Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 4,128,306 $ Total Uses: $ 2,921,468 (18,366) $ (18,366) $ (18,366) $ (18,366) $ - 268,563 268,563 $ $ 5,403,005 268,563 268,563 Air Quality Fee Fund (504) Operating Expenditure Revenue FY 2017 Adopted Budget $11,114,786 $12,083,786 FY 2017 Revised Budget $11,114,786 $12,083,786 FY 2018 Baseline Budget $11,114,786 $12,083,786 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $35,472 Central Service Cost Allocation NA $14,741 Other Supplies and Services NA $18,744 Risk Management Adjustment NA Base Adjustments Total $9,571 $78,528 Base Adjustments Total $78,528 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total $256,003 - $256,003 $11,193,314 $12,339,789 0.71% 2.12% Fees and Other Revenues Total $256,003 FY 2018 Adopted Budget Percent Change From Baseline 35 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Air Quality Fee Fund (504) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $2,413,236 FY 2017 Revised Budget $2,413,236 Information and Communications Technology: Technology Non-Project: Agenda Item Other IT Non Recurring NA Technology Non-Project Total ($537,584) ($537,584) Information and Communications Technology Total ($537,584) Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Other Non Recurring NA Non Recurring Total ($1,317,970) ($557,682) ($1,875,652) Non Recurring Total ($1,875,652) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Non-Project: Agenda Item Other IT Non Recurring NA Software/Upgrade(s) NA Technology Non-Project Total $338,300 $820,000 $1,158,300 Technology Projects: Agenda Item Carryforward for FY17 RDSA IT NA Technology Projects Total $186,522 $186,522 Information and Communications Technology Total $1,344,822 Non Recurring: Non Recurring: Agenda Item Air Quality Programs NA $665,000 ASU Environmental Projects / Partnership NA $150,000 Fireplace Retrofit(s) NA $500,000 Landfill Settlement Project(s) NA $958,210 Other Services NA Non Recurring Total $300,000 $2,573,210 Non Recurring Total $2,573,210 FY 2018 Adopted Budget $3,918,032 36 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Air Quality Air Quality Fee Fund (504) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 12,023,552 $ 12,015,145 $ 12,015,145 $ Sources Operating Total Sources: $ 12,604,306 12,604,306 $ 12,083,786 12,083,786 $ 12,083,786 12,083,786 $ 12,618,255 $ 11,826,527 $ 12,339,789 12,339,789 12,443,449 12,443,449 Uses Operating Non-Recurring 11,764,268 11,114,786 11,114,786 10,821,941 245,318 2,413,236 2,413,236 2,413,236 11,193,314 3,918,032 Total Uses: $ 12,009,586 $ 13,528,022 $ 13,528,022 $ 13,235,177 $ 15,111,346 Structural Balance $ 840,038 $ 969,000 $ 969,000 $ 1,621,508 $ 1,146,475 Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ (17) $ 12,618,255 12,618,255 - $ 10,570,909 10,570,909 $ 37 $ $ $ - 10,570,909 10,570,909 $ $ $ - 11,826,527 11,826,527 $ $ $ - 9,054,970 9,054,970 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Animal Care and Control Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The mission of the Animal Care and Control Department (MCACC) is to promote and protect the health, safety and welfare of people and pets in Maricopa County so that citizens can be free from nuisances, diseases and other dangers caused by animals. Vision Animal Care and Control strives to reduce the dangers and nuisances caused by irresponsible pet ownership and to protect pets from abuse, neglect, and homelessness. Strategic Goals The Animal Care and Control Strategic Business Plan is under review. New goals will be provided in FY 2019 that will consider stakeholder recommendations while facilitating the Board of Supervisor’s approved strategies. Sources and Uses by Activity Activity Revenues ACEF - Animal Control Enforcement DOGL - Dog Licensing FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 3,338,915 3,474,714 3,749,933 3,749,933 275,219 8,019,541 8,065,740 8,081,697 8,017,648 7,000 39,652 232,000 GGOV - General Government (13,407) LCSN - Low Cost Spay Neuter 623,315 ODIR - Executive Management Revised vs Adopted Variance - - Variance % 7.92% (48,092) -0.60% - (7,000) -100.00% 25,223 - (232,000) -100.00% - 2,000 PETA - Pet Adoption Revenues 1,875,165 1,870,260 1,756,935 3,025,868 Total Sources $ 13,843,529 $ 13,649,714 $ 13,653,440 $ 14,795,449 Expenditures ACEF - Animal Control Enforcement 2,911,759 3,148,335 2,856,795 3,060,228 $ 2,000 0.00% 1,155,608 1,145,735 61.79% 8.39% (88,107) -2.80% BDFS - Budget and Financial Services 1,129,908 1,136,487 1,142,574 1,246,550 110,063 9.68% CSCA - Central Service Cost Alloc 1,006,579 1,670,791 1,209,339 1,518,373 (152,418) -9.12% DOGL - Dog Licensing 2,154,314 3,521,390 1,562,150 1,539,034 (1,982,356) -56.29% 61,055 60,166 63,286 64,288 49,778 (335,554) 68,145 308,216 184,048 796,198 HRAC - Human Resources INFR - Infrastructure LCSN - Low Cost Spay Neuter ODIR - Executive Management 1,261,280 643,770 -191.85% (184,048) -100.00% 489,010 1,074,848 1,239,223 -753.90% 6,009,806 6,802,543 6,387,924 6,926,463 123,920 1.82% PROC - Procurement 41,082 44,814 43,211 46,911 2,097 4.68% 130,432 202,751 161,641 197,010 (5,741) -2.83% 58,079 269,542 (46,041) 771 (268,771) -99.71% (23,082) (581,328) -9.16% -3.46% SPPT - Operations Support TSPT - Technology Support Expenditures (164,375) 6.85% PETA - Pet Adoption RISK - Risk Premiums 806,291 - 4,122 178,452 252,105 5,125 229,023 Total Uses $ 15,798,815 $ 16,793,043 $ 14,739,357 $ 16,211,715 38 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous FY 2016 Actual 7,858,112 FY 2017 Revised 8,123,805 80,753 - FY 2017 Forecast Revised vs Adopted FY 2018 Adopted 8,037,116 Variance 8,055,713 33,247 (68,092) - - Variance % -0.84% 0.00% 4,778,271 4,742,719 5,204,754 5,437,806 695,087 14.66% 1,537 3,700 2,756 4,500 800 21.62% 19,840 17,230 13,266 12,230 1,105,016 762,260 362,301 1,285,200 Total Sources $ 13,843,529 $ 13,649,714 $ 13,653,440 $ 14,795,449 (5,000) 522,940 68.60% 1,145,735 8.39% Expenditures Personal Services 9,144,990 9,839,439 9,357,357 9,954,857 115,418 1.17% Expenditures Supplies 1,142,594 1,296,117 1,123,870 1,172,542 (123,575) -9.53% Expenditures Other Services 3,708,637 3,621,928 2,749,078 2,905,212 (716,716) -19.79% 347,323 209,582 82,428 294,654 85,072 40.59% Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out Expenditures Capital Outlay $ -29.02% 12,533 30,208 6,911 39,855 9,647 31.94% 297,005 315,594 304,291 363,997 48,403 15.34% 1,139,867 1,140,175 1,140,175 1,140,598 423 0.04% 5,866 340,000 (24,753) 340,000 Total Uses $ 15,798,815 $ 16,793,043 $ 14,739,357 $ 16,211,715 $ (581,328) 0.00% -3.46% Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 572 - Animal Control License/Shelter Revenues OPER - Operating 10,415,435 Fund 572 Total Sources 10,415,435 573 - Animal Control Grants Revenues OPER - Operating (33,247) Revenues NRNP - Non Recurring Non Project 114,000 Fund 573 Total Sources 80,753 574 - Animal Control Field Operations Revenues OPER - Operating 3,347,341 Fund 574 Total Sources 3,347,341 Total Sources $ 13,843,529 $ 100 - General Expenditures OPER - Operating 758,954 Fund 100 Total Uses 758,954 572 - Animal Control License/Shelter Expenditures OPER - Operating 11,190,880 Expenditures NRNP - Non Recurring Non Project 437,226 Fund 572 Total Uses 11,628,106 573 - Animal Control Grants Expenditures NRNP - Non Recurring Non Project 80,753 Fund 573 Total Uses 80,753 574 - Animal Control Field Operations Expenditures OPER - Operating 3,331,002 Expenditures NRNP - Non Recurring Non Project Fund 574 Total Uses 3,331,002 Total Uses $ 15,798,815 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 10,175,000 10,175,000 - 9,870,260 9,870,260 33,247 33,247 758,954 758,954 758,954 758,954 11,936,923 38,806 11,975,729 10,573,408 35,897 10,609,305 11,362,828 15,000 11,377,828 - $ 275,219 275,219 1,145,735 (574,095) (23,806) (597,901) - 3,733,360 3,371,098 3,749,933 325,000 325,000 4,058,360 3,371,098 4,074,933 16,793,043 $ 14,739,357 $ 16,211,715 39 870,516 870,516 - 758,954 758,954 - Variance 11,045,516 11,045,516 3,474,714 3,749,933 3,749,933 3,474,714 3,749,933 3,749,933 13,649,714 $ 13,653,440 $ 14,795,449 - Revised vs Adopted - $ 16,573 16,573 (581,328) Variance % 8.56% 8.56% 0.00% 0.00% 0.00% 7.92% 7.92% 8.39% 0.00% 0.00% -4.81% -61.35% -4.99% 0.00% 0.00% 0.44% 0.00% 0.41% -3.46% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Staffing by Activity Activity Animal Control Enforcement A Budget and Financial Services B Dog Licensing D Executive Management O Human Resources H Low Cost Spay Neuter L Operations Support Pet Adoption P Procurement P Department Total FY 2016 Adopted 50.00 3.00 17.00 1.00 1.00 11.00 2.00 84.00 169.00 FY 2017 Revised 48.00 2.00 15.50 5.00 1.00 3.00 99.00 1.00 174.50 FY 2017 Forecast 48.00 2.00 17.00 5.00 1.00 4.00 101.00 1.00 179.00 FY 2018 Adopted 48.00 1.48 17.00 5.30 0.74 111.74 0.74 185.00 Revised vs Adopted Variance Var % 0.0% (0.52) -26.0% 1.50 9.7% 0.30 6.0% (0.26) -26.0% (3.00) -100.0% N/A 12.74 12.9% (0.26) -26.0% 10.50 6.0% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % N/A 0.0% (1.00) -25.0% 0.0% 0.0% 0.0% (1.00) -25.0% 10.26 27.0% (1.00) -12.5% (1.00) -3.2% N/A 0.0% 0.0% 0.0% 2.00 12.5% 0.0% 0.0% (0.26) -26.0% 0.0% (1.00) -100.0% 1.00 100.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 1.50 4.7% 0.0% 0.0% 1.00 33.3% N/A 0.0% 0.0% 10.50 6.0% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Animal Care & Control Manager Animal Care Supervisor Animal Care Technician Animal Care Technician Lead Animal Control Officer Animal Control Officer Lead Animal Control Sergeant Animal Control Supervisor Animal Health Supervisor Animal Health Technician Animal Health Technician Lead Chief Veterinarian Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Custodial Supervisor Custodian Deputy Director - Animal C & C Director - Animal Care & Ctrl Dispatcher Exec Asst to Executive Officer Finance Manager Human Resources Analyst Management Assistant Office Assistant Office Assistant Specialized Operations/Program Supervisor Procurement Specialist Program Coordinator Trades Generalist Veterinarian Veterinarian Senior Department Total FY 2016 Adopted 1.00 1.00 9.00 1.00 4.00 2.00 2.00 37.00 3.00 32.00 3.00 2.00 1.00 13.00 1.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 1.00 35.00 2.00 2.00 1.00 4.00 169.00 1.00 4.00 1.00 2.00 3.00 4.00 38.00 8.00 31.00 3.00 2.00 1.00 16.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 0.50 32.00 2.00 1.00 3.00 6.00 1.00 174.50 1.00 9.00 1.00 2.00 3.00 4.00 37.00 7.00 31.00 3.00 2.00 1.00 16.00 1.00 1.00 1.00 2.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 0.50 33.50 2.00 1.00 2.00 1.00 6.00 1.00 179.00 1.00 3.00 1.00 2.00 3.00 3.00 48.26 7.00 30.00 3.00 2.00 1.00 18.00 1.00 1.00 0.74 1.00 2.00 1.00 1.00 4.00 1.00 1.00 1.00 0.50 33.50 2.00 1.00 4.00 6.00 1.00 185.00 Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 572 Animal Control License/Shelter 119.00 126.50 131.00 134.92 8.42 6.7% 574 Animal Control Field Operations 50.00 48.00 48.00 50.08 2.08 4.3% 169.00 174.50 179.00 185.00 10.50 6.0% Department Total 40 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Budget Highlights Animal Control License/Shelter Fund (572) Operating  Increase Revenue by $870,516 for the net impact in licensing and miscellaneous revenue.  Increase Internal Service Charges by $139,499 for the impact of the changes in base level telecommunication charges.  Increase Internal Service Charges by $256,809 for the impact of the changes in central service cost allocation.  Decrease Other Supplies and Services by $1,001,637 for the net impact of the changes in baseline submission and internal service charges.  Increase Internal Service Charges by $31,234 for the impact of changes in risk management charges. Animal Control License/Shelter Fund (572) Non Recurring Non Project  $15,000 for Non-Capital Equipment for washer and dryer. Animal Control Field Operations Fund (574) Operating  Increase Revenue by $275,219 for intergovernmental charges for services.  Increase Internal Service Charges by $95,927 for the impact of the changes in central service cost allocation.  Net change of Personnel, Supplies, Services and Capital of $57,703 for under baseline submission.  Decrease Other Supplies and Services by $27,795 to maintain structural fund balance.  Increase Internal Service Charges by $6,144 for the impact of changes in the radio charges. Animal Control License/Shelter Fund (574) Non Recurring Non Project  $325,000 for Vehicle Replacements. Programs and Activities Animal Control Program The purpose of the Animal Control Program is to provide animal control services to licensed dogs and fulfill contractual obligations to jurisdictions so they can ensure citizens can be free of animal-related health and safety dangers as well as the dangers associated with irresponsible pet ownership. Activities that comprise this program include:  Animal Control Enforcement Animal Control Enforcement Activity The purpose of the Animal Control Enforcement Activity is to provide animal complaint case resolution to contracted jurisdictions so they can ensure their citizens are free of animal related health and safety dangers in a timely manner. Mandates: A.R.S. §11-1007 establishes the powers and duties of the County enforcement agent. 41 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percent of cases resolved within the time limitations of the contract obligation. Result Output Output Demand Percent of bite cases responded to within the time limitations of the contract obligation. Number of cases closed. Number of bite cases closed. Number of cases requested within scope of contract. Demand Expenditure Ratio Department Budgets — Expanded Animal Care and Control FY 2016 Actual Number of bite cases requested within scope of contract. Expenditure per case closed. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 101.2% 101.2% 101.2% 0.0% 0.0% N/A - 100.0% 34,000 4,800 34,400 100.0% 34,000 4,800 34,400 100.0% 34,000 4,800 34,400 0.0% - 0.0% 0.0% 0.0% 0.0% - 4,800 4,800 4,800 - 0.0% 92.60 $ 84.02 $ 90.01 $ N/A $ (2.59) -2.9% Revenue TOTAL SOURCES $ 3,338,915 $ 3,474,714 $ 3,749,933 $ 3,749,933 $ 275,219 7.3% TOTAL USES $ 2,911,759 $ 3,148,335 $ 2,856,795 $ 3,060,228 $ (88,107) -2.9% Expenditure Activity Narrative: The FY 2018 requested budget supports the Department in meeting the level of service agreed to by the cities and towns in their intergovernmental agreements. The result measures monitor timeliness of responding to animal control instances and compare those to the proportion of total cases closed. Services provided under the Animal Control Enforcement Activity include bite case, leash law, and stray dog investigations, as well as impounding. Revenue is up due to the increase in Intergovernmental Charges. The decrease in expenditure is attributed to a more accurate allocation of expenses to appropriate activities. Pet Adoption Program The purpose of the Pet Adoption Program is to provide healthy and treatable/manageable animals to the people of Maricopa County so they can benefit from a reduction in euthanasia of sheltered animals and the creation of life-long human/animal bonds. Activities that comprise this program include:  Pet Adoption Pet Adoption Activity The purpose of the Pet Adoption Activity is to provide dog and cat adoption services to pet adopters so they can experience long-term human/animal bonds. Mandates: Discretionary services. Measure Type Result Output Output Output Demand Demand Demand Expenditure Ratio Measure Description Percent of successful adoptions. Number of adoptions completed. Number of cats adopted. Number of dogs adopted. Number of people requesting adoptions. Number of adoptable cats available. Number of adoptable dogs available. FY 2016 Actual N/A - Expenditure per adoption completed. FY 2017 Revised 99.9% 23,912 3,025 20,140 24,400 3,200 21,200 N/A $ FY 2017 Forecast 99.9% 23,912 3,025 20,140 24,400 3,200 21,200 FY 2018 Adopted 99.9% 23,912 3,025 20,140 24,400 3,200 21,200 Rev vs Adopted Variance Var 0.0% - % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 284.48 $ 267.14 $ 289.66 $ 5.18 1.8% Revenue TOTAL SOURCES $ 1,875,165 $ 1,870,260 $ 1,756,935 $ 3,025,868 $ 1,155,608 38.2% TOTAL USES $ 6,009,806 $ 6,802,543 $ 6,387,924 $ 6,926,463 $ 123,920 1.8% Expenditure Activity Narrative: The volume of adoptable animals and adoptions completed are anticipated to increase due to improved marketing and social media efforts. Revenue for FY 2018 is significantly higher than FY 2017 due to an anticipated increase in pet adoptions. Expenditure increase is due to higher costs primarily in personal services. 42 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Pet Licensing Program The purpose of the Pet Licensing Program is to provide licensing services to the people of Maricopa County so they can benefit from the control of the spread of rabies and can recover lost pets. Activities that comprise this program include:  Dog Licensing Dog Licensing Activity The purpose of the Dog Licensing Activity is to provide dog licensing to dog owners so they can comply with the law and improve their ability to recover lost dogs. Mandates: A.R.S. §11-1008 establishes that the Board of Supervisors may set a license fee which shall be paid for each dog three months of age or over that is kept, harbored or maintained; A.R.S. §11-1010 establishes that no dog shall be licensed unless it is vaccinated. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of dogs licensed in Maricopa County. Number of dog licenses issued. Number of dog licenses requested. FY 2016 Actual N/A - Expenditure per dog license issued. FY 2017 Revised 52.5% 470,000 470,000 N/A $ FY 2017 Forecast 52.2% 470,000 470,000 FY 2018 Adopted 52.2% 470,000 470,000 Rev vs Adopted Variance Var (0.3%) - % -0.6% 0.0% 0.0% 7.49 $ 3.32 $ 3.27 $ (4.22) -128.8% Revenue TOTAL SOURCES $ 8,019,541 $ 8,065,740 $ 8,081,697 $ 8,017,648 $ (48,092) -0.6% TOTAL USES $ 2,154,314 $ 3,521,390 $ 1,562,150 $ 1,539,034 $ (1,982,356) -128.8% Expenditure Activity Narrative: Animal Care and Control has improved marketing efforts to increase licensing compliance and subsequent revenue. Expenditures decreased due to the costs associated with processing licenses which include reduced health care services and general services. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Expenditure $758,954 FY 2017 Revised Budget $758,954 FY 2018 Baseline Budget $758,954 FY 2018 Adopted Budget $758,954 Percent Change From Baseline 0% 43 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Animal Control License/Shelter Fund (572) Operating Expenditure Revenue FY 2017 Adopted Budget $11,936,923 $10,175,000 FY 2017 Revised Budget $11,936,923 $10,175,000 FY 2018 Baseline Budget $11,936,923 $10,175,000 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA Central Service Cost Allocation NA $256,809 Other Supplies and Services NA ($1,001,637) Risk Management Adjustment NA Base Adjustments Total $139,499 $31,234 ($574,095) Base Adjustments Total ($574,095) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total $870,516 - $870,516 $11,362,828 $11,045,516 Percent Change From Baseline -4.81% 8.56% Non Recurring Non Project Expenditure Revenue Fees and Other Revenues Total $870,516 FY 2018 Adopted Budget FY 2017 Adopted Budget $38,806 FY 2017 Revised Budget $38,806 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total ($38,806) ($38,806) Non Recurring Total ($38,806) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Agenda Item Non-Capital Equipment NA Non Recurring Total $15,000 $15,000 Non Recurring Total $15,000 FY 2018 Adopted Budget $15,000 44 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Animal Control License/Shelter Fund (572) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 2,761,608 $ 498,245 $ 498,245 $ Sources Operating Total Sources: $ 10,415,435 10,415,435 $ 10,175,000 10,175,000 $ 10,175,000 10,175,000 $ 1,549,023 $ 809,978 $ 11,045,516 11,045,516 9,870,260 9,870,260 Uses Operating Non-Recurring 11,190,793 11,936,923 11,936,923 10,573,408 437,226 38,806 38,806 35,897 Total Uses: $ Structural Balance $ (775,358) $ Accounting Adjustments $ (1) $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 11,628,019 1,549,023 1,549,023 $ 11,975,729 $ $ $ 10,609,305 15,000 $ (1,761,923) $ (1,761,923) $ (703,148) $ - - - $ (1,302,484) $ (1,302,484) $ $ 11,975,729 11,362,828 $ (1,302,484) $ (1,302,484) $ 809,978 809,978 $ $ $ 11,377,828 (317,312) - 477,666 477,666 Animal Control Field Operations Fund (574) Operating Expenditure Revenue FY 2017 Adopted Budget $3,733,360 $3,474,714 FY 2017 Revised Budget $3,733,360 $3,474,714 FY 2018 Baseline Budget $3,733,360 $3,474,714 Base Adjustments: Base Adjustments: Agenda Item Central Service Cost Allocation NA $95,927 Net Change of Personnel, Supplies, Services and Capital NA ($57,703) Other Supplies and Services NA ($27,795) Radio Charges Adjustment NA Base Adjustments Total $6,144 $16,573 Base Adjustments Total $16,573 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $275,219 Fees and Other Revenues Total $275,219 Fees and Other Revenues Total $275,219 FY 2018 Adopted Budget Percent Change From Baseline 45 $3,749,933 $3,749,933 0.44% 7.92% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Animal Care and Control Animal Control Field Operations Fund (574) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $325,000 FY 2017 Revised Budget $325,000 Non Recurring: Non Recurring: Revenue Agenda Item Non Recurring Expenditure Carryforward NA ($325,000) Non Recurring Total ($325,000) Non Recurring Total ($325,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Agenda Item Vehicle Replacement(s) NA $325,000 Non Recurring Total $325,000 Non Recurring Total $325,000 FY 2018 Adopted Budget $325,000 Animal Control Field Operations Fund (574) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 1,295,806 $ 980,187 $ 980,187 $ Sources Operating Total Sources: $ 3,347,341 3,347,341 $ 3,474,714 3,474,714 $ 3,474,714 3,474,714 $ 1,312,143 $ 1,690,978 $ 3,749,933 3,749,933 3,749,933 3,749,933 Uses Operating 3,331,002 Non-Recurring - Total Uses: $ 3,331,002 $ Structural Balance $ 16,339 $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 3,733,360 325,000 325,000 $ 46 3,749,933 - 325,000 3,371,098 $ (258,646) $ (258,646) $ 378,835 $ - - - $ - 396,541 396,541 $ 3,371,098 $ 4,058,360 (2) $ 1,312,143 1,312,143 3,733,360 $ $ $ $ 4,058,360 396,541 396,541 $ $ $ - 1,690,978 1,690,978 $ $ 4,074,933 1,365,978 1,365,978 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor Assessor Analysis by Samantha Carter, Budget Analyst Summary Mission The Mission of the Maricopa County Assessor’s Office is to provide property assessment services to Maricopa County property owners, and to efficiently and effectively administer all laws and regulations for Maricopa County property owners so they can be assured that all ad valorem properties are fairly and equitably valued. Vision To be a recognized national leader in the property tax assessment and administration field. Strategic Goals Growth and Economic Development By March 1st of each year (2015-2020) for Real Property, and by August 31st of each year (2015-2020) for Business Personal Property, 100 percent of properties within Maricopa County will be fairly and equitably valued. Status: As of March 1, 2017, 100 percent of properties within Maricopa County were fairly and equitably valued. As of August 31, 2016, 100 percent of Business Personal Properties were fairly and equitably valued. Sources and Uses by Program and Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues PRAS - Property Assessment 213,189 180,000 183,442 180,000 Revenues Total Sources $ 213,189 $ 180,000 $ 183,442 $ 180,000 Expenditures BDFS - Budget and Financial Services 143,128 230,045 200,217 216,286 BUAS - Business Application Dev Supp 2,029,440 1,856,462 1,942,698 1,909,154 DACR - Data Center 111,927 149,904 117,224 143,646 GISA - GIS Application Dev and Supp 636,668 646,812 645,262 1,001,698 HRAC - Human Resources 318,266 279,866 271,625 348,413 INFR - Infrastructure 202,922 303,201 306,278 358,020 MPOS - Elected and Statutory officials 113,255 124,969 120,805 122,154 ODIR - Executive Management 347,912 364,701 318,385 214,961 PRAS - Property Assessment 18,436,208 19,166,086 18,758,487 19,020,593 PROC - Procurement 35,683 14,799 12,515 9,999 RISK - Risk Premiums 217,140 204,904 204,900 143,487 SPPT - Operations Support 669,087 633,432 599,663 709,580 TSPT - Technology Support 427,852 429,436 304,641 406,454 Expenditures Total Uses $ 23,689,488 $ 24,404,617 $ 23,802,700 $ 24,604,445 47 Revised vs Adopted Variance $ (13,759) 52,692 (6,258) 354,886 68,547 54,819 (2,815) (149,740) (145,493) (4,800) (61,417) 76,148 (22,982) $ 199,828 Variance % 0.00 0.00 -5.98% 2.84% -4.17% 54.87% 24.49% 18.08% -2.25% -41.06% -0.76% -32.43% -29.97% 12.02% -5.35% 0.82% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor Sources and Uses by Category Budget Object Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Transfers Out Expenditures Capital Outlay FY 2016 Actual 213,189 Total Sources $ 213,189 $ 19,248,716 340,161 2,738,679 985,643 240,180 7,730 128,379 Total Uses $ 23,689,488 $ FY 2017 Revised 180,000 180,000 $ 19,696,059 386,399 2,694,575 1,295,811 324,043 7,730 24,404,617 $ FY 2017 Forecast 183,442 183,442 $ 19,417,107 331,632 2,504,191 1,246,007 280,799 7,730 15,234 23,802,700 $ FY 2018 Adopted 180,000 180,000 19,738,685 198,060 4,254,220 110,850 294,900 7,730 24,604,445 Revised vs Adopted Variance $ 42,626 (188,339) 1,559,645 (1,184,961) (29,143) $ 199,828 Variance % 0.00% 0.00% 0.22% -48.74% 57.88% -91.45% -8.99% 0.00% 0.00% 0.82% Sources and Uses by Fund and Function Fund / Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 100 - General Revenues OPER - Operating 213,189 180,000 183,442 180,000 Fund 100 Total Sources $ 213,189 $ 180,000 $ 183,442 $ 180,000 Total Sources $ 213,189 $ 180,000 $ 183,442 $ 180,000 100 - General Expenditures OPER - Operating 23,689,488 24,404,617 23,802,700 24,413,445 Expenditures LCV1 - Legal Class Verification 191,000 Fund 100 Total Uses 23,689,488 24,404,617 23,802,700 24,604,445 Total Uses $ 23,689,488 $ 24,404,617 $ 23,802,700 $ 24,604,445 Revised vs Adopted Variance $ $ 8,828 191,000 199,828 199,828 Variance % 0.00% 0.00% 0.00% 0.04% 0.00% 0.82% 0.82% Staffing by Program and Activity Activity Budget and Financial Services B Business Application Dev Supp B Data Center D Elected and Statutory officials M Executive Management O GIS Application Dev and Supp G Human Resources H Operations Support S Procurement P Property Assessment P Technology Support T Department Total FY 2016 Adopted 1.90 24.00 1.00 1.00 1.00 5.00 4.50 7.00 1.10 264.93 4.00 315.43 FY 2017 Revised 2.90 23.00 0.50 1.00 1.00 6.00 4.00 7.00 0.10 259.43 5.50 310.43 48 FY 2017 Forecast 2.90 23.00 0.50 1.00 1.00 6.00 4.00 8.00 0.10 260.43 5.50 312.43 FY 2018 Adopted 3.00 23.00 1.00 1.00 6.00 4.00 8.00 257.93 6.00 309.93 Revised vs Adopted Variance Var % 0.10 3.4% 0.0% (0.50) -100.0% 0.0% 0.0% 0.0% 0.0% 1.00 14.3% (0.10) -100.0% (1.50) -0.6% 0.50 9.1% (.50) -0.2% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor Staffing by Market Range Title Market Range Admin/Operations Specialist Administrative Services Manager Applications Development Supv Appraiser Appraiser Assistant Chief Appraiser Chief Appraiser Manager Appraiser Senior Appraiser Supervisor Appraiser Trainee Auditor Appraiser Auditor Appraiser Supervisor Business/Systems Analyst-Sr/Ld Chief Appraiser - Assessor Chief Deputy - Assessor Communications Department Ofcr Communicatn Ofcr/Govt Liaison Communications Officer Supervisor Computer Operator Database Administrator - Sr/Ld Development Svcs Specialist Development Svcs Supervisor Development Svcs Technician Development Svcs Technician Ld Development Svcs Technician Sr Elected Exec Asst to Elected Official Finance/Business Analyst GIS Programmer/Analyst GIS Technician Human Resources Analyst Human Resources Manager Human Resources Specialist IT Division Manager IT Program Manager IT Senior Manager Legal Assistant Supervisor Management Analyst Management Assistant Operations Support Analyst Operations/Program Manager Operations/Program Supervisor PC/LAN Technician Procurement Specialist Programmer/Analyst Programmer/Analyst - Sr/Ld Project Manager Regression Modeler Regression Modeler Supervisor Research Director Risk Management Manager Special Projects Manager System Administrator System Administrator - Sr/Ld Trainer Training Supervisor Web Designer/Developer Web Designer/Developer - Sr/Ld Department Total FY 2016 Adopted 3.50 3.00 78.00 2.00 8.00 16.00 18.00 26.00 5.00 1.00 1.00 0 1.00 1.00 1.00 2.00 1.00 5.00 69.93 1.00 1.00 1.00 4.00 21.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 3.00 2.00 1.00 6.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 315.43 FY 2017 Revised 4.00 1.00 4.00 79.00 4.00 15.00 21.00 18.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 5.00 50.93 10.00 8.50 1.00 1.00 1.00 4.00 23.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 2.00 1.00 1.00 6.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 310.43 49 FY 2017 Forecast 4.00 1.00 4.00 82.00 1.00 4.00 15.00 20.00 16.00 5.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 5.00 50.93 9.00 8.50 1.00 1.00 1.00 4.00 23.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 2.00 1.00 1.00 6.00 2.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 312.43 FY 2018 Adopted 4.00 1.00 4.00 81.50 4.00 15.00 20.00 16.00 5.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 5.00 50.93 9.00 8.50 1.00 1.00 1.00 4.00 23.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 2.00 1.00 1.00 6.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 309.93 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 2.50 3.2% N/A N/A 0.0% 0.0% (1.00) -4.8% (2.00) -11.1% 0.0% 0.0% 1.00 100.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -10.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (.50) -0.2% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor Staffing by Fund Fund FY 2016 Adopted 100 General Department Total FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 315.43 310.43 312.43 309.93 (0.50) -0.2% 315.43 310.43 312.43 309.93 (.50) -0.2% Budget Highlights General Fund (100) Operating  Increase in Internal Service Changes by $6,598 for the impact of the changes in base adjustments.  Increase in Internal Service Charges by $54,819 for the impact of the changes in base level telecommunication charges.  Decrease in Internal Service Charges by $61,417 for the impact of the changes in risk management. General Fund Legal Class Verification (LCV1) Operating  Budget $191,000 for Legal Class Verification Program. Programs and Activities Property Assessment The purpose of the Property Assessment Program is to provide property assessments to Maricopa County property owners so they can be fairly and equitably taxed. Activities that comprise this program include:  Property Assessment Activity Property Assessment Activity The purpose of the Property Assessment Activity is to provide property assessments to Maricopa County property owners so they can be fairly and equitably taxed. Mandates: A.R.S. §42-11009 which states public access to valuation and assessment information; A.R.S. §42-13051 which states that, no later than December 15 of each year, the County Assessor shall identify, by diligent inquiry and examination, all real property in the county that is subject to taxation; A.R.S. §42-13303 which states property value limits of mobile homes; A.R.S. §42-15052 which states that demand from each person, firm, or from the president, cashier, treasurer or managing agent of each corporation or association that owns, claims, controls or possesses property in the County a correct report or affirmation of all property in the County that the person, firm, corporation or association owns, claims, possesses or controls; A.R.S. §42-15053 which states, on or before February 1 of each year, the assessor shall mail a form, notice or demand to each person who owns or has charge or control of taxable personal property in the state; A.R.S. §42-15057 which states each city, town, county or other governmental entity that requires that a building permit be issued to construct or add to residential or commercial buildings notify the County Assessor in writing; A.R.S. §42-15151 which states the County Assessor to prepare the assessment roll in the form and containing the information prescribed by the department; A.R.S. §42-15101, except as provided by section 42-13254, which states that, before March 1 of each year, the County Assessor notify each owner of record, or purchaser under a deed of trust or an agreement of sale, of property that is valued by the Assessor as to the property’s full cash value and the limited property value, if applicable, to be used for assessment purposes; A.R.S. §42-16054 which states that, at the petitioner’s written request, the Assessor will meet with the petitioner at a time and 50 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor place designated at least ten working days in advance by the Assessor; A.R.S.§42-19051 which states that the owner of property that is valued by the Assessor may appeal to the Assessor’s Office within twenty days after the date of the notice was delivered; A.R.S. §42-16252 which states if the County Assessor or the department determines that any real or personal property has been assessed improperly as a result of a property tax error, the County Assessor or department will send the taxpayer a notice of error; A.R.S. §42-16254 which states that the taxpayer can file a notice of claim if they believe that the property was assessed improperly; A.R.S. §42-16255 which states in any hearing before the County Board, State Board or court either party may present any evidence regarding property tax errors regardless of whether a notice of error or notice of claim was filed; A.R.S. § 42-16258 which states that after receiving the tax roll, if the County Treasurer determines that any property is omitted from the roll, the Treasurer shall immediately list and request the Assessor to determine the valuation of property. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of property assessments provided. Output Demand Expenditure Ratio Rev vs Adopted Variance Var % 95.4% 100.0% 100.0% 100.0% 0.0% 0.0% Total number of property assessments provided. 1,698,000 1,631,000 1,631,000 1,646,846 15,846 1.0% Total number of property assessments required. 1,620,449 1,631,000 1,631,000 1,646,846 15,846 1.0% 0.20 1.7% - 0.0% Expenditures per property assessment provided. $ TOTAL SOURCES $ TOTAL USES $ 18,436,208 $ 19,166,086 $ 18,758,487 $ 19,020,593 10.86 $ 11.75 $ 11.50 $ 11.55 $ Revenue 213,189 $ 180,000 $ 183,442 $ 180,000 Expenditure $ (145,493) -0.8% Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand. Expenditures decreased due to reductions in personal services and supplies. 51 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assessor Appropriated Budget Reconciliations General Fund (100) General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $24,026,441 $180,000 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $378,176 $378,176 Employee Compensation and Benefits Total $378,176 FY 2017 Revised Budget $24,404,617 Base Adjustments: $180,000 Agenda Item Marshall & Swift Search Engine C-12-16-004-M-00 Base Adjustments Total $11,122 $11,122 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($2,294) ($2,294) Employee Compensation and Benefits Total ($2,294) FY 2018 Baseline Budget $24,413,445 Base Adjustments: $180,000 Agenda Item Base Adjustments Other NA $6,598 Base Telecom Adjustment NA $54,819 Risk Management Adjustment NA ($61,417) Base Adjustments Total $0 FY 2018 Adopted Budget $24,413,445 $180,000 Expenditure Revenue Legal Class Verification (LCV1) Operating Legal Class Verification FY 2017 Adopted Budget $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Legal Class Verification $191,000 Non Recurring Total $191,000 Non Recurring Total $191,000 FY 2018 Adopted Budget $191,000 52 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 940 Assistant County Manager - 940 Analysis by Mitch Kolf, Budget Analyst Summary Mission The mission of the Assistant County Manager is to provide regional leadership and fiscally responsible, necessary public services to residents so they can enjoy living in a healthy and safe environment. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Assistant County Manager Department provides leadership and oversight to the various departments under its purview. Direct service activities which have performance measures are not utilized in this department. The results of departmental efforts can be demonstrated in the performance measures of the various departments. Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues FINR - Financial Reporting 492,252 RLST - Real Estate Management Revenues Total Sources $ $ $ $ 492,252 Expenditures BDFS - Budget and Financial Services (588) (331,706) (335,590) FINR - Financial Reporting 331,706 270,674 492,252 INFR - Infrastructure 1,178 1,894 1,283 894 ODIR - Executive Management 133,124 230,068 186,120 134,501 RISK - Risk Premiums 1,992 1,341 1,344 1,375 RLST - Real Estate Management (1) SPPT - Operations Support 68,010 68,034 65,928 64,312 Expenditures Total Uses $ 203,715 $ 301,337 $ 189,759 $ 693,334 Revised vs Adopted Variance Variance % 492,252 N/A N/A $ 492,252 N/A 331,706 -100.00% 160,546 48.40% (1,000) -52.80% (95,567) -41.54% 34 2.54% N/A (3,722) -5.47% $ 391,997 130.09% Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Travel and Transportation Expenditures Utilities FY 2016 Actual Total Sources $ 189,217 1,027 8,367 4,327 777 Total Uses $ 203,715 FY 2017 Revised $ 275,370 6,293 4,336 15,338 $ 301,337 53 FY 2017 FY 2018 Forecast Adopted 492,252 $ $ 492,252 178,923 676,476 (729) 1,507 5,281 6,743 6,074 8,000 210 608 $ 189,759 $ 693,334 Revised vs Adopted Variance Variance % 492,252 N/A N/A $ 492,252 N/A 401,106 145.66% (4,786) -76.05% 2,407 55.51% (7,338) -47.84% 608 N/A $ 391,997 130.09% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 940 Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 249 - Non-Departmental Grants Revenues OPER - Operating 1,062,924 Revenues NRNP - Non Recurring Non Project Fund 249 Total Sources 1,062,924 Total Sources $ 1,062,924 100 - General Expenditures OPER - Operating 367,154 Expenditures NRNP - Non Recurring Non Project 20,842 Fund 100 Total Uses 387,996 249 - Non-Departmental Grants Expenditures OPER - Operating 794,615 Fund 249 Total Uses 794,615 255 - Detention Operations Expenditures OPER - Operating 385,555 Fund 255 Total Uses 385,555 Total Uses $ 1,568,166 FY 2017 Revised $ $ FY 2017 Forecast 912,544 912,544 912,544 $ FY 2018 Adopted 902,544 95 902,639 902,639 $ Revised vs Adopted Variance Variance % 849,000 849,000 849,000 $ (63,544) (63,544) (63,544) -6.96% N/A -6.96% -6.96% 436,956 469,107 906,063 335,894 87,462 423,356 1,400,838 381,645 1,782,483 963,882 (87,462) 876,420 220.59% -18.64% 96.73% 912,544 912,544 902,544 902,544 849,000 849,000 (63,544) (63,544) -6.96% -6.96% 419,068 419,068 2,237,675 417,125 417,125 1,743,025 420,559 420,559 3,052,042 1,491 1,491 814,367 0.36% 0.36% 36.39% $ $ $ Staffing by Activity Activity Budget and Financial Services Executive Management O Financial Reporting F Operations Support S Department Total FY 2016 Adopted FY 2017 Revised 3.00 1.00 1.00 5.00 FY 2017 Forecast 1.05 3.00 0.95 5.00 FY 2018 Adopted 1.05 3.00 0.95 5.00 0.57 3.53 0.90 5.00 Revised vs Adopted Variance Var % N/A (0.48) -45.7% 0.53 17.7% (0.05) -5.3% 0.0% 1.00 1.00 1.00 2.00 5.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Assistant County Manager Economic Development Officer Exec Asst to Executive Officer Special Projects Manager Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 3.00 5.00 FY 2017 Forecast 1.00 1.00 1.00 2.00 5.00 FY 2018 Adopted 1.00 1.00 3.00 5.00 Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 5.00 5.00 5.00 5.00 - 0.0% 5.00 5.00 5.00 5.00 - 0.0% Budget Highlights General Fund (100)  Increase budget by $492,252 due to reallocation of revenue and expenses from Non Departmental for the Industrial Development Authority overseen by Assistant County Manager – 940.  Increased charges to Industrial Development Authority, allowing for $99,289 to be reallocated from Assistant County Manager – 940 to the Department of Finance. 54 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 940 Appropriated Budget Reconciliations General Fund (100) Operating Expenditure FY 2017 Adopted Budget Revenue $295,088 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $6,249 $6,249 Employee Compensation and Benefits Total $6,249 FY 2017 Revised Budget $301,337 FY 2018 Baseline Budget $301,337 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment ($1,000) Risk Management Adjustment $34 Base Adjustments Total ($966) Base Adjustments Total ($966) Reallocations: Reallocations: Reallocation Between Departments ($99,289) Realloc IDA from NonDept to ACM940 $492,252 $492,252 $392,963 $492,252 Reallocations Total Reallocations Total FY 2018 Adopted Budget Percent Change From Baseline 55 $392,963 $492,252 $693,334 $492,252 130.09% NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Assistant County Manager - 950 Analysis by Mitch Kolf, Budget Analyst Summary Mission The mission of the Assistant County Manager is to provide regional leadership and fiscally responsible, necessary public services to residents so they can enjoy living in a healthy and safe environment. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Assistant County Manager Department provides leadership and oversight to the various departments under its purview. Program and service activities which are budgeted directly in Department 950 have performance measures included herein. The results of other strategic departmental efforts can be demonstrated in the performance measures of the various departments. Sources and Uses by Activity FY 2016 Activity Actual Revenues GGOV - General Government 265,995 RSST - Justice System Planning and Info 796,929 Revenues Total Sources $ 1,062,924 Expenditures BDFS - Budget and Financial Services 971 CSCA - Central Service Cost Alloc 5,546 GGHW - General Health and Welfare INFR - Infrastructure 5,755 JTIS - Justice Syst Translation Interp Srvs ODIR - Executive Management 230,206 RISK - Risk Premiums 1,872 RSST - Justice System Planning and Info 1,157,441 SPPT - Operations Support 166,375 Expenditures Total Uses $ 1,568,166 FY 2017 Revised 912,544 $ 912,544 3,624 9,724 20,689 880 239,752 1,834 1,775,635 185,537 $ 2,237,675 FY 2017 Forecast 31,401 871,238 $ 902,639 4,154 9,726 175 131,865 1,834 1,374,592 220,679 $ 1,743,025 FY 2018 Adopted 849,000 $ 849,000 9,174 13,109 120,041 3,606 942,029 277,229 2,097 1,604,630 80,127 $ 3,052,042 Revised vs Adopted Variance Variance % N/A (63,544) -6.96% $ (63,544) -6.96% 5,550 153.15% 3,385 34.81% 99,352 480.22% 2,726 309.77% 942,029 N/A 37,477 15.63% 263 14.34% (171,005) -9.63% (105,410) -56.81% $ 814,367 36.39% FY 2017 Revised 912,544 $ 912,544 832,912 49,667 1,316,943 430 37,723 $ 2,237,675 FY 2017 Forecast 902,544 95 $ 902,639 688,561 51,196 173,636 19,632 810,000 $ 1,743,025 FY 2018 Adopted 849,000 $ 849,000 1,287,848 23,319 1,715,108 430 25,337 $ 3,052,042 Revised vs Adopted Variance Variance % (63,544) -6.96% N/A $ (63,544) -6.96% 454,936 54.62% (26,348) -53.05% 398,165 30.23% 0.00% (12,386) -32.83% N/A $ 814,367 36.39% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Interest Income Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Capital Outlay FY 2016 Actual 1,062,159 765 Total Sources $ 1,062,924 739,854 8,688 804,886 14,738 Total Uses $ 1,568,166 56 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 249 - Non-Departmental Grants Revenues OPER - Operating 1,062,924 Revenues NRNP - Non Recurring Non Project Fund 249 Total Sources 1,062,924 Total Sources $ 1,062,924 100 - General Expenditures OPER - Operating 367,154 Expenditures NRNP - Non Recurring Non Project 20,842 Fund 100 Total Uses 387,996 249 - Non-Departmental Grants Expenditures OPER - Operating 794,615 Fund 249 Total Uses 794,615 255 - Detention Operations Expenditures OPER - Operating 385,555 Fund 255 Total Uses 385,555 Total Uses $ 1,568,166 FY 2017 Revised $ $ FY 2017 Forecast 912,544 912,544 912,544 $ FY 2018 Adopted 902,544 95 902,639 902,639 $ Revised vs Adopted Variance Variance % 849,000 849,000 849,000 $ (63,544) (63,544) (63,544) -6.96% N/A -6.96% -6.96% 436,956 469,107 906,063 335,894 87,462 423,356 1,400,838 381,645 1,782,483 963,882 (87,462) 876,420 220.59% -18.64% 96.73% 912,544 912,544 902,544 902,544 849,000 849,000 (63,544) (63,544) -6.96% -6.96% 419,068 419,068 2,237,675 417,125 417,125 1,743,025 420,559 420,559 3,052,042 1,491 1,491 814,367 0.36% 0.36% 36.39% $ $ $ Staffing by Activity Activity Criminal and Juvenile Justice Analysis R Executive Management O General Health and Welfare G Justice Systems Translation Interpretation J Operations Services Support S Department Total FY 2016 Adopted FY 2017 Revised 2.20 4.80 1.00 8.00 FY 2017 Forecast 4.80 2.20 1.00 2.00 10.00 FY 2018 Adopted 4.80 2.20 2.00 9.00 4.80 1.20 1.00 6.00 1.00 14.00 Revised vs Adopted Variance Var % 0.0% (1.00) -45.5% 0.0% 6.00 N/A (1.00) -50.0% 4.00 40.0% Staffing by Market Range Title Market Range Administrator Assistant County Manager Court Interpreter Court Interpreter Manager Exec Asst to Executive Officer Grant/Contract Administrator Justice System Clerk Associate Management Analyst Operations/Program Manager Program Manager - County Research Director Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 1.00 2.00 1.00 1.00 1.00 8.00 FY 2017 Forecast 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 10.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 9.00 1.00 1.00 4.00 1.00 1.00 1.00 3.00 1.00 1.00 14.00 Revised vs Adopted Variance Var % 0.0% 0.0% 4.00 N/A 0.0% N/A 0.0% 1.00 N/A 0.0% 0.0% (1.00) -100.0% 0.0% 4.00 40.0% Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 100 General 3.00 5.00 4.00 9.00 4.00 80.0% 249 Non-Departmental Grants 1.00 1.00 1.00 1.00 - 0.0% 255 Detention Operations 4.00 4.00 4.00 4.00 - 0.0% Department Total 8.00 10.00 9.00 14.00 4.00 40.0% 57 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Budget Highlights General Fund (100) Operating  Increase budget by $940,017 due to reallocation of court interpreter services from Non Departmental to include the addition of five positions.  Decrease budget by $99,224 by eliminating a project manager position.  Increase budget by $120,041 for the reallocation of Health Care Services Administrator from Deputy County Manager – 920 to Assistant County Manager – 950. General Fund (100) Non Recurring Non Project  Increase General Fund Non Recurring for the carry forward of $469,107 to fund programs related to enhancing public safety outcomes, increasing system efficiencies and reducing costs. Grant Fund (249) Operating  Increase grant revenue and expenditure budget $780,541 based on historic trends and anticipated continuation of the Edward Byrne Memorial Justice Assistance Grant (JAG). Programs and Activities Justice System Planning and Information The purpose of the Justice System Planning and Information program is to provide system analysis and statistical reports, grant revenues, and consultations to Maricopa County departments, federal, state, and local agencies, and community-based organizations so they can support data-driven decision-making and implementation of evidence-based strategies. Activities that comprise this program include:  Justice System Planning and Information Justice System Planning and Information Activity The purpose of the Justice Systems Planning and Information activity is to provide system analysis and statistical reports, grant revenues, and consultations to Maricopa County departments, federal, state, and local agencies, and community-based organizations so they can support data-driven decision making and implementation of evidence-based strategies. Mandates: Discretionary services. 58 Maricopa County FY 2018 Adopted Budget Measure Type Result Result Output Output Output Output Output Output Output Demand Expenditure Ratio Revenue Department Budgets — Expanded Assistant County Manager - 950 Measure Description Percent of report survey respondents who are satisfied or very satisfied with the reports. Percent of submitted grant applications awarded. Number of regularly scheduled reports produced. Grant revenue dollars awarded. Number of submitted grant applications awarded. Number of criminal justice data request responses. Number of presentations delivered to MC Justice. Number of presentations delivered to Smart Justice Council. Number of program evaluations completed. Number of regularly scheduled reports requested. Expenditure per regularly scheduled report produced. FY 2016 Actual N/A FY 2017 Revised 84.2% FY 2017 Forecast 84.2% FY 2018 Adopted 84.2% 50.0% 100.0% 100.0% 100.0% Rev vs Adopted Variance % 0.0% 0.0% 0.0% N/A 19 19 19 796,411 2 912,544 1 871,238 1 849,000 1 N/A 76 76 76 - 0.0% N/A 4 4 4 - 0.0% N/A 6 6 6 - 0.0% 8 13 4 1 4 1 4 1 - 0.0% 0.0% N/A $ 93,454.47 $ 72,346.95 $ 84,454.21 $ (9,000) -9.6% $ $ 849,000 $ (63,544) -7.0% $ 1,604,630 $ (171,005) -9.6% TOTAL SOURCES $ 796,929 TOTAL USES $ 1,157,441 $ 912,544 871,238 - 0.0% (63,544) - 0.0% -7.0% 0.0% Expenditure $ 1,775,635 $ 1,374,592 Activity Narrative: The decrease in FY 2018 Total Uses from FY 2017 Revised is due to a decrease in budgeted grant revenues and the elimination of one position in the Justice System Planning and Information Activity. 59 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Appropriated Budget Reconciliations General Fund (100) Operating Expenditure FY 2017 Adopted Budget $435,276 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $1,680 $1,680 Employee Compensation and Benefits Total $1,680 FY 2017 Revised Budget $436,956 FY 2018 Baseline Budget $436,956 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,309 Reallocate PCN 69704 from D920 to D950 $120,041 Risk Management Adjustment $189 Base Adjustments Total $121,539 Base Adjustments Total $121,539 FY 2018 Tentative Budget $558,495 Percent Change From Baseline 27.81% Reallocations: Reallocations: Reallocation Between Departments $842,343 Reallocations Total $842,343 Reallocations Total $842,343 FY 2018 Adopted Budget $1,400,838 Percent Change From Baseline 220.59% 60 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 General Fund (100) Continued Non Recurring Non Project Expenditure FY 2017 Adopted Budget $469,107 FY 2017 Revised Budget $469,107 Non Recurring: Non Recurring: Other Non Recurring ($469,107) Non Recurring Total ($469,107) Non Recurring Total ($469,107) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward $381,645 Non Recurring Total $381,645 Non Recurring Total $381,645 FY 2018 Adopted Budget $381,645 61 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Non Departmental Grant Fund (249) Operating FY 2017 Adopted Budget Expenditure Revenue $68,459 $68,459 $844,085 $844,085 $844,085 $844,085 Grants, Donations and Intergovernmental Agreements: Grants: JAG Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget $844,085 $844,085 $912,544 $912,544 ($844,085) ($844,085) ($844,085) ($844,085) ($844,085) ($844,085) $68,459 $68,459 Grants, Donations and Intergovernmental Agreements: Grants: JAG Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Central Service Cost Allocation $3,385 Base Adjustments Total $3,385 Base Adjustments Total $3,385 Grants, Donations and Intergovernmental Agreements: Grants: Grant Revenue & Expenditure Adjustments Grants Total Grants, Donations and Intergovernmental Agreements Total $777,156 $780,541 $777,156 $780,541 $777,156 $780,541 FY 2018 Adopted Budget $849,000 $849,000 Percent Change From Baseline 1140.16% 1140.16% 62 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Assistant County Manager - 950 Detention Fund (255) Operating Expenditure FY 2017 Adopted Budget $410,680 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $8,388 $8,388 Employee Compensation and Benefits Total $8,388 FY 2017 Revised Budget $419,068 FY 2018 Baseline Budget $419,068 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,417 Risk Management Adjustment $74 Base Adjustments Total $1,491 Base Adjustments Total $1,491 FY 2018 Adopted Budget $420,559 Percent Change From Baseline 0.36% 63 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 1 Board of Supervisors, District 1 Analysis by Idamarie Flaherty, Budget Supervisor Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Board of Supervisor’s strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Uses by Program and Activity Activity Expenditures INFR - Infrastructure FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted - Revised vs Adopted 3,744 3,582 3,113 Variance (631) Variance % -16.85% MPOS - Elected and Statutory officials 112,253 112,254 112,027 112,254 - 0.00% ODIR - Executive Management 229,425 265,499 250,856 267,131 1,632 0.61% 789 342,467 1,374 382,871 1,376 367,841 1,394 383,892 $ 20 1,021 1.46% 0.27% RISK - Risk Premiums Expenditures Total Uses $ $ $ $ Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Travel and Transportation FY 2017 Revised FY 2018 Adopted Revised vs Adopted Variance 358,816 358,068 358,988 972 5,608 1,890 6,134 526 9.38% 4,385 5,447 4,708 6,770 1,323 24.29% 12,000 (1,000) -7.69% 342,467 13,000 $ 382,871 3,175 $ 367,841 $ 383,892 $ 172 Variance % 335,387 1,723 Total Uses $ FY 2017 Forecast 1,021 0.05% 0.27% Uses by Fund and Function FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 342,467 Fund 100 Total Uses 342,467 Total Uses $ 342,467 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 382,871 382,871 382,871 $ 367,841 367,841 367,841 $ 383,892 383,892 383,892 $ Variance 1,021 1,021 1,021 Variance % 0.27% 0.27% 0.27% Staffing by Activity Activity Elected and Statutory officials M Executive Management O Department Total FY 2016 Adopted FY 2017 Revised 1.00 2.00 3.00 FY 2017 Forecast 1.00 2.00 3.00 64 FY 2018 Adopted 1.00 2.00 3.00 1.00 2.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 1 Staffing by Market Range Title Market Range Bd of Supvr's Chief of Staff Deputy Administrator - BOS Elected Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 1.00 3.00 FY 2017 Forecast 1.00 1.00 1.00 3.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 3.00 3.00 3.00 3.00 - 0.0% 3.00 3.00 3.00 3.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $1,001 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $20 for the impact of the changes in risk management charges. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $376,999 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,872 $5,872 Employee Compensation and Benefits Total $5,872 FY 2017 Revised Budget $382,871 FY 2018 Baseline Budget $382,871 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,001 Risk Management Adjustment $20 Base Adjustments Total $1,021 Base Adjustments Total FY 2018 Tentative Budget Percent Change From Baseline $1,021 $0 $383,892 $0 0.27% FY 2018 Adopted Budget $383,892 Percent Change From Baseline 0.27% 65 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 2 Board of Supervisors, District 2 Analysis by Idamarie Flaherty, Budget Supervisor Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Board of Supervisor’s strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Uses by Program and Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Expenditures INFR - Infrastructure - Revised vs Adopted 2,868 2,844 3,660 Variance 792 Variance % 27.62% MPOS - Elected and Statutory officials 111,281 112,254 112,194 112,254 - 0.00% ODIR - Executive Management 257,219 266,375 265,157 266,584 209 0.08% 793 369,293 1,374 382,871 1,375 381,570 1,394 383,892 $ 20 1,021 1.46% 0.27% RISK - Risk Premiums Expenditures Total Uses $ $ $ $ Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services FY 2017 Revised 366,619 375,521 151 2,523 Expenditures Travel and Transportation Total Uses $ FY 2017 Forecast 369,293 374,956 375,378 1,988 500 1,658 4,251 3,801 6,129 1,111 $ FY 2018 Adopted 382,871 2,313 $ 381,570 727 $ 383,892 $ Revised vs Adopted Variance Variance % (143) -0.04% (330) -16.60% 1,878 (384) 1,021 44.18% -34.56% 0.27% Uses by Fund and Function FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 369,293 Fund 100 Total Uses 369,293 Total Uses $ 369,293 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 382,871 382,871 382,871 $ 381,570 381,570 381,570 $ 383,892 383,892 383,892 $ Variance 1,021 1,021 1,021 Variance % 0.27% 0.27% 0.27% Staffing by Program and Activity Activity Elected and Statutory officials M Executive Management O Department Total FY 2016 Adopted FY 2017 Revised 1.00 2.00 3.00 FY 2017 Forecast 1.00 2.00 3.00 66 FY 2018 Adopted 1.00 2.00 3.00 1.00 2.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 2 Staffing by Market Range Title Market Range Bd of Supvr's Chief of Staff Deputy Administrator - BOS Elected Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 1.00 3.00 FY 2017 Forecast 1.00 1.00 1.00 3.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 3.00 3.00 3.00 3.00 - 0.0% 3.00 3.00 3.00 3.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $1,001 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $20 for the impact of the changes in risk management charges. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $376,999 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,872 $5,872 Employee Compensation and Benefits Total $5,872 FY 2017 Revised Budget $382,871 $0 FY 2018 Baseline Budget $382,871 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,001 Risk Management Adjustment $20 Base Adjustments Total $1,021 Base Adjustments Total $1,021 FY 2018 Tentative Budget $383,892 Percent Change From Baseline $0 0.27% FY 2018 Adopted Budget $383,892 Percent Change From Baseline 0.27% 67 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 3 Board of Supervisors, District 3 Analysis by Idamarie Flaherty, Budget Supervisor Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Board of Supervisor’s strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Uses by Program and Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Expenditures INFR - Infrastructure - Revised vs Adopted 3,901 4,401 3,083 Variance (818) Variance % -20.97% MPOS - Elected and Statutory officials 112,726 112,254 112,393 112,465 211 0.19% ODIR - Executive Management 252,817 265,343 254,707 266,950 1,607 0.61% 794 366,337 1,373 382,871 1,375 372,876 1,394 383,892 $ 21 1,021 1.53% 0.27% RISK - Risk Premiums Expenditures Total Uses $ $ $ $ Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Travel and Transportation FY 2017 Revised FY 2018 Adopted Revised vs Adopted Variance Variance % 357,270 357,840 346,156 337,677 (20,163) 934 20,244 4,054 17,228 (3,016) -14.90% 5,068 4,787 6,002 11,787 7,000 146.23% 17,200 17,200 N/A 1,021 0.27% 3,065 Total Uses $ FY 2017 Forecast 366,337 $ 382,871 16,664 $ 372,876 $ 383,892 $ -5.63% Uses by Fund and Function FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 366,337 Fund 100 Total Uses 366,337 Total Uses $ 366,337 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 382,871 382,871 382,871 $ 372,876 372,876 372,876 $ 383,892 383,892 383,892 $ Variance 1,021 1,021 1,021 Variance % 0.27% 0.27% 0.27% Staffing by Program and Activity Activity Elected and Statutory officials M Executive Management O Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.75 2.75 FY 2017 Forecast 1.00 2.00 3.00 68 FY 2018 Adopted 1.00 2.00 3.00 1.00 2.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 3 Staffing by Market Range Title Market Range Bd of Supvr's Chief of Staff Deputy Administrator - BOS Elected Department Total FY 2016 Adopted FY 2017 Revised 1.00 0.75 1.00 2.75 FY 2017 Forecast 1.00 1.00 1.00 3.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 2.75 3.00 3.00 3.00 - 0.0% 2.75 3.00 3.00 3.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $1,001 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $20 for the impact of the changes in risk management charges. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $376,999 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,872 $5,872 Employee Compensation and Benefits Total $5,872 FY 2017 Revised Budget $382,871 $0 FY 2018 Baseline Budget $382,871 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,001 Risk Management Adjustment $20 Base Adjustments Total $1,021 Base Adjustments Total $1,021 FY 2018 Tentative Budget $383,892 Percent Change From Baseline $0 0.27% FY 2018 Adopted Budget $383,892 Percent Change From Baseline 0.27% 69 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 4 Board of Supervisors, District 4 Analysis by Idamarie Flaherty, Budget Supervisor Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Board of Supervisor’s strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Uses by Program and Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Expenditures INFR - Infrastructure - Revised vs Adopted 2,701 2,710 3,692 MPOS - Elected and Statutory officials 110,918 112,254 112,156 112,254 ODIR - Executive Management 252,123 266,542 260,938 266,552 792 363,833 1,374 382,871 1,375 377,179 1,394 383,892 $ RISK - Risk Premiums Expenditures Total Uses $ $ $ $ Variance 991 - Variance % 36.69% 0.00% 10 0.00% 20 1,021 1.46% 0.27% Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services FY 2017 Revised FY 2017 Forecast 358,859 368,045 Expenditures Supplies 1,689 Expenditures Other Services 2,945 Expenditures Travel and Transportation 340 Total Uses $ 363,833 368,211 367,900 1,433 330 1,400 5,893 3,849 7,631 7,500 $ FY 2018 Adopted 382,871 4,789 $ 377,179 6,961 $ 383,892 $ Revised vs Adopted Variance (145) (33) 1,738 (539) 1,021 Variance % -0.04% -2.30% 29.49% -7.19% 0.27% Uses by Fund and Function FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 363,833 Fund 100 Total Uses 363,833 Total Uses $ 363,833 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 382,871 382,871 382,871 $ 377,179 377,179 377,179 $ 383,892 383,892 383,892 $ Variance 1,021 1,021 1,021 Variance % 0.27% 0.27% 0.27% Staffing by Program and Activity Activity Elected and Statutory officials M Executive Management O Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.88 2.88 FY 2017 Forecast 1.00 1.88 2.88 70 FY 2018 Adopted 1.00 1.88 2.88 1.00 1.88 2.88 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 4 Staffing by Market Range Title Market Range Bd of Supvr's Chief of Staff Deputy Administrator - BOS Elected Department Total FY 2016 Adopted FY 2017 Revised 1.00 0.88 1.00 2.88 FY 2017 Forecast 1.00 0.88 1.00 2.88 FY 2018 Adopted 1.00 0.88 1.00 2.88 1.00 0.88 1.00 2.88 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 2.88 2.88 2.88 2.88 - 0.0% 2.88 2.88 2.88 2.88 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $1,001 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $20 for the impact of the changes in risk management charges. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $376,999 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,872 $5,872 Employee Compensation and Benefits Total $5,872 FY 2017 Revised Budget $382,871 $0 FY 2018 Baseline Budget $382,871 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,001 Risk Management Adjustment $20 Base Adjustments Total $1,021 Base Adjustments Total $1,021 FY 2018 Tentative Budget $383,892 Percent Change From Baseline $0 0.27% FY 2018 Adopted Budget $383,892 Percent Change From Baseline 0.27% 71 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 5 Board of Supervisors, District 5 Analysis by Idamarie Flaherty, Budget Supervisor Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals The Board of Supervisor’s strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Uses by Program and Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Expenditures INFR - Infrastructure - Revised vs Adopted 7,200 4,677 4,184 Variance (3,016) Variance % -41.89% MPOS - Elected and Statutory officials 111,245 112,254 112,171 112,454 200 0.18% ODIR - Executive Management 258,170 262,043 263,515 265,860 3,817 1.46% 793 370,208 1,374 382,871 1,375 381,738 1,394 383,892 $ 20 1,021 1.46% 0.27% RISK - Risk Premiums Expenditures Total Uses $ $ $ $ Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance 357,059 359,574 363,075 Expenditures Supplies 6,285 9,706 14,973 10,485 Expenditures Other Services 4,370 8,826 6,981 7,453 (1,373) -15.56% Expenditures Travel and Transportation 2,844 7,280 - 2,879 (4,401) -60.45% - - 0.00% 383,892 $ 1,021 0.27% Expenditures Utilities 840 Total Uses $ 370,208 $ 382,871 210 $ 381,738 $ 6,016 Variance % 355,869 779 1.68% 8.03% Uses by Fund and Function FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 370,208 Fund 100 Total Uses 370,208 Total Uses $ 370,208 $ Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 382,871 382,871 382,871 $ 381,738 381,738 381,738 $ 383,892 383,892 383,892 $ Variance 1,021 1,021 1,021 Variance % 0.27% 0.27% 0.27% Staffing by Program and Activity Activity Elected and Statutory officials M Executive Management O Department Total FY 2016 Adopted FY 2017 Revised 1.00 2.00 3.00 FY 2017 Forecast 1.00 2.00 3.00 72 FY 2018 Adopted 1.00 2.00 3.00 1.00 2.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Board of Supervisors, District 5 Staffing by Market Range Title Market Range Bd of Supvr's Chief of Staff Deputy Administrator - BOS Elected Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 1.00 3.00 FY 2017 Forecast 1.00 1.00 1.00 3.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 3.00 3.00 3.00 3.00 - 0.0% 3.00 3.00 3.00 3.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $1,001 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $20 for the impact of the changes in risk management charges. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $376,999 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,872 $5,872 Employee Compensation and Benefits Total $5,872 FY 2017 Revised Budget $382,871 $0 FY 2018 Baseline Budget $382,871 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $1,001 Risk Management Adjustment $20 Base Adjustments Total $1,021 Base Adjustments Total $1,021 FY 2018 Tentative Budget $383,892 Percent Change From Baseline $0 0.27% FY 2018 Adopted Budget $383,892 Percent Change From Baseline 0.27% 73 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Budget Budget Analysis by Tina Allen, Budget Administrator Summary Mission The mission of the Budget Office is to provide a sustainable, structurally balanced budget to the Board of Supervisors and County Manager so they can achieve the County’s mission within available resources. Strategic Goals Fiscal Strength and Responsibility By June 30, 2019 Maricopa County will keep growth of operational expenditures subject to the expenditure limit under the growth of the expenditure limit. Status: The expenditure limit continues to be a challenge for Maricopa County. In an effort to meet this goal, the county has financed several large capital projects in FY 2017. The operational expenditures will be at or below the limit in FY 2018. Fiscal Strength and Responsibility By June 30, 2022, the Maricopa County budgeted mandate payments to/cost shifts from the State of Arizona will be 10.7% overall compared to 11.6% in the FY 2016 Adopted Budget of $2,234,405,833. Status: The County continues to communicate with the State regarding the detrimental impact of mandated cost shifts. Although there were additional shifts in FY 2017 and loss of grant revenues, at this time the mandated payments as a percentage of the overall recommended budget for FY 2018 is 10.78% of the overall budget of $2,494,087,419. Fiscal Strength and Responsibility By the end of 2022, Maricopa County’s General Fund Operating reserves will equal two months of the prior year’s operating expenditures. Status: For FY 2018, the budgeted operating reserves of $208,812,884 is at two months of the adopted FY 2017 General Fund Operating expense of $1,252,877,305. Sources and Uses by Activity FY 2016 Activity Actual Expenditures BDMF - Budget Dev Mon Forecasting 1,864,669 INFR - Infrastructure 8,886 RISK - Risk Premiums 4,620 SPPT - Operations Support 159,193 Expenditures Total Uses $ 2,037,368 FY 2017 Revised 2,172,891 17,410 4,720 270,676 $ 2,465,697 74 FY 2017 Forecast 1,902,314 14,989 4,726 109,606 $ 2,031,635 FY 2018 Adopted 1,622,172 20,356 4,748 280,252 $ 1,927,528 Revised vs Adopted Variance Variance % (550,719) -25.34% 2,946 16.92% 28 0.59% 9,576 3.54% $ (538,169) -21.83% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Budget Sources and Uses by Category Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities FY 2016 Actual 1,827,289 784 198,734 8,335 1,806 420 Total Uses $ 2,037,368 FY 2017 Revised 2,148,129 39,744 242,933 11,000 23,891 0 $ 2,465,697 FY 2017 Forecast 1,886,091 6,219 123,090 8,728 7,294 213 $ 2,031,635 FY 2018 Adopted 1,650,490 10,000 222,538 21,000 22,500 1,000 $ 1,927,528 Revised vs Adopted Variance Variance % (497,639) -23.17% (29,744) -74.84% (20,395) -8.40% 10,000 90.91% (1,391) -5.82% 1,000 $ (538,169) -21.83% Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Revised vs Adopted Fund / Appropriation Unit Group Actual Revised Forecast Adopted Variance Variance % 100 - General Expenditures OPER - Operating 2,037,368 2,465,697 2,031,635 1,927,528 -538,169 -21.83% Fund 100 Total Uses 2,037,368 2,465,697 2,031,635 1,927,528 (538,169) -21.83% Total Uses $ 2,037,368 $ 2,465,697 $ 2,031,635 $ 1,927,528 $ (538,169) -21.83% Staffing by Activity Activity Budget Dev Mon Forecasting B Operations Support S Department Total FY 2016 Adopted 19.00 19.00 FY 2017 Revised 17.00 1.00 18.00 FY 2017 Forecast 18.00 18.00 FY 2018 Adopted 15.00 1.00 16.00 Revised vs Adopted Variance Var % (2.00) -11.8% 0.0% (2.00) -11.1% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% 0.0% (2.00) -100.0% 0.0% N/A 1.00 100.0% (1.00) -100.0% 0.0% N/A (2.00) -11.1% Staffing by Market Range Title Market Range Budget Administrator Budget Analyst Budget Analyst Senior Budget Supervisor Business/Systems Analyst-Sr/Ld Deputy Director - Budget Director - Budget Exec Asst to Executive Officer Finance/Business Analyst Department Total FY 2016 Adopted 1.00 8.00 3.00 3.00 1.00 2.00 1.00 19.00 1.00 9.00 2.00 3.00 1.00 1.00 1.00 18.00 1.00 9.00 2.00 3.00 1.00 2.00 18.00 1.00 9.00 3.00 2.00 1.00 16.00 Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 19.00 18.00 18.00 16.00 (2.00) -11.1% 19.00 18.00 18.00 16.00 (2.00) -11.1% Staffing Variance Analysis The department decreased the number of Budget Analyst - Seniors by two and consolidated the department assignments for a leaner organization. Budget Highlights  Delete Deputy Director and create Director position; delete two Budget Analyst – Senior positions.  Decrease expenditures by $422,765 due to reallocation of funding to Department of Finance.  Decrease expenditures by $16,535 due to reallocation of funding to County Manager’s Office. 75 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Budget Planning and Budgeting Program The purpose of the Planning and Budgeting Program is to provide planning, performance management, and budgeting services to the Board of Supervisors, Departments, and Districts so they can plan the provision of services to the residents of Maricopa County, provide those services in a financially effective manner, and be accountable for transparently measuring and reporting progress in meeting measurable goals and in meeting their Board approved budget. Activities that comprise this program include:  Budget Development, Monitoring and Forecasting Budget Development, Monitoring and Forecasting Activity The purpose of the Budget Development, Monitoring and Forecasting Activity is to provide budget services to the Board of Supervisors, Maricopa County Departments, and Districts so they can provide their services to their constituents in a financially effective manner and meet their Board approved budget. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of appropriated budgets with expenditures within budget at the end of the fiscal year. Number of appropriated budgets monitored and forecasted. Number of appropriated budgets established by the Board of Supervisors/Board of Directors Expenditure per appropriated budget monitored and forecasted. TOTAL USES Rev vs Adopted Variance Var % 99.4% 100.0% 99.7% 100.0% 0.0% 0.0% 363 319 319 319 - 0.0% 363 319 319 319 - 0.0% $ 5,612.58 $ 7,729.46 $ 6,368.76 $ 6,042.41 $ 1,687.05 27.9% $ 2,037,368 $ 2,465,697 $ 2,031,635 $ 1,927,528 $ (538,169) -21.8% Activity Narrative: The decrease in the Budget Development, Monitoring and Forecast Activity is due to a decrease in staffing to streamline and consolidate departmental assignments. 76 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Budget Appropriated Budget Reconciliation General Fund (100) Operating Expenditure FY 2017 Adopted Budget $2,431,156 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $34,541 $34,541 Employee Compensation and Benefits Total $34,541 FY 2017 Revised Budget $2,465,697 Reallocations: Reallocations: Reall funding for Spec Proj Mgr PCN 76614 from OMB to DCM ($101,843) Reallocations Total ($101,843) Reallocations Total ($101,843) FY 2018 Baseline Budget $2,363,854 Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,946 Risk Management Adjustment $28 Base Adjustments Total $2,974 Base Adjustments Total $2,974 FY 2018 Tentative Budget $2,366,828 Percent Change From Baseline 0.13% Reallocations: Reallocations: Reallocation Between Departments ($439,300) Reallocations Total ($439,300) Reallocations Total ($439,300) FY 2018 Adopted Budget $1,927,528 Percent Change From Baseline -18.46% 77 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Call Center Call Center Analysis by Samantha Carter, Budget Analyst Summary Mission The mission of the Call Center is to provide information with accuracy and courtesy to callers of the Treasurer, Assessor, Recorder, and the Elections offices so they can conduct their business with the County confidently and conveniently. Vision The vision of the Call Center is to increase efficiency by expanding the information available on the 24hour automated system. Strategic Goals Department Specific By June, 2019, 95% of a monthly, randomly selected sample of 100 real time calls will be scored at a 90% level or higher based on a grading and weighting system that considers proper greeting, accuracy, completeness and politeness. Status: The Department currently samples random real time calls as noted and have a consolidated average of 96.75%. Department Specific By June, 2019, 60% of calls will be answered within 30 seconds. Status: The Department currently answers 62.75% of calls within 30 seconds. Uses by Program and Activity FY 2016 Activity Actual Expenditures INFR - Infrastructure RISK - Risk Premiums 3,948 TELE - Customer Service Telephone 1,593,164 Expenditures Total Uses $ 1,597,112 FY 2017 FY 2017 FY 2018 Revised vs Adopted Revised 127,117 4,554 1,613,481 $ 1,745,152 Forecast 52,965 4,553 1,683,516 $ 1,741,034 Adopted 334,316 4,642 1,246,838 $ 1,585,796 Variance 207,199 88 (366,643) $ (159,356) FY 2017 Revised 1,579,082 8,664 149,068 5,230 3,108 $ 1,745,152 FY 2017 Forecast 1,576,237 114,589 46,135 2,735 1,295 43 $ 1,741,034 FY 2018 Adopted 1,183,291 5,069 391,938 4,893 562 43 $ 1,585,796 Variance (395,791) (3,595) 242,870 (337) (2,546) 43 $ (159,356) Variance % 163.00% 1.93% -22.72% -9.13% Uses by Category Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities FY 2016 Actual 1,503,745 6,560 84,975 1,720 112 Total Uses $ 1,597,112 78 Revised vs Adopted Variance % -25.06% -41.49% 162.93% -6.44% -81.92% 0.00% -9.13% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Call Center Uses by Fund and Function Fund / Appropriation Unit Group 100 - General Expenditures OPER - Operating Fund 100 Total Uses Total Uses $ Revised vs Adopted FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 1,597,112 1,597,112 1,597,112 $ 1,745,152 1,745,152 1,745,152 $ 1,741,034 1,741,034 1,741,034 $ Variance 1,585,796 1,585,796 1,585,796 $ (159,356) (159,356) (159,356) Variance % -9.13% -9.13% -9.13% Staffing by Program and Activity Activity Customer Service Telephone t Department Total FY 2016 Adopted 27.00 27.00 FY 2017 Revised 27.00 27.00 FY 2017 Forecast 27.00 27.00 FY 2018 Adopted 22.00 22.00 Revised vs Adopted Variance Var % (5.00) -18.5% (5.00) -18.5% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% (1.00) -50.0% (5.00) -29.4% (1.00) -25.0% 1.00 100.0% 1.00 100.0% 0.0% (5.00) -18.5% Staffing by Market Range Title Market Range Admin/Operations Specialist Call Center Supervisor Call Ctr Representative Call Ctr Representative Lead Director - STAR Call Center Management Analyst System Administrator Department Total FY 2016 Adopted 2.00 18.00 4.00 1.00 1.00 1.00 27.00 1.00 2.00 17.00 4.00 1.00 1.00 1.00 27.00 1.00 2.00 17.00 4.00 1.00 1.00 1.00 27.00 FY 2017 Revised FY 2017 Forecast 1.00 1.00 12.00 3.00 2.00 2.00 1.00 22.00 Staffing by Fund Fund FY 2016 Adopted 100 General Department Total FY 2018 Adopted Revised vs Adopted Variance Var % 27.00 27.00 27.00 22.00 (5.00) -18.5% 27.00 27.00 27.00 22.00 (5.00) -18.5% Significant Personnel Variances  Decrease FTE by nine for transfer to the Clerk of Superior Court.  Increase FTE by two for two positions being double bunked.  Increase FTE by two for two temporary positions. Budget Highlights  Increase Internal Service Charges by $207,199 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $88 for the impact of the changes in the risk management charges.  Nine PCN’s at a cost of $366,643 were transferred to the Clerk of Superior Court. Programs and Activities Call Center Program The purpose of the Call Center is to provide an immediate information bridge for the residents of Maricopa County so that the caller and the customer agent can identify and define the issue or problem and either solve the problem or recommend a course of action in a single telephone call. 79 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Call Center Activities that comprise this program include:  Customer Service Telephone Customer Service Telephone Activity The purpose of the Customer Service Telephone activity is to provide information to residents of Maricopa County so they can make accurate, timely, and informed decisions with a single telephone call. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Expenditure Percent of calls answered within 30 seconds. Number of calls answered within 30 seconds. Number of calls answered. Number of calls projected to be offered. Average cost of a call answered. TOTAL USES N/A $ $ 1,593,164 $ 83% 612,988 741,644 741,644 2.18 $ 1,613,481 $ 43% 363,330 840,225 842,500 2.00 $ 1,683,516 $ Rev vs Adopted Variance 50% 376,550 753,100 753,100 1.66 $ 1,246,838 $ Var % -33% (236,438) 11,456 11,456 (0.52) -39.5% -38.6% 1.5% 1.5% -31.4% (366,643) -29.4% Activity Narrative: The number of calls answered within 30 seconds is expected to decrease slightly due to longer call times, a result of the Assessor’s Legal Class Verification mailing. These calls require longer explanations. Expenditures have decreased because of the transfer of staff and funding to the Clerk of Superior Court. 80 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Call Center Appropriated Budget Reconciliations General Fund (100) Operating Expenditure FY 2017 Adopted Budget $1,719,187 Employee Compensation and Benefits: Agenda Item Employee Salary Adjustments: C-49-16-051-2-00 FY17 PFP Budget Adjustments $25,965 Employee Salary Adjustments Total $25,965 Employee Compensation and Benefits Total $25,965 FY 2017 Revised Budget $1,745,152 FY 2018 Baseline Budget $1,745,152 Base Adjustments: Base Adjustments: Base Telecom Adjustment $207,199 Risk Management Adjustment $88 Base Adjustments Total $207,287 Base Adjustments Total $207,287 FY 2018 Tentative Budget $1,952,439 Percent Change From Baseline 11.88% Reallocations: Reallocations: Reallocation between STAR Call Center and Clerk of the Court ($366,643) Reallocations Total ($366,643) Reallocations Total ($366,643) FY 2018 Adopted Budget $1,585,796 Percent Change From Baseline -9.13% 81 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Clerk of the Board Analysis by Lauren M. Cochran, Budget Supervisor Summary Mission The mission of the Office of the Clerk of the Board is to provide statutory and policy-related services and official record keeping for the Board of Supervisors, other County Agencies, Special Districts, and the general public, so they can make informed decision and conduct business affairs. Vision The vision of the Office of the Clerk of the Board is to be recognized as a leader in the field of statutory and policy procedures and record keeping for the Maricopa County Board of Supervisors and their related Boards. Strategic Goals Regional Services By 2020, hold training session with Special District managers and/or secretaries of 90 percent of Special Taxing Districts in Maricopa County to educate them regarding Open Meeting Laws, Annual Report and Budget requirements, Election deadlines and procedures, and Disclosure Notice requirements. Status: The Special Taxing Districts Resource Manual has been complete and distributed to all Special Districts. The Clerk’s Special Taxing District Coordinator will continue training of the individual Boards. Government Operations By 2020, provide Internet search capabilities and access to 100 percent of all public Board of Supervisors' approved meeting minutes and Public Disclosure Notices. Status: All Board of Supervisors’ meeting agendas, approved meeting minutes since January 2011 and the Public Disclosure Notices are available and searchable via the Internet. Conversion of the remaining Board of Supervisors’ Agendas and Minutes to the enterprise Electronic Document Management System (EDMS), OnBase, will commence in FY 2018. 82 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Uses by Program and Activity Activity BDFS - Budget and Financial Services Expenditures BORD - Boards and Commissions INFR - Infrastructure LICP - Application Processes MPOS - Elected and Statutory officials MTNG - Meeting Management ODIR - Executive Management RCRD - Records Management RISK - Risk Premiums SDIS - Special Districts SPPT - Operations Support Expenditures FY 2016 Actual 46,743 11,007 33,615 55,447 542,732 145,581 224,355 2,028 84,050 Total Uses $ 1,145,558 FY 2017 Revised 47,661 10,797 12,012 33,684 58,365 776,328 131,391 291,869 2,266 83,047 30,600 $ 1,478,020 FY 2017 Forecast 49,387 11,204 11,305 35,433 58,349 602,505 152,980 236,651 2,316 86,505 6,800 $ 1,253,435 FY 2018 Adopted 49,081 11,113 15,553 34,892 58,205 878,189 99,304 203,992 2,388 86,031 174,133 $ 1,612,881 Revised vs Adopted Variance Variance % 1,420 2.98% 316 2.93% 3,541 29.48% 1,208 3.59% (160) -0.27% 101,861 13.12% (32,087) -24.42% (87,877) -30.11% 122 5.38% 2,984 3.59% 143,533 469.06% $ 134,861 9.12% FY 2016 Actual 970,027 11,274 140,540 17,960 5,617 140 Total Uses $ 1,145,558 FY 2017 Revised 1,030,316 14,753 418,821 7,510 6,620 $ 1,478,020 FY 2017 Forecast 1,038,238 10,176 196,780 1,638 6,326 277 $ 1,253,435 FY 2018 Adopted 1,029,338 17,121 416,997 11,365 7,700 130,360 $ 1,612,881 Revised vs Adopted Variance Variance % (978) -0.09% 2,368 16.05% (1,824) -0.44% 3,855 51.33% 1,080 16.31% 130,360 N/A $ 134,861 9.12% FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Variance % Uses by Category Budget Object Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 1,145,558 Expenditures BOE0 - Board of Equalization Expenses Expenditures BRD0 - BOS Discretionary Charges Expenditures SHC1 - SIRE Hyland Conversion Fund 100 Total Uses $ 1,145,558 Total Uses $ 1,145,558 FY 2017 Revised $ $ 1,264,401 213,619 1,478,020 1,478,020 $ $ 1,253,435 1,253,435 1,253,435 $ $ 1,266,762 130,000 2,500 213,619 1,612,881 1,612,881 $ $ 2,361 130,000 2,500 134,861 134,861 0.19% N/A N/A N/A 9.12% 9.12% Staffing by Program and Activity Activity Application Processes L Boards and Commissions B Budget and Financial Services B Elected and Statutory officials M Executive Management O Meeting Management M Records Management R Special Districts S Department Total FY 2016 Adopted 0.65 0.20 0.70 0.35 1.00 6.40 2.60 1.10 13.00 FY 2017 Revised 0.70 0.20 0.65 0.35 6.40 1.00 2.60 1.10 13.00 FY 2017 Forecast 0.70 0.20 0.65 0.35 6.40 1.00 2.60 1.10 13.00 FY 2018 Adopted 0.70 0.20 0.65 0.35 6.40 1.00 2.60 1.10 13.00 Revised vs Adopted Variance Var % - 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Business/Systems Analyst-Sr/Ld Clerk of Board Assistant Clerk of Board Specialist Clerk of Board Supervisor Deputy Director - Clk of Board Director - Clerk of the Board Finance/Business Analyst Management Analyst Department Total FY 2016 Adopted 1.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 13.00 FY 2017 Revised 1.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 13.00 83 FY 2017 Forecast 1.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 13.00 FY 2018 Adopted 1.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 13.00 Revised vs Adopted Variance - Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Staffing by Fund Fund 100 General FY 2016 Adopted 13.00 FY 2017 Revised 13.00 FY 2017 Forecast 13.00 FY 2018 Adopted 13.00 13.00 13.00 13.00 13.00 Department Total Revised vs Adopted Variance Var % 0.0% - 0.0% Budget Highlights  Reallocate $130,000 for the Board of Equalization from Non Departmental to Clerk of the Board.  Reallocate $2,500 for Board of Supervisors Discretionary Charges from Non Departmental to Clerk of the Board.  Carryforward $213,619 for the Sire Hyland Conversion project. Programs and Activities Application Processes Program The purpose of the Application Processes Program is to provide application processing and assistance for statutorily mandated procedures to applicants and/or requestors so they can conduct or maintain community related activities including: fireworks permits, franchises, and liquor licenses. Activities that comprise this program include:  Application Processes Application Processes Activity The purpose of the Application Processes Activity is to provide processed applications and notification to the public so they can operate a licensed activity or function. Mandates: Liquor Licenses and Permits: A.R.S. Title 4, Chapter 2, among other rules and processes, this Chapter provides that governing body of the county to “enter an order recommending approval or disproval within sixty days after filing of the applications” for a new license and shall file a certified copy of the order with the director. Off-Track Wagering: A.R.S. § 5-111, In Statutorily designated counties, wagering may be permitted in off-track facilities only after “receiving approval for such use by…the Board of Supervisors, if located in an unincorporated area of the County.” Fireworks Permit: A.R.S. §36-1603, Application for a permit shall be made in writing not less than five days prior to the date of the display. Bingo License: A.R.S. §5-404 (I), the local governing body shall upon receipt of the application immediately set a hearing on the application to be held within forty-five days. Measure Type Result Output Demand Expenditure Ratio Measure Description FY 2016 ACTUAL Percent of applications processed by the next formal meeting date. Number of applications processed. Number of applications received. FY 2017 REVISED 100.0% 118 129 FY 2017 FORECAST 100.0% 124 128 FY 2018 ADOPTED 100.0% 124 128 REV VS ADOPTED VAR % 100.0% 124 128 0.0% - 0.0% 0.0% 0.0% Total Expenditure per application processed. $ 284.87 $ 271.65 $ 285.75 $ 281.39 $ 9.74 3.5% TOTAL USES $ 33,615 $ 33,684 $ 35,433 $ 34,892 $ 1,208 3.5% Expenditure Activity Narrative: No change in applications received or processed is anticipated in FY 2018. The increase in expenditures is due to removing Personnel Savings. 84 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Boards and Commissions Administration Program The purpose of the Boards and Commissions Administration Program is to provide central coordination of Boards and Commissions functions and appointments to the Board of Supervisors so they can make timely appointments for community service in order to receive community input. Activities that comprise this program include:  Boards and Commissions Boards and Commissions Activity The purpose of the Boards and Commissions Activity is to provide central coordination of Boards and Commissions functions and appointments to the Board of Supervisors so they can make timely appointments for community service. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Measure Description FY 2016 ACTUAL Percent of Notice of monthly Vacancy Reports sent to Board of Supervisor District Offices by the 5th of each month. Number of monthly Notice of Vacancy reports sent to Board of Supervisor District Offices. Number of monthly Notice of Vacancy Reports needed by Board of Supervisor District Offices. FY 2017 REVISED 100.0% FY 2017 FORECAST 100.0% FY 2018 ADOPTED 100.0% REV VS ADOPTED VAR % 100.0% 0.0% 0.0% 72 60 60 60 - 0.0% 72 60 60 60 - 0.0% Total Expenditure per Notice of Vacancy Report Sent. $ 152.88 $ 179.95 $ 186.73 $ 185.22 $ 5.27 2.8% TOTAL USES $ 11,007 $ 10,797 $ 11,204 $ 11,113 $ 316 2.8% Expenditure Activity Narrative: No change in monthly Notice of Vacancy reports needed or sent is anticipated in FY 2018. The increase in expenditures is due to removing Personnel Savings. Information Services Program The purpose of the Information Services Program is to provide Board of Supervisors' and Board of Countywide Districts' recorded document management services to Maricopa County Departments and the people of Maricopa County so they can have access to the Board’s actions and conduct their respective business. Activities that comprise this program include:  Records Management Records Management Activity The Purpose of the Records Management Activity is to provide Board of Supervisors' and Board of Directors of Countywide Districts' recorded document management services to Maricopa County departments and the people of Maricopa County so they can have access to the Board’s actions and conduct their respective business. Mandates: A.R.S. §11-221 provides custody and inspection of records that all accounts of the Board of Supervisors should be kept at the office of the Clerk of the Board, and in his care, and shall be open to public inspection. A.R.S. §39-101 clarifies what a permanent public record is as well as the storage and quality of the medium used for preservation. 85 Maricopa County FY 2018 Adopted Budget Measure Type Result Result Output Demand Expenditure Ratio Department Budgets — Expanded Clerk of the Board Measure Description FY 2016 ACTUAL FY 2017 REVISED FY 2017 FORECAST FY 2018 ADOPTED REV VS ADOPTED VAR % Percent of responses received from the public and/or departments who expressed an opinion that they were satisfied with research. Percent of record and information requests processed within three business days. Number of record and information requests processed. Number of record and information requests received. Total Expenditure per record and information research request processed. $ 1,247.38 $ 1,881.37 $ 1,457.55 $ 1,977.09 $ 95.71 TOTAL USES $ 224,355 $ 291,939 $ 236,651 $ 203,992 $ (87,947) 100.0% 92.9% 92.9% 92.9% 0.0% 0.0% 100.0% 3,080 3,081 98.2% 1,995 2,000 98.2% 1,995 2,000 98.2% 1,995 2,000 0.0% - 0.0% 0.0% 0.0% 4.8% Expenditure -43.1% Activity Narrative: The total expenditures for this Activity include Non Recurring SIRE/Hyland Conversion funds for the completion of the SOLAR and electronic documents conversion project. This accounts for the substantial variation in the scenarios. The unspent project funding is carried forward into FY 2018. Meeting Management Program The purpose of the Meeting Management Program is to provide statutory meeting administration to the Board of Supervisors and Countywide District Board of Directors so they can hold meetings in compliance with the Open Meeting Laws. Activities that comprise this program include:  Meeting Management Meeting Management Activity The Purpose of the Meeting Management Activity is to provide statutory meeting administration to the Board of Supervisors and Countywide Districts so they can hold meetings in compliance with the Open Meeting Laws. Mandates: A.R.S. §11-214 provides regular meetings of the board shall be held in the County on a working day or days of each month designated by the board. The board shall notify the public of the location and the day or days designated. Special meeting may be called by a majority of the board, or by the chairman. Measure Type Result Output Output Demand Demand Expenditure Ratio Measure Description FY 2016 ACTUAL Percent of Board of Supervisors' and Countywide Districts' meetings held in compliance with the Open Meeting Laws. Number of Board of Supervisors' and Countywide Districts' meetings held. Number of Board of Supervisor and Countywide District Agenda Items on a final compiled Agenda. Number of Board of Supervisors' and Countywide Districts' Agenda items requested. Number of Board of Supervisors' and Countywide Districts' meetings requested. FY 2017 REVISED 100.0% FY 2017 FORECAST 100.0% FY 2018 ADOPTED 100.0% REV VS ADOPTED VAR % 100.0% 0.0% 0.0% 173 172 172 172 - 0.0% 2,096 2,000 2,000 2,000 - 0.0% 2,096 2,000 2,000 2,000 184 175 175 175 - 0.0% Total activity expenditure per agenda item processed. $ 258.94 $ 388.16 $ 301.25 $ 339.09 $ (49.07) -14.5% TOTAL USES $ 542,732 $ 776,328 $ 602,505 $ 678,189 $ (98,139) -14.5% Expenditure Activity Narrative: The total expenditures for this Activity include Non Recurring SIRE/Hyland Conversion funds for the completion of the SOLAR and electronic documents conversion project. This accounts for the substantial variation in the scenarios. The unspent project funding is carried forward into FY 2018. The number of required meetings varies each year based on many factors. 86 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Special Districts Program The purpose of the Special Districts Program is to provide consultation and administrative services to citizens and Special Districts, including Fire and Irrigation Water Delivery Districts so they can conduct special district functions. Activities that comprise this program include:  Special Districts Special Districts Activity The purpose of the Special Districts Activity is to provide consultation and administrative services to citizens and special districts, including Fire and Irrigation Water Delivery Districts so they can conduct special district functions. Mandates: A.R.S. §48-3602 provides that each county shall organize a county flood control district to include and govern its area of jurisdiction. A.R.S. §48-3901 provides the Board of Supervisors may establish at the county seat a county free library district for the county. A.R.S. §48-4202 through A.R.S. §48-6287 provides details on all other special districts that the Board of Supervisors can organize. Measure Type Result Output Demand Expenditure Ratio Measure Description FY 2016 ACTUAL FY 2017 REVISED FY 2017 FORECAST FY 2018 ADOPTED REV VS ADOPTED VAR % Percent of requests for information related to administration of Special Districts completed within three business days. Number of requests for information related to special district administrative services completed. Number of requests for information related to special districts. Total Expenditure per information request completed for special district. $ 235.43 $ 259.52 $ 270.33 $ 268.85 $ 9.32 3.5% TOTAL USES $ 84,050 $ 83,047 $ 86,505 $ 86,031 $ 2,984 3.5% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 357 320 320 320 - 0.0% 357 320 320 320 - 0.0% Expenditure Activity Narrative: No change in the number of requests for information, and the completion of those requests, is anticipated in FY 2018. The increase in expenditures is due to removing Personnel Savings and the removal of $300 in General Services. 87 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board Appropriated Budget Reconciliation General Fund (100) Operating Expenditure FY 2017 Adopted Budget $1,245,373 Employee Compensation and Benefits: Employee Salary Adjustments: Revenue $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $19,028 $19,028 Employee Compensation and Benefits Total $19,028 FY 2017 Revised Budget FY 2018 Baseline Budget $1,264,401 $1,264,401 Base Adjustments: Base Adjustments: $0 $0 Agenda Item Base Telecom Adjustment NA Risk Management Adjustment NA Base Adjustments Total $2,239 $122 $2,361 Base Adjustments Total $2,361 FY 2018 Adopted Budget $1,266,762 Percent Change From Baseline $0 0.19% Board of Equalization Expenses FY 2017 Adopted Budget FY 2017 Revised Budget FY 2018 Baseline Budget Reallocations: Reallocations: Expenditure Revenue $0 $0 $0 $0 $0 $0 Agenda Item Realloc Board of Equal from NonDept to COB NA Reallocations Total $130,000 $130,000 Reallocations Total $130,000 FY 2018 Adopted Budget $130,000 $0 Percent Change From Baseline NA BOS Discretionary Charges Expenditure Revenue $0 $0 $0 $0 $0 $0 FY 2017 Adopted FY 2017 Revised Budget FY 2018 Baseline Budget Reallocations: Reallocations: Agenda Item Realloc BOS Discretionary from NonDept to Clerk NA Reallocations Total $2,500 $2,500 Reallocations Total $2,500 FY 2018 Adopted Budget $2,500 Percent Change From Baseline NA 88 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Board General Fund (100) Continued SIRE Hyland Conversion FY 2017 Adopted Budget FY 2017 Revised Budget Non Recurring: Non Recurring: Expenditure Revenue $213,619 $213,619 $0 $0 Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total ($213,619) ($213,619) Non Recurring Total ($213,619) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total $213,619 $213,619 Non Recurring Total $213,619 FY 2018 Adopted Budget $213,619 Percent Change From Baseline NA 89 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Clerk of the Superior Court Analysis by Gerald Lehr, Budget Analyst Summary Mission The mission of the Clerk of the Superior Court is to provide progressive and efficient court-related records management and financial services for the justice system, the legal community, and public so they can have fair and timely access to accurate court records and services. Vision The vision of the Clerk of Superior Court is to be the most technologically advanced organization focused on delivering outstanding customer and employee satisfaction in every aspect of our operations. Strategic Goals Safe Communities By December 31, 2017, all paper records eligible for the Electronic Court Record (ECR), both active and inactive, will be accessible as the official court record for all users of those records, to provide improved security, management, access, and long term retention of Superior Court records. Status: The Clerk of the Superior Court strategic goals will be reviewed during the FY 2019 strategic business plan process. 90 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Sources and Uses by Activity FY 2016 Activity Actual Revenues BUAS - Business Application Dev Supp 170,404 CASE - Case Establishment 344,883 COCL - Court Ordered Receivables 9,740,572 COFR - Court Ordered Fin Records 2,622 COUR - Memorialize Court Proceedings 3,034,499 EFDC - Efiled Document 2,727,620 GGOV - General Government (53,566) ODIR - Executive Management 1,276,042 PURE - Public Registrations 1,891,043 SCDC - Scanned Document 1,082,162 Revenues Total Sources $ 20,216,281 $ Expenditures APLS - Appellate Records 377,215 BDFS - Budget and Financial Services 330,733 BUAS - Business Application Dev Supp 4,439,668 CASE - Case Establishment 3,638,535 CDOC - Court Document Copy 1,073,859 CFID - Court Clerk Fiduciary 188,297 COCL - Court Ordered Receivables 336,210 COFR - Court Ordered Fin Records 2,150,220 COUR - Memorialize Court Proceedings 12,895,850 CTFD - Court File Delivery 194,763 DACR - Data Center 477,146 DIST - Distribution 817,685 DRPT - Disposition Report 323,110 EFDC - Efiled Document 879,336 EXCC - Exhibit Custody 613,325 HRAC - Human Resources 792,999 INFR - Infrastructure 485,218 JDOC - Juvenile Subsequent Document 630,990 MPOS - Elected and Statutory officials 121,783 ODIR - Executive Management 887,169 PROC - Procurement (2,431) PURE - Public Registrations 1,443,375 RISK - Risk Premiums 69,564 RMGT - Risk Management 127,700 SCDC - Scanned Document 4,375,628 SPPT - Operations Support 2,112,050 TSPT - Technology Support 593,157 Expenditures Total Uses $ 40,373,154 $ FY 2017 FY 2017 Revised Forecast 150,000 234,457 612,021 605,543 6,530,928 6,987,749 1,521,893 1,761,842 2,922,609 2,851,440 2,500,000 2,573,118 (201,631) 1,257,051 1,478,845 1,034,000 1,053,207 16,528,502 $ 17,344,570 $ 442,326 454,921 335,204 323,423 5,171,061 4,619,566 4,250,587 3,905,952 1,025,159 977,958 198,193 138,940 234,106 300,272 2,197,451 2,463,812 14,022,084 13,729,975 207,789 145,968 605,576 643,388 794,954 743,006 301,933 287,646 997,497 1,011,433 562,386 575,775 836,996 823,963 643,392 628,334 702,700 709,204 121,104 122,690 821,144 858,695 1,322,675 1,288,320 55,116 55,114 127,697 157,975 5,353,026 4,718,118 2,479,555 2,121,660 763,383 645,656 44,573,094 $ 42,451,764 $ 91 FY 2018 Adopted 150,000 847,021 6,938,241 1,250,574 2,880,796 2,570,690 1,286,738 1,053,207 16,977,267 462,980 335,700 6,034,728 3,630,389 1,000,484 143,862 332,735 2,530,194 14,425,686 168,512 752,810 730,723 262,496 1,068,796 536,629 861,223 787,411 713,564 116,154 1,343,982 1,266,200 61,012 132,168 4,657,172 2,476,800 778,675 45,611,085 Revised vs Adopted Variance Variance % 0.00% 235,000 38.40% 407,313 6.24% (271,319) -17.83% (41,813) -1.43% 70,690 2.83% N/A N/A 29,687 2.36% 19,207 1.86% $ 448,765 2.72% 20,654 4.67% 496 0.15% 863,667 16.70% (620,198) -14.59% (24,675) -2.41% (54,331) -27.41% 98,629 42.13% 332,743 15.14% 403,602 2.88% (39,277) -18.90% 147,234 24.31% (64,231) -8.08% (39,437) -13.06% 71,299 7.15% (25,757) -4.58% 24,227 2.89% 144,019 22.38% 10,864 1.55% (4,950) -4.09% 522,838 63.67% N/A (56,475) -4.27% 5,896 10.70% 4,471 3.50% (695,854) -13.00% (2,755) -0.11% 15,292 2.00% $ 1,037,991 2.33% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 FY 2017 Actual Revised 599,866 550,056 1,461,602 1,693,126 15,649,373 12,427,022 2,378,894 1,781,098 12,922 2,000 113,624 75,200 Total Sources $ 20,216,281 $ 16,528,502 $ 35,271,729 38,963,413 764,602 916,858 2,613,245 3,674,974 519,347 283,775 108,838 163,500 930 1,094,463 570,574 Total Uses $ 40,373,154 $ 44,573,094 $ FY 2017 FY 2018 Forecast Adopted 579,743 579,743 1,693,126 1,442,472 12,703,578 12,671,214 2,210,610 2,210,610 6,833 3,228 150,680 70,000 17,344,570 $ 16,977,267 37,788,647 38,553,162 851,851 1,484,867 3,623,488 4,803,290 59,557 294,015 97,580 160,110 641 641 30,000 315,000 42,451,764 $ 45,611,085 Revised vs Adopted Variance Variance % 29,687 5.40% (250,654) -14.80% 244,192 1.97% 429,512 24.12% 1,228 61.40% (5,200) -6.91% $ 448,765 2.72% (410,251) -1.05% 568,009 61.95% 1,128,316 30.70% 10,240 3.61% (3,390) -2.07% 641 N/A (255,574) -44.79% $ 1,037,991 2.33% Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 100 - General Revenues OPER - Operating 11,976,498 8,400,000 9,072,137 9,072,000 Revenues NRNP - Non Recurring Non Project 80,033 Fund 100 Total Sources 11,976,498 8,400,000 9,152,170 9,072,000 205 - Court Document Retrieval Revenues OPER - Operating 1,084,165 1,034,000 1,053,207 1,053,207 Fund 205 Total Sources 1,084,165 1,034,000 1,053,207 1,053,207 208 - Judicial Enhancement Revenues OPER - Operating 966,311 900,000 900,000 900,000 Fund 208 Total Sources 966,311 900,000 900,000 900,000 216 - Clerk of the Court Grants Revenues OPER - Operating 1,461,602 1,693,126 1,693,126 1,442,472 Fund 216 Total Sources 1,461,602 1,693,126 1,693,126 1,442,472 218 - Clerk of Court Fill The Gap Revenues OPER - Operating 1,944,108 1,939,376 1,938,551 1,905,898 Fund 218 Total Sources 1,944,108 1,939,376 1,938,551 1,905,898 270 - Child Support Enhancement Revenues OPER - Operating 49,433 60,000 32,398 31,000 Fund 270 Total Sources 49,433 60,000 32,398 31,000 273 - Victim Location Revenues OPER - Operating 2,622 2,000 2,000 2,000 Fund 273 Total Sources 2,622 2,000 2,000 2,000 274 - Clerk of the Court EDMS Revenues OPER - Operating 2,731,542 2,500,000 2,573,118 2,570,690 Fund 274 Total Sources 2,731,542 2,500,000 2,573,118 2,570,690 Total Sources $ 20,216,281 $ 16,528,502 $ 17,344,570 $ 16,977,267 100 - General Expenditures OPER - Operating 32,391,483 34,131,403 33,018,291 34,635,508 Expenditures NRNP - Non Recurring Non Project 4,014 Expenditures RFR1 - COSC Rfr System Replacement 721,186 1,494,541 1,394,541 1,600,000 Fund 100 Total Uses 33,116,683 35,625,944 34,412,832 36,235,508 92 Revised vs Adopted Variance Variance % 672,000 672,000 8.00% N/A 8.00% 19,207 19,207 1.86% 1.86% - 0.00% 0.00% (250,654) (250,654) -14.80% -14.80% (33,478) (33,478) -1.73% -1.73% (29,000) (29,000) -48.33% -48.33% - $ 0.00% 0.00% 70,690 70,690 448,765 2.83% 2.83% 2.72% 504,105 105,459 609,564 1.48% N/A 7.06% 1.71% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Sources and Uses by Fund and Appropriation Unit Group (continued) FY 2016 FY 2017 FY 2017 FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 205 - Court Document Retrieval Expenditures OPER - Operating 894,177 1,034,000 700,000 1,053,207 Expenditures NRNP - Non Recurring Non Project 159,993 Fund 205 Total Uses 894,177 1,193,993 700,000 1,053,207 208 - Judicial Enhancement Expenditures OPER - Operating 700,745 900,000 676,866 900,000 Expenditures NRNP - Non Recurring Non Project 602,000 570,489 1,350,000 Fund 208 Total Uses 700,745 1,502,000 1,247,355 2,250,000 216 - Clerk of the Court Grants Expenditures OPER - Operating 1,455,957 1,693,126 1,693,126 1,442,472 Fund 216 Total Uses 1,455,957 1,693,126 1,693,126 1,442,472 218 - Clerk of Court Fill The Gap Expenditures OPER - Operating 1,944,105 1,939,376 1,938,551 1,905,898 Expenditures NRNP - Non Recurring Non Project 83,655 83,655 Fund 218 Total Uses 1,944,105 2,023,031 2,022,206 1,905,898 270 - Child Support Enhancement Expenditures NRNP - Non Recurring Non Project 20,000 20,000 20,000 Fund 270 Total Uses 20,000 20,000 20,000 273 - Victim Location Expenditures NRNP - Non Recurring Non Project 30,174 15,000 10,887 49,000 Fund 273 Total Uses 30,174 15,000 10,887 49,000 274 - Clerk of the Court EDMS Expenditures OPER - Operating 2,231,313 2,500,000 2,345,358 2,570,690 Expenditures NRNP - Non Recurring Non Project 84,310 Fund 274 Total Uses 2,231,313 2,500,000 2,345,358 2,655,000 Total Uses $ 40,373,154 $ 44,573,094 $ 42,451,764 $ 45,611,085 Revised vs Adopted Variance Variance % 19,207 (159,993) (140,786) 1.86% -100.00% -11.79% 748,000 748,000 0.00% 124.25% 49.80% (250,654) (250,654) -14.80% -14.80% (33,478) (83,655) (117,133) -1.73% -100.00% -5.79% - $ 0.00% 0.00% 34,000 34,000 226.67% 226.67% 70,690 84,310 155,000 1,037,991 2.83% N/A 6.20% 2.33% Staffing by Activity Activity Appellate Records A Budget and Financial Services B Business Application Dev Supp B Case Establishment C Court Clerk Fiduciary C Court Document Copy C Court File Delivery C Court Ordered Fin Records C Court Ordered Receivables C Data Center D Disposition Report D Distribution D Efiled Document E Elected and Statutory officials M Executive Management O Exhibit Custody E Human Resources H Juvenile Subsequent Document J Memorialize Court Proceedings C Operations Support S Procurement Public Registrations P Scanned Document S Technology Support T Department Total FY 2016 Adopted 7.65 2.45 22.55 75.05 3.15 22.25 6.60 46.60 4.75 5.00 6.70 7.60 22.05 1.00 5.00 13.00 9.00 12.75 248.25 28.00 1.55 22.75 95.05 10.75 679.50 FY 2017 Revised 9.50 4.00 17.00 75.90 2.15 19.90 2.80 43.10 4.75 8.50 5.50 5.90 22.40 1.00 5.00 11.00 12.00 15.25 257.50 31.00 28.50 95.85 10.50 689.00 93 FY 2017 Forecast 8.50 4.00 18.00 75.40 3.15 19.90 3.80 45.10 4.75 7.50 5.50 5.90 21.90 1.00 5.00 12.00 11.00 15.25 256.00 30.00 27.50 90.85 11.50 683.50 FY 2018 Adopted 9.50 4.00 17.00 74.40 2.15 20.90 3.80 51.10 4.75 8.50 5.50 5.90 21.90 1.00 5.00 11.00 12.00 15.25 256.50 31.00 27.50 95.85 10.50 695.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% (1.50) -2.0% 0.0% 1.00 5.0% 1.00 35.7% 8.00 18.6% 0.0% 0.0% 0.0% 0.0% (0.50) -2.2% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -0.4% 0.0% N/A (1.00) -3.5% 0.0% 0.0% 6.00 0.9% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Administrative Supervisor Administrator Applications Development Mgr Business/Systems Analyst Business/Systems Analyst-Sr/Ld Call Center Supervisor Call Ctr Representative Call Ctr Representative Lead Chief Deputy - Clerk of Court Communicatns Mgr-Crim Justice Courtoom Clerk Senior/Lead Courtroom Clerk Courtroom Services Supervisor Database Administrator Database Administrator - Sr/Ld Database Report Writer Analyst Deputy Director - Clk of Court Elected Exec Asst to Elected Official Finance Manager Finance Manager - Large Finance/Business Analyst General Laborer Help Desk Coordinator Human Resources Analyst Human Resources Associate Human Resources Manager -Large Human Resources Specialist IT Division Manager IT PMO Manager IT Program Manager IT Project Manager IT Senior Manager IT Services Supervisor Justice System Administrator Justice System Clerk Justice System Clerk Associate Justice System Clerk Lead Justice System Clerk Senior Justice System Clerk Supv Justice System Manager Management Analyst Management Assistant Media Specialist Office Assistant Office Assistant Specialized Operations/Program Manager PC/LAN Technician PC/LAN Technician Sr/Ld Procurement Specialist Programmer/Analyst Programmer/Analyst - Sr/Ld Quality Assurance Analyst Quality Assurance Anlyst-Sr/Ld Software Architect System Administrator FY 2016 Adopted FY 2017 Revised 3.00 4.00 2.00 FY 2018 Adopted 2.00 4.00 2.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 4.00 2.00 1.00 1.00 10.00 214.50 15.00 1.00 1.00 1.00 1.00 10.00 215.00 15.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 9.00 2.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 5.00 155.50 108.00 23.00 30.00 19.00 11.00 2.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 2.00 6.00 2.00 1.00 1.00 3.00 1.00 1.00 1.00 4.00 - 1.00 1.00 220.00 15.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 10.00 2.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 7.00 157.00 114.00 30.00 19.00 20.00 8.00 2.00 1.00 1.00 1.00 1.00 6.50 1.00 5.00 3.00 2.00 1.00 1.00 1.00 3.00 FY 2017 Forecast 3.00 1.00 1.00 1.00 1.00 1.00 9.00 2.00 3.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 5.00 157.50 111.00 23.00 32.00 19.00 11.00 2.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 2.00 6.00 2.00 1.00 1.00 3.00 94 1.00 1.00 1.00 1.00 5.00 1.00 2.00 4.00 2.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 5.00 1.00 1.00 1.00 10.00 213.50 15.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 9.00 2.00 3.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 5.00 154.50 114.00 23.00 32.00 19.00 11.00 2.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 2.00 6.00 2.00 1.00 1.00 3.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 N/A 5.00 N/A 1.00 N/A 0.0% 0.0% 0.0% (1.00) -0.5% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% (3.00) -1.9% 3.00 2.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Staffing by Market Range Title (continued) Market Range System Administrator - Sr/Ld Technical Support Manager Trades Generalist Trainer Training Supervisor Web Designer/Developer Web Designer/Developer - Senior/Lead Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 1.00 3.00 1.00 1.00 679.50 FY 2017 Forecast FY 2018 Adopted 3.00 1.00 1.00 3.00 1.00 1.00 689.00 2.00 1.00 1.00 3.00 1.00 1.00 683.50 FY 2017 Revised FY 2017 Forecast 3.00 1.00 1.00 3.00 1.00 1.00 695.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 6.00 0.9% Staffing by Fund Fund 100 General 205 Court Document Retrieval 208 Judicial Enhancement 218 Clerk of Court Fill The Gap 274 Clerk of the Court EDMS Department Total FY 2016 Adopted FY 2018 Adopted Revised vs Adopted Variance Var % 558.50 567.00 567.50 573.50 6.50 1.1% 25.00 22.00 22.00 22.00 - 0.0% 1.00 8.00 2.00 8.00 - 0.0% 47.00 47.00 47.00 46.50 (0.50) -1.1% 48.00 45.00 45.00 45.00 - 0.0% 679.50 689.00 683.50 695.00 6.00 0.9% Budget Highlights General Fund (100) Operating  Increase Personnel and Supplies by $366,640 due to a reallocation from the STAR Call Center including 7.0 Regular FTE and 0.2 Temporary FTE. General Fund (100) RFR1  Carryforward of $1,600,000 to support the Restitution, Fines & Reimbursements (RFR) project. Judicial Enhancement Fund (208) Non Recurring  Increase Services by $1,350,000 for planned technology projects. Child Support Enhancement Fund (270) Operating  Decrease Revenue by $29,000 due to decrease in collections in Judicial Charges for Services. Victim Location (273) Non Recurring  Increase Expenditures by $34,000 due to increased allocations in Personal Services. Clerk of the Court EDMS Fund (274) Non Recurring  Increase Technology Supplies by $84,310 for system enhancements. Programs and Activities Court Records Program The purpose of the Court Records Program is to provide court records management and notification services to courts, litigants, agencies and the public so they can have timely access to court records and timely notification of court proceedings and decisions. 95 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Activities that comprise this program include:  Appellate  Exhibit Custody  Case Establishment  Juvenile Subsequent Document  Disposition Report  Memorialize Court Proceedings  Distribution  Scanned Document  eFiled Document Appellate Activity The purpose of the Appellate Activity is to provide the record on appeal and supplements and amendments to the Court of Appeals or Arizona Supreme Court so they can receive the record within mandated timeframes to further the judicial process. Mandates: The Clerk’s Office transmits the court record of an appealed case to the Appellate Court in accordance with Arizona Rules for Criminal Procedure 31 (Adult Criminal) and 32 (Post-Conviction Relief), Juvenile Rules of Procedure 105, Civil Rules of Procedure 76 and Rules of Civil Appellate Procedure 11. A.R.S. §12-2107 provides for a fee to be paid to the Clerk upon filing of a notice to appeal a civil case. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Output Output Demand Expenditure Ratio Expenditure Percent of records on appeal transmitted to an Appellate Court per mandated timeframes Percent of Adult records on appeal transmitted to an Appellate Court per mandated timeframes Percent of Juvenile records on appeal transmitted to an Appellate Court per mandated timeframe, 20 days from the filing date of the Notice of Appeal Number of Adult records transmitted to an Appellate Court Number of Juvenile records transmitted to an Appellate Court Number of records transmitted to an Appellate Court Number of records to be transmitted to an Appellate Court Total activity expenditure per record transmitted to an Appellate Court TOTAL USES Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 2,720 2,729 2,729 2,729 - 0.0% 607 625 625 630 5 0.8% 3,327 3,354 3,354 3,359 5 0.1% 3,215 3,386 3,386 3,386 - 0.0% $ 113.38 $ 131.88 $ 135.64 $ 137.83 $ 5.95 4.3% $ 377,215 $ 442,326 $ 454,921 $ 462,980 $ 20,654 4.7% Case Establishment Activity The purpose of the Case Establishment Activity is to provide a Superior Court case number or notification of filing to litigants, process servers, agencies, and other jurisdictions so they can have confirmation of commencement of a Superior Court case within established timeframes of request. Mandates: The process for initiating complaints, petitions, and submission of subsequent documents are set out in Arizona Rules of Civil Procedure (Rules 3 and 4), Family Law Procedure (Rule 24), Juvenile Court Procedure (Rule 19), and Criminal Procedure (Rule 2). Case initiation regarding juveniles: A.R.S. §8-105 and §8-109 (adoption certification and petition), §8-108 (child custody), §8-301 (transfer of juvenile delinquency case), §8-533 (terminating parent-child relationship), §8-841 (dependency), and §14-5207 (appointment of guardianship). Filing fees are collected for case initiation per A.R.S. §12-284. The Clerk’s Office also completes various mandated processes to support ongoing litigation, including providing proof of process service (Rules of Civil Procedure, Rule 45), transcript preparation for appeals (A.R.S. §22-261 through §22-265), issuance of preliminary injunction pursuant to the dissolution of marriage (A.R.S. §25-315), issuance of change of venue orders and copies of associated transcripts 96 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court (A.R.S. §12-407), issuance of warrants or summons (Rules of Criminal Procedure, Rule 3), and providing conditions of release bonds (Rules of Criminal Procedure, Rule 7). Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Output Percent of Adult cases established within stated timeframes Percent of Juvenile cases established within stated timeframes Percent of new cases established within stated timeframes Number of Adult cases established Output Number of Juvenile cases established Output Number of new cases established 150,499 150,099 152,387 157,340 7,241 Demand Number of new cases to be established 151,162 150,099 153,326 158,309 8,210 Expenditure Ratio Revenue Total activity expenditure per new case established $ TOTAL SOURCES $ 344,883 $ 612,021 $ 605,543 TOTAL USES $ 3,638,535 $ 4,250,587 $ 3,905,952 Result Result 100.0% 100.0% 100.0% 100.0% (0.0%) -0.0% 97.0% 98.7% 98.7% 98.7% 0.0% 0.0% 99.7% 100.0% 99.9% 99.9% (0.1%) -0.1% 134,966 133,389 135,752 140,164 6,775 5.1% 15,533 16,335 16,635 17,176 841 5.1% 4.8% 24.18 $ 28.32 $ 25.63 $ 5.5% 23.07 $ (5.24) -22.7% $ 847,021 $ 235,000 38.4% $ 3,630,389 $ (620,198) -14.6% Expenditure Activity Narrative: Revenues are expected to increase in Judicial Charges due to expected increases in new cases established. Expenditures in Personal Services decreased due to reductions in allocations in from Fill the Gap due to increased funding. Disposition Report Activity The purpose of the Disposition Report Activity is to provide disposition reports and abstracts to the Department of Public Safety and the Department of Motor Vehicles so they can have timely access to case disposition information. Mandates: Rule 37 of the Arizona Rules of Criminal Procedure sets out the mandated procedures for the Clerk to complete a disposition form and file or forward the disposition of a case. A.R.S. §41-1751 mandates that the Clerk provide records of all dispositions of specified crimes to the Arizona Department of Public Safety. A.R.S. §28-1559 mandates that the Clerk provide records regarding traffic violations and criminal activity involving a vehicle to the Arizona Department of Transportation within 10 days of case resolution. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Percent of needed Disposition Reports / Abstracts prepared that are transmitted within established timeframes Percent of Adult sentencings resulting in a Disposition Report that have the Disposition Report transmitted within 40 days of sentencing Percent of Adult sentencings resulting in an Abstract that have the Abstract transmitted within ten days of sentencing Percent of Juvenile disposition minute entries resulting in an Abstract that have the Abstract transmitted within ten days from the date of the disposition minute entry 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 99.5% 98.0% 98.0% 98.0% 0.0% 0.0% Output Number of Disposition Reports transmitted 58,288 48,309 48,309 48,309 - 0.0% Output Number of Adult Abstracts transmitted 2,887 2,219 2,219 2,219 - 0.0% Output Number of Juvenile Abstracts transmitted 615 538 538 538 - 0.0% Output Number of Disposition Reports / Abstracts transmitted 61,790 51,062 51,062 51,062 - 0.0% Demand Number of Disposition Reports / Abstracts to be transmitted Total activity expenditure per Disposition Report / Abstract transmitted 66,067 53,926 53,926 53,926 - 0.0% Result Result Result Expenditure Ratio Expenditure TOTAL USES $ 5.23 $ 5.91 $ 5.63 $ 5.14 $ (0.77) -15.0% $ 323,110 $ 301,933 $ 287,646 $ 262,496 $ (39,437) -13.1% 97 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Distribution Activity The purpose of the Distribution Activity is to provide electronic or paper copies of court documents to litigants, court personnel and government entities so they can have timely notification of court proceedings and decisions. Mandates: Arizona Rules of Civil Procedure (Rule 58E), Procedure for Juvenile Proceedings (Rules 106 and 1(D)5), and Criminal Procedure (Rule 31.8) mandate the distribution of minute entries. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of received court created documents that were distributed by the next business day after receiving the documents for distribution Percent of received Adult court created documents distributed by the next business day after receipt of the documents for distribution Percent of received Juvenile court created documents distributed by the next business day after receipt of the documents for distribution Number of Adult court created documents distributed Output Number of Juvenile court created documents distributed Output Demand Result Result Expenditure Ratio Expenditure Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 645,082 562,028 562,028 562,028 - 0.0% 1,411 492 492 492 - 0.0% Number of court created documents distributed 646,493 562,520 562,520 562,520 - 0.0% Number of court created documents received for distribution Total activity expenditure per court created document distributed 655,096 565,102 565,102 565,102 - 0.0% TOTAL USES $ 1.26 $ 1.41 $ 1.32 $ 1.30 $ (0.11) -8.8% $ 817,685 $ 794,954 $ 743,006 $ 730,723 $ (64,231) -8.1% eFiled Document Activity The purpose of the eFiled Document Activity is to provide eFiled court documents to judicial officers, court personnel and eFiling parties so they can access accurate eFiled court records within two business hours of a document being eFiled. Mandates: Superior Court Local Rule for Maricopa County (Rule 2.1) mandates that each case filed with the Court be assigned a number by the Clerk. A.R.S. §12-282 mandates the rules required by the Clerk in the control and disposition of specified records. A.R.S. §39-101 mandates the quality of records required by the Clerk. Per A.R.S. §12-119.02 and 12-284.02, the Superior Court Presiding Judge may provide for the electronic filing of documents and the electronic access to Superior Court records pursuant to rules adopted by the Supreme Court. Maricopa County Superior Court Administrative Order 2007-140 establishes Electronic Filing Guidelines. 98 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Result Output Percent of eFiled documents available to all authorized customers within two business hours Percent of eFiled documents reviewed within one business hour after being submitted Percent of eFiled documents docketed within one business hour of Acceptance Percent of properly linked eFiled documents Rev vs Adopted Variance Var % 75.5% 62.2% 61.0% 62.0% (0.2%) -0.3% 62.9% 62.6% 62.6% 62.6% 0.0% 0.0% 24.5% 28.0% 28.0% 28.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 688,864 741,144 741,144 741,144 - 0.0% 701,394 753,289 753,289 753,289 - 0.0% 20,933 36,176 36,176 36,176 - 0.0% Output Number of eFiled documents available to all authorized customers Number of reviewed eFiled documents Output Number of docketed eFiled documents Demand Number of eFiled documents Total Demand 703,039 754,402 754,402 754,402 - 0.0% Demand Number of eFiled documents submitted for review 707,205 759,181 759,181 759,181 - 0.0% Expenditure Ratio Revenue Total activity expenditure per eFiled document $ 3.89 $ 3.32 $ 3.42 $ 3.41 $ 0.09 2.7% TOTAL SOURCES $ 2,727,620 $ 2,500,000 $ 2,573,118 $ 2,570,690 $ 70,690 2.8% TOTAL USES $ 879,336 $ 997,497 $ 1,011,433 $ 1,068,796 $ 71,299 7.1% Expenditure Exhibits Custody Activity The purpose of the Exhibits Custody Activity is to provide for the storage and access of exhibits to the courts and parties of record so they can have timely access to the exhibits. Mandates: A.R.S §12-282 mandates rules required by the Clerk in the control and disposition of specified records. A.R.S. §39-101 mandates the quality of records required by the Clerk. Arizona Rules of Criminal Procedure (Rule 28) sets out the manner by which exhibits can be disposed. Superior Court Local Rules of Practice for Maricopa County (Rules 2.8 and 6.2) requires that exhibits marked for identification or introduced as evidence be secured by the Clerk during the trial period, and provide for the disposition of exhibits. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Output Percent of Adult exhibits received for intake that are available for access within one business day of receipt for storage Percent of Juvenile exhibits received for intake that are available for access within three business days of receipt for storage Percent of exhibits received for intake that are available for access within established timeframes Number of Adult exhibits processed for intake 95,996 91,667 91,667 91,667 - 0.0% Output Number of Juvenile exhibits processed for intake 20,976 23,687 23,687 23,687 - 0.0% Output Number of exhibits processed for intake 116,972 115,354 115,354 115,354 - 0.0% Output Number of Adult exhibits processed for release 87,827 90,227 90,227 90,227 - 0.0% Output Number of Juvenile exhibits processed for release 8,116 N/A N/A N/A N/A N/A Demand Number of exhibits to be received for intake 116,972 115,354 115,354 115,354 - 0.0% Demand Number of Adult exhibits to be processed for release 87,827 90,227 90,227 90,227 - 0.0% Demand Number of Juvenile exhibits to be processed for release 8,116 N/A N/A N/A N/A N/A Expenditure Ratio Expenditure Total activity expenditure per exhibit processed for intake $ 5.24 $ 4.88 $ 4.99 $ 4.65 $ (0.22) -4.8% TOTAL USES $ 613,325 $ 562,386 $ 575,775 $ 536,629 $ (25,757) -4.6% Result Result Juvenile Subsequent Documents Activity The purpose of the Juvenile Subsequent Document Activity is to provide an electronic chronological record of pleadings, actions and decisions filed in a Juvenile court case to Juvenile Court stakeholders so they can access court case information within established timeframes. 99 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Mandates: Superior Court Local Rules for Maricopa County (Rule 2.1) mandates that each case filed with the Court be assigned a case number by the Clerk. A.R.S §12-283 mandates that the Clerk shall maintain and provide access to court records in accordance with applicable law or rule of court, and shall keep a docket in the form and style as prescribed by the Supreme Court. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of Juvenile subsequent documents docketed within established timeframes Number of Juvenile subsequent documents docketed Number of Juvenile subsequent documents to be docketed Total activity expenditure per Juvenile subsequent document docketed TOTAL USES Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 277,707 275,483 275,483 275,483 - 0.0% 282,982 281,831 281,831 281,831 - 0.0% $ 2.27 $ 2.55 $ 2.57 $ 2.59 $ 0.04 1.5% $ 630,990 $ 702,700 $ 709,204 $ 713,564 $ 10,864 1.5% Memorialize Court Proceedings Activity The purpose of the Memorialize of Court Proceedings Activity is to provide documentation of court proceedings and decisions to courts and contractor agencies, litigants, and government agencies so they can have timely access to records of court proceedings within established timeframes. Mandates: A.R.S. §12-283 mandates that the Clerk attend all sessions of court, and to maintain and allow access to all court records. A.R.S. §12-282 mandates that the Clerk take custody and safely keep all court records, ensure the proper disposition of all records, allow the state archives access to all records prior to destruction, and provide parental and child information to the child support case registry. A.R.S. §25-681 mandates that the Clerk issue child support arrest warrants. A.R.S. §14-5701 mandates that the Clerk issue fiduciary arrest warrants upon order of the court. The Rules of Civil Procedure (Rule 64.1C) and Family Law Procedure (Rule 94C) mandate that the Clerk issue civil arrest warrants upon order of the court. A.R.S. §12-284.01 requires the Presiding Judge to assess a filing or appearance fee, and requires the Clerk to utilize the fee to convert and maintain the court’s document storage and retrieval system to micrographics or automation to improve access to court records. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Demand Expenditure Ratio Revenue Percent of Adult minute entries and eFiled Orders created within three days from date of hearing to date of creation Percent of Juvenile minute entries and eFiled Orders created within three days from date of hearing to date of creation Number of minute entries and eFiled Orders created Number of Adult minute entries and eFiled Orders created Number of Juvenile minute entries and eFiled Orders created Number of minute entries and eFiled Orders to be created Total activity expenditure per minute entry and eFiled Order created $ Rev vs Adopted Variance Var % 94.8% 95.0% 95.0% 95.0% 0.0% 0.0% 82.4% 88.1% 86.4% 86.4% (1.7%) -1.9% 631,490 616,943 616,943 616,943 - 0.0% 538,201 527,773 527,773 527,773 - 0.0% 93,289 89,170 89,170 89,170 - 0.0% 631,490 616,943 616,943 616,943 - 0.0% 0.65 2.8% 20.42 $ 3,034,499 $ 22.73 $ 2,922,609 $ 22.25 $ 2,851,440 $ 23.38 $ TOTAL SOURCES $ 2,880,796 $ (41,813) -1.4% TOTAL USES $ 12,895,850 $ 14,022,084 $ 13,729,975 $ 14,425,686 $ 403,602 2.9% Expenditure Scanned Document Activity The purpose of the Scanned Document Activity is to provide scanned court documents to judicial officers, court personnel and parties so they can access accurate scanned court documents by 5:00PM two business days after being filed in paper format. 100 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Mandates: Arizona Supreme Court Code of Judicial Administration (Part 1, Ch.5) authorizes the filing, storage and access to court documents via electronic means in lieu of paper court records. Chapter 5 also authorizes the destruction of paper court, administrative and regulatory case records once such records have met the guidelines set out therein. Arizona Supreme Court Administrative Rule 123 authorizes electronic access to court documents. A.R.S. §12-282 mandates that the Clerk safely keep and dispose of all records and photographic/electronic images of records received in evidence in all courts and hearings in like manner as the original. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of scanned and docketed documents available to all authorized customers by 5:00PM two business days after being filed in paper format Percent of filed paper documents scanned by 5:00PM the business day after being filed Percent of scanned documents docketed by 5:00PM the business day after being scanned Percent of Scanned documents meeting Quality Control standards Number of documents both scanned and docketed Output Number of documents scanned Output Rev vs Adopted Variance Var % 19.8% 8.5% 8.5% 8.5% 0.0% 0.0% 56.5% 55.1% 55.1% 55.1% 0.0% 0.0% 64.4% 53.7% 53.7% 53.7% 0.0% 0.0% 99.8% 100.0% 100.0% 100.0% 0.0% 0.0% 6,838,474 12,979,112 12,979,112 12,979,112 - 0.0% 1,268,409 1,183,765 1,183,765 1,183,765 - 0.0% Number of scanned documents docketed 1,281,712 1,210,731 1,210,731 1,210,731 - 0.0% Demand Number of documents to be scanned 1,268,409 1,183,765 1,183,765 1,183,765 - 0.0% Demand Number of Scanned documents to be docketed 1,398,096 1,331,447 1,331,447 1,331,447 - Expenditure Ratio Revenue Total activity expenditure per scanned and docketed document $ 0.64 $ 0.41 $ 0.36 $ 0.36 $ TOTAL SOURCES $ 1,082,162 $ 1,034,000 $ 1,053,207 $ 1,053,207 $ 19,207 TOTAL USES $ 4,375,628 $ 5,353,026 $ 4,718,118 $ 4,657,172 $ (695,854) Result Result Result (0.05) 0.0% -14.9% 1.9% Expenditure -13.0% Court Clerk Fiduciary Services Program The purpose of the Court Clerk Fiduciary Services Program is to provide payment receipting, checks and financial account records related to Superior Court cases to litigants, crime victims and government entities so they can have timely access to financial obligation information and funds due to them. Activities that comprise this program include:  Court Ordered Financial Records  Court Clerk Fiduciary Services  Court Ordered Receivables Court Ordered Financial Records Activity The purpose of the Court Ordered Financial Records Activity is to provide financial obligation records to crime victims, litigants, government entities and Clerk's Office work units so they can have timely access to accurate financial information. Mandates: A.R.S. §25-502 mandates the processes and procedures for the Clerk in regards to the transfer of paternal support cases to or from another county. A.R.S. §25-503 mandates that the court receive surety of payment of child support in the event that previous efforts to collect have not been successful, and also sets forth other requirements for the payment of child support and the conditions of payment that the court must verify under special circumstances. A.R.S.§25-504 mandates that the Clerk issue ex parte orders of assignment upon request and sets forth the procedures, requirements, conditions of appeal, and conditions of repeal. A.R.S. §25-505 mandates that the Clerk transfer all receipts of withholdings pursuant to an order of assignment to the support payment clearinghouse. A.R.S. §25-510 mandates the time frames and fees associated with the duties of the Clerk in depositing any support payments with the support payment clearinghouse. A.R.S §25-510 mandates that the Clerk shall use electronically-accessed data provided by the Arizona Department of Economic Security to provide 101 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court payment histories to all litigants, attorneys and interested persons and the court, and shall load new orders, modify order amounts, respond to payment inquiries, research payment related issues, release payments pursuant to court orders, and update demographic and new employer information. Further, the Clerk shall provide to the department any new address, order of assignment or employment information the Clerk receives regarding any support order. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Result Result Result Result Result Result Result Result Percent of financial records available within established timeframes Percent of accurate Billing financial records in a statistical sample of deferral orders Percent of accurate Trust financial records in a statistical sample of trust orders Percent of accurate Criminal Obligation financial records in a statistical sample of criminal obligation orders Percent of Billing financial records available within one business day of receiving the financial order Percent of Trust financial records available within two business days Percent of Support Orders available within established timeframes Percent of Criminal Obligation financial records available within thirty days from the docketed date Percent of Juvenile financial records available within 30 days from the filing date Percent of Support Orders AND financial record inquiry resolutions completed within two business days Output Percent of Criminal Obligation financial record inquiry resolutions completed within two business days Percent of Support Orders AND financial reports available within established timeframes Number of financial record orders processed Output Number of Billing Unit financial record orders processed Output Number of Trust financial record orders processed Output Number of Criminal Obligation financial record orders processed Number of Support Orders financial record orders processed Number of Juvenile financial record orders processed Result Output Output Output Var % 99.6% 99.8% 99.8% 99.8% 0.0% 0.0% 96.1% 95.5% 96.6% 96.0% 0.5% 0.5% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 97.5% 98.9% 97.7% 98.0% (0.9%) -0.9% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 99.5% 99.5% 99.5% 99.5% 0.0% 0.0% 95.7% 95.7% 95.7% 95.7% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 88.8% 90.0% 90.0% 90.0% 0.0% 0.0% 201,835 199,662 199,662 199,662 - 0.0% 24,326 21,453 21,453 21,736 283 1.3% 4,693 5,196 5,196 5,196 - 0.0% 147,294 145,116 145,116 147,294 2,178 1.5% 23,382 22,896 22,845 22,896 - 0.0% 2,140 2,400 2,400 2,605 205 8.5% 36,533 35,132 35,132 35,326 194 0.6% 24,640 21,519 21,519 22,000 481 2.2% (15) -0.7% Output Number of Support Orders AND financial record customer inquiries resolved Number of Criminal Obligation financial record customer inquiries resolved Number of Support Orders financial reports prepared Demand Number of financial record orders to be processed Expenditure Ratio Revenue Total activity expenditure per financial record processed $ 10.65 $ TOTAL SOURCES $ 2,622 $ 1,521,893 $ 1,761,842 TOTAL USES $ 2,150,220 $ 2,197,451 $ 2,463,812 Output Rev vs Adopted Variance 2,259 2,115 2,258 2,100 194,831 200,000 200,000 200,000 11.01 $ 12.34 $ - 0.0% 1.67 13.2% 12.67 $ $ 1,250,574 $ (271,319) -17.8% $ 2,530,194 $ 332,743 15.1% Expenditure Court Ordered Receivables Activity The purpose of the Court Ordered Receivables Activity is to provide payment receipting and posting of deferred filing and court ordered fees and fines to funding recipients identified in statutes so they can have timely access to monies due to them. Mandates: A.R.S §12-302 establishes the procedures and requirements for the deferral and waiver of fees and the establishment of a time payment program. A.R.S. §12-332 mandates that jury fees be paid to the Clerk and that the Clerk distribute the payments for this fee to the County Treasurer. A.R.S. §12322b requires the Clerk to notify an appellee when an index of record is filed. A.R.S. §7-101 through §7110 mandate the bond requirements that the Clerk must verify in execution of all bonds mandated 102 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court between the court and any legal entities for conditions of bail. A.R.S. §12-284(A) mandates the fees that the Clerk must charge for filings and other miscellaneous duties. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Output Percent of payments posted within established timeframes Number of payments posted 57,034 57,728 57,728 57,728 - 0.0% Demand Number of payments to be posted 57,034 57,728 57,728 57,728 - 0.0% Expenditure Ratio Revenue Total activity expenditure per payment posted $ 5.89 $ 4.06 $ 5.20 $ 5.76 $ 1.71 29.6% TOTAL SOURCES $ 9,740,572 $ 6,530,928 $ 6,987,749 $ 6,938,241 $ 407,313 6.2% TOTAL USES $ 336,210 $ 234,106 $ 300,272 $ 332,735 $ 98,629 42.1% Expenditure Court Clerk Fiduciary Activity The purpose of the Court Clerk Fiduciary activity is to provide reconciled accountings to the Superior Court and government entities so they can have timely access to funds due to them. Mandates: Reconciliation of the monthly transmittal is part of the “Reconciled Accountings” Service. A.R.S. §12-284 “Fees” addresses the monthly transmittal of funds to the County Treasurer. It also includes a fee schedule indicating what monies are to be collected by cashiers, and reconciliation of cash drawer and credit card transactions is part of the service. A.R.S. §12-284.03 “Distribution of Fees” addresses how the County Treasurer is to distribute the funds received from the Clerk. The Arizona Code of Judicial Administration (Part 1, Ch. 4, §1-401) establishes minimum accounting standards for all superior courts in Arizona (Supreme Court Administrative Order 2010-118). Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Output Percent of reconciliations completed within established timeframes Number of reconciliations completed 185,615 182,650 182,650 184,759 2,109 1.2% Demand Number of reconciliations to be completed 185,615 182,650 182,650 184,759 2,109 Expenditure Ratio Expenditure Total activity expenditure per reconciliation completed $ 1.01 $ 1.09 $ 0.76 $ 0.78 $ (0.31) -39.4% TOTAL USES $ 188,297 $ 198,193 $ 138,940 $ 143,862 $ (54,331) -27.4% 1.2% Public Records Program The purpose of the Public Records Program is to provide marriage licenses, processed passport applications, and documentation of court records to the public, court, legal community and agencies so they can have timely access to public records services. Activities that comprise this program include:  Court Document Copy  Court File Delivery  Public Registrations Court Document Copy Activity The purpose of the Court Document Copy Activity is to provide copies of electronic or paper court record documents upon request to the public, court, legal community and agencies so they can have timely access to reproductions of case file information. Mandates: A.R.S. §12-283 mandates that the Clerk attend all sessions of court and maintain and allow access to all court records. A.R.S. §12-282 mandates that the Clerk safely keep all court records and ensure the proper disposition of all records, and provide parental and child information to the child support case registry. A.R.S. §8-208 requires the Clerk to censure juvenile records as mandated by law. A.R.S. 103 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court §8-134 mandates the Clerk receive actual and reasonable fees for participation in the confidential intermediary program, and requires the Clerk to provide all receipts to the County Treasurer for deposit into the Juvenile Probation Services Fund. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Output Percent of page reproductions completed within established timeframes Percent of Adult page reproductions completed within established timeframes Percent of Juvenile page reproductions completed within established timeframes Number of Adult pages reproduced Output Number of Juvenile pages reproduced Output Total Number of pages reproduced 1,130,071 1,195,956 1,195,956 1,195,956 - Demand Total Number of pages to be reproduced 1,130,338 1,196,000 1,196,000 1,196,000 - Expenditure Ratio Expenditure Total activity expenditure per page reproduced $ 0.95 $ 0.86 $ 0.82 $ 0.84 $ (0.02) -2.5% TOTAL USES $ 1,073,859 $ 1,025,159 $ 977,958 $ 1,000,484 $ (24,675) -2.4% Result Result 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 99.9% 100.0% 100.0% 100.0% 0.0% 0.0% 1,083,679 1,152,608 1,152,608 1,152,608 - 0.0% 46,392 43,352 43,352 43,352 - 0.0% 0.0% 0.0% Court File Delivery Activity The purpose of the Court File Delivery Activity is to provide hard copy original court file delivery upon request to the public, court, legal community and agencies so they can have timely access to case file information contained in the court files. Mandates: A.R.S. §12-283 mandates that the Clerk attend all sessions of court and maintain and allow access to all court records. A.R.S. §12-282 mandates that the Clerk safely keep all court records and ensure the proper disposition of all records, and provide parental and child information to the child support case registry. A.R.S. §12-202 mandates the Clerk to issue writs and processes, enter all judgments of the court, keep records as specified by the court, and provide certified copies of court records after receipt of all pertinent court fees. A.R.S. §8-208 mandates the Clerk to censure juvenile records as mandated by law. A.R.S. §8-121 mandates the Clerk to transmit all adoption records older than 100 years to the state archives, maintain confidential information on adoption records and allow individuals to access nonconfidential information pertaining to adoption records. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Result Percent of Adult files delivered within two business days from time of request Percent of Juvenile files delivered the same day the pull list requesting the file is received Percent of files delivered within established timeframes Output Number of files delivered 2,305 3,270 3,270 3,270 - 0.0% Output Number of Adult files delivered 1,477 2,334 2,334 2,334 - 0.0% Output Number of Juvenile files delivered 828 936 936 936 - 0.0% Demand Number of files requested 2,358 3,325 3,325 3,325 - Expenditure Ratio Expenditure Total activity expenditure per file delivered $ 84.50 $ 63.54 $ 44.64 $ 51.53 $ TOTAL USES $ Result 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 194,763 $ 207,789 $ 145,968 $ 168,512 $ 0.0% (12.01) -23.3% (39,277) -18.9% Public Registrations Activity The purpose of the Public Registrations Activity is to provide marriage licenses and processed passport applications to qualifying applicants so they can have timely access to documentation required for a marriage ceremony and recording of the marriage or for obtaining a passport. Mandates: A.R.S. §25-121 requires the Clerk to issue a marriage license to authorized applicants and to collect a fee. A.R.S. §25-123 mandates the Clerk to maintain a record of all marriage licenses issued. 104 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Output Percent of applications processed the same day as requested by the applicant Number of applications processed 76,856 83,706 83,706 83,706 - 0.0% Demand Number of applications requested 76,856 83,706 83,706 83,706 - Expenditure Ratio Revenue Total activity expenditure per application processed $ TOTAL SOURCES $ 1,891,043 $ 1,257,051 $ 1,478,845 TOTAL USES $ 1,443,375 $ 1,322,675 $ 1,288,320 18.78 $ 15.80 $ 15.39 $ (0.67) 0.0% 15.13 $ -4.5% $ 1,286,738 $ 29,687 2.4% $ 1,266,200 $ (56,475) -4.3% Expenditure Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $33,626,550 $8,400,000 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $504,853 $504,853 Employee Compensation and Benefits Total $504,853 FY 2017 Revised Budget $34,131,403 Employee Compensation and Benefits: Employee Salary Adjustments: $8,400,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($12,453) ($12,453) Employee Compensation and Benefits Total ($12,453) FY 2018 Baseline Budget $34,118,950 Base Adjustments: Base Adjustments: $8,400,000 Agenda Item Base Telecom Adjustment NA Risk Management Adjustment NA Base Adjustments Total $144,019 $5,896 $149,915 Base Adjustments Total $149,915 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total $672,000 - $672,000 $34,268,865 $9,072,000 0.44% 8% Fees and Other Revenues Total $672,000 FY 2018 Tentative Budget Percent Change From Baseline 105 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court General Fund (100) (continued) Operating Expenditure Reallocations: Reallocations: Revenue Agenda Item Reallocation between STAR Call Center and Clerk of the Court NA Reallocations Total $366,643 $366,643 Reallocations Total $366,643 FY 2018 Adopted Budget Percent Change From Baseline COSC Rfr System Replacement FY 2017 Adopted Budget Capital Improvement Program: Capital Improvement Program: $34,635,508 $9,072,000 1.51% 8% Expenditure Revenue $1,565,727 $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($71,186) ($71,186) Capital Improvement Program Total ($71,186) FY 2017 Revised Budget $1,494,541 Capital Improvement Program: Capital Improvement Program: $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $71,186 $71,186 Capital Improvement Program Total $71,186 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total ($1,565,727) ($1,565,727) Non Recurring Total ($1,565,727) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item RFR Carryforward NA Non Recurring Total $100,000 $100,000 Non Recurring Total $100,000 Reallocations: Reallocations: Agenda Item Realloc RFR Contingency from NonDept to Clerk of Court NA Reallocations Total $1,500,000 $1,500,000 Reallocations Total $1,500,000 FY 2018 Adopted Budget $1,600,000 106 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Court Document Retrieval Fund (205) Operating Expenditure Revenue FY 2017 Adopted Budget $1,034,000 $1,034,000 FY 2017 Revised Budget $1,034,000 $1,034,000 FY 2018 Baseline Budget $1,034,000 $1,034,000 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA $19,207 Base Adjustments Total $19,207 Base Adjustments Total $19,207 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline $0 $19,207 $0 $19,207 $0 $19,207 $1,053,207 $1,053,207 1.86% 1.86% Court Document Retrieval Fund (205) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast FY 2016 FY 2017 FY 2017 FY 2017 377,149 $ 301,975 $ 301,975 $ 567,137 $ . Adopted FY 2018 920,344 Sources Operating 1,084,165 Non-Recurring Total Sources: 1,034,000 $ Uses Operating 1,084,165 $ 894,177 Non-Recurring - 1,034,000 $ 1,034,000 159,993 159,993 Total Uses: $ 894,177 $ Structural Balance $ 189,988 $ - $ Accounting Adjustments $ $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ - 567,137 567,137 141,982 141,982 $ 107 1,034,000 $ $ 1,053,207 - - 1,034,000 1,193,993 1,053,207 1,034,000 - $ 1,053,207 $ 700,000 1,053,207 1,053,207 - - $ 700,000 $ - $ 353,207 $ - - $ $ - 1,193,993 141,982 141,982 $ - 920,344 920,344 $ 1,053,207 920,344 920,344 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Judicial Enhancement Fund (208) Operating Expenditure Revenue FY 2017 Adopted Budget $900,000 $900,000 FY 2017 Revised Budget $900,000 $900,000 FY 2018 Baseline Budget $900,000 $900,000 FY 2018 Adopted Budget $900,000 $900,000 Percent Change From Baseline 0% 0% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $602,000 $0 FY 2017 Revised Budget $602,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($602,000) ($602,000) Non Recurring Total ($602,000) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: $0 Agenda Item Other Technology Projects NA Technology Projects Total $1,290,000 $1,290,000 Information and Communications Technology Total $1,290,000 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total $60,000 $60,000 Non Recurring Total $60,000 FY 2018 Adopted Budget $1,350,000 108 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Judicial Enhancement Fund (208) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 3,623,670 $ 3,881,916 $ 3,881,916 $ 4,005,258 $ 3,657,903 Sources Operating 1,485,890 Non-Recurring Total Sources: 1,399,000 $ Uses Operating 1,485,890 $ 1,104,306 Non-Recurring - 1,399,000 $ $ 1,399,000 1,399,000 1,399,000 1,175,866 602,000 602,000 570,489 $ 1,104,306 $ 2,001,000 Structural Balance $ 381,584 $ - $ Accounting Adjustments $ 4 $ - $ $ 4,005,258 4,005,258 $ 1,399,000 3,279,916 3,279,916 $ $ 1,399,000 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,399,000 1,399,000 - $ 1,399,000 1,399,000 1,350,000 $ 1,746,355 $ - $ 223,134 $ - - $ $ - 2,001,000 3,279,916 3,279,916 $ - 3,657,903 3,657,903 $ 2,749,000 2,307,903 2,307,903 Clerk of the Superior Court Grants Fund (216) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $1,446,855 $1,446,855 $246,271 $246,271 $246,271 $246,271 Agenda Item COSC Grant Reconcilation C-16-17-004-G-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $246,271 $246,271 $1,693,126 $1,693,126 ($246,271) ($246,271) ($246,271) ($246,271) Agenda Item COSC Grant Reconcilation C-16-17-004-G-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: ($246,271) ($246,271) $1,446,855 $1,446,855 ($4,383) ($4,383) ($4,383) ($4,383) Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 109 ($4,383) ($4,383) $1,442,472 $1,442,472 -0.3% -0.3% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Clerk of the Superior Court Grants Fund (216) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (5,648) $ (5,648) $ (5,648) $ - $ - Sources Operating 1,461,602 Non-Recurring Total Sources: 1,446,855 $ Uses Operating 1,461,602 $ 1,455,957 Non-Recurring 1,446,855 $ 1,693,126 1,442,472 $ 1,693,126 1,442,472 - $ 1,455,957 $ Structural Balance $ 5,645 $ - $ - $ - $ - Accounting Adjustments $ 3 $ - $ - $ - $ - (5,648) (5,648) $ - $ - $ - $ 1,693,126 $ 1,693,126 $ 1,693,126 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,446,855 $ 1,693,126 - 1,442,472 - - 1,446,855 - 1,693,126 1,693,126 - (5,648) (5,648) $ $ 1,442,472 Clerk of the Superior Court Fill the Gap Fund (218) Operating FY 2017 Adopted Budget Fees and Other Revenues: Fees and Other Revenues: Expenditure Revenue $1,905,898 $1,905,898 $33,478 $33,478 $33,478 $33,478 Agenda Item FY17 Fill the Gap Plan C-80-17-005-2-00 Fees and Other Revenues Total Fees and Other Revenues Total FY 2017 Revised Budget Fees and Other Revenues: Fees and Other Revenues: $33,478 $33,478 $1,939,376 $1,939,376 ($33,478) ($33,478) ($33,478) ($33,478) Agenda Item FY17 Fill the Gap Plan C-80-17-005-2-00 Fees and Other Revenues Total Fees and Other Revenues Total ($33,478) ($33,478) FY 2018 Baseline Budget $1,905,898 $1,905,898 FY 2018 Adopted Budget $1,905,898 $1,905,898 0% 0% Percent Change From Baseline 110 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Clerk of the Superior Court Fill the Gap Fund (218) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 85,027 $ 1,372 $ 1,372 $ 85,027 $ 1,372 Sources Operating 1,944,108 Non-Recurring Total Sources: 1,905,898 $ Uses Operating 1,944,108 $ 1,944,105 Non-Recurring 1,905,898 $ - 1,938,551 1,939,376 1,938,551 83,655 83,655 $ 2,022,206 1,905,898 1,905,898 - 1,944,105 $ Structural Balance $ 3 $ - $ - $ - $ - Accounting Adjustments $ (3) $ - $ - $ - $ - $ 1,372 1,372 $ $ 1,372 1,372 $ 2,023,031 $ $ 85,027 85,027 $ $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,905,898 1,939,376 1,905,898 - - 1,905,898 - 1,938,551 1,939,376 - (82,283) (82,283) $ 1,372 1,372 $ 1,905,898 Child Support Enhancement Fund (270) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $60,000 FY 2017 Revised Budget $0 $60,000 FY 2018 Baseline Budget $0 $60,000 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total ($29,000) - Fees and Other Revenues Total ($29,000) ($29,000) FY 2018 Adopted Budget $0 Percent Change From Baseline $31,000 -48.33% 111 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Child Support Enhancement Fund (270) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $20,000 FY 2017 Revised Budget $20,000 Non Recurring: Non Recurring: Revenue $0 Agenda Item Other Non Recurring NA ($20,000) Non Recurring Total ($20,000) Non Recurring Total ($20,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA $20,000 Non Recurring Total $20,000 Non Recurring Total $20,000 FY 2018 Adopted Budget $20,000 $0 Child Support Enhancement Fund (270) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 912,879 $ 990,243 $ 990,243 $ 962,312 $ 974,710 Sources Operating Non-Recurring Total Sources: $ Uses Operating Non-Recurring 49,433 60,000 60,000 32,398 - - - - 49,433 $ 60,000 $ 60,000 $ 32,398 31,000 $ 31,000 - - - - - - 20,000 20,000 20,000 20,000 Total Uses: $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 Structural Balance $ 49,433 $ 60,000 $ 60,000 $ 32,398 $ 31,000 Accounting Adjustments $ - $ - $ - $ - $ - $ $962,312 962,312 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 112 $1,030,243 1,030,243 $ $1,030,243 1,030,243 $ $974,710 974,710 $ $985,710 985,710 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Victim Location Fund (273) Operating Expenditure Revenue $0 $2,000 FY 2017 Adopted Budget FY 2017 Revised Budget $2,000 FY 2018 Baseline Budget $0 $2,000 FY 2018 Adopted Budget $0 $2,000 Percent Change From Baseline 0% 0% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $15,000 $0 FY 2017 Revised Budget $15,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA ($15,000) Non Recurring Total ($15,000) Non Recurring Total ($15,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA $49,000 Non Recurring Total $49,000 Non Recurring Total $49,000 FY 2018 Adopted Budget $49,000 $0 Victim Location Fund (273) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 90,457 $ 17,480 $ 17,480 $ 62,905 $ 54,018 Sources Operating Non-Recurring Total Sources: $ Uses Operating Non-Recurring 2,622 2,000 2,000 2,000 - - - - 2,622 $ 2,000 $ 2,000 $ 2,000 2,000 $ 2,000 - - - - - 30,174 15,000 15,000 10,887 49,000 Total Uses: $ 30,174 $ 15,000 $ 15,000 $ 10,887 $ 49,000 Structural Balance $ 2,622 $ 2,000 $ 2,000 $ 2,000 $ 2,000 Accounting Adjustments $ - $ - $ - $ - $ - $ 62,905 62,905 $ 4,480 4,480 $ 4,480 4,480 $ 54,018 54,018 $ 7,018 7,018 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 113 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Electronic Document Management System Fund (274) Operating Expenditure Revenue FY 2017 Adopted Budget $2,500,000 $2,500,000 FY 2017 Revised Budget $2,500,000 $2,500,000 FY 2018 Baseline Budget $2,500,000 $2,500,000 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total $70,690 $70,690 Base Adjustments Total $70,690 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total $70,690 - $70,690 $2,570,690 $2,570,690 Fees and Other Revenues Total $70,690 FY 2018 Adopted Budget Percent Change From Baseline 2.83% 2.83% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total $84,310 $84,310 Non Recurring Total $84,310 FY 2018 Adopted Budget $84,310 114 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Clerk of the Superior Court Electronic Document Management System Fund (274) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 745,183 $ 825,243 $ 825,243 $ 1,245,428 $ 1,473,188 Sources Operating 2,731,542 Non-Recurring Total Sources: 2,500,000 $ Uses Operating 2,731,542 $ 2,231,313 Non-Recurring 2,500,000 $ $ 2,231,313 $ Structural Balance $ 500,229 $ - $ Accounting Adjustments $ 16 $ - $ $ 1,245,428 1,245,428 825,243 825,243 $ 115 $ $ 2,573,118 $ 2,345,358 2,570,690 2,570,690 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 2,500,000 2,500,000 2,500,000 2,570,690 - - 2,500,000 - 2,573,118 2,500,000 - 84,310 $ 2,345,358 $ - $ 227,760 $ - - $ $ - 2,500,000 825,243 825,243 $ - 1,473,188 1,473,188 $ 2,655,000 1,388,878 1,388,878 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Constables Constables Analysis by Jeffrey A. Wickman, Budget Analyst Summary Mission The mission of the Constables is to provide execution of mandated civil and criminal process to citizens of Maricopa County so they can receive timely, cost effective and professional service. Vision Citizens serving citizens by working collaboratively, efficiently, and innovatively. We will be responsive to our customers while being fiscally prudent. Strategic Goals Department Specific By June 2014, the Constables will generate revenue at a level of at least 100% of their operating costs on an annual basis.  Status: FY 2017 forecasted revenue is only 87.4% of forecasted operating expenditures. This goal will be updated during the FY 2019 strategic plan process. Sources and Uses by Activity Activity Revenues SERV - Service of Process Revenues Total Sources $ Expenditures INFR - Infrastructure FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 1,568,385 1,568,385 RISK - Risk Premiums SERV - Service of Process Expenditures Total Uses $ $ 1,700,761 1,700,761 $ 1,612,110 1,612,110 $ 1,630,200 1,630,200 Revised vs Adopted Variance $ Variance % (70,561) (70,561) -4.15% -4.15% - 27,210 11,337 31,859 4,649 17.09% 51,720 116,527 116,522 109,405 (7,122) -6.11% (17,073) (19,546) -0.53% -0.58% 2,890,324 2,942,044 $ 3,224,656 3,368,393 $ 3,144,382 3,272,241 $ 3,207,583 3,348,847 $ Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental Revenues Charges For Services Total Sources $ Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals FY 2017 Revised 12,541 70,561 20,731 1,555,844 1,630,200 1,591,379 1,568,385 $ 1,612,110 - (70,561) 1,630,200 $ 1,630,200 $ 0.00% -4.15% 2,999,654 3,065,768 38,863 47,349 (81,100) 132,870 195,522 221,792 223,859 28,337 2,942,044 - 12,000 11,932 $ 3,368,393 116 $ 3,272,241 34,246 1.13% -63.14% 14.49% 675 (225) -25.00% 11,196 (804) -6.70% $ -100.00% (70,561) 128,449 900 Variance % - 3,031,522 21,002 Total Uses $ $ Variance 46,037 11,210 Expenditures Capital Outlay 1,700,761 Revised vs Adopted FY 2018 Adopted 2,730,925 - Expenditures Travel and Transportation FY 2017 Forecast 3,348,847 $ (19,546) N/A -0.58% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Constables Sources and Uses by Fund by Appropriation Unit Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 100 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses Total Uses Revised vs Adopted FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted $ $ 1,568,385 1,568,385 1,568,385 $ $ 2,935,718 6,326 2,942,044 2,942,044 $ $ 1,630,200 70,561 1,700,761 1,700,761 $ $ 3,297,832 70,561 3,368,393 3,368,393 $ $ 1,591,379 20,731 1,612,110 1,612,110 $ $ 3,251,510 20,731 3,272,241 3,272,241 $ $ 1,630,200 1,630,200 1,630,200 $ $ 3,348,847 3,348,847 3,348,847 Variance Variance % $ $ (70,561) (70,561) (70,561) N/A -100.00% -4.15% -4.15% $ $ 51,015 (70,561) (19,546) (19,546) 1.55% -100.00% -0.58% -0.58% Staffing by Activity Activity s Service of Process Department Total FY 2016 Adopted 36.00 36.00 FY 2017 Revised 37.00 37.00 FY 2017 Forecast 37.00 37.00 FY 2018 Adopted 37.00 37.00 Revised vs Adopted Variance Var % 0.0% 0.0% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Administrative Supervisor Deputy Constable Elected Office Assistant Specialized Department Total FY 2016 Adopted 8.00 26.00 2.00 36.00 1.00 8.00 26.00 2.00 37.00 1.00 8.00 26.00 2.00 37.00 1.00 8.00 26.00 2.00 37.00 Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 36.00 37.00 37.00 37.00 - 0.0% 36.00 37.00 37.00 37.00 - 0.0% Budget Highlights General Fund (100)  Increase Employee, Compensation, and Benefits in the amount of $99,614 for Constables Second Term Pay Adjustment. Programs and Activities Service of Process Program The purpose of the Service of Process Program is to provide for the distribution of court documents to the public so that they can proceed with litigation, the service of writs and summons issued by the court and governmental agencies. Activities that comprise this program include:  Service of Process Service of Process Activity The purpose of the Service of Process Activity is to provide timely, professional service of court process to the public and governmental agencies so they can proceed with litigation. 117 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Constables Mandates: A.R.S. §22-131 establishes the Constables’ duty to execute, serve and return all processes and notices directed or delivered to them by the Justice of the Peace of their Maricopa County precinct. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Number of fines collected within 30 days 25.0% 25.0% 24.8% 25.0% 0.0% 0.0% Result 17.0% 17.0% 17.0% 17.0% 0.0% 0.0% Output Number of warrant service attempts that resulted in defendants paying or being put on a payment plan Number of Writs of Restitution Output Dollars of outstanding fines collected Output N/A N/A N/A N/A - 0.0% 269,191 279,191 279,191 279,191 - 0.0% Number of outstanding fines collected 135 141 141 141 - 0.0% Demand Number of Writs of Restitution required N/A N/A N/A N/A - 0.0% Demand Dollars of outstanding fines to be collected from assigned warrants Number of outstanding fines to be collected 351,012 361,012 361,012 361,012 - 0.0% Demand Expenditure Ratio Revenue 330 340 340 340 - 0.0% Expenditure per dollar of fines collected $ 7.27 $ 8.79 $ 8.71 $ 8.88 $ (0.09) -1.0% TOTAL SOURCES $ 1,568,385 $ 1,700,761 $ 1,612,110 $ 1,630,200 $ (70,561) N/A TOTAL USES $ 2,890,324 $ 3,224,656 $ 3,144,382 $ 3,207,583 $ (17,073) -0.5% Expenditure Activity Narrative: Due to lower than anticipated service of process, FY 2017 revenues are lower than anticipated. As a result, FY 2018 revenues are decreased to FY 2017 forecast levels. The department is unable to track Writs of Restitution at this time. The measure will be reviewed during the next strategic planning cycle. 118 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Constables Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $3,242,537 $1,630,200 Agenda Item Constables Second Term Pay Adjustment C-25-17-005-M-00 FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $46,127 $9,168 $55,295 Employee Compensation and Benefits Total $55,295 FY 2017 Revised Budget $3,297,832 Employee Compensation and Benefits: Employee Salary Adjustments: $1,630,200 Agenda Item Constables Second Term Pay Adjustment C-25-17-005-M-00 Employee Salary Adjustments Total ($46,127) ($46,127) Employee Compensation and Benefits Total ($46,127) FY 2018 Baseline Budget $3,251,705 Base Adjustments: Base Adjustments: $1,630,200 Agenda Item Base Telecom Adjustment NA ($254) Radio Charges Adjustment NA $4,903 Risk Management Adjustment NA ($7,121) Base Adjustments Total ($2,472) Base Adjustments Total ($2,472) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Constables Second Term Pay Adjustment C-25-17-005-M-00 Employee Salary Adjustments Total $99,614 $99,614 Employee Compensation and Benefits Total $99,614 FY 2018 Adopted Budget Percent Change From Baseline 119 $3,348,847 $1,630,200 2.99% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Correctional Health Services Analysis by Kirstin Chernin, Budget Analyst Summary Mission The mission of the Correctional Health Services Department is to provide cost-effective, medically necessary, evidence based, integrated health care services and restoration to competency services to patients in the County jails so they can proceed through the judicial process. Vision Correctional Health Services will continue to evolve as a nationally recognized leader in providing correctional health and restoration services in a work environment that fosters employee pride and dedication. Strategic Goals Safe Communities By June, 2020, the at risk Seriously Mentally Ill (SMI) offenders recidivism rate will decrease by 1%-5% depending on the ascending risk category as based on data provided by the Smart Justice Committee. Status: In April 2016, CHS Intake began a program with Adult Probation and a community agency to identify low risk, SMI individuals for early diversion resulting in 7 to 26 SMI individuals per month being released within 24 hours of booking. Department Specific By June, 2019, 100% of patients placed on suicide monitoring at Intake will be evaluated by a provider credentialed for integrated care in medical and mental health records. Status: Currently, three out of six providers (50% of goal) are credentialed for medical and mental health training. CHS will revisit/revise this goal in the future due to the inability of Nurse Practitioners to obtain a psychiatrist certification. 120 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Sources and Uses Activity FY 2016 Activity Actual Revenues BUAS - Business Application Dev Supp CLSP - Clinical Support 17,246 OPTE - Outpatient Treatment and Eval Revenues Total Sources $ 17,246 $ Expenditures BDFS - Budget and Financial Services 480,964 BUAS - Business Application Dev Supp 960,541 CLSP - Clinical Support 4,657,667 CURE - Custody Restoration and Eval 1,406,340 EVAL - Adult Competency Evaluations 1,588,312 HRAC - Human Resources 323,614 INFR - Infrastructure 40,171 INHA - Initial Health Assessment 3,517,462 IPMD - Inpatient Medical 3,928,969 IPMH - Inpatient Mental Health 6,657,702 JVAL - Juvenile Competency Evaluation 209,040 ODIR - Executive Management 331,837 OPTE - Outpatient Treatment and Eval 34,762,009 PBHS - Pre Booking Health Screening 3,841,921 PROC - Procurement 83,598 RISK - Risk Premiums 1,700,389 RMGT - Risk Management 88,201 SPPT - Operations Support Expenditures Total Uses $ 64,578,737 $ FY 2017 Revised 7,000 7,000 $ 559,840 1,097,987 5,290,015 1,621,389 1,599,979 463,990 54,372 3,441,936 5,220,542 6,670,243 314,768 186,214 36,743,874 3,754,347 63,434 1,661,922 100,216 19,404 68,864,472 $ FY 2017 Forecast 40,000 35,569 75,569 $ 548,591 1,082,622 5,101,655 1,613,728 1,603,424 440,789 81,088 3,496,699 3,931,801 6,749,004 246,579 518,566 35,533,482 2,907,817 72,276 1,675,949 76,321 4,220 65,684,611 $ FY 2018 Adopted 7,000 339,377 346,377 456,215 1,315,571 4,779,490 1,703,153 1,812,628 385,791 60,188 3,676,811 3,400,241 7,563,596 200,238 743,860 37,418,493 3,944,286 53,147 1,470,865 36,017 77,502 69,098,092 Revised vs Adopted Variance Variance % N/A 0.00% 339,377 N/A $ 339,377 4848.24% (103,625) -18.51% 217,584 19.82% (510,525) -9.65% 81,764 5.04% 212,649 13.29% (78,199) -16.85% 5,816 10.70% 234,875 6.82% (1,820,301) -34.87% 893,353 13.39% (114,530) -36.39% 557,646 299.47% 674,619 1.84% 189,939 5.06% (10,287) -16.22% (191,057) -11.50% (64,199) -64.06% 58,098 299.41% $ 233,620 0.34% FY 2016 FY 2017 Actual Revised 12,197 7,000 5,049 Total Sources $ 17,246 $ 7,000 $ 41,227,068 43,846,917 6,417,913 7,175,303 15,800,994 17,642,394 1,095,904 167,180 28,581 25,538 8,277 7,140 Total Uses $ 64,578,737 $ 68,864,472 $ FY 2017 Forecast 75,569 75,569 $ 40,942,184 7,199,656 17,159,189 356,223 20,440 6,919 65,684,611 $ FY 2018 Adopted 339,377 7,000 346,377 42,279,192 8,050,936 18,538,112 184,310 40,262 5,280 69,098,092 Revised vs Adopted Variance Variance % 339,377 N/A 0.00% N/A $ 339,377 4848.24% (1,567,725) -3.58% 875,633 12.20% 895,718 5.08% 17,130 10.25% 14,724 57.66% (1,860) -26.05% $ 233,620 0.34% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities 121 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 255 - Detention Operations Revenues OPER - Operating 17,246 Fund 255 Total Sources 17,246 292 - Correctional Health Grants Revenues OPER - Operating Fund 292 Total Sources Total Sources $ 17,246 $ 100 - General Expenditures OPER - Operating 3,209,327 Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses 3,209,327 255 - Detention Operations Expenditures OPER - Operating 58,151,913 Expenditures GRV0 - CHS Graves Judgment Oper 3,217,497 Expenditures IRN1 - Iron Mountain Records Projects Fund 255 Total Uses 61,369,410 292 - Correctional Health Grants Expenditures OPER - Operating Fund 292 Total Uses Total Uses $ 64,578,737 $ FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 7,000 7,000 75,569 75,569 7,000 7,000 7,000 75,569 339,377 339,377 346,377 $ $ Revised vs Adopted Variance Variance % - $ 339,377 339,377 339,377 N/A N/A 4848.24% 5.02% N/A 5.02% 3,542,152 3,542,152 3,466,240 3,466,240 3,720,143 3,720,143 177,991 177,991 61,405,930 3,803,917 112,473 65,322,320 58,395,818 3,779,770 42,783 62,218,371 61,164,965 3,803,917 69,690 65,038,572 (240,965) (42,783) (283,748) 339,377 339,377 68,864,472 $ 65,684,611 $ 69,098,092 $ 0.00% 0.00% 339,377 339,377 233,620 -0.39% 0.00% -38.04% -0.43% N/A N/A 0.34% Staffing by Program and Activity Activity Adult Competency Evaluations E Budget and Financial Services B Business Application Dev Supp B Clinical Support C Custody Restoration and Eval C Executive Management O Human Resources H Initial Health Assessment I Inpatient Medical I Inpatient Mental Health I Outpatient Treatment and Eval O Pre Booking Health Screening P Procurement P Risk Management R Department Total FY 2016 Adopted 4.50 6.00 4.00 74.20 11.00 2.00 5.00 33.40 16.42 50.73 228.75 37.00 1.00 1.00 475.00 FY 2017 Revised 5.00 7.00 4.00 74.00 11.00 6.00 35.70 18.20 53.75 227.80 36.50 1.00 1.00 480.95 122 FY 2017 Forecast 5.00 7.00 4.00 76.00 11.00 6.00 33.90 18.40 54.75 233.70 32.00 1.00 1.00 483.75 FY 2018 Adopted 5.00 6.00 4.00 75.00 11.00 1.00 6.00 32.20 21.20 53.75 233.30 35.50 1.00 1.00 485.95 Revised vs Adopted Variance Var % 0.0% (1.00) -14.3% 0.0% 1.00 1.4% 0.0% 1.00 N/A 0.0% (3.50) -9.8% 3.00 16.5% 0.0% 5.50 2.4% (1.00) -2.7% 0.0% 0.0% 5.00 1.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Staff Supv Administrative Supervisor Assistant Medical Director Business/Systems Analyst Business/Systems Analyst-Sr/Ld CHS Legal Services Manager Dental Assistant Dentist Dentist (Chief) Director - Correctional Health Executive Assistant Finance Manager - Large Finance/Business Analyst General Laborer Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Specialist IT Project Manager Legal Assistant Legal Support Specialist Licensed Practical Nurse Management Analyst Management Assistant Medical Assistant Medical Director Medical Records Manager Medication Admin Coordinator Mental Health Director Mental Health Professional Mental Health Professional Spv Mental Health Professional Trn Nurse Nurse Practitioner Nurse Practitioner - Psych Nursing Administrator Nursing Director Nursing Manager Nursing Supervisor Office Assistant Office Assistant Specialized Operations/Program Manager Physical Therapist Physician Physician Assistant Physician Assistant - Psych Procurement Specialist Psychiatrist Psychologist Psychometrist Radiologic Technologist Social Worker Special Projects Manager Trainer Training Supervisor Warehouse/Inventory Specialist Warehouse/Inventory Supervisor Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 8.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 70.50 1.00 68.25 1.00 1.00 1.00 1.00 41.00 6.00 115.75 6.00 3.00 2.00 1.00 6.00 39.00 7.00 1.00 1.00 8.00 13.00 1.00 1.00 11.50 9.50 1.00 1.50 17.00 1.00 1.00 1.00 4.00 1.00 475.00 1.00 1.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 73.00 2.00 1.00 67.00 1.00 1.00 1.00 32.00 6.00 7.00 115.00 6.00 3.00 2.00 1.00 7.00 2.00 27.00 13.00 1.00 6.45 13.00 5.00 1.00 10.50 10.00 1.00 2.00 20.00 1.00 1.00 1.00 4.00 1.00 480.95 123 FY 2017 Forecast 1.00 1.00 11.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 73.00 1.00 1.00 67.00 1.00 1.00 1.00 1.00 32.00 6.00 7.00 115.00 6.00 3.00 2.00 1.00 7.00 2.00 34.00 7.00 1.00 1.00 6.25 15.00 5.00 1.00 10.50 10.00 1.00 2.00 20.00 1.00 1.00 1.00 4.00 1.00 483.75 FY 2018 Adopted 1.00 1.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 73.00 2.00 1.00 67.00 1.00 1.00 1.00 33.00 7.00 7.00 117.00 6.00 3.00 2.00 1.00 7.00 2.00 30.00 11.00 1.00 6.45 13.00 5.00 1.00 10.50 10.00 1.00 2.00 20.00 1.00 1.00 1.00 4.00 1.00 485.95 Revised vs Adopted Variance 1.00 1.00 2.00 3.00 (2.00) 5.00 Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 3.1% 16.7% 0.0% 1.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 11.1% -15.4% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Revised vs Adopted Variance Var % 15.50 16.00 16.00 16.00 - 0.0% 255 Detention Operations 459.50 464.95 467.75 469.95 5.00 1.1% Department Total 475.00 480.95 483.75 485.95 5.00 1.0% Budget Highlights:  Reallocate $173,917 from the Detention Fund to the General Fund due to increases in pharmaceutical costs.  Increase Regular Pay by $123,978 for Employee Market Compensation Adjustments.  Carryforward $69,690 for the Iron Mountain Records Projects for the storage and destruction of scanned paper medical records.  Increase the Grant Fund by $339,377 for the Hepatitis C Screening Program. Programs and Activities Inpatient Program The purpose of the Inpatient Program is to provide medically necessary mental health and medical services to patients housed in the inpatient units so they can return to lower levels of treatment. Mandates: The U.S. Supreme Court in 1976, Estelle v. Gamble, 429 U.S. 97, 97 S. Ct 285 (1976), established that prisoners have a right to be free from “deliberate indifference to their serious health care needs”, setting the basic standard for the county to provide ‘medically necessary’ health care for serious medical needs. One Arizona class action also mandates provision of specific health and mental health services to inmates: Hart v. Hill (U.S. District Court of Arizona, CIV1977-00479 PHX EHC). Activities that comprise this program include:   Inpatient Medical Inpatient Mental Health Inpatient Medical Activity The purpose of the Inpatient Medical Activity is to provide medically necessary services to patients admitted to an inpatient setting so they can return to lower levels of treatment. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Percent of patients discharged within 16 calendar days Number of bed days received Number of patients discharged Number of patients referred to an inpatient medical setting Expenditure per bed day received Rev vs Adopted Variance Var % 87.5% 16,233 1,507 86.0% 17,196 1,548 86.7% 17,293 1,593 87.5% 17,300 1,600 1.5% 104 52 1.7% 0.6% 3.4% 1,508 1,548 1,593 1,600 52 3.4% $ 242.04 $ 303.59 $ 227.36 $ 196.55 $ (107.04) -35.3% $ 3,928,969 $ 5,220,542 $ 3,931,801 $ 3,400,241 $ (1,820,301) -34.9% Expenditure TOTAL USES Activity Narrative: The expected increase in outside hospital bills during FY 2017 did not come to fruition. This may be due to patients qualifying for AHCCCS while in the hospital. 124 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Inpatient Mental Health Activity The purpose of the Inpatient Mental Health Activity is to provide medically necessary mental health services to patients with mental illness housed in the psychiatric units so they can return to lower levels of treatment. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Percent of patients referred to the Mental Health Unit to account for appropriate levels of service Result Output Output Expenditure Ratio Var % 4.7% 37,099 4,191 4.6% 36,598 4,440 4.6% 37,393 4,375 4.8% 38,000 4,308 0.2% 1,402 (132) 4.3% 3.8% -3.0% 4,348 91,884 4,440 93,469 4,466 93,469 4,524 94,932 84 1,463 1.9% 1.6% $ 179.46 $ 182.39 $ 180.49 $ 199.04 $ 16.66 9.1% $ 6,657,702 $ 6,670,243 $ 6,749,004 $ 7,563,596 $ 893,353 13.4% Number of mental health bed days received Number of patients discharged Number of patients referred to an inpatient mental health setting Demand Demand Rev vs Adopted Variance Number of patients booked Expenditure per mental health patient Expenditure TOTAL USES Activity Narrative: Nearly all mental health requests are triaged within 24 hours of their submission, leading to patient stabilization earlier in the process. Patients admitted with a chronic uncontrolled mental health illness are staying longer than patients admitted due to an acute short-term drug-induced episode. Outpatient Program The purpose of the Outpatient Program is to provide medical, mental health, and dental services to patients booked into county jails so they can maintain their health. Mandates: The U.S. Supreme Court in 1976, Estelle v. Gamble, 429 U.S. 97, 97 S. Ct 285 (1976), established that prisoners have a right to be free from “deliberate indifference to their serious health care needs”, setting the basic standard for the county to provide ‘medically necessary’ health care for serious medical needs. One Arizona class action also mandates provision of specific health and mental health services to inmates: Hart v. Hill (U.S. District Court of Arizona, CIV1977-00479 PHX EHC). Activities that comprise this program include:  Outpatient Treatment and Evaluation  Pre-Booking Health Screening  Initial Health Assessment Outpatient Treatment and Evaluation Activity The purpose of the Outpatient Treatment and Evaluation Activity is to provide medically necessary medical, mental health, and dental services to patients booked into county jails so they can maintain their health. 125 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Output Output Output Output Output Demand Demand Demand Expenditure Ratio Percent of patients triaged within 24 hours Percent of scheduled appointments kept Percent of prescriptions written that are given within three days Number of health service requests triaged Number of health service requests triaged within 24 hours Number of appointments kept Number of health service requests Number of prescription orders written Number of appointments scheduled Number of health service requests Number of scheduled appointments Number of outpatient prescription orders written Expenditure per appointment kept Rev vs Adopted Variance Var % 98.1% 115.6% 98.2% 98.1% 98.3% 98.6% 98.5% 98.4% 0.3% 0.3% 0.3% 0.3% 97.3% 109,348 98.7% 109,452 98.8% 109,452 99.0% 109,452 0.3% - 0.3% 0.0% 107,259 267,579 109,348 195,530 231,536 109,348 231,536 195,530 107,104 246,560 109,452 154,000 230,004 109,452 230,004 154,000 107,092 244,257 109,452 154,000 229,301 109,452 229,301 154,000 107,832 245,436 109,452 151,260 230,000 109,452 230,000 151,260 728 (1,124) (2,740) (4) (4) (2,740) 0.7% -0.5% 0.0% -1.8% 0.0% 0.0% 0.0% -1.8% 152.46 $ 3.43 2.30% $ 129.91 $ 149.03 $ 145.48 $ Revenue TOTAL SOURCES $ - $ - $ - $ 339,377 $ 339,377 N/A TOTAL USES $ 34,762,009 $ 36,743,874 $ 35,533,482 $ 37,418,493 $ 674,619 1.84% Expenditure Activity Narrative: The expenditures are increasing due to the increase in pharmaceutical costs. Pre-Booking Health Screening Activity The purpose of the Pre-Booking Health Screening activity is to provide health screening services to arrestees brought to county jails or remote sites so they can have their emergent and urgent health care needs identified before booking. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Demand Expenditure Ratio Rev vs Adopted Variance Var % Percent of screened inmates booked Percent of receiving screenings resulting in a health assessment Number screenings completed and inmate subsequently booked Number of inmates screened Number of inmates presented at booking sites Expenditure of screenings completed and inmate subsequently booked $ 41.81 $ 42.28 $ 32.78 $ 44.46 $ 2.18 5.2% TOTAL USES $ 3,841,921 $ 3,754,347 $ 2,907,817 $ 3,944,286 $ 189,939 5.1% 99.5% 99.3% 99.1% 97.9% -1.4% -1.4% 68.0% 71.6% 70.4% 70.9% -0.7% -1.0% 91,884 92,344 92,344 88,775 95,120 95,120 88,710 95,120 95,120 88,710 95,120 95,120 (65) - -0.1% 0.0% 0.0% Expenditure Activity Narrative: The costs are increasing due to a shift in resources from other activities to maintain compliance with the Graves verdict. Initial Health Assessment Activity The purpose of the Initial Health Assessment Activity is to provide medical, dental, and mental health needs assessments to patients booked into county jails so they can receive necessary care. 126 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Percent of initial health assessments completed at central intake vs. the general population post housing determinations to enure timely health assesment completions Percent of initial health assessments completed within 14 calendar days Number of initial health assessments completed within 14 days Number of initial health assessments completed Number of initial health assessments required Number of IHA completed at central intake Number of initial health assessments required Expenditure per initial health assessment completed Rev vs Adopted Variance Var % 100.0% 96.0% 97.7% 100.0% 4.0% 4.2% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 62,525 62,525 62,525 62,525 62,525 60,000 60,000 60,000 57,600 60,000 60,349 60,349 60,349 58,949 60,349 60,072 60,072 60,072 60,072 60,072 72 72 72 2,472 72 0.1% 0.1% 0.1% 4.3% 0.1% $ 56.26 $ 57.26 $ 57.94 $ 61.21 $ 3.95 6.9% $ 3,517,462 $ 3,441,936 $ 3,496,699 $ 3,676,811 $ 234,875 6.8% Expenditure TOTAL USES Support Services Program The purpose of the Support Services Program is to provide support and useful data to providers and patients so they can provide/receive information to help provide quality and continuous care. Activities that comprise this program include:  Clinical Support Clinical Support Activity The purpose of the Clinical Support Activity is to provide support and useful data to providers and patients so they can provide/receive quality and continuous patient care. Mandates: The U.S. Supreme Court in 1976, Estelle v. Gamble, 429 U.S. 97, 97 S. Ct 285 (1976), established that prisoners have a right to be free from “deliberate indifference to their serious health care needs”, setting the basic standard for the county to provide ‘medically necessary’ health care for serious medical needs. One Arizona class action also mandates provision of specific health and mental health services to inmates: Hart v. Hill (U.S. District Court of Arizona, CIV1977-00479 PHX EHC). Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Percent of inpatient defendants found not restorable within 15 months of the determination of incompetency Average length of stay for all restoration cases Number of defendants determined to be Competent (including CIMD, or "Competency is Medication Dependent") Number of defendants determined to be Incompetent Not Restorable ("IC/NR") Number of defendants evaluated Total number of restoration cases ordered by the Court into the RTC program Expenditure per inmate evaluated Rev vs Adopted Variance Var % 14.1% 52 18.1% 51 18.4% 53 18.4% 62 0.3% 11 1.7% 21.6% 303 389 384 384 (5) -1.3% 146 526 166 555 171 555 171 555 5 3.0% 0.0% 914 910 908 908 (2) -0.2% - $ 2,673.65 $ 2,921.42 $ 2,907.62 $ 3,068.74 $ 147.32 5.0% $ 1,406,340 $ 1,621,389 $ 1,613,728 $ 1,703,153 $ 81,764 5.0% Expenditure TOTAL USES Restoration to Competency and Evaluation Program The purpose of the Rule 11 Custody Restoration Program is to provide timely treatment to incompetent criminal defendants so they become able to understand the nature and object of the criminal proceedings against them or to assist in their legal defense or are found not restorable. 127 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Mandates: A.R.S § 13-4512 gives the County Board of Supervisors the authority to designate a treatment program for court ordered competency restoration treatment. A County treatment program can provide competency restoration treatment to a defendant in the county jail, including inpatient and obtain court orders to transport the defendant to other providers, including the Arizona State Hospital. Activities that comprise this program include:  Custody Restoration and Evaluation  Adult Competency Evaluations  Juvenile Competency Evaluation Custody Restoration and Evaluation Activity The purpose of the Rule 11 Custody Restoration Activity is to provide timely treatment to incompetent criminal defendants so they become able to understand the nature and object of the criminal proceedings against them or to assist in their legal defense or are found not restorable. Mandates: A.R.S § 13-4512 F and G state that if the court finds the defendant is unable to pay all or a portion on the costs of inpatient, in custody treatment, the state shall pay the costs of inpatient, in custody competency restoration treatment at the Arizona State Hospital that are incurred until seven days after the hospital submits a report to the court stating that the defendant has regained competency or there is no substantial probability that the defendant will regain competency within twenty-one months after the date of the original finding of incompetency, the treatment order expires, or seven days after the charges are dismissed. The County shall pay the hospital costs that are incurred after the period and time designated above and shall also pay for the costs of inpatient, in custody restoration treatment in court approved programs that are not programs at the Arizona State Hospital. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Percent of inpatient defendants found not restorable within 15 months of the determination of incompetency Average length of stay for all restoration cases Number of defendants determined to be Competent (including CIMD, or "Competency is Medication Dependent") Number of defendants determined to be Incompetent Not Restorable ("IC/NR") Number of defendants evaluated Total number of restoration cases ordered by the Court into the RTC program Expenditure per inmate evaluated Rev vs Adopted Variance Var % 14.1% 52 18.1% 51 18.4% 53 18.4% 62 0.3% 11 1.7% 21.6% 303 389 384 384 (5) -1.3% 146 526 166 555 171 555 171 555 5 3.0% 0.0% 914 910 908 908 (2) -0.2% - $ 2,673.65 $ 2,921.42 $ 2,907.62 $ 3,068.74 $ 147.32 5.0% $ 1,406,340 $ 1,621,389 $ 1,613,728 $ 1,703,153 $ 81,764 5.0% Expenditure TOTAL USES Adult Competency Evaluations Activity The purpose of the Rule 11 Evaluation Activity is to provide testing for criminal defendants so they can be evaluated for mental competency. 128 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Percent of internal Rule 11 evaluations performed within 30 days Number of defendants determined to be Incompetent but Restorable ("IC/R") Number of Rule 11 competency evaluations completed Number of defendants determined to be Competent (including CIMD, or "Competency is Medication dependent" Number of defendants determined to be Incompetent Not Restorable ("IC/NR") Number of Rule 11 competency evaluations ordered Expenditure per inmate competency evaluation Rev vs Adopted Variance Var % 33.1% 30.0% 30.6% 30.0% 0.0% 0.0% 170 804 168 480 168 480 168 480 - 0.0% 0.0% 283 312 312 312 - 0.0% 1 759 3 924 2 736 2 732 (1) (192) -33.3% -20.8% $ 1,975.51 $ 3,333.29 $ 3,340.47 $ 3,776.31 $ 443.02 13.3% $ 1,588,312 $ 1,599,979 $ 1,603,424 $ 1,812,628 $ 212,649 13.3% Expenditure TOTAL USES Activity Narrative: Expenditures are increasing for this activity as a result of a rate increase for outside evaluation services. Juvenile Competency Evaluations Activity The purpose of the Rule 11 Juvenile Evaluation Activity is to provide testing for Juvenile criminal defendants so they can be evaluated for mental competency. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Percent of rule 11 juvenile evaluations performed Number of juveniles found competent or incompetent Number of incompetent juveniles found not restorable Number of juvenile evaluations completed Number of Rule 11 juvenile competency evaluations ordered Expenditure per juvenile competency evaluation Rev vs Adopted Variance Var % 100.0% 210 20 246 97.5% 261 13 274 98.5% 261 12 273 100.0% 270 12 282 2.5% 9 (1) 8 2.5% 3.4% -7.7% 2.9% 316 340 341 338 (2) -0.6% $ 849.76 $ 1,148.79 $ 903.22 $ 710.06 $ (438.72) -38.2% $ 209,040 $ 314,768 $ 246,579 $ 200,238 $ (114,530) -36.4% Expenditure TOTAL USES 129 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $3,522,248 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $19,904 $19,904 Employee Compensation and Benefits Total $19,904 FY 2017 Revised Budget $3,542,152 $0 FY 2018 Baseline Budget $3,542,152 $0 Base Adjustments: Base Adjustments: Risk Management Adjustment ($1,892) Base Adjustments Total ($1,892) Base Adjustments Total ($1,892) Reallocations: Reallocations: Reallocation Between Funds $173,917 Reallocations Total $173,917 Reallocations Total $173,917 FY 2018 Tentative Budget $3,714,177 Percent Change From Baseline $0 4.86% Employee Compensation and Benefits: Employee Salary Adjustments: Employee Market Compensation Adjustments $5,966 Employee Salary Adjustments Total $5,966 Employee Compensation and Benefits Total $5,966 FY 2018 Adopted Budget $3,720,143 Percent Change From Baseline 5.02% 130 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Detention Operations Fund (255) Operating Expenditure Revenue FY 2017 Adopted Budget $60,587,412 $7,000 Base Adjustments: Base Adjustments: Agenda Item CHS Market Adjustments C-49-16-052-2-00 Base Adjustments Total $169,395 $169,395 Base Adjustments Total $169,395 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $649,123 $649,123 Employee Compensation and Benefits Total $649,123 FY 2017 Revised Budget $61,405,930 Employee Compensation and Benefits: Employee Salary Adjustments: $7,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($1,711) ($1,711) Employee Compensation and Benefits Total ($1,711) FY 2018 Baseline Budget $61,404,219 $7,000 Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,993 Radio Charges Adjustment $2,823 Risk Management Adjustment ($189,165) Base Adjustments Total ($183,349) Base Adjustments Total ($183,349) Reallocations: Reallocations: Reallocation Between Funds ($173,917) Reallocations Total ($173,917) Reallocations Total ($173,917) FY 2018 Tentative Budget Percent Change From Baseline $61,046,953 $7,000 -0.58% 0% Employee Compensation and Benefits: Employee Salary Adjustments: Employee Market Compensation Adjustments $118,012 Employee Salary Adjustments Total $118,012 Employee Compensation and Benefits Total $118,012 FY 2018 Adopted Budget Percent Change From Baseline 131 $61,164,965 $7,000 -0.39% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Detention Fund (255) (continued) CHS Graves Judgment Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $3,780,639 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $23,278 $23,278 Employee Compensation and Benefits Total $23,278 FY 2017 Revised Budget $3,803,917 $0 FY 2018 Baseline Budget $3,803,917 $0 FY 2018 Adopted Budget $3,803,917 $0 Percent Change From Baseline 0% Iron Mountain Records Projects Expenditure Revenue FY 2017 Adopted Budget $112,473 $0 FY 2017 Revised Budget $112,473 $0 Non Recurring: Non Recurring: Other Non Recurring ($112,473) Non Recurring Total ($112,473) Non Recurring Total ($112,473) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward $69,690 Non Recurring Total $69,690 Non Recurring Total $69,690 FY 2018 Adopted Budget $69,690 132 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Correctional Health Services Correctional Health Grants Fund (292) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 $348,944 $348,944 $348,944 $348,944 Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Tentative Budget $348,944 $348,944 $348,944 $348,944 ($9,567) ($9,567) ($9,567) ($9,567) Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget ($9,567) ($9,567) $339,377 $339,377 Correctional Health Grant Fund (292) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 - $ - $ - $ - $ - Sources Operating - - - - Non-Recurring - - - - Total Sources: $ - $ - $ - $ - 339,377 $ 339,377 Uses Operating - - - - Non-Recurring - - - - 339,377 - Total Uses: $ - $ - $ - $ - $ Structural Balance $ - $ - $ - $ - $ - Accounting Adjustments $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 133 339,377 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney County Attorney Analysis by Samantha Carter, Budget Analyst Summary Mission The mission of the Maricopa County Attorney's Office is to provide quality prosecution, victim services, crime prevention and legal counsel for county government on behalf of the people of Maricopa County so that they can live in a safe and well-governed community.. Vision Citizens serving citizens by working collaboratively, efficiently and innovatively. We will be responsive to our customers while being fiscally prudent. Sources and Uses by Program and Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues BDFS - Budget and Financial Services 5,730 6,500 5,861 5,300 CHAC - Charging Activity 1,400,380 1,932,491 1,948,416 1,720,033 COUT - Community and Victim Outreach 4,035,044 3,991,609 4,584,850 4,160,496 GANG - Drug and Gang Prosecution 2,474,517 2,119,490 3,552,420 1,368,000 GGOV - General Government 1,046,854 (353,455) IVAC - County Attorney Initiated Inv 22,665 40,690 22,698 27,753 LAAC - Legal Advice 55,583 55,579 57,704 51,815 PROP - Property Crime Prosecution 283,560 265,650 249,553 255,326 PROS - Community Based Prosecution 2,950,227 5,465,594 4,332,020 6,330,525 SPCP - Specialized Crime Prosecution 121,137 Revenues Total Sources $ 12,274,560 $ 13,998,740 $ 14,400,067 $ 13,919,248 BDFS - Budget and Financial Services 641,747 556,468 653,269 739,529 BUAS - Business Application Dev Supp 667,973 819,345 793,440 912,324 CHAC - Charging Activity 13,271,901 14,492,866 14,494,537 14,376,821 COUT - Community and Victim Outreach 3,221,277 3,775,223 4,104,102 3,355,328 CPTL - Capital Prosecution 3,102,303 3,173,409 3,104,568 3,128,535 DACR - Data Center 2,392,252 2,057,828 2,803,406 1,327,135 FACI - Facilities Management 157,989 161,413 163,476 160,457 GANG - Drug and Gang Prosecution 4,950,130 5,039,134 5,514,227 5,013,152 HRAC - Human Resources 354,045 434,914 358,239 491,657 INFR - Infrastructure 1,113,559 333,132 1,152,728 IVAC - County Attorney Initiated Inv 7,331,856 7,288,012 7,832,153 7,405,909 JUVI - Juvenile 3,888,963 4,042,344 4,018,423 4,075,421 LAAC - Legal Advice 8,489,806 8,941,922 8,852,934 8,914,660 MPOS - Elected and Statutory officials 174,054 173,882 174,574 173,882 ODIR - Executive Management 317,328 131,894 261,130 231,657 PROC - Procurement 63,997 66,759 63,862 66,778 PROP - Property Crime Prosecution 4,325,823 4,534,796 4,558,935 4,589,586 PROS - Community Based Prosecution 35,170,256 38,110,141 37,205,046 37,993,021 RECO - Records Management 366,879 427,553 369,964 407,167 RISK - Risk Premiums 2,138,436 1,027,076 957,453 1,065,681 SPCP - Specialized Crime Prosecution 1,299,520 1,417,356 1,382,059 1,392,114 SPPT - Operations Support 4,557,057 5,457,457 4,712,812 5,314,449 TSPT - Technology Support 350,050 506,888 420,966 436,019 VANS - Infrastructure Network Svcs 895,496 985,029 998,663 976,971 Expenditures Total Uses $ 98,129,138 $ 104,735,268 $ 104,131,370 $ 103,700,981 134 Revised vs Adopted Variance (1,200) (212,458) 168,887 (751,490) (12,937) (3,764) (10,324) 864,931 (121,137) $ (79,492) 183,061 92,979 (116,045) (419,895) (44,874) (730,693) (956) (25,982) 56,743 39,169 117,897 33,077 (27,262) 99,763 19 54,790 (117,120) (20,386) 38,605 (25,242) (143,008) (70,869) (8,058) $ (1,034,287) Variance % -18.46% -10.99% 4.23% -35.46% 0.00% -31.79% -6.77% -3.89% 15.83% -100.00% -0.57% 32.90% 11.35% -0.80% -11.12% -1.41% -35.51% -0.59% -0.52% 13.05% 3.52% 1.62% 0.82% -0.30% 0.00% 75.64% 0.03% 1.21% -0.31% -4.77% 3.76% -1.78% -2.62% -13.98% -0.82% -0.99% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 7,074,444 8,591,297 8,593,508 8,167,556 1,398,351 1,550,365 1,506,134 1,579,883 3,728,949 3,803,517 4,264,761 4,122,387 56,070 36,045 26,108 44,122 16,746 17,516 9,556 5,300 Total Sources $ 12,274,560 $ 13,998,740 $ 14,400,067 $ 13,919,248 82,022,774 84,517,643 85,700,178 86,144,246 1,534,817 2,159,935 1,957,106 1,648,009 9,866,711 13,428,778 12,460,416 12,052,733 3,130,539 3,609,573 3,096,429 2,956,751 716,936 779,577 575,344 695,242 184,279 239,762 153,197 144,000 673,082 188,700 60,000 Total Uses $ 98,129,138 $ 104,735,268 $ 104,131,370 $ 103,700,981 135 Revised vs Adopted Variance Variance % (423,741) -4.93% 29,518 1.90% 318,870 8.38% 8,077 22.41% (12,216) -69.74% $ (79,492) -0.57% 1,626,603 1.92% (511,926) -23.70% (1,376,045) -10.25% (652,822) -18.09% (84,335) -10.82% (95,762) -39.94% 60,000 0.00% $ (1,034,287) -0.99% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Sources and Uses by Fund and Function Fund / Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 100 - General Revenues OPER - Operating 61,313 62,079 63,585 57,115 Fund 100 Total Sources 61,313 62,079 63,585 57,115 213 - County Attorney RICO Revenues OPER - Operating 1,697,554 1,879,086 1,879,086 2,185,173 Fund 213 Total Sources 1,697,554 1,879,086 1,879,086 2,185,173 219 - County Attorney Grants Revenues OPER - Operating 5,666,744 7,086,220 7,085,355 6,800,061 Revenues NRNP - Non Recurring Non Project 250,000 250,000 74,437 Fund 219 Total Sources 5,666,744 7,336,220 7,335,355 6,874,498 220 - Diversion Revenues OPER - Operating 1,793,431 1,713,350 1,713,350 1,718,186 Revenues NRNP - Non Recurring Non Project 386,650 Fund 220 Total Sources 1,793,431 1,713,350 2,100,000 1,718,186 221 - County Attorney Fill the Gap Revenues OPER - Operating 1,344,114 1,494,911 1,448,178 1,529,368 Fund 221 Total Sources 1,344,114 1,494,911 1,448,178 1,529,368 266 - Check Enforcement Program Revenues OPER - Operating 74,683 72,302 64,377 50,200 Revenues NRNP - Non Recurring Non Project 57,353 Fund 266 Total Sources 74,683 72,302 121,730 50,200 267 - Criminal Justice Enhancement Revenues OPER - Operating 1,408,604 1,256,277 1,256,277 1,294,408 Fund 267 Total Sources 1,408,604 1,256,277 1,256,277 1,294,408 268 - Victim Compensation Restitution Revenues OPER - Operating 205,911 164,759 189,277 199,800 Fund 268 Total Sources 205,911 164,759 189,277 199,800 269 - Victim Compensation Interest Revenues OPER - Operating 22,206 19,756 6,579 10,500 Fund 269 Total Sources 22,206 19,756 6,579 10,500 Total Sources $ 12,274,560 $ 13,998,740 $ 14,400,067 $ 13,919,248 100 - General Expenditures OPER - Operating 85,205,122 89,055,447 88,887,198 88,685,407 Fund 100 Total Uses 85,205,122 89,055,447 88,887,198 88,685,407 213 - County Attorney RICO Expenditures OPER - Operating 1,876,148 1,879,086 1,870,783 2,185,173 Expenditures NRNP - Non Recurring Non Project 88,796 250,000 225,754 Fund 213 Total Uses 1,964,944 2,129,086 2,096,537 2,185,173 219 - County Attorney Grants Expenditures OPER - Operating 5,556,533 7,086,220 7,085,302 6,800,061 Expenditures NRNP - Non Recurring Non Project 250,000 243,726 124,437 Fund 219 Total Uses 5,556,533 7,336,220 7,329,028 6,924,498 220 - Diversion Expenditures OPER - Operating 1,616,135 1,713,350 1,595,922 1,718,186 Expenditures NRNP - Non Recurring Non Project 531,559 758,656 686,310 767,057 Fund 220 Total Uses 2,147,694 2,472,006 2,282,232 2,485,243 136 Revised vs Adopted Variance (4,964) (4,964) -8.00% -8.00% 306,087 306,087 16.29% 16.29% (286,159) (175,563) (461,722) -4.04% -70.23% -6.29% 4,836 4,836 0.28% 0.00% 0.28% 34,457 34,457 2.30% 2.30% (22,102) (22,102) $ Variance % -30.57% 0.00% -30.57% 38,131 38,131 3.04% 3.04% 35,041 35,041 21.27% 21.27% (9,256) (9,256) (79,492) -46.85% -46.85% -0.57% (370,040) (370,040) -0.42% -0.42% 306,087 (250,000) 56,087 16.29% -100.00% 2.63% (286,159) (125,563) (411,722) -4.04% -50.23% -5.61% 4,836 8,401 13,237 0.28% 1.11% 0.54% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Sources and Uses by Fund and Function (continued) Fund / Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 221 - County Attorney Fill the Gap Expenditures OPER - Operating 1,415,848 Fund 221 Total Uses 1,415,848 266 - Check Enforcement Program Expenditures OPER - Operating 119,920 Expenditures NRNP - Non Recurring Non Project Fund 266 Total Uses 119,920 267 - Criminal Justice Enhancement Expenditures OPER - Operating 1,272,251 Expenditures NRNP - Non Recurring Non Project 159,792 Fund 267 Total Uses 1,432,043 268 - Victim Compensation Restitution Expenditures OPER - Operating 27,782 Expenditures NRNP - Non Recurring Non Project 247,855 Fund 268 Total Uses 275,637 269 - Victim Compensation Interest Expenditures OPER - Operating 11,397 Expenditures NRNP - Non Recurring Non Project Fund 269 Total Uses 11,397 Total Uses $ 98,129,138 Revised vs Adopted Variance 34,457 34,457 Variance % 1,494,911 1,494,911 1,479,078 1,479,078 1,529,368 1,529,368 2.30% 2.30% 72,302 53,038 125,340 71,268 44,200 115,468 50,200 70,746 120,946 (22,102) 17,708 (4,394) -30.57% 33.39% -3.51% 1,256,277 262,633 1,518,910 1,177,581 169,101 1,346,682 1,294,408 253,386 1,547,794 38,131 (9,247) 28,884 3.04% -3.52% 1.90% 164,759 418,833 583,592 164,549 418,000 582,549 199,800 199,800 35,041 (418,833) (383,792) 21.27% -100.00% -65.76% 19,756 19,756 $ 104,735,268 12,598 12,598 $ 104,131,370 10,500 12,252 22,752 $ 103,700,981 (9,256) 12,252 2,996 $ (1,034,287) -46.85% 0.00% 15.17% -0.99% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Staffing by Program and Activity Activity Budget and Financial Services B Business Application Dev Supp B Capital Prosecution C Charging Activity C Civil Services Division Community and Victim Outreach C Community Based Prosecution P County Attorney Initiated Inv I Data Center D Drug and Gang Prosecution G Elected and Statutory officials M Executive Management O Facilities Management F Human Resources H Infrastructure Network Svcs V Juvenile J Legal Advice L Operations Support S Procurement P Property Crime Prosecution P Records Management R Specialized Crime Prosecution S Technology Support T Department Total FY 2016 Adopted 8.00 8.00 30.00 162.00 88.00 18.00 339.48 68.00 2.00 59.00 1.00 1.00 2.00 6.00 8.00 44.00 46.00 1.00 58.00 9.00 18.00 8.00 984.48 8.00 8.48 31.00 172.00 22.00 359.25 70.00 2.00 56.50 1.00 1.00 2.00 8.00 9.00 44.00 87.50 49.00 1.00 53.00 7.00 15.00 7.00 1,013.73 137 8.00 8.48 28.00 170.00 22.00 361.75 70.00 2.00 57.50 1.00 1.00 2.00 6.00 9.00 44.00 88.00 49.00 1.00 53.00 7.00 16.00 7.00 1,011.73 9.00 8.48 28.00 169.00 20.00 368.75 70.00 2.00 57.00 1.00 1.00 2.00 7.00 8.00 44.00 88.00 53.00 1.00 54.00 7.00 16.00 8.00 1,022.23 Revised vs Adopted Variance Var % 1.00 12.5% 0.0% (3.00) -9.7% (3.00) -1.7% N/A (2.00) -9.1% 9.50 2.6% 0.0% 0.0% 0.50 0.9% 0.0% 0.0% 0.0% (1.00) -12.5% (1.00) -11.1% 0.0% 0.50 0.6% 4.00 8.2% 0.0% 1.00 1.9% 0.0% 1.00 6.7% 1.00 14.3% 8.50 0.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Staff Supv Administrator Attorney Attorney - Civil Practice Mgr Attorney - Senior Counsel Business/Systems Analyst Chief Deputy - County Attorney Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Communicatns Mgr-Crim Justice County Attorney Special Asst Criminal Intelligence Analyst Criminal Intelligence Supv Database Administrator - Senior/Lead Department Facilities Planner Elected Exec Assistant to Director Exec Asst to Elected Official Finance Manager - Large Finance Support Supervisor General Laborer Grant/Contract Administrator Help Desk Coordinator Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Specialist Intern Invest. Task Force Cmdr - MCAO Investigations Supv - MCAO Investigator - MCAO Investigator Chief - MCAO IT Program Manager IT Security Analyst Sr/Ld IT Senior Manager Justice System Clerk Justice System Clerk Associate Justice System Clerk Senior Legal Assistant Legal Assistant Supervisor Legal Management Assistant Legal Order Server Legal Services Manager Legal Support Specialist Legal Support Supervisor Management Analyst Media Specialist Network Engineer Network Engineer - Sr/Ld Office Assistant Office Assistant Specialized Operations Support Analyst Operations/Program Manager Operations/Program Supervisor PC/LAN Technician Procurement Specialist Program Coordinator FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 3.00 1.00 4.00 2.00 359.98 5.00 14.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 1.00 1.00 2.00 1.00 0.50 1.00 5.00 47.00 1.00 1.00 1.00 1.00 26.00 78.00 10.00 102.00 12.00 7.00 2.00 3.00 104.00 35.00 5.00 4.00 1.00 3.00 12.00 22.00 1.00 1.00 5.00 1.00 1.00 3.00 7.00 5.00 1.00 1.00 367.25 5.00 14.00 3.48 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 1.00 3.00 2.00 1.00 1.00 5.00 48.00 1.00 1.00 1.00 1.00 31.00 74.00 10.00 98.00 18.00 7.00 2.00 2.00 104.00 36.00 4.00 4.00 1.00 3.00 9.00 21.00 2.00 1.00 4.00 2.00 6.00 138 3.00 7.00 5.00 1.00 1.00 367.75 5.00 14.00 3.48 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 1.00 1.00 2.00 1.00 0.50 1.00 5.00 48.00 1.00 1.00 1.00 1.00 30.00 74.00 10.00 99.00 18.00 7.00 2.00 2.00 104.00 36.00 4.00 4.00 1.00 3.00 9.00 22.00 1.00 1.00 4.00 2.00 6.00 3.00 6.00 5.00 1.00 1.00 368.75 5.00 14.00 3.48 1.00 2.00 1.00 1.00 4.00 2.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 1.00 2.00 2.00 1.00 1.00 5.00 48.00 1.00 1.00 1.00 1.00 31.00 74.00 10.00 101.00 18.00 7.00 2.00 2.00 104.00 36.00 4.00 4.00 1.00 3.00 9.00 23.00 1.00 1.00 1.00 5.00 2.00 6.00 Revised vs Adopted Variance (1.00) 1.50 1.00 1.00 (1.00) (1.00) 3.00 2.00 1.00 (1.00) 1.00 - Var % 0.0% -14.3% 0.0% 0.0% 0.0% 0.4% 0.0% 0.0% 0.0% 0.0% 100.0% 0.0% 0.0% 0.0% 100.0% -100.0% N/A 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% -33.3% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 3.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 9.5% N/A -50.0% 0.0% 25.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Staffing by Market Range Title (continued) Market Range Programmer/Analyst - Sr/Ld Project Manager Research Director Social Worker Social Worker Supervisor Software Architect Software Sys Engineer - Sr/Ld Special Projects Manager System Administrator System Administrator - Sr/Ld Systems Admin & Analysis Mgr Technical Support Manager Trainer Web Designer/Developer Wed Designer/Developed - Senior Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 3.00 50.00 8.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 984.48 2.00 1.00 56.00 8.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1,013.73 2.00 1.00 56.00 8.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1,011.73 FY 2016 Adopted FY 2017 Revised FY 2017 Forecast Revised vs Adopted Variance 2.00 1.00 1.00 57.00 8.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1,022.23 Var % 1.00 1.00 8.50 0.0% N/A 0.0% 1.8% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.8% Staffing by Fund Fund 100 General FY 2018 Adopted Revised vs Adopted Variance Var % 849.48 877.73 875.73 886.23 8.50 1.0% 219 County Attorney Grants 59.00 62.00 62.00 62.00 - 0.0% 220 Diversion 29.00 29.00 29.00 29.00 - 0.0% 221 County Attorney Fill the Gap 25.00 24.00 24.00 24.00 - 0.0% 266 Check Enforcement Program 2.00 2.00 2.00 2.00 - 0.0% 20.00 19.00 19.00 19.00 - 0.0% 984.48 1,013.73 1,011.73 1,022.23 8.50 0.8% 267 Criminal Justice Enhancement Department Total Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $39,169 for the impact of the changes in the base level telecommunication charges.  Decrease Internal Service Charges by $367,388 for the impact of discretionary telecommunication adjustment.  Increase Internal Service Charges by $38,605 for the impact of the changes in the base level risk management charges.  Increase Retirement Benefits by $11,675 for the impact of the changes in retirement contribution rates.  Decrease Program Revenue by $4,964 based on current trends. County Attorney RICO (213) Operating  Increase revenues and expenditures by $306,087 based on current trends. MCAO Grant Fund (219) Operating  Increase Grant Fund revenues and expenditures by $296,507 based on increase in grant sources. MCAO Grant Fund (219) Non Recurring Non Project  Budget Grant Fund Non Recurring Non Project revenues of $74,437.  Budget Grant Fund Non Recurring Non Project expenditures of $124,437. Diversion Fund (220) Operating  Increase revenues and expenditures by $4,836 based on current trends. 139 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Diversion Fund (220) Non Recurring Non Project  Budget Non Recurring Non Project of $767,057. County Attorney Fill the Gap Fund (221) Operating  Increase revenues and expenditures by $34,457 based on current trends. Check Enforcement Program Fund (266) Operating  Decrease revenues and expenditures by $22,102 based on current trends. Check Enforcement Program Fund (266) Non Recurring Non Project  Budget Non Recurring Non Project of $70,746. Criminal Justice Enhancement Fund (267) Operating  Increase revenues and expenditures by $38,131 based on current trends. Criminal Justice Enhancement Fund (267) Non Recurring Non Project  Budget Non Recurring Non Project of $253,386. Victim Compensation and Assistance Fund (268) Operating  Increase revenues and expenditures by $35,041 based on current trends. Victim Compensation Restitution Interest Fund (269) Operating  Decrease revenues and expenditures by $9,256 based on current trends. Victim Compensation Restitution (269) Non Recurring Non Project  Budget Non Recurring Non Project of $12,252. Programs and Activities The Maricopa County Attorney’s Office had a new strategic plan beginning in FY 2015. There is no performance measure data to report at this time. Civil Services Program The purpose of the Civil Services Program is to provide legal advice and representation to the Maricopa County Board of Supervisors, elected and appointed officials, departments, employees, and certain agents of the County so they can manage the business of the County with the benefit of timely and responsive legal advice and representation. Activities that comprise this program include:  Civil Services Activity Civil Services Activity The purpose of the Civil Services Activity is to provide legal advice and representation to the Maricopa County Board of Supervisors, elected and appointed officials, departments, employees and certain agents of the County so they can manage the business of the County with the benefit of timely and responsive legal advice and representation. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office will provide written opinions to County officers regarding the duties of their offices. Further, the County Attorney’s Office will act as legal advisor to the Board of Supervisors and represent the County in legal affairs. 140 Maricopa County FY 2018 Adopted Budget Measure Type Result Result Output Department Budgets — Expanded County Attorney Measure Description Percent of all civil claims resolved in favor of Maricopa County. Percent of civil clients who were satisfied or very satisfied. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Output Total number of civil claims represented. Total number of civil claims against Maricopa County defended. Number of civil claims by Maricopa County represented. Number of civil clients who responded to the annual satisfaction survey. Demand Number of civil claims filed against Maricopa County. N/A N/A N/A N/A N/A 12.0 N/A 9.0 N/A N/A N/A N/A Expenditure Ratio Revenue Total expenditure per civil claim represented. N/A N/A N/A N/A N/A N/A Output Output TOTAL SOURCES $ 55,583 $ 55,579 $ 57,704 $ TOTAL USES $ 8,489,806 $ 8,941,922 $ 8,852,934 $ 51,815 $ (3,764) -7.3% (27,262) -0.3% Expenditure 8,914,660 $ Activity Narrative: Decrease in revenues is due to decreases in judicial charges for services. Decrease in expenditures is due to a decrease in Services. Community/Victim Outreach Program The purpose of the Community/Victim Outreach Program is to provide legal support and information to victims and their families, law enforcement agencies, civic organizations, schools, and residents of Maricopa County so they can work in partnership with MCAO to provide a safe community. Activities that comprise this program include:  Community/Victim Outreach Community/Victim Outreach Activity The purpose of the Community/Victim Outreach Activity is to provide legal support and information to victims and their families, law enforcement agencies, civic organizations, schools and residents of Maricopa County so they can work in partnership with the MCAO to provide a safe community. Mandates: A.R.S. §11-538 which states that the County Attorney’s Office shall, if a victim compensation fund has been established, use such funds to assist “eligible victims of crime” with medical, counseling, funeral expenses and lost wages according to the eligibility rules established by the Arizona Criminal Justice Commission. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Number of victims indicating they were satisfied or very satisfied on a victim satisfaction survey. Output Output Number of victims receiving services. Dollars of victim financial reimbursements (dollars). Output Output Number of K-9 child victim sessions. Number of participants in classes and presentations. Number of victims who responded to a victim satisfaction survey. Number of requests for classes and presentations. The total expenditure per class or presentation participant. Output Demand Expenditure Ratio Expenditure Ratio The total expenditure per victim who received services. Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 76.4% 61,156 1,820,000 160 200 76.2% 42,318 1,362,328 101 225 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 3,588 40 2,485 34 N/A N/A N/A N/A N/A N/A 1,144 1,350 N/A N/A N/A N/A $ 67.11 $ 79.29 N/A N/A 4.1% Revenue TOTAL SOURCES $ 4,035,044 $ 3,991,609 $ 4,584,850 $ 4,160,496 $ 168,887 TOTAL USES $ 3,221,277 $ 3,775,223 $ 4,104,102 $ 3,355,328 $ (419,895) Expenditure -12.5% Activity Narrative: Increase in revenues is due to an increase in state grants. Decrease in expenditures is due to decreases in Personal Services and Supplies and Services. 141 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Juvenile Program The purpose of the Juvenile Program is to provide juvenile adjudication and other legal support to the residents of Maricopa County and to youthful offenders so they can be rehabilitated in a manner that ensures public safety. Activities that comprise this program include:  Juvenile Activity Juvenile Activity The purpose of the Juvenile Activity is to provide juvenile adjudication and other legal support to residents of Maricopa County and youthful offenders so they can be rehabilitated in a manner that ensures public safety and reduces recidivism. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of juvenile adjudications that result in a disposition. Output Output Number of juvenile adjudications completed. Number of juvenile diversion referrals. Output Output Demand Expenditure Ratio Rev vs Adopted Variance Var % Number of adoptions. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Number of juveniles adjudicated with prior adjudications. Number of juvenile referrals. N/A N/A N/A N/A N/A N/A N/A 7,131 N/A N/A N/A N/A Total expenditure per juvenile adjudication completed. N/A N/A N/A N/A N/A N/A 33,077 0.8% Expenditure TOTAL USES $ 3,888,963 $ 4,042,344 $ 4,016,785 $ 4,075,421 $ Activity Narrative: Increase in expenditures is due to increases in Personal Services and Supplies and Services. Prosecution Program The purpose of the Prosecution Program is to provide comprehensive felony, misdemeanor, delinquency and incorrigibility prosecution in the adult and juvenile courts to the people of Maricopa County so they can be assured that justice has been served and offenders are held accountable for their criminal or delinquent acts. Activities that comprise this program include:  Capital Prosecution Activity  Investigations Activity  Drug and Gang Prosecutions Activity  Pretrial/Charging Activity  Specialized Crime Prosecution Activity  Property Crime Activity  Prosecution Activity Capital Prosecution Activity The purpose of the Capital Prosecution Activity is to provide criminal prosecution of capital defendants to victims, their families and residents of Maricopa County so they can achieve a sense of justice, live in a safe community and hold offenders accountable. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. 142 Maricopa County FY 2018 Adopted Budget Measure Department Budgets — Expanded County Attorney Measure FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Result Description Percent of capital cases resulting in a death sentence. Percent of capital cases resulting in a life sentence. Percent of capital cases resulting in a sentence of at least 15 years. Output Output Output Output Number of capital cases reaching disposition. Number of post-conviction relief representations. Number of capital cases. Number of capital reviewed within 60 days. Output Demand Expenditure Ratio Expenditure Type Result Result Rev vs Adopted Variance Var % N/A N/A N/A N/A 25.0% 0.0% 37.5% 0.0% N/A N/A N/A N/A Number of capital cases tried within 5 years. Number of capital cases filed. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 25.0% 16 N/A 260 16 8 12 25.0% 8 N/A 204 12 6 9 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Total expenditure per capital case reaching disposition. N/A N/A $ 194,035.50 $ 391,066.88 N/A N/A TOTAL USES $ 3,102,303 $ 3,173,409 $ 3,104,568 $ 3,128,535 $ (44,874) -1.4% Activity Narrative: Decrease in expenditures is due to a decrease in Personal Services. Drug and Gang Prosecutions Activity The purpose of the Drug and Gang Prosecutions Activity is to provide criminal prosecution of drug traffickers, gang members and gang related crimes to victims, their families and residents of Maricopa County so they can live in a safe community and hold offenders accountable. Mandates: A.R.S.§11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of the total number of gang-related prosecutions reaching a conviction disposition. Output Output Number of victims receiving services. Dollars of victim financial reimbursements (dollars). Output Demand Demand Expenditure Ratio Rev vs Adopted Variance Var % Number of K-9 child victim sessions. Number of requests for classes and presentations. Number of requests for classes and presentations. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Total expenditure per drug-related and gang-related prosecutions reaching disposition. N/A N/A N/A N/A N/A N/A Revenue TOTAL SOURCES $ 2,474,517 $ 2,119,490 $ 3,552,420 $ 1,368,000 $ (751,490) -54.9% TOTAL USES $ 4,950,130 $ 5,039,134 $ 5,514,227 $ 5,013,152 $ (25,982) -0.5% Expenditure Activity Narrative: Decrease in revenues is due to a decrease in federal revenue sources. Decrease in expenditures is due to decreases in Personal Services and Supplies and Services. Investigations Activity The purpose of the Investigations Activity is to provide investigations to prosecutors representing victims and law enforcement agencies and residents of Maricopa County so they can live in a safe community and hold offenders accountable. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. 143 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Percent of criminal investigations resulting in a submittal. Number of completed criminal investigations initiated by the MCAO. Number of subpoenas served. Actual Revised Forecast Adopted Result Output Output Output Output Output Number of search warrants served. Total number of completed criminal investigations. Number of completed criminal investigations initiated by other law enforcement agencies with MCAO investigations support. Output Demand Number of Special Detail Requests (SDRs) completed by Deputy County Attorneys to assist during trials. Number of misdemeanor cases submitted to Justice Courts. Number of capital cases filed. Expenditure Ratio Total expenditure per completed criminal investigation. Output Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 8 200 100 32 6 146 70 18 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 5,644 3,927 N/A N/A N/A N/A N/A N/A N/A 40 N/A 24 N/A N/A N/A N/A N/A N/A $ 244,754.78 $ 411,439.39 N/A N/A Revenue TOTAL SOURCES $ 22,665 $ 40,690 $ 22,698 $ 27,753 $ (12,937) TOTAL USES $ 7,331,856 $ 7,288,012 $ 7,832,153 $ 7,405,909 $ 117,897 -31.8% Expenditure 1.6% Activity Narrative: Decrease in revenues is due to decrease in federal revenue sources. Increase in expenditures is due to increases in Personal Services and Supplies and Services. Pretrial/Charging Activity The purpose of the Pretrial/Charging Activity is to provide felony case reviews and charging decisions to prosecutors representing victims and law enforcement agencies so they can successfully prosecute criminals, hold offenders accountable and provide a safe community. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Output Output Output Output Output Demand Expenditure Ratio Percent of initial felony screenings resulting in charges being filed (filing rate). Percent of initial felony screenings resulting in diversion from criminal prosecution. Percent of new felony convictions within 3 years of prior Maricopa County conviction and/or release from the Arizona Department of Corrections commitment from a Maricopa County conviction. Number of felony screenings submitted. Number of offenders released within last 3 years from Maricopa County conviction and/or release from the Arizona Department of Corrections commitment from a Maricopa County conviction. Number of criminal cases filed. Number of felony submittals charged within 30 days. Number of in-jail submittals charged within 48 hours. Dollars of check enforcement restitutions. Number of criminal cases submitted by law enforcement agencies. Total activity expenditure per felony screening. Rev vs Adopted Variance Var % N/A N/A 55.2% 63.5% N/A N/A N/A N/A 0.0% 0.0% N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 55,456 34,448 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 30,620 N/A N/A 183,348 N/A 21,865 N/A N/A 140,005 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 55,456 34,448 N/A N/A N/A N/A $ 261.37 $ 417.35 N/A N/A 1,932,491 $ 1,948,416 $ Revenue TOTAL SOURCES $ 1,400,380 $ 1,720,033 $ (212,458) -12.4% TOTAL USES $ 13,271,901 $ 14,492,866 $ 14,494,537 $ 14,376,821 $ (116,045) -0.8% Expenditure Activity Narrative: Decrease in revenues is due to decreases in state revenue sources. Decrease in expenditures is due to a decrease in Supplies and Services. 144 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Property Crime Activity The purpose of the Property Crime Activity is to provide criminal prosecution of property crimes and identity theft crimes to victims and residents of Maricopa County so they can have their personal property and identities protected and hold offenders accountable. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Type Measure Result Result Description Percent of vehicle theft prosecutions completed within 180 days of arraignment. Percent of vehicle theft case resolutions. Result Percent of Fraud and Identity Theft (FITE) victims receiving restitution. Output Output Output Output Demand Expenditure Ratio FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A N/A 163.8% N/A N/A N/A N/A Number of vehicle thefts prosecuted. Number of identity thefts prosecuted. Dollars of recovered assets. Number of Fraud and Identity Theft (FITE) victims. Number of vehicle thefts submitted by law enforcement. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 384 608 10,800,000 N/A N/A 276 434 8,022,110 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Total expenditure per vehicle theft prosecuted. N/A N/A NA 10,575 N/A N/A Revenue TOTAL SOURCES $ 283,560 $ 265,650 $ 249,553 $ 255,326 $ (10,324) -4.0% TOTAL USES $ 4,325,823 $ 4,534,796 $ 4,558,935 $ 4,589,586 $ 54,790 1.2% Expenditure Activity Narrative: Decrease in revenues is due to the decrease in state grants. Increase in expenditures is due to an increase in Personal Services. Prosecution Activity The purpose of the Prosecution Activity is to provide effective trial presentations and post-conviction follow-up to victims, their families and residents of Maricopa County so they can live in a safe community and hold offenders accountable. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Output Demand Expenditure Ratio Number of felonies resulting in a disposition of probation, jail and probation, Department of Corrections commitment, or Department of Correction commitment with probation. Total number of felony prosecutions reaching disposition. Number of warrants issued. Number of probation revocations. Number of Department of Correction eligible offenders sent to prison. Number of misdemeanor convictions. Number of felony prosecutions required. Felony filings resulting in a disposition. Rev vs Adopted Variance Var % N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 32,744 80 24,142 70 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A $ 1,573.73 N/A N/A 4,332,020 $ 14% Revenue TOTAL SOURCES $ 295,227 $ 5,465,594 $ 6,330,525 $ 864,931 TOTAL USES $ 35,170,256 $ 38,110,141 $ 37,205,046 $ 37,993,021 $ (117,120) Expenditure -0.31% Activity Narrative: Increase in revenues is due to an increase in Criminal Justice Enhancement Funding. Decrease in expenditures is due to decreases in Personal Services and Supplies and Services. 145 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Specialized Crime Prosecution Activity The purpose of the Specialized Crime Prosecution Activity is to provide criminal prosecution of dangerous offenders to victims, their families and residents of Maricopa County so they can live in a safe community and hold offenders accountable. Mandates: A.R.S. §11-532 which states that the County Attorney’s Office shall conduct all prosecutions in the Superior Court for public offenses committed within the County on behalf of the state. Measure Type Result Result Result Output Output Output Output Output Demand Expenditure Ratio Measure Description Percent of dangerous crimes filings resulting in convictions (arsons, home invasions, weapons misconduct). Percent of specialized crime victims receiving restitution. Percent of strangulation filings that result in a conviction. Number of dangerous crime prosecutions (arsons, home invasions, weapons misconduct) resulting in dispositions. Number of specialized crime victims. Total number of dangerous driver prosecutions. Total number of physical child abuse filings. Total number of strangulation prosecutions. Number of dangerous crime (arsons, home invasions, weapons misconduct) charges filed. Total expenditure per felony prosecution reaching disposition. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Rev vs Adopted Variance N/A Var % N/A N/A N/A N/A N/A 64% 43% N/A N/A N/A N/A N/A N/A N/A 32,744 80.00 N/A N/A 24,142 70 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 57.66 N/A N/A N/A N/A N/A N/A $ Revenue TOTAL SOURCES N/A $ 121,137 1,299,520 $ 1,417,356 Expenditure TOTAL USES $ $ 1,382,059 $ 1,392,114 $ Activity Narrative: Decrease in expenditures is due to a decrease in Personal Services. 146 (25,242) -1.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $87,639,468 $62,079 Employee Compensation and Benefits: Agenda Item Employee Salary Adjustments: C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total $1,415,979 $1,415,979 Employee Compensation and Benefits Total $1,415,979 FY 2017 Revised Budget $89,055,447 $62,079 Employee Compensation and Benefits: Agenda Item Employee Salary Adjustments: C-49-16-051-2-00 FY17 PFP Budget Adjustments ($92,101) Employee Salary Adjustments Total ($92,101) Employee Compensation and Benefits Total ($92,101) FY 2018 Baseline Budget $88,963,346 $62,079 Base Adjustments: Base Adjustments: Base Telecom Adjustment $39,169 Discretionary Telecom Adjustment ($367,388) Risk Management Adjustment $38,605 Base Adjustments Total ($289,614) Base Adjustments Total ($289,614) Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $11,675 Employee Retirement and Benefits Total $11,675 Employee Compensation and Benefits Total $11,675 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($4,964) Fees and Other Revenues Total ($4,964) Fees and Other Revenues Total ($4,964) FY 2018 Adopted Budget Percent Change From Baseline 147 $88,685,407 $57,115 -0.31% -8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney County Attorney RICO Fund (213) Expenditure Revenue FY 2017 Adopted Budget $1,879,086 $1,879,086 FY 2017 Revised Budget $1,879,086 $1,879,086 FY 2018 Baseline Budget $1,879,086 $1,879,086 $306,087 $306,087 $306,087 $306,087 $306,087 $306,087 $2,185,173 $2,185,173 16.29% 16.29% Operating Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline County Attorney RICO Fund (213) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Adopted Revised Forecast Adopted FY 2017 FY 2017 FY 2017 FY 2018 3,575,366 $ 1,697,554 Non-Recurring Total Sources: Actual FY 2016 2,126,953 1,879,086 $ 1,697,554 $ 1,879,086 $ 1,879,086 $ $ 1,879,086 3,090,525 2,185,173 - $ 3,307,976 1,879,086 1,879,086 $ 2,126,953 $ 2,185,173 Uses Operating 1,876,148 Non-Recurring 1,879,086 88,796 - Total Uses: $ Structural Balance $ (178,594) $ - $ Accounting Adjustments $ - - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 1,964,944 3,307,976 3,307,976 $ 1,879,086 $ $ 2,126,953 2,126,953 148 $ $ 1,879,086 1,870,783 250,000 225,754 2,185,173 - $ 2,096,537 $ - $ 8,303 $ - - $ - $ - 2,129,086 1,876,953 1,876,953 $ 3,090,525 3,090,525 $ 2,185,173 3,090,525 3,090,525 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney County Attorney Grants Fund (219) Operating FY 2017 Adopted Budget Expenditure Revenue $6,490,942 $6,490,942 $8,174 $8,174 $8,174 $8,174 $8,174 $8,174 $13,315 $13,315 Employee Compensation and Benefits: Agenda Item Employee Salary Adjustments: C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total Employee Compensation and Benefits Total Grants, Donations and Intergovernmental Agreements: Agenda Item Grants: Agreement with DOJ DEA Task Force FY17 C-19-17-010-M-00 Auto Theft Grant C-19-17-001-M-01 $3,685 $3,685 Grant Adj for DPS C-19-17-027-M-00 $114,414 $114,414 Grant Adj for DPS Crime Advocacy C-19-17-029-M-00 $108,721 $108,721 Grant Adj for DPS K9 C-19-17-028-M-00 $56,911 $56,911 National Sex Assault Kit Grant C-19-17-017-M-00 $290,058 $290,058 $587,104 $587,104 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget $587,104 $587,104 $7,086,220 $7,086,220 Grants, Donations and Intergovernmental Agreements: Agenda Item Grants: Agreement with DOJ DEA Task Force FY17 C-19-17-010-M-00 ($8,877) ($8,877) Auto Theft Grant C-19-17-001-M-01 ($3,685) ($3,685) Grant Adj for DPS C-19-17-027-M-00 ($114,414) ($114,414) Grant Adj for DPS Crime Advocacy C-19-17-029-M-00 ($108,721) ($108,721) Grant Adj for DPS K9 C-19-17-028-M-00 ($56,911) ($56,911) National Sex Assault Kit Grant C-19-17-017-M-00 ($290,058) ($290,058) ($582,666) ($582,666) ($582,666) ($582,666) $6,503,554 $6,503,554 $296,507 $296,507 $296,507 $296,507 $296,507 $296,507 $6,800,061 $6,800,061 4.56% 4.56% Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 149 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney County Attorney Grants Fund (219) Non Recurring Non Project Non Recurring Non Project Expenditure Revenue $0 $0 $250,000 $250,000 $250,000 $250,000 FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Felony Pre-Trial Grant C-19-17-006-M-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $250,000 $250,000 $250,000 $250,000 ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) $0 $0 $124,437 $74,437 $124,437 $74,437 Agenda Item Felony Pre-Trial Grant C-19-17-006-M-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget $124,437 $74,437 $124,437 $74,437 County Attorney Grants Fund (219) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (254,287) $ (254,287) $ (254,287) $ (144,086) $ (137,759) Sources Operating 5,666,744 Non-Recurring Total Sources: 6,490,942 $ 5,666,744 $ 6,490,942 $ 7,086,220 7,085,355 250,000 250,000 7,336,220 $ 7,335,355 6,800,061 74,437 $ 6,874,498 Uses Operating 5,556,533 Non-Recurring 6,490,942 - - Total Uses: $ 5,556,533 $ 6,490,942 $ Structural Balance $ 110,211 $ - $ Accounting Adjustments $ (10) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ (144,086) (144,086) $ (254,287) (254,287) $ 150 7,086,220 7,085,302 250,000 243,726 7,336,220 6,800,061 124,437 $ 7,329,028 $ - $ 53 $ - - $ $ - (254,287) (254,287) $ - (137,759) (137,759) $ 6,924,498 (187,759) (187,759) Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Diversion Fund (220) Operating Expenditure Revenue FY 2017 Adopted Budget $1,713,350 $1,713,350 FY 2017 Revised Budget $1,713,350 $1,713,350 FY 2018 Baseline Budget $1,713,350 $1,713,350 $4,836 $4,836 $4,836 $4,836 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget $4,836 $4,836 $1,718,186 $1,718,186 Percent Change From Baseline 0.28% 0.28% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $758,656 FY 2017 Revised Budget $758,656 Non Recurring: Non Recurring: Other Non Recurring ($758,656) Non Recurring Total ($758,656) Non Recurring Total ($758,656) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $767,057 Non Recurring Total $767,057 Non Recurring Total $767,057 FY 2018 Adopted Budget $767,057 151 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Diversion Fund (220) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 1,303,546 $ 772,230 $ 772,230 $ 949,289 $ 767,057 Sources Operating 1,793,431 Non-Recurring Total Sources: 1,713,350 $ 1,713,350 - 1,793,431 $ 1,713,350 1,713,350 $ 1,713,350 1,718,186 386,650 $ 2,100,000 $ 1,718,186 Uses Operating Non-Recurring 1,616,135 1,713,350 1,713,350 1,595,922 531,559 758,656 758,656 686,310 Total Uses: $ 2,147,694 $ 2,472,006 $ Structural Balance $ 177,296 $ - $ Accounting Adjustments $ 6 $ - Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance$ 949,289 949,289 $ 13,574 13,574 2,472,006 1,718,186 767,057 $ 2,282,232 $ - $ 117,428 $ - $ - $ $ - $ 13,574 13,574 $ - $ - 767,057 767,057 2,485,243 County Attorney Fill the Gap Fund (221) Expenditure Revenue FY 2017 Adopted Budget $1,494,911 $1,494,911 FY 2017 Revised Budget $1,494,911 $1,494,911 FY 2018 Baseline Budget $1,494,911 $1,494,911 $34,457 $34,457 $34,457 $34,457 Operating Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 152 $34,457 $34,457 $1,529,368 $1,529,368 2.30% 2.30% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney County Attorney Fill the Gap Fund (221) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 248,025 $ 248,242 $ 248,242 $ 176,290 $ 145,390 Sources Operating 1,344,114 Non-Recurring Total Sources: 1,494,911 $ 1,494,911 - 1,344,114 $ 1,494,911 1,448,178 $ 1,494,911 1,529,368 $ 1,448,178 $ 1,529,368 Uses Operating 1,415,848 Non-Recurring 1,494,911 - 1,494,911 - $ Structural Balance $ (71,734) $ - $ - $ Accounting Adjustments $ (1) $ - $ - $ 176,290 176,290 $ $ 1,494,911 248,242 248,242 $ $ 1,494,911 248,242 248,242 1,529,368 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance$ 1,415,848 1,479,078 $ $ 1,479,078 $ (30,900) $ - 145,390 145,390 $ $ 1,529,368 - 145,390 145,390 Check Enforcement Fund (266) Expenditure Revenue FY 2017 Adopted Budget $72,302 $72,302 FY 2017 Revised Budget $72,302 $72,302 FY 2018 Baseline Budget $72,302 $72,302 ($22,102) ($22,102) ($22,102) ($22,102) ($22,102) ($22,102) $50,200 $50,200 -30.57% -30.57% Operating Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 153 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Check Enforcement Fund (266) Non Recurring Non Project Expenditure Non Recurring Non Project FY 2017 Adopted Budget $53,038 FY 2017 Revised Budget $53,038 Revenue Non Recurring: Non Recurring: Other Non Recurring ($53,038) Non Recurring Total ($53,038) Non Recurring Total ($53,038) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $70,746 Non Recurring Total $70,746 Non Recurring Total $70,746 FY 2018 Adopted Budget $70,746 Check Enforcement Program Fund (266) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 109,723 $ 91,554 $ 91,554 $ 64,484 $ 70,746 Sources Operating Non-Recurring Total Sources: $ 74,683 72,302 72,302 64,377 - - - 57,353 74,683 $ 72,302 $ 72,302 $ 121,730 50,200 $ 50,200 Uses Operating 119,920 Non-Recurring - 72,302 71,268 53,038 53,038 44,200 Total Uses: $ 119,920 Structural Balance $ (45,237) $ - $ - $ Accounting Adjustments $ (2) $ - $ - $ - $ 38,516 38,516 $ 70,746 70,746 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 64,484 64,484 $ 72,302 $ 125,340 38,516 38,516 154 $ 125,340 $ 115,468 50,200 70,746 $ (6,891) $ 120,946 - $ - $ - Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Criminal Justice Enhancement Fund (267) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $1,239,649 $1,239,649 $16,628 $16,628 $16,628 $16,628 Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total Employee Compensation and Benefits Total $16,628 $16,628 FY 2017 Revised Budget $1,256,277 $1,256,277 FY 2018 Baseline Budget $1,256,277 $1,256,277 $38,131 $38,131 $38,131 $38,131 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget $38,131 $38,131 $1,294,408 $1,294,408 Percent Change From Baseline 3.04% 3.04% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $262,633 FY 2017 Revised Budget $262,633 Non Recurring: Non Recurring: Other Non Recurring ($262,633) Non Recurring Total ($262,633) Non Recurring Total ($262,633) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $253,386 Non Recurring Total $253,386 Non Recurring Total $253,386 FY 2018 Adopted Budget $253,386 155 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Criminal Justice Enhancement Fund (267) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 609,367 $ 487,081 $ 487,081 $ 585,925 $ 495,520 Sources Operating 1,408,604 Non-Recurring Total Sources: 1,239,649 $ 1,256,277 - 1,408,604 $ 1,239,649 1,256,277 $ 1,256,277 1,294,408 $ 1,256,277 $ 1,294,408 Uses Operating Non-Recurring 1,272,251 1,239,649 1,256,277 1,177,581 159,792 262,633 262,633 169,101 Total Uses: $ 1,432,043 $ Structural Balance $ 136,353 $ - $ Accounting Adjustments $ (3) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance$ 585,925 585,925 $ 1,502,282 224,448 224,448 $ $ 1,518,910 1,294,408 253,386 $ 1,346,682 $ - $ 78,696 $ - - $ - $ - 224,448 224,448 $ 495,520 495,520 $ 1,547,794 242,134 242,134 Victim Compensation and Assistance Fund (268) Expenditure Revenue FY 2017 Adopted Budget $164,759 $164,759 FY 2017 Revised Budget $164,759 $164,759 FY 2018 Baseline Budget $164,759 $164,759 $35,041 $35,041 $35,041 $35,041 Operating Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 156 $35,041 $35,041 $199,800 $199,800 21.27% 21.27% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Victim Compensation and Assistance Fund (268) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 1,462,830 $ 1,501,724 $ 1,501,724 $ 1,393,105 $ 999,833 Sources Operating 205,911 Non-Recurring Total Sources: 164,759 $ 164,759 - 205,911 $ 164,759 189,277 $ 164,759 199,800 $ 189,277 $ 199,800 Uses Operating 27,782 Non-Recurring 164,759 247,855 - Total Uses: $ 275,637 $ Structural Balance $ 178,129 $ - $ Accounting Adjustments $ 1 $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 1,393,105 1,393,105 $ 164,759 1,501,724 1,501,724 $ $ 164,759 164,549 418,833 418,000 583,592 199,800 - $ 582,549 $ - $ 24,728 $ - - $ - $ - 1,082,891 1,082,891 $ 999,833 999,833 $ 199,800 999,833 999,833 Victim Compensation Restitution Interest Fund (269) Expenditure Revenue FY 2017 Adopted Budget $19,756 $19,756 FY 2017 Revised Budget $19,756 $19,756 FY 2018 Baseline Budget $19,756 $19,756 ($9,256) ($9,256) ($9,256) ($9,256) Operating Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 157 ($9,256) ($9,256) $10,500 $10,500 -46.85% -46.85% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Attorney Victim Compensation Restitution Interest Fund (269) Non Recurring Non Project Expenditure Non Recurring Non Project FY 2017 Adopted $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Revenue Non Recurring: Non Recurring: $12,252 Other Non Recurring $12,252 Non Recurring Total $12,252 Non Recurring Total $12,252 FY 2018 Adopted Budget Victim Compensation Restitution Interest Fund (269) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 802,002 $ 803,630 $ 803,630 $ 812,810 $ 806,791 Sources Operating Non-Recurring Total Sources: $ 22,206 19,756 19,756 6,579 - - - - 22,206 $ 19,756 $ 19,756 $ 6,579 10,500 $ 10,500 Uses Operating Non-Recurring 11,397 19,756 19,756 12,598 - - - - 10,500 12,252 Total Uses: $ 11,397 $ 19,756 $ 19,756 $ 12,598 Structural Balance $ 10,809 $ - $ - $ (6,019) $ Accounting Adjustments $ (1) $ - $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance$ 812,810 812,810 $ 803,630 803,630 158 $ 803,630 803,630 $ - 806,791 806,791 $ $ $ 22,752 - 794,539 794,539 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager County Manager Analysis by Ron Forster, Budget Supervisor Summary Mission The mission of the County Manager's Office is to present clear leadership and direction to County departments so that they may responsibly and efficiently deliver the highest quality services to the people of Maricopa County. Vision To be a leader and model for local jurisdictions through continuous improvement in service delivery, transparency, and responsible stewardship of all County resources. Strategic Goals The County Manager's strategic goals are contained in the Maricopa County Strategic Plan FY 20152018. Budget Highlights  Reallocation of expenditure authority from various County departments to the County Manager in the amount of $1,486,520 for Human Resources Transformation, expansion of the Ombudsman Program, and the creation of the Continuous Improvement Program.  Increase Internal Service charges by $3,726 for the impact of changes in base telecom charges.  Increase Internal Service charges by $454 for the impact of changes in base risk management charges.  Reallocation of expenditure authority from the County Manager to Finance for Tribal Gaming in the amount of $202,500. 159 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Variance - - - - Activity Revenues COMM - Commute Options 977 GGOV - General Government 1,350,243 RCOM - Regulation Compliance Revenues 1,351,220 Total Sources $ Expenditures BDFS - Budget and Financial Services 1,745,617 $ 600 1,746,217 - CMSV - Communication Services FACI - Facilities Management GGOV - General Government GOVR - Government Relations HRAC - Human Resources INFR - Infrastructure ODIR - Executive Management $ - 677,102 COMM - Commute Options 1,615,161 1,615,161 $ - 992,270 898,339 57,449 - - - - - Revised vs Adopted Variance % 0.00% - (1,745,617) -100.00% - (600) $ (1,746,217) -100.00% -100.00% 81,048 81,048 0.00% 1,033,836 41,566 4.19% - 0.00% 100,000 1,618,576 1,745,617 1,615,161 8,900 898,836 957,339 822,842 100,000 0.00% (1,736,717) -99.49% -3.50% 923,864 (33,475) - - - 141,741 141,741 0.00% 12,072 18,941 17,423 32,938 13,997 73.90% 536,900 694,754 134.82% 515,317 605,430 1,210,071 - 8,200 7,452 8,200 - 0.00% 16,320 22,555 22,548 26,548 3,993 17.70% SPPT - Operations Support 266,759 163,350 177,413 170,770 7,420 4.54% TSPT - Technology Support Expenditures 4,084,014 4,423,589 4,166,608 472,045 4,209,961 RCOM - Regulation Compliance RISK - Risk Premiums Total Uses $ $ $ $ $ 472,045 (213,628) 0.00% -4.83% Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental Revenues Miscellaneous Total Sources $ Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Total Uses $ FY 2017 Revised 1,350,243 1,745,617 977 600 1,351,220 $ 1,746,217 FY 2017 Forecast 1,615,161 $ 1,615,161 Revised vs Adopted FY 2018 Adopted $ Variance Variance % - (1,745,617) -100.00% - (600) -100.00% - $ (1,746,217) -100.00% 1,869,351 1,899,636 1,906,431 2,360,077 460,441 24.24% 32,634 47,566 61,070 159,040 111,474 234.36% 2,166,660 2,446,907 2,181,964 1,651,074 (795,833) -32.52% 3,397 8,500 936 12,200 3,700 11,612 20,620 16,057 27,570 6,950 360 360 150 4,084,014 $ 4,423,589 160 $ 4,166,608 $ 4,209,961 $ 43.53% 33.71% (360) -100.00% (213,628) -4.83% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager Sources and Uses by Fund and Appropriation Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 100 Total Sources 249 - Non-Departmental Grants Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 249 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses 249 - Non-Departmental Grants Expenditures NRNP - Non Recurring Non Project Fund 249 Total Uses Total Uses Revised vs Adopted FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted - $ - $ (600) (600) -100.00% 0.00% -100.00% $ $ - (1,745,617) $ (1,745,617) $ (1,746,217) 0.00% -100.00% -100.00% -100.00% $ 977 977 $ 600 600 $ $ 221,000 1,129,243 1,350,243 1,351,220 $ $ 1,745,617 1,745,617 1,746,217 $ 2,465,438 2,465,438 $ $ 1,618,576 1,618,576 4,084,014 $ $ $ 1,615,161 1,615,161 1,615,161 $ 2,677,972 2,677,972 $ 2,551,447 2,551,447 $ $ 1,745,617 1,745,617 4,423,589 $ $ 1,615,161 1,615,161 4,166,608 Variance Variance % $ 4,209,961 4,209,961 1,531,989 1,531,989 57.21% 0.00% 57.21% $ $ $ 4,209,961 (1,745,617) $ (1,745,617) $ (213,628) -100.00% -100.00% -4.83% Staffing by Activity Activity Communication Services C Commute Options Executive Management O General Government G Government Relations G Operations Support S Department Total FY 2016 Adopted FY 2017 Revised 6.00 0.50 2.00 4.00 5.50 18.00 FY 2017 Forecast 9.00 2.00 4.00 4.00 2.00 21.00 FY 2018 Adopted 9.00 2.00 4.00 2.00 17.00 9.00 6.00 4.00 2.00 21.00 Revised vs Adopted Variance Var % 0.0% N/A 4.00 200.0% (4.00) -100.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Admin/Operations Specialist Communications Manager-County Communications Officer Sr-Cnty Communicatn Ofcr/Govt Liaison County Manager County Mgr's Chief of Staff County Mgr's Special Assistant Director - Communications Director - Govt Relations Exec Asst to Executive Officer IT Project Manager Legislative Analyst Legislative Analyst - County Management Assistant Media Specialist Program Coordinator RDSA Ombudsman Research Director Department Total FY 2016 Adopted FY 2017 Revised 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 18.00 FY 2017 Forecast FY 2018 Adopted 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 21.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 17.00 FY 2017 Revised FY 2017 Forecast 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 2.00 2.00 21.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -100.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% N/A 0.0% 0.0% 0.0% 1.00 100.0% 0.0% Staffing by Fund Fund 100 General Department Total FY 2016 Adopted FY 2018 Adopted Revised vs Adopted Variance Var % 18.00 21.00 17.00 21.00 - 0.0% 18.00 21.00 17.00 21.00 - 0.0% 161 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager Programs and Activities Government Relations and Communications Program The purpose of the Government Relations and Communications Program is to provide communications and information services to Maricopa County employees, leadership, and the general public so they can be informed of and maximize the positive impact on County finances and operations. Activities that comprise this program include:   Communications Services Government Relations Communications Services Activity The purpose of the Communication Services Activity is to provide communication services to elected officials, the general public, and County employees so they can increase awareness of and be more informed about services and actions of Maricopa County government. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Demand Expenditure Ratio Percent of videos provided within the agreed upon time. Number of videos provided. Number of public record requests resolved. Number of events provided. Number of other media events provided. Number of videos requested. Number of public recordS requests. Expenditure per public record request resolved. N/A - 98.7% 151 149 12 2,770 151 153 98.7% 151 149 12 2,770 151 153 98.7% 151 149 12 2,770 151 153 $ 6,659.53 $ 6,029.12 $ 677,102 $ 992,270 $ 898,339 $ N/A Rev vs Adopted Variance Var % 0.0% - 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 6,938.50 $ 278.97 4.2% 1,033,836 $ 41,566 4.2% Expenditure TOTAL USES $ Activity Narrative: The Department revised their Strategic Business Plan for FY 2017 to align the measures with the direction of the new Communications Director. Expenditures have increased in this activity due to several factors including absorption of the internal advertising and tracking related to the Commute Options Activity. Direct costs for this program are now included in the Regulation Compliance Activity, however the staffing, advertising and general support of this program is now included in Communications. Additionally, budget associated with Gov Delivery (email subscription/ communication service) and the employee information/communication monitors had been associated with Non Departmental and have been reallocated to the County Manager’s budget. Finally, staff within the County Manager’s Office was redistributed in FY 2016 to better align with the functions they performed. Staff that were previously attributed to general support are now directly under the Communications area. 162 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager Government Relations Activity The purpose of the Government Relations Activity is to provide legislative and consulting services to the Board of Supervisors and County departments so they can maximize the positive impact and minimize the negative impact of federal, state, and tribal government actions affecting County finances and operations. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Expenditure Ratio Percent of state bills impacting the County whose outcome is favorable to the County. Number of state legislative bills with an impact to Maricopa County. Number of state legislative bills introduced during Legislative session. Total Expenditure per bill that impacts Maricopa County. N/A Rev vs Adopted Variance 52.6% 52.6% 52.6% - 190 190 190 - 0.0% - 1,400 1,400 1,400 - 0.0% N/A 0.0% Var % 0.0% $ 683.81 $ 587.74 $ 659.90 $ (23.91) -3.5% 898,836 $ 957,339 $ 822,842 $ 923,864 $ (33,475) -3.5% Expenditure TOTAL USES $ Activity Narrative: The Department revised their Strategic Business Plan for FY 2017 to better define the services provided by the Government Relations staff. The Government Relations team works on tracking all legislative bills with County impacts whose outcomes are either favorable or unfavorable. The number of bills to review varies from year to year. The activity has expenditure reductions due to the cancellation of some subscription services and legislative services contracts. The Government Relations staff previously oversaw the Tribal Gaming Grant program and acted as a pass-through organization for funds. In FY 2017, the budget for these pass-through grants was in the General Government activity to better describe the true expenditures associated with the legislative work of Government Relations. In FY 2018, this activity has been moved to the Department of Finance. 163 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County Manager Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Expenditure Revenue $2,648,433 $600 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $29,539 $29,539 Employee Compensation and Benefits Total $29,539 FY 2017 Revised Budget $2,677,972 $600 Reallocations: Reallocations: Agenda Item BOS Meeting AV Maintenance from D410 to D200 NA Reallocation Between Departments NA Reallocations Total Reallocations Total FY 2018 Baseline Budget $41,289 ($600) $41,289 ($600) $41,289 ($600) $2,719,261 $0 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $3,726 Reallocate funding from D920 to D200 NA $1,489,584 Risk Management Adjustment NA Base Adjustments Total $454 $1,493,764 Base Adjustments Total $1,493,764 Reallocations: Reallocations: Agenda Item Reallocation from D700 to D200 NA Reallocations Total $100,000 $100,000 Reallocations Total $100,000 FY 2018 Tentative Budget Percent Change From Baseline $4,313,025 $0 58.61% NA Reallocations: Reallocations: Agenda Item Reallocation Between Departments NA Reallocations Total ($103,064) ($103,064) Reallocations Total ($103,064) FY 2018 Adopted Budget Percent Change From Baseline 164 $4,209,961 $0 54.82% NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent County School Superintendent Analysis by Jeffrey A. Wickman, Budget Analyst Summary Mission The mission of the Education Services Agency is to provide support for innovation and excellence in educational services through alliances to school districts and charter schools throughout Maricopa County so they can ensure that all children and youth will succeed. Vision Setting the standards of excellence in educational innovation, economic management and executive leadership with unparalleled competence and levels of service. Strategic Goals An update regarding goal progress is not available. A new County Superintendent of Schools was elected in November 2016 and the new administration is currently assessing the alignment of its priorities with the existing strategic goals and plan. Sources and Uses by Activity Activity Revenues EINN - Educational Innovation ELDR - Executive Leadership EMGT - Economic Management GGOV - General Government FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 22,338,815 24,802,998 17,738 673,650 115,845 1 1,816,792 908,814 1,416,636 2,072,150 (1,649,893) - 21,436,575 Revised vs Adopted Variance 33,115,703 (2,289,504) (673,649) 1,163,336 (1) ODIR - Executive Management 29,403 Revenues Total Sources $ 22,523,452 $ 26,414,865 $ 20,679,552 $ 35,187,853 Expenditures EINN - Educational Innovation 15,110,810 25,686,939 12,083,688 31,845,344 Variance % 8,312,705 $ 33.51% -100.00% 128.01% (1) N/A (29,403) 8,772,988 -100.00% 33.21% 6,158,405 23.97% ELDR - Executive Leadership 1,918,565 2,018,486 2,274,389 2,368,186 349,700 17.32% EMGT - Economic Management 8,590,961 3,023,750 7,600,583 5,193,261 2,169,511 71.75% HRAC - Human Resources INFR - Infrastructure ODIR - Executive Management RISK - Risk Premiums Expenditures (1,724) - - - - (9,465) 83,649 34,853 88,057 4,408 - (18,171) - - 43,368 64,604 63,083 49,128 Total Uses $ 25,652,515 $ 30,877,428 $ 22,038,425 $ 39,543,976 165 $ (15,476) 8,666,548 N/A 5.27% N/A -23.96% 28.07% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Interest Income Revenues Transfers In FY 2017 Forecast Revised vs Adopted FY 2016 Actual FY 2017 Revised FY 2018 Adopted 20,827,514 25,997,473 20,071,253 34,519,872 8,522,399 32.78% 1,482,305 417,392 Variance 607,970 667,976 250,584 60.04% 5,514 - 329 5 5 N/A 208,119 - - - Total Sources $ 22,523,452 $ 26,414,865 $ 20,679,552 $ 35,187,853 Expenditures Personal Services Expenditures Supplies Expenditures Other Services Variance % 10,023,609 11,171,359 10,368,286 10,958,959 352,870 602,479 434,996 $ 8,772,988 N/A 33.21% (212,400) -1.90% 715,314 112,835 18.73% 13,795,940 18,155,755 10,104,782 26,897,146 8,741,391 48.15% Expenditures Leases and Rentals 729,331 801,478 749,740 802,478 1,000 0.12% Expenditures Travel and Transportation 742,834 140,196 373,740 162,918 22,722 16.21% 720 1,000 1,000 6,161 6,161 - Expenditures Utilities 1,770 - Expenditures Transfers Out 6,161 6,161 Total Uses $ 25,652,515 $ 30,877,428 $ 22,038,425 $ 39,543,976 $ 8,666,548 N/A 0.00% 28.07% Sources and Uses by Fund by Appropriation Unit Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 669 - Small School Service Revenues OPER - Operating Fund 669 Total Sources 715 - School Grants Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 715 Total Sources 780 - School Transportation Revenues OPER - Operating Fund 780 Total Sources 782 - School Communication Revenues OPER - Operating Fund 782 Total Sources 790 - Educational Supplemental Program Revenues OPER - Operating Fund 790 Total Sources 795 - Educational Supplemental Program Revenues OPER - Operating Fund 795 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures GRN1 - Garnishment System Upgrade Fund 100 Total Uses 255 - Detention Operations Expenditures NRNP - Non Recurring Non Project Fund 255 Total Uses 669 - Small School Service Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 669 Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revised vs Adopted Variance Variance % $ 119,246 119,246 $ 117,000 117,000 $ 117,000 117,000 $ 117,000 117,000 $ - N/A N/A $ 110,495 110,495 $ 109,551 109,551 $ 109,995 109,995 $ 109,551 109,551 $ - N/A N/A 18,739,315 24,501,039 18,846,934 33,198,027 592,681 0 0 0 $ 19,331,996 $ 24,501,039 $ 18,846,934 $ 33,198,027 $ 8,696,988 0 8,696,988 $ 696,319 696,319 $ 600,000 600,000 $ 549,761 549,761 $ 600,000 600,000 $ $ 1,372,599 1,372,599 $ 521,000 521,000 $ 557,681 557,681 $ 667,681 667,681 $ 146,681 146,681 28.15% 28.15% $ 495,594 495,594 $ 495,594 495,594 N/A N/A 892,797 566,275 498,181 $ 892,797 $ 566,275 $ 498,181 $ $ 22,523,452 $ 26,414,865 $ 20,679,552 $ 35,187,853 $ $ (566,275) (566,275) 8,772,988 -100.00% -100.00% 33.21% $ (11,565) (260,000) (271,565) -0.42% -100.00% -9.03% $ (427,048) (427,048) -62.81% -62.81% $ - $ 2,629,845 20,000 2,649,845 $ 158,312 158,312 $ 106,145 106,145 $ - $ 2,747,082 260,000 3,007,082 $ 679,906 679,906 $ 109,551 109,551 166 $ - $ 2,288,252 170,000 2,458,252 $ 2,735,517 2,735,517 $ 427,048 427,048 $ 252,858 252,858 $ 107,561 107,561 $ 109,551 109,551 $ - 35.50% N/A 35.50% - N/A N/A N/A N/A N/A Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Sources and Uses by Fund by Appropriation Unit Group (continued) Fund / Appropriation Unit Group 715 - School Grants Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 715 Total Uses 780 - School Transportation Expenditures OPER - Operating Fund 780 Total Uses 782 - School Communication Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 782 Total Uses 790 - Educational Supplemental Program Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 790 Total Uses 795 - Educational Supplemental Program Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 795 Total Uses Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 20,622,021 24,501,039 16,605,162 33,198,027 335,936 398,023 $ 20,957,957 $ 24,501,039 $ 16,605,162 $ 33,596,050 $ 526,195 526,195 $ 580,822 580,822 - $ $ 600,000 600,000 $ 521,000 582,065 1,103,065 - $ $ 549,791 549,791 $ 557,681 582,065 1,139,746 $ - $ 600,000 600,000 $ 667,681 712,666 1,380,347 $ 495,594 374,059 869,653 473,240 566,275 440,355 199,999 310,510 310,510 $ 673,239 $ 876,785 $ 750,865 $ $ 25,652,515 $ 30,877,428 $ 22,038,425 $ 39,543,976 Revised vs Adopted Variance $ $ 8,696,988 398,023 9,095,011 - Variance % 35.50% N/A 37.12% N/A N/A $ 146,681 130,601 277,282 28.15% 22.44% 25.14% $ 495,594 374,059 869,653 N/A N/A N/A $ $ (566,275) (310,510) (876,785) 8,666,548 -100.00% -100.00% -100.00% 28.07% Staffing by Activity Activity Economic Management E Educational Innovation E Executive Leadership E Department Total FY 2016 Adopted 20.00 112.50 12.00 144.50 FY 2017 Revised 17.00 100.00 20.49 137.49 FY 2017 Forecast 19.00 97.00 20.49 136.49 FY 2018 Adopted 17.00 81.00 23.49 121.49 Revised vs Adopted Variance Var % 0.0% (19.00) -19.0% 3.00 14.6% (16.00) -11.6% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% (1.00) -20.0% 0.0% 1.00 33.3% 0.0% N/A 0.0% 0.0% 0.0% (11.00) -31.4% (1.00) -5.6% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -100.0% 0.0% N/A (1.00) -100.0% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Chief Deputy - Schools Communicatn Ofcr/Govt Liaison Community Justice Coordinator Database Report Writer Analyst Education Svc Assistant Supt Education Svc Finance Coord Education Svc Finance Mgr Education Svc Peer Evaluator Education Svc Program Coord Education Svc Program Manager Educator - Detention Elected Exec Assistant to Director Exec Asst to Elected Official Finance/Business Analyst Human Resources Associate IT Project Manager Legislative Analyst FY 2016 Adopted 6.00 6.00 1.00 2.00 1.00 3.00 1.00 1.00 44.00 16.50 28.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 6.00 5.00 1.00 3.00 6.00 3.00 1.00 1.00 35.00 18.00 29.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 167 6.00 5.00 1.00 3.00 6.00 3.00 1.00 1.00 35.00 17.00 27.00 1.00 1.00 1.00 1.00 3.00 1.00 - 6.00 4.00 1.00 4.00 6.00 3.00 1.00 1.00 24.00 17.00 29.00 1.00 1.00 1.00 1.00 1.00 - Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Staffing by Market Range Title (continued) Market Range Management Analyst Management Assistant Media Specialist Office Assistant Office Assistant Specialized Operations Support Analyst PC/LAN Technician PC/LAN Technician Sr/Ld Program Coordinator Programmer/Analyst - Senior/Lead System Administrator Systems Administrator - Senior/Lead Trainer Department Total FY 2016 Adopted FY 2017 Revised 6.00 3.00 1.00 6.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 144.50 FY 2017 Forecast 2.00 5.49 3.00 6.00 3.00 1.00 1.00 1.00 137.49 FY 2018 Adopted 2.00 5.49 3.00 7.00 3.00 1.00 1.00 1.00 136.49 Revised vs Adopted Variance Var % 0.0% (2.00) -36.4% 0.0% N/A 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% N/A N/A (16.00) -11.6% 2.00 3.49 3.00 6.00 3.00 1.00 1.00 1.00 121.49 Staffing by Fund Fund 100 General FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 24.00 22.00 24.00 23.00 1.00 4.5% 255 Detention Operations - 8.00 8.00 8.00 - 0.0% 669 Small School Service 1.00 1.00 1.00 1.00 - 0.0% 105.50 87.49 85.49 69.49 (18.00) -20.6% 9.1% 715 School Grants 782 School Communication 6.00 11.00 10.00 12.00 1.00 790 Educational Supplemental Program - - - 8.00 8.00 N/A 795 Educational Supplemental Program 8.00 8.00 8.00 - (8.00) -100.0% 144.50 137.49 136.49 121.49 (16.00) -11.6% Department Total Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $4,408 for Base Telecom charges.  Decrease Internal Service Charges by $15,476 for the impact of changes in Risk Management charges. Detention Fund (255) Non Recurring Non Project  Carry forward of the YEES Program in the amount of $252,855. School Grant Fund (715) Operating  Increase revenues by $8,703,529 and expenditures by $8,703,529 for expected increase in grant awards.  Decrease in 18 positions due to expiration of grant fund positions. School Grant Fund (715) Non Recurring Non Project  Increase expenditures by $398,023 for the YEES Program. School Communication Fund (782) Operating  Increase in personnel additions and related costs by $110,000 for an additional position that is for legislative matters within the department. School Communication Fund (782) Non Recurring Non Project  Use of Fund Balance to cover operating costs in the amount of $712,666. 168 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Educational Supplemental Programming Fund (790) Operating  Reallocation of revenues and expenditures from Fund 795 due to change in fund number. Educational Supplemental Programming Fund (790) Non Recurring Non Project  Increase expenditures by $374,059 to cover operating costs. Programs and Activities Educational Innovation Program The purpose of the Educational Innovation Program is to provide professional development, research, grant development/management, data analysis, instruction, communication and advocacy to school district employees so they can increase student academic achievement progress and success. Activities that comprise this program include:  Educational Innovation Activity Educational Innovation Activity The purpose of the Service of Process Activity is to provide timely, professional service of court process to the public and governmental agencies so they can proceed with litigation. Mandates: A.R.S. §11-511 establishes powers and duties of the Superintendent of Schools; A.R.S. §15-301-§15-310 establishes more specific powers and duties as well as other functions of the Superintendent of Schools. The Maricopa County Superintendent of Schools is responsible for providing mandated services through educational support to the school districts within Maricopa County. Services provided include training, grant support, coordination of special elections, computer system and financial support, and special education services. Services are also provided to private and home-based schools. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent change of students with one year's academic growth Number of educational professional development sessions provided Number of educational professional development sessions requested Expenditure per educational professional development session provided $ Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 752 400 400 400 - 0.0% 752 400 400 400 - 0.0% 20,094.16 $ 64,214.85 $ 30,226.59 $ 79,166.20 $ 14,951.35 18.9% TOTAL SOURCES $ 22,338,815 $ 24,802,998 $ 21,436,575 $ 33,115,703 $ 8,312,705 25.1% TOTAL USES $ 15,110,810 $ 25,686,939 $ 12,083,688 $ 31,845,344 $ 6,158,405 19.3% Expenditure Activity Narrative: FY 2018 revenue and expenditures are increasing due to an increase in grant funding. Economic Management Program The purpose of the Economic Management Program is to provide consulting, grant and finance management, professional development, customer support, technology support and advocacy to school district employees so they can increase fiscal prudence in their operations to enhance student learning. Activities that comprise this program include:  Economic Management Activity 169 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Economic Management Activity The purpose of the Economic Management Program is to provide consulting, grant and finance management, professional development, customer support, technology support and advocacy to school district employees so they can increase fiscal prudence in their operations to enhance student learning. Mandates: A.R.S. §11-511 establishes powers and duties of the Superintendent of Schools; A.R.S. §15301-§15-310 establishes more specific powers and duties as well as other functions of the Superintendent of Schools. The Maricopa County Superintendent of Schools is responsible for providing mandated services through educational support to the school districts within Maricopa County. Services provided include training, grant support, coordination of special elections, computer system and financial support, and special education services. Services are also provided to private and home-based schools. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of districts in compliance N/A 100.0% 100.0% 100.0% - 0.0% Result Percent of districts that move out of non-compliance N/A 100.0% 100.0% 100.0% - 0.0% Output Number of fiscal professional development sessions delivered Number of requests for fiscal professional development sessions Expenditure per fiscal professional development sessions provided N/A 35 35 35 - 0.0% N/A 47 47 47 - 0.0% 86,456.86 $ 760,058.30 $ 519,326.10 $ 432,869.24 83.4% Demand Expenditure Ratio Revenue N/A $ TOTAL SOURCES $ 1,816,792 $ 908,814 $ 1,416,636 $ 2,072,150 $ 1,163,336 56.1% TOTAL USES $ 8,590,961 $ 3,023,750 $ 7,600,583 $ 5,193,261 $ 2,169,511 41.8% Expenditure Activity Narrative: The Department provides professional development sessions to school district employees to enhance business management skills and assist in their achievement of fiscal compliance. The number of requests for professional development is expected to remain stable as the economy slowly improves. However, if school districts and charter schools reencounter high turnover rates for financial management staff, this will likely increase demand for training for these services. The increase in revenue and expenditures is due to an increase in grand funding. Executive Leadership Program The purpose of the Executive Leadership Program is to provide communication, advocacy, elections, governing board support, customer support, and legislative consultation to school district employees and citizens so they can increase public satisfaction in education and student learning. Activities that comprise this program include:  Executive Leadership Activity Executive Leadership Activity The purpose of the Executive Leadership Program is to provide communication, advocacy, elections, governing board support, customer support, and legislative consultation to school district employees and citizens so they can increase public satisfaction in education and student learning. Mandates: A.R.S. §11-511 establishes powers and duties of the Superintendent of Schools; A.R.S. §15301-§15-310 establishes more specific powers and duties as well as other functions of the Superintendent of Schools. The Maricopa County Superintendent of Schools is responsible for providing mandated services through educational support to the school districts within Maricopa County. Services provided include training, grant support, coordination of special elections, computer system and financial support, and special education services. Services are also provided to private and home-based schools. 170 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent change of students with one year's academic growth Number of educational professional development sessions provided Number of educational professional development sessions requested Expenditure per educational professional development session provided Rev vs Adopted Variance Var % N/A 73.0% 85.0% 90.0% 17.0% 23.3% N/A 5 5 5 - 0.0% N/A 5 5 5 - 0.0% 70,188.00 14.8% N/A $ 403,449.20 $ 454,877.80 $ 473,637.20 $ TOTAL SOURCES $ 17,738 $ 673,650 $ 115,845 $ 1 $ (673,649) 0.0% TOTAL USES $ 1,918,565 $ 2,018,486 $ 2,274,389 $ 2,368,186 $ 349,700 14.8% Expenditure Activity Narrative: The Department provides professional development sessions to school district employees to enhance business management skills and assist in their achievement of fiscal compliance. The number of requests for professional development is expected to remain stable as the economy slowly improves. However, if school districts and charter schools reencounter high turnover rates for financial management staff, this will likely increase demand for training for these services. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $2,722,933 $117,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $24,149 $24,149 Employee Compensation and Benefits Total $24,149 FY 2017 Revised Budget $2,747,082 Employee Compensation and Benefits: Employee Salary Adjustments: $117,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($497) ($497) Employee Compensation and Benefits Total ($497) FY 2018 Baseline Budget $2,746,585 Base Adjustments: Base Adjustments: $117,000 Agenda Item Base Telecom Adjustment NA $4,408 Risk Management Adjustment NA ($15,476) Base Adjustments Total ($11,068) Base Adjustments Total ($11,068) FY 2018 Adopted Budget Percent Change From Baseline 171 $2,735,517 $117,000 -0.40% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Detention Fund (255) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $679,906 $0 FY 2017 Revised Budget $679,906 $0 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total ($679,906) ($679,906) Non Recurring Total ($679,906) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item YEES Program Carryforward NA Non Recurring Total $252,858 $252,858 Non Recurring Total $252,858 FY 2018 Adopted Budget $252,858 Percent Change From Baseline $0 NA Small Schools Fund (669) Operating FY 2017 Adopted Budget Expenditure $109,551 Revenue $109,551 FY 2017 Revised Budget $109,551 $109,551 FY 2018 Baseline Budget $109,551 $109,551 FY 2018 Tentative Budget $109,551 $109,551 Percent Change From Baseline FY 2018 Adopted Budget Percent Change From Baseline 172 0% 0% $109,551 $109,551 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Small Schools Fund (669) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 141,027 $ 88,345 $ 88,345 $ 145,373 $ 147,807 Sources Operating 110,495 Non-Recurring 109,551 - Total Sources: 109,995 109,551 - 109,551 - - - 110,495 109,551 109,551 109,995 109,551 106,145 109,551 109,551 107,561 109,551 Uses Operating Non-Recurring - Total Uses: 106,145 Structural Balance $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance - $ - - 109,551 - 107,561 109,551 109,551 $ - $ - $ 2,434 $ - (4) $ - $ - $ - $ - $ 88,345 88,345 4,350 145,373 145,373 88,345 88,345 $ 173 $ 147,807 147,807 $ 147,807 147,807 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent School Grant Fund (715) Operating Expenditure Revenue FY 2017 Adopted Budget $24,494,498 $24,494,498 $6,541 $6,541 $6,541 $6,541 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item MCESA Tribal Gaming Grant C-20-16-029-G-01 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $6,541 $6,541 $24,501,039 $24,501,039 ($6,541) ($6,541) ($6,541) ($6,541) Agenda Item MCESA Tribal Gaming Grant C-20-16-029-G-01 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: ($6,541) ($6,541) $24,494,498 $24,494,498 $8,703,529 $8,703,529 $8,703,529 $8,703,529 Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget $8,703,529 $8,703,529 $33,198,027 $33,198,027 Percent Change From Baseline 35.53% 35.53% Non Recurring Non Project Expenditure Revenue FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Agenda Item YEES Program NA Non Recurring Total $398,023 $398,023 Non Recurring Total $398,023 FY 2018 Adopted Budget $398,023 Percent Change From Baseline NA 174 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent School Grant Fund (715) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Recomm FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 82,409 $ 83,052 $ 83,052 $ 252,532 $ 252,502 Sources Operating 696,319 Non-Recurring Total Sources: 600,000 $ 696,319 $ 600,000 549,761 600,000 $ 600,000 600,000 - $ 549,761 $ 600,000 Uses Operating 526,195 Non-Recurring 600,000 - 600,000 - 549,791 - 526,195 $ Structural Balance $ 170,124 $ - $ - $ (30) $ - Accounting Adjustments $ (1) $ - $ - $ - - $ 83,052 83,052 $ 83,052 83,052 $ 600,000 $ $ 252,532 252,532 $ 600,000 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 600,000 549,791 - $ 252,502 252,502 $ $ $ 600,000 252,502 252,502 School Transportation Fund (780) Operating Expenditure Revenue FY 2017 Adopted Budget $600,000 $600,000 FY 2017 Revised Budget $600,000 $600,000 FY 2018 Baseline Budget $600,000 $600,000 FY 2018 Adopted Budget $600,000 $600,000 0% 0% Percent Change From Baseline 175 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent School Transportation Fund (780) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Recomm FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 82,409 $ 83,052 $ 83,052 $ 252,532 $ 252,502 Sources Operating 696,319 Non-Recurring Total Sources: 600,000 $ 696,319 $ 600,000 549,761 600,000 $ 600,000 600,000 - $ 549,761 $ 600,000 Uses Operating 526,195 Non-Recurring 600,000 - 600,000 - 549,791 - 526,195 $ Structural Balance $ 170,124 $ - $ - $ (30) $ - Accounting Adjustments $ (1) $ - $ - $ - - $ 83,052 83,052 $ 83,052 83,052 $ 176 600,000 $ $ 252,532 252,532 $ 600,000 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 600,000 549,791 - $ 252,502 252,502 $ $ $ 600,000 252,502 252,502 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent School Communication Fund (782) Operating Expenditure Revenue FY 2017 Adopted Budget $521,000 $521,000 FY 2017 Revised Budget $521,000 $521,000 FY 2018 Baseline Budget $521,000 $521,000 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA $36,681 Personnel Additions and Related Costs NA $110,000 Base Adjustments Total $146,681 Base Adjustments Total $146,681 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $146,681 Fees and Other Revenues Total $146,681 Fees and Other Revenues Total $146,681 FY 2018 Adopted Budget $667,681 $667,681 Percent Change From Baseline 28.15% 28.15% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $582,065 $0 FY 2017 Revised Budget $582,065 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($582,065) ($582,065) Non Recurring Total ($582,065) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Use of Fund Balance for Operating Costs NA Non Recurring Total $712,666 $712,666 Non Recurring Total $712,666 FY 2018 Adopted Budget $712,666 Percent Change From Baseline NA 177 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent School Communication Fund (782) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ FY 2017 680,176 $ 751,385 $ Revised Forecast Recomm FY 2017 FY 2017 FY 2018 751,385 $ 1,471,954 $ 889,889 Sources Operating 1,372,599 Non-Recurring Total Sources: 521,000 $ 1,372,599 $ 521,000 557,681 521,000 $ 521,000 667,681 - $ 557,681 $ 667,681 Uses Operating Non-Recurring 580,822 521,000 521,000 557,681 $ 582,065 582,065 582,065 - 712,666 580,822 $ Structural Balance $ 791,777 $ - $ - $ - $ - Accounting Adjustments $ 1 $ - $ - $ - $ - $ 1,471,954 1,471,954 $ $ 1,103,065 1,139,746 $ 169,320 169,320 $ $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,103,065 667,681 169,320 169,320 $ 889,889 889,889 $ $ 1,380,347 177,223 177,223 Educational Supplemental Programming Fund (790) Operating Expenditure Revenue FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 $495,594 $495,594 $495,594 $495,594 Reallocations: Reallocations: Agenda Item Reallocation Between Funds NA Reallocations Total Reallocations Total FY 2018 Adopted Budget $495,594 $495,594 $495,594 $495,594 Percent Change From Baseline NA NA Non Recurring Non Project Expenditure Revenue FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Reallocations: Reallocations: Agenda Item Reallocation Between Funds NA Reallocations Total $374,059 $374,059 Reallocations Total $374,059 FY 2018 Adopted Budget $374,059 Percent Change From Baseline 178 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded County School Superintendent Educational Supplemental Programming Fund (790) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ FY 2017 797,853 $ 599,161 $ Revised Forecast Recomm FY 2017 FY 2017 FY 2018 599,161 $ 1,017,411 $ 764,727 Sources Operating 892,797 Non-Recurring Total Sources: 566,275 $ 892,797 $ 566,275 498,181 566,275 $ 566,275 495,594 - $ 498,181 $ 495,594 Uses Operating 473,240 566,275 566,275 440,355 Non-Recurring 199,999 310,510 310,510 310,510 Total Uses: $ 673,239 $ Structural Balance $ 419,557 $ - $ Accounting Adjustments $ - $ - $ $ $1,017,411 1,017,411 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 876,785 $ $288,651 288,651 $ 179 495,594 374,059 $ 750,865 $ - $ 57,826 $ - - $ - $ - 876,785 $288,651 288,651 $ $764,727 764,727 $ 869,653 $390,668 390,668 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Deputy County Manager - 930 Deputy County Manager - 930 Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services so that residents can enjoy living in a healthy and safe community. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently, and effectively. We will be responsive to our customers while being fiscally prudent. Uses by Program and Activity Activity Expenditures CSCA - Central Service Cost Alloc FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 39,457 HRAC - Human Resources 2 INFR - Infrastructure 36,791 (5,202) (19,636) - - - ODIR - Executive Management (39,936) RISK - Risk Premiums SPPT - Operations Support Expenditures - (3) (12) Total Uses $ 477 (12) $ (30,860) Revised vs Adopted 104,792 N/A 121 5,323 -102.33% 7,455 7,455 (115,809) - 2,450 3,381 11,255 - 60 - $ Variance % 104,792 5,205 - $ Variance (115,806) N/A 3860200.00% 3,381 $ (5,145) - N/A -98.85% N/A Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services FY 2017 Revised (3,753) Expenditures Supplies 37 Expenditures Other Services Expenditures Travel and Transportation Total Uses $ - 8,630 Revised vs Adopted FY 2018 Adopted Variance (40,302) Variance % (40,302) N/A - (7,879) - - (46,750) (8,228) (4,097) 42,653 -91.24% - 2,750 3,381 6,649 3,899 141.78% 4,716 44,000 4,096 37,750 (6,250) -14.20% (1,012) Expenditures Leases and Rentals FY 2017 Forecast (12) $ - $ - $ - $ N/A - N/A Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 Fund / Appropriation Unit Group Actual Revised 226 - Planning and Development Fees Expenditures OPER - Operating (12) Expenditures NRNP - Non Recurring Non Project Fund 226 Total Uses (12) Total Uses $ (12) $ - $ Revised vs Adopted FY 2017 FY 2018 Forecast Adopted Variance - - - $ $ Variance % N/A N/A N/A N/A Staffing by Activity Activity Executive Management O Human Resources H Operations Support S Department Total FY 2016 Adopted 2.00 10.00 4.00 16.00 FY 2017 Revised 1.00 10.00 4.00 15.00 180 FY 2017 Forecast 1.00 10.00 4.00 15.00 FY 2018 Adopted 1.00 10.00 4.00 15.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Deputy County Manager - 930 Staffing by Market Range Title Market Range Deputy County Manager Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Manager - RDSA Human Resources Specialist Ombudsman Research Director Special Projects Manager Department Total FY 2016 Adopted FY 2017 Revised 1.00 4.00 4.00 1.00 1.00 3.00 1.00 1.00 16.00 FY 2017 Forecast 1.00 3.00 4.00 1.00 1.00 1.00 3.00 1.00 15.00 FY 2018 Adopted 1.00 3.00 4.00 1.00 1.00 1.00 3.00 1.00 15.00 1.00 3.00 4.00 1.00 1.00 1.00 3.00 1.00 15.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% Staffing by Fund Fund 226 Planning and Development Fees Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 16.00 15.00 15.00 15.00 - 0.0% 16.00 15.00 15.00 15.00 - 0.0% Budget Highlights Fund (226) Operating  Increase Internal Service Charges by $785 for the impact of the changes in base level telecommunication charges.  Increase Internal Service Charges by $40,433 for the impact of the changes in central service cost allocation.  Increase Personnel Savings by $41,218, from 0% to 3.52%. 181 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Deputy County Manager - 930 Appropriated Budget Reconciliations Planning and Development Fees Fund (226) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 $0 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $785 Central Service Cost Allocation NA $40,433 Base Adjustments Total Base Adjustments Total Employee Compensation and Benefits: Employee Salary Adjustments: $41,218 $0 $41,218 $0 ($41,218) $0 ($41,218) $0 Agenda Item Personnel Savings NA Employee Salary Adjustments Total Employee Compensation and Benefits Total FY 2018 Adopted Budget ($41,218) $0 $0 $0 The organizational management function for the Deputy County Manager (DCM) is structurally located in the Planning and Development Fees Fund (226). The administrative costs net to zero over the course of the year as the budget is ultimately allocated to the respective Departments under the DCM’s leadership. The total cost for this agency which is allocated out is $1,676,067. 182 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Elections Analysis by Samantha Carter, Budget Analyst Summary Mission The mission of the Elections Department is to provide access to the electoral process for citizens and candidates so they have equal access and may readily participate in elections. Vision The vision of the Elections Department is a County in which citizens may vote, initiate petitions, and run for office confident that every effort was made to: educate them about election laws and procedures, remove barriers to participation, provide equal access, and assure the integrity of elections. Strategic Goals Regional Services By June 2018, there will be a 5% reduction in negative post-election contacts (indicating satisfaction with access and ability to vote). Status: The department currently is running less than 5% negative post-election contacts. Regional Services By June, 2018, 75% of total votes cast will be done by mail. Status: Primary and General Elections in last two fiscal years have had over 80% ballot casting done by early voting. Sources and Uses by Program and Activity FY 2016 FY 2017 FY 2017 Activity Actual Revised Forecast Revenues CAND - Candidate Filing Campaign Fin 7,969 12,001 12,353 ELEC - Election Processing 7,602,977 4,161,254 9,902,715 GGOV - General Government 543,801 88,471 ODIR - Executive Management 2 VREG - Voter Registration 2,845 204 25,385 Revenues Total Sources $ 8,157,592 $ 4,173,461 $ 10,028,924 Expenditures BDFS - Budget and Financial Services 203,641 235,824 576,736 CAND - Candidate Filing Campaign Fin 175,297 185,864 177,207 ELEC - Election Processing 14,734,267 18,616,531 18,186,347 HRAC - Human Resources 57,154 85,623 63,401 INFR - Infrastructure 40,081 79,621 65,901 ODIR - Executive Management 446,588 304,072 235,873 PELP - Post Election Processing 270,418 1,312,560 888,292 POOL - Pooled Costs PROC - Procurement 46,051 53,758 58,020 RISK - Risk Premiums 53,220 92,601 92,592 SPPT - Operations Support 377,016 471,888 482,268 VREG - Voter Registration 1,312,720 2,094,841 1,594,521 Expenditures Total Uses $ 17,716,453 $ 23,533,183 $ 22,421,158 183 FY 2018 Revised vs Adopted Adopted Variance 7,001 (5,000) 1,846,102 (2,315,152) 4 2 303 99 $ 1,853,410 $ (2,320,051) 104,597 (131,227) 146,909 (38,955) 4,092,494 (14,524,037) 36,023 (49,600) 63,580 (16,041) 5,500 (298,572) 1,284,442 (28,118) 36,163 36,163 27,493 (26,265) 80,212 (12,389) 336,592 (135,296) 526,702 (1,568,139) $ 6,740,707 $ (16,792,476) Variance % -41.66% -55.64% N/A 100.00% 48.53% -56% -55.65% -20.96% -78.02% -57.93% -20.15% -98.19% -2.14% 0.00% -48.86% -13.38% -28.67% -74.86% -71.36% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out FY 2016 Actual 8,125,951 12,295 6,980 1,929 10,437 Total Sources $ 8,157,592 $ 4,133,569 706,347 12,708,763 87,652 35,950 44,172 Total Uses $ 17,716,453 $ FY 2017 FY 2017 Revised Forecast 405,750 101,758 3,750,205 9,905,806 12,000 11,940 1,000 184 4,506 9,236 4,173,461 $ 10,028,924 5,564,626 5,945,324 632,169 733,001 14,771,948 13,559,124 530,681 173,434 85,050 62,203 35,408 34,771 1,913,301 1,913,301 23,533,183 $ 22,421,158 Revised vs Adopted FY 2018 Adopted Variance Variance % (405,750) -100.00% 1,840,402 (1,909,803) -50.93% 7,000 (5,000) -41.67% (1,000) -100.00% 6,008 1,502 33.33% $ 1,853,410 $ (2,320,051) -56% 1,748,274 (3,816,352) -68.58% 282,770 (349,399) -55.27% 4,581,118 (10,190,830) -68.99% 45,000 (485,681) -91.52% 59,625 (25,425) -29.89% 23,920 (11,488) -32.44% (1,913,301) -100.00% $ 6,740,707 $ (16,792,476) -71.36% Sources and Uses by Fund and Function Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Revenues ELE1 - Pri Gen Elec Cycle Spending Fund 100 Total Sources 248 - Elections Grants Revenues OPER - Operating Fund 248 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures ELE1 - Pri Gen Elec Cycle Spending Fund 100 Total Uses 248 - Elections Grants Expenditures OPER - Operating Fund 248 Total Uses Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted $ 4,715,856 2,896,006 7,611,862 $ 545,730 545,730 8,157,592 $ 1,853,410 1,913,301 3,766,711 $ 406,750 88,655 406,750 88,655 4,173,461 $ 10,028,924 $ 5,054,000 4,886,269 9,940,269 8,907,889 8,858,473 8,903,737 1,913,301 1,913,301 8,262,835 12,354,659 11,604,120 $ 17,170,724 $ 23,126,433 $ 22,421,158 545,729 406,750 545,729 406,750 $ 17,716,453 $ 23,533,183 $ 22,421,158 Revised vs Adopted Variance Variance % $ 1,853,410 1,853,410 (1,913,301) $ (1,913,301) 0.00% -100.00% -50.80% $ 1,853,410 (406,750) (406,750) $ (2,320,051) -100.00% -100.00% -55.59% $ 6,740,707 (2,117,766) (1,913,301) (12,354,659) 6,740,707 $ (16,385,726) -23.91% -100.00% -100.00% -70.85% $ (406,750) (406,750) 6,740,707 $ (16,792,476) -100.00% -100.00% -71.36% Staffing by Program and Activity Activity Budget and Financial Services B Candidate Filing Campaign Fin C Election Processing E Executive Management O Human Resources H Operations Support S Post Election Processing P Procurement P Voter Registration V Department Total FY 2016 Adopted 3.00 2.00 20.00 2.00 1.00 6.00 3.00 15.00 52.00 FY 2017 Revised 2.00 2.00 26.00 1.00 1.00 6.00 3.00 1.00 15.00 57.00 184 FY 2017 Forecast 2.00 2.00 20.00 2.00 1.00 6.00 3.00 1.00 15.00 52.00 FY 2018 Adopted 1.00 19.00 5.00 3.00 28.00 Revised vs Adopted Variance Var % (2.00) -100.0% (1.00) -50.0% (7.00) -26.9% (1.00) -100.0% (1.00) -100.0% (1.00) -16.7% 0.0% (1.00) -100.0% (15.00) -100.0% (29.00) -50.9% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Staffing by Market Range Title Market Range Admin/Operations Specialist Administrative Staff Supv Administrative Supervisor Administrator Business/Systems Analyst Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Database Report Writer Analyst Deputy Director - Elections Director - Elections Exec Assistant to Director Finance Manager Finance/Business Analyst GIS Programmer/Analyst GIS Programmer/Analyst - Sr/Ld GIS Technician Human Resources Specialist Legislative Analyst - County Management Assistant Office Assistant Specialized Operations/Program Manager Procurement Specialist Special Projects Manager Training Supervisor Warehouse/Inventory Specialist Warehouse/Inventory Supervisor Department Total FY 2016 Adopted FY 2017 Revised 5.00 2.00 3.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 25.00 1.00 1.00 1.00 52.00 FY 2017 Forecast FY 2018 Adopted 6.00 1.00 2.00 1.00 5.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 22.00 2.00 1.00 1.00 1.00 1.00 1.00 57.00 5.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 23.00 2.00 1.00 1.00 1.00 1.00 1.00 52.00 FY 2017 Revised FY 2017 Forecast 5.00 1.00 1.00 1.00 2.00 1.00 13.00 2.00 1.00 1.00 28.00 Revised vs Adopted Variance Var % (1.00) -16.7% 0.0% (1.00) -50.0% N/A 0.0% (5.00) -100.0% (1.00) -100.0% 0.0% N/A (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (2.00) -100.0% (1.00) -100.0% N/A 0.0% (9.00) -40.9% 0.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% 0.0% 0.0% (29.00) -50.9% Staffing by Fund Fund FY 2016 Adopted 100 General Department Total FY 2018 Adopted Revised vs Adopted Variance Var % 52.00 57.00 52.00 28.00 (29.00) -50.9% 52.00 57.00 52.00 28.00 (29.00) -50.9% Significant Personnel Variances  Decrease FTE by 34 for transfers to the Recorder’s Office.  Increase FTE by 1 for Ballot Liaison.  Increase FTE by 2 for Data Entry Clerks.  Increase FTE by 1 for Satellite Voting Lead.  Increase FTE by 1 for Special Elections Board lead. Budget Highlights  Decrease Overtime by $35,314 due to increase of personnel.  Decrease Internal Service Charges by $16,041 for the impact of the changes in the base level telecommunication charges.  Increase Personnel by $88,767 for 1 Ballot Liaison and 2 Data Entry Clerks for 4 months,1 Satellite Voting Lead, and 1 Special Election Boards Lead for 4 months.  Decrease Internal Service Charges by $12,389 for the impact of the changes in risk management charges.  Increase in Personnel Savings by $41,663. 185 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections  Increase in expenditures by $193,691 due to reallocation of Administrative Support Staff from the Elections Office.  Decrease in Personnel by $2,663,245 due to reallocation of staff in the Voter Registration Activity, Community Outreach Activity, GIS Activity and Administrative Support activity to the Recorder’s Office. Programs and Activities Pre-Election Processing Program The purpose of the Pre-Election Processing Program is to provide voter registration and candidate filing services to eligible citizens, who maintain residency in the County, so they can readily participate in the electoral process. Activities that comprise this program include:   Candidate Filing/Campaign Finance Voter Registration Candidate Filing/Campaign Finance Activity The purpose of the Candidate Filing/Campaign Finance Activity is to provide the necessary knowledge to special interest groups and prospective candidates so that they may comply with Federal and State Regulations. Mandates: Titles 16 and 19 of the Arizona Revised Statutes, along with the Arizona State Constitution, which states the powers and duties, as well as the functions of the Elections Department. Measure Type Result Output Demand Expenditure Ratio Measure Description Fines levied as a percentage of active political committees. number of candidates trained, precinct committeemen processed and filings processed. Number of candidates running for office, precinct committeemen processed and filings. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % N/A 3.65% 3.65% 3.65% $ - N/A - 5,200 5,200 5,200 $ - 0.0% - 290 290 290 $ - 0.0% 28.25 $ (7.49) -26.5% 7,001 $ (5,000) -71.4% (38,955) -26.5% Cost per candidate trained. $ - $ TOTAL SOURCES $ 7,969 $ 12,001 $ TOTAL USES $ 175,297 $ 185,864 $ 35.74 $ 34.08 $ Revenue 12,353 $ Expenditure 177,207 $ 146,909 $ Activity Narrative: The Campaign Finance reporting activity is tied to the Primary and General Elections held in the even numbered years. There is a budgeted decrease in activity for FY 2018 compared to FY 2017 Revised, because FY 2018 elections involve fewer individual candidates that need training. The FY 2018 budgeted revenues and expenditures decrease compared to FY 2017 Revised, corresponding to the decrease in activity. The Campaign Finance division continues to provide extensive training to its customers to minimize fines levied. Voter Registration Activity The purpose of the Voter Registration Activity is to provide registration services to eligible citizens, who maintain residency in the County, so they may readily express their preferences through the electoral process. Mandates: Titles 16 and 19 of the Arizona Revised Statutes, along with the Arizona State Constitution, which states the powers and duties, as well as the functions of the Elections Department. 186 Maricopa County FY 2018 Adopted Budget Measure Type Department Budgets — Expanded Elections Measure FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Result Description Percentage of all valid registrations processed in time to meet election deadlines. N/A 100.0% 100.0% 100.0% $ - 0.0% Output Number of registrations processed. - 575,000 435,000 575,000 $ - 0.0% Demand Expenditure Ratio Number of registrations to be processed. - 575,000 435,000 575,000 $ - 0.0% Cost per registration processed. N/A $ Variance 3.64 $ 3.67 $ 0.92 $ $ Var % (2.73) -297.7% Revenue TOTAL SOURCES $ 2,845 $ 204 $ 25,384 $ 303 TOTAL USES $ 1,312,720 $ 2,094,841 $ 1,594,521 $ 526,702 99 32.7% Expenditure $ (1,568,139) -297.7% Activity Narrative: The decrease in the number of registrations is a reflection of the activity associated with jurisdictional elections. This activity provides the following services: candidate filing, campaign finance, dissemination of reports filed, precinct committeemen processed, public information requests, special district coordination and training. Expenditure variance due to FTE transfer to Recorder’s Office. Elections Processing Program The purpose of the Elections Program is to provide access to the electoral process for citizens, jurisdictions, candidates, the legislature and special interest groups so that they have equal access and may readily participate in elections. Activities that comprise this program include:  Elections Processing  Post-Election Processing Elections Processing Activity The purpose of the Elections Processing Activity is to process ballots for voters to ensure the security of the ballot and to provide special processing for ballots not handled by the normal ballot tabulation process. Mandates: Titles 16 and 19 of the Arizona Revised Statutes, along with the Arizona State Constitution, which states the powers and duties, as well as the functions of the Elections Department. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Voter Turnout (as percentage of total voters). N/A N/A Output Number of voters receving ballots. Number of candidates running for office, precinct committeemen processed and filings. - - Cost per voter receiving a ballot. N/A $ Demand Expenditure Ratio - 4,300,000 4.33 $ Rev vs Adopted Variance Var % 44.78% 44.78% 750,000 750,000 $ 1,675,000 4,300,000 $ - $ (3.38) -354.9% 10.86 $ 0.95 N/A N/A 750,000 100.0% 0.0% Revenue TOTAL SOURCES $ 7,602,977 $ 4,161,254 $ 9,902,715 $ 1,846,102 $ (2,315,152) -125.4% TOTAL USES $ 14,734,267 $ 18,616,531 $ 18,186,347 $ 4,092,494 $ (14,524,037) -354.9% Expenditure Activity Narrative: Expenditures are decreasing in FY 2018 due to the Elections Department holding fewer jurisdictional elections in August, March and May and School Districts in November. Post-Election Processing Activity The purpose of the Post-Election Processing Activity is to provide tabulation and data services to the County, State, and underlying jurisdictions so they can be assured that they are accurately and quickly informed of election results. Mandates: Titles 16 and 19 of the Arizona Revised Statutes, along with the Arizona State Constitution, which states the powers and duties, as well as the functions of the Elections Department. 187 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result N/A Result Percent of provisional ballots that were valid. Percent of tallies transmitted within timeliness standards. Output Number of provisional ballots processed. - Output Demand Number of election tallies transmitted. Number of provisional ballots expected to be submitted. - Demand Expenditure Ratio Expenditure Ratio Number of election tallies required to be transmitted. - Cost per provisional ballot processed. N/A $ Cost per election tally transmitted. N/A $ N/A Rev vs Adopted Variance 80.53% 16.38% 100.0% 100.0% 110,150 20,150 110,150 $ 2,180,000 110,150 680,000 650,150 2,180,000 110,150 2,180,000 680,000 11.92 $ 44.08 $ Var % 80.53% $ - 0.0% 100.0% $ - 0.0% - 0.0% $ $ - 0.0% 0.0% 2,180,000 $ - 0.0% 11.66 $ (0.26) -2.2% 0.60 $ 1.31 $ 0.59 $ (0.01) -2.2% 1,312,560 $ 888,292 $ 1,284,442 $ (28,118) -2.2% Expenditure TOTAL USES $ 270,418 $ Activity Narrative: Department expects little to no change in this activity. 188 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Base Adjustments: Base Adjustments: Expenditure Revenue $9,164,929 $1,853,410 Agenda Item C-49-17-052-2-00 Voter Registration System Budget Adjustment Base Adjustments Total ($370,828) ($370,828) Base Adjustments Total ($370,828) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total $64,372 $64,372 Employee Compensation and Benefits Total $64,372 FY 2017 Revised Budget $8,858,473 Base Adjustments: Base Adjustments: $1,853,410 Agenda Item C-49-17-052-2-00 Voter Registration System Budget Adjustment Base Adjustments Total $370,828 $370,828 Base Adjustments Total $370,828 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total ($2,400) ($2,400) Employee Compensation and Benefits Total ($2,400) FY 2018 Baseline Budget $9,226,901 $1,853,410 Base Adjustments: Base Adjustments: Base Adjustments Other ($35,314) Base Telecom Adjustment ($16,041) Personnel Additions and Related Costs $88,767 Risk Management Adjustment ($12,389) Base Adjustments Total $25,023 Base Adjustments Total $25,023 Employee Compensation and Benefits: Employee Salary Adjustments: Personnel Savings ($41,663) Employee Salary Adjustments Total ($41,663) Employee Compensation and Benefits Total ($41,663) Reallocations: Reallocations: Reallocation Between Departments $193,691 Reallocation between Recorders Office and Elections Dept. ($2,663,245) Reallocations Total ($2,469,554) Reallocations Total ($2,469,554) FY 2018 Adopted Budget Percent Change From Baseline 189 $6,740,707 $1,853,410 -26.95% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Elections Elections Grant Fund (248) Expenditure Revenue FY 2017 Adopted Budget $406,750 $406,750 FY 2017 Revised Budget $406,750 $406,750 FY 2018 Baseline Budget $406,750 $406,750 ($406,750) ($406,750) ($406,750) ($406,750) ($406,750) ($406,750) Operating Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline $0 $0 -100% -100% Elections Grant Fund (248) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast FY 2016 FY 2017 FY 2017 FY 2017 - $ 318,643 $ 318,643 $ - $ 88,655 Sources Operating 545,730 Non-Recurring Total Sources: 406,750 $ 406,750 - 545,730 $ 406,750 88,655 $ 406,750 - $ 88,655 $ - Uses Operating 545,729 Non-Recurring 406,750 - 406,750 - Total Uses: $ 545,729 $ Structural Balance $ 1 $ - $ Accounting Adjustments $ (1) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ - $ 406,750 318,643 318,643 190 - $ $ 406,750 - - - $ - $ - - $ 88,655 $ - - $ - $ - $ 88,655 88,655 $ 88,655 88,655 318,643 318,643 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Emergency Management Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Emergency Management is to provide planning, emergency management response and coordination, continuity of government and community-wide education to the people of Maricopa County so they can live safer and experience minimal loss to property and the environment in the event of a major emergency. Vision We will be a leader in providing all aspects of a comprehensive emergency management program, including mitigation, preparedness, response, and recovery, in a proactive manner. Strategic Goals Safe Communities Safe Communities By December 2020, Emergency Management will be able to communicate to 60% of the whole community within 15 minutes as evidenced by an 80% success rate in activating available channels through exercise or real event. Status: As of January 2017, 24.29% of calls made in an emergency notification test were answered. Emergency Management continues to register more phone numbers and educate the public. By June 2020, Emergency Management will coordinate 100% completion of Emergency Support Functions (ESF) based plans for cities/towns as evidenced by a 65% success rate through exercise or real event activation of those plans. Status: Emergency Management is on target to meet this goal by the 2020 deadline. As of January 2017, 14 of 25 plans have been converted to ESF format (56%); 3 of those since July 2016. 191 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Sources and Uses by Activity Activity Revenues GGOV - General Government FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Variance - - (107,571) - 319,222 Revised vs Adopted Variance % 0.00% PLAN - Planning 1,655,628 1,918,686 1,491,533 1,723,985 (194,701) -10.15% SCRT - Security Revenues 1,548,057 1,918,686 1,810,755 9,600 1,733,585 9,600 (185,101) 0.00% -9.65% Total Sources $ Expenditures CSCA - Central Service Cost Alloc $ $ $ $ 107,762 79,500 79,500 96,599 17,099 21.51% 60,965 33,214 56,667 43,764 10,550 31.76% INFR - Infrastructure - 69,693 29,036 107,885 38,192 54.80% PKMT - Parking Management - - - 187,289 187,289 0.00% EMER - Emergency Operations Mgmt PLAN - Planning 1,575,883 2,076,540 1,977,445 1,800,378 3,757 4,009 4,015 44,604 RISK - Risk Premiums SCRT - Security Expenditures Total Uses $ 1,748,367 $ 2,262,956 $ 2,146,663 $ 2,441,067 4,721,586 (276,162) $ -13.30% 40,595 1012.60% 2,441,067 2,458,630 0.00% 108.65% Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental Revenues Charges For Services FY 2017 Revised FY 2017 Forecast Revised vs Adopted FY 2018 Adopted Variance 1,699,498 1,584,492 1,587,763 (111,735) -6.57% 184,612 219,188 224,010 133,969 (85,219) -38.88% Revenues Interest Income 5,492 - 2,253 2,253 2,253 Revenues Miscellaneous - - - 9,600 9,600 Total Sources $ Expenditures Personal Services Expenditures Supplies Variance % 1,357,953 1,548,057 $ 1,918,686 1,266,204 1,439,340 $ 1,810,755 $ 1,371,876 1,733,585 $ 2,666,621 (185,101) 1,227,281 0.00% 0.00% -9.65% 85.27% 98,289 122,554 69,953 140,327 17,773 14.50% 337,184 581,716 614,833 1,837,850 1,256,134 215.94% Expenditures Leases and Rentals 35,593 33,287 45,396 10,500 (22,787) -68.46% Expenditures Travel and Transportation 10,096 24,000 15,690 61,483 37,483 156.18% - - 0.00% 845 - 0.00% Expenditures Other Services Expenditures Utilities 156 - Expenditures Transfers Out 845 845 Expenditures Capital Outlay Total Uses $ 1,748,367 74 845 61,214 $ 2,262,956 192 27,996 $ 2,146,663 3,960 $ 4,721,586 (57,254) $ 2,458,630 -93.53% 108.65% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating Fund 100 Total Sources 207 - Palo Verde Revenues OPER - Operating 687,643 Fund 207 Total Sources 687,643 215 - Emergency Management Revenues OPER - Operating 828,424 Revenues NRNP - Non Recurring Non Project 31,990 Fund 215 Total Sources 860,414 Total Sources $ 1,548,057 100 - General Expenditures OPER - Operating 224,707 Fund 100 Total Uses 224,707 207 - Palo Verde Expenditures OPER - Operating 671,458 Expenditures NRNP - Non Recurring Non Project 10,367 Fund 207 Total Uses 681,825 215 - Emergency Management Expenditures OPER - Operating 720,142 Expenditures NRNP - Non Recurring Non Project 121,693 Fund 215 Total Uses 841,835 255 - Detention Operations Expenditures OPER - Operating Fund 255 Total Uses Total Uses $ 1,748,367 $ $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted - - Revised vs Adopted Variance 9,600 9,600 Variance % 9,600 9,600 0.00% 0.00% 706,722 706,722 706,722 706,722 704,721 704,721 (2,001) (2,001) -0.28% -0.28% 1,028,998 182,966 1,211,964 1,918,686 951,871 152,162 1,104,033 1,810,755 944,264 75,000 1,019,264 1,733,585 (84,734) (107,966) (192,700) (185,101) -8.23% -59.01% -15.90% -9.65% $ $ $ 259,006 259,006 257,711 257,711 2,913,470 2,913,470 706,722 85,264 791,986 699,655 85,264 784,919 704,721 20,513 725,234 (2,001) (64,751) (66,752) -0.28% -75.94% -8.43% 1,028,998 182,966 1,211,964 951,871 152,162 1,104,033 944,264 89,677 1,033,941 (84,734) (93,289) (178,023) -8.23% -50.99% -14.69% 2,262,956 2,146,663 48,941 48,941 4,721,586 $ $ 2,654,464 2,654,464 $ 48,941 48,941 2,458,630 1024.87% 1024.87% 0.00% 0.00% 108.65% Staffing by Activity Activity Parking Management P Planning P Security S Department Total FY 2016 Adopted 16.50 16.50 FY 2017 Revised 16.00 16.00 FY 2017 Forecast 16.00 16.00 FY 2018 Adopted 1.00 15.00 20.00 36.00 Revised vs Adopted Variance Var % 1.00 N/A (1.00) -6.3% 20.00 N/A 20.00 125.0% Staffing by Market Range Title Market Range Admin/Operations Specialist Administrative Services Manage Director - Emergency Mgt Emergency Services Planner Emergency Services Planner Sr Emergency Svcs Planning Supv Intern Management Assistant Office Assistant Office Assistant Specialized Programmer/Analyst Security Asst Division Mgr Security Inspector Security Officer Supervisor System Administrator Department Total FY 2016 Adopted 1.00 1.00 7.50 1.00 2.00 1.00 1.00 1.00 1.00 16.50 FY 2017 Revised 1.00 1.00 5.00 1.00 2.00 1.00 1.00 2.00 2.00 16.00 193 FY 2017 Forecast 1.00 1.00 5.00 1.00 2.00 1.00 1.00 2.00 2.00 16.00 FY 2018 Adopted 2.00 1.00 1.00 5.00 1.00 2.00 1.00 1.00 3.00 1.00 14.00 2.00 2.00 36.00 Revised vs Adopted Variance Var % 2.00 N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 1.00 50.0% N/A 1.00 N/A 14.00 N/A 2.00 N/A 0.0% 20.00 125.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Staffing by Fund Fund FY 2016 Adopted FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 100 General 2.00 2.00 2.00 22.75 20.75 1037.5% 207 Palo Verde 6.00 6.00 6.00 5.00 (1.00) -16.7% 215 Emergency Management 8.50 8.00 8.00 8.25 0.25 3.1% 16.50 16.00 16.00 36.00 20.00 125.0% Department Total Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $2,351 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $10 for the impact of the changes in risk management charges.  Increase Operating Expenditures by $2,652,103 for the Reallocation of Security Services to Emergency Management of 20 FTE and related Administration.  Increase Operating Revenues by $9,600 for the Reallocation of Facilities Management Security Services to Emergency Management for Security Services. Palo Verde Fund (207) Operating  Decrease base adjustment by $7,071 to maintain structural balance.  Increase Internal Service Charges by $3,158 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $4,018 for the impact of the changes in the central service cost allocation charges.  Decrease other supplies and services by $2,001.  Decrease Internal Service Charges by $105 for the impact of the changes in risk management charges.  Decrease Revenue by $2,001 for decreased incoming grant revenue. Palo Verde Fund (207) Non Recurring  Budget supplies allocation in, other services, and capital allocation in of $20,513 for OET Information Technology non-recurring costs. Emergency Management Fund (215) Operating  Decrease base adjustment by $16,147 to maintain structural balance.  Increase Internal Service Charges by $3,161 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $13,081 for the impact of the changes in the central service cost allocation charges.  Decrease other supplies and services by $84,734.  Decrease Internal Service Charges by $95 for the impact of the changes in risk management charges. 194 Maricopa County FY 2018 Adopted Budget  Department Budgets — Expanded Emergency Management Decrease Revenue by $84,734 for decreased incoming grant revenue. Emergency Management Fund (215) Non Recurring  Budget supplies allocation in, other services, and capital allocation in of $14,677 for OET Information Technology non-recurring costs.  Budget other services of $75,000 for BLM fuel reduction projects and firewise community projects.  Budget revenue of $75,000 for BLM fuel reduction projects and firewise community projects. Detention Fund (255) Operating  Increase Operating Expenditures by $48,941 for the Reallocation of Security Services to Emergency Management. Programs and Activities Preparedness Program The purpose of the Preparedness Program is to provide plans, exercises, training, and information to communities, organizations, and individuals so they can be able to respond to and survive the effects of disasters. Activities that comprise this program include:  Planning Planning Activity The purpose of the Planning Activity is to provide tested emergency plans and guidance to public and private entities so they can be prepared to react in an emergency and minimize loss of life and property. Mandates: Activity mandated by Federal Regulation 0654 (both Federal Emergency Management Agency and Nuclear Regulation Commission). Funding appropriated according to A.R.S. §26.306 under the State Director of Emergency Management. 195 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Measure Type Result Measure Description Percent of items evaluated in Palo Verde Nuclear Generating Station (PVNGS) exercise that meet or exceed Federal Emergency Management Agency (FEMA) standards. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Result Percent of cities, towns, tribes, fire districts, and key county departments that have completed a National Incident Management System Compliance Assistance Support Tool (NIMSCAST) that meets federal compliance standards. Result Percent of Maricopa County residents who have a 72 hour personal or family preparedness plan to ensure their self sufficiency as measured in the Maricopa County Customer Satisfaction Survey. Output Number of County, public and private sector exercises and training sessions supported (excludes cities and towns). Output Total number of Palo Verde Nuclear Generating Station Exercises conducted. Demand Number of city/town exercises requested to be conducted, supported or participated in. Demand Number of Palo Verde Nuclear Generating Station exercises required to be conducted during the year by Federal Emergency Management Agency (FEMA). Demand Demand Total number of plan reviews requested. Number of city/town training sessions requested to be conducted and/or supported. Expenditure Ratio Total Activity expenditure per exercise or training session. $ 121,221.77 $ 79,866.92 $ 79,097.80 TOTAL SOURCES $ 1,655,628 $ 1,918,686 $ TOTAL USES $ 1,575,883 $ 2,076,540 $ Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 95.5% 100.0% 95.3% 97.7% (2.3%) -2.3% 60.1% 60.1% 72.0% 80.1% 20.0% 33.3% 13 26 25 28 2 7.7% 8 10 8 8 (2) - 12 18 12 - 8 92 8 100 8 100 8 60 (40) 0.0% -40.0% 7 21 25 20 (1) -4.8% $ 64,299.21 $ (15,567.71) -24.2% 1,491,533 $ 1,723,985 $ (194,701) -11.3% 1,977,445 $ 1,800,378 $ (276,162) -15.3% -20.0% 0.0% Revenue Expenditure Activity Narrative: In FY 2018, Emergency Management will continue working with municipalities reviewing their emergency operations plans. The number of exercises required at the Palo Verde Nuclear Generating Station is remaining the same as FY 2017. The decrease to the total number of plan reviews requested is due to dialysis center emergency plan reviews now being reviewed by Public Health instead of Emergency Management. The department is adequately funded to meet the expectation of 100% of exercises conducted as required by the Federal Emergency Management Agency. Response and Recovery Program The purpose of the Response and Recovery Program is to provide a coordinated disaster response capability to the people of Maricopa County so they can protect their lives and property and allow them to recover from a disaster. Activities that comprise this program include:  Emergency Operations Management Emergency Operations Management Activity The purpose of the Emergency Operations Management Activity is to provide notifications and resources to public and private entities, and residents of Maricopa County so they can obtain the knowledge needed to respond to an actual emergency. Mandates: A.R.S. §26-308 establishes that each county and incorporated city and town of the state shall establish and provide for emergency management within its jurisdiction in accordance with state emergency plans and programs. 196 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percent of emergency notifications made within 15 minutes of decision. Result Percent of EOC activations utilizing electronic EOC management tool. Output Number of emergency notifications made within 15 minutes of decision. Number of emergency notifications made. Number of county/cities/towns EOC activations. Number of emergency notifications required. Output Output Demand Expenditure Ratio Department Budgets — Expanded Emergency Management FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 89.6% 90.0% 93.3% 100.0% 10.0% 11.1% 92.9% 100.0% 33.3% 100.0% 0.0% 0.0% 86 96 14 96 70 75 15 75 50 60 10 60 60 60 24 60 (10) (15) 9 (15) -14.3% -20.0% 60.0% -20.0% Total activity expenditure per notification. $ 635.05 $ 442.85 $ 944.45 $ 729.40 $ 286.55 39.3% TOTAL USES $ 60,965 $ 33,214 $ 56,667 $ 43,764 $ 10,550 24.1% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand. For FY 2018, Emergency Management has found that due to functionality of automated notifications to large groups, notification verification, and actual notifications, this process can take up to 25 minutes instead of 15 minutes in some cases. This has decreased the number of emergency notifications made within 15 minutes of decision measure. Security Services Program The purpose of the Security Services Program is to provide security, parking, and transportation services to the public, Maricopa County elected officials, departments, employees, visitors, and jurors so they can conduct County and Court business and receive County services in a safe and secure environment. Activities that comprise this program include:   Parking Management Security Parking Management Activity The purpose of the Parking Management Activity is to provide parking and transportation services to Maricopa County elected officials, departments, employees, visitors, and jurors so they can have convenient access to County facilities to conduct County and Court business. Mandates: Administrative mandate. Measure Type Result Measure Description Percent of parking spaces utilized in County garages and lots. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Output Demand Number of vehicles parked in County garages and lots. Number of vehicles requesting to park in County garages and lots. Expenditure Ratio Total expenditures per vehicle parked in County garages and spaces. $ 0.11 $ 0.24 $ 0.21 $ 0.19 $ (0.05) -26.5% TOTAL USES $ 116,837 $ 236,962 $ 220,842 $ 187,289 $ (49,673) -26.5% 100.0% 1,035,129 97.3% 980,500 82.8% 1,029,736 89.3% 980,500 1,035,129 980,500 1,029,736 980,500 Rev vs Adopted Variance Var % (8.0%) - -8.2% 0.0% 0.0% Expenditure Activity Narrative: Security Services has new administrative leadership and as such will be reviewing these measures during the FY 2019 Strategic Planning process. Security Activity The purpose of the Security Activity is to provide public safety and protection to the public, elected officials, departments, employees, visitors, and jurors so they can conduct County business and receive County services in a safe and secure environment. Mandates: Administrative mandate. 197 Maricopa County FY 2018 Adopted Budget Measure Type Result Department Budgets — Expanded Emergency Management Measure Description FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Percent of safety and security issues responded to by Protective Services to secure the County's work and business environment. 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Result Percent of ID Badge requests responded to by Security Services Admin Staff. 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Output Number of incidents reported on County properties that were responded to by Security Services. 13,251 7,200 6,298 7,200 - 0.0% Output Number of ID Badge Actions that were processed by Security Services Admin Staff. Number of incident responses needed. Number of ID Badge requests processed. 29,530 13,251 29,530 35,700 7,200 30,000 30,357 6,298 29,097 35,700 7,200 35,700 5,700 0.0% 0.0% 19.0% $ (149.74) -44.2% (30.20) -44.2% (225,541) -2349.4% $ (1,078,104) -44.2% Demand Demand Expenditure Ratio Expenditure Ratio Total expenditure per incident response by Protective Services. $ 288.06 $ 488.77 $ 698.90 Total number of ID Badge requests. $ 129.26 $ 98.58 $ 145.00 $ 68.38 $ TOTAL SOURCES $ 183,049 $ 235,141 $ 46,810 $ 9,600 TOTAL USES $ 3,817,133 $ 3,519,171 $ $ 339.04 Revenue $ Expenditure 4,401,660 $ 2,441,067 Activity Narrative: Security Services has moved to a contract services model for many of their security personnel needs. This has created an overall savings in expenditures for FY 2018. Security Services also has new administrative leadership and as such will be reviewing these measures during the FY 2019 Strategic Planning process. 198 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Appropriated Budget Reconciliation General Fund (100) Operating FY 2017 Adopted Budget Expenditure Revenue $253,651 $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $5,355 $5,355 Employee Compensation and Benefits Total $5,355 FY 2017 Revised Budget $259,006 $0 FY 2018 Baseline Budget $259,006 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,351 Risk Management Adjustment $10 Base Adjustments Total $2,361 Base Adjustments Total $2,361 Reallocations: Reallocations: Reallocation from D700 to D150 for Admin Costs $97,500 Reallocation from D700 to D150 for Security Services Reallocations Total Reallocations Total FY 2018 Adopted Budget Percent Change From Baseline 199 $2,554,603 $9,600 $2,652,103 $9,600 $2,652,103 $9,600 $2,913,470 $9,600 1,024.87% N/A Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Palo Verde Fund (207) Operating Expenditure Revenue FY 2017 Adopted Budget $706,722 $706,722 FY 2017 Revised Budget $706,722 $706,722 FY 2018 Baseline Budget $706,722 $706,722 Base Adjustments: Base Adjustments: Base Adjustments Other ($7,071) Base Telecom Adjustment $3,158 Central Service Cost Allocation $4,018 Other Supplies and Services ($2,001) Risk Management Adjustment ($105) Base Adjustments Total ($2,001) Base Adjustments Total ($2,001) Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($2,001) Fees and Other Revenues Total ($2,001) Fees and Other Revenues Total ($2,001) FY 2018 Adopted Budget $704,721 $704,721 Percent Change From Baseline -0.28% -0.28% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $85,264 FY 2017 Revised Budget $85,264 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring ($85,264) Technology Non-Project Total ($85,264) Information and Communications Technology Total ($85,264) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring $20,513 Technology Non-Project Total $20,513 Information and Communications Technology Total $20,513 FY 2018 Adopted Budget $20,513 200 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Palo Verde Fund (207) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 823,106 $ 829,574 $ 829,574 $ 828,916 $ 750,719 Sources Operating 687,643 Non-Recurring Total Sources: 706,722 $ 687,643 $ 706,722 706,722 706,722 $ 706,722 704,721 - $ 706,722 $ 704,721 Uses Operating Non-Recurring 671,458 706,722 706,722 699,655 10,367 85,264 85,264 85,264 Total Uses: $ 681,825 $ Structural Balance $ 16,185 $ - $ Accounting Adjustments $ (8) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 828,916 828,916 791,986 744,310 744,310 $ 201 $ $ 704,721 20,513 $ 784,919 $ - $ 7,067 $ - - $ - $ - 791,986 744,310 744,310 $ 750,719 750,719 $ 725,234 730,206 730,206 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Emergency Management Fund (215) Operating FY 2017 Adopted Budget Expenditure Revenue $951,853 $951,853 $77,145 $77,145 $77,145 $77,145 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Military Affairs Grant Adjustment C-15-16-006-G-00 Grants Total $77,145 $77,145 FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements Total $1,028,998 $1,028,998 FY 2018 Baseline Budget $1,028,998 $1,028,998 Base Adjustments: Base Adjustments: Base Adjustments Other ($16,147) Base Telecom Adjustment $3,161 Central Service Cost Allocation $13,081 Other Supplies and Services ($84,734) Risk Management Adjustment ($95) Base Adjustments Total ($84,734) Base Adjustments Total ($84,734) Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($84,734) Fees and Other Revenues Total ($84,734) Fees and Other Revenues Total ($84,734) FY 2018 Adopted Budget Percent Change From Baseline 202 $944,264 $944,264 -8.23% -8.23% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Emergency Management Fund (215) (continued) Non Recurring Non Project FY 2017 Adopted Budget Expenditure Revenue $67,162 $67,162 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Backup Satellite Grant Reconciliation C-15-16-004-G-01 $30,804 $30,804 SHSGP Grant for Emerg Plan Software C-15-16-003 $85,000 $85,000 $115,804 $115,804 $115,804 $115,804 $182,966 $182,966 ($30,804) ($30,804) ($67,162) ($67,162) Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Backup Satellite Grant Reconciliation C-15-16-004-G-01 Grant Reconciliation SHSGP Grant for Emerg Plan Software C-15-16-003 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget ($85,000) ($85,000) ($182,966) ($182,966) ($182,966) ($182,966) $0 $0 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $75,000 Fees and Other Revenues Total $75,000 Fees and Other Revenues Total $75,000 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring $89,677 Technology Non-Project Total $89,677 Information and Communications Technology Total $89,677 FY 2018 Adopted Budget $89,677 203 $75,000 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Emergency Management Emergency Management Fund (215) Fund Balance Summary Beginning Spendable Fund Balance Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 $ (110,355) $ 80,329 $ 80,329 $ (91,773) $ (91,773) 944,264 Sources Operating Non-Recurring Total Sources: $ 828,424 951,853 1,028,998 951,871 31,990 67,162 182,966 152,162 860,414 $ 1,019,015 $ 1,211,964 $ 1,104,033 75,000 $ 1,019,264 Uses Operating 720,142 951,853 1,028,998 951,871 Non-Recurring 121,693 67,162 182,966 152,162 Total Uses: $ 841,835 Structural Balance $ 108,282 Accounting Adjustments $ 3 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ $ (91,773) (91,773) $ 1,019,015 $ 1,211,964 $ 1,104,033 944,264 89,677 $ 1,033,941 - $ - $ - $ - - $ - $ - $ - $ 80,329 80,329 80,329 80,329 $ (91,773) (91,773) $ (106,450) (106,450) The Emergency Management Grant Fund receives grant and intergovernmental revenue. Grant revenue is received as a reimbursement which results in a deficit balance at the close of fiscal year-end. Detention Fund (255) Operating Expenditure FY 2017 Adopted Budget $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Reallocations: Reallocations: Reallocation from D700 to D150 for Security Services $48,941 Reallocations Total $48,941 Reallocations Total $48,941 FY 2018 Adopted Budget $48,941 204 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Employee Benefits and Health Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Employee Benefits and Health is to provide benefits, health and wellness services to employees and the public so they can live and work well. Vision Citizens serving citizens by working collaboratively, innovatively, efficiently and effectively. We will be responsive to our customers while being fiscally prudent. Strategic Goals Fiscal Strength and Responsibility By FY 2020, total premiums for County-sponsored medical benefits will be no more than 90% of the thresholds established for the Federal excise tax on high-cost health plans ($10,200 for employee-only coverage and $27,500 for employee plus family coverage). Status: The department is on track for achieving this goal. Medical benefit premiums will not increase in FY 2018 and the percentage will remain at the current 71.9%. 205 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Sources and Uses by Activity FY 2016 Activity Actual Revenues CLNC - Employee Onsite Pharmacy-Clinic CORE - Ryan White Pt A Core Med Svcs 5,936,336 EHRR - Employee Health Risk Reduction EMPA - Emp Shrt Trm Couns and Ref 421,111 FIBP - Emp Life Insurance Benefits 4,936,313 FSAA - Emp Flexible Spending Accounts 3,408,602 GRPL - Employee Group Legal Insurance NMSS - Ryan White Pt A Non Med Svcs 1,490,750 ODIR - Executive Management 4,889,766 OTHR - Emp Vol Insurance Benefits 723,211 RWPC - Ryan White Plng Council Supp 256,208 RYAN - Ryan White Part A HIV-Aids SFBH - Emp Behavioral Health Benefits 1,687,623 SFMD - Employee Medical Benefits 114,156,660 SFRX - Employee Pharmacy Benefits 17,722,063 SIDE - Employee Dental Benefits 8,953,432 STDS - Short Term Disability 2,824,754 VISN - Employee Vision Benefits 1,706,834 Revenues Total Sources $ 169,113,663 Expenditures BCAS - Benefits Customer Assistance 471,927 BDFS - Budget and Financial Services 1,726,586 CLNC - Employee Onsite Pharmacy-Clinic CORE - Ryan White Pt A Core Med Svcs 5,571,936 CSCA - Central Service Cost Alloc 243,159 EHRA - Employee Health Risk Awareness EHRR - Employee Health Risk Reduction EMPA - Emp Shrt Trm Couns and Ref 421,083 ERGO - Employee Ergonomics 181,867 FIBP - Emp Life Insurance Benefits 4,853,724 FITN - Employee Fitness 305,344 FSAA - Emp Flexible Spending Accounts 3,408,369 GRPL - Employee Group Legal Insurance HRAC - Human Resources 18,007 HWRK - Healthy Worksite Environment INFR - Infrastructure 16,204 MSPM - Emp Met Syn Prev Mitigation 50,318 NMSS - Ryan White Pt A Non Med Svcs 1,396,793 ODIR - Executive Management 324,653 OTHR - Emp Vol Insurance Benefits 718,003 PRHT - Employee Preventive Health 1,067,900 PROC - Procurement 25,000 RISK - Risk Premiums 7,885 RWPC - Ryan White Plng Council Supp 305,221 RYAN - Ryan White Part A HIV-Aids SFBH - Emp Behavioral Health Benefits 1,663,367 SFMD - Employee Medical Benefits 115,629,235 SFRX - Employee Pharmacy Benefits 22,063,670 SIDE - Employee Dental Benefits 9,209,457 SPPT - Operations Support STDS - Short Term Disability 2,086,688 TOCE - Employee Tobacco Cessation 42,731 VISN - Employee Vision Benefits 1,461,193 Expenditures Total Uses $ 173,270,320 FY 2017 Revised 541,822 736,218 4,997,568 3,371,822 415,536 4,567,389 8,274,503 150,590,765 9,686,176 2,841,507 1,713,648 $ 187,736,954 555,774 1,966,787 921,822 262,415 957,627 1,189,885 4,997,568 3,371,822 415,536 18,528 443,837 21,697 535,340 105,080 7,354 8,274,503 144,141,131 9,686,176 5,679 2,841,507 1,713,648 $ 182,433,716 206 FY 2017 Forecast 720,234 759,569 5,120,340 3,383,664 422,961 10,384,704 7,602,146 131,822,369 10,847,602 9,688,132 2,813,166 1,710,452 $ 185,275,339 506,894 1,856,597 1,182,700 262,415 976,285 1,054,317 5,120,340 3,383,664 422,633 18,903 396,042 22,725 440,685 53,933 7,257 7,602,146 141,449,208 9,688,873 2,394,573 1,710,453 $ 178,550,643 FY 2018 Adopted 633,447 763,222 5,132,286 3,392,911 425,510 10,452,141 7,941,302 143,941,541 9,912,681 2,112,311 1,725,916 $ 186,433,268 551,163 1,887,854 1,083,447 487,680 588,508 1,429,790 5,132,286 3,392,911 425,510 19,332 406,820 31,719 482,937 138,097 8,860 7,792,720 143,962,901 9,912,681 5,318 2,412,311 1,725,916 $ 181,878,761 Revised vs Adopted Variance Variance % 91,625 16.91% 0.00% 27,004 3.67% 0.00% 134,718 2.70% 21,089 0.63% 9,974 2.40% 0.00% 5,884,752 128.84% 0.00% 0.00% (333,201) -4.03% 0.00% (6,649,224) -4.42% 0.00% 226,505 2.34% (729,196) -25.66% 12,268 0.72% $ (1,303,686) -0.69% (4,611) -0.83% (78,933) -4.01% 161,625 17.53% 0.00% 225,265 85.84% (369,119) -38.55% 239,905 20.16% 0.00% 0.00% 134,718 2.70% 0.00% 21,089 0.63% 9,974 2.40% 804 4.34% (37,017) -8.34% 10,022 46.19% 0.00% 0.00% (52,403) -9.79% 0.00% 0.00% 33,017 31.42% 1,506 20.48% 0.00% (481,783) -5.82% 0.00% (178,230) -0.12% 0.00% 226,505 2.34% (361) -6.36% (429,196) -15.10% 0.00% 12,268 0.72% $ (554,955) -0.30% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Internal Service Charges Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 Actual 7,683,294 30,105,778 131,162,107 162,484 Total Sources $ 169,113,663 2,684,636 34,472 170,448,087 68,773 34,352 Total Uses $ 173,270,320 FY 2017 Revised 8,274,503 30,051,544 149,304,869 106,038 $ 187,736,954 3,062,530 105,309 179,154,282 56,495 55,100 $ 182,433,716 FY 2017 Forecast 7,602,146 32,228,052 145,345,155 99,986 $ 185,275,339 2,667,589 55,736 175,742,188 51,680 33,450 $ 178,550,643 FY 2018 Adopted 7,941,302 31,887,936 146,512,734 91,296 $ 186,433,268 3,081,510 52,016 178,524,205 178,680 42,350 $ 181,878,761 Revised vs Adopted Variance Variance % (333,201) -4.03% 1,836,392 6.11% (2,792,135) -1.87% (14,742) -13.90% 0.00% $ (1,303,686) -0.69% 18,980 0.62% (53,293) -50.61% (630,077) -0.35% 122,185 216.28% (12,750) -23.14% $ (554,955) -0.30% Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 Fund / Appropriation Unit Group Actual Revised 532 - Public Health Grants Revenues OPER - Operating 7,683,294 8,274,503 Fund 532 Total Sources 7,683,294 8,274,503 685 - Benefits Trust Revenues OPER - Operating 152,897,068 164,540,161 Revenues BH16 - Benefits Holiday FY 2016 (5,734,212) Fund 685 Total Sources 147,162,856 164,540,161 686 - Benefits Trust-Agency Revenues OPER - Operating 14,267,513 14,922,290 Fund 686 Total Sources 14,267,513 14,922,290 Total Sources $ 169,113,663 $ 187,736,954 100 - General Expenditures OPER - Operating 181,805 283,762 Fund 100 Total Uses 181,805 283,762 532 - Public Health Grants Expenditures OPER - Operating 7,273,950 8,274,503 Fund 532 Total Uses 7,273,950 8,274,503 685 - Benefits Trust Expenditures OPER - Operating 151,189,065 158,452,761 Expenditures NRNP - Non Recurring Non Project 105,001 500,400 Fund 685 Total Uses 151,294,066 158,953,161 686 - Benefits Trust-Agency Expenditures OPER - Operating 14,520,499 14,922,290 Fund 686 Total Uses 14,520,499 14,922,290 Total Uses $ 173,270,320 $ 182,433,716 FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Variance % 7,602,146 7,602,146 7,941,302 7,941,302 (333,201) (333,201) -4.03% -4.03% 162,494,795 162,494,795 163,210,956 163,210,956 (1,329,205) (1,329,205) -0.81% 0.00% -0.81% 15,178,398 15,178,398 $ 185,275,339 15,281,010 15,281,010 $ 186,433,268 358,720 358,720 $ (1,303,686) 2.40% 2.40% -0.69% 272,840 272,840 281,799 281,799 (1,963) (1,963) -0.69% -0.69% 7,602,146 7,602,146 7,941,302 7,941,302 (333,201) (333,201) -4.03% -4.03% 155,394,303 103,572 155,497,875 158,174,650 200,000 158,374,650 (278,111) (300,400) (578,511) -0.18% -60.03% -0.36% 15,177,782 15,177,782 $ 178,550,643 15,281,010 15,281,010 $ 181,878,761 358,720 358,720 (554,955) 2.40% 2.40% -0.30% FY 2017 Forecast FY 2018 Adopted $ Staffing by Activity Activity Benefits Customer Assistance B Budget and Financial Services B Employee Health Risk Awareness E Employee Health Risk Reduction E Executive Management O Healthy Worksite Environment H Operations Support S Procurement P Ryan White Part A HIV-Aids R Department Total FY 2016 Adopted 7.50 8.00 1.50 4.50 5.00 1.00 11.00 38.50 FY 2017 Revised 6.00 8.00 1.20 2.60 4.00 2.20 1.00 10.50 35.50 207 6.00 8.00 1.20 2.65 4.00 2.15 1.00 11.50 36.50 6.00 8.00 1.00 2.00 4.00 3.00 1.00 1.00 10.50 36.50 Revised vs Adopted Variance Var % 0.0% 0.0% (0.20) -16.7% (0.60) -23.1% 0.0% 0.80 36.4% 1.00 N/A 0.0% 0.0% 1.00 2.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Benefits Specialist - County Benefits Vendor Relations Mgr Director - Bus Strats/HC Prgms Employee Records Specialist Ergonomist - County Exec Assistant to Director Finan/Business Analyst -County Finance Manager - County Finance Support Supervisor Finance/Business Analyst Grant/Contract Admin Supv Health Educator Health Educator Supervisor Human Resources Analyst Human Resources Mngr - County Human Resources Supv - County Management Analyst Management Assistant Media Specialist Nurse Office Assistant Specialized Operations/Program Manager Operations/Program Supervisor Program Coordinator Trainer Wellness Manager Department Total FY 2016 Adopted FY 2017 Revised 1.00 2.00 2.00 3.00 1.00 1.00 0.50 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 2.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 38.50 FY 2017 Forecast 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 4.00 1.00 1.00 0.50 1.00 1.00 1.00 2.00 35.50 FY 2018 Adopted 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 3.00 1.00 1.00 0.50 1.00 1.00 1.00 2.00 1.00 36.50 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 3.00 1.00 1.00 0.50 1.00 1.00 1.00 2.00 1.00 36.50 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 100.0% 0.0% 0.0% 0.0% 0.0% (1.00) -25.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 N/A N/A 1.00 2.8% Staffing by Fund Fund 100 General 532 Public Health Grants 615 Wellness 618 Benefits Administration Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 4.00 3.00 3.00 3.00 - 0.0% 11.00 10.50 11.50 11.50 1.00 9.5% 6.00 6.00 6.00 6.00 - 0.0% 17.50 16.00 16.00 16.00 - 0.0% 38.50 35.50 36.50 36.50 1.00 2.8% Budget Highlights  The fixed benefit rate remained flat from FY 2017 to FY 2018.  Increase one time expenditures by $200,000 for consulting, audits and implementation of a new benefits administration system, and replacement of large fitness equipment.  New contract with OptumRx will substantially reduce the amounts paid for prescriptions by the Coinsurance Prescription Plan.  Decrease Ryan White grant revenues by $333,201 based on anticipated funding.  Decrease fully insured voluntary benefits programs by $471,790 due to enrollment. 208 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Programs and Activities Benefits and Wellness Support Program The purpose of the Benefits and Wellness Support Program is to provide administrative and customer support services to participants and departments so they can effectively utilize benefits and wellness services. Activities that comprise this program include:  Employee Benefits Customer Assistance Employee Benefits Customer Assistance Activity The purpose of the Employee Benefits Customer Assistance Activity is to provide assistance and information to benefit-eligible employees and their dependents so they can effectively use and appreciate their County benefits. Mandates: Administrative mandate. Measure Type Result Measure Description Percentage of customers indicating they were satisfied with the response to their call FY 2016 Actual Output Number of responses to benefits customer service inquiries Demand Expenditure Ratio Number of benefits customer service inquiries received Expenditure per response to benefits customer service inquiries $ TOTAL USES $ FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 85.0% 85.0% N/A N/A N/A 17,617 18,081 18,583 18,978 18,583 18,978 17,369 18,029 (1,214) (949) -6.5% -5.0% 1.82 6.1% (4,611) -0.8% 26.79 $ 29.91 $ 27.28 $ 31.73 $ Expenditure 471,927 $ 555,774 $ 506,894 $ 551,163 $ Employee Health Benefits Program The purpose of the Employee Health Benefits program is to provide health insurance benefit services to eligible employees and their dependents so they can have access to effective and affordable health care. Activities that comprise this program include:  Employee Dental Benefits  Employee Medical Benefits  Employee Vision Insurance Employee Dental Benefits Activity The purpose of the Employee Dental Benefits Activity is to provide dental insurance coverage to eligible employees and their dependents so they can have access to effective and affordable dental care. Mandates: Administrative mandate. 209 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percentage of dental claims expense to premium revenue (loss ratio) Result Percentage of surveyed employees receiving dental insurance coverage who are satisfied with their benefits Output Average number of subscribers receiving dental insurance coverage Output Average number of members receiving dental insurance coverage Expenditure Ratio Expenditure per subscriber who received dental insurance coverage Expenditure per member who received dental insurance coverage Expenditure Ratio Department Budgets — Expanded Employee Benefits and Health FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 102.7% 100.0% 100.0% 100.0% 0.0% 0.0% N/A 86.0% 86.0% N/A N/A N/A 11,617 11,681 11,681 11,603 (78) -0.7% 27,589 27,975 27,975 27,677 (298) -1.1% $ 792.76 $ 829.22 $ 829.46 $ 854.32 $ 25.10 3.0% $ 333.81 $ 346.24 $ 346.34 $ 358.16 $ 11.91 3.4% TOTAL SOURCES $ 8,953,432 $ 9,686,176 $ 9,688,132 $ 9,912,681 $ 226,505 2.3% TOTAL USES $ 9,209,457 $ 9,686,176 $ 9,688,873 $ 9,912,681 $ 226,505 2.3% Revenue Expenditure Activity Narrative: Employee dental insurance is part of Maricopa County's employee compensation package. The Dental PPO plans include a "progressive/regressive" feature, in which members' deductibles are higher or lower depending on whether or not they have received preventive check-ups throughout the year. A gradual increase in expenditures from FY 2016 to the present, results from increases in the price of care and treatment. The increase in revenues results in a cost shift to the Departments and Employees to maintain structural balance. Employee Medical Benefits Activity The purpose of the Employee Medical Benefits Activity is to provide medical, prescription drug and behavioral health insurance coverage to eligible employees and their dependents so they can have access to effective and affordable medical care. Mandates: The Patient Protection and Affordable Care Act of 2010 (111-148), §§1513 stipulates the shared responsibility of large employers to provide employees the opportunity to enroll in a minimum essential health coverage insurance plan or pay a fine. §§1302 of this Act outlines the components of the essential health benefits required of employers who comply with §§1513. Measure Type Result Measure Description Percentage of medical, prescription drug and behavior health claims expense to premium revenue (loss ratio) 99.6% 100.0% 100.0% 100.0% 0.0% 0.0% Output Average number of subscribers receiving medical insurance coverage 11,624 11,685 11,685 10,745 (940) -8.0% Output Average number of members receiving medical insurance coverage 27,494 27,383 27,383 27,396 13 0.0% Expenditure Ratio Expenditure per subscriber receiving medical benefit coverage Expenditure per member receiving medical benefit coverage 1,062.56 8.6% Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % $ 9,947.46 $ 12,335.57 $ 12,105.20 $ 13,398.13 $ $ 4,205.62 $ 5,263.89 $ 5,165.58 $ 5,254.89 $ (9.00) -0.2% Revenue TOTAL SOURCES $ 114,156,660 $ 150,590,765 $ 131,822,369 $ 143,941,541 $ (6,649,224) -4.4% TOTAL USES $ 115,629,235 $ 144,141,131 $ 141,449,208 $ 143,962,901 $ -0.1% Expenditure (178,230) Activity Narrative: This activity is a combination of three services: Medical, Pharmacy and Behavioral Health. There is minimal change in expenditure expectations for FY 2018. Employee Vision Benefits Activity The purpose of the Employee Vision Benefits Activity is to provide vision insurance coverage to eligible employees, retirees and their dependents so they can have access to effective and affordable vision care. Mandates: Administrative mandate. 210 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Measure Type Result Measure Description Percentage of vision claims expenses to premium revenue (loss ratio) Result Percentage of employees receiving vision insurance coverage who are satisfied Output Average number of subscribers receiving vision insurance coverage Output Average number of members enrolled in vision insurance coverage Expenditure Ratio Expenditure per subscriber who received vision insurance coverage Expenditure per member who received vision insurance coverage $ TOTAL SOURCES $ 1,706,834 $ 1,713,648 $ 1,710,452 TOTAL USES $ 1,461,193 $ 1,713,648 $ 1,710,453 Expenditure Ratio FY 2016 Actual $ FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 83.9% 100.0% 100.0% 100.0% 0.0% 0.0% N/A 90.0% 90.0% N/A N/A N/A 11,254 11,408 11,408 11,261 (147) -1.3% 26,871 27,543 27,543 27,069 (474) -1.7% 129.84 $ 54.38 $ 150.21 $ 62.22 $ 149.93 $ 153.26 $ 3.05 2.0% 62.10 $ 63.76 $ 1.54 2.5% $ 1,725,916 $ 12,268 0.7% $ 1,725,916 $ 12,268 0.7% Revenue Expenditure Activity Narrative: Vision insurance benefits are a key component of Maricopa County’s total compensation package. The availability of eye care and corrective eyewear helps employees safely perform their jobs. Expenditures and revenues are almost flat with outputs maintaining an almost flat pattern as well. Employee Health and Wellness Program The purpose of the Employee Health and Wellness Program is to provide healthy worksite environments, health risk awareness, and opportunities for health risk reduction to employees so they can keep themselves healthy and productive. Activities that comprise this program include:  Employee Health Risk Awareness  Employee Health Risk Reduction  Healthy Worksite Environment Employee Health Risk Awareness Activity The purpose of the Employee Health Risk Awareness Activity is to provide preventive health screening and assessment opportunities to employees so they can be informed about their health status and potential health risks. Mandates: Administrative mandate. Measure Type Result Measure Description Percent of employees who receive both a biometric screening and health assessment Output Number of employees who received both a biometric screening and health assessment Demand Number of employees eligible to complete a biometric screening and health assessment Expenditure per employee who receives both a biometric screening and health assessment $ 116.44 $ 101.95 $ TOTAL USES $ 1,067,900 $ 957,627 $ Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 78.9% 80.6% 75.7% 75.6% (5.0%) -6.2% 9,171 9,393 9,393 8,664 (729) -7.8% 11,624 11,656 11,454 11,453 (203) -1.7% (34.03) -33.4% (369,119) -38.5% 103.94 $ 67.93 $ Expenditure 976,285 $ 588,508 $ Activity Narrative: Employee Health Risk Awareness reflects County efforts to make employees more aware of current or potential health risks. This activity includes the annual biometric screening/health assessment campaign, screenings for tobacco use, and on-site mammography and prostate examinations. Biometric screenings and on-line health assessments are provided on-site by StayWell, which also provides an employee portal that allows employees to see their results, and directs them to education and resources that they can use to reduce or forestall these risks. There has been a significant 211 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health increase in participation in biometric screenings and health assessments since FY 2013 due to restructuring incentives and introduction of the new vendor, StayWell. Employee Health Risk Reduction Activity The purpose of the Employee Health Risk Reduction Activity is to provide health coaching, education and referrals to employees so they can prevent, reduce or manage health risks. Mandates: Administrative mandate. Measure Type Result Measure Description Percent of employees who successfully complete health coaching Output Output Number of employees who engage in health coaching N/A - 80.0% 2,300 80.0% 2,300 80.0% 2,300 0.0% - 0.0% 0.0% Number of employees who receive a reimbursement for completing a Weight Watchers program Number of employee ergonomic evaluations completed 566 120 876 120 876 120 768 (108) 0.0% -12.3% Number of employees identified as high risk through biometric screenings and health assessments who are eligible for health coaching - 6,816 6,816 - (6,816) -100.0% Demand Number of employees who were identified through biometric screening as being overweight or obese - 6,816 6,816 6,816 Expenditure Ratio Expenditure per employee who successfully completes health coaching Expenditure per employee who engages in health coaching N/A $ 646.68 $ 573.00 $ 777.06 N/A $ 517.34 $ 458.40 $ Output Demand Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % - 0.0% $ 130.38 20.2% 621.65 $ 104.31 20.2% Revenue TOTAL SOURCES $ - $ 736,218 $ 759,569 $ 763,222 $ 27,004 3.7% TOTAL USES $ - $ 1,189,885 $ 1,054,317 $ 1,429,790 $ 239,905 20.2% Expenditure Activity Narrative: The Health Risk Reduction activity includes a variety of services, starting with telephonic health coaching provided by StayWell, along with nutrition, stress management and fitness education, support for weight loss programs, exercise classes, individual ergonomic evaluations, and the Employee Assistance Program. Participation in these programs could increase in FY 2018 as a result of stronger efforts at health coaching, coupled with new incentives. Healthy Worksite Environment Activity The purpose of the Healthy Worksite Environment Activity is to provide a worksite environment and culture of health to employees so they can make healthy choices. Mandates: Administrative mandate. 212 Maricopa County FY 2018 Adopted Budget Measure Type Result Department Budgets — Expanded Employee Benefits and Health Measure Description FY 2016 Actual Percent of employees who indicate that they are physically active at work for at least ten minutes at least eight times in the previous month FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 49.0% 49.0% 49.0% 0.0% 0.0% Output Number of departments receiving an ergonomic worksite evaluation or a worksite wellness environmental audit - 6 3 9 3 50.0% Output Number of employees affected by a worksite wellness environmental audit - 10,000 10,000 10,000 - 0.0% Output Number of employees affected by an ergonomic worksite evaluation - 750 750 750 - 0.0% Output Number of unique employees using on-site fitness facilities in the previous month 6,052 6,204 6,204 5,772 (432) -7.0% Demand Number of employees in worksites with 100 or more employees 10,227 10,227 10,227 9,999 (228) -2.2% Demand Number of employees with access to on-site fitness facilities 2,741 11,508 11,508 5,516 (5,992) -52.1% Expenditure Ratio Expenditures per employee $ - $ TOTAL USES $ - 34.29 $ 30.60 $ 30.02 $ (4.27) -12.4% 406,820 $ (37,017) -8.3% Expenditure $ 443,837 $ 396,042 $ Activity Narrative: Healthy Worksite Environment reflects the County’s efforts to create an environment at the worksite that enables and supports employees in making healthier choices in nutrition, exercise, managing stress, etc. This activity incorporates the operation of the County's existing on-site fitness facilities at 301 W Jefferson and at Transportation and Flood Control in the Durango campus, along with several satellite locations with only one or two pieces of equipment. The department is also starting to conduct worksite-level wellness and ergonomic reviews in order to identify areas that could be made more conducive to employee wellness. Budgeted non-recurring expenditures for fitness equipment are reduced in FY 2018. Ryan White HIV/AIDS – Part A Program The purpose of the Ryan White HIV/AIDS – Part A Program is to provide a continuum of care containing a mix of core medical services and essential support services to eligible people living with HIV/AIDS so they can achieve optimal health, well-being and self-determination. Activities that comprise this program include:  Ryan White Part A HIV/AIDS Services Ryan White Part A HIV/AIDS Services Activity The purpose of the Ryan White Part A HIV/AIDS Services Activity is to provide HIV-related health care and support services to eligible people living with HIV/AIDS so they can improve their health, manage their disease and reduce the risk of transmission to others. Mandates: Discretionary. Measure Type Result Output Output Demand Expenditure Ratio Measure Description Percent of clients with suppressed Viral load Number of non-medical support units of service received Number of core medical units of service received Average number of eligible clients Expenditure per eligible client receiving core medical services FY 2016 Actual N/A N/A N/A N/A FY 2017 Revised 71.0% 52,016 154,368 1,125 FY 2017 Forecast 71.0% 52,016 154,368 1,125 FY 2018 Adopted 71.0% 52,016 154,368 1,125 Rev vs Adopted Variance Var 0.0% - % 0.0% 0.0% 0.0% 0.0% N/A $ 7,355.11 $ 6,757.46 $ 6,926.86 $ (428.25) -5.8% TOTAL SOURCES N/A $ 8,274,503 $ 7,602,146 $ 7,941,302 $ (333,201) -4.0% TOTAL USES N/A $ 8,274,503 $ 7,602,146 $ 7,792,720 $ (481,783) -5.8% Revenue Expenditure 213 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Activity Narrative: Historical comparison is not available as all measures were new in FY 2017. This activity expenditure was reduced due to anticipated grant revenue and expenditures. Voluntary and Other Benefits Program The purpose of the Voluntary and Other Benefits Program is to provide life, short-term disability and other optional benefit services to eligible employees so they can protect their financial security and benefit from group savings. Activities that comprise this program include:  Employee Flexible Spending Accounts  Employee On-Site Pharmacy and Clinic  Employee Group Legal Insurance Benefits  Employee Short Term Disability Insurance  Employee Life Insurance Benefits Employee Flexible Spending Accounts Activity The purpose of the Employee Flexible Spending Accounts Activity is to provide elective reimbursement benefits to eligible employees so they can contribute pre-tax earnings to pay for health care expenses that are not covered by their insurance program and dependent care expenses. Mandates: Administrative mandate. Measure Type Result Measure Description Percentage of employees satisfied with their health care flexible spending account N/A 90.3% 90.3% N/A N/A N/A Result Percentage of employees satisfied with their dependent care flexible spending account N/A 96.0% 96.0% N/A N/A N/A Output Average number of employees participating in a flexible spending account of any type 2,216 2,248 2,248 2,108 (140) -6.2% Demand Average number of employees enrolled in a flexible spending account of any type Expenditure per employee participating in a dependent care or health care flexible spending account 2,216 2,248 2,248 2,108 (140) -6.2% $ 1,538.07 $ 1,499.92 $ 1,505.19 $ 1,609.54 $ 109.62 7.3% TOTAL SOURCES $ 3,408,602 $ 3,371,822 $ 3,383,664 $ 3,392,911 $ 21,089 0.6% TOTAL USES $ 3,408,369 $ 3,371,822 $ 3,383,664 $ 3,392,911 $ 21,089 0.6% Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Revenue Expenditure Activity Narrative: Flexible Spending Accounts (FSAs) are voluntary benefits. Maricopa County does not fund FSAs, but bears the cost of administering them. Revenues fully cover expenditures over the cycle. Since this activity is based on enrollment in the program the cause for the increase in revenue and expenditures is due to an increase in enrollment for FY 2018. Employee Group Legal Insurance Benefits Activity The purpose of the Employee Group Legal Insurance Benefits Activity is to provide pre-paid legal insurance at group rates to County employees so they can affordable legal services. Mandates: Administrative mandate. 214 Maricopa County FY 2018 Adopted Budget Measure Type Result Department Budgets — Expanded Employee Benefits and Health Measure FY 2016 Actual Description Percentage of employees enrolled in the Prepaid Legal Benefit plan who rated the plan as affordable according to the annual benefit satisfaction survey results Output Average number of employees receiving group prepaid legal services Demand Average number of employees enrolled in group prepaid legal insurance Expenditure per employee receiving group prepaid legal insurance $ Expenditure Ratio FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 89.0% 89.0% N/A N/A N/A 25,775 26,400 26,400 26,904 504 1.9% 25,775 26,400 26,400 26,904 504 1.9% $ 0.08 0.5% - $ 15.74 $ 16.01 $ 15.82 Revenue TOTAL SOURCES $ - $ 415,536 $ 422,961 $ 425,510 $ 9,974 2.4% TOTAL USES $ - $ 415,536 $ 422,633 $ 425,510 $ 9,974 2.4% Expenditure Activity Narrative: The Maricopa County employee group legal insurance program is voluntary and fully funded by employees. Since this activity is based on enrollment in the program the cause for the increase in revenue and expenditures is due to an increase in enrollment for FY 2018. Employee Life Insurance Benefits Activity The purpose of the Employee Life Insurance Benefits Activity is to provide life and accidental death and dismemberment insurance coverage to eligible employees and their dependents so they can obtain affordable financial assistance in the event of death or dismemberment. Mandates: Administrative mandate. Measure Type Result Measure Description FY 2016 Actual Percentage of employees receive basic life, additional life, accidental death and dismemberment insurance, child life, and spousal life insurance coverage who rated the benefit as affordable FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 82.5% 82.5% N/A N/A N/A Output Average number of employees who receive basic life, additional life, accidental death and dismemberment, child life, and spousal life insurance coverage 12,978 12,953 12,953 12,866 (87) -0.7% Demand Average number of employees enrolled in basic life, additional life and accidental death and dismemberment, child life, and spousal life insurance coverage 12,978 12,953 12,953 12,866 (87) -0.7% Expenditure Ratio Expenditure per employee who receives basic life, additional life, accidental death and dismemberment, child life and/or spouse life insurance coverage $ 374.00 $ 385.82 $ 395.30 $ TOTAL SOURCES $ 4,936,313 $ 4,997,568 $ 5,120,340 $ 5,132,286 TOTAL USES $ 4,853,724 $ 4,997,568 $ 5,120,340 $ 5,132,286 398.90 $ 13.08 3.4% $ 134,718 2.7% $ 134,718 2.7% Revenue Expenditure Activity Narrative: The Maricopa County employee life insurance program is voluntary and fully funded by employees. Since this activity is based on enrollment in the program the cause for the increase in revenue and expenditures is due to an increase in enrollment for FY 2018. Employee On-Site Pharmacy and Clinic Activity The purpose of the Employee On-Site Pharmacy and Clinic Activity is to provide pharmacy and convenience care clinic services to County employees so they can quickly and inexpensively address their health needs. Mandates: Administrative mandate. 215 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percentage of employees satisfied with on-site convenience care clinic services Result Percentage of employees satisfied with on-site pharmacy services Output Number of pharmacy and clinic units of service provided (clinic visits plus prescriptions filled) Number of clinic visits completed Number of prescriptions filled Number of pharmacy and clinic units of service requested (clinic visits plus prescriptions requested) Output Output Demand Expenditure Ratio Department Budgets — Expanded Employee Benefits and Health FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 100.0% 100.0% 100.0% 0.0% 0.0% N/A 100.0% 100.0% 100.0% 0.0% 0.0% 19,518 2,429 17,089 34,102 2,562 31,540 34,102 2,562 31,540 18,576 2,607 15,969 (15,526) 45 (15,571) N/A 1.8% -49.4% 19,518 34,102 34,102 18,576 (15,526) -45.5% 31.29 115.8% Expenditure per pharmacy/clinic unit of service provided $ - $ TOTAL SOURCES $ - $ 541,822 $ 720,234 $ 633,447 $ 91,625 16.9% TOTAL USES $ - $ 921,822 $ 1,182,700 $ 1,083,447 $ 161,625 17.5% 27.03 $ 34.68 $ 58.33 $ Revenue Expenditure Activity Narrative: Services provided by the on-site pharmacy and clinic in the County Administration building are reimbursed by patients and health plans. The pharmacy and clinic operate at a direct financial loss, but generate tangible and intangible benefits that are estimated to outweigh the net cost of the operation. The net operating cost can be reduced by bringing in additional patient volume, which will be generated by a new copay structure and agreements to serve employees of the State and other large public sector employers. Employee Short-Term Disability Insurance Activity The purpose of the Employee Short-Term Disability Insurance Activity is to provide short-term disability insurance coverage to eligible employees so they can affordably obtain income replacement in the event of a disability that prevents them from working. Mandates: Administrative mandate. Measure Type Result Measure Description Percentage of short-term disability claims expense to premium revenue (loss ratio) 78.5% 100.0% 100.0% 100.0% 0.0% 0.0% Result Percentage of employees who rate their short-term disability insurance as affordable according to the annual benefit satisfaction survey N/A 82.0% 82.0% N/A N/A N/A Output Average number of employees receiving short-term disability insurance 8,648 8,703 8,703 8,631 (72) -0.8% Demand Average number of employees enrolled in short-term disability insurance Expenditure per employee who received short-term disability insurance coverage 8,648 8,703 8,703 8,631 (72) -0.8% $ 241.29 $ 326.50 $ 275.14 $ (47.00) -14.4% TOTAL SOURCES $ 2,824,754 $ 2,841,507 $ 2,813,166 $ 2,112,311 $ (729,196) -25.7% TOTAL USES $ 2,086,688 $ 2,841,507 $ 2,394,573 $ 2,412,311 $ (429,196) -15.1% Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 279.49 $ Revenue Expenditure Activity Narrative: The Maricopa County short-term disability program is voluntary and fully funded by employees. Since this activity is based on enrollment in the program the cause for the decrease in revenue and expenditures is due to a decrease in enrollment for FY 2018. 216 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Appropriated Budget Reconciliation General Fund (100) Operating Expenditure FY 2017 Adopted Budget $276,946 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $6,816 $6,816 Employee Compensation and Benefits Total $6,816 FY 2017 Revised Budget $283,762 FY 2018 Baseline Budget $283,762 Base Adjustments: Base Adjustments: Base Telecom Adjustment ($1,801) Risk Management Adjustment ($162) Base Adjustments Total ($1,963) Base Adjustments Total ($1,963) FY 2018 Adopted Budget $281,799 Percent Change From Baseline -0.69% 217 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Public Health Grants Fund (532) Operating FY 2017 Adopted Budget Expenditure Revenue $7,891,088 $7,891,088 $383,415 $383,415 $383,415 $383,415 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Ryan White Carryover Grant Funding C-39-16-002-G-01 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget $383,415 $383,415 $8,274,503 $8,274,503 ($383,415) ($383,415) ($383,415) ($383,415) ($383,415) ($383,415) $7,891,088 $7,891,088 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Ryan White Carryover Grant Funding C-39-16-002-G-01 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,678 Central Service Cost Allocation $12,791 Risk Management Adjustment ($166) Base Adjustments Total $15,303 Base Adjustments Total $15,303 Grants, Donations and Intergovernmental Agreements: Grants: Grant Revenue & Expenditure Adjustments Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 218 $34,911 $50,214 $34,911 $50,214 $34,911 $50,214 $7,941,302 $7,941,302 0.64% 0.64% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Benefits Trust Fund (685) Operating Expenditure Revenue FY 2017 Adopted Budget $158,452,761 $164,540,161 FY 2017 Revised Budget $158,452,761 $164,540,161 FY 2018 Baseline Budget $158,452,761 $164,540,161 Base Adjustments: Base Adjustments: Base Telecom Adjustment $4,477 Central Service Cost Allocation $86,202 Risk Management Adjustment ($1,306) Base Adjustments Total $89,373 Base Adjustments Total $89,373 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget ($367,484) ($1,329,205) ($367,484) ($1,329,205) ($367,484) ($1,329,205) $158,174,650 $163,210,956 Percent Change From Baseline -0.18% -0.81% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $500,400 FY 2017 Revised Budget $500,400 Non Recurring: Non Recurring: Other Non Recurring ($500,400) Non Recurring Total ($500,400) Non Recurring Total ($500,400) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $200,000 Non Recurring Total $200,000 Non Recurring Total $200,000 FY 2018 Adopted Budget $200,000 219 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Benefits Trust Fund (685) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 17,606,814 147,162,856 Non-Recurring Total Sources: $ 11,826,852 164,540,161 $ 147,162,856 $ 164,540,161 $ 164,540,161 $ $ 162,494,795 20,472,505 163,210,956 - $ 13,475,585 162,494,795 164,540,161 $ 11,826,852 $ 163,210,956 Uses Operating Non-Recurring Total Uses: $ Structural Balance Accounting Adjustments 151,189,065 158,452,761 158,452,761 155,394,303 105,001 500,400 500,400 103,572 158,174,650 200,000 $ 158,953,161 $ 158,953,161 $ 155,497,875 $ 158,374,650 $ (4,026,209) $ 6,087,400 $ 6,087,400 $ 7,100,492 $ 5,036,306 $ (19) $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 151,294,066 13,475,585 13,475,585 $ - 17,413,852 17,413,852 $ $ - 17,413,852 17,413,852 $ $ - 20,472,505 20,472,505 $ $ - 25,308,811 25,308,811 Benefits Trust-Agency Fund (686) Operating Expenditure Revenue FY 2017 Adopted Budget $14,922,290 $14,922,290 FY 2017 Revised Budget $14,922,290 $14,922,290 FY 2018 Baseline Budget $14,922,290 $14,922,290 $358,720 $358,720 $358,720 $358,720 $358,720 $358,720 $15,281,010 $15,281,010 2.4% 2.4% Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 220 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Employee Benefits and Health Benefits Trust-Agency Fund (686) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ Sources Operating - $ 14,267,513 Non-Recurring Total Sources: FY 2017 (339,250) $ 14,922,290 $ 14,267,513 14,922,290 Forecast Adopted FY 2017 FY 2017 FY 2018 (339,250) $ 14,922,290 $ $ 15,178,398 616 15,281,010 - $ - 15,178,398 14,922,290 $ Revised $ 15,281,010 Uses Operating 14,520,499 Non-Recurring 14,922,290 - Total Uses: $ Structural Balance $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 14,520,499 $ 14,922,290 - 15,177,782 $ 14,922,290 15,281,010 - - $ 15,177,782 $ 15,281,010 - $ - $ 616 $ - $ - $ - $ - $ - $ (339,250) (339,250) $ $ 616 616 (252,986) $ 252,986 14,922,290 221 (339,250) (339,250) $ 616 616 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Enterprise Technology Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of the Office of Enterprise Technology (OET) is to provide proven, innovative, and costeffective technology solutions to County departments so they can transform their operations to best serve their customers and citizens. Vision To be recognized as a first-class technology organization by the customers we serve. Strategic Goals Department Specific By January 2019, OET will leverage previous technology infrastructure investments, including increased bandwidth, improved network routing, improved wireless infrastructure, identity and access management, unified communications, and information security, to further enhance access to County services and to lower cost of operations by 2-4%. Status: In FY 2017 OET realized a 2.96% reduction in its General Fund Operating budget and a 45.87% reduction in capital project budget from FY 2016. OET increased its network reliability from 92.36% in FY 2015 to 99.75% in FY 2017. Department Specific By May 2019, OET will complete the implementation of all phases of its Service Management System (SMS) Initiative to improve the timeliness and quality of service as compared with FY 2016 measurements (collected during FY 2016). Status: OET added request and incident management functionality to the SMS in FY 2017. First contact resolution through the Service Desk is 31.2% in FY 2017, average answer time was reduced by 12 seconds from FY 2016 to FY 2017, and the number of service requests totaled 47,175 for FY 2017 compared to 30,180 in FY 2016. 222 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Sources and Uses by Activity Activity Revenues ENET - Enterprise Network Services FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 6,307,451 GGOV - General Government 15,510 GISA - GIS Application Dev and Supp 6,201,624 (12,999) 6,310,576 (13,367) Revised vs Adopted Variance Variance % 8,093,113 1,891,489 30.50% 10,000 22,999 -176.93% 212,125 553,820 553,820 339,286 (214,534) -38.74% OCTR - Customer Resource 8,886,944 12,243,706 11,548,352 11,686,128 (557,578) -4.55% RDNW - Wireless Systems 3,013,179 3,203,002 3,195,147 3,842,783 639,781 19.97% SPPT - Operations Support 4,125 9,000 3,944 9,000 Revenues Total Sources $ 18,439,334 $ 22,198,153 $ 21,598,472 $ 23,980,310 1,782,157 0.00% 8.03% 569,965 9.10% Expenditures APPD - App Development and Supp Svcs BDFS - Budget and Financial Services CSCA - Central Service Cost Alloc ENET - Enterprise Network Services GISA - GIS Application Dev and Supp 4,220,449 ITCN - IT Consulting OCTR - Customer Resource 6,089,244 6,834,248 406,802 557,186 524,885 585,787 28,601 5.13% 1,027,047 1,014,202 1,067,070 975,878 (38,324) -3.78% 29,236,077 26,826,289 24,143,953 38,901,287 1,509,852 894,291 653,584 665,854 79,253 122,161 110,825 122,235 74 0.06% 342,437 439,603 393,644 440,283 680 0.15% HRAC - Human Resources INFR - Infrastructure 6,264,283 $ 12,074,998 (228,437) 45.01% -25.54% 1,584,942 1,492,851 1,386,454 1,525,362 32,511 2.18% 10,665,308 12,219,280 12,179,559 12,006,143 (213,137) -1.74% ODIR - Executive Management 1,741,638 727,096 677,199 727,734 638 0.09% RDNW - Wireless Systems 2,483,907 2,624,357 2,699,079 3,201,619 577,262 22.00% 235,763 257,891 42,127 123,793 (134,098) -52.00% RISK - Risk Premiums SPPT - Operations Support Expenditures 1,452,831 1,747,368 1,690,144 1,981,126 233,758 Total Uses $ 54,986,306 $ 55,186,858 $ 51,657,767 $ 68,091,349 $ 12,904,491 13.38% 23.38% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Miscellaneous FY 2016 Actual FY 2017 Revised FY 2017 Forecast Variance 553,820 553,820 339,286 18,161,822 21,648,332 21,046,465 23,622,024 1,973,692 9.12% 19,000 22,999 -575.12% 57,380 (3,999) (1,813) 13,708,907 14,888,865 14,696,992 15,096,333 (214,534) Variance % 220,132 Total Sources $ 18,439,334 $ 22,198,153 $ 21,598,472 $ 23,980,310 Expenditures Personal Services Revised vs Adopted FY 2018 Adopted $ -38.74% 1,782,157 8.03% 207,468 1.39% Expenditures Supplies 3,657,150 779,779 661,441 854,726 74,947 9.61% Expenditures Services 32,692,519 38,182,739 33,906,165 45,055,665 6,872,926 18.00% Expenditures Other Financing Uses 1,390,007 1,335,475 1,335,475 8,007 (1,327,468) -99.40% Expenditures Capital Outlay 3,537,723 1,057,694 7,076,618 - 7,076,618 0.00% Total Uses $ 54,986,306 $ 55,186,858 $ 51,657,767 $ 68,091,349 $ 12,904,491 23.38% 223 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 212,125 Revenues NRNP - Non Recurring Non Project Revenues VMW1 - VM Ware Non-Recurring 8,007 Fund 100 Total Sources 220,132 681 - Telecommunications Revenues OPER - Operating 18,219,202 Fund 681 Total Sources 18,219,202 Total Sources $ 18,439,334 $ 100 - General Expenditures OPER - Operating 11,084,802 Expenditures NRNP - Non Recurring Non Project ITM0 - Information Technology Expenditures …..Maintenance Operating 14,063,478 Expenditures CYB1 - Cyber Security NRNP 3,425,366 Expenditures EDCS - Entprise Data Cntr Systems 2,984,625 Expenditures EDNK - Enterprise Data Networking Expenditures DLRP - Desktop-Laptop Replacement 686,363 CMW1 - Content Management System Expenditures …..Web Expenditures VMW1 - VM Ware Non-Recurring 1,390,007 Expenditures CGI2 - Advantage 2x Hosting Charges 872,357 Expenditures CYBS - Cyber Security - Major Maint 184,472 Expenditures ETPS - Telephone - Major Maint Expenditures MAD1 - Microsoft Active Directory Fund 100 Total Uses 34,691,470 255 - Detention Operations Expenditures OPER - Operating 917,899 Expenditures DLRP - Desktop-Laptop Replacement 14,883 Fund 255 Total Uses 932,782 681 - Telecommunications Expenditures OPER - Operating 18,081,602 Expenditures NRNP - Non Recurring Non Project 1,280,452 Fund 681 Total Uses 19,362,054 Total Uses $ 54,986,306 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 553,820 8,007 561,827 553,908 8,007 561,915 Revised vs Adopted Variance 339,286 8,007 347,293 21,636,326 21,036,557 23,633,017 21,636,326 21,036,557 23,633,017 22,198,153 $ 21,598,472 $ 23,980,310 (214,534) (214,534) $ 1,996,691 1,996,691 1,782,157 Variance % -38.74% 0.00% 0.00% -38.19% 9.23% 9.23% 8.03% 10,862,650 1,335,475 10,808,337 1,335,475 10,849,078 1,046,059 (13,572) (289,416) -0.12% -21.67% 14,992,342 841,575 1,528,190 257,828 14,917,380 293,314 472,936 103,021 17,437,469 1,974,244 1,055,254 6,491,318 154,807 2,445,127 1,132,669 (472,936) 6,491,318 (103,021) 16.31% 134.59% -30.95% 0.00% -39.96% 985,629 281,588 259,677 31,344,954 744,379 281,588 57,089 29,013,519 241,250 361,588 3,000,000 42,611,067 (744,379) (281,588) 101,911 3,000,000 11,266,113 -75.52% 0.00% -100.00% 39.25% 0.00% 0.00% 35.94% 1,001,031 1,001,031 996,026 996,026 1,001,031 1,001,031 - 21,636,326 21,036,557 23,633,017 1,996,691 1,204,547 611,665 846,234 (358,313) 22,840,873 21,648,222 24,479,251 1,638,378 55,186,858 $ 51,657,767 $ 68,091,349 $ 12,904,491 0.00% 0.00% 0.00% 9.23% -29.75% 7.17% 23.38% Staffing by Activity Activity App Development and Supp Svcs A Budget and Financial Services B Customer Resource O Enterprise Network Services E Executive Management O GIS Application Dev and Supp G Human Resources H IT Consulting I Operations Support S Wireless Systems R Department Total FY 2016 Adopted 37.00 8.00 46.00 55.00 4.00 18.50 2.00 24.50 2.00 19.00 216.00 FY 2017 Revised 36.00 8.00 47.00 54.00 4.00 18.50 2.00 23.00 2.00 19.00 213.50 224 FY 2017 Forecast 37.00 8.00 47.00 53.00 4.00 18.50 2.00 23.00 2.00 19.00 213.50 FY 2018 Adopted 34.49 8.00 45.00 54.00 4.00 18.50 2.00 19.00 2.00 28.00 214.99 Revised vs Adopted Variance Var % (1.51) -4.2% 0.0% (2.00) -4.3% 0.0% 0.0% 0.0% 0.0% (4.00) -17.4% 0.0% 9.00 47.4% 1.49 0.7% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrator Applications Development Mgr Applications Development Supv Business/Systems Analyst Business/Systems Analyst-Sr/Ld Chief Informatn Security Ofcr Chief Technology Officer Computer Operator Database Administrator Database Administrator - Sr/Ld Deputy Director - OET/Adv Svcs Deputy Director - OET/Infrastr Director - GIS Enterprise Architect Exec Assistant to Director Finance Manager - Large Finance/Business Analyst GIS Programmer/Analyst GIS Programmer/Analyst - Sr/Ld GIS Technician Help Desk Coordinator Help Desk Coordinator - Sr/Ld HST Analyst Human Resources Analyst Human Resources Specialist IT Consultant IT Division Manager IT PMO Manager IT Program Manager IT Project Manager IT Security Analyst IT Security Analyst Sr/Ld IT Senior Manager IT Services Supervisor Management Analyst Network Engineer Network Engineer - Sr/Ld Office Assistant Office Assistant Specialized Operations Support Analyst Operations Support Anlst-Sr/Ld PC/LAN Technician PC/LAN Technician Sr/Ld Procurement Specialist Programmer/Analyst Programmer/Analyst - Sr/Ld Quality Assurance Analyst Software Architect System Administrator System Administrator - Sr/Ld Systems Admin & Analysis Mgr Systems Admin & Analysis Supv Telecomm Engineer Telecomm Engineer - Sr/Ld Telecomm Prgrmr/Analyst Telecomm Prgrmr/Analyst-Sr/Ld Telecommunications Technician Telecommunications Tech-Sr/Ld FY 2016 Adopted 1.00 4.00 2.00 1.00 6.00 3.00 9.00 1.00 1.00 6.00 4.00 1.00 1.00 1.00 9.00 1.00 2.00 11.00 1.50 6.00 2.00 3.00 1.00 1.00 8.50 6.00 1.00 4.00 3.00 2.00 4.00 5.00 4.00 1.00 3.00 3.00 1.00 1.00 2.00 7.00 10.00 1.00 1.00 14.00 1.00 6.00 8.00 3.00 2.00 6.00 2.00 1.00 5.00 11.00 8.00 FY 2017 Revised 2.00 2.00 2.00 3.00 2.00 4.00 10.00 1.00 1.00 5.00 4.00 1.00 1.00 1.00 10.00 1.00 1.00 2.00 8.00 3.00 1.50 6.00 2.00 3.00 1.00 1.00 8.00 5.00 1.00 5.00 3.00 2.00 4.00 6.00 4.00 1.00 3.00 3.00 1.00 1.00 2.00 8.00 10.00 1.00 2.00 11.00 1.00 1.00 7.00 8.00 2.00 2.00 6.00 1.00 1.00 5.00 10.00 8.00 225 FY 2017 Forecast 2.00 2.00 2.00 3.00 2.00 3.00 10.00 1.00 1.00 6.00 4.00 1.00 1.00 1.00 9.00 1.00 1.00 2.00 8.00 3.00 1.50 6.00 2.00 3.00 1.00 1.00 8.00 5.00 1.00 4.00 3.00 2.00 4.00 6.00 4.00 1.00 3.00 3.00 1.00 1.00 2.00 8.00 10.00 1.00 2.00 13.00 1.00 1.00 7.00 8.00 2.00 2.00 6.00 1.00 1.00 5.00 10.00 8.00 FY 2018 Adopted 2.00 2.00 2.00 3.00 2.00 3.00 8.00 1.00 1.00 5.00 3.49 1.00 1.00 1.00 10.00 1.00 1.00 2.00 8.00 3.00 1.50 6.00 2.00 3.00 1.00 1.00 7.00 5.00 1.00 5.00 3.00 2.00 4.00 6.00 4.00 1.00 3.00 3.00 2.00 1.00 2.00 7.00 9.00 1.00 2.00 11.00 1.00 8.00 8.00 2.00 2.00 10.00 3.00 2.00 5.00 10.00 8.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% N/A 0.0% 0.0% (1.00) -25.0% (2.00) -20.0% 0.0% 0.0% N/A 0.0% (0.51) -12.8% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -12.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 100.0% 0.0% N/A 0.0% (1.00) -12.5% (1.00) -10.0% 0.0% 0.0% 0.0% (1.00) -100.0% 0.0% 1.00 14.3% 0.0% 0.0% 0.0% 4.00 66.7% 2.00 200.0% 1.00 100.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Staffing by Market Range Title (continued) Market Range FY 2016 Adopted Trainer Warehouse/Inventory Specialist Web Designer/Developer Web Designer/Developer - Sr/Ld Department Total FY 2017 Revised 1.00 1.00 1.00 216.00 FY 2017 Forecast 1.00 1.00 213.50 FY 2018 Adopted 1.00 1.00 213.50 1.00 1.00 214.99 Revised vs Adopted Variance Var % N/A 0.0% N/A 0.0% 1.49 0.7% Staffing by Fund Fund 100 General FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 159.00 157.50 158.50 137.33 (20.17) -12.8% 681 Telecommunications 57.00 56.00 55.00 77.66 21.66 38.7% Department Total 216.00 213.50 213.50 214.99 1.49 0.7% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $80,320 for the impact of the changes in the base level telecommunication charges.  Decrease Internal Service Charges by $93,892 for the impact of the changes in risk management charges.  Decrease Revenue by $214,534 for decreased incoming revenue. General Fund (100) Operating Major Maintenance  Increase repairs and maintenance by $10,317 for content management system.  Increase repairs and maintenance by $704,274 for cyber security tools.  Decrease repairs and maintenance by $483,600 for data center maintenance and other repairs.  Increase rent and operating leases by $146,130 for data center lease.  Increase repairs and maintenance by $1,540,390 for Microsoft Enterprise License Agreement. General Fund (100) VMWare  Budget revenue of $8,007 for VMWare Software from Districts.  Budget transfers out of $8,007 for VMWare Software from Districts. General Fund (100) Content Management System Web  Budget general services of $241,250 of carry forward for Content Management System Web Services. General Fund (100) Cyber Security  Budget general services of $548,261 of carry forward for Cyber Security tools and software services.  Budget other services of $1,425,983 for Cyber Security tools and software services. General Fund (100) Cyber Security Major Maintenance  Budget repairs and maintenance of $202,588 of carry forward for Cyber Security tools and software services. 226 Maricopa County FY 2018 Adopted Budget  Department Budgets — Expanded Enterprise Technology Budget repairs and maintenance of $159,000 for Cyber Security tools. General Fund (100) Desktop Laptop Replacement  Budget general services of $154,807 of carry forward for Desktop Laptop Replacement services. General Fund (100) Enterprise Data Center Systems Major Maintenance  Budget other services of $1,055,254 of carry forward for enterprise data center operational growth. General Fund (100) Enterprise Data Networking Major Maintenance  Budget capital equipment of $6,491,318 for data networking refresh, enhancements, and equipment upgrades. General Fund (100) Microsoft Active Directory  Budget general services of $3,000,000 for Microsoft Active Directory implementation. Technology Infrastructure Fund (681) Operating  Increase expenditures by $1,987,858 to maintain structural balance.  Increase Internal Service Charges by $87,363 for the impact of the changes in the base level telecommunication charges.  Decrease Internal Service Charges by $38,324 for the impact of the changes in central service cost allocation charges.  Decrease Internal Service Charges by $40,206 for the impact of the changes in risk management charges.  Increase Revenue by $1,996,691 for increased incoming revenue. Technology Infrastructure Fund (681) Non Recurring  Budget salary and benefits and other services of $175,289 for IT Division Manager.  Budget salary and benefits and other services of $604,945 for additional wireless radio positions and related costs.  Budget capital equipment of $66,000 for radio replacements. Programs and Activities Information Technology Infrastructure Program The purpose of the Information Technology Infrastructure (Telecommunications) program is to provide a common integrated, robust, electronic platform to County departments, participating jurisdictions and the public so they can conveniently and dependably conduct business regardless of location. Activities that comprise this program include:  Enterprise Network Services  Customer Resource  Wireless Systems Enterprise Network Services Activity The purpose of the Enterprise Network Services Activity is to provide enterprise-level network and network monitoring services to County government so they can access all technology services to meet organizational goals. 227 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Mandates: Administrative mandate. Measure Type Result Measure Description Percent of time external systems (Internet) access is available. Percent of time enterprise email is available. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 99.6% 99.2% 98.6% 100.0% 98.6% 100.0% 98.6% 100.0% 0.0% 0.0% 0.0% 0.0% 99.1% 100.0% - 100.0% 100.0% - 100.0% 100.0% 988 100.0% 100.0% 988 0.0% 0.0% 988 0.0% 0.0% N/A Total hours representing 100% availability of external systems (Internet) in the reporting period. 8,659 8,448 8,448 8,448 - 0.0% Demand Total hours representing 100% availability (email) in the reporting period. 8,544 8,448 8,448 8,448 - 0.0% Demand Total hours representing 100% availability (Smart devices) in the reporting period. Number of new service work order requests received. 8,544 1,204 8,448 1,000 8,448 1,000 8,448 1,000 - 0.0% 0.0% 39,374 100.0% Result Result Result Output Demand Demand Expenditure Ratio Percent of time Smart devices enterprise services are available. Percent of new service work orders resolved. Number of new service work orders resolved. Total expenditure per new work order request resolved. $ TOTAL SOURCES $ 1,891,489 23.4% TOTAL USES $ 29,236,077 $ 26,826,289 $ 24,143,953 $ 38,901,287 $ 12,074,998 31.0% - $ - $ 24,437.20 $ 39,373.77 6,201,624 $ 6,310,576 $ 8,093,113 Revenue 6,307,451 $ $ Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand for service access and maintenance. Services contained in this activity include DNS/Wins/ Directory/Authentication, Electronic Communications, Internal County Applications, External Systems Access, Network Monitoring and Maintenance, New Technology Access, and Reliable, Redundant Enterprise Network Services. The increase in revenue is due to additional revenue for Public Safety Radio, Baseline, and Discretionary categories in the Technology Infrastructure Fund. The increase in expenditure is due to the need for additional Cyber Security Tools, Data Networking Tools, and the Microsoft Active Directory in the General Fund. Customer Resource Activity The purpose of the Customer Resource Activity is to provide desktop, data, voice, and help desk support services to County employees, their vendors, and citizens with County interests so they can maintain business continuity. Mandates: Administrative mandate. Measure Type Result Measure Description Percent of help requests resolved during reporting period. Output Demand Expenditure Ratio Number of help request resolved. Number of help requests received. FY 2016 Actual FY 2017 Revised 96.8% 39,519 40,819 Total expenditure per help resolution resolved. $ TOTAL SOURCES $ TOTAL USES 269.88 FY 2017 Forecast 77.2% 30,000 38,846 $ 407.31 FY 2018 Adopted 99.0% 48,804 49,296 $ 249.56 Rev vs Adopted Variance Var % 99.0% 48,804 49,296 $ 21.8% 18,804 10,450 28.2% 62.7% 26.9% 246.01 $ (161.30) -65.6% 8,886,944 $ 12,243,706 $ 11,548,352 $ 11,686,128 $ (557,578) -4.8% $ 10,665,308 $ 12,219,280 $ 12,179,559 $ 12,006,143 $ (213,137) -1.8% Revenue Expenditure Activity Narrative: Services in this Activity include Administration, Customer Resource Center, PC/LAN, and Voice Network Infrastructure. The decrease in revenue is due to Baseline, Cell Phone, and Discretionary categories in this Activity decreasing in the Technology Infrastructure Fund. The decrease in expenditures is due to lower costs associated with PC/LAN Services in the General Fund. 228 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Wireless Systems (Radio) Activity The purpose of the Wireless Systems (Radio) Activity is to provide public safety radio communications and maintenance services to County and other government public safety radio users so they can communicate across a reliable private wireless network. Mandates: Administrative mandate. Measure Type Result Result Output Demand Demand Expenditure Ratio Measure Description Percent of all completed radio service requests finished within two business days or less. Percent 'uptime' of radio network. FY 2016 Actual FY 2017 Revised 97.4% 99.8% 8,721 9,007,304 8,721 Number of radio service requests completed. Number of radio transmissions attempted. Number of radio service requests requested. FY 2017 Forecast 100.0% 99.6% 8,000 13,750,000 8,000 FY 2018 Adopted 98.7% 99.9% 16,405 11,111,552 16,405 Rev vs Adopted Variance Var % 98.7% 99.9% 16,405 11,111,552 16,405 (1.3%) 0.3% 8,405 (2,638,448) 8,405 -1.3% 0.3% 105.1% -19.2% 105.1% Total expenditure per radio service request completed. $ 284.82 $ 328.04 $ 164.53 $ 195.16 $ (132.88) -68.1% TOTAL SOURCES $ 3,013,179 $ 3,203,002 $ 3,195,147 $ 3,842,783 $ 639,781 16.6% TOTAL USES $ 2,483,907 $ 2,624,357 $ 2,699,079 $ 3,201,619 $ 577,262 18.0% Revenue Expenditure Activity Narrative: Services in this Activity include Mobile and Portable Radios Maintenance and Repair Services, Mobile Data Terminal Installations, Radio Programming Templates, and Two-Way Radio Network. In FY 2018, OET is continuing to implement the new counting method of number of radio transmissions instead of push-to-talk transmissions. The increase in revenue is due to additional revenue for the Public Safety Radio category in the Technology Infrastructure Fund. The increase in expenditures is due to additional Wireless Radio staffing needs and Radio Site Leases in the Technology Infrastructure Fund. Information Technology Management Program The purpose of the Information Technology Management Program is to provide IT management, leadership and services to client departments so they can obtain maximum benefit from the IT resource. Activities that comprise this program include:   Application Development and Support Services IT Consulting Application Development and Support Services Activity The purpose of the Application Development and Support Services Activity is to provide development and support services to County departments so they can work more efficiently to serve their customers. Mandates: Administrative mandate. 229 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Measure Type Result Measure Description Percent of support requests completed and initial project contacts established within the established standard timeframe. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 100.0% N/A 100.0% 100.0% N/A N/A Result Percent of Production Support service requests resolved. 92.9% 100.0% 33.3% 100.0% 0.0% 0.0% Result Percent of Project Development service requests resolved. 92.9% 100.0% 33.3% 100.0% 0.0% 0.0% Output Number of Production Support service requests resolved. 3,368 3,500 3,500 3,500 - 0.0% Output Number of Project Development service requests resolved. Demand Demand Expenditure Ratio Number of Production Support service requests. Number of Project Development service requests. Total expenditure per Production Support requests completed. 88 3,304 188 178 3,415 178 178 3,415 178 178 3,415 178 - 0.0% 0.0% 0.0% $ 1,253.10 $ 1,789.80 $ 1,739.78 $ 1,952.64 $ 162.85 8.3% TOTAL USES $ 4,220,449 $ 6,264,283 $ 6,089,244 $ 6,834,248 $ 569,965 8.3% Expenditure Activity Narrative: Services contained in this activity include General Ledger Application Support, Internet/Intranet Hosting, Other Application Support, and Website Development Services. Expenditures have increased for this Activity due to additional costs for the County’s new CGI/Advantage financial system. IT Consulting Activity The purpose of the IT Consulting Activity is to provide technology evaluation services to County departments so they can provide IT-enabled, high quality, cost effective services to customers. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of analyses completed. FY 2016 Actual 100.0% 600 600 Number of initial analysis provided. Number of analysis requests initiated. FY 2017 Revised 97.3% 600 600 FY 2017 Forecast 82.8% 600 600 FY 2018 Adopted 89.3% 600 600 Total expenditure per initial analysis provided. $ 2,641.57 $ 2,488.09 $ 2,310.76 $ TOTAL USES $ 1,584,942 $ 1,492,851 $ 1,386,454 $ Rev vs Adopted Variance Var (8.0%) - 2,542.27 $ % -8.2% 0.0% 0.0% 54.18 2.1% 32,511 2.1% Expenditure 1,525,362 $ Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand for this Activity. The increased expenditure is due to additional service costs associated with this Activity. Services within the Activity include Business Analysis, Electronic Document Management and Workflow Analysis, Project Management, and Technology Evaluation Services. 230 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Appropriated Budget Reconciliation General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $10,632,051 $553,820 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $230,599 $230,599 Employee Compensation and Benefits Total $230,599 FY 2017 Revised Budget $10,862,650 $553,820 FY 2018 Baseline Budget $10,862,650 $553,820 Base Adjustments: Base Adjustments: Base Telecom Adjustment $80,320 Risk Management Adjustment ($93,892) Base Adjustments Total ($13,572) Base Adjustments Total ($13,572) Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($214,534) Fees and Other Revenues Total ($214,534) Fees and Other Revenues Total ($214,534) FY 2018 Adopted Budget Percent Change From Baseline 231 $10,849,078 $339,286 -0.12% -38.74% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Information Technology Maintenance Operating Expenditure FY 2017 Adopted Budget $14,992,342 FY 2017 Revised Budget $14,992,342 Major Maintenance Projects: Major Maintenance Projects: Hosting & Maintenance for 3x ERPS $568,905 Major Maintenance Projects Total $568,905 Major Maintenance Projects Total $568,905 Reallocations: Reallocations: BOS Meeting AV Maintenance from D410 to D200 ($41,289) Reallocations Total ($41,289) Reallocations Total ($41,289) FY 2018 Baseline Budget $15,519,958 Major Maintenance Projects: Major Maintenance Projects: Content Management Maint $10,317 Cyber Security Tools $704,274 Data Center Colocation ($483,600) Data Center Leases $146,130 Microsoft Enterprise License Agreement $1,540,390 Major Maintenance Projects Total $1,917,511 Major Maintenance Projects Total $1,917,511 FY 2018 Adopted Budget $17,437,469 Percent Change From Baseline 12.36% 232 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $1,335,475 $8,007 FY 2017 Revised Budget $1,335,475 $8,007 ($1,335,475) ($8,007) ($1,335,475) ($8,007) ($1,335,475) ($8,007) Information and Communications Technology: Technology Projects: Other Technology Projects Technology Projects Total Information and Communications Technology Total Major Maintenance Projects: Major Maintenance Projects: Advantage 3x Hosting & Maint Contract Negot $1,038,052 Major Maintenance Projects Total $1,038,052 Major Maintenance Projects Total $1,038,052 FY 2018 Baseline Budget $1,038,052 $0 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $8,007 Fees and Other Revenues Total $8,007 Fees and Other Revenues Total $8,007 Non Recurring: Non Recurring: One-time Fund Transfer $8,007 Non Recurring Total $8,007 Non Recurring Total $8,007 FY 2018 Adopted Budget Percent Change From Baseline 233 $1,046,059 $8,007 0.77% NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Content Management System Web Expenditure FY 2017 Adopted Budget $985,629 FY 2017 Revised Budget $985,629 Information and Communications Technology: Technology Projects: Other Technology Projects ($985,629) Technology Projects Total ($985,629) Information and Communications Technology Total ($985,629) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Department Request FY17 Carryforward of unspent CMW1 approp. $241,250 Technology Projects Total $241,250 Information and Communications Technology Total $241,250 FY 2018 Adopted Budget $241,250 234 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Cyber Security NRNP Expenditure FY 2017 Adopted Budget $2,116,703 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($1,275,128) ($1,275,128) Capital Improvement Program Total ($1,275,128) FY 2017 Revised Budget $841,575 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $1,275,128 $1,275,128 Capital Improvement Program Total $1,275,128 Information and Communications Technology: Technology Projects: Other Technology Projects ($2,116,703) Technology Projects Total ($2,116,703) Information and Communications Technology Total ($2,116,703) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Department Request FY17 Carryforward of unspent CYB1 approp. $548,261 Security Incident and Event Management $1,425,983 Technology Projects Total $1,974,244 Information and Communications Technology Total $1,974,244 FY 2018 Adopted Budget $1,974,244 235 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Cyber Security - Major Maint Expenditure FY 2017 Adopted Budget $259,000 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $677 $677 Capital Improvement Program Total $677 FY 2017 Revised Budget $259,677 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($677) ($677) Capital Improvement Program Total ($677) Information and Communications Technology: Technology Projects: Other Technology Projects ($259,000) Technology Projects Total ($259,000) Information and Communications Technology Total ($259,000) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Department Request FY17 Carryforward of unspent CYBS approp. $202,588 Technology Projects Total $202,588 Information and Communications Technology Total $202,588 Major Maintenance Projects: Major Maintenance Projects: Cyber Security Tools $159,000 Major Maintenance Projects Total $159,000 Major Maintenance Projects Total $159,000 FY 2018 Adopted Budget $361,588 236 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Desktop-Laptop Replacement Expenditure FY 2017 Adopted Budget $100,000 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $157,828 $157,828 Capital Improvement Program Total $157,828 FY 2017 Revised Budget $257,828 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($157,828) ($157,828) Capital Improvement Program Total ($157,828) Information and Communications Technology: Technology Projects: Other Technology Projects ($100,000) Technology Projects Total ($100,000) Information and Communications Technology Total ($100,000) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Department Request FY17 Carryforward of unspent DLRP approp. $154,807 Technology Projects Total $154,807 Information and Communications Technology Total $154,807 FY 2018 Adopted Budget $154,807 237 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Entprise Data Cntr Systems Expenditure FY 2017 Adopted Budget Revenue $2,797,017 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($1,268,827) ($1,268,827) Capital Improvement Program Total ($1,268,827) FY 2017 Revised Budget $1,528,190 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $1,268,827 $1,268,827 Capital Improvement Program Total $1,268,827 Information and Communications Technology: Technology Projects: Other Technology Projects ($2,797,017) Technology Projects Total ($2,797,017) Information and Communications Technology Total ($2,797,017) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Department Request FY17 Carryforward of unspent EDCS approp. $1,055,254 Technology Projects Total $1,055,254 Information and Communications Technology Total $1,055,254 FY 2018 Adopted Budget $1,055,254 Enterprise Data Networking Expenditure FY 2017 Adopted Budget $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring $6,491,318 Technology Non-Project Total $6,491,318 Information and Communications Technology Total $6,491,318 FY 2018 Adopted Budget $6,491,318 238 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology General Fund (100) (continued) Microsoft Active Directory Expenditure FY 2017 Adopted Budget $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Revenue Information and Communications Technology: Technology Projects: Active Directory Implementation $3,000,000 Technology Projects Total $3,000,000 Information and Communications Technology Total $3,000,000 FY 2018 Adopted Budget $3,000,000 Detention Fund (255) Operating Expenditure FY 2017 Adopted Budget $984,584 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $16,447 $16,447 Employee Compensation and Benefits Total $16,447 FY 2017 Revised Budget $1,001,031 FY 2018 Baseline Budget $1,001,031 FY 2018 Adopted Budget $1,001,031 Percent Change From Baseline 0% 239 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Technology Infrastructure Fund (681) Operating Expenditure Revenue FY 2017 Adopted Budget $21,636,326 $21,636,326 FY 2017 Revised Budget $21,636,326 $21,636,326 FY 2018 Baseline Budget $21,636,326 $21,636,326 Base Adjustments: Base Adjustments: Base Adjustments Other $1,987,858 Base Telecom Adjustment $87,363 Central Service Cost Allocation ($38,324) Risk Management Adjustment ($40,206) Base Adjustments Total $1,996,691 Base Adjustments Total $1,996,691 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $1,996,691 Fees and Other Revenues Total $1,996,691 Fees and Other Revenues Total $1,996,691 FY 2018 Adopted Budget Percent Change From Baseline 240 $23,633,017 $23,633,017 9.23% 9.23% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Technology Infrastructure Fund (681) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $1,204,547 FY 2017 Revised Budget $1,204,547 Information and Communications Technology: Technology Projects: Other Technology Projects ($1,204,547) Technology Projects Total ($1,204,547) Information and Communications Technology Total ($1,204,547) FY 2018 Baseline Budget $0 Base Adjustments: Base Adjustments: IT Division Manager $175,289 Personnel Additions and Related Costs $604,945 Base Adjustments Total $780,234 Base Adjustments Total $780,234 Information and Communications Technology: Technology Non-Project: Radio Replacement $66,000 Technology Non-Project Total $66,000 Information and Communications Technology Total $66,000 FY 2018 Adopted Budget $846,234 241 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Enterprise Technology Technology Infrastructure Fund (681) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 3,025,903 $ 579,896 $ 579,896 $ 1,883,042 $ 1,271,377 Sources Operating 18,219,202 Non-Recurring Total Sources: 21,636,326 $ 18,219,202 $ 21,636,326 21,036,557 21,636,326 $ 21,636,326 23,633,017 - $ 21,036,557 $ 23,633,017 Uses Operating Non-Recurring 18,081,602 21,636,326 21,636,326 21,036,557 1,280,452 1,204,547 1,204,547 611,665 846,234 19,362,054 $ Structural Balance $ 137,600 $ - $ - $ - $ - Accounting Adjustments $ (9) $ - $ - $ - $ - $ $ 242 (624,651) (624,651) $ 22,840,873 21,648,222 $ 1,883,042 1,883,042 $ $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 22,840,873 23,633,017 (624,651) (624,651) $ 1,271,377 1,271,377 $ $ 24,479,251 425,143 425,143 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Environmental Services Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The mission of the Environmental Services Department is to provide safe food, water, waste disposal and vector borne disease reduction controls to the people of Maricopa County so they may enjoy living in a healthy and safe community. Vision As the recognized regional environmental leader, we will develop and foster innovative environmental health protection programs for the safety of our residents and their environment. Strategic Goals Safe Communities By June 30, 2022, 75% of citizen’s requests for vector control services will be addressed in one business day. Status: Vector Control has addressed citizen's requests for services in one business day 75.74% of the time. Department Specific By June 30, 2022, 90% of all applications for plan review and new businesses will be received and processed electronically. Status: Currently, Environmental Services is processing 31% of all plan reviews and new business electronically. The Water & Waste Division has targeted an FY 2018 implementation date for online and electronic processing, while 100% of Environmental Health applications are currently available online in electronic format. Department Specific By June 30, 2022, 90% of all inspection reports will be processed electronically. Status: Currently, Environmental Services is processing 31% of all plan reviews and new business electronically. The Water & Waste Division has online submittal and electronic processing available for customers in one program, while 100% of Environmental Health applications are currently available online in electronic format. 243 Maricopa County FY 2018 Adopted Budget Department Specific Department Budgets — Expanded Environmental Services By June 30, 2022, 90% of all permit renewals will be conducted electronically through an on-line payment system. Status: Currently, 23.07% of permit renewals have been conducted electronically, an increase of 9.24% from last year. 28% of all revenue is received online, an increase from 8% last year. Department Specific By June 30, 2022, 95% of all customer requests will be conducted via electronic methods. Status: Currently, Environmental Services is processing customer requests via electronic methods 93% of the time. Environmental Services is working to implement solutions within the database software to receive requests directly, allowing customers to monitor the status of their requests online. The direct requests will improve employee efficiency by reducing manual processing time. Department Specific By June 30, 2022, Environmental Services Department turnover will be 10% or less. Status: Environmental Services turnover for FY 2016 was 10.76%. The turnover tracked by the department is true turnover. Only true separations, i.e., retirements and both voluntary and involuntary separations, are included in the data. It does not include internal transfers or other internal actions of any kind. 244 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Sources and Uses by Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revised vs Adopted Variance Variance % Revenues EHEN - Env Health Enforcement 244,260 249,733 243,876 243,205 EHPR - Env Health Plan Review 1,417,583 1,313,362 1,445,377 1,454,219 140,857 10.72% 11,779,714 11,908,367 12,359,812 12,213,473 305,106 2.56% 50,436 42,000 47,223 42,000 - 0.00% - - - 37,083 37,083 0.00% 3,699,117 116,986 3.27% WWPR - WW Plan Review 2,774,889 2,479,701 2,653,706 2,627,798 Revenues Total Sources $ 19,745,265 $ 19,575,294 $ 20,501,714 $ 20,316,895 Expenditures BDFS - Budget and Financial Services 183,947 227,492 192,334 185,834 148,097 741,601 5.97% 3.79% FSIA - Food Non Food Inspections GGOV - General Government SPPT - Operations Support WWIA - WW Management Inspections 3,478,383 3,582,131 3,751,720 (6,528) $ -2.61% (41,658) -18.31% 51.77% BUAS - Business Application Dev Supp 1,260,776 1,825,254 1,667,777 2,770,157 944,903 CSCA - Central Service Cost Alloc 1,045,636 620,124 620,124 629,007 8,883 1.43% EHEN - Env Health Enforcement 813,818 897,521 848,963 881,151 (16,370) -1.82% EHPR - Env Health Plan Review 1,014,177 1,078,929 1,067,310 1,055,303 (23,626) -2.19% 60,205 89,076 65,935 (91,816) -103.08% FSIA - Food Non Food Inspections 8,890,293 9,308,661 9,537,207 7,835,783 (1,472,878) -15.82% FWBI - Env Related Illness Investig 217,153 232,195 227,756 225,450 (6,745) -2.90% INFR - Infrastructure 266,715 304,932 345,675 345,137 40,205 13.18% - 0.00% FACI - Facilities Management NPRC - Nonpermit Related Compliance ODIR - Executive Management 99,391 PROC - Procurement RECO - Records Management RISK - Risk Premiums SPPT - Operations Support SWCE - Stormwater Public Education 243,186 151,665 (2,740) 207,741 (35,445) -14.58% - - - - - 0.00% 46,293 63,214 57,687 67,282 4,068 6.44% 193,416 190,962 228,095 215,885 24,923 13.05% 1,368,367 1,435,820 1,703,902 3,191,117 1,755,297 122.25% 96,471 159,616 123,032 170,496 10,880 6.82% 308,071 346,493 333,866 354,073 7,580 2.19% VECT - Vector Ctrl Pub Ed Surv Trtmnt 3,009,505 3,484,228 3,338,737 2,976,140 (508,088) WWIA - WW Management Inspections 1,974,490 2,131,372 2,113,239 2,192,453 61,081 2.87% 27,200 688,394 1.22% 2.77% SWIA - Stormwater Discharge WWPR - WW Plan Review Expenditures 2,097,797 2,233,162 2,055,846 2,260,362 Total Uses $ 22,946,521 $ 24,872,237 $ 24,679,150 $ 25,560,631 245 $ -14.58% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental FY 2016 Actual FY 2017 Revised 15,059,179 15,286,543 FY 2017 Forecast 15,957,648 Revised vs Adopted FY 2018 Adopted Variance 15,848,392 561,849 3.68% 33,426 67,198 67,198 67,198 4,142,677 3,782,381 4,094,628 4,071,335 244,260 249,733 243,876 243,205 (6,528) -2.61% Revenues Interest Income 50,436 42,000 47,223 42,000 - 0.00% Revenues Miscellaneous 120,206 44,765 21,297 44,765 - 0.00% 95,081 102,674 69,844 - Revenues Charges For Services Revenues Fines and Forfeits Revenues Transfers In Total Sources $ 19,745,265 $ 19,575,294 $ 20,501,714 $ 20,316,895 Expenditures Personal Services Expenditures Supplies 18,397,325 18,959,846 19,357,259 19,168,686 - Variance % 288,954 (102,674) $ 0.00% 7.64% -100.00% 741,601 3.79% 208,840 1.10% 901,037 1,498,713 1,216,306 1,423,106 (75,607) -5.04% 2,348,219 2,258,520 2,060,903 2,976,302 717,782 31.78% Expenditures Leases and Rentals 827,519 837,524 909,418 867,090 29,566 3.53% Expenditures Travel and Transportation 164,732 246,238 127,386 260,205 13,967 4,540 5,520 3,325 5,243 Expenditures Other Services Expenditures Utilities Expenditures Transfers Out 17,323 17,323 17,323 17,323 Expenditures Capital Outlay 285,826 1,048,553 987,230 842,676 Total Uses $ 22,946,521 $ 24,872,237 $ 24,679,150 $ 25,560,631 (277) (205,877) $ 688,394 5.67% -5.02% 0.00% -19.63% 2.77% Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 23,103 Fund 100 Total Sources 23,103 505 - Environmental Services Grants Revenues OPER - Operating 33,426 Fund 505 Total Sources 33,426 506 - Environmental Services Environmental Revenues OPER - Operating 19,593,655 Revenues NRNP - Non Recurring Non Project 95,081 Fund 506 Total Sources 19,688,736 Total Sources $ 19,745,265 $ 100 - General Expenditures OPER - Operating 3,951,522 Expenditures NRNP - Non Recurring Non Project 135,321 Expenditures FOG0 - Vector Control Foggers Fund 100 Total Uses 4,086,843 505 - Environmental Services Grants Expenditures OPER - Operating 49,365 Fund 505 Total Uses 49,365 506 - Environmental Services Environmental Expenditures OPER - Operating 18,604,393 Expenditures NRNP - Non Recurring Non Project 205,920 Fund 506 Total Uses 18,810,313 Total Uses $ 22,946,521 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted Revised vs Adopted Variance Variance % 22,221 22,221 26,385 26,385 22,221 22,221 - 0.00% 0.00% 67,198 67,198 67,198 67,198 67,198 67,198 - 0.00% 0.00% 19,383,201 20,338,287 20,227,476 102,674 69,844 19,485,875 20,408,131 20,227,476 19,575,294 $ 20,501,714 $ 20,316,895 4,203,894 485,587 4,689,481 4,128,698 425,587 4,554,285 4,136,444 189,932 75,000 4,401,376 67,198 67,198 67,198 67,198 67,198 67,198 19,166,315 19,108,424 19,480,116 949,243 949,243 1,611,941 20,115,558 20,057,667 21,092,057 24,872,237 $ 24,679,150 $ 25,560,631 246 $ 844,275 (102,674) 741,601 741,601 4.36% -100.00% 3.81% 3.79% (67,450) (295,655) 75,000 (288,105) -1.60% -60.89% 0.00% -6.14% - $ 313,801 662,698 976,499 688,394 0.00% 0.00% 1.64% 69.81% 4.85% 2.77% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Staffing by Activity Activity Budget and Financial Services B Env Health Enforcement E Env Health Plan Review E Env Related Illness Investig F Executive Management O Food Non Food Inspections F Operations Support S Records Management R Stormwater Discharge S Stormwater Public Education S Vector Ctrl Pub Ed Surv Trtmnt V WW Management Inspections WWW Plan Review W Department Total FY 2016 Adopted 3.00 10.00 13.02 4.00 2.00 143.98 12.00 1.00 4.80 2.20 38.00 30.48 23.52 288.00 FY 2017 Revised 5.00 10.00 12.95 3.00 2.00 135.05 11.00 1.00 4.80 2.20 37.00 30.38 23.62 278.00 FY 2017 Forecast 3.00 10.00 12.95 3.00 2.00 138.05 11.00 1.00 4.80 2.20 37.00 30.38 23.62 279.00 FY 2018 Adopted 3.00 9.86 12.95 3.00 2.00 115.05 34.14 1.00 4.80 2.20 37.00 30.38 23.62 279.00 Revised vs Adopted Variance Var % (2.00) -40.0% (0.14) -1.4% 0.0% 0.0% 0.0% (20.00) -14.8% 23.14 210.4% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 0.4% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Chemical Applications Tech Communicatn Ofcr/Govt Liaison Deputy Director - Env Svcs Development Svcs Supervisor Development Svcs Technician Development Svcs Technician Ld Development Svcs Technician Sr Director - Environmental Svcs Engineer Engineering Associate Engineering Manager Engineering Supervisor Environmental Enforcement Spec Environmental Spec Trainee Environmental Specialist Environmental Specialist Sr Environmental Specialist Supv Environmental Specialist Trainee Environmental Svcs Div Mgr Environmental Svcs Mnging Supv Environmental Svcs Operations Supv Exec Assistant to Director Field Operations Supervisor Finance Manager Finance/Business Analyst Laboratory Supervisor Laboratory Technician Laboratory Technologist Management Analyst Office Assistant Office Assistant Specialized Procurement Specialist Special Projects Manager Vector Control Supervisor Department Total FY 2016 Adopted 1.00 4.00 1.00 3.00 1.00 1.00 1.00 17.00 1.00 10.00 1.00 1.00 2.00 5.00 1.00 123.00 28.00 15.00 3.00 7.00 1.00 3.00 1.00 1.00 1.00 2.00 3.00 13.00 9.00 1.00 27.00 288.00 FY 2017 Revised 1.00 1.00 4.00 1.00 2.00 25.00 1.00 1.00 2.00 6.00 2.00 13.00 1.00 10.00 1.00 1.00 2.00 5.00 16.00 121.00 3.00 27.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 1.00 3.00 7.00 1.00 3.00 278.00 247 FY 2017 Forecast 1.00 1.00 4.00 1.00 2.00 25.00 1.00 1.00 2.00 7.00 2.00 13.00 1.00 10.00 1.00 1.00 2.00 5.00 16.00 121.00 3.00 27.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 1.00 3.00 8.00 3.00 279.00 FY 2018 Adopted 1.00 1.00 4.00 1.00 2.00 25.00 1.00 1.00 2.00 7.00 2.00 13.00 1.00 10.00 1.00 1.00 2.00 5.00 16.00 121.00 3.00 27.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 1.00 3.00 8.00 3.00 279.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 16.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% N/A 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 1.00 14.3% (1.00) -100.0% N/A 0.0% 1.00 0.4% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General 506 Environmental Services Environmental Health Department Total Revised vs Adopted Variance Var % 46.00 45.00 45.00 45.00 - 0.0% 242.00 233.00 234.00 234.00 1.00 0.4% 288.00 278.00 279.00 279.00 1.00 0.4% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $3,147 for the impact of the changes in base level telecommunication charges.  Increase Internal Service Charges by $22,510 for the impact of the changes in risk management charges.  Increase Personnel Savings by $93,107, from 5.20% to 8.00%. General Fund (100) Vector Control Foggers  Increase Capital Equipment by $75,000 for six (6) replacement foggers. General Fund (100) Non Recurring Non Project  $173,328 for Other IT Non Recurring for system tools, desktop/laptop/printer refresh, Accela support, GIS automation tool license, and storage increase.  $16,604 for RDSA IT Carryforward. Environmental Services Grants Fund (505) Operating  Increase Revenue and Expenditures by $67,198 for the continuation of a cooperative agreement with the U.S. Department of Health and Human Services Food and Drug Administration. Environmental Services Environmental Health Fund (506) Operating  Increase License and Permits and Other Charges for Services revenue by $844,275.  Increase Internal Service Charges by $37,058 for the impact of the changes in base level telecommunication charges.  Increase Internal Service Charges by $8,883 for the impact of the changes in central service cost allocation.  Increase Internal Service Charges by $2,413 for the impact of the changes in risk management charges.  Increase Salary Savings by $561,990, from 7.85% to 11.00%.  Increase Operating Expenditures by $827,437 for the impact of the change in internal service charges and interdepartmental allocations. Environmental Services Environmental Health Fund (506) Non Recurring Non Project  $950,671 for Other IT Non Recurring for large bed copy/scanner, system tools, desktop/laptop/printer refresh, Accela support, GIS automation tool license, and storage increase.  $86,270 for RDSA IT Carryforward.  $575,000 for Vehicle Replacement for fifteen (15) vehicle replacements. 248 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Programs and Activities Enforcement Program The purpose of the Enforcement Program is to provide complaint intake, investigations and enforcement proceedings for violators/complainants of the Maricopa County Health Code so they can either receive due process in resolving non-compliance issues and/or an environmental problem solution. Activities that comprise this program include:  Environmental Health Enforcement  Stormwater Discharge  Environmental Related Illness Investigations  Stormwater Public Education Environmental Health Enforcement Activity The purpose of the Environmental Health Enforcement Activity is to provide enforcement proceedings for the regulated community of Maricopa County so they can receive due process in resolving noncompliance issues. Mandates: A.R.S. §36-601 which states public nuisances dangerous to public health and A.R.S. §36136 which states the powers and duties of the department of health services and the power to delegate authority to local and county government. Measure Type Result Measure Description Percent of non-permitted enforcement actions processed within 30 days of last inspection. N/A N/A 100.0% 100.0% N/A N/A Result Percent of enforcement actions processed within 10 calendar days. N/A 98.5% 96.5% 96.3% (2.2%) -2.3% Result Percent of nuisance complaint investigations initiated within 7 calendar days. N/A N/A 75.9% 76.2% N/A N/A Result Percent of nuisance complaint investigations resolved within 60 calendar days. Output Output Demand Demand Expenditure Ratio FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A N/A 92.9% 92.9% N/A N/A Number of non-permitted enforcement actions processed. Number of enforcement actions processed. Number of enforcement actions requested. - 1,000 1,025 176 1,072 1,064 176 1,072 1,068 176 72 43 100.0% 6.7% 4.0% Number of nuisance complaints required to be investigated. - - 1,283 1,283 1,283 100.0% Cost per enforcement action processed. N/A $ 897.52 $ 791.94 $ 821.97 $ (75.55) -9.2% (6,528) -2.7% (16,370) -1.9% Revenue TOTAL SOURCES $ 244,260 $ 249,733 $ 243,876 $ 243,205 $ TOTAL USES $ 813,818 $ 897,521 $ 848,963 $ 881,151 Expenditure $ Activity Narrative: The FY 2018 budget supports the Department in meeting 96.3% of processing enforcement actions within ten calendar days. The decrease in revenue is due to implementation of an improved collection process resulting in decreased fines and late fees. Increased personnel savings result in a reduction of FY 2018 expenditures. Environmental Related Illness Investigations Activity The purpose of the Environmental Related Illness Investigations Activity is to provide environmental related illness investigations to Maricopa County residents, so they can mitigate exposure to contaminated food, water and/or environmental related illnesses. Mandates: The Maricopa County Environmental Health Code mandates this activity. 249 Maricopa County FY 2018 Adopted Budget Measure Type Department Budgets — Expanded Environmental Services Measure Description FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Result Percent of environmental related illness complaints where contact was attempted within 24 business hours from the time it was received. N/A 100.0% 115.8% 100.0% 0.0% 0.0% Result Percent of outbreak investigations initiated within 72 business hours of being declared. N/A 100.0% 0.0% 100.0% 0.0% 0.0% Result Percent of Communicable Disease Alert investigations initiated within 72 business hours. N/A 100.0% 120.0% 100.0% 0.0% 0.0% - 880 880 15 632 732 6 732 732 15 (148) (148) - -20.2% -20.2% 0.0% - 30 37 30 Output Demand Demand Demand Expenditure Ratio Number of environmental illness complaints received and contact initiated. Number of environmental illness complaints received. Number of outbreaks identified. Number of Communicable Disease Alerts that are issued by Maricopa County Department of Public Health. Cost per environmental illness complaint response initiated. N/A $ - 0.0% 263.86 $ 360.37 $ 307.99 $ 44.13 14.3% 232,195 $ 227,756 $ 225,450 $ (6,745) -3.0% Expenditure TOTAL USES $ 217,153 $ Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand for investigations initiated . The FY 2018 expenditures are decreasing due to general supplies and travel expense reductions. Stormwater Discharge Activity The purpose of the Stormwater Discharge Activity is to provide response and investigative services to complainants so they can benefit from timely complaint resolution. Mandates: The Stormwater Permit from Arizona Department of Environmental Quality mandates this activity. Measure Type Result Measure Description Percent of total urbanized unincorporated area of Maricopa County inspected. Result Percent of County facilities receiving required inspections. Output Number of County facility inspections within the urbanized area conducted. Demand Number of square miles of urbanized unincorporated Maricopa County inspected. Square miles of urbanized unincorporated area in Maricopa County required to be inspected per the ADEQ permit. Demand Expenditure Ratio Number of County facility inspections within the urbanized area required. Cost per square miles of urbanized unincorporated Maricopa County inspections. Output FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 100.0% 100.0% 100.0% 0.0% 0.0% N/A 55.6% 100.0% 100.0% 44.4% 44.4% - 72 71 200 128 64.0% - 40 75 75 35 46.7% - 40 75 75 35 46.7% - 72 71 200 128 64.0% N/A $ 8,662.33 $ 4,451.55 $ 346,493 $ 333,866 $ 4,720.97 $ (3,941.35) -83.5% Expenditure TOTAL USES $ 308,071 $ 354,073 $ 7,580 2.1% Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of required Stormwater inspections of Maricopa County. Expenditures are increasing due to the purchase of two (2) GPS enabled laptops. Stormwater Public Education Activity The purpose of the Stormwater Public Education Activity is to provide educational services to Maricopa County residents so they can increase their awareness to help reduce or eliminate stormwater pollution. Mandates: The Stormwater Permit from Arizona Department of Environmental Quality mandates this activity. 250 Maricopa County FY 2018 Adopted Budget Measure Type Result Output Demand Expenditure Ratio Department Budgets — Expanded Environmental Services Measure Description Percent of required public educational sessions conducted within the required timeframe. Number of public educational sessions conducted. Number of public educational sessions requested. FY 2016 Actual FY 2017 Revised N/A - Cost per public educational session. FY 2017 Forecast 100.0% 100 100 N/A $ FY 2018 Adopted 100.0% 242 242 Rev vs Adopted Variance Var % 100.0% 242 242 0.0% 142 142 0.0% 58.7% 58.7% -126.6% 1,596.16 $ 508.40 $ 704.53 $ (891.63) 159,616 $ 123,032 $ 170,496 $ 10,880 Expenditure TOTAL USES $ 96,471 $ 6.4% Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of the demand for this activity. The FY 2018 expenditures are increasing due to publication expenses for the mandated Stormwater Outreach Program. Environmental Health Services Program The purpose of the Environmental Health Program is to provide environmental health review, investigative, permitting and licensing services to regulated facilities and the general population so they can operate their business in compliance with the Maricopa County Environmental Health code and to ensure a safe and healthy environment for our community. Activities that comprise this program include:   Environmental Health Plan Review Food/Non-Food Inspection Environmental Health Plan Review Activity The purpose of the Environmental Health Plan Review Activity is to provide plan review and construction inspection services to owners of regulated establishments so they can design and construct facilities compliant with Maricopa County Environmental Health Code and obtain a permit to operate their business. Mandates: A.R.S. §36-601 outlines public nuisances dangerous to public health and A.R.S. §36-136 establishes the powers and duties of the department of health services and the power to delegate authority to local and county government. Measure Type Result Output Demand Demand Expenditure Ratio Measure Description Percent of environmental health plan reviews completed within 30 business days. Number of inspections conducted. Number of environmental health plan reviews requested. Number of inspection requests received. FY 2016 Actual FY 2017 Revised N/A - Expenditures per inspection conducted. FY 2017 Forecast 94.3% 6,250 1,709 6,130 N/A $ FY 2018 Adopted 88.9% 7,124 1,928 6,125 Rev vs Adopted Variance Var % 88.9% 6,250 1,928 6,130 172.63 $ 149.82 $ 168.85 $ (5.4%) 219 - -6.1% 0.0% 11.4% 0.0% (3.78) -2.2% Revenue TOTAL SOURCES $ 1,417,583 $ 1,313,362 $ 1,445,377 $ 1,454,219 $ 140,857 9.7% TOTAL USES $ 1,014,177 $ 1,078,929 $ 1,067,310 $ 1,055,303 $ (23,626) -2.2% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 88.9% of the demand. The FY 2018 expenditures are decreasing due to reduced travel and employee training expenses. Food/Non-Food Inspection Activity The purpose of the Food/Non-Food Inspection Activity is to provide inspections to regulated facility owners and operators so they can maintain compliance with the Maricopa County Environmental Health Code and operate their business. Mandates: The Maricopa County Environmental Health Code mandates this activity. 251 Maricopa County FY 2018 Adopted Budget Measure Type Department Budgets — Expanded Environmental Services Result Measure Description Percent of comprehensive food inspections completed with no foodborne illness risk factors reported. N/A 68.9% 70.4% 70.4% 1.5% 2.1% Result Percent of required comprehensive inspections completed for all food permits. N/A 94.4% 102.8% 107.7% 13.3% 12.3% Result Percent of all food permits that received the required number of inspections. N/A N/A 100.0% 100.0% N/A N/A - 53,900 55,791 54,604 704 1.3% - 54,800 54,801 55,788 988 1.8% N/A $ 182.88 Output Demand Expenditure Ratio FY 2016 Actual Number of comprehensive inspections required to be completed for all food permits. Number of comprehensive inspections required for all food establishments. Expenditure per comprehensive food establishment inspection completed. FY 2017 Revised FY 2017 Forecast $ 172.11 FY 2018 Adopted $ Rev vs Adopted Variance Var % 141.41 $ (41.47) -29.3% Revenue TOTAL SOURCES $ 11,779,714 $ 11,908,367 $ 12,359,812 $ 12,213,473 $ 305,106 TOTAL USES $ $ (1,472,878) 2.5% Expenditure 8,890,293 $ 9,308,661 $ 9,537,207 $ 7,835,783 -18.8% Activity Narrative: The FY 2018 budget supports the Department in meeting 100.0% of all food permits receiving the required number of inspections. FY 2018 budgeted expenditures are decreasing due to reduced personal services expenses. Vector Control Program The purpose of the Vector Control Program is to provide human disease carrying vector surveillance, investigative, treatment and education services to Maricopa County residents so they can benefit from reduced vector borne disease exposure. Activities that comprise this program include:  Vector Control Vector Control The purpose of the Vector Control Activity is to provide local vector compliant investigation, surveillance, education and treatment to the residents of Maricopa County so they can benefit from reduced vector borne disease exposure. Mandates: A.R.S. §36-601 outlines public nuisances dangerous to public health and A.R.S. §36-136 establishes the powers and duties of the department of health services and the power to delegate authority to local and county government. 252 Maricopa County FY 2018 Adopted Budget Measure Type Department Budgets — Expanded Environmental Services Result Measure Description Percent of initial complaints with an investigation completed within 1 business day. N/A 0.0% 78.0% 78.0% 78.0% 100.0% Result Result Percent change of positive mosquito samples collected from previous year. Percent of Field Surveillance Tests completed (RTs). N/A N/A N/A 114.7% 108.4% 100.0% 107.8% 100.0% N/A (14.7%) N/A -14.7% Result Percent of Routine Sites treated for mosquito breeding (RSIs). N/A 40.1% 64.5% 64.5% 24.4% 37.8% Result Percent of initial complaints with an investigation completed within 5 business days. N/A 100.0% 110.9% 110.9% 10.9% 9.8% Output Number of Routine Site Inspections performed for mosquito breeding (RSI). - 19,125 21,119 21,118 1,993 9.4% Output Output Output Number of routine Field Surveillance Traps (RTs) required to be set. Number of complaints investigated. Total investigations performed. - 30,500 8,200 53,200 40,363 9,620 64,779 40,362 9,620 60,236 9,862 1,420 7,036 24.4% 14.8% 11.7% - 237,000 - 317,878 13,623 317,978 13,622 80,978 13,622 25.5% 100.0% - 26,600 7,500 40,363 9,539 40,362 9,538 13,762 2,038 34.1% 21.4% (16.09) -32.6% (508,088) -17.1% Output Output Demand Demand Expenditure Ratio FY 2016 Actual Total number of acres treated with larvicide and adulticide. Number of routine sites treated. Number of field surveillance traps (RT) that need to be set. Number of complaints received. Cost per investigation performed. FY 2017 Revised N/A $ FY 2017 Forecast 65.49 $ FY 2018 Adopted 51.54 $ Rev vs Adopted Variance Var % 49.41 $ Expenditure TOTAL USES $ 3,009,505 $ 3,484,228 $ 3,338,737 $ 2,976,140 $ Activity Narrative: The FY 2018 budget supports the Department in meeting 78.0% of initial complaint investigations completed within one business day. The Department takes a pro-active approach to mosquito control and uses surveillance and larviciding as the preferred methods of control. Budgeted expenditures are decreasing due to the completion of tenant improvements and lab equipment purchases in FY 2017 that have no impact in FY 2018. Water and Waste Management Program The purpose of the Water and Waste Management Program is to provide construction plan review, construction inspection and facility compliance inspection services to individuals, entities and facility operators so they construct their facilities in a timely manner in compliance with current regulations or maintain compliance with those regulations. Activities that comprise this program include:   Water and Waste Management Inspections Water and Waste Plan Review Water and Waste Management Inspections Activity The purpose of the Water and Waste Management Inspections Activity is to provide compliance inspection services to individuals or entities that operate public water systems, wastewater treatment facilities, waste transport vehicles and related facilities, and public/semi-public swimming pools so they can continue to operate their permitted facility or vehicle in compliance with regulations. Mandates: The Maricopa County Environmental Health Code mandates this activity. 253 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percent of facilities and vehicles receiving the required number of operating inspections. Result Percent of facilities and vehicle compliance inspections provided. Output Demand Expenditure Ratio Department Budgets — Expanded Environmental Services FY 2016 Actual FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 100.0% 100.0% 100.0% 0.0% 0.0% N/A 100.0% 98.4% 100.0% 0.0% 0.0% - 29,500 35,179 35,178 5,678 16.1% - 36,000 35,768 35,178 Sum of the number of public water systems, wastewater treatment facilities, waste transport vehicles, related facilities and public/semi-public swimming pool compliance inspections provided. Sum of the number of public water systems, wastewater treatment facilities, waste transport vehicles and related facilities, and public/semi-public swimming pool operating inspections required. Cost per operating inspection provided. FY 2017 Revised N/A $ 72.25 $ 60.07 $ 62.32 $ (822) -2.3% (9.93) -15.9% Revenue TOTAL SOURCES $ 3,478,383 $ 3,582,131 $ 3,751,720 $ 3,699,117 $ 116,986 3.2% TOTAL USES $ 1,974,490 $ 2,131,372 $ 2,113,239 $ 2,192,453 $ 61,081 2.8% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 100.0% of the demand for this activity. Revenues have increased due to an increase in the number of On Sight Waste Water Systems permits and plan reviews. The FY 2018 expenditures have increased due to market rate increases resulting in a higher personal services expense. Water and Waste Plan Review Activity The purpose of the Water and Waste Plan Review Activity is to provide plan review services to individuals or entities who submit applications for approval of plans for water, wastewater and bathing place facilities so they can construct and operate their facilities in a timely manner in compliance with applicable regulations. Mandates: The Maricopa County Environmental Health Code mandates this activity. Measure Type Result Output Demand Expenditure Ratio Measure Description FY 2016 Actual Percent of plan review application initial substantive reviews provided within the program's established standard for number of business days. Sum of the number of initial substantive plan reviews provided. Sum of the number of initial substantive plan reviews requested. Cost per initial substantive plan reviews provided. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 100.0% 86.7% 100.0% 0.0% 0.0% - 5,200 5,200 5,500 300 5.5% - 6,225 6,225 6,225 - 0.0% N/A $ 429.45 $ 395.36 $ 410.97 $ (18.48) -4.5% Revenue TOTAL SOURCES $ 2,774,889 $ 2,479,701 $ 2,653,706 $ 2,627,798 $ 148,097 5.6% TOTAL USES $ 2,097,797 $ 2,233,162 $ 2,055,846 $ 2,260,362 $ 27,200 1.2% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 100.0% of the demand for this activity. The increase in revenue is due to an increase in plan review requests. The slight increase in expenditures for FY 2018 is due to the addition of a Contract Engineer at one-quarter FTE (10 hours per week). 254 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $4,152,458 $22,221 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $51,436 $51,436 Employee Compensation and Benefits Total $51,436 FY 2017 Revised Budget $4,203,894 $22,221 FY 2018 Baseline Budget $4,203,894 $22,221 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $3,147 Risk Management Adjustment NA $22,510 Base Adjustments Total $25,657 Base Adjustments Total $25,657 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Personnel Savings NA Employee Salary Adjustments Total ($93,107) ($93,107) Employee Compensation and Benefits Total ($93,107) FY 2018 Adopted Budget Percent Change From Baseline Vector Control Foggers $4,136,444 $22,221 -1.6% 0% Expenditure Revenue $0 $0 FY 2017 Adopted Budget FY 2017 Revised Budget FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Agenda Item Electric Fogger(s) NA Base Adjustments Total $75,000 $75,000 Base Adjustments Total $75,000 FY 2018 Adopted Budget $75,000 255 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services General Fund (100) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $485,587 FY 2017 Revised Budget $485,587 Information and Communications Technology: Technology Non-Project: Revenue Agenda Item Other IT Non Recurring NA Technology Non-Project Total ($197,869) ($197,869) Information and Communications Technology Total ($197,869) Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($287,718) ($287,718) Non Recurring Total ($287,718) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Non-Project: Agenda Item Other IT Non Recurring NA Technology Non-Project Total $173,328 $173,328 Technology Projects: Agenda Item Carryforward for FY17 RDSA IT NA Technology Projects Total $16,604 $16,604 Information and Communications Technology Total $189,932 FY 2018 Adopted Budget $189,932 Environmental Services Grants Fund (505) Operating FY 2017 Adopted Budget Expenditure $67,198 Revenue $67,198 FY 2017 Revised Budget $67,198 $67,198 FY 2018 Baseline Budget $67,198 $67,198 FY 2018 Adopted Budget $67,198 $67,198 0% 0% Percent Change From Baseline 256 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Environmental Services Grants Fund (505) Fund Balance Summary Beginning Spendable Fund Balance Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 $ Sources Operating Total Sources: - $ - 33,426 $ 33,426 $ 67,198 $ 67,198 - $ 67,198 67,198 $ 67,198 (15,938) $ $ 67,198 (15,938) 67,198 $ 67,198 Uses Operating 49,365 Total Uses: $ Structural Balance $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 67,198 67,198 67,198 67,198 67,198 $ 67,198 $ 67,198 $ 67,198 - $ - $ - $ - $ - $ - $ - $ - (15,938) $ (15,938) $ - $ - $ 49,365 $ (15,939) $ 1 $ $ (15,938) $ (15,938) $ (15,938) (15,938) The Environmental Services Grant Fund receives grant and intergovernmental revenue. Grant revenue is received as a reimbursement which results in a deficit balance at the close of fiscal year-end. Environmental Services Environmental Health Fund (506) Operating Expenditure Revenue FY 2017 Adopted Budget $19,166,315 $19,383,201 FY 2017 Revised Budget $19,166,315 $19,383,201 FY 2018 Baseline Budget $19,166,315 $19,383,201 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $37,058 Central Service Cost Allocation NA $8,883 Risk Management Adjustment NA Base Adjustments Total $2,413 $48,354 Base Adjustments Total $48,354 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Personnel Savings NA Employee Salary Adjustments Total ($561,990) ($561,990) Employee Compensation and Benefits Total ($561,990) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 257 $827,437 $844,275 $827,437 $844,275 $827,437 $844,275 $19,480,116 $20,227,476 1.64% 4.36% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Environmental Services Environmental Health Fund (506) (continued) Non Recurring Non Project FY 2017 Adopted Budget Non Recurring: Non Recurring: Expenditure Revenue $949,243 $0 Agenda Item Board of Health Fee Waiver Reimbursement C-88-17-016-2-00 $32,830 FY17 Env Services Fee Waiver Q1 C-88-17-003-2-00 $45,514 FY17 Env Services Fee Waiver Q2 C-88-17-010-L-00 $24,330 Non Recurring Total $102,674 Non Recurring Total $102,674 FY 2017 Revised Budget $949,243 Information and Communications Technology: Technology Non-Project: $102,674 Agenda Item Other IT Non Recurring NA Technology Non-Project Total ($379,277) ($379,277) Information and Communications Technology Total ($379,277) Non Recurring: Non Recurring: Agenda Item Board of Health Fee Waiver Reimbursement C-88-17-016-2-00 ($32,830) FY17 Env Services Fee Waiver Q1 C-88-17-003-2-00 ($45,514) FY17 Env Services Fee Waiver Q2 C-88-17-010-L-00 Other Non Recurring NA Non Recurring Total Non Recurring Total FY 2018 Baseline Budget Information and Communications Technology: Technology Non-Project: ($24,330) ($569,966) ($569,966) ($102,674) ($569,966) ($102,674) $0 $0 Agenda Item Other IT Non Recurring NA Technology Non-Project Total $950,671 $950,671 Technology Projects: Agenda Item Carryforward for FY17 RDSA IT NA Technology Projects Total $86,270 $86,270 Information and Communications Technology Total $1,036,941 Non Recurring: Non Recurring: Agenda Item Vehicle Replacement(s) NA Non Recurring Total $575,000 $575,000 Non Recurring Total $575,000 FY 2018 Adopted Budget $1,611,941 258 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Environmental Services Environmental Services Environmental Health Fund (506) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 8,852,508 $ 8,859,152 $ 8,859,152 $ 9,730,893 $ 10,081,357 Sources Operating 19,593,655 Non-Recurring Total Sources: 19,383,201 95,081 $ 19,688,736 $ 19,383,201 $ 19,383,201 20,338,287 102,674 69,844 19,485,875 $ 20,408,131 20,227,476 $ 20,227,476 Uses Operating Non-Recurring 18,604,393 19,166,315 19,166,315 19,108,424 205,920 949,243 949,243 949,243 19,480,116 1,611,941 Total Uses: $ 18,810,313 $ 20,115,558 $ 20,115,558 $ 20,057,667 $ 21,092,057 Structural Balance $ 989,262 $ 216,886 $ 216,886 $ 1,229,863 $ 747,360 Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ (38) $ 9,730,893 9,730,893 - $ $ 259 8,126,795 8,126,795 $ $ $ - 8,229,469 $ $ $ - 10,081,357 10,081,357 $ $ $ - 9,216,776 9,216,776 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Equipment Services Analysis by Jon Vandevoort, Budget Analyst Summary Mission The mission of the Equipment Services Department is to provide fleet services to departments of Maricopa County so they can have transportation and equipment in support of the community. Vision To be the leader in providing unprecedented professional fleet services in an environmentally and fiscally responsible manner. Strategic Goals Department Specific By June 2022, 91% of vehicles will be returned to operational status within 24 or fewer hours. Status: This is a new goal for FY 2017 and data will be available in FY 2018. Department Specific By June 2022, maintain a County fleet average readiness rate of 98 percent or above. Status: This is a new goal for FY 2017 and data will be available in FY 2018. Sources and Uses by Program and Activity Activity Revenues FSUP - Fleet Support Services GGOV - General Government FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 14,970,389 16,812,421 16,933 PMVR - Preventative Maintenance RENT - Rental Pool 370 25,601 - FSUP - Fleet Support Services Variance % 16,050,001 16,934,357 121,936 0.7% 5,977 17,145 17,145 0.0% - - - - 0.0% 33,372 33,122 33,372 - 0.0% SPPT - Operations Support 8,900 3,705 8,900 Revenues Total Sources $ 15,013,293 $ 16,854,693 $ 16,092,805 $ 16,993,774 Expenditures BDFS - Budget and Financial Services 125,534 135,727 133,979 135,768 CSCA - Central Service Cost Alloc Revised vs Adopted Variance 668,596 744,648 744,648 831,087 13,374,829 15,205,858 14,330,981 15,074,940 $ 139,081 0.0% 0.8% 41 0.0% 86,439 11.6% (130,918) -0.9% GGOV - General Government - - - 1,077,963 1,077,963 0.0% GGPS - General Public Safety - - - 5,056,437 5,056,437 0.0% INFR - Infrastructure ODIR - Executive Management 6,927 53,764 56,087 63,454 9,690 18.0% 581,973 150,560 181,482 179,599 29,039 19.3% PMVR - Preventative Maintenance 21,949 - - - - 0.0% PROC - Procurement 82,438 70,672 55,873 63,644 (7,028) -9.9% RENT - Rental Pool 81,139 12,227 12,664 21,181 8,954 73.2% RISK - Risk Premiums 72,192 124,856 124,858 206,931 82,075 65.7% SPPT - Operations Support Expenditures 191,550 1,362,881 681,908 1,249,525 Total Uses $ 15,207,127 $ 17,861,193 $ 16,322,480 $ 23,960,529 260 $ (113,356) 6,099,336 -8.3% 34.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Internal Service Charges FY 2016 Actual FY 2017 Revised FY 2017 Forecast Revised vs Adopted FY 2018 Adopted Variance 2,176,787 2,809,338 2,171,753 2,267,234 (542,104) 664,040 Variance % -19.3% 12,709,745 14,012,455 13,788,195 14,676,495 Revenues Interest Income 16,933 8,900 9,682 8,900 - 0.0% Revenues Miscellaneous 109,828 24,000 123,175 24,000 - 0.0% Revenues Transfers In - - - 17,145 Total Sources $ 15,013,293 $ 16,854,693 $ 16,092,805 $ 16,993,774 $ 4.7% 17,145 N/A 139,081 0.8% 267,764 6.7% Expenditures Personal Services 3,718,422 3,998,528 3,790,418 4,266,292 Expenditures Supplies 8,851,907 10,860,561 9,953,605 10,911,476 50,915 0.5% 954,862 1,923,815 1,909,620 1,831,195 (92,620) -4.8% 1,161,239 548,835 249,855 384,212 (164,623) -30.0% 6,811 111,954 18,445 111,954 - 0.0% 80,406 80,000 75,897 80,000 - 0.0% 433,480 337,500 324,640 6,375,400 Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay Total Uses $ 15,207,127 $ 17,861,193 $ 16,322,480 $ 23,960,529 $ 6,037,900 1,789.0% 6,099,336 34.1% Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 654 - Equipment Services Revenues OPER - Operating 15,013,293 Revenues NRNP - Non Recurring Non Project Fund 654 Total Sources 15,013,293 Total Sources $ 15,013,293 $ 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses 255 - Detention Operations Expenditures OPER - Operating Fund 255 Total Uses 654 - Equipment Services Expenditures OPER - Operating 14,725,916 Expenditures NRNP - Non Recurring Non Project 481,211 Fund 654 Total Uses 15,207,127 Total Uses $ 15,207,127 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 16,854,693 16,092,805 16,976,629 17,145 16,854,693 16,092,805 16,993,774 16,854,693 $ 16,092,805 $ 16,993,774 Revised vs Adopted Variance $ Variance % 121,936 17,145 139,081 139,081 0.7% 0.0% 0.8% 0.8% - - 4,634,400 450,000 5,084,400 4,634,400 450,000 5,084,400 N/A N/A N/A - - 1,050,000 1,050,000 1,050,000 1,050,000 N/A N/A 16,854,693 15,857,151 16,976,629 1,006,500 465,329 849,500 17,861,193 16,322,480 17,826,129 17,861,193 $ 16,322,480 $ 23,960,529 261 $ 121,936 (157,000) (35,064) 6,099,336 0.7% -15.6% -0.2% 34.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Staffing by Program and Activity Activity Budget and Financial Services B Executive Management O Fleet Support Services F Operations Support S Preventative Maintenance Procurement P Rental Pool R Department Total FY 2016 Adopted FY 2017 Revised 3.00 1.00 44.95 2.90 1.00 1.00 0.15 54.00 FY 2017 Forecast 2.00 1.00 44.85 5.00 1.00 0.15 54.00 FY 2018 Adopted 2.00 1.00 49.85 5.00 1.00 0.15 59.00 2.00 1.00 47.85 2.00 1.00 0.15 54.00 Revised vs Adopted Variance Var % 0.0% 0.0% 3.00 6.7% (3.00) -60.0% N/A 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Accounting Specialist Administrative Supervisor Director - Equipment Services Equipment Svcs Administrator Finance Support Supervisor Fleet Automotive Technician Fleet Heavy Equipment Technician Fleet Maintenance Manager Fleet Management Supervisor Fleet Parts Specialist Fleet Technician Supervisor Management Analyst Mechanic - Automotive Mechanic - Automotive Lead Mechanic - Heavy Equip Lead Mechanic - Heavy Equipment Mechanic Supervisor Office Assistant Specialized Preventive Maintenance Tech Procurement Specialist Program Coordinator Warehouse/Inventory Specialist Department Total FY 2016 Adopted FY 2017 Revised 2.00 1.00 1.00 1.00 1.00 17.00 13.00 3.00 2.00 1.00 2.00 2.00 3.00 3.00 1.00 1.00 54.00 FY 2017 Forecast 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 18.00 13.00 4.00 3.00 2.00 1.00 1.00 1.00 54.00 FY 2018 Adopted 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 18.00 2.00 2.00 13.00 5.00 3.00 2.00 1.00 1.00 1.00 59.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 18.00 13.00 4.00 3.00 2.00 1.00 1.00 1.00 54.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% 0.0% 0.0% N/A 0.0% 0.0% N/A N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 654 Equipment Services 54.00 54.00 59.00 54.00 - 0.0% Department Total 54.00 54.00 59.00 54.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase of $4,634,400 in expenditures for Vehicle Replacement funding. General Fund (100) Non Recurring Non Project  One-time funding of $450,000 for replacement vehicles. Detention Fund (255) Operating  Increase of $1,050,000 in expenditures for Vehicle Replacement funding. Equipment Services Fund (654) Operating  Increase Personnel Savings by $6,934 from 3.39% to 3.50%.  Supplemental request of $250,000 for light and heavy duty technician increased pay. 262 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services  Increase Internal Service Fund Charges by $8,407 for the impact of the changes in base telecommunication.  Increase Internal Service Fund Charges by $1,283 for the impact of the changes in radio charges.  Increase Internal Service Fund Charges by $82,075 for the impact of the changes in risk management.  Increase of $86,439 in expenditures for Central Service Cost Allocation.  Decrease Other Supplies and Services by $250,000. Equipment Services Fund (654) Non Recurring Non Project  Increase of $472,500 in expenditures for software upgrades.  Increase of $136,000 in expenditures for fuel tank upgrades.  Increase of $45,000 in expenditures for non-capital equipment.  Increase of $36,000 in expenditures for oil tank upgrades.  Increase of $160,000 in expenditures for vehicle replacements. Programs and Activities Fleet Management Program The purpose of the Fleet Management Program is to provide operational vehicles and equipment to Maricopa County departments so they have reliable and cost-effective transportation for County activities. Activities that comprise this program include:  Fleet Support Services  Preventative Maintenance  Rental Pool Fleet Support Services Activity The purpose of the Fleet Support Services Activity is to provide fleet support services to County departments so they can conduct County business in a safe and efficient manner. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of fleet available for department use (fleet availability). Result Output Output Demand Expenditure Ratio Rev vs Adopted Variance Var % 3.4% 97.0% 97.0% 97.0% 0.0% 0.0% Percent of customers satisfied with the timeliness and/or professionalism of the fleet repair/maintenance experience. 90.7% 100.0% 100.0% 100.0% 0.0% 0.0% Number of repair/maintenance services provided. Number of gallons of fuel provided. Number of repair/maintenance services requested. Expenditure per repair/maintenance service provided. $ 18,957 2,704,086 24,124 705.54 $ 25,200 2,784,000 27,000 603.41 $ 25,200 2,784,000 27,000 568.69 $ 25,200 2,784,000 27,000 598.21 $ (5.20) 0.0% 0.0% 0.0% -0.9% TOTAL SOURCES $ 14,970,389 $ 16,812,421 $ 16,050,001 $ 16,934,357 $ 121,936 0.7% TOTAL USES $ 13,374,829 $ 15,205,858 $ 14,330,981 $ 15,074,940 $ (130,918) -0.9% Revenue Expenditure Activity Narrative: This activity supports the acquisition and disposition of County fleet vehicles along with the mechanical repair of the fleet to maintain its road worthiness. Maintaining an appropriate parts inventory along with the procurement and sale of fuel at various locations across the County is also an 263 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services important function within this activity. In FY 2018, the increase in revenue and expenditures is due to the movement of revenues from the Preventative Maintenance Activity to the Fleet Support Services Activity. Equipment Services will continue to see an increase in output due to the increased size in the County fleet. Preventative Maintenance Activity The purpose of the Preventative Maintenance Activity is to provide fleet preventative maintenance services to County departments so they can conduct County business in a safe and environmentally compliant manner. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of customers satisfied with the timeliness and/or professionalism of preventative maintenance services. Result Percent of preventative maintenance services provided within the scheduled time frame. Output Rev vs Adopted Variance Var % N/A 100.0% 100.0% 100.0% 0.0% 0.0% 87.1% 96.3% 96.3% 96.3% 0.0% 0.0% Number of preventative maintenance services completed within a scheduled time frame. 4,499 6,600 6,600 6,600 - 0.0% Output Demand Number of preventative maintenance services provided. Number of vehicles due for preventative maintenance services. 5,167 7,358 6,960 8,200 6,960 8,200 6,960 8,200 - 0.0% 0.0% Expenditure Ratio Expenditure per preventative maintenance service provided. $4.25 N/A N/A N/A N/A N/A Revenue TOTAL SOURCES $ 370 N/A N/A N/A N/A N/A TOTAL USES $ 21,949 N/A N/A N/A N/A N/A Expenditure Activity Narrative: Equipment Services will no longer be capturing revenues and expenditures within the Preventative Maintenance Activity as these are now being captured in the Fleet Support Services Activity. Rental Pool Activity The purpose of the Rental Pool Activity is to provide rental vehicles to County Departments so they can conduct County business. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of customers satisfied as evidenced by customer survey rating vehicle safety and cleanliness and rental convenience. Output Output Demand Demand Expenditure Ratio Revenue Number of vehicles rented. Number of vehicle days rented. Number of requests for vehicles. Number of vehicle days requested. Expenditure per vehicle rented. Rev vs Adopted Variance Var % N/A 100.0% 100.0% 100.0% 0.0% 0.0% 758 716 769 757 $107.04 840 888 876 840 $14.56 840 888 876 840 $15.08 840 888 876 840 $25.22 $10.66 0.0% 0.0% 0.0% 0.0% 73.2% TOTAL SOURCES $ 25,601 $ 33,372 $ 33,122 $ 33,372 $ TOTAL USES $ 81,139 $ 12,227 $ 12,664 $ 21,181 $ - 0.0% Expenditure 8,992 73.5% Activity Narrative: The FY 2018 demand for rental pool vehicles will remain consistent with FY 2017 levels and the budget supports the Department in continuing to provide rental vehicles to County Departments. The expenditures in this activity reflect the fuel and maintenance costs of the rental pool vehicles. 264 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Reallocations: Reallocations: Agenda Item Realloc Vehicle Funding from D110 to D740 NA $25,000 Realloc Vehicle Funding from D470 to D740 NA $4,609,400 Reallocations Total $4,634,400 Reallocations Total $4,634,400 FY 2018 Adopted Budget $4,634,400 $0 Percent Change From Baseline NA NA Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Agenda Item Receipt of Vehicles from Prior Year NA Non Recurring Total $450,000 $450,000 Non Recurring Total $450,000 FY 2018 Adopted Budget Percent Change From Baseline 265 $450,000 $0 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Detention Operations (255) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Reallocations: Reallocations: Agenda Item Realloc Vehicle Funding from D110 to D740 NA $50,000 Realloc Vehicle Funding from D470 to D740 NA $1,000,000 Reallocations Total $1,050,000 Reallocations Total $1,050,000 FY 2018 Adopted Budget Percent Change From Baseline 266 $1,050,000 $0 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Equipment Services Fund (654) Operating Expenditure Revenue FY 2017 Adopted Budget $16,854,693 $16,854,693 FY 2017 Revised Budget $16,854,693 $16,854,693 FY 2018 Baseline Budget $16,854,693 $16,854,693 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment $8,407 Central Service Cost Allocation $86,439 Radio Charges Adjustment $1,283 Risk Management Adjustment $82,075 Other Supplies and Services ($250,000) Base Adjustments Total ($71,796) Base Adjustments Total ($71,796) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Other Employee Salary Adjustments ($49,334) Personnel Savings ($6,934) Employee Market Compensation Adjustments $250,000 Employee Salary Adjustments Total $193,732 Employee Compensation and Benefits Total $193,732 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases $121,936 Fees and Other Revenues Total $121,936 Fees and Other Revenues Total $121,936 FY 2018 Adopted Budget Percent Change From Baseline 267 $16,976,629 $16,976,629 0.72% 0.72% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Equipment Services Fund (654) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $1,006,500 $0 FY 2017 Revised Budget $1,006,500 $0 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA ($539,500) Other Non Recurring NA ($467,000) Non Recurring Total ($1,006,500) Non Recurring Total ($1,006,500) FY 2018 Baseline Budget $0 $0 Information and Communications Technology: Technology Non-Project: Agenda Item Software/Upgrade(s) NA Technology Non-Project Total $472,500 $472,500 Information and Communications Technology Total $472,500 Non Recurring: Non Recurring: Agenda Item Fuel Tank Upgrade(s) NA $136,000 Non-Capital Equipment NA $45,000 Oil Tank Upgrade(s) NA $36,000 One-time Fund Transfer NA Vehicle Replacement(s) NA Non Recurring Total Non Recurring Total FY 2018 Adopted Budget Percent Change From Baseline 268 $17,145 $160,000 $377,000 $17,145 $377,000 $17,145 $849,500 $17,145 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Equipment Services Equipment Services Fund (654) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 3,691,658 $ 3,563,658 $ 3,563,658 $ 3,497,837 $ 3,268,162 Sources Operating 15,013,293 Non-Recurring Total Sources: 16,854,693 $ 15,013,293 $ 16,854,693 16,092,805 16,854,693 $ 16,854,693 16,976,629 - $ 16,092,805 17,145 $ 16,993,774 Uses Operating Non-Recurring 14,725,916 16,854,693 16,854,693 15,857,151 481,211 1,006,500 1,006,500 465,329 Total Uses: $ 15,207,127 $ Structural Balance $ 287,377 $ - $ Accounting Adjustments $ 13 $ - $ $ 3,497,837 3,497,837 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 17,861,193 2,557,158 2,557,158 $ 269 $ $ $ 16,976,629 849,500 $ 16,322,480 $ - $ 235,654 $ - - $ $ - 17,861,193 2,557,158 $ $ - 3,268,162 3,268,162 $ $ 17,826,129 2,435,807 2,435,807 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Facilities Management Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Facilities Management is to provide and maintain fiscally efficient, operationally safe, and aesthetically appropriate facilities to the citizens and employees of Maricopa County so they can do business in an efficient and safe environment. Vision The vision of the Facilities Management Department is to convert capital funds into exceptional facility solutions and provide responsive facility services to every customer, every time, in a collaborative, efficient, and innovative manner while being fiscally prudent. Strategic Goals Government Operations By June 30, 2021, Facilities Management will meet the increasing demands for facility improvements by completing 100% of projects on schedule and within established budget parameters. Status: The Facilities Management Department has continued to pursue this goal by completing 90% of projects on schedule and within established budgets. Safe Communities By June 30, 2021, Facilities Management will enhance safety for Maricopa County residents and visitors by responding to 100% of all critical maintenance tasks that directly impact the immediate safety of Maricopa County employees and visitors within an average of 24 hours, and complete 90% of those tasks within an average of 10 days. Status: There were 3,325 emergency work orders received and completed as of February 9, 2017. The Operations and Maintenance system shows an average response time of 5.3 hours and a completion time of 9.42 hours which is well within the established measure of a 24 hour response time. 270 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Sources and Uses by Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Revised vs Adopted Adopted Variance Revenues FAMT - Facilities Maintenance 2,788 - 1,950 - - ODIR - Executive Management 49,231 18,000 59,407 - (18,000) -100.00% RWAY - Real Estate Services 470,728 213,200 214,106 - (213,200) -100.00% 522,747 235,141 466,341 46,810 322,273 - (235,141) (466,341) -100.00% -100.00% SCRT - Security Revenues Total Sources $ Expenditures BDFS - Budget and Financial Services BLDR - Buildings and Grounds $ 445,564 $ 490,770 $ 478,267 $ 517,162 26,392 Variance % 0.00% 5.38% 6,141,834 6,682,500 7,430,961 7,337,021 654,521 9.79% FACM - Facilities Construction Mgmt 18,077,341 19,660,585 18,407,381 23,519,501 3,858,916 19.63% FAMT - Facilities Maintenance 13,880,809 38,373,308 37,284,869 38,090,329 FPDS - Fac Planning and Energy Mgmt 20,036,933 - - INFR - Infrastructure 397,312 451,300 476,977 460,884 ODIR - Executive Management 246,016 258,814 235,241 245,162 236,962 220,842 PKMT - Parking Management - (282,979) - - -0.74% - 0.00% 9,584 2.12% (13,652) -5.27% (236,962) -100.00% PROC - Procurement 148,780 152,801 153,404 152,842 41 0.03% RISK - Risk Premiums 699,900 750,497 750,493 760,985 10,488 1.40% RWAY - Real Estate Services 396,860 360,433 SCRT - Security - SPPT - Operations Support TSPT - Technology Support Expenditures 919,418 267,776 433,748 3,519,171 4,401,660 1,065,917 858,380 92,657 - (3,519,171) 34.60% -100.00% 1,106,440 40,523 3.80% 358,168 661,175 357,296 707,014 Total Uses $ 61,748,935 $ 72,571,576 $ 71,489,519 $ 73,257,773 45,839 686,197 6.93% 0.95% $ Sources and Uses by Category FY 2016 Actual Budget Object Revenues Charges For Services - Revenues Miscellaneous Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities 522,747 FY 2017 Forecast 225,541 522,747 Total Sources $ Expenditures Personal Services FY 2017 Revised 36,767 240,800 $ 466,341 322,273 Variance - 285,506 $ Revised vs Adopted FY 2018 Adopted $ - 12,196,387 16,383,797 15,995,066 13,307,222 2,300,796 1,836,541 1,860,014 1,860,612 2,190,429 2,881,770 3,785,863 2,865,576 25,036,156 28,201,520 27,429,438 33,322,098 $ Variance % (225,541) -100.00% (240,800) -100.00% (466,341) -100.00% (3,076,575) -18.78% 24,071 (16,194) 5,120,578 1.31% -0.56% 18.16% 15,373 84,935 45,327 33,689 (51,246) -60.34% 19,634,654 23,046,110 22,268,866 21,788,198 (1,257,912) -5.46% Expenditures Transfers Out 10,140 10,140 10,140 10,140 - Expenditures Capital Outlay 365,000 126,763 94,805 70,238 (56,525) Total Uses $ 61,748,935 $ 72,571,576 $ 71,489,519 $ 73,257,773 271 $ 686,197 0.00% -44.59% 0.95% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 294,726 Revenues NRNP - Non Recurring Non Project 228,021 Fund 100 Total Sources 522,747 Total Sources $ 522,747 $ 100 - General Expenditures OPER - Operating 30,406,949 Expenditures NRNP - Non Recurring Non Project 43,778 FMM0 - Facilities Major Maintenance Expenditures ..Operating 6,649,504 Expenditures CCBI - Central Court Bldg 531,777 Expenditures SFTY - Life Safety Projects Detail 84,545 Expenditures ESAI - Emergency SVCS Admin Imp 206,718 Expenditures ECE1 - East Court Elevator Renovations Fund 100 Total Uses 37,923,271 255 - Detention Operations Expenditures OPER - Operating 15,963,538 Expenditures NRNP - Non Recurring Non Project Expenditures FAJI - 4th Ave Jail Maintenance 1,098,081 Expenditures LBJC - LBJ Complex 942,412 FMM0 - Facilities Major Maintenance Expenditures ..Operating 5,821,633 Fund 255 Total Uses 23,825,664 Total Uses $ 61,748,935 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 466,341 466,341 466,341 $ 322,273 322,273 322,273 $ - Revised vs Adopted Variance $ Variance % (466,341) (466,341) (466,341) -100.00% 0.00% -100.00% -100.00% -6.86% -84.41% 38,377,191 139,321 38,185,305 117,598 35,745,942 21,723 (2,631,249) (117,598) 7,877,906 46,394,418 7,381,940 45,684,843 7,877,906 3,500,000 47,145,571 3,500,000 751,153 19,425,108 25,052 - 19,279,420 23,970 - 19,385,204 - (39,904) (25,052) - -0.21% -100.00% 0.00% 0.00% 6,726,998 6,501,286 6,726,998 26,177,158 25,804,676 26,112,202 72,571,576 $ 71,489,519 $ 73,257,773 (64,956) 686,197 0.00% -0.25% 0.95% $ 0.00% 0.00% 0.00% 0.00% 0.00% 1.62% Staffing by Activity Activity Budget and Financial Services B Buildings and Grounds B Executive Management O Fac Planning and Energy Mgmt Facilities Construction Mgmt F Facilities Maintenance F Operations Support S Parking Management P Procurement P Real Estate Services R Security S Department Total FY 2016 Adopted 6.00 4.00 1.00 13.00 19.00 120.00 2.00 2.00 30.00 197.00 FY 2017 Revised 7.00 4.00 1.00 32.00 119.00 2.00 2.00 2.00 30.00 20.00 219.00 272 FY 2017 Forecast 7.00 4.00 1.00 32.00 119.00 2.00 2.00 2.00 30.00 51.00 250.00 FY 2018 Adopted 7.00 4.00 1.00 32.00 121.00 2.00 2.00 169.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% N/A 0.0% 2.00 1.7% 0.0% (2.00) -100.0% 0.0% (30.00) -100.0% (20.00) -100.0% (50.00) -22.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Staff Supv Business/Systems Analyst Director - Facilities Mgt Dispatcher Duty Plant Operator Electrician Electronic Technician Electronic Technician Senior Engineering Associate Engineering Specialist Engineering Technician Exec Assistant to Director Facil Cap Proj & Plng Div Dir Facil Capital Project Div Mgr Facil Capital Project Mgr Facil Capital Project Mgr Sr Facil Contract Service Monitor Facil Lg Capital Project Exec Facil Opts & Maint Div Mgr Facilities Planner Facilities Planning Div Mgr Facilities Project Manager Facilities Project Manager Supervisor Finance Manager - Large Finance/Business Analyst Grant/Contract Administrator HVAC Technician HVAC Technician Senior IT Operations Manager Locksmith Office Assistant Specialized PC/LAN Technician Plumber Procurement Officer - Dept Program Coordinator Public Works Chief Appraiser Real Estate Chief Officer Real Estate Manager - County Real Property Manager Real Property Specialist Real Property Specialist Sr Real Property Supervisor Security Asst Division Mgr Security Inspector Security Officer Security Officer Manager Security Officer Supervisor Technical Program Supv Trades Generalist Trades Specialist Trades Supervisor Warehouse/Inventory Specialist Warehouse/Inventory Spec Lead Warehouse/Inventory Specialist Department Total FY 2016 Adopted 1.00 2.00 4.00 1.00 1.00 1.00 1.00 4.00 10.00 2.00 8.00 2.00 3.00 8.00 1.00 1.00 1.00 5.00 8.00 4.00 1.00 2.00 5.00 1.00 4.00 1.00 1.00 2.00 1.00 17.00 2.00 5.00 1.00 12.00 2.00 2.00 1.00 1.00 1.00 12.00 3.00 1.00 29.00 10.00 8.00 3.00 1.00 197.00 FY 2017 Revised 1.00 3.00 5.00 1.00 1.00 1.00 4.00 10.00 1.00 9.00 2.00 3.00 8.00 1.00 1.00 1.00 8.00 8.00 4.00 1.00 2.00 5.00 1.00 3.00 1.00 2.00 1.00 19.00 2.00 1.00 7.00 2.00 1.00 13.00 2.00 1.00 1.00 1.00 1.00 1.00 10.00 2.00 4.00 1.00 14.00 2.00 30.00 4.00 8.00 1.00 3.00 219.00 273 FY 2017 Forecast 1.00 3.00 5.00 1.00 1.00 1.00 4.00 10.00 1.00 9.00 2.00 3.00 8.00 1.00 1.00 1.00 8.00 8.00 4.00 1.00 2.00 5.00 1.00 3.00 1.00 2.00 1.00 19.00 2.00 1.00 7.00 2.00 1.00 13.00 2.00 1.00 1.00 1.00 1.00 1.00 11.00 1.00 4.00 1.00 14.00 30.00 1.00 2.00 30.00 4.00 8.00 1.00 3.00 250.00 FY 2018 Adopted 1.00 3.00 2.00 1.00 1.00 1.00 4.00 10.00 1.00 11.00 2.00 2.00 1.00 1.00 1.00 8.00 8.00 4.00 1.00 2.00 5.00 1.00 3.00 1.00 2.00 1.00 19.00 2.00 7.00 1.00 13.00 2.00 1.00 30.00 4.00 8.00 1.00 3.00 169.00 Revised vs Adopted Variance Var % 0.0% 0.0% (3.00) -60.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2.00 22.2% 0.0% (3.00) -100.0% (6.00) -75.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -100.0% 0.0% (1.00) -50.0% (1.00) -100.0% 0.0% 0.0% 0.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (1.00) -100.0% (10.00) -100.0% (2.00) -100.0% (4.00) -100.0% (1.00) -100.0% (14.00) -100.0% N/A N/A (2.00) -100.0% N/A 0.0% 0.0% 0.0% N/A 0.0% 0.0% (50.00) -22.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Revised vs Adopted Variance Var % 165.00 187.00 218.00 136.00 (51.00) 255 Detention Operations 32.00 32.00 32.00 33.00 1.00 -27.3% 3.1% Department Total 197.00 219.00 250.00 169.00 (50.00) -22.8% Significant Personnel Variance  Decrease 30 FTE to Real Estate.  Decrease 20 FTE to Emergency Management. Budget Highlights General Fund (100) Operating  Increase Operating Expenditures by $45,000 for the Allocation of Real Estate Divestiture.  Increase Internal Service Charges by $36,781 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $44,561 for the impact of the changes in risk management charges.  Decrease Operating Expenditures by $2,652,103 for the Reallocation of Security Services to Emergency Management for 20 FTE and related administration costs.  Decrease Operating Expenditures by $100,000 for the Reallocation of funding to County Manager.  Decrease Revenue by $206,341 for decreased incoming revenue.  Decrease Operating Revenues by $9,600 for the Reallocation of Security Services to Emergency Management.  Decrease Operating Revenues by $250,400 for the Reallocation of Facilities Management Real Estate to Real Estate Department. General Fund (100) Non Recurring  Budget supplies allocation in, other services, and capital allocation in of $21,723 for OET Information Technology non recurring costs. General Fund (100) East Court Elevator Renovations  Budget repairs and maintenance of $3,500,000 for East Court Elevator Renovations. Detention Fund (255) Operating  Increase Internal Service Charges by $2,325 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $6,712 for the impact of the changes in risk management charges.  Decrease Operating Expenditures by $48,941 for the Reallocation of Security Services to Emergency Management. 274 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Programs and Activities Facilities Operations & Maintenance Program The purpose of the Facilities Operations & Maintenance Program is to provide facilities, buildings, and grounds operations and maintenance services to Maricopa County departments so they can work and conduct business in a clean, functional environment. Activities that comprise this program include:   Facilities General Maintenance Facilities Systems Maintenance Facilities General Maintenance Activity The purpose of the Facilities General Maintenance Activity is to provide well-maintained and clean facilities to Maricopa County Departments and their customers so they can conduct business in a clean environment. Mandates: Administrative mandate. Measure Type Result Result Output Demand Expenditure Ratio Measure Description FY 2016 Actual Percent of facilities contract janitorial inspections that received a passing rating for cleanliness (passing = no deductions). FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 99.3% 100.0% 99.9% 100.0% 0.0% 0.0% Percent of landscape quality inspections that received a passing rating. Number of square feet of facilities cleaned. 100.0% 2,887,023 100.0% 2,886,907 100.0% 2,886,907 100.0% 2,886,907 0.0% - 0.0% 0.0% Number of square feet of facilities required to be cleaned. 2,887,023 2,887,023 2,887,023 2,887,023 - 0.0% Total expenditure per square foot of facilities cleaned. $ 2.13 $ 2.31 $ 2.57 $ 2.54 $ 0.23 8.9% TOTAL USES $ 6,141,834 $ 6,682,500 $ 7,430,961 $ 7,337,021 $ 654,521 8.9% Expenditure Activity Narrative: The FY 2018 budget supports Facilities Management in meeting 100% of the demand. The services within this Activity include Cemetery Grounds, Clean Buildings, County Property Access Road Maintenance and Repairs, County Owned Vacant Lot Maintenance and Repairs, Grounds Maintenance and Repairs, Indigent Burial Programs, Interior Plants, and Pest and Bird Control Measures. The increase in expenditures is due to additional needs in Contract Services from the Minimum Wage Act (Prop 206). 275 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Facilities Systems Maintenance Activity The purpose of the Facilities Systems Maintenance Activity is to provide routine, preventive, predictive, scheduled, and unscheduled facilities and systems maintenance to Maricopa County facility occupants so they can work and conduct business in energy-efficient buildings that are responsibly and properly maintained. Mandates: Administrative mandate. Measure Type Result Measure Description FY 2016 Actual Percent of facilities maintenance performed on a timebased schedule or based on quantified material and equipment condition. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 52.0% 100.0% 76.7% 100.0% 0.0% 0.0% Result Percent Detention Security System is functional 24/7/365. N/A 95.0% 96.1% 96.1% 1.1% 1.2% Result Percent of County facilities operating within energy efficiency standards (measured by kilowatts per sq foot). Number of square feet of facilities maintained. N/A N/A 24.7% 10,587,110 24.7% 10,662,395 24.6% 10,662,395 (0.1%) 75,285 -0.4% 0.7% Total expenditure per square foot maintained. N/A $ (0.05) -1.5% Output Expenditure Ratio 3.62 $ 3.50 $ 3.57 $ Revenue TOTAL SOURCES $ 2,788 $ - $ 1,950 $ - $ TOTAL USES $ 13,880,809 $ 38,373,308 $ 37,284,869 $ 38,090,329 - N/A Expenditure $ (282,979) -0.7% Activity Narrative: The FY 2018 budget supports Facilities Management in meeting 100% of the demand. The services within this Activity include Detention Security System Maintenance, Electrical System Maintenance, Elevator Systems Maintenance, Energy Management, Fire Systems Maintenance, HVAC Systems Maintenance, Lighting Systems Maintenance, Locksmith, Plumbing Systems Maintenance, and Structural Maintenance Measures. The decrease in expenditures is due to lower expected utilities from solar energy rebates. Capital Facilities Development Program The purpose of the Capital Facilities Development Program is to provide consultant, general contractor, and vendor oversight of new vertical construction projects and renovations to Maricopa County departments so they can have facilities that are unencumbered by construction defects or legal claims. Activities that comprise this program include:  Facility Construction Management Facility Construction Management Activity The purpose of the Facility Construction Management Activity is to provide consultant, general contractor, and vendor oversight of new vertical construction projects and renovations to County Departments so they can have facilities that are unencumbered by construction defects or legal claims. 276 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Mandates: Administrative mandate. Measure Type Result Measure Description Percent of construction projects completed void of litigation. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 69.0% 69.0% 100.0% 31.0% 44.9% Result Percent of construction projects completed void of warranty claims for defective workmanship. N/A 75.9% 75.9% 96.6% 20.7% 27.3% Result Percent of construction projects requested that are evaluated by Facilities Management and recommended to the Board of Supervisors. N/A 76.7% 4.7% 4.7% (72.0%) -93.9% Output Number of new or renovated facility construction projects completed. 145 145 145 145 - 0.0% Demand Number of new or renovated facility construction projects funded. 139 139 139 139 - 0.0% Expenditure Ratio Total activity expenditure per new, retrofitted, renovated or remodeled facility project completed. $ 124,671.32 $ 135,590.24 $ 126,947.46 $ 162,203.46 $ 26,613.21 19.6% TOTAL USES $ 18,077,341 $ 19,660,585 $ 18,407,381 $ 23,519,501 $ 3,858,916 16.4% Expenditure Activity Narrative: The FY 2018 budget supports Facilities Management in meeting 100% of the demand. The services within this Activity include Construction Projects, Major Maintenance Projects, and Project Request Evaluations, Recommendations, and Execution Measures. The increase in expenditures is due to non recurring funding for the East Court Elevator Renovation and additional personnel costs for large capital projects. 277 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Appropriated Budget Reconciliation General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $38,098,140 $466,341 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $279,051 $279,051 Employee Compensation and Benefits Total $279,051 FY 2017 Revised Budget $38,377,191 $466,341 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($5,488) ($5,488) Employee Compensation and Benefits Total ($5,488) FY 2018 Baseline Budget $38,371,703 $466,341 Base Adjustments: Base Adjustments: Allocate Real Estate Divestiture $45,000 Base Telecom Adjustment $36,781 Risk Management Adjustment $44,561 Base Adjustments Total $126,342 Base Adjustments Total $126,342 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($206,341) Fees and Other Revenues Total ($206,341) Fees and Other Revenues Total ($206,341) Reallocations: Reallocations: Reallocation from D700 to D150 for Admin Costs ($97,500) Reallocation from D700 to D150 for Security Services ($2,554,603) Reallocation from D700 to D200 ($9,600) ($100,000) Realloc Real Estate from D700 to D780 ($250,400) Reallocations Total Reallocations Total FY 2018 Adopted Budget Percent Change From Baseline 278 ($2,752,103) ($260,000) ($2,752,103) ($260,000) $35,745,942 $0 -6.84% -100% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management General Fund (100) (continued) Major Maintenance Operating Expenditure FY 2017 Adopted Budget $7,877,906 FY 2017 Revised Budget $7,877,906 FY 2018 Baseline Budget $7,877,906 FY 2018 Adopted Budget $7,877,906 Percent Change From Baseline 0% Non Recurring Non Project Expenditure FY 2017 Adopted Budget $139,321 FY 2017 Revised Budget $139,321 Revenue Revenue Information and Communications Technology: Technology Non-Project: Other IT Non Recurring ($139,321) Technology Non-Project Total ($139,321) Information and Communications Technology Total ($139,321) FY 2018 Baseline Budget $0 Information and Communications Technology: Technology Projects: Carryforward for FY17 RDSA IT $21,723 Technology Projects Total $21,723 Information and Communications Technology Total $21,723 FY 2018 Adopted Budget $21,723 East Court Elevator Renovations Expenditure FY 2017 Adopted Budget $0 FY 2017 Revised Budget $0 FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $3,500,000 Non Recurring Total $3,500,000 Non Recurring Total $3,500,000 FY 2018 Adopted Budget $3,500,000 279 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Facilities Management Detention Fund (255) Operating Expenditure FY 2017 Adopted Budget $19,387,545 Revenue Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $37,563 $37,563 Employee Compensation and Benefits Total $37,563 FY 2017 Revised Budget $19,425,108 FY 2018 Baseline Budget $19,425,108 Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,325 Risk Management Adjustment $6,712 Base Adjustments Total $9,037 Base Adjustments Total $9,037 Reallocations: Reallocations: Reallocation from D700 to D150 for Security Services ($48,941) Reallocations Total ($48,941) Reallocations Total ($48,941) FY 2018 Adopted Budget $19,385,204 Percent Change From Baseline -0.21% Major Maintenance Operating Expenditure FY 2017 Adopted Budget $6,726,998 FY 2017 Revised Budget $6,726,998 FY 2018 Baseline Budget $6,726,998 FY 2018 Adopted Budget $6,726,998 Percent Change From Baseline 0% 280 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Finance Analysis by Samantha Carter, Budget Analyst Summary Mission The mission of the Department of Finance is to provide financial information and services to Maricopa County government so they can effectively manage their resources. Vision Citizens serving citizens by working collaboratively, efficiently and innovatively. We will be responsive to our customers while being fiscally prudent. Strategic Goals Fiscal Strength and Responsibility By 2019, Finance will be able to conduct 90% of requested training within 3 business weeks. Status: This is a new goal for FY 2017 and data will be available in FY 2018. Fiscal Strength and Responsibility By 2021, when financing is identified as the appropriate funding mechanism for new Board-approved capital projects, the department of Finance will identify and obtain appropriate financing at a rate in line with Maricopa County’s AAA bond rating. Status: This is a new goal for FY 2017 and data will be available in FY 2018. Fiscal Strength and Responsibility By June 30, 2021, 90% of users will be satisfied with the ease of use, including speed of invoice payment processing as related to the CGI Accounts Payable Workflow. Status: No information is currently available, implementation date is July, 1, 2016. 281 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Sources and Uses by Program and Activity FY 2016 Activity Actual Revenues CLCT - Collections 357,172 GGOV - General Government Revenues Total Sources $ 357,172 Expenditures BDFS - Budget and Financial Services 1,512,010 CLCT - Collections 343,272 FINR - Financial Reporting 7,145 GGOV - General Government INFR - Infrastructure 29,769 ODIR - Executive Management 177,251 PYPR - Payment Processing 450,009 RISK - Risk Premiums 10,524 SPPT - Operations Support 51,902 Expenditures Total Uses $ 2,581,882 FY 2017 FY 2017 FY 2018 Revised vs Adopted Revised 285,000 $ 285,000 340,254 1,665,586 39,312 169,955 500,261 9,740 181,236 $ 2,906,344 Forecast Adopted 306,247 285,000 200,000 $ 306,247 $ 485,000 (135) 331,745 353,975 1,618,862 2,095,546 200,000 40,851 46,399 171,783 189,103 527,436 780,951 9,744 27,634 112,057 207,271 $ 2,812,343 $ 3,900,879 Variance 200,000 $ 200,000 13,721 429,960 200,000 7,087 19,148 280,690 17,894 26,035 $ 994,535 FY 2017 Revised 285,000 $ 285,000 2,680,595 37,900 156,594 13,500 17,755 $ 2,906,344 FY 2017 Forecast 306,247 $ 306,247 2,622,642 31,028 149,123 9,550 $ 2,812,343 FY 2018 Adopted 200,000 285,000 $ 485,000 3,032,148 36,233 803,565 13,000 15,933 $ 3,900,879 Variance 200,000 $ 200,000 351,553 (1,667) 646,971 (500) (1,822) $ 994,535 Variance % 0.00% 0.00% 70.18% 0.00% 4.03% 25.81% 0.00% 18.03% 11.27% 56.11% 183.72% 14.37% 34.22% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 Actual 357,172 Total Sources $ 357,172 2,384,748 47,098 140,462 9,574 Total Uses $ 2,581,882 Revised vs Adopted Variance % 0.00% 0.00% 70.18% 13.11% -4.40% 413.15% -3.70% -10.26% 34.22% Sources and Uses by Fund and Function Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 249 - Non-Departmental Grants Revenues NRNP - Non Recurring Non Project Fund 249 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures ADT0 - Single Audit Fund 100 Total Uses 249 - Non-Departmental Grants Expenditures NRNP - Non Recurring Non Project Fund 249 Total Uses Total Uses $ FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 357,172 357,172 285,000 285,000 - - 357,172 2,581,883 (1) 2,581,882 2,581,882 306,247 306,247 Variance 285,000 285,000 - - Variance % 0.00% 0.00% 285,000 306,247 200,000 200,000 485,000 2,906,344 2,906,344 2,812,343 2,812,343 3,475,879 225,000 3,700,879 569,535 225,000 794,535 19.60% N/A 0.00% 27.34% 200,000 200,000 3,900,879 200,000 200,000 994,535 0.00% 0.00% 34.22% $ Revised vs Adopted 2,906,344 282 $ 2,812,343 $ $ 200,000 200,000 200,000 0.00% 0.00% 70.18% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Staffing by Program and Activity Activity Budget and Financial Services Collections C Executive Management O Financial Reporting F Operations Support S Payment Processing P Department Total FY 2016 Adopted 25.00 4.00 1.00 1.00 8.00 39.00 FY 2017 Revised FY 2017 Forecast 5.00 1.00 25.00 1.00 8.00 40.00 FY 2018 Adopted 5.00 1.00 23.00 1.00 8.00 38.00 5.00 1.00 20.00 1.00 10.00 37.00 Revised vs Adopted Variance Var % N/A 0.0% 0.0% (5.00) -20.0% 0.0% 2.00 25.0% (3.00) -7.5% Staffing by Market Range Title Market Range Accountant Accounting Specialist Accounting Specialist Supv Business/Systems Analyst Business/Systems Analyst-Sr/Ld Collections Supervisor Collector Deputy Director - Finance Director - Finance Finan/Business Analyst -County Finance Manager - County Finance Supervisor - County IT Operations Manager Office Assistant Specialized Department Total FY 2016 Adopted FY 2017 Revised 2.00 5.00 1.00 1.00 1.00 1.00 3.00 1.00 15.00 2.00 4.00 3.00 39.00 FY 2017 Forecast FY 2018 Adopted 3.00 5.00 1.00 1.00 2.00 1.00 4.00 1.00 13.00 2.00 5.00 1.00 1.00 40.00 2.00 5.00 1.00 1.00 1.00 1.00 4.00 1.00 13.00 2.00 5.00 2.00 38.00 FY 2017 Revised FY 2017 Forecast 1.00 7.00 1.00 1.00 2.00 1.00 4.00 1.00 10.00 2.00 5.00 1.00 1.00 37.00 Revised vs Adopted Variance (2.00) 2.00 (3.00) (3.00) Var % -66.7% 40.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% -23.1% 0.0% 0.0% 0.0% 0.0% -7.5% Staffing by Fund Fund 100 General Department Total FY 2016 Adopted FY 2018 Adopted Revised vs Adopted Variance Var % 39.00 40.00 38.00 37.00 (3.00) -7.5% 39.00 40.00 38.00 37.00 (3.00) -7.5% Budget Highlights  Increase budget by $20,000 due to reallocation of Debt Administration/Arbitrage from Non Departmental to Finance.  Increase budget by $99,289 due to reallocation of funding from the Assistant County Manager940.  Increase budget by $425,265 due to reallocation of funding from the Budget Office for the creation of the Enterprise Resource team.  Increase revenue and expenditures by $200,000 due to reallocation of Tribal Gaming Grants from County Manager’s Office.  Increase Internal Service Charges by $17,894 for the impact of the changes in risk management charges.  Increase Internal Service Charges by $7,087 for the impact of the changes in base level telecommunication charges. 283 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Programs and Activities Collections Program The purpose of the Collections Program is to provide collections services to the court, government agencies, victims, and interested parties so they can hold the responsible parties accountable and the appropriate parties can realize financial restitution. Activities that comprise this program include:  Collections Collections Activity The purpose of the Collections Activity is to provide collection services to the court, government agencies, victims and interested parties so they can hold the responsible parties accountable and the appropriate parties can realize financial restitution. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Demand Expenditure Ratio Percent of collectible accounts that are paying. Total number of collectible accounts internal to County Collections Unit (CCU). Expenditure per collectible accounts internal to County Collections Unit (CCU). $ 130.92 $ 130.87 $ 123.10 $ 136.14 TOTAL SOURCES $ 357,172 $ 285,000 $ 306,247 $ 285,000 TOTAL USES $ 343,272 $ 340,254 $ 331,745 $ 353,975 Rev vs Adopted Variance Var % 0.0% 88.9% 0.0% 87.0% (0.02) 2,622 2,600 2,695 2,600 - 0.0% 5.28 3.9% - 0.0% 13,721 3.9% $ -2.28% Revenue Expenditure $ Activity Narrative: Due to new laws regarding the placement of liens on motor vehicles, collection revenue fees continue to be negatively affected. FY 2018 revenues are expected to be consistent with the FY 2017 Revised amounts. Financial Management and Reporting The purpose of the Financial Management and Reporting Program is to provide timely equipment, capital and technology project funding, financial reports, and financial systems and report training to departments and County Management so they can manage projects and County resources. Activities that comprise this program include:   Financial Management and Reporting Payment Processing Financial Management and Reporting Activity The purpose of the Financial Management and Reporting Activity is to provide timely equipment, capital and technology project funding, financial reports and financial systems and report training to departments and County management so they can manage projects and County resources. Mandates: Administrative mandate. 284 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Percent of monthly Executive variance reports produced within 10 business days of month end close. Number of participants receiving financial system and report classes. Number of financial system and report classes provided. Number of reports produced. Number of Executive Variance reports provided. Number of reports required/requested. N/A 100.00% 100.00% Rev vs Adopted Variance 100.00% - - 22 - 52 48 4 39 48 4 1 52 48 4 54 48 6 Var % - 0.0% - N/A 15.00 2.00 N/A 27.8% 0.0% 33.3% Expenditure per report produced. $ 137.40 $ 42,707.33 $ 31,131.96 $ 38,806.41 $ (3,900.93) -10.1% TOTAL USES $ 7,145 $ 1,665,586 $ 1,618,862 $ 2,095,546 $ 429,960 20.5% Expenditure Activity Narrative: Finance continues to meet the goal for producing financial reports in a timely manner. The training portion of this activity is new for FY 2018 and historic information is not currently available. The department is currently collecting information and reporting should be available in the future. Payment Processing Activity The purpose of the Payment Processing Activity is to provide both final audit and payment approval to departments and the court system so they can pay their vendors or interested parties timely and accurately. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Demand Expenditure Ratio Expenditure Percent of payments processed within 5 business days. Number of accounts payable payments provided. Total number of payments processed. Number of training classes requested. Number of payment requests. 99.9% 94,673 103,364 103,364 97.0% 70,925 70,925 70,925 84.57% 94,425 94,425 94,425 Rev vs Adopted Variance 80.00% $ 91,000 $ 91,000 $ $ 91,000 $ (0) 20,075 20,075 20,075 Var % -21.3% 22.1% 22.1% N/A 22.1% Expenditure per payment processed. $ 4.75 $ 7.05 $ 5.59 $ 8.58 $ 1.53 17.8% TOTAL USES $ 450,009 $ 500,261 $ 527,436 $ 780,951 $ 280,690 35.9% Activity Narrative: The percentage of payments processed within 5 business days is down because of the implementation of the new finance system. The department anticipates that continuous countywide training will improve performance results in subsequent fiscal years. 285 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $2,855,401 $285,000 Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total $50,943 $50,943 Employee Compensation and Benefits Total $50,943 FY 2017 Revised Budget $2,906,344 $285,000 FY 2018 Baseline Budget $2,906,344 $285,000 Base Adjustments: Base Adjustments: Base Telecom Adjustment $7,087 Risk Management Adjustment $17,894 Base Adjustments Total $24,981 Base Adjustments Total $24,981 Reallocations: Reallocations: Realloc Admin/Arbitrage from NonDept to Finance $20,000 Reallocation Between Departments $99,289 Reallocations Total $119,289 Reallocations Total $119,289 FY 2018 Tentative Budget Percent Change From Baseline $3,050,614 $285,000 4.96% 0% Reallocations: Reallocations: Reallocation Between Departments $425,265 Reallocations Total $425,265 Reallocations Total $425,265 FY 2018 Adopted Budget Percent Change From Baseline 286 $3,475,879 $285,000 19.60% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Finance Single Audit Expenditure Revenue FY 2017 Revised Budget FY 2018 Baseline Budget $0 Reallocations: Reallocations: Realloc Single Audit from NonDept to Finance $225,000 Reallocations Total $225,000 Reallocations Total $225,000 FY 2018 Adopted Budget $225,000 Non Departmental Grant Fund (249) Non Recurring Non Project Expenditure Revenue $200,000 $200,000 $200,000 $200,000 FY 2017 Revised Budget FY 2018 Baseline Budget Reallocations: Reallocations: Reallocation Between Departments Reallocations Total Reallocations Total FY 2018 Adopted Budget 287 $200,000 $200,000 $200,000 $200,000 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Human Resources Analysis by Samantha Carter, Budget Analyst Summary Mission The mission of Human Resources is to provide strategic human resources leadership, administrative, and operational services, to and in partnership with, Maricopa County leaders, current, and prospective employees, so they can individually and collectively contribute to a high-performing, fully-engaged workforce that fulfills the County's mission. Vision Professional, fully-engaged employees who support fulfillment of Maricopa County departments' missions. Strategic Goals Government Operations By 2022, the voluntary turnover rate for fully accomplished (or equivalent) employees will be at or below 10%. Status: With the implementation of the new Employee Engagement Survey and enhanced employee development tools we expect to achieve this goal by the deadline. Sources and Uses by Program and Activity FY 2016 Activity Actual Revenues PAYR - Payroll 48,022 RECD - Records Management 14,095 SPPT - Operations Support Revenues 62,117 Total Sources $ Expenditures BDFS - Budget and Financial Services 76,484 BUAS - Business Application Dev Supp DVTY - Diversity 59,609 ECOM - Employee Compensation 651,331 EMPL - Employment Services 673,763 EPMS - Employee and Management Rlt 372,569 HRAC - Human Resources 48,770 INFR - Infrastructure 46,863 MERT - Merit Commission 126,215 ODIR - Executive Management 180,382 PAYR - Payroll 779,591 PROC - Procurement 19,411 RECD - Records Management 425,299 RISK - Risk Premiums 12,708 SPPT - Operations Support 1,102 STDV - Employee Development 592,851 Expenditures Total Uses $ 4,066,948 FY 2017 Revised 41,000 14,000 $ 55,000 44,370 79,198 737,343 765,883 374,581 57,894 134,723 165,323 860,466 426,836 2,544 128,566 781,732 $ 4,559,459 288 FY 2017 FY 2018 Forecast Adopted 45,107 41,000 15,224 14,000 600 $ 60,331 $ 55,600 36,713 37,523 2,478,995 73,425 76,355 666,135 579,725 737,351 811,737 369,101 374,715 58,622 79,885 144,211 130,537 282,072 345,970 718,119 721,209 (598) 438,926 434,108 12,623 13,895 68,418 166,029 869,946 1,832,454 $ 4,475,064 $ 8,083,137 Revised vs Adopted Variance 600 $ 600 (6,847) 2,478,995 (2,843) (157,618) 45,854 134 21,991 (4,186) 180,647 (139,257) 7,272 11,351 37,463 1,050,722 $ 3,523,678 Variance % 0.00% 0.00% 0.00% 1.09% -15.43% 0.00% -3.59% -21.38% 5.99% 0.04% 0.00% 37.98% -3.11% 109.27% -16.18% 0.00% 1.70% 446.19% 29.14% 134.41% 77.28% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 Actual 62,117 Total Sources $ 62,117 3,296,503 48,350 691,001 24,722 6,372 Total Uses $ 4,066,948 FY 2017 Revised 55,000 $ 55,000 3,415,116 47,659 1,056,884 20,866 18,934 $ 4,559,459 FY 2017 Forecast 60,331 $ 60,331 3,525,416 58,528 863,971 17,707 9,442 $ 4,475,064 FY 2018 Adopted 55,000 600 $ 55,600 3,596,414 59,159 3,387,764 20,866 1,018,934 $ 8,083,137 Revised vs Adopted Variance 600 $ 600 181,298 11,500 2,330,880 1,000,000 $ 3,523,678 Variance % 0.00% 0.00% 1.09% 5.31% 24.13% 220.54% 0.00% 5,281.50% 77.28% Sources and Uses by Fund and Appropriation Unit Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources Total Sources $ 100 - General Expenditures OPER - Operating Expenditures JOB1 - Job Analysis Consultant Expenditures LRN1 - Learning Management LRN0 - Learning Management Expenditures Operating Expenditures BUS1 - One Time Bus Card Repl Expenditures EDR0 - Tuition Reimbursement Expenditures BUS0 - Bus Cards Expenditures HRS0 - Human Resources System Ops Expenditures REC0 - Recognition Program Fund 100 Total Uses Total Uses $ FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 62,117 62,117 62,117 $ 3,686,188 151,252 44,500 55,000 55,000 55,000 4,331,532 202,427 25,500 185,008 4,066,948 4,066,948 $ $ $ 4,293,067 156,497 25,500 4,559,459 4,559,459 60,331 60,331 60,331 $ $ 4,535,092 45,930 - 4,475,064 4,475,064 55,600 55,600 55,600 Revised vs Adopted Variance 203,560 (156,497) (25,500) - $ 11,500 1,000,000 1,620 2,478,995 10,000 8,083,137 8,083,137 600 600 600 - $ 11,500 1,000,000 1,620 2,478,995 10,000 3,523,678 3,523,678 Variance % 1.09% 1.09% 1.09% 4.70% -77.31% -100.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 77.28% 77.28% Staffing by Program and Activity Activity Budget and Financial Services B Diversity D Employee and Management Rlt E Employee Compensation E Employee Development S Employment Services E Executive Management O Human Resources Merit Commission M Operations Support S Payroll P Procurement Records Management R Department Total FY 2016 Adopted 1.15 0.80 5.00 6.00 4.20 9.70 1.25 0.30 1.30 9.25 0.30 6.75 46.00 FY 2017 Revised 0.55 0.80 4.00 6.00 4.20 10.70 2.00 1.30 1.45 9.25 6.75 47.00 289 FY 2017 Forecast 0.55 0.80 4.00 6.00 4.20 10.70 1.00 1.30 1.45 9.25 6.75 46.00 FY 2018 Adopted 0.55 0.80 4.00 6.00 4.20 10.70 2.00 1.30 1.45 9.25 6.75 47.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% N/A 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Staffing by Market Range Title Market Range FY 2016 Adopted Accountant Admin/Operations Specialist Administrative Services Manage Compensation Analyst Deputy Director - Human Res Director - Human Resources Employee Records Specialist Employee Records Supervisor Employee Relations Analyst-Cty Exec Assistant to Director Human Resources Associate Human Resources Mngr - County Human Resources Specialist Human Resources Supv - County Office Assistant Office Assistant Specialized Payroll Specialist - County Payroll Specialist Lead-County Payroll/Time and Labor Spec Recruiter Trainer Training Officer Department Total FY 2017 Revised 1.00 3.00 1.00 3.00 1.00 2.00 1.00 4.00 1.00 4.00 2.00 3.00 2.00 5.00 3.00 1.00 2.00 4.00 3.00 46.00 FY 2017 Forecast 1.00 1.00 1.00 3.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 4.00 4.00 3.00 2.00 4.00 3.00 1.00 2.00 4.00 2.00 1.00 47.00 FY 2018 Adopted 1.00 1.00 1.00 3.00 1.00 2.00 1.00 4.00 1.00 1.00 4.00 4.00 3.00 2.00 4.00 3.00 1.00 2.00 4.00 2.00 1.00 46.00 1.00 1.00 1.00 3.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 4.00 3.00 3.00 2.00 5.00 3.00 1.00 2.00 4.00 2.00 1.00 47.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -25.0% 0.0% 0.0% 1.00 25.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Department Total Revised vs Adopted Variance Var % 46.00 47.00 46.00 47.00 - 0.0% 46.00 47.00 46.00 47.00 - 0.0% Budget Highlights  Increase budget by $10,000 due to reallocation of Employee Recognition Program from Non Departmental.  Increase budget by $2,478,995 for reallocation of Human Resource Operating System from Non Departmental.  Increase budget by $1,000,000 for reallocation of tuition reimbursement from Non Departmental.  Increase Non Recurring by $11,500 for one-time Bus Card replacement. Programs and Activities Diversity and Inclusion Program The purpose of the Diversity and Inclusion Program is to provide diversity training, education & information services to Maricopa County employees so they can work collaboratively, cooperatively and productively in an environment that respects the different cultures, backgrounds, beliefs and abilities of the citizens we serve. Activities that comprise this program include:  Diversity and Inclusion 290 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Diversity and Inclusion Activity The purpose of the Diversity and Inclusion Activity is to provide diversity training, education and information services to Maricopa County employees so they can work collaboratively, cooperatively and productively in an environment that respects the different cultures, backgrounds, beliefs and abilities of the citizens we serve. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of employees reporting satisfied or very satisfied with overall workplace diversity and inclusion. Percent of Diversity and Inclusion class participants who respond to post-training survey who indicate that their knowledge, understanding and/or awareness increased. Output Number of diversity and inclusion classes provided. Demand Expenditure Ratio Number of diversity and inclusion classes requested. Result Var % N/A 88.0% 88.0% 88.0% - 0.0% 71.2% 0.4% 0.4% 0.4% - 0.0% 44 40 40 40 - 0.0% 40 40 40 - 0.0% - Expenditure per diversity and inclusion class provided. Rev vs Adopted Variance N/A $ 1,979.95 $ 1,835.63 $ 59,609 $ 79,198 $ 73,425 $ 1,908.88 $ (71) -3.7% 76,355 $ (2,843) -3.7% Expenditure TOTAL USES $ Activity Narrative: Department expects little to no change in this activity. This activity will be reviewed during the FY 2019 Strategic Business Plan update. Employee and Management Relations Program The purpose of the Employee and Management Relations Program is to provide organizational development services, competency-based training, and strategic interventions to all County departments so they can retain a productive and professional workforce. Activities that comprise this program include:  Employee and Management Relations  Merit System Rules Compliance  Employee Development Employee and Management Relations Activity The purpose of the Employee and Management Relations Activity is to provide advice, consultations, and investigative services to employees and management so they can prevent and resolve workplace issues and maintain regulatory compliance conducive to the achievement of departments' missions. Mandates: Administrative mandate. Measure Type Result Output Output Output Output Demand Demand Demand Expenditure Ratio Expenditure Measure Description Percent of customers who reported satisfied or very satisfied with services provided. Number of Employee Relations training provided. Number of unemployment claim responses provided. Number of employee/department consultations provided. Number of investigations completed. Number of Employee Relations training topics requested. Number of unemployment claim responses required. Number of employee/department consultations requested. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % N/A 528 95.7% 16 568 95.7% 16 568 95.7% 16 568 - 0.0% 0.0% 0.0% 328 14 508 16 508 16 508 16 - 0.0% 0.0% 262 528 16 504 16 504 16 504 - 0.0% 328 400 400 400 - 0.0% Expenditure per number of investigations completed. $ 26,612.07 $ 23,411.31 $ 23,068.81 $ 23,419.69 $ 8 0.04% TOTAL USES $ 372,569 $ 374,581 $ 369,101 $ 374,715 $ 134 0.04% 291 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Employee Development Activity The purpose of the Employee Development Activity is to provide training services, in a collaborative way, to departments and their employees so they can enhance professional growth and support departments' missions. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Demand Expenditure Ratio Percent of participants reporting satisfied or very satisfied that the stated goals and objectives of the class were met in core competency courses. Percent of participants who agree they can apply the knowledge, skills, and abilities gained from core competency courses. Number of training courses developed in-house by Employee Development staff. Number of participants in Employee Development sponsored trainings. Number of participant registrations for training classes. Expenditure per participant in Employee Development sponsored trainings. Rev vs Adopted Variance Var % N/A 98.1% 98.1% 98.1% - 0.0% N/A 98.1% 98.1% 98.1% - 0.0% 80 80 80 - 0.0% 580 580 420 8,000 420 8,000 420 8,000 - 0.0% 0.0% N/A 930.63 966.40 - 2181.49 $ 1,250.86 57.3% Revenue TOTAL SOURCES $ 306,233 $ 344,682 $ 357,599 $ 318,404 $ TOTAL USES $ 592,851 $ 781,732 $ 811,774 $ 1,832,454 $ (26,278) -8.3% Expenditure 1,050,722 57.3% Activity Narrative: This activity should be reassessed during the FY 2019 Strategic Business Plan update process to accommodate the new learning management system. Increase in expenditures is due to the reallocation of Tuition Reimbursement from Non Departmental to Human Resources. Merit Systems Rules Compliance Activity The purpose of the Merit Systems Rules Compliance Activity is to provide administrative and operational support services to classified employees, departments, appellants, and Merit Commissions so they can receive, deliver, and/or enforce uniform and equitable personnel actions. Mandates: Administrative mandate. Measure Type Measure Output Description Percent of Merit Commission final orders that were not appealed. Number of scheduled hearings that were withdrawn or dismissed. Output Number of appeal hearings conducted. Demand Expenditure Ratio Number of appeals filed. Result FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % 66.7% 83.3% 83.3% 83.3% - 0.0% 0.0% 4 12 12 12 - 16 12 12 12 - 8 20 20 20 - 0.0% $ (209.30) -3.2% 130,537 $ (4,186) -3.2% Expenditure per appeal hearing scheduled. $ 15,776.88 $ 6,736.15 $ 7,210.55 $ TOTAL USES $ 126,215 $ 134,723 $ 144,211 $ 6,526.85 Expenditure Employment Services Program The purpose of the Employment Services Program is to provide professional recruitment and career advancement consulting services to Maricopa County departments and their employees so they can interview, select and retain a qualified and diverse workforce. Activities that comprise this program include:  Employment Services 292 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Employment Services Activity The purpose of the Employment Services Activity is to provide professional recruitment and career advancement consulting services to Maricopa County departments and their employees so they can interview, select and retain a qualified and diverse workforce. Mandates: Discretionary services. Measure Type Measure Description Percent of customers reporting satisfied or very satisfied with the quality of candidates referred to departments by the Employment Services Division. Percent of customers reporting satisfied or very satisfied with the level of customer service provided by the Employment Services support staff. The number of qualified candidates referred to departments. The number of job requisitions (for number of vacant positions). Result Result Output Demand Demand Expenditure Ratio Expenditure The number of applications received for review. Expenditure per qualified candidate referred to departments. $ TOTAL USES $ FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance Var % N/A 91.4% 91.4% 91.4% - 0.0% N/A 95.7% 95.7% 95.7% - 0.0% 15,573 9,375 9,375 9,375 - 0.0% 1,191 1,250 1,250 1,250 - 0.0% 37,771 32,000 32,000 32,000 - 0.0% 43.26 $ 673,763 $ 81.69 $ 765,883 $ 78.65 $ 737,351 $ 86.59 $ 4.89 5.6% 811,737 $ 45,854 5.6% Activity Narrative: Increase in expenditures is due to increases in General Services for additional background check services. Payroll and Records Management Program The purpose of the Payroll & Records Management Program is to provide centralized payroll and records management services to County departments and employees so they can have accurately maintained records and be paid accurately. Activities that comprise this program include:   Payroll Records Management Payroll Activity The purpose of the Payroll Activity is to provide payroll services to employees so they can be timely and accurately paid for their services. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Percent of paychecks accurately processed. Number of paychecks issued. The number of bus cards processed. Number of paychecks required. 99.9% 381,392 856 381,392 100.0% 370,256 1,376 370,256 100.0% 370,256 1,376 370,256 Rev vs Adopted Variance 100.0% 370,256 1,376 370,256 Var % - Expenditure per paycheck issued. $ 2.04 $ 2.32 $ 1.94 $ 1.95 $ TOTAL SOURCES $ 48,022 $ 41,000 $ 45,107 $ 41,000 $ TOTAL USES $ 779,591 $ 860,466 $ 718,119 $ 0.0% 0.0% 0.0% 0.0% (0.38) -19.3% Revenue - 0.0% Expenditure 721,209 $ (139,257) -19.3% Activity Narrative: Department expects little to no change in this activity. Decrease in expenditures is due to reduction in contracted services. 293 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Records Management Activity The purpose of the Records Management Activity is to provide a centralized repository of employee data and personnel actions to County management, departments, and employees, so they can access accurate employment data. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% - 0.0% Output Percent of records accurately maintained. Number of records maintained. 32,264 46,912 46,912 46,912 - 0.0% Output Number of job related transactions. 32,264 29,508 29,508 29,508 - 0.0% Output Number of records maintained and job related transactions. 32,264 74,964 74,964 74,964 - 0.0% Demand Expenditure Ratio Number of maintained records required. 11,728 11,728 11,728 11,728 - 0.0% Expenditure per record maintained and job related transaction. $ 13.18 $ 5.69 $ 5.86 $ 5.79 $ 0.10 1.7% TOTAL SOURCES $ 14,095 $ 14,000 $ 15,224 $ 14,000 $ - 0.0% $ 425,299 $ 426,836 $ 438,926 $ 7,272 1.7% Revenue Expenditure 100 - GENERAL TOTAL USES 434,108 $ Employment Compensation Program The purpose of the Employee Compensation Program is to provide strategic compensation services to the Board of Supervisors and Maricopa County departments so they can recruit and retain a qualified workforce, incentivize employees to provide the best possible customer service to the citizens of Maricopa County, and have the tools necessary to comply with state and federal laws pertaining to compensation for employees. Activities that comprise this program include:  Employment Compensation Employment Compensation Activity The purpose of the Employee Compensation activity is to provide strategic compensation services to the Board of Supervisors and Maricopa County Departments so they can recruit and retain a qualified workforce, incentivize employees to provide the best possible customer service to the citizens of Maricopa County, and have the tools necessary to comply with state and federal laws pertaining to compensation for employees. Mandates: Administrative mandate. 294 Maricopa County FY 2018 Adopted Budget Measure Type Result Result Output Output Output Output Demand Demand Expenditure Ratio Department Budgets — Expanded Human Resources Measure Description Percent of surveyed employees voluntarily terminating employment with Maricopa County because of pay. Percent of surveyed departments indicating that compensation policies, processes, and philosophies are applied consistently given budget parameters, market data, and internal equity issues. Number of market range reviews reviewed. Number of individual salary recommendations (Placement in Range/PIR) prepared. Number of critical recruitment and retention salary adjustments reviewed. Number of market ranges, placements in range, and critical recruitment and retention salary adjustments reviewed. Number of market ranges and placements in range requested. Number of critical recruitment and retention salary adjustments requested. Expenditure per number of market range, placements in range, and critical recruitment and retention salary adjustments reviewed. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Rev vs Adopted Variance N/A 36.00% 36.00% 36.00% N/A 34.55% 34.55% 34.55% 135 135 135 - 0.0% 3,184 2,500 2,500 2,500 - 0.0% 220 448 448 448 - 0.0% 284 2,500 2,500 2,500 - 0.0% 284 2,050 2,050 2,050 - 0.0% 528 450 450 450 - 0.0% 231.89 $ (63.05) -27.2% (157,618) -27.2% - N/A $ 294.94 $ 266.45 $ 651,331 $ 737,343 $ 666,135 $ - Var % 0.0% 0.0% Expenditure TOTAL USES $ 579,725 $ Activity Narrative: Department expects little to no change in this activity. Decreases in expenditures is due to decreases in one time expenses for the job consultant project. 295 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources Appropriated Budget Reconciliations General Fund (100) Operating Expenditure $4,262,723 FY 2017 Adopted Budget Em ployee Com pensation and Benefits: Em ployee Salary Adjustm ents: Revenue $55,000 A genda Item C-49-16-051-2-00 FY17 P FP B udget A djustments E m plo ye e S a la ry A djus t m e nt s T o t a l $ 68,809 $ 6 8 ,8 0 9 E m plo ye e C o m pe ns a t io n a nd B e ne f it s T o t a l $ 6 8 ,8 0 9 FY 2017 Revised Budget $4,331,532 $55,000 $0 $ 600 Reallocations: Reallocations: Reallo catio n B etween Departments $ 600 R e a llo c a t io ns T o t a l R e a llo c a t io ns T o t a l FY 2018 Baseline Budget $0 $ 600 $4,331,532 $55,600 Base Adjustm ents: Base Adjustm ents: B ase Teleco m A djustment $ 21,991 Risk M anagement A djustment $ 1,267 B a s e A djus t m e nt s T o t a l $ 2 3 ,2 5 8 B a s e A djus t m e nt s T o t a l $ 2 3 ,2 5 8 FY 2018 Tentative Budget $4,354,790 P e rc e nt C ha nge F ro m B a s e line 0.54% $55,600 0% Reallocations: Reallocations: Reallo catio n B etween Departments $ 180,302 R e a llo c a t io ns T o t a l $ 18 0 ,3 0 2 R e a llo c a t io ns T o t a l $ 18 0 ,3 0 2 FY 2018 Adopted Budget $4,535,092 P e rc e nt C ha nge F ro m B a s e line Human Resources System Ops 0% Expenditure Revenue FY 2017 Revised Budget FY 2018 Baseline Budget $0 Reallocations: Reallocations: Realloc ADP from NonDept to HR $2,478,995 Reallocations Total $2,478,995 Reallocations Total $2,478,995 FY 2018 Adopted Budget $2,478,995 296 $55,600 4.70% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources General Fund (100) Continued Expenditure Tuition Reimbursement Revenue FY 2017 Revised Budget FY 2018 Baseline Budget $0 Reallocations: Reallocations: Realloc Tuition Reimb from NonDept to HR $1,000,000 Reallocations Total $1,000,000 Reallocations Total $1,000,000 FY 2018 Adopted Budget $1,000,000 Expenditure Expenditure Bus Cards Program Recognition FY 2017 Revised Budget FY 2018 Baseline Budget $0 Reallocations: FY 2017 Revised Budget Reallocations: FY 2018 Baseline Budget $0 Realloc Service Pins/Awards from NonDept to HR $10,000 Reallocations Total Reallocations: $10,000 Reallocations Total Reallocations: $10,000 FY 2018 Adopted Budget Realloc Bus Cards from NonDept to HR $10,000 $1,620 Reallocations Total $1,620 Reallocations Total $1,620 FY 2018 Adopted Budget $1,620 297 Revenue Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Resources General Fund (100) Continued Expenditure Job Analysis Consultant FY 2017 Adopted Budget Revenue $202,910 Capital Improvement Program: Capital Improvement Program: Agenda Item C-49-17-012-2-00 FY17 CIP & Non Recurring Reconciliation Capital Improvement Program Total ($483) ($483) Capital Improvement Program Total ($483) FY 2017 Revised Budget $202,427 Capital Improvement Program: Capital Improvement Program: Agenda Item C-49-17-012-2-00 FY17 CIP & Non Recurring Reconciliation Capital Improvement Program Total $483 $483 Capital Improvement Program Total $483 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($202,910) Non Recurring Total ($202,910) Non Recurring Total ($202,910) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward $45,930 Non Recurring Total $45,930 Non Recurring Total $45,930 FY 2018 Adopted Budget One Time Bus Card Replacement $45,930 Expenditure FY 2017 Revised Budget FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $11,500 Non Recurring Total $11,500 Non Recurring Total $11,500 FY 2018 Adopted Budget $11,500 298 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Human Services Analysis by Jeffrey A. Wickman, Budget Analyst Summary Mission The mission of the Human Services Department is to provide and coordinate essential support and social services to vulnerable populations so they can have enhanced economic, education, and social opportunities and to strengthen communities. Vision All Maricopa County residents have equal access to opportunities to improve their lives. Strategic Goals Department Specific By the end of FY 2018, 85% of clients will be satisfied or very satisfied with services received as measured by responses in the Annual Customer Satisfaction Survey.  Department Specific Status: The Human Services Department (HSD) is implementing a new Customer Satisfaction Survey in FY 2017. It is expected that annual results will be available at the end of FY 2018. By the end of FY 2018, Maricopa County Human Services Department will provide greater opportunities for low-income individuals and families by increasing a variety of funding sources, including private and in-kind resources, by 10%.  Status: This goal was accomplished in FY 2015. The Department continues to obtain new grant funding to serve the vulnerable populations of Maricopa County. Sources and Uses by Activity FY 2016 Activity Actual Revenues BDFS - Budget and Financial Services CDBG - Community Dev Block Grant 2,600,232 CDEV - Child Development and Educ 24,720,141 COAA - Community Action Agency 1,688,398 EHSN - Emergency Shelter Nights 339,523 FAST - Financial Assistance 3,185,813 GGOV - General Government 5,702,830 HMAD - Home Investment Partnerships Program 5,103,595 HRAC - Human Resources POOL - Pooled Costs 3,391,943 SAIL - Sr. Adult Independent Living 1,152,954 SEEK - Job Seeker Services 5,526,980 SPPT - Operations Support 379,371 TSPT - Technology Support WTHR - Weatherization 1,811,971 YOUT - Youth Services 1,445,151 Revenues Total Sources $ 57,048,902 $ FY 2017 Revised 2,548,185 24,635,120 1,622,629 251,864 3,244,586 6,719,749 4,703,324 1,286,752 9,799,775 1,879,340 4,037,741 60,729,065 $ 299 FY 2017 Forecast 428,190 1,839,578 16,625,484 1,486,972 162,808 3,710,310 3,412,491 4,264,788 90,497 4,418,841 1,123,792 15,894,729 483,397 1,690,322 1,988,430 57,620,629 $ FY 2018 Adopted 3,338,130 13,563,046 2,098,859 256,000 3,092,600 6,906,213 3,989,452 1,282,874 10,441,736 2,302,919 3,914,322 51,186,151 Revised vs Adopted Variance Variance % N/A 789,945 31.00% (11,072,074) -44.94% 476,230 29.35% 4,136 1.64% (151,986) -4.68% N/A 186,464 2.77% N/A (713,872) -15.18% (3,878) -0.30% 641,961 6.55% N/A N/A 423,579 22.54% (123,419) -3.06% $ (9,542,914) -15.71% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Sources and Uses by Program and Activity (continued) FY 2016 Activity Actual BDFS - Budget and Financial Services 367,074 BUAS - Business Application Dev Supp 102,722 CDBG - Community Dev Block Grant 2,533,737 CDEV - Child Development and Educ 25,664,254 COAA - Community Action Agency 1,831,539 CSCA - Central Service Cost Alloc 1,757,320 DACR - Data Center 104,258 EHSN - Emergency Shelter Nights 1,168,136 FAST - Financial Assistance 3,333,141 HLDS - Homeless Low Demand Shelter 61,392 HMAD - Home Investment Partnerships Program 6,325,814 HRAC - Human Resources 157,995 INFR - Infrastructure 405,862 ODIR - Executive Management 319,986 POOL - Pooled Costs (212,272) PROC - Procurement 79,924 RISK - Risk Premiums 58,892 SAIL - Sr. Adult Independent Living 2,438,296 SEEK - Job Seeker Services 11,145,517 SPPT - Operations Support 92,910 TSPT - Technology Support 156,778 WTHR - Weatherization 1,788,166 YOUT - Youth Services 1,570,100 Expenditures Total Uses $ 61,251,541 $ FY 2017 Revised 403,643 2,548,185 24,635,122 1,927,013 1,872,730 1,061,265 3,244,586 6,719,749 139,006 601,458 268,842 335,722 83,287 70,894 2,537,103 9,799,775 465,899 481,413 1,879,340 4,037,741 63,112,773 $ FY 2017 Forecast 435,859 1,839,578 16,625,484 1,714,289 1,867,305 1,095,199 3,710,310 4,264,788 90,497 589,086 244,081 1,160,134 82,833 90,238 2,318,380 15,894,729 386,474 483,397 1,690,322 1,988,430 56,571,413 $ FY 2018 Adopted 316,689 3,338,130 13,563,046 2,419,182 1,880,000 1,331,583 3,092,600 6,906,213 141,359 547,315 258,913 97,112 82,294 69,036 2,473,523 10,441,736 193,445 403,289 2,302,919 3,914,322 53,772,706 Revised vs Adopted Variance Variance % (86,954) -21.54% N/A 789,945 31.00% (11,072,076) -44.94% 492,169 25.54% 7,270 0.39% N/A 270,318 25.47% (151,986) -4.68% N/A 186,464 2.77% 2,353 1.69% (54,143) -9.00% (9,929) -3.69% (238,610) -71.07% (993) -1.19% (1,858) -2.62% (63,580) -2.51% 641,961 6.55% (272,454) -58.48% (78,124) -16.23% 423,579 22.54% (123,419) -3.06% $ (9,340,067) -14.80% FY 2018 Adopted 51,157,815 28,336 $ 51,186,151 21,917,300.00 850,909.00 28,644,669.00 1,739,154.00 397,091.00 216,981.00 6,602.00 $ 53,772,706 Revised vs Adopted Variance Variance % (9,544,761) -15.72% N/A 1,847 6.97% $ (9,542,914) -15.71% (1,406,139) -6.03% (376,259) -30.66% (6,617,730) -18.77% (870,716) -33.36% (40,834) -9.32% (4,389) -1.98% 0.00% (24,000) -100.00% $ (9,340,067) -14.80% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out Expenditures Capital Outlay FY 2016 FY 2017 FY 2017 Actual Revised Forecast 55,370,530 60,702,576 57,625,048 274,826 (15,456.00) 1,403,546 26,489 11,037 Total Sources $ 57,048,902 $ 60,729,065 $ 57,620,629 20,048,147 23,323,439.00 19,474,459.00 2,148,940 1,227,168.00 1,020,798.00 34,924,809 35,262,399.00 33,401,786.00 2,825,261 2,609,870.00 1,969,938.00 601,281 437,925.00 329,891.00 94,479 221,370.00 131,677.00 6,602 6,602.00 6,602.00 602,022 24,000.00 236,262.00 Total Uses $ 61,251,541 $ 63,112,773 $ 56,571,413 Sources and Uses by Fund by Appropriation Unit Group 300 Maricopa County FY 2018 Adopted Budget Fund / Appropriation Unit Group 217 - CDBG Housing Trust Revenues OPER - Operating Fund 217 Total Sources 222 - Human Services Grants Revenues OPER - Operating Fund 222 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses 217 - CDBG Housing Trust Expenditures OPER - Operating Fund 217 Total Uses 222 - Human Services Grants Expenditures OPER - Operating Fund 222 Total Uses Total Uses Department Budgets — Expanded Human Services FY 2016 Actual $ 8,733,245 8,733,245 FY 2017 Revised $ 9,231,776 9,231,776 FY 2017 Forecast $ FY 2018 Adopted 6,546,324 10,343,521 6,546,324 $ 10,343,521 Revised vs Adopted Variance Variance % $ 1,111,745 1,111,745 48,315,657 51,497,289 51,074,305 40,842,630 (10,654,659) $ 48,315,657 $ 51,497,289 $ 51,074,305 $ 40,842,630 $ (10,654,659) $ 57,048,902 $ 60,729,065 $ 57,620,629 $ 51,186,151 $ (9,542,914) $ 2,235,388 119,984 2,355,372 $ 8,963,906 8,963,906 $ 2,260,912 122,796 2,383,708 $ 9,231,776 9,231,776 $ 2,258,927 111,193 2,370,120 2,260,912 325,643 2,586,555 $ 6,131,776 10,343,521 6,131,776 $ 10,343,521 $ 12.04% 12.04% -20.69% -20.69% -15.71% $ 202,847 202,847 N/A 165.19% 8.51% $ 1,111,745 1,111,745 12.04% 12.04% 49,932,263 51,497,289 48,069,517 40,842,630 (10,654,659) $ 49,932,263 $ 51,497,289 $ 48,069,517 $ 40,842,630 $ (10,654,659) $ 61,251,541 $ 63,112,773 $ 56,571,413 $ 53,772,706 $ (9,340,067) -20.69% -20.69% -14.80% Staffing by Activity Activity Budget and Financial Services B Business Application Dev Supp Child Development and Educ C Community Action Agency C Community Dev Block Grant C Data Center Emergency Shelter Nights E Executive Management O Home Investment Partnerships Program H Homeless Low Demand Shelter Human Resources H Job Seeker Services S Operations Support S Procurement P Sr. Adult Independent Living S Technology Support T Weatherization WYouth Services Y Department Total FY 2016 Adopted 6.00 1.18 219.50 12.00 4.00 1.38 0.50 4.00 1.00 0.50 3.00 98.00 31.00 3.44 2.00 11.00 398.50 FY 2017 Revised 6.00 184.00 14.00 3.00 1.00 2.00 2.25 3.00 78.28 2.00 1.00 30.00 6.00 2.75 23.72 359.00 FY 2017 Forecast 7.00 184.00 13.00 2.75 1.00 2.00 2.25 3.00 81.50 2.00 1.00 30.00 6.00 3.00 18.50 357.00 FY 2018 Adopted 7.00 184.00 13.00 3.75 1.00 2.00 2.25 3.00 81.50 2.00 1.00 30.00 6.00 3.00 18.50 358.00 Revised vs Adopted Variance Var % 1.00 16.7% N/A 0.0% (1.00) -7.1% 0.75 25.0% N/A 0.0% 0.0% 0.0% N/A 0.0% 3.22 4.1% 0.0% 0.0% 0.0% 0.0% 0.25 9.1% (5.22) -22.0% (1.00) -0.3% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Supervisor Administrator Communicatn Ofcr/Govt Liaison Community Development Coord Community Justice Coordinator Dietitian/Nutritionist Director - Human Services Education Program Aide Educator FY 2016 Adopted 5.00 4.00 12.00 1.00 11.00 1.00 1.00 4.00 1.00 1.00 5.50 39.00 FY 2017 Revised 4.00 3.00 9.00 2.00 7.00 1.00 2.00 4.00 1.00 57.00 301 FY 2017 Forecast 4.00 3.00 10.00 2.00 7.00 1.00 2.00 4.00 1.00 57.00 FY 2018 Adopted 4.00 3.00 10.00 2.00 7.00 1.00 2.00 4.00 1.00 55.00 Revised vs Adopted Variance Var % 0.0% 0.0% 1.00 11.1% 0.0% 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% N/A (2.00) -3.5% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Staffing by Market Range Title (continued) Market Range Educator Assistant Educator Bachelor's Educator Coordinator Exec Assistant to Director Finance Manager - Large Finance Support Supervisor Finance/Business Analyst General Laborer Grant/Contract Admin Supv Grant/Contract Administrator Head Start Family Support Spec Head Start Professnl Dev Coach Head Start Teacher (Bachelors) Human Resources Analyst Human Resources Specialist Human Services Program Admin IT Services Supervisor Management Analyst Management Assistant Nurse - Public Health Office Assistant Office Assistant Specialized Operations/Program Manager Operations/Program Supervisor PC/LAN Technician Program Coordinator Programmer/Analyst - Sr/Ld Social Worker Social Worker Supervisor Special Projects Manager System Administrator Systems Administrator - Senior/Lead Technical Support Mgr Trades Generalist Workforce Development Coord Workforce Development Manager Workforce Development Spec Workforce Development Supv Workforce Development Trainer Department Total FY 2016 Adopted 21.00 59.00 32.00 1.00 1.00 1.00 1.00 5.00 2.00 1.00 5.00 1.00 2.00 1.00 7.00 45.00 2.00 4.00 3.00 5.00 1.00 28.00 3.00 2.00 1.00 1.00 1.00 2.00 12.00 3.00 42.00 7.00 11.00 398.50 FY 2017 Revised 27.00 FY 2017 Forecast 27.00 33.00 1.00 1.00 1.00 1.00 3.00 21.00 4.00 22.00 2.00 2.00 6.00 1.00 2.00 3.00 1.00 2.00 19.00 1.00 5.00 3.00 3.00 1.00 26.00 4.00 1.00 1.00 2.00 11.00 3.00 39.00 8.00 9.00 359.00 33.00 1.00 1.00 1.00 1.00 3.00 21.00 4.00 22.00 2.00 2.00 6.00 1.00 2.00 2.00 1.00 2.00 19.00 1.00 5.00 3.00 2.00 1.00 26.00 4.00 1.00 1.00 2.00 11.00 3.00 39.00 7.00 9.00 357.00 FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 27.00 2.00 33.00 1.00 1.00 1.00 1.00 3.00 21.00 4.00 22.00 2.00 2.00 6.00 1.00 2.00 2.00 1.00 2.00 19.00 1.00 5.00 3.00 2.00 1.00 26.00 4.00 2.00 1.00 2.00 11.00 3.00 39.00 7.00 9.00 358.00 Revised vs Adopted Variance Var % 0.0% 2.00 N/A 0.0% 0.0% 0.0% N/A 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -33.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -33.3% 0.0% 0.0% 0.0% 1.00 100.0% 0.0% N/A N/A 0.0% 0.0% 0.0% 0.0% (1.00) -12.5% 0.0% (1.00) -0.3% Staffing by Fund Fund FY 2016 Adopted FY 2018 Adopted Revised vs Adopted Variance Var % 100 General 1.00 15.00 15.00 15.00 - 0.0% 217 CDBG Housing Trust 5.00 5.25 5.00 6.00 0.75 14.3% 392.50 338.75 337.00 337.00 (1.75) -0.5% 398.50 359.00 357.00 358.00 (1.00) -0.3% 222 Human Services Grants Department Total Budget Highlights General Fund (100) Non-Recurring  Increase Personnel, Supplies and Services by $325,643 for funding for homelessness coordination. CDBG Housing Trust Grant Fund (217) Operating  Decrease Internal Service Charges by $52,115 for Central Service Cost Allocation charges.  Increase revenues by $4,111,475 and expenditures by $4,163,860 for expected increase in grant awards. 302 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Budget Highlights (continued) Human Services Grant Fund (222) Operating  Increase Internal Service Charges by $65,626 for Base Telecom charges.  Decrease Internal Service Charges by $56,125 for Central Service Cost Allocation charges.  Decrease Internal Service Charges $2,789 for Risk Management charges.  Increase revenues by $10,654,659 and expenditures by $10,773,621 for expected increase in grant awards. Programs and Activities Community Development Program The purpose of the Community Development Program is to provide community development improvements, affordable housing investment, homeless assistance through shelter operations and housing, and energy-efficient housing opportunities to Maricopa County residents, Maricopa Urban County communities (10 cities/towns and unincorporated Maricopa County), Consortium members (8 towns/cities and Maricopa Urban County), and nonprofit agencies so they can empower low, moderate, and middle income residents to develop viable communities, preserve and expand suitable housing, and stabilize neighborhoods. Activities that comprise this program include:  Community Development Block Grant (CDBG)  Weatherization  Home Investment Partnerships Program Community Development Block Grant (CDBG) Activity The purpose of the Community Development Block Grant (CDBG) Activity is to provide financial and compliance services to Maricopa Urban County (10 towns/cities and unincorporated Maricopa County) and non-profits so they can provide community development improvements and affordable housing opportunities to low- and moderate-income residents to develop viable communities, preserve and expand suitable housing, and stabilize neighborhoods. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % Percent of CDBG-funded public infrastructure projects completed Percentage of low-moderate income residents benefitting from completed projects Number of eligible public infrastructure projects completed with CDBG funds Number of eligible public infrastructure projects funded with CDBG funds Expenditure per project completed with CDBG funds 75.0% 75.0% 75.0% 75.0% 0.0% 0.0% 66.7% 66.7% 66.7% 66.7% 0.0% 0.0% 6 6 6 6 - 0.0% 4 4 4 4 - 0.0% $ 424,698.00 $ 424,698.00 $ 306,596.00 $ 556,355.00 $ 131,657.00 23.7% TOTAL SOURCES $ 2,600,232 $ 2,548,185 $ 1,839,578 $ 3,338,130 $ 789,945 23.7% TOTAL USES $ 2,533,737 $ 2,548,185 $ 1,839,578 $ 3,338,130 $ 789,945 23.7% Expenditure 303 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Home Investment Partnerships Program Activity The purpose of the Home Investment Partnerships Program Activity is to provide financial and compliance services to HOME Consortium members, Urban County communities, and Community Housing Development Organizations (CHDOs) so they can provide safe, decent, sanitary and affordable houses to low and moderate income households. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of eligible HOME-funded activities completed 100.0% 100.0% 100.0% 100.0% 0.0% Result Output Output Percent of low-moderate income residents benefitting from completed projects Number of eligible projects completed with HOME funds Number of activities funded with HOME funds 0.0% 0 0 0 0 0.0% 0.0% 52 52 52 52 52 52 52 52 Demand Number of eligible projects funded with HOME funds Expenditure Ratio Revenue Expenditure per project completed with HOME funds $ 69,354 $ 71,533.63 $ 82,015.15 $ 132,811.79 35 35 $ 61,278.16 46.1% TOTAL SOURCES $ 5,103,595 $ 6,719,749 $ 4,264,788 $ 6,906,213 $ 186,464 2.7% TOTAL USES $ 6,325,814 $ 6,719,749 $ 4,264,788 $ 6,906,213 $ 186,464 2.7% 35 35 - 0.0% 0.0% - 0.0% Expenditure Weatherization Activity The purpose of the Weatherization Activity is to provide weatherization services to low-income residents so they can have homes that will be more affordable and energy efficient. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance 0.0% Var % Percent of homes weatherized meeting air leakage reduction standards Number of homes that receive weatherization service 20.1% 50.0% 50.0% 50.0% 0.0% 212 125 125 125 - 0.0% Number of homes referred for weatherization services via application Expenditure per home weatherized 221 200 200 200 - 0.0% $ 8,434.75 $ 15,034.72 $ 13,522.58 $ 18,423.35 $ 3,388.63 18.4% TOTAL SOURCES $ 1,811,971 $ 1,879,340 $ 1,690,322 $ 2,302,919 $ 423,579 18.4% TOTAL USES $ 1,788,166 $ 1,879,340 $ 1,690,322 $ 2,302,919 $ 423,579 18.4% Expenditure Activity Narrative: The number of homes being weatherized is expected to stay the same in FY 2018 but an increase in costs per project due to increases in projects becoming more costly per home. The number of homes referred for weatherization services is expected to stay the same due to revised application requirements as well as homeowners being referred to other home rehabilitation services. Community Services Program The purpose of the Community Services Program is to provide administrative coordination of community services to a network of neighborhood-based organizations so they can provide social and economic assistance to address the basic needs of low-income and below-poverty families. Activities that comprise this program include:  Community Action Agency  Financial Assistance  Emergency Shelter Nights  Senior Adult Independent Living 304 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Community Action Agency Activity The purpose of the Community Action Agency Activity is to provide goods and materials (clothing/diapers, etc.), basic needs service referrals, and case management services to low-income individuals and families so they can move toward self-sufficiency. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Output Demand Demand Expenditure Ratio Expenditure Ratio Revenue Percent of respondents to Maricopa County Human Services Department annual customer satisfaction survey, Community Action Program (CAP) subcontractor section, who rate service received as satisfactory or higher Percent of households in Housing Authority of Maricopa County (HAMC) properties receiving case management services that reach at least a "5/Safe" on the HSD SelfSufficiency Matrix Income or Employment domain Number of households in Housing Authority of Maricopa County (HAMC) properties that received Family SelfSufficiency case management services Number of individuals who received goods and materials (clothing/diapers, food boxes, etc.) Number of individuals who received basic needs service referrals Number of individuals who received utility/telephone discount program enrollment services Number of contracts with local Community Action Programs (CAPs) managed Number of eligible households in Housing Authority of Maricopa County (HAMC) properties requesting Family Self-Sufficiency case management services Number of contracts with local Community Action Programs (CAPs) requested Expenditure per HAMC household receiving family self- $ sufficiency case management services Expenditure per contract managed $ Rev vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 35.3% 75.0% 75.0% 75.0% 0.0% 0.0% 91 60 60 60 - 0.0% 5,118 1,440 1,440 1,440 - 0.0% 9,780 6,252 6,252 6,252 - 0.0% 18,080 10,356 10,356 10,356 - 0.0% 10 13 13 13 - 0.0% 119 60 60 60 - 0.0% 10 13 13 13 - 0.0% 20,126.80 $ 32,116.88 $ 27,384.15 $ 101.30 $ 186.08 $ 158.66 $ 40,318.70 $ 8,201.82 25.5% 233.60 $ 47.52 20.3% TOTAL SOURCES $ 1,688,398 $ 1,622,629 $ 1,486,972 $ 2,098,859 $ 476,230 22.7% TOTAL USES $ 1,831,539 $ 1,927,013 $ 1,714,289 $ 2,419,182 $ 492,169 20.3% Expenditure Activity Narrative: The number of individuals receiving goods and materials is expected to stabilize due to the number of partnerships and donations received. Basic needs service referrals and utility discount enrollment services will remain at FY 2017 forecasted levels due stability in the number of outreach events as well as the number of partnerships. Emergency Shelter Nights Activity The purpose of the Emergency Homeless Shelter Nights Activity is to provide emergency shelter nights to low-income and vulnerable individuals and families so they can have a safe place to sleep when an emergency displaces them from their homes. Mandates: Discretionary service. 305 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of emergency shelter nights provided to both men and women Number of emergency shelter nights provided to both men and women Number of shelter nights requested by both men and women Expenditure per emergency shelter night provided to both men and women Rev vs Adopted Variance Var % 7.9% 44.1% 44.1% 44.1% 0.0% 0.0% 178,256 819,996 819,996 819,996 - 0.0% 2,270,030 1,861,500 1,861,500 1,861,500 - 0.0% $ 6.55 $ 1.29 $ 1.34 $ 1.35 $ 0.06 4.4% TOTAL SOURCES $ 339,523 $ 251,864 $ 162,808 $ 256,000 $ 4,136 1.6% TOTAL USES $ 1,168,136 $ 1,061,265 $ 1,095,199 $ 270,318 20.3% Expenditure 1,331,583 $ Activity Narrative: Increase in expenditures is due to three year funding of homelessness coordination. FY 2017 included one year of funding. Financial Assistance Activity The purpose of the Financial Assistance Activity is to provide economic assistance to low-income individuals and families so they can meet their basic needs and move toward self-sufficiency. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of respondents to MCHSD annual customer satisfaction survey, Community Action Program subcontractor section, who are satisfied or very satisfied with services received Number of low-income households that receive financial assistance Number of low-income individuals and families requesting financial assistance Expenditure per low-income household receiving financial assistance Rev vs Adopted Variance Var % 90.0% 90.0% 90.0% 90.0% 0.0% 6,876 6,876 6,876 6,876 - 0.0% 6,948 6,948 6,948 6,948 - 0.0% (22.10) -4.9% 449.77 $ 0.0% $ 257.98 $ 471.87 $ 539.60 $ TOTAL SOURCES $ 3,185,813 $ 3,244,586 $ 3,710,310 $ 3,092,600 $ (151,986) -4.9% TOTAL USES $ 3,333,141 $ 3,244,586 $ 3,710,310 $ 3,092,600 $ (151,986) -4.9% Expenditure Activity Narrative: A new customer service/satisfaction survey was implemented in FY 2017 and results will be released sometime in FY 2018. Senior Adult Independent Living Activity The purpose of the Senior Adult Independent Living Activity is to provide case management services to elderly and disabled individuals so they can live self-sufficiently at home. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of persons receiving case management services who stay in their homes Number of people who receive case management services Number of eligible persons referred to case management by Area Agency on Aging Expenditure per person receiving case management services $ Rev vs Adopted Variance 0.0% Var % 30.6% 98.0% 98.0% 98.0% 38,598 37,610 37,610 37,610 - 0.0% 3,885 4,650 4,650 4,650 - 0.0% 63.17 $ 67.46 $ 61.64 $ 65.77 $ (1.69) -2.6% (3,878) -0.3% (63,580) -2.6% TOTAL SOURCES $ 1,152,954 $ 1,286,752 $ 1,123,792 $ 1,282,874 $ TOTAL USES $ 2,438,296 $ 2,537,103 $ 2,318,380 $ 2,473,523 0.0% Expenditure 306 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Activity Narrative: The number of eligible persons referred to case management is expected to stay similar due to services outside case management not currently being open to new clients as a result of funding constraints. This results in eligible persons not wanting to receive a referral because they are unable to receive the necessary direct services they require. Child Development and Early Childhood Education Program The purpose of the Child Development and Early Childhood Education Program is to provide child development and early childhood education services to children 0-5 with the greatest need (based on Head Start standards) and their families so they can achieve school readiness and family stability. Activities that comprise this program include:  Child Development and Education Child Development and Early Childhood Education Activity The purpose of the Child Development and Education Activity is to provide comprehensive child development and health services to children ages 0-5 with the greatest need (based on Head Start standards) and their families so they can achieve school readiness and family stability. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 81.9% 90.9% 90.9% 90.9% 0.0% 0.0% 73.5% 91.4% 91.4% 91.4% 0.0% 0.0% 95.4% 100.0% 100.0% 100.0% 0.0% 0.0% 7,890 4,400 4,400 4,400 - 0.0% Output Percent of 4-5 year old children who are considered school ready according to the program's assessment system at the end of the school year Percent of families who are referred to community resources Percent of parents who participate in a parent activity (parent conference, parent-child playgroup, parent education) Number of 4-5 year old children enrolled in the program completing the assessment Number of families receiving a community referral 2,050 5,250 5,250 5,250 - 0.0% Output Total number of families enrolled in the program 9,218 5,000 5,000 5,000 - 0.0% Output Number of parents attending a parent activity 5,333 8,000 8,000 8,000 - 0.0% Output Total number of parents enrolled in the program 5,087 8,000 8,000 8,000 - 0.0% Output Total number of children enrolled in the program 14,725 8,824 8,824 8,824 - 0.0% Demand Number of children who have applied for the program 17,404 14,000 14,000 14,000 - 0.0% Demand Number of families with identified needs for social and/or community support Expenditure per child enrolled in the program 2,472 6,000 6,000 6,000 - 0.0% $ (711.58) -11.7% TOTAL SOURCES $ 24,720,141 $ 24,635,120 $ 16,625,484 $ 13,563,046 $ (11,072,074) -81.6% TOTAL USES $ 25,664,254 $ 24,635,122 $ 16,625,484 $ 13,563,046 $ (11,072,076) -81.6% Result Result Output Expenditure Ratio Revenue 4,159.70 $ 6,812.42 $ 6,411.08 $ 6,100.84 $ Expenditure Activity Narrative: The decrease in revenue and expenditures reflects the loss of the Early Head Start – Child Care Partnership funding of approximately $11.5 million. The number of children enrolled in the program is expected to decrease due to the converting of classrooms to have less half day or partial day classrooms and more all-day or extended day classrooms. This will better serve the needs of the parents and the children but reduces the number of children served overall. Workforce Development Program The purpose of the Workforce Development Program is to provide quality career guidance, career development, work skills and technical training along with other resources to job seekers, youth, and the incumbent workforce so they can gain the competitive edge through employment opportunities. 307 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Activities that comprise this program include:  Youth Services Job Seeker Services Job Seeker Services Activity The purpose of the Job Seeker Services Activity is to provide Workforce Innovation and Opportunities Act (WIOA) employment and training related services to unemployed and underemployed individuals, including veterans, justice-involved adults and youth, and other vulnerable populations, residing in Maricopa County so they can connect with employers and obtain and retain unsubsidized employment leading to self-sufficiency. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of customers enrolled in Workforce Innovation and Opportunity Act program that entered employment 85.0% 85.0% 85.0% 85.0% Output Number of customers enrolled in Workforce Innovation and Opportunity Act program Number of customers who visit the One Stop Centers requesting Workforce Innovation and Opportunity Act program enrollment Expenditure per customer enrolled in Workforce Innovation and Opportunity Act program 2,400 2,400 2,400 2,400 - 0.0% 5,100 5,100 5,100 5,100 - 0.0% Demand Expenditure Ratio Revenue $ 4,438.42 $ TOTAL SOURCES $ 11,145,517 TOTAL USES $ 11,145,517 4,083.24 $ 6,622.80 $ 0.0% 0.0% 4,350.72 $ 267.48 6.1% $ 9,799,775 $ 15,894,729 $ 10,441,736 $ 641,961 6.1% $ 9,799,775 $ 15,894,729 $ 10,441,736 $ 641,961 6.1% Expenditure Activity Narrative: Increased sources and uses are due to increased funding through the Workforce Innovation and Opportunity Act. Youth Services Activity The purpose of the Youth Services Activity is to provide case management services to Workforce Innovation and Opportunities Act (WIOA) eligible youth ages 14-21 so they can become job ready and economically self-sufficient. Mandates: Discretionary service. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of youth enrolled in Workforce Innovation and Opportunity Act program receiving case management services who are placed in one or more of the following: post-secondary education, advanced training, and employment Number of youth ages 14-24 receiving case management services Number of youth requesting case management services 0.0% Rev vs Adopted Variance 0.0% Var % 66.0% 66.0% 66.0% - 10,284 10,284 10,284 - 0.0% - 4,800 4,800 4,800 - 0.0% (12.00) -3.2% 380.62 $ 0.0% Expenditure per youth receiving case management services $ - $ 392.62 $ 193.35 $ TOTAL SOURCES $ - $ 4,037,741 $ 1,988,430 $ 3,914,322 $ (123,419) -3.2% TOTAL USES $ - $ 4,037,741 $ 1,988,430 $ 3,914,322 $ (123,419) -3.2% Expenditure 308 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $2,260,912 $0 FY 2017 Revised Budget $2,260,912 $0 FY 2018 Baseline Budget $2,260,912 $0 FY 2018 Adopted Budget $2,260,912 $0 Percent Change From Baseline 0% General Fund (100) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $122,796 $0 FY 2017 Revised Budget $122,796 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($122,796) ($122,796) Non Recurring Total ($122,796) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Homelessness Coordination NA Non Recurring Total $325,643 $325,643 Non Recurring Total $325,643 FY 2018 Adopted Budget $325,643 Percent Change From Baseline NA 309 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services CDBG Housing Trust Fund (217) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $6,231,776 $6,231,776 $3,000,000 $3,000,000 $3,000,000 $3,000,000 Agenda Item CDBG Grant Reconciliation C-22-17-071-2-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $3,000,000 $3,000,000 $9,231,776 $9,231,776 ($3,000,000) ($3,000,000) ($3,000,000) ($3,000,000) Agenda Item CDBG Grant Reconciliation C-22-17-071-2-00 Grants Total Grants, Donations and Intergovernmental Agreements Total ($3,000,000) ($3,000,000) FY 2018 Baseline Budget $6,231,776 $6,231,776 Base Adjustments: Base Adjustments: Agenda Item Central Service Cost Allocation NA Base Adjustments Total ($52,115) ($52,115) Base Adjustments Total ($52,115) Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 310 $4,163,860 $4,111,745 $4,163,860 $4,111,745 $4,163,860 $4,111,745 $10,343,521 $10,343,521 65.98% 65.98% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services CDBG Housing Trust Fund (217) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (183,893) $ (183,893) $ (183,893) $ (414,548) $ - Sources Operating 8,733,245 Non-Recurring Total Sources: 6,231,776 $ 8,733,245 $ 6,231,776 6,546,324 9,231,776 $ 9,231,776 10,343,521 - $ 6,546,324 $ 10,343,521 Uses Operating 8,963,906 Non-Recurring Total Uses: $ Structural Balance $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 6,231,776 - $ 9,231,776 - 8,963,906 $ (230,661) $ 6 $ (414,548) (414,548) $ 6,231,776 6,131,776 $ 9,231,776 - $ 6,131,776 $ 414,548 $ - $ - $ - - $ - $ - $ - $ - (183,893) (183,893) $ - (183,893) (183,893) $ 10,343,521 - - 10,343,521 Human Services Grant Fund (222) Operating Expenditure Revenue FY 2017 Adopted Budget $51,497,289 $51,497,289 FY 2017 Revised Budget $51,497,289 $51,497,289 FY 2018 Baseline Budget $51,497,289 $51,497,289 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA Central Service Cost Allocation NA $56,125 Risk Management Adjustment NA ($2,789) Base Adjustments Total $65,626 $118,962 Base Adjustments Total $118,962 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA Grants Total ($10,773,621) ($10,654,659) ($10,773,621) ($10,654,659) Grants, Donations and Intergovernmental Agreements Total ($10,773,621) ($10,654,659) FY 2018 Adopted Budget $40,842,630 $40,842,630 -20.69% -20.69% Percent Change From Baseline 311 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Human Services Human Services Grant Fund (222) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (1,388,194) $ (1,387,569) $ (1,387,569) $ (3,004,788) $ 48,315,657 51,497,289 51,497,289 51,074,305 - Sources Operating Non-Recurring Total Sources: $ 48,315,657 $ 51,497,289 $ 51,497,289 40,842,630 - $ 51,074,305 $ 40,842,630 Uses Operating 49,932,263 Non-Recurring 51,497,289 - Total Uses: $ 49,932,263 Structural Balance $ (1,616,606) $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 12 51,497,289 $ 51,497,289 $ ($3,004,788) (3,004,788) $ $ 51,497,289 40,842,630 - - $ 48,069,517 $ 3,004,788 $ - $ - $ - - $ - $ - $ - $ - ($1,387,569) (1,387,569) $ - ($1,387,569) (1,387,569) $ 312 48,069,517 - 40,842,630 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Integrated Criminal Justice Information System Integrated Criminal Justice Information System Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Integrated Criminal Justice Information System (ICJIS) is to provide automated systems and information technology expertise that promotes efficient sharing of criminal justice information to criminal justice agencies and other County agencies so they can efficiently protect public and officer safety. Vision ICJIS will be a national leader in providing integration pathways to internal and external Stakeholders. Strategic Goals Department Specific Department Specific By July 2019, ICJIS infrastructure, processes, and staff expertise will be used to expand electronic data exchanges so that at least 20% of all data integration will involve non-criminal justice county department data. Status: As of January 2017, ICJIS is working with stakeholders and especially the Office of Enterprise Technology and the Budget Office to assess any opportunities to create data exchanges for non-criminal justice departments. By July 2017, ICJIS will be able to support 100% of the continuously increasing number of required operational transactions and data exchanges and provide appropriate and necessary monitoring, alerts, notification, change management and post mortem analysis to ICJIS users on existing data exchanges. Status: ICJIS has increased the level of monitoring and alerting for electronic data exchanges. ICJIS stakeholder agencies are involved in prioritizing data exchanges that are monitored and are also cooperating in the methods for alerting key staff. Sources and Uses by Activity Activity Expenditures DTEX - Electronic Data Exchange INFR - Infrastructure RISK - Risk Premiums SPPT - Operations Support Expenditures Total Uses $ FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revised vs Adopted Variance Variance % 1,584,442 1,629,496 1,649,789 1,641,743 12,247 0.75% 43,286 49,940 20,807 56,007 6,067 12.15% 3,336 3,630 3,632 2,578 (1,052) -28.98% 9,084 1,640,148 13,942 1,697,008 5,810 1,680,038 1,700,328 $ (13,942) 3,320 -100.00% 0.20% $ 313 $ $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Integrated Criminal Justice Information System Sources and Uses by Category FY 2016 Actual Budget Object Expenditures Personal Services FY 2017 Revised 959,716 Expenditures Supplies FY 2017 Forecast 974,225 Revised vs Adopted FY 2018 Adopted 952,244 Variance Variance % 954,207 (20,018) -2.05% 78,315 15,139 7,233 28,416 13,277 87.70% Expenditures Other Services 299,370 327,088 332,690 330,149 3,061 0.94% Expenditures Leases and Rentals 295,021 373,556 381,318 373,556 - 0.00% 14,000 7,000 100.00% 1,700,328 $ 3,320 0.20% Expenditures Travel and Transportation 7,726 Total Uses $ 7,000 1,640,148 $ 6,553 1,697,008 $ 1,680,038 $ Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 255 - Detention Operations Expenditures OPER - Operating 1,566,115 Expenditures NRNP - Non Recurring Non Project 74,033 Fund 255 Total Uses 1,640,148 Total Uses $ 1,640,148 Revised vs Adopted FY 2017 FY 2017 FY 2018 Revised Forecast Adopted $ 1,697,008 1,697,008 1,697,008 $ 1,680,038 1,680,038 1,680,038 $ Variance 1,700,328 1,700,328 1,700,328 $ Variance % 3,320 3,320 3,320 0.20% 0.00% 0.20% 0.20% Staffing by Activity Activity Electronic Data Exchange D Department Total FY 2016 Adopted FY 2017 Revised 6.00 6.00 FY 2017 Forecast 6.00 6.00 FY 2018 Adopted 6.00 6.00 6.00 6.00 Revised vs Adopted Variance Var % 0.0% 0.0% 2.00 1.00 1.00 1.00 1.00 6.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range IT Consultant IT Division Manager IT Program Manager Programmer/Analyst - Sr/Ld Software Architect Department Total FY 2016 Adopted FY 2017 Revised 2.00 1.00 1.00 1.00 1.00 6.00 FY 2017 Forecast 2.00 1.00 1.00 1.00 1.00 6.00 FY 2018 Adopted 2.00 1.00 1.00 1.00 1.00 6.00 Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 255 Detention Operations 6.00 6.00 6.00 6.00 - 0.0% Department Total 6.00 6.00 6.00 6.00 - 0.0% Budget Highlights  Increase Internal Service Charges by $6,067 for the impact of the changes in the base level telecommunication charges.  Decrease Internal Service Charges by $1,052 for the impact of the changes in risk management charges.  Decrease other supplies and services by $1,695. 314 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Integrated Criminal Justice Information System Programs and Activities Electronic Data Exchange Program The purpose of the Electronic Data Exchange Program is to provide reliable online electronic information to criminal justice stakeholders so they can have timely, accurate, and complete information to efficiently make decisions to protect public and officer safety. Activities that comprise this program include:  Electronic Data Exchange Electronic Data Exchange Activity The purpose of the Electronic Data Exchange Activity is to provide reliable online electronic information to criminal justice agencies so they can have timely, accurate, and complete information to make decisions to protect public and officer safety. Mandates: Administrative mandate. Measure Type Result Measure Description Percent of Service Request Responses Completed to Requestor's Overall Satisfaction. FY 2016 Actual FY 2017 Revised FY 2017 Forecast Result Percent of the Time Electronic Data Exchanges are Available Online. Output Demand Expenditure Ratio Number of Service Request Responses Completed. Number of Service Requests Received. Total Activity Expenditure per Service Request Response Completed. $ 18,023.60 $ 53,031.50 $ 11,666.93 TOTAL USES $ 1,640,148 $ 1,697,008 $ 1,680,038 FY 2018 Adopted Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 91 91 99.5% 32 32 97.7% 144 144 99.7% 160 160 0.2% 128 128 0.2% 400.0% 400.0% $ 10,627.05 $ (42,404.45) -399.0% $ 1,700,328 $ Expenditure 3,320 0.2% Activity Narrative: ICJIS has adjusted the definition of a service request to now include any request that takes 2 or more hours to complete. While the number of requests has not increased, the number of requests measured has increased which is causing the positive variance of number of service requests received as well as completed. For FY 2018 the increase in budget is due to an increase to internal service charges. 315 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Integrated Criminal Justice Information System Appropriated Budget Reconciliation Detention Fund (255) Operating Expenditure FY 2017 Adopted Budget $1,674,309 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $22,699 $22,699 Employee Compensation and Benefits Total $22,699 FY 2017 Revised Budget $1,697,008 FY 2018 Baseline Budget $1,697,008 Base Adjustments: Base Adjustments: Base Telecom Adjustment $6,067 Other Supplies and Services ($1,695) Risk Management Adjustment ($1,052) Base Adjustments Total $3,320 Base Adjustments Total $3,320 FY 2018 Adopted Budget $1,700,328 Percent Change From Baseline 0.2% 316 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Internal Audit Internal Audit Analysis by Kirstin Chernin, Budget Analyst Summary Mission The mission of Internal Audit is to provide objective information on the County’s system of internal controls to the Board of Supervisors so they can make informed decisions and protect the interests of County citizens. Vision To facilitate positive change throughout the County. Strategic Goals Fiscal Strength By September 2020, Internal Audit will maintain a 100% customer satisfaction and rating from our primary customers, the Board of Supervisors, so they can Responsibility ensure Maricopa County government is accountable to its citizens. Status: Internal Audit received a 100% customer satisfaction rating in FY 2016. The Department is on track to maintain 100% in FY 2017. Fiscal Strength By September 2021, Internal Audit will maintain a 100% completion rate on the and Board of Supervisors' approved Audit Plan and report this information to the Responsibility Board so they can ensure Maricopa County government is accountable to its citizens. Status: Internal Audit maintained a 100% completion rate in FY 2016. The Department is on track to maintain 100% in FY 2017. 317 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Internal Audit Sources and Uses by Activity FY 2016 Activity Actual Expenditures AUDT - Audit Services 1,676,383 BDFS - Budget and Financial Services 14,694 HRAC - Human Resources 6,657 INFR - Infrastructure 11,033 ODIR - Executive Management 129,163 PROC - Procurement 682 RISK - Risk Premiums 4,044 SPPT - Operations Support Expenditures Total Uses $ 1,842,656 FY 2017 Revised 1,751,275 14,630 6,602 18,097 129,226 665 3,994 $ 1,924,489 FY 2017 Forecast 1,727,821 14,725 6,678 17,117 130,973 679 3,989 $ 1,901,982 FY 2018 Adopted 2,097,487 444 20,533 129,297 4,255 $ 2,252,016 Revised vs Adopted Variance Variance % 346,212 19.77% (14,186) -96.97% (6,602) -100.00% 2,436 13.46% 71 0.05% (665) -100.00% 261 6.53% N/A $ 327,527 17.02% FY 2017 Revised 1,850,846 4,543 39,013 5,087 25,000 $ 1,924,489 FY 2017 Forecast 1,827,741 8,324 44,976 1,175 19,766 $ 1,901,982 FY 2018 Adopted 1,845,986 14,375 365,255 1,400 25,000 $ 2,252,016 Revised vs Adopted Variance Variance % (4,860) -0.26% 9,832 216.42% 326,242 836.24% (3,687) -72.48% 0.00% $ 327,527 17.02% Sources and Uses by Category Budget Object Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 Actual 1,744,038 4,306 69,547 1,172 23,593 Total Uses $ 1,842,656 Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Expenditures OPER - Operating 1,842,656 Expenditures OAF0 - Outside Audit Firms Fund 100 Total Uses 1,842,656 Total Uses $ 1,842,656 FY 2017 Revised $ 1,924,489 1,924,489 1,924,489 FY 2017 Forecast $ 1,901,982 1,901,982 1,901,982 FY 2018 Adopted $ 1,928,016 324,000 2,252,016 2,252,016 Revised vs Adopted Variance Variance % $ 3,527 324,000 327,527 327,527 0.18% N/A 17.02% 17.02% Staffing by Program and Activity Activity Audit Services A Budget and Financial Services B Executive Management O Human Resources H Procurement P Department Total FY 2016 Adopted 16.20 0.15 1.29 0.10 0.01 17.75 FY 2017 Revised 17.46 0.15 1.29 0.10 0.01 19.01 FY 2017 Forecast 16.20 0.15 1.29 0.10 0.01 17.75 FY 2018 Adopted 16.95 1.00 17.95 Revised vs Adopted Variance Var % (0.51) -2.9% (0.15) -100.0% (0.29) -22.5% (0.10) -100.0% (0.01) -100.0% (1.06) -5.6% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% 0.0% 0.19 7.6% 0.0% 0.0% 1.00 100.0% (1.25) -16.1% (1.00) -26.7% (1.06) -5.6% Staffing by Market Range Title Market Range Director - Internal Audit Exec Assistant to Director Internal Audit Manager Internal Audit Supervisor Internal Audit Supv-Specializd Internal Auditor Internal Auditor Senior Internal Auditor Sr-Specializd Department Total FY 2016 Adopted 1.00 1.00 3.00 2.00 2.50 5.00 3.25 17.75 1.00 1.00 2.51 1.00 1.00 1.00 7.75 3.75 19.01 318 1.00 1.00 3.00 1.00 1.00 1.50 6.50 2.75 17.75 1.00 1.00 2.70 1.00 1.00 2.00 6.50 2.75 17.95 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Internal Audit Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Department Total Revised vs Adopted Variance Var % 17.75 19.01 17.75 17.95 (1.06) -5.6% 17.75 19.01 17.75 17.95 (1.06) -5.6% Budget Highlights:  Reallocate $324,000 from Non Departmental to Internal Audit for contracts with outside audit firms. Programs and Activities Internal Audit Services Program The purpose of the Internal Audit Services Program is to provide objective information on the County’s system of internal controls to the Board of Supervisors so they can make informed decisions and protect the interests of County citizens. Activities that comprise this program include:  Audit Services Audit Services Activity The purpose of the Audit Services Activity is to provide objective information on the County’s system of internal controls to the Board of Supervisors so they can make informed decisions and protect the interests of County citizens. Mandates: Administrative mandate. Measure Type Measure Description Output Percent of Board of Supervisors satisfied with the Internal Audit Services Program. Percent of audit recommendations implemented within three years. Percent of audit reports completed within 180 days after fiscal year-end. Number of audit reports completed Output Number of Board of Supervisor surveys received. Result Result Result Output Demand Expenditure Ratio Number of audit recommendations for the last six years minus the three most recent fiscal years. Number of audit reports demanded by the Board of Supervisors (annually survey BOS for audit coverage); expressed as a number Total Activity Expenditure per audit report. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revised vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 91.0% 95.0% 95.0% 95.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 26 20 20 21 1.00 5.0% 44 40 40 40 - 0.0% 351 332 332 319 (13.00) -3.9% 26 20 20 21 1.00 5.0% $ 64,476.27 $ 87,563.75 $ 86,391.05 $ 99,880.33 $ 12,316.58 14.1% $ 1,676,383 $ 1,751,275 $ 1,727,821 $ 2,097,487 $ 346,212 19.8% Expenditure TOTAL USES Activity Narrative: The Board of Supervisors’ audit requests drives the demand for Internal Audit. It is expected that the demand will remain approximately the same in FY 2018 as in FY 2017. The expenditure ratio is increasing due to the reallocation of outside audit contracts from Non Departmental to Internal Audit. 319 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Internal Audit Appropriated Budget Reconciliation General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $1,888,018 $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $36,471 $36,471 Employee Compensation and Benefits Total $36,471 FY 2017 Revised Budget $1,924,489 $0 FY 2018 Baseline Budget $1,924,489 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $3,266 Risk Management Adjustment $261 Base Adjustments Total $3,527 Base Adjustments Total $3,527 FY 2018 Adopted Budget $1,928,016 Percent Change From Baseline $0 0.18% Outside Audit Firms Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Reallocations: Reallocations: Realloc Outside Audit Firms from NonDept to Int Audit $324,000 Reallocations Total $324,000 Reallocations Total $324,000 FY 2018 Adopted Budget $324,000 320 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Justice Courts Analysis by Jeffrey A. Wickman, Budget Analyst Summary Mission The Mission of the Justice Courts is to provide professional judicial services to court users so they can obtain timely and economical justice within their community. Vision The vision of the Maricopa County Justice Courts is to provide community-based, user-friendly, efficient, and professional justice. Strategic Goals Safe Communities By June 30, 2018, the Justice Courts will expand public access to the court system by electronic filing and other electronic case processing improvements which will be 100% available in all 26 Justice Courts. Status: Phase Two is estimated to begin in FY 2019 which will include electronic processing of criminal traffic and misdemeanor cases. Web based electronic filing is being developed for at least two case types, with the goal to include all case types. Safe Communities By June 30, 2018, the Justice Courts will provide timely, fair and impartial justice in case processing by resolving 98% of all court cases in compliance with established standards. Status: For FY 2017, court case filings have been down approximately 5% from the prior year. Case clearance rates for FY 2017 in the Justice Courts often exceed 100% (terminations divided by new filings), with an overall clearance rate of 97.8% through the end of FY 2017. Case processing times remain stable. Sources and Uses by Activity FY 2016 Activity Actual Revenues CIVT - Civil Traffic 4,257,690 GGOV - General Government 12,149 MCAD - Misdemeanor Crim Adjudication 10,014,366 POOL - Pooled Costs SMCV - Small Civil 7,704,290 Revenues Total Sources $ 21,988,495 $ FY 2017 FY 2017 Revised Forecast 3,179,041 3,911,216 7,800 9,499 10,038,224 9,412,162 774 7,878,841 7,749,304 21,104,680 $ 21,082,181 $ 321 FY 2018 Adopted 3,179,041 9,033 10,120,979 7,775,629 21,084,682 Revised vs Adopted Variance Variance % N/A 1,233 15.81% 82,755 0.82% (774) -100.00% (103,212) -1.31% $ (19,998) -0.09% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Sources and Uses by Activity (continued) FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Expenditures BDFS - Budget and Financial Services 821,659 64,914 74,755 102,593 BUAS - Business Application Dev Supp 1,791,349 1,190,765 1,192,936 1,584,998 CIVT - Civil Traffic 7,843,644 8,418,675 8,010,616 6,939,286 CTRF - Criminal Traffic 1,488,099 1,763,846 1,739,278 1,876,462 CVSC - Civil Small Claims 1,577,388 1,652,580 1,524,755 1,326,608 FACI - Facilities Management 33,004 FDET - Forcible Detainer 3,862,182 3,792,218 3,882,160 2,434,597 HRAC - Human Resources 301,250 301,611 268,722 418,313 INFR - Infrastructure 314,862 484,102 486,029 503,479 INJH - Injunctions Against Harass 695,635 715,427 758,816 563,971 MCAD - Misdemeanor Crim Adjudication 2,054,911 2,125,373 2,143,218 1,569,578 MDUI - Misdemeanor DUI 647,622 668,041 666,790 465,284 MPOS - Elected and Statutory officials 3,929,872 ODIR - Executive Management 424,953 530,149 544,095 265,143 ORDP - Orders of Protection 814,954 879,336 810,509 727,578 POOL - Pooled Costs 9,000 PROC - Procurement 82,122 RISK - Risk Premiums 72,216 81,398 65,218 83,630 SMCV - Small Civil 2,041,394 2,247,534 2,211,381 1,695,051 SPPT - Operations Support 202,322 1,210,302 1,127,325 1,102,617 TSPT - Technology Support 84,271 Expenditures Total Uses $ 24,954,440 $ 26,135,271 $ 25,506,603 $ 25,788,457 Revised vs Adopted Variance Variance % 37,679 58.04% 394,233 33.11% (1,479,389) -17.57% 112,616 6.38% (325,972) -19.73% 33,004 N/A (1,357,621) -35.80% 116,702 38.69% 19,377 4.00% (151,456) -21.17% (555,795) -26.15% (202,757) -30.35% 3,929,872 N/A (265,006) -49.99% (151,758) -17.26% (9,000) -100.00% 82,122 N/A 2,232 2.74% (552,483) -24.58% (107,685) -8.90% 84,271 N/A $ (346,814) -1.33% Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 FY 2017 Actual Revised 11,361,115 11,162,974 10,068,617 9,288,401 12,149 8,574 546,614 644,731 Total Sources $ 21,988,495 $ 21,104,680 $ 21,336,218 22,746,222 1,104,475 624,681 1,019,849 1,256,665 1,400,574 1,324,112 93,324 183,591 Total Uses $ 24,954,440 $ 26,135,271 $ FY 2017 FY 2018 Forecast Adopted 11,244,753 11,245,253 9,235,729 9,238,396 9,499 9,033 592,200 592,000 21,082,181 $ 21,084,682 22,421,912 22,636,587 555,147 666,277 929,744 1,500,620 1,471,546 702,979 128,254 281,994 25,506,603 $ 25,788,457 Revised vs Adopted Variance Variance % 82,279 0.74% (50,005) -0.54% 459 5.35% (52,731) -8.18% $ (19,998) -0.09% (109,635) -0.48% 41,596 6.66% 243,955 19.41% (621,133) -46.91% 98,403 53.60% $ (346,814) -1.33% Sources and Uses by Fund and Appropriation Unit Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 204 - Justice Court Judicial Enhancement Revenues OPER - Operating Fund 204 Total Sources 237 - Justice Courts Photo Enforcement Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 237 Total Sources 245 - Justice Courts Special Revenue Revenues OPER - Operating Fund 245 Total Sources Total Sources FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 14,303,772 13,702,070 13,547,813 13,548,613 $ 14,303,772 $ 13,702,070 $ 13,547,813 $ 13,548,613 $ $ 739,392 739,392 - $ 737,183 737,183 $ 774 774 $ $ 734,982 734,982 - $ $ 737,183 737,183 - 6,945,331 6,664,653 6,799,386 6,798,886 $ 6,945,331 $ 6,664,653 $ 6,799,386 $ 6,798,886 $ 21,988,495 $ 21,104,680 $ 21,082,181 $ 21,084,682 322 Revised vs Adopted Variance Variance % $ $ (153,457) (153,457) - -1.12% -1.12% N/A N/A $ (774) (774) N/A -100.00% -100.00% $ $ 134,233 134,233 (19,998) 2.01% 2.01% -0.09% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Sources and Uses by Fund and Appropriation Unit Group (continued) Fund / Appropriation Unit Group 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures EDM1 - Elec Document Mgmnt System Fund 100 Total Uses 204 - Justice Court Judicial Enhancement Expenditures OPER - Operating Fund 204 Total Uses 237 - Justice Courts Photo Enforcement Expenditures NRNP - Non Recurring Non Project Fund 237 Total Uses 245 - Justice Courts Special Revenue Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 245 Total Uses Total Uses FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 17,636,696 18,124,108 17,857,335 18,252,388 500,327 500,132 512,001 $ 18,148,697 $ 18,624,435 $ 18,357,467 $ 18,252,388 $ 739,392 739,392 - $ $ 737,183 737,183 $ $ 9,000 9,000 $ 734,982 734,982 - $ 737,183 737,183 - $ 6,306,544 6,664,653 6,566,569 6,798,886 100,000 82,257 $ 6,306,544 $ 6,764,653 $ 6,648,826 $ 6,798,886 $ 24,954,440 $ 26,135,271 $ 25,506,603 $ 25,788,457 Revised vs Adopted Variance Variance % $ 128,280 (500,327) (372,047) 0.71% -100.00% N/A N/A $ - N/A N/A $ (9,000) (9,000) -100.00% -100.00% $ $ 134,233 (100,000) 34,233 (346,814) 2.01% -100.00% 0.51% -1.33% Staffing by Activity Activity Budget and Financial Services B Business Application Dev Supp B Civil Small Claims C Civil Traffic C Criminal Traffic C Elected and Statutory officials M Executive Management O Facilities Management F Forcible Detainer F Human Resources H Injunctions Against Harass I Misdemeanor Crim Adjudication M Misdemeanor DUI M Operations Support S Orders of Protection O Procurement P Small Civil S Technology Support T Department Total FY 2016 Adopted 10.00 29.00 99.50 26.00 4.00 58.00 4.00 12.00 33.00 11.00 4.00 11.00 35.00 336.50 FY 2017 Revised FY 2017 Forecast 1.00 2.00 28.00 99.00 30.00 5.00 58.00 4.00 11.00 32.00 11.00 13.00 11.00 35.00 340.00 FY 2018 Adopted 1.00 2.00 28.00 99.00 30.00 5.00 58.00 4.00 11.00 32.00 11.00 13.00 11.00 35.00 340.00 0.75 7.00 26.00 98.00 35.00 26.00 3.00 0.25 44.00 5.25 10.00 25.00 9.00 7.00 10.00 0.75 32.00 1.00 340.00 Revised vs Adopted Variance Var % (0.25) -25.0% 5.00 250.0% (2.00) -7.1% (1.00) -1.0% 5.00 16.7% 26.00 N/A (2.00) -40.0% 0.25 N/A (14.00) -24.1% 1.25 31.3% (1.00) -9.1% (7.00) -21.9% (2.00) -18.2% (6.00) -46.2% (1.00) -9.1% 0.75 N/A (3.00) -8.6% 1.00 N/A 0.0% Staffing by Market Range Title Market Range Admin & Operations Mgr Administrator Attorney Business/Systems Analyst Business/Systems Analyst-Sr/Ld Communicatn Ofcr/Govt Liaison Deputy Director - Justice Courts Director - Justice Courts Exec Asst to Elected Official Finance Manager - Large Finance/Business Analyst Human Resources Analyst Human Resources Associate Human Resources Manager FY 2016 Adopted FY 2017 Revised 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 FY 2017 Forecast 1.00 1.00 4.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 323 FY 2018 Adopted 1.00 1.00 4.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 Revised vs Adopted Variance Var % N/A 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 1.00 N/A (1.00) -100.0% 0.0% N/A 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Staffing by Market Range Title (continued) Market Range IT Operations Manager Justice Of The Peace Justice System Administrator Justice System Clerk Justice System Clerk Lead Justice System Clerk Senior Justice System Clerk Supv Legislative Analyst Management Analyst Office Assistant Specialized Operations/Program Manager PC/LAN Technician Sr/Ld Program Coordinator Programmer/Analyst - Senior/Lead Software Architect Special Projects Manager Department Total FY 2016 Adopted FY 2017 Revised 1.00 26.00 121.50 25.00 113.00 25.00 1.00 6.00 1.00 1.00 1.00 1.00 1.00 336.50 FY 2017 Forecast 26.00 1.00 120.00 25.00 116.00 27.00 6.00 1.00 1.00 1.00 1.00 340.00 FY 2018 Adopted 26.00 1.00 120.00 25.00 116.00 27.00 6.00 1.00 1.00 1.00 1.00 340.00 26.00 1.00 120.00 25.00 116.00 27.00 6.00 1.00 1.00 1.00 1.00 340.00 Revised vs Adopted Variance Var % N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% N/A 0.0% N/A N/A 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General 204 Justice Court Judicial Enhancement Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 332.50 337.00 337.00 337.00 - 0.0% 4.00 3.00 3.00 3.00 - 0.0% 336.50 340.00 340.00 340.00 - 0.0% Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $75,923 for Base Telecom charges.  Decrease Internal Service Charges by $2,232 for Risk Management charges.  Decrease Program Revenue by $153,457 due to decrease in small civil filings. Justice Courts Special Revenue Fund (245) Operating  Increase Other Supplies and Services by $134,233 for technology.  Increase Program Revenue by $134,233 due to increase in judicial charges for services. Significant Variance Analysis  Expenditure variance in department activities is due to moving Justices of the Peace into the Electoral and Statutory Official Activity. Programs and Activities Civil Justice and Tax Program The purpose of the Civil Justice Program is to resolve civil cases for litigants so that they are afforded timely and just legal resolutions. Activities that comprise this program include:  Civil Traffic  Civil Small Claims  Forcible Detainer  Injunctions Against Harassment  Orders of Protection  Small Civil 324 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Civil Traffic Activity The purpose of the Civil Traffic Activity is to resolve civil traffic cases in Justice Courts for defendants and victims so that they are afforded timely and just legal resolutions. Mandates: A.R.S. §28-1552 establishes that municipal and justice courts have concurrent jurisdiction over civil traffic violations. The time frame for many of the result measures were modified for the FY 2017 strategic plan and therefore historical data is not available. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of Civil Traffic cases resolved in 90 days. Output Rev vs Adopted Variance Var % 97.7% 93.6% 93.6% 93.6% 0.0% 0.0% Number of Civil Traffic cases resolved. 116,483 111,099 111,099 111,099 - 0.0% Demand Number of Civil Traffic (CIVT) cases filed. 119,217 118,684 118,684 118,684 - Expenditure Ratio Revenue Cost per Civil Traffic case resolved. $ TOTAL SOURCES $ 4,257,690 $ 3,179,041 $ 3,911,216 $ 3,179,041 $ TOTAL USES $ 7,843,644 $ 8,418,675 $ 8,010,616 $ 6,939,286 67.34 $ 75.78 $ 54.00 $ 62.46 $ 0.0% (13.32) -21.3% - N/A Expenditure $ (1,479,389) -21.3% Civil Small Claims Activity The purpose of the Civil Small Claims Activity is to resolve small claims cases in Justice Courts for litigants so that they are afforded timely and just legal resolutions. Mandates: A.R.S. §22-503 gives the Justice Court Small Claims Division jurisdiction in all civil actions where the amount involved is less than $3,500 (excluding interest, costs, and attorney fees). Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 71.0% 78.7% 78.7% 79.0% 0.3% 0.4% Output Percent of Small Claims cases resolved within 180 days. Number of Small Claims cases resolved. 11,343 11,263 11,263 11,263 - 0.0% Demand Number of Small Claims (CVSC) cases filed. 11,383 10,587 10,587 10,587 - Expenditure Ratio Expenditure Cost per Small Claims case resolved. $ 139.06 $ 146.90 $ 135.38 $ TOTAL USES $ 1,577,388 $ 1,652,580 $ 1,524,755 $ 117.78 $ 1,326,608 $ 0.0% (29.12) -24.7% (325,972) -24.6% Forcible Detainer Activity The purpose of the Forcible Detainer Activity is to provide forcible detainers to litigants so they can be afforded timely and just legal resolutions. Mandates: A.R.S. §22-201 establishes that jurisdiction over forcible detainer complaints is shared between Justice Courts or the Superior Court when the amount involved (exclusive of interest, costs and awarded attorney fees when authorized by law) is $10,000 or less, while A.R.S. §12-1179 and 12-1182 allow for forcible detainer appeals to be filed in the Superior Court and the Supreme Court, respectively. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A N/A N/A N/A 0.0% 0.0% Output Percent of Forcible Detainer cases resolved within 10 days. Number of Forcible Detainer cases resolved. 61,813 65,567 65,567 65,567 - 0.0% Demand Number of Forcible Detainer (FDET) cases filed. 61,493 65,471 65,471 65,471 - Expenditure Ratio Expenditure Cost per Forcible Detainer case resolved. $ TOTAL USES $ 62.48 $ 3,862,182 325 $ 57.82 $ 3,792,218 $ 58.86 $ 3,882,160 $ 37.13 $ 2,434,597 0.0% (20.69) -55.7% $ (1,357,621) -55.8% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Injunctions Against Harassment Activity The purpose of the Injunctions Against Harassment Activity is to provide injunctions against harassment (in the workplace) to litigants with cause so that they receive timely and just legal protections. Mandates: A.R.S. §§12-1809 and 12-1810 establish that any court may issue injunctions against harassment and against workplace harassment, respectively, when presented with an appropriate written petition. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of Injuctions Against Harrassment issued within 24 hours. Number of Injunctions Against Harassment issued. Rev vs Adopted Variance Var % N/A N/A N/A N/A 0.0% 0.0% 2,381 2,288 2,288 2,300 12 0.5% 2,381 2,288 2,288 2,300 12 0.5% Number of Injunctions Against Harassment (INJH) requested. Cost per Injunction Against Harassment issued. $ 292.16 $ 312.69 $ 331.65 $ TOTAL USES $ 695,635 $ 715,427 $ 758,816 $ 245.20 $ 563,971 $ (67.49) -27.5% (151,456) -26.9% Orders of Protection Activity The purpose of the Orders of Protection Activity is to provide orders of protection to litigants with cause so that they receive timely and just legal protections. Mandates: A.R.S. §13-3602 establishes that any court may issue orders of protection when presented with an appropriate written petition. The court must review the petition to determine whether there is adequate cause to believe that the defendant has committed or is likely to commit an act of domestic violence. If approved the order is filed and dispatched to the Constable or Sheriff for service to the defendant. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of Orders of Protection issued within 24 hours. Number of Orders of Protection issued. 100.0% 3,649 100.0% 3,867 Demand Number of Orders of Protection (ORDP) requested. Expenditure Ratio Expenditure Cost per Order of Protection issued. $ 223.34 $ 227.55 $ 209.60 $ TOTAL USES $ 814,954 $ 879,336 $ 810,509 $ 3,649 100.0% 3,867 3,867 Rev vs Adopted Variance 100.0% 3,900 3,867 3,900 0.0% 0.9% 33 186.56 $ 727,578 Var % 0.0% 33 $ 0.9% (40.99) -22.0% (151,758) -20.9% Small Civil Activity The purpose of the Small Civil Activity is to resolve Justice Court civil cases for litigants so that they are afforded timely and just legal resolutions. Mandates: A.R.S. §22-201 gives the Justice Courts exclusive jurisdiction in all civil actions where the amount involved (exclusive of interest, costs and awarded attorney fees when authorized by law) is $10,000 or less. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of Small Civil cases resolved within 365 days. Output Rev vs Adopted Variance Var % 60.8% 63.1% 63.5% 63.1% 0.0% 0.0% Number of Small Civil cases resolved. 67,106 65,912 60,143 65,912 - 0.0% Demand Number of Small Civil (SMCV) cases filed. 60,965 66,528 60,219 66,528 - Expenditure Ratio Revenue Cost per Small Civil case resolved. $ TOTAL SOURCES $ 7,704,290 $ 7,878,841 $ 7,749,304 TOTAL USES $ 2,041,394 $ 2,247,534 $ 2,211,381 30.42 $ 34.06 $ 36.77 $ 0.0% 25.72 $ (8.34) -32.4% $ 7,775,629 $ (103,212) N/A $ 1,695,051 $ (103,212) -6.1% Expenditure 326 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Criminal Justice Program The purpose of the Criminal Justice Program is to resolve felony and misdemeanor cases for defendants, victims, and the public so that they are afforded timely and just legal resolutions. Activities that comprise this program include:  Criminal Traffic   Misdemeanor DUI Misdemeanor Criminal Adjudication Criminal Traffic Activity The purpose of the Criminal Traffic Adjudication Activity is to resolve criminal traffic cases for defendants and victims so that they are afforded timely and just legal resolutions. Mandates: This activity supports the overall mandate of the Criminal Justice Program. A.R.S. §22-112 establishes that the Justice Courts are responsible for trying criminal traffic cases, excluding those that involve death or felony traffic charges, which are the responsibility of the Superior Court. A.R.S. §22-301 gives Justice Courts jurisdiction over criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the county jail for not to exceed six months, or by both a fine and imprisonment. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 78.0% 80.0% 78.3% 80.0% 0.0% 0.0% Output Percent of Criminal Traffic cases resolved within 180 days. Number of Criminal Traffic cases resolved. 36,272 35,420 35,420 35,420 - 0.0% Demand Number of Criminal Traffic (CTRF) cases filed. 38,578 38,100 38,100 38,100 - 0.0% Expenditure Ratio Expenditure Cost per Criminal Traffic case resolved. $ TOTAL USES $ 41.03 $ 1,488,099 $ 49.80 $ 1,763,846 $ 49.10 $ 1,739,278 $ 52.98 $ 3.18 6.0% 1,876,462 $ 112,616 6.0% Misdemeanor Criminal Adjudication Activity The purpose of the Misdemeanor Criminal Adjudication Activity is to resolve misdemeanor cases for defendants and victims so that they are afforded timely and just legal resolutions. Mandates: A.R.S. §22-301 gives Justice Courts jurisdiction in misdemeanor cases that do not involve imprisonment in the county jail for more than six months or fines in excess of $2,500, or by both a fine and imprisonment. A.R.S. §28-1552 establishes that municipal and justice courts have concurrent jurisdiction over misdemeanor criminal violations. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % Percent of Misdemeanor Criminal cases resolved within 180 days. Number of Misdemeanor Criminal cases resolved. 58.0% 56.1% 56.1% 59.7% 0.0% 0.0% 11,055 11,672 11,672 12,386 714 6.1% Number of Misdemeanor Criminal (MCAD) cases filed. Cost per Misdemeanor Criminal case resolved. $ 12,173 185.88 12,472 181.93 $ 12,472 183.62 13,060 126.72 $ TOTAL SOURCES $ 10,014,366 $ 10,038,224 $ 9,412,162 $ 10,120,979 $ 82,755 TOTAL USES $ $ 2,143,218 $ (555,795) $ $ 588 (55.21) 4.7% -43.6% N/A Expenditure 2,054,911 327 $ 2,125,373 $ 1,569,578 -35.4% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Misdemeanor DUI Activity The purpose of the Misdemeanor DUI Adjudication Activity is to resolve misdemeanor DUI cases for defendants and victims so that they are afforded timely and just legal resolutions. Mandates: A.R.S. §22-301 gives Justice Courts jurisdiction in misdemeanor cases that do not involve imprisonment in the county jail for more than six months or fines in excess of $2,500, or by both a fine and imprisonment. A.R.S. §28-1552 establishes that municipal and justice courts have concurrent jurisdiction over misdemeanor criminal violations. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 71.0% 63.0% 63.0% 63.0% 0.0% Output Percent of Misdemeanor DUI cases resolved within 180 days. Number of Misdemeanor DUI cases resolved. 7,594 7,044 7,044 7,522 478 6.8% Demand Number of Misdemeanor DUI cases filed. 8,077 7,412 7,412 8,180 768 10.4% Expenditure Ratio Expenditure Cost per Misdemeanor DUI case resolved. $ 85.28 $ 94.84 $ 94.66 $ 61.86 $ TOTAL USES $ 647,622 328 $ 668,041 $ 666,790 $ 465,284 $ 0.0% (32.98) -53.3% (202,757) -43.6% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $17,812,231 $13,702,070 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Judicial Officer Salary Adjustments C-49-17-014-2-00 Employee Salary Adjustments Total $285,895 $25,982 $311,877 Employee Compensation and Benefits Total $311,877 FY 2017 Revised Budget $18,124,108 Employee Compensation and Benefits: Employee Salary Adjustments: $13,702,070 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 ($2,229) Judicial Officer Salary Adjustments C-49-17-014-2-00 $52,354 Employee Salary Adjustments Total $50,125 Employee Compensation and Benefits Total $50,125 FY 2018 Baseline Budget $18,174,233 Base Adjustments: Base Adjustments: $13,702,070 Agenda Item Base Telecom Adjustment NA Risk Management Adjustment NA Base Adjustments Total $75,923 $2,232 $78,155 Base Adjustments Total $78,155 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA ($153,457) Fees and Other Revenues Total ($153,457) Fees and Other Revenues Total ($153,457) FY 2018 Adopted Budget Percent Change From Baseline $18,252,388 $13,548,613 0.43% -1.12% Judicial Enhancement Fund (204) Operating Expenditure Revenue FY 2017 Adopted Budget $737,183 $737,183 FY 2017 Revised Budget $737,183 $737,183 FY 2018 Baseline Budget $737,183 $737,183 FY 2018 Adopted Budget $737,183 $737,183 0% 0% Percent Change From Baseline 329 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Judicial Enhancement Fund (204) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 1,229,303 $ 1,413,713 $ 1,413,713 $ 1,469,499 $ 1,704,171 Sources Operating 739,392 Non-Recurring Total Sources: 737,183 $ 739,392 $ 737,183 734,982 737,183 $ 737,183 737,183 - $ 734,982 $ 737,183 Uses Operating 499,199 Non-Recurring 737,183 - 737,183 - Total Uses: $ 499,199 $ Structural Balance $ 240,193 $ - $ Accounting Adjustments $ 3 $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 737,183 $1,469,499 1,469,499 $ 500,310 $ $1,413,713 1,413,713 $ 737,183 - - - $ 500,310 $ - $ 234,672 $ - - $ $ - 737,183 $1,413,713 1,413,713 $ - $1,704,171 1,704,171 $ 737,183 $1,704,171 1,704,171 Special Revenue Fund (245) Operating Expenditure Revenue FY 2017 Adopted Budget $6,664,653 $6,664,653 FY 2017 Revised Budget $6,664,653 $6,664,653 FY 2018 Baseline Budget $6,664,653 $6,664,653 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total $134,233 $134,233 Base Adjustments Total $134,233 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $134,233 Fees and Other Revenues Total $134,233 Fees and Other Revenues Total $134,233 FY 2018 Adopted Budget Percent Change From Baseline 330 $6,798,886 $6,798,886 2.01% 2.01% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Justice Courts Special Revenue Fund (245) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 829,927 $ 1,563,518 $ 1,563,518 $ 1,468,713 $ 1,619,273 Sources Operating 6,945,331 Non-Recurring Total Sources: 6,664,653 $ 6,945,331 $ 6,664,653 6,799,386 6,664,653 $ 6,664,653 6,798,886 - $ 6,799,386 $ 6,798,886 Uses Operating 6,306,544 Non-Recurring - 6,664,653 6,664,653 6,566,569 100,000 100,000 82,257 Total Uses: $ 6,306,544 $ Structural Balance $ 638,787 $ - $ Accounting Adjustments $ (1) $ - $ $ $1,468,713 1,468,713 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 331 6,764,653 $ $1,463,518 1,463,518 $ 6,798,886 - $ 6,648,826 $ - $ 232,817 $ - - $ $ - 6,764,653 $1,463,518 1,463,518 $ - $1,619,273 1,619,273 $ 6,798,886 $1,619,273 1,619,273 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Analysis by Gerald Lehr, Budget Analyst Summary Mission The Mission of the Juvenile Probation Department is to provide access to evidence-based early intervention, supervision, treatment and secure care to youth and families so they can learn accountability and responsibility, and community safety is enhanced. Vision Maricopa County Juvenile Probation is a place where justice means promoting public safety while improving and enriching the lives of youth, victims, families and the community. Strategic Goals The Juvenile Probation strategic goals will be reviewed during the next strategic business plan process. Sources and Uses by Activity FY 2016 Activity Actual Revenues BDFS - Budget and Financial Services 4,956 DALT - Juv Detention Alternatives DVRN - Juvenile Court Diversion 2,301,342 GGOV - General Government 2,633,145 JCUS - Juv Detention Custody and Ctrl 349,852 JLED - Juvenile Law Related Education 467,593 JRPS - Juv Restitution and Public Svc 1,208 JSTD - Juvenile Standard Supervision 243,583 JTMS - Juvenile Treatment Mgmt Svcs JVOH - Juvenile Out of Home Case Mgmt 570,590 Revenues Total Sources $ 6,572,269 FY 2017 Revised 7,550 5,000 2,198,417 2,430,626 299,800 322,681 18,135 993,353 570,907 $ 6,846,469 332 FY 2017 Forecast 4,818 2,080 2,135,886 2,515,302 237,963 153,666 1,738 484,530 198,293 463,374 $ 6,197,650 FY 2018 Adopted 4,700 5,000 2,116,646 2,192,748 247,000 322,681 1,250 1,106,865 200,000 520,907 $ 6,717,797 Revised vs Adopted Variance Variance % (2,850) -37.75% 0.00% (81,771) -3.72% (237,878) -9.79% (52,800) -17.61% 0.00% (16,885) -93.11% 113,512 11.43% 200,000 N/A (50,000) -8.76% $ (128,672) -1.88% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Sources and Uses by Activity (continued) FY 2016 Activity Actual Expenditures BDFS - Budget and Financial Services 897,841 BUAS - Business Application Dev Supp 659,456 DALT - Juv Detention Alternatives 2,069,766 DRUG - Juvenile Drug Court 366,953 DVRN - Juvenile Court Diversion 1,954,391 GGOV - General Government HRAC - Human Resources 1,146,665 INFR - Infrastructure 873,492 JCUS - Juv Detention Custody and Ctrl 24,639,206 JIPS - Juvenile Intensive Supervision 1,685,283 JLED - Juvenile Law Related Education 653,116 JMED - Juv Detention Medical Clinic 3,091,625 JRPS - Juv Restitution and Public Svc 285,402 JSCM - Juv Sex offender Case Mgmt 1,005,489 JSTD - Juvenile Standard Supervision 10,975,904 JTMS - Juvenile Treatment Mgmt Svcs 6,580 JVDD - Juvenile Drug Diversion 768,806 JVMH - Juvenile Mental Health 769,482 JVOH - Juvenile Out of Home Case Mgmt 1,073,179 JVTR - Juvenile Truancy Reduction 287,842 ODIR - Executive Management 505,302 PROC - Procurement 148,278 RISK - Risk Premiums 592,011 RMGT - Risk Management 49,015 SPPT - Operations Support 928,079 TEEN - Juvenile Teen Court 649,991 Expenditures Total Uses $ 56,083,154 $ FY 2017 Revised 1,328,061 1,004,573 3,000,201 2,428,314 2,460 1,602,392 1,115,257 24,870,864 1,720,993 640,663 3,271,401 357,858 1,080,557 10,684,425 127,812 792,777 954,801 1,449,549 346,771 598,949 125,984 353,677 37,628 787,858 489,623 59,173,448 $ FY 2017 Forecast 1,322,066 991,521 2,468,871 (101,226) 2,206,806 1,498,702 1,092,344 25,225,453 1,650,621 596,797 3,254,744 341,532 992,808 10,806,756 102,461 669,947 915,790 1,534,769 330,147 482,378 66,229 393,303 60,838 748,976 484,682 58,137,315 $ FY 2018 Revised vs Adopted Adopted Variance Variance % 1,240,145 (87,916) -6.62% 1,007,966 3,393 0.34% 2,750,552 (249,649) -8.32% (155,222) (155,222) N/A 2,637,004 208,690 8.59% 2,460 0.00% 1,780,454 178,062 11.11% 1,022,829 (92,428) -8.29% 26,099,972 1,229,108 4.94% 1,672,717 (48,276) -2.81% 610,319 (30,344) -4.74% 3,056,632 (214,769) -6.57% 345,318 (12,540) -3.50% 1,053,869 (26,688) -2.47% 11,427,072 742,647 6.95% 125,855 (1,957) -1.53% 687,693 (105,084) -13.26% 1,144,185 189,384 19.83% 1,518,415 68,866 4.75% 341,478 (5,293) -1.53% 649,694 50,745 8.47% 174,560 48,576 38.56% 436,537 82,860 23.43% 60,122 22,494 59.78% 806,284 18,426 2.34% (259,417) (749,040) -152.98% 60,237,493 $ 1,064,045 1.80% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Revenues Transfers In Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out Expenditures Capital Outlay FY 2016 Actual 3,347,282 433,639 2,771,333 14,049 5,966 Total Sources $ 6,572,269 $ 51,865,663 1,458,829 2,064,977 416,793 274,267 2,625 Total Uses $ 56,083,154 $ FY 2017 FY 2017 Revised Forecast 3,928,587 3,595,075 461,571 293,780 2,415,647 2,291,926 14,979 10,448 10,685 6,421 15,000 6,846,469 $ 6,197,650 $ 53,394,198 53,274,631 1,153,180 952,324 3,144,254 3,101,365 710,102 553,967 472,864 246,893 3,850 2,755 15,000 280,000 5,380 59,173,448 $ 58,137,315 $ 333 FY 2018 Adopted 4,114,308 404,791 2,180,864 11,884 5,950 6,717,797 54,490,146 1,252,147 3,431,815 669,941 390,384 3,060 60,237,493 Revised vs Adopted Variance Variance % 185,721 4.73% (56,780) -12.30% (234,783) -9.72% (3,095) -20.66% (4,735) -44.31% (15,000) -100.00% $ (128,672) -1.88% 1,095,948 2.05% 98,967 8.58% 287,561 9.15% (40,161) -5.66% (82,480) -17.44% (790) -20.52% (15,000) -100.00% (280,000) -100.00% $ 1,064,045 1.80% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 4,956 Fund 100 Total Sources 4,956 227 - Juvenile Probation Grants Revenues OPER - Operating 3,350,167 Fund 227 Total Sources 3,350,167 228 - Juvenile Probation Special Fee Revenues OPER - Operating 2,982,000 Fund 228 Total Sources 2,982,000 229 - Juvenile Restitution Revenues OPER - Operating 1,423 Fund 229 Total Sources 1,423 275 - Juvenile Probation Diversion Revenues OPER - Operating 233,723 Fund 275 Total Sources 233,723 Total Sources $ 6,572,269 $ 100 - General Expenditures OPER - Operating 16,693,029 Fund 100 Total Uses 16,693,029 227 - Juvenile Probation Grants Expenditures OPER - Operating 3,385,690 Fund 227 Total Uses 3,385,690 228 - Juvenile Probation Special Fee Expenditures OPER - Operating 2,489,772 Expenditures NRNP - Non Recurring Non Project 388,355 Fund 228 Total Uses 2,878,127 229 - Juvenile Restitution Expenditures OPER - Operating 3,999 Expenditures NRNP - Non Recurring Non Project 2,708 Fund 229 Total Uses 6,707 255 - Detention Operations Expenditures OPER - Operating 32,739,359 Fund 255 Total Uses 32,739,359 275 - Juvenile Probation Diversion Expenditures OPER - Operating 204,376 Expenditures NRNP - Non Recurring Non Project 175,866 Fund 275 Total Uses 380,242 Total Uses $ 56,083,154 $ FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Variance % 15,550 15,550 8,148 8,148 9,900 9,900 3,928,047 3,928,047 3,594,537 3,594,537 4,113,768 4,113,768 185,721 185,721 4.73% 4.73% 2,669,777 2,669,777 2,412,699 2,412,699 2,412,699 2,412,699 (257,078) (257,078) -9.63% -9.63% 19,000 19,000 2,175 2,175 1,430 1,430 (17,570) (17,570) -92.47% -92.47% 214,095 214,095 6,846,469 180,091 180,091 6,197,650 180,000 180,000 6,717,797 (34,095) (34,095) (128,672) -15.93% -15.93% -1.88% $ $ (5,650) (5,650) $ -36.33% -36.33% 17,069,012 17,069,012 16,501,170 16,501,170 17,611,596 17,611,596 542,584 542,584 3.18% 3.18% 3,928,047 3,928,047 3,594,537 3,594,537 4,113,768 4,113,768 185,721 185,721 4.73% 4.73% 2,669,777 410,888 3,080,665 2,669,777 410,888 3,080,665 2,412,699 257,078 2,669,777 (257,078) (153,810) (410,888) -9.63% -37.43% -13.34% 19,000 6,007 25,007 4,000 6,007 10,007 1,430 6,000 7,430 (17,570) (7) (17,577) -92.47% -0.12% -70.29% 34,674,620 34,674,620 34,562,339 34,562,339 35,451,657 35,451,657 214,095 214,095 180,000 182,002 174,502 203,265 396,097 388,597 383,265 59,173,448 $ 58,137,315 $ 60,237,493 334 777,037 777,037 $ (34,095) 21,263 (12,832) 1,064,045 2.24% 2.24% -15.93% 11.68% -3.24% 1.80% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Staffing by Activity Activity Executive Management O Human Resources H Juv Detention Alternatives D Juv Detention Custody and Ctrl J Juv Detention Medical Clinic J Juv Restitution and Public Svc J Juv Sex offender Case Mgmt J Juvenile Court Diversion D Juvenile Drug Court Juvenile Drug Diversion J Juvenile Intensive Supervision J Juvenile Law Related Education J Juvenile Mental Health J Juvenile Out of Home Case Mgmt J Juvenile Standard Supervision J Juvenile Teen Court T Juvenile Treatment Mgmt Svcs J Juvenile Truancy Reduction J Operations Support S Department Total FY 2016 Adopted 8.00 10.00 18.00 307.43 25.00 6.00 16.63 37.13 11.33 8.50 38.70 10.80 14.00 20.14 144.84 8.80 0.10 4.70 13.00 703.10 FY 2017 Revised 7.00 14.00 19.00 304.93 24.00 6.00 16.30 32.33 9.70 32.90 6.40 11.00 23.50 139.14 7.30 1.10 4.00 10.00 668.60 FY 2017 Forecast 7.00 14.00 19.00 304.93 24.00 6.00 16.30 32.33 9.70 32.90 6.40 11.00 23.50 139.14 7.30 1.10 4.00 10.00 668.60 FY 2018 Adopted 7.00 14.00 19.00 304.93 24.00 6.00 16.30 30.33 9.70 32.60 5.70 11.00 22.50 133.44 7.30 1.10 3.70 10.00 658.60 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (2.00) -6.2% N/A 0.0% (0.30) -0.9% (0.70) -10.9% 0.0% (1.00) -4.3% (5.70) -4.1% 0.0% 0.0% (0.30) -7.5% 0.0% (10.00) -1.5% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Counselor Court Conciliator Deputy Director - Probation Detention Ofcr Supv -Probation Detention Officer - Probation Director - Probation Exec Assistant to Director Food Services Manager Food Services Shift Supervisor Food Services Worker General Laborer Health Educator Human Resources Analyst Justice System Clerk Associate Justice System Clerk Lead Justice System Clerk Supv Management Analyst Medical Assistant Mental Health Director - Juv Mental Health Professional Mental Health Professional Spv Mental Health Professional Trn Nurse Nurse Practitioner Office Assistant Specialized Operations/Program Manager Physician Probation Manager Probation Officer Probation Officer Supervisor Program Coordinator Psychologist Social Worker Social Worker Supervisor FY 2016 Adopted 2.00 6.00 6.00 3.00 26.00 220.10 1.00 1.00 12.00 1.00 2.00 18.00 4.00 1.00 34.00 1.00 6.00 6.00 4.00 1.00 2.00 14.00 2.00 2.00 2.00 1.00 6.00 225.00 38.00 4.00 3.00 2.00 1.00 FY 2017 Revised 1.00 7.00 4.00 3.00 26.00 217.60 1.00 1.00 1.00 2.00 12.00 15.00 3.00 1.00 30.00 1.00 6.00 6.00 7.00 1.00 4.00 2.00 4.00 14.00 2.00 2.00 1.00 6.00 202.00 38.00 3.00 1.00 - 335 FY 2017 Forecast 1.00 7.00 4.00 3.00 26.00 217.60 1.00 1.00 1.00 2.00 12.00 15.00 3.00 1.00 31.00 1.00 6.00 6.00 6.00 1.00 8.00 2.00 14.00 2.00 2.00 1.00 6.00 202.00 38.00 3.00 1.00 - FY 2018 Adopted 1.00 7.00 4.00 3.00 26.00 217.60 1.00 1.00 1.00 2.00 12.00 15.00 3.00 1.00 30.00 1.00 6.00 6.00 7.00 1.00 6.00 2.00 2.00 14.00 2.00 2.00 1.00 6.00 192.00 38.00 3.00 1.00 - Revised vs Adopted Variance 2.00 (2.00) (10.00) - Var % 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 50.0% 0.0% -50.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% -5.0% 0.0% 0.0% 0.0% N/A N/A Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Staffing by Market Range Title (continued) Market Range Special Projects Manager Surveillance Officer Training Officer Department Total FY 2016 Adopted FY 2017 Revised 44.00 2.00 703.10 FY 2017 Forecast 1.00 41.00 2.00 668.60 FY 2018 Adopted 1.00 41.00 2.00 668.60 1.00 41.00 2.00 658.60 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% (10.00) -1.5% Staffing by Fund Fund 100 General 227 Juvenile Probation Grants 255 Detention Operations 275 Juvenile Probation Diversion Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 273.00 260.00 260.00 250.00 (10.00) -3.8% 53.00 39.00 39.00 39.00 - 0.0% 373.10 365.60 365.60 365.60 - 0.0% 4.00 4.00 4.00 4.00 - 0.0% 703.10 668.60 668.60 658.60 (10.00) -1.5% Budget Highlights General Fund (100) Operating  Increase Personnel by $295,467 due to an increase in retirement contributions, offset by a decrease in personnel of $328,687 from the deletion of 10 vacant positions. Juvenile Probation Grants Fund (227) Operating  Increase Revenues and Expenditures by $302,412 and $260,296 due to additional grant funding.  Increase Expenditures by $42,116 due to an increase in retirement contribution rates. Juvenile Probation Special Fee Fund (228) Operating  Decrease Revenues and Expenditures by $257,078 due to decrease in collections from Fines and Forfeits. Juvenile Probation Special Fee Fund (228) Non Recurring  Increase Expenditures by $257,078 to use fund balance to cover operating costs. Juvenile Restitution Fund (229) Operating  Decrease Revenues and Expenditures by $2,570 due to decrease in collections from Miscellaneous fees. Juvenile Restitution Fund (229) Non Recurring  Increase Expenditures by $6,000 to use fund balance to cover operating costs. Detention Fund (255) Operating  Increase Personnel by $317,479 due to an increase in retirement contribution rates.  Increase Overtime and Overtime Benefits by $490,502 due to continued vacancies in staffing. Juvenile Probation Diversion Fund (275) Operating  Decrease Revenues and Expenditures by $34,095 due to a decrease in Judicial and Other Charges for Services. Juvenile Probation Diversion Fund (275) Non Recurring  Increase Expenditures by $203,265 to use fund balance to cover operating costs. 336 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Programs and Activities Juvenile Detention Program The purpose of the Juvenile Detention Program is to provide a structured detention setting for juvenile offenders so that they can appear for court hearings and not re-offend upon release into the community. Activities that comprise this program include:  Juvenile Detention Alternatives  Juvenile Detention Custody & Control  Juvenile Detention Medical Clinic  Juvenile Mental Health Juvenile Detention Alternatives Activity The purpose of the Juvenile Detention Alternatives Activity is to provide court-ordered alternatives to detention to youth so they can be crime free and law abiding without secure care detention, enhancing community safety. Mandates: A.R.S. §8-321 establishes that the juvenile court in cooperation with the County Attorney may choose to divert juvenile offenders – so long as the offense is not violent or repeat – from the standard court proceedings to alternative processes. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of Detention Alternative participants who do not receive a subsequent referral for delinquency while participating in a detention alternative. Number of youth placed on alternatives to detention during the reporting period. Number of youth requiring alternatives to detention (GPS Units, non-therapeutic alternatives). Total activity expenditures per youth placed on alternatives to detention. $ TOTAL SOURCES $ TOTAL USES $ Rev vs Adopted Variance Var % 90.8% 89.5% 89.4% 89.4% 1,834 1,464 1,464 1,464 - 0.0% 1,834 1,464 1,464 1,464 - 0.0% 1,128.55 $ - $ 2,049.32 $ 1,686.39 5,000 $ $ 2,080 $ 1,878.79 (0.0%) $ 5,000 $ (170.53) - -0.0% -9.1% 0.0% Expenditure 2,069,766 $ 3,000,201 $ 2,468,871 $ 2,750,552 $ (249,649) -8.3% Activity Narrative: The projected number of youth requiring alternatives to detention for these programs and interventions did not increase due to the focus on process improvements instead of program expansions. Expenditures are decreasing due to decrease in overhead allocated to this activity from administrative activities. Juvenile Detention Custody and Control Activity The purpose of the Juvenile Detention Custody and Control Activity is to provide shelter, education and programming services to youth so they can maintain their health and well-being while detained. Mandates: A.R.S. §8-305 establishes that the county shall maintain a detention center, separate from adult detention facilities, where juveniles can be detained when necessary before or after a hearing or as a condition of probation. Otherwise juveniles may be temporarily detained in adult detention centers as long as they are separated from adult detainees completely. The Board of Supervisors may choose to contract with a third-party to provide that service. 337 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Percent of Incidents resulting in an injury to detained youth or detention staff. Number of screened youth detained during the reporting period. Number of detained youth (total detained youth population). Number of youth screened by the Juvenile Detention Assessment Center (JDAC). Total activity expenditures per juvenile detainee during the reporting period. Rev vs Adopted Variance Var % 6.6% 6.8% 6.8% 6.8% 0.0% 0.6% 3,116 3,112 3,112 3,112 - 0.0% 419 431 431 431 - 0.0% 5,240 5,139 5,139 5,139 - 0.0% 4.7% $ 7,907.32 $ 7,991.92 $ 8,105.87 $ 8,386.88 $ 394.96 TOTAL SOURCES $ 349,852 $ 299,800 $ 237,963 $ 247,000 $ (52,800) TOTAL USES $ 24,639,206 $ 24,870,864 $ 25,225,453 $ 26,099,972 $ -17.6% Expenditure 1,229,108 4.9% Activity Narrative: Increased Personal Services by $884,207 due to increases in the retirement contribution rates and overtime hours budgeted. Increase Supplies and Services by $489,901 due to increased Janitorial, Safety and Food Supplies, partially offset by a decrease of $145,000 in Capital Equipment. Juvenile Detention Medical Clinic Activity The purpose of the Juvenile Detention Medical Clinic Activity is to provide health services to detained youth so they can maintain their medical health while detained. Mandates: A.R.S. §8-342 establishes that before commitment to the department of juvenile corrections, every child shall be given a medical examination. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of detained youth who received Detention Medical Health services without leaving the facility. Number of Detention Medical Health services delivered during the time period. Number of Detention Medical Health services requested. Total activity expenditures per Detention Medical service delivered. $ TOTAL USES $ Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 146,466 122,121 122,121 122,121 - 0.0% 146,466 122,121 122,121 122,121 - 0.0% 21.11 $ 3,091,625 $ 26.79 $ 3,271,401 $ 26.65 $ 3,254,744 $ 25.03 $ (1.76) -7.0% 3,056,632 $ (214,769) -6.6% Activity Narrative: The number of Medical Health Services delivered has remained consistent. Decrease in expenditures due to increased Personnel Savings to more accurately reflect forecasted trends. Juvenile Mental Health Activity The purpose of the Juvenile Mental Health Activity is to provide mental health services to detained youth so they can maintain their mental stability while detained. Mandates: A.R.S. §8-272, 8-273, and 8-341.01 establishes residential treatment services to address the child's behavioral, psychological, social or mental health needs. A.R.S. §8-342 establishes that before commitment to the department of juvenile corrections, every child shall be given a medical examination. 338 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Percent of detained youth who received Detention Mental Health services without leaving the facility. Number of Detention Mental Health services provided during the month. Number of Detention Mental Health services requested during the month. Total activity expenditures per Detention Mental Health Service provided. Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 2,373 2,114 2,114 2,114 - 0.0% 2,373 2,114 2,114 2,114 - 0.0% 89.59 16.6% 189,384 19.8% $ 324.27 $ 451.66 $ 433.20 $ $ 769,482 $ 954,801 $ 915,790 $ 541.24 $ Expenditure TOTAL USES 1,144,185 $ Activity Narrative: Increase in expenditures due to decrease in Personnel Savings. Juvenile Court Diversion Program The purpose of the Juvenile Court Diversion Program is to provide structured formal court diversion opportunities to justice involved youth with diversion eligible offenses so they can complete consequences without formal court involvement. Activities that comprise this program include:  Juvenile Court Diversion  Juvenile Drug Court  Juvenile Drug Diversion  Juvenile Teen Court Juvenile Court Diversion Activity The purpose of the Juvenile Court Diversion Activity is to provide case management to youth who receive diversion-eligible referrals so they can complete referral consequences and services without formal court intervention. Mandates: A.R.S. §8-321 establishes that the juvenile court in cooperation with the County Attorney may choose to divert juvenile offenders – so long as the offense is not violent or repeat – from the standard court proceedings to alternative processes. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Revenue Percent of juveniles that completed Diversion successfully. Percent of juveniles that completed Diversion successfully and were not referred to court for a subsequent referral. Number of new juveniles receiving Diversion Services during time period Number of new juveniles referred by the County Attorney for Diversion Services during time period. Total activity expenditures per juvenile receiving Diversion Services during time period. Rev vs Adopted Variance Var % 74.9% 72.7% 72.7% 72.7% 0.0% 0.0% 81.5% 82.0% 82.0% 82.0% 0.0% 0.0% 7,517 6,932 6,932 6,932 - 0.0% 7,517 6,932 6,932 6,932 - 0.0% 30.11 7.9% $ 260.00 $ 350.30 $ 318.35 $ 380.41 $ TOTAL SOURCES $ 2,301,342 $ 2,198,417 $ 2,135,886 $ 2,116,646 $ (81,771) -3.7% TOTAL USES $ 1,954,391 $ 2,428,314 $ 2,206,806 $ 2,637,004 $ 208,690 8.6% Expenditure Activity Narrative: The Department has experienced a slight decrease in the number of youth eligible for Juvenile Court Diversion. However, it is not anticipated that there will be any significant change in FY 2018. Increase in expenditures due to increase in General Services for Diversion Services Juvenile Drug Court Activity Activity no longer in use. Funding was added to Standard Probation, however, allocations were not moved. The allocations will be moved during the FY 2018 maintenance period. 339 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Output Demand Expenditure Ratio Expenditure Rev vs Adopted Variance Var % Percent of juveniles who did not reoffend with a new delinquent referral within the time period Percent of youth who successfully complete Drug Court N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Percent of youth who do not receive a subsequent adjudication (including VOP) while participating in Drug Court during the year Number of new youth participants in Drug Court N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Number of youth who are screened to participate in Drug Court Total activity expenditure per youth participant in Drug Court N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A (155,222) N/A TOTAL USES $ 366,953 $ - $ (101,226) $ (155,222) $ Juvenile Drug Diversion Activity The purpose of the Juvenile Drug Diversion Activity is to provide case management to youth with drug related referrals so they can complete required consequences and services without formal court intervention. Mandates: A.R.S. §8-321 establishes that the juvenile court in cooperation with the County Attorney may choose to divert juvenile offenders – so long as the offense is not violent or repeat – from the standard court proceedings to alternative processes. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Percent of juveniles that completed Drug Diversion successfully and were not referred to court for a delinquent referral. Percent of juveniles that completed Drug Diversion successfully in the quarter Number of new juveniles receiving Drug Diversion Services during the month. Number of eligible juveniles required to participate in Drug Diversion Services during the month. Total Activity Expenditure (per participant) to provide Drug Diversion services during the reporting period. Rev vs Adopted Variance Var % 69.4% 69.4% 69.4% 70.0% 0.6% 0.9% 90.8% 93.8% 93.4% 92.9% (0.9%) -0.9% N/A 952 952 952 - 0.0% N/A 952 952 952 - 0.0% N/A $ 832.75 $ 703.73 $ 722.37 $ (110.38) -15.3% 792,777 $ 669,947 $ 687,693 $ (105,084) -13.3% Expenditure TOTAL USES $ 768,806 $ Juvenile Teen Court Activity The purpose of the Juvenile Teen Court is to provide case management to youth participating in Teen Court so they can complete consequences and services without formal court intervention. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Percent of juveniles that completed Teen Court successfully Percent of juveniles that completed Teen Court successfully and were not referred to court for a new referral Number of new juveniles receiving Teen Court services during the reporting period. Number of new juveniles sent to Teen Court Services during the reporting period. Total activity expenditures (per juvenile) to provide Teen Court Services during time period. Rev vs Adopted Variance Var % N/A 88.0% 88.0% 88.0% 0.0% 0.0% N/A 90.0% 90.0% 90.0% 0.0% 0.0% N/A 1,589 1,589 1,589 - 0.0% 1,361 1,589 1,589 1,589 - 0.0% N/A $ 308.13 $ 305.02 $ (163.26) $ (471.39) 288.7% 489,623 $ 484,682 $ (259,417) $ (749,040) -153.0% Expenditure TOTAL USES $ 649,991 340 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Activity Narrative: Positions were moved from Teen Court into Standard Probation, however the allocation out was not moved. The allocation will be moved during the FY 2018 maintenance period. Juvenile Crime Prevention Program The purpose of the Juvenile Crime Prevention Program is to provide crime prevention programs and educational opportunities to youth in Maricopa County so they can increase knowledge about the law and reduce their risk of formal court involvement. Activities that comprise this program include:   Juvenile Law Related Education Juvenile Truancy Reduction Juvenile Law Related Education Activity The purpose of the Juvenile Law Related Education Activity is to provide law related education and educational opportunities to youth attending schools with Safe Schools and/or Teen Court Programs so they can learn about the legal system. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Demand Demand Expenditure Ratio Rev vs Adopted Variance Var % Percent of youth who attended law related education that report an increased awareness of the legal system (survey results). Percent of youth who attended law related education that report a feeling of safety while on school campus. 99.3% 100.0% 100.0% 100.0% 0.0% 0.0% 95.0% 97.4% 97.4% 97.4% 0.0% 0.0% Number of youth participants (volunteers) in Teen Court plus the number of LRE Youth contacts. Number of Law Related Education Hours delivered. 24,344 26,221 26,221 26,221 - 0.0% Number of youth requesting Teen Court Volunteer training plus the Safe Schools population. Number of Law Related Education Hours requested. 710 754 754 754 - 0.0% 4,917 6,488 6,488 6,488 - 0.0% 710 754 26.83 $ 754 24.43 $ 754 22.76 $ 23.28 - Total activity expenditures per youth who receives LRE, attends Teen Court Volunteer Training, or is a volunteer in Teen Court during the reporting period. $ $ TOTAL SOURCES $ 467,593 $ 322,681 $ 153,666 $ 322,681 $ TOTAL USES $ 653,116 $ 640,663 $ 596,797 $ 610,319 0.0% (1.16) -5.0% Revenue - 0.0% Expenditure $ (30,344) -4.7% Activity Narrative: The Department's ability to provide Law Related Education and Training (LRE) hours will not increase in FY 2018. Juvenile Truancy Reduction Activity The purpose of the Juvenile Truancy Reduction Activity is to provide information and intervention to youth, families and schools so they can decrease truancy. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Percent of participants in CUTS-lite conferences that do not receive subsequent truancy referrals. Number of participants in JPD Truancy Reduction programs Number of new truancy referrals during the reporting period. Total activity expenditures (per juvenile) to provide Truancy Reduction activities during the reporting period. Rev vs Adopted Variance Var % 97.7% 97.1% 97.1% 97.5% 0.4% 0.4% N/A 1,190 1,190 1,190 - 0.0% N/A 539 539 539 - 0.0% N/A $ 291.40 $ 277.43 $ 346,771 $ 330,147 $ 286.96 $ (4.45) -1.6% 341,478 $ (5,293) -1.5% Expenditure TOTAL USES $ 287,842 341 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Community Supervision Program The purpose of the Community Supervision Program is to provide appropriate levels of community supervision to adjudicated juveniles who have been placed on probation so they can become law abiding members of the community. Activities that comprise this program include:  Juvenile Intensive Supervision  Juvenile Restitution & Public Service  Juvenile Standard Supervision Juvenile Intensive Supervision Activity The purpose of the Juvenile Intensive Supervision Activity is to provide intensive supervision, monitoring and community referrals to youth who would otherwise be committed to juvenile corrections and their families so they can obtain the tools and knowledge necessary to achieve a law abiding lifestyle. Mandates: A.R.S. §8-352 and 8-353 establish the conditions for intensive probation under the supervision of a juvenile probation officer and caseload restrictions. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Percent of juveniles without a subsequent adjudication (including VOP) during the fiscal year for offenses that occurred while supervised on JIPS. Percent of juveniles who did not reoffend with a new delinquent referral during the quarter. Number of new juveniles supervised on Juvenile Intensive Probation Supervision (JIPS) status as ordered by the Court. New juveniles added/placed on Juvenile Intensive Probation Supervision (JIPS) status as ordered by the Court. Rev vs Adopted Variance Var % 81.0% 81.0% 81.0% 81.0% 0.0% 0.0% N/A 76.4% 76.4% 76.4% 0.0% 0.0% 320 309 309 309 - 0.0% 320 309 309 309 - 0.0% Total expenditures per juvenile placed on Juvenile Intensive Probation Supervision (JIPS) status. $ 5,266.51 $ 5,569.56 $ 5,341.82 $ 5,413.32 $ (156.23) -2.9% TOTAL USES $ 1,685,283 $ 1,720,993 $ 1,650,621 $ 1,672,717 $ (48,276) -2.8% Expenditure Activity Narrative: The number of youth on intensive supervision has declined from FY 2016. However, the Department anticipates more frequent considerations for Juvenile Intensive Supervision as an alternative to State Corrections and Out of Home Placement, which could slow the reduction of the supervised population. Juvenile Restitution and Public Service Activity The purpose of the Juvenile Restitution and Public Service Activity is to provide appropriate supervision and opportunities to perform community service to juveniles so they can make amends to their victim(s) and the community. Mandates: A.R.S. §8-321 establishes that the juvenile court in cooperation with the County Attorney may choose to divert juvenile offenders – so long as the offense is not violent or repeat – from the standard court proceedings to alternative processes. 342 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of youth accepted to JCORPS. 99.0% 99.3% 99.3% 99.3% 0.0% 0.0% Result Percent of JCORPS participants who earned restitution or community service hours. Number of youth who are accepted to participate in Juvenile Restitution & Public Service (JCORPS). Number of youth who participate in Juvenile Restitution & Public Service (JCORPS). Number of youth who apply for acceptance to Juvenile Restitution & Public Service (JCORPS). Total activity expenditures per juvenile that participates in Juvenile Restitution & Public Service opportunities. 79.9% 77.6% 77.6% 77.6% 0.0% 0.0% 1,129 758 758 758 - 0.0% 902 566 566 566 - 0.0% 1,140 768 768 768 - 0.0% Output Output Demand Expenditure Ratio $ 316.41 $ 632.26 $ TOTAL SOURCES $ 1,208 $ 18,135 $ TOTAL USES $ 285,402 $ 603.41 $ 610.10 $ (22.16) -3.6% Revenue 1,738 $ 1,250 $ (16,885) -93.1% 345,318 $ (12,540) -3.5% Expenditure 357,858 $ 341,532 $ Juvenile Standard Supervision Activity The purpose of the Juvenile Standard Supervision Activity is to provide appropriate supervision, monitoring and community referrals to youth (placed on Standard Probation) and families so they can obtain the tools and knowledge necessary to achieve a law abiding lifestyle. Mandates: A.R.S. §12-269 and 8-353 require counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidencebased practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Rev vs Adopted Variance Var % Percent of juveniles who did not reoffend with a new delinquent referral within the quarter while supervised under Standard Supervision. Percent of juveniles without a subsequent adjudication (including VOP) in the fiscal year for offenses that occurred while supervised on Standard supervision. 86.8% 87.9% 87.9% 87.5% (0.4%) -0.5% 85.6% 86.0% 86.0% 86.0% 0.0% 0.0% Number of new juveniles supervised on Juvenile Standard Supervision status as ordered by the Court each month. Number of new juveniles added/placed on Juvenile Standard Supervision status as ordered by the Court each month. Total activity expenditures per juvenile placed on Juvenile Standard Supervision status. 1,809 1,707 1,707 1,707 - 0.0% 1,809 1,707 1,707 1,707 - 0.0% $ 6,067.39 $ 6,259.18 $ 6,330.85 $ 6,694.24 $ 435.06 6.5% TOTAL SOURCES $ 243,583 $ 993,353 $ 484,530 $ 1,106,865 $ 113,512 11.4% TOTAL USES $ 10,975,904 $ 10,684,425 $ 10,806,756 $ 11,427,072 $ 742,647 7.0% Revenue Expenditure Activity Narrative: The Department is not expecting any substantive change in the number of juveniles supervised as a result of fewer youth being referred to the Juvenile Court. The Department remains actively engaged in the development of a more structured case plan geared towards risk and need factors identified by the Arizona Youth Assessment System. Increase in expenditures due to increase in Retirement Rates and decrease in Personnel Savings. Juvenile Treatment Program The purpose of the Juvenile Treatment Program is to provide individualized treatment to juvenile offenders so that they can meet their legal obligations and avoid future criminal behavior. Activities that comprise this program include:   Juvenile Out of Home Case Management 343 Juvenile Sex Offender Case Management Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Out of Home Case Management Activity The purpose of the Juvenile Out-of-Home Case Management Activity is to provide therapeutic treatment services and supervision to youth placed in out of home therapeutic treatment so they can obtain the tools and knowledge necessary to achieve a law abiding lifestyle. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Percent of youth who did not reoffend with a new delinquent referral within the quarter. Percent of youth who do not receive a subsequent adjudication (includes VOP) while supervised by Treatment Supervision Unit (includes aftercare). Number of new youth in Out of Home therapeutic treatment (and aftercare) supervised by the Treatment Supervision Unit. Number of new youth requiring Out of Home therapeutic treatment (and aftercare) supervised by the Treatment Supervision Unit. Total activity expenditure per youth requiring Out of Home therapeutic treatment (and aftercare) supervised by the Treatment Supervision Unit. Rev vs Adopted Variance Var % 98.7% 98.9% 98.9% 98.9% 0.0% 0.0% 80.9% 89.0% 89.0% 89.0% 0.0% 0.0% N/A 320 320 320 - 0.0% N/A 320 320 320 - 0.0% N/A $ 4,529.84 $ 4,796.15 $ 4,745.05 $ 215.21 4.5% Revenue TOTAL SOURCES $ 570,590 $ 570,907 $ 463,374 $ 520,907 $ (50,000) -8.8% TOTAL USES $ 1,073,179 $ 1,449,549 $ 1,534,769 $ 1,518,415 $ 68,866 4.8% Expenditure Juvenile Sex Offender Case Management Activity The purpose of the Juvenile Sex Offender Case Management Activity is to provide sex offender treatment services and supervision to youth supervised by the Special Supervision Unit (adjudicated of a sex offense) so they can obtain the tools and knowledge necessary to achieve a law abiding lifestyle. Mandates: A.R.S. §12-269 requires counties with populations greater than two million to fund probation services and maintain appropriate ratios of officers to probationers consistent with evidence-based practices in differentiated case management. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Demand Percent of youth who did not reoffend with a new delinquent referral within the quarter. Percent of youth who do not receive a subsequent adjudication (including VOP) while supervised by the Special Supervision Unit. Number of new youth adjudicated of a sexual offense and supervised by the Special Supervision Unit (SSU). Number of youth adjudicated of a sexual offense. Expenditure Ratio Total activity expenditure per youth supervised by the Special Supervision Unit (SSU). $ 11,557.34 $ 12,863.77 $ 11,819.14 $ 12,546.06 $ (317.71) -2.5% TOTAL USES $ 1,005,489 $ 1,080,557 $ 992,808 $ 1,053,869 $ (26,688) -2.5% Result Output 93.7% 93.4% 93.4% 93.6% 0.1% 0.2% 78.9% 87.3% 87.3% 82.2% (5.2%) -5.9% 87 84 84 84 99 109 109 - 109 - 0.0% 0.0% Expenditure 344 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $17,154,428 $15,550 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total Employee Compensation and Benefits Total Reallocations: Reallocations: $414,584 $414,584 $414,584 Agenda Item Judicial Branch Interdepartmental Appropriation Transfer Reallocations Total MEMO Reallocations Total ($500,000) ($500,000) ($500,000) FY 2017 Revised Budget $17,069,012 Employee Compensation and Benefits: Employee Salary Adjustments: $15,550 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total Employee Compensation and Benefits Total ($1,250) ($1,250) ($1,250) Reallocations: Reallocations: Agenda Item Judicial Branch Interdepartmental Appropriation Transfer MEMO Reallocations Total $500,000 $500,000 Reallocations Total $500,000 FY 2018 Baseline Budget $17,567,762 Base Adjustments: Base Adjustments: $15,550 Agenda Item Base Telecom Adjustment NA $20,688 Elimination of Vacant Positions NA ($762,270) Radio Charges Adjustment NA $17,400 Risk Management Adjustment NA $38,966 Savings Associated with Eliminating Vacant Positions NA $433,583 Base Adjustments Total Base Adjustments Total ($251,633) ($251,633) Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA $326,015 Savings Associated with New Retirement Rates NA ($30,548) Employee Retirement and Benefits Total Employee Compensation and Benefits Total $295,467 $295,467 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases Fees and Other Revenues Total NA - Fees and Other Revenues Total ($5,650) ($5,650) ($5,650) FY 2018 Adopted Budget Percent Change From Baseline 345 $17,611,596 $9,900 0.25% -36.33% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Grants Fund (227) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $3,811,356 $3,811,356 $116,691 $116,691 $116,691 $116,691 Agenda Item Juvenile Probation Grants FY 2017 C-27-17-002-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $116,691 $116,691 $3,928,047 $3,928,047 ($116,691) ($116,691) ($116,691) ($116,691) Agenda Item Juvenile Probation Grants FY 2017 C-27-17-002-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Employee Compensation and Benefits: Employee Retirement and Benefits: ($116,691) ($116,691) $3,811,356 $3,811,356 Agenda Item Retirement Contributions NA Employee Retirement and Benefits Total $42,116 $42,116 Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA Employee Salary Adjustments Total $260,296 $260,296 Employee Compensation and Benefits Total $302,412 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total $302,412 - $302,412 $4,113,768 $4,113,768 7.93% 7.93% Fees and Other Revenues Total $302,412 FY 2018 Adopted Budget Percent Change From Baseline 346 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Grants Fund (227) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 445,751 $ 445,751 $ 445,751 $ 410,226 $ 410,226 Sources Operating 3,350,167 Non-Recurring Total Sources: 3,811,356 $ Uses Operating 3,350,167 $ 3,385,690 Non-Recurring 3,811,356 $ 3,594,537 $ 3,594,537 - Structural Balance $ (35,523) $ - $ - $ - $ - Accounting Adjustments $ (2) $ - $ - $ - $ - $ 445,751 445,751 $ $ 3,928,047 4,113,768 4,113,768 - $ $ $ 410,226 410,226 3,811,356 3,594,537 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 3,928,047 - 3,385,690 3,928,047 4,113,768 - - 3,811,356 - 3,594,537 3,928,047 - 445,751 445,751 $ 410,226 410,226 $ $ 4,113,768 410,226 410,226 Juvenile Probation Special Fees Fund (228) Operating Expenditure Revenue FY 2017 Adopted Budget $2,669,777 $2,669,777 FY 2017 Revised Budget $2,669,777 $2,669,777 FY 2018 Baseline Budget $2,669,777 $2,669,777 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item NA Net Change to Other Personnel Employee Salary Adjustments Total Employee Compensation and Benefits Total ($257,078) ($257,078) ($257,078) Fees and Other Revenues: Fees and Other Revenues: Agenda Item NA Program Revenue Volume Increases and Decreases Fees and Other Revenues Total - ($257,078) ($257,078) $2,412,699 $2,412,699 -9.63% -9.63% Fees and Other Revenues Total ($257,078) FY 2018 Adopted Budget Percent Change From Baseline 347 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Special Fees Fund (228) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $410,888 $0 FY 2017 Revised Budget $410,888 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA ($410,888) Non Recurring Total ($410,888) Non Recurring Total ($410,888) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Use of Fund Balance for Operating Costs NA $257,078 Non Recurring Total $257,078 Non Recurring Total $257,078 FY 2018 Adopted Budget $257,078 $0 Juvenile Probation Special Fees Fund (228) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 1,549,932 $ 1,382,865 $ 1,382,865 $ 1,653,805 $ 985,839 Sources Operating 2,982,000 Non-Recurring Total Sources: 2,669,777 $ Uses Operating Non-Recurring 2,982,000 $ 2,669,777 2,412,699 2,669,777 $ 2,669,777 $ 2,412,699 2,489,772 2,669,777 2,669,777 2,669,777 388,355 410,888 410,888 410,888 $ 3,080,665 2,412,699 257,078 2,878,127 $ Structural Balance $ 492,228 $ - $ - $ (257,078) $ - Accounting Adjustments $ $ - $ - $ - - $ 1,653,805 1,653,805 971,977 971,977 $ 348 $ 3,080,665 2,412,699 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ Total Uses: - 3,080,665 2,412,699 - - 971,977 971,977 $ 985,839 985,839 $ $ $ 2,669,777 728,761 728,761 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Restitution Fund (229) Operating FY 2017 Adopted Budget Non Recurring: Non Recurring: Expenditure Revenue $4,000 $4,000 $15,000 $15,000 $15,000 $15,000 Agenda Item Restitution Fund Transfer C-27-17-004-2-00 Non Recurring Total Non Recurring Total FY 2017 Revised Budget Non Recurring: Non Recurring: $15,000 $15,000 $19,000 $19,000 ($15,000) ($15,000) ($15,000) ($15,000) ($15,000) ($15,000) $4,000 $4,000 Agenda Item Restitution Fund Transfer C-27-17-004-2-00 Non Recurring Total Non Recurring Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total ($2,570) ($2,570) Base Adjustments Total ($2,570) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total ($2,570) - Fees and Other Revenues Total ($2,570) ($2,570) FY 2018 Adopted Budget $1,430 $1,430 Percent Change From Baseline -64.25% -64.25% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $6,007 $0 FY 2017 Revised Budget $6,007 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($6,007) ($6,007) Non Recurring Total ($6,007) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Use of Fund Balance for Operating Costs NA Non Recurring Total $6,000 $6,000 Non Recurring Total $6,000 FY 2018 Adopted Budget $6,000 349 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Restitution Fund (229) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ Sources Operating Non-Recurring Total Sources: $ Uses Operating FY 2017 43,856 $ $ Structural Balance $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ Adopted FY 2017 FY 2017 FY 2018 $ 43,025 $ 38,572 4,000 19,000 2,175 - - - - 1,423 $ 6,707 4,000 38,572 38,572 19,000 6,007 $ 2,175 19,000 4,000 6,007 6,007 $ 30,740 1,430 $ 1,430 1,430 6,000 10,007 $ 25,007 $ 10,007 - $ - $ (1,825) $ $ - $ - $ - $ 37,018 37,018 $ 37,018 37,018 $ 30,740 30,740 $ (2,576) $ - $ 4,000 2,708 Total Uses: Forecast 1,423 3,999 Non-Recurring 43,025 Revised $ 7,430 - $ - $ 24,740 24,740 Detention Fund (255) Operating Expenditure Revenue FY 2017 Adopted Budget $34,219,259 $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $455,361 $455,361 Employee Compensation and Benefits Total $455,361 FY 2017 Revised Budget $34,674,620 Employee Compensation and Benefits: Employee Salary Adjustments: $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($3,956) ($3,956) Employee Compensation and Benefits Total ($3,956) FY 2018 Baseline Budget $34,670,664 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $26,329 Radio Charges Adjustment NA $25,627 Risk Management Adjustment NA $43,894 Base Adjustments Total $95,850 Base Adjustments Total $95,850 350 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Detention Fund (255) (continued) Operating Expenditure Employee Compensation and Benefits: Employee Retirement and Benefits: Revenue Agenda Item Retirement Contributions NA $356,718 Savings Associated with New Retirement Rates NA ($39,239) Employee Retirement and Benefits Total $317,479 Employee Salary Adjustments: Agenda Item Overtime Pay Adjustment NA $490,502 Personnel Savings NA ($161,815) Employee Salary Adjustments Total $328,687 Employee Compensation and Benefits Total $646,166 FY 2018 Tentative Budget $35,412,680 Percent Change From Baseline $0 2.14% Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Employee Market Compensation Adjustments NA Employee Salary Adjustments Total $38,977 $38,977 Employee Compensation and Benefits Total $38,977 FY 2018 Adopted Budget $35,451,657 Percent Change From Baseline $0 2.25% Juvenile Probation Diversion Fund (275) Operating Expenditure Revenue FY 2017 Adopted Budget $214,095 $214,095 FY 2017 Revised Budget $214,095 $214,095 FY 2018 Baseline Budget $214,095 $214,095 Employee Compensation and Benefits: Employee Retirement and Benefits: Agenda Item Retirement Contributions NA Employee Retirement and Benefits Total $6,699 $6,699 Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA Employee Salary Adjustments Total ($40,794) ($40,794) Employee Compensation and Benefits Total ($34,095) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total ($34,095) - ($34,095) $180,000 $180,000 -15.93% -15.93% Fees and Other Revenues Total ($34,095) FY 2018 Adopted Budget Percent Change From Baseline 351 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Juvenile Probation Juvenile Probation Diversion Fund (275) (continued) Non Recurring Non Project Expenditure Revenue $174,502 $0 FY 2017 Adopted Budget Non Recurring: Non Recurring: Agenda Item JPD Diversion Fund Transfer C-27-17-003-2-00 $7,500 Non Recurring Total $7,500 Non Recurring Total $7,500 FY 2017 Revised Budget $182,002 Non Recurring: Non Recurring: $0 Agenda Item JPD Diversion Fund Transfer C-27-17-003-2-00 Other Non Recurring ($7,500) NA ($174,502) Non Recurring Total ($182,002) Non Recurring Total ($182,002) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Use of Fund Balance for Operating Costs NA $203,265 Non Recurring Total $203,265 Non Recurring Total $203,265 FY 2018 Adopted Budget $203,265 $0 Juvenile Probation Diversion Fund (275) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 808,826 $ 635,525 $ 635,525 $ 662,313 $ 453,807 Sources Operating 233,723 Non-Recurring Total Sources: 214,095 $ Uses Operating Non-Recurring 233,723 $ 214,095 $ 214,095 $ 180,091 204,376 214,095 214,095 214,095 175,866 174,502 182,002 174,502 $ 380,242 $ 388,597 Structural Balance $ 29,347 $ - $ Accounting Adjustments $ 6 $ - $ $ 662,313 662,313 461,023 461,023 $ 352 $ $ 180,000 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 180,091 214,095 - $ 180,000 203,265 $ 388,597 - $ (34,004) $ - $ 396,097 453,523 453,523 $ - 453,807 453,807 180,000 $ $ $ 383,265 - 250,542 250,542 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Medical Examiner Analysis by Kirstin Chernin, Budget Analyst Summary Mission The Mission of the Medical Examiner is to provide professional medicolegal death investigations of individuals dying under statutorily defined circumstances, the results of which are communicated independently to relevant agencies, industries, and members of the public so they can receive accurate, timely, and effective communications that enhance the public’s safety and health. Vision To be recognized as a trustworthy source of accurate, scientifically based assessments of deaths in our community by having certified practitioners perform industry-standard professional death investigations, in an industry-accredited organization. Strategic Goals Government Operations Government Operations By June 30, 2018, the Office of the Medical Examiner will ensure that 100% of all forensic practitioners in the department have certification and licensure. Status: Ten of the eleven filled Medical Examiners are certified in Forensic Pathology. The Forensic Anthropologist and Odonatologists are certified and licensed. The Department received provisional accreditation from the National Association of Medical Examiners (NAME) By June 30, 2018, the Office of the Medical Examiner will issue 90% of Medical Examiner Reports within 90 calendar days. Status: The Medical Examiner’s Office is currently completing 63.7% of reports within 90 days. The Department anticipates improvement as they recruit and hire Medical Examiner positions received in FY 2017 and FY 2018. 353 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues CREM - Cremation Authorizations 351,704 330,000 302,408 350,000 EXAM - Decedent Medical Examination 61,138 55,730 142,095 105,000 GGOV - General Government (1,808) 44 MELB - Medical Examiner Lab Services 9,593 59,488 9,488 10,000 Revenues Total Sources $ 420,627 $ 445,218 $ 454,035 $ 465,000 Expenditures BUAS - Business Application Dev Supp 417,879 224,629 193,250 CREM - Cremation Authorizations 280,503 285,012 328,426 349,189 EXAM - Decedent Medical Examination 3,649,156 4,540,647 4,538,593 5,142,096 HRAC - Human Resources 69,242 76,583 76,633 86,736 INFR - Infrastructure 51,533 76,277 67,941 92,738 INVG - Decedent Medical Investigation 1,753,666 2,117,724 2,083,695 2,247,061 MELB - Medical Examiner Lab Services 1,399,096 1,464,836 1,387,479 1,676,046 MELS - Medical Examiner Legal Support 74,154 79,874 92,091 112,151 MEOS - Medical Examiner office Supp 893,146 1,020,399 993,566 1,014,377 ODIR - Executive Management 292,811 322,383 304,973 319,361 PROC - Procurement 66,435 67,537 76,145 69,602 RISK - Risk Premiums 196,980 237,222 236,031 272,975 SPPT - Operations Support 29,871 41,006 36,940 121,400 Expenditures Total Uses $ 8,756,593 $ 10,747,379 $ 10,447,142 $ 11,696,982 Revised vs Adopted Variance Variance % 20,000 6.06% 49,270 88.41% N/A (49,488) -83.19% $ 19,782 4.44% (224,629) -53.75% 64,177 22.52% 601,449 13.25% 10,153 13.26% 16,461 21.58% 129,337 6.11% 211,210 14.42% 32,277 40.41% (6,022) -0.59% (3,022) -0.94% 2,065 3.06% 35,753 15.07% 80,394 196.05% $ 949,603 8.84% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Interest Income Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 7,785 59,488 49,488 50,000 412,842 385,730 404,503 415,000 44 Total Sources $ 420,627 $ 445,218 $ 454,035 $ 465,000 7,408,779 8,818,358 8,830,016 9,622,516 445,177 465,109 372,776 525,299 606,197 781,353 844,398 1,089,249 128,291 166,485 55,140 171,436 63,685 117,988 102,989 91,619 27,348 33,777 17,194 26,183 77,116 364,309 224,629 170,680 Total Uses $ 8,756,593 $ 10,747,379 $ 10,447,142 $ 11,696,982 354 Revised vs Adopted Variance Variance % (9,488) -15.95% 29,270 7.59% N/A $ 19,782 4.44% 804,158 9.12% 60,190 12.94% 307,896 39.41% 4,951 2.97% (26,369) -22.35% (7,594) -22.48% (193,629) -53.15% $ 949,603 8.84% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 412,842 Fund 100 Total Sources 412,842 224 - Medical Examiner Grants Revenues OPER - Operating 7,785 Fund 224 Total Sources 7,785 Total Sources $ 420,627 $ 100 - General Expenditures OPER - Operating 8,676,695 Expenditures NRNP - Non Recurring Non Project 71,491 Expenditures CME1 - OME Case Management Expenditures CRS1 - OME Case Records Fund 100 Total Uses 8,748,186 224 - Medical Examiner Grants Expenditures OPER - Operating 8,407 Fund 224 Total Uses 8,407 Total Uses $ 8,756,593 $ FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Variance % 385,730 385,730 404,503 404,503 415,000 415,000 29,270 29,270 59,488 59,488 445,218 49,532 49,532 454,035 50,000 50,000 465,000 (9,488) (9,488) 19,782 -15.95% -15.95% 4.44% 11,407,302 100,000 139,680 11,646,982 1,083,720 100,000 (93,120) (131,509) 959,091 10.50% N/A -40.00% -100.00% 8.97% 59,488 49,488 50,000 59,488 49,488 50,000 10,747,379 $ 10,447,142 $ 11,696,982 (9,488) (9,488) 949,603 -15.95% -15.95% 8.84% 10,323,582 232,800 131,509 10,687,891 $ 10,173,025 93,120 131,509 10,397,654 $ $ $ 7.59% 7.59% Staffing by Program and Activity Activity Cremation Authorizations C Decedent Medical Examination E Decedent Medical Investigation I Executive Management O Human Resources H Medical Examiner Lab Services M Medical Examiner Legal Support M Medical Examiner office Supp M Procurement P Department Total FY 2016 Adopted 3.73 26.28 23.75 2.00 1.00 12.95 0.54 16.25 1.00 87.50 FY 2017 Revised 4.37 30.58 1.00 23.75 13.95 0.60 19.75 2.00 1.00 97.00 355 FY 2017 Forecast 4.35 30.60 1.00 23.75 13.95 0.60 18.75 2.00 1.00 96.00 FY 2018 Adopted 4.30 32.60 1.00 24.80 14.95 0.60 18.75 2.00 1.00 100.00 Revised vs Adopted Variance Var % (0.07) -1.6% 2.02 6.6% 0.0% 1.05 4.4% 1.00 7.2% 0.0% (1.00) -5.1% 0.0% 0.0% 3.00 3.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Staffing by Market Range Title Market Range Admin/Operations Specialist Administrative Services Manage Administrative Staff Supv Administrative Supervisor Chief Medical Examiner Crime Scene Specialist Crime Scene Supervisor Deputy Chief Medical Examiner Director - Medical Examiner Forensic Anthropologist Forensic Chemist Forensic Chemist Senior Forensic Chemist Supervisor Forensic Odontologist Forensic Services Supervisor Forensic Technician Forensic Technician Senior Human Resources Analyst Laboratory Histotechnician Laboratory Manager Laboratory Technician Med Death Investigations Mgr Medical Examiner Medicolegal Death Invest Supv Medicolegal Death Investig Sr Medicolegal Death Investigator Office Assistant Office Assistant Specialized Photographer Photographer Supervisor Procurement Specialist Social Worker Department Total FY 2016 Adopted FY 2017 Revised 2.00 1.00 1.00 1.00 1.00 20.00 4.00 1.00 1.00 0.75 7.00 1.00 1.00 0.75 1.00 9.00 1.00 1.00 3.00 1.00 10.00 2.50 12.00 1.50 1.00 1.00 1.00 87.50 FY 2017 Forecast 3.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 7.00 1.00 1.00 0.75 1.00 10.00 1.00 1.00 2.00 1.00 2.00 1.00 13.00 3.00 2.00 19.00 3.00 14.50 2.00 1.00 1.00 97.00 FY 2018 Adopted 2.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 7.00 1.00 1.00 0.75 1.00 10.00 1.00 1.00 2.00 1.00 2.00 1.00 13.00 3.00 2.00 19.00 3.00 14.50 2.00 1.00 1.00 96.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 7.00 1.00 2.00 0.75 1.00 10.00 1.00 1.00 2.00 1.00 2.00 1.00 15.00 3.00 2.00 20.00 3.00 14.50 2.00 1.00 1.00 100.00 Revised vs Adopted Variance Var % (1.00) -33.3% 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 100.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2.00 15.4% 0.0% 0.0% 1.00 5.3% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 3.00 3.1% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 87.50 97.00 96.00 100.00 3.00 3.1% 87.50 97.00 96.00 100.00 3.00 3.1% Budget Highlights: General Fund (100) Operating  Increase Personnel by $412,310 for the addition of two Medical Examiners and a Deputy Chief Toxicologist.  Increase Radiology/Lab Services by $46,000.  Increase Transportation Services by $60,000 for a contract increase.  Reallocation of $36,471 from the County Manager for staffing needs. General Fund (100) Non Recurring  Increase Radiology/Lab Services by $100,000 for an outside lab pilot program. General Fund (100) OME Case Management  Carryforward $139,680 for Capital Equipment for the Case Management System. 356 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Programs and Activities Medical Examiners Program The purpose of the Medical Examiners Program is to provide professional medicolegal death investigations of individuals dying under statutorily defined circumstances, the results of which are communicated independently to relevant agencies, industries, and members of the public so they can receive accurate, timely, and effective communications that enhance the public’s safety and health. Activities that comprise this program include:  Cremation Authorizations  Office Support  Decedent Medical Examination  Lab Services  Decedent Medical Investigation  Legal Support Cremation Authorizations Activity The purpose of Cremation Authorizations Activity is to provide certification for cremation to the public so they can legally cremate a person's remains. Mandates: A.R.S. §11-594 which states the Office of the Medical Examiner gives approval for cremation of a dead body after a death investigation and record the approval on the death certificate. A.R.S. §11599 provides when a funeral director or embalmer is requested to cremate or prepare for cremation the body of a dead person, the funeral director or embalmer or any other person having knowledge of an intention to so cremate shall notify the county medical examiner or alternate medical examiner to review the death certificate. If after reviewing the death certificate the county medical examiner or alternate medical examiner is satisfied that there is no evidence of foul play or violence, the examiner shall so certify. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of cremation authorizations completed within 1 day of receipt. Number of cremation authorizations completed Number of cremation authorizations requested Expenditure per cremation authorization $ TOTAL SOURCES $ 351,704 TOTAL USES $ 280,503 Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 24,962 24,962 11.24 $ 25,669 25,669 11.10 $ 25,669 25,669 12.79 $ 25,669 25,669 13.60 $ 2.50 0.0% 0.0% 22.5% $ 330,000 $ 302,408 $ 350,000 $ 20,000 6.1% 285,012 $ 328,426 $ 349,189 $ 64,177 22.5% Expenditure 357 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Decedent Medical Examination Activity The purpose of the Decedent Medical Examination Activity is to provide medical examinations, timely case reports, certifications and expert testimony in legal proceedings to families of decedents and the legal and medical community so they can conduct financial transactions and have closure, investigate and prosecute offenders, and reduce risks to public health and safety. Mandates: A.R.S. §11-593 Section E. which states that each county shall provide to the department of public safety fingerprints of all deceased persons for whom the circumstances of death require an external examination or autopsy and whose deaths are required to be investigated pursuant to this section. These fingerprints shall be on a form provided by the Department of Public Safety and shall be accompanied by such other information regarding the physical description and the date and place of death as the Department of Public Safety may require. A.R.S. §11-594 mandates: A. The county medical examiner or alternate medical examiner shall direct a death investigation, shall determine whether an external examination or autopsy is required and shall: 1. Take charge of the dead body. 2. Certify to the cause and manner of death following completion of the death investigation, unless the medical examiner or alternate medical examiner determines there is no jurisdiction pursuant to section 11-593, reduce the findings to writing and promptly make a full report on forms prescribed for that purpose. 3. Have subpoena authority for all documents, records and papers deemed useful in the death investigation. 4. Execute a death certificate provided by the state registrar of vital statistics indicating the cause and the manner of death for those bodies for which a death investigation has been conducted and jurisdiction is assumed. 5. Give approval for cremation of a dead body after a death investigation and record the approval on the death certificate. 6. Notify the county attorney or other law enforcement authority when death is found to be from other than natural causes. 7. Carry out the duties specified under section 28-668. 8. Carry out the duties specified under section 36-860 and 36-861. 9. Observe all policies adopted by the board of supervisors regarding conflicts of interest and disclosure of non-county employment. 358 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Result Result Result Result Result Result Output Output Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % Percent of case reports completed (available for public release) within 45 days Percent of medical examinations completed within 48 hours of admit Percent of case reports completed (available for public release) within 90 days Percent of autopsies performed 16.7% 12.1% 12.1% 14.9% 2.8% 23.1% 39.6% 45.0% 45.0% 50.0% 5.0% 11.1% 72.4% 62.9% 62.9% 65.0% 2.1% 3.3% 76.0% 78.5% 78.5% 78.8% 0.3% 0.4% Percent of cases not admitted (CNA's) Percent of cases where organ/tissue-donations were authorized Percent of case reports completed (available for public release) within 120 days Percent of case reports completed (available for public release) within 60 days Percent of case photographs processed within 1 day of being produced Number of medical examinations completed Number of organ/tissue donation authorizations Number of case photographs processed Number of medical examinations required 20.0% 7.8% 18.4% 7.6% 18.4% 7.6% 17.8% 7.5% (0.6%) (0.1%) -3.3% -1.3% 91.7% 80.3% 80.3% 82.8% 2.5% 3.1% 23.6% 16.9% 16.9% 16.9% 0.0% 0.0% 96.8% 95.6% 95.6% 95.2% (0.4%) -0.4% 4,301 417 272,815 4,301 4,634 435 319,748 4,634 4,634 435 319,748 4,634 4,704 432 323,904 4,704 70 (3) 4,156 70 1.5% -0.7% 1.3% 1.5% Expenditure per medical examination $ 848.44 $ 979.85 $ 979.41 $ 1,093.13 $ 113.28 11.6% TOTAL SOURCES $ 61,138 $ 55,730 $ 142,095 $ 105,000 $ 49,270 88.4% TOTAL USES $ 3,649,156 $ 4,540,647 $ 4,538,593 $ 5,142,096 $ 601,449 13.2% Expenditure Activity Narrative: The addition of 2.0 Medical Examiners in the operating budget is expected to increase completion rates. The increased completion rates have facilitated the Medical Examiner’s Office provisional accreditation from NAME. Decedent Medical Investigation Activity The purpose of the Decedent Medical Investigations Activity is to provide medicolegal death investigative reports and scene photographs to families of decedents and the legal and medical community so they can investigate and prosecute offenders, reduce risks to public health and safety and have closure. Mandates: A.R.S. §11-594 which states: 1. Assign to a medical death investigator or other qualified personnel all aspects of a death investigation except the performance of autopsies. 2. Authorize forensic pathologists to perform examinations and autopsies. The medical examiner or alternate medical examiner may authorize medical students or residents and fellows in pathology training to perform autopsies under the supervision of a licensed physician who is board certified in anatomic pathology, pursuant to procedures adopted by the county medical examiner or alternate medical examiner. Authorization and the amount to be paid by the county for pathology services are subject to approval of the board of supervisors. A.R.S. §11-595 mandate enables: 1. The county medical examiner or alternate medical examiner may enter any room, dwelling, building or other place in which the body or evidence of the circumstances of the death requiring investigation may be found, provided that a law enforcement agency investigating the death obtains a search warrant for private property other than in the immediate location where the body was found. 2. The county medical examiner or alternate medical examiner, with the permission of the law enforcement agency investigating the death, may take into possession any object or article found on the deceased or in the deceased's immediate vicinity which may aid in the determination of the deceased's identity or determination of the cause or manner of death. Upon completion of the 359 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner findings, the medical examiner or alternate medical examiner, within thirty days, shall deliver the object or article to the law enforcement agency concerned, to the legal representative of the deceased or to the county treasurer. A.R.S. §11-597 mandates the county medical examiner or alternate medical examiner shall conduct a death investigation to determine whether or not the public interest requires an external examination, autopsy or other special investigation. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of declined cases (non-jurisdictional cases) 40.6% 39.0% 39.0% 38.3% (0.7%) -1.8% Result 84.3% 84.0% 84.0% 84.5% 0.5% 0.6% 93.5% 93.9% 93.9% 94.1% 0.2% 0.2% Output Percent of scene arrivals within 2 hours of "case ready for removal" notification Percent of Medicolegal Death Investigation (MDI) reports submitted within 1 day of remains being admitted Number of investigations completed 9,049 9,292 9,292 9,276 (16) -0.2% Output Demand Number of MDI reports submitted Number of investigations required 4,301 9,049 4,634 9,292 4,634 9,292 4,704 9,276 70 (16) 1.5% -0.2% Expenditure Ratio Expenditure Expenditure per investigation $ 193.80 $ 227.91 $ 224.25 $ TOTAL USES $ 1,753,666 $ 2,117,724 $ 2,083,695 $ Result 242.24 $ 2,247,061 $ 14.34 6.3% 129,337 6.1% Office Support Activity The purpose of the Office Support Activity is to provide transcribed reports and information to funeral homes, family/next of kin and/or law enforcement so they can register the Medical Examiner’s findings. Mandates: A.R.S. §11-597 which states if an autopsy is performed, a full record or report of the facts developed by the autopsy in the findings of the person performing the autopsy shall be properly made and filed in the office of the county medical examiner or the board of supervisors. If the person performing the autopsy determines that the report should be forwarded to the county where the death occurred or the county in which any injury contributing to or causing the death was sustained, the report shall be forwarded to the county attorney. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of decedents released within 1 day of exam 56.7% 60.2% 60.2% 63.2% 3.0% 5.0% Result 79.0% 66.0% 66.0% 70.0% 4.0% 6.1% Output Percent of reports transcribed within 7 days of dictation receipt (excluding weekends and holidays) Number of exam and toxicology reports transcribed 8,377 10,088 10,088 10,020 (68) -0.7% Output Number of decedents admitted 4,301 4,634 4,634 4,704 70 1.5% Demand Expenditure Ratio Expenditure Number of reports requested to be transcribed. Expenditure per report transcribed 10,088 98.49 $ 10,020 101.24 $ (68) 0.09 -0.7% 0.1% TOTAL USES 993,566 $ 1,014,377 $ (6,022) -0.6% $ 8,377 106.62 $ $ 893,146 $ 10,088 101.15 $ 1,020,399 $ Lab Services Activity The purpose of the Lab Services Activity is to provide professionally administered drug analyses reports, test results and microscopic slide results (according to established laboratory standards) to Medical Examiner’s so they can accurately assess the contribution of drugs, chemical and microscopic findings to the death. Mandates: A.R.S. §11-594 which states that if a dispute arises over the findings of the medical examiner's report, the medical examiner, upon an order of the superior court, shall make available all evidence and documentation to a court-designated licensed forensic pathologist for review, and the results of the review shall be reported to the superior court in the county issuing the order. 360 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner A.R.S. §11-597 mandates the county medical examiner or alternate medical examiner shall conduct a death investigation to determine whether or not the public interest requires an external examination, autopsy or other special investigation. In the determination of the need for an autopsy, the county medical examiner or alternate medical examiner may consider the request for an autopsy made by private persons or public officials. If the county attorney or a superior court judges of the county where the death occurred requests an autopsy, the county medical examiner shall perform the autopsy, or, in the case of an alternate medical examiner, an autopsy shall be performed by a forensic pathologist. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of toxicology tests completed in house of total tests requested Percent of toxicology reports produced within 45 days of exam (excluding weekends and holidays) Percent of microscopic slides produced within 7 days of request Percent of examined cases requiring microscopic slides to be produced Percent of toxicology reports produced within 30 days of exam of (excluding weekends and holidays) Percent toxicology reports produced within 60 days of exam (excluding weekends and holidays) Percent of toxicology reports produced in 35 days of exam (excluding weekends and holidays) Number of toxicology tests produced Output Number of total toxicology reports produced Output Demand Demand Expenditure Ratio Revenue Result Result Result Result Result Result Rev vs Adopted Variance Var % 97.6% 97.6% 97.6% 97.8% 0.2% 0.2% 2.8% 2.6% 2.6% 2.8% 0.2% 7.7% 83.8% 82.1% 82.1% 85.5% 3.4% 4.1% 58.3% 61.7% 61.7% 61.5% (0.2%) -0.3% 1.0% 4.3% 7.7% 4.9% 7.7% 4.9% 8.2% 5.1% 0.5% 0.2% 6.5% 4.1% 1.8% 1.3% 1.3% 1.4% 0.1% 7.7% 64,732 82,131 82,131 84,720 2,589 3.2% 64,732 82,131 82,131 84,720 2,589 3.2% Number of microscopic slides produced 13,457 10,836 13,055 12,666 1,830 16.9% Number of toxicology tests requested Number of microscopic slides requested Expenditure per test produced $ 64,732 11,032 21.61 $ 82,131 12,190 17.84 $ 82,131 12,190 16.89 $ 84,720 12,276 19.78 $ 2,589 86 1.95 3.2% 0.7% 10.9% TOTAL SOURCES $ 9,593 $ TOTAL USES $ 1,399,096 $ 59,488 $ 9,488 $ 10,000 $ (49,488) -83.2% 1,387,479 $ 1,676,046 $ 211,210 14.4% Expenditure 1,464,836 $ Activity Narrative: The addition of 1.0 Deputy Chief Toxicologist is expected to increase the completion rate. The expenditures are increasing due to one-time funding for an outside lab pilot program. Legal Support Activity The purpose of the Legal Support Activity is to provide independent and unbiased scientific evidence (expert testimony, examination reports etc…) to judicial and law enforcement authorities and the general public so they can have timely, accurate and complete information for adjudication purposes and closure. Mandates: A.R.S. §11-594 which states that if a dispute arises over the findings of the medical examiner's report, the medical examiner, upon an order of the superior court, shall make available all evidence and documentation to a court-designated licensed forensic pathologist for review, and the results of the review shall be reported to the superior court in the county issuing the order. A.R.S. §11-597 mandates the county medical examiner or alternate medical examiner shall conduct a death investigation to determine whether or not the public interest requires an external examination, autopsy or other special investigation. In the determination of the need for an autopsy, the county medical examiner or alternate medical examiner may consider the request for an autopsy made by private persons or public officials. If the county attorney or a superior court judges of the county where the death occurred requests an autopsy, the county medical examiner shall perform the autopsy, or, in the case of an alternate medical examiner, an autopsy shall be performed by a forensic pathologist. 361 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Result Output Output Demand Expenditure Ratio Expenditure Rev vs Adopted Variance Var % Percent of hours subpoenaed that requires court appearance (excluding weekends and holidays) Percent of OME staff time spent providing legal support for criminal cases (excluding weekends and holidays) 39.4% 24.1% 24.1% 24.5% 0.4% 1.7% 89.9% 51.2% 51.2% 55.1% 3.9% 7.6% Percent of OME staff time spent providing legal support for civil cases (excluding weekends and holidays) Percent of subpoenas supported within 2 days of receipt (excluding weekends and holidays) Number of subpoenas supported (date and time stamped) Number of hours spent testifying in court Number of subpoenas received (date and time stamped) Expenditure per subpoenas supported $ 10.1% 48.7% 48.7% 34.7% (14.0%) -28.7% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 112 122 122 108 (14) -11.5% 120 112 662.09 $ 150 122 654.70 $ 150 122 754.84 $ 144 108 1,038.44 $ (6) (14) 383.73 -4.0% -11.5% 58.6% 74,154 $ 79,874 $ 92,091 $ 112,151 $ 32,277 40.4% TOTAL USES $ Activity Narrative: Improved tracking of cases as well as serving subpoenas directly has made the process more efficient but the percent of time spent on criminal cases has not changed due to the complexity of the cases at issue. Medical Examiners are spending less time in court and more time preparing for court. 362 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $10,033,874 $385,730 Base Adjustments: Base Adjustments: Agenda Item Transfer for SWA Pay C-29-17-002-2-00 Base Adjustments Total $150,000 $150,000 Base Adjustments Total $150,000 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $139,708 $139,708 Employee Compensation and Benefits Total $139,708 FY 2017 Revised Budget $10,323,582 Base Adjustments: Base Adjustments: $385,730 Agenda Item Medical Examiner Budget Adjustment C-29-17-003-2-00 Base Adjustments Total $477,404 $477,404 Base Adjustments Total $477,404 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($679) ($679) Employee Compensation and Benefits Total ($679) FY 2018 Baseline Budget $10,800,307 $385,730 Base Adjustments: Base Adjustments: Base Telecom Adjustment $13,959 Lab Services $46,000 Personnel Additions and Related Costs $412,310 Radio Charges Adjustment $2,502 Risk Management Adjustment $35,753 Transport Services $60,000 Base Adjustments Total $570,524 Base Adjustments Total $570,524 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $29,270 Fees and Other Revenues Total - Fees and Other Revenues Total $29,270 $29,270 363 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner General Fund (100) (continued) Operating Expenditure Revenue FY 2018 Tentative Budget $11,370,831 $415,000 5.28% 7.59% Percent Change From Baseline Reallocations: Reallocations: Reallocation Between Departments $36,471 Reallocations Total $36,471 Reallocations Total $36,471 FY 2018 Adopted Budget $11,407,302 $415,000 5.62% 7.59% Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Percent Change From Baseline Non Recurring Non Project Non Recurring: Non Recurring: Other Non Recurring $100,000 Non Recurring Total $100,000 Non Recurring Total $100,000 FY 2018 Adopted Budget $100,000 $0 Expenditure Revenue FY 2017 Adopted Budget $232,800 $0 FY 2017 Revised Budget $232,800 $0 OME Case Management Information and Communications Technology: Technology Non-Project: Other IT Non Recurring ($232,800) Technology Non-Project Total ($232,800) Information and Communications Technology Total ($232,800) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward $139,680 Non Recurring Total $139,680 Non Recurring Total $139,680 FY 2018 Adopted Budget $139,680 364 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Medical Examiner Grant Fund (224) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $8,851 $8,851 $40,000 Agenda Item Medical Examiner Grants C-29-17-006-M-00 $40,000 Paul Coverdell Grant Amendment C-29-16-002-G-02 $637 $637 Paul Coverdell Grant FY17 C-29-17-004-G-00 $10,000 $10,000 $50,637 $50,637 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $50,637 $50,637 $59,488 $59,488 ($40,000) Agenda Item Medical Examiner Grants C-29-17-006-M-00 ($40,000) Paul Coverdell Grant Amendment C-29-16-002-G-02 ($637) ($637) Paul Coverdell Grant FY17 C-29-17-004-G-00 ($10,000) ($10,000) ($50,637) ($50,637) ($50,637) ($50,637) $8,851 $8,851 $41,149 $41,149 $41,149 $41,149 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 365 $41,149 $41,149 $50,000 $50,000 464.91% 464.91% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Medical Examiner Medical Examiner Grant Fund (224) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 - $ (1) $ (1) $ (621) $ (577) Sources Operating Non-Recurring Total Sources: $ 7,785 8,851 59,488 49,532 - - - - 7,785 $ 8,851 $ 59,488 $ 49,532 50,000 $ 50,000 Uses Operating Non-Recurring 8,851 59,488 49,488 - - - - 50,000 - 8,851 $ 59,488 $ 49,488 $ 50,000 (622) $ - $ - $ 44 $ - $ 1 $ - $ - $ $ - - $ (621) (621) $ Total Uses: $ Structural Balance $ Accounting Adjustments Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 8,407 8,407 $ (1) (1) $ 366 (1) (1) $ - (577) (577) $ (577) (577) Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks and Recreation Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of the Parks and Recreation Department is to provide through responsible stewardship, the highest quality parks, trails, programs, services, and experiences to energize visitors so they can become life-long users and advocates. Vision Our vision is to connect people with nature through regional parks, trails and programs, inspire an appreciation for the Sonoran Desert and natural open spaces, and create lifelong positive memories. Strategic Goals Safe Communities By FY 2020, decrease unplanned downtime of Maricopa County park facilities and other visitor amenities by 10% over FY 2015. Status: Parks continues to focus on preventative maintenance and continues funding major repair/remodel projects to address aging amenities and infrastructure in order to remain on track to meet this goal. Department Specific By the end of FY 2020, increase the number of park users by 10% over FY 2015 to expose more of the regional population to nature and inspire an appreciation for the Sonoran Desert and natural open spaces. Status: Comparing September to December from 2015 and 2016, Parks is demonstrating an average 5% increase in attendance and with a new visitor tracking procedure the department is on track to reach this goal by FY 2020. 367 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Sources and Uses by Activity Activity Revenues AREC - Recreation FY 2016 FY 2017 FY 2017 FY 2018 Revised vs Adopted Actual Revised Forecast Adopted Variance Variance % 8,213,815 8,460,361 8,986,359 8,276,280 (184,081) -2.18% GGOV - General Government 24,339 29,102 64,374 24,997 (4,105) -14.11% GNMT - General Maintenance 291,751 278,416 229,765 325,500 47,084 16.91% INTP - Interpretive Services 198,065 177,314 176,004 160,176 (17,138) -9.67% 695,699 695,601 23,560 (672,139) -96.61% 163 113 9,641,055 $ 10,152,216 8,810,513 (163) (830,542) -100.00% -8.61% (782,594) -19.63% MDEV - Development - ODIR - Executive Management Revenues Total Sources $ Expenditures AREC - Recreation 57 8,728,027 $ $ $ 3,014,128 3,986,031 3,915,907 3,203,437 BDFS - Budget and Financial Services 308,653 305,881 310,551 309,997 4,116 CSCA - Central Service Cost Alloc 571,802 518,464 520,847 532,639 14,175 3,268,909 3,265,592 2,972,427 2,626,829 GNMT - General Maintenance HRAC - Human Resources INFR - Infrastructure INTP - Interpretive Services 1.35% 2.73% (638,763) -19.56% -32.36% 10,846 15,493 16,234 10,480 (5,013) 176,370 209,888 232,886 229,688 19,800 9.43% 640,337 786,539 765,176 783,540 (2,999) -0.38% 1,588,054 3,849,977 3,445,482 3,060,374 (789,603) -20.51% ODIR - Executive Management 257,856 265,650 266,783 509,280 243,630 91.71% RISK - Risk Premiums 368,004 202,080 201,952 235,950 33,870 16.76% 73,596 78,095 51,208 (22,388) -30.42% 92,875 283,937 168,513 173,152 Total Uses $ 10,297,834 $ 13,763,128 $ 12,894,853 $ 11,726,574 (110,785) $ (2,036,554) -39.02% -14.80% MDEV - Development SPPT - Operations Support TSPT - Technology Support Expenditures - Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental FY 2017 Revised 1,435 Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous - FY 2017 Forecast Revised vs Adopted FY 2018 Adopted Variance 48,828 23,560 23,560 8,341,197 2,329,841 6,390,645 6,011,356 6,860,537 2,076 4,943 658 - Variance % 0.00% 38.76% (4,943) -100.00% 26,667 29,262 15,551 25,123 (4,139) -14.14% 2,307,204 2,389,295 2,120,443 420,633 (1,968,662) -82.40% Revenues Proceeds From Financing - 1,021,199 921,199 - (1,021,199) -100.00% Revenues Transfers In - 185,000 185,000 - (185,000) -100.00% (830,542) -8.61% 288,007 5.50% Total Sources $ Expenditures Personal Services Expenditures Supplies 8,728,027 $ 9,641,055 $ 10,152,216 5,032,024 5,234,854 5,208,609 $ 8,810,513 5,522,861 704,228 1,145,108 1,046,579 976,436 Expenditures Other Services 1,414,345 1,797,664 1,673,223 2,018,128 Expenditures Leases and Rentals 1,641,767 1,851,447 1,780,283 530,678 14,075 20,825 11,682 23,428 895,676 Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out Expenditures Capital Outlay 843,582 - 817,767 806,965 1,034,475 1,034,475 1,860,988 1,333,037 (168,672) -14.73% 220,464 12.26% (1,320,769) 2,603 77,909 -71.34% 12.50% 9.53% (1,034,475) -100.00% 1,759,367 (101,621) -5.46% Total Uses $ 10,297,834 $ 13,763,128 $ 12,894,853 $ 11,726,574 $ (2,036,554) -14.80% 647,813 368 - $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Sources and Uses by Fund and Appropriation Unit Group Fund / Appropriation Unit Group 225 - Spur Cross Ranch Conservation Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 225 Total Sources 230 - Parks and Recreation Grants Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 230 Total Sources 239 - Parks Souvenir Revenues OPER - Operating Fund 239 Total Sources 240 - Lake Pleasant Recreation Services Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 240 Total Sources 241 - Parks Enhancement Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 241 Total Sources 243 - Parks Donations Revenues OPER - Operating Revenues WMD3 - Daisy Mountain And Trails Fund 243 Total Sources Total Sources $ 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures PKPG - Parks Playgrounds Upgrades Expenditures PKRR - Parks Restrooms Upgrades Expenditures PKWA - Parks Water Upgrades Fund 100 Total Uses 225 - Spur Cross Ranch Conservation Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 225 Total Uses 230 - Parks and Recreation Grants Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 230 Total Uses 239 - Parks Souvenir Expenditures OPER - Operating Fund 239 Total Uses 240 - Lake Pleasant Recreation Services Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures PKPG - Parks Playgrounds Upgrades Expenditures PKRR - Parks Restrooms Upgrades Fund 240 Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 285,236 285,236 272,132 30,837 302,969 (48,828) 50,263 1,435 - Revised vs Adopted Variance Variance % 291,111 30,837 321,948 272,132 272,132 (30,837) (30,837) 48,828 48,828 23,560 23,560 23,560 23,560 0.00% 0.00% 0.00% - 0.00% 0.00% 0.00% -100.00% -10.18% 324,797 324,797 396,183 396,183 385,681 385,681 396,183 396,183 2,894,338 2,894,338 2,742,031 380,233 3,122,264 2,883,726 280,233 3,163,959 2,848,028 2,848,028 105,997 (380,233) (274,236) 3.87% -100.00% -8.78% 5,187,806 5,187,806 4,959,106 610,129 5,569,235 5,403,364 610,129 6,013,493 5,240,317 5,240,317 281,211 (610,129) (328,918) 5.67% -100.00% -5.91% 34,415 34,415 8,728,027 65,404 33,307 185,000 185,000 250,404 218,307 9,641,055 $ 10,152,216 30,293 30,293 8,810,513 (35,111) (185,000) (220,111) (830,542) -53.68% -100.00% -87.90% -8.61% $ $ $ 564,804 71,082 166,726 79,081 53,870 935,563 874,325 50,000 312,919 1,237,244 874,325 312,919 1,187,244 874,325 50,000 50,000 974,325 (262,919) (262,919) 0.00% 0.00% 0.00% -84.02% 0.00% -21.25% 270,212 39,279 309,491 272,132 163,075 435,207 269,411 123,488 392,899 272,132 125,000 397,132 (38,075) (38,075) 0.00% -23.35% -8.75% 649 649 59,696 59,696 28,990 28,990 23,560 23,560 23,560 (59,696) (36,136) 0.00% -100.00% -60.53% 323,942 323,942 396,182 396,182 385,681 385,681 396,182 396,182 - 2,362,778 562,413 21,720 332,128 3,279,039 2,640,393 1,264,809 3,905,202 2,605,020 1,056,737 3,661,757 2,848,028 695,123 3,543,151 369 207,635 (569,686) (362,051) 0.00% 0.00% 7.86% -45.04% 0.00% 0.00% -9.27% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Sources and Uses by Fund and Appropriation Unit Group (continued) FY 2016 FY 2017 FY 2017 FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 241 - Parks Enhancement Expenditures OPER - Operating 4,244,419 4,893,687 4,822,472 5,240,230 Expenditures NRNP - Non Recurring Non Project 498,683 1,775,340 1,709,108 828,424 Expenditures PKRR - Parks Restrooms Upgrades 615,888 342,000 342,000 Fund 241 Total Uses 5,358,990 7,011,027 6,873,580 6,068,654 243 - Parks Donations Expenditures OPER - Operating 23,274 65,404 27,435 25,404 Expenditures NRNP - Non Recurring Non Project 66,886 468,166 262,267 188,166 Expenditures WMD3 - Daisy Mountain And Trails 185,000 75,000 110,000 Fund 243 Total Uses 90,160 718,570 364,702 323,570 Total Uses $ 10,297,834 $ 13,763,128 $ 12,894,853 $ 11,726,574 Revised vs Adopted Variance Variance % 346,543 (946,916) (342,000) (942,373) 7.08% -53.34% -100.00% -13.44% (40,000) (280,000) (75,000) (395,000) $ (2,036,554) -61.16% -59.81% -40.54% -54.97% -14.80% Staffing by Activity Activity Budget and Financial Services B Development M Executive Management O General Maintenance G Interpretive Services I Recreation A Department Total FY 2016 Adopted 4.00 13.00 2.00 20.40 10.10 28.25 77.75 FY 2017 Revised 4.00 13.00 2.00 21.60 12.50 28.40 81.50 FY 2017 Forecast 4.00 13.00 2.00 21.60 12.50 28.40 81.50 FY 2018 Adopted 4.00 13.00 2.00 21.60 12.50 28.40 81.50 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Administrative Supervisor Administrator Communicatn Ofcr/Govt Liaison Director - Parks & Recreation Electrician Exec Assistant to Director Facil Capital Project Mgr Facilities Project Manager Field Operations Supervisor Finance/Business Analyst General Maintenance Worker Grant/Contract Administrator Interpretive Ranger Office Assistant Office Assistant Specialized Park Interpretive Ranger Parks Manager Parks Specialist Parks Superintendent Parks Supervisor Parks Supervisor-Lake Pleasant Planner Procurement Specialist Program Coordinator Trades Specialist Trades Supervisor Department Total FY 2016 Adopted 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 20.00 1.00 11.00 3.00 7.75 2.00 2.00 2.00 7.00 1.00 1.00 1.00 1.00 3.00 2.00 77.75 FY 2017 Revised 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 21.00 1.00 4.00 7.50 12.00 2.00 2.00 2.00 8.00 1.00 1.00 1.00 1.00 3.00 2.00 81.50 370 FY 2017 Forecast 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 21.00 1.00 4.00 7.50 12.00 2.00 2.00 2.00 8.00 1.00 1.00 1.00 1.00 3.00 2.00 81.50 FY 2018 Adopted 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 21.00 1.00 4.00 7.50 12.00 2.00 2.00 2.00 8.00 1.00 1.00 1.00 1.00 3.00 2.00 81.50 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General 225 Spur Cross Ranch Conservation 239 Parks Souvenir Revised vs Adopted Variance Var % - - - 3.50 3.50 N/A 2.00 2.00 2.00 1.58 (0.42) -21.0% 2.00 - - 0.68 0.68 N/A 240 Lake Pleasant Recreation Services 27.00 29.00 29.00 27.00 (2.00) -6.9% 241 Parks Enhancement 46.75 50.5 50.5 48.74 -1.76 -3.5% Department Total 77.75 81.50 81.50 81.50 - 0.0% Budget Highlights General Fund (100) Non Recurring  Budget capital building and improvement of $50,000 of carry forward for Nav Aide Boathouse Design at Lake Pleasant. General Fund (100) Parks Restrooms Upgrades  Budget repairs and maintenance of $50,000 of carry forward for 4-Lane restroom septic upgrade at Lake Pleasant. Spur Cross Ranch Conservation (225) Operating  Decrease base adjustment by $5,504 to maintain structural balance.  Increase Internal Service Charges by $183 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $3,837 for the impact of the changes in central service cost allocation charges.  Increase Internal Service Charges by $1,484 for the impact of the changes in risk management charges. Spur Cross Ranch Conservation (225) Non Recurring  Budget capital building and improvement of $125,000 for entry station and bathroom. Parks & Recreation Grants (230) Operating  Budget general services of $23,560 of carry forward for grant expenditure.  Increase revenue by $23,560 for increased incoming grant revenue. Parks Souvenir (239) Operating  Increase base adjustment by $6,109 to maintain structural balance.  Decrease Internal Service Charges by $6,144 for the impact of the changes in central service cost allocation charges.  Increase Internal Service Charges by $35 for the impact of the changes in risk management charges. 371 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Lake Pleasant Recreation Services (240) Operating  Decrease base adjustment by $63,576 to maintain structural balance.  Increase Internal Service Charges by $13,212 for the impact of the changes in the base level telecommunication charges.  Increase Internal Service Charges by $41,166 for the impact of the changes in central service cost allocation charges.  Increase other supplies and services by $207,635.  Increase Internal Service Charges by $9,198 for the impact of the changes in risk management charges.  Increase revenue by $105,997 for increased incoming revenue. Lake Pleasant Recreation Services (240) Non Recurring  Budget repairs and maintenance of $78,000 for emergency contingency and water valve replacement.  Budget capital building and improvement of $412,000 for access gates to campgrounds, discovery center, and Nav Aide boathouse construction.  Budget capital vehicles of $205,123 for boat purchase. Parks Enhancement (241) Operating  Increase base adjustment by $7,009 to maintain structural balance.  Increase Internal Service Charges by $6,404 for the impact of the changes in the base level telecommunication charges.  Decrease Internal Service Charges by $36,566 for the impact of the changes in central service cost allocation charges.  Increase other supplies and services by $346,543.  Increase Internal Service Charges by $23,153 for the impact of the changes in risk management charges.  Increase revenue by $281,211 for increased incoming revenue. Parks Enhancement (241) Non Recurring  Budget supplies allocation in, other services, and capital allocation in of $23,224 for OET Information Technology non-recurring costs.  Budget capital building and improvement of $127,000 for Estrella electrical system repairs/upgrade and Estrella turf improvements.  Budget capital infrastructure of $100,000 for White Tank Waterfall Train repair/reconstruction.  Budget non-capital equipment of $10,000 for Cave Creek interpretive Exhibits.  Budget capital building and improvement of $518,200 for Usery horse staging restroom, Usery RV dump station improvements, and Usery Windcave Trail improvements.  Budget repairs and maintenance of $50,000 for emergency contingency. 372 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Donations (243) Operating  Decrease base adjustment by $11,882 to maintain structural balance.  Increase Internal Service Charges by $11,882 for the impact of the changes in central service cost allocation charges.  Increase revenue by $4,889 for increased incoming revenue. Parks Donations (243) Non Recurring  Budget capital building and improvement of $188,166 for McDowell boundary fence. Parks Donations (243) Daisy Mountain and Trails  Budget repairs and maintenance of $110,000 of carry forward for waste management (WMD3) funds. Programs and Activities Park Education and Recreation Program The purpose of the Park Education and Recreation Program is to provide natural and cultural resource interpretation and unique recreation facilities and opportunities to individuals and groups so they can appreciate and enjoy the natural and cultural environment and have a healthy and exhilarating outdoor experience. Activities that comprise this program include:   Recreation Interpretive Services Recreation Activity The purpose of the Parks Recreation Activity is to provide facilities and opportunities to park users so they can enjoy a healthy and exhilarating experience. Mandates: Discretionary services. Measure Type Result Result Measure Description Percent change in trail miles over previous year. Rate of park visitation per residents in Maricopa County. FY 2016 Actual 1.3% FY 2017 Revised 1.8% FY 2017 Forecast 0.4% FY 2018 Adopted 1.6% Result Percent change in park visitation numbers compared to prior year, same period. Output Increase or decrease in the number of visitors to park system over previous year. Output Number of additional trail miles provided during the fiscal year. Output Demand Expenditure Ratio Number of regional park visitors. Number of individuals expected to visit the parks. Total activity expenditure per regional park visitor for recreation opportunity. 9.3% 9.9% 9.4% 7.7% (2.2%) -22.2% 0.0% 3.8% 2.0% 1.5% (2.3%) -60.5% (87,857) 59,659 30,767 40,000 (19,659) -33.0% 39 1,610,963 1,551,304 8 1,563,973 1,523,106 10 1,603,072 2,589,973 (29) (7,891) 1,038,669 -74.4% -0.5% 67.0% $ 1.98 $ 2.47 $ 2.50 $ 2.00 $ (0.48) -23.8% TOTAL SOURCES $ 8,213,815 $ 8,460,361 $ 8,986,359 $ 8,276,280 $ (184,081) -2.2% TOTAL USES $ 3,014,128 $ 3,986,031 $ 3,915,907 $ 3,203,437 $ (782,594) -24.4% 26 1,523,106 1,610,963 Rev vs Adopted Variance Var % (0.2%) -11.1% Revenue Expenditure Activity Narrative: In FY 2017, Parks experienced a decline in park visitors due to a slower than anticipated Fall season. While the number of park visitors is expected to rebound for FY 2018, it is not expected to be as high as what was planned for FY 2017. The revenue decrease for FY 2018 is due to this decline in park visitors. The decrease in expenditures is due to personnel vacancies which has also caused lower spending on supplies and services. 373 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Interpretive Services Activity The purpose of the Parks Interpretive Services Activity is to provide educational and structured opportunities to interpret and experience park resources for park visitors and requesting groups so they can more fully appreciate and enjoy the natural and cultural environment. Mandates: Discretionary services. Measure Type Result Measure Description Percentage of park visitors who attend an interpretive program. Result Percent change in interpretive programs provided over previous year. Output Output Demand Number of interpretive programs provided. Number of interpretive program participants. FY 2016 Actual Number of interpretive programs requested by park users. Expenditure Ratio Expenditure Ratio FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 6.1% 6.1% 3.8% 5.0% (1.1%) -18.0% (0.5%) 3,557 92,300 0.0% 3,763 95,195 (15.5%) 3,007 60,571 8.5% 3,264 79,430 8.5% (499) (15,765) N/A -13.3% -16.6% 3,765 3,763 3,557 3,007 (756) -20.1% Cost per interpretive program provided. Total activity expenditure per interpretive program participant. $ 180.02 $ 209.02 $ 254.46 $ 240.06 $ 6.94 $ TOTAL SOURCES $ 198,065 $ 177,314 TOTAL USES $ 640,337 $ 786,539 31.04 14.8% 8.26 $ 12.63 $ 9.86 $ 1.60 16.2% $ 176,004 $ 160,176 $ (17,138) -10.7% $ 765,176 $ 783,540 $ (2,999) -0.4% Revenue Expenditure Activity Narrative: Revenue for FY 2018 is down slightly due to a decrease in the number of interpretive program participants. Personal Services costs have caused a decrease in expenditures due to vacancies in the Interpretive Ranger market range which has caused a decrease to interpretive classes provided as well as interpretive program participants. Park Support Program The purpose of the Park Support Program is to provide well-maintained and safe facilities for park users so they can appreciate and enjoy the natural environment. Activities that comprise this program include:   Maintenance and Development General Maintenance Maintenance & Development Activity The purpose of the Parks Maintenance & Development Activity is to provide new and exceptionally wellmaintained facilities for park users so they can enjoy a satisfying outdoor experience. Mandates: Discretionary services. 374 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Measure Type Result Measure Description Percent change of unplanned health and safety facility and amenity closures over previous year. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 200.0% 92.3% 50.0% 44.1% (48.2%) -52.2% Result Percent of scheduled capital improvement projects completed during the fiscal year. 81.3% 65.0% 90.0% 100.0% 35.0% 53.8% Result Percent of scheduled trail enhancement projects completed during the fiscal year. 96.7% 100.0% 100.0% 100.0% 0.0% 0.0% Result Percent of all major health and safety maintenance projects completed. 83.7% 89.6% 100.0% 100.0% 10.4% 11.6% Output Number of scheduled capital improvement projects completed. 13 13 18 33 20 153.8% Output Number of scheduled trail enhancement projects completed during the fiscal year. Output Output Demand Number of major health and safety projects completed. Number of park visitors, all parks. Number of scheduled capital improvement projects requested by park users. 87 72 1,523,106 83 267 1,610,963 12 60 1,563,973 27 120 1,603,072 16 20 20 33 Expenditure Ratio Total activity expenditure per park visitor for capital improvement, trail design/ enhancement, and major health and safety maintenance projects. $ 1.04 $ 2.39 $ 2.20 $ 1.91 $ (0.48) -25.2% TOTAL SOURCES $ - $ 695,699 $ 695,601 $ 23,560 $ (672,139) -2852.9% TOTAL USES $ 1,588,054 $ 3,849,977 $ 3,445,482 $ 3,060,374 $ (789,603) -25.8% (56) (147) (7,891) 13 -67.5% -55.1% -0.5% 65.0% Revenue Expenditure Activity Narrative: The Maricopa Regional Trail System is almost completed which is reflected in the decreased expected trail enhancement projects to be completed in FY 2018. There is an increase in capital improvement projects planned to be completed in FY 2018 which is due to Parks receiving additional capital improvement funding for FY 2018. The decrease in revenue and expenditure is due to FY 2017 one-time vehicles being financed which will not be occurring in FY 2018. General Maintenance Activity The purpose of the General Maintenance Activity is to provide well maintained and safe facilities to park users so they can enjoy a comfortable recreation experience. Mandates: Discretionary Services. Measure Type Result Measure Description Percent of unplanned health and safety maintenance and repair assignments completed. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Result Percent of scheduled maintenance and repair assignments completed. Output Number of scheduled routine maintenance and repair assignments completed. Output Demand Number of park visitors. Number of unplanned health and safety maintenance and repair assignments requested. Demand Number of scheduled routine maintenance and repair assignments requested. Expenditure Ratio Total activity expenditure per park visitor for park maintenance and repair activity. $ 2.15 $ 2.03 $ 1.90 $ 1.64 Expenditure Ratio Cost per each general maintenance and repair activity completed. $ 1,096.95 $ 572.91 $ 900.74 $ TOTAL SOURCES $ 291,751 $ 278,416 $ 229,765 TOTAL USES $ 3,268,909 $ 3,265,592 $ 2,972,427 Rev vs Adopted Variance Var % 0.0% 16.7% 7.9% 7.9% (8.8%) -52.7% 103.3% 75.0% 78.6% 78.6% 3.6% 4.8% 2,980 1,523,106 5,700 1,610,963 3,300 1,563,973 6,600 1,603,072 900 (7,891) 15.8% -0.5% 116 1,200 360 720 (480) -40.0% 3,566 7,200 4,200 8,400 1,200 16.7% $ (0.39) -23.7% 398.00 $ (174.91) -43.9% $ 325,500 $ 47,084 14.5% $ 2,626,829 $ (638,763) -24.3% Revenue Expenditure Activity Narrative: Parks is currently revamping their work order system for this Activity. The FY 2018 measures are estimates and will be firmed up as the year progresses. The expenditure decrease is due to delays with the Hassayampa project as well as vacancies in staffing. 375 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Appropriated Budget Reconciliation General Fund (100) Operating Expenditure FY 2017 Adopted Budget $874,325 FY 2017 Revised Budget $874,325 FY 2018 Baseline Budget $874,325 FY 2018 Adopted Budget $874,325 Percent Change From Baseline 0% Non Recurring Non Project Expenditure FY 2017 Adopted Budget $50,000 FY 2017 Revised Budget $50,000 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($50,000) Non Recurring Total ($50,000) Non Recurring Total ($50,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: FY17 Carry Forward Nav Aide Boathouse Design $50,000 Non Recurring Total $50,000 Non Recurring Total $50,000 FY 2018 Adopted Budget $50,000 376 Revenue Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation General Fund (100) (continued) Parks Restrooms Upgrades Expenditure FY 2017 Adopted Budget $350,000 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($37,081) ($37,081) Capital Improvement Program Total ($37,081) FY 2017 Revised Budget $312,919 Capital Improvement Program: Capital Improvement Program: Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $37,081 $37,081 Capital Improvement Program Total $37,081 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($350,000) Non Recurring Total ($350,000) Non Recurring Total ($350,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Completion of Septic Upgrade at Lake Pleasant $50,000 Non Recurring Total $50,000 Non Recurring Total $50,000 FY 2018 Adopted Budget $50,000 377 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Spur Cross Ranch Conservation Fund (225) Operating Expenditure Revenue FY 2017 Adopted Budget $272,132 $272,132 FY 2017 Revised Budget $272,132 $272,132 FY 2018 Baseline Budget $272,132 $272,132 Base Adjustments: Base Adjustments: Base Adjustments Other ($5,504) Base Telecom Adjustment $183 Central Service Cost Allocation $3,837 Risk Management Adjustment $1,484 Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget $272,132 $272,132 Percent Change From Baseline 0% 0% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $163,075 $30,837 FY 2017 Revised Budget $163,075 $30,837 Base Adjustments: Base Adjustments: Debt Service ($30,837) Base Adjustments Total ($30,837) Base Adjustments Total ($30,837) Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($80,550) One-time Fund Transfer ($31,238) Other Non Recurring ($51,287) Non Recurring Total ($163,075) Non Recurring Total ($163,075) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Other Non Recurring $125,000 Non Recurring Total $125,000 Non Recurring Total $125,000 FY 2018 Adopted Budget $125,000 378 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Spur Cross Ranch Conservation Fund (225) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ FY 2017 301,038 $ 256,754 $ Revised Forecast Adopted FY 2017 FY 2017 FY 2018 256,754 $ 276,785 $ 205,834 Sources Operating 285,236 Non-Recurring Total Sources: $ 285,236 $ 272,132 272,132 291,111 30,837 30,837 30,837 302,969 $ 302,969 $ 321,948 272,132 $ 272,132 Uses Operating Non-Recurring 270,212 272,132 272,132 269,411 39,279 163,075 163,075 123,488 Total Uses: $ 309,491 $ Structural Balance $ 15,024 $ - $ Accounting Adjustments $ 2 $ - $ $ 276,785 276,785 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 435,207 124,516 124,516 $ $ $ 272,132 125,000 $ 392,899 $ - $ 21,700 $ - - $ - $ - $ 80,834 80,834 435,207 124,516 124,516 $ 205,834 205,834 397,132 Parks and Recreation Grant Fund (230) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 $23,560 $23,560 $23,560 $23,560 Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget 379 $23,560 $23,560 $23,560 $23,560 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks and Recreation Grant Fund (230) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (786) $ 34,696 $ 34,696 $ - $ 19,838 Sources Operating Non-Recurring Total Sources: $ (48,828) - - 48,828 50,263 - - - 1,435 $ - $ - $ 48,828 23,560 $ 23,560 Uses Operating - Non-Recurring 649 - - 59,696 28,990 23,560 - 34,696 $ 59,696 $ 28,990 $ 23,560 - $ - $ 48,828 $ - $ - $ - $ - $ - $ - $ 19,838 19,838 Total Uses: $ 649 Structural Balance $ (48,828) $ Accounting Adjustments $ - $ - Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 34,696 $ $ (25,000) (25,000) $ 19,838 19,838 Parks Souvenir Fund (239) Operating Expenditure Revenue FY 2017 Adopted Budget $396,182 $396,183 FY 2017 Revised Budget $396,182 $396,183 FY 2018 Baseline Budget $396,182 $396,183 Base Adjustments: Base Adjustments: Base Adjustments Other $6,109 Central Service Cost Allocation ($6,144) Risk Management Adjustment $35 Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget Percent Change From Baseline 380 $396,182 $396,183 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Souvenir Fund (239) Fund Balance Summary Beginning Spendable Fund Balance Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 $ 24,237 $ 24,999 $ 24,999 $ 25,090 $ 25,090 Sources Operating 324,797 Non-Recurring Total Sources: 396,183 $ 324,797 $ 385,681 396,183 396,183 $ 396,183 - 396,183 $ 385,681 $ 396,183 Uses Operating 323,942 Non-Recurring 396,182 - 396,182 - 385,681 Total Uses: $ 323,942 $ 396,182 $ 396,182 $ Structural Balance $ 855 $ 1 $ 1 $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ (2) $ 25,090 25,090 - 25,000 25,000 $ 396,182 - - $ - $ 25,000 25,000 385,681 $ 396,182 - $ 1 $ - $ - $ 25,090 25,090 $ 25,091 25,091 Lake Pleasant Recreation Services Fund (240) Operating Expenditure Revenue FY 2017 Adopted Budget $2,640,393 $2,742,031 FY 2017 Revised Budget $2,640,393 $2,742,031 FY 2018 Baseline Budget $2,640,393 $2,742,031 Base Adjustments: Base Adjustments: Base Adjustments Other ($63,576) Base Telecom Adjustment $13,212 Central Service Cost Allocation $41,166 Other Supplies and Services $207,635 Risk Management Adjustment $9,198 Base Adjustments Total $207,635 Base Adjustments Total $207,635 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $105,997 Fees and Other Revenues Total $105,997 Fees and Other Revenues Total $105,997 FY 2018 Adopted Budget Percent Change From Baseline 381 $2,848,028 $2,848,028 7.86% 3.87% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Lake Pleasant Recreation Services Fund (240) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $1,264,809 $380,233 FY 2017 Revised Budget $1,264,809 $380,233 Base Adjustments: Base Adjustments: Debt Service ($380,233) Base Adjustments Total ($380,233) Base Adjustments Total ($380,233) Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($200,000) One-time Fund Transfer ($385,176) Other Non Recurring ($679,633) Non Recurring Total ($1,264,809) Non Recurring Total ($1,264,809) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Other Non Recurring $695,123 Non Recurring Total $695,123 Non Recurring Total $695,123 FY 2018 Adopted Budget $695,123 382 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Lake Pleasant Recreation Services Fund (240) Fund Balance Summary Beginning Spendable Fund Balance Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 $ 1,577,619 $ 870,767 $ 870,767 $ 1,192,921 $ 695,123 Sources Operating 2,894,338 Non-Recurring Total Sources: $ 2,894,338 $ 2,742,031 2,742,031 2,883,726 380,233 380,233 280,233 3,122,264 $ 3,122,264 $ 3,163,959 2,848,028 $ 2,848,028 Uses Operating Non-Recurring 2,362,778 2,640,393 2,640,393 2,605,020 916,261 1,264,809 1,264,809 1,056,737 2,848,028 695,123 Total Uses: $ 3,279,039 $ 3,905,202 $ 3,905,202 $ 3,661,757 $ Structural Balance $ 531,560 $ 101,638 $ 101,638 $ 278,706 $ - Accounting Adjustments $ 3 $ - $ - $ 1,192,921 1,192,921 $ 87,829 87,829 $ - Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ - $ 87,829 87,829 $ $ - 695,123 695,123 3,543,151 Parks Enhancement Fund (241) Operating Expenditure Revenue FY 2017 Adopted Budget $4,893,687 $4,959,106 FY 2017 Revised Budget $4,893,687 $4,959,106 FY 2018 Baseline Budget $4,893,687 $4,959,106 Base Adjustments: Base Adjustments: Base Adjustments Other $7,009 Base Telecom Adjustment $6,404 Central Service Cost Allocation ($36,566) Other Supplies and Services $346,543 Risk Management Adjustment $23,153 Base Adjustments Total $346,543 Base Adjustments Total $346,543 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $281,211 Fees and Other Revenues Total $281,211 Fees and Other Revenues Total $281,211 FY 2018 Adopted Budget Percent Change From Baseline 383 $5,240,230 $5,240,317 7.08% 5.67% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Enhancement Fund (241) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $1,775,340 $610,129 FY 2017 Revised Budget $1,775,340 $610,129 Base Adjustments: Base Adjustments: Base Adjustments Other ($618,061) Debt Service ($610,129) Base Adjustments Total Base Adjustments Total ($618,061) ($610,129) ($618,061) ($610,129) Information and Communications Technology: Technology Non-Project: Other IT Non Recurring ($20,656) Technology Non-Project Total ($20,656) Information and Communications Technology Total ($20,656) Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($146,938) Other Non Recurring ($989,685) Non Recurring Total ($1,136,623) Non Recurring Total ($1,136,623) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Other Non Recurring $828,424 Non Recurring Total $828,424 Non Recurring Total $828,424 FY 2018 Adopted Budget $828,424 384 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Enhancement Fund (241) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 2,321,979 $ 1,679,652 $ 1,679,652 $ 2,150,777 $ 1,290,690 Sources Operating 5,187,806 Non-Recurring Total Sources: $ 5,187,806 $ 4,959,106 4,959,106 5,403,364 610,129 610,129 610,129 5,569,235 $ 5,569,235 $ 6,013,493 5,240,317 $ 5,240,317 Uses Operating 4,244,419 4,893,687 4,893,687 4,822,472 Non-Recurring 1,114,571 2,117,340 2,117,340 2,051,108 5,240,230 828,424 Total Uses: $ 5,358,990 $ 7,011,027 $ 7,011,027 $ 6,873,580 $ 6,068,654 Structural Balance $ 943,387 $ 65,419 $ 65,419 $ 580,892 $ 87 Accounting Adjustments $ - $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ (18) $ 2,150,777 2,150,777 237,860 237,860 $ 385 $ 237,860 237,860 $ - 1,290,690 1,290,690 $ $ - 462,353 462,353 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Donations Fund (243) Operating FY 2017 Adopted Budget Expenditure Revenue $25,404 $25,404 $40,000 $40,000 $40,000 $40,000 Grants, Donations and Intergovernmental Agreements: Donations: Agenda Item Parks Donation Adjustment FY17 C-30-17-027-2-00 Donations Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget $40,000 $40,000 $65,404 $65,404 ($40,000) ($40,000) ($40,000) ($40,000) ($40,000) ($40,000) $25,404 $25,404 Grants, Donations and Intergovernmental Agreements: Donations: Agenda Item Parks Donation Adjustment FY17 C-30-17-027-2-00 Donations Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: Base Adjustments Other ($11,882) Central Service Cost Allocation $11,882 Base Adjustments Total $0 Base Adjustments Total $0 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $4,889 Fees and Other Revenues Total $4,889 Fees and Other Revenues Total $4,889 FY 2018 Adopted Budget Percent Change From Baseline 386 $25,404 $30,293 0% 19.25% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Donations Fund (243) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $468,166 FY 2017 Revised Budget $468,166 Revenue Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($188,166) Other Non Recurring ($280,000) Non Recurring Total ($468,166) Non Recurring Total ($468,166) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: Other Non Recurring $188,166 Non Recurring Total $188,166 Non Recurring Total $188,166 FY 2018 Adopted Budget $188,166 Daisy Mountain And Trails FY 2017 Adopted Budget Expenditure Revenue $0 $0 $185,000 $185,000 $185,000 $185,000 Non Recurring: Non Recurring: Agenda Item Transfer Waste Mgmt Funds to Parks Donation C-06-17-236-D-00 Non Recurring Total Non Recurring Total FY 2017 Revised Budget $185,000 $185,000 $185,000 $185,000 ($185,000) ($185,000) ($185,000) ($185,000) ($185,000) ($185,000) $0 $0 Non Recurring: Non Recurring: Agenda Item Transfer Waste Mgmt Funds to Parks Donation C-06-17-236-D-00 Non Recurring Total Non Recurring Total FY 2018 Baseline Budget Non Recurring: Non Recurring: Department Request FY17 Carryforward of unspent WMD3 approp. $110,000 Non Recurring Total $110,000 Non Recurring Total $110,000 FY 2018 Adopted Budget $110,000 387 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Parks and Recreation Parks Donations Fund (243) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 661,380 $ 572,969 $ 572,969 $ 605,630 $ 459,235 Sources Operating Non-Recurring Total Sources: $ 34,415 25,404 65,404 33,307 - - 185,000 185,000 34,415 $ 25,404 $ 250,404 $ 218,307 30,293 $ 30,293 Uses Operating 23,274 25,404 65,404 27,435 25,404 Non-Recurring 66,886 468,166 653,166 337,267 298,166 Total Uses: $ 90,160 $ Structural Balance $ 11,141 $ - $ Accounting Adjustments $ (5) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 605,630 605,630 493,570 104,803 104,803 $ 388 $ $ $ 364,702 $ 323,570 - $ 5,872 $ 4,889 - $ - $ - 718,570 104,803 104,803 $ 459,235 459,235 $ 165,958 165,958 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Planning and Development Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The mission of the Planning and Development Department is to provide planning and development services in a safe and timely fashion to constituents of unincorporated Maricopa County so they can responsibly develop and enjoy real property. Vision The vision of the Planning and Development Department is to provide market competitive planning and development services that are safe, consistent, timely and convenient for our constituents so they can responsibly develop and enjoy real property. Strategic Goals Regional Services By July 1, 2018, 85% of applications' turnaround time will be at 2010 levels. Status: The applications’ turnaround time reduction plan is in progress and work continues on implementing business practices and strategies in an effort to reduce review timeframes. In July, 2012, the state approved HB1598, which impacted work programs with regard to review timeframes. The department implemented the measures in full on December 31, 2012. Reduced staffing and budget limitations had impacted the originally anticipated turnaround levels, however, current turnaround times are moving in a positive direction and the anticipated timeline to return applicants’ turnaround levels to those in 2010 is expected to be met by July 1, 2018. Regional Services By July 1, 2018, an electronic plan review system will be implemented, allowing the citizens of Maricopa County to submit building, zoning and drainage plans electronically for review. Status: Phase I of the electronic plan review system was implemented in early March 2017, with the full implementation to be completed by July 2018. Once implemented, customers will have the capability to submit all initial building, zoning and drainage plans and revisions through and electronic portal. This project was in response to community outreach and is being enacted as a result of the Board of Supervisor’s Task Force initiative. 389 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Sources and Uses by Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revenues BDFS - Budget and Financial Services CODE - Code Enforcement 36,000 52,498 46,000 10,000 27.78% 336,431 144,000 97,876 110,000 (34,000) -23.61% 99,000 60,200 56,000 75,000 14,800 24.58% 111,345 90,600 108,405 119,900 29,300 32.34% ODIR - Executive Management PINS - Permit Inspections PLCS - Planning and Zoning Variance % 61,550 CPLG - Comprehensive Planning CSVC - Customer Services Revised vs Adopted Variance 4,750 4,500 4,900 3,750 5,881,992 3,762,900 4,590,046 4,723,460 (750) -16.67% 960,560 25.53% 515,581 336,000 405,988 382,005 46,005 13.69% 5,551,522 Total Sources $ 12,562,171 Expenditures BDFS - Budget and Financial Services 1,255,535 3,576,000 8,010,200 4,069,332 9,385,045 4,464,000 9,924,115 888,000 1,913,915 24.83% 23.89% PREV - Plan Review Revenues $ $ $ $ 892,891 922,913 988,266 95,375 10.68% CODE - Code Enforcement 504,295 547,046 646,045 571,454 24,408 4.46% CPLG - Comprehensive Planning 429,436 438,651 538,476 416,136 (22,515) -5.13% CSCA - Central Service Cost Alloc 508,050 365,853 365,853 341,572 (24,281) -6.64% CSVC - Customer Services 741,647 793,316 832,724 828,045 34,729 4.38% INFR - Infrastructure 139,328 160,481 161,418 210,666 50,185 31.27% (81,970) -16.19% ODIR - Executive Management PINS - Permit Inspections PLCS - Planning and Zoning PREV - Plan Review 477,468 506,426 417,665 424,456 1,911,201 2,090,543 2,102,602 2,106,218 457,152 439,340 679,478 443,937 2,816,940 2,806,082 1,896,626 2,347,057 59,724 30,770 30,333 46,955 RISK - Risk Premiums SPPT - Operations Support Expenditures Total Uses $ 397,364 930,654 9,698,140 $ 10,002,053 $ 15,675 4,597 652,656 1,278,792 9,246,789 $ 10,003,554 $ 0.75% 1.05% (459,025) -16.36% 16,185 52.60% 348,138 1,501 37.41% 0.02% Sources and Uses by Category FY 2016 Actual Budget Object FY 2017 Revised FY 2017 Forecast Revised vs Adopted FY 2018 Adopted Variance Revenues Licenses & Permits 6,242,723 3,923,952 4,667,322 4,865,265 941,313 Revenues Charges For Services 966,550 Variance % 23.99% 6,242,748 4,031,300 4,606,525 4,997,850 Revenues Fines and Forfeits 15,150 18,948 58,700 15,000 (3,948) -20.84% Revenues Miscellaneous 61,550 36,000 52,498 46,000 10,000 27.78% 1,913,915 23.89% Total Sources $ 12,562,171 Expenditures Personal Services $ 8,010,200 $ 9,385,045 $ 9,924,115 6,500,997 6,848,419 7,003,892 7,012,972 Expenditures Supplies 257,871 268,266 242,722 134,570 Expenditures Services 2,776,023 2,616,749 1,731,556 2,620,150 5,070 5,070 5,070 5,070 158,179 263,549 263,549 230,792 Expenditures Other Financing Uses Expenditures Capital Outlay Total Uses $ 9,698,140 $ 10,002,053 390 $ $ 9,246,789 $ 10,003,554 $ 164,553 (133,696) 23.98% 2.40% -49.84% 3,401 0.13% - 0.00% (32,757) 1,501 -12.43% 0.02% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Sources and Uses by Fund and Appropriation Unit Group Fund / Appropriation Unit Group 226 - Planning and Development Fees Revenues OPER - Operating Fund 226 Total Sources Total Sources $ 100 - General Expenditures OPER - Operating Fund 100 Total Uses 226 - Planning and Development Fees Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 226 Total Uses 235 - Del Webb Expenditures OPER - Operating Fund 235 Total Uses Total Uses $ FY 2016 Actual 12,562,171 12,562,171 12,562,171 FY 2017 Revised $ 8,010,200 8,010,200 8,010,200 FY 2017 Forecast $ 9,385,045 9,385,045 9,385,045 $ 9,924,115 9,924,115 9,924,115 868,232 868,232 868,232 868,232 868,232 868,232 868,232 868,232 8,451,164 378,744 8,829,908 8,001,694 1,132,127 9,133,821 7,872,918 505,639 8,378,557 8,456,606 678,716 9,135,322 9,698,140 $ 10,002,053 $ Revised vs Adopted FY 2018 Adopted Variance $ 9,246,789 $ 10,003,554 $ 1,913,915 1,913,915 1,913,915 454,912 (453,411) 1,501 1,501 Variance % 23.89% 23.89% 23.89% 0.00% 0.00% 5.69% -40.05% 0.02% 0.00% 0.00% 0.02% Staffing by Activity Activity Budget and Financial Services B Code Enforcement C Comprehensive Planning C Customer Services C Executive Management O Permit Inspections P Plan Review P Planning and Zoning P Department Total FY 2016 Adopted 3.00 7.00 5.00 12.00 4.00 20.00 24.00 5.00 80.00 FY 2017 Revised 3.00 7.00 5.00 14.60 4.00 25.00 24.00 5.00 87.60 FY 2017 Forecast 3.00 7.00 5.00 13.60 4.00 22.00 24.00 5.00 83.60 FY 2018 Adopted 3.00 7.00 5.00 14.60 4.00 25.00 24.00 5.00 87.60 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Administrative Manager Code Enforcement Officer Deputy Director - Plng & Devel Development Svcs Technician Development Svcs Technician Ld Development Svcs Technician Sr Director - Plng & Development Engineer Engineering Associate Engineering Drainage Manager Engineering Supervisor Exec Assistant to Director Finance Manager Inspection Division Manager Inspection Supervisor Inspector Office Assistant Office Assistant Specialized Planner Planner Senior Planning Supervisor Plans Examiner Plans Examiner Manager Plans Examiner Supervisor Title Examiner Department Total FY 2016 Adopted 1.00 1.00 5.00 2.00 1.00 1.00 6.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 15.00 2.00 5.00 6.00 1.00 2.00 5.00 1.00 1.00 14.00 80.00 FY 2017 Revised 1.00 1.00 1.00 5.00 2.00 7.60 3.00 5.00 1.00 6.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 20.00 4.00 4.00 6.00 1.00 2.00 5.00 1.00 1.00 87.60 391 FY 2017 Forecast 1.00 1.00 1.00 5.00 2.00 7.60 2.00 5.00 1.00 6.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 17.00 4.00 4.00 6.00 1.00 2.00 5.00 1.00 1.00 83.60 FY 2018 Adopted 1.00 1.00 1.00 5.00 2.00 7.60 3.00 5.00 1.00 6.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 20.00 4.00 4.00 6.00 1.00 2.00 5.00 1.00 1.00 87.60 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Staffing by Fund Fund 226 Planning and Development Fees Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 80.00 87.60 83.60 87.60 - 0.0% 80.00 87.60 83.60 87.60 - 0.0% Budget Highlights Planning and Development Fees Fund (226) Operating  Increase License and Permits revenue by $1,913,915.  Increase Internal Service Charges by $50,185 for the impact of the changes in base level telecommunication charges.  Decrease Internal Service Charges by $24,223 for the impact of the changes in central service cost allocation.  Increase Internal Service Charges by $16,185 for the impact of changes in risk management charges.  Decrease Other Employee Salary Adjustments by $22,810 for the impact of two Inspector positions and one Code Enforcement Officer position filled at lower rates.  Increase Personnel Savings by $85,510, from 4.30% to 5.50%.  Increase Operating expenditures by $521,085 for the impact of the change in Financial and Consulting Services. Planning and Development Fees Fund (226) Non Recurring  $166,669 for Other Employee Salary Adjustments for three (3) Contract Inspectors.  $299,047 for Other Technology Projects for Office of Enterprise Technology projects and Historical Flood Control Map Book Scanning.  $90,000 for Capital Vehicle Replacement Carryforward.  $3,000 for Renovations for Front Counter.  $30,000 for Vehicle Purchase for one (1) New Addition to Fleet.  $90,000 for Vehicle Replacement for three (3) Replacement Vehicles. Programs and Activities One Stop Shop Program The purpose of the One Stop Shop Program is to provide a single point of contact for coordinated County development services to the customer so they may complete their development projects in a faster and more cost efficient manner. 392 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Activities that comprise this program include:  Code Enforcement  Permit Inspections  Comprehensive Planning  Plan Review  Customer Services  Planning and Zoning Code Enforcement Activity The purpose of the Code Enforcement Activity is to provide inspection and enforcement services to Maricopa County property owners so they can experience resolution of complaint issues in a timely manner. Mandates: A.R.S. §11-808 establishes the County zoning ordinance enforcement within a zoned territory and establishes the position of the County zoning inspector and deputy inspectors. The statute also states it is unlawful to erect, construct, reconstruct, alter or use any building or other structures without obtaining a zoning clearance from the County in the unincorporated areas of the county; A.R.S. §11-808 also establishes the County to appoint hearing officers to hear and determine zoning violations; A.R.S. §11802 establishes the Board of Supervisors’ authority to form a planning and zoning commission to consult with and advise the Board in matters regarding planning, zoning, and subdivision platting, adopt and enforce rules, regulations, ordinances and plans. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of violation complaint inspections provided within 30 days of receipt of complaint. Total number of violation complaint inspections provided. FY 2016 Actual Number of violation complaints received. Total expenditure per violation complaint inspection provided. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 104.3% 93.0% 95.0% (9.3%) - 1,300 1,555 1,206 1,895 1,908 1,908 N/A $ 420.80 $ 535.69 $ 299.50 $ (121.30) -40.5% -30.9% 608 353 -9.8% 31.9% 18.5% Revenue TOTAL SOURCES $ 336,431 $ 144,000 $ 97,876 $ 110,000 $ (34,000) TOTAL USES $ 504,295 $ 547,046 $ 646,045 $ 571,454 $ 24,408 Expenditure 4.3% Activity Narrative: The FY 2018 budget supports the Department in meeting 95.0% of the demand for violation complaint investigations, including completion of backlogged violation complaints. Demand exceeds output for this measure as some complaints are not code violations yet require an inspection. Revenue is expected to decrease due to a greater number of older violation complaints being resolved with settled payment of fines through compliance agreements. The slight expenditure increase is due to personnel costs. Comprehensive Planning Activity The purpose of the Comprehensive Planning Activity is to provide and maintain planning elements and provide information to various private and public entities of Maricopa County so they can make informed decisions concerning growth, development and investment in a timely manner. 393 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Mandates: A.R.S. §11-802 establishes the Board of Supervisors authority to form a planning and zoning commission to consult with and advise the Board in matters regarding planning, zoning, and subdivision platting, adopt and enforce rules, regulations, ordinances and plans; A.R.S. §11-805 authorizes the Board to contract with consultants or employ persons for services as may be required to carry on the work of the commission and the enforcement. A consultant, employees, or both, are provided to carry on County planning work, the regularly appointed planning and zoning commission of an incorporated city or town within the county may request the services of the consultant, staff, or both, for consultation and advice including the preparation or review of comprehensive plans, zoning ordinances, and subdivision regulations within the boundaries of the incorporated city or town; A.R.S. §11-806 establishes that the commission shall act in an advisory capacity to the Board and shall, when requested, make a report or recommendation in matters under the jurisdiction of the Board. Further, the commission shall prepare and recommend to the Board a comprehensive plan; A.R.S. §11-821 requires the commission to formulate and the Board of Supervisors to adopt or readopt a comprehensive long-term county plan. Measure Type Measure Description FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % Result Percent of Development Master Plans/Comprehensive Plan Amendment cases taken to the Technical Advisory Committee meeting within 60 days of application. N/A 100.0% 25.0% 100.0% 0.0% 0.0% Output Total Number of Development Master Plans/Comprehensive Plan Amendments taken to the Technical Advisory Committee. - 12 8 14 2 14.3% Demand Expenditure Ratio Number of Development Master Plans/Comprehensive Plan Amendments Received that require a Technical Advisory Committee meeting. Total expenditure per plan amendment activity taken to the Technical Advisory Committee. - 12 2 14 2 14.3% N/A $ 36,554.25 $ 67,309.50 $ 29,724.00 $ (6,830.25) -23.0% Revenue TOTAL SOURCES $ 99,000 $ 60,200 $ 56,000 $ 75,000 $ 14,800 19.7% TOTAL USES $ 429,436 $ 438,651 $ 538,476 $ 416,136 $ (22,515) -5.4% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 100% of demand for plan amendments. Large-scale commercial and residential development in the County is showing growth and there are large tracts of land committed to master-planned communities. Expenditure decrease is due to salary and benefits savings. Customer Services Activity The purpose of the Customer Services Activity is to provide accurate planning and development information to One Stop Shop customers so they can make informed development decisions and receive timely delivery of property-based services. Mandates: A.R.S. §11-321 requires a building permit for any construction of a building or an addition thereto exceeding a cost of one thousand dollars within its jurisdiction. It also establishes requirements for issuance and distribution of copies of permits as well as responsibilities of the subsequent owner of property on which construction was undertaken without a permit. Measure Type Result Measure Description Percent of all customers served within 30 minutes. Output Total number of customers served. Demand Expenditure Ratio Number of customers requesting service at the One Stop Shop counter. Total expenditure per customer served. FY 2016 Actual N/A - FY 2017 Revised 90.4% 10,040 FY 2017 Forecast 84.4% 10,645 FY 2018 Adopted 87.0% 16,000 - 10,040 10,645 16,000 N/A $ 79.02 $ 78.23 $ Rev vs Adopted Variance Var % (3.4%) -3.9% 5,960 37.3% 51.75 $ 5,960 37.3% (27.26) -52.7% Revenue TOTAL SOURCES $ 111,345 $ 90,600 $ 108,405 $ 119,900 $ 29,300 24.4% TOTAL USES $ 741,647 $ 793,316 $ 832,724 $ 828,045 $ 34,729 4.2% Expenditure 394 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Activity Narrative: The FY 2018 budget supports the Department in meeting 87.0% of the demand for customer services. The Department continues to experience a steady increase in demand for planning and development services and continues to improve its performance in serving customers in 30 minutes or less. Expenditure increase is due to changes in personnel costs with the addition of one Development Services Technician Lead. Permit Inspections Activity The purpose of the Permit Inspections Activity is to provide building inspection services to builders so they can complete construction in compliance with approved building codes in a timely manner. Mandates: A.R.S. §11-321 requires a building permit for any construction of a building or an addition thereto exceeding a cost of one thousand dollars within its jurisdiction. It also establishes requirements for issuance and distribution of permit copies as well as responsibilities of the subsequent owner of property on which construction was undertaken without a permit. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of inspections provided the same day as requested. FY 2016 Actual FY 2017 Revised Total number of inspections provided. Number of inspections scheduled/requested. N/A - Total expenditure per inspection provided. N/A $ FY 2017 Forecast 95.1% 38,400 38,400 FY 2018 Adopted 98.4% 46,117 46,117 54.44 $ Rev vs Adopted Variance Var % 97.0% 49,000 48,996 45.59 $ 42.98 $ 1.9% 10,600 10,596 2.0% 21.6% 21.6% (11.46) -26.7% Revenue TOTAL SOURCES $ 5,881,992 $ 3,762,900 $ 4,590,046 $ 4,723,460 $ 960,560 20.3% TOTAL USES $ 1,911,201 $ 2,090,543 $ 2,102,602 $ 2,106,218 $ 15,675 0.7% Expenditure Activity Narrative: The FY 2018 budget supports the Department in meeting 97.0% of the demand, including building re-inspections. The Department is experiencing a significant increase in demand for inspections and is looking at efficiencies to improve inspection response times. The budgeted expenditures increased as a result of increased staff levels to meet the growing demand for inspection services in FY 2018. Plan Review Activity The purpose of the Plan Review Activity is to provide plan review services to One Stop Shop permit applicants so they can gain approval for requested permits in a timely manner. Mandates: A.R.S. §11-321 requires a building permit for any construction of a building or an addition thereto exceeding a cost of one thousand dollars within its jurisdiction. It also establishes requirements for issuance and distribution of copies of the permit as well as responsibilities of the subsequent owner of property on which construction was undertaken without a permit. Measure Type Result Measure Description Percent of plan reviews provided through First Plan Review within 20 business days of application. Output Expenditure Demand Ratio Total number of plan reviews provided. Number of plan reviews requested. Total expenditure per plan review provided. FY 2016 Actual FY 2017 Revised N/A N/A $ FY 2017 Forecast 97.5% 6,300 6,560 445.41 $ FY 2018 Adopted 87.8% 7,378 7,571 257.07 $ Rev vs Adopted Variance Var % 90.8% 7,600 7,740 308.82 (6.7%) 1,300 1,180 (137) -7.4% 17.1% 15.2% -44.2% Revenue TOTAL SOURCES $ 5,551,522 $ 3,576,000 $ 4,069,332 $ 4,464,000 $ 888,000 19.9% TOTAL USES $ 2,816,940 $ 2,806,082 $ 1,896,626 $ 2,347,057 $ (459,025) -19.6% Expenditure 395 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Activity Narrative: The FY 2018 budget supports the Department in meeting an expected level of 90.8% of non-expedited plan reviews processed within 20 business days of application. Revised building plans are typically submitted in response to initial review comments. The Department has seen a rise in large scale projects, including various solar energy plants, which impact the plan review workload. The increase in the number of plan reviews is attributed to the increase in single family residence permits. The expenditure reduction in FY 2018 is due in part to a reduction in use of outside resources to provide plan review services, and employee salaries being reimbursed by the Flood Control District and Maricopa County Department of Transportation. Planning and Zoning Activity The purpose of the Planning and Zoning Activity is to provide information, support, report services, and recommendations to the Planning Commission so they can make planning and land-use recommendations to the Board of Supervisors in a timely manner. Mandates: A.R.S. §11-802 establishes the Board of Supervisors’ authority to form a planning and zoning commission to consult with and advise the Board in matters regarding planning, zoning, and subdivision platting, adopt and enforce rules, regulations, ordinances and plans; A.R.S. §11-805 authorizes the Board to contract with consultants or employ persons for services as may be required to carry on the work of the commission and the enforcement. A consultant, employees, or both, are provided to carry on County planning work, the regularly appointed planning and zoning commission of an incorporated city or town within the county may request the services of the consultant, staff, or both, for consultation and advice including the preparation or review of comprehensive plans, zoning ordinances, and subdivision regulations within the boundaries of the incorporated city or town; A.R.S. §11-806 establishes the powers and duties of the planning and zoning commission, including preparing the comprehensive plan; A.R.S. §11-814 describes amendment of the zoning ordinance or change of zoning district boundaries. A property owner or authorized agent of a property owner desiring an amendment or change in the zoning ordinance changing the zoning district boundaries within an area previously zoned shall file an application for the amendment or change. All zoning and rezoning ordinances, regulations or specific plans adopted under this article shall be consistent with and conform to the adopted County plan. Measure Type Measure Description Result Percent of Subdivision/Entitlement cases reviewed in a Technical Advisory Committee meeting within 60 days of application. Output Total Number of Subdivision/Entitlement cases reviewed in a Technical Advisory Committee meeting. Demand Expenditure Ratio Number of Subdivision/Entitlement cases received where a Technical Advisory Committee is required. Total expenditure per Subdivision/Entitlement case reviewed in a Technical Advisory Committee meeting. FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A 100.0% 86.2% 1000.0% 900.0% 90.0% - 12 29 12 - 0.0% - 30 23 24 (6) N/A $ -25.0% 36,611.67 $ 23,430.28 $ 36,994.75 $ 383.08 1.0% Revenue TOTAL SOURCES $ 515,581 $ 336,000 $ 405,988 $ 382,005 $ 46,005 12.0% TOTAL USES $ 457,152 $ 439,340 $ 679,478 $ 443,937 $ 4,597 1.0% Expenditure Activity Narrative: The overall demand or number of cases processed by the Planning and Zoning Activity is expected to increase in FY 2018. The number of cases processed through a technical advisory committee meeting has decreased and can be attributed to a significant number of applicant requests for process expediting. Planning and Zoning staff have accommodated these requests while maintaining quality results in projects approved and presented to the Board of Supervisors. The number of Development Master Plan and Comprehensive Plan Amendments is expected to remain flat as an excess of these large-scale-projects continue to be finalized and moved into the building phases. 396 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Appropriated Budget Reconciliations General Fund (100) Operating Expenditure FY 2017 Adopted Budget $868,232 FY 2017 Revised Budget $868,232 FY 2018 Baseline Budget $868,232 FY 2018 Adopted Budget $868,232 Percent Change From Baseline Revenue 0% Planning and Development Fees Fund (226) Operating Expenditure Revenue FY 2017 Adopted Budget $8,001,694 $8,010,200 FY 2017 Revised Budget $8,001,694 $8,010,200 FY 2018 Baseline Budget $8,001,694 $8,010,200 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $50,185 Central Service Cost Allocation NA ($24,223) Risk Management Adjustment NA $16,185 Base Adjustments Total $42,147 Base Adjustments Total $42,147 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Other Employee Salary Adjustments NA ($22,810) Personnel Savings NA ($85,510) Employee Salary Adjustments Total ($108,320) Employee Compensation and Benefits Total ($108,320) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 397 $521,085 $1,913,915 $521,085 $1,913,915 $521,085 $1,913,915 $8,456,606 $9,924,115 5.69% 23.89% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Planning and Development Fees Fund (226) (continued) Non Recurring Non Project Expenditure FY 2017 Adopted Budget $532,127 Non Recurring: Non Recurring: Agenda Item Exp Auth for Electronic Document Review C-44-16-042-3-00 Non Recurring Total $600,000 $600,000 Non Recurring Total $600,000 FY 2017 Revised Budget $1,132,127 Base Adjustments: Base Adjustments: Agenda Item Vehicle Replacement NA Base Adjustments Total ($120,000) ($120,000) Base Adjustments Total ($120,000) Non Recurring: Non Recurring: Agenda Item Exp Auth for Electronic Document Review C-44-16-042-3-00 Other Non Recurring NA Non Recurring Total Non Recurring Total ($600,000) ($412,127) ($1,012,127) ($1,012,127) FY 2018 Baseline Budget $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Other Employee Salary Adjustments NA Employee Salary Adjustments Total $166,669 $166,669 Employee Compensation and Benefits Total $166,669 Information and Communications Technology: Technology Projects: Agenda Item Other Technology Projects NA Technology Projects Total $299,047 $299,047 Information and Communications Technology Total $299,047 Non Recurring: Non Recurring: Agenda Item Carryforward- Vehicle Replacement NA $90,000 Renovation(s) NA $3,000 Vehicle Purchase(s) NA $30,000 Vehicle Replacement(s) NA $90,000 Non Recurring Total $213,000 Non Recurring Total $213,000 FY 2018 Adopted Budget $678,716 398 Revenue Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Planning and Development Planning and Development Fees Fund (226) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 4,114,632 $ 6,617,717 $ 6,617,717 $ Sources Operating Total Sources: $ 12,562,171 12,562,171 $ 8,010,200 8,010,200 $ 8,010,200 8,010,200 $ 7,846,896 $ 8,853,384 $ 9,924,115 9,924,115 9,385,045 9,385,045 Uses Operating Non-Recurring 8,451,152 8,001,694 8,001,694 7,872,918 378,744 532,127 1,132,127 505,639 8,456,606 678,716 Total Uses: $ 8,829,896 $ 8,533,821 $ 9,133,821 $ 8,378,557 $ 9,135,322 Structural Balance $ 4,111,019 $ 8,506 $ 8,506 $ 1,512,127 $ 1,467,509 Accounting Adjustments $ - $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ (11) $ 7,846,896 7,846,896 $ $ 399 6,094,096 6,094,096 $ $ 5,494,096 $ $ - 8,853,384 8,853,384 $ $ $ - 9,642,177 9,642,177 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Procurement Services Procurement Services Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Procurement Services is to provide innovative, cost-effective, and quality services to County Agencies through a strategic and systematic approach to procurement so they can get the right product at the right time at the right price. Vision Working together to deliver value. Strategic Goals Department Specific By FY 2018, achieve an annual customer satisfaction score of 90% or greater as measured through the annual customer satisfaction survey issued by Procurement Services. Status: The Department has been diligently working to rebrand themselves as a strategic partner and agency resource. They will reevaluate during the FY 2019 Strategic Business Plan update process. Sources and Uses by Activity FY 2016 FY 2017 Activity Actual Revised Revenues PCPT - Procurement Services 983,201 761,000 PRNT - Printing Services 655,199 739,834 Revenues Total Sources $ 1,638,400 $ 1,500,834 Expenditures CSCA - Central Service Cost Alloc 69,699 58,863 INFR - Infrastructure 28,520 35,440 ODIR - Executive Management 176,094 50,557 PCPT - Procurement Services 2,188,518 2,341,125 PRNT - Printing Services 618,627 570,344 RCOM - Regulation Compliance 175,184 RISK - Risk Premiums 8,220 8,254 RMPT - Records Management 52,820 55,495 SPPT - Operations Support (948) 14,154 Expenditures Total Uses $ 3,141,550 $ 3,309,416 FY 2017 Forecast 776,778 21,744 $ 798,522 24,528 32,863 119,487 2,257,205 305,452 7,578 55,021 $ 2,802,134 FY 2018 Adopted 761,000 188,570 $ 949,570 43,033 90,698 2,309,181 8,294 52,707 $ 2,503,913 Revised vs Adopted Variance Variance % 0.00% (551,264) -74.51% $ (551,264) -36.73% (58,863) -100.00% 7,593 21.42% 40,141 79.40% (31,944) -1.36% (570,344) -100.00% (175,184) -100.00% 40 0.48% (2,788) -5.02% (14,154) -100.00% $ (805,503) -24.34% FY 2017 Forecast 21,744 776,778 $ 798,522 2,401,344 78,804 299,802 11,215 10,969 $ 2,802,134 FY 2018 Adopted 761,000 188,570 $ 949,570 2,192,345 86,000 186,417 13,800 25,351 $ 2,503,913 Revised vs Adopted Variance Variance % (739,834) -100.00% 0.00% 188,570 0.00% $ (551,264) -36.73% (415,694) -15.94% (124,233) -59.09% (236,948) -55.97% (33,204) -70.64% 4,576 22.03% $ (805,503) -24.34% Sources and Uses by Category Budget Object Revenues Internal Service Charges Revenues Miscellaneous Revenues Transfers In Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation FY 2016 Actual 655,199 983,201 Total Sources $ 1,638,400 2,677,618 154,002 218,957 81,453 9,520 Total Uses $ 3,141,550 FY 2017 Revised 739,834 761,000 $ 1,500,834 2,608,039 210,233 423,365 47,004 20,775 $ 3,309,416 400 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Procurement Services Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 983,201 Fund 100 Total Sources 983,201 673 - Reprographics Revenues OPER - Operating 655,199 Revenues NRNP - Non Recurring Non Project Fund 673 Total Sources 655,199 Total Sources $ 1,638,400 100 - General Expenditures OPER - Operating 2,445,334 Expenditures NRNP - Non Recurring Non Project 2 Fund 100 Total Uses 2,445,336 673 - Reprographics Expenditures OPER - Operating 696,214 Expenditures NRNP - Non Recurring Non Project Fund 673 Total Uses 696,214 Total Uses $ 3,141,550 FY 2017 Revised $ $ FY 2017 Forecast FY 2018 Adopted 761,000 761,000 776,778 776,778 761,000 761,000 739,834 739,834 1,500,834 21,744 21,744 798,522 188,570 188,570 949,570 $ $ Revised vs Adopted Variance Variance % - $ (739,834) 188,570 (551,264) (551,264) 2,482,132 2,482,132 2,472,154 2,472,154 2,503,913 2,503,913 21,781 21,781 739,834 87,450 827,284 3,309,416 329,980 329,980 2,802,134 2,503,913 (739,834) (87,450) (827,284) (805,503) $ $ $ 0.00% 0.00% -100.00% 0.00% -74.51% -36.73% 0.88% 0.00% 0.88% -100.00% -100.00% -100.00% -24.34% Staffing by Activity Activity Executive Management O Procurement Services P Printing Services P Records Management R Department Total FY 2016 Adopted 1.00 28.75 9.00 0.75 39.50 FY 2017 Revised 0.50 25.25 0.75 26.50 FY 2017 Forecast 0.50 26.25 2.00 0.75 29.50 FY 2018 Adopted 0.50 25.25 0.75 26.50 Revised vs Adopted Variance Var % 0.0% 0.0% N/A 0.0% 0.0% Staffing by Market Range Title Market Range Admin/Operations Specialist Administrative Services Manage Administrative Staff Supv Business/Systems Analyst-Sr/Ld Deputy Director - MaterialsMgt Director - Materials Mgt Grant/Contract Administrator Human Resources Specialist Office Assistant Office Assistant Specialized Procurement Officer - County Procurement Officer Ld -County Procurement Specialist Procurement Supervisor -County Program Coordinator Programmer/Analyst Reprographic Supervisor Reprographic Technician Strat Procuremnt Consltnt-Cnty Training Officer Department Total FY 2016 Adopted 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 11.00 1.00 2.00 2.00 1.00 1.00 1.00 6.00 0.50 1.00 39.50 FY 2017 Revised 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 8.00 1.00 1.00 2.00 1.00 1.00 0.50 1.00 26.50 401 FY 2017 Forecast 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 9.00 1.00 1.00 2.00 1.00 1.00 2.00 0.50 1.00 29.50 FY 2018 Adopted 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 8.00 1.00 1.00 2.00 1.00 1.00 0.50 1.00 26.50 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Procurement Services Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Var % 30.50 26.50 27.50 26.50 - 9.00 - 2.00 - - N/A 39.50 26.50 29.50 26.50 - 0.0% 673 Reprographics Department Total Revised vs Adopted Variance 0.0% Budget Highlights General Fund (100) Operating  Increase General Fund by $14,148 for the loss of allocation to Fund 673 for personnel. Reprographics Fund (673) Operating  The Printing Services activity was discontinued in FY 2017 and the Reprographics shop was closed. This resulted in the decrease of $739,834 in operating revenue and expenses for the Office of Procurement Services as well as the reduction in 9.4 FTE.  The negative ending fund balance in the Reprographics fund will be compensated by the General Fund. Reprographics Fund (673) Non Recurring  Increase one time revenue by $188,570 in the Reprographics (673) Fund for the closeout of this program and transfer in of funds from the General Fund.  Three positions dedicated to the Enterprise Resource Planning project are also eliminated in FY 2018 as that project has concluded. Programs and Activities Procurement Services Program The purpose of the Procurement Services Program is to provide procurement services to County departments so they can continue to provide mission critical services to the general public. Activities that comprise this program include:  Procurement Services Procurement Services Activity The purpose of the Procurement Services Activity is to provide value, guidance and support service to County departments so they can have the goods/services they need to operate in fulfillment of their mission while maintaining statutory compliance, and supporting the principles of public procurement. Mandates: A.R.S. §41-2501 establishing County purchasing procedures. 402 Maricopa County FY 2018 Adopted Budget Measure Type Result Measure Description Percent of respondents indicating 'very satisfied' or 'satisfied' on the Procurement Customer Satisfaction Survey Result Percentage of expenditure for goods/services/construction managed through procurement services Result Percent of new contracts written to include acceptable environmental standards consistent with Board policy language Result Percent of new construction project contracts which contain acceptable environmental standards consistent with Board policy Output Number of new contracts with acceptable environmental standards consistent with Board policy Output Demand Number of new contracts provided Number of new construction project contracts requested Demand Demand Number of new contracts for goods/services requested Number of new contracts for construction project requested Demand Dollar value of expenditures for goods/services/construction Expenditure Ratio Department Budgets — Expanded Procurement Services FY 2016 Actual FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % 63.6% 70.8% 70.8% 71.0% 0.2% 0.3% N/A 90.8% 90.8% 90.8% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 333 333 359 359 359 359 365 365 6 6 1.7% 1.7% 44 95 100 95 100 97 100 2 - 2.1% 0.0% 44 95 95 97 2 2.1% - 533,070,840 533,070,840 535,612,543 2,541,703 0.5% Cost per new contract provided $ 6,572.13 $ 6,521.24 $ 6,287.48 $ TOTAL SOURCES $ 983,201 $ 761,000 $ 776,778 $ TOTAL USES $ 2,188,518 $ 2,341,125 $ 2,257,205 $ 6,326.52 $ (194.72) -3.1% Revenue 761,000 $ - 0.0% Expenditure 2,309,181 $ (31,944) -1.4% Records Management Program The purpose of the Records Management Program is to provide guidance and direction to County agencies so they can serve the information needs of Maricopa County residents in compliance with state statute. Activities that comprise this program include:  Records Management Records Management Activity The purpose of the Records Management Activity is to provide guidance and direction to the County agencies so they can service the information needs of Maricopa County residents in compliance with state statute. Mandates: A.R.S. § 41-151 establishing state and local records management procedures. Measure Type Result Measure Description Percentage of requests for service fulfilled within 7 days Output Output Demand Expenditure Ratio Number of requests for records management services fulfilled within 7 days Number of records management services provided Requests for services Cost per records management services provided FY 2016 Actual FY 2017 Revised 62.5% 400 400 250 FY 2017 Forecast 70.0% 500 500 350 FY 2018 Adopted 70.0% 500 500 350 Rev vs Adopted Variance Var % 75.0% 450 450 325 5.0% (50) (50) (25) $ 132.05 $ 110.99 $ 110.04 $ 117.13 $ $ 52,820 $ 55,495 $ 55,021 $ 52,707 $ 7.1% -10.0% -10.0% -7.1% 6.14 5.2% (2,788) -5.3% Expenditure TOTAL USES Activity Narrative: It is anticipated by the department that as new State requirements are established, the department will re-educate County agencies on the changes in records management. The department expects that the demand and output will increase slightly over the FY 2016 actuals. 403 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Procurement Services Appropriated Budget Reconciliation General Fund (100) Operating FY 2017 Adopted Budget Expenditure Revenue $2,438,032 $761,000 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $44,100 $44,100 Employee Compensation and Benefits Total $44,100 FY 2017 Revised Budget $2,482,132 $761,000 FY 2018 Baseline Budget $2,482,132 $761,000 Base Adjustments: Base Adjustments: Base Telecom Adjustment $7,593 Loss of Allocation to F673 for Personnel $14,148 Risk Management Adjustment $40 Base Adjustments Total $21,781 Base Adjustments Total $21,781 FY 2018 Adopted Budget $2,503,913 $761,000 0.88% 0% Expenditure Revenue FY 2017 Adopted Budget $87,450 $0 FY 2017 Revised Budget $87,450 $0 Percent Change From Baseline Reprographics Fund (673) Non Recurring Non Project Non Recurring: Non Recurring: Other Non Recurring ($87,450) Non Recurring Total ($87,450) Non Recurring Total ($87,450) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: One-time Fund Transfer $188,570 Non Recurring Total $188,570 Non Recurring Total $188,570 FY 2018 Adopted Budget $0 404 $188,570 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Procurement Services Reprographics Fund (673) Fund Balance Summary Actual Adopted FY 2016 FY 2017 Revised Forecast Recomm FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 160,681 $ 87,450 $ 87,450 $ 119,666 $ Sources Operating $ 655,199 $ 739,834 $ 739,834 $ 21,744 $ Non-Recurring - - - - $ 655,199 $ 739,834 $ 739,834 $ 21,744 $ Uses Operating $ 696,214 $ 739,834 $ 739,834 $ 329,980 $ - 87,450 Total Uses: $ 696,214 Structural Balance $ (41,015) $ Accounting Adjustments $ Ending Spendable Fund Balance: Restricted $ Committed Assigned Unassigned Total Ending Spendable Fund Balance $ - 119,666 119,666 $ 827,284 - 87,450 $ 827,284 $ 329,980 188,570 Total Sources: Non-Recurring (188,570) 188,570 - $ - - $ - $ (308,236) $ - $ - $ - $ - $ - $ - $ - $ $ (188,570) (188,570) $ - $ 405 $ $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defense System Analysis by Jon Vandevoort, Budget Analyst Summary Mission The mission of Public Defense Services (PDS) is to furnish quality legal representation to indigent individuals assigned to us by the court so they will be provided the benefit of the protection of their fundamental legal rights, as guaranteed to everyone. Vision The vision of Public Defense Services is to Deliver America’s Promise of Justice for All. Strategic Goals Safe Communities By July 2019, 100% of capital trial and capital post-conviction relief cases that do not have representation conflicts will be assigned to staffed offices, thereby capitalizing on the management controls inherent in those offices and ultimately resulting in improved quality control for clients and improved cost control for citizens. Status: Three cases have been assigned to the Office of Contract Counsel YTD in FY 2017 due to capacity limitations in the staffed offices. Cases assigned to PDS that require treatment as capital have increased notably this year. Safe Communities By July 2019, 80% or more of all clients in non-capital and non-dependency cases will be represented by attorneys in the staffed offices (in the areas in which the various offices practice), thereby capitalizing on the management controls inherent in those offices and ultimately resulting in improved quality control for clients and improved cost control for citizens. Status: Public Defense System currently projects that this goal will be met in FY 2017. However, the growth anticipated for FY 2018 may not be possible (or even financially beneficial) to handle in a staffed office. Safe Communities By July 2019, 25% or more of all dependency matters (one child and one parent) will be represented by attorneys in the staffed offices (in the areas in which the various offices practice), thereby capitalizing on the management controls inherent in those offices and ultimately resulting in improved quality control for clients and improved cost control for citizens. Status: Public Defense System currently projects that this goal will be met in FY 2017. However, the growth anticipated for FY 2018 may not be possible (or even financially beneficial) to handle in a staffed office. 406 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Sources and Uses by Program and Activity Activity Revenues BUAS - Business Application Dev Supp CPCR - Capital Post Conviction Relief GGOV - General Government HRAC - Human Resources NCFR - Non Capital Felony Rep FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 131,495 Revised vs Adopted Variance Variance % 1,046 1,046 34,319 33,273 - - 44,648 - - 0.0 (11,294) - - - - 0.0 366,436 346,113 315,110 285,490 1,140,004 1,063,965 1,067,629 1,074,432 (60,623) 10,467 3,181.0% -17.5% 1.0% ODIR - Executive Management Revenues Total Sources $ 34,427 1,661,068 Expenditures ADAP - Appeal NC PCR Representation 5,738,930 6,176,330 6,118,192 6,384,331 208,001 3.4% 1,789,253 2,151,196 2,321,060 2,658,000 506,804 23.6% BDFS - Budget and Financial Services 717,563 761,513 752,302 767,243 BUAS - Business Application Dev Supp 634,002 671,629 421,383 569,437 CAPP - Capital Representation 19,216,604 20,838,780 19,552,830 21,954,583 CDRE - Child Dependency Rep 1,491,754 1,753,866 1,668,240 1,664,137 (89,729) -5.1% CPCR - Capital Post Conviction Relief 5,250,280 6,345,922 4,435,822 5,208,746 (1,137,176) -17.9% 506,240 322,982 404,964 316,331 (6,651) -2.1% 1,364,368 1,631,708 1,496,676 1,701,694 69,986 4.3% 555,590 818,652 814,223 943,867 125,215 15.3% IRSS - Indigent Rep Support Svcs 1,575,806 1,800,685 1,317,855 1,322,127 (478,558) -26.6% JDIR - Juv Del Incorr Representation 2,661,313 2,659,393 2,655,509 2,592,997 (66,396) -2.5% 250 3,065 5,021 4,979 1,914 62.4% 9,978,479 11,884,576 10,785,831 10,659,163 877,390 1,018,220 1,244,196 1,353,503 AGLR - Adult Guardian Ad Litem Rep FACI - Facilities Management HRAC - Human Resources INFR - Infrastructure JEMR - Juvenile Emancipation Rep JGAL - Juvenile GAL Representation JUAP - Juvenile Appeal Representation JUNR - Juvenile Notification Rep JUPR - Juvenile Probation Rep MENR - Mental Health Representation MISS - Misdemeanor Representation MPOS - Elected and Statutory officials NCFR - Non Capital Felony Rep ODIR - Executive Management PADR - Parental Dependency Rep PROB - Probate Representation RECO - Records Management RISK - Risk Premiums SEVP - Sexually Violent Person Rep $ 32,385 1,443,509 $ 21,257 1,449,690 $ 1,394,241 $ (32,385) (49,268) 5,730 (102,192) 1,115,803 (1,225,413) -100.0% -3.4% 0.8% -15.2% 5.4% -10.3% 335,283 32.9% (15,684) -37.4% 38,050 41,896 34,114 26,212 343,778 300,521 303,033 300,647 126 0.0% 1,619,201 1,684,946 1,723,257 2,070,434 385,488 22.9% 882,445 944,393 842,892 899,302 (45,091) -4.8% 1,025,591 1,007,413 1,091,195 981,055 (26,358) -2.6% 42,405,326 44,175,320 44,061,918 44,584,163 408,843 0.9% 607,089 795,580 783,515 799,385 3,805 0.5% 13,409,665 15,708,199 14,517,443 14,426,360 347,439 427,627 395,511 439,111 3,465,420 3,732,159 3,339,412 3,716,035 400,620 526,916 526,921 539,086 (74,131) (1,281,839) -8.2% 11,484 2.7% (16,124) -0.4% 12,170 2.3% 303,896 330,696 303,125 256,565 SPPT - Operations Support 2,111,555 2,601,503 2,434,710 2,653,315 51,812 2.0% VPPR - Probation Representation 2,114,422 2,467,709 2,204,786 2,269,442 (198,267) -8.0% WITR - Witness Representation 30,844 Expenditures Total Uses $ 121,463,163 35,560 $ 133,618,955 37,097 $ 126,593,033 35,405 $ 132,097,655 (155) $ (1,521,300) -0.4% -1.1% 407 -22.4% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental Revenues Charges For Services FY 2017 Revised FY 2017 Forecast 544,624 569,554 468,468 (76,156) 910,233 34,978 1,007,746 875,255 862,350 2,588 900 469 Revenues Miscellaneous 28,115 22,730 17,317 Total Sources $ Expenditures Supplies Expenditures Other Services Variance 622,619 Revenues Interest Income Expenditures Personal Services Revised vs Adopted FY 2018 Adopted 1,661,068 $ 1,443,509 $ 1,449,690 15,540 $ 1,394,241 $ Variance % -14.0% 4.0% (900) -100.0% (7,190) -31.6% (49,268) -3.4% 71,312,517 74,606,595 74,406,133 75,384,370 777,775 939,541 688,188 447,611 472,485 (215,703) -31.3% 1.0% (2,210,452) -3.8% 47,644,596 57,464,352 50,962,699 55,253,900 Expenditures Leases and Rentals 525,106 346,804 327,467 350,518 3,714 1.1% Expenditures Travel and Transportation 410,478 513,016 449,123 636,382 123,366 24.0% Expenditures Capital Outlay 630,925 Total Uses $ 121,463,163 $ 133,618,955 408 $ 126,593,033 $ 132,097,655 $ (1,521,300) 0.0% -1.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 108,927 Fund 100 Total Sources 108,927 209 - Public Defender Training Revenues OPER - Operating 366,436 Fund 209 Total Sources 366,436 233 - Public Defender Grants Revenues OPER - Operating 210,847 Fund 233 Total Sources 210,847 262 - Public Defender Fill the Gap Revenues OPER - Operating 776,874 Revenues NRNP - Non Recurring Non Project 131,495 Fund 262 Total Sources 908,369 263 - Legal Defender Fill the Gap Revenues OPER - Operating 66,489 Fund 263 Total Sources 66,489 Total Sources $ 1,661,068 100 - General Expenditures OPER - Operating 118,298,375 Expenditures NRNP - Non Recurring Non Project 1,624,606 PCR1 - Capital Post Conviction Relief Expenditures Backlog Fund 100 Total Uses 209 - Public Defender Training Expenditures OPER - Operating FY 2017 FY 2018 Forecast Adopted 32,385 32,385 94,515 94,515 346,113 346,113 315,110 315,110 222,141 222,141 Revised vs Adopted Variance (32,385) (32,385) -100.0% -100.0% 285,490 285,490 (60,623) (60,623) -17.5% -17.5% 197,195 197,195 198,518 198,518 (23,623) (23,623) -10.6% -10.6% 775,462 1,046 776,508 775,462 1,046 776,508 809,552 34,319 843,871 34,090 33,273 67,363 66,362 66,362 1,443,509 66,362 66,362 1,449,690 66,362 66,362 1,394,241 $ 129,353,401 124,075,349 2,721,380 1,116,873 - - - Variance % $ 129,134,413 1,289,869 $ (49,268) 4.4% 3,181.0% 8.7% 0.0% 0.0% -3.4% (218,988) -0.2% (2,721,380) -100.0% 1,289,869 0.0% 119,922,981 132,074,781 125,192,222 130,424,282 (1,650,499) -1.2% 259,588 346,113 293,177 285,490 (60,623) -17.5% 86,158 96,088 94,387 186,538 90,450 94.1% Uses 345,746 442,201 387,564 472,028 29,827 6.7% Uses 211,258 211,258 222,141 222,141 199,192 199,192 198,518 198,518 (23,623) (23,623) 763,895 775,462 746,310 807,679 32,217 4.2% 152,917 38,008 128,786 90,778 238.8% 916,812 813,470 746,310 936,465 122,995 15.1% 66,366 Uses 66,366 Uses $ 121,463,163 66,362 66,362 $ 133,618,955 67,745 67,745 $ 126,593,033 66,362 66,362 $ 132,097,655 Expenditures NRNP - Non Recurring Non Project Fund 209 Total 233 - Public Defender Grants Expenditures OPER - Operating Fund 233 Total 262 - Public Defender Fill the Gap Expenditures OPER - Operating 1CMS - PDS Case Management Expenditures System Fund 262 Total 263 - Legal Defender Fill the Gap Expenditures OPER - Operating Fund 263 Total Total - $ FY 2017 Revised Uses 409 - $ (1,521,300) -10.6% -10.6% 0.0% 0.0% -1.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Staffing by Program and Activity Activity Appeal NC PCR Representation A Budget and Financial Services B Business Application Dev Supp B Capital Post Conviction Relief C Capital Representation C Child Dependency Rep C Elected and Statutory officials M Executive Management O Facilities Management F Human Resources H Juv Del Incorr Representation J Juvenile Appeal Representation J Juvenile GAL Representation J Juvenile Probation Rep J Mental Health Representation M Misdemeanor Representation M Non Capital Felony Rep N Operations Support S Parental Dependency Rep P Probation Representation V Records Management R Sexually Violent Person Rep S Department Total FY 2016 Adopted 35.98 11.75 4.00 9.31 109.40 4.35 5.00 4.38 0.20 13.15 23.02 2.25 44.18 3.38 14.00 6.80 342.42 39.22 64.75 17.33 50.00 1.90 806.77 FY 2017 Revised 36.74 11.50 4.00 8.69 118.60 3.37 5.00 5.93 0.40 17.15 21.23 2.00 40.25 3.00 14.50 6.90 353.92 42.57 67.90 18.33 71.80 2.10 855.88 410 FY 2017 Forecast 36.44 11.55 4.00 8.81 116.37 3.55 5.00 5.93 0.40 16.65 22.37 2.00 41.05 2.68 14.50 7.90 350.13 41.92 66.90 18.83 71.00 2.60 850.58 FY 2018 Adopted 39.74 11.55 4.00 8.69 120.88 3.40 5.00 5.93 0.40 17.15 21.53 2.00 40.38 2.67 14.50 6.90 351.52 42.32 67.90 17.83 72.00 2.60 858.88 Revised vs Adopted Variance Var % 3.00 8.2% 0.05 0.4% 0.0% (0.00) -0.1% 2.29 1.9% 0.03 0.9% 0.0% 0.0% 0.0% 0.0% 0.30 1.4% 0.0% 0.13 0.3% (0.33) -11.0% 0.0% 0.0% (2.40) -0.7% (0.25) -0.6% 0.0% (0.50) -2.8% 0.20 0.3% 0.50 23.8% 3.00 0.4% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Administrative Supervisor Administrator Attorney Business/Systems Analyst Deputy Director - Lgl Defense Director - Legal Defense Director - Public Defense Svcs Exec Assistant to Director Finance Manager - Large Finance/Business Analyst Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Specialist Investigations Supv - Defense Investigator - Defense IT Program Manager Justice System Administrator Justice System Clerk Justice System Clerk Associate Justice System Clerk Senior Justice System Clerk Supv Legal Assistant Legal Assistant Supervisor Legal Order Server Legal Services Manager Legal Support Specialist Legal Support Supervisor Management Analyst Mitigation Spec - Capital Supv Mitigation Specialist Mitigation Specialist -Capital Mitigation Specialist Supv Office Assistant Office Assistant Specialized Operations/Program Manager Programmer/Analyst Programmer/Analyst - Sr/Ld Social Worker Social Worker Supervisor Trainer Department Total FY 2016 Adopted FY 2017 Revised 6.00 6.00 3.00 2.00 390.77 6.00 3.00 4.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 5.00 43.00 1.00 21.50 18.00 32.00 8.00 42.00 3.00 3.00 4.00 78.00 13.00 1.00 16.00 21.00 2.00 1.00 23.00 14.50 2.00 1.00 1.00 18.00 2.00 2.00 806.77 FY 2017 Forecast 6.00 9.00 3.00 1.00 404.88 6.00 4.00 4.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 3.00 5.00 44.00 1.00 1.00 32.50 19.00 39.00 9.00 45.00 3.00 3.00 4.00 79.00 13.00 1.00 2.00 17.00 25.00 1.00 22.00 14.50 1.00 1.00 1.00 17.00 2.00 2.00 855.88 FY 2018 Adopted 6.00 8.00 3.00 1.00 403.58 6.00 4.00 4.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 3.00 5.00 44.00 1.00 1.00 32.50 19.00 39.00 9.00 45.00 3.00 3.00 4.00 79.00 13.00 1.00 2.00 17.00 22.00 1.00 22.00 14.50 1.00 1.00 1.00 17.00 2.00 2.00 850.58 6.00 8.00 3.00 1.00 404.87 6.00 4.00 4.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 3.00 5.00 45.00 1.00 1.00 32.50 19.00 39.00 9.00 45.00 3.00 3.00 4.00 79.00 13.00 1.00 2.00 19.00 25.00 1.00 22.00 15.52 1.00 1.00 1.00 17.00 2.00 2.00 858.88 Revised vs Adopted Variance Var % 0.0% (1.00) -11.1% 0.0% 0.0% (0.01) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 2.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (0.00) 0.0% 0.0% 0.0% 0.0% (0.00) 0.0% 0.0% 0.0% 0.0% 2.00 11.8% 0.0% 0.0% 0.0% 1.02 7.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 3.00 0.4% Staffing by Fund Fund 100 General FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 792.77 842.34 837.04 844.59 2.25 209 Public Defender Training 3.00 3.00 3.00 3.00 - 0.0% 233 Public Defender Grants 2.00 1.54 1.54 2.29 0.75 48.7% 262 Public Defender Fill the Gap Department Total 0.3% 9.00 9.00 9.00 9.00 - 0.0% 806.77 855.88 850.58 858.88 3.00 0.4% Budget Highlights Public Defense System General Fund (100) Operating  Increase Internal Service Charges by $12,170 for the impact of the changes in risk management. 411 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System  Increase Internal Service Charges by $125,215 for the impact of the changes in base telecommunication.  Decrease Regular Pay and Benefits by $3,603 due to removal of an inactive position.  Increase overall PDS Personnel savings by $349,757. Public Defense System General Fund (100) Non Recurring Non Project  Carry forward $1,289,869 from FY 2017 in Contract Counsel to address a backlog of Capital PostConviction Relief cases. Public Defense System Training Fund (209) Operating  Public Defense caseload volume decrease of $60,623 in revenues and expenditures. Public Defense Training Fund (209) Non Recurring Non Project  Budget expenditures of $186,538 for Continuing Legal Education for the Public Defender ($110,011), the Legal Defender ($64,713) and the Legal Advocate ($11,814). Public Defender Grants Fund (233)  Public Defense caseload volume decrease of $23,623 in revenues and expenditures. Public Defender (520) Fill the Gap Fund (262) Operating  Increase Personnel Savings by $1,873.  Public Defense caseload volume increase of $34,090 in revenues and expenditures. Public Defender (520) Fill the Gap Fund (262) Non Recurring Non Project  Increase revenue in the amount of $34,319 due to a drawdown from fund balance held in Treasurer’s Fund 713 for funding the PDS case management system project. Public Defender (520) Fill the Gap Fund (262) PDS Case Management System  Increase expenditures to $128,786 for carry forward of funding for the PDS case management system project. Programs and Activities Adult Criminal Representation Program The purpose of the Adult Criminal Representation Program is to provide effective legal representation to assigned indigent adults charged with, or appealing convictions of, felony and misdemeanor offenses so they can be assured that their rights are protected as required by Federal and State law. Activities that comprise this program include:  Capital Representation  Witness Representation  Non-Capital Felony Representation   Misdemeanor Representation Capital Post-Conviction Relief Representation  Probation Representation  Appeal and Non Capital Post-Conviction Relief Representation 412 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Capital Representation Activity The purpose of the Capital Representation Activity is to provide effective legal representation to assigned indigent adults charged with capital offenses so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. The United States and Arizona Constitutions as well as A.R.S. §13-4234 establish that all indigent capital defendants are entitled to court-appointed counsel. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of capital cases with disposition less than capital. Output Output Demand Number of capital cases resolved to conclusion. Average capital cases open monthly. Net capital cases assigned. Expenditure Ratio Expense per open capital case. Rev vs Adopted Variance Var % 83.3% 89.3% 89.3% 86.5% -2.8% -3% 18 117 38 28 122 34 28 124 34 37 140 42 9 18 8 32.1% 14.7% 23.5% $ 163,656.99 $ 170,809.67 $ 157,684.11 $ 156,896.90 $ (13,912.77) -8.1% Expenditure TOTAL USES $ 19,216,604 $ 20,838,780 $ 19,552,830 $ 21,954,583 $ 1,115,803 5.4% Activity Narrative: “Capital Cases” are: 1) those in which a Notice of Intent to Seek the Death Penalty has been filed; 2) those in which an Extension of Time to File Notice of Intent to Seek the Death Penalty has been filed; and/or 3) those in which the time to file a Notice of Intent to Seek the Death Penalty has not expired and in which informal information indicates the case is likely to be capital. An additional 2.7 capital cases are anticipated to be open/assigned to the Office of Contract Counsel in FY 2018. PDS also anticipates a return to more active case representation. FY 2017 has been abnormally inactive in the capital case activities. Funding in PDS should be sufficient for the associated spending increases. The FY 2018 budget also includes $262,687 for Capital Triage positions. Capital Post-Conviction Relief Representation Activity The purpose of the Capital Post-Conviction Relief Representation Activity is to provide effective legal representation to assigned indigent adults in capital post-conviction relief matters so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of capital post-conviction relief cases in which the outcome is other than affirmed. 100.0% 33.3% 33.3% 20.0% -13.3% -0.4 Output Number of capital post-conviction relief cases in which representation is terminated. 3 8 8 5 (3) -0.375 Output Average capital post-conviction relief cases open monthly. 45 41 45 46 5 12.6% Output Number of capital post-conviction relief decisions received. 1 3 3 5 2 66.7% Demand Expenditure Ratio Net capital post-conviction relief cases assigned. Expense per open capital post-conviction relief case. 7 5 (2) 98,573.82 $ 114,226.89 $ (42,462.55) -28.6% -27.1% 2 7 $ 115,823.52 $ 156,689.43 $ Expenditure TOTAL USES $ 5,250,280 $ 6,345,922 $ 4,435,822 $ 5,208,746 $ (1,137,176) -17.9% Activity Narrative: FY 2017 has been abnormally inactive in the capital case activities, but it is projected to increase. Funding in PDS should be sufficient for the associated spending increases. 413 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Non-Capital Felony Representation Activity The purpose of the Non-Capital Felony Representation Activity is to provide effective legal representation to assigned indigent adults charged with non-capital felonies so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of non-capital felony cases with disposition to lesser charges or fewer counts. 86.1% 79.1% 79.1% 86.3% 7.3% 9.2% Result Percent of non-capital felony complex cases resolved by the staffed offices within 365 days of assignment. 49.8% 50.5% 50.5% 53.3% 2.9% 5.7% Result Percent of non-capital felony non-complex cases resolved by the staffed offices within 180 days of assignment. 87.1% 87.8% 87.8% 87.8% -0.1% -0.1% Result Percent of non-capital felony cases resolved to conclusion by the staffed offices in the Regional Court Centers or Early Disposition Courts. 67.1% 66.8% 66.8% 71.0% 4.2% 6.3% Output Number of non-capital felony cases resolved to conclusion. 24,421 24,570 24,570 23,371 -1,199 -4.9% Output Number of non-capital felony complex cases resolved by the staffed offices. 209 218 218 180 -38 -17.4% Output Number of non-capital felony non-complex cases resolved by the staffed offices. 17,324 16,932 16,932 16,800 -132 -0.8% Demand Expenditure Ratio Net non-capital felony cases assigned. Expense per non-capital felony case resolved to conclusion. 1,246 109.73 4.8% 6.1% $ 26,833 1,736.43 $ 26,160 1,797.94 $ 26,160 1,793.32 $ 27,406 1,907.67 $ Revenue TOTAL SOURCES $ 1,140,004 $ 1,063,965 $ 1,067,629 $ 1,074,432 $ 10,467 1.0% TOTAL USES $ 42,405,326 $ 44,175,320 $ 44,061,918 $ 44,584,163 $ 408,843 0.9% Expenditure Activity Narrative: A 4.8% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Appeal and Non-Capital Post-Conviction Relief Representation Activity The purpose of the Appeal and Non-Capital Post-Conviction Relief Representation Activity is to provide effective legal representation to assigned indigent adults for appeal or post-conviction relief matters so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of appeal and non-capital trial/post-conviction relief cases in which the outcome is beneficial to the client. 11.0% 9.3% 9.3% 12.0% 2.7% 28.7% Output Number of appeal and non-capital post-conviction relief cases in which representation is terminated. 1,509 1,192 1,192 1,227 35 2.9% Output Number of appeal and non-capital trial/post-conviction relief decisions received. 564 570 570 585 15 2.6% Demand Net appeal and non-capital post-conviction relief cases assigned. 1,182 1,192 1,192 1,263 71 6.0% Expenditure Ratio Expense per appeal/non-capital post-conviction relief case in which representation is terminated. 21.72 0.4% $208,001 3.4% $ 3,803.13 $ 5,181.48 $ 5,132.71 $ 5,203.20 $ Expenditure TOTAL USES $5,738,930 $6,176,330 $6,118,192 $6,384,331 Activity Narrative: A 6.0% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Please also note the FY 2018 budget includes $206,258 for Juvenile Life Sentence Post-Conviction Relief positions. 414 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Misdemeanor Representation Activity The purpose of the Misdemeanor Representation Activity is to provide effective legal representation to assigned indigent adults charged with misdemeanors so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of misdemeanors with disposition to lesser charges or fewer counts. Output Number of misdemeanor representation cases resolved to conclusion. Demand Expenditure Ratio Net misdemeanor cases assigned. Expense per misdemeanor case resolved to conclusion. Var % 96.6% 93.0% 93.0% 93.3% 0.3% 0.3% 1,716 1,320 1,320 1,607 287 21.7% 146 (155.83) 7.7% -21.8% (45,091) -4.8% 1,914 514.25 $ Rev vs Adopted Variance $ 1,888 715.45 $ 1,888 638.55 $ 2,034 559.62 $ Expenditure TOTAL USES $ 882,445 $ 944,393 $ 842,892 $ 899,302 $ Activity Narrative: A 7.7% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Probation Representation Activity The purpose of the Probation Representation Activity is to provide effective legal representation to assigned indigent adults with pending probation matters, who do not have other accompanying criminal matters, so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of probation violation court representation cases with disposition other than revocation. 65.6% 65.8% 71.8% 70.5% 4.7% 7.1% Output Number of probation violation court representation cases resolved to conclusion. 9,571 10,028 10,028 10,751 723 7.2% Output Number of probation violation court representation cases with disposition hearing results. 8,146 8,590 8,590 9,353 763 8.9% Demand Net probation violation court representation cases assigned. 10,028 11,622 11,622 12,271 649 5.6% Expenditure Ratio Expense per probation violation court representation case resolved to conclusion. (34.99) -14.2% (198,267) -8.0% $ 220.92 $ 246.08 $ 219.86 $ 211.09 $ Expenditure TOTAL USES $ 2,114,422 $ 2,467,709 $ 2,204,786 $ 2,269,442 $ Activity Narrative: A 5.6% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Witness Representation Activity The purpose of the Witness Representation Activity is to provide effective legal representation to assigned indigent adult witnesses who may testify in criminal matters so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Adult Criminal Representation Program. 415 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Percent of Witness representation cases closed. Witness representation cases closed. Net Witness representation cases assigned. Expense per Witness representation case closed. $ 84.6% 88 104 350.50 $ 113.0% 104 92 341.92 $ 113.0% 104 92 356.70 $ Rev vs Adopted Variance 100.0% 84 84 421.49 $ Var % -13.0% -20 -8 79.57 -11.5% -19% -9% 23% (155) -0.4% Expenditure TOTAL USES $ 30,844 $ 35,560 $ 37,097 $ 35,405 $ Activity Narrative: Expenditures have remained relatively steady since FY 2014, as have the number of cases assigned and closed. Juvenile Representation Program The purpose of the Juvenile Representation Program is to provide effective legal representation to assigned indigent persons in juvenile court so they can be assured that their rights are protected as required by law. Activities that comprise this program include:  Child Dependency Representation  Juvenile Emancipation Representation  Juvenile Notification Representation  Juvenile Probation Representation  Juvenile Delinquency & Incorrigibility Representation  Juvenile Appeal Representation  Parental Dependency Representation  Juvenile Guardian ad Litem Representation Child Dependency Representation Activity The purpose of the Child Dependency Representation Activity is to provide legal representation, when appointed by the Court, to indigent children in Juvenile Court dependency/severance matters so they can be assured the advocacy required by law. Mandates: A.R.S. §8-841 establishes that the court must appoint counsel to indigent parties in child dependency cases. 416 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of child severance matters (1 child & 1 parent) in which the court finds in conformity with client position. 88.7% 86.4% 86.4% 95.4% 8.9% 10.3% Result Percent of child guardianship matters (1 child & 1 parent) in which the court finds in conformity with client position. 91.2% 87.0% 87.0% 94.1% 7.1% 8.2% Result Percent of child dependency matters (1 child & 1 parent) in which the court finds in conformity with client position. 88.1% 84.4% 84.4% 92.0% 7.6% 9.0% Output Number of child dependency (1 child & 1 parent) resolutions. 2,032 1,798 1,428 1,844 46 2.6% Output Number of child representation (1 child & 1 parent) court dependency findings. 1,563 1,269 1,269 1,246 (23) -1.8% Output Number of child representation (1 child & 1 parent) court severance findings. 311 236 236 390 154 65.3% Output Number of child representation (1 child & 1 parent) court guardianship findings. 273 200 200 306 106 53.0% Output Average child dependency matters (1 child & 1 parent) open monthly. 4,178 4,270 4,072 3,710 (561) -13.1% Demand Demand Net child dependency assignments (1 child & 1 parent). Net child severance petitions/motions filed (1 child & 1 parent). 1,848 461 1,897 476 1,897 476 1,434 426 (463) (50) -24.4% -10.5% Demand Net child guardianship petitions/motions filed (1 child & 1 parent). 311 224 224 282 58 25.9% Expenditure Ratio Expense per child dependency resolution (1 child & 1 parent). $ 734.13 $ 975.45 $ 1,168.24 $ 902.46 $ (72.99) -7.5% Expenditure Ratio Expense per open child dependency matter (1 child & 1 parent). $ 357.02 $ 410.73 $ 409.69 $ 448.60 $ 37.87 9.2% (89,729) -5.1% Expenditure TOTAL USES $ 1,491,754 $ 1,753,866 $ 1,668,240 $ 1,664,137 $ Activity Narrative: The demand for net child dependency assignments is anticipated to decrease by 10.5% in FY 2018. Juvenile Delinquency and Incorrigibility Representation Activity The purpose of the Juvenile Delinquency and Incorrigibility Representation Activity is to provide effective legal representation to assigned indigent juveniles charged with incorrigible or delinquent acts so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Juvenile Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of juvenile delinquency and incorrigibility cases with disposition to lesser charges or fewer counts. 75.8% 77.8% 77.8% 76.3% -1.5% -1.9% Output Number of juvenile delinquency and incorrigibility cases resolved to conclusion. 4,355 4,216 4,216 4,328 112 2.7% Output Number juvenile delinquency and incorrigibility report and review cases resolved to conclusion by the staffed offices. 423 518 518 298 -220 -42.5% Demand Net juvenile delinquency and incorrigibility report and review cases assigned to the staffed offices. 348 440 440 284 -156 -35.5% Demand Net juvenile delinquency and incorrigibility cases assigned. 4,466 4,474 4,474 4,438 -36 -0.8% Expenditure Ratio Expense per juvenile delinquency and incorrigibility case resolved to conclusion. (31.66) -5.0% (66,396) -2.5% $ 611.09 $ 630.79 $ 629.86 $ 599.12 $ Expenditure TOTAL USES $ 2,661,313 $ 2,659,393 $ 2,655,509 $ 2,592,997 $ Activity Narrative: New Demand and Output measures were added for FY 2017 to help the staffed offices track “Report and Review” cases. The FY 2018 budget includes a 2.5% expenditure reduction from the FY 2017 revised budget, mirroring further decreases in output and demand. 417 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Juvenile Emancipation Representation Activity The purpose of the Juvenile Emancipation Representation Activity is to provide legal representation, when appointed by the court, to juveniles pursuing legal emancipation so they can obtain emancipation. Mandates: This activity supports the overall mandate of the Juvenile Representation Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of juvenile emancipation cases in which emancipation is granted. N/A 100% 100% Output Demand Expenditure Ratio Number of juvenile emancipation cases resolved. Net juvenile emancipation cases assigned. Expense per juvenile emancipation case resolved. N/A 1 N/A 1 6 3,065.00 1 6 5,537.00 $ $ Rev vs Adopted Variance 6% $ 16 14 311.19 $ Var % -94% -93.75% 15 8 (2,753.81) 1500% 133% -89.8% Expenditure TOTAL USES $ 250 $ 3,065 $ 5,021 $ 4,979 $ 1,914 62.4% Activity Narrative: The small number of Emancipation cases assigned from year to year can result in significant percentage variances with a change of just a few cases. All of these cases are assigned to contract counsel. Juvenile Guardian ad Litem Representation Activity The purpose of the Juvenile Guardian ad Litem Representation Activity is to provide effective advocacy, when appointed by the Court, for indigent persons in Juvenile Court so they can be assured that their best interests are presented. Mandates: A.R.S. §8-221 requires that a guardian ad litem be appointed to represent the child in any case involving allegations of abuse or other threats to the child’s well-being. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of Juvenile Guardian ad Litem matters (1 child & 1 parent) in which the court finds in conformity with the guardian ad litem’s position. 93.6% 94.7% 94.7% 91.7% -3.0% -3.1% Result Percent of Juvenile Guardian ad Litem severance matters (1 child & 1 parent) in which the court finds in conformity with the guardian ad litem’s position. 98.2% 97.7% 97.7% 98.5% 0.8% 0.8% Result Percent of Juvenile Guardian ad Litem guardianship matters (1 child & 1 parent) in which the court finds in conformity with the guardian ad litem’s position. 98.4% 99.1% 99.1% 98.4% -0.6% -0.6% Output Number of Juvenile Guardian ad Litem (1 child & 1 parent) resolutions. 16,739 15,317 15,317 17,010 1,693 11.1% Output Number of Juvenile Guardian ad Litem representation (1 child & 1 parent) court findings. 14,944 13,148 13,148 13,670 522 4.0% Output Number of Juvenile Guardian ad Litem representation (1 child & 1 parent) court severance findings. 5,986 5,364 5,364 6,430 1,066 19.9% Output Number of Juvenile Guardian ad Litem representation (1 child & 1 parent) court guardianship findings. 2,805 2,540 2,540 2,046 (494) -19.4% Output Average Juvenile Guardian ad Litem matters (1 child & 1 parent) open monthly. 29,249 29,821 28,989 23,771 (6,051) -20.3% Demand Net Juvenile Guardian ad Litem assignments (1 child & 1 parent). 15,823 18,116 18,116 13,182 (4,934) -27.2% Demand Net Juvenile Guardian ad Litem severance petitions/motions filed (1 child & 1 parent). 6,160 5,308 5,308 6,102 794 15.0% Demand Net Juvenile Guardian ad Litem guardianship petitions/motions filed (1 child & 1 parent). 3,059 2,920 2,920 2,436 (484) -16.6% Expenditure Ratio Expense per Juvenile Guardian ad Litem resolution (1 child & 1 parent). $ 596.12 $ 775.91 $ 704.17 $ 626.64 $ (149.27) -19.2% Expenditure Ratio Expense per open Juvenile Guardian ad Litem matter (1 child & 1 parent). $ 341.15 $ 398.53 $ 372.07 $ 448.42 $ 49.89 12.5% $ 11,884,576 $ 10,785,831 $ 10,659,163 $ (1,225,413) -10.3% Expenditure TOTAL USES $ 9,978,479 418 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Activity Narrative: The demand for net juvenile guardian ad litem assignments is anticipated to decrease 27.2%. The FY 2018 expenditures are budgeted lower than revised by 10.3%. Juvenile Appeal Representation Activity The purpose of the Juvenile Appeal Representation Activity is to provide effective legal representation to assigned indigent persons appealing their Juvenile Court matters so they can be assured that their legal rights are protected as required by law. Mandates: A.R.S. §8-221 establishes that a juvenile, parent, or guardian who is indigent is entitled to counsel appointed by the juvenile court. A.R.S. §8-235 establishes that the court must appoint an attorney to any indigent party appealing a decision in juvenile court. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of juvenile appeal dependency cases in which the court adopts the position advocated in the appeal. 0.0% 0.7% 0.7% 1.3% 0.6% 77% Result Percent of juvenile appeal delinquency/incorrigibility cases in which the outcome is beneficial to the client. 25.0% 33.3% 33.3% 22.2% -11.1% -33% Output Number of juvenile appeal cases in which representation is terminated. 342 149 149 246 97 65.1% Demand Expenditure Ratio Net juvenile appeal cases assigned. Expense per juvenile appeal case in which representation is terminated. 242 (1,331.65) 53.2% -19.5% 335,283 32.9% $ 445 2,565.47 $ 455 6,833.69 $ 455 8,350.31 $ 697 5,502.04 $ Expenditure TOTAL USES $ 877,390 $ 1,018,220 $ 1,244,196 $ 1,353,503 $ Activity Narrative A 53.2% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Juvenile Notification Representation Activity The purpose of the Juvenile Notification Representation Activity is to provide legal representation, when appointed by the court, to juveniles with pregnancy issues so they can be assured that their legal rights are protected as required by law. Mandates: A.R.S. §36-2152 establishes that a pregnant unemancipated minor has a right to courtappointed legal counsel if she is not otherwise represented or waives that right. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent ofjuvenile notification cases in which the court grants the petition. Output Number of juvenile notification cases resolved to conclusion. Demand Expenditure Ratio Net juvenile notification cases assigned. Expense per juvenile notification case resolved to conclusion. $ Rev vs Adopted Variance Var % 0.0% 8.3% 8.3% 3.3% -5.0% -60.0% 53 24 24 30 6 25.0% -6 (871.93) -13.6% -49.9% (15,684) -37.4% 52 717.92 $ 44 1,745.67 $ 44 1,421.42 $ 38 873.73 $ Expenditure TOTAL USES $ 38,050 $ 41,896 $ 34,114 $ 26,212 $ Activity Narrative: The relatively small number of cases assigned and resolved can yield substantial year-to-year variances with just a few cases. Juvenile Probation Representation Activity The purpose of the Juvenile Probation Representation Activity is to provide effective legal representation to assigned indigent juveniles with pending probation matters so they can be assured that their rights are protected as required by law. Mandates: This activity supports the overall mandate of the Juvenile Representation Program. 419 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of juvenile probation cases with disposition other than sentenced to Arizona Department of Juvenile Corrections. Output Number of juvenile probation cases resolved to conclusion. Demand Expenditure Ratio Net juvenile probation cases assigned. Expense per juvenile probation case resolved to conclusion. $ Rev vs Adopted Variance Var % 71.7% 71.3% 71.3% 71.9% 0.6% 0.8% 1,095 1,016 1,016 988 (28) -2.8% (66) 8.51 -6.0% 2.9% 1,105 313.95 $ 1,100 295.79 $ 1,100 298.26 $ 1,034 304.30 $ Expenditure TOTAL USES $ 343,778 $ 300,521 $ 303,033 $ 300,647 $ 126 0.0% Activity Narrative: Demand is anticipated to decline in FY 2018 by 6.0% while expenditures will vary by a minor amount. Parental Dependency Representation Activity The purpose of the Parental Dependency Representation Activity is to provide legal representation, when appointed by the court, to indigent parents in juvenile court dependency/severance matters involving their parental rights so they can be assured that their legal rights are protected as required by law. Mandates: A.R.S. §8-843 establishes that the court must appoint counsel to indigent parents in child dependency cases. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of parental severance matters (1 child & 1 parent) in which the court does not grant the petition/motion. 54.6% 48.5% 48.5% 43.2% -5.3% -11.0% Result Percent of parental guardianship matters (1 child & 1 parent) in which the court does not grant the petition/motion. 63.1% 57.0% 57.0% 52.2% -4.9% -8.5% Result Percent of Parental dependency matters (1 child & 1 parent) in which the court does not grant the petition. 66.3% 68.5% 68.5% 65.4% -3.1% -4.6% Output Number of parental dependency (1 child & 1 parent) resolutions. 14,786 12,925 12,925 14,338 1,413 10.9% Output Number of parental representation (1 child & 1 parent) court dependency findings and dismissals. 14,481 12,687 12,687 14,028 1,341 10.6% Output Number of parental representation (1 child & 1 parent) court severance findings. 4,720 3,366 3,366 4,220 854 25.4% Output Number of parental representation (1 child & 1 parent) court guardianship findings. 737 540 540 648 108 20.0% Output Average parental dependency matters (1 child & 1 parent) open monthly. 20,959 21,704 20,254 15,861 -5,844 -26.9% Demand Net parental dependency assignments (1 child & 1 parent). 12,867 15,751 15,751 10,396 -5,355 -34.0% Demand Net parental severance petitions/motions filed (1 child & 1 parent). 4,853 3,736 3,736 4,436 700 18.7% Demand Net parental guardianship petitions/motions filed (1 child & 1 parent). 796 692 692 704 12 1.7% Expenditure Ratio Expense per parental dependency resolution (1 child & 1 parent). $ 906.92 $ 1,215.33 $ 1,123.21 $ 1,006.16 $ (209.17) -17.2% Expenditure Ratio Expense per open parental dependency matter (1 child & 1 parent). $ 639.80 $ 723.74 $ 716.77 $ 909.57 185.83 25.7% $ 13,409,665 $ 15,708,199 $ 14,517,443 $ 14,426,360 $ (1,281,839) -8.2% $ Expenditure TOTAL USES Activity Narrative: Parental dependency cases can continue for many years, in some cases even until the child turns eighteen. The departments’ workload is continually increasing as more cases are added than closed. 420 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Adult Civil Representation Program The purpose of the Adult Civil Representation Program is to provide effective legal representation to assigned indigent persons in the adult division of the Superior Court for certain civil matters so they can be assured that their rights are protected as required by law. Activities that comprise this program include:  Adult Guardian ad Litem Representation  Mental Health Representation  Sexually Violent Person Representation  Probate Representation Adult Guardian ad Litem Representation Activity The purpose of the Adult Guardian ad Litem Representation Activity is to provide effective legal advocacy to assigned indigent persons in adult court so they can be assured that their best interests are presented. Mandates: A.R.S. §11-584(j) states that the Public Defender shall perform the following duties:…“as attorneys (pursuant to A.R.S. §14-5401) of adults who are unable to effectively manage their affairs or preserve their estates if the court appoints the public defender and the board of supervisors has advised the presiding judge of the county that the public defender is authorized to accept the appointment.” A.R.S. §14-5401 also provides for the appointment of a “conservator or other protective order” for children (subsection 1) and for incapacitated adults (subsection 2). Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of Adult Guardian Ad Litem cases in which court rules in conformity with position advocated. Output Output Number of Adult Guardian Ad Litem court rulings. Number of Adult Guardian Ad Litem cases resolved to conclusion. Demand Expenditure Ratio Number of Adult Guardian Ad Litem cases assigned. Expense per Adult Guardian Ad Litem case resolved to conclusion. $ Rev vs Adopted Variance Var % 99.1% 98.9% 98.9% 98.3% -0.5% -0.6% 1,301 1,636 1,434 1,779 1,434 1,779 1,506 1,927 72 148 5.0% 8.3% 593 170.13 31.0% 14.1% 1,805 1,093.68 $ 1,914 1,209.22 $ 1,914 1,304.70 $ 2,507 1,379.35 $ Expenditure TOTAL USES $ 1,789,253 $ 2,151,196 $ 2,321,060 $ 2,658,000 $ 506,804 23.6% Activity Narrative: A 31.0% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Mental Health Representation Activity The purpose of Mental Health Representation Activity is to provide effective legal representation to assigned indigent persons who are at risk of loss of liberty in civil mental health matters so that their rights are protected. Mandates: A.R.S. §31-502 establishes that any indigent defendant in a mental competency hearing is entitled to court-appointed representation. 421 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of mental health cases in which a determination is made as to commitment within 30 days. Output Number of mental health cases in which a determination is made as to commitment. Output Average mental health representation cases open monthly. Demand Expenditure Ratio Net mental health cases assigned. Expense per mental health case in which a determination is made as to commitment. $ 5,196 710.49 $ 4,367 721.60 $ 4,367 738.01 $ Expenditure Ratio Expense per open mental health representation case. $ 6,741.1 $ 6,485.6 $ 6,602.5 $ Rev vs Adopted Variance Var % 99.6% 99.9% 99.9% 95.9% -4.0% -4.0% 2,279 2,335 2,335 2,681 346 14.8% 240 260 261 280 20 7.8% 7,628 772.26 $ 3,261 50.66 74.7% 7.0% 7,394.4 $ 908.9 14.0% Expenditure TOTAL USES $ 1,619,201 $ 1,684,946 $ 1,723,257 $ 2,070,434 $ 385,488 22.9% Activity Narrative: A 74.7% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Probate Representation Activity The purpose of the Probate Representation Activity is to provide effective legal representation to assigned indigent adults in probate matters so that their rights are protected. Mandates: A.R.S. §14-5401 establishes that the court shall appoint legal representation to juveniles and those adults determined to be unable to manage their estates due to physical illness, mental disorders, substance abuse, confinement, etc. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of probate cases in which a determination is made as to guardianship. 84.5% 96.5% 100.0% 63.4% -33.1% -34.3% Output Number of probate cases in which a determination is made as to guardianship. 1,278 1,433 1,433 1,116 -317 -22.1% Demand Expenditure Ratio Net probate cases assigned. Expense per probate case in which a determination is made as to guardianship. 276 95.05 18.6% 31.9% $ 1,512 271.86 $ 1,485 298.41 1,485 276.00 $ $ 1,761 393.47 $ Expenditure TOTAL USES $ 347,439 $ 427,627 $ 395,511 $ 439,111 $ 11,484 2.7% Activity Narrative: An 18.6% increase in demand is projected for FY 2018, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. Sexually Violent Person Representation Activity The purpose of the Sexually Violent Person Representation Activity is to provide effective legal representation to assigned indigent persons who are at risk of loss of liberty in sexually violent person matters so they can be assured that their rights are protected as required by law. Mandates: A.R.S. §36-3704 establishes that any indigent defendant named in a sexually violent person petition is entitled to court-appointed representation. 422 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of sexually violent person initial petitions resulting in dispositions less than total confinement. Result Percent of sexually violent person annual reviews and petitions for absolute discharge with outcomes resulting in conditions of confinement that are less restrictive. Output Rev vs Adopted Variance Var % 0.0% 100.0% 80.0% 75.0% -25.0% -25.0% 42.9% 100.0% 100.0% 80.0% -20.0% -20.0% Number of sexually violent person initial petition resolutions. 2 5 5 4 -1 -20.0% Output Number of sexually violent person annual reviews and petitions for absolute discharge with resolutions. 7 2 2 5 3 150.0% Output Number of sexually violent person initial petition, annual review, and petition for absolute discharge resolutions. 9 7 7 9 2 28.6% Output Average sexually violent person initial petition cases open/active monthly. 6 6 5 8 2.67 48.5% Output Average sexually violent person cases subject to commitment order open monthly. 65 62 70 71 9.33 15.0% Demand Net sexually violent person initial petition cases assigned. 5 12 12 12 Demand Net sexually violent person cases assigned for annual review and petitions for absolute discharge filed. 25 8 10 12 Expenditure Ratio Expense per sexually violent person initial petition, annual review, and petition for absolute discharge resolution. $ 33,766.22 $ 47,242.29 $ 43,303.57 $ - 0.0% 4 50.0% 28,507.22 $ (18,735.06) -39.7% Expenditure TOTAL USES $ 303,896 $ 330,696 $ 303,125 $ 256,565 $ (74,131) -22.4% Activity Narrative: Four additional cases are projected in FY 2018, based on a review of historical actual demand changes. Staffing/funding in PDS should be sufficient for this increase. Support Services Program The purpose of the Support Services Program is to provide legally required litigation support to indigent persons who represent themselves or who are represented by private counsel so they can be assured that their rights are protected as required by law. Activities that comprise this program include:  Support Services Indigent Representation Support Services Activity The purpose of the Support Services Activity is to provide legally required litigation support to indigent persons who represent themselves or who are represented by private counsel so they can be assured that their rights are protected as required by law. Mandates: Mandates for the Support Services Activity are derived from the other Public Defense System activities set out above. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of litigation Support Services payments processed within 30 days of receipt. Output Rev vs Adopted Variance Var % 82.0% 93.0% 93.0% 82.0% -10.9% -11.8% Number of litigation Support Services payments processed for privately represented and pro per cases. 1,063 1,453 1,453 1,063 (390) -26.8% Demand Number of litigation Support Services payments requested on privately represented and pro per cases. 1,063 1,453 1,453 1,063 (390) -26.8% Expenditure Ratio Expense per litigation Support Services payment for privately represented and pro per cases. 4.48 0.4% (478,558) -26.6% $ 1,482.41 $ 1,239.29 $ 965.77 $ 1,243.77 $ Expenditure TOTAL USES $ 1,575,806 $ 1,800,685 $ 1,317,855 $ 1,322,127 $ Activity Narrative: PDS is projecting to return to FY 2015-16 demand levels, based on a review of historical actual demand changes. Funding in PDS should be sufficient for this increase. 423 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Appropriated Budget Reconciliations Public Defense System General Fund (100) Operating FY 2017 Adopted Budget Expenditure Revenue $128,009,820 $32,385 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $1,343,581 $1,343,581 Employee Compensation and Benefits Total $1,343,581 FY 2017 Revised Budget $129,353,401 $32,385 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($3,013) ($3,013) Employee Compensation and Benefits Total ($3,013) FY 2018 Baseline Budget $129,350,388 $32,385 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA Risk Management Adjustment NA Base Adjustments Total $125,215 $12,170 $137,385 Base Adjustments Total $137,385 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA ($3,603) Personnel Savings NA ($349,757) Employee Salary Adjustments Total ($353,360) Employee Compensation and Benefits Total ($353,360) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA ($32,385) Fees and Other Revenues Total ($32,385) Fees and Other Revenues Total ($32,385) FY 2018 Adopted Budget Percent Change From Baseline 424 $129,134,413 $0 -0.17% -100% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defense System General Fund (100) (continued) Capital Post Conviction Relief Backlog Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total $1,289,869 $1,289,869 Non Recurring Total $1,289,869 FY 2018 Adopted Budget $1,289,869 $0 NA NA Expenditure Revenue FY 2017 Adopted Budget $346,113 $346,113 FY 2017 Revised Budget $346,113 $346,113 FY 2018 Baseline Budget $346,113 $346,113 ($60,623) ($60,623) ($60,623) ($60,623) Percent Change From Baseline Public Defense Training Fund (209) Operating Base Adjustments: Base Adjustments: Agenda Item Public Defense Caseload Volume Increases/Decreases NA Base Adjustments Total Base Adjustments Total ($60,623) ($60,623) FY 2018 Adopted Budget $285,490 $285,490 -17.52% -17.52% Percent Change From Baseline 425 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defense Training Fund (209) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $96,088 $0 FY 2017 Revised Budget $96,088 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA ($96,088) Non Recurring Total ($96,088) Non Recurring Total ($96,088) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item One-Time Training Costs NA $186,538 Non Recurring Total $186,538 Non Recurring Total $186,538 FY 2018 Adopted Budget $186,538 $0 NA NA Percent Change From Baseline Public Defender Training (209) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 252,768 $ 96,088 $ 96,088 $ Sources Operating Total Sources: $ 366,436 366,436 $ 346,113 346,113 $ 346,113 346,113 $ Uses Operating Non-Recurring 346,113 346,113 293,177 96,088 96,088 94,387 21,933 $ - $ - $ - $ - $ - $ $ 14,464 14,464 106,848 $ - $ Accounting Adjustments $ (2) $ - - 426 186,538 $ $ $ 285,490 - Structural Balance $ 285,490 285,490 $ $ $ $ 387,564 345,746 273,456 273,456 201,002 $ $ $ 315,110 86,158 442,201 $ 315,110 259,588 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 273,456 $ $ 442,201 $ 201,002 201,002 $ 472,028 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defender Grants Fund (233) Operating Expenditure Revenue FY 2017 Adopted Budget $222,141 $222,141 FY 2017 Revised Budget $222,141 $222,141 FY 2018 Baseline Budget $222,141 $222,141 ($23,623) ($23,623) ($23,623) ($23,623) Base Adjustments: Base Adjustments: Agenda Item Public Defense Caseload Volume Increases/Decreases NA Base Adjustments Total Base Adjustments Total ($23,623) ($23,623) FY 2018 Adopted Budget $198,518 $198,518 -10.63% -10.63% Percent Change From Baseline Public Defender Grants (233) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Total Sources: Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (5,979) $ (5,979) $ 210,847 $ Uses Operating 210,847 222,141 $ 222,141 211,258 222,141 222,141 $ 222,141 $ (411) $ - $ - $ Accounting Adjustments $ 2 - $ - $ $ (6,388) $ (6,388) $ (5,979) $ (5,979) $ 222,141 197,195 (5,979) $ (5,979) $ 199,192 198,518 198,518 $ (1,997) $ - (8,385) 198,518 $ 199,192 Structural Balance $ $ $ $ $ $ 222,141 (6,388) $ 197,195 222,141 $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 211,258 (5,979) $ $ (8,385) $ (8,385) $ 198,518 - (8,385) (8,385) The Public Defender Grants Fund receives grant and intergovernmental revenue. Grant revenue is received as a reimbursement which results in a deficit balance at the close of fiscal year-end. 427 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defender Fill the Gap Fund (262) Operating Expenditure Revenue FY 2017 Adopted Budget $775,462 $775,462 FY 2017 Revised Budget $775,462 $775,462 FY 2018 Baseline Budget $775,462 $775,462 $34,090 $34,090 $34,090 $34,090 $34,090 $34,090 Base Adjustments: Base Adjustments: Agenda Item Public Defense Caseload Volume Increases/Decreases NA Base Adjustments Total Base Adjustments Total Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Personnel Savings NA Employee Salary Adjustments Total ($1,873) ($1,873) Employee Compensation and Benefits Total ($1,873) FY 2018 Adopted Budget $807,679 $809,552 Percent Change From Baseline 4.15% 4.4% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $0 $1,046 FY 2017 Revised Budget $0 $1,046 $0 ($1,046) $0 ($1,046) $0 ($1,046) $0 $0 $0 $34,319 $0 $34,319 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Baseline Budget Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total $0 $34,319 FY 2018 Adopted Budget $0 $34,319 Percent Change From Baseline NA NA 428 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Public Defender Fill the Gap Fund (262) (continued) PDS Case Management System Expenditure Revenue FY 2017 Adopted Budget $38,008 $0 FY 2017 Revised Budget $38,008 $0 Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA ($38,008) Non Recurring Total ($38,008) Non Recurring Total ($38,008) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Non Recurring Expenditure Carryforward NA $128,786 Non Recurring Total $128,786 Non Recurring Total $128,786 FY 2018 Adopted Budget Percent Change From Baseline $128,786 $0 NA NA Public Defender Fill the Gap (262) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 70,839 $ 36,965 $ 36,965 $ 62,396 $ 92,594 Sources Operating 776,874 775,462 775,462 775,462 Non-Recurring 131,495 1,046 1,046 1,046 Total Sources: $ Uses Operating Non-Recurring 908,369 $ 776,508 $ 763,895 775,462 775,462 152,917 38,008 38,008 Total Uses: $ 916,812 $ Structural Balance $ 12,979 $ - $ Accounting Adjustments $ - $ - $ $ 62,396 62,396 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 776,508 813,470 3 $ $ 429 $ 34,319 $ 746,310 843,871 807,679 - 128,786 746,310 $ 936,465 - $ 29,152 $ 1,873 - $ - $ - 3 $ $ 3 $ 92,594 92,594 - 3 776,508 $ 813,470 $ - $ 809,552 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Defense System Legal Defender Fill the Gap Fund (263) Operating Expenditure Revenue FY 2017 Adopted Budget $66,362 $66,362 FY 2017 Revised Budget $66,362 $66,362 FY 2018 Baseline Budget $66,362 $66,362 FY 2018 Adopted Budget $66,362 $66,362 0% 0% Percent Change From Baseline Legal Defender Fill the Gap (263) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 2,479 $ 2,479 $ 2,479 $ 2,606 $ 1,223 Sources Operating Non-Recurring Total Sources: $ 66,489 66,362 66,362 66,362 - - - - 66,489 $ 66,362 $ 66,362 $ 66,362 66,362 $ 66,362 Uses Operating Non-Recurring 66,366 66,362 66,362 67,745 - - - - 66,362 - Total Uses: $ 66,366 $ 66,362 $ 66,362 $ 67,745 Structural Balance $ 123 $ - $ - $ (1,383) $ Accounting Adjustments $ 4 $ - $ - $ - $ - $ 2,606 2,606 $ 2,479 2,479 $ 2,479 2,479 $ 1,223 1,223 $ 1,223 1,223 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 430 $ $ $ $ 66,362 - Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Public Fiduciary Analysis by Jon Vandevoort, Budget Analyst Summary Mission The mission of the Maricopa County Public Fiduciary is to provide guardianship, conservatorship, decedent services and court-ordered investigations for vulnerable persons so their estates and well-being are protected. Vision To be a recognized leader in providing professional, efficient and compassionate fiduciary services. Strategic Goals Department Specific By July 2019, 80% of appointed estate administration and guardianship administration cases will be stabilized within 18 months to ensure vulnerable persons’ estates and well-beings are protected. Status: Currently the department is on target to achieve approximately 94.4%, based on the first half of FY 2017. Department Specific By July 2019, 90% of guardianship intake referral investigations will be completed within 90 days of written referral to ensure vulnerable persons’ estates and well beings are protected. Status: Currently the department is on target to achieve approximately 62.2%, based on the first half of FY 2017. Fiscal Strength and Responsibility By July 2017, the fiscal year average cost per burial will decrease by 10% from FY 2009 actuals in order to meet demand without increasing budget. Status: The department is on track to meet this goal for FY 2017. 431 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Sources and Uses by Program and Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revenues BURY - Indigent Burial Services EADM - Estate Administration Revenues Total Sources $ Expenditures BDFS - Budget and Financial Services 40,038 61,816 46,057 74,213 1,061,592 1,101,630 1,139,055 1,200,871 1,375,450 1,421,507 1,126,658 1,200,871 $ $ $ Revised vs Adopted Variance $ 20.1% (12,397) - -1.1% 0.0% (11,712) -100.0% 6,937 11,712 14,296 BURY - Indigent Burial Services 274,264 300,545 333,095 341,677 41,132 13.7% EADM - Estate Administration 822,246 660,831 643,816 624,168 (36,663) -5.5% FACI - Facilities Management 37,275 49,000 43,023 46,422 (2,578) -5.3% 1,413,308 2,258,233 2,163,669 2,284,909 29,627 46,864 67,678 30,963 (15,901) -33.9% 24.8% GARD - Guardianship Administration HRAC - Human Resources INFR - Infrastructure MPOS - Elected and Statutory officials 1.2% 27,191 39,383 39,383 49,157 9,774 160,090 163,780 160,160 70 0.0% 16,307 25,526 93,388 77,081 472.7% - RISK - Risk Premiums Total Uses $ 26,676 160,999 ODIR - Executive Management SPPT - Operations Support Expenditures - Variance % 12,397 27,540 27,080 27,081 41,023 428,445 3,227,832 335,526 3,905,571 347,213 3,868,560 257,421 3,929,288 $ $ $ $ 13,943 51.5% (78,105) 23,717 -23.3% 0.6% Sources and Uses by Category FY 2016 Actual Budget Object Revenues Charges For Services FY 2017 Revised 1,101,630 Total Sources $ Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation 1,101,630 1,200,871 $ 1,200,871 1,421,507 $ 1,421,507 Revised vs Adopted FY 2018 Adopted Variance 1,200,871 $ 1,200,871 Variance % $ 0.0% - 0.0% 2,618,070 3,407,658 3,326,282 3,395,816 (11,842) -0.3% 82,564 26,882 21,432 10,524 (16,358) -60.9% 428,040 355,681 399,190 413,072 57,391 16.1% 62,730 68,350 63,216 64,618 (3,732) -5.5% (1,742) -3.7% 36,428 Total Uses $ FY 2017 Forecast 3,227,832 47,000 $ 3,905,571 58,440 $ 3,868,560 45,258 $ 3,929,288 $ 23,717 0.6% Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating 1,101,630 Fund 100 Total Sources 1,101,630 Total Sources $ 1,101,630 100 - General Expenditures OPER - Operating 3,227,832 Fund 100 Total Uses 3,227,832 Total Uses $ 3,227,832 FY 2017 FY 2017 FY 2018 Revised Forecast Adopted $ 1,200,871 1,200,871 1,200,871 $ 3,905,571 3,905,571 3,905,571 432 $ 1,421,507 1,421,507 1,421,507 $ 3,868,560 3,868,560 3,868,560 $ 1,200,871 1,200,871 1,200,871 $ 3,929,288 3,929,288 3,929,288 Revised vs Adopted Variance Variance % $ - 0.0% 0.0% 0.0% $ 23,717 23,717 23,717 0.6% 0.6% 0.6% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Staffing by Program and Activity Activity Budget and Financial Services B Elected and Statutory officials M Estate Administration E Executive Management O Guardianship Administration G Human Resources H Indigent Burial Services B Operations Support S Department Total FY 2016 Adopted FY 2017 Revised 0.15 1.00 16.14 19.06 0.35 2.00 5.10 43.80 FY 2017 Forecast 1.00 8.83 1.00 31.17 2.00 4.00 48.00 FY 2018 Adopted 0.15 1.00 8.89 30.71 0.25 2.00 5.00 48.00 1.00 9.07 30.93 2.00 5.00 48.00 Revised vs Adopted Variance Var % N/A 0.0% 0.24 2.7% (1.00) -100.0% (0.24) -0.8% N/A 0.0% 1.00 25.0% 0.0% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Administrative Manager Director - Public Fiduciary Executive Assistant Fiduciary Fiduciary Benefits Specialist Fiduciary Senior Fiduciary Supervisor Legal Support Specialist Office Assistant Office Assistant Specialized Department Total FY 2016 Adopted FY 2017 Revised 2.00 2.00 1.00 1.00 23.80 2.00 5.00 3.00 2.00 2.00 43.80 FY 2017 Forecast 3.00 2.00 1.00 1.00 24.00 2.00 3.00 5.00 3.00 2.00 2.00 48.00 FY 2018 Adopted 3.00 2.00 1.00 1.00 24.00 2.00 3.00 5.00 3.00 2.00 2.00 48.00 3.00 2.00 1.00 1.00 24.00 2.00 3.00 5.00 3.00 2.00 2.00 48.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 100 General Department Total Revised vs Adopted Variance Var % 43.80 48.00 48.00 48.00 - 0.0% 43.80 48.00 48.00 48.00 - 0.0% Budget Highlights:  Increase Internal Services Charges by $9,774 for the impact of changes in base telecommunication charges.  Increase Internal Services Charges by $13,943 for the impact of changes in risk management charges. Programs and Activities County Indigent Decedent Services Program The purpose of the County Indigent Decedent Services Program is to provide cost-effective burials or cremations to qualified indigent decedents so they can receive proper interment/cremation in a timely manner. Activities that comprise this program include:  Indigent Burial/Cremation Services Indigent Burial/Cremation Services Activity The purpose of the Indigent Burial/Cremation Services Activity is to provide cost-effective burials or cremations to qualified indigent decedents so they can receive proper interment/cremation in a timely manner. 433 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Mandates: A.R.S. §36-831 Section C establishes the responsibility of the County in which death of an indigent person occurs to “bury or place in a permanent care crypt the dead body or cremated remains of a dead body”, including honorably discharged veterans or their spouses. A.R.S. §11-311 mandates that the County appoint an honorably discharged veteran to oversee the final disposition of indigent veterans and their spouses, in a location and manner that conform to the proper practices for veterans. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev v Adopted Variance Var % Result Percentage of determinations for Indigent Burial/Cremation Service eligibility completed within five business days of the referral application submission. 88.1% 80.5% 99.7% 90.0% 9.5% 11.8% Result Percentage of referral application persons determined to be eligible for Indigent Burial/Cremation Services. 70.8% 71.3% 73.0% 72.9% 1.6% 2.3% Output Number of determinations for eligibility completed during the time period. 631 627 732 761 134 21.4% Output Number of decedents determined to be eligible for Burial/Cremation Services during the time period. 447 447 534 555 108 24.2% Demand Number of Indigent Burial/Cremation referral applications received. 631 641 662 761 120 18.7% Expenditure Ratio Expense per Indigent Burial/Cremation completed. (56.73) -8.4% $ 613.57 $ 672.36 $ 623.77 $ 615.63 $ Revenue TOTAL SOURCES $ 40,038 $ 61,816 $ 46,057 $ 74,213 $ 12,397 20.1% TOTAL USES $ 274,264 $ 300,545 $ 333,095 $ 341,677 $ 41,132 13.7% Expenditure Activity Narrative: Public Fiduciary is forecasted to achieve approximately 99% of determinations for Indigent Burial/Cremation Service eligibility within five business days, based on the first half of FY 2017. Demand is anticipated to increase by 15% in FY 2018. Public Fiduciary is on track to meet (or exceed) the budgeted resulting percentage of referral application persons determined to be eligible for Indigent Burial/Cremations Services in FY 2018. Fiduciary Services Program The purpose of the Fiduciary Services Program is to provide timely guardianship, investigation, conservatorship, and probate services to persons or estates, when no other person or corporation is qualified and willing to serve, so they can have their well-being, property, and other interests protected. Activities that comprise this program include:   Estate Administration Guardianship Administration Estate Administration Activity The purpose of the Estate Administration Activity is to provide effective conservatorship and probate services to protected persons and decedents’ estates so they can have their financial resources and property preserved and protected in a timely manner. Mandates: A.R.S. §14-5602 mandates that the County provide a public fiduciary for those persons or decedents’ estates in need of guardianship, conservatorship or administration and for whom there is no person or corporation qualified and willing to act in that capacity. A.R.S. §14-5603 establishes the Public Fiduciary as custodian of estate funds. A.R.S. §14-5604 establishes that the Public Fiduciary has a claim against the estate of the ward, protected person, or decedent, for reasonable expenses of guardianship, conservatorship, or public administration and reasonable compensation for the Public Fiduciary’s services and attorney. 434 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percentage of estate administration cases stabilized or closed within 18 months of referral. Output Rev vs Adopted Variance Var % 93.8% 88.2% 97.6% 97.6% 9.4% 10.6% Number of estate administration cases stabilized or closed. 292 204 252 252 48 23.5% Output Average Number of Estate Administration Cases Open/Active Monthly. 107 141 107 107 -34 -24.1% Demand Number of conservatorship and probate cases referred for administration. 427 306 242 242 -64 -20.9% Expenditure Ratio Expense Per Estate Administration Case Open/Active. 1,146.60 24.5% $ 7,684.54 $ 4,686.74 $ 6,016.97 $ 5,833.35 $ Revenue TOTAL SOURCES $ 1,061,592 $ 1,139,055 $ 1,375,450 $ 1,126,658 $ (12,397) -1.1% TOTAL USES $ 822,246 $ 660,831 $ 643,816 $ 624,168 $ (36,663) -5.5% Expenditure Activity Narrative: Public Fiduciary is forecasted to achieve 97.6% of estate administration cases stabilized or closed within 18 months of referral, based on the first half of 2017. The reduction in the expenditure ratio is primarily a reflection of the salary cost for the Fiduciaries assigned to this role. Guardianship Administration Activity The purpose of the Guardianship Administration Activity is to provide oversight and coordination of financial, medical, and legal services for persons under the care of the Public Fiduciary so they can have their well-being protected in a timely manner. Mandates: A.R.S. §14-5602 mandates that the County provide a public fiduciary for those persons or decedents’ estates in need of guardianship, conservatorship or administration and for whom there is no person or corporation qualified and willing to act in that capacity. A.R.S. §14-5603 establishes the Public Fiduciary as custodian of estate funds. A.R.S. §14-5604 establishes that the Public Fiduciary has a claim against the estate of the ward, protected person, or decedent, for reasonable expenses of guardianship, conservatorship, or public administration and reasonable compensation for the Public Fiduciary’s services and attorney. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percentage of guardianship referrals and investigations in which an alternative to guardianship by the Public Fiduciary was established. 63.1% 56.1% 58.5% 63.0% 6.9% 12.3% Result Percentage of referrals and investigations completed within 90 Days of referral. 92.2% 82.5% 62.2% 90.0% 7.5% 9.1% Output Number of guardianship referrals and investigations completed. 539 456 714 787 331 72.6% Output Average number of Guardianship Administration cases open/active monthly. 1,016 856 1,090 1,120 264 30.8% Demand Number of guardianship referrals and investigations requested. 591 570 656 787 217 38.1% Demand Number of new wards for assigned guardianship administration. 212 273 248 290 17 6.2% Expenditure Ratio Expense Per Guardianship Administration Case Open/Active. (598.03) -22.7% $26,676 1.2% $ 1,391.05 $ 2,638.12 $ 1,985.02 $ 2,040.10 $ Expenditure TOTAL USES $1,413,308 $2,258,233 $2,163,669 $2,284,909 Activity Narrative: This activity no long provides strategic data. Public Fiduciary is forecasted to achieve approximately 58% of guardianship referrals and investigations in which an alternative to guardianship, based on the first half of FY 2017. Percentages in the 50s and 60s are likely a result of increasing numbers of referred people who are indigent and without other alternatives. It may also be that efforts to educate the judiciary to better screen out those with alternatives have been successful, resulting in less inappropriate referrals. 435 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Fiduciary Currently the department is forecasted to achieve approximately 62% completed referrals and investigations, based on the first half of FY 2017. The increase in the expenditure ratio is primarily a reflection of the market salary increases to the Fiduciary series of positions. Further, all Fiduciaries should achieve licensing in FY 2018, making them eligible to receive their full, post-licensing salary. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Expenditure Revenue $3,857,641 $1,200,871 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $47,930 $47,930 Employee Compensation and Benefits Total $47,930 FY 2017 Revised Budget $3,905,571 $1,200,871 FY 2018 Baseline Budget $3,905,571 $1,200,871 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $9,774 Risk Management Adjustment NA $13,943 Base Adjustments Total $23,717 Base Adjustments Total $23,717 FY 2018 Adopted Budget Percent Change From Baseline 436 $3,929,288 $1,200,871 0.61% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Analysis by Jeffrey A. Wickman, Budget Analyst Summary Mission The mission of the Department of Public Health is to provide leadership, resources, and services to Maricopa County residents and visitors so they can enjoy protection and promotion of their health. Vision A healthy and safe community. Strategic Goals Regional Services By June 2018, obtain accreditation from the Public Health Accreditation Board. Status: Public Health achieved full accreditation from PHAB on May 25, 2016. Sources and Uses by Activity Activity Revenues BDCT - Birth and Death Certificates BDFS - Budget and Financial Services FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 4,642,259 - 4,198,003 - 1,669 - - CCSS - Child Passenger Safety 520,662 - - - - CHCA - Charging Activity 240,000 - - - - DTIN - Dietetic Internship 173,540 3,318,356 - 3,442,102 - 1,092,353 501,997 884,364 2,232,253 994,754 4,700,000 CCHC - Child Care Hlth Consultations CHIM - Childhood Immunizations 1,201,588 4,463,591 Revised vs Adopted Variance 3,040,958 - (109,235) (277,398) - Variance % 11.96% N/A -9.09% N/A N/A -8.36% N/A DTIS - Ryan White Dental Insurance 1,579,328 2,259,870 1,538,707 1,294,558 (965,312) -42.72% DTSL - Dental Sealants 1,929,768 2,618,022 1,822,605 2,286,317 (331,705) -12.67% EMRT - Pub Hlth Preparedness Response 2,611,388 3,867,027 2,202,319 2,641,357 (1,225,670) -31.70% (20,996) 768,075 483,371 887,189 119,114 15.51% 322,527 582,980 638,767 499,584 (83,396) -14.31% 30,000 26,837 30,000 - EPIR - Epidemiological Reporting FHPT - Family Health Partnerships GGOV - General Government (1,638,415) N/A HANS - Hansens Disease Treatment 34,747 40,395 19,803 34,940 (5,455) -13.50% HCHL - Healthcare for the Homeless 3,086,679 3,880,454 2,614,135 3,128,541 (751,913) -19.38% HEED - Healthy Start 2,401,618 1,882,264 1,724,444 1,742,490 (139,774) -7.43% HERF - Phys Health Screening Refugees 1,107,512 1,640,763 1,288,269 1,299,704 (341,059) -20.79% LHZR - Lead Hazard Reduction 140,476 128,237 109,834 115,821 (12,416) -9.68% NEWB - Newborn Intensive Care 446,661 678,343 490,391 475,966 (202,377) -29.83% 2,420,752 1,881,708 1,542,813 1,659,139 (222,569) -11.83% OPIP - Performance Improvement 404,934 363,460 268,208 309,806 (53,654) -14.76% PHLB - Public Health Laboratory 83,090 64,557 68,512 90,909 26,352 40.82% 1,243,213 1,565,079 1,081,357 1,115,610 (449,469) -28.72% 1,179 139,392 5,692 13,000 (126,392) -90.67% NFAM - Nurse-Family Partnerships PHPD - Public Health Policy Develop PHPM - Public Health Pharmacy 437 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Sources and Uses by Activity (continued) Activity POOL - Pooled Costs SCII - Single Case Inv Interventions SCNT - Nutrition and Physical Activity SFAZ - Smoke Free Arizona Inspections STEX - STD Examinations and Treatment FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 4,736,384 (27,117) 871,760 4,934,024 572.26% 375,887 191,178 490,675 114,788 30.54% 2,432,570 2,220,030 (536,896) -19.47% 781,764 811,025 660,459 1,070,054 259,029 31.94% 1,149,454 1,869,673 1,450,849 1,553,901 (315,772) -16.89% TBIN - TB Surveillance and Invest 282,429 TBTE - TB Testing and Treatment 536,440 1,028,091 703,753 1,241,720 2,664,708 3,037,658 76,226 40,151 TUTR - Tob Use Prev Trng Dental Pros Variance % 2,756,926 453,395 TUPV - Tobacco Use Prevention 4,988,732 2,640,719 STSV - STD Case Surv Investigation TNPP - Teen Pregnancy Prevention 5,860,492 Revised vs Adopted Variance (11,268) - 1,070,356 - - N/A N/A 935,414 (92,677) -9.01% 892,524 875,372 (366,348) -29.50% 2,604,657 3,008,849 (28,809) -0.95% (76,226) -100.00% (2,257,745) $ (2,962,255) -19.59% -5.41% - WICC - Women Infants and Children 10,231,219 11,527,809 9,891,530 9,270,064 Revenues Total Sources $ 48,989,419 $ 54,705,348 $ 48,996,478 $ 51,743,093 Expenditures BDCT - Birth and Death Certificates 4,373,744 4,683,303 4,636,405 4,905,340 222,037 4.74% BDFS - Budget and Financial Services 87,633 83,148 110,832 71,931 (11,217) BHCC - Beharioral Health Care Continuity 76,961 94,309 88,207 95,980 1,671 CCHC - Child Care Hlth Consultations 875,004 1,201,588 994,754 1,092,353 CCSS - Child Passenger Safety 236,522 - - - - N/A CHCA - Charging Activity 237,202 - - - - N/A (109,235) -13.49% 1.77% -9.09% CHIM - Childhood Immunizations 3,350,654 4,358,172 4,673,232 4,036,853 (321,319) -7.37% CSCA - Central Service Cost Alloc 2,110,191 2,253,687 2,245,156 2,586,297 332,610 14.76% DTIN - Dietetic Internship 142,411 - - - - N/A DTIS - Ryan White Dental Insurance 1,532,032 2,259,870 1,538,707 1,294,558 (965,312) -42.72% DTSL - Dental Sealants 2,099,979 2,708,309 2,122,245 2,380,876 (327,433) -12.09% EMRT - Pub Hlth Preparedness Response 1,763,419 3,867,027 2,202,319 2,641,357 (1,225,670) -31.70% EPIR - Epidemiological Reporting 1,382,166 2,121,309 1,684,766 1,845,419 (275,890) -13.01% 73,731 126,053 185,551 77,696 (48,357) -38.36% 964,481 1,384,619 1,512,686 1,419,344 19,069 30,000 25,778 30,000 FACI - Facilities Management FHPT - Family Health Partnerships GGOV - General Government 34,725 - 2.51% N/A HANS - Hansens Disease Treatment 38,870 40,395 19,803 34,940 (5,455) -13.50% HCHL - Healthcare for the Homeless 3,026,797 3,880,454 2,614,135 3,128,541 (751,913) -19.38% HEED - Healthy Start 2,111,974 1,882,264 1,724,444 1,742,490 (139,774) -7.43% HERF - Phys Health Screening Refugees 1,229,968 1,751,712 1,292,786 1,413,724 (337,988) -19.29% HRAC - Human Resources 61,287 77,845 191,419 83,331 5,486 IMED - Immunization Education 82,110 - - - - 7.05% N/A INFR - Infrastructure 125,214 156,738 311,209 195,112 38,374 24.48% LHZR - Lead Hazard Reduction 116,348 128,237 109,834 115,821 (12,416) -9.68% MDRC - Medical Records 226,679 227,646 235,232 226,197 (1,449) -0.64% MPOS - Elected and Statutory officials 259,848 270,903 260,594 270,985 NEWB - Newborn Intensive Care 402,472 678,343 490,391 475,966 438 82 (202,377) 0.03% -29.83% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Sources and Uses by Activity (continued) Activity NFAM - Nurse-Family Partnerships FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 2,371,636 ODIR - Executive Management OPIP - Performance Improvement PHLB - Public Health Laboratory PHPD - Public Health Policy Develop PHPM - Public Health Pharmacy 1,881,708 1,542,813 1,659,139 Revised vs Adopted Variance Variance % (222,569) -11.83% 30,030 44,442 50,019 34,680 (9,762) -21.97% 358,256 544,893 411,859 489,559 (55,334) -10.16% 773,291 960,158 444,545 959,042 (1,116) -0.12% 1,478,760 2,132,362 1,561,795 1,586,970 (545,392) -25.58% 398,812 POOL - Pooled Costs 2,838,304 PROC - Procurement 56,537 RISK - Risk Premiums 422,787 (1,277,157) 81,090 276,341 284,601 2,693,598 3,382,056 122,348 73,301 (138,186) 4,659,213 -32.68% -364.81% (7,789) -9.61% 44,616 45,267 66,358 50,231 4,964 10.97% SCII - Single Case Inv Interventions 2,029,000 1,853,133 1,765,808 2,204,594 351,461 18.97% SCNT - Nutrition and Physical Activity 2,624,128 2,939,060 2,225,867 2,447,374 (491,686) -16.73% SFAZ - Smoke Free Arizona Inspections 784,657 811,025 660,459 1,070,054 259,029 31.94% SPPT - Operations Support 100,273 208,247 218,492 306,902 98,655 47.37% STEX - STD Examinations and Treatment 2,260,416 3,854,537 3,267,697 3,554,694 (299,843) -7.78% STSV - STD Case Surv Investigation 1,269,411 - - - N/A 651,437 TBTE - TB Testing and Treatment 2,064,046 2,694,484 2,809,899 2,598,133 (96,351) -3.58% TNPP - Teen Pregnancy Prevention 726,254 1,241,720 892,524 875,372 (366,348) -29.50% TSPT - Technology Support 122,857 136,165 79,848 248,185 112,020 82.27% 2,392,097 3,037,658 2,604,657 3,008,849 71,811 76,226 40,151 TUTR - Tob Use Prev Trng Dental Pros - - TBIN - TB Surveillance and Invest TUPV - Tobacco Use Prevention - - - WICC - Women Infants and Children 9,369,093 11,527,809 9,891,530 9,270,064 Expenditures Total Uses $ 59,822,488 $ 67,481,545 $ 60,897,093 $ 64,268,911 - N/A (28,809) -0.95% (76,226) -100.00% (2,257,745) $ (3,212,634) -19.59% -4.76% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Interest Income Revenues Miscellaneous Revenues Transfers In FY 2017 Forecast FY 2018 Adopted Revised vs Adopted FY 2016 Actual FY 2017 Revised 41,518,814 47,164,049 41,878,649 44,385,291 (2,778,758) -5.89% 7,400,158 7,470,180 7,060,874 7,297,802 (172,378) -2.31% 37,679 30,000 26,837 30,000 - 261 11,119 - - (11,119) 32,507 30,000 30,118 30,000 - Total Sources $ 48,989,419 $ 54,705,348 $ 48,996,478 $ 51,743,093 Variance Variance % 0.00% -100.00% 0.00% $ (2,962,255) -5.41% 38,170,069 43,281,172 40,512,121 42,196,294 (1,084,878) -2.51% 4,269,132 4,578,701 4,219,571 3,950,136 (628,565) -13.73% 13,686,021 16,418,002 12,497,155 14,800,667 (1,617,335) -9.85% 2,512,482 2,301,525 2,492,460 2,254,746 (46,779) -2.03% Expenditures Travel and Transportation 769,067 539,133 716,354 710,491 171,358 31.78% Expenditures Utilities 279,052 327,012 303,659 315,488 (11,524) -3.52% 32,507 30,000 30,118 30,000 - 0.00% 104,158 6,000 125,655 11,089 5,089 84.82% Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Transfers Out Expenditures Capital Outlay Total Uses $ 59,822,488 $ 67,481,545 $ 60,897,093 $ 64,268,911 439 $ (3,212,634) -4.76% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Sources and Uses by Fund by Appropriation Unit Group Fund / Appropriation Unit Group 265 - Public Health Fees Revenues OPER - Operating Fund 265 Total Sources 532 - Public Health Grants Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 532 Total Sources Total Sources 100 - General Expenditures OPER - Operating Fund 100 Total Uses 265 - Public Health Fees Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 265 Total Uses 532 - Public Health Grants Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 532 Total Uses Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted -4.77% -4.77% 41,960,546 47,567,049 42,353,695 44,230,398 5,000 5,000 719,393 $ 41,960,546 $ 47,572,049 $ 42,358,695 $ 44,949,791 $ 48,989,419 $ 54,705,348 $ 48,996,478 $ 51,743,093 (3,336,651) 714,393 $ (2,622,258) $ (2,962,255) -7.01% 14,287.86% -5.51% -5.41% 11,536,203 12,094,552 11,531,368 12,275,818 $ 11,536,203 $ 12,094,552 $ 11,531,368 $ 12,275,818 $ 181,266 181,266 $ (339,997) (322,208) (662,205) -4.77% -56.31% -8.59% (3,336,651) 604,956 $ (2,731,695) $ (3,212,634) -7.01% 528.64% -5.73% -4.76% $ 6,267,194 230,496 6,497,690 $ $ 7,133,299 7,133,299 7,133,299 572,208 7,705,507 $ $ 6,637,783 6,637,783 6,514,449 492,581 7,007,030 $ $ 6,793,302 6,793,302 Variance % (339,997) (339,997) $ 7,028,873 7,028,873 Revised vs Adopted Variance 6,793,302 250,000 7,043,302 41,788,595 47,567,049 42,353,695 44,230,398 114,437 5,000 719,393 $ 41,788,595 $ 47,681,486 $ 42,358,695 $ 44,949,791 $ 59,822,488 $ 67,481,545 $ 60,897,093 $ 64,268,911 $ 1.50% 1.50% Staffing by Activity Activity Beharioral Health Care Continuity B Birth and Death Certificates B Budget and Financial Services B Child Care Hlth Consultations C Child Passenger Safety Childhood Immunizations C Comm Health Assessment Center Community Empowerment Dental Sealants D Dietetic Internship Elected and Statutory officials M Epidemiological Reporting E Executive Management O Facilities Management F Family Health Partnerships F Healthcare for the Homeless H Healthy Start H Human Resources H Immunization Education Lead Hazard Reduction L Medical Records M Newborn Intensive Care N Nurse-Family Partnerships N Nutrition Ed and Obesity Prev S Operations Support S Performance Improvement O Phys Health Screening Refugees H Procurement P Pub Hlth Preparedness Response E Public Health Laboratory P Public Health Pharmacy P Public Health Policy Develop P Ryan White Dental Insurance D Single Case Inv Interventions S Smoke Free Arizona Inspections S FY 2016 Adopted 51.00 6.00 10.50 14.00 30.00 1.00 12.00 10.00 1.00 1.00 13.50 1.00 2.00 26.10 20.50 6.00 1.00 1.00 5.00 4.40 19.50 22.75 7.00 4.00 11.50 6.00 15.50 7.25 4.50 15.00 1.00 23.50 11.00 FY 2017 Revised 1.00 53.00 5.00 10.50 29.00 11.00 1.00 15.50 1.00 2.00 13.00 31.00 21.00 6.00 1.00 5.00 5.00 11.00 24.75 7.00 5.00 11.50 6.00 20.50 7.25 4.50 17.25 1.00 27.50 11.00 440 FY 2017 Forecast 1.00 53.00 5.00 10.50 30.50 10.00 1.00 15.50 1.00 2.00 13.00 31.00 21.50 6.00 1.00 5.00 5.00 11.50 24.75 7.00 5.00 10.50 6.00 21.50 7.25 4.50 17.25 1.00 26.50 11.00 FY 2018 Adopted 1.00 53.00 5.00 11.00 29.50 11.00 1.00 14.50 1.00 2.00 13.00 32.00 21.00 6.00 1.00 5.00 5.00 11.00 23.75 7.00 6.00 11.50 6.00 16.00 7.25 4.50 17.25 1.00 26.50 12.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.50 4.8% N/A 0.50 1.7% N/A N/A 0.0% N/A 0.0% (1.00) -6.5% 0.0% 0.0% 0.0% 1.00 3.2% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% (1.00) -4.0% 0.0% 1.00 20.0% 0.0% 0.0% (4.50) -22.0% 0.0% 0.0% 0.0% 0.0% (1.00) -3.6% 1.00 9.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Staffing by Activity (continued) Activity STD Case Surv Investigation STD Examinations and Treatment S TB Testing and Treatment T TB Surveillance and Invest Teen Pregnancy Prevention T Tob Use Prev Trng Dental Pros Tobacco Use Prevention T Women Infants and Children W Department Total FY 2016 Adopted 22.75 23.25 22.50 7.50 10.00 1.00 20.00 160.50 633.00 FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 46.00 29.50 8.00 20.75 151.25 620.75 46.00 30.00 8.00 20.75 151.25 621.75 46.00 30.00 8.00 20.75 151.25 617.75 Revised vs Adopted Variance Var % N/A 0.0% 0.50 1.7% N/A 0.0% N/A 0.0% 0.0% (3.00) -0.5% FY 2017 Revised 10.00 5.00 21.00 1.00 5.00 17.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 46.00 30.25 5.00 1.00 3.00 1.00 4.00 15.00 1.00 8.00 4.00 1.00 2.00 1.00 1.00 1.00 3.00 2.00 34.00 10.00 50.00 2.00 1.00 1.00 1.00 22.00 2.00 4.00 1.00 6.25 11.00 18.00 1.00 19.00 FY 2017 Forecast 11.00 5.00 22.00 1.00 4.00 19.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 28.00 30.25 5.00 1.00 3.00 1.00 4.00 17.00 1.00 6.00 5.00 1.00 2.00 1.00 1.00 1.00 2.00 2.00 35.00 9.00 67.00 2.00 1.00 1.00 1.00 21.00 2.00 4.00 1.00 6.25 11.00 17.00 1.00 19.00 FY 2018 Adopted 10.00 5.00 19.00 1.00 5.00 17.00 6.00 4.00 1.00 1.00 1.00 1.00 1.00 46.00 30.25 5.00 1.00 3.00 1.00 4.00 14.00 1.00 8.00 5.00 1.00 2.00 1.00 1.00 1.00 2.00 2.00 35.00 10.00 50.00 2.00 1.00 1.00 1.00 19.00 2.00 4.00 1.00 6.25 11.00 16.00 19.00 Revised vs Adopted Variance Var % 0.0% 0.0% (2.00) -9.5% 0.0% 0.0% 0.0% N/A N/A 2.00 50.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -6.7% 0.0% 0.0% 1.00 25.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -33.3% N/A 0.0% 1.00 2.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (3.00) -13.6% 0.0% 0.0% 0.0% 0.0% 0.0% (2.00) -11.1% (1.00) -100.0% 0.0% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Administrative Supervisor Communicable Disease Investigator Communicable Disease Supervisor Communicable Disease Invstr Sr Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Counselor Dental Hygienist Department Facilities Planner Deputy Director - Public Hlth Dietetic Technician Dietitian Dietitian Lead Dietitian Principal Dietitian Supervisor Director - Public Health Emergency Services Planner Epidemiologist Epidemiologist Principal Epidemiologist Senior Epidemiology Analyst Epidemiology Manager Epidemiology Supervisor Exec Assistant to Director Finance Manager - Large Finance/Business Analyst General Laborer Grant/Contract Admin Supervisor Grant/Contract Administrator Health Educator Health Educator Supervisor Health Services Aide Human Resources Analyst Human Resources Associate Human Resources Manager -Large Human Resources Specialist Infection Control Specialist Infection Control Supervisor Intern Laboratory Supervisor Laboratory Technologist Licensed Practical Nurse Management Analyst Media Specialist Medical Assistant FY 2016 Adopted 10.00 6.00 13.00 2.00 10.00 17.00 28.00 6.00 4.00 1.00 1.00 1.00 1.00 1.00 34.35 1.00 3.00 1.00 3.00 14.00 1.00 5.00 4.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 2.00 46.00 12.00 104.00 2.00 1.00 1.00 1.00 1.00 6.25 11.00 13.00 2.00 10.00 441 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Staffing by Market Range Title (continued) Market Range Medical Director Medical Records Manager Nurse - Public Health Nurse Practitioner-Public Hlth Nurse Public Health Lead Nursing Manager Nursing Supervisor Office Assistant Office Assistant Specialized Operations/Program Manager Operations/Program Supervisor Pharmacist Pharmacy Supervisor Pharmacy Technician Physician Physician Assistant- Pub Hlth Procurement Officer - County Procurement Specialist Program Coordinator Public Health OPR Manager Public Health Policy Consultnt Public Health Program Admin Radiologic Technologist Social Worker Social Worker Supervisor Special Projects Manager Trades Generalist Trainer Training Officer Vital Records Manager Vital Records Managing Supv Vital Records Specialist Vital Records Specialst Lead Vital Records Supervisor Warehouse/Inventory Specialist Web Designer/Developer Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 52.30 5.00 2.00 11.00 28.60 55.00 2.00 14.00 2.00 1.00 1.00 5.50 3.00 22.00 1.00 1.00 4.00 2.00 12.00 1.00 3.00 1.00 5.00 2.00 1.00 2.00 2.00 1.00 633.00 FY 2017 Forecast 1.00 1.00 48.40 5.00 1.00 2.00 10.00 17.60 20.75 2.00 15.00 1.00 1.00 1.00 1.00 5.50 1.00 3.00 24.00 1.00 4.00 2.00 12.00 1.00 3.00 1.00 5.00 4.00 1.00 2.00 27.00 3.00 7.00 1.00 1.00 620.75 FY 2018 Adopted 1.00 1.00 48.40 4.00 1.00 2.00 10.00 18.60 20.75 2.00 15.00 2.00 1.00 1.00 5.50 1.00 3.00 25.00 1.00 4.00 2.00 12.00 1.00 3.00 1.00 5.00 4.00 1.00 2.00 27.00 3.00 7.00 1.00 1.00 621.75 1.00 1.00 48.40 5.00 1.00 2.00 10.00 18.60 20.75 2.00 17.00 2.00 1.00 1.00 5.50 1.00 3.00 25.00 1.00 4.00 2.00 11.00 1.00 3.00 1.00 5.00 4.00 1.00 2.00 27.00 3.00 7.00 1.00 1.00 617.75 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 5.7% 0.0% 0.0% 2.00 13.3% 1.00 100.0% (1.00) -100.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 4.2% 0.0% N/A 0.0% 0.0% (1.00) -8.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (3.00) -0.5% Staffing by Fund Fund 100 General FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 145.25 144.25 144.25 145.25 1.00 0.7% 60.00 63.00 63.00 62.00 (1.00) -1.6% 532 Public Health Grants 427.75 413.50 414.50 410.50 (3.00) -0.7% Department Total 633.00 620.75 621.75 617.75 (3.00) -0.5% 265 Public Health Fees Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $165,484 for Base Telecom charges.  Increase Internal Service Charges by $16,313 for the impact of changes in Risk Management charges. Public Health Fee Fund (265) Operating  Increase Internal Service Charges by $43,917 for Central Service Cost Allocation charges.  Decrease Personnel Savings by $185,644 resulting in 0% savings. The department has been fully staffed in FY 2017 resulting in the need to reduce savings. 442 Maricopa County FY 2018 Adopted Budget  Department Budgets — Expanded Public Health Increase Program Revenue by $155,003 due to the increases expected for FY 2018 Physical Health Screenings for Refugees Activity (HERF) and Smoke Free Arizona Inspections Activity (STEX). Public Health Fee Fund (265) Non Recurring Non Project  Increase Other Non Recurring by $250,000 for unanticipated improvements. Public Health Grant Fund (532) Operating  Increase Internal Service Charges by $295,102 for Central Service Cost Allocation charges.  Increase revenues by $1,345,903 and expenditures by $1,050,801 for expected increase in grant awards. Public Health Grant Fund (532) Non Recurring Non Project  Increase revenues by $719,393 and expenditures by $719,393 for use of fund balance for Smoke Free Arizona projects. Programs and Activities Behavioral Health Care Continuity Program The purpose of the Behavioral Health Care Continuity Program is to provide pharmaceutical and other referrals to community members with behavioral health problems who have recently been released from incarceration so they can have timely access to medications and other basic services, and avoid recidivism. Activities that comprise this program include:  Behavioral Health Care Continuity Behavioral Health Care Continuity Activity The purpose of the Behavioral Health Care Continuity Activity is to provide pharmaceutical and other referrals to community members with behavioral health problems who have recently been released from incarceration so they can have timely access to medications and other basic services, and avoid recidivism. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Expenditure Rev vs Adopted Variance Var % Percent of community members picking up medications who return to incarceration within 60 days Percent of community members not picking up medications who return to incarceration within 60 days N/A N/A N/A N/A 0.0% 0.0% N/A N/A N/A N/A - 0.0% Number of community members with behavioral health problems who have been released from incarceration within the last month and pick up their medications Number of community members with behavioral health problems who have been released from incarceration within the last month and have medications transferred in to the MCDPH Pharmacy Expenditure per individual picking up medications N/A N/A N/A N/A - 0.0% N/A N/A N/A N/A - 0.0% N/A N/A N/A N/A - 0.0% 1,671 1.7% TOTAL USES $ 76,961 $ 94,309 $ 88,207 $ 95,980 $ Activity Narrative: The Grantor’s purpose has changed and the department is no longer able to report on these measures. The department is developing new measure to align with the updated purpose for the FY 2019 budget. 443 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Clinic Support Services Program The purpose of the Clinic Support Services Program is to provide professional and cost-effective ancillary health services to healthcare providers and patients so they can better manage patient care and treatment. Activities that comprise this program include:  Medical Records  Public Health Pharmacy  Public Health Laboratory Medical Records Activity The purpose of the Medical Records Activity is to provide registration and records services in a timely manner to individuals seeking care so they can access a public health clinic. Mandates: Mandated. AZ Admin Code R9-10-115 mandates that an administrator for a health care institution not otherwise classified in statute must establish and maintain a record of each inpatient and outpatient that documents the assessment of the patient’s medical services the patient receives. ARS §12-2297 mandates a healthcare provider must retain medical records for a set amount of time depending on whether it is an adult or child that received service. Furthermore, ARS §36-107 mandates the Director of the County Department of Public Health to protect confidential information, such as medical records. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A 87.0% 87.0% 87.0% Output Percent of registrations provided with a wait time of 10 minutes or less Number of registrations provided 0.0% 24,360 27,785 27,785 27,785 - 0.0% Demand Number of registrations requested 24,360 27,785 27,785 27,785 - 0.0% Expenditure Ratio Expenditure Cost per registration provided $ 9.31 $ 8.22 $ 8.47 $ 8.14 0.08 1.0% TOTAL USES $ 226,679 $ 227,646 $ 235,232 $ 226,197 $ (1,449) -0.6% $ 0.0% Public Health Pharmacy Activity The purpose of the Public Health Pharmacy Activity is to provide discounted medications to MCDPH clients so they can reduce their expenses related to treating their health conditions. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of savings realized by utilizing the Public Health Pharmacy for all Tuberculosis program prescriptions Number of prescriptions filled for the Tuberculosis program Number of prescriptions requested by the Tuberculosis program Cost per prescription filled for the Tuberculosis program Rev vs Adopted Variance 72.8% 72.8% 75.4% N/A 7,145 7,145 7,145 - 0.0% N/A 7,145 7,145 7,145 - 0.0% N/A $ 41.52 $ 38.68 $ 39.83 $ 1.69 4.2% TOTAL SOURCES $ 1,179 $ 139,392 $ TOTAL USES $ 398,812 $ 422,787 2.6% Var % N/A 3.6% 5,692 $ 13,000 $ (126,392) -972.2% 276,341 $ 284,601 $ (138,186) -48.6% Expenditure $ Activity Narrative: The decrease from FY 2017 Revised and FY 2018 Adopted in revenue and expenditures is due to a budget adjustment that occurred in June 2017. This increased grant funding is not expected in FY 2018. 444 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Laboratory Activity The purpose of the Public Health Laboratory Activity is to provide specific lab results to select healthcare providers so they can make a definitive diagnosis and treat patient health conditions. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance 86.80% 87.2% 86.8% 87.2% Output Average savings realized by utilizing the Public Health Lab for all STD lab tests ordered Number of STD lab tests completed 0.0% 107,720 107,720 107,720 107,720 - Demand Number of STD lab tests requested 107,720 107,720 107,720 107,720 - Expenditure Ratio Revenue Cost per STD lab test completed $8.31 $ 6.03 $ 6.03 $ 8.90 $ 90,909 $ TOTAL SOURCES $ 83,090 $ 64,557 $ 68,512 $ TOTAL USES $ 773,291 $ 960,158 $ 444,545 $ (2.87) Var % 0.0% 0.0% 0.0% -32.2% 26,352 29.0% (1,116) -0.1% Expenditure 959,042 $ Epidemiology and General Disease Surveillance Program The purpose of the Epidemiology and General Disease Surveillance Program is to provide timely data and reporting to County residents and interested stakeholders so they can halt the spread of disease and increase the overall health of Maricopa County residents. Activities that comprise this program include:  Epidemiological Reporting Epidemiological Reporting Activity The purpose of the Epidemiological Reporting Activity is to provide data and information to MCDPH programs, interested stakeholders and the general public regarding disease trends in Maricopa County so they can halt the spread of disease in the community. Mandates: ARS §36-186 mandates the powers and duties of the Director of the County Department of Public Health including a requirement that the Public Health submit an annual report of all activities, diseases reported, expenditures of the department, condition of the public health in the county, and recommendations for the protection of the public health to the State, Board of Supervisors, each city in the county, and the local board of health. Additionally, reporting of suspected or confirmed communicable disease is mandated under the Arizona Administrative Code R9-6-202, as an Administrator of a Health Care Institution. ARS §36-186 mandates the powers and duties of the Director of the County Department of Public Health including a requirement that the Public Health submit an annual report of all activities, diseases reported, expenditures of the department, condition of the public health in the county, and recommendations for the protection of the public health to the State, Board of Supervisors, each city in the county, and the local board of health. Additionally, reporting of suspected or confirmed communicable disease is mandated under the Arizona Administrative Code R9-6-202, as an Administrator of a Health Care Institution. 445 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of disease reports completed within the appropriate time frame Percent of required reports provided Result Result 100.0% Output Percent of Community Health Assessment measures completed Number of reports provided Demand Number of reports requested Expenditure Ratio Revenue Cost per report provided $ TOTAL SOURCES $ TOTAL USES $ 100.0% 100.0% Rev vs Adopted Variance Var % 100.0% 0.0% 0.0% 92.7% 93.3% 93.3% 96.8% 3.5% 3.8% N/A 100.0% 100.0% 100.0% 0.0% 0.0% 1,992 1,869 1,869 1,832 (37) -2.0% 2,148 1,977 1,977 1,892 (85) -4.3% 693.86 $ 1,018.87 $ 901.43 $ 1,007.32 $ (20,996) $ 768,075 $ 483,371 $ 887,189 2,121,309 $ 1,684,766 $ 1,845,419 11.55 1.1% $ 119,114 13.4% $ (275,890) -14.9% Expenditure 1,382,166 $ Activity Narrative: Due to the unpredictability of outbreaks, FY 2018 Adopted is based on baseline criteria. Reports provided and requested are decreasing as Maricopa County experienced three concurrent, lengthy and large outbreaks in FY 2016 and FY 2017. Family Health Program The purpose of the Family Health Program is to provide assessment, education and services to women, children and their families and community organizations so they can be healthy and so that health disparities among women and children may be reduced. Activities that comprise this program include:  Child Care Health Consultations  Nurse-Family Partnerships  Community Empowerment Coalitions  Teen Pregnancy Prevention  Dental Sealants  Healthy Start  Newborn Intensive Care  Lead Hazard Reduction Child Care Health Consultations Activity The purpose of the Child Care Health Consultations Activity is to provide nurse consultation services to licensed child care providers so they can promote healthy and safe child care environments for infants and children as evidenced by meeting quality improvement goals. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Percent of child care providers in case management who make progress toward pathway goals Number of nurse consultation service contacts provided Number of child care providers in case management with pathway goals Number of nurse consultation service contacts requested Expenditure per nurse consultation service contact provided Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 2,001 1,978 1,978 1,393 (585) -29.6% 23 20 20 20 2,001 1,978 1,978 1,393 - 0.0% (585) -29.6% $ 437.28 $ 542.88 $ 502.91 $ 784.17 $ (241.29) -30.8% TOTAL SOURCES $ 884,364 $ 1,201,588 $ 994,754 $ 1,092,353 $ (109,235) -10.0% TOTAL USES $ 875,004 $ 1,201,588 $ 994,754 $ 1,092,353 $ (109,235) -10.0% Expenditure 446 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Activity Narrative: Due to changes in the service model, nurse consultation service contracts requested and provided are expected to decrease. Visits are now more episodic and completed on an as needed basis. Refunds from the grantor for new centers are also decreasing. Community Empowerment Coalitions Activity The purpose of the Community Empowerment Coalitions Activity is to provide technical assistance to local programs so they can expand their capacities to improve maternal/child health outcomes. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Output Percent of coalition members who report that there is progress towards implementation of plan goals. Number of partnerships developed or retained 94.5% 94.7% 94.7% 94.7% 0.0% 0.0% Demand Number of partnerships to be developed or retained 92 56 56 69 13 23.2% 92 56 56 69 13 Expenditure Ratio Revenue Cost per partnership developed $ 10,483.49 $ 22,766.46 $ 27,012.25 $ 20,570.20 $ (2,196.26) 23.2% -9.6% TOTAL SOURCES $ 322,527 $ 582,980 $ 638,767 $ 499,584 $ (83,396) -16.7% TOTAL USES $ 964,481 $ 1,384,619 $ 1,512,686 $ 1,419,344 $ 34,725 Expenditure 2.4% Dental Sealants Activity The purpose of the Dental Sealants Activity is to provide dental sealants to eligible children in Maricopa County so they can avoid tooth decay. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of children needing sealants who receive them 66.4% 57.9% 57.9% 61.6% 3.7% 6.4% Output Number of eligible children receiving sealants 4,120 4,020 4,020 4,549 529 13.2% Demand Number of children eligible to receive sealants 6,207 6,493 6,492 7,382 889 13.7% Expenditure Ratio Revenue Cost per eligible child receiving sealants $ 509.70 $ 581.32 $ 527.92 $ TOTAL SOURCES $ 1,929,768 $ 2,618,022 $ 1,822,605 $ 2,286,317 $ (331,705) -14.5% TOTAL USES $ 2,099,979 $ 2,708,309 $ 2,122,245 $ 2,380,876 $ (327,433) -13.8% 523.98 $ 57.34 10.9% Expenditure Activity Narrative: Based on actuals, the number of children eligible to receive and receiving sealants is expected to continue increasing into FY 2018. The decrease in revenue and expenditures is related to decrease of grant funding for FY 2018. Healthy Start Activity The purpose of the Healthy Start Activity is to provide case management and education to women and their families and community members so they can make healthy choices that reduce infant mortality. Mandates: Discretionary services. 447 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rate of infant mortality in areas served Output Number of cases managed Output Number of participants in educational sessions Demand Number of people referred for case management services Cost per participant in educational sessions Expenditure Ratio Revenue N/A Rev vs Adopted Variance Var % 70.0% 70.0% 70.0% 1,206 1,206 1,206 - 0.0% N/A 1,586 1,586 1,586 - 0.0% N/A 753 753 753 - 0.0% N/A N/A $ 0.0% 0.0% 1,091.51 $ 1,087.29 $ 1,098.67 $ (7.16) -0.7% TOTAL SOURCES $ 2,401,618 $ 1,882,264 $ 1,724,444 $ 1,742,490 $ (139,774) -8.0% TOTAL USES $ 2,111,974 $ 1,882,264 $ 1,724,444 $ 1,742,490 $ (139,774) -8.0% Expenditure Activity Narrative: Revenues and expenditures are expected to decrease due to a reduction in grant funding. Lead Hazard Reduction Activity The purpose of the Lead Hazard Reduction Activity is to provide in-home lead testing and educational services to families residing in City of Phoenix Lead Hazard Control Program (LHCP) homes which test positive for lead so they can reduce or eliminate their children’s risk for exposure to lead. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Demand Expenditure Ratio Revenue Percent of clients enrolled for the entire plan year who had an initial or periodic exam in the plan year Percent of families who take at least one new lead hazard reduction action Number of Ryan White clients receiving dental insurance Number of applicants for Ryan White Dental Insurance Rev vs Adopted Variance Var % 96.0% 89.7% 89.7% 89.7% 0.0% 0.0% 100% 100% 100% 100% 0.0% 0.0% 74 64 64 64 - 0.0% 74 64 64 64 - 0.0% Cost per client receiving dental insurance $ 1,572.27 $ 1,527.56 $ 1,716.16 $ 1,809.70 $ (282.14) -15.6% TOTAL SOURCES $ 140,476 $ 128,237 $ 109,834 $ 115,821 $ (12,416) -10.7% TOTAL USES $ 116,348 $ 128,237 $ 109,834 $ 115,821 $ (12,416) -10.7% Expenditure Activity Narrative: Revenues and expenditures are expected to decrease due to a reduction in grant funding. Newborn Intensive Care Activity The purpose of the Newborn Intensive Care Activity is to provide education, developmental screening and early intervention referrals to families of at-risk infants and children so they can be empowered to function at their highest level through timely identification of issues and access to community resources. Mandates: Discretionary services. 448 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 89.9% 96.2% 96.2% 96.2% 0.0% 0.0% 99.2% 100.0% 100.0% 100.0% 0.0% 0.0% Output Percent of new families contacted within 7 days of referral being received Percent of children with suspicious developmental screenings referred to early intervention services Number of home visits provided 1,834 2,131 2,131 2,131 - Demand Number of home visits requested 1,834 2,131 2,131 2,131 - 0.0% Expenditure Ratio Revenue Cost per home visit $ 219.45 $ 210.31 $ 230.12 $ (13.04) -5.8% TOTAL SOURCES $ 446,661 $ 678,343 $ 490,391 $ 475,966 $ (202,377) -42.5% TOTAL USES $ 402,472 $ 678,343 $ 490,391 $ 475,966 $ (202,377) -42.5% Result 223.35 $ 0.0% Expenditure Activity Narrative: Revenues and expenditures are expected to decrease due to a reduction in grant funding. Nurse-Family Partnerships Activity The purpose of the Nurse-Family Partnerships Activity is to provide nurse home visits to low income, firsttime pregnant women in South & Central Phoenix so they can successfully initiate breastfeeding at birth. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of clients initiating breastfeeding at birth Output Rev vs Adopted Variance Var % 86.80% 88.2% 88.2% 83.3% -4.9% -5.6% Number of home visits received 3,730 3,118 3,118 2,880 (238) -7.6% Demand Number of home visits requested 3,730 3,118 3,118 2,880 (238) Expenditure Ratio Revenue Cost per home visit received $635.83 $ 639.86 $ 494.81 $ 576.09 $ -7.6% 63.77 11.1% TOTAL SOURCES $ 2,420,752 $ 1,881,708 $ 1,542,813 $ 1,659,139 $ (222,569) -13.4% TOTAL USES $ 2,371,636 $ 1,881,708 $ 1,542,813 $ 1,659,139 $ (222,569) -13.4% Expenditure Activity Narrative: Due to a reduction in grant funding that resulted in the reduction of three full-time Registered Nurses, in home visits are expected to decrease along with revenue and expenditures for FY 2018. Teen Pregnancy Prevention Activity The purpose of the Teen Pregnancy Prevention Activity is to provide education and service learning opportunities to youth so they can improve their ability to make healthy decisions. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A 27.0% 27.0% 27.0% 0.0% 0.0% Output Percent of youth who report an increased ability to make healthy decisions as measured by the pre- and post-Youth Development Inventory Number of youth educated 368 308 308 250 (58) -18.8% Demand Number of youth to be educated 368 308 308 250 (58) -18.8% Expenditure Ratio Revenue Cost per youth educated 1,974 $ 2,824.89 $ 2,897.81 $ 1,029.85 $ (1,795.04) -63.5% TOTAL SOURCES $ 703,753 $ 1,241,720 $ 892,524 $ 875,372 $ (366,348) -41.9% TOTAL USES $ 726,254 $ 1,241,720 $ 892,524 $ 875,372 $ (366,348) -41.9% Expenditure Activity Narrative: Revenues and expenditures are expected to decrease due to a reduction in grant funding and therefore, decreasing the youth educated. 449 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Healthcare for the Homeless Program The purpose of the Healthcare for the Homeless Program is to provide integrated medical and behavioral health services, in a holistic manner, to homeless individuals in Maricopa County so they can receive primary care in order to achieve an optimal level of health. Activities that comprise this program include:  Healthcare for the Homeless Healthcare for the Homeless Activity The purpose of the Healthcare for the Homeless Activity is to provide integrated medical and behavioral health services, in a holistic manner, to homeless individuals in Maricopa County so they can receive primary care in order to achieve an optimal level of health. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A 45.9% 45.9% 45.9% 0.0% 0.0% Output Percent of patients with symptoms of a STD who received treatment for the STD Number of clinic encounters N/A 11,695 11,695 11,355 (340) -2.9% Demand Number of clinic encounters requested N/A 11,695 11,695 11,355 (340) -2.9% Expenditure Ratio Revenue Cost per clinic encounter N/A $ 259.70 $ 223.53 $ (15.82) -5.7% 275.52 $ TOTAL SOURCES $ 3,086,679 $ 3,880,454 $ 2,614,135 $ 3,128,541 $ (751,913) -24.0% TOTAL USES $ 3,026,797 $ 3,880,454 $ 2,614,135 $ 3,128,541 $ (751,913) -24.0% Expenditure Activity Narrative: The decrease in expenditures and client encounters is due to the reduction in grant funding. This activity is scheduled to be transferred to a non-profit organization in January 2018. Childhood Immunizations Program The purpose of the Childhood Immunizations Program is to provide immunizations and education to eligible children and immunization providers so they can avoid the contracting and spreading of vaccinepreventable diseases among themselves or their clients. Activities that comprise this program include:  Childhood Immunizations Childhood Immunizations Activity The purpose of the Childhood Immunizations Activity is to provide immunizations and education to eligible children and immunization providers so they can avoid the contracting and spreading of vaccinepreventable diseases among themselves of their clients. Mandates: ARS §36-673-674 mandates that the county health department shall provide the required child immunizations and the documentation of such administered immunizations. AZ Admin Code R9-6703 requires the county health department to immunize any child for the diseases listed and upon request of the parent or guardian. 450 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of children 2-5 in child care who are up to date with immunizations Percent of children >5 in schools who are up to date with immunizations Percent of children 0-2 years old receiving full complement of immunizations Number of individuals educated Output Number of immunizations provided Demand Number of individuals to be educated Demand Number of immunizations requested Expenditure Ratio Revenue Cost per immunization provided $ TOTAL SOURCES $ 2,232,253 $ 3,318,356 $ 3,442,102 TOTAL USES $ 3,350,654 $ 4,358,172 $ 4,673,232 Result Result Rev vs Adopted Variance Var % 85.4% 90.0% 90.0% 90.0% 0.0% 0.0% 91.6% 95.0% 95.0% 95.0% 0.0% 0.0% 52.5% 41.1% 41.1% 50.0% 8.9% 21.7% 2,907 2,916 2,916 3,012 113,016 125,543 125,543 124,522 2,907 2,916 2,916 3,012 113,016 125,543 125,543 124,522 29.65 $ 33.62 $ 38.81 $ 96 3.3% (1,021) -0.8% 96 3.3% (1,021) -0.8% 1.71 5.4% 31.91 $ $ 3,040,958 $ (277,398) -9.1% $ 4,036,853 $ (321,319) -8.0% Expenditure Infectious Disease Control Program The purpose of the Infectious Disease Control Program is to provide identification, screening, treatment and education to clients with or suspected with identifiable communicable diseases so they can be disease free and avoid spreading them to uninfected individuals. Activities that comprise this program include:  Hansen’s Disease Treatment   STD Surveillance, Investigation, Examination and Treatment Tuberculosis Surveillance, Investigation, Testing and Treatment  Physical Health Screening for Refugees Hansen’s Disease Treatment Activity The purpose of the Hansen’s Disease Treatment Activity is to provide treatment to individuals suspected or confirmed with Hansen’s Disease so they can be cured and thus avoid spreading the disease in the community. Mandates: Essential service in lieu of mandate. AZ Admin code R9-6-334 states the local health agency must examine all those in contact with a Hansen’s disease case for signs and symptoms at six-to twelve month intervals for five years after the last exposure. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Output Percent of people confirmed with Hansen's Disease receiving treatment Number of people receiving treatment 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% Demand Number of people requesting treatment 63 49 49 50 1 2.0% 63 49 49 50 1 Expenditure Ratio Revenue Cost per person treated $ 616.98 $ 718.00 $ 404.14 $ 698.80 $ 19.20 2.0% 2.7% TOTAL SOURCES $ 34,747 $ 40,395 $ 19,803 $ 34,940 $ (5,455) -15.6% TOTAL USES $ 38,870 $ 40,395 $ 19,803 $ 34,940 $ (5,455) -15.6% Expenditure Physical Health Screening for Refugees Activity The purpose of the Physical Health Screening for Refugees Activity is to provide Tuberculosis screening to newly-arrived refugees so they can be treated for Tuberculosis, thus avoiding spreading the disease. Mandates: Essential service in lieu of mandate. According to the Department of Health and Human Services Office of Refugee Resettlement State Letter # 95-37, Medical Screening Protocol for newly Arrived refugees, a screening must be conducted to follow-up on the overseas medical exam and identify 451 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health persons with communicable disease of potential public health importance. This is an essential service to prevent the spread of disease as established in AZ Admin Code R9-6 Article 3. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A 42.7% 40.1% 42.2% -0.5% -1.2% Output Percent of refugees identified with latent TB infection who were started on treatment Number of refugees screened 3,020 3,330 3,330 3,670 340 10.2% Output Number of refugees identified with latent TB infection N/A 394 394 389 Demand Number of refugees presenting for screening 3,165 3,734 3,734 4,080 Expenditure Ratio Revenue Cost per refugee screened $ 407.27 $ 440.00 $ 388.22 $ TOTAL SOURCES $ 1,107,512 $ 1,640,763 $ 1,288,269 $ 1,299,704 $ (341,059) -26.2% TOTAL USES $ 1,229,968 $ 1,751,712 $ 1,292,786 $ 1,413,724 $ (337,988) -23.9% (5) 385.21 $ -1.3% 346 9.3% 54.79 14.2% Expenditure Activity Narrative: It is expected that refugee population in Maricopa County will continue to increase in FY 2018 despite a decrease in grant funding. STD Surveillance, Investigation, Examinations and Treatment Activity The purpose of the STD Surveillance, Investigation, Examinations and Treatment Activity is to provide case reviews and follow up, and exams and treatment as needed to individuals who are positive for a STD (including HIV) or who are suspected of having been exposed to a STD so they can be disease free and avoid spreading disease to others. Mandates: AZ Admin code R9-6-1103 mandates what the local health agency must do in regards to each STD case, including treatment, notification of potential contacts, and provide education on the STD to the contacts. AZ Admin Code R9-6-312 requires that the local health agency treat anyone potentially exposed to Chlamydia for the disease. R9-6-330 requires that the local health agency treat anyone potentially exposed to gonorrhea for the disease. R9-6-368 requires that the local health agency treat anyone potentially exposed to syphilis for the disease. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of contacts identified who received treatment N/A 92.0% 92.0% 92.7% 0.7% 0.8% Result N/A 83% 83% 87% 4.1% 4.9% Output Percent of STD tests conducted that did not require that the patient be treated Number of contacts identified from all positive cases N/A 3,803 3,803 4,469 666 17.5% Output Number of STD tests conducted N/A 69,955 69,955 67,672 (2,283) -3.3% Demand Number of interviews conducted on positive case reports received Number of STD tests requested N/A 3,803 3,803 5,383 1,580 41.5% 69,955 69,955 67,672 Cost per STD test conducted N/A $ Demand Expenditure Ratio Revenue N/A 52.19 $ 49.64 $ (2,283) -3.3% 52.53 $ (0.34) -0.6% TOTAL SOURCES $ 1,149,454 $ 1,869,673 $ 1,450,849 $ 1,553,901 $ (315,772) -20.3% TOTAL USES $ 2,260,416 $ 3,854,537 $ 3,267,697 $ 3,554,694 $ (299,843) -8.4% Expenditure Activity Narrative: The department is expecting a decrease (approximately 3.3%) in clinic testing as the department has recently moved a clinic to a private community based organization. The clinic move is expected to assist the most vulnerable populations. Single Case Investigations and Interventions Activity There are over 80 diseases that are reportable to local health departments. The Single Case Investigations and Interventions Activity receives these reports, and investigates and intervenes (as necessary) on single-case reports of the diseases outlined in Administrative Code. Single case reports are those not determined to be part of a larger outbreak of disease. 452 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Mandates: AZ Administrative Code - R9-6-202, “Reporting Requirements for a Health Care Provider Required to Report or an Administrator of a Health Care Institution or Correctional Facility”; R9-6-203, “Reporting Requirements for an Administrator of a School, Child Care Establishment, or Shelter”; R9-6206, “Local Health Agency Responsibilities Regarding Communicable Disease Reports”; R9-6-302, “Local Health Agency Control Measures”. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of reports triaged within one working day N/A 92.2% 92.2% 90.0% -2.2% -2.4% Result Percent of cases requiring investigation completed N/A 23.3% 23.3% 22.2% -1.1% -4.7% Output Number of reports triaged with appropriate intervention per protocol Number of disease reports received for investigation N/A 35,095 35,095 37,100 2,005 5.7% 43,117 36,552 36,552 38,300 Demand Expenditure Ratio Revenue Cost per report triaged with appropriate intervention per protocol N/A $ TOTAL SOURCES $ TOTAL USES $ (27,117) $ 62.73 $ 50.32 $ 1,748 4.8% 59.42 $ 3.30 5.6% 375,887 $ 191,178 $ 490,675 $ 114,788 23.4% 1,853,133 $ 1,765,808 $ 2,204,594 $ 351,461 15.9% Expenditure 2,029,000 $ Tuberculosis Surveillance, Investigation, Testing and Treatment Activity The purpose of the Tuberculosis Surveillance, Investigation, Testing and Treatment Activity is to provide contact investigations and necessary treatment to people who were confirmed with or exposed to TB so they can be free of TB and reduce the spread of the disease in the community. Mandates: ARS §36-717 mandates that the local board of health provide for the care and control of tuberculosis in the county. ARS §36-718-738 mandates the procedures, authorities, and requirements for the local board of health in the care and control of tuberculosis in the county. AZ Admin Code R9-6380 outlines the requirements the county must follow for the control of tuberculosis cases. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Demand Demand Expenditure Ratio Rev vs Adopted Variance Var % Percent of case contacts evaluated for disease within 90 calendar days Percent of patients newly diagnosed with latent TB infection who are contacts to an AFB smear-positive case and who complete treatment Number of case contacts identified N/A 43.8% 43.8% 42.7% -1.1% -2.5% N/A 52% 52% 56% 4.0% 7.6% N/A 361 361 370 9 2.5% Number of patients newly diagnosed with latent TB infection who are contacts to an AFB smear-positive case and who start treatment Number of AFB smear-positive cases N/A 31 31 32 1 3.2% N/A 42 42 45 3 7.1% Number of patients newly diagnosed with latent TB infection who are contacts to an AFB smear-positive case Cost per patient newly diagnosed with latent TB infection who is a contact to an AFB smear-positive case and who starts treatment N/A 31 31 33 2 6.5% 4,616.96 5.7% N/A $ 85,808.61 $ 90,641.90 $ 81,191.66 $ Revenue TOTAL SOURCES $ 536,440 $ 1,028,091 $ 1,070,356 $ 935,414 $ (92,677) -9.9% TOTAL USES $ 2,064,046 $ 2,694,484 $ 2,809,899 $ 2,598,133 $ (96,351) -3.7% Expenditure Activity Narrative: Performance measures were new for FY 2017. Due to the limited data available, FY 2018 is difficult to predict. However, due to notable cases in FY 2017, it is anticipated that smear-positive cases will increase in FY 2018. Performance Improvement Program The purpose of the Performance Improvement Program is to provide technical assistance to Maricopa County Department of Public Health program managers so they can increase program effectiveness as evidenced by successfully gaining accreditation. 453 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Activities that comprise this program include:  Performance Improvement Performance Improvement Activity The purpose of the Performance Improvement Activity is to provide technical assistance to Maricopa County Department of Public Health program managers so they can increase program effectiveness as evidenced by successfully gaining accreditation. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of programs completing accreditation prerequisites Number of technical assistance sessions provided Demand Number of technical assistance sessions requested Expenditure Ratio Revenue Cost per technical assistance session provided Rev vs Adopted Variance 100.00% 100.0% 100.0% 100.0% 11 10 10 10 - 11 10 10 10 - Var % 0.0% 0.0% 0.0% 0.0% $32,568.73 $ 42,070.10 $ 41,185.90 $ 48,955.90 $ (6,885.80) -14.1% TOTAL SOURCES $ 404,934 $ 363,460 $ 268,208 $ 309,806 $ (53,654) -17.3% TOTAL USES $ 358,256 $ 544,893 $ 411,859 $ 489,559 $ (55,334) -11.3% Expenditure Promoting Healthy Lifestyles Program The purpose of the Promoting Healthy Lifestyles Program is to provide education to children and adults so they can incorporate physical activity, physical safety, and healthy eating habits into their daily lives to prevent injury, obesity, and nutrition-related disorders. Activities that comprise this program include:  Women Infants and Children  Nutrition and Physical Activity  Public Health Policy Development Nutrition and Physical Activity The purpose of the Nutrition and Physical Activity is to provide technical assistance and recommendations on nutrition and physical activity to community organizations so they can implement policy, systems and environmental changes that improve the health of those they serve. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Demand Expenditure Ratio Revenue Percent of dietetic interns who successfully complete the internship Number of community organizations receiving technical assistance Number of dietetic graduates matched to participate Number of community organizations requesting technical assistance Number of dietetic graduates who apply for selection TOTAL SOURCES $ 92.2% 92.2% 93.0% 0.8% 0.9% N/A 133 133 140 7 5.3% N/A 11 11 11 11 133 133 140 133 100 - $ 19,436.50 $ 16,735.84 $ 17,481.24 2,640,719 $ 2,756,926 $ 2,432,570 $ 2,220,030 2,624,128 $ 2,939,060 $ 2,225,867 $ 2,447,374 5.3% (38) -28.6% $ (1,955.25) -11.2% $ (536,896) -24.2% $ $ 0.0% 7 95 $90.00 Expenditure TOTAL USES Var % 100.00% N/A Cost per community organization receiving technical assistance Rev vs Adopted Variance $ (491,686) -20.1% Activity Narrative: The decrease in revenue and expenditures for FY 2018 is due to a decrease in grant funding. 454 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Policy Development Activity The purpose of the Public Health Policy Development Activity is to provide policy guidance to the community and local organizations so they can improve community health outcomes for citizens of Maricopa County. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 100.00% 100.0% 100.0% 100.0% Output Percent of customers satisfied with consultation services Number of policy guidance consultations completed 15 12 12 12 - 0.0% Demand Number of policy guidance consultations requested 15 12 12 12 - 0.0% Expenditure Ratio Revenue Expenditure per policy guidance consultation $98,584.00 $ 139,347.42 $ 130,149.58 $ 132,247.50 0.0% $ 7,099.92 0.0% 5.4% TOTAL SOURCES $ 1,243,213 $ 1,565,079 $ 1,081,357 $ 1,115,610 $ (449,469) -40.3% TOTAL USES $ 1,478,760 $ 2,132,362 $ 1,561,795 $ 1,586,970 $ (545,392) -34.4% Expenditure Women Infants and Children Activity The purpose of the Women, Infants & Children Activity is to provide supplemental food and nutrition education for pregnant, breastfeeding, postpartum women, infants and children (up to age five) so they can redeem their food drafts and adopt lifetime nutrition habits for better nutritional/health status. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of clients who received nutrition education Result Percent of food drafts redeemed Output Demand Expenditure Ratio Revenue Cost per client encounter $ TOTAL SOURCES $ 10,231,219 $ 11,527,809 $ 9,891,530 $ TOTAL USES $ $ 9,891,530 $ Rev vs Adopted Variance Var % N/A 30.0% 30.0% 30.0% 0.0% 0.0% 84.9% 84.8% 84.8% 81.9% -2.9% -3.4% Number of client encounters 717,354 715,000 715,000 655,392 (59,608) -8.3% Number of client encounters requested 717,354 715,000 715,000 655,392 (59,608) -8.3% (0.85) -6.4% 9,270,064 $ (2,257,745) -19.6% 9,270,064 $ (2,257,745) -19.6% 13.06 $ 13.30 $ 13.83 $ 14.14 $ Expenditure 9,369,093 $ 11,527,809 Activity Narrative: The caseloads for WIC have been declining approximately 3% each year. This trend is anticipated to continue in FY 2018. Public Health Preparedness and Response Program The purpose of the Public Health Preparedness and Response Program is to provide preparedness plans, training, exercises and education to Maricopa County residents and community partners so they can successfully respond to a public health emergency. Activities that comprise this program include:  Public Health Preparedness and Response Public Health Preparedness and Response Activity The purpose of the Public Health Preparedness and Response Activity is to provide preparedness plans, training, and exercises to Maricopa County residents and community partners so they can successfully respond to a public health emergency. Mandates: Essential service in lieu of mandate. 455 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Output Percent of those trained who indicate understanding of their roles and responsibilities in a public health emergency Percent of exercise evaluations rated as good or excellent Number of people trained Demand Number of people requiring training Expenditure Ratio Revenue Cost per person trained $ 956.30 $ 879.51 $ 1,117.93 $ 1,427.76 TOTAL SOURCES $ 2,611,388 $ 3,867,027 $ 2,202,319 $ 2,641,357 $ (1,225,670) -46.4% TOTAL USES $ 1,763,419 $ 3,867,027 $ 2,202,319 $ 2,641,357 $ (1,225,670) -46.4% Result 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 97.7% 100.0% 95.0% 98.5% -1.5% -1.5% 1,844 1,970 1,970 1,844 (126) -6.4% 1,844 1,970 1,970 1,844 (126) -6.4% (548.25) -38.4% $ Expenditure Activity Narrative: The Workplace Training program increased in FY 2017 due to one-time additional training. Ryan White Part A Services for People with HIV/AIDS Program The purpose of the Ryan White Part A Services for People with HIV/AIDS program is to provide planning, procurement, execution and monitoring of medical, health and support service agreements to people living with HIV/AIDS so they can improve their overall health. Activities that comprise this program include:  Ryan White Dental Insurance Ryan White Dental Insurance Activity The purpose of the Ryan White Dental Insurance Activity is to provide dental insurance administration to eligible Ryan White clients in Maricopa and Pinal Counties so they can receive dental services. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of clients enrolled for the entire plan year who had an initial or periodic exam in the plan year Number of Ryan White clients receiving dental insurance Number of applicants for Ryan White Dental Insurance Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance 0.8% Var % 92.2% 92.2% 92.2% 93.0% 0.9% 1,166 850 850 850 - 0.0% 1,166 850 850 850 - 0.0% Cost per client receiving dental insurance $ 1,313.92 $ 1,346.16 $ 1,810.24 $ 1,523.01 $ (176.85) -11.6% TOTAL SOURCES $ 1,579,328 $ 2,259,870 $ 1,538,707 $ 1,294,558 $ (965,312) -74.6% TOTAL USES $ 1,532,032 $ 2,259,870 $ 1,538,707 $ 1,294,558 $ (965,312) -74.6% Expenditure Activity Narrative: There are no major changes expected in performance measures for FY 2018. The statistics and sources/uses in FY 2016 were an anomaly created by having a staff member hired and clearing a backlog of applications. Tobacco Use Prevention Program The purpose of the Tobacco Use Prevention program is to provide education and technical assistance to children and adults in Maricopa County so they can avoid tobacco use and secondhand smoke. Activities that comprise this program include:   Tobacco Use Prevention 456 Smoke Free Arizona Inspections Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Tobacco Use Prevention Activity The purpose of the Tobacco Use Prevention Activity is to provide tobacco use prevention education to college-aged students so they can avoid tobacco use. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % Result Percent of trained dental practices referring tobaccousing patients to community services Rate of tobacco use among adults in Maricopa County 36.8% 41.9% 41.4% 40.0% -1.9% Output Number of dental practices trained 15.7% 16.9% 16.9% 16.9% 0.0% 0.0% 38 31 29 45 14 45.2% Demand Number of dental practices requesting training Output Number of college students educated Demand Number of college students to be educated Expenditure Ratio Expenditure Ratio Revenue Cost per college student educated $ 554.50 $ 467.92 $ 462.39 $ 835.79 $ Cost per dental practice trained $ 1,889.76 $ 2,497.81 $ 1,384.52 $ 2,132.46 $ 365.35 14.6% TOTAL SOURCES $ 2,653,440 $ 3,026,390 $ 2,593,389 $ 2,997,581 $ 28,809 1.0% TOTAL USES $ 2,463,908 $ 3,109,469 $ 2,676,468 $ 3,080,660 $ 28,809 0.9% 38 31 29 45 4,314 5,633 5,633 3,600 4,314 5,633 5,633 -4.5% 14 3,600 45.2% (2,033) -36.1% (2,033) -36.1% (367.87) -44.0% Expenditure Activity Narrative: Public Health funding may change with IGNITE for FY 2018 and so less schools may be possible participating in this program. Therefore, estimates have been lowered significantly. The staff remain unsure of specific events occurring in FY 2018. Tobacco Use Prevention Training for Dental Professionals was moved into this activity for FY 2018. The increase in dental practices requesting training and trained is due to an additional staff member being added. Smoke Free Arizona Inspections Activity The purpose of the Smoke Free Arizona Inspections Activity is to provide smoking-related facility inspections to employers so they can comply with the Smoke Free Arizona law. Mandates: ARS §36-601.01 - Smoke-free Arizona Act. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of inspected facilities in compliance Output Number of inspections completed Demand Number of inspections needed Expenditure Ratio Revenue Cost per inspection Rev vs Adopted Variance Var % 72.30% 64.7% 64.7% 65.7% 1.0% 1.5% 1,325 1,248 1,248 1,242 (6) -0.5% (6) -0.5% $592.19 1,325 $ 631.03 1,248 $ 529.21 1,248 $ 861.56 1,242 $ (230.53) -26.8% TOTAL SOURCES $ 781,764 $ 811,025 $ 660,459 $ 1,070,054 $ 259,029 24.2% TOTAL USES $ 784,657 $ 811,025 $ 660,459 $ 1,070,054 $ 259,029 24.2% Expenditure Activity Narrative: The increase in revenue and expenditures is related to carry forward from prior years. Vital Registration Program The purpose of the Vital Registration Program is to provide copies of birth and death certificates on request to individuals who are entitled to have them so that they can conduct their personal business in a timely manner. Activities that comprise this program include:  Birth and Death Certificates 457 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Birth and Death Certificates Activity The purpose of the Birth and Death Certificates Activity is to provide copies of birth and death certificates on request to individuals who are entitled to have them so that they can conduct their personal business in a timely manner. Mandates: AZ Admin Code R9-19-104 mandates that the local registrar of births and deaths promptly register certificates, be available for registrations, provide deposit transit permits, keep accurate records, and report all deaths to the medical examiner as required. ARS §36-302 mandates that the director of the State Department of Health be the state registrar of vital records and appoint local registrars to perform the duties and procedures proscribed by the director. ARS §36-322 requires the state registrar to seal a certificate and evidentiary documents when the state registrar amends the registered certificate. ARS §36-327 mandates that a permit is required to disinter human remains and establishes that the state registrar follow a specified priority in obtaining written consent prior to issuing the permit. ARS §36-329 mandates that every hospital, abortion clinic, physician or midwife provide the state registrar with a completed Fetal Death Certificate if the unborn child weighs more than 350 grams. ARS §36-338 set forth requirements and documentation necessary for the state registrar to issue a certificate of foreign birth. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of birth and death certificate copies provided within two working days Number of certified copies of birth and death certificates provided Number of certified copies of birth and death certificates requested Cost per birth and/or death certificate provided $ 60.1% 62.0% 62.0% 61.8% 330,800 312,650 312,650 330,800 312,650 312,650 13.22 $ 16.58 $ 14.83 $ Rev vs Adopted Variance Var % (0.2%) -0.3% 317,895 5,245 1.7% 317,895 5,245 1.7% 15.43 $ 1.15 7.5% TOTAL SOURCES $ 4,642,259 $ 4,198,003 $ 4,463,591 $ 4,700,000 $ 501,997 10.7% TOTAL USES $ 4,373,744 $ 4,683,303 $ 4,636,405 $ 4,905,340 $ 222,037 4.5% Expenditure 458 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $11,878,845 $0 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $215,707 $215,707 Employee Compensation and Benefits Total $215,707 FY 2017 Revised Budget $12,094,552 Employee Compensation and Benefits: Employee Salary Adjustments: $0 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($531) ($531) Employee Compensation and Benefits Total ($531) FY 2018 Baseline Budget $12,094,021 Base Adjustments: Base Adjustments: $0 Agenda Item Base Telecom Adjustment NA Risk Management Adjustment NA Base Adjustments Total $165,484 $16,313 $181,797 Base Adjustments Total $181,797 FY 2018 Adopted Budget $12,275,818 Percent Change From Baseline 1.50% 459 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Fee Fund (265) Operating FY 2017 Adopted Budget Base Adjustments: Base Adjustments: Expenditure Revenue $6,638,299 $6,638,299 $495,000 $495,000 $495,000 $495,000 Agenda Item Public Health Fee Adjustment C-86-17-073-2-00 Base Adjustments Total Base Adjustments Total FY 2017 Revised Budget Base Adjustments: Base Adjustments: $495,000 $495,000 $7,133,299 $7,133,299 ($495,000) ($495,000) ($495,000) ($495,000) Agenda Item Public Health Fee Adjustment C-86-17-073-2-00 Base Adjustments Total Base Adjustments Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: ($495,000) ($495,000) $6,638,299 $6,638,299 Agenda Item Central Service Cost Allocation NA $43,917 Other Supplies and Services NA ($64,604) Base Adjustments Total ($20,687) Base Adjustments Total ($20,687) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA ($9,954) Personnel Savings NA $185,644 Employee Salary Adjustments Total $175,690 Employee Compensation and Benefits Total $175,690 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $155,003 Fees and Other Revenues Total $155,003 Fees and Other Revenues Total $155,003 FY 2018 Adopted Budget 460 $6,793,302 $6,793,302 2.33% 2.33% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Fee Fund (265) (continued) Non Recurring Non Project FY 2017 Adopted Budget Capital Improvement Program: Capital Improvement Program: Expenditure Revenue $510,592 $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $61,616 $61,616 Capital Improvement Program Total $61,616 FY 2017 Revised Budget $572,208 Capital Improvement Program: Capital Improvement Program: $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($61,616) ($61,616) Capital Improvement Program Total ($61,616) Non Recurring: Non Recurring: Agenda Item Non Recurring Expenditure Carryforward NA Non Recurring Total ($510,592) ($510,592) Non Recurring Total ($510,592) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA Non Recurring Total $250,000 $250,000 Non Recurring Total $250,000 FY 2018 Adopted Budget $250,000 Percent Change From Baseline NA 461 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Fee Fund (265) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Recomm FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 6,398,094 $ 6,881,596 $ 6,881,596 $ 6,929,273 $ 6,560,026 Sources Operating 7,028,873 Non-Recurring Total Sources: 6,638,299 $ 7,028,873 $ 6,638,299 6,637,783 7,133,299 $ 7,133,299 6,793,302 - $ 6,637,783 $ 6,793,302 Uses Operating Non-Recurring 6,267,194 6,638,299 7,133,299 6,514,449 230,496 510,592 572,208 492,581 Total Uses: $ 6,497,690 $ Structural Balance $ 761,679 $ - $ Accounting Adjustments $ (4) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 6,929,273 6,929,273 $ 462 7,148,891 6,371,004 6,371,004 $ $ 6,793,302 250,000 $ 7,007,030 $ - $ 123,334 $ - - $ $ - 7,705,507 6,309,388 6,309,388 $ - 6,560,026 6,560,026 $ 7,043,302 6,310,026 6,310,026 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Grant Fund (532) Operating Expenditure Revenue FY 2017 Adopted Budget $42,884,495 $42,884,495 $4,682,554 $4,682,554 $4,682,554 $4,682,554 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Public Health Grant Reconciliation C-86-17-074-2-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $4,682,554 $4,682,554 $47,567,049 $47,567,049 ($4,682,554) ($4,682,554) ($4,682,554) ($4,682,554) Agenda Item Public Health Grant Reconciliation C-86-17-074-2-00 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: ($4,682,554) ($4,682,554) $42,884,495 $42,884,495 Agenda Item Central Service Cost Allocation NA Base Adjustments Total $295,102 $295,102 Base Adjustments Total $295,102 Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 463 $1,050,801 $1,345,903 $1,050,801 $1,345,903 $1,050,801 $1,345,903 $44,230,398 $44,230,398 3.14% 3.14% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Grant Fund (532) (continued) Non Recurring Non Project Grants, Donations and Intergovernmental Agreements: Donations: Expenditure Revenue $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Agenda Item Public Health Donation C-86-17-016-D-00 Donations Total Grants, Donations and Intergovernmental Agreements Total Non Recurring: Non Recurring: Agenda Item EPI Appropriation Adjustment C-86-17-008-M-00 Non Recurring Total $109,437 $109,437 Non Recurring Total $109,437 FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Donations: $114,437 $5,000 ($5,000) ($5,000) ($5,000) ($5,000) ($5,000) ($5,000) Agenda Item Public Health Donation C-86-17-016-D-00 Donations Total Grants, Donations and Intergovernmental Agreements Total Non Recurring: Non Recurring: Agenda Item EPI Appropriation Adjustment C-86-17-008-M-00 Non Recurring Total ($109,437) ($109,437) Non Recurring Total ($109,437) FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: $0 $0 $719,393 $719,393 $719,393 $719,393 Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 464 $719,393 $719,393 $719,393 $719,393 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Public Health Public Health Grant Fund (532) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Recomm FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (1,927,947) $ (1,891,813) $ (1,891,813) $ (1,346,641) $ (1,346,641) 49,643,840 50,775,583 55,841,552 49,955,841 52,171,700 5,000 5,000 Sources Operating Non-Recurring Total Sources: $ 49,643,840 $ 50,775,583 $ 55,846,552 $ 49,960,841 719,393 $ 52,891,093 Uses Operating 49,062,545 Non-Recurring 50,775,583 - - 5,000 $ 49,960,841 719,393 49,062,545 $ Structural Balance $ 581,295 $ - $ - $ - $ - Accounting Adjustments $ 11 $ - $ - $ - $ - $ (1,891,813) (1,891,813) $ 465 55,955,989 52,171,700 $ (1,346,641) (1,346,641) $ $ 49,955,841 114,437 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 50,775,583 55,841,552 (2,001,250) (2,001,250) $ $ (1,346,641) (1,346,641) $ 52,891,093 (1,346,641) (1,346,641) Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Real Estate Real Estate Analysis by Alice Kirk, Budget Analyst Summary Mission The mission of Real Estate has not been established as this is a new department for FY 2018. The department will complete a strategic plan in FY 2018. Vision The vision of Real Estate has not been established as this is a new department for FY 2018. The department will complete a strategic plan in FY 2018. Strategic Goals Strategic Goals for Real Estate have not been established as this is a new department for FY 2018. The department will complete a strategic plan in FY 2018. Sources and Uses by Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Forecast Revised Adopted $ - $ $ - $ Revenues RWAY - Real Estate Services Revenues Total Sources $ Expenditures RWAY - Real Estate Services Expenditures Total Uses $ - $ - - $ - Revised vs Adopted 250,400 250,400 - Variance $ $ 250,400 250,400 - Variance % 0.00% 0.00% 0.00% 0.00% Sources and Uses by Category FY 2016 Actual Budget Object Revenues Miscellaneous Total Sources $ - $ FY 2017 Forecast FY 2017 Revised - - - $ - Revised vs Adopted FY 2018 Adopted Variance 250,400 $ 250,400 250,400 $ 250,400 Variance % 0.00% 0.00% Expenditures Personal Services - - - - - 0.00% Expenditures Supplies - - - - - 0.00% - 0.00% - 0.00% Expenditures Services Total Uses $ - $ - $ - $ - $ Sources and Uses by Fund and Appropriation Unit Group FY 2016 Fund / Appropriation Unit Group Actual 100 - General Revenues OPER - Operating Fund 100 Total Sources Total Sources $ 100 - General Expenditures OPER - Operating Fund 100 Total Uses Total Uses $ - FY 2017 FY 2017 FY 2018 Forecast Revised Adopted $ - $ - $ - $ - 466 $ $ 250,400 250,400 250,400 - Revised vs Adopted Variance $ $ 250,400 250,400 250,400 - Variance % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Real Estate Staffing by Activity Activity Real Estate Services r Department Total FY 2016 Adopted FY 2017 Revised - FY 2017 Forecast - - FY 2018 Adopted 30.00 30.00 Revised vs Adopted Variance Var % 30.00 N/A 30.00 N/A FY 2018 Adopted Revised vs Adopted Variance Var % 1.00 N/A 3.00 N/A 6.00 N/A 1.00 N/A 1.00 N/A 1.00 N/A 1.00 N/A 11.00 N/A 1.00 N/A 4.00 N/A 30.00 N/A Staffing by Market Range Title Market Range Admin/Operations Specialist Engineering Specialist Engineering Technician Public Works Chief Appraiser Real Estate Chief Officer Real Estate Manager - County Real Property Manager Real Property Specialist Real Property Specialist Sr Real Property Supervisor Department Total FY 2016 Adopted FY 2017 Revised - FY 2017 Forecast - - 1.00 3.00 6.00 1.00 1.00 1.00 1.00 11.00 1.00 4.00 30.00 Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % - - - 30.00 30.00 N/A - - - 30.00 30.00 N/A Budget Highlights  The organizational management function for the Real Estate Department is structurally located in Facilities Management Fund (100). The administrative costs net to zero over the course of the year as the budget is ultimately allocated to the Flood Control District and Facilities Management. The total cost for this agency which is allocated out is $2,757,501. Programs and Activities Program and activity measures for Real Estate have not been established as this is a new department for FY 2018. The department will complete a strategic plan in FY 2018. 467 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Real Estate Appropriated Budget Reconciliation General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Base Adjustments: Base Adjustments: Allocate Real Estate Divestiture ($45,000) Base Adjustments Total ($45,000) Base Adjustments Total ($45,000) Reallocations: Reallocations: Realloc Real Estate Eval/Acq/Divest from D470 to D780 $45,000 Realloc Real Estate from D700 to D780 $250,400 Reallocations Total $45,000 Reallocations Total FY 2018 Adopted Budget 468 $250,400 $45,000 $250,400 $0 $250,400 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Recorder Analysis by Samantha Carter, Budget Analyst Mission The mission of the Recorder’s Office is to maintain a perpetual, comprehensive set of public records consisting of all documents appropriately presented for recording for the public so that any member of the public can readily access the information to conduct their personal and business activities with the assurance that, where appropriate, privacy will be protected and that their transactions were executed in accordance with the law. Vision Our vision is to be the most productive recording office with the best customer service and the best solutions for recording documents and accessing public records. Strategic Goals Regional Services By December 2020, 20% of the Recorder services that are available on the kiosk will be from other county departments. Status: The Recorder’s Office currently has eight operating kiosks in libraries across the valley. These kiosks are available for use by Air Quality and Environmental Services, which at this time are collaborating on technical issues with the Office of Enterprise Technology. Currently no transactions are being processed by these departments. Sources and Uses by Program and Activity FY 2016 FY 2017 FY 2017 FY 2018 Revised vs Adopted Activity Actual Revised Forecast Adopted Variance Revenues BUAS - Business Application Dev Supp 3,558,613 5,255,588 3,867,313 3,807,689 (1,447,899) DCOP - Document Operations 9,535,687 7,836,197 10,702,228 8,836,197 1,000,000 MCRO - Micrographics 80,609 60,000 78,329 60,000 MOUT - Mailout 41,520 37,200 32,722 37,200 ODIR - Executive Management 1 1 Revenues Total Sources $ 13,216,429 $ 13,188,986 $ 14,680,592 $ 12,741,087 $ (447,899) Expenditures BDFS - Budget and Financial Services 131,134 135,738 135,953 744,813 609,075 BUAS - Business Application Dev Supp 3,982,418 5,490,318 3,394,173 3,473,747 (2,016,571) CAND - Candidate Filing Campaign Fin (28,328) (28,328) DCOP - Document Operations 708,000 1,015,754 595,210 639,224 (376,530) ELEC - Election Processing 1,070,670 1,070,670 HRAC - Human Resources 21,510 24,015 24,015 INFR - Infrastructure 200,242 237,641 259,858 269,483 31,842 MCRO - Micrographics 269,251 188,446 299,732 196,119 7,673 MOUT - Mailout 154,054 216,136 178,167 179,470 (36,666) MPOS - Elected and Statutory officials 112,212 112,049 112,240 111,853 (196) ODIR - Executive Management 97,944 23,531 53,656 206,113 182,582 PROC - Procurement 75,166 77,289 77,720 104,807 27,518 RISK - Risk Premiums 49,152 92,450 91,871 85,840 (6,610) SPPT - Operations Support 532,927 566,125 717,013 804,365 238,240 TSPT - Technology Support 574,272 622,336 595,711 523,296 (99,040) VREG - Voter Registration 1,171,261 1,171,261 Expenditures Total Uses $ 6,908,282 $ 8,777,813 $ 6,511,304 $ 9,576,748 $ 798,935 469 Variance % -27.55% 12.76% 0.00% 0.00% 0.00% -3.40% 448.71% -36.73% 0.00% -37.07% 0.00% 0.00% 13.40% 4.07% -16.96% -0.17% 775.92% 35.60% -7.15% 42.08% -15.91% 0.00% 9.10% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Interest Income Revenues Miscellaneous Revenues Proceeds From Financing Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay Expenditures Debt Service FY 2016 Actual 12,891,167 11,597 313,665 Total Sources $ 13,216,429 $ 3,923,948 1,136,714 835,184 407,637 56,759 9,114 538,926 Total Uses $ 6,908,282 $ FY 2017 FY 2017 Revised Forecast 11,460,690 14,399,857 12,000 5,622 253,397 275,113 1,462,899 13,188,986 $ 14,680,592 $ 3,978,808 4,029,369 1,012,285 696,913 1,322,215 1,447,817 103,043 92,601 67,375 82,318 3,700 3,523 1,887,899 158,763 402,488 8,777,813 $ 6,511,304 $ FY 2018 Adopted 12,472,690 15,000 253,397 12,741,087 6,501,402 69,811 1,892,793 10,304 96,250 3,700 600,000 402,488 9,576,748 Revised vs Adopted Variance 1,012,000 3,000 (1,462,899) $ (447,899) 2,522,594 (942,474) 570,578 (92,739) 28,875 (1,287,899) $ 798,935 Variance % 8.83% 25.00% 0.00% -100.00% -3.40% 63.40% -93.10% 43.15% -90.00% 42.86% 0.00% -68.22% 0.00% 9.10% Sources and Uses by Fund and Function Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 236 - Recorders Surcharge Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 236 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 100 Total Uses 236 - Recorders Surcharge Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 236 Total Uses Total Uses $ FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 9,657,816 9,657,816 $ 7,933,398 10,813,279 7,933,398 $ 10,813,279 $ 8,933,398 8,933,398 3,558,613 3,792,689 3,867,313 3,807,689 1,462,899 3,558,613 5,255,588 3,867,313 3,807,689 $ 13,216,429 $ 13,188,986 $ 14,680,592 $ 12,741,087 $ 1,932,797 1,932,797 $ 3,567,089 1,408,396 4,975,485 6,908,282 $ 2,345,337 2,345,337 $ 3,792,689 2,639,787 6,432,476 8,777,813 470 $ 2,115,256 2,115,256 $ 3,621,648 774,400 4,396,048 6,511,304 Revised vs Adopted Variance $ 1,000,000 1,000,000 15,000 (1,462,899) (1,447,899) $ (447,899) $ 4,745,091 88,523 4,833,614 2,399,754 88,523 2,488,277 $ $ 3,740,646 1,002,488 4,743,134 9,576,748 (52,043) (1,637,299) (1,689,342) $ 798,935 Variance % 12.60% 12.60% 0.40% -100.00% -27.55% -3.40% 102.32% 0.00% 106.09% -1.37% -62.02% -26.26% 9.10% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Staffing by Program and Activity Activity Budget and Financial Services B Business Application Dev Supp B Document Operations D Elected and Statutory officials M Election Processing E Executive Management O Human Resources H Mailout M Micrographics M Operations Support S Procurement P Technology Support T Voter Registration V Department Total FY 2016 Adopted 2.00 21.00 19.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 5.00 56.00 FY 2017 Revised 2.00 20.00 15.00 1.00 1.00 2.00 1.00 6.00 1.00 5.00 54.00 FY 2017 Forecast 2.00 21.00 19.00 1.00 1.00 2.00 1.00 3.00 1.00 6.00 57.00 FY 2018 Adopted 5.00 20.00 15.00 1.00 13.00 1.00 1.00 2.00 1.00 7.00 2.00 5.00 14.00 87.00 Revised vs Adopted Variance Var % 3.00 150.0% 0.0% 0.0% 0.0% 13.00 N/A 0.0% 1.00 N/A 0.0% 0.0% 1.00 16.7% 1.00 100.0% 0.0% 14.00 N/A 33.00 61.1% Staffing by Market Range Title Market Range Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Administrative Supervisor Administrator Applications Development Mgr Business/Systems Analyst Chief Deputy - Recorder Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Database Administrator - Sr/Ld Elected Exec Assistant to Director Exec Asst to Elected Official Finance/Business Analyst GIS Programmer/Analyst GIS Programmer/Analyst - Sr/Ld GIS Technician Help Desk Coordinator - Sr/Ld Human Resources Specialist IT Division Manager IT Operations Manager IT Services Supervisor Legislative Analyst Management Assistant Office Assistant Specialized PC/LAN Technician PC/LAN Technician Sr/Ld Procurement Specialist Program Coordinator Programmer/Analyst Programmer/Analyst - Sr/Ld Software Architect Special Projects Manager System Administrator - Sr/Ld Training Supervisor Web Designer/Developer Web Designer/Developer - Sr/Ld Department Total FY 2016 Adopted 2.00 3.00 1.00 3.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 16.00 2.00 1.00 1.00 6.00 1.00 1.00 1.00 1.00 1.00 56.00 FY 2017 Revised 2.00 2.00 1.00 2.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 14.00 1.00 2.00 1.00 5.00 2.00 1.00 1.00 1.00 1.00 54.00 471 FY 2017 Forecast 2.00 3.00 1.00 3.00 1.00 3.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 16.00 1.00 2.00 1.00 1.00 5.00 2.00 1.00 1.00 1.00 1.00 57.00 FY 2018 Adopted 2.00 2.00 1.00 2.00 2.00 2.00 3.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 1.00 1.00 1.00 2.00 28.00 1.00 2.00 2.00 5.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 87.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 1.00 100.0% 1.00 100.0% 0.0% 0.0% 0.0% 4.00 N/A 1.00 N/A 0.0% 0.0% 1.00 N/A 0.0% 1.00 N/A 1.00 N/A 1.00 N/A 2.00 N/A 0.0% 1.00 N/A 0.0% 0.0% 0.0% 0.0% 1.00 100.0% 14.00 100.0% 0.0% 0.0% 1.00 100.0% N/A 0.0% 0.0% 0.0% 2.00 N/A 0.0% 1.00 N/A 0.0% 0.0% 33.00 61.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 100 General 29.00 28.00 29.00 61.00 33.00 236 Recorders Surcharge 27.00 26.00 28.00 26.00 - 117.9% 0.0% Department Total 56.00 54.00 57.00 87.00 33.00 61.1% Significant Personnel Variances  Increase FTE by 34 for transfers from the Elections Office.  Decrease FTE by 1 due to the inactivation of a Community Outreach Recorder’s Office (CORO) position to fund a new position. Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $17,800 for the impact of the changes in base level telecommunications charges.  Decrease in Internal Service Charges by $6,109 for the impact of the changes in risk management charges.  Increase in Personnel Savings by $81,491.  Increase Program Revenue by $1,000,000 based on current trends.  Decrease in Personnel by $193,691 due to reallocation of Administrative Support Staff to the Elections Office.  Increase in Personnel by $2,663,245 through movement of staff from Voter Registration Activity, Community Outreach Activity, GIS Activity, and Administrative Support Staff to the Recorder’s Office. Recorder’s Surcharge Fund (236) Operating  Decrease in Internal Service Charges by $14,594 for the impact of the changes in supplies and services.  Increase Internal Service Charges by $14,042 for the impact of changes in base level telecommunications charges.  Increase Internal Service Charges by $552 for the impact of changes in risk management.  Increase in Personnel Savings by $52,043.  Increase in Program Revenue by $15,000 based on current trends. Recorders Surcharge Fund (236) Non recurring Non Project  Increase in Information and Communications Technology by $600,000 for Non Recurring IT projects.  Increase Debt Service Charges by $402,488 for the impact of Dell Lease. 472 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Programs and Activities Recorder’s Program The purpose of the Recorder’s Program is to maintain a perpetual, comprehensive set of public records consisting of all documents appropriately presented for recording for the public so that any member of the public can readily access the information to conduct their personal and business activities with the assurance that, where appropriate, privacy will be protected and that their transactions were executed in accordance with the law. Activities that comprise this program include:  Document Operations  Mail out  Micrographics Document Operations Activity The purpose of the Document Operations Activity is to provide a public record of transactions for the general public so that they can conduct their personal and business activities expeditiously with the assurance that their transactions were executed in accordance with the law. Mandates: A.R.S. §11-461 which states that the Recorder shall have custody of and shall keep all records, maps and papers deposited in the Recorder's Office, instruments offered for Recording, record identification to uniquely identify each instrument and to fix its position within the sequence of recordings, and record location to enable each instrument to be retrieved for purposes of inspection; A.R.S. §11-462 which states the numeration of indices; A.R.S. §11-463 which states the manner of keeping indices; A.R.S. §11-464 which states that the Recorder shall record master forms in the official records, indexing the forms in such manner that they can be easily located; A.R.S. §11-465 which states that the Recorder shall record, without fee, the discharge papers of officers and enlisted personnel of the military and naval forces of the United States; A.R.S. §11-466 which states the Recorder shall file and record the certified copies of judgments affecting real property; A.R.S. §11-468 which states place of recording instruments; A.R.S. §11-469 which states the instruments are deemed recorded by indicating the time (hour, day, month and year of recording) and the record identification of the instrument; A.R.S. §11-470 which states when an instrument authorized by law to be recorded is deposited in the recorder's office for record, the recorder shall give to the person depositing the instrument, if required, a receipt specifying the particulars thereof; A.R.S. §11-471 which states the manner of recording; A.R.S. §11-472 which states keeping of blotter; A.R.S. §11-473 which states the inspection of records by any person; A.R.S. §11-474 which states certification of copies of documents; A.R.S. §11-475 which states the Recorder’s fees; A.R.S. §11476 which states the preservation of County records, transcription and certification; A.R.S. §11-477 which states the liability for neglect or misfeasance; A.R.S. §11-478 which states the reproduction and microphotography of records; A.R.S. §11-479 which states the requirements and exceptions for destruction of records; A.R.S. §11-480 which states the requirements for form of instruments; A.R.S. §11481 which states title and size prerequisites for recording maps and plats, recording fees, and exceptions; A.R.S. §11-482 which states any recorded instrument may be incorporated by reference and that a legal description be sufficient to determine the physical location of real property; A.R.S. §11-483 which states definitions for confidentiality for records maintained by County Recorder. 473 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Percentage of customers satisfied with the timeliness in returning documents presented for recording. Percentage of documents recorded digitally successfully recorded without error. N/A 100% N/A 100% Rev vs Adopted Variance Var % 100% - 0.0% 0.0% 100% 100% 100% - Output Number of documents recorded. - 850,000 850,000 850,000 - 0.0% Output Number of documents recorded digitally. - 700,000 700,000 685,000 (15,000) -2.1% Demand Number of documents presented for recording. - 850,000 850,000 850,000 - 0.0% Demand Number of documents presented for digital recording. - 700,000 700,000 685,000 (15,000) -2.1% Expenditure Ratio Revenue Expenditure per document recorded. N/A $ 1.20 $ 0.70 $ 0.75 $ 0.44 58.9% 1,000,000 11.3% TOTAL SOURCES $ 9,535,687 $ 7,836,197 $ 10,702,228 $ 8,836,197 $ TOTAL USES $ 70,800 $ 1,015,754 $ 639,224 $ Expenditure $ 595,210 (376,530) -58.9% Activity Narrative: There is a decrease in documents recorded in FY 2018 due to the drop in the foreclosure market and an increase in electronically recorded documents. Mail Out Activity The purpose of the Mail Out Activity is to provide and prepare outgoing recorded documents for businesses and the general public so they can receive original documents in a timely manner for business and/or personal use. Mandates: A.R.S. §11-469 which states that instrument shall be considered recorded from the time it is accepted for record. The recorder shall certify every instrument so recorded, indicating the hour, day, month and year of recording and the record identification of the instrument. The Recorder upon demand shall make and deliver certified copies of instruments recorded in the Recorder’s Office. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % N/A N/A 100% 120,000 100% 120,000 100% 120,000 - Output Percent of documents prepared for delivery within timeliness standards. Number of documents prepared for delivery. - 0.00% 0.00% Demand Number of documents recorded for delivery. N/A 120,000 120,000 120,000 - 0.00% Expenditure Ratio Revenue Expenditure per document prepared for delivery. N/A $ 1.80 $ 1.48 $ 1.50 37,200 $ TOTAL SOURCES $ 41,520 $ 37,200 $ 32,722 $ TOTAL USES $ 154,054 $ 216,136 $ 178,167 $ $ (0.31) - -20.43% 0.0% Expenditure 179,470 $ (36,666) -20.4% Activity Narrative: Decrease in expenditures in this activity is due to the reduction in postage and freight. 474 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Micrographics Activity The purpose of the Micrographics Activity is to provide film and computer disks for the general public, vendors and title companies so that they may gain access to recorded documents. Mandates: A.R.S. §11-478 which states the reproduction and microphotography of records. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of documents made available to the public on Recorder website within timeliness standards. Number of documents scanned. Demand Number of documents presented for recording. - Expenditure Ratio Revenue Expenditure per document scanned. N/A $ N/A Rev vs Adopted Variance 100% 100% 100% - 180,000 180,000 180,000 180,000 180,000 180,000 - Var % 0.0% 0.0% 0.0% 1.05 $ 1.67 $ 1.09 $ 0.04 3.9% TOTAL SOURCES $ 80,609 $ 60,000 $ 78,329 $ 60,000 $ - 0.0% TOTAL USES $ 269,251 $ 188,446 $ 299,732 $ 196,119 $ 7,673 3.9% Expenditure Activity Narrative: Department expects little to no change in this activity. 475 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $2,322,447 $7,933,398 Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total $22,890 $22,890 Employee Compensation and Benefits Total $22,890 FY 2017 Revised Budget $2,345,337 $7,933,398 FY 2018 Baseline Budget $2,345,337 $7,933,398 Base Adjustments: Base Adjustments: Base Telecom Adjustment $17,800 Risk Management Adjustment ($6,109) Base Adjustments Total $11,691 Base Adjustments Total $11,691 Employee Compensation and Benefits: Employee Salary Adjustments: Personnel Savings ($81,491) Employee Salary Adjustments Total ($81,491) Employee Compensation and Benefits Total ($81,491) Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $1,000,000 Fees and Other Revenues Total $1,000,000 Fees and Other Revenues Total $1,000,000 Reallocations: Reallocations: Reallocation Between Departments ($193,691) Reallocation between Recorders Office and Elections Dept. $2,663,245 Reallocations Total $2,469,554 Reallocations Total $2,469,554 FY 2018 Adopted Budget Percent Change From Baseline 476 $4,745,091 $8,933,398 102.32% 12.60% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Recorder’s Surcharge Fund (236) Expenditure Revenue FY 2017 Adopted Budget $3,792,689 $3,792,689 FY 2017 Revised Budget $3,792,689 $3,792,689 FY 2018 Baseline Budget $3,792,689 $3,792,689 Operating Base Adjustments: Base Adjustments: ($14,594) Base Adjustments Other $14,042 Base Telecom Adjustment $552 Risk Management Adjustment $0 Base Adjustments Total $0 Base Adjustments Total Employee Compensation and Benefits: Employee Salary Adjustments: ($52,043) Personnel Savings ($52,043) Employee Salary Adjustments Total ($52,043) Employee Compensation and Benefits Total Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $15,000 Fees and Other Revenues Total $15,000 Fees and Other Revenues Total $15,000 FY 2018 Adopted Budget Percent Change From Baseline 477 $3,740,646 $3,807,689 -1.37% 0.40% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Recorders Surcharge (236) Non Recurring Non Project Non Recurring Non Project FY 2017 Adopted Budget Non Recurring: Non Recurring: Expenditure Revenue $774,400 $0 $1,865,387 $1,462,899 $1,865,387 $1,462,899 Agenda Item Lease Agreement for Computers C-36-17-002-1-00 Non Recurring Total Non Recurring Total FY 2017 Revised Budget $1,865,387 $1,462,899 $2,639,787 $1,462,899 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring ($774,400) Technology Non-Project Total ($774,400) Information and Communications Technology Total ($774,400) Non Recurring: Non Recurring: Agenda Item Lease Agreement for Computers C-36-17-002-1-00 Non Recurring Total Non Recurring Total FY 2018 Baseline Budget ($1,865,387) ($1,462,899) ($1,865,387) ($1,462,899) ($1,865,387) ($1,462,899) $0 $0 Information and Communications Technology: Technology Non-Project: Other IT Non Recurring $600,000 Technology Non-Project Total $600,000 Information and Communications Technology Total $600,000 Base Adjustments: Base Adjustments: Debt Service $402,488 Base Adjustments Total $402,488 Base Adjustments Total $402,488 FY 2018 Adopted Budget $1,002,488 478 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Recorder Recorder’s Surcharge Fund (236) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 2,877,489 $ 3,558,613 Non-Recurring Total Sources: Actual 1,601,521 3,792,689 $ $ $ 3,792,689 $ 1,460,620 5,255,588 $ 3,867,313 1,202,285 3,807,689 - 1,462,899 $ $ 3,867,313 3,792,689 - 3,558,613 1,601,521 $ 3,807,689 Uses Operating 3,567,089 Non-Recurring 3,792,689 1,408,396 Total Uses: $ Structural Balance $ Accounting Adjustments $ 3 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 1,460,620 1,460,620 4,975,485 3,792,689 774,400 $ 4,567,089 (8,476) $ $ $ 504,000 2,639,787 $ 6,432,476 3,740,646 1,002,488 $ 4,125,648 $ 4,743,134 - $ - $ 245,665 $ 67,043 - $ - $ - $ - 827,121 827,121 479 3,621,648 $ 424,633 424,633 $ 1,202,285 1,202,285 $ 266,840 266,840 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Risk Management Analysis by Mitch Kolf, Budget Analyst Summary Mission The Mission of Risk Management is to provide safety and loss control programs, insurance, environmental and claims management services to the Board of Supervisors, Maricopa County departments, Districts, and Trust Members so they can reduce or eliminate loss. Vision The Risk Management Department will be recognized as a leader in public entity risk management practices throughout the State of Arizona and be relied upon for an unsurpassed commitment to excellence in countywide risk management philosophy, standards, processes and direction. Strategic Goals Fiscal Strength By 2020, the Cost of Risk will be 2.0% or less of County expenditures. and Responsibility Status: At the end of FY 2016, the cost of risk was 1.25%. Department Specific The OSHA injury incident rate 3 year average for FY 2017 was 3.70. By 2020, the injury incident rate 3 year average will continue to be held below 4.00 based on industry standard calculation. Status: Not all County departments have reported their volunteer hours but they stay relatively consistent from year to year. A computation factor beyond the Safety Division’s control is the total county employee exposure hours, which is not fully accounted for regarding salaried employees. 480 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Sources and Uses by Activity FY 2016 Activity Actual Revenues ALCI - Auto Liability 1,413,372 APDA - Auto Property Damage 560,315 ENLI - Environmental Liability 1,192,884 ENPD - Environ Property Damage Claims 447,972 GLCI - General Liability 7,736,113 INSC - Insurance and Coverage MMCI - Medical Malpractice 1,484,024 ODIR - Executive Management 158,702 PDCI - Property Damage 584,310 PROL - Professional Liability 64,968 SPPT - Operations Support UCIP - Unemployment 628,752 WADM - Workers Compensation 6,749,973 Revenues Total Sources $ 21,021,385 $ ALCI - Auto Liability (5,847,283) APDA - Auto Property Damage 482,963 BDFS - Budget and Financial Services 213,266 CSCA - Central Service Cost Alloc 1,731,831 ENLI - Environmental Liability 23,903,438 ENPD - Environ Property Damage Claims 916,739 ENSS - Environmental Management Svcs 568,455 GLCI - General Liability 2,232,498 HRAC - Human Resources 50,944 INFR - Infrastructure INSC - Insurance and Coverage 5,479,857 MMCI - Medical Malpractice 310,348 ODIR - Executive Management 505,887 PDCI - Property Damage 461,703 PROC - Procurement 13,412 PROL - Professional Liability 43,645 RECO - Records Management SAMA - Safety Management Services 752,786 SPPT - Operations Support 64,707 TSPT - Technology Support 38,669 UCIP - Unemployment 426,968 WADM - Workers Compensation 3,011,391 Expenditures Total Uses $ 35,362,224 $ FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 1,358,775 1,368,775 1,952,243 524,474 574,474 749,414 2,588,349 2,597,186 2,559,029 360,594 360,594 357,421 11,862,846 9,747,445 13,601,032 10,673 1,421,924 1,421,924 1,282,610 400,000 150,000 236,169 241,771 283,091 62,614 62,614 65,766 1,787 150,000 582,862 582,862 463,393 4,690,083 5,000,784 4,678,106 24,088,690 $ 22,120,889 $ 26,142,105 1,353,411 1,173,962 2,046,993 584,788 694,546 879,519 264,767 238,142 305,398 1,831,910 1,831,910 1,906,012 3,230,000 3,023,610 3,405,000 450,000 445,545 450,000 544,094 409,489 628,340 9,450,185 8,808,780 9,285,972 56,626 51,815 54,110 14,370 20,581 5,980,517 5,878,236 5,858,126 1,473,507 1,310,151 1,422,889 204,469 265,483 193,417 352,482 361,545 315,567 11,916 10,164 8,026 102,543 97,220 102,500 1,500 1,750 1,500 1,014,727 1,032,785 988,802 337,963 341,053 439,835 96,497 96,191 349,300 893,706 902,398 742,639 5,089,019 5,339,448 4,959,833 33,338,997 $ 32,314,223 $ 34,364,359 Revised vs Adopted Variance Variance % 593,468 43.68% 224,940 42.89% (29,320) -1.13% (3,173) -0.88% 1,738,186 14.65% 0.00% (139,314) -9.80% (400,000) -100.00% 46,922 19.87% 3,152 5.03% 150,000 N/A (119,469) -20.50% (11,977) -0.26% $ 2,053,415 8.52% 693,582 51.25% 294,731 50.40% 40,631 15.35% 74,102 4.05% 175,000 5.42% N/A 84,246 15.48% (164,213) -1.74% (2,516) -4.44% 6,211 43.22% (122,391) -2.05% (50,618) -3.44% (11,052) -5.41% (36,915) -10.47% (3,890) -32.65% (43) -0.04% N/A (25,925) -2.55% 101,872 30.14% 252,803 261.98% (151,067) -16.90% (129,186) -2.54% $ 1,025,362 3.08% Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Internal Service Charges Revenues Interest Income Revenues Miscellaneous Revenues Transfers In Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 FY 2017 Actual Revised 335,460 328,876 19,835,316 19,841,913 154,293 400,000 696,316 3,517,901 Total Sources $ 21,021,385 $ 24,088,690 $ 2,616,190 2,919,432 91,493 262,977 32,574,271 30,089,588 41,584 44,000 7,136 23,000 1,826 29,724 Total Uses $ 35,362,224 $ 33,338,997 $ 481 FY 2017 FY 2018 Forecast Adopted 328,876 341,615 19,841,913 20,232,589 150,000 150,000 400,100 400,000 1,400,000 5,017,901 22,120,889 $ 26,142,105 2,865,610 2,974,679 270,272 526,500 29,089,840 30,751,180 45,000 49,000 23,500 23,000 1 20,000 40,000 32,314,223 $ 34,364,359 Revised vs Adopted Variance 12,739 390,676 (250,000) 400,000 1,500,000 $ 2,053,415 55,247 263,523 661,592 5,000 40,000 $ 1,025,362 Variance % 3.87% 1.97% -62.50% N/A 42.64% 8.52% 1.89% 100.21% 2.20% 11.36% N/A N/A N/A 3.08% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Sources and Uses by Fund and Appropriation Unit Fund / Appropriation Unit Group 675 - Risk Management Revenues OPER - Operating Revenues NRNP - Non Recurring Non Project Fund 675 Total Sources Total Sources 675 - Risk Management Expenditures OPER - Operating Fund 675 Total Uses Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 21,021,385 20,570,789 20,720,889 21,124,204 3,517,901 1,400,000 5,017,901 $ 21,021,385 $ 24,088,690 $ 22,120,889 $ 26,142,105 $ 21,021,385 $ 24,088,690 $ 22,120,889 $ 26,142,105 35,362,224 33,338,997 32,314,223 34,364,359 $ 35,362,224 $ 33,338,997 $ 32,314,223 $ 34,364,359 $ 35,362,224 $ 33,338,997 $ 32,314,223 $ 34,364,359 Revised vs Adopted Variance Variance % $ $ 553,415 1,500,000 2,053,415 2,053,415 2.69% 42.64% 8.52% 8.52% $ $ 1,025,362 1,025,362 1,025,362 3.08% 3.08% 3.08% Staffing by Activity Activity FY 2016 Adopted Auto Liability A Auto Property Damage A Budget and Financial Services B Environmental Management Svcs E Executive Management O General Liability G Human Resources H Insurance and Coverage I Medical Malpractice M Operations Support S Procurement P Property Damage P Safety Management Services S Unemployment U Workers Compensation W Department Total 1.03 0.92 2.50 4.10 3.58 2.71 0.53 0.95 1.16 0.17 0.30 8.60 0.30 3.90 30.75 FY 2017 Revised FY 2017 Forecast 0.57 1.20 2.85 4.10 1.20 2.93 0.53 0.95 1.06 2.38 0.07 0.25 9.20 0.30 4.66 32.25 0.57 1.20 2.45 4.10 1.20 2.93 0.53 0.95 1.06 2.28 0.07 0.25 9.20 0.30 4.66 31.75 FY 2018 Adopted 0.57 1.20 2.50 5.10 1.20 2.93 0.53 0.95 1.06 2.38 0.07 0.25 8.85 0.30 4.86 32.75 Revised vs Adopted Variance Var % 0.0% 0.0% (0.35) -12.3% 1.00 24.4% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (0.35) -3.8% 0.0% 0.20 4.3% .50 1.6% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Business/Systems Analyst Business/Systems Analyst-Sr/Ld Claims Adjuster Claims Adjuster Lead Claims Adjuster Senior Database Report Writer Analyst Deputy Director - Risk Mgmt Director - Risk Management Engineer Equipment Operator Finance Manager Management Analyst Management Assistant Risk Environmental Analyst Sr Risk Management Manager Risk Mgmt Supervisor Safety Specialist Special Projects Manager Department Total FY 2016 Adopted 1.50 1.00 4.00 1.00 1.00 4.00 1.00 1.00 1.00 3.00 1.00 0.25 1.00 1.00 8.00 1.00 30.75 FY 2017 Revised FY 2017 Forecast 2.00 1.00 3.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 0.25 1.00 2.00 3.00 9.00 1.00 32.25 482 1.50 1.00 3.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 0.25 1.00 2.00 3.00 9.00 1.00 31.75 FY 2018 Adopted 1.50 1.00 3.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 0.25 1.00 2.00 3.00 9.00 1.00 32.75 Revised vs Adopted Variance Var % (0.50) -25.0% 0.0% 0.0% (1.00) -100.0% 0.0% 0.0% N/A 0.0% 1.00 N/A 0.0% 0.0% N/A 1.00 N/A 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% 0.0% .50 1.6% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Staffing by Fund Fund FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted 675 Risk Management Department Total Revised vs Adopted Variance Var % 30.75 32.25 31.75 32.75 0.50 1.6% 30.75 32.25 31.75 32.75 .50 1.6% Budget Highlights  Increase Internal Service Charges and Miscellaneous revenues by $553,415, due to increased risk charges to departments.  Increase Technology Services by $249,103 to replace critical software.  Increase Personal Services by $57,980 to create a new Recycling Program position.  Increase Risk Management Claims by $612,334, for higher claim volumes.  Increase Capital Outlay by $40,000 for the purchase of a vehicle to be used by Risk Recycling program.  Increase Non Recurring Transfers In by $1,500,000 for the impact of claims exceeding departmental revenue. Funding will only be transferred from the General Fund to the Risk Management Fund on an as-needed basis. Programs and Activities Claims Management Program The purpose of the Claims Management Program is to provide claims services to Maricopa County departments, districts, and Risk Trust members so they can reduce or manage the cost of claims and expenses.  Activities that comprise this program include:  Auto Liability  Professional Liability  Auto Property Damage  Property Damage  General Liability  Workers Compensation  Medical Malpractice Auto Liability Activity The purpose of the Auto Liability Activity is to provide auto liability claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Revenue Measure Description % of AL claims Closed in the Year Number of AL Claims Closed Number of AL Claims Opened and Pending Expenditure per AL Claims Closed FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 93.0% 91.4% 91.4% 93.3% 1.9% 2.1% 80 64 64 70 6 9.4% 86 70 70 75 5 7.1% $ (73,091.04) $ 21,147.05 $ 18,343.16 $ 29,242.76 $ 8,095.71 38.3% TOTAL SOURCES $ 1,413,372 $ 1,358,775 $ 1,368,775 $ 1,952,243 $ 593,468 43.7% TOTAL USES $ (5,847,283) $ 1,353,411 $ 1,173,962 $ 2,046,993 $ 693,582 51.2% Expenditure 483 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Activity Narrative: The claims counts fluctuate from year to year. The increase in expenditures is due to a slight increase in the current pattern for the number of auto liability claims coming in and the increase in medical costs. Auto Property Damage Activity The purpose of the Auto Property Damage Activity is to provide auto property damage claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Demand Measure Description % of APD Claims Closed Number of APD Claims Closed Number of APD Claims Opened and Pending FY 2016 ACTUAL 85.3% 470 551 FY 2017 FY 2017 REVISED FORECAST 91.7% 91.7% 550 550 600 600 FY 2018 ADOPTED 84.6% 550 650 REV VS ADOPTED VAR % (7.1%) -7.7% 0.0% 50 8.3% Expenditure Ratio Revenue Expenditure per APD claim closed $ 1,027.58 $ 1,063.25 $ 1,262.81 $ 1,599.13 $ 535.87 50.4% TOTAL SOURCES $ 560,315 $ 524,474 $ 574,474 $ 749,414 $ 224,940 42.9% TOTAL USES $ 482,963 $ 584,788 $ 694,546 $ 879,519 $ 294,731 50.4% Expenditure Activity Narrative: The claim counts remain relatively stable from year to year; however, the current pattern is showing an increase in expenditures due to increase in the cost of auto parts from the manufacturer. General Liability Activity The purpose of the General Liability Activity is to provide general liability claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Result Output Demand Expenditure Ratio Revenue Measure Description Percent of County expenditures spent on Risk Management (Cost of Risk) % of GL Claims Closed Number of GL Claims Closed Number of GL Claims Opened and Pending Expenditure Per Claim Closed FY 2016 ACTUAL 1.3% FY 2017 FY 2017 REVISED FORECAST 1.3% 1.3% FY 2018 ADOPTED 1.3% REV VS ADOPTED VAR % 0.0% 0.0% $ TOTAL SOURCES $ 7,736,113 $ 11,862,846 $ 9,747,445 $ 13,601,032 $ 1,738,186 14.7% TOTAL USES $ 2,232,498 $ 9,450,185 $ 8,808,780 $ 9,285,972 $ -1.7% 60.9% 70.8% 70.8% 80.9% 459 460 460 465 754 650 650 575 4,863.83 $ 20,543.88 $ 19,149.52 $ 19,969.83 $ 10.1% 5 (75) (574.05) 14.3% 1.1% -11.5% -2.8% Expenditure (164,213) Activity Narrative: Based on the FY 2017 patterns, the department is projecting 75 fewer General Liability claims in FY 2018. Medical Malpractice Activity The purpose of the Medical Malpractice Activity is to provide medical malpractice claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. 484 Maricopa County FY 2018 Adopted Budget Measure Type Result Output Demand Expenditure Ratio Revenue Department Budgets — Expanded Risk Management Measure Description % of MM Claims Closed Number of Claims Closed Number of MM Claims Opened and Pending Expenditure per MM Claim Closed FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 51.0% 56.3% 56.3% 71.4% 15.2% 27.0% 49 45 45 50 5 11.1% 96 80 80 70 (10) -12.5% $ 6,333.63 $ 32,744.60 $ 29,114.47 $ 28,457.78 $ (4,286.82) -13.1% TOTAL SOURCES $ 1,484,024 $ 1,421,924 $ 1,421,924 $ 1,282,610 $ (139,314) -9.8% TOTAL USES $ $ 1,473,507 $ 1,310,151 $ 1,422,889 $ (50,618) -3.4% Expenditure 310,348 Activity Narrative: Since the separation of Maricopa Integrated Health System (MIHS) from the County in FY 2013, the department is still trying to establish the County’s pattern regarding Medical Malpractice claims. Based on patterns tracked in FY 2017, the department is projecting 10 fewer claims in FY 2018. Professional Liability Activity The purpose of the Professional Liability Activity is to provide professional liability claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Revenue Measure Description % of PL Claims Closed Number of PL Claims Closed Number of PL Claims Opened and Pending Expenditure per PL Claim Closed FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 29.4% 80.0% 80.0% 83.3% 3.3% 4.2% 5 8 8 10 2 25.0% 17 10 10 12 2 20.0% $ 8,729.00 $ 12,817.88 $ 12,152.50 $ 10,250.00 $ (2,567.88) -20.0% TOTAL SOURCES $ 64,968 $ 62,614 $ 62,614 $ 65,766 $ TOTAL USES $ 43,645 $ 102,543 $ 97,220 $ 102,500 $ 3,152 5.0% Expenditure (43) -0.0% Property Damage Activity The purpose of the Property Damage Activity is to provide property damage claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Revenue Measure Description % of PD Claims Closed Number of PD Claims Closed Number of PD Claims Opened and Pending Expenditure per PD Claim Closed FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 72.3% 95.0% 95.0% 89.3% (5.7%) -6.0% 120 95 95 125 30 31.6% 166 100 100 140 40 40.0% $ 3,847.53 $ 3,710.34 $ 3,805.74 $ 2,524.54 $ (1,185.80) -32.0% TOTAL SOURCES $ 584,310 $ 236,169 $ 241,771 $ 283,091 $ 46,922 19.9% TOTAL USES $ 461,703 $ 352,482 $ 361,545 $ 315,567 $ (36,915) -10.5% Expenditure Activity Narrative: Although FY 2017 Property Damage claims are forecasted to be the same as the Revised budget, claims in FY 2018 are expected to increase in volume. Based on patterns tracked in FY 2017, the department is projecting 40 more claims in FY 2018. 485 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Worker’s Compensation Activity The purpose of the Worker’s Compensation Activity is to provide workers' compensation claims oversight services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Revenue Measure Description % of WC Claims Closed Number of WC Claims Closed Number of WC Claims Opened and Pending Expenditure per WC Claim Closed FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 72.0% 80.0% 80.0% 78.9% (1.1%) -1.3% 772 600 600 750 150 25.0% 1,072 750 750 950 200 26.7% $ 3,900.77 $ 8,481.70 $ 8,899.08 $ 6,613.11 $ (1,868.59) -22.0% TOTAL SOURCES $ 6,749,973 $ 4,690,083 $ 5,000,784 $ 4,678,106 $ (11,977) -0.3% TOTAL USES $ 3,011,391 $ 5,089,019 $ 5,339,448 $ 4,959,833 $ (129,186) -2.5% Expenditure Activity Narrative: The Industrial Commission of Arizona has determined that exposures are now to be counted as claims, when they were previously only recorded as incidents, this explains the increase in demand from FY2017 Revised to FY2018 Adopted by 200 claims. Environmental Management Program The purpose of the Environmental Management Program is to provide environmental technical services to Maricopa County departments, districts, and trust members so they can minimize or eliminate liabilities. Activities that comprise this program include:  Environmental Liability Claims  Environmental Management  Environmental Property Damage Claims Environmental Liability Claims Activity The purpose of the Environmental Liability Claims Activity is to provide environmental liability claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: A.R.S. Title 49 (formerly Title 18) Protection of the Environment – Establishes guidelines for department employees, legal counsel, in addition to powers and duties of the department and director, state wide application of rules, hazardous materials emergency response operations, county regulations, standards, fees, audits, appeals of agency decisions, unpaid amounts, and penalties. Measure Type Result Output Demand Expenditure Ratio Revenue Measure Description Percent of EL Claims Closed in the Fiscal Year Number of EL Claims Closed Number of EL Claims Opened and Pending Expenditure per EL Claim Closed FY 2016 FY 2017 FY 2017 ACTUAL REVISED FORECAST 0.0% 50.0% 50.0% 1 1 2 2 2 N/A $ 3,230,000 $ 3,023,610 FY 2018 ADOPTED 0.0% 2 N/A REV VS ADOPTED VAR % (50.0%) -100.0% (1) -100.0% 0.0% N/A N/A TOTAL SOURCES $ 1,192,884 $ 2,588,349 $ 2,597,186 $ 2,559,029 $ (29,320) -1.1% TOTAL USES $ 23,903,438 $ 3,230,000 $ 3,023,610 $ 3,405,000 $ 175,000 5.4% Expenditure Environmental Management Activity The purpose of the Environmental Management Activity is to provide environmental management services to Maricopa County departments, districts and Risk Trust members so they can mitigate environmental liabilities. 486 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Mandates: A.R.S. Title 49 (formerly Title 18) Protection of the Environment – Establishes guidelines for department employees, legal counsel, in addition to powers and duties of the department and director, state wide application of rules, hazardous materials emergency response operations, county regulations, standards, fees, audits, appeals of agency decisions, unpaid amounts, and penalties. Measure Type Result Output Demand Expenditure Ratio Expenditure Measure Description % Reduction/Increase in possible Environmental Liability exposures Difference in value of Liability Exposures Dollar Value of Environmental Liability Exposures Expenditure per Environmental Exposure FY 2016 ACTUAL 12.9% FY 2017 FY 2017 REVISED FORECAST 1.9% 1.9% $ 0.68 $ 4.35 $ 3.28 $ 0.03 $ TOTAL USES $ 568,455 $ 544,094 $ 409,489 $ 628,340 $ 839,403 6,500,483 125,000 6,500,000 FY 2018 ADOPTED 64.4% 125,000 6,500,000 REV VS ADOPTED VAR % 62.5% 3250.8% 19,331,464 30,000,000 19,206,464 23,500,000 (4.32) 84,246 15365.2% 361.5% -99.3% 15.5% Activity Narrative: Dollar Value of Environmental Liability Exposures increased by $23,500,000. The department received notification from the Arizona Department of Environmental Quality (ADEQ) that they approved the county’s remediation plan for the Cave Creek landfill. The Governmental Accounting Standards Board (GASB) requires the county to record the full liability once we have a reasonable estimate of the cost. Previously, this was recorded as an annual cost, not the liability is recorded at the 30 year cost. Environmental Property Damage Claims Activity The purpose of the Environmental Property Damage Claims Activity is to provide environmental property damage claims services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: A.R.S. Title 49 (formerly Title 18) Protection of the Environment – Establishes guidelines for department employees, legal counsel, in addition to powers and duties of the department and director, state wide application of rules, hazardous materials emergency response operations, county regulations, standards, fees, audits, appeals of agency decisions, unpaid amounts, and penalties. Measure Type Result Output Demand Measure Description Percent of EPD Claims Closed Number of EPD Claims Closed Number of EPD Claims Opened and Pending Expenditure Ratio Revenue Expenditure per EPD Claim Closed FY 2016 ACTUAL 0.0% 2 FY 2017 FY 2017 REVISED FORECAST 100.0% 100.0% 1 1 1 1 N/A $ FY 2018 ADOPTED 0.0% 1 REV VS ADOPTED VAR % (100.0%) -100.0% (1) -100.0% 0.0% 450,000 $ 445,545 $ 450,000 $ TOTAL SOURCES $ 447,972 $ 360,594 $ 360,594 $ 357,421 $ TOTAL USES $ 916,739 $ 450,000 $ 445,545 $ 450,000 $ - (3,173) 0.0% -0.9% Expenditure 487 - 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Insurance and Coverage Program The purpose of the Insurance and Coverages Program is to provide Administration of the Self-Insured Insurance Coverages Program to Maricopa County departments, districts, and Risk Trust members so they can protect assets through appropriate risk transfer, and risk retention. Activities that comprise this program include:   Insurance and Coverage Unemployment Insurance and Coverage Activity The purpose of the Insurance and Coverage Activity is to provide insurance and coverage services to Maricopa County departments, districts and Risk Trust members so they can protect their assets through appropriate risk transfer. Mandates: Administrative mandate. Measure Type Result Output Demand Expenditure Ratio Expenditure Measure FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED Description ACTUAL REVISED FORECAST ADOPTED VAR % Percent of insurance policies 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% purchased/renewed prior to effective date Number of insurance policies 23 24 24 24 0.0% purchased/renewed Number of insurance policies 23 24 24 24 0.0% required/requested Cost of insurance policies purchased/renewed $ 238,254.65 $ 249,188.21 $ 244,926.50 $ 244,088.58 $ (5,099.63) -2.0% TOTAL USES $ 5,479,857 $ 5,980,517 $ 5,878,236 $ 5,858,126 $ (122,391) -2.0% Unemployment Activity The purpose of the Unemployment Activity is to provide unemployment claims oversight services to Maricopa County departments, districts and Risk Trust members so they can reduce or manage the cost of claims and expenses. Mandates: Administrative mandate. Measure Type Result Output Output Demand Expenditure Ratio Revenue Measure Description Percent of Liability Avoided or Suspended Total Liability Avoided or Suspended Total UN Claims Number of UN Claims Cost Per UN Claim FY 2016 FY 2017 FY 2017 FY 2018 REV VS ADOPTED ACTUAL REVISED FORECAST ADOPTED VAR % 39.7% 50.0% 50.0% 40.0% (10.0%) -20.0% 268,472 700,000 700,000 270,000 (430,000) -61.4% 358 420 420 360 (60) -14.3% 358 420 420 360 (60) -14.3% $ 1,192.65 $ 2,127.87 $ 2,148.57 $ 2,062.89 $ (64.99) -3.1% TOTAL SOURCES $ 628,752 $ 582,862 $ 582,862 $ 463,393 $ (119,469) -20.5% TOTAL USES $ 426,968 $ 893,706 $ 902,398 $ 742,639 $ (151,067) -16.9% Expenditure Activity Narrative: Based on patterns observed in FY17 the department expects unemployment claims to decrease by 60 claims from FY17 Revised to the FY18 Adopted. 488 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Safety Management Program The purpose of the Safety Management Program is to provide innovatively developed safety programs to assist in meeting strategic goals of risk mitigation, loss reduction and compliance utilizing a variety of proven safety strategies reducing negative outcomes and increasing productivity to Maricopa County departments, districts and Risk Trust members so they can mitigate exposures and minimize preventable injuries/accidents. Activities that comprise this program include:  Safety Management Activity Safety Management Activity The purpose of the Safety Management Activity is to provide assistance in innovatively developing safety programs for the Maricopa County departments, districts and Risk Trust members so they can mitigate risk, exposures, reduce loss and negative outcomes and increase productivity thus minimizing preventable injuries/accidents. Mandates: Occupational Safety and Health Administration (OSHA) Compliance Requirement: Section 5(a)(1) of the Occupational Safety and Health Act of 1970, often referred to as the General Duty Clause, requires employers to “furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees”; OSHA Training requirement: Regulations Standard Section 1926.21(b)(2) requires that the employer shall instruct each employee in the recognition and avoidance of unsafe conditions and the regulations applicable to his work environment to control or eliminate any hazards or other exposure to illness or injury; #49 CFR Transportation Mandates for Commercial Drivers Licensing and Drug & Alcohol Testing. Measure Type Result Result Output Output Output Demand Expenditure Ratio Expenditure Measure Description % of County employees not Injured Percent (Reduction)/Increase of County Injury Incident Rate compared to a 3 year average rate Number of County Employees not Injured FY Injury Incident Rate Three Year Average of County Injury Incident Rate Number of County Employees Cost per County employee not injured FY 2016 ACTUAL 97.6% (20.0%) $ 16,228 47.55 TOTAL USES $ 752,786 FY 2017 FY 2017 REVISED FORECAST 96.9% 96.9% 2.1% 2.1% 15,832 3.00% 3.75% 12,861 3.89% 3.81% $ 13,266 78.90 $ 1,014,727 FY 2018 ADOPTED 92.6% (6.0%) 12,861 3.89% 3.81% REV VS ADOPTED VAR % (4.3%) -4.5% (8.1%) -387.5% 12,861 3.58% 3.81% (0.3%) - 0.0% -8.0% 0.0% 13,266 80.30 $ 13,888 76.88 $ 622 (2.02) 4.7% -2.6% $ 1,032,785 $ 988,802 $ (25,925) -2.6% $ Activity Narrative: Based on the current year-to-date trends, the department is anticipating a decrease in the injury incident rate in FY 2018. It is believed that increased training and awareness is contributing to the decrease. 489 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Appropriated Budget Reconciliation Risk Management Fund (675) Operating Expenditure Revenue FY 2017 Adopted Budget $33,338,997 $20,570,789 FY 2017 Revised Budget $33,338,997 $20,570,789 FY 2018 Baseline Budget $33,338,997 $20,570,789 Base Adjustments: Base Adjustments: Base Telecom Adjustment $2,153 Central Service Cost Allocation $74,102 Increased Risk Management Claims Activity $612,334 Increased Technology Services for Replacement Software $249,103 New Recycling Program Position $57,980 Other Supplies and Services ($8,345) Vehicle Replacement $40,000 Base Adjustments Total $1,027,327 Base Adjustments Total $1,027,327 Employee Compensation and Benefits: Employee Salary Adjustments: Net Change to Other Personnel $87,634 Personnel Savings ($89,599) Employee Salary Adjustments Total ($1,965) Employee Compensation and Benefits Total ($1,965) Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $553,415 Fees and Other Revenues Total - $553,415 $34,364,359 $21,124,204 3.08% 2.69% Fees and Other Revenues Total $553,415 FY 2018 Adopted Budget Percent Change From Baseline 490 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Risk Management Fund (675) Continued Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $3,517,901 FY 2017 Revised Budget $3,517,901 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($3,517,901) Non Recurring Total ($3,517,901) Non Recurring Total ($3,517,901) FY 2018 Baseline Budget $0 Base Adjustments: Base Adjustments: Risk Management Transfer $2,900,000 Base Adjustments Total - Base Adjustments Total $2,900,000 $2,900,000 Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward $2,117,901 Non Recurring Total - Non Recurring Total $2,117,901 $2,117,901 FY 2018 Adopted Budget $5,017,901 491 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Risk Management Risk Management Fund (675) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $13,387,238 $878,951 $878,951 $14,410,195 $4,216,861 Sources Operating $21,021,385 $20,570,789 $20,570,789 $20,720,889 $21,124,204 - $3,517,901 $3,517,901 $1,400,000 $5,017,901 $21,021,385 $24,088,690 $24,088,690 $22,120,889 $26,142,105 $35,362,224 $33,338,997 $33,338,997 $32,314,223 $34,364,359 Non-Recurring Total Sources: $ Uses Operating Non-Recurring Total Uses: Structural Balance $ - $ - $ - $ - $ - $35,362,224 $33,338,997 $33,338,997 $32,314,223 $34,364,359 ($14,340,839) ($12,768,208) ($12,768,208) ($11,593,334) ($13,240,155) Accounting Adjustments $15,363,796 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $14,410,195 $ $ $ $14,410,195 $ - ($8,371,356) $ $ $ ($8,371,356) 492 $ - ($8,371,356) $ $ $ ($8,371,356) $ - $4,216,861 $ $ $ $4,216,861 $ - ($4,005,393) $ $ $ ($4,005,393) Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Analysis by Kirstin Chernin, Budget Analyst Summary Mission The mission of the Maricopa County Sheriff’s Office is to provide law enforcement, detention and crime prevention services to and in cooperation with the community so they can be safe and secure. Vision The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standard and delivering professional quality law enforcement, detention, and support services to citizens of Maricopa County and to other criminal justice agencies. Strategic Goals Department Specific Department Specific By 2019, reduce Sheriff's Office voluntary turnover of Detention Officers by 2% from FY 2015 Detention voluntary turnover rate of 7.4% Status: An update regarding goal process is not presently available. A new Sheriff was elected in November 2016 and the new administration is currently assessing the alignment of its priorities with the existing strategic goals and plan. By 2019, complete a prioritized sworn master plan that addresses space and infrastructure at patrol district sub-stations and other law enforcement activity support buildings. Status: An update regarding goal process is not presently available. A new Sheriff was elected in November 2016 and the new administration is currently assessing the alignment of its priorities with the existing strategic goals and plan. 493 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues AVIA - Aviation 75,000 244 BDFS - Budget and Financial Services 337,200 COFB - Community Outreach 13,400 29,869 CVPR - Civil Process 601,214 561,091 678,374 634,500 DISP - Dispatch 423,521 446,503 404,570 692,158 DSTR - Disast and Comm Thre Disr Resp 1,005,278 905,777 416,660 1,386,578 ENFO - Enforcement Support 172,734 52,000 55,006 52,000 GGOV - General Government 807,254 111,182 37,501 HRAC - Human Resources 6,194 IARP - Inmate Subst Abuse Recovery 46,607 152,519 148,445 90,000 IEPA - Inmate Education 228,671 785,940 735,625 760,949 IIAR - Inmate Intake and Release 329,670 327,142 144,369 304,250 INSS - Inmate Canteen and Option Svcs 10,930,427 9,876,302 9,922,180 9,838,801 INTR - Inmate Transport 92,007 257,155 102,503 166,320 INVT - Investigations 4,854,295 6,276,976 6,743,133 6,946,167 ISTP - Inmate Skills and Training 104,420 33,969 47,874 32,145 JIAS - Jail Intelligence and Security 64,280 104,000 64,771 59,000 MANS - Inmate Related Mandates 40,940 209,585 106,798 75,000 MCSI - Info and Comm Technology 159,465 170,138 181,195 298,382 ODIR - Executive Management 260,705 4,262 2,152 PATR - Patrol 14,393,353 15,198,464 14,609,666 15,286,779 PPEV - Property and Evidence 299,402 211,374 172,820 186,746 PRDM - Inmate Detention Housing 27,139,367 27,393,009 26,422,628 22,941,910 PROC - Procurement 82 18 SRCH - Search and Rescue 1,371 13,987 TRAG - Mandated Enf and Det Training 3,730 25,020 31,777 WRNT - Warr and Recor Info Processing 42,066 137 45,322 Revenues Total Sources $ 62,413,059 $ 62,991,607 $ 61,180,649 $ 59,819,055 Expenditures AVIA - Aviation 2,945,284 2,453,547 2,655,834 2,842,155 BDFS - Budget and Financial Services 1,707,321 2,171,015 2,022,012 2,160,703 BLDR - Buildings and Grounds 2,729,465 409,758 BUAS - Business Application Dev Supp 3,188,518 3,596,504 2,765,916 4,071,048 COFB - Community Outreach 347,391 546,070 585,916 1,031,436 CTSC - Court Security 4,134,468 4,036,808 4,156,797 4,829,016 CVPR - Civil Process 5,262,853 4,392,837 4,765,994 5,143,727 DACR - Data Center 3,895,141 4,241,503 3,890,335 4,115,617 DISP - Dispatch 3,804,398 4,001,645 3,874,962 4,347,258 DSTR - Disast and Comm Thre Disr Resp 2,038,149 2,941,215 2,554,814 3,493,990 ENFO - Enforcement Support 2,811,496 2,886,543 2,475,235 2,547,225 EXTR - Extraditions 2,075,363 2,068,724 1,774,766 1,787,455 FACI - Facilities Management 9,729,265 2,957,142 2,962,703 FMGT - Sheriffs Vehicle Fleet 370,234 321,002 328,789 352,235 GISA - GIS Application Dev and Supp 255,273 254,208 211,037 217,651 HRAC - Human Resources 3,078,293 6,007,693 5,644,113 4,401,296 IARP - Inmate Subst Abuse Recovery 1,318,522 1,241,291 1,302,078 949,558 IEPA - Inmate Education 1,866,729 1,729,662 1,764,757 2,247,806 IIAR - Inmate Intake and Release 22,049,628 21,062,203 21,485,527 21,806,677 INFR - Infrastructure 3,884,677 4,066,163 4,108,518 4,650,160 INLA - Inmate Labor 419,356 457,594 470,977 467,902 INSS - Inmate Canteen and Option Svcs 4,292,202 4,163,595 4,192,187 4,138,433 INTR - Inmate Transport 14,825,051 16,953,195 16,093,630 17,576,293 INVT - Investigations 25,834,685 24,900,335 25,397,387 28,321,393 ISTP - Inmate Skills and Training 1,648,119 1,602,063 1,318,682 1,211,048 JIAS - Jail Intelligence and Security 2,746,933 3,400,572 3,386,175 3,313,931 494 Revised vs Adopted Variance Variance % (244) -100.00% N/A 29,869 N/A 73,409 13.08% 245,655 55.02% 480,801 53.08% 0.00% 37,501 N/A N/A (62,519) -40.99% (24,991) -3.18% (22,892) -7.00% (37,501) -0.38% (90,835) -35.32% 669,191 10.66% (1,824) -5.37% (45,000) -43.27% (134,585) -64.21% 128,244 75.38% (4,262) -100.00% 88,315 0.58% (24,628) -11.65% (4,451,099) -16.25% N/A N/A (25,020) -100.00% (137) -100.00% $ (3,172,552) -5.04% 388,608 15.84% (10,312) -0.47% N/A 474,544 13.19% 485,366 88.88% 792,208 19.62% 750,890 17.09% (125,886) -2.97% 345,613 8.64% 552,775 18.79% (339,318) -11.76% (281,269) -13.60% (6,766,562) -69.55% 31,233 9.73% (36,557) -14.38% (1,606,397) -26.74% (291,733) -23.50% 518,144 29.96% 744,474 3.53% 583,997 14.36% 10,308 2.25% (25,162) -0.60% 623,098 3.68% 3,421,058 13.74% (391,015) -24.41% (86,641) -2.55% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sources and Uses by Activity (continued) FY 2016 Activity Actual MANS - Inmate Related Mandates 19,856,103 MCSI - Info and Comm Technology 1,972,903 MPOS - Elected and Statutory officials 155,983 ODIR - Executive Management 4,111,427 PATR - Patrol 54,816,048 POOL - Pooled Costs PPEV - Property and Evidence 1,616,245 PRDM - Inmate Detention Housing 106,288,870 PROC - Procurement 619,734 PROF - Employee Professional Standard 5,460,105 RCOM - Regulation Compliance 3,703,052 RISK - Risk Premiums 8,973,480 RMGT - Risk Management 586,446 SPPT - Operations Support 1,259,158 SRCH - Search and Rescue 177,956 SWAT - Spec Weapons and Tactics 4,284,347 TRAG - Mandated Enf and Det Training 7,175,698 TSPT - Technology Support 1,455,062 VANS - Infrastructure Network Svcs 566,693 WRNT - Warr and Recor Info Processing 1,734,886 Expenditures Total Uses $ 342,343,745 FY 2017 Revised 20,269,435 3,796,183 145,336 4,078,308 58,495,239 1,573,633 107,784,493 718,728 5,503,490 5,752,653 8,428,256 761,809 1,544,778 152,224 3,985,138 7,779,676 1,126,970 1,513,033 1,882,742 $ 364,517,376 FY 2017 Forecast 20,850,939 2,198,998 145,518 3,980,560 59,034,540 5,002 1,503,690 106,153,622 651,805 5,763,502 5,516,312 8,498,592 651,343 1,260,271 161,901 4,242,891 6,882,046 1,227,300 1,363,113 1,796,408 $ 352,481,691 FY 2018 Adopted 21,408,933 4,452,266 138,224 4,083,659 62,383,216 1,589,723 111,888,736 733,684 5,693,470 4,400,713 9,475,247 688,617 1,173,479 162,739 4,533,447 7,602,887 1,120,363 1,596,074 1,938,434 $ 374,050,627 Revised vs Adopted Variance Variance % 1,139,498 5.62% 656,083 17.28% (7,112) -4.89% 5,351 0.13% 3,887,977 6.65% N/A 16,090 1.02% 4,104,243 3.81% 14,956 2.08% 189,980 3.45% (1,351,940) -23.50% 1,046,991 12.42% (73,192) -9.61% (371,299) -24.04% 10,515 6.91% 548,309 13.76% (176,789) -2.27% (6,607) -0.59% 83,041 5.49% 55,692 2.96% $ 9,533,251 2.62% FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 74,000 103,059 136,965 81,500 7,638,372 8,405,076 7,663,458 8,886,222 51,391,524 51,135,788 49,921,673 46,964,846 2,306,976 2,992,000 3,081,117 3,532,214 71,889 39,810 43,934 58,184 930,298 315,874 333,502 296,089 Total Sources $ 62,413,059 $ 62,991,607 $ 61,180,649 $ 59,819,055 289,429,894 296,655,921 300,601,955 311,639,085 21,209,115 26,353,815 19,190,830 24,115,878 16,187,010 23,455,161 22,239,095 25,029,210 7,988,258 3,474,045 3,325,583 3,695,028 1,497,244 2,875,795 2,259,121 2,064,700 778,355 1,063,626 799,977 954,528 329,238 7,077,885 960,298 322,938 4,924,631 3,561,128 3,104,832 6,229,260 Total Uses $ 342,343,745 $ 364,517,376 $ 352,481,691 $ 374,050,627 Revised vs Adopted Variance Variance % (21,559) -20.92% 481,146 5.72% (4,170,942) -8.16% 540,214 18.06% 18,374 46.15% (19,785) -6.26% $ (3,172,552) -5.04% 14,983,164 5.05% (2,237,937) -8.49% 1,574,049 6.71% 220,983 6.36% (811,095) -28.20% (109,098) -10.26% (6,754,947) -95.44% 2,668,132 74.92% $ 9,533,251 2.62% Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Transfers Out Expenditures Capital Outlay 495 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 100 - General Revenues OPER - Operating 15,523,208 15,578,878 15,268,136 15,846,334 Revenues NRNP - Non Recurring Non Project 656 106,587 104,325 Fund 100 Total Sources 15,523,864 15,685,465 15,372,461 15,846,334 203 - Sheriff Donations Revenues OPER - Operating 92,320 33,969 66,774 62,014 Fund 203 Total Sources 92,320 33,969 66,774 62,014 206 - Officer Safety Equipment Revenues OPER - Operating 172,684 52,000 49,506 52,000 Fund 206 Total Sources 172,684 52,000 49,506 52,000 212 - Sheriff RICO Revenues OPER - Operating 930,540 1,750,000 1,604,167 1,750,000 Fund 212 Total Sources 930,540 1,750,000 1,604,167 1,750,000 214 - Sheriff Jail Enhancement Revenues OPER - Operating 1,357,770 1,482,444 1,393,832 1,482,444 Fund 214 Total Sources 1,357,770 1,482,444 1,393,832 1,482,444 251 - Sheriff Grants Revenues OPER - Operating 7,247,855 7,624,572 7,353,997 8,847,429 Revenues TIR2 - Infrastructure Refresh Ph II Fund 251 Total Sources 7,247,855 7,624,572 7,353,997 8,847,429 252 - Inmate Services Revenues OPER - Operating 10,590,564 9,596,352 9,653,977 9,596,352 Fund 252 Total Sources 10,590,564 9,596,352 9,653,977 9,596,352 254 - Inmate Health Services Revenues OPER - Operating 385,437 369,950 373,418 369,950 Fund 254 Total Sources 385,437 369,950 373,418 369,950 255 - Detention Operations Revenues OPER - Operating 25,898,229 26,185,755 25,139,697 21,625,786 Fund 255 Total Sources 25,898,229 26,185,755 25,139,697 21,625,786 258 - Sheriff Towing and Impound Revenues OPER - Operating 213,796 211,100 172,820 186,746 Fund 258 Total Sources 213,796 211,100 172,820 186,746 Total Sources $ 62,413,059 $ 62,991,607 $ 61,180,649 $ 59,819,055 100 - General Expenditures OPER - Operating 102,187,282 98,485,005 97,267,075 102,626,261 Expenditures NRNP - Non Recurring Non Project 155,889 106,587 104,325 3,507,800 Expenditures EVI1 - Property And Evidence 247,957 Expenditures MEL0 - Compliance - Operating 8,608,292 18,429,542 16,404,859 19,721,258 Expenditures MEL1 - Compliance - Non Recurring 1,739,363 1,739,363 Expenditures REC1 - MCSO Records Management 335,087 Fund 100 Total Uses 111,534,507 118,760,497 115,515,622 125,855,319 203 - Sheriff Donations Expenditures OPER - Operating 444 33,969 33,969 60,000 Expenditures NRNP - Non Recurring Non Project 90,000 160,000 Fund 203 Total Uses 444 123,969 33,969 220,000 206 - Officer Safety Equipment Expenditures OPER - Operating 10,777 52,000 49,506 52,000 Expenditures NRNP - Non Recurring Non Project 300,000 200,000 250,000 Fund 206 Total Uses 10,777 352,000 249,506 302,000 212 - Sheriff RICO Expenditures OPER - Operating 867,075 1,750,000 1,604,167 1,750,000 Fund 212 Total Uses 867,075 1,750,000 1,604,167 1,750,000 214 - Sheriff Jail Enhancement Expenditures OPER - Operating 688,674 1,482,444 1,393,832 1,482,444 Expenditures NRNP - Non Recurring Non Project 541,881 694,619 450,000 2,000,000 Fund 214 Total Uses 1,230,555 2,177,063 1,843,832 3,482,444 496 Revised vs Adopted Variance Variance % 267,456 (106,587) 160,869 1.72% -100.00% 1.03% 28,045 28,045 82.56% 82.56% - 0.00% 0.00% - 0.00% 0.00% - 0.00% 0.00% 1,222,857 1,222,857 16.04% N/A 16.04% - 0.00% 0.00% - 0.00% 0.00% (4,559,969) (4,559,969) -17.41% -17.41% (24,354) (24,354) $ (3,172,552) -11.54% -11.54% -5.04% 4,141,256 3,401,213 1,291,716 (1,739,363) 7,094,822 4.20% 3191.02% N/A 7.01% -100.00% N/A 5.97% 26,031 70,000 96,031 76.63% 77.78% 77.46% (50,000) (50,000) 0.00% -16.67% -14.20% 1,305,381 1,305,381 0.00% 0.00% 0.00% 187.93% 59.96% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sources and Uses by Fund and Appropriation Unit Group (continued) FY 2016 FY 2017 Fund / Appropriation Unit Group Actual Revised 251 - Sheriff Grants Expenditures OPER - Operating 7,006,266 7,624,572 Fund 251 Total Uses 7,006,266 7,624,572 252 - Inmate Services Expenditures OPER - Operating 10,803,087 9,596,352 Expenditures NRNP - Non Recurring Non Project 434 6,750,000 Fund 252 Total Uses 10,803,521 16,346,352 254 - Inmate Health Services Expenditures OPER - Operating 135,280 369,950 Expenditures NRNP - Non Recurring Non Project 139,809 106,620 Fund 254 Total Uses 275,089 476,570 255 - Detention Operations Expenditures OPER - Operating 208,838,869 216,679,824 Expenditures NRNP - Non Recurring Non Project Expenditures GRV0 - CHS Graves Judgment Oper (1) Expenditures IVR1 - MCSO IVR 905,000 Expenditures JAI1 - Jail Kitchen Equipment 314,051 Expenditures WSH1 - Washing Machines 396,116 Fund 255 Total Uses 210,454,035 216,679,824 258 - Sheriff Towing and Impound Expenditures OPER - Operating 161,476 211,100 Expenditures NRNP - Non Recurring Non Project 15,429 Fund 258 Total Uses 161,476 226,529 Total Uses $ 342,343,745 $ 364,517,376 497 FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Variance % 7,353,997 7,353,997 8,847,429 8,847,429 1,222,857 1,222,857 9,596,352 632,413 10,228,765 9,596,352 9,596,352 (6,750,000) (6,750,000) 369,950 71,345 441,295 369,950 215,938 585,888 109,318 109,318 0.00% 102.53% 22.94% 215,022,289 215,022,289 222,447,249 607,200 223,054,449 5,767,425 607,200 6,374,625 2.66% N/A N/A N/A N/A N/A 2.94% 172,820 15,429 188,249 $ 352,481,691 186,746 170,000 356,746 $ 374,050,627 $ (24,354) 154,571 130,217 9,533,251 16.04% 16.04% 0.00% -100.00% -41.29% -11.54% 1001.82% 57.48% 2.62% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Staffing by Activity Activity Aviation A Budget and Financial Services B Buildings and Grounds Business Application Dev Supp B Civil Process C Community Outreach C Court Security C Data Center D Disast and Comm Thre Disr Resp D Dispatch D Elected and Statutory officials M Employee Professional Standard P Enforcement Support E Executive Management O Extraditions E Facilities Management F GIS Application Dev and Supp G Human Resources H Info and Comm Technology M Infrastructure Network Svcs V Inmate Canteen and Option Svcs I Inmate Detention Housing P Inmate Education I Inmate Intake and Release II Inmate Labor I Inmate Related Mandates M Inmate Skills and Training I Inmate Subst Abuse Recovery I Inmate Transport I Investigations I Jail Intelligence and Security J Mandated Enf and Det Training T Operations Support S Patrol P Procurement P Property and Evidence P Regulation Compliance R Risk Management R Search and Rescue S Sheriffs Vehicle Fleet F Spec Weapons and Tactics S Technology Support T Warr and Recor Info Processing W Department Total FY 2016 Adopted 19.00 29.75 44.00 25.00 58.00 2.00 37.00 19.00 12.00 59.00 1.00 47.00 22.00 23.00 16.00 6.00 46.00 9.00 4.00 24.00 1,551.00 39.00 353.00 7.00 278.00 20.00 19.00 238.00 191.00 40.00 60.00 13.00 414.00 12.00 15.00 26.00 7.00 1.00 4.00 36.00 10.00 34.00 3,870.75 FY 2017 Revised 17.00 28.50 20.00 50.00 7.00 38.00 16.00 21.00 55.00 1.00 45.00 15.00 26.00 14.00 44.00 2.00 82.00 18.00 8.00 24.00 1,436.00 30.00 348.00 7.00 301.00 20.00 18.00 248.00 176.00 48.00 71.00 10.00 433.10 12.00 18.00 33.00 7.00 1.00 4.00 33.00 9.00 33.00 3,827.60 498 FY 2017 Forecast 17.00 28.50 20.00 50.00 7.00 38.00 16.00 21.00 56.00 1.00 46.00 15.00 28.00 14.00 44.00 2.00 81.00 18.00 8.00 24.00 1,436.00 30.00 348.00 7.00 301.00 20.00 18.00 249.00 176.00 48.00 70.00 10.00 433.10 12.00 18.00 31.00 7.00 1.00 4.00 33.00 9.00 33.00 3,828.60 FY 2018 Adopted 17.00 28.50 20.00 50.00 8.00 38.00 17.00 21.00 56.00 1.00 44.00 14.00 27.00 14.00 44.00 2.00 81.00 17.00 8.00 24.00 1,436.00 30.00 348.00 7.00 300.00 10.00 11.00 249.00 176.00 48.00 70.00 10.00 433.10 12.00 18.00 33.00 7.00 1.00 4.00 34.00 9.00 33.00 3,810.60 Revised vs Adopted Variance Var % 0.0% 0.0% N/A 0.0% 0.0% 1.00 14.3% 0.0% 1.00 6.3% 0.0% 1.00 1.8% 0.0% (1.00) -2.2% (1.00) -6.7% 1.00 3.8% 0.0% 0.0% 0.0% (1.00) -1.2% (1.00) -5.6% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -0.3% (10.00) -50.0% (7.00) -38.9% 1.00 0.4% 0.0% 0.0% (1.00) -1.4% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 3.0% 0.0% 0.0% (17.00) -0.4% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Manager Administrative Staff Supv Administrative Supervisor Administrator Animal Care Technician Applications Development Mgr Applications Development Supv Business/Systems Analyst Business/Systems Analyst-Sr/Ld Chaplain Chief Deputy - Sheriff Communications Department Ofcr Communicatn Officer Supervisor Communicatns Mgr-Crim Justice Computer Forensic Specialist Computer Operator Computer Operator - Sr/Ld Counselor Crime Scene Specialist Crime Scene Specialist Senior Crime Scene Supervisor Criminal Intelligence Analyst Custodial Manager Custodial Supervisor Custodian Database Administrator Database Administrator - Sr/Ld Department Facilities Planner Detention Officer Detention Officer Captain Detention Officer Lieutenant Detention Officer Sergeant Dietitian Education Manager - Detention Educator - Detention Educator Assistant Educator Supervisor-Detention Elected Emergency Communication Mgr Emergency Dispatch Supervisor Emergency Dispatcher Emergency Operator Environmental Specialist Equipment Operator Exec Asst to Elected Official Field Operations Supervisor Finance Manager Finance Manager - Large Finance Manager - Sheriff Finance Support Supervisor Finance/Business Analyst Fingerprint Analyst Fingerprint and Record Manager Fingerprint Manager Fingerprint Supervisor Fingerprint Technician Food Services Assistant Mgr Food Services Manager Food Services Shift Supervisor FY 2016 Adopted 6.00 12.00 20.00 1.00 4.00 6.00 1.00 4.00 1.00 1.00 5.00 4.00 4.00 1.00 1.00 1.00 3.00 4.00 4.00 9.00 10.00 9.00 1.00 5.00 33.00 3.00 1.00 1,977.00 13.00 71.00 208.00 1.00 1.00 20.00 14.00 2.00 1.00 1.00 7.00 35.00 6.00 2.00 21.00 1.00 2.00 4.75 1.00 4.00 2.00 16.00 3.00 14.00 1.00 1.00 11.00 FY 2017 Revised 6.00 9.00 40.00 2.00 5.00 6.00 2.00 4.00 1.00 1.00 6.00 4.00 4.00 1.00 1.00 2.00 1.00 3.00 8.00 7.00 3.00 3.00 6.00 1.00 5.00 33.00 3.00 1.00 1,895.00 13.00 70.00 215.00 1.00 1.00 17.00 5.00 4.00 1.00 1.00 7.00 35.00 6.00 2.00 21.00 1.00 1.00 2.50 2.00 1.00 6.00 1.00 16.00 1.00 1.00 2.00 14.00 1.00 1.00 11.00 499 FY 2017 Forecast 6.00 9.00 40.00 2.00 5.00 6.00 2.00 4.00 1.00 1.00 6.00 4.00 4.00 1.00 1.00 1.00 1.00 3.00 8.00 7.00 3.00 3.00 6.00 1.00 5.00 33.00 3.00 1.00 1,896.00 13.00 70.00 214.00 1.00 1.00 17.00 5.00 4.00 1.00 1.00 7.00 35.00 6.00 2.00 21.00 1.00 1.00 2.50 2.00 1.00 6.00 1.00 16.00 1.00 1.00 2.00 14.00 1.00 1.00 11.00 FY 2018 Adopted 6.00 9.00 38.00 2.00 5.00 5.00 3.00 3.00 1.00 1.00 6.00 4.00 4.00 1.00 1.00 1.00 1.00 3.00 4.00 7.00 3.00 3.00 6.00 1.00 5.00 33.00 3.00 1.00 1,893.00 13.00 70.00 216.00 1.00 1.00 16.00 5.00 4.00 1.00 1.00 7.00 35.00 6.00 2.00 21.00 1.00 1.00 2.50 2.00 1.00 6.00 1.00 16.00 1.00 1.00 2.00 14.00 1.00 1.00 11.00 Revised vs Adopted Variance (2.00) (1.00) 1.00 (1.00) (1.00) (4.00) (2.00) 1.00 (1.00) - Var % 0.0% 0.0% -5.0% 0.0% 0.0% -16.7% 50.0% -25.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% -50.0% 0.0% 0.0% N/A N/A -50.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% -0.1% 0.0% 0.0% 0.5% 0.0% 0.0% -5.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Staffing by Market Range Title (continued) Market Range Food Services Supervisor Food Services Worker General Laborer GIS Programmer/Analyst GIS Programmer/Analyst - Sr/Ld GIS Technician Help Desk Coordinator Help Desk Coordinator - Sr/Ld Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Specialist Human Resources Support Supv Inmate Class Spec Supv Inmate Classification Spec Internal Auditor Sr-Specializd IT Division Manager IT PMO Manager IT Program Manager IT Project Manager IT Senior Manager IT Services Supervisor Justice System Clerk Justice System Clerk Lead Justice System Clerk Senior Justice System Clerk Supv Justice System Manager Laundry Manager Laundry Worker Lead Law Enforcement Captain Law Enforcement Lieutenant Law Enforcement Officer Law Enforcement Sergeant Legal Support Specialist Legal Support Supervisor Legislative Analyst Library Clerk Library Paraprofessional Library Small Branch Manager Licensed Practical Nurse Management Analyst Management Assistant Mechanic - Aviation Mechanic Supervisor - Aviation Medicolegal Death Investigator Supv Mental Health Professional Spv Nurse Office Assistant Office Assistant Specialized Operations Support Analyst Operations Support Anlst-Sr/Ld Operations/Program Manager Operations/Program Supervisor PC/LAN Technician PC/LAN Technician Sr/Ld Pilot Polygraph Examiner Polygraph Examiner Supervisor Procurement Officer - Dept Procurement Specialist Procurement Supervisor - Dept Program Coordinator FY 2016 Adopted 2.00 37.00 2.00 1.00 1.00 2.00 3.00 1.00 1.00 2.00 7.00 2.00 3.00 1.00 3.00 1.00 2.00 101.00 13.00 20.00 12.00 1.00 4.00 23.00 37.00 588.00 127.00 22.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 3.00 1.00 1.00 47.00 35.00 3.00 1.00 5.00 3.00 5.00 4.00 3.00 4.00 1.00 5.00 1.00 2.00 FY 2017 Revised 2.00 33.00 2.00 1.00 1.00 1.00 9.00 4.00 1.00 1.00 2.00 6.00 2.00 8.00 42.00 3.00 1.00 1.00 2.00 2.00 1.00 2.00 99.00 13.00 20.00 12.00 1.00 1.00 4.00 21.00 41.00 570.10 146.00 22.00 1.00 1.00 1.00 1.00 1.00 1.00 15.00 7.00 2.00 1.00 1.00 1.00 1.00 39.00 40.00 2.00 3.00 5.00 6.00 4.00 3.00 4.00 1.00 1.00 4.00 1.00 2.00 500 FY 2017 Forecast 2.00 33.00 2.00 1.00 1.00 1.00 9.00 4.00 1.00 1.00 2.00 6.00 2.00 8.00 42.00 3.00 1.00 1.00 2.00 2.00 1.00 2.00 99.00 13.00 20.00 12.00 1.00 1.00 4.00 21.00 41.00 574.10 147.00 22.00 1.00 1.00 1.00 1.00 1.00 1.00 15.00 7.00 2.00 1.00 1.00 1.00 1.00 40.00 39.00 2.00 3.00 4.00 6.00 4.00 3.00 3.00 1.00 1.00 4.00 1.00 2.00 FY 2018 Adopted 2.00 33.00 2.00 1.00 1.00 1.00 9.00 4.00 1.00 1.00 2.00 6.00 2.00 8.00 42.00 3.00 1.00 1.00 2.00 2.00 1.00 2.00 99.00 13.00 20.00 12.00 1.00 1.00 4.00 21.00 41.00 574.10 144.00 22.00 1.00 1.00 1.00 1.00 1.00 1.00 15.00 7.00 2.00 1.00 1.00 1.00 1.00 37.00 40.00 2.00 3.00 5.00 6.00 4.00 3.00 3.00 1.00 1.00 4.00 1.00 2.00 Revised to Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 4.00 0.7% (2.00) -1.4% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (2.00) -5.1% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -25.0% 0.0% 0.0% 0.0% 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Staffing by Market Range Title (continued) Market Range Programmer/Analyst Programmer/Analyst - Sr/Ld Property & Evidence Custodian Security Officer Sheriff's Deputy Chief Admin Sheriff's Executive Chief Sheriff's Executive Chief Admn Sheriff's Inmate Prog/Svcs Mgr Social Worker Social Worker Supervisor Special Projects Manager System Administrator System Administrator - Sr/Ld Systems Admin & Analysis Mgr Technical Support Manager Telecomm Prgrmr/Analyst-Sr/Ld Telecommunications Tech Telecommunications Tech-Sr/Ld Trades Specialist Trades Supervisor Warehouse/Inventory Spec Lead Warehouse/Inventory Specialist Warehouse/Inventory Supervisor Department Total FY 2016 Adopted FY 2017 Revised 6.00 4.00 6.00 2.00 1.00 49.00 8.00 1.00 3.00 5.00 2.00 2.00 1.00 2.00 3.00 2.00 1.00 1.00 21.00 1.00 3,870.75 FY 2017 Forecast 6.00 4.00 9.00 4.00 1.00 1.00 1.00 2.00 7.00 1.00 4.00 5.00 2.00 1.00 4.00 2.00 1.00 1.00 21.00 1.00 3,827.60 FY 2018 Adopted 6.00 4.00 8.00 4.00 1.00 1.00 1.00 2.00 7.00 1.00 4.00 5.00 2.00 1.00 4.00 2.00 1.00 1.00 21.00 1.00 3,828.60 6.00 4.00 9.00 4.00 1.00 1.00 2.00 2.00 1.00 4.00 5.00 2.00 1.00 4.00 2.00 1.00 1.00 21.00 1.00 3,810.60 Revised to Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% (1.00) -100.0% 0.0% 0.0% (5.00) -71.4% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A N/A 0.0% 0.0% 0.0% 0.0% 0.0% (17.00) -0.4% Staffing by Fund Fund 100 General 251 Sheriff Grants 252 Inmate Services 255 Detention Operations 258 Sheriff Towing and Impound Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 1,174.75 1,221.60 1,221.60 1,221.60 - 27.00 24.00 24.00 24.00 - 0.0% 134.00 126.00 126.00 108.00 (18.00) -14.3% 2,533.00 2,454.00 2,455.00 2,455.00 1.00 0.0% 2.00 2.00 2.00 2.00 - 0.0% 3,870.75 3,827.60 3,828.60 3,810.60 (17.00) -0.4% 501 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Budget Highlights General Fund (100) Operating  Increase Regular Benefits by $3,416,896 for the impact of the changes in the retirement contribution rates.  Increase Personnel Benefits Savings by $131,208 for the vacancy factor applied to the impact of the changes in retirement rates.  Increase Overtime and Overtime Benefits by $1,257,569 for continued vacancies in staffing.  Decrease Vacancy Savings by $1,366,706 based on prior years’ actuals and FY 2017 Forecast. This results in changing the budgeted vacancy savings from 5.37% to 4.10%.  Net change of ($1,375,924) to other supplies and services based on historical spending.  Net change of $99,029 to other personnel based on historical trend.  Increase expenditure Allocation Out by $829,372 for indirect cost allocations to the Detention Fund.  Increase expenditure Allocation Out by $453,599 for internal services charges to the Compliance appropriation.  Reallocate $59,747 for the Anthem Sub Station from Non Departmental to MCSO. General Fund (100) MCSO Judgment Order Operating  Increase Regular Benefits by $579,677 for the impact of the changes in the retirement contribution rates.  Increase Personnel Benefits Savings by $63,763 for the vacancy factor applied to the impact of the changes in retirement rates.  Increase Overtime and Overtime Benefits by $173,783 for continued vacancies in staffing.  Increase Vacancy Savings by $353,447 based on prior years’ actuals and FY 2017 Forecast. This results in changing the budgeted vacancy savings from 2.31% to 4.10%.  Increase expenditure Allocation In by $453,599 for internal services charges from Operating. General Fund (100) Non Recurring  Increase Non Capital Equipment by $757,800 for radio replacement and tasers.  Increase Capital Equipment by $2,750,000 for IT storage, mobile data computers, and servers. Sheriff Donations Fund (203) Non Recurring  Increase General Supplies by $35,000 for inmate skills and training.  Increase Capital Equipment by $125,000 for inmate skills and training Sheriff Officer Safety Equipment Fund (206) Non Recurring  Increase Supplies and Services by $250,000 for Personal Protection Equipment. Sheriff Jail Enhancement Fund (214) Non Recurring  Increase Non Capital Equipment by $500,000 for jail enhancements as needed.  Increase Capital Equipment by $1,500,000 for jail enhancements as needed. 502 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Grants Fund (251) Operating  Increase Regular Benefits by $66,993 for the impact of the changes in the retirement contribution rates.  Increase Revenue by $1,222,857 and Expenditures by $1,155,864 to reflect an expected increase in grant funding. Inmate Services Fund (252) Operating  Decrease Personnel by $1,822,344 for the removal of 25 vacant positions due to the ALPHA/Mosaic Program moving to Correctional Health Services.  Increase Regular Benefits by $32,555 for the impact of the changes in the retirement contribution rates.  Decrease other supplies and services by $20,094.  Decrease Vacancy Savings by $1,809,883 due to the removal of vacant positions. Inmate Health Services Fund (254) Operating  Increase Allocation In by $238,378 from Correctional Health Services Detention Fund for new program positions offset by a reduction in supplies and services. Inmate Health Services Fund (254) Non Recurring  Increase Health Care Supplies by $88,138 for durable medical equipment.  Increase Health Care Services by $72,800 for ALPHA/Mosaic.  Increase Capital Equipment by $55,000 for radiology equipment. Detention Fund (255) Operating  Increase Regular Benefits by $2,275,863 for the impact of the changes in retirement contribution rates.  Increase Personnel Benefits Savings by $219,393 for the vacancy factor applied to the impact of the changes in retirement rates.  Increase Overtime and Overtime Benefits by $2,470,381 for continued vacancies in staffing.  Decrease Vacancy Savings by $185,280 based on prior years’ actuals and FY 2017 Forecast. This results in changing the budgeted vacancy savings from 9.67% to 9.64%.  Net change of ($814,207) to other supplies and services based on historical spending.  Net change of $430,958 to other personnel based on historical trend.  Increase expenditure Allocation In by $829,372 for the indirect cost allocations of Fund 255 expenditures from the General Fund. Detention Fund (255) Non Recurring  Increase Non Capital Equipment by $607,200 for tasers. Sheriff Towing & Impound Fund (258) Operating  Increase Regular Benefits by $4,615 for the impact of the changes in retirement contribution rates.  Net change of ($28,969) to other supplies and services based on historical spending. 503 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Towing & Impound Fund (258) Non Recurring  Increase Capital Vehicles by $70,000 for a property and evidence truck.  Increase Capital Equipment by $100,000 for radar detector equipment. Programs and Activities Court Compliance and Security Program The purpose of the Court Compliance and Security Program is to provide security in the courts, service of court orders and documents, and transportation for extradited prisoners and inmates to the courts so they can receive the necessary support to continue with the judicial process. Activities that comprise this program include:  Civil Process  Extraditions  Court Security  Inmate Transport Civil Process Activity The purpose of the Civil Process Activity is to provide court orders, court process documents and other court directives, license application approvals, pawn shop inspections, tax collections and seized property sales to county residents so they can receive court and judicial documents and be in compliance with statutory requirements. Mandates: A.R.S. §11-441 establishes that the Sheriff’s Office is responsible to serve process and notices as prescribed by the courts. A.R.S. §11-445 sets the fees to be collected by the Sheriff’s Office for service of process. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue 69.6% 16,723 23,760 24,037 314.71 $ 70.6% 18,976 26,884 30,394 231.49 $ 70.3% 18,225 25,925 29,504 261.51 $ Rev vs Adopted Variance 70.3% 18,225 25,925 29,504 282.23 $ (0.3%) (751) (959) (890) 50.74 Var % Percent of successful court paper service attempts Court papers served Court paper service attempts (served and unserved) Number of court papers requiring service Expenditure per court paper served -0.4% -4.0% -3.6% -2.9% 21.9% $ TOTAL SOURCES $ 601,214 $ 561,091 $ 678,374 $ 634,500 $ 73,409 13.1% TOTAL USES $ 5,262,853 $ 4,392,837 $ 4,765,994 $ 5,143,727 $ 750,890 17.1% Expenditure Activity Narrative: While the demand did not recover to the extent expected, mild growth did occur in FY 2017 and should remain stable in FY 2018. Notable factors impacting this activity include the number of court filings and the effect of a growing economy on civil litigation, a new computer system which changes the data collection process, the amount of papers served by Maricopa County Constables and the cost and efficiency of using private sector processors. Court Security Activity The purpose of the Court Security Activity is to provide law enforcement to court personnel, judges, and the general public so they can be protected from persons threatening harm to themselves or others. Mandates: A.R.S. §11-441 establishes that the Sheriff’s Office is responsible to suppress breaches of peace. A.R.S. §11-441 also states the Sheriff’s Office shall attend all courts where an element of danger is anticipated. 504 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of no injury incident responses at the courts N/A 100.0% 100.0% 100.0% 0.0% 0.0% Output Number of court arrests/removals 679 840 857 857 17 2.0% Output Number of court incident responses 271 380 389 389 9 2.4% Demand Number of court incidents - 380 389 389 9 2.4% Expenditure Ratio Expenditure Expenditure per court incident response $ 15,256.34 $ 10,623.18 $ 10,685.85 $ 12,413.92 $ 1,790.74 16.9% TOTAL USES $ 4,134,468 $ 4,036,808 $ 4,156,797 $ 4,829,016 $ 792,208 19.6% Extraditions Activity The purpose of the Extraditions Activity is to provide for the return of prisoners who are wanted on Maricopa County Superior Court warrants and are in custody elsewhere to the State of Arizona and Maricopa County so they can appear in court as requested and without incident. Mandates: A.R.S. Title 13, Chapter 38, Article 5 (§§13-3841 through 13-3870.02) establishes the rules for and conditions under which a law enforcement agency is required to facilitate extraditions from other jurisdictions. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of subjects returned within court requested time frame Number of subjects returned Number of requests for return of subjects Expenditure per subject returned TOTAL USES Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% $ 449 449 4,622.19 $ 376 376 5,501.93 $ 372 372 4,770.88 $ 372 372 4,804.99 $ (4) (4) (696.94) -1.1% -1.1% -12.7% $ 2,075,363 $ 2,068,724 $ 1,774,766 $ 1,787,455 $ (281,269) -13.6% Activity Narrative: The expenditures are expected to decrease in FY 2018 for travel due to a decrease in demand for the number of requests for return of subjects. Inmate Transport Activity The purpose of the Inmate Transport Activity is to provide confined and secured prisoner/inmate transportation, primarily to court, to prisoners and inmates so they can arrive at scheduled destination points without incident. Mandates: A.R.S. §11-441 establishes that the Sheriff’s Office is responsible to bring all persons who attempt to commit or have committed a crime before a judge for examination. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Percent of court transports where there are no incidents Number of Inmates transported to court Number of court transport trips made Number of inmates required to be in court Expenditure per inmate transported to court $ 99.7% 129,599 5,773 132,028 114.39 $ 92,007 $ Rev vs Adopted Variance Var % 96.7% 129,720 6,000 137,609 130.69 $ 96.2% 128,448 5,984 136,446 125.29 $ 96.2% 122,519 6,000 125,443 143.46 $ (0.5%) (7,201) (12,166) 12.77 -0.5% -5.6% 0.0% -8.8% 9.8% 257,155 102,503 -35.3% TOTAL SOURCES $ $ $ 166,320 $ (90,835) TOTAL USES $ 14,825,051 $ 16,953,195 $ 16,093,630 $ 17,576,293 $ 623,098 Expenditure 3.7% Activity Narrative: The Justice Courts have begun using video court which has eliminated transports from the jails to Maricopa County Justice Courts. Inmates are transferred from the jails to the Downtown Court Complex for video court proceedings. FY 2018 revenues have been reduced to more accurately reflect actuals and forecast. The expenditures are increasing due to overtime and the Public Safety retirement rate increase. 505 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Custody Management Program The purpose of the Custody Management Program is to provide a safe and secure detention environment to inmates assigned to Sheriff’s custody so they can be safely, properly, and expeditiously processed through the system Mandates: A.R.S. §§11-441 and 31-121 establish that the Sheriff’s Office is responsible for the operation of County jails and detention, including receiving and providing food, clothing, and bedding for all persons who are committed to jail. Activities that comprise this program include:  Inmate Canteen and Optional Services  Inmate Related Mandates  Inmate Detention Housing  Inmate Skills and Training  Inmate Education  Inmate Substance Abuse Recovery  Inmate Intake and Release  Jail Intelligence and Security  Inmate Labor Inmate Canteen and Optional Services Activity The purpose of the Inmate Canteen and Optional Services Activity is to provide a sales and vending operation for convenience items, phone calls, touch-pay service, and other services such as marriage ceremonies at a cost to inmates and their visitors so they can have non-mandated inmate benefit and welfare programs. Mandates: A.R.S. §31-121 allows for the creation of an inmate canteen at the discretion of the Board of Supervisors and dictates that proceeds are to be deposited into a special revenue fund that supports canteen operations. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Revenue Percent of inmate canteen and optional services revenue expended on inmate benefit and welfare programs Number of inmate services dollars expended on inmate benefit and welfare programs Number of inmate canteen packages delivered Number of dollars collected from inmate canteen and services operations Number of orders for inmate canteen packages Expenditure per inmate canteen dollar generated $ 299,539 0.42 $ 400,000 0.40 $ 393,500 0.41 $ 332,456 0.43 TOTAL SOURCES $ 10,930,427 $ 9,876,302 $ 9,922,180 $ TOTAL USES $ $ 4,163,595 $ 4,192,187 $ Rev vs Adopted Variance Var % 0.0% 52.7% 52.7% 100.0% 47.3% 89.6% 5,333,060 5,333,060 5,333,060 5,333,060 - 0.0% 299,534 10,323,956 400,000 10,323,956 393,500 10,323,956 332,456 9,596,352 (67,544) (727,604) -16.9% -7.0% $ (67,544) 0.03 -16.9% 6.9% 9,838,801 $ (37,501) -0.4% 4,138,433 $ (25,162) -0.6% Expenditure 4,292,202 Activity Narrative: The revenue has been declining in this Activity due to the continued decrease in the average daily jail population. Inmate Detention Housing Activity The purpose of the Inmate Detention Housing Activity is to provide controlled, secured, and safe jails with clothing, bedding, and sustenance to inmates so they can be properly provided for and protected from harming themselves or others throughout their duration in Sheriff’s custody. Mandates: This Activity supports the mandate of the Sheriff’s Office under A.R.S. §§11-441 and 31-121, which require the Sheriff’s Office to be responsible for County jails and inmate detention. 506 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Percent of inmates not assaulted by other inmates while in custody Number of inmate meals served Number of pounds of items laundered Number of inmates served daily in Sheriff's detention facilities Number of inmates assigned to Sheriff's detention facilities (ADJP) Expenditure per inmate in Sheriff's custody $ TOTAL SOURCES $ 27,139,367 $ 27,393,009 $ 26,422,628 $ 22,941,910 $ (4,451,099) TOTAL USES $ 106,288,870 $ Var % 1.0% 99.8% 99.9% 100.0% 0.2% 0.2% 8,985,846 5,029,643 2,858,454 9,235,624 4,000,000 2,895,180 9,117,030 4,083,392 2,885,775 9,019,206 3,173,649 2,878,406 (216,418) (826,351) (16,774) -2.3% -20.7% -0.6% 30,175 31,728 31,728 30,396 (1,332) -4.2% 1.64 4.4% 37.18 $ 37.23 $ 36.79 $ 38.87 $ -16.2% Expenditure $ 107,784,493 $ 106,153,622 $ 111,888,736 4,104,243 3.8% Activity Narrative: The decline in the jail population has decreased demand and output measures for this activity. In addition, revenue is declining as cities send fewer inmates to the jails and the Mesa decision to stop sending inmates to Maricopa County. Inmate Education Activity The purpose of the Inmate Education Activity is to provide general education and special education classes to qualifying jailed juvenile and adult inmates so they can complete required hours to earn their GEDs or diplomas. Mandates: A.R.S. §§15-913.01 and 31-121 establish that the Sheriff’s Office must offer an education program for inmates under the age of 18 and disabled inmates under the age of 21. The teaching method for this program is to be determined by the Sheriff’s Office and the Education Services Agency. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Demand Expenditure Ratio Revenue 0.0% 987 919 0.5% 1,050 803 0.5% 1,042 812 0.5% 977 812 1,053 4 1,093 4 1,116 4 1,150 371 425 431 400 Rev vs Adopted Variance (0.0%) (73) 9 Var % Percent of adult inmate participants who receive GEDs Number of inmates participating in education classes Number of adult inmates that participate in GED classes Number of adult inmates that obtain a GED degree Number of inmates for which education classes are mandated Number of qualifying inmates participating in mandatory special education classes Expenditure per inmate education participant -1.5% -7.0% 1.1% $ 1,891.32 $ 1,647.30 $ 1,693.62 $ 2,300.72 $ 653.43 39.7% TOTAL SOURCES $ 228,671 $ 785,940 $ 735,625 $ 760,949 $ (24,991) -3.2% TOTAL USES $ 1,866,729 $ 1,729,662 $ 1,764,757 $ 2,247,806 $ 518,144 30.0% 57 0.0% 5.2% (25) -5.9% Expenditure Activity Narrative: The average length of stay of an inmate in Maricopa County Jail is less than 30 days. This creates a natural time barrier for preparation and successful completion of a GED test. Inmate Intake and Release Activity The purpose of the Inmate Intake and Release Activity is to provide proper and efficient acceptance, booking, identification, classification, and release to inmates so they can be accurately assigned to jail facilities, held for other agencies, or released from Sheriff's custody. Mandates: This Activity supports the mandate of the Sheriff’s Office under A.R.S. §§11-441, 31-121, 31122, 31-101, 31-124, and 13-3890 which require the Sheriff’s Office to be responsible for County jails and inmate detention. 507 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Output Demand Demand Expenditure Ratio Revenue Percent of inmates assigned to housing or released within 24 hours Percent of inmates accurately released Number of inmates assigned to housing or released Number of bookings Number of releases Number of prisoners refused for booking Total number of inmates processed into (assigned to housing) and out of the jails (inmate releases) Number of prisoners accepted for booking Number of inmates ordered for release Expenditure per inmate processed into and out of the jails. Rev vs Adopted Variance Var % 100.4% 100.0% 100.0% 100.0% 0.0% 0.0% 549.0% 97,005 96,144 97,005 36 193,149 100.0% 97,024 96,687 94,725 32 193,712 100.0% 97,024 96,687 94,829 33 193,712 100.0% 94,516 94,516 94,661 30 193,712 0.0% (2,508) (2,171) (64) (2) - 0.0% -2.6% -2.2% -0.1% -6.3% 0.0% $ 96,108 97,005 114.16 $ 96,992 96,687 108.73 $ 96,992 96,687 110.91 $ 94,504 94,661 112.57 $ (2,488) (2,026) 3.84 -2.6% -2.1% 3.5% TOTAL SOURCES $ 329,670 $ 327,142 $ 144,369 $ 304,250 $ (22,892) -7.0% TOTAL USES $ 22,049,628 $ 21,062,203 $ 21,485,527 $ 21,806,677 $ 744,474 3.5% Expenditure Inmate Labor Activity The purpose of the Inmate Labor Activity is to provide and monitor work hours to fully sentenced and eligible inmates so they can perform labor intensive functions in the jails at a reduced cost to the public and receive time reduction credit toward their sentences. Mandates: A.R.S. §11-455 and A.R.S. Title 31, Chapter 1, Article 3 (§§31-141 through 31-146) establish that the Sheriff’s Office may require convicted inmates to perform labor as part of their sentence. The Sheriff’s Office is responsible for maintaining management and supervision of inmates who are performing labor. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of Jail Institutional Services inmate labor hours requested met Number of Inmate Labor Hours Worked Number of inmate labor hours requested for Jail Institutional Services Divisions Expenditure per inmate labor hour worked $ 0.81 $ 0.89 $ 0.93 $ 0.92 TOTAL USES $ 419,356 $ 457,594 $ 470,977 $ 467,902 Rev vs Adopted Variance Var % 57.4% 67.0% 68.1% 68.2% 1.2% 1.9% 519,189 903,938 513,270 745,622 506,710 744,324 506,544 742,237 (6,726) (3,385) -1.3% -0.5% $ 0.03 3.6% $ 10,308 2.3% Inmate Related Mandates Activity The purpose of the Inmate Related Mandates Activity is to provide mandated services including religious services, grievance hearings, legal materials, library services, and mail to inmates so they can receive items and services mandated to them by law. Mandates: This Activity supports the overall mandate of the Custody Management Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Demand Expenditure Ratio Revenue 15.6% 7,544 15,223 7,544 15,223 2,632.13 $ Percent of inmate grievances heard Number of inmates who receive mandated services Number of inmate grievances reviewed Number of inmates Number of inmate grievances filed Expenditure per inmate for mandated services $ TOTAL SOURCES $ 75,000 $ TOTAL USES $ 19,856,103 $ 20,269,435 $ 20,850,939 $ 21,408,933 $ 40,940 $ 14.8% 7,932 18,116 7,932 18,116 2,555.40 $ 209,585 $ 14.2% 7,687 17,604 7,687 17,604 2,712.67 $ Rev vs Adopted Variance 106,798 $ 13.2% 7,599 17,000 7,599 17,000 2,817.34 $ Var % (1.6%) (333) (1,116) (333) (1,116) 261.94 -10.7% -4.2% -6.2% -4.2% -6.2% 10.3% (134,585) -64.2% Expenditure 1,139,498 5.6% Activity Narrative: In FY 2018, the revenue was reduced to more accurately reflect actuals and forecast. 508 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Inmate Skills and Training Activity The purpose of the Inmate Skills and Training Activity is to provide vocational, coping, life-training, and skills to adult and juvenile inmates so they can use their time more productively and maintain acceptable behavior while in jail. Mandates: Discretionary. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % Percent of inmate participants that complete skills or training course requirements Number of Inmate Skills Training Participants 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 10,257 9,424 9,615 9,932 508 5.4% Number of participants who complete skills or training course requirements Number of inmates eligible for skills training programs 10,257 9,424 9,615 9,932 508 5.4% 10,257 9,424 9,615 9,932 508 5.4% Expenditure per skills training program participant $ 160.68 $ 170.00 $ 137.15 $ 121.93 $ (48.06) -28.3% TOTAL SOURCES $ 104,420 $ 33,969 $ 47,874 $ 32,145 $ (1,824) -5.4% TOTAL USES $ 1,648,119 $ 1,602,063 $ 1,318,682 $ (391,015) -24.4% Expenditure 1,211,048 $ Activity Narrative: The expenditures are decreasing due to the removal of vacant positions and a reduction in therapy services. Inmate Substance Abuse Recovery Activity The purpose of the Inmate Substance Abuse Recovery Activity is to provide treatment and rehabilitation sessions to adult and juvenile inmates so they can stay out of jail after they are released. Mandates: Discretionary. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Revenue Percent of Alpha Program Graduates Number of Alpha program participants Number of inmates that complete the Alpha program and graduate Number of Alpha program participants Number of qualifying Alpha participants Expenditure per Alpha program participant 32.5% 807 262 93.1% 616 262 $ 1,633.86 $ 616 2,015.08 TOTAL SOURCES $ 46,607 $ TOTAL USES $ 1,318,522 $ Rev vs Adopted Variance Var % 93.1% 620 262 N/A N/A N/A N/A N/A N/A N/A N/A N/A $ 620 2,100.13 N/A N/A N/A N/A N/A N/A 152,519 $ 148,445 $ 90,000 $ (62,519) -41.0% 1,241,291 $ 1,302,078 $ 949,558 $ (291,733) -23.5% Expenditure Activity Narrative: The ALPHA program was transferred to Correctional Health in FY 2018. The remaining expenditures are related to other programs. Jail Intelligence and Security Activity The purpose of the Jail Intelligence and Security Activity is to provide active monitoring of inmate mail activity, interactions, and phone conversations to Sheriff's custody officials, law enforcement and criminal justice agencies so they can be informed of threats, prevent crimes, and maintain jail security. Mandates: Mandated. This Activity supports the mandate of the Sheriff’s Office under A.R.S. §§11-441 and 31-121, which require the Sheriff’s Office to be responsible for County jails and inmate detention. 509 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Demand Expenditure Ratio Revenue Percent of Jail intelligence items forwarded to law enforcement for action Number of Jail intelligence items processed (reviewed/analyzed) Number of threats detected/identified Number of jail intelligence items/requests received Expenditure per jail intelligence item processed Rev vs Adopted Variance Var % 4.5% 1.1% 1.7% 1.8% 0.7% 63.6% 85,445 94,912 97,968 98,000 3,088 3.3% $ 206 75,489 32.15 $ 265 94,912 35.83 $ 270 97,968 34.56 $ 268 98,000 33.82 $ 3 3,088 (2.01) 1.1% 3.3% -5.6% TOTAL SOURCES $ 64,280 $ 104,000 $ 64,771 $ 59,000 $ (45,000) -43.3% TOTAL USES $ 2,746,933 $ 3,400,572 $ 3,386,175 $ 3,313,931 $ (86,641) -2.5% Expenditure Activity Narrative: The increase in jail intelligence items to be processed is based on the forecasted level of items reviewed/analyzed. The current economic and social trends necessitate an increase in the number of jail items processed. In addition, revenue from the state is expected to decrease. Enforcement and Detention Operational Resources Program The purpose of the Enforcement and Detention Operational Resources Program is to provide comprehensive support services to Law Enforcement and Custody so they can meet goals and objectives efficiently and in compliance with legal standards by a qualified and productive workforce. Activities that comprise this program include:  Aviation  Property and Evidence  Employee Professional Standards  Sheriff’s Vehicle Fleet  Information and Communications Technology  Community Outreach  Mandated Enforcement and Detention Training Aviation Activity The purpose of the Aviation Activity is to provide aerial transportation and observations to the Sheriff's Office and other agencies so they can expedite accomplishment of public safety objectives. Mandates: Discretionary. 510 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Output Output Demand Demand Demand Demand Expenditure Ratio Revenue Percent of fixed wing flight mission requests met for extraditions Percent of aviation mission requests not met Number of prisoner transport missions flown Number of aviation missions flown Number of prisoners returned Number of fixed wing missions flown Number of helicopter missions flown Number of aviation mission requests not met Number of requests for prisoner transports (Aviation extradition missions) Number of flight missions requested Number of helicopter missions requested Number of fixed wing missions requested Expenditure per aviation mission flown Rev vs Adopted Variance Var % 91.7% 100.0% 100.0% 100.0% 0.0% 0.0% 0.0% 108 1,499 97 121 1,378 102 0.0% 104 1,400 115 104 1,300 104 0.0% 109 1,417 119 107 1,314 107 0.0% 109 1,417 119 107 1,314 107 0.0% 5 17 4 3 14 3 0.0% 4.8% 1.2% 3.5% 2.9% 1.1% 0.0% 2.9% $ 1,580 1,459 113 1,964.83 $ 1,563 1,447 116 1,752.53 1,592 1,462 119 1,874.27 $ 1,592 1,462 119 2,005.76 $ 29 15 3 253.22 1.9% 1.0% 2.6% 14.4% TOTAL SOURCES $ 75,000 $ - $ - $ TOTAL USES $ 2,945,284 $ 2,842,155 $ $ 244 $ (244) -100.0% Expenditure 2,453,547 $ 2,655,834 $ 388,608 15.8% Employee Professional Standards Activity The purpose of the Employee Professional Standards Activity is to provide internal affairs investigations, background investigations, polygraph examinations, and applicant pre-screenings to the Maricopa County Sheriff’s Office so they can hire and retain qualified employees who meet and maintain Sheriff's Office standards. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of internal affairs cases completed within required timeframes Number of internal affairs cases completed N/A N/A N/A N/A 766 Rev vs Adopted Variance Var % N/A N/A 766 766 766 - 0.0% N/A N/A N/A N/A N/A N/A Demand Number of internal affairs cases completed within required timeframes Number of complaints received 990 894 894 N/A N/A N/A Demand Number of internal affairs cases initiated 980 980 980 980 - 0.0% Expenditure Ratio Expenditure Expenditure per internal affairs case completed $ 7,128.07 $ 7,184.71 $ 7,524.15 $ 7,432.73 $ 248.02 3.5% TOTAL USES $ 5,460,105 $ 5,503,490 $ 5,763,502 $ 5,693,470 $ 189,980 3.5% Output Activity Narrative: The data continues to be unavailable for some of the measures this year. Information and Communications Technology Activity The purpose of the Information and Communications Technology Activity is to provide centralized leadership and coordination for voice, data, radio, and other enforcement and detention communications systems, as well as, support to enforcement, detention and civilian personnel so they can communicate and operate more efficiently in day to day public safety, custody, and overall Sheriff's operations. Mandates: Administrative mandate. 511 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Expenditure Ratio Revenue N/A 30,677 N/A N/A 30,677 64.31 $ 99.7% 32,476 25,843 25,923 32,476 116.89 $ 99.3% 33,090 25,229 25,309 33,090 66.46 $ Rev vs Adopted Variance 98.8% 33,090 25,229 25,309 33,090 134.55 $ Var % Percent of service requests completed Number of devices supported Number of service requests completed Number of work orders opened Number of MCSO active devices Expenditure per device supported (0.9%) 614 (614) (614) 614 17.66 -0.9% 1.9% -2.4% -2.4% 1.9% 15.1% $ TOTAL SOURCES $ 159,465 $ 170,138 $ 181,195 $ 298,382 $ 128,244 75.4% TOTAL USES $ 1,972,903 $ 3,796,183 $ 2,198,998 $ 4,452,266 $ 656,083 17.3% Expenditure Activity Narrative: The Sheriff’s Office is replacing the radios in FY 2018 resulting in an increase in expenditures. In addition, intergovernmental revenue is expected to increase. Mandated Enforcement and Detention Training Activity The purpose of the Mandated Enforcement and Detention Training Activity is to provide detention and enforcement basic and incumbent training programs, firearms and non-lethal weapons training facilities and records, employee course certification records, and bullet proof/stab proof vest acquisitions and assignments primarily to Maricopa County Sheriff's Office compensated sworn and detention personnel so they can be prepared/certified to perform jobs safely and maintain proficiency standards for mandated certifications. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Output Output Demand Demand Demand Expenditure Ratio Revenue Percent of academy participants that graduate Number of enforcement and detention personnel whose annual training and proficiency requirements were evaluated Number of detention academy attendees that graduate Number of law enforcement academy attendees that graduate Number of detention academy participants Number of law enforcement academy participants Total Number of academy participants (detention and sworn) Number of MCSO personnel who are required to meet mandated proficiency standards Number of detention officer candidates who enter detention academies Number of law enforcement deputy candidates who enter sworn academies Expenditure per certified enforcement and detention FTE Rev vs Adopted Variance Var % 91.3% 2,784 91.3% 2,784 91.3% 2,784 89.4% 2,727 196 24 126 24 126 24 126 30 6 0.0% 25.0% 126 45 241 196 45 241 196 45 241 196 50 246 5 5 0.0% 11.1% 2.1% 2,772 2,765 2,748 2,729 (37) -1.3% N/A 287 287 287 - 0.0% N/A 50 50 55 5 10.0% $ 2,577.48 $ 2,794.42 $ TOTAL SOURCES $ 3,730 $ 25,020 $ TOTAL USES $ 7,175,698 $ 7,779,676 $ 2,472.00 (1.9%) (57) -2.1% -2.0% $ 2,788.00 $ (6.42) -0.2% 31,777 $ - $ (25,020) -100.0% 7,602,887 $ (176,789) -2.3% Expenditure 6,882,046 $ Activity Narrative: In FY 2018, the high demand for the number of law enforcement deputy candidates who enter sworn academies and the number of detention officer candidates who enter detention academies are expected to persist as staff retention continues to be an issue for these positions. The Sheriff’s Office is not expected to receive grant funding in FY 2018 in this activity. Property and Evidence Activity The purpose of the Property and Evidence Activity is to provide safekeeping, storage, transporting, testing, and destroying of evidentiary and other property to criminal justice agencies (law enforcement courts, detention/correction) so they can have items available for examination and review, released or disposed of according to mandate. 512 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Mandates: A.R.S. § 28-3511 establishes the Sheriff’s Office duties to acquire and maintain evidence, as well as impound vehicles. Further, A.R.S. § 28-3513 requires that any administrative costs recovered from vehicle impounds be deposited into a special fund for the purpose of implementing A.R.S. § 28-872 and A.R.S § 28-3513. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Demand Demand Expenditure Ratio Revenue Percent of requests to produce/furnish evidentiary items in storage met Number of sworn and detention items destroyed, disposed of and/or released Number of evidentiary item safekeeping transactions completed Number of evidentiary items requests filled Number of new items received for safekeeping (sworn and detention) Number of requests for evidentiary items to be produced/furnished Number of mandated towed vehicle impounds received Expenditure per evidentiary item safekeeping $ transaction completed Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 14,941 13,198 13,748 13,748 550 4.2% 72,121 77,238 74,769 74,769 (2,469) -3.2% 19,548 39,317 25,124 37,944 26,354 37,367 26,354 37,367 1,230 (577) 4.9% -1.5% 19,548 25,124 26,354 26,354 1,230 4.9% 64 0.89 3.6% 4.4% 1,754 22.41 $ 1,785 20.37 $ 1,849 20.11 $ 1,849 21.26 $ TOTAL SOURCES $ 299,402 $ 211,374 $ 172,820 $ 186,746 $ (24,628) TOTAL USES $ 1,616,245 $ 1,573,633 $ 1,503,690 $ 1,589,723 $ 16,090 -11.7% Expenditure 1.0% Sheriff’s Vehicle Fleet Activity The purpose of the Sheriff’s Vehicle Fleet Activity is to provide safe and reliable vehicles, fleet records, registrations, and preventive maintenance/repair notices to Sheriff's operations so they can patrol the County, respond to calls for service, transport arrestees and inmates, deliver meals and laundry, command incidents, and transport officials safely, cost effectively and without interruption in service. Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Expenditure Percent of vehicles receiving preventative maintenance in 48 hrs. or less Number of Vehicles on preventive maintenance inventory (assigned vehicles managed) Rev vs Adopted Variance Var % 41.2% 59.4% 61.0% 62.5% 3.2% 5.4% 838 830 840 841 11 1.3% 5 32.08 0.6% 8.3% 31,233 9.7% Number of vehicles in MCSO fleet Expenditure per vehicle maintained in MCSO fleet $ 832 442.07 $ 839 386.75 $ 837 391.42 $ TOTAL USES $ 370,234 $ 321,002 $ 328,789 $ 844 418.83 $ 352,235 $ Community Outreach Activity The purpose of the Community Outreach Activity is to provide events and means for one-way, two-way and multi-modal communication to the public including citizen groups or individuals, inmate families and other interested persons or parties so they can be more knowledgeable and can provide feedback regarding support and concerns of Sheriff's Office Enforcement and Detention/Jail programs. Mandates: Administrative Mandate 513 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Output Output Demand Expenditure Ratio Revenue Percent of respondents that agree they are more knowledgeable of MCSO after participating in an event Percent of respondents that agree the Sheriff's Office is fulfilling its stated mission Number of Community Outreach events provided Number of Community Comments surveys reviewed Number of respondents that agree they are more knowledgeable about Sheriff's Office programs Number of respondents that agree the Sheriff's Office is fulfilling its stated mission Number of Community Outreach Events requested Expenditure per Outreach event reported $ TOTAL SOURCES $ TOTAL USES $ Rev vs Adopted Variance Var % N/A 95.0% 93.3% 93.3% (1.7%) -1.8% 100.0% 100.0% 97.1% 97.1% (2.9%) -2.9% 976 378 N/A 914 400 400 914 344 344 914 344 344 (56) (56) 0.0% -14.0% -14.0% N/A 380 332 332 (48) -12.6% -10.9% 88.9% 1,276 355.93 $ 1,430 597.45 $ 1,274 641.05 $ 1,274 1,128.49 $ (156) 531.04 - $ - $ 13,400 $ 29,869 $ 29,869 N/A 546,070 $ 585,916 $ 1,031,436 $ 485,366 88.9% Expenditure 347,391 $ Activity Narrative: The personnel expenditures are increasing as more staff is dedicated to Community Outreach in order to be in compliance with the second order related to the Melendres lawsuit. Enforcement Program The purpose of the Enforcement Program is to provide law enforcement response relative to crime, criminal activity, and events that disrupt order and threaten public safety so the public feels safe and secure in the community. Mandates: The purpose of the Enforcement Program is to support the overall mandate of the Sheriff’s Office under A.R.S. §11-441. Also, A.R.S. §41-4258 establishes that the Sheriff’s Office is responsible for coordinating, developing, and implementing homeland security strategies. Activities that comprise this program include:  Disaster and Community Threat Disruption Response  Patrol   Search and Rescue Dispatch   Special Weapons and Tactics (SWAT) Enforcement Support   Investigations Warrant and Records Information Processing Disaster and Community Threat Disruption Response Activity The purpose of the Disaster and Community Threat Disruption Response Activity is to provide response preparedness and intelligence to law enforcement agencies and the State of Arizona Homeland Security so they can at all times avoid acts of terrorism and other serious criminal activity, reduce vulnerabilities to critical hazards, and minimize damage to allow recovery. Mandates: A.R.S. §41-4258 establishes that the Sheriff’s Office is responsible for coordinating, developing and implementing homeland securities strategies. 514 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of days MCSO is prepared to respond Output Number of days in the year MCSO is prepared to respond Number of days in the year Expenditure per day $ 365 5,583.97 $ 365 8,058.12 $ 365 6,999.49 $ 365 9,572.58 TOTAL SOURCES $ 1,005,278 $ 905,777 $ 416,660 $ TOTAL USES $ 2,038,149 $ 2,941,215 $ 2,554,814 $ Demand Expenditure Ratio Revenue Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 365 365 365 365 - 0.0% $ 1,514.45 0.0% 18.8% 1,386,578 $ 480,801 53.1% 3,493,990 $ 552,775 18.8% Expenditure Activity Narrative: The Sheriff’s Office is expected to receive an increase in grant funding from the State in FY 2018 to be used for technology services and equipment, including new vehicles. Dispatch Activity The purpose of the Dispatch Activity is to provide 24-hour public safety and emergency radio communications to public safety personnel and the general public so they can have calls handled properly and Priority 1 calls can be dispatched within 2 minutes or less. Mandates: A.R.S. §11-441 establishes the duty of the Sheriff’s Office to preserve the peace, and suppress all riots and insurrections which come to the knowledge of the Sheriff’s Office. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Revenue Percet of level 1 priority calls dispatched under threshold Number of Police Service Communications Dispatched Number of Priority 1 calls dispatched Total average Number of incoming switchboard and complaint calls handled Number of priority 1 calls for service dispatched in less than 2 minutes (tease are police priority, not 911). Number of Incoming police service communications Expenditure per Police Service call dispatched Rev vs Adopted Variance Var % 79.0% 90.7% 90.4% 90.4% (0.3%) -0.3% 309,005 3,202 298,537 305,644 2,924 299,168 310,341 2,923 299,729 310,341 2,923 299,729 4,697 (1) 561 1.5% -0.0% 0.2% 2,530 2,652 2,643 2,643 (9) -0.3% $ 309,005 12.31 $ 305,644 13.09 $ 310,341 12.49 $ 310,341 14.01 $ 4,697 0.92 1.5% 7.0% TOTAL SOURCES $ 423,521 $ 446,503 $ 404,570 $ 692,158 $ 245,655 55.0% TOTAL USES $ 3,804,398 $ 4,001,645 $ 3,874,962 $ 4,347,258 $ 345,613 8.6% Expenditure Activity Narrative: In FY 2018, the Intergovernmental Charges for Service revenue is expected to increase. Expenditures are increasing in FY 2018 primarily in overtime and overtime benefits to support continued county-wide service. Enforcement Support Activity The purpose of the Enforcement Support Activity is to provide supplemental personnel, including volunteers and reserves, equipment, vehicles, and horses to the Sheriff's Office so they can have the increased capacity necessary to meet public safety needs and initiatives. Mandates: A.R.S. §11-441 establishes the duty of the Sheriff’s Office to preserve the peace, and suppress all riots and insurrections which come to the knowledge of the Sheriff’s Office. 515 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Demand Demand Expenditure Ratio Revenue Percent of Patrol Districts that benefit from posse assistance Number of animals seized Number of Posse volunteer hours reported Number of Patrol Districts that benefitted from posse volunteer service Number of animal abuse incidents Number of Active Posse members Number of MCSO Patrol Districts that rely on Posse assistance Expenditure per posse volunteer hour worked $ TOTAL SOURCES $ 172,734 $ 52,000 $ 55,006 $ TOTAL USES $ 2,811,496 $ 2,886,543 $ 2,475,235 $ Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 183 217,572 28 167 217,572 28 166 217,572 28 166 217,572 28 (1) - -0.6% 0.0% 0.0% 628 952 28 292 952 28 296 952 28 296 952 28 4 - 1.4% 0.0% 0.0% 12.92 $ 13.27 $ 11.38 $ 11.71 $ (1.56) 52,000 $ -11.8% - 0.0% Expenditure 2,547,225 $ (339,318) -11.8% Activity Narrative: The expenditures are decreasing in general supplies based on forecasted spending. Investigations Activity The purpose of the Investigations Activity is to provide criminal investigative services to the public and the prosecution so they can have criminals arrested and cases can be cleared. Mandates: This Activity supports the overall mandate of the Enforcement Program. Also, A.R.S. §134405 mandates the Sheriff’s Office, in instances where the Sheriff’s Office is the investigator of an offense, provide victims with required legal process and resource information. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of investigations cases cleared by arrest Number of Cases Cleared Number of Cases assigned/undertaken (cases to be handled) Expenditure per case cleared 20.6% 15,694 15,740 21.1% 12,580 15,678 23.0% 12,615 15,503 $ 1,646.15 $ 1,979.36 $ 2,013.27 $ TOTAL SOURCES $ 4,854,295 $ 6,276,976 $ 6,743,133 $ 6,946,167 TOTAL USES $ 25,834,685 $ 24,900,335 $ 25,397,387 $ 28,321,393 Rev vs Adopted Variance Var % 25.0% 13,924 15,312 3.9% 1,344 (366) 18.6% 10.7% -2.3% 2,034.00 $ 54.64 2.8% $ 669,191 10.7% $ 3,421,058 13.7% Expenditure Activity Narrative: The Fines and Forfeits revenue is expected to increase in FY 2018. The overtime costs and benefits are increasing in FY 2018 along with additional expenditure increases for building leases, repairs and maintenance and capital equipment. Patrol Activity The purpose of the Patrol Activity is to provide 24-hour preventive enforcement and law enforcement response to the general public in County districts, at the lakes, on park trails and to contracted cities and towns so they can be protected from criminal activity and offenders and receive prompt response to public safety emergencies. Mandates: This Activity supports the overall mandate of the Enforcement Program. Additionally, A.R.S. §41-4258 establishes that the Sheriff’s Office is responsible for coordinating, developing, and implementing homeland securities strategies. 516 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Output Demand Expenditure Ratio Revenue Percent of Priority 1 calls responded to within 5 minutes or less Number of Radio calls for service responses (Number of responses) Number of Priority 1 calls responded to Part 1 (Violent) Crimes Reported Number of on-view (deputy viewed) incident responses Number of Radio calls for service dispatched to patrol (Number of incidents) Expenditure per call for service response $ Rev vs Adopted Variance 49.4% 50.8% 49.2% 47.4% 229,314 219,548 223,926 2,924 8,017 131,010 229,311 3,124 8,017 128,500 219,548 3,023 8,017 130,543 223,926 239.04 $ 266.43 $ 263.63 $ Var % (3.4%) -6.7% 223,926 4,378 2.0% 2,935 8,017 130,543 223,926 (189) 2,043 4,378 -6.0% 0.0% 1.6% 2.0% 12.15 4.6% 278.59 $ TOTAL SOURCES $ 14,393,353 $ 15,198,464 $ 14,609,666 $ 15,286,779 $ 88,315 0.6% TOTAL USES $ 54,816,048 $ 58,495,239 $ 59,034,540 $ 62,383,216 $ 3,887,977 6.6% Expenditure Activity Narrative: Expenditures are increasing in FY 2018 primarily in overtime and overtime benefits to support continued county-wide service. Innovations such as the jail wagon program and a streamlined booking health assessment process have assisted in maintaining low expenditures per service call. Search and Rescue Activity The purpose of the Search and Rescue Activity is to provide search or rescue missions to persons who are lost, injured or in distress primarily in Maricopa County so they can be aided and taken to safety or recovered. Mandates: This Activity supports the overall mandate of the Enforcement Program. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Demand Expenditure Ratio Revenue Percent of missions resulting in rescue Number of search and rescue missions undertaken Number of search and rescue incidents reported Expenditure per search and rescue mission undertaken $ 100.0% 44 44 4,044.45 $ TOTAL SOURCES $ 1,371 $ TOTAL USES $ 100.0% 54 54 2,818.96 $ - $ 152,224 $ Rev vs Adopted Variance Var % 100.0% 56 56 2,891.09 $ 100.0% 54 54 3,013.69 $ 0.0% 194.72 0.0% 0.0% 0.0% 6.9% 13,987 $ - $ - N/A 10,515 6.9% Expenditure 177,956 $ 161,901 $ 162,739 $ Special Weapons and Tactics (SWAT) Activity The purpose of the Special Weapons and Tactics (SWAT) Activity is to provide specialized high risk and tactical law enforcement responses which include Chemical, Biological, Radioactive, Nuclear Explosive (CBRNE) handling, hostage situations, riots, and other incidents requiring the utilization of specialized weapons and tactics, including K-9s, to the public and other law enforcement agencies so they can benefit from avoidance of, or protection from, critical or catastrophic events, serious injury or death. Mandates: This Activity supports the overall mandate of the Enforcement Program. 517 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of No-Injury Specialized Weapons and Tactics Division Responses/Assists (officers or civilians) Output Number of Specialized Weapons and Tactics (SWAT) Division Incident Responses and/or Assists Number of K-9 Sniffs (K-9 Calls for Service) Number of Chemical, biological, radioactive, nuclear explosive and explosive ordnance responses Number of Calls for Service and/or Incidents Requiring Specialized Weapons and Tactics (SWAT) Number of Chemical, biological, radioactive, nuclear explosive and explosive ordnance reported incidents Expenditure per SWAT Division incident response or assist Output Output Demand Demand Expenditure Ratio Expenditure TOTAL USES Rev vs Adopted Variance Var % 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 302 273 269 241 (32) -11.7% 3,467 40 3,185 58 3,275 59 3,300 59 302 273 269 269 (4) -1.5% 42 58 59 59 1 1.7% 115 1 3.6% 1.7% $ 14,186.58 $ 14,597.58 $ 15,772.83 $ 18,810.98 $ 4,213.41 28.9% $ 4,284,347 $ 3,985,138 $ 4,242,891 $ 4,533,447 $ 548,309 13.8% Activity Narrative: Expenditures are increasing in FY 2018 primarily in overtime and overtime benefits to support continued county-wide service. Warrants and Records Information Processing Activity The purpose of the Warrants and Records Information Processing Activity is to provide validations and confirmations for warrants, criminal records, orders of protection, and sex offender registrations to criminal justice agencies and the public so they can increase public safety. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Output Output Demand Demand Demand Expenditure Ratio Revenue Percent of Warrant Confirmations and Orders of Protection completed Number of warrant confirmations and orders of protection completed (processed) Number of sex offender registration actions completed Number of warrant confirmations completed Number of warrants and orders of protection received Number of sex offender registration actions submitted by registrants to process Number of criminal records requests Expenditure per warrant confirmation and orders of protection action completed Rev vs Adopted Variance 92.7% 96.3% 92.8% 94.2% 61,339 64,696 64,861 6,536 39,592 66,197 6,536 6,016 36,805 64,696 6,016 $ 66,197 28.28 $ TOTAL SOURCES $ 42,066 TOTAL USES $ 1,734,886 Var % (2.1%) -2.2% 66,000 1,304 2.0% 6,070 36,804 65,829 6,070 6,070 36,466 68,515 6,070 54 (339) 3,819 54 0.9% -0.9% 5.9% 0.9% 66,197 29.10 $ 66,197 27.70 $ 68,962 29.37 $ 2,765 0.27 4.2% 0.9% $ 137 $ 45,322 $ - $ $ 1,882,742 $ 1,938,434 $ (137) -100.0% Expenditure 1,796,408 $ 55,692 3.0% Mandates: A.R.S. §41-1750 mandates that all criminal information be reported to the Department of Public Safety. 518 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $99,443,516 $15,435,908 Base Adjustments: Base Adjustments: Agenda Item Melendres 2nd Permanent Injunction C-50-17-018-2-00 Base Adjustments Total ($3,320,370) ($3,320,370) Base Adjustments Total ($3,320,370) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $2,218,889 $2,218,889 Employee Compensation and Benefits Total $2,218,889 Grants, Donations and Intergovernmental Agreements: Intergovernmental Agreements: Agenda Item Law Enforcement IGA Queen Creek C-50-15-008-3-00 $142,097 Law Enforcement IGA/Youngtown C-50-12-039-M-00 $873 $873 $142,970 $142,970 Intergovernmental Agreements Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Employee Compensation and Benefits: Employee Salary Adjustments: $142,097 $142,970 $142,970 $98,485,005 $15,578,878 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($19,149) ($19,149) Employee Compensation and Benefits Total ($19,149) Grants, Donations and Intergovernmental Agreements: Intergovernmental Agreements: Agenda Item Law Enforcement IGA Queen Creek C-50-15-008-3-00 $28,259 Law Enforcement IGA/Youngtown C-50-12-039-M-00 $291 $291 $28,550 $28,550 Intergovernmental Agreements Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget $28,550 $28,550 $98,494,406 $15,607,428 Base Adjustments: Base Adjustments: Base Telecom Adjustment ($177,937) Other Supplies and Services ($1,375,934) Radio Charges Adjustment $430,889 Risk Management Adjustment $469,069 Base Adjustments Total ($653,913) Base Adjustments Total ($653,913) Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $3,416,896 Savings Associated with New Retirement Rates ($131,208) 519 $28,259 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff General Fund (100) (continued) Operating Expenditure Employee Retirement and Benefits Total Revenue $3,285,688 Employee Salary Adjustments: Net Change to Other Personnel $99,029 Overtime Pay Adjustment $1,257,569 Personnel Savings $1,366,706 Employee Salary Adjustments Total $2,723,304 Employee Compensation and Benefits Total $6,008,992 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $238,906 Fees and Other Revenues Total - Fees and Other Revenues Total $238,906 $238,906 Reallocations: Reallocations: Realloc Anthem Sub Station from NonDept to MCSO $59,747 Reallocate Internal Service Charges Between Approp. Units ($453,599) Reallocations Total ($393,852) Reallocations Total ($393,852) FY 2018 Tentative Budget Percent Change From Baseline $103,455,633 $15,846,334 5.04% 1.53% Reallocations: Reallocations: Reallocation Between Funds ($829,372) Reallocations Total ($829,372) Reallocations Total ($829,372) FY 2018 Adopted Budget Percent Change From Baseline Non Recurring Non Project FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Intergovernmental Agreements: $102,626,261 $15,846,334 4.2% 1.53% Expenditure Revenue $0 $0 $84,852 Agenda Item Law Enforcement IGA Queen Creek C-50-15-008-3-00 $84,852 Law Enforcement IGA/Youngtown C-50-12-039-M-00 $21,735 $21,735 $106,587 $106,587 Intergovernmental Agreements Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Intergovernmental Agreements: $106,587 $106,587 $106,587 $106,587 ($84,852) Agenda Item Law Enforcement IGA Queen Creek C-50-15-008-3-00 ($84,852) Law Enforcement IGA/Youngtown C-50-12-039-M-00 ($21,735) ($21,735) ($106,587) ($106,587) ($106,587) ($106,587) $0 $0 Intergovernmental Agreements Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget 520 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff General Fund (100) (continued) Non Recurring Non Project Expenditure Revenue Information and Communications Technology: Technology Non-Project: Radio Replacement $445,000 Technology Non-Project Total $445,000 Technology Projects: IT Storage $800,000 Mobile Data Computers $1,200,000 Servers $750,000 Technology Projects Total $2,750,000 Information and Communications Technology Total $3,195,000 Non Recurring: Non Recurring: Tasers $312,800 Non Recurring Total $312,800 Non Recurring Total $312,800 FY 2018 Adopted Budget $3,507,800 $0 Compliance - Operating Expenditure Revenue FY 2017 Adopted Budget $10,239,881 $0 Base Adjustments: Base Adjustments: Agenda Item Melendres 2nd Permanent Injunction C-50-17-018-2-00 Base Adjustments Total $8,020,790 $8,020,790 Base Adjustments Total $8,020,790 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $168,871 $168,871 Employee Compensation and Benefits Total $168,871 FY 2017 Revised Budget $18,429,542 $0 FY 2018 Baseline Budget $18,429,542 $0 Base Adjustments: Base Adjustments: Base Telecom Adjustment $22,342 Other Supplies and Services $239,073 Radio Charges Adjustment $50,418 Risk Management Adjustment $190,034 Base Adjustments Total $501,867 Base Adjustments Total $501,867 Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $579,677 Savings Associated with New Retirement Rates ($63,763) Employee Retirement and Benefits Total $515,914 521 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff General Fund (100) (continued) Compliance - Operating Expenditure Revenue Employee Salary Adjustments: Overtime Pay Adjustment $173,783 Personnel Savings ($353,447) Employee Salary Adjustments Total ($179,664) Employee Compensation and Benefits Total $336,250 Reallocations: Reallocations: Reallocate Internal Service Charges Between Approp. Units $453,599 Reallocations Total $453,599 Reallocations Total $453,599 FY 2018 Adopted Budget $19,721,258 Percent Change From Baseline 7.01% 522 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Donations Fund (203) Operating Expenditure Revenue FY 2017 Adopted Budget $33,969 $33,969 FY 2017 Revised Budget $33,969 $33,969 FY 2018 Baseline Budget $33,969 $33,969 Base Adjustments: Base Adjustments: Other Supplies and Services $26,031 Base Adjustments Total $26,031 Base Adjustments Total $26,031 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases $28,045 Fees and Other Revenues Total - $28,045 $60,000 $62,014 Fees and Other Revenues Total $28,045 FY 2018 Adopted Budget Percent Change From Baseline Non Recurring Non Project FY 2017 Adopted Grants, Donations and Intergovernmental Agreements: Donations: 76.63% 82.56% Expenditure Revenue $0 $0 Agenda Item Donations Fund Balance Expenditure and transfer C-50-17-101-M-00 Donations Total $90,000 $90,000 Grants, Donations and Intergovernmental Agreements Total $90,000 FY 2017 Revised Budget $90,000 Grants, Donations and Intergovernmental Agreements: Donations: $0 Agenda Item Donations Fund Balance Expenditure and transfer C-50-17-101-M-00 Donations Total ($90,000) ($90,000) Grants, Donations and Intergovernmental Agreements Total ($90,000) FY 2018 Baseline Budget $0 523 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Donations Fund (203) (continued) Non Recurring Non Project Expenditure Revenue Non Recurring: Non Recurring: Other Non Recurring $250,000 Non Recurring Total $250,000 Non Recurring Total $250,000 FY 2018 Tentative Budget $250,000 $0 Non Recurring: Non Recurring: Other Non Recurring ($90,000) Non Recurring Total ($90,000) Non Recurring Total ($90,000) FY 2018 Adopted Budget $160,000 $0 Sheriff Donations Fund (203) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ FY 2017 123,303 $ 123,303 $ Revised Forecast Adopted FY 2017 FY 2017 FY 2018 123,303 $ 215,181 $ 247,986 Sources Operating Non-Recurring Total Sources: $ 92,320 33,969 33,969 66,774 - - - - 92,320 $ 33,969 $ 33,969 $ 66,774 62,014 $ 62,014 Uses Operating 444 Non-Recurring - 33,969 33,969 33,969 60,000 - 90,000 - 160,000 $ 33,969 $ 220,000 - $ 32,805 $ 2,014 $ - $ - $ - $ 33,303 33,303 $ 90,000 90,000 Total Uses: $ 444 $ 33,969 $ Structural Balance $ 91,876 $ - $ Accounting Adjustments $ 2 $ - $ 215,181 215,181 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 123,303 123,303 $ 123,969 $ 247,986 247,986 Sheriff Officer Safety Equipment Fund (206) Operating Expenditure Revenue FY 2017 Adopted Budget FY 2017 Revised Budget $52,000 $52,000 $52,000 $52,000 FY 2018 Baseline Budget $52,000 $52,000 FY 2018 Adopted Budget $52,000 $52,000 0% 0% Percent Change From Baseline 524 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Officer Safety Equipment Fund (206) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $300,000 $0 FY 2017 Revised Budget $300,000 $0 Non Recurring: Non Recurring: Other Non Recurring ($300,000) Non Recurring Total ($300,000) Non Recurring Total ($300,000) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Personal Protection Equipment $250,000 Non Recurring Total $250,000 Non Recurring Total $250,000 FY 2018 Adopted Budget $250,000 $0 Sheriff Officer Safety Equipment Fund (206) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 292,617 $ 333,840 $ 333,840 $ 454,523 $ 254,523 Sources Operating 172,684 Non-Recurring Total Sources: $ 172,684 $ 52,000 52,000 49,506 - - - 52,000 $ 52,000 $ 49,506 52,000 $ 52,000 Uses Operating Non-Recurring 10,777 52,000 52,000 49,506 52,000 - 300,000 300,000 200,000 250,000 10,777 $ Structural Balance $ 161,907 $ - $ - $ - $ - Accounting Adjustments $ (1) $ - $ - $ - $ - $ 33,840 33,840 $ 4,523 4,523 $ 454,523 454,523 33,840 33,840 $ $ 352,000 249,506 $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 352,000 $ Total Uses: $ 254,523 254,523 $ 302,000 Sheriff RICO Fund (212) Operating Expenditure Revenue FY 2017 Adopted Budget $1,750,000 $1,750,000 FY 2017 Revised Budget $1,750,000 $1,750,000 FY 2018 Baseline Budget $1,750,000 $1,750,000 FY 2018 Adopted Budget $1,750,000 $1,750,000 0% 0% Percent Change From Baseline 525 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff RICO Fund (212) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 - $ - $ - $ 63,467 $ 63,467 Sources Operating 930,540 Non-Recurring Total Sources: 1,750,000 $ 930,540 $ 1,750,000 1,604,167 1,750,000 $ 1,750,000 1,750,000 - $ 1,604,167 $ 1,750,000 Uses Operating 867,075 Non-Recurring 1,750,000 - 1,750,000 $ 1,750,000 1,750,000 $ 1,604,167 - Total Uses: $ 867,075 $ Structural Balance $ 63,465 $ - $ - $ - $ - Accounting Adjustments $ 2 $ - $ - $ - $ - $ 63,467 63,467 $ - $ - $ 63,467 63,467 $ 63,467 63,467 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,750,000 1,604,167 - $ 1,750,000 Sheriff Jail Enhancement Fund (214) Operating Expenditure Revenue FY 2017 Adopted Budget $1,482,444 $1,482,444 FY 2017 Revised Budget $1,482,444 $1,482,444 FY 2018 Baseline Budget $1,482,444 $1,482,444 FY 2018 Adopted Budget $1,482,444 $1,482,444 0% 0% Percent Change From Baseline 526 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Jail Enhancement Fund (214) (continued) Non Recurring Non Project FY 2017 Adopted Budget Capital Improvement Program: Capital Improvement Program: Expenditure Revenue $450,000 $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total $244,619 $244,619 Capital Improvement Program Total $244,619 FY 2017 Revised Budget $694,619 Capital Improvement Program: Capital Improvement Program: $0 Agenda Item FY17 CIP & Non Recurring Reconciliation C-49-17-012-2-00 Capital Improvement Program Total ($244,619) ($244,619) Capital Improvement Program Total ($244,619) Non Recurring: Non Recurring: Non Recurring Expenditure Carryforward ($450,000) Non Recurring Total ($450,000) Non Recurring Total ($450,000) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Jail Enhancements $2,000,000 Non Recurring Total $2,000,000 Non Recurring Total $2,000,000 FY 2018 Adopted Budget $2,000,000 527 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Jail Enhancement Fund (214) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 2,989,714 $ 2,203,216 $ 2,203,216 $ 3,116,936 $ 2,666,936 Sources Operating 1,357,770 Non-Recurring Total Sources: 1,482,444 $ 1,357,770 $ 1,482,444 1,393,832 1,482,444 $ 1,482,444 1,482,444 - $ 1,393,832 $ 1,482,444 Uses Operating 688,674 1,482,444 1,482,444 1,393,832 Non-Recurring 541,881 450,000 694,619 450,000 2,000,000 1,230,555 $ Structural Balance $ 669,096 $ - $ - $ - $ - Accounting Adjustments $ 7 $ - $ - $ - $ - $ 3,116,936 3,116,936 $ $ 2,177,063 1,843,832 $ 1,753,216 1,753,216 $ $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,932,444 1,482,444 1,508,597 1,508,597 $ 2,666,936 2,666,936 $ $ 3,482,444 666,936 666,936 Sheriff Grants Fund (251) Operating Expenditure Revenue FY 2017 Adopted Budget $7,624,572 $7,624,572 FY 2017 Revised Budget $7,624,572 $7,624,572 FY 2018 Baseline Budget $7,624,572 $7,624,572 Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $66,993 Employee Retirement and Benefits Total $66,993 Employee Compensation and Benefits Total $66,993 Grants, Donations and Intergovernmental Agreements: Grants: Grant Reconciliation Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 528 $1,155,864 $1,222,857 $1,155,864 $1,222,857 $1,155,864 $1,222,857 $8,847,429 $8,847,429 16.04% 16.04% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Grants Fund (251) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (730,620) $ (730,620) $ (730,620) $ (489,033) $ (489,033) Sources Operating 7,247,855 Non-Recurring Total Sources: 7,624,572 $ 7,247,855 $ 7,624,572 7,353,997 7,624,572 $ 7,624,572 8,847,429 - $ 7,353,997 $ 8,847,429 Uses Operating 7,006,266 Non-Recurring 7,624,572 - 7,624,572 $ $ 7,353,997 - $ 7,006,266 $ Structural Balance $ 241,589 $ - $ - $ - $ - Accounting Adjustments $ (2) $ - $ - $ - $ - $ (489,033) (489,033) $ (730,620) (730,620) $ 7,624,572 8,847,429 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 7,624,572 7,353,997 - (730,620) (730,620) $ $ (489,033) (489,033) $ 8,847,429 (489,033) (489,033) Inmate Services Fund (252) Operating Expenditure Revenue FY 2017 Adopted Budget $9,596,352 $9,596,352 FY 2017 Revised Budget $9,596,352 $9,596,352 FY 2018 Baseline Budget $9,596,352 $9,596,352 Base Adjustments: Base Adjustments: Inmate Programs Positions and Related Costs ($1,822,344) Other Supplies and Services ($20,094) Base Adjustments Total ($1,842,438) Base Adjustments Total ($1,842,438) Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $32,555 Employee Retirement and Benefits Total $32,555 Employee Salary Adjustments: Personnel Savings $1,809,883 Employee Salary Adjustments Total $1,809,883 Employee Compensation and Benefits Total $1,842,438 FY 2018 Adopted Budget Percent Change From Baseline 529 $9,596,352 $9,596,352 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Inmate Services Fund (252) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 8,522,321 $ 7,107,024 $ 7,107,024 $ 8,309,361 $ 7,734,573 Sources Operating 10,590,564 Non-Recurring Total Sources: 9,596,352 $ 10,590,564 $ 9,596,352 9,653,977 9,596,352 $ 9,596,352 9,596,352 - $ 9,653,977 $ 9,596,352 Uses Operating 10,803,087 9,596,352 9,596,352 9,596,352 434 6,750,000 6,750,000 632,413 Non-Recurring Total Uses: $ Structural Balance $ (212,523) $ - $ Accounting Adjustments $ (3) $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 10,803,521 8,309,361 8,309,361 $ 16,346,352 357,024 357,024 $ $ $ 9,596,352 - $ 10,228,765 $ - $ 57,625 $ - - $ - $ - 16,346,352 357,024 357,024 $ 7,734,573 7,734,573 $ 9,596,352 7,734,573 7,734,573 Inmate Health Services Fund (254) Operating Expenditure Revenue FY 2017 Adopted Budget $369,950 $369,950 FY 2017 Revised Budget $369,950 $369,950 FY 2018 Baseline Budget $369,950 $369,950 Base Adjustments: Base Adjustments: Inmate Programs Positions and Related Costs $238,378 Other Supplies and Services ($238,378) Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget Percent Change From Baseline 530 $369,950 $369,950 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Inmate Health Services Fund (254) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $106,620 $0 FY 2017 Revised Budget $106,620 $0 Non Recurring: Non Recurring: Other Non Recurring ($106,620) Non Recurring Total ($106,620) Non Recurring Total ($106,620) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Inmate Programs Supplies and Services $83,130 Other Non Recurring $132,808 Non Recurring Total $215,938 Non Recurring Total $215,938 FY 2018 Adopted Budget $215,938 $0 Inmate Health Services Fund (254) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 644,665 $ 344,665 $ 344,665 $ 755,013 $ 687,136 Sources Operating 385,437 Non-Recurring Total Sources: 369,950 $ 385,437 $ 369,950 373,418 369,950 $ 369,950 369,950 - $ 373,418 $ 369,950 Uses Operating 135,280 369,950 369,950 369,950 Non-Recurring 139,809 106,620 106,620 71,345 Total Uses: $ 275,089 $ Structural Balance $ 250,157 $ - $ Accounting Adjustments $ $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ - 755,013 755,013 476,570 238,045 238,045 $ 531 $ $ 369,950 215,938 $ 441,295 $ - $ 3,468 $ - - $ - $ - 476,570 238,045 238,045 $ 687,136 687,136 $ 585,888 471,198 471,198 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Detention Fund (255) Operating FY 2017 Adopted Budget Base Adjustments: Base Adjustments: Expenditure Revenue $218,619,446 $26,185,755 Agenda Item Melendres 2nd Permanent Injunction C-50-17-018-2-00 Base Adjustments Total ($4,700,420) ($4,700,420) Base Adjustments Total ($4,700,420) Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $2,760,798 $2,760,798 Employee Compensation and Benefits Total $2,760,798 FY 2017 Revised Budget $216,679,824 Employee Compensation and Benefits: Employee Salary Adjustments: $26,185,755 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total ($5,089) ($5,089) Employee Compensation and Benefits Total ($5,089) FY 2018 Baseline Budget $216,674,735 $26,185,755 Base Adjustments: Base Adjustments: Base Telecom Adjustment $437,798 Other Supplies and Services ($814,207) Radio Charges Adjustment ($174,945) Risk Management Adjustment $351,407 Base Adjustments Total ($199,947) Base Adjustments Total ($199,947) Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $2,275,863 Savings Associated with New Retirement Rates ($219,393) Employee Retirement and Benefits Total $2,056,470 Employee Salary Adjustments: Net Change to Other Personnel $430,958 Overtime Pay Adjustment $2,470,381 Personnel Savings $185,280 Employee Salary Adjustments Total $3,086,619 Employee Compensation and Benefits Total $5,143,089 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($313,583) Fees and Other Revenues Total - ($313,583) $221,617,877 $25,872,172 2.28% -1.2% Fees and Other Revenues Total ($313,583) FY 2018 Tentative Budget Percent Change From Baseline 532 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Detention Fund (255) (continued) Operating Expenditure Revenue Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($4,246,386) Fees and Other Revenues Total - Fees and Other Revenues Total ($4,246,386) ($4,246,386) Reallocations: Reallocations: Reallocation Between Funds $829,372 Reallocations Total $829,372 Reallocations Total $829,372 FY 2018 Adopted Budget $222,447,249 $21,625,786 2.66% -17.41% Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Percent Change From Baseline Non Recurring Non Project Non Recurring: Non Recurring: Tasers $607,200 Non Recurring Total $607,200 Non Recurring Total $607,200 FY 2018 Adopted Budget $607,200 533 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Towing & Impound Fund (258) Operating Expenditure Revenue FY 2017 Adopted Budget $211,100 $211,100 FY 2017 Revised Budget $211,100 $211,100 FY 2018 Baseline Budget $211,100 $211,100 Base Adjustments: Base Adjustments: Other Supplies and Services ($28,969) Base Adjustments Total ($28,969) Base Adjustments Total ($28,969) Employee Compensation and Benefits: Employee Retirement and Benefits: Retirement Contributions $4,615 Employee Retirement and Benefits Total $4,615 Employee Compensation and Benefits Total $4,615 Fees and Other Revenues: Fees and Other Revenues: Program Revenue Volume Increases and Decreases ($24,354) Fees and Other Revenues Total - ($24,354) $186,746 $186,746 -11.54% -11.54% Expenditure Revenue Fees and Other Revenues Total ($24,354) FY 2018 Adopted Budget Percent Change From Baseline Non Recurring Non Project FY 2017 Adopted Budget $15,429 FY 2017 Revised Budget $15,429 $0 Non Recurring: Non Recurring: Other Non Recurring ($15,429) Non Recurring Total ($15,429) Non Recurring Total ($15,429) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Other Non Recurring $100,000 Vehicle Purchase $70,000 Non Recurring Total $170,000 Non Recurring Total $170,000 FY 2018 Adopted Budget $170,000 534 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Sheriff Sheriff Towing & Impound Fund (258) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 140,392 $ 213,796 Non-Recurring Total Sources: Actual $ 211,100 $ 125,392 $ 211,100 211,100 $ $ 172,820 177,290 186,746 - $ 192,719 172,820 211,100 - 213,796 125,392 $ $ 186,746 Uses Operating 161,476 Non-Recurring - 211,100 211,100 172,820 15,429 15,429 15,429 $ 161,476 $ Structural Balance $ 52,320 $ - $ - $ - $ - Accounting Adjustments $ 7 $ - $ - $ - $ - $ 192,719 192,719 $ 7,290 7,290 Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 535 $ 109,963 109,963 $ $ 226,529 109,963 109,963 $ 188,249 170,000 Total Uses: 226,529 $ 186,746 177,290 177,290 $ 356,746 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Analysis by Gerald Lehr, Budget Analyst Summary Mission The mission of the Superior Court is to provide equal justice under law to litigants, defendants, victims, and the public so that they can resolve disputes. Vision The Superior Court of Arizona in Maricopa County will be the leader in delivering justice through innovation and effective programs. Strategic Goals The Superior Court strategic goals will be reviewed during the next strategic business plan process. Sources and Uses by Activity FY 2016 FY 2017 FY 2017 FY 2018 Activity Actual Revised Forecast Adopted Revenues BUAS - Business Application Dev Supp 55,560 185,805 184,909 CPAD - Capital Adjudication 196,040 198,684 203,711 208,637 CSEC - Court Security 2,581 2,340 2,177 2,340 CVAD - Civil Adjudication 2,824,143 2,711,988 2,753,816 2,702,000 FACI - Facilities Management 2,065,611 600,293 603,563 293 FELA - Felony Adjudication 2,769,657 2,616,565 2,605,421 2,826,015 FPRE - Family Pre Decree Judgment 3,017,212 3,291,167 3,551,818 3,161,273 FPST - Family Post Decree Judgment 2,277,554 1,921,217 1,314,840 1,826,464 GGOV - General Government (277,981) 175,681 HRAC - Human Resources 1,347 JDEL - Juv Delinquency Adjudication 313,468 476,351 263,025 418,593 JDEP - Juv Dependency Adjudication 1,093,021 2,873,301 2,678,900 2,153,257 JURR - Jurors 976,139 807,633 672,462 804,002 PBMH - Probate and Mental Health 420,389 393,000 409,643 395,200 PICO - Pub Info and Community Outrch 1,510,879 1,478,086 1,558,930 1,578,218 PROC - Procurement 117 117 RISK - Risk Premiums 3,226 RMGT - Risk Management 3,226 SPPT - Operations Support 33,138 TSPT - Technology Support 1,980,540 1,940,314 1,940,246 1,976,491 Revenues Total Sources $ 19,259,298 $ 19,500,087 $ 18,919,142 $ 18,056,126 Expenditures BDFS - Budget and Financial Services 623,778 690,680 847,263 693,881 BUAS - Business Application Dev Supp 3,337,015 5,081,954 5,304,703 4,162,155 CITR - Ct Interpretation Translation 4,647,055 4,033 (1,048,826) 3,200,284 CPAD - Capital Adjudication 511,306 505,248 506,683 504,762 CSEC - Court Security 7,281,523 7,452,732 7,637,792 7,508,486 CTCS - Cradles to Crayons 1,123,293 1,304,403 1,206,072 1,291,926 CVAD - Civil Adjudication 8,761,832 8,761,004 8,998,047 8,350,819 DACR - Data Center 1,471,046 1,197,519 1,340,903 928,930 FACI - Facilities Management 1,318,062 3,463,236 3,286,332 1,379,875 FELA - Felony Adjudication 22,938,946 22,850,513 22,180,334 23,036,291 FPRE - Family Pre Decree Judgment 10,387,272 10,614,277 10,439,236 10,577,131 FPST - Family Post Decree Judgment 4,993,521 4,881,252 5,284,091 5,324,241 536 Revised vs Adopted Variance Variance % (185,805) -100.00% 9,953 5.01% 0.00% (9,988) -0.37% (600,000) -99.95% 209,450 8.00% (129,894) -3.95% (94,753) -4.93% N/A N/A (57,758) -12.13% (720,044) -25.06% (3,631) -0.45% 2,200 0.56% 100,132 6.77% 0.00% (3,226) -100.00% 3,226 N/A N/A 36,177 1.86% $ (1,443,961) -7.40% 3,201 0.46% (919,799) -18.10% 3,196,251 79,252.44% (486) -0.10% 55,754 0.75% (12,477) -0.96% (410,185) -4.68% (268,589) -22.43% (2,083,361) -60.16% 185,778 0.81% (37,146) -0.35% 442,989 9.08% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Sources and Uses by Activity (continued) FY 2016 Activity Actual HRAC - Human Resources 2,216,740 INFR - Infrastructure 1,359,031 JDEL - Juv Delinquency Adjudication 5,158,574 JDEP - Juv Dependency Adjudication 6,253,727 JURR - Jurors 4,398,761 MPOS - Elected and Statutory officials 197,268 ODIR - Executive Management 252,622 PBMH - Probate and Mental Health 4,370,951 PICO - Pub Info and Community Outrch 4,763,553 POOL - Pooled Costs PROC - Procurement 289,622 RISK - Risk Premiums 269,700 RMGT - Risk Management 245,636 SPPT - Operations Support 2,311,860 TAXA - Tax Adjudication 600,954 TSPT - Technology Support 3,971,942 VANS - Infrastructure Network Svcs 703,171 Expenditures Total Uses $ 104,758,761 FY 2017 Revised 2,388,107 1,981,013 4,964,277 8,520,009 4,250,784 194,620 239,571 4,385,311 3,987,408 168,804 268,444 201,029 245,630 2,730,048 609,724 4,345,584 761,695 $ 107,048,909 FY 2017 Forecast 2,471,159 1,782,385 4,855,074 9,437,926 3,935,342 194,900 232,699 4,424,184 3,217,614 304,678 210,934 250,764 2,491,507 625,585 4,133,995 729,774 $ 105,281,150 FY 2018 Adopted 2,294,072 2,022,138 4,789,207 8,038,108 4,100,218 195,986 236,653 4,417,978 3,744,808 426,799 269,261 203,781 252,476 3,032,399 611,100 3,116,195 816,967 $ 105,526,927 Revised vs Adopted Variance Variance % (94,035) -3.94% 41,125 2.08% (175,070) -3.53% (481,901) -5.66% (150,566) -3.54% 1,366 0.70% (2,918) -1.22% 32,667 0.74% (242,600) -6.08% 257,995 152.84% 817 0.30% 2,752 1.37% 6,846 2.79% 302,351 11.07% 1,376 0.23% (1,229,389) -28.29% 55,272 7.26% $ (1,521,982) -1.42% FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 1,519,497 3,508,965 3,233,714 2,611,293 15,568,119 15,341,911 15,029,116 15,390,725 1,996 1,901 2,130 617 51,951 33,709 35,148 31,184 54,642 13,601 19,034 22,307 2,063,093 600,000 600,000 Total Sources $ 19,259,298 $ 19,500,087 $ 18,919,142 $ 18,056,126 84,855,115 86,503,655 85,058,656 89,988,862 3,833,672 4,441,701 3,947,794 2,012,869 12,133,928 11,628,011 12,700,877 12,331,930 1,289,916 1,316,813 954,962 477,389 464,612 490,317 498,139 520,877 2,063,093 225,000 225,000 195,000 118,425 2,443,412 1,895,722 Total Uses $ 104,758,761 $ 107,048,909 $ 105,281,150 $ 105,526,927 Revised vs Adopted Variance Variance % (897,672) -25.58% 48,814 0.32% (1,284) -67.54% (2,525) -7.49% 8,706 64.01% (600,000) -100.00% $ (1,443,961) -7.40% 3,485,207 4.03% (2,428,832) -54.68% 703,919 6.05% (839,424) -63.75% 30,560 6.23% (30,000) -13.33% (2,443,412) -100.00% $ (1,521,982) -1.42% Sources and Uses by Category Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Fines and Forfeits Revenues Interest Income Revenues Miscellaneous Revenues Transfers In Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Transfers Out Expenditures Capital Outlay 537 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Fund / Appropriation Unit Group Actual Revised Forecast Adopted 100 - General Revenues OPER - Operating 2,355,319 2,200,000 1,639,754 2,200,000 Revenues NRNP - Non Recurring Non Project 188 Fund 100 Total Sources 2,355,319 2,200,000 1,639,942 2,200,000 208 - Judicial Enhancement Revenues OPER - Operating 519,579 499,000 499,000 499,000 Fund 208 Total Sources 519,579 499,000 499,000 499,000 238 - Superior Court Grants Revenues OPER - Operating 2,745,461 5,159,653 5,159,653 4,082,087 Fund 238 Total Sources 2,745,461 5,159,653 5,159,653 4,082,087 256 - Probate Fees Revenues OPER - Operating 402,868 392,000 393,138 392,000 Fund 256 Total Sources 402,868 392,000 393,138 392,000 257 - Conciliation Court Fees Revenues OPER - Operating 1,673,116 1,583,362 1,519,361 1,583,362 Fund 257 Total Sources 1,673,116 1,583,362 1,519,361 1,583,362 259 - Superior Court Special Revenue Revenues OPER - Operating 5,095,613 4,881,783 4,932,803 4,932,280 Fund 259 Total Sources 5,095,613 4,881,783 4,932,803 4,932,280 261 - Law Library Fees Revenues OPER - Operating 1,266,613 1,188,774 1,223,069 1,225,447 Fund 261 Total Sources 1,266,613 1,188,774 1,223,069 1,225,447 264 - Superior Court Fill the Gap Revenues OPER - Operating 2,132,973 2,009,415 2,009,415 2,202,900 Fund 264 Total Sources 2,132,973 2,009,415 2,009,415 2,202,900 271 - Expedited Child Support Revenues OPER - Operating 676,737 677,500 637,501 637,500 Fund 271 Total Sources 676,737 677,500 637,501 637,500 276 - Spousal Maintenance Enforcement Revenues OPER - Operating 119,275 108,000 107,544 108,000 Fund 276 Total Sources 119,275 108,000 107,544 108,000 277 - Emancipation Administration Revenues OPER - Operating 819 335 Fund 277 Total Sources 819 335 280 - Superior Court Building Repair Revenues OPER - Operating (785) 3,563 Revenues NRNP - Non Recurring Non Project 2,066,396 600,000 600,000 Fund 280 Total Sources 2,065,611 600,000 603,563 281 - Children's Issues Education Revenues OPER - Operating 204 35 Fund 281 Total Sources 204 35 282 - Domestic Relations Mediation Revenues OPER - Operating 205,110 200,600 193,783 193,550 Fund 282 Total Sources 205,110 200,600 193,783 193,550 Total Sources $ 19,259,298 $ 19,500,087 $ 18,919,142 $ 18,056,126 100 - General Expenditures OPER - Operating 84,621,433 83,575,654 82,684,755 87,141,746 Expenditures NRNP - Non Recurring Non Project 245,926 3,000 3,000 178,434 Expenditures SCC1 - Sup Court Case Mgmt System 1,799,587 1,899,500 1,899,500 1,700,000 Expenditures DRE1 - Disaster Rec Equipment 668,000 337,000 337,000 Expenditures FTR1 - Sup Ct For The Record Equip 1,465,741 1,500,000 1,500,000 Expenditures DRE0 - Disaster Recovery Equip Oper 97,933 97,933 100,621 Fund 100 Total Uses 88,800,687 87,413,087 86,522,188 89,120,801 538 Revised vs Adopted Variance Variance % - 0.00% N/A 0.00% - 0.00% 0.00% (1,077,566) (1,077,566) -20.88% -20.88% - 0.00% 0.00% - 0.00% 0.00% 50,497 50,497 1.03% 1.03% 36,673 36,673 3.08% 3.08% 193,485 193,485 9.63% 9.63% (40,000) (40,000) -5.90% -5.90% - 0.00% 0.00% - N/A N/A (600,000) (600,000) - N/A -100.00% -100.00% N/A N/A (7,050) (7,050) $ (1,443,961) -3.51% -3.51% -7.40% 3,566,092 175,434 (199,500) (337,000) (1,500,000) 2,688 1,707,714 4.27% 5,847.80% -10.50% -100.00% -100.00% 2.74% 1.95% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Sources and Uses by Fund and Appropriation Unit Group cont. FY 2016 Fund / Appropriation Unit Group Actual 208 - Judicial Enhancement Expenditures OPER - Operating 403,561 Fund 208 Total Uses 403,561 238 - Superior Court Grants Expenditures OPER - Operating 2,783,345 Fund 238 Total Uses 2,783,345 256 - Probate Fees Expenditures OPER - Operating 392,000 Expenditures NRNP - Non Recurring Non Project 94,606 Fund 256 Total Uses 486,606 257 - Conciliation Court Fees Expenditures OPER - Operating 1,372,000 Expenditures NRNP - Non Recurring Non Project 206,400 Fund 257 Total Uses 1,578,400 259 - Superior Court Special Revenue Expenditures OPER - Operating 4,580,810 Expenditures NRNP - Non Recurring Non Project 201,694 Fund 259 Total Uses 4,782,504 261 - Law Library Fees Expenditures OPER - Operating 485,963 Expenditures NRNP - Non Recurring Non Project 2,063,093 Fund 261 Total Uses 2,549,056 264 - Superior Court Fill the Gap Expenditures OPER - Operating 2,108,327 Expenditures NRNP - Non Recurring Non Project Fund 264 Total Uses 2,108,327 271 - Expedited Child Support Expenditures OPER - Operating 600,000 Expenditures NRNP - Non Recurring Non Project 104,953 Fund 271 Total Uses 704,953 276 - Spousal Maintenance Enforcement Enhancement Expenditures OPER - Operating 99,000 Expenditures NRNP - Non Recurring Non Project 9,000 Fund 276 Total Uses 108,000 280 - Superior Court Building Repair Expenditures NRNP - Non Recurring Non Project 262,715 Fund 280 Total Uses 262,715 281 - Children's Issues Education Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project 10,007 Fund 281 Total Uses 10,007 282 - Domestic Relations Mediation Expenditures OPER - Operating 180,600 Fund 282 Total Uses 180,600 Total Uses $ 104,758,761 FY 2017 FY 2017 FY 2018 Revised Forecast Adopted 499,000 499,000 499,000 499,000 499,000 499,000 5,159,653 5,159,653 5,159,653 5,159,653 4,082,087 4,082,087 392,000 50,000 442,000 392,000 50,000 442,000 392,000 75,000 467,000 1,583,362 1,583,362 1,560,510 1,560,510 4,881,783 246,371 5,128,154 Revised vs Adopted Variance (1,077,566) (1,077,566) Variance % 0.00% 0.00% -20.88% -20.88% 25,000 25,000 0.00% 50.00% 5.66% 1,583,362 1,583,362 - 0.00% N/A 0.00% 4,691,594 246,371 4,937,965 4,932,280 240,000 5,172,280 50,497 (6,371) 44,126 1.03% -2.59% 0.86% 1,165,971 225,000 1,390,971 703,695 225,000 928,695 1,225,447 1,225,447 59,476 (225,000) (165,524) 5.10% -100.00% -11.90% 2,009,415 30,755 2,040,170 2,009,415 30,755 2,040,170 2,202,900 2,202,900 193,485 (30,755) 162,730 9.63% -100.00% 7.98% 677,500 677,500 670,916 670,916 637,500 40,000 677,500 (40,000) 40,000 - -5.90% N/A 0.00% 108,000 108,000 107,996 107,996 108,000 108,000 - 0.00% N/A 0.00% 2,406,412 2,406,412 2,211,459 2,211,459 195,000 195,000 200,600 200,600 $ 107,048,909 539 200,598 200,598 $ 105,281,150 193,550 193,550 $ 105,526,927 (2,211,412) (2,211,412) (7,050) (7,050) $ (1,521,982) -91.90% -91.90% N/A N/A N/A -3.51% -3.51% -1.42% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Staffing by Activity Activity Budget and Financial Services B Business Application Dev Supp B Capital Adjudication C Civil Adjudication C Court Security C Cradles to Crayons C Ct Interpretation Translation C Data Center D Elected and Statutory officials M Executive Management O Facilities Management F Family Post Decree Judgment F Family Pre Decree Judgment F Felony Adjudication F Human Resources H Infrastructure Network Svcs V Jurors J Juv Delinquency Adjudication J Juv Dependency Adjudication J Operations Support S Probate and Mental Health P Procurement P Pub Info and Community Outrch P Tax Adjudication T Technology Support T Department Total FY 2016 Adopted 40.00 45.00 5.00 100.00 154.00 18.00 41.00 6.00 1.00 1.00 18.00 59.60 116.00 272.50 34.00 8.00 14.00 68.00 74.00 20.00 57.00 9.00 39.50 5.00 38.00 1,243.60 FY 2017 Revised 38.00 35.00 5.00 91.00 156.00 19.00 41.00 5.00 1.00 1.00 17.00 62.00 118.00 272.50 35.60 7.00 14.00 68.00 92.00 28.00 56.00 8.00 38.00 6.00 49.00 1,263.10 FY 2017 Forecast 37.00 35.00 5.00 90.00 156.00 19.00 41.00 6.00 1.00 1.00 17.00 62.00 118.00 272.50 34.60 7.00 14.00 65.00 94.00 27.00 56.00 8.00 40.00 6.00 49.00 1,261.10 FY 2018 Adopted 37.00 35.00 5.00 88.00 156.00 19.00 37.00 6.00 1.00 1.00 17.00 62.00 119.00 272.50 34.60 7.00 14.00 65.00 95.00 28.00 56.00 8.00 40.00 6.00 51.00 1,260.10 Revised vs Adopted Variance Var % (1.00) -2.6% 0.0% 0.0% (3.00) -3.3% 0.0% 0.0% (4.00) -9.8% 1.00 20.0% 0.0% 0.0% 0.0% 0.0% 1.00 0.8% 0.0% (1.00) -2.8% 0.0% 0.0% (3.00) -4.4% 3.00 3.3% 0.0% 0.0% 0.0% 2.00 5.3% 0.0% 2.00 4.1% (3.00) -0.2% FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% (1.00) -5.9% 0.0% 0.0% (1.00) -50.0% 0.0% 0.0% 1.00 166.7% 0.0% (2.00) -22.2% 0.0% 2.00 33.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 33.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (4.00) -12.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Staff Supv Administrative Supervisor Applications Development Mgr Applications Development Supv Attorney Attorney - Senior Counsel Attorney - Sr Law Researcher Bailiff Business/Systems Analyst Business/Systems Analyst-Sr/Ld CASA Coordinator Collections Supervisor Collector Communicatn Ofcr/Govt Liaison Communicatns Mgr-Crim Justice Computer Operator Computer Operator - Sr/Ld Conference Officer Counseling Supervisor Counselor Court Commissioner Court Conciliator Court Interpreter Court Interpreter Manager Court Interpreter Supervisor Court Probate Investigator Court Probate Investigator Sr Court Reporter Court Reporter Lead FY 2016 Adopted 7.00 16.00 17.00 1.00 3.00 3.00 3.00 7.00 120.60 4.00 4.00 6.00 1.00 2.00 2.00 1.00 4.00 1.00 13.00 4.00 61.00 14.00 34.00 3.00 6.00 50.50 1.00 7.00 17.00 17.00 1.00 2.00 2.00 1.00 0.60 1.00 9.00 124.00 6.00 5.00 11.00 1.00 2.00 2.00 1.00 3.00 1.00 13.00 1.00 4.00 62.00 21.00 33.00 1.00 3.00 6.00 1.00 50.50 1.00 540 7.00 16.00 17.00 1.00 2.00 2.00 1.00 1.60 1.00 7.00 124.00 6.00 5.00 11.00 1.00 2.00 2.00 1.00 4.00 1.00 13.00 1.00 4.00 62.00 21.00 33.00 1.00 3.00 6.00 1.00 50.50 1.00 7.00 16.00 17.00 1.00 1.00 2.00 1.00 1.60 1.00 7.00 124.00 8.00 5.00 11.00 1.00 2.00 2.00 1.00 4.00 1.00 13.00 1.00 4.00 62.00 21.00 29.00 1.00 3.00 6.00 1.00 50.50 1.00 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Staffing by Market Range Title (continued) Market Range Court Reporter Manager Data Architect Database Administrator - Sr/Ld Deputy Director - Superior Crt Director - Superior Court Educator Bachelor's Emergency Services Planner Exec Asst to Elected Official Family Court Case Manager Finance Manager - Large Finance Support Supervisor Finance/Business Analyst Grant/Contract Administrator Help Desk Coordinator Help Desk Coordinator - Sr/Ld Human Resources Analyst Human Resources Associate Human Resources Manager Human Resources Mngr - Courts Human Resources Manager -Large Human Resources Specialist Human Resources Support Supv Intern Interpreter Services Manager IT Division Manager IT Program Manager IT Security Analyst IT Senior Manager IT Services Supervisor Judicial Assistant Judicial Assistant Senior/Lead Justice System Administrator Justice System Clerk Justice System Clerk Associate Justice System Clerk Lead Justice System Clerk Senior Justice System Clerk Supv Justice System Manager Legal Assistant Legal Assistant Supervisor Librarian Library Clerk Library Paraprofessional Library Small Branch Manager Management Analyst Management Assistant Media Specialist Mental Health Director - Juv Office Assistant Office Assistant Specialized Operations Support Analyst Operations Support Anlst-Sr/Ld Operations/Program Manager PC/LAN Technician PC/LAN Technician Sr/Ld Polygraph Examiner Procurement Specialist Procurement Supervisor - Dept Program Coordinator Programmer/Analyst Programmer/Analyst - Sr/Ld Psychologist Quality Assurance Analyst FY 2016 Adopted 1.00 1.00 1.00 7.00 1.00 6.00 2.00 3.00 3.00 3.00 2.00 6.00 3.00 8.00 1.00 3.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 165.00 4.00 8.00 65.00 88.00 19.00 5.00 31.00 11.00 12.00 1.00 4.00 0.50 4.00 1.00 9.00 3.00 1.00 1.00 3.00 15.00 1.00 1.00 7.00 2.00 1.00 3.00 2.00 11.00 5.00 14.00 1.00 2.00 FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 50.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% N/A 1.00 1.00 1.00 8.00 1.00 6.00 1.00 2.00 6.00 3.00 2.00 3.00 2.00 6.00 3.00 7.00 1.00 1.00 2.00 3.00 1.00 - 1.00 1.00 1.00 8.00 1.00 6.00 1.00 2.00 6.00 3.00 3.00 3.00 2.00 6.00 3.00 7.00 1.00 1.00 2.00 3.00 1.00 - 1.00 1.00 1.00 8.00 1.00 6.00 1.00 2.00 6.00 3.00 3.00 3.00 2.00 6.00 3.00 7.00 1.00 1.00 2.00 3.00 1.00 - 3.00 1.00 1.00 1.00 2.00 166.00 4.00 7.00 70.00 76.00 22.00 6.00 26.00 12.00 7.00 1.00 2.00 4.00 1.00 14.00 3.00 3.00 1.00 1.00 1.00 2.00 165.00 4.00 7.00 70.00 76.00 21.00 6.00 28.00 11.00 7.00 1.00 4.00 4.00 1.00 13.00 3.00 3.00 1.00 1.00 1.00 2.00 165.00 4.00 7.00 70.00 76.00 21.00 6.00 28.00 11.00 7.00 1.00 4.00 4.00 1.00 14.00 3.00 (1.00) (1.00) 2.00 (1.00) 2.00 - 0.0% 0.0% 0.0% 0.0% 0.0% -0.6% 0.0% 0.0% 0.0% 0.0% -4.5% 0.0% 7.7% -8.3% 0.0% 0.0% 100.0% N/A 0.0% 0.0% 0.0% 0.0% 1.00 4.00 11.00 1.00 1.00 6.00 2.00 1.00 3.00 2.00 13.00 5.00 14.00 1.00 2.00 1.00 4.00 10.00 1.00 6.00 2.00 1.00 3.00 2.00 13.00 5.00 14.00 1.00 2.00 1.00 4.00 10.00 1.00 6.00 2.00 1.00 3.00 2.00 13.00 5.00 14.00 1.00 2.00 (1.00) (1.00) - 0.0% 0.0% -9.1% 0.0% N/A -100.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 541 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Staffing by Market Range Title (continued) Market Range Quality Assurance Anlyst-Sr/Ld Security Asst Division Mgr Security Division Manager Security Inspector Security Officer Security Officer Manager Security Officer Supervisor Social Worker Social Worker Supervisor Software Architect Special Projects Manager Superior Court Judge System Administrator System Administrator - Sr/Ld Systems Admin & Analysis Mgr Trades Generalist Trades Specialist Trades Supervisor Trainer Training Officer Warehouse/Inventory Specialist Warehouse/Inventory Supervisor Web Designer/Developer Department Total FY 2016 Adopted FY 2017 Revised 3.00 1.00 1.00 2.00 130.00 4.00 11.00 7.00 2.00 1.00 1.00 98.00 3.00 1.00 7.00 1.00 2.00 2.00 3.00 5.00 1.00 2.00 1,243.60 FY 2017 Forecast 3.00 1.00 1.00 1.00 131.00 4.00 12.00 10.00 2.00 1.00 2.00 98.00 3.00 1.00 1.00 8.00 1.00 2.00 4.00 3.00 4.00 1.00 2.00 1,263.10 FY 2018 Adopted 3.00 1.00 1.00 1.00 131.00 4.00 12.00 10.00 2.00 1.00 2.00 98.00 3.00 1.00 1.00 8.00 1.00 2.00 4.00 3.00 4.00 1.00 2.00 1,261.10 3.00 1.00 1.00 1.00 131.00 4.00 12.00 10.00 2.00 1.00 3.00 98.00 3.00 1.00 1.00 8.00 1.00 2.00 4.00 3.00 4.00 1.00 2.00 1,260.10 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 1.00 50.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (3.00) -0.2% Staffing by Fund Fund 100 General Variance Analysis Significant FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 1,177.60 1,188.10 1,187.10 1,187.10 (1.00) 6.00 6.00 6.00 6.00 - 208 Judicial Enhancement -0.1% In the General Fund (100), there is an addition of 2.0 FTE for a new Juvenile Court and 7.0 FTE0.0% for 238 Superior Court Grants 26.00 34.00 33.00 32.00 (2.00) -5.9% 950Court Conciliators in the Family Post-Decree/Judgment Activity. This increase is partially offset by 256 Probate Fees 1.00 N/A the261inactivation of 5.0 FTE resulting in an increase of 4.0 FTE overall. In the Superior Court Grants Fund Law Library Fees 3.00 3.00 3.00 3.00 0.0% (238), there Court is a Fill 2.0 reduction in32.00 grant funding, positions were to 264 Superior theFTE Gap decrease due to a 30.00 32.00 and the 32.00 - moved 0.0% the Superior DepartmentCourt Total Fill the Gap Fund (264). 1,243.60 1,263.10 1,261.10 1,260.10 (3.00) -0.2% Budget Highlights General Fund (100) Operating  Increase Supplies by $248,000 due to impact of equipment and software maintenance changes.  Reallocate $3,200,284 from Non Departmental for Interpretation, Translation and Transcription Services. General Fund (100) Non Recurring  Increase Personal Services by $178,434 due to the addition of 2 Business Analysts and continued development of the Superior Court Case Management System (ICISng) in the amount of $1,700,000. General Fund (100) Disaster Recovery Equipment  Increase Expenditures by $100,621 for Disaster Recovery Equipment. Probate Fees Fund (256) Non Recurring  Increase Expenditures by $75,000 for Financial and Consulting Services due to new contracts. 542 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Special Revenue Fund (259) Operating  Increase Personal Services by $59,985 due to increased allocations, partially offset by a decrease in Services of $15,985. Superior Court Special Revenue Fund (259) Non Recurring  Increase Expenditures by $240,000 for Jury Supplies. Expedited Child Support Fund (271) Operating  Decrease Supplies and Services by $40,000 due to decreased revenue. Expedited Child Support Fund (271) Non Recurring  Increase Expenditures by $40,000 to cover operating costs. Superior Court Building Repair Fund (280) Non Recurring  Increase Expenditures by $195,000 for the Law Library Resource Center. Programs and Activities Civil and Tax Justice Program The purpose of the Civil and Tax Justice Program is to provide resolutions in civil and tax cases to litigants so they can have fair and timely justice. Mandates: Arizona Constitution, Article VI, Section 14 gives the Superior Court jurisdiction in any case that is not legally directed to other court jurisdictions. Activities that comprise this program include:   Civil Adjudication Tax Adjudication Civil Adjudication Activity The purpose of the Civil Adjudication Activity is to provide resolution of Superior Court civil cases to litigants so they can be afforded timely and just legal resolutions. Mandates: Arizona Constitution, Article VI, Section 14 and A.R.S. §12-123 gives the Superior Court jurisdiction in any cases that are not specifically assigned to another court in statute. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of Civil cases resolved within 18 months. Output Rev vs Adopted Variance Var % 91.6% 90.6% 90.6% 90.6% 0.0% 0.0% Number of Civil cases resolved. 30,398 28,799 28,799 28,799 - 0.0% Demand Number of Civil (CVAD) cases filed. 31,652 34,276 34,276 34,276 - Expenditure Ratio Revenue Total activity expenditure per Civil case resolved. $ 288.24 $ 304.21 $ 312.44 $ 289.97 $ (14.24) -4.9% TOTAL SOURCES $ 2,824,143 $ 2,711,988 $ 2,753,816 $ 2,702,000 $ (9,988) -0.4% TOTAL USES $ 8,761,832 $ 8,761,004 $ 8,998,047 $ 8,350,819 (410,185) -4.7% 0.0% Expenditure $ Tax Adjudication Activity The purpose of the Tax Adjudication Activity is to provide property tax appeals to litigants so they can receive timely and just legal resolutions. 543 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Mandates: Arizona Constitution, Article VI, Section 14 and A.R.S. §12-123 gives the Superior Court jurisdiction in any cases that are not specifically assigned to another court in statute. §§12-161 – 163 defines “Tax Court”; assigns the administrative supervision of tax court to the presiding judge of the Superior Court; and authorizes the Office of the Tax Court (the Maricopa County Superior Court) to fund the personnel and budget requirements of the Office as determined by the presiding judge. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of tax cases resolved within 9 months Output Rev vs Adopted Variance Var % 11.5% 48.0% 48.0% 48.0% 0.0% 0.0% Number of Large Record Tax cases resolved. 741 761 761 761 - 0.0% Output Number of Small Record Tax cases resolved. 207 128 128 128 - 0.0% Output Number of all record tax cases resolved. 948 956 956 956 - 0.0% Demand Number of Large Record Tax cases filed. 638 644 644 644 - 0.0% Demand Number of Small Record Tax cases filed. 217 313 313 313 - 0.0% Expenditure Ratio Expenditure Total activity expenditure per tax case resolved $ 633.92 $ 637.79 $ 654.38 $ $ 1.44 0.2% TOTAL USES $ 600,954 $ 609,724 $ 625,585 $ 611,100 $ 1,376 0.2% 639.23 Activity Narrative: Property tax appeals from property assessments are expected to remain consistent due to the improving real estate market. Court Operations Support Program The purpose of the Court Operations Support Program is to provide ancillary support services to defendants, justice partners, and the public so they can receive timely and just resolutions. Activities that comprise this program include:  Court Interpretation & Translation  Jurors  Public Information & Community Outreach  Court Security Court Interpretation and Translation Activity The purpose of the Court Interpretation and Translation Activity is to provide interpretation and translation to non-English speaking litigants so they can understand court proceedings. Mandates: A.R.S. §§12-241 and 12-242 establish that Superior Court will retain the services of interpreters to translate court proceedings for litigants who need such services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of Spanish Interpretations Output Rev vs Adopted Variance Var % 91.5% 91.1% 91.1% 91.1% 0.0% 0.0% Number of Interpretation requests completed 45,626 48,500 48,500 48,500 - 0.0% Demand Number of Interpretation requests received 87,390 48,500 36,117 48,500 - 0.0% Expenditure Ratio Expenditure Total activity expenditure per Interpretation request completed $ 101.85 N/A N/A N/A TOTAL USES $ 4,647,055 $ 3,196,251 79252.4% $ 0.08 $ 4,033 (21.63) $ (1,048,826) $ 3,200,284 $ Activity Narrative: FY 2017 forecast is negative due to excessive allocations not reconciled in the open periods. Expenditures increased from FY 2017 due to a reallocation from Non Departmental. The remaining portion of Non Departmental funding for the activity was reallocated to 950-ACM for use by Public Defense and County Attorney. Court Security Activity The purpose of the Court Security Activity is to provide physical and electronic deterrent services to Court participants and the public so they can have a safe and secure environment in which to conduct judicial proceedings and other court business. 544 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Mandates: Administrative mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Percent of people screened without incident Output Rev vs Adopted Variance Var % 98.1% 98.2% 98.2% 98.2% 0.0% 0.0% Number of people screened. 3,174,078 3,134,395 3,134,395 3,134,395 - 0.0% Demand Number of people entering court facilities. 3,174,078 3,134,395 3,134,395 3,134,395 - 0.0% Expenditure Ratio Revenue Total activity expenditure per person screened. $ $ 0.02 0.7% TOTAL SOURCES $ 2,340 $ - 0.0% TOTAL USES $ 55,754 0.7% 2.29 $ 2,581 $ 2.38 $ 2,340 $ 2.44 $ 2,177 $ 2.40 Expenditure 7,281,523 $ 7,452,732 $ 7,637,792 $ 7,508,486 $ Jurors Activity The purpose of the Jurors Activity is to provide impartial jury panels to defendants and litigants so that they can benefit from informed decisions in court cases. Mandates: A.R.S. §21-301 establishes that the jury commissioner of the Superior Court is responsible for the maintenance of the master juror list. A.R.S. §21-331 establishes that the Superior Court is responsible for issuing summons to juror candidates for service in the Superior Court or, if authorized by intergovernmental agreements, for service in Justice Courts or municipal courts. Juries are to be conducted as prescribed by A.R.S. §§21-101 through 21-351. A.R.S. §21-402 establishes that the Presiding Judge of the Superior Court shall summon a grand jury three times per year (or additional times, per a petition from the County Attorney). Grand juries are to be conducted as prescribed by A.R.S. §§21-401 through 21-416. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of Jurors reporting for service 11.4% 11.2% 11.2% 11.2% 0.0% 0.0% Output Number of jurors sent to a courtroom. 47,631 55,490 55,490 55,490 - 0.0% Demand Number of jurors reporting for service. 49,322 64,756 64,756 64,756 - Expenditure Ratio Revenue Total activity expenditure per juror sent to a courtroom. $ TOTAL SOURCES $ 976,139 $ 807,633 $ 672,462 $ TOTAL USES $ 4,398,761 $ 4,250,784 $ 3,935,342 $ 92.35 $ 76.60 $ 70.92 $ 73.89 0.0% $ (2.71) -3.7% 804,002 $ (3,631) -0.4% (150,566) -3.5% Expenditure 4,100,218 $ Activity Narrative: The Superior Court trial rate is increasing resulting in larger juror pools and an increase in the number of jurors compared to FY 2016 actual. Public Information & Community Outreach Activity The purpose of the Public Information and Community Outreach Activity is to provide website access to the public and litigants so they can access case information and court forms without having to make a trip to a courthouse. Mandates: Discretionary services. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of user satisfaction. 153082.6% 98.0% 98.0% 98.0% 0.0% 0.0% Output Number of website sessions completed. 91,108,638 87,818,836 87,818,836 87,818,836 - 0.0% Demand Number of website sessions requested. 91,221,311 87,963,779 87,963,779 87,963,779 - Expenditure Ratio Revenue Total activity expenditure per website session. $ 0.05 $ 0.05 $ 0.04 $ 0.04 $ TOTAL SOURCES $ 1,510,879 $ 1,478,086 $ 1,558,930 $ 1,578,218 $ 100,132 6.8% TOTAL USES $ 4,763,553 $ 3,987,408 $ 3,217,614 $ 3,744,808 $ (242,600) -6.1% (0.00) 0.0% -6.5% Expenditure 545 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Criminal Justice Program The purpose of the Criminal Justice Program is to provide felony cases to defendants, victims, and the public so they can have timely and just legal resolutions. Activities that comprise this program include:   Capital Adjudication Felony Adjudication Capital Adjudication Activity The purpose of the Capital Adjudication Activity is to provide resolution of Superior court capital cases to defendants and victims so that they are afforded timely and just legal resolutions. Mandates: Arizona Constitution, Article VI, Section 14 gives the Superior Court jurisdiction in any cases that are not specifically assigned to another court in statute. A.R.S. §13-751 et.seq. provides Arizona courts with the parameters for the sentence of death. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Result Percent of Capital cases resolved within 545 days. Output Number of Capital cases resolved. Demand Number of Capital cases filed. Expenditure Ratio Revenue Total activity expenditure per Capital case resolved. $ 73,043.71 $ 38,865.23 $ 38,975.62 $ 38,827.85 $ TOTAL SOURCES $ 196,040 $ 198,684 $ 203,711 $ 208,637 $ TOTAL USES $ 511,306 $ 505,248 $ 506,683 $ 504,762 Var % 14.3% 15.4% 15.4% 15.4% 0.0% 0.0% 7 13 13 13 - 0.0% 11 16 16 16 - 0.0% (37.38) -0.1% 9,953 5.0% Expenditure $ (486) -0.1% Activity Narrative: Capital cases are not being resolved within 545 days due to case complexity that requires specialized case management and justice partner collaboration. Felony Adjudication Activity The purpose of the General Felony Adjudication Activity is to provide resolved felony cases to defendants and victims so they can be afforded timely and just legal resolutions. Mandates: Arizona Constitution, Article VI, Section 14 gives the Superior Court jurisdiction in any cases that are not specifically assigned to another court in statute. Chapter 13 of the Arizona Revised Statutes establishes the Criminal Code for courts to follow in the State of Arizona. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 69.1% 71.3% 71.3% 71.3% 0.0% 0.0% Output Percent of General Felony cases resolved within 180 days. Number of General Felony cases resolved. 28,408 28,840 28,840 28,840 - 0.0% Demand Number of General Felony cases filed. 30,665 30,788 30,788 30,788 - 0.0% Expenditure Ratio Revenue Total activity expenditure per General Felony case resolved. $ 807.48 $ 792.32 $ 769.08 $ 798.76 $ 6.44 0.8% TOTAL SOURCES $ 2,769,657 $ 2,616,565 $ 2,605,421 $ 2,826,015 $ 209,450 8.0% TOTAL USES $ 22,938,946 $ 22,850,513 $ 22,180,334 $ 23,036,291 $ 185,778 0.8% Expenditure Activity Narrative: The trial rate has dramatically increased, and as a result, there is not an adequate number of Judicial Officers to hear trials within 180 days. 546 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Family Adjudication Program The purpose of the Family Adjudication Program is to provide resolved pre-decree and post-decree cases to litigants so they can have timely and just legal resolutions. Activities that comprise this program include:   Family Pre-Decree/Judgment Family Post-Decree/Judgment Family Pre-Decree/Judgment Activity The purpose of the Family Pre-Decree/Judgment Activity is to provide resolved pre-decree Family Court cases to litigants so they can receive timely and just legal resolutions. Mandates: This activity supports the overall mandate of the Family Adjudication Program. A.R.S. Title 25 includes the statutes regarding Marital and Domestic Relations, including Marriage; Husband and Wife, Property and Contract Rights; Dissolution of Marriage; Child Custody and Visitation; Family Support Duties; Maternity and Paternity Proceedings; Covenant Marriage; Uniform Child Custody Jurisdiction and Enforcement Act; and Uniform Interstate Family Support Act. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 95.6% 95.8% 95.8% 95.8% 0.0% 0.0% Output Percent of Pre-Decree Family Court cases resolved within 12 months. Number of Pre-Decree Family Court cases resolved. 35,655 36,501 36,501 36,501 - 0.0% Demand Number of Pre-Decree Family Court cases filed. 35,541 35,799 35,799 35,799 - Expenditure Ratio Revenue Total activity expenditure per Pre-Decree Family Court case resolved. $ 291.33 $ 290.79 $ 286.00 $ 289.78 $ (1.02) -0.4% TOTAL SOURCES $ 3,017,212 $ 3,291,167 $ 3,551,818 $ 3,161,273 $ (129,894) -3.9% TOTAL USES $ 10,387,272 $ 10,614,277 $ 10,439,236 $ 10,577,131 $ (37,146) -0.3% 0.0% Expenditure Family Post-Decree/Judgment Activity The purpose of the Family Post-Decree/Judgment Activity is to provide resolved post-decree Family Court cases to litigants so they can receive timely and just legal resolutions. Mandates: This activity supports the overall mandate of the Family Adjudication Program. A.R.S. Title 25 includes the statutes regarding Marital and Domestic Relations, including: Marriage; Husband and Wife, Property and Contract Rights; Dissolution of Marriage; Child Custody and Visitation; Family Support Duties; Maternity and Paternity Proceedings; Covenant Marriage; Uniform Child Custody Jurisdiction and Enforcement Act; and Uniform Interstate Family Support Act. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Rev vs Adopted Variance Var % 84.1% 83.0% 83.0% 83.0% 0.0% 0.0% Output Percent of Post-Decree Family Court cases resolved within 7 months. Number of Post-Decree Family Court cases resolved. 28,532 26,863 26,863 26,863 - 0.0% Demand Number of Post-Decree Family Court cases filed. 27,541 26,921 26,921 26,921 - 0.0% Expenditure Ratio Revenue Total activity expenditure per Post-Decree Family Court case resolved. $ 175.01 $ 181.71 $ 196.71 $ 16.49 8.3% TOTAL SOURCES $ 2,277,554 $ 1,921,217 $ 1,314,840 $ 1,826,464 $ (94,753) -4.9% TOTAL USES $ 4,993,521 $ 4,881,252 $ 5,284,091 $ 5,324,241 $ 442,989 9.1% 198.20 $ Expenditure Juvenile Justice Program The purpose of the Juvenile Justice Program is to provide adjudicated dependency and delinquency matters to juveniles so they can have timely and just legal resolutions. 547 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Activities that comprise this program include:  Cradle to Crayons  Juvenile Delinquency Adjudication ● Juvenile Dependency Adjudication Cradle to Crayons Activity The purpose of the Cradle to Crayons Activity is to provide permanency hearings to youth aged 0 to 3 so they can be placed in a permanent environment in a timely manner. Mandates: Essential services in lieu of mandate. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Output Demand Expenditure Ratio Expenditure Rev vs Adopted Variance Var % Percent of Cradles to Crayons youth with petitions filed who had a permanency hearing within 6 months of the petition filing. Percent of Cradles to Crayons youth with petitions filed who had a permanency established within 365 days of the petition filing. Number of assignments to Cradles to Crayons judges 95.1% 95.0% 95.0% 95.0% 0.0% 0.0% 14.2% 95.0% 95.0% 95.0% 0.0% 0.0% 2,146 3,000 3,000 3,000 - 0.0% Number of Cradles to Crayons youth who receive comprehensive services and referrals. Number of Dependency petitions filed for youth aged 0 to 3 within the year. Total activity expenditure per youth receiving Cradles to Crayons services. 1,584 3,000 3,000 3,000 - 0.0% 2,146 30,000 30,000 30,000 - 0.0% TOTAL USES $ 709.15 $ 434.80 $ 402.02 $ 430.64 $ (4.16) -1.0% $ 1,123,293 $ 1,304,403 $ 1,206,072 $ 1,291,926 $ (12,477) -1.0% Juvenile Delinquency Adjudication Activity The purpose of the Juvenile Delinquency Adjudication Activity is to provide adjudicated dependency and delinquency matters to juveniles so they can receive timely and just legal resolutions. Mandates: A.R.S. §8-202 establishes that the Juvenile Division of the Superior Court shall have jurisdiction in all offenses related to delinquency of a minor. A.R.S. §8-302 allows for the transfer of any criminal case to Juvenile Court as long as the juvenile is not being tried as an adult pursuant to A.R.S. §13-501. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of adjudication hearings for non-detained juveniles held within 30 days Number of Delinquency cases resolved. 30.6% 71.3% 71.3% Output Number of hearings Demand Number of Delinquency cases filed. Expenditure Ratio Revenue Total activity expenditure per Delinquency case resolved. $ 1,407.91 $ 1,538.83 $ 1,504.98 $ TOTAL SOURCES $ 313,468 $ 476,351 $ 263,025 $ 418,593 TOTAL USES $ 5,158,574 $ 4,964,277 $ 4,855,074 $ 4,789,207 Rev vs Adopted Variance Var % 71.3% 0.0% 0.0% 3,664 3,226 3,226 3,226 - 0.0% 22,320 18,386 18,386 18,386 - 0.0% 4,099 4,549 4,549 4,549 - 1,484.57 $ 0.0% (54.27) -3.7% $ (57,758) -12.1% $ (175,070) -3.5% Expenditure Activity Narrative: Delinquency filings are trending down in comparison to FY 2016, but the complexity of processing these cases has increased. Case management processes are lengthy because of the paper based case management of these matters. Juvenile Dependency Adjudication Activity The purpose of the Juvenile Dependency Adjudication Activity is to provide established dependency to juveniles so they can ensure that their well-being is maintained. 548 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Mandates: Arizona Constitution, Article VI, Section 14 gives the Superior Court jurisdiction to resolve matters of divorce and annulment of marriages. This activity supports the overall adjudication of dependency cases in compliance with case processing guidelines pursuant to Title Eight of A.R.S. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result 88.4% 82.6% 82.6% Rev vs Adopted Variance Var % Output Percent of preliminary protective hearings held within 7 business days after removal from home Number of preliminary protective hearings 82.6% 0.0% 0.0% 4,102 6,156 6,156 6,156 - 0.0% Output Number of Dependency cases resolved. 19,826 16,992 16,992 16,992 - 0.0% Demand Number of Dependency cases filed. 18,789 16,868 16,868 16,868 - Expenditure Ratio Revenue Total activity expenditure per Dependency case resolved. $ 315.43 $ 501.41 $ 555.43 $ TOTAL SOURCES $ 1,093,021 $ 2,873,301 $ 2,678,900 $ 2,153,257 TOTAL USES $ 6,253,727 $ 8,520,009 $ 9,437,926 $ 8,038,108 473.05 $ 0.0% (28.36) -6.0% $ (720,044) -25.1% $ (481,901) -5.7% Expenditure Probate and Mental Health Court Program The purpose of the Probate and Mental Health Court Program is to provide resolved probate and mental health cases to litigants so they can have timely and just legal resolutions. Activities that comprise this program include:  Probate and Mental Health Probate and Mental Health Activity The purpose of the Probate and Mental Health Activity is to provide resolved probate, mental health, and competency issues to litigants and defendants so they can receive timely and just legal resolutions. Mandates: Arizona Constitution, Article VI, Section 14 gives the Superior Court jurisdiction to hold criminal proceedings for all felony cases including issues of mental health. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Output Percent of probate cases in compliance with caseprocessing standards Number of Mental Health cases resolved. 88.5% 93.1% 93.1% Output Number of probate cases Demand Number of Mental Health cases filed. Expenditure Ratio Revenue Total activity expenditure per Mental Health case resolved. $ 980.25 $ 1,076.15 $ 1,085.69 $ TOTAL SOURCES $ 420,389 $ 393,000 $ 409,643 $ TOTAL USES $ 4,370,951 $ 4,385,311 $ 4,424,184 $ Rev vs Adopted Variance Var % 93.1% 0.0% 0.0% 4,459 4,075 4,075 4,075 - 0.0% 24,893 23,500 23,500 23,500 - 0.0% 5,225 4,400 4,400 4,400 - 0.0% $ 8.02 0.7% 395,200 $ 2,200 0.6% 32,667 0.7% 1,084.17 Expenditure 549 4,417,978 $ Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $81,854,793 $2,200,000 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $1,020,861 $1,020,861 Employee Compensation and Benefits Total $1,020,861 Reallocations: Reallocations: Agenda Item Judicial Branch Interdepartmental Appropriation Transfer MEMO Reallocations Total $700,000 $700,000 Reallocations Total $700,000 FY 2017 Revised Budget $83,575,654 Employee Compensation and Benefits: Employee Salary Adjustments: $2,200,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 ($13,996) Judicial Officer Salary Adjustments C-49-17-014-2-00 $617,707 Employee Salary Adjustments Total $603,711 Employee Compensation and Benefits Total $603,711 Reallocations: Reallocations: Agenda Item Judicial Branch Interdepartmental Appropriation Transfer MEMO Reallocations Total ($700,000) ($700,000) Reallocations Total ($700,000) FY 2018 Baseline Budget $83,479,365 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA Courtroom Equipment Annual Maintenance NA $98,589 Jury Management Annual Maintenance NA $149,000 550 $228,555 $2,200,000 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court General Fund (100) (continued) Operating Expenditure Radio Charges Adjustment NA Risk Management Adjustment NA Base Adjustments Total Revenue $8,299 $3,636 $488,079 Base Adjustments Total $488,079 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA $55,795 Personnel Savings NA ($87,241) Employee Salary Adjustments Total ($31,446) Employee Compensation and Benefits Total ($31,446) Reallocations: Reallocations: Agenda Item Reallocation Between Functions NA Reallocations Total ($2,688) ($2,688) Reallocations Total ($2,688) FY 2018 Tentative Budget Percent Change From Baseline Employee Compensation and Benefits: Employee Salary Adjustments: $83,933,310 $2,200,000 0.54% 0% Agenda Item Employee Market Compensation Adjustments NA Employee Salary Adjustments Total $8,152 $8,152 Employee Compensation and Benefits Total $8,152 Reallocations: Reallocations: Agenda Item Reallocation Between Departments NA Reallocations Total $3,200,284 $3,200,284 Reallocations Total $3,200,284 FY 2018 Adopted Budget $87,141,746 $2,200,000 Percent Change From Baseline 4.39% 0% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $3,000 $0 FY 2017 Revised Budget $3,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($3,000) ($3,000) Non Recurring Total ($3,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Positions for Requirements Development NA Non Recurring Total $178,434 $178,434 Non Recurring Total $178,434 FY 2018 Adopted Budget $178,434 551 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court General Fund (100) (continued) Sup Court Case Mgmt System Expenditure Revenue FY 2017 Adopted Budget $1,899,500 $0 FY 2017 Revised Budget $1,899,500 $0 Information and Communications Technology: Technology Non-Project: Agenda Item Other IT Non Recurring NA Technology Non-Project Total ($1,899,500) ($1,899,500) Information and Communications Technology Total ($1,899,500) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Superior Court Case Management NA Non Recurring Total $1,700,000 $1,700,000 Non Recurring Total $1,700,000 FY 2018 Adopted Budget $1,700,000 $0 Expenditure Revenue FY 2017 Adopted Budget $97,933 $0 FY 2017 Revised Budget $97,933 $0 FY 2018 Baseline Budget $97,933 $0 Disaster Recovery Equip Oper Reallocations: Reallocations: Agenda Item Reallocation Between Functions NA Reallocations Total $2,688 $2,688 Reallocations Total $2,688 FY 2018 Adopted Budget $100,621 Percent Change From Baseline $0 2.74% Superior Court Judicial Enhancement Fund (208) Operating Expenditure Revenue FY 2017 Adopted Budget $499,000 $499,000 FY 2017 Revised Budget $499,000 $499,000 FY 2018 Baseline Budget $499,000 $499,000 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA $113 Risk Management Adjustment NA ($113) Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget Percent Change From Baseline 552 $499,000 $499,000 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Judicial Enhancement Fund (208) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 3,623,670 $ 3,881,916 $ 3,881,916 $ 4,005,258 $ 3,657,903 Sources Operating 1,485,890 Non-Recurring Total Sources: 1,399,000 $ Uses Operating 1,485,890 $ 1,104,306 Non-Recurring - 1,399,000 $ 1,399,000 1,399,000 1,175,866 602,000 602,000 570,489 1,104,306 $ 2,001,000 Structural Balance $ 381,584 $ - $ Accounting Adjustments $ 4 $ - $ $ 4,005,258 4,005,258 553 $ 1,399,000 $ $ 1,399,000 3,279,916 3,279,916 $ $ 1,399,000 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,399,000 1,399,000 - $ 1,399,000 1,399,000 1,350,000 $ 1,746,355 $ - $ 223,134 $ - - $ $ - 2,001,000 3,279,916 3,279,916 $ - 3,657,903 3,657,903 $ 2,749,000 2,307,903 2,307,903 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Grants Fund (238) Operating FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Expenditure Revenue $3,432,507 $3,432,507 $1,254,506 Agenda Item Dependency Case Processing Initiative Grant C-80-17-003-2-00 $1,254,506 Superior Court Grant Recon FY 2017 C-80-17-006-2-00 $472,640 $472,640 $1,727,146 $1,727,146 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget Grants, Donations and Intergovernmental Agreements: Grants: $1,727,146 $1,727,146 $5,159,653 $5,159,653 ($604,926) Agenda Item Dependency Case Processing Initiative Grant C-80-17-003-2-00 ($604,926) Superior Court Grant Recon FY 2017 C-80-17-006-2-00 ($472,640) ($472,640) ($1,077,566) ($1,077,566) Grants Total Grants, Donations and Intergovernmental Agreements Total ($1,077,566) ($1,077,566) FY 2018 Baseline Budget $4,082,087 $4,082,087 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA $322 Risk Management Adjustment NA ($322) Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget Percent Change From Baseline 554 $4,082,087 $4,082,087 0% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Grants Fund (238) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (44,418) $ 95,066 $ 95,066 $ (82,304) $ (82,304) Sources Operating 2,745,461 Non-Recurring Total Sources: 3,432,507 $ Uses Operating 2,745,461 $ 2,783,345 Non-Recurring 3,432,507 $ 3,432,507 4,082,087 $ 5,159,653 4,082,087 - $ Structural Balance $ (37,884) $ - $ - $ - $ - Accounting Adjustments $ (2) $ - $ - $ - $ - $ (82,304) (82,304) $ $ 95,066 95,066 95,066 95,066 5,159,653 $ 5,159,653 $ 5,159,653 Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ 5,159,653 - 2,783,345 5,159,653 4,082,087 - - 3,432,507 - 5,159,653 5,159,653 - $ $ (82,304) (82,304) $ 4,082,087 (82,304) (82,304) Probate Fees Fund (256) Operating FY 2017 Adopted Budget Expenditure $392,000 Revenue $392,000 FY 2017 Revised Budget $392,000 $392,000 FY 2018 Baseline Budget $392,000 $392,000 FY 2018 Adopted Budget $392,000 $392,000 Percent Change From Baseline 0% 0% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $50,000 $0 FY 2017 Revised Budget $50,000 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA Non Recurring Total ($50,000) ($50,000) Non Recurring Total ($50,000) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA Non Recurring Total $75,000 $75,000 Non Recurring Total $75,000 FY 2018 Adopted Budget $75,000 555 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Probate Fees Fund (256) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 225,768 $ 89,754 $ 89,754 $ 142,029 $ 93,167 Sources Operating 402,868 Non-Recurring Total Sources: 392,000 $ Uses Operating Non-Recurring 402,868 $ 392,000 $ $ 393,138 392,000 392,000 392,000 392,000 94,606 50,000 50,000 50,000 75,000 - $ 1,138 $ - $ - $ - $ - $ 39,754 39,754 $ 93,167 93,167 $ 18,167 18,167 Structural Balance $ 10,868 $ - $ Accounting Adjustments $ (1) $ - $ 392,000 $ $ 39,754 39,754 392,000 442,000 486,606 142,029 142,029 442,000 $ $ $ $ 392,000 392,000 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 393,138 392,000 - $ 442,000 467,000 Conciliation Court Fees Fund (257) Operating FY 2017 Adopted Budget Expenditure $1,583,362 Revenue $1,583,362 FY 2017 Revised Budget $1,583,362 $1,583,362 FY 2018 Baseline Budget $1,583,362 $1,583,362 FY 2018 Adopted Budget $1,583,362 $1,583,362 0% 0% Percent Change From Baseline 556 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Conciliation Court Fees Fund (257) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 597,363 $ 636,832 $ 636,832 $ 692,078 $ 650,929 Sources Operating 1,673,116 Non-Recurring Total Sources: 1,583,362 $ Uses Operating 1,673,116 $ 1,372,000 Non-Recurring 1,583,362 $ $ 1,583,362 - $ 1,578,400 $ Structural Balance $ 301,116 $ - $ - $ Accounting Adjustments $ (1) $ - $ - $ $ 636,832 636,832 $ $ 1,583,362 636,832 636,832 $ $ 1,560,510 $ (41,149) $ - 650,929 650,929 1,583,362 1,583,362 - $ 692,078 692,078 $ 1,519,361 1,560,510 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 1,583,362 1,583,362 1,583,362 - - 1,583,362 206,400 1,519,361 1,583,362 - $ $ 1,583,362 - 650,929 650,929 Superior Court Special Revenue Fund (259) Operating Expenditure Revenue FY 2017 Adopted Budget $4,881,783 $4,881,783 FY 2017 Revised Budget $4,881,783 $4,881,783 FY 2018 Baseline Budget $4,881,783 $4,881,783 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total $50,497 $50,497 Base Adjustments Total $50,497 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Adopted Budget Percent Change From Baseline 557 $0 $50,497 $0 $50,497 $0 $50,497 $4,932,280 $4,932,280 1.03% 1.03% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Special Revenue Fund (259) Non Recurring Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $246,371 $0 FY 2017 Revised Budget $246,371 $0 Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA ($246,371) Non Recurring Total ($246,371) Non Recurring Total ($246,371) FY 2018 Baseline Budget $0 Non Recurring: Non Recurring: $0 Agenda Item Other Non Recurring NA $240,000 Non Recurring Total $240,000 Non Recurring Total $240,000 FY 2018 Adopted Budget $240,000 $0 Superior Court Special Revenue Fund (259) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 1,447,219 $ 1,048,363 $ 1,048,363 $ 1,760,331 $ 1,755,169 Sources Operating 5,095,613 Non-Recurring Total Sources: 4,881,783 $ Uses Operating Non-Recurring 5,095,613 $ 4,881,783 $ 4,881,783 $ 4,932,803 4,580,810 4,881,783 4,881,783 4,691,594 201,694 246,371 246,371 246,371 $ 4,782,504 $ 5,128,154 Structural Balance $ 514,803 $ - $ Accounting Adjustments $ 3 $ - $ $ 1,760,331 1,760,331 801,992 801,992 $ 558 $ $ 4,932,280 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 4,932,803 4,881,783 - $ 4,932,280 4,932,280 240,000 $ 4,937,965 $ - $ 241,209 $ - - $ $ - 5,128,154 801,992 801,992 $ - 1,755,169 1,755,169 $ 5,172,280 1,515,169 1,515,169 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Law Library Fees Fund (261) Operating Expenditure Revenue FY 2017 Adopted Budget $1,165,971 $1,188,774 FY 2017 Revised Budget $1,165,971 $1,188,774 FY 2018 Baseline Budget $1,165,971 $1,188,774 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA $59,476 Base Adjustments Total $59,476 Base Adjustments Total $59,476 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $36,673 Fees and Other Revenues Total - $36,673 $1,225,447 $1,225,447 5.1% 3.08% Fees and Other Revenues Total $36,673 FY 2018 Adopted Budget Percent Change From Baseline Law Library Fees Fund (261) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 3,056,067 $ 1,630,420 $ 1,630,420 $ 1,773,621 $ 2,067,995 Sources Operating 1,266,613 Non-Recurring Total Sources: 1,188,774 $ Uses Operating 1,266,613 $ 485,963 Non-Recurring 1,188,774 $ $ - 1,188,774 1,225,447 - - 1,165,971 2,063,093 1,223,069 1,188,774 - $ 1,223,069 1,165,971 703,695 225,000 225,000 $ 1,225,447 1,225,447 - Total Uses: $ 2,549,056 $ 1,165,971 $ 1,390,971 $ 928,695 $ Structural Balance $ 780,650 $ 22,803 $ 22,803 $ 519,374 $ - Accounting Adjustments $ - $ - $ $ - Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ (3) $ 1,773,621 1,773,621 $ 559 1,653,223 1,653,223 $ 1,428,223 1,428,223 $ - 2,067,995 2,067,995 $ 1,225,447 2,067,995 2,067,995 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Fill the Gap Fund (264) Operating Expenditure Revenue $2,202,900 $2,202,900 ($193,485) ($193,485) ($193,485) ($193,485) FY 2017 Adopted Budget Fees and Other Revenues: Fees and Other Revenues: Agenda Item FY17 Fill the Gap Plan C-80-17-005-2-00 Fees and Other Revenues Total Fees and Other Revenues Total FY 2017 Revised Budget Fees and Other Revenues: Fees and Other Revenues: ($193,485) ($193,485) $2,009,415 $2,009,415 $193,485 $193,485 $193,485 $193,485 Agenda Item FY17 Fill the Gap Plan C-80-17-005-2-00 Fees and Other Revenues Total Fees and Other Revenues Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: $193,485 $193,485 $2,202,900 $2,202,900 Agenda Item Other Supplies and Services NA $449 Risk Management Adjustment NA ($449) Base Adjustments Total $0 Base Adjustments Total $0 FY 2018 Adopted Budget Percent Change From Baseline $2,202,900 $2,202,900 0% 0% Superior Court Fill the Gap Fund (264) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 (55,309) $ (55,309) $ (55,309) $ (30,665) $ (61,420) Sources Operating 2,132,973 Non-Recurring Total Sources: 2,202,900 $ Uses Operating 2,132,973 $ 2,108,327 Non-Recurring 2,202,900 $ $ $ 2,009,415 2,009,415 2,009,415 30,755 30,755 $ 2,040,170 2,202,900 2,202,900 - $ 2,108,327 $ Structural Balance $ 24,646 $ - $ - $ - $ - Accounting Adjustments $ (2) $ - $ - $ - $ - $ (30,665) (30,665) $ (55,309) (55,309) $ 560 2,040,170 $ Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 2,202,900 2,009,415 2,202,900 - - 2,202,900 - 2,009,415 2,009,415 - (86,064) (86,064) $ $ (61,420) (61,420) $ 2,202,900 (61,420) (61,420) Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Expedited Child Support Fund (271) Operating Expenditure Revenue FY 2017 Adopted Budget $677,500 $677,500 FY 2017 Revised Budget $677,500 $677,500 FY 2018 Baseline Budget $677,500 $677,500 ($40,000) $0 ($40,000) $0 ($40,000) $0 Base Adjustments: Base Adjustments: Agenda Item Other Supplies and Services NA Base Adjustments Total Base Adjustments Total Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA Fees and Other Revenues Total ($40,000) - ($40,000) $637,500 $637,500 Fees and Other Revenues Total ($40,000) FY 2018 Adopted Budget Percent Change From Baseline -5.9% -5.9% Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 $40,000 $0 $40,000 $0 Non Recurring: Non Recurring: Agenda Item Use of Fund Balance for Operating Costs NA Non Recurring Total Non Recurring Total FY 2018 Adopted Budget 561 $40,000 $0 $40,000 $0 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Expedited Child Support Fund (271) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 163,110 $ 126,989 $ 126,989 $ 134,895 $ 101,480 Sources Operating 676,737 Non-Recurring Total Sources: 677,500 $ Uses Operating Non-Recurring 676,737 $ 677,500 $ 677,500 $ - 637,501 600,000 677,500 677,500 670,916 104,953 $ $ $ - $ 704,953 $ 677,500 Structural Balance $ 76,737 $ - $ Accounting Adjustments $ 1 $ - $ $ 134,895 134,895 126,989 126,989 $ $ $ 637,500 - - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 637,501 677,500 - - $ 637,500 - 40,000 $ 670,916 - $ (33,415) $ - $ 677,500 126,989 126,989 $ - 101,480 101,480 637,500 $ 677,500 - $ - $ 61,480 61,480 Spousal Maintenance Enforcement Enhancement (276) Operating FY 2017 Adopted Budget Expenditure $108,000 Revenue $108,000 FY 2017 Revised Budget $108,000 $108,000 FY 2018 Baseline Budget $108,000 $108,000 FY 2018 Adopted Budget $108,000 $108,000 0% 0% Percent Change From Baseline 562 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Spousal Maintenance Enforcement Enhancement (276) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 111,389 $ 118,995 $ 118,995 $ 122,663 $ 122,211 Sources Operating 119,275 Non-Recurring Total Sources: 108,000 $ Uses Operating 119,275 $ 108,000 99,000 Non-Recurring $ $ 108,000 - $ 108,000 $ Structural Balance $ 20,275 $ - $ - $ Accounting Adjustments $ (1) $ - $ - $ $ 118,995 118,995 $ $ 108,000 118,995 118,995 $ $ 107,996 $ (452) $ - 122,211 122,211 108,000 108,000 - $ 122,663 122,663 $ 107,544 107,996 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 108,000 108,000 108,000 - - 108,000 9,000 107,544 108,000 - $ $ 108,000 - 122,211 122,211 Superior Court Building Repair Fund (280) Non Recurring Non Project FY 2017 Adopted Budget Capital Improvement Program: Capital Improvement Program: Expenditure Revenue $1,650,474 $0 $375,000 $375,000 $375,000 $375,000 $375,000 $375,000 $380,938 $225,000 $380,938 $225,000 Agenda Item Law Library/West Court Improv Adj C-70-17-006-M-00 Capital Improvement Program Total Capital Improvement Program Total Non Recurring: Non Recurring: Agenda Item Law Library Repair Fund Transfer C-80-17-002-2-00 Non Recurring Total Non Recurring Total FY 2017 Revised Budget Capital Improvement Program: Capital Improvement Program: $380,938 $225,000 $2,406,412 $600,000 ($375,000) ($375,000) ($375,000) ($375,000) ($375,000) ($375,000) ($380,938) ($1,650,474) ($225,000) Agenda Item Law Library/West Court Improv Adj C-70-17-006-M-00 Capital Improvement Program Total Capital Improvement Program Total Non Recurring: Non Recurring: Agenda Item Law Library Repair Fund Transfer Transfer Law Funds to Repair Fund C-80-17-002-2-00 C-80-16-009-2-00 563 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Superior Court Building Repair Fund (280) (continued) Non Recurring Non Project Expenditure Revenue ($2,031,412) ($225,000) ($2,031,412) ($225,000) $0 $0 Non Recurring Total Non Recurring Total FY 2018 Baseline Budget Non Recurring: Non Recurring: Agenda Item One-time Fund Transfer NA $195,000 Non Recurring Total $195,000 Non Recurring Total $195,000 FY 2018 Adopted Budget $195,000 $0 Superior Court Building Repair Fund (280) Fund Balance Summary Actual Adopted FY 2016 Beginning Spendable Fund Balance $ FY 2017 - $ 1,650,474 $ Revised Forecast Adopted FY 2017 FY 2017 FY 2018 1,650,474 $ 1,802,896 $ 195,000 Sources Operating (785) Non-Recurring Total Sources: $ Uses Operating 2,065,611 $ - Total Uses: $ Structural Balance $ Accounting Adjustments $ $ 262,715 $ 1,802,896 1,802,896 1,650,474 600,000 $ - 1,650,474 2,406,412 $ - - - 2,211,459 2,406,412 $ 603,563 195,000 $ 2,211,459 $ 195,000 - $ - $ 3,563 $ - $ - $ - $ - $ - $ - $ (155,938) (155,938) $ $ - (785) $ - $ - 600,000 600,000 - 262,715 3,563 - - - Non-Recurring Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance - 2,066,396 564 195,000 195,000 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Superior Court Domestic Relation Mediation Education Fund (282) Operating Expenditure Revenue FY 2017 Adopted Budget $200,600 $200,600 FY 2017 Revised Budget $200,600 $200,600 FY 2018 Baseline Budget $200,600 $200,600 Base Adjustments: Base Adjustments: Agenda Item Base Adjustments Other NA ($7,050) Base Adjustments Total ($7,050) Base Adjustments Total ($7,050) Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA ($7,050) Fees and Other Revenues Total - ($7,050) $193,550 $193,550 -3.51% -3.51% Fees and Other Revenues Total ($7,050) FY 2018 Adopted Budget Percent Change From Baseline Domestic Relation Mediation Education Fund (282) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 107,063 $ 127,784 $ 127,784 $ 131,572 $ 124,757 Sources Operating 205,110 Non-Recurring Total Sources: 200,600 $ Uses Operating 205,110 $ 200,600 180,600 Non-Recurring $ $ 200,600 - $ 180,600 $ Structural Balance $ 24,510 $ - $ - $ Accounting Adjustments $ (1) $ - $ - $ $ 127,784 127,784 $ 565 $ 200,600 127,784 127,784 $ $ 200,598 $ (6,815) $ - 124,757 124,757 193,550 193,550 - $ 131,572 131,572 $ 193,783 200,598 - Total Uses: Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 200,600 200,600 193,550 - - 200,600 - 193,783 200,600 - $ $ 193,550 - 124,757 124,757 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Analysis by Jon Vandevoort, Budget Analyst Summary Mission The mission of Maricopa County Department of Transportation (MCDOT) is to provide transportation infrastructure and related services to the people within Maricopa County so they can live, work, conduct business, and travel in a safe and clean environment. Vision MCDOT performs in a collaborative, innovative, efficient, and effective manner to deliver safe, costeffective infrastructure that is responsive to our customers. Strategic Goals Regional Services By June 30, 2022, 20% of Maricopa County intersections will be equipped with connected vehicle technology from a 2015 level of 7%. Status: MCDOT underwent a strategic planning session over the summer of 2015. This is a new goal and as a result there is no information to report at this time. Regional Services By June 30, 2022, 90% of smartphone users will utilize personal mobile technology to increase travel efficiency and safety decisions, from a 2015 level of 67%. Status: MCDOT underwent a strategic planning session over the summer of 2015. This is a new goal and as a result there is no information to report at this time. Regional Services By June 30, 2022, the percent increase in travel time will be equal to or less than the percent increase in average daily traffic volumes on identified corridors. Status: MCDOT underwent a strategic planning session over the summer of 2015. This is a new goal and as a result there is no information to report at this time. 566 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Sources and Uses by Program and Activity Activity Revenues BUAS - Business Application Dev Supp FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Variance % - 1,300 - (1,300) FACI - Facilities Management 92,715 53,175 146,974 93,165 39,990 75.2% GGOV - General Government 114,104,356 122,679,701 123,448,547 123,521,320 841,619 0.7% MPOS - Elected and Statutory officials 506 - POOL - Pooled Costs - - RCOM - Regulation Compliance RDCS - Roadway Construction REGU - Right of Way Regulation ROAD - Road and ROW Maintenance RWAY - Real Estate Services SPPT - Operations Support 207,878 5,854,837 830,769 - - 0.0% - - 0.0% 205,000 55,800 65,880 64,195 65,800 653 300 12,358 - 413,254 294,198 - 310,000 (701) (45,000) - 9,445,293 TRFC - Traff Signal and ITS Field Svs TRRS - Regional Traffic Mgt Support - 358,227 -100.0% - 3,830,000 25,762 TROP - Traffic Operations - 117,310 1,674,007 SRVY - Land Surveying Services TRMG - Real Time Traffic Management 250,000 - Revised vs Adopted Variance (3,520,000) (80) 600 300 - - - - 618,300 205,046 -18.0% 0.0% 0.0% -91.9% -0.1% 100.0% 0.0% 0.0% 49.6% 29,791 - - - - 0.0% 315,329 - - - - 0.0% TSYS - Transportation System Revenues Total Sources $ 123,204,761 18,870,534 $ 146,164,144 567 15,703,278 $ 149,577,321 22,046,329 $ 146,860,514 $ 3,175,795 696,370 16.8% 0.5% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Sources and Uses by Program and Activity (continued) Activity Expenditures BDFS - Budget and Financial Services BUAS - Business Application Dev Supp CMGT - Transportation Constructn Mgt FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 571,673 795,025 683,899 290,406 1,020,390 1,232,142 1,537,681 1,650,771 731,564 CSCA - Central Service Cost Alloc 3,235,274 DSGN - Roads Structures Stds Dsgn 1,604,021 ENVC - Environmental Clearance 110,098 FACI - Facilities Management 1,374,603 GGOV - General Government 70,403,183 3,131,650 2,045,878 - 3,222,964 1,948,435 - 2,957,174 4,906,778 - Revised vs Adopted Variance Variance % (504,619) -63.5% 418,629 34.0% (174,476) 2,860,900 - 0.0% -5.6% 0.0% 0.0% 139.8% 0.0% GISA - GIS Application Dev and Supp 869,531 702,028 669,694 646,989 (55,039) -7.8% HRAC - Human Resources 187,553 226,702 97,926 10,500 (216,202) -95.4% IMPR - Improvement District Admin - 0.0% INFR - Infrastructure 822,709 910,817 913,202 960,960 50,143 5.5% MPOS - Elected and Statutory officials 238,780 307,600 265,737 244,845 (62,755) MTEC - Materials Technology 782,282 ODIR - Executive Management 319,151 PART - Project Partnerships 388,588 POOL - Pooled Costs 7 - - 502,714 250,000 - 322,017 - - 421,776 200,000 (80,938) (50,000) -20.4% 0.0% -16.1% 0.0% -20.0% POUT - Transportation Outreach Comm 637,843 - - - - 0.0% PRJT - Transportation Project Mgt 492,934 - - - - 0.0% PROC - Procurement 502,412 548,997 554,475 611,233 62,236 11.3% 29,999 68,900 46,389 47,400 (21,500) -31.2% RCOM - Regulation Compliance RDCS - Roadway Construction (26,055,410) RECO - Records Management 78,042 REGU - Right of Way Regulation 1,187,596 RISK - Risk Premiums ROAD - Road and ROW Maintenance 254,559 - - - 61,724 90,883 - - 818,436 926,301 926,294 1,051,525 (163,676) 125,224 0.0% 13.5% 27,089,861 43,028,788 43,112,784 39,799,359 RWAY - Real Estate Services 872,655 799,456 418,279 1,723,984 924,528 115.6% SPPT - Operations Support 733,802 2,490,572 2,311,862 2,955,885 465,313 18.7% SRVY - Land Surveying Services 706,702 - - - - 0.0% TPLN - Transportation System Planning 292,059 - - - - 0.0% TRFC - Traff Signal and ITS Field Svs 1,109,093 - - - - 0.0% TRFE - Traff Design and Studies 1,360,857 - - - - 0.0% TRIN - Emergency Traffic Management 519,896 TRMG - Real Time Traffic Management 956,072 TROP - Traffic Operations 6,454,762 5,689,163 5,351,078 (3,229,429) 0.0% -64.3% (1,103,684) 5,346,146 - - - - TRRS - Regional Traffic Mgt Support 625,827 - - - - TSPT - Technology Support 957,024 TSYS - Transportation System UREL - Utilities Engineering Expenditures 237,217 Total Uses $ 101,158,470 -7.5% 0.0% -17.1% 0.0% 0.0% 1,049,815 792,934 1,273,820 224,005 21.3% 110,790,252 63,316,611 144,999,964 34,209,712 30.9% $ 176,516,958 $ 126,892,070 $ 210,195,330 $ 33,678,372 0.0% 19.1% 568 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Sources and Uses by Category Budget Object Revenues Licenses & Permits Revenues Intergovernmental FY 2016 Actual FY 2017 Revised FY 2017 Forecast Revised vs Adopted FY 2018 Adopted Variance 1,035,913 935,000 1,399,163 995,000 60,000 10,001,510 Variance % 6.4% 118,806,200 125,133,575 127,536,121 135,135,085 Revenues Charges For Services 977,623 10,384,114 5,174,785 9,748,864 Revenues Interest Income 587,180 500,000 432,234 500,000 - 0.0% Revenues Miscellaneous 258,116 171,455 432,454 231,565 60,110 35.1% Revenues Gain On Fixed Assets 242,108 250,000 563,899 250,000 - 0.0% 1,297,621 3,540,000 8,790,000 - (3,540,000) -100.0% 5,250,000 5,250,000 - (5,250,000) -100.0% Revenues Proceeds From Financing Revenues Transfers In Revenues Inventory Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities - - (1,335) (635,250) - Total Sources $ 123,204,761 $ 146,164,144 $ 149,577,321 $ 146,860,514 29,890,758 31,586,499 30,077,238 4,911,335 6,246,602 17,181,965 9,689,394 8.0% -6.1% - 0.0% 696,370 0.5% 33,545,487 1,958,988 6.2% 5,591,032 6,581,474 334,872 5.4% 25,394,021 19,760,623 19,654,098 (5,739,923) -22.6% 10,497,592 12,506,650 20,346,265 9,848,673 93.8% 219,068 475,009 365,518 481,466 1,030,713 1,115,000 1,025,876 1,033,028 Expenditures Transfers Out 34,389 6,694,384 6,694,384 34,389 Expenditures Capital Outlay 38,200,848 94,507,851 50,870,749 128,519,123 Total Uses $ 101,158,470 $ 176,516,958 $ 126,892,070 $ 6,457 1.4% (81,972) -7.4% (6,659,995) -99.5% 34,011,272 36.0% $ 210,195,330 $ 33,678,372 19.1% Sources and Uses by Fund and Appropriation Unit Group FY 2016 FY 2017 FY 2017 FY 2018 Revised vs Adopted Fund / Appropriation Unit Group Actual Revised Forecast Adopted Variance 223 - Transportation Grants Revenues OPER - Operating 143,711 Revenues NRNP - Non Recurring Non Project 441,141 420,000 373,855 593,000 173,000 Revenues ALCP - MAG ALCP Projects 76,054 (76,054) Fund 223 Total Sources 584,852 496,054 373,855 593,000 96,946 232 - Transportation Operations Revenues OPER - Operating 115,463,567 118,792,556 120,601,381 125,011,185 6,218,629 Revenues NRNP - Non Recurring Non Project 1,301,505 8,790,000 14,040,000 (8,790,000) Fund 232 Total Sources 116,765,072 127,582,556 134,641,381 125,011,185 (2,571,371) 234 - Transportation Capital Project Revenues NRNP - Non Recurring Non Project 70,403,183 46,191,794 46,192,296 47,276,758 1,084,964 Revenues TIMP - Traffic Improvements 2,827 Revenues DMIT - Dust Mitigation 13,138 1,001,955 1,236,955 2,906,815 1,904,860 Revenues ALCP - MAG ALCP Projects 4,031,155 13,187,564 9,899,648 15,899,097 2,711,533 Revenues INTL - Intelligent Trans Syst ITS 13,854 Revenues TADM - Transportation Administration 3,250 Revenues CAPY - Capacity 443,979 416,667 416,997 2,450,417 2,033,750 SPAR - System Preservation and Revenues 599,845 Reconstruction TMAN - Transportation System Revenues 746,789 3,479,348 3,007,983 (3,479,348) Management Fund 234 Total Sources 76,258,020 64,277,328 60,753,879 68,533,087 4,255,759 900 - Eliminations Revenues NRNP - Non Recurring Non Project (70,403,183) (46,191,794) (46,191,794) (47,276,758) (1,084,964) Fund 900 Total Sources (70,403,183) (46,191,794) (46,191,794) (47,276,758) (1,084,964) Total Sources $ 123,204,761 $ 146,164,144 $ 149,577,321 $ 146,860,514 $ 696,370 569 Variance % 0.0% 41.2% -100.0% 19.5% 5.2% -100.0% -2.0% 2.3% 0.0% 190.1% 20.6% 0.0% 0.0% 488.1% 0.0% -100.0% 6.6% 2.3% 2.3% 0.5% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Sources and Uses by Fund and Appropriation Unit Group (continued) Fund / Appropriation Unit Group 100 - General Expenditures OPER - Operating Fund 100 Total Uses 223 - Transportation Grants Expenditures NRNP - Non Recurring Non Project Expenditures ALCP - MAG ALCP Projects Fund 223 Total Uses 232 - Transportation Operations Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 232 Total Uses 234 - Transportation Capital Project Expenditures BRIG - Bridge Preservation Expenditures TIMP - Traffic Improvements Expenditures DMIT - Dust Mitigation Expenditures PAVE - Pavement Preservation Expenditures ALCP - MAG ALCP Projects Expenditures ARTS - County Arterials Expenditures SAFE - Safety Projects Expenditures TPLN - Transportation Planning Expenditures INTL - Intelligent Trans Syst ITS Expenditures TADM - Transportation Administration Expenditures CAPY - Capacity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted - - - Revised vs Adopted Variance 111,672 111,672 111,672 111,672 Variance % 0.0% 0.0% 574,427 574,427 420,000 76,054 496,054 219,971 219,971 593,000 593,000 173,000 (76,054) 96,946 41.2% -100.0% 19.5% 56,530,667 70,489,054 127,019,721 63,501,718 58,489,784 121,991,502 62,205,981 57,090,047 119,296,028 72,123,947 52,887,238 125,011,185 8,622,229 (5,602,546) 3,019,683 13.6% -9.6% 2.5% 1,450 4,351 3,623,781 5,737 3,347,416 139,945 15,562 128,875 51 187,624 11,234,524 5,381,000 23,096,696 21,001,500 2,920,318 7,115,131 13,595,091 7,293,800 26,028,500 36,685,100 1,912,800 2,931,804 15,683,600 0.0% 0.0% 35.5% 0.0% 12.7% 0.0% 0.0% 0.0% 0.0% 0.0% 74.7% SPAR - System Preservation and Expenditures 14,466,478 16,785,000 12,470,767 19,096,031 2,311,031 Reconstruction TMAN - Transportation System Expenditures 10,811,711 33,957,000 17,466,558 42,652,800 8,695,800 Management Fund 234 Total Uses 43,967,505 100,221,196 53,567,865 131,756,231 31,535,035 900 - Eliminations Expenditures NRNP - Non Recurring Non Project (70,403,183) (46,191,794) (46,191,794) (47,276,758) (1,084,964) Fund 900 Total Uses (70,403,183) (46,191,794) (46,191,794) (47,276,758) (1,084,964) Total Uses $ 101,158,470 $ 176,516,958 $ 126,892,070 $ 210,195,330 $ 33,678,372 570 13.8% 25.6% 31.5% 2.3% 2.3% 19.1% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Staffing by Program and Activity Activity Budget and Financial Services B Business Application Dev Supp B Elected and Statutory officials M Emergency Traffic Management Enviornmental Clearance Executive Management O Facilities Management F Improvement District Admin Land Surveying Services Materials Technology Operations Support S Procurement P Project Partnerships Real Time Traffic Management T Records Management R Right of Way Regulation Road and ROW Maintenance R Roads Structures Stds Dsgn Technology Support T Traff Deign and Studies Traff Signal and its Field Svs Traffic Management Traffic Operations Transportation Contruction Mgt Transportation Outreach Comm Transportation Project Mgt Transportation System T Transportation System Planning Utilities Engineering Department Total FY 2016 Adopted 11.00 17.00 1.00 2.00 3.00 3.00 4.00 1.00 17.00 9.00 2.00 10.00 8.00 1.00 13.00 155.00 16.00 8.00 21.00 10.00 5.00 57.00 11.00 6.00 9.00 8.00 8.00 416.00 FY 2017 Revised 10.00 18.00 1.00 1.00 2.00 24.00 8.00 38.00 1.00 194.00 9.00 119.00 425.00 571 FY 2017 Forecast 10.00 17.00 1.00 1.00 2.00 24.00 9.00 38.00 1.00 194.00 9.00 117.00 423.00 FY 2018 Adopted 10.00 17.00 1.00 1.00 2.00 24.00 9.00 37.00 1.00 196.00 9.00 116.00 423.00 Revised vs Adopted Variance Var % 0.0% (1.00) -5.6% 0.0% N/A N/A 0.0% 0.0% N/A N/A N/A 0.0% 1.00 12.5% N/A (1.00) -2.6% 0.0% N/A 2.00 1.0% N/A 0.0% N/A N/A N/A N/A N/A N/A N/A (3.00) -2.5% N/A N/A (2.00) -0.5% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Assistant Administrative Manager Administrative Staff Supv Administrative Supervisor Administrator Applications Development Mgr Business/Systems Analyst Communicatn Ofcr/Govt Liaison Communicatn Officer Supervisor Construction Maintenance Supv Crew Leader Database Administrator Development Svcs Technician Development Svcs Technician Ld Development Svcs Technician Sr Director - Transportation Dispatcher Engineer Engineer Associate Senior Engineer Senior Engineering Associate Engineering Manager Engineering Specialist Engineering Supervisor Engineering Support Branch Mgr Engineering Technician Equipment Operator Exec Assistant to Director Field Operations Supervisor Finance Manager - Large Finance Support Supervisor Finance/Business Analyst General Laborer General Maintenance Worker GIS Programmer/Analyst - Sr/Ld Grant-Contract Administrator Heavy Equipment Operator Heavy Equipment Operator Sr Help Desk Coordinator Highway/Flood Operations Supt Inspection Division Manager Inspection Supervisor Inspector IT Division Manager IT PMO Manager IT Program Manager IT Project Manager Legislative Analyst Management Analyst Management Assistant Materials Testing Supervisor Materials Testing Technician Media Specialist Office Assistant Office Assistant Specialized Operations Supervisor - PW Operations/Program Manager Operations/Program Supervisor FY 2016 Adopted 3.00 2.00 12.00 1.00 2.00 1.00 1.00 1.00 7.00 2.00 8.00 15.00 1.00 1.00 2.00 23.00 12.00 3.00 15.00 6.00 2.00 13.00 45.00 1.00 9.00 1.00 2.00 3.00 1.00 29.00 1.00 2.00 22.00 4.00 1.00 3.00 3.00 15.00 1.00 1.00 1.00 2.00 1.00 3.00 1.00 5.00 2.00 10.00 7.00 3.00 2.00 FY 2017 Revised 3.00 1.00 9.00 1.00 2.00 1.00 1.00 1.00 8.00 2.00 8.00 15.00 1.00 2.00 1.00 1.00 1.00 3.00 23.00 3.00 3.00 13.00 3.00 19.00 6.00 4.00 9.00 44.00 1.00 10.00 1.00 2.00 3.00 27.00 1.00 23.00 4.00 1.00 3.00 1.00 3.00 15.00 1.00 1.00 2.00 2.00 4.00 1.00 1.00 5.00 2.00 8.00 9.00 1.00 2.00 572 FY 2017 Forecast 3.00 1.00 9.00 1.00 2.00 1.00 1.00 1.00 8.00 2.00 8.00 15.00 1.00 2.00 1.00 1.00 1.00 3.00 25.00 1.00 14.00 3.00 20.00 6.00 4.00 9.00 44.00 1.00 10.00 1.00 2.00 3.00 27.00 1.00 23.00 4.00 1.00 3.00 1.00 3.00 15.00 1.00 1.00 1.00 2.00 4.00 1.00 1.00 5.00 2.00 8.00 9.00 1.00 2.00 FY 2018 Adopted 3.00 1.00 9.00 1.00 1.00 2.00 1.00 1.00 1.00 8.00 2.00 8.00 15.00 1.00 2.00 1.00 1.00 1.00 3.00 24.00 3.00 2.00 13.00 2.00 19.00 6.00 3.00 8.00 44.00 1.00 10.00 1.00 2.00 3.00 27.00 1.00 23.00 4.00 1.00 3.00 1.00 3.00 15.00 1.00 1.00 1.00 2.00 4.00 1.00 1.00 5.00 2.00 8.00 8.00 1.00 1.00 2.00 Revised vs Adopted Variance 1.00 1.00 (1.00) (1.00) (1.00) (1.00) (1.00) (1.00) 1.00 - Var % 0.0% 0.0% 0.0% N/A 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 4.3% 0.0% -33.3% 0.0% -33.3% 0.0% 0.0% -25.0% -11.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% -50.0% 0.0% N/A 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% -11.1% N/A 0.0% 0.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Staffing by Market Range Title (continued) Market Range PC/LAN Technician PC/LAN Technician Sr/Ld Planner Planner Senior Planning Division Manager Planning Supervisor Procurement Officer - Dept Procurement Specialist Procurement Supervisor - Dept Program Coordinator Programmer/Analyst Programmer/Analyst - Sr/Ld Road Technician Special Projects Manager Survey Aide Survey Manager Survey Party Chief Survey Technician System Administrator System Administrator - Sr/Ld Technical Support Manager Telecomm Engineer - Sr/Ld Title Examiner Traffic Signal Supervisor Traffic Signal Technician Training Supervisor Transportation Division Mgr Warehouse/Inventory Spec Lead Warehouse/Inventory Specialist Web Designer/Developer Web Designer/Developer - Sr/Ld Department Total FY 2016 Adopted FY 2017 Revised 5.00 1.00 2.00 1.00 2.00 3.00 1.00 3.00 2.00 3.00 44.00 2.00 1.00 5.00 4.00 2.00 1.00 1.00 3.00 1.00 9.00 1.00 1.00 2.00 1.00 1.00 416.00 FY 2017 Forecast 3.00 2.00 3.00 2.00 2.00 1.00 3.00 1.00 4.00 2.00 3.00 44.00 1.00 2.00 1.00 5.00 5.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 425.00 FY 2018 Adopted 3.00 2.00 2.00 2.00 2.00 1.00 4.00 1.00 4.00 2.00 3.00 44.00 1.00 2.00 1.00 5.00 5.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 423.00 3.00 2.00 2.00 2.00 2.00 1.00 4.00 1.00 4.00 2.00 3.00 44.00 1.00 2.00 1.00 5.00 5.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 2.00 1.00 1.00 1.00 1.00 423.00 Revised to Adopted Variance Var % 0.0% 0.0% (1.00) -33.3% 0.0% N/A 0.0% 0.0% 1.00 33.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% 1.00 100.0% 0.0% 0.0% 0.0% 0.0% (2.00) -0.5% Staffing by Fund Fund 232 Transportation Operations Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance 425.00 423.00 423.00 (2.00) -0.5% 416.00 425.00 423.00 423.00 (2.00) -0.5% Budget Highlights General Fund (100) Operating  Var % 416.00 Increase of $111,672 in expenditures for the allocation of Improvement District funding. Transportation Grants Fund (223) Non Recurring Non Project  Grant reconciliation of revenue and expenditures of $593,000. Transportation Operations Fund (232) Operating  Increase of $5,763,562 in Revenue for State Shared HURF.  Increase of $333,857 in Revenue for State Shared Vehicle License Tax.  Increase of $60,000 in Revenue for Licenses & Permits.  Increase of $60,110 in Revenue for Miscellaneous.  Increase of $1,100 in Revenue for Intergovernmental Charges for Services. 573 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation  Increase Internal Service Charges by $10,895 for the impact of the changes in base telecommunication.  Increase Internal Service Charges by $39,248 for the impact of the changes in radio charges.  Increase Internal Service Charges by $125,224 for the impact of the changes in risk management charges.  Decrease Internal Service Charges by $174,476 for the impact of changes in Central Services Cost Allocations.  Increase of $1,000,000 in expenditures for Bridge Preservation.  Increase of $750,000 in expenditures for Drainage Studies.  Increase of $34,389 in expenditures for Other Supplies and Services.  Increase of $7,392,280 in expenditures for Roadway Maintenance.  Decrease of $555,331 in Personnel Service expenditures. Transportation Operations Fund (232) Non Recurring Non Project  Increase of $1,320,750 in expenditures for Software Upgrades.  Increase of $108,000 in expenditures for Air Conditioner Replacement.  Increase of $253,500 in expenditures for Non-Capital Equipment.  Increase of $430,000 in expenditures for Parking Lot Renovations.  Increase of $451,368 in expenditures for other IT Non Recurring.  Fund transfer of $47,276,758 to Transportation Capital Project Fund (234).  Increase of $25,000 in expenditures for Other Supplies.  Increase of $3,021,862 in expenditures for Renovation. Transportation Capital Project Fund (234)  Increase of $2,450,417 in revenue for Capacity.  Increase of $2,906,815 in revenue for Dust Mitigation.  Increase of $15,899,097 in revenue for MAG ALCP Projects.  Increase of $36,685,100 in expenditures for Capacity.  Increase of $7,293,800 in expenditures for Dust Mitigation.  Increase of $26,028,500 in expenditures for MAG ALCP Projects.  Increase of $19,096,031 in expenditures for System Preservation and Reconstruction.  Increase of $42,652,800 in expenditures for Transportation System Management. 574 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Programs and Activities Transportation System Program The purpose of the Transportation System Program is to provide a transportation system to the public so they can travel in a safe and reliable manner. Activities that comprise this program include:  Roadway Maintenance  Traffic Management  Transportation Systems Roadway Maintenance Activity The purpose of the Roadway Maintenance Activity is to provide transportation infrastructure maintenance, repair and emergency response services so people can travel safely and efficiently. Mandates: Arizona Constitution Article 9, Section 14 defines the use and distribution of vehicle, user, and gasoline and diesel tax receipts to local jurisdictions; A.R.S. §28 establishes rules for tax distributions to counties, establishes the Regional Transportation Plan, and establishes regulations regarding the building of county highways and bridges. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of maintenance work orders resolved in expected time frame per standards. N/A 100% 100% 100% - 0.0% Result Percent of lane miles that have a Pavement Condition Rating (PCR) of 85% or higher. N/A 61.1% 61.1% 61.1% - 0.0% Output Output Demand Number of maintained and repaired lane miles provided. Number of maintenance work orders resolved. Number of lane miles requested to be maintained and repaired. N/A N/A N/A 700 10,000 800 700 10,000 800 700 10,000 800 - 0.0% 0.0% 0.0% Expenditure Ratio Cost per maintained and repaired lane mile provided. N/A $ 61,469.70 $ 61,589.69 $ 56,856.23 $ (4,613.47) -7.5% Revenue TOTAL SOURCES $ 1,674,007 $ 3,830,000 $ 9,445,293 $ 310,000 $ (3,520,000) -91.9% TOTAL USES $ 27,089,861 $ 43,028,788 $ 43,112,784 $ 39,799,359 $ (3,229,429) -7.5% Expenditure Activity Narrative: As part of the Department’s Managing for Results redesign, Transportation is requesting new performance measures for FY 2018. Some of the data has been marked with a status of “Not Available” as a result. Traffic Management Activity The purpose of the Traffic Management Activity is to provide management of the Maricopa County roadways and traffic information so the traveling public can determine the most efficient pathways to their destinations. Mandates: Arizona Constitution Article 9, Section 14 defines the use and distribution of vehicle, user, and gasoline and diesel tax receipts to local jurisdictions; A.R.S. §28 establishes rules for tax distributions to counties, establishes the Regional Transportation Plan, and establishes regulations regarding the building of county highways and bridges. 575 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of corridors with the percent increase in average travel time less than the percent increase in traffic volume. N/A N/A N/A N/A N/A N/A Output Output Demand Number of new signals provided. Number of signals optimizations provided. Number of new signals requested to be installed through the planning process. N/A N/A N/A 3 N/A 3 3 N/A 3 3 N/A 3 N/A - 0.0% N/A 0.0% Demand Expenditure Ratio Number of signals reqested to be optimized. Cost per new signal provided. N/A N/A 80 $2,151,587.33 80 $1,896,387.67 80 $1,783,692.67 N/A 0.0% N/A TOTAL SOURCES N/A $ Revenue 413,254 $ 294,198 $ 618,300 6,454,762 $ 5,689,163 $ 5,351,078 $ 205,046 49.6% $ (1,103,684) -17.1% Expenditure TOTAL USES $ 956,072 $ Activity Narrative: As part of the Department’s Managing for Results redesign, Transportation is requesting new performance measures for FY 2018. Some of the data has been marked with a status of “Not Available” as a result. Transportation System Activity The purpose of the Transportation System Activity is to provide roadway infrastructure within Maricopa County. Mandates: Arizona Constitution Article 9, Section 14 defines the use and distribution of vehicle, user, and gasoline and diesel tax receipts to local jurisdictions; A.R.S. §28 establishes rules for tax distributions to counties, establishes the Regional Transportation Plan, and establishes regulations regarding the building of county highways and bridges. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Rev vs Adopted Variance Var % Result Percent of lane miles opened on-time (within 10 calendar days of expected road opening). N/A N/A N/A N/A N/A N/A Result Output Output Demand Percent of structures opened on-time. Number of lane miles opened and available for drivers. Number of structures opened and available for drivers. Number of lane miles requested through the planning process. N/A N/A N/A N/A N/A N/A N/A 14 N/A N/A N/A 14 N/A N/A N/A 14 N/A N/A N/A N/A N/A N/A N/A N/A Demand Number of structures requested through the planning process. N/A N/A N/A N/A N/A N/A Expenditure Ratio Cost per lane mile opened. N/A N/A N/A N/A N/A N/A TOTAL SOURCES N/A $ 18,870,534 $ 15,703,278 $ 22,046,329 $ TOTAL USES N/A $ 110,790,252 Revenue 3,175,795 16.8% $ 34,209,712 30.9% Expenditure $ 633,316,611 $ 144,999,964 Activity Narrative: As part of the Department’s Managing for Results redesign, Transportation is requesting new performance measures for FY 2018. Some of the data has been marked with a status of “Not Available” as a result. 576 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Appropriated Budget Reconciliations General Fund (100) Operating Expenditure Revenue FY 2017 Adopted Budget $0 $0 FY 2017 Revised Budget $0 $0 FY 2018 Baseline Budget $0 $0 Reallocations: Reallocations: Agenda Item Realloc Improvement District from NonDept to Transportation NA Reallocations Total $111,672 $111,672 Reallocations Total $111,672 FY 2018 Adopted Budget Percent Change From Baseline $111,672 $0 NA NA Expenditure Revenue $320,000 $320,000 $100,000 $100,000 $100,000 $100,000 Transportation Grants Fund (223) Non Recurring Non Project FY 2017 Adopted Budget Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item C-20-16-027-G-0110 Tribal Gaming Grants 2017 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2017 Revised Budget $100,000 $100,000 $420,000 $420,000 ($320,000) ($320,000) ($100,000) ($100,000) ($420,000) ($420,000) ($420,000) ($420,000) $0 $0 $593,000 $593,000 $593,000 $593,000 $593,000 $593,000 $593,000 $593,000 NA NA Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA C-20-16-027-G-0110 Tribal Gaming Grants 2017 Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Baseline Budget Grants, Donations and Intergovernmental Agreements: Grants: Agenda Item Grant Reconciliation NA Grants Total Grants, Donations and Intergovernmental Agreements Total FY 2018 Adopted Budget Percent Change From Baseline 577 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Grants Fund (223) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Adopted Revised Forecast Adopted FY 2017 FY 2017 FY 2017 FY 2018 (10,459) $ 118,077 143,711 Non-Recurring Total Sources: Actual FY 2016 - 441,141 $ 584,852 $ 320,000 $ 496,054 $ 373,855 153,849 - 373,855 496,054 $ (35) $ - - 320,000 $ 118,077 593,000 $ 593,000 Uses Non-Recurring 574,427 320,000 219,971 593,000 $ Structural Balance $ 143,711 $ - $ - $ - $ - Accounting Adjustments $ (1) $ - $ - $ - $ - $ (35) $ (35) $ $ 578 $ $ 496,054 219,971 574,427 118,077 118,077 $ $ $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance 320,000 496,054 Total Uses: 118,077 118,077 $ $ 153,849 153,849 $ $ $ 593,000 153,849 153,849 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Operations Fund (232) Operating Expenditure Revenue FY 2017 Adopted Budget $63,501,718 $118,792,556 FY 2017 Revised Budget $63,501,718 $118,792,556 FY 2018 Baseline Budget $63,501,718 $118,792,556 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $10,895 Bridge Preservation NA $1,000,000 Central Service Cost Allocation NA ($174,476) Drainage Studies NA $750,000 Other Supplies and Services NA $34,389 Radio Charges Adjustment NA $39,248 Risk Management Adjustment NA $125,224 Roadway Maintenance NA $7,392,280 Base Adjustments Total $9,177,560 Base Adjustments Total $9,177,560 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Net Change to Other Personnel NA Other Employee Salary Adjustments NA $178,213 Personnel Savings NA ($1,105,728) Employee Salary Adjustments Total $372,184 ($555,331) Employee Compensation and Benefits Total ($555,331) General Revenues: General Revenues: Agenda Item Other Charges for Services NA $121,210 State Shared Highway User Revenue NA $5,763,562 State-Shared Vehicle License Tax NA General Revenues Total $333,857 - $6,218,629 $72,123,947 $125,011,185 13.58% 5.23% General Revenues Total $6,218,629 FY 2018 Adopted Budget Percent Change From Baseline 579 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Operations Fund (232) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $58,489,784 $3,540,000 Capital Improvement Program: Capital Improvement Program: Agenda Item Sale of HURF Land to County for ITRJ C-70-17-009-3-00 $5,250,000 Capital Improvement Program Total $5,250,000 Capital Improvement Program Total $5,250,000 FY 2017 Revised Budget $58,489,784 $8,790,000 Capital Improvement Program: Capital Improvement Program: Agenda Item Sale of HURF Land to County for ITRJ C-70-17-009-3-00 ($5,250,000) Capital Improvement Program Total ($5,250,000) Capital Improvement Program Total ($5,250,000) Non Recurring: Non Recurring: Agenda Item Other Non Recurring NA $0 Reduction in Transfer NA ($58,489,784) Non Recurring Total Non Recurring Total FY 2018 Baseline Budget ($3,540,000) ($58,489,784) ($3,540,000) ($58,489,784) ($3,540,000) $0 $0 Information and Communications Technology: Technology Non-Project: Agenda Item Other IT Non Recurring NA $451,368 Software/Upgrade(s) NA $1,320,750 Technology Non-Project Total $1,772,118 Information and Communications Technology Total $1,772,118 Non Recurring: Non Recurring: Agenda Item Air Conditioner Replacement(s) NA $108,000 Fund Transfer NA $47,276,758 Non-Capital Equipment NA $253,500 Other Supplies NA $25,000 Parking Lot Renovation(s) NA $430,000 NA $3,021,862 $51,115,120 Renovation(s) Non Recurring Total Non Recurring Total $51,115,120 FY 2018 Adopted Budget Percent Change From Baseline 580 $52,887,238 $0 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Operations Fund (232) Fund Balance Summary Beginning Spendable Fund Balance $ Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 37,472,013 $ 20,414,904 $ 20,414,904 $ 27,217,351 $ 42,562,704 Sources Operating Non-Recurring Total Sources: $ 115,463,567 118,792,556 118,792,556 120,601,381 1,301,505 3,540,000 8,790,000 14,040,000 116,765,072 $ 122,332,556 $ 127,582,556 $ 134,641,381 125,011,185 $ 125,011,185 Uses Operating 56,530,667 63,501,718 63,501,718 62,205,981 Non-Recurring 70,489,054 58,489,784 58,489,784 57,090,047 72,123,947 52,887,238 Total Uses: $ 127,019,721 $ 121,991,502 $ 121,991,502 $ 119,296,028 $ 125,011,185 Structural Balance $ 58,932,900 $ 55,290,838 $ 55,290,838 $ 58,395,400 $ 52,887,238 Accounting Adjustments $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ (13) $ 27,217,351 27,217,351 $ $ - 20,755,958 20,755,958 581 $ $ $ - 26,005,958 26,005,958 $ $ $ - 42,562,704 42,562,704 $ $ $ - 42,562,704 42,562,704 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Capital Projects (234) Capital Improvements Expenditure Revenue FY 2017 Adopted Budget $100,221,196 $18,085,534 FY 2017 Revised Budget $100,221,196 $18,085,534 Capital Improvement Program: Capital Improvement Program: Agenda Item Capacity (CAPY) NA ($21,001,500) $0 Capital Improvement Program Adjustment NA ($28,477,696) ($14,189,519) System Preservation and Reconstruction (SPAR) NA ($16,785,000) Transfer to Capital Projects Fund NA $0 Transportation System Management (TMAN) NA Capital Improvement Program Total Capital Improvement Program Total FY 2018 Baseline Budget ($3,896,015) ($33,957,000) ($100,221,196) ($18,085,534) ($100,221,196) ($18,085,534) $0 $0 Capital Improvement Program: Capital Improvement Program: Agenda Item Capacity (CAPY) NA $36,685,100 $2,450,417 Dust Mitigation (DMIT) NA $7,293,800 $2,906,815 MAG ALCP Projects (ALCP) NA $26,028,500 $15,899,097 System Preservation and Reconstruction (SPAR) NA $19,096,031 Transportation System Management (TMAN) NA Capital Improvement Program Total $42,652,800 $131,756,231 Capital Improvement Program Total FY 2018 Adopted Budget Percent Change From Baseline 582 $21,256,329 $131,756,231 $21,256,329 $131,756,231 $21,256,329 NA NA Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Transportation Transportation Capital Projects (234) (continued) Non Recurring Non Project Expenditure Revenue FY 2017 Adopted Budget $0 $46,191,794 FY 2017 Revised Budget $0 $46,191,794 Capital Improvement Program: Capital Improvement Program: Agenda Item Transfer to Capital Projects Fund NA ($46,191,794) Capital Improvement Program Total ($46,191,794) Capital Improvement Program Total ($46,191,794) FY 2018 Baseline Budget $0 $0 Non Recurring: Non Recurring: Agenda Item Fund Transfer NA $47,276,758 Non Recurring Total - $47,276,758 FY 2018 Adopted Budget $0 $47,276,758 Percent Change From Baseline NA NA Non Recurring Total $47,276,758 Transportation Capital Projects Fund (234) Fund Balance Summary Beginning Spendable Fund Balance $ Sources Operating Adopted Revised Forecast Adopted FY 2017 FY 2017 FY 2017 FY 2018 61,517,659 $ 94,667,889 - Non-Recurring Total Sources: Actual FY 2016 - 76,258,020 $ 76,258,020 $ 64,277,328 $ 64,277,328 $ $ 60,753,879 100,994,204 - 60,753,879 64,277,328 $ 93,808,190 - - 64,277,328 $ 94,667,889 68,533,087 $ 68,533,087 Uses Non-Recurring 43,967,505 Total Uses: $ Structural Balance $ Accounting Adjustments $ $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 43,967,505 100,221,196 $ 100,221,196 53,567,865 100,221,196 $ 100,221,196 $ 53,567,865 131,756,231 $ 131,756,231 $ - $ - $ - $ - 16 $ - $ - $ - $ - 93,808,190 93,808,190 $ - $ 58,724,021 58,724,021 583 $ $ 58,724,021 58,724,021 $ $ 100,994,204 100,994,204 $ $ 37,771,060 37,771,060 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Treasurer Analysis by Samantha Carter, Budget Analyst Summary Mission The Mission of the Treasurer is to provide receipt and safekeeping of all taxes collected upon real and personal property of the county, all public monies arising from any source or accruing under the provisions of law to the county, all money belonging to the state or to the county until disbursed according to law; to keep an account of the receipt and expenditure of such money as required by law; and, to compile and maintain reports of separate funds and appropriations showing whole receipts and expenditures to county residents and to county agencies, school districts and other sub-political jurisdictions, as mandated by state and federal law, so they can receive public services and agencies and school districts can fund their operations. Vision Maricopa County residents will have convenient accessibility to pay their fair share of taxes using online technology to access real-time information and make payments. The Treasurer will secure these monies and the State, county agencies, school districts, and cities and towns will have timely access to monies needed for operating expenses. Strategic Goals Regional Services By June 30, 2020, the Treasurer’s Office will reduce by mail and in office payment transactions by 15% by increasing awareness of electric payment options. Status: The Treasurer’s Office has consistently increased online payments and has launched an awareness program. Regional Services By June 30, 2018, the Treasurer’s Office will increase the number of parcels enrolled to receive paperless statements to 10%, a percentage that will be reviewed following a study to be completed by the end of FY 2016. Status: The Treasurer’s Office has formed an exploratory committee to implement paperless billing. 584 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Sources and Uses by Program and Activity FY 2016 FY 2017 Activity Actual Revised Revenues POTA - Public Outreach 45,387 344,341 Revenues Total Sources $ 45,387 $ 344,341 Expenditures INFR - Infrastructure 98,753 119,403 MPOS - Elected and Statutory officials 112,856 114,715 ODIR - Executive Management 300,847 281,961 POTA - Public Outreach 2,054,290 3,763,023 PPTX - Property Tax Collection 1,657,193 1,648,710 RISK - Risk Premiums 14,604 11,758 TACC - Accounting 671,702 225,527 TINV - Investments 148,214 137,262 TOUT - Treasurer Outreach (29) Expenditures Total Uses $ 5,058,430 $ 6,302,359 FY 2017 FY 2018 Forecast 353,091 $ 353,091 119,970 108,693 321,909 3,744,462 1,715,522 11,760 5,261 144,621 $ 6,172,198 Adopted 344,341 $ 344,341 150,273 112,254 325,982 3,632,600 1,378,341 11,515 688,373 149,606 $ 6,448,944 Variance $ 30,870 (2,461) 44,021 (130,423) (270,369) (243) 462,846 12,344 $ 146,585 Revised vs Adopted FY 2017 Forecast 48,750 304,341 $ 353,091 4,516,026 28,547 1,303,394 301,919 22,312 $ 6,172,198 FY 2018 Adopted 40,000 304,341 $ 344,341 4,648,383 26,977 1,388,898 336,767 47,919 $ 6,448,944 Variance $ (3,367) (4,265) 161,114 (6,897) $ 146,585 Variance % 0.00% 0.00% 0.26 (0.02) 0.16 (0.03) (0.16) (0.02) 2.05 0.09 2.33% Sources and Uses by Category Budget Object Revenues Charges For Services Revenues Miscellaneous Expenditures Personal Services Expenditures Supplies Expenditures Other Services Expenditures Leases and Rentals Expenditures Travel and Transportation Expenditures Utilities Expenditures Capital Outlay FY 2016 Actual 45,387 Total Sources $ 45,387 4,680,815 16,501 186,874 168,014 3,409 180 2,637 Total Uses $ 5,058,430 FY 2017 Revised 40,000 304,341 $ 344,341 4,651,750 26,977 1,393,163 175,653 54,816 $ 6,302,359 Revised vs Adopted Variance % 0.00% 0.00% 0.00% -0.07% 0.00% -0.31% 91.72% -12.58% 0.00% 0.00% 2.33% Sources and Uses by Fund and Function Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 741 - Taxpayer Information Revenues OPER - Operating Fund 741 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Expenditures TPP0 - Treasurer Printing & Postage Fund 100 Total Uses 741 - Taxpayer Information Expenditures OPER - Operating Fund 741 Total Uses Total Uses FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted $ 45,387 45,387 $ 45,387 304,341 304,341 344,341 304,341 304,341 353,091 304,341 304,341 344,341 $ 5,058,430 5,058,430 $ 5,063,878 35,000 899,140 5,998,018 $ 5,027,992 35,000 840,751 5,903,743 $ 5,245,463 899,140 6,144,603 $ 5,058,430 $ 304,341 304,341 6,302,359 $ 268,455 268,455 6,172,198 $ 304,341 304,341 6,448,944 $ 40,000 40,000 585 $ 48,750 48,750 $ 40,000 40,000 Revised vs Adopted Variance Variance % $ - 0.00% 0.00% $ - 0.00% 0.00% 0.00% $ 181,585 (35,000) 146,585 $ 146,585 3.59% -100.00% 0.00% 2.44% 0.00% 0.00% 2.33% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Staffing by Program and Activity Activity FY 2016 Adopted Accounting T Elected and Statutory officials M Executive Management O Investments T Property Tax Collection P Public Outreach P Department Total 7.00 1.00 2.00 1.00 18.40 25.60 55.00 FY 2017 Revised 10.00 1.00 2.00 1.00 18.00 29.00 61.00 FY 2017 Forecast FY 2017 Revised FY 2017 Forecast FY 2018 Adopted 9.00 1.00 2.00 1.00 21.00 30.00 64.00 9.00 1.00 2.00 1.00 21.00 30.00 64.00 Revised vs Adopted Variance Var % (1.00) -10.0% 0.0% 0.0% 0.0% 3.00 16.7% 1.00 3.4% 3.00 4.9% Staffing by Market Range Title Market Range Accountant Accounting Specialist Admin/Operations Specialist Administrative Staff Supv Administrative Supervisor Applications Development Mgr Business/Systems Analyst-Sr/Ld Chief Deputy - Treasurer Data Architect Elected Exec Asst to Elected Official Finan Compliance Admin - Cnty Finan/Business Analyst -County Finance Manager - County Human Resources Associate Human Resources Specialist IT Consultant IT Program Manager Legal Assistant Management Analyst Management Assistant Office Assistant Office Assistant Specialized PC/LAN Technician PC/LAN Technician Sr/Ld Programmer/Analyst Programmer/Analyst - Sr/Ld Software Architect Software Sys Engineer - Sr/Ld Systems Admin & Analysis Mgr Treasurer Manager Treasurer Supervisor Treasurer's Portfolio Manager Department Total FY 2016 Adopted 4.00 6.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 8.00 1.00 1.00 2.00 2.00 1.00 1.00 5.00 2.00 1.00 55.00 3.00 3.00 5.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 2.00 4.00 11.00 2.00 2.00 2.00 1.00 1.00 5.00 2.00 1.00 61.00 FY 2018 Adopted 2.00 3.00 5.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 2.00 4.00 1.00 11.00 2.00 2.00 4.00 1.00 1.00 1.00 5.00 2.00 1.00 64.00 2.00 3.00 5.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 2.00 4.00 1.00 11.00 2.00 2.00 4.00 1.00 1.00 1.00 5.00 2.00 1.00 64.00 Revised vs Adopted Variance Var % (1.00) -33.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N/A 0.0% 0.0% 0.0% N/A 0.0% 0.0% N/A 0.0% 0.0% 1.00 N/A 0.0% N/A 0.0% 0.0% 2.00 100.0% 0.0% 1.00 N/A 0.0% 0.0% 0.0% 0.0% 3.00 4.9% Staffing by Fund Fund 100 General Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 55.00 61.00 64.00 64.00 3.00 4.9% 55.00 61.00 64.00 64.00 3.00 4.9% Budget Highlights:  Increase Internal Service Charges by $27,496 for the impact of the changes in the base-level telecommunication charges.  Decrease Internal Service Charges by $243 for the impact of the changes in the risk management charges.  Increase base adjustments by $156,114 for software maitenance costs. 586 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Programs and Activities Accounting and Investments Program The purpose of the Accounting and Investments Program is to provide accounting and investment services to the state, county, school districts, other political subdivisions, and cities and towns so they can have the operational resources necessary to conduct their business. Activities that comprise this program include:  Accounting Activity  Investment Activity Accounting Activity The purpose of the Accounting Activity is to provide banking and fiduciary services; such as recording, safekeeping and apportionment of monies and financial information to the State, political subdivisions, and cities and towns so they can receive timely and accurate funding to conduct their operations and make informed business decisions, manage resources, and report results. Mandates: A.R.S. §42-18001 which states the County Treasurer as ex officio tax collector and shall collect all property taxes, apportion the taxes to the respective funds on or before the end of each month, and execute to the state a bond; Title 42 (Taxation), Chapter 18, Articles 1 thru 9 which states tax collection and enforcement. A.R.S. §42-18055 which states when a tax is paid, the County Treasurer will record the date of payment and credit the payment to the person or property that is liable for the tax; A.R.S. §42-18056 which states the process of accepting a partial payment or payments of the tax, and if any part of the tax or any installment remains unpaid at the date of delinquency, the delinquency relates only to the amount remaining unpaid, and the issuing of a receipt stating that it covers a partial payment of taxes; A.R.S. §42-18061 which states the process of refund of overpayment due to change in tax roll and reversion of unclaimed refund; A.R.S. §42-18116 which states that the purchaser of a tax lien will pay the purchase price in cash at the time of sale. If the purchaser fails to pay the amount due the County Treasurer may resell the tax lien if the sale has not been closed. If the sale has been closed the Treasurer may either advertise for resale, or recovery on reneged bid; and the purchaser shall pay a processing fee; A.R.S. §42-18121 which states payment of subsequent taxes by certificate holder; A.R.S. §42-18122 which states if a tax lien is assigned to the state, the County Treasurer shall sell, assign and deliver the certificate of purchase to any person who pays to the County Treasurer the whole amount then due under the certificate, including interest, penalties and charges, and in addition the entire amount of subsequent taxes assessed on the property described in the certificate; A.R.S. §42-18151 which states who may redeem real property tax liens; persons under disability; persons owning partial interest; A.R.S. §4218152 which states when a lien may be redeemed; A.R.S. §42-18153 which states the amount required for redemption; A.R.S. §42-18154 which states the process the County Treasurer shall issue to the person a certificate of redemption, issuance, the contents and fee. A.R.S. §42-18401 which states collection of personal property tax by seizure and sale; A.R.S. §41-1279.21 which states powers and duties of auditor general relating to counties, school districts and community colleges; A.R.S. §35-327 which states Treasurer’s duties, safekeeping of securities; warrants of financial officers; earnings; exemptions; and responsibilities. A.R.S. §11-273 which states the Treasurer shall sell the bonds under the direction and with the approval of the Board for not less than par and accrued interest, and the proceeds of the sale shall be used exclusively for the purpose for which issued and as stated in the resolution; A.R.S. §11-274 which states that the Treasurer shall keep a register of all bonds sold by number, date of sale, amount, date of maturity and the name and address of the purchaser; A.R.S. §11275 which states Tax levy to pay bonds and interest; debt service fund; A.R.S. §11-414 which states monthly statement of fees earned and disposition of fees; A.R.S. §11-475 which states the process and exemption of recorder fees; §11-492 which states that all taxes collected upon real and personal property 587 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer of the County, and all public monies arising from any source, or accruing under the provisions of law to a county, shall be paid into the treasury of the County and the County Treasurer shall apportion and apply the same to the several special and general funds as provided by law; A.R.S. §11-493 which states the duties of the County Treasurer; A.R.S. §11-494 which states that the Treasurer shall issue a receipt for all monies the Treasurer receives as Treasurer or as tax collector; A.R.S. §11-497 which states the disbursement of forest reserve monies for the benefit of public schools and public roads of the county as the board of supervisors may direct; A.R.S. §11-501 which states that the Treasurer shall report accounts of collection, custody and disbursement of public revenue to the Board of Supervisors; A.R.S. §11-502 which states that upon receipt of an order from the state treasurer requiring the money in the County treasury belonging to the state or collected for it to be transmitted to the state treasury; A.R.S. §11-503 which states if the Treasurer neglects or refuses to settle or report as required by law, the Treasurer shall forfeit and pay to the County the sum of five hundred dollars for each act of neglect or refusal; A.R.S. §11-504 which states the process for correction of errors; . A.R.S. §11-605 which states warrants drawn by a political subdivision on the County Treasurer; A.R.S. §11-631 which states the policy on warrants on the County Treasurer and records; A.R.S. §11-632 which states the policy of issuance of duplicate warrants; A.R.S. §11-634 which states that when the Board of Supervisors, the County Superintendent of Schools, or a special district presents a warrant or substitute check for payment, the County Treasurer shall pay it and make a charge against the appropriate account; A.R.S. §11-635 which states definition of warrants and substitute checks unpaid for lack of funds; A.R.S. §11-639 which states as monies become available and are in amounts sufficient to justify redeeming unpaid warrants, the County Treasurer shall redeem these unpaid warrants in the date order in which they were originally registered; A.R.S. §11-640 which states that when the Treasurer pays a warrant on which interest is due, the Treasurer shall record the amount of interest paid in the register or call warrant list. The amount of such interest shall be entered on the Treasurer’s account separate from the principal. Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Result Result Output Output Output Output Demand Expenditure Ratio Expenditure Percent of automatically postings to the Treasurer General Ledger application. Percent of manual warrants processed. Percent of Treasurer Receipts processed within two business days. Percent of disbursement made via electronic fund transfer (EFT) or automated clearing house (ACH). Number of districts (fire, special) issuing manually processed warrants. Number of Treasurer disbursements issued. Total number of districts converted to electronically processed warrants. Number of Treasurer Receipts processed. Number of Treasurer Receipts to be processed. Total activity expenditure per Treasurer Receipt processed. TOTAL USES NA NA NA 97% NA 97% NA 97% NA 100% 100% NA 94% - 671,702 Var % NA - NA 0.0% 100% - 0.0% 94% 94% - 0.0% 62 10,200,000,000 62 10,200,000,000 62 10,200,000,000 - 0.0% 0.0% 1 15,000 15,753 1 15,000 15,753 1 15,000 15,753 - 0.0% 0.0% 0.0% NA $ $ Rev vs Adopted Variance $ 15.04 $ 225,527 $ 6.46 $ 96,826 $ 45.89 $ 688,373 $ (30.86) 462,846 -67.2% 67.2% Activity Narrative: Department expects little to no change in this activity. Increase in expenditures is due to an increase in Personal Services. Investment Activity The purpose of the Investment Activity is to provide investment management services to county agencies, school districts, and special taxing districts so they can have timely, secure financial resources necessary to conduct their operations. 588 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Measure Measure FY 2016 FY 2017 FY 2017 FY 2018 Type Description Actual Revised Forecast Adopted Result Result Output Rate of return on invested funds. Percentage of funds on hand (liquidity ratio). Amount of warrants paid. Excess monies invested for liquidity and maximum earnings. Monies available to meet financial obligations. Total activity expenditure per average-monthly bank balance dollar. Demand Demand Expenditure Ratio Rev vs Adopted Variance Var % N/A N/A - 0.46% 3.00% 1,500,000,000 0.32% 2.15% 1,505,967,519 0.42% 3.26% 1,625,000,000 (0) 0 125,000,000 -8.7% 8.7% 8.3% - 1,000,000,000 700,000,000 750,000,000 700,000,000 1,125,000,000 700,000,000 125,000,000 - 12.5% 0.0% N/A $ 0.00 $ 0.00 $ 0.00 137,262 $ 144,621 $ 149,606 (0.00) 0.0% Expenditure TOTAL USES $ 148,214 $ $ 12,344 8.3% Activity Narrative: Department expects an increase in the Percentage of Funds on Hand and Warrants Paid due to new laws this fiscal year that mandate the department to hold the monies of the Maricopa Integrated Healthcare System. The department is expecting an increase in Monies Available due to an increase in average daily balances. Property Tax Program The purpose of the Property Tax Program is to provide property tax information and collections to Maricopa County property owners and other interested parties so they can manage their tax payments timely and their accounts are current and correct. Activities that comprise this program include:   Property Tax Collection Activity Public Outreach Activity Property Tax Collection Activity The purpose of the Property Tax Collection Activity is to provide cashiering to taxpayers so they can pay their taxes accurately and promptly. Measure Type Result Result Result Result Output Demand Expenditure Ratio Measure Description Percent of current-year levy collected. Percent of lockbox payments with errors. Percent of property tax collected through online transactions. Percent of property tax collected over the counter. Amount of payments posted by all means. Number of current-year payments received. Total activity expenditure per dollar of property taxes collected over the counter. FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted 97% 2% N/A N/A 97% 2% Rev vs Adopted Variance 97% 2% 13% N/A 10% 10% 10% N/A 7.5% 7.5% 7.5% 4,208,000,000 4,208,000,000 4,208,000,000 4,095,000,000 4,095,000,000 4,095,000,000 N/A $ 0.00 $ 0.00 $ 0.00 $ Var % 13.41% 0.00% - 0.00% 0.00% 0.00% 0.00% 0.00 16.40% Revenue TOTAL SOURCES $ 1,502,122 $ 1,553,083 $ 1,606,272 $ 1,280,214 $ (272,869) -21.3% TOTAL USES $ 1,657,193 $ 1,648,710 $ 1,612,372 $ 1,378,341 $ (270,369) -19.6% Expenditure Activity Narrative: Decrease in expenditures is due to decrease in Repairs and Maintenance and Personal Services. Public Outreach Activity The purpose of the Public Outreach Activity is to provide billing information, increased awareness of available taxpayer programs, and problem resolutions to property owners, tax services, mortgage companies, and other government agencies and officials so they can be assured that property taxes are paid and their accounts are current and correct. 589 Maricopa County FY 2018 Adopted Budget Measure Type Result Result Output Output Output Output Output Demand Demand Demand Expenditure Ratio Department Budgets — Expanded Treasurer Measure FY 2016 FY 2017 FY 2017 FY 2018 Description Actual Revised Forecast Adopted Percent of mailings that were not returned. Percent of tax bills issued electronically. Number of back tax property sales conducted. Number of taxpayer mailings. Amount of Elderly Assistance Funds (EAF) Distributed. Number of real estate parcels aided by the Elderly Assistance Funds (EAF). Number of customer inquiry responses provided. Number of customers requesting paperless bills. Number of items required to be mailed. Number of research requests submitted. Total activity expenditure per customer inquiry responses provided. N/A N/A N/A Rev vs Adopted Variance Var % 214% 0% 12,000 700,000 250,000 214% 3% 12,000 700,000 250,000 214% 3% 12,000 700,000 250,000 3% - 10,162 1,713,500 6,000 10,162 5,600 22,000 1,679,764 9,788 10,162 5,600 10,000 1,541,000 11,600 5,600.00 10,000.00 (172,500.00) 5,600.00 N/A N/A -10.1% 93.3% N/A N/A N/A $ 622.78 0.0% N/A 0.0% 0.0% 0.0% 0.0% Revenue TOTAL SOURCES $ 45,387 $ 344,341 $ 48,754 $ 344,341 $ TOTAL USES $ 2,054,290 $ 3,763,023 $ 3,487,592 $ 3,632,600 $ - 0.0% Expenditure (130,423) -3.6% Activity Narrative: Department expects the number of items required to be mailed to decrease due to a new printing and mailing vendor that can group up to five statements into the same envelope, lowering the amount of unique mail items sent. Decrease in expenditures is due to a decrease in Personal Services. 590 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $4,973,573 $40,000 Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total $90,305 $90,305 Employee Compensation and Benefits Total $90,305 FY 2017 Revised Budget $5,063,878 Employee Compensation and Benefits: Employee Salary Adjustments: $40,000 Agenda Item C-49-16-051-2-00 FY17 PFP Budget Adjustments Employee Salary Adjustments Total ($1,782) ($1,782) Employee Compensation and Benefits Total ($1,782) FY 2018 Baseline Budget $5,062,096 $40,000 Base Adjustments: Base Adjustments: Base Telecom Adjustment $27,496 Risk Management Adjustment ($243) Base Adjustments Total $27,253 Base Adjustments Total $27,253 FY 2018 Tentative Budget Percent Change From Baseline $5,089,349 $40,000 0.54% 0% Base Adjustments: Base Adjustments: Base Adjustments Other $156,114 Base Adjustments Total $156,114 Base Adjustments Total $156,114 FY 2018 Adopted Budget Percent Change From Baseline $5,245,463 $40,000 3.62% 0% Treasurer Printing & Postage (TPPO) Operating FY 2017 Adopted Budget FY 2017 Revised Budget FY 2018 Baseline Budget FY 2018 Adopted Budget Expenditure $304,341 $304,341 $304,341 $304,341 Revenue $304,341 $304,341 $304,341 $304,341 Expenditure $899,140 $899,140 $899,140 $899,140 Revenue Taxpayer Information Fund (741) Operating FY 2017 Adopted Budget FY 2017 Revised Budget FY 2018 Baseline Budget FY 2018 Adopted Budget 591 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Treasurer Taxpayer Information Fund (741) Fund Balance Summary Actual Beginning Spendable Fund Balance $ 382,428 $ Adopted Revised Forecast Adopted FY 2017 FY 2017 FY 2017 FY 2018 382,428 $ 382,428 $ 389,710 $ 425,596 Sources Operating - Non-Recurring - Total Sources: $ - 304,341 304,341 $ 304,341 304,341 $ 304,341 304,341 $ 304,341 $ 304,341 Uses Operating - Non-Recurring - 304,341 304,341 - Total Uses: $ - $ Structural Balance $ - $ - $ Accounting Adjustments $ 7,282 $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ 389,710 389,710 $ 304,341 382,428 382,428 592 268,455 $ $ 304,341 304,341 - - $ 268,455 $ - $ 35,886 $ - - $ - $ - 382,428 382,428 $ 425,596 425,596 $ 304,341 425,596 425,596 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Waste Resources and Recycling Analysis by Kimberly D. Tolbert, Budget Analyst Summary Mission The Mission of Waste Resources and Recycling (WRR) is to provide an economical and environmentally sound waste management program by making waste collection and tire recycling facilities accessible to County residents so they can safely manage waste materials, recycle products and protect the public’s health and environment. Vision Provide a range of solid waste management services including disposal, recycling centers and tire dropoff facilities for County residents, while protecting the public’s health and environment. Strategic Goals Department Specific By 2018, 50% of the total annual tons of green waste brought to Maricopa County transfer station facilities will be processed on site for utilization as landfill erosion control. Status: Waste Resources and Recycling (WRR) currently recycles approximately 47% of all recyclable materials brought in to its six transfer stations, including green waste. WRR has utilized green waste for erosion control at five of the ten closed landfills. Department Specific By 20120, 50% of the closed Maricopa County Landfills will have enhanced landfill erosion protection using recycled green waste. Status: Waste Resources and Recycling has completed a six-inch erosion protection layer utilizing recycled green waste at two of the ten closed landfills under County care. An additional three landfills have begun installing the recycled green waste erosion, with completion scheduled for FY 2018. 593 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Sources and Uses by Activity Activity FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted Revenues GGOV - General Government TIRE - Waste Tire Collect Disposal TRAN - Waste Disp and Recycling Coll Revenues Total Sources $ 9,026 8,044 9,630 8,640 5,404,222 5,458,297 5,390,370 5,391,360 266,637 5,679,885 Expenditures BDFS - Budget and Financial Services CSCA - Central Service Cost Alloc INFR - Infrastructure $ ODIR - Executive Management RISK - Risk Premiums TRAN - Waste Disp and Recycling Coll Expenditures Total Uses $ 225,000 5,625,000 $ 225,000 5,625,000 596 $ Variance % 7.41% (66,937) -1.23% (66,341) 0.00% -1.17% 67,025 58,809 63,690 (3,335) -4.98% 31,140 30,584 30,584 31,699 1,115 3.65% 887,386 14,307 5,961 14,372 863,367 826,738 838,146 65 (25,221) 0.45% -2.92% 265,397 200,281 199,503 218,024 17,743 8.86% 1,010,460 2,233,694 2,230,937 2,209,369 (24,325) -1.09% 42,181 118,512 66,174 42,409 (76,103) -64.22% 4,912,240 5,434,229 4,750,124 5,012,585 (421,644) -7.76% 743,099 7,942,367 707,023 9,669,022 747,682 8,916,512 660,988 9,091,282 (46,035) (577,740) -6.51% -5.98% SPPT - Operations Support TIRE - Waste Tire Collect Disposal $ Variance 50,464 - MONT - Landfill Post Closure Maint 225,000 5,691,341 Revised vs Adopted $ $ $ $ Sources and Uses by Category FY 2016 Actual Budget Object Revenues Intergovernmental Revenues Charges For Services Revenues Miscellaneous Total Sources $ FY 2017 Revised FY 2017 Forecast 5,173,067 5,281,559 5,139,516 5,184,469 456,336 367,035 450,429 398,412 50,482 42,747 35,055 42,119 (66,341) -1.17% -4.39% Expenditures Supplies 151,555 227,161 158,129 151,125 (76,036) -33.47% Expenditures Services 6,420,328 8,026,850 7,396,597 7,587,274 (439,576) -5.48% 7,942,367 $ 9,669,022 594 $ $ 8,916,512 5,625,000 $ 8.55% -1.47% (62,128) - 5,625,000 (628) -1.84% 1,352,883 Total Uses $ $ 31,377 1,361,786 87,584 5,691,341 (97,090) Variance % 1,415,011 Expenditures Capital Outlay $ Variance 1,282,900 Expenditures Personal Services 5,679,885 Revised vs Adopted FY 2018 Adopted $ 9,091,282 $ (577,740) 0.00% -5.98% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Sources and Uses by Fund and Appropriation Unit Group Fund / Appropriation Unit Group 100 - General Revenues OPER - Operating Fund 100 Total Sources 290 - Waste Tire Revenues OPER - Operating Fund 290 Total Sources Total Sources 100 - General Expenditures OPER - Operating Expenditures WGP1 - Waste Res Gas Probe Equip Expenditures WLD1 - Waste Res Landfill Drainage WER1 - Waste Resources Erosion Expenditures …..Control Fund 100 Total Uses 290 - Waste Tire Expenditures OPER - Operating Expenditures NRNP - Non Recurring Non Project Fund 290 Total Uses Total Uses Revised vs Adopted FY 2016 FY 2017 FY 2017 FY 2018 Actual Revised Forecast Adopted $ 266,637 266,637 $ 5,413,248 5,413,248 5,679,885 $ 225,000 225,000 $ 5,466,341 5,466,341 5,691,341 2,952,547 23,080 3,555 3,091,470 $ $ 4,750,897 100,000 4,850,897 7,942,367 225,000 225,000 $ 5,400,000 5,400,000 5,625,000 4,207,411 - 112,288 $ $ $ 225,000 225,000 $ 5,400,000 5,400,000 5,625,000 4,184,755 - 4,207,411 $ $ 5,461,611 5,461,611 9,669,022 - 0.00% 0.00% $ (66,341) (66,341) (66,341) -1.21% -1.21% -1.17% (68,855) - -1.64% 0.00% 0.00% - 0.00% $ (68,855) -1.64% $ $ (508,885) (508,885) (577,740) -9.32% 0.00% -9.32% -5.98% - $ 4,184,755 $ $ 4,731,757 4,731,757 8,916,512 $ 4,138,556 $ $ 4,952,726 4,952,726 9,091,282 Variance % $ 4,138,556 - - $ Variance Staffing by Activity Activity Budget and Financial Services B Executive Management O Landfill Post Closure Maint M Operations Support S Waste Disp and Recycling Coll T Waste Tire Collect Disposal T Department Total FY 2016 Adopted FY 2017 Revised 0.90 0.90 7.30 0.90 8.40 3.60 22.00 FY 2017 Forecast 0.90 0.90 7.90 0.90 8.05 3.35 22.00 FY 2018 Adopted 0.90 0.90 7.90 0.90 8.07 3.33 22.00 0.90 0.90 7.90 0.90 8.05 3.35 22.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Market Range Title Market Range Construction Maintenance Supv Engineering Technician Equipment Operator Field Operations Supervisor Finance/Business Analyst Heavy Equipment Operator Office Assistant Office Assistant Specialized Operations/Program Manager Warehouse/Inventory Specialist Department Total FY 2016 Adopted FY 2017 Revised 1.00 1.00 2.00 2.00 1.00 3.00 2.00 2.00 1.00 7.00 22.00 FY 2017 Forecast 1.00 1.00 2.00 2.00 1.00 4.00 2.00 1.00 1.00 7.00 22.00 FY 2018 Adopted 1.00 1.00 2.00 2.00 1.00 4.00 2.00 1.00 1.00 7.00 22.00 1.00 1.00 2.00 2.00 1.00 4.00 2.00 1.00 1.00 7.00 22.00 Revised vs Adopted Variance Var % 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Staffing by Fund Fund 100 General 290 Waste Tire Department Total FY 2016 FY 2017 FY 2017 FY 2018 Adopted Revised Forecast Adopted Revised vs Adopted Variance Var % 20.00 20.00 20.00 20.00 - 0.0% 2.00 2.00 2.00 2.00 - 0.0% 22.00 22.00 22.00 22.00 - 0.0% 595 Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Budget Highlights General Fund (100) Operating  Increase Internal Service Charges by $5,815 for the impact of the changes in base level telecommunication charges.  Increase General Services by $200,000 for continued landfill closure maintenance.  Increase Internal Service Charges by $1,369 for the impact of changes in the radio charges.  Reduce Internal Service Charges by $24,325 for the impact of changes in risk management charges.  Increase Salary Savings by $43,390, from 0% to 5%.  Increase Benefits Savings by $8,324, from 0% to 5%.  Decrease General Services by $200,000 for overhead allocation to Waste Tire Fund. Waste Tire Fund (290)  Increase Intergovernmental – State revenue by $643,659.  Increase Internal Service Charges by $1,115 for the impact of the changes in central service cost allocation.  Increase General Services by $200,000 for overhead allocation. Programs and Activities Solid Waste Management Program The purpose of the Solid Waste Management Program is to provide waste disposal and landfill post closure services to the residents of Maricopa County so they can benefit from a clean and healthy environment. Activities that comprise this program include  Landfill Post-Closure Maintenance  Waste Tire and Disposal  Waste Disposal and Recycling Collection Landfill Post-Closure Maintenance Activity The purpose of the Landfill Post-Closure Maintenance Activity is to provide post-closure maintenance and monitoring services to the residents of Maricopa County so they can have environmentally sound closed landfills. Mandates: 40CFR258 (Code of Federal Regulations) which states groundwater monitoring rules via the Environmental Protection Agency; A.R.S. §49-761B which states rules for solid waste land disposal facilities. Measure Type Result Workload Demand Expenditure Ratio Expenditure Measure Description Percent of closed landfills that are environmentally sound as indicated by Federal and State regulations. Number of closed landfills maintained. Number of closed landfills requiring maintenance. FY 2016 Actual N/A - Total activity expenditure per closed landfill maintained. TOTAL USES FY 2017 Revised 100.0% 10 10 N/A $ $ 887,386 596 FY 2017 Forecast $ FY 2018 Adopted 100.0% 10 10 Rev vs Adopted Variance Var % 90.0% 10 10 (10.0%) - -11.1% 0.0% 0.0% 86,336.70 $ 82,673.80 $ 83,814.60 $ (2,522.10) -3.0% 863,367 $ 826,738 $ 838,146 $ (25,221) -3.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Activity Narrative: The FY 2018 budget supports the post closure maintenance to Maricopa County’s 10 closed landfills. These landfills require environmental monitoring and ongoing post closure maintenance to continue to meet both federal and state regulations. Current projects supporting this activity include: completion of Avondale drainage, green waste at Cave Creek and erosion control at Queen Creek. These projects and the rental of equipment required to complete them are the contributing factors in the slight increase in FY 2018 expenditures. Waste Tire Collection and Disposal Activity The purpose of the Waste Tire Collection and Disposal Activity is to provide tire collection and disposal services to retail tire dealers and Maricopa County residents so they can properly dispose of waste tires. Mandates: A.R.S. §44-1305 which states a waste tire fund consisting of monies that are distributed to counties which are required to establish waste tire programs. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of waste tires collected that are properly disposed in accordance with Arizona Statute. Number of tons of waste tires properly disposed. Number of tons of waste tires delivered from all collection sites. FY 2016 Actual Total expenditure per ton of waste tires property disposed. FY 2017 Revised FY 2017 Forecast FY 2018 Adopted Rev vs Adopted Variance Var % N/A - 100.0% 55,399 100.0% 58,858 99.9% 61,115 (0.1%) 5,716 -0.1% 9.4% - 55,399 58,858 61,205 5,806 9.5% N/A $ 98.09 $ 80.70 $ 82.02 $ (16.07) -19.6% Revenue TOTAL SOURCES $ 5,404,222 $ 5,458,297 $ 5,390,370 $ 5,391,360 $ (66,937) -1.2% TOTAL USES $ 4,912,240 $ 5,434,229 $ 4,750,124 $ 5,012,585 $ (421,644) -8.4% Expenditure Activity Narrative: Revenue from the State of Arizona to fund this program is based on the number of registered vehicles in Maricopa County the prior year. Revenue projections for FY 2018 are currently forecasted lower than FY 2017 based on FY 2016 revenue. Expenditures for FY 2018 are currently anticipated to be lower due to several tire clean ups that occurred in FY 2017 that will not impact FY 2018. Waste Disposal and Recycling Collection Activity The purpose of the Waste Disposal and Recycling Collection Activity is to provide collection, disposal and recycling services to Maricopa County residents so they can safely and conveniently dispose of waste materials. Mandates: A.R.S. §49-741 which is to provide or otherwise ensure proper arrangements are made for public facilities at such intervals and as conveniently as the governing body deems necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction but need not duplicate a service provided by a private enterprise or another political subdivision. Measure Type Result Output Demand Expenditure Ratio Measure Description Percent of waste tons collected that was recycled. Number of waste tons collected. Number of Maricopa County residents requesting services. Total activity expenditure per waste tons collected. FY 2016 Actual N/A - FY 2017 Revised 43.1% 4,244 FY 2017 Forecast 72.6% 3,294 FY 2018 Adopted 46.5% 4,064 - 35,768 40,024 45,145 N/A $ 166.59 $ 226.98 $ 162.64 Rev vs Adopted Variance Var % 3.4% 7.3% (180) -4.4% $ 9,377 20.8% (3.95) -2.4% Revenue TOTAL SOURCES $ 266,637 $ 225,000 $ 225,000 $ 225,000 $ TOTAL USES $ 743,099 $ 707,023 $ 747,682 $ 660,988 - 0.0% Expenditure 597 $ (46,035) -7.0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Activity Narrative: Waste Resources and Recycling expects to meet the needs of over 48,000 residents who might otherwise have no reliable outlet for refuse disposal. The Department continues to look for new ways to promote responsible recycling within the community. In FY 2016 the Department contracted with a new e-waste vendor and will continue to explore other vendor options for recycling and continued efficiency. This has attributed to a slight decrease in FY 2018 expenditures. Appropriated Budget Reconciliations General Fund (100) Operating FY 2017 Adopted Budget Employee Compensation and Benefits: Employee Salary Adjustments: Expenditure Revenue $4,186,564 $225,000 Agenda Item FY17 PFP Budget Adjustments C-49-16-051-2-00 Employee Salary Adjustments Total $20,847 $20,847 Employee Compensation and Benefits Total $20,847 FY 2017 Revised Budget $4,207,411 $225,000 FY 2018 Baseline Budget $4,207,411 $225,000 Base Adjustments: Base Adjustments: Agenda Item Base Telecom Adjustment NA $5,815 Landfill Closure Maintenance NA $200,000 Radio Charges Adjustment NA $1,369 Risk Management Adjustment NA ($24,325) Base Adjustments Total $182,859 Base Adjustments Total $182,859 Employee Compensation and Benefits: Employee Salary Adjustments: Agenda Item Personnel Savings NA Employee Salary Adjustments Total ($51,714) ($51,714) Employee Compensation and Benefits Total ($51,714) Reallocations: Reallocations: Agenda Item Allocation of Overhead NA Reallocations Total ($200,000) ($200,000) Reallocations Total ($200,000) FY 2018 Adopted Budget Percent Change From Baseline 598 $4,138,556 $225,000 -1.64% 0% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Waste Tire Fund (290) Operating FY 2017 Adopted Budget Base Adjustments: Base Adjustments: Expenditure Revenue $4,751,611 $4,756,341 $510,000 $510,000 $510,000 $510,000 $510,000 $510,000 $200,000 $200,000 $200,000 $200,000 Agenda Item FY17 Budget Adjustment for Waste Tire Special Revenue Fund C-67-17-005-M-00 Base Adjustments Total Base Adjustments Total Non Recurring: Non Recurring: Agenda Item FY2017 Approp. Budget Adjustments For Waste Tire SR Fund C-67-17-004-M-00 Non Recurring Total Non Recurring Total FY 2017 Revised Budget Base Adjustments: Base Adjustments: $200,000 $200,000 $5,461,611 $5,466,341 ($510,000) ($510,000) ($510,000) ($510,000) ($510,000) ($510,000) ($200,000) ($200,000) ($200,000) ($200,000) Agenda Item FY17 Budget Adjustment for Waste Tire Special Revenue Fund C-67-17-005-M-00 Base Adjustments Total Base Adjustments Total Non Recurring: Non Recurring: Agenda Item FY2017 Approp. Budget Adjustments For Waste Tire SR Fund C-67-17-004-M-00 Non Recurring Total Non Recurring Total FY 2018 Baseline Budget Base Adjustments: Base Adjustments: ($200,000) ($200,000) $4,751,611 $4,756,341 Agenda Item Central Service Cost Allocation NA Base Adjustments Total $1,115 $1,115 Base Adjustments Total $1,115 Fees and Other Revenues: Fees and Other Revenues: Agenda Item Program Revenue Volume Increases and Decreases NA $643,659 Fees and Other Revenues Total $643,659 Fees and Other Revenues Total $643,659 Reallocations: Reallocations: Agenda Item Allocation of Overhead NA Reallocations Total $200,000 $200,000 Reallocations Total $200,000 FY 2018 Adopted Budget Percent Change From Baseline 599 $4,952,726 $5,400,000 4.23% 13.53% Maricopa County FY 2018 Adopted Budget Department Budgets — Expanded Waste Resources and Recycling Waste Tire Fund (290) Fund Balance Summary Actual Adopted Revised Forecast Adopted FY 2016 FY 2017 FY 2017 FY 2017 FY 2018 Beginning Spendable Fund Balance $ 2,140,347 $ 2,088,077 $ 2,088,077 $ Sources Operating Total Sources: $ 5,413,248 5,413,248 $ 4,756,341 4,756,341 $ 5,466,341 5,466,341 $ 2,702,696 $ 3,370,939 $ 5,400,000 5,400,000 5,400,000 5,400,000 Uses Operating 4,750,897 Non-Recurring 4,751,611 100,000 $ 5,461,611 - $ 4,731,757 $ - 4,952,726 - $ - Total Uses: $ 4,850,897 $ 4,751,611 $ 5,461,611 $ 4,731,757 $ 4,952,726 Structural Balance $ 662,351 $ 4,730 $ 4,730 $ 668,243 $ 447,274 Accounting Adjustments $ - $ - $ Ending Spendable Fund Balance: Restricted Committed Assigned Unassigned Total Ending Spendable Fund Balance $ $ (2) $ 2,702,696 2,702,696 $ $ 600 2,092,807 2,092,807 $ $ 2,092,807 2,092,807 $ $ - 3,370,939 3,370,939 $ $ $ - 3,818,213 3,818,213