CITY OF TUCSON, ARIZONA ADOPTED BUDGET FISCAL YEAR 2015 CITY OF TUCSON, ARIZONA Adopted Budget Fiscal Year 2015 Effective July 1, 2014 Mayor and Council HONORABLE JONATHAN ROTHSCHILD Mayor REGINA ROMERO Ward One SHIRLEY SCOTT Ward Four PAUL CUNNINGHAM Ward Two RICHARD FIMBRES Ward Five STEVE KOZACHIK Ward Six City Administration RICHARD MIRANDA City Manager KELLY GOTTSCHALK Assistant City Manager/ Chief Financial Officer ALBERT ELIAS Assistant City Manager MARTHA DURKIN Assistant City Manager KARIN UHLICH Ward Three DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Tucson, Arizona for its annual budget for the Fiscal Year beginning July 1, 2013. To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for one year. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE of CONTENTS City of Tucson Organization Chart Fiscal Year 2015 ....................................................................................... City of Tucson Officials and Directors ............................................................................................................... Budget Calendar for Fiscal Year 2015 ................................................................................................................. Community Profile ................................................................................................................................................. How to Use This Budget ....................................................................................................................................... i ii iii iv x SECTION A CITY MANAGER'S MESSAGE City Manager’s Message ......................................................................................................................................... Budget Overview .................................................................................................................................................... A-1 A-13 SECTION B POLICIES and LEGAL REQUIREMENTS Financial Policies and Practices ............................................................................................................................ Debt Management Policy ...................................................................................................................................... Legal Requirements Imposed by the State .......................................................................................................... Legal Requirements Imposed by the City Charter ............................................................................................. Statement Required by Arizona Revised Statutes 42-17102 ............................................................................ Budget Adoption Resolution No. 22221............................................................................................................. B-1 B-5 B-9 B-11 B-13 B-14 SECTION C FUNDING SOURCES General Fund ........................................................................................................................................................... Special Revenue Funds........................................................................................................................................... Enterprise Funds ..................................................................................................................................................... Debt Service Funds ................................................................................................................................................ Capital Projects Funds ........................................................................................................................................... Internal Service Funds............................................................................................................................................ Fiduciary Funds ....................................................................................................................................................... C-1 C-11 C-19 C-25 C-28 C-31 C-33 TABLE of CONTENTS SECTION D DEPARTMENT BUDGETS Summary of Expenditures by Department ......................................................................................................... Mayor and Council.................................................................................................................................................. Budget and Internal Audit ..................................................................................................................................... City Attorney ........................................................................................................................................................... City Clerk ................................................................................................................................................................. City Court ................................................................................................................................................................. City Manager ............................................................................................................................................................ Environmental Services ......................................................................................................................................... Equal Opportunity Programs and Independent Police Review ...................................................................... Finance...................................................................................................................................................................... General Services ...................................................................................................................................................... Housing and Community Development ............................................................................................................. Human Resources ................................................................................................................................................... Information Technology ........................................................................................................................................ Integrated Planning ................................................................................................................................................. Parks and Recreation .............................................................................................................................................. Planning and Development Services ................................................................................................................... Procurement ............................................................................................................................................................ Public Defender ...................................................................................................................................................... Transportation ......................................................................................................................................................... Tucson City Golf .................................................................................................................................................... Tucson Convention Center ................................................................................................................................... Tucson Fire .............................................................................................................................................................. Tucson Police .......................................................................................................................................................... Tucson Water .......................................................................................................................................................... Non-Departmental ................................................................................................................................................. Pension Services ...................................................................................................................................................... D-1 D-3 D-11 D-17 D-25 D-33 D-43 D-53 D-63 D-69 D-77 D-85 D-99 D-107 D-115 D-121 D-135 D-143 D-151 D-155 D-169 D-175 D-183 D-193 D-205 D-217 D-223 TABLE of CONTENTS SECTION E CAPITAL IMPROVEMENT PROGRAM Overview of the Five-Year Capital Improvement Program ............................................................................ Summary Tables ...................................................................................................................................................... Table I, Summary by Department ............................................................................................................... Table II, Summary by Funding Source ....................................................................................................... Table III, Summary of CIP Impact on the Operating Budget................................................................ Table IV, Projects with Pima County Funding ......................................................................................... Department Programs ............................................................................................................................................ Impact Fee Projects Plan ....................................................................................................................................... E-1 E-7 E-8 E-9 E-11 E-16 E-17 E-32 SECTION F SUMMARY Components of the Total Financial Plan Fiscal Year 2015 .............................................................................. Revenues ................................................................................................................................................................. Expenditures ............................................................................................................................................................ Summary of Projected Fund Balance .................................................................................................................. Full-Time Equivalent Positions Permanent and Non-Permanent .................................................................. Four-Year City Staffing Comparison ................................................................................................................... Number of City Employees Per 1,000 Population ............................................................................................ F-1 F-2 F-3 F-4 F-5 F-6 F-8 SECTION G GLOSSARY Glossary of Terms .................................................................................................................................................. Acronyms and Initialisms ...................................................................................................................................... G-1 G-7 CITY OF TUCSON ORGANIZATION CHART FISCAL YEAR 2015 Citizens Mayor and Council City Clerk Assistant City Manager/ Chief Financial Officer Police Fire Assistant City Manager Transportation Planning and Development Services Zoning Examiner Tucson Water Tucson Convention Center Environmental Services Finance Housing and Community Development Budget and Internal Audit Assistant City Manager ParkWise Emergency Management Risk Management City Attorney City Manager Real Estate Parks and Recreation Planning and Policy Development Intergovernmental Relations Constituent Services and Management Reporting Communication and Public Information Human Resources City Court Public Defender Information Technology Procurement Small Business Enterprise and Disadvantage Business Programs General Services Golf Economic Initiatives Integrated Planning Annexation Economic Development International Trade i City of Tucson OFFICIALS and DIRECTORS OFFICIALS  City Manager, Richard Miranda  Assistant City Manager/Chief Financial Officer, Kelly Gottschalk  Assistant City Manager, Albert Elias  Assistant City Manager, Martha Durkin  City Attorney, Mike Rankin  City Clerk, Roger Randolph COMMUNITY ENRICHMENT and DEVELOPMENT  Housing and Community Development, Sally Stang  Parks and Recreation, Fred H. Gray, Jr.  Transportation, Daryl Cole  Integrated Planning, Nicole Ewing-Gavin  Planning and Development Services, Ernest A. Duarte  Tucson City Golf, Fred H. Gray, Jr.  Tucson Convention Center, Sharon Allen, Interim PUBLIC SAFETY and JUSTICE SERVICES  City Court, Antonio Riojas  Public Defender, Mary Trejo  Tucson Fire, James Critchley, Jr.  Tucson Police, Roberto Villaseñor PUBLIC UTILITIES  Environmental Services, Andrew H. Quigley  Tucson Water, Alan Forrest SUPPORT SERVICES  Budget and Internal Audit, Joyce Garland  Finance, Silvia Amparano  General Services, Ronald Lewis  Human Resources, Curry Hale, Interim  Information Technology, Dave Scheuch  Procurement, Marcheta Gilliespie Special Thanks to the Budget Staff  Joyce Garland, Program Director  Lee Barr  Todd Bullington  Ann Jones  William Knowles  Melisa Ley  Diane Link  Pamela Monka  Vivian Newsheller  Tony Wong Acknowledgement Katherine Roberts, Graphic Artist Extraordinaire, for Cover Design and Images ii BUDGET CALENDAR FISCAL YEAR 2015 November 13, 2013 February 4, 2014 Study Session presentation on the preliminary Fiscal Year 2013 year-end results. Study Session to discuss preliminary General Fund revenue and expenditure estimates for Fiscal Year 2015. March 4, 2014 Study Session update on Fiscal Year 2015 budget process. March 18, 2014 Study Session update on Fiscal Year 2015 General Fund budget process and planning efforts for other funds (i.e. HURF, ParkWise, Self-Insurance, and Environmental Services). March 25, 2014 Special Study Session to update Mayor and Council on the Fiscal Year 2015 budget process. Study Session on Tucson Golf Enterprise Fund and discussion of significant capital improvement projects. Study Session: Submission of the City Manager’s Recommended Fiscal Year 2015 Budget, including the Five-Year Capital Improvement Program, and preliminary discussion. Study Session discussion of Recommended Fiscal Year 2015 Budget. Public hearing on the Recommended Fiscal Year 2015 Budget. Study Session discussion of Recommended Fiscal Year 2015 Budget. Regular Agenda: Adoption of a Tentative Budget for Fiscal Year 2015. Public hearing on the Fiscal Year 2015 budget as tentatively adopted. Special Mayor and Council meeting for the purpose of final budget adoption. Regular Agenda: Adoption of Fiscal Year 2015 property tax levies. April 8, 2014 April 23, 2014 May 6, 2014 May 20, 2014 June 3, 2014 June 17, 2014 iii COMMUNITY PROFILE A Fantastic Place to Live and Visit With a culturally diverse population of 520,000, Tucson is Arizona’s second largest city with a metropolitan area that exceeds one million people. Surrounded by four majestic mountain ranges and nestled in the heart of a lush Sonoran Desert valley, Tucson offers residents and visitors the climate, opportunities, amenities, and attractions that allow them to experience an unparalleled quality of life. Families and children of all ages, including the “young at heart”, enjoy the Reid Park Zoo with its Expedition Tanzania elephant exhibit that will see its first elephant birth in 2014, the Tucson Children’s Museum, the Tucson Botanical Gardens, and the Pima Air and Space Museum. Nationally known regional attractions are the Arizona Sonoran Desert Museum, Mt. Lemmon, Saguaro National Monument East and West, and the Kitt Peak National Observatory. With 350 days of sunshine, Tucson is a destination for outdoor enthusiasts. The Atlantic Magazine recognized Tucson as a top-rated city in the country for bicycle-friendly neighborhoods and Outdoor Magazine ranked Tucson the Number One Bike Town in America. Additionally in 2013, Travel Channel ranked Tucson as the 6th best city nationwide for cycling, and WalkScore.com ranked Tucson 8th in the top 10 most bikeable large U.S. cities. Tucsonans enjoy over 620 miles of streets with bicycle lanes and the 55-mile dedicated Pima County Urban Loop, a paved, shared-use path, that form the most comprehensive network for active cyclists in the nation. Tucson is also home to the world-renowned Fantasy Island Mountain Biking Park. Tucson’s vibrant and growing downtown core, crowded with theaters, performance spaces, locally owned shops and restaurants, is the place to experience the many diverse cultural and outdoor festivals of the city. These include Tucson Meet Yourself, All Souls Procession, Dia de San Juan, the Fourth Avenue Street Fair, or the La Fiesta de los Vaqueros Rodeo Parade, and the Tucson Gem and Mineral Show. The Gem Show brings gem, mineral, and fossil dealers of the world to Tucson every February to show and sell their precious wares to buyers, collectors, and the fascinated public at over 40 shows generating an estimated $120 million in tax revenue for the region. Downtown is also a major place to experience our vibrant arts community that supports a symphony, an opera company, a ballet, over 215 arts groups and 35 art galleries. Tucson offers a jam-packed calendar of live music and performance events at historic venues like the Fox Theater, Rialto Theater, Hotel Congress, and the Temple of Music and Art, as well as numerous museums including the Tucson Museum of Art, Museum of Contemporary Art, and the Center for Creative Photography. Downtown is also the heart of the new and fully operating Sun Link Modern Streetcar line! This exciting new transit opportunity links the expanding Mercado District, the downtown core, the Fourth Avenue commercial district, University Main Gate shopping and entertainment area, the University of Arizona Main Campus, and the University of Arizona Medical Center along a 3.9 mile loop that has seen over $800 million of combined public and private investment. This project combined with City economic development efforts is creating new urban spaces in the confluence where hip meets historic for citizens to live, work, experience, and play day and night. iv COMMUNITY PROFILE We Mean Business Tucson is recognized as a Megatrend City for the 21st century with its emerging presence as a center for biotechnology, solar, optics, and logistics. Tucson has a strong and longstanding position as a center for defense, aerospace, astronomy, and medical-health services. More than 1,200 high-tech businesses including companies like Raytheon, BE Aerospace, Solon, and Universal Avionics employ over 50,000 citizens from our community and the region. Tucson is home to Davis Monthan Air Force Base which has a $1.6 billion economic impact in our community. The Tucson International Airport is a cornerstone of our logistics and tourism industries and creates a $3.2 billion economic impact while supporting 35,000 jobs. Tucson has amazing workforce development assets in the University of Arizona (UA) and Pima Community College. The UA is the State’s premier research university and is ranked among the top 20 of public research universities nationwide. It is ranked 3rd in the nation by the National Science Foundation for physical sciences research and is the recipient of more NASA grants for space exploration research than any other university. Its Eller College of Management has been ranked in the top ten of Princeton Review’s list of best entrepreneurial graduate programs. The UA faculty, including five Nobel Prize winners, have a global reputation for innovative research and are helping create the next generation of knowledgeable workers. Pima Community College (PCC) offers 182 transfer and occupational programs across 6 campuses and 4 learning centers. The college also customizes workforce training for regional employers, with training for approximately 5,600 employees annually. For many of its 40-plus years, PCC has ranked among the ten largest multi-campus community colleges in the nation. The City of Tucson partners with innovators like Tech Launch Arizona, UA Science and Technology Park, and the UA Bio Sciences Park. Economic development is a top priority for Tucson’s Mayor and Council. In an effort to support a business friendly environment, the Mayor and Council have put into place numerous Economic Development Incentives, streamlined departmental processes, and simplified City Code. Companies and entrepreneurs will find Tucson the place to start up or expand their business in an environment that is dynamic, open, and innovative. v COMMUNITY PROFILE City Government By charter from the State of Arizona, the City of Tucson is governed by a Mayor and Council. Council member candidates are nominated in primary elections in each of the six wards, but are elected in citywide elections. The mayor is nominated and elected citywide. The Mayor and Council set policy and appoint a city manager to provide the general supervision and direction for city government operations. Tucson is the county seat for Pima County which is the second largest county in population in Arizona. Demographics Tucson has grown: 45th largest city in 1980, 34th largest in 1990, the 30th largest in 2000, and the 32nd largest in 2010. Tucson is the second largest city in Arizona behind Phoenix. Population 1990 2000 2010 Tucson 405,371 486,699 520,116 Land Area 1990 2000 2010 157.53 square miles 195.5 square miles 227.7 square miles Pima County 666,957 843,746 980,263 Racial/Ethnic Composition, 2010 White, Non-Hispanic 40.3% Hispanic/Latino 35.6% Black/African American 4.2% Native American 2.3% Asian/Pacific Islander 2.6% Other 13.3% Two or more races 1.7% vi Land Use, 2010 Undeveloped Residential Commercial Government Industrial Open Space Agricultural Other Median Age 1990 2000 2010 52.84% 22.50% 4.06% 3.26% 3.09% 2.59% 0.77% 10.89% 30.8 years 32.1 years 34.2 years COMMUNITY PROFILE Economy Major Employers - Southern Arizona, 20141 (Based on number of full-time equivalent positions) University of Arizona Raytheon Missile Systems Davis-Monthan Air Force Base Pima County U.S. Border Patrol Tucson Unified School District University of Arizona Health Network Freeport-McMoran Copper & Gold, Inc. U.S. Army Intelligence Center and Fort Huachuca State of Arizona City of Tucson Walmart Stores, Inc. Carondelet Health Network Fry’s Food and Drug Stores Tucson Medical Center HealthCare Sunnyside Unified School District 1Source: 12,053 11,370 10,869 7,100 6,800 6,467 6,462 5,819 5,096 4,986 4,782 4,360 3,594 3,109 2,977 2,230 “Book of Lists,” Inside Tucson Business, January 2014. Total Employment – Pima County 2008 449,699 2009 448,258 2010 450,641 2011 448,000 2012 430,100 2013 533,223 Unemployment Rates – Pima County 2008 5.6% 2009 8.8% 2010 9.0% 2011 9.1% 2012 7.2% 2013 7.0% Annual Rate of Earnings (Per worker in current dollars) 2008 $40,322 2009 $39,900 2010 $44,048 2011 $44,908 2012 $45,808 2013 $46,034 Building Permits Issued Residential 2008 701 2009 361 2010 376 2011 270 2012 336 2013 490 vii Commercial 208 65 47 45 104 136 COMMUNITY PROFILE City Services The City of Tucson is committed to providing appropriate and equitable levels of service to all of its citizens. Some examples are listed below. Environmental Services Tons of Waste Received at Los Reales Landfill Tons of Waste Collected by City of Tucson Refuse Services Tons of Material Recycled Parks and Recreation/Golf Resources Parks (District, Neighborhood, School, Regional, and Open Space) Recreation Centers Senior Centers Out of School Program Sites Senior Citizen Program Sites Municipal Swimming Pools Municipal Golf Courses Tennis Court Sites Ball Fields/Multipurpose Fields (including joint-use school parks) Public Safety Number of Authorized Commissioned Police Personnel Median Police Emergency Response Time (in minutes) 1 Median Police Response Time for All Emergency, Critical, Urgent, and General Response Calls (in minutes) 1 Number of Authorized Commissioned Fire Personnel (including Paramedics) Number of Fire Stations Number of Fire Emergency Calls Number of Ambulance Transports (Advanced Life Support) Total Fire Response Time (including travel time; 90% of the time) Transportation Number of Street Miles Maintained Miles of Bikeways Miles of Drainageway Number of Street Lights Annual Miles of Fixed-Route Bus Service Annual Miles of Paratransit Service Number of Traffic Signals Tucson Water Miles of Water Lines Miles of Reclaimed Water Lines Number of Active Water Connections Millions of Gallons of Potable Water Storage Capacity Billions of Gallons of Potable Water Delivered Annually 1Consistent 507,000 200,000 38,600 177 16 3 21 13 26 5 17 223 998 4.2 17.50 619 21 80,363 19,000 8.0 min. 5,452 589 1,449 21,766 9,410,000 4,566,700 586 4,606 200 229,542 305 34.3 with other Arizona agencies, effective July 1, 2012, the Tucson Police Department began calculating and reporting all response times using the median statistic. The median is a more accurate reflection of the Department’s response time to citizen calls for service, as it is not subject to inaccurate fluctuations caused by extreme outlier response times which are the exception. viii COMMUNITY PROFILE SELECTED ECONOMIC INDICATORS – TUCSON METRO AREA Calendar Year 2012 Projected 2013 Projected 2014 Projected 2015 $ 36,059 3.2 $ 36,704 1.8 $ 38,019 3.6 $ 40,031 5.3 $ 7,337 6.0 $ 7,687 4.8 $ 7,985 3.9 $ 8,332 4.3 Residential Building Permits (Units) Percentage Change from Prior Year 2,841 26.7 3,486 22.7 4,017 15.2 5,066 26.1 Gasoline Sales (Millions of Gallons) Percentage Change from Prior Year 379.0 -1.0 376.0 -0.8 375.0 -0.5 379.0 1.2 Population (000) Percentage Change from Prior Year 990.4 0.4 996.0 0.6 1,003.5 0.8 1,014.7 1.1 Real Per Capita Disposable Income Percentage Change from Prior Year $ 31,505 0.6 $ 31,159 -1.1 $ 31,473 1.0 $ 32,311 2.7 Aggregate Earnings Rate Percentage Change from Prior Year $ 45,384 1.8 $ 46,034 1.4 $ 46,642 1.3 $ 47,677 2.2 Consumer Price Index (CPI) Western Region (Percent Change) 2.1 1.5 1.6 1.6 Personal Consumption Deflator (Percent Change) 1.8 1.1 1.3 1.4 Description Personal Income ($Millions) Percentage Change from Prior Year Retail Sales-Excluding Food1 ($Millions) Percentage Change from Prior Year Source: Economic Outlook, June 2014, Economics and Business Research Center, Eller College of Management, The University of Arizona. 1Calculated by combining retail sales (less food) with restaurant and bar sales. ix HOW TO USE THIS BUDGET This document guide outlines the City of Tucson’s Fiscal Year 2015 Adopted Budget. Copies of the budget are available for viewing at the Joel D. Valdez Main Library, the City Clerk’s Office, and the Office of Budget and Internal Audit. In addition, the budget may be viewed on the City of Tucson Web site, http://www.tucsonaz.gov. Information may be obtained by calling the Office of Budget and Internal Audit at (520) 791-4551 or e-mailing the office at budget@tucsonaz.gov. The Adopted Budget is organized as follows. City Manager’s Message/Budget Overview – This section includes the letter from the City Manager transmitting the budget to the Mayor and Council and an overview of the budget. In the transmittal letter, the City Manager highlights the key General Fund budget balancing efforts as well as budgetary impacts. Policies and Legal Requirements – Financial policies and practices, debt management policy, and State and local legal provisions are presented, including the process for budget adoption and setting the property tax, public hearings, and a property tax summary. Funding Sources – This section offers descriptions of the City’s funds, detailed discussion on the various revenue sources and includes a historical summary of certain revenues for each fund. Department Budgets – This section provides an overview of the departments’ budgets. Within each department are a summary of its services, significant changes, key measures of performance, descriptions of the department’s operating programs, and the financial and personnel resources that support each program. Capital Improvement Program – This section provides a summary of the approved Five-Year Capital Improvement Program. Summary Information – Schedules contained in this section provide summary level information on the consolidated (operating and capital) city budget. Expenditure and revenue information, descriptions of funds, debt service information, and staffing histories are summarized. Glossary – The glossary and acronyms/initialisms define terms used in the budget. x Section A City Manager’s Message Section A City Manager’s Message OFFICE OF THE CITY MANAGER July 1, 2014 Honorable Mayor and Council Members: The Fiscal Year 2015 Adopted Budget is a financial plan designed to advance an organizational mission of providing optimum government services to those who live, work, recreate and do business in our great city. My goal, and the goal of my staff, is to have a dynamic city organization that provides the highest quality services to our residents in a cost effective manner. The strategies used to construct this budget were focused on maintaining and enhancing frontline services that are plainly observable and directly beneficial to the community and to set a foundation for economic prosperity. The other major goal in constructing the budget was to eliminate the structural deficit by avoiding further restructuring of the Certificates of Participation debt. The Fiscal Year 2015 Adopted Budget accomplishes this goal. The budget was developed with an analysis of financial conditions of the past, present and future. The framework was established under guiding principles that place resources in the organization at sustainable levels to assure that the fundamental functions of City business are adequately delivered. The guiding principles are as follows:         Maintain or enhance the provision of services, and do so in ways that are observable and beneficial to the community Accept and acknowledge the new normal of staffing and budget allocations Reconfigure our workforce so that it provides for enhanced efficiencies within defined fiscal parameters Adequately apply and assign resources to mandated fundamental services Eliminate services, tasks or contracts that are not basic to the City’s mission and can be provided or sustained elsewhere Preserve City assets by providing a preventative maintenance and care program Provide for a compensation and benefits plan that is sustainable and builds a quality workforce that fits within our fiscal capabilities Provide for a vision for our future by investing in planning efforts that will invigorate our City’s economy A-1 The budget development framework included many processes to evaluate all departmental programs and potential efficiencies within the General Fund. One of those processes was carried out by the Priority Driven Budgeting committee. Priority Driven Budgeting is a process for aligning available and known resources to the priorities of the organization. The goal of this approach is to build a budget that will allow the City to enhance basic services in ways that are observable to the community while operating within our fiscal means. The committee employed this approach to focus on the programs and services that the City provides, rather than on the individual departments’ budgets. The strategy, in concert with other processes of analysis, was to inform the development of a budget that will enable us to strengthen maintenance of the assets we manage and enhance service delivery. The budget submitted is legally balanced as required and meets the following goals: Provides frontline services to the community Restructures departments and combines programs Eliminates non-priority programs Pays the debt obligations Preserves employee compensation Provides additional funding for increased maintenance for our City assets to ensure they are able to perform for their intended purpose  Ensures that non-recurring revenues are directed to funding non-recurring expenditures       The achievement of this balanced budget requires implementation of many strategies, to include holding vacancies, eliminating positions, using savings from Fiscal Year 2014, reducing expenditures and establishing goals to reconfigure our workforce. A reconfiguration of our workforce is necessary so that it provides for enhanced efficiencies within defined fiscal parameters. This reconfiguration did result in the loss of filled and vacant positions within departments. For Fiscal Year 2015, 69.5 permanent and 64.75 non-permanent positions are being eliminated. The majority of the positions (23 permanent and 45 non-permanent) were eliminated with the change in the management structure for Tucson City Golf. Other positions have been eliminated as part of consolidations, organizational efficiencies and restructuring of administrative functions. The Fiscal Year 2015 Adopted Budget, which is comprised of both operating and capital components, totals approximately $1.265 billion. Citywide budget activities are funded from multiple sources that include restricted enterprise funds (Tucson Water, Environmental Services, Tucson City Golf) and other restricted funds (e.g., public housing, regional transportation authority, bonds, federal/state funding.) These restricted funds total $788 million or 62% of the total adopted budget; while the General Fund, which totals $477 million, represents only 38%. General Fund: Approach to Balancing the Budget The aforementioned Priority Driven Budget committee was comprised of City staff representing a variety of departments. The committee spent several weeks identifying and distinguishing the priorities of the many programs administered by the City’s General Fund departments. This committee reviewed 274 City programs that are supported by the General Fund. The committee did not review employee compensation or benefits. The 274 programs were evaluated based upon the program descriptions that were prepared by each department director. The committee’s mission was to review these programs and assess their relative priorities, using specific criteria that were A-2 uniformly applied to each. The criteria did not include prior policy direction from the Mayor and Council. The committee produced a report based on their assessment and this information helped in the evaluation of potential budget reductions and funding decisions. For preliminary General Fund budget estimates, a thorough analysis was conducted to forecast various projected revenue sources as well as review recent year actual vs. projected expenditures. Preliminary expenditure projections were determined from personnel and benefit cost increases, as well as such items as utility cost increases, technology needs, and debt service payment schedules. The Mayor and Council were informed of the preliminary General Fund budget deficit in February 2014. Immediately following the notification to Mayor and Council, the Independent Audit and Performance Commission (IAPC) reviewed the analysis used to forecast the budget shortfall. The IAPC formed a subcommittee that was presented with the documentation supporting the calculation of revenues and expenditures included in the forecast. Results of the review found that the forecasted budget gap was reasonable and was based on available and supportable inputs and methodology. During multiple Study Session meetings in February and March, Mayor and Council were provided with the updated budget estimates, balancing and financial planning efforts, and compensation information, as well as basic services issues and priorities (e.g., transit, public safety, and parks and recreation). Mayor and Council’s direction from these Study Sessions are incorporated into the Adopted Budget. General Fund Resources The City of Tucson is heavily reliant on local sales tax and state-shared taxes to fund basic City services. While these revenues are growing moderately, they are not keeping up with the fasterpaced cost growth in personnel benefits, particularly pension costs, and other ongoing needs. The primary revenue streams, which fund 68% of the Fiscal Year 2015 General Fund Budget, are as follows: City sales tax – The $186.5 million estimate for Fiscal Year 2014 reflects a decrease of $2.5 million from the adopted Fiscal Year 2014 projection of $189.0 million. The cause for lower than projected revenues can be attributed to the warm winter (less utility usage) and to the decrease of major construction projects within the city. The estimate of $192.1 million for Fiscal Year 2015 is almost $5.6 million more than the projected for Fiscal Year 2014, a 3% increase. Fiscal Year 2015 estimated revenues indicate a moderate growth in collections. The estimate does include projected City sales tax losses due to recent legislative action, but does not take into consideration potential risks from other legislative action including the State of Arizona taking over the collection of the City’s sales tax.  State-shared sales tax – The $45.1 million estimate for Fiscal Year 2014 is $2.3 million more than Fiscal Year 2013 actual collections of $42.8 million, a 5.4% increase. Fiscal Year 2015 projected revenues of $47.2 reflect an additional $2.1 million, or 4.7%, over the Fiscal Year 2014 estimate.  State-shared income tax – Income tax revenues are based on State collections for the 2013 tax year. Fiscal Year 2015 revenues of $63.6 million will be nearly an 8% increase or $4.7 million, over the Fiscal Year 2014 revised estimate of $58.9 million.  State-shared auto lieu tax – Estimated vehicle tax revenues are projected to increase slightly over the Fiscal Year 2014 revenues estimates from $20.0 million to $20.7 million in Fiscal Year 2015.  A-3 In Fiscal Year 2009, the onset of the Great Recession caused local and state-shared revenues to decline to the point that it was necessary to use fund balance reserves at fiscal year-end. Throughout the following fiscal years, in addition to further reducing expenditures and services, the City has used one-time revenue sources to balance the budget. The chart below illustrates the recent history of General Fund financial resources and the use of one-time funding sources and reserves to pay for expenditures. The City received a settlement arising out of an asbestos damages claim in the amount of $7.8 million in Fiscal Year 2014. After payment of legal fees, the remaining funds of $5.5 million are available to the City. At year end $3.6 million of these funds will be assigned for the purchase of fire rescue trucks; convention center repairs; additional police and fire compensation payments for earned leave accrual, due to a large number of retirements within the two departments; software for the City Attorney’s Office; continuation of the implementation of the Enterprise Resource Planning (ERP); and funding support for Access Tucson as part of a transition plan. In Fiscal Year 2014, $1.0 million of the remaining $1.9 million will be set aside for the liability reserve for Sun Link and the balance will increase the unrestricted fund balance. In addition to the settlement funds described above, the Mayor and Council recently approved sale of City-owned property that will produce proceeds of $3.1 million. The $1.5 million from the property sales will be used to purchase service vehicles for several City departments including the Tucson Police Department. Current planned expenditures exceed projected revenues; however, in keeping with the Comprehensive Financial Policies adopted by Mayor and Council in December 2012, $3.6 million of one-time funding sources will be used to cover one-time expenditures in Fiscal Year 2015 and $2.5 million from unrestricted fund balance A-4 The remaining use of fund balance for the Fiscal Year 2015 budget will come from savings by holding the line in spending during Fiscal Year 2014 in order to keep the General Fund Unassigned Fund Balance at the Fiscal Year 2013 amount of $12.8 million by the end of Fiscal Year 2015. The projected use of Unassigned Fund Balance for the FY 2015 Adopted Budget is $2.5 million. The status of the General Fund Unrestricted Fund Balance is critical to the financial health of the City, and it has implications for the City’s access to the financial markets and the cost of borrowing in order to finance needed infrastructure and facilities projects. There are also certain funds which are subject to constraints that are either externally imposed by creditors, grantors, contributors, or laws or regulations of other governments; or are imposed by law through constitutional provisions (i.e. state assessment fee, vehicle impoundment fee, forfeitures). If the City is unable to spend the restricted funds by fiscal year end, then the remaining unexpended funds increase the General Fund’s restricted fund balance. A department may plan to spend the restricted funds in the following fiscal year. Approximately $1.3 million of previous year restricted fund balance will be used to purchase police vehicles. During Fiscal Year 2011, Mayor and Council established a stabilization fund within the Committed fund balance category with a minimum policy goal of 10% of prior year General Fund revenues and a goal of 7% for the Unassigned fund balance. At the end of Fiscal Year 2013, the stabilization fund was at $22.8 million, or 5.2 % of operating revenues. The unassigned fund balance, or residual net resources, was at $12.8 million or 2.9% of revenues, which is significantly less than the Mayor and Council’s policy target of 7% minimum. Total unrestricted fund balance equaled $42.1 million at the end of Fiscal Year 2013. Under the approved Comprehensive Financial Policies, the City Manager (or designee) may assign resources at the end of a fiscal year for an intended use. At the end of Fiscal Year 2013 the fund balance included $1.3 million in assigned funds for the implementation of the Human Resources Management/Payroll project ($657,000); IBM Licensing project ($478,000); and Mayor and Council expenditure surplus ($198,000). In upcoming fiscal years, it is critical that we continue to grow our unrestricted fund balance to ensure a sustainable organization for the future. A-5 Basic Services: Budget Impacts The Fiscal Year 2015 Adopted Budget was built to provide priority services and programs to the residents of the City of Tucson. The proposed budget aligns our resources to provide a strategic focus on front line service delivery. It includes consolidations, organizational efficiencies and the restructuring of administrative functions. Additional funding was allocated to maintain our investments in assets to ensure that they are able to perform for their intended purpose. Also, it addresses programs not mandated, such as the modification of the Probation Program from supervised to unsupervised. Fiscal Year 2015 Budget highlights include:  Tucson Police – The core service of patrol will be maintained at the highest possible level by the reorganization of administrative positions, assignment of police officers, and the management of the hiring process. There will be a restructuring of the command staff to occur after attrition of the current staff to ensure a high level of strategic planning, management, and oversight. The City has two federal COPS hiring grants providing funding for 75 authorized commissioned police officers. Beginning in Fiscal Year 2015, the salaries and benefits for 30 police officers will begin transitioning from the federal funding to General Fund. Commissioned staffing continues to hold at 998 personnel. Recruit classes will continue to fill vacancies as they occur and will ensure adequate staffing levels when 27 commissioned officers retire in Fiscal Year 2015 and 48 retire in Fiscal Year 2016. New police service vehicles are planned to be purchased using funding from restricted revenues and from land sale proceeds.  Tucson Fire – Rescue truck conversions will expand the alternative service delivery program resulting in an increase in units available on the street and a decrease in response times. Alternative service delivery assists the department in achieving goals for more efficient call-load distribution and better aligns service demands with service delivery. Authorized commissioned staffing remains at 619 personnel. The Fire Department is planning recruit classes for April 2015, July 2015 and January 2016 to ensure adequate staffing levels in preparation for 67 commissioned staff retirements in Fiscal Year 2016.  Parks and Recreation – The core service of providing parks and recreation to the community will be maintained at the highest possible level by the reorganization of administrative positions. Restructuring will increase the focus on improving conditions at parks and athletic fields. KIDCO service levels will be maintained and participation will not be impacted. Eight summer seasonal pools will be open in addition to the ten year-round pools. Federal Community Development Block Grant funds will continue to be used for park improvements. Additional funding was allocated for Park maintenance. Leisure classes will be offered based on participation. Non-mandated contracts will be reviewed to determine whether they provide a mutual benefit. The planning and development function in Parks will work in collaboration with the Office of Integrated Planning.  Mass Transit System – The final report of the Comprehensive Operational Analysis (COA) was issued January 2014. The COA reviews the transit services provided by the City and other services provided within the region and include conclusions and specific recommendations toward the continual improvement of the transit services. The study recommended changes to individual routes and segments; service level realignment to meet demands; rerouting; and the elimination of overlapping or duplicative services. The recommendations have the potential for annual savings. This budget includes one-half of the annual estimated savings. In addition, the management of Sun Tran and Sun Van understand the economic concerns facing the City. A-6 Management is committed to operating the systems in the most cost-effective manner, to implement cost saving programs, and to research additional revenue options. The Fiscal Year 2015 Adopted Budget does not include revenues generated by a fare increase; the issue of a fare policy is still under review by Mayor and Council.  Sun Link Streetcar – On July 25, 2014, the Sun Link streetcar is scheduled to begin operation. The construction of the Streetcar route was the City’s highest priority capital project and it is generating significant economic development and infill in the downtown and University areas. This project is already triggering retail, office and residential growth. The redevelopment opportunities along its route will contribute to improving Tucson’s economy.  Tucson Convention Center (TCC) – The budget has been developed using the current operational structure. The City is in the process of evaluating proposals under which the management of TCC would be performed by a vendor under contract, similar to the Golf enterprise. If that process results in a successful contract, the budget may be adjusted at a later date. Enterprise Funds: Budget Impacts Environmental Services, Tucson Water, and Tucson City Golf are enterprise funds, and structured to be funded by their fees for service; by definition, enterprise funds are intended to be entirely or predominately self-supporting. This means that their capital and operational needs are to be managed within the constraints of their revenue streams. In addition, their operations must be fiscally responsible regarding long-term sustainability. Over the past years, organizational structures have been adjusted, efficiencies implemented, and action plans reconfigured in all these areas to account for decreased revenues and increased costs.  Tucson Water – The Financial Plan for Fiscal Years 2014-2019 was recommended by the Citizens’ Water Advisory Committee (CWAC) and adopted by Mayor and Council on February 19, 2014. For Fiscal Year 2015, the Plan identified $169.5 million of water sales revenue and proposes an 8.3% overall increase, which is at the same level that was assumed in the prior year’s Plan for Fiscal Year 2014 needs. A public hearing was held on June 3, 2014, followed by a Mayor and Council vote to approve the new water rates. During the time frame covered by the Plan, the City will continue to purchase its entire allocation of Colorado River water and ensure system reliability through targeted infrastructure investment. The Plan reflects a minimum 85 – 95 days of working capital/cash reserves in all years of the Plan. This is consistent with the prior Adopted Plan and exceeds the current Mayor and Council target reserve level of 10% annual water sales revenue.  Environmental Services – The operating budget for Environmental Services is being maintained at the prior year level and includes the elimination of 7 vacant positions. Fiscal Year 2015 will be the department’s second year replacing its collections fleet with clean natural gas fueled trucks. The department will also rebuild two Caterpillar tractors. Pima County advised, effective July 1, 2014, it will discontinue its participation in the joint City-County Household Hazardous Waste (HHW) Program. Three of the positions eliminated are due to the change in the HHW Program. Environmental Services is anticipating an award for the 3-year 2014 EPA Brownfields Community-wide Assessment Grant for Hazardous Substances and Petroleum Products. No residential fee increases are being proposed; the last increases were in July 2011. A-7  Tucson Golf Enterprise Fund – The City of Tucson’s municipal golf program offers the greatest golfing opportunity for the widest number of citizens and visitors due to its quality courses and competitive rates. As Mayor and Council and City staff continued to find ways to extend the value of limited public funds and increase productivity in the current economy, a comprehensive review of the City’s municipal golf operations concluded with a new approach to the management of the courses and concessions. The City entered into an agreement with OB Sports to provide management of the City’s five municipal golf courses. The agreement aims to make municipal golf more financially sustainable; protect municipal golf as a key part of Tucson’s Parks and Recreation system; and to preserve and enhance the economic impact of golf in Tucson. The budget was built to improve the golfer experience by improving course conditions, enhancing customer service, and replacing aged equipment. The revenue focus for Fiscal Year 2015 will be the improvement of the food and beverage program. Restricted Funds: Budget Impacts The adopted budget includes other restricted funding in addition to the enterprise funds’ fees for service. These are monies the City receives from the federal and state governments as well as certain local sources and are limited in use to specific purposes. Historically, federal grants have comprised the majority of these funds followed by the Regional Transportation Authority funding for transportation and transit needs. In some cases, these restricted funds can be used to supplement basic services (e.g., Community Oriented Policing Services (COPS) Hiring Grant, Community Development Block Grant funds for park infrastructure improvements and Americans with Disabilities Act needs). However, in most cases these funds cannot be used to replace the General Fund as the source of funding for operational costs. Other examples of restricted funds include civic contributions (donations) that are made to the City by individuals or outside organizations to fund a designated purpose (e.g., swimming pool operations and firework displays) and Arizona Supreme Court disbursements that are designated for specific uses by City Court, such as employee training, court automation, and collections and improved case processing. Capital Improvement Program: Community Infrastructure The proposed Five-Year Capital Improvement Program includes critical projects to enhance or replace our community’s core services infrastructure. Fiscal Year 2015 will be the second year of funding supplied by a $100 million bond program approved by voters in November 2012. The bond program is for the major transportation infrastructure project to restore, repair, and resurface streets inside Tucson City limits. Street resurfacing will continue over the next four years, with approximately 85% of bond funds being allocated to major streets and 15% allocated to neighborhood streets. All work will be competitively bid to private sector contractors with $19.8 million budgeted in Fiscal Year 2015. Environmental Services is planning for $14.6 million of improvements to the Los Reales landfill. The improvements are five separate projects: installation of a 5,000 square foot pre-engineered metal building; the purchase of land located south of Los Reales Road and east of Craycroft road to build a buffer at the entrance of the landfill; construction of access roads, parking lots, and a drainage basin; construction and installation of a new wheel wash and facilities for a scale house; hazardous waste operations and a self-hauler facility. A-8 Tucson Water is planning a $19.2 million project to upgrade and replace an aging computerized control system. The project is consistent with the recommendations of the IBM Smarter Cities Challenge and includes the installation of field instrumentation, controllers, and communications equipment. On April 8th, the Mayor and Council were updated on the status of specific major capital improvement projects and the proposed Fiscal Years 2015-2019 capital improvement program. The adopted Fiscal Year 2015 capital budget is funded at $212.4 million, representing a 5.9% reduction from the Fiscal Year 2014 Adopted Budget of $225.9 million. This reduction is primarily due to the completion of the streetcar construction project. Coordinated Planning Function Organizational changes will continue to be made to instill a strong planning function to provide effective communication to our residents, to our employees, and to meet the vision established through the voter-approved Plan Tucson. The “new normal” means we must effectively utilize every tax dollar we receive, given today’s economic environment and the constant demand for more or improved government services. To achieve this, we will improve key processes by utilizing proven methods to maximize the financial resources to deliver services to our constituents. In November 2013, the Office of Integrated Planning (OIP) was formed to provide crossdepartment planning coordination toward the implementation of Plan Tucson. The initial focus is to ensure that key projects already underway are executed successfully and to evaluate the City's current planning structures and approaches to determine needed changes. An important priority for OIP is to facilitate on-going, systematic methods to ensure coordinated, cross-departmental review of issues, plans, and projects. OIP will oversee the City's new Project Management Coordination process, which is aimed at improving the timeliness, quality, and effectiveness of City projects. This effort has been in a pilot phase for the past few months and OIP will formalize and enhance the effort in order to increase the visibility of City projects and ensure the strategic and multi-disciplinary consideration of projects. OIP will also pursue grant funding opportunities for the City. Specific grants being pursued at this time include historic preservation funds to analyze the linkages between historic preservation, livability, and economic development in Tucson, and to develop a City historic preservation plan. Department Consolidations During Fiscal Year 2014, the Code Enforcement Inspectors moved from the Housing and Community Development Department to the Planning and Development Services Department (PDSD) for increased customer benefits and efficiency. Combining the code enforcement program with PDSD improves internal communication and professional development. Beginning in July, the functions of the Office of Equal Opportunity Programs (EEO) and Independent Police Review will transfer into two areas: the City Manager’s Office and the Procurement Department. The EEO/Independent Police Review division of the City Manager’s Office will be responsible for investigating complaints of discrimination and providing citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. A-9 The Small Business Enterprise Program and the Disadvantaged Business Program, which performs certification of participating businesses, establishes participation goals for eligible projects, and monitors the effectiveness of the program, will be integrated into the Procurement Department. The Tucson Supplemental Retirement System Office was reassigned to the Finance Department from the Human Resources Department in January, 2014. Investment in City Employees Our employees are both the City’s greatest asset and our most important investment in providing services to our community. It is imperative to recognize that City employees are continuing to serve our community well, even with the severe financial challenges we have faced during recent years. As with cost in other areas, many employee benefit costs have been rising dramatically and adding stress to our financial resources. We anticipate that we can develop both short-term and long-term plans to provide additional investments in our employees so that their efforts and sacrifices can be addressed with fairness and equity.  Pension Systems – The City participates in three pension systems: Public Safety Personnel Retirement System of the State of Arizona (PSPRS) for police and fire commissioned staff, Tucson Supplemental Retirement System (TSRS) for civilian (non-public safety) staff, and Elected Officials Retirement Plan of Arizona. Pension contribution costs have been rising nationwide due to lower investment returns, retiree payout rates, and the trend toward having more retirees than active employee participation; all of which have lowered the pension systems’ valuations. Rising annual system contribution costs are of nationwide concern due to significant impact on governmental budgets. The Mayor and Council have received information on pension issues for cities across the country in recent months, and have had the opportunity to discuss the current and future status of the City’s pension systems. The TSRS Board of Trustees reviewed alternative funding policies seeking to pay off the Plan’s unfunded liabilities within a 20-year time frame. Further consideration of alternative approaches prompted the Board to approve a Contribution Rounding Policy. The policy is the blended rate across all tiers for the employer rate, and rounds that rate up by an additional half percentage point (0.50%). The change in policy has two objectives. First, it stabilizes the contribution rates for funding purposes. Second, it demonstrates a commitment to the Plan by accelerating the rate to pay off the unfunded liabilities. On April 8, 2014, Mayor and Council adopted the recommendation.  Compensation Program – Mayor and Council approved a $1.00 per hour increase for Emergency Communication Workers; the change was implemented on July 1, 2013. A compensation increase was awarded to all other probationary and permanent employees effective January 1, 2014. With the exception of the 1% across-the-board increase provided in Fiscal Year 2013, City employees have not received a labor market pay adjustment since Fiscal Year 2006. Under the approved Compensation Plan, all civilian permanent employees, and all exempt commissioned police officers and firefighters (except for the ranks of Police Lieutenant and Fire Battalion Chief) received a fifty-five cent ($.55) per hour increase. Non-exempt commissioned police officers and firefighters who were hired before January 1, 2011, received a step increase. Those hired on or after January 1, 2011, and those at the top of their range received the equivalent of a fifty-five ($.55) per hour increase based on a 2,080 hour work year. A-10 Commissioned public safety officers with a rank of Police Lieutenant and Fire Battalion Chief received a percentage increase equivalent to the next closest non-exempt rank in their departments. The Fiscal Year 2015 Adopted Budget includes the full year effect of the compensation increase approved under the Compensation Plan; effective January 1, 2014. No additional compensation increases are proposed or incorporated within the Adopted Budget. The adopted budget contemplates a savings in overtime expenditures through efficient management of assigned overtime hours and a change to the manner in which the City calculates overtime pay. The change of overtime calculation will comply with the FLSA and will be accomplished through the Meet and Confer process in connection with the negotiation of written labor agreements. An actuarial claims analysis and negotiations conducted by the benefits consultant, Segal Consulting, resulted in a proposed 9.2% increase in health benefit premium costs. Through the work of the Employee Benefits Committee and Human Resources Department staff, the City’s health benefit plan has been adjusted so the increase in health benefit premium costs for the City and employees will be 8% rather than 9.2%. The health benefits HMO plan has been modified to include a copay increase to visit a specialist from $40 to $45 resulting in cost savings for the City of $216,000. In order to obtain additional savings, the dental premiums for employees in the PPO plan will increase from $2.38 to $5 for employee only, from $4.18 to $10 for employee plus 1, and from $6.15 to $15 for employee plus 2 or more, resulting in cost savings for the City of $750,000. All employees have the option of enrolling in the dental HMO which has zero premium for employee only, employee plus and employee plus 2 or more.  Opportunities – There are many opportunities that lie ahead for the City to strengthen its financial position and address long-term concerns and issues. These opportunities include:     The City’s renewed focus on economic development, including investment in the streetcar and in downtown development; and the creation of a strong incentive package which will help to grow the local economy and improve City revenues over time. City owned properties being put forward for development and public–private partnership. Continued focus on strategic operational efficiencies. Annexation should continue to be a high priority in order to grow the City’s economic base and increase the amount of revenue available for public investment. Thoughtful annexation makes sense from an economic and municipal service perspective. Many of the City’s major transportation corridors are being improved through Regional Transportation Authority funding. These transportation improvements, coupled with appropriate Plan Tucson policy efforts, should incentivize revitalization of vacant and underutilized properties along these routes contributing additional tax revenue to the City. A-11 Conclusion I appreciate the efforts of the Mayor and Council and City staff throughout the organization in the construction of this Adopted Budget. Special thanks are due to the staff of the Budget and Internal Audit Office for their commitment and long hours dedicated to preparing this budget, as well as to the professional integrity and leadership demonstrated by Assistant City Manager and Chief Financial Officer Kelly Gottschalk and Budget Program Director Joyce Garland. The Mayor and Council have made many tough decisions related to the City budget in recent years, and these decisions have advanced us toward improving our financial health. As we move forward we will continue to focus on developing policy to ensure our fiscal solvency while ensuring that the provision of valued community services are enhanced. The Adopted Budget accurately reflects the policies and priorities directed at maintaining frontline service delivery. I want to recognize all the efforts that were involved in the construction of this budget, to include those of the Mayor and Council, City staff, and most importantly our community members. I am grateful for their dedication and commentary on this important financial document. The Fiscal Year 2015 Adopted Budget is in clear alignment with the needs of the community, and I am committed to working towards fiscal health in accordance with sound policies and practices. I am proud to work in partnership with you, our employees, and the residents of Tucson as we continue to keep Tucson a great community. Respectfully submitted, Richard Miranda City Manager A-12 BUDGET OVERVIEW The Tucson City Charter requires that the City Manager submit a recommended budget for the following fiscal year on or before the first Monday in May, or on such date in each year as shall be fixed by the Mayor and Council. The Mayor and Council review the City Manager’s recommended budget and are required by the State of Arizona to adopt a balanced budget on or before the third Monday in August. For Fiscal Year 2015, the recommended budget was submitted to the Mayor and Council on April 23, 2014. Mayor and Council adopted the budget on June 3, 2014. The Fiscal Year 2015 Adopted Budget totals $1.265 billion. Approximately 62% is from restricted funds that can only be used for specific purposes: 24% from Enterprise Funds or $306.2 million and 38% from Other Restricted Funds or $481.9 million. The remaining 38% or $476.9 million is from the General Fund, which the Mayor and Council have discretion to program to meet the City's priority needs. The General Fund budget has increased by $9.1 million, or approximately 2%, from Fiscal Year 2014. Fiscal Year 2015 $1,264,984,430 The citywide budget decreased by $6.8 million from the Adopted Fiscal Year 2014 Budget of $1.272 billion. The capital budget decreased by over $27.1 million, while the operating budget increased by $20.3 million. The decrease in the capital budget is primarily due to the construction completion of the Modern Streetcar/Sun Link and several other transportation projects. The increase in the operating budget primarily is attributed to the increase in personnel and benefit costs. See chart below. Total Budget ($ millions) Adopted FY 2014 Budget Adopted FY 2015 Budget Change Percentage Change General Fund $ Enterprise Funds Other Restricted Funds Total $ 467.9 $ 278.9 525.0 1,271.8 $ 476.9 $ 306.2 481.9 1,265.0 $ 9.0 27.3 (43.1) (6.8) 2% 10% (8%) Operating Capital 1,045.9 225.9 1,271.8 $ 1,052.6 $ 212.4 1,265.0 $ 6.7 (13.5) (6.8) < 1% (6%) $ Total $ A-13 This Budget Overview is organized into four sections which focus on the changes from the Adopted Fiscal Year 2014 Budget to the Adopted Fiscal Year 2015 Budget:     Where the Money Comes From – Revenue Sources Where the Money Goes – Expenditures and Staffing Citizen Impacts Budget Development Process For more detailed information on changes, see Funding Sources in Section C and Department Budgets in Section D. WHERE THE MONEY COMES FROM There are three major revenue groups in the city budget: 1) General Fund, 2) Enterprise Funds, which are restricted, and 3) Other Restricted Funds. This section of the overview will first discuss General Fund revenues, followed by a discussion of Restricted Funds revenues. See chart below which illustrates the funding sources for citywide revenues. Fiscal Year 2015 Citywide Revenues $1.265 billion General Fund Revenues Revenue for the Fiscal Year 2015 General Fund adopted budget comes from both city-generated and stateshared sources. Revenues totaling $476.9 million include: $467.1 million of which is recurring; $9.2 million is non-recurring. This is $9.0 million more, or 1.9%, than the Fiscal Year 2014 Adopted Budget and $2.2 million more than the projected Fiscal Year 2014 revenues. Local sales tax revenues of $192.1 million, which comprise 40% of the General Fund revenues, have been estimated at a 3% growth over projected Fiscal Year 2014 collections. The City's primary property tax will provide funding for less than 3% of the General Fund budget. A-14 State-shared taxes (sales, income, and auto lieu) make up 28% of the adopted General Fund revenues. Increases in state income and sales tax collections will result in Tucson’s share being $7.4 million higher than the estimated revenues for Fiscal Year 2014. The 27% in Other City Revenues shown in the chart below consists of other local taxes and fees, fines and forfeitures, charges for city services, and contributions. The non-recurring funding sources total $9.2 million. Of this amount, $3.1 million is from land sale proceeds, $3.6 million use of assigned fund balance from a one-time revenue received in Fiscal Year 2014, and use of fund balance $2.5 million. Fiscal Year 2015 General Fund Revenues $476.9 million Restricted Funds – Revenues Restricted funds account for 62% of the total Fiscal Year 2015 Budget. These funds are considered restricted because their use is limited to specific purposes. Restricted fund revenues are generated from the following federal, state, and local sources: (1) (2) (3) (4) grants, shared revenues, and contributions from other state and local governments self-supporting enterprise funds (environmental services, golf, and water) city revenues that are collected for a specific purpose, such as certificates of participation and other debt financing, and reserves set aside for a particular requirement internal service and fiduciary funds The largest component of restricted revenue is from the public utility charges for service while federal grants comprise the second largest component. See the following chart and additional information which is available in Section C. A-15 Fiscal Year 2015 Restricted Funds – Revenues $775.2 million WHERE THE MONEY GOES The City budget funds a broad range of services. Environmental Services, Tucson Water, and Tucson City Golf are predominately self-supporting through their fees for services and are included in the Enterprise group, which makes up 24% of the Fiscal Year 2015 Recommended Budget. The following two graphs illustrate the specific areas in which citywide and General Fund expenditures are budgeted. Detailed information on individual department budgets can be found in Section D. Fiscal Year 2015 Expenditures $1.265 billion ¹ Tucson Water, 18%, Environmental Services, 5%, and Tucson City Golf, 1% ² Mayor and Council, City Clerk, City Manager’s Office, City Attorney, City Court, Office of Integrated Planning, Public Defender, Planning and Development Services, and Tucson Convention Center ³ Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement A-16 General Fund Expenditures Fiscal Year 2015 $475.0 million ¹ Mayor and Council, City Clerk, City Manager's Office, City Attorney, Integrated Planning, Housing and Community Development, Public Defender, Planning and Development Services, and Transportation. ² Budget and Internal Audit, Finance, General Services, Human Resources, Information Technology, and Procurement. Staffing The number of City employees in the adopted budget for Fiscal Year 2015 totals 4,782.30; a decrease of 135.25 full-time equivalent (FTE) positions from Fiscal Year 2014. An FTE is equal to a 40-hour work week or 2,080 hours per year. The citywide FTE comparison chart on the following page illustrates how staffing changed since staffing peaked in Fiscal Year 2006 at 6,042. Staffing continues to decline as the City reconfigures the workforce to provide for enhanced efficiencies with its fiscal parameters. For more detail on authorized position resources, see the individual departments in Section D. A four-year City staffing comparison chart is included in Section F as well as a breakdown between permanent and non-permanent positions for Fiscal Year 2015. One potential measure of municipal efficiency, and the value that residents are getting for their taxes, is the staffing ratio per 1,000 population. A chart is included in Section F which illustrates that the number of City employees per 1,000 population has gradually declined in the past years from a peak of 11.2 in Fiscal Year 2007 to 9.2 in Fiscal Year 2015. A-17 The citywide FTE comparison chart below illustrates how staffing over the past peaked in Fiscal Year 2006 at 6,042. CITIZEN IMPACTS City Property Taxes. The City’s property tax rates will increase in Fiscal Year 2015. The City imposes two taxes on property within the city limits. The primary property tax is applied to the limited value assessed by the Pima County Assessor, it is used for general purposes; and the secondary property tax, which is applied to the full cash value assessed by the Pima County Assessor and is used to pay off general obligation bond debt. The Arizona State Constitution limits the amount of ad valorem taxes levied by a city to an amount not to exceed 2% greater than the maximum allowable levy in the preceding year. This levy limitation permits additional taxes to be levied on new or annexed property which may be taxed at the allowable rate computed for property taxed in the preceding year. Property annexed by November 1 will be taxable in the following year. The Fiscal Year 2015 revenues reflect the 2% allowable increase. The combined property tax rate for the Fiscal Year 2015 Adopted Budget is $1.4606 per $100 of assessed valuation, which is an increase of $0.0302. As allowed by state law, the City will adjust the primary property tax levy by the actual cost of involuntary torts or claims that were paid in Fiscal Year 2013. The involuntary tort levy amount is $1,374,150, which is a reduction of $1,839,600 from the prior year resulting in a decrease in the estimated primary tax rate by $0.0416 per $100 of assessed valuation. The involuntary tort revenue will be a reimbursement to the City’s Self Insurance Fund and will reduce deficit in that fund. The increase to the secondary tax rate is needed to repay the general obligation bond principal and interest obligations. The $0.0302 increase in the combined rate would mean an increase of $3.02 annually for an owner of a home with a $100,000 actual valuation. City of Tucson Property Tax Comparisons Actual FY 2014 Rate Changes Primary $ Secondary Total $ 0.5245 $ 0.9059 1.4304 $ A-18 Adopted FY 2015 Change 0.4829 $ (0.0416) 0.9777 0.0718 1.4606 $ 0.0302 Charges for Services. Not all charges for services directly impact the general public; e.g., court fines and development fee increases. The charges for services generally affecting the majority of Tucson residents are the refuse collection and disposal service fees and water system cost of service/usage rates. A public hearing was held on June 3, 2014 and Mayor and Council voted to approve new water rates. There will be no increase for residential refuse collection and disposal service fees during Fiscal Year 2015. Service Levels. The economic recession caused the City to reduce staffing and reduce or eliminate certain services. Staffing has fallen through attrition and the elimination of vacant and filled positions. However, the primary goal is the maintenance of service delivery to residents. This will be accomplished by making internal changes and realignments to make the City of Tucson organization as effective and efficient as possible. A focus will be staffing front-line customer service and revenue generating functions to ensure that critical services are delivered. BUDGET DEVELOPMENT PROCESS The budgetary process is governed by both state and city legal requirements and provides an opportunity for citizen comment. On April 23, 2014 the city manager submitted the Fiscal Year 2015 Recommended Budget and the Proposed Five-Year Capital Improvement Program for Fiscal Years 2015-2019. The submission was in compliance with the Tucson City Charter which requires that the city manager prepare a written estimate of the funds required to conduct the business and affairs of the city for the next fiscal year. A public hearing for the Fiscal Year 2015 Recommended Budget was held on May 6, 2014 to provide the public with an opportunity to comment. On May 6th, time was set aside at the Mayor and Council study session for review of the recommended budget; and the budget was tentatively adopted at the regular Mayor and Council meeting on May 20th. The tentative budget adoption was in compliance with the City Charter by which the city manager is required to submit to Mayor and Council an estimate of the probable expenditures for the coming fiscal year. On June 3rd, the City of Tucson held a public hearing on the budget as tentatively adopted followed by a special meeting for final budget adoption. Adoption of the property tax levies was held on June 17th in accordance with state law. The budget calendar for Fiscal Year 2015 can be found on page iii. A-19 Section B Policies and Legal Requirements Section B Policies and Legal Requirements FINANCIAL POLICIES and PRACTICES The City of Tucson’s goal is to provide the highest quality services to the community in the most costeffective manner. The City’s strategy to achieve these results is through goals to improve Tucson in a coordinated manner and to make fiscally responsible decisions that will ultimately strengthen the city. The development of the City of Tucson’s budget is designed to reflect the needs and desires of the community. Throughout the year, the Mayor and Council and staff obtain input from the community through citizen commissions, neighborhood dialog meetings, and budget townhalls. The city council provides input to the City Manager for the preparation of the Adopted Budget, which is reviewed with the Mayor and Council in the spring of each year. The purpose of the Adopted Budget is to enable the community and the city council to comment on a balanced budget before tentative adoption. In addition to legal requirements set by State law and the City Charter, the Mayor and Council adopted Comprehensive Financial Policies in December 2012 as recommended by the Government Finance Officers Association (GFOA). These policies establish guidelines for the City’s overall fiscal planning and management. These principles are intended to foster and support the continued financial strength and stability of the City as reflected in its financial goals. Following these principles will enhance the City’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. It will also protect the Council’s policy-making ability by ensuring that important policy decisions are not controlled by financial problems or emergencies. The Comprehensive Financial Policies are available in their entirety on the City Finance Department’s website at http://www.tucsonaz.gov/finance Balanced Budget The city shall adopt a balanced budget so expenditures approved for City purposes will not exceed the estimate of income expected from all sources, including available balances from prior years. This policy applies to expenditures and revenues within each fund such that each fund is individually balanced. Furthermore, one-time funding sources should only be used for one-time expenditures to avoid a future imbalance that would be caused by funding recurring expenditures with one-time revenues or balances from prior years. Per the adopted Policies, the City of Tucson should always adopt a legally balanced budget and should strive to adopt a structurally balanced budget while considering the long-term impact on the City’s financial health. In difficult budget times, the City should strive first to maintain balanced operating budgets and then to achieve a structurally balanced budget as quickly as possible. Operating Management Policies  Department directors are expected to manage their areas with the overall financial health of the City in     mind and to look for effective and efficient ways to deliver quality services to our citizens while meeting the goals of the city council. All personnel requests must be fully justified to show that they will either meet new program purposes or maintain or enhance service delivery. Revenue projections will be based on historical trends by developing base lines for ongoing types of revenues. Conservative but realistic revenue projections will be prepared to assess the limits of budget appropriation. User fees and charges, which are approved by the city council, will be periodically analyzed and updated to ensure sufficient cost recovery. Development fees will be reviewed each year and adjusted if necessary. B-1 FINANCIAL POLICIES and PRACTICES  Each department will create performance measurements to make sure the goals and objectives of the department are obtained in an efficient and effective manner.  Investments of cash funds will be maintained in accordance with the City Charter and State Statutes.  The City will pursue outstanding collections through revenue collectors and perform audits on businesses to ensure compliance with the City Tax Code. Capital Management Policy The purpose of the Capital Improvement Program (CIP) is to systematically plan, schedule, and finance capital projects to ensure cost-effectiveness as well as conformance to established policies.  The City will develop, maintain and revise when necessary a continuing CIP.  The CIP must include a list of proposed capital improvements with cost estimates, funding sources, time schedules for each improvement and estimated operating and maintenance costs.  The CIP will cover a five-year planning horizon, identifying infrastructure and facility projects along with the funding sources available for projected expenditures. Revenue Diversification The City cannot meet the growing demand for services without diversifying its revenue base. Although the State places certain restrictions on raising revenues, restrictions due to the City Charter can be lifted if approved by the voters. The City must continue in its efforts to expand revenues such as fees for services, and to remove limitations set by the City Charter where feasible. General Accounting Policies  The City complies with Generally Accepted Accounting Principles (GAAP) and Governmental     Accounting Standards Board (GASB) statements in accounting for and presenting financial information. The modified accrual basis of accounting is used for all governmental fund types, while other fund types including enterprise funds comply with the full accrual basis of accounting. An annual audit is performed by an independent public accounting firm. The audit opinion is included in the city’s Comprehensive Annual Financial Report (CAFR). The City’s CAFR will be submitted to the Government Finance Officers Association (GFOA) Certification of Achievement for Excellence in Financial Reporting Program. Financial systems will be maintained to monitor revenues and expenditures. Budgetary Policies The basis of budgeting is best described as a modified cash basis, because funds are budgeted in the year expended. As a result, revenues that may be received in a prior year are budgeted in the year that they will be expended. A good example is bond funds, which are sold and received in the fiscal year prior to the fiscal year they are budgeted and expended.  The budget will be prepared using the best practices and procedures set out by the GFOA and the GASB.  The budget will be prepared in accordance with the policies and priorities of the Mayor and Council, including the City’s Comprehensive Financial Policies and approved strategic plan.  The budget will reflect the needs being met, services provided, resources used, and sources of funds.  Annually, the Mayor and Council is to adopt a balanced budget on or before the third Monday in June preceding the beginning of the fiscal year, which sets out that year’s revenues and appropriations for each program and item of expenditures.  The City will adopt a balanced budget without using non-recurring funding sources to defray recurring expenditures. B-2 FINANCIAL POLICIES and PRACTICES  Consistent with the annual budget process, a five-year capital improvement program will be approved.  The adopted annual budget is the basis for the implementation, control, and management of that year’s programs and use of funds.  The City’s budget will be submitted to the GFOA Distinguished Budget Presentation Program. Fund Balance Policy An important component of good fiscal practice for any organization is to have a policy on the amount of reserves to be maintained, the purposes for which their use is allowed, and the manner in which reserves are restored after use. Fund balance is an important indicator of the City’s financial position. Fund Balance is comprised of Non-spendable, Restricted, Committed, Assigned, or Unassigned components. This policy refers to unrestricted fund balance which would include the latter three fund balance components: Committed, Assigned, or Unassigned. The City of Tucson’s General Fund unrestricted fund balances will be maintained to provide the City with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing. This is needed to maintain the City’s creditworthiness and to adequately provide for economic and legislative uncertainties, cash flow needs and contingencies. Committed Fund Balance  Mayor and Council action is required to “commit” and “uncommit” funds for a specific purpose.  The City will maintain a stabilization fund or “rainy day fund” as a committed fund balance in the General Fund of ten percent (10%) of General Fund revenues. The City is currently not in conformity with this goal but will strive to achieve it within five years.  The stabilization fund may only be used if specific action is taken by Mayor and Council after the unassigned/contingency fund balance is depleted. The stabilization fund will be funded from balances that have remained unspent in assigned fund balance after one fiscal year.  In the event the stabilization fund must be used to provide for temporary funding, the City must restore it to the ten percent level over a period not to exceed five fiscal years following the fiscal year in which the event occurred. If the depletion of the stabilization fund was a result of an ongoing economic downturn, the City’s goal is to restore the fund balance within five years of revenue stabilization. Assigned Fund Balance  The Chief Financial Officer/Finance Director will approve any designation to “assigned” fund balance as deemed appropriate for potential future needs. Typically, the year-end assigned fund balance represents those fund balance monies budgeted for use in the following fiscal year or for known expenditures in the future.  If fund balance is assigned, Mayor and Council will be informed within 180 days after the June 30th fiscal year-end. Unassigned Fund Balance  A target of a minimum of seven percent (7%) of General Fund revenues will be “unassigned/contingency”, with the intention to provide additional stability to the General Fund recognizing the cyclical nature of the economy and the volatility of the major revenue sources of the City. B-3 FINANCIAL POLICIES and PRACTICES  Funds in excess of the seven percent target will be retained in the unassigned General Fund balance, and may be considered to supplement “pay as you go” capital outlay expenditures, or may be used to prepay existing City debt.  These funds may not be used to establish or support costs that are recurring in nature. Investment Policy The Tucson City Charter and State Statutes authorize the City to invest in obligations of the U.S. government, its agencies and instrumentalities, money market funds consisting of the above, repurchase agreements, bank certificates of deposit, commercial paper rated A-1/P-1, corporate bonds and notes rated AAA or AA, and the State of Arizona Local Government Investment Pool. Investment maturities shall be scheduled to enable the City to meet all operating requirements which might be reasonably anticipated. Surplus and idle money related to the day-to-day operation of the City may be invested in authorized investments with a final maturity not exceeding five years from the date of investment. Comparison to the Basis of Accounting for the Comprehensive Annual Financial Report (CAFR)  The structure of City funds is generally the same in the budget and the CAFR. However, because the CAFR uses either a modified accrual or full accrual basis of accounting, there are differences in how revenues and expenses are treated in specific areas.  Where the General Fund contributes to a special revenue fund, those special revenue funds do not carry an unreserved fund balance because only the amount of General Fund required to cover expenses and obligations are transferred. This treatment is essentially the same in both the budget and the CAFR.  The budget matches revenues to expenditures in the year expensed for funds other than the General Fund. This may result in differences with the CAFR where a revenue may be received prior to the start of the fiscal year, such as is the case with bond funds and other financing, while the CAFR would report the proceeds in the year received.  The budget does not record expenditures such as depreciation that are accrued under Generally Accepted Accounting Principles. B-4 DEBT MANAGEMENT POLICY This policy is a component of the adopted Comprehensive Financial Policies. It has been developed to provide guidelines for the issuance of bonds and other forms of indebtedness to finance necessary land acquisitions, capital construction, equipment, and other items for the City and post-closing follow-up with respect to such financings. The debt policy is to be used in conjunction with the Adopted Budget, the Capital Improvement Program (CIP) and other financial policies as directed by Mayor and Council. It will assist the City in determining appropriate uses of debt financing, establish debt management goals, provide guidelines that will result in the lowest cost of borrowing for each transaction and assist the City in maintaining its current credit ratings, while assuming a prudent level of financial risk and preserving the City’s flexibility to finance future capital programs and requirements. The City of Tucson uses a variety of financing mechanisms to meet the long-term capital needs of the community. In determining an appropriate indebtedness program for the City, consideration is given to the following:        Operating and maintenance costs associated with the Capital Improvement Program Federal and state laws and regulations, Tucson City Charter, and the Tucson Code Current outstanding debt requirements Source of debt repayment consistent with the capital project being financed Life of the capital project is equal to or greater than the term of the financing Proposed debt will not cause extraordinary tax or fee increases Proposed debt will not result in limiting the City’s ability for future indebtedness In all cases, the City aggressively manages the debt program, with the assistance of a financial advisor and bond counsel. Restructuring, refinancing, and advance bond refunding are used to limit the City’s debt service costs and to provide maximum future borrowing flexibility. The City’s debt program includes the following financing mechanisms. General Obligation Bonds Bond proceeds are used to finance capital projects for police, fire, parks and recreation, drainage, and other purposes. State law limits the amount of general obligation bonds that may be outstanding to 20% of assessed valuation for utility, open space, public safety, and transportation purposes and 6% of assessed valuation for all other purposes. General obligation (GO) bonds are backed by the full-faith and credit of the City and are secured by secondary property tax. The Tucson City Charter currently sets an upper primary and secondary property tax limit of $1.75 per $100 of assessed valuation as a condition upon the City’s continuing ability to impose and collect transaction privilege taxes. Therefore, state laws notwithstanding, the City will not levy a combined primary and secondary property tax that exceeds $1.75. The City generally issues general obligation bonds with 20 - 30 year maturities. Street and Highway Revenue Bonds Bond proceeds are used to finance street improvement projects as defined by state law. State law limits the amount of bonds that can be sold. Prior fiscal year highway user revenue receipts, which are used to pay the bonds, must be equal to at least twice the highest annual debt service requirements for senior lien bonds and at least one and one-half times for junior lien bonds. Street and highway revenue bonds generally have a 20 year maturity. B-5 DEBT MANAGEMENT POLICY Water Revenue Bonds and Obligations Bond proceeds are used to finance capital improvements to the water system. By bond covenant, the City is limited to issuing bonds only if net revenues after operations are equal to at least 120% of the maximum future annual debt service requirement. To maintain a high credit rating and thus decrease borrowing costs, the City maintains 150% - 200% debt service coverage. Water revenue bonds and obligations are generally issued with 20 - 30 year maturities. Special Assessment Bonds Bond proceeds are used to finance improvement district projects. These bonds are payable by tax assessments against the benefiting property owners over a ten-year period. Water Infrastructure Finance Authority (WIFA) Loans In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the WIFA. A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. Clean Renewable Energy Bonds (CREBs) In July, 2005, Congress passed the Energy Tax Incentives Act of 2005 (the “Act”). Among a number of other tax incentives, the Act permits state and local governments, cooperative electric companies, clean renewable energy bond lenders and Indian tribal governments to issue CREBs to finance certain renewable energy and clean coal facilities. CREBs are a new form of tax credit bond in which interest on the bonds is paid in the form of federal tax credits by the United States government in lieu of interest paid by the issuer. CREBs, therefore, provide qualified issuers/qualified borrowers with the ability to borrow at a 0% interest rate. The federal tax benefit to the holder of a CREB is greater than the benefit derived from tax-exempt municipal bonds in that the tax credit derived from a CREB can be used to offset on a dollar-for-dollar basis. The City began issuing CREBs in Fiscal Year 2009 and will continue to use this financing mechanism to fund the purchase and installation of solar panels for use on city buildings. The bond principal is being repaid from the electricity savings and rebates from Tucson Electric Power. Non-Bond Debt: Lease Purchases, Certificates of Participation, and Installment Contract Debt These financing mechanisms are used when the projects involved are unsuitable for traditional bonding or a determination is made that alternative financing has advantages over bonding. The debt requirements for these financing mechanisms are payable from the City’s recurring revenues and are subject to annual appropriation by the Mayor and Council. To minimize borrowing costs, the City generally purchases financing insurance and pledges collateral towards the debt repayment. Maturities for these debts range from 1 - 20 years, depending upon the nature of the project being financed. B-6 DEBT MANAGEMENT POLICY SUMMARY OF OUTSTANDING INDEBTEDNESS As of July 1, 2013 Issue Type Principal Outstanding Governmental Activities: General Obligation Bonds Highway Revenue Bonds Certificates of Participation Special Assessment Debt Clean Renewable Energy Bonds Capital Leases $ Business-type Activities: Water System Revenue Bonds Certificates of Participation Total Indebtedness $ % of Total 213,450,000 108,710,000 231,006,000 2,006,000 15,178,700 2,340,221 572,690,921 19.38% 9.87% 20.97% 0.18% 1.38% 0.21% 51.99% 518,105,181 10,714,000 528,819,181 47.04% 0.97% 48.01% 1,101,510,102 100.00% Bond Sales Forecast Water System Revenue Obligation Bonds. In Fiscal Year 2014, the Tucson Water Utility will issue water system revenue obligation bonds in the amount of $38,000,000 for the acquisition and construction of water system improvements that are included in the Fiscal Year 2015 capital improvement plan. The repayment of the principal and interest debt service will come from revenues generated by the water utility rather than from secondary property taxes. 2013 Bond Authorization Sales. In November, 2012, the voters approved $100,000,000 of General Obligation bonds for a five-year program to improve the condition of City streets. The bond funds will be used to restore, repair, and resurface streets inside Tucson City limits. Each spring $20,000,000 will be issued for construction the following fiscal year until 2018. Repayment Impact of Bond Sales General Obligation Bond Debt Service. General obligation bond debt is paid off from the secondary property tax rate, which is determined each year by the levy required to meet the annual debt service divided by the City’s projected secondary assessed valuation. For Fiscal Year 2015, the required levy to cover outstanding bonds is estimated at $30,622,420, an increase of $2,077,128 from the levy for Fiscal Year 2014. The Fiscal Year 2015 secondary property rate is estimated at $0.9777 per $100 of assessed valuation, an increase of $0.0718 from the Fiscal Year 2014 actual rate of $0.9059. The actual rate for Fiscal Year 2015 may be higher or lower depending on the final secondary assessed valuation set by Pima County later this summer. Street and Highway Revenue Bond Debt Service. Street and highway revenue bonds are repaid from state-shared Highway User Revenue Fund receipts. Repayment from this source in Fiscal Year 2015 will be $17,509,900. Enterprise Funds Debt Service. Enterprise Fund revenue bonds and other long-term obligations are payable solely from fees, charges for services, or rents paid by users of the service provided. B-7 DEBT MANAGEMENT POLICY DEBT SERVICE BY SOURCE OF FUNDS PRINCIPAL AND INTEREST FY 2014 FY 2015 1 General Government Funds General Fund ParkWise Fund General Obligation Bond Debt Fund Street and Highway Revenue Bond Debt Fund Special Assessments Fund Total General Government Funds $ 24,360,720 1,392,650 28,272,500 17,588,650 521,610 72,136,130 $ 26,743,650 1,248,040 29,825,210 17,509,900 509,320 75,836,120 2 Internal Service Funds Facilities Management Internal Service Fund General Service Fund Total Internal Service Funds -01,860,700 1,860,700 655,950 1,822,500 2,478,450 617,410 46,985,640 47,603,050 614,430 50,806,000 51,420,430 2 Enterprise Funds Environmental Services Fund Tucson Water Utility Fund Total Enterprise Funds Grand Total $ 121,599,880 $ 129,735,000 1 General Government Funds debt service payments are budgeted in Non-Departmental, except for ParkWise where its debt service payments are budgeted within its respective department. 2 Internal Service and Enterprise Funds debt service payments are budgeted in their respective departments. B-8 LEGAL REQUIREMENTS The City’s budget is subject to requirements set by the State of Arizona's Constitution and statutes, and the Tucson City Charter. LEGAL REQUIREMENTS IMPOSED BY THE STATE Tucson, like all cities in the State of Arizona, is subject to numerous budgetary and related legal requirements. Article IX, Section 20(1) of the Arizona Constitution sets out limits on the City's legal budget capacity. In general, the Mayor and Council cannot authorize expenditures of local revenues in excess of the expenditure limitation determined annually by the State of Arizona's Economic Estimates Commission (EEC). This limitation is based on the City's actual expenditures incurred during Fiscal Year 1980, adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, certain highway user revenue funds, federal funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Each year the EEC recalculates expenditure limitations for population growth and inflation, using the federal Gross Domestic Product (GDP) index to account for inflationary increases. The City’s limitation amount for Fiscal Year 2015 includes three voter-approved increases to the expenditure base. In November 1981, the voters passed an $800,000 increase and in November 1987, the voters approved a $46.9 million permanent increase to the base limitation. In the November, 2013 election, the voters approved an additional $50.0 million permanent increase to the base limitation. Property Tax Levy Limitation The Arizona Constitution and Arizona Revised Statutes (ARS) specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy may be used only to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Primary Property Tax Levy: There is a strict limitation on how much the City can levy as a primary property tax. The primary property tax levy is limited to an increase of 2% over the previous year's maximum allowable primary levy, plus an increased dollar amount due to a net gain in property not taxed the previous year (ARS §42-17051). Even if the City does not adopt the maximum allowable levy from year to year, the 2% allowable increase will be based on the prior year's "maximum allowable levy.” The "net new property" factor is included in the calculation to take into account all new construction and any additional property added to a community due to annexations. The 2% increase applies to all taxable property. The Arizona State law allows cities and towns to include tort claim reimbursements in the primary tax levy. The property tax revenue represents a reimbursement to the City’s Self-Insurance Fund for the actual cost of liability claim judgments paid during the prior fiscal year. The City of Tucson includes this reimbursement in its primary property tax levy. Secondary Property Tax Levy: The secondary property tax allows the City to levy a property tax for the purpose of retiring the principal and paying interest on general obligation bonds. This levy is referred to as the "unlimited" levy because this property tax may be levied in an amount to make necessary interest payments on, and for the retirement of, general obligation bonds issued by the City. Not only is the dollar amount of the secondary property tax levy "unlimited," the actual full cash value of property that is used in determining the tax rate can be adjusted by changes in market value without a cap B-9 LEGAL REQUIREMENTS (Article IX, Section 18 and 19, Arizona Constitution). Unlike the primary tax system, which uses a controlled assessment system to determine the tax rate, state laws allow the City to levy the amount of secondary property tax necessary to pay off its general obligation bonds. Budget Adoption State law (ARS §42-17101) requires that on or before the third Monday in July of each fiscal year, the Mayor and Council must adopt a tentative budget. Once this tentative budget has been adopted, the expenditures may not be increased upon final adoption. In effect, with the adoption of the tentative budget, the council has set its maximum "limits" for expenditure, but these limits may be reduced upon final adoption. Once the tentative budget has been adopted, it must be published once a week for at least two consecutive weeks. The tentative budget must be fully itemized in accordance with forms supplied by the auditor general and included in the council meeting minutes. State law (ARS §42-17104, §42-17105) specifies that the city or town council must adopt the final budget for the fiscal year by roll call vote at a special meeting called for that purpose. The adopted budget then becomes the amount proposed for expenditure in the upcoming fiscal year and shall not exceed the total amount proposed for expenditure in the published estimates (ARS §42-17106). Once adopted, no expenditures shall be made for a purpose not included in the budget, and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the city has at any time received, or has on hand, funds or revenue in excess of those required to meet expenditures incurred under the budget. Federal and bond funds are not subject to this requirement. Adoption of Tax Levy State law (ARS §42-17107) governing truth in taxation notice and hearing requires that on or before February 10, the county assessor shall transmit to the city an estimate of the total net assessed valuation of the city, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the city. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the city in the preceding year, the governing body shall publish a notice of tax increase. The truth in taxation hearing must be held prior to the adoption of the property tax levy. The tax levy for the city must be adopted on or before the third Monday in August (ARS §42-17151). The tax levy must be specified in an ordinance adopted by the Mayor and Council. The levy is for both the primary and secondary tax. Budget Revisions ARS §42-17106 requires that no expenditures be made for a purpose not included in the adopted budget in any fiscal year in excess of the amount specified for each purpose in the budget. The City of Tucson in its annual Budget Adoption Resolution defines “purpose” as a series of departments and offices organized into the following seven program categories: 1. Elected and Officials 2. Public Safety and Justice Services 3. Community Enrichment and Development 4. Public Utilities 5. Support Services 6. Non-Departmental 7. Fiduciary Funds B-10 LEGAL REQUIREMENTS The departments within a given program category are held accountable for their budget. Each department and the Office of Budget and Internal Audit continuously monitor expenditures. Expenditures will be controlled by an annual budget at the purpose level. The City Council shall establish appropriations through the budget process. The Council or City Manager may transfer these appropriations as necessary through the budget amendment process. ARS §42-17106 permits the Mayor and Council, on the affirmation of a majority of the members at a duly noticed public meeting, to authorize the transfer of funds between program categories if the funds are available so long as the transfer does not violate the state set spending limitations. Department directors are required to control expenditures to prevent exceeding their departmental expenditure budget. If budget changes are needed within a department budget, city departments prepare budget change requests that identify the areas to be increased and decreased. The Budget Office approves these budget change requests; under special circumstances the City Manager or his designee also approves the change requests. If there are major policy or program implications associated with a change, the City Manager may submit it to the Mayor and Council for approval. Once approved, the revised appropriation is entered into the City’s financial management system. LEGAL REQUIREMENTS IMPOSED BY THE CITY CHARTER Legal requirements of the Tucson City Charter related to limiting property taxes and scheduling of budget adoption are more restrictive than state law. Property Tax Levy Limitation Chapter IV, Section 2 of the Tucson Charter sets an upper property tax limit of $1.75 per $100 assessed value. Therefore, state laws notwithstanding, the City cannot levy a combined primary and secondary property tax that exceeds $1.75. Fiscal Year The fiscal year of the City begins the first day of July of each year. (Tucson City Charter, Chapter XIII, Section 1) Submission of the Recommended Budget The City Charter requires that the City Manager prepare a written estimate of the funds required to conduct the business and affairs of the City for the next fiscal year. This estimate, which is the recommended budget, is due on or before the first Monday in May of each year, or on such date in each year as shall be fixed by the Mayor and Council. (Tucson City Charter, Chapter XIII, Section 3) Budget Approval On or before the first Monday in June of each year, or on such date in each year as shall be fixed by the Mayor and Council, the City Manager is required to submit to the Mayor and Council an estimate of the probable expenditures for the coming fiscal year, stating the amount in detail required to meet all expenditures necessary for city purposes, including interest and sinking funds, and outstanding indebtedness. Also required is an estimate of the amount of income expected from all sources and the probable amount required to be raised by taxation to cover expenditures, interest, and sinking funds. (Tucson City Charter, Chapter XIII, Section 4) B-11 LEGAL REQUIREMENTS Budget Publication and Hearings The budget has to be prepared in detail sufficient to show the aggregate sum and the specific items allowed for each and every purpose. The budget and a notice that the Mayor and Council will meet for the purpose of making tax levies must be published in the official newspaper of the city once a week for at least two consecutive weeks following the tentative adoption of such budget. (Tucson City Charter, Chapter XIII, Section 5) Adoption of the Budget and Tax Levy Under Chapter XIII, Section 13 of the City Charter, any unexpended funds held at the conclusion of the fiscal year, other than funds needed to pay bond indebtedness, are no longer available for expenditure and must be credited against amounts to be raised by taxation in the succeeding fiscal year. If a budget is adopted after the beginning of the fiscal year, Chapter XIII, Section 13 may bar the expenditure of any money until a budget is in place. The implications of Chapter XIII, Section 13 are two-fold. First, any non-bond related expenditure authority terminates on June 30. Second, since the clear implication of this section is that an adopted budget is necessary to provide expenditure authority, if a budget is not in place on July 1 the City cannot expend funds. To avoid any possible implications of not having a budget in place before the beginning of the fiscal year, it is advised that the Mayor and Council adopt a final budget on or before June 30. The Mayor and Council are required to hold a public hearing at least one week prior to the day on which tax levies are made, so that taxpayers may be heard in favor of or against any proposed tax levy. After the hearing has been concluded, the Mayor and Council adopt the budget as finally determined upon. All taxes are to be levied or voted upon in specific sums and cannot exceed the sum specified in the published estimate. (Tucson City Charter, Chapter XIII, Section 6, and Ordinance Number 1142, effective 6-23-48) City Ordinance Setting the Property Tax Rate On the day set for making tax levies, and not later than the third Monday in August, the Mayor and Council must meet and adopt an ordinance that levies upon assessed valuation of property within the city a rate of taxation sufficient to raise the amounts estimated to be required in the annual budget. (Tucson City Charter, Chapter XIII, Section 7, and Ordinance Number 1142, effective 6-23-48) B-12 STATEMENT REQUIRED BY ARIZONA REVISED STATUTES §42-17102 RELATIVE TO PROPERTY TAXATION PRIMARY AND SECONDARY TAX LEVIES FISCAL YEARS 2014 AND 2015 Adopted FY 2014 Levy Property Tax Primary Secondary Total Actual FY 2014 Levy FY 2015 Maximum Levy Amount $ 16,333,360 $ 28,547,940 16,333,360 $ 28,545,292 13,599,560 30,622,420 $ 44,881,300 $ 44,878,652 $ 44,221,980 Actual FY 2014 Rate Property Tax Primary Secondary FY 2015 Involuntary Tort Levy Amount 1 $ 1,374,150 -0- $ 1,374,150 Amount Rate Increase/ (Decrease) Estimated FY 2015 3 Rate FY 2015 Total Levy Amount 2 Percentage Levy Increase/ (Decrease) $ 14,973,710 30,622,420 $ (1,359,650) 2,077,128 (8.3%) 7.3% $ 45,596,130 $ 717,478 1.6% Percentage Rate Increase/ (Decrease) $ 0.5245 $ 0.9059 0.4829 0.9777 $ (0.0416) 0.0718 (4.0%) 8% Total $ 1.4304 $ 1.4606 $ 0.0302 2.1% 1 Amount of Levy Increase/ (Decrease) The primary property tax levy is limited to an increase of two percent over the previous year's maximum allowable primary levy plus an increased dollar amount due to a net gain in property not taxed in the previous year, such as new construction and annexed property. The primary property tax levy is shown at the estimated maximum amount. The actual maximum amount may be less. 2 Increase to the levy rate as reimbursement for Fiscal Year 2013 tort claim payments. 3 Both rates may differ depending on the final actual assessed valuation for the respective purposes. B-13 B-14 B-15 B-16 Schedule A to Resolution 22221 CITY OF TUCSON Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2015 FUND 1. General Fund ESTIMATED FUND REVENUES ADOPTED BALANCE/ OTHER THAN ACTUAL BUDGETED NET PROPERTY TAX PROPERTY EXPENDITURES/ EXPENDITURES/ POSITION*** REVENUES TAXES EXPENSES** EXPENSES* 2014 2014 2015 2015 July 1, 2014** Primary: 13,599,560 $ 455,933,440 45,107,740 $ $ 408,400,520 $ 430,662,770 $ 2. Special Revenue Funds OTHER FINANCING 2015 SOURCES $ INTERFUND TRANSFERS 2015 IN $ $ $ (50,017,190) $ 464,623,550 BUDGETED EXPENDITURES/ EXPENSES 2015 $ 426,921,300 247,837,950 235,982,460 21,601,620 204,118,990 50,017,190 265,900,730 247,199,470 3. Debt Service Funds Available 4. Less: Amounts for Future Debt Retirement 46,382,760 46,052,370 1,134,870 Secondary: 30,622,420 7,980,370 9,837,070 49,574,730 47,844,430 5. Total Debt Service Funds 46,382,760 46,052,370 1,134,870 30,622,420 7,980,370 9,837,070 49,574,730 47,844,430 104,673,200 116,933,470 45,082,860 48,153,400 20,000,000 113,236,260 83,366,010 292,679,900 278,241,310 845,760,240 259,332,880 38,415,000 1,143,508,120 320,673,450 845,760,240 259,332,880 38,415,000 6. Capital Projects Funds (9,837,070) TOTAL FINANCIAL RESOURCES AVAILABLE 2015 7. Permanent Funds 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 292,679,900 278,241,310 11. Internal Service Funds 68,751,140 63,746,890 12. Fiduciary Funds 69,955,150 69,999,310 624,231,880 1,241,618,580 $ 1,579,215,640 12. TOTAL ALL FUNDS $ 1,238,680,620 $ (3,703,570) Primary: $ 1,374,150 45,596,130 $ 1,143,508,120 320,673,450 66,393,860 64,064,440 67,607,540 53,391,320 677,623,200 71,372,230 1,103,284,630 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter-approved alternative expenditure limitation $ 58,415,000 $ $ $ 2014 1,258,680,620 $ 2015 1,264,984,430 $ $ 1,258,680,620 635,937,940 622,742,680 662,234,578 $ $ 1,264,984,430 570,998,490 693,985,940 896,353,594 59,854,260 $ (59,854,260) $ * Includes Expenditure/Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). B-17 2,778,531,030 $ 1,264,984,430 Schedule B to Resolution No. 22221 CITY OF TUCSON Summary of Tax Levy and Tax Rate Information Fiscal Year 2015 2014 2015 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 16,333,360 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ -0- $ 16,333,360 28,545,292 44,878,652 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ $ $ $ 14,973,710 $ 14,973,710 30,622,420 45,596,130 $ 16,333,360 549,053 16,882,413 28,545,292 968,033 29,513,325 46,395,737 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate 0.5245 0.4829 (2) Secondary property tax rate 0.9059 0.9777 (3) Total city/town tax rate 1.4304 1.4606 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating no special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. B-18 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 ESTIMATED REVENUES 2014 SOURCE OF REVENUES ACTUAL REVENUES* 2014 ESTIMATED REVENUES 2015 GENERAL FUND Local taxes Business Privilege Tax Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Government Property Lease Excise Tax $ 188,988,400 25,013,700 4,387,800 9,522,000 3,706,500 800,000 271,400 85,000 5,200 $ 186,518,610 24,419,710 2,800,000 9,018,730 3,100,000 736,200 559,370 98,000 5,200 $ 192,114,160 26,350,000 3,500,000 9,199,100 3,150,000 750,920 559,370 98,390 10,000 Licenses and permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fee Sign Regulation Fee Litter Assessment Fee Miscellaneous Licenses and Permits 13,955,000 3,470,670 1,750,000 100,000 1,059,400 372,300 200,000 29,780 13,797,450 3,434,430 1,730,780 125,000 20,000 350,000 200,000 47,110 14,073,400 3,503,110 2,215,390 125,000 -0375,000 200,000 39,620 State Shared Revenues State Shared Income Tax State Shared Sales Tax State Shared Auto Lieu Tax 57,800,600 44,563,600 19,693,400 58,908,030 45,108,710 20,045,020 63,620,670 47,151,760 20,719,540 Charges for services Administration Charge to Enterprise Funds City Attorney General Government Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Tucson Fire Tucson Police 11,123,390 8,000 159,900 183,000 97,600 5,793,390 7,900,700 100,660 11,535,320 4,979,000 11,123,390 11,000 313,230 83,660 154,000 5,526,390 7,718,200 111,720 11,054,600 5,359,770 11,223,390 11,000 409,900 23,000 96,000 5,701,980 7,755,000 111,720 11,124,600 5,550,000 Fines and forfeitures City Attorney City Court Finance General Government Planning and Development Services Tucson Fire Tucson Police 304,000 10,734,100 6,500 3,000 1,000 7,180 2,171,500 539,000 11,947,500 4,280 23,940 5,050 1,460 2,154,580 568,000 11,714,750 5,500 20,000 10,000 2,500 2,478,500 Use of Money and Property Rentals and Leases Interest Earnings $ 426,640 267,810 $ 432,720 267,810 $ 268,920 256,350 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-19 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES ESTIMATED REVENUES 2014 In-lieu property taxes Tucson Water Utility ACTUAL REVENUES* 2014 ESTIMATED REVENUES 2015 1,600,000 1,600,000 1,600,000 1,050,000 134,420 1,050,000 134,420 1,050,000 134,420 969,540 244,000 40,000 992,490 242,700 48,500 999,300 240,000 40,000 Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Tucson Police Department 1,084,860 69,300 359,160 -0- 1,001,800 -0359,450 -0- 1,059,380 1,000 359,160 750,000 Miscellaneous Sale of Property Proceeds from Lawsuit Miscellaneous Revenues Rebates Purchasing Card Recovered Expenditures 2,263,000 -0500,500 400,000 312,140 1,025,950 7,750,000 297,170 566,550 283,770 3,298,500 -0783,000 500,000 32,140 Other Agencies Pima Animal Care Fees University of Arizona Fire Service Contributions Dispatch Services Law Enforcement Training State Telecommunications 911 Excise Tax Total General Fund $ 440,604,360 $ 443,207,450 $ 455,933,440 Mass Transit Fund Passenger Revenue $ Shuttle Service Advertising Revenue Regional Transportation Authority Other Governmental Operating Assistance Special Needs Rents and Leases Miscellaneous Revenue Federal Transit Grants Total Mass Transit Fund $ 14,549,300 -0388,550 7,811,950 4,967,340 1,159,160 250,000 480,050 19,325,820 48,932,170 $ 13,682,570 147,740 317,000 8,050,350 5,386,660 753,150 344,000 306,060 18,791,890 47,779,420 $ 13,588,800 -0390,000 7,376,150 5,673,060 719,900 432,400 554,480 26,415,740 55,150,530 SPECIAL REVENUE FUNDS Mass Transit Fund - Sun Link Passenger Revenue $ Advertising Regional Transportation Authority Total Mass Transit Fund - Sun Link $ Tucson Convention Center Fund Room and Space Rental $ Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees $ -0-04,516,690 4,516,690 $ 1,250,000 135,000 875,000 350,000 30,000 140,000 240,000 200,000 $ $ $ -0-01,200,000 1,200,000 $ 1,000,000 150,000 650,000 170,000 5,000 140,000 58,000 95,000 $ $ 1,196,390 100,000 2,000,000 3,296,390 1,100,000 150,000 650,000 170,000 5,000 140,000 58,000 95,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-20 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 ESTIMATED REVENUES 2014 SOURCE OF REVENUES ACTUAL REVENUES* 2014 Tucson Convention Center Fund (continued) Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues Total Tucson Convention Center Fund $ 140,000 65,000 66,080 -03,491,080 Highway User Revenue Fund State Shared HURF $ Permits and Inspection Fees Developer In Lieu Temporary Work Zone Traffic Control Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Total Highway User Revenue Fund $ 34,042,290 340,000 -0202,000 295,000 3,000,000 40,000 200,000 -038,119,290 $ $ Total ParkWise Fund $ 908,700 2,076,140 15,000 44,000 710,000 107,370 -0-03,861,210 Civic Contribution Fund Housing and Community Development $ Parks and Recreation Tucson Convention Center Tucson Fire Tucson Police Open Space Contributions Interest Earnings Total Civic Contribution Fund $ 6,750 251,200 30,000 20,000 75,000 8,000 8,000 398,950 $ Community Development Block Grant Fund Community Development Block Grant $ Program Income El Portal Income Total Community Development Block Grant Fund $ 9,812,200 1,787,000 220,250 11,819,450 $ Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants $ Lead Hazard Control Grants Program Income Total Miscellaneous Housing Grant Fund $ 4,394,230 819,940 776,890 5,991,060 ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues $ $ $ $ $ $ $ $ 10,000 30,000 92,670 17,310 2,417,980 ESTIMATED REVENUES 2015 $ 34,450,000 440,860 91,600 202,000 1,011,050 2,700,000 131,390 233,000 76,330 39,336,230 $ 863,200 2,256,460 36,850 59,120 644,400 109,730 6,880 20,040 3,996,680 $ 9,200 301,250 30,000 15,670 1,760 9,990 -0367,870 $ 8,191,870 1,548,240 220,000 9,960,110 $ 4,392,450 760,200 719,960 5,872,610 $ $ $ $ $ $ 10,000 30,000 66,080 11,540 2,485,620 36,556,190 441,000 -0249,000 550,070 200,000 20,000 8,000 31,800 38,056,060 1,308,500 2,349,640 28,500 57,240 636,000 102,110 -0-04,481,990 -0263,550 30,000 20,000 1,000 10,000 8,000 332,550 9,166,680 721,580 336,000 10,224,260 2,986,770 1,063,610 820,510 4,870,890 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-21 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 ESTIMATED REVENUES 2014 SOURCE OF REVENUES Public Housing Section 8 Fund Federal Public Housing Section 8 Grant $ Program Income Interest Earnings Miscellaneous Revenues Total Public Housing Section 8 Fund $ HOME Investment Partnerships Program Fund HOME Funds Program Income El Portal Income Total HOME Investment Partnerships Program Fund 40,362,420 1,193,920 -0-041,556,340 $ $ 5,584,570 459,900 246,000 6,290,470 Other Federal Grants Fund City Attorney $ City Court City Manager General Government Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Total Other Federal Grants Fund $ 265,740 307,720 420,000 947,370 95,940 572,550 12,309,170 2,436,940 13,866,500 31,221,930 Non-Federal Grants Fund City Attorney $ Housing and Community Development Parks and Recreation Tucson Fire Tucson Police Total Non-Federal Grants Fund $ 81,920 569,860 325,000 164,000 1,577,330 2,718,110 Total Special Revenue Funds $ ACTUAL REVENUES* 2014 $ $ $ $ $ $ $ 39,322,480 -0-04,990 39,327,470 5,024,650 583,440 250,290 5,858,380 253,880 241,570 527,300 947,370 67,830 420,930 11,859,590 1,174,420 13,055,020 28,547,910 ESTIMATED REVENUES 2015 $ $ $ $ $ $ $ 38,115,670 -020,000 -038,135,670 5,266,000 583,440 178,400 6,027,840 303,640 332,330 -0-076,580 569,610 23,013,000 2,400,000 11,982,240 38,677,400 $ 89,600 541,620 53,440 121,530 1,672,020 2,478,210 $ 80,740 377,100 274,430 150,000 1,497,520 2,379,790 198,916,750 $ 187,142,870 $ 204,118,990 Street and Highway Bond and Interest Fund State Shared - HURF $ Interest Earnings Total Street and Highway Bond and Interest Fund $ 7,165,710 9,650 7,175,360 $ 7,161,140 25,000 7,186,140 $ 7,652,830 20,000 7,672,830 Special Assessment Bond and Interest Fund Special Assessment Collections $ Interest Earnings Miscellaneous Revenues Total Special Assessment Bond and Interest Fund $ 312,480 12,160 1,680 326,320 $ $ 372,230 -02,000 374,230 $ 293,380 12,160 2,000 307,540 Total Debt Service Funds $ 7,501,680 $ 7,560,370 $ 7,980,370 DEBT SERVICE FUNDS $ $ $ * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-22 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 ESTIMATED REVENUES 2014 SOURCE OF REVENUES ACTUAL REVENUES* 2014 ESTIMATED REVENUES 2015 CAPITAL PROJECTS FUNDS 2013 General Obligation Bond Fund Interest Earnings Total 2013 General Obligation Fund $ 125,000 125,000 $ 52,620 52,620 $ 150,000 150,000 Capital Improvement Fund Intergovernmental Agreements $ Total Capital Improvement Fund $ 10,112,800 10,112,800 $ $ 7,386,130 7,386,130 $ $ 3,060,300 3,060,300 Development Fee Fund Development Fees for Police $ Development Fees for Fire Development Fees for Transportation Development Fees to Parks Interest Earnings Total Development Fee Fund $ 713,400 357,780 4,152,030 1,113,840 150,000 6,487,050 $ 683,460 354,270 3,075,200 871,000 600,000 5,583,930 $ 750,000 350,000 3,700,000 900,000 400,000 6,100,000 Regional Transportation Authority Fund Regional Transportation Authority $ Rentals and Leases Total Regional Transportation Authority Fund $ 83,407,850 107,250 83,515,100 Total Capital Projects Funds $ Tucson Water Utility Potable Water Sales $ Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fee Fire Sprinkler Fee Connection Fees Service Charges Development Plan Review/Inspection Fees Billing Services Miscellaneous Revenues Tucson Airport Remediation Project Water System Equity Fees CAP Water Resource Fees Non-Grant Contribution Miscellaneous Grants Sale of Capital Assets Interest Earnings Total Tucson Water Utility $ $ $ $ $ 77,862,440 104,630 77,967,070 $ $ 38,749,700 93,400 38,843,100 100,239,950 $ 90,989,750 $ 48,153,400 135,917,000 10,609,870 9,965,000 2,950,000 1,050,400 979,000 2,946,790 518,730 3,156,000 2,811,930 809,350 2,479,000 350,000 -0865,000 -028,940 175,437,010 $ 128,109,770 10,653,000 17,500,000 2,807,000 1,425,000 1,446,550 3,024,210 294,000 3,156,000 606,360 685,000 2,367,740 330,800 1,540,700 -0260,000 846,870 175,053,000 $ 141,017,000 10,271,000 16,320,000 3,050,000 1,929,000 1,400,000 3,630,000 518,730 3,400,520 2,567,820 838,480 2,608,000 375,000 -0750,000 -0314,250 188,989,800 ENTERPRISE FUNDS Environmental Services Fund Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fee $ 28,437,480 8,293,070 5,505,650 3,500,000 $ $ 28,437,000 7,450,000 6,200,000 3,560,000 $ $ 28,437,000 7,450,000 6,200,000 3,500,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-23 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES ESTIMATED REVENUES 2014 ACTUAL REVENUES* 2014 Environmental Services Fund (continued) Self Haul Fee Refuse Penalties Recycling Household Hazardous Waste Intergovernmental Agreements Miscellaneous Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Total Environmental Services Fund $ 1,174,000 211,180 850,000 140,000 340,330 129,000 -050 10,000 -048,590,760 Tucson Golf Course Fund El Rio $ Randolph Fred Enke Silverbell Other Revenues Total Tucson Golf Course Fund $ 979,500 3,342,950 1,261,710 1,297,180 53,000 6,934,340 Public Housing Fund Federal Grants $ Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Interest Earnings Other Revenues Total Public Housing Fund $ 6,266,980 2,075,630 3,176,080 209,340 3,520 100,000 53,730 11,885,280 Non-Public Housing Asset Management Fund Federal Grants $ El Portal Income Tenant Rent Charges for Other Services Interest Revenue Miscellaneous Revenues Total Non-Public Housing Asset Management Fund $ 210,310 554,450 492,510 17,800 -010,000 1,285,070 $ Total Enterprise Funds $ Fleet Services Internal Service Fund Interdepartmental Charges $ Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Total Fleet Services Internal Service Fund $ $ $ $ $ $ 1,095,000 173,780 850,000 140,000 328,000 129,000 353,640 31,880 8,000 35,440 48,791,740 941,210 3,237,500 1,096,900 1,299,030 84,430 6,659,070 5,695,800 3,340,980 3,033,960 174,650 3,520 17,240 61,950 12,328,100 ESTIMATED REVENUES 2015 $ $ $ $ $ 1,100,000 173,000 850,000 100,000 60,000 150,000 67,630 50 8,000 -048,095,680 1,147,920 4,134,400 1,205,750 1,443,980 198,000 8,130,050 6,207,480 3,223,820 3,040,970 158,050 7,880 38,890 97,850 12,774,940 $ $ 208,200 560,550 460,000 14,430 8,950 54,550 1,306,680 $ 208,200 561,000 490,510 14,500 10,470 57,730 1,342,410 244,132,460 $ 244,138,590 $ 259,332,880 26,848,740 -06,500 69,000 26,924,240 $ 24,706,170 4,360 7,130 215,170 24,932,830 $ 27,498,470 -025,000 165,480 27,688,950 INTERNAL SERVICE FUNDS $ $ * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-24 Schedule C to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES ESTIMATED REVENUES 2014 ACTUAL REVENUES* 2014 General Services Internal Service Fund Interdepartmental Charges $ Non-Grant Contributions Interest Revenue Miscellaneous Revenues Total General Services Internal Service Fund $ 20,696,450 361,540 -08,000 21,065,990 $ Self Insurance Internal Service Fund Interdepartmental Charges $ Interest Revenue Miscellaneous Revenue Proceeds from Lawsuit Settlement Total Self Insurance Internal Service Fund $ 17,465,670 120,000 -02,460,630 20,046,300 $ Total Internal Service Funds $ ESTIMATED REVENUES 2015 17,769,010 335,510 13,040 5,320 18,122,880 $ $ $ 18,011,530 -010,000 -018,021,530 $ 16,780,110 50,000 -0-016,830,110 68,036,530 $ 61,077,240 $ 66,393,860 Tucson Supplemental Retirement System Employer Contributions $ Employee Contributions Portfolio Earnings Miscellaneous Revenues Total Tucson Supplemental Retirement System $ 40,237,190 6,650,000 12,134,000 50,000 59,071,190 $ $ $ 34,350,000 6,650,000 12,134,000 51,000 53,185,000 $ 36,712,820 6,997,500 9,631,000 50,000 53,391,320 Total Fiduciary Funds $ 59,071,190 $ 53,185,000 $ 53,391,320 TOTAL ALL FUNDS $ 1,118,502,920 $ 1,087,301,270 $ 1,095,304,260 $ $ 21,555,740 311,060 -08,000 21,874,800 FIDUCIARY FUNDS * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-25 Schedule D to Resolution No. 22221 CITY OF TUCSON Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2015 OTHER FINANCING 2015 SOURCES FUND INTERFUND TRANSFERS 2015 IN GENERAL FUND $ $ $ $ (44,279,140) (905,170) (4,832,880) Total General Fund $ $ $ $ (50,017,190) $ $ Transfer to Mass Transit Fund Transfer to Mass Transit - Sun Link Fund Transfer to Tucson Convention Center SPECIAL REVENUE FUNDS Transfer from General Fund Transfer to Street & Highway Bond and Interest Fund $ 50,017,190 $ (9,837,070) Total Special Revenue Funds $ $ $ 50,017,190 $ $ $ $ 9,837,070 $ Total Debt Service Funds $ $ $ 9,837,070 $ (9,837,070) DEBT SERVICE FUNDS Transfer from HURF Fund CAPITAL PROJECTS FUNDS $ 20,000,000 $ $ $ Total Capital Projects Funds $ 20,000,000 $ $ $ $ 38,415,000 $ $ $ Total Enterprise Funds $ 38,415,000 $ $ $ $ $ $ $ Total Internal Service Funds $ $ $ $ $ $ General Obligation Bond Proceeds ENTERPRISE FUNDS Water System Obligation Bond Proceeds INTERNAL SERVICE FUNDS None TOTAL ALL FUNDS $ 58,415,000 B-26 59,854,260 $ (59,854,260) Schedule E to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2015 FUND/DEPARTMENT GENERAL FUND Mayor and Council $ Budget and Internal Audit City Attorney City Clerk City Court City Manager Finance General Services Housing and Community Development Human Resources Information Technology Integrated Planning Office of Equal Opportunity Parks and Recreation Planning and Development Services Procurement Public Defender Transportation Tucson Fire Tucson Police Non-Departmental Contingency Total General Fund $ 3,124,200 3,157,720 2,184,600 86,932,770 146,864,750 38,813,610 750,000 408,400,520 SPECIAL REVENUE FUNDS Mass Transit Fund Transportation $ General Services Total Fund $ 98,934,700 -098,934,700 Tucson Convention Center Fund Tucson Convention Center $ Non-Departmental Total Fund $ 5,712,120 1,315,690 7,027,810 Highway User Revenue Fund Transportation $ Housing and Community Development Non-Departmental Total Fund $ ParkWise Fund Transportation $ Total Fund $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 2,736,430 1,456,320 8,428,210 4,044,840 11,261,520 8,641,450 10,425,470 9,339,400 6,506,630 $ $ (269,500) (2,282,100) 2,178,060 17,539,670 35,049,430 217,700 $ 2,566,510 1,462,790 8,713,380 2,971,150 12,253,300 8,083,510 10,181,420 13,013,970 3,104,840 1,621,600 -0- 3,091,480 2,978,240 2,276,940 87,110,370 144,583,790 66,204,660 750,000 430,662,770 3,216,530 3,064,940 2,271,260 89,711,210 148,498,860 50,209,400 250,000 426,921,300 $ $ -0- $ $ $ $ $ 2,312,170 18,083,840 1,632,540 -036,054,610 9,265,070 $ $ 2,465,930 1,507,680 8,012,370 3,395,960 11,144,730 8,095,810 10,309,670 9,612,240 4,412,930 2,285,100 16,756,100 929,890 745,970 35,539,120 8,453,790 930,000 787,220 35,980,610 7,247,040 BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 -0- $ $ $ 94,014,230 -094,014,230 5,322,050 1,315,690 6,637,740 34,151,090 -0- $ $ $ $ $ $ 103,358,230 273,000 103,631,230 6,002,810 1,315,690 7,318,500 29,347,650 -0- 100,580 35,367,710 $ -0- $ 100,580 34,251,670 $ 100,580 29,448,230 5,704,600 5,704,600 $ $ -0- $ $ 4,437,690 4,437,690 $ $ 5,786,090 5,786,090 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-27 Schedule E to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2015 FUND/DEPARTMENT Civic Contribution Fund Mayor and Council $ Housing and Community Development Parks and Recreation Tucson Convention Center Tucson Fire Tucson Police Total Fund $ Community Development Block Grant Fund Housing and Community $ Development Total Fund $ Miscellaneous Housing Grant Fund Housing and Community $ Development Total Fund $ Public Housing Section 8 Fund Housing and Community $ Development Total Fund $ HOME Investment Partnerships Program Fund Housing and Community $ Development Total Fund $ Other Federal Grants Fund City Attorney $ City Court City Manager Non-Departmental Housing and Community Development Integrated Planning Parks and Recreation Transportation Tucson Fire Tucson Police Total Fund $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 -06,750 $ 1,014,900 30,000 20,000 134,120 1,205,770 $ 11,819,450 $ 11,819,450 $ 5,991,060 $ 5,991,060 $ 41,556,340 $ 41,556,340 $ 6,290,470 $ 6,290,470 $ 265,740 307,720 420,000 947,370 95,940 $ -0572,550 12,309,170 2,436,940 13,866,500 31,221,930 $ -0- -0- -0- -0- -0- $ -0- Non-Federal Grants Fund City Attorney $ Housing and Community Development Parks and Recreation Tucson Fire Tucson Police Total Fund $ 325,000 164,000 1,577,330 2,718,110 $ -0- Total Special Revenue Funds $ 247,837,950 $ -0- 81,920 569,860 $ BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 5,360 9,700 $ -0-0- $ 701,590 30,000 37,800 133,110 917,560 $ 648,370 30,000 20,000 1,000 699,370 $ 12,194,300 $ 10,224,260 $ 12,194,300 $ 10,224,260 $ 5,872,610 $ 4,870,890 $ 5,872,610 $ 4,870,890 $ 39,769,840 $ 38,051,670 $ 39,769,840 $ 38,051,670 $ 5,858,380 $ 6,027,840 $ 5,858,380 $ 6,027,840 $ 253,880 241,590 -0947,370 67,830 $ 303,640 332,330 -084,000 76,580 $ $ 279,600 420,930 11,859,590 2,424,420 13,055,020 29,550,230 89,600 541,620 $ $ -0569,610 23,013,200 2,400,000 11,982,240 38,761,600 80,740 377,100 $ 53,440 121,530 1,672,020 2,478,210 $ 274,430 150,000 1,497,520 2,379,790 $ 235,982,460 $ 247,199,470 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-28 Schedule E to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2015 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 FUND/DEPARTMENT BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 Capital Project Funds 2013 General Obligation Fund Transportation Non-Departmental Total Fund Capital Improvement Fund City Court General Services Parks and Recreation Transportation Tucson Fire Total Fund Development Fee Fund Parks and Recreation Transportation Tucson Fire $ $ $ $ $ 19,800,000 200,000 -01,000,000 1,591,500 1,006,100 8,303,000 831,600 12,732,200 $ $ $ -0- $ $ $ $ -0- 1,544,800 3,621,100 3,260,000 8,425,900 $ -0- 83,515,100 83,515,100 $ $ 104,673,200 DEBT SERVICE FUNDS General Obligation Bond and Interest Fund Non-Departmental $ Total Fund $ $ $ $ 19,780,000 -019,780,000 1,000,000 75,000 100,000 16,060,400 -017,235,400 $ $ $ 1,873,400 2,468,700 3,165,510 7,507,610 -0- $ $ 77,967,070 77,967,070 $ $ 38,843,000 38,843,000 $ -0- $ 116,933,470 $ 83,366,010 28,272,500 28,272,500 $ $ -0- $ $ 28,826,400 28,826,400 $ $ 29,825,210 29,825,210 Street and Highway Bond and Interest Fund Non-Departmental $ Total Fund $ 17,588,650 17,588,650 $ $ -0- $ $ 16,703,110 16,703,110 $ $ 17,509,900 17,509,900 Special Assessment Bond and Interest Fund Non-Departmental $ Total Fund $ 521,610 521,610 $ $ -0- $ $ 522,860 522,860 $ $ 509,320 509,320 46,382,760 $ -0- $ 46,052,370 $ 47,844,430 Regional Transportation Authority Fund Transportation $ Total Fund $ Total Capital Project Funds $ Total Debt Service Funds $ $ -02,262,300 1,411,290 8,421,140 -012,094,730 $ 1,530,670 3,371,100 2,169,900 7,071,670 Total Fund $ $ $ 19,800,000 -019,800,000 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-29 Schedule E to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2015 FUND/DEPARTMENT ENTERPRISE FUNDS Tucson Water Utility Fund Tucson Water Utility $ Total Fund $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 218,667,510 218,667,510 $ $ Environmental Services Fund Environmental Services $ General Services Total Fund $ 53,724,110 -053,724,110 $ $ $ -0- Tucson Golf Enterprise Fund Tucson City Golf $ Total Fund $ 6,562,590 6,562,590 $ $ -0- 12,460,240 $ 12,460,240 $ 1,265,450 $ 1,265,450 $ 292,679,900 $ 26,924,240 26,924,240 $ $ 21,065,990 21,065,990 $ $ Self Insurance Internal Service Fund Finance $ Human Resources Non-Departmental Transportation Tucson Fire Total Fund $ 8,142,670 7,579,650 2,460,630 2,200,000 377,960 20,760,910 $ $ -0- Total Internal Service Funds $ 68,751,140 $ -0- 69,955,150 $ 69,955,150 1,238,680,620 $ $ Public Housing AMP Fund Housing and Community $ Development Total Fund $ Non-Public Housing Asset Management Fund Housing and Community $ Development Total Fund $ Total Enterprise Funds $ INTERNAL SERVICE FUNDS Fleet Services Internal Service Fund General Services $ Total Fund $ General Services Internal Service Fund General Services $ Total Fund $ FIDUCIARY FUNDS Tucson Supplemental Retirement $ System Total Fund $ TOTAL ALL FUNDS $ BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 $ $ 210,209,400 210,209,400 $ $ 240,306,140 240,306,140 $ $ 48,368,150 -048,368,150 $ $ $ 57,554,680 295,800 57,850,480 $ $ 6,562,590 6,562,590 $ $ 7,996,090 7,996,090 $ 11,903,320 $ 13,311,860 $ 11,903,320 $ 13,311,860 $ 1,197,850 $ 1,208,880 -0- $ 1,197,850 $ 1,208,880 -0- $ 278,241,310 $ 320,673,450 -0- $ $ 25,572,310 25,572,310 $ $ 27,688,950 27,688,950 -0- $ $ 19,815,980 19,815,980 $ $ 21,874,800 21,874,800 $ $ $ 7,953,570 7,560,440 -02,450,000 394,590 18,358,600 $ 8,337,730 7,655,180 -01,650,000 400,880 18,043,790 $ 63,746,890 $ 67,607,540 $ 69,999,310 $ 71,372,230 $ $ 69,999,310 1,241,618,580 $ $ 71,372,230 1,264,984,430 -0- -0- -0- * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-30 Schedule F to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2015 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 Mayor and Council General Fund $ Civic Contribution Fund Department Total $ 2,736,430 -02,736,430 $ -0- Budget and Internal Audit General Fund $ Department Total $ 1,456,320 1,456,320 $ $ -0- City Attorney General Fund $ Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 8,428,210 81,920 265,740 8,775,870 $ $ -0- $ Department Total $ 4,044,840 4,044,840 $ $ -0- City Court General Fund $ Capital Improvement Fund Other Federal Grants Fund Department Total $ 11,261,520 1,000,000 307,720 12,569,240 $ City Manager General Fund $ Other Federal Grants Fund Department Total $ 8,641,450 420,000 9,061,450 Environmental Services Environmental Services Fund $ Department Total $ 53,724,110 53,724,110 $ $ Equal Opportunity Programs General Fund $ Department Total $ 787,220 787,220 $ $ City Clerk General Fund $ $ $ 2,465,930 5,360 2,471,290 $ 2,566,510 -02,566,510 $ $ 1,507,680 1,507,680 $ $ 1,462,790 1,462,790 $ $ $ 8,012,370 89,600 253,880 8,355,850 $ 8,713,380 80,740 303,640 9,097,760 $ $ 3,395,960 3,395,960 $ $ 2,971,150 2,971,150 $ 11,144,730 -0241,590 11,386,320 $ 12,253,300 1,000,000 332,330 13,585,630 $ -0- $ (269,500) $ $ Finance Department General Fund $ Self Insurance Internal Service Fund Department Total $ 10,425,470 8,142,670 $ 18,568,140 $ General Services General Fund $ Capital Improvements Fund Environmental Services Fund Fleet Services Internal Service Fund General Service Internal Service Fund Mass Transit Fund Department Total $ 9,339,400 1,591,500 -026,924,240 21,065,990 -058,921,130 $ $ $ $ (269,500) $ 8,095,810 -08,095,810 $ 8,083,510 -08,083,510 -0- $ $ 48,368,150 48,368,150 $ $ 57,554,680 57,554,680 -0- $ $ 745,970 745,970 $ $ -0-0- $ 10,309,670 7,953,570 $ 10,181,420 8,337,730 $ 18,263,240 $ 18,519,150 $ 9,612,240 2,262,300 -025,572,310 19,815,980 -057,262,830 $ 13,013,970 75,000 295,800 27,688,950 21,874,800 273,000 63,221,520 -0- $ BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 -0- $ $ $ * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-31 Schedule F to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2015 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 Housing and Community Development General Fund $ Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grants Non-Federal Grants Fund Non-Public Housing Assistance Asset Management Other Federal Grants Fund Public Housing AMP Fund Public Housing Section 8 Fund Department Total $ 95,940 12,460,240 41,556,340 86,779,890 Human Resources General Fund $ Self Insurance Internal Service Fund Department Total $ 2,178,060 7,579,650 9,757,710 $ -0- Information Technology General Fund $ Department Total $ 17,539,670 17,539,670 $ $ Integrated Planning General Fund $ Other Federal Grants Fund Department Total $ -0-0-0- Parks and Recreation General Fund $ Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grant Fund Other Federal Grants Fund Department Total $ 35,980,610 1,006,100 1,014,900 1,544,800 325,000 572,550 40,443,960 $ -0- Planning and Development Services General Fund $ Department Total $ 7,247,040 7,247,040 $ $ $ Department Total $ 3,124,200 3,124,200 $ Department Total $ 3,157,720 3,157,720 Procurement General Fund Public Defender General Fund 6,506,630 6,750 12,037,150 6,290,470 5,991,060 569,860 1,265,450 $ BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 (2,282,100) $ $ (2,282,100) $ $ $ 4,412,930 9,700 12,194,300 5,858,380 5,872,610 541,620 1,197,850 67,830 11,903,320 39,769,840 81,828,380 $ 3,104,840 10,224,260 6,027,840 4,870,890 377,100 1,208,880 $ $ 2,285,100 7,560,440 9,845,540 $ 2,312,170 7,655,180 9,967,350 -0- $ $ 16,756,100 16,756,100 $ $ 18,083,840 18,083,840 $ 930,000 $ $ $ 930,000 $ 929,890 279,600 1,209,490 1,632,540 -01,632,540 $ $ $ 76,580 13,311,860 38,051,670 77,253,920 $ $ 35,539,120 1,411,290 701,590 1,530,670 53,440 420,930 39,657,040 $ $ 36,054,610 100,000 648,370 1,873,400 274,430 569,610 39,520,420 1,621,600 1,621,600 $ $ 8,453,790 8,453,790 $ $ 9,265,070 9,265,070 $ $ -0- $ $ 3,091,480 3,091,480 $ $ 3,216,530 3,216,530 $ $ -0- $ $ 2,978,240 2,978,240 $ $ 3,064,940 3,064,940 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-32 Schedule F to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2015 DEPARTMENT/FUND Transportation General Fund $ 2013 General Obligation Fund Highway User Revenue Fund Capital Improvements Fund Development Fee Fund Other Federal Grants Mass Transit Fund ParkWise Fund Regional Transportation Authority Self Insurance Internal Service Fund Department Total $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 2,184,600 19,800,000 35,049,430 8,303,000 3,621,100 12,309,170 98,934,700 5,704,600 83,515,100 2,200,000 271,621,700 $ -0- $ Department Total $ 6,562,590 6,562,590 $ $ -0- Tucson Convention Center Convention Center Fund $ Civic Contributions Department Total $ 5,712,120 30,000 5,742,120 $ Tucson Fire General Fund $ Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grants Fund Other Federal Grants Fund Self Insurance Internal Service Fund Department Total $ 86,932,770 831,600 20,000 3,260,000 164,000 2,436,940 377,960 94,023,270 Tucson Police General Fund $ Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Department Total $ 146,864,750 134,120 1,577,330 13,866,500 162,442,700 $ -0- Tucson Water Tucson Water Utility Fund $ Department Total $ 218,667,510 218,667,510 $ $ -0- Tucson City Golf Golf Course Fund $ $ $ -0- $ $ 2,276,940 19,800,000 34,151,090 8,421,140 3,371,100 11,859,590 94,014,230 4,437,690 77,967,070 2,450,000 258,748,850 $ 2,271,260 19,780,000 29,347,650 16,060,400 2,468,700 23,013,200 103,358,230 5,786,090 38,843,000 1,650,000 242,578,530 $ $ 6,562,590 6,562,590 $ $ 7,996,090 7,996,090 $ 5,322,050 30,000 5,352,050 $ 6,002,810 30,000 6,032,810 $ $ $ -0- $ BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 $ $ 87,110,370 -037,800 2,169,900 121,530 2,424,420 394,590 92,258,610 $ $ $ $ $ 89,711,210 -020,000 3,165,510 150,000 2,400,000 400,880 95,847,600 $ 144,583,790 133,110 1,672,020 13,055,020 159,443,940 $ 148,498,860 1,000 1,497,520 11,982,240 161,979,620 $ $ 210,209,400 210,209,400 $ $ 240,306,140 240,306,140 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-33 Schedule F to Resolution No. 22221 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2015 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2014 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014 BUDGETED EXPENDITURES/ EXPENSES 2015 ACTUAL EXPENDITURES/ EXPENSES* 2014 Non-Departmental General Fund $ 2013 General Obligation Bond Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Other Federal Grants Self Insurance Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Tucson Convention Center Fund Department Total $ 1,315,690 104,176,640 $ -0- $ 1,315,690 115,370,670 $ 1,315,690 99,804,100 Pension Services TSRS Pension Fund $ Department Total $ 69,955,150 69,955,150 $ $ -0- $ $ 69,999,310 69,999,310 $ $ 71,372,230 71,372,230 TOTAL ALL DEPARTMENTS $ 1,271,886,620 $ -0- $ 1,241,618,580 $ 1,264,984,430 52,769,610 200,000 28,272,500 $ $ 100,580 947,370 2,460,630 521,610 17,588,650 66,954,660 -028,826,400 $ 100,580 947,370 -0522,860 16,703,110 50,459,400 -029,825,210 100,580 84,000 -0509,320 17,509,900 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-34 Schedule G to Resolution No. 22221 CITY OF TUCSON Summary of Full-Time Employees and Personnel Compensation Fiscal Year 2015 FUND GENERAL FUND Full-Time Equivalent (FTE) 2015 Employee Salaries and Hourly Costs 2015 Healthcare Costs 2015 Other Benefit Costs 2015 3,215.00 $ 170,942,470 $ 63,714,400 $ 28,040,870 $ 19,361,490 = $ 282,059,230 17.30 250.80 5.95 $ 986,050 12,140,450 305,530 $ 270,680 3,338,650 84,250 $ 168,760 2,387,350 46,110 $ 108,230 = $ 1,334,420 = 34,740 = 1,533,720 19,200,870 470,630 33,190 18,460 65,530 360,320 68,060 128,210 186,570 2,337,730 = = = = = = = = $ 470,200 301,590 821,370 8,106,310 940,270 1,692,460 2,529,330 36,066,750 449,380 73,690 669,930 1,193,000 = $ = = = $ 6,384,410 1,149,070 9,049,370 16,582,850 SPECIAL REVENUE FUNDS Community Block Grants Fund Highway User Revenue Fund HOME Investment Partnerships Program Fund Mass Transit Fund Miscellaneous Housing Grants Fund Non-Federal Grants Fund Other Federal Grants Fund ParkWise Fund Public Housing Section 8 Fund Tucson Convention Center Fund Total Special Revenue Funds 5.00 2.19 10.00 104.25 15.00 28.72 44.50 483.71 INTERNAL SERVICE FUNDS Fleet Services Fund Self Insurance Fund General Services Fund Total Internal Service Funds 96.00 13.00 126.00 235.00 $ 216.00 547.50 72.72 8.37 ENTERPRISE FUNDS Environmental Service Fund Tucson Water Utility Fund Public Housing AMP Fund Non-Public Housing Asset Management Fund Total Enterprise Funds Retirement Costs 2015 Total Estimated Personnel Compensation 2015 $ 307,420 211,410 485,780 5,174,410 581,940 1,069,190 1,803,930 23,066,110 $ 4,008,070 715,200 5,712,100 10,435,370 $ $ 9,033,670 23,864,440 3,238,580 146,760 844.59 $ $ 84,540 43,680 195,440 2,025,200 160,030 294,110 369,140 6,865,720 $ 1,102,220 239,720 1,568,890 2,910,830 $ $ 2,466,950 6,543,180 884,700 36,670 36,283,450 $ $ 45,050 28,040 74,620 546,380 130,240 200,950 169,690 3,797,190 $ 824,740 120,460 1,098,450 2,043,650 $ $ 2,134,960 4,961,740 636,840 32,000 $ 1,042,310 2,782,080 381,880 17,460 = $ = = = 14,677,890 38,151,440 5,142,000 232,890 9,931,500 $ 7,765,540 $ 4,223,730 = $ 58,204,220 $ $ FIDUCIARY Tucson Supplemental Retirement System Total Fiduciary Funds 4.00 $ 191,380 $ 52,630 $ 28,420 $ 20,110 = $ 292,540 4.00 $ 191,380 $ 52,630 $ 28,420 $ 20,110 = $ 292,540 TOTAL ALL FUNDS 4,782.30 $ 240,918,780 $ 83,475,080 $ 41,675,670 $ 27,136,060 = $ 393,205,590 B-35 Section C Funding Sources Section C Funding Sources GENERAL FUND The General Fund is the chief operating fund of a state or local government. All of a government’s activities are reported in the General Fund unless there is a compelling reason to report an activity in another fund. Compelling reasons include certain Generally Accepted Accounting Principles requirements, specific legal requirements, or requirements for financial administration. The City of Tucson’s recommended General Fund revenues for Fiscal Year 2015 are $476.9 million, an increase of $9.0 million or 1.9% from the Fiscal Year 2014 adopted budget of $467.9 million. CITY BUSINESS PRIVILEGE (SALES) TAX The Business Privilege Tax is a major source of revenue to the City and accounts for approximately 40.3% of the anticipated General Fund revenue. The Tucson City Charter authorizes a 2% tax on taxable business activity transacted within the city limits. The charter exempts food purchased for home consumption, but allows the taxation of food consumed in restaurants or carried out. The charter further provides that as long as the city sales tax is imposed, no ad valorem tax shall be imposed on real or personal property within the city in excess of $1.75 per $100 of assessed valuation. Changes in the availability of this resource greatly impact the ability of the City to provide general government services. Since Fiscal Year 2010, the City has seen a gradual increase to local sales tax revenue. However, in each of the last two years, new State laws have been passed that limit what may be taxed in local jurisdictions. Those limits include disallowing commercial lease sales tax on lease arrangements between businesses that are owned by at least 80% of the same owners, and changing collection of contracting sales tax to be determined by where materials are sold rather than where they will be used. Those limits have been estimated to reduce revenues by $3.6 million per year, and the actual impact will begin to be seen during the next fiscal year. Additionally, the State of Arizona Legislator passed HB 2111 in 2013 which shifts the collection of Business Privilege Tax from the City to the State. The effective date of this change is January 1, 2015. The impact of the change is unknown and has not been included in the proposed revenues for Fiscal Year 2015. C-1 GENERAL FUND The following graph illustrates the increase in business privilege tax since Fiscal Year 2011. PRIMARY PROPERTY TAX The City imposes a primary property tax on real and personal property located within the city limits. Revenues from the primary property tax can be used to pay any expense legally chargeable to the General Fund. The Arizona State Constitution limits the amount of ad valorem taxes levied by a city to an amount not to exceed 2% greater than the maximum allowable levy in the preceding year. This levy limitation permits additional taxes to be levied on new or annexed property which may be taxed at the allowable rate computed for property taxed in the preceding year. Property annexed by November 1 will be taxable in the following year. The Fiscal Year 2015 revenues reflect the 2% allowable increase. The city applies a state law allowing an increase to the primary property tax levy by the amount of involuntary torts or claims that were paid in Fiscal Year 2013. The involuntary tort levy amount is $1,374,150, which increases the estimated primary tax rate by $0.0443 per $100 of assessed valuation. The additional revenue from the primary property tax increase will be recognized in the Self-Insurance Internal Service Fund. The estimated primary property tax, including the amount for the tort levy, for Fiscal Year 2015 is $14,973,710 or $1.4 million less than the actual levy of $16,333,360 for Fiscal Year 2014. The tax rate for Fiscal Year 2015 will decrease to $0.4829 per $100 of assessed valuation from $0.5245 for Fiscal Year 2014. In Fiscal Year 2014, the tort levy amount was $3.2 million, contributing to that year’s higher total levy. The Net Taxable Value is used to set property tax rates which are provided from Pima County. One of the reasons for the decline in the values is an increase in the number of exemptions for homeowners. The exemptions are covered under A.R.S. Title 42 Chapter 11 Article 3. C-2 GENERAL FUND PUBLIC UTILITY TAX The Tucson City Charter authorizes a tax on the gross sales by public utilities and telecommunication providers operating without a franchise to consumers within the city limits. The tax is paid monthly on gross income with a provision allowing credit against the public utility tax for any franchise fees paid to the City. The public utility tax is in addition to the 2% city sales tax. Under the terms of voter-approved franchises granted to Tucson Electric Power and Southwest Gas for use of public rights-of-way, the City collects 2.25% on gross sales of electricity and 3.0% on natural gas consumed within the city (one-third of Southwest Gas’s payment is set aside for utility relocation reimbursements). The franchise fee payments received from Tucson Electric Power and Southwest Gas reduces their public utility tax. Monies received from public utility taxes and utility franchise fees may be used to pay any expense legally chargeable to the General Fund. Estimated revenues from public utility taxes for Fiscal Year 2015 total $26.4 million. The forecast assumes an 8.2% increase from Fiscal Year 2014 estimated revenues of $24.4 million. The amount for Fiscal Year 2013 includes a one-time payment of $2.1 million due to findings from a tax audit. Fiscal Year’s 2014 and 2015 include the impact of eliminating a separate telecommunications license fee from Charges for Services, and collecting the same amount under Public Utility Tax. OTHER LOCAL TAXES Other local taxes that the City imposes include use, transient occupancy, room, occupational, liquor and excise. The use tax applies when goods are purchased from a retailer who does not collect sales tax. The Tucson City Code authorizes a 6% transient occupancy tax on rooms rented for 30 days or less. In addition to the transient occupancy tax, there is a daily hotel/motel surtax of $2.00 per rented room. Estimated revenues from other local taxes not including public utility tax for Fiscal Year 2015 total $17.3 million. The forecast assumes a 5.8% growth from Fiscal Year 2014 estimated revenues of $16.3 million. C-3 GENERAL FUND STATE SHARED REVENUES Cities and towns in Arizona receive a portion of revenues collected by the State of Arizona. The allocations for these revenues are primarily based on U.S. Census population figures. The three state-shared revenues represent 27.6% of the General Fund budget. Revenues from these sources may be used for any general government activity. For Fiscal Year 2015, the projected state-shared revenues are $131.5 million, representing a 6.0% increase from the $124.1 million estimate for Fiscal Year 2014. LICENSES and PERMITS Licenses and Permits revenues include revenue from franchise fees, licenses for various business activities, and permits for signs, alarms and trash hauling. For Fiscal Year 2015, the projected licenses and permits revenues are $20.5 million, representing a slight increase from the $19.7 million estimate for Fiscal Year 2014. An increase is anticipated from franchise fees and cable-TV license fees. Mayor and Council approved an increase to the City’s annual business license fee from $45 to $50. C-4 GENERAL FUND FINES and FORFEITURES This revenue is derived from fines for violations of state statutes and the Tucson City Code, and from forfeitures collected by the Tucson Police Department and the City Attorney. Fines include driving under the influence and other criminal misdemeanors, civil traffic violations, and parking violations. Fines and penalty revenues are accounted for in both the General Fund and the Special Revenue Funds. Forfeitures, which are accounted for in the General Fund, are restricted for specific law enforcement expenses. The proposed Fiscal Year 2015 revenues of $14.8 million are projected to increase $0.1 million from Fiscal Year 2014 estimated revenues of $14.7. CHARGES for SERVICES City departments may charge fees for a certain level of cost recovery. The Planning and Development Services Department charges fees for permits and inspections, project planning and review, and zoning. The Fire Department charges fees for services provided for emergency medical transport and fire inspections. The Parks and Recreation Department has fees for admission to the zoo, recreational programs and classes. Included in the Charges for Services is an administrative charge to the Enterprise Funds and the ParkWise Fund. This charge covers the cost of General Fund support services provided to the business-type activities of the City. In Fiscal Year 2015, charges for services are projected to increase approximately $0.5 million from estimated Fiscal Year 2014. The primary changes in Fiscal Year 2015 are slight increases for vehicle impound fees, reimbursements for police special duty assignments, a new administrative charge to ParkWise, offset by slight decreases for permit/inspection fees, and recreation fee classes. C-5 GENERAL FUND The following graph illustrates the City of Tucson Charges for Services over five years. USE of MONEY and PROPERTY Revenues in this category include payments from the leasing of City property and interest earnings. The Finance Department invests funds that are available but not needed for immediate disbursement. Fiscal Year 2015 interest earnings are anticipated to decrease slightly and rental revenues are projected to decline from Fiscal Year 2014 due to leases not being renewed. OTHER AGENCIES Revenues in this category come from Intergovernmental Agreements with other jurisdictions, e.g., Pima County for animal services fees collected on behalf of the City, contract for fire services with the University of Arizona, law enforcement training, and dispatch. NON-GRANT CONTRIBUTIONS Revenues in this category are from miscellaneous contributions. The major source of revenue in this category is from a federal subsidy to investors equal to 35% of the interest payable by the issuer of Qualified Energy Conservation Bonds (QECBs) and Build America Bonds (BABs). The City projects to receive $1.1 million from the subsidy to offset the debt service interest payments. MISCELLANEOUS REVENUES Revenues in this category include the sale of property, recovered expenditures and other miscellaneous funds. The revenues are projected to increase from Fiscal Year 2014 estimate of $2.2 million to $4.6 million primarily due to the intention of the City to sell land parcels. C-6 GENERAL FUND OTHER FUNDING SOURCES Other Funding Sources is the category in which current financial resources are reported separately from standard operating revenues to avoid distorting revenue trends. For Fiscal Year 2015, the other financial resources are in lieu of taxes and use of fund balance. Municipal-owned utilities are exempt from property taxes. In order to compensate the City for the lost property tax revenues, the City imposed a payment in lieu of tax (PILOT) on the Tucson Water Utility Fund which will bring $1.6 million into the General Fund for Fiscal Year 2015. While the Tucson Water Utility did not include the PILOT within their financial plan, the expense is included in the Water Utility’s adopted budget. The City receives certain funds which are subject to constraints that are either externally imposed by creditors, grantors, contributors, or laws or regulations of other governments; or are imposed by law through constitutional provisions (i.e. state assessment fee, vehicle impoundment fee, special duty). If the City is unable to spend the restricted funds by fiscal year end, then the remaining funds increase the General Fund’s restricted fund balance. A department may plan to spend the restricted funds in the following fiscal year. The $1.3 million previous year restricted fund balance will mainly be used to purchase police vehicles. In Fiscal Year 2014, the City received a settlement arising out of an asbestos damages claim in the amount of $7.8 million. After payment of legal fees, the remaining funds of $5.5 million are available to the City. In keeping with the City’s Financial Policies of using non-recurring funding sources or one-time monies for one-time expenditures, $3.5 million will be assigned at the end of Fiscal Year 2014 for the purchase of fire rescue trucks; convention center repairs; additional police and fire compensation payments for earned leave accrual due to a large number of retirements within the two departments; software for the City Attorney; continuation of the implementation of the Enterprise Resource Planning (ERP); and funding support for Access Tucson toward a transition plan. The Fiscal Year 2015 use of fund balance of $3.1 million will come from savings by holding the line in spending during Fiscal Year 2014 in order to keep the General Fund Unassigned Fund Balance at the Fiscal Year 2013 amount of $12.8 million by the end of Fiscal Year 2015. C-7 GENERAL FUND ACTUAL FY 2013 FINANCIAL RESOURCES ADOPTED FY 2014 ESTIMATED FY 2014 ADOPTED FY 2015 Business Privilege Tax $ 182,861,378 $ 188,988,400 $ 186,518,610 $ 192,114,160 Primary Property Tax $ 12,467,667 $ 13,119,610 $ 13,119,610 $ 13,599,560 $ 26,717,576 4,332,206 9,018,728 3,198,681 749,028 224,502 102,558 5,528 $ 25,013,700 4,387,800 9,522,000 3,706,500 800,000 271,400 85,000 5,200 $ 24,419,710 2,800,000 9,018,730 3,100,000 736,200 559,370 98,000 5,200 $ 26,350,000 3,500,000 9,199,100 3,150,000 750,920 559,370 98,390 10,000 $ 44,348,807 $ 43,791,600 $ 40,737,210 $ 43,617,780 $ 53,945,081 42,757,073 19,090,499 115,792,653 $ 57,800,600 44,563,600 19,693,400 122,057,600 $ 58,908,030 45,108,710 20,045,020 124,061,760 $ 63,620,670 47,151,760 20,719,540 131,491,970 Other Local Taxes Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Governmental Property Lease Excise Tax Subtotal State Shared Taxes State Income Tax State Sales Tax Auto Lieu Tax Subtotal Licenses and Permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fees Sign Regulation Litter Assessment Fees Miscellaneous Licenses and Permits Subtotal $ $ $ 13,663,659 3,430,234 1,996,364 127,766 941,033 190,002 219,750 48,500 20,617,308 C-8 $ $ $ 13,955,000 3,470,670 1,750,000 100,000 1,059,400 372,300 200,000 29,780 20,937,150 $ $ $ 13,797,450 3,434,430 1,730,780 125,000 20,000 350,000 200,000 47,110 19,704,770 $ $ $ 14,073,400 3,503,110 2,215,390 125,000 -0375,000 200,000 39,620 20,531,520 GENERAL FUND ACTUAL FY 2013 FINANCIAL RESOURCES Fines and Forfeitures City Attorney City Court Finance General Government Planning and Development Services Tucson Fire Tucson Police Subtotal Charges for Services Administrative Charges to Enterprise Funds City Attorney General Government Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Tucson Fire Tucson Police Subtotal Use of Money and Property Rentals and Leases Interest Earnings Subtotal $ ADOPTED FY 2014 $ 319,182 10,352,849 3,780 54,253 6,057 1,324 1,442,376 12,179,821 $ 10,123,390 $ 11,688 216,395 139,093 272,165 5,631,206 8,922,243 105,920 12,243,072 4,950,942 42,616,114 $ $ 584,584 230,630 815,214 Other Agencies Dispatch Services $ Pima Animal Care Fees University of Arizona Fire Service Law Enforcement Training State Telecommunications 911 Excise Tax Subtotal $ 978,523 1,125,878 134,421 269,505 48,540 2,556,867 C-9 $ $ 304,000 10,734,100 6,500 3,000 1,000 7,180 2,171,500 13,227,280 $ 11,123,390 $ 8,000 159,900 183,000 97,600 5,793,390 7,900,700 100,660 11,535,320 4,979,000 41,880,960 $ $ $ $ 426,640 267,810 694,450 969,540 1,050,000 134,420 244,000 40,000 2,437,960 ESTIMATED FY 2014 $ ADOPTED FY 2015 $ 539,000 11,947,500 4,280 23,940 5,050 1,460 2,154,580 14,675,810 $ 568,000 11,714,750 5,500 20,000 10,000 2,500 2,478,500 14,799,250 $ 11,123,390 $ 11,223,390 $ 11,000 313,230 83,660 154,000 5,526,390 7,718,200 111,720 11,054,600 5,359,770 41,455,960 $ 11,000 409,900 23,000 96,000 5,701,980 7,755,000 111,720 11,124,600 5,550,000 42,006,590 $ $ $ $ 432,720 267,810 700,530 992,490 1,050,000 134,420 242,700 48,500 2,468,110 $ $ $ $ $ 268,920 256,350 525,270 999,300 1,050,000 134,420 240,000 40,000 2,463,720 GENERAL FUND ACTUAL FY 2013 FINANCIAL RESOURCES Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Tucson Police Subtotal Miscellaneous Revenues Sale of Property Miscellaneous Revenues Rebates Purchasing Card Recovered Expenditures Subtotal $ $ $ $ ADOPTED FY 2014 1,103,476 27,326 234,276 584,477 1,949,555 $ 277,271 433,513 467,942 401,825 1,580,551 $ $ Other Funding Sources In Lieu of Taxes Refunding Proceeds Proceeds from Law Suit Use of Restricted Fund Balance Use of Assigned Fund Balance Use of Fund Balance Subtotal $ 1,600,000 -0-0919,743 16,375,375 -018,895,118 Total General Fund $ 456,681,053 $ C-10 ESTIMATED FY 2014 1,084,860 69,300 359,160 -01,513,320 $ 2,263,000 500,500 400,000 312,140 3,475,640 $ $ $ 1,600,000 13,206,000 -0946,320 -0-015,752,320 $ 467,876,290 $ $ ADOPTED FY 2015 1,001,800 -0359,450 -01,361,250 $ 1,025,950 297,170 566,550 283,770 2,173,440 $ $ $ 1,600,000 13,206,000 7,750,000 4,426,210 697,280 -027,679,490 $ 1,600,000 -0-01,282,540 3,580,000 2,542,950 9,005,490 $ 474,656,550 $ 476,938,490 $ $ $ $ 1,059,380 1,000 359,160 750,000 2,169,540 3,298,500 783,000 500,000 32,140 4,613,640 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of several revenue sources restricted to expenditures for specified purposes. Included in this category are the Mass Transit Fund, Tucson Convention Center (TCC) Fund, Highway Revenue User Fund (HURF), ParkWise Fund, Civic Contribution Fund and Federal and State Grant Funds. MASS TRANSIT FUND The Mass Transit Fund records the revenues generated and expenditures made in order to run the public transportation system for the City. Revenues include passenger revenues, operating assistance from the Regional Transportation Authority (RTA), Pima County and other local jurisdictions; and other miscellaneous revenues. The Fiscal Year 2015 passenger revenues of $13.6 million are projected to decrease slightly from the Fiscal Year 2014 estimated of $13.7 million. Fiscal Year 2015 federal grant revenue of $26.4 million is increasing $7.6 million from the Fiscal Year 2014 estimated of $18.8 million due to reimbursement for the purchase of replacement buses for Sun Tran. In prior years, the transit system provided shuttle service for University of Arizona football games. Under the Federal Transit Authority Charter, a private company will need to provide the service beginning in Fiscal Year 2015. The General Fund transfer to the Mass Transit Fund is increasing by $3.5 million from $40.8 million estimated in Fiscal Year 2014 to the projected $44.3 million in Fiscal Year 2015. The increase is mainly due to match requirements for the federal grants. MASS TRANSIT – SUN LINK FUND The City received a federal Transportation Investment Generating Economic Recovery (TIGER) grant to install a modern, high-capacity streetcar system. The City’s modern street car system, Sun Link, will begin operating in July 2014, and the revenues for its first year are expected to generate $1.2 million from passenger fares. The Regional Transit Authority is reimbursing $2.0 million of maintenance and operation expenditures for the first year of operation. The City’s General Fund is projected to provide $0.9 million in funding. TUCSON CONVENTION CENTER FUND The Tucson Convention Center Fund is used for the operations of the convention center. Revenues include room and space rental, box office fees, parking fees, and other miscellaneous revenues. Projected revenues of $7.3 million for Fiscal Year 2015 are anticipated to slightly increase from the adopted Fiscal Year 2014 budgeted revenues of $7.0 million; however, the estimated Fiscal Year 2014 actual revenues are 15% lower than the adopted budget. The decrease in Fiscal Year 2014 projected revenues is due to construction in the arena making it unavailable for rent. The increase of the General Fund transfer in Fiscal Year 2015 is due to an increase in building maintenance expenses and revenue loss from fewer available dates during renovation. In March 2014, the City solicited Requests for Proposals (RFP) from qualified offerors to provide for the day to day general management and operations supervision of all activities of the Tucson Convention Center. The Fiscal Year 2015 proposed budget assumes operations under the current conditions and does not include any management changes that may occur. HIGHWAY USER REVENUE FUND The HURF revenues are generated from the state-collected gasoline tax. Currently, the gas tax is levied at a rate of $0.18 per gallon and distributed to cities and towns under two formulas. The first formula deposits $0.13 of the $0.18 in a fund from which 30% is allocated to cities and towns. One-half of the monies received under this formula are distributed on the basis of population and the remaining half of the monies are distributed on the basis of “county of origin” of gasoline sales. This portion is then allocated in relation to the population of all incorporated cities and towns in the county. The HURF revenues are restricted solely for street and highway purposes. Eligible activities for HURF revenues include rights-of-way acquisitions, street construction, maintenance and improvements and for debt service on highway and street bonds. C-11 SPECIAL REVENUE FUNDS In Fiscal Years 2013 and 2014 there was a direct and substantial impact to Arizona municipalities from the diversion of HURF monies to fund the Arizona Department of Public Safety. The recently adopted State budget restored $1.6 million of HURF revenues for Fiscal Year 2015. The following graph shows the amount of state-shared HURF revenues received and anticipated by the City. It reflects an approximate 12% increase in revenues since Fiscal Year 2011. PARKWISE FUND The ParkWise Fund is used to account for the operations of the City’s parking garages, parking lots and parking meters. The projected parking space and meter collections of $3.6 million for Fiscal Year 2015 are anticipated to be an increase of $0.5 million from Fiscal Year 2014 estimated revenues of $3.1 million. Effective April 1, 2014, meter rates were increased from 50 cents to $1.00 per hour and an additional 300 meters were installed boosting the revenue stream. The fund balance will be used to purchase needed parking garage equipment. CIVIC CONTRIBUTION FUND The Civic Contribution Fund accounts for any monetary contributions from individuals or organizations for a specific purpose. Projected contributions to be expended during Fiscal Year 2015 include those for the Fire Department, Tucson Police Department, Parks and Recreation Department, and Tucson Convention Center. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant (CDBG) Fund accounts for funds received from a federal program administered by the U.S. Department of Housing and Urban Development (HUD). Grant funds are awarded to local and state governments to develop viable urban communities by providing decent housing and expanding economic opportunities for low- and moderate-income residents. For Fiscal Year 2015, the projected CDBG funding of $9.2 million is anticipated to increase $1.0 million from the Fiscal Year 2014 estimate of $8.2 million, in order to emphasize completing carry-forward entitlement projects in Fiscal Year 2015. C-12 SPECIAL REVENUE FUNDS MISCELLANEOUS HOUSING GRANT FUND The Miscellaneous Housing Grant Fund accounts for grants from HUD. The fund includes several grants for homeless activities, supportive services grants for public housing residents, and other smaller or non-recurring HUD grants. The fund accounts for the Lead Hazard Control Program that reduces lead-based paint hazards to help meet the goal of eliminating childhood lead poisoning. The revenues in the Miscellaneous Housing Grant Fund are anticipated to decrease $1.0 million in Fiscal Year 2015 from the Fiscal Year 2014 estimated revenues of $5.9 million to $4.9 million, due to reprogramming of multiyear grants over the full grant periods. PUBLIC HOUSING SECTION 8 FUND The Public Housing Section 8 Fund accounts for the federally-funded program that offers affordable and safe housing for low-income families and individuals. Tenants are required to pay rent in the amount of no more than 30% of their income, and federal money pays the balance of the rent to the landlord. The estimated revenue in Fiscal Year 2014 is $39.3 million, and Fiscal Year 2015 is anticipated to decrease by $1.2 million to $38.1 million. The change is from consolidating the management fees (program income) from here to Enterprise Funds accounts in Public Housing AMP Funds in order to create a single Central Office Cost Center for the Public Housing Authority. HOME INVESTMENT PARTNERSHIPS PROGRAM FUND This is a U.S. Department of Housing and Urban Development entitlement grant program used to strengthen public-private partnerships and to expand the supply of decent, safe, sanitary, and affordable housing, with primary attention to rental housing for very low-income and low-income families. Projected revenues for Fiscal Year 2015 are $6.0 million, an increase of $0.1 million from prior year estimate of $5.9 million. OTHER FEDERAL GRANTS FUND The Other Federal Grants Fund accounts for miscellaneous federal grants are not accounted for in the Mass Transit Fund, Enterprise Funds or any of the Housing Funds. The grants are awarded by federal agencies such as Department of Justice, Department of Energy, Department of the Interior, Department of Homeland Security, National Highway Traffic Safety Administration, and the Federal Highway Administration. This fund accounts for federal grants under the American Recovery and Reinvestment Act (ARRA). City departments apply for federal grants enhancing the department’s mission in providing services to the community. In Fiscal Year 2015, anticipated miscellaneous federal grant revenue is increasing from an estimated $28.6 million in Fiscal Year 2014 to $38.7 million. The increase is mainly due to Tucson Fire Department federal grant funding capacity; and funding in the Transportation Department for Intermodal Surface Transportation Efficiencies funding that has been increased for streets, pedestrian, sidewalk, traffic signals, and communication systems. C-13 SPECIAL REVENUE FUNDS NON-FEDERAL GRANTS FUND Non-Federal Grants Fund accounts for grants awarded from governments other than the federal government. Most grants recorded in this fund are awarded from the State of Arizona. The other major source of revenue in this category is from Arizona’s Counter Narcotics Alliance (CNA) which is a multi-jurisdictional drug task force that consists of 18 participating agencies. CNA reimburses the City for expenditures related to drug enforcement. Anticipated non-federal grants revenue is decreasing slightly from an estimated $2.5 million in Fiscal Year 2015 to $2.4 million in Fiscal Year 2014. C-14 SPECIAL REVENUE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Mass Transit Fund Passenger Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenues Federal Transit Grants Proceeds from HELP Loan General Fund Transfer Subtotal Use of Fund Balance Total Revenues Mass Transit Fund - Sun Link Passenger Revenue Advertising Regional Transportation Authority General Fund Transfer Total Revenues Tucson Convention Center Fund Room and Space Rental Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates ADOPTED FY 2014 $ 12,722,450 28,505 169,808 5,839,828 4,561,744 958,122 363,377 718,058 896,948 72,535,485 -040,014,435 $ 138,808,759 109,044 $ 138,917,803 $ $ $ $ $ -0-0473,316 -0473,316 1,257,590 126,253 776,686 273,503 27,892 110,749 150,516 178,251 144,327 C-15 $ $ $ $ 14,549,300 -0388,550 7,811,950 4,967,340 1,159,160 250,000 -0480,050 19,325,820 2,752,800 42,733,040 94,418,010 -094,418,010 -0-04,516,690 -04,516,690 1,250,000 135,000 875,000 350,000 30,000 140,000 240,000 200,000 140,000 ESTIMATED FY 2014 $ $ $ $ $ $ 13,682,570 147,740 317,000 8,050,350 5,386,660 753,150 344,000 -0306,060 18,791,890 -040,774,020 88,553,440 -088,553,440 ADOPTED FY 2015 $ $ $ -0-01,200,000 -01,200,000 $ 1,000,000 150,000 650,000 170,000 5,000 140,000 58,000 95,000 10,000 $ $ 13,588,800 -0390,000 7,376,150 5,673,060 719,900 432,400 -0554,480 26,415,740 -044,279,140 99,429,670 -099,429,670 1,196,390 100,000 2,000,000 905,170 4,201,560 1,100,000 150,000 650,000 170,000 5,000 140,000 58,000 95,000 10,000 SPECIAL REVENUE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Recovered Expenditures Rents and Leases Miscellaneous Revenues General Fund Transfer Subtotal Use of Fund Balance Total Revenues Highway User Revenue Fund State Shared Tax - HURF Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Other Charges for Services Intergovernmental Agreements Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues $ $ $ $ $ $ $ $ $ ADOPTED FY 2014 224,364 65,019 1,161,123 3,642,049 8,138,323 365 8,138,688 $ $ $ 33,576,841 407,948 43,250 2,000 204,600 124,028 1,150 686,047 1,237,121 11,328 308,076 1,341,286 37,943,674 964,572 38,908,246 $ 665,917 2,104,066 35,934 48,159 620,714 114,532 -06,502 3,595,825 203,548 3,799,373 $ C-16 $ $ $ $ 65,000 66,080 -03,536,730 7,027,810 -07,027,810 ESTIMATED FY 2014 $ $ $ 34,042,290 340,000 -0-0202,000 -0-0295,000 3,000,000 40,000 200,000 -038,119,290 7,661,710 45,781,000 $ 908,700 2,076,140 15,000 44,000 710,000 107,370 -0-03,861,210 1,843,390 5,704,600 $ $ $ $ $ 30,000 92,670 17,310 4,219,760 6,637,740 -06,637,740 ADOPTED FY 2015 $ $ $ 34,450,000 440,860 91,600 -0202,000 -0-01,011,050 2,700,000 131,390 233,000 76,330 39,336,230 -039,336,230 $ 863,200 2,256,460 36,850 59,120 644,400 109,730 6,880 20,040 3,996,680 441,010 4,437,690 $ $ $ $ $ 30,000 66,080 11,540 4,832,880 7,318,500 -07,318,500 36,556,190 441,000 -0-0249,000 -0-0550,070 200,000 20,000 8,000 31,800 38,056,060 1,229,240 39,285,300 1,308,500 2,349,640 28,500 57,240 636,000 102,110 -0-04,481,990 1,304,100 5,786,090 SPECIAL REVENUE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Civic Contribution Fund Contributions for Housing and Community Development Contributions for Parks and Recreation Contributions for Tucson Convention Center Contributions for Tucson Fire Contributions for Tucson Police Open Space Contributions Interest Earnings Subtotal Use of Fund Balance Total Revenues Community Development Block Grant Fund Community Development Block Grant Entitlement Program Income El Portal Income Total Revenues Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants Lead Hazard Control Grants Program Income Subtotal Use of Fund Balance Total Revenues $ ADOPTED FY 2014 -0- $ 6,750 ESTIMATED FY 2014 $ 9,200 ADOPTED FY 2015 $ -0- 309,054 251,200 301,250 263,550 30,000 30,000 30,000 30,000 $ 14,663 1,020 60,131 5,480 420,349 1,015,311 1,435,660 $ 20,000 75,000 8,000 8,000 398,950 806,820 1,205,770 $ 15,670 1,760 9,990 -0367,870 544,330 912,200 $ 20,000 1,000 10,000 8,000 332,550 366,820 699,370 $ 8,549,607 $ 9,812,200 $ 8,191,870 $ 9,166,680 $ 1,297,791 296,326 10,143,723 $ 1,787,000 220,250 11,819,450 $ 1,548,240 220,000 9,960,110 $ 721,580 336,000 10,224,260 $ $ $ $ 3,320,745 573,898 272,186 4,166,829 94,822 4,261,651 C-17 $ $ $ $ 4,394,230 819,940 776,890 5,991,060 -05,991,060 $ $ $ $ 4,392,450 760,200 719,960 5,872,610 -05,872,610 $ $ $ $ 2,986,770 1,063,610 820,510 4,870,890 -04,870,890 SPECIAL REVENUE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Public Housing Section 8 Fund Federal Public Housing Section 8 Grants Program Income Interest Earnings Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues HOME Investment Partnerships Program Fund HOME Funds Program Income El Portal Income Total Revenues Other Federal Grants Fund City Attorney City Court City Manager General Government General Services Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Interest Earnings Total Revenues $ $ $ $ $ $ $ ADOPTED FY 2014 38,606,864 1,254,003 28,105 12,525 39,901,497 384,517 40,286,014 4,377,681 594,183 250,294 5,222,158 $ $ $ $ 265,737 109,356 1,419,808 1,009,841 1,805 124,330 380,883 1,337,677 433,890 11,655,894 5,343 16,744,563 $ 12,709 329,143 -043,001 -01,108,939 1,493,791 $ Non-Federal Grants Fund City Attorney Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Total Revenues $ Total Special Revenue Funds $ 268,277,689 $ $ C-18 $ $ 40,362,420 1,193,920 -0-041,556,340 -041,556,340 5,584,570 459,900 246,000 6,290,470 ESTIMATED FY 2014 $ $ $ $ $ 265,740 307,720 420,000 947,370 -095,940 572,550 12,309,170 2,436,940 13,866,500 -031,221,930 $ 81,920 569,860 325,000 -0164,000 1,577,330 2,718,110 $ $ 258,251,240 39,322,480 -0-04,990 39,327,470 442,370 39,769,840 5,024,650 583,440 250,290 5,858,380 ADOPTED FY 2015 $ $ $ $ $ 38,115,670 -020,000 -038,135,670 -038,135,670 5,266,000 583,440 178,400 6,027,840 253,880 241,570 527,300 947,370 -067,830 420,930 11,859,590 1,174,420 13,055,020 -028,547,910 $ 89,600 541,620 53,440 -0121,530 1,672,020 2,478,210 $ $ 80,740 377,100 274,430 -0150,000 1,497,520 2,379,790 $ 233,564,360 $ 257,036,540 $ $ $ 303,640 332,330 -0-0-076,580 569,610 23,013,200 2,400,000 11,982,240 -038,677,600 ENTERPRISE FUNDS Enterprise Funds are used to account for certain operations providing services to the general public for a fee. The City of Tucson’s Enterprise Funds are established to set fees or charges to recover the cost of providing services, including capital costs. The Enterprise Funds may issue debt backed solely by the fees and charges of the funds. TUCSON WATER UTILITY The Tucson Water Utility is committed to ensuring customers receive high quality water. To provide this service, the Utility has a variety of fees. The fees include potable water sales, water conservation fees, reclaimed water sales, connection fees and other miscellaneous operating revenues. Non-operating revenues include interest earnings, reimbursement from the Tucson Airport Remediation Project, equity fees and miscellaneous state and federal grants. Rate increases for water sales were proposed to Mayor and Council on February 19, 2014, adopted on June 3, 2014, and are effective July 1, 2014. Water sales include potable and reclaimed water sales, the Central Arizona Project Surcharge, the water conservation fee, and fire sprinkler fees. For Fiscal Year 2015, the water sales revenue (Potable, Reclaimed, Central Arizona Project Surcharge, Conservation and Fire Sprinkler fees) is projected to increase by $12.1 million (an additional 7.5%) over Fiscal Year 2014 estimated. The Tucson Water Department issues Water Revenue System Obligations to provide funds for the acquisition and construction of water system improvements. Revenue System Obligations are loaned to a utility by its guarantee of repayment solely from revenues generated by the utility rather than from a tax. Mayor and Council approval is needed to issue this type of debt obligation. The Tucson Water Department will be using capital funding to continue replacement/upgrades to an advanced metering infrastructure, upgrades to the Supervisory Control Data Acquisition (SCADA) system, and for multiple water system improvement projects. Details on projects funded by the Tucson Water Department may be found in Section E, Capital Improvement Program. C-19 ENTERPRISE FUNDS ENVIRONMENTAL SERVICES FUND Environmental Services provides Tucson citizens and businesses with refuse and recycling trash collection and waste disposal services. The department operates the city's landfill in compliance with State and Federal regulations and administers the city's Environmental Compliance and Brownfields programs as well as the Household Hazardous Waste program with Pima County. In Fiscal Year 2015, Pima County will no longer be participating in the city’s Household Hazardous Waste Program, so funding has been eliminated from the budget. Operating revenue collections for Fiscal Year 2015 are projected to be flat compared to Fiscal Year 2014 estimated. Fund balance reserves will be used for improvements to the department’s Container Maintenance Facility and construction of facilities at the Los Reales Landfill. TUCSON GOLF ENTERPRISE FUND The Tucson Golf Course Fund operates five golf courses throughout the city: El Rio, Randolph, Dell Urich, Fred Enke and Silverbell. The revenues funding the golf operations include golf fees, cart rental, driving range, pro shops and food and beverage sales. Beginning on February 1, 2014, the City contracted with OB Sports to manage the golf operations for the City. The projected revenues are anticipated to increase by $1.4 million, from Fiscal Year 2014’s estimated level of $6.7 million to $8.1 million for Fiscal Year 2015, mainly due to the increased revenue from food and beverage sales. C-20 ENTERPRISE FUNDS The following graph shows the amount of golf operating revenues received and anticipated by the City. It reflects the reduction of revenues during the Great Recession and the projected increase for food and beverage sales due to the change in management in Fiscal Year 2015. PUBLIC HOUSING (AMP) FUNDS Public housing provides decent and safe rental housing for eligible low-income families, the elderly, and persons with disabilities. The City of Tucson owns and manages 1,505 public housing units located throughout the city. The public housing unit portfolio includes elderly/disabled high-rises, multi-unit housing complexes, and scattered site single family homes. The Public Housing AMP Funds are projecting federal grant funding to increase from the estimated Fiscal Year 2014 of $5.7 million to $6.2 million for Fiscal Year 2015. The changes are due to prorating the federal operating subsidy for the public housing program, and consolidating the management fees from Special Revenue accounts in the Public Housing Section 8 Fund to the AMP Fund in order to create a single Central Office Cost Center for the Public Housing Authority. NON-PHA ASSET MANAGEMENT FUND This fund accounts for asset management activities by the Housing and Community Development Department, consisting of affordable multifamily housing rentals and department office buildings. C-21 ENTERPRISE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Tucson Water Utility Operating Revenues: Potable Water Sales Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fees Fire Sprinkler Fees Connection Fees Service Charges Development Plan Review/ Inspection Fees Billing Services Miscellaneous Revenues Subtotal Non-Operating Revenues: Tucson Airport Remediation Project Reimbursement Water System Equity Fees CAP Water Resource Fees Non-Grant Contribution Miscellaneous Grants Sale of Capital Assets Investment Income Subtotal Long-term Obligation Proceeds: Water System Obligation Bonds Prior Year Bond Proceeds Available Subtotal Total Revenues $ ADOPTED FY 2014 120,184,137 9,295,896 14,405,779 2,830,967 1,701,938 1,882,366 3,636,264 666,842 $ 3,400,518 407,314 158,412,022 $ 584,977 $ 2,774,749 388,123 757,996 51,715 320,686 546,254 5,424,500 $ $ -0-0-0- $ 163,836,522 C-22 $ 135,917,000 10,609,870 9,965,000 2,950,000 1,050,400 979,000 2,946,790 518,730 $ 3,156,000 2,777,520 170,870,310 $ 809,350 $ 2,479,000 350,000 -0865,000 -063,350 4,566,700 $ $ 47,834,200 7,001,900 54,836,100 $ 230,273,110 ESTIMATED FY 2014 $ 128,109,770 10,653,000 17,500,000 2,807,000 1,425,000 1,446,550 3,024,210 294,000 ADOPTED FY 2015 $ 141,017,000 10,271,000 16,320,000 3,050,000 1,929,000 1,400,000 3,630,000 518,730 $ 3,156,000 606,360 169,021,890 $ 3,400,520 2,567,820 184,104,070 $ 685,000 $ 838,480 $ 2,367,740 330,800 1,540,700 -0260,000 846,870 6,031,110 $ 2,608,000 375,000 -0750,000 -0314,250 4,885,730 $ 38,000,000 -038,000,000 $ 38,415,000 12,901,340 51,316,340 $ 213,053,000 $ 240,306,140 $ $ ENTERPRISE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Environmental Services Fund Operating Revenues: Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fees Self Haul Fees Refuse Penalties Recycling Subtotal Non-Operating Revenues: Household Hazardous Waste Intergovernmental Agreements Miscellaneous Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues Tucson Golf Enterprise Fund El Rio Randolph/Dell Urich Fred Enke Silverbell Other Golf Revenues Miscellaneous Revenues Total Revenues $ $ $ $ $ $ $ ADOPTED FY 2014 28,409,619 7,484,299 6,277,856 3,553,846 1,126,105 154,266 1,019,085 48,025,078 138,881 367,565 242,256 271,514 20,252 9,518 105,813 1,155,798 -049,180,876 868,870 2,945,895 919,220 1,170,259 77,808 (25,485) 5,956,566 C-23 $ $ $ $ $ $ $ 28,437,480 8,293,070 5,505,650 3,500,000 1,174,000 211,180 850,000 47,971,380 140,000 340,330 129,000 -050 10,000 -0619,380 5,133,350 53,724,110 979,500 3,342,950 1,261,710 1,297,180 53,000 -06,934,340 ESTIMATED FY 2014 $ $ $ $ $ $ $ 28,437,000 7,450,000 6,200,000 3,560,000 1,095,000 173,780 850,000 47,765,780 140,000 328,000 129,000 353,640 31,880 8,000 35,440 1,025,960 -048,791,740 941,210 3,237,500 1,096,900 1,299,030 76,430 8,000 6,659,070 ADOPTED FY 2015 $ $ $ $ $ $ $ 28,437,000 7,450,000 6,200,000 3,500,000 1,100,000 173,000 850,000 47,710,000 100,000 60,000 150,000 67,630 50 8,000 -0385,680 9,754,800 57,850,480 1,147,920 4,134,400 1,205,750 1,443,980 198,000 -08,130,050 ENTERPRISE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES Public Housing Fund Federal Grants Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Interest Revenue Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues Non-PHA Asset Management Fund Federal Grants El Portal Income Tenant Rent Charges for Other Services Interest Revenue Rents and Leases Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues Total Enterprise Funds $ $ $ $ $ $ ADOPTED FY 2014 6,302,391 2,316,756 3,045,829 654,458 3,708 10,447 303,730 12,637,320 1,335,481 13,972,801 209,164 576,833 490,057 17,910 436 55,105 8,726 1,358,231 149,703 1,507,934 $ 234,454,699 C-24 $ $ $ $ $ $ 6,266,980 2,075,630 3,176,080 209,340 3,520 100,000 53,730 11,885,280 574,960 12,460,240 210,310 554,450 492,510 17,800 -010,000 -01,285,070 -01,285,070 $ 304,676,870 ESTIMATED FY 2014 $ $ $ $ $ $ 5,695,800 3,340,980 3,033,960 174,650 3,520 17,240 61,950 12,328,100 -012,328,100 208,200 560,550 460,000 14,430 8,950 54,550 -01,306,680 -01,306,680 $ 282,138,590 ADOPTED FY 2015 $ $ $ $ 6,207,480 3,223,820 3,040,970 158,050 7,880 38,890 97,850 12,774,940 536,920 13,311,860 $ 208,200 561,000 490,510 14,500 10,470 57,730 -01,342,410 -01,342,410 $ 320,940,940 $ DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for and the payment of, general longterm debt principal and interest which are not serviced by the General, Special Revenue and Enterprise Funds. It does not include contractual obligations accounted for in the individual funds. GENERAL OBLIGATION BOND and INTEREST FUND General Obligation bonds are a form of long-term borrowing in which the City issues municipal securities and pledges its full faith and credit to their repayment. Bonds are repaid over many years through semi-annual debt service payments. The City levies a property tax for the purpose of retiring the principal and paying interest on the general obligation bonds. The tax rate is based on the annual debt service requirements and includes a tax delinquency factor. The city’s total estimated debt service requirement on general obligation bonds for Fiscal Year 2015 is $30,622,420, an increase of $2,074,480 from the Fiscal Year 2014 actual levy of $28,547,940. The secondary property tax rate for Fiscal Year 2014 was $0.9059 per $100 valuation. For Fiscal Year 2015, the secondary property tax rate is $0.9777 per $100 valuation. The Net Taxable Value used to set property tax rates is from County estimates, called a planning abstract. The final value provided in July was $3,099,471,500, or 1% lower than anticipated. A factor in the decline was an increase in the number of exemptions for homeowners. There is an increase to the secondary property tax due to a second installment for $20.0 million issuance of general obligation bonds. These bonds are from the City of Tucson voters’ approval of a $100 million General Obligation Bond five-year program to improve the condition of City streets. Bond funds will be used to restore, repair, and resurface streets inside Tucson City limits. STREET and HIGHWAY BOND and INTEREST FUND Street and Highway special revenue bonds are issued specifically for the purpose of constructing street and highway projects. These bonds require voter approval and are secured by gasoline tax revenues collected by the State of Arizona. The State’s current distribution formula provides that 50.5% be retained in the state highway fund, 19% be distributed to counties, 27.5% be distributed to all incorporated cities and towns, and a final 3% be distributed to cities with a population greater than 300,000. The City designates the 3% allocation to the repayment of the principal and interest on the Street and Highway revenue bonds. If the amount received is not sufficient to cover the debt service payments, then an operating transfer from the HURF Fund to the debt service fund is made to cover the difference. The projected amount for Fiscal Year 2015 is $7.7 million, or a 5.7% increase from the prior year estimate of $7.3 million. The State of Arizona adopted their Fiscal Year 2015 budget which restored $390,000 of the HURF “3% allocation” sweeps from prior years. C-25 DEBT SERVICE FUNDS The following graph shows the amount of state-shared 3% HURF Allocation revenues received and anticipated by the City. SPECIAL ASSESSMENT BOND and INTEREST DEBT SERVICE FUND Special Assessment bonds are issued by the City on behalf of improvement districts created for a specific purpose, such as to finance local street paving, street lighting, or sidewalk improvements. Property owners in the designated districts are proportionately assessed for the principal and interest costs of repaying bonds. The City, as trustee for improvement districts, is responsible for collecting the assessments levied against owners of property within each improvement district and for disbursing these amounts to retire the bonds issued to finance the improvements. In the event of default (non-payment) by the property owner, the City may enforce auction sale of the property to satisfy the debt service requirements of the special assessment bonds. The City of Tucson administers special improvement districts in accordance with the provisions of Arizona Revised Statutes Chapter 4 of Title 48 which governs these types of taxing districts. The City invoices the property owners twice a year, during the fall and spring of the calendar year. The monies received are used to pay the debt service on the bonds. C-26 DEBT SERVICE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES General Obligation Bond and Interest Fund Secondary Property Taxes Miscellaneous Revenues Subtotal 2013 General Obligation Bond Transfer Total Revenues Street and Highway Bond and Interest Fund State Shared Tax - HURF Interest Earnings Refunding Proceeds Transfer from Highway User Revenue Fund Subtotal Use of Fund Balance Total Revenues Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues Subtotal Use of Fund Balance Total Revenues Total Debt Service Funds $ $ 28,207,640 30,028 28,237,668 -0- ADOPTED FY 2014 $ $ 28,547,940 -028,547,940 -0- ESTIMATED FY 2014 $ $ 28,000,700 -028,000,700 965,500 ADOPTED FY 2015 $ $ 30,622,420 -030,622,420 -0- $ 28,237,668 $ 28,547,940 $ 28,966,200 $ 30,622,420 $ 7,035,675 -037,852,319 -0- $ 7,165,710 9,650 -010,413,290 $ 7,261,500 11,500 -07,833,690 $ 7,652,830 20,000 -09,837,070 $ 44,887,994 -044,887,994 $ 17,588,650 -017,588,650 $ 15,106,690 1,596,420 16,703,110 $ 17,509,900 -017,509,900 $ $ 350,140 12,500 2,000 364,640 158,220 522,860 $ $ 312,480 12,160 1,680 326,320 195,290 521,610 $ $ 390,049 2,763 3,322 396,134 185,169 581,303 $ 73,706,965 $ 46,658,200 $ 46,192,170 $ $ $ $ $ C-27 $ $ $ $ 293,380 12,160 2,000 307,540 201,780 509,320 $ 48,641,640 $ CAPITAL PROJECTS FUNDS Funds for capital projects are created to account for the purchase or construction of major capital facilities which are not financed by General, Special Revenue, or Enterprise Funds. Voter-authorized bonds, certificates of participation proceeds, intergovernmental agreements, and impact fees are the source of funds in this group. The capital projects overview may be found in Section E of this book. 2000 GENERAL OBLIGATION FUND The 2000 General Obligation Fund accounts for capital projects are financed by General Obligation bonds approved by the city voters at a special bond election held on May 16, 2000. The voters authorized $129.5 million in bonds issued for the purpose of providing funds for construction of park and library improvements, street lighting and sidewalk improvements, construction of drainage facilities’ improvements, public safety improvements, environmental safety improvements, and paying the costs of issuance of the bonds. All remaining proceeds from this authorization were spent in Fiscal Year 2013. 2013 GENERAL OBLIGATION FUND The City of Tucson voters approved a $100 million General Obligation Bond program to improve the condition of city streets in the election held on November 6, 2012. The bond funds are being used to restore, repair, and resurface streets inside Tucson City limits over a five-year timeframe. The bond sale date of the first bond issuance of the authorization was June 11, 2013. The Transportation Department will spend $19.8 million for the repair and resurfacing of city streets during Fiscal Year 2015 and annually through Fiscal Year 2018. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects financed by certificates of participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). Typical projects to be reimbursed by other agencies are street and highway and park improvements. In Fiscal Year 2014, the Mayor and Council approved COPs to fund the purchase of the streetcars. DEVELOPMENT FEE FUND The Development Fee Fund accounts for the capital projects funded by impact fees. Impact fees are charged to new development as a means of paying for the facilities and infrastructure needed to serve development. The City of Tucson currently assesses impact fees for water, roads, parks, police, and fire. The impact fees for water are accounted for in the Tucson Water Utility Fund. Changes to state law required revisions to the City’s development (impact) fee program. The new process required the City to conduct public meetings and post notice before the establishment of new development fees. The City will suspend the collection of development fees on August 1, 2014 and resume collection in compliance with state law on December 23, 2014. A vital project to be completed during Fiscal Year 2015 is the renovation and upgrade of the Tucson Police and Tucson Fire Departments’ combined Emergency Communications Center located at the Thomas O. Price Service Center (TOPSC). The project is funded by public safety impact fees, Pima County bonds, and miscellaneous federal grants. REGIONAL TRANSPORTATION AUTHORITY FUND The Regional Transportation Authority (RTA) Fund accounts for the capital projects approved with funding from the Regional Transportation Authority. The RTA plan is funded by a countywide transaction 1/2-cent sales tax which is collected by the State of Arizona. The State, in turn, transfers the collected funds to a Regional Transportation authorized fund account. The tax may be collected for a maximum period of 20 years. C-28 CAPITAL PROJECTS FUNDS Revenues fluctuate widely from one year to the next, depending on if RTA current projects are located within the city limits or not. Fiscal Year 2015 revenue is $39.1 million less than the estimated amount for Fiscal Year 2014. The modern streetcar transit system, a major construction project using RTA funding, will begin service July 25, 2014. Other projects funded with RTA funds include design and improvements along major arterial and collector roadways within the City of Tucson. The improvements include street widening, storm drains, sidewalks, street lighting, and landscaping. C-29 CAPITAL PROJECTS FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES 2000 General Obligation Fund Interest Earnings Subtotal Use of Fund Balance Total Revenues 2013 General Obligation Fund General Obligation Bond Proceeds Interest Earnings Total Revenues Capital Improvement Fund Intergovernmental Agreements Certificates of Participation Subtotal Use of Fund Balance Total Revenues Development Fee Fund Development Fees for Police Development Fees for Fire Development Fees for Transportation Development Fees for Parks Development Fees for Public Facilities Interest Earnings General Fund Transfer Subtotal Use of Fund Balance Total Revenues Regional Transportation Authority Fund Regional Transportation Authority Rentals and Leases Sale of Capital Assets Miscellaneous Revenues Total Revenues Total Capital Projects Funds $ $ $ $ $ $ $ $ $ ADOPTED FY 2014 4,526 4,526 1,616,310 1,625,362 $ $ 20,713,830 -020,713,830 $ 9,447,085 -09,447,085 9,212,408 18,659,493 $ $ $ $ $ -0-0-0-0- $ $ 20,000,000 125,000 20,125,000 $ 10,112,800 -010,112,800 2,619,400 12,732,200 $ 1,012,243 511,553 4,485,382 1,856,158 441 28,885 108,051 8,002,713 -08,002,713 $ $ $ 49,841,609 96,308 311,111 51,287 50,300,315 $ 99,301,713 $ 124,798,200 $ $ $ C-30 $ $ $ ESTIMATED FY 2014 $ $ $ $ 713,400 357,780 4,152,030 1,113,840 -0150,000 -06,487,050 1,938,850 8,425,900 $ 83,407,850 107,250 -0-083,515,100 $ ADOPTED FY 2015 -0-0-0-0- $ $ 20,000,000 52,620 20,052,620 $ 7,386,130 18,000,000 25,386,130 -025,386,130 $ $ $ $ $ -0-0-0-0- 20,000,000 150,000 20,150,000 3,060,300 -03,060,300 14,175,100 17,235,400 683,460 354,270 3,075,200 871,000 -0600,000 125,000 5,708,930 -05,708,930 $ 77,862,440 104,630 -0-077,967,070 $ $ 38,749,700 93,400 -0-038,843,100 $ 129,114,750 $ 83,736,110 $ $ $ $ $ 750,000 350,000 3,700,000 900,000 -0400,000 -06,100,000 1,407,610 7,507,610 INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the City or to other governments on a cost reimbursement basis. The City’s internal service funds include Fleet Services; General Services for facilities maintenance, communications, architects and engineering; and Self Insurance for property and public liability, workers’ compensation, and the safety and wellness programs. FLEET SERVICES INTERNAL SERVICE FUND Fleet Services meets the transportation needs of other City departments by providing vehicle and equipment preventive maintenance and repair services; administering vehicle fuel operations; managing vehicle and equipment acquisition, preparation, and disposal; and operating a city motor pool. Fleet Services charges other City departments for the services provided. For Fiscal Year 2015, the anticipated interdepartmental charges of $27.5 million are projected to increase by $2.8 million from estimated Fiscal Year 2014 of $24.7 million primarily due to increased vehicle maintenance costs. While the City is replacing vehicles as funding becomes available, the vast majority of the City’s fleet is aging and becoming more costly to maintain. GENERAL SERVICES INTERNAL SERVICE FUND The General Services Internal Service fund provides architecture and engineering services, communication services, and facility maintenance for other City departments. The architects and engineering services provide project management. The Facilities Management Division provides well-managed, efficient and healthy environments in all City of Tucson owned and/or leased properties. The interdepartmental charges are projected to increase $3.8 million from the Fiscal Year 2014 estimated to the projected Fiscal Year 2015 amount. The increase is primarily due to an increase in the overall cost of maintaining city building assets, particularly the rising costs for vendor parts and services. SELF INSURANCE FUND The Self Insurance Fund is used to finance the City of Tucson's risk management program. Revenue for this fund is primarily derived from charges to other City departments. The related fund activity includes unemployment claims, workers’ compensation claims, public liability claims, employee safety and wellness programs, hazardous waste management (spill program), and specified environmental remediation. The charges to other City departments are dependent on the department claim cost and the expenses (e.g. insurance, legal, medical, and administrative cost) related to the risk management program. In Fiscal Year 2015, the City will continue to include tort claim reimbursements in the primary tax levy as allowed by state law. The property tax revenue represents a reimbursement to the City’s Self Insurance Fund for the actual cost of liability claim judgments paid during Fiscal Year 2013. The amount levied for the tort liability reimbursement will be $1,374,150, a $0.0443 property tax increase per $100 assessed value. C-31 INTERNAL SERVICE FUNDS ACTUAL FY 2013 FINANCIAL RESOURCES ADOPTED FY 2014 Fleet Services Internal Service Fund Operating Revenues: Interdepartmental Charges $ Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Subtotal $ Use of Fund Balance Total Revenues $ 289,669 25,688,745 2,748,384 28,437,129 General Services Internal Service Fund Operating Revenues: Interdepartmental Charges $ Non-Grant Contributions Interest Revenue Miscellaneous Revenues Subtotal $ Use of Fund Balance Total Revenues $ 18,955,824 370,843 -022,713 19,349,380 -019,349,380 Self Insurance Internal Service Fund Operating Revenues: Interdepartmental Charges $ Property Tax (Tort Claims) Interest Revenue Miscellaneous Revenues Subtotal $ Proceeds from Lawsuit Settlement Use of Fund Balance Total Revenues $ 18,121,953 1,112,190 28,244 153 19,262,540 -0-019,262,540 $ Total Internal Service Funds 67,049,049 $ 25,362,814 3,008 33,254 $ $ $ $ $ $ 26,848,740 -06,500 69,000 26,924,240 -026,924,240 20,696,450 361,540 -08,000 21,065,990 -021,065,990 ESTIMATED FY 2014 $ $ $ $ $ $ $ $ 17,465,670 3,213,750 120,000 -020,799,420 2,460,630 -023,260,050 $ 71,250,280 $ C-32 24,706,170 4,360 7,130 215,170 24,932,830 639,480 25,572,310 17,769,010 335,510 13,040 5,320 18,122,880 1,693,100 19,815,980 ADOPTED FY 2015 $ $ $ $ $ $ 27,498,470 -025,000 165,480 27,688,950 -027,688,950 21,555,740 311,060 -08,000 21,874,800 -021,874,800 $ $ 18,011,530 3,213,750 -010,000 21,235,280 -0714,000 21,949,280 $ 16,780,110 1,374,150 50,000 -018,204,260 -0-018,204,260 $ 67,337,570 $ 67,768,010 $ $ FIDUCIARY FUNDS These funds are used to account for assets held by the City in a trustee capacity or as an agent of individuals, private organizations, other governments and/or other funds. TUCSON SUPPLEMENTAL RETIREMENT SYSTEM The Tucson Supplemental Retirement System (TSRS) was established in 1953 to provide retirement, survivor, and disability benefits for eligible city employees. Substantially all full-time and certain part-time employees, with the exception of those covered by the Arizona Public Safety Personnel Retirement System or the Elected Officials Retirement Plan of Arizona, are covered by TSRS. Upon recommendation by the Tucson Supplemental Retirement System Board, the Mayor and Council approved the employer/employee contribution rates for all TSRS members that will take effect July 1, 2014. The rates incorporate the Actuary’s recommendations plus additional contributions related to funding policy changes recommended by the TSRS Board aimed at achieving full funding under current actuarial assumptions for the Plan by the year 2031. The Board’s funding policy changes add contributions from both member and employer contributions that exceed the Actuary’s recommended rates for the fiscal year ending 2015 by approximately 2.3%. For Tucson Supplemental Retirement System employees hired prior to July 1, 2006, the employee contribution rate of 5% of their annual covered payroll through bi-weekly payroll deductions did not change. For employees hired after June 30, 2006, the contribution rate is 6.75%; for employees hired after June 30, 2011, the rate is 5.25%. The Fiscal Year 2015 employer contribution rate is 27.50% for all employee members in the Tucson Supplemental Retirement System. The following graph illustrates the amount of employee and employer contributions by fiscal year, as well as the significant rise in the employer contribution in recent years: C-33 FIDUCIARY FUNDS FINANCIAL RESOURCES ACTUAL FY 2013 Tucson Supplemental Retirement System $ 34,523,315 Employer Contributions Employee Contributions 10,214,562 Portfolio Earnings 85,222,990 Miscellaneous Revenue 98,400 Subtotal $ 130,059,267 Use of Fund Balance -0Total Fiduciary Funds $ 130,059,267 ADOPTED FY 2014 $ $ $ C-34 40,237,190 6,650,000 12,134,000 50,000 59,071,190 10,883,960 69,955,150 ESTIMATED FY 2014 $ $ $ 34,350,000 6,650,000 12,134,000 51,000 53,185,000 16,814,310 69,999,310 ADOPTED FY 2015 $ $ $ 36,712,820 6,997,500 9,631,000 50,000 53,391,320 17,980,910 71,372,230 Section D Department Budgets Section D Department Budgets SUMMARY OF EXPENDITURES BY DEPARTMENT Elected and Official Mayor and Council City Manager City Attorney City Clerk Subtotal Public Safety and Justice Services City Court Equal Opportunity Programs and Independent Police Review Public Defender Tucson Fire Tucson Police Subtotal Actual FY 2013 Public Utilities Environmental Services Tucson Water Subtotal Support Services Budget and Internal Audit Finance General Services Human Resources Information Technology Procurement Subtotal Estimated FY 2014 Adopted FY 2015 $ 2,653,171 8,558,728 8,286,818 2,801,840 $ 2,736,430 9,061,450 8,775,870 4,044,840 $ 2,471,290 8,095,810 8,355,850 3,395,960 $ 2,566,510 8,083,510 9,097,760 2,971,150 $ 22,300,557 $ 24,618,590 $ 22,318,910 $ 22,718,930 $ 11,019,506 710,403 $ 12,569,240 787,220 $ 11,386,320 745,970 $ 13,585,630 2,893,474 87,092,393 155,482,828 $ Community Enrichment and Development Housing and Community Development $ Integrated Planning Parks and Recreation Planning and Development Services Transportation Tucson City Golf Tucson Convention Center Subtotal Adopted FY 2014 3,157,720 94,023,270 162,442,700 -0- 2,978,240 92,258,610 159,443,940 3,064,940 95,847,600 161,979,620 257,198,604 $ 272,980,150 $ 266,813,080 $ 274,477,790 78,975,149 $ 86,779,890 $ 81,828,380 1,209,490 39,657,040 8,453,790 258,748,850 6,562,590 5,352,050 $ 77,253,920 1,632,540 39,520,420 9,265,070 242,578,530 7,996,090 6,032,810 -0- -0- 43,250,995 6,877,885 248,492,369 5,969,007 7,206,431 40,443,960 7,247,040 271,621,700 6,562,590 5,742,120 $ 390,771,836 $ 418,397,300 $ 401,812,190 $ 384,279,380 $ 43,719,121 203,999,027 $ 53,724,110 218,667,510 $ 48,368,150 210,209,400 $ 57,554,680 240,306,140 $ 247,718,148 $ 272,391,620 $ 258,577,550 $ 297,860,820 $ 1,432,350 14,938,486 56,449,533 6,355,521 18,419,378 3,460,278 $ 1,456,320 18,568,140 58,921,130 9,757,710 17,539,670 3,124,200 $ 1,507,680 18,263,240 57,262,830 9,845,540 16,756,100 3,091,480 $ 1,462,790 18,519,150 63,221,520 9,967,350 18,083,840 3,216,530 $ 101,055,546 $ 109,367,170 $ 106,726,870 $ 114,471,180 D-1 SUMMARY OF EXPENDITURES BY DEPARTMENT Non-Departmental General Expense Debt Refinancing/Repayments Contracts for Services or Funding Support Subtotal Pension Services Total All Departments Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 22,940,416 88,678,456 4,494,791 $ 28,631,480 70,943,480 4,601,680 $ 28,394,230 84,608,900 4,828,170 $ 20,554,620 74,672,080 4,577,400 $ 116,113,663 $ 104,176,640 $ 117,831,300 $ 99,804,100 $ 69,371,303 $ 69,955,150 $ 69,999,310 $ 71,372,230 $ 1,204,529,657 $ 1,271,886,620 D-2 $ 1,244,079,210 $ 1,264,984,430 MAYOR and COUNCIL OPERATING: POSITION TOTAL: $ 2,566,510 43.00 ADMINISTRATIVE MAYOR'S OFFICE COUNCIL OFFICES FINANCING PLAN PROGRAM ALLOCATION Council - Ward 5 13% Council - Ward 6 13% Administrative 4% Council - Ward 4 13% General Fund 100% Mayor 18% Council - Ward 3 13% Council - Ward 2 13% D-3 Council - Ward 1 13% D-4 MAYOR and COUNCIL MISSION STATEMENT: To establish public policy and develop programs as mandated by the Tucson City Charter, represent community interests, and work with City management to effectively meet the community's current and long-term needs. POSITION RESOURCES Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total TOTAL BUDGET Administrative Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 $ 301,643 477,863 349,704 316,766 305,331 310,830 277,544 313,490 $ 2,653,171 $ 140,050 498,060 349,720 349,720 349,720 349,720 349,720 349,720 $ 2,736,430 $ 169,440 493,340 325,240 305,380 298,280 324,270 264,920 290,420 $ 2,471,290 $ CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,204,293 378,244 70,634 $ 2,653,171 $ 2,484,660 223,560 28,210 $ 2,736,430 $ 2,198,650 239,840 32,800 $ 2,471,290 $ 2,313,590 224,710 28,210 $ 2,566,510 FUNDING SOURCES General Fund Civic Contributions Fund Department Total $ 2,652,726 445 $ 2,653,171 $ 2,736,430 -0$ 2,736,430 $ 2,465,930 5,360 $ 2,471,290 $ 2,566,510 -0$ 2,566,510 D-5 141,200 455,330 328,330 328,330 328,330 328,330 328,330 328,330 $ 2,566,510 MAYOR and COUNCIL SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $2,566,510 reflects a decrease of $169,920 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase security in Mayor and Council chambers Decrease in public liability insurance Decrease in personnel cost Total $ 10,000 (8,850) (171,070) $ (169,920) OPERATING PROGRAMS ADMINISTRATIVE: This program area addresses the administrative needs of the Mayor and Council offices by supporting building operational expenses, utilities, insurance and supplies needed to support Mayor and Council meetings. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 301,643 $ 140,050 $ 169,440 $ 141,200 Character of Expenditures Services Supplies Program Total $ 292,121 9,522 $ 301,643 $ 135,370 4,680 $ 140,050 $ 163,690 5,750 $ 169,440 $ 136,520 4,680 $ 141,200 MAYOR and COUNCIL: This program area consists of the mayor and six council members. The Mayor and Council act as the policymaking body for the City of Tucson, pass City ordinances, establish policy for administrative staff by resolution, approve new programs, and adopt the budget. MAYOR'S OFFICE Projected Revenue Sources General Fund Civic Contributions Fund Program Total $ 477,863 -0$ 477,863 $ 498,060 -0$ 498,060 $ 487,980 5,360 $ 493,340 $ 455,330 -0$ 455,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 425,881 37,414 14,568 $ 477,863 $ 467,940 26,270 3,850 $ 498,060 $ 455,420 30,660 7,260 $ 493,340 $ 425,210 26,270 3,850 $ 455,330 D-6 MAYOR and COUNCIL Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 349,704 $ 349,720 $ 325,240 $ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 329,024 6,515 14,165 $ 349,704 $ 336,120 10,320 3,280 $ 349,720 $ 311,180 7,910 6,150 $ 325,240 $ 314,730 10,320 3,280 $ 328,330 Projected Revenue Sources General Fund $ 316,766 $ 349,720 $ 305,380 $ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 297,831 11,708 7,227 $ 316,766 $ 336,120 10,320 3,280 $ 349,720 $ 290,810 12,490 2,080 $ 305,380 $ 314,730 10,320 3,280 $ 328,330 Projected Revenue Sources General Fund $ 305,331 $ 349,720 $ 298,280 $ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 292,014 10,146 3,171 $ 305,331 $ 336,120 10,320 3,280 $ 349,720 $ 290,250 5,220 2,810 $ 298,280 $ 314,730 10,320 3,280 $ 328,330 Projected Revenue Sources General Fund Civic Contribution Fund Program Total $ 310,385 445 $ 310,830 $ 349,720 -0$ 349,720 $ 324,270 -0$ 324,270 $ 328,330 -0$ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 297,061 7,162 6,607 $ 310,830 $ 336,120 10,320 3,280 $ 349,720 $ 315,910 7,360 1,000 $ 324,270 $ 314,730 10,320 3,280 $ 328,330 WARD 1 WARD 2 WARD 3 WARD 4 D-7 MAYOR and COUNCIL Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 277,544 $ 349,720 $ 264,920 $ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 259,434 7,341 10,769 $ 277,544 $ 336,120 10,320 3,280 $ 349,720 $ 252,460 6,930 5,530 $ 264,920 $ 314,730 10,320 3,280 $ 328,330 Projected Revenue Sources General Fund $ 313,490 $ 349,720 $ 290,420 $ 328,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 303,048 5,837 4,605 $ 313,490 $ 336,120 10,320 3,280 $ 349,720 $ 282,620 5,580 2,220 $ 290,420 $ 314,730 10,320 3,280 $ 328,330 WARD 5 WARD 6 POSITION RESOURCES Mayor's Office Mayor Chief of Staff: Office of the Mayor Management Coordinator Management Assistant Executive Assistant/Mayor Program Total 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 Council - Ward 1 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 2 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 D-8 MAYOR and COUNCIL Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Council - Ward 3 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 4 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 5 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 6 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 43.00 43.00 43.00 43.00 Department Total D-9 D-10 BUDGET and INTERNAL AUDIT OPERATING: POSITION TOTAL: $ 1,462,790 14.00 BUDGET INTERNAL AUDIT FINANCING PLAN PROGRAM ALLOCATION Internal Audit 23% General Fund 100% Budget 77% D-11 D-12 BUDGET and INTERNAL AUDIT MISSION STATEMENT: To ensure effective and efficient allocation and expenditure of City resources to enable the Mayor and Council, City Manager and City departments to provide quality services to our residents; and provide an independent, objective assurance and consulting activity to ensure prudent fiscal management of public resources. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 10.00 4.00 14.00 10.00 4.00 14.00 11.00 4.00 15.00 11.00 3.00 14.00 TOTAL BUDGET Operating $ 1,432,350 $ 1,456,320 $ 1,507,680 $ 1,462,790 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 1,360,630 61,340 10,380 $ 1,432,350 $ 1,380,650 66,710 8,960 $ 1,456,320 $ 1,430,800 66,560 10,320 $ 1,507,680 $ 1,387,870 65,960 8,960 $ 1,462,790 FUNDING SOURCES General Fund $ 1,432,350 $ 1,456,320 $ 1,507,680 $ 1,462,790 POSITION RESOURCES Budget Internal Audit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $1,462,790 reflects an increase of $6,470 from the Fiscal Year 2014 Adopted Budget. Changes include: Transfer of position from Finance Department Increase in personnel costs and benefits Reduction in public liability insurance Reduction in personnel costs associated with eliminating a position Total $ 104,860 1,490 (750) (99,130) $ 6,470 DEPARTMENT MEASURES of PERFORMANCE Ensure that expenditures do not exceed projected revenues and authorized amounts. 100% 100% 100% 100% Prepare quarterly reports on projected year-end expenditure and revenue balances and position vacancies for management and City departments so they can make informed fiscal decisions. 3 3 3 3 D-13 BUDGET and INTERNAL AUDIT Department Measures of Performance (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Facilitate quarterly Financial Monitoring Team (FMT) meetings to provide control of the budget. 3 3 3 3 Provide administrative support and audit assistance to the Mayor and Council's Independent Audit and Performance Commission regular and subcommittee meetings. 10 15 21 15 Conduct internal audit and other projects as requested by management. 40 40 40 40 OPERATING PROGRAMS BUDGET: This program area develops, implements, and monitors the city’s annual operating and capital budgets to ensure they remain within authorized appropriations and available revenues. This work is accomplished within the requirements of federal, state, and municipal laws. Projected Revenue Sources General Fund $ 990,200 $ 1,023,990 $ 1,072,540 $ 1,125,710 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 928,680 51,140 10,380 $ 990,200 $ 956,680 58,350 8,960 $ 1,023,990 $ 1,004,020 58,200 10,320 $ 1,072,540 $ 1,058,350 58,400 8,960 $ 1,125,710 INTERNAL AUDIT: This program area conducts audits, reviews, cost studies, investigations, special projects, consultations, and analyzes department performance measures. Auditors work in an independent and objective manner to provide management with information necessary to improve the city’s operations. Projected Revenue Sources General Fund $ 442,150 $ 432,330 $ 435,140 $ 337,080 Character of Expenditures Salaries and Benefits Services Program Total $ 431,950 10,200 $ 442,150 $ 423,970 8,360 $ 432,330 $ 426,780 8,360 $ 435,140 $ 329,520 7,560 $ 337,080 D-14 BUDGET and INTERNAL AUDIT POSITION RESOURCES Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 1.00 1.00 -04.00 1.00 -01.00 10.00 1.00 1.00 1.00 1.00 -05.00 -01.00 -010.00 1.00 1.00 1.00 1.00 1.00 5.00 -01.00 -011.00 1.00 1.00 1.00 1.00 1.00 5.00 -01.00 -011.00 Internal Audit Finance Manager Principal Internal Auditor Senior Internal Auditor Program Total 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 -03.00 Department Total 14.00 14.00 15.00 14.00 Budget Budget and Internal Audit Program Director Budget Administrator Management Coordinator Budget Specialist Financial Specialist Lead Budget Analyst Staff Assistant Administrative Assistant Secretary Program Total D-15 D-16 CITY ATTORNEY OPERATING: POSITION TOTAL: $ 9,097,760 91.00 ADMINISTRATION CIVIL CRIMINAL DRUG ENFORCEMENT VICTIM NOTIFICATION and ASSISTANCE FINANCING PLAN PROGRAM ALLOCATION Criminal 65% Drug Enforcement 4% Non-Federal Grants Fund 1% Other Federal Grants Fund 3% Other* 4% General Fund 96% Civil 27% *Other includes Administration (3%) and Victim Notification and Assistance (1%). D-17 D-18 CITY ATTORNEY MISSION STATEMENT: To ensure the legality of the official business of the City of Tucson and protect the best interests of the City by providing effective and timely legal services to the Mayor and Council, the City Manager and all City departments. The City Attorney’s Office shall promote the safety of Tucson’s citizens and support local law enforcement by pursuing justice in the prosecution of criminal offenses. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 3.00 24.00 62.00 4.00 2.00 95.00 3.00 24.00 62.00 4.00 2.00 95.00 3.00 24.00 62.00 4.00 2.00 95.00 3.00 23.00 59.00 4.00 2.00 91.00 TOTAL BUDGET Operating $ 8,286,818 $ 8,775,870 $ 8,355,850 $ 9,097,760 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 7,630,497 509,986 146,335 $ 8,286,818 $ 8,048,610 565,840 161,420 $ 8,775,870 $ 7,653,400 539,040 163,410 $ 8,355,850 $ 8,090,870 787,310 219,580 $ 9,097,760 FUNDING SOURCES General Fund Non-Federal Grants Other Federal Grants Department Total $ 8,008,372 12,709 265,737 $ 8,286,818 $ 8,428,210 81,920 265,740 $ 8,775,870 $ 8,012,370 89,600 253,880 $ 8,355,850 $ 8,713,380 80,740 303,640 $ 9,097,760 POSITION RESOURCES Administration Civil Criminal Drug Enforcement Unit Victim Notification and Assistance Unit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $9,097,760 reflects an increase of $321,890 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase for the purchase of Case Management Software system Funding transfer for attorney positions Increase capacity for the Governor's Office of Highway Safety grant for the implementation of the Case Management Software Increase in software maintenance Miscellaneous adjustments Decrease in personnel costs associated with the elimination of four positions Total D-19 $ 200,000 193,310 51,470 21,470 6,690 (151,050) $ 321,890 CITY ATTORNEY DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015   223 10,207 175 14,220 240 14,800 225 14,500  378 525 425 425  120 74 125 120  $ 503 $ 900 $ 5,765 $ 500  30 50 30 30  95% 95% 90% 95% Monitor prosecution of misdemeanor cases to ensure fair treatment of defendants, compliance with victims’ rights, staff professionalism, and efficiency of procedures. 12,389 18,000 12,122 13,200 Defer the prosecution of first-time, nonviolent defendants by offering counseling/education opportunities to first-time offenders. 4,382 6,000 4,350 4,900   35,252 384 38,000 575 24,800 390 29,000 420  $ 96,193 $ 150,000 $ 93,500 $ 108,000 Monitor and respond to requests from the Mayor and Council, the City Manager, and City departments for legal advice and representation.  Number of legal opinions  Number of responses to requests for legal advice on daily operational issues  Legal review of contracts and intergovernmental agreements Control litigation of all active civil cases involving the City during the year.  Actively defend litigation cases against the City  Maximize amount of money saved through settlement or litigation ($000s) Produce favorable civil case outcomes for the City.  Number of civil cases with favorable outcomes (less than estimated exposure)  Percent of cases with favorable outcomes Advise victims of their rights, case status, outcome, and restitution as required by the victim rights constitutional amendments.  Number of notifications  Number of victims assisted in obtaining restitution  Amount obtained in restitution awards for crime victims and City Court D-20 CITY ATTORNEY OPERATING PROGRAMS ADMINISTRATION: This program area provides legal advice to the Mayor and Council and City management, as well as professional leadership, guidance, and support to the other program areas. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 264,796 $ 283,270 $ 329,450 $ 282,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 248,534 14,243 2,019 $ 264,796 $ 248,350 29,530 5,390 $ 283,270 $ 302,060 22,740 4,650 $ 329,450 $ 257,300 19,860 5,050 $ 282,210 CIVIL: This program area provides legal advice and representation to the Mayor and Council, the City Manager, and all City departments; and serves as the City representative in courts of law and administrative proceedings (including contracts, employment, environment and land use, personal injury, property damage, wrongful death and civil rights actions) to help ensure the lawfulness of the official business of the City of Tucson and avert litigation contrary to the City’s interest for all civil cases. Projected Revenue Sources General Fund $ 2,001,439 $ 2,283,270 $ 2,022,280 $ 2,463,760 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,847,195 127,196 27,048 $ 2,001,439 $ 2,106,250 143,190 33,830 $ 2,283,270 $ 1,855,710 142,310 24,260 $ 2,022,280 $ 2,260,710 173,940 29,110 $ 2,463,760 CRIMINAL: This program area promotes the safety of the community and supports local law enforcement by upholding state and local laws and ordinances through the prosecution of misdemeanor criminal and civil infraction cases; provides for rehabilitation of first-time, non-violent offenders through a diversion program; provides timely notification to victims; and responds to citizen inquiries about cases pending in City Court. Projected Revenue Sources General Fund General Fund: Restricted Other Federal Grants Fund Program Total $ 5,579,726 80,000 -0$ 5,659,726 $ 5,719,100 -0-0$ 5,719,100 $ 5,528,650 -0-0$ 5,528,650 $ 5,831,120 -051,470 $ 5,882,590 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 5,206,756 348,778 104,192 $ 5,659,726 $ 5,239,370 375,630 104,100 $ 5,719,100 $ 5,074,450 355,900 98,300 $ 5,528,650 $ 5,149,280 576,490 156,820 $ 5,882,590 D-21 CITY ATTORNEY DRUG ENFORCEMENT UNIT: This program area enhances violent crime control efforts by investigating, prosecuting, adjudicating, and punishing drug, gang, and related criminal offenders. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund General Fund: Forfeiture Funds Other Federal Grants Program Total $ 66,416 15,995 265,737 $ 348,148 $ 92,860 14,000 265,740 $ 372,600 $ 69,950 14,000 253,880 $ 337,830 $ 75,230 8,000 252,170 $ 335,400 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 321,103 19,769 7,276 $ 348,148 $ 351,590 15,310 5,700 $ 372,600 $ 314,400 15,910 7,520 $ 337,830 $ 313,310 15,090 7,000 $ 335,400 VICTIM NOTIFICATION and ASSISTANCE UNIT: This program area maintains victims’ rights through the provision of timely notification to victims and responses to inquiries about cases pending in City Court. Projected Revenue Sources General Fund Non-Federal Grants Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -012,709 $ 12,709 $ 35,710 81,920 $ 117,630 $ 48,040 89,600 $ 137,640 $ 53,060 80,740 $ 133,800 $ 6,909 -05,800 $ 12,709 $ 103,050 2,180 12,400 $ 117,630 $ 106,780 2,180 28,680 $ 137,640 $ 110,270 1,930 21,600 $ 133,800 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 POSITION RESOURCES Administration City Attorney Management Coordinator Administrative Assistant Program Total 1.00 1.00 1.00 3.00 D-22 1.00 1.00 1.00 3.00 CITY ATTORNEY Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Civil Principal Assistant City Attorney (Chief Deputy) Principal Assistant City Attorney Assignment: Lead Civil Division Principal Assistant City Attorney Senior Assistant City Attorney Associate Prosecuting City Attorney Paralegal Executive Assistant Legal Secretary Customer Service Representative Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 14.00 -01.00 2.00 1.00 3.00 1.00 24.00 14.00 -01.00 2.00 1.00 3.00 1.00 24.00 14.00 1.00 -02.00 1.00 3.00 1.00 24.00 13.00 1.00 -02.00 1.00 3.00 1.00 23.00 Criminal Principal Assistant City Attorney (Deputy) Principal Assistant Prosecuting City Attorney Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Assistant City Attorney Management Assistant Litigation Support Supervisor Legal Secretary Litigation Support Clerk Customer Service Representative Program Total 1.00 2.00 4.00 20.00 2.00 1.00 3.00 4.00 23.00 2.00 62.00 1.00 2.00 4.00 20.00 2.00 1.00 3.00 4.00 23.00 2.00 62.00 1.00 2.00 4.00 20.00 2.00 1.00 3.00 4.00 23.00 2.00 62.00 1.00 2.00 4.00 19.00 2.00 1.00 3.00 4.00 21.00 2.00 59.00 Drug Enforcement Unit Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Legal Secretary Litigation Support Clerk Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 Victim Notification and Assistance Unit Litigation Support Clerk Program Total 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 95.00 95.00 95.00 91.00 Department Total D-23 D-24 CITY CLERK OPERATING: POSITION TOTAL: $ 2,971,150 37.50 ADMINISTRATION CAMPAIGN FINANCE ELECTION MANAGEMENT FINANCIAL MANAGEMENT LEGISLATIVE MANAGEMENT RECORDS MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Administration 19% General Fund 100% Records Management 34% Campaign Finance 5% Election Management 19% Legislative Management 18% D-25 Financial Management 5% D-26 CITY CLERK MISSION STATEMENT: To enable the public to fully participate in the governmental process, by providing accurate information and services in a professional manner, enabling the public to make informed decisions affecting the quality of their lives. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 -010.50 8.00 17.00 -037.50 4.00 0.75 16.40 1.50 9.05 10.30 42.00 4.00 0.75 16.40 1.50 9.05 10.30 42.00 4.00 -010.50 2.00 6.00 15.00 37.50 TOTAL BUDGET Operating $ 2,801,840 $ 4,044,840 $ 3,395,960 $ 2,971,150 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 1,847,704 564,347 375,505 14,284 $ 2,801,840 $ 2,296,490 702,820 1,045,530 -0$ 4,044,840 $ 2,029,950 952,710 404,890 8,410 $ 3,395,960 $ 2,064,110 519,960 387,080 -0$ 2,971,150 FUNDING SOURCES General Fund $ 2,801,840 $ 4,044,840 $ 3,395,960 $ 2,971,150 POSITION RESOURCES Administration Campaign Finance Election Management Financial Management Legislative Management Records Management Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $2,971,150 reflects a decrease of $1,073,690 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase for the purchase of scanners for Electronic Documents Management Miscellaneous adjustments Reduction of public funding for Campaign Finance Decrease in personnel costs associated with the elimination of 4.5 positions Elimination of election costs Total D-27 $ 31,500 (5,590) (100,000) (232,380) (767,220) $ (1,073,690) CITY CLERK DEPARTMENT MEASURES of PERFORMANCE Provides full support, prepares Agendas, Administrative Action Reports and Minutes for Study Session and Regular Mayor and Council meetings. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk web site.  Number of meetings supported and attended  Number of Mayor and Council Agenda items processed Provides limited support, prepares Agendas, Legal Action Reports and Minutes for major Boards, Committees, and Commissions (BCC) programs. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk, BCC web site. Maintains BCC appointments including the coordination of loyalty oaths.  Number of meetings notices and agendas posted  Number of BCC members appointed and processed Provides support for Liquor License Applications; includes provision for public notices, coordination of staff recommendations and posting requirements.  Number of new person and location transfer applications processed  Number of special event applications processed  Number of extension of premise applications processed Processes and files official City documents such as ordinances, resolutions, contracts and Mayor and Council minutes received as public record in accordance with City and state law. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 78 78 78 78 1,010 975 1,100 1,100 900 950 950 950 220 200 220 220 139 130 130 135 146 150 150 150 47 50 50 50 5,050 7,500 5,050 5,050 D-28 CITY CLERK Department Measures of Performance (Continued) Processes and stores records received from City departments at the City Records Center. Conducts City of Tucson Mayor, Council and Special elections in odd numbered years; in even numbered years City ballot measures may be placed on a County ballot. Provides election materials to registered City voters; ensures all registered voters, within the City limits, receive information and instructions regarding the election process.  Number of registered voters  Number of voter information pamphlets distributed to households  Number of registered voters casting a ballot  Number of vote by mail ballots tabulated1 Complete tasks associated with the Campaign Finance Program within established guidelines. This measure is linked to the number of candidates and election year, which varies between a three council seat only election and a mayoral and three council seat election.  Number of mayoral and council candidate campaign finance reports reviewed and processed  Number of audits completed  Amount of public matching funds disbursed 1The Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 12,432 11,650 13,000 13,000 225,200 N/A 265,000 242,000 235,300 N/A 235,000 244,000 82,834 85,000 N/A 160,000 82,834 85,000 N/A 160,000 113 115 20 135 8 $ 169,000 10 $ 250,000 2 $ 153,000 10 $ 350,000 City of Tucson conducted the 2013 Primary and General Election as Vote-by-Mail elections. D-29 CITY CLERK OPERATING PROGRAMS ADMINISTRATION: This program area provides administrative direction to the department and ensures that all department programs are delivered as required by law and in accordance with City of Tucson policies and procedures. Projected Revenue Sources General Fund Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 540,856 $ 565,940 $ 601,700 $ 569,600 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 263,766 215,324 61,766 $ 540,856 $ 527,430 33,670 4,840 $ 565,940 $ 534,740 51,660 15,300 $ 601,700 $ 514,720 50,040 4,840 $ 569,600 CAMPAIGN FINANCE: The City Clerk serves as the Campaign Finance Administrator and administers the Campaign Finance Program as prescribed by the City Charter. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 27,852 $ 291,810 $ 157,630 $ 153,140 $ $ 38,310 250,900 2,600 $ 291,810 $ 14,130 143,480 20 $ 157,630 $ -027,852 -0$ 27,852 540 150,000 2,600 $ 153,140 ELECTION MANAGEMENT: This program area administratively manages the City’s elections that include elective offices, charter amendments, measures and initiatives, and referendum and recall petitions by ensuring that elections are conducted in accordance with legal requirements and established policies and procedures to encourage maximum voter participation. Projected Revenue Sources General Fund $ 726,117 $ 1,717,180 $ 1,160,840 $ 548,240 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 118,093 280,001 313,739 14,284 $ 726,117 $ 550,280 171,160 995,740 -0$ 1,717,180 $ 248,340 540,810 363,280 8,410 $ 1,160,840 $ 175,470 76,340 296,430 -0$ 548,240 D-30 CITY CLERK FINANCIAL MANAGEMENT: This program area provides financial direction to the department and the Mayor and Council offices; monitors budget expenditures; assists with the development of budgets; maintains internal controls and ensures transactions comply with City of Tucson rules, regulations and policies. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 603,496 $ 109,300 $ 149,120 $ 133,040 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 586,896 16,600 -0$ 603,496 $ 102,860 4,350 2,090 $ 109,300 $ 146,330 2,670 120 $ 149,120 $ 127,860 3,090 2,090 $ 133,040 LEGISLATIVE MANAGEMENT: This program area officially documents the legislative action taken by the Mayor and Council; processes and distributes meeting agendas, minutes, executed agreements, contracts, resolutions and ordinances for Mayor and Council and other public meetings; administratively manages the filling of boards, committee and commission seats; oversees and supports departments in the administration and management of the City’s advisory boards and sub-committees; and oversees the liquor license application process. Projected Revenue Sources General Fund $ 903,519 $ 626,100 $ 652,650 $ 545,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 878,949 24,570 -0$ 903,519 $ 499,680 98,040 28,380 $ 626,100 $ 558,900 78,380 15,370 $ 652,650 $ 320,710 196,180 28,380 $ 545,270 RECORDS MANAGEMENT: This program area acts as the official records keeper for the City; coordinates and implements citywide records policies and procedures; manages the City Records Center; prepares, stores, secures, and retrieves City documents in a systematic and accessible manner as requested by City staff and the public in accordance with legal requirements. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ 734,510 $ 674,020 $ 1,021,860 $ -0-0-0-0- $ 577,930 144,700 11,880 $ 734,510 $ 527,510 135,710 10,800 $ 674,020 $ $ 924,810 44,310 52,740 $ 1,021,860 Department reorganized in Fiscal Year 2013. Actual expenditures were moved to other programs within the department. D-31 CITY CLERK POSITION RESOURCES Administration City Clerk Deputy City Clerk City Clerk Administrator Executive Assistant Program Total Campaign Finance Management Assistant Secretary Program Total Election Management Management Coordinator Management Assistant Systems Analyst Secretary (Hourly) Election Specialist (Hourly) Senior Election Technician (Hourly) Election Technician (Hourly) Program Total Financial Management Deputy City Clerk Management Coordinator Management Assistant Systems Analyst Office Supervisor Secretary Program Total Legislative Management City Clerk Administrator City Records Manager Management Assistant Systems Analyst Office Supervisor Agenda Office Coordinator Secretary Program Total Records Management City Records Manager Management Assistant Systems Analyst Office Supervisor Secretary Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 -0-01.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 -0-0-0- 0.25 0.50 0.75 0.25 0.50 0.75 -0-0-0- -0-0-01.00 3.00 2.50 4.00 10.50 0.50 0.50 0.40 1.00 1.00 2.00 11.00 16.40 0.50 0.50 0.40 1.00 1.00 2.00 11.00 16.40 -0-0-0-01.00 1.00 8.50 10.50 1.00 1.00 1.00 1.00 1.00 3.00 8.00 -00.50 -0-0-01.00 1.50 -00.50 -0-0-01.00 1.50 -01.00 -0-0-01.00 2.00 1.00 1.00 2.00 -01.00 1.00 11.00 17.00 -0-01.25 0.30 1.00 1.00 5.50 9.05 -0-01.25 0.30 1.00 1.00 5.50 9.05 -0-01.00 -01.00 1.00 3.00 6.00 -0-0-0-0-0-0- 1.00 1.00 0.30 1.00 7.00 10.30 1.00 1.00 0.30 1.00 7.00 10.30 1.00 2.00 1.00 1.00 10.00 15.00 37.50 42.00 42.00 37.50 D-32 CITY COURT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 12,585,630 1,000,000 $ 13,585,630 136.80 ADMINISTRATION COURT SERVICES EVENING ALTERNATIVE to JAIL JUDICIAL JUDICIAL SERVICES PUBLIC SERVICES CASE PROCESSING SERVICE FUND FARE PROGRAM FUND FILL the GAP FUND JUDICIAL COLLECTION ENHANCEMENT FUND FINANCING PLAN PROGRAM ALLOCATION Public Services 14% General Fund 90% Capital Improvement Program 7% Other Federal Grants 3% *Other 19% Administration 19% Judicial Services 21% Judicial 20% Court Services 7% *Other includes: Judicial Collection Enhancement Fund (7%), Case Processing Services Fund (6%), Fill the Gap Fund (4%), Fines/Fees and Restitution Enforcement Program (FARE) Fund (2%), Evening Alternative to Jail (<1%). D-33 D-34 CITY COURT MISSION STATEMENT: To serve the community and protect individual rights by providing fair and prompt administration of justice. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 24.00 17.00 13.80 0.00 43.00 33.00 0.00 130.80 24.00 17.00 13.80 0.00 43.00 33.00 0.00 130.80 22.00 17.00 13.80 0.00 44.00 34.00 5.00 135.80 17.00 17.00 13.80 6.00 44.00 34.00 5.00 136.80 TOTAL BUDGET Operating Capital Department Total $ 10,682,346 337,160 $ 11,019,506 $ 11,569,240 1,000,000 $ 12,569,240 $ 11,386,320 -0$ 11,386,320 $ 12,585,630 1,000,000 $ 13,585,630 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Department Total $ 8,578,816 1,487,281 485,152 131,097 $ 10,682,346 337,160 $ 11,019,506 $ 8,902,640 1,872,800 574,800 219,000 $ 11,569,240 1,000,000 $ 12,569,240 $ 8,679,910 1,919,290 589,290 197,830 $ 11,386,320 -0$ 11,386,320 $ 8,919,690 2,032,060 1,024,840 609,040 $ 12,585,630 1,000,000 $ 13,585,630 FUNDING SOURCES General Fund Other Federal Grants Fund Department Total Capital Improvement Department Total $ 10,572,947 109,399 $ 10,682,346 337,160 $ 11,019,506 $ 11,261,520 307,720 $ 11,569,240 1,000,000 $ 12,569,240 $ 11,144,730 241,590 $ 11,386,320 -0$ 11,386,320 $ 12,253,300 332,330 $ 12,585,630 1,000,000 $ 13,585,630 POSITION RESOURCES Administration Court Services Judicial Judicial Collection Enhancement Fund Judicial Services Public Services Case Processing Service Fund Department Total D-35 CITY COURT SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $12,585,630 reflects an increase of $1,016,390 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase restricted capacity to pay for eleven Court Clerks Increase restricted capacity for Judicial Collection Enhancement Fund Increase restricted capacity for Case Processing Service Fund Increase restricted capacity for Fill the Gap Increase federal capacity for Domestic Violence Court and Veteran’s Court Miscellaneous adjustment Decrease restricted capacity for FARE Reduction in cost due to modification of the Probation Program Total $ 503,250 400,000 337,150 325,000 24,610 (46,560) (60,540) (466,520) $ 1,016,390 DEPARTMENT MEASURES of PERFORMANCE Clearance Rate: measures new filing of charges against charges disposed within a specific time period. Indicates whether caseload is expanding or contracting. Goal: 100% clearance rate.  Criminal Charge Clearance Rate  Civil Charge Clearance Rate Cost Per Charge: measures the cost of processing a single violation (charge) by charge type. The Court has a responsibility to use resources effectively to deliver desired outcomes such as access to the court, fairness, impartiality, and timeliness in case processing. This performance measure assists in gauging that effectiveness over time. Goal is to keep costs within 5% of prior year costs (dependent upon external factors).  Cost Per Criminal Charge  Cost Per Civil Charge  Wait times to access court services.  Customer Service Lobby: average wait time of no more than 15 minutes, dependent upon staff levels  Customer Service Call Center: average wait time of no more than 10 minutes, dependent upon staff levels Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015   100% 100% 100% 100% 233% 175% 100% 100%      $ 66 $ 16 $ 54 $ 28 $ 68 $ 18 $ 70 $ 20 15:30 15:00 15:00 15:00  12:45 10:00 10:00 10:00 D-36 CITY COURT OPERATING PROGRAMS ADMINISTRATION: This program area is responsible for personnel management, facilities management, budget management, case management, records retention and the enforcement of court-ordered sanctions for approximately 260,000 charges per year. Additionally, Administration is comprised of the following divisions: Administrative Services, Court Services, Judicial Services, Probation and Public Services. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees1 Program Total $ 2,302,246 447,861 $ 2,750,107 $ 2,823,400 -0$ 2,823,400 $ 2,655,510 -0$ 2,655,510 $ 2,489,760 -0$ 2,489,760 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,674,975 808,709 266,423 $ 2,750,107 $ 1,789,460 877,380 156,560 $ 2,823,400 $ 1,586,890 893,120 175,500 $ 2,655,510 $ 1,322,940 999,260 167,560 $ 2,489,760 COURT SERVICES: This program area oversees the records management section of the court, with approximately 500,000 active records. It is responsible for records retention and the destruction of court files. Additionally, it is responsible for the processing of case file requests, motions, set-asides, records requests, and appeals. Court Services also monitors electronic functions such as document scanning, computerized case tracking, photo enforcement and e-citations. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 892,576 43,221 $ 935,797 $ 949,080 -0$ 949,080 $ 939,090 -0$ 939,090 $ 943,150 -0$ 943,150 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 905,602 18,006 12,189 $ 935,797 $ 910,350 17,730 21,000 $ 949,080 $ 901,490 16,600 21,000 $ 939,090 $ 925,460 17,690 -0$ 943,150 1In Fiscal Year 2013, the Probation program which was funded by Case Processing Service Fee was merged into Administration. D-37 CITY COURT EVENING ALTERNATIVE to JAIL: Evening Alternative to Jail was implemented to reduce the number of defendants taken into custody for incarceration at the Pima County Jail during the hours of 5:00 PM to midnight. By reducing the number of defendants taken to the jail, the City does not incur costs associated with the first day of jail board, police officers do not spend several hours booking defendants into the jail and defendants usually have their initial appearance within 20 minutes or less after arriving at the Court. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 95,887 -0$ 95,887 $ 80,000 -0$ 80,000 $ 80,000 -0$ 80,000 $ 25,000 55,000 $ 80,000 Character of Expenditures Salaries and Benefits $ 95,887 $ 80,000 $ 80,000 $ 80,000 JUDICIAL: This program area hears a variety of cases including traffic, driving under the influence (DUI), drug possession, prostitution, shoplifting, domestic violence and other city code violations. A significant number of the DUI and prostitution cases are tried before a jury. Projected Revenue Sources Court Fines and Forfeitures Miscellaneous Federal Grants Program Total $ 2,382,891 109,399 $ 2,492,290 $ 2,375,800 307,720 $ 2,683,520 $ 2,264,540 241,590 $ 2,506,130 $ 2,154,070 332,330 $ 2,486,400 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,039,618 450,266 2,406 -0$ 2,492,290 $ 2,034,420 636,480 12,620 -0$ 2,683,520 $ 2,008,560 486,220 8,170 3,180 $ 2,506,130 $ 1,842,850 630,430 13,120 -0$ 2,486,400 JUDICIAL SERVICES: This program area provides clerical support to the magistrates by assisting with courtroom proceedings, updating cases in the court’s electronic case management system, and overseeing the management of the daily court calendar. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 2,346,678 38,726 $ 2,385,404 $ 2,488,940 -0$ 2,488,940 $ 2,461,530 -0$ 2,461,530 $ 2,602,880 -0$ 2,602,880 Character of Expenditures Salaries and Benefits Services Program Total $ 2,334,088 51,316 $ 2,385,404 $ 2,404,410 44,530 $ 2,448,940 $ 2,413,940 47,590 $ 2,461,530 $ 2,557,570 45,310 $ 2,602,880 D-38 CITY COURT PUBLIC SERVICES: This program area assists the public by giving out court information, setting civil and parking hearings, accepting and processing various court-ordered documents presented by citizens, and processing payments. It also provides customer service to individuals inquiring by telephone and citizens filing Orders of Protection and Injunctions Against Harassment. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 1,476,575 50,532 $ 1,527,107 $ 1,759,300 -0$ 1,759,300 $ 1,692,260 -0$ 1,692,260 $ 1,708,580 -0$ 1,708,580 Character of Expenditures Salaries and Benefits Services Program Total $ 1,424,551 102,556 $ 1,527,107 $ 1,600,180 159,120 $ 1,759,300 $ 1,533,870 158,390 $ 1,692,260 $ 1,678,030 30,550 $ 1,708,580 GENERAL RESTRICTED REVENUE FUNDS-PURPOSE AND USE CASE PROCESSING SERVICE FUND: The Case Processing Service Fund was established to cover case processing costs incurred by the court, such as credit card processing fees; cost of a bond clerk at the Pima County Jail; postage costs for mailing parking notices to defendants per ordinance; bond card publication; and court security. Projected Revenue Sources Case Processing Service Fees1 Character of Expenditures Salaries and Benefits Services Supplies $ -0- $ 150,000 $ 374,860 $ 693,570 $ -0-0-0-0-0- $ $ 121,840 103,020 115,000 35,000 $ 374,860 $ 206,420 156,610 203,540 127,000 $ 693,570 Equipment Program Total $ -0-0115,000 35,000 $ 150,000 FILL the GAP FUND: The Fill the Gap Fund was established by the Arizona Supreme Court for courts to use to improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts; improve court automation; and improve case processing or the administration of justice. Projected Revenue Sources Fill the Gap Fees $ 50,401 $ 175,000 $ 131,500 $ 500,000 Character of Expenditures Services Supplies Equipment Program Total $ 2,884 -047,517 $ 50,401 $ 24,000 17,000 134,000 $ 175,000 $ $ 24,000 213,000 263,000 $ 500,000 1Expenditures are shown in Court Services, Judicial Services and Public Services. D-39 1,500 17,000 113,000 $ 131,500 CITY COURT FINES/FEES and RESTITUTION ENFORCEMENT PROGRAM (FARE) FUND: This program fund was established by the Arizona Supreme Court to assist courts in becoming more consistent and uniform with their collection practices. As a FARE participant, City Court receives limited reimbursement to help cover costs for data entry, computer programming, payment processing and other FARE-related duties that may increase workload. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources FARE Fees $ 172,384 $ 250,000 $ 345,940 $ 189,460 Character of Expenditures Services Supplies Equipment Program Total $ 53,544 91,183 27,657 $ 172,384 $ 113,560 86,440 50,000 $ 250,000 $ 212,850 86,440 46,650 $ 345,940 $ 108,980 61,440 19,040 $ 189,460 JUDICIAL COLLECTION ENHANCEMENT FUND (JCEF): This fund is legislatively appropriated monies that, upon approval of the Arizona Supreme Court, is to be used to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts including restitution, child support, fines and civil penalties; and to improve court automation projects likely to assist in case processing or the administration of justice. Projected Revenue Sources JCEF Fees $ 272,969 $ 250,000 $ 199,500 $ 891,830 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 104,095 -0112,951 55,923 $ 272,969 $ 83,820 -0166,180 -0$ 250,000 $ 33,320 -0166,180 -0$ 199,500 $ 306,420 19,230 366,180 200,000 $ 891,830 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 4.00 2.00 3.00 -022.00 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 -02.00 2.00 -017.00 POSITION RESOURCES Administration Deputy Director of City Court Court Administrator Information Technology Manager System Administrator Systems Analyst Information Technology Specialist Court Supervisor Executive Assistant Accountant Probation Monitor Administrative Assistant Senior Court Clerk Court Clerk Program Total 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 6.00 1.00 3.00 1.00 24.00 D-40 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 6.00 1.00 3.00 1.00 24.00 CITY COURT Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -0-0- -0-0- 5.00 5.00 5.00 5.00 Court Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 Judicial Presiding Magistrate City Magistrate Limited Special City Magistrate Executive Assistant Administrative Assistant Program Total 1.00 9.00 2.00 0.80 1.00 13.80 1.00 9.00 2.00 0.80 1.00 13.80 1.00 9.00 2.00 0.80 1.00 13.80 1.00 9.00 2.00 0.80 1.00 13.80 -0-0- -0-0- -0-0- 6.00 6.00 Judicial Services Court Section Manager Court Interpreter Supervisor Court Supervisor Court Interpreter Senior Court Clerk Court Clerk Program Total 1.00 1.00 3.00 1.00 29.00 8.00 43.00 1.00 1.00 3.00 1.00 29.00 8.00 43.00 1.00 1.00 4.00 1.00 30.00 7.00 44.00 1.00 1.00 4.00 1.00 30.00 7.00 44.00 Public Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 3.00 10.00 19.00 33.00 1.00 3.00 10.00 19.00 33.00 1.00 3.00 9.00 21.00 34.00 1.00 3.00 9.00 21.00 34.00 Department Total 130.80 130.80 135.80 136.80 Case Processing Service Fund Court Clerk Program Total Judicial Collection Enhancement Fund Court Clerk Program Total D-41 D-42 CITY MANAGER OPERATING: POSITION TOTAL: $ 8,083,510 35.00 CITY MANAGER COMMUNICATIONS and INTERGOVERNMENTAL RELATIONS ECONOMIC DEVELOPMENT and ANNEXATION INDEPENDENT POLICE REVIEW REAL ESTATE ZONING EXAMINER FINANCING PLAN PROGRAM ALLOCATION Real Estate 10% Other* 7% City Manager 18% General Fund 100% Economic Development and Annexation 57% Communications and Intergovernmental Relations 8% *Other Independent Police Review (5%) and Zoning Examiner (2%). D-43 D-44 CITY MANAGER MISSION STATEMENT: To provide an environment that creates trust and confidence in the City of Tucson organization and management systems that facilitates the delivery of the highest quality municipal services to Tucson residents. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 16.00 4.00 13.00 11.00 10.00 11.00 10.00 6.00 5.00 -04.00 5.00 -04.00 5.00 -0-0- 5.00 4.00 -0- 9.00 1.00 39.00 9.00 1.00 43.00 9.00 1.00 36.00 9.00 1.00 35.00 TOTAL BUDGET Operating $ 8,558,728 $ 9,061,450 $ 8,095,810 $ 8,083,510 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Department Total $ 2,833,324 4,184,905 49,804 27,109 1,463,586 $ 8,558,728 $ 3,924,700 4,661,490 55,260 -0420,000 $ 9,061,450 $ 3,451,770 4,583,230 60,810 -0-0$ 8,095,810 $ 3,376,450 4,648,470 58,590 -0-0$ 8,083,510 FUNDING SOURCES General Fund Other Federal Grants Fund Department Total $ 7,095,142 1,463,586 $ 8,558,728 $ 8,641,450 420,000 $ 9,061,450 $ 8,095,810 -0$ 8,095,810 $ 8,083,510 -0$ 8,083,510 POSITION RESOURCES City Manager Communications and Intergovernmental Relations Economic Development and Annexation Independent Police Review Office of Conservation and Sustainable Development Real Estate Zoning Examiner Department Total D-45 CITY MANAGER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $8,083,510 reflects a decrease of $977,940 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase due to transfer of Independent Police Review Program from Office of Equal Opportunity Programs (OEOP) Increase due to miscellaneous adjustments Decrease due to elimination of a Program Assistant position Decrease due to elimination of one-time workforce development expenditure (Tech Launch) Decrease due to restructuring of Channel 12 original programming Decrease in grant capacity Decrease due to transfer of positions to the Office of Integrated Planning Total $ 381,150 9,770 (73,690) (100,000) (303,500) (420,000) (471,670) $ (977,940) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 18 40 27 60 14 10 15 12 15 10 15 10 Number of new jobs created through economic development efforts. 494 500 450 450 Number of new development economic incentives awarded. 3 3 5 4 Number of annexations completed. 3 3 6 4 Manage conservation and sustainability grants. 4 1 -0- -0- Coordinate and manage property acquisitions, including rights-of-way, for Tucson Water, Parks and Recreation, Transportation, and the Regional Transportation Authority. Hold public hearings, render decisions, and make recommendations to the Mayor and Council related to zoning and land use, stolen property disposition and liquor license extensions.  Number of rezoning cases  Number of special exception land use cases D-46 CITY MANAGER Department Measures of Performance (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 N/A N/A 103,600 150,000 Respond to media requests and inquiries. 550 500 550 550 Defeat legislation that is harmful or enact legislation that is helpful to the City of Tucson and its residents. 80% 80% 80% 80% Process, investigate, and mediate complaints of discrimination filed by citizens and City employees. -0- -0- -0- 20 Process, investigate, and mediate complaints of wrongful conduct filed by citizens and City employees. -0- -0- -0- 30 Number of social media views, follows and likes. OPERATING PROGRAMS CITY MANAGER: This program area is responsible for carrying out the Mayor and Council’s policy decisions, providing executive oversight to all City departments, and planning and developing programs in response to community needs. Projected Revenue Sources General Fund $ 1,291,744 $ 1,688,560 $ 1,532,870 $ 1,449,270 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,134,746 107,441 22,448 27,109 $ 1,291,744 $ 1,581,070 94,700 12,790 -0$ 1,688,560 $ 1,396,540 120,510 15,820 -0$ 1,532,870 $ 1,333,840 102,640 12,790 -0$ 1,449,270 D-47 CITY MANAGER COMMUNICATIONS and INTERGOVERNMENTAL RELATIONS: This program area provides management and oversight of the City Manager's Office communications both within City government, to the federal government and the State of Arizona, and to the Tucson community. Communications programs include media response and public information, the City of Tucson website, email and social media properties. Intergovernmental relations programs include strategic communications and direct lobbying with federal and state officials and agencies. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 754,667 $ 1,015,270 $ 901,550 $ 634,120 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 289,214 465,428 25 $ 754,667 $ 852,640 127,630 35,000 $ 1,015,270 $ 748,140 120,890 32,520 $ 901,550 $ 441,810 157,310 35,000 $ 634,120 ECONOMIC DEVELOPMENT and ANNEXATION: This program area ensures prosperity in the City of Tucson by strengthening our competitiveness, facilitating investment, stimulating business activity, promoting economic activities, securing revenues to improve service through annexation, and striving to raise the quality of life among our citizens. This area manages annual contracts with Visit Tucson, the Business Improvement District (BID), and also facilitates the Request for Proposal (RFP) process through the Economic and Workforce Development Selection Committee. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,905,417 $ 4,790,700 $ 4,814,950 $ 4,695,900 $ $ $ $ 418,797 3,478,287 8,333 $ 3,905,417 487,670 4,303,030 -0$ 4,790,700 512,570 4,295,070 7,310 $ 4,814,950 487,270 4,208,630 -0$ 4,695,900 INDEPENDENT POLICE REVIEW1: This program investigates complaints of discrimination filed by citizens and City employees, and ensures accessibility to City programs, facilities, and services for persons with disabilities and provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ -0- $ -0- $ 381,150 $ -0-0-0-0- $ -0-0-0-0- $ -0-0-0-0- $ 312,250 64,990 3,910 $ 381,150 $ 1The $ $ Independent Police Review Program was transferred from the Office of Equal Opportunity Programs and Independent Police Review. D-48 CITY MANAGER REAL ESTATE: This program area provides professional real property support for City departments, including appraisal, acquisition, management, special studies, cultural resource clearance, environmental investigation, leasing, and disposition. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Real Estate Fees Program Total $ 672,932 52,500 $ 725,432 $ 686,970 50,000 $ 736,970 $ 646,210 53,000 $ 699,210 $ 723,740 50,000 $ 773,740 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 648,570 69,687 7,175 $ 725,432 $ 635,430 96,640 4,900 $ 736,970 $ 656,430 38,680 4,100 $ 699,210 $ 661,320 105,530 6,890 $ 773,740 ZONING EXAMINER: This program area provides independent and professional review and analysis of zoning and land use changes, stolen property dispositions, and liquor license extension-of-premises cases. Projected Revenue Sources General Fund $ 147,009 $ 145,520 $ 147,230 $ 149,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 132,488 11,558 2,963 $ 147,009 $ 137,710 7,810 -0$ 145,520 $ 138,090 8,080 1,060 $ 147,230 $ 139,960 9,370 -0$ 149,330 OFFICE of CONSERVATION and SUSTAINABLE DEVELOPMENT (OCSD): This program area promotes an environmental vision and provides leadership that emphasizes strong natural resources protection and sustainable community growth. OCSD collaborates with City departments, businesses, neighborhoods, and other organizations to protect and enhance the integrity of our unique Sonoran Desert ecosystem and improve quality and livability of the urban environment. OCSD administers the Energy Efficiency and Conservation Block Grant awarded by the United States Department of Energy. Projected Revenue Sources General Fund Economic Estimulus Fund Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 270,873 1,343,960 119,626 $ 1,734,459 $ 264,430 250,000 170,000 $ 684,430 $ $ 230,180 31,680 2,570 420,000 $ 684,430 209,509 52,504 8,860 1,463,586 $ 1,734,459 D-49 $ $ $ $ -0-0-0-0-0-0-0-0-0- $ $ $ $ -0-0-0-0-0-0-0-0-0- CITY MANAGER POSITION RESOURCES Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 City Manager City Manager Deputy City Manager Assistant City Manager Assistant City Manager/Chief Financial Officer Planning and Policy Program Director Assistant to the City Manager Economic Development Manager Special Projects Manager Pension Analyst Intergovernmental Relations Program Manager Management Assistant to the City Manager Executive Assistant/City Manager Administrative Assistant Program Total 1.00 1.00 1.00 -0- 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 2.00 4.00 1.00 16.00 1.00 1.00 -0-01.00 -01.00 4.00 1.00 13.00 -01.00 -0-0-0-0-04.00 1.00 10.00 -01.00 -0-0-0-0-04.00 1.00 10.00 Communications and Intergovernmental Relations Intergovernmental Relations Program Manager Television Production Manager Executive Assistant/City Manager Public Information Specialist Television Program Development Specialist Television Production Specialist Television Production Technician Program Total 1.00 -01.00 2.00 -0-0-04.00 1.00 1.00 1.00 2.00 2.00 3.00 1.00 11.00 1.00 1.00 1.00 2.00 2.00 3.00 1.00 11.00 1.00 1.00 1.00 2.00 1.00 -0-06.00 Economic Development and Annexation Economic Development Program Director Economic Development Specialist Project Manager Program Total 1.00 2.00 1.00 5.00 1.00 2.00 1.00 5.00 1.00 2.00 1.00 5.00 1.00 3.00 1.00 5.00 -0-0-0-0-0- -0-0-0-0-0- -0-0-0-0-0- 1.00 1.00 1.00 1.00 4.00 Independent Police Review Independent Police Review Manager Lead Civilian Investigator Senior Equal Opportunity Specialist Administrative Assistant Program Total D-50 CITY MANAGER Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Office of Conservation and Sustainable Development Conservation and Sustainable Development Program Director Project Manager Senior Engineering Associate Program Assistant Program Total 1.00 1.00 -0- -0- 1.00 1.00 1.00 4.00 1.00 1.00 1.00 4.00 -0-0-0-0- -0-0-0-0- Real Estate Real Estate Program Director Real Estate Program Coordinator Real Estate Agent Staff Assistant Property Agent GIS Technician Secretary Program Total 1.00 2.00 2.00 1.00 1.00 1.00 1.00 9.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 9.00 1.00 2.00 2.00 1.00 2.00 -01.00 9.00 1.00 2.00 2.00 1.00 2.00 -01.00 9.00 Zoning Examiner Zoning Examiner Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39.00 43.00 36.00 35.00 Department Total D-51 D-52 ENVIRONMENTAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 48,095,680 9,459,000 $ 57,554,680 216.00 ADMINISTRATION COLLECTIONS ENVIRONMENTAL COMPLIANCE GROUNDWATER PROTECTION HOUSEHOLD HAZARDOUS WASTE LANDFILL OPERATIONS OTHER REQUIREMENTS FINANCING PLAN PROGRAM ALLOCATION Landfill Operations 14% Capital Improvement Program 16% Collections 55% Other Requirements 13% Groundwater Protection 8% Other* 2% Environmental Services Fund 84% Administration 8% *Other includes Environmental compliance (1%) and Household Hazardous Waste (1%). D-53 D-54 ENVIRONMENTAL SERVICES MISSION STATEMENT: To promote a healthy Tucson community by providing innovative and effective waste management and environmental protection services. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 38.00 135.00 4.00 9.00 9.00 27.00 222.00 38.00 135.00 4.00 9.00 9.00 27.00 222.00 38.00 135.00 4.00 9.00 9.00 27.00 222.00 37.00 133.00 4.00 9.00 6.00 27.00 216.00 TOTAL BUDGET Operating Capital Department Total $ 43,616,626 102,495 $ 43,719,121 $ 46,871,110 6,853,000 $ 53,724,110 $ 45,824,440 2,543,710 $ 48,368,150 $ 48,095,680 9,459,000 $ 57,554,680 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 15,381,054 17,350,900 4,985,220 4,873,271 1,026,181 $ 43,616,626 102,495 $ 43,719,121 $ 15,882,190 19,815,120 5,363,840 5,192,550 617,410 $ 46,871,110 6,853,000 $ 53,724,110 $ 15,044,790 19,059,810 4,822,030 6,280,400 617,410 $ 45,824,440 2,543,710 $ 48,368,150 $ 15,584,210 20,748,230 5,476,910 5,671,900 614,430 $ 48,095,680 9,459,000 $ 57,554,680 FUNDING SOURCES Environmental Services Fund Operating Total Capital Improvement Program Department Total $ 43,616,626 $ 43,616,626 102,495 $ 43,719,121 $ 46,871,110 $ 46,871,110 6,853,000 $ 53,724,110 $ 45,824,440 $ 45,824,440 2,543,710 $ 48,368,150 $ 48,095,680 $ 48,095,680 9,459,000 $ 57,554,680 POSITION RESOURCES Administration Collections Environmental Compliance Groundwater Protection Household Hazardous Waste Landfill Operations Department Total D-55 ENVIRONMENTAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $48,095,680 reflects an increase of $1,224,570 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in vehicle maintenance costs Increase in technology improvements Increase in fleet replacement Increase in repairs and maintenance of closed landfills Increase in permitting costs for the Silverbell Pump and Treat System Increase in other miscellaneous adjustments Decrease in capacity for underutilized neighborhood clean-up program Decrease in Household Hazardous Water Program Decrease in personnel costs associated with the elimination of six positions Total $ 786,750 576,000 271,400 94,360 70,000 24,470 (100,000) (200,430) (297,980) $ 1,224,570 DEPARTMENT MEASURES of PERFORMANCE Enhance customer accessibility to the department by monitoring the phone system to ensure quality customer service.  Percent of calls answered  Average time to answer calls (seconds) Low Income Program (monthly average). participants Collect solid waste materials. Number of residential customers Number of residential refuse tons collected  Number of commercial customers  Number of commercial refuse tons collected  Number of roll-offs provided for community cleanups   Brownfields Assessments and Cleanups.  Phase I Environmental Site Assessments (Historic property use investigation)  Phase II Environmental Site Assessments (Sampling or contaminant investigation) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 97% 20 97% 20 99% 5 97% 10 3,230 3,100 3,150 3,200 132,800 145,700 132,800 146,000 131,100 139,200 132,000 140,000 3,040 67,200 3,000 64,000 3,020 65,350 3,000 65,000 198 200 105 200 61 721 50 75 17 352 15 35  135 212 Assessments are contingent upon award of 3-year $600,000 EPA Brownfields Coalition Assessment Grant Assessments are contingent upon award of 3-year $600,000 EPA Brownfields Coalition Assessment Grant D-56 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Groundwater Protection. Provide groundwater and soil vapor remediation, sampling and assessment to protect the drinking water aquifer and nearby residents.  Number of landfill gas monitoring wells sampled by Environmental Services (ES) staff (quarterly)  Average number of groundwater wells sampled by ES staff (annually)  Number of sites under active groundwater remediation  Number of sites with active landfill gas extraction systems Environmental Management Program (EMP): Committee representatives from various departments meet regularly to address City environmental issues, set priorities, manage current incidents, and follow up on previous incidents. Recycling.  Tons recycled at a local facility  Tons of metal scrapped  Reduction in greenhouse gas emissions (metric tons of carbon dioxide) Household Hazardous Waste Program.  Number of residents served  Number of businesses served  Number of total tons collected Provide safe and environmentally secure disposal of refuse at Los Reales Landfill.  Tons disposed by City and private haulers  Number of loads Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 297 297 480 480 200 200 342 300 3 3 2 2 5 5 5 5 25 25 20 20 38,000 N/A 60,000 38,000 207 101,460 38,700 260 103,329 38,700 200 103,329 34,500 130 600 34,500 130 600 33,500 128 525 20,100 130 315 471,400 468,000 508,000 520,000 155,000 155,000 162,000 164,000 206 200 289 350  Provide green energy from renewable landfill gas resources and reduce greenhouse gas emissions.  Landfill gas diverted to Tucson Electric Power for generation (million cubic feet) D-57 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Public Information. Environmental Services (ES) is committed to providing Tucsonans with up-to-date information about its services and programs while recognizing that public education and outreach is an important function.  Number of student contacts in K-12 schools  Number of participants on ES tours Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 7,500 10,000 9,000 7,000 200 250 930 1,000 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight by setting direction and policy, including rates, developing and managing the department's operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Customer Service and Billing, citywide Recycling and Waste Reduction, Tucson Clean and Beautiful, Public Information, and Management Support Services (i.e. finance, human resources, procurement and information technology). Projected Revenue Sources Environmental Services Fund $ 3,888,827 $ 4,043,340 $ 3,780,040 $ 3,981,270 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,098,549 700,978 83,196 6,104 $ 3,888,827 $ 3,128,490 830,270 84,580 -0$ 4,043,340 $ 2,884,230 827,920 67,890 -0$ 3,780,040 $ 2,955,280 890,680 85,310 50,000 $ 3,981,270 COLLECTIONS: This program area provides the collection of refuse and recycling services to both residential and commercial customers at a minimum per-unit cost while preserving community health and welfare. This program includes residential brush and bulk collections and container maintenance. Projected Revenue Sources Environmental Services Fund $ 24,681,842 D-58 $ 25,684,300 $ 25,595,460 $ 26,090,790 ENVIRONMENTAL SERVICES Collections (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 8,890,801 7,594,762 4,053,159 4,143,120 $ 24,681,842 $ 9,220,070 7,796,380 4,295,550 4,372,300 $ 25,684,300 $ 8,729,870 7,906,330 3,820,860 5,138,400 $ 25,595,460 $ 9,219,890 8,121,740 4,310,260 4,438,900 $ 26,090,790 ENVIRONMENTAL COMPLIANCE: This program area provides a variety of regulatory and compliance activities to protect the citizens by providing a clean environment along with the development of renewable energy sources from landfill gas. The program area includes funding for Brownfields and Federal grants. Projected Revenue Sources Environmental Services Fund Other Federal Grants Program Total $ 152,139 245,356 $ 397,495 $ 645,210 129,000 $ 774,210 $ 557,090 77,960 $ 635,050 $ 572,880 49,810 $ 622,690 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 393,430 2,581 1,484 $ 397,495 $ 413,120 353,490 7,600 $ 774,210 $ 366,410 262,930 5,710 $ 635,050 $ 370,330 246,630 5,730 $ 622,690 GROUNDWATER PROTECTION: This program area protects the community from environmental hazards and public health and safety issues that can arise from old, closed landfills in the City. The department is responsible for maintenance, monitoring, and remediation at closed landfills, addressing the groundwater, soil, stormwater and methane gas issues that may occur at these sites. The Groundwater Protection Fee directly funds these activities. Projected Revenue Sources Environmental Services Fund Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,035,564 $ 2,421,740 $ 2,662,470 $ 3,886,030 $ $ $ $ 737,081 1,253,225 45,258 -0$ 2,035,564 729,150 1,457,850 34,740 200,000 $ 2,421,740 630,610 1,458,940 35,920 537,000 $ 2,662,470 691,900 2,558,000 53,130 583,000 $ 3,886,030 HOUSEHOLD HAZARDOUS WASTE: This program is a regional effort within Pima County to collect, recycle, and dispose of hazardous materials such as automotive fluids, batteries, paint products, cleaning products, flammable materials, reactive materials, corrosives and poisons. Projected Revenue Sources Environmental Services Fund $ 708,389 D-59 $ 826,890 $ 830,940 $ 621,260 ENVIRONMENTAL SERVICES Household Hazardous Waste (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 439,495 152,454 94,728 21,712 $ 708,389 $ 498,850 224,070 88,720 15,250 $ 826,890 $ 492,770 219,800 118,370 -0$ 830,940 $ 386,890 167,540 66,830 -0$ 621,260 LANDFILL OPERATIONS: This program area provides for the safe disposal of refuse materials with on-site waste diversion and recycling opportunities while ensuring compliance with regulatory laws to help protect the citizens of our community and also provide a clean environment. Projected Revenue Sources Environmental Services Fund $ 6,113,574 $ 6,045,300 $ 6,063,720 $ 6,621,290 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,821,698 2,882,146 707,395 702,335 $ 6,113,574 $ 1,892,510 2,695,140 852,650 605,000 $ 6,045,300 $ 1,940,900 2,744,540 773,280 605,000 $ 6,063,720 $ 1,959,920 3,105,720 955,650 600,000 $ 6,621,290 OTHER REQUIREMENTS: This program area funds debt service and administrative service charges which compensates Tucson Water and the general government for services received (e.g., procurement, financial, etc.). Projected Revenue Sources Environmental Services Fund $ 5,790,935 $ 7,075,330 $ 6,256,760 $ 6,272,350 Character of Expenditures Administration Service Charge Services Debt Service Program Total $ 4,584,350 180,404 1,026,181 $ 5,790,935 $ 4,934,350 1,523,570 617,410 $ 7,075,330 $ 4,934,350 705,000 617,410 $ 6,256,760 $ 4,934,350 723,570 614,430 $ 6,272,350 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 POSITION RESOURCES Administration Director Deputy Director Environmental Services Administrator Information Technology Manager Department Human Resources Manager Environmental Manager Finance Manager 1.00 2.00 1.00 1.00 1.00 1.00 1.00 D-60 1.00 2.00 1.00 1.00 1.00 1.00 1.00 ENVIRONMENTAL SERVICES Administration (Continued) GIS Supervisor Environmental Project Coordinator Management Assistant Public Information Officer GIS Data Analyst Safety Specialist Public Information Specialist Water Services Supervisor Executive Assistant Utility Service Representative Administrative Assistant Customer Service Representative Secretary Program Total Collections Environmental Services Administrator Environmental Services Superintendent Environmental Services Accounts Representative Supervisor Welder Supervisor Environmental Services Accounts Representative Environmental Services/Neighborhood Resources Supervisor Welder Environmental Services Equipment Operator Administrative Assistant Senior Environmental Services Worker Senior Trades Helper Environmental Services Worker Program Total Environmental Compliance Environmental Manager Environmental Project Coordinator Environmental Scientist Staff Assistant Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 12.00 1.00 38.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 12.00 1.00 38.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 12.00 1.00 38.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 6.00 11.00 1.00 37.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 8.00 8.00 8.00 8.00 1.00 103.00 1.00 103.00 1.00 103.00 1.00 102.00 1.00 4.00 2.00 9.00 135.00 1.00 4.00 2.00 9.00 135.00 1.00 4.00 2.00 9.00 135.00 1.00 4.00 2.00 9.00 133.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 D-61 ENVIRONMENTAL SERVICES Groundwater Protection Engineering Manager Environmental Manager Environmental Project Coordinator Environmental Scientist Environmental Services Inspection Supervisor Environmental Services Inspector Program Total Household Hazardous Waste Environmental Services Superintendent Environmental Services/Neighborhood Services Supervisor Lead Household Hazardous Waste Technician Household Hazardous Waste Technician Program Total Landfill Operations Landfill Manager Environmental Services Superintendent Environmental Services/Neighborhood Services Supervisor Equipment Operation Specialist Office Supervisor Administrative Assistant Customer Service Representative Senior Environmental Services Worker Environmental Services Worker Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -01.00 1.00 1.00 1.00 5.00 9.00 -01.00 1.00 1.00 1.00 5.00 9.00 1.00 -01.00 1.00 1.00 5.00 9.00 1.00 -01.00 1.00 1.00 5.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 2.00 5.00 9.00 2.00 5.00 9.00 2.00 5.00 9.00 2.00 3.00 6.00 1.00 -03.00 1.00 -03.00 1.00 -03.00 1.00 1.00 2.00 11.00 1.00 1.00 3.00 2.00 5.00 27.00 11.00 1.00 1.00 3.00 2.00 5.00 27.00 11.00 1.00 1.00 3.00 2.00 5.00 27.00 11.00 1.00 1.00 3.00 2.00 5.00 27.00 222.00 222.00 222.00 216.00 D-62 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW (OEOP) OPERATING: POSITION TOTAL: $ FINANCING PLAN -0-0- PROGRAM ALLOCATION General Fund 100% OEOP 100% D-63 D-64 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW MISSION STATEMENT: 1) To provide quality services through integrity, professionalism and excellence; 2) To ensure that Tucson citizens are afforded equal opportunity in the provision of public accommodation, housing, and employment without regard to race, color, national origin, sex, disability, age, religion, familial status, marital status, sexual orientation, gender identity or ancestry; 3) To ensure equal procurement opportunity to all businesses with which the city solicits and/or conducts contracted services; 4) To conduct a thorough, objective, and fair external review process of citizen inquiries and complaints regarding police misconduct; and 5) To our community, we will continue our long tradition of service and commitment. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 9.00 9.00 9.00 -0- TOTAL BUDGET Operating $ 710,403 $ 787,220 $ 745,970 $ -0- CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 636,158 66,346 7,899 $ 710,403 $ 722,840 60,470 3,910 $ 787,220 $ 678,140 63,560 4,270 $ 745,970 $ $ -0-0-0-0- FUNDING SOURCES General Fund $ 710,403 $ 787,220 $ 745,970 $ -0- POSITION RESOURCES Equal Opportunity/Independent Police Review 1For Fiscal Year 2015, duties and responsibilities have been transferred to the City Managers' Office and the Procurement Department. SIGNIFICANT CHANGES For Fiscal Year 2015, duties and responsibilities have been transferred to the City Managers' Office and the Procurement Department. D-65 EQUAL OPPORTUNITY/INDEPENDENT POLICE REVIEW DEPARTMENT MEASURES OF PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Process, investigate, and mediate complaints of discrimination filed by citizens and City employees. 35 20 20 -0- Process, investigate, and mediate complaints of wrongful conduct filed by citizens and City employees. 37 30 30 -0- Provide Small Business / Disadvantaged Business Enterprise certification and re-certification. 202 225 225 -0- Provide citizens with an external police review process to ensure a thorough, objective, and fair resolution of citizen inquiries and complaints regarding police misconduct. 335 200 200 -0- OPERATING PROGRAMS OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW: Investigates complaints of discrimination filed by citizens and City employees, and ensures accessibility to City programs, facilities, and services for persons with disabilities. The office provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. The office administers the Small Business Enterprise Program and the Disadvantaged Business Program which entails certification of participating businesses, establishing participation goals for eligible projects, and monitoring the program’s effectiveness. Projected Revenue Sources General Fund $ 710,403 $ 787,220 $ 745,970 $ -0- Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 636,158 66,346 7,899 $ 710,403 $ 722,840 60,470 3,910 $ 787,220 $ 678,140 63,560 4,270 $ 745,970 $ -0-0-0-0- 1For Fiscal Year 2015, duties and responsibilities have been transferred to the City Managers' Office and the Procurement Department. D-66 $ EQUAL OPPORTUNITY/INDEPENDENT POLICE REVIEW POSITION RESOURCES Equal Opportunity/Independent Police Review Equal Opportunity and Independent Police Review Program Director Program Manager1 Business Enterprise Compliance Specialist2 Lead Civilian Investigator1 Senior Equal Opportunity Specialist1 Equal Opportunity Specialist2 Civilian Investigator Administrative Assistant1, 2 Program Total 1Transferred 2Transferred Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 1.00 -0- 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 -0-0-0-0-0-0-0-0- to City Manager's Office to Procurement D-67 D-68 FINANCE OPERATING: POSITION TOTAL: $ 18,519,150 107.00 ADMINISTRATION ACCOUNTING GENERAL PUBLIC LIABILITY GROUND REMEDIATION REVENUE TREASURY PROGRAM ALLOCATION FINANCING PLAN Revenue 18% Self Insurance Internal Service Fund 45% Treasury 10% General Public Liability 43% General Fund 55% Other* 5% Accounting 24% *Other includes Administration (3%) and Ground Remediation (2%). D-69 D-70 FINANCE MISSION STATEMENT: To safeguard the City’s assets and support the operations of the City of Tucson by maintaining a fiscally sound organization that conforms to legal requirements and generally accepted financial management principles; and provide quality service in the areas of long-term financial planning, investments, debt management, revenue administration and projections, accounting, risk management, and tax audit. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 3.00 34.00 4.00 46.00 24.00 111.00 3.00 34.00 4.00 46.00 24.00 111.00 4.50 34.00 4.00 46.00 23.00 111.50 4.00 34.00 4.00 42.00 23.00 107.00 TOTAL BUDGET Operating $ 14,938,486 $ 18,568,140 $ 18,263,240 $ 18,519,150 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 7,282,954 7,278,821 346,917 29,794 $ 14,938,486 $ 7,354,100 10,926,650 287,390 -0$ 18,568,140 $ 7,147,120 10,840,520 275,600 -0$ 18,263,240 $ 7,266,110 10,970,170 282,870 -0$ 18,519,150 FUNDING SOURCES General Fund Internal Service Fund: Self Insurance Department Total $ 10,060,008 4,878,478 $ 14,938,486 $ 10,425,470 8,142,670 $ 18,568,140 $ 10,309,670 7,953,570 $ 18,263,240 $ 10,181,420 8,337,730 $ 18,519,150 POSITION RESOURCES Administration Accounting General Public Liability Revenue Treasury Department Total SIGNIFICANT CHANGES: GENERAL FUND The adopted General Fund operating budget for Fiscal Year 2015 of $10,181,420 is a decrease of $244,050 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in temporary staff Increase in bank fees Increase in personnel costs Reduction due to Public Safety Personnel Retirement Systems positions transferred to the Tucson Fire Department Reduction due to elimination of the IBM Project Total D-71 $ 124,000 25,000 10,150 (133,200) (270,000) $ (244,050) FINANCE SIGNIFICANT CHANGES: SELF INSURANCE FUND The Self-Insurance Fund adopted operating budget for Fiscal Year 2015 of $8,337,730 is an increase of $195,060 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in costs for remediation services Increase in personnel costs Total $ 186,030 9,030 $ 195,060 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 3 6 5 6 Plan, organize, and direct City debt offerings.    Pay vendor invoices. By check By electronic funds transfer Accounts payable turnover ratio    27,555 41,248 12 30,000 30,000 25 25,000 45,000 13 23,000 47,000 13 Issue new licenses and bill accounts. New licenses issued Accounts billed    5,270 44,125 6,200 41,000 6,200 41,000 3,100 41,000  1,714 1,750 1,676 1,676  80% 80% 90% 90%  90% 90% 95% 95%  $ 223,252 $ 200,000 $ 222,000 $ 220,000 $ 5,700 $ 4,500 $ 4,500 $ 4,500   Process and deposit utility, tax, and license payments and other City revenue.  Total number of payments processed (000s)  Percent of utility payments processed the same day as received  Percent of tax, license, and other payments processed the same day as received  Collect business privilege tax and license fees ($000s) Recover unpaid taxes identified in audits and collect delinquent taxes ($000s). D-72 FINANCE OPERATING PROGRAMS ADMINISTRATION: This program area provides leadership to the department and financial direction to City management and other City departments and prepares and monitors the department's budget. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 2,614,163 $ 2,745,340 $ 2,992,510 $ 553,980 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 639,472 1,970,766 3,925 $ 2,614,163 $ $ $ 517,410 35,370 1,200 $ 553,980 395,990 2,346,100 3,250 $ 2,745,340 621,890 2,368,960 1,660 $ 2,992,510 ACCOUNTING: This program area ensures appropriate reporting of the City’s funds and financial transactions, prepares the Comprehensive Annual Financial Report (CAFR), processes employee payroll, manages accounts receivables and accounts payables, and pursues the collection of past due accounts. Projected Revenue Sources General Fund $ 2,385,020 $ 2,269,410 $ 2,282,300 $ 4,381,560 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,185,217 148,756 44,688 6,359 $ 2,385,020 $ 2,116,650 105,260 47,500 -0$ 2,269,410 $ 2,138,280 106,530 37,490 -0$ 2,282,300 $ 2,209,220 2,124,840 47,500 -0$ 4,381,560 GENERAL PUBLIC LIABILITY: This program area administers the Self Insurance Trust for the City, including external public liability claims, workers' compensation, employee safety (loss control), and subrogation programs. This program area reviews claims filed against the City and pays for public liability and property losses. It also reviews contracts for insurance and indemnification requirements. Projected Revenue Sources Internal Service Fund: Self Insurance Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,614,899 $ 7,898,670 $ 7,689,060 $ 7,907,700 $ $ $ $ 288,946 4,313,460 12,493 $ 4,614,899 D-73 275,140 7,582,380 41,150 $ 7,898,670 272,920 7,374,420 41,720 $ 7,689,060 284,170 7,582,380 41,150 $ 7,907,700 FINANCE GROUND REMEDIATION: This program ensures that leaking underground storage tanks are remediated as required for compliance with local, state, and federal laws. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Internal Service Fund: Self Insurance $ 263,579 $ 244,000 $ 264,510 $ 430,030 Character of Expenditures Services Supplies Program Total $ 258,614 4,965 $ 263,579 $ 244,000 -0$ 244,000 $ 264,380 130 $ 264,510 $ 430,030 -0$ 430,030 REVENUE: This program area processes business tax returns, manages all City business licenses, and investigates unlicensed businesses. Revenue also administers the City's Tax Code to generate revenue for financing City services. It educates businesses about the code, and conducts regular tax audits of City businesses to ensure compliance with the tax code. Projected Revenue Sources General Fund $ 3,387,011 $ 3,522,600 $ 3,230,720 $ 3,424,860 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,872,303 237,781 253,492 23,435 $ 3,387,011 $ 3,117,760 227,860 176,980 -0$ 3,522,600 $ 2,787,160 265,130 178,430 -0$ 3,230,720 $ 2,900,880 347,000 176,980 -0$ 3,424,860 TREASURY: This program area operates cashier stations throughout the community; manages the City's cash and investments by projecting cash needs to maintain adequate liquidity, ensuring the timely transfer of funds to meet daily cash needs and investing the excess to provide maximum returns at acceptable levels of risk. The Treasury division also manages the City's debt obligations and requirements, and is the main contact point for the City's banking services provider. This area also provides administration and oversight in the management of investments for the Tucson Supplemental Retirement System (TSRS). Projected Revenue Sources General Fund $ 1,673,814 $ 1,888,120 $ 1,804,140 $ 1,821,020 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,297,016 349,444 27,354 $ 1,673,814 $ 1,448,560 421,050 18,510 $ 1,888,120 $ 1,326,870 461,100 16,170 $ 1,804,140 $ 1,354,430 450,550 16,040 $ 1,821,020 D-74 FINANCE POSITION RESOURCES Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 -01.00 1.00 -0-0-03.00 -01.00 1.00 1.00 -0-0-03.00 -01.00 1.00 1.00 1.00 -00.50 4.50 -01.00 1.00 1.00 -01.00 -04.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 General Public Liability Risk Manager Risk Management Claims Adjuster Administrative Assistant Program Total 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 Revenue Finance Administrator Finance Manager Finance Analyst Tax Audit Supervisor Tax Auditor Financial Services Supervisor Revenue Investigation Supervisor Revenue Investigator Administrative Assistant Customer Service Representative Senior Account Clerk Program Total 1.00 1.00 2.00 2.00 7.00 3.00 1.00 16.00 1.00 5.00 7.00 46.00 1.00 1.00 2.00 2.00 7.00 3.00 1.00 16.00 1.00 5.00 7.00 46.00 1.00 2.00 1.00 2.00 7.00 3.00 1.00 16.00 1.00 5.00 7.00 46.00 1.00 2.00 1.00 2.00 7.00 2.00 1.00 16.00 1.00 5.00 4.00 42.00 Administration Assistant City Manager/Chief Financial Officer Director Deputy Director Finance Manager Lead Management Analyst Executive Assistant Administrative Assistant Program Total Accounting Finance Administrator Finance Manager Lead Finance Analyst Principal Accountant Finance Analyst Senior Accountant Financial Services Supervisor Account Clerk Supervisor Administrative Assistant Senior Account Clerk Office Assistant Program Total D-75 FINANCE Treasury Finance Administrator Finance Manager Financial Specialist Financial Services Supervisor Office Supervisor Administrative Assistant Senior Account Clerk Senior Cashier Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 2.00 1.00 2.00 2.00 3.00 12.00 24.00 1.00 1.00 2.00 1.00 2.00 2.00 3.00 12.00 24.00 1.00 1.00 1.00 1.00 2.00 2.00 3.00 12.00 23.00 1.00 1.00 1.00 1.00 2.00 2.00 3.00 12.00 23.00 111.00 111.00 111.50 107.00 D-76 GENERAL SERVICES OPERATING: CAPTIAL: TOTAL: POSITION TOTAL: $62,652,720 568,800 $ 63,221,520 223.00 ADMINISTRATION FACILITIES FLEET SERVICES FINANCING PLAN PROGRAM ALLOCATION ISF: General Services 35% ISF: Fleet Services 43% Fleet Services 46% Capital Improvement Fund 1% Administration 1% Facilities 53% General Fund 21% D-77 D-78 GENERAL SERVICES MISSION STATEMENT: To provide City departments and agencies the facilities, communications, energy, fuel, and vehicle assets they need to succeed. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 7.00 126.00 96.00 229.00 7.00 126.00 96.00 229.00 7.00 126.00 96.00 229.00 6.00 121.00 96.00 223.00 TOTAL BUDGET Operating Capital Department Total $ 52,596,528 3,853,005 $ 56,449,533 $ 57,329,630 1,591,500 $ 58,921,130 $ 55,250,530 2,012,300 $ 57,262,830 $ 62,652,720 568,800 $ 63,221,520 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 14,987,087 16,642,403 17,172,075 438,112 3,356,851 $ 52,596,528 3,853,005 $ 56,449,533 $ 16,423,620 21,208,200 17,730,110 107,000 1,860,700 $ 57,329,630 1,591,500 $ 58,921,130 $ 15,078,790 21,765,810 16,268,160 294,950 1,842,820 $ 55,250,530 2,012,300 $ 57,262,830 $ 16,030,940 25,262,250 17,269,080 1,612,000 2,478,450 $ 62,652,720 568,800 $ 63,221,520 FUNDING SOURCES General Fund Capital Improvement Fund Internal Service Fund: Fleet Services Internal Service Fund: General Services Other Federal Grants Fund Department Total Capital Improvement Program Department Total $ 3,019,079 1,139,851 27,051,240 21,384,878 1,480 $ 52,596,528 3,853,005 $ 56,449,533 $ 9,339,400 -026,924,240 21,065,990 -0$ 57,329,630 1,591,500 $ 58,921,130 $ 9,612,240 250,000 25,572,310 19,815,980 -0$ 55,250,530 2,012,300 $ 57,262,830 $ 13,013,970 75,000 27,688,950 21,874,800 -0$ 62,652,720 568,800 $ 63,221,520 POSITION RESOURCES Administration Facilities Fleet Services Department Total D-79 GENERAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $62,652,720 reflects an increase of $5,323,090 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in costs for building maintenance Increase in costs for vehicle replacement Increase in costs of contracts to provide services to both Fleet Services and Facilities and Communications customer departments Increase in capacity to cover the annual debt service for the upgrade of the CNG Plant Increase in costs for Tucson Convention Center Arena renovations/repairs Increase in costs for annual recurring public safety radio communications subscriber fee for access to the Pima County Wireless Integrated Network (PCWIN) Miscellaneous adjustments Reduction in personnel costs associated with eliminating six vacant positions Reduction of one-time funding for the replacement of communications network components Total $ 1,820,460 1,500,000 1,135,230 655,950 500,000 421,950 182,180 (392,680) (500,000) $ 5,323,090 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 62% 75% 75% 75% 58% 75% 75% 75% Reduce the costs associated with the permitting and inspecting of repair/replacement building component projects by utilizing the Registered Plant Program (annual permit) concept.  Average cost savings per permit $ 281 $ 145 $ 323 $ 330 Provide the Environmental Services Department with 100% of i t s d a i l y collection equipment needs for sideloaders and front-end loaders.  46 side loaders daily  13 front-end loaders daily 100% 100% 100% 100% 100% 100% 100% 100% Work toward a 100% on-time completion rate of facilities maintenance related work orders.  Percent of customer requested work orders completed within five days after receipt  Percent of preventive maintenance work orders completed on set schedule D-80 GENERAL SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides overall leadership, management, budgeting, cost accounting, personnel management, environmental compliance, and safety support for the department. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Interdepartmental Charges $ 725,992 $ 770,950 $ 766,410 $ 701,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 676,929 41,138 7,925 $ 725,992 $ 720,580 43,290 7,080 $ 770,950 $ 713,620 41,980 10,810 $ 766,410 $ 653,830 40,510 7,100 $ 701,440 FACILITIES: This program area ensures a healthy, functional, aesthetic, and sustainable building environment for all City employees and the public through development and oversight of long-term building plans and programs; detailed project scopes, cost estimates, design, construction documents; construction oversight for major new buildings; repairs, remodels, alteration and demolition projects; planning and scheduling ongoing and long-term facilities maintenance, repair, and custodial services; and planning and implementation for energy conservation and energy optimization efforts. This program area also maintains critical public safety and public works communication equipment. Projected Revenue Sources General Fund Capital Improvement Fund Interdepartmental Charges Other Federal Grant Fund US Treasury Subsidy for CREBs II Program Total $ 3,020,557 1,139,851 20,286,565 1,480 370,843 $ 24,819,296 $ 9,339,400 -019,933,500 -0361,540 $ 29,634,440 $ 9,612,240 250,000 18,714,060 -0335,510 $ 28,911,810 $ 11,513,970 75,000 20,862,300 -0311,060 $ 32,762,330 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 8,560,436 10,072,953 2,415,254 413,802 3,356,851 $ 24,819,296 $ 9,287,340 16,266,130 2,183,270 37,000 1,860,700 $ 29,634,440 $ 8,618,600 16,171,220 2,177,650 101,520 1,842,820 $ 28,911,810 $ 8,842,200 19,798,420 2,262,210 37,000 1,822,500 $ 32,762,330 D-81 GENERAL SERVICES FLEET SERVICES INTERNAL SERVICE FUND: This program area provides direct vehicle, fuel, and equipment support to all City operations. City vehicles and equipment are centrally specified and procured; preventive maintenance plans are scheduled and developed; vehicles maintained and repaired; vehicles and equipment disposed of; and all fuels purchased, stored, and dispensed. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Interdepartmental Charges Vehicle Auction Revenue Program Total $ -027,034,236 17,004 $ 27,051,240 $ -026,924,240 -0$ 26,924,240 $ -025,569,110 3,200 $ 25,572,310 $ 1,500,000 27,667,950 21,000 $ 29,188,950 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 5,749,722 6,528,312 14,748,896 24,310 -0$ 27,051,240 $ 6,415,700 4,898,780 15,539,760 70,000 -0$ 26,924,240 $ 5,746,570 5,552,610 14,079,700 193,430 -0$ 25,572,310 $ 6,534,910 5,423,320 14,999,770 1,575,000 655,950 $ 29,188,950 POSITION RESOURCES Administration Director Deputy Director Management Coordinator Lead Management Analyst Staff Assistant Executive Assistant Program Total 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 Facilities Architecture and Engineering Administrator Facilities Management Administrator Communication Maintenance Superintendent Energy Manager Facilities Management Superintendent Architect Mechanical Engineer Program Manager ADA Compliance Specialist Lead Planner Management Assistant Senior Engineering Associate Staff Assistant Communications Maintenance Scheduler Planner Scheduler Carpentry Supervisor 1.00 1.00 1.00 1.00 3.00 2.00 1.00 -01.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 2.00 1.00 -01.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 -02.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 -02.00 1.00 1.00 1.00 2.00 1.00 D-82 GENERAL SERVICES Facilities (Continued) Electrical Supervisor Electronics Technician Supervisor HVAC-R Supervisor Lock Shop Supervisor Plumbing Supervisor Electrician Electronics Technician Energy Management Control System Technician Engineering Associate Facilities Project Coordinator Fuel Station Mechanic HVAC-R Mechanic Carpenter Custodial Services Supervisor Locksmith Plumber Electronics Bench Technician Painter Roofer Administrative Assistant Building Maintenance Worker Lead Custodian Secretary Senior Account Clerk Senior Storekeeper Storekeeper Custodian Customer Service Clerk Technological Intern Program Total Fleet Services Fleet Administrator Fleet Maintenance Superintendent Fleet Services Superintendent Certified Fleet Services Supervisor Staff Assistant Fleet Equipment Specialist Fleet Services Supervisor Certified Lead Automotive Mechanic Certified Senior Heavy Equipment Mechanic Certified Auto Body Welder Certified Automotive Mechanic Lead Automotive Mechanic Senior Heavy Equipment Mechanic Automotive Mechanic Certified Automotive Parts Specialist Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 2.00 1.00 1.00 1.00 8.00 8.00 5.00 1.00 6.00 3.00 8.00 7.00 1.00 3.00 6.00 4.00 3.00 2.00 2.00 3.00 1.00 1.00 3.00 1.00 1.00 20.00 2.00 1.00 126.00 1.00 2.00 1.00 1.00 1.00 8.00 8.00 5.00 1.00 6.00 3.00 8.00 7.00 1.00 3.00 6.00 4.00 3.00 2.00 2.00 3.00 1.00 1.00 3.00 1.00 1.00 20.00 2.00 1.00 126.00 1.00 2.00 1.00 1.00 1.00 8.00 8.00 5.00 1.00 6.00 3.00 8.00 7.00 1.00 3.00 6.00 4.00 3.00 2.00 2.00 3.00 1.00 1.00 3.00 1.00 1.00 20.00 2.00 1.00 126.00 1.00 2.00 1.00 1.00 1.00 8.00 7.00 5.00 1.00 6.00 3.00 8.00 7.00 1.00 3.00 6.00 4.00 3.00 2.00 2.00 3.00 1.00 1.00 2.00 1.00 1.00 17.00 2.00 1.00 121.00 1.00 1.00 1.00 4.00 1.00 3.00 2.00 1.00 13.00 1.00 16.00 1.00 11.00 4.00 3.00 1.00 1.00 1.00 4.00 1.00 3.00 2.00 1.00 13.00 1.00 16.00 1.00 11.00 4.00 3.00 1.00 1.00 1.00 5.00 1.00 3.00 2.00 1.00 13.00 1.00 16.00 1.00 11.00 4.00 4.00 1.00 1.00 1.00 5.00 1.00 3.00 2.00 1.00 14.00 1.00 16.00 1.00 10.00 4.00 4.00 D-83 GENERAL SERVICES Fleet Services (Continued) Certified Lead Fleet Services Technician Welder Automotive Parts Specialist Certified Fleet Control Specialist Administrative Assistant Certified Senior Fleet Services Technician Secretary Senior Account Clerk Senior Storekeeper Automotive Service Writer Fleet Services Attendant Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 1.00 4.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 4.00 96.00 2.00 1.00 4.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 4.00 96.00 2.00 1.00 2.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 4.00 96.00 2.00 1.00 2.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 4.00 96.00 229.00 229.00 229.00 223.00 D-84 HOUSING and COMMUNITY DEVELOPMENT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 76,838,420 415,500 $ 77,253,920 146.25 ADMINISTRATION ASSET MANAGEMENT CODE ENFORCEMENT COMMUNITY DEVELOPMENT CONTRACTS HISTORIC PRESERVATION HOUSING CHOICE VOUCHER PROGRAM/SECTION 8 PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION PLANNING and REVITALIZATION PUBLIC HOUSING PROGRAM TENANT SERVICES FINANCING PLAN PROGRAM ALLOCATION Public Housing Section 8 49% Public Housing Program 17% Housing Choice Voucher Program 52% General Fund 4% Public Housing AMP Funds 17% Other* 17% Other* 4% Community Development Block Grant 13% Community Development 14% Contracts 13% *Other includes HOME Investment Partnerships (8%), Miscellaneous Housing Grant Fund (6%), Non-Public Housing Asset Management Fund (2%), Capital Improvement Program (1%), Non-Federal Grants Fund (<1%), and Other Federal Grants Fund (<1%). *Other includes Administration (1%), Asset Management (1%), Planning and Community Development (1%), Tenant Services (<1%), and Technical Support and Neighborhood Services (<1%). D-85 D-86 HOUSING and COMMUNITY DEVELOPMENT MISSION STATEMENT: To make Tucson “Home for Everyone” by engaging in direct services and partnerships that provide improved housing choices, stable neighborhoods, healthy residents and a culturally unique community featuring efficient and attractive places for present and future generations. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 11.00 0.50 32.00 11.00 7.00 4.00 38.00 7.00 11.00 0.50 32.00 11.00 7.00 4.00 38.00 7.00 11.00 0.50 -012.00 7.00 2.00 38.00 7.00 9.05 1.75 -012.00 6.00 -037.00 7.00 6.00 64.75 -05.00 186.25 6.00 64.75 -05.00 186.25 5.00 65.75 3.00 5.00 156.25 -065.45 3.00 5.00 146.25 TOTAL BUDGET Operating Capital Department Total $ 77,248,758 1,726,391 $ 78,975,149 $ 85,879,690 900,200 $ 86,779,890 $ 81,017,410 810,970 $ 81,828,380 $ 76,838,420 415,500 $ 77,253,920 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 13,321,424 62,553,926 1,319,459 53,949 $ 77,248,758 1,726,391 $ 78,975,149 $ 14,285,240 70,439,380 1,155,070 -0$ 85,879,690 900,200 $ 86,779,890 $ 10,143,880 69,745,150 1,045,470 82,910 $ 81,017,410 810,970 $ 81,828,380 $ 10,614,340 65,616,540 919,970 23,480 $ 76,838,420 415,500 $ 77,253,920 POSITION RESOURCES Administration Asset Management Code Enforcement Community Development Contracts Historic Preservation Housing Choice Voucher/Section 8 Program Planning and Community Development Administration Planning and Revitalization Public Housing Program Technical Support and Neighborhood Services Tenant Services Department Total D-87 HOUSING and COMMUNITY DEVELOPMENT FUNDING SOURCES General Fund Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Non-Federal Grants Fund Non-Public Housing Assistance (PHA) Asset Management Other Federal Grants Fund Public Housing (AMP) Fund Public Housing Section 8 Fund Operating Total Capital Improvement Program Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 6,327,284 13,357 6,779,623 5,222,159 4,261,651 329,143 1,113,949 $ 6,506,630 6,750 11,136,950 6,290,470 5,991,060 569,860 1,265,450 $ 4,412,930 9,700 11,383,330 5,858,380 5,872,610 541,620 1,197,850 $ 3,104,840 -09,808,760 6,027,840 4,870,890 377,100 1,208,880 131,815 12,969,190 40,100,587 $ 77,248,758 1,726,391 $ 78,975,149 95,940 12,460,240 41,556,340 $ 85,879,690 900,200 $ 86,779,890 67,830 11,903,320 39,769,840 $ 81,017,410 810,970 $ 81,828,380 76,580 13,311,860 38,051,670 $ 76,838,420 415,500 $ 77,253,920 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $76,838,420 reflects a decrease of $9,041,270 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in grant capacity for rehabilitation services and non-city site/construction expenses Increase in personnel costs Increase in utilities and property management expenses Elimination of two full-time positions and the reallocation of five staff members along with the associated expenditures Reduction in capacity for inter-program charges Decrease in capacity for miscellaneous professional services Decrease in capacity for housing assistance payments paid to landlords Decrease in grant capacity for outside organization contributions and Section 108 loans Transfer of the Code Enforcement Unit to the Planning and Development Services Department Total $ 1,095,380 177,470 144,360 (1,185,330) (1,207,350) (1,463,000) (1,530,600) (2,521,940) (2,550,260) $ (9,041,270) DEPARTMENT MEASURES of PERFORMANCE Occupancy rate of the City's Public Housing Program. 93% D-88 97% 97% 98% HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Rehabilitate homes for low income persons using federal funds. Rehabilitation can include heating and cooling upgrades, plumbing, electrical, and structural improvements, or other badly needed improvements.  Number of units  Dollar value ($000s) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 484 $ 2,782 330 $ 2,544 330 $ 2,544 480 $ 2,800 35 $ 822 122 $ 1,228 122 $ 1,228 50 $ 840 77 $ 3,519 125 $ 4,100 100 $ 4,100 80 $ 3,700 $ 1,453 $ 765 $ 1,465 $ 732 $ 1,465 $ 785 $1,465 $ 767 $ 427 $ 414 $ 433 $ 439  Provide housing units (single and multifamily homes) that are either newly built structures purchased by the City, where the cost to own or rent is set below market rates, or structures purchased by low income persons using down-payment assistance from the City using federal HOME and Community Development Block Grant dollars.  Single Family Units  Number of units  Dollar value ($000s)  Multi-family Homes  Number of units  Dollar value ($000s)  Human services contracts are agreements the City makes with community agencies to provide assistance in the following areas: employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare, and recreation needs.  General Fund ($000)  Community Development Block Grant ($000)  Federal Housing Opportunities for People with AIDS ($000) D-89 HOUSING and COMMUNITY DEVELOPMENT OPERATING PROGRAMS ADMINISTRATION: This program area assists in the efficient and effective delivery of services by providing overall program, financial, personnel, and information technology management, as well as grant identification and execution to maximize the department’s resources. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 461,962 268,200 16,723 4,150 98,299 160,569 $ 1,009,903 $ 429,170 325,130 14,070 3,810 179,160 193,540 $ 1,144,880 $ 429,170 256,150 25,430 4,100 160,940 166,640 $ 1,042,430 $ $ $ $ $ 889,397 101,757 18,749 $ 1,009,903 998,800 116,620 29,460 $ 1,144,880 896,350 113,460 32,620 $ 1,042,430 427,220 300,230 14,530 3,980 304,720 -0$ 1,050,680 879,870 141,300 29,510 $ 1,050,680 ASSET MANAGEMENT: This program area manages the department’s non-public housing assets, including the El Portal housing, which includes approximately 270 affordable rental units, and the Community Resource Center, which houses the department’s administrative offices. Projected Revenue Sources Civic Contribution Community Development Block Grant HOME Investment Partnerships Non-PHA Asset Management Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 50 170,837 171,881 484,454 $ 827,222 $ -0220,250 246,000 547,410 $ 1,013,660 $ -0216,330 241,320 436,310 $ 893,960 $ -0223,400 178,400 492,170 $ 893,970 $ 176,469 626,005 24,748 $ 827,222 $ 168,410 804,180 41,070 $ 1,013,660 $ 48,700 803,200 42,060 $ 893,960 $ 110,800 754,080 29,090 $ 893,970 CODE ENFORCEMENT1: This program area provides education and enforcement of City codes relating to property maintenance and minimum housing standards as directed through the Neighborhood Preservation Ordinance, the Sign Code, portions of the Land Use Code, and the Peddler Ordinance. The division also administers the Vacant and Neglected Structures program and works with other departments to educate the public about resolving code violations. Program was transferred to the Department of Planning and Development Services on November 2013. Projected Revenue Sources General Fund $ 2,668,793 1The $ 2,716,520 $ 994,960 $ Code Enforcement Program was transferred to the Planning and Development Services Department during Fiscal Year 2014. D-90 -0- HOUSING and COMMUNITY DEVELOPMENT Code Enforcement (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 $ 2,168,004 364,400 82,440 53,949 $ 2,668,793 $ 2,286,930 344,280 85,310 -0$ 2,716,520 $ 848,240 116,500 30,220 -0$ 994,960 Adopted FY 2015 $ $ -0-0-0-0-0- COMMUNITY DEVELOPMENT: This program area oversees initiatives that assist low-income homeowners to repair their homes. Each year approximately 200 families are provided assistance; the community at-large benefits from this reinvestment in neighborhoods. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Funds Other Federal Grants Fund Program Total $ 435,739 2,862,271 4,881,845 573,898 116,845 $ 8,870,598 $ 470,400 4,842,630 5,533,400 819,940 75,940 $ 11,742,310 $ 491,400 5,040,680 5,402,930 758,840 47,830 $ 11,741,680 488,680 3,515,510 5,548,970 1,076,930 76,580 $ 10,706,670 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,170,808 7,669,139 30,651 $ 8,870,598 $ 1,126,920 10,597,990 17,400 $ 11,742,310 $ 1,105,290 10,617,990 18,400 $ 11,741,680 $ 1,138,670 9,551,040 16,960 $ 10,706,670 $ CONTRACTS: This program area oversees contract awards and monitoring of agencies receiving funding, reporting outcomes and financial data to the funding sources, and reporting to the Mayor and Council and the public on the impact of funded programs. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,692,114 2,992,934 3,914 3,063,586 7,485 $ 7,760,033 $ 1,775,970 4,839,390 228,760 4,282,400 -0$ 11,126,520 $ 1,754,970 5,012,380 9,410 4,226,640 -0$ 11,003,400 $ 1,702,280 5,511,480 68,120 3,121,340 -0$ 10,403,220 $ $ $ $ 566,088 7,187,048 6,897 $ 7,760,033 D-91 819,900 10,303,120 3,500 $ 11,126,520 541,900 10,453,000 8,500 $ 11,003,400 592,910 9,807,360 2,950 $ 10,403,220 HOUSING and COMMUNITY DEVELOPMENT HISTORIC PRESERVATION1: This program area documents and preserves significant archaeological sites and historic structures that are impacted by city construction projects. With the Tucson-Pima County Historical Commission, program staff reviews demolition requests and proposed alterations to historic buildings, and assist neighborhoods with National Register of Historic Places' nominations. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Projected Revenue Sources General Fund Civic Contributions Community Development Block Grant HOME Investment Partnerships Other Federal Grants Fund Program Total $ 283,524 -0304,601 -07,485 $ 595,610 $ 308,530 6,750 720,520 18,020 20,000 $ 1,073,820 $ 128,990 9,200 667,750 760 20,000 $ 826,700 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 284,199 308,149 3,262 $ 595,610 $ $ 136,130 689,380 1,190 $ 826,700 378,970 691,950 2,900 $ 1,073,820 Adopted FY 2015 $ $ $ $ -0-0-0-0-0-0-0-0-0-0- HOUSING CHOICE VOUCHER PROGRAM (HCV)/SECTION 8: This program area provides rental assistance to eligible low-income individuals and families ensuring that they live in safe, sanitary, and affordable housing. The HCV program currently provides rental assistance to approximately 5,400 households and 32,000 individuals in the greater Pima County area. During the past year, the program distributed over $40 million of federal housing assistance to more than 2,000 participating property owners. Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Non-Federal Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total 1This $ 12,198 466,647 329,143 69,000 39,793,897 $ 40,670,885 $ 15,660 441,090 569,860 -041,223,490 $ 42,250,100 $ -0474,840 541,620 81,650 39,476,170 $ 40,574,280 $ $ 3,286,993 37,245,584 138,308 -0$ 40,670,885 $ 3,564,670 38,542,700 142,730 -0$ 42,250,100 $ 1,877,090 38,554,460 142,730 -0$ 40,574,280 $ 2,437,240 37,166,610 186,420 23,480 $ 39,813,750 program moved to the Office of Integrated Planning during Fiscal Year 2014. D-92 11,940 514,950 377,100 995,190 37,914,570 $ 39,813,750 HOUSING and COMMUNITY DEVELOPMENT PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION: This program area administers and provides financial support to the Community Development; Contracts; and Historic Preservation program areas. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Program Total $ 236,115 142,053 145,221 3,330 $ 526,719 $ 244,690 155,230 249,770 1,640 $ 651,330 $ 244,690 165,860 178,530 1,360 $ 590,440 $ 253,310 175,330 204,520 7,730 $ 640,890 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 378,846 126,953 20,920 $ 526,719 $ 482,580 130,450 38,300 $ 651,330 $ 421,690 130,450 38,300 $ 590,440 $ 456,930 153,210 30,750 $ 640,890 PLANNING and REVITALIZATION1: This program area provides policy and implementation support for the longer range planning revitalization efforts in the community, including the General Plan, neighborhood and area planning, redevelopment planning, regional growth and planning affordable housing initiatives, and infill development. This program also conducts specialized research, Geographic Information System (GIS) and census analysis, and provides services to neighborhood associations in the following: mailing assistance, guidance through workshops, and maintenance of a web page and provision of equipment for neighborhood clean-up. This program area has moved to the Office of Integrated Planning during Fiscal Year 2014. Projected Revenue Sources General Fund Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Program Total $ 447,971 13,307 520 -0$ 461,798 $ 561,350 -0140 450 $ 561,940 $ 222,430 500 -0-0$ 222,930 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 415,749 34,165 11,884 $ 461,798 $ 478,340 17,400 66,200 $ 561,940 $ 188,630 12,200 22,100 $ 222,930 1This program moved to the Office of Integrated Planning during Fiscal Year 2014. D-93 $ $ $ $ -0-0-0-0-0-0-0-0-0- HOUSING and COMMUNITY DEVELOPMENT PUBLIC HOUSING PROGRAM: This program area maintains a permanent stock of affordable housing. The department owns and operates 1,505 units of public housing that provide housing for the elderly and disabled persons, and for families. Four apartment complexes provide housing for the elderly and disabled persons: Tucson House, Craycroft Towers, Lander Garden Apartments, and the Martin Luther King Apartments. Family housing is scattered over 500 sites, from single-family homes to medium-sized apartment complexes. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Funds Non-PHA Asset Management Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total $ -0629,495 -012,527,793 -0$ 13,157,288 $ -0718,040 250,000 12,191,670 1,310 $ 13,161,020 $ 51,420 761,540 250,000 11,639,410 -0$ 12,702,370 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,678,127 8,552,055 927,106 -0$13,157,288 $ 3,643,650 8,795,670 721,700 -0$ 13,161,020 $ 3,761,370 8,156,030 702,060 82,910 $ 12,702,370 $ 4,432,620 7,651,720 619,890 -0$ 12,704,230 -0716,710 -011,987,520 -0$ 12,704,230 TENANT SERVICES: This program uses federal grants to help public housing tenants achieve greater financial independence. The Family Self-Sufficiency program combines housing assistance with counseling and education over a five-year period to help families reach economic independence. The Resident Opportunities for SelfSufficiency program provides services to the elderly and families. Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total $ 17,696 150,040 79,605 146,121 $ 393,462 $ 18,000 192,180 89,410 138,000 $ 437,590 $ 18,000 156,830 21,320 127,030 $ 323,180 $ 18,000 145,960 24,430 137,100 $ 325,490 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 273,709 111,584 8,169 $ 393,462 $ 336,070 95,020 6,500 $ 437,590 $ 221,660 95,020 6,500 $ 323,180 $ 272,500 49,030 3,960 $ 325,490 D-94 HOUSING and COMMUNITY DEVELOPMENT TECHNICAL SUPPORT and NEIGHBORHOOD SERVICES: This program area provides technical assistance, preparing and maintaining required planning documents for the U.S. Department of Housing and Urban Development programs, completing environmental procedures necessary to obtain funding, and other technical services in support of department programs. A portion of these services were accounted for in the Planning and Revitalization and Historic Preservation program areas during Fiscal Years 2013 and 2014. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total $ 101,066 8,313 2,575 $ 111,954 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 27,838 38,342 45,774 $ 111,954 $ $ $ $ -0-0-0-0- $ 94,900 6,180 -0$ 101,080 $ 233,350 52,870 13,300 $ 299,520 -0-0-0-0- $ 96,830 3,460 790 $ 101,080 $ 292,800 6,280 440 $ 299,520 HOPE VI and DEPOT PLAZA/MARTIN LUTHER KING REVITALIZATION: HOPE VI is a federallyfunded program that redevelops facilities to improve the living conditions for public housing residents. The Depot Plaza/Martin Luther King Revitalization program has constructed a 68 unit Martin Luther King Apartments for elderly and disabled residents downtown and 28 units of elderly and disabled residents housing on Silverbell Road. Public-private partnerships were established to build additional housing both at the Silverbell location and downtown. These functions were consolidated with the Public Housing Program at the beginning of Fiscal Year 2014. Actual FY 2013 Projected Revenue Sources Public Housing (AMP) Funds Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 194,493 $ -0- $ -0- $ -0- $ $ -0-0-0-0- $ -0-0-0-0- $ -0-0-0-0- 5,197 188,745 551 $ 194,493 $ $ $ POSITION RESOURCES Administration Director Deputy Director Community Services Administrator Community Services Manager Staff Assistant Executive Assistant Office Supervisor Customer Service Representative Program Total 1.00 2.00 -01.00 4.00 1.00 1.00 1.00 11.00 D-95 1.00 2.00 -01.00 4.00 1.00 1.00 1.00 11.00 1.00 2.00 1.00 -04.00 1.00 1.00 1.00 11.00 1.00 1.00 0.90 -03.60 1.00 0.65 0.90 9.05 HOUSING and COMMUNITY DEVELOPMENT Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Asset Management Community Services Administrator Office Supervisor Staff Assistant Residential Property Manager Housing Services Agent Customer Service Representative Custodian Program Total -0-0-0-0-0-00.50 0.50 -0-0-0-0-0-00.50 0.50 -0-0-0-0-0-00.50 0.50 0.10 0.35 0.40 0.10 0.20 0.10 0.50 1.75 Code Enforcement Community Administrator Inspection Supervisor Management Assistant Staff Assistant Rehabilitation Inspector/Estimator Code Inspector Administrative Assistant Customer Service Representative Program Total 1.00 3.00 1.00 1.00 1.00 19.00 1.00 5.00 32.00 1.00 3.00 1.00 1.00 1.00 19.00 1.00 5.00 32.00 -0-0-0-0-0-0-0-0-0- -0-0-0-0-0-0-0-0-0- Community Development Community Services Manager Community Services Project Supervisor Rehabilitation Inspector/Estimator Supervisor Community Services Project Coordinator Residential Rehabilitation Project Coordinator Facilities Project Coordinator Program Total 1.00 2.00 -01.00 6.00 1.00 11.00 1.00 2.00 -01.00 6.00 1.00 11.00 1.00 2.00 1.00 1.00 6.00 1.00 12.00 1.00 2.00 1.00 1.00 6.00 1.00 12.00 Contracts Community Services Project Supervisor Community Services Project Coordinator Program Total 2.00 5.00 7.00 2.00 5.00 7.00 2.00 5.00 7.00 2.00 4.00 6.00 Historic Preservation Historic Preservation Planner Lead Planner Community Services Project Coordinator Program Total 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 1.00 -02.00 -0-0-0-0- D-96 HOUSING and COMMUNITY DEVELOPMENT Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 4.00 15.00 6.00 38.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 4.00 15.00 6.00 38.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 4.00 15.00 6.00 38.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 4.00 4.00 15.00 6.00 37.00 Planning and Community Development Administration Community Services Administrator Principal Accountant Senior Accountant Office Supervisor Secretary Administrative Assistant Program Total 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 Planning and Revitalization Principal Planner Lead Planner Community Services Project Supervisor Housing Assistance/Outreach Coordinator Program Total 1.00 3.00 1.00 1.00 6.00 1.00 3.00 1.00 1.00 6.00 1.00 3.00 -01.00 5.00 -0-0-0-0-0- 1.00 1.00 1.00 -0-01.00 1.00 6.00 2.00 1.00 2.00 17.00 1.75 2.00 1.00 1.00 1.00 1.00 -0-01.00 1.00 6.00 2.00 1.00 2.00 17.00 1.75 2.00 1.00 1.00 1.00 1.00 1.00 -0-01.00 6.00 2.00 1.00 2.00 17.00 1.75 2.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 5.90 2.00 1.00 2.00 17.00 1.75 2.00 1.00 Housing Choice Voucher/Section 8 Program Community Services Manager Community Services Project Supervisor Housing Quality Standards Supervisor Principal Accountant Senior Accountant Housing Assistance Supervisor Housing Investigator Housing Quality Standards Inspector Administrative Assistant Housing Services Agent Customer Service Clerk Program Total Public Housing Program Community Services Administrator Housing Asset Manager Principal Accountant Community Services Manager Community Services Project Manager Management Assistant Staff Assistant Residential Property Manager Senior Accountant Community Services Project Coordinator Housing Field Operations Coordinator Lead Housing Technician Locksmith Physical Plant Operator Accountant D-97 HOUSING and COMMUNITY DEVELOPMENT Public Housing Program (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 10.00 5.00 5.00 1.00 1.00 2.00 2.00 64.75 1.00 10.00 5.00 5.00 1.00 1.00 2.00 2.00 64.75 1.00 14.00 5.00 2.00 -02.00 2.00 1.00 65.75 1.00 13.80 5.00 2.00 -02.00 2.00 1.00 65.45 Technical Support and Neighborhood Services Community Services Project Supervisor Community Services Project Coordinator Lead Planner Program Total -0-0-0-0- -0-0-0-0- 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Tenant Services Community Services Project Supervisor Community Services Project Coordinator Administrative Assistant Housing Services Agent Program Total 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 186.25 186.25 156.25 146.25 Administrative Assistant Housing Services Agent Housing Technician Customer Service Representative Senior Account Clerk Customer Service Clerk Custodian Office Assistant Program Total Department Total D-98 HUMAN RESOURCES OPERATING: POSITION TOTAL: $ 9,967,350 30.00 ADMINISTRATION and EMPLOYEE RELATIONS CENTRAL SAFETY SERVICES EDUCATION, TRAINING, and DEVELOPMENT EMPLOYEE BENEFITS SERVICE TEAMS and EMPLOYEE RECORDS WELLNESS PROGRAM WORKERS' COMPENSATION INSURANCE PROGRAM ALLOCATION FINANCING PLAN Internal Service Fund: Self Insurance 77% Workers' Compensation Insurance 67% Other* 10% Administration 7% Central Safety Services 7% General Fund 23% Service Teams and Employee Records 9% *Other includes Education, Training, and Development (4%), Employee Benefits (3%), Unemployment Insurance (2%), and Wellness Program (1%). D-99 D-100 HUMAN RESOURCES MISSION STATEMENT: 1) To provide exceptional customer service; 2) To be innovative business partners, ensuring fair practices that promote the organization’s goals; and 3) To support the City’s most valuable resource; the competent employees who serve the community. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 6.00 4.00 2.00 3.00 12.00 -03.00 30.00 5.00 4.00 2.00 3.00 13.00 -03.00 30.00 TOTAL BUDGET Operating $ 6,355,521 $ 9,757,710 $ 9,845,540 $ 9,967,350 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 2,322,224 3,978,375 54,922 -0$ 6,355,521 $ 2,246,890 7,392,170 118,650 -0$ 9,757,710 $ 2,270,450 7,413,980 161,110 -0$ 9,845,540 $ 2,579,810 7,182,990 174,550 30,000 $ 9,967,350 FUNDING SOURCES General Fund Internal Service Fund: Self Insurance Department Total $ 2,070,534 4,284,987 $ 6,355,521 $ 2,178,060 7,579,650 $ 9,757,710 $ 2,285,100 7,560,440 $ 9,845,540 $ 2,312,170 7,655,180 $ 9,967,350 POSITION RESOURCES Administration and Employee Relations Central Safety Services Education, Training, and Development Employee Benefits Service Teams and Employee Records Wellness Program Workers' Compensation Insurance Department Total SIGNIFICANT CHANGES: GENERAL FUND The General Fund adopted operating budget for Fiscal Year 2015 of $2,312,170 reflects an increase of $134,110 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in personnel costs Increase in miscellaneous adjustments Reduction in training Total $ 330,530 3,580 (200,000) $ 134,110 D-101 HUMAN RESOURCES SIGNIFICANT CHANGES: RISK MANAGEMENT FUND The Risk Management Fund adopted operating budget for Fiscal Year 2015 of $7,655,180 reflects an increase of $75,530 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in miscellaneous adjustments Increase in equipment Increase in personnel costs Total $ 43,140 30,000 2,390 $ 75,530 DEPARTMENT MEASURES of PERFORMANCE Support quality staffing by managing the employee selection process. Process applications for City positions  Vacancies posted Candidates hired Average days to fill Support ethical, productive, committed workforce through skill development and education.  Number of formal learning event completions including participation in classroom courses, workshops, online courses, and webinars  Number of Supervisory Core Series and new event completions  Number of credits reimbursed through Tuition Reimbursement  Number of external interns placed Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 14,115 275 451 69 15,000 280 450 60 16,900 234 315 62 15,000 280 450 60 2,620 4,500 280 -0- -0- -0- 1,500 1,780 751 2,172 675 750 -0- -0- 31 30 D-102 HUMAN RESOURCES OPERATING PROGRAMS ADMINISTRATION and EMPLOYEE RELATIONS: This program area provides administrative support to all program areas in Human Resources, including budgeting, compliance, and process. Staff is responsible for support of the Civil Service Commission, grievance process, and labor agreements. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 612,661 $ 583,270 $ 663,880 $ 717,030 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 499,208 103,007 10,446 $ 612,661 $ 439,400 136,540 7,330 $ 583,270 $ 498,440 157,140 8,300 $ 663,880 $ 607,240 102,460 7,330 $ 717,030 CENTRAL SAFETY SERVICES: This program area is responsible for compliance and education of employees on the practices and procedures for a safe and healthful work environment. It provides training, monitoring, and updating of work practices. Projected Revenue Sources Interdepartmental Charges $ 462,913 $ 552,630 $ 586,160 $ 673,710 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 292,368 144,338 26,207 -0$ 462,913 $ 248,370 262,160 42,100 -0$ 552,630 $ 230,900 294,660 60,600 -0$ 586,160 $ 316,550 267,160 60,000 30,000 $ 673,710 EDUCATION, TRAINING, and DEVELOPMENT: This program area provides training and education to employees in both classroom and technology-based learning environments. Training is based upon learner needs and organizational goals to enhance employee on-the-job performance. Projected Revenue Sources General Fund $ 336,263 $ 528,180 $ 529,550 $ 381,630 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 198,055 137,289 919 $ 336,263 $ 213,460 272,400 42,320 $ 528,180 $ 214,830 272,400 42,320 $ 529,550 $ 225,100 124,210 32,320 $ 381,630 D-103 HUMAN RESOURCES EMPLOYEE BENEFITS: This program area provides all employees and retirees with information, services, and administration of the health, dental, disability, life, and voluntary insurance programs. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 357,169 $ 285,140 $ 277,350 $ 287,730 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 233,366 110,406 13,397 $ 357,169 $ 232,230 46,810 6,100 $ 285,140 $ 223,550 46,810 6,990 $ 277,350 $ 235,850 45,780 6,100 $ 287,730 SERVICE TEAMS and EMPLOYEE RECORDS: This program area is responsible for citywide employee recruitment and testing, workplace policy development and implementation, and the maintenance of employee records. Projected Revenue Sources General Fund $ 764,442 $ 781,470 $ 814,320 $ 925,780 Character of Expenditures Salaries and Benefits Services Program Total $ 748,977 15,465 $ 764,442 $ 765,270 16,200 $ 781,470 $ 798,120 16,200 $ 814,320 $ 910,100 15,680 $ 925,780 UNEMPLOYMENT INSURANCE: This program area manages, reviews, monitors, and pays former City staff unemployment claims according to policies, statutes, and best practices. . Projected Revenue Sources Interdepartmental Charges $ 152,063 $ 250,000 $ 250,000 $ 250,000 Character of Expenditures Services $ 152,063 $ 250,000 $ 250,000 $ 250,000 WELLNESS PROGRAM: This program area develops and implements programming for City employees and retirees with the goal of reducing claims and positively impacting employee well-being. Projected Revenue Sources Interdepartmental Charges $ 63,714 $ 133,860 $ 51,630 $ 66,000 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 59,697 3,908 109 $ 63,714 $ 82,460 32,400 19,000 $ 133,860 $ 9,600 930 41,100 $ 51,630 $ D-104 -0-066,000 $ 66,000 HUMAN RESOURCES WORKERS' COMPENSATION INSURANCE: This program area manages, reviews, monitors, and pays City staff workers' compensation claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 3,606,296 $ 6,643,160 $ 6,672,650 $ 6,665,470 $ $ $ $ 290,553 3,311,900 3,843 $ 3,606,296 265,700 6,375,660 1,800 $ 6,643,160 295,010 6,375,840 1,800 $ 6,672,650 284,970 6,377,700 2,800 $ 6,665,470 POSITION RESOURCES Administration and Employee Relations Director of Human Resources Deputy Director of Human Resources Lead Human Resources Analyst Human Resources Analyst Human Resources Technician Management Analyst Executive Assistant Program Total 1.00 -01.00 -0-01.00 1.00 4.00 1.00 -01.00 -0-01.00 1.00 4.00 1.00 1.00 1.00 -01.00 1.00 1.00 6.00 1.00 1.00 1.00 1.00 -0-01.00 5.00 Central Safety Services Human Resources Manager Risk Management Supervisor Risk Management Specialist Program Total 1.00 -02.00 3.00 1.00 -02.00 3.00 1.00 -03.00 4.00 -01.00 3.00 4.00 Education, Training, and Development Human Resources Manager Lead Human Resources Analyst Program Total 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 Employee Benefits Benefits Analyst Administrative Assistant Insurance Clerk Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 D-105 HUMAN RESOURCES Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 1.00 4.00 1.00 2.00 1.00 11.00 2.00 1.00 4.00 1.00 2.00 1.00 11.00 1.00 2.00 4.00 1.00 3.00 1.00 12.00 1.00 1.00 5.00 1.00 4.00 1.00 13.00 Wellness Program Risk Management Specialist Program Total 1.00 1.00 1.00 1.00 -0-0- -0-0- Workers' Compensation Insurance Information Technology Specialist Employee Relations Specialist Administrative Assistant Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 27.00 27.00 30.00 30.00 Service Teams and Employee Records Human Resources Administrator Human Resources Manager Lead Human Resources Analyst Human Resources Analyst Human Resources Technician Administrative Assistant Program Total Department Total D-106 INFORMATION TECHNOLOGY OPERATING: POSITION TOTAL: $ 18,083,840 105.00 ADMINISTRATION APPLICATION SERVICES IT GEOGRAPHIC INFORMATION SYSTEMS IT PUBLIC WORKS NETWORK SERVICES TECHNICAL SERVICES FINANCING PLAN PROGRAM ALLOCATION Technical Services 28% Network Services 15% General Fund 100% Other* 6% Administration 6% Application Services 45% *Other includes IT Geographic Information Systems (3%) and IT Public Works (3%). D-107 D-108 INFORMATION TECHNOLOGY MISSION STATEMENT: To lead in the delivery of innovative technology for effective government services in collaboration with City departments. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 9.00 37.00 4.00 9.00 37.00 4.00 9.00 43.00 4.00 6.00 45.00 4.00 14.00 14.00 28.00 106.00 14.00 14.00 28.00 106.00 6.00 16.00 27.00 105.00 6.00 17.00 27.00 105.00 TOTAL BUDGET Operating $ 18,419,378 $ 17,539,670 $ 16,756,100 $ 18,083,840 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 9,326,483 6,571,640 680,924 1,840,331 $ 18,419,378 $ 9,903,960 6,253,810 941,610 440,290 $ 17,539,670 $ 8,688,090 6,686,060 918,560 463,390 $ 16,756,100 $ 9,531,780 6,568,380 1,292,910 690,770 $ 18,083,840 FUNDING SOURCES General Fund $ 18,419,378 $ 17,539,670 $ 16,756,100 $ 18,083,840 POSITION RESOURCES Administration Application Services IT Geographic Information Systems (GIS) Services IT Public Works Network Services Technical Services Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $18,083,840 reflects an increase of $544,170 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase storage system disk capacity VMWare licenses Replacement of Windows XP computers Initial expenditure to move fiber optic network Miscellaneous adjustments Reduction in computer replacement Decrease in personnel capacity Total $ 356,980 278,000 200,000 137,000 62,530 (100,000) (390,340) $ 544,170 D-109 INFORMATION TECHNOLOGY DEPARTMENT MEASURES of PERFORMANCE Ensure that supported applications are available to internal customers during scheduled business hours, and to the public on a highly available basis.  Number of service interruptions  Percentage of production hardware on a maintenance contract Protect and secure all City data and systems.  Number of incidents for computers infected with a virus Increase the leverage of IT investments.  Percent of personal computers with supported operating systems and browsers  Percent of web pages which can be maintained by the end users  Percent of problems and requests resolved on the first call to the Service Desk Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 525 95% 500 70% 485 98% 480 98% 289 250 340 325 95% 90% 95% 95% 94% 100% 99% 100% 28% 25% 35% 30% OPERATING PROGRAMS ADMINISTRATION: This program area provides executive management, administrative, and facilities management support to the entire department. Key responsibilities include technology planning; finance, human resources support and the establishment and enforcement of standards and procedures. Projected Revenue Sources General Fund $ 1,667,218 $ 1,499,820 $ 1,577,060 $ 1,136,940 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 717,699 903,851 24,750 20,918 $ 1,667,218 $ 898,810 582,550 18,460 -0$ 1,499,820 $ 843,520 715,210 18,330 -0$ 1,577,060 $ 542,830 575,650 18,460 -0$ 1,136,940 D-110 INFORMATION TECHNOLOGY APPLICATION SERVICES: This program area provides the analysis, development, implementation and ongoing support of specific and enterprise software applications that run City business processes, ensuring the performance, availability and stability of those systems. Application Services also provides analysis, development, implementation and on-going support of the applications supporting public safety including Fire and Police dispatch, records, and special functions. City data is designed, managed and controlled within this area which also provides consultation for software purchases and develops application and architectural standards and best practices. In addition, the Application Services area provides design, development, support and maintenance for the City’s Internet web sites and promotes increased public information and access to City services. Projected Revenue Sources General Fund Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 6,743,364 $ 7,320,570 $ 6,672,100 $ 8,058,960 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,330,270 2,682,283 260,531 470,280 $ 6,743,364 $ 3,458,840 3,050,510 676,220 135,000 $ 7,320,570 $ 2,643,650 3,217,230 653,120 158,100 $ 6,672,100 $ 4,032,710 3,214,530 676,720 135,000 $ 8,058,960 IT GEOGRAPHIC INFORMATION SYSTEMS (GIS) SERVICES: This program helps departments analyze and display their business data in ways that make it easier to convey information and discover patterns that improve their business workflows. Data is made available to both City staff and the public as paper maps, web-based mapping applications, or GIS data files to be used with desktop software. GIS Services administers all GIS software for the City and provides first level support for GIS users within the City; and also coordinates the use and storage of GIS data for all City departments and promotes standards for data and metadata. Projected Revenue Sources General Fund $ 423,812 $ 573,810 $ 519,500 $ 511,600 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 288,219 119,194 16,399 -0$ 423,812 $ 416,700 129,410 21,200 6,500 $ 573,810 $ 362,390 129,410 21,200 6,500 $ 519,500 $ 365,480 111,120 5,000 30,000 $ 511,600 IT PUBLIC WORKS: This program area provides the analysis, development, implementation and ongoing support of the applications supporting the public works departments of Tucson Water, Environmental Services, Transportation, and Planning and Development Services. The Service Desk acts as the contact point for reporting all IT problems and requesting all IT services, and provides technical support via telephone and e-mail. Projected Revenue Sources General Fund $ 1,232,813 D-111 $ 1,282,860 $ 1,224,180 $ 472,190 INFORMATION TECHNOLOGY IT Public Works (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 1,050,547 167,515 14,751 $ 1,232,813 $ 1,069,450 188,110 25,300 $ 1,282,860 $ 991,070 208,110 25,000 $ 1,224,180 $ 428,340 29,850 14,000 $ 472,190 NETWORK SERVICES: This program area ensures a stable and secure communications environment for all City departments, including communications networks, Internet access, data networks, voice-over-internet-protocol (VOIP) telecommunications and wireless connectivity. This area also directs Citywide information and access security practices. Projected Revenue Sources General Fund $ 3,461,198 $ 2,249,760 $ 2,181,340 $ 2,802,280 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,545,555 884,884 174,035 856,724 $ 3,461,198 $ 1,324,540 702,670 36,830 185,720 $ 2,249,760 $ 1,256,120 702,670 36,830 185,720 $ 2,181,340 $ 1,729,510 979,920 37,130 55,720 $ 2,802,280 TECHNICAL SERVICES: This program area ensures a stable and secure computing environment by supporting data center operations and by monitoring and maintaining the servers and storage infrastructure needed to support City applications and services. This program also provides city-wide e-mail and calendar support, as well as Customer Services field support which focuses on hardware and software for desktop and mobile computing units. Projected Revenue Sources General Fund $ 4,890,973 $ 4,612,850 $ 4,581,920 $ 5,101,870 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,394,193 1,813,913 190,458 492,409 $ 4,890,973 $ 2,735,620 1,600,560 163,600 113,070 $ 4,612,850 $ 2,591,340 1,713,430 164,080 113,070 $ 4,581,920 $ 2,432,910 1,657,310 541,600 470,050 $ 5,101,870 1.00 2.00 1.00 1.00 -0-0- POSITION RESOURCES Administration Director Deputy Director Lead Data and Storage Backup Administrator 1.00 1.00 1.00 D-112 1.00 1.00 1.00 INFORMATION TECHNOLOGY Administration (Continued) Management Coordinator Staff Assistant Administrative Assistant Customer Service Representative Program Total Application Services Deputy Director of Information Technology Enterprise Resource Planning Manager Information Technology Administrator - SC Information Technology Manager Lead Data Base Administrator - SC IT Manager - SC Data Base Administrator - SC Software Engineer - SC Systems Analyst - SC Systems Analyst Web Development Supervisor - SC Web Developer Web Design Analyst IT Analyst - SC Program Total IT Geographic Information Systems (GIS) Services Information Technology Manager - SC Data Base Administrator - SC GIS Programmer - SC GIS Data Analyst Program Total IT Public Works Information Technology Administrator - SC Information Technology Manager - SC Information Technology Supervisor - SC Systems Analyst - SC Systems Analyst Information Technology Specialist - SC Information Technology Specialist Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 3.00 1.00 9.00 1.00 1.00 3.00 1.00 9.00 1.00 1.00 2.00 1.00 9.00 1.00 1.00 2.00 1.00 6.00 -0-02.00 1.00 1.00 3.00 3.00 2.00 16.00 7.00 1.00 -0-01.00 37.00 -0-02.00 1.00 1.00 3.00 3.00 2.00 16.00 7.00 1.00 -0-01.00 37.00 -0-02.00 1.00 1.00 4.00 3.00 3.00 17.00 9.00 1.00 1.00 1.00 -043.00 1.00 1.00 2.00 1.00 1.00 4.00 3.00 3.00 17.00 7.00 1.00 1.00 2.00 1.00 45.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 2.00 4.00 4.00 1.00 14.00 1.00 1.00 1.00 2.00 4.00 4.00 1.00 14.00 -0-01.00 -0-04.00 1.00 6.00 -01.00 -0-0-04.00 1.00 6.00 D-113 INFORMATION TECHNOLOGY Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Network Services Deputy Director of Information Technology Information Technology Administrator Information Technology Manager - SC Lead System Analyst Lead Security Administrator Information Technology Specialist - SC Telephone Service Coordinator Network Engineer - SC Network Engineer Communications Engineer - SC Telephone System Technician Program Total -0-02.00 -01.00 -01.00 4.00 1.00 3.00 2.00 14.00 -0-02.00 -01.00 -01.00 4.00 1.00 3.00 2.00 14.00 -0-02.00 1.00 1.00 1.00 1.00 4.00 1.00 3.00 2.00 16.00 1.00 1.00 2.00 1.00 1.00 -01.00 4.00 1.00 3.00 2.00 17.00 Technical Services Information Technology Administrator - SC Information Technology Manager - SC Lead Data and Backup Administrator Lead Systems Analyst Systems Administrator - SC Systems Administrator Information Technology Analyst - SC Information Technology Specialist -SC Information Technology Specialist Computer Operator Program Total 1.00 2.00 -01.00 10.00 2.00 -03.00 4.00 5.00 28.00 1.00 2.00 -01.00 10.00 2.00 -03.00 4.00 5.00 28.00 -02.00 -0-09.00 2.00 1.00 4.00 4.00 5.00 27.00 -02.00 1.00 -08.00 2.00 -04.00 5.00 5.00 27.00 106.00 106.00 105.00 105.00 Department Total D-114 INTEGRATED PLANNING OPERATING: POSITION TOTAL: $ 1,632,540 15.00 ADMINISTRATION COMMUNITY PLANNING HISTORIC PRESERVATION INFRASTRUCTURE and SERVICE PLANNING SUSTAINABILITY FINANCING PLAN PROGRAM ALLOCATION Historic Preservation 12% Infrastructure and Service Planning 21% Sustainability 9% General Fund 100% Community Planning and Technical Services 38% D-115 Administration 20% D-116 INTEGRATED PLANNING MISSION STATEMENT: Contribute to improved quality of life and economic prosperity in the City of Tucson by: ensuring accountability toward Mayor and Council and community priorities; furthering innovation, efficiency, effectiveness, and preparedness; and improving public trust through greater transparency and public participation. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -0-0-0-0-0-0- -0-0-0-0-0-0- 2.00 3.00 2.00 7.00 1.00 15.00 2.00 3.00 2.00 7.00 1.00 15.00 POSITION RESOURCES Administration Community Planning Historic Preservation Infrastructure and Service Planning Sustainability Department Total TOTAL BUDGET Operating CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Grant Capacity Department Total FUNDING SOURCES General Fund Other Federal Grants Funds Department Total $ -0- $ -0- $ 1,209,490 $ 1,632,540 $ -0-0-0-0-0- $ -0-0-0-0-0- $ 872,340 29,650 27,900 279,600 $ 1,209,490 $ 1,414,410 188,650 29,480 -0$ 1,632,540 -0-0-0- $ -0-0-0- $ $ 1,632,540 -0$ 1,632,540 $ $ $ $ $ 929,890 279,600 $ 1,209,490 DEPARTMENT MEASURES of PERFORMANCE Implement Plan Tucson. of new actions initiated to implement Plan Tucson goals and policies Number Conduct inclusive and effective community planning processes.  Number of stakeholder and community meetings held Update and establish plans and policies for consistency with Plan Tucson. Number of plans and policies established or updated N/A N/A N/A 15 N/A N/A 15 30 N/A N/A 2 4 D-117 INTEGRATED PLANNING Department Measures of Performance (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 N/A N/A 16 32 N/A N/A 30 60 N/A N/A 7 15 N/A N/A 12 25 Staff the City and County Bond Committees, the Landscape Advisory Committee, and Climate Change Committee. Number of advisory committee meetings held Conduct historic reviews and formal consultations. Number of Historic Preservation Zone and rezoning cases reviewed N u m b e r s o f a r c h i t e c t u r a l documentations reviewed Numbers of formal consultations with the State Historic Preservation Office and federal agencies OPERATING PROGRAMS ADMINISTRATION: This program interfaces with the Mayor and Council, City Manager's Office, Department Directors, and community leaders in order to understand significant issues and opportunities for the City and develop innovative responses and approaches. This program directs the work program of the Office toward observable improvement in the City's economic conditions, sustainability, and quality of life. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ -0- $ 116,180 $ 329,820 $ -0-0-0-0- $ -0-0-0-0- $ 86,080 7,600 22,500 $ 116,180 $ 143,870 156,470 29,480 $ 329,820 $ $ COMMUNITY PLANNING: This program area oversees the implementation of Plan Tucson, the City’s General and Sustainability Plan, including city wide coordination of project review, tracking and reporting. It also implements longer range community-based planning and revitalization efforts, including neighborhood and area planning, redevelopment planning, infill development, and the initiation of other efforts to enhance quality of life. This program conducts specialized research, Geographic Information System and census analysis, public participation processes, and provides services to neighborhood associations. Projected Revenue Sources General Fund $ -0- D-118 $ -0- $ 295,140 $ 623,160 INTEGRATED PLANNING Community Planning (Continued) Actual FY 2013 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ $ -0-0-0-0- Adopted FY 2014 $ $ -0-0-0-0- Estimated FY 2014 Adopted FY 2015 $ 287,360 2,780 5,000 $ 295,140 $ 608,350 14,810 -0$ 623,160 HISTORIC PRESERVATION: This program area supports preservation and investment in Tucson's historic assets including the many significant historic and archeological structures, sites, and districts within the City. The program prepares plans and studies in support of historic preservation to further community livability and economic development. The program is responsible for monitoring historic sites impacted by City construction projects. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Program Total $ -0- $ -0- $ 116,880 $ 197,050 $ -0-0-0- $ -0-0-0- $ 115,600 1,280 $ 116,880 $ 192,310 4,740 $ 197,050 $ $ INFRASTRUCTURE and SERVICE PLANNING: This program area provides strategic planning and integration of the City's Capital Program, including establishing priorities and matching funding sources with infrastructure needs. This program coordinates service planning across departments and provides project management for complex, multi-departmental initiatives. This program oversees the City's involvement in long range and regional planning efforts involving Pima Association of Governments and other jurisdictions. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ -0- $ 199,590 $ 342,210 $ -0-0-0-0- $ -0-0-0-0- $ 198,930 260 400 $ 199,590 $ 335,640 6,570 -0$ 342,210 $ D-119 $ INTEGRATED PLANNING SUSTAINABILITY: This program area implements programs to further natural resources protection and sustainable community development. The program collaborates with City departments and outside organizations to protect and enhance the integrity of the Sonoran Desert ecosystem and improve the livability of the urban environment. The program pursues and administers programs to support the implementation of Plan Tucson's economic and sustainability goals. Actual FY 2013 Projected Revenue Sources General Fund Economic Stimulus Fund Other Federal Grants Fund Program Total $ $ Character of Expenditures Salaries and Benefits Services Grant Capacity Program Total $ $ -0-0-0-0-0-0-0-0- Adopted FY 2014 $ $ $ $ Estimated FY 2014 Adopted FY 2015 -0-0-0-0- $ 202,100 229,600 50,000 $ 481,700 $ 140,300 -0-0$ 140,300 -0-0-0-0- $ 184,370 17,730 279,600 $ 481,700 $ 134,240 6,060 -0$ 140,300 POSITION RESOURCES Administration Office of Integrated Planning Program Director Administrative Assistant Program Total -0-0-0- -0-0-0- 1.00 1.00 2.00 1.00 1.00 2.00 Community Planning Community Services Administrator Principal Planner Lead Planner Staff Assistant Systems Analyst Housing Assistance/Outreach Coordinator Program Total -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 1.00 1.00 1.00 2.00 1.00 1.00 7.00 1.00 1.00 1.00 2.00 1.00 1.00 7.00 Historic Preservation Historic Preservation Principal Planner Lead Planner Program Total -0-0-0- -0-0-0- 1.00 1.00 2.00 1.00 1.00 2.00 Infrastructure and Service Planning Environmental Manager Lead Planner Program Total -0-0-0- -0-0-0- 1.00 2.00 3.00 1.00 2.00 3.00 Sustainability Management Coordinator Program Total -0-0- -0-0- 1.00 1.00 1.00 1.00 Department Total -0- -0- 15.00 15.00 D-120 PARKS and RECREATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 37,497,020 2,023,400 $ 39,520,420 462.75 ADMINISTRATION ADAPTIVE RECREATION CENTER AQUATICS CIVIC EVENTS/ PERFORMING ARTS HI CORBETT MAINTENANCE HISTORICAL and CULTURAL KIDCO LEISURE CLASSES PARKS MAINTENANCE RECREATION CENTERS SPORTS TENNIS THERAPEUTIC RECREATION ZOO GRANTS FINANCING PLAN PROGRAM ALLOCATION Other* 25% General Fund 91% Other* 4% Capital Improvement Program 5% Zoo 9% Recreation Centers 18% *Other includes Civic Contributions Fund (2%), Non-Federal Grants (1%), and Other Federal Grants (1%). Administration 11% Park Maintenance 37% *Other includes Aquatics (6%), Grants (5%), KIDCO (5%), Adaptive Recreation Center (2%), Leisure Classes (2%), Therapeutic Recreation (2%), Civic Events/Performing Arts (1%), Hi Corbett Maintenance (1%), Sports (1%), Historical (<1%), and Tennis (<1%). D-121 D-122 PARKS and RECREATION MISSION STATEMENT: To provide a park system offering high quality facilities, programs and services for Tucsonans of all ages and abilities. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 40.00 18.00 45.00 9.75 8.00 1.00 77.00 17.75 115.00 91.00 6.75 15.50 41.50 11.25 497.50 40.00 18.00 45.00 9.75 8.00 1.00 77.00 17.75 115.00 91.00 6.75 15.50 41.50 11.25 497.50 39.00 18.00 42.00 6.75 8.00 1.00 78.00 17.75 118.00 91.00 6.75 15.50 42.50 11.25 495.50 34.00 18.00 40.50 6.75 8.00 1.00 60.00 17.50 116.00 85.00 6.75 15.50 42.50 11.25 462.75 TOTAL BUDGET Operating Capital Department Total $ 39,107,963 4,143,032 $ 43,250,995 $ 37,540,560 2,903,400 $ 40,443,960 $ 36,374,720 3,282,320 $ 39,657,040 $ 37,497,020 2,023,400 $ 39,520,420 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Operating Total Capital Improvement Program Department Total $ 21,550,330 13,105,910 3,239,105 275,568 937,050 $ 39,107,963 4,143,032 $ 43,250,995 $ 22,835,960 9,968,560 2,966,090 10,000 1,759,950 $ 37,540,560 2,903,400 $ 40,443,960 $ 22,341,850 9,908,560 3,071,190 17,520 1,035,600 $ 36,374,720 3,282,320 $ 39,657,040 $ 22,460,310 10,383,140 2,975,070 -01,678,500 $ 37,497,020 2,023,400 $ 39,520,420 FUNDING SOURCES General Fund Civic Contributions Fund Non-Federal Grants Fund Other Federal Grants Fund Operating Total Capital Improvement Program Department Total $ 38,170,913 491,324 64,843 380,883 $ 39,107,963 4,143,032 $ 43,250,995 $ 35,980,610 712,400 275,000 572,550 $ 37,540,560 2,903,400 $ 40,443,960 $ 35,539,120 367,980 46,690 420,930 $ 36,374,720 3,282,320 $ 39,657,040 $ 36,054,610 598,370 274,430 569,610 $ 37,497,020 2,023,400 $ 39,520,420 POSITION RESOURCES Administration Adaptive Recreation Center Aquatics Civic Events/Performing Arts Hi Corbett Maintenance Historical and Cultural KIDCO Leisure Classes Parks Maintenance Recreation Centers Sports Therapeutic Recreation Zoo Grants Department Total D-123 PARKS and RECREATION SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $37,497,020 reflects a decrease of $43,540 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase for park maintenance Increase in contract labor services to support KIDCO program Decrease in grant capacity Decrease in personnel costs associated with eliminating positions Total $ 665,000 50,000 (81,450) (677,090) $ (43,540) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Provide age-appropriate leisure activities to increase socialization, wellness, arts, aquatics, and environmental benefits. Courses offered Courses completed Courses registration Courses revenues 2,223 1,758 22,250 $ 1,511,078 2,410 2,070 24,360 $ 1,474,700 2,404 1,978 20,546 $ 1,463,450 1,907 1,445 18,091 $ 1,200,250 Provide, operate, and maintain recreation center facilities for various programs and activities. Pass holders Drop-ins Revenues (excludes rentals) Facilities rentals Facilities rentals revenue 7,904 154,780 $ 594,980 1,438 $ 131,810 8,440 154,840 $ 580,660 1,057 $ 100,400 8,293 154,820 $ 586,760 1,303 $ 122,800 8,322 156,890 $ 597,270 1,237 $ 120,300 47,263 $ 625,730 51,950 $ 622,900 52,050 $ 627,900 52,550 $ 663,200 549,929 $ 1,983,146 744,550 $ 2,233,650 550,000 $ 2,033,650 563,750 $ 2,139,120 Provide safe, clean, and well maintained parks, athletic fields, and special places.  Maintain the number of Park Facility Rentals  Facilities rentals  Facilities rental revenues  Attract visitors to Reid Park Zoo promoting education and preservation programs and a safe fun experience. Total number of admissions Total revenues collected D-124 PARKS and RECREATION OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services and facilities throughout the system. Administrative functions include the Director’s Office, Capital Planning and Development, and Management Support Services (e.g. human resources, information technology, accounting, reservation/registration services, environmental management and safety). The administration program area also includes the oversight and supervision of the two outlying geographic districts and specialized services division as well as contract management and financial support for the Tucson City Golf operation. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Miscellaneous Revenue Program Total $ 4,624,269 122,321 $ 4,746,590 $ 4,393,540 80,380 $ 4,473,920 $ 4,308,580 111,160 $ 4,419,740 $ 4,015,890 53,620 $ 4,069,510 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,333,934 1,165,699 180,775 66,182 $ 4,746,590 $ 3,449,600 920,110 94,210 10,000 $ 4,473,920 $ 3,457,730 838,480 113,530 10,000 $ 4,419,740 $ 3,157,570 800,590 111,350 -0$ 4,069,510 ADAPTIVE RECREATION CENTER: This program area consists of a specialized recreation center with two heated pools provides year-round service to both Tucsonans and visitors from surrounding areas. The outdoor pool offers lap swimming, recreational swimming and a walking track. The indoor therapeutic pool (heated to 92 degrees) offers structured programs for arthritis and recovering stroke patients and also serves the needs of others with all degrees of ability. Projected Revenue Sources General Fund Adaptive Recreation Center Fees Program Total $ 589,693 139,964 $ 729,657 $ 528,530 126,500 $ 655,030 $ 564,220 126,500 $ 690,720 $ 534,860 136,000 $ 670,860 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 492,086 217,584 19,987 $ 729,657 $ 451,160 178,370 25,500 $ 655,030 $ 486,350 178,870 25,500 $ 690,720 $ 471,250 174,410 25,200 $ 670,860 D-125 PARKS and RECREATION AQUATICS: This program area serves to provide safe and clean swimming facilities and opportunities for pool patrons. Leisure classes, swimming lessons for children and adults, synchronized and competitive swimming, fitness training and recreational and lap swimming are major components of this program. Lifeguarding and Water Safety Instruction (WSI) are offered leading to job opportunities for youth ages 15 and above. The Adaptive Recreation Center, Catalina, Sunnyside, and Clements Pools provide year-round swimming. Amphi, Archer, Fort Lowell, El Pueblo, Quincie Douglas and Udall Pools are open April through November 15. Eight summer seasonal pools will operate during the nine-week summer season as a result of additional City funding and private sector donations. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Programs and Miscellaneous Revenue Swimming Pool Admissions Program Total $ 2,528,395 162,719 121,152 $ 2,812,266 $ 2,398,440 22,750 124,000 $ 2,545,190 $ 2,393,840 24,450 115,000 $ 2,533,290 $ 2,206,380 25,280 117,000 $ 2,348,660 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,455,141 575,752 781,373 $ 2,812,266 $ 1,482,820 398,250 664,120 $ 2,545,190 $ 1,458,340 388,000 686,950 $ 2,533,290 $ 1,295,060 389,480 664,120 $ 2,348,660 CIVIC EVENTS/EVENT PROGRAMMING: This program area provides equipment and technical support to special events throughout the City of Tucson. Event support is provided for both City-sponsored events as well as a variety of community events sponsored by other organizations. Projected Revenue Sources General Fund Civic Events/Performing Arts Fees Program Total $ 529,464 117,542 $ 647,006 $ 502,940 125,000 $ 627,940 $ 486,560 125,000 $ 611,560 $ 357,050 120,000 $ 477,050 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 479,789 96,324 29,465 41,428 $ 647,006 $ 520,140 76,120 31,680 -0$ 627,940 $ 499,730 77,970 33,860 -0$ 611,560 $ 379,630 66,240 31,180 -0$ 477,050 HI CORBETT MAINTENANCE: This program area is responsible for maintenance of Hi Corbett Field and the surrounding annex fields. This work is accomplished at a high level in order to meet the requirements per the University of Arizona contract and the contract with the North Korea Dinos, a Korean professional baseball team. The complex is also maintained for local youth and adult baseball leagues during the summer months. Projected Revenue Sources General Fund Baseball Fees Program Total $ 341,536 325,684 $ 667,220 D-126 $ 171,340 328,000 $ 499,340 $ 221,570 328,000 $ 549,570 $ 216,750 328,500 $ 545,250 PARKS and RECREATION HI Corbett Maintenance (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 245,068 323,762 98,390 $ 667,220 $ 263,820 158,150 77,370 $ 499,340 $ 284,210 170,100 95,260 $ 549,570 $ 295,970 167,910 81,370 $ 545,250 HISTORICAL and CULTURAL PROGRAMS: This program area consists of the Presidio San Agustin del Tucson, a portion of Tucson's Spanish walled presidio, which is open to the public. This historical cultural center includes historic buildings used as a small museum and gift shop while providing interpretation and educational programs regarding the many levels of Tucson's history. Projected Revenue Sources General Fund $ 54,906 $ 51,360 $ 58,950 $ 55,920 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 44,076 10,022 808 $ 54,906 $ 43,130 8,230 -0$ 51,360 $ 50,350 8,600 -0$ 58,950 $ 46,890 8,860 170 $ 55,920 KIDCO: This program area provides 24 after-school and 17 summer recreation programs in a safe, supervised environment for children ages 5-11, in kindergarten through fifth grade. It offers an opportunity for kids to express themselves creatively through various art forms, sports and special events during out-of-school time. Projected Revenue Sources General Fund KIDCO Fees Program Total $ 865,218 747,583 $ 1,612,801 $ 1,121,460 785,450 $ 1,906,910 $ 935,090 727,600 $ 1,662,690 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,417,021 110,116 85,664 $ 1,612,801 $ 1,770,510 51,340 85,060 $ 1,906,910 $ 1,475,680 101,940 85,070 $ 1,662,690 $ 1,479,190 102,560 85,060 $ 1,666,810 929,310 737,500 $ 1,666,810 LEISURE CLASSES: This program area offers approximately 1,400 instructional/special interest classes to youth and adults throughout the year. Class topics include fitness, arts and crafts, music, pottery, sports, dance, gymnastics and many others. Projected Revenue Sources General Fund Leisure Classes Fees Program Total $ 152,099 587,580 $ 739,679 D-127 $ 173,210 660,000 $ 833,210 $ 112,920 650,000 $ 762,920 $ 212,500 643,610 $ 856,110 PARKS and RECREATION Leisure Classes (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 658,952 49,919 30,808 $ 739,679 $ 755,360 44,170 33,680 $ 833,210 $ 687,950 39,240 35,730 $ 762,920 $ 779,860 42,490 33,760 $ 856,110 PARKS MAINTENANCE: This program area provides resources for the routine, specialized and preventive maintenance of 128 parks and facilities throughout Tucson. Daily maintenance occurs throughout the park system to ensure clean, safe and attractive facilities. Projected Revenue Sources General Fund Facility Reservations and Permit Fees Program Total $ 12,974,751 293,868 $ 13,268,619 $ 12,530,940 361,400 $ 12,892,340 $ 12,511,460 351,400 $ 12,862,860 $ 13,571,960 316,700 $ 13,888,660 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 5,952,888 5,842,867 1,304,906 167,958 $ 13,268,619 $ 6,168,270 5,510,450 1,213,620 -0$ 12,892,340 $ 6,131,580 5,468,660 1,255,100 7,520 $ 12,862,860 $ 6,625,990 6,077,970 1,184,700 -0$ 13,888,660 RECREATION CENTERS: This program area provides recreation and neighborhood centers that are open to the public five days per week for both structured and unstructured activities. Hours of operation will vary by center. Additionally, the four regional recreation centers (Udall, Clements, El Pueblo, and Randolph) are open on Saturdays. All centers are closed on Sundays. Projected Revenue Sources General Fund Recreation Center Fees Program Total $ 7,335,730 616,660 $ 7,952,390 $ 6,358,600 585,120 $ 6,943,720 $ 6,317,650 604,920 $ 6,922,570 $ 6,058,110 613,030 $ 6,671,140 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,933,037 2,854,565 164,788 $ 7,952,390 $ 5,055,630 1,721,110 166,980 $ 6,943,720 $ 5,034,790 1,722,190 165,590 $ 6,922,570 $ 4,853,650 1,638,270 179,220 $ 6,671,140 D-128 PARKS and RECREATION SPORTS: This program area offers organized league play for adult softball and summer track and field events. This program is also responsible for facilitating and scheduling 215 fields for 284 organizations representing a total of 4,342 teams. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Sports Leagues' Fees Program Total $ 264,777 478,090 $ 742,867 $ -0389,510 $ 389,510 $ -0393,900 $ 393,900 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 216,656 515,436 10,775 $ 742,867 $ 225,260 157,230 7,020 $ 389,510 $ 229,620 156,660 7,620 $ 393,900 $ 230,850 150,530 7,020 $ 388,400 -0388,400 $ 388,400 TENNIS: This program area supports the operation of City owned tennis facilities located at Randolph, Fort Lowell, and Himmel Tennis Centers. Projected Revenue Sources General Fund Tennis Program Fees Program Total $ 93,800 15,385 $ 109,185 $ 61,370 12,000 $ 73,370 $ 62,230 15,800 $ 78,030 $ 57,110 15,500 $ 72,610 Character of Expenditures Services Supplies Program Total $ 104,249 4,936 $ 109,185 $ 68,490 4,880 $ 73,370 $ 73,150 4,880 $ 78,030 $ 67,810 4,800 $ 72,610 THERAPEUTIC RECREATION: This program area offers programs for children, teens and adults with various disabilities. It also trains developmentally disabled adults for Special Olympics programs and offers bowling and wheelchair basketball activities. Projected Revenue Sources General Fund Therapeutics' Program Fees Program Total $ 479,891 12,091 $ 491,982 $ 556,530 7,500 $ 564,030 $ 482,480 7,500 $ 489,980 $ 576,660 13,000 $ 589,660 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 240,295 240,223 11,464 $ 491,982 $ 508,350 45,550 10,130 $ 564,030 $ 434,300 45,550 10,130 $ 489,980 $ 535,900 43,630 10,130 $ 589,660 D-129 PARKS and RECREATION ZOO: This program area is an Association of Zoos and Aquariums (AZA) accredited facility that offers an environmentally friendly, educational, and recreational experience to over 500,000 annual visitors each year and is open 364 days per year. Many special events are offered at the zoo throughout the year, including the ever-popular Howl-o-ween event during the fall and Zoo Lights during the winter holiday season. Train rides around the large Reid Park pond are offered daily. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Zoo Admissions and other revenue Program Total $ 1,612,599 1,983,146 $ 3,595,745 $ 1,091,090 2,233,650 $ 3,324,740 $ 1,268,690 2,033,650 $ 3,302,340 $ 1,378,760 2,139,120 $ 3,517,880 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,081,387 999,392 514,966 $ 3,595,745 $ 2,141,910 630,990 551,840 $ 3,324,740 $ 2,111,220 639,150 551,970 $ 3,302,340 $ 2,308,500 652,390 556,990 $ 3,517,880 GRANTS: This program area seeks federal, state, and local funding for the provision of recreational opportunities and community support services. Emphasis is placed on leveraging existing City resources to enhance funding for programs and services. Funding from the Department of Economic Security and the Pima Council on Aging will provide support for the developmentally disabled and for senior nutrition respectively. Projected Revenue Sources General Fund: Restricted Revenues Civic Contributions Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total Character of Expenditures Grant Capacity $ -0491,324 64,843 380,883 $ 937,050 $ 200,000 712,400 275,000 572,550 $ 1,759,950 $ 200,000 367,980 46,690 420,930 $ 1,035,600 $ 236,090 598,370 274,430 569,610 $ 1,678,500 $ 937,050 $ 1,759,950 $ 1,035,600 $ 1,678,500 POSITION RESOURCES Administration Director Deputy Director of Parks and Recreation Parks and Recreation Administrator Architect Manager Department Finance Manager Landscape Architect Parks and Recreation Superintendent GIS Project Manager Community Promotions and Marketing Coordinator Management Assistant Staff Assistant 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 3.00 4.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 D-130 PARKS and RECREATION Administration (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Systems Analyst Information Technology Specialist Executive Assistant Office Supervisor Graphic Arts Specialist Recreation Program Coordinator Administrative Assistant Customer Services Representative Secretary Senior Account Clerk Program Total 1.00 1.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 40.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 40.00 1.00 1.00 1.00 1.00 1.00 -07.00 4.00 1.00 -039.00 1.00 1.00 1.00 1.00 1.00 -07.00 4.00 1.00 -034.00 Adaptive Recreation Center Aquatics Coordinator Recreation Assistant Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Senior Recreation Worker (Hourly) Program Total 1.00 1.50 1.00 7.50 5.00 2.00 18.00 1.00 1.50 1.00 7.50 5.00 2.00 18.00 1.00 1.50 1.00 7.50 5.00 2.00 18.00 1.00 1.50 1.00 7.50 5.00 2.00 18.00 Aquatics Aquatics Program Manager Recreation Supervisor Electrician Lead Maintenance Mechanic Trade Specialist Swimming Pool Supervisor Aquatics Program Supervisor (Hourly) Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Program Total 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 4.25 45.00 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 4.25 45.00 1.00 1.00 1.00 1.00 3.00 1.50 2.75 5.00 21.50 4.25 42.00 1.00 -01.00 1.00 3.00 1.00 2.75 5.00 21.50 4.25 40.50 1.00 1.00 2.00 2.00 1.00 1.00 1.75 9.75 1.00 1.00 2.00 2.00 1.00 1.00 1.75 9.75 1.00 -02.00 2.00 -0-01.75 6.75 1.00 -02.00 2.00 -0-01.75 6.75 Civic Events/Performing Arts Parks Events Coordinator Lead Groundskeeper Trade Specialist Equipment Operator Parks Equipment Operator Groundskeeper Parks Events Worker (Hourly) Program Total D-131 PARKS and RECREATION Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Hi Corbett Maintenance Lead Groundskeeper Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 2.00 1.00 5.00 8.00 2.00 1.00 5.00 8.00 2.00 1.00 5.00 8.00 2.00 1.00 5.00 8.00 Historical and Cultural Recreation Assistant Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 KIDCO Recreation Supervisor Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Class Instructor Fine Arts Recreation Worker (Hourly) Program Total 1.00 4.00 2.00 27.50 1.00 41.50 77.00 1.00 4.00 2.00 27.50 1.00 41.50 77.00 1.00 5.00 2.00 27.50 1.00 41.50 78.00 1.00 4.00 1.00 23.50 1.00 29.50 60.00 Leisure Classes Class Registration Coordinator Recreation Program Coordinator Customer Services Representative Recreation Assistant Office Assistant Program Coordinator (Hourly) Class Instructor Fine Arts (Hourly) Program Total 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 1.00 2.00 1.00 1.00 2.50 -010.00 17.50 6.00 1.00 1.00 1.00 1.00 10.00 1.00 3.00 2.00 2.00 1.00 5.00 17.00 8.00 55.00 1.00 115.00 6.00 1.00 1.00 1.00 1.00 10.00 1.00 3.00 2.00 2.00 1.00 5.00 17.00 8.00 55.00 1.00 115.00 6.00 1.00 1.00 1.00 1.00 11.00 1.00 3.00 2.00 2.00 1.00 5.00 17.00 9.00 56.00 1.00 118.00 6.00 1.00 1.00 1.00 1.00 11.00 1.00 3.00 2.00 2.00 1.00 4.00 16.00 9.00 56.00 1.00 116.00 Parks Maintenance Parks and Golf Area Supervisor Recreation Supervisor Electrician Carpenter Equipment Operation Specialist Lead Groundskeeper Lead Parks Equipment Mechanic Pest Control Specialist Plumber Welder Heavy Equipment Operator Parks Equipment Mechanic Trade Specialist Parks Equipment Operator Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total D-132 PARKS and RECREATION Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 10.00 17.00 41.00 14.00 1.00 0.75 6.75 0.50 91.00 10.00 17.00 41.00 14.00 1.00 0.75 6.75 0.50 91.00 10.00 17.00 41.00 14.00 1.00 0.75 6.75 0.50 91.00 6.00 16.00 40.00 14.00 1.00 0.75 6.75 0.50 85.00 Sports Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.50 2.00 2.25 6.75 1.00 1.50 2.00 2.25 6.75 1.00 1.50 2.00 2.25 6.75 1.00 1.50 2.00 2.25 6.75 Therapeutic Recreation Therapeutic Recreation Supervisor Recreation Program Coordinator Recreation Specialist Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 Zoo Zoo Administrator Zoo General Curator Zoo Education Curator Parks and Golf Area Supervisor Zoo Area Supervisor Lead Groundskeeper Recreation Program Coordinator Trade Specialist Zookeeper Customer Services Representative Zoo Education Assistant Groundskeeper Parks Maintenance Worker Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.00 1.00 3.00 -01.00 1.00 17.00 1.00 2.00 5.00 4.50 2.00 1.00 41.50 1.00 1.00 1.00 1.00 3.00 -01.00 1.00 17.00 1.00 2.00 5.00 4.50 2.00 1.00 41.50 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 19.00 1.00 2.00 4.00 3.50 2.00 1.00 42.50 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 19.00 1.00 2.00 4.00 3.50 2.00 1.00 42.50 Recreation Centers Recreation Supervisor Recreation Program Coordinator Recreation Assistant Custodian Customer Service Clerk General Maintenance Trainee/Worker (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total D-133 PARKS and RECREATION Grants Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Short Order Cook Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 5.00 1.00 4.50 0.75 11.25 5.00 1.00 4.50 0.75 11.25 5.00 1.00 4.50 0.75 11.25 5.00 1.00 4.50 0.75 11.25 497.50 497.50 495.50 462.75 D-134 PLANNING and DEVELOPMENT SERVICES OPERATING: POSITION TOTAL: $ 9,265,070 100.00 ADMINISTRATION BUILDING SAFETY REVIEW and INSPECTIONS CODE ENFORCEMENT CUSTOMER and ADMINISTRATIVE SUPPORT PLAN REVIEW and PROJECT DEVELOPMENT ZONING ADMINISTRATION and CODE DEVELOPMENT FINANCING PLAN PROGRAM ALLOCATION Customer and Administrative Support 13% Code Enforcement 27% General Fund 100% Building Safety Review and Inspections 23% D-135 Plan Review and Project Development 14% Zoning Administration and Code Development 8% Administration 15% D-136 PLANNING and DEVELOPMENT SERVICES1 MISSION STATEMENT: To promote safety, livability and economic vitality via the application of land use, building and development codes and standards. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 12.00 28.00 -015.00 16.00 9.00 12.00 28.00 -015.00 16.00 9.00 12.00 28.00 30.00 15.00 16.00 8.00 11.00 23.00 28.00 15.00 15.00 8.00 80.00 80.00 109.00 100.00 TOTAL BUDGET Operating $ 6,877,885 $ 7,247,040 $ 8,453,790 $ 9,265,070 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 6,085,848 657,577 134,460 $ 6,877,885 $ 6,466,840 644,270 135,930 $ 7,247,040 $ 7,356,680 914,120 182,990 $ 8,453,790 $ 8,140,750 900,310 224,010 $ 9,265,070 FUNDING SOURCES General Fund $ 6,877,885 $ 7,247,040 $ 8,453,790 $ 9,265,070 POSITION RESOURCES Administration Building Safety Review and Inspections Code Enforcement Customer and Administrative Support Plan Review and Project Development Zoning Administration and Code Development Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $9,265,070 reflects an increase of $2,018,030 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in personnel costs due to the transfer of the Code Enforcement Unit from Housing and Community Development Increase in personnel costs Increase in supplies Reductions in services Reductions in personnel costs associated with eliminating nine positions Total 1Totals $ 2,550,260 234,570 88,080 (173,550) (681,330) $ 2,018,030 for Estimated Fiscal Year 2014 and Adopted Fiscal Year 2015 reflect the transfer of the Code Enforcement Unit from Housing and Community Development. D-137 PLANNING and DEVELOPMENT SERVICES DEPARTMENT MEASURES of PERFORMANCE Provide timely and impartial plan reviews while protecting the public health and welfare.  Number of plan reviews completed  Percent of plan reviews completed within four weeks Issued commercial and residential building permits.  Total number of commercial permits   Number of new commercial permits   Total number of residential permits   Number of new residential permits Perform inspections of new construction, remodels, and additions.  Number of commercial inspections  Number of residential inspections  Number of sign inspections  Coordinate and review all submitted subdivision plats and development packages.  Number of plats and plans reviewed Issue sign permits. Number of sign permits issued   Provide assistance to walk-in customers.  Number of records and permit counter customers assisted  Number of certificates of occupancy issued for existing buildings Enforcement: Promote a safe, clean environment, and healthy neighborhoods by resolving code violations.  Number of calls received  Number of online inquiries received  Number of cases created  Number of actual violations found  Number of inspections Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 6,454 88% 8,500 90% 6,150 85% 6,200 85% 3,116 143 6,142 455 3,400 150 6,000 550 3,170 125 6,290 330 3,200 150 6,000 330 37,022 40,825 2,115 40,050 38,500 2,200 42,390 43,080 2,370 40,000 43,000 2,200 150 260 265 260 912 950 955 950 23,416 30,000 32,630 32,650 188 150 91 90 21,385 1,629 10,206 12,626 38,178 22,300 1,800 10,900 13,000 35,000 22,100 1,500 9,500 11,000 37,000 21,000 1,500 10,000 12,000 37,000 1Code 1Code Enforcement Division merged with Planning and Development Services effective December 1, 2013. Performance measures previously included under Housing and Community Development. D-138 PLANNING and DEVELOPMENT SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, and maintaining clear communication with Mayor and Council as well as internal and external stakeholders. Projected Revenue Sources Impact Fee Administrative Charges Permit and Inspection Fees Plan Review Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 14,809 1,346,809 24,818 $ 1,386,436 $ 22,000 1,488,010 23,900 $ 1,533,910 $ 17,000 1,517,270 25,000 $ 1,559,270 $ 20,000 1,364,590 23,900 $ 1,408,490 $ 1,292,037 80,483 13,916 $ 1,386,436 $ 1,431,410 87,950 14,550 $ 1,533,910 $ 1,457,580 88,190 13,500 $ 1,559,270 $ 1,320,270 73,420 14,800 $ 1,408,490 BUILDING SAFETY REVIEW and INSPECTIONS: This program area provides building plan review and inspection services for commercial buildings, residential buildings, site engineering, infrastructure, and drainage. It contributes to a sustainable community by ensuring that all development is designed and built to adopted codes and standards, with a key focus of ensuring safety. Projected Revenue Sources Permit and Inspection Fees $ 2,244,129 $ 2,335,080 $ 2,173,750 $ 2,149,340 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,031,268 152,813 60,048 $ 2,244,129 $ 2,122,060 144,870 68,150 $ 2,335,080 $ 1,962,620 145,180 65,950 $ 2,173,750 $ 1,948,110 128,900 72,330 $ 2,149,340 CODE ENFORCEMENT1: This program area provides education and enforcement of City codes relating to property maintenance and minimum housing standards as directed through the Neighborhood Preservation Ordinance, the Sign Code, portions of the Land Use Code, and the Peddler ordinance. The division also administers the Vacant and Neglected Structures program and works with other departments to educate the public about resolving code violations. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total 1Prior $ -0- $ -0- $ 1,529,420 $ 2,490,900 $ -0-0-0-0- $ -0-0-0-0- $ 1,246,590 227,750 55,080 $ 1,529,420 $ 2,086,200 319,850 84,850 $ 2,490,900 $ $ to Fiscal Year 2014, Code Enforcement was located in Housing and Community Development. D-139 PLANNING and DEVELOPMENT SERVICES CUSTOMER and ADMINISTRATIVE SUPPORT: This program area is responsible for the issuance of all permits, maintaining the records section, and providing administrative, clerical, and technical support to all divisions of the department, as well as stakeholders, with a focus on providing outstanding customer service. Actual FY 2013 Projected Revenue Sources Other Development Fees Permit and Inspection Fees Plan Review Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 44,603 272,373 712,082 $ 1,029,058 $ 42,840 253,740 824,090 $ 1,120,670 $ 40,800 265,950 746,830 $ 1,053,580 $ $ $ $ $ 689,572 287,576 51,910 $ 1,029,058 781,070 300,020 39,580 $ 1,120,670 709,440 307,080 37,060 $ 1,053,580 42,840 266,430 836,390 $ 1,145,660 809,980 296,100 39,580 $ 1,145,660 PLAN REVIEW and PROJECT DEVELOPMENT: This program area expedites the review of development proposals and ensures consistency with the Land Use Code, Development Standards, and the Development Compliance Code to protect and promote the public's general health, safety and welfare, and more specifically implement the General Plan, encourage efficient use of land, reduce potential hazards that result from incompatible land uses, protect and enhance the city's natural, cultural, historical, and scenic resources, as well as promote economic stability. Projected Revenue Sources Plan Review Fees Planning Charges Sign Regulation Fees Program Total $ 1,086,326 104,140 190,002 $ 1,380,468 $ 958,370 85,250 372,300 $ 1,415,920 $ 867,600 85,250 350,000 $ 1,302,850 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,332,961 42,645 4,862 $ 1,380,468 $ 1,366,650 40,570 8,700 $ 1,415,920 $ 1,253,290 43,060 6,500 $ 1,302,850 $ 1,279,910 32,660 8,200 $ 1,320,770 D-140 860,520 85,250 375,000 $ 1,320,770 PLANNING and DEVELOPMENT SERVICES ZONING ADMINISTRATION and CODE DEVELOPMENT: This program area provides zoning, development plan, and code revision services. It processes business and liquor license zoning reviews, zoning waivers, Board of Adjustment and Design Review Board and historic zone applications, and plan amendment applications. It updates maps and the text of land use plans, interprets the land use plans as they relate to re-zonings, planned area developments (PADs), and various other development documents, formats changes to the Land Use Code, creates new Neighborhood Preservation Zones, and administers existing Neighborhood Preservation Zones. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Zoning Code Violations Program Total $ 23,481 325,755 245,695 237,605 5,258 $ 837,794 $ 111,630 303,470 236,610 189,750 -0$ 841,460 $ 74,590 318,080 247,500 189,750 5,000 $ 834,920 $ 10,080 303,470 236,610 189,750 10,000 $ 749,910 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 740,010 94,060 3,724 $ 837,794 $ 765,650 70,860 4,950 $ 841,460 $ 727,160 102,860 4,900 $ 834,920 $ 696,280 49,380 4,250 $ 749,910 POSITION RESOURCES Administration Director Deputy Director Building Official Development Services Administrator Planning Administrator Development Services Manager Management Coordinator Project Coordinator Executive Assistant Office Supervisor Program Total Building Safety Review and Inspections Building Inspector Manager Building Plans Examiner Electrical Plans Examiner Structural Plans Examiner Mechanical Plans Examiner Construction Inspection Supervisor Building Permit Specialist Lead Building Inspector Lead Residential Inspector Senior Mechanical Inspector Senior Plumbing Inspector Building Inspector 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 -02.00 1.00 1.00 1.00 1.00 11.00 1.00 -01.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 -01.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 1.00 4.00 -0-0-02.00 2.00 1.00 -0-0-018.00 1.00 4.00 -0-0-01.00 2.00 1.00 -0-0-014.00 D-141 PLANNING and DEVELOPMENT SERVICES Building Safety Review and Inspections (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4.00 2.00 1.00 2.00 3.00 28.00 4.00 2.00 1.00 2.00 3.00 28.00 -0-0-0-0-028.00 -0-0-0-0-023.00 -0-0-0-0-0-0-0-0- -0-0-0-0-0-0-0-0- 1.00 2.00 1.00 1.00 19.00 1.00 5.00 30.00 1.00 2.00 1.00 1.00 17.00 1.00 5.00 28.00 Customer and Administrative Support Planning Technician Administrative Assistant Customer Service Representative Secretary Customer Service Clerk Program Total 2.00 4.00 4.00 2.00 3.00 15.00 2.00 4.00 4.00 2.00 3.00 15.00 2.00 4.00 4.00 2.00 3.00 15.00 2.00 4.00 4.00 2.00 3.00 15.00 Plan Review and Project Development Civil Engineer Principal Planner Lead Planner Senior Engineering Associate Landscape Field Representative Planning Technician Customer Service Clerk Program Total 2.00 3.00 4.00 3.00 1.00 1.00 2.00 16.00 2.00 3.00 4.00 3.00 1.00 1.00 2.00 16.00 2.00 3.00 4.00 3.00 1.00 1.00 2.00 16.00 2.00 3.00 4.00 2.00 1.00 1.00 2.00 15.00 3.00 4.00 2.00 9.00 3.00 4.00 2.00 9.00 3.00 3.00 2.00 8.00 3.00 3.00 2.00 8.00 80.00 80.00 109.00 100.00 Electrical Inspector Environmental Inspector Mechanical Inspector Plumbing Inspector Residential Inspector Program Total Code Enforcement Community Services Administrator Inspection Supervisor Management Assistant Staff Assistant Code Inspector Administrative Assistant Customer Service Representative Zoning Administration and Code Development Principal Planner Lead Planner Planner Program Total Department Total D-142 PROCUREMENT OPERATING: POSITION TOTAL: $ 3,216,530 39.00 ADMINISTRATION DESIGN and CONSTRUCTION SERVICES GOODS and SERVICES MAIL SERVICES PROCUREMENT CARD (pCARD) SURPLUS, AUCTION and MATERIALS MANAGEMENT (SAMM) FINANCING PLAN PROGRAM ALLOCATION Goods and Services 24% Mail Services Procurement 8% Card 7% Surplus, Auction and Materials Management 14% General Fund 100% Design and Construction Services 28% D-143 Administration 19% D-144 PROCUREMENT MISSION STATEMENT: To provide exemplary support to our City departments and the business community by offering strategic and innovative services and opportunities in the procurement of goods and services, through commitment to our values of accountability, ethics, impartiality, professionalism, service and transparency. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4.00 9.00 9.00 4.00 3.00 8.00 4.00 8.00 10.00 4.00 3.00 8.00 4.00 8.00 10.00 4.00 3.00 8.00 4.00 11.00 10.00 4.00 3.00 7.00 37.00 37.00 37.00 39.00 TOTAL BUDGET Operating $ 3,460,278 $ 3,124,200 $ 3,091,480 $ 3,216,530 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 2,508,728 417,372 495,703 38,475 $ 3,460,278 $ 2,803,330 263,190 57,680 -0$ 3,124,200 $ 2,651,820 302,640 110,820 26,200 $ 3,091,480 $ 2,949,380 213,020 54,130 -0$ 3,216,530 FUNDING SOURCES General Fund $ 3,460,278 $ 3,124,200 $ 3,091,480 $ 3,216,530 POSITION RESOURCES Administration Design and Construction Services Goods and Services Mail Services Procurement Card (pCard) Surplus, Auction and Materials Management (SAMM) Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $3,216,530 reflects an increase of $92,330 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase due to the transfer of three positions from the Office of Equal Opportunity Programs (OEOP) Decrease in miscellaneous services Reduction in personnel costs due to elimination of position Decrease in miscellaneous supplies Total D-145 $ 228,730 (65,110) (61,020) (10,270) $ 92,330 PROCUREMENT DEPARTMENT MEASURES of PERFORMANCE Ensure professional best practices, to comply with all city, state and federal regulations, and to provide value-added procurement services.  Negotiate added value in at least 20% of the total number of eligible contracts over the City's formal bid threshold  Ensure that a minimum of 25% of commodity and services expenditures through annual requirements contracts to realize the most favorable price and terms  Generate revenue by expanding the National Cooperative Procurement and pCard Programs Ensure high standards of technical expertise and competency of staff.  Achieve a minimum level of 70% professional certification for staff  Participate in a minimum of four outreach events for the local business and contracting communities Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 20% 20% 20% 20% 26% 40% 25% 25% $ 652,926 $ 550,000 $ 734,858 $ 700,000 71% 70% 70% 70% 5 5 4 4 225 225 225 225  Provide Minority and Women-Owned Business/Disad vantaged Business Enterprise certification and recertification. 1 OPERATING PROGRAMS ADMINISTRATION: This program area provides strategic direction and management to the department by planning, coordinating, and implementing procurement operations in accordance with applicable laws, Mayor and Council policy, and the administrative direction of the City Manager. Projected Revenue Sources General Fund $ 440,344 $ 559,470 $ 618,730 $ 602,910 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 356,202 75,494 8,648 $ 440,344 $ 464,220 87,810 7,440 $ 559,470 $ 452,390 102,380 63,960 $ 618,730 $ 494,280 101,490 7,140 $ 602,910 1The Disadvantage Business Enterprise Program was transferred from the Office of Equal Opportunity Programs and Independent Police Review. D-146 PROCUREMENT DESIGN and CONSTRUCTION SERVICES1: This program area contracts for design and construction services to ensure that all contracts are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. The program administers the Small Business Enterprise Program and the Disadvantaged Business Program which entails certification of participating businesses, establishing participation goals for eligible projects, and monitoring the effectiveness. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 707,126 $ 682,970 $ 647,810 $ 885,540 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 614,357 72,846 528 19,395 $ 707,126 $ 662,300 16,270 4,400 -0$ 682,970 $ 632,570 13,840 1,400 -0$ 647,810 $ 855,960 24,510 5,070 -0$ 885,540 GOODS and SERVICES: This program area contracts for all supplies, materials, equipment, and related services to ensure that purchases are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Projected Revenue Sources General Fund National Cooperative Purchasing Fees Program Total $ 611,221 184,984 $ 796,205 $ 660,190 150,000 $ 810,190 $ 486,200 267,140 $ 753,340 $ 384,000 400,000 $ 784,000 Character of Expenditures Salaries and Benefits Services Program Total $ 781,321 14,884 $ 796,205 $ 794,610 15,580 $ 810,190 $ 737,540 15,800 $ 753,340 $ 769,960 14,040 $ 784,000 MAIL SERVICES: This program area provides centralized pick-up and delivery service for interdepartmental and postal mail to City departments. The area also provides for the insertion of business license statements and various other bills. Projected Revenue Sources General Fund $ 226,417 $ 280,260 $ 244,160 $ 260,290 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 189,955 36,715 (19,333) 19,080 $ 226,417 $ 216,330 29,110 34,820 -0$ 280,260 $ 178,810 30,530 34,820 -0$ 244,160 $ 201,420 27,050 31,820 -0$ 260,290 1The Disadvantage Business Enterprise Program was transferred from the Office of Equal Opportunity Programs and Independent Police Review. D-147 PROCUREMENT PROCUREMENT CARD (pCard): This program area manages and administers the City’s pCard (direct credit card purchase) program. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources pCard Program Rebate $ 128,696 $ 178,010 $ 184,140 $ 212,320 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 105,458 22,711 527 $ 128,696 $ 174,570 3,440 -0$ 178,010 $ 166,790 17,350 -0$ 184,140 $ 192,750 19,570 -0$ 212,320 SURPLUS, AUCTION and MATERIALS MANAGEMENT (SAMM): This program area operates the central warehouse and manages an inventory needed for the daily operations. It also provides hazardous material safety information on inventory items; delivers goods on a timely basis; and disposes of City surplus material and equipment by public sale, online auction, donation, or redistribution to departments. SAMM also centrally manages City-wide lost and found. Projected Revenue Sources General Fund $ 1,161,490 $ 613,300 $ 643,300 $ 471,470 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 461,435 194,722 505,333 -0$ 1,161,490 $ 491,300 110,980 11,020 -0$ 613,300 $ 483,720 122,740 10,640 26,200 $ 643,300 $ 435,010 26,360 10,100 -0$ 471,470 POSITION RESOURCES Administration Director Deputy Director Management Assistant Executive Assistant Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 Design and Construction Services Contract Administrator Contract Compliance Officer Principal Contract Officer Senior Contract Officer Business Enterprise Compliance Specialist Equal Opportunity Specialist Administrative Assistant Program Total 1.00 1.00 3.00 2.00 -0-02.00 9.00 1.00 1.00 3.00 1.00 -0-02.00 8.00 1.00 1.00 3.00 2.00 -0-02.00 9.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 11.00 D-148 PROCUREMENT Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Goods and Services Contract Administrator Principal Contract Officer Senior Contract Officer Administrative Assistant Program Total 1.00 3.00 3.00 2.00 9.00 1.00 3.00 4.00 2.00 10.00 1.00 3.00 3.00 2.00 9.00 1.00 3.00 4.00 2.00 10.00 Mail Services Office Supervisor Mail Clerk Program Total 1.00 3.00 4.00 1.00 3.00 4.00 1.00 3.00 4.00 1.00 3.00 4.00 Procurement Card (pCard) pCard Manager pCard Coordinator Administrative Assistant Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Surplus, Auction and Materials Management (SAMM) SAMM Superintendent SAMM Supervisor SAMM Specialists Administrative Assistant Program Total 1.00 2.00 4.00 1.00 8.00 1.00 2.00 4.00 1.00 8.00 1.00 2.00 4.00 1.00 8.00 1.00 2.00 3.00 1.00 7.00 37.00 37.00 37.00 39.00 Department Total D-149 D-150 OFFICE of the PUBLIC DEFENDER OPERATING: POSITION TOTAL: FINANCING PLAN $ 3,064,940 32.00 PROGRAM ALLOCATION Public Defender 100% General Fund 100% D-151 D-152 OFFICE of the PUBLIC DEFENDER MISSION STATEMENT: To provide quality, diligent and ethical representation of indigent defendants entitled to appointed counsel in Tucson City Court and to protect and defend the rights guaranteed us by the United States and Arizona Constitutions. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 34.00 34.00 34.00 32.00 TOTAL BUDGET Operating $ 2,893,474 $ 3,157,720 $ 2,978,240 $ 3,064,940 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,635,051 200,342 58,081 $ 2,893,474 $ 2,904,370 189,630 63,720 $ 3,157,720 $ 2,725,160 191,750 61,330 $ 2,978,240 $ 2,803,630 207,150 54,160 $ 3,064,940 FUNDING SOURCES General Fund $ 2,893,474 $ 3,157,720 $ 2,978,240 $ 3,064,940 POSITION RESOURCES Public Defender SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $3,064,940 reflects a decrease of $92,780 from the Fiscal Year 2014 Adopted Budget. Changes include: Miscellaneous adjustments Reduction in personnel costs associated with the elimination of three positions Total $ 7,960 (100,740) $ (92,780) DEPARTMENT MEASURES of PERFORMANCE Provide representation in a cost-effective manner. Average cost per docket/case  Number of defendants Approximate number of dockets/cases closed Approximate number of defendants seen at Video Court that are represented by the Public Defender's Office $ 219 5,868 10,236 $ 267 5,600 12,000 $ 210 6,056 12,063 $ 210 6,100 12,100 1,776 1,400 1,800 1,800 D-153 OFFICE of the PUBLIC DEFENDER OPERATING PROGRAMS PUBLIC DEFENDER: This program area was established as a cost-effective alternative to the use of contract attorneys. The office provides legal representation independent from the Criminal Division of the City Attorney’s Office. The Office of the Public Defender is staffed by 21 attorneys and 11 support positions. Projected Revenue Sources General Fund Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 2,893,474 $ 3,157,720 $ 2,978,240 $ 3,064,940 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,635,051 200,342 58,081 $ 2,893,474 $ 2,904,370 189,630 63,720 $ 3,157,720 $ 2,725,160 191,750 61,330 $ 2,978,240 $ 2,803,630 207,150 54,160 $ 3,064,940 POSITION RESOURCES Public Defender Chief Public Defender Supervising Public Defender Public Defender Supervisor Assistant Public Defender Management Assistant Law Clerk Legal Secretary Administrative Assistant Litigation Support Clerk Customer Service Representative Customer Service Clerk Program Total Department Total 1.00 -08.00 12.00 1.00 3.00 5.00 1.00 1.00 -02.00 34.00 1.00 -08.00 12.00 1.00 3.00 5.00 1.00 1.00 -02.00 34.00 1.00 5.00 3.00 12.00 1.00 3.00 5.00 1.00 1.00 2.00 -034.00 1.00 5.00 2.00 13.00 1.00 2.00 5.00 -01.00 2.00 -032.00 34.00 34.00 34.00 32.00 D-154 TRANSPORTATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 124,001,930 118,576,600 $ 242,578,530 284.00 MANAGEMENT SERVICES ENGINEERING PARKWISE PLANNING PUBLIC TRANSIT LIABILITY STREETS and TRAFFIC MAINTENANCE SUN LINK SUN TRAN SUN VAN TRAFFIC ENGINEERING TRANSIT SERVICES PROGRAM ALLOCATION FINANCING PLAN Highway User Revenue Fund 12% Capital Improvement Program 49% Sun Van 13% Other* 5% Sun Tran 48% Other* 21% Mass Transit Fund 16% Streets and Traffic Maintenance 18% Mass Transit Fund: General Fund 18% *Other includes: ParkWise Fund (2%), General Fund (1%), Internal Service Fund: Self Insurance (1%), Other Federal Grants (1%), Capital Improvement Fund (<1%), and Regional Transportation Authority Fund (<1%). *Other includes: ParkWise (5%), Sun Link (3%), Engineering (3%), Traffic Engineering (3%), Management Services (2%), Transit Services (2%), Planning (1%), and Public Transit Liability (1%). D-155 D-156 TRANSPORTATION MISSION STATEMENT: To create, maintain, and operate a safe and reliable system for the movement of people throughout our community with the highest quality transportation services, programs, and facilities. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 14.00 67.00 14.00 13.00 151.00 17.00 5.00 281.00 17.00 67.00 14.00 13.00 149.00 17.00 5.00 282.00 19.00 67.00 14.00 14.00 148.00 16.00 5.00 283.00 22.00 69.00 15.00 7.00 147.00 19.00 5.00 284.00 TOTAL BUDGET Operating Capital Total Department $ 122,522,763 125,969,606 $ 248,492,369 $ 128,395,600 143,226,100 $ 271,621,700 $ 124,323,250 134,425,600 $ 258,748,850 $ 124,001,930 118,576,600 $ 242,578,530 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Contracted Labor Total Operating Budget Capital Improvement Program Total Department $ 17,414,892 38,889,062 20,003,472 501,362 1,400,119 44,313,856 $ 122,522,763 125,969,606 $ 248,492,369 $ 18,326,400 34,520,260 22,636,600 2,723,900 1,392,650 48,795,790 $ 128,395,600 143,226,100 $ 271,621,700 $ 17,510,050 34,918,370 21,197,860 2,326,590 1,392,650 46,977,730 $ 124,323,250 134,425,600 $ 258,748,850 $ 19,171,170 30,810,600 21,477,500 2,742,080 1,248,040 48,552,540 $ 124,001,930 118,576,600 $ 242,578,530 $ $ $ $ POSITION RESOURCES Management Services Engineering ParkWise Planning Streets and Traffic Maintenance Traffic Engineering Transit Services Department Total FUNDING SOURCES General Fund Capital Improvements Fund Highway User Revenue Fund Internal Service Fund: Self Insurance Mass Transit Fund Mass Transit Fund: General Fund Transfer1 Other Federal Grants Fund ParkWise Fund Regional Transportation Authority Total Operating Revenues Capital Improvement Program Total Department 7,059,883 23,970 37,037,179 1,631,634 33,385,607 38,545,603 428,560 3,738,843 671,484 $ 122,522,763 125,969,606 $ 248,492,369 1Total 2,184,600 50,000 33,145,430 2,200,000 41,912,760 41,353,440 1,409,770 5,704,600 435,000 $ 128,395,600 143,226,100 $ 271,621,700 2,276,940 51,830 32,197,120 2,450,000 38,540,050 42,402,950 1,286,290 4,437,690 680,380 $ 124,323,250 134,425,600 $ 258,748,850 2,271,260 90,000 29,087,350 1,650,000 39,312,560 42,664,270 2,695,400 5,786,090 445,000 $ 124,001,930 118,576,600 $ 242,578,530 Fiscal Year 2015 General Fund budgeted for the mass transit system is $45,184,310. There is $42,664,270 in the operating budget and $2,520,040 in the capital improvement program. D-157 TRANSPORTATION SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $124,001,930 reflects a decrease of $4,393,670 from Fiscal Year 2014 Adopted Budget. Changes includes: Increase for federally funded traffic signals Increase in personnel costs Increase in ParkWise planned building maintenance Increase in ParkWise costs for garage security Increase due to the addition of the administrative charge for ParkWise Decrease to ParkWise bond principal and bond interest Decrease in ParkWise costs for equipment Decrease in public transit liability Decrease in Mass Transit Fund costs primarily due to implementation of the Comprehensive Operational Analysis efficiencies Decrease in service costs, primarily attributed due to ADA compliance related to 2014 Prop 409 Streets Bond Program Total $ 975,000 844,770 150,000 140,000 100,000 (144,610) (330,250) (550,000) (1,182,200) (4,396,380) $ (4,393,670) DEPARTMENT MEASURES of PERFORMANCE Provide regional fixed-route bus service.  Number of buses  Number of annual passenger trips (000s)  Annual passenger revenue ($000s)  Total miles (000s)  Cost per mile  Revenue per mile Maintain a farebox recovery ratio that is above the national average of 18% for cities with a population of 200,000 - 1 million and strive for a target ratio of 25%.  Farebox recovery ratio Provide paratransit services to persons with disabilities who cannot use Sun Tran.  Number of vans  Number of scheduled passenger trips (000s)  Miles of service provided (000s) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 252 20,352 $ 12,755 9,437 $ 5.94 $ 1.35 253 22,656 $ 14,500 9,639 $ 6.18 $ 1.50 252 20,776 $ 13,296 9,605 $ 6.07 $ 1.38 241 19,990 $ 15,716 8,905 $ 6.44 $ 1.76 23% 24% 23% 27% 125 501 129 588 127 523 127 526 4,188 4,489 4,448 4,567 D-158 TRANSPORTATION Department Measures of Performance (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Design and construct capital improvement projects and oversee the resurfacing of major streets.  Number of capital projects  Number of streets lane miles resurfaced 32 246 55 38 33 269 30 269 Maintain collector and arterial streets, traffic signals, and street lights. Roadway conditions are based on the Pavement Condition Index (PCI) set by the Army Corps of Engineers or the Pavement Surface Evaluation and Rating (PASER) system developed at the University of Wisconsin.  Percent of major city streets meeting a  Number of traffic signal trouble calls  Number of streetlight trouble calls 48% 1,350 1,625 41% 1,455 1,530 38% 1,936 3,311 43% 1,695 2,420 50% 50% 53% 60% 90% 90% 90% 90% Achieve 100% cost recovery residential parking program. • Percent cost recovery in the Resolve 90% of parking garage maintenance issues within two days of request for service. • Percent resolved within two days OPERATING PROGRAMS MANAGEMENT SERVICES: This program area coordinates, supervises, and performs administrative functions to ensure the efficient and successful operation of the department. Projected Revenue Sources General Fund General Fund: Use of Property Highway User Revenue Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 793,361 46,974 1,784,482 $ 2,624,817 $ 780,900 90,000 1,406,060 $ 2,276,960 $ 693,760 46,980 1,199,550 $ 1,940,290 $ $ 1,512,990 1,085,756 26,071 $ 2,624,817 $ 1,641,860 607,080 28,020 $ 2,276,960 $ 1,250,950 660,630 28,710 $ 1,940,290 $ 2,159,200 580,750 31,840 $ 2,771,790 D-159 689,410 -02,082,380 $ 2,771,790 TRANSPORTATION ENGINEERING: This program area designs and constructs improvements to the city’s roadways and flood control system, manages the use of and access to public rights-of-way, and protects life and property from flood hazards. Actual FY 2013 Projected Revenue Sources General Fund General Fund: Restricted Capital Agreements Fund Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 222,695 -08,170 2,838,422 6,907 $ Adopted FY 2014 Estimated FY 2014 248,210 -0-02,857,290 40,000 $ 258,620 190,000 -02,970,530 40,000 Adopted FY 2015 $ 280,230 250,000 -03,431,840 40,000 $ 3,076,194 $ 3,145,500 $ 3,459,150 $ 4,002,070 $ 2,406,854 517,505 122,381 29,454 $ 3,076,194 $ 2,454,970 486,140 123,390 81,000 $ 3,145,500 $ 2,575,700 492,950 119,500 271,000 $ 3,459,150 $ 3,024,890 492,300 133,450 351,430 $ 4,002,070 PARKWISE: ParkWise provides a parking management program that enhances quality of life, stimulates the economic development within the area defined by the City Center Strategic Vision Plan, and efficiently and creatively utilizes parking resources to improve overall accessibility and environment of the region. During the beginning of Fiscal Year 2013, the program was organizationally made part of the Transportation Department upon transfer of oversight from the General Services Department. Projected Revenue Sources Hooded Meter Fee Miscellaneous Revenues Parking Meter Collections Parking Revenues Parking Violations ParkWise Fund Rents and Leases Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 35,935 6,502 665,916 2,040,153 668,873 203,548 117,916 $ 3,738,843 $ 15,000 -0908,700 1,931,630 754,000 1,887,900 207,370 $ 5,704,600 $ 36,850 26,920 863,200 2,142,640 703,520 441,010 223,550 $ 4,437,690 28,500 -01,308,500 2,249,640 693,240 1,304,100 202,110 $ 5,786,090 $ $ $ $ 763,222 1,522,515 52,987 -01,400,119 $ 3,738,843 D-160 809,840 1,534,860 79,350 1,887,900 1,392,650 $ 5,704,600 781,030 1,493,980 90,030 680,000 1,392,650 $ 4,437,690 $ 973,570 1,923,990 82,840 1,557,650 1,248,040 $ 5,786,090 TRANSPORTATION PLANNING: This program area manages the design of major transportation corridor projects. It coordinates, supervises, and implements projects that integrate transportation and land-use planning for community enhancement, transportation efficiencies, and multimodal connectivity. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ Projected Revenue Sources General Fund Federal Highway Administration Grants Highway User Revenue Fund Program Total $ 46,853 93,440 1,024,311 $ 1,164,604 $ 45,710 150,000 1,038,470 $ 1,234,180 $ 45,930 39,840 1,120,990 $ 1,206,760 -0552,200 387,470 $ 939,670 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 917,878 215,042 31,684 $ 1,164,604 $ 986,270 208,090 39,820 $ 1,234,180 $ $ 494,350 443,520 1,800 $ 939,670 955,330 211,610 39,820 $ 1,206,760 PUBLIC TRANSIT LIABILITY: This program area pays the liability and property losses incurred by Sun Tran, Sun Van, and Sun Link that are not covered by purchased insurance policies. Projected Revenue Sources Internal Service Fund: Self Insurance $ 1,631,634 $ 2,200,000 $ 2,450,000 $ 1,650,000 Character of Expenditures Services $ 1,631,634 $ 2,200,000 $ 2,450,000 $ 1,650,000 STREETS and TRAFFIC MAINTENANCE: This program area maintains the streets, median island landscaping, alleyways, and drainage ways to ensure safe driving surfaces, decrease the potential for flooding, and control dust. The program also manages the maintenance and inspection of street lights, traffic signs, traffic signals, and roadway markings to ensure the safe and efficient movement of people, traffic, and goods. Projected Revenue Sources General Fund General Fund: Restricted Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Program Total $ 5,849,300 100,700 260,187 29,952,888 -0$ 36,163,075 $ 919,080 100,700 509,770 26,137,460 80,000 $ 27,747,010 $ 940,950 100,700 472,110 25,373,590 80,000 $ 26,967,350 924,460 100,700 450,000 21,414,240 -0$ 22,889,400 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 10,231,792 22,417,882 3,513,401 -0$ 36,163,075 $ 10,678,940 13,703,550 2,819,520 545,000 $ 27,747,010 $ 10,310,950 13,428,860 2,650,900 576,640 $ 26,967,350 $ 10,674,290 8,641,780 3,008,330 565,000 $ 22,889,400 D-161 $ TRANSPORTATION SUN LINK: Sun Link provides a four-mile streetcar system whose route that serves the University of Arizona and the Downtown business district. The service will operate seven days a week starting in Fiscal Year 2015. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -04,516,690 $ 2,456,360 1,200,000 $ Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: User Fees Program Total -0$ 458,796 -0$ 4,516,690 -0$ 3,656,360 1,296,390 $ 4,201,560 Character of Expenditures Services Supplies Equipment Contracted Labor Program Total $ 367,000 11,798 5,807 74,191 $ 458,796 $ 2,546,540 260,000 -01,710,150 $ 4,516,690 $ 2,093,560 273,180 346,000 943,620 $ 3,656,360 $ 2,074,070 335,000 -01,792,490 $ 4,201,560 $ -0458,796 $ 905,170 2,000,000 SUN TRAN: Sun Tran provides a fixed-route bus service for the Tucson metropolitan region. The system operates seven days per week. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: Use of Property Mass Transit Fund: User Fees Other Federal Grants Fund Program Total Character of Expenditures Services Supplies Equipment Contracted Labor Program Total $ 27,277,015 6,357,142 8,481,076 $ 28,090,010 5,464,040 10,503,150 $ 27,962,720 6,247,760 10,787,470 $ 29,453,150 4,648,800 10,208,270 -013,919,327 65,581 $ 56,100,141 -015,532,600 -0$ 59,589,800 -014,435,280 -0$ 59,433,230 124,800 14,565,980 150,000 $ 59,151,000 $ 6,489,934 14,122,405 330,824 35,156,978 $ 56,100,141 $ 7,328,440 15,377,680 210,000 36,673,680 $ 59,589,800 $ 7,996,240 14,833,820 210,350 36,392,820 $ 59,433,230 $ 7,377,840 14,652,980 240,000 36,880,180 $ 59,151,000 SUN VAN: Sun Van provides paratransit services by appointment that are comparable to Sun Tran’s fixed-route bus service and are in accordance with the Americans with Disabilities Act (ADA). The program gives persons with disabilities access to employment, shopping, services, community agencies, and events. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Other Agencies Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: User Fees Program Total $ 10,840,975 1,049,140 -01,715,429 $ 12,651,650 1,097,000 -02,033,440 $ 11,356,280 1,166,880 -02,379,570 $ 11,723,460 998,400 258,000 2,422,240 783,096 $ 14,388,640 1,197,160 $ 16,979,250 802,150 $ 15,704,880 757,900 $ 16,160,000 D-162 TRANSPORTATION Sun Van (Continued) Character of Expenditures Services Supplies Equipment Contracted Labor Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 3,203,074 1,967,602 135,277 9,082,687 $ 14,388,640 $ 3,591,450 2,975,840 -010,411,960 $ 16,979,250 $ 3,802,360 2,233,630 27,600 9,641,290 $ 15,704,880 $ 3,979,970 2,272,160 28,000 9,879,870 $ 16,160,000 TRAFFIC ENGINEERING: This program area designs, constructs, and monitors transportation, traffic and transit systems, and implements neighborhood traffic calming features, such as speed humps, that promote safer neighborhoods. Projected Revenue Sources General Fund Capital Agreements Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Regional Transportation Authority Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ -015,800 9,352 1,410,119 20,050 $ -050,000 750,000 1,586,150 -0- $ -051,830 774,340 1,412,460 -0- $ 26,460 90,000 1,543,200 1,731,420 -0- 671,484 $ 2,126,805 435,000 $ 2,821,150 650,380 $ 2,889,010 415,000 $ 3,806,080 $ 1,202,181 793,635 130,989 -0$ 2,126,805 $ 1,247,620 733,340 840,190 -0$ 2,821,150 $ 1,119,950 718,580 835,480 215,000 $ 2,889,010 $ 1,265,140 1,669,340 871,600 -0$ 3,806,080 TRANSIT SERVICES: This program area administers and coordinates the activities of the public transportation system, which includes Sun Tran, a fixed-route bus service, and Van Tran, a paratransit service for persons with disabilities. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: Use of Property Regional Transportation Authority Fund Program Total $ 427,613 227,150 31,075 $ 363,376 -0$ 1,049,214 250,000 -0$ 2,180,460 D-163 611,780 1,228,680 90,000 $ 627,590 1,200,030 90,000 230,910 30,000 $ 2,178,530 $ 582,490 1,634,180 90,000 307,600 30,000 $ 2,644,270 TRANSPORTATION Transit Services (Continued) Actual FY 2013 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 379,975 645,085 24,154 $ 1,049,214 Adopted FY 2014 $ 506,900 1,580,770 92,790 $ 2,180,460 Estimated FY 2014 $ Adopted FY 2015 516,140 1,569,600 92,790 $ 2,178,530 $ 579,730 1,977,040 87,500 $ 2,644,270 POSITION RESOURCES Management Services Director Deputy/Assistant Director Research Assistant Special Projects Transportation Administrator Human Resources Manager Management Coordinator Transportation Program Coordinator Transportation Public Information Officer Management Assistant Staff Assistant Safety Specialist Management Analyst Executive Assistant Administrative Assistant Customer Service Representative Secretary Program Total Engineering Transportation Administrator City Surveyor Engineering Manager Civil Engineer Engineering Project Manager Engineering Support Section Supervisor Landscape Architect Transportation Program Coordinator Management Assistant Senior Engineering Associate Community Services/Neighborhood Resource Project Coordinator Construction Inspection Supervisor Engineering Associate Lead Construction Inspector Lead Construction Materials Inspector Traffic Engineering Technician Supervisor Construction Inspector Construction Materials Inspector 1.00 1.00 1.00 1.00 -01.00 2.00 1.00 -02.00 -01.00 1.00 -0-02.00 14.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 -03.00 -01.00 1.00 -0-02.00 17.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 3.00 -01.00 1.00 1.00 -02.00 19.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 3.00 1.00 1.00 2.00 1.00 1.00 2.00 22.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 2.00 1.00 3.00 1.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 2.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 2.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 7.00 1.00 -03.00 1.00 2.00 -0- 1.00 2.00 3.00 1.00 -010.00 2.00 1.00 2.00 3.00 1.00 -010.00 2.00 1.00 2.00 3.00 1.00 -010.00 2.00 1.00 2.00 3.00 1.00 1.00 10.00 2.00 D-164 TRANSPORTATION Engineering (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Environmental Inspector Senior Engineering Technician Survey Crew Chief Engineering Permit and Code Inspector Survey Instrument Technician Traffic Engineering Technician Administrative Assistant Customer Service Representative Secretary Survey Technician Customer Service Clerk Program Total 2.00 1.00 6.00 3.00 6.00 -02.00 1.00 2.00 5.00 2.00 67.00 2.00 1.00 6.00 3.00 6.00 -02.00 1.00 2.00 5.00 2.00 67.00 2.00 1.00 6.00 3.00 6.00 -02.00 1.00 2.00 5.00 2.00 67.00 2.00 -06.00 3.00 6.00 2.00 1.00 2.00 2.00 5.00 2.00 69.00 ParkWise ParkWise Program Administrator ParkWise Operations Manager Staff Assistant Lead Parking Service Agent Parking Services Supervisor Administrative Assistant Parking Services Agent Customer Service Representative Senior Account Clerk Program Total 1.00 -01.00 1.00 1.00 1.00 7.00 1.00 1.00 14.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.00 1.00 14.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.00 1.00 14.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 1.00 1.00 15.00 Planning Transportation Administrator Information Technology Manager Systems Analyst Project Manager Transportation Program Coordinator Lead Planner Senior Engineering Technician Executive Assistant Geographic Information System Technician Program Total 1.00 1.00 -03.00 1.00 2.00 3.00 1.00 1.00 1.00 1.00 -03.00 1.00 2.00 3.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 2.00 3.00 1.00 1.00 -0-0-03.00 1.00 2.00 1.00 -0-0- 13.00 13.00 14.00 7.00 Streets and Traffic Maintenance Transportation Administrator Transportation Superintendent Transportation Program Coordinator Landscape Architect Lead Management Analyst Management Assistant Street Maintenance Supervisor Senior Engineering Associate Fleet Equipment Specialist Safety Specialist Electronics Technician Supervisor 1.00 2.00 1.00 -01.00 1.00 10.00 1.00 -01.00 1.00 1.00 3.00 1.00 -01.00 1.00 9.00 1.00 -01.00 1.00 1.00 2.00 1.00 -01.00 1.00 8.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 -08.00 1.00 1.00 -01.00 D-165 TRANSPORTATION Streets and Traffic Maintenance (Continued) High Voltage Electrician Supervisor Electronic Technician Engineering Associate Lead High Voltage Electrician Cement Mason Construction Inspector Equipment Operation Specialist High Voltage Electrician Lead Traffic Control Technician Street Maintenance Crew Leader Streets Inspector and Compliance Specialist Welder Construction Maintenance Worker Heavy Equipment Operator Sign Painter Traffic Control Technician Account Clerk Supervisor Administrative Assistant Customer Service Representative Senior Account Clerk Senior Storekeeper Senior Street Maintenance Worker Senior Trades Helper Program Total Traffic Engineering Transportation Administrator Transportation Program Coordinator Engineering Project Manager Senior Engineering Associate Community Services/Neighborhood Resource Project Coordinator Information Technology Manager Systems Analyst Systems Engineer Electronics Technician Traffic Engineering Technician Supervisor Geographic Information System Technician Senior Engineering Technician Traffic Engineering Technician Administrative Assistant Customer Service Representative Customer Service Clerk Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 6.00 2.00 7.00 4.00 -08.00 2.00 10.00 13.00 6.00 2.00 6.00 2.00 8.00 4.00 -07.00 1.00 10.00 13.00 6.00 2.00 6.00 2.00 5.00 4.00 1.00 6.00 4.00 10.00 13.00 5.00 2.00 6.00 2.00 5.00 4.00 1.00 6.00 4.00 10.00 13.00 5.00 1.00 5.00 39.00 1.00 2.00 1.00 1.00 4.00 3.00 1.00 11.00 3.00 151.00 1.00 5.00 38.00 1.00 2.00 1.00 1.00 4.00 3.00 1.00 11.00 3.00 149.00 1.00 5.00 36.00 1.00 4.00 1.00 1.00 4.00 3.00 1.00 11.00 4.00 148.00 1.00 5.00 35.00 1.00 4.00 1.00 1.00 3.00 3.00 1.00 13.00 4.00 147.00 -01.00 2.00 1.00 -0- -01.00 2.00 1.00 -0- -01.00 2.00 1.00 -0- 1.00 -01.00 1.00 1.00 -0-01.00 1.00 1.00 -0- -0-01.00 1.00 1.00 -0- -0-01.00 1.00 1.00 -0- 1.00 1.00 1.00 1.00 -01.00 -07.00 1.50 1.00 0.50 17.00 -07.00 1.50 1.00 0.50 17.00 -07.00 0.50 1.00 0.50 16.00 3.00 5.00 1.50 -00.50 19.00 D-166 TRANSPORTATION Transit Services Transportation Administrator Transit Services Coordinator Transportation Eligibility Specialist Secretary Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 281.00 282.00 283.00 284.00 D-167 D-168 TUCSON CITY GOLF OPERATING: POSITION TOTAL: $ 7,996,090 -0- GENERAL and ADMINISTRATIVE FOOD and BEVERAGE GOLF OPERATIONS MAINTENANCE PROGRAM ALLOCATION FINANCING PLAN Golf Operations 22% Golf Course Fund 100% Maintenance 51% General and Administrative 10% Food and Beverage 17% D-169 D-170 TUCSON CITY GOLF MISSION STATEMENT: To strive to provide municipal golfers with the best possible golfing experience through the provision of well-maintained golf courses and outstanding customer service. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4.00 32.00 32.00 68.00 4.00 32.00 32.00 68.00 -0-0-0-0- -0-0-0-0- TOTAL BUDGET Operating $ 5,969,007 $ 6,562,590 $ 6,562,590 $ 7,996,090 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Services Contracted Labor Department Total $ 3,039,976 1,671,164 1,240,522 11,067 6,278 -0$ 5,969,007 $ 2,955,500 1,927,850 1,445,240 234,000 -0-0$ 6,562,590 $ 1,830,670 3,048,820 1,391,320 234,000 -057,780 $ 6,562,590 $ -02,581,570 1,947,370 -0-03,467,150 $ 7,996,090 FUNDING SOURCES Golf Course Fund $ 5,969,007 $ 6,562,590 $ 6,562,590 $ 7,996,090 POSITION RESOURCES Administration Maintenance Pro Shops Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $7,996,090 reflects an increase of $1,433,500 from the Fiscal Year 2014 Adopted Budget. Changes include: $ 3,467,150 499,800 416,370 240,000 (320) (234,000) (2,955,500) $ 1,433,500 Increase for contracted labor due to management agreement Increase for leasing of golf carts and maintenance equipment Increase for food and beverage Increase for management fee Increase for miscellaneous adjustments Decrease in equipment Decrease in personnel costs due to management agreement Total DEPARTMENT MEASURES of PERFORMANCE Provide five municipal golf courses and four driving ranges for the enjoyment and recreation of the public.  Total rounds of golf (18-hole equivalent) 175,921 D-171 190,840 190,543 185,507 TUCSON CITY GOLF Department Measures of Performance (Continued) Provide operations support, customer service, golf lessons, and merchandise sales at the four golf course pro shops.  Revenue from greens fees  Revenue from cart fees  Revenue from driving ranges  Revenue from other income  Revenue from pro shops Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 4,612,661 $ 214,039 $ 575,669 $ 105,373 $ 275,745 $ 5,041,380 $ 231,660 $ 621,840 $ 53,000 $ 856,190 $ 4,756,125 $ 246,312 $ 518,677 $ 236,347 $ 264,858 $ 5,134,560 $ 228,190 $ 639,520 $ 198,000 $ 351,610 OPERATING PROGRAMS GENERAL and ADMINISTRATIVE: This program area provides general oversight for Tucson City Golf by ensuring that direction and policies of the City, as well as of the Parks and Recreation Department, are followed. This area forecasts future golf play and revenues in order to develop and manage its budget and provides administrative and clerical support. Other administrative functions include payroll, accounts payable, records maintenance, and contract management. Projected Revenue Sources Tucson Golf Enterprise Fund $ 619,416 $ 552,760 $ 1,794,310 $ 836,150 Character of Expenditures Salaries and Benefits Services Supplies Debt Service Contracted Labor Program Total $ 547,321 49,348 16,469 6,278 -0$ 619,416 $ 464,590 69,970 18,200 -0-0$ 552,760 $ 393,350 1,380,400 18,300 -02,260 $ 1,794,310 $ -0689,460 10,900 -0135,790 $ 836,150 FOOD and BEVERAGE: This program area provides high quality food and beverage service at a value to golfers and guests, both on-course and in each golf facility’s clubhouse. Currently, these services are contracted to an outside vendor. This program area also hosts seminars, luncheons, dinners, banquets and parties for both golf and non-golf events and groups. Projected Revenue Sources Tucson Golf Enterprise Fund $ 168,550 $ 223,440 $ 209,460 $ 1,331,640 Character of Expenditures Services Supplies Contracted Labor Program Total $ 168,550 -0-0$ 168,550 $ 213,440 10,000 -0$ 223,440 $ 189,730 8,200 11,530 $ 209,460 $ D-172 52,300 587,510 691,830 $ 1,331,640 TUCSON CITY GOLF GOLF OPERATIONS: This program area manages public, club and tournament golf play at the four golf facilities. Its functions include booking tee times, selling tickets, renting golf carts, monitoring play and overseeing driving range use. The program also operates a retail outlet at each golf facility stocking a variety of golf balls, shoes, hats, mens' and ladies’ golf wear and other golf merchandise. Golf lessons and custom club-fitting are also provided by this program through a contractor. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Tucson Golf Enterprise Fund $ 1,425,712 $ 1,545,180 $ 969,160 $ 1,725,730 Character of Expenditures Salaries and Benefits Services Supplies Contracted Labor Program Total $ 961,931 211,741 252,040 -0$ 1,425,712 $ 1,062,650 232,920 249,610 -0$ 1,545,180 $ 540,830 159,360 251,280 17,690 $ 969,160 $ -0318,750 345,440 1,061,540 $ 1,725,730 MAINTENANCE: This program area ensures that golfers are provided the best possible turf and golf course conditions with the resources available. This is accomplished by appropriate training and oversight of staff; responsible upkeep and repairs of turf maintenance equipment; adhering to proven methods of horticulture; and management of the golf cart fleet. Projected Revenue Sources Tucson Golf Enterprise Fund $ 3,755,329 $ 4,241,210 $ 3,589,660 $ 4,102,570 Character of Expenditures Salaries and Benefits Services Supplies Equipment Contracted Labor Program Total $ 1,530,724 1,241,525 972,013 11,067 -0$ 3,755,329 $ 1,428,260 1,411,520 1,167,430 234,000 -0$ 4,241,210 $ $ 896,490 1,319,330 1,113,540 234,000 26,300 $ 3,589,660 -01,521,060 1,003,520 -01,577,990 $ 4,102,570 -0-0-0-0-0- -0-0-0-0-0- POSITION RESOURCES Administration Deputy Director of Parks and Recreation Golf Course Operations Superintendent Administrative Assistant Customer Service Representative Program Total 1.00 1.00 1.00 1.00 4.00 D-173 1.00 1.00 1.00 1.00 4.00 TUCSON CITY GOLF Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Maintenance Parks and Golf Area Supervisor Parks Equipment Mechanic Trade Specialist Parks Equipment Mechanic (Hourly) Trade Specialist (Hourly) Fleet Service Technician (Hourly) Parks Maintenance Worker General Maintenance Trainee/Worker (Hourly) Program Total 4.00 5.00 5.00 2.00 0.75 0.50 3.00 11.75 32.00 4.00 5.00 5.00 2.00 0.75 0.50 3.00 11.75 32.00 -0-0-0-0-0-0-0-0-0- -0-0-0-0-0-0-0-0-0- Pro Shop Golf Professional Supervisor Golf Professional Assistant Golf Professional Senior Cashier Cashier Custodian Golf Host (Hourly) General Maintenance Trainee/Worker (Hourly) Program Total 2.00 1.00 2.00 1.50 5.50 3.75 13.25 3.00 32.00 2.00 1.00 2.00 1.50 5.50 3.75 13.25 3.00 32.00 -0-0-0-0-0-0-0-0-0- -0-0-0-0-0-0-0-0-0- 68.00 68.00 -0- -0- Department Total D-174 TUCSON CONVENTION CENTER OPERATING: POSITION TOTAL: $ 6,032,810 44.50 ADMINISTRATION EVENTS and HOSPITALITY OPERATIONS PROGRAM ALLOCATION Tucson Convention Center Fund 41% Operations 69% Administration 22% Civic Contributions <1% General Fund Transfer 59% Events and Hospitality 9% D-175 D-176 TUCSON CONVENTION CENTER MISSION STATEMENT: To embody the hospitality of Tucson and to contribute to its economic vitality via a strong commitment to customer service and an appreciation for the community’s cultural diversity, thereby providing quality convention, meeting, and entertainment facilities and services to both local residents and out-oftown guests. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 18.50 3.50 21.50 43.50 20.50 5.50 18.50 44.50 20.50 5.50 18.50 44.50 20.50 5.50 18.50 44.50 TOTAL BUDGET Operating Capital Department Total $ 6,166,235 1,040,196 $ 7,206,431 $ 5,742,120 -0$ 5,742,120 $ 5,352,050 -0$ 5,352,050 $ 6,032,810 -0$ 6,032,810 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 2,213,704 3,586,324 289,629 76,578 $ 6,166,235 1,040,196 $ 7,206,431 $ 2,484,510 3,109,750 147,860 -0$ 5,742,120 -0$ 5,742,120 $ 1,875,980 3,334,110 141,960 -0$ 5,352,050 -0$ 5,352,050 $ 2,561,050 3,338,260 133,500 -0$ 6,032,810 -0$ 6,032,810 FUNDING SOURCES General Fund Transfer Tucson Convention Center Fund Civic Contributions Operating Total Capital Improvement Program Department Total $ 2,381,085 3,335,151 449,999 $ 6,166,235 1,040,196 $ 7,206,431 $ 2,221,040 3,491,080 30,000 $ 5,742,120 -0$ 5,742,120 $ 2,936,430 2,385,620 30,000 $ 5,352,050 -0$ 5,352,050 $ 3,517,190 2,485,620 30,000 $ 6,032,810 -0$ 6,032,810 POSITION RESOURCES Administration Events and Hospitality Operations Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $6,032,810 reflects an increase of $290,690 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in maintenance costs Increase in personnel costs Miscellaneous adjustments Decrease to contracted services Total $ 300,320 76,540 (9,510) (76,660) $ 290,690 D-177 TUCSON CONVENTION CENTER DEPARTMENT MEASURES of PERFORMANCE Provide quality space and event services for use of the arena, music hall, Leo Rich Theatre, exhibition, meeting and ballroom space.  Number of attendees at events  Types of events booked in the arena Concerts  Family events  Sporting events  Other - graduations, trade shows, religious  Types of events booked in the music hall  Concerts  Graduations/meetings  Performing arts  Types of events booked in the Leo Rich Theatre  Concerts/theater  Meetings  Types of events booked in the exhibition halls, meeting and ballroom space  Convention/Trade  Meeting/Ballroom/Education Create economic catalyst for downtown Tucson through sales and rental tax collected from events as well as sales tax for food and beverage from the attraction of convention visitors and local community members. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 598,362 600,000 480,000 500,000 2 22 252 42 10 30 210 20 2 18 196 39 3 20 200 20 0 6 80 12 30 30 2 10 65 2 11 61 61 8 40 55 35 41 36 43 116 138 120 70 98 54 84 61 $ 650,000 $ 675,000 $ 540,000 $ 560,000 D-178 TUCSON CONVENTION CENTER OPERATING PROGRAMS ADMINISTRATION: This program area plans, coordinates and provides analytical fiscal support; maintains accurate accounting systems; and financially administers event support services. Manages all parking functions for multiple events and venues and is responsible for cash handling of all parking fee collections. Provides quality promoter and guest experience; by managing all ticketing functions including responsibility of the ticketing fund handling. Actual FY 2013 Projected Revenue Sources General Fund Transfer Box Office Fees Event Ticket Rebates Facility Fees Outside Contracts Parking Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 768,465 126,253 144,327 150,516 38,425 194,171 $ 1,422,157 $ 609,690 135,000 140,000 145,200 38,180 218,750 $ 1,286,820 $ 599,290 150,000 10,000 58,000 38,180 162,500 $ 1,017,970 $ $ 1,161,169 228,328 32,660 $ 1,422,157 $ 1,120,860 146,730 19,230 $ 1,286,820 $ $ 1,196,310 145,740 19,510 $ 1,361,560 853,350 148,480 16,140 $ 1,017,970 942,880 150,000 10,000 58,000 38,180 162,500 $ 1,361,560 EVENTS and HOSPITALITY: This program area provides event management and coordinates all events to include service provider contracts and ensure a quality guest experience. Staff conducts site visits, tours and works collaboratively with the Visit Tucson to attract a wide variety of local and national revenue-generating events. Projected Revenue Sources General Fund Transfer Catering and Concessions Novelty Sales Program Total $ 147,364 91,167 27,892 $ 266,423 $ 358,440 133,000 30,000 $ 521,440 $ 242,050 42,500 5,000 $ 289,550 $ 469,000 42,500 5,000 $ 516,500 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 252,863 13,441 119 $ 266,423 $ 456,130 55,090 10,220 $ 521,440 $ 254,200 30,350 5,000 $ 289,550 $ 454,050 52,120 10,330 $ 516,500 D-179 TUCSON CONVENTION CENTER OPERATIONS: This program area provides event set-up and maintenance for all events, including responsibility for ice set-ups and all buildings. The area also supports events requiring staging and theatrical services and oversees all arena and music hall rigging, concert set-ups and telephone and internet services for all events. Projected Revenue Sources General Fund Transfer Catering and Concessions Civic Contributions Commission Revenue Facility Fees Parking Fees Recovered Expenditure Revenue Room and Space Rental Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 1,464,530 182,335 450,727 110,749 178,251 582,515 224,364 1,284,184 $ 4,477,655 $ 1,252,910 217,000 30,000 140,000 294,800 656,250 65,000 1,277,900 $ 3,933,860 $ 2,095,090 127,500 30,000 140,000 95,000 487,500 41,540 1,027,900 $ 4,044,530 $ 2,105,310 127,500 30,000 140,000 95,000 487,500 41,540 1,127,900 $ 4,154,750 $ $ $ $ 799,672 3,344,555 256,850 76,578 $ 4,477,655 907,520 2,907,930 118,410 -0$ 3,933,860 768,430 3,155,280 120,820 -0$ 4,044,530 910,690 3,140,400 103,660 -0$ 4,154,750 POSITION RESOURCES Administration Director of Convention Center Convention Center Administrator Convention Center Box Office Supervisor Staff Assistant Convention Center Parking Supervisor Executive Assistant Administrative Assistant Secretary Senior Cashier Convention Center Cashier Cashier Office Assistant Program Total Event and Hospitality Convention Center Administrator Convention Center Event Services Manager Convention Center Events Coordinator -01.00 1.00 -01.00 1.00 -02.00 2.00 1.50 8.00 1.00 18.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.50 7.00 1.50 20.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.50 7.00 1.50 20.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.50 7.00 1.50 20.50 -02.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 D-180 TUCSON CONVENTION CENTER Event and Hospitality (Continued) Administrative Assistant Convention Center Events Sale Manager Center Services Assistant Program Total Operations Convention Center Administrator Convention Center Event Services Manager Convention Center Operations Manager Convention Center Stagehand Supervisor Lead Convention Center Worker Lead Custodian Convention Center Worker Custodian Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -0-00.50 3.50 1.00 1.00 0.50 5.50 1.00 1.00 0.50 5.50 1.00 1.00 0.50 5.50 -01.00 1.00 2.50 -01.00 16.00 -021.50 1.00 -01.00 2.50 1.00 1.00 11.00 1.00 18.50 1.00 -01.00 2.50 1.00 1.00 11.00 1.00 18.50 1.00 -01.00 2.50 1.00 1.00 11.00 1.00 18.50 43.50 44.50 44.50 44.50 D-181 D-182 TUCSON FIRE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 92,682,090 3,165,510 $ 95,847,600 753.50 ADMINISTRATION COMMUNICATIONS CENTER EMERGENCY PREPAREDNESS FIRE PREVENTION and LIFE SAFETY HAZARDOUS WASTE DISPOSAL PROGRAM MEDICAL SERVICES SUPPORT SERVICES SUPPRESSION PROGRAM ALLOCATION FINANCING FINANCING PLAN PLAN General Fund 87% General Fund 94% Suppression 50% Capital Improvement Program 3%Capital Improvement Program Other* 3% 9% Other* 8% Communications Center 7% Other* 4% Support Services 8% *Other includes Other Federal Grants (2%), Civic Contributions Fund (<1%), Non-Federal Grants Fund (<1%), and Internal Service Fund: Self Insurance (<1%). Medical Services 27% *Other includes Fire Prevention and Life Safety (5%), Emergency Preparedness (2%), Administration (1%), and Hazardous Waste Disposal Program (<1%). D-183 D-184 TUCSON FIRE MISSION STATEMENT: To protect the lives and property of the citizens of Tucson from natural and manmade hazards and acute medical emergencies through prevention, education and active intervention. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 10.00 82.00 4.00 36.00 2.00 192.00 30.00 397.00 753.00 10.00 84.00 4.00 36.00 2.00 185.00 30.00 402.00 753.00 11.00 82.00 5.00 36.00 2.00 189.00 30.00 398.00 753.00 11.50 82.00 5.00 36.00 2.00 200.00 30.00 387.00 753.50 TOTAL BUDGET Operating Capital Department Total $ 83,958,859 3,133,534 $ 87,092,393 $ 89,931,670 4,091,600 $ 94,023,270 $ 90,088,710 2,169,900 $ 92,258,610 $ 92,682,090 3,165,510 $ 95,847,600 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 75,120,994 4,913,101 3,696,703 228,061 $ 83,958,859 3,133,534 $ 87,092,393 $ 81,086,510 3,847,470 3,658,200 1,339,490 $ 89,931,670 4,091,600 $ 94,023,270 $ 81,185,750 4,110,580 3,452,850 1,339,530 $ 90,088,710 2,169,900 $ 92,258,610 $ 83,282,930 4,139,070 3,576,400 1,683,690 $ 92,682,090 3,165,510 $ 95,847,600 FUNDING SOURCES General Fund Civic Contributions Fund Internal Service Fund: Self Insurance Fund Non-Federal Grants Other Federal Grants Operating Total Capital Improvement Program Department Total $ 83,144,809 46,377 403,036 -0364,637 $ 83,958,859 3,133,534 $ 87,092,393 $ 86,932,770 20,000 377,960 164,000 2,436,940 $ 89,931,670 4,091,600 $ 94,023,270 $ 87,110,370 37,800 394,590 121,530 2,424,420 $ 90,088,710 2,169,900 $ 92,258,610 $ 89,711,210 20,000 400,880 150,000 2,400,000 $ 92,682,090 3,165,510 $ 95,847,600 POSITION RESOURCES Administration Communications Center Emergency Preparedness Fire Prevention and Life Safety Hazardous Waste Disposal Program Medical Services Support Services Suppression Department Total D-185 TUCSON FIRE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $92,682,090 reflects an increase of $2,750,420 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase to personnel costs Increase for recruit class Increase for compensation of earned leave accrual Increase to equipment costs which includes three rescue trucks Increase for miscellaneous adjustments Increase for transfer of Public Safety Pension Retirement System to TFD Decrease to pension for sick leave sellback Decrease to overtime Total $ 3,275,890 502,570 414,900 344,200 185,170 133,200 (579,010) (1,526,500) $ 2,750,420 DEPARTMENT MEASURES of PERFORMANCE Recover costs for advanced life support/ ambulance service from either the patients' insurance carriers or the patients themselves.  Number of billed advanced life support ambulance transports  Cost recovery Respond to fire and medical emergency calls.  Number of emergency calls  Number of unit responses to structure fires (house, apartment, building)  Number of calls concerning people experiencing cardiac arrests Respond to emergency calls by arriving at scene within a four minute travel time 90% of the time per National Fire Protection Association recommendations. This time was changed and split between Medical and Fire in Fiscal Year 2014.  Prior to Fiscal Year 2014  Medical calls – five minutes  Fire calls – five minutes, twenty seconds Arrive at scene within nine minutes of dispatch for advanced life support response per Arizona Department of Health Services' requirements. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015  19,000 18,750 18,300 18,300  53% 48% 49% 49%   80,445 7,465 82,000 7,600 80,000 7,500 80,000 7,500  834 830 850 850 61% N/A N/A 65% N/A N/A N/A 63% 62% N/A 66% 65% 91% 92% 91% 91% D-186 TUCSON FIRE Department Measures of Performance (Continued) Conduct fire code inspections. Number of commercial buildings inspected  Number of schools inspected  Number of specialty inspections  Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015  5,119 4,500 4,575 4,500   34 1,870 21 1,800 21 1,500 21 1,500 284 300 250 250  18,342 20,000 22,000 20,000  23 35 20 25 Investigate fires to determine cause and origin. Promote public safety through public education.  Number of community contacts through educational programs  Number of Juvenile Fire Stopper (JFS) classes conducted OPERATING PROGRAMS ADMINISTRATION: This program area provides direction and policy to ensure the prevention and extinguishment of fires, and the provision of emergency medical services, environmental protection, and code enforcement to the community. It responsibly administers all fiscal operations and personnel policies, procedures, actions, and carries out the administrative functions and requirements of the Public Safety Pension Retirement System. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,097,334 $ 1,149,680 $ 1,182,140 $ 1,196,680 $ $ $ $ 907,867 157,695 31,772 $ 1,097,334 947,250 174,900 27,530 $ 1,149,680 968,810 181,910 31,420 $ 1,182,140 968,800 194,300 33,580 $ 1,196,680 COMMUNICATIONS CENTER: This program area coordinates regional 911 systems and operations on behalf of the State of Arizona and provides continuous 911 call taking and emergency fire-medical dispatching services for Tucson and surrounding jurisdictions. Projected Revenue Sources General Fund Dispatch IGA State Telecomm Excise Tax Program Total $ 4,462,380 878,527 48,540 $ 5,389,447 D-187 $ 5,033,950 869,540 40,000 $ 5,943,490 $ 5,318,090 892,490 48,500 $ 6,259,080 $ 5,215,800 899,300 40,000 $ 6,155,100 TUCSON FIRE Communications Center (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 5,059,619 319,247 10,581 -0$ 5,389,447 $ 5,736,630 158,060 18,800 30,000 $ 5,943,490 $ 5,938,140 274,270 22,560 24,110 $ 6,259,080 $ 5,875,520 234,200 21,270 24,110 $ 6,155,100 EMERGENCY PREPAREDNESS: This program area provides citywide disaster management; homeland security protection; and regional, state, and federal all-hazard coordination. Other functions include special operations training, education, regional response, and mass casualty and preparedness. Projected Revenue Sources General Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total $ 471,037 -0364,637 $ 835,674 $ 542,770 164,000 1,186,940 $ 1,893,710 $ 564,640 121,530 1,174,400 $ 1,860,570 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 592,378 149,678 76,620 16,998 $ 835,674 $ $ $ 641,920 10,880 99,520 1,141,390 $ 1,893,710 602,770 15,910 100,500 1,141,390 $ 1,860,570 641,790 150,000 1,150,000 $ 1,941,790 703,290 18,550 36,140 1,183,810 $ 1,941,790 FIRE PREVENTION and LIFE SAFETY: This program area promotes public safety by administering fire codes and standards, conducting regular building and facility inspections of commercial buildings, schools, vacant and neglected structures, group homes and landfills; and enforcing compliance of code violations. They also respond to citizen complaints and conduct specialty inspections of tents, fireworks displays, open burn permits, and the self-inspection program. In accordance with International Fire Code, this program investigates the cause and origin of all fires reported within City jurisdiction. This program proactively engages in fire prevention and life safety by educating fire fighters and the community with instructional support, materials, and education programs focused on reducing the incidence of injury and death; and provides accurate and timely information to the news media and the community on events and services provided. Projected Revenue Sources General Fund Civic Contribution Fund Program Total $ 3,759,282 28,399 $ 3,787,681 $ 4,117,890 19,000 $ 4,136,890 $ 4,013,440 37,800 $ 4,051,240 $ 4,242,490 20,000 $ 4,262,490 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,551,086 129,643 106,952 $ 3,787,681 $ 3,890,470 150,810 95,610 $ 4,136,890 $ 3,802,840 139,040 109,360 $ 4,051,240 $ 4,007,500 159,480 95,510 $ 4,262,490 D-188 TUCSON FIRE HAZARDOUS WASTE DISPOSAL PROGRAM: This program area ensures that City generated hazardous waste is properly collected, packaged and disposed of per local, state and federal laws. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Internal Service Fund: Self Insurance Fund $ 403,036 $ 377,960 $ 394,590 $ 400,880 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 286,682 50,327 31,082 34,945 $ 403,036 $ 256,790 75,670 45,500 -0$ 377,960 $ 273,420 75,670 45,500 -0$ 394,590 $ 279,500 75,880 45,500 -0$ 400,880 MEDICAL SERVICES: This program area is responsible for the department’s Advanced Life Recovery (ALS) ambulance services and emergency medical service (EMS) administration. EMS administration includes the creation and monitoring of service contracts; the development of equipment specifications, scope of practices, and standards of care; and the resolution of customer and quality assurance, liability, and liaison issues related to pre-hospital medical care. This program is partially funded through an in-house billing cost recovery for ALS ambulance services. Projected Revenue Sources General Fund ALS Cost Recovery Fees Program Total $ 10,899,342 12,098,585 $ 22,997,927 $ 12,306,790 11,400,000 $ 23,706,790 $ 12,796,560 10,930,000 $ 23,726,560 $ 14,095,560 11,000,000 $ 25,095,560 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 20,764,491 881,118 1,249,381 102,937 $ 22,997,927 $ 21,562,120 939,980 1,204,690 -0$ 23,706,790 $ 21,549,760 1,072,660 1,104,140 -0$ 23,726,560 $ 22,836,910 1,055,340 1,203,310 -0$ 25,095,560 SUPPORT SERVICES: This program area provides internal support for the entire department. It administers all procurement functions, distributes supplies and equipment to all stations and facilities, and maintains all front-line vehicles and safety equipment. In addition, this program ensures that well-trained, highly qualified fire fighters are available to provide emergency service to the Tucson community through comprehensive professional training programs and career enhancement opportunities. It provides regional training opportunities to current and prospective members of the fire service throughout Southern Arizona and works to ensure that all Tucson Fire Department members are provided with the safest and healthiest possible work environment. Projected Revenue Sources General Fund General Fund: Restricted Revenues Program Total $ 7,813,965 810 $ 7,814,775 D-189 $ 6,187,560 54,000 $ 6,241,560 $ 6,449,450 12,000 $ 6,461,450 $ 6,914,100 54,000 $ 6,968,100 TUCSON FIRE Support Services (Continued Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 3,732,180 2,467,164 1,542,250 73,181 $ 7,814,775 $ 2,839,190 1,592,820 1,641,450 168,100 $ 6,241,560 $ 3,122,580 1,584,870 1,579,970 174,030 $ 6,461,450 $ 3,243,670 1,628,320 1,620,340 475,770 $ 6,968,100 SUPPRESSION: This program area provides all-hazard risk protection and timely response to the Tucson community using contemporary, efficient, and compliant emergency response service through a highly-trained force of professional and dedicated emergency fire and rescue personnel. It focuses on continuously improving customer service, internal processes, and technologies. Projected Revenue Sources General Fund Civic Contribution Fund Other Federal Grants Fund Program Total $ 41,615,007 17,978 -0$ 41,632,985 $ 45,230,590 1,000 1,250,000 $ 46,481,590 $ 46,153,080 -0-0$ 46,153,080 $ 45,411,490 -01,250,000 $ 46,661,490 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 40,226,691 758,229 648,065 $ 41,632,985 $ 45,212,140 744,350 525,100 $ 46,481,590 $ 44,927,430 766,250 459,400 $ 46,153,080 $ 45,367,740 773,000 520,750 $ 46,661,490 POSITION RESOURCES Administration Fire Chief Fire Administrator Department Finance Manager Department Human Resources Manager Lead Management Analyst Staff Assistant Executive Assistant Administrative Assistant Customer Service Representative Senior Account Clerk Program Total Communications Center Fire Captain Fire Captain: Eight Hour Communications Superintendent Public Safety Communications Supervisor 1.00 1.00 1.00 1.00 -0-01.00 2.00 1.00 2.00 10.00 1.00 1.00 1.00 1.00 -0-01.00 2.00 1.00 2.00 10.00 1.00 1.00 1.00 1.00 -01.00 1.00 2.00 1.00 2.00 11.00 1.00 -01.00 1.00 1.00 1.00 1.00 2.50 1.00 2.00 11.50 -0-01.00 7.00 2.00 -01.00 7.00 -02.00 1.00 7.00 -02.00 1.00 7.00 D-190 TUCSON FIRE Communications Center (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 -05.00 48.00 1.00 20.00 82.00 -06.00 47.00 1.00 20.00 84.00 1.00 5.00 47.00 1.00 18.00 82.00 1.00 5.00 47.00 1.00 18.00 82.00 Emergency Preparedness Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Emergency Management Coordinator Administrative Assistant Program Total 1.00 2.00 1.00 -04.00 1.00 2.00 1.00 -04.00 1.00 2.00 1.00 1.00 5.00 1.00 2.00 1.00 1.00 5.00 Fire Prevention and Life Safety Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Prevention Inspector Fire Code Administrator Fire Protection Plans Examiner Public Safety Education Specialist Customer Service Clerk Office Assistant Secretary Program Total 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 11.00 30.00 138.00 -0-01.00 1.00 1.00 6.00 192.00 1.00 1.00 2.00 11.00 29.00 132.00 -01.00 1.00 1.00 1.00 5.00 185.00 1.00 1.00 2.00 12.00 27.00 137.00 2.00 -01.00 1.00 1.00 4.00 189.00 1.00 1.00 2.00 12.00 12.00 163.00 2.00 -01.00 1.00 1.00 4.00 200.00 Emergency Communications Manager Lead Public Safety Dispatcher Public Safety Dispatcher Master Street Address Guide Scheduler Emergency 911 Operator Program Total Hazardous Waste Disposal Program Fire Captain: Eight Hour Fire Prevention Inspector: Haz Mat Program Total Medical Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Paramedic: Haz Mat/Technical Rescue Team Paramedic Lead Cost Recovery Clerk Communications System Administrator GIS Data Analyst Management Assistant Administrative Assistant Cost Recovery Clerk Program Total D-191 TUCSON FIRE Support Services Fire Battalion Chief Assignment: Deputy Chief Fire Captain Assignment: Training Officer Equipment Maintenance Superintendent Certified Emergency Vehicle Technician Supervisor Fire Training Coordinator Certified Emergency Vehicle Technician Certified Automotive Parts Specialist Certified Fire Equipment Specialist Lead Housing Technician Administrative Assistant Certified Senior Fleet Service Technician Secretary Senior Storekeeper Program Total Suppression Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Battalion Chief Fire Captain: Eight Hour Fire Captain: Haz Mat/Technical Rescue Team Fire Captain Fire Engineer: Haz Mat/Technical Rescue Team Fire Engineer Fire Fighter: Haz Mat/Technical Rescue Team Fire Fighter Administrative Assistant Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 4.00 1.00 2.00 2.00 4.00 1.00 2.00 2.00 4.00 1.00 2.00 2.00 4.00 1.00 2.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 30.00 1.00 9.00 2.00 2.00 1.00 3.00 1.00 -02.00 30.00 1.00 9.00 2.00 2.00 1.00 3.00 1.00 -02.00 30.00 1.00 9.00 2.00 2.00 1.00 3.00 1.00 -02.00 30.00 1.00 2.00 12.00 1.00 26.00 81.00 30.00 82.00 53.00 108.00 1.00 397.00 1.00 2.00 12.00 1.00 24.00 78.00 26.00 82.00 39.00 136.00 1.00 402.00 1.00 2.00 12.00 -021.00 80.00 27.00 85.00 36.00 133.00 1.00 398.00 1.00 2.00 12.00 -015.00 83.00 21.00 87.00 27.00 138.00 1.00 387.00 753.00 753.00 753.00 753.50 D-192 TUCSON POLICE OPERATING: POSITION TOTAL: $ 161,979,620 1,315.50 OFFICE of the CHIEF of POLICE ADMINISTRATIVE SERVICES EMERGENCY MANAGEMENT FIELD SERVICES FORFEITURE GRANTS IMPOUNDS INVESTIGATIVE SERVICES SPECIAL DUTY SUPPORT SERVICES FINANCING PLAN PROGRAM ALLOCATION Investigative Services 19% Grants 9% Other* 8% General Fund 92% Field Services 38% *Other includes Other Federal Grants Fund (7%), Non-Federal Grants Fund (1%), and Civic Contribution Fund (<1%). Support Services 12% Other* 9% Administrative Services 13% *Other includes Office of the Chief of Police (3%), Forfeiture (2%), Special Duty (2%), Emergency Management (1%), and Impounds (1%). . D-193 D-194 TUCSON POLICE MISSION STATEMENT: To serve the public in partnership with our community, to protect life and property, prevent crime, and resolve problems. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 33.00 108.00 8.00 574.00 4.00 112.00 8.00 282.50 4.00 179.00 1,312.50 33.00 111.00 8.00 589.00 4.00 93.00 8.00 283.50 4.00 179.00 1,312.50 34.00 110.00 8.00 583.00 4.00 98.00 8.00 283.50 4.00 183.00 1,315.50 33.00 111.00 8.00 585.00 4.00 96.00 8.00 283.50 4.00 183.00 1,315.50 TOTAL BUDGET Operating $ 155,482,828 $ 162,442,700 $ 159,443,940 $ 161,979,620 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 128,322,941 19,382,904 5,851,288 1,925,695 $ 155,482,828 $ 138,588,820 16,146,740 6,067,840 1,639,300 $ 162,442,700 $ 134,067,560 18,732,900 5,745,880 897,600 $ 159,443,940 $ 136,759,380 17,008,330 6,462,110 1,749,800 $ 161,979,620 FUNDING SOURCES General Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 142,602,856 104,107 1,108,939 11,666,926 $ 155,482,828 $ 146,864,750 134,120 1,577,330 13,866,500 $ 162,442,700 $ 144,583,790 133,110 1,672,020 13,055,020 $ 159,443,940 $ 148,498,860 1,000 1,497,520 11,982,240 $ 161,979,620 POSITION RESOURCES Office of the Chief of Police Administrative Services Emergency Management Field Services Forfeiture Grants Impounds Investigative Services Special Duty Support Services Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $161,979,620 reflects a decrease of $463,080 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase for purchase of vehicle with vehicle impound funds Increase for compensation of earned leave accrual Increase to capacity for photo enforcement contract, electricity and vehicle maintenance Increase to fuel Funding transfer for attorney positions Decrease to pension for sick leave sellback Decrease to overtime Decrease to personnel costs by managing the hiring process Total D-195 $ 1,220,000 1,065,280 861,590 394,270 (193,310) (726,970) (1,500,000) (1,583,940) $ (463,080) TUCSON POLICE DEPARTMENT MEASURES of PERFORMANCE Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1,722 27,906 71,623 149,701 1,074 40,378 92,935 137,126 2,938 46,395 69,911 82,704 2,938 46,395 69,911 82,704 Respond to emergency response calls within five minutes. 62% 85% 62% 61% Respond to critical response calls within ten minutes. 56% 70% 61% 60% Respond to urgent response calls within 30 minutes. 71% 80% 75% 75% Respond to general response calls within 120 minutes. 54% 70% 70% 70% 356,164 319,876 321,312 225,084 372,902 333,747 372,902 333,747 Requests received for evidence comparison and analysis sent to the crime laboratory. 3,345 3,700 3,700 3,700 Requests completed/closed for evidence comparison and analysis sent to the crime laboratory. 2,815 3,250 3,250 3,250 Process incoming items of evidence and property. 82,743 80,000 83,000 82,000 Process outgoing items of evidence and property. 73,403 71,000 80,000 73,800 Yearly percentage of property turnover (number of items disposed/returned vs. number of items seized). 89% 89% 95% 89% 73% 3% 24% 32% 4% 11% 4% 65% 15% 24% 35% 5% 15% 5% 70% 5% 18% 35% 3% 14% 5% 70% 5% 18% 35% 3% 14% 5% Respond to calls for service. Number of emergency responses Number of critical responses Number of urgent responses  Number of general responses     Answer emergency 9-1-1 calls routed to the Tucson Police Department.  Inbound service calls  Outbound service calls Optimize clearance rates (for assigned cases). Homicide Sexual Assault Robbery Aggravated Assault Burglary Larceny Auto Theft        D-196 TUCSON POLICE OPERATING PROGRAMS OFFICE of the CHIEF of POLICE: This program area directs policy, oversees the professionalism of department members and coordinates the efforts of the department. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 4,676,851 $ 4,779,330 $ 5,082,690 $ 4,264,510 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,522,128 136,533 18,190 $ 4,676,851 $ 4,650,490 109,450 19,390 $ 4,779,330 $ 4,962,210 109,450 11,030 $ 5,082,690 $ 4,133,470 111,650 19,390 $ 4,264,510 ADMINISTRATIVE SERVICES: This program area provides services necessary to ensure sustainable and proactive operations as directed by the Chief of Police. This support includes Finance, Capital Projects, Logistics, Records, Human Resources, and Training. Projected Revenue Sources General Fund General Fund: Restricted Other Federal Grants Fund Program Total $ 26,638,666 -0-0$ 26,638,666 $ 20,588,550 -076,000 $ 20,664,550 $ 25,596,240 46,100 2,390 $ 25,644,730 $ 20,744,420 -063,250 $ 20,807,670 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 11,925,098 10,658,175 3,578,821 476,572 $ 26,638,666 $ 9,754,940 7,669,050 3,240,560 -0$ 20,664,550 $ 13,141,920 8,892,640 3,593,330 16,840 $ 25,644,730 $ 9,474,320 8,008,940 3,324,410 -0$ 20,807,670 EMERGENCY MANAGEMENT: This program area plans, coordinates, and integrates activities necessary to build, sustain, and improve the City's capability to mitigate against, prepare for, respond to, and recover from threats, natural or man-made disasters, and acts of terrorism, to promote a safer, less vulnerable community with the capacity to cope with all hazards. Homeland Security Section protects communities by identifying, preparing for, and mitigating potential threats to critical infrastructure within the City, and by coordinating with regional partners to reduce vulnerability. Projected Revenue Sources General Fund $ 697,105 $ 984,200 $ 776,640 $ 953,700 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 681,490 14,755 860 $ 697,105 $ 964,900 19,300 -0$ 984,200 $ 755,320 21,240 80 $ 776,640 $ 934,080 19,620 -0$ 953,700 D-197 TUCSON POLICE FIELD SERVICES: This program area responds to calls for service, investigates crimes and provides for the safe flow of traffic. This includes maintaining strong relationships with neighborhood and business associations, as well as furthering partnerships in an effort to protect life, property, prevent crime and resolve problems. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund Other Federal Grants Fund Program Total $ 58,321,880 -0$ 58,321,880 $ 63,229,470 84,930 $ 63,314,400 $ 59,382,870 2,290 $ 59,385,160 $ 62,122,020 120,410 $ 62,242,430 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 56,986,875 1,317,224 17,781 $ 58,321,880 $ 62,154,560 1,142,580 17,260 $ 63,314,400 $ 58,228,980 1,142,580 13,600 $ 59,385,160 $ 61,036,810 1,188,360 17,260 $ 62,242,430 FORFEITURE: This program area effectively applies funding associated with the Racketeer Influenced and Corrupt Organizations (RICO) Act and Arizona forfeiture laws, enhancing operational objectives as determined by the Chief of Police. Projected Revenue Sources General Fund General Fund: Restricted Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ -01,236,827 7,686 $ 1,244,513 $ -02,166,900 200,010 $ 2,366,910 $ -01,079,910 203,810 $ 1,283,720 $ $ $ 1,052,270 860,240 454,400 -0$ 2,366,910 $ $ 577,100 561,153 99,793 6,467 $ 1,244,513 381,880 796,390 80,800 24,650 $ 1,283,720 44,650 2,315,500 250,000 $ 2,610,150 906,400 1,170,620 273,370 259,760 $ 2,610,150 GRANTS: This program area provides administrative and financial oversight and capacity for grant funding allocated to the Tucson Police Department in order to enhance operational objectives outlined by the Chief of Police. Projected Revenue Sources General Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 836,837 104,107 1,108,939 11,659,240 $ 13,709,123 $ 246,480 134,120 1,577,330 13,445,290 $ 15,403,220 $ 360,820 133,110 1,672,020 12,844,910 $ 15,010,860 $ 2,048,090 1,000 1,497,520 11,548,580 $ 15,095,190 $ 7,832,167 3,303,776 1,130,524 1,442,656 $ 13,709,123 $ 8,583,320 3,851,090 1,342,730 1,626,080 $ 15,403,220 $ 8,817,740 4,304,290 1,032,720 856,110 $ 15,010,860 $ 9,501,990 3,384,670 1,931,710 276,820 $ 15,095,190 D-198 TUCSON POLICE IMPOUNDS: This program is established based on enforcement of Arizona Revised Statute §28-3511, for the removal and immobilization or impoundment of vehicles. It provides procedures for tracking operational requirements and funding based on associated restricted revenues generated from impound fee receipts. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Vehicle Impoundment $ 722,160 $ 899,240 $ 741,290 $ 2,094,790 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 593,162 71,941 57,057 -0$ 722,160 $ 669,230 78,460 151,550 -0$ 899,240 $ 479,820 73,840 187,630 -0$ 741,290 $ 694,360 79,110 121,320 1,200,000 $ 2,094,790 INVESTIGATIVE SERVICES: This program area conducts professional and exemplary criminal investigations by striving to set the highest standards in investigative, forensic, and evidentiary procedures. Projected Revenue Sources General Fund Crime Lab Assessment Fee Other Federal Grants Fund Program Total $ 29,729,210 76,739 -0$ 29,805,949 $ 31,301,810 120,000 60,270 $ 31,482,080 $ 30,787,140 54,850 1,620 $ 30,843,610 $ 30,502,920 120,000 -0$ 30,622,920 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 28,284,887 1,094,753 426,309 -0$ 29,805,949 $ 30,252,020 847,670 369,170 13,220 $ 31,482,080 $ 29,343,610 1,140,930 359,070 -0$ 30,843,610 $ 29,374,700 868,830 366,170 13,220 $ 30,622,920 SPECIAL DUTY: This program area provides police-related services to an employer, other than the City of Tucson, by departmental personnel during off-duty hours (i.e., point control, security or any time required to work in a police capacity) in order to enhance existing public safety and community policing efforts. Projected Revenue Sources General Fund Special Duty Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 33,138 3,582,350 $ 3,615,488 $ 57,490 3,400,000 $ 3,457,490 $ -0 3,785,670 $ 3,785,670 29,470 3,700,000 $ 3,729,470 $ 3,479,775 135,332 381 $ 3,615,488 $ 3,337,090 120,400 -0$ 3,457,490 $ 3,781,460 4,210 -0$ 3,785,670 $ 3,594,580 120,690 14,200 $ 3,729,470 D-199 $ TUCSON POLICE SUPPORT SERVICES: This program area consists of staff and equipment to provide specialized assistance to the department including training and homeland security support, enabling the department to respond to unusual events, disasters, or human-caused crises. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources General Fund $ 16,051,093 $ 19,091,280 $ 16,889,570 $ 19,558,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 13,440,259 2,089,262 521,572 $ 16,051,093 $ 17,170,000 1,448,500 472,780 $ 19,091,280 $ 14,174,620 2,247,330 467,620 $ 16,889,570 $ 17,108,670 2,055,840 394,280 $ 19,558,790 POSITION RESOURCES Office of the Chief of Police Police Chief Police Lieutenant: Deputy Police Chief Police Lieutenant: Assistant Police Chief Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Lead Management Analyst Staff Assistant Detective Police Officer: Assignments Police Officer Community Services/Neighborhood Resources Project Coordinator Executive Assistant Paralegal Police Crime Analyst Secretary Program Total 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 -0- 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 2.00 -0- 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 -0- 1.00 1.00 1.00 2.00 33.00 1.00 1.00 1.00 3.00 33.00 1.00 1.00 1.00 3.00 34.00 1.00 1.00 1.00 3.00 33.00 Administrative Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Management Coordinator Police Psychologist Police Records Superintendent Lead Management Analyst Management Assistant Staff Assistant Police Officer: Assignments Police Officer Management Analyst Police Records Supervisor Administrative Assistant 3.00 3.00 8.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 14.00 6.00 1.00 8.00 2.00 3.00 3.00 10.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 14.00 6.00 3.00 8.00 2.00 3.00 2.00 10.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 13.00 7.00 3.00 8.00 2.00 3.00 4.00 9.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 14.00 6.00 3.00 8.00 2.00 D-200 TUCSON POLICE Administrative Services (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Police Records Specialist Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Data Control Clerk Office Assistant Program Total 35.00 3.00 5.00 5.00 2.00 1.00 1.00 108.00 35.00 3.00 5.00 5.00 2.00 1.00 1.00 111.00 35.00 3.00 5.00 5.00 2.00 1.00 1.00 110.00 35.00 3.00 5.00 5.00 2.00 1.00 1.00 111.00 Emergency Management Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Police Officer: Assignments Regional Intelligence Analyst Program Total 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 Field Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Detective Police Officer: Assignments Police Officer Marshall Community Service Officer Secretary Program Total 5.00 12.00 14.00 61.00 20.00 94.00 339.00 1.00 23.00 5.00 574.00 5.00 11.00 13.00 61.00 20.00 93.00 357.00 1.00 23.00 5.00 589.00 5.00 11.00 13.00 61.00 20.00 93.00 355.00 1.00 19.00 5.00 583.00 5.00 11.00 12.00 62.00 20.00 93.00 357.00 1.00 19.00 5.00 585.00 Forfeiture Police Lieutenant: Police Captain Financial Specialist Police Crime Analyst Senior Fleet Services Technician Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 2.00 2.00 1.00 1.00 7.00 89.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 75.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 75.00 2.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 5.00 75.00 -04.00 1.00 1.00 Grants Police Sergeant: Assignments Detective Finance Analyst Staff Assistant Police Officer: Assignments Police Officer Criminalist II Criminalist Electronics Technician Financial Investigator D-201 TUCSON POLICE Grants (Continued) Management Analyst Crime Scene Specialist Police Crime Analyst Information Tech Specialist Senior Account Clerk Program Total Impounds Police Sergeant Police Records Specialist Customer Service Representative Program Total Investigative Services Police Lieutenant: Police Captain Police Lieutenant Forensics Administrator Police Sergeant: Assignments Police Sergeant Crime Laboratory Superintendent Police Identification Superintendent Crime Laboratory Coordinator DNA Technical Leader Police Evidence Superintendent Criminalist III Criminalist II Staff Assistant Detective: Assignments Detective Police Officer: Assignments Police Officer Criminalist Crime Scene Specialist Supervisor Police Evidence Supervisor Crime Scene Specialist Police Crime Analyst Police Evidence Technician Automated Fingerprint Identification System Technician Administrative Assistant Secretary Clerk Transcriptionist Office Assistant Program Total Special Duty Police Sergeant: Assignments Management Assistant Administrative Assistant Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 1.00 2.00 -01.00 112.00 -0-02.00 -01.00 93.00 -0-02.00 1.00 2.00 98.00 -0-02.00 1.00 2.00 96.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 -015.00 1.00 4.00 120.00 27.00 11.00 2.00 4.00 2.00 18.00 8.00 12.00 7.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 -019.00 1.00 4.00 120.00 27.00 11.00 -04.00 2.00 17.00 8.00 12.00 7.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 -019.00 1.00 4.00 120.00 27.00 11.00 -04.00 2.00 17.00 8.00 12.00 7.00 3.00 7.00 1.00 18.00 4.00 1.00 1.00 4.50 1.00 1.00 1.00 15.00 1.00 4.00 120.00 27.00 11.00 1.00 6.00 2.00 17.00 8.00 12.00 7.00 1.00 3.00 4.00 2.00 282.50 1.00 3.00 4.00 2.00 283.50 1.00 3.00 4.00 2.00 283.50 1.00 3.00 4.00 2.00 283.50 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 D-202 TUCSON POLICE Support Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Public Safety Communications Administrator Communications Superintendent Police Hazardous Devices Technician Detective Police Officer: Assignments Police Officer Aircraft Mechanic Public Safety Communications Supervisor Public Safety Dispatcher Police Service Operator Clerk Transcriptionist Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 2.00 5.00 11.00 1.00 1.00 6.00 11.00 1.00 1.00 6.00 11.00 1.00 2.00 5.00 11.00 1.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 1.00 3.00 4.00 61.00 4.00 2.00 11.00 1.00 3.00 4.00 61.00 4.00 2.00 11.00 33.00 41.00 1.00 179.00 33.00 41.00 1.00 179.00 33.00 44.00 1.00 183.00 33.00 44.00 1.00 183.00 1,312.50 1,312.50 1,315.50 1,315.50 D-203 D-204 TUCSON WATER OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 164,017,140 76,289,000 $ 240,306,140 547.50 DIRECTOR'S OFFICE BUSINESS SERVICES CUSTOMER SERVICE PLANNING and ENGINEERING WATER OPERATIONS and MAINTENANCE WATER QUALITY MANAGEMENT OTHER BUDGETARY REQUIREMENTS PROGRAM ALLOCATION FINANCING PLAN Capital Improvement Program 32% Other* 15% Other Budgetary Requirements 46% Other* 3% Tucson Water Utility Fund 65% Water Maintenance 13% Water Quality and Operations 26% *Other includes Customer Service (5%), Director's Office (4%), Planning and Engineering (4%), and Business Services (2%). *Other includes Tucson Water Conservation Fund (2%), System Equity Fee (1%), Water Resource Fee (<1%). D-205 D-206 TUCSON WATER MISSION STATEMENT: To ensure that our customers receive high quality water and excellent service in a safe, reliable, efficient, and environmentally responsible manner. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 26.50 15.00 116.00 126.00 187.00 76.50 547.00 26.50 15.00 116.00 126.00 187.00 76.50 547.00 29.00 13.00 124.00 123.00 185.00 73.50 547.50 29.00 13.00 124.00 123.00 185.00 73.50 547.50 TOTAL BUDGET Operating Capital Department Total $ 134,479,159 69,519,868 $ 203,999,027 $ 154,285,510 64,382,000 $ 218,667,510 $ 145,728,400 64,481,000 $ 210,209,400 $ 164,017,140 76,289,000 $ 240,306,140 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 31,327,271 55,333,753 6,484,107 873,365 40,460,663 $ 134,479,159 69,519,868 $ 203,999,027 $ 32,470,830 63,896,560 9,222,660 1,709,820 46,985,640 $ 154,285,510 64,382,000 $ 218,667,510 $ 32,051,670 61,097,390 7,630,740 1,589,780 43,358,820 $ 145,728,400 64,481,000 $ 210,209,400 $ 33,523,290 69,113,880 9,127,410 1,446,560 50,806,000 $ 164,017,140 76,289,000 $ 240,306,140 $ 128,611,520 2,728,502 407,222 2,731,915 $ 134,479,159 69,519,868 $ 203,999,027 $ 148,614,510 2,950,000 350,000 2,371,000 $ 154,285,510 64,382,000 $ 218,667,510 $ 139,815,640 3,191,760 350,000 2,371,000 $ 145,728,400 64,481,000 $ 210,209,400 $ 158,092,140 3,050,000 375,000 2,500,000 $ 164,017,140 76,289,000 $ 240,306,140 POSITION RESOURCES Director’s Office Business Services Customer Service Planning and Engineering Water Maintenance Water Quality and Operations Department Total FUNDING SOURCES Tucson Water Utility Fund Tucson Water Conservation Fund Tucson Water Resource Fee Tucson Water System Equity Fee Operating Total Capital Improvement Program Department Total D-207 TUCSON WATER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $164,017,140 reflects an increase of $9,731,630 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in bond principal and interest payments Increases in Central Arizona Project water charge and infrastructure costs Increases in maintenance costs for pavement replacement, leak detection, pipeline protection, and enhanced maintenance of the Avra Valley properties Increase in personnel costs Decrease in equipment Total $ 3,820,360 3,182,970 2,048,820 1,052,460 (372,980) $ 9,731,630 DEPARTMENT MEASURES of PERFORMANCE Provide timely responses to customer telephone calls regarding utility accounts.  Number of incoming calls  Average number of minutes customers wait to speak to a service representative Provide customers with accurate monthly water bills by limiting the number of meter reading errors.  Number of errors per 1,000 meter reads Read water meters for billing purposes.  Number of water meters read annually (thousands) Provide water customers with reliable, high quality water.  Number of operational wells  Number of new meter and full-service requests completed annually  Number of emergency water outages repaired   Percent of emergency water outages restored within four to eight hours Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 398,591 2.1 402,000 2.0 444,000 2.0 450,000 2.0 4.0 4.0 4.0 4.0 2,731 2,860 2,860 2,861 217 1,455 217 1,300 217 1,400 217 1,400 1,000 2,000 800 880 99% 50% 99% 99% D-208 TUCSON WATER Department Measures of Performance (Continued)   Design or review water production facilities, pipelines, and new water services to ensure current and future water service needs are met.  Number of new and modified production/treatment facility projects designed  Number of requests for new water services (meters, hydrants, etc.) processed Ensure system modification projects submitted for review are processed within established timelines.  Number of system modification plans reviewed Percentage of system modification plans reviewed within 15 working days Conduct water quality monitoring and reporting programs to ensure the highest quality water is being delivered and to ensure compliance with regulatory requirements.  Number of samples analyzed by contract laboratories  Number of samples analyzed in-house  Number of compliance samples collected  Number of discretionary samples collected  Percent of water samples collected which meet regulatory requirements Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4 5 5 5 3,500 4,000 4,000 4,000 95 100 100 100 90% 95% 95% 95% 948 700 640 600 7,514 5,166 8,000 3,500 8,100 4,100 8,000 3,500 5,348 3,000 4,000 4,500 100% 100% 100% 100% D-209 TUCSON WATER OPERATING PROGRAMS DIRECTOR'S OFFICE: This office provides vision for the future and leadership for Tucson Water; oversees the utility’s programs, activities, and strategic planning process to ensure proactive compliance with Mayor and Council water policies, City Manager direction, regulatory requirements, and community expectations; coordinates and facilitates communication with customers, Mayor and Council, outside agencies, other city departments, and the media; provides personnel; training and safety programs; develops efficiency improvements; promotes water conservation through educational information; and training. The Director’s Office supports all of the Utility’s commitments and strategic initiatives. Projected Revenue Sources Tucson Water Utility Fund Tucson Water Conservation Fund Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 2,527,840 2,727,541 $ 5,255,381 $ 4,269,210 2,950,000 $ 7,219,210 $ 2,846,820 3,191,760 $ 6,038,580 $ 3,531,210 3,050,000 $ 6,581,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,063,264 2,851,797 340,320 $ 5,255,381 $ 2,220,290 4,331,980 666,940 $ 7,219,210 $ 2,217,470 3,307,370 513,740 $ 6,038,580 $ 2,159,900 4,018,960 402,350 $ 6,581,210 BUSINESS SERVICES: This program promotes service excellence by providing centralized administrative support to the department, the City Manager, the Mayor and Council, and the Citizens’ Water Advisory Committee (CWAC). The division provides financial services and analysis related to water rates and revenues, budget development and coordination (operating and capital), fixed asset management, and system administration for the Utility Billing System. Projected Revenue Sources Tucson Water Utility Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,358,992 $ 4,177,680 $ 4,195,250 $ 4,038,530 $ $ 1,057,860 1,831,290 1,288,530 $ 4,177,680 $ $ 556,271 1,668,600 1,134,121 $ 3,358,992 D-210 762,360 1,789,700 1,643,190 $ 4,195,250 871,330 1,882,660 1,284,540 $ 4,038,530 TUCSON WATER CUSTOMER SERVICE: This program area is responsible for water service-related activities including meter reading, service turn-on and turn-off, and issuing monthly water, sewer, and refuse bills. The call center and customer service representatives serve as the primary customer contact for most Tucson Water customers. In addition, the office conducts high bill investigations, investigates water waste complaints, and provides other customer assistance services. Specialized staff in this section responds to water complaint issues and provides water audit services to customers with high bills and high water use landscaping. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Tucson Water Utility Fund $ 7,369,065 $ 7,450,570 $ 7,229,540 $ 7,969,090 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 6,479,761 429,931 459,373 $ 7,369,065 $ 6,290,890 468,830 690,850 $ 7,450,570 $ 6,140,990 407,890 680,660 $ 7,229,540 $ 6,534,520 683,020 751,550 $ 7,969,090 PLANNING and ENGINEERING: This program area ensures that water production and distribution systems are planned, designed, constructed, and protected in a manner that meets customer needs, and complies with city, state, and federal consumer regulations. The division also provides comprehensive planning to determine future water system needs, to preserve groundwater, efficiently utilize CAP water and to enhance use of alternative water resources such as reclaimed. Projected Revenue Sources Tucson Water Utility Fund Tucson Water Conservation Fund Program Total $ 4,850,789 961 $ 4,851,750 $ 5,405,700 -0$ 5,405,700 $ 5,765,950 -0$ 5,765,950 $ 5,654,870 -0$ 5,654,870 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,118,044 590,913 142,793 $ 4,851,750 $ 4,555,640 581,580 268,480 $ 5,405,700 $ 5,026,500 560,700 178,750 $ 5,765,950 $ 4,811,450 571,200 272,220 $ 5,654,870 WATER MAINTENANCE: This program area ensures a continuous supply of water acceptable to customers in terms of cleanliness, clarity, flow, and pressure through the maintenance of all water production, disinfection, and distribution facilities, as well as the installation and maintenance of new water services and meters. Projected Revenue Sources Tucson Water Utility Fund $ 19,194,318 $ 19,654,980 $ 19,187,980 $ 21,217,650 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 10,514,498 5,399,384 3,280,436 $ 19,194,318 $ 11,443,710 4,926,160 3,285,110 $ 19,654,980 $ 11,287,710 5,086,150 2,814,120 $ 19,187,980 $ 10,735,580 6,864,010 3,618,060 $ 21,217,650 D-211 TUCSON WATER WATER QUALITY and OPERATIONS: This program area provides water quality sampling, analyses, and treatment to ensure that the highest quality water is available to our customers. Water Quality Management oversees all functions of water quality including operation of all water delivery facilities. In addition, the division maintains regulatory compliance with all state, county, and federal agencies as well as provides analytical support to the City of Tucson through its state-of-the-art laboratory facilities. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Projected Revenue Sources Tucson Water Utility Fund $ 35,545,540 $ 41,388,680 $ 38,500,090 $ 42,573,070 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 6,310,448 27,767,034 1,468,058 $ 35,545,540 $ 6,644,070 31,861,540 2,883,070 $ 41,388,680 $ 5,821,610 30,990,110 1,688,370 $ 38,500,090 $ 6,848,030 33,050,820 2,674,220 $ 42,573,070 OTHER BUDGETARY REQUIREMENTS: This program area provides budget capacity for various expenses not associated with specific programs within Tucson Water, including general expense, administrative service charges, and debt service. Projected Revenue Sources Tucson Water Utility Fund Tucson Water Resource Fee Tucson Water System Equity Fee Program Total $ 55,764,976 407,222 2,731,915 $ 58,904,113 $ 66,267,690 350,000 2,371,000 $ 68,988,690 $ 62,090,010 350,000 2,371,000 $ 64,811,010 $ 73,107,720 375,000 2,500,000 $ 75,982,720 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 1,284,985 16,626,094 (340,994) 873,365 40,460,663 $ 58,904,113 $ $ 795,030 18,955,470 111,910 1,589,780 43,358,820 $ 64,811,010 $ 1,562,480 22,043,210 124,470 1,446,560 50,806,000 $ 75,982,720 258,370 19,895,180 139,680 1,709,820 46,985,640 $ 68,988,690 POSITION RESOURCES Director's Office Director Deputy Director Water Administrator Department Human Resources Manager Management Coordinator Water Program Supervisor Water Conservation / Information Supervisor Lead Management Analyst Lead Planner 1.00 2.00 -01.00 1.00 1.00 1.00 1.00 2.00 -01.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 -0- 1.00 -0- D-212 TUCSON WATER Director’s Office (Continued) Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 Risk Management Specialist Public Information Specialist Management Analyst Management Assistant Staff Assistant Executive Assistant Graphic Arts Specialist Utility Service Representative Administrative Assistant Customer Service Representative Secretary Program Total 2.00 4.00 2.00 -0-0-01.00 2.00 2.00 1.00 2.50 26.50 2.00 4.00 2.00 -0-0-01.00 2.00 2.00 1.00 2.50 26.50 2.00 4.00 2.00 1.00 2.00 1.00 -02.00 2.00 1.00 2.00 29.00 2.00 4.00 2.00 1.00 2.00 1.00 -02.00 2.00 1.00 2.00 29.00 Business Services Water Administrator Finance Manager Management Coordinator Lead Management Analyst Staff Assistant Senior Account Clerk Administrative Assistant Program Total 1.00 1.00 4.00 1.00 7.00 1.00 -015.00 1.00 1.00 4.00 1.00 7.00 1.00 -015.00 1.00 1.00 2.00 1.00 6.00 -02.00 13.00 1.00 1.00 2.00 1.00 6.00 -02.00 13.00 1.00 1.00 2.00 8.00 1.00 1.00 -04.00 11.00 4.00 2.00 -037.00 39.00 5.00 116.00 1.00 1.00 2.00 8.00 1.00 1.00 -04.00 11.00 4.00 2.00 -037.00 39.00 5.00 116.00 1.00 1.00 2.00 10.00 1.00 -01.00 4.00 7.00 6.00 1.00 2.00 42.00 41.00 5.00 124.00 1.00 1.00 2.00 10.00 1.00 -01.00 4.00 7.00 6.00 1.00 2.00 42.00 41.00 5.00 124.00 3.00 6.00 1.00 3.00 6.00 1.00 2.00 5.00 1.00 2.00 5.00 1.00 -0- -0- 1.00 1.00 Customer Service Water Administrator Engineering Associate Water Operations Supervisor Water Services Supervisor Staff Assistant Office Supervisor Lead Water Meter Repairer Lead Utility Service Worker Meter Service Representative Utility Service Representative Administrative Assistant Water Meter Repairer Utility Service Worker Customer Service Representative Senior Account Clerk Program Total Planning and Engineering Water Administrator Engineering Manager Geographic Information Systems (GIS) Supervisor Chief Hydrologist D-213 TUCSON WATER Planning and Engineering (Continued) Civil Engineer Electrical Engineer Engineering Records and Information Supervisor Engineering Support Section Supervisor Inspection Supervisor Lead Hydrologist Hydrologist Management Assistant Senior Engineering Associate GIS Data Analyst Engineering Associate Lead Construction Inspector Construction Inspector GIS Technician Senior Engineering Technician Survey Crew Chief Land Surveyor Engineering Technician Survey Instrument Technician Administrative Assistant Customer Service Representative Secretary Survey Technician Technological Intern Program Total Water Maintenance Water Administrator Water Control Systems Manager Water Operations Superintendent Assistant Water Operations Superintendent Water Control Systems Engineer Management Assistant Senior Engineering Associate Facility and Equipment Maintenance Specialist Fleet Services Supervisor Safety Specialist Utility Technician Planner Scheduler Electronics Technician Supervisor Electrician Electronics Technician Senior Heavy Equipment Mechanic Water Operations Supervisor Water Services Supervisor Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 12.00 2.00 -0- 12.00 2.00 -0- 14.00 2.00 1.00 14.00 2.00 1.00 1.00 2.00 3.00 9.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 14.00 3.00 -05.00 4.00 3.00 6.00 3.00 2.00 2.00 126.00 1.00 2.00 3.00 9.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 14.00 3.00 -05.00 4.00 3.00 6.00 3.00 2.00 2.00 126.00 1.00 1.00 2.00 9.00 1.00 11.00 2.00 6.00 3.00 16.00 4.00 13.00 4.00 1.00 4.00 4.00 4.00 6.00 2.00 1.00 2.00 123.00 1.00 1.00 2.00 9.00 1.00 11.00 2.00 6.00 3.00 16.00 4.00 13.00 4.00 1.00 4.00 4.00 4.00 6.00 2.00 1.00 2.00 123.00 1.00 1.00 6.00 -01.50 1.00 1.00 1.00 1.00 1.00 61.00 -01.00 6.00 4.00 9.00 12.00 1.00 1.00 1.00 6.00 -01.50 1.00 1.00 1.00 1.00 1.00 61.00 -01.00 6.00 4.00 9.00 12.00 1.00 1.00 1.00 5.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00 65.00 3.00 -06.00 4.00 5.00 13.00 -0- 1.00 1.00 5.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00 65.00 3.00 -06.00 4.00 5.00 13.00 -0- D-214 TUCSON WATER Water Maintenance (Continued) Management Analyst Senior Fleet Technician Cable Tool Driller Corrosion Control Technician Disinfection Technician Equipment Operation Specialist Lead Maintenance Mechanic Office Supervisor Pest Control Specialist Senior Utility Service Worker Stores Supervisor Lead Water Meter Repairer Welder Lead Well Maintenance Mechanic Maintenance Mechanic Water Meter Repairer Water Service Locator Well Maintenance Mechanic Account Clerk Supervisor Administrative Assistant Utility Service Worker Customer Service Representative Secretary Senior Account Clerk Senior Storekeeper Water Communications Operator Program Total Water Quality and Operations Water Administrator Engineering Manager Water Program Supervisor Water Operations Superintendent Water Quality Laboratory Supervisor Inspection Supervisor Project Manager Water Control Systems Engineer Chemist Supervisor Environmental Scientist Management Assistant Environmental Inspector Information Technology Specialist Systems Analyst Chemist Planner Scheduler Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 1.00 -01.00 2.00 4.50 17.00 -01.00 2.00 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 1.00 2.00 3.00 1.00 1.00 2.00 4.00 4.00 187.00 1.00 -01.00 2.00 4.50 17.00 -01.00 2.00 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 1.00 2.00 3.00 1.00 1.00 2.00 4.00 4.00 187.00 -01.00 1.00 3.00 -017.00 1.00 1.00 2.00 2.00 1.00 -02.00 5.00 2.00 -011.00 4.00 -03.00 1.00 1.00 1.00 3.00 6.00 4.00 185.00 -01.00 1.00 3.00 -017.00 1.00 1.00 2.00 2.00 1.00 -02.00 5.00 2.00 -011.00 4.00 -03.00 1.00 1.00 1.00 3.00 6.00 4.00 185.00 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 1.00 2.00 1.00 7.00 4.00 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 1.00 2.00 1.00 7.00 4.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 0.50 4.00 3.00 1.00 1.00 2.00 1.00 8.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 0.50 4.00 3.00 1.00 1.00 2.00 1.00 8.00 1.00 D-215 TUCSON WATER Water Quality and Operations (Continued) Water Plant Supervisor Disinfection Technician Lead Maintenance Mechanic Cross Connection Control Specialist Water Quality Analyst Water System Operator Water Treatment Plant Operator Administrative Assistant Senior Account Clerk Program Total Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 3.00 0.50 4.00 5.00 6.00 17.00 4.00 3.00 1.00 76.50 3.00 0.50 4.00 5.00 6.00 17.00 4.00 3.00 1.00 76.50 3.00 2.00 3.00 5.00 6.00 17.00 4.00 3.00 1.00 73.50 3.00 2.00 3.00 5.00 6.00 17.00 4.00 3.00 1.00 73.50 547.00 547.00 547.50 547.50 D-216 NON-DEPARTMENTAL OPERATING: CAPITAL: TOTAL: $ 98,904,100 900,000 $ 99,804,100 GENERAL EXPENSE DEBT REFINANCING DEBT REPAYMENTS CONTRACTS for SERVICES or FUNDING SUPPORT PROGRAM ALLOCATION FINANCING PLAN General Obligation Bond Debt Service Fund 30% Other* 2% Street and Highway Bond Debt Service Fund 18% Debt Repayments 75% Contracts for Services or Funding Support 5% General Expense 20% General Fund 50% *Other includes Capital Improvement Program (1%), Tucson Convention Center Fund (1%), Highway User Revenue Fund (<1%), Other Federal Grants Fund (<1%), and Special Assessment Fund (<1%). D-217 D-218 NON-DEPARTMENTAL The Non-Departmental category contains program budgets that are not associated with any specific department. Its programs are General Expense, Debt Refinancing, Debt Repayments, and Contracts for Services or Funding Support. TOTAL BUDGET Operating Capital Department Total CHARACTER OF EXPENDITURES Retiree Benefits Services Supplies Equipment Debt Service Refunding Operating Total Capital Improvement Program Department Total FUNDING SOURCES General Fund Capital Improvement Fund Civic Contributions Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Internal Service Fund: Fleet Services Internal Service Fund: Self Insurance Other Federal Grants Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Tucson Convention Center Fund Department Total Capital Improvement Program Department Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 113,811,104 2,302,559 $ 116,113,663 $ 103,176,640 1,000,000 $ 104,176,640 $ 116,831,300 1,000,000 $ 117,831,300 $ 98,904,100 900,000 $ 99,804,100 $ 8,371,819 16,698,969 16,395 45,465 50,826,137 37,852,319 $ 113,811,104 2,302,559 $ 116,113,663 $ 8,452,370 23,769,140 11,650 -057,737,480 13,206,000 $ 103,176,640 1,000,000 $ 104,176,640 $ 8,429,370 23,776,850 16,180 -057,402,900 27,206,000 $ 116,831,300 1,000,000 $ 117,831,300 $ 8,387,800 15,832,570 11,650 -074,672,080 -0$ 98,904,100 900,000 $ 99,804,100 $ 38,687,431 341,461 43,000 28,097,255 $ 51,769,610 -0-028,472,500 $ 65,954,660 -0-028,826,400 $ 49,559,400 -0-029,825,210 271,315 46 -0976,963 581,303 43,288,919 100,580 -02,460,630 947,370 521,610 17,588,650 100,580 -02,460,630 947,370 522,860 16,703,110 100,580 -0-084,000 509,320 17,509,900 1,287,918 $ 113,811,104 2,302,559 $ 116,113,663 1,315,690 $ 103,176,640 1,000,000 $ 104,176,640 1,315,690 $ 116,831,300 1,000,000 $ 117,831,300 1,315,690 $ 98,904,100 900,000 $ 99,804,100 D-219 NON-DEPARTMENTAL SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $98,904,100 reflects a decrease of $4,272,540 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase to debt service principal and interest payments Increase in General Fund capacity to cover retiree medical insurance costs Increase in capacity to cover animal care services contract costs Increase for Gem Show support Increase to cover Plaza Depot contract costs Decrease to Rio Nuevo lease payment Decrease due to Mercado HOA maintenance Decrease in memberships Decrease of funding to Tucson Pima Arts Council Decrease due to transfer of Civic Events funding to Visit Tucson Decrease due to elimination of funding to YMCA Decrease of capacity for consultants Transfer of contingency to Parks and Recreation maintenance Decrease in Federal grant capacity to cover medical insurance costs of employees Decrease in WR Grace lawsuit capacity Decrease in General Fund capacity set aside for compensation Total $ 3,728,600 882,800 200,000 100,000 38,500 (1,260) (20,000) (26,300) (51,660) (84,210) (88,410) (304,110) (500,000) (947,370) (2,460,630) (4,738,490) $ (4,272,540) OPERATING PROGRAMS GENERAL EXPENSE: This program area provides centralized budget capacity and accounting and management control for expenditures that are not directly associated with City department programs. Projected Revenue Sources General Fund General Fund: Restricted Civic Contributions Fund Internal Service Fund: Self Insurance Other Federal Grants Fund Tucson Convention Center Fund Program Total Character of Expenditures Budget Capacity - Salaries Retiree Benefits Services Supplies Equipment Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 18,124,076 235,493 43,000 -0947,370 1,287,918 $ 20,637,857 $ 22,707,790 200,000 -02,460,630 947,370 1,315,690 $ 27,631,480 $ 22,470,540 200,000 -0-0947,370 1,315,690 $ 24,933,600 $ 18,138,930 200,000 -0-0-01,315,690 $ 19,654,620 $ $ 4,738,490 8,452,370 14,428,970 11,650 -0$ 27,631,480 $ 4,738,490 8,429,370 11,749,560 16,180 -0$ 24,933,600 $ -08,371,819 12,204,178 16,395 45,465 $ 20,637,857 D-220 -08,387,800 11,255,170 11,650 -0$ 19,654,620 NON-DEPARTMENTAL DEBT REFINANCING: This program area carries the capacity for the potential refinancing (refunding) of existing debt to lower interest payments and extend the repayment period. Accounting principles and state budget law require that the City record the principal amount of the refinancing as an expenditure. For Fiscal Year 2014, the City anticipates refinancing certificates of participation. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Projected Revenue Sources General Fund: Restricted Street and Highway Bond Debt Service Fund Program Total -037,852,319 $ 37,852,319 $ 13,206,000 -0$ 13,206,000 $ 27,206,000 -0$ 27,206,000 $ -0-0-0- Character of Expenditures Refunding $ 37,852,319 $ 13,206,000 $ 27,206,000 $ -0- $ Adopted FY 2015 $ DEBT REPAYMENTS: This program area (also referred to as Debt Service) contains debt issuance and repayment expenditures for equipment, vehicle, and facility financing needs of general government City departments. The Environmental Services and Tucson Water departments budget for their own debt service needs. The financing methods used are general obligation bonds, the street and highway user revenue bonds, lease/purchases, and certificates of participation. Projected Revenue Sources General Fund General Fund: Restricted General Obligation Bond Debt Service Fund Highway User Revenue Fund Internal Service Fund: Fleet Services Other Federal Grants Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Program Total $ 16,510,605 -028,097,255 170,735 46 29,593 581,303 5,436,600 $ 50,826,137 $ 10,114,730 1,039,990 28,472,500 -0-0-0521,610 17,588,650 $ 57,737,480 $ 10,310,540 1,039,990 28,826,400 -0-0-0522,860 16,703,110 $ 57,402,900 $ 25,697,870 1,045,780 29,825,210 -0-084,000 509,320 17,509,900 $ 74,672,080 Character of Expenditures Debt Service $ 50,826,137 $ 57,737,480 $ 57,402,900 $ 74,672,080 CONTRACTS for SERVICES or FUNDING SUPPORT: This program area provides funding for organizations that support the Mayor and Council’s priorities. Specific organizations and their annual allocations are listed on the following page. Some of the funding is included in the City Manager's Office and the Housing and Community Development Department. Projected Revenue Sources General Fund General Fund: Restricted Highway User Revenue Fund Program Total $ 4,394,211 -0100,580 $ 4,494,791 $ 4,501,100 -0100,580 $ 4,601,680 $ 4,727,590 -0100,580 $ 4,828,170 $ 4,323,320 153,500 100,580 $ 4,577,400 Character of Expenditures Services $ 4,494,791 $ 4,601,680 $ 4,828,170 $ 4,577,400 D-221 NON-DEPARTMENTAL CONTRACTS for SERVICES or FUNDING SUPPORT (General Fund) Arts and Cultural Enrichment1 Tucson-Pima Arts Council (TPAC) Program Total Civic/Special Community Events1 Fort Lowell Soccer Shootout Southern Arizona Regional Science and Engineering Fair Tucson Rodeo Parade Program Total Adopted FY 2014 Adopted FY 2015 $ 401,660 $ 401,660 $ 350,000 $ 350,000 $ 10,410 3,800 70,000 $ 84,210 Other1 Access Tucson YMCA (Jacobs, Lighthouse, and Mulcahy) Program Total $ $ -0-0-0-0- $ 303,500 88,410 $ 391,910 $ 303,500 -0$ 303,500 Payments to Other Governments1 Pima Animal Care Center2 Pima Association of Governments3 Victim Witness Program Total $ 3,420,030 98,420 24,900 $ 3,543,350 $ 3,700,000 98,420 24,900 $ 3,823,320 Human Services RFPs Allocation4 $ 1,464,910 $ 1,129,000 $ Economic and Workforce Development5 Downtown Tucson Partnership Business Improvement District Metropolitan Education Commission Visit Tucson6 Requests for Proposals Program Total $ 365,000 19,570 2,976,178 600,000 $ 3,960,748 365,000 19,570 3,062,830 500,000 $ 3,947,400 Total Contractual/Support Allocations $ 9,846,788 $ 9,553,220 1Funding is in the Non-Departmental budget. is paid out for actual services rendered; revenues received for fees and licensing offset the expenditures. These amounts reflect an estimate of the full year payments. 3Additional funding is also in the Tucson Water Department’s budget ($99,000) and in the Highway User Revenue Fund ($100,580) which is budgeted in Non-Departmental for this purpose. 4Funding is in the Housing and Community Development Department budget. 5Funding is in the City Manager’s Office budget. 6Fiscal Year 2014 funding reflects the actual contract allocation made to Visit Tucson based on Fiscal Year 2013 transient occupancy tax (t.o.t.) collections. Fiscal Year 2015 reflects an estimate of the allocation to the Visit Tucson based on a projection of Fiscal Year 2014 t.o.t collections. 2Funding D-222 PENSION SERVICES OPERATING: POSITION TOTAL: $71,372,230 4.00 ADMINISTRATION DISBURSEMENTS FINANCING PLAN PROGRAM ALLOCATION Disbursements 93% TSRS Pension Fund 100% Administration 7% D-223 D-224 PENSION SERVICES MISSION STATEMENT: To assist Tucson Supplemental Retirement System (TSRS) members with planning for a secure retirement; and provide monthly retirement benefits that supplement social security benefits and personal investment savings of our members and their beneficiaries. Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 4.00 4.00 4.00 4.00 $ 69,371,303 $ 69,955,150 $ 69,999,310 $ 71,372,230 $ 442,865 2,825,817 61,996,884 4,091,602 14,135 $ 69,371,303 $ 480,330 2,550,000 62,500,000 4,397,570 27,250 $ 69,955,150 $ 473,800 2,600,000 62,500,000 4,378,260 47,250 $ 69,999,310 $ $ 69,371,303 $ 69,955,150 $ 69,999,310 $ 71,372,230 POSITION RESOURCES Administration TOTAL BUDGET Operating CHARACTER OF EXPENDITURES Salaries and Benefits TSRS Refunds Retiree and Beneficiary Payments Services Supplies Department Total FUNDING SOURCES TSRS Pension Fund 477,740 2,650,000 63,965,000 4,252,240 27,250 $ 71,372,230 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2015 of $71,372,230 reflects an increase of $1,417,080 from the Fiscal Year 2014 Adopted Budget. Changes include: Increase in retirement benefit payments Increase in projected Tucson Supplemental Retirement System refunds Decrease in consultants and miscellaneous professional services Total D-225 $ 1,465,000 100,000 (147,920) $ 1,417,080 PENSION SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area administers the pension benefits for non-public safety City employees and retirees. Projected Revenue Sources TSRS Pension Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2013 Adopted FY 2014 Estimated FY 2014 Adopted FY 2015 $ 4,548,602 $ 4,905,150 $ 4,899,310 $ 4,757,230 $ $ $ $ 442,865 4,091,602 14,135 $ 4,548,602 480,330 4,397,570 27,250 $ 4,905,150 473,800 4,378,260 47,250 $ 4,899,310 477,740 4,252,240 27,250 $ 4,757,230 DISBURSEMENTS: This program area provides for the distribution of pension benefits to non-public safety City retirees and their beneficiaries, including transfers to and from other pension systems. Projected Revenue Sources TSRS Pension Fund $ 64,822,701 $ 65,050,000 $ 65,100,000 $ 66,615,000 Character of Expenditures Retiree and Beneficiary Payments TSRS Refunds Program Total $ 61,996,884 2,825,817 $ 64,822,701 $ 62,500,000 2,550,000 $ 65,050,000 $ 62,500,000 2,600,000 $ 65,100,000 $ 63,965,000 2,650,000 $ 66,615,000 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 POSITION RESOURCES Administration Human Resources Manager Lead Management Analyst Management Analyst Administrative Assistant Program Total 1.00 1.00 1.00 1.00 4.00 D-226 1.00 1.00 1.00 1.00 4.00 Section E Capital Improvement Program Section E Capital Improvement Program OVERVIEW of the FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM It is the practice of the City of Tucson to develop, maintain, and revise when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-year planning horizon (Fiscal Years 2015-2019) and identifies infrastructure and facility projects that the city will undertake during this timeframe as well as the funding sources available for projected expenditures. The objective of this overview is to give the reader a brief look into the CIP and contains the following financial and narrative information: Budget Highlights Capital Improvement Program Process Summary of Expenditures and Funding Sources Department Programs Impact on the Operating Budget BUDGET HIGHLIGHTS This proposed CIP totals $1.0 billion; $212.4 million is budgeted in the first year of the CIP and is a component of the Fiscal Year 2015 Adopted Budget. Notable projects include the following: Communications Center Expansion. Renovate and upgrade the Tucson Police and Tucson Fire Departments’ combined Emergency Communications Center located at the Thomas O. Price Service Center (TOPSC). Improvements include expanding the dispatch operations facility to allow for 20-year growth, replacing console and telephone switching, and upgrading the radio communications infrastructure used in public safety and medical dispatch operations. Total project costs are estimated to be $9.6 million with $3.2 million budgeted in Fiscal Year 2015. The project is funded by public safety impact fees, Pima County bonds, and miscellaneous federal grants. Compressed Natural Gas (CNG) Plant. Replace the existing aged CNG Plant with a new plant that has the equipment necessary to meet industry vehicle fueling standards and provide for backup emergency generator power to sustain plant operations in the event of a power outage. The project, when complete, will better serve both Sun Tran and Environmental Services’ planned expansion of the CNG Fleet. Completion of the full plant upgrade is contingent upon securing additional funding sources. Total project costs are estimated to be $13.4 million with $.6 million budgeted in Fiscal Year 2015. The project is funded with certificates of participation, Environmental Services user revenues, and Federal Grants. Hayden-Udall Prime Reservoir and Booster Upgrade. Design and construct a new reservoir and booster station at the Hayden-Udall Water Treatment Plant to allow for redundant ability to move Clearwater source water into the central distribution system when the Snyder Hill Pump Station (SHPS) is not available. The current supply is provided through a single point, which includes the Hayden-Udall Plant, Snyder Hill Pump Station, and Clearwell Reservoir. Total project costs are estimated to be $16.8 million with $0.9 million budgeted in Fiscal Year 2015. The project is funded from Tucson Water User Revenues and Water Obligation and Bonds. Street Improvements: Proposition 409. Restore, repair, and resurface streets inside Tucson City limits with the $100 million bond program approved by voters in November 2012. Street resurfacing will be over a five-year period and approximately 85% of bond funds will be allocated to major streets and 15% will be allocated to neighborhood streets. All work will be competitively bid out to private sector contractors. Total projects costs are estimated to be $99.0 million with $19.8 million budgeted in Fiscal Year 2015 ($1.0 million is for the cost of bond issuance). E-1 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Tenth Avenue Maintenance Facility. Design and construct improvements at the Environmental Services Container Maintenance Facility located at South Tenth Avenue. Improvements include demolition, earthwork, infrastructure, drainage, and installation of a new building. Project design began October 2013. The construction phase is scheduled Fiscal Year 2016 through Fiscal Year 2018. Safety improvements are necessary to the vacant, former transfer station building. A new facility is needed for the welding, storage and operations of the container maintenance staff. Total project costs are estimated to be $3.9 million with $0.2 million budgeted in Fiscal Year 2015. The project is funded from the Environmental Services Fund. CAPITAL IMPROVEMENT PROGRAM PROCESS Defining a Capital Improvement To be included in the CIP, projects need to meet one of the following criteria: Construction of a new City asset or expansion of an existing city-owned facility, including preliminary planning and surveys, cost of land, staff and contractual services for design and construction, and related furnishings and equipment. Initial acquisition of a major equipment system, which will become a City asset at a cost of $100,000 or more and a useful life of at least six years. Major renovation or rehabilitation of an existing City-owned facility that requires an expenditure of $100,000 or more and will extend the life of the original City asset. Exceptions have been made for inclusion of a few projects that do not meet the above criteria (SunTran buses and SunVan paratransit vans) to make the planning, funding, and acquisition of these purchases more visible to the public and the governing body. Steps from Submittal to Approval In December 2013, the CIP process began with the Office of Budget and Internal Audit providing direction and guidelines to department liaisons for the upcoming CIP. Departments were given approximately five weeks to develop their CIP requests based on their assessment of needs, citizen committee input, and existing bond authorizations and grant awards. Departments were directed to include only projects with secured funding. Exceptions were made for annual federal grant appropriations from the Federal Transit Administration, other pending awards that would require budget capacity (e.g., any non-federal grant or contribution), and future enterprise revenue bonds. Department requests were reviewed by the Office of Budget and Internal Audit and applicable revisions were made. The proposed CIP was presented to the Mayor and Council on April 23, 2014, along with the Recommended Fiscal Year 2015 budget. The first year of the CIP is included as part of the City’s recommended budget which was reviewed and discussed by the Mayor and Council at Study Sessions in April and May. Two public hearings were held prior to the adoption of the Fiscal Year 2015 budget on June 3rd. SUMMARY of EXPENDITURES and FUNDING SOURCES Only funded projects, except as noted earlier, are presented in this five-year CIP. The objective is to clarify for the community what the City can do to meet its needs with the limited funds available. Expenditures The proposed Five-Year CIP for Fiscal Years 2015 through 2019 totals $1.0 billion. The majority of the projects are in the Public Utilities category, which includes Environmental Services and Tucson Water. E-2 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Five-Year CIP Summary of Expenditures Adopted Year 1 FY 2015 (in $000s) Community Enrichment and Development Public Safety and Justice Services Public Utilities Support Services Non-Departmental: General Expense Total $ 121,015.5 4,165.5 85,748.0 568.8 900.0 $ 212,397.8 Proposed FiveYear Program $ 660,217.7 6,965.5 335,114.0 13,051.6 900.0 $ 1,016,248.8 This five-year CIP is $207.5 million more than the $808.8 million approved five-year CIP for Fiscal Years 2014 through 2018. The increase is primarily due to projects funded by the RTA in the outlying years. Fiscal Year 2015 includes $51.7 million carried forward for project expenditures not made as planned during Fiscal Year 2014 and $160.7 million in new funding. The CIP presumes that all of the Fiscal Year 2015 budget will be spent in that year. CIP expenditures decrease slightly after Fiscal Year 2015 from $212.4 million in Fiscal Year 2015 to $202.5 million by Fiscal Year 2019. For a summary of expenditures by department and fiscal year, see Table I, Five-Year CIP Summary by Department on page E-8. E-3 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Funding Sources This five-year program of $1.0 billion is funded primarily from Capital Projects Funds. Five-Year CIP Summary of Funding Sources Adopted Year 1 FY 2015 (in $000s) Capital Projects Funds Enterprise Funds General Fund Special Revenue Funds Total $ 82,755.9 86,043.8 900.0 42,698.1 $ 212,397.8 Proposed FiveYear Program $ 571,163.0 340,787.5 900.0 103,398.3 $ 1,016,248.8 Capital Projects Funds. This category, which includes the City bond funds, is 56% of the five-year CIP. These funds will provide $571.2 million over the next five years. RTA funds of $379.1 million account for the largest portion of this category. Next are 2014 General Obligation Street Bonds of $79.1 million. Pima County bonds will provide $39.1 million. Capacity of $38.9 million was added for road and regional park improvements along with $11.4 million from regional Highway User Revenue Funds (HURF) distributed by the Pima Association of Governments (PAG). Certificates of Participation (COPs) account for $20.4 million and also included is $3.2 million in Public Safety impact fees. Enterprise Funds. Enterprise Funds total $340.8 million or 34% of the five-year CIP. Environmental Services totals $23.4 million. Tucson Water accounts for the remaining $317.4 million: $126.1 million from user revenues, $50.5 million from Water’s Obligation funds, and $140.8 from future Water Revenue Bonds. General Fund. This category totals $0.9 million or less than 1% of the five-year CIP and is funding citywide technology improvements. Special Revenue Funds. This category totals $103.4 million or 10% of the five-year CIP. Included in this category are federal grants of $93.0 million. The General Fund provides $9.7 million for Mass Transit. The remaining $0.7 million comes from civic contributions and the City’s HURF allocation. For more detail on funding sources, see Table II, Five-Year CIP Summary by Funding Source beginning on page E-9. E-4 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM DEPARTMENT PROGRAMS Programs are briefly presented in this section by departments which are listed alphabetically within their budget reporting categories, also known as service areas: Community Enrichment and Development, Public Safety and Justice Services, Public Utilities, and Non-Departmental. For a further listing of the projects by departments see pages E-17 through E-31. Community Enrichment and Development The Community Enrichment and Development category, which accounts for 65% of the total five-year CIP, contains projects managed by Housing and Community Development, Parks and Recreation, and Transportation. Housing and Community Development. This department’s five-year program of $0.9 million consists of three projects. Funding is provided by the Community Development Block Grant Fund. Parks and Recreation. Parks’ five-year CIP of $4.7 million contains 12 projects. These projects are funded primarily from revenue from impact fees of $4.4 million. Civic contributions and Pima County bonds provide for the remaining $0.3 million. These funds provide for a wide range of projects: improvements at regional parks, urban greenway improvements, and amenities at neighborhood parks. Transportation. The five-year Transportation program of $654.6 million includes three program areas: Public Transit for $76.9 million, Streets for $575.3 million, and Traffic Signals for $2.4 million. Because there are insufficient funds to meet all of Transportation's needs, this CIP allocates available funding to the highest priority projects. E-5 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM The largest funding source for Transportation's projects is the funding from the RTA plan which totals $379.1 million. General Obligation Street Bonds total $79.1 million. Federal funding provides another significant portion totaling $88.1 million: $53.2 million for transit projects and $34.9 million for street projects. Other funding sources are Pima County bond funds of $39.1 million, certificates of participation of $13.0 million, regional HURF from PAG of $2.9 million, city HURF of $0.5 million, Capital Agreement funds of $8.6 million, and impact fee revenues of $34.5 million. The remaining $9.7 million is from the General Fund for Mass Transit, which is used as the local match for federal transit grants. Public Safety and Justice Services The Public Safety and Justice Services category, which accounts for 1% of the total five-year CIP, contains projects managed by City Court and Tucson Fire. City Court. City Court’s five-year program of $3.8 million consists of one project, Court building remodel. This project is funded with certificates of participation in the Capital Improvement Fund. Tucson Fire. Tucson Fire's five-year program of $3.2 million consists of one project, the Communications Center expansion. This project is funded with revenue from public safety impact fees in the amount of $3.2 million. Public Utilities The Public Utilities category, which accounts for 33% of the total five-year CIP, contains projects managed by Environmental Services and Tucson Water. Environmental Services. The department's five-year program of seven projects totals $17.7 million. Environmental Services’ CIP is funded from Environmental Service revenues. Tucson Water. The five-year Tucson Water CIP of $317.4 million includes $286.9 million of improvements to the potable water system and $30.5 million of improvements for the reclaimed water system. Tucson Water's CIP is funded with future water revenue bond authorization of $140.8 million, operation funds of $126.1 million, 2013 Revenue Obligation funds of $8.7 million, and 2014 Revenue Obligation funds of $41.8 million. Support Services The Support Services category, which accounts for less than 1% of the total five-year CIP, contains one project managed by General Services. General Services. The five-year General Services program of $13.1 million consists of one project, Compressed Natural Gas (CNG) fueling upgrade. General Services’ CIP is funded with certificates of participation in the Capital Improvement Fund, Environmental Services Funds, and Federal Grant Funds. Non-Departmental The Non-Departmental category, which accounts for less than 1% of the total five-year CIP, contains one project that is budgeted here because it is beyond the oversight scope of a single department. The Technology Improvements Project will convert the City’s multiple enterprise-related computer systems into a single Enterprise Resource Planning (ERP) system. This project is funded by the General Fund. E-6 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM IMPACT on the OPERATING BUDGET The completion of many capital projects is the beginning of recurring costs for the operating budget. Operating and Maintenance (O&M) impacts from projects in this five-year CIP total $0.4 million for Fiscal Year 2015, increasing to $0.5 million for Fiscal Year 2019. The General Fund O&M impacts in Fiscal Year 2015 are for the opening of new or expanded facilities. For summaries and project detail of O&M impacts by department and funding source over the next five years, see Table III, Summary of CIP Impact on the Operating Budget on page E-11. SUMMARY TABLES Table I, Summary by Department (page E-8). Table II, Summary by Funding Source (page E-9). Table III, Summary of CIP Impact on the Operating Budget (page E-11). Table IV, Projects with Pima County Bond Funding (E-16). E-7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table I. Summary by Department ($000) Adopted Year 1 FY 2015 Community Enrichment and Development Housing and Community Development Parks and Recreation Transportation Subtotal Public Safety and Justice Services City Court Tucson Fire Subtotal Public Utilities Environmental Services Tucson Water Subtotal Support Services General Services $ 415.5 Year 2 FY 2016 $ Projected Requirements Year 3 Year 4 FY 2017 FY 2018 315.5 $ 180.0 $ Five Year Total Year 5 FY 2019 -0- $ -0- $ 2,023.4 118,576.6 1,882.9 127,097.7 714.4 124,335.3 71.4 133,630.8 $ 121,015.5 $129,296.1 $ 125,229.7 $ 133,702.2 $ 1,000.0 3,165.5 $ 2,400.0 $ -0- 400.0 $ -0- -0- $ -0- -0-0- $ 3,800.0 3,165.5 $ 4,165.5 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 6,965.5 $ 9,459.0 76,289.0 512.0 $ 7,104.0 $ 660.0 $ -058,966.0 71,309.0 59,311.0 51,504.0 $ 17,735.0 317,379.0 $ 85,748.0 $ $ 59,478.0 $ 78,413.0 $ 59,971.0 50.0 150,924.2 911.0 4,742.1 654,564.6 $ 150,974.2 $ 660,217.7 $ 51,504.0 $ 335,114.0 $ 568.8 $ 12,413.1 $ 69.7 $ -0- $ -0- $ 13,051.6 Subtotal $ 568.8 $ 12,413.1 $ 69.7 $ -0- $ -0- $ 13,051.6 Non-Departmental General Expense $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 Subtotal $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 Total $ 212,397.8 $203,587.2 E-8 $ 204,112.4 $ 193,673.2 $202,478.2 $ 1,016,248.8 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2015 Capital Projects Funds 2013 General Obligation Street Bonds Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Impact Fee Fund: Central District Impact Fee Fund: East District Impact Fee Fund: Southeast District Impact Fee Fund: Southlands District Impact Fee Fund: West District Public Safety Impact Fee Fund Regional Transportation Authority Fund Subtotal Enterprise Funds 2013 Water Revenue System Obligation Fund 2014 Water Revenue System Obligation Fund Environmental Services Fund Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Subtotal Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 Five Year Total Year 5 FY 2019 $ 19,780.0 $ 19,780.0 $ 19,780.0 $ 19,780.0 $ -0- $ 79,120.0 2,554.1 416.2 350.0 16,630.0 8,540.0 22,000.0 -0-0- -0-0- 11,444.1 39,046.2 14,100.0 1,098.4 1,392.9 1,726.5 5,812.9 1,932.8 1,269.3 149.1 469.7 3,813.5 2,357.2 -0- -03,000.0 1,500.0 5,000.0 -06,052.9 -0-0- 20,382.6 15,897.6 6,519.4 6,875.6 103.3 803.6 664.4 21.4 -0- 1,592.7 21.0 3,165.5 38,398.0 3,335.3 -062,692.5 3,300.0 -056,737.6 200.0 -0100,663.5 1,200.0 -0120,571.4 8,056.3 3,165.5 379,063.0 $ 82,755.9 $112,755.5 $117,662.4 $130,164.9 $ 8,700.0 $ $127,824.3 $ 571,163.0 -0- $ -0- $ -0- $ -0- $ 8,700.0 41,809.0 -0- -0- -0- -0- 41,809.0 9,754.8 -025,780.0 5,889.7 35,352.0 23,614.0 7,104.0 43,005.0 28,304.0 660.0 39,222.0 20,089.0 -023,189.0 28,315.0 23,408.5 140,768.0 126,102.0 $ 86,043.8 $ 64,855.7 $ 78,413.0 $ 59,971.0 $ 51,504.0 $ 340,787.5 General Fund $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 Subtotal $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 E-9 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2015 Special Revenue Funds Civic Contributions Fund Community Development Block Grant Fund Federal Highway Administration Grants Highway User Revenue Fund Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Subtotal Total $ Year 2 FY 2016 50.0 $ 415.5 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 50.0 $ 315.5 50.0 $ 180.0 Five Year Total Year 5 FY 2019 50.0 $ -0- 50.0 -0- $ 250.0 911.0 20,317.8 6,454.0 5,155.0 -0- 3,000.0 34,926.8 260.3 2,520.0 19,134.5 169.0 2,678.1 16,309.4 40.5 390.0 2,221.5 25.0 466.6 2,995.7 5.0 3,677.7 16,417.2 499.8 9,732.4 57,078.3 $ 42,698.1 $ 25,976.0 $ 8,037.0 $ 3,537.3 $ 212,397.8 $203,587.2 $ 204,112.4 E-10 $ 23,149.9 $ 103,398.3 $ 193,673.2 $202,478.2 $ 1,016,248.8 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Summary of CIP Impact on the Operating Budget ($000) Adopted Year 1 FY 2015 Year 2 FY 2016 Projected Requirements Year 3 Year 4 Year 5 FY 2017 FY 2018 FY 2019 Five Year Total SERVICE AREA/IMPACT Community Enrichment and Development Parks and Recreation Transportation $ 22.5 $ 212.0 35.0 $ 274.0 35.7 $ 282.5 36.5 $ 315.5 36.5 $ 166.2 315.5 1,399.5 $ 234.5 $ 309.0 $ 318.2 $ 352.0 $ 352.0 $ 1,565.7 $ 173.1 $ 176.4 $ 179.9 $ 183.5 $ 187.3 $ 900.2 Subtotal $ 173.1 $ 176.4 $ 179.9 $ 183.5 $ 187.3 $ 900.2 Total $ 407.6 $ 485.4 $ 498.1 $ 535.5 $ 539.3 $ 2,465.9 General Fund $ 195.6 $ 211.4 $ 215.6 $ 220.0 $ 223.8 $ 1,066.4 Subtotal $ 195.6 $ 211.4 $ 215.6 $ 220.0 $ 223.8 $ 1,066.4 $ 182.0 $ -030.0 244.0 $ -030.0 252.5 $ -030.0 265.5 $ 20.0 30.0 265.5 20.0 30.0 $ 1,209.5 40.0 150.0 Subtotal $ 212.0 $ 274.0 $ 282.5 315.5 315.5 $ 1,399.5 Total $ 407.6 $ 485.4 $ 498.1 $ Subtotal Public Safety and Justice Services Tucson Fire SOURCE OF FUNDS SUMMARY Special Revenue Funds Highway User Revenue Fund Mass Transit Fund RTA Fund E-11 $ $ 535.5 $ 539.3 $ 2,465.9 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Parks and Recreation: CIP Impact on the Operating Budget ($000) The impact of this five-year CIP on future operating budgets is estimated to be $22,500 in Fiscal Year 2015, increasing to $36,500 by Fiscal Year 2019 for a five-year total of $166,200. When the following projects in the CIP are completed, they will require funding for annual operations. The estimated impact of these projects on the operating budget over the next five years is shown in the table below. Year 1 Year 2 Year 3 Year 4 Year 5 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 $ 22.5 $ 22.9 $ 23.4 $ 23.9 $ 23.9 Project Name Arroyo Chico Urban Path: Campbell/Parkway -0- South Central Community Park, Phase I Total Source of Funds Summary General Fund 12.1 $ 22.5 $ $ 22.5 $ 35.0 12.3 $ 35.0 $ E-12 35.7 12.6 $ 35.7 $ 36.5 Five Year Total $ 116.6 12.6 49.6 $ 36.5 $ 166.2 36.5 $ 36.5 $ 166.2 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Transportation: CIP Impact on the Operating Budget ($000) The impact of this five-year CIP on future operating budgets (O&M) is estimated to be $1.4 million over the five year period, with the majority of costs attributed to state shared HURF revenues. RTA revenues and Federal Transit Administrative grants are also expected to fund O&M costs. When the following projects in the CIP are completed, they will require funding for annual operations. The estimated impact of these projects on the operating budget over the next five years is shown in the table below. Project Name 22nd Street: I-10 to Tucson Boulevard Barraza-Aviation Downtown Links, Phase I Campbell Avenue Revitalization CNG Fueling System Columbus Corridor Pedestrian Path Communication System Improvements Copper Street Bike Boulevard Fifth Street Bike Boulevard Five Points Transportation Enhancement Gila Panther Tracks Safe Routes to School Glenn Street Transportation Enhancement Grant: Oracle to Stone Houghton Road: Broadway Intersection Improvements Houghton Road: Irvington to Valencia Kolb Road Connection to Sabino Canyon Kolb/University of Arizona Science and Tech Park Signal Liberty Avenue Bicycle Boulevard Park and Ride Lot - Houghton Park Avenue Transportation Enhancement Pima Street Pedestrian Pathway Enhancements Regional Transportation Authority Hawks Regional Transportation Data Network Rio Vista Safe Routes to School Robison Safe Routes to School Speedway and Sixth Avenue Signal Upgrades Speedway: Camino Seco to Houghton Five Year 1 Year 2 Year 3 Year 4 Year 5 Year FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Total $ -0- $ 10.0 $ 10.0 $ 10.0 $ 10.0 $ 40.0 -0- 10.0 10.0 10.0 10.0 40.0 -0-0-060.0 5.0 -00.5 60.0 5.0 -00.5 60.0 5.0 20.0 0.5 60.0 5.0 20.0 0.5 60.0 20.0 40.0 2.0 300.0 -0-0-0- -0-0-0- 0.5 0.5 5.0 -0-010.0 -0-010.0 0.5 0.5 25.0 -0- -0- 0.5 0.5 0.5 1.5 -0- 1.0 1.0 1.0 1.0 4.0 10.0 -0- 10.0 5.0 10.0 5.0 10.0 5.0 10.0 5.0 50.0 20.0 -0- 20.0 20.0 20.0 20.0 80.0 2.0 2.0 2.0 2.0 2.0 10.0 1.0 1.0 1.0 1.0 1.0 5.0 -030.0 -0- -030.0 0.5 0.5 30.0 0.5 0.5 30.0 0.5 0.5 30.0 0.5 1.5 150.0 2.0 -0- 1.0 1.0 1.0 1.0 4.0 -0- 4.0 4.0 4.0 4.0 16.0 100.0 100.0 100.0 100.0 100.0 500.0 -0-01.0 -0-01.0 0.5 0.5 1.0 0.5 0.5 1.0 0.5 0.5 1.0 1.5 1.5 5.0 7.5 7.5 7.5 7.5 7.5 37.5 E-13 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Transportation: CIP Impact on the Operating Budget ($000) Project Name Stone Ave: Drachman and Speedway Improvements Treat Avenue Bike Boulevard Tucson Boulevard Multi-use Path Total Source of Funds Summary Highway User Revenue Fund Mass Transit Fund Regional Transportation Authority Fund Total Five Year 1 Year 2 Year 3 Year 4 Year 5 Year FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Total $ -0- $ 5.0 $ 5.0 $ 5.0 $ 5.0 $ 20.0 $ -00.5 212.0 $ -00.5 274.0 $ 0.5 0.5 282.5 $ -010.0 315.5 $ -010.0 315.5 $ 0.5 21.5 1,399.5 $ 182.0 $ -030.0 244.0 $ -030.0 252.5 $ -030.0 265.5 20.0 30.0 $ 265.5 20.0 30.0 $ 1,209.5 40.0 150.0 $ 212.0 274.0 282.5 315.5 $ 315.5 $ 1,399.5 $ E-14 $ $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Tucson Fire: CIP Impact on the Operating Budget ($000) When the following project in the CIP is completed, it will require funding for annual operations. The estimated impact of this project on the operating budget over the next five years is shown in the table below. Project Name Park Ajo Communications Center Renovation Source of Funds Summary General Fund Year 1 FY 2015 $ 173.1 Year 2 FY 2016 $ 176.4 Year 3 FY 2017 $ 179.9 Year 4 FY 2018 $ 183.5 Year 5 FY 2019 $ 187.3 Five Year Total $ 900.2 $ $ $ $ $ $ 173.1 176.4 E-15 179.9 183.5 187.3 900.2 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table IV. Projects with Pima County Bond Funding ($000) Adopted Year 1 FY 2015 Transportation 22nd Street: I-10 to Tucson Boulevard Broadway Boulevard: Euclid to Country Club Five Points Transportation Enhancement Houghton Road: Bridge Replacement Houghton Road: Union Pacific Railroad to I-10 Total $ $ -0- Year 2 FY 2016 $ -0- Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ 9,000.0 $ -0- Year 5 FY 2019 $ Five Year Total -0- $ 9,000.0 -0- 12,000.0 13,000.0 -0- -0- 25,000.0 416.2 -0- -0- -0- -0- 416.2 -0- 3,380.0 -0- -0- -0- 3,380.0 -0- 1,250.0 -0- -0- -0- 1,250.0 416.2 $ 16,630.0 $ 22,000.0 -0- $ 39,046.2 E-16 $ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM CITY COURT ($000) Project Name Court Building Remodel Total Source of Funds Summary Capital Improvement Fund Total Adopted Year 1 FY 2015 Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 400.0 -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ E-17 $ Year 5 FY 2019 Five Year Total FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ENVIRONMENTAL SERVICES ($000) Adopted Year 1 FY 2015 Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 Year 5 FY 2019 Five Year Total Project Name Los Reales Landfill Administration Building Los Reales Landfill East Property Acquisition Los Reales Landfill Entrance Facilities Los Reales Landfill Infrastructure Plan Los Reales Landfill Self Hauler Facility Los Reales Landfill Truck Wash and Scale Facility Tenth Avenue Maintenance Facility Total Source of Funds Summary Environmental Services Fund Total $ 1,260.0 $ -0- $ -0- $ -0- $ -0- $ 1,260.0 2,900.0 -0- -0- -0- -0- 2,900.0 3,229.0 344.0 -01,509.0 -0-0300.0 -0- -0-04,500.0 -0- -0-0-0-0- -0-0-0-0- 3,229.0 344.0 4,800.0 1,509.0 217.0 212.0 2,604.0 660.0 -0- 3,693.0 $ 9,459.0 $ 512.0 $ 7,104.0 $ 660.0 $ -0- $ 17,735.0 $ 9,459.0 $ 512.0 $ 7,104.0 $ 660.0 $ -0- $ 17,735.0 $ 9,459.0 $ 512.0 $ 7,104.0 $ 660.0 $ -0- $ 17,735.0 E-18 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL SERVICES ($000) Adopted Year 1 FY 2015 Project Name CNG Fueling Plant Upgrade Total Source of Funds Summary Capital Improvement Fund Environmental Services Fund Mass Transit Fund: Federal Grants Total Year 2 FY 2016 $ 568.8 $ 568.8 $ 12,413.1 $ -0295.8 273.0 $ 568.8 $ 12,414.1 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ 12,413.1 $ Year 5 FY 2019 Five Year Total 69.7 $ -0- $ -0- $ 13,051.6 $ 69.7 $ -0- $ -0- $ 13,051.6 $ 3,412.9 $ 5,377.7 3,623.5 69.7 -0-0- $ -0-0-0- $ -0-0-0- $ 3,482.6 5,673.5 3,896.5 69.7 $ -0- $ -0- $ 13,052.6 E-19 $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM HOUSING and COMMUNITY DEVELOPMENT ($000) Adopted Year 1 FY 2015 Project Name Community Development Block Grant Master CIP Neighborhood Stabilization: Acquisitions III Neighborhood Stabilization Program I Total Source of Funds Summary Community Development Block Grant Fund Total $ 200.0 Year 2 FY 2016 $ 100.0 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ 180.0 $ -0- Five Year Total Year 5 FY 2019 $ -0- $ 480.0 97.5 97.5 -0- -0- -0- 195.0 118.0 118.0 -0- -0- -0- 236.0 $ 415.5 $ 315.5 $ 180.0 $ -0- $ -0- $ 911.0 $ 415.5 $ 315.5 $ 180.0 $ -0- $ -0- $ 911.0 $ 415.5 $ 315.5 $ 180.0 $ -0- $ -0- $ 911.0 E-20 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2015 Project Name Arcadia Park, Phase I Arroyo Chico Urban Path: Country Club to Treat Christopher Columbus Park Expansion Parks Strategic Plan Purple Heart Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park Expansion, Phase 1 Reid Park Zoo Africa ExpansionElephant Shade Structure Projects South Central Community Park, Phase I Valencia and Alvernon Community Park, Phase I Valencia Corridor Land Acquisition, Phase I Total Source of Funds Summary Capital Improvement Fund Civic Contributions Fund Impact Fee Fund: Central Benefit District Impact Fee Fund: East Benefit District Impact Fee Fund: Southeast Benefit District Impact Fee Fund: Southlands Benefit District Impact Fee Fund: West Benefit District Total $ Year 2 FY 2016 245.5 $ 300.0 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 41.0 $ 107.5 -0-0- $ -0-0- Five Year Total Year 5 FY 2019 $ -0-0- $ 286.5 407.5 21.0 35.3 -0- -0- -0- 56.3 278.7 327.2 90.0 148.1 -0-0- -0-0-0- -0-0-0- -0-0-0- 426.8 327.2 90.0 408.4 100.0 310.6 -0- -0-0- -0-0- -0-0- 719.0 100.0 50.0 99.3 50.0 534.9 50.0 -0- 50.0 -0- 50.0 -0- 250.0 634.2 53.3 200.0 200.0 -0- -0- 453.3 50.0 455.5 464.4 21.4 -0- 991.3 $ 2,023.4 $ 1,882.9 $ 714.4 $ 71.4 50.0 $ 4,742.1 100.0 $ 50.0 798.4 -0- $ 50.0 432.8 -0- $ 50.0 -0- 524.2 412.1 -0- -0- -0- 936.3 426.5 149.1 -0- -0- -0- 575.6 103.3 803.6 664.4 21.4 -0- 1,592.7 21.0 35.3 -0- -0- -0- 56.3 $ 2,023.4 $ 1,882.9 714.4 $ 71.4 50.0 $ 4,742.1 $ E-21 $ $ -0- $ 50.0 -0- $ -0- $ 100.0 50.0 250.0 1,231.2 -0- FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2015 Project Name 22nd Street: I-10 to Tucson Boulevard 4th/Congress/Toole Bike Pedestrian Improvement ADA Transit Enhancements ADA Transition Plan Administration Building Upgrades Arroyo Chico Greenway Barraza-Aviation Downtown Links, Phase I Broadway Boulevard: Camino Seco to Houghton Broadway Boulevard: Euclid to Country Club Campbell and 9th HAWK Campbell Avenue Revitalization CNG Fueling System Columbus Corridor Pedestrian Path Communication System Improvements Copper Street Bike Boulevard Craycroft and Ft. Lowell Park El Paso and Southwestern Greenway Expansion Vans for Sun Van Fifth Street Bike Boulevard Five Points Transportation Enhancement Gila Panther Tracks Safe Routes to School Glenn Street Transportation Enhancement Grant and Sahuara HAWK Grant: Oracle to Swan $ 4,601.3 $ Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 Year 5 FY 2019 4,005.0 $ 15,318.5 $ 31,586.4 $ 34,639.3 Five Year Total $ 90,150.5 133.0 318.0 -0- -0- -0- 451.0 319.2 454.2 103.5 600.0 7,990.0 162.5 403.0 -0-030,259.5 162.5 -0-0-029,030.6 162.5 -0-0-05.0 162.5 -0-0-0-0- 969.2 857.2 103.5 600.0 67,285.1 322.0 322.0 4,605.0 4,342.0 -0- 9,591.0 828.8 22,505.0 22,005.0 5,168.0 3,798.0 54,304.8 219.8 64.7 -043.4 -0530.0 -0159.0 -0-0-0-0- -0-0500.0 -0- -0-04,000.0 -0- 219.8 594.7 4,500.0 202.4 566.0 -0- -0- -0- -0- 566.0 350.0 217.0 608.0 -0-0300.0 -0-0300.0 -0-0-0- -0-0-0- 350.0 217.0 1,208.0 190.0 84.1 1,311.2 -0-0-0- -0-0-0- -0-0-0- -0-0-0- 190.0 84.1 1,311.2 40.4 260.0 -0- -0- -0- 300.4 180.0 425.0 -0- -0- -0- 605.0 225.0 8,761.0 -07,805.0 -07,805.0 -063,082.1 -063,082.1 225.0 150,535.2 E-22 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2015 Project Name (Continued) Houghton Road: Bridge Replacement Houghton Road: Broadway Intersection Improvements Houghton Road: Irvington to Valencia Houghton Road: Union Pacific Railroad to I-10 Intermodal Center Projects Intersection Improvements Kolb Road Connection to Sabino Canyon Kolb/University of Arizona Science and Tech Park Signal Liberty Avenue Bicycle Boulevard Modern Streetcar System/SunLink Pantano Repaving: Escalante to Irvington Park-and-Ride Lot: Houghton Park Avenue Transportation Enhancement Pima Street Pedestrian Pathway Enhancements Regional Transportation Data Network Replacement Buses for Sun Tran Replacement Vans for Sun Van Rio Vista Safe Routes to School Robison Safe Routes to School RTA Hawks Security for Transit Silverbell: Ina to Grant Road $ 384.0 $ Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 5,380.5 $ 2,500.5 7,372.7 6,362.1 6,362.1 691.4 -0- 516.7 -0- $ Five Year Total 3,000.0 $ 11,265.0 -0- -0- 20,096.9 -0- -0- -0- 691.4 2,562.0 5,312.0 -0- -0- 8,390.7 2,014.2 518.6 14,025.1 -0-0355.0 -0-0-0- -0-0-0- -0-0-0- 2,014.2 518.6 14,380.1 250.0 -0- -0- -0- -0- 250.0 97.0 1,100.0 -0- -0- -0- 1,197.0 13,000.0 2,186.4 -0-0- -0-0- -0-0- -0-0- 13,000.0 2,186.4 559.9 543.2 -0-0- -0-0- -0-0- -0-0- 559.9 543.2 370.0 67.5 -0- -0- -0- 437.5 792.4 -0- -0- -0- -0- 792.4 15,222.6 3,924.2 329.0 45.0 100.0 -02,163.1 7,910.0 2,931.6 -0325.0 -0361.0 4,805.0 -02,088.1 -0-0-0361.0 4,805.0 -02,438.8 -0-0-0361.0 1,205.0 13,061.0 2,666.4 -0-0-0205.0 26,309.9 36,193.6 14,049.1 329.0 370.0 100.0 1,288.0 39,288.0 E-23 $ Year 5 FY 2019 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2015 Project Name (Continued) Speedway Boulevard at Union Pacific Underpass Speedway: Camino Seco to Houghton Stone Ave: Drachman and Speedway Improvements Street Improvements: Proposition 409 Sunset: Silverbell to I-10 to River Transit Bus Restoration Transit Centers Improvements Transit Facilty Improvements Treat Avenue Bike Boulevard Tucson Blvd Multi-use Path Valencia: Alvernon to Kolb Valencia: Kolb to Houghton Total Source of Funds Summary 2014 General Obligation Street Bonds Capital Agreement Fund Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Federal Highway Administration Grants Highway User Revenue Fund Mass Transit Fund: Federal Grants Mass Transit Fund: General Fund Regional Transportation Authority Fund Impact Fee Fund: Central District Impact Fee Fund: Central Pending Impact Fee Fund: East District Impact Fee Fund: Southeast District Impact Fee Fund: West District Total $ 751.6 Year 2 FY 2016 $ -0- Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ -0- $ -0- Five Year Total Year 5 FY 2019 $ -0- $ 751.6 10.0 -0- -0- -0- -0- 10.0 2,876.1 -0- -0- -0- -0- 2,876.1 19,780.0 -031.2 50.0 -0122.6 337.0 1,300.0 -0- 19,780.0 2,500.0 -0-04,000.0 -0-0-01,204.0 19,780.0 2,500.0 -0-0-0-0-0-01,400.0 19,780.0 -0-0-0-0-0-0-05,000.0 -0-0-0-0-0-0-0-0-0- 79,120.0 5,000.0 31.2 50.0 4,000.0 122.6 337.0 1,300.0 7,604.0 $ 118,576.6 $ 127,097.7 $ 124,335.3 $ 133,630.8 $ 150,924.2 $ 654,564.6 $ 19,780.0 $ 19,780.0 $ 19,780.0 $ 19,780.0 -0- $ 79,120.0 $ -02,554.1 416.2 -0350.0 16,630.0 8,540.0 -022,000.0 -0-0-0- -0-0-0- 8,540.0 2,904.1 39,046.2 13,000.0 20,317.8 -06,454.0 -05,155.0 -0-0- -03,000.0 13,000.0 34,926.8 260.4 18,861.4 2,520.0 38,398.0 169.0 12,687.0 2,678.1 62,692.5 40.5 2,221.6 390.0 56,737.6 25.0 2,995.7 466.6 100,663.5 5.0 16,417.2 3,677.7 120,571.4 499.9 53,182.9 9,732.4 379,063.0 300.0 -0868.7 1,300.0 -0- -01,500.0 857.1 -03,300.0 2,313.5 1,500.0 2,357.1 -03,300.0 3,000.0 -01,500.0 5,000.0 200.0 6,052.9 -0-0-01,200.0 11,666.4 3,000.0 5,582.9 6,300.0 8,000.0 $ 118,576.6 $ 127,097.7 $ 124,335.3 $ 133,630.8 $ 150,924.2 $ 654,564.6 E-24 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON FIRE ($000) Adopted Year 1 FY 2015 Project Name Communications Center Expansion Total Source of Funds Summary Public Safety Impact Fee Fund Total Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 Year 5 FY 2019 Five Year Total $ 3,165.5 $ -0- $ -0- $ -0- $ -0- $ 3,165.5 $ 3,165.5 $ -0- $ -0- $ -0- $ -0- $ 3,165.5 $ 3,165.5 $ -0- $ -0- $ -0- $ -0- $ 3,165.5 $ 3,165.5 $ -0- $ -0- $ -0- $ -0- $ 3,165.5 E-25 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2015 Project Name 22nd Street Reservoir Rehabilitation $ 48" Aviation/3rd Ave Cathodic Protection System Arc Flash Service Upgrades Augmentation A-Zone PRV Station AV-020B/SA-013A Recovery Well Drilling Avra Valley Transmission Main Augmentation, Phase I Avra Valley Transmission Main Augmentation, Phase II Bailey Sleeve Valve Replacement Bilby/Country Club Reservoir Camino de Oeste Pressure Reducing Valve at Thornydale Cathodic Protection for Critical Pipelines Cavalier Estates Phase I CAVSARP Well Pump Improvements Chlorine System Improvements Clearwell Outlet Valve Clearwell Reservoir Rehabilitation Cocio Road Main Replacement Phase I Cocio Road Main Replacement Phase II Control Panels Replacements: Potable Control Panels: Reclaimed System Country Club C-Zone Augumentation Transmission Main Craycroft Addition Subdivision, Phase I Developer-Financed Reclaimed Systems Disinfection Equipment Upgrades Dove Mountain 30-inch Reclaimed Main Dove Mountain Reclaimed Tank Lining Drexel Road to Nebraska Road A-Zone Transmission Main Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 -0- $ -0- -0- $ -0- Five Year Total 1,660.0 $ 133.0 -0- $ 202.0 553.0 -01,389.0 562.0 28.0 -0- 561.0 140.0 -0- 584.0 29.0 -0- 607.0 61.0 -0- 2,867.0 258.0 1,389.0 1,258.0 -0- -0- 13,182.0 13,643.0 28,083.0 -0- -0- -0- -0- 164.0 164.0 1,306.0 -0221.0 674.0 -0-0- -0-0-0- -0-0-0- -0303.0 -0- 1,980.0 303.0 221.0 664.0 674.0 673.0 701.0 728.0 3,440.0 -0664.0 55.0 55.0 111.0 411.0 -0674.0 56.0 506.0 3,934.0 -0- 56.0 673.0 56.0 -03,928.0 -0- 818.0 701.0 58.0 -0-0-0- -0728.0 61.0 -0-0-0- 874.0 3,440.0 286.0 561.0 7,973.0 411.0 22.0 315.0 -0- -0- -0- 337.0 111.0 277.0 277.0 112.0 281.0 1,967.0 112.0 281.0 13,468.0 117.0 292.0 -0- 121.0 303.0 -0- 573.0 1,434.0 15,712.0 1,084.0 -0- -0- -0- -0- 1,084.0 66.0 67.0 67.0 70.0 73.0 343.0 133.0 1,800.0 135.0 -0- 135.0 -0- 140.0 -0- 146.0 -0- 689.0 1,800.0 111.0 -0- -0- -0- -0- 111.0 17.0 39.0 337.0 -0- -0- 393.0 E-26 -0- $ -0- Year 5 FY 2019 1,660.0 335.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2015 Project Name (Continued) Effluent Pump Station Expansion Emergency Main Replacement Equip Reclaimed Well EW-009 Equip Reclaimed Well EW-010A Equip Well A-061 Equip Well W-006 Escalante Reservoir Extensions for New Services Facility Safety and Security Infrastructure Filtration Modifications at Reclaimed Plant Fire Services Golf Links Main Replacement Phase I Golf Links Main Replacement Phase II Golf Links Phase V Hayden-Udall Prime Reservoir and Booster Upgrade La Entrada Electrical Service Modernization La Paloma Reservoir Electrical System Upgrade Line Replacement - 3/4" Manzanita Tank Lining Maryvale Manor Subdivision, Phase I Maryvale Manor Subdivision, Phase II Maryvale Manor Subdivision, Phase III Maryvale Manor Subdivision, Phase IV Meter Upgrade and Replacement Program Miscellaneous Land and Right-of-Way Acquisitions New Metered Services Northgate Subdivision, Phase II North Satellite Facility Maint Shop $ Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 55.0 $ 221.0 498.0 498.0 -0154.0 111.0 111.0 1,106.0 1,742.0 $ 225.0 -0-0- Year 5 FY 2019 Five Year Total 337.0 112.0 112.0 1,124.0 -0- $ 224.0 -0-056.0 -0561.0 112.0 1,122.0 -0- $ 234.0 -0-0409.0 -0-0117.0 1,168.0 -0- $ 243.0 -0-0-0-0-0121.0 1,213.0 1,797.0 1,147.0 498.0 498.0 465.0 491.0 784.0 573.0 5,733.0 2,489.0 4,496.0 -0- -0- -0- 6,985.0 2,102.0 300.0 2,135.0 -0- 2,132.0 -0- 2,336.0 -0- 2,426.0 -0- 11,131.0 300.0 33.0 529.0 -0- -0- -0- 562.0 -0940.0 56.0 562.0 1,066.0 9,540.0 -05,676.0 -0-0- 1,122.0 16,718.0 477.0 337.0 260.0 -0- -0- 1,074.0 249.0 -0- -0- -0- -0- 249.0 664.0 -0963.0 674.0 674.0 -0- 673.0 -0-0- 701.0 -0-0- 728.0 -0-0- 3,440.0 674.0 963.0 1,306.0 -0- -0- -0- -0- 1,306.0 500.0 -0- -0- -0- -0- 500.0 55.0 811.0 -0- -0- -0- 866.0 5,633.0 7,924.0 5,751.0 8,321.0 6,066.0 33,695.0 11.0 11.0 11.0 12.0 12.0 57.0 55.0 1,317.0 332.0 56.0 -0-0- 56.0 -0-0- 58.0 -0-0- 61.0 -0-0- 286.0 1,317.0 332.0 E-27 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2015 Project Name (Continued) On-Call Valve Replacement Program Park Avenue B-Zone Augmentation Main Payments to Developers for Oversized Systems Pipeline Protection: Acoustic Monitoring Potable MOV at Thorneydale Reclaimed Reservoir Pressure Tank Replacement Production Well Sites Pumping Facility Modifications Reclaimed Booster Expansion Reclaimed Emergency Main Enhancements Reclaimed Pressure Reducing Valves Reclaimed Pumping Facility Modifications Reclaimed Reservoir and Tank Rehabilitation Reclaimed Storage and Recovery Recycled Water Master Plan Regional Reclaimed Facility: Effluent Pumping Rehabilitation of Critical Transmission Mains Reservoir and Tank Rehabilitation Responsive Meter Replacement Review Developer-Financed Potable Projects Road Improvement Main Replacements SA-012A Recovery Well Drilling SA-016A Recovery Well Drilling SA-019A/SA-021A Recovery Well Drilling SA-023A Recovery Well Drilling Sahuarita Supply Line Slip Liner San Paulo Village Main Replacement Phase I $ 443.0 Year 2 FY 2016 $ 450.0 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 $ 449.0 $ 467.0 Year 5 FY 2019 $ 485.0 $ Five Year Total 2,294.0 -0- -0- -0- -0- 910.0 910.0 111.0 112.0 112.0 117.0 121.0 573.0 221.0 225.0 224.0 234.0 243.0 1,147.0 83.0 -0- -0- -0- -0- 83.0 498.0 83.0 343.0 -0111.0 506.0 84.0 348.0 -0112.0 505.0 84.0 348.0 -0112.0 526.0 88.0 362.0 -0117.0 546.0 91.0 376.0 321.0 121.0 2,581.0 430.0 1,777.0 321.0 573.0 55.0 55.0 56.0 56.0 56.0 56.0 58.0 58.0 61.0 61.0 286.0 286.0 221.0 450.0 337.0 350.0 364.0 1,722.0 200.0 221.0 621.0 -0225.0 -0- -0-0-0- -0-0-0- -0-0-0- 200.0 446.0 621.0 354.0 360.0 359.0 350.0 364.0 1,787.0 1,549.0 553.0 1,051.0 2,248.0 562.0 1,068.0 2,020.0 561.0 1,066.0 6,232.0 584.0 1,110.0 2,790.0 607.0 1,152.0 14,839.0 2,867.0 5,447.0 6,532.0 4,496.0 4,489.0 4,672.0 5,459.0 25,648.0 -0-0-0- 674.0 -0-0- -0-01,283.0 -0701.0 -0- -0-0-0- 674.0 701.0 1,283.0 -07,789.0 -0- -0-034.0 -0-0529.0 -0-0-0- 728.0 -0-0- 728.0 7,789.0 563.0 E-28 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2015 Project Name (Continued) San Paulo Village Main Replacement Phase II San Paulo Village Main Replacement Phase III Santa Cruz SC-008 Well Collector Line Santa Cruz Wellfield Chemical Feed/Monitoring Facility Santa Cruz Wells Re-Equipping Santa Rita Ranch/Houghton Road 12" Main SAVSARP Collector Lines, Phase II SAVSARP Collector Lines, Phase III SAVSARP Collector Lines, Phase IV SAVSARP Phase II Well Equipping SAVSARP Phase III Well Equipping SAVSARP Phase IV Well Equipping SAVSARP Raw Water Rcvrd Cathodic Protection SCADA Potable Upgrades SCADA Reclaimed Source Meter Replacement Southeast Houghton Area Recharge Project (SHARP) Southern Avra Valley Reservoir and Booster Station System Enhancements: Reclaimed Tanque Verde to Wentworth 8 Inch Main Tierra Del Sol Main Replacement Phase I Trails End Reservoir Rehabilitation Upgrade Corrosion Test Stations Valley View Reservoir Rehabilitation Valve Access Vault Water Services Water System Acquisitions Well E-025 Storage Tank Lining $ Year 2 FY 2016 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 -0- $ -0- $ Five Year Total 288.0 $ 2,922.0 $ -0- -0- -0- 58.0 910.0 968.0 304.0 -0- -0- -0- -0- 304.0 3,619.0 -0- -0- -0- -0- 3,619.0 1,328.0 709.0 -0-0- -0-0- -0-0- -0-0- 1,328.0 709.0 1,199.0 -0-02,213.0 -0-0277.0 -033.0 -0-0169.0 -0337.0 -01,680.0 -0-02,132.0 -0-0- -0-0-0-0-0-0-0- -0-041.0 -0-01,152.0 -0- 1,199.0 1,713.0 41.0 2,213.0 2,301.0 1,152.0 614.0 4,088.0 1,148.0 207.0 830.0 3,548.0 292.0 274.0 2,866.0 3,996.0 272.0 245.0 4,489.0 3,527.0 -0257.0 -0- 1,237.0 -0267.0 -0- 16,396.0 1,712.0 1,250.0 8,185.0 200.0 -0- -0- -0- -0- 200.0 277.0 -0- 281.0 -0- 281.0 27.0 292.0 262.0 303.0 -0- 1,434.0 289.0 -0- -0- -0- 58.0 1,759.0 1,817.0 111.0 55.0 2,200.0 111.0 1,671.0 66.0 221.0 112.0 56.0 -0112.0 1,697.0 -0-0- 561.0 56.0 -0112.0 1,695.0 -0-0- -058.0 -0117.0 1,764.0 -0-0- -061.0 -0121.0 1,832.0 -0-0- 784.0 286.0 2,200.0 573.0 8,659.0 66.0 221.0 E-29 -0- $ Year 5 FY 2019 3,210.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2015 Project Name (Continued) Wellfield Upgrades Well W-006 Transmission Main Wetlands Outflow Modifications Wilmot Main Replacement Total Source of Funds Summary 2013 Water Revenue System Obligation 2014 Water Revenue System Obligation Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Total $ Year 2 FY 2016 1,106.0 $ 22.0 332.0 55.0 Projected Requirements Year 3 Year 4 FY 2017 FY 2018 1,124.0 $ 90.0 -0844.0 1,122.0 $ -0-0-0- Year 5 FY 2019 1,168.0 $ -0-0-0- 1,213.0 $ -0-0-0- Five Year Total 5,733.0 112.0 332.0 899.0 $ 76,289.0 $ 58,966.0 $ 71,309.0 $ 59,311.0 $ 51,504.0 $ 317,379.0 $ $ $ $ 8,700.0 -0- -0- $ -0- -0- $ 8,700.0 41,809.0 -0- -0- -0- -0- 41,809.0 -025,780.0 35,352.0 23,614.0 43,005.0 28,304.0 39,222.0 20,089.0 23,189.0 28,315.0 140,768.0 126,102.0 $ 76,289.0 $ 58,966.0 E-30 $ 71,309.0 $ 59,311.0 $ 51,504.0 $ 317,379.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM NON-DEPARTMENTAL ($000) Adopted Year 1 FY 2015 Project Name Technology Improvements Total Source of Funds Summary General Fund Total Year 2 FY 2016 Projected Requirements Year 3 Year 4 Year 5 FY 2017 FY 2018 FY 2019 Five Year Total $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 $ 900.0 $ -0- $ -0- $ -0- $ -0- $ 900.0 E-31 IMPACT FEE PROJECTS PLAN The 2007 impact fee ordinances adopted by Mayor and Council require an Impact Fee Projects Plan (IFPP) that lists the projects that are eligible for the use of impact fees. As required, the city’s IFPP was established following a public hearing in March 2007. The ordinance further requires that the IFPP be included in the City’s Capital Improvement Program (CIP) and reviewed annually. This section of the CIP is presented to comply with that requirement. Available Revenue for Projects In most cases, it is the City’s budgeting practice to budget in Year 1 of the CIP only the impact fee revenue collected through December of the previous fiscal year, and only for those projects with potential funding in the following years to complete construction. Potential funding in the following years may come from impact fees, grants, bonds, or other revenues that are reasonably assured to be available. Eligible Projects In March 2007, following a public hearing, the Mayor and Council approved the arterial roadway and regional park projects listed on the following pages. These project listings are the ordinance-required Impact Fee Projects Plan. Projects programmed in this CIP are noted. In August 2007, Mayor and Council adopted the ordinance for impact fees for Tucson Fire, Tucson Police, and Public Facilities. Capacity of $3.2 million for expenditures of Tucson Fire and Tucson Police impact fee revenues is included in Fiscal Year 2015 for the Communications Center Expansion project as part of the Pima County Wireless Integrated Network (PCWIN) project budgeted under Tucson Fire. The IFPP does not include projects funded with Tucson Water’s impact fee because they are governed by separate ordinances. E-32 ROADS IMPACT FEE PROJECTS PLAN ($000s) Forecasted Allocations District/Project West: Goret/Silverbell Anklam: Player’s Club to Greasewood Irvington and Campbell Intersection Irvington and Park Intersection Ajo and Park Intersection Irvington and 12th Intersection El Camino del Cerro Reconstruction Speedway: Silverbell to Greasewood Silverbell: Ina to Grant Road Sunset: Silverbell to I-10 to River Irvington and I-19 East Interchange Drexel: I-19 to Midvale (design) East: Camino Seco: Speedway to Wrightstown Speedway: Camino Seco to Houghton Tanque Verde/Dos Hombres Speedway and Swan Intersection Pantano: Golf Links to Research Park Valencia: Alvernon to Kolb Broadway and Wilmot Intersection (design) Broadway: Camino Seco to Houghton Grant and Wilmot Intersection Ft. Lowell: Alvernon to Swan (design) Houghton Road: Broadway Intersection Harrison/Wrightstown Curve Central: Broadway: Euclid to Country Club 22nd Street: I-10 to Tucson Boulevard Ft. Lowell and Campbell Intersection Grant Road Corridor Southeast: Mary Ann Cleveland Way Golf Links and Kolb Intersection Harrison Bridget at Pantano Wash Irvington: Kolb to Houghton Valencia: Kolb to Houghton Houghton Road: Irvington to Valencia Houghton: Valencia to Old Spanish Trail Southlands: Wilmot Extension Total E-33 CIP Budgeted Allocations -0-0-0-0-0-0-0-03,000.0 5,000.0 -0-0$ 8,000.0 Completed Actuals $ 700.0 600.0 358.9 -0-0-01,496.1 -0-0-0-0-0$ 3,155.0 $ 800.0 600.0 800.0 1,600.0 775.0 1,600.0 2,500.0 2,500.0 3,290.0 5,000.0 1,500.0 800.0 $ 21,765.0 $ $ 1,196.7 3,000.0 250.0 1,500.0 2,000.0 3,000.0 1,100.0 3,000.0 800.0 1,100.0 3,661.7 500.0 $ 21,108.4 $ -0-0-0-0-01,300.0 -03,000.0 -0-02,583.0 -0$ 6,883.0 $ $ 3,000.0 6,052.9 150.0 6,549.2 $ 15,752.1 $ 3,000.0 5,666.4 -06,000.00 $ 14,666.4 $ $ 3,500.0 2,000.0 2,000.0 13,000.0 5,000.0 1,395.6 1,000.0 $ 27,895.6 $ -0-0-0-05,000.0 -0-0$ 5,000.0 $ 3,500.0 -0-0-0-01,395.6 -0$ 4,895.6 $ 6,000.0 $ 92,521.1 $ -0$ 34,549.4 $ -0$ 11,308.6 -02,524.4 234.7 -0-0-0-0-0-0-0-0498.9 $ 3,258.0 $ -0-0-0-0-0- PARKS IMPACT FEE PROJECTS PLAN ($000s) District/Project West: Christopher Columbus Park Expansion Cherry Avenue Center Expansion Desert Vista School Park Expansion El Pueblo Center Expansion Juhan Park Expansion Menlo Park Rodeo Grounds Sports Field (design) Sentinel Peak Park Sunnyside School District Partnerships East: Arcadia Park Jesse Owens Park Expansion Pantano River Park Expansion Parks Stategic Plan South Central Community Park Udall Park Expansion Central: Arroyo Chico Urban Pathway Jacobs Park and Center Expansion Mansfield Park and Center Expansion Northside Community Park Ormsby Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park and Centers Expansions Silverlake Park Soccer Field Lighting Sonoran Desert Natural Resources Park Southeast: Clements Senior Center Completion Lincoln Park Expansion Purple Heart Park Expansion Southeast Regional Park Expansion South Central Community Park Southlands: Southlands Master Plan Valencia and Alvernon Community Park Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition Total E-34 Forecasted Allocations CIP Budgeted Allocations $ 707.1 237.6 500.0 1,300.0 646.5 500.0 200.0 200.0 378.0 $ 4,669.2 $ 56.3 -0-0-0-0-0-0-0-0$ 56.3 $ $ 853.7 300.0 300.0 431.8 1,000.0 2,078.0 $ 4,963.5 $ 286.5 -0-0426.8 371.1 -0$ 1,084.4 $ $ 558.5 200.0 150.0 350.0 100.0 150.0 1,077.9 111.4 100.0 $ 2,797.8 $ 407.5 -0-0-0-090.0 719.0 -0-0$ 1,216.5 Completed Actuals -0237.6 -0154.7 599.7 -0-089.0 -0$ 1,081.0 $ -0-0-0-0-0-0-0- $ -0-0-0-092.2 -0-0111.4 -0$ 203.6 -0-0327.2 -0263.10 $ 590.3 $ -0515.7 -0-0-0$ 515.7 -0453.3 -0991.30 $ 1,444.6 $ 4,392.1 $ $ 2,500.0 1,056.0 1,379.1 3,000.0 1,000.0 $ 8,935.1 $ $ 250.0 535.7 349.6 1,289.0 $ 2,424.3 $ 23,789.9 $ -0-0210.5 -0$ 210.5 $ 2,010.8 PUBLIC SAFETY IMPACT FEE PROJECTS PLAN ($000s) Project Communications Center Expansion Total E-35 Forecasted Allocations CIP Budgeted Allocations $ 4,687.0 $ 4,687.0 $ 3,165.5 $ 3,165.5 Completed Actuals $ $ -0-0- Section F Summary Section F Summary CITY OF TUCSON Components of the Total Financial Plan Fiscal Year 2015 Total Budget $ 1,264,984,430 Operating Budget $ 1,052,586,620 Capital Budget $ 212,397,810 Mayor and Council $ 2,566,510 General Services $ 62,652,720 Transportation $ 124,001,930 City Court $ 1,000,000 Budget and Internal Audit $ 1,462,790 Housing and Community Development $ 76,838,420 Tucson City Golf $ 7,996,090 Environmental Services $ 9,459,000 City Attorney $ 9,097,760 Human Resources $ 9,967,350 Tucson Convention Center $ 6,032,810 General Services $ 568,800 City Clerk $ 2,971,150 Information Technology $ 18,083,840 Tucson Fire $ 92,682,090 Housing and Community Development $ 415,500 Integrated Planning $ 1,632,540 Tucson Police $ 161,979,620 Parks and Recreation $ 2,023,400 Parks and Recreation $ 37,497,020 Tucson Water $ 164,017,140 Transportation $ 118,576,600 Planning and Development Services $ 9,265,070 Non-Departmental $ 98,904,100 Tucson Fire $ 3,165,510 Pension Services $ 71,372,230 Tucson Water $ 76,289,000 City Court $ 12,585,630 City Manager $ 8,083,510 Environmental Services $ 48,095,680 Finance $ 18, 519,150 Procurement $ 3,216,530 Non-Departmental $ 900,000 Public Defender $ 3,064,940 F-1 REVENUES FISCAL YEAR 2015 ADOPTED Business Privilege Tax, 15% Other Local Taxes, 4% Secondary Property Tax, 2% Primary Property Tax, 1% State-Shared Taxes, 14% Pension Trust, 4% Interdepartmental Charges, 5% Use of Bond and Longterm Debt Financing, 4% Charges for Current Services, 9% Fines and Forfeitures, 2% Net Change of Fund Balance, 4% Federal Grants, 9% Other Agencies, 5% Licenses and Permits, 2% Other Miscellaneous Revenues, 2% Public Utility Charges, 19% Annual Budget Percent of Total Total Funds Available Primary Property Tax $ Secondary Property Tax Business Privilege Tax Other Local Taxes State-Shared Taxes Charges for Current Services Net Change of Fund Balance Other Agencies Other Miscellaneous Revenues Public Utility Charges Licenses and Permits Federal Grants Fines and Forfeitures Use of Bond and Longterm Debt Financ Interdepartmental Charges Pension Trust Total Funds Available F-2 14,973,710 30,622,420 192,114,160 43,617,780 175,700,990 117,363,380 49,275,040 61,770,850 20,384,020 234,797,070 20,531,520 113,425,190 15,253,660 55,929,000 65,834,320 53,391,320 1% 2% 15% 4% 14% 9% 4% 5% 2% 19% 2% 9% 2% 4% 5% 4% $ 1,264,984,430 100% EXPENDITURES FISCAL YEAR 2015 ADOPTED Public Utilities, 24% Support Services, 9% Non-Departmental, 8% Pension Services, 5% Elected and Official, 2% Community Enrichment and Development, 30% Public Safety and Justice Services, 22% Annual Budget Total Funds Available Elected and Official Public Safety and Justice Services Community Enrichment and Development Public Utilities Support Services Non-Departmental Pension Services Total Funds Available $ Percent of Total 22,718,930 274,477,790 384,279,380 297,860,820 114,471,180 99,804,100 71,372,230 2% 22% 30% 24% 9% 8% 5% $ 1,264,984,430 100% F-3 SUMMARY of PROJECTED FUND BALANCE as of June 30, 2015 FINANCIAL RESOURCES General Fund Special Revenue Funds Mass Transit Fund Tucson Convention Center Fund Highway User Revenue Fund ParkWise Fund Civic Contribution Fund Community Development Block Grant Fund Miscellaneous Housing Grant Fund Public Housing Section 8 Fund HOME Investment Partnerships Program Fund Other Federal Grants Fund Non-Federal Grants Fund Total Special Revenue Funds Enterprise Funds Tucson Water Utility Environmental Services Fund Tucson Golf Course Fund Public Housing Fund Non-PHA Asset Management Fund Total Enterprise Funds Debt Service Fund General Obligation Bond and Interest Fund Street and Highway Bond and Interest Fund Special Assessment Bond and Interest Fund Total Debt Service Funds Capital Projects Funds 2013 General Obligation Fund Capital Improvement Fund Development Fee Fund Regional Transportation Authority Fund Total Capital Projects Funds Internal Service Funds Fleet Services Internal Service Fund General Services Internal Service Self Insurance Internal Service Fund Total Internal Service Funds Fiduciary Funds Tucson Supplemental Retirement System Total Fiduciary Funds Total All Budgeted Funds Estimated Beginning Funds Available¹ Projected Revenue Projected Expenditures Net Transfers In/(Out) Available Funds 45,107,740 469,533,000 426,921,300 (50,017,190) 37,702,250 3,087,190 29,000 10,734,020 1,616,260 574,850 2,463,430 -03,096,870 -0-0-021,601,620 58,446,920 2,485,620 38,056,060 4,481,990 332,550 10,224,260 4,870,890 38,135,670 6,027,840 38,677,400 2,379,790 204,118,990 103,631,230 7,318,500 29,448,230 5,786,090 699,370 10,224,260 4,870,890 38,135,670 6,027,840 38,677,600 2,379,790 247,199,470 45,184,310 4,832,880 (9,837,070) 40,180,120 3,087,190 29,000 9,504,780 312,160 208,030 2,463,430 -03,096,870 -0(200) -018,701,260 792,718,260 2,720,460 8,658,870 29,784,210 11,878,440 845,760,240 227,404,800 48,095,680 8,130,050 12,774,940 1,342,410 297,747,880 240,306,140 57,850,480 7,996,090 13,311,860 1,208,880 320,673,450 -0- 779,816,920 (7,034,340) 8,792,830 29,247,290 12,011,970 822,834,670 624,940 -01,475,440 2,100,380 30,622,420 7,672,830 307,540 38,602,790 29,825,210 17,509,900 509,320 47,844,430 52,620 26,357,310 25,449,740 223,190 52,082,860 20,150,000 3,060,300 6,100,000 38,843,100 68,153,400 19,780,000 17,235,400 7,507,610 38,843,000 83,366,010 9,722,210 (3,667,360) (9,758,420) (3,703,570) 27,688,950 21,874,800 18,204,260 67,768,010 53,391,320 53,391,320 1,199,315,390 624,231,880 624,231,880 1,587,181,150 ¹ Estimated Beginning Funds Available does not include Nonspendable fund balance. F-4 9,837,070 1,422,150 -01,273,660 2,695,810 -0- 422,620 12,182,210 24,042,130 223,290 36,870,250 27,688,950 21,874,800 18,043,790 67,607,540 -0- 9,722,210 (3,667,360) (9,597,950) (3,543,100) 71,372,230 71,372,230 1,264,984,430 -0-0- 606,250,970 606,250,970 1,521,512,110 9,837,070 FULL-TIME EQUIVALENT POSITIONS PERMANENT and NON-PERMANENT FISCAL YEAR 2015 Permanent NonPermanent Total 43.00 35.00 91.00 27.00 196.00 -0-0-010.50 10.50 43.00 35.00 91.00 37.50 206.50 136.80 32.00 753.50 1,315.50 2,237.80 -0-0-0-0-0- 136.80 32.00 753.50 1,315.50 2,237.80 Community Enrichment and Development Housing and Community Development Integrated Planning Parks and Recreation Planning and Development Services Transportation Tucson Convention Center Program Total 146.25 15.00 304.00 100.00 284.00 26.50 875.75 -0-0158.75 -0-018.00 176.75 146.25 15.00 462.75 100.00 284.00 44.50 1,052.50 Public Utilities Environmental Services Tucson Water Program Total 216.00 545.50 761.50 -02.00 2.00 216.00 547.50 763.50 Support Services Budget and Internal Audit Finance General Services Human Resources Information Technology Procurement Program Total 14.00 107.00 222.00 30.00 105.00 39.00 517.00 -0-01.00 -0-0-01.00 14.00 107.00 223.00 30.00 105.00 39.00 518.00 4.00 -0- 4.00 4,592.05 190.25 4,782.30 Department Elected and Official Mayor and Council City Manager City Attorney City Clerk Program Total Public Safety and Justice Services City Court Public Defender Tucson Fire Tucson Police Program Total Pension Services Total F-5 FOUR-YEAR CITY STAFFING COMPARISON Adopted FY 2012 Adopted FY 2013 Adopted FY 2014 Adopted FY 2015 Mayor and Council 43.00 43.00 43.00 43.00 City Manager 28.00 32.00 43.00 35.00 City Attorney 99.00 97.00 95.00 91.00 City Clerk 37.50 37.50 42.00 37.50 207.50 209.50 223.00 206.50 134.00 130.00 130.80 136.80 9.00 8.00 9.00 -0- 35.00 35.00 34.00 32.00 671.00 753.00 753.00 753.50 Tucson Police 1,290.00 1,316.00 1,312.50 1,315.50 Sub-Total 2,139.00 2,242.00 2,239.30 2,237.80 201.25 189.25 186.25 146.25 DEPARTMENTS Elected and Official Sub-Total Public Safety and Justice Services City Court Equal Opportunity Programs and Independent Police Review Public Defender 1 Tucson Fire Community Enrichment and Development Housing and Community Development Integrated Planning Parks and Recreation N/A N/A N/A 15.00 500.00 500.00 497.50 462.75 84.00 82.00 80.00 100.00 274.75 267.00 282.00 284.00 Tucson City Golf 63.75 68.00 68.00 -0- Tucson Convention Center 47.00 43.50 44.50 44.50 1,170.75 1,149.75 1,158.25 1,052.50 Environmental Services 241.00 237.00 222.00 216.00 Tucson Water 556.00 549.00 547.00 547.50 Sub-Total 797.00 786.00 769.00 763.50 14.00 14.00 14.00 14.00 111.00 111.00 111.00 107.00 327.00 245.00 229.00 223.00 27.00 27.00 27.00 30.00 110.50 112.50 106.00 105.00 36.50 37.00 37.00 39.00 626.00 546.50 524.00 518.00 Planning and Development Services 2 Transportation Sub-Total Public Utilities Support Services Budget and Internal Audit Finance 1 General Services Human Resources Information Technology Procurement Sub-Total F-6 FOUR-YEAR CITY STAFFING COMPARISON DEPARTMENTS Adopted FY 2012 Adopted FY 2013 Adopted FY 2014 Adopted FY 2015 4.00 4.00 4.00 4.00 4,944.25 4,937.75 4,917.55 4,782.30 Pension Services Total 1 Communications Center 911 staff was transferred from General Services to Tucson Fire during Fiscal Year 2012. 2 ParkWise staff was transferred to Transportation from General Services during Fiscal Year 2013. It is reflected as stand alone for Fiscal Years 2011 and 2012 and is included in Transportation for Fiscal Years 2013 and 2014. F-7 NUMBER OF CITY EMPLOYEES PER 1,000 POPULATION Other* 11.1 1.9 11.2 10.8 Fire Commissioned 11.1 Police Commissioned 11.1 Enterprise Positions** 10..8 10.3 1.8 1.8 1.8 1.8 1.9 1.8 1.9 1.0 1.9 2.0 2006 2.1 2.1 6.4 2007 5.9 2008 1.3 1.2 1.3 6.0 2009 6.0 2010 * In Fiscal Year 2007, Library staff was transferred to Pima County. ** Includes Environmental Services, Tucson City Golf, and Tucson Water. F-8 9.6 9.2 1.7 1.7 1.5 1.9 1.9 1.9 1.2 1.2 1.2 4.8 4.8 4.6 2013 2014 2015 2.0 1.1 1.1 6.3 2.0 9.6 1.3 5.5 5.2 2011 2012 Section G Glossary Section G Glossary GLOSSARY of TERMS Term Definition ACCOUNTABILITY The state of being obliged to explain actions to justify what was done. Accountability requires justification for the raising of public funds and the purposes for which they are used. ACTIVITY A group of related functions performed by one or more organizational units for the purpose of satisfying a need for which the city is responsible. ALLOCATION Assigning one or more items of cost or revenue to one or more segments of an organization according to benefits received, responsibilities, or other logical measures of use. ANALYSIS A process that separates the whole into its parts to determine their nature, proportion, function, and relationship. ANNUALIZED COSTS Operating costs incurred at annual rates for a portion of the prior fiscal year that must be incurred at similar rates for the entire 12 months of the succeeding fiscal year. APPROPRIATION An authorization granted by the Mayor and Council to make expenditures and to incur obligations for purposes specified in the appropriation resolution. ASSESSED VALUATION A valuation set upon real estate or other property by the county assessor and the state as a basis for levying taxes. BOND A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date), together with periodic interest at a specific rate. BOND FUNDS Funds used for the purchase or construction of major capital facilities, which are not financed by other funds. The use of bond funds is limited to ensure that bond proceeds are spent only in the amounts and for the purposes authorized. BOND PROCEEDS Funds derived from the sale of bonds for the purpose of constructing major capital facilities. BONDS - GENERAL OBLIGATION Limited tax bonds that are secured by the city's secondary property tax. BUDGET A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period and the proposed means of financing them. G-1 GLOSSARY of TERMS Term Definition CAPITAL BUDGET A financial plan of proposed capital expenditures and the means of financing them. CAPITAL CARRYFORWARD Capital funds unspent and brought forward from prior years. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificate of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). CAPITAL IMPROVEMENT PROGRAM (CIP) A plan separate from the annual budget that identifies: (1) all capital improvements which are proposed to be undertaken during a five fiscal year period, (2) the cost estimate for each improvement, (3) the method of financing each improvement, and (4) the planned implementation schedule for each project. CAPITAL PROJECT Any project having assets of significant value and a useful life of six years or more. Capital projects include the purchase of land, design, engineering, and construction of buildings and infrastructure items such as streets, bridges, drainage, street lighting, water system, etc. Capital improvements are permanent attachments intended to remain on the land. Capital projects may include the acquisition of heavy equipment and machinery or specialized vehicles using capital funding sources. CARRYFORWARD CAPITAL IMPROVEMENT PROJECT Any capital project that has been previously approved by the Mayor and Council, but for various reasons has not been implemented on schedule. Under state law and Generally Accepted Accounting Principles, only those costs relating to work actually done on or before the last day of the fiscal year can be reflected on the financial statements of that fiscal year. To avoid having to charge the project costs estimated to be incurred in a subsequent fiscal year as an unbudgeted item for that year and, therefore, violate state budget law, such a project and the associated projected costs are included in the subsequent fiscal year's budget. CERTIFICATES of PARTICIPATION (COPs) A debt financing tool which is used to enable the city to purchase large equipment and improve or construct city facilities. Interest is paid and principal repaid through annual payments made from funds appropriated each fiscal year by the Mayor and Council. G-2 GLOSSARY of TERMS Term Definition COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Financial report that contains, at a minimum, three sections: (1) introductory, (2) financial, and (3) statistical, and whose financial section provides information on each individual fund and component unit. CUSTOMER The recipient of a product or service provided by the city. Internal customers are city departments, employees, or officials who receive products or services provided by other city departments. External customers are citizens, neighborhoods, community organizations, businesses, or other public entities who receive products or services provided by a city department. DEBT SERVICE The amount required to retire the principal and pay the interest on outstanding debt. ENCUMBRANCES Obligations in the form of purchase orders, contracts, or other commitments that are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. ENTERPRISE FUND An accounting entity established to account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly selfsupporting. EQUIPMENT An item of machinery or furniture having a unit cost of more than $5,000 and an estimated useful life of more than one year. Heavy equipment and machinery that are capital improvements are included in the capital budget and are not considered equipment items in the operating budget. EXPENDITURE Any authorization made for the payment or disbursing of funds during the fiscal year. FEDERAL ECONOMIC STIMULUS Federal grant funding provided through the 2009 American Recovery and Reinvestment Act in order to create jobs and stimulate the local economy. FIDUCIARY FUNDS Funds used to report assets held in a trustee capacity and therefore cannot be used to support the city’s programs. The Tucson Supplemental Retirement System fund is a fiduciary fund. FISCAL YEAR (FY) A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. Fiscal Year 2014 refers to the period July 1, 2013 through June 30, 2014. G-3 GLOSSARY of TERMS Term Definition FULL-TIME EQUIVALENT POSITION (FTE) A full-time position or part-time position converted to a decimal equivalent of a full-time position, based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND An independent fiscal and accounting entity with a selfbalancing set of accounts recording cash and/or other resources, together with all related liabilities, for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations. FUND BALANCE The difference between assets and liabilities reported in a governmental fund. GENERAL FUND A fund used to account for all general transactions of the city that do not require a special type of fund. HOME RULE Home Rule is an alternative to the State set expenditure limitation. A home rule prescribes the method the city will use to calculate its own expenditure limitation each year. Voter approval of a home rule must occur prior to the first fiscal year in which it applies. Home rules apply for four succeeding fiscal years, after which the constitutional expenditure limitation becomes effective, unless a new home rule is adopted. IN LIEU of TAXES Enterprise funds most often are not subject to property taxes because of their governmental character. In lieu of tax payments compensate the general government for public services received. In some cases, these payments are calculated to be reasonably equivalent in value to the services provided. In other cases, there is no clear link between the amounts paid and the value of services received. INTER ACTIVITY TRANSFERS Transactions between city organizations or funds that would be treated as revenues or expenditures if they involved parties external to the city. Transactions may be charged against other organizations or funds. INTERNAL SERVICE FUNDS Funds used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government on a cost-reimbursement basis. The goal of an internal service fund is to measure the full cost of providing goods or services for the purpose of fully recovering that cost through fees or charges. The Risk Management Fund is such a fund; departments are assessed charges to fund the city’s self-insurance expenses. G-4 GLOSSARY of TERMS Term Definition NON-RECURRING REVENUE Proceeds of general obligation bonds, revenue bonds, and other restricted revenue. OPERATING BUDGET A financial plan which applies to all proposed expenditures other than for capital improvements. OPERATING FUNDS Resources derived from recurring revenue sources used to finance operating expenditures and pay-as-you-go capital expenditures. ORGANIZATION The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the city is responsible. OTHER COSTS This classification of costs includes Sun Tran expenditures, contributions to outside agencies, specific federal fund expenditures, and miscellaneous expenditures. OUTSIDE AGENCIES Non-profit organizations whose activities support the Mayor and Council’s priorities. pCARD A charge card that allows goods ands services to be procured without using a traditional procurement process. A pCard is also known as a procurement card. PRIMARY PROPERTY TAXES All ad valorem taxes, except the secondary property taxes, which can be used for any lawful purpose. PROGRAMS Desired output-oriented accomplishments which can be measured and achieved within a given timeframe. Achievement of the programs advance the activity and organization toward fulfillment of a corresponding need. PROJECTS Unique assignments having a finite time span and a deliverable; normally associated with capital improvements such as roadways, neighborhood facilities, etc. RECURRING REVENUES Revenue sources available on a continuing basis to support operating and capital budgetary needs. RESTRICTED REVENUES Revenues which are legally restricted for a specific purpose by the federal, state, or local governments. REVENUES Income from taxes and other sources during the fiscal year. SALARIES and BENEFITS The costs of compensating employees of the City of Tucson, including salaries and employee benefit costs, such as health, dental, and life insurance, city contributions for retirement, social security, and workers’ compensation insurance. G-5 GLOSSARY of TERMS Term Definition SECONDARY PROPERTY TAXES Ad valorem taxes or special property assessments used to pay the principal, interest, and redemption charges on any bonded indebtedness or other lawful long-term obligation issued or incurred for a specific purpose by a municipality, county, or taxing district; and assessments levied by or for assessment districts and for limited purpose districts other than school districts and community colleges pursuant to an election to temporarily exceed (up to one year) budget, expenditure, or tax limitations. SECONDARY TAX RATE The rate per one hundred dollars of assessed value employed in the levy of secondary property taxes. The assessed value derived from the current full cash value (market value) is the basis for computing taxes for budget overrides, bonds, and for sanitary, fire, and other special districts. SERVICES Costs which involve the performance of a specific service by an outside organization or other city organization. Examples of services include consultants, utilities, and vehicle maintenance. SPECIAL ASSESSMENTS Compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. STREET and HIGHWAY BONDS Revenue bonds which are secured by the city's Highway User Revenues and used for the construction of street, highway, and related capital projects. SUPPLIES Expendable items used by operating departments. Examples include office supplies, repair and replacement parts for equipment, books, and gasoline. TAX LEVY The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. TAX RATE The amount of tax levied for each one hundred dollars of assessed valuation. G-6 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions ADA ALS AMP ARRA ARS AZA Americans with Disabilities Act Advanced Life Support Asset Management Project American Recovery and Reinvestment Act Arizona Revised Statutes Association of Zoos and Aquariums BABs BCC BID Build America Bonds Boards, Committees and Commissions Business Improvement District CAFR CAP CAVSARP CDBG CIP CNA CNG COPs CREBs CWAC Comprehensive Annual Financial Report Central Arizona Project Central Avra Valley Storage and Recovery Project Community Development Block Grant Capital Improvement Program Counter Narcotics Alliance Compressed Natural Gas Certificates of Participation Clean Renewable Energy Bonds Citizens’ Water Advisory Committee DNA DUI Deoxyribonucleic acid Driving Under the Influence EEC EMP EMS ERP ES Economic Estimates Commission Environmental Management Program Emergency Medical Service Enterprise Resource Program Environmental Services FARE FMT FTE FY Fines/Fees and Restitution Enforcement Program Financial Monitoring Team Full-Time Equivalent Fiscal Year GASB GDP GFOA GIS GO Governmental Accounting Standards Board Gross Domestic Product Government Finance Officers Association Geographic Information Systems General Obligation HCV HOA HOPE VI HUD HURF HVAC Housing Choice Voucher Home Owners Association Housing Opportunities for People Everywhere Housing and Urban Development Highway User Revenue Fund Heating, Ventilation, and Air Conditioning G-7 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions IFPP IGA IT Impact Fee Projects Plan Intergovernmental Agreement Information Technology JCEF JFS Judicial Collection Enhancement Fund Juvenile Fire Stopper OCSD OEOP O&M Office of Conservation and Sustainable Development Office of Equal Opportunity Programs Operating and Maintenance PASER PAG PCI PCWIN PHA PILOT Pavement Surface Evaluation and Rating System Pima Association of Governments Pavement Condition Index Pima County Wireless Integrated Network Public Housing Asset Payment in Lieu of Tax QECBs Qualified Energy Conservation Bonds RFP RICO RTA Request for Proposal Racketeer Influenced and Corrupt Organizations Act Regional Transportation Authority SAMM SAVSARP SCADA SC SHARP SHPS Surplus, Auction and Materials Management Southern Avra Valley Storage and Recovery Project Supervisory Control and Data Acquisition Security Certified Southeast Houghton Area Recharge Project Synder Hill Pump Station TCC TIGER TOPSC TPAC TSRS Tucson Convention Center Transportation Investment Generating Economic Recovery Thomas O. Price Service Center Tucson Pima Arts Council Tucson Supplemental Retirement System VOIP Voice Over Internet Protocol WIFA WSI Water Infrastructure Finance Authority Water Safety Instruction G-8 tucsonaz.gov/budget