CITY OF TUCSON, ARIZONA Adopted Budget Fiscal Year 2014 Effective July 1, 2013 Mayor and Council HONORABLE JONATHAN ROTHSCHILD Mayor REGINA ROMERO Ward One SHIRLEY SCOTT Ward Four PAUL CUNNINGHAM Ward Two RICHARD FIMBRES Ward Five STEVE KOZACHIK Ward Six City Administration RICHARD MIRANDA City Manager KELLY GOTTSCHALK Assistant City Manager/      ALBERT ELIAS Assistant City Manager MARTHA DURKIN Assistant City Manager KARIN UHLICH Ward Three DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Tucson, Arizona for its annual budget for the Fiscal Year beginning July 1, 2012. To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for one year. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE of CONTENTS City of Tucson Organization Chart Fiscal Year 2014 ....................................................................................... City of Tucson Officials and Directors ............................................................................................................... Budget Calendar for Fiscal Year 2014 ................................................................................................................. Community Profile ................................................................................................................................................. How to Use This Budget ....................................................................................................................................... i ii iii iv x SECTION A CITY MANAGER'S MESSAGE City Manager’s Message ......................................................................................................................................... Budget Overview .................................................................................................................................................... A-1 A-13 SECTION B POLICIES and LEGAL REQUIREMENTS Financial Policies and Practices ............................................................................................................................ Debt Management Policy ...................................................................................................................................... Legal Requirements Imposed by the State .......................................................................................................... Legal Requirements Imposed by the City Charter ............................................................................................. Statement Required by Arizona Revised Statutes 42-17102 ............................................................................ Budget Adoption Resolution No. 22033............................................................................................................. B-1 B-5 B-9 B-11 B-13 B-14 SECTION C FUNDING SOURCES General Fund ........................................................................................................................................................... Special Revenue Funds........................................................................................................................................... Enterprise Funds ..................................................................................................................................................... Debt Service Funds ................................................................................................................................................ Capital Projects Funds ........................................................................................................................................... Internal Service Funds............................................................................................................................................ Fiduciary Funds ....................................................................................................................................................... C-1 C-11 C-19 C-25 C-28 C-30 C-32 TABLE of CONTENTS SECTION D DEPARTMENT BUDGETS Summary of Expenditures by Department ......................................................................................................... Mayor and Council.................................................................................................................................................. Budget and Internal Audit ..................................................................................................................................... City Attorney ........................................................................................................................................................... City Clerk ................................................................................................................................................................. City Court ................................................................................................................................................................. City Manager ............................................................................................................................................................ Environmental Services ......................................................................................................................................... Equal Opportunity Programs and Independent Police Review ...................................................................... Finance...................................................................................................................................................................... General Services ...................................................................................................................................................... Housing and Community Development ............................................................................................................. Human Resources ................................................................................................................................................... Information Technology ........................................................................................................................................ Parks and Recreation .............................................................................................................................................. Planning and Development Services ................................................................................................................... Procurement ............................................................................................................................................................ Public Defender ...................................................................................................................................................... Transportation ......................................................................................................................................................... Tucson City Golf .................................................................................................................................................... Tucson Convention Center ................................................................................................................................... Tucson Fire .............................................................................................................................................................. Tucson Police .......................................................................................................................................................... Tucson Water .......................................................................................................................................................... Non-Departmental ................................................................................................................................................. Pension Services ...................................................................................................................................................... D-1 D-3 D-11 D-17 D-25 D-33 D-43 D-51 D-61 D-65 D-73 D-81 D-95 D-103 D-113 D-127 D-135 D-143 D-147 D-159 D-165 D-173 D-183 D-195 D-207 D-215 TABLE of CONTENTS SECTION E CAPITAL IMPROVEMENT PROGRAM Overview of the Five-Year Capital Improvement Program ............................................................................ Summary Tables ...................................................................................................................................................... Table I, Summary by Department ............................................................................................................... Table II, Summary by Funding Source ....................................................................................................... Table III, Summary of CIP Impact on the Operating Budget................................................................ Table IV, Projects with Pima County Funding ......................................................................................... Department Programs ............................................................................................................................................ Impact Fee Projects Plan ....................................................................................................................................... E-1 E-7 E-8 E-9 E-11 E-16 E-17 E-33 SECTION F SUMMARY Components of the Total Financial Plan Fiscal Year 2014 .............................................................................. Revenues ................................................................................................................................................................. Expenditures ............................................................................................................................................................ Summary of Projected Fund Balance .................................................................................................................. Full-Time Equivalent Positions Permanent and Non-Permanent .................................................................. Four-Year City Staffing Comparison ................................................................................................................... Number of City Employees Per 1,000 Population ............................................................................................ F-1 F-2 F-3 F-4 F-5 F-6 F-8 SECTION G GLOSSARY Glossary of Terms .................................................................................................................................................. Acronyms and Initialisms ...................................................................................................................................... G-1 G-7 CITY OF TUCSON ORGANIZATION CHART FISCAL YEAR 2014 Citizens Mayor and Council City Clerk Assistant City Manager/ Chief Financial Officer Police Fire 911 Emergency Management Tucson Convention Center Finance Risk Management Budget and Internal Audit City Attorney City Manager Assistant City Manager Transportation Assistant City Manager Planning and Development Services ParkWise Zoning Examiner Tucson Water Environmental Services Housing and Community Development Real Estate Conservation and Sustainable Development Parks and Recreation Golf Planning and Policy Development Intergovernmental Relations Constituent Services and Management Reporting Communication and Public Information Tucson 12 Economic Initiatives Annexation Economic Development International Trade i Human Resources City Court Public Defender Equal Opportunity Programs and Independent Police Review Information Technology Procurement General Services City of Tucson OFFICIALS and DIRECTORS OFFICIALS  City Manager, Richard Miranda  Assistant City Manager/Chief Financial Officer, Kelly Gottschalk  Assistant City Manager, Albert Elias  Assistant City Manager, Martha Durkin  City Attorney, Mike Rankin  City Clerk, Roger Randolph PUBLIC SAFETY and JUSTICE SERVICES  City Court, Antonio Riojas  Equal Opportunity Programs and Independent Police Review, Liana Perez  Public Defender, Mary Trejo  Tucson Fire, James Critchley, Jr.  Tucson Police, Roberto Villaseñor COMMUNITY ENRICHMENT and DEVELOPMENT  Housing and Community Development, Andrea Ibanez, Interim  Parks and Recreation, Fred H. Gray, Jr.  Planning and Development Services, Ernest A. Duarte  Tucson City Golf, Fred H. Gray, Jr.  Transportation, Daryl Cole  Tucson Convention Center, Martin Carey, Interim PUBLIC UTILITIES  Environmental Services, Andrew H. Quigley  Tucson Water, Alan Forrest SUPPORT SERVICES  Budget and Internal Audit, Marie Nemerguth  Finance, Silvia Amparano, Interim  General Services, Ronald Lewis  Human Resources, Lani Simmons  Information Technology, Dave Scheuch  Procurement, Marcheta Gilliespie, Interim Special Thanks to the Budget Staff  Marie Nemerguth, Program Director  Joyce Garland, Budget Administrator  Todd Bullington  Ann Jones  William Knowles  Melisa Ley  Diane Link  Pamela Monka  Vivian Newsheller  Tony Wong Acknowledgement Katherine Roberts, Graphic Artist Extraordinaire, for Cover Design and Images ii BUDGET CALENDAR FISCAL YEAR 2014 November 20, 2012 Study Session presentation on revenues: Fiscal Year 2012 year-end preliminary financials and fund balance and Fiscal Year 2013 1st quarter major tax revenue update. December 7, 2012 Mayor and Council adoption of revised Comprehensive Financial Policies. December 2012-February 2013 Budget Office development of citywide personnel budgets and allocation of non-personnel funding for departmental development of operating budgets as well as Capital Improvement Program requests. February 26, 2013 March 5, 2013 March 19, 2013 March 27, 2013 April 9, 2013 April 16, 2013 April 23, 2013 May 7, 2013 May 21, 2013 June 11, 2013 Study Session presentation overview and discussion of pension systems and Mayor and Council consideration of employer/employee contribution rates. Study Session to update Mayor and Council on a) General Fund revenue and expenditure estimates, balancing proposals and alternatives, and long-term strategies and receive additional direction, as necessary, b) five-year transit system financial forecast, and c) medical insurance contract. Study Session discussion of a) financial planning efforts for funds other than the General Fund (i.e., HURF, ParkWise, Golf, selfinsurance), b) compensation plan, and c) draft five-year strategic transit plan. Study Session discussions of public safety and parks and recreation. Study Session discussion on major capital improvement projects and deferred maintenance needs. Study Session: Submission of the City Manager’s Recommended Fiscal Year 2014 Budget, including the Five-Year Capital Improvement Program, and preliminary discussion. Study Session discussion of Recommended Fiscal Year 2014 Budget. Public hearing on the Recommended Fiscal Year 2014 Budget. Study Session discussion of Recommended Fiscal Year 2014 Budget. Regular Agenda: Adoption of a Tentative Budget for Fiscal Year 2014. Public hearing (Truth in Taxation) on primary property tax rate. Public hearing on the Fiscal Year 2014 budget as tentatively adopted. Special Mayor and Council meeting for the purpose of final budget adoption. Regular Agenda: Adoption of Fiscal Year 2014 property tax levies. iii COMMUNITY PROFILE A Fantastic Place to Live and Visit With a culturally diverse population of 520,000, Tucson is Arizona’s second largest city with a metropolitan area that exceeds one million people. Surrounded by four majestic mountain ranges and nestled in the heart of a lush Sonoran Desert valley, Tucson offers residents and tourists the climate, opportunities, amenities, and attractions that allow them to experience an unparalleled quality of life. Families and children of all ages, including the “young at heart”, enjoy the Reid Park Zoo with its new Expedition Tanzania elephant exhibit, the Tucson Children’s Museum, the Tucson Botanical Gardens, and the Pima Air and Space Museum. Nationally known regional attractions are the Arizona Sonoran Desert Museum, Mt. Lemmon, Saguaro National Monument East and West, and the Kitt Peak National Observatory. With 350 days of sunshine, Tucson is a destination for outdoor enthusiasts. The Atlantic Magazine recognized Tucson as a top-rated city in the country for bicycle-friendly neighborhoods and Outdoor Magazine ranked Tucson the Number One Bike Town in America. Additionally in 2013, Travel Channel ranked Tucson as the 6th best city nationwide for cycling, and WalkScore.com ranked Tucson 8th in the top 10 most bikeable large U.S. cities. Tucsonans enjoy over 620 miles of streets with bicycle lanes and the 55-mile dedicated Pima County Urban Loop, a paved, shared-use path, that form the most comprehensive network for active cyclists in the nation. Tucson is also home to the world-renowned Fantasy Island Mountain Biking Park. Tucson’s vibrant and growing downtown core, crowded with theaters, performance spaces, locally owned shops and restaurants, is the place to experience the many diverse cultural and outdoor festivals of the city. These include Tucson Meet Yourself, All Souls Procession, Dia de San Juan, the Fourth Avenue Street Fair, or the La Fiesta de los Vaqueros Rodeo Parade, and the Tucson Gem and Mineral Show. The Gem Show brings the gem, mineral, and fossil dealers of the world to Tucson every February to show and sell their precious wares to buyers, collectors, and the fascinated public at over 41 shows generating an estimated $100 million in tax revenue for the region. Downtown is also a major place to experience our vibrant arts community that supports a symphony, an opera company, a ballet, over 215 arts groups and 35 art galleries. Tucson offers a jam-packed calendar of live music and performance events at historic venues like the Fox Theater, Rialto Theater, Hotel Congress, and the Temple of Music and Art, as well as numerous museums including the Tucson Museum of Art, Museum of Contemporary Art, and the Center for Creative Photography. Downtown is where the Sun Link Modern Streetcar line will soon provide a new and exciting transit opportunity to connect the emerging Mercado District on the west side of downtown, the downtown core, the popular Fourth Avenue commercial district, the University of Arizona Main Campus, and the University Medical Center. The Streetcar will supercharge the downtown economic engine. Streetcar development has already brought in over $200 million of private investment downtown, creating new urban spaces in the confluence where hip meets historic for citizens to live, work, experience, and play day and night. iv COMMUNITY PROFILE We Mean Business Tucson is recognized as a Megatrend City for the 21st century with its emerging presence as a center for biotechnology, solar, optics, and logistics. Tucson has a strong and longstanding position as a center for defense, aerospace, astronomy, and medical-health services. More than 1,200 high-tech businesses including companies like Raytheon, BE Aerospace, Solon, and Universal Avionics employ over 50,000 citizens from our community and the region. Tucson is home to Davis Monthan Air Force Base which has a $1.6 billion economic impact in our community. The Tucson International Airport is a cornerstone of our logistics and tourism industries and creates a $3.2 billion economic impact while supporting 35,000 jobs. Tucson has amazing workforce development assets in the University of Arizona (U of A) and Pima Community College. The U of A is the State’s premier research university and is ranked among the top 20 of public research universities nationwide. It is ranked 3rd in the nation by the National Science Foundation for physical sciences research and is the recipient of more NASA grants for space exploration research than any other university. Its Eller College of Management has been ranked in the top ten of Princeton Review’s list of best entrepreneurial graduate programs. U of A faculty, including five Nobel Prize winners, have a global reputation for innovative research and are helping create the next generation of knowledgeable workers. Pima Community College (PCC), one of the foremost community colleges in the Southwest, offers 182 transfer and occupational programs across 6 campuses and 4 learning centers. The college also customizes workforce training for regional employers, with training for approximately 5,600 employees annually. For many of its 40-plus years, PCC has ranked among the ten largest multi-campus community colleges in the nation. The City of Tucson partners with innovators like Tech Launch Arizona, U of A Science and Technology Park, and the U of A Bio Sciences Park. Economic development is a top priority for Tucson’s Mayor and Council. In an effort to support a business friendly environment, the Mayor and Council have put into place numerous Economic Development Incentives, streamlined departmental processes, and simplified City Code. Companies and entrepreneurs will find Tucson the place to start up or expand their business in a business environment that is dynamic, open, and innovative. v COMMUNITY PROFILE City Government By charter from the State of Arizona, the City of Tucson is governed by a Mayor and Council. Council member candidates are nominated in primary elections in each of the six wards, but are elected in citywide elections. The mayor is nominated and elected citywide. The Mayor and Council set policy and appoint a city manager to provide the general supervision and direction for city government operations. Tucson is the county seat for Pima County which is the second largest county in population in Arizona. Demographics Tucson has grown: 45th largest city in 1980, 34th largest in 1990, the 30th largest in 2000, and the 32nd largest in 2010. Tucson is the second largest city in Arizona behind Phoenix. Population 1990 2000 2010 Tucson 405,371 486,699 520,116 Land Area 1990 2000 2010 157.53 square miles 195.5 square miles 227.7 square miles Pima County 666,957 843,746 980,263 Racial/Ethnic Composition, 2010 White, Non-Hispanic 40.3% Hispanic/Latino 35.6% Black/African American 4.2% Native American 2.3% Asian/Pacific Islander 2.6% Other 13.3% Two or more races 1.7% vi Land Use, 2010 Undeveloped Residential Commercial Government Industrial Open Space Agricultural Other Median Age 1990 2000 2010 52.84% 22.50% 4.06% 3.26% 3.09% 2.59% 0.77% 10.89% 30.8 years 32.1 years 34.2 years COMMUNITY PROFILE Economy Major Employers - Southern Arizona, 20131 (Based on number of full-time equivalent positions) University of Arizona Raytheon Missile Systems Davis-Monthan Air Force Base Walmart Stores, Inc. Pima County Tucson Unified School District University of Arizona Health Network U.S. Army Intelligence Center and Fort Huachuca U.S. Border Patrol City of Tucson State of Arizona Freeport-McMoran Copper & Gold, Inc. Tohono O’odham Nation Carondelet Health Network Fry’s Food and Drug Stores Tucson Medical Center HealthCare 1Source: 12,053 11,500 10,330 7,629 6,835 6,771 6,462 6,198 6,000 5,419 5,089 5,068 4,350 3,648 2,933 2,904 “Book of Lists,” Inside Tucson Business, January 2013. Total Employment – Pima County 2007 491,700 2008 449,699 2009 448,258 2010 450,641 2011 448,000 2012 430,100 Unemployment Rates – Pima County 2007 3.6% 2008 5.6% 2009 8.8% 2010 9.0% 2011 9.1% 2012 7.2% Annual Rate of Earnings (Per worker in current dollars) 2007 $41,502 2008 $40,322 2009 $39,900 2010 $44,048 2011 $44,908 2012 $45,808 Building Permits Issued Residential 2007 1,518 2008 701 2009 361 2010 376 2011 270 2012 336 vii Commercial 129 208 65 47 45 104 COMMUNITY PROFILE City Services The City of Tucson is committed to providing appropriate and equitable levels of service to all of its citizens. Some examples are listed below. Environmental Services Tons of Waste Received at Los Reales Landfill Tons of Waste Collected by City of Tucson Refuse Services Tons of Material Recycled Parks and Recreation/Golf Resources Parks (District, Neighborhood, School, Regional, and Open Space) Recreation Centers Senior Centers Out of School Program Sites Senior Citizen Program Sites Municipal Swimming Pools* Municipal Golf Courses Tennis Court Sites Ball Fields/Multipurpose Fields 494,800 212,000 42,000 177 16 3 27 13 26 5 17 202 *Some have been kept out of operation due to budget constraints. Public Safety Number of Authorized Commissioned Police Personnel Average Police Emergency Response Time (in minutes) Average Police Response Time for All Emergency, Critical, Urgent, and General Response Calls (in minutes) Number of Authorized Commissioned Fire Personnel (including Paramedics) Number of Fire Stations Number of Fire Emergency Calls Number of Ambulance Transports (Advanced Life Support) Total Fire Response Time (including travel time; 90% of the time) Transportation Number of Street Miles Maintained Miles of Bikeways Miles of Drainageway Number of Street Lights Annual Miles of Fixed-Route Bus Service Annual Miles of Paratransit Service Number of Traffic Signals Tucson Water Miles of Water Lines Miles of Reclaimed Water Lines Number of Active Water Connections Millions of Gallons of Potable Water Storage Capacity Billions of Gallons of Potable Water Delivered Annually viii 998 4.12 70.19 619 21 82,000 18,750 8.0 min. 2,100 575 1,449 19,701 9,639,000 4,489,070 586 4,586 200 225,000 306 36 COMMUNITY PROFILE SELECTED ECONOMIC INDICATORS – TUCSON METRO AREA Calendar Year 2011 Projected 2012 Projected 2013 Projected 2014 $ 34,596 4.0 $ 35,800 3.5 $ 37,031 3.4 $ 38,908 5.1 $ 6,923 7.3 $ 7,337 6.0 $ 7,652 4.3 $ 7,910 3.4 Residential Building Permits (Units) Percentage Change from Prior Year 2,242 15.7 2,828 26.1 3,432 21.4 4,448 29.6 Gasoline Sales (Millions of Gallons) Percentage Change from Prior Year 383.0 -0.3 379.0 -0.1 382.0 0.8 384.0 0.4 Population (000) Percentage Change from Prior Year 986.1 0.5 990.4 0.4 996.8 0.7 1,006.8 1.0 Real Per Capita Disposable Income Percentage Change from Prior Year $ 31,152 -0.5 $ 31,367 0.7 $ 31,731 1.2 $32,365 2.0 Aggregate Earnings Rate Percentage Change from Prior Year $ 45,430 2.4 $ 45,808 0.8 $ 47,231 3.1 $ 48,229 2.1 Consumer Price Index (CPI) Western Region (Percent Change) 2.8 2.1 1.2 1.6 Personal Consumption Deflator (Percent Change) 2.4 1.8 1.0 1.3 Description Personal Income ($Millions) Percentage Change from Prior Year Retail Sales-Excluding Food1 ($Millions) Percentage Change from Prior Year Source: Economic Outlook, June 2013, Economics and Business Research Center, Eller College of Management, University of Arizona. 1Calculated by combining retail sales (less food) with restaurant and bar sales. ix HOW TO USE THIS BUDGET This document guide outlines the City of Tucson’s Fiscal Year 2014 Adopted Budget. Copies of the budget are available for viewing at the Joel D. Valdez Main Library, the City Clerk’s Office, and the Office of Budget and Internal Audit. In addition, the budget may be viewed on the City of Tucson Web site, http://www.tucsonaz.gov. Information may be obtained by calling the Office of Budget and Internal Audit at (520) 791-4551 or e-mailing the office at budget@tucsonaz.gov. The Adopted Budget is organized as follows. City Manager’s Message/Budget Overview – This section includes the letter from the City Manager transmitting the budget to the Mayor and Council and an overview of the budget. In the transmittal letter, the City Manager highlights the key General Fund budget balancing efforts as well as budgetary impacts. Policies and Legal Requirements – Financial policies and practices, debt management policy, and State and local legal provisions are presented, including the process for budget adoption and setting the property tax, public hearings, and a property tax summary. Funding Sources – This section of this document offers descriptions of the City’s funds, detailed discussion on the various revenue sources and includes a historical summary of certain revenues for each fund. Department Budgets – This section provides an overview of the departments’ budgets. Within each department are a summary of its services, significant changes, key measures of performance, descriptions of the department’s operating programs, and the financial and personnel resources that support each program. Capital Improvement Program – This section provides a summary of the approved Five-Year Capital Improvement Program. Summary Information – Schedules contained in this section provide summary level information on the consolidated (operating and capital) city budget. Expenditure and revenue information, descriptions of funds, debt service information, and staffing histories are summarized. Glossary – The glossary and acronyms/initialisms define terms used in the budget. x Section A City Manager’s Message OFFICE OF THE CITY MANAGER July 1, 2013 Honorable Mayor and Council Members: The Fiscal Year 2014 Adopted Budget is a financial plan that has as its foundation an organizational mission of providing optimum government services to those who live, work, recreate and do business in our great city. It is important to note that the strategies used to construct this budget were focused on maintaining service delivery according to the direction given by the Mayor and Council to formulate a plan of action that continues to demonstrate we are using valued resources in the most effective manner possible. There has been infusion of thought, discussion and critique from critical stakeholders, and I am confident that this budget strongly reflects the dialogue we heard and participated in over the months leading up to its adoption. The budget was developed with an analysis of financial conditions both past and present. As a result of the Great Recession, the City has been forced to contend with living within our fiscal means and accepting that there are “new normals” that need to be taken into consideration during budget development. While the adopted budget is legally balanced as required and is sufficient to meet this year’s goals, we need to keep our focus on remedies to address the structural deficits we are experiencing in multiple funds, and we need to take into consideration other financial problems that are on the horizon. The basis for this budget is to “hold the line” on service delivery levels for our community. After critical review of all departments and programs by the Office of the City Manager in conjunction with Department Heads we believe that efficiencies are being maximized. I must commend the employees of the City of Tucson for their efforts to achieve the common goal of providing quality services to our citizens. Their hard work is observable, and it is the greatest contributor to our success as an organization. However, maximizing efficiencies is not enough to balance the budget. We are forced to continue to include one-time funding sources, which ideally should not be used to pay for annual operating expenditures. This budgeting practice is not sustainable; and as a result of its continued usage, many fiscal challenges loom large for future year budgets. For example, the adopted General Fund budget has been balanced by a) delaying specific debt payments, b) suspending supplemental surcharges dedicated towards the self-insurance deficit, c) including onetime potential land sales revenue, and d) deferring funding for infrastructure needs; all while still not knowing the full impact of State legislative actions on future City sales tax revenue streams. A-1 I want to emphasize that we must take the initiative now to move forward with prudent and conservative financial and operational decisions that ensure the City’s fiscal solvency so that we will have the opportunity in coming years to eliminate our structural financial weaknesses. It is paramount that we adequately fund services that are a priority to our community and provide triage to other services based on available resources. Recent Mayor and Council planning and visioning sessions identified key initiatives, strategies, and investments that the City should undertake. The City’s new General Plan, being presented to the voters in November 2013 as Plan Tucson, is intended to guide planning and allocation decisions affecting housing, jobs, land use, transportation, water, and energy resources. Fiscal Year 2014 Objectives: Maintaining Services and Immediately Ensuring Sustainable Fiscal Solvency The citywide Fiscal Year 2014 Adopted Budget which is comprised of both operating and capital components totals approximately $1.3 billion. Citywide budget activities are funded from multiple sources that include restricted enterprise funds (Tucson Water, Environmental Services, Tucson Golf) and other restricted funds (e.g., public housing, regional transportation authority, bonds, federal/state funding.) These restricted funds total $804 million, or 63% of the citywide adopted budget in comparison to the General Fund which only totals $468 million, or 37%. The City’s overall financial situation for Fiscal Year 2014 includes deficit funds, deferred maintenance, unmet capital needs, and a structural deficit in its General Fund. Moderate revenue growth only provides for a “maintenance of service” effort on all fronts. Service delivery needs to immediately be re-examined, restructured, and potentially downsized citywide through efficiencies, reorganization, new funding solutions, and careful consideration of managed competition. It has been an ongoing struggle during the economic downturn and its slow recovery to balance the General Fund revenues against increasing expenditures. For Fiscal Year 2014, we have projected that recurring General Fund revenues will increase approximately 4% while recurring expenditures will increase by 7%. This imbalance is primarily tied to increases in salaries, overtime, and public safety pension costs; technology needs; election costs; and mass transit system costs. There is a strong potential for this imbalance to continue well into the future unless we take decisive action. It also speaks to our immediate need to implement a sustainable blend of revenues and cost-decreasing measures in order to sustain our finances in balance without relying on “one-time” fixes. Communication: A Key Approach to Balancing the Budget In preparing this year’s budget, communication platforms were established to provide the Mayor and Council with an accurate financial picture of Fiscal Years 2013 through 2015. Citywide budget elements and financial information were presented for consideration, discussion, and input. The intent was to allow the Council the opportunity for prudent decisions to be made in the context of the City’s overall fiscal situation. During multiple Council meetings, Mayor and Council were provided with budget estimates, balancing and financial planning efforts, and compensation information, as well as basic services issues and priorities (e.g., transit, public safety, and parks and recreation). The majority of this information has informed and/or been incorporated into the citywide Fiscal Year 2014 Adopted Budget following Council input and direction from these meetings. A-2 Following is a list of the various topics and dates of Mayor and Council discussion sessions:                 Upcoming Vacancies in Public Safety (September 5, 2012) FY 2012 Preliminary Financials, Fund Balance, and 1st Quarter FY 2013 Major Tax Revenues (November 20, 2012) Comprehensive Financial Policies (November 7 and December 4, 2012) Transit Services Strategic Plan and Financial Forecasts (September 19, 2012; November 14, 2012; March 5; March 27; April 23; and April 30, 2013) Tucson Enterprise Golf Fund (September 11, 2012; October 23, 2012; January 8; January 15; February 5; February 20; and March 5, 2013) ParkWise Policies, Procedures, Financial Forecasts and Parking Rate Adjustments (January 15; April 9; May 7, 2013) FY 2012 Comprehensive Annual Financial Report (February 5, 2013) City Pension Plans (February 26; March 27; April 9, 2013) FY 2014 General Fund Budget Estimates Update and Recap Discussion (March 5 and 27, 2013) FY 2014 Medical Insurance Program (March 5, 2013) Tucson Water FYs 2013-2018 Financial Plan and Intent to Increase Fees (March 5; April 16; and May 21, 2013) Financial Planning for Funds Other Than General Fund: Self Insurance, ParkWise, HURF, Tucson Golf (March 19, 2013) Public Safety (police and fire) and Parks and Recreation Budget Highlights (March 27, 2013) Compensation Program (March 27; April 9; April 16; and May 14, 2013) Major FY 2014 Capital Improvement Projects and Deferred Maintenance Report (April 9, 2013) Environmental Services: Revisions to Certain Fees and Charges (June 4 and 18, 2013) For preliminary General Fund budget estimates, a thorough analysis was conducted in detail of various projected revenue sources as well as a review of recent year actuals vs. projected expenditures. Preliminary expenditure projections were determined from personnel and benefit cost increases as well as such things as utility cost increases, technology needs, debt service payment schedules, and primary and general election cost needs. These projections were discussed with the Mayor and Council at the March 5th Study Session. In addition to the agendized public council meetings noted above, the Executive Leadership Team held brainstorming discussions on sound fiscal stewardship and budget issues. Then, prior to departmental budget submittals in February, I conducted individual meetings with each General Fund department/office director to discuss Fiscal Year 2014 budget issues. Internal budget-related meetings and discussions occurred with you and your staff individually twice during January and February as well as on several occasions with the labor council and council aides. General Fund Resources Revenues Are Not Keeping Up With Expenditures – The City of Tucson is heavily reliant on local sales tax and state-shared taxes to fund basic City services. While these revenues are moderately growing, they are not keeping up with the faster-paced cost growth in personnel benefits, specifically pension costs, and other ongoing needs. The primary revenue streams, which comprise 66% of the Fiscal Year 2014 Adopted General Fund Budget, are as follows:  City sales tax – The collections estimate of $184.6 million for Fiscal Year 2013 is almost $8 million more than in Fiscal Year 2012, an over 4% increase. Fiscal Year 2014 adopted revenues A-3 indicate a moderate growth in collections which will be offset by a City sales tax partial year loss of potentially $2.1 million due to recent State action that will prevent cities from collecting a portion of the current commercial lease sales tax. The $189 million budget for Fiscal Year 2014 reflects a net additional $4.4 million, 2.4%, over the Fiscal Year 2013 estimate. Sales tax revenue is increasing slowly with the adopted budget at 6% less (still $13 million lower), than Fiscal Year 2007 levels.  State-shared sales tax – The $42.6 million estimate for Fiscal Year 2013 is $1.8 million more than Fiscal Year 2012 actual collections, an over 4% increase. Fiscal Year 2014 adopted revenues of $44.6 million reflect an additional $2 million, 4.7%, over the Fiscal Year 2013 estimate. Stateshared sales tax revenue is increasing slowly yet the adopted budget is 11% less (still $6 million lower), than Fiscal Year 2007 levels.  State-shared income tax – Income tax revenues are based on State collections for the 2011 tax year. Fiscal Year 2014 adopted revenues of $57.8 million will be nearly a 9% increase, $4.7 million, over Fiscal Year 2013. Revenues are 16% less (still $3.7 million lower), than Fiscal Year 2007 levels.  State-shared auto lieu (vehicle) tax – Adopted vehicle tax revenues of $19.7 million are projected at near Fiscal Year 2012 levels, but are still almost $4 million lower than Fiscal Year 2007. One-Time Resources - The chart below illustrates the historic availability of General Fund financial resources and the use of one-time funding sources to pay for expenditures. In Fiscal Year 2009, the onset of the Great Recession caused local and state-shared revenues to decline to the point that it was necessary to use fund balance reserves at fiscal year-end. Throughout the following fiscal years, one-time resources have been consistently used to balance the budget in addition to further reducing expenditures and services. The Fiscal Year 2014 Adopted Budget does not include any service or expenditure cuts. However, projected recurring expenditures exceed projected recurring revenues, therefore, causing a use of one-time revenues to balance the budget. The Comprehensive Financial Policies adopted by Mayor and Council in December 2012 state “because these monies are not regular revenues that recur from year to year, good financial practices avoid uses that have ongoing costs because spending could increase to a level that would not be supported by future years’ revenues.” In the case of the General Fund, these “ongoing costs” are primarily personnel-related since employee salaries and benefits typically average 65% of the total annual budget. Unrestricted Fund Balance - The status of the General Fund Unrestricted Fund Balance is critical to the financial health of the City, and it has implications for the City’s access to the financial markets and the cost of borrowing in order to finance needed infrastructure and facilities projects. A-4 During Fiscal Year 2011, Mayor and Council established a stabilization fund within the Committed fund balance category with a minimum policy goal of 10% of prior year General Fund revenues. At the end of Fiscal Year 2012, the stabilization fund was at $22.8 million, or only 5.5 % of operating revenues. The unassigned fund balance, or residual net resources, was at $8.6 million, or 2.1% of revenues which is significantly less than the Mayor and Council’s policy target of 7% minimum. Total unrestricted fund balance equaled $54.8 million at Fiscal Year End 2012 and included $18.1 million in assigned funds. During Fiscal Year 2013 with Mayor and Council approval, $17.6 million of assigned funds was programmed to make debt service payments and essential technology and vehicle purchases. In upcoming fiscal years, it is absolutely critical that we continue to grow our unrestricted fund balance to ensure a sustainable organization for the future. City of Tucson Financial Policies The Financial Policy document adopted by Mayor and Council in December 2012 establishes guidelines for the City’s overall fiscal planning and management. These principles are intended to foster and support the continued financial strength and stability of the City of Tucson as reflected in its financial goals.       To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. To maintain an adequate financial base to sustain a sufficient level of municipal services, thereby preserving the quality of life in the City of Tucson. To provide essential public facilities and prevent deterioration of the City’s public facilities and its capital assets. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the City's residents. To protect and enhance the City’s credit rating in the financial community to assure the City's taxpayers that the city government is well managed and financially sound. To ensure the legal use of all City funds through adherence to the highest accounting and management practices as set by the Government Finance Officers Association (GFOA) standards for financial reporting and budgeting, by the Governmental Accounting Standards Board (GASB) and other professional standards, and by adherence to State Law. A-5 Adherence to these adopted principles also serves to enhance the City's image and credibility with its citizens, bond rating agencies, and investors. It also protects the Council’s policy-making status by ensuring that important fiscal decisions are guided by an adopted policy. In order to provide the Mayor and Council with opportunities to make informed decisions and provide prudent financial direction, staff provided updates on various deficit funds as well as the extent of citywide deferred maintenance. The purpose of these communications was to make sure that the Chief Financial Officer, under the authority of the City Charter, recommended appropriate measures to ensure that the administration of the finances of the City follow the policies of the Mayor and Council. With that in mind, it was important to communicate to the Council the status of these funds as they related to balancing the Fiscal Year 2014 budget and how they contribute to the overall financial picture of the City and the challenges we face in upcoming fiscal years. Accordingly, this information was provided to the Mayor and Council during budget discussions. Basic Services: Budget Impacts A primary goal in the development of the Fiscal Year 2014 Adopted Budget was to maintain the current level of basic services provided by public safety, parks and recreation, and transportation/transit despite the imbalance between cost increases and recurring revenues. Budget highlights include:  Tucson Police – Two federal COPS hiring grants provide funds for 75 authorized commissioned police officers. Commissioned staffing continues to hold at 998 personnel. Fifteen new vehicles were purchased in Fiscal Year 2013, but an aging vehicle fleet will continue to result in increasing maintenance costs. Overtime is being budgeted at levels associated with current trends that include the occurrence of unforeseen events. An alternative response call back unit of commissioned officers has been established to improve service to victims of lower level priority calls.  Tucson Fire – Alternative service delivery using smaller trucks provides for more efficient call load distribution and improved response times and has decreased call loads for busy fire stations. The 911 Communications Center is piloting a shift schedule change in order to increase supervisory oversight, and a system administrator position has been re-allocated from existing resources to oversee the technical aspects of the Center. Authorized commissioned staffing remains at 619 personnel, and a recruit class graduated in February 2013 which will lessen the use of overtime.  Parks and Recreation – The majority of programs are being maintained at existing service levels. Public/private partnerships provide new funding solutions which enhance specific programs; for example, Tucson Summer Splash donations to re-open swimming pools. Seven summer seasonal pools will be open in addition to the ten year-round pools. Federal Community Development Block Grant funds will be used for park improvements. The NC Dinos, a professional Korean baseball team, will be using the Reid Park Annex for spring training; and the Expedition Tanzania elephant habitat zoo expansion has resulted in increased zoo attendance and revenue.  Mass Transit System – The City’s public transportation system is experiencing more demand for its Sun Van paratransit service for persons with disabilities; as a result, operational costs are increasing. Specific service route expansions of the Sun Tran fixed-route bus service are being funded by the Regional Transportation Authority. In a recent peer comparison and best practices evaluation, Sun Tran was found to perform near the top in most key performance indicators. A plan and timeline for a comprehensive operational analysis of the system has been A-6 developed which will be a key component in transit planning going forward. Mayor and Council directed that further discussions and options analysis be done in order to establish greater predictability in the level of the City’s General Fund investment. The adopted budget for Sun Link, the modern streetcar, includes pre-revenue operational activities in anticipation of tentative revenue service beginning in July 2014. Restricted Funds: Budget Impacts Environmental Services, Tucson Water, and Tucson City Golf are set up to be funded by their fees for service; by definition, enterprise funds are entirely or predominately self-supporting. This means that their capital and operational needs are to be managed within the constraints of their revenue streams. In addition, their operations must be fiscally responsible regarding long-term sustainability. Over the past years, organizational structures have been adjusted, efficiencies implemented, and action plans reconfigured in all these areas to account for decreased revenues and increased costs.  Tucson Water – The Financial Plan for Fiscal Years 2013-2018 was recommended by the Citizens’ Water Advisory Committee (CWAC) and adopted by Mayor and Council on March 5, 2013. The Plan included an 8.3% overall increase in water sales revenues which is the same level assumed in the prior year’s Plan for Fiscal Year 2014 needs. Mayor and Council approved the new water rates on May 21, 2013. Tucson Water is at its lowest employee-to-customer ratio in decades at 2.45 employees per 1,000 customers. The cost of Central Arizona Project (CAP) water has increased by 5.2% over the prior year. The cash reserve level (working capital) continues to increase and exceeds the Mayor and Council’s target reserve level of 10% of annual water sales revenue, and it also meets/exceeds the minimum levels the City’s bond advisors have suggested, meaning money can be borrowed at lower interest rates.  Environmental Services – The operating budget for Environmental Services is being maintained at the prior year level and includes the elimination of 15 vacant positions, primarily in administration and collections. Fourteen new compressed natural gas garbage trucks will replace older vehicles. No residential fee increases were proposed with the last increases being in July 2011. New fees were adopted on June 18th for commercial recycling-only services and the household hazardous waste home pick-up program.  Tucson City Golf – The golf courses will continue to operate within current parameters until direction is given by Mayor and Council on alternate operating structures and/or changes in use at one or more courses. Any revenue surpluses would reduce the amount due to the General Fund as the result of past years’ operational deficits. Following Mayor and Council direction in May 2012 to rectify the structural operational deficit, Requests for Proposals (RFP) were solicited for lease/management, maintenance, and operation of all five City golf courses or individual courses. These RFP responses were reviewed to identify and ensure suitable bidder qualifications prior to a second phase request anticipated to be made in July for submissions of operational plans for consideration. The adopted budget also includes other restricted funding besides the enterprise funds’ fees for service. These are funds that are received from the federal and state governments as well as local sources and are limited in use to specific purposes. In some cases, these restricted funds can be used to supplement basic services (e.g., Community Development Block Grant funds are being used for park infrastructure improvements and Americans with Disabilities Act needs). Unfortunately, in most cases they cannot be used to replace the General Fund as the source for operational uses. Other examples of restricted funds include civic contributions (donations) that are made to the City by individuals or outside organizations to fund a designated purpose (e.g., swimming pool operations, fireworks display) and Arizona Supreme Court disbursements that are designated for A-7 specific uses by City Court such as employee training, court automation, and to facilitate collections and improved case processing. Capital Improvement Program: Community Infrastructure The approved Five-Year Capital Improvement Program includes critical projects that will enhance or replace our community’s core services infrastructure. The Tucson Modern Streetcar (“Sun Link”) is the City’s highest priority capital project and is creating significant economic development and infill opportunities in the downtown and University areas. This project is triggering major retail, office and residential growth, and redevelopment opportunities along its route, which will contribute to improving Tucson’s economy. The Downtown Tucson Partnership has estimated that between 2008 and 2013 the combined public and private investment in downtown Tucson totaled approximately $800 million with another $90 million projected for 2014. A major transportation infrastructure project has been initiated to restore, repair, and resurface streets inside Tucson City limits with funding supplied by a $100 million bond program approved by voters in November 2012 and funded through secondary property taxes. Street resurfacing will take place over a five-year period, with approximately 85% of bond funds being allocated to major streets and 15% allocated to neighborhood streets. All work will be competitively bid out to private sector contractors with $20 million available in Fiscal Year 2014. This project continues the Transportation Department’s efforts to address our aging streets which dedicated almost $20 million in Fiscal Year 2013 to a pavement preservation program for contracted maintenance and paving of residential, and arterial and collector streets. On April 9th, the Mayor and Council were updated on the status of specific major capital improvement projects and the proposed Fiscal Years 2014-2018 capital improvement program. The adopted Fiscal Year 2014 capital budget is funded at $226 million, a 23% reduction from Fiscal Year 2013 Adopted. This reduction is primarily due to major construction projects such as the streetcar nearing completion. A list of the City’s “unmet capital needs” approached an almost $1.3 billion price tag when it was summarized and calculated by City staff over a year ago. Routine repair and renewal of City facilities, buildings, and parking lots, and vehicle and equipment purchases have not been adequately funded as the result of budget reductions in recent years. At this time, there is no financing method or specific implementation schedule for any of this needed work. However, the Mayor and Council recently formed a Bond Project Advisory Committee to determine if any of these deficiencies can and should be addressed in the future with a voter-approved bond issuance. A-8 Economic Development Strategic Priorities The Mayor and Council have made economic development a City of Tucson priority, directing staff to pursue efforts that will stabilize and improve the local economy in a diversified manner. The reestablishment of an economic development office, the adoption of economic development incentives and other strategies put forth by the Mayor and Council, and the streamlining of development services processes are examples of how our elected officials have taken action to improve Tucson’s economic well-being. In the summer of 2012 at your direction, I formed the Economic Initiatives Office, which currently consists of five staff members who have responsibility for both Economic Development and Annexation functions. The following Mayor and Council priorities have been identified for the City’s economic development efforts: a) recruitment, retention, and expansion; b) international trade; c) entrepreneurship; d) investment in key commercial areas; and e) annexation. The Mayor’s Office business liaison also works collaboratively with this Office to ensure a consistent approach to the City’s economic development efforts and communication with our community stakeholders. Attention continues to be paid to improving the effectiveness of the City’s relationships with our community partners such as Visit Tucson (formerly the Metropolitan Tucson Convention and Visitors Bureau), the University of Arizona’s Tech Launch Arizona, Tucson Regional Economic Opportunities, and the various chambers of commerce. In March, a Request for Proposals was issued for economic and workforce development programs, services, and events offered by nonprofit organizations. Funding allocations totaling $600,000 were awarded by the Mayor and Council on June 4th. Investment in City Employees The fundamental mission for all City of Tucson employees is to provide excellent service delivery to our community. Efficiency, effectiveness, quality, readiness, responsiveness and a positive, problemsolving focus: these are the expectations the community, the Mayor and Council, and I have established for our organization. In the past year, the City has made significant progress in meeting these expectations. For that reason, it is imperative to recognize that City employees are continuing to serve our community well, even with the severe financial challenges we have faced during recent years. Given the caliber of employees that work for the City, we are persevering despite these challenges with an ethic of dedication and commitment to public service. As with expenses in other areas, many employee benefit costs have been rising dramatically and adding stress to our financial resources. In the past months, the Mayor and Council has been updated and participated in multiple public discussions regarding the status of the City’s medical insurance, pension systems, and compensation program. We anticipate that we can develop both short- and long-term plans that will provide additional investment in our employees so that their efforts and sacrifices can be addressed. Medical Insurance Benefits - In March, the Mayor and Council was advised of successful contract negotiations for the implementation of new medical, pharmaceutical, and employee assistance programs for active employees and retirees effective July 1, 2013. The awarded contract resulted in no increase to premiums for either program participants or the City. This cost-effective, flexible, multi-year contract will provide high quality service to all members including retirees. A greater emphasis on wellness strategies is an important feature of the contract. Opt-out provisions would allow the City to restructure funding strategies in the future, including self-funding. In addition, the City’s ability to issue a subsequent request for proposals at any time is guaranteed. This negotiated A-9 medical insurance benefit for Fiscal Year 2014 has resulted in a good outcome for the City, our employees, and retiree participants. Pension Systems – The City participates in three pension systems: Public Safety Personnel Retirement System of the State of Arizona (PSPRS) for police and fire commissioned staff, Tucson Supplemental Retirement System (TSRS) for civilian (non-public safety) staff, and the Elected and Officials Retirement Plan of Arizona. Pension contribution costs have risen nationwide due to lower investment results; retiree payout rates; and the trend toward there being more retiree than active employee participation, all of which in effect have lowered the pension systems’ valuations. Rising annual system contribution costs are of great concern nationwide due to their significant impact on governmental budgets. The Mayor and Council have received information on pension issues for cities across the country in recent months, and have had the opportunity to discuss the current and future status of the City’s pension systems. On March 27th, Mayor and Council adopted the TSRS Board of Trustees recommendation to decrease our variable rate members’ contribution requirements. The new contribution requirement, in conjunction with adjusting the amortization timeframe as also recommended by the Board, will not negatively impact the funding level of the System. Compensation Program – Effective July 1, 2012, a 1% cost of living adjustment (COLA) was awarded to all City employees to be funded by vacancy management during Fiscal Year 2013. The Fiscal Year 2014 Adopted Budget includes funding to pay the actual ongoing costs of this COLA. In May 2012 during Fiscal Year 2013 budget discussions, Mayor and Council requested a review of the City’s Compensation Program. Since the Fall of 2012, when a compensation program evaluation project was undertaken by the Human Resources Department, updates and communication regarding the project have been provided to the Mayor and Council as well as the labor council. As a result of the evaluation project, a flat rate adjustment for all permanent City employees was presented as a potential first step to address numerous compensation-related issues with the recommendation to establish a functional and predictable compensation plan for all of our employees. Following several Council discussions on compensation, Mayor and Council approved specific City Manager recommendations for employee compensation increases for Fiscal Year 2014 on May 14th. However, certain stipulations were placed on the majority of the recommendations to include a disparate impact study and updated information on the availability of funds to cover the proposed compensation costs. The determination as to whether pay increases will go into effect during the pay period in which January 1, 2014 falls will be made by Mayor and Council prior to 2013 calendar year end. Since pay adjustments are usually permanent in nature, the stress on the General Fund will require constant observability so as to make action plans for service delivery in concert with available funding. Long-Range Financial Forecast and Managed Competition In light of our ongoing structural deficits, we must have an organization that has the flexibility to make internal changes and realignments in order to make our organization as effective and efficient as possible. Early in Fiscal Year 2014, we will turn our concentrated focus on current operations and resources within the organization to determine how we can best do things differently and explicitly accept that we must live within our fiscal means and acknowledge the “new normal” condition of our revenues lagging behind our expenditure needs. A-10 Alternatives such as “managed competition” need to be taken into consideration. The practice of implementing a competitive process to improve service quality and reduce costs was pioneered by the City of Phoenix in the late 1970s. Given our service expectations, we as an organization must be innovative, and we must have the flexibility to make changes when needed to improve efficiencies and use our valued resources as wisely as possible. Strategically Addressing Future Challenges and Opportunities: Beyond Fiscal Year 2014 Challenges With Planning Efforts Underway - As we begin the new fiscal year, it is important that staff and Mayor and Council focus their planning efforts on fiscal challenges the City will most likely face in the coming years. We must continue our work on strategies, prioritization, and remedies for these challenges in order to mitigate their impact on the future of our city.            Ongoing General Fund structural deficit as a result of recurring expenditures exceeding recurring revenues. Ongoing and potential future fund balance deficits in the Tucson City Golf enterprise, selfinsurance fund, Highway User Revenue Fund, and ParkWise need to be remedied. Continued annual benefit cost increases for pension, workers’ compensation, and public liability insurance and compensation adjustments, which would impact annual personnel budgets including pension and overtime costs. Continued reliance on the State of Arizona’s provision of shared revenues (HURF; sales, income, and auto lieu tax) to cities and towns makes us susceptible to legislative actions, which may result in unforeseen impacts to City revenues or programs. Eventual expiration of federal hiring grants awarded for police officers that will leave the City General Fund to pick up these costs and increasing public safety Deferred Retirement Option Program (DROP) accrued vacation and sick leave payouts. Future investment in transit services, including the modern streetcar, must be based upon greater predictability and a framework for the future that blends fare structure changes, service reductions, comprehensive operational analysis changes, advertising revenues, and cost reduction measures. All must be balanced with our community needs and a sustainable transit program. Ongoing operations and maintenance costs associated with the modern streetcar and Pima County Wireless Integrated Network (PCWIN) projects. Regional economic impact of the ongoing federal budget sequestration (automatic spending cuts). Establishment and funding of a self-sustaining program to address aging facilities, replace old vehicles and equipment, and address other unmet capital needs. Potential capital costs to convert Tucson City Golf courses to alternative uses, as necessary (e.g., park facilities), as well as provide for operating and maintenance needs. Building and maintaining adequate financial reserve levels. Opportunities - There are also many opportunities that lie ahead for the City to strengthen its financial position and address long-term concerns and issues:   The City’s renewed focus on economic development, including investment in the streetcar and in downtown development; and the creation of a strong incentive package which will help to grow the local economy and improve City revenues over time. Annexation continues to be a high priority in order to grow the City’s economic base and increase the amount of revenue available for public investment. It makes sense from an economic and municipal service perspective. A-11 BUDGET OVERVIEW The Tucson City Charter requires that the City Manager submit a recommended budget for the following fiscal year on or before the first Monday in May, or on such date in each year as shall be fixed by the Mayor and Council. The Mayor and Council review the City Manager’s recommended budget and are required by the State of Arizona to adopt a balanced budget on or before the third Monday in August. For Fiscal Year 2014, the recommended budget was submitted to the Mayor and Council on April 16, 2013. Mayor and Council adopted the budget on May 21, 2013. The Fiscal Year 2014 Adopted Budget totals $1.272 billion. Approximately 63% is from restricted funds that can only be used for specific purposes: 22% from Enterprise Funds of $279 million and 41% from Other Restricted Funds of $525 million. The remaining 37% or $468 million is from the General Fund, which the Mayor and Council have discretion to program to meet the City's priority needs. The General Fund budget has increased by $20.5 million, or over 4.4%, from Fiscal Year 2013. Fiscal Year 2014 $1,271,886,620 The citywide budget decreased by $42 million from the Adopted Fiscal Year 2013 Budget of $1.314 billion. The capital budget decreased by over $67 million, while the operating budget increased by $25 million. The decrease in the capital budget is primarily due to the construction completion of the Modern Streetcar/SunLink and several other transportation projects. The increase in the operating budget primarily is attributed to the increase in personnel and benefit costs. See chart below. Total Budget ($ millions) Adopted Adopted FY 2013 Budget FY 2014 Budget Change Percentage Change General Fund $ Enterprise Funds Other Restricted Funds Total $ 447.4 $ 304.7 562.2 1,314.3 $ 467.9 $ 278.9 525.0 1,271.8 $ 20.5 (25.8) (37.2) (42.5) 5% (8%) (14%) Operating Capital 1,021.0 293.3 1,314.3 $ 1,045.9 $ 225.9 1,271.8 $ 24.9 (67.4) (42.5) 2% (23%) $ Total $ A-13 This Budget Overview is organized into four sections which focus on the changes from the Adopted Fiscal Year 2013 Budget to the Adopted Fiscal Year 2014 Budget:     Where the Money Comes From – Revenue Sources Where the Money Goes – Expenditures and Staffing Citizen Impacts Budget Development Process For more detailed information on changes, see Funding Sources in Section C and Department Budgets in Section D. WHERE THE MONEY COMES FROM There are three major revenue groups in the city budget: 1) General Fund, 2) Enterprise Funds, which are restricted, and 3) Other Restricted Funds. This section of the overview will first discuss General Fund revenues, followed by a discussion of Restricted Funds revenues. See chart below which illustrates the funding sources for citywide revenues. Fiscal Year 2014 Citywide Revenues $1.272 billion A-14 General Fund Revenues Revenue for the Fiscal Year 2014 General Fund adopted budget comes from both city-generated and stateshared sources. Revenues totaling $467.9 million are included: $452.6 million of which is recurring; $15.3 million is non-recurring. This is $20.5 million more, or 4.5%, than the Fiscal Year 2013 Adopted Budget and $16.4 million more than the projected Fiscal Year 2013 revenues. Local sales tax revenues of $189.0 million, which comprise 40% of the General Fund revenues, have been estimated at a 2.3% growth over projected Fiscal Year 2013 collections. Recent State legislative actions will decrease commercial lease sales tax collections which impacts the growth in this revenue source. The City's primary property tax will provide funding for less than 3% of the General Fund budget. State-shared taxes (sales, income, and auto lieu) make up 26% of the adopted General Fund revenues. Increases in state income tax collections will result in Tucson’s share being $4.6 million higher than the estimated revenues for Fiscal Year 2013. The 28% in Other City Revenues shown in the chart below consists of other local taxes and fees, fines and forfeitures, charges for city services, and contributions. Debt restructuring in the amount of $13.2 million has been programmed in order to balance the budget; restructuring has been included as “one-time” revenue which offsets the debt principal repayment expenditure. Debt restructuring will only be pursued in the spring of 2014 if other potential revenues (e.g., delinquent sales tax collections) or expenditure savings do not materialize during the fiscal year and close the gap. Fiscal Year 2014 General Fund Revenues $467.9 million A-15 Restricted Funds – Revenues Restricted funds account for 63% of the total Fiscal Year 2014 Budget. These funds are considered restricted because their use is limited to specific purposes. Restricted fund revenues are generated from the following federal, state, and local sources: (1) (2) (3) (4) grants, shared revenues, and contributions from other state and local governments self-supporting enterprise funds (environmental services, golf, and water) city revenues that are collected for a specific purpose, such as certificates of participation and other debt financing, and reserves set aside for a particular requirement internal service and fiduciary funds The largest component of restricted revenue is from the public utility charges for service while federal grants comprise the second largest component. See following chart and additional information which is available in Section C. Fiscal Year 2014 Restricted Funds – Revenues $803.9 million A-16 WHERE THE MONEY GOES The City budget funds a broad range of services. Environmental Services, Tucson Water, and Tucson City Golf are predominately self-supporting through their fees for services and are included in the Enterprise group, which makes up 22% of the Fiscal Year 2014 Adopted Budget. The following two graphs illustrate the specific areas in which citywide and General Fund expenditures are budgeted. Detailed information on individual department budgets can be found in Section D. Fiscal Year 2014 Expenditures $1.272 billion ¹ Tucson Water, 17%, Environmental Services, 4%, and Tucson City Golf, 1% ² Mayor and Council, City Clerk, City Manager’s Office, City Attorney, City Court, Equal Opportunity Programs and Independent Police Review, Public Defender, Planning and Development Services and Tucson Convention Center ³ Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement A-17 Fiscal Year 2014 General Fund Expenditures $467.9 million ¹ Mayor and Council, City Clerk, City Manager's Office, City Attorney, Equal Opportunity Programs and Independent Police Review, General Services, Housing and Community Development, Public Defender, Planning and Development Services, and Transportation. ² Budget and Internal Audit, Finance, General Services, Human Resources, Information Technology, and Procurement. Staffing The number of City employees in the adopted budget for Fiscal Year 2014 totals 4,917.55; a decrease of 20.2 fulltime equivalent (FTE) positions from Fiscal Year 2013. An FTE is equal to a 40-hour work week or 2,080 hours per year. The citywide FTE comparison chart below illustrates how staffing over the past decade peaked in Fiscal Year 2006 at 6,042. The adopted Fiscal Year 2014 staffing of 4,918 is even lower than the City’s authorized staffing level back in Fiscal Year 1995, and is 1,110 less than it was as recently as Fiscal Year 2009. For more detail on authorized position resources, see the individual departments in Section D. A-18 A four-year City staffing comparison chart is included in Section F as well as a breakdown between permanent and non-permanent positions for Fiscal Year 2014. One potential measure of municipal efficiency, and the value that residents are getting for their taxes, is the staffing ratio per 1,000 population. A chart is also included in Section F which illustrates that the number of City employees per 1,000 population has gradually declined in the past 10 years from a peak of 11.2 in Fiscal Year 2006 to 9.6 in Fiscal Years 2012 through 2014. CITIZEN IMPACTS City Property Taxes. The City’s property tax rates will increase in Fiscal Year 2014. The City imposes two taxes on property within the city limits. The primary property tax, which is applied to the limited value assessed by the Pima County Assessor, is used for general purposes; and the secondary property tax, which is applied to the full cash value assessed by the Pima County Assessor, is used to pay off general obligation bond debt. The combined property tax rate for the Fiscal Year 2014 Adopted Budget is $1.4304 per $100 of assessed valuation, which is an increase of $0.1665. As allowed by state law, the City will increase the primary property tax levy by the actual cost of involuntary torts or claims that were paid in Fiscal Year 2012. The involuntary tort levy amount is $3,213,750, which increases the estimated primary tax rate by $0.1032 per $100 of assessed valuation. The involuntary tort revenue will be a reimbursement to the City’s Self Insurance Fund and will help toward eliminating the deficit in that fund. The increase to the secondary tax rate is needed to repay the general obligation bond principal and interest obligations. This $0.1665 increase in the combined rate would mean an increase of $16.65 annually for an owner of a home with a $100,000 actual valuation. City of Tucson Property Tax Comparisons Rate Changes Primary $ Secondary Total $ Actual Adopted FY 2013 FY 2014 0.4125 $ 0.8514 1.2639 $ A-19 Change 0.5245 $ 0.1120 0.9059 0.0545 1.4304 $ 0.1665 Charges for Services. Not all charges for services directly impact the general public; e.g., court fines and development fee increases. The charges for services that generally affect the majority of Tucson residents are the refuse collection and disposal service fees and water system cost of service/usage rates. Specific water rate increases were approved by Mayor and Council on May 21, 2013, and specific refuse collection fees were approved on June 18, 2013. Service Levels. The economic recession caused the City to reduce staffing and reduce or eliminate certain services. Staffing had fallen to the Fiscal Year 1995 level through attrition and the elimination of vacant positions. However, our primary goal is the maintenance of service delivery to our residents. This will be accomplished by making internal changes and realignments to make our organization as effective and efficient as possible. A focus will be made on training and employee development and staffing front-line customer service and revenue generating functions to ensure that critical services are delivered. BUDGET DEVELOPMENT PROCESS The budgetary process is governed by both state and City legal requirements and provides an opportunity for citizen comment. On April 16, 2013 the city manager submitted the Fiscal Year 2014 Recommended Budget and the Proposed Five-Year Capital Improvement Program for Fiscal Years 2014-2018. The submission was in compliance with the Tucson City Charter which requires that the city manager prepare a written estimate of the funds required to conduct the business and affairs of the city for the next fiscal year. A public hearing for the Fiscal Year 2014 Recommended Budget was held on May 7, 2013 to provide the public with an opportunity to comment. On May 7th, time was set aside at the Mayor and Council study session for review of the recommended budget; and the budget was tentatively adopted at the regular Mayor and Council meeting on May 7th. The tentative budget adoption was in compliance with the City Charter by which the city manager is required to submit to Mayor and Council an estimate of the probable expenditures for the coming fiscal year. On May 21st, the City of Tucson held a public hearing on the budget as tentatively adopted followed by a special meeting for final budget adoption. Adoption of the property tax levies was held on June 11th in accordance with state law. The budget calendar for Fiscal Year 2014 can be found on page iii. A-20 Section B Policies and Legal Requirements FINANCIAL POLICIES and PRACTICES The City of Tucson’s goal is to provide the highest quality services to the community in the most costeffective manner. The City’s strategy to achieve these results is through goals to improve Tucson in a coordinated manner and to make fiscally responsible decisions that will ultimately strengthen the city. The development of the City of Tucson’s budget is designed to reflect the needs and desires of the community. Throughout the year, the Mayor and Council and staff obtain input from the community through citizen commissions, neighborhood dialog meetings, and budget townhalls. The city council provides input to the City Manager for the preparation of the Recommended Budget, which is reviewed with the Mayor and Council in the spring of each year. The purpose of the Recommended Budget is to enable the community and the city council to comment on a balanced budget before tentative adoption. In addition to legal requirements set by State law and the City Charter, the Mayor and Council adopted Comprehensive Financial Policies in December 2012 as recommended by the Government Finance Officers Association (GFOA). These policies establish guidelines for the City’s overall fiscal planning and management. These principles are intended to foster and support the continued financial strength and stability of the City as reflected in its financial goals. Following these principles will enhance the City’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. It will also protect the Council’s policy-making ability by ensuring that important policy decisions are not controlled by financial problems or emergencies. The Comprehensive Financial Policies are available in their entirety on the City Finance Department’s website at http://www.tucsonaz.gov/finance Balanced Budget The city shall adopt a balanced budget so that expenditures approved for City purposes will not exceed the estimate of income expected from all sources, including available balances from prior years. This policy applies to expenditures and revenues within each fund such that each fund is individually balanced. Furthermore, one-time funding sources should only be used for one-time expenditures to avoid a future imbalance that would be caused by funding recurring expenditures with one-time revenues or balances from prior years. Per the adopted Policies, the City of Tucson should always adopt a legally balanced budget and should strive to adopt a structurally balanced budget while considering the long-term impact on the City’s financial health. In difficult budget times, the City should strive first to maintain balanced operating budgets and then to achieve a structurally balanced budget as quickly as possible. Operating Management Policies  Department directors are expected to manage their areas with the overall financial health of the City in mind and to look for effective and efficient ways to deliver quality services to our citizens while meeting the goals of the city council.  All personnel requests must be fully justified to show that they will either meet new program purposes or maintain or enhance service delivery.  Revenue projections will be based on historical trends by developing base lines for ongoing types of revenues. Conservative but realistic revenue projections will be prepared to assess the limits of budget appropriation.  User fees and charges, which are approved by the city council, will be periodically analyzed and updated to ensure sufficient cost recovery.  Development fees will be reviewed each year and adjusted if necessary. B-1 FINANCIAL POLICIES and PRACTICES  Each department will create performance measurements to make sure the goals and objectives of the department are obtained in an efficient and effective manner.  Investments of cash funds will be maintained in accordance with the City Charter and State Statutes.  The City will pursue outstanding collections through revenue collectors and perform audits on businesses to ensure compliance with the City Tax Code. Capital Management Policy The purpose of the Capital Improvement Program (CIP) is to systematically plan, schedule, and finance capital projects to ensure cost-effectiveness as well as conformance to established policies.  The City will develop, maintain and revise when necessary a continuing CIP.  The CIP must include a list of proposed capital improvements with cost estimates, funding sources, time schedules for each improvement and estimated operating and maintenance costs.  The CIP will cover a five-year planning horizon, identifying infrastructure and facility projects along with the funding sources available for projected expenditures. Revenue Diversification The City cannot meet the growing demand for services without diversifying its revenue base. Although the State places certain restrictions on raising revenues, restrictions due to the City Charter can be lifted if approved by the voters. The City must continue in its efforts to expand revenues such as fees for services, and to remove limitations set by the City Charter where feasible. General Accounting Policies  The City complies with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements in accounting for and presenting financial information.  The modified accrual basis of accounting is used for all governmental fund types, while other fund types including enterprise funds comply with the full accrual basis of accounting.  An annual audit is performed by an independent public accounting firm. The audit opinion is included in the city’s Comprehensive Annual Financial Report (CAFR).  The City’s CAFR will be submitted to the Government Finance Officers Association (GFOA) Certification of Achievement for Excellence in Financial Reporting Program.  Financial systems will be maintained to monitor revenues and expenditures. Budgetary Policies The basis of budgeting is best described as a modified cash basis, because funds are budgeted in the year expended. As a result, revenues that may be received in a prior year are budgeted in the year that they will be expended. A good example is bond funds, which are sold and received in the fiscal year prior to the fiscal year that they are budgeted and expended.  The budget will be prepared using the best practices and procedures set out by the GFOA and the GASB.  The budget will be prepared in accordance with the policies and priorities of the Mayor and Council, including the City’s Comprehensive Financial Policies and approved strategic plan.  The budget will reflect the needs being met, services provided, resources used, and sources of funds.  Annually, the Mayor and Council is to adopt a balanced budget on or before the third Monday in June preceding the beginning of the fiscal year, which sets out that year’s revenues and appropriations for each program and item of expenditures.  The City will adopt a balanced budget without using non-recurring funding sources to defray recurring expenditures. B-2 FINANCIAL POLICIES and PRACTICES  Consistent with the annual budget process, a five-year capital improvement program will be approved.  The adopted annual budget is the basis for the implementation, control, and management of that year’s programs and use of funds.  The City’s budget will be submitted to the GFOA Distinguished Budget Presentation Program. Fund Balance Policy An important component of good fiscal practice for any organization is to have a policy on the amount of reserves to be maintained, the purposes for which their use is allowed, and the manner in which reserves are restored after use. Fund balance is an important indicator of the City’s financial position. Fund Balance is comprised of Non-spendable, Restricted, Committed, Assigned, or Unassigned components. This policy refers to unrestricted fund balance which would include the latter three fund balance components: Committed, Assigned, or Unassigned. The City of Tucson’s General Fund unrestricted fund balances will be maintained to provide the City with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing. This is needed to maintain the City’s creditworthiness and to adequately provide for economic and legislative uncertainties, cash flow needs and contingencies. Committed Fund Balance  Mayor and Council action is required to “commit” and “uncommit” funds for a specific purpose.  The City will maintain a stabilization fund or “rainy day fund” as a committed fund balance in the General Fund of ten percent (10%) of General Fund revenues. The City is currently not in conformity with this goal but will strive to achieve it within five years.  The stabilization fund may only be used if specific action is taken by Mayor and Council after the unassigned/contingency fund balance is depleted. The stabilization fund will be funded from balances that have remained unspent in assigned fund balance after one fiscal year.  In the event the stabilization fund must be used to provide for temporary funding, the City must restore it to the ten percent level over a period not to exceed five fiscal years following the fiscal year in which the event occurred. If the depletion of the stabilization fund was a result of an ongoing economic downturn, the City’s goal is to restore the fund balance within five years of revenue stabilization. Assigned Fund Balance  The Chief Financial Officer/Finance Director will approve any designation to “assigned” fund balance as deemed appropriate for potential future needs. Typically, the year-end assigned fund balance represents those fund balance monies budgeted for use in the following fiscal year or for known expenditures in the future.  If fund balance is assigned, Mayor and Council will be informed within 180 days after the June 30th fiscal year-end. Unassigned Fund Balance  A target of a minimum of seven percent (7%) of General Fund revenues will be “unassigned/contingency”, with the intention to provide additional stability to the General Fund recognizing the cyclical nature of the economy and the volatility of the major revenue sources of the City. B-3 FINANCIAL POLICIES and PRACTICES  Funds in excess of the seven percent target will be retained in the unassigned General Fund balance, and may be considered to supplement “pay as you go” capital outlay expenditures, or may be used to prepay existing City debt.  These funds may not be used to establish or support costs that are recurring in nature. Investment Policy The Tucson City Charter and State Statutes authorize the City to invest in obligations of the U.S. government, its agencies and instrumentalities, money market funds consisting of the above, repurchase agreements, bank certificates of deposit, commercial paper rated A-1/P-1, corporate bonds and notes rated AAA or AA, and the State of Arizona Local Government Investment Pool. Investment maturities shall be scheduled to enable the City to meet all operating requirements which might be reasonably anticipated. Surplus and idle money related to the day-to-day operation of the City may be invested in authorized investments with a final maturity not exceeding five years from the date of investment. Comparison to the Basis of Accounting for the Comprehensive Annual Financial Report (CAFR)  The structure of City funds is generally the same in the budget and the CAFR. However, because the CAFR uses either a modified accrual or full accrual basis of accounting, there are differences in how revenues and expenses are treated in specific areas.  Where the General Fund contributes to a special revenue fund, those special revenue funds do not carry an unreserved fund balance because only the amount of General Fund required to cover expenses and obligations are transferred. This treatment is essentially the same in both the budget and the CAFR.  The budget matches revenues to expenditures in the year expensed for funds other than the General Fund. This may result in differences with the CAFR where a revenue may be received prior to the start of the fiscal year, such as is the case with bond funds and other financing, while the CAFR would report the proceeds in the year received.  The budget does not record expenditures such as depreciation that are accrued under Generally Accepted Accounting Principles. B-4 DEBT MANAGEMENT POLICY This policy is a component of the adopted Comprehensive Financial Policies. It has been developed to provide guidelines for the issuance of bonds and other forms of indebtedness to finance necessary land acquisitions, capital construction, equipment, and other items for the City and post-closing follow-up with respect to such financings. The debt policy is to be used in conjunction with the Adopted Budget, the Capital Improvement Program (CIP) and other financial policies as directed by Mayor and Council. It will assist the City in determining appropriate uses of debt financing, establish debt management goals, provide guidelines that will result in the lowest cost of borrowing for each transaction and assist the City in maintaining its current credit ratings, while assuming a prudent level of financial risk and preserving the City’s flexibility to finance future capital programs and requirements. The City of Tucson uses a variety of financing mechanisms to meet the long-term capital needs of the community. In determining an appropriate indebtedness program for the City, consideration is given to the following:        Operating and maintenance costs associated with the Capital Improvement Program Federal and state laws and regulations, Tucson City Charter, and the Tucson Code Current outstanding debt requirements Source of debt repayment consistent with the capital project being financed Life of the capital project is equal to or greater than the term of the financing Proposed debt will not cause extraordinary tax or fee increases Proposed debt will not result in limiting the City’s ability for future indebtedness In all cases, the City aggressively manages the debt program, with the assistance of a financial advisor and bond counsel. Restructuring, refinancing, and advance bond refunding are used to limit the City’s debt service costs and to provide maximum future borrowing flexibility. The City’s debt program includes the following financing mechanisms. General Obligation Bonds Bond proceeds are used to finance capital projects for police, fire, parks and recreation, drainage, and other purposes. State law limits the amount of general obligation bonds that may be outstanding to 20% of assessed valuation for utility, open space, public safety, and transportation purposes and 6% of assessed valuation for all other purposes. General obligation (GO) bonds are backed by the full-faith and credit of the City and are secured by secondary property tax. The Tucson City Charter currently sets an upper primary and secondary property tax limit of $1.75 per $100 of assessed valuation as a condition upon the City’s continuing ability to impose and collect transaction privilege taxes. Therefore, state laws notwithstanding, the City will not levy a combined primary and secondary property tax that exceeds $1.75. The City generally issues general obligation bonds with 20 - 30 year maturities. Street and Highway Revenue Bonds Bond proceeds are used to finance street improvement projects as defined by state law. State law limits the amount of bonds that can be sold. Prior fiscal year highway user revenue receipts, which are used to pay the bonds, must be equal to at least twice the highest annual debt service requirements for senior lien bonds and at least one and one-half times for junior lien bonds. Street and highway revenue bonds generally have a 20 year maturity. B-5 DEBT MANAGEMENT POLICY Water Revenue Bonds and Obligations Bond proceeds are used to finance capital improvements to the water system. By bond covenant, the City is limited to issuing bonds only if net revenues after operations are equal to at least 120% of the maximum future annual debt service requirement. To maintain a high credit rating and thus decrease borrowing costs, the City maintains 150% - 200% debt service coverage. Water revenue bonds and obligations are generally issued with 20 - 30 year maturities. Special Assessment Bonds Bond proceeds are used to finance improvement district projects. These bonds are payable by tax assessments against the benefiting property owners over a ten-year period. Water Infrastructure Finance Authority (WIFA) Loans In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the WIFA. A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. Clean Renewable Energy Bonds (CREBs) In July, 2005, Congress passed the Energy Tax Incentives Act of 2005 (the “Act”). Among a number of other tax incentives, the Act permits state and local governments, cooperative electric companies, clean renewable energy bond lenders and Indian tribal governments to issue CREBs to finance certain renewable energy and clean coal facilities. CREBs are a new form of tax credit bond in which interest on the bonds is paid in the form of federal tax credits by the United States government in lieu of interest paid by the issuer. CREBs, therefore, provide qualified issuers/qualified borrowers with the ability to borrow at a 0% interest rate. The federal tax benefit to the holder of a CREB is greater than the benefit derived from tax-exempt municipal bonds in that the tax credit derived from a CREB can be used to offset on a dollar-for-dollar basis. The City began issuing CREBs in Fiscal Year 2009 and will continue to use this financing mechanism to fund the purchase and installation of solar panels for use on city buildings. The bond principal is being repaid from the electricity savings and rebates from Tucson Electric Power. Non-Bond Debt: Lease Purchases, Certificates of Participation, and Installment Contract Debt These financing mechanisms are used when the projects involved are unsuitable for traditional bonding or a determination is made that alternative financing has advantages over bonding. The debt requirements for these financing mechanisms are payable from the City’s recurring revenues and are subject to annual appropriation by the Mayor and Council. To minimize borrowing costs, the City generally purchases financing insurance and pledges collateral towards the debt repayment. Maturities for these debts range from 1 - 20 years, depending upon the nature of the project being financed. B-6 DEBT MANAGEMENT POLICY SUMMARY OF OUTSTANDING INDEBTEDNESS As of July 1, 2012 Issue Type Principal Outstanding Governmental Activities: General Obligation Bonds Highway Revenue Bonds Certificates of Participation Special Assessment Debt Clean Renewable Energy Bonds Capital Leases $ 209,071,010 110,280,000 238,376,000 2,469,000 16,458,000 1,660,877 578,314,887 Business-type Activities: Water System Revenue Bonds Certificates of Participation Capital Leases 511,581,211 14,429,000 517,185 Total Indebtedness $ % of Total 18.92% 9.98% 21.58% 0.22% 1.49% 0.15% 52.34% 526,527,396 46.30% 1.31% 0.05% 47.66% 1,104,842,283 100.00% Bond Sales Forecast 2005 Bond Authorization Sales. In May 2005, the voters approved $142,000,000 of water revenue bonds for a five-year program of capital improvements to the water system. As of July 1, 2013, the City had sold the full $142,000,000 of that authorization. A new water bond authorization sale is not planned for Fiscal Year 2014. The Tucson Water Utility will instead issue water system revenue obligation bonds in the amount of $42,536,000 for the acquisition and construction of water system improvements. 2013 Bond Authorization Sales. In November, 2012, the voters approved $100,000,000 of General Obligation bonds for a five-year program to improve the condition of City streets. Bond funds will be used to restore, repair, and resurface streets inside Tucson City limits. No change can be made to this purpose for the bond funds without going back to voters for approval. Repayment Impact of Bond Sales General Obligation Bond Debt Service. General obligation bond debt is paid off from the secondary property tax rate, which is determined each year by the levy required to meet the annual debt service divided by the City’s projected secondary assessed valuation. For Fiscal Year 2014, the required levy to cover outstanding bonds is estimated at $28,547,940, a decrease of $206,360 from the levy for Fiscal Year 2013. The Fiscal Year 2014 secondary property rate is estimated at $0.9059 per $100 of assessed valuation, an increase of $0.0545 from the Fiscal Year 2013 actual rate of $0.8514. The actual rate for Fiscal Year 2014 may be higher or lower depending on the final secondary assessed valuation set by Pima County later this summer. Street and Highway Revenue Bond Debt Service. Street and highway revenue bonds are repaid from state-shared Highway User Revenue Fund receipts. Repayment from this source in Fiscal Year 2014 will be $17,588,650. Enterprise Funds Debt Service. Enterprise Fund revenue bonds and other long-term obligations are payable solely from fees, charges for services, or rents paid by users of the service provided. B-7 DEBT SERVICE BY SOURCE OF FUNDS PRINCIPAL AND INTEREST FY 2013 FY 2014 1 General Government Funds General Fund ParkWise Fund Highway User Revenue Fund General Obligation Bond Debt Fund Street and Highway Revenue Bond Debt Fund Special Assessments Fund Total General Government Funds $ 22,037,050 1,432,700 170,750 28,056,290 17,486,050 578,550 69,761,390 $ 24,360,720 1,392,650 -028,272,500 17,588,650 521,610 72,136,130 2 Internal Service Funds Facilities Management Internal Service Fund General Service Fund Total Internal Service Funds 2,580 1,890,320 1,892,900 -01,860,700 1,860,700 1,247,670 46,688,970 47,936,640 617,410 46,985,640 47,603,050 2 Enterprise Funds Environmental Services Fund Tucson Water Utility Fund Total Enterprise Funds Grand Total $ 119,590,930 $ 121,599,880 1 General Government Funds debt service payments are budgeted in Non-Departmental, except for ParkWise where its debt service payments are budgeted within its respective department. 2 Internal Service and Enterprise Funds debt service payments are budgeted in their respective departments. B-8 LEGAL REQUIREMENTS The City’s budget is subject to requirements set by the State of Arizona's Constitution and statutes, and the Tucson City Charter. LEGAL REQUIREMENTS IMPOSED BY THE STATE Tucson, like all cities in the State of Arizona, is subject to numerous budgetary and related legal requirements. Article IX, Section 20(1) of the Arizona Constitution sets out limits on the City's legal budget capacity. In general, the Mayor and Council cannot authorize expenditures of local revenues in excess of the expenditure limitation determined annually by the State of Arizona's Economic Estimates Commission (EEC). This limitation is based on the City's actual expenditures incurred during Fiscal Year 1980, adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, certain highway user revenue funds, federal funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Each year the EEC recalculates expenditure limitations for population growth and inflation, using the federal Gross Domestic Product (GDP) index to account for inflationary increases. The City’s limitation amount for Fiscal Year 2014 includes two voter-approved increases to the expenditure base. In November 1981, the voters passed an $800,000 increase and in November 1987, the voters approved a $46.9 million permanent increase to the base limitation. Property Tax Levy Limitation The Arizona Constitution and Arizona Revised Statutes (ARS) specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy may be used only to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Primary Property Tax Levy: There is a strict limitation on how much the City can levy as a primary property tax. The primary property tax levy is limited to an increase of 2% over the previous year's maximum allowable primary levy, plus an increased dollar amount due to a net gain in property not taxed the previous year (ARS §42-17051). Even if the City does not adopt the maximum allowable levy from year to year, the 2% allowable increase will be based on the prior year's "maximum allowable levy.” The "net new property" factor is included in the calculation to take into account all new construction and any additional property added to a community due to annexations. The 2% increase applies to all taxable property. The Arizona State law allows cities and towns to include tort claim reimbursements in the primary tax levy. The property tax revenue represents a reimbursement to the City’s Self-Insurance Fund for the actual cost of liability claim judgments paid during the prior fiscal year. The City of Tucson includes this reimbursement in its primary property tax levy. Secondary Property Tax Levy: The secondary property tax allows the City to levy a property tax for the purpose of retiring the principal and paying interest on general obligation bonds. This levy is referred to as the "unlimited" levy because this property tax may be levied in an amount to make necessary interest payments on, and for the retirement of, general obligation bonds issued by the City. Not only is the dollar amount of the secondary property tax levy "unlimited," the actual full cash value of property that is used in determining the tax rate can be adjusted by changes in market value without a cap (Article IX, Section 18 and 19, Arizona Constitution). Unlike the primary tax system, which uses a controlled B-9 LEGAL REQUIREMENTS assessment system to determine the tax rate, state laws allow the City to levy the amount of secondary property tax necessary to pay off its general obligation bonds. Budget Adoption State law (ARS §42-17101) requires that on or before the third Monday in July of each fiscal year, the Mayor and Council must adopt a tentative budget. Once this tentative budget has been adopted, the expenditures may not be increased upon final adoption. In effect, with the adoption of the tentative budget, the council has set its maximum "limits" for expenditure, but these limits may be reduced upon final adoption. Once the tentative budget has been adopted, it must be published once a week for at least two consecutive weeks. The tentative budget must be fully itemized in accordance with forms supplied by the auditor general and included in the council meeting minutes. State law (ARS §42-17104, §42-17105) specifies that the city or town council must adopt the final budget for the fiscal year by roll call vote at a special meeting called for that purpose. The adopted budget then becomes the amount proposed for expenditure in the upcoming fiscal year and shall not exceed the total amount proposed for expenditure in the published estimates (ARS §42-17106). Once adopted, no expenditures shall be made for a purpose not included in the budget, and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the city has at any time received, or has on hand, funds or revenue in excess of those required to meet expenditures incurred under the budget. Federal and bond funds are not subject to this requirement. Adoption of Tax Levy State law (ARS §42-17107) governing truth in taxation notice and hearing requires that on or before February 10, the county assessor shall transmit to the city an estimate of the total net assessed valuation of the city, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the city. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the city in the preceding year, the governing body shall publish a notice of tax increase. The truth in taxation hearing must be held prior to the adoption of the property tax levy. The tax levy for the city must be adopted on or before the third Monday in August (ARS §42-17151). The tax levy must be specified in an ordinance adopted by the Mayor and Council. The levy is for both the primary and secondary tax. Budget Revisions ARS §42-17106 requires that no expenditures be made for a purpose not included in the adopted budget in any fiscal year in excess of the amount specified for each purpose in the budget. The City of Tucson in its annual Budget Adoption Resolution defines “purpose” as a series of departments and offices organized into the following seven program categories: 1) Elected and Officials 2) Public Safety and Justice Services 3) Community Enrichment and Development 4) Public Utilities 5) Support Services 6) Non-Departmental 7) Fiduciary Funds B-10 LEGAL REQUIREMENTS The departments within a given program category are held accountable for their budget. Each department and the Office of Budget and Internal Audit continuously monitor expenditures. Expenditures will be controlled by an annual budget at the purpose level. The City Council shall establish appropriations through the budget process. The Council or City Manager may transfer these appropriations as necessary through the budget amendment process. ARS §42-17106 permits the Mayor and Council, on the affirmation of a majority of the members at a duly noticed public meeting, to authorize the transfer of funds between program categories if the funds are available so long as the transfer does not violate the state set spending limitations. Department directors are required to control expenditures to prevent exceeding their departmental expenditure budget. If budget changes are needed within a department budget, city departments prepare budget change requests that identify the areas to be increased and decreased. The Budget Office approves these budget change requests; under special circumstances the City Manager or his designee also approves the change requests. If there are major policy or program implications associated with a change, the City Manager may submit it to the Mayor and Council for approval. Once approved, the revised appropriation is entered into the City’s financial management system. LEGAL REQUIREMENTS IMPOSED BY THE CITY CHARTER Legal requirements of the Tucson City Charter related to limiting property taxes and scheduling of budget adoption are more restrictive than state law. Property Tax Levy Limitation Chapter IV, Section 2 of the Tucson Charter sets an upper property tax limit of $1.75 per $100 assessed value. Therefore, state laws notwithstanding, the City cannot levy a combined primary and secondary property tax that exceeds $1.75. Fiscal Year The fiscal year of the City begins the first day of July of each year. (Tucson City Charter, Chapter XIII, Section 1) Submission of the Recommended Budget The City Charter requires that the City Manager prepare a written estimate of the funds required to conduct the business and affairs of the City for the next fiscal year. This estimate, which is the recommended budget, is due on or before the first Monday in May of each year, or on such date in each year as shall be fixed by the Mayor and Council. (Tucson City Charter, Chapter XIII, Section 3) Budget Approval On or before the first Monday in June of each year, or on such date in each year as shall be fixed by the Mayor and Council, the City Manager is required to submit to the Mayor and Council an estimate of the probable expenditures for the coming fiscal year, stating the amount in detail required to meet all expenditures necessary for city purposes, including interest and sinking funds, and outstanding indebtedness. Also required is an estimate of the amount of income expected from all sources and the probable amount required to be raised by taxation to cover expenditures, interest, and sinking funds. (Tucson City Charter, Chapter XIII, Section 4) B-11 LEGAL REQUIREMENTS Budget Publication and Hearings The budget has to be prepared in detail sufficient to show the aggregate sum and the specific items allowed for each and every purpose. The budget and a notice that the Mayor and Council will meet for the purpose of making tax levies must be published in the official newspaper of the city once a week for at least two consecutive weeks following the tentative adoption of such budget. (Tucson City Charter, Chapter XIII, Section 5) Adoption of the Budget and Tax Levy Under Chapter XIII, Section 13 of the City Charter, any unexpended funds held at the conclusion of the fiscal year, other than funds needed to pay bond indebtedness, are no longer available for expenditure and must be credited against amounts to be raised by taxation in the succeeding fiscal year. If a budget is adopted after the beginning of the fiscal year, Chapter XIII, Section 13 may bar the expenditure of any money until a budget is in place. The implications of Chapter XIII, Section 13 are two-fold. First, any non-bond related expenditure authority terminates on June 30. Second, since the clear implication of this section is that an adopted budget is necessary to provide expenditure authority, if a budget is not in place on July 1 the City cannot expend funds. To avoid any possible implications of not having a budget in place before the beginning of the fiscal year, it is advised that the Mayor and Council adopt a final budget on or before June 30. The Mayor and Council are required to hold a public hearing at least one week prior to the day on which tax levies are made, so that taxpayers may be heard in favor of or against any proposed tax levy. After the hearing has been concluded, the Mayor and Council adopt the budget as finally determined upon. All taxes are to be levied or voted upon in specific sums and cannot exceed the sum specified in the published estimate. (Tucson City Charter, Chapter XIII, Section 6, and Ordinance Number 1142, effective 6-23-48) City Ordinance Setting the Property Tax Rate On the day set for making tax levies, and not later than the third Monday in August, the Mayor and Council must meet and adopt an ordinance that levies upon assessed valuation of property within the city a rate of taxation sufficient to raise the amounts estimated to be required in the annual budget. (Tucson City Charter, Chapter XIII, Section 7, and Ordinance Number 1142, effective 6-23-48) B-12 STATEMENT REQUIRED BY ARIZONA REVISED STATUTES §42-17102 RELATIVE TO PROPERTY TAXATION PRIMARY AND SECONDARY TAX LEVIES FISCAL YEARS 2013 AND 2014 Adopted FY 2013 Levy Property Tax Primary Secondary Total Actual FY 2013 Levy FY 2014 Maximum Levy Amount $ 13,670,900 $ 28,754,300 13,670,900 $ 28,754,300 13,119,610 28,547,940 $ 42,425,200 $ 42,425,200 $ 41,667,550 Actual FY 2013 Rate Property Tax Primary Secondary FY 2014 Involuntary Tort Levy Amount 1 $ 3,213,750 -0- $ 3,213,750 Amount Rate Increase/ (Decrease) Estimated FY 2014 3 Rate FY 2014 Total Levy Amount 2 Percentage Levy Increase/ (Decrease) $ 16,333,360 28,547,940 $ 2,662,460 (206,360) 19.5% (0.7%) $ 44,881,300 $ 2,456,100 5.8% Percentage Rate Increase/ (Decrease) $ 0.4125 $ 0.8514 0.5245 0.9059 $ 0.1120 0.0545 (4.0%) 6% Total $ 1.2639 $ 1.4304 $ 0.1665 13.2% 1 Amount of Levy Increase/ (Decrease) The primary property tax levy is limited to an increase of two percent over the previous year's maximum allowable primary levy plus an increased dollar amount due to a net gain in property not taxed in the previous year, such as new construction and annexed property. The primary property tax levy is shown at the estimated maximum amount. The actual maximum amount may be less. 2 Increase to the levy rate as reimbursement for Fiscal Year 2012 tort claim payments. 3 Both rates may differ depending on the final actual assessed valuation for the respective purposes. B-13 B-14 B-15 B-16 Schedule A to Resolution 22033 CITY OF TUCSON Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2014 FUND 1. General Fund ESTIMATED FUND REVENUES ADOPTED BALANCE/ OTHER THAN ACTUAL BUDGETED NET PROPERTY TAX PROPERTY EXPENDITURES/ EXPENDITURES/ POSITION*** REVENUES TAXES EXPENSES** EXPENSES* 2013 2013 2014 2014 July 1, 2013** Primary: 13,119,610 $ 440,604,360 50,144,070 $ $ 394,159,760 $ 403,717,380 $ 2. Special Revenue Funds 298,838,310 285,652,290 22,828,300 3. Debt Service Funds Available 4. Less: Amounts for Future Debt Retirement 34,070,890 76,525,890 2,089,500 Secondary: 28,547,940 5. Total Debt Service Funds 34,070,890 76,525,890 2,089,500 28,547,940 128,166,470 77,942,740 41,603,600 100,239,950 299,305,720 283,787,380 835,498,040 10. Total Enterprise Funds 299,305,720 283,787,380 835,498,040 11. Internal Service Funds 69,860,510 64,352,190 12. Fiduciary Funds 68,177,960 68,018,680 560,480,160 1,259,996,550 $ 1,503,105,500 6. Capital Projects Funds OTHER FINANCING 2014 SOURCES $ 13,206,000 $ INTERFUND TRANSFERS 2014 IN (13,206,000) $ $ TOTAL FINANCIAL RESOURCES AVAILABLE 2014 (46,269,770) $ 576,549,810 (10,413,290) BUDGETED EXPENDITURES/ EXPENSES 2014 $ 408,400,520 198,916,750 46,269,770 278,428,110 247,837,950 7,501,680 10,413,290 41,050,730 46,382,760 10,413,290 41,050,730 46,382,760 20,000,000 161,843,550 124,673,200 244,132,460 54,836,100 1,134,466,600 292,679,900 244,132,460 54,836,100 7. Permanent Funds 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 12. TOTAL ALL FUNDS $ 1,292,579,620 $ (9,538,170) Primary: $ 3,213,750 44,881,300 $ 1,134,466,600 292,679,900 68,036,530 61,712,110 68,751,140 59,071,190 664,432,650 69,955,150 1,118,502,920 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter-approved alternative expenditure limitation $ 88,042,100 $ (13,206,000) $ $ 2013 1,292,579,620 $ 2014 1,258,680,620 $ $ 1,292,579,620 653,225,130 639,354,490 650,408,940 $ $ 1,258,680,620 635,937,940 622,742,680 662,234,578 56,683,060 $ (56,683,060) $ * Includes Expenditure/Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). B-17 2,918,483,560 $ 1,258,680,620 Schedule B to Resolution No. 22033 CITY OF TUCSON Summary of Tax Levy and Tax Rate Information Fiscal Year 2014 2013 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2014 $ 13,670,900 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) -0- 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $ $ 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected $ $ $ $ $ 13,670,900 28,754,300 42,425,200 $ 16,333,360 $ 16,333,360 28,547,940 44,881,300 $ 13,670,900 113,098 13,783,998 28,754,300 78,911 28,833,211 42,617,209 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate 0.4125 0.5245 (2) Secondary property tax rate 0.8514 0.9059 (3) Total city/town tax rate 1.2639 1.4304 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the no special assessment districts for which secondary city/town was operating property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. B-18 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES ACTUAL REVENUES* 2013 ESTIMATED REVENUES 2014 GENERAL FUND Local taxes Business Privilege Tax Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Government Property Lease Excise Tax $ 178,400,000 24,600,000 6,200,000 9,200,000 3,800,000 800,000 400,000 40,000 3,500 $ 184,637,290 25,937,110 4,387,820 9,281,310 3,633,770 800,000 271,350 85,000 5,200 $ 188,988,400 25,013,700 4,387,800 9,522,000 3,706,500 800,000 271,400 85,000 5,200 Licenses and permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fee Sign Regulation Fee Litter Assessment Fee Miscellaneous Licenses and Permits 13,356,100 3,634,000 1,600,000 1,000,000 909,900 354,600 200,000 26,020 13,681,350 3,870,050 1,770,000 51,000 1,041,590 360,000 200,000 30,540 13,955,000 3,470,670 1,750,000 100,000 1,059,400 372,300 200,000 29,780 State Shared Revenues State Shared Income Tax State Shared Sales Tax State Shared Auto Lieu Tax 53,100,000 42,200,000 18,700,000 53,128,730 42,641,790 18,193,430 57,800,600 44,563,600 19,693,400 Charges for services Administration Charge to Enterprise Funds City Attorney General Government Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Tucson Fire Tucson Police 10,123,390 5,000 173,600 166,500 228,000 5,885,540 7,508,200 132,990 12,234,490 4,774,320 10,123,390 8,000 154,150 164,810 228,000 5,886,290 8,240,500 94,000 11,442,200 4,388,780 11,123,390 8,000 159,900 183,000 97,600 5,793,390 7,900,700 100,660 11,535,320 4,979,000 Fines and forfeits City Attorney City Court Finance General Government Housing and Community Development Planning and Development Services Tucson Fire Tucson Police 512,890 2,169,410 8,000 2,000 4,000 1,000 6,000 11,348,200 239,080 10,999,180 7,800 4,100 1,310 2,580 3,500 1,161,050 304,000 10,734,100 6,500 3,000 -01,000 7,180 2,171,500 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-19 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES Use of Money and Property Rentals and Leases Interest Earnings $ 426,640 288,670 In-lieu property taxes Tucson Water Utility Other Agencies Pima Animal Care Fees University of Arizona Fire Service Contributions Dispatch Services Law Enforcement Training State Telecommunications 911 Excise Tax Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Tucson Police Miscellaneous Sale of Property Miscellaneous Revenues Election Campaign Contributions Recovered Expenditures Total General Fund $ ACTUAL REVENUES* 2013 $ 426,640 288,670 ESTIMATED REVENUES 2014 $ 426,640 267,810 1,600,000 1,600,000 1,600,000 1,100,000 134,420 1,050,000 134,420 1,050,000 134,420 969,540 247,300 40,000 961,540 198,640 40,000 969,540 244,000 40,000 1,153,570 70,000 359,500 740,000 1,084,860 94,580 359,500 -0- 1,084,860 69,300 359,160 -0- 118,070 636,000 -045,400 234,600 1,095,880 2,420 99,430 2,318,000 1,150,500 -07,140 421,736,760 $ 424,827,230 $ 440,604,360 7,695,000 6,825,800 -0315,300 6,556,000 4,303,400 714,100 120,000 338,000 81,039,200 107,906,800 $ 7,108,030 6,720,570 89,920 165,150 6,549,500 4,464,150 740,140 154,000 677,360 78,968,350 105,637,170 $ 7,956,700 6,974,600 -0388,550 12,328,640 4,967,340 777,160 250,000 480,050 19,325,820 53,448,860 SPECIAL REVENUE FUNDS Mass Transit Fund Fare Box Revenue Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Miscellaneous Revenue Federal Transit Grants Total Mass Transit Fund $ $ $ $ * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-20 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES Tucson Convention Center Fund Room and Space Rental Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Total Tucson Convention Center Fund Highway User Revenue Fund State Shared HURF Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Total Highway User Revenue Fund ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues $ 1,275,000 140,000 850,000 340,000 27,000 140,000 240,000 200,000 140,000 55,000 50,000 3,457,000 $ $ $ $ Total ParkWise Fund Civic Contribution Fund Housing and Community Development Parks and Recreation Tucson Convention Center Tucson Fire Tucson Police Open Space Contributions Interest Earnings Total Civic Contribution Fund $ $ $ 848,930 1,869,930 25,000 60,000 930,000 290,270 104,030 500 4,128,660 $ 8,000 316,380 $ $ 33,696,950 278,000 -0-0200,000 291,280 100,000 -0-0-034,566,230 -0251,210 5,000 20,000 32,170 $ ACTUAL REVENUES* 2013 $ $ $ $ 1,250,000 130,000 850,000 345,000 27,000 145,000 230,000 190,000 120,000 60,000 76,590 3,423,590 ESTIMATED REVENUES 2014 $ $ 33,843,000 278,000 43,240 2,000 200,000 291,380 2,078,000 35,000 245,890 195,870 37,212,380 $ 717,000 1,793,200 19,200 36,000 531,600 233,000 40,000 5,840 3,375,840 $ -0391,200 30,000 11,600 500 7,640 8,170 449,110 $ $ $ $ 1,250,000 135,000 875,000 350,000 30,000 140,000 240,000 200,000 140,000 65,000 66,080 3,491,080 34,042,290 340,000 -0-0202,000 295,000 3,000,000 40,000 -0200,000 38,119,290 908,700 2,076,140 15,000 44,000 710,000 107,370 -0-03,861,210 6,750 251,200 30,000 20,000 75,000 8,000 8,000 398,950 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-21 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 SOURCE OF REVENUES Community Development Block Grant Fund Community Development Block Grant Program Income El Portal Income Total Community Development Block Grant Fund Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants Lead Hazard Control Grants Program Income Total Miscellaneous Housing Grant Fund Public Housing Section 8 Fund Federal Public Housing Section 8 Grant Program Income Interest Earnings Total Public Housing Section 8 Fund ESTIMATED REVENUES 2013 $ 10,073,510 520,000 -010,593,510 $ $ 3,062,800 826,670 760,950 4,650,420 $ $ $ $ $ $ 38,068,200 6,500 7,000 38,081,700 HOME Investment Partnerships Program Fund HOME Funds $ Program Income Total HOME Investment Partnerships Program Fund $ 6,137,460 426,960 6,564,420 $ 352,760 -02,122,470 900,000 116,430 672,580 7,504,600 3,686,940 13,148,930 28,504,710 $ Other Federal Grants Fund City Attorney City Court City Manager General Government Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Total Other Federal Grants Fund Non-Federal Grants Fund City Attorney City Manager Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Total Non-Federal Grants Fund $ ACTUAL REVENUES* 2013 $ $ $ $ $ $ $ $ $ 141,200 150,000 333,610 521,900 -0164,000 1,384,710 2,695,420 Total Special Revenue Funds $ 241,465,250 9,963,230 1,130,890 138,830 11,232,950 3,330,470 -0259,760 3,590,230 40,404,720 140,870 7,000 40,552,590 ESTIMATED REVENUES 2014 $ $ $ $ $ $ 4,279,990 907,500 5,187,490 $ 265,740 25,250 2,313,180 1,942,110 101,080 415,840 5,578,510 1,073,730 11,223,000 22,938,440 $ $ $ 9,812,200 1,787,000 220,250 11,819,450 4,394,230 819,940 776,890 5,991,060 40,362,420 1,193,920 -041,556,340 5,584,570 705,900 6,290,470 265,740 307,720 420,000 947,370 95,940 572,550 12,309,170 2,436,940 13,866,500 31,221,930 $ $ 81,920 150,000 335,490 171,840 40,000 122,730 1,320,920 2,222,900 $ 81,920 -0569,860 325,000 -0164,000 1,577,330 2,718,110 $ 235,822,690 $ 198,916,750 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-22 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES DEBT SERVICE FUNDS Street and Highway Bond and Interest Fund State Shared - HURF Interest Earnings Total Street and Highway Bond and Interest Fund $ $ ACTUAL REVENUES* 2013 7,361,140 -07,361,140 $ $ ESTIMATED REVENUES 2014 6,957,000 9,650 6,966,650 $ $ $ 408,710 7,900 840 417,450 $ 312,480 12,160 1,680 326,320 $ $ 7,165,710 9,650 7,175,360 Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues Total Special Assessment Bond and Interest Fund $ 408,710 5,800 5,440 419,950 Total Debt Service Funds $ 7,781,090 $ 7,384,100 $ 7,501,680 2013 General Obligation Bond Fund Interest Earnings Total 2013 General Obligation Fund $ -0-0- $ -0-0- $ 125,000 125,000 Capital Improvement Fund Intergovernmental Agreements Total Capital Improvement Fund $ $ 16,088,900 16,088,900 $ $ 11,559,140 11,559,140 $ $ 10,112,800 10,112,800 $ 510,000 255,000 2,594,500 612,000 -080,000 4,051,500 $ 692,620 347,360 4,031,090 1,081,380 440 140,000 6,292,890 $ 713,400 357,780 4,152,030 1,113,840 -0150,000 6,487,050 $ CAPITAL PROJECTS FUNDS Development Fee Fund Development Fees for Police Development Fees for Fire Development Fees for Transportation Development Fees to Parks Development Fees for Public Facilities Interest Earnings Total Development Fee Fund Regional Transportation Authority Fund Regional Transportation Authority Rentals and Leases Total Regional Transportation Authority Fund $ $ $ 86,721,950 -086,721,950 Total Capital Projects Funds $ 106,862,350 $ $ $ $ 89,301,640 50,800 89,352,440 $ $ 83,407,850 107,250 83,515,100 $ 107,204,470 $ 100,239,950 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. ENTERPRISE FUNDS B-23 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES Tucson Water Utility Potable Water Sales Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fee Fire Sprinkler Fee Connection Fees Service Charges Development Plan Review/Inspection Fees Billing Services Miscellaneous Revenues Tucson Airport Remediation Project Water System Equity Fees CAP Water Resource Fees Miscellaneous Grants Sale of Capital Assets Interest Earnings Total Tucson Water Utility 138,780,400 11,634,000 2,235,700 2,871,000 1,345,900 617,000 3,087,000 575,000 3,156,000 1,200,000 1,445,000 2,324,000 347,000 865,000 50,000 20,000 170,553,000 $ $ $ 28,207,480 8,173,070 5,505,650 3,400,000 1,174,000 211,180 850,000 140,000 402,000 500,000 50 17,000 350,000 48,930,430 Tucson Golf Course Fund El Rio $ Randolph Fred Enke Silverbell Other Revenues Total Tucson Golf Course Fund $ 900,540 3,149,920 1,227,760 1,279,100 28,000 6,585,320 Environmental Services Fund Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fee Self Haul Fee Refuse Penalties Recycling Household Hazardous Waste State and Local Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Total Environmental Services Fund Public Housing Fund Federal Grants Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Other Revenues Total Public Housing Fund $ ACTUAL REVENUES* 2013 $ $ $ 6,870,940 2,660,350 3,379,560 548,340 856,280 180,000 14,495,470 $ $ $ $ $ $ $ ESTIMATED REVENUES 2014 131,550,000 10,300,000 9,775,000 2,858,000 1,050,000 1,275,000 3,100,000 658,170 3,156,000 2,578,890 1,445,000 2,486,350 543,960 700,290 452,700 259,480 172,188,840 $ 28,207,480 7,880,000 5,950,000 3,500,000 1,174,000 181,860 1,314,100 140,000 594,850 914,570 125,000 9,020 360,000 50,350,880 $ 964,470 3,294,360 1,243,290 1,278,260 53,000 6,833,380 6,470,940 2,472,380 3,375,310 259,820 650,790 124,770 13,354,010 $ $ $ $ $ $ 135,917,000 10,609,870 9,965,000 2,950,000 1,050,400 979,000 2,946,790 518,730 3,156,000 2,811,930 809,350 2,479,000 350,000 865,000 -028,940 175,437,010 28,437,480 8,293,070 5,505,650 3,500,000 1,174,000 211,180 850,000 140,000 469,330 -050 10,000 -048,590,760 979,500 3,342,950 1,261,710 1,297,180 53,000 6,934,340 6,266,980 2,075,630 3,176,080 175,440 3,520 187,630 11,885,280 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Non-Public Housing Asset Management Fund Federal Grants 209,000 $ 210,310 $ 210,310 $ El Portal Income 842,760 566,470 554,450 Tenant Rent 485,000 528,930 492,510 Charges for Other Services 14,300 23,500 17,800 -0-0Interest Revenue 80 -0Miscellaneous Revenues 54,900 10,000 Total Non-Public Housing Asset Management Fund $ 1,551,060 $ 1,384,190 $ 1,285,070 B-24 Schedule C to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2014 ESTIMATED REVENUES 2013 SOURCE OF REVENUES Total Enterprise Funds ACTUAL REVENUES* 2013 ESTIMATED REVENUES 2014 $ 242,115,280 $ 244,111,300 $ 244,132,460 $ 25,752,480 -026,400 48,000 25,826,880 $ 25,288,130 4,500 23,870 103,000 25,419,500 $ 26,848,740 -06,500 69,000 26,924,240 18,536,260 387,420 5,000 18,928,680 $ 18,953,020 387,420 13,000 19,353,440 $ $ $ 19,170,700 170,000 106,720 -019,447,420 $ $ 18,416,330 90,000 -02,460,630 20,966,960 $ 17,465,670 120,000 -02,460,630 20,046,300 $ 65,722,520 $ 64,220,360 $ 68,036,530 $ $ $ 34,457,460 8,300,000 5,291,540 15,000 51,500 48,115,500 $ $ 38,800,000 8,300,000 12,134,000 50,000 -059,284,000 $ 40,237,190 6,650,000 12,134,000 -050,000 59,071,190 $ 59,284,000 $ 48,115,500 $ 59,071,190 TOTAL ALL FUNDS $ 1,144,967,250 $ 1,131,685,650 $ 1,118,502,920 INTERNAL SERVICE FUNDS Fleet Services Internal Service Fund Interdepartmental Charges Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Total Fleet Services Internal Service Fund General Services Internal Service Fund Interdepartmental Charges Non-Grant Contributions Miscellaneous Revenues Total General Services Internal Service Fund Self Insurance Internal Service Fund Interdepartmental Charges Interest Revenue Miscellaneous Revenue Proceeds from Lawsuit Settlement Total Self Insurance Internal Service Fund Total Internal Service Funds $ $ $ $ $ $ $ $ 20,696,450 361,540 8,000 21,065,990 FIDUCIARY FUNDS Tucson Supplemental Retirement System Employer Contributions Employee Contributions Portfolio Earnings Transfers from Other Systems Miscellaneous Revenues Total Tucson Supplemental Retirement System Total Fiduciary Funds * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-25 Schedule D to Resolution No. 22033 CITY OF TUCSON Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2014 OTHER FINANCING 2014 SOURCES FUND INTERFUND TRANSFERS 2014 IN GENERAL FUND Refunding of Certificates of Participation Transfer to Mass Transit Fund Transfer to Tucson Convention Center $ 13,206,000 $ (13,206,000) $ $ (42,733,040) (3,536,730) Total General Fund $ 13,206,000 $ (13,206,000) $ $ $ $ (46,269,770) SPECIAL REVENUE FUNDS Transfer from General Fund Transfer to Street & Highway Bond and Interest Fund $ 46,269,770 $ (10,413,290) Total Special Revenue Funds $ $ $ 46,269,770 $ $ $ $ 10,413,290 $ Total Debt Service Funds $ $ $ 10,413,290 $ (10,413,290) DEBT SERVICE FUNDS Transfer from HURF Fund CAPITAL PROJECTS FUNDS $ 20,000,000 $ $ $ Total Capital Projects Funds $ 20,000,000 $ $ $ $ 54,836,100 $ $ $ Total Enterprise Funds $ 54,836,100 $ $ $ $ $ $ $ Total Internal Service Funds $ $ $ $ $ (13,206,000) $ General Obligation Bond Proceeds ENTERPRISE FUNDS Water System Obligation Bond Proceeds INTERNAL SERVICE FUNDS None TOTAL ALL FUNDS $ 88,042,100 B-26 56,683,060 $ (56,683,060) Schedule E to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2014 FUND/DEPARTMENT EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 GENERAL FUND Mayor and Council $ Budget and Internal Audit City Attorney City Clerk City Court City Manager Finance General Services Housing and Community Development Human Resources Information Technology Office of Equal Opportunity Parks and Recreation Planning and Development Services Procurement Public Defender Transportation Tucson Fire Tucson Police Non-Departmental Total General Fund $ 2,021,700 18,660,810 782,510 39,931,460 7,568,640 2,161,860 18,842,540 700,900 38,033,770 6,673,080 2,178,060 17,539,670 787,220 35,980,610 7,247,040 3,357,450 3,086,390 7,142,550 83,845,450 140,536,270 34,250,730 394,159,760 $ -0- $ 3,117,900 2,994,650 7,224,230 84,651,120 143,540,150 43,042,910 403,717,380 $ 3,124,200 3,157,720 2,184,600 86,932,770 146,864,750 39,563,610 408,400,520 SPECIAL REVENUE FUNDS Mass Transit Fund Transportation $ Total Fund $ 148,337,590 148,337,590 $ $ -0- $ $ 147,073,250 147,073,250 $ $ 98,934,700 98,934,700 Tucson Convention Center Fund Tucson Convention Center $ Non-Departmental Total Fund $ 5,552,760 1,307,030 6,859,790 $ $ 5,514,660 1,307,030 6,821,690 $ 5,712,120 1,315,690 7,027,810 Highway User Revenue Fund Transportation $ Housing and Community Development Non-Departmental Total Fund $ ParkWise Fund Transportation $ Total Fund $ 2,843,180 1,478,420 8,525,540 3,394,540 11,306,630 7,412,400 8,361,130 2,931,220 6,722,740 46,655,470 275,000 $ $ $ -0- $ $ $ 2,671,050 1,441,150 8,164,850 2,975,830 10,861,220 6,802,720 10,459,770 2,948,390 6,409,290 41,751,230 275,000 $ $ $ 2,736,430 1,456,320 8,428,210 4,044,840 11,261,520 8,641,450 10,425,470 9,339,400 6,506,630 35,049,430 217,700 271,330 47,201,800 $ -0- $ 271,330 42,297,560 $ 100,580 35,367,710 4,024,810 4,024,810 $ $ -0- $ $ 3,678,510 3,678,510 $ $ 5,704,600 5,704,600 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-27 Schedule E to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2014 FUND/DEPARTMENT Civic Contribution Fund Housing and Community $ Development Parks and Recreation Tucson Convention Center Tucson Fire Tucson Police Total Fund $ Community Development Block Grant Fund Housing and Community $ Development Total Fund $ Miscellaneous Housing Grant Fund Housing and Community $ Development Total Fund $ Public Housing Section 8 Fund Housing and Community $ Development Total Fund $ HOME Investment Partnerships Program Fund Housing and Community $ Development Total Fund $ Other Federal Grants Fund $ City Attorney City Court City Manager Non-Departmental Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Total Fund $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 -0- $ 1,266,970 5,000 20,000 32,170 1,324,140 $ 10,593,510 $ 10,593,510 $ 4,650,420 $ 4,650,420 $ 38,081,700 $ 38,081,700 $ 6,564,420 $ 6,564,420 $ 352,760 -02,122,470 900,000 116,430 $ 672,580 7,504,600 3,686,940 13,148,930 28,504,710 -0- -0- -0- -0- -0- $ -0- Non-Federal Grants Fund $ City Attorney City Manager Housing and Community Development Parks and Recreation Tucson Fire Tucson Police Total Fund $ 521,900 164,000 1,384,710 2,695,420 $ -0- Total Special Revenue Funds $ 298,838,310 $ -0- 141,200 150,000 333,610 $ BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 $ -0- $ 6,750 $ 386,780 439,090 20,000 131,220 977,090 $ 1,014,900 30,000 20,000 134,120 1,205,770 $ 13,533,240 $ 11,819,450 $ 13,533,240 $ 11,819,450 $ 3,283,440 $ 5,991,060 $ 3,283,440 $ 5,991,060 $ 40,552,590 $ 41,556,340 $ 40,552,590 $ 41,556,340 $ 5,177,510 $ 6,290,470 $ 5,177,510 $ 6,290,470 $ 265,740 25,250 1,720,830 947,370 28,820 $ 265,740 307,720 420,000 947,370 95,940 $ $ 415,840 4,567,260 984,970 11,223,000 20,179,080 81,920 150,000 331,920 $ $ 572,550 12,309,170 2,436,940 13,866,500 31,221,930 81,920 -0569,860 $ 71,840 122,730 1,319,920 2,078,330 $ 325,000 164,000 1,577,330 2,718,110 $ 285,652,290 $ 247,837,950 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-28 Schedule E to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2014 FUND/DEPARTMENT Capital Project Funds 2000 General Obligation Fund Parks and Recreation $ Transportation Tucson Fire Total Fund $ 2013 General Obligation Fund Transportation Non-Departmental Total Fund Capital Improvement Fund City Court General Services Non-Departmental Parks and Recreation Transportation Tucson Convention Center Tucson Fire Total Fund Development Fee Fund Parks and Recreation Transportation Tucson Fire Tucson Police EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 $ $ $ $ $ 555,300 600,000 30,000 1,185,300 $ $ $ -0-0-0- $ 715,400 7,497,600 1,750,000 7,972,300 4,067,000 1,000,000 4,049,600 27,051,900 $ -0- $ $ $ -0- $ $ $ -0- 3,213,700 5,593,620 4,400,000 -013,207,320 $ -0- 86,721,950 86,721,950 $ $ 128,166,470 DEBT SERVICE FUNDS General Obligation Bond and Interest Fund Non-Departmental $ Total Fund $ $ $ -0-0-0-0- $ -0-0-0- $ 715,400 7,988,320 3,150,000 1,418,460 3,322,000 1,000,000 4,210,530 21,804,710 $ $ $ 1,000,000 1,591,500 -01,006,100 8,303,000 -0831,600 12,732,200 $ $ -0- $ $ 46,710,220 46,710,220 $ $ 83,515,100 83,515,100 $ -0- $ 77,942,740 $ 124,673,200 28,056,290 28,056,290 $ $ -0- $ $ 58,246,290 58,246,290 $ $ 28,272,500 28,272,500 Street and Highway Bond and Interest Fund Non-Departmental $ Total Fund $ 5,436,050 5,436,050 $ $ -0- $ $ 17,701,050 17,701,050 $ $ 17,588,650 17,588,650 Special Assessment Bond and Interest Fund Non-Departmental $ Total Fund $ 578,550 578,550 $ $ -0- $ $ 578,550 578,550 $ $ 521,610 521,610 34,070,890 $ -0- $ 76,525,890 $ 46,382,760 Total Capital Project Funds $ Total Debt Service Funds $ $ 19,800,000 200,000 20,000,000 1,544,800 3,621,100 3,260,000 -08,425,900 Regional Transportation Authority Fund Transportation $ Total Fund $ $ 620,090 600,000 57,850 1,277,940 2,127,680 4,631,220 -01,390,970 8,149,870 Total Fund $ $ BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-29 Schedule E to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2014 FUND/DEPARTMENT ENTERPRISE FUNDS Tucson Water Utility Fund Tucson Water Utility $ Total Fund $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 227,500,710 227,500,710 $ $ -0- $ $ 214,799,920 214,799,920 $ $ 218,667,510 218,667,510 Environmental Services Fund Environmental Services $ Total Fund $ 50,752,160 50,752,160 $ $ -0- $ $ 49,762,630 49,762,630 $ $ 53,724,110 53,724,110 Tucson Golf Enterprise Fund Tucson City Golf $ Total Fund $ 6,557,380 6,557,380 $ $ -0- $ $ 6,338,350 6,338,350 $ $ 6,562,590 6,562,590 12,984,720 $ $ 11,648,890 $ 12,460,240 12,984,720 $ $ 11,648,890 $ 12,460,240 1,510,750 $ $ 1,237,590 $ 1,265,450 1,510,750 $ $ 1,237,590 $ 1,265,450 299,305,720 $ $ 283,787,380 $ 292,679,900 28,224,300 2,580 28,226,880 $ $ $ $ -0- $ 26,433,870 2,580 26,436,450 $ 26,924,240 -026,924,240 21,613,670 21,613,670 $ $ -0- $ $ 19,970,180 19,970,180 $ $ 21,065,990 21,065,990 Self Insurance Internal Service Fund Finance $ Human Resources Non-Departmental Transportation Tucson Fire Total Fund $ 8,437,060 7,923,950 2,460,630 850,000 348,320 20,019,960 $ $ $ $ -0- $ 8,432,320 7,815,270 -01,350,000 347,970 17,945,560 $ 8,142,670 7,579,650 2,460,630 2,200,000 377,960 20,760,910 Total Internal Service Funds $ 69,860,510 $ -0- $ 64,352,190 $ 68,751,140 68,177,960 $ $ 68,018,680 $ 69,955,150 68,177,960 1,292,579,620 $ $ $ $ 68,018,680 1,259,996,550 $ $ 69,955,150 1,258,680,620 Public Housing AMP Fund Housing and Community $ Development Total Fund $ Non-Public Housing Asset Management Fund Housing and Community $ Development Total Fund $ Total Enterprise Funds $ INTERNAL SERVICE FUNDS Fleet Services Internal Service Fund General Services $ Non-Departmental Total Fund $ General Services Internal Service Fund General Services $ Total Fund $ FIDUCIARY FUNDS Tucson Supplemental Retirement $ System Total Fund $ TOTAL ALL FUNDS $ -0- -0- * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-30 Schedule F to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2014 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 Mayor and Council General Fund $ Department Total $ 2,843,180 2,843,180 $ $ -0- $ $ 2,671,050 2,671,050 $ $ 2,736,430 2,736,430 Budget and Internal Audit General Fund $ Department Total $ 1,478,420 1,478,420 $ $ -0- $ $ 1,441,150 1,441,150 $ $ 1,456,320 1,456,320 City Attorney General Fund $ Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 8,525,540 141,200 352,760 9,019,500 $ $ $ $ -0- $ 8,164,850 81,920 265,740 8,512,510 $ 8,428,210 81,920 265,740 8,775,870 3,394,540 3,394,540 $ $ -0- $ $ 2,975,830 2,975,830 $ $ 4,044,840 4,044,840 $ 10,861,220 715,400 25,250 11,601,870 $ 11,261,520 1,000,000 307,720 12,569,240 $ $ 8,641,450 -0420,000 9,061,450 City Clerk General Fund $ Department Total $ City Court General Fund $ Capital Improvement Fund Other Federal Grants Fund Department Total $ 11,306,630 715,400 $ 12,022,030 $ City Manager General Fund $ Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 7,412,400 150,000 2,122,470 9,684,870 $ $ -0- $ 6,802,720 150,000 1,720,830 8,673,550 Environmental Services Environmental Services Fund $ Department Total $ 50,752,160 50,752,160 $ $ -0- $ $ 49,762,630 49,762,630 $ $ 53,724,110 53,724,110 Equal Opportunity Programs General Fund $ Department Total $ 782,510 782,510 $ $ -0- $ $ 700,900 700,900 $ $ 787,220 787,220 $ 10,459,770 8,432,320 $ 10,425,470 8,142,670 $ 18,892,090 $ 18,568,140 $ 2,948,390 7,988,320 26,433,870 19,970,180 57,340,760 $ 9,339,400 1,591,500 26,924,240 21,065,990 58,921,130 Finance Department General Fund $ Self Insurance Internal Service Fund Department Total $ 8,361,130 8,437,060 $ 16,798,190 $ General Services General Fund $ Capital Improvements Fund Fleet Services Internal Service Fund General Service Internal Service Fund Department Total $ 2,931,220 7,497,600 28,224,300 21,613,670 60,266,790 $ -0- $ $ -0- $ -0- $ $ $ * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-31 Schedule F to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2014 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 Housing and Community Development General Fund $ Civic Contributions Fund Community Development Block Grant Highway User Revenue Fund HOME Investment Partnerships Miscellaneous Housing Grants Non-Federal Grants Fund Non-Public Housing Assistance Asset Management Other Federal Grants Fund Public Housing AMP Fund Public Housing Section 8 Fund Department Total $ 10,593,510 275,000 6,564,420 4,650,420 333,610 -0- 13,533,240 275,000 5,177,510 3,283,440 331,920 1,237,590 6,506,630 6,750 11,819,450 217,700 6,290,470 5,991,060 569,860 1,265,450 116,430 14,495,470 38,081,700 81,833,300 28,820 11,648,890 40,552,590 82,478,290 95,940 12,460,240 41,556,340 86,779,890 Human Resources General Fund $ Self Insurance Internal Service Fund Department Total $ 2,021,700 7,923,950 9,945,650 $ -0- Information Technology General Fund $ Department Total $ 18,660,810 18,660,810 $ $ -0- Parks and Recreation General Fund $ 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grant Fund Other Federal Grants Fund Department Total $ 39,931,460 555,300 7,972,300 1,266,970 3,213,700 521,900 672,580 54,134,210 $ $ -0- Planning and Development Services General Fund $ Department Total $ 7,568,640 7,568,640 $ $ $ Department Total $ 3,357,450 3,357,450 $ Department Total $ 3,086,390 3,086,390 Procurement General Fund Public Defender General Fund 6,722,740 $ $ $ -0- $ $ $ 6,409,290 $ $ $ 2,161,860 7,815,270 9,977,130 $ $ 2,178,060 7,579,650 9,757,710 $ $ 18,842,540 18,842,540 $ $ 17,539,670 17,539,670 $ $ $ 38,033,770 620,090 1,418,460 386,780 2,127,680 71,840 415,840 43,074,460 $ 35,980,610 -01,006,100 1,014,900 1,544,800 325,000 572,550 40,443,960 -0- $ $ 6,673,080 6,673,080 $ $ 7,247,040 7,247,040 $ $ -0- $ $ 3,117,900 3,117,900 $ $ 3,124,200 3,124,200 $ $ -0- $ $ 2,994,650 2,994,650 $ $ 3,157,720 3,157,720 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-32 Schedule F to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2014 DEPARTMENT/FUND Transportation General Fund $ 2000 General Obligation Fund 2013 General Obligation Fund Highway User Revenue Fund Capital Improvements Fund Development Fee Fund Other Federal Grants Mass Transit Fund ParkWise Fund Regional Transportation Authority Self Insurance Internal Service Fund Department Total $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 7,142,550 600,000 -046,655,470 4,067,000 5,593,620 7,504,600 148,337,590 4,024,810 86,721,950 850,000 311,497,590 $ $ -0- $ Department Total $ 6,557,380 6,557,380 $ $ -0- Tucson Convention Center Convention Center Fund $ Capital Improvements Fund Civic Contributions Department Total $ 5,552,760 1,000,000 5,000 6,557,760 $ Tucson Fire General Fund $ 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grants Fund Other Federal Grants Fund Self Insurance Internal Service Fund Department Total $ 83,845,450 30,000 4,049,600 20,000 4,400,000 164,000 3,686,940 348,320 96,544,310 $ Tucson Police General Fund $ Civic Contribution Fund Development Fee Fund Non-Federal Grants Fund Other Federal Grants Department Total $ 140,536,270 32,170 -01,384,710 13,148,930 155,102,080 $ $ -0- Tucson Water Tucson Water Utility Fund $ Department Total $ 227,500,710 227,500,710 $ $ -0- Tucson City Golf Golf Course Fund $ $ -0- $ $ 7,224,230 600,000 -041,751,230 3,322,000 4,631,220 4,567,260 147,073,250 3,678,510 46,710,220 1,350,000 260,907,920 $ 2,184,600 -019,800,000 35,049,430 8,303,000 3,621,100 12,309,170 98,934,700 5,704,600 83,515,100 2,200,000 271,621,700 $ $ 6,338,350 6,338,350 $ $ 6,562,590 6,562,590 $ 5,514,660 1,000,000 439,090 6,953,750 $ 5,712,120 -030,000 5,742,120 $ $ $ -0- BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 $ 84,651,120 57,850 4,210,530 20,000 -0122,730 984,970 347,970 90,395,170 $ $ $ 143,540,150 131,220 1,390,970 1,319,920 11,223,000 157,605,260 $ 146,864,750 134,120 -01,577,330 13,866,500 162,442,700 $ $ 214,799,920 214,799,920 $ $ 218,667,510 218,667,510 $ $ $ 86,932,770 -0831,600 20,000 3,260,000 164,000 2,436,940 377,960 94,023,270 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-33 Schedule F to Resolution No. 22033 CITY OF TUCSON Summary by Department of Expenditures/Expenses Fiscal Year 2014 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013 BUDGETED EXPENDITURES/ EXPENSES 2014 ACTUAL EXPENDITURES/ EXPENSES* 2013 Non-Departmental General Fund $ 2013 General Obligation Bond Fund Capital Improvements Fund Fleet Services Internal Service Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Other Federal Grants Self Insurance Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Tucson Convention Center Fund Department Total $ 1,307,030 75,013,190 $ -0- $ 1,307,030 125,247,110 $ 1,315,690 90,970,640 Pension Services TSRS Pension Fund $ Department Total $ 68,177,960 68,177,960 $ $ -0- $ $ 68,018,680 68,018,680 $ $ 69,955,150 69,955,150 TOTAL ALL DEPARTMENTS $ 1,292,579,620 $ -0- $ 1,259,996,550 $ 1,258,680,620 34,250,730 -01,750,000 2,580 28,056,290 $ $ 271,330 900,000 2,460,630 578,550 5,436,050 43,042,910 -03,150,000 2,580 58,246,290 $ 271,330 947,370 -0578,550 17,701,050 39,563,610 200,000 -0-028,272,500 100,580 947,370 2,460,630 521,610 17,588,650 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-34 Schedule G to Resolution No. 22033 CITY OF TUCSON Summary of Full-Time Employees and Personnel Compensation Fiscal Year 2014 Full-Time Equivalent (FTE) 2014 FUND GENERAL FUND $ Employee Salaries and Hourly Costs 2014 Healthcare Costs 2014 3,260.40 $ 187,769,140 $ 63,279,630 $ -0- $ $ 6,080 235,670 3,283,020 133,570 $ SPECIAL REVENUE FUNDS Civic Contribution Fund $ Community Block Grants Fund Highway User Revenue Fund HOME Investment Partnerships Program Fund Mass Transit Fund Miscellaneous Housing Grants Fund Non-Federal Grants Fund Other Federal Grants Fund ParkWise Fund Public Housing Section 8 Fund Tucson Convention Center Fund Total Special Revenue Funds $ 14.00 251.06 6.58 68,660 851,950 12,132,970 470,510 5.00 4.47 10.00 114.24 14.00 41.70 44.50 505.55 328,910 275,710 465,640 6,847,440 507,740 1,653,130 1,760,940 25,363,600 INTERNAL SERVICE FUNDS Fleet Services Fund $ Self Insurance Fund General Services Fund Total Internal Service Funds $ 96.00 13.00 132.00 241.00 ENTERPRISE FUNDS Environmental Service Fund $ Tucson Golf Enterprise Fund Tucson Water Utility Fund Public Housing AMP Fund Non-Public Housing Asset Management Fund Total Enterprise Funds $ Retirement Costs 2014 $ $ $ 4,071,330 719,050 6,258,200 11,048,580 89,850 78,020 161,890 2,337,450 136,230 453,340 352,770 7,267,890 $ $ 1,100,410 226,580 1,708,250 3,035,240 $ $ $ $ Total Estimated Personnel Compensation 2014 Other Benefit Costs 2014 28,163,840 $ -0- $ 18,924,220 = $ 298,136,830 134,280 2,293,620 75,780 1,430 88,590 1,287,500 51,820 = $ = = = 76,170 1,310,490 18,997,110 731,680 48,910 47,500 48,030 695,420 104,950 294,530 180,870 3,923,890 35,400 30,940 31,490 378,530 60,920 178,480 189,930 2,335,030 = = = = = = = = $ 503,070 432,170 707,050 10,258,840 809,840 2,579,480 2,484,510 38,890,410 481,670 69,160 762,720 1,313,550 = $ = = = $ 6,415,400 1,128,460 9,861,840 17,405,700 761,990 113,670 1,132,670 2,008,330 $ $ $ 222.00 68.00 547.00 64.65 4.95 $ 9,652,140 2,123,040 25,852,500 2,711,180 183,370 $ 2,633,730 300,880 6,924,940 795,240 41,610 $ 2,110,500 207,210 4,688,700 524,660 45,350 $ 1,151,710 241,390 2,714,110 292,550 18,810 = $ = = = = 15,548,080 2,872,520 40,180,250 4,323,630 289,140 906.60 $ 40,522,230 $ 10,696,400 $ 7,576,420 $ 4,418,570 = $ 63,213,620 FIDUCIARY Tucson Supplemental Retirement $ System Total Fiduciary Funds $ 4.00 $ 202,630 $ 54,190 $ 26,320 $ 21,810 = $ 304,950 4.00 $ 202,630 $ 54,190 $ 26,320 $ 21,810 = $ 304,950 TOTAL ALL FUNDS $ 4,917.55 $ 264,906,180 $ 84,333,350 $ 41,698,800 $ 27,013,180 = $ 417,951,510 B-35 Section C Funding Sources GENERAL FUND The General Fund is the chief operating fund of a state or local government. All of a government’s activities are reported in the General Fund unless there is a compelling reason to report an activity in another fund. Compelling reasons include certain Generally Accepted Accounting Principles requirements, specific legal requirements, or requirements for financial administration. The City of Tucson’s adopted General Fund revenues for Fiscal Year 2014 are $467.9 million, an increase of $20.5 million or 4.5% from the Fiscal Year 2013 adopted budget of $447.4 million. CITY BUSINESS PRIVILEGE (SALES) TAX The Business Privilege Tax is a major source of revenue to the City and accounts for approximately 40.4% of the anticipated General Fund revenue. Changes in the availability of this resource greatly impact the ability of the City to provide general government services. Since Fiscal Year 2010, the City has seen a gradual increase to local sales tax revenue. However, in early April the Arizona governor signed House Bill 2324 into law which prevents cities from collecting commercial lease sales tax on lease arrangements between businesses that are owned by at least 80% of the same shareholders. The impact to the City from the legislation is currently estimated at $2.0 million. This decrease in revenue is included in the Fiscal Year 2014 projection. After allowing for the reduction in sales tax due to the legislation, the projected rate of growth from estimated Fiscal Year 2013 revenues to Fiscal Year 2014 is 2.4%, or $4.5 million. The Tucson City Charter authorizes a 2% tax on taxable business activity transacted within the city limits. The tax is imposed on 15 separate business activities. The charter exempts food purchased for home consumption, but allows the taxation of food consumed in restaurants or carried out. The charter further provides that as long as the city sales tax is imposed, no ad valorem tax shall be imposed on real or personal property within the city in excess of $1.75 per $100 of assessed valuation. C-1 GENERAL FUND The following graph illustrates the increase in business privilege tax since Fiscal Year 2010: PRIMARY PROPERTY TAX The City imposes a primary property tax on real and personal property located within the city limits. Revenues from the primary property tax can be used to pay any expense legally chargeable to the General Fund. The Arizona State Constitution limits the amount of ad valorem taxes levied by a city to an amount not to exceed 2% greater than the maximum allowable levy in the preceding year. This levy limitation permits additional taxes to be levied on new or annexed property which may be taxed at the allowable rate computed for property taxed in the preceding year. Property annexed by November 1 will be taxable in the following year. The Fiscal Year 2014 revenues reflect the 2% allowable increase. The city also applies a state law that allows an increase to the primary property tax levy by the amount of involuntary torts or claims that were paid in Fiscal Year 2012. The involuntary tort levy amount is $3,213,750, which increases the estimated primary tax rate by $0.1032 per $100 of assessed valuation. The additional revenue from the primary property tax increase will be recognized in the Self-Insurance Internal Service Fund. The estimated primary property tax, including the amount for the tort levy, for Fiscal Year 2014 is $16,333,360 or $2.7 million more than the actual levy of $13,670,900 for Fiscal Year 2013. The tax rate for Fiscal Year 2014 will increase to $0.5245 per $100 of assessed valuation from $0.4125 for Fiscal Year 2013. The city is required, under the Truth in Taxation law, to notify taxpayers of its intention to increase primary property taxes over the previous year’s levy, unless the amount increased is solely attributable to new construction and annexations. Primary Tax Rate and Levy FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Adopted Primary Tax Rate $ 0.3144 $ 0.3289 $ 0.4297 $ 0.4125 $ 0.5245 Primary Tax Levy ¹ $ 11,404,150 $ 12,063,167 $ 14,707,820 $ 13,670,900 $ 16,333,360 Valuation $ 3,627,276,148 $ 3,667,565,654 $ 3,422,592,245 $ 3,313,878,996 $ 3,114,079,421 ¹Except for Fiscal Year 2010, the primary tax levy includes the amount for involuntary tort claims. C-2 GENERAL FUND PUBLIC UTILITY TAX The Tucson City Charter authorizes a tax on the gross sales by public utilities and telecommunication providers that operate without a franchise to consumers within the city limits. The City changed the tax rate paid from 2% to 4% beginning in Fiscal Year 2010. The tax is paid monthly on gross income with a provision allowing credit against the public utility tax for any franchise fees paid to the City. The public utility tax is in addition to the 2% city sales tax. Under the terms of voter-approved franchises granted to Tucson Electric Power and Southwest Gas for use of public rights-of-way, the city collects 2.25% on gross sales of electricity and 3.0% on natural gas consumed within the city (1.5% is set aside for utility relocation reimbursements). Franchise fee payments received from Tucson Electric Power and Southwest Gas reduces the public utility tax due from them. Monies received from public utility taxes and utility franchise fees can be used to pay any expense legally chargeable to the General Fund. Estimated revenues from public utility taxes for Fiscal Year 2014 total $25.0 million. The forecast assumes a 3.6% reduction from Fiscal Year 2013 estimated revenues of $25.9 million. The estimate for Fiscal Year 2013 includes a one-time payment of $2.1 million due to findings from a tax audit. OTHER LOCAL TAXES Other local taxes that the City imposes include use, transient occupancy, room, occupational, liquor and excise. The use tax applies when goods are purchased from a retailer who does not collect sales tax. The Tucson City Code authorizes a 6% transient occupancy tax on rooms rented for 30 days or less. In addition to the transient occupancy tax, there is a daily hotel/motel surtax of $2.00 per rented room. Estimated revenues from other local taxes not including public utility tax for Fiscal Year 2014 total $18.8 million. The forecast assumes a 1.6% growth from Fiscal Year 2013 estimated revenues of $18.5 million. C-3 GENERAL FUND STATE SHARED REVENUES Cities and towns in Arizona receive a portion of revenues collected by the State of Arizona. The allocations for these revenues are primarily based on U.S. Census population figures. The three state-shared revenues represent 26.2% of the General Fund budget. Revenues from these sources can be used for any general government activity. For Fiscal Year 2014, the projected state-shared revenues are $122.1 million, representing a 7.1% increase from the $114.0 million estimate for Fiscal Year 2013. LICENSES and PERMITS Licenses and Permits revenues include revenue from various business licenses and sign and miscellaneous permits. For Fiscal Year 2014, the projected licenses and permits revenues are $20.9 million, representing a slight decrease from the $21.0 million estimate for Fiscal Year 2013. The slight reduction is due to the implementation of new payment agreements for cable TV license fees. C-4 GENERAL FUND FINES and FORFEITURES This revenue is derived from fines for violations of state statutes and the Tucson City Code, and from forfeitures collected by the Tucson Police Department and the City Attorney. Fines include driving under the influence and other criminal misdemeanors, civil traffic violations, and parking violations. Fines and penalty revenues are accounted for in both the General Fund and the Special Revenue Funds. Forfeitures, which are accounted for in the General Fund, are restricted for specific law enforcement expenses. The proposed Fiscal Year 2014 revenues of $13.2 million are projected to increase $0.8 million from Fiscal Year 2013 estimated revenues of $12.4. The increase is mainly due to forfeiture and anti-racketeering reimbursements for public safety. CHARGES for SERVICES City departments may charge fees for a certain level of cost recovery. The Planning and Development Services Department charges fees for permits and inspections, project planning and review, and zoning. The Fire Department charges fees for services provided for emergency medical transport and fire inspections. The Parks and Recreation Department has fees for admission to the zoo, recreational programs and classes. Included in the Charges for Services is an administrative charge to the Enterprise Funds. This charge covers the cost of General Fund support services provided to the business-type activities of the City. In Fiscal Year 2014, charges for services are projected to increase approximately $1.3 million from estimated Fiscal Year 2013 mainly due to an increase of $1.0 million for the administrative charge to enterprise funds. C-5 GENERAL FUND The following graph illustrates the City of Tucson charges for services over five years. USE of MONEY and PROPERTY Revenues in this category include earnings from the leasing of City property and interest earnings. The Finance Department invests funds that are available but not needed for immediate disbursement. Fiscal Year 2014 interest earnings are anticipated to slightly decrease and rental revenues are projected to remain consistent with Fiscal Year 2013 projections. OTHER AGENCIES Revenues in this category come from Intergovernmental Agreements with other jurisdictions (e.g., Pima County for animal services fees collected on behalf of the City, contract for fire services with the University of Arizona). NON-GRANT CONTRIBUTIONS Revenues in this category are from miscellaneous contributions. The major source of revenue in this category is from a federal subsidy to investors equal to 35% of the interest payable by the issuer of Qualified Energy Conservation Bonds (QECBs) and Build America Bonds (BABs). The City projects to receive $1.1 million from the subsidy to offset the debt service interest payments. The revenue from Arizona’s Counter Narcotics Alliance (CNA), a multi-jurisdictional drug task force that consists of 18 participating agencies, was reported in the General Fund in prior years. For Fiscal Year 2014, the revenue has been transferred to the Non-Federal Grant Fund which is a Special Revenue Fund. MISCELLANEOUS REVENUES Revenues in this category include the sale of property, recovered expenditures and other miscellaneous funds. The revenues are projected to increase from Fiscal Year 2013 estimate of $1.4 million to $3.5 million due to the intention of the City to sell land parcels in order to legally balance the Fiscal Year 2014 budget. Open Space Contributions were reported in the General Fund in prior years but have been transferred to the Civic Contribution Fund which is a Special Revenue Fund. C-6 GENERAL FUND OTHER FUNDING SOURCES Other Funding Sources is the category in which current financial resources are reported separately from standard operating revenues to avoid distorting revenue trends. For Fiscal Year 2014, the other financial resources are in lieu of taxes, refunding proceeds, and use of fund balance. Municipal-owned utilities are exempt from property taxes. In order to compensate the City for the lost property tax revenues, the City imposed an in lieu of tax on the Tucson Water Utility Fund which will bring $1.6 million into the General Fund for Fiscal Year 2014. Refunding proceeds are those used to repay previously issued debt and related issuance costs. If necessary for deficit mitigation, the City will refinance its COPs principal payments due June 30, 2014. These payments will be deferred to future years. The City receives certain funds which are subject to constraints that are either externally imposed by creditors, grantors, contributors, or laws or regulations of other governments; or are imposed by law through constitutional provisions (i.e. state assessment fee, vehicle impoundment fee, special duty). If the City is unable to spend the restricted funds by fiscal year end, then the remaining funds increase the General Fund’s restricted fund balance. A department may program to spend the restricted funds in the following fiscal year. The $0.9 million previous year restricted surpluses will be used by various city departments in Fiscal Year 2014. C-7 GENERAL FUND ACTUAL FY 2012 FINANCIAL RESOURCES ADOPTED FY 2013 ESTIMATED FY 2013 ADOPTED FY 2014 Business Privilege Tax $ 176,758,407 $ 178,400,000 $ 184,637,290 $ 188,988,400 Primary Property Tax $ 12,048,032 $ 12,619,250 $ 12,619,250 $ 13,119,610 $ 22,175,162 5,229,898 8,881,638 3,529,609 743,322 346,856 84,690 -0- $ 24,600,000 6,200,000 9,200,000 3,800,000 800,000 400,000 40,000 3,500 $ 25,937,110 4,387,820 9,281,310 3,633,770 800,000 271,350 85,000 5,200 $ 25,013,700 4,387,800 9,522,000 3,706,500 800,000 271,400 85,000 5,200 $ 40,991,175 $ 45,043,500 $ 44,401,560 $ 43,791,600 $ 45,438,112 40,807,325 19,743,016 105,988,453 $ 53,100,000 42,200,000 18,700,000 114,000,000 $ 53,128,730 42,641,790 18,193,430 113,963,950 $ 57,800,600 44,563,600 19,693,400 122,057,600 13,179,998 5,380,203 2,088,759 96,640 1,010,178 $ 13,356,100 3,634,000 1,600,000 1,000,000 909,900 $ 13,681,350 3,870,050 1,770,000 51,000 1,041,590 $ Other Local Taxes Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Governmental Property Lease Excise Tax Subtotal State Shared Taxes State Income Tax State Sales Tax Auto Lieu Tax Subtotal Licenses and Permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fees Sign Regulation Litter Assessment Fees Miscellaneous Licenses and Permits Subtotal $ $ $ 402,028 271,708 9,940 22,439,454 C-8 $ $ 354,600 200,000 26,020 21,080,620 $ $ 360,000 200,000 30,540 21,004,530 $ $ 13,955,000 3,470,670 1,750,000 100,000 1,059,400 372,300 200,000 29,780 20,937,150 GENERAL FUND ACTUAL FY 2012 FINANCIAL RESOURCES Fines and Forfeitures City Attorney City Court Finance General Government Housing and Community Development Planning and Development Services Tucson Fire Tucson Police Subtotal Charges for Services Administrative Charges to Enterprise Funds City Attorney General Government Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Transportation Tucson Fire Tucson Police Subtotal Use of Money and Property Rentals and Leases Interest Earnings Subtotal $ ADOPTED FY 2013 $ 365,922 2,061,268 6,156 2,339 4,604 2,476 3,742 10,504,634 12,951,141 $ 11,878,730 $ 11,441 181,414 128,355 276,000 5,108,923 8,193,928 108,358 15,949 8,001,399 4,498,465 38,402,962 $ $ $ 512,890 2,169,410 8,000 2,000 4,000 1,000 6,000 11,348,200 14,051,500 $ 10,123,390 $ 5,000 173,600 166,500 228,000 5,885,540 7,508,200 132,990 -012,234,490 4,774,320 41,232,030 $ $ 466,424 216,808 683,232 Other Agencies Dispatch Services $ Pima Animal Care Fees University of Arizona Fire Service Law Enforcement Training State Telecommunications 911 Excise Tax Tri-Band Multi-Agency Agreements Subtotal $ 1,036,749 1,054,075 134,421 198,686 52,739 22,000 2,498,670 $ C-9 $ $ ESTIMATED FY 2013 $ ADOPTED FY 2014 $ 239,080 10,999,180 7,800 4,100 1,310 2,580 3,500 1,161,050 12,418,600 $ 304,000 10,734,100 6,500 3,000 -01,000 7,180 2,171,500 13,227,280 $ 10,123,390 $ 11,123,390 $ 8,000 154,150 164,810 228,000 5,886,290 8,240,500 94,000 -011,442,200 4,388,780 40,730,120 $ 8,000 159,900 183,000 97,600 5,793,390 7,900,700 100,660 -011,535,320 4,979,000 41,880,960 426,640 288,670 715,310 $ 969,540 1,100,000 134,420 247,300 40,000 -02,491,260 $ $ $ $ 426,640 288,670 715,310 $ 961,540 1,050,000 134,420 198,640 40,000 -02,384,600 $ $ $ 426,640 267,810 694,450 969,540 1,050,000 134,420 244,000 40,000 -02,437,960 GENERAL FUND ACTUAL FY 2012 FINANCIAL RESOURCES Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Tucson Fire Tucson Police Subtotal Miscellaneous Revenues Sale of Property Miscellaneous Revenues Open Space Contributions Election Campaign Contributions Recovered Expenditures Subtotal Other Funding Sources In Lieu of Taxes Refunding Proceeds Balances/Previous Year Surpluses Subtotal Total General Fund $ $ $ $ $ ADOPTED FY 2013 1,198,933 48,123 359,095 18,150 732,313 2,356,614 $ 186,230 611,679 11,619 -08,811 818,339 $ $ 1,600,000 26,673,977 -028,273,977 $ 444,210,456 C-10 $ $ $ ESTIMATED FY 2013 1,153,570 70,000 359,500 -0740,000 2,323,070 $ 118,070 636,000 -0-045,400 799,470 $ $ 1,600,000 9,416,000 3,637,330 14,653,330 $ 447,409,340 $ $ $ ADOPTED FY 2014 1,084,860 94,580 359,500 -0-01,538,940 $ 234,600 1,095,880 -02,420 99,430 1,432,330 $ $ $ $ 1,084,860 69,300 359,160 -0-01,513,320 2,318,000 1,150,500 -0-07,140 3,475,640 $ 1,600,000 -014,016,000 15,616,000 $ 1,600,000 13,206,000 946,320 15,752,320 $ 451,462,480 $ 467,876,290 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of several revenue sources that are restricted to expenditures for specified purposes. Included in this category are the Mass Transit Fund, Tucson Convention Center (TCC) Fund, Highway Revenue User Fund (HURF), ParkWise Fund, Civic Contribution Fund and Federal and State Grant Funds. MASS TRANSIT FUND The Mass Transit Fund records the revenues generated and expenditures made in order to run the public transportation system for the City. Revenues include fare box receipts; operating assistance from the Regional Transportation Authority (RTA), Pima County and other local jurisdictions; and other miscellaneous revenues. The Fiscal Year 2014 fare box and pass sale revenues of $14.5 million are projected to increase $0.7 million from the Fiscal Year 2013 estimated of $13.8 million due to an assumed increase in ridership. The City received a federal Transportation Investment Generating Economic Recovery (TIGER) grant to install a modern, high-capacity streetcar system. The federal funds will be spent by the end of Fiscal Year 2013. The Regional Transit Authority and the remaining proceeds from a Highway Extension and Expansion Loan Program will cover the remaining construction costs. The General Fund transfer to the Mass Transit Fund is increasing by $2.1 million from $41.2 million estimated in Fiscal Year 2013 to the projected $43.3 million in Fiscal Year 2014. The increase is primarily due to pre-revenue operations and maintenance costs for the modern streetcar. TUCSON CONVENTION CENTER FUND The Tucson Convention Center Fund is used for the operations of the convention center. Revenues include room and space rental, box office fees, parking fees, and other miscellaneous revenues. Projected revenues of $7.0 million for Fiscal Year 2014 are anticipated to slightly increase from the estimated Fiscal Year 2013 revenues of $6.8 million. The increase of the General Fund transfer is due to the increase of personnel costs. HIGHWAY USER REVENUE FUND The HURF revenues are generated from the state-collected gasoline tax. Currently, the gas tax is levied at a rate of $0.18 per gallon and distributed to cities and towns under two formulas. The first formula deposits $0.13 of the $0.18 in a fund from which 30% is allocated to cities and towns. One-half of the monies received under this formula are distributed on the basis of population and the remaining half of the monies are distributed on the basis of “county of origin” of gasoline sales. This portion is then allocated in relation to the population of all incorporated cities and towns in the county. The HURF revenues are restricted solely for street and highway purposes. Eligible activities for HURF revenues include rights-of-way acquisitions, street construction, maintenance and improvements and for debt service on highway and street bonds. HURF revenues are projected to slightly increase from the Fiscal Year 2013 estimate of $33.8 million to the Fiscal Year 2014 projected $34.0 million. C-11 SPECIAL REVENUE FUNDS The following graph shows the amount of state-shared HURF revenues received and anticipated by the City. It reflects an approximate 9% reduction in revenues since Fiscal Year 2010. PARKWISE FUND The ParkWise Fund is used to account for the operations of the City’s parking garages, parking lots and parking meters. The projected parking revenues of $2.1 million for Fiscal Year 2014 are anticipated to be an increase $0.3 million from Fiscal Year 2013 estimated revenues of $1.8 million. The fund balance will be used to purchase needed parking equipment. CIVIC CONTRIBUTION FUND The Civic Contribution Fund accounts for any monetary contributions from individuals or organizations for a specific purpose. Projected contributions to be expended during Fiscal Year 2014 include those for the Housing and Community Development Department, Fire Department, Police Department, Parks and Recreation Department, and Tucson Convention Center. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant (CDBG) Fund accounts for funds received from a federal program administered by the U.S. Department of Housing and Urban Development (HUD). Grant funds are awarded to local and state governments to develop viable urban communities by providing decent housing and expanding economic opportunities for low- and moderate-income residents. For Fiscal Year 2014, the projected CDBG funding of 9.8 million is anticipated to remain relatively flat from the Fiscal Year 2013 estimate of $9.9 million. C-12 SPECIAL REVENUE FUNDS MISCELLANEOUS HOUSING GRANT FUND The Miscellaneous Housing Grant Fund accounts for grants from HUD. The fund includes several grants for homeless activities, supportive services grants for public housing residents, and other smaller or non-recurring HUD grants. The fund also accounts for the Lead Hazard Control Program that reduces lead-based paint hazards to help meet the goal of eliminating childhood lead poisoning. The revenues in the Miscellaneous Housing Grant Fund are anticipated to increase $1.9 million in Fiscal Year 2014 from the Fiscal Year 2013 estimated revenues of $3.3 million. The City budgeted and competed for its second Lead Hazard Control Program grant for Fiscal Year 2013; however, the program is slow to start so the funds have been carried forward to Fiscal Year 2014. PUBLIC HOUSING SECTION 8 FUND The Public Housing Section 8 Fund accounts for the federally-funded program that offers affordable and safe housing for low-income families and individuals. Tenants are required to pay rent in the amount of no more than 30% of their income, and federal money pays the balance of the rent to the landlord. The estimated revenue in Fiscal Year 2013 is $40.6 million and Fiscal Year 2014 is anticipated to increase by $1.0 million to $41.6 million. HOME INVESTMENT PARTNERSHIPS PROGRAM FUND This is a U.S. Department of Housing and Urban Development entitlement grant program used to strengthen public-private partnerships and to expand the supply of decent, safe, sanitary, and affordable housing, with primary attention to rental housing, for very low-income and low-income families. Projected revenues for Fiscal Year 2014 are $6.3 million, an increase of $1.1 million from prior year estimate of $5.2 million. OTHER FEDERAL GRANTS FUND The Other Federal Grants Fund accounts for miscellaneous federal grants that are not accounted for in the Mass Transit Fund, Enterprise Funds or any of the Housing Funds. The grants are awarded by federal agencies such as Department of Justice, Department of Energy, Department of the Interior, Department of Homeland Security, National Highway Traffic Safety Administration, and the Federal Highway Administration. This fund also accounts for federal grants the City has already received under the American Recovery and Reinvestment Act (ARRA). City departments apply for federal grants that enhance the department’s mission in providing services to the community. In Fiscal Year 2014, anticipated miscellaneous federal grant revenue is increasing from an estimated $22.9 million in Fiscal Year 2013 to $31.2 million. The increase is mainly due to: funding for the hiring of police officers under the Community Oriented Policing Services (COPS) grants awarded to the Tucson Police Department by the Department of Justice; Tucson Fire Department federal grant funding capacity; and funding in the Transportation Department for Intermodal Surface Transportation Efficiencies funding that has been increased for streets, pedestrian, sidewalk, traffic signals and communication systems. C-13 SPECIAL REVENUE FUNDS NON-FEDERAL GRANTS FUND Non-Federal Grants Fund accounts for grants awarded from governments other than the federal government. Most grants recorded in this fund are awarded from the State of Arizona. The other major source of revenue in this category is from Arizona’s Counter Narcotics Alliance (CNA) which is a multi-jurisdictional drug task force that consists of 18 participating agencies. CNA reimburses the City for expenditures related to drug enforcement. In Fiscal Year 2014, anticipated non-federal grants revenue is increasing $0.5 million from an estimated $2.2 million in Fiscal Year 2013 to $2.7 million. C-14 SPECIAL REVENUE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Mass Transit Fund Fare Box Revenue Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenues Federal Transit Grants Proceeds from HELP Loan General Fund Transfer Subtotal Tucson Convention Center Fund Room and Space Rental Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues General Fund Transfer Subtotal $ $ $ $ ADOPTED FY 2013 6,941,110 6,060,382 32,453 174,775 7,257,626 2,685,061 927,620 257,369 15,813 527,719 52,076,945 -037,827,498 114,784,371 1,429,387 122,824 953,450 344,803 38,190 129,691 160,755 141,634 115,888 58,583 60,829 3,767 5,724,894 9,284,695 C-15 $ $ $ $ 7,655,000 6,825,800 -0315,300 6,556,000 4,303,400 714,100 120,000 -0338,000 81,039,200 -040,430,790 148,297,590 1,275,000 140,000 850,000 340,000 27,000 140,000 240,000 200,000 140,000 55,000 50,000 40,000 3,402,790 6,899,790 ESTIMATED FY 2013 $ $ $ $ 7,055,690 6,720,570 89,920 165,150 6,549,500 4,464,150 740,140 154,000 -0677,360 78,968,350 -041,168,500 146,753,330 1,250,000 130,000 850,000 345,000 27,000 145,000 230,000 190,000 120,000 60,000 76,590 52,340 3,398,100 6,874,030 ADOPTED FY 2014 $ $ $ $ 7,956,700 6,974,600 -0388,550 12,328,640 4,967,340 777,160 250,000 -0480,050 19,325,820 2,752,800 42,733,040 98,934,700 1,250,000 135,000 875,000 350,000 30,000 140,000 240,000 200,000 140,000 65,000 66,080 49,300 3,536,730 7,077,110 SPECIAL REVENUE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Highway User Revenue Fund State Shared Tax - HURF Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Intergovernmental Agreements Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Transfer from Street and Highway Bond and Interest Fund Balances/Previous Year Surpluses Subtotal ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues Balances/Previous Year Surpluses Subtotal $ $ $ $ ADOPTED FY 2013 30,664,283 420,878 127,214 3,000 191,027 676 287,583 685,588 79,157 50,367 244,679 -0-032,754,452 800,209 1,921,847 30,643 48,524 840,630 377,390 460,160 795 -04,480,198 C-16 $ $ $ $ 33,696,950 278,000 -0-0200,000 -0291,280 100,000 -0-0-01,832,900 10,802,670 47,201,800 848,930 1,869,930 25,000 60,000 930,000 290,270 104,030 500 -04,128,660 ESTIMATED FY 2013 $ $ $ $ 33,843,000 278,000 43,240 2,000 200,000 1,150 291,380 2,078,000 35,000 245,890 195,870 1,530,600 2,521,480 41,265,610 717,000 1,793,200 19,200 36,000 531,600 233,000 40,000 5,840 -03,375,840 ADOPTED FY 2014 $ $ $ $ 34,042,290 340,000 -0-0202,000 -0295,000 3,000,000 40,000 -0200,000 -07,661,710 45,781,000 908,700 2,076,140 15,000 44,000 710,000 107,370 -0-01,843,390 5,704,600 SPECIAL REVENUE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Civic Contribution Fund Contributions for Housing and Community Development Contributions for Parks and Recreation Contributions for Transportation Contributions for Tucson Convention Center Contributions for Tucson Fire Contributions for Tucson Police Open Space Contributions Interest Earnings Balances/Previous Year Surpluses Subtotal Community Development Block Grant Fund Community Development Block Grant Entitlement Program Income El Portal Income Subtotal Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants Lead Hazard Control Grants Program Income Subtotal Public Housing Section 8 Fund Federal Public Housing Section 8 Grants Program Income Interest Earnings Subtotal $ ADOPTED FY 2013 972 $ -0- ESTIMATED FY 2013 $ -0- ADOPTED FY 2014 $ 6,750 234,724 251,210 391,200 251,200 201 67,500 -05,000 -030,000 -030,000 $ 15,770 94,931 11,619 8,757 1,050,347 1,484,821 $ 20,000 32,170 -08,000 1,007,760 1,324,140 $ 11,600 500 7,640 8,170 527,980 977,090 $ 20,000 75,000 8,000 8,000 806,820 1,205,770 $ 11,827,437 $ 10,073,510 $ 9,963,230 $ 9,812,200 $ 1,030,656 234,095 13,092,188 $ 520,000 -010,593,510 $ 1,130,890 138,830 11,232,950 $ 1,787,000 220,250 11,819,450 $ $ $ 3,947,683 1,188 785,225 4,734,096 $ 37,003,655 $ 383,177 18,970 37,405,802 C-17 $ $ 3,062,800 826,670 760,950 4,650,420 $ $ 3,330,470 -0259,760 3,590,230 $ 4,394,230 819,940 776,890 5,991,060 $ 38,068,200 $ 40,404,720 $ 40,362,420 $ 6,500 7,000 38,081,700 $ 140,870 7,000 40,552,590 $ 1,193,920 -041,556,340 SPECIAL REVENUE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES HOME Investment Partnerships Program Fund HOME Funds Program Income Subtotal Other Federal Grants Fund City Attorney City Court City Manager General Government General Services Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Interest Earnings Subtotal $ $ $ $ ADOPTED FY 2013 5,086,126 569,511 5,655,637 $ 335,552 -01,588,414 -0621,133 111,662 397,889 5,694,255 1,085,017 8,536,609 6,211 18,376,742 $ 130,862 2,113 -03,858,797 69,717 4,011 11,900 759,913 4,837,313 $ Non-Federal Grants Fund City Attorney City Clerk City Manager Housing and Community Development Parks and Recreation Transportation Tucson Fire Tucson Police Subtotal $ Total Special Revenue Funds $ 246,890,315 $ C-18 $ $ $ ESTIMATED FY 2013 6,137,460 426,960 6,564,420 $ 352,760 -02,122,470 900,000 -0116,430 672,580 7,504,600 3,686,940 13,148,930 -028,504,710 $ 141,200 -0150,000 333,610 521,900 -0164,000 1,384,710 2,695,420 $ $ 298,942,160 ADOPTED FY 2014 4,279,990 907,500 5,187,490 $ 265,740 25,250 2,313,180 1,942,110 -0101,080 415,840 5,578,510 1,073,730 11,223,000 -022,938,440 $ 81,920 -0150,000 335,490 171,840 40,000 122,730 1,320,920 2,222,900 $ $ 81,920 -0-0569,860 325,000 -0164,000 1,577,330 2,718,110 $ 284,970,500 $ 258,300,540 $ $ $ $ $ 5,584,570 705,900 6,290,470 265,740 307,720 420,000 947,370 -095,940 572,550 12,309,170 2,436,940 13,866,500 -031,221,930 ENTERPRISE FUNDS Enterprise Funds are used to account for certain operations that provide services to the general public for a fee. The City of Tucson’s Enterprise Funds are established to set fees or charges to recover the cost of providing services, including capital costs. The Enterprise Funds may also issue debt backed solely by the fees and charges of the funds. TUCSON WATER UTILITY The Tucson Water Utility is committed to ensuring that customers receive high quality water. To provide this service, the Utility has a variety of fees. The fees include potable water sales, water conservation fees, reclaimed water sales, connection fees and other miscellaneous operating revenues. Non-operating revenues include interest earnings, reimbursement from the Tucson Airport Remediation Project, equity fees and miscellaneous state and federal grants. Rate increases for potable water were adopted by Mayor and Council on May 21, 2013, to become effective July 1, 2013. The potable monthly service charge will recover the cost of meter reading, meter maintenance and replacement, billing, a portion of distribution system (pipeline) maintenance, a portion of the capital costs associated with CAP water and public fire protection. The service charge increased $1.41 per month for a 5/8" meter, which the size serving most single family homes. Proportionately larger increases will apply for larger meters. For Fiscal Year 2014 the potable water sales revenue is projected to increase by $4.3 million (an additional 3.3%) over Fiscal Year 2013 estimated mainly due to the proposed rate increase. Reclaimed water sales are projected to increase by $0.3 million. The Tucson Water Department issues Water Revenue System Obligations to provide funds for the acquisition and construction of water system improvements. Revenue System Obligations are loaned to a utility by its guarantee of repayment solely from revenues generated by the utility rather than from a tax. Mayor and Council approval is needed to issue this type of debt obligation. The Tucson Water Department will be using obligation bonds for the design and construction of an advanced oxidation process treatment plant for $5.4 million, and for multiple water system improvement projects. Details on projects funded by the Tucson Water Department may be found in Section E, Capital Improvement Program. C-19 ENTERPRISE FUNDS ENVIRONMENTAL SERVICES FUND Environmental Services provides Tucson citizens and businesses with refuse and recycling trash collection and waste disposal services. The department operates the city's landfill in compliance with State and Federal regulations and administers the city's Environmental Compliance and Brownfields programs as well as the Household Hazardous Waste program with Pima County. Environmental Services conducted a pilot of household hazardous waste home pickup that began in July 2012. The program proved to be successful with an estimate of 150 to 200 pickups expected annually. Beginning on July 1, 2013 a fee of $25 per pickup was approved by Mayor and Council. Another new fee for Fiscal Year 2014 is a $48 fee for special order residential containers with lid locks for customers who have problems with wildlife knocking over their containers. Environmental Services is also establishing additional levels of landfill disposal fees for guaranteed amounts of waste disposed at the landfills. Overall revenues collected for Fiscal Year 2014 are projected to be slightly higher than Fiscal Year 2013 estimated. TUCSON GOLF ENTERPRISE FUND The Tucson Golf Course Fund operates five golf courses throughout the city: El Rio, Randolph, Dell Urich, Fred Enke and Silverbell. The revenues funding the golf operations include golf fees, cart rental, driving range and pro shops. For Fiscal Year 2014, the projected revenues are anticipated to increase slightly from Fiscal Year 2013 estimated revenues due to a rise in the number of rounds being played at the golf courses. C-20 ENTERPRISE FUNDS PUBLIC HOUSING (AMP) FUNDS Public housing provides decent and safe rental housing for eligible low-income families, the elderly, and persons with disabilities. The City of Tucson owns and manages 1,505 public housing units located throughout the city. The public housing unit portfolio includes elderly/disabled high-rises, multi-unit housing complexes, and scattered site single family homes. The Public Housing AMP Fund is projecting federal grant funding to reduce from the estimated Fiscal Year 2013 of $6.5 million to $6.3 million for Fiscal Year 2014 due to prorating the federal operating subsidy for the public housing program. The Housing Administration Charge is decreasing from the Fiscal Year 2013 estimate of $2.3 million to $2.1 million for Fiscal Year 2014 due to the decentralization of administrative and maintenance staff, thereby charging the federal programs directly and reducing administrative fees charged. NON-PHA ASSET MANAGEMENT FUND This fund accounts for asset management activities by the Housing and Community Development Department, consisting of affordable multifamily housing rentals and department office buildings. Prior to Fiscal Year 2012, the activities of this fund were recorded in the Public Housing (AMP) Fund. C-21 ENTERPRISE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Tucson Water Utility Operating Revenues: Potable Water Sales Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fees Fire Sprinkler Fees Connection Fees Service Charges Development Plan Review/ Inspection Fees Billing Services Miscellaneous Revenues Subtotal Non-Operating Revenues: Tucson Airport Remediation Project Reimbursement Water System Equity Fees CAP Water Resource Fees Non-Grant Contribution Miscellaneous Grants Sale of Capital Assets Investment Income Subtotal Long-term Obligation Proceeds: Water Utility Revenue Bond Water System Obligation Bonds Subtotal Total Revenues $ ADOPTED FY 2013 124,469,988 9,330,020 2,293,132 2,816,241 1,477,887 1,610,790 3,251,118 381,133 $ 3,406,294 2,177,257 151,213,860 $ 878,517 $ 2,398,455 303,843 792,469 27,399 488,957 407,534 5,297,174 $ $ 7,938,596 33,226,491 41,165,087 $ 197,676,121 C-22 $ 138,780,400 11,634,000 2,235,700 2,871,000 1,345,900 617,000 3,087,000 575,000 $ 3,156,000 1,200,000 165,502,000 $ 1,445,000 $ 2,324,000 347,000 -0865,000 50,000 20,000 5,051,000 $ $ 8,614,000 51,651,000 60,265,000 $ 230,818,000 ESTIMATED FY 2013 $ 131,550,000 10,300,000 9,775,000 2,858,000 1,050,000 1,275,000 3,100,000 658,170 ADOPTED FY 2014 $ 135,917,000 10,609,870 9,965,000 2,950,000 1,050,400 979,000 2,946,790 518,730 $ 3,156,000 2,578,890 166,301,060 $ 3,156,000 2,811,930 170,904,720 $ 1,445,000 $ 809,350 $ 2,486,350 543,960 -0700,290 452,700 259,480 5,887,780 $ 2,479,000 350,000 -0865,000 -028,940 4,532,290 $ 10,679,200 49,592,340 60,271,540 $ -054,836,100 54,836,100 $ 232,460,380 $ 230,273,110 $ $ ENTERPRISE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Environmental Services Fund Operating Revenues: Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fees Self Haul Fees Refuse Penalties Recycling Subtotal Non-Operating Revenues: Household Hazardous Waste Federal Grants State and Local Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Subtotal Long-term Obligation Proceeds: General Obligation Bond Proceeds Certificates of Participation Proceeds Subtotal Balances/Previous Year Surpluses Total Revenues Tucson Golf Enterprise Fund El Rio Randolph Fred Enke Silverbell Other Revenues Total Revenues $ $ $ ADOPTED FY 2013 28,138,142 8,534,068 5,951,671 3,467,307 1,181,930 181,415 1,917,935 49,372,468 $ $ $ 169,906 205,262 427,941 134,601 74,350 211,977 145,708 1,369,745 $ $ 79,769 $ $ 79,769 -050,821,982 $ 859,415 2,969,046 1,031,317 1,163,210 103,623 6,126,611 $ $ $ $ C-23 $ $ $ 28,207,480 8,173,070 5,505,650 3,400,000 1,174,000 211,180 850,000 47,521,380 140,000 -0402,000 500,000 50 17,000 350,000 1,409,050 630,000 3,200,000 3,830,000 -052,760,430 900,540 3,149,920 1,227,760 1,279,100 28,000 6,585,320 ESTIMATED FY 2013 $ $ $ $ $ $ $ $ $ 28,207,480 7,880,000 5,950,000 3,500,000 1,174,000 181,860 1,314,100 48,207,440 140,000 -0594,850 914,570 125,000 9,020 360,000 2,143,440 630,000 -0630,000 -050,980,880 964,470 3,294,360 1,243,290 1,278,260 53,000 6,833,380 ADOPTED FY 2014 $ $ $ $ $ $ $ $ $ 28,437,480 8,293,070 5,505,650 3,500,000 1,174,000 211,180 850,000 47,971,380 140,000 -0469,330 -050 10,000 -0619,380 -0-0-05,133,350 53,724,110 979,500 3,342,950 1,261,710 1,297,180 53,000 6,934,340 ENTERPRISE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES Public Housing Fund Federal Grants Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Interest Revenue Sale of Capital Assets Miscellaneous Revenues Subtotal Balances/Previous Year Surpluses Total Revenues Non-PHA Asset Management Fund Federal Grants El Portal Income Tenant Rent Charges for Other Services Interest Revenue Miscellaneous Revenues Public Housing Fund Transfer Total Revenues Total Enterprise Funds $ $ $ $ $ ADOPTED FY 2013 6,663,829 2,843,054 3,167,782 821,010 56,288 39,425 1,525 292,069 13,884,982 -013,884,982 212,175 592,340 75,835 429,375 356 223,710 649,974 2,183,765 $ 270,693,461 C-24 $ $ $ $ $ 6,870,940 2,660,350 3,379,560 548,340 856,280 -0-0-014,315,470 180,000 14,495,470 209,000 842,760 485,000 14,300 -0-0-01,551,060 $ 306,210,280 ESTIMATED FY 2013 $ $ $ $ 6,470,940 2,472,380 3,375,310 259,820 650,790 -0-0124,770 13,354,010 -013,354,010 ADOPTED FY 2014 $ $ $ 6,266,980 2,075,630 3,176,080 175,440 3,520 -0-0187,630 11,885,280 574,960 12,460,240 210,310 566,470 528,930 23,500 80 54,900 -01,384,190 $ $ 210,310 554,450 492,510 17,800 -010,000 -01,285,070 $ 305,012,840 $ 304,676,870 $ DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for and the payment of, general longterm debt principal and interest which are not serviced by the General, Special Revenue and Enterprise Funds. It does not include contractual obligations accounted for in the individual funds. GENERAL OBLIGATION BOND and INTEREST FUND General Obligation bonds are a form of long-term borrowing in which the City issues municipal securities and pledges its full faith and credit to their repayment. Bonds are repaid over many years through semi-annual debt service payments. The City levies a property tax for the purpose of retiring the principal and paying interest on the general obligation bonds. The city’s total estimated debt service requirement on general obligation bonds for Fiscal Year 2014 is $28,547,940, a decrease of $206,360 from the Fiscal Year 2013 actual levy of $28,754,300. The secondary property tax rate for Fiscal Year 2013 was $0.8514 per $100 valuation. For Fiscal Year 2014, the proposed secondary property tax rate is $0.9059 per $100 valuation. There is a decrease to the secondary property tax due to the refunding of general obligation bonds during Fiscal Year 2013 saving approximately $0.4 million in debt service payments for Fiscal Year 2014. However, this decrease is offset by the issuance of general obligation debt due to the City of Tucson voters’ approval of a $100 million General Obligation Bond program to improve the condition of City streets. Bond funds will be used to restore, repair, and resurface streets inside Tucson City limits. Secondary Tax Rate and Levy FY 2010 FY 2011 FY 2012 Actual Actual Actual 0.6200 $ 0.6261 $ 0.7324 $ FY 2013 FY 2014 Actual Adopted 0.8514 $ 0.9059 Secondary Tax Rate $ Secondary Tax Levy $ Valuation $ 4,030,242,132 $ 3,914,105,239 $ 3,487,959,628 $ 3,377,401,416 $ 3,151,042,287 24,987,501 $ 24,506,213 $ 25,545,816 $ 28,754,300 $ 28,547,940 STREET and HIGHWAY BOND and INTEREST FUND Street and Highway special revenue bonds are issued specifically for the purpose of constructing street and highway projects. These bonds require voter approval and are secured by gasoline tax revenues collected by the State of Arizona. The State’s current distribution formula provides that 50.5% be retained in the state highway fund, 19% be distributed to counties, 27.5% be distributed to all incorporated cities and towns, and a final 3% be distributed to cities with a population greater than 300,000. The City designates the 3% allocation to the repayment of the principal and interest on the Street and Highway revenue bonds. If the amount received is not sufficient to cover the debt service payments, then an operating transfer from the HURF Fund to the debt service fund is made to cover the difference. The projected amount for Fiscal Year 2014 is $7.2 million, or a 3.0% increase from the prior year estimate of $7.0 million. In Fiscal Year 2013, the City refunded or refinanced the Street and Highway bond principle debt service payment to free up funds in order to mill and overlay 9.56 centerline miles of arterials and intersections during the fiscal year. The City is not planning on refunding or refinancing the Street and Highway bonds in Fiscal Year 2014. C-25 DEBT SERVICE FUNDS The following graph shows the amount of state-shared 3% HURF Allocation revenues received and anticipated by the City. SPECIAL ASSESSMENT BOND and INTEREST DEBT SERVICE FUND Special Assessment bonds are issued by the City on behalf of improvement districts created for a specific purpose, such as to finance local street paving, street lighting, or sidewalk improvements. Property owners in the designated districts are proportionately assessed for the principal and interest costs of repaying bonds. The City, as trustee for improvement districts, is responsible for collecting the assessments levied against owners of property within each improvement district and for disbursing these amounts to retire the bonds issued to finance the improvements. In the event of default (non-payment) by the property owner, the City may enforce auction sale of the property to satisfy the debt service requirements of the special assessment bonds. The City of Tucson administers special improvement districts in accordance with the provisions of Arizona Revised Statutes Chapter 4 of Title 48 which governs these types of taxing districts. The City invoices the property owners twice a year, during the fall and spring of the calendar year. The monies received are used to pay the debt service on the bonds. C-26 DEBT SERVICE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES General Obligation Bond and Interest Fund Secondary Property Taxes Refunding Proceeds Total Revenues Street and Highway Bond and Interest Fund State Shared Tax - HURF Interest Earnings Refunding Proceeds Transfer from Highway User Revenue Fund Total Revenues Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues Balances/Previous Year Surpluses Total Revenues Total Debt Service Funds $ ADOPTED FY 2013 25,471,731 24,290,241 49,761,972 $ $ 6,495,103 5,159 -010,578,682 $ $ ESTIMATED FY 2013 28,754,300 -028,754,300 $ $ 7,361,140 -012,265,000 -0- 17,078,944 $ $ $ 523,362 7,370 5,425 -0536,157 $ 67,377,073 $ ADOPTED FY 2014 28,754,300 -028,754,300 $ $ 6,957,000 9,650 12,358,090 -0- $ 7,165,710 9,650 -010,413,290 19,626,140 $ 19,324,740 $ 17,588,650 $ $ 408,710 7,900 840 161,100 578,550 $ $ 408,710 5,800 5,440 158,600 578,550 $ 312,480 12,160 1,680 195,290 521,610 $ 48,958,990 $ 48,657,590 $ 46,658,200 $ C-27 $ $ 28,547,940 -028,547,940 CAPITAL PROJECTS FUNDS Funds for capital projects are created to account for the purchase or construction of major capital facilities which are not financed by General, Special Revenue, or Enterprise Funds. Voter-authorized bonds, certificates of participation proceeds, intergovernmental agreements and impact fees are the source of funds in this group. Proceeds from bond sales are reflected in the year that they are expended, not at the time of issuance. Capital projects overview may be found in Section E of this book and in-depth details may be found at http://cms3.tucsonaz.gov/budget. 2000 GENERAL OBLIGATION FUND The 2000 General Obligation Fund accounts for capital projects that are financed by General Obligation bonds approved by the city voters at a special bond election held on May 16, 2000. The voters authorized $129.5 million in bonds that were issued for the purpose of providing funds for construction of park and library improvements, street lighting and sidewalk improvements, construction of drainage facilities’ improvements, public safety improvements, environmental safety improvements, and paying the costs of issuance of the bonds. All remaining proceeds from this authorization will be spent by the end of Fiscal Year 2013. 2013 GENERAL OBLIGATION FUND The City of Tucson voters approved a $100 million General Obligation Bond program to improve the condition of city streets in the election held on November 6, 2012. Bond funds will be used to restore, repair, and resurface streets inside Tucson City limits over a five-year timeframe. The bond sale date of the first bond issuance of the authorization was June 11, 2013. The Transportation Department will spend $19.9 million for the repair and resurfacing of city streets during Fiscal Year 2014. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificates of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). Typical projects to be reimbursed by other agencies are street and highway and park improvements. A vital project that will be completed by the end of Fiscal Year 2014 is the renovation and upgrade of the Tucson Police and Tucson Fire Departments’ combined Emergency Communications Center located at the Thomas O. Price Service Center (TOPSC). The project is funded by public safety impact fees, Pima County bonds, and miscellaneous federal grants. In Fiscal Year 2014, the capital projects funded by COPs issued in prior years are replacement of escalators and elevators at various city buildings, and the remodeling of the City Court building. DEVELOPMENT FEE FUND The Development Fee Fund accounts for the capital projects which are funded by impact fees. Impact fees are charged to new development as a means of paying for the facilities and infrastructure needed to serve that development. The City of Tucson currently assesses impact fees for water, roads, parks, police, and fire. The impact fees for water are accounted for in the Tucson Water Utility Fund. The major project to be funded with development fees (impact fees for police and fire) for Fiscal Year 2014 is the expansion of the 911 Communications Center for $3.3 million. REGIONAL TRANSPORTATION AUTHORITY FUND The Regional Transportation Authority (RTA) Fund accounts for the capital projects approved with funding from the Regional Transportation Authority. The RTA plan is funded by a countywide transaction 1/2-cent sales tax which is collected by the State of Arizona. The state, in turn, transfers the collected funds to a regional transportation fund account. The tax may be collected for a maximum period of 20 years. Revenues are decreasing $5.9 million in Fiscal Year 2014 to $83.4 million from the Fiscal Year 2013 estimate of $89.3 million. The major construction of the Modern Streetcar project occurs during Fiscal Year 2013. The new transit system is projected to begin service July 2014. Other projects funded with RTA funds include design and improvements along major arterial and collector roadways within the City of Tucson. The improvements will include street widening, storm drains, sidewalks, street lighting and landscaping. C-28 CAPITAL PROJECTS FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES 2000 General Obligation Fund General Obligation Bond Proceeds Interest Earnings Total Revenues 2013 General Obligation Fund General Obligation Bond Proceeds Interest Fund Total Revenues Capital Improvement Fund Intergovernmental Agreements Certificates of Participation Interest Earnings Total Revenues Development Fee Fund Development Fees for Police Development Fees for Fire Development Fees for Transportation Development Fees for Parks Development Fees for Public Facilities Interest Earnings General Fund Transfer Balances/Previous Year Surpluses Total Revenues $ $ $ $ $ $ $ $ ADOPTED FY 2013 1,116,625 10,602 1,127,227 $ -0-0-0- $ 9,180,213 20,841,181 10,771 30,032,165 $ 738,916 374,534 4,278,477 787,354 256,070 108,500 105,695 -06,649,546 $ $ $ $ $ 1,176,600 8,700 1,185,300 $ -0-0-0- $ 16,088,900 10,963,000 -027,051,900 $ 510,000 255,000 2,594,500 612,000 -080,000 -09,155,820 13,207,320 $ 86,721,950 -086,721,950 $ Regional Transportation Authority Fund Regional Transportation Authority Rentals and Leases Total Revenues $ 33,751,650 225,028 $ 33,976,678 $ Total Capital Projects Funds $ $ 128,166,470 71,785,616 C-29 $ ESTIMATED FY 2013 ADOPTED FY 2014 1,658,450 4,500 1,662,950 $ -0-0-0- $ 11,559,140 10,456,780 -022,015,920 $ 692,620 347,360 4,031,090 1,081,380 440 140,000 34,950 2,729,810 9,057,650 $ 89,301,640 50,800 $ 89,352,440 $ $ 83,407,850 107,250 83,515,100 $ 122,088,960 $ 124,798,200 $ $ $ $ $ $ $ $ -0-0-0- 20,000,000 125,000 20,125,000 10,112,800 2,619,400 -012,732,200 713,400 357,780 4,152,030 1,113,840 -0150,000 -01,938,850 8,425,900 INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the City or to other governments on a cost reimbursement basis. The City’s internal service funds include Fleet Services; General Services for facilities maintenance, communications and architects and engineering; and Self Insurance for property and public liability, workers’ compensation, and the safety and wellness programs. FLEET SERVICES INTERNAL SERVICE FUND Fleet Services meets the transportation needs of other City departments by providing vehicle and equipment preventive maintenance and repair services; administering vehicle fuel operations; managing vehicle and equipment acquisition, preparation, and disposal; and operating a city motor pool. Fleet Services charges other City departments for the services provided. For Fiscal Year 2014, the anticipated interdepartmental charges of $26.8 million are projected to increase by $1.5 million from estimated Fiscal Year 2013 of $25.3 million primarily due to the increased vehicle maintenance costs. Without a proactive vehicle replacement plan, the City’s fleet is aging and becoming more costly to maintain. GENERAL SERVICES INTERNAL SERVICE FUND The General Services Internal Service fund provides architecture and engineering services, communication services, and facility maintenance for other City departments. The architects and engineering services provide project management. The Facilities Management Division provides well-managed, efficient and healthy environments in all City of Tucson owned and/or leased properties. The interdepartmental charges are projected to increase $1.7 million from the Fiscal Year 2013 estimated to the projected Fiscal Year 2014 amount. The increase is primarily due to the rise in interdepartmental charges for facilities maintenance. SELF INSURANCE FUND The Self Insurance Fund is used to finance the City of Tucson's risk management program. Revenue to this fund is primarily derived from charges to other City departments. The related fund activity includes unemployment claims, workers’ compensation claims, public liability claims, employee safety and wellness programs, hazardous waste management (spill program), and specified environmental remediation. The charges to other City departments are dependent on the department claim cost and the expenses (insurance, legal, medical, and administrative cost) related to the risk management program. In Fiscal Year 2014, the City will continue to include tort claim reimbursements in the primary tax levy as allowed by state law. The property tax revenue represents a reimbursement to the City’s Self Insurance Fund for the actual cost of liability claim judgments paid during Fiscal Year 2012. The amount levied for the tort liability reimbursement will be $3,213,750, a $0.1032 property tax increase per $100 assessed value. The City has built in capacity for a portion of the proceeds from a possible settlement from a claim in the W.R. Grace Bankruptcy case for property damages caused by the use or sale of products containing asbestos. This revenue would be used to fund attorney fees owed as a result of the lawsuit proceedings. C-30 INTERNAL SERVICE FUNDS ACTUAL FY 2012 FINANCIAL RESOURCES ADOPTED FY 2013 Fleet Services Internal Service Fund Operating Revenues: Interdepartmental Charges $ Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Balances/Previous Year Surpluses Total Revenues $ 172,224 3,758,965 29,250,437 General Services Internal Service Fund Operating Revenues: Interdepartmental Charges $ Non-Grant Contributions Interest Revenue Miscellaneous Revenues Balances/Previous Year Surpluses Total Revenues $ 17,373,681 522,776 7,949 26,155 414,933 18,345,494 $ Self Insurance Internal Service Fund Operating Revenues: Interdepartmental Charges $ Property Tax (Tort Claims) Interest Revenue Miscellaneous Revenues General Fund Transfer Subtotal $ Proceeds from Lawsuit Settlement Total Revenues $ 20,133,827 2,350,117 38,846 311 400,000 22,923,101 -022,923,101 $ Total Internal Service Funds 70,519,032 $ 25,240,542 9,252 69,454 $ $ 25,752,480 -026,400 48,000 2,400,000 28,226,880 ESTIMATED FY 2013 $ $ 18,536,260 387,420 -05,000 2,684,990 21,613,670 $ $ $ 18,416,330 1,051,650 90,000 -0-019,557,980 2,460,630 22,018,610 $ 71,859,160 $ $ C-31 25,288,130 4,500 23,870 103,000 1,058,950 26,478,450 ADOPTED FY 2014 $ $ 26,848,740 -06,500 69,000 -026,924,240 18,953,020 387,420 -013,000 1,705,710 21,059,150 $ $ $ 19,170,700 1,051,650 170,000 106,720 -020,499,070 -020,499,070 $ 17,465,670 3,213,750 120,000 -0-020,799,420 2,460,630 23,260,050 $ 68,036,670 $ 71,250,280 $ $ $ $ 20,696,450 361,540 8,000 -0-021,065,990 FIDUCIARY FUNDS These funds are used to account for assets held by the City in a trustee capacity or as an agent of individuals, private organizations, other governments and/or other funds. TUCSON SUPPLEMENTAL RETIREMENT SYSTEM The Tucson Supplemental Retirement System (TSRS) was established in 1953 to provide retirement, survivor, and disability benefits for eligible city employees. Substantially all full-time and certain part-time employees, with the exception of those covered by the Arizona Public Safety Personnel Retirement System or the Elected Officials Retirement Plan of Arizona, are covered by TSRS. Upon recommendation by the Tucson Supplemental Retirement System Board, the Mayor and Council approved changes modifying the employer/employee contribution rates for members hired after July 1, 2006 that will take effect July 1, 2013. These changes, as well an adjustment to the amortization timeframe of the plan’s liability, reduces the annual contribution requirements for the TSRS pension plan while continuing to improve the plan’s funded status. The following changes were approved to the current methodology: 1. Lengthen the plan’s period of amortization of unfunded liabilities to match the City’s retiring employee’s historical average career duration of approximately 20 years. 2. Modify the current definition of the variable member contribution rate to all members hired after July 1, 2006 from 40% of the Plan’s actuarially recommended contribution rate to a definition that sets the contribution rate on the basis of the normal cost determined for those members. For Tucson Supplemental Retirement System employees hired prior to July 1, 2006, the employee contribution rate of 5% of their annual covered payroll through bi-weekly payroll deductions did not change. The Fiscal Year 2014 employer contribution rate is projected to be 27.32% for the employees hired before June 30, 2006; 25.605% for the employees hired between July 1, 2006 and June 30, 2011; and 27.26% for those employees hired after July 1, 2011. The following graph illustrates the amount of employee and employer contributions by fiscal year, as well as the significant rise in the employer contribution in recent years: C-32 FIDUCIARY FUNDS FINANCIAL RESOURCES ACTUAL FY 2012 Tucson Supplemental Retirement System $ 27,429,665 Employer Contributions Employee Contributions 8,965,527 Portfolio Earnings 12,025,436 Transfers from Other Sources 254,404 Miscellaneous Revenue 16,833 Balances/Previous Year Surpluses 18,842,735 Total Fiduciary Funds $ 67,534,600 ADOPTED FY 2013 $ $ C-33 38,800,000 8,300,000 12,134,000 50,000 -08,893,960 68,177,960 ESTIMATED FY 2013 $ $ 34,457,460 8,300,000 5,291,540 15,000 51,500 19,903,180 68,018,680 ADOPTED FY 2014 $ $ 40,237,190 6,650,000 12,134,000 -050,000 10,883,960 69,955,150 Section D Department Budgets SUMMARY OF EXPENDITURES BY DEPARTMENT Elected and Official Mayor and Council City Manager City Attorney City Clerk Subtotal Public Safety and Justice Services City Court Equal Opportunity Programs and Independent Police Review Public Defender Tucson Fire Tucson Police Subtotal Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 2,633,679 8,422,641 7,832,140 3,831,951 $ 2,843,180 9,684,870 9,019,500 3,394,540 $ 2,671,050 8,673,550 8,512,510 2,975,830 $ 2,736,430 9,061,450 8,775,870 4,044,840 $ 22,720,411 $ 24,942,090 $ 22,832,940 $ 24,618,590 $ 10,383,130 794,492 $ 12,022,030 782,510 $ 11,601,870 700,900 $ 12,569,240 787,220 2,725,022 79,505,081 149,520,691 3,086,390 96,544,310 155,102,080 2,994,650 90,395,170 157,605,260 3,157,720 94,023,270 162,442,700 $ 242,928,416 $ 267,537,320 $ 263,297,850 $ 272,980,150 Community Enrichment and Development Housing and Community Development $ Parks and Recreation Planning and Development Services Transportation Tucson City Golf Tucson Convention Center 86,501,642 46,760,632 6,752,861 198,956,290 6,984,693 5,523,058 $ 81,833,300 54,134,210 7,568,640 311,497,590 6,557,380 6,557,760 $ 82,478,290 43,074,460 6,673,080 260,907,920 6,338,350 6,953,750 $ 86,779,890 40,443,960 7,247,040 271,621,700 6,562,590 5,742,120 $ 351,479,176 $ 468,148,880 $ 406,425,850 $ 418,397,300 $ 44,918,427 192,510,362 $ 50,752,160 227,500,710 $ 49,762,630 214,799,920 $ 53,724,110 218,667,510 $ 237,428,789 $ 278,252,870 $ 264,562,550 $ 272,391,620 $ 1,334,964 15,567,397 65,538,111 8,688,043 16,266,987 3,149,579 $ 1,478,420 16,798,190 60,266,790 9,945,650 18,660,810 3,357,450 $ 1,441,150 18,892,090 57,340,760 9,977,130 18,842,540 3,117,900 $ 1,456,320 18,568,140 58,921,130 9,757,710 17,539,670 3,124,200 $ 110,545,081 $ 110,507,310 $ 109,611,570 $ 109,367,170 Subtotal Public Utilities Environmental Services Tucson Water Subtotal Support Services Budget and Internal Audit Finance General Services Human Resources Information Technology Procurement Subtotal D-1 SUMMARY OF EXPENDITURES BY DEPARTMENT Non-Departmental General Expense Debt Refinancing/Repayments Contracts for Services or Funding Support Subtotal Pension Services Total All Departments Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 23,534,223 121,324,039 4,413,812 $ 24,101,690 68,339,550 4,252,950 $ 22,044,580 98,529,550 4,672,980 $ 28,631,480 70,943,480 4,601,680 $ 149,272,074 $ 96,694,190 $ 125,247,110 $ 104,176,640 $ 67,534,604 $ 68,177,960 $ 68,018,680 $ 69,955,150 $ 1,181,908,551 $ 1,314,260,620 D-2 $ 1,259,996,550 $ 1,271,886,620 MAYOR and COUNCIL OPERATING: POSITION TOTAL: $ 2,736,430 43.00 ADMINISTRATIVE MAYOR'S OFFICE COUNCIL OFFICES FINANCING PLAN PROGRAM ALLOCATION Council - Ward 5 13% Council - Ward 6 13% Administrative 4% Council - Ward 4 13% General Fund 100% Mayor 18% Council - Ward 3 13% Council - Ward 2 13% D-3 Council - Ward 1 13% D-4 MAYOR and COUNCIL MISSION STATEMENT: To establish public policy and develop programs as mandated by the Tucson City Charter, represent community interests, and work with City management to effectively meet the community's current and long-term needs. POSITION RESOURCES Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 TOTAL BUDGET Administrative Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total $ 281,915 471,704 340,727 325,087 304,783 312,726 292,379 304,358 $ 2,633,679 $ 300,250 483,670 343,210 343,210 343,210 343,210 343,210 343,210 $ 2,843,180 $ 306,950 478,340 348,890 316,520 301,950 317,260 279,620 321,520 $ 2,671,050 140,050 498,060 349,720 349,720 349,720 349,720 349,720 349,720 $ 2,736,430 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 2,212,781 321,390 70,902 28,606 $ 2,633,679 $ 2,431,210 383,760 28,210 -0$ 2,843,180 $ 2,228,900 394,370 47,780 -0$ 2,671,050 $ 2,484,660 223,560 28,210 -0$ 2,736,430 FUNDING SOURCES General Fund $ 2,633,679 $ 2,843,180 $ 2,671,050 $ 2,736,430 $ SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $2,736,430 reflects a decrease of $106,750 from the Fiscal Year 2013 Adopted Budget. Changes include: Personnel costs Miscellaneous adjustment Decrease in public liability Decrease due to transfer of building maintenance budget capacity to General Services Department Total D-5 $ 53,450 5,630 (4,630) (161,200) $ (106,750) MAYOR and COUNCIL OPERATING PROGRAMS ADMINISTRATIVE: This program area addresses the administrative needs of the Mayor and Council offices by funding building operational expenses, utilities, insurance and supplies needed to support Mayor and Council meetings. Projected Revenue Sources General Fund Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 281,915 $ 300,250 $ 306,950 $ 140,050 Character of Expenditures Services Supplies Equipment Program Total $ 247,242 6,067 28,606 $ 281,915 $ 295,570 4,680 -0$ 300,250 $ 297,300 9,650 -0$ 306,950 $ 135,370 4,680 -0$ 140,050 MAYOR and COUNCIL: This program area consists of the mayor and six council members. The Mayor and Council act as the policymaking body for the City of Tucson, pass City ordinances, establish policy for administrative staff by resolution, approve new programs, and adopt the budget. MAYOR'S OFFICE Projected Revenue Sources General Fund $ 471,704 $ 483,670 $ 478,340 $ 498,060 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 439,033 25,775 6,896 $ 471,704 $ 453,550 26,270 3,850 $ 483,670 $ 432,930 36,640 8,770 $ 478,340 $ 467,940 26,270 3,850 $ 498,060 Projected Revenue Sources General Fund $ 340,727 $ 343,210 $ 348,890 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 329,898 6,644 4,185 $ 340,727 $ 329,610 10,320 3,280 $ 343,210 $ 333,960 8,820 6,110 $ 348,890 $ 336,120 10,320 3,280 $ 349,720 WARD 1 D-6 MAYOR and COUNCIL Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 325,087 $ 343,210 $ 316,520 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 300,052 13,521 11,514 $ 325,087 $ 329,610 10,320 3,280 $ 343,210 $ 299,950 13,570 3,000 $ 316,520 $ 336,120 10,320 3,280 $ 349,720 Projected Revenue Sources General Fund $ 304,783 $ 343,210 $ 301,950 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 287,544 7,605 9,634 $ 304,783 $ 329,610 10,320 3,280 $ 343,210 $ 290,760 9,240 1,950 $ 301,950 $ 336,120 10,320 3,280 $ 349,720 Projected Revenue Sources General Fund $ 312,726 $ 343,210 $ 317,260 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 294,150 8,883 9,693 $ 312,726 $ 329,610 10,320 3,280 $ 343,210 $ 299,960 10,870 6,430 $ 317,260 $ 336,120 10,320 3,280 $ 349,720 Projected Revenue Sources General Fund $ 292,379 $ 343,210 $ 279,620 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 272,976 6,316 13,087 $ 292,379 $ 329,610 10,320 3,280 $ 343,210 $ 260,270 9,540 9,810 $ 279,620 $ 336,120 10,320 3,280 $ 349,720 WARD 2 WARD 3 WARD 4 WARD 5 D-7 MAYOR and COUNCIL Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 304,358 $ 343,210 $ 321,520 $ 349,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 289,128 5,404 9,826 $ 304,358 $ 329,610 10,320 3,280 $ 343,210 $ 311,070 8,390 2,060 $ 321,520 $ 336,120 10,320 3,280 $ 349,720 WARD 6 POSITION RESOURCES Mayor's Office Mayor Chief of Staff: Office of the Mayor Management Coordinator Management Assistant Executive Assistant/Mayor Program Total 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 Council - Ward 1 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 2 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 3 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 4 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 D-8 MAYOR and COUNCIL Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Council - Ward 5 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 6 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 43.00 43.00 43.00 43.00 Department Total D-9 D-10 BUDGET and INTERNAL AUDIT OPERATING: POSITION TOTAL: $ 1,456,320 14.00 BUDGET INTERNAL AUDIT FINANCING PLAN PROGRAM ALLOCATION Internal Audit 30% General Fund 100% Budget 70% D-11 D-12 BUDGET and INTERNAL AUDIT MISSION STATEMENT: To ensure effective and efficient allocation and expenditure of City resources to enable the Mayor and Council, City Manager and City departments to provide quality services to our residents; and provide an independent, objective assurance and consulting activity to ensure prudent fiscal management of public resources. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 10.00 4.00 14.00 10.00 4.00 14.00 10.00 4.00 14.00 10.00 4.00 14.00 TOTAL BUDGET Operating $ 1,334,964 $ 1,478,420 $ 1,441,150 $ 1,456,320 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 1,287,256 32,789 14,919 $ 1,334,964 $ 1,399,290 70,170 8,960 $ 1,478,420 $ 1,358,920 73,290 8,940 $ 1,441,150 $ 1,380,650 66,710 8,960 $ 1,456,320 FUNDING SOURCES General Fund $ 1,334,964 $ 1,478,420 $ 1,441,150 $ 1,456,320 POSITION RESOURCES Budget Internal Audit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $1,456,320 reflects a decrease of $22,100 from the Fiscal Year 2013 Adopted Budget. Changes include: Decrease in public liability Personnel costs and benefits Total $ (3,460) (18,640) $ (22,100) DEPARTMENT MEASURES of PERFORMANCE Ensure that expenditures do not exceed projected revenues and authorized amounts. 100% 100% 100% 100% Prepare quarterly reports on projected year-end expenditure and revenue balances and position vacancies for management and City departments so they can make informed fiscal decisions. 3 3 3 3 D-13 BUDGET and INTERNAL AUDIT Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Facilitate quarterly Financial Monitoring Team (FMT) meetings to provide control of the budget. 3 3 3 3 Provide administrative support and audit assistance to the Mayor and Council's Independent Audit and Performance Commission regular and subcommittee meetings. 15 15 15 15 Conduct internal audit and other projects as requested by management. 32 35 46 40 OPERATING PROGRAMS BUDGET: This program area develops, implements, and monitors the city’s annual operating and capital budgets to ensure they remain within authorized appropriations and available revenues. This work is accomplished within the requirements of federal, state, and municipal laws. Projected Revenue Sources General Fund $ 900,260 $ 1,039,790 $ 998,730 $ 1,023,990 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 856,270 29,071 14,919 $ 900,260 $ $ 926,700 63,090 8,940 $ 998,730 $ 970,080 60,750 8,960 $ 1,039,790 956,680 58,350 8,960 $ 1,023,990 INTERNAL AUDIT: This program area conducts audits, reviews, cost studies, investigations, special projects, consultations, and analyzes department performance measures. Auditors work in an independent and objective manner to provide management with information necessary to improve the City’s operations. Projected Revenue Sources General Fund $ 434,704 $ 438,630 $ 442,420 $ 432,330 Character of Expenditures Salaries and Benefits Services Program Total $ 430,986 3,718 $ 434,704 $ 429,210 9,420 $ 438,630 $ 432,220 10,200 $ 442,420 $ 423,970 8,360 $ 432,330 D-14 BUDGET and INTERNAL AUDIT POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 1.00 1.00 4.00 1.00 -01.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 -01.00 10.00 1.00 1.00 1.00 1.00 5.00 -01.00 -010.00 1.00 1.00 1.00 1.00 5.00 -01.00 -010.00 Internal Audit Finance Manager Principal Internal Auditor Senior Internal Auditor Program Total 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 Department Total 14.00 14.00 14.00 14.00 Budget Budget and Internal Audit Program Director Budget Administrator Management Coordinator Budget Specialist Lead Budget Analyst Staff Assistant Administrative Assistant Secretary Program Total D-15 D-16 CITY ATTORNEY OPERATING: POSITION TOTAL: $ 8,775,870 95.00 ADMINISTRATION CIVIL CRIMINAL DRUG ENFORCEMENT VICTIM NOTIFICATION and ASSISTANCE FINANCING PLAN PROGRAM ALLOCATION Criminal 65% Non-Federal Grants Fund 1% Other Federal Grants Fund 3% Drug Enforcement 4% Other* 5% General Fund 96% Civil 26% *Other includes Administration (3%) and Victim Notification and Assistance (2%). D-17 D-18 CITY ATTORNEY MISSION STATEMENT: To ensure the legality of the official business of the City of Tucson and protect the best interests of the City by providing effective and timely legal services to the Mayor and Council, the City Manager and all City departments. The City Attorney’s Office shall promote the safety of Tucson’s citizens and support local law enforcement by pursuing justice in the prosecution of criminal offenses. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 3.00 24.00 65.00 5.00 2.00 99.00 3.00 24.00 64.00 4.00 2.00 97.00 3.00 24.00 62.00 4.00 2.00 95.00 3.00 24.00 62.00 4.00 2.00 95.00 TOTAL BUDGET Operating $ 7,832,140 $ 9,019,500 $ 8,512,510 $ 8,775,870 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 7,294,836 394,081 143,223 $ 7,832,140 $ 8,279,650 563,260 176,590 $ 9,019,500 $ 7,790,060 559,670 162,780 $ 8,512,510 $ 8,048,610 565,840 161,420 $ 8,775,870 FUNDING SOURCES General Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 7,365,725 130,767 335,648 $ 7,832,140 $ 8,525,540 141,200 352,760 $ 9,019,500 $ 8,164,850 81,920 265,740 $ 8,512,510 $ 8,428,210 81,920 265,740 $ 8,775,870 POSITION RESOURCES Administration Civil Criminal Drug Enforcement Unit Victim Notification and Assistance Unit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $8,775,870 reflects a decrease of $243,630 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in professional services $ Decrease in the purchasing of law books and computer equipment Decrease in personnel costs including the elimination of two positions Total D-19 2,580 (15,170) (231,040) $ (243,630) CITY ATTORNEY DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014   245 13,950 75 14,514 210 14,080 175 14,220  503 705 475 525  74 58 67 74  $ 942 $ 2,300 $ 800 $ 900  45 110 47 50  95% 95% 95% 95% Monitor prosecution of misdemeanor cases to ensure fair treatment of defendants, compliance with victims’ rights, staff professionalism, and efficiency of procedures. 14,074 15,000 14,000 18,000 Defer the prosecution of first-time, nonviolent defendants by offering counseling/education opportunities to first-time offenders. 9,044 8,250 6,000 6,000   36,993 598 35,000 570 36,000 575 38,000 575  $ 144,000 $ 215,000 $ 130,000 $ 150,000 Monitor and respond to requests from the Mayor and Council, the City Manager, and City departments for legal advice and representation.  Number of legal opinions  Number of responses to requests for legal advice on daily operational issues  Legal review of contracts and intergovernmental agreements Control litigation of all active civil cases involving the City during the year.  Actively defend litigation cases against the City  Maximize amount of money saved through settlement or litigation ($000s) Produce favorable civil case outcomes for the City.  Number of civil cases with favorable outcomes (less than estimated exposure)  Percent of cases with favorable outcomes Advise victims of their rights, case status, outcome, and restitution as required by the victim rights constitutional amendments.  Number of notifications  Number of victims assisted in obtaining restitution  Amount obtained in restitution awards for crime victims and City Court D-20 CITY ATTORNEY OPERATING PROGRAMS ADMINISTRATION: This program area provides legal advice to the Mayor and Council and City management, as well as professional leadership, guidance, and support to the other program areas. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 219,159 $ 258,910 $ 249,190 $ 283,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 203,450 10,776 4,933 $ 219,159 $ 235,410 17,650 5,850 $ 258,910 $ 229,920 16,170 3,100 $ 249,190 $ 248,350 29,530 5,390 $ 283,270 CIVIL: This program area provides legal advice and representation to the Mayor and Council, the City Manager, and all City departments; and serves as the City representative in courts of law and administrative proceedings (including contracts, employment, environment and land use, personal injury, property damage, wrongful death and civil rights actions) to help ensure the lawfulness of the official business of the City of Tucson and avert litigation contrary to the City’s interest for all civil cases. Projected Revenue Sources General Fund $ 1,856,005 $ 2,324,680 $ 2,082,450 $ 2,283,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,757,797 66,613 31,595 $ 1,856,005 $ 2,145,550 130,050 49,080 $ 2,324,680 $ 1,893,720 152,230 36,500 $ 2,082,450 $ 2,106,250 143,190 33,830 $ 2,283,270 CRIMINAL: This program area promotes the safety of the community and supports local law enforcement by upholding state and local laws and ordinances through the prosecution of misdemeanor criminal and civil infraction cases; provides for rehabilitation of first-time, non-violent offenders through a diversion program; provides timely notification to victims; and responds to citizen inquiries about cases pending in City Court. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 5,184,171 80,000 $ 5,264,171 $ 5,918,010 -0$ 5,918,010 $ 5,528,030 80,000 $ 5,608,030 $ 5,719,100 -0$ 5,719,100 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,880,323 301,630 82,218 $ 5,264,171 $ 5,423,100 393,970 100,940 $ 5,918,010 $ 5,135,050 368,750 104,230 $ 5,608,030 $ 5,239,370 375,630 104,100 $ 5,719,100 D-21 CITY ATTORNEY DRUG ENFORCEMENT UNIT: This program area enhances violent crime control efforts by investigating, prosecuting, adjudicating, and punishing drug, gang and related criminal offenders. Projected Revenue Sources General Fund General Fund: Forfeiture Funds Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 5,800 20,590 335,648 $ 362,038 $ 11,050 12,890 352,760 $ 376,700 $ 148,860 15,250 265,740 $ 429,850 $ 92,860 14,000 265,740 $ 372,600 $ 337,678 13,852 10,508 $ 362,038 $ 352,760 18,620 5,320 $ 376,700 $ 403,550 19,550 6,750 $ 429,850 $ 351,590 15,310 5,700 $ 372,600 VICTIM NOTIFICATION and ASSISTANCE UNIT: This program area maintains victims’ rights through the provision of timely notification to victims and responses to inquiries about cases pending in City Court. Projected Revenue Sources General Fund Non-Federal Grants Fund Program Total $ -0130,767 $ 130,767 $ -0141,200 $ 141,200 $ 61,070 81,920 $ 142,990 $ 35,710 81,920 $ 117,630 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 115,588 1,210 13,969 $ 130,767 $ 122,830 2,970 15,400 $ 141,200 $ 127,820 2,970 12,200 $ 142,990 $ 103,050 2,180 12,400 $ 117,630 POSITION RESOURCES Administration City Attorney Management Coordinator Administrative Assistant Program Total Civil Principal Assistant City Attorney (Chief Deputy) Principal Assistant City Attorney Assignment: Lead Civil Division Principal Assistant City Attorney Associate Prosecuting City Attorney Paralegal Executive Assistant Legal Secretary Customer Service Representative Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 -0- 1.00 1.00 1.00 1.00 1.00 1.00 15.00 -02.00 1.00 4.00 1.00 24.00 14.00 1.00 2.00 1.00 3.00 1.00 24.00 14.00 1.00 2.00 1.00 3.00 1.00 24.00 14.00 1.00 2.00 1.00 3.00 1.00 24.00 D-22 CITY ATTORNEY Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 2.00 4.00 23.00 2.00 1.00 3.00 4.00 23.00 2.00 65.00 1.00 2.00 4.00 22.00 2.00 1.00 3.00 4.00 23.00 2.00 64.00 1.00 2.00 4.00 20.00 2.00 1.00 3.00 4.00 23.00 2.00 62.00 1.00 2.00 4.00 20.00 2.00 1.00 3.00 4.00 23.00 2.00 62.00 Drug Enforcement Unit Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Legal Secretary Litigation Support Clerk Program Total 1.00 2.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 Victim Notification and Assistance Unit Litigation Support Clerk Program Total 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 99.00 97.00 95.00 95.00 Criminal Principal Assistant City Attorney (Deputy) Principal Assistant Prosecuting City Attorney Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Assistant City Attorney Management Assistant Litigation Support Supervisor Legal Secretary Litigation Support Clerk Customer Service Representative Program Total Department Total D-23 D-24 CITY CLERK OPERATING: POSITION TOTAL: $ 4,044,840 42.00 ADMINISTRATION CAMPAIGN FINANCE ELECTION MANAGEMENT FINANCIAL MANAGEMENT LEGISLATIVE MANAGEMENT RECORDS MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Financial Management 3% General Fund 100% Legislative Management 15% Records Management 18% Administration 14% Election Management 43% Campaign Finance 7% D-25 D-26 CITY CLERK MISSION STATEMENT: To enable the public to fully participate in the governmental process, by providing accurate information and services in a professional manner, enabling the public to make informed decisions affecting the quality of their lives. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 2.00 1.70 12.10 1.70 11.40 8.60 37.50 2.00 1.70 12.10 1.70 11.40 8.60 37.50 2.00 1.70 12.10 1.70 11.40 8.60 37.50 4.00 0.75 16.40 1.50 9.05 10.30 42.00 TOTAL BUDGET Operating $ 3,831,951 $ 3,394,540 $ 2,975,830 $ 4,044,840 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 1,985,901 1,176,265 650,146 19,639 $ 3,831,951 $ 2,151,740 450,920 106,880 685,000 $ 3,394,540 $ 1,998,560 689,880 287,390 -0$ 2,975,830 $ 2,296,490 702,820 1,045,530 -0$ 4,044,840 FUNDING SOURCES General Fund $ 3,831,951 $ 3,394,540 $ 2,975,830 $ 4,044,840 POSITION RESOURCES Administration Campaign Finance Election Management Financial Management Legislative Management Records Management Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $4,044,840 reflects an increase of $650,300 from the Fiscal Year 2013 Adopted Budget. Changes include: Election operating expense Personnel costs Annual maintenance fee for Electronic Document Management System hosting Miscellaneous adjustments Decrease due to transfer of building maintenance budget capacity to General Services Department Decrease in capacity for election equipment purchase Total D-27 $ 1,133,420 144,750 93,600 8,200 (44,670) (685,000) $ 650,300 CITY CLERK DEPARTMENT MEASURES of PERFORMANCE Provides full support, prepares Agendas, Administrative Action Reports and Minutes for Study Session and Regular Mayor and Council meetings. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk web site.  Number of meetings supported and attended  Number of Mayor and Council Agenda items processed Provides limited support, prepares Agendas, Legal Action Reports and Minutes for major Boards, Committees, and Commissions (BCC) programs. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk, BCC web site. Maintains BCC appointments including the coordination of loyalty oaths.  Number of meetings notices and agendas posted  Number of BCC members appointed and processed Provides support for Liquor License Applications; includes provision for public notices, coordination of staff recommendations and posting requirements.  Number of new person and location transfer applications processed  Number of special event applications processed  Number of extension of premise applications processed Processes and files official City documents such as ordinances, resolutions, contracts and Mayor and Council minutes received as public record in accordance with City and state law. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 84 114 76 78 971 1,050 968 975 1,349 1,100 940 950 372 225 190 200 125 110 132 130 142 125 159 150 48 45 57 50 9,037 10,310 7,575 7,500 D-28 CITY CLERK Department Measures of Performance (Continued) Processes and stores records received from City departments at the City Records Center. Conducts City of Tucson Mayor, Council and Special elections in odd numbered years; in even numbered years City ballot measures may be placed on a County ballot. Provides election materials to registered City voters; ensures all registered voters, within the City limits, receive information and instructions regarding the election process.  Number of registered voters  Number of voter information pamphlets distributed to households  Number of registered voters casting a ballot1  Number of early ballots tabulated2  Number of ballots cast at the polling places2 Complete tasks associated with the Campaign Finance Program within established guidelines. This measure is linked to the number of candidates and election year, which varies between a three council seat only election and a mayoral and three council seat election.  Number of mayoral and council candidate campaign finance reports reviewed and processed  Number of audits completed  Amount of public matching funds disbursed Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 13,410 14,500 12,630 11,650 274,706 265,344 275,000 145,000 229,034 135,596 265,000 242,000 129,713 75,000 171,407 85,000 129,713 -0- 52,500 22,500 113,017 45,337 85,000 -0- 147 20 30 115 16 $ 312,634 4 $ 98,330 5 $ 100,000 10 $ 250,000 1The 2012 Bond Election was consolidated with the 2012 Presidential Election conducted by Pima County. City of Tucson conducted the 2011 Primary and General Elections as Vote-By-Mail elections. The 2013 Primary and General Elections will also be conducted as Vote-by-Mail elections. 2The D-29 CITY CLERK OPERATING PROGRAMS ADMINISTRATION: This program area provides administrative direction to the department and ensures that all department programs are delivered as required by law and in accordance with City of Tucson policies and procedures. Projected Revenue Sources General Fund Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 253,279 $ 273,440 $ 270,590 $ 565,940 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 232,958 17,129 3,192 $ 253,279 $ 257,110 14,360 1,970 $ 273,440 $ 254,130 14,060 2,400 $ 270,590 $ 527,430 33,670 4,840 $ 565,940 CAMPAIGN FINANCE: The City Clerk serves as the Campaign Finance Administrator and administers the Campaign Finance Program as prescribed by the City Charter. Projected Revenue Sources General Fund $ 438,367 $ 222,100 $ 222,570 $ 291,810 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 115,392 320,184 2,791 $ 438,367 $ 107,440 112,690 1,970 $ 222,100 $ 109,680 110,480 2,410 $ 222,570 $ 38,310 250,900 2,600 $ 291,810 ELECTION MANAGEMENT: This program area administratively manages the City’s elections that include elective offices, charter amendments, measures and initiatives, and referendum and recall petitions by ensuring that elections are conducted in accordance with legal requirements and established policies and procedures to encourage maximum voter participation. Projected Revenue Sources General Fund $ 1,569,689 $ 1,073,450 $ 763,040 $ 1,717,180 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 281,578 656,941 611,531 19,639 $ 1,569,689 $ 255,530 65,390 67,530 685,000 $ 1,073,450 $ 211,770 311,940 239,330 -0$ 763,040 $ 550,280 171,160 995,740 -0$ 1,717,180 D-30 CITY CLERK FINANCIAL MANAGEMENT: This program area provides financial direction to the department and the Mayor and Council offices; monitors budget expenditures; assists with the development of budgets; maintains internal controls and ensures transactions comply with City of Tucson rules, regulations and policies. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 136,902 $ 148,930 $ 149,080 $ 109,300 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 119,625 14,563 2,714 $ 136,902 $ 132,600 14,360 1,970 $ 148,930 $ 132,600 14,070 2,410 $ 149,080 $ 102,860 4,350 2,090 $ 109,300 LEGISLATIVE MANAGEMENT: This program area officially documents the legislative action taken by the Mayor and Council; processes and distributes meeting agendas, minutes, executed agreements, contracts, resolutions and ordinances for Mayor and Council and other public meetings; administratively manages the filling of boards, committee and commission seats; oversees and supports departments in the administration and management of the City’s advisory boards and sub-committees; and oversees the liquor license application process. Projected Revenue Sources General Fund $ 958,111 $ 955,670 $ 895,210 $ 626,100 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 824,232 113,934 19,945 $ 958,111 $ 797,460 139,150 19,060 $ 955,670 $ 735,520 136,410 23,280 $ 895,210 $ 499,680 98,040 28,380 $ 626,100 RECORDS MANAGEMENT: This program area acts as the official records keeper for the City; coordinates and implements citywide records policies and procedures; manages the City Records Center; prepares, stores, secures, and retrieves City documents in a systematic and accessible manner as requested by City staff and the public in accordance with legal requirements. Projected Revenue Sources General Fund $ 475,603 $ 720,950 $ 675,340 $ 734,510 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 412,116 53,514 9,973 $ 475,603 $ 601,600 104,970 14,380 $ 720,950 $ 554,860 102,920 17,560 $ 675,340 $ 577,930 144,700 11,880 $ 734,510 D-31 CITY CLERK POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Administration City Clerk Deputy City Clerk City Clerk Administrator Executive Assistant Program Total 1.00 -0-01.00 2.00 1.00 -0-01.00 2.00 1.00 -0-01.00 2.00 1.00 1.00 1.00 1.00 4.00 Campaign Finance City Clerk Administrator Management Assistant Secretary Program Total 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 -00.25 0.50 0.75 0.50 0.50 -00.40 0.20 1.00 3.00 2.50 4.00 12.10 0.50 0.50 -00.40 0.20 1.00 3.00 2.50 4.00 12.10 0.50 0.50 -00.40 0.20 1.00 3.00 2.50 4.00 12.10 -00.50 0.50 0.40 -01.00 1.00 2.00 11.00 16.40 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 -00.50 1.00 1.50 0.80 2.50 0.60 0.50 1.00 6.00 11.40 0.80 2.50 0.60 0.50 1.00 6.00 11.40 0.80 2.50 0.60 0.50 1.00 6.00 11.40 -01.25 0.30 1.00 1.00 5.50 9.05 0.30 1.00 -0-01.30 6.00 8.60 0.30 1.00 -0-01.30 6.00 8.60 0.30 1.00 -0-01.30 6.00 8.60 -01.00 1.00 0.30 1.00 7.00 10.30 37.50 37.50 37.50 42.00 Election Management Deputy City Clerk Management Coordinator Management Assistant Systems Analyst Office Supervisor Secretary (Hourly) Election Specialist (Hourly) Senior Election Technician (Hourly) Election Technician (Hourly) Program Total Financial Management Deputy City Clerk Management Coordinator Secretary Program Total Legislative Management City Clerk Administrator Management Assistant Systems Analyst Office Supervisor Agenda Office Coordinator Secretary Program Total Records Management Deputy City Clerk City Records Manager Management Assistant Systems Analyst Office Supervisor Secretary Program Total Department Total D-32 CITY COURT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 11,569,240 1,000,000 $ 12,569,240 130.80 ADMINISTRATION COURT SERVICES EVENING ALTERNATIVE to JAIL JUDICIAL JUDICIAL SERVICES PUBLIC SERVICES CASE PROCESSING SERVICE FUND FARE PROGRAM FUND FILL the GAP FUND JUDICIAL COLLECTION ENHANCEMENT FUND FINANCING PLAN PROGRAM ALLOCATION Public Services 15% Judicial Services 22% Capital Improvement Program 8% *Other 8% Administration 24% Other Federal Grants 2% Judicial 23% General Fund 90% Court Services 8% *Other includes Fill the Gap Fund (2%), Fines/Fees and Restitution Enforcement Program (FARE) Fund (2%), Judicial Collection Enhancement Fund (2%), Evening Alternative to Jail (1%), and Case Processing Services Fund (1%). D-33 D-34 CITY COURT MISSION STATEMENT: To serve the community and protect individual rights by providing fair and prompt administration of justice. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 17.00 17.00 12.00 44.00 8.00 33.00 131.00 17.00 17.00 12.00 44.00 7.00 33.00 130.00 24.00 17.00 13.80 43.00 -033.00 130.80 24.00 17.00 13.80 43.00 -033.00 130.80 TOTAL BUDGET Operating Capital Department Total $ 9,581,000 802,130 $ 10,383,130 $ 11,306,630 715,400 $ 12,022,030 $ 10,886,470 715,400 $ 11,601,870 $ 11,569,240 1,000,000 $ 12,569,240 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Department Total $ 8,060,019 1,291,355 229,626 -0$ 9,581,000 802,130 $ 10,383,130 $ 9,121,040 1,658,340 417,250 110,000 $ 11,306,630 715,400 $ 12,022,030 $ 8,611,330 1,641,800 370,500 262,840 $ 10,886,470 715,400 $ 11,601,870 $ 8,902,640 1,872,800 574,800 219,000 $ 11,569,240 1,000,000 $ 12,569,240 FUNDING SOURCES General Fund Other Federal Grants Fund Department Total Capital Improvement Department Total $ 9,581,000 -0$ 9,581,000 802,130 $ 10,383,130 $ 11,306,630 -0$ 11,306,630 715,400 $ 12,022,030 $ 10,861,220 25,250 $ 10,886,470 715,400 $ 11,601,870 $ 11,261,520 307,720 $ 11,569,240 1,000,000 $ 12,569,240 POSITION RESOURCES Administration Court Services Judicial Judicial Services Probation Public Services Department Total D-35 CITY COURT SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $11,569,240 reflects an increase of $262,610 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in professional services for expert witnesses, mental evaluations and jurors Increase in computer software for new case management system Increase in computer equipment for new case management system Decrease in personnel costs Total $ 214,460 157,550 109,000 (218,400) $ 262,610 DEPARTMENT MEASURES of PERFORMANCE Clearance Rate: measures new filing of charges against charges disposed within a specific time period. Indicates whether caseload is expanding or contracting. Goal: 100% clearance rate.  Criminal Charge Clearance Rate  Civil Charge Clearance Rate Cost Per Charge: measures the cost of processing a single violation (charge) by charge type. The Court has a responsibility to use resources effectively to deliver desired outcomes such as access to the court, fairness, impartiality, and timeliness in case processing. This performance measure assists in gauging that effectiveness over time. Goal is to keep costs within 5% of prior year costs (dependent upon external factors).  Cost Per Criminal Charge  Cost Per Civil Charge  Wait times to access court services.  Customer Service Lobby: average wait time of no more than 15 minutes, dependent upon staff levels  Customer Service Call Center: average wait time of no more than 10 minutes, dependent upon staff levels Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014   257% 114% 100% 100% 233% 175% 100% 100%      $ 50 $ 24 $ 53 $ 27 $ 53 $ 27 $ 54 $ 28 15:30 15:00 15:00 15:00  12:45 10:00 10:00 10:00 D-36 CITY COURT OPERATING PROGRAMS ADMINISTRATION: This program area is responsible for personnel management, facilities management, budget management, case management, records retention and the enforcement of court-ordered sanctions for approximately 260,000 charges per year. Additionally, Administration is comprised of the following divisions: Administrative Services, Court Services, Judicial Services, and Public Services. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees1 Program Total $ 2,030,848 27,300 $ 2,058,148 $ 2,207,270 -0$ 2,207,270 $ 2,229,870 472,700 $ 2,702,570 $ 2,823,400 -0$ 2,823,400 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,046,498 831,902 179,748 $ 2,058,148 $ 1,242,490 819,410 145,370 $ 2,207,270 $ 1,686,760 873,720 142,090 $ 2,702,570 $ 1,789,460 877,380 156,560 $ 2,823,400 COURT SERVICES: This program area oversees the records management section of the court, with approximately 500,000 active records. It is responsible for records retention and the destruction of court files. Additionally, it is responsible for the processing of case file requests, motions, set-asides, records requests, and appeals. Court Services also monitors electronic functions such as document scanning, computerized case tracking, photo enforcement and e-citations. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 899,497 11,970 $ 911,467 $ 923,410 44,610 $ 968,020 $ 935,310 43,070 $ 978,380 $ 949,080 -0$ 949,080 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 894,991 11,838 4,638 $ 911,467 $ 925,000 22,020 21,000 $ 968,020 $ 937,240 20,140 21,000 $ 978,380 $ 910,350 17,730 21,000 $ 949,080 1In Fiscal Year 2013, the Probation program which was funded by Case Processing Service Fees was merged into Administration. D-37 CITY COURT EVENING ALTERNATIVE to JAIL: Evening Alternative to Jail was implemented to reduce the number of defendants taken into custody for incarceration at the Pima County Jail during the hours of 5:00 PM to midnight. By reducing the number of defendants taken to the jail, the City does not incur costs associated with the first day of jail board, police officers do not spend several hours booking defendants into the jail and defendants usually have their initial appearance within 20 minutes or less after arriving at the Court. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Court Fines and Forfeitures $ 81,286 $ 136,000 $ 96,960 $ 80,000 Character of Expenditures Salaries and Benefits $ 81,286 $ 136,000 $ 96,960 $ 80,000 JUDICIAL: This program area hears a variety of cases including traffic, driving under the influence (DUI), drug possession, prostitution, shoplifting, domestic violence and other city code violations. A significant number of the DUI and prostitution cases are tried before a jury. Projected Revenue Sources Court Fines and Forfeitures Other Federal Grants Fund Program Total $ 2,279,376 -0$ 2,279,376 $ 2,418,120 -0$ 2,418,120 $ 2,345,990 25,250 $ 2,371,240 $ 2,375,800 307,720 $ 2,683,520 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,883,361 391,351 4,664 $ 2,279,376 $ 1,959,850 454,360 3,910 $ 2,418,120 $ 1,937,290 429,510 4,440 $ 2,371,240 $ 2,034,420 636,480 12,620 $ 2,683,520 JUDICIAL SERVICES: This program area provides clerical support to the magistrates by assisting with courtroom proceedings, updating cases in the court’s electronic case management system, and overseeing the management of the daily court calendar. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -011,723 $ 11,723 $ 2,520,660 100,910 $ 2,621,570 $ 2,349,170 38,420 $ 2,387,590 $ 2,448,940 -0$ 2,448,940 $ 2,236,979 22,456 127 $ 2,259,562 $ 2,570,930 50,640 -0$ 2,621,570 $ 2,334,910 52,680 -0$ 2,387,590 $ 2,404,410 44,530 -0$ 2,448,940 D-38 CITY COURT PUBLIC SERVICES: This program area assists the public by giving out court information, setting civil and parking hearings, accepting and processing various court-ordered documents presented by citizens, and processing payments. It also provides customer service to individuals inquiring by telephone and citizens filing Orders of Protection and Injunctions Against Harassment. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 1,385,010 53,520 $ 1,438,530 $ 1,769,420 44,600 $ 1,814,020 $ 1,528,750 51,270 $ 1,580,020 $ 1,759,300 -0$ 1,759,300 Character of Expenditures Salaries and Benefits Services Program Total $ 1,421,404 17,126 $ 1,438,530 $ 1,625,770 188,250 $ 1,814,020 $ 1,418,170 161,850 $ 1,580,020 $ 1,600,180 159,120 $ 1,759,300 CASE PROCESSING SERVICE FUND: The Case Processing Service Fund was established to cover case processing costs incurred by the court, such as credit card processing fees; cost of a bond clerk at the Pima County Jail; postage costs for mailing parking notices to defendants per ordinance; bond card publication; and court security. Projected Revenue Sources Case Processing Service Fees Character of Expenditures Salaries and Benefits Supplies Equipment Program Total $ -0- $ 80,000 $ 80,000 $ 150,000 $ -0-0-0-0- $ 80,000 -0-0$ 80,000 $ 80,000 -0-0$ 80,000 $ $ -0115,000 35,000 $ 150,000 FILL the GAP FUND: The Fill the Gap Fund was established by the Arizona Supreme Court for courts to use to improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts; improve court automation; and improve case processing or the administration of justice. Projected Revenue Sources Fill the Gap Fees Character of Expenditures Services Supplies Equipment Program Total $ -0- $ 127,000 $ 180,370 $ 175,000 $ -0-0-0-0- $ $ $ 24,000 17,000 134,000 $ 175,000 $ D-39 -017,000 110,000 $ 127,000 -017,000 163,370 $ 180,370 CITY COURT FINES/FEES and RESTITUTION ENFORCEMENT PROGRAM (FARE) FUND: This program fund was established by the Arizona Supreme Court to assist courts in becoming more consistent and uniform with their collection practices. As a FARE participant, City Court receives limited reimbursement to help cover costs for data entry, computer programming, payment processing and other FARE-related duties that may increase workload. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources FARE Fees $ 50,732 $ 178,530 $ 224,340 $ 250,000 Character of Expenditures Services Supplies Equipment Program Total $ 10,283 40,449 -0$ 50,732 $ 113,560 64,970 -0$ 178,530 $ 103,900 20,970 99,470 $ 224,340 $ 113,560 86,440 50,000 $ 250,000 JUDICIAL COLLECTION ENHANCEMENT FUND (JCEF): This fund is legislatively appropriated monies that, upon approval of the Arizona Supreme Court, is to be used to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts including restitution, child support, fines and civil penalties; and to improve court automation projects likely to assist in case processing or the administration of justice. Projected Revenue Sources JCEF Fees $ 29,120 $ 225,000 $ 285,000 $ 250,000 Character of Expenditures Salaries and Benefits Supplies Program Total $ 29,120 -0$ 29,120 $ 60,000 165,000 $ 225,000 $ 120,000 165,000 $ 285,000 $ 83,820 166,180 $ 250,000 PROBATION: In Fiscal Year 2013, the Probation program was merged into Administration. Projected Revenue Sources Case Processing Service Fee $ 472,779 $ 531,100 $ -0- $ -0- Character of Expenditures Salaries and Benefits Services Program Total $ 466,380 6,399 $ 472,779 $ 521,000 10,100 $ 531,100 $ -0-0-0- $ -0-0-0- D-40 $ $ CITY COURT POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Administration Deputy Director of City Court Court Administrator Information Technology Manager System Administrator Systems Analyst Information Technology Specialist Court Supervisor Executive Assistant Accountant Probation Monitor Administrative Assistant Senior Court Clerk Senior Account Clerk Court Clerk Program Total 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 -0-02.00 1.00 1.00 17.00 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 -0-02.00 1.00 1.00 17.00 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 6.00 1.00 3.00 -01.00 24.00 1.00 2.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 6.00 1.00 3.00 -01.00 24.00 Court Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 1.00 2.00 4.00 10.00 17.00 Judicial Presiding Magistrate City Magistrate Limited Special City Magistrate Executive Assistant Administrative Assistant Program Total 1.00 9.00 2.00 -0-012.00 1.00 9.00 2.00 -0-012.00 1.00 9.00 2.00 0.80 1.00 13.80 1.00 9.00 2.00 0.80 1.00 13.80 Judicial Services Court Section Manager Court Interpreter Supervisor Court Supervisor Court Interpreter Senior Court Clerk Court Clerk Program Total 1.00 1.00 3.00 2.00 37.00 -044.00 1.00 1.00 3.00 2.00 37.00 -044.00 1.00 1.00 3.00 1.00 29.00 8.00 43.00 1.00 1.00 3.00 1.00 29.00 8.00 43.00 Public Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 3.00 11.00 18.00 33.00 1.00 3.00 11.00 18.00 33.00 1.00 3.00 10.00 19.00 33.00 1.00 3.00 10.00 19.00 33.00 D-41 CITY COURT Probation1 Court Section Manager Senior Probation Officer Probation Officer Program Total Department Total 1During Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 4.00 3.00 8.00 1.00 3.00 3.00 7.00 -0-0-0-0- -0-0-0-0- 131.00 130.00 130.80 130.80 Fiscal Year 2013, the Probation program was merged into Administration. D-42 CITY MANAGER OPERATING: POSITION TOTAL: $ 9,061,450 43.00 CITY MANAGER COMMUNICATIONS and INTERGOVERNMENTAL RELATIONS CONSERVATION and SUSTAINABLE DEVELOPMENT ECONOMIC DEVELOPMENT and ANNEXATION REAL ESTATE ZONING EXAMINER FINANCING PLAN PROGRAM ALLOCATION Zoning Examiner 2% Real Estate 8% General Fund 95% Other Federal Grants Fund 5% Economic Development and Annexation 52% City Manager 18% Communications and Intergovernmental Relations 12% Conservation and Sustainable Development 8% D-43 D-44 CITY MANAGER MISSION STATEMENT: To provide an environment that creates trust and confidence in the City of Tucson organization and management systems that facilitates the delivery of the highest quality municipal services to Tucson residents. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 15.00 -0- 16.00 -0- 12.00 4.00 13.00 11.00 5.00 5.00 4.00 4.00 -09.00 1.00 30.00 -010.00 1.00 32.00 5.00 9.00 1.00 35.00 5.00 9.00 1.00 43.00 TOTAL BUDGET Operating $ 8,422,641 $ 9,684,870 $ 8,673,550 $ 9,061,450 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Department Total $ 2,395,260 4,439,248 30,509 -01,557,624 $ 8,422,641 $ 3,050,950 4,333,460 27,990 -02,272,470 $ 9,684,870 $ 2,917,420 3,817,500 40,690 27,110 1,870,830 $ 8,673,550 $ 3,924,700 4,661,490 55,260 -0420,000 $ 9,061,450 FUNDING SOURCES General Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 6,865,017 -01,557,624 $ 8,422,641 $ 7,412,400 150,000 2,122,470 $ 9,684,870 $ 6,802,720 -01,870,830 $ 8,673,550 $ 8,641,450 -0420,000 $ 9,061,450 POSITION RESOURCES City Manager Communications and Intergovernmental Relations Office of Conservation and Sustainable Development Economic Development and Annexation Real Estate Zoning Examiner Department Total D-45 CITY MANAGER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $9,061,450 reflects a decrease of $623,420 from the Fiscal Year 2013 Adopted Budget. Changes include: Personnel costs due to the addition of 11 positions for economic development and annexation, communications and intergovernmental relations, and administrative functions. This includes the transfer of 6.5 Tucson 12 television staff positions from Information Technology and the transfer of 1 executive management position from Finance. Net increase to services from increased payments to Visit Tucson offset by decreased capacity for intergovernmental relations outside contracts Equipment and supplies Decrease due to transfer of building maintenance budget capacity to General Services Department Reduction in grant capacity Total $ 871,760 388,020 27,270 (58,000) (1,852,470) $ (623,420) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 23 20 30 40 11 9 15 13 15 12 15 12 Number of new jobs created through economic development efforts. N/A N/A 2,500 500 Number of new development economic incentives awarded. N/A N/A 3 3 Number of annexations completed. 1 N/A 5 3 Manage conservation and sustainability grants. 4 4 4 1 Number of media releases distributed to residents about the City of Tucson. 210 200 250 250 Coordinate and manage property acquisitions, including rights-of-way, for Tucson Water, Parks and Recreation, Transportation, and the Regional Transportation Authority. Hold public hearings, render decisions, and make recommendations to the Mayor and Council related to zoning and land use, stolen property disposition and liquor license extensions.  Number of rezoning cases  Number of special exception land use cases D-46 CITY MANAGER Department Measures of Performance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Respond to media requests and inquiries. 550 600 500 500 Defeat legislation that is harmful or enact legislation that is helpful to the City of Tucson and its residents. 80% 80% 80% 80% OPERATING PROGRAMS CITY MANAGER: This program area is responsible for carrying out the Mayor and Council’s policy decisions, providing executive oversight to all City departments, and planning and developing programs in response to community needs. Projected Revenue Sources General Fund $ 1,469,386 $ 1,704,660 $ 1,425,130 $ 1,688,560 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,374,955 75,191 19,240 -0$ 1,469,386 $ 1,601,040 90,830 12,790 -0$ 1,704,660 $ 1,286,440 92,030 19,550 27,110 $ 1,425,130 $ 1,581,070 94,700 12,790 -0$ 1,688,560 COMMUNICATIONS and INTERGOVERNMENTAL RELATIONS: This program area provides management and oversight of the City Manager's Office communications both within City government, to the federal government and the State of Arizona, and to the Tucson community. Communications programs include media response and public information, Channel 12, the City of Tucson website, email and social media properties. Intergovernmental relations programs include strategic communications and direct lobbying with federal and state officials and agencies. Projected Revenue Sources General Fund $ 581,432 $ 387,560 $ 350,440 $ 1,015,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 129,252 452,155 25 $ 581,432 $ 96,140 291,120 300 $ 387,560 $ 288,220 62,220 -0$ 350,440 $ D-47 852,640 127,630 35,000 $ 1,015,270 CITY MANAGER OFFICE of CONSERVATION and SUSTAINABLE DEVELOPMENT (OCSD): This program area promotes an environmental vision and provides leadership that emphasizes strong natural resources protection and sustainable community growth. OCSD collaborates with City departments, businesses, neighborhoods, and other organizations to protect and enhance the integrity of our unique Sonoran Desert ecosystem and improve quality and livability of the urban environment. OCSD administers the Energy Efficiency and Conservation Block Grant awarded by the United States Department of Energy. Actual FY 2012 Projected Revenue Sources General Fund Economic Stimulus Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 197,084 1,527,962 -029,662 $ 1,754,708 $ 364,210 1,500,000 150,000 622,470 $ 2,636,680 $ 209,380 1,700,830 -0170,000 $ 2,080,210 $ 264,430 250,000 -0170,000 $ 684,430 $ $ $ $ 230,180 31,680 2,570 420,000 $ 684,430 173,212 19,756 4,116 1,557,624 $ 1,754,708 326,240 29,960 8,010 2,272,470 $ 2,636,680 150,450 49,760 9,170 1,870,830 $ 2,080,210 ECONOMIC DEVELOPMENT and ANNEXATION: This program area ensures prosperity in the City of Tucson by strengthening our competitiveness, facilitating investment, stimulating business activity, promoting economic activities, securing revenues to improve service through annexation, and striving to raise the quality of life among our citizens. This area manages annual contracts with the Metropolitan Tucson Convention and Visitors Bureau (MTCVB), the Business Improvement District (BID), various economic and workforce development agencies, and also facilitates the Request for Proposal (RFP) process through the Economic and Workforce Development Selection Committee. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,829,385 $ 4,044,780 $ 3,973,940 $ 4,790,700 $ $ $ $ 17,183 3,812,202 -0$ 3,829,385 227,460 3,817,320 -0$ 4,044,780 438,570 3,535,140 230 $ 3,973,940 487,670 4,303,030 -0$ 4,790,700 REAL ESTATE: This program area provides professional real property support for City departments, including appraisal, acquisition, management, special studies, cultural resource clearance, environmental investigation, leasing, and disposition. Projected Revenue Sources General Fund Real Estate Fees Program Total $ 570,620 37,250 $ 607,870 D-48 $ 729,970 40,000 $ 769,970 $ 635,440 63,000 $ 698,440 $ 686,970 50,000 $ 736,970 CITY MANAGER Real Estate (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 533,463 69,801 4,606 $ 607,870 $ 663,270 99,810 6,890 $ 769,970 $ 621,680 67,460 9,300 $ 698,440 $ 635,430 96,640 4,900 $ 736,970 ZONING EXAMINER: This program area provides independent and professional review and analysis of zoning and land use changes, stolen property dispositions, and liquor license extension-of-premises cases. Projected Revenue Sources General Fund $ 179,860 $ 141,220 $ 145,390 $ 145,520 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 167,195 10,143 2,522 $ 179,860 $ 136,800 4,420 -0$ 141,220 $ 132,060 10,890 2,440 $ 145,390 $ 137,710 7,810 -0$ 145,520 POSITION RESOURCES City Manager City Manager Deputy City Manager Assistant City Manager Assistant City Manager/Chief Financial Officer Planning and Policy Program Director Assistant to the City Manager Economic Development Manager Special Projects Manager Pension Analyst Intergovernmental Relations Program Manager Management Assistant to the City Manager Executive Assistant/City Manager Executive Assistant/Public Safety Retirement Support Administrative Assistant Program Total Communications and Intergovernmental Relations Intergovernmental Relations Program Manager Television Production Manager Executive Assistant/City Manager 1.00 1.00 1.00 -0- 1.00 1.00 1.00 -0- 1.00 1.00 1.00 -0- 1.00 1.00 1.00 1.00 -02.00 1.00 1.00 -0-02.00 4.00 1.00 -02.00 1.00 1.00 1.00 1.00 2.00 4.00 -0- 1.00 1.00 -0-01.00 -01.00 4.00 -0- 1.00 1.00 -0-01.00 -01.00 4.00 -0- 1.00 15.00 1.00 16.00 1.00 12.00 1.00 13.00 -0-0-0- -0-0-0- 1.00 -01.00 1.00 1.00 1.00 D-49 CITY MANAGER Communications and Intergovernmental Relations (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Public Information Specialist Television Program Development Specialist Television Production Specialist Television Production Technician Program Total -0-0-0-0-0- -0-0-0-0-0- 2.00 -0-0-04.00 2.00 2.00 3.00 1.00 11.00 Office of Conservation and Sustainable Development Conservation and Sustainable Development Program Director Project Manager Senior Engineering Associate Staff Assistant Program Assistant Program Total 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 -01.00 4.00 1.00 1.00 1.00 -01.00 4.00 Economic Development and Annexation Economic Development Program Director Economic Development Specialist Project Manager Management Assistant to the City Manager Program Total -0-0-0-0-0- -0-0-0-0-0- 1.00 2.00 1.00 1.00 5.00 1.00 2.00 1.00 1.00 5.00 Real Estate Real Estate Program Director Real Estate Program Coordinator Review Appraiser Real Estate Agent Staff Assistant Property Manager Property Agent GIS Technician Secretary Program Total 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 2.00 1.00 2.00 1.00 -01.00 1.00 1.00 10.00 1.00 2.00 -02.00 1.00 -01.00 1.00 1.00 9.00 1.00 2.00 -02.00 1.00 -01.00 1.00 1.00 9.00 Zoning Examiner Zoning Examiner Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30.00 32.00 35.00 43.00 Department Total D-50 ENVIRONMENTAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 46,871,110 6,853,000 $ 53,724,110 222.00 ADMINISTRATION COLLECTIONS ENVIRONMENTAL COMPLIANCE GROUNDWATER PROTECTION HOUSEHOLD HAZARDOUS WASTE LANDFILL OPERATIONS OTHER REQUIREMENTS FINANCING PLAN PROGRAM ALLOCATION Landfill Operations 13% Miscellaneous Federal Grants <1% Capital Improvement Program 13% Collections 55% Other Requirements 15% Other* 8% Environmental Services Fund 87% Administration 9% *Other includes Groundwater Protection 5%, Household Hazardous Waste 2%, and Environmental Compliance 1%. D-51 D-52 ENVIRONMENTAL SERVICES MISSION STATEMENT: To promote a healthy Tucson community by providing innovative and effective waste management and environmental protection services. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 49.00 148.00 3.00 -08.00 30.00 238.00 49.00 148.00 3.00 -08.00 29.00 237.00 38.00 135.00 4.00 9.00 8.00 28.00 222.00 38.00 135.00 4.00 9.00 9.00 27.00 222.00 TOTAL BUDGET Operating Capital Department Total $ 44,191,198 727,229 $ 44,918,427 $ 46,922,160 3,830,000 $ 50,752,160 $ 45,932,630 3,830,000 $ 49,762,630 $ 46,871,110 6,853,000 $ 53,724,110 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 15,556,823 18,573,159 5,475,111 3,533,780 1,052,325 $ 44,191,198 727,229 $ 44,918,427 $ 16,739,410 18,268,720 5,309,360 5,357,000 1,247,670 $ 46,922,160 3,830,000 $ 50,752,160 $ 15,298,720 18,963,070 5,299,560 5,123,610 1,247,670 $ 45,932,630 3,830,000 $ 49,762,630 $ 15,882,190 19,815,120 5,363,840 5,192,550 617,410 $ 46,871,110 6,853,000 $ 53,724,110 FUNDING SOURCES Environmental Services Fund Operating Total Capital Improvement Program Department Total $ 44,191,198 $ 44,191,198 727,229 $ 44,918,427 $ 46,922,160 $ 46,922,160 3,830,000 $ 50,752,160 $ 45,932,630 $ 45,932,630 3,830,000 $ 49,762,630 $ 46,871,110 $ 46,871,110 6,853,000 $ 53,724,110 POSITION RESOURCES Administration Collections Environmental Compliance Groundwater Protection Household Hazardous Waste Landfill Operations Department Total D-53 ENVIRONMENTAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $46,871,110 reflects a decrease of $51,050 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in professional services for the Silverbell Pump and Treat project Increase in testing services, regulatory fees and chemicals Increase in administrative charge Increase in repairs and maintenance of buildings and grounds Increase in funding for the purchase of security cameras and equipment Miscellaneous adjustments Net decrease in vehicle purchase and vehicle maintenance costs, including fuel Decrease in computer software and small equipment Decrease in public liability insurance costs and bad debt expense Decrease in principal expense for leased vehicles Decrease in personnel costs including the elimination of 15 positions Total $ 772,240 461,200 350,000 164,300 118,250 26,880 (109,460) (122,890) (242,790) (611,560) (857,220) $ (51,050) DEPARTMENT MEASURES of PERFORMANCE Enhance customer accessibility to the department by monitoring the phone system to ensure quality customer service.  Percent of calls answered  Average time to answer calls (seconds) Low Income Program (monthly average). participants Collect solid waste materials. Number of residential customers Number of residential refuse tons collected  Number of commercial customers  Number of commercial refuse tons collected  Number of roll-offs provided for community cleanups   Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 98% 12 97% 20 97% 20 97% 20 4,008 3,240 3,230 3,100 132,400 145,560 132,600 148,000 132,800 145,700 132,800 146,000 3,296 78,400 3,090 74,500 3,040 67,200 3,000 64,000 316 200 198 200 D-54 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Brownfields Assessments and Cleanups. Phase I Environmental Site Assessments (Historic property use investigation)  Phase II Environmental Site Assessments (Sampling or contaminant investigation)  Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 83 80 61 721 30 20 17 352 470 297 297 297 200 N/A 200 200 2 6 3 3 5 N/A 5 5 36 20 25 25 40,151 230 104,744 42,000 N/A 60,000 38,000 207 101,460 38,000 207 101,460 33,648 122 515 34,978 133 676 34,500 130 600 34,500 130 600 428,337 443,000 471,400 468,000 155,513 153,000 155,000 155,000  Groundwater Protection - Provide groundwater and soil vapor remediation, sampling and assessment to protect the drinking water aquifer and nearby residents.  Number of landfill gas monitoring wells sampled by Environmental Services (ES) staff (quarterly)  Average number of groundwater wells sampled by ES staff (annually)  Number of sites under active groundwater remediation  Number of sites with active landfill gas extraction systems Environmental Management Program (EMP): Committee representatives from various departments meet regularly to address City environmental issues, set priorities, manage current incidents, and follow up on previous incidents. Recycling. Tons recycled at a local facility Tons of metal scrapped Reduction in greenhouse gas emissions (metric tons of carbon dioxide)    Household Hazardous Waste Program. Number of residents served Number of businesses served Number of total tons collected    Provide safe and environmentally secure disposal of refuse at Los Reales Landfill.  Tons disposed by City and private haulers  Number of loads 135 212 Assessments are contingent upon award of 3-year $600,000 EPA Brownfields Coalition Assessment Grant Assessments are contingent upon award of 3-year $600,000 EPA Brownfields Coalition Assessment Grant D-55 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Provide green energy from renewable landfill gas resources and reduce greenhouse gas emissions. Landfill gas diverted to Tucson Electric Power for generation (million cubic feet) Public Information - ES is committed to providing Tucsonans with up-to-date information about its services and programs while recognizing that public education and outreach is an important function.  Number of student contacts in K-12 schools  Number of participants on ES tours Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 216 475 206 200 19,500 26,400 7,500 10,000 172 820 200 250 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight by setting direction and policy, including rates, developing and managing the department's operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Customer Service and Billing, citywide Recycling and Waste Reduction, Tucson Clean and Beautiful, Public Information, and Management Support Services (i.e. finance, human resources, procurement and information technology). Projected Revenue Sources Environmental Services Fund $ 4,614,598 $ 5,254,330 $ 3,899,940 $ 4,043,340 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,659,426 831,937 123,235 -0$ 4,614,598 $ 4,073,380 748,100 232,850 200,000 $ 5,254,330 $ 2,981,020 747,960 164,660 6,300 $ 3,899,940 $ 3,128,490 830,270 84,580 -0$ 4,043,340 D-56 ENVIRONMENTAL SERVICES COLLECTIONS: This program area provides the collection of refuse and recycling services to both residential and commercial customers at a minimum per-unit cost while preserving community health and welfare. This program includes residential brush and bulky collections and container maintenance. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Environmental Services Fund $ 23,600,445 $ 26,285,520 $ 25,416,180 $ 25,684,300 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 9,054,776 7,849,847 4,405,288 2,290,534 $ 23,600,445 $ 9,865,060 7,931,460 4,172,000 4,317,000 $ 26,285,520 $ 8,978,450 7,781,050 4,259,770 4,396,910 $ 25,416,180 $ 9,220,070 7,796,380 4,295,550 4,372,300 $ 25,684,300 ENVIRONMENTAL COMPLIANCE: This program area provides a variety of regulatory and compliance activities to protect the citizens by providing a clean environment along with the development of renewable energy sources from landfill gas. The program area includes funding for Brownfields and Federal grants. Projected Revenue Sources Environmental Services Fund Other Federal Grants Fund Program Total $ 359,065 223,341 $ 582,406 $ 514,700 361,900 $ 876,600 $ 579,310 320,950 $ 900,260 $ 645,210 129,000 $ 774,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 310,017 270,935 1,454 $ 582,406 $ 321,300 546,840 8,460 $ 876,600 $ 389,850 503,440 6,970 $ 900,260 $ 413,120 353,490 7,600 $ 774,210 GROUNDWATER PROTECTION: This program area protects the community from environmental hazards and public health and safety issues that can arise from old, closed landfills in the City. The department is responsible for maintenance, monitoring, and remediation at closed landfills, addressing the groundwater, soil, stormwater and methane gas issues that may occur at these sites. The Groundwater Protection Fee directly funds these activities. Projected Revenue Sources Environmental Services Fund Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,623,561 $ 1,282,650 $ 2,351,250 $ 2,421,740 $ $ $ $ 342 1,580,684 42,535 -0$ 1,623,561 D-57 -01,270,100 12,550 -0$ 1,282,650 735,290 1,575,450 40,510 -0$ 2,351,250 729,150 1,457,850 34,740 200,000 $ 2,421,740 ENVIRONMENTAL SERVICES HOUSEHOLD HAZARDOUS WASTE: This program is a regional effort within Pima County to collect, recycle, and dispose of hazardous materials such as automotive fluids, batteries, paint products, cleaning products, flammable materials, reactive materials, corrosives and poisons. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Environmental Services Fund $ 731,927 $ 738,300 $ 738,300 $ 826,890 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 507,572 158,321 66,034 -0$ 731,927 $ 533,660 137,190 67,450 -0$ 738,300 $ 461,170 180,330 53,300 43,500 $ 738,300 $ 498,850 224,070 88,720 15,250 $ 826,890 LANDFILL OPERATIONS: This program area provides for the safe disposal of refuse materials with on-site waste diversion and recycling opportunities while ensuring compliance with regulatory laws to help protect the citizens of our community and also provide a clean environment. Projected Revenue Sources Environmental Services Fund $ 7,256,384 $ 5,962,550 $ 6,253,970 $ 6,045,300 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,024,690 3,151,883 836,565 1,243,246 $ 7,256,384 $ 1,946,010 2,360,490 816,050 840,000 $ 5,962,550 $ 1,752,940 3,049,780 774,350 676,900 $ 6,253,970 $ 1,892,510 2,695,140 852,650 605,000 $ 6,045,300 OTHER REQUIREMENTS: This program area funds debt service and administrative service charges which compensates Tucson Water and the general government for services received (e.g., procurement, financial, etc.). Projected Revenue Sources Environmental Services Fund $ 5,781,877 $ 6,532,410 $ 6,372,730 $ 7,075,330 Character of Expenditures Administrative Service Charge Services Debt Service Program Total $ 4,584,350 145,202 1,052,325 $ 5,781,877 $ 4,584,350 700,390 1,247,670 $ 6,532,410 $ 4,584,350 540,710 1,247,670 $ 6,372,730 $ 4,934,350 1,523,570 617,410 $ 7,075,330 D-58 ENVIRONMENTAL SERVICES POSITION RESOURCES Administration Director Deputy Director Environmental Services Administrator Information Technology Manager Department Human Resources Manager Environmental Manager Finance Manager GIS Supervisor Civil Engineer Environmental Project Coordinator Environmental Scientist Management Assistant Public Information Officer GIS Data Analyst Environmental Services Inspection Supervisor Safety Specialist Environmental Services Inspector Public Information Specialist Water Services Supervisor Executive Assistant Utility Service Representative Administrative Assistant Customer Service Representative Secretary Program Total Collections Environmental Services Administrator Environmental Services Superintendent Environmental Services Accounts Representative Supervisor Welder Supervisor Environmental Services Accounts Representative Environmental Services/Neighborhood Resources Supervisor Welder Environmental Services Equipment Operator Utility Service Representative Administrative Assistant Senior Environmental Services Worker Senior Trades Helper Environmental Services Worker Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 -06.00 13.00 1.00 49.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 -06.00 13.00 1.00 49.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 -02.00 1.00 1.00 -01.00 -01.00 1.00 1.00 1.00 6.00 12.00 1.00 38.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 -02.00 1.00 1.00 -01.00 -01.00 1.00 1.00 1.00 6.00 12.00 1.00 38.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 -0- 1.00 -0- 1.00 2.00 1.00 2.00 8.00 8.00 8.00 8.00 3.00 114.00 2.00 1.00 4.00 2.00 9.00 148.00 3.00 114.00 2.00 1.00 4.00 2.00 9.00 148.00 1.00 103.00 -01.00 4.00 2.00 9.00 135.00 1.00 103.00 -01.00 4.00 2.00 9.00 135.00 D-59 ENVIRONMENTAL SERVICES Environmental Compliance Environmental Manager Environmental Project Coordinator Environmental Scientist Staff Assistant Program Total Groundwater Protection Environmental Manager Environmental Project Coordinator Environmental Scientist Environmental Services Inspection Supervisor Environmental Services Inspector Program Total Household Hazardous Waste Environmental Services Superintendent Environmental Services/Neighborhood Services Supervisor Equipment Operation Specialist Environmental Services Equipment Operator Lead Household Hazardous Waste Technician Household Hazardous Waste Technician Senior Environmental Services Worker Environmental Services Worker Program Total Landfill Operations Environmental Services Administrator Landfill Manager Environmental Services Superintendent Environmental Services/Neighborhood Services Supervisor Equipment Operation Specialist Office Supervisor Administrative Assistant Customer Service Representative Senior Environmental Services Worker Environmental Services Worker Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 -01.00 3.00 1.00 1.00 -01.00 3.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 -0-0-0-0-0-0- -0-0-0-0-0-0- 1.00 1.00 1.00 1.00 5.00 9.00 1.00 1.00 1.00 1.00 5.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 -0-02.00 1.00 8.00 1.00 2.00 -0-02.00 1.00 8.00 1.00 2.00 -0-02.00 1.00 8.00 -0-02.00 5.00 -0-09.00 1.00 -0-03.00 1.00 -01.00 2.00 -01.00 1.00 2.00 -01.00 -03.00 12.00 1.00 1.00 3.00 3.00 6.00 30.00 11.00 1.00 -04.00 3.00 6.00 29.00 11.00 1.00 -04.00 3.00 5.00 28.00 11.00 1.00 1.00 3.00 2.00 5.00 27.00 238.00 237.00 222.00 222.00 D-60 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW (OEOP) OPERATING: POSITION TOTAL: $ 787,220 9.00 FINANCING PLAN PROGRAM ALLOCATION General Fund 100% OEOP 100% D-61 D-62 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW MISSION STATEMENT: 1) To provide quality services through integrity, professionalism and excellence; 2) To ensure that Tucson citizens are afforded equal opportunity in the provision of public accommodation, housing, and employment without regard to race, color, national origin, sex, disability, age, religion, familial status, marital status, sexual orientation, gender identity or ancestry; 3) To ensure equal procurement opportunity to all businesses with which the city solicits and/or conducts contracted services; 4) To conduct a thorough, objective, and fair external review process of citizen inquiries and complaints regarding police misconduct; and 5) To our community, we will continue our long tradition of service and commitment. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 8.00 8.00 9.00 9.00 TOTAL BUDGET Operating $ 794,492 $ 782,510 $ 700,900 $ 787,220 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 739,430 48,835 6,227 $ 794,492 $ 712,120 66,480 3,910 $ 782,510 $ 628,280 67,650 4,970 $ 700,900 $ 722,840 60,470 3,910 $ 787,220 FUNDING SOURCES General Fund $ 794,492 $ 782,510 $ 700,900 $ 787,220 POSITION RESOURCES Equal Opportunity/Independent Police Review SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $787,220 reflects an increase of $4,710 from the Fiscal Year 2013 Adopted Budget. Changes include: Addition of one civilian investigator Public liability decrease Decrease in benefit costs Total $ 34,920 (6,010) (24,200) $ 4,710 DEPARTMENT MEASURES of PERFORMANCE Process, investigate, and mediate complaints of discrimination filed by citizens and City employees. 18 20 20 20 Process, investigate, and mediate complaints of discrimination filed by citizens and City employees. 18 20 20 20 Process, investigate, and mediate complaints of wrongful conduct filed by citizens and City employees. N/A N/A 30 30 D-63 EQUAL OPPORTUNITY/INDEPENDENT POLICE REVIEW Department Measures of Performance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Provide Minority and Women-Owned Business/Disadvantaged Business Enterprise certification and recertification. 212 225 225 225 Provide citizens with an external police review process to ensure a thorough, objective, and fair resolution of citizen inquiries and complaints regarding police misconduct. 180 200 200 200 OPERATING PROGRAMS OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW: Investigates complaints of discrimination filed by citizens and City employees, and ensures accessibility to City programs, facilities, and services for persons with disabilities. The office provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. The office administers the Small Business Enterprise Program and the Disadvantaged Business Program which entails certification of participating businesses, establishing participation goals for eligible projects, and monitoring the program’s effectiveness. Projected Revenue Sources General Fund $ 794,492 $ 782,510 $ 700,900 $ 787,220 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 739,430 48,835 6,227 $ 794,492 $ 712,120 66,480 3,910 $ 782,510 $ 628,280 67,650 4,970 $ 700,900 $ 722,840 60,470 3,910 $ 787,220 POSITION RESOURCES Equal Opportunity/Independent Police Review Equal Opportunity and Independent Police Review Program Director Program Manager Project Manager Business Enterprise Compliance Specialist Lead Civilian Investigator Senior Equal Opportunity Specialist Equal Opportunity Specialist Civilian Investigator Administrative Assistant Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 1.00 -02.00 8.00 1.00 1.00 1.00 -01.00 1.00 -02.00 8.00 1.00 -01.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 -01.00 1.00 1.00 1.00 1.00 2.00 9.00 D-64 FINANCE OPERATING: POSITION TOTAL: $ 18,568,140 111.00 ADMINISTRATION ACCOUNTING GENERAL PUBLIC LIABILITY GROUND REMEDIATION REVENUE TREASURY PROGRAM ALLOCATION FINANCING PLAN Revenue 19% Self Insurance Internal Service Fund 44% Treasury 10% General Public Liability 43% Other* 16% General Fund 56% Accounting 12% *Other includes Administration (15%) and Ground Remediation (1%). D-65 D-66 FINANCE MISSION STATEMENT: To safeguard the City’s assets and support the operations of the City of Tucson by maintaining a fiscally sound organization that conforms to legal requirements and generally accepted financial management principles; and provide quality service in the areas of long-term financial planning, investments, debt management, revenue administration and projections, accounting, risk management, and tax audit. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 5.00 33.00 4.00 48.00 21.00 111.00 3.00 34.00 4.00 46.00 24.00 111.00 3.00 34.00 4.00 46.00 24.00 111.00 3.00 34.00 4.00 46.00 24.00 111.00 TOTAL BUDGET Operating $ 15,567,397 $ 16,798,190 $ 18,892,090 $ 18,568,140 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 6,824,171 8,413,640 329,586 $ 15,567,397 $ 7,593,120 8,860,460 344,610 $ 16,798,190 $ 7,482,100 10,997,710 412,280 $ 18,892,090 $ 7,354,100 10,926,650 287,390 $ 18,568,140 FUNDING SOURCES General Fund Internal Service Fund: Self Insurance Department Total $ 7,626,227 7,941,170 $ 15,567,397 $ 8,361,130 8,437,060 $ 16,798,190 $ 10,459,770 8,432,320 $ 18,892,090 $ 10,425,470 8,142,670 $ 18,568,140 POSITION RESOURCES Administration Accounting General Public Liability Revenue Treasury Department Total SIGNIFICANT CHANGES: GENERAL FUND The adopted General Fund operating budget for Fiscal Year 2014 of $10,425,470 is an increase of $2,064,340 from the Fiscal Year 2013 Adopted Budget. Changes include: Increased contracted software maintenance costs Decrease due to transfer of building maintenance budget capacity to General Services Department Decrease in anticipated expenditures for supplies Personnel costs Total $ 2,313,660 (9,110) (46,870) (193,340) $ 2,064,340 D-67 FINANCE SIGNIFICANT CHANGES: SELF INSURANCE FUND The Self-Insurance Fund adopted operating budget for Fiscal Year 2014 of $8,142,670 is a decrease of $294,390 from the Fiscal Year 2013 Adopted Budget. Changes include: Decrease in anticipated expenditures for supplies Decrease in personnel costs Reduction of service costs for remediation $ Total (10,350) (45,680) (238,360) $ (294,390) DEPARTMENT MEASURES of PERFORMANCE Plan, organize, and direct City debt offerings. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 6 5 7 6 Pay vendor invoices.  By check  By electronic funds transfer  Accounts payable turnover ratio    42,889 29,239 20.2 48,000 N/A 14.8 30,000 40,000 25.0 30,000 30,000 25.0 Issue new licenses and bill accounts.  New licenses issued  Accounts billed    5,700 40,300 5,000 56,000 6,000 39,700 6,200 41,000  1,805 1,850 1,756 1,750  72.0% 72.0% 77.0% 80.0%  90.0% 90.0% 90.0% 90.0%  $ 216,000 $ 168,000 $ 220,000 $ 200,000 $ 3,800 $ 5,100 $ 6,000 $ 4,500 Process and deposit utility, tax, and license payments and other City revenue.  Total number of payments processed (000s)  Percent of utility payments processed the same day as received  Percent of tax, license, and other payments processed the same day as received  Collect business privilege tax and license fees ($000s) Recover unpaid taxes identified in audits and collect delinquent taxes ($000s). D-68 FINANCE OPERATING PROGRAMS ADMINISTRATION: This program area provides leadership to the department and financial direction to City management and other City departments, prepares and monitors the department's budget, and carries out the administrative functions and requirements of the Public Safety Pension Retirement System. Projected Revenue Sources General Fund Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 957,643 $ 743,180 $ 2,894,570 $ 2,745,340 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 695,003 254,271 8,369 $ 957,643 $ 625,090 109,330 8,760 $ 743,180 $ $ 652,950 2,238,360 3,260 $ 2,894,570 395,990 2,346,100 3,250 $ 2,745,340 ACCOUNTING: This program area ensures appropriate reporting of the City’s funds and financial transactions, prepares the Comprehensive Annual Financial Report (CAFR), processes employee payroll, manages accounts receivables and accounts payables, and pursues the collection of past due accounts. Projected Revenue Sources General Fund $ 2,047,181 $ 2,275,760 $ 2,350,510 $ 2,269,410 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,923,370 73,474 50,337 $ 2,047,181 $ 2,107,350 110,590 57,820 $ 2,275,760 $ 2,175,120 132,950 42,440 $ 2,350,510 $ 2,116,650 105,260 47,500 $ 2,269,410 GENERAL PUBLIC LIABILITY: This program area administers the Self Insurance Trust for the City, including external public liability claims, workers' compensation, employee safety (loss control), and subrogation programs. This program area reviews claims filed against the City and pays for public liability losses and property losses. It also reviews contracts for insurance and indemnification requirements. Projected Revenue Sources Internal Service Fund: Self Insurance Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 7,541,335 $ 7,954,320 $ 7,949,580 $ 7,898,670 $ $ $ $ 316,793 7,210,818 13,724 $ 7,541,335 D-69 320,820 7,582,000 51,500 $ 7,954,320 316,080 7,582,000 51,500 $ 7,949,580 275,140 7,582,380 41,150 $ 7,898,670 FINANCE GROUND REMEDIATION: This program area ensures that leaking underground storage tanks are remediated as required for compliance with local, state, and federal laws. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Internal Service Fund: Self Insurance $ 399,835 $ 482,740 $ 482,740 $ 244,000 Character of Expenditures Services Supplies Program Total $ 398,948 887 $ 399,835 $ 482,740 -0$ 482,740 $ 482,740 -0$ 482,740 $ 244,000 -0$ 244,000 REVENUE: This program area processes business tax returns, manages all City business licenses, and investigates unlicensed businesses. Revenue also administers the City's Tax Code to generate revenue for financing City services. It educates businesses about the code, and conducts regular tax audits of City businesses to ensure compliance with the tax code. Projected Revenue Sources General Fund $ 3,318,530 $ 3,529,030 $ 3,515,920 $ 3,522,600 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,912,499 172,516 233,515 $ 3,318,530 $ 3,123,810 191,390 213,830 $ 3,529,030 $ 3,012,920 234,090 268,910 $ 3,515,920 $ 3,117,760 227,860 176,980 $ 3,522,600 TREASURY: This program area operates cashier stations throughout the community; manages the City's cash and investments by projecting cash needs to maintain adequate liquidity, ensuring the timely transfer of funds to meet daily cash needs and investing the excess to provide maximum returns at acceptable levels of risk. The Treasury division also manages the City's debt obligations and requirements, prepares revenue projections, and is the main contact point for the City's banking services provider. This area also provides administration and oversight in the management of investments for the Tucson Supplemental Retirement System (TSRS). Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,302,873 $ 1,813,160 $ 1,698,770 $ 1,888,120 $ $ 1,416,050 384,410 12,700 $ 1,813,160 $ 1,325,030 327,570 46,170 $ 1,698,770 $ 1,448,560 421,050 18,510 $ 1,888,120 976,506 303,613 22,754 $ 1,302,873 D-70 FINANCE POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 -01.00 2.00 1.00 5.00 1.00 -01.00 1.00 -03.00 1.00 -01.00 1.00 -03.00 -01.00 1.00 1.00 -03.00 1.00 2.00 -02.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 -02.00 2.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 1.00 2.00 1.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 General Public Liability Risk Manager Risk Management Claims Adjuster Administrative Assistant Program Total 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 Revenue Finance Administrator Finance Manager Finance Analyst Principal Accountant/Auditor Tax Audit Supervisor Senior Accountant/Auditor Tax Auditor Financial Services Supervisor Revenue Investigation Supervisor Revenue Investigator Administrative Assistant Customer Service Representative Senior Account Clerk Program Total 2.00 1.00 2.00 2.00 -08.00 -03.00 1.00 16.00 1.00 5.00 7.00 48.00 1.00 1.00 2.00 -02.00 -07.00 3.00 2.00 15.00 1.00 5.00 7.00 46.00 1.00 1.00 2.00 -02.00 -07.00 3.00 1.00 16.00 1.00 5.00 7.00 46.00 1.00 1.00 2.00 -02.00 -07.00 3.00 1.00 16.00 1.00 5.00 7.00 46.00 Administration Assistant City Manager/Chief Financial Officer Director Deputy Director Finance Manager Executive Assistant Program Total Accounting Finance Administrator Finance Manager Lead Finance Analyst Principal Accountant Finance Analyst Senior Accountant Financial Services Supervisor Account Clerk Supervisor Administrative Assistant Senior Account Clerk Office Assistant Program Total D-71 FINANCE Treasury Finance Administrator Finance Manager Financial Specialist Finance Analyst Financial Services Supervisor Office Supervisor Administrative Assistant Senior Account Clerk Senior Cashier Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 -01.00 -01.00 1.00 2.00 -04.00 12.00 21.00 1.00 2.00 -01.00 1.00 2.00 1.00 4.00 12.00 24.00 1.00 1.00 2.00 -01.00 2.00 2.00 3.00 12.00 24.00 1.00 1.00 2.00 -01.00 2.00 2.00 3.00 12.00 24.00 111.00 111.00 111.00 111.00 D-72 GENERAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $57,329,630 1,591,500 $ 58,921,130 229.00 ADMINISTRATION FACILITIES FLEET SERVICES FINANCING PLAN PROGRAM ALLOCATION ISF: General Services 36% Fleet Services 47% Capital Improvement Program 3% ISF: Fleet Services 45% Administration 1% General Fund 16% Facilities 52% D-73 D-74 GENERAL SERVICES MISSION STATEMENT: To provide City departments and agencies the facilities, communications, energy, fuel, and vehicle assets they need to succeed. Actual FY 2012 Adopted1 FY 2013 Estimated FY 2013 Adopted FY 2014 7.00 127.00 96.00 230.00 7.00 127.00 96.00 230.00 7.00 126.00 96.00 229.00 7.00 126.00 96.00 229.00 TOTAL BUDGET Operating Capital Department Total $ 48,785,438 16,752,673 $ 65,538,111 $ 53,920,690 6,346,100 $ 60,266,790 $ 50,503,340 6,837,420 $ 57,340,760 $ 57,329,630 1,591,500 $ 58,921,130 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 14,227,129 15,171,280 16,880,033 484,451 2,022,545 $ 48,785,438 16,752,673 $ 65,538,111 $ 16,464,850 17,377,650 17,147,250 1,040,620 1,890,320 $ 53,920,690 6,346,100 $ 60,266,790 $ 15,158,360 16,025,920 16,358,000 1,070,750 1,890,310 $ 50,503,340 6,837,420 $ 57,340,760 $ 16,423,620 21,208,200 17,730,110 107,000 1,860,700 $ 57,329,630 1,591,500 $ 58,921,130 FUNDING SOURCES General Fund Capital Improvement Fund Internal Service Fund: Fleet Services Internal Service Fund: General Services Other Federal Grants Fund Department Total Capital Improvement Program Department Total $ 2,838,897 245,941 25,756,135 19,753,990 190,475 $ 48,785,438 16,752,673 $ 65,538,111 $ 2,931,220 1,151,500 28,224,300 21,613,670 -0$ 53,920,690 6,346,100 $ 60,266,790 $ 2,948,390 1,150,900 26,433,870 19,970,180 -0$ 50,503,340 6,837,420 $ 57,340,760 $ 9,339,400 -026,924,240 21,065,990 -0$ 57,329,630 1,591,500 $ 58,921,130 POSITION RESOURCES Administration Facilities Fleet Services Department Total 1During Fiscal Year 2013, ParkWise was transferred to the Transportation Department where its information is shown for purposes of this budget document. D-75 GENERAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $57,329,630 reflects an increase of $3,408,940 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase due to transfer of building maintenance budget capacity from General Fund Departments Projected increase in cost and quantity of repair parts in Fleet and Facilities and Communications Maintenance Projected increase in cost of contracts needed to provide services to both Fleet Services and Facilities and Communications customer departments Addition of funding to pay for a partial year of the annual recurring public safety radio communications subscriber fee to the County for access to the Pima County Wireless Integrated Network (PCWIN) Addition of one-time funds to pay for the replacement of the communications network components Architecture and Engineering project management support for the Rio Nuevo funded Tucson Convention Center improvements Other miscellaneous cost increases Decrease in personnel costs Reduction in Fleet Services natural gas commodity costs primarily due to a projected decrease in price Reduction in various project related capacity due to completing the installation of Fleet Services shops' heating, cooling and ventilation (HVAC) systems; completion of the Public Works radio communications narrow-banding; implementation of Facilities asset management system; discontinuation of the Internal Performance Contracting Program; and installation of the HVAC controls at the Tucson Convention Center and Police Headquarters Total $ 5,544,340 1,366,060 882,840 530,000 500,000 150,000 53,790 (41,230) (544,410) (5,032,450) $ 3,408,940 DEPARTMENT MEASURES of PERFORMANCE Work toward a 100% on-time completion rate of Facilities Management work orders.  Percent of customer requested work orders completed within five days after receipt  Percent of preventive maintenance work orders completed on set schedule Reduce the costs associated with the permitting and inspecting of repair/replacement building component projects by utilizing the Registered Plant Program (annual permit) concept. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 75% 75% 75% 75% 75% 75% 76% 75% $ 130 $ 600 $ 1551 $ 145 1A continued decline in the amount of project dollars available to undertake remodel or repair work that would require permitting has resulted in a continued decrease in the number of permit requests that were originally estimated to be diverted through the Registered Plant Program thus reducing the projected cost savings. D-76 GENERAL SERVICES Department Measures of Performance (Continued) Minimize internal project management (PM) costs for the design and construction of City facilities.  Percent of completed large (greater than $500,000) projects where PM costs did not exceed 5%  Percent of completed small (less than $500,000) projects where PM costs did not exceed 10% Provide the Environmental Services Department with 100% of i t s d a i l y collection equipment needs for sideloaders and front-end loaders.  46 side loaders daily  13 front-end loaders daily Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 100% 90% 75% 80% 50% 80% 50% 75% 100% 99% 100% 100% 100% 99% 100% 100% OPERATING PROGRAMS ADMINISTRATION: This program area provides overall leadership, management, budgeting, cost accounting, personnel management, environmental compliance, and safety support for the department. Projected Revenue Sources Interdepartmental Charges $ 854,585 $ 794,240 $ 723,370 $ 770,950 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 817,281 32,482 4,822 $ 854,585 $ 744,730 41,200 8,310 $ 794,240 $ 676,850 39,950 6,570 $ 723,370 $ 720,580 43,290 7,080 $ 770,950 D-77 GENERAL SERVICES FACILITIES: This program area ensures a healthy, functional, aesthetic, and sustainable building environment for all City employees and the public through development and oversight of long-term building plans and programs; detailed project scopes, cost estimates, design, construction documents; construction oversight for major new buildings; repairs, remodels, alteration and demolition projects; planning and scheduling ongoing and long-term facilities maintenance, repair, and custodial services; and planning and implementation for energy conservation and energy optimization efforts. This program area also maintains critical public safety and public works communication equipment. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Capital Improvement Fund Communications TriBand IGA Revenue Interdepartmental Charges Solar America Cities Grant US Treasury Subsidy for CREBs II Program Total $ 2,816,874 245,941 22,024 18,376,628 190,475 522,776 $ 22,174,718 $ 2,931,220 1,151,500 -020,432,010 -0387,420 $ 24,902,150 $ 2,948,390 1,150,900 -018,859,390 -0387,420 $ 23,346,100 $ 9,339,400 -0-019,933,500 -0361,540 $ 29,634,440 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 7,965,638 9,683,329 2,018,755 484,451 2,022,545 $ 22,174,718 $ 9,350,880 10,697,500 2,042,500 920,950 1,890,320 $ 24,902,150 $ 8,687,510 9,811,000 1,960,830 996,450 1,890,310 $ 23,346,100 $ 9,287,340 16,266,130 2,183,270 37,000 1,860,700 $ 29,634,440 FLEET SERVICES INTERNAL SERVICE FUND: This program area provides direct vehicle, fuel, and equipment support to all City operations. City vehicles and equipment are centrally specified and procured; preventive maintenance plans are scheduled and developed; vehicles maintained and repaired; vehicles and equipment disposed of; and all fuels purchased, stored, and dispensed. Projected Revenue Sources Interdepartmental Charges Vehicle Auction Revenue Program Total $ 25,712,736 43,399 $ 25,756,135 $ 28,224,300 -0$ 28,224,300 $ 26,433,870 -0$ 26,433,870 $ 26,924,240 -0$ 26,924,240 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 5,444,210 5,455,469 14,856,456 -0$ 25,756,135 $ 6,369,240 6,638,950 15,096,440 119,670 $ 28,224,300 $ 5,794,000 6,174,970 14,390,600 74,300 $ 26,433,870 $ 6,415,700 4,898,780 15,539,760 70,000 $ 26,924,240 D-78 GENERAL SERVICES POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Administration Director Deputy Director Management Coordinator Lead Management Analyst Staff Assistant Executive Assistant Program Total 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 2.00 1.00 7.00 1.00 1.00 1.00 1.00 2.00 1.00 7.00 Facilities Architecture and Engineering Administrator Facilities Management Administrator Communication Maintenance Superintendent Energy Manager Facilities Management Superintendent Architect Mechanical Engineer ADA Compliance Specialist Lead Planner Management Assistant Senior Engineering Associate Staff Assistant Communications Maintenance Scheduler Planner Scheduler Carpentry Supervisor Electrical Supervisor Electronics Technician Supervisor HVAC-R Supervisor Lock Shop Supervisor Plumbing Supervisor Electrician Electronics Technician Energy Management Control System Technician Engineering Associate Facilities Project Coordinator Fuel Station Mechanic Generator Technician HVAC-R Mechanic Carpenter Custodial Services Supervisor Locksmith Physical Plant Operator Plumber Electronics Bench Technician Painter Roofer Administrative Assistant 1.00 1.00 1.00 1.00 3.00 3.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 8.00 5.00 1.00 6.00 3.00 1.00 8.00 7.00 1.00 3.00 -06.00 4.00 3.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 1.00 -02.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 7.00 2.00 1.00 5.00 3.00 -08.00 7.00 2.00 3.00 4.00 6.00 5.00 3.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 8.00 8.00 5.00 1.00 6.00 3.00 -08.00 7.00 1.00 3.00 -06.00 4.00 3.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 8.00 8.00 5.00 1.00 6.00 3.00 -08.00 7.00 1.00 3.00 -06.00 4.00 3.00 2.00 2.00 D-79 GENERAL SERVICES Facilities (Continued) Building Maintenance Worker Lead Custodian Secretary Senior Account Clerk Senior Storekeeper Storekeeper Custodian Customer Service Clerk Technological Intern Program Total Fleet Services Fleet Administrator Fleet Maintenance Superintendent Fleet Services Superintendent Certified Fleet Services Supervisor Staff Assistant Fleet Equipment Specialist Fleet Services Supervisor Certified Lead Automotive Mechanic Certified Senior Heavy Equipment Mechanic Certified Auto Body Welder Certified Automotive Mechanic Lead Automotive Mechanic Senior Heavy Equipment Mechanic Automotive Mechanic Certified Automotive Body Technician Certified Automotive Parts Specialist Certified Lead Fleet Services Technician Welder Automotive Body Technician Automotive Parts Specialist Certified Fleet Control Specialist Administrative Assistant Certified Senior Fleet Services Technician Fleet Control Specialist Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Automotive Service Writer Fleet Services Attendant Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 3.00 1.00 2.00 3.00 1.00 1.00 20.00 2.00 1.00 127.00 3.00 1.00 2.00 3.00 1.00 1.00 20.00 2.00 1.00 127.00 3.00 1.00 1.00 3.00 1.00 1.00 20.00 2.00 1.00 126.00 3.00 1.00 1.00 3.00 1.00 1.00 20.00 2.00 1.00 126.00 1.00 1.00 1.00 2.00 1.00 3.00 4.00 1.00 12.00 -016.00 1.00 13.00 2.00 1.00 1.00 2.00 2.00 -06.00 1.00 2.00 12.00 1.00 1.00 3.00 -01.00 1.00 4.00 96.00 1.00 1.00 1.00 2.00 1.00 3.00 4.00 2.00 3.00 -011.00 1.00 22.00 7.00 -0-01.00 2.00 1.00 7.00 2.00 2.00 12.00 -01.00 3.00 1.00 1.00 1.00 3.00 96.00 1.00 1.00 1.00 4.00 1.00 3.00 2.00 1.00 13.00 1.00 16.00 1.00 11.00 4.00 -03.00 2.00 1.00 -04.00 2.00 2.00 12.00 -01.00 3.00 -01.00 1.00 4.00 96.00 1.00 1.00 1.00 4.00 1.00 3.00 2.00 1.00 13.00 1.00 16.00 1.00 11.00 4.00 -03.00 2.00 1.00 -04.00 2.00 2.00 12.00 -01.00 3.00 -01.00 1.00 4.00 96.00 230.00 230.00 229.00 229.00 D-80 HOUSING and COMMUNITY DEVELOPMENT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 85,879,690 900,200 $ 86,779,890 186.25 ADMINISTRATION ASSET MANAGEMENT CODE ENFORCEMENT COMMUNITY DEVELOPMENT CONTRACTS HISTORIC PRESERVATION HOUSING CHOICE VOUCHER PROGRAM/SECTION 8 PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION PLANNING and REVITALIZATION PUBLIC HOUSING PROGRAM TENANT SERVICES FINANCING PLAN PROGRAM ALLOCATION Housing Choice Voucher Program 49% Public Housing Section 8 48% Public Housing Program 15% General Fund 8% Public Housing AMP Funds 14% Other* 17% Other* 9% Community Development Block Grant 13% Contracts 13% *Other includes HOME Investment Partnerships (7%), Miscellaneous Housing Grant Fund (7%), Capital Improvement Program (1%), Non-Public Housing Asset Management Fund (1%), Non-Federal Grants Fund (<1%), Civic Contribution Fund (<1%), and Other Federal Grants Fund (<1%). Community Development 14% *Other includes Code Enforcement (3%), Administration (1%), Asset Management (1%), Historic Preservation (1%), Planning and Community Development (1%), Planning and Revitalization (1%), and Tenant Services (1%). D-81 D-82 HOUSING and COMMUNITY DEVELOPMENT MISSION STATEMENT: To make Tucson “Home for Everyone” by engaging in direct services and partnerships that provide improved housing choices, stable neighborhoods, healthy residents and a culturally unique community featuring efficient and attractive places for present and future generations. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 11.00 0.50 32.00 14.00 10.00 4.00 1.00 42.00 11.00 0.50 32.00 12.00 6.00 4.00 -038.00 11.00 0.50 32.00 12.00 7.00 4.00 -038.00 11.00 0.50 32.00 11.00 7.00 4.00 -038.00 8.00 8.00 8.00 7.00 6.00 68.75 -0- 5.00 66.75 2.00 6.00 65.75 -0- 6.00 64.75 -0- 4.00 201.25 4.00 189.25 5.00 189.25 5.00 186.25 TOTAL BUDGET Operating Capital Department Total $ 80,453,560 6,048,082 $ 86,501,642 $ 79,146,900 2,686,400 $ 81,833,300 $ 80,121,590 2,356,700 $ 82,478,290 $ 85,879,690 900,200 $ 86,779,890 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 12,442,262 65,650,541 2,301,996 58,761 $ 80,453,560 6,048,082 $ 86,501,642 $ 13,263,000 64,533,550 1,350,350 -0$ 79,146,900 2,686,400 $ 81,833,300 $ 13,058,450 65,618,440 1,395,250 49,450 $ 80,121,590 2,356,700 $ 82,478,290 $ 14,285,240 70,439,380 1,155,070 -0$ 85,879,690 900,200 $ 86,779,890 POSITION RESOURCES Administration Asset Management Code Enforcement Community Development Contracts Historic Preservation HOPE VI Revitalization Housing Choice Voucher/Section 8 Program Planning and Community Development Administration Planning and Revitalization Public Housing Program Technical Support and Neighborhood Services Tenant Services Department Total D-83 HOUSING and COMMUNITY DEVELOPMENT FUNDING SOURCES General Fund Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Non-Federal Grants Fund Non-Public Housing Assistance (PHA) Asset Management Other Federal Grants Fund Public Housing (AMP) Fund Public Housing Section 8 Fund Operating Total Capital Improvement Program Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 6,177,466 972 7,409,528 5,655,637 4,734,096 3,561,702 1,120,664 $ 6,722,740 -08,182,110 6,564,420 4,650,420 333,610 1,510,750 $ 6,409,290 -011,451,540 5,177,510 3,283,440 331,920 1,237,590 $ 6,506,630 6,750 11,136,950 6,290,470 5,991,060 569,860 1,265,450 111,662 12,936,437 38,745,396 $ 80,453,560 6,048,082 $ 86,501,642 116,430 12,984,720 38,081,700 $ 79,146,900 2,686,400 $ 81,833,300 28,820 11,648,890 40,552,590 $ 80,121,590 2,356,700 $ 82,478,290 95,940 12,460,240 41,556,340 $ 85,879,690 900,200 $ 86,779,890 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $85,879,690 reflects an increase of $6,732,790 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in capacity for rental housing assistance, acquisitions and building maintenance services Increase in contract payments to the City’s Human Services Agencies Increase in labor charges paid to other departments for their services Increase in miscellaneous professional service costs and other service expenditures Increase in utility expense and subsidy utility allowance paid to tenants Decrease in expenditures for supplies Decrease in charges to the Public Housing Asset Management Projects (AMP) and rehabilitation services Total $ 3,869,050 3,194,480 1,154,700 741,220 249,740 (195,280) (2,281,120) $ 6,732,790 DEPARTMENT MEASURES of PERFORMANCE Occupancy rate of the City's Public Housing Program. Rehabilitate homes for low income persons using federal funds. Rehabilitation can include heating and cooling upgrades, plumbing, electrical, and structural improvements, or other badly needed improvements.  Number of units  Dollar value ($000s) 96.8% 97.0% 95.0% 97.0% 474 $ 3,279 365 $ 2,827 365 $ 2,827 330 $ 2,544 D-84 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Provide housing units (single and multifamily homes) that are either newly built structures purchased by the City, where the cost to own or rent is set below market rates, or structures purchased by low income persons using down-payment assistance from the City using federal HOME and Community Development Block Grant dollars.  Single Family Units  Number of units  Dollar Value ($000s)  Multi-family Homes  Number of units  Dollar value ($000s)  Human services contracts are agreements the City makes with community agencies to provide assistance in the following areas: employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare, and recreation needs.  General Fund ($000)  First Things First Economic Stabilization of Families Scholarship ($000)  Community Development Block Grant ($000)  Federal Housing Opportunities for People with AIDS ($000) Provide market rental homes subsidized with federal funds by the City's Public Housing Authority.  Number of units leased  Percentage of annual units months allocation  Housing assistance payments ($000) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 209 $ 2,299 135 $ 1,364 135 $ 1,364 122 $ 1,228 200 $ 6,200 150 $ 4,650 150 $ 4,650 125 $ 4,100 $ 1,465 $ 271 $ 1,465 $ -0- $ 1,465 $ -0- $ 1,465 $ -0- $ 840 $ 800 $ 800 $ 732 $ 454 $ 454 $ 454 $ 414 66,589 100% 65,837 98% 65,622 98% 61,642 95% $ 36,199 $ 35,027 $ 36,518 $ 34,040 D-85 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Meet or exceed the Department of Housing and Urban Development, Section 8 Management Assessment Program (SEMAP) target rate of 90%. (Annual performance scores)  Tucson  Pima County 78% 86% 100% 100% 100% 100% 100% 100% Promote safe, clean environment, and healthy neighborhoods by resolving code violations.  Calls received  Online inquiries received  Cases created  Actual violations found 20,545 1,788 10,772 13,002 19,500 1,100 9,800 11,300 22,300 1,800 10,900 13,000 22,300 1,800 10,900 13,000 OPERATING PROGRAMS ADMINISTRATION: This program area assists in the efficient and effective delivery of services by providing overall program, financial, personnel, and information technology management, as well as grant identification and execution to maximize the department’s resources. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 481,743 358,432 23,580 4,000 100,000 192,702 $ 1,160,457 $ 532,410 320,600 21,690 4,000 100,000 196,200 $ 1,174,900 $ 479,040 330,290 21,510 4,000 100,000 196,200 $ 1,131,040 $ 429,170 325,130 14,070 3,810 179,160 193,540 $ 1,144,880 $ 1,008,093 122,974 22,564 6,826 $ 1,160,457 $ 1,035,610 117,810 21,480 -0$ 1,174,900 $ 983,680 117,820 29,540 -0$ 1,131,040 $ 998,800 116,620 29,460 -0$ 1,144,880 D-86 HOUSING and COMMUNITY DEVELOPMENT ASSET MANAGEMENT: This program area manages the department’s non-public housing assets, including the El Portal housing, which includes approximately 270 affordable rental units, and the Community Resource Center, which houses the department’s administrative offices. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Community Development Block Grant HOME Investment Partnerships Non-PHA Asset Management Program Total $ 8,350 192,514 548,147 $ 749,011 $ -0200,000 842,760 $ 1,042,760 $ 247,350 192,720 552,850 $ 992,920 $ 220,250 246,000 547,410 $ 1,013,660 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 94,384 628,738 25,889 $ 749,011 $ $ 147,030 817,270 28,620 $ 992,920 $ 168,410 804,180 41,070 $ 1,013,660 143,170 891,560 8,030 $ 1,042,760 CODE ENFORCEMENT: This program area provides education and enforcement of City codes relating to property maintenance and minimum housing standards as directed through the Neighborhood Preservation Ordinance, the Sign Code, portions of the Land Use Code, and the Peddler ordinance. The division also administers the Vacant and Neglected Structures program and works with other departments to educate the public about resolving code violations. Projected Revenue Sources General Fund $ 2,483,280 $ 2,719,720 $ 2,742,870 $ 2,716,520 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,085,651 299,560 77,111 20,958 $ 2,483,280 $ 2,287,470 345,010 87,240 -0$ 2,719,720 $ 2,214,830 392,570 86,020 49,450 $ 2,742,870 $ 2,286,930 344,280 85,310 -0$ 2,716,520 COMMUNITY DEVELOPMENT: This program area oversees initiatives that assist low-income homeowners to repair their homes. Each year approximately 200 families are provided assistance; the community at-large benefits from this reinvestment in neighborhoods. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Other Federal Grants Fund Program Total $ 499,602 2,140,556 5,046,638 1,188 106,662 $ 7,794,646 D-87 $ 556,730 3,816,440 6,105,690 826,670 116,430 $ 11,421,960 $ 436,760 5,924,540 4,849,930 56,300 28,820 $ 11,371,210 $ 470,400 4,842,630 5,533,400 819,940 75,940 $ 11,742,310 HOUSING and COMMUNITY DEVELOPMENT Community Development (Continued) Actual FY 2012 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,191,600 6,570,218 21,878 10,950 $ 7,794,646 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 960,610 10,442,380 18,970 -0$ 11,421,960 $ 1,158,300 10,193,950 18,960 -0$ 11,371,210 $ 1,126,920 10,597,990 17,400 -0$ 11,742,310 $ CONTRACTS: This program area oversees contract awards and monitoring of agencies receiving funding, reporting outcomes and financial data to the funding sources, and reporting to the Mayor and Council and the public on the impact of funded programs. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Non-Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,787,672 3,351,010 252,805 4,135,700 3,217,416 $ 12,744,603 $ 1,729,090 3,498,450 -03,231,800 -0$ 8,459,340 $ 1,729,620 3,720,090 -02,664,650 3,080 $ 8,117,440 $ 1,775,970 4,839,390 228,760 4,282,400 -0$ 11,126,520 $ $ $ 594,650 7,518,340 4,450 $ 8,117,440 $ 848,025 11,886,998 9,580 $ 12,744,603 553,020 7,901,910 4,410 $ 8,459,340 819,900 10,303,120 3,500 $ 11,126,520 HISTORIC PRESERVATION: This program area documents and preserves significant archaeological sites and historic structures that are impacted by city construction projects. With the Tucson-Pima County Historical Commission, program staff reviews demolition requests and proposed alterations to historic buildings, and assist neighborhoods with National Register of Historic Places' nominations. Projected Revenue Sources General Fund Civic Contributions Community Development Block Grant HOME Investment Partnerships Other Federal Grants Fund Program Total $ 250,587 625 1,354,598 180 5,000 $ 1,610,990 $ 309,860 -0284,450 -0-0$ 594,310 $ 254,560 -0786,330 -0-0$ 1,040,890 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 240,614 1,367,497 2,879 $ 1,610,990 $ 326,860 263,950 3,500 $ 594,310 $ $ D-88 388,570 648,820 3,500 $ 1,040,890 308,530 6,750 720,520 18,020 20,000 $ 1,073,820 378,970 691,950 2,900 $ 1,073,820 HOUSING and COMMUNITY DEVELOPMENT HOUSING CHOICE VOUCHER PROGRAM (HCV)/SECTION 8: This program area provides rental assistance to eligible low-income individuals and families ensuring that they live in safe, sanitary, and affordable housing. The HCV program currently provides rental assistance to approximately 5,400 households and 32,000 individuals in the greater Pima County area. During the past year, the program distributed over $40 million of federal housing assistance to more than 2,000 participating property owners. Actual FY 2012 Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Non-Federal Grants Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 12,085 459,692 344,633 69,352 38,407,071 $ 39,292,833 $ 15,620 420,720 333,610 63,120 37,747,500 $ 38,580,570 $ 10,570 400,670 328,840 73,810 40,218,390 $ 41,032,280 $ 15,660 441,090 569,860 -041,223,490 $ 42,250,100 $ 2,289,466 36,862,887 140,480 $ 39,292,833 $ 2,403,400 35,988,680 188,490 $ 38,580,570 $ 2,946,900 37,857,550 227,830 $ 41,032,280 $ 3,564,670 38,542,700 142,730 $ 42,250,100 PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION: This program area administers and provides financial support to the Community Development; Contracts; Historic Preservation; and Planning and Revitalization program areas. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Program Total $ 218,566 145,214 139,502 14,766 $ 518,048 $ 235,680 147,590 199,360 -0$ 582,630 $ 234,610 130,080 109,650 6,580 $ 480,920 $ 244,690 155,230 249,770 1,640 $ 651,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 368,769 125,570 23,709 $ 518,048 $ 416,260 129,270 37,100 $ 582,630 $ 332,770 125,290 22,860 $ 480,920 $ 482,580 130,450 38,300 $ 651,330 D-89 HOUSING and COMMUNITY DEVELOPMENT PLANNING and REVITALIZATION: This program area provides policy and implementation support for the longer range planning revitalization efforts in the community, including the General Plan, neighborhood and area planning, redevelopment planning, regional growth and planning affordable housing initiatives, and infill development. This program also conducts specialized research, Geographic Information System (GIS) and census analysis, and provides services to neighborhood associations in the following: mailing assistance, guidance through workshops, and maintenance of a web page and provision of equipment for neighborhood clean-up. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total $ 456,016 16,829 418 $ 473,263 $ 425,170 -0-0$ 425,170 $ 352,260 270,220 -0$ 622,480 $ 561,350 140 450 $ 561,940 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 413,779 16,410 43,074 $ 473,263 $ 400,300 18,670 6,200 $ 425,170 $ 322,110 294,170 6,200 $ 622,480 $ 477,480 18,260 66,200 $ 561,940 PUBLIC HOUSING PROGRAM: This program area maintains a permanent stock of affordable housing. The department owns and operates 1,505 units of public housing that provide housing for the elderly and disabled persons, and for families. Four apartment complexes provide housing for the elderly and disabled persons: Tucson House, Craycroft Towers, Lander Garden Apartments, and the Martin Luther King Apartments. Family housing is scattered over 500 sites, from single-family homes to medium-sized apartment complexes. Projected Revenue Sources Non-PHA Asset Management Public Housing (AMP) Funds Miscellaneous Housing Grant Fund Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 572,517 12,599,099 -0-0$ 13,171,616 $ 667,990 12,637,580 -0-0$ 13,305,570 $ 684,740 11,234,220 -0-0$ 11,918,960 $ $ 3,646,057 7,583,980 1,921,552 20,027 $ 13,171,616 $ 4,286,080 8,110,660 908,830 -0$ 13,305,570 $ 3,623,290 7,366,050 929,620 -0$ 11,918,960 $ 3,643,650 8,795,670 721,700 -0$ 13,161,020 D-90 718,040 12,191,670 250,000 1,310 $ 13,161,020 HOUSING and COMMUNITY DEVELOPMENT TENANT SERVICES: This program area uses federal grants to help public housing tenants achieve greater financial independence. The Family Self-Sufficiency program combines housing assistance with counseling and education over a five-year period to help families reach economic independence. The Resident Opportunities for Self-Sufficiency program provides services to the elderly and families. Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 22,454 118,750 108,038 145,623 $ 394,865 $ 11,400 167,230 104,020 138,000 $ 420,650 $ 18,000 151,240 101,690 138,000 $ 408,930 $ 18,000 192,180 89,410 138,000 $ 437,590 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 232,940 152,292 9,633 $ 394,865 $ 251,060 164,590 5,000 $ 420,650 $ 292,770 113,420 2,740 $ 408,930 $ 336,070 95,020 6,500 $ 437,590 HOPE VI and DEPOT PLAZA/MARTIN LUTHER KING REVITALIZATION: Functions consolidated with the Public Housing Program in Fiscal Year 2014. Projected Revenue Sources Public Housing (AMP) Funds $ 59,948 $ 80,000 $ 139,170 $ -0- Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 22,884 33,417 3,647 $ 59,948 $ $ $ -0-0-0-0- -080,000 -0$ 80,000 6,440 132,730 -0$ 139,170 $ TECHNICAL SUPPORT and NEIGHBORHOOD SERVICES: Functions consolidated with Planning and Revitalization Program in Fiscal Year 2014. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ $ $ $ -0-0-0-0- $ 214,080 87,560 37,680 $ 339,320 $ 104,710 14,070 3,700 $ 122,480 -0-0-0-0- $ 199,160 79,060 61,100 $ 339,320 $ 47,110 40,460 34,910 $ 122,480 D-91 $ $ $ $ -0-0-0-0-0-0-0-0- HOUSING and COMMUNITY DEVELOPMENT POSITION RESOURCES Administration Director Deputy Director Community Services Administrator Community Services Manager Staff Assistant Executive Assistant Office Supervisor Administrative Assistant Customer Service Representative Program Total Asset Management Custodian Program Total Code Enforcement Community Services Administrator Inspection Supervisor Management Assistant Staff Assistant Code Inspector Residential Rehabilitation Inspector Estimator Administrative Assistant Customer Service Representative Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 2.00 1.00 -04.00 1.00 -01.00 1.00 11.00 1.00 2.00 1.00 -04.00 1.00 1.00 -01.00 11.00 1.00 1.00 -01.00 4.00 1.00 1.00 -01.00 10.00 1.00 2.00 -01.00 4.00 1.00 1.00 -01.00 11.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 1.00 2.00 1.00 1.00 20.00 1.00 1.00 5.00 32.00 1.00 2.00 1.00 1.00 20.00 1.00 1.00 5.00 32.00 1.00 3.00 1.00 1.00 19.00 1.00 1.00 5.00 32.00 1.00 3.00 1.00 1.00 19.00 1.00 1.00 5.00 32.00 2.00 2.00 1.00 2.00 2.00 -0- 2.00 2.00 -0- 1.00 2.00 -0- Community Development Community Services Manager Community Services Project Supervisor Rehabilitation Inspector/Estimator Supervisor Community Services Project Coordinator Residential Rehabilitation Project Coordinator Facilities Project Coordinator Program Total 1.00 7.00 1.00 6.00 1.00 6.00 1.00 6.00 1.00 14.00 1.00 12.00 1.00 12.00 1.00 11.00 Contracts Principal Planner Community Services Project Supervisor Community Services Project Coordinator Administrative Assistant Program Total 1.00 -08.00 1.00 10.00 -01.00 5.00 -06.00 -02.00 5.00 -07.00 -02.00 5.00 -07.00 D-92 HOUSING and COMMUNITY DEVELOPMENT Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 2.00 1.00 -04.00 1.00 2.00 1.00 -04.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 -06.00 3.00 15.00 2.00 3.00 2.00 42.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 4.00 -05.00 3.00 14.00 1.00 3.00 -038.00 -01.00 1.00 1.00 -01.00 1.00 2.00 1.00 5.00 4.00 15.00 -06.00 -038.00 -01.00 1.00 1.00 -01.00 1.00 2.00 1.00 5.00 4.00 15.00 -06.00 -038.00 Planning and Community Development Administration Community Services Administrator Principal Accountant Senior Accountant Office Supervisor Secretary Administrative Assistant Customer Service Clerk Program Total 1.00 1.00 3.00 1.00 -01.00 1.00 8.00 1.00 1.00 3.00 1.00 -01.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 -08.00 1.00 1.00 2.00 1.00 1.00 1.00 -07.00 Planning and Revitalization Principal Planner Lead Planner Community Services Project Supervisor Community Services Project Coordinator Housing Assistance/Outreach Coordinator Program Total 1.00 1.00 1.00 2.00 1.00 6.00 1.00 1.00 1.00 1.00 1.00 5.00 2.00 2.00 1.00 -01.00 6.00 1.00 3.00 1.00 -01.00 6.00 Public Housing Program Community Services Administrator Housing Asset Manager Principal Accountant Community Services Project Supervisor Management Assistant Staff Assistant Residential Property Manager 1.00 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 1.00 -01.00 1.00 6.00 1.00 1.00 1.00 -01.00 1.00 6.00 Historic Preservation Historic Preservation Planner Lead Planner Community Services Project Coordinator Management Analyst Program Total Housing Choice Voucher/Section 8 Program Community Services Administrator Community Services Manager Community Services Project Supervisor Housing Quality Standards Supervisor Management Assistant Principal Accountant Senior Accountant Housing Assistance Supervisor Housing Investigator Housing Quality Standards Inspector Administrative Assistant Housing Services Agent Customer Service Representative Customer Service Clerk Office Assistant Program Total D-93 HOUSING and COMMUNITY DEVELOPMENT Public Housing Program (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 2.00 1.00 2.00 17.00 1.75 2.00 1.00 -01.00 10.00 5.00 1.00 4.00 1.00 2.00 2.00 4.00 68.75 2.00 1.00 2.00 17.00 1.75 2.00 -01.00 1.00 10.00 5.00 1.00 5.00 1.00 1.00 2.00 2.00 66.75 2.00 1.00 2.00 17.00 1.75 2.00 1.00 -01.00 10.00 5.00 1.00 5.00 1.00 1.00 2.00 2.00 65.75 2.00 1.00 2.00 17.00 1.75 2.00 1.00 -01.00 10.00 5.00 -05.00 1.00 1.00 2.00 2.00 64.75 Tenant Services Community Services Project Supervisor Community Services Coordinator Administrative Assistant Housing Services Agent Program Total 1.00 -01.00 2.00 4.00 1.00 -01.00 2.00 4.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 HOPE VI and Depot Plaza/Martin Luther King Revitalization Community Services Project Supervisor Program Total 1.00 1.00 -0-0- -0-0- -0-0- -0-0-0- 1.00 1.00 2.00 -0-0-0- -0-0-0- 201.25 189.25 188.25 186.25 Senior Accountant Community Services Project Coordinator Housing Field Operations Coordinator Lead Housing Technician Locksmith Physical Plant Operator Accountant Bookkeeper Administrative Assistant Housing Services Agent Housing Technician Senior Storekeeper Customer Service Representative Senior Account Clerk Customer Service Clerk Custodian Office Assistant Program Total Technical Support and Neighborhood Services Principal Planner Community Services Project Coordinator Program Total Department Total D-94 HUMAN RESOURCES OPERATING: POSITION TOTAL: $ 9,757,710 27.00 ADMINISTRATION and EMPLOYEE RELATIONS CENTRAL SAFETY SERVICES EDUCATION, TRAINING, and DEVELOPMENT EMPLOYEE BENEFITS SERVICE TEAMS and EMPLOYEE RECORDS WELLNESS PROGRAM WORKERS' COMPENSATION INSURANCE PROGRAM ALLOCATION FINANCING PLAN Other* 12% Internal Service Fund: Self Insurance 78% Workers' Compensation Insurance 68% Administration 6% Central Safety Services 6% Service Teams and Employee Records 8% General Fund 22% *Other includes Education, Training and Development (5%), Employee Benefits (3%), Unemployment Insurance (3%), and Wellness Program (1%). D-95 D-96 HUMAN RESOURCES MISSION STATEMENT: 1) To provide exceptional customer service; 2) To be innovative business partners, ensuring fair practices that promote the organization’s goals; and 3) To support the City’s most valuable resource; the competent employees who serve the community. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 2.50 3.00 2.00 3.00 11.00 1.00 4.00 26.50 2.00 3.00 2.00 3.00 11.00 1.00 5.00 27.00 2.00 3.00 2.00 3.00 11.00 1.00 5.00 27.00 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 TOTAL BUDGET Operating $ 8,688,043 $ 9,945,650 $ 9,977,130 $ 9,757,710 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,117,549 6,520,467 50,027 $ 8,688,043 $ 2,355,590 7,503,960 86,100 $ 9,945,650 $ 2,436,300 7,409,780 131,050 $ 9,977,130 $ 2,246,890 7,392,170 118,650 $ 9,757,710 FUNDING SOURCES General Fund Internal Service Fund: Self Insurance Department Total $ 1,792,117 6,895,926 $ 8,688,043 $ 2,021,700 7,923,950 $ 9,945,650 $ 2,161,860 7,815,270 $ 9,977,130 $ 2,178,060 7,579,650 $ 9,757,710 POSITION RESOURCES Administration and Employee Relations Central Safety Services Education, Training, and Development Employee Benefits Service Teams and Employee Records Wellness Program Workers' Compensation Insurance Department Total SIGNIFICANT CHANGES: GENERAL FUND The General Fund adopted operating budget for Fiscal Year 2014 of $2,178,060 reflects an increase of $156,360 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in citywide training funding Increase in software purchase and maintenance for training purposes Miscellaneous adjustments Decrease in personnel costs Total D-97 $ 181,500 64,150 1,350 (90,640) $ 156,360 HUMAN RESOURCES SIGNIFICANT CHANGES: RISK MANAGEMENT FUND The Risk Management Fund adopted operating budget for Fiscal Year 2014 of $7,579,650 reflects a decrease of $344,300 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in travel and training expenses Reduction in benefit costs Reduction in software maintenance and miscellaneous service expenses Reduction in projected insurance claims Total $ 10,450 (17,410) (27,760) (309,580) $ (344,300) DEPARTMENT MEASURES of PERFORMANCE Manage the employee selection process. Process applications for City positions  Vacancies posted Candidates hired Average days to fill Enhance employee skills through City supported training, education and development.  Number of formal learning event completions including participation in classroom courses, workshops, online courses, and webinars  Number of credits reimbursed through Tuition Reimbursement Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 16,899 306 311 64 15,000 300 280 40 13,590 276 400 62 15,000 280 450 60 459 2,000 4,098 4,500 1,038 1,100 1,000 2,172 OPERATING PROGRAMS ADMINISTRATION and EMPLOYEE RELATIONS: This program area provides administrative support to all program areas in Human Resources, including budget, compliance and process. Staff is responsible for support of the Civil Service Commission, grievance process, and labor agreements. Human Resources' Administration also has responsibility for oversight of the Tucson Supplemental Retirement System, whose staff and expenditures are budgeted separately under Pension Services. Projected Revenue Sources General Fund $ 523,295 D-98 $ 421,260 $ 516,800 $ 583,270 HUMAN RESOURCES Administration and Employee Relations (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 408,459 102,334 12,502 $ 523,295 $ 325,820 79,840 15,600 $ 421,260 $ 396,090 107,980 12,730 $ 516,800 $ 439,400 136,540 7,330 $ 583,270 CENTRAL SAFETY SERVICES: This program area is responsible for compliance and education of employees on the practices and procedures for a safe and healthful work environment. It provides training, monitoring, and updating of work practices. Projected Revenue Sources Interdepartmental Charges $ 398,469 $ 590,840 $ 598,060 $ 552,630 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 249,763 129,011 19,695 $ 398,469 $ 271,480 277,160 42,200 $ 590,840 $ 271,480 277,600 48,980 $ 598,060 $ 248,370 262,160 42,100 $ 552,630 EDUCATION, TRAINING, and DEVELOPMENT: This program area provides training and education to employees in both classroom and technology-based learning environments. Training is based upon learner needs and organizational goals to enhance employee on-the-job performance. Projected Revenue Sources General Fund $ 298,552 $ 291,930 $ 318,830 $ 528,180 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 168,764 127,931 1,857 $ 298,552 $ 175,690 116,240 -0$ 291,930 $ 175,690 143,140 -0$ 318,830 $ 213,460 272,400 42,320 $ 528,180 EMPLOYEE BENEFITS: This program area provides all employees and retirees with information, services, and administration of the health, dental, disability, life, and voluntary insurance programs. Projected Revenue Sources General Fund $ 224,405 $ 413,720 $ 458,470 $ 285,140 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 178,051 38,714 7,640 $ 224,405 $ 360,120 47,100 6,500 $ 413,720 $ 376,990 74,080 7,400 $ 458,470 $ 232,230 46,810 6,100 $ 285,140 D-99 HUMAN RESOURCES SERVICE TEAMS and EMPLOYEE RECORDS: This program area is responsible for citywide employee recruitment and testing, workplace policy development and implementation, and the maintenance of employee records. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 745,864 $ 894,790 $ 867,760 $ 781,470 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 737,388 8,431 45 $ 745,864 $ 879,370 15,420 -0$ 894,790 $ 852,340 15,420 -0$ 867,760 $ 765,270 16,200 -0$ 781,470 UNEMPLOYMENT INSURANCE: This program area manages, reviews, monitors, and pays former City staff unemployment claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges $ 214,261 $ 430,000 $ 250,000 $ 250,000 Character of Expenditures Services $ 214,261 $ 430,000 $ 250,000 $ 250,000 WELLNESS PROGRAM: This program area develops and implements programming for City employees and retirees with the goal of reducing claims and positively impacting employee well-being. Projected Revenue Sources Interdepartmental Charges $ 85,463 $ 132,540 $ 174,690 $ 133,860 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 78,707 1,097 5,659 $ 85,463 $ 78,340 34,600 19,600 $ 132,540 $ 78,340 36,400 59,950 $ 174,690 $ 82,460 32,400 19,000 $ 133,860 WORKERS' COMPENSATION INSURANCE: This program area manages, reviews, monitors, and pays City staff workers' compensation claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges $ 6,197,734 D-100 $ 6,770,570 $ 6,792,530 $ 6,643,160 HUMAN RESOURCES Workers’ Compensation Insurance (Continued) Actual FY 2012 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 296,418 5,898,687 2,629 $ 6,197,734 Adopted FY 2013 $ 264,770 6,503,600 2,200 $ 6,770,570 Estimated FY 2013 $ 285,370 6,505,160 2,000 $ 6,792,530 Adopted FY 2014 $ 265,700 6,375,660 1,800 $ 6,643,160 POSITION RESOURCES Administration and Employee Relations Director Lead Human Resources Analyst Management Analyst Employee Relations Specialist Executive Assistant Senior Account Clerk Program Total 1.00 -0-0-01.00 0.50 2.50 1.00 -0-01.00 1.00 -03.00 1.00 1.00 1.00 -01.00 -04.00 1.00 1.00 1.00 -01.00 -04.00 Central Safety Services Human Resources Manager Risk Management Specialist Program Total 1.00 2.00 3.00 1.00 2.00 3.00 1.00 2.00 3.00 1.00 2.00 3.00 Education, Training, and Development Human Resources Manager Training Development and ADA Coordinator Lead Human Resources Analyst Program Total -01.00 -01.00 1.00 -0- 1.00 -0- 1.00 2.00 1.00 2.00 1.00 2.00 1.00 2.00 Employee Benefits Benefits Analyst Administrative Assistant Insurance Clerk Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 2.00 5.00 -01.00 3.00 11.00 2.00 4.00 -01.00 4.00 11.00 2.00 5.00 1.00 1.00 2.00 11.00 2.00 5.00 1.00 1.00 2.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Service Teams and Employee Records Human Resources Administrator Lead Human Resources Analyst Human Resources Analyst Administrative Assistant Human Resources Technician Program Total Wellness Program Risk Management Specialist Program Total D-101 HUMAN RESOURCES Workers' Compensation Insurance Management Analyst Information Technology Specialist Lead Medical Leave Specialist Employee Relations Specialist Administrative Assistant Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 -0-01.00 1.00 2.00 4.00 1.00 -0-01.00 2.00 4.00 -01.00 -01.00 1.00 3.00 -01.00 -01.00 1.00 3.00 26.50 27.00 27.00 27.00 D-102 INFORMATION TECHNOLOGY OPERATING: POSITION TOTAL: $ 17,539,670 106.00 ADMINISTRATION APPLICATION SERVICES IT GEOGRAPHIC INFORMATION SYSTEMS IT PUBLIC WORKS NETWORK SERVICES TECHNICAL SERVICES FINANCING PLAN PROGRAM ALLOCATION Network Services 13% Public Works 7% General Fund 100% Application Services 42% Technical Services 27% Other* 3% Administration 8% *Other includes Geographic Information Systems (3%). D-103 D-104 INFORMATION TECHNOLOGY MISSION STATEMENT: To lead in the delivery of innovative technology for effective government services in collaboration with City departments. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 9.00 35.00 4.00 10.00 35.00 4.00 9.00 37.00 4.00 9.00 37.00 4.00 14.00 14.00 6.50 29.00 111.50 14.00 14.00 6.50 29.00 112.50 14.00 14.00 6.50 28.00 112.50 14.00 14.00 -028.00 106.00 TOTAL BUDGET Operating $ 16,266,987 $ 18,660,810 $ 18,842,540 $ 17,539,670 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 9,279,007 5,505,592 696,820 785,568 $ 16,266,987 $ 10,302,860 6,073,080 456,680 1,828,190 $ 18,660,810 $ 9,264,100 7,192,410 456,720 1,929,310 $ 18,842,540 $ 9,903,960 6,253,810 941,610 440,290 $ 17,539,670 FUNDING SOURCES General Fund $ 16,266,987 $ 18,660,810 $ 18,842,540 $ 17,539,670 POSITION RESOURCES Administration Application Services IT Geographic Information Systems (GIS) Services IT Public Works Network Services Public Communications Technical Services Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $17,539,670 reflects a decrease of $1,121,140 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in contracted software maintenance and license costs Decrease due to transfer of building maintenance budget capacity to General Services Department Decrease in repair and maintenance for buildings, grounds, machinery and equipment Reduction of services and supplies costs due to a contract cancellation Decrease in benefit expenditures Public Communications function, including 6.50 FTEs, transferred to City Manager’s Office Reduction in budget capacity for one-time equipment purchases allowance $ 829,710 (13,980) (77,790) (130,400) (148,700) (645,930) (934,050) $ (1,121,140) Total D-105 INFORMATION TECHNOLOGY DEPARTMENT MEASURES of PERFORMANCE Ensure that supported applications are available to internal customers during scheduled business hours, and to the public on a highly available basis.  Number of service interruptions  Percentage of production hardware on a maintenance contract Protect and secure all City data and systems.  Number of incidents for computers infected with a virus Increase the leverage of IT investments.  Percent of personal computers with supported operating systems and browsers  Percent of web pages which can be maintained by the end users  Percent of problems and requests resolved on the first call to the Service Desk Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 462 77% 350 70% 541 77% 500 70% 179 150 248 250 87% 90% 88% 90% 83% 90% 97% 100% 15% 50% 22% 25% OPERATING PROGRAMS ADMINISTRATION: This program area provides executive management, administrative support and facilities management to the entire department. Key responsibilities include grant pre-approval; technology investments; standards enforcement; and organizational design. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,240,017 $ 1,533,000 $ 1,854,220 $ 1,499,820 $ $ $ $ 898,810 582,550 18,460 -0$ 1,499,820 641,371 574,512 24,134 -0$ 1,240,017 D-106 938,810 575,780 18,410 -0$ 1,533,000 755,520 1,062,830 18,470 17,400 $ 1,854,220 INFORMATION TECHNOLOGY APPLICATION SERVICES: This program area provides the analysis, development, implementation and ongoing support of specific and enterprise software applications that run City business processes, ensuring the performance, availability and stability of those systems. Application Services also provides analysis, development, implementation and on-going support of the applications supporting public safety including Fire and Police dispatch, records, and special functions. City data is designed, managed and controlled within this area which also provides consultation for software purchases and develops application and architectural standards and best practices. In addition, the Application Services area provides design, development, support and maintenance for the City’s Internet web sites and promotes increased public information and access to City services. Projected Revenue Sources General Fund Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 5,321,989 $ 6,783,780 $ 6,467,500 $ 7,320,570 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,150,025 1,938,896 79,330 153,738 $ 5,321,989 $ 3,481,970 2,708,760 151,220 441,830 $ 6,783,780 $ 3,137,990 2,759,430 128,250 441,830 $ 6,467,500 $ 3,458,840 3,050,510 676,220 135,000 $ 7,320,570 IT GEOGRAPHIC INFORMATION SYSTEMS (GIS) SERVICES: This program area helps departments analyze and display their business data in ways that make it easier to convey information and discover patterns that improve their business workflows. Data is made available to both City staff and the public as paper maps, web-based mapping applications, or GIS data files to be used with desktop software. GIS Services administers all GIS software for the City and provides first level support for GIS users within the City; and also coordinates the use and storage of GIS data for all City departments and promotes standards for data and metadata. Projected Revenue Sources General Fund $ 449,452 $ 571,200 $ 561,200 $ 573,810 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 321,142 109,070 19,240 -0$ 449,452 $ 413,400 130,100 21,200 6,500 $ 571,200 $ 413,400 130,120 11,180 6,500 $ 561,200 $ 416,700 129,410 21,200 6,500 $ 573,810 IT PUBLIC WORKS: This program area provides the analysis, development, implementation and on-going support of the applications supporting the public works departments of Tucson Water, Environmental Services, Transportation, and Planning and Development Services. The Service Desk acts as the contact point for reporting all IT problems and requesting all IT services, and provides technical support via telephone and e-mail. Projected Revenue Sources General Fund $ 1,082,038 D-107 $ 1,174,650 $ 1,259,700 $ 1,282,860 INFORMATION TECHNOLOGY IT Public Works (Continued) Actual FY 2012 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 924,419 154,897 2,722 $ 1,082,038 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 974,460 180,890 19,300 $ 1,174,650 $ 1,048,740 189,510 21,450 $ 1,259,700 $ 1,069,450 188,110 25,300 $ 1,282,860 $ NETWORK SERVICES: This program area ensures a stable and secure communications environment for all City departments, including communications networks, Internet access, data networks, voice-over-internet-protocol (VOIP) telecommunications and wireless connectivity. Also, this area directs Citywide information and access security practices. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 2,470,259 -0$ 2,470,259 $ 2,834,980 228,000 $ 3,062,980 $ 3,164,720 -0$ 3,164,720 $ 2,249,760 -0$ 2,249,760 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,382,980 561,347 166,021 359,911 $ 2,470,259 $ 1,428,360 721,460 46,200 866,960 $ 3,062,980 $ 1,197,170 930,090 58,540 978,920 $ 3,164,720 $ 1,324,540 702,670 36,830 185,720 $ 2,249,760 TECHNICAL SERVICES: This program area ensures a stable and secure computing environment by supporting data center operations and by monitoring and maintaining the servers and storage infrastructure needed to support City applications and services. This program also provides Citywide e-mail and calendar support, as well as Customer Services field support which focuses on hardware and software for desktop and mobile computing units. Projected Revenue Sources General Fund $ 5,058,858 $ 4,889,270 $ 4,900,130 $ 4,612,850 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,389,654 1,995,929 401,355 271,920 $ 5,058,858 $ 2,590,420 1,620,350 165,600 512,900 $ 4,889,270 $ 2,250,230 1,977,490 187,750 484,660 $ 4,900,130 $ 2,735,620 1,600,560 163,600 113,070 $ 4,612,850 D-108 INFORMATION TECHNOLOGY PUBLIC COMMUNICATIONS: Function moved to the City Manager’s Office in Fiscal Year 2014. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 644,374 $ 645,930 $ 635,060 $ -0- Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 469,415 170,941 4,018 $ 644,374 $ 475,440 135,740 34,750 $ 645,930 $ 461,040 142,940 31,080 $ 635,060 $ -0-0-0-0- $ POSITION RESOURCES Administration Director Deputy Director Information Technology (IT) Administrator Security Certified (SC) Lead Data and Storage Backup Administrator Management Coordinator Staff Assistant Administrative Assistant Customer Service Representative Program Total -01.00 1.00 1.00 1.00 1.00 1.00 1.00 -0- 1.00 1.00 -0- 1.00 1.00 1.00 3.00 1.00 9.00 1.00 1.00 1.00 3.00 1.00 10.00 1.00 1.00 1.00 3.00 1.00 9.00 1.00 1.00 1.00 3.00 1.00 9.00 Application Services Information Technology Administrator - SC Information Technology Administrator Information Technology Manager Lead Data Base Administrator - SC IT Manager - SC Data Base Administrator - SC Data Base Administrator Software Engineer - SC Software Engineer Systems Analyst - SC Systems Analyst Web Development Supervisor - SC IT Analyst - SC Program Total -01.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 14.00 7.00 1.00 2.00 35.00 -01.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 14.00 7.00 1.00 2.00 35.00 2.00 -01.00 1.00 3.00 3.00 -02.00 -016.00 7.00 1.00 1.00 37.00 2.00 -01.00 1.00 3.00 3.00 -02.00 -016.00 7.00 1.00 1.00 37.00 D-109 INFORMATION TECHNOLOGY Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 -01.00 1.00 1.00 4.00 1.00 -01.00 1.00 1.00 4.00 1.00 1.00 -01.00 1.00 4.00 1.00 1.00 -01.00 1.00 4.00 IT Public Works Information Technology Administrator - SC Information Technology Manager - SC Information Technology Supervisor - SC Systems Analyst - SC Systems Analyst Information Technology Analyst - SC Information Technology Analyst Information Technology Specialist - SC Information Technology Specialist Program Total 1.00 1.00 1.00 2.00 2.00 1.00 1.00 4.00 1.00 14.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 4.00 1.00 14.00 1.00 1.00 1.00 2.00 4.00 -0-04.00 1.00 14.00 1.00 1.00 1.00 2.00 4.00 -0-04.00 1.00 14.00 Network Services Information Technology Administrator SC Information Technology Manager - SC Lead Communications Engineer - SC Lead Security Administrator Telephone Service Coordinator Network Engineer - SC Network Engineer Communications Engineer - SC Communications Engineer Telephone System Technician Program Total 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 2.00 14.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 2.00 14.00 -02.00 -01.00 1.00 4.00 1.00 3.00 -02.00 14.00 -02.00 -01.00 1.00 4.00 1.00 3.00 -02.00 14.00 Technical Services Information Technology Administrator - SC Information Technology Manager - SC Information Technology Manager Lead Systems Analyst Systems Administrator - SC Systems Administrator Information Technology Analyst - SC Information Technology Specialist -SC Information Technology Specialist Computer Operator Program Total 1.00 1.00 1.00 1.00 9.00 3.00 1.00 3.00 4.00 5.00 29.00 1.00 1.00 1.00 1.00 9.00 3.00 1.00 3.00 4.00 5.00 29.00 1.00 2.00 -01.00 10.00 2.00 -03.00 4.00 5.00 28.00 1.00 2.00 -01.00 10.00 2.00 -03.00 4.00 5.00 28.00 IT Geographic Information Systems (GIS) Services Information Technology Manager - SC Data Base Administrator - SC Data Base Administrator GIS Programmer - SC GIS Data Analyst Program Total D-110 INFORMATION TECHNOLOGY Public Communications Television (TV) Production Manager TV Production Specialist TV Program Development Specialist TV Production Technician Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 3.00 1.50 1.00 6.50 1.00 3.00 1.50 1.00 6.50 1.00 3.00 1.50 1.00 6.50 -0-0-0-0-0- 111.50 112.50 112.50 106.00 D-111 D-112 PARKS and RECREATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 37,540,560 2,903,400 $ 40,443,960 497.50 ADMINISTRATION ADAPTIVE RECREATION CENTER AQUATICS CIVIC EVENTS/ PERFORMING ARTS HI CORBETT MAINTENANCE HISTORICAL and CULTURAL KIDCO LEISURE CLASSES PARKS MAINTENANCE RECREATION CENTERS SPORTS TENNIS THERAPEUTIC RECREATION ZOO GRANTS FINANCING PLAN General Fund 89% PROGRAM ALLOCATION Other* 36% Other* 4% Capital Improvement Program 7% Recreation Centers 18% *Other includes Civic Contributions Fund (2%), Non-Federal Grants (1%), and Other Federal Grants (1%). Administration 12% Park Maintenance 34% *Other includes Zoo (9%), Aquatics (7%), Grants (5%), KIDCO (5%) Adaptive Recreation Center (2%), Civic Events/Performing Arts (2%), Leisure Classes (2%), Therapeutic Recreation (2%), Hi Corbett Maintenance (1%), Sports (1%), Historical and Cultural (<1%), and Tennis (<1%). D-113 D-114 PARKS and RECREATION MISSION STATEMENT: To provide a park system offering high quality facilities, programs and services for Tucsonans of all ages and abilities. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 43.00 18.00 42.50 8.75 5.00 -077.00 20.75 116.00 93.75 6.00 15.50 43.00 10.75 500.00 40.00 18.00 45.00 8.75 8.00 1.00 77.00 17.75 116.00 91.25 6.00 15.50 44.00 11.75 500.00 40.00 18.00 45.00 9.75 8.00 1.00 77.00 17.75 115.00 91.00 6.75 15.50 41.50 11.25 497.50 40.00 18.00 45.00 9.75 8.00 1.00 77.00 17.75 115.00 91.00 6.75 15.50 41.50 11.25 497.50 TOTAL BUDGET Operating Capital Department Total $ 38,090,679 8,669,953 $ 46,760,632 $ 41,881,010 12,253,200 $ 54,134,210 $ 38,908,230 4,166,230 $ 43,074,460 $ 37,540,560 2,903,400 $ 40,443,960 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Operating Total Capital Improvement Program Department Total $ 21,375,283 13,060,360 2,884,556 25,848 744,632 $ 38,090,679 8,669,953 $ 46,760,632 $ 24,051,230 12,416,510 3,026,120 -02,387,150 $ 41,881,010 12,253,200 $ 54,134,210 $ 21,882,220 12,830,890 2,999,460 96,200 1,099,460 $ 38,908,230 4,166,230 $ 43,074,460 $ 22,835,960 9,968,560 2,966,090 10,000 1,759,950 $ 37,540,560 2,903,400 $ 40,443,960 FUNDING SOURCES General Fund Civic Contributions Fund Non-Federal Grants Fund Other Federal Grants Fund Operating Total Capital Improvement Program Department Total $ 37,346,047 277,951 68,792 397,889 $ 38,090,679 8,669,953 $ 46,760,632 $ 39,818,860 967,670 421,900 672,580 $ 41,881,010 12,253,200 $ 54,134,210 $ 38,033,770 386,780 71,840 415,840 $ 38,908,230 4,166,230 $ 43,074,460 $ 35,980,610 712,400 275,000 572,550 $ 37,540,560 2,903,400 $ 40,443,960 POSITION RESOURCES Administration Adaptive Recreation Center Aquatics Civic Events/Performing Arts Hi Corbett Maintenance Historical and Cultural KIDCO Leisure Classes Parks Maintenance Recreation Centers Sports Therapeutic Recreation Zoo Grants Department Total D-115 PARKS and RECREATION SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $37,540,560 reflects a decrease of $4,340,450 from the Fiscal Year 2013 Adopted Budget. Changes include: Tucson Electric Power rate increase (8% projection) Contract payments to Reid Park Zoological Society for zoo cashiers Reduction of one-time safety (electrical)/security funding Reduction in Grant and Civic Contribution capacity Personnel costs including a reduction of 2.5 cashiers Decrease due to transfer of building maintenance budget to General Services Department Total $ 174,930 102,940 (500,000) (627,200) (1,215,270) (2,275,850) $ (4,340,450) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Provide age-appropriate leisure activities to increase socialization, wellness, arts, aquatics, and environmental benefits. Courses offered Courses completed Courses registration Courses revenues 2,248 1,702 21,736 $ 1,413,696 2,390 2,060 21,300 $ 1,632,370 2,416 2,150 24,409 $ 1,535,000 2,410 2,070 24,360 $ 1,474,700 Provide, operate, and maintain recreation center facilities for various programs and activities. Pass holders Drop-ins Revenues (excludes rentals) Facilities rentals Facilities rentals revenue 8,348 151,600 $ 575,132 1,350 $ 128,805 7,780 156,980 $ 588,660 1,290 $ 92,900 8,459 158,347 $ 593,800 1,318 $ 125,200 8,440 154,840 $ 580,660 1,057 $ 100,400 45,366 $ 618,049 51,950 $ 622,900 51,950 $ 622,900 51,950 $ 622,900 585,583 $ 1,752,118 631,540 $ 1,916,250 739,633 $ 2,218,900 744,550 $ 2,233,650 Provide safe, clean, and well maintained parks, athletic fields, and special places.  Maintain the number of Park Facility Rentals  Facilities rentals  Facilities rental revenues  Attract visitors to Reid Park Zoo promoting education and preservation programs and a safe fun experience. Total number of admissions Total revenues collected D-116 PARKS and RECREATION OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services and facilities throughout the system. Administrative functions include the Director’s Office, Capital Planning and Development, and Management Support Services (e.g. human resources, information technology, accounting, reservation/registration services, environmental management and safety). The administration program area also includes the oversight and supervision of the two outlying geographic districts and specialized services. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Miscellaneous Revenue Program Total $ 4,566,624 95,211 $ 4,661,835 $ 4,707,670 68,600 $ 4,776,270 $ 4,552,870 69,750 $ 4,622,620 $ 4,393,540 80,380 $ 4,473,920 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,389,916 1,145,359 120,631 5,929 $ 4,661,835 $ 3,516,080 1,126,980 133,210 -0$ 4,776,270 $ 3,379,070 1,126,410 104,220 12,920 $ 4,622,620 $ 3,449,600 920,110 94,210 10,000 $ 4,473,920 ADAPTIVE RECREATION CENTER: This program area consists of a specialized recreation center with two heated pools which provides year-round service to both Tucsonans and visitors from surrounding areas. The outdoor pool offers lap swimming, recreational swimming and a walking track. The indoor therapeutic pool (heated to 92 degrees) offers structured programs for arthritis and recovering stroke patients and also serves the needs of others with all degrees of ability. Projected Revenue Sources General Fund Adaptive Recreation Center Fees Program Total $ 662,292 132,705 $ 794,997 $ 585,900 126,500 $ 712,400 $ 557,290 140,000 $ 697,290 $ 528,530 126,500 $ 655,030 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 462,531 314,971 17,495 $ 794,997 $ 453,340 244,650 14,410 $ 712,400 $ 471,040 214,400 11,850 $ 697,290 $ 451,160 178,370 25,500 $ 655,030 D-117 PARKS and RECREATION AQUATICS: This program area serves to provide safe and clean swimming facilities and opportunities for pool patrons. Leisure classes, swimming lessons for children and adults, synchronized and competitive swimming, fitness training and recreational and lap swimming are major components of this program. Lifeguarding and Water Safety Instruction (WSI) are offered leading to job opportunities for youth ages 15 and above. The Adaptive Recreation Center, Catalina, Sunnyside, and Clements Pools provide year-round swimming. Amphi, Archer, Fort Lowell, El Pueblo, Quincie Douglas and Udall Pools are open April through November 15. Seven of the seventeen seasonal pools will operate during the nine-week summer season as a result of additional City funding and private sector donations. Projected Revenue Sources General Fund Programs and Miscellaneous Revenue Swimming Pool Admissions Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 2,688,522 57,889 121,050 $ 2,867,461 $ 2,623,960 97,290 134,000 $ 2,855,250 $ 2,498,350 116,060 124,000 $ 2,738,410 $ 2,398,440 22,750 124,000 $ 2,545,190 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,564,597 637,188 665,676 $ 2,867,461 $ 1,614,980 576,380 663,890 $ 2,855,250 $ 1,488,870 575,420 674,120 $ 2,738,410 $ 1,482,820 398,250 664,120 $ 2,545,190 CIVIC EVENTS/EVENT PROGRAMMING: This program area provides equipment and technical support to special events throughout the City of Tucson. Event support is provided for both City-sponsored events as well as a variety of community events sponsored by other organizations. Projected Revenue Sources General Fund Civic Events/Performing Arts Fees Program Total $ 367,556 112,430 $ 479,986 $ 517,700 125,000 $ 642,700 $ 517,500 120,000 $ 637,500 $ 502,940 125,000 $ 627,940 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 337,468 119,188 23,330 -0$ 479,986 $ 519,460 92,810 30,430 -0$ 642,700 $ 476,630 85,590 30,280 45,000 $ 637,500 $ 520,140 76,120 31,680 -0$ 627,940 D-118 PARKS and RECREATION HI CORBETT MAINTENANCE: This program area is responsible for maintenance of Hi Corbett Field and the surrounding annex fields. This work is accomplished at a high level in order to meet the requirements per the University of Arizona contract and the contract with the North Korea Dinos, a Korean professional baseball team. The complex is also maintained for local youth and adult baseball leagues during the summer months. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Baseball Fees Program Total $ 415,664 160,546 $ 576,210 $ 377,000 291,000 $ 668,000 $ 287,480 336,000 $ 623,480 $ 171,340 328,000 $ 499,340 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 184,624 338,519 53,067 $ 576,210 $ 281,370 306,100 80,530 $ 668,000 $ 240,610 305,500 77,370 $ 623,480 $ 263,820 158,150 77,370 $ 499,340 HISTORICAL and CULTURAL PROGRAMS: This program area consists of the Presidio San Agustin del Tucson, a portion of Tucson's Spanish walled presidio, which is open to the public. This historical cultural center includes historic buildings used as a small museum and gift shop while providing interpretation and educational programs regarding the many levels of Tucson's history. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,024 $ 50,360 $ 50,790 $ 51,360 $ $ 45,260 4,100 1,000 $ 50,360 $ 43,290 7,500 -0$ 50,790 $ 43,130 8,230 -0$ 51,360 -02,662 362 $ 3,024 KIDCO: This program area provides 24 after-school and 17 summer recreation programs in a safe, supervised environment for children ages 5-11, in kindergarten through fifth grade. It offers an opportunity for kids to express themselves creatively through various art forms, sports and special events during out-of-school time. Projected Revenue Sources General Fund KIDCO Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 934,246 550,681 $ 1,484,927 $ 1,065,550 853,130 $ 1,918,680 $ 723,040 831,000 $ 1,554,040 $ 1,121,460 785,450 $ 1,906,910 $ 1,338,012 48,798 98,117 $ 1,484,927 $ 1,782,230 48,570 87,880 $ 1,918,680 $ 1,374,580 91,400 88,060 $ 1,554,040 $ 1,770,510 51,340 85,060 $ 1,906,910 D-119 PARKS and RECREATION LEISURE CLASSES: This program area offers approximately 1,700 instructional/special interest classes to youth and adults throughout the year. Class topics include fitness, arts and crafts, music, pottery, sports, dance, gymnastics and many others. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Leisure Classes Fees Program Total $ 27,378 651,045 $ 678,423 $ 208,380 674,060 $ 882,440 $ 132,840 581,440 $ 714,280 $ 173,210 660,000 $ 833,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 595,533 47,437 35,453 $ 678,423 $ 769,570 47,760 65,110 $ 882,440 $ 627,310 47,290 39,680 $ 714,280 $ 755,360 44,170 33,680 $ 833,210 PARKS MAINTENANCE: This program area provides resources for the routine, specialized and preventive maintenance of 128 parks and facilities throughout Tucson. Daily maintenance occurs throughout the park system to ensure clean, safe and attractive facilities. Projected Revenue Sources General Fund Facility Reservations and Permit Fees Program Total $ 13,193,546 280,161 $ 13,473,707 $ 13,060,380 427,840 $ 13,488,220 $ 12,878,290 370,400 $ 13,248,690 $ 12,530,940 361,400 $ 12,892,340 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 6,126,522 6,148,497 1,192,263 6,425 $ 13,473,707 $ 6,371,310 5,836,300 1,280,610 -0$ 13,488,220 $ 6,045,670 5,946,520 1,218,220 38,280 $ 13,248,690 $ 6,168,270 5,510,450 1,213,620 -0$ 12,892,340 RECREATION CENTERS: This program area provides recreation and neighborhood centers that are open to the public five days per week for both structured and unstructured activities. Hours of operation will vary by center. Additionally, the four regional recreation centers (Udall, Clements, El Pueblo, and Randolph) are open on Saturdays. All centers are closed on Sundays. Projected Revenue Sources General Fund Recreation Center Fees Program Total $ 7,629,141 601,060 $ 8,230,201 D-120 $ 7,879,460 590,060 $ 8,469,520 $ 7,449,650 610,000 $ 8,059,650 $ 6,358,600 585,120 $ 6,943,720 PARKS and RECREATION Recreation Centers (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 4,895,214 3,125,790 195,703 13,494 $ 8,230,201 $ 5,548,000 2,724,420 197,100 -0$ 8,469,520 $ 5,010,170 2,885,140 164,340 -0$ 8,059,650 $ 5,055,630 1,721,110 166,980 -0$ 6,943,720 SPORTS: This program area offers organized league play for adult softball and summer track and field events. This program is also responsible for facilitating and scheduling 215 fields for 284 organizations representing a total of 4,342 teams. Projected Revenue Sources General Fund Sports Leagues' Fees Program Total $ -0361,381 $ 361,381 $ 400,000 387,760 $ 787,760 $ 364,660 397,500 $ 762,160 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 178,115 168,683 14,583 $ 361,381 $ 218,910 557,370 11,480 $ 787,760 $ 211,400 541,740 9,020 $ 762,160 $ 225,260 157,230 7,020 $ 389,510 -0389,510 $ 389,510 TENNIS: This program area supports the operation of City owned tennis facilities located at Randolph, Fort Lowell, and Himmel Tennis Centers. Projected Revenue Sources General Fund Tennis Program Fees Program Total $ 76,230 15,735 $ 91,965 $ 90,460 12,000 $ 102,460 $ 87,820 13,500 $ 101,320 $ 61,370 12,000 $ 73,370 Character of Expenditures Services Supplies Program Total $ 87,815 4,150 $ 91,965 $ 92,730 9,730 $ 102,460 $ 96,440 4,880 $ 101,320 $ 68,490 4,880 $ 73,370 D-121 PARKS and RECREATION THERAPEUTIC RECREATION: This program area offers programs for children, teens and adults with various disabilities. It also trains developmentally disabled adults for Special Olympics programs and offers bowling and wheelchair basketball activities. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Therapeutics' Program Fees Program Total $ 466,195 18,127 $ 484,322 $ 600,820 7,500 $ 608,320 $ 471,040 7,500 $ 478,540 $ 556,530 7,500 $ 564,030 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 406,481 72,914 4,927 $ 484,322 $ 532,220 64,040 12,060 $ 608,320 $ 403,910 64,500 10,130 $ 478,540 $ 508,350 45,550 10,130 $ 564,030 ZOO: This program area is an Association of Zoos and Aquariums (AZA) accredited facility that offers an environmentally friendly, educational, and recreational experience to over 500,000 annual visitors each year and is open 364 days per year. Many special events are offered at the zoo throughout the year, including the ever-popular Howl-o-ween event during the fall and Zoo Lights during the winter holiday season. Train rides around the large Reid Park pond are offered daily. Projected Revenue Sources General Fund Zoo Admissions and other revenue Program Total $ 1,405,490 1,752,118 $ 3,157,608 $ 1,362,580 2,168,900 $ 3,531,480 $ 1,301,090 2,218,910 $ 3,520,000 $ 1,091,090 2,233,650 $ 3,324,740 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,896,270 802,539 458,799 $ 3,157,608 $ 2,398,500 694,300 438,680 $ 3,531,480 $ 2,109,670 843,040 567,290 $ 3,520,000 $ 2,141,910 630,990 551,840 $ 3,324,740 GRANTS: This program area seeks federal, state, and local funding for the provision of recreational opportunities and community support services. Emphasis is placed on leveraging existing City resources to enhance funding for programs and services. Funding from the Department of Economic Security and the Pima Council on Aging will provide support for the developmentally disabled and for senior nutrition respectively. Projected Revenue Sources General Fund: Restricted Revenues Civic Contributions Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total $ -0277,951 68,792 397,889 $ 744,632 D-122 $ 325,000 967,670 421,900 672,580 $ 2,387,150 $ 225,000 386,780 71,840 415,840 $ 1,099,460 $ 200,000 712,400 275,000 572,550 $ 1,759,950 PARKS and RECREATION Grants (Continued) Character of Expenditures Grant Capacity Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 744,632 $ 2,387,150 $ 1,099,460 $ 1,759,950 POSITION RESOURCES Administration Director Deputy Director of Parks and Recreation Parks and Recreation Administrator Architect Manager Department Finance Manager Landscape Architect Parks and Recreation Superintendent GIS Project Manager Community Promotions and Marketing Coordinator Management Assistant Staff Assistant Systems Analyst Information Technology Specialist Executive Assistant Office Supervisor Graphic Arts Specialist Recreation Program Coordinator Administrative Assistant Customer Services Representative Secretary Senior Account Clerk Recreation Assistant Senior Recreation Worker (Hourly) Program Total Adaptive Recreation Center Aquatics Coordinator Recreation Assistant Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Senior Recreation Worker (Hourly) Program Total 1.00 1.00 3.00 1.00 1.00 5.00 6.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 3.00 3.00 3.00 1.00 1.00 43.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 3.00 2.00 -0-040.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 -0-040.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 -0-040.00 1.00 1.50 1.00 7.50 1.00 1.50 1.00 7.50 1.00 1.50 1.00 7.50 1.00 1.50 1.00 7.50 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 D-123 PARKS and RECREATION Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.75 42.50 4.25 45.00 4.25 45.00 4.25 45.00 Civic Events/Performing Arts Parks Events Coordinator Lead Groundskeeper Heavy Equipment Operator Trade Specialist Equipment Operator Parks Equipment Operator Groundskeeper Parks Events Worker (Hourly) Program Total 1.00 -01.00 2.00 2.00 1.00 -01.75 8.75 1.00 1.00 -01.00 2.00 1.00 1.00 1.75 8.75 1.00 1.00 -02.00 2.00 1.00 1.00 1.75 9.75 1.00 1.00 -02.00 2.00 1.00 1.00 1.75 9.75 Hi Corbett Maintenance Lead Groundskeeper Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 1.00 2.00 2.00 5.00 1.00 2.00 5.00 8.00 2.00 1.00 5.00 8.00 2.00 1.00 5.00 8.00 Historical and Cultural Recreation Assistant Program Total -00.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 4.00 1.00 27.50 1.00 41.50 77.00 2.00 4.00 1.00 27.50 1.00 41.50 77.00 1.00 4.00 2.00 27.50 1.00 41.50 77.00 1.00 4.00 2.00 27.50 1.00 41.50 77.00 Aquatics Aquatics Program Manager Recreation Supervisor Electrician Lead Maintenance Mechanic Trade Specialist Swimming Pool Supervisor Aquatics Program Supervisor (Hourly) Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Program Total KIDCO Recreation Supervisor Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Class Instructor Fine Arts Recreation Worker (Hourly) Program Total D-124 PARKS and RECREATION Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 2.00 1.00 1.00 2.50 0.25 13.00 20.75 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 1.00 2.00 1.00 1.00 2.50 0.25 10.00 17.75 Parks Maintenance Parks and Golf Area Supervisor Recreation Supervisor Electrician Carpenter Equipment Operation Specialist Lead Groundskeeper Lead Parks Equipment Mechanic Pest Control Specialist Plumber Welder Heavy Equipment Operator Parks Equipment Mechanic Trade Specialist Parks Equipment Operator Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 8.00 1.00 1.00 1.00 1.00 8.00 1.00 3.00 2.00 2.00 1.00 5.00 21.00 8.00 52.00 1.00 116.00 6.00 1.00 1.00 1.00 1.00 10.00 1.00 3.00 2.00 2.00 1.00 5.00 19.00 7.00 55.00 1.00 116.00 6.00 1.00 1.00 1.00 1.00 10.00 1.00 3.00 2.00 2.00 1.00 5.00 17.00 8.00 55.00 1.00 115.00 6.00 1.00 1.00 1.00 1.00 10.00 1.00 3.00 2.00 2.00 1.00 5.00 17.00 8.00 55.00 1.00 115.00 Recreation Centers Recreation Supervisor Recreation Program Coordinator Recreation Assistant Custodian Customer Service Clerk General Maintenance Trainee/Worker (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 11.00 17.00 42.00 14.00 1.00 -08.25 0.50 93.75 10.00 17.00 41.00 14.00 1.00 1.50 5.25 1.50 91.25 10.00 17.00 41.00 14.00 1.00 0.75 6.75 0.50 91.00 10.00 17.00 41.00 14.00 1.00 0.75 6.75 0.50 91.00 1.00 1.50 2.00 1.50 6.00 1.00 1.50 2.00 1.50 6.00 1.00 1.50 2.00 2.25 6.75 1.00 1.50 2.00 2.25 6.75 Leisure Classes Class Registration Coordinator Recreation Program Coordinator Customer Services Representative Recreation Assistant Office Assistant Program Coordinator (Hourly) Class Instructor Fine Arts (Hourly) Program Total Sports Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total D-125 PARKS and RECREATION Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Therapeutic Recreation Therapeutic Recreation Supervisor Recreation Program Coordinator Recreation Specialist Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 Zoo Zoo Administrator Zoo General Curator Zoo Education Curator Parks and Golf Area Supervisor Zoo Area Supervisor Recreation Program Coordinator Trade Specialist Administrative Assistant Zookeeper Customer Services Representative Zoo Education Assistant Cashier Groundskeeper Zookeeper (Hourly) Parks Maintenance Worker Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 17.00 -02.00 2.50 5.00 1.00 2.50 2.00 1.00 43.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 -017.00 1.00 2.00 2.50 5.00 -04.50 2.00 1.00 44.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 -017.00 1.00 2.00 -05.00 -04.50 2.00 1.00 41.50 1.00 1.00 1.00 1.00 3.00 1.00 1.00 -017.00 1.00 2.00 -05.00 -04.50 2.00 1.00 41.50 Grants Recreation Program Coordinator Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Short Order Cook Concession Worker Program Total 0.75 5.00 1.00 2.00 1.00 1.00 10.75 0.50 5.00 1.00 4.50 0.75 -011.75 -05.00 1.00 4.50 0.75 -011.25 -05.00 1.00 4.50 0.75 -011.25 500.00 500.00 497.50 497.50 Department Total D-126 PLANNING and DEVELOPMENT SERVICES OPERATING: POSITION TOTAL: $ 7,247,040 80.00 ADMINISTRATION BUILDING SAFETY REVIEW and INSPECTIONS CUSTOMER and ADMINISTRATIVE SUPPORT PLAN REVIEW and PROJECT DEVELOPMENT ZONING ADMINISTRATION and CODE DEVELOPMENT' FINANCING PLAN PROGRAM ALLOCATION Customer and Administrative Support 15% General Fund 100% Building Safety Review and Inspections 32% D-127 Plan Review and Project Development 20% Zoning Administration and Code Development 12% Administration 21% D-128 PLANNING and DEVELOPMENT SERVICES MISSION STATEMENT: To promote safety, livability and economic vitality via the application of land use, building and development codes and standards. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 12.00 28.00 17.00 15.00 9.00 12.00 28.00 17.00 16.00 9.00 12.00 28.00 15.00 16.00 9.00 12.00 28.00 15.00 16.00 9.00 81.00 82.00 80.00 80.00 TOTAL BUDGET Operating $ 6,752,861 $ 7,568,640 $ 6,673,080 $ 7,247,040 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 6,141,394 470,951 140,516 $ 6,752,861 $ 6,762,030 669,010 137,600 $ 7,568,640 $ 5,866,570 681,840 124,670 $ 6,673,080 $ 6,466,840 644,270 135,930 $ 7,247,040 FUNDING SOURCES General Fund $ 6,752,861 $ 7,568,640 $ 6,673,080 $ 7,247,040 POSITION RESOURCES Administration Building Safety Review and Inspections Customer and Administrative Support Plan Review and Project Development Zoning Administration and Code Development Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $7,247,040 reflects a decrease of $321,600 from the Fiscal Year 2013 Adopted Budget. Changes include: Reduction in miscellaneous supply purchases Decrease in the public liability rate Elimination of two permanent positions Total $ (1,670) (24,740) (295,190) $ (321,600) D-129 PLANNING and DEVELOPMENT SERVICES DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 8,487 72% 24,881 95% 7,979 80% 8,500 80% 85% 95% 90% 90% 3,427 105 6,278 336 7,642 192 12,985 582 3,008 153 6,140 543 3,400 150 6,000 550 40,839 39,524 2,464 91,317 83,685 5,701 34,952 38,945 2,072 40,050 38,500 2,200 154 116 280 260 1,220 123 2,937 100 923 86 950 100 16,6211 66,455 29,738 30,000 319 20 149 150 Provide timely and impartial plans reviews while protecting the public health and welfare.  Number of plans reviewed  Percent of commercial plan reviews completed within four weeks  Percent of residential plan reviews completed within four weeks Issue commercial and residential building permits.  Total number of commercial permits   Number of new commercial permits   Total number of residential permits   Number of new residential permits  Perform inspections of new construction, remodels, and additions.  Number of commercial inspections  Number of residential inspections  Number of sign inspections  Coordinate and review all submitted subdivision plats and development packages. Issue all sign permits.  Number of sign permits issued   Number of self-certified sign permits issued Provide assistance to walk-in customers. Number of records and permit counter customers  Number of certificates of occupancy issued for existing buildings  1Only data available was for 2nd half of Fiscal Year 2012 D-130 PLANNING and DEVELOPMENT SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, and maintaining clear communication with Mayor and Council. Actual FY 2012 Projected Revenue Sources Impact Fee Administrative Charges Permit and Inspection Fees Plan Review Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 14,809 1,268,356 24,818 $ 1,307,983 $ 17,000 1,440,960 25,000 $ 1,482,960 $ 17,000 1,291,250 25,000 $ 1,333,250 $ 22,000 1,488,010 23,900 $ 1,533,910 $ 1,217,759 73,443 16,781 $ 1,307,983 $ 1,375,620 90,290 17,050 $ 1,482,960 $ 1,229,310 91,940 12,000 $ 1,333,250 $ 1,431,410 87,950 14,550 $ 1,533,910 BUILDING SAFETY REVIEW and INSPECTIONS: This program area provides building plan review and inspection services for commercial buildings, residential buildings, site engineering, infrastructure, and drainage. It contributes to a sustainable community by ensuring that all development is designed and built to adopted codes and standards, with a key focus of ensuring safety. Projected Revenue Sources Permit and Inspection Fees $ 2,193,579 $ 2,477,060 $ 2,106,270 $ 2,335,080 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,996,874 118,701 78,004 $ 2,193,579 $ 2,255,940 154,770 66,350 $ 2,477,060 $ 1,892,230 146,140 67,900 $ 2,106,270 $ 2,122,060 144,870 68,150 $ 2,335,080 CUSTOMER and ADMINISTRATIVE SUPPORT: This program area provides administrative, clerical, and technical support to all divisions of the department, as well as stakeholders, with a focus on providing outstanding customer service. Projected Revenue Sources Other Development Fees Permit and Inspection Fees Plan Review Fees Program Total $ 44,603 259,406 804,010 $ 1,108,019 D-131 $ 40,000 241,660 976,790 $ 1,258,450 $ 40,800 265,950 710,220 $ 1,016,970 $ 42,840 253,740 824,090 $ 1,120,670 PLANNING and DEVELOPMENT SERVICES Customer and Administrative Support (Continued) Actual FY 2012 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 877,947 195,797 34,275 $ 1,108,019 Adopted FY 2013 $ 913,530 301,370 43,550 $ 1,258,450 Estimated FY 2013 $ 682,940 300,410 33,620 $ 1,016,970 Adopted FY 2014 $ 781,070 300,020 39,580 $ 1,120,670 PLAN REVIEW and PROJECT DEVELOPMENT: This program area expedites the review of development proposals and ensures consistency with the Land Use Code, Development Standards, and the Development Compliance Code to protect and promote the public's general health, safety and welfare, and more specifically implement the General Plan, encourage efficient use of land, reduce potential hazards that result from incompatible land uses, protect and enhance the city's natural, cultural, historical, and scenic resources, as well as promote economic stability. Projected Revenue Sources Plan Review Fees Planning Charges Sign Regulation Fees Program Total $ 798,733 106,750 402,028 $ 1,307,511 $ 1,035,590 77,570 354,600 $ 1,467,760 $ 988,060 85,250 360,000 $ 1,433,310 $ 958,370 85,250 372,300 $ 1,415,920 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,267,782 31,788 7,941 $ 1,307,511 $ 1,413,520 46,540 7,700 $ 1,467,760 $ 1,379,800 47,310 6,200 $ 1,433,310 $ 1,366,650 40,570 8,700 $ 1,415,920 ZONING ADMINISTRATION and CODE DEVELOPMENT: This program area provides zoning, development plan, and code revision services. It processes business and liquor license zoning reviews, zoning waivers, Board of Adjustment and Design Review Board and historic zone applications, and plan amendment applications. It updates maps and the text of land use plans, interprets the land use plans as they relate to re-zonings, planned area developments (PADs), and various other development documents, formats changes to the Land Use Code, creates new Neighborhood Preservation Zones, and administers existing Neighborhood Preservation Zones. Projected Revenue Sources Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Zoning Code Violations Program Total $ 40,302 310,244 245,695 237,605 1,923 $ 835,769 D-132 $ 193,550 289,020 227,410 172,430 -0$ 882,410 $ 26,650 318,080 247,500 189,750 1,300 $ 783,280 $ 111,630 303,470 236,610 189,750 -0$ 841,460 PLANNING and DEVELOPMENT SERVICES Zoning Administration and Code Development (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 781,032 51,222 3,515 $ 835,769 $ 803,420 76,040 2,950 $ 882,410 $ 682,290 96,040 4,950 $ 783,280 $ 765,650 70,860 4,950 $ 841,460 POSITION RESOURCES Administration Director Deputy Director Building Official Development Services Administrator Planning Administrator Development Services Manager Engineering Manager Management Coordinator Project Manager Management Assistant Project Coordinator Executive Assistant Office Supervisor Program Total 1.00 1.00 1.00 2.00 1.00 1.00 1.00 -0-01.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 -0-01.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 2.00 -01.00 -0-01.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 2.00 -01.00 -0-01.00 1.00 1.00 12.00 Building Safety Review and Inspections Building Inspector Manager Electrical Plans Examiner Inspection Supervisor Structural Plans Examiner Mechanical Plans Examiner Construction Inspection Supervisor Building Permit Specialist Lead Building Inspector Lead Residential Inspector Senior Mechanical Inspector Senior Plumbing Inspector Building Inspector Electrical Inspector Environmental Inspector Mechanical Inspector Plumbing Inspector Residential Inspector Program Total -0-01.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 -01.00 1.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 1.00 1.00 -02.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 1.00 1.00 -02.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 D-133 PLANNING and DEVELOPMENT SERVICES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Customer and Administrative Support Planning Technician Administrative Assistant Customer Service Representative Secretary Customer Service Clerk Office Assistant Program Total 3.00 4.00 4.00 2.00 3.00 1.00 17.00 3.00 4.00 4.00 2.00 3.00 1.00 17.00 2.00 4.00 4.00 2.00 3.00 -015.00 2.00 4.00 4.00 2.00 3.00 -015.00 Plan Review and Project Development Civil Engineer Principal Planner Lead Planner Senior Engineering Associate Engineering Associate Landscape Field Representative Planning Technician Customer Service Clerk Program Total 2.00 3.00 4.00 3.00 1.00 1.00 1.00 -015.00 2.00 3.00 4.00 3.00 -01.00 1.00 2.00 16.00 2.00 3.00 4.00 3.00 -01.00 1.00 2.00 16.00 2.00 3.00 4.00 3.00 -01.00 1.00 2.00 16.00 3.00 4.00 2.00 9.00 3.00 4.00 2.00 9.00 3.00 4.00 2.00 9.00 3.00 4.00 2.00 9.00 81.00 82.00 80.00 80.00 Zoning Administration and Code Development Principal Planner Lead Planner Planner Program Total Department Total D-134 PROCUREMENT OPERATING: POSITION TOTAL: $ 3,124,200 37.00 ADMINISTRATION DESIGN and CONSTRUCTION SERVICES GOODS and SERVICES MAIL SERVICES PROCUREMENT CARD (pCARD) SURPLUS, AUCTION and MATERIALS MANAGEMENT (SAMM) FINANCING PLAN PROGRAM ALLOCATION Mail Services 9% Goods and Services 26% Procurement Card 6% Surplus, Auction and Materials Management 19% General Fund 100% Design and Construction Services 22% D-135 Administration 18% D-136 PROCUREMENT MISSION STATEMENT: To provide exemplary support to our City departments and the business community by offering strategic and innovative services and opportunities in the procurement of goods and services, through commitment to our values of accountability, ethics, impartiality, professionalism, service and transparency. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 4.00 9.00 9.00 4.00 2.00 9.00 4.00 9.00 9.00 5.00 2.00 8.00 4.00 9.00 9.00 4.00 3.00 8.00 4.00 8.00 10.00 4.00 3.00 8.00 37.00 37.00 37.00 37.00 TOTAL BUDGET Operating $ 3,149,579 $ 3,357,450 $ 3,117,900 $ 3,124,200 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 2,658,642 366,150 99,148 25,639 $ 3,149,579 $ 2,914,040 382,360 61,050 -0$ 3,357,450 $ 2,607,880 413,780 78,840 17,400 $ 3,117,900 $ 2,803,330 263,190 57,680 -0$ 3,124,200 FUNDING SOURCES General Fund $ 3,149,579 $ 3,357,450 $ 3,117,900 $ 3,124,200 POSITION RESOURCES Administration Design and Construction Services Goods and Services Mail Services Procurement Card (pCard) Surplus, Auction and Materials Management (SAMM) Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $3,124,200 reflects a decrease of $233,250 from the Fiscal Year 2013 Adopted Budget. Changes include: Miscellaneous adjustments Decrease in personnel costs Decrease due to transfer of building maintenance budget to General Services Department Total D-137 $ (3,570) (110,710) (118,970) $ (233,250) PROCUREMENT DEPARTMENT MEASURES of PERFORMANCE Ensure professional best practices, to comply with all city, state and federal regulations, and to provide value-added procurement services.  Negotiate added value in at least 20% of the total number of eligible contracts over the City's formal bid threshold  Ensure that a minimum of 25% of commodity and services expenditures through annual requirements contracts to realize the most favorable price and terms  Generate revenue by expanding the National Cooperative Procurement and pCard Programs Ensure high standards of technical expertise and competency of staff.  Achieve a minimum level of 70% professional certification for staff  Participate in a minimum of four outreach events for the local business and contracting communities Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 25% 20% 20% 20% 74% 40% 40% 40% $ 506,496 $ 350,000 $ 682,942 $ 550,000 81% 75% 73% 70% 5 5 5 5 OPERATING PROGRAMS ADMINISTRATION: This program area provides strategic direction and management to the department by planning, coordinating, and implementing procurement operations in accordance with applicable laws, Mayor and Council policy, and the administrative direction of the City Manager. Projected Revenue Sources General Fund $ 605,424 $ 600,340 $ 483,040 $ 559,470 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 479,843 111,357 14,224 $ 605,424 $ 502,360 87,180 10,800 $ 600,340 $ 387,570 89,460 6,010 $ 483,040 $ 464,220 87,810 7,440 $ 559,470 D-138 PROCUREMENT DESIGN and CONSTRUCTION SERVICES: This program area contracts for design and construction services to ensure that all contracts are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 716,236 $ 781,730 $ 686,780 $ 682,970 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 704,947 8,485 2,804 $ 716,236 $ 758,370 18,960 4,400 $ 781,730 $ 639,420 46,560 800 $ 686,780 $ 662,300 16,270 4,400 $ 682,970 GOODS and SERVICES: This program area contracts for all supplies, materials, equipment, and related services to ensure that purchases are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Projected Revenue Sources General Fund National Cooperative Purchasing Fees Program Total $ 480,993 172,173 $ 653,166 $ 678,760 125,000 $ 803,760 $ 673,780 125,000 $ 798,780 $ 660,190 150,000 $ 810,190 Character of Expenditures Salaries and Benefits Services Program Total $ 647,560 5,606 $ 653,166 $ 788,810 14,950 $ 803,760 $ 784,230 14,550 $ 798,780 $ 794,610 15,580 $ 810,190 MAIL SERVICES: This program area provides centralized pick-up and delivery service for interdepartmental and postal mail to City departments. The area also provides for the insertion of business license statements and various other bills. Projected Revenue Sources General Fund $ 283,114 $ 264,010 $ 300,060 $ 280,260 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 207,670 21,534 53,910 -0$ 283,114 $ 198,750 29,460 35,800 -0$ 264,010 $ 217,200 31,720 51,140 17,400 $ 317,460 $ 216,330 29,110 34,820 -0$ 280,260 D-139 PROCUREMENT PROCUREMENT CARD (pCard): This program area manages and administers the City’s pCard (direct credit card purchase) program. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources pCard Program Rebate $ 142,876 $ 125,360 $ 125,650 $ 178,010 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 141,156 1,720 -0$ 142,876 $ 119,450 5,810 100 $ 125,360 $ 119,940 5,710 -0$ 125,650 $ 174,570 3,440 -0$ 178,010 SURPLUS, AUCTION and MATERIALS MANAGEMENT (SAMM): This program area operates the central warehouse and manages an inventory needed for the daily operations. It also provides hazardous material safety information on inventory items; delivers goods on a timely basis; and disposes of City surplus material and equipment by public sale, online auction, donation, or redistribution to departments. SAMM also centrally manages City-wide lost and found. Projected Revenue Sources General Fund $ 748,763 $ 782,250 $ 706,190 $ 613,300 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 477,467 217,448 28,209 25,639 $ 748,763 $ 546,300 226,000 9,950 -0$ 782,250 $ 459,520 225,780 20,890 -0$ 706,190 $ 491,300 110,980 11,020 -0$ 613,300 1.00 1.00 1.00 -01.00 -04.00 1.00 1.00 1.00 -01.00 -04.00 POSITION RESOURCES Administration Director Deputy Director Management Assistant Information Technology Specialist Executive Assistant Administrative Assistant Program Total 1.00 1.00 -01.00 -01.00 4.00 D-140 1.00 1.00 -01.00 -01.00 4.00 PROCUREMENT Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Design and Construction Services Contract Administrator Contract Compliance Officer Principal Contract Officer Senior Contract Officer Administrative Assistant Program Total 1.00 1.00 3.00 2.00 2.00 9.00 1.00 1.00 3.00 2.00 2.00 9.00 1.00 1.00 3.00 2.00 2.00 9.00 1.00 1.00 3.00 1.00 2.00 8.00 Mail Services Office Supervisor Mail Clerk Program Total 1.00 3.00 4.00 1.00 4.00 5.00 1.00 3.00 4.00 1.00 3.00 4.00 Procurement Card (pCard) pCard Manager pCard Coordinator Management Assistant Administrative Assistant Program Total -01.00 1.00 -02.00 -01.00 1.00 -02.00 1.00 1.00 -01.00 3.00 1.00 1.00 -01.00 3.00 Goods and Services Contract Administrator Principal Contract Officer Senior Contract Officer Administrative Assistant Program Total 1.00 3.00 3.00 2.00 9.00 1.00 3.00 3.00 2.00 9.00 1.00 3.00 3.00 2.00 9.00 1.00 3.00 4.00 2.00 10.00 Surplus, Auction and Materials Management (SAMM) SAMM Superintendent Stores Superintendent SAMM Supervisor Stores Supervisor SAMM Specialists Surplus Specialist Administrative Assistant Senior Storekeeper Program Total -01.00 -01.00 -01.00 1.00 5.00 9.00 -01.00 -01.00 -01.00 1.00 4.00 8.00 1.00 -02.00 -04.00 -01.00 -08.00 1.00 -02.00 -04.00 -01.00 -08.00 37.00 37.00 37.00 37.00 Department Total D-141 D-142 OFFICE of the PUBLIC DEFENDER OPERATING: POSITION TOTAL: FINANCING PLAN $ 3,157,720 34.00 PROGRAM ALLOCATION Public Defender 100% General Fund 100% D-143 D-144 OFFICE of the PUBLIC DEFENDER MISSION STATEMENT: To provide quality, diligent and ethical representation of indigent defendants entitled to appointed counsel in Tucson City Court and to protect and defend the rights guaranteed us by the United States and Arizona Constitutions. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 35.00 35.00 34.00 34.00 TOTAL BUDGET Operating $ 2,725,022 $ 3,086,390 $ 2,994,650 $ 3,157,720 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,498,000 155,888 71,134 $ 2,725,022 $ 2,825,030 190,470 70,890 $ 3,086,390 $ 2,733,290 200,570 60,790 $ 2,994,650 $ 2,904,370 189,630 63,720 $ 3,157,720 FUNDING SOURCES General Fund $ 2,725,022 $ 3,086,390 $ 2,994,650 $ 3,157,720 POSITION RESOURCES Public Defender SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $3,157,720 reflects an increase of $71,330 from the Fiscal Year 2013 Adopted Budget. Changes include: Personnel costs Decrease in public liability Decrease in printing requirements Total $ 79,340 (840) (7,170) $ 71,330 DEPARTMENT MEASURES of PERFORMANCE Provide representation in a cost-effective manner.  Average cost per docket/case  Number of defendants  Approximate number of dockets/cases closed  Approximate number of defendants seen at Video Court that are represented by the Public Defender's Office $ 210 5,874 12,176 $ 276 5,596 11,192 $ 276 5,596 11,192 $ 267 5,600 12,000 1,500 1,346 1,346 1,400 D-145 OFFICE of the PUBLIC DEFENDER OPERATING PROGRAMS Public Defender: This program area was established as a cost-effective alternative to the use of contract attorneys. The office provides legal representation independent from the Criminal Division of the City Attorney’s Office. The Office of the Public Defender is staffed by 21 attorneys and 13 support positions. Projected Revenue Sources General Fund Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 2,725,022 $ 3,086,390 $ 2,994,650 $ 3,157,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,498,000 155,888 71,134 $ 2,725,022 $ 2,825,030 190,470 70,890 $ 3,086,390 $ 2,733,290 200,570 60,790 $ 2,994,650 $ 2,904,370 189,630 63,720 $ 3,157,720 POSITION RESOURCES Public Defender Chief Public Defender Deputy Public Defender Public Defender Supervisor Public Defender Management Assistant Law Clerk Legal Secretary Administrative Assistant Litigation Support Clerk Customer Service Representative Customer Service Clerk Program Total Department Total 1.00 1.00 8.00 12.00 -03.00 5.00 1.00 -02.00 2.00 35.00 1.00 1.00 8.00 12.00 -03.00 5.00 1.00 -02.00 2.00 35.00 1.00 -08.00 12.00 1.00 3.00 5.00 1.00 1.00 -02.00 34.00 1.00 -08.00 12.00 1.00 3.00 5.00 1.00 1.00 -02.00 34.00 35.00 35.00 34.00 34.00 D-146 TRANSPORTATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 128,395,600 143,226,100 $ 271,621,700 282.00 MANAGEMENT SERVICES ENGINEERING PARKWISE PLANNING PUBLIC TRANSIT LIABILITY STREETS and TRAFFIC MAINTENANCE SUN LINK SUN TRAN SUN VAN TRAFFIC ENGINEERING TRANSIT SERVICES FINANCING PLAN PROGRAM ALLOCATION Sun Van 13% Highway User Revenue Fund 12% Capital Improvement Program 53% Sun Tran 46% Other* 5% Other* 19% Mass Transit Fund 15% Streets and Traffic Maintenance 22% Mass Transit Fund: General Fund 15% *Other includes: ParkWise Fund (2%), General Fund (1%), Other Federal Grants (1%), Self Insurance Internal Service Fund (1%), Capital Improvement Fund (<1%), and Regional Transportation Authority Fund (<1%). *Other includes: ParkWise (4%), Sun Link (4%), Engineering (2%), Management Services (2%), Public Transit Liability (2%), Traffic Engineering (2%), Transit Services (2%), and Planning (1%). D-147 D-148 TRANSPORTATION1 MISSION STATEMENT: To create, maintain, and operate a safe and reliable system for the movement of people throughout our community with the highest quality transportation services, programs, and facilities. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 16.00 68.50 15.00 13.50 153.75 18.00 7.00 291.75 16.00 68.00 15.00 13.00 150.00 17.00 3.00 282.00 14.00 67.00 14.00 13.00 151.00 17.00 5.00 281.00 17.00 67.00 14.00 13.00 149.00 17.00 5.00 282.00 TOTAL BUDGET Operating Capital Total Department $ 107,510,494 91,445,796 $ 198,956,290 $ 130,729,330 180,768,260 $ 311,497,590 $ 127,720,360 133,187,560 $ 260,907,920 $ 128,395,600 143,226,100 $ 271,621,700 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Contracted Labor Total Operating Budget Capital Improvement Program Total Department $ 16,994,805 27,025,294 19,043,685 1,234,825 -043,211,885 $ 107,510,494 91,445,796 $ 198,956,290 $ 18,416,540 41,788,160 21,827,380 81,500 1,432,700 47,183,050 $ 130,729,330 180,768,260 $ 311,497,590 $ 18,094,840 40,783,380 21,191,120 956,500 1,432,700 45,261,820 $ 127,720,360 133,187,560 $ 260,907,920 $ 18,326,400 34,520,260 22,636,600 2,723,900 1,392,650 48,795,790 $ 128,395,600 143,226,100 $ 271,621,700 $ $ $ $ POSITION RESOURCES Management Services Engineering ParkWise Planning Streets and Traffic Maintenance Traffic Engineering Transit Services Department Total FUNDING SOURCES General Fund Capital Improvements Fund Highway User Revenue Fund Internal Service Fund: Self Insurance Mass Transit Fund Mass Transit Fund: General Fund Transfer2 Other Federal Grants Fund ParkWise Fund1 Regional Transportation Authority Total Operating Revenues Capital Improvement Program3 Total Department 1,097,741 50,000 29,633,684 2,251,116 32,349,384 37,491,523 1,917,479 2,427,021 292,546 $ 107,510,494 91,445,796 $ 198,956,290 1All 7,142,550 50,000 42,310,630 850,000 34,825,600 38,383,190 1,378,400 4,024,810 1,764,150 $ 130,729,330 180,768,260 $ 311,497,590 7,224,230 50,000 39,173,990 1,350,000 34,216,320 39,613,730 717,160 3,678,510 1,696,420 $ 127,720,360 133,187,560 $ 260,907,920 2,184,600 50,000 33,145,430 2,200,000 41,912,760 41,353,440 1,409,770 5,704,600 435,000 $ 128,395,600 143,226,100 $ 271,621,700 totals reflect the consolidation of ParkWise with Transportation during Fiscal Year 2013. total Fiscal Year 2014 General Fund budgeted for the mass transit system is $42,733,040. There is $41,353,440 in the operating budget and $1,379,600 in the capital improvement program. 3The capital improvement program includes General Fund invested in the mass transit system: Fiscal Year 2012 actual: $325,975, Fiscal Year 2013 adopted budget: $2,047,600 and Fiscal Year 2013 estimated: $1,554,770. 2The D-149 TRANSPORTATION SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $128,395,600 reflects a decrease of $2,333,730 from the Fiscal Year 2013 adopted budget. Changes includes: Increase in Mass Transit fund to accommodate Sun Van paratransit service demand combined with federal funding to grant sub-recipients Increased costs due to the addition of the Sun Link system, primarily due to management contract services and public liability reserve contribution Increased costs for ParkWise, primarily due to meter and garage equipment Increased costs for public liability insurance, primarily due to the Sun Link system Increased costs for federally funded sign panel upgrades Increased costs for streets and traffic maintenance vehicles Increased costs for engineering equipment and vehicles Reduced ParkWise debt service Personnel costs Reduction in Regional Transportation Authority funding for the bicycle lane restriping program Reduced operating costs for the pavement preservation program. The 2014 Proposition 409 Streets Program budget is in the capital improvement program. Total $ 4,816,440 4,516,690 1,895,650 1,350,000 658,700 500,000 76,500 (40,050) (90,140) (1,117,520) (14,900,000) $ (2,333,730) DEPARTMENT MEASURES of PERFORMANCE Provide regional fixed-route bus service.  Number of buses  Number of annual passenger trips (000s)  Annual passenger revenue ($000s)   Total miles (000s)  Cost per mile  Revenue per mile  Maintain a SunTran farebox recovery ratio that is above the national average of 18% for cities with a population of 200,000 - 1 million and strive for a target ratio of 25%.  Provide paratransit services to persons with disabilities who cannot use Sun Tran.  Number of vans  Number of scheduled passenger trips (000s)  Miles of service provided (000s) Design and construct capital improvement projects and oversee the resurfacing of major streets.  Number of capital projects  Number of streets lane miles resurfaced  Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 240 19,971 252 20,240 253 21,165 253 22,656 $ 13,000 9,060 $ 6.08 $ 1.43 $ 13,296 9,685 $ 5.97 $ 1.37 $ 13,774 9,450 $ 6.07 $ 1.46 $ 14,500 9,639 $ 6.18 $ 1.50 24% 25% 24% 24% 125 506 125 522 127 560 129 588 4,146 4,229 4,374 4,489 32 16 26 32 65 42 55 38 D-150 TRANSPORTATION Department Measures of Performance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 48% 48% 35% 41% 1456 1,361 1,350 1,625 1,563 1,435 1,455 1,530 Strive to achieve optimum cost recovery in the residential parking program. 44% 50% 47% 50% Resolve 90% of parking garage maintenance issues within two days of request for service. 90% 90% 90% 90% Maintain collector and arterial streets, traffic signals, and street lights. Roadway conditions are based on the Pavement Condition Index (PCI) set by the Army Corps of Engineers or the Pavement Surface Evaluation and Rating (PASER) system developed at the University of Wisconsin.  Percent of major city streets meeting a good or better condition rating  Number of traffic signal trouble calls  Number of streetlight trouble calls OPERATING PROGRAMS MANAGEMENT SERVICES: This program area coordinates, supervises, and performs administrative functions to ensure the efficient and successful operation of the department. Projected Revenue Sources General Fund General Fund: Use of Property Highway User Revenue Fund Program Total $ 542,627 26,121 3,094,020 $ 3,662,768 $ 806,500 90,000 1,384,080 $ 2,280,580 $ 748,560 90,000 1,326,750 $ 2,165,310 780,900 90,000 1,406,060 $ 2,276,960 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,230,406 2,399,044 33,318 $ 3,662,768 $ 1,637,760 615,120 27,700 $ 2,280,580 $ 1,528,990 615,010 21,310 $ 2,165,310 $ 1,641,860 607,080 28,020 $ 2,276,960 D-151 $ TRANSPORTATION ENGINEERING: This program area designs and constructs improvements to the city’s roadways and flood control system, manages the use of and access to public rights-of-way, and protects life and property from flood hazards. Actual FY 2012 Projected Revenue Sources General Fund Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Program Total $ 2,623,934 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,971,521 534,266 118,147 -0$ 2,623,934 $ 211,464 2,369,116 43,354 $ Adopted FY 2013 Estimated FY 2013 249,400 2,736,820 40,000 $ Adopted FY 2014 385,100 3,297,590 40,160 $ 248,210 2,857,290 40,000 $ 3,026,220 $ 3,722,850 $ 3,145,500 $ 2,400,350 516,380 104,990 4,500 $ 3,026,220 $ 2,959,310 653,890 105,150 4,500 $ 3,722,850 $ 2,454,970 486,140 123,390 81,000 $ 3,145,500 PARKWISE: ParkWise provides a parking management program that enhances quality of life, stimulates the economic development within the area defined by the City Center Strategic Vision Plan, and efficiently and creatively utilizes parking resources to improve overall accessibility and environment of the region. During the beginning of Fiscal Year 2013, the program was organizationally made part of the Transportation Department upon transfer of oversight from the General Services Department. Projected Revenue Sources Hooded Meter Fee Miscellaneous Revenues Parking Meter Collections Parking Revenues Parking Violations ParkWise Fund Rents and Leases Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service1 Program Total 1 $ 15,024 625 445,587 1,278,122 436,002 -0251,661 $ 2,427,021 $ 25,000 500 849,610 1,869,430 990,000 -0290,270 $ 4,024,810 $ 19,200 6,000 717,000 1,793,200 804,790 105,320 233,000 $ 3,678,510 $ $ $ $ $ 744,534 1,612,866 69,621 -0-0$ 2,427,021 985,650 1,428,690 145,770 32,000 1,432,700 $ 4,024,810 Prior to Fiscal Year 2013, Debt Service for ParkWise was located in Non-Departmental. D-152 799,130 1,362,730 51,950 32,000 1,432,700 $ 3,678,510 15,000 -0908,700 1,931,630 754,000 1,887,900 207,370 $ 5,704,600 809,840 1,534,860 79,350 1,887,900 1,392,650 $ 5,704,600 TRANSPORTATION PLANNING: This program area manages the design of major transportation corridor projects. It coordinates, supervises, and implements projects that integrate transportation and land-use planning for community enhancement, transportation efficiencies, and multi-modal connectivity. Actual FY 2012 Projected Revenue Sources General Fund Federal Highway Administration Grants Highway User Revenue Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 47,565 142,396 887,903 $ 1,077,864 $ 46,650 178,400 1,012,090 $ 1,237,140 $ 46,390 69,340 1,090,230 $ 1,205,960 $ $ $ $ $ 986,270 208,090 39,820 $ 1,234,180 824,169 211,438 42,257 $ 1,077,864 949,100 248,720 39,320 $ 1,237,140 45,710 150,000 1,038,470 $ 1,234,180 941,880 226,260 37,820 $ 1,205,960 PUBLIC TRANSIT LIABILITY: This program area pays the liability and property losses incurred by Sun Tran, Sun Van and Sun Link that are not covered by purchased insurance policies. Projected Revenue Sources Internal Service Fund: Self Insurance $ 2,251,116 $ 850,000 $ 1,350,000 $ 2,200,000 Character of Expenditures Services $ 2,251,116 $ 850,000 $ 1,350,000 $ 2,200,000 STREETS and TRAFFIC MAINTENANCE: This program area maintains the streets, median island landscaping, alleyways, and drainage ways to ensure safe driving surfaces, decrease the potential for flooding, and control dust. The program also manages the maintenance and inspection of street lights, traffic signs, traffic signals, and roadway markings to ensure the safe and efficient movement of people, traffic, and goods. Projected Revenue Sources General Fund General Fund: Restricted Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 168,041 101,923 1,505,034 21,573,048 118,025 $ 23,466,071 $ 5,849,300 100,700 450,000 35,524,730 60,000 $ 41,984,730 $ 5,853,480 100,700 391,240 31,809,550 60,000 $ 38,214,970 $ $ 10,379,089 8,428,607 3,423,550 1,234,825 $ 23,466,071 $ 10,682,670 26,278,340 4,978,720 45,000 $ 41,984,730 $ 10,253,590 23,331,520 4,479,860 150,000 $ 38,214,970 $ 10,678,940 13,703,550 2,819,520 545,000 $ 27,747,010 D-153 919,080 100,700 509,770 26,137,460 80,000 $ 27,747,010 TRANSPORTATION SUN LINK: Sun Link provides a four-mile streetcar system with a route that serves the University of Arizona and the Downtown business district. The service will operate seven days a week starting in Fiscal Year 2015. Actual FY 2012 Projected Revenue Sources Mass Transit Fund: Regional Transportation Authority Character of Expenditures Services Supplies Contracted Labor Program Total Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ -0- $ -0- $ 976,030 $ 4,516,690 $ -0-0-0-0- $ -0-0-0-0- $ 729,660 63,380 182,990 $ 976,030 $ 2,546,540 260,000 1,710,150 $ 4,516,690 $ $ SUN TRAN: Sun Tran provides a fixed-route bus service for the Tucson metropolitan region. The system operates seven days per week. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: User Fees Other Federal Grants Fund Program Total $ 26,047,566 5,713,617 6,313,332 $ 26,399,400 6,874,000 9,409,300 $ 27,725,540 6,337,580 8,325,630 $ 28,090,010 5,464,040 10,503,150 16,722,871 269,492 $ 55,066,878 15,286,100 700,000 $ 58,668,800 14,761,150 200,000 $ 57,349,900 15,532,600 -0$ 59,589,800 Character of Expenditures Services Supplies Equipment Contracted Labor Program Total $ 7,475,692 13,284,853 -034,306,333 $ 55,066,878 $ 6,334,500 14,259,710 -038,074,590 $ 58,668,800 $ 6,812,540 14,194,150 770,000 35,573,210 $ 57,349,900 $ 7,328,440 15,377,680 210,000 36,673,680 $ 59,589,800 SUN VAN: Sun Van provides paratransit services by appointment that are comparable to Sun Tran’s fixed-route bus service and are in accordance with the Americans with Disabilities Act (ADA). The program gives persons with disabilities access to employment, shopping, services, community agencies, and events. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: User Fees Program Total $ 10,686,782 1,217,010 1,050,375 $ 11,397,410 700,000 1,300,100 $ 11,391,810 1,100,000 1,493,790 $ 12,651,650 1,097,000 2,033,440 652,063 $ 13,606,230 752,100 $ 14,149,610 778,140 $ 14,763,740 1,197,160 $ 16,979,250 D-154 TRANSPORTATION Sun Van (Continued) Character of Expenditures Services Supplies Contracted Labor Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 2,786,714 1,913,964 8,905,552 $ 13,606,230 $ 2,969,260 2,071,890 9,108,460 $ 14,149,610 $ 3,213,650 2,044,470 9,505,620 $ 14,763,740 $ 3,591,450 2,975,840 10,411,960 $ 16,979,250 TRAFFIC ENGINEERING: This program area designs, constructs, and monitors transportation, traffic and transit systems, and implements neighborhood traffic calming features, such as speed humps, that promote safer neighborhoods. Projected Revenue Sources Capital Agreements Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Regional Transportation Authority Fund Program Total 292,546 $ 1,891,321 1,764,150 $ 3,417,060 1,696,420 $ 3,352,710 435,000 $ 2,821,150 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,302,292 456,416 132,613 $ 1,891,321 $ 1,330,170 1,905,400 181,490 $ 3,417,060 $ 1,249,830 1,927,640 175,240 $ 3,352,710 $ 1,247,620 733,340 840,190 $ 2,821,150 $ 50,000 557 1,548,218 -0- $ 50,000 50,000 1,538,060 14,850 $ 50,000 56,580 1,531,170 18,540 $ 50,000 750,000 1,586,150 -0- TRANSIT SERVICES: This program area administers and coordinates the activities of the public transportation system, which includes Sun Tran, a fixed-route bus service, and Van Tran, a paratransit service for persons with disabilities. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: Use of Property Mass Transit Fund: User Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 757,175 421,747 -0- 586,380 384,000 -0- $ 496,380 234,000 90,000 $ 258,369 -0$ 1,437,291 -0120,000 $ 1,090,380 -0120,000 $ 940,380 250,000 -0$ 2,180,460 $ $ $ 362,110 560,480 17,790 $ 940,380 $ 542,794 869,135 25,362 $ 1,437,291 D-155 $ 430,840 641,750 17,790 $ 1,090,380 611,780 1,228,680 90,000 506,900 1,580,770 92,790 $ 2,180,460 TRANSPORTATION POSITION RESOURCES Management Services Director Deputy/Assistant Director Research Assistant Special Projects Transportation Administrator Human Resources Manager Management Coordinator Transit Services Coordinator Transportation Program Coordinator Transportation Public Information Officer Staff Assistant Management Analyst Executive Assistant Office Supervisor Secretary Program Total Engineering Transportation Administrator City Surveyor Engineering Manager Civil Engineer Engineering Project Manager Engineering Support Section Supervisor Environmental Project Coordinator Landscape Architect Transportation Program Coordinator Management Assistant Senior Engineering Associate Community Services/Neighborhood Resource Project Coordinator Construction Inspection Supervisor Engineering Associate Lead Construction Inspector Lead Construction Materials Inspector Construction Inspector Construction Materials Inspector Environmental Inspector Senior Engineering Technician Survey Crew Chief Engineering Permit and Code Inspector Survey Instrument Technician Administrative Assistant Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 1.00 2.00 -01.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 16.00 1.00 1.00 1.00 2.00 -01.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 16.00 1.00 1.00 1.00 1.00 -01.00 -02.00 1.00 2.00 1.00 1.00 -02.00 14.00 1.00 2.00 1.00 1.00 1.00 1.00 -02.00 1.00 3.00 1.00 1.00 -02.00 17.00 1.00 1.00 2.00 1.00 4.50 -01.00 1.00 2.00 1.00 4.00 1.00 1.00 1.00 2.00 1.00 4.00 -01.00 1.00 2.00 1.00 4.00 1.00 1.00 1.00 2.00 1.00 4.00 1.00 -01.00 2.00 1.00 3.00 1.00 1.00 1.00 2.00 1.00 4.00 1.00 -01.00 2.00 1.00 3.00 1.00 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 D-156 TRANSPORTATION Engineering (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Customer Service Representative Secretary Survey Technician Customer Service Clerk Program Total 1.00 2.00 5.00 2.00 68.50 1.00 2.00 5.00 2.00 68.00 1.00 2.00 5.00 2.00 67.00 1.00 2.00 5.00 2.00 67.00 ParkWise ParkWise Program Administrator ParkWise Operations Manager Staff Assistant Lead Parking Service Agent Parking Services Supervisor Administrative Assistant Parking Services Agent Customer Service Representative Senior Account Clerk Program Total 1.00 1.00 1.00 -02.00 -08.00 2.00 -015.00 1.00 1.00 1.00 -02.00 -08.00 2.00 -015.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.00 1.00 14.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.00 1.00 14.00 Planning Transportation Administrator Information Technology Manager Project Manager Transportation Program Coordinator Lead Planner Senior Engineering Technician Planner Executive Assistant Geographic Information System Technician Administrative Assistant Program Total 1.00 1.00 5.00 1.00 1.00 3.50 -0-0-01.00 13.50 1.00 1.00 5.00 1.00 -03.00 1.00 -0-01.00 13.00 1.00 1.00 3.00 1.00 2.00 3.00 -01.00 1.00 -013.00 1.00 1.00 3.00 1.00 2.00 3.00 -01.00 1.00 -013.00 Streets and Traffic Maintenance Transportation Administrator Transportation Superintendent Transportation Program Coordinator Lead Management Analyst Management Assistant Street Maintenance Supervisor Senior Engineering Associate Safety Specialist Electronics Technician Supervisor High Voltage Electrician Supervisor Electronic Technician Engineering Associate Lead High Voltage Electrician Cement Mason Equipment Operation Specialist 1.00 2.50 1.00 1.00 1.00 10.50 1.00 1.00 1.00 2.00 6.00 2.00 8.00 4.00 9.50 1.00 2.00 1.00 1.00 1.00 10.00 1.00 1.00 1.00 2.00 6.00 2.00 8.00 4.00 8.00 1.00 2.00 1.00 1.00 1.00 10.00 1.00 1.00 1.00 2.00 6.00 2.00 8.00 4.00 8.00 1.00 3.00 1.00 1.00 1.00 9.00 1.00 1.00 1.00 2.00 6.00 2.00 8.00 4.00 7.00 D-157 TRANSPORTATION Streets and Traffic Maintenance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 High Voltage Electrician Lead Traffic Control Technician Senior Engineering Technician Street Maintenance Crew Leader Streets Inspector and Compliance Specialist Welder Construction Maintenance Worker Heavy Equipment Operator Sign Painter Traffic Control Technician Account Clerk Supervisor Administrative Assistant Customer Service Representative Secretary Senior Account Clerk Senior Storekeeper Senior Street Maintenance Worker Senior Trades Helper Program Total 1.00 10.00 0.50 15.00 6.00 1.00 5.00 39.25 1.00 2.00 1.00 1.00 3.00 0.50 3.00 1.00 10.00 2.00 153.75 1.00 10.00 -015.00 6.00 1.00 5.00 40.00 1.00 2.00 1.00 1.00 3.00 -03.00 1.00 9.00 2.00 150.00 1.00 10.00 -013.00 6.00 1.00 5.00 39.00 1.00 2.00 1.00 1.00 4.00 -03.00 1.00 11.00 3.00 151.00 1.00 10.00 -013.00 6.00 1.00 5.00 38.00 1.00 2.00 1.00 1.00 4.00 -03.00 1.00 11.00 3.00 149.00 Traffic Engineering Engineering Project Manager Transportation Program Coordinator Management Assistant Senior Engineering Associate Systems Engineer Electronics Technician Traffic Engineering Technician Supervisor Traffic Engineering Technician Administrative Assistant Customer Service Representative Customer Service Clerk Program Total 2.00 1.00 0.50 1.00 1.00 1.50 2.00 6.00 1.50 1.00 0.50 18.00 2.00 1.00 -01.00 1.00 1.00 2.00 6.00 1.50 1.00 0.50 17.00 2.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.50 1.00 0.50 17.00 2.00 1.00 -01.00 1.00 1.00 1.00 7.00 1.50 1.00 0.50 17.00 -0-02.00 3.00 2.00 7.00 -0-02.00 -01.00 3.00 1.00 1.00 2.00 -01.00 5.00 1.00 1.00 2.00 -01.00 5.00 291.75 282.00 281.00 282.00 Transit Services Transportation Administrator Transit Services Coordinator Transportation Eligibility Specialist Customer Service Representative Secretary Program Total Department Total D-158 TUCSON CITY GOLF OPERATING: POSITION TOTAL: $ 6,562,590 68.00 ADMINISTRATION CONCESSIONS MAINTENANCE PRO SHOPS PROGRAM ALLOCATION FINANCING PLAN Golf Course Fund 100% Maintenance 65% Pro Shops 24% Administration 8% Concessions 3% D-159 D-160 TUCSON CITY GOLF MISSION STATEMENT: To strive to provide municipal golfers with the best possible golfing experience through the provision of well-maintained golf courses and outstanding customer service. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 5.00 31.50 27.25 63.75 4.00 38.75 25.25 68.00 4.00 38.75 25.25 68.00 4.00 32.00 32.00 68.00 TOTAL BUDGET Operating $ 6,984,693 $ 6,557,380 $ 6,338,350 $ 6,562,590 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Department Total $ 3,300,107 2,017,748 1,485,719 15,540 165,579 $ 6,984,693 $ 2,929,610 1,828,100 1,448,090 144,860 206,720 $ 6,557,380 $ 2,993,450 1,901,560 1,317,870 122,000 3,470 $ 6,338,350 $ 2,955,500 1,927,850 1,445,240 234,000 -0$ 6,562,590 FUNDING SOURCES Tucson Golf Enterprise Fund $ 6,984,693 $ 6,557,380 $ 6,338,350 $ 6,562,590 POSITION RESOURCES Administration Maintenance Pro Shops Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $6,562,590 reflects an increase of $5,210 from the Fiscal Year 2013 Adopted Budget. Changes include: $ 99,750 89,140 25,890 (2,850) (206,720) $ 5,210 Anticipated increase in the cost of utilities Purchase of replacement golf carts Personnel costs Reduction in miscellaneous supply purchases Debt service decrease due to the transfer of debt to the General Fund Total DEPARTMENT MEASURES of PERFORMANCE Provide five municipal golf courses and four driving ranges for the enjoyment and recreation of the public. Total rounds of golf (18-hole equivalent). 180,674 D-161 197,320 185,910 190,840 TUCSON CITY GOLF Department Measures of Performance (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Provide operations support, customer service, golf lessons, and merchandise sales at the four golf course pro shops.  Hours of golf lessons  Revenue from driving ranges  Revenue from pro shops 700 $ 554,412 $ 795,635 790 $ 701,160 $ 572,410 740 $ 597,920 $ 835,040 760 $ 621,840 $ 843,540 Provide opportunities for junior golf play.  Number of junior card holders  Total rounds of junior golf 1,030 5,558 1,100 5,630 990 3,870 940 3,480 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for Tucson City Golf by ensuring that direction and policies of the City, as well as of the Parks and Recreation Department, are followed. This area forecasts future golf play and revenues in order to develop and manage its budget and provides administrative and clerical support. Other administrative functions include payroll, accounts payable, records maintenance, and contract management. Projected Revenue Sources Tucson Golf Enterprise Fund $ 742,618 $ 668,800 $ 550,070 $ 552,760 Character of Expenditures Salaries and Benefits Services Supplies Debt Service Program Total $ 504,470 53,527 19,042 165,579 $ 742,618 $ 385,580 58,300 18,200 206,720 $ 668,800 $ 467,790 60,610 18,200 3,470 $ 550,070 $ 464,590 69,970 18,200 -0$ 552,760 CONCESSIONS: This program area provides high quality food and beverage service at a value to golfers and guests, both on-course and in each golf facility’s clubhouse. Currently, these services are contracted to an outside vendor. This program area also hosts seminars, luncheons, dinners, banquets and parties for both golf and non-golf events and groups. Projected Revenue Sources Tucson Golf Enterprise Fund $ 227,483 $ 204,090 $ 204,760 $ 223,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 52,742 174,741 -0$ 227,483 $ $ $ D-162 -0194,090 10,000 $ 204,090 -0194,760 10,000 $ 204,760 -0213,440 10,000 $ 223,440 TUCSON CITY GOLF MAINTENANCE: This program area ensures that golfers are provided the best possible turf and golf course conditions with the resources available. This is accomplished by appropriate training and oversight of staff; responsible upkeep and repairs of turf maintenance equipment; adhering to proven methods of horticulture; and management of the golf cart fleet. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Tucson Golf Enterprise Fund $ 4,572,658 $ 4,264,140 $ 4,197,440 $ 4,241,210 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,740,432 1,609,446 1,207,240 15,540 $ 4,572,658 $ 1,614,970 1,347,570 1,156,740 144,860 $ 4,264,140 $ 1,560,090 1,430,580 1,084,770 122,000 $ 4,197,440 $ 1,428,260 1,411,520 1,167,430 234,000 $ 4,241,210 PRO SHOPS: This program area manages public, club and tournament golf play at the four golf facilities. Its functions include booking tee times, selling tickets, renting golf carts, monitoring play and overseeing driving range use. The program also operates a retail outlet at each golf facility stocking a variety of golf balls, shoes, hats, mens’ and ladies’ golf wear and other golf merchandise. Golf lessons and custom club-fitting are also provided by this program through a contractor. Projected Revenue Sources Tucson Golf Enterprise Fund $ 1,441,934 $ 1,420,350 $ 1,386,080 $ 1,545,180 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,002,463 180,034 259,437 $ 1,441,934 $ 929,060 228,140 263,150 $ 1,420,350 $ 965,570 215,610 204,900 $ 1,386,080 $ 1,062,650 232,920 249,610 $ 1,545,180 1.00 -01.00 1.00 1.00 4.00 1.00 -01.00 1.00 1.00 4.00 POSITION RESOURCES Administration Deputy Director of Parks and Recreation Golf Administrator Golf Course Operations Superintendent Administrative Assistant Customer Service Representative Program Total 1.00 1.00 1.00 1.00 1.00 5.00 D-163 1.00 -01.00 1.00 1.00 4.00 TUCSON CITY GOLF Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Maintenance Parks and Golf Area Supervisor Parks Equipment Mechanic Trade Specialist Parks Equipment Mechanic (Hourly) Trade Specialist (Hourly) Fleet Service Technician (Hourly) Parks Maintenance Worker General Maintenance Trainee/Worker (Hourly) Program Total 8.00 7.00 7.00 -0-0-09.50 -031.50 4.00 5.00 5.00 -0-0-024.75 -038.75 4.00 5.00 5.00 2.00 0.75 0.50 3.00 11.75 32.00 4.00 5.00 5.00 2.00 0.75 0.50 3.00 11.75 32.00 Pro Shop Golf Professional Supervisor Golf Professional Senior Assistant Golf Professional Assistant Golf Professional Senior Cashier Cashier Custodian Golf Host (Hourly) General Maintenance Trainee/Worker (Hourly) Program Total 1.00 2.00 3.00 2.00 -02.50 2.00 11.25 3.50 27.25 2.00 1.00 1.00 1.00 2.25 3.00 2.00 11.00 2.00 25.25 2.00 1.00 -02.00 1.50 5.50 3.75 13.25 3.00 32.00 2.00 1.00 -02.00 1.50 5.50 3.75 13.25 3.00 32.00 63.75 68.00 68.00 68.00 Department Total D-164 TUCSON CONVENTION CENTER OPERATING: POSITION TOTAL: $ 5,742,120 44.50 ADMINISTRATION EVENTS and HOSPITALITY OPERATIONS FINANCING PLAN PROGRAM ALLOCATION Operations 69% Tucson Convention Center Fund 60% Administration 22% *Other <1% General Fund Transfer 39% Events and Hospitality 9% *Other includes Civic Contributions (<1%). D-165 D-166 TUCSON CONVENTION CENTER MISSION STATEMENT: To embody the hospitality of Tucson and to contribute to its economic vitality via a strong commitment to customer service and an appreciation for the community’s cultural diversity, thereby providing quality convention, meeting, and entertainment facilities and services to both local residents and out-oftown guests. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 3.50 19.00 24.50 47.00 3.50 18.50 21.50 43.50 3.50 18.50 21.50 43.50 5.50 20.50 18.50 44.50 TOTAL BUDGET Operating Capital Department Total $ 5,509,157 13,901 $ 5,523,058 $ 5,557,760 1,000,000 $ 6,557,760 $ 5,953,750 1,000,000 $ 6,953,750 $ 5,742,120 -0$ 5,742,120 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 1,953,907 3,411,580 143,670 -0$ 5,509,157 13,901 $ 5,523,058 $ 2,340,580 3,100,210 116,970 -0$ 5,557,760 1,000,000 $ 6,557,760 $ 2,172,270 3,425,410 159,990 196,080 $ 5,953,750 1,000,000 $ 6,953,750 $ 2,484,510 3,109,750 147,860 -0$ 5,742,120 -0$ 5,742,120 FUNDING SOURCES General Fund Transfer Tucson Convention Center Fund Civic Contribution Fund Operating Total Capital Improvement Program Department Total $ 1,917,247 3,559,801 32,109 $ 5,509,157 13,901 $ 5,523,058 $ 2,095,760 3,457,000 5,000 $ 5,557,760 1,000,000 $ 6,557,760 $ 2,091,070 3,423,590 439,090 $ 5,953,750 1,000,000 $ 6,953,750 $ 2,221,040 3,491,080 30,000 $ 5,742,120 -0$ 5,742,120 POSITION RESOURCES Events and Hospitality Finance Operations Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $5,742,120 reflects an increase of $184,360 from the Fiscal Year 2013 Adopted Budget. Changes include: Personnel costs and benefits Equipment, printing, and advertising Increased capacity for fireworks donations Miscellaneous professional services Increase in public liability Decrease in maintenance costs Total $ 143,930 45,170 25,000 25,000 10,230 (64,970) $ 184,360 D-167 TUCSON CONVENTION CENTER DEPARTMENT MEASURES of PERFORMANCE Provide quality space and event services for use of the arena, music hall, Leo Rich Theatre, exhibition, meeting and ballroom space.  Number of attendees at events  Types of events booked in the arena Concerts  Family events  Sporting events  Other - graduations, trade shows, religious  Types of events booked in the music hall  Concerts  Graduations/meetings  Performing arts  Types of events booked in the Leo Rich Theatre  Concerts/theater  Meetings  Types of events booked in the exhibition halls, meeting and ballroom space  Convention/Trade  Meeting/Ballroom/Education Create economic catalyst for downtown Tucson through sales and rental tax collected from events as well as sales tax for food and beverage from the attraction of convention visitors and local community members. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 578,670 653,000 653,000 600,000 8 28 209 16 12 30 120 80 8 30 200 16 10 30 210 20 11 26 42 12 25 195 12 25 40 12 30 30 29 49 65 35 25 50 40 55 109 64 150 150 120 60 120 70 $ 656,800 $ 635,000 $ 635,000 $ 675,000 D-168 TUCSON CONVENTION CENTER OPERATING PROGRAMS ADMINISTRATION: This program area plans, coordinates and provides analytical fiscal support; maintains accurate accounting systems; and financially administers event support services. Manages all parking functions for multiple events and venues and is responsible for cash handling of all parking fee collections. Provides quality promoter and guest experiences by managing all ticketing functions including responsibility of the ticketing fund handling. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Transfer Box Office Fees Event Ticket Rebates Facility Fees Outside Contracts Parking Fees Program Total $ 550,005 122,824 115,887 99,788 25,728 238,363 $ 1,152,595 $ 555,690 140,000 140,000 146,360 50,000 212,500 $ 1,244,550 $ 647,450 130,000 120,000 138,600 50,000 212,500 $ 1,298,550 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 971,703 165,954 14,938 $ 1,152,595 $ 1,092,330 138,820 13,400 $ 1,244,550 $ 1,109,410 169,110 20,030 $ 1,298,550 $ 1,120,860 146,730 19,230 $ 1,286,820 609,690 135,000 140,000 145,200 38,180 218,750 $ 1,286,820 EVENTS and HOSPITALITY: This program area provides event management and coordinates all events to include service provider contracts and ensure a quality guest experience. Staff conducts site visits, tours and works collaboratively with the Metropolitan Tucson Convention and Visitors Bureau to attract a wide variety of local and national revenue-generating events. Projected Revenue Sources General Fund Transfer Catering and Concessions Novelty Sales Program Total $ 54,468 131,025 38,190 $ 223,683 $ 140,720 128,060 27,000 $ 295,780 $ 122,250 131,100 27,000 $ 280,350 $ 358,440 133,000 30,000 $ 521,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 157,414 65,711 558 $ 223,683 $ 260,540 34,740 500 $ 295,780 $ 262,200 17,730 420 $ 280,350 $ 456,130 55,090 10,220 $ 521,440 D-169 TUCSON CONVENTION CENTER OPERATIONS: This program area provides event set-up and maintenance for all events, including responsibility for ice set-ups and all buildings. The area also supports events requiring staging and theatrical services and oversees all arena and music hall rigging, concert set-ups and telephone and internet services for all events. Projected Revenue Sources General Fund Transfer Catering and Concessions Civic Contribution Fund Commission Revenue Facility Fees Parking Fees Recovered Expenditure Revenue Room and Space Rental Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 1,312,774 213,778 32,109 129,691 202,601 715,088 58,583 1,468,255 $ 4,132,879 $ 1,399,350 211,940 5,000 140,000 293,640 637,500 55,000 1,275,000 $ 4,017,430 $ 1,321,370 213,900 439,090 145,000 281,400 637,500 60,000 1,276,590 $ 4,374,850 $ 1,252,910 217,000 30,000 140,000 294,800 656,250 65,000 1,277,900 $ 3,933,860 $ $ $ $ 824,790 3,179,915 128,174 -0$ 4,132,879 987,710 2,926,650 103,070 -0$ 4,017,430 800,660 3,238,570 139,540 196,080 $ 4,374,850 907,520 2,907,930 118,410 -0$ 3,933,860 POSITION RESOURCES Administration Director of Convention Center Deputy Director of Convention Center Convention Center Administrator Convention Center Box Office Supervisor Staff Assistant Convention Center Parking Supervisor Executive Assistant Administrative Assistant Secretary Senior Cashier Convention Center Cashier Cashier Office Assistant Program Total Event and Hospitality Convention Center Administrator Convention Center Event Services Manager Convention Center Events Coordinator Administrative Assistant Convention Center Events Sales Manager Center Services Assistant Program Total -01.00 1.00 1.00 -01.00 1.00 -02.00 2.00 1.50 7.50 1.00 19.00 -01.00 1.00 1.00 -01.00 -0-02.00 2.00 1.50 8.00 1.00 18.50 -0-01.00 1.00 -01.00 1.00 -02.00 2.00 1.50 8.00 1.00 18.50 1.00 -01.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.50 7.00 1.50 20.50 -02.00 1.00 -0-00.50 3.50 -02.00 1.00 -0-00.50 3.50 -02.00 1.00 -0-00.50 3.50 1.00 1.00 1.00 1.00 1.00 0.50 5.50 D-170 TUCSON CONVENTION CENTER Operations Convention Center Administrator Convention Center Event Services Manager Convention Center Operations Manager Convention Center Stagehand Supervisor Building Maintenance Worker Lead Convention Center Worker Lead Custodian Convention Center Worker Custodian Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 -01.00 1.00 2.50 1.00 -01.00 18.00 -024.50 -01.00 1.00 2.50 -0-01.00 16.00 -021.50 -01.00 1.00 2.50 -0-01.00 16.00 -021.50 1.00 -01.00 2.50 -01.00 1.00 11.00 1.00 18.50 47.00 43.50 43.50 44.50 D-171 D-172 TUCSON FIRE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 89,931,670 4,091,600 $ 94,023,270 753.00 ADMINISTRATION COMMUNICATIONS CENTER EMERGENCY PREPAREDNESS FIRE PREVENTION and LIFE SAFETY HAZARDOUS WASTE DISPOSAL PROGRAM MEDICAL SERVICES SUPPORT SERVICES SUPPRESSION PROGRAM ALLOCATION FINANCING FINANCING PLAN PLAN General Fund 87% General Fund 93% Suppression 52% Capital Improvement Program 4%Capital Improvement Other* Program 3%9% Other* 8% Communications Center 7% Other* 4% Support Services 7% *Other includes Other Federal Grants (3%), Civic Contributions Fund (<1%), Non-Federal Grants Fund (<1%), and Internal Service Fund: Self Insurance (<1%). Medical Services 26% *Other includes Fire Prevention and Life Safety (5%), Emergency Preparedness (2%), Administration (1%), and Hazardous Waste Disposal Program (<1%). D-173 D-174 TUCSON FIRE MISSION STATEMENT: To protect the lives and property of the citizens of Tucson from natural and manmade hazards and acute medical emergencies through prevention, education and active intervention. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 9.00 82.00 5.00 36.00 2.00 192.00 31.00 396.00 753.00 9.00 82.00 4.00 36.00 2.00 193.00 30.00 397.00 753.00 10.00 82.00 4.00 36.00 2.00 192.00 30.00 397.00 753.00 10.00 84.00 4.00 36.00 2.00 185.00 30.00 402.00 753.00 TOTAL BUDGET Operating Capital Department Total $ 78,628,538 876,543 $ 79,505,081 $ 87,814,710 8,729,600 $ 96,544,310 $ 86,126,790 4,268,380 $ 90,395,170 $ 89,931,670 4,091,600 $ 94,023,270 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 69,574,103 4,519,177 4,395,406 139,852 $ 78,628,538 876,543 $ 79,505,081 $ 78,033,390 4,796,840 3,844,710 1,139,770 $ 87,814,710 8,729,600 $ 96,544,310 $ 76,373,330 5,057,870 3,660,650 1,034,940 $ 86,126,790 4,268,380 $ 90,395,170 $ 81,086,510 3,847,470 3,658,200 1,339,490 $ 89,931,670 4,091,600 $ 94,023,270 FUNDING SOURCES General Fund Capital Improvement Fund Civic Contributions Fund Internal Service Fund: Self Insurance Non-Federal Grants Fund Other Federal Grants Fund Operating Total Capital Improvement Program Department Total $ 77,246,234 429,499 4,967 263,166 11,900 672,772 $ 78,628,538 876,543 $ 79,505,081 $ 83,845,450 -020,000 348,320 164,000 3,436,940 $ 87,814,710 8,729,600 $ 96,544,310 $ 84,651,120 -020,000 347,970 122,730 984,970 $ 86,126,790 4,268,380 $ 90,395,170 $ 86,932,770 -020,000 377,960 164,000 2,436,940 $ 89,931,670 4,091,600 $ 94,023,270 POSITION RESOURCES Administration Communications Center Emergency Preparedness Fire Prevention and Life Safety Hazardous Waste Disposal Program Medical Services Support Services Suppression Department Total D-175 TUCSON FIRE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $89,931,670 reflects an increase of $2,116,960 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in personnel costs Increase in overtime budget capacity Increase in pension costs Increase in equipment purchases Increase in the cost of utilities Increase in services Decrease in supplies Decrease in federal grant capacity Decrease due to transfer of building maintenance budget capacity to General Services Department Total $ 2,438,620 1,100,000 514,500 199,720 111,080 78,240 (186,510) (1,000,000) (1,138,690) $ 2,116,960 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014  19,111 18,820 18,750 18,750  37% 53% 49% 48%   80,241 6,793 84,000 6,000 82,000 7,600 82,000 7,600  819 550 830 830 Respond to emergency calls by arriving at scene within a four minute travel time 90% of the time per National Fire Protection Association (NFPA) recommendations. 61% 65% 63% 65% Arrive at scene within nine minutes of dispatch for advanced life support response per Arizona Department of Health Services' requirements. 91% 93% 92% 92% Recover costs for advanced life support/ ambulance service from either the patients' insurance carriers or the patients themselves.  Number of billed advanced life support ambulance transports  Cost recovery Respond to fire and medical emergency calls.  Number of emergency calls  Number of unit responses to structure fires (house, apartment, building)  Number of calls concerning people experiencing cardiac arrests D-176 TUCSON FIRE Department Measures of Performance (Continued) Conduct fire code inspections.  Number of commercial buildings inspected  Number of schools inspected  Number of specialty inspections Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014  6,061 5,000 4,170 4,500   21 2,237 34 2,000 21 1,682 21 1,800 269 400 280 300  24,219 25,000 18,700 20,000  41 20 35 35 Investigate fires to determine cause and origin. Promote public safety through public education.  Number of community contacts through educational programs  Number of Juvenile Fire Stopper (JFS) classes conducted OPERATING PROGRAMS ADMINISTRATION: This program area provides direction and policy to ensure the prevention and extinguishment of fires, and the provision of emergency medical services, environmental protection, and code enforcement to the community. It responsibly administers all fiscal operations and personnel policies, procedures, and actions. Projected Revenue Sources General Fund $ 922,518 $ 1,014,190 $ 1,117,290 $ 1,149,680 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 744,733 146,801 30,984 $ 922,518 $ 841,160 145,500 27,530 $ 1,014,190 $ 923,130 166,760 27,400 $ 1,117,290 $ 947,250 174,900 27,530 $ 1,149,680 D-177 TUCSON FIRE COMMUNICATIONS CENTER: This program area coordinates regional 911 systems and operations on behalf of the State of Arizona and provides continuous 911 call taking and emergency fire-medical dispatching services for Tucson and surrounding jurisdictions. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Dispatch IGA State Telecomm Excise Tax Program Total $ 4,265,328 936,753 52,739 $ 5,254,820 $ 4,733,740 869,540 40,000 $ 5,643,280 $ 4,532,290 869,540 40,000 $ 5,441,830 $ 5,033,950 869,540 40,000 $ 5,943,490 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 4,784,653 325,638 125,648 18,881 $ 5,254,820 $ 5,330,640 263,840 18,800 30,000 $ 5,643,280 $ 5,050,600 340,100 21,130 30,000 $ 5,441,830 $ 5,736,630 158,060 18,800 30,000 $ 5,943,490 EMERGENCY PREPAREDNESS: This program area provides citywide disaster management; homeland security protection; and regional, state, and federal all-hazard coordination. Other functions include special operations training, education, regional response, and mass casualty and preparedness. Projected Revenue Sources General Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total $ 429,047 4,911 672,772 $ 1,106,730 $ 466,700 164,000 936,940 $ 1,567,640 $ 477,220 122,730 984,970 $ 1,584,920 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 622,380 161,225 264,652 58,473 $ 1,106,730 $ $ $ D-178 540,220 10,800 74,950 941,670 $ 1,567,640 581,880 13,260 99,630 890,150 $ 1,584,920 542,770 164,000 1,186,940 $ 1,893,710 641,920 10,880 99,520 1,141,390 $ 1,893,710 TUCSON FIRE FIRE PREVENTION and LIFE SAFETY: This program area promotes public safety by administering fire codes and standards, conducting regular building and facility inspections of commercial buildings, schools, vacant and neglected structures, group homes and landfills; and enforcing compliance of code violations. They also respond to citizen complaints and conduct specialty inspections of tents, fireworks displays, open burn permits, and the selfinspection program. In accordance with International Fire Code, this program investigates the cause and origin of all fires reported within City jurisdiction. This program proactively engages in fire prevention and life safety by educating fire fighters and the community with instructional support, materials, and education programs focused on reducing the incidence of injury and death; and provides accurate and timely information to the news media and the community on events and services provided. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Civic Contribution Fund Non-Federal Grants Fund Program Total $ 3,411,326 1,831 6,989 $ 3,420,146 $ 3,796,080 19,000 -0$ 3,815,080 $ 3,736,670 19,000 -0$ 3,755,670 $ 4,117,890 19,000 -0$ 4,136,890 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,242,038 100,514 77,594 $ 3,420,146 $ 3,587,670 131,800 95,610 $ 3,815,080 $ 3,537,690 135,220 82,760 $ 3,755,670 $ 3,890,470 150,810 95,610 $ 4,136,890 HAZARDOUS WASTE DISPOSAL PROGRAM: This program area ensures that City generated hazardous waste is properly collected, packaged and disposed of per local, state and federal laws. Projected Revenue Sources Internal Service Fund: Self Insurance $ 263,166 $ 348,320 $ 347,970 $ 377,960 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 213,555 33,646 15,965 $ 263,166 $ 231,210 71,610 45,500 $ 348,320 $ 230,860 71,610 45,500 $ 347,970 $ 256,790 75,670 45,500 $ 377,960 MEDICAL SERVICES: This program area is responsible for the department’s Advanced Life Recovery (ALS) ambulance services and emergency medical service (EMS) administration. EMS administration includes the creation and monitoring of service contracts; the development of equipment specifications, scope of practices, and standards of care; and the resolution of customer and quality assurance, liability, and liaison issues related to pre-hospital medical care. This program is partially funded through an in-house billing cost recovery for ALS ambulance services. Projected Revenue Sources General Fund General Fund - ALS Cost Recovery Fees Program Total $ 13,129,985 7,856,194 $ 20,986,179 D-179 $ 10,757,790 12,100,000 $ 22,857,790 $ 11,649,710 11,300,000 $ 22,949,710 $ 12,306,790 11,400,000 $ 23,706,790 TUCSON FIRE Medical Services (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 18,892,363 663,531 1,421,696 8,589 $ 20,986,179 $ 20,884,970 888,130 1,084,690 -0$ 22,857,790 $ 20,833,680 904,910 1,185,330 25,790 $ 22,949,710 $ 21,562,120 939,980 1,204,690 -0$ 23,706,790 SUPPORT SERVICES: This program area provides internal support for the entire department. It administers all procurement functions, distributes supplies and equipment to all stations and facilities, and maintains all front-line vehicles and safety equipment. In addition, this program ensures that well-trained, highly qualified fire fighters are available to provide emergency service to the Tucson community through comprehensive professional training programs and career enhancement opportunities. It provides regional training opportunities to current and prospective members of the fire service throughout Southern Arizona and works to ensure that all Tucson Fire Department members are provided with the safest and healthiest possible work environment. Projected Revenue Sources General Fund General Fund: Restricted Revenues Program Total $ 6,879,435 93,709 $ 6,973,144 $ 7,299,010 144,000 $ 7,443,010 $ 8,746,340 54,000 $ 8,800,340 $ 6,187,560 54,000 $ 6,241,560 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,945,368 2,466,024 1,499,426 62,326 $ 6,973,144 $ 2,795,770 2,511,610 1,967,530 168,100 $ 7,443,010 $ 4,382,610 2,600,850 1,727,880 89,000 $ 8,800,340 $ 2,839,190 1,592,820 1,641,450 168,100 $ 6,241,560 SUPPRESSION: This program area provides all-hazard risk protection and timely response to the Tucson community using contemporary, efficient, and compliant emergency response service through a highly-trained force of professional and dedicated emergency fire and rescue personnel. It focuses on continuously improving customer service, internal processes, and technologies. Projected Revenue Sources General Fund Capital Improvement Fund Civic Contribution Fund Other Federal Grants Fund Program Total $ 39,269,200 429,499 3,136 -0$ 39,701,835 $ 42,624,400 -01,000 2,500,000 $ 45,125,400 $ 42,128,060 -01,000 -0$ 42,129,060 $ 45,230,590 -01,000 1,250,000 $ 46,481,590 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 38,129,013 621,798 951,024 $ 39,701,835 $ 43,821,750 773,550 530,100 $ 45,125,400 $ 40,832,880 825,160 471,020 $ 42,129,060 $ 45,212,140 744,350 525,100 $ 46,481,590 D-180 TUCSON FIRE POSITION RESOURCES Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 -01.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 -01.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 -01.00 2.00 1.00 2.00 10.00 1.00 1.00 1.00 1.00 -01.00 2.00 1.00 2.00 10.00 -01.00 7.00 5.00 48.00 1.00 20.00 82.00 -01.00 7.00 5.00 48.00 1.00 20.00 82.00 -01.00 7.00 5.00 48.00 1.00 20.00 82.00 2.00 1.00 7.00 6.00 47.00 1.00 20.00 84.00 Emergency Preparedness Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Emergency Management Coordinator Risk Management Supervisor Administrative Assistant Program Total 1.00 1.00 1.00 -01.00 1.00 5.00 1.00 1.00 1.00 -01.00 -04.00 1.00 2.00 -01.00 -0-04.00 1.00 2.00 -01.00 -0-04.00 Fire Prevention and Life Safety Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Prevention Inspector Fire Code Administrator Fire Protection Plans Examiner Public Safety Education Specialist Customer Service Clerk Office Assistant Secretary Program Total 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 Administration Fire Chief Fire Administrator Department Finance Manager Department Human Resources Manager Senior Accountant Executive Assistant Administrative Assistant Customer Service Representative Senior Account Clerk Program Total Communications Center Fire Captain Communications Superintendent Public Safety Communications Supervisor Lead Public Safety Dispatcher Public Safety Dispatcher Master Street Address Guide Scheduler Emergency 911 Operator Program Total Hazardous Waste Disposal Program Fire Captain: Eight Hour Fire Prevention Inspector: Haz Mat Program Total D-181 TUCSON FIRE Medical Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Paramedic: Haz Mat/Technical Rescue Team Paramedic Communications System Administrator GIS Data Analyst Management Assistant Administrative Assistant Cost Recovery Clerk Program Total Support Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain Assignment: Training Officer Equipment Maintenance Superintendent Certified Emergency Vehicle Technician Supervisor Fire Training Coordinator Certified Emergency Vehicle Technician Certified Automotive Parts Specialist Certified Fire Equipment Specialist Lead Housing Technician Administrative Assistant Certified Senior Fleet Service Technician Secretary Senior Storekeeper Program Total Suppression Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Battalion Chief Fire Captain: Eight Hour Fire Captain: Haz Mat/Technical Rescue Team Fire Captain Fire Engineer: Haz Mat/Technical Rescue Team Fire Engineer Fire Fighter: Haz Mat/Technical Rescue Team Fire Fighter Administrative Assistant Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 2.00 11.00 30.00 138.00 -01.00 1.00 1.00 6.00 192.00 1.00 1.00 2.00 11.00 30.00 138.00 -01.00 1.00 2.00 6.00 193.00 1.00 1.00 2.00 11.00 30.00 138.00 -01.00 1.00 1.00 6.00 192.00 1.00 1.00 2.00 11.00 29.00 132.00 1.00 1.00 1.00 1.00 5.00 185.00 1.00 2.00 4.00 1.00 2.00 -02.00 4.00 1.00 2.00 -02.00 4.00 1.00 2.00 -02.00 4.00 1.00 2.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 31.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 30.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 30.00 1.00 9.00 2.00 2.00 1.00 3.00 1.00 -02.00 30.00 -02.00 12.00 1.00 26.00 1.00 2.00 12.00 1.00 26.00 1.00 2.00 12.00 1.00 26.00 1.00 2.00 12.00 1.00 24.00 81.00 30.00 81.00 30.00 81.00 30.00 78.00 26.00 82.00 53.00 108.00 1.00 396.00 82.00 53.00 108.00 1.00 397.00 82.00 53.00 108.00 1.00 397.00 82.00 39.00 136.00 1.00 402.00 753.00 753.00 753.00 753.00 D-182 TUCSON POLICE OPERATING: POSITION TOTAL: $ 162,442,700 1,312.50 OFFICE of the CHIEF of POLICE ADMINISTRATIVE SERVICES EMERGENCY MANAGEMENT FIELD SERVICES FORFEITURE GRANTS IMPOUNDS INVESTIGATIVE SERVICES SPECIAL DUTY SUPPORT SERVICES FINANCING PLAN PROGRAM ALLOCATION Investigative Services 19% Grants 9% Other* 10% Support Services 12% Other* 8% Administrative Services 13% General Fund 90% Field Services 39% *Other includes Other Federal Grants Fund (9%), Non-Federal Grants Fund (1%), and Civic Contribution Fund (<1%). *Other includes Office of the Chief of Police (3%), Special Duty (2%), Emergency Management (1%), Forfeiture (1%), and Impounds (1%). . D-183 D-184 TUCSON POLICE MISSION STATEMENT: To serve the public in partnership with our community, to protect life and property, prevent crime, and resolve problems. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 20141 33.00 110.50 8.00 572.00 4.00 88.00 8.00 283.50 4.00 179.00 1,290.00 33.00 110.50 8.00 589.00 5.00 95.00 8.00 283.50 4.00 180.00 1,316.00 33.00 109.00 8.00 573.00 4.00 112.00 8.00 282.50 4.00 179.00 1,312.50 33.00 111.00 8.00 589.00 4.00 93.00 8.00 283.50 4.00 179.00 1,312.50 TOTAL BUDGET Operating Capital Department Total $ 145,244,055 4,276,636 $ 149,520,691 $ 155,102,080 -0$ 155,102,080 $ 156,214,290 1,390,970 $ 157,605,260 $ 162,442,700 -0$ 162,442,700 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Other Operating Total Capital Improvement Program Department Total $ 118,292,239 18,374,220 7,450,054 1,113,642 13,900 $ 145,244,055 4,276,636 $ 149,520,691 $ 130,990,630 17,675,720 5,389,280 1,046,450 -0$ 155,102,080 -0$ 155,102,080 $ 128,117,200 19,527,170 6,422,210 2,147,710 -0$ 156,214,290 1,390,970 $ 157,605,260 $ 138,588,820 16,146,740 6,067,840 1,639,300 -0$ 162,442,700 -0$ 162,442,700 FUNDING SOURCES General Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Fund Operating Total Capital Improvement Program Department Total $ 135,607,490 70,943 1,035,462 8,530,160 $ 145,244,055 4,276,636 $ 149,520,691 $ 140,536,270 32,170 1,384,710 13,148,930 $ 155,102,080 -0$ 155,102,080 $ 143,540,150 131,220 1,319,920 11,223,000 $ 156,214,290 1,390,970 $ 157,605,260 $ 146,864,750 134,120 1,577,330 13,866,500 $ 162,442,700 -0$ 162,442,700 POSITION RESOURCES Office of the Chief of Police Administrative Services Emergency Management Field Services Forfeiture Grants Impounds Investigative Services Special Duty Support Services Department Total 1 Fiscal Year 2014 position resources include 998 commissioned and 314.50 civilian staffing. D-185 TUCSON POLICE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $162,442,700 reflects an increase of $7,340,620 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in personnel costs Increase in overtime budget capacity Increase in pension costs Addition of federal grant capacity for supplies and equipment Increase in public liability insurance Addition of State Homeland Security grant capacity for supplies and equipment Increase in electricity costs Decrease due to transfer of building maintenance budget capacity to General Services Department Total $ 4,391,690 2,200,000 1,006,500 473,120 412,550 404,460 71,000 (1,618,700) $ 7,340,620 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 895 45,005 103,734 71,223 959 45,260 127,026 66,639 1,074 40,378 92,935 137,126 1,074 40,378 92,935 137,126 Respond to emergency response calls within five minutes. 75% 80% 85% 85% Respond to critical response calls within ten minutes. 67% 65% 70% 70% Respond to urgent response calls within 30 minutes. 79% 75% 80% 80% 51% 50% 70% 70% 305,662 260,243 317,143 270,384 321,312 225,084 321,312 225,084 Requests received for evidence comparison and analysis sent to the crime laboratory. 3,405 3,700 3,700 3,700 Requests completed/closed for evidence comparison and analysis sent to the crime laboratory. 3,014 3,850 3,250 3,250 Process incoming items of evidence and property. 79,829 80,000 80,000 80,000 Respond to calls for service.1 Number of emergency responses Number of critical responses Number of urgent responses  Number of general responses     Respond to general response calls within 120 minutes.1 Answer emergency 9-1-1 calls routed to the Tucson Police Department.2  Inbound service calls  Outbound service calls D-186 TUCSON POLICE Department Measures of Performance (Continued) Process outgoing items of evidence and property. Yearly percentage of property turnover (number of items disposed/returned vs. number of items seized). Optimize clearance rates (for assigned cases).  Homicide  Sexual Assault  Robbery  Aggravated Assault  Burglary  Larceny  Auto Theft Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 65,656 69,000 69,000 71,000 82% 86% 86% 89% 70% 10% 24% 34% 5% 13% 5% 57% 15% 24% 35% 5% 15% 5% 65% 15% 24% 35% 5% 15% 5% 65% 15% 24% 35% 5% 15% 5% 1Changes from Fiscal Year 2013 adopted to Fiscal Year 2014 in the number of calls for service responses is due to the department’s transition to a completely new computer-aided dispatch agency-wide system which began on July 31, 2012. The new system has increased our ability to extract more accurate data. 2During Fiscal Year 2013, the response time goal to Level 4 priority calls was increased from 60 minutes to 120 minutes. OPERATING PROGRAMS OFFICE of the CHIEF of POLICE: This program area directs policy, oversees the professionalism of department members and coordinates the efforts of the department. Projected Revenue Sources General Fund $ 4,137,586 $ 4,431,990 $ 4,651,490 $ 4,779,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,945,708 168,716 23,162 $ 4,137,586 $ 4,289,050 123,550 19,390 $ 4,431,990 $ 4,503,160 119,550 28,780 $ 4,651,490 $ 4,650,490 109,450 19,390 $ 4,779,330 D-187 TUCSON POLICE ADMINISTRATIVE SERVICES: This program area provides services necessary to ensure sustainable and proactive operations as directed by the Chief of Police. This support includes Finance, Capital Projects, Logistics, Records, Human Resources, and Training. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund General Fund: Restricted Other Federal Grants Fund Program Total $ 24,542,554 616,465 -0$ 25,159,019 $ 21,121,600 229,420 59,930 $ 21,410,950 $ 27,932,760 229,420 1,430 $ 28,163,610 $ 20,588,550 -076,000 $ 20,664,550 Character of Expenditures Salaries and Benefits Services Supplies Equipment Other Program Total $ 12,042,213 9,660,444 3,442,462 -013,900 $ 25,159,019 $ 9,059,080 9,084,150 3,267,720 -0-0$ 21,410,950 $ 13,603,480 10,274,320 3,678,670 607,140 -0$ 28,163,610 $ 9,754,940 7,669,050 3,240,560 -0-0$ 20,664,550 EMERGENCY MANAGEMENT: This program area plans, coordinates, and integrates activities necessary to build, sustain, and improve the City's capability to mitigate against, prepare for, respond to, and recover from threats, natural or man-made disasters, and acts of terrorism, to promote a safer, less vulnerable community with the capacity to cope with all hazards. Homeland Security Section protects communities by identifying, preparing for, and mitigating potential threats to critical infrastructure within the City, and by coordinating with regional partners to reduce vulnerability. Projected Revenue Sources General Fund $ 412,011 $ 859,140 $ 666,540 $ 984,200 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 402,177 9,098 736 $ 412,011 $ 851,280 7,860 -0$ 859,140 $ 658,680 7,860 -0$ 666,540 $ 964,900 19,300 -0$ 984,200 FIELD SERVICES: This program area responds to calls for service, investigates crimes and provides for the safe flow of traffic. This includes maintaining strong relationships with neighborhood and business associations, as well as furthering partnerships in an effort to protect life, property, prevent crime and resolve problems. Projected Revenue Sources General Fund Other Federal Grants Fund Program Total $ 53,700,043 -0$ 53,700,043 D-188 $ 58,882,730 78,160 $ 58,960,890 $ 59,248,990 1,740 $ 59,250,730 $ 63,229,470 84,930 $ 63,314,400 TUCSON POLICE Field Services (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 52,437,273 1,255,650 7,120 $ 53,700,043 $ 57,597,930 1,345,200 17,760 $ 58,960,890 $ 57,904,100 1,331,640 14,990 $ 59,250,730 $ 62,154,560 1,142,580 17,260 $ 63,314,400 FORFEITURE: This program area effectively applies funding associated with the Racketeer Influenced and Corrupt Organizations (RICO) Act and Arizona forfeiture laws, enhancing operational objectives as determined by the Chief of Police. Projected Revenue Sources General Fund General Fund: Restricted Other Federal Grants Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 34,592 1,425,884 5,545 $ 1,466,021 $ -02,024,880 200,000 $ 2,224,880 $ 11,420 1,451,580 200,000 $ 1,663,000 $ $ $ 1,077,720 640,180 313,910 193,070 $ 2,224,880 $ $ 1,052,270 860,240 454,400 -0$ 2,366,910 827,549 431,323 169,274 37,875 $ 1,466,021 -02,166,900 200,010 $ 2,366,910 504,420 651,600 313,910 193,070 $ 1,663,000 GRANTS: This program area provides administrative and financial oversight and capacity for grant funding allocated to the Tucson Police Department in order to enhance operational objectives outlined by the Chief of Police. Projected Revenue Sources General Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Fund Program Total $ 1,250,207 70,943 1,035,462 8,524,615 $ 10,881,227 $ 313,080 32,170 1,384,710 12,672,910 $ 14,402,870 $ 315,960 131,220 1,319,920 11,019,830 $ 12,786,930 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 5,610,607 3,102,872 1,150,327 1,017,421 $ 10,881,227 $ 8,993,350 3,790,800 765,340 853,380 $ 14,402,870 $ 5,838,620 4,122,220 1,519,040 1,307,050 $ 12,786,930 $ 8,583,320 3,851,090 1,342,730 1,626,080 $ 15,403,220 D-189 246,480 134,120 1,577,330 13,445,290 $ 15,403,220 TUCSON POLICE IMPOUNDS: This program is established based on enforcement of Arizona Revised Statute §28-3511, for the removal and immobilization or impoundment of vehicles. It provides procedures for tracking operational requirements and funding based partially on associated restricted revenues generated from impound fee receipts. Projected Revenue Sources Vehicle Impoundment Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 2,274,450 $ 797,650 $ 709,780 $ 899,240 $ $ 586,920 63,010 147,720 -0$ 797,650 $ 558,600 63,010 47,720 40,450 $ 709,780 $ 669,230 78,460 151,550 -0$ 899,240 467,640 240,153 1,542,248 24,409 $ 2,274,450 INVESTIGATIVE SERVICES: This program area conducts professional and exemplary criminal investigations by striving to set the highest standards in investigative, forensic, and evidentiary procedures. Projected Revenue Sources General Fund Crime Lab Assessment Fee Other Federal Grants Fund Program Total $ 27,616,238 94,458 -0$ 27,710,696 $ 30,001,590 100,000 137,930 $ 30,239,520 $ 29,286,900 80,000 -0$ 29,366,900 $ 31,301,810 120,000 60,270 $ 31,482,080 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 26,331,989 1,050,145 328,562 -0$ 27,710,696 $ 28,829,690 1,026,280 383,550 -0$ 30,239,520 $ 28,040,690 858,320 467,890 -0$ 29,366,900 $ 30,252,020 847,670 369,170 13,220 $ 31,482,080 SPECIAL DUTY: This program area provides police-related services to an employer, other than the City of Tucson, by departmental personnel during off-duty hours (i.e., point control, security or any time required to work in a police capacity) in order to enhance existing public safety and community policing efforts. Projected Revenue Sources General Fund Special Duty Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -03,048,532 $ 3,048,532 $ -03,374,320 $ 3,374,320 $ 100 3,222,720 $ 3,222,820 57,490 3,400,000 $ 3,457,490 $ 2,942,032 103,653 2,847 $ 3,048,532 $ 3,252,720 121,600 -0$ 3,374,320 $ 3,101,220 121,600 -0$ 3,222,820 $ 3,337,090 120,400 -0$ 3,457,490 D-190 $ TUCSON POLICE SUPPORT SERVICES: This program area consists of staff and equipment to provide specialized assistance to the department including training and homeland security support, enabling the department to respond to unusual events, disasters, or human-caused crises. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund $ 16,454,470 $ 18,399,870 $ 15,732,490 $ 19,091,280 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 13,285,051 2,352,166 783,316 33,937 $ 16,454,470 $ 16,452,890 1,473,090 473,890 -0$ 18,399,870 $ 13,404,230 1,977,050 351,210 -0$ 15,732,490 $ 17,170,000 1,448,500 472,780 -0$ 19,091,280 POSITION RESOURCES Office of the Chief of Police Police Chief Police Lieutenant: Deputy Police Chief Police Lieutenant: Assistant Police Chief Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Lead Management Analyst Staff Assistant Detective Police Officer: Assignments Police Officer Community Services/Neighborhood Resources Project Coordinator Executive Assistant Paralegal Police Crime Analyst Secretary Program Total 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 1.00 1.00 2.00 1.00 -0- 1.00 1.00 1.00 2.00 33.00 1.00 1.00 1.00 2.00 33.00 1.00 1.00 1.00 2.00 33.00 1.00 1.00 1.00 3.00 33.00 Administrative Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Management Coordinator Police Psychologist Police Records Superintendent Lead Management Analyst Management Assistant Staff Assistant Police Officer: Assignments Police Officer 3.00 3.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 14.00 6.00 3.00 3.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 14.00 6.00 3.00 3.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 14.00 6.00 3.00 3.00 10.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 14.00 6.00 D-191 TUCSON POLICE Administrative Services (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Management Analyst Police Records Supervisor Administrative Assistant Police Records Specialist Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Data Control Clerk Office Assistant Program Total 3.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 110.50 3.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 110.50 1.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.00 109.00 3.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.00 111.00 Emergency Management Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Police Officer: Assignments Regional Intelligence Analyst Program Total 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 Field Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Detective Police Officer: Assignments Police Officer Marshall Community Service Officer Secretary Program Total 5.00 11.00 13.00 61.00 20.00 93.00 340.00 1.00 23.00 5.00 572.00 5.00 11.00 13.00 61.00 20.00 93.00 357.00 1.00 23.00 5.00 589.00 5.00 12.00 13.00 61.00 20.00 94.00 339.00 1.00 23.00 5.00 573.00 5.00 11.00 13.00 61.00 20.00 93.00 357.00 1.00 23.00 5.00 589.00 Forfeiture Police Lieutenant: Police Captain Financial Specialist Police Crime Analyst Senior Fleet Services Technician Administrative Assistant Program Total 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 -04.00 Grants Police Sergeant: Assignments Detective Finance Analyst Staff Assistant Police Officer: Assignments 3.00 2.00 1.00 1.00 6.00 2.00 2.00 1.00 1.00 5.00 2.00 2.00 1.00 1.00 7.00 2.00 1.00 1.00 1.00 5.00 D-192 TUCSON POLICE Grants (Continued) Police Officer Criminalist Criminalist II Electronics Technician Financial Investigator Management Analyst Crime Scene Specialist Police Crime Analyst Regional Emergency Response Planner Senior Account Clerk Program Total Impounds Police Sergeant Police Records Specialist Customer Service Representative Program Total Investigative Services Police Lieutenant: Police Captain Police Lieutenant Forensics Administrator Police Sergeant: Assignments Police Sergeant Crime Laboratory Superintendent Police Identification Superintendent Crime Laboratory Coordinator DNA Technical Leader Police Evidence Superintendent Criminalist II Staff Assistant Detective: Assignments Detective Police Officer: Assignments Police Officer Criminalist Crime Scene Specialist Supervisor Police Evidence Supervisor Crime Scene Specialist Police Crime Analyst Police Evidence Technician Automated Fingerprint Identification System Technician Administrative Assistant Secretary Clerk Transcriptionist Office Assistant Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 64.00 -03.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 88.00 75.00 -02.00 1.00 1.00 1.00 1.00 2.00 -01.00 95.00 89.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 -01.00 112.00 75.00 1.00 2.00 1.00 1.00 -0-02.00 -01.00 93.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 17.00 1.00 4.00 120.00 28.00 11.00 -04.00 2.00 18.00 8.00 12.00 7.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 17.00 1.00 4.00 119.00 28.00 11.00 -04.00 2.00 19.00 8.00 12.00 7.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 15.00 1.00 4.00 120.00 27.00 11.00 2.00 4.00 2.00 18.00 8.00 12.00 7.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 19.00 1.00 4.00 120.00 27.00 11.00 -04.00 2.00 17.00 8.00 12.00 7.00 1.00 3.00 4.00 2.00 283.50 1.00 3.00 4.00 2.00 283.50 1.00 3.00 4.00 2.00 282.50 1.00 3.00 4.00 2.00 283.50 D-193 TUCSON POLICE Special Duty Police Sergeant: Assignments Management Assistant Administrative Assistant Program Total Support Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Public Safety Communications Administrator Communications Superintendent Police Hazardous Devices Technician Detective Police Officer: Assignments Police Officer Aircraft Mechanic Public Safety Communications Supervisor Public Safety Dispatcher Police Service Operator Secretary Clerk Transcriptionist Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 2.00 4.00 11.00 1.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 33.00 41.00 1.00 1.00 179.00 1.00 6.00 11.00 1.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 33.00 41.00 1.00 1.00 180.00 2.00 5.00 11.00 1.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 33.00 41.00 -01.00 179.00 1.00 6.00 11.00 1.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 33.00 41.00 -01.00 179.00 1,290.00 1,316.00 1,312.50 1,312.50 D-194 TUCSON WATER OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 154,285,510 64,382,000 $ 218,667,510 547.00 DIRECTOR'S OFFICE BUSINESS SERVICES CUSTOMER SERVICE PLANNING and ENGINEERING WATER OPERATIONS and MAINTENANCE WATER QUALITY MANAGEMENT OTHER BUDGETARY REQUIREMENTS PROGRAM ALLOCATION FINANCING PLAN Other* 15% Capital Improvement Program 29% Other Budgetary Requirements 45% Tucson Water Utility Fund 71% Water Operations and Maintenance 13% Water Quality Management 27% *Other includes Customer Service (5%), Director's Office (4%), Planning and Engineering (3%), and Business Services (3%). D-195 D-196 TUCSON WATER MISSION STATEMENT: To ensure that our customers receive high quality water and excellent service in a safe, reliable, efficient, and environmentally responsible manner. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 28.50 15.00 119.00 129.00 190.00 74.50 556.00 26.50 15.00 116.00 126.00 189.00 76.50 549.00 26.50 15.00 116.00 126.00 187.00 76.50 547.00 26.50 15.00 116.00 126.00 187.00 76.50 547.00 TOTAL BUDGET Operating Capital Department Total $ 139,504,910 53,005,452 $ 192,510,362 $ 152,279,710 75,221,000 $ 227,500,710 $ 145,988,920 68,811,000 $ 214,799,920 $ 154,285,510 64,382,000 $ 218,667,510 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Grant Capacity Operating Total Capital Improvement Program Department Total $ 31,244,340 56,471,369 7,629,240 505,930 43,654,031 -0$ 139,504,910 53,005,452 $ 192,510,362 $ 30,212,560 64,308,500 9,029,430 1,290,250 46,688,970 750,000 $ 152,279,710 75,221,000 $ 227,500,710 $ 32,593,800 55,608,980 7,706,310 1,144,250 48,185,580 750,000 $ 145,988,920 68,811,000 $ 214,799,920 $ 32,470,830 63,896,560 9,222,660 1,709,820 46,985,640 -0$ 154,285,510 64,382,000 $ 218,667,510 FUNDING SOURCES Tucson Water Utility Fund Operating Total Capital Improvement Program Department Total $ 139,504,910 $ 139,504,910 53,005,452 $ 192,510,362 $ 152,279,710 $ 152,279,710 75,221,000 $ 227,500,710 $ 145,988,920 $ 145,988,920 68,811,000 $ 214,799,920 $ 154,285,510 $ 154,285,510 64,382,000 $ 218,667,510 POSITION RESOURCES Director’s Office Business Services Customer Service Planning and Engineering Water Operations and Maintenance Water Quality Management Department Total D-197 TUCSON WATER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $154,285,510 reflects an increase of $2,005,800 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in service fees for audit/bank fees; property tax; repair and maintenance of building, machinery, and streets; utilities, and indirect cost allocation Increase in Capital Arizona Project water charge and infrastructure costs Increase in expenditures for equipment Anticipated increase in bond principal and interest payments Decrease in legal, outside consultant and other professional service expenses Total $ 1,467,280 1,367,320 419,570 296,670 (1,545,040) $ 2,005,800 DEPARTMENT MEASURES of PERFORMANCE Provide timely responses to customer telephone calls regarding utility accounts.  Number of incoming calls  Average number of minutes customers wait to speak to a service representative Provide customers with accurate monthly water bills by limiting the number of meter reading errors. Read water meters for billing purposes. Provide water customers with reliable, high quality water.  Number of operational wells  Number of new meter and full-service requests completed annually  Number of emergency water outages repaired   Percent of emergency water outages restored within four to eight hours Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 388,651 2.0 373,000 2.0 402,253 2.0 402,000 2.0 2.9 4.0 4.0 4.0 2,848 2,834 2,859 2,860 221 986 220 900 222 1,200 223 1,300 1,600 2,500 2,000 2,000 19% 96% 40% 50% D-198 TUCSON WATER Department Measures of Performance (Continued) Design or review water production facilities, pipelines, and new water services to ensure current and future water service needs are met.  Number of new and modified production/treatment facility projects designed  Number of requests for new water services (meters, hydrants, etc.) processed Ensure system modification projects submitted for review are processed within established timelines.  Number of system modification plans reviewed Percentage of system modification plans reviewed within 15 working days Conduct water quality monitoring and reporting programs to ensure the highest quality water is being delivered and to ensure compliance with regulatory requirements.  Number of samples analyzed by contract laboratories  Number of samples analyzed in-house  Number of compliance samples collected  Number of discretionary samples collected  Percent of water samples collected which meet regulatory requirements Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 1 16 5 5 3,162 5,000 4,000 4,000 92 100 100 100 95% 100% 95% 95% 649 650 700 700 7,304 4,574 8,000 3,500 8,000 4,500 8,000 3,500 2,730 4,500 3,000 3,000 100% 100% 100% 100% D-199 TUCSON WATER OPERATING PROGRAMS DIRECTOR'S OFFICE: This office provides vision for the future and leadership for Tucson Water; oversees the utility’s programs, activities, and strategic planning process to ensure proactive compliance with Mayor and Council water policies, City Manager direction, regulatory requirements, and community expectations; coordinates and facilitates communication with customers, Mayor and Council, outside agencies, other city departments, and the media; provides personnel; training and safety programs; develops efficiency improvements; promotes water conservation through educational information; and training. The Director’s Office supports all of the Utility’s commitments and strategic initiatives. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Tucson Water Utility Fund Tucson Water Conservation Fund Program Total $ 3,100,389 1,077,699 $ 4,178,088 $ 4,261,320 3,195,180 $ 7,456,500 $ 2,381,480 1,945,930 $ 4,327,410 $ 4,269,210 2,950,000 $ 7,219,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,892,061 2,103,838 182,189 $ 4,178,088 $ 1,858,050 4,887,790 710,660 $ 7,456,500 $ 1,660,870 2,302,070 364,470 $ 4,327,410 $ 2,220,290 4,331,980 666,940 $ 7,219,210 BUSINESS SERVICES: This program promotes service excellence by providing centralized administrative support to the department, the City Manager, the Mayor and Council, and the Citizens’ Water Advisory Committee (CWAC). The division provides financial services and analysis related to water rates and revenues, budget development and coordination (operating and capital), fixed asset management, and system administration for the Utility Billing System. Projected Revenue Sources Tucson Water Utility Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,449,369 $ 4,115,990 $ 3,786,720 $ 4,177,680 $ $ 813,890 1,991,770 1,310,330 $ 4,115,990 $ $ 1,057,860 1,831,290 1,288,530 $ 4,177,680 755,728 1,534,100 1,159,541 $ 3,449,369 859,960 1,676,670 1,250,090 $ 3,786,720 CUSTOMER SERVICE: This program area is responsible for water service-related activities including meter reading, service turn-on and turn-off, and issuing monthly water, sewer, and refuse bills. The call center and customer service representatives serve as the primary customer contact for most Tucson Water customers. In addition, the office conducts high bill investigations, investigates water waste complaints, and provides other customer assistance services. Specialized staff in this section responds to water complaint issues and provides water audit services to customers with high bills and high water use landscaping. Projected Revenue Sources Tucson Water Utility Fund $ 7,189,273 D-200 $ 7,511,410 $ 7,866,660 $ 7,450,570 TUCSON WATER Customer Service (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 6,316,461 391,165 481,647 $ 7,189,273 $ 6,223,930 693,470 594,010 $ 7,511,410 $ 6,795,840 629,540 441,280 $ 7,866,660 $ 6,290,890 468,830 690,850 $ 7,450,570 PLANNING and ENGINEERING: This program area ensures that water production and distribution systems are planned, designed, constructed, and protected in a manner that meets customer needs, and complies with city, state, and federal consumer regulations. The division also provides comprehensive planning to determine future water system needs, to preserve groundwater, efficiently utilize CAP water and to enhance use of alternative water resources such as reclaimed. Projected Revenue Sources Tucson Water Utility Fund $ 4,661,236 $ 4,968,280 $ 5,795,320 $ 5,405,700 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,865,363 589,551 206,322 $ 4,661,236 $ 3,777,670 784,170 406,440 $ 4,968,280 $ 5,092,130 511,180 192,010 $ 5,795,320 $ 4,555,640 581,580 268,480 $ 5,405,700 WATER OPERATIONS and MAINTENANCE: This program area ensures a continuous supply of water acceptable to customers in terms of cleanliness, clarity, flow, and pressure through the maintenance of all water production, disinfection, and distribution facilities, as well as the installation and maintenance of new water services and meters. Projected Revenue Sources Tucson Water Utility Fund $ 18,823,423 $ 18,945,310 $ 19,028,940 $ 19,654,980 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 10,381,016 4,703,486 3,738,921 -0$ 18,823,423 $ 10,334,510 5,357,680 3,253,120 -0$ 18,945,310 $ 10,142,030 5,237,060 3,637,850 12,000 $ 19,028,940 $ 11,443,710 4,926,160 3,285,110 -0$ 19,654,980 D-201 TUCSON WATER WATER QUALITY MANAGEMENT: This program area provides water quality sampling, analyses, and treatment to ensure that the highest quality water is available to our customers. Water Quality Management oversees all functions of water quality including operation of all water delivery facilities. In addition, the division maintains regulatory compliance with all state, county, and federal agencies as well as provides analytical support to the City of Tucson through its state-of-the-art laboratory facilities. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources Tucson Water Utility Fund $ 38,883,588 $ 41,588,680 $ 36,947,550 $ 41,388,680 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 6,854,306 30,319,587 1,709,695 $ 38,883,588 $ 6,295,470 33,013,340 2,279,870 $ 41,588,680 $ 7,060,450 28,105,920 1,781,180 $ 36,947,550 $ 6,644,070 31,861,540 2,883,070 $ 41,388,680 OTHER BUDGETARY REQUIREMENTS: This program area provides budget capacity for various expenses not associated with specific programs within Tucson Water, including general expense, administrative service charges, and debt service. Projected Revenue Sources Tucson Water Utility Fund $ 62,319,933 $ 67,693,540 $ 68,236,320 $ 68,988,690 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Grant Capacity Program Total $ 1,179,405 16,829,642 150,925 505,930 43,654,031 -0$ 62,319,933 $ $ $ 909,040 17,580,180 475,000 1,290,350 46,688,970 750,000 $ 67,693,540 982,520 17,146,540 39,430 1,132,250 48,185,580 750,000 $ 68,236,320 258,370 19,895,180 139,680 1,709,820 46,985,640 -0$ 68,988,690 1.00 2.00 1.00 1.00 1.00 1.00 2.00 -01.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 2.00 -01.00 2.00 POSITION RESOURCES Director's Office Director Deputy Director Department Human Resources Manager Management Coordinator Water Program Supervisor Water Conservation/Information Supervisor Lead Management Analyst Principal Planner Lead Planner Risk Management Specialist 1.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 2.00 D-202 1.00 2.00 1.00 1.00 1.00 1.00 2.00 -01.00 2.00 TUCSON WATER Director’s Office (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Public Information Specialist Management Analyst Executive Assistant Graphic Arts Specialist Utility Service Representative Administrative Assistant Customer Service Representative Secretary Program Total 4.00 2.00 1.00 1.00 2.00 2.00 1.00 2.50 28.50 4.00 2.00 -01.00 2.00 2.00 1.00 2.50 26.50 4.00 2.00 -01.00 2.00 2.00 1.00 2.50 26.50 4.00 2.00 -01.00 2.00 2.00 1.00 2.50 26.50 Business Services Water Administrator Finance Manager Management Coordinator Lead Management Analyst Staff Assistant Senior Account Clerk Program Total 1.00 1.00 4.00 1.00 7.00 1.00 15.00 1.00 1.00 4.00 1.00 7.00 1.00 15.00 1.00 1.00 4.00 1.00 7.00 1.00 15.00 1.00 1.00 4.00 1.00 7.00 1.00 15.00 1.00 1.00 2.00 8.00 1.00 1.00 4.00 11.00 6.00 2.00 37.00 40.00 5.00 119.00 1.00 1.00 2.00 8.00 1.00 1.00 4.00 11.00 4.00 2.00 37.00 39.00 5.00 116.00 1.00 1.00 2.00 8.00 1.00 1.00 4.00 11.00 4.00 2.00 37.00 39.00 5.00 116.00 1.00 1.00 2.00 8.00 1.00 1.00 4.00 11.00 4.00 2.00 37.00 39.00 5.00 116.00 3.00 7.00 1.00 3.00 6.00 1.00 3.00 6.00 1.00 3.00 6.00 1.00 1.00 12.00 2.00 1.00 1.00 2.00 -012.00 2.00 1.00 2.00 3.00 -012.00 2.00 1.00 2.00 3.00 -012.00 2.00 1.00 2.00 3.00 Customer Service Water Administrator Engineering Associate Water Operations Supervisor Water Services Supervisor Staff Assistant Office Supervisor Lead Utility Service Worker Meter Service Representative Utility Service Representative Administrative Assistant Utility Service Worker Customer Service Representative Senior Account Clerk Program Total Planning and Engineering Water Administrator Engineering Manager Geographic Information Systems (GIS) Supervisor Chief Hydrologist Civil Engineer Electrical Engineer Engineering Support Section Supervisor Inspection Supervisor Lead Hydrologist D-203 TUCSON WATER Planning and Engineering (Continued) Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Hydrologist Management Assistant Senior Engineering Associate Geographic Information Systems Data Analyst Engineering Associate Lead Construction Inspector Construction Inspector Geographic Information System Technician Senior Engineering Technician Survey Crew Chief Engineering Technician Survey Instrument Technician Administrative Assistant Senior Reprographics Technician Customer Service Representative Secretary Survey Technician Technological Intern Program Total 10.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 13.00 4.00 5.00 4.00 3.00 1.00 6.00 3.00 3.00 2.00 129.00 9.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 14.00 3.00 5.00 4.00 3.00 -06.00 3.00 2.00 2.00 126.00 9.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 14.00 3.00 5.00 4.00 3.00 -06.00 3.00 2.00 2.00 126.00 9.00 1.00 11.00 2.00 8.00 3.00 16.00 4.00 14.00 3.00 5.00 4.00 3.00 -06.00 3.00 2.00 2.00 126.00 Water Operations and Maintenance Water Administrator Water Control Systems Manager Water Operations Superintendent Water Control Systems Engineer Management Assistant Senior Engineering Associate Facility and Equipment Maintenance Specialist Fleet Services Supervisor Safety Specialist Utility Technician Planner Scheduler Electronics Technician Supervisor Electrician Electronics Technician Senior Heavy Equipment Mechanic Water Operations Supervisor Water Services Supervisor Management Analyst Cable Tool Driller Corrosion Control Technician Disinfection Technician Environmental Inspector Equipment Operation Specialist Lead Maintenance Mechanic Office Supervisor Pest Control Specialist 1.00 1.00 6.00 2.00 2.00 1.00 1.00 1.00 1.00 64.00 3.00 1.00 6.00 4.00 9.00 12.00 1.00 -02.00 2.00 -01.00 17.00 1.00 1.00 2.00 1.00 1.00 6.00 1.50 1.00 1.00 1.00 1.00 1.00 61.00 -01.00 6.00 4.00 9.00 12.00 1.00 1.00 2.00 2.00 4.50 1.00 17.00 -01.00 2.00 1.00 1.00 6.00 1.50 1.00 1.00 1.00 1.00 1.00 61.00 -01.00 6.00 4.00 9.00 12.00 1.00 1.00 1.00 2.00 4.50 -017.00 -01.00 2.00 1.00 1.00 6.00 1.50 1.00 1.00 1.00 1.00 1.00 61.00 -01.00 6.00 4.00 9.00 12.00 1.00 1.00 1.00 2.00 4.50 -017.00 -01.00 2.00 D-204 Water Operations and Maintenance (Continued) Senior Utility Service Worker Stores Supervisor Lead Water Meter Repairer Welder Lead Well Maintenance Mechanic Maintenance Mechanic Water Meter Repairer Water Service Locator Well Maintenance Mechanic Account Clerk Supervisor Administrative Assistant Utility Service Worker Customer Service Representative Secretary Senior Account Clerk Senior Storekeeper Water Communications Operator Program Total Water Quality Management Water Administrator Engineering Manager Water Program Supervisor Water Operations Superintendent Water Quality Laboratory Supervisor Inspection Supervisor Project Manager Water Control Systems Engineer Chemist Supervisor Environmental Scientist Management Assistant Information Technology Analyst Systems Analyst Chemist Planner Scheduler Water Plant Supervisor Disinfection Technician Environmental Inspector Lead Maintenance Mechanic Cross Connection Control Specialist Water Quality Analyst Water System Operator Water Treatment Plant Operator Administrative Assistant Senior Account Clerk Program Total Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 -03.00 1.00 1.00 1.00 2.00 4.00 4.00 190.00 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 1.00 2.00 3.00 1.00 1.00 2.00 4.00 4.00 189.00 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 1.00 2.00 3.00 1.00 1.00 2.00 4.00 4.00 187.00 4.00 1.00 1.00 2.00 5.00 2.00 2.00 11.00 4.00 1.00 2.00 3.00 1.00 1.00 2.00 4.00 4.00 187.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 0.50 4.00 3.00 1.00 2.00 1.00 8.00 1.00 3.00 -01.00 5.00 5.00 6.00 17.00 4.00 3.00 1.00 74.50 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 1.00 7.00 4.00 3.00 0.50 1.00 4.00 5.00 6.00 17.00 4.00 3.00 1.00 76.50 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 1.00 7.00 4.00 3.00 0.50 1.00 4.00 5.00 6.00 17.00 4.00 3.00 1.00 76.50 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 5.00 4.00 1.00 2.00 1.00 7.00 4.00 3.00 0.50 1.00 4.00 5.00 6.00 17.00 4.00 3.00 1.00 76.50 556.00 549.00 547.00 547.00 D-205 D-206 NON-DEPARTMENTAL OPERATING: CAPITAL: TOTAL: $ 103,176,640 1,000,000 $ 104,176,640 GENERAL EXPENSE DEBT REFINANCING DEBT REPAYMENTS CONTRACTS for SERVICES/FUNDING SUPPORT PROGRAM ALLOCATION FINANCING PLAN General Obligation Bond Debt Service Fund 27% Other* 6% Debt Repayments 56% Street and Highway Bond Debt Service Fund 17% Contracts for Services/ Funding Suppport 4% General Expense 27% General Fund 50% Debt Refinancing 13% *Other includes Internal Service Fund: Self Insurance (2%), Capital Improvement Program (1%), Other Federal Grants Fund (1%), Special Assessment Fund (1%), Tucson Convention Center Fund (1%), and Highway User Revenue Fund (<1%). D-207 D-208 NON-DEPARTMENTAL The Non-Departmental category contains program budgets that are not associated with any specific department. Its programs are General Expense, Debt Refinancing, Debt Repayments, and Contracts for Services or Funding Support. TOTAL BUDGET Operating Capital Department Total CHARACTER OF EXPENDITURES Retiree Benefits Services Supplies Equipment Debt Service Refunding Operating Total Capital Improvement Program Department Total FUNDING SOURCES General Fund Capital Improvement Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Internal Service Fund: Fleet Services Internal Service Fund: Self Insurance Other Federal Grants Fund ParkWise Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Tucson Convention Center Fund Department Total Capital Improvement Program Department Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 146,738,328 2,533,746 $ 149,272,074 $ 94,944,190 1,750,000 $ 96,694,190 $ 122,097,110 3,150,000 $ 125,247,110 $ 103,176,640 1,000,000 $ 104,176,640 $ 8,551,470 16,860,011 2,808 -070,353,872 50,970,167 $ 146,738,328 2,533,746 $ 149,272,074 $ 7,300,000 18,492,990 811,650 -046,658,550 21,681,000 $ 94,944,190 1,750,000 $ 96,694,190 $ 9,428,570 14,076,910 16,360 45,720 56,074,550 42,455,000 $ 122,097,110 3,150,000 $125,247,110 $ 8,452,370 23,769,140 11,650 -057,737,480 13,206,000 $ 103,176,640 1,000,000 $ 104,176,640 $ 66,575,466 3,942,696 51,281,638 $ 43,666,730 -028,056,290 $ 43,042,910 -058,246,290 $ 51,769,610 -028,472,500 593,153 92 -084,440 1,314,973 728,900 18,423,189 271,330 2,580 2,460,630 900,000 -0578,550 17,701,050 271,330 2,580 -0947,370 -0578,550 17,701,050 100,580 -02,460,630 947,370 -0521,610 17,588,650 3,793,781 $ 146,738,328 2,533,746 $ 149,272,074 1,307,030 $ 94,944,190 1,750,000 $ 96,694,190 1,307,030 $ 122,097,110 3,150,000 $ 125,247,110 1,315,690 $ 103,176,640 1,000,000 $ 104,176,640 D-209 NON-DEPARTMENTAL SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $103,176,640 reflects an increase of $8,232,450 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase to debt service principal and interest payments including refunding transactions General fund capacity for adjustments to the compensation plan Increase in capacity to cover medical insurance costs of retirees Increase in capacity to animal care services contract costs Increase to contingency capacity Capacity for archeological services Capacity for Business Development Finance Corporation loan payments Miscellaneous adjustments Reduction in capacity for Starr Pass environmental enhancement costs Reduction in building maintenance Reduction in capacity for jailboard charges Elimination of fuel contingency capacity Total $ 2,603,930 4,738,490 1,152,370 500,000 250,000 215,000 200,000 (5,700) (140,000) (145,170) (336,470) (800,000) $ 8,232,450 OPERATING PROGRAMS GENERAL EXPENSE: This program area provides centralized budget capacity and accounting and management control for expenditures that are not directly associated with City department programs. Projected Revenue Sources General Fund General Fund: Restricted Internal Service Fund: Self Insurance Other Federal Grants Fund Tucson Convention Center Fund Program Total Character of Expenditures Budget Capacity - Salaries Retiree Benefits Services Supplies Equipment Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 17,206,696 -0-0-03,793,781 $ 21,000,477 $ 17,684,030 -02,460,630 900,000 1,307,030 $ 22,351,690 $ 16,640,180 -0-0947,370 1,307,030 $ 18,894,580 $ 22,707,790 200,000 2,460,630 947,370 1,315,690 $ 27,631,480 $ $ $ $ 4,738,490 8,452,370 14,428,970 11,650 -0$ 27,631,480 -08,551,470 12,446,199 2,808 -0$ 21,000,477 D-210 -07,300,000 14,240,040 811,650 -0$ 22,351,690 -09,428,570 9,403,930 16,360 45,720 $ 18,894,580 NON-DEPARTMENTAL DEBT REFINANCING: This program area carries the capacity for the potential refinancing (refunding) of existing debt to lower interest payments and extend the repayment period. Accounting principles and state budget law require that the City record the principal amount of the refinancing as an expenditure. For Fiscal Year 2014, the City anticipates refinancing certificates of participation. Actual FY 2012 Adopted FY 2013 $ 26,675,751 24,294,416 $ 9,416,000 -0- Estimated FY 2013 Adopted FY 2014 -030,190,000 $ 13,206,000 -0- Projected Revenue Sources General Fund: Restricted General Obligation Bond Debt Service Fund Street and Highway Bond Debt Service Fund Program Total -0- 12,265,000 12,265,000 -0- $ 50,970,167 $ 21,681,000 $ 42,455,000 $ 13,206,000 Character of Expenditures Refunding $ 50,970,167 $ 21,681,000 $ 42,455,000 $ 13,206,000 $ DEBT REPAYMENTS: This program area (also referred to as Debt Service) contains debt issuance and repayment expenditures for equipment, vehicle, and facility financing needs of general government City departments. The Environmental Services and Tucson Water Departments budget for their own debt service needs. The financing methods used are general obligation bonds, the street and highway user revenue bonds, lease/purchases, and certificates of participation. Projected Revenue Sources General Fund General Fund: Restricted Capital Improvement Fund General Obligation Bond Debt Service Fund 2013 General Obligation Fund Highway User Revenue Fund Internal Service Fund: Fleet Services Other Federal Grants Fund ParkWise Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Program Total Character of Expenditures Debt Service Bond Issue Costs Program Total $ 18,379,787 -03,942,696 26,987,222 $ 11,597,260 817,070 -028,056,290 $ 21,013,260 817,070 -028,056,290 $ 10,114,730 1,039,990 -028,272,500 -0492,573 92 84,440 1,314,973 728,900 18,423,189 -0170,750 2,580 -0-0578,550 5,436,050 -0170,750 2,580 -0-0578,550 5,436,050 200,000 -0-0-0-0521,610 17,588,650 $ 70,353,872 $ 46,658,550 $ 56,074,550 $ 57,737,480 $ 70,353,872 -0$ 70,353,872 $ 46,658,550 -0$ 46,658,550 $ 56,074,550 -0$ 56,074,550 $ 57,537,480 200,000 $ 57,737,480 D-211 NON-DEPARTMENTAL CONTRACTS for SERVICES or FUNDING SUPPORT: This program area provides funding for organizations that support the Mayor and Council’s priorities. Specific organizations and their annual allocations are listed on the following page. Some of the funding is included in the City Manager’s Office and the Housing and Community Development Department. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 Projected Revenue Sources General Fund Highway User Revenue Fund Program Total $ 4,313,232 100,580 $ 4,413,812 $ 4,152,370 100,580 $ 4,252,950 $ 4,572,400 100,580 $ 4,672,980 $ 4,501,100 100,580 $ 4,601,680 Character of Expenditures Services $ 4,413,812 $ 4,252,950 $ 4,672,980 $ 4,601,680 D-212 NON-DEPARTMENTAL CONTRACTS for SERVICES or FUNDING SUPPORT (General Fund) Adopted FY 2013 Adopted FY 2014 $ 401,660 $ 401,660 $ 401,660 $ 401,660 $ 10,410 3,800 70,000 $ 84,210 $ 10,410 3,800 70,000 $ 84,210 $ 303,500 88,410 $ 391,910 $ 303,500 88,410 $ 391,910 Payments to Other Governments1 Pima Animal Care Center2 Pima Association of Governments3 Pima County Victim Services Program Total $ 3,420,030 98,420 24,900 $ 3,543,350 $ 3,500,000 98,420 24,900 $ 3,623,320 Human Services RFPs Allocation4 $ 1,464,910 $ 1,464,910 $ 330,000 19,570 2,472,540 500,000 $ 3,322,110 $ 365,000 19,570 3,062,830 500,000 $ 3,947,400 $ 9,208,150 $ 9,913,410 Arts and Cultural Enrichment1 Tucson-Pima Arts Council (TPAC) Program Total Civic/Special Community Events1 Fort Lowell Soccer Shootout Southern Arizona Regional Science and Engineering Fair Tucson Rodeo Parade Program Total Other1 Access Tucson YMCA (Jacobs, Lighthouse, and Mulcahy) Program Total Economic and Workforce Development5 Downtown Tucson Partnership Business Improvement District6 Metropolitan Education Commission Visit Tucson7 Requests for Proposals Program Total Total Contractual/Support Allocations 1Funding is in the Non-Departmental budget. is paid out for actual services rendered; revenues received for fees and licensing offset the expenditures. These amounts reflect an estimate of the full year payments. 3Additional funding is also in the Tucson Water Department’s budget ($99,000) and in the Highway User Revenue Fund ($100,580) which is budgeted in Non-Departmental for this purpose. 4Funding is in the Housing and Community Development Department budget. 5Funding is in the City Manager’s Office budget. 6Fiscal Year 2014 amount allocated by Mayor and Council on June 4, 2013.. 7Fiscal Year 2013 funding reflects the actual contract allocation made to Visit Tucson based on Fiscal Year 2012 transient occupancy tax (t.o.t.) collections. Fiscal Year 2014 reflects an estimate of the allocation to Visit Tucson based on a projection of Fiscal Year 2013 t.o.t collections; the final amount will be 33% of the Fiscal Year 2013 t.o.t revenue. Visit Tucson was formerly known as the Metropolitan Tucson Convention and Visitors Bureau (MTCVB). 2Funding D-213 D-214 PENSION SERVICES OPERATING: POSITION TOTAL: $ 69,955,150 4.00 ADMINISTRATION DISBURSEMENTS FINANCING PLAN PROGRAM ALLOCATION Disbursements 93% TSRS Pension Fund 100% Administration 7% D-215 D-216 PENSION SERVICES MISSION STATEMENT: To assist Tucson Supplemental Retirement System (TSRS) members with planning for a secure retirement; and provide monthly retirement benefits that supplement social security benefits and personal investment savings of our members and their beneficiaries. Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 3.00 4.00 4.00 4.00 $ 67,534,604 $ 68,177,960 $ 68,018,680 $ 69,955,150 $ POSITION RESOURCES Administration TOTAL BUDGET Operating CHARACTER OF EXPENDITURES Salaries and Benefits • End of Service Program • TSRS Refunds Retiree and Beneficiary Payments Services Supplies Department Total $ 394,933 3,263,502 2,492,950 58,184,178 3,165,953 33,088 $ 67,534,604 $ 475,490 -02,350,000 61,000,000 4,325,220 27,250 $ 68,177,960 $ 439,490 -02,350,000 61,000,000 4,202,440 26,750 $ 68,018,680 480,330 -02,550,000 62,500,000 4,397,570 27,250 $ 69,955,150 FUNDING SOURCES TSRS Pension Fund $ 67,534,604 $ 68,177,960 $ 68,018,680 $ 69,955,150 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2014 of $69,955,150 reflects an increase of $1,777,190 from the Fiscal Year 2013 Adopted Budget. Changes include: Increase in anticipated retiree and beneficiary payments Increase in anticipated Tucson Supplemental Retirement System refunds Increase in outside professional services Miscellaneous adjustments Total D-217 $ 1,500,000 200,000 85,000 (7,810) $ 1,777,190 PENSION SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area administers the pension benefits for non-public safety City employees and retirees. Projected Revenue Sources TSRS Pension Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2012 Adopted FY 2013 Estimated FY 2013 Adopted FY 2014 $ 3,593,970 $ 4,827,960 $ 4,668,680 $ 4,905,150 $ $ $ $ 394,930 3,165,950 33,090 $ 3,593,970 475,490 4,325,220 27,250 $ 4,827,960 439,490 4,202,440 26,750 $ 4,668,680 480,330 4,397,570 27,250 $ 4,905,150 DISBURSEMENTS: This program area provides for the distribution of pension benefits to non-public safety City retirees and their beneficiaries, including transfers to and from other pension systems. Projected Revenue Sources TSRS Pension Fund $ 63,940,630 $ 63,350,000 $ 63,350,000 $ 65,050,000 Character of Expenditures Retiree and Beneficiary Payments End of Service Program TSRS Refunds Program Total $ 58,184,178 3,263,502 2,492,950 $ 63,940,630 $ 61,000,000 -02,350,000 $ 63,350,000 $ 61,000,000 -02,350,000 $ 63,350,000 $ 62,500,000 -02,550,000 $ 65,050,000 -01.00 1.00 1.00 1.00 4.00 -01.00 1.00 1.00 1.00 4.00 POSITION RESOURCES Administration Human Resources Administrator Human Resources Manager Lead Management Analyst Management Analyst Administrative Assistant Program Total 1.00 -01.00 -01.00 3.00 D-218 1.00 -01.00 1.00 1.00 4.00 Section E Capital Improvement Program OVERVIEW of the FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM It is the practice of the City of Tucson to develop, maintain, and revise when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-year planning horizon (Fiscal Years 2014-2018) and identifies infrastructure and facility projects that the city will undertake during this timeframe as well as the funding sources available for projected expenditures. The objective of this overview is to give the reader a brief look into the CIP and contains the following financial and narrative information: Budget Highlights Capital Improvement Program Process Summary of Expenditures and Funding Sources Department Programs Impact on the Operating Budget BUDGET HIGHLIGHTS This approved CIP totals $808.8 million; $225.9 million is budgeted in the first year of the CIP and is a component of the Fiscal Year 2014 Adopted Budget. Notable projects include the following: Advanced Oxidation Process Treatment Plant. Plan, design, and construct an Advanced Oxidation Process Treatment Plant to treat Tucson Airport Remediation Project (TARP) water for 1,4-dioxane removal. The plant will be located at the TARP Facility near I-19 and Irvington and will be completed in Fiscal Year 2014. Construction of a treatment plant is needed to ensure compliance as the Environmental Protection Agency is expected to establish health based limits for 1,4-dioxane. Total project costs are estimated to be $18.6 million with $5.4 million budgeted in Fiscal Year 2014. The project is funded by Water Revenue System Obligation Funds and the Water Infrastructure Reserve Fund. Communications Center Expansion. Renovate and upgrade the Tucson Police and Tucson Fire Departments’ combined Emergency Communications Center located at the Thomas O. Price Service Center (TOPSC). Improvements include expanding the dispatch operations facility to allow for 20-year growth, replacing console and telephone switching, and upgrading the radio communications infrastructure used in public safety and medical dispatch operations. Total project costs are estimated to be $9.4 million with $4.1 million budgeted in Fiscal Year 2014. The project is funded by public safety impact fees, Pima County bonds, and miscellaneous federal grants. Modern Streetcar/SunLink. Plan, design, and construct a four-mile fixed rail transit system that will connect the University of Arizona Campus and the downtown redevelopment area on the west side of Interstate 10. Total project costs are estimated to be $166.5 million with $33.6 million budgeted in Fiscal Year 2014. The project includes $63 million in Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant Funding administered by the U.S. Department of Transportation. The project also includes $75 million in Regional Transportation Authority (RTA) funding. Street Improvements: Proposition 409. Restore, repair, and resurface streets inside Tucson City limits with the $100 million bond program approved by voters in November 2012. Street resurfacing will be over a five-year period and approximately 85% of bond funds will be allocated to major streets and 15% will be allocated to neighborhood streets. All work will be competitively bid out to private sector contractors. Total projects costs are estimated to be $99.0 million with $19.8 million budgeted in Fiscal Year 2014 ($1.0 million is for the cost of issuance). E-1 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM PROCESS Defining a Capital Improvement To be included in the CIP, projects need to meet one of the following criteria: Construction of a new City asset or expansion of an existing city-owned facility, including preliminary planning and surveys, cost of land, staff and contractual services for design and construction, and related furnishings and equipment. Initial acquisition of a major equipment system, which will become a City asset at a cost of $100,000 or more and a useful life of at least six years. Major renovation or rehabilitation of an existing City-owned facility that requires an expenditure of $100,000 or more and will extend the life of the original City asset. Exceptions have been made for inclusion of a few projects that do not meet the above criteria (SunTran buses and SunVan paratransit vans) to make the planning, funding, and acquisition of these purchases more visible to the public and the governing body. Steps from Submittal to Approval In November 2012, the CIP process began with the Office of Budget and Internal Audit providing direction and guidelines to CIP department liaisons for the upcoming CIP. Departments were given approximately six weeks to develop their CIP requests based on their assessment of needs, citizen committee input, and existing bond authorizations and grant awards. Departments were directed to include only projects with secured funding. Exceptions were made for annual federal grant appropriations from the Federal Transit Administration, other pending awards that would require budget capacity be available (e.g., any non-federal grant or contribution), and future enterprise revenue bonds. Department requests were reviewed by the Office of Budget and Internal Audit and applicable revisions were made. The proposed CIP was presented to the Mayor and Council on April 16, 2013 along with the Recommended Fiscal Year 2014 budget. The first year of the CIP was included as part of the City’s recommended budget which was reviewed and discussed by the Mayor and Council at Study Sessions in April and May. Two public hearings were held prior to the adoption of the Fiscal Year 2014 budget on May 21st. SUMMARY of EXPENDITURES and FUNDING SOURCES Only funded projects, except as noted earlier, are presented in this five-year CIP. The objective is to clarify for the community what the City can do to meet its needs with the limited funds available. Expenditures The Approved Five-Year CIP for Fiscal Years 2014 through 2018 totals $808.8 million. The majority of the projects are in the Public Utilities category, which includes Environmental Services and Tucson Water. E-2 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Five-Year CIP Summary of Expenditures Adopted Year 1 FY 2014 (in $000s) Community Enrichment and Development Public Safety and Justice Services Public Utilities Support Services Non-Departmental: General Expense Total $ 147,029.7 5,091.6 71,235.0 1,591.5 1,000.0 $ 225,947.8 Approved FiveYear Program $ 457,877.7 7,891.6 340,391.0 1,591.5 1,000.0 $ 808,751.8 This five-year CIP is $17.5 million less than the $826.3 million approved five-year CIP for Fiscal Years 2013 through 2017. The decrease is primarily due to the completion of projects funded by the RTA and Mass Transit Federal Grants. Fiscal Year 2014 includes $64.3 million carried forward for project expenditures not made as planned during Fiscal Year 2013. On top of that is $161.6 million in new funding. The CIP presumes that all of the Fiscal Year 2014 budget will be spent in that year. CIP expenditures decline significantly after Fiscal Year 2014 from $172.8 million in Fiscal Year 2015 to $105.0 million by Fiscal Year 2018. The decline in new funding over the following three years is primarily due to the spending down of RTA funding and Mass Transit Federal Grants. For a summary of expenditures by department and fiscal year, see Table I, Five-Year CIP Summary by Department on page E-8. E-3 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Funding Sources This five-year program of $808.8 million is funded primarily from Capital Projects Funds. Five-Year CIP Summary of Funding Sources Adopted Year 1 FY 2014 (in $000s) Capital Projects Funds Enterprise Funds General Fund Special Revenue Funds Total $ 123,988.2 71,235.0 1,000.0 29,724.6 $ 225,947.8 Approved FiveYear Program $ 356,918.4 340,391.0 1,000.0 110,442.4 $ 808,751.8 Capital Projects Funds. This category, which includes the City bond funds, is 44% of the five-year CIP. These funds will provide $356.9 million over the next five years. RTA funds of $163.7 million account for the largest portion of this category. Next are 2013 General Obligation Street Bonds of $99.0 million. Pima County bonds will provide $54.6 million. Capacity of $22.9 million was added for road and regional park improvements along with $8.1 million from regional Highway User Revenue Funds (HURF) distributed by the Pima Association of Governments (PAG). Certificates of Participation (COPs) account for $5.4 million and also included is $3.2 million in Public Safety impact fees. Enterprise Funds. Enterprise Funds total $340.4 million or 42% of the five-year CIP. Environmental Services totals $16.5 million. Tucson Water accounts for the remaining $323.9 million: $71.3 million from user revenues, $55.0 million from Water’s Obligation funds, and $197.6 from future water revenue bonds. General Fund. This category totals $1.0 million or less than 1% of the five-year CIP and is funding citywide technology improvements. Special Revenue Funds. This category totals $110.4 million or 14% of the five-year CIP. Included in this category are Federal grants of $98.1 million. The General Fund provides $8.5 million for Mass Transit. The remaining $3.8 million comes from a variety of sources including developers, civic contributions, and the City’s HURF allocation. For more detail on funding sources, see Table II, Five-Year CIP Summary by Funding Source beginning on page E-9. E-4 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM DEPARTMENT PROGRAMS Programs are briefly presented in this section by departments which are listed alphabetically within their budget reporting categories, also known as service areas: Community Enrichment and Development, Public Safety and Justice Services, Public Utilities, Support Services, and Non-Departmental. For a further listing of the projects by departments see pages E-13 through E-28. Community Enrichment and Development The Community Enrichment and Development category, which accounts for 56% of the total five-year CIP, contains projects managed by Housing and Community Development, Parks and Recreation, and Transportation. Housing and Community Development. This department’s five-year program of $2.3 million consists of seven projects. Funding is provided by the City’s Highway User Revenue Fund and the Community Development Block Grant Fund. Parks and Recreation. Parks’ five-year CIP of $11.0 million contains 22 projects. These projects are funded primarily from Pima County bonds of $6.1 million. Revenue from impact fees, civic contributions, certificates of participation, and miscellaneous non-federal grants provide for the remaining $4.9 million. These funds provide for a wide range of projects: improvements at regional parks, expansion of recreation centers, and amenities at neighborhood parks. Transportation. The five-year Transportation program of $444.5 million includes four program areas: Public Transit for $106.5 million, Street Lighting for $0.2 million, Streets for $333.2 million, and Traffic Signals for $4.6 million. Because there are insufficient funds to meet all of Transportation's needs, this CIP allocates available funding to the highest priority projects. E-5 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM The largest funding source for Transportation's projects is the funding from the RTA plan which totals $163.7 million. General Obligation Street Bonds total $99.0 million. Federal funding provides another significant portion totaling $96.8 million: $53.3 million for transit projects and $43.5 million for street projects. Other funding sources are Pima County bond funds of $47.6 million, regional HURF from PAG of $8.1 million, city HURF of $2.1 million, and impact fee revenues of $18.7 million. The remaining $8.5 million is from the General Fund for Mass Transit, which is used as the local match for federal transit grants. Public Safety and Justice Services The Public Safety and Justice Services category, which accounts for 1% of the total five-year CIP, contains projects managed by City Court and Tucson Fire. City Court. City Court’s five-year program of $3.8 million consists of one project, Court Building Remodel. This project is funded with certificates of participation in the Capital Improvement Fund. Tucson Fire. Tucson Fire's five-year program of $4.1 million consists of one project, the Communications Center Expansion. This project is funded with revenue from public safety impact fees in the amount of $3.3 million and Pima County bonds of $0.8 million. Public Utilities The Public Utilities category, which accounts for 42% of the total five-year CIP, contains projects managed by Environmental Services and Tucson Water. Environmental Services. The department's five-year program of seven projects totals $16.5 million. Environmental Services’ CIP is funded from Environmental Service revenues. Tucson Water. The five-year Tucson Water CIP of $323.9 million includes $291.7 million of improvements to the potable water system and $32.2 million of improvements for the reclaimed water system. Tucson Water's CIP is funded with future water revenue bond authorization of $197.6 million, operation funds of $71.3 million, 2012 Revenue Obligation funds of $7.0 million, and 2014 Revenue Obligation funds of $48.0 million. Support Services The Support Services category, which accounts for less than 1% of the total five-year CIP, contains one project managed by General Services. General Services. The five-year General Services program of $1.6 million consists of one project, Elevator and Escalator Code Compliance. General Services’ CIP is funded with certificates of participation in the Capital Improvement Fund. Non-Departmental The Non-Departmental category, which accounts for less than 1% of the total five-year CIP, contains one project that is budgeted here because it is beyond the oversight scope of a single department. The Technology Improvements Project will convert the City’s multiple enterprise-related computer systems into a single Enterprise Resource Planning (ERP) system. This project is funded by the General Fund. E-6 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM IMPACT on the OPERATING BUDGET The completion of many capital projects is the beginning of recurring costs for the operating budget. Operating and Maintenance (O&M) impacts from projects in this five-year CIP total $4.1 million for Fiscal Year 2014, increasing to $4.3 million for Fiscal Year 2015, and to $31.8 million by Fiscal Year 2018. The General Fund O&M impacts in Fiscal Year 2014 are for the opening of new or expanded facilities. For summaries and project detail of O&M impacts by department and funding source over the next five years, see Table III, Summary of CIP Impact on the Operating Budget on page E-11. SUMMARY TABLES Table I, Summary by Department (page E-8). Table II, Summary by Funding Source (page E-9). Table III, Summary of CIP Impact on the Operating Budget (page E-11). Table IV, Projects with Pima County Bond Funding (E-12). E-7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table I. Summary by Department ($000) Adopted Year 1 FY 2014 Community Enrichment and Development Housing and Community Development Parks and Recreation Transportation Subtotal Public Safety and Justice Services City Court Tucson Fire Subtotal Public Utilities Environmental Services Tucson Water Subtotal $ Year 2 FY 2015 900.2 $ Projected Requirements Year 3 Year 4 FY 2016 FY 2017 513.0 $ 513.0 $ Year 5 FY 2018 200.0 $ Five Year Total 200.0 $ 2,326.2 2,903.4 143,226.1 5,306.0 96,602.9 2,589.4 92,148.0 100.0 72,913.1 100.0 39,662.6 10,998.8 444,552.7 $147,029.7 $102,421.9 $ 95,250.4 $ 73,213.1 $ 39,962.6 $457,877.7 $ 1,000.0 4,091.6 $ 2,400.0 $ -0- 400.0 $ -0- -0- $ -0- -0-0- $ 3,800.0 4,091.6 $ 5,091.6 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 7,891.6 $ 6,853.0 64,382.0 $ 2,280.0 65,664.0 $ 2,900.0 53,499.0 $ 4,500.0 $ -075,232.0 65,081.0 $ 16,533.0 323,858.0 $ 71,235.0 $ 67,944.0 $ 56,399.0 $ 79,732.0 $340,391.0 $ 65,081.0 Support Services General Services $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 Subtotal $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 Non-Departmental General Expense $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 Subtotal $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 Total $225,947.8 $105,043.6 $808,751.8 $172,765.9 E-8 $152,049.4 $152,945.1 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2014 Capital Projects Funds 2013 General Obligation Street Bonds Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Impact Fee Fund: Central District Impact Fee Fund: Central Pending Impact Fee Fund: East District Impact Fee Fund: Southeast District Impact Fee Fund: Southlands District Impact Fee Fund: West District Public Safety Impact Fee Fund Regional Transportation Authority Fund Subtotal Enterprise Funds 2012 Water Revenue System Obligation Fund 2014 Water Revenue System Obligation Fund Environmental Services Fund Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Subtotal Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Year 5 FY 2018 Five Year Total $ 19,800.0 $ 19,800.0 $ 19,800.0 $ 19,800.0 $ 19,800.0 $ 99,000.0 2,728.0 7,334.8 5,000.0 6,115.6 350.0 19,144.4 -022,000.0 -0-0- 8,078.0 54,594.8 2,619.4 811.9 -01,781.8 2,388.6 2,400.0 1,614.5 -0412.1 149.1 400.0 -01,500.0 -01,500.0 -01,500.0 1,500.0 1,500.0 -0- -0-0-01,500.0 -0- 5,419.4 3,926.4 3,000.0 5,193.9 4,037.7 -0- 1,571.3 -0- -0- -0- 1,571.3 183.6 3,260.0 83,080.1 -0-023,344.9 2,500.0 -029,666.3 2,500.0 -017,581.0 -0-09,981.0 5,183.6 3,260.0 163,653.3 $123,988.2 $ 60,407.5 $ 74,860.7 $ 66,381.0 $ 31,281.0 $356,918.4 $ 7,001.9 $ -0- $ -0- $ -0- $ 47,834.2 $ 29.0 $ 39.3 $ 26.8 $ -0- $ 7,001.9 33.1 47,962.4 6,853.0 -09,545.9 2,280.0 54,188.4 11,446.6 2,900.0 39,420.8 14,038.9 4,500.0 57,564.4 17,640.8 -046,413.1 18,634.8 16,533.0 197,586.7 71,307.0 $ 71,235.0 $ 67,944.0 $ 56,399.0 $ 79,732.0 $ 65,081.0 $340,391.0 General Fund $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 Subtotal $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 E-9 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2014 Special Revenue Funds Civic Contributions Fund Community Development Block Grant Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit: Surplus HELP Funds Non-Federal Grants Fund Subtotal Total $ Year 2 FY 2015 302.5 $ 682.5 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 50.0 $ 513.0 50.0 $ 513.0 Five Year Total Year 5 FY 2018 50.0 $ 200.0 50.0 $ 200.0 502.5 2,108.5 10,899.4 24,816.0 7,790.0 -0- -0- 43,505.4 1,508.3 613.4 154.7 -0- 53.0 -0- 35.0 -0- 35.0 -0- 1,786.0 613.4 1,379.6 11,536.1 2,670.0 16,160.7 1,749.4 10,584.3 1,244.0 5,253.1 1,423.4 6,923.2 8,466.4 50,457.4 2,752.8 50.0 -050.0 -050.0 -050.0 -050.0 2,752.8 250.0 $ 29,724.6 $ 44,414.4 $ 20,789.7 $ 6,832.1 $ 8,681.6 $110,442.4 $225,947.8 $ 172,765.9 $ 152,049.4 $ 152,945.1 E-10 $ 105,043.6 $ 808,751.8 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Summary of CIP Impact on the Operating Budget ($000) Adopted Year 1 FY 2014 Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Year 5 FY 2018 Five Year Total SERVICE AREA/IMPACT Community Enrichment and Development Parks and Recreation Transportation Subtotal $ 64.7 $ 50.1 $ 62.8 $ 935.3 $ 888.8 3,119.8 3,275.7 3,427.5 5,289.8 29,979.0 $ 2,001.7 45,091.8 $ 3,184.5 $ 3,325.8 $ 3,490.3 $ 6,225.1 $ 30,867.8 $ 47,093.5 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 Subtotal $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 Total $ 4,134.5 $ 4,275.8 $ 4,440.3 $ 7,175.1 $ 31,817.8 $ 51,843.5 Public Utilities Tucson Water SOURCE OF FUNDS SUMMARY Enterprise Funds Tucson Water Revenue and Operations Fund $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 Subtotal $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 General Fund $ 64.7 $ 50.1 $ 62.8 $ 935.3 $ 888.8 $ 2,001.7 Subtotal $ 64.7 $ 50.1 $ 62.8 $ 935.3 $ 888.8 $ 2,001.7 171.5 $ 187.5 $ 248.0 $ 258.0 $ 264.5 18.3 158.2 249.5 2,101.8 26,784.5 2,930.0 2,930.0 2,930.0 2,930.0 2,930.0 $ 1,129.5 29,312.3 14,650.0 Special Revenue Funds Highway User Revenue Fund Mass Transit Fund RTA Fund $ Subtotal $ 3,119.8 $ 3,275.7 $ 3,427.5 $ 5,289.8 $ 29,979.0 $ 45,091.8 Total $ 4,134.5 $ 4,275.8 $ 4,440.3 $ 31,817.8 $ 51,843.5 E-11 $ 7,175.1 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Parks and Recreation: CIP Impact on the Operating Budget ($000) The impact of this five-year CIP on future operating budgets is estimated to be $64,700 in Fiscal Year 2014, increasing to $888,800 by Fiscal Year 2018 for a five-year total of $2,001,700. When the following projects in the CIP are completed, they will require funding for annual operations. The estimated impact of these projects on the operating budget over the next five years is shown in the table below. Project Name A Mountain Improvement Arroyo Chico Urban Path: Campbell/Parkway Atturbury Wash Sanctuary Expansion Freedom Park Improvements/29th Street Coalition Five Year 1 Year 2 Year 3 Year 4 Year 5 Year FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total $ 0.3 $ 0.3 $ 0.3 $ 0.3 $ 0.3 $ 0.3 Northside Recreation Center South Central Community Park, Phase I Toumey Park Wakefield/St. John's Skate Facility Source of Funds Summary General Fund 33.6 26.2 22.5 12.1 22.9 12.3 23.4 12.6 23.9 12.9 126.3 76.1 -0-0-04.6 -0- 6.4 -0-06.4 1.6 6.4 -012.1 6.4 1.6 6.6 871.0 12.3 6.6 1.6 6.8 822.9 12.6 6.8 1.7 26.2 1,693.9 37.0 30.8 6.5 Total $ 64.7 $ 49.3 $ 62.0 $ 934.4 $ 887.9 $ 1,997.1 $ 64.7 $ 50.1 $ 62.8 $ 935.3 $ 888.8 $ 2,001.7 E-12 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Transportation: CIP Impact on the Operating Budget ($000) The impact of this five-year CIP on future operating budgets (O&M) is estimated to be $45.1 million over the five year period, with the majority of costs attributed to the Mass Transit Fund. Accordingly, Federal Transit Administration grants are expected to provide the majority of funding. RTA and state-shared HURF revenues are also expected to fund nontransit related O&M costs. When the following projects in the CIP are completed, they will require funding for annual operations. The estimated impact of these projects on the operating budget over the next five years is shown in the table below. Project Name 22nd Street: I-10 to Tucson Boulevard Alvernon Heights Pima County Neighborhood Reinvestment Barraza-Aviation Downtown Links, Phase I Camino Seco: Speedway to Wrightstown Campbell Avenue Revitalization CNG Fueling System Columbus Corridor Pedestrian Path Communication System Improvements Copper Street Bike Boulevard Expansion Buses - Future Expansion Vans - Future Fifth Street Bike Boulevard Five Points Transportation Enhancement Gila Panther Tracks Safe Routes to School Glenn Street Transportation Enhancement Grant: Oracle to Stone Houghton Road: Broadway Intersection Improvements Houghton Road: Irvington to Valencia Kolb Road Connection to Sabino Canyon Kolb/University of Arizona Science and Tech Park Signal La Paloma Academy Pedestrian Traffic Signal Liberty Avenue Bicycle Boulevard Modern Street System Park and Ride Lot - Houghton Park Avenue Transportation Enhancement Pima Street Pedestrian Pathway Enhancements Regional Transportation Authority Hawks Regional Transportation Data Network Rio Vista Safe Routes to School Year 1 FY 2014 $ -0- Year 2 FY 2015 $ -0- Year 3 FY 2016 $ 10.0 Year 4 FY 2017 $ 10.0 Year 5 FY 2018 $ 10.0 Five Year Total $ 30.0 -0-02.0 -0-0-060.0 -0-018.3 -0-0-0-0-0- 1.0 -02.0 -0-0-060.0 -0-0158.2 -0-0-0-010.0 -010.0 2.0 5.0 -00.5 60.0 -0-0249.5 -0-0-01.0 10.0 1.0 10.0 2.0 5.0 -00.5 60.0 0.5 1,840.5 261.3 0.5 5.0 0.5 1.0 10.0 -010.0 2.0 5.0 20.0 0.5 60.0 -026,490.1 274.4 -05.0 0.5 1.0 10.0 2.0 30.0 10.0 15.0 20.0 1.5 300.0 0.5 28,330.6 961.7 0.5 10.0 1.0 3.0 40.0 -0-02.0 -0-02.0 5.0 20.0 2.0 5.0 20.0 2.0 5.0 20.0 2.0 15.0 60.0 10.0 -0-0-02,900.0 30.0 -0-0-0100.0 -0- 1.0 1.0 -02,900.0 30.0 -0-0-0100.0 -0- 1.0 1.0 -02,900.0 30.0 0.5 1.0 4.0 100.0 -0- 1.0 1.0 0.5 2,900.0 30.0 0.5 1.0 4.0 100.0 0.5 1.0 1.0 0.5 2,900.0 30.0 0.5 1.0 4.0 100.0 0.5 4.0 4.0 1.0 14,500.0 150.0 1.5 3.0 12.0 500.0 1.0 E-13 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Transportation: CIP Impact on the Operating Budget ($000) Project Name Rita Road Enhancements Robison Safe Routes to School Speedway and Sixth Avenue Signal Upgrades Speedway: Camino Seco to Houghton Stone Ave: Drachman and Speedway Improvements Third Street and University Bicycle Boulevard Treat Avenue Bike Boulevard Tucson Boulevard Multi-use Path Five Year 1 Year 2 Year 3 Year 4 Year 5 Year FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Total $ -0- $ 1.0 $ 1.0 $ 1.0 $ 1.0 $ 4.0 -0-07.5 -01.0 7.5 -01.0 7.5 0.5 1.0 7.5 0.5 1.0 7.5 1.0 4.0 37.5 -0-0-0-0- -00.5 -00.5 5.0 -0-00.5 5.0 0.5 0.5 0.5 5.0 -0-010.0 15.0 1.0 0.5 11.5 5,289.8 $ 29,979.0 $ 45,091.8 $ $ Total $ 3,119.8 $ Source of Funds Summary Highway User Revenue Fund Mass Transit Fund Regional Transportation Authority Fund $ 171.5 3,275.7 $ 187.5 $ $ 18.3 2,930.0 158.2 2,930.0 Total $ 3,119.8 $ 3,275.7 E-14 3,427.5 $ 248.0 $ 249.5 2,930.0 $ 3,427.5 $ 258.0 264.5 1,129.5 2,101.8 2,930.0 26,784.5 2,930.0 29,312.3 14,650.0 5,289.8 $ 29,979.0 $ 45,091.8 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Tucson Water: CIP Impact on the Operating Budget ($000) When the following projects in the CIP are completed, they will require funding for annual operations. The estimated impact of these projects on the operating budget over the next five years is shown in the table below. Project Name Advanced Oxidation Process Treatment Eastside Maintenance Facility Year 1 FY 2014 $ 830.0 Year 2 FY 2015 $ 830.0 Year 3 FY 2016 $ 830.0 Year 4 FY 2017 $ 830.0 Year 5 FY 2018 $ 830.0 Five Year Total $ 4,150.0 120.0 120.0 120.0 120.0 120.0 600.0 Total $ Source of Funds Summary Tucson Water Revenue and Operations Fund $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 E-15 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table IV. Projects with Pima County Bond Funding ($000) Adopted Year 1 FY 2014 Parks and Recreation Arroyo Chico Urban Path: Campbell/Parkway Atterbury Wash Sanctuary Expansion Freedom Park Improvements/ 29th Street Coalition Menlo Park Elementary Soccer Improvements Northside Recreation Center Toumey Park Wakefield/St. John's Skate Facility Transportation 22nd Street: I-10 to Tucson Boulevard Alvernon Heights Pima County Neighborhood Reinvestment Broadway Boulevard: Euclid to Country Club Five Points Transportation Enhancement Houghton Road: Bridge Replacement Houghton Road: Irvington to Valencia Houghton Road: Upper to I-10 Tucson Fire Communications Center Expansion Total Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Five Year Total Year 5 FY 2018 50.0 $ -0- $ -0- $ -0- $ -0- $ 50.0 50.0 -0- -0- -0- -0- 50.0 463.2 -0- -0- -0- -0- 463.2 10.0 -0- -0- -0- -0- 10.0 200.0 5.0 200.0 2,600.0 -0-0- 2,489.4 -0-0- -0-0-0- -0-0-0- 5,289.4 5.0 200.0 -0- -0- -0- 9,000.0 -0- 9,000.0 65.0 135.6 -0- -0- -0- 200.6 -0- -0- 12,000.0 13,000.0 -0- 25,000.0 460.0 -0- -0- -0- -0- 460.0 -0- 3,380.0 3,405.0 -0- -0- 6,785.0 5,000.0 -0- -0- -0- -0- 5,000.0 -0- -0- 1,250.0 -0- -0- 1,250.0 831.6 -0- -0- -0- -0- 831.6 $ 7,334.8 $ 6,115.6 $ 19,144.4 $ 22,000.0 -0- $ 54,594.8 $ E-16 $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM CITY COURT ($000) Project Name Court Building Remodel Total Source of Funds Summary Capital Improvement Fund Total Adopted Year 1 FY 2014 Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ 400.0 $ -0- $ -0- $ 3,800.0 400.0 -0- $ -0- $ 3,800.0 $ 1,000.0 $ 2,400.0 $ E-17 $ Year 5 FY 2018 Five Year Total FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ENVIRONMENTAL SERVICES ($000) Adopted Year 1 FY 2014 Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Five Year Total Year 5 FY 2018 Project Name Los Reales Landfill Administration Building Los Reales Landfill East Property Acquisition Los Reales Landfill Entrance Facilities Los Reales Landfill Infrastructure Plan Los Reales Landfill Self Hauler Facility Los Reales Landfill Truck Wash and Scale Facility Tenth Avenue Maintenance Facility Total Source of Funds Summary Environmental Services Fund Total $ 595.0 $ -0- $ -0- $ -0- $ -0- $ 595.0 1,500.0 1,500.0 -0- -0- -0- 3,000.0 3,375.0 150.0 -0845.0 -0-0-0-0- -0-0300.0 -0- -0-04,500.0 -0- -0-0-0-0- 3,375.0 150.0 4,800.0 845.0 388.0 780.0 2,600.0 -0- -0- 3,768.0 $ 6,853.0 $ 2,280.0 $ 2,900.0 $ 4,500.0 $ -0- $ 16,533.0 $ 6,853.0 $ 2,280.0 $ 2,900.0 $ 4,500.0 $ -0- $ 16,533.0 $ 6,853.0 $ 2,280.0 $ 2,900.0 $ 4,500.0 $ -0- $ 16,533.0 E-18 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL SERVICES ($000) Adopted Year 1 FY 2014 Project Name Elevator and Escalator Code Compliance Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Year 5 FY 2018 Five Year Total $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 $ 1,591.5 $ -0- $ -0- $ -0- $ -0- $ 1,591.5 E-19 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM HOUSING and COMMUNITY DEVELOPMENT ($000) Adopted Year 1 FY 2014 Project Name Back to Basics Community Development Block Grant Master CIP Jacobs Park Playground: Parks and Recreation Mirasol Park New Lighting Neighborhood Stabilization: Acquisitions III Neighborhood Stabilization Program I Reid Park Americans with Disabilities Act (ADA) Upgrades Total Source of Funds Summary Community Development Block Grant Fund Highway User Revenue Fund Total $ Year 2 FY 2015 257.7 $ 200.0 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Year 5 FY 2018 Five Year Total -0- $ 257.7 200.0 1,000.0 -0- $ 200.0 -0- $ 200.0 -0- $ 200.0 50.0 -0- -0- -0- -0- 50.0 10.0 195.0 -0195.0 -0195.0 -0-0- -0-0- 10.0 585.0 175.5 118.0 118.0 -0- -0- 411.5 12.0 -0- -0- -0- -0- 12.0 $ 900.2 $ 513.0 $ 513.0 $ 200.0 $ 200.0 $ 2,326.2 $ 682.5 $ 513.0 $ 513.0 200.0 200.0 $ 2,108.5 -0- 217.7 217.7 $ 900.2 -0$ 513.0 E-20 $ $ $ -0- -0- 513.0 $ 200.0 $ 200.0 $ 2,326.2 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2014 Project Name A Mountain Improvement Arcadia Park, Phase I Arroyo Chico Urban Path: Campbell/Parkway Arroyo Chico Urban Path: Country Club to Treat Atterbury Wash Sanctuary Expansion Ball Field Lighting Upgrade Cherry Avenue Center Expansion, Phase I Christopher Columbus Park Expansion Freedom Park Improvements/ 29th Street Coalition Menlo Park Elementary Soccer Improvements Northside Recreation Center Parks Strategic Plan Purple Heart Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park Expansion, Phase 1 Shade Structure Projects South Central Community Park, Phase I Toumey Park Valencia and Alvernon Community Park, Phase I Valencia Corridor Land Acquisition, Phase I Wakefield/St. John's Skate Facility World War II Memorial Project Total $ Year 2 FY 2015 50.0 $ 249.4 50.0 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 -0- $ 41.0 -0- -0-0-0- $ -0-0-0- Five Year Total Year 5 FY 2018 $ -0- $ -0-0- 50.0 290.4 50.0 -0- 200.0 -0- -0- -0- 200.0 50.0 -0- -0- -0- -0- 50.0 27.9 10.8 -0-0- -0-0- -0-0- -0-0- 27.9 10.8 122.8 -0- -0- -0- -0- 122.8 463.2 -0- -0- -0- -0- 463.2 10.0 -0- -0- -0- -0- 10.0 200.0 273.7 226.9 100.0 2,600.0 148.1 -0-0- 2,489.4 -0-0-0- -0-0-0-0- -0-0-0-0- 5,289.4 421.8 226.9 100.0 411.9 100.0 99.3 273.5 100.0 520.2 -0100.0 -0- -0100.0 -0- -0100.0 -0- 685.4 500.0 619.5 5.0 -0- -0453.3 -0-0- -0-0- -0-0- 5.0 453.3 -0- 969.9 -0- -0- -0- 969.9 249.6 -0- -0- -0- -0- 249.6 202.9 -0- -0- -0- -0- 202.9 100.0 $ 10,998.8 $ 2,903.4 $ 5,306.0 $ 2,589.4 E-21 $ 100.0 $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2014 Source of Funds Summary Capital Improvement Fund Capital Agreement Fund: Pima County Bonds Civic Contributions Fund Impact Fee Fund: Central Benefit District Impact Fee Fund: East Benefit District Impact Fee Fund: Southeast Benefit District Impact Fee Fund: Southlands Benefit District Impact Fee Fund: West Benefit District Non-Federal Grants Fund Total $ Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 27.9 $ -0- $ -0- $ 978.2 2,600.0 2,489.4 -0-0- Year 5 FY 2018 $ Five Year Total 27.9 -0- $ 6,067.6 -0- 302.5 511.9 50.0 473.5 50.0 -0- 50.0 -0- 50.0 -0- 502.5 985.4 523.1 412.1 -0- -0- -0- 935.2 326.2 149.1 -0- -0- -0- 475.3 -0- 1,571.3 -0- -0- -0- 1,571.3 183.6 -0- -0- -0- -0- 183.6 50.0 50.0 50.0 50.0 50.0 250.0 100.0 $ 10,998.8 $ 2,903.4 $ 5,306.0 $ 2,589.4 E-22 $ 100.0 $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2014 Project Name 22nd Street: I-10 to Tucson Boulevard 4th/Congress/Toole Bike Pedestrian Improvement ADA Transit Enhancement ADA Transition Plan Administration Building Upgrades Alvernon Heights Pima County Neighborhood Reinvestment Arroyo Chico Greenway Barraza-Aviation Downtown Links, Phase I Broadway Boulevard: Camino Seco to Houghton Broadway Boulevard: Euclid to Country Club Camino Seco: Speedway to Wrightstown Campbell Avenue Revitalization CNG Fueling System CNG Fueling Upgrade Columbus Corridor Pedestrian Path Communication System Improvements Copper Street Bike Boulevard El Paso and Southwestern Greenway Expansion Buses for Sun Tran Expansion Vans for Sun Van Fifth Street Bike Boulevard First Avenue: River to Grant Five Points Transportation Enhancement Gila Panther Tracks Safe Routes to School Glenn Street Transportation Enhancement Grant: Oracle to Swan $ 16,930.9 $ Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 2,005.0 $ 4,005.0 $ 11,305.0 Year 5 FY 2018 $ Five Year Total 5.0 $ 34,250.9 48.0 318.0 -0- -0- -0- 366.0 294.0 79.5 517.5 70.0 156.0 53.0 -0140.6 -053.0 -0-0- -0-0-0-0- -0-0-0-0- 450.0 185.5 517.5 210.6 300.0 5,700.0 300.0 2,005.0 -05.0 -05.0 -05.0 600.0 7,720.0 -0- 322.0 322.0 4,605.0 4,342.0 9,591.0 2,505.0 10,005.0 22,505.0 22,005.0 5,168.0 62,188.0 10.0 -0- -0- -0- -0- 10.0 654.0 -02,400.0 42.4 -0-0-0132.6 -0500.0 -0-0- -04,500.0 -0-0- -0-0-0-0- 654.0 5,000.0 2,400.0 175.0 566.0 66.0 -0- -0- -0- 632.0 400.0 50.0 100.0 858.0 -0200.0 -0-0- -0-0- 500.0 1,108.0 -0436.9 150.0 -01,354.0 -0190.0 225.0 -0-0- 10,625.0 190.0 -0986.0 -0- -0-0-0986.0 -0- -0-0-0986.0 -0- 10,625.0 816.9 375.0 2,958.0 1,354.0 10.0 300.0 -0- -0- -0- 310.0 75.0 528.5 -0- -0- -0- 603.5 2,280.0 6,446.0 1,005.0 1,205.0 5.0 10,941.0 E-23 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2014 Project Name (Continued) Houghton Road: Bridge Replacement Houghton Road: Broadway Intersection Improvements Houghton Road: Irvington to Valencia Houghton Road: Union Pacific Railroad to I-10 Intermodal Center Projects Intersection Improvements Kolb Road Connection to Sabino Canyon Kolb/University of Arizona Science and Tech Park Signal La Paloma Academy Pedestrian Traffic Signal Liberty Avenue Bicycle Boulevard Modern Streetcar System/SunLink Pantano Repaving: Escalante to Irvington Park-and-Ride Lot: Houghton Park-and-Ride Lot: Rita Ranch Park Avenue Transportation Enhancement Pima Street Pedestrian Pathway Enhancements Regional Seamless Fare System Regional Transportation Data Network Replacement Buses for Sun Tran Replacement Vans for Sun Van Rio Vista Safe Routes to School Rita Road Enhancements Robison Safe Routes to School Ronstadt Transit Center RTA Hawks Security for Transit Silverbell: Ina to Grant Road Speedway and Sixth Avenue Signal Upgrades $ 1,036.0 $ Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 5,380.0 $ 5,905.0 $ -0- Year 5 FY 2018 $ Five Year Total -0- $ 12,321.0 8,327.7 5.0 5.0 -0- -0- 8,337.7 11,774.9 -0- -0- -0- -0- 11,774.9 625.0 1,312.0 6,562.0 -0- -0- 8,499.0 3,282.8 574.0 1,005.0 -0-012,601.1 -0-0355.0 -0-0-0- -0-0-0- 3,282.8 574.0 13,961.1 250.0 -0- -0- -0- -0- 250.0 201.0 -0- -0- -0- -0- 201.0 53.0 1,105.0 -0- -0- -0- 1,158.0 33,566.6 2,239.4 -0-0- -0-0- -0-0- -0-0- 33,566.6 2,239.4 1,168.0 1,955.8 127.0 -0-0495.0 -0-0-0- -0-0-0- -0-0-0- 1,168.0 1,955.8 622.0 353.0 370.0 -0- -0- -0- 723.0 1,790.0 2,844.7 -0-0- -0-0- -0-0- -0-0- 1,790.0 2,844.7 -04,748.9 350.0 800.0 60.0 861.0 300.0 156.0 2,289.6 100.0 15,428.1 3,325.0 350.0 -0100.0 -0300.0 156.0 3,203.4 -0- 6,860.0 2,660.0 -0-0240.0 -0-0156.0 4,005.0 -0- -01,841.1 -0-0-0-0-0156.0 4,005.0 -0- 7,996.8 193.8 -0-0-0-0-0156.0 1,005.0 -0- 30,284.9 12,768.8 700.0 800.0 400.0 861.0 600.0 780.0 14,508.0 100.0 E-24 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2014 Project Name (Continued) Speedway Boulevard at Union $ 1,025.0 Pacific Underpass Speedway: Camino Seco to 8.0 Houghton Stone Ave: Drachman and 3,107.0 Speedway Improvements Street Improvements: Proposition 409 19,800.0 -0Sunset: Silverbell to I-10 to River Transit Bus Restoration 15.6 Transit Centers Improvements 278.9 Treat Avenue Bike Boulevard 200.0 Tucson Blvd Multi-use Path 350.0 Union Pacific Railroad: Nogales 25.0 Branch Safety Valencia: Alvernon to Kolb 1,500.0 Valencia: Kolb to Houghton 1,204.0 Total Source of Funds Summary 2013 General Obligation Street Bonds Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund: Federal Grants Mass Transit Fund: General Fund Mass Transit Fund: Surplus HELP Funds Regional Transportation Authority Fund Impact Fee Fund: Central District Year 2 FY 2015 $ 7,000 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 $ -0- $ -0- Five Year Total Year 5 FY 2018 $ -0- $ 8,025.0 2.0 -0- -0- -0- 10.0 -0- -0- -0- -0- 3,107.0 19,800.0 -015.6 -0300.0 -0-0- 19,800.0 2,500.0 -0-0-0-0-0- 19,800.0 2,500.0 -0-0-0-0-0- 19,800.0 -0-0-0-0-0-0- 99,000.0 5,000.0 31.2 278.9 500.0 350.0 25.0 -01,204.0 1,500.0 1,204.0 -0-0- -0-0- 3,000.0 3,612.0 $ 92,148.0 $ 72,913.1 $ 39,662.6 $ 444,552.7 $ 143,226.1 $ 96,602.9 19,800.0 19,800.0 19,800.0 19,800.0 19,800.0 99,000.0 2,728.0 5,525.0 5,000.0 3,515.6 350.0 16,655.0 -022,000.0 -0-0- 8,078.0 47,695.6 10,899.4 24,816.0 7,790.0 -0- -0- 43,505.4 1,290.6 613.4 154.7 -0- 53.0 -0- 35.0 -0- 35.0 -0- 1,568.3 613.4 11,536.1 1,379.6 2,752.8 16,160.7 2,670.0 -0- 10,584.3 1,749.4 -0- 5,253.1 1,244.0 -0- 6,923.2 1,423.4 -0- 50,457.4 8,466.4 2,752.8 83,080.1 23,344.9 29,666.3 17,581.0 9,981.0 163,653.3 300.0 1,141.0 -0- 1,500.0 -0- 2,941.0 E-25 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2014 Source of Funds Summary (Continued) Impact Fee Fund: Central Pending $ Impact Fee Fund: East District Impact Fee Fund: Southeast District Impact Fee Fund: West District Total -01,258.7 2,062.4 -0- $ 143,226.1 Year 2 FY 2015 $ Projected Requirements Year 3 Year 4 FY 2016 FY 2017 -0- $ -0-0-0- $ 96,602.9 E-26 1,500.0 $ -01,500.0 2,500.0 1,500.0 1,500.0 -02,500.0 $ 92,148.0 $ 72,913.1 Five Year Total Year 5 FY 2018 $ -01,500.0 -0-0- $ 39,662.6 $ 3,000.0 4,258.7 3,562.4 5,000.0 $ 444,552.7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON FIRE ($000) Adopted Year 1 FY 2014 Project Name Communications Center Expansion Total Source of Funds Summary Capital Agreement Fund: Pima County Bonds Public Safety Impact Fee Funds Total Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 Five Year Total Year 5 FY 2018 $ 4,091.6 $ -0- $ -0- $ -0- $ -0- $ 4,091.6 $ 4,091.6 $ -0- $ -0- $ -0- $ -0- $ 4,091.6 $ $ -0- $ -0- $ -0- $ -0- $ 831.6 3,260.0 $ 4,091.6 -0$ -0- E-27 -0$ -0- -0$ -0- $ 831.6 -0- 3,260.0 -0- $ 4,091.6 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2014 Project Name Advanced Oxidation Process Treatment Arc Flash Service Upgrades Avra Valley D-Zone Pressure Regulating Valves Avra Valley Transmission Main Augmentation, Phase I Avra Valley Transmission Main Augmentation, Phase II Bailey Sleeve Valve Replacement Bilby/Country Club Reservoir Camino de Oeste Pressure Reducing Valve at Thornydale Cathodic Protection for Critical Pipelines Cavalier Estates Phase I CAVSARP Well Pump Improvements Chlorine System Improvements Clearwell Outlet Valve Control Panel Replacements: Potable Control Panels: Reclaimed System Craycroft Addition Subdivision, Phase I Developer-Financed Reclaimed Systems Disinfection Equipment Upgrades Dove Mountain 30-inch Reclaimed Main Drexel Road to Nebraska Road A-Zone Transmission Main Drill Production Wells Effluent Master Plan Emergency Main Replacement Equip Reclaimed Well EW-009 Extensions for New Services Facility Safety and Security Infrastructure $ 5,352.6 $ Year 2 FY 2015 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 -0- $ -0- $ -0- $ Year 5 FY 2018 -0- $ Five Year Total 5,352.6 569.5 225.4 559.7 112.0 590.3 781.2 575.2 230.2 598.7 359.3 2,893.4 1,708.1 789.4 887.7 579.8 15,759.7 16,256.4 34,273.0 -0- -0- -0- 575.3 2,741.8 3,317.1 1,183.8 -078.9 1,119.4 -0223.9 708.4 295.2 -0- -0287.6 -0- -0299.4 -0- 3,011.6 882.2 302.8 665.2 671.6 708.3 690.3 718.5 3,453.9 -0683.4 -0671.6 -0708.3 57.4 690.3 834.7 718.5 892.1 3,472.1 57.0 -0136.7 56.0 56.0 111.9 59.0 531.2 118.1 57.5 -0115.1 59.9 -0119.8 289.4 587.2 601.6 284.8 -0- 279.8 1,093.5 295.2 -0- 287.6 -0- 299.4 -0- 1,446.8 1,093.5 67.1 66.1 69.2 67.6 71.1 341.1 136.0 1,018.2 134.4 -0- 141.4 -0- 138.4 -0- 143.3 -0- 693.5 1,018.2 -0- 16.8 41.7 345.2 -0- 403.7 2,149.4 335.8 224.6 503.7 112.3 1,136.5 1,267.2 -0223.2 -0111.6 1,119.5 944.4 -0235.5 -0117.7 1,180.6 1,150.5 -0229.4 -0114.7 1,150.4 1,197.4 -0238.5 -0119.2 1,197.5 6,708.9 335.8 1,151.2 503.7 575.5 5,784.5 E-28 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2014 Project Name (Continued) Filtration Modifications at Reclaimed Plant Fire Services Golf Links Main Replacement Phase I Golf Links Main Replacement Phase II Golf Links Phase V Hayden-Udall Prime Reservoir and Booster Upgrade Ina to Reclaimed Plant Transmission Main La Entrada Electrical Service Modernization La Paloma Reservoir Electrical System Upgrade Line Replacement - 3/4" Maryvale Manor Subdivision, Phase I Maryvale Manor Subdivision, Phase II Maryvale Manor Subdivision, Phase III Maryvale Manor Subdivision, Phase IV Meter Upgrade and Replacement Program Miscellaneous Land and Right-of-Way Acquisitions New Metered Services New Well Equipping Northgate Subdivision, Phase I Northgate Subdivision, Phase II On-Call Valve Replacement Program Paseo Tamayo Reservoir Payments to Developers for Oversized Systems Pipeline Protection: Acoustic Monitoring Pressure Tank Replacement $ -0- $ Year 2 FY 2015 -0- Projected Requirements Year 3 Year 4 FY 2016 FY 2017 $ 354.2 $ Year 5 FY 2018 Five Year Total 1,409.4 $ 1,467.4 $ 3,231.0 1,900.0 168.5 1,900.0 -0- 1,938.0 -0- 1,976.0 -0- 2,120.0 -0- 9,834.0 168.5 -0- 33.5 554.0 -0- -0- 587.5 -0169.1 -0951.5 58.9 578.7 1,089.8 9,434.1 -05,821.9 1,148.7 16,955.3 152.7 1,679.1 -0- -0- -0- 1,831.8 454.6 279.9 354.2 266.6 -0- 1,355.3 313.3 -0- -0- -0- -0- 313.3 681.8 965.9 671.6 -0- 708.4 -0- 690.3 -0- 718.5 -0- 3,470.6 965.9 56.2 1,316.7 -0- -0- -0- 1,372.9 280.8 -0- -0- -0- -0- 280.8 -0- 55.8 849.5 -0- -0- 905.3 5,777.4 5,698.9 8,278.1 5,895.3 8,394.6 34,044.3 11.4 11.2 11.6 11.1 12.4 57.7 50.0 779.2 561.6 1,336.6 449.3 50.0 2,394.4 -0-0446.3 51.0 405.1 -0-0470.9 52.0 1,936.0 -0-0458.9 53.0 395.4 -0-0477.0 256.0 5,910.1 561.6 1,336.6 2,302.4 113.5 112.3 -0111.5 -0117.8 -0114.6 -0119.2 113.5 575.4 221.7 223.9 236.1 230.1 239.5 1,151.3 512.6 503.7 531.3 517.7 538.8 2,604.1 E-29 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2014 Project Name (Continued) Production Well Sites Pumping Facility Modifications Reclaimed Emergency Main Enhancements Reclaimed Pressure Reducing Valves Reclaimed Pumping Facility Modifications Reclaimed Reservoir and Tank Rehabilitation Reclaimed Storage and Recovery Regional Reclaimed Facility: Effluent Pumping Rehabilitation of Critical Transmission Mains Reservoir and Tank Rehabilitation Responsive Meter Replacement Review Developer-Financed Potable Projects Road Improvement Main Replacements Routine Main Replacements Sahuarita Supply Line Slip Liner San Paulo Village Main Replacement Phase I San Paulo Village Main Replacement Phase II Santa Cruz SC-008 Well Collector Line Santa Cruz Wellfield Chemical Feed/Monitoring Facility Santa Cruz Wells Re-Equipping Santa Rita Ranch/Houghton Road 12" Main SAVSARP Collector Lines, Phase II SAVSARP Collector Lines, Phase III SCADA Potable Upgrades SCADA Reclaimed Source Meter Replacement South Avra Valley Recovered Transmission Main $ 85.4 349.5 111.9 Year 2 FY 2015 $ 84.0 347.0 110.2 Projected Requirements Year 3 Year 4 FY 2016 FY 2017 $ 89.1 365.8 115.7 $ 86.3 356.2 113.5 Five Year Total Year 5 FY 2018 $ 90.4 371.6 117.7 $ 435.2 1,790.1 569.0 54.7 120.4 56.0 56.0 59.0 59.1 57.5 57.6 59.8 59.9 287.0 353.0 569.5 335.8 472.2 345.2 359.2 2,081.9 4,767.9 1,313.4 -0-0- -0-0- -0-0- -0-0- 4,767.9 1,313.4 354.8 358.2 377.3 368.4 359.2 1,817.9 3,581.9 568.2 950.0 3,806.0 559.7 950.0 7,437.8 590.3 969.0 7,248.2 575.3 988.0 6,251.6 598.7 1,007.0 28,325.5 2,892.2 4,864.0 6,739.1 5,579.1 4,709.1 4,588.5 4,173.5 25,789.3 337.0 188.5 -0- 279.0 7,779.8 -0- 294.3 -035.8 286.8 -0540.5 298.1 -0-0- 1,495.2 7,968.3 576.3 -0- 290.1 3,000.9 -0- -0- 3,291.0 22.2 307.8 -0- -0- -0- 330.0 2,294.0 3,358.2 -0- -0- -0- 5,652.2 85.4 498.9 1,343.3 -0- -0-0- -0-0- -0-0- 1,428.7 498.9 -0-06,042.7 856.5 297.7 -0- 1,213.4 -08,107.9 1,164.2 209.3 -0- -035.0 3,727.0 306.7 288.2 -0- -01,722.4 2,947.1 278.8 251.1 126.1 -0-0-0-0-01,598.5 1,213.4 1,757.4 20,824.7 2,606.2 1,046.3 1,724.6 E-30 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2014 Project Name (Continued) Southeast Houghton Area Recharge Project (SHARP) System Enhancements: Reclaimed Tanque Verde to Wentworth 8 Inch Main Upgrade Corrosion Test Stations Water Services Water System Acquisitions Wellfield Upgrades Wetlands Outflow Modifications Wilmot Main Replacement Total Source of Funds Summary 2012 Water Revenue System Obligation 2014 Water Revenue System Obligation Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Total $ 279.8 Year 2 FY 2015 $ Projected Requirements Year 3 Year 4 FY 2016 FY 2017 839.6 $ 3,010.6 $ Five Year Total Year 5 FY 2018 4,602.1 $ -0- $ 8,732.1 279.7 -0- 275.5 -0- 289.3 -0- 283.6 26.5 294.3 252.0 1,422.4 278.5 55.5 1,510.0 67.4 1,139.1 82.1 -0- 56.1 1,510.0 66.9 1,119.4 335.8 55.8 58.8 1,540.0 -01,180.6 -0884.1 57.5 1,570.0 -01,150.5 -0-0- 60.0 1,601.0 -01,197.4 -0-0- 287.9 7,731.0 134.3 5,787.0 417.9 939.9 $ 64,382.0 $ 65,664.0 $ 53,499.0 $ 75,232.0 $ 65,081.0 $323,858.0 $ $ $ $ $ 7,001.9 -0- -0- -0- -0- $ 7,001.9 47,834.2 29.0 39.3 26.8 33.1 47,962.4 -09,545.9 54,188.4 11,446.6 39,420.8 14,038.9 57,564.4 17,640.8 46,413.1 18,634.8 197,586.7 71,307.0 $ 64,382.0 $ 65,664.0 $ 53,499.0 $ 75,232.0 $ 65,081.0 $323,858.0 E-31 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM NON-DEPARTMENTAL ($000) Adopted Year 1 FY 2014 Project Name Technology Improvements Total Source of Funds Summary General Fund Total Year 2 FY 2015 Projected Requirements Year 3 Year 4 Year 5 FY 2016 FY 2017 FY 2018 Five Year Total $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 E-32 IMPACT FEE PROJECTS PLAN The 2007 impact fee ordinances adopted by Mayor and Council require an Impact Fee Projects Plan (IFPP) that lists the projects that are eligible for the use of impact fees. As required, the city’s IFPP was established following a public hearing in March 2007. The ordinance further requires that the IFPP be included in the City’s Capital Improvement Program (CIP) and reviewed annually. This section of the CIP is presented to comply with that requirement. Available Revenue for Projects In most cases, it is the City’s budgeting practice to budget in Year 1 of the CIP only the impact fee revenue collected through December of the previous fiscal year, and only for those projects with potential funding in the following years to complete construction. Potential funding in the following years may come from impact fees, grants, bonds, or other revenues that are reasonably assured to be available. Eligible Projects In March 2007, following a public hearing, the Mayor and Council approved the arterial roadway and regional park projects listed on the following pages. These project listings are the ordinance-required Impact Fee Projects Plan. Projects programmed in this CIP are noted. In August 2007, Mayor and Council adopted the ordinance for impact fees for Tucson Fire, Tucson Police, and Public Facilities. Capacity of $4.1 million for expenditures of Tucson Fire and Tucson Police impact fee revenues is included in Fiscal Year 2014 for the Communications Center Expansion project as part of the Pima County Wireless Integrated Network (PCWIN) project budgeted under Tucson Fire. The IFPP does not include projects funded with Tucson Water’s impact fee because they are governed by separate ordinances. E-33 IMPACT FEE PROJECTS PLAN New and Deleted Projects in the FY 2014-2018 CIP ($000) The impact fee ordinance requires that the IFPP be included in the city's CIP and be reviewed annually. The original roads and parks projects in the IFPP were established by public hearing in March 2007. The following table lists three projects in this recommended CIP that are being added to the IFPP. Programming and spending against the allocation is contingent upon the availability of impact fee revenue. Project allocations being added Broadway: Camino Seco to Houghton Sunset: Silverbell to I-10 to River Valencia: Alvernon to Kolb Total $ 3,000.0 5,000.0 3,000.0 $ 11,000.0 E-34 Year to be programmed FY 2018 FY 2016 FY 2014 ROADS IMPACT FEE PROJECTS PLAN ($000) Forecasted Allocations District/Project West: Goret/Silverbell Anklam: Player’s Club to Greasewood Irvington and Campbell Intersection Irvington and Park Intersection Ajo and Park Intersection Irvington and 12th Intersection El Camino del Cerro Reconstruction Speedway: Silverbell to Greasewood Silverbell: Ina to Grant Road Sunset: Silverbell to I-10 to River Irvington and I-19 East Interchange Drexel: I-19 to Midvale (design) East: Camino Seco: Speedway to Wrightstown Speedway: Camino Seco to Houghton Tanque Verde/Dos Hombres Speedway and Swan Intersection Pantano: Golf Links to Research Park Valencia: Alvernon to Kolb Broadway and Wilmot Intersection (design) Broadway: Camino Seco to Houghton Grant and Wilmot Intersection Ft. Lowell: Alvernon to Swan (design) Houghton Road: Broadway Intersection Harrison/Wrightstown Curve Central: Broadway: Euclid to Country Club 22nd Street: I-10 to Tucson Boulevard Ft. Lowell and Campbell Intersection Grant Road Corridor Southeast: Mary Ann Cleveland Way Golf Links and Kolb Intersection Harrison Bridget at Pantano Wash Irvington: Kolb to Houghton Valencia: Kolb to Houghton Houghton Road: Irvington to Valencia Houghton: Valencia to Old Spanish Trail Southlands: Wilmot Extension Total CIP Budgeted Allocations Completed Actuals $ 800.0 600.0 800.0 1,600.0 775.0 1,600.0 2,500.0 2,500.0 3,000.0 5,000.0 1,500.0 800.0 $ 21,475.0 $ -0-0-0-0-0-0-0-0-05,000.0 -0-0$ 5,000.0 $ 700.0 600.0 358.9 -0-0-01,496.1 -0-0-0-0-0$ 3,155.0 $ 1,196.7 3,000.0 250.0 1,500.0 2,000.0 3,000.0 1,100.0 3,000.0 800.0 1,100.0 1,258.7 500.0 $ 18,705.4 $ -0-0-0-0-03,000.0 -03,000.0 -0-01,258.7 -0$ 7,258.7 $ -02,524.4 234.7 -0-0-0-0-0-0-0-0498.9 $ 3,258.0 $ 3,000.0 3,000.0 150.0 6,000.0 $ 12,150.0 $ -0600.0 -02,341.0 $ 2,941.0 $ -0-0-0-0$ -0- $ 3,500.0 2,000.0 2,000.0 13,000.0 1,000.0 1,395.6 1,000.0 $ 23,895.6 $ -0-0-0-0-01,395.6 -0$ 1,395.6 $ 3,500.0 -0-0-0-0-0-0$ 3,500.0 $ 6,000.0 $ 82,226.0 $ -0$ 16,595.3 $ -0$ 9,913.0 E-35 PARKS IMPACT FEE PROJECTS PLAN ($000) Forecasted Allocations District/Project West: Christopher Columbus Park Expansion Cherry Avenue Center Expansion Desert Vista School Park Expansion El Pueblo Center Expansion Juhan Park Expansion Menlo Park Rodeo Grounds Sports Field (design) Sentinel Peak Park Sunnyside School District Partnerships East: Arcadia Park Jesse Owens Park Expansion Pantano River Park Expansion Parks Strategic Plan South Central Community Park Udall Park Expansion Central: Arroyo Chico Urban Pathway Jacobs Park and Center Expansion Mansfield Park and Center Expansion Northside Community Park Ormsby Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park and Centers Expansions Silverlake Park Soccer Field Lighting Sonoran Desert Natural Resources Park Southeast: Clements Senior Center Completion Lincoln Park Expansion Purple Heart Park Expansion Southeast Regional Park Expansion South Central Community Park Southlands: Southlands Master Plan Valencia and Alvernon Community Park Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition Total CIP Budgeted Allocations Completed Actuals $ 663.5 1,000.0 500.0 1,300.0 646.5 500.0 200.0 200.0 378.0 $ 5,388.0 $ 112.8 10.8 -0-0-0-0-050.0 -0$ 173.6 $ -0-0-0154.7 599.7 -0-0-0-0$ 754.4 $ 853.7 300.0 300.0 421.8 1,000.0 2,078.0 $ 4,953.5 $ 290.4 -0-0421.8 371.1 -0$ 1,083.3 $ -0-0-0-0-0-0$ -0- $ 558.5 200.0 150.0 350.0 100.0 150.0 738.3 111.4 100.0 $ 2,458.2 $ 200.0 -0-0-0-0100.0 685.4 -0-0$ 985.4 $ -0-0-0-092.2 -0-0111.4 -0$ 203.6 $ 2,500.0 1,056.0 894.0 3,000.0 1,000.0 $ 8,450.0 $ -0-0226.9 -0619.5 $ 846.4 $ -0265.5 -0-0-0$ 265.5 $ 250.0 453.3 349.6 1,289.0 $ 2,341.9 $ 23,591.6 $ -0453.3 -0969.9 $ 1,423.2 $ 4,511.9 $ -0-0210.5 -0$ 210.5 $ 1,434.0 E-36 PUBLIC SAFETY IMPACT FEE PROJECTS PLAN ($000) Forecasted Allocations Project Communications Center Expansion Total $ 4,687.0 $ 4,687.0 E-37 CIP Budgeted Allocations $ 4,091.6 $ 4,091.6 Completed Actuals $ -0$ -0- Section F Summary CITY OF TUCSON Components of the Total Financial Plan Fiscal Year 2014 Total Budget $ 1,271,886,620 Operating Budget $ 1,045,938,820 Capital Budget $ 225,947,800 Mayor and Council $ 2,736,430 General Services $ 57,329,630 Transportation $ 128,395,600 City Court $ 1,000,000 Budget and Internal Audit $ 1,456,320 Housing and Community Development $ 85,879,690 Tucson City Golf $ 6,562,590 Environmental Services $ 6,853,000 City Attorney $ 8,775,870 Human Resources $ 9,757,710 Tucson Convention Center $ 5,742,120 General Services $ 1,591,500 City Clerk $ 4,044,840 Information Technology $ 17,539,670 Tucson Fire $ 89,931,670 Housing and Community Development $ 900,200 City Court $ 11,569,240 Parks and Recreation $ 37,540,560 Tucson Police $ 162,442,700 Parks and Recreation $ 2,903,400 City Manager $ 9,061,450 Planning and Development Services $ 7,247,040 Tucson Water $ 154,285,510 Environmental Services $ 46,871,110 EOP and IPR* $ 787,220 Non-Departmental $ 103,176,640 Procurement $ 3,124,200 Pension Services $ 69,955,150 Public Defender $ 3,157,720 Finance $ 18,568,140 Transportation $ 143,226,100 Tucson Fire $ 4,091,600 Tucson Water $ 64,382,000 Non-Departmental $ 1,000,000 *Equal Opportunity Programs and Independent Police Review F-1 REVENUES FISCAL YEAR 2014 ADOPTED Business Privilege Tax, 15% Other Local Taxes, 3% Secondary Property Tax , 2% Primary Property Tax, 1% State-Shared Taxes, 13% Pension Trust, 4% Use of Money & Property, 1% Interdepartmental Charges, 5% Charges for Current Services, 5% Use of Bond Proceeds, 6% Net Change of Fund Balance, 2% Other Agencies, 9% Fines and Forfeitures, 1% Other Grants/Contributions, 2% Federal Grants, 10% Licenses and Permits, 2% Miscellaneous Revenues, 1% Public Utility Charges, 18% Annual Budget Percent of Total Total Funds Available Primary Property Tax Secondary Property Tax Business Privilege Tax Other Local Taxes State-Shared Taxes Use of Money & Property Charges for Current Services Net Change of Fund Balance Other Agencies Miscellaneous Revenues Public Utility Charges Licenses and Permits Federal Grants Other Grants/Contributions Fines and Forfeitures Use of Bond Proceeds Interdepartmental Charges Pension Trust Total Funds Available $ 16,333,360 28,547,940 188,988,400 43,791,600 163,265,600 15,316,580 66,214,430 20,460,300 112,180,890 12,427,090 229,348,660 21,139,150 120,908,980 20,061,530 13,983,960 74,836,100 65,010,860 59,071,190 1% 2% 15% 3% 13% 1% 5% 2% 9% 1% 18% 2% 10% 2% 1% 6% 5% 4% $ 1,271,886,620 100% F-2 EXPENDITURES FISCAL YEAR 2014 ADOPTED Public Utilities, 21% Support Services, 9% Non-Departmental, 8% Pension Services, 6% Elected and Official, 2% Community Enrichment and Development, 33% Public Safety and Justice Services, 22% Annual Budget Total Funds Available Elected and Official Public Safety and Justice Services Community Enrichment and Development Public Utilities Support Services Non-Departmental Pension Services Total Funds Available $ Percent of Total 24,618,590 272,980,150 418,397,300 272,391,620 109,367,170 104,176,640 69,955,150 2% 21% 33% 21% 9% 8% 6% $ 1,271,886,620 100% F-3 SUMMARY of PROJECTED FUND BALANCE as of June 30, 2014 FINANCIAL RESOURCES General Fund Special Revenue Funds Mass Transit Fund Tucson Convention Center Fund Highway User Revenue Fund ParkWise Fund Civic Contribution Fund Community Development Block Grant Fund Miscellaneous Housing Grant Fund Public Housing Section 8 Fund HOME Investment Partnerships Program Fund Other Federal Grants Fund Non-Federal Grants Fund Total Special Revenue Funds Enterprise Funds Tucson Water Utility Environmental Services Fund Tucson Golf Course Fund Public Housing Fund Non-PHA Asset Management Fund Total Enterprise Funds Debt Service Fund General Obligation Bond and Interest Fund Street and Highway Bond and Interest Fund Special Assessment Bond and Interest Fund Total Debt Service Funds Capital Projects Funds 2013 General Obligation Fund Capital Improvement Fund Development Fee Fund Regional Transportation Authority Fund Total Capital Projects Funds Internal Service Funds Fleet Services Internal Service Fund General Services Internal Service Self Insurance Internal Service Fund Total Internal Service Funds Fiduciary Funds Tucson Supplemental Retirement System Total Fiduciary Funds Total All Budgeted Funds Estimated Beginning Funds Available¹ Projected Revenue Projected Expenditures Net Transfers In/(Out) Available Funds 50,144,070 466,929,970 421,606,520 (46,851,770) 48,615,750 4,106,540 29,370 9,817,883 1,958,150 1,278,260 3,857,460 401,610 3,923,760 9,980 -0-022,828,300 53,448,860 3,491,080 38,119,290 3,861,210 398,950 11,819,450 5,991,060 41,556,340 6,290,470 31,221,930 2,718,110 198,916,750 98,934,700 7,027,810 35,367,710 5,704,600 1,205,770 11,819,450 5,991,060 41,556,340 6,290,470 31,221,930 2,718,110 247,837,950 43,315,040 3,536,730 (10,413,290) 36,438,480 1,935,740 29,370 2,156,173 114,760 471,440 3,857,460 401,610 3,923,760 9,980 -0-012,900,293 784,136,370 (2,261,010) 6,854,680 34,702,080 12,065,920 835,498,040 230,273,110 48,590,760 6,934,340 11,885,280 1,285,070 298,968,560 218,667,510 53,724,110 6,562,590 12,460,240 1,265,450 292,679,900 -0- 795,741,970 (7,394,360) 7,226,430 34,127,120 12,085,540 841,786,700 280,260 -01,809,240 2,089,500 28,547,940 7,175,360 326,320 36,049,620 28,272,500 17,588,650 521,610 46,382,760 -015,569,720 26,033,880 -041,603,600 20,125,000 10,112,800 6,487,050 83,515,100 120,239,950 20,000,000 12,732,200 8,425,900 83,515,100 124,673,200 12,095,710 (3,232,030) (18,401,850) (9,538,170) 26,924,240 21,065,990 23,260,050 71,250,280 59,071,190 59,071,190 1,251,426,320 560,480,160 560,480,160 1,503,105,500 ¹ Estimated Beginning Funds Available does not include Nonspendable fund balance. F-4 10,413,290 555,700 -01,613,950 2,169,650 -0- 125,000 12,950,320 24,095,030 -037,170,350 26,924,240 21,065,990 20,760,910 68,751,140 -0- 12,095,710 (3,232,030) (15,902,710) (7,039,030) 69,955,150 69,955,150 1,271,886,620 -0-0- 549,596,200 549,596,200 1,485,199,913 10,413,290 FULL-TIME EQUIVALENT POSITIONS PERMANENT and NON-PERMANENT FISCAL YEAR 2014 Permanent NonPermanent Total 43.00 43.00 95.00 27.00 208.00 -0-0-015.00 15.00 43.00 43.00 95.00 42.00 223.00 130.80 9.00 34.00 753.00 1,312.50 2,239.30 -0-0-0-0-0-0- 130.80 9.00 34.00 753.00 1,312.50 2,239.30 Community Enrichment and Development Housing and Community Development Parks and Recreation Planning and Development Services Transportation Tucson City Golf Tucson Convention Center Program Total 186.25 321.50 80.00 282.00 23.00 26.50 919.25 -0176.00 -0-045.00 18.00 239.00 186.25 497.50 80.00 282.00 68.00 44.50 1,158.25 Public Utilities Environmental Services Tucson Water Program Total 222.00 547.00 769.00 -0-0-0- 222.00 547.00 769.00 Support Services Budget and Internal Audit Finance General Services Human Resources Information Technology Procurement Program Total 14.00 111.00 228.00 27.00 106.00 37.00 522.00 -0-01.00 -0-0-01.00 14.00 111.00 229.00 27.00 106.00 37.00 524.00 4.00 -0- 4.00 4,661.55 255.00 4,917.55 Department Elected and Official Mayor and Council City Manager City Attorney City Clerk Program Total Public Safety and Justice Services City Court Equal Opportunity Programs and Independent Police Review Public Defender Tucson Fire Tucson Police Program Total Pension Services Total F-5 FOUR-YEAR CITY STAFFING COMPARISON Adopted FY 2011 Adopted FY 2012 Adopted FY 2013 Adopted FY 2014 Mayor and Council 51.50 43.00 43.00 43.00 City Manager 31.00 28.00 32.00 43.00 City Attorney 101.50 99.00 97.00 95.00 30.50 37.50 37.50 42.00 214.50 207.50 209.50 223.00 138.80 134.00 130.00 130.80 10.00 9.00 8.00 9.00 36.00 35.00 35.00 34.00 724.50 671.00 753.00 753.00 Tucson Police 1,470.50 1,290.00 1,316.00 1,312.50 Sub-Total 2,379.80 2,139.00 2,242.00 2,239.30 Housing and Community Development 202.25 201.25 189.25 186.25 Parks and Recreation 585.75 500.00 500.00 497.50 15.00 15.00 -0- -0- 88.00 84.00 82.00 80.00 Transportation 297.00 274.75 282.00 282.00 Tucson City Golf 145.25 63.75 68.00 68.00 50.00 47.00 43.50 44.50 1,383.25 1,185.75 1,164.75 1,158.25 Environmental Services 241.00 241.00 237.00 222.00 Tucson Water 556.00 556.00 549.00 547.00 Sub-Total 797.00 797.00 786.00 769.00 14.00 14.00 14.00 14.00 107.00 111.00 111.00 111.00 324.00 312.00 230.00 229.00 29.00 27.00 27.00 27.00 122.50 110.50 112.50 106.00 44.00 36.50 37.00 37.00 640.50 611.00 531.50 524.00 DEPARTMENTS Elected and Official City Clerk Sub-Total Public Safety and Justice Services City Court Equal Opportunity Programs and Independent Police Review Public Defender 1 Tucson Fire Community Enrichment and Development ParkWise Planning and Development Services 2 Tucson Convention Center Sub-Total Public Utilities Support Services Budget and Internal Audit Finance 1 General Services Human Resources Information Technology Procurement Sub-Total F-6 FOUR-YEAR CITY STAFFING COMPARISON DEPARTMENTS Adopted FY 2011 Adopted FY 2012 Adopted FY 2013 Adopted FY 2014 4.00 4.00 4.00 4.00 5,419.05 4,944.25 4,937.75 4,917.55 Pension Services Total 1 Communications Center 911 staff was transferred from General Services to Tucson Fire during Fiscal Year 2012. 2 ParkWise staff was transferred to Transportation from General Services during Fiscal Year 2013. It is reflected as stand alone for Fiscal Years 2011 and 2012 and is included in Transportation for Fiscal Years 2013 and 2014. F-7 NUMBER OF CITY EMPLOYEES PER 1,000 POPULATION Other* 11.1 1.9 11.2 10.8 1.8 1.8 Fire Commissioned 11.1 11.1 1.8 1.8 Police Commissioned 10..8 Enterprise Positions** 10.3 1.9 1.8 1.9 1.0 1.9 2.0 2005 2.1 2.1 6.4 2006 5.9 2007 1.3 1.2 1.3 6.0 2008 6.0 5.5 2009 2010 * In Fiscal Year 2007, Library staff was transferred to Pima County. ** Includes Environmental Services, Tucson City Golf, and Tucson Water. F-8 9.6 9.6 1.7 1.7 1.7 1.9 1.9 1.9 1.2 1.2 1.2 4.8 4.8 4.8 2012 2013 2014 2.0 1.1 1.1 6.3 2.0 9.6 1.3 5.2 2011 Section G Glossary GLOSSARY of TERMS Term Definition ACCOUNTABILITY The state of being obliged to explain actions to justify what was done. Accountability requires justification for the raising of public funds and the purposes for which they are used. ACTIVITY A group of related functions performed by one or more organizational units for the purpose of satisfying a need for which the city is responsible. ALLOCATION Assigning one or more items of cost or revenue to one or more segments of an organization according to benefits received, responsibilities, or other logical measures of use. ANALYSIS A process that separates the whole into its parts to determine their nature, proportion, function, and relationship. ANNUALIZED COSTS Operating costs incurred at annual rates for a portion of the prior fiscal year that must be incurred at similar rates for the entire 12 months of the succeeding fiscal year. APPROPRIATION An authorization granted by the Mayor and Council to make expenditures and to incur obligations for purposes specified in the appropriation resolution. ASSESSED VALUATION A valuation set upon real estate or other property by the county assessor and the state as a basis for levying taxes. BOND A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date), together with periodic interest at a specific rate. BOND FUNDS Funds used for the purchase or construction of major capital facilities, which are not financed by other funds. The use of bond funds is limited to ensure that bond proceeds are spent only in the amounts and for the purposes authorized. BOND PROCEEDS Funds derived from the sale of bonds for the purpose of constructing major capital facilities. BONDS - GENERAL OBLIGATION Limited tax bonds that are secured by the city's secondary property tax. BUDGET A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period and the proposed means of financing them. G-1 GLOSSARY of TERMS Term Definition CAPITAL BUDGET A financial plan of proposed capital expenditures and the means of financing them. CAPITAL CARRYFORWARD Capital funds unspent and brought forward from prior years. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificate of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). CAPITAL IMPROVEMENT PROGRAM (CIP) A plan separate from the annual budget that identifies: (1) all capital improvements which are proposed to be undertaken during a five fiscal year period, (2) the cost estimate for each improvement, (3) the method of financing each improvement, and (4) the planned implementation schedule for each project. CAPITAL PROJECT Any project having assets of significant value and a useful life of six years or more. Capital projects include the purchase of land, design, engineering, and construction of buildings and infrastructure items such as streets, bridges, drainage, street lighting, water system, etc. Capital improvements are permanent attachments intended to remain on the land. Capital projects may include the acquisition of heavy equipment and machinery or specialized vehicles using capital funding sources. CARRYFORWARD CAPITAL IMPROVEMENT PROJECT Any capital project that has been previously approved by the Mayor and Council, but for various reasons has not been implemented on schedule. Under state law and Generally Accepted Accounting Principles, only those costs relating to work actually done on or before the last day of the fiscal year can be reflected on the financial statements of that fiscal year. To avoid having to charge the project costs estimated to be incurred in a subsequent fiscal year as an unbudgeted item for that year and, therefore, violate state budget law, such a project and the associated projected costs are included in the subsequent fiscal year's budget. CERTIFICATES of PARTICIPATION (COPs) A debt financing tool which is used to enable the city to purchase large equipment and improve or construct city facilities. Interest is paid and principal repaid through annual payments made from funds appropriated each fiscal year by the Mayor and Council. G-2 GLOSSARY of TERMS Term Definition COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Financial report that contains, at a minimum, three sections: (1) introductory, (2) financial, and (3) statistical, and whose financial section provides information on each individual fund and component unit. CUSTOMER The recipient of a product or service provided by the city. Internal customers are city departments, employees, or officials who receive products or services provided by other city departments. External customers are citizens, neighborhoods, community organizations, businesses, or other public entities who receive products or services provided by a city department. DEBT SERVICE The amount required to retire the principal and pay the interest on outstanding debt. ENCUMBRANCES Obligations in the form of purchase orders, contracts, or other commitments that are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. ENTERPRISE FUND An accounting entity established to account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly selfsupporting. EQUIPMENT An item of machinery or furniture having a unit cost of more than $5,000 and an estimated useful life of more than one year. Heavy equipment and machinery that are capital improvements are included in the capital budget and are not considered equipment items in the operating budget. EXPENDITURE Any authorization made for the payment or disbursing of funds during the fiscal year. FEDERAL ECONOMIC STIMULUS Federal grant funding provided through the 2009 American Recovery and Reinvestment Act in order to create jobs and stimulate the local economy. FIDUCIARY FUNDS Funds used to report assets held in a trustee capacity and therefore cannot be used to support the city’s programs. The Tucson Supplemental Retirement System fund is a fiduciary fund. FISCAL YEAR (FY) A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. Fiscal Year 2014 refers to the period July 1, 2013 through June 30, 2014. G-3 GLOSSARY of TERMS Term Definition FULL-TIME EQUIVALENT POSITION (FTE) A full-time position or part-time position converted to a decimal equivalent of a full-time position, based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND An independent fiscal and accounting entity with a selfbalancing set of accounts recording cash and/or other resources, together with all related liabilities, for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations. FUND BALANCE The difference between assets and liabilities reported in a governmental fund. GENERAL FUND A fund used to account for all general transactions of the city that do not require a special type of fund. HOME RULE Home Rule is an alternative to the State set expenditure limitation. A home rule prescribes the method the city will use to calculate its own expenditure limitation each year. Voter approval of a home rule must occur prior to the first fiscal year in which it applies. Home rules apply for four succeeding fiscal years, after which the constitutional expenditure limitation becomes effective, unless a new home rule is adopted. IN LIEU of TAXES Enterprise funds most often are not subject to property taxes because of their governmental character. In lieu of tax payments compensate the general government for public services received. In some cases, these payments are calculated to be reasonably equivalent in value to the services provided. In other cases, there is no clear link between the amounts paid and the value of services received. INTER ACTIVITY TRANSFERS Transactions between city organizations or funds that would be treated as revenues or expenditures if they involved parties external to the city. Transactions may be charged against other organizations or funds. INTERNAL SERVICE FUNDS Funds used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government on a cost-reimbursement basis. The goal of an internal service fund is to measure the full cost of providing goods or services for the purpose of fully recovering that cost through fees or charges. The Risk Management Fund is such a fund; departments are assessed charges to fund the city’s self-insurance expenses. G-4 GLOSSARY of TERMS Term Definition NON-RECURRING REVENUE Proceeds of general obligation bonds, revenue bonds, and other restricted revenue. OPERATING BUDGET A financial plan which applies to all proposed expenditures other than for capital improvements. OPERATING FUNDS Resources derived from recurring revenue sources used to finance operating expenditures and pay-as-you-go capital expenditures. ORGANIZATION The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the city is responsible. OTHER COSTS This classification of costs includes Sun Tran expenditures, contributions to outside agencies, specific federal fund expenditures, and miscellaneous expenditures. OUTSIDE AGENCIES Non-profit organizations whose activities support the Mayor and Council’s priorities. pCARD A charge card that allows goods ands services to be procured without using a traditional procurement process. A pCard is also known as a procurement card. PRIMARY PROPERTY TAXES All ad valorem taxes, except the secondary property taxes, which can be used for any lawful purpose. PROGRAMS Desired output-oriented accomplishments which can be measured and achieved within a given timeframe. Achievement of the programs advance the activity and organization toward fulfillment of a corresponding need. PROJECTS Unique assignments having a finite time span and a deliverable; normally associated with capital improvements such as roadways, neighborhood facilities, etc. RECURRING REVENUES Revenue sources available on a continuing basis to support operating and capital budgetary needs. RESTRICTED REVENUES Revenues which are legally restricted for a specific purpose by the federal, state, or local governments. REVENUES Income from taxes and other sources during the fiscal year. SALARIES and BENEFITS The costs of compensating employees of the City of Tucson, including salaries and employee benefit costs, such as health, dental, and life insurance, city contributions for retirement, social security, and workers’ compensation insurance. G-5 GLOSSARY of TERMS Term Definition SECONDARY PROPERTY TAXES Ad valorem taxes or special property assessments used to pay the principal, interest, and redemption charges on any bonded indebtedness or other lawful long-term obligation issued or incurred for a specific purpose by a municipality, county, or taxing district; and assessments levied by or for assessment districts and for limited purpose districts other than school districts and community colleges pursuant to an election to temporarily exceed (up to one year) budget, expenditure, or tax limitations. SECONDARY TAX RATE The rate per one hundred dollars of assessed value employed in the levy of secondary property taxes. The assessed value derived from the current full cash value (market value) is the basis for computing taxes for budget overrides, bonds, and for sanitary, fire, and other special districts. SERVICES Costs which involve the performance of a specific service by an outside organization or other city organization. Examples of services include consultants, utilities, and vehicle maintenance. SPECIAL ASSESSMENTS Compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. STREET and HIGHWAY BONDS Revenue bonds which are secured by the city's Highway User Revenues and used for the construction of street, highway, and related capital projects. SUPPLIES Expendable items used by operating departments. Examples include office supplies, repair and replacement parts for equipment, books, and gasoline. TAX LEVY The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. TAX RATE The amount of tax levied for each one hundred dollars of assessed valuation. G-6 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions ADA ALS AMP ARRA ARS ATJ AZA Americans with Disabilities Act Advanced Life Support Asset Management Project American Recovery and Reinvestment Act Arizona Revised Statutes Alternative to Jail Association of Zoos and Aquariums BABs BCC BID Build America Bonds Boards, Committees and Commissions Business Improvement District CAD CAFR CAP CAVSARP CCTF CDBG CIP CNA CNG COLA COPs COPS CREBs CWAC Computer Aided Dispatch Comprehensive Annual Financial Report Central Arizona Project Central Avra Valley Storage and Recovery Project Community Conservation Task Force Community Development Block Grant Capital Improvement Program Counter Narcotics Alliance Compressed Natural Gas Cost of Living Adjustment Certificates of Participation Community Oriented Policing Services Clean Renewable Energy Bonds Citizens’ Water Advisory Committee DATJ DNA DUI Day Alternative to Jail Deoxyribonucleic acid Driving Under the Influence EATJ EEC EMP EMS EPCR ES Evening Alternative to Jail Economic Estimates Commission Environmental Management Program Emergency Medical Service Electronic Patient Care Reporting Environmental Services FARE FMT FTE FY Fines/Fees and Restitution Enforcement Program Financial Monitoring Team Full-Time Equivalent Fiscal Year GAAP GASB GDP GFOA GIS Generally Accepted Accounting Principles Governmental Accounting Standards Board Gross Domestic Product Government Finance Officers Association Geographic Information Systems G-7 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions HCD HCV HELP HHW HOPE VI HUD HURF HVAC Housing and Community Development Housing Choice Voucher Highway Expansion Loan Program Household Hazardous Waste Housing Opportunities for People Everywhere Housing and Urban Development Highway User Revenue Fund Heating, Ventilation, and Air Conditioning IFPP IGA IT Impact Fee Projects Plan Intergovernmental Agreement Information Technology JCEF JFS Judicial Collection Enhancement Fund Juvenile Fire Stopper LTAF Local Transportation Assistance Fund MTCVB Metropolitan Tucson Convention and Visitors Bureau NFPA National Fire Protection Association OCSD OEOP O&M Office of Conservation and Sustainable Development Office of Equal Opportunity Programs Operating and Maintenance PADs PASER PAG PCI PCWIN PHA PM PSPRS Planned Area Developments Pavement Surface Evaluation and Rating System Pima Association of Governments Pavement Condition Index Pima County Wireless Integrated Network Public Housing Asset Project Management Public Safety Personnel Retirement System QECBs Qualified Energy Conservation Bonds RICO RTA Racketeer Influenced and Corrupt Organizations Act Regional Transportation Authority SAFER SAMM SAVSARP SCADA SC SEMAP SHARP Staffing for Adequate Fire and Emergency Response Surplus, Auction and Materials Management Southern Avra Valley Storage and Recovery Project Supervisory Control and Data Acquisition Security Certified Section 8 Management Assessment Program Southeast Houghton Area Recharge Project G-8 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions TARP TCC TCG TIGER TOT TOPSC TREO TSRS Tucson Airport Remediation Project Tucson Convention Center Tucson City Golf Transportation Investment Generating Economic Recovery Transient Occupancy Tax Thomas O. Price Service Center Tucson Regional Economic Opportunities Tucson Supplemental Retirement System VATJ VOIP Video Alternative to Jail Voice Over Internet Protocol WAN WIFA WSI WWII Wide Area Communications Network Water Infrastructure Finance Authority Water Safety Instruction World War II G-9 tucsonaz.gov/budget