City of Tucson, Arizona Adopted Budget Fiscal Year 2013 Effective July 1, 2012 Mayor and Council HONORABLE Jonathan Rothschild Mayor Regina Romero Ward One Shirley Scott Ward Four Paul Cunningham Ward Two Richard Fimbres Ward Five Steve Kozachik Ward Six City Administration Richard Miranda City Manager Liz Rodriguez Miller Deputy City Manager KELLY GOTTSCHALK Assistant City Manager/ Chief Financial Officer Andrew H. Quigley Assistant City Manager Karin Uhlich Ward Three DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Tucson, Arizona for its annual budget for the Fiscal Year beginning July 1, 2011. To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for one year. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE of CONTENTS City of Tucson Organization Chart Fiscal Year 2013....................................................................................... City of Tucson Officials and Directors ............................................................................................................... Budget Calendar for Fiscal Year 2013 ................................................................................................................. Community Profile ................................................................................................................................................. How to Use This Budget ....................................................................................................................................... i ii iii iv x SECTION A CITY MANAGER'S MESSAGE City Manager’s Message ......................................................................................................................................... Budget Overview .................................................................................................................................................... A-1 A-11 SECTION B POLICIES and LEGAL REQUIREMENTS Financial Policies and Practices ............................................................................................................................ Debt Management Policy ...................................................................................................................................... Legal Requirements Imposed by the State ......................................................................................................... Legal Requirements Imposed by the City Charter ............................................................................................ Statement Required by Arizona Revised Statutes 42-17102 ............................................................................ Budget Adoption Resolution No. 21890 ........................................................................................................... B-1 B-5 B-9 B-11 B-13 B-14 SECTION C FUNDING SOURCES General Fund ........................................................................................................................................................... Special Revenue Funds .......................................................................................................................................... Enterprise Funds .................................................................................................................................................... Debt Service Funds ................................................................................................................................................ Capital Projects Funds ........................................................................................................................................... Internal Service Funds ........................................................................................................................................... Fiduciary Funds ....................................................................................................................................................... C-1 C-11 C-20 C-25 C-28 C-30 C-32 TABLE of CONTENTS SECTION D DEPARTMENT BUDGETS Summary of Expenditures by Department ........................................................................................................ Mayor and Council ................................................................................................................................................. Budget and Internal Audit ..................................................................................................................................... City Attorney ........................................................................................................................................................... City Clerk ................................................................................................................................................................. City Court ................................................................................................................................................................. City Manager ............................................................................................................................................................ Environmental Services ......................................................................................................................................... Equal Opportunity Programs and Independent Police Review...................................................................... Finance...................................................................................................................................................................... General Services ...................................................................................................................................................... Housing and Community Development ............................................................................................................. Human Resources ................................................................................................................................................... Information Technology ....................................................................................................................................... Parks and Recreation .............................................................................................................................................. Planning and Development Services ................................................................................................................... Procurement ............................................................................................................................................................ Public Defender ...................................................................................................................................................... Transportation ......................................................................................................................................................... Tucson City Golf .................................................................................................................................................... Tucson Convention Center ................................................................................................................................... Tucson Fire .............................................................................................................................................................. Tucson Police .......................................................................................................................................................... Tucson Water .......................................................................................................................................................... Non-Departmental ................................................................................................................................................. Pension Services ...................................................................................................................................................... D-1 D-3 D-11 D-17 D-25 D-33 D-43 D-51 D-61 D-65 D-73 D-85 D-101 D-109 D-119 D-133 D-141 D-149 D-153 D-165 D-171 D-179 D-189 D-201 D-211 D-217 TABLE of CONTENTS SECTION E CAPITAL IMPROVEMENT PROGRAM Overview of the Five-Year Capital Improvement Program ............................................................................ Summary Tables ...................................................................................................................................................... Table I, Summary by Department............................................................................................................... Table II, Summary by Funding Source ...................................................................................................... Table III, Summary of CIP Impact on the Operating Budget ............................................................... Table IV, Projects with Pima County Funding ......................................................................................... Department Programs ........................................................................................................................................... Impact Fee Projects Plan ....................................................................................................................................... Capital Unmet Needs ............................................................................................................................................. E-1 E-7 E-8 E-9 E-11 E-12 E-13 E-31 E-36 SECTION F SUMMARY Components of the Total Financial Plan Fiscal Year 2013 ............................................................................. Revenues ................................................................................................................................................................. Expenditures ............................................................................................................................................................ Summary of Projected Fund Balance .................................................................................................................. Four-Year City Staffing Comparison................................................................................................................... Full-Time Equivalent Positions Permanent and Non-Permanent ................................................................. Number of City Employees Per 1,000 Population............................................................................................ F-1 F-2 F-3 F-4 F-6 F-8 F-9 SECTION G GLOSSARY Glossary of Terms .................................................................................................................................................. Acronyms and Initialisms ...................................................................................................................................... G-1 G-7 CITY OF TUCSON ORGANIZATION CHART FISCAL YEAR 2013 Citizens Mayor and Council Deputy City Manager Public Safety/ Neighborhood Services Operations Transportation Fire Modern Streetcar Emergency Management Tucson Water Parks and Recreation Environmental Services Housing and Community Development City Court Assistant City Manager/ Chief Financial Officer Assistant City Manager Police Golf City Attorney City Manager City Clerk General Services Conservation and Sustainable Development Annexation Support Services Planning and Development Services Zoning Examiner Economic Initiatives Policy Development and Management Intergovernmental Relations Communications/ Public Information Finance Debt Management Long-Range Financial Planning Budget and Internal Audit Information Technology Procurement Human Resources Real Estate Public Defender Tucson Convention Center Equal Opportunity Programs and Independent Police Review i City of Tucson OFFICIALS and DIRECTORS OFFICIALS OPERATIONS and DEVELOPMENT City Manager, Richard Miranda Environmental Services, Nancy Petersen, Interim Deputy City Manager, Liz Rodriguez Miller General Services, Ronald Lewis Assistant City Manager/Chief Financial Officer, Planning and Development Services, Ernest A. Duarte Kelly Gottschalk Transportation, Tony Paez, Interim Assistant City Manager, Andrew H. Quigley Tucson Water, Alan Forrest City Attorney, Mike Rankin City Clerk, Roger Randolph PUBLIC SAFETY/NEIGHBORHOOD SERVICES SUPPORT SERVICES City Court, Antonio Riojas Finance, Kelly Gottschalk Equal Opportunity Programs and Independent Police Review, Liana Perez Human Resources, Lani Simmons Budget and Internal Audit, Marie Nemerguth Information Technology, DJ Parslow, Interim Housing and Community Development, Albert Elias Procurement, Mark Neihart Parks and Recreation, Fred H. Gray, Jr. Public Defender, Mary Trejo Tucson City Golf, Fred H. Gray, Jr. Tucson Convention Center, Mark Timpf, Interim Tucson Fire, James Critchley, Jr. Tucson Police, Roberto Villaseñor ii BUDGET CALENDAR FISCAL YEAR 2013 November 9, 2011 Study Session presentation on revenues (Fiscal Year 2011 year-end financials and fund balance and Fiscal Year 2012 1st quarter major tax revenue update). February 7, 2012 Study Session discussion of preliminary General Fund revenue and expenditure estimates for Fiscal Year 2013. March 6, 2012 Study Session to update Mayor and Council on proposed budgets, including capital improvement program, and any updated revenue information (e.g., state-shared funding) and receive additional direction, as necessary. March 27, 2012 Study Session discussion of City core services: streets and traffic maintenance and mass transit system. April 3 and 10, 2012 Study Session discussions of City core services: mass transit system, police, fire, and parks and recreation. April 24, 2012 Study Session: Submission of the City Manager’s Recommended Fiscal Year 2013 Budget, including the Five-Year Capital Improvement Program, and preliminary discussion. May 8, 2012 Study Session discussion of Recommended Fiscal Year 2013 Budget. Public hearing on the Recommended Fiscal Year 2013 Budget. May 15, 2012 Study Session discussion of Recommended Fiscal Year 2013 Budget. Regular Agenda: Adoption of a Tentative Budget for Fiscal Year 2013. June 5, 2012 Public hearing on the Fiscal Year 2013 budget as tentatively adopted. Special Mayor and Council meeting for the purpose of final budget adoption. June 19, 2012 Regular Agenda: Adoption of Fiscal Year 2013 property tax levies. iii COMMUNITY PROFILE COMBINING A RICH HISTORY WITH A BRIGHT FUTURE Permanent settlements were built in Tucson nearly 2,000 years ago by people of the Hohokam culture. A Long History of Many Cultures The Hohokam culture thrived in this region until it suddenly declined during the fourteenth century. Native American cultures believed to be descendants of the Hohokam were joined by new arrivals from Spain, Mexico, and the eastern United States. Mission San Xavier del Bac, the “White Dove of the Desert,” was founded by the Franciscan Order in the late 1600s and continues to serve the Tohono O’odham Native American community. The mission has been restored; the interior frescoes were cleaned and painted by European artists, who trained local Tohono O’odham tribal members in the craft. More than 300 years after Tucson’s founding as a mission site, the “Old Pueblo” continues to grow and celebrate its diverse cultural influences. An Interesting Place to Live Located in the Sonoran Desert, Tucson is surrounded by mountain ranges and lush desert valleys. Tucsonans enjoy about 350 days of sunshine each year and an average daytime temperature of 83 degrees. Leisure activities are abundant. The Tucson area has more than 27,000 acres of park lands and 732 miles of designated bikeways. In 2010, Bicycling Magazine ranked Tucson as the 9th most bike-friendly city in America. In 2011, The Alliance for Biking and Walking ranked Tucson fifth for spending per capita for cyclists and pedestrians. In the nearby mountains and deserts, there are many places to camp, hike, and fish; the southern Arizona region is ranked one of the five best areas in the United States for bird watching. Golfing is available year-round on over 40 public and private golf courses. In the winter, skiing is only a one-hour drive from Tucson. The Tucson metropolitan region is increasingly becoming a favorite destination for sports-related competitions. Since 2007, it has annually hosted the Professional Golf Association’s (PGA) Accenture Match Play Championship which features the top 64 golfers in the world. Tucson Padres, the Triple-A affiliate of the San Diego Padres, offers a full season of minor league baseball. The University of Arizona Wildcats’ intercollegiate athletic events provide an exciting array of Pacific-12 division competition. In 2011, the program received a Top 20 standing in the Directors Cup. The men’s baseball team won the 2012 National Collegiate Athletic Association (NCAA) College World Series Championship. Since 2008, Arizona men’s football has returned to bowl game prominence. The men’s basketball team has been one of the country’s most successful programs since 1983, and most recently finished in the Elite Eight at the 2011 NCAA tournament. The men’s and women’s swim teams won the NCAA Swimming and Diving championships. The women’s softball team has won eight NCAA championships including the 2006 and 2007 titles. Tucson provides opportunities to stimulate the mind as well as the body and is home to the University of Arizona which is ranked among the top 60 public universities by US News and World Report. The University of Arizona offers undergraduate, graduate, and doctoral degree programs and has an extension program open to the public. Its Eller College of Management has been ranked in the top ten of Princeton Review’s list of best entrepreneurial graduate programs. iv COMMUNITY PROFILE COMBINING A RICH HISTORY WITH A BRIGHT FUTURE The University is rich in history. It was established in 1885 as the first university in the Arizona Territory and is the state’s only land grant institution. It has 329 fields of study with 19 colleges and 18 schools on 3 campuses. Pima Community College (PCC) offers 172 transfer and occupational programs across six campuses and four learning centers. The college also customizes workforce training for regional employers, with training for approximately 5,600 employees annually. For many of its 40 plus years PCC has ranked among the ten largest multi-campus community colleges in the nation. There are over 215 arts groups and over 35 art galleries in Tucson. Tucson’s downtown arts district hosts over 800 arts and cultural events annually, with many other events and fairs available throughout Tucson. Many museums and other attractions are located in the Tucson area, including the Tucson Museum of Art, Arizona Historical Society Museum, Arizona State Museum, Center for Creative Photography, Tucson Children’s Museum, Fort Lowell Museum, Pima Air and Space Museum, Tucson Botanical Gardens, Reid Park Zoo, Flandrau Planetarium, Kitt Peak National Observatory, Mission San Xavier del Bac, and the Arizona-Sonora Desert Museum (rated as one of America’s top ten zoos by Parade Magazine). We Mean Business Tucson’s business environment is as agreeable and diverse as its natural climate. Tucson is the base of major military installations as well as prominent corporations in high tech and aerospace industries and major medical and research facilities. Federal, State, and local governments are significant components of the local economy including Davis-Monthan Air Force Base, but manufacturing employment has more than doubled in the past decade. This growth is due to advanced technology companies such as Raytheon Missile Systems, Texas Instruments, Intuit, the U of A Technology Park and IBM, all of which have made Tucson their business home. The area is served by 14 different hospitals and is considered a regional medical hub. With a population of 520,000, Tucson is Arizona’s second largest city and the metropolitan area exceeds one million people. It not only attracts top businesses and technology firms, but also offers four shopping malls, numerous high quality hotel facilities and five destination resorts. Tucson is recognized as one of the megatrend cities for the 21st century with its emerging presence as a center for optics, astronomy, medical innovation, and health services. The University of Arizona is ranked among the top 20 public research universities nationwide and is an integral part of our local business with an impact of $2.1 billion in the county. Tourism contributes almost $3 billion annually to the local economy and continues to be a major contributor to the region’s economic base. In 2007, Tucson was designated one of 25 Solar America Cities by the U.S. Department of Energy. Business Facilities, in its 2011 Rankings Report, ranked Tucson first as Alternative Energy Industry Leaders, sixth for Economic Growth Potential, and sixth in Aerospace/Defense Manufacturing. v COMMUNITY PROFILE KEY STATISTICS City Government By charter from the State of Arizona, the City of Tucson is governed by a Mayor and Council. Council member candidates are nominated in primary elections in each of the six wards, but are elected in citywide elections. The mayor is nominated and elected citywide. The Mayor and Council set policy and appoint a city manager to provide the general supervision and direction for city government operations. Tucson is the county seat for Pima County which is the second largest county in population in Arizona. Demographics Tucson has grown: 45th largest city in 1980, 34th largest in 1990, the 30th largest in 2000, and the 32nd largest in 2010. Tucson is the second largest city in Arizona behind Phoenix. Population 1990 2000 2010 Tucson 405,371 486,699 520,116 Land Area 1990 2000 2010 157.53 square miles 195.5 square miles 227.7 square miles Pima County 666,957 843,746 980,263 Racial/Ethnic Composition, 2010 White, Non-Hispanic 40.3% Hispanic/Latino 35.6% Black/African American 4.2% Native American 2.3% Asian/Pacific Islander 2.6% Other 13.3% Two or more races 1.7% vi Land Use, 2010 Undeveloped Residential Commercial Government Industrial Open Space Agricultural Other Median Age 1990 2000 2010 52.84% 22.50% 4.06% 3.26% 3.09% 2.59% 0.77% 10.89% 30.8 years 32.1 years 34.2 years COMMUNITY PROFILE KEY STATISTICS Economy Major Employers - Southern Arizona, 20121 (Based on number of full-time equivalent positions) University of Arizona Raytheon Missile Systems U.S. Army Intelligence Center and Fort Huachuca Davis-Monthan Air Force Base Pima County State of Arizona Walmart Stores, Inc. Tucson Unified School District Freeport-McMoRan Copper & Gold, Inc.2 Tohono O’odham Nation Carondelet Health Network City of Tucson U.S. Customs and Border Patrol University Physicians Healthcare Tucson Medical Center HealthCare Fry’s Food and Drug Stores 1Source: 11,604 11,500 9,039 8,215 8,132 8,075 7,900 6,793 4,800 4,679 4,566 4,502 3,700 3,618 2,966 2,724 “Book of Lists,” Inside Tucson Business, January 2012. Phelps Dodge Mining Company 2Formerly Total Employment (Pima County) 2006 2007 2008 2009 2010 2011 490,200 491,700 449,699 448,258 450,641 448,000 Unemployment Rates (Pima County) 2006 2007 2008 2009 2010 2011 3.9% 3.6% 5.6% 8.8% 9.0% 9.1% Commercial 171 129 208 65 47 45 Industrial 6 14 10 1 1 1 Annual Rate of Earnings (Per worker in current dollars) 2006 $40,260 2007 $41,502 2008 $40,322 2009 $39,900 2010 $44,048 2011 $44,908 Building Permits Issued Residential 2006 2,904 2007 1,518 2008 701 2009 361 2010 376 2011 270 vii COMMUNITY PROFILE KEY STATISTICS City Services The City of Tucson is committed to providing appropriate and equitable levels of service to all of its citizens. Some examples are listed below. Environmental Services Tons of Waste Received at Los Reales Landfill Tons of Waste Collected by City of Tucson Refuse Services Tons of Material Recycled Parks and Recreation/Golf Resources Parks (District, Neighborhood, School, Regional, and Open Space) Recreation Centers Senior Centers Out of School Program Sites Senior Citizen Program Sites Municipal Swimming Pools* Municipal Golf Courses Tennis Court Sites Ballfields/Multipurpose Fields 524,899 241,974 39,000 177 16 3 27 13 26 5 17 202 *Some have been kept out of operation due to budget constraints. Public Safety Number of Authorized Commissioned Law Enforcement Personnel Average Police Emergency Response Time (in minutes) Average Police Response Time for All Emergency, Critical, Urgent, and General Response Calls (in minutes) Number of Commissioned Fire Personnel (including Paramedics) Number of Fire Stations Number of Fire Emergency Calls Number of Ambulance Transports (Advanced Life Support) Total Fire Response Time (including travel time; 90% of the time) 619 21 79,400 19,390 7.41 min. Transportation Number of Street Miles Maintained Miles of Bikeways Miles of Drainageway Number of Street Lights Annual Miles of Fixed-Route Bus Service Annual Miles of Paratransit Service Number of Traffic Signals 2,100 575 1,449 19,664 9,685,000 3,581,100 579 Tucson Water Miles of Water Lines Miles of Reclaimed Water Lines Number of Active Water Connections Millions of Gallons of Potable Water Storage Capacity Billions of Gallons of Potable Water Delivered Annually viii 998 4.15 43.67 4,507 193 225,250 307 36 COMMUNITY PROFILE SELECTED ECONOMIC INDICATORS – TUCSON METRO AREA Calendar Year 2010 Projected 2011 Projected 2012 Projected 2013 Personal Income ($Millions) Percentage Change from Prior Year $ 34,360.8 2.7 $ 35,795.6 4.2 $ 37, 019.2 3.4 $ 38,592.2 4.2 Retail Sales-Excluding Food1 Percentage Change from Prior Year $ 6,449.2 -1.5 $ 6,923.1 7.3 $ 7,261.9 4.9 $ 7,594.2 4.6 Residential Building Permits (Units) Percentage Change from Prior Year 1,938.0 -9.0 2,242.0 15.7 2,662.0 18.7 3,877.0 45.6 Gasoline Sales (Millions of Gallons) Percentage Change from Prior Year 384.2 1.9 383.1 -0.3 384.8 0.4 387.9 0.8 Population (000) Percentage Change from Prior Year 981.2 -0.3 986.1 0.5 991.2 0.5 1,000.3 .09 Real Per Capita Disposable Income Percentage Change from Prior Year $ 14,989 1.1 $ 14,602 -2.6 $ 14,592 -0.1 $14,694 0.7 Aggregate Earnings Rate Percentage Change from Prior Year $ 44,048 2.3 $ 44,908 2.0 $ 45,836 2.1 $ 47,011 2.6 Consumer Price Index (CPI) Western Region (Percent Change) 1.1 2.8 2.0 1.6 Personal Consumption Deflator (Percent Change) 1.8 2.5 1.9 1.4 Description Source: Economic Outlook, May 2012, Economics and Business Research Center, Eller College of Management, University of Arizona. 1Calculated by combining retail sales (less food) with restaurant and bar sales. ix HOW TO USE THIS BUDGET This document guide outlines the City of Tucson’s Fiscal Year 2013 Adopted Budget. Copies of the budget are available for viewing at the Joel D. Valdez Main Library, the City Clerk’s Office, and the Office of Budget and Internal Audit. In addition, the budget may be viewed on the City of Tucson Web site, http://www.tucsonaz.gov. Information may be obtained by calling the Office of Budget and Internal Audit at (520) 791-4551 or e-mailing the office at budget@tucsonaz.gov. The Adopted Budget is organized as follows. City Manager’s Message/Budget Overview – This section includes the letter from the City Manager transmitting the budget to the Mayor and Council and an overview of the budget. In the transmittal letter, the City Manager highlights the key General Fund budget balancing efforts as well as budgetary impacts. Policies and Legal Requirements – Financial policies and practices, debt management policy, and State and local legal provisions are presented, including the process for budget adoption and setting the property tax, public hearings, and a property tax summary. Funding Sources – This section of this document offers descriptions of the City’s funds, detailed discussion on the various revenue sources and includes a historical summary of certain revenues for each fund. Department Budgets – This section provides an overview of the departments’ budgets. Within each department are a summary of its services, significant changes, key measures of performance, descriptions of the department’s operating programs, and the financial and personnel resources that support each program. Capital Improvement Program – This section provides a summary of the approved Five-Year Capital Improvement Program. Summary Information – Schedules contained in this section provide summary level information on the consolidated (operating and capital) city budget. Expenditure and revenue information, descriptions of funds, debt service information, and staffing histories are summarized. Glossary – The glossary and acronyms/initialisms define terms used in the budget. x Section A City Manager’s Message OFFICE OF THE CITY MANAGER July 1, 2012 Honorable Mayor and Council Members: The Fiscal Year 2013 Adopted Budget, for the first time since 2009, does not include cuts to City services or our employees’ pay. We are beginning to see sales tax revenue increase slowly and as a result, this budget reflects the gradual restoration of City services. This legally balanced budget is based on a projection of moderate economic and revenue growth that will enable us to maintain the provision of core services to the community. Difficult costcutting decisions made by the Council in recent years are paying off now, stabilizing the City’s financial position. The local economy continues to incrementally improve, while revenues, as well as our reserves, are beginning to increase from their lowest points during the global recession. That being said, it is important to note that the local sales tax, while improving, is still 14% lower ($24 million less) than 2007 funding levels. While we are not able to bring back all City services to desired levels in Fiscal Year 2013, nor address the many unmet infrastructure and maintenance needs we face, we are able to incrementally target some of our most critical needs and establish a platform for ongoing service restoration. If we continue to make prudent and conservative financial decisions, we will have the opportunity in coming years to return City services to levels that our community expects and deserves. It is paramount that as we do so, we consider these investments strategically, and align budget resources in the most efficient manner possible with our essential service mandates. Fiscal Year 2013 Strategic Goals and Strategies: Targeting Critical Needs and Service Restoration The following strategic objectives, reflecting direction provided by the Mayor and Council, form the platform for the Fiscal Year 2013 Budget:     Incremental restoration of core services, including swimming pool openings and streets and roads maintenance Addressing critical infrastructure needs affecting safety and security Investment in employees and customer service Enhancement of service delivery through efficiencies, reorganization, new funding solutions, and in-sourcing/outsourcing A-1 General Fund: Approach to Balancing the Budget In preparing this year’s budget, an attempt was made to provide the Mayor and Council with an accurate financial picture of Fiscal Year 2013. A thorough staff analysis was conducted in detail of various projected revenue sources as well as a review of recent year actuals vs. projected expenditures. In January 2012, the Chief Financial Officer and Budget Director held individual meetings with Mayor and Council offices to identify budget priorities and concerns. Following these meetings, overall budget cost drivers were established including a) restoration of employee pay which had been decreased since Fiscal Year 2009 through furlough days; b) increased contributions to both the civilian and public safety pension systems; c) increased costs in medical premiums; d) sustaining our valued investment in the mass transit system; and e) the potential need to restructure debt service payments to defer costs. Following departmental budget submittals in February, I conducted a thorough line-item review of expenditures with each department and office director. Specific requests and critical resource needs were discussed as well as efficiency and customer service efforts. Budget adjustments were made as appropriate and deemed necessary. From February to April, Study Session discussions were held with the Mayor and Council to discuss budget and financial information and core services issues and priorities. Following submittal of the recommended budget in late April, Mayor and Council provided further direction regarding closing the revenue and expenditure gap in golf operations and the dedication of funding towards the maintenance of residential and arterial and collector streets. Council input and direction from all of these meetings has been incorporated into this adopted budget. General Fund Resources Revenue Outlook – The City of Tucson is reliant primarily on sales tax to sustain City services. The fluctuating nature of this revenue source, compared with more stable local funding sources like property tax, mean the City is particularly susceptible to economic ups and downs as was evident in recent years during the global financial crisis. Following are the primary revenue streams which comprise over 61% of the Fiscal Year 2013 General Fund Budget:  City sales tax – The Fiscal Year 2012 estimate is $5 million more than Fiscal Year 2011 collections, a 3% increase. Fiscal Year 2013 revenues are included at an additional 3% increase, or $5.2 million, over the Fiscal Year 2012 estimate. Sales tax revenue is increasing slowly with the adopted budget at 14% less, or $24 million lower, than 2007 levels.  State-shared sales tax – The Fiscal Year 2012 estimate is $800,000 more than Fiscal Year 2011 actual collections, a 2% increase. Fiscal Year 2013 revenues are included at an additional 1.9% increase, or $800,000, over the Fiscal Year 2012 estimate. State-shared sales tax revenue is increasing slowly; the adopted budget is still 16%, or $8 million, less than 2007 levels.  State-shared income tax – Income tax revenues are already known since they are based on State collections for the 2010 tax year. Fiscal Year 2013 revenues will be at a nearly a 21% increase, $9 million, over Fiscal Year 2012. Although Fiscal Year 2013 reflects a large percentage increase over the prior year, revenues are still $25 million (or 22%) less than Fiscal Year 2009 levels. A-2 Use of One-Time Resources - The chart below illustrates the historic availability of General Fund financial resources and the use of one-time funding sources to offset expenditures. In Fiscal Year 2009, the onset of the global recession caused local and state-shared revenues to decline to the point that it was necessary to use fund balance reserves at fiscal year-end. Throughout the following fiscal years, one-time resources were again used to balance the budget in addition to further reducing expenditures. The Fiscal Year 2013 Adopted Budget does still rely on some one-time fixes because current planned expenditures exceed projected revenues despite significant budget balancing efforts. However, it is anticipated that debt restructuring will only be pursued in the spring of 2013 if other potential revenues or savings do not materialize during the fiscal year. Unrestricted Fund Balance - The status of the General Fund Unrestricted Fund Balance is critical to the financial health of the City, and has implications for the City’s access to the financial markets and the cost of borrowing in order to finance needed infrastructure and facilities projects. During the recent economic downturn we relied on a portion of these funds to close our budget deficits in Fiscal Years 2008 and 2009. During Fiscal Year 2010, the City implemented Government Accounting Standards Board (GASB) Statement 54 which established new fund balance classifications for governmental funds; as a result, unrestricted funds include committed, assigned, and unassigned categories. At the end of Fiscal Year 2010, the unassigned fund balance was increased for the first time in three years from $17.0 million to $22.8 million, a $5.8 million increase. Total unrestricted fund balance equaled $39.8 million at Fiscal Year End 2010. During Fiscal Year 2011, Mayor and Council established a stabilization fund within the committed category with a minimum policy goal of 10% of prior year General Fund revenues. At the end of Fiscal Year 2011, a portion of the unassigned balance ($22.8 million) was transferred to the stabilization fund which is 5.4 % of operating revenues. The unassigned fund balance, or residual net resources, was at $11.1 million, or 2.7% of revenues (Mayor and Council’s policy target is 7% minimum). Total unrestricted fund balance equaled $52.5 million at Fiscal Year End 2011 and included $13.3 million in assigned funds. However, it is anticipated that a majority of the funds assigned for budget deficit mitigation in Fiscal Year 2012 will not need to be used for that purpose. A-3 The Fiscal Year 2013 Adopted Budget includes the usage of assigned fund balance again in order to balance the budget. However, in upcoming fiscal years, it is critical that we continue to grow our unrestricted fund balance to ensure a sustainable organization for the future. Core Services: Budget Impacts A primary goal in the development of the Fiscal Year 2013 Budget was the incremental restoration of core services (public safety, parks and recreation, streets and traffic maintenance, mass transit). In some service areas, specific restoration efforts were undertaken during Fiscal Year 2012 that will continue in Fiscal Year 2013. Tucson Police – Two federal COPS hiring grants are already providing funds for an additional 75 authorized commissioned police officers who are being trained in backto-back academy classes. Some reassigned solo motor officers are returning to traffic enforcement responsibilities. Executive development training is in progress to prepare for significant commander attrition anticipated in Fiscal Year 2015. A state-of-the-art crime lab opened in the fall of 2011 and enhances the department's commitment in providing the community with quality forensic science and compliance with national standards on needed space. Tucson Fire – Commissioned staffing was reduced by 54 positions last fiscal year which resulted in taking some trucks and response units out of service. This contributed to slower fire/medical response times; however, specific service delivery efficiencies such as the use of two-person Alpha trucks for medical responses are being implemented during the fiscal year to adapt to current workforce levels. A federal Staffing for Adequate Fire and Emergency Response (SAFER) grant has been applied for which would provide funding for 33 firefighters for two years. Responsibility for the 911 communications center operations was assigned to Fire early last fiscal year. Changes in management strategies and equipment improvements have reduced call processing times, yet staffing levels remain a challenge. A-4 Parks and Recreation – The majority of programs are being maintained at existing service levels. However, public/private partnerships are providing new funding solutions which will enhance specific programs; for example, Tucson Summer Splash donations to reopen swimming pools. The usage of Hi Corbett Stadium by the University of Arizona baseball team provides sustainable funding as well as increases the convenience and visibility of a local sporting event for our community. The increased operating costs for the newly opened Expedition Tanzania elephant habitat zoo expansion will be fully-supported by zoo admission fees. Streets and Traffic Maintenance – In early April 2012, an aggressive four-month clean-up of citywide medians and roadsides was initiated. This effort will be supported by a comprehensive median island maintenance program including increased watering intervals throughout the year. Funding for contracted maintenance and paving of residential and arterial and collector streets has been budgeted at $20 million in order to substantially increase last year’s efforts to address priority areas citywide. Outside contracting of graffiti clean-up is being supplemented by city crews. Safety issues will be addressed through copper wire replacement and increased traffic striping. Mass Transit System – The City’s public transportation system includes Sun Tran fixed-route bus service and Sun Van paratransit service, for persons with disabilities. The purchase of additional Sun Tran buses and rising fuel and labor costs are anticipated to be offset by greater passenger revenues resulting from increased ridership. Future Smart Cards implementation will provide for more flexibility for users, lower maintenance costs, improved data collection and reconciliation, easier route performance tracking, and improved boarding efficiency. Outside Agencies: Budget Impacts Specific contractual allocations (as well as support payments) have been budgeted to fund non-profit agencies that support human services, economic and workforce development, arts, and special events in our community. In addition, payments are made to other jurisdictions for services contracted through intergovernmental agreements (e.g., Pima Animal Care Center for animal services). The Fiscal Year 2013 Adopted Budget includes General Fund allocations to outside agencies totaling $9.4 million which is comparable to Fiscal Year 2012 funding. Funding for Tucson Regional Economic Opportunities (TREO) is being reduced by 23% to fund the City’s new Economic Development Manager position. A list of allocations is included in Non-Departmental in Section D, Department Budgets. A-5 Enterprise Operations: Budget Impacts Environmental Services, Tucson Water, and Tucson City Golf are funded by fees for service. It is essential that these enterprise operations be carefully managed in order to continue to provide quality services to the community while being fiscally responsible regarding long-term operation and sustainability. Organizational structures have been adjusted and efficiencies implemented over the past years throughout these areas due to decreased revenues and increased costs.  Tucson Water – The department’s mission is to provide the highest quality water in a costeffective, efficient, and environmentally responsible manner. This mission is reflected in the current Financial Plan which includes an increase to revenues to maintain financial sufficiency. It includes a capital program primarily focused on replacing aging infrastructure for reliability as well as increasing the amount of cash reserves (working capital) to improve bond ratings which will lower borrowing costs for the capital program. The Financial Plan for Fiscal Years 20122017 was recommended by the Citizens’ Water Advisory Committee (CWAC) and adopted by Mayor and Council on February 28, 2012. Tucson Water is at its lowest employee-to-customer ratio in decades at 2.46 employees per 1,000 customers. It is working to lower energy use and is purchasing its full Central Arizona Project (CAP) allocation this year in order to secure future water resources. Per capita water consumption continues to decline, which is positive news; however, the utility relies on water sales to generate over 80% of its revenues. Water rate restructuring was approved by Mayor and Council on May 22, 2012 that is anticipated to generate an additional $11.8 million in revenue (an additional 8.3%) to meet the adopted Financial Plan. The new rate structure will rebalance water rates to maintain a conservation incentive based on current consumption trends.  Environmental Services – There are no fee increases enacted for Fiscal Year 2013; the last increases were in July 2011. Based upon a review of expected revenues and the implementation of various efficiencies, the operating budget for Environmental Services has been decreased by $1.6 million, or 3%. Adherence to the fleet replacement plan will continue which is resulting in vehicle maintenance budget decreases and increased reliance on technology efficiencies such as using a global positioning system for landfill compaction.  Tucson City Golf – Tucson City Golf continues to compete for the golfing dollar in Southern Arizona as fewer rounds are being played and the number of winter visitors playing golf has gone down. The adopted Golf budget reflects specific fee increases and eliminations of certain discounts and vacant positions which are aimed at improving its financial position in the shortterm while maintaining service to the community. A shift from a permanent to a nonpermanent workforce continues in order to effectively align resources with anticipated business needs. A cost/benefit/savings analysis of options is being conducted with the input of a citizen work group to determine how to address Golf’s structural deficit, as directed by the Mayor and Council in May. Options found to be fiscally sound will be considered for implementation. A-6 Capital Improvement Program: Supporting Core Services The Five-Year Capital Improvement Program includes critical projects that will enhance our community’s core services infrastructure. Line construction began in April 2012 on the Tucson Modern Streetcar (“SunLink”) which is the City’s highest priority capital project that will create significant economic development and infill opportunities and connect the downtown and University areas. The modern streetcar project is already triggering retail, office and residential development, and redevelopment opportunities along its route which will contribute to improving Tucson’s economy. Public safety communications infrastructure is being upgraded with the 911 emergency answering and dispatch operation facilities’ renovations underway at the Thomas O. Price Communications Center to accommodate new live back-up emergency capabilities for the region. This is in alignment with the mission of the Pima County Wireless Integrated Network (PCWIN), which is a Pima County bond project to enhance regional public safety emergency communications. Due to the extent of the City’s unmet capital needs specifically related to streets maintenance and construction, discussions were held in May and June with Mayor and Council regarding a potential General Obligation bond election in November 2012 to fund these critical needs. Following a public hearing on June 19th seeking citizen input, Mayor and Council voted on June 26th to refer the placement of a question on the November 2012 ballot seeking voter authorization to issue $100 million in General Obligation bonds to repair and resurface arterial and residential streets within the City of Tucson. Economic Development Focus The Mayor and Council have recognized that the City’s financial position is closely tied to the health of the local economy and have directed that additional focus be made in economic development. The City continues to build its economic development incentives toolkit (e.g., Infill Incentive District, Primary Jobs Incentive Program, Urban Overlay District, Central Business District designation for use of Government Property Lease Excise Tax, etc.) in order to encourage investment, help retain and create jobs, and grow local businesses. These efforts will ensure that sufficient revenues are generated so that the City can continue to provide the highest quality municipal services to Tucson residents. In Fiscal Year 2013, the City’s economic development efforts will be spearheaded by a newly created City Manager’s Office of Economic Initiatives whose staff is working collaboratively with the Mayor’s Office economic development staff and other City departments that support businesses, such as Planning and Development Services, Finance, and Real Estate. Attention is being paid to improving the effectiveness of the City’s relationships with our community partners such as Tucson Regional Economic Opportunities (TREO), Metropolitan Tucson Convention and Visitors Bureau (MTCVB), and the various chambers of commerce. In March, a Fiscal Year 2013 Request for A-7 Proposals was issued for economic and workforce development programs, services, and tourism events offered by non-profit organizations. Thirty-three eligible proposals were submitted and grant funding allocations will be awarded this summer by the Mayor and Council following discussion of recommendations made by a citizen panel. Contracts will be executed and monitored by economic development staff. The development of the Tucson Modern Streetcar (“SunLink”) is perhaps the most significant economic development project being undertaken by the City. Enhancing the viability of downtown and building a stronger linkage between downtown with the University will be major drivers of future economic success for Tucson. Additional specific areas of focus for economic development in the coming year include: a) encouraging business expansion and relocation, including further developing trade and relations with Mexico, b) improving the environment for business creation and start-ups, c) providing for easier navigation for businesses through City systems and processes, and d) streamlining the development review process. Investment in City Employees and Customer Service It is important that a primary organizational goal be the daily enhancement of service delivery to our residents. Each and every day we must look at systems, processes, and disciplines that enhance the way in which we provide and maintain services to the community. Good customer service begins and ends with our employees, and the organizational environment must appropriately support their mission. City employees have sacrificed throughout the economic downturn. Significant attrition and position eliminations, as well as recruitment backlogs, have created more work for most of our staff. Frozen wages, furlough days, and increased out-of-pocket medical insurance and pension costs have reduced the take home pay of employees. Based on Mayor and Council direction, I am pleased that the Fiscal Year 2013 Adopted Budget includes a 1% cost of living adjustment (COLA) for all City employees to be funded by holding vacant positions partway into the fiscal year. We also must have the courage to make internal changes and realignments in order to make our organization as effective and efficient as possible. In Fiscal Year 2013, we will re-direct resources within the organization to improve how we communicate with residents by consolidating web, Channel 12, and community relations staff under one umbrella within the City Manager’s Office. We will focus on training and employee development to enhance our service delivery methods and abilities. Front-line customer service and revenue generating positions will be filled to ensure that critical services are delivered. In addition, the City’s volunteer program will be reinvigorated to make use of Tucsonans’ interest and willingness to contribute to their city. Forecasting Future Challenges and Opportunities and Taking Action: Beyond Fiscal Year 2013 As we begin the new fiscal year, it is important that staff and the Mayor and Council focus their planning efforts on the following potential fiscal and operational challenges that the City may face in the coming years:   We anticipate continued annual benefit cost increases for pension, health insurance, workers’ compensation, unemployment insurance, and public liability insurance. Employee classification and compensation planning, as well as employee development and training plans, will strengthen the sustainability of our workforce and service delivery. As the State of Arizona’s temporary sales tax expires in May of 2014, there may be unforeseen impacts to City revenues or programs. A-8         Federal grants for public safety personnel received in Fiscal Years 2012 and 2013 will expire in Fiscal Year 2015, leaving the City General Fund to pick up these costs. Our future investment in transit services, including the modern streetcar, must be based on a strategic five-year planning horizon in order to anticipate and adapt to community needs and associated costs. There will be operations and maintenance costs associated with the Modern Streetcar, Pima County Wireless Integrated Network (PCWIN), and the Joint City/County Courthouse – projects that will come on-line in the next few years. Adequate ongoing funding to address aging infrastructure, replace old vehicles and equipment, and address other unmet capital needs will need to be identified. Fund balance deficits in the Highway User Revenue Fund, Tucson City Golf enterprise, and self-insurance fund need to be remedied. Funding to invest in technology would provide improved customer service and lead to more efficient operations. Building and maintaining adequate financial reserve levels needs to continue to be a priority. Addressing local control of spending and allowing the use of increased revenues for City services by potentially pursuing a voter-approved authorization for an alternative expenditure limitation such as Home Rule or a permanent adjustment instead of the State imposed formula limit. There are also many opportunities that lie ahead for the City to strengthen its financial position and address long-term concerns and issues:     The City’s renewed focus on economic development, including investment in the Streetcar and in downtown development, hiring of a new economic development manager, and the creation of a strong incentive package will help to grow the local economy and improve City revenues over time. Annexation will continue to be a high priority in Fiscal Year 2013, buoyed by the platform of the City’s Water Service Area Policy. Annexation generates additional revenue for the City and makes sense from an economic and municipal service perspective. Many of the City’s major transportation corridors will be improved through the Regional Transportation Authority plan in the next few years. There is the opportunity through these transportation improvements, coupled with appropriate planning efforts, overlay zoning, etc., to incentivize revitalization of vacant and underutilized properties along these routes that will contribute additional tax revenue to the City. Further development and utilization of the Five-Year Financial Model will improve decision making by planning for anticipated future changes in both revenues and expenditures and providing the ability to accurately consider multiple budget scenarios. By taking a strategic approach now to address long-term financial sustainability we can enhance our core services and facilitate responsible management and dedication of future revenue growth. Strategic plans to address these future challenges and opportunities are being developed in alignment with the current budget year’s goals and strategies that emphasize targeting the City’s critical needs and incremental core services restoration. Future budget processes and decisions will be directly impacted by the long-range strategies that are being initiated now. A-9 BUDGET OVERVIEW The Tucson City Charter requires that the City Manager submit a recommended budget for the following fiscal year on or before the first Monday in May, or on such date in each year as shall be fixed by the Mayor and Council. The Mayor and Council review the City Manager’s recommended budget and are required by the State of Arizona to adopt a balanced budget on or before the third Monday in August. For Fiscal Year 2013, the recommended budget was submitted to the Mayor and Council on April 24, 2012. Mayor and Council adopted the budget on June 5, 2012. The Fiscal Year 2013 Adopted Budget totals $1.314 billion. Approximately 66% is from restricted funds that can only be used for specific purposes: 23% from Enterprise Funds of $305 million and 43% from Other Restricted Funds of $562 million. The remaining 34% or $447 million is from the General Fund, which the Mayor and Council have discretion to program to meet the City's priority needs. The General Fund budget has increased by $18.9 million, or over 4%, from Fiscal Year 2012. Fiscal Year 2013 $1,314,260,620 The citywide budget decreased by almost $25 million from the Adopted Fiscal Year 2012 Budget of $1.338 billion. The capital budget decreased by $60 million, while the operating budget increased by $35 million. The decrease in the capital budget is primarily due to the completion of several major capital projects (e.g., Crime Lab, Tanzania African Expansion and solar panel installations). The increase in the operating budget primarily is attributed to the increase in personnel, benefit, public liability, and workers’ compensation insurance costs and streets and road maintenance costs. See chart below. Total Budget ($ millions) Adopted Adopted FY 2012 Budget FY 2013 Budget Change Percentage Change General Fund $ Enterprise Funds Other Restricted Funds Total $ 425.8 $ 273.7 639.3 1,338.8 $ 447.4 $ 304.7 562.2 1,314.3 $ 21.6 31.0 (77.1) (24.5) 5% 11% (14%) Operating Capital 985.9 352.9 1,338.8 $ 1,021.0 $ 293.3 1,314.3 $ 35.1 (59.6) (24.5) 4% (17%) $ Total $ A-11 This Budget Overview is organized into four sections which focus on the changes from the Adopted Fiscal Year 2012 Budget to the Adopted Fiscal Year 2013 Budget:     Where the Money Comes From – Revenue Sources Where the Money Goes – Expenditures and Staffing Citizen Impacts Budget Development Process For more detailed information on changes, see Funding Sources in Section C and Department Budgets in Section D. WHERE THE MONEY COMES FROM There are three major revenue groups in the city budget: 1) General Fund, 2) Enterprise Funds, which are restricted, and 3) Other Restricted Funds. This section of the overview will first discuss General Fund revenues, followed by a discussion of Restricted Funds revenues. See chart below which illustrates the funding sources for citywide revenues. Citywide Revenues $1.314 billion General Fund Revenues Revenue for the Fiscal Year 2013 General Fund adopted budget comes from both city-generated and stateshared sources. Revenues totaling $447.4 million are included: $434.7 million of which is recurring; $12.7 million is non-recurring. This is $21.6 million more, or 5%, than the Fiscal Year 2012 Adopted Budget and $28.5 million more than the projected Fiscal Year 2012 revenues. Local sales tax revenues of $178.4 million, which comprise 40% of the General Fund revenues, have been estimated at a 3% growth over projected Fiscal Year 2012 collections. The City's primary property tax will provide funding for less than 3% of the General Fund budget. State-shared taxes (sales, income, and auto lieu) make up 25% of the adopted General Fund revenues. Increases in state income tax collections will result in Tucson’s share being $9.2 million higher than the estimated revenues for Fiscal Year 2012. The 29% in Other City Revenues shown in the chart on the next page consists of other local taxes and fees, fines and forfeitures, charges for city services, and contributions. A-12 Debt restructuring in the amount of $9.4 million has been programmed in order to balance the budget; restructuring has been included as “one-time” revenue which offsets the debt principal repayment expenditure. Debt restructuring will only be pursued in the spring of 2013 if other potential revenues (e.g., delinquent sales tax collections) or savings do not materialize during the fiscal year and close the gap. Restricted Funds – Revenues Restricted funds account for 66% of the total Fiscal Year 2013 Budget. These funds are considered restricted because their use is limited to specific purposes. Restricted fund revenues are generated from the following federal, state, and local sources: (1) grants, shared revenues, and contributions from other state and local governments (2) self-supporting enterprise funds (environmental services, golf, and water) (3) city revenues that are collected for a specific purpose, such as certificates of participation and other debt financing, and reserves set aside for a particular requirement (4) internal service and fiduciary funds The largest component of restricted revenue is from the Enterprise Funds while federal grants comprise the second largest component. See following chart and additional information which is available in Section C. A-13 Fiscal Year 2013 Restricted Funds – Revenues $867.1 million WHERE THE MONEY GOES The City budget funds a broad range of services. Environmental Services, Tucson Water, and Tucson City Golf are self-supporting through their fees for services and are included in the Enterprise group, which makes up 23% of the Fiscal Year 2013 Adopted Budget. The following two graphs illustrate the specific areas in which citywide and General Fund expenditures are budgeted. Detailed information on individual department budgets can be found in Section D. Fiscal Year 2013 Expenditures $1.314 billion ¹Tucson Water, 17%, Environmental Services, 4%, and Tucson City Golf, 1% ²Mayor and Council, City Clerk, City Manager’s Office, City Attorney, City Court, Equal Opportunity Programs and Independent Police Review, Public Defender, Planning and Development Services and Tucson Convention Center ³ Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement A-14 Fiscal Year 2013 General Fund Expenditures $447.4 million 1 Mayor and Council, City Clerk, City Manager's Office, City Attorney, Equal Opportunity Programs and Independent Police Review, General Services, Housing and Community Development, Public Defender, Planning and Development Services, and Transportation. 2 Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement. Staffing The number of City employees in the adopted budget for Fiscal Year 2013 totals 4,937.75, a decrease of 6.5 fulltime equivalent (FTE) positions from Fiscal Year 2012. An FTE is equal to a 40-hour work week or 2,080 hours per year. The citywide FTE comparison chart below illustrates how staffing over the past decades peaked in Fiscal Year 2006 at 6,042. The adopted Fiscal Year 2013 staffing of 4,937 approximates the City’s authorized staffing level back in Fiscal Year 1995, and is almost 1,100 less than it was as recently as Fiscal Year 2009 as also illustrated below. For more detail on authorized position resources, see the individual departments in Section D. A four-year City staffing comparison chart is included in Section F as well as a breakdown between permanent and non-permanent positions for Fiscal Year 2013. One potential measure of municipal efficiency, and the value that residents are getting for their taxes, is the staffing ratio per 1,000 population. A chart is also included in Section F which illustrates that the number of City employees per 1,000 population has gradually declined in the past 10 years from a peak of 11.2 in Fiscal Year 2006 to 9.6 in Fiscal Years 2012 and 2013. A-15 CITIZEN IMPACTS City Property Taxes. The City’s property tax rates will increase in Fiscal Year 2013. The City imposes two taxes on property within the city limits. The primary property tax, which is applied to the limited value assessed by the Pima County Assessor, is used for general purposes; and the secondary property tax, which is applied to the full cash value assessed by the Pima County Assessor, is used to pay off general obligation bond debt. The combined property tax rate for the Fiscal Year 2013 Adopted Budget is $1.2639 per $100 of assessed valuation, which is an increase of $0.1018. As allowed by state law, the City will increase the primary property tax levy by the actual cost of involuntary torts or claims that were paid in Fiscal Year 2011. The involuntary tort levy amount is $1,051,650, which increases the estimated primary tax rate by $0.0317 per $100 of assessed valuation. The involuntary tort revenue will be a reimbursement to the City’s Self Insurance Fund and will help toward eliminating the deficit in that fund. The increase to the secondary tax rate is needed to repay the general obligation bond principal and interest obligations. This $0.1018 increase in the combined rate would mean an increase of $10.18 annually for an owner of a home with a $100,000 actual valuation. City of Tucson Property Tax Comparisons Rate Changes Primary $ Secondary Total $ Actual Adopted FY 2012 FY 2013 0.4297 $ 0.7324 1.1621 $ Change 0.4125 $ (0.0172) 0.8514 0.1190 1.2639 $ 0.1018 Charges for Services. Not all charges for services directly impact the general public; e.g., court fines and development fee increases. The charges for services that generally affect the majority of Tucson residents are the refuse collection and disposal service fees and water system cost of service/usage rates. Specific water rate increases were approved by Mayor and Council on May 22, 2012. Service Levels. The economic recession caused the City to reduce staffing and reduce or eliminate certain services. Staffing had fallen to the Fiscal Year 1995 level through attrition and the elimination of vacant positions. However, our primary restoration goal is the daily enhancement of service delivery to our residents. This will be accomplished by making internal changes and realignments to make our organization as effective and efficient as possible. A focus will be made on training and employee development and staffing front-line customer service and revenue generating functions to ensure that critical services are delivered. BUDGET DEVELOPMENT PROCESS The budgetary process is governed by both state and City legal requirements and provides an opportunity for citizen comment. On April 24, 2012 the city manager submitted the Fiscal Year 2013 Recommended Budget and the Proposed Five-Year Capital Improvement Program for Fiscal Years 2013-2017. The submission was in compliance with the Tucson City Charter which requires that the city manager prepare a written estimate of the funds required to conduct the business and affairs of the city for the next fiscal year. A public hearing for the Fiscal Year 2013 Recommended Budget was held on May 8, 2012 to provide the public with an opportunity to comment. On May 8th and 15th, time was set aside at Mayor and Council study sessions for review of the recommended budget; and the budget was tentatively adopted at the regular Mayor and Council meeting on May 15th. The tentative budget adoption was in compliance with the City Charter by which A-16 the city manager is required to submit to Mayor and Council an estimate of the probable expenditures for the coming fiscal year. On June 5th, the City of Tucson held a public hearing on the budget as tentatively adopted followed by a special meeting for final budget adoption. Adoption of the property tax levies was held on June 19th in accordance with state law. The budget calendar for Fiscal Year 2013 can be found on page iii. A-17 Section B Policies and Legal Requirements FINANCIAL POLICIES and PRACTICES The City of Tucson’s goal is to provide the highest quality services to the community in the most cost-effective manner. The City’s strategy to achieve these results is through goals to improve Tucson in a coordinated manner and to make fiscally responsible decisions that will ultimately strengthen the city. The development of the City of Tucson’s budget is designed to reflect the needs and desires of the community. Throughout the year, the Mayor and Council and staff obtain input from the community through citizen commissions, neighborhood dialog meetings, and budget townhalls. The city council provides input to the City Manager for the preparation of the Recommended Budget, which is reviewed with the Mayor and Council in the spring of each year. The purpose of the Recommended Budget is to enable the community and the city council to comment on a balanced budget before tentative adoption. In addition to legal requirements set by State law and the City Charter, the Mayor and Council adopted Comprehensive Financial Policies in January 2011 as recommended by the Government Finance Officers Association (GFOA). These policies establish guidelines for the City’s overall fiscal planning and management. These principles are intended to foster and support the continued financial strength and stability of the City as reflected in its financial goals. Following these principles will enhance the City’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. It will also protect the Council’s policy-making ability by ensuring that important policy decisions are not controlled by financial problems or emergencies. The Comprehensive Financial Policies are available in their entirety on the City Finance Department’s website at http://www.tucsonaz.gov/finance Additional updates to the policies will be discussed by the Mayor and Council in the fall of 2012. Balanced Budget The city shall adopt a balanced budget so that expenditures approved for City purposes will not exceed the estimate of income expected from all sources, including available balances from prior years. This policy applies to expenditures and revenues within each fund such that each fund is individually balanced. Furthermore, one-time funding sources will only be used for one-time expenditures to avoid a future imbalance that would be caused by funding recurring expenditures with one-time revenues or balances from prior years. Per the adopted Policies, the City of Tucson should always adopt a legally balanced budget and should strive to adopt a structurally balanced budget while considering the long-term impact on the City’s financial health. In difficult budget times, the City should strive first to maintain balanced operating budgets and then to achieve a structurally balanced budget as quickly as possible. Operating Management Policies  Department directors are expected to manage their areas with the overall financial health of the City in mind and to look for effective and efficient ways to deliver quality services to our citizens while meeting the goals of the city council.  All personnel requests must be fully justified to show that they will either meet new program purposes or maintain or enhance service delivery.  Revenue projections will be based on historical trends by developing base lines for ongoing types of revenues. Conservative but realistic revenue projections will be prepared to assess the limits of budget appropriation.  User fees and charges, which are approved by the city council, will be periodically analyzed and updated to ensure sufficient cost recovery.  Development fees will be reviewed each year and adjusted if necessary.  Each department will create performance measurements to make sure the goals and objectives of the department are obtained in an efficient and effective manner.  Investments of cash funds will be maintained in accordance with the City Charter and State Statutes. B-1 FINANCIAL POLICIES and PRACTICES  The City will pursue outstanding collections through revenue collectors and perform audits on businesses to ensure compliance with the City Tax Code. Capital Management Policy The purpose of the Capital Improvement Program is to systematically plan, schedule, and finance capital projects to ensure cost-effectiveness as well as conformance to established policies.  The City will develop, maintain and revise when necessary a continuing Capital Improvement Program (CIP).  The CIP must include a list of proposed capital improvements with cost estimates, funding sources, time schedules for each improvement and estimated operating and maintenance costs.  The CIP will cover a five-year planning horizon, identifying infrastructure and facility projects along with the funding sources available for projected expenditures. Revenue Diversification The City cannot meet the growing demand for services without diversifying its revenue base. Although the State places certain restrictions on raising revenues, restrictions due to the City Charter can be lifted if approved by the voters. The City must continue in its efforts to expand revenues such as fees for services, and to remove limitations set by the City Charter where feasible. General Accounting Policies  The city complies with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements in accounting for and presenting financial information.  The modified accrual basis of accounting is used for all governmental fund types, while other fund types including enterprise funds comply with the full accrual basis of accounting.  An annual audit is performed by an independent public accounting firm. The audit opinion is included in the city’s Comprehensive Annual Financial Report (CAFR).  The City’s CAFR will be submitted to the Government Finance Officers Association (GFOA) Certification of Achievement for Excellence in Financial Reporting Program.  Financial systems will be maintained to monitor revenues and expenditures. Budgetary Policies The basis of budgeting is best described as a modified cash basis, because funds are budgeted in the year expended. As a result, revenues that may be received in a prior year are budgeted in the year that they will be expended. A good example is bond funds, which are sold and received in the fiscal year prior to the fiscal year that they are budgeted and expended.  The budget will be prepared using the best practices and procedures set out by the GFOA and the GASB.  The budget will be prepared in accordance with the policies and priorities of the Mayor and Council, including the City’s Comprehensive Financial Policies and approved strategic plan.  The budget will reflect the needs being met, services provided, resources used, and sources of funds.  Annually, the Mayor and Council is to adopt a balanced budget on or before the third Monday in June preceding the beginning of the fiscal year, which sets out that year’s revenues and appropriations for each program and item of expenditures.  The City will adopt a balanced budget without using non-recurring funding sources to defray recurring expenditures.  Consistent with the annual budget process, a five-year capital improvement program will be approved.  The adopted annual budget is the basis for the implementation, control, and management of that year’s programs and use of funds.  The City’s budget will be submitted to the GFOA Distinguished Budget Presentation Program. B-2 FINANCIAL POLICIES and PRACTICES Fund Balance Policy An important component of good fiscal practice for any organization is to have a policy on the amount of reserves to be maintained, the purposes for which their use is allowed, and the manner in which reserves are restored after use. Fund balance is an important indicator of the City’s financial position. Fund Balance is comprised of Non-spendable, Restricted, Committed, Assigned, or Unassigned components. This policy refers to unrestricted fund balance which would include the latter three fund balance components: Committed, Assigned, or Unassigned. The City of Tucson’s General Fund unrestricted fund balances will be maintained to provide the City with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing. This is needed to maintain the City’s creditworthiness and to adequately provide for economic and legislative uncertainties, cash flow needs and contingencies. Committed Fund Balance  Mayor and Council action is required to “commit” and “uncommit” funds for a specific purpose.  The City will maintain a stabilization fund or “rainy day fund” as a committed fund balance in the General Fund of no less than ten percent (10%) of General Fund revenues. The City is currently not in conformity with this goal but will strive to achieve it within five years.  The stabilization fund may only be used if specific action is taken by Mayor and Council after the unassigned/contingency fund balance is depleted and if the City Manager is able to demonstrate the magnitude of the unforeseen emergency and there are no reasonable budget adjustments available to continue to provide the essential services to the public.  In the event the stabilization fund must be used to provide for temporary funding, the City must restore to the minimum limit over a period not to exceed five fiscal years following the fiscal year in which the event occurred. If the depletion of the stabilization fund was a result of an ongoing economic downturn, the City’s goal is to restore the fund balance within five years of revenue stabilization. Assigned Fund Balance - The Chief Financial Officer/Finance Director will approve any assigned fund balance. Unassigned Fund Balance  A target of a minimum of seven percent (7%) of General Fund revenues will be “unassigned/contingency”, with the intention to provide additional stability to the General Fund recognizing the cyclical nature of the economy and the volatility of the major revenue sources of the City.  Funds in excess of the minimum targets will be retained in the unassigned General Fund balance and may be considered to supplement “pay as you go” capital outlay expenditures, or may be used to prepay existing City debt.  These funds may not be used to establish or support costs that are recurring in nature. Investment Policy The Tucson City Charter and State Statutes authorize the City to invest in obligations of the U.S. government, its agencies and instrumentalities, money market funds consisting of the above, repurchase agreements, bank certificates of deposit, commercial paper rated A-1/P-1, corporate bonds and notes rated AAA or AA, and the State of Arizona Local Government Investment Pool. Investment maturities are scheduled so that maturing principal and interest, plus ongoing, non-investment cash flow, is sufficient to cover projected payroll, operating, and capital expenses as these become payable. Funds available for the day-to-day operation of the City may be invested in authorized investments with a final maturity not exceeding three years from the date of the investment. Monies not related to the day-to-day operation of the City, such as bond proceeds, also may be invested for a maximum of three years with maturities based upon anticipated needs. B-3 FINANCIAL POLICIES and PRACTICES Comparison to the Basis of Accounting for the Comprehensive Annual Financial Report (CAFR)  The structure of City funds is generally the same in the budget and the CAFR. However, because the CAFR uses either a modified accrual or full accrual basis of accounting, there are differences in how revenues and expenses are treated in specific areas.  Where the General Fund contributes to a special revenue fund, those special revenue funds do not carry an unreserved fund balance because only the amount of General Fund required to cover expenses and obligations are transferred. This treatment is essentially the same in both the budget and the CAFR.  The budget matches revenues to expenditures in the year expensed for funds other than the General Fund. This may result in differences with the CAFR where a revenue may be received prior to the start of the fiscal year, such as is the case with bond funds and other financing, while the CAFR would report the proceeds in the year received.  The budget does not record expenditures such as depreciation that are accrued under Generally Accepted Accounting Principles. B-4 DEBT MANAGEMENT POLICY This policy is a component of the adopted Comprehensive Financial Policies. It has been developed to provide guidelines for the issuance of bonds and other forms of indebtedness to finance necessary land acquisitions, capital construction, equipment, and other items for the City and post-closing follow-up with respect to such financings. The debt policy is to be used in conjunction with the Adopted Budget, the Capital Improvement Program (CIP) and other financial policies as directed by Mayor and Council. It will assist the City in determining appropriate uses of debt financing, establish debt management goals, provide guidelines that will result in the lowest cost of borrowing for each transaction and assist the City in maintaining its current credit ratings, while assuming a prudent level of financial risk and preserving the City’s flexibility to finance future capital programs and requirements. The City of Tucson uses a variety of financing mechanisms to meet the long-term capital needs of the community. In determining an appropriate indebtedness program for the City, consideration is given to the following:        Operating and maintenance costs associated with the Capital Improvement Program Federal and state laws and regulations, Tucson City Charter, and the Tucson Code Current outstanding debt requirements Source of debt repayment consistent with the capital project being financed Life of the capital project is equal to or greater than the term of the financing Proposed debt will not cause extraordinary tax or fee increases Proposed debt will not result in limiting the City’s ability for future indebtedness In all cases, the City aggressively manages the debt program, with the assistance of a financial advisor and bond counsel. Restructuring, refinancing, and advance bond refunding are used to limit the City’s debt service costs and to provide maximum future borrowing flexibility. The City’s debt program includes the following financing mechanisms. General Obligation Bonds Bond proceeds are used to finance capital projects for police, fire, parks and recreation, drainage, and other purposes. State law limits the amount of general obligation bonds that may be outstanding to 20% of assessed valuation for utility, open space, public safety, and transportation purposes and 6% of assessed valuation for all other purposes. General obligation (GO) bonds are backed by the full-faith and credit of the City and are secured by secondary property tax. The Tucson City Charter currently sets an upper primary and secondary property tax limit of $1.75 per $100 of assessed valuation as a condition upon the City’s continuing ability to impose and collect transaction privilege taxes. Therefore, state laws notwithstanding, the City will not levy a combined primary and secondary property tax that exceeds $1.75. The City generally issues general obligation bonds with 20 - 30 year maturities. Street and Highway Revenue Bonds Bond proceeds are used to finance street improvement projects as defined by state law. State law limits the amount of bonds that can be sold. Prior fiscal year highway user revenue receipts, which are used to pay the bonds, must be equal to at least twice the highest annual debt service requirements for senior lien bonds and at least one and one-half times for junior lien bonds. Street and highway revenue bonds generally have a 20 year maturity. Water Revenue Bonds and Obligations Bond proceeds are used to finance capital improvements to the water system. By bond covenant, the City is limited to issuing bonds only if net revenues after operations are equal to at least 120% of the maximum future annual debt service requirement. To maintain a high credit rating and thus decrease borrowing costs, the City B-5 DEBT MANAGEMENT POLICY maintains 150% - 200% debt service coverage. Water revenue bonds and obligations are generally issued with 20 30 year maturities. Special Assessment Bonds Bond proceeds are used to finance improvement district projects. These bonds are payable by tax assessments against the benefiting property owners over a ten-year period. Water Infrastructure Finance Authority (WIFA) Loans In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the Water Infrastructure Finance Authority (WIFA). A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. Clean Renewable Energy Bonds In July, 2005, Congress passed the Energy Tax Incentives Act of 2005 (the “Act”). Among a number of other tax incentives, the Act permits state and local governments, cooperative electric companies, clean renewable energy bond lenders and Indian tribal governments to issue ‘clean renewable energy bonds’ (CREBs) to finance certain renewable energy and clean coal facilities. CREBs are a new form of tax credit bond in which interest on the bonds is paid in the form of federal tax credits by the United States government in lieu of interest paid by the issuer. CREBs, therefore, provide qualified issuers/qualified borrowers with the ability to borrow at a 0% interest rate. The federal tax benefit to the holder of a CREB is greater than the benefit derived from tax-exempt municipal bonds in that the tax credit derived from a CREB can be used to offset on a dollar-for-dollar basis. The City began issuing CREBs in Fiscal Year 2009 and will continue to use this financing mechanism to fund the purchase and installation of solar panels for use on city buildings. The bond principal is being repaid from the electricity savings and rebates from Tucson Electric Power. Non-Bond Debt: Lease Purchases, Certificates of Participation, and Installment Contract Debt These financing mechanisms are used when the projects involved are unsuitable for traditional bonding or a determination is made that alternative financing has advantages over bonding. The debt requirements for these financing mechanisms are payable from the City’s recurring revenues and are subject to annual appropriation by the Mayor and Council. To minimize borrowing costs, the City generally purchases financing insurance and pledges collateral towards the debt repayment. Maturities for these debts range from 1 - 20 years, depending upon the nature of the project being financed. B-6 DEBT MANAGEMENT POLICY SUMMARY OF OUTSTANDING INDEBTEDNESS As of July 1, 2012 Issue Type Principal Outstanding % of Total Governmental Activities: General Obligation Bonds Highway Revenue Bonds Certificates of Participation Special Assessment Debt Clean Renewable Energy Bonds Capital Leases $ 222,360,610 122,535,000 247,651,000 3,052,000 17,662,300 2,875,920 616,136,830 Business-type Activities: Water System Revenue Bonds Certificates of Participation Capital Leases 495,852,220 14,529,000 1,261,540 Total Indebtedness $ 19.72% 10.87% 21.96% 0.27% 1.57% 0.26% 54.63% 511,642,760 43.97% 1.29% 0.11% 45.37% 1,127,779,590 100.00% Bond Sales Forecast 2005 Bond Authorization Sales. In May 2005, the voters approved $142,000,000 of water revenue bonds for a five-year program of capital improvements to the water system. As of July 1, 2012, the City had sold $120,830,000 of that authorization. New bond authorization sales are not planned for Fiscal Year 2013. The Tucson Water Utility will instead issue water system revenue obligation bonds in the amount of $51,651,000 for the acquisition and construction of water system improvements. Repayment Impact of Bond Sales General Obligation Bond Debt Service. General obligation bond debt is paid off from the secondary property tax rate, which is determined each year by the levy required to meet the annual debt service divided by the City’s projected secondary assessed valuation. For Fiscal Year 2013, the required levy to cover outstanding bonds is estimated at $28,754,300, an increase of $3,208,484 from the levy for Fiscal Year 2012. The Fiscal Year 2013 secondary property rate is estimated at $0.8514 per $100 of assessed valuation, an increase of $0.1190 from the Fiscal Year 2012 actual rate of $0.7324. The actual rate for Fiscal Year 2013 may be higher or lower depending on the final secondary assessed valuation set by Pima County later this summer. Street and Highway Revenue Bond Debt Service. Street and highway revenue bonds are repaid from stateshared Highway User Revenue Fund receipts. $17,486,050. Repayment from this source in Fiscal Year 2013 will be Enterprise Funds Debt Service. Enterprise Fund revenue bonds and other long-term obligations are payable solely from fees, charges for services, or rents paid by users of the service provided. The repayment of general obligation bonds used for general government purposes and the repayment of street and highway revenue bonds is budgeted in Non-Departmental. The repayment of debt incurred by internal service and enterprise funds is budgeted in their respective departments. B-7 DEBT MANAGEMENT POLICY DEBT SERVICE BY SOURCE OF FUNDS PRINCIPAL AND INTEREST FY 2012 FY 2013 1 General Government Funds General Fund ParkWise Fund Highway User Revenue Fund General Obligation Bond Debt Fund Street and Highway Revenue Bond Debt Fund Miscellaneous Federal Grants Fund Special Assessments Fund Total General Government Funds $ Internal Service Funds2 Facilities Management Internal Service Fund General Service Fund Total Internal Service Funds Enterprise Funds2 Environmental Services Fund Tucson City Golf Fund Tucson Water Utility Fund Total Enterprise Funds Grand Total $ 1General 21,825,920 1,379,550 327,720 27,021,550 17,878,080 83,390 725,020 69,241,230 $ 21,830,330 1,432,700 170,750 28,056,290 17,486,050 -0578,550 69,554,670 5,140 2,022,550 2,027,690 2,580 1,890,320 1,892,900 1,365,300 164,720 42,544,070 44,074,090 1,247,670 206,720 46,688,970 48,143,360 115,343,010 $ 119,590,930 Government Funds debt service payments are budgeted in Non-Departmental, except for ParkWise where its debt service payments are budgeted in General Services. 2Internal Service and Enterprise Funds debt service payments are budgeted in their respective departments. B-8 LEGAL REQUIREMENTS The City’s budget is subject to requirements set by the State of Arizona's Constitution and statutes, and the Tucson City Charter. LEGAL REQUIREMENTS IMPOSED BY THE STATE Tucson, like all cities in the State of Arizona, is subject to numerous budgetary and related legal requirements. Article IX, Section 20(1) of the Arizona Constitution sets out limits on the City's legal budget capacity. In general, the Mayor and Council cannot authorize expenditures of local revenues in excess of the expenditure limitation determined annually by the State of Arizona's Economic Estimates Commission (EEC). This limitation is based on the City's actual expenditures incurred during Fiscal Year 1980, adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, certain highway user revenue funds, federal funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Each year the EEC recalculates expenditure limitations for population growth and inflation, using the federal Gross Domestic Product (GDP) index to account for inflationary increases. The City’s limitation amount for Fiscal Year 2013 includes two voter-approved increases to the expenditure base. In November 1981, the voters passed an $800,000 increase and in November 1987, the voters approved a $46.9 million permanent increase to the base limitation. Property Tax Levy Limitation The Arizona Constitution and Arizona Revised Statutes (ARS) specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy may be used only to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Primary Property Tax Levy: There is a strict limitation on how much the City can levy as a primary property tax. The primary property tax levy is limited to an increase of 2% over the previous year's maximum allowable primary levy, plus an increased dollar amount due to a net gain in property not taxed the previous year (ARS §42-17051). Even if the City does not adopt the maximum allowable levy from year to year, the 2% allowable increase will be based on the prior year's "maximum allowable levy.” The "net new property" factor is included in the calculation to take into account all new construction and any additional property added to a community due to annexations. The 2% increase applies to all taxable property. The Arizona State law allows cities and towns to include tort claim reimbursements in the primary tax levy. The property tax revenue represents a reimbursement to the City’s Self-Insurance Fund for the actual cost of liability claim judgments paid during the prior fiscal year. The City of Tucson includes this reimbursement in its primary property tax levy. Secondary Property Tax Levy: The secondary property tax allows the City to levy a property tax for the purpose of retiring the principal and paying interest on general obligation bonds. This levy is referred to as the "unlimited" levy because this property tax may be levied in an amount to make necessary interest payments on, and for the retirement of, general obligation bonds issued by the City. Not only is the dollar amount of the secondary property tax levy "unlimited," the actual full cash value of property that is used in determining the tax rate can be adjusted by changes in market value without a cap (Article IX, Section 18 and 19, Arizona Constitution). Unlike the primary tax system, which uses a controlled assessment system to determine the tax rate, state laws allow the City to levy the amount of secondary property tax necessary to pay off its general obligation bonds. B-9 LEGAL REQUIREMENTS Budget Adoption State law (ARS §42-17101) requires that on or before the third Monday in July of each fiscal year, the Mayor and Council must adopt a tentative budget. Once this tentative budget has been adopted, the expenditures may not be increased upon final adoption. In effect, with the adoption of the tentative budget, the council has set its maximum "limits" for expenditure, but these limits may be reduced upon final adoption. Once the tentative budget has been adopted, it must be published once a week for at least two consecutive weeks. The tentative budget must be fully itemized in accordance with forms supplied by the auditor general and included in the council meeting minutes. State law (ARS §42-17104, §42-17105) specifies that the city or town council must adopt the final budget for the fiscal year by roll call vote at a special meeting called for that purpose. The adopted budget then becomes the amount proposed for expenditure in the upcoming fiscal year and shall not exceed the total amount proposed for expenditure in the published estimates (ARS §42-17106). Once adopted, no expenditures shall be made for a purpose not included in the budget, and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the city has at any time received, or has on hand, funds or revenue in excess of those required to meet expenditures incurred under the budget. Federal and bond funds are not subject to this requirement. Adoption of Tax Levy State law (ARS §42-17107) governing truth in taxation notice and hearing requires that on or before February 10, the county assessor shall transmit to the city an estimate of the total net assessed valuation of the city, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the city. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the city in the preceding year, the governing body shall publish a notice of tax increase. The truth in taxation hearing must be held prior to the adoption of the property tax levy. The tax levy for the city must be adopted on or before the third Monday in August (ARS §42-17151). The tax levy must be specified in an ordinance adopted by the Mayor and Council. The levy is for both the primary and secondary tax. Budget Revisions ARS §42-17106 requires that no expenditures be made for a purpose not included in the adopted budget in any fiscal year in excess of the amount specified for each purpose in the budget. The City of Tucson in its annual Budget Adoption Resolution defines “purpose” as a series of departments and offices organized into the following six program categories: 1) Elected and Official 2) Public Safety/Neighborhood Services 3) Operations and Development 4) Support Services 5) Non-Departmental 6) Fiduciary Funds The departments within a given program category are held accountable for their budget. Each department and the Office of Budget and Internal Audit continuously monitor expenditures. If budget changes are needed, city departments prepare budget change requests that identify the areas to be increased and decreased. The budget office approves these budget change requests; under special circumstances the City Manager or his designee also approves the change requests. If there are major policy or program implications associated with a change, the City Manager may submit it to the Mayor and Council for approval. Once approved, the revised appropriation is entered into the City’s financial management system. B-10 LEGAL REQUIREMENTS ARS §42-17106 permits the Mayor and Council, on the affirmation of a majority of the members at a duly noticed public meeting, to authorize the transfer of funds between program categories if the funds are available so long as the transfer does not violate the state set spending limitations. LEGAL REQUIREMENTS IMPOSED BY THE CITY CHARTER Legal requirements of the Tucson City Charter related to limiting property taxes and scheduling of budget adoption are more restrictive than state law. Property Tax Levy Limitation Chapter IV, Section 2 of the Tucson Charter sets an upper property tax limit of $1.75 per $100 assessed value. Therefore, state laws notwithstanding, the City cannot levy a combined primary and secondary property tax that exceeds $1.75. Fiscal Year The fiscal year of the City begins the first day of July of each year. (Tucson City Charter, Chapter XIII, Section 1) Submission of the Recommended Budget The City Charter requires that the City Manager prepare a written estimate of the funds required to conduct the business and affairs of the City for the next fiscal year. This estimate, which is the recommended budget, is due on or before the first Monday in May of each year, or on such date in each year as shall be fixed by the Mayor and Council. (Tucson City Charter, Chapter XIII, Section 3) Budget Approval On or before the first Monday in June of each year, or on such date in each year as shall be fixed by the Mayor and Council, the City Manager is required to submit to the Mayor and Council an estimate of the probable expenditures for the coming fiscal year, stating the amount in detail required to meet all expenditures necessary for city purposes, including interest and sinking funds, and outstanding indebtedness. Also required is an estimate of the amount of income expected from all sources and the probable amount required to be raised by taxation to cover expenditures, interest, and sinking funds. (Tucson City Charter, Chapter XIII, Section 4) Budget Publication and Hearings The budget has to be prepared in detail sufficient to show the aggregate sum and the specific items allowed for each and every purpose. The budget and a notice that the Mayor and Council will meet for the purpose of making tax levies must be published in the official newspaper of the city once a week for at least two consecutive weeks following the tentative adoption of such budget. (Tucson City Charter, Chapter XIII, Section 5) Adoption of the Budget and Tax Levy Under Chapter XIII, Section 13 of the City Charter, any unexpended funds held at the conclusion of the fiscal year, other than funds needed to pay bond indebtedness, are no longer available for expenditure and must be credited against amounts to be raised by taxation in the succeeding fiscal year. If a budget is adopted after the beginning of the fiscal year, Chapter XIII, Section 13 may bar the expenditure of any money until a budget is in place. The implications of Chapter XIII, Section 13 are two-fold. First, any nonbond related expenditure authority terminates on June 30. Second, since the clear implication of this section is that an adopted budget is necessary to provide expenditure authority, if a budget is not in place on July 1 the City cannot expend funds. To avoid any possible implications of not having a budget in place before the beginning of the fiscal year, it is advised that the Mayor and Council adopt a final budget on or before June 30. B-11 LEGAL REQUIREMENTS The Mayor and Council are required to hold a public hearing at least one week prior to the day on which tax levies are made, so that taxpayers may be heard in favor of or against any proposed tax levy. After the hearing has been concluded, the Mayor and Council adopt the budget as finally determined upon. All taxes are to be levied or voted upon in specific sums and cannot exceed the sum specified in the published estimate. (Tucson City Charter, Chapter XIII, Section 6, and Ordinance Number 1142, effective 6-23-48) City Ordinance Setting the Property Tax Rate On the day set for making tax levies, and not later than the third Monday in August, the Mayor and Council must meet and adopt an ordinance that levies upon assessed valuation of property within the city a rate of taxation sufficient to raise the amounts estimated to be required in the annual budget. (Tucson City Charter, Chapter XIII, Section 7, and Ordinance Number 1142, effective 6-23-48) B-12 STATEMENT REQUIRED BY ARIZONA REVISED STATUTES §42-17102 RELATIVE TO PROPERTY TAXATION PRIMARY AND SECONDARY TAX LEVIES FISCAL YEARS 2012 AND 2013 Adopted FY 2012 Levy Property Tax Primary Secondary Total Actual FY 2012 Levy $ 14,707,820 $ 25,721,550 14,707,820 $ 25,545,816 12,619,250 28,754,300 $ 40,429,370 $ 40,253,636 $ 41,373,550 Actual FY 2012 Rate Property Tax Primary Secondary 1 2 3 FY 2013 Maximum Levy Amount FY 2013 Involuntary Tort Levy Amount 1 $ 1,051,650 -0- $ 1,051,650 Amount Rate Increase/ (Decrease) Estimated FY 2013 Rate 3 FY 2013 Total Levy Amount 2 Amount of Levy Increase/ (Decrease) Percentage Levy Increase/ (Decrease) $ 13,670,900 28,754,300 $ (1,036,920) 3,208,484 (7.1%) 12.6% $ 42,425,200 $ 2,171,564 5.4% Percentage Rate Increase/ (Decrease) $ 0.4297 $ 0.7324 0.4125 0.8514 $ (0.0172) 0.1190 (4.0%) 16% Total $ 1.1621 $ 1.2639 $ 0.1018 8.8% The primary property tax levy is limited to an increase of two percent over the previous year's maximum allowable primary levy plus an increased dollar amount due to a net gain in property not taxed in the previous year, such as new construction and annexed property. The primary property tax levy is shown at the estimated maximum amount. The actual maximum amount may be less. Increase to the levy rate as reimbursement for Fiscal Year 2011 tort claim payments. Both rates may differ depending on the final actual assessed valuation for the respective purposes. B-13 ADOPTED BY THE MAYOR AND COUNCIL _______June 5, 2012_____ RESOLUTION NO. 21890 RELATING TO FINANCE; FINALLY DETERMINING AND ADOPTING ESTIMATES OF PROPOSED EXPENDITURES BY THE CITY OF TUCSON FOR THE FISCAL YEAR BEGINNING JULY 1, 2012 AND ENDING JUNE 30, 2013, DECLARING THAT TOGETHER SAID EXPENDITURES SHALL CONSTITUTE THE BUDGET OF THE CITY OF TUCSON FOR SUCH FISCAL YEAR AND DECLARING THAT THE 5 YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) HAS BEEN APPROVED WITH THE FIRST YEAR OF THE CIP BEING ADOPTED AS PART OF THE AFOREMENTIONED BUDGET. WHEREAS, pursuant to the provisions of the laws of the State of Arizona, and the Charter and Ordinances of the City of Tucson, the Mayor and Council are required to adopt an annual budget; and WHEREAS, the Mayor and Council have prepared and filed with the City Clerk a proposed budget for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013, which was tentatively adopted on May 15, 2012 and consists of estimates of the amounts of money required to meet the public expenses for that year, an estimate of expected revenues from sources other than direct taxation and the amount needed to be raised by taxation upon real and personal property; and WHEREAS, due notice has been given by the City Clerk that this tentative budget with supplementary schedules and details is on file and open to inspection by anyone interested; and WHEREAS, publication of the estimates has been made and the public hearing at which any taxpayer could appear and be heard in favor of or against any proposed expenditure or tax levy has been duly held, and the Mayor and Council are now {A0045347.DOC/} B-14 convened in special meeting to finally determine and adopt estimates of proposed expenditures for the various purposes set forth in the published proposal, all as required by law; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TUCSON, ARIZONA, AS FOLLOWS: SECTION 1. The Mayor and Council have finally determined the estimates of revenue and expenditures, as set forth in Schedules A, B, C, D, E, and F attached and incorporated herein by this reference, which will be required of the City of Tucson for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013, and such finally determined estimates are hereby adopted as the budget of the City of Tucson for said fiscal year. SECTION 2. The Purposes of Expenditure and the amount finally determined upon for each purpose, as set forth in this section, are necessary for the conduct of the business of the government of the City of Tucson, and such amounts and purposes shall constitute the adopted Expenditure Plan for the City for the 2013 Fiscal Year: Purpose of Expenditure Final 2013 Budget Elected and Official Public Safety/Neighborhood Services Operations and Development Support Services Non-Departmental Fiduciary Funds $ TOTAL SECTION 3. 24,942,090 416,619,970 657,585,890 50,240,520 96,694,190 68,177,960 $ 1,314,260,620 That the Purposes of Expenditure and the amount finally determined upon for each purpose as set forth in this section constitutes the portion of the adopted budget of the City for the 2013 Fiscal Year which is subject to the State Budget Law: {A0045347.DOC/} B-15 B-16 Schedule A to Resolution No. 21890 City of Tucson Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2013 FUND 1. General Fund ADOPTED BUDGETED ACTUAL EXPENDITURES EXPENDITURES / / EXPENSES* EXPENSES ** 2012 2012 $ 2. Special Revenue Funds 370,812,120 $ 469,368,540 372,900,440 295,340,250 3. Debt Service Funds Available 4. Less: Amounts for Future Debt Retirement 45,624,650 5. Total Debt Service Funds 45,624,650 45,624,650 2,466,060 639,520 $ 96,229,100 2,001,980 359,290,600 Secondary: 28,754,300 INTERFUND TRANSFERS 2013 IN $ $ 43,833,580 45,666,480 7,781,090 12,265,000 12,265,000 1,832,900 -0- 6. Capital Projects Funds 7. Permanent Funds 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement N/A N/A 287,872,610 269,684,960 2,001,980 287,872,610 11. Internal Service Funds 12. Fiduciary Funds $ 269,684,960 28,754,300 7,781,090 12,265,000 12,265,000 1,832,900 1,185,300 -0- N/A 768,429,460 304,659,220 456,669,240 $ 394,159,760 501,186,180 425,819,480 36,704,470 34,070,890 36,704,470 34,070,890 1,185,300 1,185,300 N/A 1,073,088,680 299,305,720 -0- 768,429,460 304,659,220 79,639,290 71,573,970 73,572,600 71,400,370 575,846,440 1,127,164,160 $ 1,498,067,880 $ $ N/A Primary: (10,585,910) 1,051,650 1,329,355,870 TOTAL FINANCIAL BUDGETED RESOURCES EXPENDITURES/ AVAILABLE EXPENSES 2013 2013 -0- -0- 10. Total Enterprise Funds 13. TOTAL ALL FUNDS 45,624,650 ESTIMATED REVENUES PROPERTY OTHER THAN OTHER FINANCING PROPERTY TAX 2013 TAXES REVENUES SOURCES 2013 2013 Primary: 66,146,810 $ 12,619,250 $ 421,736,760 $ 9,416,000 $ 9,416,000 FUND BALANCE/ NET ASSETS*** July 1, 2012** $ 42,425,200 1,073,088,680 299,305,720 65,722,520 56,188,260 69,860,510 59,284,000 635,130,440 68,177,960 $ 1,219,659,490 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter-approved alternative expenditure limitation $ 21,681,000 $ 21,681,000 2012 $ 1,329,355,870 2013 $ 1,292,579,620 1,329,355,870 702,532,680 $ 626,823,190 $ 632,631,190 1,292,579,620 653,225,130 $ 639,354,490 $ 650,408,940 $ 45,666,480 $ 45,666,480 * Includes Expenditure/Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). B-17 $ 2,125,022,130 $ 1,292,579,620 Schedule B to Resolution No. 21890 City of Tucson Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 2012 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ 2013 14,707,820 $ 13,670,900 14,707,820 $ 13,670,900 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes 25,721,550 C. Total property tax levy amounts $ 40,429,370 $ 14,707,820 $ 14,707,820 $ 25,721,550 $ 25,721,550 $ 40,429,370 28,754,300 $ 42,425,200 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 0.4297 0.7324 1.1621 0.4125 0.8514 1.2639 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating no special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. B-18 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES ACTUAL REVENUES* 2012 ESTIMATED REVENUES 2013 GENERAL FUND Local taxes Business Privilege Tax Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Government Property Lease Excise Tax $ 169,320,000 23,127,000 6,060,000 8,585,000 3,131,000 750,000 200,000 125,000 3,500 $ 173,000,000 23,600,000 6,000,000 9,200,000 3,600,000 750,000 400,000 40,000 3,500 $ 178,400,000 24,600,000 6,200,000 9,200,000 3,800,000 800,000 400,000 40,000 3,500 Licenses and permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fee Sign Regulation Fee Litter Assessment Fee Miscellaneous Licenses and Permits 13,018,900 5,384,000 1,938,000 1,000,000 923,300 316,620 174,000 15,310 13,402,130 5,384,000 1,600,000 50,000 913,870 412,500 108,880 26,020 13,356,100 3,634,000 1,600,000 1,000,000 909,900 354,600 200,000 26,020 Intergovernmental State Shared Income Tax State Shared Sales Tax State Shared Auto Lieu Tax Dispatch Services Law Enforcement Training State Telecommunications 911 Excise Tax Tri-Band Multi-Agency Agreements 43,899,990 38,800,000 19,400,000 1,053,890 180,130 40,000 18,010 43,899,990 41,000,000 18,300,000 1,036,750 180,130 27,240 18,000 53,100,000 42,200,000 18,700,000 969,540 247,300 40,000 -0- Charges for services Administration Charge to Enterprise Funds City Attorney General Government General Services Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Transportation Tucson Fire Tucson Police 11,878,730 13,050 123,320 400 93,900 232,800 5,577,320 6,333,070 54,200 2,850 12,167,550 4,704,000 11,878,730 5,000 190,630 120 169,300 276,370 5,326,140 8,393,580 132,990 -012,234,490 4,163,850 10,123,390 5,000 173,600 -0166,500 228,000 5,885,540 7,508,200 132,990 -012,234,490 4,774,320 Fines and forfeits City Attorney City Court Finance General Government Housing and Community Development Planning and Development Services Transportation Tucson Fire Tucson Police 835,000 3,104,520 6,030 20,000 -0-05,250 6,000 11,490,500 590,000 2,077,390 8,000 1,200 4,590 890 -06,000 11,408,620 512,890 2,169,410 8,000 2,000 4,000 1,000 -06,000 11,348,200 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-19 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES Use of Money and Property Rentals and Leases Interest Earnings $ In-lieu property taxes Tucson Water Utility Other Agencies Pima Animal Care Fees University of Arizona Fire Service Contributions General Government Housing and Community Development Parks and Recreation Tucson Police Miscellaneous Sale of Property Miscellaneous Revenues Opens Space Contributions Recovered Expenditures 329,350 546,980 ACTUAL REVENUES* 2012 $ 463,810 288,820 ESTIMATED REVENUES 2013 $ 426,640 288,670 1,600,000 1,600,000 1,600,000 980,000 126,220 1,135,410 134,420 1,100,000 134,420 1,103,810 70,000 356,400 833,800 1,103,810 78,880 414,000 706,030 1,153,570 70,000 359,500 740,000 121,010 577,000 12,000 103,350 173,550 718,910 5,400 44,670 118,070 636,000 -045,400 Total General Fund $ 400,872,060 $ 406,688,610 $ 421,736,760 Mass Transit Fund Fare Box Revenue $ Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenue Federal Transit Grants Local Transit Assistance Fund Total Mass Transit Fund $ 6,126,800 5,679,500 -0205,000 5,870,000 4,509,170 775,900 160,000 -0338,000 81,178,800 -0104,843,170 $ 6,849,760 6,346,940 45,000 205,000 5,343,000 4,516,330 637,000 225,000 50,000 705,000 81,178,800 436,000 106,537,830 $ 7,695,000 6,825,800 -0315,300 6,556,000 4,303,400 714,100 120,000 -0338,000 81,039,200 -0107,906,800 Tucson Convention Center Fund Room and Space Rental $ Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues Total Tucson Convention Center Fund $ 1,250,000 140,000 875,000 350,000 30,000 125,000 260,000 200,000 135,000 40,000 50,000 -03,455,000 $ 1,225,000 130,000 850,000 325,000 20,000 130,000 230,000 195,000 136,000 -050,000 43,500 3,334,500 $ SPECIAL REVENUE FUNDS $ $ $ $ 1,275,000 140,000 850,000 340,000 27,000 140,000 240,000 200,000 140,000 55,000 50,000 -03,457,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-20 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES Highway User Revenue Fund State Shared HURF $ Permits and Inspection Fees Temporary Work Zone Traffic Control Rents and Leases Proceeds from Sale of Capital Assets Total Highway User Revenue Fund $ ACTUAL REVENUES* 2012 30,625,850 278,000 200,000 291,280 2,000,000 33,395,130 $ $ Total ParkWise Fund $ 887,250 2,138,500 16,500 -0873,430 393,190 104,030 500 4,413,400 Capital Improvement Fund Intergovernmental Agreements $ Certificates of Participation Total Capital Improvement Fund $ 18,727,050 29,400,500 48,127,550 $ Civic Contribution Fund Housing and Community Development $ Parks and Recreation Transportation Tucson Convention Center Tucson Fire Tucson Police Interest Earnings Total Civic Contribution Fund $ -0205,100 -015,400 50,000 -03,500 274,000 $ Community Development Block Grant Fund Community Development Block Grant $ Program Income El Portal Income Total Community Development Block Grant Fund $ 11,747,150 1,420 120,000 11,868,570 $ Development Fee Fund Development Fees for Police $ Development Fees for Fire Development Fees for Transportation Development Fees to Parks Development Fees for General Services Interest Earnings Total Development Fee Fund $ 500,000 250,000 2,543,600 600,000 275,000 95,000 4,263,600 $ Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants $ Lead Hazard Control Grants Program Income Total Miscellaneous Housing Grant Fund $ 3,513,470 1,090,800 813,870 5,418,140 $ ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues $ $ $ $ $ $ $ $ ESTIMATED REVENUES 2013 30,625,850 278,000 200,000 229,900 49,890 31,383,640 $ 788,420 1,754,380 24,390 60,000 898,720 380,820 104,030 500 4,011,260 $ 8,798,070 6,307,440 15,105,510 $ 11,600 101,900 200 5,000 3,200 6,300 3,860 132,060 $ 13,467,710 140,000 120,000 13,727,710 $ 482,700 265,100 2,630,500 625,000 280,700 74,000 4,358,000 $ 4,504,000 48,950 777,110 5,330,060 $ $ $ $ 33,696,950 278,000 200,000 291,280 100,000 34,566,230 848,930 1,869,930 25,000 60,000 930,000 290,270 104,030 500 4,128,660 16,088,900 10,963,000 27,051,900 -0251,210 -05,000 20,000 32,170 8,000 316,380 $ $ $ $ 10,073,510 520,000 -010,593,510 510,000 255,000 2,594,500 612,000 -080,000 4,051,500 3,062,800 826,670 760,950 4,650,420 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-21 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES Public Housing Section 8 Fund Federal Public Housing Section 8 Grant $ Program Income Interest Earnings Total Public Housing Section 8 Fund $ ACTUAL REVENUES* 2012 37,842,020 28,310 6,290 37,876,620 $ $ 6,059,790 230,000 $ 6,137,460 426,960 5,471,830 $ 6,289,790 $ 6,564,420 Other Federal Grants Fund City Attorney $ City Manager General Government General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Fire Tucson Police Total Other Federal Grants Fund $ 433,310 3,450,000 -01,196,620 230,840 300,000 698,210 12,567,250 1,800,940 13,252,470 33,929,640 $ 332,170 1,800,000 -0151,860 128,160 -0479,040 5,643,150 898,870 9,761,140 19,194,390 $ 352,760 2,272,470 900,000 -0116,430 -0672,580 7,504,600 3,686,940 13,148,930 28,654,710 Non-Federal Grants Fund City Attorney $ City Clerk City Manager General Services Housing and Community Development Information Technology Parks and Recreation Tucson Fire Tucson Police Total Non-Federal Grants Fund $ 149,310 10,000 150,000 530,830 3,878,280 94,870 964,350 1,050,000 1,589,760 8,417,400 $ $ $ 80,200 10,000 -0-03,575,900 -060,810 -0928,260 4,655,170 $ 141,200 -0-0-0333,610 -0521,900 164,000 1,384,710 2,545,420 Regional Transportation Authority Fund Regional Transportation Authority $ Total Regional Transportation Authority Fund $ 117,733,800 117,733,800 $ $ 82,692,400 82,692,400 $ $ 86,721,950 86,721,950 Total Special Revenue Funds $ 418,998,860 $ 334,628,940 $ 359,290,600 DEBT SERVICE FUNDS Street and Highway Bond and Interest Fund State Shared - HURF $ Interest Earnings Total Street and Highway Bond and Interest Fund $ 6,480,240 -06,480,240 $ 6,185,000 9,640 6,194,640 $ 7,361,140 -07,361,140 Special Assessment Bond and Interest Fund Special Assessment Collections $ Interest Earnings Miscellaneous Revenues Total Special Assessment Bond and Interest Fund $ 330,730 9,400 4,000 344,130 $ $ $ 429,360 4,850 4,150 438,360 $ 408,710 5,800 5,440 419,950 Total Debt Service Funds $ 6,824,370 $ 6,633,000 $ 7,781,090 HOME Investment Partnerships Program Fund HOME Funds Program Income Total HOME Investment Partnerships Program Fund 37,349,130 31,500 7,000 37,387,630 $ $ 5,241,830 230,000 $ ESTIMATED REVENUES 2013 $ $ $ $ $ $ 38,068,200 6,500 7,000 38,081,700 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-22 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES ACTUAL REVENUES* 2012 CAPITAL PROJECTS FUNDS 2000 General Obligation Fund General Obligation Bond Proceeds $ Interest Earnings Total 2000 General Obligation Fund $ 2,466,060 -02,466,060 $ Total Capital Projects Funds $ ESTIMATED REVENUES 2013 $ $ 302,700 6,260 308,960 $ 1,176,600 8,700 1,185,300 2,466,060 $ 308,960 $ 1,185,300 $ Total Permanent Funds $ -0-0- $ $ -0-0- $ $ -0-0- ENTERPRISE FUNDS Tucson Water Utility Potable Water Sales $ Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fee Fire Sprinkler Fee Connection Fees Service Charges Development Plan Review/Inspection Fees Billing Services Miscellaneous Revenues Tucson Airport Remediation Project Water System Equity Fees CAP Water Resource Fees Miscellaneous Grants Sale of Capital Assets Interest Earnings Water Utility Revenue Bond Proceeds Water System Obligation Bond Proceeds Total Tucson Water Utility $ 132,045,220 10,954,000 2,129,140 2,981,000 1,279,640 1,727,000 3,077,000 608,000 3,125,000 1,591,000 1,692,000 3,061,000 361,000 925,430 180,000 94,000 18,954,000 38,089,000 222,873,430 $ 131,038,000 10,869,000 2,112,770 2,870,000 1,269,640 615,000 2,857,000 540,000 3,125,000 1,018,000 1,480,600 2,791,000 361,000 865,000 50,000 84,000 -043,039,000 204,985,010 $ 138,780,400 11,634,000 2,235,700 2,871,000 1,345,900 617,000 3,087,000 575,000 3,156,000 1,200,000 1,445,000 2,324,000 347,000 865,000 50,000 20,000 8,614,000 51,651,000 230,818,000 Environmental Services Fund Residential Refuse Services $ Commercial Refuse Services Landfill Services Charges Remediation Ground Fee Self Haul Fee Refuse Penalties Recycling Household Hazardous Waste Federal Grants State and Local Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues General Obligation Bond Proceeds Certificates of Participation Proceeds Total Environmental Services Fund $ 28,050,000 8,915,000 4,530,000 3,500,000 1,400,000 200,000 1,000,000 140,000 404,200 270,930 300,000 14,000 -0139,670 1,386,200 377,000 50,627,000 $ 27,256,750 8,857,480 6,085,710 2,160,150 905,600 206,460 1,261,340 93,250 58,520 352,800 337,930 44,200 17,650 85,650 287,380 427,300 48,438,170 $ PERMANENT FUNDS None $ $ $ $ 28,207,480 8,173,070 5,505,650 3,400,000 1,174,000 211,180 850,000 140,000 -0402,000 500,000 50 17,000 350,000 630,000 3,200,000 52,760,430 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-23 Schedule C to Resolution No. 21890 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED REVENUES 2012 SOURCE OF REVENUES ACTUAL REVENUES* 2012 Tucson Golf Course Fund El Rio $ Randolph Fred Enke Silverbell Other Revenues Total Tucson Golf Course Fund $ 938,230 3,540,390 1,288,260 1,346,870 23,000 7,136,750 $ Public Housing Fund Federal Grants $ Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Interest Revenue Other Revenues Total Public Housing Fund $ 6,626,660 2,330,050 3,939,670 443,540 754,520 -0106,000 14,200,440 $ Total Enterprise Funds $ ESTIMATED REVENUES 2013 814,880 2,671,940 998,110 1,074,650 93,620 5,653,200 $ $ $ 6,619,360 2,402,290 3,795,440 416,540 754,520 790 -013,988,940 $ 6,870,940 2,660,350 3,379,560 548,340 856,280 -0180,000 14,495,470 294,837,620 $ 273,065,320 $ 304,659,220 Fleet Services Internal Service Fund Interdepartmental Charges $ Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Total Fleet Services Internal Service Fund $ 25,533,310 5,000 140,000 97,000 25,775,310 $ 24,488,380 6,950 50,000 203,000 24,748,330 $ 25,752,480 -026,400 48,000 25,826,880 General Services Internal Service Fund Interdepartmental Charges $ Non-Grant Contributions Miscellaneous Revenues Clean Renewable Energy Bond Proceeds Total General Services Internal Service Fund $ 19,654,180 522,780 30,000 10,526,300 30,733,260 $ 18,556,330 522,780 15,000 14,434,950 33,529,060 $ Self Insurance Internal Service Fund Interdepartmental Charges $ Interest Revenue Proceeds from Lawsuit Settlement Total Self Insurance Internal Service Fund $ 20,518,700 -02,460,630 22,979,330 $ $ $ 19,473,630 92,000 -019,565,630 $ 18,416,330 90,000 2,460,630 20,966,960 Total Internal Service Funds $ 79,487,900 $ 77,843,020 $ 65,722,520 Tucson Supplemental Retirement System Employer Contributions $ Employee Contributions Portfolio Earnings Transfers from Other Systems Miscellaneous Revenues Total Tucson Supplemental Retirement System $ 30,000,000 9,000,000 11,634,000 500,000 35,000 51,169,000 $ $ $ 27,185,000 8,200,000 12,050,000 50,000 50,000 47,535,000 $ 38,800,000 8,300,000 12,134,000 50,000 -059,284,000 Total Fiduciary Funds $ 51,169,000 $ 47,535,000 $ 59,284,000 TOTAL ALL FUNDS $ 1,254,655,870 $ 1,146,702,850 $ 1,219,659,490 $ $ 900,540 3,149,920 1,227,760 1,279,100 28,000 6,585,320 INTERNAL SERVICE FUNDS $ $ $ $ 18,536,260 387,420 5,000 -018,928,680 FIDUCIARY FUNDS * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. B-24 Schedule D to Resolution No. 21890 City of Tucson Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2013 FUND GENERAL FUND Refunding of Certificates of Participation $ Transfer to Mass Transit Fund Transfer to Tucson Convention Center Total General Fund $ SPECIAL REVENUE FUNDS Transfer from General Fund $ Transfer from Street and Highway Bond and Interest Fund Total Special Revenue Funds $ OTHER FINANCING 2013 SOURCES 9,416,000 9,416,000 $ $ INTERFUND TRANSFERS 2013 IN 9,416,000 9,416,000 $ $ $ $ -0- $ $ 43,833,580 1,832,900 $ 45,666,480 $ 40,430,790 3,402,790 43,833,580 -0- $ -0- $ 12,265,000 $ 12,265,000 $ 12,265,000 $ 12,265,000 $ -0- $ 1,832,900 1,832,900 CAPITAL PROJECTS FUNDS None $ Total Capital Projects Funds $ -0- $ $ -0- $ $ -0- $ $ -0- PERMANENT FUNDS None $ Total Permanent Funds $ -0- $ $ -0- $ $ -0- $ $ -0- ENTERPRISE FUNDS None $ Total Enterprise Funds $ -0- $ $ -0- $ $ -0- $ $ -0- INTERNAL SERVICE FUNDS None $ Total Internal Service Funds $ -0- $ $ -0- $ $ -0- $ $ -0- TOTAL ALL FUNDS $ 21,681,000 $ 21,681,000 $ 45,666,480 $ 45,666,480 DEBT SERVICE FUNDS Refunding of Streets and Highway Bonds $ Transfer to HURF Fund Total Debt Service Funds $ B-25 -0- $ Schedule E to Resolution No. 21890 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2013 FUND/DEPARTMENT GENERAL FUND Mayor and Council $ Budget and Internal Audit City Attorney City Clerk City Court City Manager Finance General Services Housing and Community Development Human Resources Information Technology Office of Equal Opportunity Parks and Recreation Planning and Development Services Procurement Public Defender Transportation Tucson Fire Tucson Police Non-Departmental Total General Fund $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 2,663,570 1,416,390 7,900,950 4,230,110 11,655,890 6,762,520 7,778,620 7,962,650 6,403,960 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 $ ACTUAL EXPENDITURES/ EXPENSES* 2012 $ (5,654,990) 2,630,080 1,351,360 7,426,370 3,987,060 9,825,800 6,785,380 7,786,900 2,853,440 6,286,880 BUDGETED EXPENDITURES/ EXPENSES 2013 $ 2,843,180 1,478,420 8,525,540 3,394,540 11,306,630 7,412,400 8,361,130 2,931,220 6,722,740 1,766,520 16,254,510 823,250 38,809,240 7,583,500 1,754,760 15,878,630 820,600 38,015,800 7,161,830 2,021,700 18,660,810 782,510 39,931,460 7,568,640 3,278,660 2,797,640 1,174,780 72,193,670 135,105,880 34,249,810 370,812,120 3,268,440 2,725,850 1,170,160 77,619,600 133,125,420 42,426,080 372,900,440 3,357,450 3,086,390 7,142,550 83,845,450 140,536,270 34,250,730 394,159,760 5,654,990 $ -0- SPECIAL REVENUE FUNDS City Attorney $ City Clerk City Court City Manager General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Convention Center Tucson Fire Tucson Police Non-Departmental Total Special Revenue Funds $ 394,870 15,834,610 324,147,820 6,819,060 2,900,940 28,220,610 8,185,020 469,368,540 $ -0- DEBT SERVICE FUNDS Non-Departmental $ Total Debt Service Funds $ 45,624,650 45,624,650 $ $ -0- 590,960 10,000 790,000 3,600,000 13,471,900 64,402,750 $ $ $ (1,400,000) 412,370 -0316,200 1,800,000 11,207,260 63,559,900 $ $ 493,960 -0715,400 2,272,470 11,522,410 60,615,090 $ -010,647,750 179,214,860 5,373,910 905,140 15,467,840 6,435,020 295,340,250 $ -013,647,450 298,880,230 6,557,760 12,320,540 14,565,810 4,228,360 425,819,480 $ $ 45,624,650 45,624,650 $ $ 34,070,890 34,070,890 1,400,000 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-26 Schedule E to Resolution No. 21890 CITY OF TUCSON Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2013 FUND/DEPARTMENT CAPITAL PROJECTS FUNDS Parks and Recreation $ Transportation Tucson Fire Total Capital Projects Funds $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 554,060 1,712,000 200,000 2,466,060 $ 51,476,220 14,200,440 $ 7,136,750 215,059,200 287,872,610 INTERNAL SERVICE FUNDS Finance $ General Services Human Resources Transportation Tucson Fire Non-Departmental Total Internal Service Funds $ 9,534,550 58,579,130 7,938,800 670,000 451,040 2,465,770 79,639,290 $ 73,572,600 $ 73,572,600 $ 1,329,355,870 $ FIDUCIARY FUNDS Tucson Supplemental $ Retirement System Total Fiduciary Funds $ TOTAL ALL FUNDS $ $ $ ENTERPRISE FUNDS Environmental Services $ Housing and Community Development Tucson City Golf Tucson Water Utility Total Enterprise Funds $ ACTUAL EXPENDITURES/ EXPENSES* 2012 -0- $ $ $ -0- $ $ $ BUDGETED EXPENDITURES/ EXPENSES 2013 -0505,200 134,320 639,520 $ 47,124,490 13,387,670 $ 7,467,790 201,705,010 269,684,960 $ $ 555,300 600,000 30,000 1,185,300 50,752,160 14,495,470 6,557,380 227,500,710 299,305,720 $ $ 7,215,490 55,037,510 7,764,090 1,300,000 251,740 5,140 71,573,970 $ 8,437,060 49,837,970 7,923,950 850,000 348,320 2,463,210 69,860,510 $ 71,400,370 $ 68,177,960 -0- $ 71,400,370 $ 68,177,960 -0- $ 1,127,164,160 $ 1,292,579,620 -0- * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-27 Schedule F to Resolution No. 21890 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 DEPARTMENT/FUND Mayor and Council General Fund EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 ACTUAL EXPENDITURES/ EXPENSES * 2012 BUDGETED EXPENDITURES/ EXPENSES 2013 $ Department Total $ 2,663,570 2,663,570 $ $ -0- $ $ 2,630,080 2,630,080 $ $ 2,843,180 2,843,180 Budget and Internal Audit General Fund $ Department Total $ 1,416,390 1,416,390 $ $ -0- $ $ 1,351,360 1,351,360 $ $ 1,478,420 1,478,420 City Attorney General Fund $ Other Federal Grants Fund Non-Federal Grants Fund Department Total $ 7,900,950 439,650 151,310 8,491,910 $ $ 7,426,370 332,170 80,200 7,838,740 $ 8,525,540 352,760 141,200 9,019,500 City Clerk General Fund $ Non-Federal Grants Fund Department Total $ 4,230,110 10,000 4,240,110 $ 3,987,060 -03,987,060 $ City Court General Fund $ Capital Improvement Fund Department Total $ 11,655,890 790,000 12,445,890 $ 9,825,800 316,200 10,142,000 $ City Manager General Fund $ Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 6,762,520 150,000 3,450,000 10,362,520 $ $ $ -0- $ 6,785,380 -01,800,000 8,585,380 $ 7,412,400 -02,272,470 9,684,870 Environmental Services Environmental Services Fund $ Department Total $ 51,476,220 51,476,220 $ $ -0- $ $ 47,124,490 47,124,490 $ $ 50,752,160 50,752,160 Equal Opportunity Programs General Fund $ Department Total $ 823,250 823,250 $ $ -0- $ $ 820,600 820,600 $ $ 782,510 782,510 $ 7,778,620 9,534,550 $ $ 7,786,900 7,215,490 $ 8,361,130 8,437,060 Department Total $ 17,313,170 $ $ 15,002,390 $ 16,798,190 General Services General Fund $ Capital Improvements Fund Fleet Services Internal Service Fund General Service Internal Service Fund Non-Federal Grants Fund Other Federal Grants Fund ParkWise Fund Department Total $ 7,962,650 8,759,500 26,781,740 31,797,390 530,830 1,196,620 2,984,950 80,013,680 $ (5,654,990) $ (400,000) 2,853,440 6,318,530 25,417,580 29,619,930 -01,230,860 3,657,870 69,098,210 $ 2,931,220 7,497,600 28,224,300 21,613,670 -0-04,024,810 64,291,600 Finance Department General Fund Self Insurance Internal Service Fund $ $ $ -0- $ $ -0- $ $ -0- $ $ -0- (1,000,000) $ (7,054,990) $ $ $ $ $ 3,394,540 -03,394,540 11,306,630 715,400 12,022,030 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-28 Schedule F to Resolution No. 21890 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 DEPARTMENT/FUND EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 Housing and Community Development General Fund $ Community Development Block Grant Highway User Revenue Fund HOME Investment Partnerships Miscellaneous Housing Grants Non-Federal Grants Fund Other Federal Grants Fund Public Housing Funds (AMP) Public Housing Section 8 Fund Department Total $ 6,403,960 11,135,190 950,000 5,471,830 5,418,140 3,878,280 230,840 14,200,440 37,318,470 85,007,150 $ Human Resources General Fund $ Self Insurance Internal Service Fund Department Total $ 1,766,520 7,938,800 9,705,320 $ Information Technology General Fund $ Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 16,254,510 94,870 300,000 16,649,380 $ Parks and Recreation General Fund $ 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grant Fund Other Federal Grants Fund Department Total $ 38,809,240 554,060 10,359,750 3,012,200 800,100 964,350 698,210 55,197,910 $ $ -0- Planning and Development Services General Fund $ Department Total $ 7,583,500 7,583,500 $ $ $ Department Total $ 3,278,660 3,278,660 $ Department Total $ 2,797,640 2,797,640 Procurement General Fund Public Defender General Fund ACTUAL EXPENDITURES/ EXPENSES * 2012 6,286,880 11,551,480 675,000 5,602,150 4,329,420 3,828,340 230,840 13,387,670 37,342,670 83,234,450 $ 1,754,760 7,764,090 9,518,850 $ 15,878,630 -0-015,878,630 $ $ $ 38,015,800 -07,087,010 2,326,690 694,200 60,810 479,040 48,663,550 $ 39,931,460 555,300 7,972,300 1,266,970 3,213,700 521,900 672,580 54,134,210 -0- $ $ 7,161,830 7,161,830 $ $ 7,568,640 7,568,640 $ $ -0- $ $ 3,268,440 3,268,440 $ $ 3,357,450 3,357,450 $ $ -0- $ $ 2,725,850 2,725,850 $ $ 3,086,390 3,086,390 $ $ $ $ BUDGETED EXPENDITURES/ EXPENSES 2013 -0- $ $ -0- $ $ -0- $ $ $ $ $ 6,722,740 10,593,510 275,000 6,564,420 4,650,420 333,610 116,430 14,495,470 38,081,700 81,833,300 2,021,700 7,923,950 9,945,650 18,660,810 -0-018,660,810 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-29 Schedule F to Resolution No. 21890 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 DEPARTMENT/FUND Transportation General Fund $ 2000 General Obligation Fund Highway User Revenue Fund Capital Improvements Fund Development Fee Fund Other Federal Grants Mass Transit Fund Regional Transportation Authority Self Insurance Internal Service Fund Department Total $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 ACTUAL EXPENDITURES/ EXPENSES * 2012 1,174,780 1,712,000 32,558,000 11,315,300 5,634,600 12,567,250 144,338,870 117,733,800 670,000 327,704,600 $ $ -0- $ Department Total $ 7,136,750 7,136,750 $ $ -0- Tucson Convention Center Convention Center Fund $ Capital Improvements Fund Civic Contributions Department Total $ 5,703,660 1,100,000 15,400 6,819,060 $ $ -0- $ Tucson Fire General Fund $ 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grants Fund Other Federal Grants Fund Self Insurance Internal Service Fund Department Total $ 72,193,670 200,000 -050,000 -01,050,000 1,800,940 451,040 75,745,650 $ 5,654,990 $ Tucson Police General Fund $ Capital Improvements Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Department Total $ 135,105,880 13,288,000 -01,597,210 13,335,400 163,326,490 $ $ -0- Tucson Water Tucson Water Utility Fund $ Department Total $ 215,059,200 215,059,200 $ $ -0- Tucson City Golf Golf Course Fund $ $ $ 1,170,160 505,200 29,522,310 3,037,590 1,566,770 5,631,460 103,380,040 36,076,690 1,300,000 182,190,220 $ 7,142,550 600,000 46,655,470 4,067,000 5,593,620 7,504,600 148,337,590 86,721,950 850,000 307,472,780 $ $ 7,467,790 7,467,790 $ $ 6,557,380 6,557,380 $ 5,336,410 -037,500 5,373,910 $ 5,552,760 1,000,000 5,000 6,557,760 77,619,600 134,320 -06,270 -0-0898,870 251,740 78,910,800 $ $ $ 133,125,420 4,778,440 -0928,260 9,761,140 148,593,260 $ 140,536,270 -032,170 1,384,710 13,148,930 155,102,080 $ $ 201,705,010 201,705,010 $ $ 227,500,710 227,500,710 400,000 1,000,000 $ 7,054,990 BUDGETED EXPENDITURES/ EXPENSES 2013 $ $ $ $ 83,845,450 30,000 4,049,600 20,000 4,400,000 164,000 3,686,940 348,320 96,544,310 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-30 Schedule F to Resolution No. 21890 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2013 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012 DEPARTMENT/FUND Non-Departmental General Fund $ Capital Improvements Fund Tucson Convention Center Fund Fleet Services Internal Service Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Other Federal Grants ParkWise Fund Public Housing Section 8 Fund Self Insurance Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Department Total $ 34,249,810 2,500,000 3,793,780 5,140 27,021,550 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2012 $ ACTUAL EXPENDITURES/ EXPENSES * 2012 $ 428,300 -01,379,550 83,390 2,460,630 725,020 17,878,080 42,426,080 750,000 3,793,780 5,140 27,021,550 BUDGETED EXPENDITURES/ EXPENSES 2013 $ 428,300 83,390 1,379,550 -0-0725,020 17,878,080 34,250,730 1,750,000 1,307,030 2,580 28,056,290 271,330 900,000 -0-02,460,630 578,550 5,436,050 90,525,250 $ -0- $ 94,490,890 $ 75,013,190 $ Department Total $ 73,572,600 73,572,600 $ $ -0- $ $ 71,400,370 71,400,370 $ $ 68,177,960 68,177,960 TOTAL ALL DEPARTMENTS $ 1,329,355,870 $ -0- $ 1,127,164,160 $ 1,292,579,620 Pension Services TSRS Pension Fund * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. B-31 Section C Funding Sources GENERAL FUND The General Fund is the chief operating fund of a state or local government. All of a government’s activities are reported in the General Fund unless there is a compelling reason to report an activity in another fund. Compelling reasons include certain Generally Accepted Accounting Principles requirements, specific legal requirements, or requirements for financial administration. The City of Tucson’s adopted General Fund revenues for Fiscal Year 2013 are $447.4 million, an increase of $21.6 million or 5.0% from the Fiscal Year 2012 adopted budget of $425.8 million. CITY BUSINESS PRIVILEGE (SALES) TAX The Business Privilege Tax is a major source of revenue to the City and accounts for approximately 40% of the anticipated General Fund revenue. Changes in the availability of this resource greatly impact the ability of the City to provide general government services. Since Fiscal Year 2007, the City went through an extended period of declining local sales tax revenue. However, the City is now seeing the gradual return of local sales tax growth. The projected rate of growth from estimated Fiscal Year 2012 revenues to Fiscal Year 2013 is 3.1%, or $5.4 million, which assumes a slight uptick in local sales tax receipts. The Tucson City Charter authorizes a 2% tax on taxable business activity transacted within the city limits. The tax is imposed on 15 separate business activities. The charter exempts food purchased for home consumption, but allows the taxation of food consumed in restaurants or carried out. The charter further provides that as long as the city sales tax is imposed, no ad valorem tax shall be imposed on real or personal property within the city in excess of $1.75 per $100 of assessed valuation. C-1 GENERAL FUND PRIMARY PROPERTY TAX The City imposes a primary property tax on real and personal property located within the city limits. Revenues from the primary property tax can be used to pay any expense legally chargeable to the General Fund. The Arizona State Constitution limits the amount of ad valorem taxes levied by a city to an amount not to exceed 2% greater than the maximum allowable levy in the preceding year. This levy limitation permits additional taxes to be levied on new or annexed property which may be taxed at the allowable rate computed for property taxed in the preceding year. Property annexed by November 1 will be taxable in the following year. The Fiscal Year 2013 revenues reflect the 2% allowable increase. The city also applies a state law that allows an increase to the primary property tax levy by the amount of involuntary torts or claims that were paid in Fiscal Year 2011. The involuntary tort levy amount is $1,051,650, which increases the estimated primary tax rate by $0.0317 per $100 of assessed valuation. The additional revenue from the primary property tax increase will be recognized in the Self-Insurance Internal Service Fund. The estimated primary property tax, including the amount for the tort levy, for Fiscal Year 2013 is $13,670,900 or $1.0 million less than the actual levy of $14,707,820 for Fiscal Year 2012. The tax rate for Fiscal Year 2013 will decrease to $0.4125 per $100 of assessed valuation from $0.4297 for Fiscal Year 2012. The city is required, under the Truth in Taxation law, to notify taxpayers of its intention to increase primary property taxes over the previous year’s levy, unless the amount increased is solely attributable to new construction and annexations. However, due to the net decrease in Fiscal Year 2013, this notification was not required. Primary Tax Rate and Levy FY 2009 Actual FY 2010 Actual FY 2011 Actual FY 2012 Actual FY 2013 Adopted Primary Tax Rate $ 0.3231 $ 0.3144 $ 0.3289 $ 0.4297 $ 0.4125 Primary Tax Levy ¹ $ 10,915,388 $ 11,404,150 $ 12,063,167 $ 14,707,820 $ 13,670,900 Valuation $ 3,378,331,185 $ 3,627,276,148 $ 3,667,565,654 $ 3,422,592,245 $ 3,313,878,996 ¹The primary tax levy for Fiscal Years 2012 and 2013 include the amount for involuntary tort claims of $2,492,500 and $1,051,650, respectively. C-2 GENERAL FUND PUBLIC UTILITY TAX The Tucson City Charter authorizes a tax on the gross sales by public utilities and telecommunication providers that operate without a franchise to consumers within the city limits. The City changed the tax rate paid from 2% to 4% beginning in Fiscal Year 2010. The tax is paid monthly on gross income with a provision allowing credit against the public utility tax for any franchise fees paid to the City. The public utility tax is in addition to the 2% city sales tax. Under the terms of voter-approved franchises granted to Tucson Electric Power and Southwest Gas for use of public rights-of-way, the city collects 2.25% on gross sales of electricity and 3.0% on natural gas consumed within the city (1.5% is set aside for utility relocation reimbursements). Franchise fee payments received from Tucson Electric Power and Southwest Gas reduce the public utility tax due from them. Monies received from public utility taxes and utility franchise fees can be used to pay any expense legally chargeable to the General Fund. Estimated revenues from public utility taxes for Fiscal Year 2013 total $24.6 million. The forecast assumes a 4.2% growth from Fiscal Year 2012 estimated revenues of $23.6 million. OTHER LOCAL TAXES Other local taxes that the City imposes include use, transient occupancy, room, occupational, liquor and excise. The use tax applies when goods are purchased from a retailer who does not collect sales tax. The Tucson City Code authorizes a 6% transient occupancy tax on rooms rented for 30 days or less. In addition to the transient occupancy tax, there is a daily hotel/motel surtax of $2.00 per rented room. Estimated revenues from other local taxes not including public utility tax for Fiscal Year 2013 total $20.4 million. The forecast assumes a 2.0% growth from Fiscal Year 2012 estimated revenues of $20.0 million. C-3 GENERAL FUND STATE SHARED REVENUES Cities and towns in Arizona receive a portion of revenues collected by the State of Arizona. The allocations for these revenues are primarily based on U.S. Census population figures. The three state-shared revenues represent 26% of the General Fund budget. Revenues from these sources can be used for any general government activity. For Fiscal Year 2013, the projected state-shared revenues are $114.0 million, representing a 10.5% increase from the $103.2 million estimate for Fiscal Year 2012. An almost $10 million increase in state income tax is attributable to the impact the economy has had on taxpayers. For example, home foreclosures have eliminated the taxpayers’ ability to claim mortgage interest deductions from their adjusted gross incomes which has increased income tax collections. LICENSES and PERMITS Licenses and Permits revenues include revenue from various business licenses and sign and miscellaneous permits. For Fiscal Year 2013, the projected licenses and permits revenues are $21.1 million, representing a 3.8% decrease from the $21.9 million estimate for Fiscal Year 2012. The loss of $2.0 million in cable television license fees will potentially be partially offset by the collection of a newly-implemented alarm fee. C-4 GENERAL FUND FINES and FORFEITURES This revenue is derived from fines for violations of state statutes and the Tucson City Code, and from forfeitures collected by the Tucson Police Department and the City Attorney. Fines include driving under the influence and other criminal misdemeanors, civil traffic violations, and parking violations. Fines and penalty revenues are accounted for in both the General Fund and the Special Revenue Funds. Forfeitures, which are accounted for in the General Fund, are restricted for specific law enforcement expenses. The proposed Fiscal Year 2013 revenues are projected to be slightly less than Fiscal Year 2012 estimated revenues. CHARGES for SERVICES City departments may charge fees for a certain level of cost recovery. The Planning and Development Services Department charges fees for permits and inspections, project planning and review, and zoning. The Fire Department charges fees for services provided for emergency medical transport and fire inspections. The Parks and Recreation Department has fees for admission to the zoo, recreational programs and classes. Included in the Charges for Services is an administrative charge to the Enterprise Funds. This charge covers the cost of General Fund support services provided to the business-type activities of the City. In Fiscal Year 2013, charges for services are projected to decrease approximately $1.5 million from estimated Fiscal Year 2012. The major decrease is the loss of revenue from the administrative charge to enterprise funds of $1.8 million that was previously charged to the Highway User Revenue Fund; this charge has been suspended for Fiscal Year 2013. A decrease in project planning and review fees is also projected due to the permitting of significant construction projects during the prior fiscal year. These charges for services decreases will be partially offset by an increase of zoo admission revenues due to the completion of the Expedition Tanzania expansion and additional revenues for Police impoundment fees and special duty program. C-5 GENERAL FUND The following graph illustrates the City of Tucson charges for services over five years. USE of MONEY and PROPERTY Revenues in this category include earnings from the leasing of City property and interest earnings. The Finance Department invests funds that are available but not needed for immediate disbursement. Interest earnings are anticipated to slightly decrease. Rentals and lease revenues have been increased due to the contract with the University of Arizona for the use of Hi Corbett Stadium. OTHER AGENCIES Revenues in this category come from Intergovernmental Agreements with other jurisdictions (e.g., Pima County for animal services fees collected on behalf of the City, contract for fire services with the University of Arizona). NON-GRANT CONTRIBUTIONS Revenues in this category are from miscellaneous contributions. The major source of revenue in this category is from a federal subsidy to investors equal to 35% of the interest payable by the issuer of Qualified Energy Conservation Bonds (QECBs) and Build America Bonds (BABs). The City projects to receive $1.2 million from the subsidy to offset the debt service interest payments. The other major source of revenue in this category is from Arizona’s Counter Narcotics Alliance (CNA) which is a multi-jurisdictional drug task force that consists of 18 participating agencies. CNA reimburses the City for expenditures related to drug enforcement. MISCELLANEOUS REVENUES Revenues in this category include the sale of property, recovered expenditures and other miscellaneous funds. The Open Space Contributions were reported in the General Fund in prior years but have been transferred to the Civic Contribution Fund which is a Special Revenue Fund. The revenues are projected to decrease from Fiscal Year 2012 estimate of $0.9 million to $0.8 million due to the conservative projection of revenues to be received from pCard rebates. C-6 GENERAL FUND OTHER FUNDING SOURCES Other Funding Sources is the category in which current financial resources are reported separately from standard operating revenues to avoid distorting revenue trends. For Fiscal Year 2013, the other financial resources are in lieu of taxes, refunding proceeds, and use of fund balance. Municipal-owned utilities are exempt from property taxes. In order to compensate the City for the lost property tax revenues, the City imposed an in lieu of tax on the Tucson Water Utility Fund which is projected to bring $1.6 million into the General Fund for Fiscal Year 2013. Refunding proceeds are those used to repay previously issued debt and related issuance costs. If necessary for deficit mitigation, the City will refinance its COPs principal payments due June 30, 2013. These payments will be deferred to future years. Unrestricted fund balance will be used as necessary for deficit mitigation. C-7 GENERAL FUND ACTUAL FY 2011 FINANCIAL RESOURCES ADOPTED FY 2012 ESTIMATED FY 2012 ADOPTED FY 2013 Business Privilege Tax $ 168,139,914 $ 169,320,000 $ 173,000,000 $ 178,400,000 Primary Property Tax $ 11,800,393 $ 12,215,330 $ 12,215,330 $ 12,619,250 $ 25,291,168 6,361,392 8,865,662 3,659,042 760,615 284,946 86,091 2,368 $ 23,127,000 6,060,000 8,585,000 3,131,000 750,000 200,000 125,000 3,500 $ 23,600,000 6,000,000 9,200,000 3,600,000 750,000 400,000 40,000 3,500 $ 24,600,000 6,200,000 9,200,000 3,800,000 800,000 400,000 40,000 3,500 $ 45,311,284 $ 41,981,500 $ 43,593,500 $ 45,043,500 $ 50,284,825 40,564,009 19,718,347 110,567,181 $ 43,899,990 38,800,000 19,400,000 102,099,990 $ 43,899,990 41,000,000 18,300,000 103,199,990 $ 53,100,000 42,200,000 18,700,000 114,000,000 13,263,577 5,381,104 2,029,265 -0938,427 $ 13,018,900 5,384,000 1,938,000 1,000,000 923,300 $ 13,402,130 5,384,000 1,600,000 50,000 913,870 $ Other Local Taxes Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Governmental Property Lease Excise Tax Subtotal State Shared Taxes State Income Tax State Sales Tax Auto Lieu Tax Subtotal Licenses and Permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fees Sign Regulation Litter Assessment Fee Miscellaneous Licenses and Permits Subtotal $ $ $ 341,346 271,250 18,502 22,243,471 C-8 $ $ 316,620 174,000 15,310 22,770,130 $ $ 412,500 108,880 26,020 21,897,400 $ $ 13,356,100 3,634,000 1,600,000 1,000,000 909,900 354,600 200,000 26,020 21,080,620 GENERAL FUND ACTUAL FY 2011 FINANCIAL RESOURCES Fines and Forfeitures City Attorney City Court Finance General Government Housing and Community Development Planning and Development Services Transportation Tucson Fire Tucson Police Subtotal Charges for Services Administrative Charge to Enterprise Funds City Attorney General Government General Services Housing and Community Development Information Technology Parks and Recreation Planning and Development Services Public Defender Transportation Tucson Fire Tucson Police Subtotal Use of Money and Property Rentals and Leases Interest Earnings Subtotal $ ADOPTED FY 2012 $ $ 389,511 2,249,634 5,697 -0-05,178 20 6,677 11,095,910 13,752,627 $ 11,878,730 $ 15,314 104,204 275 209,256 129,930 5,024,083 8,342,208 101,774 4,560 12,287,812 4,940,268 43,038,414 $ $ $ 835,000 3,104,520 6,030 20,000 -0-05,250 6,000 11,490,500 15,467,300 $ 11,878,730 $ 13,050 123,320 400 93,900 232,800 5,577,320 6,333,070 54,200 2,850 12,167,550 4,704,000 41,181,190 $ $ 1,045,420 298,031 1,343,451 Other Agencies Dispatch Services $ Pima Animal Care Fees University of Arizona Fire Service Law Enforcement Training State Telecommunications 911 Excise Tax Tri-Band Multi-Agency Agreements Subtotal $ 1,310,081 -0126,218 204,587 55,163 22,000 1,718,049 $ C-9 ESTIMATED FY 2012 $ $ ADOPTED FY 2013 $ $ 590,000 2,077,390 8,000 1,200 4,590 890 -06,000 11,408,620 14,096,690 $ 512,890 2,169,410 8,000 2,000 4,000 1,000 -06,000 11,348,200 14,051,500 $ 11,878,730 $ 10,123,390 $ 5,000 190,630 120 169,300 276,370 5,326,140 8,393,580 132,990 -012,234,490 4,163,850 42,771,200 $ 5,000 173,600 -0166,500 228,000 5,885,540 7,508,200 132,990 -012,234,490 4,774,320 41,232,030 329,350 546,980 876,330 $ 1,053,890 980,000 126,220 180,130 40,000 18,010 2,398,250 $ $ $ 463,810 288,820 752,630 $ 1,036,750 1,135,410 134,420 180,130 27,240 18,000 2,531,950 $ $ $ 426,640 288,670 715,310 969,540 1,100,000 134,420 247,300 40,000 -02,491,260 GENERAL FUND ACTUAL FY 2011 FINANCIAL RESOURCES Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Tucson Police Subtotal Miscellaneous Revenues Sale of Property Miscellaneous Revenues Open Space Contributions Election Campaign Contributions Recovered Expenditures Subtotal Other Funding Sources In Lieu of Taxes Refunding Proceeds Transfers In from Other Funds Balances/Previous Year Surpluses Subtotal Total General Fund $ $ $ $ $ $ ADOPTED FY 2012 1,063,950 70,156 356,451 654,339 2,144,896 $ 406,703 593,160 11,020 1,015 43,491 1,055,389 $ 1,600,000 11,929,345 12,253 -013,541,598 $ $ 434,656,667 C-10 $ $ $ ESTIMATED FY 2012 1,103,810 70,000 356,400 833,800 2,364,010 $ 121,010 577,000 12,000 -0103,350 813,360 $ 1,600,000 9,462,000 -03,262,870 14,324,870 $ $ 425,812,260 ADOPTED FY 2013 1,103,810 78,880 414,000 706,030 2,302,720 $ 173,550 718,910 5,400 -044,670 942,530 $ 1,600,000 -0-0-01,600,000 $ $ 1,600,000 9,416,000 -03,637,330 14,653,330 $ 418,903,940 $ 447,409,340 $ $ $ $ $ 1,153,570 70,000 359,500 740,000 2,323,070 118,070 636,000 -0-045,400 799,470 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of several revenue sources that are restricted to expenditures for specified purposes. Included in this category are the Mass Transit Fund, Highway Revenue User Fund (HURF), ParkWise Fund, and Tucson Convention Center (TCC) Fund. Also included are revenues and expenditures for Federal and State Grants, Development Fees, and Capital Projects. MASS TRANSIT FUND The Mass Transit Fund records the revenues generated and expenditures made in order to run the public transportation program for the City. Revenues include fare box receipts; operating assistance from the Regional Transportation Authority (RTA), Pima County and other local jurisdictions; and other miscellaneous revenues. The Fiscal Year 2013 fare box and pass sale revenues of $14.5 million have been budgeted at an increase of $1.3 million from Fiscal Year 2012 estimated of $13.2 million due to an assumed increase in ridership. The City received a federal Transportation Investment Generating Economic Recovery (TIGER) grant and is projecting to use $30.5 million of this funding in Fiscal Year 2013 to continue the construction of a modern, high-capacity streetcar system. The State of Arizona distributed a portion of the revenues from the Local Transportation Assistance Fund (LTAF) to cities and towns during Fiscal Year 2012 before sweeping the remaining funds to help offset the State’s budget deficit; there are no LTAF revenues projected for Fiscal Year 2013. The General Fund transfer to the Mass Transit Fund is increasing by $0.9 million from $39.5 million estimated in Fiscal Year 2012 to the projected $40.4 million in Fiscal Year 2013. The increase is primarily due to bus replacement purchases and projected higher fuel costs. TUCSON CONVENTION CENTER FUND The Tucson Convention Center Fund is used for the operations of the convention center. Revenues include room and space rental, box office fees, parking fees, and other miscellaneous revenues. Projected revenues of $6.9 million for Fiscal Year 2013 are anticipated to decrease from the estimated Fiscal Year 2012 revenues of $9.1 million. The decrease is the reduction of the General Fund transfer to cover the rent payment made to the Rio Nuevo Multipurpose Facilities District which is tied to the annual Rio Nuevo certification of participation payments. HIGHWAY USER REVENUE FUND The HURF revenues are generated from the state-collected gasoline tax. Currently, the gas tax is levied at a rate of $0.18 per gallon and distributed to cities and towns under two formulas. The first formula deposits $0.13 of the $0.18 in a fund from which 30% is allocated to cities and towns. One-half of the monies received under this formula are distributed on the basis of population and the remaining half of the monies are distributed on the basis of “county of origin” of gasoline sales. This portion is then allocated in relation to the population of all incorporated cities and towns in the county. The HURF revenues are restricted solely for street and highway purposes. Eligible activities for HURF revenues include rights-of-way acquisitions, street construction, maintenance and improvements and for debt service on highway and street bonds. HURF revenues are projected to increase $3.1 million from the Fiscal Year 2012 estimate of $30.6 million to the Fiscal Year 2013 projected $33.7 million. The increase is attributable to the State of Arizona reinstating a portion of the distribution to cities and towns from the money that was given to the Department of Public Safety as part of the State of Arizona’s budget deficit mitigation. The Mayor and Council approved the restructuring or refinancing of the Street and Highway principal debt service payment for Fiscal Year 2013. The funds that would have paid the principal debt service payment will be programmed for 9.56 centerline miles of pavement preservation of arterials and intersections. C-11 SPECIAL REVENUE FUNDS The following graph shows the amount of state-shared HURF revenues received and anticipated by the City. It reflects an approximate 15% reduction since Fiscal Year 2009. PARKWISE FUND The ParkWise Fund is used to account for the operations of the City’s parking garages, parking lots and parking meters. The projected parking revenues of $1.9 million for Fiscal Year 2013 are anticipated to increase $0.1 million from Fiscal Year 2012 estimated revenues of $1.8 million. This Fund and its expenditures will be monitored regularly during the fiscal year and adjustments will be made as necessary. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificates of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). Typical projects to be reimbursed by other agencies are street and highway and park improvements. In Fiscal Year 2013, the capital projects funded by COPs issued in prior years are the replacement bleachers for the Tucson Convention Center, replacement of escalators and elevators at various city buildings, and technology improvements. CIVIC CONTRIBUTION FUND The Civic Contribution Fund accounts for any monetary contributions from individuals or organizations for a specific purpose. Projected contributions to be expended during Fiscal Year 2013 include those for the Fire Department, Police Department, Parks and Recreation Department, and Tucson Convention Center. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant (CDBG) Fund accounts for funds received from a federal program administered by the U.S. Department of Housing and Urban Development (HUD) which furnishes grant funds to local and state governments to develop viable urban communities by providing decent housing and expanding economic opportunities for low- and moderate-income residents. For Fiscal Year 2013, the projected use of CDBG funding is anticipated to decrease $3.1 million from the Fiscal Year 2012 estimate of $13.7 million to $10.6 million. The reduction is primarily due to the ending of one-time American Recovery and Reinvestment Act (ARRA) grants known as CDBG Recovery and Neighborhood Stabilization Program 2. C-12 SPECIAL REVENUE FUNDS DEVELOPMENT FEE FUND The Development Fee Fund accounts for the capital projects which are funded by impact fees. Impact fees are charged to new development as a means of paying for the facilities and infrastructure needed to serve that development. The City of Tucson currently assesses impact fees for water, roads, parks, police, fire, and public facilities. The impact fees for water are accounted for in the Tucson Water Utility Fund. Three of the major projects to be funded with development fees for Fiscal Year 2013 include the expansion of the 911 Communications Center for $4.4 million, the design and construction of Speedway from Camino Seco to Houghton for $3.0 million and land acquisition and construction of Phase 1 of the Valencia Corridor Community Park for $1.4 million. Projects funded by development fees may be found in Section E, Capital Improvement Program. MISCELLANEOUS HOUSING GRANT FUND The Miscellaneous Housing Grant Fund accounts for grants from HUD. The fund includes several grants for homeless activities, supportive services grants for public housing residents, and other smaller or non-recurring HUD grants. The fund also accounts for the Lead Hazard Control Program that reduces lead-based paint hazards to help meet the goal of eliminating childhood lead poisoning. The revenues in the Miscellaneous Housing Grant Fund are anticipated to decrease $0.6 million in Fiscal Year 2013 from the Fiscal Year 2012 estimated revenues of $5.3 million. The decrease is mainly due to the ending of a one-time American Recovery and Reinvestment Act (ARRA) grant known as Homeless Prevention and Rapid ReHousing Program. The City budgeted and competed for its second Lead Hazard Control Program grant for Fiscal Year 2012 unsuccessfully; however, the City competed again and on March 23, 2012, the Department of Housing and Urban Development announced a three-year $2.4 million grant award to help reduce or eliminate lead exposure in more than 210 households within the City limits. In Fiscal Year 2013, the City anticipates using $0.8 million of this grant. PUBLIC HOUSING SECTION 8 FUND The Public Housing Section 8 Fund accounts for the federally-funded program that offers affordable and safe housing for low-income families and individuals. Tenants are required to pay rent in the amount of no more than 30% of their income, and federal money pays the balance of the rent to the landlord. The estimated revenue in Fiscal Year 2012 is $37.9 million and Fiscal Year 2013 is anticipated to only slightly increase by $0.2 million to $38.1 million. HOME INVESTMENT PARTNERSHIPS PROGRAM FUND The HOME Investment Partnerships Program is a U.S. Department of Housing and Urban Development entitlement grant program used to strengthen public-private partnerships and to expand the supply of decent, safe, sanitary, and affordable housing, with primary attention to rental housing, for very low-income and low-income families. Projected revenues for Fiscal Year 2013 are $6.6 million, a slight increase of $0.3 million from prior year estimate of $6.3 million due to timing of multi-year housing construction projects. OTHER FEDERAL GRANTS FUND The Other Federal Grants Fund accounts for miscellaneous federal grants that are not accounted for in the Mass Transit Fund, Enterprise Funds or any of the Housing Funds. The grants are awarded by federal agencies such as Department of Justice, Department of Energy, Department of the Interior, Department of Homeland Security, National Highway Traffic Safety Administration, and the Federal Highway Administration. This fund also accounts for federal grants the City has already received under the American Recovery and Reinvestment Act (ARRA). City departments apply for federal grants that enhance the department’s mission in providing services to the community. C-13 SPECIAL REVENUE FUNDS In Fiscal Year 2013, anticipated miscellaneous federal grant revenue is increasing from an estimated $19.2 million in Fiscal Year 2012 to $28.7 million. The increase is mainly due to the $4.1 million for the hiring of police officers under the Community Oriented Policing Services (COPS) grants awarded to the Tucson Police Department by the Department of Justice. The Tucson Police Department has also included $1.8 million from the award of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Grant which allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. The Tucson Fire Department applied for the Staffing for Adequate Fire and Emergency Response (SAFER) Grant. The grant would cover the salary and benefits of new recruits for two years. In anticipation of a grant award, $2.5 million is included in Fiscal Year 2013. The Transportation Department will be completing the ARRA grant received for road resurfacing. The City also received an Early Retiree Reinsurance Program (ERRP) grant which is included in General Government for $0.9 million in Fiscal Year 2013. NON-FEDERAL GRANTS FUND Non-Federal Grants Fund accounts for grants awarded from governments other than the federal government. Most grants recorded in this fund are awarded from the State of Arizona. In Fiscal Year 2013, anticipated miscellaneous grant revenue is decreasing $2.2 million from an estimated $4.7 million in Fiscal Year 2012 to $2.5 million. The decrease is mainly due to discontinuation of the First Things First Childcare Grant to expand the infant toddler care facilities and scholarships for child care for the Housing and Community Development Department. REGIONAL TRANSPORTATION AUTHORITY FUND The Regional Transportation Authority (RTA) Fund accounts for the capital projects approved with funding from the Regional Transportation Authority. The RTA plan is funded by a countywide transaction 1/2-cent sales tax which is collected by the State of Arizona. The state, in turn, transfers the collected funds to a regional transportation fund account. The tax may be collected for a maximum period of 20 years. Revenues are increasing $4.0 million in Fiscal Year 2013 to $86.7 million from the Fiscal Year 2012 estimate of $82.7 million. The Transportation Department will be undertaking design and improvements along major arterial and collector roadways within the City of Tucson. The improvements will include street widening, storm drains, sidewalks, street lighting and landscaping. C-14 SPECIAL REVENUE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Mass Transit Fund Fare Box Revenue Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenues Federal Transit Grants Local Transit Assistance Fund General Fund Transfer Subtotal Tucson Convention Center Fund Room and Space Rental Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues General Fund Transfer Subtotal $ $ $ $ ADOPTED FY 2012 5,637,871 5,265,697 73,440 170,597 7,640,562 3,972,393 597,724 257,052 392,197 1,212,593 26,303,155 2,068,404 29,751,202 83,342,887 $ 1,214,279 135,913 831,788 363,439 21,625 144,584 233,447 193,107 145,338 18,718 48,832 63,630 5,789,102 9,203,802 $ C-15 $ $ ESTIMATED FY 2012 ADOPTED FY 2013 6,126,800 5,679,500 -0205,000 5,870,000 4,509,170 775,900 160,000 -0338,000 81,178,800 -039,495,700 144,338,870 $ 6,849,760 6,346,940 45,000 205,000 5,343,000 4,516,330 637,000 225,000 50,000 705,000 81,178,800 436,000 39,495,700 $ 146,033,530 $ 1,250,000 140,000 875,000 350,000 30,000 125,000 260,000 200,000 135,000 40,000 50,000 -06,042,440 9,497,440 $ $ $ 1,225,000 130,000 850,000 325,000 20,000 130,000 230,000 195,000 136,000 -050,000 43,500 5,795,690 9,130,190 $ $ 7,695,000 6,825,800 -0315,300 6,556,000 4,303,400 714,100 120,000 -0338,000 81,039,200 -040,430,790 148,337,590 1,275,000 140,000 850,000 340,000 27,000 140,000 240,000 200,000 140,000 55,000 50,000 -03,402,790 6,859,790 SPECIAL REVENUE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Highway User Revenue Fund State Shared Tax - HURF Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Intergovernmental Agreements Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Transfer from Street and Highway Bond and Interest Fund Balances/Previous Year Surpluses Subtotal ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Assessment Fee Parking Violations Rents and Leases Interest Earnings Miscellaneous Revenues Transfer from Capital Improvement Fund Subtotal Capital Improvement Fund Intergovernmental Agreements Certificates of Participation Interest Earnings Subtotal $ $ $ $ $ $ ADOPTED FY 2012 32,733,671 380,138 21,000 37,013 215,950 5,730 391,638 326,241 59,473 655,516 8,045 -0-034,834,415 $ $ 808,970 1,561,541 52,020 -0896,811 158,761 91,543 2,219 367,819 3,939,684 $ 9,763,376 15,384,605 81,693 25,229,674 $ C-16 $ $ 30,625,850 278,000 -0-0200,000 -0291,280 2,000,000 -0-0-0-0-033,395,130 ESTIMATED FY 2012 $ $ 887,250 2,138,500 16,500 -0873,430 393,190 104,030 500 -04,413,400 $ 18,727,050 29,400,500 -048,127,550 $ $ $ 30,625,850 278,000 -0-0200,000 -0229,900 49,890 -0-0-0-0-031,383,640 ADOPTED FY 2013 $ $ 788,420 1,754,380 24,390 60,000 898,720 380,820 104,030 500 -04,011,260 $ 8,798,070 6,307,440 -015,105,510 $ $ $ 33,696,950 278,000 -0-0200,000 -0291,280 100,000 -0-0-01,832,900 10,802,670 47,201,800 848,930 1,869,930 25,000 60,000 930,000 290,270 104,030 500 -04,128,660 16,088,900 10,963,000 -027,051,900 SPECIAL REVENUE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Civic Contribution Fund Contributions for Housing and Community Development Contributions for Parks and Recreation Contributions for Transportation Contributions for Tucson Convention Center Contributions for Tucson Fire Contributions for Tucson Police Interest Earnings Balances/Previous Year Surpluses Subtotal Community Development Block Grant Fund Community Development Block Grant Entitlement Program Income El Portal Income Interest Earnings Subtotal Development Fee Fund Development Fees for Police Development Fees for Fire Development Fees for Transportation Development Fees for Parks Development Fees for General Services Interest Earnings Balances/Previous Year Surpluses Subtotal Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants Lead Hazard Control Grants Program Income Balances/Previous Year Surpluses Subtotal $ ADOPTED FY 2012 11,600 $ -0- ESTIMATED FY 2012 $ 11,600 ADOPTED FY 2013 $ -0- 237,806 205,100 101,900 251,210 -05,000 -015,400 200 5,000 -05,000 $ 7,068 8,763 8,615 -0278,852 $ 50,000 -03,500 2,803,600 3,077,600 $ 3,200 6,300 3,860 -0132,060 $ 20,000 32,170 8,000 1,007,760 1,324,140 $ 11,259,305 $ 11,747,150 $ 13,467,710 $ 10,073,510 $ 133,085 -01,221 11,393,611 $ 1,420 120,000 -011,868,570 $ 140,000 120,000 -013,727,710 $ 520,000 -0-010,593,510 $ $ $ $ 850,429 416,277 2,764,954 583,819 414,338 70,126 -05,099,943 $ 9,446,044 1,600,902 -020,845 11,067,791 $ C-17 $ $ 500,000 250,000 2,543,600 600,000 275,000 95,000 2,171,100 6,434,700 $ 3,513,470 1,090,800 813,870 -05,418,140 $ $ $ 482,700 265,100 2,630,500 625,000 280,700 74,000 -04,358,000 $ 4,504,000 48,950 777,110 -05,330,060 $ $ $ 510,000 255,000 2,594,500 612,000 -080,000 9,155,820 13,207,320 3,062,800 826,670 760,950 -04,650,420 SPECIAL REVENUE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Public Housing Section 8 Fund Federal Public Housing Section 8 Grants Program Income Interest Earnings Balances/Previous Year Surpluses Subtotal HOME Investment Partnerships Program Fund HOME Funds Program Income Subtotal Other Federal Grants Fund City Attorney City Manager General Government General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Fire Tucson Police Interest Earnings Subtotal ADOPTED FY 2012 $ 34,442,661 $ 210,297 13,245 -034,666,203 $ $ $ $ $ 37,349,130 $ 31,500 7,000 14,230 37,401,860 4,280,150 269,078 4,549,228 $ 350,837 1,808,255 -0393,154 135,932 $ -0510,409 9,820,062 1,213,357 6,714,890 10,479 20,957,375 C-18 $ $ ESTIMATED FY 2012 $ 37,842,020 $ 28,310 6,290 -037,876,620 5,241,830 230,000 5,471,830 $ 433,310 3,450,000 -01,196,620 230,840 $ 300,000 698,210 12,567,250 1,800,940 13,252,470 -033,929,640 $ $ ADOPTED FY 2013 $ 38,068,200 $ 6,500 7,000 -038,081,700 6,059,790 230,000 6,289,790 $ 332,170 1,800,000 -0151,860 128,160 $ -0479,040 5,643,150 898,870 9,761,140 -019,194,390 $ $ 6,137,460 426,960 6,564,420 352,760 2,272,470 900,000 -0116,430 -0672,580 7,504,600 3,686,940 13,148,930 -028,654,710 SPECIAL REVENUE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Non-Federal Grants Fund City Attorney City Clerk City Manager General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Fire Tucson Police Subtotal $ ADOPTED FY 2012 80,000 6,578 -0-02,410,131 $ -090,769 55,989 75,849 1,612,651 4,331,967 Regional Transportation Authority Fund Regional Transportation Authority $ 53,612,620 Total Special Revenue Funds $ 302,508,052 C-19 $ 149,310 10,000 150,000 530,830 3,878,280 $ 94,870 964,350 -01,050,000 1,589,760 8,417,400 $ 117,733,800 $ 469,525,930 ESTIMATED FY 2012 $ 80,200 10,000 -0-03,575,900 ADOPTED FY 2013 $ 141,200 -0-0-0333,610 $ -060,810 -0-0928,260 4,655,170 $ -0521,900 -0164,000 1,384,710 2,545,420 $ 82,692,400 $ 86,721,950 $ 379,920,330 $ 425,923,330 ENTERPRISE FUNDS Enterprise Funds are used to account for certain operations that provide services to the general public for a fee. The City of Tucson’s Enterprise Funds are established to set fees or charges to recover the cost of providing services, including capital costs. The Enterprise Funds may also issue debt backed solely by the fees and charges of the funds. TUCSON WATER UTILITY The Tucson Water Utility is committed to ensuring that customers receive high quality water. To provide this service, the Utility has a variety of fees. The fees include potable water sales, water conservation fees, reclaimed water sales, connection fees and other miscellaneous operating revenues. Non-operating revenues include interest earnings, reimbursement from the Tucson Airport Remediation Project, equity fees and miscellaneous state and federal grants. The Citizens’ Water Advisory Committee (CWAC) recommended and the Mayor and Council approved specific water rate changes for Fiscal Year 2013. The potable water sales revenue is projected to increase by $7.8 million (an additional 5.9%) over Fiscal Year 2012 estimated and reclaimed water sales are projected to increase by $0.8 million (an additional 7.3%). Water service charges are projected to be $0.2 million greater than the Fiscal Year 2012 estimate or an 8.0% increase. The Tucson Water Department issues Water Revenue System Obligations to provide funds for the acquisition and construction of water system improvements. Revenue System Obligations are loaned to a utility by its guarantee of repayment solely from revenues generated by the utility rather than from a tax. Mayor and Council approval is needed to issue this type of debt obligation. The Tucson Water Department will be using obligation bonds for the design and construction of an advanced oxidation process treatment plant for $10.4 million, and for multiple water system improvement projects. In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the Water Infrastructure Finance Authority (WIFA). A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. C-20 ENTERPRISE FUNDS The Tucson Water Department will use the WIFA funding for the Southern Avra Valley Reservoir and Booster Station for $4.9 million; and, as part of the Southern Avra Valley Storage and Recovery project, install collector pipelines for $3.6 million. ENVIRONMENTAL SERVICES FUND Environmental Services provides Tucson citizens and businesses with refuse and recycling trash collection and waste disposal services. The department operates the city's landfill in compliance with State and Federal regulations and administers the city's Environmental Compliance and Brownfields programs as well as the Household Hazardous Waste program with Pima County. Overall revenues collected for Fiscal Year 2013 are projected to be slightly higher than Fiscal Year 2012 estimated. TUCSON GOLF COURSE FUND The Tucson Golf Course Fund operates five golf courses throughout the city: El Rio, Randolph, Dell Urich, Fred Enke and Silverbell. The revenues funding the golf operations include golf fees, cart rental, driving range and pro shops. For Fiscal Year 2013, the projected revenues are anticipated to increase from Fiscal Year 2012 estimated budget due to a rise in the number of rounds being played at the golf courses. C-21 ENTERPRISE FUNDS PUBLIC HOUSING (AMP) FUNDS Public housing provides decent and safe rental housing for eligible low-income families, the elderly, and persons with disabilities. The City of Tucson owns and manages 1,505 public housing units located throughout the city. The public housing unit portfolio includes elderly/disabled high-rises, multi-unit housing complexes, and scattered site single family homes. The AMP Fund is projecting federal grant funding to remain relatively flat from the estimated Fiscal Year 2012 through Fiscal Year 2013. The Charges for Other Services is decreasing from the Fiscal Year 2012 estimate of $0.6 million due to one-time revenue for developer fees. C-22 ENTERPRISE FUNDS ACTUAL FY 2011 ADOPTED FY 2012 ESTIMATED FY 2012 $ 117,858,770 9,673,843 2,148,789 2,124,838 1,303,811 1,854,988 3,048,692 422,227 $ 132,045,220 10,954,000 2,129,140 2,981,000 1,279,640 1,727,000 3,077,000 608,000 $ 131,038,000 10,869,000 2,112,770 2,870,000 1,269,640 615,000 2,857,000 540,000 2,903,352 1,645,001 $ 142,984,311 3,125,000 1,591,000 $ 159,517,000 3,125,000 1,018,000 $ 156,314,410 $ 3,156,000 1,200,000 165,502,000 $ 981,678 $ 1,692,000 $ 1,480,600 $ 1,445,000 $ 2,460,732 413,544 80,776 344,634 105,860 4,387,224 $ 3,061,000 361,000 925,430 180,000 94,000 6,313,430 $ 2,791,000 361,000 865,000 50,000 84,000 5,631,600 $ 2,324,000 347,000 865,000 50,000 20,000 5,051,000 FINANCIAL RESOURCES Tucson Water Utility Operating Revenues: Potable Water Sales Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fee Fire Sprinkler Fee Connection Fees Service Charges Development Plan Review/ Inspection Fees Billing Services Miscellaneous Revenues Subtotal Non-Operating Revenues: Tucson Airport Remediation Project Reimbursement Water System Equity Fees CAP Water Resource Fees Miscellaneous Grants Sale of Capital Assets Interest Earnings Subtotal Longterm Obligation Proceeds: Water Utility Revenue Bond Water System Obligation Bonds Subtotal Total Revenues Environmental Services Fund Operating Revenues: Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fee Self Haul Fee Refuse Penalties Recycling Subtotal $ $ 5,373,651 21,083,586 26,457,237 $ $ 18,954,000 38,089,000 57,043,000 $ $ ADOPTED FY 2013 $ 138,780,400 11,634,000 2,235,700 2,871,000 1,345,900 617,000 3,087,000 575,000 -043,039,000 43,039,000 $ $ 8,614,000 51,651,000 60,265,000 $ 173,828,772 $ 222,873,430 $ 204,985,010 $ 230,818,000 $ $ $ $ 28,207,480 8,173,070 5,505,650 3,400,000 1,174,000 211,180 850,000 47,521,380 $ 27,522,478 8,890,528 6,128,570 2,292,058 910,193 187,552 1,897,037 47,828,416 C-23 $ 28,050,000 8,915,000 4,530,000 3,500,000 1,400,000 200,000 1,000,000 47,595,000 $ 27,256,750 8,857,480 6,085,710 2,160,150 905,600 206,460 1,261,340 46,733,490 $ ENTERPRISE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Non-Operating Revenues: Household Hazardous Waste Federal Grants State and Local Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Subtotal Longterm Obligation Proceeds: General Obligation Bond Proceeds Certificates of Participation Proceeds Subtotal $ $ $ $ Balances/Previous Year Surpluses Total Revenues Tucson Golf Course Fund Operating Revenues: El Rio Randolph Fred Enke Silverbell Other Revenues Total Revenues Public Housing Fund Operating Revenues: Federal Grants Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Other Rental Income Interest Revenue Other Revenues Total Revenues Total Enterprise Funds ADOPTED FY 2012 83,987 52,369 451,210 550,658 39,326 56,782 82,303 1,316,635 $ 185,530 675,642 861,172 $ $ $ -0- ESTIMATED FY 2012 140,000 404,200 270,930 300,000 14,000 -0139,670 1,268,800 $ 1,386,200 377,000 1,763,200 $ $ $ 849,220 ADOPTED FY 2013 93,250 58,520 352,800 337,930 44,200 17,650 85,650 990,000 $ 287,380 427,300 714,680 $ $ $ 436,260 140,000 -0402,000 500,000 50 17,000 350,000 1,409,050 630,000 3,200,000 3,830,000 -0- $ 50,006,223 $ 51,476,220 $ 48,874,430 $ 52,760,430 $ 955,978 3,489,359 1,153,230 1,350,362 66,391 7,015,320 $ 938,230 3,540,390 1,288,260 1,346,870 23,000 7,136,750 $ 814,880 2,671,940 998,110 1,074,650 93,620 5,653,200 $ 900,540 3,149,920 1,227,760 1,279,100 28,000 6,585,320 6,769,831 2,258,010 3,654,173 183,052 794,835 48,475 57,580 13,765,956 $ 6,626,660 2,330,050 3,939,670 443,540 754,520 -0106,000 14,200,440 $ 6,619,360 2,402,290 3,795,440 416,540 754,520 790 -013,988,940 $ $ $ $ $ 244,616,271 C-24 $ $ $ 295,686,840 $ $ $ 273,501,580 $ $ 6,870,940 2,660,350 3,379,560 548,340 856,280 -0180,000 14,495,470 $ 304,659,220 DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for and the payment of, general longterm debt principal and interest which are not serviced by the General, Special Revenue and Enterprise Funds. It does not include contractual obligations accounted for in the individual funds. GENERAL OBLIGATION BOND and INTEREST FUND General Obligation bonds are a form of long-term borrowing in which the City issues municipal securities and pledges its full faith and credit to their repayment. Bonds are repaid over many years through semi-annual debt service payments. The City levies a property tax for the purpose of retiring the principal and paying interest on the general obligation bonds. The city’s total estimated debt service requirement on general obligation bonds for Fiscal Year 2013 is $28,754,300, an increase of $3,208,484 from the Fiscal Year 2012 actual levy of $25,545,816. The secondary property tax rate for Fiscal Year 2012 was $0.7324 per $100 valuation. For Fiscal Year 2013, the adopted secondary property tax rate is $0.8514 per $100 valuation. Secondary Tax Rate Secondary Tax Rate and Levy FY 2009 FY 2010 FY 2011 Actual Actual Actual $ 0.6370 $ 0.6200 $ 0.6261 $ Secondary Tax Levy $ Valuation $ 3,895,581,900 $ 4,030,242,132 $ 3,914,105,239 $ 3,487,959,628 $ 3,377,401,416 24,814,860 $ 24,987,501 $ 24,506,213 $ FY 2012 FY 2013 Actual Adopted 0.7324 $ 0.8514 25,545,816 $ 28,754,300 STREET and HIGHWAY BOND and INTEREST FUND Street and Highway special revenue bonds are issued specifically for the purpose of constructing street and highway projects. These bonds require voter approval and are secured by gasoline tax revenues collected by the State of Arizona. The State’s current distribution formula provides that 50.5% be retained in the state highway fund, 19% be distributed to counties, 27.5% be distributed to all incorporated cities and towns, and a final 3% be distributed to cities with a population greater than 300,000. The City designates the 3% allocation to the repayment of the principal and interest on the Street and Highway revenue bonds. If the amount received is not sufficient to cover the debt service payments, then an operating transfer from the HURF Fund to the debt service fund is made to cover the difference. For Fiscal Year 2013, the highway user revenues collected by the State are projected to increase from the prior fiscal year mainly due to the elimination of the sweep of funds to the State’s Motor Vehicle Division. The projected amount for Fiscal Year 2013 is $7.4 million, or an 18.7% increase from the prior year estimate of $6.2 million. The City plans to refund or refinance the Street and Highway bond principle debt service payment to free up funds in order to mill and overlay 9.56 centerline miles of arterials and intersections during the fiscal year. C-25 DEBT SERVICE FUNDS The following graph shows the amount of state-shared 3% HURF Allocation revenues received and anticipated by the City. It reflects over a 2.6% reduction since Fiscal Year 2009. SPECIAL ASSESSMENT BOND and INTEREST DEBT SERVICE FUND Special Assessment bonds are issued by the City on behalf of improvement districts created for a specific purpose, such as to finance local street paving, street lighting, or sidewalk improvements. Property owners in the designated districts are proportionately assessed for the principal and interest costs of repaying bonds. The City, as trustee for improvement districts, is responsible for collecting the assessments levied against owners of property within each improvement district and for disbursing these amounts to retire the bonds issued to finance the improvements. In the event of default (non-payment) by the property owner, the City may enforce auction sale of the property to satisfy the debt service requirements of the special assessment bonds. The City of Tucson administers special improvement districts in accordance with the provisions of Arizona Revised Statutes Chapter 4 of Title 48 which governs these types of taxing districts. The City invoices the property owners twice a year, during the fall and spring of the calendar year. The monies received are used to pay the debt service on the bonds. C-26 DEBT SERVICE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES General Obligation Bond and Interest Fund Secondary Property Taxes Balances/Previous Year Surpluses Subtotal Street and Highway Bond and Interest Fund State Shared Tax - HURF Interest Earnings Refunding Proceeds Transfer from Highway User Revenue Fund Balances/Previous Year Surpluses Subtotal Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues Balances/Previous Year Surpluses Subtotal Total Debt Service Funds $ $ $ $ $ ADOPTED FY 2012 24,276,588 -024,276,588 $ 7,284,647 -012,276,408 -0- $ -019,561,055 $ $ $ $ 598,613 6,735 6,735 -0612,083 $ 44,449,726 ESTIMATED FY 2012 25,721,550 1,300,000 27,021,550 $ 6,480,240 -0-011,397,840 $ -017,878,080 $ $ $ $ 330,730 9,400 4,000 380,890 725,020 $ 45,624,650 C-27 ADOPTED FY 2013 25,220,500 1,801,050 27,021,550 $ 6,185,000 9,640 -010,340,090 $ 1,343,350 17,878,080 $ $ 28,754,300 -028,754,300 7,361,140 -012,265,000 -0- -019,626,140 $ $ 429,360 4,850 4,150 286,670 725,030 $ 408,710 5,800 5,440 158,600 578,550 $ 45,624,660 $ 48,958,990 CAPITAL PROJECTS FUNDS Funds for capital projects are created to account for the purchase or construction of major capital facilities which are not financed by General, Special Revenue, or Enterprise Funds. Voter-authorized bonds are the source of funds in this group. Proceeds from bond sales are reflected in the year that they are expended, not at the time of issuance. Details on capital projects may be found in Section E, Capital Improvement Program. 2000 GENERAL OBLIGATION FUND The 2000 General Obligation Fund accounts for capital projects that are financed by General Obligation bonds approved by the city voters at a special bond election held on May 16, 2000. The voters authorized $129.5 million in bonds that were issued for the purpose of providing funds for construction of park and library improvements, street lighting and sidewalk improvements, construction of drainage facilities’ improvements, public safety improvements, environmental safety improvements, and paying the costs of issuance of the bonds. The City only issues an adequate amount of bonds to meet current capital needs. The Parks and Recreation Department has programmed $0.5 million of general obligation and interest earnings for capital projects such as the Lincoln Park Area Maintenance Center, the Grijalva School Park, and several other projects. The Transportation Department has programmed $0.6 million on several drainage improvement projects. Details on projects funded by the 2000 General Obligation Fund may be found in Section E, Capital Improvement Program. C-28 CAPITAL PROJECTS FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES 2000 General Obligation Fund General Obligation Bond Proceeds Interest Earnings Miscellaneous Revenues Total Capital Projects Funds ADOPTED FY 2012 ESTIMATED FY 2012 ADOPTED FY 2013 $ 3,614,679 15,264 211,463 $ 2,466,060 -0-0- $ 302,700 6,260 -0- $ 1,176,600 8,700 -0- $ 3,841,406 $ 2,466,060 $ 308,960 $ 1,185,300 C-29 INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the City or to other governments on a cost reimbursement basis. The City’s internal service funds include Fleet Services; General Services for facilities maintenance, communications and architects and engineering; and Self Insurance for property and public liability, workers’ compensation, and the safety and wellness programs. FLEET SERVICES INTERNAL SERVICE FUND Fleet Services meets the transportation needs of other City departments by providing vehicle and equipment preventive maintenance and repair services; administering vehicle fuel operations; managing vehicle and equipment acquisition, preparation, and disposal; and operating a city motor pool. Fleet Services charges other City departments for the services provided. For Fiscal Year 2013, the anticipated interdepartmental charges of $25.8 million are projected to increase by $1.3 million from estimated Fiscal Year 2012 of $24.5 million primarily due to the anticipated increase to future fuel costs. Increased interdepartmental charges also reflect the potential increase in repair costs due to the lack of vehicle replacement funds citywide. Without a proactive vehicle replacement plan, the City’s fleet is aging and becoming more costly to maintain. GENERAL SERVICES INTERNAL SERVICE FUND The General Services Internal Service fund provides architecture and engineering services, communication services, and facility maintenance for other City departments. The architects and engineering services provide project management. The Facilities Management Division provides well-managed, efficient and healthy environments in all City of Tucson owned and/or leased properties. The interdepartmental charges are projected to remain stable at $18.5 million from the Fiscal Year 2012 estimated to the projected Fiscal Year 2013 amount. SELF INSURANCE FUND The Self Insurance Fund is used to finance the City of Tucson's risk management program. Revenue to this fund is primarily derived from charges to other City departments. The related fund activity includes unemployment claims, workers’ compensation claims, public liability claims, employee safety and wellness programs, hazardous waste management (spill program), and specified environmental remediation. The charges to other City departments are dependent on the department claim cost and the expenses (insurance, legal, medical, and administrative cost) related to the risk management program. In Fiscal Year 2013, the City will continue to include tort claim reimbursements in the primary tax levy as allowed by state law. The property tax revenue represents a reimbursement to the City’s Self Insurance Fund for the actual cost of liability claim judgments paid during Fiscal Year 2011. The amount levied for the tort liability reimbursement will be $1,051,650, a $0.0317 property tax increase per $100 assessed value. The City has built in capacity for a portion of the proceeds from a possible settlement from a claim in the W.R. Grace Bankruptcy case for property damages caused by the use or sale of products containing asbestos. This revenue would be used to fund attorney fees owed as a result of the lawsuit proceedings. C-30 INTERNAL SERVICE FUNDS ACTUAL FY 2011 FINANCIAL RESOURCES Fleet Services Internal Service Fund Operating Revenues: Interdepartmental Charges $ Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues General Fund Transfer Balances/Previous Year Surpluses Total Revenues $ 171,275 995,000 -024,512,842 General Services Internal Service Fund Operating Revenues: Interdepartmental Charges Non-Grant Contributions Interest Revenue Miscellaneous Revenues General Fund Transfer Balances/Previous Year Surpluses Subtotal 17,792,475 -014,304 205,294 305,000 -018,317,073 $ $ Clean Renewable Energy Bond Proceeds Total Revenues 23,338,719 7,848 -0- ADOPTED FY 2012 $ $ $ $ 292,552 25,533,310 5,000 140,000 97,000 -01,011,570 26,786,880 19,654,180 522,780 -030,000 -01,049,130 21,256,090 ESTIMATED FY 2012 $ $ $ $ 10,526,300 24,488,380 6,950 50,000 203,000 -04,250 24,752,580 18,556,330 522,780 -015,000 -0-019,094,110 ADOPTED FY 2013 $ $ $ $ 14,434,950 25,752,480 -026,400 48,000 -02,400,000 28,226,880 18,536,260 387,420 -05,000 -02,684,990 21,613,670 -0- $ 18,609,625 $ 31,782,390 $ 33,529,060 $ 21,613,670 Self Insurance Internal Service Fund Operating Revenues: Interdepartmental Charges $ Property Tax (Tort Claims) State Grant Interest Revenue Subtotal $ 19,288,870 234,566 71,985 96,471 19,691,892 $ 20,518,700 2,492,500 -0-023,011,200 $ 19,473,630 2,205,860 -092,000 21,771,490 $ 18,416,330 1,051,650 -090,000 19,557,980 Proceeds from Lawsuit Settlement $ -0- $ 2,460,630 $ -0- 2,460,630 Total Revenues $ 19,691,892 $ 25,471,830 $ 21,771,490 $ 22,018,610 Total Internal Service Funds $ 62,814,359 $ 84,041,100 $ 80,053,130 $ 71,859,160 C-31 FIDUCIARY FUNDS These funds are used to account for assets held by the City in a trustee capacity or as an agent of individuals, private organizations, other governments and/or other funds. TUCSON SUPPLEMENTAL RETIREMENT SYSTEM The Tucson Supplemental Retirement System (TSRS) was established in 1953 to provide retirement, survivor, and disability benefits for eligible city employees. Substantially all full-time and certain part-time employees, with the exception of those covered by the Arizona Public Safety Personnel Retirement System or the Elected Officials Retirement Plan of Arizona, are covered by TSRS. For Tucson Supplemental Retirement System employees hired prior to July 1, 2006, the employee contributes 5% of their annual covered payroll through bi-weekly payroll deductions. Employees hired after June 30, 2006, contribute 40% of the total required rate calculated annually by the system actuary with future changes to employee contribution rates limited to a maximum annual increase not to exceed 2.5% of annual salary. Tucson Supplemental Retirement System employees hired after June 30, 2011 are provided with a modified pension program (or pension “tier”) that establishes age 60 as the minimum age required for retirement eligibility after 20 years of credited service; requiring 85 points for eligibility (previously 80 points); normal retirement age of 65 (previously age 62); and reducing the pension benefit formula to 2.0% per year of credited service (previously 2.25% per year). In addition, the pension calculation for this tier will exclude service credits and average final pay associated with the members accrued unused sick and vacation leave pay at retirement (these elements are included for employees hired on or before June 30, 2011). The contribution rate for the new tier will remain at 40% of the recommended rate for TSRS by the System’s actuary. In Fiscal Year 2013, the City financed portion of the contribution rate is 28.77% up from the Fiscal Year 2012 rate of 23.57%. This increase in contribution rate is due to the losses on assets as well as overall demographic losses experienced by the plan. The Fiscal Year 2013 employer contribution rate is projected to be 29.94% for the employees hired before June 30, 2006 and 20.96% for those employees hired after June 30, 2006. C-32 FIDUCIARY FUNDS FINANCIAL RESOURCES ACTUAL FY 2011 Tucson Supplemental Retirement System Employer Contributions $ 23,432,916 Employee Contributions 11,335,216 Portfolio Earnings 118,188,894 Transfers from Other Sources 750,009 Miscellaneous Revenue 45,681 Balances/Previous Year Surpluses -0Total Fiduciary Funds $ 153,752,716 ADOPTED FY 2012 $ 30,000,000 9,000,000 11,634,000 500,000 35,000 22,403,600 $ 73,572,600 C-33 ESTIMATED FY 2012 $ ADOPTED FY 2013 27,185,000 8,200,000 12,050,000 50,000 50,000 23,865,370 $ 38,800,000 8,300,000 12,134,000 50,000 -08,893,960 $ 71,400,370 $ 68,177,960 Section D Department Budgets SUMMARY OF EXPENDITURES BY DEPARTMENT Elected and Official Mayor and Council City Manager City Attorney City Clerk Subtotal Public Safety/Neighborhood Services City Court Equal Opportunity Programs and Independent Police Review Housing and Community Development Parks and Recreation Public Defender Tucson City Golf Tucson Convention Center Tucson Fire Tucson Police Subtotal Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 2,662,366 8,373,906 8,056,920 2,766,110 $ 2,663,570 10,362,520 8,491,910 4,240,110 $ 2,630,080 8,585,380 7,838,740 3,987,060 $ 2,843,180 9,684,870 9,019,500 3,394,540 $ 21,859,302 $ 25,758,110 $ 23,041,260 $ 24,942,090 $ 10,558,367 784,526 $ 12,445,890 823,250 $ 10,142,000 820,600 $ 12,022,030 782,510 76,687,699 51,137,558 2,667,596 7,577,759 5,437,191 78,021,478 162,832,759 85,007,150 55,197,910 2,797,640 7,136,750 6,819,060 75,745,650 163,326,490 83,234,450 48,663,550 2,725,850 7,467,780 5,373,910 78,910,800 148,593,260 81,833,300 54,134,210 3,086,390 6,557,380 6,557,760 96,544,310 155,102,080 $ 395,704,933 $ 409,299,790 $ 385,932,200 $ 416,619,970 $ 43,816,730 59,439,928 7,497,027 181,894,387 170,078,954 $ 51,476,220 80,013,680 7,583,500 327,704,600 215,059,200 $ 47,124,490 69,098,210 7,161,830 182,190,220 201,705,010 $ 50,752,160 64,291,600 7,568,640 307,472,780 227,500,710 $ 418,910,296 $ 681,837,200 $ 507,279,760 $ 657,585,890 $ 1,369,268 9,620,508 14,074,869 15,930,454 3,471,892 $ 1,416,390 17,313,170 9,705,320 16,649,380 3,278,660 $ 1,351,360 15,002,390 9,518,850 15,878,630 3,268,440 $ 1,478,420 16,798,190 9,945,650 18,660,810 3,357,450 $ 44,466,991 $ 48,362,920 $ 45,019,670 $ 50,240,520 Non-Departmental $ 95,248,378 $ 99,987,250 $ 94,490,890 $ 96,694,190 Pension Services $ 68,135,877 $ 73,572,600 $ 71,400,370 $ 68,177,960 Operations and Development Environmental Services General Services Planning and Development Services Transportation Tucson Water Subtotal Support Services Budget and Internal Audit Finance Human Resources Information Technology Procurement Subtotal Total All Departments $ 1,044,325,777 $ 1,338,817,870 D-1 $ 1,127,164,150 $ 1,314,260,620 D-2 MAYOR and COUNCIL OPERATING: POSITION TOTAL: $ 2,843,180 43.00 ADMINISTRATIVE MAYOR'S OFFICE COUNCIL OFFICES FINANCING PLAN PROGRAM ALLOCATION Council - Ward 4 12% Council - Ward 3 12% Council - Ward 5 12% Council - Ward 6 12% General Fund 100% Administrative 11% Council - Ward 2 12% Council - Ward 1 12% D-3 Mayor 17% D-4 MAYOR and COUNCIL MISSION STATEMENT: To establish public policy and develop programs as mandated by the Tucson City Charter, represent community interests, and work with City management to effectively meet the community's current and long-term needs. POSITION RESOURCES Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total TOTAL BUDGET Administrative Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 $ 277,024 505,729 333,110 313,877 305,451 348,415 309,750 269,010 $ 2,662,366 $ 223,370 474,900 327,550 327,550 327,550 327,550 327,550 327,550 $ 2,663,570 $ 223,370 474,730 327,390 326,900 322,590 326,060 308,580 320,460 $ 2,630,080 $ 300,250 483,670 343,210 343,210 343,210 343,210 343,210 343,210 $ 2,843,180 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,286,968 343,795 31,603 $ 2,662,366 $ 2,334,390 300,980 28,200 $ 2,663,570 $ 2,264,350 309,560 56,170 $ 2,630,080 $ 2,431,210 383,760 28,210 $ 2,843,180 FUNDING SOURCES General Fund $ 2,662,366 $ 2,663,570 $ 2,630,080 $ 2,843,180 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $2,843,180 reflects an increase of $179,610 from the Fiscal Year 2012 Adopted Budget. Changes include: Pension, medical, workers’ compensation and public liability insurance increases Building maintenance, repair, and security cost increases Personnel costs Total D-5 $ 116,670 38,990 23,950 $ 179,610 MAYOR and COUNCIL OPERATING PROGRAMS ADMINISTRATIVE: This program area addresses the administrative needs of the Mayor and Council offices by supporting building operational expenses, utilities, insurance and supplies needed to support Mayor and Council meetings. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 277,024 $ 223,370 $ 223,370 $ 300,250 Character of Expenditures Services Supplies Program Total $ 272,360 4,664 $ 277,024 $ 218,570 4,800 $ 223,370 $ 218,570 4,800 $ 223,370 $ 295,570 4,680 $ 300,250 MAYOR and COUNCIL: This program area consists of the mayor and six council members. The Mayor and Council act as the policymaking body for the City of Tucson, pass City ordinances, establish policy for administrative staff by resolution, approve new programs, and adopt the budget. MAYOR'S OFFICE Projected Revenue Sources General Fund $ 505,729 $ 474,900 $ 474,730 $ 483,670 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 476,684 26,580 2,465 $ 505,729 $ 450,690 20,010 4,200 $ 474,900 $ 451,630 19,820 3,280 $ 474,730 $ 453,550 26,270 3,850 $ 483,670 Projected Revenue Sources General Fund $ 333,110 $ 327,550 $ 327,390 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 319,563 8,006 5,541 $ 333,110 $ 313,950 10,400 3,200 $ 327,550 $ 316,950 7,210 3,230 $ 327,390 $ 329,610 10,320 3,280 $ 343,210 WARD 1 D-6 MAYOR and COUNCIL Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund $ 313,877 $ 327,550 $ 326,900 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 299,634 10,186 4,057 $ 313,877 $ 313,950 10,400 3,200 $ 327,550 $ 310,040 12,370 4,490 $ 326,900 $ 329,610 10,320 3,280 $ 343,210 Projected Revenue Sources General Fund $ 305,451 $ 327,550 $ 322,590 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 292,811 6,634 6,006 $ 305,451 $ 313,950 10,400 3,200 $ 327,550 $ 304,300 9,120 9,170 $ 322,590 $ 329,610 10,320 3,280 $ 343,210 Projected Revenue Sources General Fund $ 348,415 $ 327,550 $ 326,060 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 339,297 8,029 1,089 $ 348,415 $ 313,950 10,400 3,200 $ 327,550 $ 296,650 15,400 14,010 $ 326,060 $ 329,610 10,320 3,280 $ 343,210 Projected Revenue Sources General Fund $ 309,750 $ 327,550 $ 308,580 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 298,152 6,113 5,485 $ 309,750 $ 313,950 10,400 3,200 $ 327,550 $ 275,530 18,610 14,440 $ 308,580 $ 329,610 10,320 3,280 $ 343,210 WARD 2 WARD 3 WARD 4 WARD 5 D-7 MAYOR and COUNCIL Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund $ 269,010 $ 327,550 $ 320,460 $ 343,210 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 260,827 5,887 2,296 $ 269,010 $ 313,950 10,400 3,200 $ 327,550 $ 309,250 8,460 2,750 $ 320,460 $ 329,610 10,320 3,280 $ 343,210 WARD 6 POSITION RESOURCES Mayor's Office Mayor Chief of Staff: Office of the Mayor Management Coordinator Management Assistant Executive Assistant/Mayor Program Total 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 Council - Ward 1 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 2 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 3 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 4 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 D-8 MAYOR and COUNCIL Council - Ward 5 Council Member Council Administrative Assistant Executive Assistant Program Total Council - Ward 6 Council Member Council Administrative Assistant Executive Assistant Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 43.00 43.00 43.00 43.00 D-9 D-10 BUDGET and INTERNAL AUDIT OPERATING: POSITION TOTAL: $ 1,478,420 14.00 BUDGET INTERNAL AUDIT FINANCING PLAN PROGRAM ALLOCATION Internal Audit 30% General Fund 100% Budget 70% D-11 D-12 BUDGET and INTERNAL AUDIT MISSION STATEMENT: To ensure effective and efficient allocation and expenditure of City resources to enable the Mayor and Council, City Manager and City departments to provide quality services to our residents; and provide an independent, objective assurance and consulting activity to ensure prudent fiscal management of public resources. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 10.00 4.00 14.00 10.00 4.00 14.00 10.00 4.00 14.00 10.00 4.00 14.00 TOTAL BUDGET Operating $ 1,369,268 $ 1,416,390 $ 1,351,360 $ 1,478,420 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 1,293,259 54,767 21,242 $ 1,369,268 $ 1,346,270 57,960 12,160 $ 1,416,390 $ 1,283,460 57,540 10,360 $ 1,351,360 $ 1,399,290 70,170 8,960 $ 1,478,420 FUNDING SOURCES General Fund $ 1,369,268 $ 1,416,390 $ 1,351,360 $ 1,478,420 POSITION RESOURCES Budget Internal Audit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $1,478,420 reflects an increase of $62,030 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs Increased costs for public liability insurance Miscellaneous adjustments Reduction in quantity of hardcopy budget documents printed for distribution Reduction of legal advertising costs by placing ads at minimum statutory requirements Total D-13 $ 52,020 19,050 2,360 (3,000) (8,400) $ 62,030 BUDGET and INTERNAL AUDIT DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 100% 100% 100% 100% Prepare quarterly reports on projected year-end expenditure and revenue balances and position vacancies for management and City departments so they can make informed decisions. • Number of reports 3 3 3 3 Facilitate quarterly Financial Monitoring Team (FMT) meetings to provide control of the budget. • Number of meetings 3 3 3 3 Provide administrative support and audit assistance to the Mayor and Council's Independent Audit and Performance Commission. • Number of regular and subcommittee meetings 19 18 16 15 Conduct internal audit and other projects as requested by management. • Number of projects 21 18 31 35 Ensure that expenditures do not exceed projected revenues and authorized amounts. OPERATING PROGRAMS BUDGET: This program area develops, implements, and monitors the City’s annual operating and capital budgets to ensure they remain within authorized appropriations and available revenues. This work is accomplished within the requirements of federal, state, and municipal laws. Projected Revenue Sources General Fund $ 986,820 $ 1,013,480 $ 924,810 $ 1,039,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 915,571 50,007 21,242 $ 986,820 $ 946,800 54,520 12,160 $ 1,013,480 $ 860,350 54,100 10,360 $ 924,810 $ 970,080 60,750 8,960 $ 1,039,790 D-14 BUDGET and INTERNAL AUDIT INTERNAL AUDIT: This program area conducts audits, reviews, cost studies, investigations, special projects, consultations, and analyzes department performance measures. Auditors work in an independent and objective manner to provide management with information necessary to improve the City’s operations. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Actual FY 2011 $ 382,448 $ 402,910 $ 426,550 $ 438,630 Character of Expenditures Salaries and Benefits Services Program Total $ 377,688 4,760 $ 382,448 $ 399,470 3,440 $ 402,910 $ 423,110 3,440 $ 426,550 $ 429,210 9,420 $ 438,630 POSITION RESOURCES Budget Budget and Internal Audit Program Director Budget Administrator Management Coordinator Budget Specialist Lead Budget Analyst Staff Assistant Secretary Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 Internal Audit Finance Manager Principal Internal Auditor Senior Internal Auditor Program Total 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 Department Total 14.00 14.00 14.00 14.00 D-15 D-16 CITY ATTORNEY OPERATING: POSITION TOTAL: $ 9,019,500 97.00 ADMINISTRATION CIVIL CRIMINAL DRUG ENFORCEMENT VICTIM NOTIFICATION and ASSISTANCE FINANCING PLAN PROGRAM ALLOCATION Criminal 66% Non-Federal Grants Fund 2% Drug Enforcement 4% Other Federal Grants Fund 4% Other* 4% General Fund 94% Civil 26% *Other includes Administration (2%) and Victim Notification and Assistance (2%). D-17 D-18 CITY ATTORNEY MISSION STATEMENT: To ensure the legality of the official business of the City of Tucson and protect the best interests of the City by providing effective and timely legal services to the Mayor and Council, the City Manager and all City departments. The City Attorney’s Office shall promote the safety of Tucson’s citizens and support local law enforcement by pursuing justice in the prosecution of criminal offenses. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 3.00 23.00 65.00 5.00 3.00 99.00 3.00 23.00 65.00 5.00 3.00 99.00 3.00 24.00 64.00 5.00 3.00 99.00 3.00 24.00 64.00 4.00 2.00 97.00 TOTAL BUDGET Operating $ 8,056,920 $ 8,491,910 $ 7,838,740 $ 9,019,500 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 7,398,382 420,057 205,605 32,876 $ 8,056,920 $ 7,766,230 518,420 207,260 -0$ 8,491,910 $ 7,246,090 434,300 158,350 -0$ 7,838,740 $ 8,279,650 563,260 176,590 -0$ 9,019,500 FUNDING SOURCES General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Department Total $ 7,626,083 350,837 80,000 $ 8,056,920 $ 7,900,950 439,650 151,310 $ 8,491,910 $ 7,426,370 332,170 80,200 $ 7,838,740 $ 8,525,540 352,760 141,200 $ 9,019,500 POSITION RESOURCES Administration Civil Criminal Drug Enforcement Victim Notification and Assistance Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $9,019,500 reflects an increase of $527,590 from the Fiscal Year 2012 Adopted Budget. Changes include: Increase in pension costs Personnel costs and benefits other than pension Increase in public liability Miscellaneous adjustments Decrease in postage Total $ 438,870 74,550 44,840 (4,760) (25,910) $ 527,590 D-19 CITY ATTORNEY DEPARTMENT MEASURES of PERFORMANCE Monitor and respond to requests from the Mayor and Council, the City Manager, and City departments for legal advice and representation.  Number of legal opinions  Number of responses to requests for legal advice on daily operational issues  Legal review of contracts and intergovernmental agreements  Control litigation of all active civil cases involving the City during the year.  Actively defend wrongful act litigation cases against the City  Maximize amount of money saved through settlement or litigation ($000s) Produce favorable civil case outcomes for the City.  Number of civil cases with favorable outcomes (less than estimated exposure)  Percent of cases with favorable outcomes Monitor prosecution of misdemeanor cases to ensure fair treatment of defendants, compliance with victims’ rights, staff professionalism, and efficiency of procedures.  Number of cases prosecuted Defer the prosecution of first-time, nonviolent defendants by offering counseling/education opportunities to firsttime offenders.  Number of defendants who applied for, or were offered, diversion Advise victims of their rights, case status, outcome, and restitution as required by the victim rights constitutional amendments.  Number of notifications  Number of victims assisted in obtaining restitution  Amount obtained in restitution awards for crime victims and City Court  Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013   76 13,559 77 14,238 77 14,238 75 14,514  614 692 692 705  53 56 56 58  $ 5,502 $ 1,944 $ 1,944 $ 2,300  99 104 104 110  90% 95% 95% 95%  14,451 13,500 14,600 15,000  11,643 14,300 8,083 8,250   36,000 551 23,000 535 34,000 560 35,000 570  $ 208,230 $ 260,000 $ 215,000 $ 215,000 D-20 CITY ATTORNEY OPERATING PROGRAMS ADMINISTRATION: This program area provides legal advice to the Mayor and Council and City management, as well as professional leadership, guidance, and support to the other program areas. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 276,534 $ 236,720 $ 205,770 $ 258,910 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 237,245 10,527 5,101 23,661 $ 276,534 $ 208,160 25,200 3,360 -0$ 236,720 $ 192,530 9,430 3,810 -0$ 205,770 $ 235,410 17,650 5,850 -0$ 258,910 CIVIL: This program area provides legal advice and representation to the Mayor and Council, the City Manager, and all City departments; and serves as the City representative in courts of law and administrative proceedings (including contracts, employment, environment and land use, personal injury, property damage, wrongful death and civil rights actions) to help ensure the lawfulness of the official business of the City of Tucson and avert litigation contrary to the City’s interest for all civil cases. Projected Revenue Sources General Fund $ 1,954,576 $ 2,130,650 $ 1,930,950 $ 2,324,680 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,838,692 59,601 47,068 9,215 $ 1,954,576 $ 1,952,470 121,710 56,470 -0$ 2,130,650 $ 1,837,430 55,340 38,180 -0$ 1,930,950 $ 2,145,550 130,050 49,080 -0$ 2,324,680 CRIMINAL: This program area promotes the safety of the community and supports local law enforcement by upholding state and local laws and ordinances through the prosecution of misdemeanor criminal and civil infraction cases; provides for rehabilitation of first-time, non-violent offenders through a diversion program; provides timely notification to victims; and responds to citizen inquiries about cases pending in City Court. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 5,372,661 -0$ 5,372,661 $ 5,456,160 -0$ 5,456,160 $ 5,168,850 80,000 $ 5,248,850 $ 5,918,010 -0$ 5,918,010 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,891,978 337,567 143,116 $ 5,372,661 $ 4,999,430 346,530 110,200 $ 5,456,160 $ 4,802,940 345,450 100,460 $ 5,248,850 $ 5,423,100 393,970 100,940 $ 5,918,010 D-21 CITY ATTORNEY DRUG ENFORCEMENT: This program area enhances violent crime control efforts by investigating; prosecuting; adjudicating; and punishing drug, gang and related criminal offenders. Projected Revenue Sources General Fund General Fund: Forfeiture Funds Miscellaneous Federal Grants Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 9,420 12,892 350,837 $ 373,149 $ 42,420 35,000 439,650 $ 517,070 $ 5,800 35,000 332,170 $ 372,970 $ 11,050 12,890 352,760 $ 376,700 $ 355,467 12,362 5,320 $ 373,149 $ 478,300 23,770 15,000 $ 517,070 $ 334,200 22,870 15,900 $ 372,970 $ 352,760 18,620 5,320 $ 376,700 VICTIM NOTIFICATION AND ASSISTANCE: This program area maintains victims’ rights through the provision of timely notification to victims and responses to inquiries about cases pending in City Court. Projected Revenue Sources Miscellaneous Non-Federal Grants $ 80,000 $ 151,310 $ 80,200 $ 141,200 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 75,000 -05,000 $ 80,000 $ 127,870 1,210 22,230 $ 151,310 $ 78,990 1,210 -0$ 80,200 $ 122,830 2,970 15,400 $ 141,200 POSITION RESOURCES Administration City Attorney Management Coordinator Administrative Assistant Program Total Civil Principal Assistant City Attorney (Chief Deputy) Principal Assistant City Attorney Assignment: Lead Civil Division Principal Assistant City Attorney Associate Prosecuting City Attorney Paralegal Executive Assistant Legal Secretary Customer Service Representative Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 -0- 1.00 -0- 1.00 1.00 1.00 1.00 15.00 -02.00 -04.00 1.00 23.00 15.00 -02.00 -04.00 1.00 23.00 14.00 1.00 2.00 1.00 3.00 1.00 24.00 14.00 1.00 2.00 1.00 3.00 1.00 24.00 D-22 CITY ATTORNEY Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 4.00 23.00 2.00 1.00 3.00 4.00 23.00 2.00 65.00 1.00 2.00 4.00 23.00 2.00 1.00 3.00 4.00 23.00 2.00 65.00 1.00 2.00 4.00 22.00 2.00 1.00 3.00 4.00 23.00 2.00 64.00 1.00 2.00 4.00 22.00 2.00 1.00 3.00 4.00 23.00 2.00 64.00 Drug Enforcement Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Legal Secretary Litigation Support Clerk Program Total 1.00 2.00 1.00 1.00 5.00 1.00 2.00 1.00 1.00 5.00 1.00 2.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 4.00 Victim Notification and Assistance Litigation Support Clerk Program Total 3.00 3.00 3.00 3.00 3.00 3.00 2.00 2.00 99.00 99.00 99.00 97.00 Criminal Principal Assistant City Attorney (Deputy) Principal Assistant Prosecuting City Attorney Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Assistant City Attorney Management Assistant Litigation Support Supervisor Legal Secretary Litigation Support Clerk Customer Service Representative Program Total Department Total D-23 D-24 CITY CLERK OPERATING: POSITION TOTAL: $ 3,394,540 37.50 ADMINISTRATION CAMPAIGN FINANCE ELECTION MANAGEMENT FINANCIAL MANAGEMENT LEGISLATIVE MANAGEMENT RECORDS MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Legislative Management 28% General Fund 100% Financial Management 4% Election Management 32% D-25 Records Management 21% Administration 8% Campaign Finance 7% D-26 CITY CLERK MISSION STATEMENT: To enable the public to fully participate in the governmental process, by providing accurate information and services in a professional manner, enabling the public to make informed decisions affecting the quality of their lives. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 2.00 1.75 5.30 1.70 12.50 6.25 29.50 2.00 1.75 13.30 1.70 12.50 6.25 37.50 2.00 1.70 12.10 1.70 11.70 8.30 37.50 2.00 1.70 12.10 1.70 11.40 8.60 37.50 TOTAL BUDGET Operating $ 2,766,110 $ 4,240,110 $ 3,987,060 $ 3,394,540 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Department Total $ 1,820,375 547,271 398,464 -0-0$ 2,766,110 $ 2,547,900 1,023,080 659,130 -010,000 $ 4,240,110 $ 2,056,940 1,161,870 768,250 -0-0$ 3,987,060 $ 2,151,740 450,920 106,880 685,000 -0$ 3,394,540 FUNDING SOURCES General Fund Miscellaneous Non-Federal Grant Department Total $ 2,766,110 -0$ 2,766,110 $ 4,230,110 10,000 $ 4,240,110 $ 3,987,060 -0$ 3,987,060 $ 3,394,540 -0$ 3,394,540 POSITION RESOURCES Administration Campaign Finance Election Management Financial Management Legislative Management Records Management Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $3,394,540 reflects a decrease of $845,570 from the Fiscal Year 2012 Adopted Budget. Changes include: Election equipment purchase Pension, medical, workers’ compensation and public liability insurance increases Eliminate grant funding Personnel costs (salary and benefit reductions due to staff retirements) Election operating expense reduction Total D-27 $ 685,000 174,720 (10,000) (67,810) (1,627,480) $ (845,570) CITY CLERK DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 111 111 114 114 1,026 1,110 1,050 1,050 1,149 1,450 1,181 1,100 95 275 165 225 Provides support for Liquor License Applications; includes provision for public notices, coordination of staff recommendations and posting requirements.  Number of new person and location transfer applications processed  Number of special event applications processed  Number of extension of premise applications processed 141 50 110 110 121 125 125 125 45 48 45 45 Processes and files official City documents received as public record in accordance with City and state law.  Number of official City documents such as ordinances, resolutions, contracts and Mayor & Council minutes processed and filed 8,792 9,675 10,310 10,310 Provides full support, prepares Agendas, Administrative Action Reports and Minutes for Study Session and Regular Mayor and Council meetings. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk website.  Number of meetings supported and attended  Number of Mayor and Council Agenda items processed Provides limited support, prepares Agendas, Legal Action Reports and Minutes for major Boards, Committees, and Commissions (BCC) programs. Posts agendas, reports and minutes to staff and the public on the City of Tucson, City Clerk, BCC website. Maintains BCC appointments including the coordination of loyalty oaths.  Number of meetings notices and agendas posted  Number of BCC members appointed and processed D-28 CITY CLERK Department Measures of Performance (Continued) Processes and stores records received from City departments at the City Records Center.  Volume of records stored at the City Records Center Conducts City of Tucson Mayor, Council and Special elections in odd numbered years; in even numbered years City ballot measures may be placed on a County ballot. Provides election materials to registered City voters; ensures all registered voters, within the City limits, receive information and instructions regarding the election process.  Number of registered voters  Number of voter information pamphlets distributed to households  Number of registered voters casting a ballot  Number of early ballots tabulated  Number of ballots cast at the polling places Complete tasks associated with the Campaign Finance Program within established guidelines. This measure is linked to the number of candidates and election year, which varies between a three council seat only election and a mayoral and three council seat election.  Number of mayoral and council candidate campaign finance reports reviewed and processed  Number of audits completed  Amount of public matching funds disbursed 1The Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 14,416 15,150 13,592 14,500 227,694 142,641 228,000 278,000 274,706 268,045 275,000 145,000 139,193 91,200 129,713 75,000 84,780 54,413 59,280 31,920 129,7131 -0-1 52,500 22,500 50 150 149 20 4 $ 11,271 16 $ 320,200 16 $ 305,205 4 $ 98,330 City of Tucson conducted the 2011 Primary and General Elections as Vote-By-Mail elections. D-29 CITY CLERK OPERATING PROGRAMS ADMINISTRATION: This program area provides administrative direction to the department and ensures that all department programs are delivered as required by law and in accordance with City of Tucson policies and procedures. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 255,902 $ 275,110 $ 273,960 $ 273,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 244,653 9,815 1,434 $ 255,902 $ 255,780 17,350 1,980 $ 275,110 $ 257,880 13,980 2,100 $ 273,960 $ 257,110 14,360 1,970 $ 273,440 CAMPAIGN FINANCE: The City Clerk serves as the Campaign Finance Administrator and administers the Campaign Finance Program as prescribed by the City Charter. Projected Revenue Sources General Fund $ 125,125 $ 508,630 $ 421,240 $ 222,100 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 105,945 16,271 2,909 $ 125,125 $ 100,960 404,200 3,470 $ 508,630 $ 99,960 319,180 2,100 $ 421,240 $ 107,440 112,690 1,970 $ 222,100 ELECTION MANAGEMENT: This program area administratively manages the City’s elections that include elective offices, charter amendments, measures and initiatives, and referendum and recall petitions by ensuring that elections are conducted in accordance with legal requirements and established policies and procedures to encourage maximum voter participation. Projected Revenue Sources General Fund $ 980,888 $ 1,906,230 $ 1,593,590 $ 1,073,450 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 345,149 280,767 354,972 -0$ 980,888 $ 923,090 369,990 613,150 -0$ 1,906,230 $ 290,480 576,970 726,140 -0$ 1,593,590 $ 255,530 65,390 67,530 685,000 $ 1,073,450 D-30 CITY CLERK FINANCIAL MANAGEMENT: This program area provides financial direction to the department and the Mayor and Council offices; monitors budget expenditures; assists with the development of budgets; maintains internal controls and ensures transactions comply with City of Tucson rules, regulations and policies. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Actual FY 2011 $ 134,116 $ 143,380 $ 135,700 $ 148,930 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 101,577 29,630 2,909 $ 134,116 $ 120,810 19,200 3,370 $ 143,380 $ 119,620 13,980 2,100 $ 135,700 $ 132,600 14,360 1,970 $ 148,930 LEGISLATIVE MANAGEMENT: This program area officially documents the legislative action taken by the Mayor and Council; processes and distributes meeting agendas, minutes, executed agreements, contracts, resolutions and ordinances for Mayor and Council and other public meetings; administratively manages the filling of boards, committee and commission seats; oversees and supports departments in the administration and management of the City’s advisory boards and sub-committees; and oversees the liquor license application process. Projected Revenue Sources General Fund Grant Capacity Program Total $ 899,942 -0$ 899,942 $ 953,910 10,000 $ 963,910 $ 937,550 -0$ 937,550 $ 955,670 -0$ 955,670 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 725,420 148,005 26,517 -0$ 899,942 $ 787,390 141,750 24,770 10,000 $ 963,910 $ 773,400 142,640 21,510 -0$ 937,550 $ 797,460 139,150 19,060 -0$ 955,670 RECORDS MANAGEMENT: This program area acts as the official records keeper for the City; coordinates and implements citywide records policies and procedures; manages the City Records Center; prepares, stores, secures, and retrieves City documents in a systematic and accessible manner as requested by City staff and the public in accordance with legal requirements. Projected Revenue Sources General Fund $ 370,137 $ 442,850 $ 625,020 $ 720,950 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 297,631 62,783 9,723 $ 370,137 $ 359,870 70,590 12,390 $ 442,850 $ 515,600 95,120 14,300 $ 625,020 $ 601,600 104,970 14,380 $ 720,950 D-31 CITY CLERK POSITION RESOURCES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 Campaign Finance City Clerk Administrator Management Assistant Secretary Program Total 0.25 0.50 1.00 1.75 0.25 0.50 1.00 1.75 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 Election Management Deputy City Clerk Information Technology Supervisor Management Coordinator Systems Analyst Management Assistant Office Supervisor Secretary (Hourly) Election Specialist (Hourly) Senior Election Technician (Hourly) Election Technician (Hourly) Program Total 0.50 0.60 0.50 -0-00.20 1.00 1.00 0.50 1.00 5.30 0.50 0.60 0.50 -01.00 0.20 1.00 3.00 2.50 4.00 13.30 0.50 -00.50 0.40 -00.20 1.00 3.00 2.50 4.00 12.10 0.50 -00.50 0.40 -00.20 1.00 3.00 2.50 4.00 12.10 Financial Management Deputy City Clerk Management Coordinator Secretary Program Total 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.30 0.50 0.40 -01.50 0.80 1.00 8.00 12.50 0.30 0.50 0.40 -01.50 0.80 1.00 8.00 12.50 -00.80 -00.60 2.50 0.80 1.00 6.00 11.70 -00.80 -00.60 2.50 0.50 1.00 6.00 11.40 Records Management Deputy City Clerk City Clerk Administrator City Records Manager Office Supervisor Secretary Program Total -00.25 1.00 1.00 4.00 6.25 -00.25 1.00 1.00 4.00 6.25 0.30 -01.00 1.00 6.00 8.30 0.30 -01.00 1.30 6.00 8.60 Department Total 29.50 37.50 37.50 37.50 Administration City Clerk Executive Assistant Program Total Legislative Management Deputy City Clerk City Clerk Administrator Information Technology Supervisor Systems Analyst Management Assistant Office Supervisor Agenda Office Coordinator Secretary Program Total D-32 CITY COURT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 11,306,630 715,400 $ 12,022,030 130.00 ADMINISTRATION COURT SERVICES EVENING ALTERNATIVE to JAIL JUDICIAL JUDICIAL SERVICES PROBATION PUBLIC SERVICES CASE PROCESSING SERVICE FUND FILL the GAP FUND FARE PROGRAM FUND JUDICIAL COLLECTION ENHANCEMENT FUND FINANCING PLAN PROGRAM ALLOCATION Judicial Services 23% Public Services 16% Capital Improvement Program 6% *Other 11% Administration 20% General Fund 94% Judicial 21% Court Services 9% *Other includes Probation (5%), Fines/Fees and Restitution Enforcement Program (FARE) (2%), Judicial Collection Enhancement Fund (2%), Evening Alternative to Jail (1%), Fill the Gap (1%), and Case Processing Services (<1%). D-33 D-34 CITY COURT MISSION STATEMENT: To serve the community and protect individual rights by providing fair and prompt administration of justice. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 16.00 17.00 15.00 44.00 8.00 34.00 134.00 16.00 18.00 15.00 43.00 8.00 34.00 134.00 17.00 17.00 12.00 44.00 7.00 33.00 130.00 17.00 17.00 12.00 44.00 7.00 33.00 130.00 TOTAL BUDGET Operating Capital Department Total $ 9,873,032 685,335 $ 10,558,367 $ 11,655,890 790,000 $ 12,445,890 $ 9,825,800 316,200 $ 10,142,000 $ 11,306,630 715,400 $ 12,022,030 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Department Total $ 8,107,277 1,486,382 271,804 7,569 $ 9,873,032 685,335 $ 10,558,367 $ 8,694,380 2,159,560 651,950 150,000 $ 11,655,890 790,000 $ 12,445,890 $ 8,089,790 1,474,740 261,270 -0$ 9,825,800 316,200 $ 10,142,000 $ 9,121,040 1,658,340 417,250 110,000 $ 11,306,630 715,400 $ 12,022,030 FUNDING SOURCES General Fund Department Total Capital Improvement Department Total $ 9,873,032 $ 9,873,032 685,335 $ 10,558,367 $ 11,655,890 $ 11,655,890 790,000 $ 12,445,890 $ 9,825,800 $ 9,825,800 316,200 $ 10,142,000 $ 11,306,630 $ 11,306,630 715,400 $ 12,022,030 POSITION RESOURCES Administration Court Services Judicial Judicial Services Probation Public Services Department Total D-35 CITY COURT SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $11,306,630 reflects a decrease of $349,260 from the Fiscal Year 2012 Adopted Budget. Changes include: Computer equipment and hardware Increase in public liability Increase in building maintenance Personnel costs Miscellaneous adjustments Decrease in software maintenance Case processing capacity Total $ 152,560 103,540 99,000 78,870 3,990 (140,000) (647,220) $ (349,260) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Clearance Rate: measures new filing of charges against charges disposed within a specific time period. Indicates whether caseload is expanding or contracting. Goal: 100% clearance rate.  Criminal Charge Clearance Rate  Civil Charge Clearance Rate 237% 113% N/A N/A 100% 100% 100% 100% Cost Per Charge: measures the cost of processing a single violation (charge) by charge type. The Court has a responsibility to use resources effectively to deliver desired outcomes such as access to the court, fairness, impartiality, and timeliness in case processing. This performance measure assists in gauging that effectiveness over time. Goal is to keep costs within 5% of prior year costs (dependent upon external factors).  Cost Per Criminal Charge  Cost Per Civil Charge $ 48 $ 24 N/A N/A $ 51 $ 26 $ 53 $ 27 13:24 N/A 15:00 15:00 10:12 N/A 10:00 10:00 Wait Times to Access Court Services Customer Service Lobby: average wait time of no more than 15 minutes, dependent upon staff levels. Customer Service Call Center: average wait time of no more than 10 minutes, dependent upon staff levels. D-36 CITY COURT OPERATING PROGRAMS ADMINISTRATION: This program area is responsible for personnel management, facilities management, budget management, case management, records retention and the enforcement of court-ordered sanctions for approximately 260,000 charges per year. Additionally, Administration is comprised of the following divisions: Administrative Services, Court Services, Judicial Services, Probation, and Public Services. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 2,223,071 -0$ 2,223,071 $ 2,187,890 27,300 $ 2,215,190 $ 2,135,730 27,300 $ 2,163,030 $ 2,207,270 -0$ 2,207,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,094,255 947,568 181,248 $ 2,223,071 $ 1,158,560 860,930 195,700 $ 2,215,190 $ 1,041,690 957,960 163,380 $ 2,163,030 $ 1,242,490 819,410 145,370 $ 2,207,270 COURT SERVICES: This program area oversees the records management section of the court, with approximately 500,000 active records. It is responsible for records retention and the destruction of court files. Additionally, it is responsible for the processing of case file requests, motions, set-asides, records requests, and appeals. Court Services also monitors electronic functions such as document scanning, computerized case tracking, photo enforcement, and e-citations. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 836,923 -0$ 836,923 $ 937,990 22,890 $ 960,880 $ 841,800 22,890 $ 864,690 $ 923,410 44,610 $ 968,020 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 801,799 14,272 20,852 $ 836,923 $ 934,400 12,130 14,350 $ 960,880 $ 837,360 12,540 14,790 $ 864,690 $ 925,000 22,020 21,000 $ 968,020 EVENING ALTERNATIVE TO JAIL: This program area was implemented to reduce the number of defendants taken into custody for incarceration at the Pima County Jail during the hours of 5:00 PM to midnight. By reducing the number of defendants taken to the jail, the City does not incur costs associated with the first day of jail board, police officers do not spend several hours booking defendants into the jail, and defendants usually have their initial appearance within 20 minutes or less after arriving at the Court. Projected Revenue Sources Court Fines and Forfeitures $ 61,804 $ 70,000 $ 82,630 $ 136,000 Character of Expenditures Salaries and Benefits $ 61,804 $ 70,000 $ 82,630 $ 136,000 D-37 CITY COURT JUDICIAL: This program area hears a variety of cases including traffic, driving under the influence (DUI), drug possession, prostitution, shoplifting, domestic violence, and other City code violations. A significant number of the DUI and prostitution cases are tried before a jury. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources Court Fines and Forfeitures Actual FY 2011 $ 2,486,231 $ 2,395,770 $ 2,322,270 $ 2,418,120 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,027,448 458,279 504 $ 2,486,231 $ 1,919,740 474,130 1,900 $ 2,395,770 $ 1,862,690 457,630 1,950 $ 2,322,270 $ 1,959,850 454,360 3,910 $ 2,418,120 JUDICIAL SERVICES: This program area provides clerical support to the magistrates by assisting with courtroom proceedings, updating cases in the court’s electronic case management system, and overseeing the management of the daily court calendar. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 2,219,631 -0$ 2,219,631 $ 2,296,870 69,140 $ 2,366,010 $ 2,236,600 69,140 $ 2,305,740 $ 2,520,660 100,910 $ 2,621,570 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,188,697 30,934 -0$ 2,219,631 $ 2,342,960 23,050 -0$ 2,366,010 $ 2,282,010 23,480 250 $ 2,305,740 $ 2,570,930 50,640 -0$ 2,621,570 PROBATION: This program area is responsible for monitoring high-risk offenders or those ordered by the court for the purpose of rehabilitating the offender and for the protection of the community. Probation oversees the Home Detention Program which offsets City jail costs. Additionally, Probation is responsible for collecting court ordered fines and fees, and coordination of treatment services including substance abuse, sex offenders, and domestic violence offenders. It also serves as a point of contact for victims and other criminal justice/social service agencies. Projected Revenue Sources General Fund Probation Fees Case Processing Service Fee Program Total $ 303,260 260,670 -0$ 563,930 $ 6,980 -0528,220 $ 535,200 $ 6,980 -0482,680 $ 489,660 $ Character of Expenditures Salaries and Benefits Services Program Total $ 555,189 8,741 $ 563,930 $ 527,800 7,400 $ 535,200 $ 483,300 6,360 $ 489,660 $ 521,000 10,100 $ 531,100 D-38 -0-0531,100 $ 531,100 CITY COURT PUBLIC SERVICES: This program area assists the public by giving out court information, setting civil and parking hearings, accepting and processing various court-ordered documents presented by citizens, and processing payments. It also provides customer service to individuals inquiring by telephone and citizens filing Orders of Protection and Injunctions Against Harassment. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 1,385,920 -0$ 1,385,920 $ 1,569,920 67,920 $ 1,637,840 $ 1,417,970 67,920 $ 1,485,890 $ 1,769,420 44,600 $ 1,814,020 Character of Expenditures Salaries and Benefits Services Program Total $ 1,365,119 20,801 $ 1,385,920 $ 1,620,920 16,920 $ 1,637,840 $ 1,469,120 16,770 $ 1,485,890 $ 1,625,770 188,250 $ 1,814,020 GENERAL RESTRICTED REVENUE FUNDS-PURPOSE AND USE CASE PROCESSING SERVICE FUND: This fund was established to cover case processing costs incurred by the court, such as credit card processing fees; cost of a bond clerk at the Pima County Jail; postage costs for mailing parking notices to defendants per ordinance; bond card publication; and court security. Projected Revenue Sources Case Processing Service Fees Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ 900,000 $ -0- $ 80,000 $ -0-0-0-0- $ 120,000 680,000 100,000 $ 900,000 $ -0-0-0-0- $ 80,000 -0-0$ 80,000 $ $ FILL THE GAP FUND: This fund was established by the Arizona Supreme Court for courts to use to improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts; improve court automation; and improve case processing or the administration of justice. Projected Revenue Sources Fill the Gap Fees Character of Expenditures Salaries and Benefits Supplies Equipment Program Total $ 1,665 $ 150,000 $ -0- $ 127,000 $ 1,665 -0-0$ 1,665 $ $ -0-0-0-0- $ D-39 -0-0150,000 $ 150,000 $ -017,000 110,000 $ 127,000 CITY COURT FINES/FEES AND RESTITUTION ENFORCEMENT PROGRAM (FARE) FUND: This program fund was established by the Arizona Supreme Court to assist courts in becoming more consistent and uniform with their collection practices. As a FARE participant, City Court receives limited reimbursement to help cover costs for data entry, computer programming, payment processing and other FARE-related duties that may increase workload. Projected Revenue Sources FARE Fees Character of Expenditures Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 43,761 $ 175,000 $ 80,900 $ 178,530 $ 5,787 37,974 $ 43,761 $ 85,000 90,000 $ 175,000 $ $ 113,560 64,970 $ 178,530 -080,900 $ 80,900 JUDICIAL COLLECTION ENHANCEMENT FUND (JCEF): This fund is legislatively appropriated monies that, upon approval of the Arizona Supreme Court, is to be used to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts including restitution, child support, fines and civil penalties; and to improve court automation projects likely to assist in case processing or the administration of justice. Projected Revenue Sources JCEF Fees $ 50,096 $ 250,000 $ 30,990 $ 225,000 Character of Expenditures Personal Services Supplies Equipment Program Total $ 11,301 31,226 7,569 $ 50,096 $ $ 30,990 -0-0$ 30,990 $ 60,000 165,000 -0$ 225,000 1.00 2.00 1.00 1.00 3.00 2.00 -01.00 1.00 1.00 2.00 1.00 1.00 17.00 1.00 2.00 1.00 1.00 3.00 2.00 -01.00 1.00 1.00 2.00 1.00 1.00 17.00 -0250,000 -0$ 250,000 POSITION RESOURCES Administration Deputy Director of City Court Court Administrator Information Technology Manager System Administrator Systems Analyst Information Technology Specialist Information Technology Analyst Court Supervisor Executive Assistant Bookkeeper* Senior Court Clerk Senior Account Clerk Court Clerk Program Total 1.00 2.00 1.00 1.00 3.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 16.00 *Reclassified in Fiscal Year 2012 from an accountant to a bookkeeper. D-40 1.00 2.00 1.00 1.00 3.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 16.00 CITY COURT Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 3.00 7.00 6.00 17.00 1.00 3.00 7.00 7.00 18.00 1.00 2.00 6.00 8.00 17.00 1.00 2.00 4.00 10.00 17.00 Judicial Presiding Magistrate City Magistrate Limited Special City Magistrate Program Total 1.00 11.00 3.00 15.00 1.00 11.00 3.00 15.00 1.00 9.00 2.00 12.00 1.00 9.00 2.00 12.00 Judicial Services Court Section Manager Court Interpreter Supervisor Court Supervisor Court Interpreter Senior Court Clerk Program Total 1.00 1.00 3.00 2.00 37.00 44.00 1.00 1.00 2.00 2.00 37.00 43.00 1.00 1.00 3.00 2.00 37.00 44.00 1.00 1.00 3.00 2.00 37.00 44.00 1.00 4.00 3.00 8.00 1.00 4.00 3.00 8.00 1.00 3.00 3.00 7.00 1.00 3.00 3.00 7.00 Public Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 3.00 14.00 16.00 34.00 1.00 3.00 14.00 16.00 34.00 1.00 3.00 13.00 16.00 33.00 1.00 3.00 11.00 18.00 33.00 Department Total 134.00 134.00 130.00 130.00 Court Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total Probation Court Section Manager Senior Probation Officer Probation Officer Program Total D-41 D-42 CITY MANAGER OPERATING: POSITION TOTAL: $ 9,684,870 32.00 CITY MANAGER CONSERVATION and SUSTAINABLE DEVELOPMENT REAL ESTATE ZONING EXAMINER FINANCING PLAN PROGRAM ALLOCATION Conservation and Sustainable Development 28% Other Federal Grants Fund 22% Real Estate 8% Non-Federal Grants Fund 2% Zoning Examiner 1% City Manager 63% General Fund 76% D-43 D-44 CITY MANAGER MISSION STATEMENT: To provide an environment that creates trust and confidence in the City of Tucson organization and management systems that facilitates the delivery of the highest quality municipal services to Tucson residents. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 14.00 4.00 13.00 4.00 15.00 5.00 16.00 5.00 9.00 2.00 29.00 9.00 2.00 28.00 9.00 1.00 30.00 10.00 1.00 32.00 TOTAL BUDGET Operating $ 8,373,906 $ 10,362,520 $ 8,585,380 $ 9,684,870 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Grant Capacity Department Total $ 2,003,230 4,539,923 22,495 1,808,258 $ 8,373,906 $ 2,410,200 4,304,330 47,990 3,600,000 $ 10,362,520 $ 2,401,190 4,360,970 23,220 1,800,000 $ 8,585,380 $ 3,050,950 4,333,460 27,990 2,272,470 $ 9,684,870 FUNDING SOURCES General Fund Other Federal Grants Fund Non-Federal Grants Fund Department Total $ 6,565,648 1,808,258 -0$ 8,373,906 $ 6,762,520 3,450,000 150,000 $ 10,362,520 $ 6,785,380 1,800,000 -0$ 8,585,380 $ 7,412,400 2,122,470 150,000 $ 9,684,870 POSITION RESOURCES City Manager Office of Conservation and Sustainable Development Real Estate Zoning Examiner Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $9,684,870 reflects a decrease of $677,650 from the Fiscal Year 2012 Adopted Budget. Changes include: Pension, medical, workers’ compensation and public liability insurance increases Personnel costs due to addition of four positions for economic development, intergovernmental relations, real estate, and conservation and sustainable development functions Other miscellaneous items Decrease in grant capacity Total D-45 $ 321,090 319,660 9,130 (1,327,530) $ (677,650) CITY MANAGER DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 65 150 85 20 12 13 18 25 14 4 15 13 N/A N/A 400 500 Certify businesses through the Green Business Certification program.  Number of businesses certified 6 40 25 50 Manage conservation and sustainability grants.  Number of grants 10.5 3 3 4 N/A N/A 225 200 200 N/A 10 10 Respond quickly and effectively to media requests and inquiries.  Number of media inquiries handled N/A 550 600 600 Defeat legislation that is harmful to the City of Tucson and its residents.  Percent defeated N/A 80% 100% 80% Coordinate and manage property acquisitions, including rights-of-way, for Tucson Water, Parks and Recreation, Transportation, and the Regional Transportation Authority.  Number of acquisitions – rights-of-way Hold public hearings, render decisions, and make recommendations to the Mayor and Council related to zoning and land use, stolen property disposition and liquor license extensions.  Number of rezoning cases  Number of special exception land use cases Assist in the creation/recruitment of new primary jobs to Tucson. Ensure regular, timely and accurate information is provided to residents about the City of Tucson.  Number of media releases distributed  Number of Tucson City News newsletter issues produced D-46 CITY MANAGER OPERATING PROGRAMS CITY MANAGER: This program area is responsible for carrying out the Mayor and Council’s policy decisions, providing executive oversight to all City departments, planning and developing programs in response to community needs, and fostering and maintaining the City's relationships with other governmental entities on the local, state, and federal levels. It is responsible for the City's economic development efforts and managing contractual obligations for organizations that promote economic and workforce development. This program area is also responsible for communicating with employees and the public, communications with the media, and coordinating communication efforts across departments. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 5,803,492 $ 5,627,160 $ 5,835,100 $ 6,137,000 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,316,227 4,476,191 11,074 $ 5,803,492 $ 1,398,570 4,209,620 18,970 $ 5,627,160 $ 1,530,610 4,291,810 12,680 $ 5,835,100 $ 1,924,640 4,199,270 13,090 $ 6,137,000 OFFICE of CONSERVATION and SUSTAINABLE DEVELOPMENT (OCSD): This program area promotes an environmental vision and provides leadership that emphasizes strong natural resources protection and sustainable community growth. OCSD collaborates with City departments, businesses, neighborhoods, and other organizations to protect and enhance the integrity of our unique Sonoran Desert ecosystem and improve quality and livability of the urban environment. OCSD administers the Energy Efficiency and Conservation Block Grant awarded by the United States Department of Energy. Projected Revenue Sources General Fund Economic Stimulus Fund Other Federal Grants Fund Non-Federal Grants Fund Program Total $ 129,070 1,802,237 6,021 -0$ 1,937,328 $ 220,030 3,200,000 250,000 150,000 $ 3,820,030 $ 161,290 1,700,000 100,000 -0$ 1,961,290 $ 364,210 1,500,000 622,470 150,000 $ 2,636,680 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 113,360 12,560 3,150 1,808,258 $ 1,937,328 $ 180,110 32,140 7,780 3,600,000 $ 3,820,030 $ 146,560 12,030 2,700 1,800,000 $ 1,961,290 $ 326,240 29,960 8,010 2,272,470 $ 2,636,680 D-47 CITY MANAGER REAL ESTATE: This program area provides professional real property support for City departments, including appraisal, acquisition, management, special studies, cultural resource clearance, environmental investigation, leasing, and disposition. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Real Estate Fees Program Total Actual FY 2011 $ 375,275 57,742 $ 433,017 $ 609,750 60,000 $ 669,750 $ 574,900 38,000 $ 612,900 $ 729,970 40,000 $ 769,970 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 384,541 42,293 6,183 $ 433,017 $ 597,290 52,640 19,820 $ 669,750 $ 559,250 47,200 6,450 $ 612,900 $ 663,270 99,810 6,890 $ 769,970 ZONING EXAMINER: This program area provides independent and professional review and analysis of zoning and land use changes, stolen property dispositions, and liquor license extension-of-premises cases. Projected Revenue Sources General Fund $ 200,069 $ 245,580 $ 176,090 $ 141,220 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 189,102 8,879 2,088 $ 200,069 $ 234,230 9,930 1,420 $ 245,580 $ 164,770 9,930 1,390 $ 176,090 $ 136,800 4,420 -0$ 141,220 POSITION RESOURCES City Manager City Manager Deputy City Manager Assistant City Manager Assistant to the City Manager Economic Development Manager Planning Administrator Special Projects Manager Intergovernmental Relations Program Manager Pension Analyst Management Assistant to the City Manager Intergovernmental Relations Program Liaison 1.00 1.00 1.00 2.00 -01.00 1.00 -0- 1.00 1.00 1.00 2.00 -0-01.00 -0- 1.00 1.00 1.00 2.00 1.00 -01.00 -0- 1.00 1.00 1.00 2.00 1.00 -01.00 1.00 -01.00 1.00 -02.00 -0- -02.00 -0- 1.00 2.00 -0- D-48 CITY MANAGER City Manager (Continued) Executive Assistant/City Manager Executive Assistant/Public Safety Retirement Support Administrative Assistant Secretary Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 3.00 1.00 3.00 1.00 4.00 1.00 4.00 -0- -01.00 14.00 -01.00 13.00 1.00 -015.00 1.00 -016.00 Office of Conservation and Sustainable Development Conservation and Sustainable Development Program Director Project Manager Senior Engineering Associate Staff Assistant Program Assistant Program Total 1.00 1.00 1.00 1.00 1.00 -01.00 1.00 4.00 1.00 -01.00 1.00 4.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 5.00 Real Estate Real Estate Program Director Real Estate Program Coordinator Review Appraiser Real Estate Agent Staff Assistant Property Manager Property Agent Geographic Information System Technician Secretary Program Total 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 2.00 1.00 2.00 1.00 -01.00 1.00 1.00 10.00 Zoning Examiner Zoning Examiner Secretary Program Total 1.00 1.00 2.00 1.00 1.00 2.00 1.00 -01.00 1.00 -01.00 29.00 28.00 30.00 32.00 Department Total D-49 D-50 ENVIRONMENTAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 46,922,160 3,830,000 $ 50,752,160 237.00 ADMINISTRATION COLLECTIONS ENVIRONMENTAL COMPLIANCE LANDFILL OPERATIONS OTHER REQUIREMENTS FINANCING PLAN PROGRAM ALLOCATION Environmental Compliance 7% Miscellaneous Federal Grants 1% Landfill Operations 13% Other Requirements 14% Capital Improvement Program 7% Collections 58% Administration 8% Environmental Services Fund 92% D-51 D-52 ENVIRONMENTAL SERVICES MISSION STATEMENT: To promote a healthy Tucson community by providing innovative and effective waste management and environmental protection services. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 40.00 155.00 15.00 31.00 241.00 40.00 155.00 15.00 31.00 241.00 37.00 156.00 15.00 29.00 237.00 37.00 156.00 15.00 29.00 237.00 TOTAL BUDGET Operating Capital Department Total $ 43,457,333 359,397 $ 43,816,730 $ 49,313,020 2,163,200 $ 51,476,220 $ 46,402,040 722,450 $ 47,124,490 $ 46,922,160 3,830,000 $ 50,752,160 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Grant Capacity Operating Total Capital Improvement Program Department Total $ 15,279,649 16,080,113 4,933,861 5,478,124 1,685,586 -0$ 43,457,333 359,397 $ 43,816,730 $ 16,915,330 19,838,780 5,633,680 5,369,000 1,365,300 190,930 $ 49,313,020 2,163,200 $ 51,476,220 $ 15,558,590 18,597,280 5,322,880 5,557,990 1,365,300 -0$ 46,402,040 722,450 $ 47,124,490 $ 16,739,410 18,268,720 5,309,360 5,357,000 1,247,670 -0$ 46,922,160 3,830,000 $ 50,752,160 FUNDING SOURCES Environmental Services Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Total Capital Improvement Program Department Total $ 43,394,764 62,569 -0$ 43,457,333 359,397 $ 43,816,730 $ 48,717,890 404,200 190,930 $ 49,313,020 2,163,200 $ 51,476,220 $ 46,331,080 70,960 -0$ 46,402,040 722,450 $ 47,124,490 $ 46,560,260 361,900 -0$ 46,922,160 3,830,000 $ 50,752,160 POSITION RESOURCES Administration Collections Environmental Compliance Landfill Operations Department Total D-53 ENVIRONMENTAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $46,922,160 reflects a decrease of $2,390,860 from the Fiscal Year 2012 Adopted Budget. Changes include: Increase in pension and medical costs Decrease in travel and training costs Miscellaneous adjustments Decrease in uniform costs Decrease in office supplies, printing and postage costs Decrease in retiree insurance Decrease in licenses and permits costs Decrease in repairs and maintenance of equipment costs Decrease in lease purchases costs Decrease in computer software purchases Decrease in equipment purchases Decrease in non-federal grant capacity Personnel costs Decrease in liability insurance costs Decrease in professional services costs Decrease in vehicle maintenance costs Total $ 516,200 (11,560) (26,140) (30,900) (33,490) (36,070) (41,070) (76,050) (117,630) (136,410) (178,710) (190,930) (294,400) (560,980) (580,370) (592,350) $ (2,390,860) DEPARTMENT MEASURES of PERFORMANCE Enhance customer accessibility to the department by monitoring the phone system to ensure quality customer service.  Percent of calls answered  Average time to answer calls (seconds) Low Income Program (monthly average). participants Collect solid waste materials.  Number of residential customers  Number of residential refuse tons collected  Number of commercial customers  Number of commercial refuse tons collected  Number of bins provided for community clean-ups Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 95% 19 N/A 20 97% 15 97% 20 5,696 4,000 4,032 3,240 132,251 153,914 3,548 82,060 138,800 156,200 3,450 84,200 132,400 147,000 3,250 78,100 132,600 148,000 3,090 74,500 135 130 207 200 D-54 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Brownfields Assessments and Cleanups. Phase I Environmental Site Assessments (Historic property use investigation) Phase II Environmental Site Assessments (Sampling or contaminant investigation) Groundwater Protection - Provide groundwater remediation, sampling and assessment to protect the drinking water aquifer. Number of landfill gas monitoring wells sampled by ES staff (quarterly) Number of sites under active groundwater remediation Environmental Management Program (EMP): A committee of senior representatives from various departments, meets regularly to address City environmental issues, set priorities, manage current incidents, and follow up on previous incidents. Number of significant environmental incidents handled Recycling.  Tons recycled at a local facility  Tons of electronic components recycled Reduction in greenhouse gas emissions (metric tons of carbon dioxide) Household Hazardous Waste Program. Number of residents served  Number of businesses served Number of total tons collected Provide safe and environmentally secure disposal of refuse at Los Reales Landfill. Tons disposed by City and private haulers Number of loads Provide green energy from renewable landfill gas resources and reduce greenhouse gas emissions. Landfill gas diverted to Tucson Electric Power for generation (million cubic feet) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 119 155 69 80 51 19 37 20 256 256 297 297 5 6 5 6 27 20 20 20 41,565 46 50,395 45,500 65 65,000 40,000 65 55,000 42,000 70 60,000 37,086 125 643 33,620 128 650 34,292 131 663 34,978 133 676 450,506 163,791 450,000 175,000 452,700 156,500 443,000 153,000 387 350 461 475 D-55 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Public Information - ES is committed to providing Tucsonans with up-to-date information about its services and programs while recognizing that public education and outreach is an important function. Number of student contacts in K-12 schools Number of participants on ES tours Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 26,400 17,500 26,400 26,400 470 1,000 470 820 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Customer Service and Billing, Recycling and Waste Reduction, Tucson Clean and Beautiful, Public Information, and Management Support Services (i.e., finance, human resources, procurement, and information technology). Projected Revenue Sources Environmental Services Fund $ 3,816,118 $ 4,521,530 $ 3,638,140 $ 3,841,470 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,831,002 892,185 92,931 $ 3,816,118 $ 3,179,000 975,760 366,770 $ 4,521,530 $ 2,744,100 798,290 95,750 $ 3,638,140 $ 3,016,780 648,430 176,260 $ 3,841,470 COLLECTIONS: This program area provides the collection of refuse and recycling services to both residential and commercial customers at a minimum per-unit cost while preserving community health and welfare. These costs also include the residential brush and bulky items collections, container maintenance, and funding for the Household Hazardous Waste (HHW) program. Projected Revenue Sources Environmental Services Fund $ 26,462,974 $ 27,192,600 $ 26,091,710 $ 27,039,750 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 9,485,060 7,450,069 4,057,898 5,469,947 $ 26,462,974 $ 10,256,940 8,711,670 4,334,990 3,889,000 $ 27,192,600 $ 9,653,480 8,370,500 4,389,740 3,677,990 $ 26,091,710 $ 10,398,720 8,084,580 4,239,450 4,317,000 $ 27,039,750 D-56 ENVIRONMENTAL SERVICES ENVIRONMENTAL COMPLIANCE: This program area provides a variety of regulatory and compliance activities to protect the citizens by providing a clean environment along with the development of renewable energy sources from landfill gas. The program area includes funding for Brownfields, grants, groundwater protection, and the remediation of the environment. Projected Revenue Sources Environmental Services Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 2,190,437 62,569 -0$ 2,253,006 $ 3,530,080 404,200 190,930 $ 4,125,210 $ 2,936,180 70,960 -0$ 3,007,140 $ 3,184,080 361,900 -0$ 3,545,980 Character of Expenditures Salaries and Benefits Services Supplies Equipment Grant Capacity Program Total $ 911,481 1,283,312 58,213 -0-0$ 2,253,006 $ 1,348,100 2,286,200 99,980 200,000 190,930 $ 4,125,210 $ 1,272,360 1,681,580 53,200 -0-0$ 3,007,140 $ 1,377,900 1,890,480 77,600 200,000 -0$ 3,545,980 LANDFILL OPERATIONS: This program area provides for the safe disposal of refuse materials with on-site waste diversion and recycling opportunities while ensuring compliance with regulatory laws to help protect the citizens of our community and also provide a clean environment. Projected Revenue Sources Environmental Services Fund $ 4,823,942 $ 6,823,640 $ 7,428,470 $ 5,962,550 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,052,106 2,038,840 724,819 8,177 $ 4,823,942 $ 2,131,290 2,580,410 831,940 1,280,000 $ 6,823,640 $ 1,888,650 2,875,630 784,190 1,880,000 $ 7,428,470 $ 1,946,010 2,360,490 816,050 840,000 $ 5,962,550 OTHER REQUIREMENTS: This program area funds ES Debt Service and administrative service charges which compensate Tucson Water and the general government for services received (e.g., procurement, financial, etc.). Projected Revenue Sources Environmental Services Fund $ 6,101,293 $ 6,650,040 $ 6,236,580 $ 6,532,410 Character of Expenditures Administrative Services Services Debt Service Program Total $ 4,273,227 142,480 1,685,586 $ 6,101,293 $ 4,584,350 700,390 1,365,300 $ 6,650,040 $ 4,584,350 286,930 1,365,300 $ 6,236,580 $ 4,584,350 700,390 1,247,670 $ 6,532,410 D-57 ENVIRONMENTAL SERVICES POSITION RESOURCES Administration Director Deputy Director Environmental Services Administrator Information Technology Manager Department Human Resources Manager Environmental Manager Finance Manager Management Coordinator GIS Supervisor Management Assistant Public Information Officer Recycling Coordinator GIS Data Analyst Safety Specialist Public Information Specialist Water Services Supervisor Executive Assistant Administrative Assistant Customer Service Representative Secretary Program Total Collections Environmental Services Administrator Environmental Services Superintendent Welder Supervisor Environmental Services Accounts Representative Supervisor Environmental Services/Neighborhood Resources Supervisor Welder Equipment Operation Specialist Utility Service Representative Environmental Services Equipment Operator Senior Environmental Services Worker Administrative Assistant Senior Trades Helper Environmental Services Worker Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 1.00 1.00 1.00 1.00 -01.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 13.00 2.00 40.00 1.00 2.00 1.00 1.00 1.00 1.00 -01.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 13.00 2.00 40.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 -01.00 2.00 1.00 -01.00 1.00 1.00 1.00 1.00 6.00 13.00 1.00 37.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 -01.00 2.00 1.00 -01.00 1.00 1.00 1.00 1.00 6.00 13.00 1.00 37.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 9.00 9.00 9.00 9.00 3.00 1.00 2.00 116.00 3.00 1.00 2.00 116.00 3.00 1.00 2.00 116.00 3.00 1.00 2.00 116.00 6.00 -02.00 10.00 155.00 6.00 -02.00 10.00 155.00 6.00 1.00 2.00 10.00 156.00 6.00 1.00 2.00 10.00 156.00 D-58 ENVIRONMENTAL SERVICES Environmental Compliance Environmental Manager Environmental Project Coordinator Civil Engineer Environmental Scientist Staff Assistant Environmental Services Inspection Supervisor Environmental Services Inspector Program Total Landfill Operations Environmental Services Administrator Environmental Scientist Environmental Services Superintendent Environmental Services/Neighborhood Services Supervisor Equipment Operation Specialist Office Supervisor Customer Service Representative Senior Environmental Services Worker Environmental Services Worker Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 2.00 3.00 1.00 2.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 5.00 15.00 5.00 15.00 5.00 15.00 5.00 15.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 -01.00 2.00 1.00 -01.00 2.00 12.00 1.00 4.00 3.00 6.00 31.00 12.00 1.00 4.00 3.00 6.00 31.00 11.00 1.00 4.00 3.00 6.00 29.00 11.00 1.00 4.00 3.00 6.00 29.00 241.00 241.00 237.00 237.00 D-59 D-60 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW (OEOP) OPERATING: POSITION TOTAL: $ 782,510 8.00 FINANCING PLAN PROGRAM ALLOCATION OEOP 100% General Fund 100% D-61 D-62 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW MISSION STATEMENT: 1) To provide quality services through integrity, professionalism and excellence; 2) To ensure that Tucson citizens are afforded equal opportunity in the provision of public accommodation, housing, and employment without regard to race, color, national origin, sex, disability, age, religion, familial status, marital status, sexual orientation, gender identity or ancestry; 3) To ensure equal procurement opportunity to all businesses with which the city solicits and/or conducts contracted services; 4) To conduct a thorough, objective, and fair external review process of citizen inquiries and complaints regarding police misconduct; and 5) To our community, we will continue our long tradition of service and commitment. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 9.00 9.00 9.00 8.00 TOTAL BUDGET Operating $ 784,526 $ 823,250 $ 820,600 $ 782,510 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 721,268 60,354 2,904 $ 784,526 $ 756,030 59,720 7,500 $ 823,250 $ 769,380 47,630 3,590 $ 820,600 $ 712,120 66,480 3,910 $ 782,510 FUNDING SOURCES General Fund $ 784,526 $ 823,250 $ 820,600 $ 782,510 POSITION RESOURCES Equal Opportunity/Independent Police Review SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $782,510 reflects a decrease of $40,740 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs due to transfer of one position to General Services $ (40,740) DEPARTMENT MEASURES of PERFORMANCE Process, investigate, and mediate complaints of discrimination filed by citizens and City employees.  Number of complaints processed 14 25 20 20 Provide Minority and Women-Owned Business/Di sadvantaged Business Enterprise certification and re-certification.  Number of certifications processed 218 200 225 225 D-63 EQUAL OPPORTUNITY/INDEPENDENT POLICE REVIEW Department Measures of Performance (Continued) Provide citizens with an external police review process to ensure a thorough, objective, and fair resolution of citizen inquiries and complaints regarding police misconduct.  Number of complaints reviewed Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 183 200 200 200 OPERATING PROGRAM OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW: Investigates complaints of discrimination filed by citizens and City employees, and ensures accessibility to City programs, facilities, and services for persons with disabilities. The office provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. The office administers the Small Business Enterprise Program and the Disadvantaged Business Program which entails certification of participating businesses, establishing participation goals for eligible projects, and monitoring the program’s effectiveness. Projected Revenue Sources General Fund $ 784,526 $ 823,250 $ 820,600 $ 782,510 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 721,268 60,354 2,904 $ 784,526 $ 756,030 59,720 7,500 $ 823,250 $ 769,380 47,630 3,590 $ 820,600 $ 712,120 66,480 3,910 $ 782,510 POSITION RESOURCES Equal Opportunity/Independent Police Review Equal Opportunity and Independent Police Review Program Director Program Manager Project Manager ADA Compliance Specialist Business Enterprise Compliance Specialist Senior Equal Opportunity Specialist Equal Opportunity Specialist Administrative Assistant Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 -01.00 1.00 1.00 2.00 8.00 D-64 FINANCE OPERATING: POSITION TOTAL: $ 16,798,190 111.00 ADMINISTRATION ACCOUNTING GENERAL PUBLIC LIABILITY GROUND REMEDIATION REVENUE TREASURY PROGRAM ALLOCATION FINANCING PLAN Revenue 21% Self Insurance Internal Service Fund 50% Treasury 11% General Public Liability 47% General Fund 50% Other* 7% Accounting 14% *Other includes Administration (4%) and Ground Remediation (3%). D-65 D-66 FINANCE MISSION STATEMENT: To safeguard the City’s assets and support the operations of the City of Tucson by maintaining a fiscally sound organization that conforms to legal requirements and generally accepted financial management principles; and provide quality service in the areas of long-term financial planning, investments, debt management, revenue administration and projections, accounting, risk management, and tax audit. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 5.00 33.00 4.00 48.00 21.00 111.00 5.00 33.00 4.00 48.00 21.00 111.00 3.00 34.00 4.00 46.00 22.00 109.00 3.00 34.00 4.00 46.00 24.00 111.00 TOTAL BUDGET Operating $ 9,620,508 $ 17,313,170 $ 15,002,390 $ 16,798,190 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 6,368,299 2,949,717 302,492 $ 9,620,508 $ 7,204,970 9,619,260 488,940 $ 17,313,170 $ 7,302,420 7,500,110 199,860 $ 15,002,390 $ 7,593,120 8,860,460 344,610 $ 16,798,190 FUNDING SOURCES General Fund Self Insurance Internal Service Fund Department Total $ 7,054,933 2,565,575 $ 9,620,508 $ 7,778,620 9,534,550 $ 17,313,170 $ 7,786,900 7,215,490 $ 15,002,390 $ 8,361,130 8,437,060 $ 16,798,190 POSITION RESOURCES Administration Accounting General Public Liability Revenue Treasury Department Total SIGNIFICANT CHANGES: GENERAL FUND The adopted General Fund operating budget for Fiscal Year 2013 of $8,361,130 is an increase of $582,510 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs increased due to the change in the City's pension contribution Increased budget capacity for outsourcing investment activities Increased budget capacity for public liability insurance Miscellaneous adjustments Total D-67 $ 389,640 100,000 88,180 4,690 $ 582,510 FINANCE SIGNIFICANT CHANGES: SELF INSURANCE FUND The adopted Self-Insurance Fund operating budget for Fiscal Year 2013 of $8,437,060 is a decrease of $1,097,490 from the Fiscal Year 2012 Adopted Budget. Changes include: Reduction in capacity for various operating purchases such as computer equipment and software, offset against increased costs for legal expenses Removal of capacity for Risk Management administrative services charge which was eliminated in a previous fiscal year Reduction in capacity for outside professional services reflective of reduced need Reduction in capacity for third party insurance premiums due to both favorable claims experience and market conditions Total $ (46,240) (274,000) (327,250) (450,000) $ (1,097,490) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Plan, organize, and direct City debt offerings.  Number of debt offerings  5 6 8 5 Pay vendor invoices.  Vendor checks issued  Accounts payable turnover ratio   58,024 14.8 75,000 13.0 48,000 14.8 48,000 14.8 Issue new licenses and bill accounts.  New licenses issued  Accounts billed    4,790 27,373 5,000 15,000 4,900 56,000 5,000 56,000  1,925 1,900 1,850 1,850  60.8% 60.0% 72.8% 72.0%  80% 80% 90% 90%  $ 170,340 $ 167,550 $ 168,000 $ 168,000 $ 6,706 $ 5,500 $ 5,000 $ 5,100 Process and deposit utility, tax, and license payments and other City revenue.  Total number of payments processed (000s)  Percent of utility payments processed the same day as received  Percent of tax, license, and other payments processed the same day as received  Collect business privilege tax and license fees ($000s) Recover unpaid taxes identified in audits and collect delinquent taxes ($000s). D-68 FINANCE OPERATING PROGRAMS ADMINISTRATION: This program area provides supervision to the department and financial direction to City management and other City departments; conducts financial analysis; prepares and monitors the department’s budget; manages the City’s debt obligations and requirements; prepares revenue projections; and carries out the administrative functions and requirements of the Public Safety Pension Retirement System. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund $ 778,400 $ 753,740 $ 826,830 $ 743,180 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 633,059 136,590 8,751 $ 778,400 $ 642,290 93,660 17,790 $ 753,740 $ 754,360 65,790 6,680 $ 826,830 $ 625,090 109,330 8,760 $ 743,180 ACCOUNTING: This program area ensures appropriate reporting of the City’s funds and financial transactions, prepares the Comprehensive Annual Financial Report (CAFR), processes employee payroll, manages accounts receivables and accounts payables, and pursues the collection of past due accounts. Projected Revenue Sources General Fund $ 1,869,817 $ 2,084,970 $ 2,230,560 $ 2,275,760 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,714,989 105,890 48,938 $ 1,869,817 $ 1,951,200 75,200 58,570 $ 2,084,970 $ 2,113,180 80,700 36,680 $ 2,230,560 $ 2,107,350 110,590 57,820 $ 2,275,760 GENERAL PUBLIC LIABILITY: This program area reviews claims filed against the City and pays for public liability losses and property losses. It also reviews contracts for insurance and indemnification requirements. Projected Revenue Sources Self Insurance Internal Service Fund $ 2,281,165 $ 9,044,560 $ 6,540,120 $ 7,954,320 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 265,647 1,996,202 19,316 $ 2,281,165 $ 322,310 8,541,820 180,430 $ 9,044,560 $ 322,980 6,203,410 13,730 $ 6,540,120 $ 320,820 7,582,000 51,500 $ 7,954,320 D-69 FINANCE GROUND REMEDIATION: This program ensures that leaking underground storage tanks are remediated as required for compliance with local, state, and federal laws. Projected Revenue Sources Self Insurance Internal Service Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 284,411 $ 489,990 $ 675,370 $ 482,740 Character of Expenditures Services Supplies Program Total $ 284,158 253 $ 284,411 $ 489,990 -0$ 489,990 $ 675,370 -0$ 675,370 $ 482,740 -0$ 482,740 REVENUE: This program area operates cashier stations throughout the community, processes business tax returns, manages all City business licenses, investigates unlicensed businesses, and provides staff support to the City of Tucson Small Business Commission. Revenue also administers the City's Tax Code to generate revenue for financing City services. It educates businesses about the code, and conducts regular tax audits of City businesses to ensure compliance with the tax code. Projected Revenue Sources General Fund $ 3,201,362 $ 3,596,930 $ 3,330,320 $ 3,529,030 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,825,450 161,648 214,264 $ 3,201,362 $ 3,231,740 151,940 213,250 $ 3,596,930 $ 3,053,750 161,720 114,850 $ 3,330,320 $ 3,123,810 191,390 213,830 $ 3,529,030 TREASURY: This program area is responsible for managing the City's cash and investments by projecting cash needs to maintain adequate liquidity, ensuring the timely transfer of funds to meet daily cash needs and investing the excess to provide maximum returns at acceptable levels of risk. This area is the main contact point for the City's banking services provider. This program area also provides administration and oversight in the management of investments for the Tucson Supplemental Retirement Systems (TSRS.) Projected Revenue Sources General Fund $ 1,205,353 $ 1,342,980 $ 1,399,190 $ 1,813,160 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 929,154 265,230 10,969 $ 1,205,353 $ 1,057,430 266,650 18,900 $ 1,342,980 $ 1,058,150 313,120 27,920 $ 1,399,190 $ 1,416,050 384,410 12,700 $ 1,813,160 D-70 FINANCE POSITION RESOURCES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 1.00 1.00 1.00 2.00 1.00 5.00 1.00 2.00 1.00 5.00 1.00 1.00 -03.00 1.00 1.00 -03.00 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 2.00 2.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 1.00 2.00 2.00 2.00 7.00 3.00 3.00 3.00 10.00 1.00 34.00 General Public Liability Risk Manager Risk Management Claims Adjuster Administrative Assistant Program Total 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 Revenue Finance Administrator Finance Manager Finance Analyst Principal Accountant/Auditor Tax Audit Supervisor Senior Accountant/Auditor Tax Auditor Financial Services Supervisor Revenue Investigation Supervisor Revenue Investigator Administrative Assistant Customer Service Representative Senior Account Clerk Program Total 2.00 1.00 2.00 2.00 -08.00 -03.00 1.00 16.00 1.00 5.00 7.00 48.00 2.00 1.00 2.00 2.00 -08.00 -03.00 1.00 16.00 1.00 5.00 7.00 48.00 2.00 1.00 2.00 -02.00 -07.00 3.00 1.00 15.00 1.00 5.00 7.00 46.00 1.00 1.00 2.00 -02.00 -07.00 3.00 2.00 15.00 1.00 5.00 7.00 46.00 Administration* Assistant City Manager/Chief Financial Officer Deputy Director Finance Manager Executive Assistant Program Total Accounting Finance Administrator Finance Manager Finance Analyst Principal Accountant Senior Accountant Financial Services Supervisor Account Clerk Supervisor Administrative Assistant Senior Account Clerk Office Assistant Program Total *One full-time equivalent position, Pension Analyst, is budgeted in the City Manager’s Office which is responsible for the Public Safety Pension Retirement System administrative functions. D-71 FINANCE Treasury Finance Administrator Finance Manager Finance Analyst Financial Services Supervisor Office Supervisor Administrative Assistant Senior Account Clerk Senior Cashier Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 -01.00 1.00 1.00 2.00 -04.00 12.00 21.00 -01.00 1.00 1.00 2.00 -04.00 12.00 21.00 -02.00 1.00 1.00 2.00 -04.00 12.00 22.00 1.00 2.00 1.00 1.00 2.00 1.00 4.00 12.00 24.00 111.00 111.00 109.00 111.00 D-72 GENERAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 57,945,500 6,346,100 $ 64,291,600 245.00 ADMINISTRATION FACILITIES FLEET SERVICES PARKWISE FINANCING PLAN ISF: General Services 34% PROGRAM ALLOCATION Capital Improvement Program 10% Fleet Services 49% Other* 8% ParkWise 7% Administration 1% General Fund 4% Facilities 43% ISF: Fleet Services 44% *Other includes Capital Improvement Fund (2%), ParkWise Fund (6%). D-73 D-74 GENERAL SERVICES1 MISSION STATEMENT: To provide citizens and visitors safe, accessible public parking and provide city departments and agencies the facilities, communications, energy, fuel, and vehicle assets they need to succeed. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 7.00 108.00 105.00 97.00 15.00 332.00 7.00 103.00 105.00 97.00 15.00 327.00 7.00 -0127.00 96.00 15.00 245.00 7.00 -0127.00 96.00 15.00 245.00 TOTAL BUDGET Operating Capital Department Total $ 50,581,531 8,858,397 $ 59,439,928 $ 59,329,980 20,683,700 $ 80,013,680 $ 50,699,080 18,399,130 $ 69,098,210 $ 57,945,500 6,346,100 $ 64,291,600 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 19,420,187 15,037,712 15,193,233 338,307 592,092 $ 50,581,531 8,858,397 $ 59,439,928 $ 22,408,910 15,725,110 17,751,460 1,439,830 2,004,670 $ 59,329,980 20,683,700 $ 80,013,680 $ 15,461,010 16,477,370 15,976,150 762,000 2,022,550 $ 50,699,080 18,399,130 $ 69,098,210 $ 17,450,500 18,806,340 17,293,020 1,072,620 3,323,020 $ 57,945,500 6,346,100 $ 64,291,600 FUNDING SOURCES General Fund Capital Improvement Fund Internal Service Fund: Fleet Services Internal Service Fund: General Services Non-Federal Grants Fund Other Federal Grants Fund ParkWise Fund Department Total Capital Improvement Program Department Total $ 7,896,392 19,067 22,969,676 17,446,984 -0254,819 1,994,593 $ 50,581,531 8,858,397 $ 59,439,928 $ 7,962,650 400,000 26,116,740 21,217,190 530,830 117,620 2,984,950 $ 59,329,980 20,683,700 $ 80,013,680 $ 2,853,440 530,830 24,752,580 19,727,500 -0151,860 2,682,870 $ 50,699,080 18,399,130 $ 69,098,210 $ 2,931,220 1,151,500 28,224,300 21,613,670 -0-04,024,810 $ 57,945,500 6,346,100 $ 64,291,600 POSITION RESOURCES Administration Communications2 Facilities Fleet Services ParkWise Department Total 1All totals reflect the consolidation of ParkWise with General Services during Fiscal Year 2012; prior to Fiscal Year 2013, ParkWise was represented in the budget document as a separate entity. 2Transferred to Tucson Fire during Fiscal Year 2012. D-75 GENERAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $57,945,500 reflects a decrease of $1,384,480 from the Fiscal Year 2012 Adopted Budget. Changes include: Replacement of the Fleet Services shops' heating, cooling and ventilation systems Addition of ParkWise debt service for the Pennington Street and Centro garages which was previously in the citywide consolidated debt service budget Increase in capacity to cover the second year of the Qualified Energy Conservation Bond funded replacement of the HVAC Controls at the Tucson Convention Center and Police headquarters Additional capacity to cover the Internal Performance Contracting Program which funds the replacement of older/failing equipment citywide with more energy efficient equipment. The up-front investment is paid back by capturing the resulting energy savings over the estimated life of the equipment. Other miscellaneous line item reductions Reduction in the Clean Renewable Energy Bonds debt service payment based on annual payment schedule Reduction in the General Services Internal Service Fund as a result of no planned replacement of Facilities Management vehicles Elimination of capacity to cover end of service retirement payouts Transfer of Emergency Communications Center to the Fire Department Total $ 2,400,000 1,432,700 751,500 550,000 (20,910) (132,240) (300,000) (495,890) (5,569,640) $ (1,384,480) DEPARTMENT MEASURES of PERFORMANCE Work toward a 100% on-time completion rate of Facilities Management work orders.  Percent of work orders completed within five days after receipt  Percent of preventive maintenance work orders completed on set schedule Reduce the costs associated with the permitting and inspecting of repair/replacement building component projects by utilizing the Registered Plant (annual permit) concept.  Targeted annual cost reduction ($000) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 79% 65% 75% 75% 44% 75% 75% 75% N/A $ 2,000* $ 120 $ 600 *Since this original estimate was made, Development Services has decided to not require permitting for several types of building or building component/equipment modifications. This has resulted in a significant decrease in the number of permit requests that were anticipated to be diverted through the Registered Plant Program thus reducing the projected cost savings. The program also did not start until mid-Fiscal Year 2012. D-76 GENERAL SERVICES Department Measures of Performance (Continued) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 100% 100% 100% 90% 33% 100% 100% 80% Provide the Environmental Services department with 100% of its daily collection equipment needs for side-loaders and frontend loaders.  46 side loaders daily   13 front-end loaders daily  98% 100% 100% 100% 99% 100% 100% 100% Maximize public safety communications equipment availability while minimizing operational costs by ensuring repeat repairs are kept to 5% or less.  Percent repeat repairs 4.6% 5.0% 4.5% 5.0% Achieve 100% cost recovery residential parking program.  Percent cost recovery 32% 73% 38% 50% 90% 90% 90% 90% Minimize internal Project Management (PM) costs for the design and construction of City facilities.  Percent of completed large (greater than $500,000) projects where PM costs did not exceed 5%  Percent of completed small (less than $500,000) projects where PM costs did not exceed 10%  in the Resolve 90% of parking garage maintenance issues within two days of request for service.  Percent resolved within two days D-77 GENERAL SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides overall leadership, management, budgeting, cost accounting, personnel management, environmental compliance, and safety support for the department. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources Interdepartmental Charges Actual FY 2011 $ 781,294 $ 932,790 $ 878,650 $ 794,240 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 745,831 29,377 6,086 $ 781,294 $ 891,580 30,310 10,900 $ 932,790 $ 844,030 30,240 4,380 $ 878,650 $ 744,730 41,200 8,310 $ 794,240 FACILITIES: This program area ensures a healthy, functional, aesthetic, and sustainable building environment for all City employees and the public through development and oversight of long-term building plans and programs; detailed project scopes, cost estimates, design, construction documents; construction oversight for major new buildings; repairs, remodels, alteration and demolition projects; planning and scheduling ongoing and long-term facilities maintenance, repair, and custodial services; and planning and implementation for energy conservation and energy optimization efforts. At the beginning of Fiscal Year 2012, due to organizational changes, the Communications Maintenance function which maintains critical public safety and general services communications equipment was consolidated into the program area. Projected Revenue Sources General Fund Capital Improvement Fund Communications TriBand IGA Revenue Interdepartmental Charges Solar America Cities Grant US Treasury Subsidy for CREBs II Program Total $ 1,625,425 19,067 -014,412,546 129,809 -0$ 16,186,847 $ 1,288,600 400,000 -017,705,900 117,620 -0$ 19,512,120 $ 2,831,410 530,830 22,030 18,326,070 151,860 522,780 $ 22,384,980 $ 2,931,220 1,151,500 -020,432,010 -0387,420 $ 24,902,150 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 6,570,169 7,640,767 1,383,819 -0592,092 $ 16,186,847 $ 7,726,110 7,507,850 1,593,160 680,330 2,004,670 $ 19,512,120 $ 8,392,100 9,275,780 1,994,550 700,000 2,022,550 $ 22,384,980 $ 9,350,880 10,697,500 2,042,500 920,950 1,890,320 $ 24,902,150 D-78 GENERAL SERVICES FLEET SERVICES: This program area provides direct vehicle, fuel, and equipment support to all City operations. City vehicles and equipment are centrally specified and procured; preventive maintenance plans are scheduled and developed; vehicles maintained and repaired; vehicles and equipment disposed of; and all fuels purchased, stored, and dispensed. Projected Revenue Sources Interdepartmental Charges Vehicle Auction Revenue Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 22,898,693 70,983 $ 22,969,676 $ 26,086,740 30,000 $ 26,116,740 $ 24,724,580 28,000 $ 24,752,580 $ 28,224,300 -0$ 28,224,300 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 5,531,549 4,222,211 13,215,916 -0$ 22,969,676 $ 6,176,050 4,495,180 15,353,840 91,670 $ 26,116,740 $ 5,431,070 5,547,870 13,773,640 -0$ 24,752,580 $ 6,369,240 6,638,950 15,096,440 119,670 $ 28,224,300 PARKWISE: ParkWise provides a parking management program that enhances quality of life, stimulates the economic development within the area defined by the City Center Strategic Vision Plan, and efficiently and creatively utilizes parking resources to improve overall accessibility and environment of the region. During the latter part of Fiscal Year 2011, the program was organizationally made part of the General Services Department. Projected Revenue Sources Hooded Meter Fee Miscellaneous Revenues Parking Meter Collections Parking Revenues Parking Violations Rents and Leases Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service1 Program Total 1Prior $ 52,020 845 610,614 413,968 796,811 120,335 $ 1,994,593 $ 16,500 500 887,250 814,080 873,430 393,190 $ 2,984,950 $ 24,390 500 788,936 629,504 958,724 280,816 $ 2,682,870 25,000 500 849,610 1,869,430 990,000 290,270 $ 4,024,810 $ 701,396 1,191,185 96,634 5,378 -0$ 1,994,593 $ 897,820 1,655,900 369,230 62,000 -0$ 2,984,950 $ $ 985,650 1,428,690 145,770 32,000 1,432,700 $ 4,024,810 793,810 1,623,480 203,580 62,000 -0$ 2,682,870 to Fiscal Year 2013, Debt Service for ParkWise was located in the Non-Departmental budget. D-79 $ GENERAL SERVICES COMMUNICATIONS: At the beginning of Fiscal Year 2012, the Emergency Communications Center was transferred to the Tucson Fire Department and the remaining Communication Maintenance function was consolidated with Facilities. Projected Revenue Sources General Fund Interdepartmental Charges State 911 Revenue TriBand IGA Revenue Tucson Urban Area Security Initiative Grant Funds Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 $ 6,159,257 2,253,152 90,309 21,393 125,010 $ 6,616,040 2,578,500 40,000 18,010 -0- $ -0-0-0-0-0- $ -0-0-0-0-0- $ 8,649,121 $ 9,252,550 $ -0- $ -0- $ 5,871,242 1,954,172 490,778 332,929 $ 8,649,121 $ 6,717,350 2,035,870 424,330 75,000 $ 9,252,550 $ -0-0-0-0-0- $ -0-0-0-0-0- $ Adopted FY 2013 $ GRANTS: This program area provides capacity for grant funding allocated to the General Services Department in order to enhance operational objectives outlined by the Mayor and Council. Projected Revenue Sources Non-Federal Grants $ -0- $ 530,830 $ -0- $ -0- Character of Expenditures Equipment $ -0- $ 530,830 $ -0- $ -0- POSITION RESOURCES Administration Director Deputy Director Management Coordinator Lead Management Analyst Management Assistant Staff Assistant Executive Assistant Program Total 1.00 1.00 2.00 1.00 1.00 -01.00 7.00 D-80 1.00 1.00 2.00 1.00 1.00 -01.00 7.00 1.00 1.00 2.00 1.00 1.00 -01.00 7.00 1.00 1.00 1.00 1.00 -02.00 1.00 7.00 GENERAL SERVICES Facilities Architecture and Engineering Administrator Facilities Management Administrator Communication Maintenance Superintendent Energy Manager Facilities Management Superintendent Architect Mechanical Engineer ADA Compliance Specialist Management Assistant Senior Engineering Associate Staff Assistant Communications Maintenance Scheduler Planner Scheduler Carpentry Supervisor Electrical Supervisor Electronics Technician Supervisor HVAC-R Supervisor Lock Shop Supervisor Plumbing Supervisor Electrician Electronics Technician Energy Management Control System Technician Engineering Associate Facilities Project Coordinator Fuel Station Mechanic HVAC-R Mechanic Carpenter Custodial Services Supervisor Locksmith Physical Plant Operator Plumber Electronics Bench Technician Painter Roofer Administrative Assistant Building Maintenance Worker Lead Custodian Secretary Senior Account Clerk Senior Storekeeper Storekeeper Custodian Customer Service Clerk Technological Intern Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 -01.00 3.00 3.00 1.00 -01.00 3.00 1.00 -02.00 1.00 1.00 -01.00 1.00 1.00 9.00 -02.00 1.00 4.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 -03.00 2.00 1.00 4.00 3.00 1.00 2.00 -01.00 15.00 1.00 1.00 105.00 1.00 1.00 -01.00 3.00 3.00 1.00 -01.00 3.00 1.00 -02.00 1.00 1.00 -01.00 1.00 1.00 9.00 -02.00 1.00 4.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 -03.00 2.00 -04.00 3.00 2.00 2.00 -01.00 15.00 1.00 1.00 105.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 8.00 8.00 2.00 1.00 4.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 4.00 3.00 2.00 1.00 3.00 3.00 2.00 3.00 1.00 1.00 18.00 2.00 1.00 127.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 7.00 2.00 1.00 5.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 5.00 3.00 2.00 1.00 3.00 1.00 2.00 3.00 1.00 1.00 20.00 2.00 1.00 127.00 D-81 GENERAL SERVICES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Fleet Services Fleet Administrator Fleet Maintenance Superintendent Fleet Services Superintendent Certified Fleet Services Supervisor Staff Assistant Fleet Equipment Specialist Fleet Services Supervisor Certified Lead Automotive Mechanic Certified Senior Heavy Equipment Mechanic Certified Automotive Mechanic Lead Automotive Mechanic Senior Heavy Equipment Mechanic Automotive Mechanic Certified Lead Fleet Services Technician Welder Automotive Body Technician Automotive Parts Specialist Certified Fleet Control Specialist Administrative Assistant Certified Senior Fleet Services Technician Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Automotive Service Writer Fleet Services Attendant Program Total 1.00 1.00 1.00 1.00 1.00 3.00 5.00 1.00 -06.00 2.00 25.00 11.00 1.00 2.00 1.00 8.00 2.00 1.00 12.00 1.00 3.00 3.00 1.00 1.00 3.00 97.00 1.00 1.00 1.00 1.00 1.00 3.00 5.00 1.00 1.00 10.00 2.00 24.00 7.00 1.00 2.00 1.00 8.00 2.00 1.00 14.00 1.00 3.00 1.00 1.00 1.00 3.00 97.00 1.00 1.00 1.00 2.00 1.00 3.00 4.00 1.00 3.00 11.00 2.00 22.00 7.00 1.00 2.00 1.00 7.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 1.00 3.00 96.00 1.00 1.00 1.00 2.00 1.00 3.00 4.00 2.00 3.00 11.00 1.00 22.00 7.00 1.00 2.00 1.00 7.00 2.00 2.00 12.00 1.00 3.00 1.00 1.00 1.00 3.00 96.00 ParkWise ParkWise Program Administrator ParkWise Operations Manager Transportation Program Coordinator Management Assistant Staff Assistant Plumbing Supervisor Parking Services Supervisor Customer Service Representative Parking Services Agent Program Total -0-01.00 1.00 -01.00 2.00 2.00 8.00 15.00 -0-01.00 1.00 -01.00 2.00 2.00 8.00 15.00 1.00 1.00 -0-01.00 -02.00 2.00 8.00 15.00 1.00 1.00 -0-01.00 -02.00 2.00 8.00 15.00 D-82 GENERAL SERVICES Communications General Services Administrator Communications Superintendent Communications Maintenance Superintendent Management Assistant Communications Maintenance Scheduler Electronics Technician Supervisor Electronics Technician Public Safety Communications Supervisor Lead Public Safety Dispatcher Electronics Bench Technician Public Safety Dispatcher Administrative Assistant Master Street Address Guide Scheduler Secretary Senior Account Clerk Senior Storekeeper Emergency 911 Operator Customer Service Clerk Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 1.00 1.00 1.00 2.00 8.00 6.00 2.00 4.00 56.00 -01.00 1.00 1.00 1.00 20.00 1.00 108.00 1.00 1.00 1.00 1.00 1.00 2.00 8.00 8.00 -04.00 51.00 1.00 1.00 -01.00 1.00 20.00 1.00 103.00 -0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0- -0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0-0- 332.00 327.00 245.00 245.00 D-83 D-84 HOUSING and COMMUNITY DEVELOPMENT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 79,146,900 2,686,400 $ 81,833,300 189.25 ADMINISTRATION ASSET MANAGEMENT CODE ENFORCEMENT COMMUNITY DEVELOPMENT CONTRACTS HISTORIC PRESERVATION HOUSING CHOICE VOUCHER PROGRAM/SECTION 8 PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION PLANNING and REVITALIZATION PUBLIC HOUSING PROGRAM TECHNICAL SUPPORT and NEIGHBORHOOD SERVICES TENANT SERVICES FINANCING PLAN PROGRAM ALLOCATION Public Housing Section 8 47% Housing Choice Voucher Program 48% Public Housing Program 17% General Fund 8% Public Housing AMP Funds 16% Other* 19% Other* 10% Community Development Block Grant 10% Contracts 11% *Other includes HOME Investment Partnerships (8%), Miscellaneous Housing Grant Fund (6%), Capital Improvement Program (3%), Non-Public Housing Asset Management Funds (2%), Non-Federal Grants (<1%), and Other Federal Grants (<1%). Community Development 14% *Other includes Code Enforcement (3%), Administration (1%), Asset Management (1%), Historic Preservation (1%), Planning and Community Development (2%), Planning and Revitalization (1%), Tenant Services (1%), and Technical Support and Neighborhood Services (<1%). D-85 D-86 HOUSING and COMMUNITY DEVELOPMENT MISSION STATEMENT: To make Tucson “Home for Everyone” by engaging in direct services and partnerships that provide improved housing choices, stable neighborhoods, healthy residents and a culturally unique community featuring efficient and attractive places for present and future generations. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 12.00 0.50 32.00 13.00 10.00 4.00 1.00 12.00 0.50 31.00 14.00 10.00 4.00 -0- 11.00 0.50 32.00 14.00 10.00 4.00 1.00 11.00 0.50 32.00 12.00 6.00 4.00 -0- 42.00 42.00 42.00 38.00 8.00 8.00 8.00 8.00 6.00 68.75 -0- 6.00 69.75 -0- 6.00 68.75 -0- 5.00 66.75 2.00 4.00 201.25 4.00 201.25 4.00 201.25 4.00 189.25 TOTAL BUDGET Operating Capital Department Total $ 72,347,560 4,340,139 $ 76,687,699 $ 82,107,850 2,899,300 $ 85,007,150 $ 80,123,150 3,111,300 $ 83,234,450 $ 79,146,900 2,686,400 $ 81,833,300 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 12,417,104 58,439,145 1,412,650 78,661 $ 72,347,560 4,340,139 $ 76,687,699 $ 13,741,600 67,368,720 988,530 9,000 $ 82,107,850 2,899,300 $ 85,007,150 $ 13,908,200 64,998,430 1,186,300 30,220 $ 80,123,150 3,111,300 $ 83,234,450 $ 13,263,000 64,533,550 1,350,350 -0$ 79,146,900 2,686,400 $ 81,833,300 POSITION RESOURCES Administration Asset Management Code Enforcement Community Development Contracts Historic Preservation HOPE VI and Depot Plaza/Martin Luther King Revitalization Housing Choice Voucher/Section 8 Program Planning and Community Development Administration Planning and Revitalization Public Housing Program Technical Support and Neighborhood Services Tenant Services Department Total D-87 HOUSING and COMMUNITY DEVELOPMENT FUNDING SOURCES General Fund Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Non-Federal Grants Other Federal Grants Public Housing (AMP) Funds Public Housing Section 8 Fund Operating Total Capital Improvement Program Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 6,514,520 11,600 5,536,119 3,088,400 5,557,240 2,710,267 135,933 12,683,357 36,110,124 $ 72,347,560 4,340,139 $ 76,687,699 $ 6,403,960 -09,185,890 5,471,830 5,418,140 3,878,280 230,840 14,200,440 37,318,470 $ 82,107,850 2,899,300 $ 85,007,150 $ 6,286,880 -09,115,180 5,602,150 4,329,420 3,828,340 230,840 13,387,670 37,342,670 $ 80,123,150 3,111,300 $ 83,234,450 $ 6,722,740 -08,182,110 6,564,420 4,650,420 333,610 116,430 14,495,470 38,081,700 $ 79,146,900 2,686,400 $ 81,833,300 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $79,146,900 reflects a decrease of $2,960,950 from the Fiscal Year 2012 Adopted Budget. Changes include: Capacity for Lead Hazard Control grant expenditures Housing Choice Voucher Program non-salary increase Other federal program adjustments Personnel cost decreases due to position eliminations First Things First grant discontinuation decrease Total $ 826,670 131,950 (160,010) (482,400) (3,277,160) $ (2,960,950) DEPARTMENT MEASURES of PERFORMANCE Occupancy rate of the City's Public Housing Program. Rehabilitate homes for low income persons using federal funds. Rehabilitation can include heating and cooling upgrades, plumbing, electrical, and structural improvements, or other badly needed improvements.  Number of units  Dollar value ($000s) 95.8% 97.0% 97.0% 97.0% 1,265 $ 2,751 170 $ 1,650 165 $ 1,160 365 $ 2,827 D-88 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Provide housing units (single and multifamily homes) that are either newly built structures purchased by the City, where the cost to own or rent is set below market rates, or structures purchased by low income persons using down-payment assistance from the City using federal HOME and Community Development Block Grant dollars.  Single Family Units  Number of units  Dollar Value ($000s)  Multi-family Homes  Number of units  Dollar value ($000s)  Human services contracts are agreements the City makes with community agencies to provide assistance in the following areas: employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare, and recreation needs.  General Fund ($000)  First Things First Economic Stabilization of Families Scholarship ($000)  Community Development Block Grant ($000)  Federal Housing Opportunities for People with AIDS ($000) Provide market rental homes subsidized with federal funds by the City's Public Housing Authority.  Number of units leased Percentage of available units months leased  Housing assistance payments ($000) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 103 $ 1,589 181 $ 1,991 125 $ 1,263 135 $ 1,364 20 $ 1,120 125 $ 1,875 115 $ 3,565 150 $ 4,650 $ 1,448 $ 2,438 $ 1,465 $ 2,205 $ 1,465 $ 2,488 $ 1,465 $ -0- $ 986 $ 1,007 $ 1,049 $ 800 $ 414 $ 440 $ 454 $ 454 63,915 64,637 64,637 65,837 100% $ 33,354 98% $ 32,419 98% $ 32,419 98% $ 35,027 D-89 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Meet or exceed the Department of Housing and Urban Development, Section 8 Management Assessment Program (SEMAP) target rate of 90%. (Annual performance scores)  Tucson  Pima County Promote safe, clean environment, and healthy neighborhoods by resolving code violations.  Calls received   Online inquiries received   Cases created   Actual violations found  Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 96% 93% 100% 100% 100% 100% 100% 100% 22,297 1,073 10,874 11,150 24,500 N/A 8,300 5,600 20,300 1,100 10,500 13,300 19,500 1,100 9,800 11,300 OPERATING PROGRAMS ADMINISTRATION: This program area assists in the efficient and effective delivery of services by providing overall program, financial, personnel, and information technology management, as well as grant identification and execution to maximize the department’s resources. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Public Housing (AMP) Funds Public Housing Section 8 Fund Miscellaneous Housing Grant Fund Non-Federal Grants Program Total $ 415,479 412,991 25,672 99,942 201,234 37,035 4,816 $ 1,197,169 $ 500,530 384,750 23,580 100,000 220,000 4,000 7,500 $ 1,240,360 $ 464,280 367,250 23,580 100,000 196,200 4,000 -0$ 1,155,310 $ 532,410 320,600 21,690 100,000 196,200 4,000 -0$ 1,174,900 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,044,332 130,587 22,250 -0$ 1,197,169 $ 1,064,280 139,130 27,950 9,000 $ 1,240,360 $ 1,008,120 106,660 31,530 9,000 $ 1,155,310 $ 1,035,610 117,810 21,480 -0$ 1,174,900 D-90 HOUSING and COMMUNITY DEVELOPMENT ASSET MANAGEMENT: This program area manages the department’s non-public housing assets, including the El Portal housing, which includes approximately 270 affordable rental units, and the Community Resource Center, which houses the department’s administrative offices. Projected Revenue Sources HOME Investment Partnerships Non-PHA Asset Management Public Housing (AMP) Funds Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ -0-0664,355 $ 664,355 $ -0-0745,000 $ 745,000 $ 150,000 805,000 -0$ 955,000 $ 200,000 842,760 -0$ 1,042,760 $ 81,457 576,400 6,498 $ 664,355 $ 97,530 638,970 8,500 $ 745,000 $ 118,940 828,420 7,640 $ 955,000 $ 143,170 891,560 8,030 $ 1,042,760 CODE ENFORCEMENT: This program area provides education and enforcement of City codes relating to property maintenance and minimum housing standards as directed through the Neighborhood Preservation Ordinance, the Sign Code, portions of the Land Use Code, and the Peddler ordinance. The division also administers the Vacant and Neglected Structures program and works with other departments to educate the public about resolving code violations. Projected Revenue Sources General Fund $ 2,503,534 $ 2,557,040 $ 2,550,580 $ 2,719,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,082,567 339,726 81,241 $ 2,503,534 $ 2,149,410 315,710 91,920 $ 2,557,040 $ 2,121,200 340,260 89,120 $ 2,550,580 $ 2,287,470 345,010 87,240 $ 2,719,720 COMMUNITY DEVELOPMENT: This program area oversees initiatives that assist low-income homeowners to repair their homes. Each year approximately 200 families are provided assistance; the community at-large benefits from this reinvestment in neighborhoods. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Other Federal Grants Program Total $ 513,011 1,959,530 2,740,703 48,444 106,876 $ 5,368,564 D-91 $ 550,430 2,703,480 5,260,740 1,098,600 230,840 $ 9,844,090 $ 432,290 2,996,340 5,000,740 7,800 230,840 $ 8,668,010 $ 556,730 3,816,440 6,105,690 826,670 116,430 $ 11,421,960 HOUSING and COMMUNITY DEVELOPMENT Community Development (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 $ 1,202,612 4,152,314 13,638 -0$ 5,368,564 $ 1,134,870 8,689,470 19,750 -0$ 9,844,090 $ 1,199,220 7,445,960 21,640 1,190 $ 8,668,010 Adopted FY 2013 $ 960,610 10,442,380 18,970 -0$ 11,421,960 CONTRACTS: This program area oversees contract awards and monitoring of agencies receiving funding, reporting outcomes and financial data to the funding sources, and reporting to the Mayor and Council and the public on the impact of funded programs. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Miscellaneous Non-Federal Grants Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,871,601 2,748,298 177,446 4,400,222 2,433,270 $ 11,630,837 $ 1,713,470 5,729,390 -03,741,180 3,542,500 $ 14,726,540 $ 1,740,310 5,371,230 260,000 3,821,560 3,542,500 $ 14,735,600 $ 1,729,090 3,498,450 -03,231,800 -0$ 8,459,340 $ $ $ $ 553,020 7,901,910 4,410 $ 8,459,340 784,850 10,808,377 37,610 $ 11,630,837 798,040 13,920,230 8,270 $ 14,726,540 826,020 13,899,130 10,450 $ 14,735,600 HISTORIC PRESERVATION: This program area documents and preserves significant archaeological sites and historic structures that are impacted by City construction projects. With the Tucson-Pima County Historical Commission, program staff reviews demolition requests and proposed alterations to historic buildings, and assists neighborhoods with National Register of Historic Places' nominations. Projected Revenue Sources General Fund Civic Contributions Community Development Block Grant HOME Investment Partnerships Other Federal Grants Program Total $ 362,630 11,600 50,430 423 29,057 $ 454,140 D-92 $ 302,030 -059,770 19,920 -0$ 381,720 $ 327,240 -059,770 240 -0$ 387,250 $ 309,860 -0284,450 -0-0$ 594,310 HOUSING and COMMUNITY DEVELOPMENT Historic Preservation (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 313,490 132,681 7,969 $ 454,140 $ 365,830 12,390 3,500 $ 381,720 $ 342,070 41,680 3,500 $ 387,250 $ 326,860 263,950 3,500 $ 594,310 HOPE VI and DEPOT PLAZA/MARTIN LUTHER KING REVITALIZATION: HOPE VI is a federallyfunded program that redevelops facilities to improve the living conditions for public housing residents. The Depot Plaza/Martin Luther King Revitalization program has constructed a new 68 unit Martin Luther King Apartments for elderly and disabled residents downtown and 28 units of elderly and disabled residents housing on Silverbell Road. Public-private partnerships were established to build additional housing both at the Silverbell location and downtown. Projected Revenue Sources Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Program Total $ 361,805 197,425 $ 559,230 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 24,852 435,546 98,832 $ 559,230 $ $ $ -0-0-0- $ -093,870 $ 93,870 $ -080,000 $ 80,000 -0-0-0-0- $ 40,000 50,120 3,750 $ 93,870 $ -080,000 -0$ 80,000 HOUSING CHOICE VOUCHER PROGRAM (HCV)/SECTION 8: This program area provides rental assistance to eligible low-income individuals and families ensuring that they live in safe, sanitary, and affordable housing. The HCV program currently provides rental assistance to approximately 5,400 households and 32,000 individuals in the greater Pima County area. During the past year, the program distributed over $34 million of federal housing assistance funding to more than 2,000 participating property owners. Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Non-Federal Grants Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total $ 1,365 456,928 272,181 131,442 35,995,447 $ 36,857,363 D-93 $ -0497,480 328,280 69,000 36,988,910 $ 37,883,670 $ 12,090 360,210 285,840 69,000 36,988,910 $ 37,716,050 $ 15,620 420,720 333,610 63,120 37,747,500 $ 38,580,570 HOUSING and COMMUNITY DEVELOPMENT Housing Choice Voucher Program (HCV)/Section 8 (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 2,525,670 34,115,450 195,138 21,105 $ 36,857,363 $ 2,849,200 34,834,590 199,880 -0$ 37,883,670 $ 2,858,770 34,670,300 186,980 -0$ 37,716,050 $ 2,403,400 35,988,680 188,490 -0$ 38,580,570 PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION: This program area administers and provides financial support to the Community Development, Contracts, and Historic Preservation program areas. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Program Total $ 224,382 325,223 122,633 4,212 $ 676,450 $ 224,390 288,500 156,610 8,880 $ 678,380 $ 222,860 288,500 156,610 8,880 $ 676,850 $ 235,680 147,590 199,360 -0$ 582,630 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 395,369 169,806 75,192 36,083 $ 676,450 $ 510,670 129,110 38,600 -0$ 678,380 $ 509,140 129,110 38,600 -0$ 676,850 $ 416,260 129,270 37,100 -0$ 582,630 PLANNING and REVITALIZATION: This program area provides policy and implementation support for the longer range planning revitalization efforts in the community, including the General Plan, neighborhood and area planning, redevelopment planning, regional growth and planning affordable housing initiatives, and infill development. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total $ 388,816 18,282 21,523 $ 428,621 $ 556,070 -010,980 $ 567,050 $ 549,320 -010,980 $ 560,300 $ 425,170 -0-0$ 425,170 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 376,430 10,923 41,268 $ 428,621 $ 490,650 11,150 65,250 $ 567,050 $ 483,910 11,140 65,250 $ 560,300 $ 400,300 18,670 6,200 $ 425,170 D-94 HOUSING and COMMUNITY DEVELOPMENT PUBLIC HOUSING PROGRAM: This program area maintains a permanent stock of affordable housing. The department owns and operates 1,505 units of public housing that provide housing for the elderly and disabled persons, and for families. Four apartment complexes provide housing for the elderly and disabled persons: Tucson House, Craycroft Towers, Lander Garden Apartments, and the Martin Luther King Apartments. Family housing is scattered over 500 sites, from single-family homes to medium-sized apartment complexes. Actual FY 2011 Projected Revenue Sources General Fund Non-PHA Asset Management Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 235,067 -011,507,671 17,304 $ 11,760,042 $ -0-013,194,470 15,040 $ 13,209,510 $ -0-012,227,830 -0$ 12,227,830 $ -0667,990 12,637,580 -0$ 13,305,570 $ 3,453,300 7,456,655 828,614 21,473 $ 11,760,042 $ 4,109,950 8,579,250 520,310 -0$ 13,209,510 $ 4,128,010 7,358,330 721,460 20,030 $ 12,227,830 $ 4,286,080 8,110,660 908,830 -0$ 13,305,570 TECHNICAL SUPPORT and NEIGHBORHOOD SERVICES: This program area provides technical assistance to the department by conducting specialized research, Geographic Information System (GIS) and census analysis in support of program and planning initiatives. This area also provides services to neighborhood associations in the following: mailing assistance, guidance through workshops, and maintenance of a web page and provision of equipment for neighborhood clean-ups. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ $ $ $ -0-0-0-0-0-0-0-0- D-95 $ $ $ $ -0-0-0-0-0-0-0-0- $ $ $ $ -0-0-0-0- $ 214,080 87,560 37,680 $ 339,320 -0-0-0-0- $ 199,160 79,060 61,100 $ 339,320 HOUSING and COMMUNITY DEVELOPMENT TENANT SERVICES: This program uses federal grants to help public housing tenants achieve greater financial independence. The Family Self-Sufficiency program combines housing assistance with counseling and education over a five-year period to help families reach economic independence. The Resident Opportunities for SelfSufficiency program provides services to the elderly and families. Projected Revenue Sources Community Development Block Grant Miscellaneous Housing Grant Fund Public Housing (AMP) Funds Public Housing Section 8 Fund Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 20,000 47,360 82,522 97,373 $ 247,255 $ 20,000 68,000 91,970 94,520 $ 274,490 $ 20,000 126,970 91,970 157,560 $ 396,500 $ 11,400 167,230 104,020 138,000 $ 420,650 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 132,175 110,680 4,400 $ 247,255 $ 171,170 98,720 4,600 $ 274,490 $ 272,800 117,320 6,380 $ 396,500 $ 251,060 164,590 5,000 $ 420,650 POSITION RESOURCES Administration Director Deputy Director Community Services Administrator Staff Assistant Executive Assistant Secretary Office Supervisor Administrative Assistant Customer Service Representative Program Total Asset Management Custodian Program Total Code Enforcement Community Services Administrator Inspection Supervisor Management Assistant Staff Assistant Code Inspector Residential Rehabilitation Inspector Estimator Environmental Services Supervisor Administrative Assistant Customer Service Representative Program Total 1.00 2.00 1.00 4.00 -01.00 1.00 1.00 1.00 12.00 1.00 2.00 1.00 4.00 -01.00 1.00 1.00 1.00 12.00 1.00 2.00 1.00 4.00 1.00 -01.00 -01.00 11.00 1.00 2.00 1.00 4.00 1.00 -01.00 -01.00 11.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 1.00 2.00 1.00 1.00 20.00 -01.00 1.00 5.00 32.00 1.00 2.00 1.00 1.00 20.00 -0-01.00 5.00 31.00 1.00 2.00 1.00 1.00 20.00 1.00 -01.00 5.00 32.00 1.00 2.00 1.00 1.00 20.00 1.00 -01.00 5.00 32.00 D-96 HOUSING and COMMUNITY DEVELOPMENT Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 2.00 2.00 -01.00 7.00 1.00 13.00 2.00 2.00 1.00 1.00 7.00 1.00 14.00 2.00 2.00 1.00 1.00 7.00 1.00 14.00 2.00 2.00 -01.00 6.00 1.00 12.00 Contracts Principal Planner Community Services Project Supervisor Community Services Project Coordinator Administrative Assistant Program Total 1.00 -08.00 1.00 10.00 1.00 -08.00 1.00 10.00 1.00 -08.00 1.00 10.00 -01.00 5.00 -06.00 Historic Preservation Historic Preservation Planner Lead Planner Community Services Project Coordinator Management Analyst Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 HOPE VI and Depot Plaza/Martin Luther King Revitalization Community Services Project Supervisor Program Total 1.00 1.00 -0-0- 1.00 1.00 -0-0- Housing Choice Voucher/Section 8 Program Community Services Administrator Community Services Manager Community Services Project Supervisor Housing Quality Standards Supervisor Management Assistant Principal Accountant Principal Accountant/Auditor Senior Accountant Senior Accountant/Auditor Housing Assistance Supervisor Housing Quality Standards Inspector Administrative Assistant Housing Services Agent Customer Service Representative Customer Service Clerk Office Assistant Program Total 1.00 1.00 1.00 1.00 1.00 -01.00 -02.00 3.00 6.00 3.00 15.00 2.00 3.00 2.00 42.00 1.00 1.00 1.00 1.00 1.00 -01.00 -02.00 3.00 6.00 3.00 15.00 2.00 3.00 2.00 42.00 1.00 1.00 1.00 1.00 1.00 1.00 -02.00 -03.00 6.00 3.00 15.00 2.00 3.00 2.00 42.00 1.00 1.00 1.00 1.00 1.00 1.00 -02.00 -04.00 5.00 3.00 14.00 1.00 3.00 -038.00 Community Development Community Services Manager Community Services Project Supervisor Rehabilitation Inspector/Estimator Supervisor Community Services Project Coordinator Residential Rehabilitation Project Coordinator Facilities Project Coordinator Program Total D-97 HOUSING and COMMUNITY DEVELOPMENT Planning and Community Development Administration Community Services Administrator Principal Accountant Principal Accountant/Auditor Senior Accountant Senior Accountant/Auditor Office Supervisor Administrative Assistant Customer Service Clerk Program Total Planning and Revitalization Principal Planner Lead Planner Community Services Project Supervisor Community Services Project Coordinator Housing Assistance/Outreach Coordinator Program Total Public Housing Program Community Services Administrator Community Services Manager Housing Asset Manager Principal Accountant Principal Accountant/Auditor Community Services Project Supervisor Management Assistant Staff Assistant Residential Property Manager Senior Accountant Senior Accountant/Auditor Community Services Project Coordinator Housing Field Operations Coordinator Housing Field Operations Supervisor Lead Housing Technician Locksmith Physical Plant Operator Accountant Bookkeeper Administrative Assistant Housing Services Agent Housing Technician Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 -01.00 -03.00 1.00 1.00 1.00 8.00 1.00 -01.00 -03.00 1.00 1.00 1.00 8.00 1.00 1.00 -03.00 -01.00 1.00 1.00 8.00 1.00 1.00 -03.00 -01.00 1.00 1.00 8.00 1.00 1.00 1.00 2.00 1.00 6.00 1.00 1.00 1.00 2.00 1.00 6.00 1.00 1.00 1.00 2.00 1.00 6.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 -0-01.00 -0-01.00 -0-02.00 9.00 -02.00 17.00 1.75 2.00 1.00 -01.00 10.00 5.00 1.00 1.00 -0-01.00 1.00 -01.00 -0-02.00 9.00 -02.00 17.00 1.75 2.00 1.00 -01.00 10.00 5.00 1.00 -01.00 1.00 -01.00 1.00 1.00 6.00 2.00 -01.00 2.00 -017.00 1.75 2.00 -01.00 1.00 10.00 5.00 1.00 -01.00 1.00 -01.00 1.00 1.00 6.00 2.00 -01.00 2.00 -017.00 1.75 2.00 -01.00 1.00 10.00 5.00 D-98 HOUSING and COMMUNITY DEVELOPMENT Public Housing Program (Continued) Senior Storekeeper Customer Service Representative Senior Account Clerk Customer Service Clerk Custodian Office Assistant Program Total Technical Support and Neighborhood Services Principal Planner Community Services Project Coordinator Program Total Tenant Services Community Services Project Supervisor Administrative Assistant Housing Services Agent Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 4.00 1.00 2.00 2.00 4.00 68.75 1.00 4.00 1.00 2.00 2.00 4.00 69.75 1.00 4.00 1.00 2.00 2.00 4.00 68.75 1.00 5.00 1.00 1.00 2.00 2.00 66.75 -0-0-0- -0-0-0- -0-0-0- 1.00 1.00 2.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 201.25 201.25 201.25 189.25 D-99 D-100 HUMAN RESOURCES OPERATING: POSITION TOTAL: $ 9,945,650 27.00 ADMINISTRATION and EMPLOYEE RELATIONS CENTRAL SAFETY SERVICES EDUCATION, TRAINING, and DEVELOPMENT EMPLOYEE BENEFITS SERVICE TEAMS and EMPLOYEE RECORDS UNEMPLOYMENT INSURANCE WELLNESS PROGRAM WORKERS' COMPENSATION INSURANCE PROGRAM ALLOCATION FINANCING PLAN Self Insurance Internal Service Fund 80% Workers' Compensation Insurance 68% Other* 13% Central Safety Services 6% Service Teams and Employee Records 9% General Fund 20% Unemployment Insurance 4% *Other includes Administration and Employee Relations (4%), Employee Benefits (4%), Education, Training and Development (3%), and Wellness Program (2%). D-101 D-102 HUMAN RESOURCES MISSION STATEMENT: 1) To provide exceptional customer service; 2) To be innovative business partners, ensuring fair practices that promote the organization’s goals; and 3) To support the City’s most valuable resource; the competent employees who serve the community. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 2.50 3.00 2.00 3.00 11.00 1.00 4.00 26.50 2.00 3.00 2.00 3.00 11.00 1.00 5.00 27.00 TOTAL BUDGET Operating $ 14,074,869 $ 9,705,320 $ 9,518,850 $ 9,945,650 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 1,972,539 12,022,963 79,367 -0$ 14,074,869 $ 2,069,580 7,481,940 141,800 12,000 $ 9,705,320 $ 1,980,780 7,457,880 80,190 -0$ 9,518,850 $ 2,355,590 7,503,960 86,100 -0$ 9,945,650 FUNDING SOURCES General Fund Civic Contribution Fund Self Insurance Internal Service Fund Department Total $ 1,706,502 10,630 12,357,737 $ 14,074,869 $ 1,766,520 -07,938,800 $ 9,705,320 $ 1,754,760 -07,764,090 $ 9,518,850 $ 2,021,700 -07,923,950 $ 9,945,650 POSITION RESOURCES Administration and Employee Relations Central Safety Services Education, Training, and Development Employee Benefits Service Teams and Employee Records Wellness Program Workers' Compensation Insurance Department Total SIGNIFICANT CHANGES: GENERAL FUND The General Fund adopted operating budget for Fiscal Year 2013 of $2,021,700 reflects an increase of $255,180 from the Fiscal Year 2012 Adopted Budget. Changes include: Increase in pension costs, medical insurance, and employee benefits Temporary staff and miscellaneous other adjustments Reductions in office supplies, printing, postage, and software Total D-103 $ 268,270 42,710 (55,800) $ 255,180 HUMAN RESOURCES SIGNIFICANT CHANGES: RISK MANAGEMENT FUND The Risk Management Fund adopted operating budget for Fiscal Year 2013 of $7,923,950 reflects a decrease of $14,850 from the Fiscal Year 2012 Adopted Budget. Changes include: Miscellaneous adjustments $ (14,850) DEPARTMENT MEASURES of PERFORMANCE Manage the employee selection process. Process applications for City positions Vacancies posted Candidates hired Average days to fill Enhance employee skills through City supported training, education and development.  N u m b e r of formal learning event completions including participation in classroom courses, workshops, online courses, and webinars  Number of professiona l development event completions including coaching sessions, performance management activities, focus groups, strategic projects and collaborative processes  Number of credits reimbursed through Tuition Reimbursement Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 8,500 150 390 65 10,000 150 390 65 13,520 270 290 68 15,000 300 280 40 2,000 3,500 1,300 2,000 400 500 820 1,000 1,100 1,100 1,000 1,100 OPERATING PROGRAMS ADMINISTRATION and EMPLOYEE RELATIONS: This program area provides administrative support to all program areas in Human Resources, including budgeting, compliance and process. Staff is responsible for support of the Civil Service Commission, grievance process, and labor agreements. Human Resources' Administration also has responsibility for oversight of the Tucson Supplemental Retirement System, whose staff and expenditures are budgeted and presented separately under Pension Services. Projected Revenue Sources General Fund $ 474,747 D-104 $ 447,550 $ 477,780 $ 421,260 HUMAN RESOURCES Administration and Employee Relations (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 340,957 81,318 52,472 $ 474,747 $ 302,280 76,470 68,800 $ 447,550 $ 336,960 83,860 56,960 $ 477,780 $ 325,820 79,840 15,600 $ 421,260 CENTRAL SAFETY SERVICES: This program area is responsible for compliance and education of employees on the practices and procedures for a safe and healthful work environment. It provides training, monitoring, and updating of work practices. Projected Revenue Sources Interdepartmental Charges $ 415,411 $ 590,000 $ 430,000 $ 590,840 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 285,275 111,689 18,447 -0$ 415,411 $ 258,640 277,160 42,200 12,000 $ 590,000 $ 218,590 197,350 14,060 -0$ 430,000 $ 271,480 277,160 42,200 -0$ 590,840 EDUCATION, TRAINING, and DEVELOPMENT: This program area provides training and education to employees in both classroom and technology-based learning environments. Training is based upon learner needs and organizational goals to enhance employee on-the-job performance. Projected Revenue Sources General Fund $ 246,176 $ 296,870 $ 275,390 $ 291,930 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 153,769 92,407 -0$ 246,176 $ 162,260 130,610 4,000 $ 296,870 $ 156,740 114,650 4,000 $ 275,390 $ 175,690 116,240 -0$ 291,930 EMPLOYEE BENEFITS: This program area provides all employees and retirees with information, services, and administration of the health, dental, disability, life, and voluntary insurance programs. Projected Revenue Sources General Fund Civic Contribution Fund Program Total $ 215,556 10,630 $ 226,186 D-105 $ 263,840 -0$ 263,840 $ 254,710 -0$ 254,710 $ 413,720 -0$ 413,720 HUMAN RESOURCES Employee Benefits (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 194,826 24,723 6,637 $ 226,186 $ 215,600 43,240 5,000 $ 263,840 $ 209,490 42,900 2,320 $ 254,710 $ 360,120 47,100 6,500 $ 413,720 SERVICE TEAMS and EMPLOYEE RECORDS: This program area is responsible for citywide employee recruitment and testing, workplace policy development and implementation, and the maintenance of employee records. Projected Revenue Sources General Fund $ 770,023 $ 758,260 $ 746,880 $ 894,790 Character of Expenditures Salaries and Benefits Services Program Total $ 759,723 10,300 $ 770,023 $ 751,990 6,270 $ 758,260 $ 740,940 5,940 $ 746,880 $ 879,370 15,420 $ 894,790 UNEMPLOYMENT INSURANCE: This program area manages, reviews, monitors and pays former City staff unemployment claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges $ 353,661 $ 430,000 $ 430,000 $ 430,000 Character of Expenditures Services $ 353,661 $ 430,000 $ 430,000 $ 430,000 WELLNESS PROGRAM: This program area develops and implements programming for City employees and retirees with the goal of reducing claims and positively impacting employee well-being. Projected Revenue Sources Interdepartmental Charges Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ 113,360 $ 80,790 $ 132,540 $ -0-0-0-0- $ 79,160 14,600 19,600 $ 113,360 $ 69,190 9,400 2,200 $ 80,790 $ 78,340 34,600 19,600 $ 132,540 $ D-106 HUMAN RESOURCES WORKERS' COMPENSATION INSURANCE: This program area manages, reviews, monitors and pays City staff workers' compensation claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 11,587,722 $ 6,805,440 $ 6,823,300 $ 6,770,570 $ $ 299,650 6,503,590 2,200 $ 6,805,440 $ 248,870 6,573,780 650 $ 6,823,300 $ 264,770 6,503,600 2,200 $ 6,770,570 237,987 11,347,923 1,812 $ 11,587,722 SHORT-TERM DISABILITY: This benefit is no longer provided. Projected Revenue Sources Interdepartmental Charges $ 943 $ -0- $ -0- $ -0- Character of Expenditures Services $ 943 $ -0- $ -0- $ -0- POSITION RESOURCES Administration and Employee Relations Director Human Resources Administrator Employee Relations Specialist Executive Assistant Senior Account Clerk Program Total 1.00 1.00 1.00 1.00 -04.00 1.00 0.50 1.00 1.00 0.50 4.00 1.00 -0-01.00 0.50 2.50 1.00 -0-01.00 -02.00 Central Safety Services Human Resources Manager Risk Management Specialist Program Total 1.00 2.00 3.00 1.00 2.00 3.00 1.00 2.00 3.00 1.00 2.00 3.00 Education, Training, and Development Training Development and ADA Coordinator Lead Human Resources Analyst Program Total -0- -0- 1.00 1.00 2.00 2.00 2.00 2.00 1.00 2.00 1.00 2.00 Employee Benefits Benefits Analyst Administrative Assistant Insurance Clerk Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 D-107 HUMAN RESOURCES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 2.00 5.00 1.00 3.00 11.00 2.00 5.00 1.00 3.00 11.00 2.00 5.00 1.00 3.00 11.00 2.00 4.00 1.00 4.00 11.00 Wellness Program Risk Management Specialist Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Workers' Compensation Insurance Management Analyst Lead Medical Leave Specialist Employee Relations Specialist Administrative Assistant Program Total -0-01.00 2.00 3.00 -0-01.00 2.00 3.00 -01.00 1.00 2.00 4.00 1.00 1.00 1.00 2.00 5.00 27.00 27.00 26.50 27.00 Service Teams and Employee Records Human Resources Administrator Lead Human Resources Analyst Administrative Assistant Human Resources Technician Program Total Department Total D-108 INFORMATION TECHNOLOGY OPERATING: POSITION TOTAL: $ 18,660,810 112.50 ADMINISTRATION APPLICATION SERVICES IT GEOGRAPHIC INFORMATION SYSTEMS IT PUBLIC WORKS NETWORK SERVICES PUBLIC COMMUNICATIONS TECHNICAL SERVICES FINANCING PLAN PROGRAM ALLOCATION Public Communications 4% Network Services 16% Technical Services 26% Public Works 6% General Fund 100% Geographic Information Systems 3% Administration 8% Application Services 37% D-109 D-110 INFORMATION TECHNOLOGY MISSION STATEMENT: To lead in the delivery of innovative technology for effective government services in collaboration with City departments. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 10.00 34.00 9.00 34.00 9.00 35.00 10.00 35.00 4.00 15.00 14.00 6.50 28.00 111.50 4.00 15.00 14.00 6.50 28.00 110.50 4.00 14.00 14.00 6.50 29.00 111.50 4.00 14.00 14.00 6.50 29.00 112.50 TOTAL BUDGET Operating $ 15,930,454 $ 16,649,380 $ 15,878,630 $ 18,660,810 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Department Total $ 9,828,432 5,236,644 346,676 518,702 -0$ 15,930,454 $ 10,264,260 4,968,830 478,090 543,330 394,870 $ 16,649,380 $ 8,290,890 5,819,180 825,220 943,340 -0$ 15,878,630 $ 10,302,860 6,073,080 456,680 1,828,190 -0$ 18,660,810 FUNDING SOURCES General Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total $ 15,930,454 -0-0$ 15,930,454 $ 16,254,510 94,870 300,000 $ 16,649,380 $ 15,878,630 -0-0$ 15,878,630 $ 18,660,810 -0-0$ 18,660,810 POSITION RESOURCES Administration Application Services IT Geographic Information Systems (GIS) Services IT Public Works Network Services Public Communications Technical Services Department Total D-111 INFORMATION TECHNOLOGY SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $18,660,810 reflects an increase of $2,011,430 from the Fiscal Year 2012 Adopted budget. Changes include: Increase in network and data center equipment for upgrade or replacements to the enterprise systems Increased contracted software maintenance costs and anticipated software upgrade purchases Personnel costs Decrease in anticipated expenditure for supplies Elimination of grant capacity Total $ 1,284,860 1,104,250 38,600 (21,410) (394,870) $ 2,011,430 DEPARTMENT MEASURES of PERFORMANCE Ensure that supported applications are available to internal customers during scheduled business hours, and to the public on a highly available basis. • Number of interruptions of service during which the user cannot access the service to perform their work • Number of single points of failure which stop business functionality in the IT organization • Percentage of production hardware on a maintenance contract Protect and secure all City data and systems. • Number of computers infected with a virus which can cause a loss of 1.5-2.0 days of productivity Increase the leverage of IT investments. • Percentages of personal computers with supported operating systems and browsers • Percent of web pages which can be maintained by the end users • Percent of problems and requests resolved on the first call to the Service Desk Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 350 350 414 350 20 22 58 40 96% 96% 61% 70% 325 325 113 150 50% 50% 70% 90% 94% 99% 82% 90% 20% 20% 15% 50% D-112 INFORMATION TECHNOLOGY OPERATING PROGRAMS ADMINISTRATION: This program area provides executive management, administrative support and facilities management to the entire department. Key responsibilities include grant pre-approval; technology investments; standards enforcement; and organizational design. Projected Revenue Sources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 1,399,452 -0-0$ 1,399,452 $ 1,441,130 300,000 94,870 $ 1,836,000 $ 1,328,560 -0-0$ 1,328,560 $ 1,533,000 -0-0$ 1,533,000 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 836,011 545,619 17,822 -0$ 1,399,452 $ 814,110 595,390 31,630 394,870 $ 1,836,000 $ 673,040 624,690 30,830 -0$ 1,328,560 $ 938,810 575,780 18,410 -0$ 1,533,000 APPLICATION SERVICES: This program area provides the analysis, development, implementation and ongoing support of specific and enterprise software applications that run City business processes, ensuring the performance, availability and stability of those systems. Application Services also provides analysis, development, implementation and on-going support of the applications supporting public safety including Fire and Police dispatch, records, and special functions. City data is designed, managed and controlled within this area which also provides consultation for software purchases and develops application and architectural standards and best practices. In addition, the Application Services area provides design, development, support and maintenance for the City’s Internet web sites and promotes increased public information and access to City services. Projected Revenue Sources General Fund $ 5,368,167 $ 5,618,790 $ 5,038,320 $ 6,783,780 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,028,348 1,890,687 143,851 305,281 $ 5,368,167 $ 3,274,050 2,161,920 182,820 -0$ 5,618,790 $ 2,633,570 2,154,790 185,530 64,430 $ 5,038,320 $ 3,481,970 2,708,760 151,220 441,830 $ 6,783,780 D-113 INFORMATION TECHNOLOGY IT GEOGRAPHIC INFORMATION SYSTEMS (GIS) SERVICES: This program area helps departments analyze and display their business data in ways that make it easier to convey information and discover patterns that improve their business workflows. Data is made available to both City staff and the public as paper maps, web-based mapping applications, or GIS data files to be used with desktop software. GIS Services administers all GIS software for the City and provides first level support for GIS users within the City; and also coordinates the use and storage of GIS data for all City departments and promotes standards for data and metadata. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 514,553 $ 516,840 $ 508,090 $ 571,200 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 359,821 106,228 48,504 -0$ 514,553 $ 388,100 120,820 7,920 -0$ 516,840 $ 376,180 123,990 7,920 -0$ 508,090 $ 413,400 130,100 21,200 6,500 $ 571,200 IT PUBLIC WORKS: This program area provides the analysis, development, implementation and on-going support of the applications supporting the public works departments of Tucson Water, Environmental Services, Transportation, and Planning and Development Services. The Service Desk acts as the contact point for reporting all IT problems and requesting all IT services, and provides technical support via telephone and e-mail. Projected Revenue Sources General Fund $ 1,120,191 $ 1,370,540 $ 976,810 $ 1,174,650 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 937,820 178,654 3,717 $ 1,120,191 $ 1,176,740 189,300 4,500 $ 1,370,540 $ 784,410 186,370 6,030 $ 976,810 $ 974,460 180,890 19,300 $ 1,174,650 NETWORK SERVICES: This program area ensures a stable and secure communications environment for all City departments, including communications networks, Internet access, data networks, voice-over-internet-protocol (VOIP) telecommunications and wireless connectivity. Also, this area directs citywide information and access security practices. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 2,229,178 129,790 $ 2,358,968 $ 2,491,000 232,800 $ 2,723,800 $ 2,594,250 276,000 $ 2,870,250 $ 2,834,980 228,000 $ 3,062,980 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,403,173 835,164 46,160 74,471 $ 2,358,968 $ 1,567,140 767,290 117,710 271,660 $ 2,723,800 $ 1,282,310 877,500 270,980 439,460 $ 2,870,250 $ 1,428,360 721,460 46,200 866,960 $ 3,062,980 D-114 INFORMATION TECHNOLOGY PUBLIC COMMUNICATIONS: This program area supports the internal and external video communications of all City departments as well as Mayor and Council offices. Tucson's government access TV Channel 12 reaches out to the public with television programming that explains City services by coordinating media activities through the broadcasting of Mayor and Council meetings and the maintenance of a web site with streaming video content affording access to programming for those without cable service. Projected Revenue Sources General Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 1,048,195 $ 661,410 $ 653,290 $ 645,930 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 750,405 289,043 8,747 $ 1,048,195 $ 496,220 139,790 25,400 $ 661,410 $ 475,910 151,980 25,400 $ 653,290 $ 475,440 135,740 34,750 $ 645,930 TECHNICAL SERVICES: This program area ensures a stable and secure computing environment by supporting data center operations and by monitoring and maintaining the servers and storage infrastructure needed to support City applications and services. This program also provides citywide e-mail and calendar support, as well as Customer Services field support which focuses on hardware and software for desktop and mobile computing units. Projected Revenue Sources General Fund $ 4,120,928 $ 3,922,000 $ 4,503,310 $ 4,889,270 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,512,854 1,391,249 77,875 138,950 $ 4,120,928 $ 2,547,900 994,320 108,110 271,670 $ 3,922,000 $ 2,065,470 1,699,860 298,530 439,450 $ 4,503,310 $ 2,590,420 1,620,350 165,600 512,900 $ 4,889,270 POSITION RESOURCES Administration Director Deputy Director Information Technology (IT) Administrator Security Certified (SC) Lead Storage Backup Administrator - SC Management Coordinator Staff Assistant Executive Assistant Administrative Assistant Customer Service Representative Program Total 1.00 1.00 1.00 -01.00 1.00 -01.00 1.00 1.00 1.00 1.00 -01.00 1.00 1.00 3.00 1.00 10.00 -01.00 1.00 1.00 3.00 1.00 9.00 1.00 1.00 1.00 -03.00 1.00 9.00 1.00 1.00 1.00 -03.00 1.00 10.00 D-115 INFORMATION TECHNOLOGY Application Services Information Technology Administrator Information Technology Manager Lead Data Base Administrator - SC IT Manager - SC Data Base Administrator - SC Data Base Administrator Software Engineer - SC Software Engineer Systems Analyst - SC Systems Analyst Web Administrator Web Development Supervisor - SC IT Analyst - SC Graphic Arts Specialist Program Total IT Geographic Information Systems (GIS) Services Information Technology Manager - SC Data Base Administrator GIS Programmer - SC GIS Data Analyst Program Total IT Public Works Information Technology Administrator - SC Information Technology Manager - SC Systems Administrator - SC Information Technology Supervisor - SC Systems Analyst Systems Analyst - SC Information Technology Analyst - SC Information Technology Analyst Information Technology Specialist - SC Information Technology Specialist Program Total Network Services Information Technology Administrator IT Administrator - SC Information Technology Manager - SC Information Technology Manager Lead Communications Engineer - SC Lead Security Administrator Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 1.00 2.00 2.00 1.00 -01.00 12.00 9.00 1.00 -01.00 1.00 34.00 1.00 2.00 1.00 2.00 2.00 1.00 -01.00 12.00 9.00 1.00 -01.00 1.00 34.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 14.00 7.00 -01.00 2.00 -035.00 1.00 1.00 1.00 3.00 2.00 1.00 1.00 1.00 14.00 7.00 -01.00 2.00 -035.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 -02.00 1.00 4.00 -01.00 1.00 2.00 3.00 15.00 1.00 -02.00 1.00 4.00 -01.00 1.00 2.00 3.00 15.00 1.00 1.00 -01.00 2.00 2.00 1.00 1.00 4.00 1.00 14.00 1.00 1.00 -01.00 2.00 2.00 1.00 1.00 4.00 1.00 14.00 1.00 -01.00 1.00 -01.00 1.00 -01.00 1.00 -01.00 -01.00 1.00 -01.00 1.00 -01.00 1.00 -01.00 1.00 D-116 INFORMATION TECHNOLOGY Network Services (Continued) Telephone Service Coordinator Network Engineer - SC Network Engineer Wide Area Communications Network (WAN) Administrator Communications Engineer - SC Communications Engineer Telephone System Technician Program Total Public Communications Television (TV) Production Manager Lead TV Production Specialist TV Production Specialist TV Program Development Specialist TV Production Technician Program Total Technical Services Information Technology Administrator IT Administrator - SC Information Technology Manager - SC Information Technology Manager Lead Systems Analyst Systems Administrator - SC Systems Administrator Information Technology Analyst - SC Information Technology Specialist - SC Information Technology Specialist Computer Operator Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 -03.00 1.00 2.00 -03.00 1.00 4.00 1.00 -0- 1.00 4.00 1.00 -0- 1.00 1.00 2.00 14.00 1.00 1.00 2.00 14.00 1.00 1.00 2.00 14.00 1.00 1.00 2.00 14.00 1.00 1.00 3.00 0.50 1.00 6.50 1.00 1.00 3.00 0.50 1.00 6.50 1.00 -03.00 1.50 1.00 6.50 1.00 -03.00 1.50 1.00 6.50 1.00 -01.00 2.00 1.00 5.00 5.00 -03.00 5.00 5.00 28.00 1.00 -01.00 2.00 1.00 5.00 5.00 -03.00 5.00 5.00 28.00 -01.00 1.00 1.00 1.00 9.00 3.00 1.00 3.00 4.00 5.00 29.00 -01.00 1.00 1.00 1.00 9.00 3.00 1.00 3.00 4.00 5.00 29.00 111.50 110.50 111.50 112.50 D-117 D-118 PARKS and RECREATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 41,881,010 12,253,200 $ 54,134,210 500.00 ADMINISTRATION ADAPTIVE RECREATION CENTER AQUATICS CIVIC EVENTS/ PERFORMING ARTS HI CORBETT MAINTENANCE HISTORICAL and CULTURAL KIDCO LEISURE CLASSES PARKS MAINTENANCE RECREATION CENTERS SPORTS TENNIS THERAPEUTIC RECREATION ZOO GRANTS FINANCING PLAN PROGRAM ALLOCATION Other* 4% Other* 37% Capital Improvement Program 23% General Fund 73% Recreation Centers 20% *Other includes Civic Contributions Fund (2%), Non-Federal Grants (1%), and Other Federal Grants (1%). Administration 11% Park Maintenance 32% *Other includes Zoo (8%), Aquatics (7%), Grants (6%), KIDCO (5%), Adaptive Recreation Center (2%), Civic Events/Performing Arts (2%), Hi Corbett Maintenance (2%), Leisure Classes (2%), Sports (2%), Therapeutic Recreation (1%), Historical and Cultural (<1%), and Tennis (<1%). D-119 D-120 PARKS and RECREATION MISSION STATEMENT: To provide a park system offering high quality facilities, programs and services for Tucsonans of all ages and abilities. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 52.00 18.00 44.50 9.25 6.00 -0127.75 17.25 133.00 109.25 7.50 15.50 36.00 9.75 585.75 49.00 18.00 42.50 6.75 5.00 -078.00 17.25 118.00 91.25 6.00 15.50 43.00 9.75 500.00 44.00 18.00 42.50 8.75 5.00 -077.00 20.75 116.00 93.75 6.00 15.50 43.00 9.75 500.00 40.00 18.00 45.00 8.75 8.00 1.00 77.00 17.75 116.00 91.25 6.00 15.50 44.00 11.75 500.00 TOTAL BUDGET Operating Capital Department Total $ 39,641,149 11,496,409 $ 51,137,558 $ 41,046,330 14,151,580 $ 55,197,910 $ 38,532,170 10,131,380 $ 48,663,550 $ 41,881,010 12,253,200 $ 54,134,210 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Operating Total Capital Improvement Program Department Total $ 21,636,127 14,396,124 2,826,868 121,745 660,285 $ 39,641,149 11,496,409 $ 51,137,558 $ 22,735,020 12,737,090 3,189,520 16,500 2,368,200 $ 41,046,330 14,151,580 $ 55,197,910 $ 21,963,450 13,162,490 2,754,260 22,930 629,040 $ 38,532,170 10,131,380 $ 48,663,550 $ 24,051,230 12,416,510 3,026,120 -02,387,150 $ 41,881,010 12,253,200 $ 54,134,210 POSITION RESOURCES Administration Adaptive Recreation Center Aquatics Civic Events/Performing Arts Hi Corbett Maintenance Historical and Cultural KIDCO Leisure Classes Parks Maintenance Recreation Centers Sports Therapeutic Recreation Zoo Grants Department Total D-121 PARKS and RECREATION FUNDING SOURCES General Fund1 Civic Contributions Fund Non-Federal Grants Other Federal Grants Operating Total Capital Improvement Program1 Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 38,980,864 109,132 91,693 459,460 $ 39,641,149 11,496,409 $ 51,137,558 $ 38,696,570 687,200 964,350 698,210 $ 41,046,330 14,151,580 $ 55,197,910 $ 37,903,130 89,190 60,810 479,040 $ 38,532,170 10,131,380 $ 48,663,550 $ 39,818,860 967,670 421,900 672,580 $ 41,881,010 12,253,200 $ 54,134,210 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $41,881,010 reflects an increase of $834,680 from the Fiscal Year 2012 Adopted Budget. Changes include: Safety (electrical)/security needs at Presidio Plaza and athletic fields Operational capacity for personnel and non-personnel costs to reopen six pools Operational capacity for the Zoo African Expansion offset by increased admission fees Operational capacity for University of Arizona contract at Hi Corbett offset by revenues Miscellaneous personnel cost savings including public liability insurance decrease Total $ 500,000 311,000 231,160 30,000 (225,300) $ 834,680 DEPARTMENT MEASURES of PERFORMANCE Provide age-appropriate leisure activities to increase socialization, wellness, arts, aquatics, and environmental benefits.  Courses offered  Courses completed  Courses registration  Courses revenues  2,261 1,649 21,808 $ 1,439,025 2,520 2,010 24,110 $ 1,755,000 2,400 2,070 21,340 $ 1,634,310 2,390 2,060 21,300 $ 1,632,370 Provide, operate, and maintain recreation center facilities for various programs and activities.  Pass holders  Drop-ins  Revenues (excludes rentals)  Facilities rentals  Facilities rentals revenue 8,583 161,375 $ 639,018 1,154 $ 86,290 10,870 162,730 $ 655,070 3,060 $ 114,740 8,640 164,010 $ 657,740 1,390 $ 98,280 7,780 156,980 $ 588,660 1,290 $ 92,900 1The total General Fund budgeted is $39,931,460. There is $39,818,860 in the operating budget and $112,600 in the capital improvement program. D-122 PARKS and RECREATION Provide safe, clean, and well maintained parks, athletic fields, and special places.  Increase number of Park Facility Rentals  Facilities rentals  Facilities rental revenues  Attract visitors to Reid Park Zoo promoting education and preservation programs and a safe fun experience.  Total number of admissions  Total revenues collected  Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 47,352 $ 617,230 47,260 $ 572,220 55,270 $ 662,880 51,950 $ 622,900 468,870 $ 1,466,138 488,030 $ 1,516,000 553,980 $ 1,736,280 631,540 $ 1,916,250 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services and facilities throughout the system. Administrative functions include the Director’s Office, Capital Planning and Development, and Management Support Services (e.g., human resources, information technology, accounting, reservation/registration services, environmental management and safety). The administration program area also includes the oversight and supervision of the two outlying geographic districts and specialized services. Projected Revenue Sources General Fund Miscellaneous Revenue Program Total $ 5,093,272 235,001 $ 5,328,273 $ 5,158,350 40,850 $ 5,199,200 $ 4,937,190 47,580 $ 4,984,770 $ 4,707,670 68,600 $ 4,776,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,409,220 1,732,859 186,194 $ 5,328,273 $ 3,678,560 1,366,150 154,490 $ 5,199,200 $ 3,502,060 1,333,220 149,490 $ 4,984,770 $ 3,516,080 1,126,980 133,210 $ 4,776,270 ADAPTIVE RECREATION CENTER: This program area consists of a specialized recreation center with two heated pools which provide year-round service to both Tucsonans and visitors from surrounding areas. The outdoor pool offers lap swimming, recreational swimming and a walking track. The indoor therapeutic pool (heated to 92 degrees) offers structured programs for arthritis and recovering stroke patients and also serves the needs of others with all degrees of ability. Projected Revenue Sources General Fund Adaptive Recreation Center Fees Program Total $ 452,825 140,155 $ 592,980 D-123 $ 528,020 165,400 $ 693,420 $ 563,250 140,180 $ 703,430 $ 585,900 126,500 $ 712,400 PARKS and RECREATION Adaptive Recreation Center (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 363,361 215,340 14,279 $ 592,980 $ 459,850 225,640 7,930 $ 693,420 $ 445,860 249,640 7,930 $ 703,430 $ 453,340 244,650 14,410 $ 712,400 AQUATICS: This program area serves to provide safe, clean swimming facilities and opportunities for pool patrons. Leisure classes, swimming lessons for children and adults, synchronized and competitive swimming, fitness training and recreational and lap swimming are major components of this program. Lifeguarding and Water Safety Instruction (WSI) are offered leading to job opportunities for youth ages 15 and above. The Adaptive Recreation Center, Catalina, Sunnyside, and Clements Pools provide year-round swimming. Amphi, Archer, Fort Lowell, El Pueblo, Quincie Douglas and Udall Pools are open April through November 15. Six of the seventeen seasonal pools will operate during the nine-week summer season as a result of additional City funding and private sector donations. Projected Revenue Sources General Fund Programs and Miscellaneous Revenue Swimming Pool Admissions Program Total $ 2,565,919 90,757 117,247 $ 2,773,923 $ 2,562,160 78,530 198,000 $ 2,838,690 $ 2,572,330 104,620 134,060 $ 2,811,010 $ 2,623,960 97,290 134,000 $ 2,855,250 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,570,011 561,318 642,594 $ 2,773,923 $ 1,466,310 748,620 623,760 $ 2,838,690 $ 1,559,350 599,620 652,040 $ 2,811,010 $ 1,614,980 576,380 663,890 $ 2,855,250 CIVIC EVENTS/PERFORMING ARTS: This program area provides equipment and technical support to special events throughout the City of Tucson. Event support is provided for both city-sponsored events as well as a variety of community events sponsored by other organizations. Projected Revenue Sources General Fund Civic Events/Performing Arts Fees Program Total $ 431,321 101,456 $ 532,777 $ 426,990 92,720 $ 519,710 $ 369,650 124,290 $ 493,940 $ 517,700 125,000 $ 642,700 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 401,667 95,082 36,028 $ 532,777 $ 330,470 126,300 62,940 $ 519,710 $ 319,700 126,300 47,940 $ 493,940 $ 519,460 92,810 30,430 $ 642,700 D-124 PARKS and RECREATION HI CORBETT MAINTENANCE: This program area is responsible for maintenance of Hi Corbett Field and the surrounding annex fields. This work is accomplished at a high level in order to meet the requirements per the University of Arizona contract. The complex is also maintained for local youth and adult baseball leagues during the summer months. Projected Revenue Sources General Fund Baseball Fees Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 191,844 340,897 $ 532,741 $ 539,820 30,000 $ 569,820 $ 419,010 183,870 $ 602,880 $ 377,000 291,000 $ 668,000 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 193,240 292,835 46,666 $ 532,741 $ 201,330 314,000 54,490 $ 569,820 $ 234,390 314,000 54,490 $ 602,880 $ 281,370 306,100 80,530 $ 668,000 HISTORICAL and CULTURAL: This program area consists of the Presidio San Agustin del Tucson, a portion of Tucson's Spanish walled presidio which is open to the public. This historical cultural center includes historic buildings used as a small museum and gift shop, while providing interpretation and educational programs regarding the many levels of Tucson's history. Projected Revenue Sources General Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ -0- $ -0- $ 50,360 $ -0-0-0-0- $ -0-0-0-0- $ -0-0-0-0- $ 45,260 4,100 1,000 $ 50,360 $ $ $ KIDCO: This program area provides 24 after-school and 17 summer recreation programs in a safe, supervised environment for children ages 5-11, in kindergarten through fifth grade. It offers an opportunity for kids to express themselves creatively through various art forms, sports and special events during out-of-school time. Projected Revenue Sources General Fund KIDCO Fees Program Total $ 1,008,910 711,227 $ 1,720,137 $ 1,088,580 883,910 $ 1,972,490 $ 875,410 801,520 $ 1,676,930 $ 1,065,550 853,130 $ 1,918,680 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,602,867 29,281 87,989 $ 1,720,137 $ 1,805,450 58,470 108,570 $ 1,972,490 $ 1,544,890 58,470 73,570 $ 1,676,930 $ 1,782,230 48,570 87,880 $ 1,918,680 D-125 PARKS and RECREATION LEISURE CLASSES: This program area offers approximately 1,700 instructional/special interest classes to youth and adults throughout the year. Class topics include fitness, arts and crafts, music, pottery, sports, dance, gymnastics and many others. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Leisure Classes Fees Program Total $ 18,660 645,191 $ 663,851 $ -0815,230 $ 815,230 $ 22,640 642,640 $ 665,280 $ 208,380 674,060 $ 882,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 573,612 24,205 66,034 $ 663,851 $ 706,800 38,000 70,430 $ 815,230 $ 566,850 38,000 60,430 $ 665,280 $ 769,570 47,760 65,110 $ 882,440 PARKS MAINTENANCE: This program area provides resources for the routine, specialized and preventive maintenance of 128 parks and facilities throughout the City of Tucson. Daily maintenance occurs throughout the park system to ensure clean, safe and attractive facilities. Projected Revenue Sources General Fund Facility Reservations and Permit Fees Program Total $ 14,096,550 380,971 $ 14,477,521 $ 12,842,640 494,150 $ 13,336,790 $ 13,156,570 401,520 $ 13,558,090 $ 13,060,380 427,840 $ 13,488,220 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 6,391,745 6,918,216 1,154,290 13,270 $ 14,477,521 $ 6,301,330 5,669,250 1,366,210 -0$ 13,336,790 $ 6,226,080 6,302,900 1,022,680 6,430 $ 13,558,090 $ 6,371,310 5,836,300 1,280,610 -0$ 13,488,220 RECREATION CENTERS: This program area provides recreation and neighborhood centers that will be open to the public five days per week for both structured and unstructured activities. Hours of operation will vary by center. Additionally, the four regional recreation centers (Udall, Clements, El Pueblo, and Randolph) will be open on Saturdays. All centers will be closed on Sundays. Projected Revenue Sources General Fund Recreation Center Fees Program Total $ 7,173,746 621,197 $ 7,794,943 D-126 $ 7,621,100 729,640 $ 8,350,740 $ 7,522,320 655,750 $ 8,178,070 $ 7,879,460 590,060 $ 8,469,520 PARKS and RECREATION Recreation Centers (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 4,798,813 2,809,298 186,832 $ 7,794,943 $ 4,930,920 3,106,290 313,530 $ 8,350,740 $ 4,853,580 3,055,970 268,520 $ 8,178,070 $ 5,548,000 2,724,420 197,100 $ 8,469,520 SPORTS: This program area offers organized league play for adult softball and summer track and field events. This program is also responsible for facilitating and scheduling 215 fields for 284 organizations representing a total of 4,342 teams. Projected Revenue Sources General Fund Sports Leagues' Fees Program Total $ 550,214 439,347 $ 989,561 $ 109,690 287,850 $ 397,540 $ -0373,890 $ 373,890 $ 400,000 387,760 $ 787,760 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 214,924 763,573 11,064 $ 989,561 $ 218,590 151,720 27,230 $ 397,540 $ 199,940 151,720 22,230 $ 373,890 $ 218,910 557,370 11,480 $ 787,760 TENNIS: This program area supports the operation of City-owned tennis facilities located at Randolph, Fort Lowell, and Himmel Tennis Centers. Projected Revenue Sources General Fund Tennis Program Fees Program Total $ 100,822 11,641 $ 112,463 $ 89,160 10,000 $ 99,160 $ 87,480 11,680 $ 99,160 $ 90,460 12,000 $ 102,460 Character of Expenditures Services Supplies Program Total $ 102,725 9,738 $ 112,463 $ 86,480 12,680 $ 99,160 $ 86,480 12,680 $ 99,160 $ 92,730 9,730 $ 102,460 THERAPEUTIC RECREATION: This program area offers programs for children, teens and adults with various disabilities. It also trains developmentally disabled adults for Special Olympics programs and offers bowling and wheelchair basketball activities. Projected Revenue Sources General Fund Therapeutics' Program Fees Program Total $ 426,205 15,844 $ 442,049 D-127 $ 539,180 46,300 $ 585,480 $ 469,230 19,360 $ 488,590 $ 600,820 7,500 $ 608,320 PARKS and RECREATION Therapeutic Recreation (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 377,827 54,953 9,269 $ 442,049 $ 500,340 78,930 6,210 $ 585,480 $ 403,450 78,930 6,210 $ 488,590 $ 532,220 64,040 12,060 $ 608,320 ZOO: This program area is an Association of Zoos and Aquariums (AZA) accredited facility that offers an environmentally friendly, educational, and recreational experience to over 500,000 annual visitors and is open 364 days per year. Many special events are offered at the zoo throughout the year, including the ever-popular Howloween event during the fall and Zoo Lights during the winter holiday season. Train rides around the large Reid Park pond are offered daily. Full year funding for the Tanzania Expedition expansion has also been included with these expenditures being offset by increased admission fees. Projected Revenue Sources General Fund Zoo Admissions and other revenue Program Total $ 1,552,172 1,467,473 $ 3,019,645 $ 1,553,540 1,746,320 $ 3,299,860 $ 1,530,810 1,736,280 $ 3,267,090 $ 1,362,580 2,168,900 $ 3,531,480 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,738,840 796,439 375,891 108,475 $ 3,019,645 $ 2,135,070 767,240 381,050 16,500 $ 3,299,860 $ 2,107,300 767,240 376,050 16,500 $ 3,267,090 $ 2,398,500 694,300 438,680 -0$ 3,531,480 GRANTS: This program area seeks federal, state, and local funding for the provision of recreational opportunities and community support services. Emphasis is placed on leveraging existing City resources to enhance funding for programs and services. Funding from the Department of Economic Security and the Pima Council on Aging will provide support for the developmentally disabled and for senior nutrition respectively. Projected Revenue Sources General Fund: Restricted Revenues Civic Contributions Fund Miscellaneous Non-Federal Grants Miscellaneous Other Federal Grants Program Total Character of Expenditures Grant Capacity $ -0109,132 91,693 459,460 $ 660,285 $ 18,440 687,200 964,350 698,210 $ 2,368,200 $ -089,190 60,810 479,040 $ 629,040 $ 325,000 967,670 421,900 672,580 $ 2,387,150 $ 660,285 $ 2,368,200 $ 629,040 $ 2,387,150 D-128 PARKS and RECREATION POSITION RESOURCES Administration Director Deputy Director of Parks and Recreation Parks and Recreation Administrator Architect Manager Department Finance Manager Parks and Recreation Superintendent Community Promotions and Marketing Coordinator Environmental Project Coordinator Landscape Architect Management Assistant GIS Project Manager Public Information Officer Staff Assistant Systems Analyst Information Technology Specialist Executive Assistant Office Supervisor Class Registration Coordinator Graphic Arts Specialist Recreation Program Coordinator Administrative Assistant Secretary Senior Account Clerk Customer Services Representative Recreation Assistant Office Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total Adaptive Recreation Center Aquatics Coordinator Recreation Assistant Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Senior Recreation Worker (Hourly) Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 3.00 1.00 1.00 6.00 -0- 1.00 1.00 3.00 1.00 1.00 6.00 -0- 1.00 1.00 3.00 1.00 1.00 6.00 1.00 1.00 1.00 3.00 1.00 1.00 5.00 1.00 1.00 5.00 1.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 5.00 4.00 2.00 2.50 2.00 0.50 52.00 1.00 5.00 1.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 4.00 1.00 2.50 2.00 0.50 49.00 -05.00 1.00 1.00 -01.00 1.00 1.00 2.00 1.00 -01.00 1.00 4.00 3.00 3.00 3.00 1.00 -01.00 -044.00 -05.00 1.00 1.00 -01.00 1.00 1.00 1.00 1.00 -01.00 1.00 4.00 3.00 2.00 4.00 -0-0-0-040.00 1.00 1.50 1.00 7.50 1.00 1.50 -08.50 1.00 1.50 1.00 7.50 1.00 1.50 1.00 7.50 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 D-129 PARKS and RECREATION Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 1.00 1.00 3.00 6.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.75 44.50 1.75 42.50 1.75 42.50 4.25 45.00 Civic Events/Performing Arts Recreation Supervisor Parks Events Coordinator Lead Groundskeeper Heavy Equipment Operator Recreation Specialist Trade Specialist Equipment Operator Parks Equipment Operator Recreation Assistant Groundskeeper Convention Center Workers (Hourly) Parks Events Worker (Hourly) Program Total 1.00 1.00 -0-00.75 2.00 3.00 -00.50 1.00 -0-09.25 -01.00 -0-0-02.00 2.00 -0-0-01.75 -06.75 -01.00 -01.00 -02.00 2.00 1.00 -0-01.75 -08.75 -01.00 1.00 -0-01.00 2.00 1.00 -01.00 -01.75 8.75 Hi Corbett Maintenance Lead Groundskeeper Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 2.00 2.00 2.00 6.00 1.00 2.00 2.00 5.00 1.00 2.00 2.00 5.00 1.00 2.00 5.00 8.00 -0-0- -0-0- -0-0- 1.00 1.00 2.00 5.00 3.50 26.75 1.00 89.50 127.75 2.00 4.00 2.00 27.50 1.00 41.50 78.00 2.00 4.00 1.00 27.50 1.00 41.50 77.00 2.00 4.00 1.00 27.50 1.00 41.50 77.00 Aquatics Aquatics Program Manager Recreation Supervisor Electrician Lead Maintenance Mechanic Trade Specialist Swimming Pool Supervisor Aquatics Program Supervisor (Hourly) Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Program Total Historical and Cultural Recreation Assistant Program Total KIDCO Recreation Supervisor Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Class Instructor Fine Arts Recreation Worker (Hourly) Program Total D-130 PARKS and RECREATION Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 1.00 -0-0-00.25 13.00 17.25 1.00 2.00 1.00 -0-0-00.25 13.00 17.25 -02.00 1.00 1.00 1.00 2.50 0.25 13.00 20.75 -02.00 1.00 1.00 1.00 2.50 0.25 10.00 17.75 Parks Maintenance Parks and Golf Area Supervisor Electrician Carpenter Equipment Operation Specialist Lead Groundskeeper Lead Maintenance Mechanic Lead Parks Equipment Mechanic Pest Control Specialist Plumber Welder Heavy Equipment Operator Parks Equipment Mechanic Trade Specialist Recreation Supervisor Administrative Assistant Parks Equipment Operator Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 8.00 1.00 1.00 1.00 7.00 1.00 -03.00 2.00 2.00 2.00 5.00 24.00 -01.00 13.00 62.00 -0133.00 8.00 1.00 1.00 1.00 8.00 1.00 -03.00 2.00 2.00 2.00 5.00 21.00 -01.00 9.00 52.00 1.00 118.00 8.00 1.00 1.00 1.00 8.00 -01.00 3.00 2.00 2.00 1.00 5.00 21.00 1.00 -08.00 52.00 1.00 116.00 6.00 1.00 1.00 1.00 10.00 -01.00 3.00 2.00 2.00 1.00 5.00 19.00 1.00 -07.00 55.00 1.00 116.00 Recreation Centers Recreation Supervisor Recreation Program Coordinator Recreation Assistant Customer Service Clerk Custodian General Maintenance Trainee/Worker (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Center Attendant (Hourly) Program Total 12.00 17.00 46.00 1.00 16.00 -015.75 0.50 1.00 109.25 11.00 17.00 40.00 1.00 15.00 -07.25 -0-091.25 11.00 17.00 42.00 1.00 14.00 -08.25 0.50 -093.75 10.00 17.00 41.00 1.00 14.00 1.50 5.25 1.50 -091.25 Leisure Classes Recreation Supervisor Recreation Program Coordinator Recreation Assistant Class Registration Coordinator Customer Services Representative Office Assistant Program Coordinator (Hourly) Class Instructor Fine Arts (Hourly) Program Total D-131 PARKS and RECREATION Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 2.00 2.50 7.50 1.00 1.50 2.00 1.50 6.00 1.00 1.50 2.00 1.50 6.00 1.00 1.50 2.00 1.50 6.00 Therapeutic Recreation Therapeutic Recreation Supervisor Recreation Program Coordinator Recreation Specialist Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 2.00 1.00 1.00 1.00 5.50 4.00 15.50 1.00 2.00 1.00 1.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 1.00 1.00 1.00 2.00 1.00 5.50 4.00 15.50 Zoo Zoo Administrator Zoo General Curator Zoo Education Curator Parks and Golf Area Supervisor Zoo Area Supervisor Recreation Program Coordinator Trade Specialist Administrative Assistant Customer Services Representative Zookeeper Zoo Education Assistant Recreation Assistant Cashier Groundskeeper Zookeeper Parks Maintenance Worker Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.00 1.00 3.00 1.00 -01.00 -014.00 -01.00 1.50 4.00 1.00 2.50 2.00 1.00 36.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 -017.00 -02.00 2.50 5.00 1.00 2.50 2.00 1.00 43.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 -017.00 2.00 -02.50 5.00 1.00 2.50 2.00 1.00 43.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 -01.00 17.00 2.00 -02.50 5.00 -04.50 2.00 1.00 44.00 Grants Recreation Program Coordinator Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Short Order Cook Concession Worker Program Total 0.75 4.00 1.00 2.00 1.00 1.00 9.75 0.75 4.00 1.00 2.00 1.00 1.00 9.75 0.75 4.00 1.00 2.00 1.00 1.00 9.75 0.50 5.00 1.00 4.50 0.75 -011.75 585.75 500.00 500.00 500.00 Sports Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total Department Total D-132 PLANNING and DEVELOPMENT SERVICES OPERATING: POSITION TOTAL: $ 7,568,640 82.00 ADMINISTRATION BUILDING SAFETY REVIEW and INSPECTIONS CUSTOMER and ADMINISTRATIVE SUPPORT PLAN REVIEW and PROJECT DEVELOPMENT ZONING ADMINISTRATION and CODE DEVELOPMENT' FINANCING PLAN PROGRAM ALLOCATION Customer and Administrative Support 17% General Fund 100% Building Safety Review and Inspections 33% Plan Review and Project Development 19% Zoning Administration and Code Development 11% Administration 20% D-133 D-134 PLANNING and DEVELOPMENT SERVICES MISSION STATEMENT: To promote safety, livability and economic vitality via the application of land use, building and development codes and standards. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 12.00 30.00 18.00 18.00 10.00 12.00 30.00 17.00 16.00 9.00 12.00 28.00 17.00 16.00 9.00 12.00 28.00 17.00 16.00 9.00 88.00 84.00 82.00 82.00 TOTAL BUDGET Operating $ 7,497,027 $ 7,583,500 $ 7,161,830 $ 7,568,640 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 6,718,675 645,962 132,390 -0$ 7,497,027 $ 6,642,750 730,180 205,570 5,000 $ 7,583,500 $ 6,375,990 649,900 135,940 -0$ 7,161,830 $ 6,762,030 669,010 137,600 -0$ 7,568,640 FUNDING SOURCES General Fund $ 7,497,027 $ 7,583,500 $ 7,161,830 $ 7,568,640 POSITION RESOURCES Administration Building Safety Review and Inspections Customer and Administrative Support Plan Review and Project Development Zoning Administration and Code Development Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $7,568,640 reflects a decrease of $14,860 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs Equipment purchases Decrease in services primarily due to delay in new permitting system purchase until Fiscal Year 2014 Reduction in miscellaneous supply purchases Total D-135 $ 119,280 (5,000) (61,170) (67,970) $ (14,860) PLANNING and DEVELOPMENT SERVICES DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 12,763 83% 11,000 95% 17,231 90% 24,881 95% 83% 95% 90% 95% 3,949 84 6,694 252 4,100 110 6,500 320 6,050 152 10,280 461 7,642 192 12,985 582 44,709 40,601 2,927 43,000 44,000 3,000 72,293 66,251 4,513 91,317 83,685 5,701 74 40 62 116 Review all sign permit applications.  Number of applications reviewed  Number of self-certified sign permits issued 1,578 -0- 1,400 N/A 2,325 75 2,937 100 Provide assistance to walk-in customers.  Number of permit counter customers  Number of records customers  Number of certificates of occupancy issued for existing buildings 26,521 7,951 56 25,000 8,500 N/A 40,185 12,425 14 50,760 15,695 20 Provide timely and impartial plan reviews while protecting the public health and welfare.  Number of plans reviewed  Percent of commercial plan reviews completed within four weeks  Percent of residential plan reviews completed within four weeks Prepare and issue commercial and residential building permits.  Total number of commercial permits  Number of new commercial permits  Total number of residential permits   Number of new residential permits   Perform inspections of new construction, remodels, and additions.  Number of commercial inspections  Number of residential inspections  Number of sign inspections  Coordinate and review all submitted subdivision plats and development plans.  Number of plats and plans reviewed D-136 PLANNING and DEVELOPMENT SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, and maintaining clear communication with Mayor and Council. Projected Revenue Sources General Fund Impact Fee Administrative Charges Permit and Inspection Fees Plan Review Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ -018,675 685,742 682,000 $ 1,386,417 $ 18,510 23,000 1,300,480 23,420 $ 1,365,410 $ -010,880 1,269,890 24,000 $ 1,304,770 $ -017,000 1,440,960 25,000 $ 1,482,960 $ 1,285,510 83,856 17,051 $ 1,386,417 $ 1,329,710 32,700 3,000 $ 1,365,410 $ 1,219,920 69,500 15,350 $ 1,304,770 $ 1,375,620 90,290 17,050 $ 1,482,960 BUILDING SAFETY REVIEW and INSPECTIONS: This program area provides building plan review and inspection services for commercial buildings, residential buildings, site engineering, infrastructure, and drainage. It contributes to a sustainable community by ensuring that all development is designed and built to adopted codes and standards, with a key focus of ensuring safety. Projected Revenue Sources General Fund Permit and Inspection Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -02,504,927 $ 2,504,927 $ 28,510 2,528,580 $ 2,557,090 $ -02,390,140 $ 2,390,140 $ -02,477,060 $ 2,477,060 $ 2,286,781 155,013 63,133 $ 2,504,927 $ 2,277,240 189,490 90,360 $ 2,557,090 $ 2,160,590 147,410 82,140 $ 2,390,140 $ 2,255,940 154,770 66,350 $ 2,477,060 CUSTOMER and ADMINISTRATIVE SUPPORT: This program area provides administrative, clerical, and technical support to all divisions of the department, as well as stakeholders, with a focus on providing outstanding customer service. Projected Revenue Sources General Fund Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Program Total $ -0-01,214,598 -0-0$ 1,214,598 D-137 $ 11,400 27,000 257,810 1,051,490 15,680 $ 1,363,380 $ -035,000 157,630 1,015,900 -0$ 1,208,530 $ -040,000 241,660 976,790 -0$ 1,258,450 PLANNING and DEVELOPMENT SERVICES Customer and Administrative Support (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 881,804 288,432 44,362 -0$ 1,214,598 $ 915,640 364,120 78,620 5,000 $ 1,363,380 $ 894,150 292,650 21,730 -0$ 1,208,530 $ 913,530 301,370 43,550 -0$ 1,258,450 PLAN REVIEW and PROJECT DEVELOPMENT: This program area expedites the review of development proposals and ensures consistency with the Land Use Code; Development Standards; and the Development Compliance Code to protect and promote the public's general health, safety and welfare, and more specifically implement the General Plan, encourage efficient use of land, reduce potential hazards that result from incompatible land uses, protect and enhance the city's natural, cultural, historical, and scenic resources, as well as promote economic stability. Projected Revenue Sources General Fund Permit and Inspection Fees Plan Review Fees Planning Charges Sign Regulation Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0-01,162,388 -0341,346 $ 1,503,734 $ 18,740 113,130 868,160 99,900 316,620 $ 1,416,550 $ -06,140 674,490 235,000 412,500 $ 1,328,130 $ -0-01,035,590 77,570 354,600 $ 1,467,760 $ 1,438,131 57,969 7,634 $ 1,503,734 $ 1,355,370 39,890 21,290 $ 1,416,550 $ 1,273,520 41,950 12,660 $ 1,328,130 $ 1,413,520 46,540 7,700 $ 1,467,760 ZONING ADMINISTRATION and CODE DEVELOPMENT: This program area provides zoning, development plan, and code revision services. It processes business and liquor license zoning reviews, zoning waivers, Board of Adjustment and Design Review Board and historic zone applications, and plan amendment applications. It updates maps and the text of land use plans, interprets the land use plans as they relate to re-zonings, planned area developments (PADs), and various other development documents, formats changes to the Land Use Code, creates new Neighborhood Preservation Zones, and administers existing Neighborhood Preservation Zones. Projected Revenue Sources General Fund Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Zoning Code Violations Program Total $ -0352,999 -0529,288 -05,064 $ 887,351 D-138 $ 856,650 -0-0-024,420 -0$ 881,070 $ -0-0-0930,260 -0-0$ 930,260 $ -0193,550 289,020 227,410 172,430 -0$ 882,410 PLANNING and DEVELOPMENT SERVICES Zoning Administration and Code Development (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 826,449 60,692 210 $ 887,351 $ 764,790 103,980 12,300 $ 881,070 $ 827,810 98,390 4,060 $ 930,260 $ 803,420 76,040 2,950 $ 882,410 POSITION RESOURCES Administration Director Deputy Director Building Official Development Services Administrator Planning Administrator Development Services Manager Engineering Manager Project Manager Management Assistant Project Coordinator Executive Assistant Office Supervisor Program Total 1.00 1.00 1.00 2.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 -01.00 1.00 1.00 1.00 1.00 12.00 Building Safety Review and Inspections Electrical Plans Examiner Inspection Supervisor Structural Plans Examiner Mechanical Plans Examiner Construction Inspection Supervisor Building Permit Specialist Lead Building Inspector Lead Residential Inspector Senior Mechanical Inspector Senior Plumbing Inspector Building Inspector Electrical Inspector Environmental Inspector Mechanical Inspector Plumbing Inspector Residential Inspector Program Total -01.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 3.00 3.00 30.00 -01.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 3.00 3.00 30.00 -01.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 1.00 1.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 4.00 2.00 1.00 2.00 3.00 28.00 D-139 PLANNING and DEVELOPMENT SERVICES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 3.00 4.00 5.00 2.00 3.00 1.00 18.00 3.00 4.00 4.00 2.00 3.00 1.00 17.00 3.00 4.00 4.00 2.00 3.00 1.00 17.00 3.00 4.00 4.00 2.00 3.00 1.00 17.00 Plan Review and Project Development Lead Planner Principal Planner Civil Engineer Senior Engineering Associate Engineering Associate Sign Inspector Landscape Field Representative Planning Technician Customer Service Clerk Program Total 5.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 -018.00 5.00 3.00 2.00 3.00 1.00 -01.00 1.00 -016.00 5.00 3.00 2.00 3.00 1.00 -01.00 1.00 -016.00 4.00 3.00 2.00 3.00 -0-01.00 1.00 2.00 16.00 Zoning Administration and Code Development Principal Planner Lead Planner Planner Program Total 3.00 4.00 3.00 10.00 2.50 4.00 2.50 9.00 3.00 4.00 2.00 9.00 3.00 4.00 2.00 9.00 88.00 84.00 82.00 82.00 Customer and Administrative Support Planning Technician Administrative Assistant Customer Service Representative Secretary Customer Service Clerk Office Assistant Program Total Department Total D-140 PROCUREMENT OPERATING: POSITION TOTAL: $ 3,357,450 37.00 ADMINISTRATION DESIGN, CONSTRUCTION, and SERVICES CONTRACTING MAIL SERVICES PROCUREMENT CARD and SURPLUS AUCTION PURCHASING STORES and INVENTORY MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Purchasing 24% Procurement Card and Surplus Auction 4% General Fund 100% Stores and Inventory Management 23% Mail Services 8% Design, Construction, and Services Contracting 23% D-141 Administration 18% D-142 PROCUREMENT MISSION STATEMENT: To provide exemplary support to our City departments and the business community by offering strategic and innovative services and opportunities in the procurement of goods and services, through commitment to our values of accountability, ethics, impartiality, professionalism, service and transparency. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 5.00 10.00 3.50 9.00 4.00 9.00 4.00 9.00 4.00 2.00 3.00 4.00 -03.00 4.00 -02.00 5.00 -02.00 8.00 8.00 40.00 8.00 9.00 36.50 9.00 9.00 37.00 9.00 8.00 37.00 TOTAL BUDGET Operating $ 3,471,892 $ 3,278,660 $ 3,268,440 $ 3,357,450 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Interdepartmental Charges Department Total $ 3,030,079 454,300 266,361 (278,848) $ 3,471,892 $ 2,834,040 367,520 77,100 -0$ 3,278,660 $ 2,787,800 359,740 120,900 -0$ 3,268,440 $ 2,914,040 382,360 61,050 -0$ 3,357,450 FUNDING SOURCES General Fund $ 3,471,892 $ 3,278,660 $ 3,268,440 $ 3,357,450 POSITION RESOURCES Administration Design, Construction, and Services Contracting Mail Services Printing Services Procurement Card (pCard) and Surplus Auction Purchasing Stores and Inventory Management Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $3,357,450 reflects an increase of $78,790 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs Other miscellaneous changes Total $ 80,000 (1,210) 63,950 $ 78,790 D-143 PROCUREMENT DEPARTMENT MEASURES of PERFORMANCE Ensure professional best practices, to comply with all city, state and federal regulations, and to provide value-added procurement services.  Negotiate added value in at least 20% of the total number of eligible contracts over the City's formal bid threshold Ensure that a minimum of 25% commodity and services expenditures occur through annual requirements contracts to realize the most favorable price and terms Generate revenue by expanding the National Cooperative Procurement and pCard Programs Ensure high standards of technical expertise and competency of staff. Achieve a minimum level of 75% professional certification for staff Participate in a minimum of four outreach events for the local business and contracting communities Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 20% 20% 20% 20% 66% 40% 40% 40% $ 329,116 $ 305,000 $ 498,074 $ 350,000 94% 94% 80% 75% 4 5 5 5 OPERATING PROGRAMS ADMINISTRATION: This program area provides strategic direction and management to the department by planning, coordinating, and implementing procurement operations in accordance with applicable laws, Mayor and Council policy, and the administrative direction of the City Manager. Projected Revenue Sources General Fund $ 616,688 $ 554,820 $ 624,630 $ 600,340 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 530,635 77,845 8,208 $ 616,688 $ 454,920 86,100 13,800 $ 554,820 $ 496,540 109,850 18,240 $ 624,630 $ 502,360 87,180 10,800 $ 600,340 D-144 PROCUREMENT DESIGN, CONSTRUCTION, and SERVICES CONTRACTING: This program area contracts for design, construction, professional, and non-professional services to ensure that all contracts are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Actual FY 2011 $ 790,742 $ 757,690 $ 683,940 $ 781,730 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 776,764 12,073 1,905 $ 790,742 $ 742,320 10,970 4,400 $ 757,690 $ 673,540 7,850 2,550 $ 683,940 $ 758,370 18,960 4,400 $ 781,730 MAIL SERVICES: This program area provides centralized pick up and delivery service for interdepartmental and postal mail to City departments. The area also provides for the insertion of business license statements and various other bills. Projected Revenue Sources General Fund $ 226,579 $ 273,440 $ 298,500 $ 264,010 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 194,083 27,186 5,310 $ 226,579 $ 205,350 22,580 45,510 $ 273,440 $ 206,100 29,470 62,930 $ 298,500 $ 198,750 29,460 35,800 $ 264,010 PROCUREMENT CARD (pCard) and SURPLUS AUCTION: This program area manages and administers the City’s pCard (direct credit card purchase) program and the surplus auction program. Projected Revenue Sources General Fund pCard Program Rebate Program Total $ 12,462 214,116 $ 226,578 $ 59,440 190,000 $ 249,440 $ -0178,460 $ 178,460 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 213,013 13,443 122 $ 226,578 $ 215,690 33,450 300 $ 249,440 $ 175,850 2,560 50 $ 178,460 $ 119,450 25,810 100 $ 145,360 D-145 -0145,360 $ 145,360 PROCUREMENT PURCHASING: This program area contracts for all supplies, materials, equipment, and related services to ensure that purchases are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund National Cooperative Purchasing Fees Program Total Actual FY 2011 $ 510,722 133,664 $ 644,386 $ 531,010 115,000 $ 646,010 $ 481,780 163,840 $ 645,620 $ 678,760 125,000 $ 803,760 Character of Expenditures Salaries and Benefits Services Program Total $ 636,772 7,614 $ 644,386 $ 640,510 5,500 $ 646,010 $ 639,910 5,710 $ 645,620 $ 788,810 14,950 $ 803,760 STORES and INVENTORY MANAGEMENT: This program area operates the central warehouse and manages an inventory needed for the daily operations. It also provides hazardous material safety information on inventory items; delivers goods on a timely basis; and disposes of City surplus material and equipment by public sale, online auction, donation, or redistribution to departments. Projected Revenue Sources General Fund $ 925,435 $ 797,260 $ 837,290 $ 762,250 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 569,861 286,942 68,632 $ 925,435 $ 575,250 208,920 13,090 $ 797,260 $ 595,860 204,300 37,130 $ 837,290 $ 546,300 206,000 9,950 $ 762,250 PRINTING SERVICES: This program was eliminated July 1, 2011. Projected Revenue Sources General Fund $ 41,484 $ -0- $ -0- $ -0- Character of Expenditures Salaries and Benefits Services Supplies Interdepartmental Charges Program Total $ 108,951 29,197 182,184 (278,848) $ 41,484 $ -0-0-0-0-0- $ -0-0-0-0-0- $ -0-0-0-0-0- D-146 $ $ $ PROCUREMENT POSITION RESOURCES Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 2.00 1.00 -05.00 1.00 1.00 1.00 0.50 -03.50 1.00 1.00 1.00 -01.00 4.00 1.00 1.00 1.00 -01.00 4.00 1.00 1.00 3.00 3.00 -02.00 10.00 1.00 1.00 3.00 2.00 -02.00 9.00 1.00 1.00 3.00 2.00 2.00 -09.00 1.00 1.00 3.00 2.00 2.00 -09.00 Mail Services Office Supervisor Mail Clerk Program Total 1.00 3.00 4.00 1.00 3.00 4.00 1.00 3.00 4.00 1.00 4.00 5.00 Procurement Card (pCard) and Surplus Auction Contract Administrator Management Assistant pCard Coordinator Administrative Assistant Program Total 1.00 1.00 -01.00 3.00 1.00 1.00 -01.00 3.00 -01.00 1.00 -02.00 -01.00 1.00 -02.00 Purchasing Contract Administrator Principal Contract Officer Senior Contract Officer Administrative Assistant Secretary Program Total 1.00 2.00 3.00 -02.00 8.00 1.00 2.00 3.00 -02.00 8.00 1.00 3.00 3.00 2.00 -09.00 1.00 3.00 3.00 2.00 -09.00 Administration Director Deputy Director Information Technology Specialist Executive Assistant Administrative Assistant Program Total Design, Construction and Services Contracting Contract Administrator Contract Compliance Officer Principal Contract Officer Senior Contract Officer Administrative Assistant Secretary Program Total D-147 PROCUREMENT Stores and Inventory Management Stores Superintendent Stores Supervisor Lead Reprographics Technician Surplus Specialist Administrative Assistant Senior Copy Technician Senior Storekeeper Program Total Printing Services Lead Reprographics Technician Senior Copy Technician Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 -0-01.00 -05.00 8.00 1.00 1.00 1.00 -01.00 1.00 4.00 9.00 1.00 1.00 -01.00 1.00 -05.00 9.00 1.00 1.00 -01.00 1.00 -04.00 8.00 1.00 1.00 2.00 -0-0-0- -0-0-0- -0-0-0- 40.00 36.50 37.00 37.00 D-148 OFFICE of the PUBLIC DEFENDER OPERATING: POSITION TOTAL: FINANCING PLAN $ 3,086,390 35.00 PROGRAM ALLOCATION Public Defender 100% General Fund 100% D-149 D-150 OFFICE of the PUBLIC DEFENDER MISSION STATEMENT: To provide quality, diligent and ethical representation of indigent defendants entitled to appointed counsel in Tucson City Court and to protect and defend the rights guaranteed us by the United States and Arizona Constitutions. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 36.00 35.00 35.00 35.00 TOTAL BUDGET Operating $ 2,667,596 $ 2,797,640 $ 2,725,850 $ 3,086,390 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,419,980 157,342 90,274 $ 2,667,596 $ 2,551,960 174,530 71,150 $ 2,797,640 $ 2,491,150 168,730 65,970 $ 2,725,850 $ 2,825,030 190,470 70,890 $ 3,086,390 FUNDING SOURCES General Fund $ 2,667,596 $ 2,797,640 $ 2,725,850 $ 3,086,390 POSITION RESOURCES Public Defender SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $3,086,390 reflects an increase of $288,750 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs Increase in public liability Miscellaneous adjustments Decrease in copier repairs due to a new copier lease Total $ 273,070 30,460 (260) (14,520) $ 288,750 DEPARTMENT MEASURES of PERFORMANCE Provide representation in a cost-effective manner.  Average cost per docket/case  Number of defendants Approximate number of dockets/cases closed Number of defendants seen at Video Court that are represented by the Public Defender's Office $ 238 5,596 11,192 $ 228 5,700 N/A $ 263 5,168 10,336 $ 276 5,596 11,192 1,346 N/A 1,316 1,346 D-151 OFFICE of the PUBLIC DEFENDER OPERATING PROGRAMS PUBLIC DEFENDER: This program area was established as a cost-effective alternative to the use of contract attorneys. The office provides legal representation independent from the Criminal Division of the City Attorney’s Office. The Office of the Public Defender is staffed by 22 attorneys and 13 support positions. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund $ 2,667,596 $ 2,797,640 $ 2,725,850 $ 3,086,390 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,419,980 157,342 90,274 $ 2,667,596 $ 2,551,960 174,530 71,150 $ 2,797,640 $ 2,491,150 168,730 65,970 $ 2,725,850 $ 2,825,030 190,470 70,890 $ 3,086,390 1.00 1.00 8.00 12.00 3.00 5.00 1.00 2.00 2.00 35.00 1.00 1.00 8.00 12.00 3.00 5.00 1.00 2.00 2.00 35.00 POSITION RESOURCES Public Defender Chief Public Defender Deputy Public Defender Public Defender Supervisor Public Defender Law Clerk Legal Secretary Administrative Assistant Customer Service Representative Customer Service Clerk Program Total 1.00 1.00 8.00 13.00 3.00 5.00 1.00 2.00 2.00 36.00 D-152 1.00 1.00 8.00 12.00 3.00 5.00 1.00 2.00 2.00 35.00 TRANSPORTATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 126,704,520 180,768,260 $ 307,472,780 267.00 MANAGEMENT SERVICES ENGINEERING PLANNING PUBLIC TRANSIT LIABILITY STREETS and TRAFFIC MAINTENANCE SUN TRAN SUN VAN TRAFFIC ENGINEERING TRANSIT SERVICES FINANCING PLAN Capital Improvement Program 59% PROGRAM ALLOCATION Sun Tran 46% Highway User Revenue Fund 14% Sun Van 11% Other* 10% Other* 4% Mass Transit Fund 11% Streets and Traffic Maintenance 33% Mass Transit Fund: General Fund 12% *Other includes General Fund (2%), Regional Transportation Authority Fund (1%), Other Federal Grants (1%), Capital Improvement Fund (<1%), and Self Insurance Internal Service Fund (<1%). *Other includes: Engineering (2%), Traffic Engineering (3%), Management Services (2%), Planning (1%), Public Transit Liability (1%), and Transit Services (1%). D-153 D-154 TRANSPORTATION MISSION STATEMENT: To create, maintain, and operate a safe and reliable system for the movement of people throughout our community with the highest quality transportation services, programs, and facilities. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 14.00 70.00 14.00 169.00 22.00 7.00 296.00 14.00 68.50 13.50 153.75 18.00 7.00 274.75 16.00 68.50 13.50 153.75 18.00 7.00 276.75 16.00 68.00 13.00 150.00 17.00 3.00 267.00 TOTAL BUDGET Operating Capital Department Total $ 97,806,947 84,087,440 $ 181,894,387 $ 104,494,500 223,210,100 $ 327,704,600 $ 104,787,280 77,402,940 $ 182,190,220 $ 126,704,520 180,768,260 $ 307,472,780 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Contracted Labor Operating Total Capital Improvement Program Department Total $ 15,403,995 22,904,007 17,441,514 243,187 41,814,244 $ 97,806,947 84,087,440 $ 181,894,387 $ 17,353,530 24,891,930 17,486,550 697,500 44,064,990 $ 104,494,500 223,210,100 $ 327,704,600 $ 16,692,470 24,093,440 19,172,970 763,410 44,064,990 $ 104,787,280 77,402,940 $ 182,190,220 $ 17,430,890 40,359,470 21,681,610 49,500 47,183,050 $ 126,704,520 180,768,260 $ 307,472,780 $ $ $ $ POSITION RESOURCES Management Services Engineering Planning Streets and Traffic Maintenance Traffic Engineering Transit Services Department Total FUNDING SOURCES General Fund Highway User Revenue Fund Capital Improvements Fund Other Federal Grants Non-Federal Grants Mass Transit Fund Mass Transit Fund: General Fund1 Regional Transportation Authority Self Insurance Internal Service Fund Operating Total Capital Improvement Program1 Department Total 1,069,554 26,681,881 257,848 737,682 436,438 27,991,753 38,277,926 339,600 2,014,265 $ 97,806,947 84,087,440 $ 181,894,387 1The 1,174,780 29,598,000 25,000 1,174,350 -031,923,370 38,711,000 1,218,000 670,000 $ 104,494,500 223,210,100 $ 327,704,600 1,170,160 29,265,400 25,000 1,174,350 -031,923,370 38,711,000 1,218,000 1,300,000 $ 104,787,280 77,402,940 $ 182,190,220 7,142,550 42,310,630 50,000 1,378,400 -034,825,600 38,383,190 1,764,150 850,000 $ 126,704,520 180,768,260 $ 307,472,780 total Fiscal Year 2013 General Fund budgeted for the mass transit system is $40,430,790. There is $38,383,190 in the operating budget and $2,047,600 in the capital improvement program. D-155 TRANSPORTATION SIGNIFICANT CHANGES The Fiscal Year 2013 adopted operating budget of $126,704,520 reflects an increase of $22,210,020 from Fiscal Year 2012 Adopted Budget. Changes include: Increased costs for the pavement management program, fuel, and other street maintenance supplies Increased personnel and benefit costs in the Mass Transit Fund, primarily due to expanded service and negotiated settlements with the bargaining units Increased costs for public transit liability insurance and maintenance services Personnel costs Reductions in federally-funded equipment purchases Reduction in the Highway User Revenue Fund public liability insurance Suspension of the Highway User Revenue Fund administrative service charge Total $ 22,195,060 3,118,060 752,820 77,360 (648,000) (1,529,940) (1,755,340) $ 22,210,020 DEPARTMENT MEASURES of PERFORMANCE Provide regional fixed-route bus service.  Number of buses  Number of annual passenger trips (000s)  Annual passenger revenue ($000s)   Total miles (000s)  Cost per mile  Revenue per mile  Maintain a farebox recovery ratio that is above the national average of 18% for cities with a population of 200,000 – 1 million and strive for a target ratio of 25%.  Farebox recovery ratio Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 240 19,746 $ 10,535 9,060 $ 5.78 $ 1.16 240 17,206 $ 11,806 9,292 $ 5.83 $ 1.27 240 20,067 $ 13,197 9,303 $ 5.84 $ 1.27 252 20,240 $ 13,296 9,685 $ 5.97 $ 1.37 20.1% 21.3% 23.6% 24.7% Provide paratransit services to persons with disabilities who cannot use Sun Tran.  Number of vans  Number of scheduled passenger trips (000s)  Miles of service provided (000s) 125 484 125 490 125 506 125 522 4,003 4,065 4,146 4,229 Design and construct capital improvement projects and oversee the resurfacing of major streets.  Number of capital projects  Number of streets lane miles resurfaced  14 60 25 15 32 16 26 32 D-156 TRANSPORTATION Department Measures of Performance (Continued) Maintain collector and arterial streets, traffic signals, and street lights. Roadway conditions are based on the Pavement Condition Index (PCI) set by the Army Corps of Engineers or the Pavement Surface Evaluation and Rating (PASER) system developed at the University of Wisconsin.  Percent of major city streets meeting a good or better condition rating  Number of traffic signal trouble calls  Number of streetlight trouble calls Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 48% 45% 48% 48% 1,566 1,734 850 1,500 1,600 1,650 1,350 1,625 OPERATING PROGRAMS MANAGEMENT SERVICES: This program area coordinates, supervises, and performs administrative functions to ensure the efficient and successful operation of the department. Projected Revenue Sources General Fund General Fund: Use of Property Highway User Revenue Fund Highway User Revenue Fund: Use of Property Program Total $ 401,045 41,856 2,876,855 56,589 $ 654,770 90,000 3,185,210 -0- $ 650,150 90,000 3,166,730 -0- $ 806,500 90,000 1,384,080 -0- $ 3,376,345 $ 3,929,980 $ 3,906,880 $ 2,280,580 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,057,584 2,277,347 41,414 $ 3,376,345 $ 1,444,090 2,439,360 46,530 $ 3,929,980 $ 1,420,990 2,439,360 46,530 $ 3,906,880 $ 1,637,760 615,120 27,700 $ 2,280,580 ENGINEERING: This program area designs and constructs improvements to the city’s roadways and flood control system, manages the use of and access to public rights-of-way, and protects life and property from flood hazards. Projected Revenue Sources General Fund Capital Agreement Fund Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Program Total $ 196,168 257,734 2,140,523 41,468 $ 228,290 -03,097,060 40,000 $ 228,290 -02,830,440 40,000 $ 249,400 -02,736,820 40,000 $ 2,635,893 $ 3,365,350 $ 3,098,730 $ 3,026,220 D-157 TRANSPORTATION Engineering (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 1,932,612 580,313 100,052 22,916 $ 2,635,893 $ 2,406,670 869,200 85,480 4,000 $ 3,365,350 $ 2,282,380 726,870 85,480 4,000 $ 3,098,730 $ 2,400,350 516,380 104,990 4,500 $ 3,026,220 PLANNING: This program area manages the design of major transportation corridor projects. It coordinates, supervises, and implements projects that integrate transportation and land-use planning for community enhancement, transportation efficiencies, and multi-modal connectivity. Projected Revenue Sources General Fund Federal Highway Administration Grants Highway User Revenue Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 41,527 195,052 878,465 $ 1,115,044 $ 47,460 200,000 989,240 $ 1,236,700 $ 47,460 200,000 977,590 $ 1,225,050 $ 46,650 178,400 1,012,090 $ 1,237,140 $ 809,030 227,735 78,279 $ 1,115,044 $ 793,710 394,260 48,730 $ 1,236,700 $ 833,700 342,620 48,730 $ 1,225,050 $ 949,100 248,720 39,320 $ 1,237,140 PUBLIC TRANSIT LIABILITY: This program area pays the liability and property losses incurred by Sun Tran and Sun Van that are not covered by purchased insurance policies. Projected Revenue Sources Internal Service Fund: Self Insurance $ 2,014,265 $ 670,000 $ 1,300,000 $ 850,000 Character of Expenditures Services $ 2,014,265 $ 670,000 $ 1,300,000 $ 850,000 STREETS and TRAFFIC MAINTENANCE: This program area maintains the streets, median island landscaping, alleyways, and drainage ways to ensure safe driving surfaces, decrease the potential for flooding, and control dust. The program also manages the maintenance and inspection of street lights, traffic signs, traffic signals, and roadway markings to ensure the safe and efficient movement of people, traffic, and goods. Projected Revenue Sources General Fund General Fund: Restricted Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Program Total $ 335,619 53,339 317,308 19,174,620 68,743 $ 19,949,629 D-158 $ 53,560 100,700 424,350 20,541,340 119,410 $ 21,239,360 $ 53,560 100,700 424,350 20,711,590 119,410 $ 21,409,610 $ 5,849,300 100,700 450,000 35,524,730 60,000 $ 41,984,730 TRANSPORTATION Streets and Traffic Maintenance (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 9,735,909 7,118,274 3,084,651 10,795 $ 19,949,629 $ 11,018,970 7,957,910 2,218,980 43,500 $ 21,239,360 $ 10,479,210 6,915,590 3,905,400 109,410 $ 21,409,610 $ 10,682,670 26,278,340 4,978,720 45,000 $ 41,984,730 SUN TRAN: Sun Tran provides a fixed-route bus service for the Tucson metropolitan region. The system operates seven days per week. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: State Funds Mass Transit Fund: User Fees Miscellaneous Federal Grants Program Total $ 26,691,138 5,888,081 4,475,101 $ 27,379,700 6,144,000 5,570,000 $ 27,379,700 6,144,000 5,570,000 $ 26,399,400 6,874,000 9,409,300 436,438 14,632,292 225,322 $ 52,348,372 -015,956,300 500,000 $ 55,550,000 -015,956,300 500,000 $ 55,550,000 -015,286,100 700,000 $ 58,668,800 Character of Expenditures Services Supplies Equipment Contracted Labor Program Total $ 6,518,806 12,366,842 209,476 33,253,248 $ 52,348,372 $ 7,091,870 13,212,550 -035,245,580 $ 55,550,000 $ 7,091,870 13,212,550 -035,245,580 $ 55,550,000 $ 6,334,500 14,259,710 -038,074,590 $ 58,668,800 SUN VAN : Sun Van provides paratransit services by appointment that are comparable to Sun Tran’s fixed-route bus service and are in accordance with the Americans with Disabilities Act (ADA). The program gives persons with disabilities access to employment, shopping, services, community agencies, and events. Projected Revenue Sources Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: User Fees Program Total $ 10,934,778 1,132,840 272,364 $ 10,374,600 1,320,000 300,000 $ 10,374,600 1,320,000 300,000 $ 11,397,410 700,000 1,300,100 595,762 $ 12,935,744 1,555,400 $ 13,550,000 1,555,400 $ 13,550,000 752,100 $ 14,149,610 Character of Expenditures Services Supplies Contracted Labor Program Total $ 2,737,772 1,636,976 8,560,996 $ 12,935,744 $ 3,070,700 1,659,890 8,819,410 $ 13,550,000 $ 3,070,700 1,659,890 8,819,410 $ 13,550,000 $ 2,969,260 2,071,890 9,108,460 $ 14,149,610 D-159 TRANSPORTATION TRAFFIC ENGINEERING: This program area designs, constructs, and monitors transportation, traffic and transit systems, and implements neighborhood traffic calming features, such as speed humps, that promote safer neighborhoods. Projected Revenue Sources Capital Agreements Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Regional Transportation Authority Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 $ 114 -01,444,618 -0- $ Adopted FY 2012 Estimated FY 2012 25,000 50,000 1,625,740 -0- $ 25,000 50,000 1,419,640 -0- Adopted FY 2013 $ 50,000 50,000 1,538,060 14,850 339,600 $ 1,784,332 1,218,000 $ 2,918,740 1,218,000 $ 2,712,640 1,764,150 $ 3,417,060 $ 1,196,475 493,943 93,914 $ 1,784,332 $ 1,274,830 1,469,380 174,530 $ 2,918,740 $ 1,260,930 1,277,180 174,530 $ 2,712,640 $ 1,330,170 1,905,400 181,490 $ 3,417,060 TRANSIT SERVICES: This program area administers and coordinates the activities of the public transportation system, which includes Sun Tran, a fixed-route bus service, and Van Tran, a paratransit service for persons with disabilities. Projected Revenue Sources Capital Agreements Fund Mass Transit Fund: General Fund Mass Transit Fund: Federal Grants Mass Transit Fund: Use of Property Mass Transit Fund: User Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 19,260 652,010 429,512 456,269 90,272 $ 1,647,323 $ -0956,700 795,000 160,000 122,670 $ 2,034,370 $ -0956,700 795,000 160,000 122,670 $ 2,034,370 $ $ 672,385 935,552 39,386 -0$ 1,647,323 $ 415,260 929,250 39,860 650,000 $ 2,034,370 $ 415,260 929,250 39,860 650,000 $ 2,034,370 $ 430,840 641,750 17,790 -0$ 1,090,380 D-160 -0586,380 384,000 -0120,000 $ 1,090,380 TRANSPORTATION POSITION RESOURCES Management Services Director Deputy/Assistant Director Research Assistant Special Projects Transportation Administrator Transit Services Coordinator Transportation Program Coordinator Transportation Public Information Officer Staff Assistant Management Analyst Management Coordinator Executive Assistant Office Supervisor Secretary Program Total Engineering Transportation Administrator City Surveyor Engineering Manager Civil Engineer Engineering Project Manager Environmental Project Coordinator Landscape Architect Transportation Program Coordinator Management Assistant Senior Engineering Associate Community Services/Neighborhood Resource Project Coordinator Construction Inspection Supervisor Engineering Associate Lead Construction Inspector Lead Construction Materials Inspector Construction Inspector Construction Materials Inspector Environmental Inspector Senior Engineering Technician Survey Crew Chief Engineering Permit and Code Inspector Survey Instrument Technician Administrative Assistant Customer Service Representative Secretary Survey Technician Customer Service Clerk Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 -01.00 1.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 -01.00 1.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 16.00 1.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 16.00 1.00 1.00 2.00 -05.00 1.00 1.00 2.00 1.00 6.00 1.00 1.00 1.00 2.00 1.00 4.50 1.00 1.00 2.00 1.00 5.00 1.00 1.00 1.00 2.00 1.00 4.50 1.00 1.00 2.00 1.00 4.00 1.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 2.00 1.00 4.00 1.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 4.00 6.00 2.00 1.00 2.00 5.00 2.00 70.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 5.00 2.00 68.50 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 5.00 2.00 68.50 1.00 2.00 3.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 5.00 2.00 68.00 D-161 TRANSPORTATION Planning Transportation Administrator Information Technology Manager Project Manager Transportation Program Coordinator Planner Lead Planner Senior Engineering Technician Administrative Assistant Program Total Streets and Traffic Maintenance Transportation Administrator Transportation Superintendent Transportation Program Coordinator Engineering Project Manager Lead Management Analyst Management Assistant Street Maintenance Supervisor Senior Engineering Associate Safety Specialist High Voltage Electrician Supervisor Electronics Technician Supervisor Lead High Voltage Electrician Cement Mason Equipment Operation Specialist Engineering Associate High Voltage Electrician Senior Engineering Technician Lead Traffic Control Technician Street Maintenance Crew Leader Streets Inspector and Compliance Specialist Welder Construction Maintenance Worker Heavy Equipment Operator Sign Painter Traffic Control Technician Account Clerk Supervisor Administrative Assistant Customer Service Representative Electronic Technician Secretary Senior Account Clerk Senior Storekeeper Senior Street Maintenance Worker Senior Trades Helper Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 5.00 1.00 1.00 -04.00 1.00 14.00 1.00 1.00 5.00 1.00 1.00 -03.50 1.00 13.50 1.00 1.00 5.00 1.00 -01.00 3.50 1.00 13.50 1.00 1.00 5.00 1.00 1.00 -03.00 1.00 13.00 1.00 3.00 -01.00 1.00 1.00 13.00 1.00 1.00 2.00 1.00 8.00 4.00 12.00 2.00 1.00 1.00 10.00 14.00 6.00 1.00 6.00 44.00 1.00 2.00 1.00 1.00 3.00 6.00 1.00 3.00 1.00 14.00 2.00 169.00 1.00 2.50 -0-01.00 1.00 11.50 1.00 1.00 2.00 1.00 8.00 4.00 10.50 2.00 1.00 0.50 10.00 13.00 6.00 1.00 5.00 40.25 1.00 2.00 1.00 1.00 3.00 6.00 0.50 3.00 1.00 10.00 2.00 153.75 1.00 2.50 1.00 -01.00 1.00 10.50 1.00 1.00 2.00 1.00 8.00 4.00 9.50 2.00 1.00 0.50 10.00 15.00 6.00 1.00 5.00 39.25 1.00 2.00 1.00 1.00 3.00 6.00 0.50 3.00 1.00 10.00 2.00 153.75 1.00 2.00 1.00 -01.00 1.00 10.00 1.00 1.00 2.00 1.00 8.00 4.00 8.00 2.00 1.00 -010.00 15.00 6.00 1.00 5.00 40.00 1.00 2.00 1.00 1.00 3.00 6.00 -03.00 1.00 9.00 2.00 150.00 D-162 TRANSPORTATION Traffic Engineering Engineering Project Manager Transportation Program Coordinator Management Assistant Senior Engineering Associate Systems Engineer Electronics Technician Traffic Engineering Technician Supervisor Traffic Engineering Technician Administrative Assistant Customer Service Representative Customer Service Clerk Technological Intern Program Total Transit Services Transportation Eligibility Specialist Customer Service Representative Secretary Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 2.00 1.00 1.00 1.00 1.00 2.00 2.00 7.00 1.50 2.00 0.50 1.00 22.00 2.00 1.00 0.50 1.00 1.00 1.50 2.00 6.00 1.50 1.00 0.50 -018.00 2.00 1.00 0.50 1.00 1.00 1.50 2.00 6.00 1.50 1.00 0.50 -018.00 2.00 1.00 -01.00 1.00 1.00 2.00 6.00 1.50 1.00 0.50 -017.00 2.00 3.00 2.00 7.00 2.00 3.00 2.00 7.00 2.00 3.00 2.00 7.00 2.00 -01.00 3.00 296.00 274.75 276.75 267.00 D-163 D-164 TUCSON CITY GOLF OPERATING: POSITION TOTAL: $ 6,557,380 68.00 ADMINISTRATION CONCESSIONS MAINTENANCE PRO SHOPS FINANCING PLAN PROGRAM ALLOCATION Maintenance 64% Golf Course Fund 100% Pro Shops 21% Administration 12% Concessions 3% D-165 D-166 TUCSON CITY GOLF MISSION STATEMENT: To strive to provide municipal golfers with the best possible golfing experience through the provision of well-maintained golf courses and outstanding customer service. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 5.00 19.50 70.00 50.75 145.25 5.00 -031.50 27.25 63.75 5.00 -031.50 27.25 63.75 4.00 -038.75 25.25 68.00 TOTAL BUDGET Operating $ 7,577,759 $ 7,136,750 $ 7,467,790 $ 6,557,380 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Services Department Total $ 3,797,291 1,699,715 1,895,243 -0185,510 $ 7,577,759 $ 3,709,320 1,808,360 1,436,570 -0182,500 $ 7,136,750 $ 3,594,000 1,862,790 1,815,200 31,080 164,720 $ 7,467,790 $ 2,929,610 1,828,100 1,448,090 144,860 206,720 $ 6,557,380 FUNDING SOURCES Golf Course Fund $ 7,577,759 $ 7,136,750 $ 7,467,790 $ 6,557,380 POSITION RESOURCES Administration Concessions Maintenance Pro Shops Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $6,557,380 reflects a decrease of $579,370 from the Fiscal Year 2012 Adopted Budget. Changes include: Purchase of golf carts Miscellaneous operating costs Debt service Elimination of two permanent positions Personnel costs due to staffing shifts from permanent to non-permanent Total D-167 $ 144,860 31,260 24,220 (216,500) (563,210) $ (579,370) TUCSON CITY GOLF DEPARTMENT MEASURES of PERFORMANCE Provide five municipal golf courses and four driving ranges for the enjoyment and recreation of the public.  Total rounds of golf (18-hole equivalent) Provide operations support, customer service, golf lessons, and merchandise sales at the four golf course pro shops.  Hours of golf lessons  Revenue from driving ranges  Revenue from pro shops Provide opportunities for junior golf play.  Number of junior card holders  Total rounds of junior golf Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 193,166 197,320 194,370 197,320 680 $ 596,460 $ 574,970 720 $ 707,090 $ 559,540 700 $ 649,870 $ 541,860 790 $ 701,160 $ 572,410 950 5,970 1,070 3,900 1,040 5,278 1,100 5,630 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for Tucson City Golf by ensuring that direction and policies of the City, as well as of the Parks and Recreation Department, are followed. This area forecasts future golf play and revenues in order to develop and manage its budget and provides administrative and clerical support. Other administrative functions include payroll, accounts payable, records maintenance, and contract management. Projected Revenue Sources Golf Course Fund $ 787,695 $ 849,700 $ 751,930 $ 668,800 Character of Expenditures Salaries and Benefits Services Supplies Debt Service Program Total $ 517,318 66,035 18,832 185,510 $ 787,695 $ 584,150 60,730 22,320 182,500 $ 849,700 $ 520,870 51,900 14,440 164,720 $ 751,930 $ 385,580 58,300 18,200 206,720 $ 668,800 CONCESSIONS: This program area provides high quality food and beverage service at a value to golfers and guests, both on-course and in each golf facility’s clubhouse. These services are contracted to an outside vendor. This program area also hosts seminars, luncheons, dinners, banquets and parties for both golf and non-golf events and groups. Projected Revenue Sources Golf Course Fund $ 980,711 D-168 $ 274,330 $ 317,900 $ 204,090 TUCSON CITY GOLF Concessions (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 $ 447,435 182,239 351,037 $ 980,711 $ 102,610 165,060 6,660 $ 274,330 $ 117,390 200,510 -0$ 317,900 Adopted FY 2013 $ -0 194,090 10,000 $ 204,090 MAINTENANCE: This program area ensures that golfers are provided the best possible turf and golf course conditions with the resources available. This is accomplished by appropriate training and oversight of staff; responsible upkeep and repairs of turf maintenance equipment; adhering to proven methods of horticulture; and management of the golf cart fleet. Projected Revenue Sources Golf Course Fund $ 4,350,177 $ 4,484,590 $ 5,040,500 $ 4,264,140 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,817,897 1,293,310 1,238,970 -0$ 4,350,177 $ 1,905,710 1,387,900 1,190,980 -0$ 4,484,590 $ 1,959,420 1,476,890 1,573,110 31,080 $ 5,040,500 $ 1,614,970 1,347,570 1,156,740 144,860 $ 4,264,140 PRO SHOPS: This program area manages public, club and tournament golf play at the four golf facilities. Its functions include booking tee times, selling tickets, renting golf carts, monitoring play and overseeing driving range use. The program also operates a retail outlet at each golf facility stocking a variety of golf balls, shoes, hats, men and ladies’ golf wear and other golf merchandise. Golf lessons and custom club-fitting are also provided by this program through a contractor. Projected Revenue Sources Golf Course Fund $ 1,459,176 $ 1,528,130 $ 1,357,460 $ 1,420,350 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,014,641 158,131 286,404 $ 1,459,176 $ 1,116,850 194,670 216,610 $ 1,528,130 $ 996,320 133,490 227,650 $ 1,357,460 $ 929,060 228,140 263,150 $ 1,420,350 1.00 1.00 1.00 1.00 1.00 5.00 1.00 -01.00 1.00 1.00 4.00 POSITION RESOURCES Administration Deputy Director of Parks and Recreation Golf Administrator Golf Course Operations Superintendent Administrative Assistant Customer Service Representative Program Total 1.00 1.00 1.00 1.00 1.00 5.00 D-169 1.00 1.00 1.00 1.00 1.00 5.00 TUCSON CITY GOLF Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 1.00 2.50 13.00 19.50 -0-0-0-0-0-0- -0-0-0-0-0-0- -0-0-0-0-0-0- Maintenance Parks and Golf Area Supervisor Parks Equipment Mechanic Trade Specialist Parks Maintenance Worker Program Total 8.00 8.00 7.00 47.00 70.00 8.00 7.00 7.00 9.50 31.50 8.00 7.00 7.00 9.50 31.50 4.00 5.00 5.00 24.75 38.75 Pro Shop Golf Professional Supervisor Golf Professional Senior Assistant Golf Professional Assistant Golf Professional Senior Cashier Cashier Custodian Golf Host (Hourly) General Maintenance Trainee/Worker (Hourly) Program Total 1.00 3.00 3.00 2.00 -07.50 3.00 25.25 6.00 50.75 1.00 2.00 3.00 2.00 -02.50 2.00 11.25 3.50 27.25 1.00 2.00 3.00 2.00 -02.50 2.00 11.25 3.50 27.25 2.00 1.00 1.00 1.00 2.25 3.00 2.00 11.00 2.00 25.25 145.25 63.75 63.75 68.00 Concessions Concession Manager Food and Beverage Supervisor Assistant Food and Beverage Supervisor Short Order Cook (Hourly) Concessions Worker (Hourly) Program Total Department Total D-170 TUCSON CONVENTION CENTER OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 5,557,760 1,000,000 $ 6,557,760 43.50 ADMINISTRATION EVENT SUPPORT OPERATIONS PARKING SALES and MARKETING STAGE DIVISION TICKET OFFICE FINANCING PLAN Tucson Convention Center Fund 54% PROGRAM ALLOCATION *Other 12% Capital Improvement Program 13% Ticket Office 8% Operations 69% General Fund Transfer 33% Civic Contributions (<1%) Administration 11% *Other includes Parking (4%), Event Support (3%), Sales and Marketing (2%), and Stage Division (3%). D-171 D-172 TUCSON CONVENTION CENTER MISSION STATEMENT: To embody the hospitality of Tucson and to contribute to its economic vitality via a strong commitment to customer service and an appreciation for the community’s cultural diversity, thereby providing quality convention, meeting, and entertainment facilities and services to both local residents and out of town guests. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 7.00 2.50 23.00 5.50 1.00 3.50 7.50 50.00 6.00 2.50 22.00 5.50 1.00 2.50 7.50 47.00 6.00 2.50 22.00 5.50 1.00 2.50 7.50 47.00 5.00 2.50 19.00 5.50 1.00 2.50 8.00 43.50 TOTAL BUDGET Operating Capital Department Total $ 5,437,191 -0$ 5,437,191 $ 5,719,060 1,100,000 $ 6,819,060 $ 5,373,910 -0$ 5,373,910 $ 5,557,760 1,000,000 $ 6,557,760 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Operating Total Capital Improvement Program Department Total $ 2,342,372 2,993,049 101,770 $ 5,437,191 -0$ 5,437,191 $ 2,446,940 3,095,620 176,500 $ 5,719,060 1,100,000 $ 6,819,060 $ 1,887,270 3,369,360 117,280 $ 5,373,910 -0$ 5,373,910 $ 2,340,580 3,100,210 116,970 $ 5,557,760 1,000,000 $ 6,557,760 FUNDING SOURCES General Fund Transfer Tucson Convention Center Fund Civic Contributions Operating Total Capital Improvement Program Department Total $ 2,036,184 3,396,007 5,000 $ 5,437,191 -0$ 5,437,191 $ 2,248,660 3,455,000 15,400 $ 5,719,060 1,100,000 $ 6,819,060 $ 2,001,910 3,334,500 37,500 $ 5,373,910 -0$ 5,373,910 $ 2,095,760 3,457,000 5,000 $ 5,557,760 1,000,000 $ 6,557,760 POSITION RESOURCES Administration Event Support Operations Parking Sales and Marketing Stage Division Ticket Office Department Total D-173 TUCSON CONVENTION CENTER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $5,557,760 reflects a decrease of $161,300 from the Fiscal Year 2012 Adopted Budget. Changes include: Miscellaneous adjustments Reduction of utility expenses Personnel costs due to decrease in staffing Total $ (10,210) (44,730) (106,360) $ (161,300) DEPARTMENT MEASURES of PERFORMANCE Provide quality space and event services for use of the arena, music hall, Leo Rich Theatre, exhibition, meeting and ballroom space.  Number of attendees at events  Total days used in the arena  Concerts  Family events  Sporting events  Other - graduations, trade shows, religious  Total days used in the music hall  Concerts  Graduations/meetings  Performing arts  Total days used in the Leo Rich Theatre  Concerts/theater  Meetings  Total days used in the exhibition halls, meeting and ballroom space  Convention/Trade  Sporting  Meeting/Ballroom/Education Create economic catalyst for downtown Tucson through the attraction of convention visitors and local community members.  Amount of transient occupancy tax generated downtown  Sales and rental tax collected from events as well as sales tax for food and beverage Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 659,580 238 12 24 126 76 650,000 230 10 23 122 75 651,150 240 11 25 115 80 653,000 240 12 30 120 80 236 16 20 199 101 70 28 331 221 15 25 181 91 60 31 355 235 12 25 185 90 60 30 360 245 12 25 195 90 65 35 360 150 45 145 153 56 146 150 55 150 150 60 150 N/A $ 725,000 $ 725,000 $ 730,000 $ 579,801 $ 622,000 $ 631,000 $ 635,000 D-174 TUCSON CONVENTION CENTER OPERATING PROGRAMS ADMINISTRATION: This program area plans, coordinates and provides analytical fiscal support; maintains accurate accounting systems; and administers event support services for the organization. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Transfer Outside Contracts Program Total Actual FY 2011 $ 687,691 48,832 $ 736,523 $ 542,220 50,000 $ 592,220 $ 436,310 50,000 $ 486,310 $ 557,330 50,000 $ 607,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 649,139 79,049 8,335 $ 736,523 $ 457,220 105,170 29,830 $ 592,220 $ 365,010 107,120 14,180 $ 486,310 $ 522,990 75,540 8,800 $ 607,330 EVENT SUPPORT: This program area provides event management and coordinates all events to include service provider contracts and ensure a quality guest experience. Projected Revenue Sources General Fund Transfer Catering and Concessions Novelty Sales Program Total $ -038,454 21,625 $ 60,079 $ 1,810 131,090 30,000 $ 162,900 $ -040,030 20,000 $ 60,030 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 52,634 7,290 155 $ 60,079 $ 150,950 11,590 360 $ 162,900 $ 49,020 10,050 960 $ 60,030 $ 150,040 4,860 160 $ 155,060 -0128,060 27,000 $ 155,060 OPERATIONS: This program area provides event set-up and maintenance for all events. Staff is responsible for ice set-ups and the building venues. Projected Revenue Sources General Fund Transfer Catering and Concessions Commission Revenue Facility Fees Parking Fees Room and Space Rental Program Total $ 1,226,110 324,985 70,439 368,292 620,306 1,214,279 $ 3,824,411 D-175 $ 1,545,320 218,910 -0318,460 651,750 1,250,000 $ 3,984,440 $ 1,471,170 284,970 27,430 317,070 634,020 1,225,000 $ 3,959,660 $ 1,397,710 211,940 47,260 293,640 639,140 1,275,000 $ 3,864,690 TUCSON CONVENTION CENTER Operations (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 909,538 2,826,645 88,228 $ 3,824,411 $ 1,022,850 2,835,180 126,410 $ 3,984,440 $ 729,470 3,135,810 94,380 $ 3,959,660 $ 859,810 2,908,910 95,970 $ 3,864,690 PARKING: This program area manages all parking functions for multiple events and venues. Staff is responsible for cash handling of all parking fee collections. Projected Revenue Sources General Fund Transfer Parking Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0211,482 $ 211,482 $ 1,070 223,250 $ 224,320 $ -0215,980 $ 215,980 $ -0210,860 $ 210,860 $ 206,453 3,420 1,609 $ 211,482 $ 213,990 5,920 4,410 $ 224,320 $ 206,430 5,180 4,370 $ 215,980 $ 200,040 6,620 4,200 $ 210,860 SALES and MARKETING: This program area attracts a wide variety of local and national revenue-generating events. Staff conducts site visits, tours and works collaboratively with the Metropolitan Tucson Convention and Visitors Bureau. Projected Revenue Sources General Fund Transfer Civic Contributions Program Total $ 122,383 5,000 $ 127,383 $ 154,720 15,400 $ 170,120 $ 94,430 37,500 $ 131,930 $ 140,720 5,000 $ 145,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 98,910 28,057 416 $ 127,383 $ 104,090 65,030 1,000 $ 170,120 $ 97,290 34,640 -0$ 131,930 $ 110,500 34,880 340 $ 145,720 D-176 TUCSON CONVENTION CENTER STAGE DIVISION: This program area supports events requiring staging and theatrical services. Staff oversees all arena and music hall rigging and concert set-ups as well as provides telephone and internet services to events. Actual FY 2011 Projected Revenue Sources General Fund Transfer Commission Revenue Facility Fees Recovered Expenditure Revenue Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ -074,145 -063,655 $ 137,800 $ 460 125,000 44,360 40,000 $ 209,820 $ -0102,570 -043,500 $ 146,070 $ -092,740 -055,000 $ 147,740 $ 120,924 14,121 2,755 $ 137,800 $ 173,540 23,260 13,020 $ 209,820 $ 130,300 14,160 1,610 $ 146,070 $ 127,900 12,740 7,100 $ 147,740 TICKET OFFICE: This program area provides quality promoter and guest experiences by managing all ticketing functions. Staff is responsible for all ticketing fund handling. Projected Revenue Sources General Fund Transfer Box Office Fees Event Ticket Rebates Facility Fees Program Total $ -0145,338 135,913 58,262 $ 339,513 $ 3,060 140,000 135,000 97,180 $ 375,240 $ -0130,000 136,000 107,930 $ 373,930 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 304,774 34,467 272 $ 339,513 $ 324,300 49,470 1,470 $ 375,240 $ 309,750 62,400 1,780 $ 373,930 $ 369,300 56,660 400 $ 426,360 -01.00 1.00 1.00 2.00 1.00 6.00 -01.00 1.00 -02.00 1.00 5.00 -0140,000 140,000 146,360 $ 426,360 POSITION RESOURCES Administration Director of Convention Center Deputy Director of Convention Center Convention Center Administrator Executive Assistant Secretary Office Assistant Program Total 1.00 1.00 1.00 1.00 2.00 1.00 7.00 D-177 -01.00 1.00 1.00 2.00 1.00 6.00 TUCSON CONVENTION CENTER Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50 1.00 1.00 1.00 1.00 1.00 18.00 23.00 1.00 1.00 -01.00 1.00 18.00 22.00 1.00 1.00 -01.00 1.00 18.00 22.00 1.00 1.00 -0-01.00 16.00 19.00 Parking Convention Center Parking Supervisor Cashier Program Total 1.00 4.50 5.50 1.00 4.50 5.50 1.00 4.50 5.50 1.00 4.50 5.50 Sales and Marketing Convention Center Event Services Manager Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Stage Division Convention Center Technical Manager Convention Center Stagehand Supervisor Program Total 1.00 2.50 3.50 -02.50 2.50 -02.50 2.50 -02.50 2.50 Ticket Office Convention Center Box Office Supervisor Convention Center Cashier Senior Cashier Cashier Program Total 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.50 8.00 50.00 47.00 47.00 43.50 Event Support Convention Center Event Services Manager Convention Center Events Coordinator Center Services Assistant Program Total Operations Convention Center Event Services Manager Convention Center Operation Manager Convention Center Worker Supervisor Building Maintenance Worker Lead Custodian Convention Center Worker Program Total Department Total D-178 TUCSON FIRE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 87,814,710 8,729,600 $ 96,544,310 753.00 ADMINISTRATION COMMUNICATIONS CENTER EMERGENCY PREPAREDNESS FIRE PREVENTION and LIFE SAFETY HAZARDOUS WASTE DISPOSAL PROGRAM MEDICAL SERVICES SUPPORT SERVICES SUPPRESSION PROGRAM ALLOCATION FINANCING FINANCING PLAN PLAN Suppression 51% General Fund 87% General Fund 87% Capital Improvement Program 9% Capital Improvement Other* Program 4%9% Other* 4% Support Services 9% Medical Services 26% *Other includes Miscellaneous Federal Grants (4%), Civic Contributions Fund (<1%), Self Insurance Internal Service Fund (<1%), and Miscellaneous Non-Federal Grants Fund (<1%). *Other 8% Communications Center 6% *Other includes Fire Prevention and Life Safety (4%), Emergency Preparedness (2%), Administration (1%), and Hazardous Waste Disposal Program (<1%). D-179 D-180 TUCSON FIRE MISSION STATEMENT: To protect the lives and property of the citizens of Tucson from natural and manmade hazards and acute medical emergencies through prevention, education and active intervention. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 11.00 -06.00 43.00 2.00 187.00 31.00 445.00 725.00 11.00 -06.00 36.00 2.00 191.00 30.00 395.00 671.00 9.00 82.00 5.00 36.00 2.00 192.00 31.00 396.00 753.00 9.00 82.00 4.00 36.00 2.00 193.00 30.00 397.00 753.00 TOTAL BUDGET Operating Capital Department Total $ 76,871,829 1,149,649 $ 78,021,478 $ 75,545,650 200,000 $ 75,745,650 $ 78,776,480 134,320 $ 78,910,800 $ 87,814,710 8,729,600 $ 96,544,310 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 65,819,815 4,713,864 4,264,706 2,073,444 $ 76,871,829 1,149,649 $ 78,021,478 $ 64,902,190 4,584,060 4,044,070 2,015,330 $ 75,545,650 200,000 $ 75,745,650 $ 69,945,210 4,579,200 4,149,720 102,350 $ 78,776,480 134,320 $ 78,910,800 $ 78,033,390 4,796,840 3,844,710 1,139,770 $ 87,814,710 8,729,600 $ 96,544,310 FUNDING SOURCES General Fund Capital Improvement Fund Civic Contributions Fund Self Insurance Internal Service Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Total Capital Improvement Program Department Total $ 73,299,891 2,000,000 9,502 254,170 1,232,418 75,848 $ 76,871,829 1,149,649 $ 78,021,478 $ 72,193,670 -050,000 451,040 1,800,940 1,050,000 $ 75,545,650 200,000 $ 75,745,650 $ 77,619,600 -06,270 251,740 898,870 -0$ 78,776,480 134,320 $ 78,910,800 $ 83,845,450 -020,000 348,320 3,436,940 164,000 $ 87,814,710 8,729,600 $ 96,544,310 POSITION RESOURCES Administration Communications Center1 Emergency Preparedness Fire Prevention and Life Safety Hazardous Waste Disposal Program Medical Services Support Services Suppression Department Total 1Transferred from General Services during Fiscal Year 2012. D-181 TUCSON FIRE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $87,814,710 reflects an increase of $12,269,060 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel and benefit costs due to elimination of furloughs and increased pension and medical costs Transfer of Communications Center personnel and operating costs from General Services Department Net increase in grant capacity, including additional $2,500,000 for Staffing for Adequate Fire and Emergency Response (SAFER) Grant Increase in building and equipment maintenance Increase in aircard charges to support Computer Aided Dispatch (CAD) and Electronic Patient Care Reporting (EPCR) Decrease in supplies and printing Total $ 5,782,510 5,643,280 750,000 116,610 73,290 (96,630) $ 12,269,060 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013  19,316 19,390 18,824 18,820   84% 61% 80% 63% 72% 59% 72% 53%   82,089 6,232 79,400 170* 83,000 6,000 84,000 6,000   24,848 476 21,000 500 25,000 500 26,000 550 Respond to emergency calls by arriving at scene within a four minute travel time 90% of the time per National Fire Protection Association (NFPA) recommendations.  Percent of timely response  60% N/A 60% 65% Arrive at scene within nine minutes of dispatch for advanced life support response per Arizona Department of Health Services’ requirements.  Percent of timely response  94% 95% 93% 93% Recover costs for advanced life support/ ambulance service from either the patients' insurance carriers or the patients themselves.  Number of billed advanced life support ambulance transports  Net collection rate  Cost recovery Respond to fire and medical emergency calls.  Number of emergency calls  Number of unit responses to structure fires (house, apartment, building)  Number of requests for paramedic services  Number of calls concerning people experiencing cardiac arrests *The number of responses of 170 was adopted in Fiscal Year 2012 in error. The correct number should have been 6,000. D-182 TUCSON FIRE Department Measures of Performance (Continued) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Conduct fire code inspections.  Number of commercial buildings inspected  Number of schools inspected  Number of specialty inspections    6,462 33 2,290 4,840 35 1,300 5,798 34 2,178 5,000 34 2,000 Investigate fires to determine cause and origin.  Number of fires investigated  344 400 234 400  22,665 25,000 25,000 25,000  18 10 20 20   N/A N/A N/A N/A N/A N/A 33 77% Promote public safety through public education.  Number of community contacts through educational programs  Number of Juvenile Fire Stopper (JFS) classes conducted Train new recruits to be qualified fire fighters.  Number of recruits  Percent of qualified recruits graduating OPERATING PROGRAMS ADMINISTRATION: This program area provides direction and policy to ensure the prevention and extinguishment of fires, and the provision of emergency medical services, environmental protection, and code enforcement to the community. It responsibly administers all fiscal operations and personnel policies, procedures, and actions. Projected Revenue Sources General Fund $ 1,071,280 $ 1,188,440 $ 1,002,800 $ 1,014,190 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 900,846 144,291 26,143 $ 1,071,280 $ 998,900 164,090 25,450 $ 1,188,440 $ 812,820 168,230 21,750 $ 1,002,800 $ 841,160 145,500 27,530 $ 1,014,190 COMMUNICATIONS CENTER: This program area coordinates regional 911 systems and operations on behalf of the State of Arizona and provides continuous 911 call taking and emergency fire-medical dispatching services for Tucson and surrounding jurisdictions. Projected Revenue Sources General Fund State Telcommunications Excise Tax Program Total $ $ -0-0-0- D-183 $ $ -0-0-0- $ 5,164,110 -0$ 5,164,110 $ 5,603,280 40,000 $ 5,643,280 TUCSON FIRE Communications Center (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 $ $ -0-0-0-0-0- Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ $ 4,841,670 244,510 77,930 -0$ 5,164,110 $ 5,330,640 263,840 18,800 30,000 $ 5,643,280 $ -0-0-0-0-0- EMERGENCY PREPAREDNESS: This program area provides citywide disaster management; homeland security protection; and regional, state, and federal all-hazard coordination. Other functions include special operations training, education, regional response, and mass casualty and preparedness. Projected Revenue Sources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total $ 423,212 1,232,418 60,764 $ 1,716,394 $ 418,940 1,725,940 1,050,000 $ 3,194,880 $ 414,370 898,870 -0$ 1,313,240 $ 466,700 936,940 164,000 $ 1,567,640 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 787,151 603,871 297,872 27,500 $ 1,716,394 $ 716,040 327,570 299,060 1,852,210 $ 3,194,880 $ 652,910 224,630 435,700 -0$ 1,313,240 $ 540,220 10,800 74,950 941,670 $ 1,567,640 FIRE PREVENTION and LIFE SAFETY: This program area promotes public safety by administering fire codes and standards, conducting regular building and facility inspections of commercial buildings, schools, vacant and neglected structures, group homes, and landfills; and enforcing compliance of code violations. They also respond to citizen complaints and conduct specialty inspections of tents, fireworks displays, open burn permits, and the self-inspection program. In accordance with International Fire Code, this program investigates the cause and origin of all fires reported within City jurisdiction. This program area proactively engages in fire prevention and life safety by educating fire fighters and the community with instructional support, materials, and education programs focused on reducing the incidence of injury and death; and provides accurate and timely information to the news media and the community on events and services provided. Projected Revenue Sources General Fund Civic Contributions Fund Miscellaneous Non-Federal Grants Program Total $ 3,717,297 8,020 15,084 $ 3,740,401 $ 3,593,890 25,000 -0$ 3,618,890 $ 3,333,840 -0-0$ 3,333,840 $ 3,796,080 19,000 -0$ 3,815,080 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,507,758 133,919 98,724 $ 3,740,401 $ 3,377,940 117,410 123,540 $ 3,618,890 $ 3,154,180 109,720 69,940 $ 3,333,840 $ 3,587,670 131,800 95,610 $ 3,815,080 D-184 TUCSON FIRE HAZARDOUS WASTE DISPOSAL PROGRAM: This program area ensures that City generated hazardous waste is properly collected, packaged and disposed of per local, state and federal laws. Projected Revenue Sources Self Insurance Internal Service Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 254,170 $ 451,040 $ 251,740 $ 348,320 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 202,670 29,766 21,734 $ 254,170 $ 211,090 179,540 60,410 $ 451,040 $ 205,100 32,300 14,340 $ 251,740 $ 231,210 71,610 45,500 $ 348,320 MEDICAL SERVICES: This program area is responsible for the department’s Advanced Life Recovery (ALS) ambulance services and emergency medical service (EMS) administration. EMS administration functions include the creation and monitoring of service contracts; the development of equipment specifications, scope of practices, and standards of care; and the resolution of customer and quality assurance, liability, and liaison issues related to prehospital medical care. This program is partially funded through in-house billing cost recovery for ALS ambulance services. Projected Revenue Sources General Fund General Fund - ALS Cost Recovery Fees Program Total $ 7,682,036 12,117,391 $ 19,799,427 $ 8,469,380 12,041,350 $ 20,510,730 $ 8,822,680 12,100,000 $ 20,922,680 $ 10,757,790 12,100,000 $ 22,857,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 18,025,014 696,998 1,077,415 $ 19,799,427 $ 18,592,770 782,890 1,135,070 $ 20,510,730 $ 18,924,960 869,210 1,128,510 $ 20,922,680 $ 20,884,970 888,130 1,084,690 $ 22,857,790 SUPPORT SERVICES: This program area provides internal support for the entire department. It administers all procurement functions, distributes supplies and equipment to all stations and facilities, and maintains all front-line vehicles and safety equipment. In addition, this program ensures that well-trained, highly qualified fire fighters are available to provide emergency service to the Tucson community through comprehensive professional training programs and career enhancement opportunities. It provides regional training opportunities to current and prospective members of the fire service throughout Southern Arizona and works to ensure that all Tucson Fire Department members are provided with the safest and healthiest possible work environment. Projected Revenue Sources General Fund General Fund: Restricted Revenues Program Total $ 7,610,589 90,193 $ 7,700,782 D-185 $ 6,871,500 144,000 $ 7,015,500 $ 6,993,160 184,000 $ 7,177,160 $ 7,299,010 144,000 $ 7,443,010 TUCSON FIRE Support Services (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 3,004,240 2,355,795 2,294,803 45,944 $ 7,700,782 $ 2,593,180 2,403,240 1,855,960 163,120 $ 7,015,500 $ 2,893,600 2,263,940 1,917,270 102,350 $ 7,177,160 $ 2,795,770 2,511,610 1,967,530 168,100 $ 7,443,010 SUPPRESSION: This program area provides all-hazard risk protection and timely response to the Tucson community using contemporary, efficient, and compliant emergency response service through a highly-trained force of professional and dedicated emergency fire and rescue personnel. It focuses on continuously improving customer service, internal processes, and technologies. Projected Revenue Sources General Fund Capital Improvement Fund Civic Contribution Fund Miscellaneous Federal Grants Program Total $ 40,587,893 2,000,000 1,482 -0$ 42,589,375 $ 39,466,170 -025,000 75,000 $ 39,566,170 $ 39,604,640 -06,270 -0$ 39,610,910 $ 42,624,400 -01,000 2,500,000 $ 45,125,400 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 39,392,136 749,224 448,015 2,000,000 $ 42,589,375 $ 38,412,270 609,320 544,580 -0$ 39,566,170 $ 38,459,970 666,660 484,280 -0$ 39,610,910 $ 43,821,750 773,550 530,100 -0$ 45,125,400 1.00 -01.00 1.00 -01.00 1.00 1.00 1.00 -02.00 9.00 1.00 -01.00 1.00 -01.00 1.00 1.00 1.00 -02.00 9.00 POSITION RESOURCES Administration Fire Chief Fire Captain: Eight Hour Department Finance Manager Department Human Resources Manager Senior Accountant/Auditor Senior Accountant Executive Assistant Administrative Assistant Customer Service Representative Secretary Senior Account Clerk Program Total 1.00 1.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 2.00 11.00 D-186 1.00 1.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 2.00 11.00 TUCSON FIRE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 1.00 7.00 5.00 48.00 1.00 20.00 82.00 1.00 7.00 5.00 48.00 1.00 20.00 82.00 Emergency Preparedness Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Risk Management Supervisor Administrative Assistant Program Total 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 1.00 1.00 -04.00 Fire Prevention and Life Safety Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Prevention Inspector Fire Code Administrator Fire Protection Plans Examiner Public Safety Education Specialist Customer Service Clerk Office Assistant Secretary Program Total 1.00 2.00 3.00 28.00 1.00 1.00 4.00 1.00 1.00 1.00 43.00 1.00 1.00 3.00 22.00 1.00 1.00 4.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 4.00 22.00 1.00 1.00 3.00 1.00 1.00 1.00 36.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 11.00 30.00 134.00 -01.00 1.00 -06.00 187.00 1.00 1.00 2.00 11.00 30.00 138.00 -01.00 1.00 -06.00 191.00 1.00 1.00 2.00 11.00 30.00 138.00 1.00 1.00 -01.00 6.00 192.00 1.00 1.00 2.00 11.00 30.00 138.00 1.00 1.00 -02.00 6.00 193.00 Communications Center Communications Superintendent Public Safety Communications Supervisor Lead Public Safety Dispatcher Public Safety Dispatcher Master Street Address Guide Scheduler Emergency 911 Operator Program Total Hazardous Waste Disposal Program Fire Captain: Eight Hour Fire Prevention Inspector: Haz Mat Program Total Medical Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Paramedic: Haz Mat/Technical Rescue Team Paramedic GIS Data Analyst Management Assistant Senior Engineering Technician Administrative Assistant Cost Recovery Clerk Program Total D-187 TUCSON FIRE Support Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain Assignment: Training Officer Equipment Maintenance Superintendent Certified Emergency Vehicle Technician Supervisor Fire Training Coordinator Certified Emergency Vehicle Technician Certified Automotive Parts Specialist Certified Fire Equipment Specialist Lead Housing Technician Administrative Assistant Certified Senior Fleet Service Technician Secretary Senior Storekeeper Program Total Suppression Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Battalion Chief Fire Captain: Eight Hour Fire Captain: Haz Mat/Technical Rescue Team Fire Captain Fire Engineer: Haz Mat/Technical Rescue Team Fire Engineer Fire Fighter: Haz Mat/Technical Rescue Team Fire Fighter Administrative Assistant Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 2.00 5.00 1.00 2.00 1.00 2.00 4.00 1.00 2.00 1.00 2.00 4.00 1.00 2.00 -02.00 4.00 1.00 2.00 1.00 8.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 31.00 1.00 8.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 30.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 31.00 1.00 9.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 30.00 1.00 2.00 12.00 1.00 27.00 79.00 30.00 81.00 54.00 158.00 -0445.00 -02.00 12.00 1.00 26.00 81.00 30.00 82.00 53.00 108.00 -0395.00 -02.00 12.00 1.00 26.00 81.00 30.00 82.00 53.00 108.00 1.00 396.00 1.00 2.00 12.00 1.00 26.00 81.00 30.00 82.00 53.00 108.00 1.00 397.00 725.00 671.00 753.00 753.00 D-188 TUCSON POLICE OPERATING: POSITION TOTAL: $ 155,102,080 1,316.00 OFFICE of the CHIEF of POLICE ADMINISTRATIVE SERVICES EMERGENCY MANAGEMENT FIELD SERVICES FORFEITURE GRANTS IMPOUNDS INVESTIGATIVE SERVICES SPECIAL DUTY SUPPORT SERVICES FINANCING PLAN PROGRAM ALLOCATION Grants 9% Investigative Services 20% Support Services 12% Other* 9% Field Services 38% Other* 7% General Fund 91% Administrative Services 14% *Other includes Federal Grants Fund (8%), Non-Federal Grants Fund (1%), and Civic Contribution Fund (<1%). *Other includes Office of the Chief of Police (3%), Special Duty (2%), Emergency Management (1%), Forfeiture (1%), Impounds (<1%). . D-189 D-190 TUCSON POLICE MISSION STATEMENT: To serve the public in partnership with our community, to protect life and property, prevent crime, and resolve problems. Actual FY 20111 Adopted FY 20122 Estimated FY 2012 Adopted FY 20133 35.00 123.50 -0567.00 4.00 24.00 7.00 287.50 4.00 184.00 1,236.00 35.00 123.50 -0567.00 4.00 78.00 7.00 287.50 4.00 184.00 1,290.00 33.00 122.50 8.00 572.00 4.00 75.00 8.00 282.50 4.00 181.00 1,290.00 33.00 110.50 8.00 589.00 5.00 95.00 8.00 283.50 4.00 180.00 1,316.00 TOTAL BUDGET Operating Capital Department Total $ 141,174,229 21,658,530 $ 162,832,759 $ 150,038,490 13,288,000 $ 163,326,490 $ 143,814,820 4,778,440 $ 148,593,260 $ 155,102,080 -0$ 155,102,080 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 115,883,627 17,345,968 6,472,421 1,472,213 $ 141,174,229 21,658,530 $ 162,832,759 $ 122,884,190 19,511,390 6,058,590 1,584,320 $ 150,038,490 13,288,000 $ 163,326,490 $ 115,531,200 18,945,240 7,278,290 2,060,090 $ 143,814,820 4,778,440 $ 148,593,260 $ 130,990,630 17,675,720 5,389,280 1,046,450 $ 155,102,080 -0$ 155,102,080 FUNDING SOURCES General Fund Civic Contribution Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Total Capital Improvement Program Department Total $ 132,980,607 31,880 6,850,377 1,311,365 $ 141,174,229 21,658,530 $ 162,832,759 $ 135,105,880 -013,340,490 1,592,120 $ 150,038,490 13,288,000 $ 163,326,490 $ 133,125,420 -09,761,140 928,260 $ 143,814,820 4,778,440 $ 148,593,260 $ 140,536,270 32,170 13,148,930 1,384,710 $ 155,102,080 -0$ 155,102,080 POSITION RESOURCES Office of the Chief of Police Administrative Services Emergency Management Field Services Forfeiture Grants Impounds Investigative Services Special Duty Support Services Department Total 1Fiscal Year 2011 total includes 72 commissioned and 10 civilian vacant positions that were not funded. Year 2012 includes 917 commissioned that were previously funded; 50 newly authorized commissioned funded by the Community Oriented Policing Services (COPs) grant; new funding for 4 full-time equivalent positions awarded by the Governor’s Office Public Safety Sustainability Program and 2 new sworn positions funded by the COPs Office Child Sexual Predator Program. It also includes 317 civilians. 3Fiscal Year 2013 includes 973 commissioned that were previously funded; 25 newly authorized commissioned funded by the second COPs grant. It also includes 318 civilians. 2Fiscal D-191 TUCSON POLICE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $155,102,080 reflects an increase of $5,063,590 from the Fiscal Year 2012 Adopted Budget. Changes include: Personnel costs Increase in utilities and miscellaneous services Reduction in capital expenditures: computer software, furnishings, equipment, tools, and vehicles Reduction in operating supplies, fuel, furnishings, equipment, and tools Reduction in professional and maintenance services Total $ 8,106,440 826,510 (537,870) (669,310) (2,662,180) $ 5,063,590 DEPARTMENT MEASURES of PERFORMANCE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 885 40,020 79,705 64,050 1,090 46,880 69,530 70,120 754 38,400 116,851 60,569 959 45,260 127,026 66,639 Respond to emergency response calls.  Percent within five minutes 80% 83% 78% 80% Respond to critical response calls.  Percent within ten minutes 71% 70% 62% 65% Respond to urgent response calls.  Percent within 30 minutes 81% 84% 73% 75% Respond to general response calls.  Percent within 60 minutes 58% 61% 41% 50% 299,191 246,700 533,880 297,855 308,167 258,542 317,143 270,384 Requests received for evidence comparison and analysis sent to the crime laboratory. 3,011 3,700 3,700 3,700 Requests completed/closed for evidence comparison and analysis sent to the crime laboratory. 2,904 3,850 3,850 3,850 Process incoming items of evidence and property. 75,889 82,000 79,000 80,000 Respond to calls for service.  Number of emergency responses  Number of critical responses   Number of urgent responses   Number of general responses Answer emergency 9-1-1 calls routed to the Tucson Police Department.1  Inbound service calls  Outbound service calls 1The Fiscal Year 2012 adopted service call measures were subsequently revised mid fiscal year based on decreasing call level trends. D-192 TUCSON POLICE Department Measures of Performance (Continued) Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Process outgoing items of evidence and property. 69,081 73,000 64,000 69,000 Yearly percentage of property turnover (number of items disposed/returned vs. number of items seized). 91% 89% 81% 86% 64% 10% 25% 37% 6% 21% 4% 66% 32% 48% 73% 43% 72% 53% 57% 15% 24% 35% 5% 15% 6% 57% 15% 24% 35% 5% 15% 5% Optimize clearance rates (for assigned cases).2  Homicide  Sexual Assault  Robbery  Aggravated Assault  Burglary  Larceny  Auto Theft OPERATING PROGRAMS OFFICE of the CHIEF of POLICE: This program area directs policy, oversees the professionalism of department members and coordinates the efforts of the department. Projected Revenue Sources General Fund $ 4,443,480 $ 5,031,970 $ 5,030,810 $ 4,431,990 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,279,609 144,484 19,387 $ 4,443,480 $ 4,829,060 138,630 64,280 $ 5,031,970 $ 4,829,060 129,190 72,560 $ 5,030,810 $ 4,289,050 123,550 19,390 $ 4,431,990 ADMINISTRATIVE SERVICES: This program area provides services necessary to ensure sustainable and proactive operations as directed by the Chief of Police. This support includes Finance, Capital Projects, Logistics, Human Resources, and Training. Projected Revenue Sources General Fund General Fund: Restricted Miscellaneous Federal Grants Program Total $ 22,499,502 92,081 -0$ 22,591,583 2The Fiscal $ 22,904,550 730,000 58,610 $ 23,693,160 $ 22,863,360 375,000 58,610 $ 23,296,970 $ 21,121,600 229,420 59,930 $ 21,410,950 Year 2012 adopted clearance rate measures were subsequently significantly revised to reflect actual base performance levels achieved in Fiscal Year 2011, actual staffing levels and workload, and the national average as reported by the Federal Bureau of Investigation’s Uniform Crime Reporting System. D-193 TUCSON POLICE Administrative Services (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 9,394,325 8,677,717 4,241,999 277,542 $ 22,591,583 $ 9,951,610 9,384,370 3,962,180 395,000 $ 23,693,160 $ 9,910,420 9,384,370 3,962,180 40,000 $ 23,296,970 $ 9,059,080 9,084,150 3,267,720 -0$ 21,410,950 EMERGENCY MANAGEMENT: This program area plans, coordinates, and integrates activities necessary to build, sustain, and improve the City's capability to mitigate against, prepare for, respond to, and recover from threats, natural or man-made disasters, and acts of terrorism, to promote a safer, less vulnerable community with the capacity to cope with all hazards. The Homeland Security Section protects communities by identifying, preparing for, and mitigating potential threats to critical infrastructure within the city, and by coordinating with regional partners to reduce vulnerability. Projected Revenue Sources General Fund Miscellaneous Federal Grants Program Total Character of Expenditures Salaries and Benefits Services Program Total $ $ $ $ -0-0-0-0-0-0- $ $ $ $ -0-0-0- $ 429,040 51,000 $ 480,040 $ 859,140 -0$ 859,140 -0-0-0- $ 473,300 6,740 $ 480,040 $ 851,280 7,860 $ 859,140 FIELD SERVICES: This program area responds to calls for service, investigates crimes and provides for the safe flow of traffic. This includes maintaining strong relationships with neighborhood and business associations, as well as furthering partnerships in an effort to protect life, property, prevent crime and resolve problems. Projected Revenue Sources General Fund General Fund: Restricted Miscellaneous Federal Grants Program Total $ 55,991,500 28,563 -0$ 56,020,063 $ 52,428,270 -0-0$ 52,428,270 $ 50,953,380 -0-0$ 50,953,380 $ 58,882,730 -078,160 $ 58,960,890 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 54,459,360 1,541,940 18,763 $ 56,020,063 $ 51,212,990 1,200,870 14,410 $ 52,428,270 $ 49,738,950 1,209,740 4,690 $ 50,953,380 $ 57,597,930 1,345,200 17,760 $ 58,960,890 D-194 TUCSON POLICE FORFEITURE: This program area effectively applies funding associated with the Racketeer Influenced and Corrupt Organizations (RICO) Act and Arizona forfeiture laws, enhancing operational objectives as determined by the Chief of Police. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund General Fund: Restricted Forfeitures Miscellaneous Federal Grants Program Total $ -0-01,408,363 8,556 $ 1,416,919 $ 358,540 275,000 1,701,310 200,000 $ 2,534,850 $ 358,540 275,000 1,701,310 200,000 $ 2,534,850 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 806,852 382,839 227,228 -0$ 1,416,919 $ 350,270 1,502,290 226,860 455,430 $ 2,534,850 $ 350,270 1,502,290 226,860 455,430 $ 2,534,850 $ 1,077,720 640,180 313,910 193,070 $ 2,224,880 -02,024,880 -0200,000 $ 2,224,880 GRANTS: This program area provides administrative and financial oversight and capacity for grant funding allocated to the Tucson Police Department in order to enhance operational objectives outlined by the Chief of Police. The department was awarded a second federal grant from the Office of Community Oriented Policing Services (COPS) which will be used to fund police officers in Fiscal Year 2013. Capacity is included for this funding. Projected Revenue Sources General Fund Civic Contribution Fund Forfeitures Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total $ 429,543 31,880 -06,841,821 1,311,365 $ 8,614,609 $ 1,194,040 -075,110 12,956,620 1,592,120 $ 15,817,890 $ 846,380 -0-09,377,270 928,260 $ 11,151,910 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,055,433 3,558,310 806,195 1,194,671 $ 8,614,609 $ 10,645,960 3,928,980 609,210 633,740 $ 15,817,890 $ 5,024,030 3,928,980 722,240 1,476,660 $ 11,151,910 $ 8,993,350 3,790,800 765,340 853,380 $ 14,402,870 D-195 313,080 32,170 -012,672,910 1,384,710 $ 14,402,870 TUCSON POLICE IMPOUNDS: Established based on enforcement of Arizona Statute 28-3511, for the removal and immobilization or impoundment of vehicles. This program area provides tracking of operational requirements and funding based partially on associated restricted revenues generated from impound fee receipts. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources Vehicle Impoundment Actual FY 2011 $ 671,512 $ 877,080 $ 1,686,410 $ 797,650 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 544,048 99,697 27,767 -0$ 671,512 $ 459,160 313,030 14,740 90,150 $ 877,080 $ 420,730 64,830 1,122,850 78,000 $ 1,686,410 $ 586,920 63,010 147,720 -0$ 797,650 INVESTIGATIVE SERVICES: This program area conducts professional and exemplary criminal investigations by striving to set the highest standards in investigative, forensic, and evidentiary procedures. Projected Revenue Sources General Fund Miscellaneous Federal Grants Program Total $ 27,367,595 -0$ 27,367,595 $ 28,516,990 74,260 $ 28,591,250 $ 28,445,610 74,260 $ 28,519,870 $ 30,101,590 137,930 $ 30,239,520 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 25,981,835 903,647 482,113 $ 27,367,595 $ 26,962,950 1,191,770 436,530 $ 28,591,250 $ 26,891,570 1,191,770 436,530 $ 28,519,870 $ 28,829,690 1,026,280 383,550 $ 30,239,520 SPECIAL DUTY: This program area provides police-related services to an employer, other than the City of Tucson, by departmental personnel during off-duty hours (i.e., point control, security or any time required to work in a police capacity) in order to enhance existing public safety and community policing efforts. Projected Revenue Sources General Fund Special Duty Program Total $ -03,222,923 $ 3,222,923 $ 291,810 3,040,120 $ 3,331,930 $ 291,810 3,040,120 $ 3,331,930 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,099,217 123,706 -0$ 3,222,923 $ 3,285,050 46,770 110 $ 3,331,930 $ 3,285,050 46,770 110 $ 3,331,930 $ 3,252,720 121,600 -0$ 3,374,320 D-196 -03,374,320 $ 3,374,320 TUCSON POLICE SUPPORT SERVICES: This program area consists of staff and equipment to provide specialized assistance to the department including training and homeland security support, enabling the department to respond to unusual events, disasters, or human-caused crises. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Miscellaneous Federal Grants Program Total Actual FY 2011 $ 16,825,545 -0$ 16,825,545 $ 17,681,090 51,000 $ 17,732,090 $ 16,828,650 -0$ 16,828,650 $ 18,399,870 -0$ 18,399,870 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 14,262,948 1,913,628 648,969 -0$ 16,825,545 $ 15,187,140 1,804,680 730,270 10,000 $ 17,732,090 $ 14,607,820 1,480,560 730,270 10,000 $ 16,828,650 $ 16,452,890 1,473,090 473,890 -0$ 18,399,870 POSITION RESOURCES Office of the Chief of Police Police Chief Police Lieutenant: Deputy Police Chief Police Lieutenant: Assistant Police Chief Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Lead Management Analyst Community Services Project Supervisor Staff Assistant Detective Police Officer: Assignments Police Officer Community Services/Neighborhood Resources Project Coordinator Executive Assistant Paralegal Police Crime Analyst Secretary Program Total 1.00 1.00 4.00 1.00 4.00 5.00 5.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 5.00 5.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 5.00 5.00 2.00 -01.00 1.00 2.00 1.00 -0- 1.00 1.00 4.00 1.00 4.00 4.00 5.00 2.00 -01.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 35.00 1.00 1.00 1.00 2.00 35.00 1.00 1.00 1.00 2.00 33.00 1.00 1.00 1.00 2.00 33.00 D-197 TUCSON POLICE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 3.00 4.00 9.00 2.00 1.00 1.00 1.00 1.00 -06.00 17.50 14.50 1.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 123.50 3.00 4.00 9.00 2.00 1.00 1.00 1.00 1.00 -06.00 17.50 14.50 1.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 123.50 3.00 4.00 8.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 17.50 14.50 2.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 122.50 3.00 3.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 14.00 6.00 3.00 8.00 2.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 110.50 Emergency Management Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Police Officer: Assignments Regional Intelligence Analyst Program Total -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 Field Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Detective Police Officer: Assignments Police Officer Marshall Community Service Officer Secretary Program Total 5.00 12.00 10.00 61.00 17.00 91.00 342.00 1.00 23.00 5.00 567.00 5.00 12.00 10.00 61.00 17.00 91.00 342.00 1.00 23.00 5.00 567.00 5.00 11.00 13.00 61.00 20.00 93.00 340.00 1.00 23.00 5.00 572.00 5.00 11.00 13.00 61.00 20.00 93.00 357.00 1.00 23.00 5.00 589.00 Administrative Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Management Coordinator Police Psychologist Police Records Superintendent Lead Management Analyst Management Assistant Staff Assistant Police Officer: Assignments Police Officer Management Analyst Police Records Supervisor Administrative Assistant Police Records Specialist Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Data Control Clerk Office Assistant Program Total D-198 TUCSON POLICE Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 1.00 5.00 3.00 3.00 1.00 1.00 2.00 -01.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 19.00 3.00 3.00 1.00 1.00 2.50 53.50 1.00 -01.00 1.00 1.00 1.00 2.00 1.00 1.00 73.00 1.00 2.00 1.00 1.00 2.50 53.50 -02.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 71.00 1.00 2.00 1.00 1.00 3.00 75.00 -01.00 1.00 1.00 1.00 1.00 2.00 -01.00 91.00 Grants - Non-Federal Grants Police Sergeant: Assignments Senior Criminalist Police Officer: Assignments Criminalist Program Total 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 -04.00 1.00 1.00 2.00 -04.00 Impounds Police Sergeant Police Records Specialist Customer Service Representative Program Total 1.00 2.00 4.00 7.00 1.00 2.00 4.00 7.00 1.00 2.00 5.00 8.00 1.00 2.00 5.00 8.00 3.00 6.00 1.00 21.00 4.00 1.00 1.00 4.50 1.00 1.00 3.00 6.00 1.00 21.00 4.00 1.00 1.00 4.50 1.00 1.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 3.00 6.00 1.00 19.00 4.00 1.00 1.00 4.50 1.00 1.00 Forfeiture Police Lieutenant: Police Captain Financial Specialist Police Crime Analyst Senior Fleet Services Technician Administrative Assistant Program Total Grants - Federal Grants Police Sergeant: Assignments Detective Finance Analyst Staff Assistant Police Officer: Assignments Police Officer Criminalist Senior Criminalist Electronics Technician Financial Investigator Management Analyst Crime Scene Specialist Police Crime Analyst Regional Emergency Response Planner Senior Account Clerk Program Total Investigative Services Police Lieutenant: Police Captain Police Lieutenant Forensics Administrator Police Sergeant: Assignments Police Sergeant Crime Laboratory Superintendent Police Identification Superintendent Crime Laboratory Coordinator DNA Technical Leader Police Evidence Superintendent D-199 TUCSON POLICE Investigative Services (Continued) Senior Criminalist Staff Assistant Detective: Assignments Detective Police Officer: Assignments Police Officer Criminalist Crime Scene Specialist Supervisor Police Evidence Supervisor Crime Scene Specialist Police Crime Analyst Police Evidence Technician Automated Fingerprint Identification System Technician Administrative Assistant Secretary Clerk Transcriptionist Office Assistant Program Total Special Duty Police Sergeant: Assignments Management Assistant Administrative Assistant Program Total Support Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Public Safety Communications Administrator Communications Superintendent Police Hazardous Devices Technician Detective Police Officer: Assignments Police Officer Aircraft Mechanic Public Safety Communications Supervisor Regional Intelligence Analyst Public Safety Dispatcher Police Service Operator Secretary Clerk Transcriptionist Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 15.00 1.00 4.00 121.00 29.00 11.00 2.00 4.00 2.00 18.00 8.00 12.00 7.00 15.00 1.00 4.00 121.00 29.00 11.00 2.00 4.00 2.00 18.00 8.00 12.00 7.00 17.00 1.00 4.00 119.00 28.00 11.00 -04.00 2.00 18.00 8.00 12.00 7.00 17.00 1.00 4.00 119.00 28.00 11.00 -04.00 2.00 19.00 8.00 12.00 7.00 1.00 3.00 4.00 2.00 287.50 1.00 3.00 4.00 2.00 287.50 1.00 3.00 4.00 2.00 282.50 1.00 3.00 4.00 2.00 283.50 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 2.00 6.00 13.00 1.00 2.00 6.00 13.00 1.00 1.00 6.00 11.00 1.00 1.00 6.00 11.00 1.00 1.00 3.00 5.00 61.00 3.00 2.00 10.00 1.00 33.00 41.00 1.00 1.00 184.00 1.00 3.00 5.00 61.00 3.00 2.00 10.00 1.00 33.00 41.00 1.00 1.00 184.00 1.00 3.00 5.00 61.00 4.00 2.00 10.00 -033.00 41.00 1.00 1.00 181.00 1.00 3.00 4.00 61.00 4.00 2.00 10.00 -033.00 41.00 1.00 1.00 180.00 1,236.00 1,290.00 1,290.00 1,316.00 D-200 TUCSON WATER OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 152,279,710 75,221,000 $ 227,500,710 549.00 ADMINISTRATION CONSERVATION DEBT SERVICE POTABLE SYSTEM RECLAIMED SYSTEM PROGRAM ALLOCATION FINANCING PLAN Potable System 51% Capital Improvement Program 34% Tucson Water Utility Fund 66% Other* 5% Administration 12% Debt Service 32% *Other includes Reclaimed System (3%) and Conservation (2%). D-201 D-202 TUCSON WATER MISSION STATEMENT: To ensure that our customers receive high quality water and excellent service in a safe, reliable, efficient, and environmentally responsible manner. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 155.50 5.00 378.00 17.50 556.00 155.50 5.00 378.00 17.50 556.00 156.50 5.00 371.00 16.50 549.00 156.50 5.00 371.00 16.50 549.00 TOTAL BUDGET Operating Capital Department Total $ 123,720,673 46,358,281 $ 170,078,954 $ 143,121,200 71,938,000 $ 215,059,200 $ 138,087,010 63,618,000 $ 201,705,010 $ 152,279,710 75,221,000 $ 227,500,710 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Grant Capacity Operating Total Capital Improvement Program Department Total $ 25,712,300 51,052,075 6,441,945 678,213 39,836,140 -0$ 123,720,673 46,358,281 $ 170,078,954 $ 26,055,670 63,308,840 9,840,470 1,109,660 41,881,130 925,430 $ 143,121,200 71,938,000 $ 215,059,200 $ 26,382,620 60,268,310 8,017,010 750,000 42,544,070 125,000 $ 138,087,010 63,618,000 $ 201,705,010 $ 30,212,560 64,308,500 9,029,430 1,290,250 46,688,970 750,000 $ 152,279,710 75,221,000 $ 227,500,710 FUNDING SOURCES Tucson Water Utility Fund Operating Total Capital Improvement Program Department Total $ 123,720,673 $ 123,720,673 46,358,281 $ 170,078,954 $ 143,121,200 $ 143,121,200 71,938,000 $ 215,059,200 $ 138,087,010 $ 138,087,010 63,618,000 $ 201,705,010 $ 152,279,710 $ 152,279,710 75,221,000 $ 227,500,710 POSITION RESOURCES Administration Conservation Potable System Reclaimed System Department Total D-203 TUCSON WATER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $152,279,710 reflects an increase of $9,158,510 from the Fiscal Year 2012 Adopted Budget. Changes include: Increases in debt service costs associated with elimination of interest only payments and return to principal and interest payments and alignment to debt service schedules on all outstanding debt Personnel cost increases due to: pension costs, medical insurance premiums, re-allocation of costs from the capital program to costs associated with operations and maintenance Increase in miscellaneous professional services including fees associated with Arizona Department of Environmental Quality, Arizona Department of Water Resources and Conservation Outreach Programs Increase in equipment and vehicle purchases to replace outdated equipment and vehicles Reduction in grant capacity Decrease in commodity costs associated with chemicals, postage, printing, uniforms, computer equipment, books, furnishings, and small equipment Total $ 4,807,840 4,156,890 999,660 180,590 (175,430) (811,040) $ 9,158,510 DEPARTMENT MEASURES of PERFORMANCE Provide timely responses to customer telephone calls regarding utility accounts.  Number of incoming calls  Average number of minutes customers wait to speak to a service representative Provide customers with accurate monthly water bills by limiting the number of meter reading errors.  Number of errors per 10,000 reads Read water meters for billing purposes.  Number of water meters read annually (000s) Provide water customers with reliable, high quality water.  Number of operational wells  Number of new meter and full-service requests completed annually  Number of emergency water outages repaired   Percent of emergency water outages restored within four to eight hours Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 367,407 14.3 350,000 5.8 370,000 3.5 373,000 2.0 3.2 4.0 4.0 4.0 2,833 2,825 2,825 2,834 214 825 216 800 216 850 220 900 2,250 2,500 2,500 2,500 95% 95% 96% 96% D-204 TUCSON WATER Department Measures of Performance (Continued) Design or review water production facilities, pipelines, and new water services to ensure current and future water service needs are met. Number of new and modified production/treatment facility projects designed  Number of requests for new water services (meters, hydrants, etc.) processed Ensure system modification projects submitted for review are processed within established timelines.  Number of system modification plans reviewed  Percentage of system modification plans reviewed within 15 working days Conduct water quality monitoring and reporting programs to ensure the highest quality water is being delivered and to ensure compliance with regulatory requirements.  Number of samples analyzed by contract laboratories  Number of samples analyzed in-house  Number of compliance samples collected  Number of discretionary samples collected  Percent of water samples collected which meet regulatory requirements Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 13 26 15 16 5,014 1,000 3,600 5,000 78 110 85 100 95% 100% 95% 100% 600 600 650 650 8,000 3,500 4,500 8,000 3,500 4,500 8,000 3,500 4,500 8,000 3,500 4,500 100% 100% 100% 100% OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by ensuring compliance with Mayor and Council water policies, developing and managing the department’s operating and capital budgets, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Financial Services, Customer Services, Public Information Office, and Employee Services. Projected Revenue Sources Tucson Water Utility Fund Miscellaneous Non-Federal Grants Program Total $ 15,482,387 -0$ 15,482,387 D-205 $ 17,547,850 925,430 $ 18,473,280 $ 17,664,340 -0$ 17,664,340 $ 19,017,990 849,000 $ 19,866,990 TUCSON WATER Administration (Continued) Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 4,806,000 9,497,090 1,179,297 -0$ 15,482,387 $ 4,866,600 10,847,010 1,834,240 925,430 $ 18,473,280 $ 4,928,720 11,111,750 1,498,870 125,000 $ 17,664,340 $ 5,667,080 11,815,950 1,633,960 750,000 $ 19,866,990 CONSERVATION: This program area includes Tucson Water’s base conservation programming, which includes Beat the Peak, as well as the programs recommended by the Community Conservation Task Force (CCTF). The CCTF program focuses on rebates for replacement of high water use fixtures in older housing and irrigation system upgrades. The program is designed to affect the water use of residential and multi-family customers of the utility and is expected to reduce water usage of those customer groups by around 4,000 acre-feet by Fiscal Year 2015. The Conservation Program is administered by the Public Information Office. Projected Revenue Sources Tucson Water Conservation Fund $ 1,720,075 $ 2,902,630 $ 1,822,750 $ 3,356,820 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 417,563 1,067,393 235,119 $ 1,720,075 $ 442,000 2,274,060 186,570 $ 2,902,630 $ 442,000 1,252,500 128,250 $ 1,822,750 $ 385,820 2,541,340 429,660 $ 3,356,820 DEBT SERVICE: This program area includes the principal , interest, and fiscal agent fees on the utility’s debt. Projected Revenue Sources Tucson Water Utility Fund $ 39,836,140 $ 41,881,130 $ 42,544,070 $ 46,688,970 Character of Expenditures Debt Service $ 39,836,140 $ 41,881,130 $ 42,544,070 $ 46,688,970 POTABLE SYSTEM: This program area is responsible for the municipal potable water (water meeting or exceeding all federal, state, and local drinking standards) obtained from groundwater well fields and facilities where Central Arizona Project (CAP) water is recharged and recovered. The Planning and Engineering Division plans, designs, and constructs the water production and distribution systems; the Maintenance Division maintains all of the water facilities; and the Water Quality and Operations Division provides water sampling, analyses, and treatment to provide the highest quality water to customers and ensures a continuous supply of water to our customers. Projected Revenue Sources Tucson Water Utility Fund $ 62,607,759 D-206 $ 75,002,770 $ 71,407,340 $ 77,362,200 TUCSON WATER Potable System (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 19,224,000 37,988,358 4,717,188 678,213 $ 62,607,759 $ 19,466,390 47,089,760 7,336,960 1,109,660 $ 75,002,770 $ 19,714,870 44,947,020 5,995,450 750,000 $ 71,407,340 $ 22,668,320 46,867,800 6,535,830 1,290,250 $ 77,362,200 RECLAIMED SYSTEM: This program area provides for an important component of Tucson’s water supply, in that reclaimed water usage for turf irrigation reduces total demand for potable water. The program includes operation and maintenance of the department’s Roger Road Reclaimed Water Plant and Sweetwater Wetlands, as well as separate reclaimed water infrastructure. This system is overseen by the Water Quality and Operations Division, which ensures regulatory compliance with all federal, state, and local agencies. Projected Revenue Sources Tucson Water Utility Fund $ 4,074,312 $ 4,861,390 $ 4,648,510 $ 5,004,730 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,264,737 2,499,234 310,341 $ 4,074,312 $ 1,280,680 3,098,010 482,700 $ 4,861,390 $ 1,297,030 2,957,040 394,440 $ 4,648,510 $ 1,491,340 3,083,410 429,980 $ 5,004,730 1.00 2.00 2.00 1.00 1.00 5.00 2.00 0.50 3.00 -01.00 2.00 8.00 1.00 2.00 9.00 2.00 1.00 2.00 2.00 1.00 1.00 5.00 2.00 0.50 3.00 -01.00 2.00 8.00 1.00 2.00 9.00 2.00 POSITION RESOURCES Administrative Director of Water Deputy Director Water Administrator Department Human Resources Manager Finance Manager Management Coordinator Water Operations Superintendent Water Program Supervisor Lead Management Analyst Principal Planner Lead Planner Risk Management Specialist Staff Assistant Engineering Associate Public Information Specialist Water Services Supervisor Management Analyst 1.00 2.00 2.00 1.00 1.00 6.00 2.00 0.50 3.00 1.00 1.00 2.00 8.00 1.00 2.00 9.00 2.00 D-207 1.00 2.00 2.00 1.00 1.00 6.00 2.00 0.50 3.00 1.00 1.00 2.00 8.00 1.00 2.00 9.00 2.00 TUCSON WATER Administrative (Continued) Executive Assistant Lead Utility Service Worker Lead Water Meter Repairer Office Supervisor Graphic Arts Specialist Meter Service Representative Utility Service Representative Water Meter Repairer Administrative Assistant Utility Service Worker Customer Service Representative Secretary Senior Account Clerk Program Total Conservation Water Program Supervisor Water Conservation/Information Supervisor Public Information Specialist Administrative Assistant Secretary Program Total Potable System Water Administrator Engineering Manager Water Control Systems Manager Water Program Supervisor Water Operations Superintendent Water Quality Laboratory Supervisor Geographic Information Systems (GIS) Supervisor Civil Engineer Electrical Engineer Engineering Support Section Supervisor Inspection Supervisor Lead Hydrologist Project Manager Water Control Systems Engineer Chemist Supervisor Environmental Scientist Hydrologist Management Assistant Senior Engineering Associate GIS Data Analyst Systems Analyst Facility and Equipment Maintenance Supervisor Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 4.00 1.00 1.00 1.00 11.00 8.00 2.00 3.00 37.00 34.00 2.00 6.00 155.50 1.00 4.00 1.00 1.00 1.00 11.00 8.00 2.00 3.00 37.00 34.00 2.00 6.00 155.50 1.00 4.00 1.00 1.00 1.00 11.00 6.00 2.00 2.00 37.00 40.00 2.00 6.00 156.50 1.00 4.00 1.00 1.00 1.00 11.00 6.00 2.00 2.00 37.00 40.00 2.00 6.00 156.50 0.50 1.00 2.00 1.00 0.50 5.00 0.50 1.00 2.00 1.00 0.50 5.00 0.50 1.00 2.00 1.00 0.50 5.00 0.50 1.00 2.00 1.00 0.50 5.00 5.00 7.50 1.00 1.00 8.00 1.00 1.00 5.00 7.50 1.00 1.00 8.00 1.00 1.00 5.00 6.50 1.00 1.00 8.00 1.00 1.00 5.00 6.50 1.00 1.00 8.00 1.00 1.00 12.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 10.00 4.00 13.00 2.00 1.00 1.00 12.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 10.00 4.00 13.00 2.00 1.00 1.00 12.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 9.00 3.00 12.00 2.00 1.00 1.00 12.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 9.00 3.00 12.00 2.00 1.00 1.00 D-208 TUCSON WATER Potable System (Continued) Fleet Services Supervisor Safety Specialist Chemist Utility Technician Planner Scheduler Electronics Technician Supervisor Information Technology Specialist Water Plant Supervisor Electrician Electronics Technician Engineering Associate Lead Construction Inspector Senior Heavy Equipment Mechanic Water Operations Supervisor Management Analyst Cable Tool Driller Construction Inspector Corrosion Control Technician Disinfection Technician Environmental Inspector Equipment Operation Specialist GIS Technician Lead Maintenance Mechanic Office Supervisor Pest Control Specialist Senior Engineering Technician Stores Supervisor Survey Crew Chief Water Quality Analyst Water System Operator Welder Engineering Technician Lead Well Maintenance Mechanic Maintenance Mechanic Senior Utility Service Worker Survey Instrument Technician Water Service Locator Water Treatment Plant Operator Well Maintenance Mechanic Account Clerk Supervisor Administrative Assistant Senior Reprographics Technician Utility Service Worker Customer Service Representative Secretary Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 1.00 2.00 14.00 1.00 4.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 11.00 4.00 4.00 1.00 7.00 1.00 3.00 7.00 5.00 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 1.00 2.00 14.00 1.00 4.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 11.00 4.00 4.00 1.00 7.00 1.00 3.00 7.00 5.00 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 1.00 2.00 14.00 1.00 3.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 11.00 4.00 4.00 1.00 7.00 -03.00 7.00 4.00 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 1.00 2.00 14.00 1.00 3.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 11.00 4.00 4.00 1.00 7.00 -03.00 7.00 4.00 D-209 TUCSON WATER Potable System (Continued) Senior Account Clerk Senior Storekeeper Water Communications Operator Survey Technician Technological Intern Program Total Reclaimed System Engineering Manager Water Program Supervisor Inspection Supervisor Electronics Technician Water Plant Supervisor Electrician Cross Connection Control Specialist Disinfection Technician Water System Operator Administrative Assistant Utility Technician Program Total Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 3.00 4.00 4.00 2.00 2.00 378.00 3.00 4.00 4.00 2.00 2.00 378.00 3.00 4.00 4.00 2.00 2.00 371.00 3.00 4.00 4.00 2.00 2.00 371.00 0.50 1.00 1.00 0.50 1.00 0.50 5.00 0.50 5.00 2.00 0.50 17.50 0.50 1.00 1.00 0.50 1.00 0.50 5.00 0.50 5.00 2.00 0.50 17.50 0.50 -01.00 0.50 1.00 0.50 5.00 0.50 5.00 2.00 0.50 16.50 0.50 -01.00 0.50 1.00 0.50 5.00 0.50 5.00 2.00 0.50 16.50 556.00 556.00 549.00 549.00 D-210 NON-DEPARTMENTAL OPERATING: CAPITAL: TOTAL: $ 94,944,190 1,750,000 $ 96,694,190 GENERAL EXPENSE DEBT REFINANCING DEBT REPAYMENTS OUTSIDE AGENCIES PROGRAM ALLOCATION FINANCING PLAN General Obligation Bond Debt Service Fund 29% Other* 8% Debt Repayments 49% Street and Highway Bond Debt Service Fund 18% Outside Agencies 4% General Fund 45% Debt Refinancing 23% *Other includes Self Insurance Internal Service Fund (3%), Capital Improvement Program (2%), Miscellaneous Federal Grants (1%), Tucson Convention Center Fund (1%), Fleet Services Internal Service Fund (<1%), Highway User Revenue Fund (<1%), and Special Assessment Fund (<1%). D-211 General Expense 24% D-212 NON-DEPARTMENTAL The Non-Departmental category contains program budgets that are not associated with any specific department. Its programs are General Expense, Debt Repayments, Debt Refinancing, and Outside Agencies. TOTAL BUDGET Operating Capital Department Total Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 94,866,389 381,989 $ 95,248,378 $ 97,487,250 2,500,000 $ 99,987,250 $ 93,740,890 750,000 $ 94,490,890 $ 94,944,190 1,750,000 $ 96,694,190 CHARACTER OF EXPENDITURES Retiree Benefits Salary and Benefits Services Supplies Debt Service Refunding Operating Total Capital Improvement Program Department Total $ 6,537,861 280,112 15,336,458 10,538 72,701,420 -0$ 94,866,389 381,989 $ 95,248,378 $ 7,199,490 -021,029,740 11,650 59,784,370 9,462,000 $ 97,487,250 2,500,000 $ 99,987,250 $ 6,699,490 -017,783,380 11,650 59,784,370 9,462,000 $ 93,740,890 750,000 $ 94,490,890 $ 7,300,000 -018,492,990 811,650 46,658,550 21,681,000 $ 94,944,190 1,750,000 $ 96,694,190 $ 42,928,339 92,034 3,789,139 318 27,409,029 $ 43,711,810 -03,793,780 5,140 27,021,550 $ 42,426,080 -03,793,780 5,140 27,021,550 $ 43,666,730 -01,307,030 2,580 28,056,290 1,128,226 83,390 468,789 -0749,419 18,217,706 428,300 83,390 1,379,550 2,460,630 725,020 17,878,080 428,300 83,390 1,379,550 -0725,020 17,878,080 271,330 900,000 -02,460,630 578,550 17,701,050 $ 94,866,389 381,989 $ 95,248,378 $ 97,487,250 2,500,000 $ 99,987,250 $ 93,740,890 750,000 $ 94,490,890 $ 94,944,190 1,750,000 $ 96,694,190 FUNDING SOURCES General Fund Capital Improvement Fund Tucson Convention Center Fund Internal Service Fund: Fleet Services General Obligation Bond Debt Service Fund Highway User Revenue Fund Miscellaneous Federal Grants ParkWise Fund Self Insurance Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Department Total Capital Improvement Program Department Total D-213 NON-DEPARTMENTAL SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $94,944,190 reflects a decrease of $2,543,060 from the Fiscal Year 2012 Adopted Budget. Changes include: Capacity for fuel contingency Increase in capacity to cover refunding issuance costs Increase in capacity to cover medical insurance costs of retirees Increase in capacity for Pima Animal Care Center services Capacity for benefits and insurance consultants, and outside auditors Reduction in capacity for Jail Board charges Reduction to debt service principal and interest payments Reduction in Tucson Convention Center rent payment to Rio Nuevo Total $ 800,000 215,000 100,510 100,000 100,000 (250,000) (1,121,820) (2,486,750) $ (2,543,060) OPERATING PROGRAMS GENERAL EXPENSE: This program area provides centralized budget capacity and accounting and management control for expenditures that are not directly associated with City department programs. Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund Tucson Convention Center Fund Miscellaneous Federal Grants Self Insurance Internal Service Fund Program Total Actual FY 2011 $ 15,292,706 3,789,139 -0-0$ 19,081,845 $ 17,984,790 3,793,780 -02,460,630 $ 24,239,200 $ 16,413,790 3,793,780 -0-0$ 20,207,570 $ 17,684,030 1,307,030 900,000 2,460,630 $ 22,351,690 Character of Expenditures Retiree Benefits Salaries and Benefits Services Supplies Program Total $ 6,537,861 280,112 12,253,334 10,538 $ 19,081,845 $ 7,199,490 -017,028,060 11,650 $ 24,239,200 $ 6,699,490 -013,496,430 11,650 $ 20,207,570 $ 7,300,000 -014,240,040 811,650 $ 22,351,690 D-214 NON-DEPARTMENTAL DEBT REFINANCING: This program area carries the capacity for the potential refinancing (refunding) of existing debt to lower interest payments and extension of the repayment period. Accounting principles and state budget law require that the City record the principal amount of the refinancing as an expenditure. For Fiscal Year 2013, the City anticipates refinancing certificates of participation and Street and Highway bonds. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 Projected Revenue Sources General Fund: Restricted Street and Highway Bond Debt Service Fund Program Total $ 10,178,438 12,276,407 $ 9,462,000 -0- $ 9,462,000 -0- $ 9,416,000 12,265,000 $ 22,454,845 $ 9,462,000 $ 9,462,000 $ 21,681,000 Character of Expenditures Refunding $ 22,454,845 $ 9,462,000 $ 9,462,000 $ 21,681,000 DEBT REPAYMENTS: This program area (also referred to as Debt Service) contains debt issuance and repayment expenditures for equipment, vehicle, and facility financing needs of general government City departments. The Enterprise Fund departments (Environmental Services, Tucson City Golf, and Tucson Water) budget for their own debt service needs. The financing methods used are general obligation bonds, state’s Highway Expansion Loan Program (HELP), lease/purchases, and certificates of participation. Projected Revenue Sources General Fund General Fund: Restricted Capital Improvement Fund Internal Service Fund: Fleet Services General Obligation Bond Debt Service Fund Highway User Revenue Fund Miscellaneous Federal Grants ParkWise Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Program Total Character of Expenditures Debt Service $ 14,474,651 -092,034 318 27,409,029 $ 11,801,170 562,750 -05,140 27,021,550 $ 11,801,170 562,750 -05,140 27,021,550 $ 11,597,260 817,070 -02,580 28,056,290 1,027,646 83,390 468,789 749,419 5,941,299 327,720 83,390 1,379,550 725,020 17,878,080 327,720 83,390 1,379,550 725,020 17,878,080 170,750 -0-0578,550 5,436,050 $ 50,246,575 $ 59,784,370 $ 59,784,370 $ 46,658,550 $ 50,246,575 $ 59,784,370 $ 59,784,370 $ 46,658,550 OUTSIDE AGENCIES: This program area provides funding for organizations that support the Mayor and Council’s priorities. Specific organizations and their annual allocations are listed on the following page. Projected Revenue Sources General Fund Highway User Revenue Fund Program Total $ 2,982,544 100,580 $ 3,083,124 $ 3,901,100 100,580 $ 4,001,680 $ 4,186,370 100,580 $ 4,286,950 $ 4,152,370 100,580 $ 4,252,950 Character of Expenditures Services $ 3,083,124 $ 4,001,680 $ 4,286,950 $ 4,252,950 D-215 NON-DEPARTMENTAL OUTSIDE AGENCY ALLOCATIONS (General Fund) Adopted FY 2012 Adopted FY 2013 $ 401,660 $ 401,660 $ 401,660 $ 401,660 $ 10,410 3,800 70,000 $ 84,210 $ 10,410 3,800 70,000 $ 84,210 $ 303,500 44,030 107,240 $ 303,500 44,030 107,240 88,410 $ 543,180 88,410 $ 543,180 Payments to Other Governments1 Pima Animal Care Center2 Pima Association of Governments3 Victim Witness Program Total $ 2,900,000 98,420 24,900 $ 3,023,320 $ 3,000,000 98,420 24,900 $ 3,123,320 Human Services RFPs Allocation4 $ 1,464,910 $ 1,464,910 Economic and Workforce Development5 Downtown Tucson Partnership Business Improvement District Metropolitan Education Commission Metropolitan Tucson Convention and Visitors Bureau (MTCVB)6 Requests for Proposals Tucson Regional Economic Opportunities (TREO)7 Program Total $ 330,000 19,570 2,465,670 499,290 520,000 $ 3,834,530 $ 330,000 19,570 2,496,180 500,000 400,000 $ 3,745,750 Total Outside Agency Allocations $ 9,351,810 $ 9,363,030 Arts and Cultural Enrichment1 Tucson-Pima Arts Council (TPAC) Program Total Civic/Special Community Events1 Fort Lowell Soccer Shootout Southern Arizona Regional Science and Engineering Fair Tucson Rodeo Parade Program Total Other1 Access Tucson Children’s Museum Operating and Maintenance Temple of Music and Art Operating and Maintenance YMCA (Jacobs, Lighthouse, and Mulcahy) Program Total 1Funding is in the Non-Departmental budget. is paid out for actual services rendered; revenues received for fees and licensing offset the expenditures. 3Additional funding is also in the Tucson Water Department’s budget ($99,000) and in the Highway User Revenue Fund ($100,580) which is budgeted in Non-Departmental for this purpose. 4Funding is in the Housing and Community Development Department budget. 5Funding is in the City Manager’s Office budget. 6Fiscal Year 2012 funding reflects the actual contract allocation made to MTCVB based on prior year’s transient occupancy tax (t.o.t.) collections. Fiscal Year 2013 reflects an estimate of the net allocation to the MTCVB based on a projection of Fiscal Year 2012 t.o.t collections. The Tucson Convention Center budget also includes $460,000 of t.o.t. allocated for the promotion of tourism per Mayor and Council direction starting in Fiscal Year 2012. In addition, the City Manager’s Office budget includes $28,000 for staff work on Tucson-Mexico tourism promotion. 7For Fiscal Year 2013, $120,000 has been budgeted in the City Manager’s Office for economic development functions. 2Funding D-216 PENSION SERVICES OPERATING: POSITION TOTAL: $ 68,177,960 4.00 ADMINISTRATION DISBURSEMENTS FINANCING PLAN PROGRAM ALLOCATION Disbursements 93% TSRS Pension Fund 100% Administration 7% D-217 D-218 PENSION SERVICES MISSION STATEMENT: To assist Tucson Supplemental Retirement System (TSRS) members with planning for a secure retirement; and provide monthly retirement benefits that supplement social security benefits and personal investment savings of our members and their beneficiaries. Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 4.00 4.00 4.00 4.00 $ 68,135,877 $ 73,572,600 $ 71,400,370 $ 68,177,960 $ POSITION RESOURCES Administration TOTAL BUDGET Operating CHARACTER OF EXPENDITURES Salaries and Benefits  End of Service Program TSRS Refunds Retiree and Beneficiary Payments Services Supplies Department Total $ 466,309 5,367,037 5,279,233 52,880,845 4,124,855 17,598 $ 68,135,877 $ 501,700 8,200,000 2,800,000 57,900,000 4,142,650 28,250 $ 73,572,600 $ 308,240 7,300,000 2,360,000 58,182,650 3,222,480 27,000 $ 71,400,370 475,490 -02,350,000 61,000,000 4,325,220 27,250 $ 68,177,960 FUNDING SOURCES TSRS Pension Fund $ 68,135,877 $ 73,572,600 $ 71,400,370 $ 68,177,960 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2013 of $68,177,960 reflects a decrease of $5,394,640 from the Fiscal Year 2012 Adopted Budget. Changes include: Increased benefit costs for normal retiree/beneficiary and disability retiree/beneficiary Increased cost in Investment Manager Fee Increased computer software maintenance costs Increased insurance costs for Fiduciary Liability Coverage Staff and interdepartmental labor charges reduced Decrease in TSRS refund anticipated due to changes in State law Elimination of the End of Service Program pension benefits (program ended 12/31/11) Total D-219 $ 3,100,000 150,000 17,400 14,170 (26,210) (450,000) (8,200,000) $ (5,394,640) PENSION SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area administers the pension benefits for non-public safety City employees and retirees. Projected Revenue Sources TSRS Pension Fund Actual FY 2011 Adopted FY 2012 Estimated FY 2012 Adopted FY 2013 $ 4,608,762 $ 4,672,600 $ 3,557,720 $ 4,827,960 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 466,309 4,124,855 17,598 $ 4,608,762 $ 501,700 4,142,650 28,250 $ 4,672,600 $ 308,240 3,222,480 27,000$ 3,557,720 $ 475,490 4,325,220 27,250 $ 4,827,960 DISBURSEMENTS: This program area provides for the distribution of pension benefits to non-public safety City retirees and their beneficiaries, including transfers to and from other pension systems. Projected Revenue Sources TSRS Pension Fund $ 63,527,115 $ 68,900,000 $ 67,842,650 $ 63,350,000 Character of Expenditures Retiree and Beneficiary Payments End of Service Program TSRS Refunds Program Total $ 52,880,845 5,367,037 5,279,233 $ 63,527,115 $ 57,900,000 8,200,000 2,800,000 $ 68,900,000 $ 58,182,650 7,300,000 2,360,000 $ 67,842,650 $ 61,000,000 -02,350,000 $ 63,350,000 POSITION RESOURCES Administration Human Resources Administrator Lead Management Analyst Management Analyst Administrative Assistant Program Total Department Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 4.00 D-220 Section E Capital Improvement Program OVERVIEW of the FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM It is the practice of the City of Tucson to develop, maintain, and revise when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-year planning horizon (Fiscal Years 2013-2017) and identifies infrastructure and facility projects that the city will undertake during this timeframe as well as the funding sources available for projected expenditures. The objective of this overview is to give the reader a brief look into the CIP and contains the following financial and narrative information: • • • • • • Budget Highlights Capital Improvement Program Process Summary of Expenditures and Funding Sources Department Programs Impact on the Operating Budget Capital Unmet Needs BUDGET HIGHLIGHTS This adopted CIP totals $826.3 million; $293.3 million is budgeted in the first year of the CIP and is a component of the Fiscal Year 2013 Adopted Budget. Notable projects include the following: Advanced Oxidation Process Treatment Plant. Plan, design, and construct an Advanced Oxidation Process Treatment Plant to treat Tucson Airport Remediation Project (TARP) water for 1,4-dioxane removal. The plant will be located at the TARP Facility near I-19 and Irvington and will be completed in Fiscal Year 2014. Construction of a treatment plant is needed to ensure compliance as the Environmental Protection Agency is expected to establish health based limits for 1,4-dioxane. Total project costs are estimated to be $14.6 million with $10.4 million budgeted in Fiscal Year 2013. The project is funded by Water Revenue System Obligation Funds, the Water Infrastructure Reserve Fund, and Future Water Revenue Bonds. Communications Center Expansion. Renovate and upgrade the Tucson Police and Tucson Fire Departments’ combined Emergency Communications Center located at the Thomas O. Price Service Center (TOPSC). Improvements include expanding the dispatch operations facility to allow for 20-year growth, replacing console and telephone switching, and upgrading the radio communications infrastructure used in public safety and medical dispatch operations. Total project costs are estimated to be $9.4 million with $8.7 million budgeted in Fiscal Year 2013. The project is funded by public safety impact fees, Pima County bonds, and miscellaneous federal grants. Modern Streetcar/SunLink. Plan, design, and construct a four-mile fixed rail transit system that will connect the University of Arizona Campus and the downtown redevelopment area on the west side of Interstate 10. Total project costs are estimated to be $144.0 million with $87.6 million budgeted in Fiscal Year 2013. The project includes $63 million in Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant Funding administered by the U.S. Department of Transportation. The project also includes $75 million in Regional Transportation Authority (RTA) funding. Southeast Community Park. Acquire land, plan, and design the first phase of a regional park anticipated to be located in the vicinity of the Esmond Station and adjacent to a new Vail School District high school in southeast Tucson. This project will serve the rapidly growing Houghton Corridor Area. It is a collaborative partnership between the City, Pima County, and Vail School District to maximize resources to the benefit of the community served. Total project costs are estimated to be $5.8 million with $4.0 million budgeted in Fiscal Year 2013. The project is funded by Pima County bonds. E-1 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM PROCESS Defining a Capital Improvement To be included in the CIP, projects need to meet one of the following criteria: • Construction of a new City asset or expansion of an existing city-owned facility, including preliminary planning and surveys, cost of land, staff and contractual services for design and construction, and related furnishings and equipment. • Initial acquisition of a major equipment system, which will become a City asset at a cost of $100,000 or more and a useful life of at least six years. • Major renovation or rehabilitation of an existing City-owned facility that requires an expenditure of $100,000 or more and will extend the life of the original City asset. Exceptions have been made for inclusion of a few projects that do not meet the above criteria (SunTran buses and SunVan paratransit vans) to make the planning, funding, and acquisition of these purchases more visible to the public and the governing body. Steps from Submittal to Approval In January 2012, the CIP process began with the Office of Budget and Internal Audit providing direction and guidelines to CIP department liaisons for the upcoming CIP. Departments were given approximately four weeks to develop their CIP requests based on their assessment of needs, citizen committee input, and existing bond authorizations and grant awards. Departments were directed to include only projects with secured funding. Exceptions were made for annual federal grant appropriations from the Federal Transit Administration, other pending awards that would require budget capacity be available (e.g., any non-federal grant or contribution), and future enterprise revenues bonds. Department requests were reviewed by the Office of Budget and Internal Audit and applicable revisions were made. The proposed CIP was presented to the Mayor and Council on April 24, 2012 along with the Recommended Fiscal Year 2013 budget. The first year of the CIP was included as part of the city’s recommended budget which was reviewed and discussed by the Council at Study Sessions in May. Two public hearings were held prior to the adoption of the Fiscal Year 2013 budget on June 5th. SUMMARY of EXPENDITURES and FUNDING SOURCES Only funded projects, except as noted earlier, are presented in this five-year CIP. The objective is to clarify for the community what the City can do to meet its needs with the limited funds available. Expenditures The Approved Five-Year CIP for Fiscal Years 2013 through 2017 totals $826.3 million. The majority of the projects are in the Operations and Development category, which includes Environmental Services, General Services, Transportation, and Tucson Water. E-2 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Five-Year CIP Summary of Expenditures Adopted Year 1 FY 2013 (in $000s) Public Safety/Neighborhood Services Operations and Development Non-Departmental: General Expense Total $ $ 25,384.6 266,165.4 1,750.0 293,300.0 Approved FiveYear Program $ $ 32,438.9 792,124.1 1,750.0 826,313.0 This five-year CIP is $200.4 million less than the $1.03 billion approved five-year CIP for Fiscal Years 2012 through 2016. The decrease is primarily due to the completion of projects funded by the Regional Transportation Authority (RTA) and Mass Transit Federal Grants. Fiscal Year 2013 includes $87.3 million carried forward for project expenditures not made as planned during Fiscal Year 2012. On top of that is $206.0 million in new funding. The CIP presumes that all of the Fiscal Year 2013 budget will be spent in that year. CIP expenditures decline significantly after Fiscal Year 2013 from $177.6 million in Fiscal Year 2014 to $100.1 million by Fiscal Year 2017. The decline in new funding over the following three years is primarily due to the spending down of RTA funding and Mass Transit Federal Grants. For a summary of expenditures by department and fiscal year, see Table I. Five Year Capital Improvement Program Summary by Department on page E-8. E-3 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Funding Sources This five-year program of $826.3 million is funded primarily from Special Revenue Funds, which are predominately Transportation’s Regional Transportation Authority Funds. Five-Year CIP Summary of Funding Sources Adopted Year 1 FY 2013 (in $000) Capital Projects Funds Enterprise Funds General Fund Special Revenue Funds Total $ $ 10,429.3 69,807.0 112.6 212,951.1 293,300.0 Projected Five-Year Program $ $ 157,255.3 173,171.0 112.6 495,774.1 826,313.0 Capital Projects Funds. This category, which includes the City bond funds, is 19% of the five-year CIP. These funds will provide $157.2 million over the next five years: $630,000 from the 2000 Environmental Service General Obligation Bonds, $1.2 million from authorized General Obligation Bonds, and $8.6 million in 2005 Water Infrastructure Financing Authority Bonds, and $146.8 million from future water revenue bond authorizations. Enterprise Funds. Enterprise Funds total $173.2 million or 21% of the five-year CIP. Environmental Services totals $3.2 million. Tucson Water accounts for the remaining $170.0 million: $118.3 million from user revenues and $51.7 million from Water’s Obligation funds. General Fund. This category totals $0.11 million or less than 1% of the five-year CIP and these restricted revenues are in the Parks and Recreation Department, budget for the A Mountain Improvement Project. Special Revenue Funds. This category totals $495.8 million or 60% of the five-year CIP Included in this category are federal grants, funding for the Regional Transportation Authority (RTA) plan, the city’s Highway User Revenue Funds (HURF), regional HURF distributed by the Pima Association of Governments (PAG), and other agency and private sector contributions. RTA funds of $235.5 million account for the largest portion of this category. Next are federal grants of $147.2 million. Pima County bonds will provide $33.7 million. Capacity of $17.0 million was added for road and regional park improvements. State-shared HURF provides another $12.1 million: $3.4 million from the City’s HURF allocation and $8.7 million from regional HURF distributed by PAG. Certificates of participation within the Capital Improvement Fund account for $10.4 million. Mass Transit Funds total $7.9 million provided from the General Fund. The remaining $32.0 million comes from a variety of sources including developers and capital agreements with other jurisdictions. For more detail on funding sources, see Table II. Five-Year Capital Improvement Program Summary by Funding Source beginning on page E-9. E-4 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM DEPARTMENT PROGRAMS Programs are briefly presented in this section by departments which are listed alphabetically within their budget reporting categories, also known as service areas: Public Safety/Neighborhood Services, Operations and Development, and Non-Departmental. For a further listing of the projects by department see pages E-13 through E-30. Public Safety/Neighborhood Services The Public Safety/Neighborhood Services category, which accounts for 4% of the total five-year CIP, contains projects managed by City Court, Housing and Community Development, Parks and Recreation, Tucson Convention Center, and Tucson Fire. City Court. City Court’s five-year program of $0.7 million consists of one project, Elevator Upgrades. This project is funded with certificates of participation in the Capital Improvement Fund. Housing and Community Development. This department’s five-year program of $2.8 million consists of three projects: Neighborhood Stabilization Acquisition I, Neighborhood Stabilization Acquisition III, and the Back to Basics program. Funding is provided by the City’s Highway User Revenue Fund and the Community Development Block Grant Fund. E-5 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Parks and Recreation. Parks’ five-year CIP of $18.9 million contains 34 projects. These projects are funded primarily from Pima County bonds of $14.5 million. Revenue from impact fees, restricted General Fund revenues, and 2000 General Obligation bonds provide for the remaining $4.4 million. These funds provide for a wide range of projects: improvements at regional parks, expansion of recreation centers, amenities at neighborhood parks, and zoo improvements. Tucson Convention Center. The five-year program of $1.0 million consists of one project, the Tucson Convention Center Bleachers. Which is funded by certificates of participation in the Capital Improvement Fund. Tucson Fire. Tucson Fire's five-year program of $9.0 million consists of two projects: Communications Center Expansion and Fire Facility Improvements. These projects are funded with revenue from public safety impact fees in the amount of $4.7 million, Pima County bonds of $4.0 million, and $0.3 from miscellaneous federal grants and general obligation bonds. Operations and Development The Operations and Development category, which accounts for 96% of the total five-year CIP, contains projects managed by Environmental Services, General Services, Transportation, and Tucson Water. Environmental Services. The department's five-year program of two projects totals $3.8 million. Environmental Services’ CIP is funded from Environmental Service General Obligation bonds of $0.6 million and $3.2 million from Environmental Service revenues. General Services. The five-year General Services program of $7.0 million consists of two projects: Elevator and Escalator Code Compliance and Energy Plant Repairs and Capacity Expansion. General Services’ CIP is funded with certificates of participation in the Capital Improvement Fund. Transportation. The five-year Transportation program of $455.9 million includes five program areas: Drainage for $0.6 million, Public Transit for $183.7 million, Street Lighting for $0.05 million, Streets for $267.8 million, and Traffic Signals for $3.8 million. Because there are insufficient funds to meet all of Transportation's needs, this CIP allocates available funding to the highest priority projects. The largest funding source for Transportation's projects is the funding from the RTA plan which totals $235.5 million. Federal funding provides another significant portion totaling $144.3 million: $110.3 million for transit projects and $34.0 million for street projects. Other funding sources are capital agreement funds of $25.0 million, Pima County bond funds of $15.1 million, city bond funds of $0.6 million, regional HURF from Pima Association of Governments of $8.7 million, city HURF of $5.1 million, and impact fee revenues of $13.8 million. The remaining $7.9 million is from the General Fund for Mass Transit, which is used as the local match for federal transit grants. Tucson Water. The five-year Tucson Water CIP of $325.4 million includes $286.2 million of improvements to the potable water system and $39.2 million of improvements for the reclaimed water system. Tucson Water's CIP is funded with future water revenue bond authorization of $146.8 million, operation funds of $118.3 million, 2005 Water Infrastructure Financing Authority bonds of $8.6 million, 2010 Revenue Obligation funds of $0.5 million, 2011 Revenue Obligation funds of $4.7 million, and 2012 Revenue Obligation funds of $46.5 million. E-6 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Non-Departmental The Non-Departmental category, which accounts for less than 1% of the total five-year CIP, contains one project that is budgeted here because it is beyond the oversight scope of a single department. The Technology Improvements Project will convert the City’s multiple enterprise-related computer systems into a single Enterprise Resource Planning (ERP) system. This project is funded with certificates of participation in the Capital Improvement Fund. IMPACT on the OPERATING BUDGET The completion of many capital projects is the beginning of recurring costs for the operating budget. Operating and Maintenance (O&M) impacts from projects in this five-year CIP total $20.2 million for Fiscal Year 2013, increasing to $21.6 million for Fiscal Year 2014, and to $23.7 million by Fiscal Year 2017. The General Fund O&M impacts in Fiscal Year 2013 are for the opening of new or expanded facilities. For a summary of O&M impacts by department and funding source over the next five years, see Table III, Summary of CIP Impact on the Operating Budget. CAPITAL UNMET NEEDS Finance Department staff has been working with other City departments to identify the City’s unmet capital needs which are potential projects with no currently identified funding source. The City’s unmet needs total approximately $1.3 billion. The large amount of unmet capital needs has resulted from not having bond authorization funding available to meet the needs of the City and from the deferral of ongoing infrastructure maintenance. Due to the extent of the City’s unmet capital needs specifically related to streets maintenance and new construction, Mayor and Council voted on June 26th to refer the placement of a question on the November 2012 ballot seeking voter authorization to issue $100 million in General Obligation bonds to repair and resurface arterial and residential streets within the City of Tucson. A listing of capital unmet needs by department is included on page E-36. SUMMARY TABLES Table I, Summary by Department (page E-8). Table II, Summary by Funding Source (page E-9). Table III, Summary of CIP Impact on the Operating Budget (page E-11). Table IV, Projects with Pima County Bond Funding (page E-12). E-7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table I. Summary by Department ($000) Adopted Year 1 FY 2013 Year 2 FY 2014 Public Safety/Neighborhood Services $ 715.4 $ City Court 2,686.4 Housing and Community Development 12,253.2 Parks and Recreation 1,000.0 Tucson Convention Center 8,729.6 Tucson Fire Subtotal Operations and Development Environmental Services General Services Transportation Tucson Water $ 25,384.6 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 -0- $ 150.0 -0- $ -0- 4,125.0 -0287.0 2,492.3 -0-0- $ 4,562.0 $ 2,492.3 $ Five Year Total Year 5 FY 2017 -0- $ -0- -0- $ -0- 715.4 2,836.4 -0-0-0- -0-0-0- 18,870.5 1,000.0 9,016.6 -0- $ -0- $ 32,438.9 $ 3,830.0 $ -0- $ -0- $ -0- $ -0- $ 3,830.0 6,346.1 623.6 -0-0-06,969.7 180,768.3 115,430.5 74,738.6 49,197.0 35,779.0 455,913.4 75,221.0 56,997.0 58,929.0 69,988.0 64,276.0 325,411.0 Subtotal $266,165.4 $173,051.1 Non-Departmental General Expense $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 Subtotal $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 Total $293,300.0 $177,613.1 E-8 $133,667.6 $136,159.9 $119,185.0 $119,185.0 $100,055.0 $100,055.0 $792,124.1 $826,313.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2013 Capital Project Funds 2000 Environmental Services Bonds 2000 General Obligation Bond Fund 2000 General Obligation Bond Funds: Interest 2005 WIFA Bonds: Series H 2005 WIFA Bonds: Series I Future Water Revenue Bonds Subtotal Enterprise Funds 2010 Water Revenue System Obligation Fund 2011 Water Revenue System Obligation Fund 2012 Water Revenue System Obligation Fund Environmental Services Fund Tucson Water Revenue and Operations Fund Subtotal General Fund General Fund: Restricted Revenues Subtotal $ Year 2 FY 2014 Five Year Total Year 5 FY 2017 -0- $ -0- $ -0- $ -0- $ 1,146.6 -0- -0- -0- -0- 1,146.6 38.7 -0- -0- -0- -0- 38.7 6,105.0 2,509.0 -0- -0-039,898.0 -0-034,003.0 -0-041,293.0 -0-031,632.0 6,105.0 2,509.0 146,826.0 $ 10,429.3 $ 39,898.0 $ 34,003.0 $ 41,293.0 $ 31,632.0 $157,255.3 $ 630.0 $ Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ 630.0 1,550.0 $ -0- $ -0- $ -0- $ -0- 1,550.0 3,656.0 -0- -0- -0- -0- 3,656.0 46,445.0 -0- -0- -0- -0- 46,445.0 3,200.0 14,956.0 -017,099.0 -024,926.0 -028,695.0 -032,644.0 3,200.0 118,320.0 $ 69,807.0 $ 17,099.0 $ 24,926.0 $ 28,695.0 $ 32,644.0 $173,171.0 $ 112.6 $ -0- $ -0- $ -0- $ -0- $ 112.6 $ 112.6 $ -0- $ -0- $ -0- $ -0- $ 112.6 E-9 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2013 Special Revenue Funds Capital Agreement Fund Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Civic Contributions Fund Community Development Block Grant Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Contribution Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund: Federal Grants Mass Transit Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Public Safety Impact Fee Fund: Regional Transportation Authority Fund Road and Park Impact Fee Fund: Central District Road and Park Impact Fee Fund: Central Pending Road and Park Impact Fee Fund: East District Road and Park Impact Fee Fund: Southeast District Road and Park Impact Fee Fund: Southlands District Road and Park Impact Fee Fund: West District Subtotal Total $ Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 85.0 $ -0- $ 609.0 2,728.0 15,344.9 11,210.0 Year 5 FY 2017 -0- $ 12,000.0 $ 13,000.0 5,000.0 350.0 -07,122.3 -0-0- Five Year Total $ 25,085.0 8,687.0 33,677.2 9,811.5 299.3 2,411.4 623.6 -0150.0 -0-0-0- -0-0-0- -0-0-0- 10,435.1 299.3 2,561.4 6,126.2 9,493.0 11,814.0 6,550.0 -0- 33,983.2 2,999.2 50.0 221.6 50.0 54.6 50.0 53.0 50.0 50.0 50.0 3,378.4 250.0 1,570.7 50.0 50.0 50.0 50.0 1,770.7 73,081.2 18,130.4 12,802.4 2,565.0 3,717.0 110,296.0 2,047.6 250.0 100.0 2,769.1 -0-0- 2,191.6 -0-0- 505.0 -0-0- 362.0 -0-0- 7,875.3 250.0 100.0 4,400.0 84,957.8 287.0 73,744.7 -038,146.0 -024,324.0 -014,300.0 4,687.0 235,472.5 1,181.0 300.0 -0- -0- 1,500.0 2,981.0 -0- -0- -0- 1,500.0 1,500.0 3,000.0 4,141.2 858.7 -0- 1,250.0 1,250.0 7,499.9 1,801.5 -0- -0- -0- -0- 1,801.5 1,465.9 -0- -0- -0- -0- 1,465.9 217.7 -0- -0- -0- -0- 217.7 $ 212,951.1 $ 120,616.1 $ 77,230.9 $ 49,197.0 $ 35,779.0 $ 495,774.1 $293,300.0 $ 177,613.1 E-10 $ 136,159.9 $ 119,185.0 $ 100,055.0 $ 826,313.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Summary of CIP Impact on the Operating Budget ($000) Adopted Year 1 FY 2013 Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Year 5 FY 2017 Five Year Total SERVICE AREA/IMPACT Public Safety/Neighborhood Services Parks and Recreation $ Subtotal Operations and Development Transportation Tucson Water $ 22.5 $ 98.1 $ 244.8 $ 446.2 $ 1,204.2 $ 2,015.8 22.5 $ 98.1 $ 244.8 $ 446.2 $ 1,204.2 $ 2,015.8 $ 19,231.6 $ 20,563.4 $ 21,535.0 $ 21,535.0 $ 21,535.0 $104,400.0 950.0 950.0 950.0 950.0 950.0 4,750.0 Subtotal $ 20,181.6 $ 21,513.4 $ 22,485.0 $ 22,485.0 $ 22,485.0 $109,150.0 Total $ 20,204.1 $ 21,611.5 $ 22,729.8 $ 22,931.2 $ 23,689.2 $ 111,165.8 SOURCE OF FUNDS SUMMARY Enterprise Funds Tucson Water Revenue and Operations Fund $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 Subtotal $ 950.0z $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 4,750.0 General Fund General Fund $ 22.5 $ 98.1 $ 244.8 $ 446.2 $ 1,204.2 $ 2,015.8 Subtotal $ 22.5 $ 98.1 $ 244.8 $ 446.2 $ 1,204.2 $ 2,015.8 Special Revenue Funds Highway User Revenue Fund Mass Transit Fund RTA Fund $ 605.0 $ 2,767.0 347.0 $ 605.0 $ 605.0 $ 605.0 $ 16,054.6 17,028.4 18,000.0 18,000.0 18,000.0 87,083.0 2,830.0 2,930.0 2,930.0 2,930.0 2,930.0 14,550.0 Subtotal $ 19,231.6 $ 20,563.4 $ 21,535.0 $ 21,535.0 $ 21,535.0 $104,400.0 Total $ 20,204.1 $ 21,611.5 E-11 $ 22,729.8 $ 22,931.2 $ 23,689.2 $111,165.8 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table IV. Projects with Pima County Bond Funding ($000) Adopted Year 1 FY 2013 Parks and Recreation Arroyo Chico Urban Path: Campbell/Parkway Atterbury Wash Sanctuary Expansion Catalina Park Integrated Play Area Freedom Park Improvements/ 29th Street Coalition Julian Wash Linear Park Lincoln Park Sport Fields Northside Recreation Center Southeast Community Park Toumey Park Udall Park Sports Fields Wakefield/St. John's Skate Facility Transportation Dunbar Spring Neighborhood Improvements Five Points Transportation Enhancement Houghton Road: Bridge Replacement Houghton Road: Irvington to Valencia Houghton Road: Upper to I-10 Valencia Toumey Park Improvements Tucson Fire Communications Center Expansion Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Five Year Total Year 5 FY 2017 435.7 $ -0- $ -0- $ -0- $ -0- 847.2 -0- -0- -0- -0- 847.2 73.8 500.0 -0-0- -0-0- -0-0- -0-0- 73.8 500.0 250.0 100.0 515.4 4,000.0 180.0 510.2 475.0 -0-03,775.0 350.0 -0-0-0- -0-01,000.0 1,492.3 -0-0-0- -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 250.0 100.0 5,290.4 5,842.3 180.0 510.2 475.0 20.0 -0- -0- -0- -0- 20.0 50.0 450.0 -0- -0- -0- 500.0 -0- 3,405.0 3,380.0 -0- -0- 6,785.0 3,235.0 3,230.0 -0- -0- -0- 6,465.0 -0- -0- 1,250.0 -0- -0- 1,250.0 103.0 -0- -0- -0- -0- 103.0 4,049.6 -0- -0- -0- -0- 4,049.6 $ 15,344.9 $ 11,210.0 $ 7,122.3 -0- $ 33,677.2 $ E-12 $ -0- $ $ 435.7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM CITY COURT ($000) Adopted Year 1 FY 2013 Project Name Elevator Upgrades Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Five Year Total Year 5 FY 2017 $ 715.4 $ -0- $ -0- $ -0- $ -0- $ 715.4 $ 715.4 $ -0- $ -0- $ -0- $ -0- $ 715.4 $ 715.4 $ -0- $ -0- $ -0- $ -0- $ 715.4 $ 715.4 $ -0- $ -0- $ -0- $ -0- $ 715.4 E-13 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ENVIRONMENTAL SERVICES ($000) Adopted Year 1 FY 2013 Project Name Los Reales Infrastructure Plan Tumamoc Landfill Closure Total Source of Funds Summary 2000 Environmental Service Bonds Environmental Services Fund Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Five Year Total Year 5 FY 2017 $ 3,200.0 630.0 $ -0-0- $ -0-0- $ -0-0- $ -0- $ 3,200.0 -0630.0 $ 3,830.0 $ -0- $ -0- $ -0- $ -0- $ $ -0- $ -0- $ -0- $ -0- $ 630.0 3,200.0 $ 3,830.0 -0$ -0- E-14 -0$ -0- -0$ -0- $ $ 3,830.0 630.0 -0- 3,200.0 -0- $ 3,830.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL SERVICES ($000) Adopted Year 1 FY 2013 Project Name Elevator and Escalator Code Compliance Energy Plant Repairs and Capacity Expansion Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2014 $ 5,846.1 $ 623.6 500.0 $ 6,346.1 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ -0- -0- $ -0- -0- Year 5 FY 2017 $ -0- Five Year Total -0- $ 6,469.7 -0- 500.0 $ 623.6 $ -0- $ -0- $ -0- $ 6,969.7 $ 6,346.1 $ 623.6 $ -0- $ -0- $ -0- $ 6,969.7 $ 6,346.1 623.6 $ -0- $ -0- $ -0- $ 6,969.7 $ E-15 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM HOUSING and COMMUNITY DEVELOPMENT ($000) Adopted Year 1 FY 2013 Project Name Back to Basics Neighborhood Stabilization: Acquisitions I Neighborhood Stabilization: Acquisitions III Total Source of Funds Summary Community Development Block Grant Fund Highway User Revenue Fund Total $ 661.0 150.0 Year 2 FY 2014 $ 1,875.4 -0-0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ 150.0 -0-0- $ -0- -0-0- Five Year Total Year 5 FY 2017 $ -0- -0-0- $ 661.0 150.0 -0- 2,025.4 $ 2,686.4 $ 150.0 $ -0- $ -0- $ -0- $ 2,836.4 $ 2,411.4 $ 150.0 $ -0- $ -0- $ -0- $ 2,561.4 -0- 275.0 -0- $ 2,836.4 275.0 $ 2,686.4 -0$ 150.0 E-16 -0$ -0- -0$ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2013 Project Name A Mountain Improvement Arcadia Park, Phase I Arroyo Chico Urban Path: Campbell/Parkway Atterbury Wash Sanctuary Expansion Catalina Park Integrated Play Area Cherry Avenue Center Expansion, Phase I Clements Senior Center Recreation Facility Christopher Columbus Park Expansion El Pueblo Center Expansion Freedom Park Improvements/ 29th Street Coalition Grijalva School Park Juhan Park Expansion Julian Wash Linear Park Lincoln Park Area Maintenance Compound Lincoln Park Sport Fields Mendoza Memorial Park Northside Recreation Center Parks Strategic Plan Purple Heart Park Expansion Reid Park Expansion Reid Park Zoo Africa ExpansionElephant Exhibit Reuse of Landfill Areas Robb Wash Trail Rodeo Grounds Improvements Shade Structure Projects Silverlake Park Expansion South Central Community Park, Phase I Southeast Community Park $ 184.5 222.1 444.5 Year 2 FY 2014 $ -0-0-0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ -0-0-0- $ -0-0-0- Five Year Total Year 5 FY 2017 $ -0-0-0- $ 184.5 222.1 444.5 847.2 -0- -0- -0- -0- 847.2 74.4 12.2 -0-0- -0-0- -0-0- -0-0- 74.4 12.2 7.6 -0- -0- -0- -0- 7.6 117.4 -0- -0- -0- -0- 117.4 45.2 500.0 -0-0- -0-0- -0-0- -0-0- 45.2 500.0 323.6 46.8 250.0 170.8 -0-0-0-0- -0-0-0-0- -0-0-0-0- -0-0-0-0- 323.6 46.8 250.0 170.8 203.5 99.6 515.4 250.0 54.0 272.2 170.0 -0-03,775.0 -0-0-0-0- -0-01,000.0 -0-0-0-0- -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 203.5 99.6 5,290.4 250.0 54.0 272.2 170.0 20.0 2.7 8.7 150.0 10.2 619.5 -0-0-0-0-0-0- -0-0-0-0-0-0- -0-0-0-0-0-0- -0-0-0-0-0-0- 20.0 2.7 8.7 150.0 10.2 619.5 4,000.0 350.0 1,492.3 -0- -0- 5,842.3 E-17 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2013 Project Name (Continued) Toumey Park Udall Park Sports Fields Valencia and Alvernon Community Park, Phase I Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition, Phase I Wakefield/St. John's Skate Facility Total Source of Funds Summary 2000 General Obligation Bond Funds Capital Agreement Fund Capital Agreement Fund: Pima County Bonds Civic Contributions Fund General Fund: Restricted Revenues Impact Fee Fund: Central Benefit District Impact Fee Fund: East Benefit District Impact Fee Fund: Southeast Benefit District Impact Fee Fund: Southlands Benefit District Impact Fee Fund: West Benefit District Miscellaneous Non-Federal Grants Total $ 180.0 510.2 453.3 Year 2 FY 2014 $ -0-0-0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ -0-0-0- $ -0-0-0- Five Year Total Year 5 FY 2017 $ -0-0-0- $ 180.0 510.2 453.3 148.1 864.5 -0-0- -0-0- -0-0- -0-0- 148.1 864.5 475.0 -0- -0- -0- -0- 475.0 $ 12,253.2 $ 4,125.0 $ 2,492.3 $ -0- $ -0- $ 18,870.5 $ $ $ $ -0- $ -0- $ 555.3 -0- -0- 555.3 85.0 7,887.3 -04,125.0 -02,492.3 -0-0- -0-0- 85.0 14,504.6 299.3 112.6 -0-0- -0-0- -0-0- -0-0- 299.3 112.6 281.0 -0- -0- -0- -0- 281.0 843.2 -0- -0- -0- -0- 843.2 405.9 -0- -0- -0- -0- 405.9 1,465.9 -0- -0- -0- -0- 1,465.9 217.7 -0- -0- -0- -0- 217.7 100.0 -0- -0- -0- -0- 100.0 $ 12,253.2 $ 4,125.0 $ 2,492.3 -0- $ 18,870.5 E-18 $ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2013 Project Name 22nd Street: I-10 to Tucson Boulevard ADA Transit Enhancements ADA Transition Plan Administration Building Upgrades Alamo Wash Drainage Improvements Barraza-Aviation Parkway: 4th Avenue Barrio Viejo Drainage Broadway and Old Spanish Trail Pelican Crossing Broadway Boulevard: Euclid to Country Club Camino Seco: Speedway to Wrightstown Campbell Avenue Revitalization CNG Fueling Upgrade Columbus Corridor Pedestrian Path Communication System Improvements Downtown Links Dunbar Spring Neighborhood Improvements El Paso and Southwestern Greenway Expansion Buses for Sun Tran Expansion Vans for Sun Van Five Points Transportation Enhancement Ft. Lowell Road: Oracle to Country Club Gila Panther Tracks Safe Routes to School Glenn Street Transportation Enhancement Grant Road Corridor Improvements Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ 14,300.0 $ 12,305.0 $ 2,000.0 $ 3,000.0 $ Year 5 FY 2017 Five Year Total 2,300.0 $ 33,905.0 156.0 53.0 -0400.0 156.0 53.0 517.5 -0- 156.0 53.0 -0-0- 156.0 53.0 -0-0- 156.0 -0-0-0- 780.0 212.0 517.5 400.0 50.0 -0- -0- -0- -0- 50.0 200.0 100.0 -0-0- -0-0- -0-0- -0-0- 200.0 100.0 1,005.0 5,798.0 10,000.0 22,500.0 22,000.0 61,303.0 521.0 -0- -0- -0- -0- 521.0 53.0 2,400.0 28.0 487.0 -0175.0 -0-0-0- -0-0-0- -0-0-0- 540.0 2,400.0 203.0 133.0 530.0 -0- -0- -0- 663.0 6,000.0 20.0 12,680.0 -0- 3,210.0 -0- 180.0 -0- -0-0- 22,070.0 20.0 150.0 908.0 -0- -0- -0- 1,058.0 5,100.0 186.0 169.0 -0186.0 1,225.0 10,625.0 186.0 -0- -0186.0 -0- 6,800.0 -0-0- 22,525.0 744.0 1,394.0 50.0 -0- -0- -0- -0- 50.0 20.0 332.0 -0- -0- -0- 352.0 15.0 579.0 -0- -0- -0- 594.0 6,005.0 16,648.0 17,967.0 10,800.0 1,200.0 52,620.0 E-19 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2013 Project Name (Continued) Houghton Road: Bridge Replacement Houghton Road: Irvington to Valencia Houghton Road: Upper to I-10 Houghton Road: Broadway Intersection Improvements Intermodal Center Projects Intersection Improvements Kolb Road Connection to Sabino Canyon La Paloma Academy Pedestrian Traffic Signal Liberty Avenue Bicycle Boulevard Local Match Budget Capacity Miscellaneous Developer-Funded Improvements Modern Streetcar/SunLink Park Avenue Transportation Enhancement Park-and-Ride Lot: Houghton Park-and-Ride Lot: Rita Ranch Pedestrian Signal Improvements: RTA Funded Pima Street Pedestrian Pathway Enhancements Regional Transportation Data Network Replacement Buses for Sun Tran Replacement Vans for Sun Van Rio Vista Safe Routes to School Rita Road Enhancements Road Resurfacing, Restoration, and Rehabilitation Ronstadt Transit Center Silverbell: Ina to Grant Road Security for Transit Future Speedway and Sixth Avenue Signal Upgrades $ 1,195.0 $ Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 5,425.0 $ 3,380.0 $ 2,500.0 Year 5 FY 2017 $ Five Year Total -0- $ 12,500.0 14,377.9 8,440.0 -0- -0- -0- 22,817.9 -01,800.0 -06,672.7 2,562.0 -0- 5,312.0 -0- -0-0- 7,874.0 8,472.7 2,129.6 350.0 3,032.7 -0-0-0- -0-011,750.0 -0-0350.0 -0-0-0- 2,129.6 350.0 15,132.7 201.0 -0- -0- -0- -0- 201.0 52.0 1,158.0 -0- -0- -0- 1,210.0 50.0 100.0 50.0 100.0 50.0 100.0 50.0 100.0 50.0 100.0 250.0 500.0 87,597.6 52.0 10,753.0 519.0 -0-0- -0-0- -0-0- 98,350.6 571.0 1,000.0 -0450.0 -01,759.7 -0- -0-0-0- -0-0-0- -0-0-0- 1,000.0 1,759.7 450.0 75.0 400.0 -0- -0- -0- 475.0 2,187.2 -0- -0- -0- -0- 2,187.2 16,497.7 135.0 50.0 1,070.0 1,909.0 13,635.0 3,906.0 350.0 800.0 2,121.0 9,180.0 3,348.0 -0-0-0- -02,604.0 -0-0-0- -01,767.0 -0-0-0- 39,312.7 11,760.0 400.0 1,870.0 4,030.0 1,600.0 1,500.0 156.0 180.0 -03,483.0 156.0 -0- -0-0156.0 -0- -01,250.0 156.0 -0- -01,250.0 156.0 -0- 1,600.0 7,483.0 780.0 180.0 E-20 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2013 Project Name (Continued) Speedway Boulevard at Union Pacific Underpass Speedway: Camino Seco to Houghton Starr Pass and Mission Intersection Improvements Stone Ave: Drachman and Speedway Improvements Third Street and University Bicycle Boulevard Toumey Park Improvements Transit Bus Restoration Tucson Blvd Multi-use Path Union Pacific Railroad: Nogales Branch Safety Total Source of Funds Summary 2000 General Obligation Bond Funds Capital Agreement Fund Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Contributions Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund Mass Transit Fund: Federal Grants Regional Transportation Authority Fund Road and Park Impact Fee Fund: Central District $ 150.0 Year 2 FY 2014 $ -0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ -0- $ -0- Five Year Total Year 5 FY 2017 $ -0- $ 150.0 4,598.0 -0- -0- -0- -0- 4,598.0 10.0 -0- -0- -0- -0- 10.0 500.0 3,107.0 -0- -0- -0- 3,607.0 65.0 -0- -0- -0- -0- 65.0 118.0 15.6 400.0 50.0 -015.6 -0-0- -015.6 -0-0- -0-0-0-0- -0-0-0-0- 118.0 46.8 400.0 50.0 $ 180,768.3 $ 115,430.5 $ 74,738.6 $ 49,197.0 $ 35,779.0 $ 455,913.4 $ $ $ $ $ 600.0 -0- -0- -0- -0- $ 600.0 -0609.0 3,408.0 -02,728.0 7,085.0 -05,000.0 4,630.0 12,000.0 350.0 -0- 13,000.0 -0-0- 25,000.0 8,687.0 15,123.0 6,126.2 9,493.0 11,814.0 6,550.0 -0- 33,983.2 2,724.2 50.0 221.6 50.0 54.6 50.0 53.0 50.0 50.0 50.0 3,103.4 250.0 1,570.7 50.0 50.0 50.0 50.0 1,770.7 2,047.6 73,081.2 2,769.1 18,130.4 2,191.6 12,802.4 505.0 2,565.0 362.0 3,717.0 7,875.3 110,296.0 84,957.8 73,744.7 38,146.0 24,324.0 14,300.0 235,472.5 900.0 300.0 -0- -0- 1,500.0 2,700.0 E-21 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2013 Project Name (Continued) Road and Park Impact Fee Fund: Central Pending Road and Park Impact Fee Fund: East District Road and Park Impact Fee Fund: Southeast District Road and Park Impact Fee Fund: West District Total $ -0- Year 2 FY 2014 $ -0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ Year 5 FY 2017 Five Year Total -0- $ 1,500.0 $ 1,500.0 $ 3,000.0 3,298.0 858.7 -0- 1,250.0 1,250.0 6,656.7 1,395.6 -0- -0- -0- -0- 1,395.6 -0- -0- -0- -0- -0- -0- $ 180,768.3 $ 115,430.5 $ 74,738.6 $ 49,197.0 E-22 $ 35,779.0 $ 455,913.4 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON CONVENTION CENTER ($000) Adopted Year 1 FY 2013 Project Name Tucson Convention Center Bleachers Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Year 5 FY 2017 Five Year Total $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 $ 1,000.0 $ -0- $ -0- $ -0- $ -0- $ 1,000.0 E-23 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON FIRE ($000) Adopted Year 1 FY 2013 Project Name Communications Center Expansion Fire Facility Improvements Phase II Total Source of Funds Summary Capital Agreement Fund: Pima County Bonds Fire and Police Impact Fee Fund 2000 General Obligation Bond Funds: Interest Miscellaneous Federal Grants Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Year 5 FY 2017 Five Year Total $ 8,699.6 30.0 $ 287.0 -0- $ -0-0- $ -0-0- $ -0-0- $ 8,986.6 30.0 $ 8,729.6 $ 287.0 $ -0- $ -0- $ -0- $ 9,016.6 $ 4,049.6 $ -0- $ -0- $ -0- $ -0- $ 4,049.6 4,400.0 30.0 287.0 -0- -0-0- -0-0- -0-0- 4,687.0 30.0 250.0 -0- -0- -0- -0- 250.0 -0- $ 9,016.6 $ 8,729.6 $ 287.0 E-24 $ -0- $ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2013 Project Name Advanced Metering Infrastructure Advanced Oxidation Process Treatment Arc Flash Service Upgrades Avra Valley D-Zone Pressure Regulating Valves Avra Valley Transmission Main Augmentation, Phase I Avra Valley Transmission Main Augmentation, Phase II Bilby B-Zone Reservoir and Booster Pump Capitalized Expense Cathodic Protection for Critical Pipelines CAVSARP Central Disinfection Facility CAVSARP Well Pump Improvements CAVSARP/SAVSARP Interconnect Phase I Chlorine System Improvements Clearwater Chemical Feed System Upgrades Control Panel Replacements: Potable Control Panels: Reclaimed System Craycroft Addition Subdivision, Phase I Debt Funded Capitalized Interest Developer-Financed Reclaimed Systems Disinfection Equipment Upgrades Dove Mountain 30-inch Reclaimed Main $ Year 2 FY 2014 394.0 $ Projected Requirements Year 3 Year 4 FY 2015 FY 2016 -0- $ Five Year Total Year 5 FY 2017 -0- $ -0- $ -0- $ 394.0 10,400.0 500.0 -0- -0- -0- 10,900.0 500.0 200.0 500.0 200.0 510.0 102.0 520.0 688.0 530.0 212.0 2,560.0 1,402.0 208.0 2,120.0 6,416.0 17,992.0 2,650.0 29,386.0 -0- -0- -0- 510.0 2,427.0 2,937.0 -0- -0- 255.0 260.0 265.0 780.0 6,500.0 600.0 6,500.0 600.0 6,630.0 612.0 6,760.0 624.0 6,890.0 636.0 33,280.0 3,072.0 275.0 -0- -0- -0- -0- 275.0 600.0 600.0 612.0 624.0 636.0 3,072.0 1,255.0 -0- -0- -0- -0- 1,255.0 50.0 -0- 50.0 -0- 51.0 -0- 52.0 -0- 53.0 2,120.0 256.0 2,120.0 120.0 120.0 102.0 104.0 106.0 552.0 150.0 -0- 250.0 -0- 255.0 1,000.0 260.0 -0- 265.0 -0- 1,180.0 1,000.0 3,655.0 20.0 3,335.0 60.0 3,124.0 61.0 3,799.0 62.0 3,872.0 64.0 17,785.0 267.0 250.0 1,925.0 120.0 -0- 122.0 -0- 125.0 -0- 127.0 -0- 744.0 1,925.0 E-25 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2013 Project Name Drexel Road to Nebraska Road A-Zone Transmission Main Drill Production Wells Plant Emergency Main Replacement Equip Reclaimed Well EW-009 EW-009A Reclaimed Extraction Well Drilling Extensions for New Services Facility Safety and Security Filtration Modifications at Reclaimed Plant Fire Services Golf Links Main Replacement Phase I Golf Links Main Replacement Phase II Hayden-Udall Prime Reservoir and Booster Upgrade Ina to Reclaimed Plant Transmission Main Laboratory Information Management System La Entrada Structural Modinerzation La Paloma Property Acquisition La Paloma Reservoir Electrical System Upgrade Line Replacement - 3/4" Maryvale Manor Subdivision, Phase I Maryvale Manor Subdivision, Phase II Maryvale Manor Subdivision, Phase III Meter Upgrade and Replacement Program $ Year 2 FY 2014 -0- $ -0- Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ 15.0 $ 36.0 Five Year Total Year 5 FY 2017 $ 318.0 $ 369.0 250.0 1,887.0 1,155.0 832.0 1,060.0 5,184.0 200.0 50.0 240.0 200.0 450.0 -0- 204.0 -0-0- 208.0 -0-0- 212.0 -0-0- 1,024.0 500.0 240.0 100.0 1,000.0 -0- 100.0 1,000.0 -0- 102.0 1,020.0 -0- 104.0 1,040.0 312.0 106.0 1,060.0 1,299.0 512.0 5,120.0 1,611.0 1,900.0 501.0 1,900.0 -0- 1,938.0 -0- 1,976.0 -0- 2,014.0 -0- 9,728.0 501.0 -0- -0- 31.0 490.0 -0- 521.0 150.0 900.0 255.0 8,528.0 5,152.0 14,985.0 -0- -0- -0- 832.0 6,042.0 6,874.0 417.0 100.0 -0- -0- -0- 517.0 550.0 250.0 255.0 312.0 246.0 1,613.0 25.0 25.0 -0275.0 -0-0- -0-0- -0-0- 25.0 300.0 300.0 50.0 300.0 860.0 306.0 -0- 312.0 -0- 318.0 -0- 1,536.0 910.0 -0- 50.0 1,204.0 -0- -0- 1,254.0 571.0 -0- -0- -0- -0- 571.0 1,500.0 1,250.0 1,020.0 1,040.0 1,060.0 5,870.0 E-26 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2013 Project Name Miscellaneous Land and Right-of-Way Acquisitions Monitor Wells New Metered Services New Well Equipping Northgate Subdivision, Phase I Northgate Subdivision, Phase II On-Call Valve Replacement Program Payments to Developers for Oversized Systems Pipeline Protection: Acoustic Monitoring Pressure Tank Replacement Production Well Sites Pumping Facility Modifications Reclaimed Emergency Main Enhancements Reclaimed Extraction Well Drilling Reclaimed Pumping Facility Modifications Reclaimed PRVs, Control Valves Reclaimed Reservoir and Tank Rehabilitation Reclaimed Storage and Recovery Regional Reclaimed Facility: Effluent Pumping Regional Reclaimed Facility: Ina Road Booster Regional Reclaimed Facility: Ina Road Pumping Rehabilitation of Critical Transmission Mains Reservoir and Tank Rehabilitation Responsive Meter Replacement Review Developer-Financed Potable Projects $ 10.0 Year 2 FY 2014 $ 10.0 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 $ 10.0 $ 10.0 Five Year Total Year 5 FY 2017 $ 11.0 $ 51.0 309.0 50.0 3,300.0 1,005.0 -0400.0 -050.0 3,000.0 -01,190.0 400.0 -051.0 949.0 -0-0408.0 -052.0 967.0 -0-0416.0 -053.0 986.0 -0-0424.0 309.0 256.0 9,202.0 1,005.0 1,190.0 2,048.0 100.0 100.0 102.0 104.0 106.0 512.0 200.0 200.0 204.0 208.0 212.0 1,024.0 250.0 75.0 310.0 100.0 450.0 75.0 310.0 100.0 459.0 77.0 316.0 102.0 468.0 78.0 322.0 104.0 477.0 80.0 329.0 106.0 2,104.0 385.0 1,587.0 512.0 240.0 -0- -0- -0- -0- 240.0 50.0 50.0 51.0 52.0 53.0 256.0 50.0 300.0 50.0 500.0 51.0 306.0 52.0 416.0 53.0 318.0 256.0 1,840.0 3,100.0 700.0 3,510.0 1,000.0 -0-0- -0-0- -0-0- 6,610.0 1,700.0 -0- -0- -0- 208.0 1,378.0 1,586.0 250.0 -0- -0- -0- -0- 250.0 320.0 320.0 326.0 333.0 339.0 1,638.0 2,310.0 500.0 950.0 2,156.0 500.0 950.0 2,448.0 510.0 969.0 2,392.0 520.0 988.0 2,438.0 530.0 1,007.0 11,744.0 2,560.0 4,864.0 E-27 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2013 Project Name Rincon Ranch Operational Improvements Road Improvement Main Replacements Routine Main Replacements Sahuarita Supply Line Slipliner San Paulo Village Main Replacement Phase I Santa Cruz Wellfield Chemical Feed/Monitoring Facility Santa Rita Ranch/Houghton Road 12" Main SAVSARP Collector Lines, Phase II SCADA Potable Upgrades SCADA Reclaimed Source Meter Replacement South Avra Valley Recovered Transmission Main South Avra Valley Recovered Water Collector Lines Phase I South Avra Valley Recovered Water Collector Lines Phase III Southeast Houghton Area Recharge Project (SHARP) Southern Avra Valley Reservoir and Booster Station System Enhancements: Reclaimed Upgrade Corrosion Test Stations Water Services Water System Acquisitions Wellfield Upgrades Wetlands Outflow Modifications Total $ Year 2 FY 2014 250.0 $ Projected Requirements Year 3 Year 4 FY 2015 FY 2016 -0- $ -0- $ Five Year Total Year 5 FY 2017 -0- $ -0- $ 250.0 11,800.0 6,000.0 5,100.0 4,160.0 4,240.0 31,300.0 300.0 -0-0- 300.0 245.0 -0- 255.0 6,120.0 -0- 260.0 -031.0 265.0 -0499.0 1,380.0 6,365.0 530.0 1,150.0 -0- -0- -0- -0- 1,150.0 480.0 -0- -0- -0- -0- 480.0 1,084.0 -0- -0- -0- -0- 1,084.0 180.0 293.0 325.0 -0- 5,285.0 752.0 325.0 -0- 7,367.0 1,061.0 332.0 -0- 3,263.0 270.0 338.0 -0- 2,694.0 257.0 345.0 117.0 18,789.0 2,633.0 1,665.0 117.0 1,475.0 -0- -0- -0- -0- 1,475.0 29.0 1,497.0 -0- -0- -0- 1,526.0 325.0 250.0 765.0 2,652.0 4,240.0 8,232.0 4,850.0 -0- -0- -0- -0- 4,850.0 250.0 50.0 1,510.0 60.0 1,000.0 -0- 250.0 50.0 1,510.0 60.0 1,000.0 75.0 255.0 51.0 1,540.0 61.0 1,020.0 306.0 260.0 52.0 1,570.0 -01,040.0 -0- 265.0 53.0 1,601.0 -01,060.0 -0- 1,280.0 256.0 7,731.0 181.0 5,120.0 381.0 $ 75,221.0 $ 56,997.0 $ 58,929.0 $ 69,988.0 $ 64,276.0 $ 325,411.0 E-28 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2013 Source of Funds Summary 2005 WIFA Bonds: Series H 2005 WIFA Bonds: Series I 2010 Water Revenue System Obligation Fund 2011 Water Revenue System Obligation Fund 2012 Water Revenue System Obligation Fund Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 FY 2015 FY 2016 Five Year Total Year 5 FY 2017 6,105.0 $ 2,509.0 500.0 -0- $ -0-0- -0- $ -0-0- -0- $ -0-0- -0- $ -0-0- 6,105.0 2,509.0 500.0 4,706.0 -0- -0- -0- -0- 4,706.0 46,445.0 -0- -0- -0- -0- 46,445.0 -014,956.0 39,898.0 17,099.0 34,003.0 24,926.0 41,293.0 28,695.0 31,632.0 32,644.0 146,826.0 118,320.0 $ 75,221.0 $ 56,997.0 $ 58,929.0 $ 69,988.0 $ 64,276.0 $ 325,411.0 $ E-29 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM NON-DEPARTMENTAL ($000) Adopted Year 1 FY 2013 Project Name Technology Improvements Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2014 Projected Requirements Year 3 Year 4 Year 5 FY 2015 FY 2016 FY 2017 Five Year Total $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 $ 1,750.0 $ -0- $ -0- $ -0- $ -0- $ 1,750.0 E-30 IMPACT FEE PROJECTS PLAN The 2007 impact fee ordinances adopted by Mayor and Council require an Impact Fee Projects Plan (IFPP) that lists the projects that are eligible for the use of impact fees. As required, the city’s IFPP was established following a public hearing in March 2007. The ordinance further requires that the IFPP be included in the city’s capital improvement program (CIP) and reviewed annually. This section of the CIP is presented to comply with that requirement. Available Revenue for Projects In most cases, it is the city’s budgeting practice to budget in Year 1 of the CIP only the impact fee revenue collected through December of the previous fiscal year, and only for those projects with potential funding in the following years to complete construction. Potential funding in the following years may come from impact fees, grants, bonds, or other revenues that are reasonably assured to be available. Eligible Projects In March 2007, following a public hearing, the Mayor and Council approved the arterial roadway and regional park projects listed on the following pages. These project listings are the ordinance-required Impact Fee Projects Plan. Projects programmed in this CIP are noted. In August 2007, Mayor and Council adopted the ordinance for impact fees for Tucson Fire, Tucson Police, and Public Facilities. Capacity of $4.4 million for expenditures of Tucson Fire and Tucson Police impact fee revenues is included in Fiscal Year 2013 for the Communications Center Expansion project as part of the Pima County Wireless Integrated Network (PCWIN) project budgeted under Tucson Fire. The revenues reflected are those that have been projected to be available by the end of the fiscal year. Adoption of the Fiscal Year 2013 budget by Mayor and Council following the budget public hearings has made this project eligible for inclusion in the IFPP. The collection of impact fees for residential development started on January 16, 2008. Collection of impact fees for non-residential development started on January 16, 2009; capacity for these revenues are not yet included in this approved CIP or the IFPP. The IFPP does not include projects funded with Tucson Water’s impact fee because they are governed by separate ordinances. E-31 IMPACT FEE PROJECTS PLAN New and Deleted Projects in the FY 2013-2017 CIP ($000) The impact fee ordinance requires that the IFPP be included in the city's CIP and be reviewed annually. The original roads and parks projects in the IFPP were established by public hearing in March 2007. The following table lists five projects in this adopted CIP that are being added to the IFPP. Programming and spending against the allocation is contingent upon the availability of impact fee revenue. Project allocations being added Communications Center Expansion Houghton: Broadway Intersection Improvements Houghton: Irvington to Valencia Menlo Park Parks Strategic Plan Total E-32 $ $ 4,687.0 1,258.7 1,395.6 500.0 250.0 8,091.3 Year to be programmed FY 2013 FY 2013 FY 2013 TBD FY 2013 ROADS IMPACT FEE PROJECTS PLAN Projected Allocations ($000s) District/Project West: Goret/Silverbell Anklam: Player’s Club to Greasewood Irvington and Campbell Intersection Irvington and Park Intersection Ajo and Park Intersection Irvington and 12th Intersection El Camino del Cerro Reconstruction Speedway: Silverbell to Greasewood Silverbell: Ina to Grant Road Irvington and I-19 East Interchange Drexel: I-19 to Midvale (design) East: Camino Seco: Speedway to Wrightstown Speedway: Camino Seco to Houghton Tanque Verde/Dos Hombres Speedway and Swan Intersection Pantano: Golf Links to Research Park Broadway and Wilmot Intersection (design) Grant and Wilmot Intersection Ft. Lowell: Alvernon to Swan (design) Houghton Road: Broadway Intersection Harrison/Wrightstown Curve Central: Broadway: Euclid to Country Club 22nd Street: I-10 to Tucson Boulevard Ft. Lowell and Campbell Intersection Grant Road Corridor Southeast: Mary Ann Cleveland Way Golf Links and Kolb Intersection Harrison Bridget at Pantano Wash Irvington: Kolb to Houghton Valencia: Kolb to Houghton Houghton Road: Irvington to Valencia Houghton: Valencia to Old Spanish Trail Southlands: Wilmot Extension Total CIP Budgeted Allocations ($000s) Status 800.0 500.0 800.0 1,600.0 775.0 1,600.0 2,500.0 2,500.0 3,000.0 1,500.0 800.0 16,375.0 700.0 600.0 800.0 -0-0-02,500.0 -02,500.0 -0-07,100.0 1,196.7 3,000.0 250.0 1,500.0 2,000.0 1,100.0 800.0 1,100.0 1,258.7 500.0 12,705.4 -02,898.0 250.0 -0-0-0-0-01,258.7 500.0 4,906.7 3,000.0 3,000.0 150.0 6,000.0 12,150.0 3,000.0 900.0 -01,800.0 5,700.0 Programmed Programmed 3,500.0 2,000.0 2,000.0 13,000.0 1,000.0 1,395.6 1,000.0 23,895.6 3,500.0 -0-0-0-01,395.6 -04,895.6 Completed 6,000.0 71,126.0 -022,602.3 E-33 Completed Completed Completed Completed Programmed Programmed Completed Programmed Completed Programmed Programmed PARKS IMPACT FEE PROJECTS PLAN Projected Allocations ($000s) District/Project West: Christopher Columbus Park Expansion Cherry Avenue Center Expansion Desert Vista School Park Expansion El Pueblo Center Expansion Juhan Park Expansion Menlo Park Rodeo Grounds Sports Field (design) Sentinel Peak Park Sunnyside School District Partnerships East: Arcadia Park Jesse Owens Park Expansion Pantano River Park Expansion Parks Strategic Plan South Central Community Park Udall Park Expansion Central: Arroyo Chico Urban Pathway Jacobs Park and Center Expansion Mansfield Park and Center Expansion Northside Community Park Ormsby Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park and Centers Expansions Silverlake Park Soccer Field Lighting Sonoran Desert Natural Resources Park Southeast: Clements Senior Center Completion Lincoln Park Expansion Purple Heart Park Expansion Southeast Regional Park Expansion South Central Community Park Southlands: Southlands Master Plan Valencia and Alvernon Community Park Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition Total CIP Budgeted Allocations ($000s) Status 663.5 1,000.0 500.0 1,300.0 646.5 500.0 200.0 200.0 378.0 5,388.0 113.5 12.2 -045.2 46.8 -0-0-0-0217.7 Programmed Programmed 853.7 300.0 300.0 250.0 1,000.0 2,078.0 4,781.7 221.1 -0-0250.0 371.1 -0842.2 Programmed 558.5 200.0 150.0 350.0 100.0 150.0 738.3 100.0 100.0 2,446.8 8.8 -0-0-0100.0 -0272.2 100.0 -0481.0 Programmed 2,500.0 1,056.0 894.0 3,000.0 1,000.0 8,450.0 -0103.5 54.0 -0248.4 405.9 250.0 453.3 349.6 1,289.0 2,341.9 23,408.4 -0453.3 148.1 864.5 1,465.9 3,412.7 E-34 Programmed Programmed Programmed Programmed Completed Programmed Completed Programmed Programmed Programmed Programmed Programmed Programmed PUBLIC SAFETY IMPACT FEE PROJECTS PLAN Projected Allocations ($000s) Project Communications Center Expansion Total 4,687.0 4,687.0 E-35 CIP Budgeted Allocations ($000s) 4,687.0 4,687.0 Status Programmed CAPITAL UNMET NEEDS Summary Estimates for 10 Year Planning (in 000s) ESTIMATED COST Elected and Official Mayor and Council City Clerk $ 114.0 300.0 $ 414.0 $ 13,716.6 85,705.4 41,220.5 9,050.0 82,973.8 133,875.0 $ 366,541.3 $ 7,845.0 1,000.0 837,892.0 $ 846,737.0 $ 500.0 21,375.0 $ 21,875.0 $ 16,919.2 Total $ 16,919.2 Capital Unmet Needs Total $ 1,252,486.5 Total Public Safety/Neighborhood Services Housing and Community Development Parks and Recreation Public Safety - Joint Projects Tucson Convention Center Tucson Fire Tucson Police Total Operations and Development General Services Planning and Development Services Transportation Total Support Services Finance Information Technology Total Non-Departmental City Department's Americans with Disabilities Act (ADA) Self Audit Costs Estimates E-36 Section F Summary CITY OF TUCSON Components of the Total Financial Plan Fiscal Year 2013 Total Adopted Budget $ 1,314,260,620 Operating Budget $ 1,020,960,660 Capital Budget $ 293,299,960 Mayor and Council $ 2,843,180 General Services $ 57,945,500 Transportation $ 126,704,520 City Court $ 715,400 Budget and Internal Audit $ 1,478,420 Housing and Community Development $ 79,146,900 Tucson City Golf $ 6,557,380 Environmental Services $ 3,830,000 City Attorney $ 9,019,500 Human Resources $ 9,945,650 Tucson Convention Center $ 5,557,760 General Services $ 6,346,100 City Clerk $ 3,394,540 Information Technology $ 18,660,810 Tucson Fire $ 87,814,710 Housing and Community Development $ 2,686,400 City Court $ 11,306,630 Parks and Recreation $ 41,881,010 Tucson Police $ 155,102,080 Parks and Recreation $ 12,253,200 City Manager $ 9,684,870 Planning and Development Services $ 7,568,640 Tucson Water $ 152,279,710 Environmental Services $ 46,922,160 EOP and IPR* $ 782,510 Non-Departmental $ 94,944,190 Procurement $ 3,357,450 p Public Defender $ 3,086,390 Pension Services $ 68,177,960 Finance $ 16,798,190 Transportation $ 180,768,260 Tucson Convention Center $ 1,000,000 Tucson Fire $ 8,729,600 Tucson Water $ 75,221,000 Non-Departmental $ 1,750,000 *Equal Opportunity Programs and Independent Police Review F-1 REVENUES FISCAL YEAR 2013 ADOPTED Business Privilege Tax, 14% Other Local Taxes, 3% Secondary Property Tax , 2% State-Shared Taxes, 12% Primary Property Tax, 1% Pension Trust, 5% Use of Money & Property, <1% Charges for Current Services, 5% Interdepartmental Charges, 5% Use of Fund Balance, 3% Use of Bond Proceeds, 7% Other Agencies, 9% Fines and Forfeitures, 1% Other Grants/Contributions, 1% Miscellaneous Revenues, <1% Federal Grants, 14% Enterprise Funds, 17% Licenses and Permits, 2% Annual Budget Percent of Total Total Funds Available Primary Property Tax Secondary Property Tax Business Privilege Tax Other Local Taxes State-Shared Taxes Use of Money & Property Charges for Current Services Use of Fund Balance Other Agencies Miscellaneous Revenues Enterprise Funds Licenses and Permits Federal Grants Other Grants/Contributions Fines and Forfeitures Use of Bond Proceeds Interdepartmental Charges Pension Trust Total Funds Available $ 13,670,900 28,754,300 178,400,000 45,043,500 155,058,090 2,738,120 63,776,800 32,858,450 114,197,360 5,976,340 229,618,210 21,080,620 178,986,830 9,949,490 15,046,940 97,115,600 62,705,070 59,284,000 1% 2% 14% 3% 12% < 1% 5% 3% 9% < 1% 17% 2% 14% 1% 1% 7% 5% 5% $ 1,314,260,620 100% F-2 EXPENDITURES FISCAL YEAR 2013 ADOPTED Operations and Development 50% Support Services 4% Non-Departmental 7% Pension Services 6% Elected and Official 2% Public Safety/Neighborhood Services 31% Annual Budget Total Funds Available Elected and Official Public Safety/Neighborhood Services Operations and Development Support Services Non-Departmental Pension Services Total Funds Available $ Percent of Total 24,942,090 416,619,970 657,585,890 50,240,520 96,694,190 68,177,960 2% 31% 50% 4% 7% 6% $ 1,314,260,620 100% F-3 SUMMARY of PROJECTED FUND BALANCE as of JUNE 30, 2013 GENERAL FUND Projected Fund Balance, June 30, 2012 Restricted, Committed and Assigned Fund Balance Projected Unassigned Fund Balance, June 30, 2012 SPECIAL REVENUE ENTERPRISE FUNDS FUNDS $ 66,146,810 $ 96,229,100 $ 768,429,460 $ 49,629,330 96,229,100 780,324,620 DEBT SERVICE FUNDS 2,001,980 2,001,980 16,517,480 -0- (11,895,160) -0- Revenues: Taxes State-Shared Taxes Licenses and Permits Fines and Forfeitures Charges for Services Other Agencies Federal Grants and Contributions Miscellaneous State and Local Grants Non-Grant Contributions Use of Money and Property Use of Long-Term Financing Proceeds Interdepartmental Charges Additions to Pension Trust Fund Miscellaneous Revenues 236,062,750 114,000,000 21,080,620 14,051,500 41,232,030 2,491,260 -0-02,323,070 715,310 9,416,000 -0-0799,470 -033,696,950 -0990,000 22,136,060 111,706,100 172,115,890 -06,294,000 950,580 10,163,000 -0-0438,000 -0-0-0-0229,618,210 -06,870,940 945,000 -0941,330 64,095,000 -0-02,225,240 28,754,300 7,361,140 -05,440 408,710 -0-0-0-05,800 12,265,000 -0-0-0- Total Revenues 442,172,010 358,490,580 304,695,720 48,800,390 1,600,000 45,666,480 -0- -0- Expenditures/Expenses: Personnel Costs Services Supplies Capital Equipment Capital Projects Debt Service Contracted Labor Retiree Pension Payments 291,200,690 70,843,840 16,223,940 3,364,360 112,600 21,830,330 -0-0- 37,970,670 107,903,820 21,878,610 24,091,680 185,038,200 1,603,450 47,333,050 -0- 59,966,750 86,005,490 16,709,110 6,792,210 78,421,000 51,411,160 -0-0- -0-0-0-0-046,335,890 -0-0- Total Expenditures/Expenses: 403,575,760 425,819,480 299,305,720 46,335,890 43,833,580 -0- 1,600,000 1,832,900 (3,637,330) (21,662,420) 3,790,000 631,600 Projected Fund Balance, June 30, 2013 Restricted, Committed and Assigned Fund Balance 62,509,480 45,992,000 74,566,680 74,566,680 772,219,460 616,748,138 2,633,580 2,633,580 Projected Unassigned Fund Balance, June 30, 2013 $ 16,517,480 $ Operating Transfers In Operating Transfers Out Excess of Revenues and Other Financing Sources over (under) Expenditures F-4 -0- $ 155,471,322 $ -0- SUMMARY of PROJECTED FUND BALANCE as of JUNE 30, 2013 INTERNAL SERVICE FUNDS CAPITAL PROJECTS FIDUCIARY FUNDS FUND TOTAL Projected Fund Balance, June 30, 2012 Restricted, Committed and Assigned Fund Balance $ (10,585,910) $ 25,450,700 Projected Unassigned Fund Balance, June 30, 2012 (36,036,610) -0- -0- (31,414,290) Revenues: Taxes State-Shared Taxes Licenses and Permits Fines and Forfeitures Charges for Services Other Agencies Federal Grants and Contributions Miscellaneous State and Local Grants Non-Grant Contributions Use of Money and Property Use of Long-Term Financing Proceeds Interdepartmental Charges Additions to Pension Trust Fund Miscellaneous Revenues 1,051,650 -0-0-0-0-0-0-0387,420 116,400 -062,705,070 -02,513,630 -0-0-0-0-0-0-0-0-08,700 1,176,600 -0-0-0- -0-0-0-0-0-0-0-0-0-0-0-059,284,000 -0- 265,868,700 155,058,090 21,080,620 15,046,940 293,395,010 114,197,360 178,986,830 945,000 9,004,490 2,738,120 97,115,600 62,705,070 59,284,000 5,976,340 Total Revenues 66,774,170 1,185,300 59,284,000 1,281,402,170 -0- -0- -0- 47,266,480 Expenditures/Expenses: Personnel Costs Services Supplies Capital Equipment Capital Projects Debt Service Contracted Labor Retiree Pension Payments 17,539,680 32,436,060 17,301,250 690,620 -01,892,900 -0-0- -0-0-0-01,185,300 -0-0-0- 475,490 6,675,220 27,250 -0-0-0-061,000,000 407,153,280 303,864,430 72,140,160 34,938,870 264,757,100 123,073,730 47,333,050 61,000,000 Total Expenditures/Expenses: 69,860,510 1,185,300 68,177,960 1,314,260,620 -0- -0- -0- 47,266,480 (3,086,340) -0- (8,893,960) (32,858,450) Projected Fund Balance, June 30, 2013 Restricted, Committed and Assigned Fund Balance (13,672,250) 41,497,000 -0-0- 566,952,480 566,952,480 1,465,209,430 1,348,389,880 Projected Unassigned Fund Balance, June 30, 2013 $ (55,169,250) $ Operating Transfers In Operating Transfers Out Excess of Revenues and Other Financing Sources over (under) Expenditures F-5 -0- $ 575,846,440 $ 1,498,067,880 -0575,846,440 1,529,482,170 -0- $ -0- $ 116,819,550 FOUR-YEAR CITY STAFFING COMPARISON Adopted FY 2010 Adopted FY 2011 Adopted FY 2012 Mayor and Council 51.50 51.50 43.00 43.00 City Manager 44.00 31.00 28.00 32.00 City Attorney 106.00 101.50 99.00 97.00 46.00 30.50 37.50 37.50 247.50 214.50 207.50 209.50 142.80 138.80 134.00 130.00 11.00 10.00 9.00 8.00 Housing and Community Development 207.75 202.25 201.25 189.25 Parks and Recreation 648.50 585.75 500.00 500.00 Public Defender 36.00 36.00 35.00 35.00 Tucson City Golf 154.75 145.25 63.75 68.00 51.00 50.00 47.00 43.50 736.00 724.50 671.00 753.00 Tucson Police 1,495.50 1,470.50 1,290.00 1,316.00 Sub-Total 3,483.30 3,363.05 2,951.00 3,042.75 248.00 241.00 241.00 237.00 342.00 339.00 327.00 245.00 88.00 88.00 84.00 82.00 Transportation 305.00 297.00 274.75 267.00 Tucson Water 568.00 556.00 556.00 549.00 Sub-Total 1,551.00 1,521.00 1,482.75 1,380.00 16.00 14.00 14.00 14.00 114.00 107.00 111.00 111.00 31.00 29.00 27.00 27.00 130.66 122.50 110.50 112.50 51.00 44.00 36.50 37.00 342.66 316.50 299.00 301.50 DEPARTMENTS Adopted FY 2013 Elected and Official City Clerk Sub-Total Public Safety/Neighborhood Services City Court Equal Opportunity Programs and Independent Police Review Tucson Convention Center Tucson Fire 1 Operations and Development Environmental Services General Services 1, 2 Planning and Development Services Support Services Budget and Internal Audit Finance Human Resources Information Technology Procurement Sub-Total F-6 FOUR-YEAR CITY STAFFING COMPARISON DEPARTMENTS Adopted FY 2010 Adopted FY 2011 Adopted FY 2012 4.00 4.00 4.00 4.00 5,628.46 5,419.05 4,944.25 4,937.75 Pension Services Total Adopted FY 2013 1 Communications Center 911 staff was transferred from General Services to Tucson Fire during Fiscal Year 2012. 2 ParkWise staff was transferred to General Services during Fiscal Year 2011 and is reflected there in all four years. F-7 FULL-TIME EQUIVALENT POSITIONS PERMANENT and NON-PERMANENT FISCAL YEAR 2013 Permanent NonPermanent Total 43.00 32.00 97.00 27.00 199.00 -0-0-010.50 10.50 43.00 32.00 97.00 37.50 209.50 Public Safety/Neighborhood Services City Court Equal Opportunity Programs and Independent Police Review Housing and Community Development Parks and Recreation Public Defender Tucson City Golf Tucson Convention Center Tucson Fire Tucson Police Program Total 130.00 8.00 189.25 324.50 35.00 25.25 24.00 753.00 1,316.00 2,805.00 -0-0-0175.50 -042.75 19.50 -0-0237.75 130.00 8.00 189.25 500.00 35.00 68.00 43.50 753.00 1,316.00 3,042.75 Operations and Development Environmental Services General Services Planning and Development Services Transportation Tucson Water Program Total 237.00 244.00 82.00 267.00 547.00 1,377.00 -01.00 -0-02.00 3.00 237.00 245.00 82.00 267.00 549.00 1,380.00 14.00 111.00 27.00 112.50 37.00 301.50 -0-0-0-0-0-0- 14.00 111.00 27.00 112.50 37.00 301.50 4.00 -0- 4.00 4,686.50 251.25 4,937.75 Department Elected and Official Mayor and Council City Manager City Attorney City Clerk Program Total Support Services Budget and Internal Audit Finance Human Resources Information Technology Procurement Program Total Pension Services Total F-8 NUMBER OF CITY EMPLOYEES PER 1,000 POPULATION Other* 11.0 11.1 1.9 1.9 Commissioned Public Safety Personnel** 11.2 10.8 11.1 11.1 1.8 1.8 Enterprise Positions*** 10.8 10.3 1.8 1.8 1.9 9.6 9.6 1.7 1.7 3.1 3.1 4.8 4.8 2012 2013 1.8 2.9 2.9 3.0 3.1 3.3 3.3 3.4 3.3 6.2 2004 6.3 2005 6.4 2006 5.9 2007 6.0 6.0 2008 2009 * In Fiscal Year 2007, Library staff was transferred to Pima County. ** Fire and Police personnel. *** Includes Environmental Services, Tucson City Golf, and Tucson Water. F-9 5.5 2010 5.2 2011 Section G Glossary GLOSSARY of TERMS Term Definition ACCOUNTABILITY The state of being obliged to explain actions to justify what was done. Accountability requires justification for the raising of public funds and the purposes for which they are used. ACTIVITY A group of related functions performed by one or more organizational units for the purpose of satisfying a need for which the city is responsible. ALLOCATION Assigning one or more items of cost or revenue to one or more segments of an organization according to benefits received, responsibilities, or other logical measures of use. ANALYSIS A process that separates the whole into its parts to determine their nature, proportion, function, and relationship. ANNUALIZED COSTS Operating costs incurred at annual rates for a portion of the prior fiscal year that must be incurred at similar rates for the entire 12 months of the succeeding fiscal year. APPROPRIATION An authorization granted by the Mayor and Council to make expenditures and to incur obligations for purposes specified in the appropriation resolution. ASSESSED VALUATION A valuation set upon real estate or other property by the county assessor and the state as a basis for levying taxes. BOND A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date), together with periodic interest at a specific rate. BOND FUNDS Funds used for the purchase or construction of major capital facilities, which are not financed by other funds. The use of bond funds is limited to ensure that bond proceeds are spent only in the amounts and for the purposes authorized. BOND PROCEEDS Funds derived from the sale of bonds for the purpose of constructing major capital facilities. BONDS - GENERAL OBLIGATION Limited tax bonds that are secured by the city's secondary property tax. BUDGET A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period and the proposed means of financing them. G-1 GLOSSARY of TERMS Term Definition CAPITAL BUDGET A financial plan of proposed capital expenditures and the means of financing them. CAPITAL CARRYFORWARD Capital funds unspent and brought forward from prior years. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificate of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). CAPITAL IMPROVEMENT PROGRAM (CIP) A plan separate from the annual budget that identifies: (1) all capital improvements which are proposed to be undertaken during a five fiscal year period, (2) the cost estimate for each improvement, (3) the method of financing each improvement, and (4) the planned implementation schedule for each project. CAPITAL PROJECT Any project having assets of significant value and a useful life of six years or more. Capital projects include the purchase of land, design, engineering, and construction of buildings and infrastructure items such as streets, bridges, drainage, street lighting, water system, etc. Capital improvements are permanent attachments intended to remain on the land. Capital projects may include the acquisition of heavy equipment and machinery or specialized vehicles using capital funding sources. CARRYFORWARD CAPITAL IMPROVEMENT PROJECT Any capital project that has been previously approved by the Mayor and Council, but for various reasons has not been implemented on schedule. Under state law and Generally Accepted Accounting Principles, only those costs relating to work actually done on or before the last day of the fiscal year can be reflected on the financial statements of that fiscal year. To avoid having to charge the project costs estimated to be incurred in a subsequent fiscal year as an unbudgeted item for that year and, therefore, violate state budget law, such a project and the associated projected costs are included in the subsequent fiscal year's budget. CERTIFICATES of PARTICIPATION (COPs) A debt financing tool which is used to enable the city to purchase large equipment and improve or construct city facilities. Interest is paid and principal repaid through annual payments made from funds appropriated each fiscal year by the Mayor and Council. G-2 GLOSSARY of TERMS Term Definition COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Financial report that contains, at a minimum, three sections: (1) introductory, (2) financial, and (3) statistical, and whose financial section provides information on each individual fund and component unit. CUSTOMER The recipient of a product or service provided by the city. Internal customers are city departments, employees, or officials who receive products or services provided by other city departments. External customers are citizens, neighborhoods, community organizations, businesses, or other public entities who receive products or services provided by a city department. DEBT SERVICE The amount required to retire the principal and pay the interest on outstanding debt. ENCUMBRANCES Obligations in the form of purchase orders, contracts, or other commitments that are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. ENTERPRISE FUND An accounting entity established to account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly selfsupporting. EQUIPMENT An item of machinery or furniture having a unit cost of more than $5,000 and an estimated useful life of more than one year. Heavy equipment and machinery that are capital improvements are included in the capital budget and are not considered equipment items in the operating budget. EXPENDITURE Any authorization made for the payment or disbursing of funds during the fiscal year. FEDERAL ECONOMIC STIMULUS Federal grant funding provided through the 2009 American Recovery and Reinvestment Act in order to create jobs and stimulate the local economy. FIDUCIARY FUNDS Funds used to report assets held in a trustee capacity and therefore cannot be used to support the city’s programs. The Tucson Supplemental Retirement System fund is a fiduciary fund. FISCAL YEAR (FY) A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. Fiscal Year 2013 refers to the period July 1, 2012 through June 30, 2013. G-3 GLOSSARY of TERMS Term Definition FULL-TIME EQUIVALENT POSITION (FTE) A full-time position, or part-time position converted to a decimal equivalent of a full-time position, based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND An independent fiscal and accounting entity with a selfbalancing set of accounts recording cash and/or other resources, together with all related liabilities, for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations. FUND BALANCE The difference between assets and liabilities reported in a governmental fund. GENERAL FUND A fund used to account for all general transactions of the city that do not require a special type of fund. HOME RULE Home Rule is an alternative to the State set expenditure limitation. A home rule prescribes the method the city will use to calculate its own expenditure limitation each year. Voter approval of a home rule must occur prior to the first fiscal year in which it applies. Home rules apply for four succeeding fiscal years, after which the constitutional expenditure limitation becomes effective, unless a new home rule is adopted. IN LIEU of TAXES Enterprise funds most often are not subject to property taxes because of their governmental character. In lieu of tax payments compensate the general government for public services received. In some cases, these payments are calculated to be reasonably equivalent in value to the services provided. In other cases, there is no clear link between the amounts paid and the value of services received. INTER ACTIVITY TRANSFERS Transactions between city organizations or funds that would be treated as revenues or expenditures if they involved parties external to the city. Transactions may be charged against other organizations or funds. INTERNAL SERVICE FUNDS Funds used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government on a cost-reimbursement basis. The goal of an internal service fund is to measure the full cost of providing goods or services for the purpose of fully recovering that cost through fees or charges. The Risk Management Fund is such a fund; departments are assessed charges to fund the city’s self-insurance expenses. G-4 GLOSSARY of TERMS Term Definition NON-RECURRING REVENUE Proceeds of general obligation bonds, revenue bonds, and other restricted revenue. OPERATING BUDGET A financial plan which applies to all proposed expenditures other than for capital improvements. OPERATING FUNDS Resources derived from recurring revenue sources used to finance operating expenditures and pay-as-you-go capital expenditures. ORGANIZATION The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the city is responsible. OTHER COSTS This classification of costs includes Sun Tran expenditures, contributions to outside agencies, specific federal fund expenditures, and miscellaneous expenditures. OUTSIDE AGENCIES Non-profit organizations whose activities support the Mayor and Council’s priorities. pCARD A charge card that allows goods ands services to be procured without using a traditional procurement process. A pCard is also known as a procurement card. PRIMARY PROPERTY TAXES All ad valorem taxes, except the secondary property taxes, which can be used for any lawful purpose. PROGRAMS Desired output-oriented accomplishments which can be measured and achieved within a given timeframe. Achievement of the programs advance the activity and organization toward fulfillment of a corresponding need. PROJECTS Unique assignments having a finite time span and a deliverable; normally associated with capital improvements such as roadways, neighborhood facilities, etc. RECURRING REVENUES Revenue sources available on a continuing basis to support operating and capital budgetary needs. RESTRICTED REVENUES Revenues which are legally restricted for a specific purpose by the federal, state, or local governments. REVENUES Income from taxes and other sources during the fiscal year. SALARIES and BENEFITS The costs of compensating employees of the City of Tucson, including salaries and employee benefit costs, such as health, dental, and life insurance, city contributions for retirement, social security, and workers’ compensation insurance. G-5 GLOSSARY of TERMS Term Definition SECONDARY PROPERTY TAXES Ad valorem taxes or special property assessments used to pay the principal, interest, and redemption charges on any bonded indebtedness or other lawful long-term obligation issued or incurred for a specific purpose by a municipality, county, or taxing district; and assessments levied by or for assessment districts and for limited purpose districts other than school districts and community colleges pursuant to an election to temporarily exceed (up to one year) budget, expenditure, or tax limitations. SECONDARY TAX RATE The rate per one hundred dollars of assessed value employed in the levy of secondary property taxes. The assessed value derived from the current full cash value (market value) is the basis for computing taxes for budget overrides, bonds, and for sanitary, fire, and other special districts. SERVICES Costs which involve the performance of a specific service by an outside organization or other city organization. Examples of services include consultants, utilities, and vehicle maintenance. SPECIAL ASSESSMENTS Compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. STREET and HIGHWAY BONDS Revenue bonds which are secured by the city's Highway User Revenues and used for the construction of street, highway, and related capital projects. SUPPLIES Expendable items used by operating departments. Examples include office supplies, repair and replacement parts for equipment, books, and gasoline. TAX LEVY The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. TAX RATE The amount of tax levied for each one hundred dollars of assessed valuation. G-6 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions ADA ALS AMP ARRA ARS ATJ AZA Americans with Disabilities Act Advanced Life Support Asset Management Project American Recovery and Reinvestment Act Arizona Revised Statutes Alternative to Jail Association of Zoos and Aquariums BABs BCC Build America Bonds Boards, Committees and Commissions CAD CAFR CAP CAVSARP CCTF CDBG CIP CNA COLA COPs COPS CREBs CWAC Computer Aided Dispatch Comprehensive Annual Financial Report Central Arizona Project Central Avra Valley Storage and Recovery Project Community Conservation Task Force Community Development Block Grant Capital Improvement Program Counter Narcotics Alliance Cost of Living Adjustment Certificates of Participation Community Oriented Policing Services Clean Renewable Energy Bonds Citizens’ Water Advisory Committee DATJ DNA DUI Day Alternative to Jail Deoxyribonucleic acid Driving Under the Influence EATJ EEC EMP EMS EPCR ES Evening Alternative to Jail Economic Estimates Commission Environmental Management Program Emergency Medical Service Electronic Patient Care Reporting Environmental Services FARE FMT FTE FY Fines/Fees and Restitution Enforcement Program Financial Monitoring Team Full-Time Equivalent Fiscal Year GAAP GASB GDP GFOA GIS Generally Accepted Accounting Principles Governmental Accounting Standards Board Gross Domestic Product Government Finance Officers Association Geographic Information Systems G-7 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions HCD HCV HELP HHW HOPE VI HUD HURF HVAC Housing and Community Development Housing Choice Voucher Highway Expansion Loan Program Household Hazardous Waste Housing Opportunities for People Everywhere Housing and Urban Development Highway User Revenue Fund Heating, Ventilation, and Air Conditioning IFPP IGA IT Impact Fee Projects Plan Intergovernmental Agreement Information Technology JCEF JFS Judicial Collection Enhancement Fund Juvenile Fire Stopper LTAF Local Transportation Assistance Fund MTCVB Metropolitan Tucson Convention and Visitors Bureau NFPA National Fire Protection Association OCSD OEOP O&M Office of Conservation and Sustainable Development Office of Equal Opportunity Programs Operating and Maintenance PADs PASER PAG PCI PCWIN PHA PM PSPRS Planned Area Developments Pavement Surface Evaluation and Rating System Pima Association of Governments Pavement Condition Index Pima County Wireless Integrated Network Public Housing Asset Project Management Public Safety Personnel Retirement System QECBs Qualified Energy Conservation Bonds RICO RTA Racketeer Influenced and Corrupt Organizations Act Regional Transportation Authority SAFER SAVSARP SCADA SC SEMAP SHARP Staffing for Adequate Fire and Emergency Response Southern Avra Valley Storage and Recovery Project Supervisory Control and Data Acquisition Security Certified Section 8 Management Assessment Program Southeast Houghton Area Recharge Project G-8 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions TARP TCC TCG TIGER TOPSC TREO TSRS Tucson Airport Remediation Project Tucson Convention Center Tucson City Golf Transportation Investment Generating Economic Recovery Thomas O. Price Service Center Tucson Regional Economic Opportunities Tucson Supplemental Retirement System VATJ VOIP Video Alternative to Jail Voice Over Internet Protocol WAN WIFA WSI Wide Area Communications Network Water Infrastructure Finance Authority Water Safety Instruction G-9