City of Tucson, Arizona Adopted Budget Fiscal Year 2012 City of Tucson, Arizona Adopted Budget Fiscal Year 2012 Effective July 1, 2011 Mayor and Council HONORABLE ROBERT E. WALKUP Mayor REGINA ROMERO Ward One SHIRLEY SCOTT Ward Four PAUL CUNNINGHAM Ward Two RICHARD FIMBRES Ward Five STEVE KOZACHIK Ward Six City Administration MIKE LETCHER City Manager RICHARD MIRANDA Deputy City Manager SEAN McBRIDE Assistant City Manager KELLY GOTTSCHALK Assistant City Manager/ Chief Financial Officer KARIN UHLICH Ward Three DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Tucson, Arizona for its annual budget for the fiscal year beginning July 1, 2010. To receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for one year. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE of CONTENTS City of Tucson Organization Chart Fiscal Year 2012....................................................................................... City of Tucson Officials and Directors ............................................................................................................... Budget Calendar for Fiscal Year 2012 ................................................................................................................. Community Profile ................................................................................................................................................. How to Use This Budget ....................................................................................................................................... i ii iii iv x SECTION A CITY MANAGER'S MESSAGE City Manager’s Message ......................................................................................................................................... Budget Overview .................................................................................................................................................... A-1 A-13 SECTION B DEPARTMENT BUDGETS Summary of Expenditures by Department ........................................................................................................ Mayor and Council ................................................................................................................................................. Budget and Internal Audit ..................................................................................................................................... City Attorney ........................................................................................................................................................... City Clerk ................................................................................................................................................................. City Court ................................................................................................................................................................. City Manager ............................................................................................................................................................ Environmental Services ......................................................................................................................................... Equal Opportunity Programs and Independent Police Review...................................................................... Finance...................................................................................................................................................................... General Services ...................................................................................................................................................... Housing and Community Development ............................................................................................................. Human Resources ................................................................................................................................................... Information Technology ....................................................................................................................................... Parks and Recreation .............................................................................................................................................. ParkWise ................................................................................................................................................................... B-1 B-3 B-11 B-17 B-25 B-33 B-43 B-51 B-61 B-65 B-73 B-83 B-99 B-107 B-117 B-131 TABLE of CONTENTS SECTION B DEPARTMENT BUDGETS (Continued) Planning and Development Services ................................................................................................................... Procurement ............................................................................................................................................................ Public Defender ...................................................................................................................................................... Transportation ......................................................................................................................................................... Tucson City Golf .................................................................................................................................................... Tucson Convention Center ................................................................................................................................... Tucson Fire .............................................................................................................................................................. Tucson Police .......................................................................................................................................................... Tucson Water .......................................................................................................................................................... Non-Departmental ................................................................................................................................................. Pension Services ...................................................................................................................................................... B-139 B-147 B-155 B-159 B-171 B-177 B-185 B-195 B-207 B-217 B-221 SECTION C CAPITAL IMPROVEMENT PROGRAM Overview of the Five-Year Capital Improvement Program ............................................................................ Summary Tables ...................................................................................................................................................... Table I, Summary by Department............................................................................................................... Table II, Summary by Funding Source ...................................................................................................... Table III, Summary of CIP Impact on the Operating Budget ............................................................... Table IV, Projects with Pima County Funding ......................................................................................... Department Programs ........................................................................................................................................... Impact Fee Projects Plan ....................................................................................................................................... Unmet Capital Needs ............................................................................................................................................. C-1 C-8 C-9 C-10 C-12 C-13 C-14 C-34 C-38 TABLE of CONTENTS SECTION D FUNDING SOURCES General Fund ........................................................................................................................................................... Special Revenue Funds .......................................................................................................................................... Enterprise Funds .................................................................................................................................................... Debt Service Funds ................................................................................................................................................ Capital Projects Funds ........................................................................................................................................... Internal Service Funds ........................................................................................................................................... Fiduciary Funds ....................................................................................................................................................... D-1 D-11 D-20 D-24 D-27 D-29 D-31 SECTION E SUMMARY INFORMATION Components of the Total Financial Plan Fiscal Year 2012 ............................................................................. Revenues ................................................................................................................................................................. Expenditures ............................................................................................................................................................ Summary of Projected Fund Balance .................................................................................................................. Four-Year City Staffing Comparison................................................................................................................... Number of City Employees Per 1,000 Population............................................................................................ E-1 E-2 E-3 E-4 E-6 E-8 SECTION F POLICIES and LEGAL REQUIREMENTS Financial Policies and Practices ............................................................................................................................ Debt Management Policy ...................................................................................................................................... Legal Requirements Imposed by the State ......................................................................................................... Legal Requirements Imposed by the City Charter ............................................................................................ Statement Required by Arizona Revised Statutes 42-17102 ............................................................................ Budget Adoption Resolution No. 21732 ............................................................................................................ F-1 F-5 F-9 F-11 F-13 F-14 TABLE of CONTENTS SECTION G GLOSSARY Glossary of Terms .................................................................................................................................................. Acronyms and Initialisms ...................................................................................................................................... G-1 G-7 CITY OF TUCSON ORGANIZATION CHART FISCAL YEAR 2012 Citizens Mayor and Council City Manager City Clerk Deputy City Manager Neighborhood Services Assistant City Manager Communication Environmental Services Equal Opportunity Programs and Independent Police Review Fire Assistant City Manager/ Chief Financial Officer Operations and Development City Court Conservation and Sustainable Development City Attorney Support Services Mayor and Council and City Manager Relations Budget and Internal Audit Regional Collaboration Debt Management Strategic Planning Downtown Development Financial Management Economic/Annexation Development Finance General Services/ParkWise Police Public Defender Rio Nuevo Liaison Transportation Tucson Water Human Resources Housing and Community Development Information Technology Intergovernmental Relations Long-Range Financial Planning Parks and Recreation/Golf/ Tucson Convention Center Procurement Planning and Development Services Real Estate Zoning Examiner i City of Tucson OFFICIALS and DIRECTORS OFFICIALS SUPPORT SERVICES City Manager, Mike Letcher Budget and Internal Audit, Marie Nemerguth Deputy City Manager, Richard Miranda Finance, Kelly Gottschalk Assistant City Manager, Sean McBride Human Resources, Cindy Bezaury Assistant City Manager/Chief Financial Officer, Kelly Gottschalk Information Technology, Kelly Gottschalk Procurement, Mark Neihart City Attorney, Mike Rankin City Clerk, Roger Randolph NEIGHBORHOOD SERVICES City Court, Antonio Riojas Environmental Services, Andrew Quigley Equal Opportunity Programs and Independent Police Review, Liana Perez Public Defender, Mary Trejo, Interim Transportation, James W. Glock Tucson Fire, James Critchley, Jr., Interim Tucson Police, Roberto Villaseñor Tucson Water, Andrew Quigley, Interim OPERATIONS and DEVELOPMENT General Services, Ronald Lewis Housing and Community Development, Albert Elias Parks and Recreation, Fred H. Gray, Jr. ParkWise, Ronald Lewis Planning and Development Services, Ernest A. Duarte Tucson City Golf, Fred H. Gray, Jr. Tucson Convention Center, Fred H. Gray, Jr. ii BUDGET CALENDAR FISCAL YEAR 2012 Sequence of events in the budget-setting process. November - December 2010 Collaborative discussion by management and labor council representatives regarding details and impacts of potential cost savings and revenues options. January 4, 2011 Mayor and Council adoption of comprehensive financial policies. January 19, 2011 Submittal of Fiscal Year 2012 Budget Options Balancing System (BOBS) to Mayor and Council and update on Fiscal Year 2011 revenues. January 25, 2011 Study Session to discuss preliminary revenue estimates and budget balancing strategies using the 5-year financial model. Review of potential layoff plans. January – February 2011 Departmental development of Capital Improvement Program requests. February 1, 2011 Study Session discussion of proposed expenditure reductions. February 8, 2011 Study Session discussion of staff responses to budget questions. February 15, 2011 Study Session discussion of proposed revenue enhancements and expenditure reductions with direction to staff. March 8, 2011 Study Session discussion of budget. April 26, 2011 Submission of the City Manager’s Recommended Fiscal Year 2012 Budget, including the Five-Year Capital Improvement Program, to Mayor and Council and preliminary discussion. May 3, 2011 Study Session discussion of Recommended Fiscal Year 2012 Budget. Public hearing on the Recommended Fiscal Year 2012 Budget. May 10, 2011 Study Session discussion of Recommended Fiscal Year 2012 Budget. Adoption of a Tentative Budget for Fiscal Year 2012. May 24, 2011 Truth in Taxation public hearing on primary property tax levy. Public hearing on the Fiscal Year 2012 budget as tentatively adopted. Special Mayor and Council meeting for the purpose of final budget adoption. May - July, 2011 Study Session discussions of Fiscal Year 2012 Strategic Work Plan projects. June 7, 2011 Adoption of Fiscal Year 2012 property tax levies. August 9, 2011 Scheduled Mayor and Council approval of Fiscal Years 2012 and 2013 Strategic Work Plan. iii COMMUNITY PROFILE COMBINING A RICH HISTORY WITH A BRIGHT FUTURE Permanent settlements were built in Tucson nearly 2,000 years ago by people of the Hohokam culture. A Long History of Many Cultures The Hohokam culture thrived in this region until it suddenly declined during the fourteenth century. Native American cultures believed to be descendants of the Hohokam were joined by new arrivals from Spain, Mexico, and the eastern United States. Mission San Xavier del Bac, the “White Dove of the Desert,” was founded by the Franciscan Order in the late 1600s and continues to serve the Tohono O’odham Native American community. The mission has been restored; the interior frescoes were cleaned and painted by European artists, who trained local Tohono O’odham tribal members in the craft. More than 300 years after Tucson’s founding as a mission site, the “Old Pueblo” continues to grow and celebrate its diverse cultural influences. An Interesting Place to Live Located in the Sonoran Desert, Tucson is surrounded by mountain ranges and lush desert valleys. Tucsonans enjoy about 350 days of sunshine each year and an average daytime temperature of 83 degrees. Leisure activities are abundant. The Tucson area has more than 27,000 acres of park lands and 732 miles of designated bikeways. In 2010, Bicycling Magazine ranked Tucson as the 9th most bike-friendly city in America. In the nearby mountains and deserts, there are many places to camp, hike, and fish; the southern Arizona region is ranked one of the five best areas in the United States for bird watching. Golfing is available year-round on over 40 public and private golf courses. In the winter, skiing is only a one-hour drive from Tucson. The Tucson metropolitan region is increasingly becoming a favorite destination for sports-related competitions. Since 2007, it has annually hosted the Professional Golf Association’s (PGA) Accenture Match Play Championship which features the top 64 golfers in the world. Tucson Padres, the Triple-A affiliate of the San Diego Padres, offers a full season of minor league baseball. The University of Arizona Wildcats’ intercollegiate athletic events provide an exciting array of Pacific-12 division competition. In 2011, the program received a Top 20 standing in the Directors Cup. Since 2008, Arizona men’s football has returned to bowl game prominence. The men’s basketball team has been one of the country’s most successful programs since 1983, and most recently finished in the Elite Eight at the 2011 National Collegiate Athletic Association (NCAA) tournament. The men’s and women’s swim teams won the NCAA Swimming and Diving championships. The women’s softball team has won eight NCAA championships including the 2006 and 2007 titles. Tucson provides opportunities to stimulate the mind as well as the body. The University of Arizona offers undergraduate, graduate, and doctoral degree programs and has an extension program open to the public. Its Eller College of Management has been ranked in the top ten of Princeton Review’s list of best entrepreneurial graduate programs. The University is rich in history. It was established in 1885 as the first university in the Arizona Territory and is the state’s only land grant institution. It has 329 fields of study with 19 colleges and 18 schools on 3 campuses. iv COMMUNITY PROFILE COMBINING A RICH HISTORY WITH A BRIGHT FUTURE Pima Community College (PCC) offers 195 transfer and occupational programs across six campuses and four learning centers. The college also customizes workforce training for regional employers, with training for approximately 5,600 employees annually. For many of its 40 plus years PCC has ranked among the ten largest multi-campus community colleges in the nation. There are over 215 arts groups and over 35 art galleries in Tucson. Tucson’s downtown arts district hosts over 800 arts and cultural events annually, with many other events and fairs available throughout Tucson. Many museums and other attractions are located in the Tucson area, including the Tucson Museum of Art, the Arizona Historical Society Museum, the Arizona State Museum, the Center for Creative Photography, the Tucson Children’s Museum, the Fort Lowell Museum, the Pima Air and Space Museum, the Tucson Botanical Gardens, the Reid Park Zoo, the Flandrau Planetarium, the Kitt Peak National Observatory, the Mission San Xavier del Bac, and the Arizona-Sonora Desert Museum (rated as one of America’s top ten zoos by Parade Magazine). We Mean Business Tucson’s business environment is as agreeable and diverse as its natural climate. Tucson is the base of major military installations as well as prominent corporations in high tech and aerospace industries and major medical and research facilities. Tucson is recognized as one of the megatrend cities for the 21st century with its emerging presence as a center for optics, astronomy, and health services. The University of Arizona is ranked among the top 20 public research universities nationwide and is an integral part of our local business with an impact of $2.1 billion in the county. Tourism contributes almost $3 billion annually to the local economy and continues to be a major contributor to the region’s economic base. In 2007, Tucson was designated one of 25 Solar America Cities by the U.S. Department of Energy. Business Facilities, in its 2010 Rankings Report, ranked Tucson first as Alternative Energy Industry Leaders, sixth for Economic Growth Potential, and sixth in Aerospace/Defense Manufacturing. v COMMUNITY PROFILE KEY STATISTICS City Government By charter from the State of Arizona, the City of Tucson is governed by a Mayor and Council. Council member candidates are nominated in primary elections in each of the six wards, but are elected in citywide elections. The mayor is nominated and elected citywide. The Mayor and Council set policy and appoint a city manager to provide the general supervision and direction for city government operations. Tucson is the county seat for Pima County which is the second largest county in population in Arizona. Demographics Tucson has grown: 45th largest city in 1980, 34th largest in 1990, the 30th largest in 2000, and the 33rd largest in 2010. Tucson is the second largest city in Arizona behind Phoenix. Population 1990 2000 2010 Land Area 1990 2000 2010 Tucson 405,371 486,699 520,116 Pima County 666,957 843,746 980,263 157.53 square miles 195.5 square miles 227.7 square miles Racial/Ethnic Composition, 2010 White, Non-Hispanic 40.3% Hispanic/Latino 35.6% Black/African American 4.2% Native American 2.3% Asian/Pacific Islander 2.6% Other 13.3% Two or more races 1.7% vi Land Use, 2010 Undeveloped Residential Commercial Government Industrial Open Space Agricultural Other Median Age 1990 2000 2010 52.84% 22.50% 4.06% 3.26% 3.09% 2.59% 0.77% 10.89% 30.8 years 32.1 years 34.2 years COMMUNITY PROFILE KEY STATISTICS Economy Major Employers - Southern Arizona, 20111 (Based on number of full-time equivalent positions) Raytheon Missile Systems University of Arizona State of Arizona Walmart Stores, Inc. Pima County U.S. Army Intelligence Center and Fort Huachuca Tucson Unified School District Tohono O’odham Nation City of Tucson Freeport-McMoRan Copper & Gold, Inc.2 Carondelet Health Network U.S. Customs and Border Patrol University Medical Center Corporation Fry’s Food and Drug Stores Tucson Medical Center HealthCare Sunnyside Unified School District 1Source: 11,850 11,635 8,700 7,140 6,630 6,300 5,547 5,400 4,896 4,600 4,566 3,730 3,552 3,200 3,050 2,600 “Book of Lists,” Inside Tucson Business, January 2011. Phelps Dodge Mining Company 2Formerly Total Employment (Pima County) 2005 2006 2007 2008 2009 2010 472,200 490,200 491,700 449,699 448,258 450,641 Unemployment Rates (Pima County) 2005 2006 2007 2008 2009 2010 3.7% 3.9% 3.6% 5.6% 8.8% 9.0% Commercial 159 171 129 208 65 47 Industrial 8 6 14 10 1 1 Annual Rate of Earnings (Per worker in current dollars) 2005 $38,603 2006 $40,260 2007 $41,502 2008 $40,322 2009 $39,900 2010 $43,266 Building Permits Issued Residential 2005 2,302 2006 2,904 2007 1,518 2008 701 2009 361 2010 376 vii COMMUNITY PROFILE KEY STATISTICS City Services The City of Tucson is committed to providing appropriate and equitable levels of service to all of its citizens. Some examples are listed below. Parks and Recreation/Golf Resources Parks (District, Neighborhood, School, Regional, and Open Space) Recreation Centers Senior Centers Out of School Program Sites Senior Citizen Program Sites Municipal Swimming Pools* Municipal Golf Courses Tennis Court Sites Ballfields/Multipurpose Fields 162 17 3 25 10 27 5 17 196 *Some have been kept out of operation due to budget constraints. Environmental Services Tons of Waste Received at Los Reales Landfill Tons of Waste Collected by City of Tucson refuse and recycling services Tons of Material Recycled Transportation Number of Street Miles Maintained Miles of Bikeways Miles of Drainageway Number of Street Lights Annual Miles of Fixed-Route Bus Service Annual Miles of Paratransit Service Number of Traffic Signals Tucson Water Miles of Water Lines Miles of Reclaimed Water Lines Number of Water Connections Millions of gallons of potable water storage capacity Billions of gallons of potable water delivered annually Public Safety Number of Authorized Commissioned Law Enforcement Personnel Average Police Emergency Response Time (in minutes) Average Police Response Time for All Emergency, Critical, Urgent, and General Response Calls (in minutes) Number of Commissioned Fire Personnel (including Paramedics) Annual Number of Units Responding to Structural Fires Annual Number of Paramedic Runs (Advanced Life Support only) Annual Number of Other Emergency Responses Number of Paramedic Personnel viii 412,950 256,013 44,622 1,853 512 1,449 19,385 8,247,489 3,339,900 564 4,500 190 244,955 290 39 973 3.74 36.58 619 2,880 20,800 55,840 164 COMMUNITY PROFILE SELECTED ECONOMIC INDICATORS – TUCSON METRO AREA Calendar Year Description Projected 2009 2010 2011 Personal Income ($Millions) Percentage Change from Prior Year $ 33,932.8 -1.3 $ 35,073.8 1.6 $ 36,372.0 3.7 $ 37,503.5 3.1 Retail Sales-Excluding Food1 Percentage Change from Prior Year $ 6,593.7 -7.9 $ 6,449.2 -1.5 $ 6,736.0 4.4 $ 7,139.3 6.0 Residential Building Permits (Units) Percentage Change from Prior Year 2,090.0 -35.1 2,145.0 0.8 1,973.0 -8.0 2,291.0 16.1 Gasoline Sales (Millions of Gallons) Percentage Change from Prior Year 376.9 4.7 384.2 1.9 388.9 1.2 389.5 0.1 Population (000) Percentage Change from Prior Year 1,020.2 1 980.3 -1.1 974.9 -0.5 977.1 0.2 Real Per Capita Disposable Income Percentage Change from Prior Year $ 14,057 0.5 $ 14,994 1.7 $ 15,127 0.9 $ 15,093 -0.2 Aggregate Earnings Rate Percentage Change from Prior Year $ 42,010 -0.3 $ 43,266 0.8 $ 44,277 2.3 $ 45,638 3.1 -0.4 1.1 2.7 2.3 0.2 1.7 2.1 1.8 Consumer Price Index (CPI) Western Region (Percent Change) Personal Consumption Deflator (Percent Change) 2012 Source: Economic Outlook, May 2011, Economics and Business Research Center, Eller College of Management, University of Arizona. 1Calculated by combining retail sales (less food) with restaurant and bar sales. ix HOW TO USE THIS BUDGET This document guide outlines the City of Tucson’s Fiscal Year 2012 Adopted Budget. Copies of the budget are available for viewing at the Joel D. Valdez Main Library, the City Clerk’s Office, and the Office of Budget and Internal Audit. In addition, the budget may be viewed on the City of Tucson Web site, http://www.tucsonaz.gov. Information may be obtained by calling the Office of Budget and Internal Audit at (520) 791-4551 or e-mailing the department at budget@tucsonaz.gov. The Adopted Budget is organized as follows. City Manager’s Message/Budget Overview - This section includes the letter from the City Manager transmitting the budget to the Mayor and Council and an overview of the budget. In the transmittal letter, the City Manager highlights the key General Fund budget balancing efforts as well as budgetary impacts. Department Budgets - This section provides an overview of the departments’ operating budgets. Within each department are a summary of its services, key measures of performance are included for the various programs within each department, descriptions of the department’s programs, and the financial and personnel resources that support each program. Capital Improvement Program – This section provides a summary of the Five-Year Capital Improvement Program. Funding Sources – This section of this document offers descriptions of the City’s funds, detailed discussion on the various revenue sources and includes a historical summary of certain revenues for each fund. Summary Information - Schedules contained in this section provide summary level information on the consolidated (operating and capital) city budget. Expenditure and revenue information, descriptions of funds, debt service information, and staffing histories are summarized. This section also contains Tucson demographic and economic information. Policies and Legal Requirements – Financial policies and practices, debt management policy, and State and local legal provisions are presented, including the process for budget adoption and setting the property tax, public hearings, and a property tax summary. Glossary - The glossary defines terms used in the budget. x Section A City Manager’s Message OFFICE OF THE CITY MANAGER July 1, 2011 Honorable Mayor and Council Members: It has been over a decade since the City has been faced with the financial challenges the Mayor and Council have confronted in balancing the Fiscal Year 2012 budget. We continue to experience a structural budget deficit in the City’s General Fund as a result of the Great Recession and a local government taxing structure that results in an overreliance on volatile and undiversified revenue sources to sustain our City services. Our budget situation was featured in a November 2010 Arizona Daily Star newspaper editorial titled “Deficitsaddled city has little choice but to cut ‘core’ services.” This was published immediately following the voters’ rejection of a proposed ½ cent sales tax increase to fund core services. “Further, anyone who thinks the city budget conceals vast amounts of wasted spending on unimportant programs has his head in the sand. That’s simply not true. Don’t get us wrong: We do believe there are untapped options for reducing spending and improving revenues – but they wouldn’t raise enough cash to close a projected $50 million-plus deficit.” The City has met the challenges of the Great Recession “head on.” Thanks to the leadership of Mayor and Council and the dedicated work of the Executive Leadership Team, Labor Council, and great employees our current economic condition is better now than it was three years ago. Following are some significant changes: FY 2009 FY 2012 Structural Deficit $41 million $13 million Reserves Balance $17 million $22.8 million Five-Year Financial Model Did not exist Model implemented Authorized Staffing 6,033 4,944 Public Utility Tax Revenue $6.7 million $23.0 million General Fund Expenditures $474 million $426 million A-1 Strategic Work Plan In October 2009, the Mayor and Council approved a two-year strategic work plan for Fiscal Years 2010 and 2011. The development of the Strategic Work Plan was included as a specific provision in the City Manager’s employment contract and is a joint agreement that sets the operational and project priorities for the City Manager. The Strategic Work Plan has been an important tool to assist the Mayor and Council and City Manager in adjusting work priorities for a shrinking workforce. Mayor and Council approved the following specific Focus Areas - Community Safety, Strong Neighborhoods & Parks, Economic and Financial Recovery, Effective Government, Good Planning, Transportation & Infrastructure, and Downtown Revitalization – as well as City Objectives to address the operational priorities. Both the focus areas and objectives provide guidance in a balanced approach to setting annual work project priorities. Over the past two fiscal years, 82% of the high priority projects have been completed. For Fiscal Year 2012, the approved work plan projects will be in alignment with the available budgetary resources as allocated to the individual departmental operating programs. Mayor and Council discussions of the proposed projects were held in May and June; approval of the Fiscal Years 2012 and 2013 Work Plan is scheduled for August 9, 2011. Three-Pronged Approach to Financial Sustainability It is important to recognize the close relationship that exists between reducing services and staffing, implementing new taxes and/or fee increases, and the economic recovery framework adopted by Mayor and Council in February 2010. It is increasingly obvious that we cannot cut our way out of our situation as well as protect core services and programs. The City’s financial sustainability is dependent upon a three-pronged approach which includes a focus on what can be done to grow the economic pie in the community. Due to the critical condition of our budget in recent years, countless stakeholders (e.g., citizens, business owners, employees) have demonstrated their commitment to working with and advising the Mayor and Council in creating a stable future which promotes economic recovery and protects core government services. This dedicated focus has informed the Fiscal Year 2012 budget balancing process over the past year. A-2 Regional Economic Perspective The City of Tucson’s Fiscal Year 2012 Adopted Budget reflects the local financial problems that continue to exist as the result of Tucson’s economic downturn during the global recession. Following are some statistics that illustrate the impact that the recession has had on our community and on some of the financial resources we rely on to fund our services. Calendar Year 2006 Calendar Year 2010  Residential Building Permits 2,861 354  Residential Foreclosures (Pima County) Unemployment Rate 3,469 4.5% 13,138 9.0%  Fiscal Year 2007   Local sales tax receipts (millions) Transient occupancy (bed) tax (millions) $ 202.3 $ 10.9 Fiscal Year 2011 (Estimated) $ 166.0 $ 8.5 Economic Recovery Plan The Mayor and Council adopted an Economic Recovery Framework in February 2010 which is comprised of four “building blocks”: City financial recovery and core service delivery, business customer focus, partnerships, tools, and resources; and public-private partnerships. These represent the key areas that the City needs to focus on to do its part in helping create a healthy local economy and encourage economic recovery. An internal economic development team is using this framework to develop strategies for economic recovery that are then assigned to staff as specific projects in the Mayor and Council’s Strategic Work Plan. Staff is currently in the process of developing an Economic Recovery Scorecard for accomplishments and expectations for the Plan. A-3 What has the City done to address the economic downturn and resulting structural deficits? Reduced or eliminated community services and programs – Examples include swimming pool and recreation center hours, leisure class and sport program offerings, residential street paving and road and landscape/median maintenance. Both Police and Fire have had to restructure their operations to mitigate the impact of reduced staffing on public safety efforts in our community. To preserve the police department’s ability to respond to emergency calls, officers are no longer responding to motor vehicle collisions involving only property damage. Raised fees – The City is overly reliant on volatile revenue sources such as local sales tax and state-shared taxes to support its services. In order to offset these shrinking revenues, additional cost recovery will be achieved through increased fees for KIDCO, driving school rescheduling, and court diversion programs. Transit fares increases were approved to take effect in July 2011 in order to maintain service levels; specific Environmental Services fees and Tucson Water rates have also been increased. Reduced staffing and employees’ salaries and benefits – The citywide adopted staffing level is at 4944, an almost 9% reduction from one year ago and is comparable to Fiscal Year 1995. Since Fiscal Year 2009, the city has eliminated almost 1,100 positions, including 900 General Fund positions. The number of City employees per 1,000 population has decreased from 11.3 in Fiscal Year 2003 to 9.6 for Fiscal Year 2012. A majority of our employees will continue a base salary reduction in the form of furlough days, and all will contribute more to medical insurance premiums. Continued to defer infrastructure and preventative maintenance investments – Since 2001, the City has reduced its investment in infrastructure needs in order to balance the budget and/or shift funds to other priorities. Our deferred infrastructure inventory (i.e., vehicle and equipment replacements, facility maintenance needs, technology) significantly contributes to our future structural deficit and could lead to more expense and safety issues in the long-term. Implemented consolidations and efficiencies – Significant staffing cuts over the past years as well as department realignments, consolidations, and workforce planning efforts continue to achieve cost savings. Strategic use of the organization’s limited resources, both internally and externally, aids in better serving our citizens while ensuring that the community’s core needs are met. Examples include alternative to jail and video appearances program expansions; improving overtime management; increasing solar power usage and the use of open source technology tools. A-4 Improved approach to setting operational and project priorities – The Strategic Work Plan is a collaborative effort between the City Council and staff to set priorities and provide guidance for the development and implementation of critical projects in relationship to the availability of fiscal year resources. All projects must be in alignment with at least one City objective. The Plan is a ‘living document’ which is developed biannually and can be revised to add projects or potentially delete or delay those projects that are reliant upon the same resources for completion. Improved financial management – A financial monitoring team collaboratively meets to review projected expenditures and revenues with each department’s management and financial staff on a quarterly basis. This focused discussion also looks at trends and enhancements, service and process efficiencies, and other potential revenue sources in order to facilitate more timely oversight and coordinated information flow across all departments and management. Five-Year Financial Model Over the past year, a financial model has been developed to improve both short- and long-term decision making by proactively planning for anticipated future changes in both revenues and expenditures. The model is based on the City’s comprehensive financial policies, in general, and helps to prioritize limited resources while evaluating the long-term impact of choices. In addition, it improves both the information available for decision-making purposes and transparency, communication and understanding. Its usage provides a guide to developing a structurally balanced budget which will result in a more consistent environment for both our employees and services and programs provided to our citizens. Specific operating guidelines will be developed and incorporated into the model at a future date, as well as revenues and expenditures in funds other than the General Fund. General Fund: Strategies and Options for Balancing the Budget Core Tax Committee and Budget Collaboration Team - The Fiscal Year 2012 Adopted Budget was prepared with significant input from the Mayor and Council. The Budget Options Balancing System (BOBS), which was first used in developing the Fiscal Year 2011 budget, again served to facilitate transparency in preparing the budget. During the summer of 2010, the BOBS were used to inform the citizens who served on the Mayor and Council’s Core Tax and Permanent Override Committee in their discussions and subsequent recommendations provided to Mayor and Council regarding the structural budget deficit. This deficit was due to the economic situation in which sales tax revenues have not rebounded from the recession, pension and medical costs continue to increase, state-shared revenues continue to decline, and past budget balancing had included significant one-time fixes (i.e. debt restructuring, use of fund balance). Following October 2010 Council direction, a Budget Collaboration Team comprised of department heads and labor council members reviewed, developed, and refined strategies and options for balancing the budget. The Team’s subsequent January 11, 2011 report was designed to assist the Mayor and Council and community in navigating through Fiscal Year 2012 budget balancing strategies and options. A-5 Mayor and Council Balanced Budget Framework - On February 15, 2011, the Mayor and Council provided staff with a framework to address a projected $55 million General Fund structural deficit. Components of the Mayor and Council’s adopted framework included a provision for revenue growth over Fiscal Year 2010, transit fare increases, KIDCO program 50% cost recovery, new and increased revenues, department expenditure cuts, and debt restructuring. This framework built upon specific Mayor and Council direction in December 2010 to provide for stabilization in the public safety budgets by holding the reductions in Police and Fire to 7.5% and 6.7% respectively. The final allocation to Police and Fire includes benefit increases which partially offset these percentage reductions as noted below. Staff was directed to prepare proposed budget documents with final, suggested refinements to the framework, and the adopted budget includes these adjustments. Mayor and Council Framework Revenue growth over FY 2010 Transit Fare Increase KIDCO cost recovery revenues Specific new/increased revenues Police: 7.5% budget reduction Fire: 6.7% budget reduction Other departmental reductions MTCVB reduction October 2010 direction Debt restructuring ($ millions) $ 12.5 1.6 0.3 1.8 10.2 5.0 11.0 0.5 2.7 9.5 Adopted Budget $ 11.8 1.3 0.3 1.8 10.2 5.0 11.0 0.5 2.7 9.5 adjusted based on trends approved on 4/12/11 offset by $1.3 benefit increases offset by $1.6 benefit increases Convention Center subsidy overtime/jail board reductions General Fund Structural Budget Deficit Shrinking Financial Resources - The following chart illustrates the historical availability of General Fund financial resources as well as our continued reliance on one-time funding sources to offset expenditures. In Fiscal Year 2009, the onset of the global recession caused local and state-shared revenues to decline to the point that it was necessary to use fund balance reserves at fiscal year-end. During the next two fiscal years, onetime resources were again used to balance the budget in addition to further reducing expenditures. Because current planned expenditures exceed projected revenues despite significant budget balancing efforts, the adopted Fiscal Year 2012 budget has been balanced with debt restructuring for the fourth consecutive year. The use of this one-time revenue source results in a structural General Fund budget deficit. Per Mayor and Council direction, debt restructuring will only be pursued in the spring of 2012 if other unbudgeted “one time” time revenue sources (e.g., land sales, delinquent sales tax collections) or further expenditure savings do not materialize during the fiscal year and close the gap. A-6 General Fund Financial Resources 500 474 459 Millions $ 41 443 22 433 433 426 34 21 13 409 412 413 2011 Adopted 2011 Estimated 2012 Adopted 425 437 350 2009 Actual 2010 Actual Fiscal Year Revenues One-time funding sources and use of reserves General Fund Unassigned Fund Balance - The status of the General Fund Unassigned Fund Balance is critical to the financial health of the City, and it also has implications for securing general obligation bonds that finance public safety infrastructure and other facilities that service the public. However, in the recent economic downturn we had to fall back on using this fund balance to close our budget deficits in Fiscal Years 2008 and 2009. At the end of Fiscal Year 2010, $11.1 million of fund balance was assigned for Fiscal Year 2011 deficit mitigation to avoid a sale and asset leaseback transaction. In addition, the unassigned fund balance was increased for the first time in three years from $17.0 million to $22.8 million, a $5.8 million increase. For Fiscal Year 2012, it is anticipated that additional fund balance will be available to be assigned to reduce up to 32 furlough hours for employees funded with General Fund. At the same time, it is critical that we continue to restore our fund balance to ensure a sustainable organization for the future. General Fund Unassigned Fund Balance FYs 2005 - 2010 $50.0 $41.3 $45.0 $43.7 $40.0 Millions $35.0 $28.3 $31.1 $30.0 $25.0 $20.0 * $22.8 $17.0 $15.0 $10.0 $5.0 $2005 Audited 2006 Audited 2007 Audited 2008 Audited 2009 Audited 2010 Audited *This does not include $11.1 million assigned for FY2011 deficit mitigation. A-7 Key Core Services: Budget Impacts Police – Retirements and attrition have reduced staffing levels, and funding is not available to support hiring increases other than those funded through recent grants including a federal COPS hiring grant. Funding has been included for 973 authorized commissioned police officer positions (including 56 funded with short-term federal and state hiring grant funds), down from 1,113 authorized strength in Fiscal Year 2011. A state-of-the-art Crime Lab is scheduled to open in fall 2011, and a computer-aided dispatch/records management system will also go live in late 2011 to facilitate dispatching capabilities for both Police and Fire. Corresponding debt service funding has been included in the nondepartmental budget. Fire – Commissioned staffing has been reduced by 54 positions which will result in longer fire/medical response times and delays in permit inspections and certificates of occupancy. Four alpha trucks, two paramedic units, and one water tender have been taken out of service. Four fire trucks were purchased in Fiscal Year 2011; there is no additional funding to replace other aging fire apparatus or for a firefighter recruit class. Staffing is anticipated to be down another 24 commissioned positions by fiscal year end, which may lead to additional service reductions. Judicial – City Court, Prosecutor’s Office, and Public Defender comprise key elements of public safety efforts. Retirements and staffing reductions have resulted in organizational restructurings. A specialized prosecution team handling graffiti, prostitution, and other nuisance crimes has been eliminated; many cases are instead being handled through diversion. Wait times and case processing times have increased. Parks and Recreation – The reduction of 85 authorized staff positions (29 permanent and 56 non-permanent) will likely result in a significant restructuring effort to effectively deliver services with the resources available. Reductions are being made in the level of in-kind support for civic/performing arts events, routine and preventive maintenance services, recreation programming and hours of operation. Efforts are underway to increase the overall cost recovery ratio to approximately 15% for services provided. Fee increases have been programmed for both the KIDCO program (at 50% cost recovery) and swimming lessons. A-8 Key Core Services: Budget Impacts (Continued) Mass Transit System – The adopted General Fund transfer of $39.5 million for Sun Tran, Sun Van, and transit services reflects a $4.5 million increase over Adopted Fiscal Year 2011 and is almost $2.5 million over the projected costs for Fiscal Year 2011. The mass transit system operating transfer is almost 10% of the citywide General Fund budget. Increased Sun Tran operating costs are the result of contract labor health and pension costs, rising fuel costs, lower fare box revenues and funding the liability insurance reserve. Revenues have been increased to reflect a fare increase in July 2011 that could generate $1.3 million. Fares have been increased twice in the past 2 years following 9 years of no increases. Mayor and Council directed staff to develop a five-year financial plan to include modest mass transit rate adjustments as warranted. Support Functions: Budget Impacts Specific City departments provide critical operational support for public safety, other key core services, and the enterprise operations. These include the City Manager, City Attorney, City Clerk, Budget and Internal Audit, Equal Opportunity Programs and Independent Police Review, Finance, Human Resources, Information Technology, and Procurement. General Fund expenditure capacity dedicated to these functions is approximately $5 million, which is a 2.5% decrease from Fiscal Year 2011. Staff positions in these areas have been reduced by 17% since Fiscal Year 2009. Staffing was slightly increased in the Finance Department in order to provide for increased revenue collection capability. Planning and Development Services, Housing and Community Development, and General Services Departments: Budget Impacts  Adjustments to Planning and Development Services fees were approved by Mayor and Council in January 2010 to increase cost recovery for building and development services. Development services fees generate full cost recovery for functions which provide key services and support resources to the public, business owners, and the development community. The community’s economic recovery is reliant on the City’s ability to deliver quality services to create an environment that attracts and facilitates business growth.  General Fund reductions in the Housing and Community Development Department continue to impact neighborhood and community support efforts such as neighborhood association mailings; removal of graffiti in washes; orphan waste clean up; annexation support; historic preservation projects; and code enforcement response times. Uncertainty still exists regarding the level of federal funding that will be available for the Community Development Block Grant, Housing Choice Voucher, Housing Management, and HOME Programs. Therefore, budget capacity has been included that is level with Fiscal Year 2011. A-9  General Services Department operations are primarily funded through internal services charges to other departments for fleet, facilities, and communications maintenance systems. Any change in service demand by citywide departments requires an adjustment and/or reallocation of General Services’ resources and related charges. Closure of fleet’s East Side Service Center Shop in Fiscal Year 2011 reduced both fleet and facility costs and related charges. General Fund cost reductions have been made in General Services’ contingency funding for the emergency repair of public safety communications equipment, systems, infrastructure and I-Net; and in funds available for the repair and replacement of building components. Responsibility for the ParkWise program resources and operations was transferred to General Services during Fiscal Year 2011. City Enterprise Operations: Budget Impacts Environmental Services, Tucson Water, and Tucson City Golf are primarily funded by user fees charged for services. In our current economic climate, it is essential that these operations are carefully managed in order to continue to provide quality services to the community while being fiscally responsible regarding long-term operation and sustainability. As revenue shortfalls have been experienced over the past years, staffing has been reduced and efficiencies have been implemented. However, specific programmatic and critical operating and maintenance costs cannot be supported without fee and rate increases for Environmental Services and Tucson Water.  Environmental Services – Based upon a review of projected operating cost increases and an evaluation of existing fee structures, specific fee changes related to commercial and residential refuse collection and disposal and groundwater protection were approved by Mayor and Council for Fiscal Year 2012. Additional revenues have also been projected as a result of improved markets for the sale of recyclable materials.  Tucson Water – Specific water rate increases were approved by Mayor and Council to generate $11.1 million (an additional 8.2%) as well as $0.9 million to be generated by an increase to the conservation charge. Water sales generate over 80% of utility revenues, and rates were last adjusted in July 2010.  Tucson City Golf – Golf revenue projections are based upon an anticipated 5% reduction in the number of golf rounds played and other related sales. As recommended by the Tucson Greens Committee and directed by Mayor and Council, food and beverage concessions are being handled through an outside service contract in Fiscal Year 2012. This will result in the elimination of 3 permanent and 24 nonpermanent (vacant, unfunded) positions and provide the opportunity for additional recurring cost savings. Outside Agencies: Budget Impacts These contractual allocations fund non-profit agencies that support human services, economic development, arts, and community events in our community as well as payments to other jurisdictions for services as contracted through intergovernmental agreements (e.g. Pima Animal Care Center for animal services). The Fiscal Year 2012 Adopted Budget is funded at the revised Fiscal Year 2011 level. General Fund payments to outside agencies will total $8.1 million, in comparison to the Fiscal Year 2009 allocation of $14 million allocation, which is an over 42% reduction over the past three years. In addition, expenditure capacity for Pima Animal Care Center has been increased by $1 million over Fiscal Year 2011 Adopted. In Fiscal Year 2012, all animal services fee revenue that is collected by Pima County on behalf of the City will be remitted to the City. In past years, these revenues were retained by the County and subsequently used to offset the amount of payments made by the City for services rendered. A-10 Department Realignments Mayor and Council approved the elimination of department head positions in Information Technology and Tucson Convention Center for Fiscal Year 2012. These functions will operate under the oversight of the Chief Financial Officer and the Parks and Recreation Director respectively. We continue to review city services and functions that can potentially be consolidated or re-aligned with both immediate and long-term goals for improving services and reducing costs. Due to a reduction in management level positions citywide, annual personnel costs will be reduced by over $3 million. “New Normal”: Planning Our Future Organization As a result of the Great Recession, many governmental entities have developed a “new normal” way of doing business due to the changes and adjustments they have been forced to make. Initially, in many cases, the economic downturn required near-term survival efforts. While the economy gradually improves, it is now time to closely examine the City’s mission and services in order to purposefully reallocate our scarcer resources in the future. Managed Attrition Planning - The City’s ongoing structural budget deficit coupled with increasing employee health and pension benefit costs must be addressed over the next several fiscal years. It is apparent that the large amount of attrition that the City continues to experience from planned retirements (i.e., End of Service, DROP) provides us with the opportunity to strategically align and manage our workforce within the constraints of our “new normal.” A managed attrition planning process that is currently underway will utilize the Five-Year Financial Model as well as process improvements to both shape and ensure a sustainable future organization. This plan will be a strategic tool to assist the City toward eliminating the structural deficit and employee furloughs over time. Forecasting Future Challenges: Beyond Fiscal Year 2012 In recent years, expenditures have exceeded our recurring revenues which resulted in significant structural deficits and the need for one-time fixes. Thanks to the leadership of Mayor and Council, department heads, and great employees, the City has managed to slowly shrink our structural deficit over time. However, the journey to eliminating the structural deficit is not done. For the short-term, we are relying on debt restructuring again as well as assigned fund balance in order to balance our Fiscal Year 2012 budget which does not resolve the structural deficit. As we continue to experience a gradual recovery from the Great Recession, other significant challenges lie ahead which are outlined below.          Annual benefit cost increases for pension, health insurance, workers’ compensation, unemployment insurance, and public liability insurance will consume a significant portion of future revenue growth. Restoring salary cuts from furloughs which annually save the City approximately $11 million. Increased future costs for employees in paying their share of health insurance and pension contributions. Continued impact of the 2010 Census on the distribution of state-shared revenues. Impact of any future State of Arizona budget deficits on City revenues or programs. Approximately $2 million less in cable franchise fee revenue will be available in Fiscal Year 2013. Impact of budget reductions and employee redeployments on future revenue collections. Annual funding of $4 million will be needed by Fiscal Year 2015 for the cost of police officers hired with federal grant funds during Fiscal Year 2012. Aging infrastructure needs (e.g. vehicles, facilities, equipment) and the potential for even greater costs in the long-term, as well as the identification of areas where safety concerns are going to necessitate an expenditure on assets. Adequate funding for community maintenance needs such as road repair, median maintenance, litter and graffiti removal, code enforcement issues, and drainage needs. A-11 BUDGET OVERVIEW The Tucson City Charter requires that the City Manager submit a recommended budget for the following fiscal year on or before the first Monday in May, or on such date in each year as shall be fixed by the Mayor and Council. The Mayor and Council review the City Manager’s recommended budget and are required by the State of Arizona to adopt a balanced budget on or before the third Monday in August. For Fiscal Year 2012, the recommended budget was submitted to the Mayor and Council on April 26, 2011. Mayor and Council adopted the budget on May 24, 2011. The Fiscal Year 2012 Adopted Budget totals $1.339 billion. Approximately 68% is from restricted funds that can only be used for specific purposes: 20% from Enterprise Funds of $274 million and 48% from Other Restricted Funds of $639 million. The remaining 32% or $426 million is from the General Fund, which the Mayor and Council have discretion to program to meet the City's priority needs. The General Fund budget has decreased by $17 million, or 4%, from Fiscal Year 2011. Fiscal Year 2012 $1.339 billion Fiscal Year 2012 $1.339 billion General Fund 32% $426 million $274 million Enterprise Funds 20% $639 million Operating 74% $986 million Capital 26% Other Restricted Funds 48% $353 million The citywide budget is slightly more than the Adopted Fiscal Year 2011 Budget, increasing by $4 million, which can be attributed primarily to providing capacity for the reduction of furlough days. The capital budget increased by $12 million, while the operating budget decreased by $8 million. The increase in the capital budget is primarily due to $57.1 million in funding carried forward to Fiscal Year 2012 for transportation projects not completed as planned during Fiscal Year 2011. The decrease in the operating budget can be attributed to the citywide elimination of vacant positions, as well as reductions in programs and services funded by the General Fund. See chart below. Total Budget ($ millions) Adopted Adopted FY 2011 Budget FY 2012 Budget Percentage Change Change General Fund Enterprise Funds Other Restricted Funds Total $ 443.1 266.4 625.1 $ 1,334.6 $ 425.8 $ (17.3) 273.7 7.3 639.3 14.2 $ 1,338.8 $ 4.2 (4%) 3% 2% Operating Capital $ 985.9 $ 352.9 $ 1,338.8 $ (1%) 4% Total 994.1 340.5 $ 1,334.6 A-13 (8.2) 12.4 4.2 This Budget Overview is organized into four sections which focus on the changes from the Adopted Fiscal Year 2011 Budget to the Adopted Fiscal Year 2012 Budget:     Where the Money Comes From – Revenue Sources Where the Money Goes – Expenditures and Staffing Citizen Impacts Budget Development Process For more detailed information on changes, see Department Budgets in Section B and Funding Sources in Section D. WHERE THE MONEY COMES FROM There are three major revenue groups in the city budget: 1) General Fund, 2) Enterprise Funds, which are restricted, and 3) Other Restricted Funds. This section of the overview will first discuss General Fund revenues, followed by a discussion of Restricted Funds revenues. See chart below which illustrates the funding sources for citywide revenues. Citywide Revenues $1.339 billion Secondary Property Tax 2% Business Privilege Tax 13% Other Local Taxes 3% Primary Property Tax 1% Use of Fund Balance 3% State-Shared Taxes 10% Pension Trust 4% Charges for Current Services 5% Interdepartmental Charges 5% Other Agencies 11% Use of Bond Proceeds 8% Use of Money & Property 1% Fines and Forfeitures 1% Other Grants/Contributions 1% Enterprise Funds 16% Federal Grants 14% Licenses and Permits 2% General Fund Revenues Revenue for the Fiscal Year 2012 General Fund adopted budget comes from both city-generated and stateshared sources. Revenues totaling $425.8 million are included: $413.0 million of which is recurring; $12.8 million is non-recurring. This is $17.3 million less than, or almost 4%, from the Fiscal Year 2011 Adopted Budget and $7.1 million less than the projected Fiscal Year 2011 revenues. Local sales tax revenues of $169.3 million, which comprise 40% of the General Fund revenues, have been estimated at a 2% growth over projected Fiscal Year 2011 collections. The City's primary property tax will provide funding for less than 3% of the General Fund budget. State-shared taxes (sales, income, and auto lieu) make up 24% of the adopted General Fund revenues. Decreases in state income tax collections will result in Tucson’s share being $6.4 million lower than the estimated revenues for Fiscal Year 2011. Tucson’s population, which is used by the State in calculating stateshared revenue distribution, has not grown proportionately greater than other Arizona cities per the 2010 Census. This impacts our allocation of state-shared revenues (sales, income, and auto lieu) which are estimated to be almost 6% less than in Fiscal Year 2011. However, the decrease attributable to the Census has been somewhat offset by an assumed growth in statewide sales and auto lieu tax revenues. The 31% in Other City A-14 Revenues shown in the chart below consists of other local taxes and fees, fines and forfeitures, charges for city services, and contributions. Debt restructuring in the amount of $9.5 million has been programmed in order to balance the budget. This is the fourth budget year that restructuring has been included as “one-time” revenue which offsets the debt principal repayment expenditure. Per Mayor and Council direction, debt restructuring will only be pursued in the spring of 2012 if other unbudgeted “one time” time revenue sources (e.g., land sales, delinquent sales tax collections) or further expenditure savings do not materialize during the fiscal year and close the gap. Fiscal Year 2012 General Fund Revenues $425.8 million Non-Recurring Funding Sources $12.8 3% Other City Revenues $129.4 30% State-Shared Revenues $102.1 24% City Sales Tax $169.3 40% Primary Property Tax $12.2 3% Restricted Funds – Revenues Restricted funds account for 68% of the total Fiscal Year 2012 Budget. These funds are considered restricted because their use is limited to specific purposes. Restricted fund revenues are generated from the following federal, state, and local sources: (1) grants, shared revenues, and contributions from other state and local governments (2) self-supporting enterprise funds (environmental services, golf, and water) (3) city revenues that are collected for a specific purpose, such as certificates of participation and other debt financing, and reserves set aside for a particular requirement (4) internal service and fiduciary funds The largest component of restricted revenue is from the Enterprise Funds while federal grants comprise the second largest component. See following chart and additional information which is available in Section D. A-15 Fiscal Year 2012 Restricted Funds - Revenues $914.7 million Other 5% Interdepartmental Charges 7% Enterprise Funds 29% Other Agencies 16% Secondary Property Tax 3% Pension Trust 6% State Shared Revenue 4% Long-Term Financing Proceeds Federal Grants 7% 19% Use of Fund Balance 4% WHERE THE MONEY GOES The City budget funds a broad range of services. Environmental Services, Tucson Water, and Tucson City Golf are self-supporting through their fees for services and are included in the Enterprise group, which makes up 20% of the Fiscal Year 2012 Adopted Budget. The following two graphs illustrate the specific areas in which citywide and General Fund expenditures are budgeted. Detailed information on individual department budgets can be found in Section B. Fiscal Year 2012 Expenditures $1.339 billion Non-departmental 7% Pension 5% Police 12% Fire 6% Parks and Recreation 4% Enterprise1 21% Housing and Community Development 6% General Services 6% Other2 5% Support Services3 4% Transportation 24% 1 Tucson Water 16%, Environmental Services 4%, and Tucson City Golf <1%. Mayor and Council, City Clerk, City Manager's Office, City Attorney, City Court, Equal Opportunity Programs and Independent Police Review, Public Defender, ParkWise, Planning and Development Services, and Tucson Convention Center. 3 Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement. 2 A-16 Fiscal Year 2012 General Fund Expenditures $425.8 million GF Transfers1 $45.5 11% Police $135.1 32% Other2 $48.3 11% Fire $72.2 17% Non-departmental $43.7 10% Support Services3 $30.5 City Court 7% $11.7 3% Parks and Recreation $38.8 9% 1 Mass Transit 9%, Tucson Convention Center 2%. Mayor and Council, City Clerk, City Manager's Office, City Attorney, Equal Opportunity Programs and Independent Police Review, General Services, Housing and Community Development, Public Defender, Planning and Development Services, and Transportation. 3 Budget and Internal Audit, Finance, Human Resources, Information Technology, and Procurement. 2 Staffing The number of City employees in the adopted budget for Fiscal Year 2012 totals 4944.25, a decrease of 475 fulltime equivalent (FTE) positions from Fiscal Year 2011. An FTE is equal to a 40-hour work week or 2,080 hours per year. The overall decrease in positions is primarily due to the significant reduction of 421 General Fund vacant positions eliminated through attrition and retirement. The citywide FTE comparison chart below illustrates how staffing over the past decades peaked in Fiscal Year 2006 at 6,042. The adopted Fiscal Year 2012 staffing of 4,944 approximates the City’s authorized staffing level back in Fiscal Year 1995, and is almost 1,100 less than it was as recently as Fiscal Year 2009. The trend toward a smaller City workforce will continue. General Fund staffing alone has decreased by 900 FTEs since Fiscal Year 2009 as also illustrated below. For more detail on authorized staffing, see the individual department positions resources in Section B. A four-year City staffing comparison chart is included in Section E. One potential measure of municipal efficiency, and the value that residents are getting for their taxes, is the staffing ratio per 1,000 population. A chart is also included in Section E which illustrates that the number of City employees per 1,000 population has gradually declined in the past 10 years from 11.3 to 9.6. A-17 Full Time Equivalents (FTEs) General Fund Staffing 4500 900 FTE, 22% Reduction 4000 4154 3862 3500 3675 3254 3000 2500 2000 FY 2009 Adopted FY 2010 Adopted FY 2011 Adopted FY 2012 Adopted Note: FY 2011 Adopted included 82 Tucson Police Department positions that were unfunded. Specific management positions at administrator and above levels have been eliminated throughout the organization for Fiscal Year 2012 and will provide for over $3 million in annual salary and benefit savings. As we continue to strategically manage our attrition in order to downsize our organization to reduce future costs, it remains critical that we institute the greatest degree of oversight in key financial management areas. For Fiscal Year 2012, the job classification of the chief financial officer is being reassigned to reflect increased responsibilities. This reassignment will result in a promotion effective July 1, 2011 that is in alignment with the City’s general policies for compensation administration and Civil Service Commission Rules and Regulations. The chief financial officer has been reassigned to a salary grade equivalent to an assistant city manager which is at the executive management level and has assumed oversight responsibility for additional support services departments. This change is reflected in the citywide organization chart on page i. The chart also illustrates changes in oversight responsibilities for the deputy city manager and assistant city manager. The deputy city manager will manage departments providing most of the City’s core neighborhood services. The assistant city manager will oversee departments that provide operations and development functions. These executive management assignments are designed to improve communication and coordination between departments. A-18 CITIZEN IMPACTS City Property Taxes. The City’s property tax rates will increase in Fiscal Year 2012. The City imposes two taxes on property within the city limits. The primary property tax, which is applied to the limited value assessed by the Pima County Assessor, is used for general purposes; and the secondary property tax, which is applied to the full cash value assessed by the Pima County Assessor, is used to pay off general obligation bond debt. The combined property tax rate for the Fiscal Year 2012 Adopted Budget is $1.1621 per $100 of assessed valuation, which is an increase of $0.2071. As allowed by state law, the City will increase the primary property tax levy by the actual cost of involuntary torts or claims that were paid in Fiscal Year 2010. The involuntary tort levy amount is $2,492,500, which increases the estimated primary tax rate by $0.0728 per $100 of assessed valuation. The involuntary tort revenue will be a reimbursement to the City’s Self Insurance Fund and will help toward eliminating the deficit in that fund. The increase to the secondary tax rate is needed to repay the general obligation bond principal and interest obligations. This $0.2071 increase in the combined rate would mean an increase of $20.71 annually for an owner of a home with a $100,000 actual valuation. City of Tucson Property Tax Comparisons Rate Changes Primary Secondary Total Actual FY 2011 Adopted FY 2012 Changes $ 0.3289 0.6261 $ 0.9550 $ 0.4297 0.7324 $ 1.1621 $ 0.1008 0.1063 $ 0.2071 Charges for Services. Not all charges for services directly impact the general public; e.g., court fines and development fee increases. The charges for services that generally affect the majority of Tucson residents are the refuse collection and disposal service fees and water system cost of service/usage rates. Specific refuse fees and water rate increases were approved by Mayor and Council on May 17 and 24, 2011 respectively. In addition, fees for participation in the KIDCO program were increased to achieve 50% cost recovery. This pricing will maintain the quality of supervision and activities, keeping safety and recreation as program priorities. Service Levels. The economic recession has caused the City to reduce staffing and reduce or eliminate certain services. Staffing has fallen to the Fiscal Year 1995 level through attrition and the elimination of vacant positions. Following is a list of services and related programs that have either been reduced or eliminated over the past three fiscal years. • • • • • • • • • • • • Residential street paving; roadway and median maintenance Back to Basics neighborhood infrastructure improvement program 17 of 27 summer-session swimming pools and 6 of 10 winter-session pools; swimming lessons Neighborhood center hours, including closure of Ormsby Recreation Center Leisure class offerings; teens program; and adult sports programs KIDCO program capacity Parks maintenance and watering schedules Non-emergency public safety service call response times Prosecution of graffiti, prostitution, criminal nuisance crimes Infrastructure replacement and maintenance: streets, facilities, vehicles, equipment, and technology Funding for human services, economic development, community event, and arts organizations Neighborhood association mailings and support A-19 BUDGET DEVELOPMENT PROCESS The budgetary process is governed by both state and City legal requirements and provides an opportunity for citizen comment. On April 26, 2011 the city manager submitted the Fiscal Year 2012 Recommended Budget and the Proposed Five-Year Capital Improvement Program for Fiscal Years 2012-2016. The submission was in compliance with the Tucson City Charter which requires that the city manager prepare a written estimate of the funds required to conduct the business and affairs of the city for the next fiscal year. A public hearing for the Recommended Fiscal Year 2012 Budget was held on May 3, 2011 to provide the public with an opportunity to comment on the recommended budget. On May 3rd and 10th, time was set aside at Mayor and Council study sessions for review of the recommended budget; and the budget was tentatively adopted at the regular Mayor and Council meeting on May 10th. The tentative budget adoption was in compliance with the City Charter by which the city manager is required to submit to Mayor and Council an estimate of the probable expenditures for the coming fiscal year. On May 24th, the City of Tucson held a truth in taxation public hearing for its proposal to levy a primary property tax greater than the amount levied in the preceding tax year, excluding amounts that are attributable to new construction. This was followed by a public hearing on the budget as tentatively adopted and a special meeting for final budget adoption. Adoption of the property tax levies was held on June 7th in accordance with state law. The budget calendar for Fiscal Year 2012 can be found on page iii. A-20 Section B Department Budgets SUMMARY OF EXPENDITURES BY DEPARTMENT Actual FY 2010 Elected And Official Mayor and Council City Attorney City Clerk City Manager Subtotal Neighborhood Services City Court Environmental Services Equal Opportunity Programs and Independent Police Review Public Defender Transportation Tucson Fire Tucson Police Tucson Water Subtotal Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 2,906,907 8,074,452 3,598,609 3,861,401 $ 2,923,620 9,050,590 3,148,920 10,326,970 $ 2,653,410 8,424,290 3,308,570 9,260,860 $ 2,663,570 8,491,910 4,240,110 10,362,520 $ 18,441,369 $ 25,450,100 $ 23,647,130 $ 25,758,110 $ 9,890,825 46,565,917 891,484 $ 13,624,330 49,138,560 893,500 $ 11,872,560 42,434,300 795,170 $ 12,445,890 51,476,220 823,250 3,065,916 173,937,949 82,734,187 153,385,978 158,246,478 3,197,320 273,124,750 82,236,280 198,744,300 209,425,310 2,703,380 268,498,880 80,731,960 175,309,680 193,509,690 2,797,640 327,704,600 75,745,650 163,326,490 215,059,200 $ 628,718,734 $ 830,384,350 $ 775,855,620 $ 849,378,940 $ 49,218,058 80,266,530 46,968,634 2,769,527 7,487,449 8,275,441 5,378,892 $ 81,376,160 88,441,760 60,356,250 9,146,860 8,011,090 7,838,500 5,999,310 $ 53,072,320 87,148,630 51,301,400 7,721,970 7,714,240 7,676,890 5,470,150 $ 76,053,730 85,007,150 55,197,910 3,959,950 7,583,500 7,136,750 6,819,060 $ 200,364,531 $ 261,169,930 $ 220,105,600 $ 241,758,050 $ 1,414,409 15,846,530 15,541,651 16,363,137 3,636,297 $ 1,419,180 16,689,870 9,851,390 17,277,320 3,708,470 $ 1,389,740 16,293,580 9,638,840 16,592,460 3,559,520 $ 1,416,390 17,313,170 9,705,320 16,649,380 3,278,660 $ 52,802,024 $ 48,946,230 $ 47,474,140 $ 48,362,920 Non-Departmental $ 112,530,155 $ 102,124,990 $ 96,149,420 $ 99,987,250 Pension Fund $ 59,476,466 $ 66,584,120 $ 66,584,120 $ 73,572,600 Total All Departments $ 1,072,333,279 Operations and Development General Services Housing and Community Development Parks and Recreation ParkWise Planning and Development Services Tucson City Golf Tucson Convention Center Subtotal Support Services Budget and Internal Audit Finance Human Resources Information Technology Procurement Subtotal $ 1,334,659,720 B-1 $ 1,229,816,030 $ 1,338,817,870 B-2 MAYOR and COUNCIL OPERATING: POSITION TOTAL: $ 2,663,570 43.00 ADMINISTRATIVE MAYOR'S OFFICE COUNCIL OFFICES FINANCING PLAN PROGRAM ALLOCATION Council - Ward 4 12% Council - Ward 3 12% General Fund 100% Council - Ward 5 12% Council - Ward 6 12% Administrative 9% Council - Ward 2 12% Council - Ward 1 12% B-3 Mayor 19% B-4 MAYOR and COUNCIL The Mayor and Council establishes public policy and develops programs as mandated by the Tucson City Charter, represents community interests, and works with city management to effectively meet the community's current and long-term needs. POSITION RESOURCES Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total TOTAL BUDGET Administrative Mayor Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 6.00 6.00 5.00 5.75 5.00 5.75 5.25 38.75 9.50 7.00 7.00 7.00 7.00 7.00 7.00 51.50 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 43.00 $ 256,583 522,044 344,593 373,836 339,480 354,037 376,548 339,786 $ 2,906,907 $ 247,820 520,840 359,160 359,160 359,160 359,160 359,160 359,160 $ 2,923,620 $ 276,530 506,700 332,850 313,560 305,150 348,000 309,490 268,670 $ 2,660,950 $ 223,370 474,900 327,550 327,550 327,550 327,550 327,550 327,550 $ 2,663,570 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,534,614 321,109 51,184 $ 2,906,907 $ 2,528,210 319,420 75,990 $ 2,923,620 $ 2,286,890 341,590 32,470 $ 2,660,950 $ 2,334,390 300,980 28,200 $ 2,663,570 FUNDING SOURCES General Fund Civic Contributions Fund Non-Federal Grants Fund Department Total $ 2,890,832 5,348 10,727 $ 2,906,907 $ 2,923,620 -0-0$ 2,923,620 $ 2,660,950 -0-0$ 2,660,950 $ 2,663,570 -0-0$ 2,663,570 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $2,663,570 reflects a decrease of $260,050 from the Fiscal Year 2011 Adopted Budget. Changes include: Reduction in vehicle maintenance, parking, travel, and public relations Reduction in computers, supplies, and equipment Personnel costs Total B-5 $ (18,440) (47,790) (193,820) $ (260,050) MAYOR and COUNCIL OPERATING PROGRAMS ADMINISTRATIVE: This program area addresses the administrative needs of the Mayor and Council offices by supporting building operational expenses, utilities, insurance and supplies needed to support Mayor and Council meetings. Projected Revenue Sources General Fund Civic Events Non-Federal Grants Fund Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 240,508 5,348 10,727 $ 256,583 $ 247,820 -0-0$ 247,820 $ 276,530 -0-0$ 276,530 $ 223,370 -0-0$ 223,370 Character of Expenditures Services Supplies Program Total $ 240,505 16,078 $ 256,583 $ 212,030 35,790 $ 247,820 $ 271,870 4,660 $ 276,530 $ 218,570 4,800 $ 223,370 NOTE: The individual council office operating programs as shown below (i.e., Wards 1-6) are all budgeted at equivalent levels of funding and position classifications. However, both the actual spending levels and employees working in each office (including the Mayor’s Office) may vary over the course of the fiscal year. These variances may reflect the specific constituent services provided by the council member and the corresponding resource needs. MAYOR and COUNCIL: This program area consists of the mayor and six council members. The Mayor and Council act as the policymaking body for the City of Tucson, pass city ordinances, establish policy for administrative staff by resolution, approve new programs, and adopt the budget. MAYOR'S OFFICE Projected Revenue Sources General Fund $ 522,044 $ 520,840 $ 506,700 $ 474,900 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 495,070 23,469 3,505 $ 522,044 $ 484,250 30,590 6,000 $ 520,840 $ 476,680 26,660 3,360 $ 506,700 $ 450,690 20,010 4,200 $ 474,900 Projected Revenue Sources General Fund $ 344,593 $ 359,160 $ 332,850 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 329,329 7,962 7,302 $ 344,593 $ 340,660 12,800 5,700 $ 359,160 $ 319,560 7,750 5,540 $ 332,850 $ 313,950 10,400 3,200 $ 327,550 WARD 1 B-6 MAYOR and COUNCIL Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund $ 373,836 $ 359,160 $ 313,560 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 353,494 13,792 6,550 $ 373,836 $ 340,660 12,800 5,700 $ 359,160 $ 299,630 9,880 4,050 $ 313,560 $ 313,950 10,400 3,200 $ 327,550 Projected Revenue Sources General Fund $ 339,480 $ 359,160 $ 305,150 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 326,754 10,510 2,216 $ 339,480 $ 340,660 12,800 5,700 $ 359,160 $ 292,810 6,330 6,010 $ 305,150 $ 313,950 10,400 3,200 $ 327,550 Projected Revenue Sources General Fund $ 354,037 $ 359,160 $ 348,000 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 345,104 8,002 931 $ 354,037 $ 340,660 12,800 5,700 $ 359,160 $ 339,230 7,690 1,080 $ 348,000 $ 313,950 10,400 3,200 $ 327,550 Projected Revenue Sources General Fund $ 376,548 $ 359,160 $ 309,490 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 354,952 9,748 11,848 $ 376,548 $ 340,660 12,800 5,700 $ 359,160 $ 298,150 5,860 5,480 $ 309,490 $ 313,950 10,400 3,200 $ 327,550 WARD 2 WARD 3 WARD 4 WARD 5 B-7 MAYOR and COUNCIL Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund $ 339,786 $ 359,160 $ 268,670 $ 327,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 329,911 7,121 2,754 $ 339,786 $ 340,660 12,800 5,700 $ 359,160 $ 260,830 5,550 2,290 $ 268,670 $ 313,950 10,400 3,200 $ 327,550 WARD 6 POSITION RESOURCES Mayor's Office Mayor Chief of Staff: Office of the Mayor Management Coordinator Management Assistant Executive Assistant/Mayor Program Total 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.50 1.00 2.00 4.00 9.50 1.00 1.00 1.00 1.00 3.00 7.00 1.00 1.00 1.00 1.00 3.00 7.00 Council - Ward 1 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 2.00 6.00 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 2 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 1.00 5.00 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 3 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.25 1.50 5.75 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 Council - Ward 4 Council Member Council Administrative Assistant Executive Assistant Program Total 1.00 3.00 1.00 5.00 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 B-8 MAYOR and COUNCIL Council - Ward 5 Council Member Council Administrative Assistant Executive Assistant Program Total Council - Ward 6 Council Member Council Administrative Assistant Executive Assistant Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 3.00 1.75 5.75 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 1.00 3.25 1.00 5.25 1.00 4.00 2.00 7.00 1.00 3.00 2.00 6.00 1.00 3.00 2.00 6.00 38.75 51.50 43.00 43.00 B-9 B-10 BUDGET and INTERNAL AUDIT OPERATING: POSITION TOTAL: $ 1,416,390 14.00 BUDGET INTERNAL AUDIT FINANCING PLAN PROGRAM ALLOCATION Budget 72% General Fund 100% Internal Audit 28% B-11 B-12 BUDGET and INTERNAL AUDIT The Office of Budget and Internal Audit develops and manages the operating and capital budgets by working with the Mayor and Council, City Manager, and city departments and offices; and conducts audits and reviews of city departments and processes to facilitate service improvements and resolve operational issues. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 10.00 5.00 15.00 10.00 4.00 14.00 10.00 4.00 14.00 10.00 4.00 14.00 TOTAL BUDGET Operating $ 1,414,409 $ 1,419,180 $ 1,389,740 $ 1,416,390 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 1,345,587 56,413 12,409 $ 1,414,409 $ 1,333,490 66,530 19,160 $ 1,419,180 $ 1,315,700 62,960 11,080 $ 1,389,740 $ 1,346,270 57,960 12,160 $ 1,416,390 FUNDING SOURCES General Fund $ 1,414,409 $ 1,419,180 $ 1,389,740 $ 1,416,390 POSITION RESOURCES Budget Internal Audit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $ 1,416,390 reflects a decrease of $2,790 from the Fiscal Year 2011 Adopted Budget. Changes include: Personnel costs Miscellaneous adjustments Reduction in quantity of hardcopy budget documents printed for distribution Reduction of legal advertising costs by placing ads at minimum statutory requirements Total B-13 $ 12,780 (2,570) (6,000) (7,000) $ (2,790) BUDGET and INTERNAL AUDIT DEPARTMENT MEASURES of PERFORMANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 100% N/A 100% 100% Prepare quarterly financial reports on projected year-end expenditure and revenue balances and position vacancies for management and City departments so they can make informed decisions. • Number of reports 3 N/A 3 3 Facilitate quarterly Financial Monitoring Team (FMT) meetings to provide control of the budget. • Number of meetings 2 N/A 3 3 Provide administrative support and audit assistance to the Mayor and Council's Independent Audit and Performance Commission. • Number of meetings 14 N/A 18 18 Conduct internal audit and other projects as requested by management. • Number of projects 24 N/A 25 18 Ensure that expenditures do not exceed projected revenues and authorized amounts. OPERATING PROGRAMS BUDGET: This program area develops, implements, and monitors the city’s annual operating and capital budgets to ensure they remain within authorized appropriations and available revenues. This work is accomplished within the requirements of federal, state, and municipal laws. Projected Revenue Sources General Fund $ 977,545 $ 1,037,730 $ 1,006,060 $ 1,013,480 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 917,497 48,039 12,009 $ 977,545 $ 956,800 61,770 19,160 $ 1,037,730 $ 936,780 58,200 11,080 $ 1,006,060 $ 946,800 54,520 12,160 $ 1,013,480 B-14 BUDGET and INTERNAL AUDIT INTERNAL AUDIT: This program area conducts audits, reviews, cost studies, investigations, special projects, consultations, analyzes departments’ collaborative auditing performance measures, and serves as staff liaison to the Mayor and Council's Independent Audit and Performance Commission. Auditors work in an independent and objective manner to provide management with information necessary to improve the city’s operations. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Actual FY 2010 $ 436,864 $ 381,450 $ 383,680 $ 402,910 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 428,090 8,374 400 $ 436,864 $ 376,690 4,760 -0$ 381,450 $ 378,920 4,760 -0$ 383,680 $ 399,470 3,440 -0$ 402,910 POSITION RESOURCES Budget Budget and Internal Audit Program Director Budget Administrator Management Coordinator Budget Specialist Lead Budget Analyst Staff Assistant Secretary Program Total Internal Audit Finance Manager Principal Accountant/Auditor Senior Accountant/Auditor Program Total Department Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 10.00 1.00 2.00 2.00 5.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 1.00 2.00 1.00 4.00 15.00 14.00 14.00 14.00 B-15 B-16 CITY ATTORNEY OPERATING: POSITION TOTAL: $ 8,491,910 99.00 ADMINISTRATION CIVIL CRIMINAL DRUG ENFORCEMENT VICTIM NOTIFICATION and ASSISTANCE UNIT FINANCING PLAN PROGRAM ALLOCATION Civil 25% General Fund 93% Other* 5% Non-Federal Grants Fund 2% Drug Enforcement Unit 6% Other Federal Grants Fund 5% Criminal 64% *Other includes Administration (3%) and Victim Notification and Assistance Unit (2%). B-17 B-18 CITY ATTORNEY The City Attorney’s Office provides legal advice to ensure the legality of the official business of the City of Tucson; represents the city in all legal proceedings and administrative matters involving issues of law; and enforces criminal state statutes and local ordinances to ensure the safety of Tucson’s citizens. The Office consists of the Administration, Civil, and Criminal Divisions. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 3.00 23.00 67.50 5.00 3.00 101.50 3.00 23.00 67.50 5.00 3.00 101.50 3.00 23.00 67.50 5.00 3.00 101.50 3.00 23.00 65.00 5.00 3.00 99.00 TOTAL BUDGET Operating $ 8,074,452 $ 9,050,590 $ 8,424,290 $ 8,491,910 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 7,564,860 380,340 129,252 $ 8,074,452 $ 8,133,220 712,280 205,090 $ 9,050,590 $ 7,682,960 542,750 198,580 $ 8,424,290 $ 7,766,230 518,420 207,260 $ 8,491,910 FUNDING SOURCES General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Department Total $ 7,635,588 360,064 78,800 $ 8,074,452 $ 8,499,830 404,510 146,250 $ 9,050,590 $ 7,984,230 360,060 80,000 $ 8,424,290 $ 7,900,950 439,650 151,310 $ 8,491,910 POSITION RESOURCES Administration Civil Criminal Drug Enforcement Unit Victim Notification and Assistance Unit Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $8,491,910 reflects a decrease of $558,680 from the Fiscal Year 2011 Adopted Budget. Changes include: Decrease in public liability and hazardous waste insurance costs Decrease in legal services Elimination of budget capacity for Forfeiture Funds Personnel costs Total B-19 $ (27,930) (60,000) (103,760) (366,990) $ (558,680) CITY ATTORNEY DEPARTMENT MEASURES of PERFORMANCE Monitor and respond to requests from the Mayor and Council, the City Manager, and city departments for legal advice and representation. • Number of legal opinions • Number of responses to requests for legal advice on daily operational issues • Legal review of contracts and intergovernmental agreements Control litigation of all active civil cases involving the city during the year. • Actively defend wrongful act litigation cases against the City • Maximize amount of money saved through settlement or litigation ($000s) Produce favorable civil case outcomes for the City. • Number of civil cases with favorable outcomes, i.e., (less than estimated exposure) • Percent of cases with favorable outcomes Monitor prosecution of misdemeanor cases to ensure fair treatment of defendants, compliance with victims’ rights, staff professionalism, and efficiency of procedures. • Number of cases prosecuted Defer the prosecution of first-time, nonviolent defendants by offering counseling and education opportunities to first-time offenders. • Number of defendants who applied for, or were offered, diversion Advise victims of their rights, case status, outcome, and restitution as required by the victim rights constitutional amendments. • Number of notifications • Number of victims assisted in obtaining restitution • Amount obtained in restitution awards for crime victims and City Court Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 72 13,165 N/A N/A 75 13,823 77 14,238 640 N/A 672 692 52 N/A 55 56 $ 1,798 N/A $ 1,888 $ 1,944 96 N/A 100 104 80% N/A 95% 95% 13,326 N/A 13,450 13,500 14,121 N/A 14,230 14,300 22,776 498 N/A N/A 22,980 530 23,000 535 $ 252,702 N/A $ 255,000 $ 260,000 B-20 CITY ATTORNEY OPERATING PROGRAMS ADMINISTRATION: This program area provides legal advice to the Mayor and Council and city management, as well as professional leadership, guidance, and support to the other program areas. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 244,770 $ 264,170 $ 240,040 $ 236,720 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 231,910 10,533 2,327 $ 244,770 $ 234,940 25,870 3,360 $ 264,170 $ 220,990 15,690 3,360 $ 240,040 $ 208,160 25,200 3,360 $ 236,720 CIVIL: This program area provides legal advice and representation to the Mayor and Council, the City Manager, and all city departments; and serves as the City representative in courts of law and administrative proceedings (including contracts, employment, environment and land use, personal injury, property damage, wrongful death and civil rights actions) to help ensure the lawfulness of the official business of the City of Tucson and avert litigation contrary to the city’s interest for all civil cases. Projected Revenue Sources General Fund $ 1,873,354 $ 2,217,430 $ 2,175,750 $ 2,130,650 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,801,506 47,807 24,041 $ 1,873,354 $ 2,030,940 129,700 56,790 $ 2,217,430 $ 2,018,460 100,500 56,790 $ 2,175,750 $ 1,952,470 121,710 56,470 $ 2,130,650 CRIMINAL: This program area promotes the safety of the community and supports local law enforcement by upholding state and local laws and ordinances through the prosecution of misdemeanor criminal and civil infraction cases; provides for rehabilitation of first-time, non-violent offenders through a diversion program; provides timely notification to victims; and responds to citizen inquiries about cases pending in City Court. Projected Revenue Sources General Fund $ 5,502,555 $ 5,828,010 $ 5,503,600 $ 5,456,160 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 5,100,760 312,062 89,733 $ 5,502,555 $ 5,293,700 424,110 110,200 $ 5,828,010 $ 4,980,190 413,210 110,200 $ 5,503,600 $ 4,999,430 346,530 110,200 $ 5,456,160 B-21 CITY ATTORNEY DRUG ENFORCEMENT UNIT: This program area enhances violent crime control efforts by investigating; prosecuting; adjudicating; and punishing drug, gang, and related criminal offenders. Projected Revenue Sources General Fund General Fund: Forfeiture Funds Miscellaneous Federal Grants Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,390 13,519 360,064 $ 374,973 $ 51,460 138,760 404,510 $ 594,730 $ 51,840 13,000 360,060 $ 424,900 $ 42,420 35,000 439,650 $ 517,070 $ 360,684 9,938 4,351 $ 374,973 $ 451,180 131,040 12,510 $ 594,730 $ 407,110 11,790 6,000 $ 424,900 $ 478,300 23,770 15,000 $ 517,070 VICTIM NOTIFICATION and ASSISTANCE UNIT: This program area maintains victims’ rights through the provision of timely notification to victims and responses to inquiries about cases pending in City Court. Projected Revenue Sources Miscellaneous Non-Federal Grants $ 78,800 $ 146,250 $ 80,000 $ 151,310 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 70,000 -08,800 $ 78,800 $ 122,460 1,560 22,230 $ 146,250 $ 56,210 1,560 22,230 $ 80,000 $ 127,870 1,210 22,230 $ 151,310 POSITION RESOURCES Administration City Attorney Management Coordinator Administrative Assistant Senior Account Clerk Program Total Civil Principal Assistant City Attorney (Chief Deputy) Principal Assistant City Attorney Senior Assistant City Attorney Paralegal Legal Secretary Customer Service Representative Program Total 1.00 1.00 -01.00 3.00 1.00 1.00 -01.00 3.00 1.00 1.00 1.00 -03.00 1.00 1.00 1.00 -03.00 1.00 14.00 1.00 2.00 4.00 1.00 23.00 1.00 14.00 1.00 2.00 4.00 1.00 23.00 1.00 14.00 1.00 2.00 4.00 1.00 23.00 1.00 15.00 -02.00 4.00 1.00 23.00 B-22 CITY ATTORNEY Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 2.00 4.00 23.50 3.00 -02.00 -04.00 9.00 -0-019.00 67.50 1.00 2.00 4.00 23.50 3.00 -02.00 -04.00 9.00 -0-019.00 67.50 1.00 2.00 4.00 23.50 3.00 1.00 -03.00 4.00 -024.00 2.00 -067.50 1.00 2.00 4.00 23.00 2.00 1.00 -03.00 4.00 -023.00 2.00 -065.00 Drug Enforcement Unit Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Legal Secretary Senior Court Clerk Litigation Support Clerk Program Total 1.00 2.00 1.00 1.00 -05.00 1.00 2.00 1.00 1.00 -05.00 1.00 2.00 1.00 -01.00 5.00 1.00 2.00 1.00 -01.00 5.00 Victim Notification and Assistance Unit Senior Court Clerk Litigation Support Clerk Program Total 3.00 -03.00 3.00 -03.00 -03.00 3.00 -03.00 3.00 101.50 101.50 101.50 99.00 Criminal Principal Assistant City Attorney (Deputy) Principal Assistant City Attorney Senior Assistant Prosecuting City Attorney Associate Prosecuting City Attorney Assistant City Attorney Management Assistant Court Supervisor Litigation Support Supervisor Legal Secretary Senior Court Clerk Litigation Support Clerk Customer Service Representative Court Clerk Program Total Department Total B-23 B-24 CITY CLERK OPERATING: POSITION TOTAL: $ 4,240,110 37.50 ADMINISTRATION CAMPAIGN FINANCE ELECTION MANAGEMENT FINANCIAL MANAGEMENT LEGISLATIVE MANAGEMENT RECORDS MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Financial Management 3% General Fund 100% Legislative Management 23% Records Management 10% Non-Federal Grants Fund <1% Administration 7% Election Management 45% B-25 Campaign Finance 12% B-26 CITY CLERK The City Clerk’s Office provides accurate, accessible and timely legislative information to various constituencies, including the Mayor and Council, city staff and the public. The primary function of the office is to provide administrative, clerical, and logistical support to the Mayor and Council; coordinate and administer records management throughout the city; conduct regular and special municipal elections in conformance with federal, state, and city laws and procedures; and administer the City of Tucson Campaign Finance Program. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 2.00 1.75 18.60 1.70 12.70 6.25 43.00 2.00 1.75 6.10 1.70 12.70 6.25 30.50 2.00 1.75 5.30 1.70 12.50 6.25 29.50 2.00 1.75 13.30 1.70 12.50 6.25 37.50 TOTAL BUDGET Operating $ 3,598,609 $ 3,148,920 $ 3,308,570 $ 4,240,110 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Other Department Total $ 2,061,415 1,186,282 327,439 5,826 -017,647 $ 3,598,609 $ 2,053,890 916,070 153,040 -010,000 15,920 $ 3,148,920 $ 1,923,050 811,270 574,250 -0-0-0$ 3,308,570 $ 2,547,900 1,023,080 659,130 -010,000 -0$ 4,240,110 FUNDING SOURCES General Fund Miscellaneous Non-Federal Grant Department Total $ 3,598,609 -0$ 3,598,609 $ 3,138,920 10,000 $ 3,148,920 $ 3,308,570 -0$ 3,308,570 $ 4,230,110 10,000 $ 4,240,110 POSITION RESOURCES Administration Campaign Finance Election Management Financial Management Legislative Management Records Management Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $4,240,110 reflects an increase of $1,091,190 from the Fiscal Year 2011 Adopted Budget. Changes include: Addition of one-time funding needed to conduct city-wide elections for a mayor and three council members Eliminate support funds to specific Boards, Committees and Commissions Personnel costs Total B-27 $ 1,150,000 (15,920) (42,890) $ 1,091,190 CITY CLERK DEPARTMENT MEASURES of PERFORMANCE Provides full support, prepares Agendas, Administrative Action Reports and Minutes for Study Session and Regular Mayor & Council meetings. Posts agendas, reports and minutes for staff and the public on the City of Tucson, City Clerk website. • Number of meetings supported and attended • Number of Mayor & Council Agenda items processed Provides limited support, prepares Agendas, Legal Action Reports and Minutes for major Boards, Committees & Commissions (BCC) programs. Posts agendas, reports and minutes for staff and the public on the City of Tucson, City Clerk, BCC website. Maintains BCC appointments including the coordination of loyalty oaths. • Number of meeting notices and agendas posted • Number of BCC members appointed and processed Provides support for Liquor License Applications; includes provision for public notices, coordination of staff recommenddations and posting requirements. • Number of new person and location transfer applications processed • Number of special event applications processed • Number of extension of premise applications processed Processes and files official city documents received as public record in accordance with city and state law. • Number of official City documents such as ordinances, resolutions, contracts and Mayor & Council minutes processed and filed Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 106 N/A 110 111 1,022 N/A 1,095 1,110 1,449 N/A 1,450 1,450 274 N/A 150 275 55 N/A 127 50 123 N/A 125 125 32 N/A 49 48 10,803 N/A 8,540 9,675 B-28 CITY CLERK Department Measures of Performance (Continued) Processes and stores records received from City departments at the City Records Center. • Individual records stored at the City Records Center Conducts City of Tucson Mayor, Council and Special elections. Provides election materials to registered City voters; ensures all registered voters, within the City limits, receive information and instructions regarding the election process. • Number of registered voters • Number of voter information pamphlets distributed to households • Number of registered voters casting a ballot • Number of early ballots tabulated • Number of ballots cast at the polling places Complete tasks associated with the Campaign Finance Program within established guidelines. This measure is linked to the number of candidates and election year, which varies between a three council seat only election and a mayoral and three council seat election. • Number of mayoral and council candidate campaign finance reports reviewed and processed • Number of audits completed • Amount of public matching funds disbursed Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 13,622 N/A 14,500 15,150 221,316 211,502 N/A N/A 227,694 139,231 228,000 278,000 74,168 N/A 139,193 91,200 45,180 28,988 N/A N/A 84,780 54,413 59,280 31,920 85 N/A 50 150 12 $ 236,785 N/A N/A 4 $ 160,100 16 $ 320,200 OPERATING PROGRAMS ADMINISTRATION: This program area provides administrative direction to the department and ensures that all department programs are delivered as required by law and in accordance with City of Tucson policies and procedures. Projected Revenue Sources General Fund $ 233,973 $ 253,280 $ 236,360 $ 275,110 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 224,076 8,897 1,000 $ 233,973 $ 234,500 16,580 2,200 $ 253,280 $ 219,610 14,680 2,070 $ 236,360 $ 255,780 17,350 1,980 $ 275,110 B-29 CITY CLERK CAMPAIGN FINANCE: The City Clerk serves as the Campaign Finance Administrator and administers the Campaign Finance Program as prescribed by the City Charter. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund $ 374,294 $ 322,200 $ 291,590 $ 508,630 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 114,409 257,885 2,000 $ 374,294 $ 119,620 198,170 4,410 $ 322,200 $ 111,920 175,480 4,190 $ 291,590 $ 100,960 404,200 3,470 $ 508,630 ELECTION MANAGEMENT: This program area administratively manages the City’s elections that include elective offices, charter amendments, measures and initiatives, and referendum and recall petitions by ensuring that elections are conducted in accordance with legal requirements and established policies and procedures to encourage maximum voter participation. Projected Revenue Sources General Fund $ 1,505,127 $ 908,650 $ 1,260,510 $ 1,906,230 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 550,810 654,379 294,112 5,826 $ 1,505,127 $ 430,860 398,240 79,550 -0$ 908,650 $ 403,460 352,740 504,310 -0$ 1,260,510 $ 923,090 369,990 613,150 -0$ 1,906,230 FINANCIAL MANAGEMENT: This program area provides financial direction to the department and the Mayor and Council offices; monitors budget expenditures; assists with the development of budgets; maintains internal controls and ensures transactions comply with City of Tucson rules, regulations and policies. Projected Revenue Sources General Fund $ 129,270 $ 152,130 $ 140,870 $ 143,380 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 109,667 17,437 2,166 $ 129,270 $ 114,550 33,170 4,410 $ 152,130 $ 107,310 29,370 4,190 $ 140,870 $ 120,810 19,200 3,370 $ 143,380 B-30 CITY CLERK LEGISLATIVE MANAGEMENT: This program area officially documents the legislative action taken by the Mayor and Council; processes and distributes meeting agendas, minutes, executed agreements, contracts, resolutions and ordinances for Mayor and Council and other public meetings; administratively manages the filling of boards, committee and commission seats; oversees and supports departments in the administration and management of the city’s advisory boards and sub-committees; and oversees the liquor license application process. Projected Revenue Sources General Fund Grant Capacity Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 952,666 -0$ 952,666 $ 1,065,590 10,000 $ 1,075,590 $ 988,340 -0$ 988,340 $ 953,910 10,000 $ 963,910 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 741,697 189,440 21,529 -0$ 952,666 $ 818,480 199,340 47,770 10,000 $ 1,075,590 $ 766,330 176,530 45,480 -0$ 988,340 $ 787,390 141,750 24,770 10,000 $ 963,910 RECORDS MANAGEMENT: This program area acts as the official records keeper for the City; coordinates and implements citywide records policies and procedures; manages the City Records Center; prepares, stores, secures, and retrieves city documents in a systematic and accessible manner as requested by city staff and the public in accordance with legal requirements. Projected Revenue Sources General Fund $ 385,632 $ 421,150 $ 390,900 $ 442,850 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 320,756 58,244 6,632 $ 385,632 $ 335,880 70,570 14,700 $ 421,150 $ 314,420 62,470 14,010 $ 390,900 $ 359,870 70,590 12,390 $ 442,850 BOARDS, COMMITTEES and COMMISSIONS (BCCs): In addition to the Legislative Management support provided to the BCCs, the City Clerk had provided full administrative support and monitored budget expenditures for three of them; support was eliminated in Fiscal Year 2011. Projected Revenue Sources General Fund $ 17,647 $ 15,920 $ -0- $ -0- Character of Expenditures Commission Support $ 17,647 $ 15,920 $ -0- $ -0- B-31 CITY CLERK POSITION RESOURCES Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 0.25 0.50 1.00 1.75 0.25 0.50 1.00 1.75 0.25 0.50 1.00 1.75 0.25 0.50 1.00 1.75 0.50 0.60 0.50 1.00 0.20 0.80 1.00 3.00 7.00 4.00 18.60 0.50 0.60 0.50 1.00 0.20 0.80 -01.50 -01.00 6.10 0.50 0.60 0.50 1.00 0.20 -0-01.00 0.50 1.00 5.30 0.50 0.60 0.50 1.00 0.20 -01.00 3.00 2.50 4.00 13.30 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.20 0.50 1.00 1.70 0.30 0.50 1.50 0.40 0.80 0.20 1.00 8.00 12.70 0.30 0.50 1.50 0.40 0.80 0.20 1.00 8.00 12.70 0.30 0.50 1.50 0.40 0.80 -01.00 8.00 12.50 0.30 0.50 1.50 0.40 0.80 -01.00 8.00 12.50 Records Management City Clerk Administrator City Records Manager Office Supervisor Secretary Program Total 0.25 1.00 1.00 4.00 6.25 0.25 1.00 1.00 4.00 6.25 0.25 1.00 1.00 4.00 6.25 0.25 1.00 1.00 4.00 6.25 Department Total 43.00 30.50 29.50 37.50 Administration City Clerk Executive Assistant Program Total Campaign Finance City Clerk Administrator Management Assistant Secretary Program Total Election Management Deputy City Clerk Information Technology Supervisor Management Coordinator Management Assistant Office Supervisor Information Technology Specialist Secretary (Hourly) Election Specialist (Hourly) Senior Election Technician (Hourly) Election Technician (Hourly) Program Total Financial Management Deputy City Clerk Management Coordinator Secretary Program Total Legislative Management Deputy City Clerk City Clerk Administrator Management Assistant Information Technology Supervisor Office Supervisor Information Technology Specialist Office Coordinator Secretary Program Total B-32 CITY COURT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 11,655,890 790,000 $ 12,445,890 134.00 ADMINISTRATION COURT SERVICES EVENING ALTERNATIVE to JAIL JUDICIAL JUDICIAL SERVICES PROBATION PUBLIC SERVICES CASE PROCESSING SERVICES FILL the GAP FARE PROGRAM JUDICIAL COLLECTION ENHANCEMENT FUND PROGRAM ALLOCATION FINANCING PLAN Other* 18% Administration 19% General Fund 94% Public Services 14% Capital Improvement Program 6% Judicial Services 20% Courts Services 8% Judicial 21% *Other includes Restricted Revenues - Case Processing Services (8%), Probation (5%), Fines/Fees and Restitution Enforcement Program (FARE) (2%), Judicial Collection Enhancement Fund (2%), Fill the Gap (1%), and Evening Alternative to Jail (<1%). B-33 B-34 CITY COURT City Court protects individual rights by providing fair and prompt administration of justice by adjudicating charges and enforcing court-ordered sanctions within the City of Tucson. Additionally, the court also processes Orders of Protection and Injunctions against Harassment. The court instills respect for the law and modifies behavior so that citizens do not become repeat offenders through various diversion programs and the imposition of sanctions, such as community service and fines. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 6.50 11.00 18.50 17.30 44.00 10.00 39.50 146.80 6.50 10.00 16.50 17.30 47.00 9.00 32.50 138.80 16.50 1.00 17.50 17.30 43.00 9.00 34.50 138.80 16.00 -018.00 15.00 43.00 8.00 34.00 134.00 TOTAL BUDGET Operating Capital Department Total $ 9,890,825 -0$ 9,890,825 $ 11,874,330 1,750,000 $ 13,624,330 $ 11,082,560 790,000 $ 11,872,560 $ 11,655,890 790,000 $ 12,445,890 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Department Total $ 8,184,194 1,483,209 196,849 26,573 $ 9,890,825 -0$ 9,890,825 $ 9,038,630 2,108,750 651,950 75,000 $ 11,874,330 1,750,000 $ 13,624,330 $ 8,455,240 2,179,070 365,250 83,000 $ 11,082,560 790,000 $ 11,872,560 $ 8,694,380 2,159,560 651,950 150,000 $ 11,655,890 790,000 $ 12,445,890 FUNDING SOURCES General Fund Department Total Capital Improvement Department Total $ 9,890,825 $ 9,890,825 -0$ 9,890,825 $ 11,874,330 $ 11,874,330 1,750,000 $ 13,624,330 $ 11,082,560 $ 11,082,560 790,000 $ 11,872,560 $ 11,655,890 $ 11,655,890 790,000 $ 12,445,890 POSITION RESOURCES Administration Administrative Services Court Services Judicial Judicial Services Probation Public Services Department Total B-35 CITY COURT SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $11,655,890 reflects a decrease of $218,440 from the Fiscal Year 2011 Adopted Budget. Changes include: Equipment – restricted revenues Computer software maintenance Personnel costs Elimination of building security funding Total $ 75,000 50,810 (144,250) (200,000) $ (218,440) DEPARTMENT MEASURES of PERFORMANCE Adjudicate all charges brought before the court. • Number of criminal arraignments • Number of bench trials • Number of jury trials • Number of civil traffic hearings • Number of criminal charges that require action by a judicial officer, (consists of DUI, criminal traffic and misdemeanor charges) Provide access to judicial services for victims of domestic violence or harassment from 8:00 a.m. to 4:30 p.m. on weekdays. • Number of requests for petitions Provide alternative out-of-custody initial appearance when appropriate to avoid first day booking and jail cost. • Number of defendants processed through Day Alternative to Jail (DATJ), which operates Monday - Friday 8:30 a.m. to 4:15 p.m. • Number of defendants processed through Evening Alternative to Jail (EATJ) which operates 5:00 to 8:30 p.m. on Monday, Friday, Saturday, and Sunday; and 5:00 to 10:00 p.m. Tuesday, Wednesday, and Thursday Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012      99,904 339 162 2,595 77,968 N/A N/A N/A N/A N/A 83,833 390 181 1,950 66,950 83,833 390 181 1,950 66,950    2,844 N/A 2,933 2,933  1,475 N/A 1,797 1,850  788 N/A 827 868 B-36 CITY COURT OPERATING PROGRAMS ADMINISTRATION: This program area is responsible for personnel management, facilities management, budget management, case management, records retention and the enforcement of court-ordered sanctions for approximately 260,000 charges per year. Additionally, Administration is comprised of the following divisions: Administrative Services, Court Services, Judicial Services, Probation and Public Services. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total Actual FY 2010 $ 1,409,364 -0$ 1,409,364 $ 1,527,190 -0$ 1,527,190 $ 1,417,320 -0$ 1,417,320 $ 2,187,890 27,300 $ 2,215,190 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 534,856 714,358 160,150 $ 1,409,364 $ 546,560 829,930 150,700 $ 1,527,190 $ 433,290 830,330 153,700 $ 1,417,320 $ 1,158,560 860,930 195,700 $ 2,215,190 ADMINISTRATIVE SERVICES: For Fiscal Year 2012, this program area has been combined with Administration. Projected Revenue Sources Court Fines and Forfeitures $ 749,776 $ 841,130 $ 805,340 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 587,064 157,285 5,427 $ 749,776 $ 624,980 171,150 45,000 $ 841,130 $ 590,770 169,570 45,000 $ 805,340 $ -0- $ -0-0-0-0- COURT SERVICES: This program area oversees the records management section of the court, with approximately 500,000 active records. It is responsible for records retention and the destruction of court files. Additionally, it is responsible for the processing of case file requests, motions, set-asides, records requests, and appeals. Court Services also monitors electronic functions such as document scanning, computerized case tracking, photo enforcement and e-citations. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 840,763 -0$ 840,763 $ 892,370 -0$ 892,370 $ 821,120 -0$ 821,120 $ 937,990 22,890 $ 960,880 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 818,435 8,116 14,212 $ 840,763 $ 863,950 14,070 14,350 $ 892,370 $ 792,700 14,070 14,350 $ 821,120 $ 934,400 12,130 14,350 $ 960,880 B-37 CITY COURT EVENING ALTERNATIVE to JAIL: Evening Alternative to Jail was implemented to reduce the number of defendants taken into custody for incarceration at the Pima County Jail during the hours of 5:00 and 8:30 p.m. By reducing the number of defendants taken to the jail, the City does not incur costs associated with the first day of jail board, police officers do not spend several hours booking defendants into the jail and defendants usually have their initial appearance within 20 minutes or less after arriving at the Court. Projected Revenue Sources Court Fines and Forfeitures Character of Expenditures Salaries and Benefits Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 21,666 $ 100,000 $ 70,000 $ 70,000 $ 21,666 $ 100,000 $ 70,000 $ 70,000 JUDICIAL: This program area hears a variety of cases including traffic, driving under the influence (DUI), drug possession, prostitution, shoplifting, domestic violence and other city code violations. A significant number of the DUI and prostitution cases are tried before a jury. Projected Revenue Sources Court Fines and Forfeitures $ 2,197,022 $ 2,787,420 $ 2,727,090 $ 2,395,770 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,638,436 558,490 96 $ 2,197,022 $ 2,280,920 504,600 1,900 $ 2,787,420 $ 2,148,790 576,100 2,200 $ 2,727,090 $ 1,919,740 474,130 1,900 $ 2,395,770 JUDICIAL SERVICES: This program area provides clerical support to the magistrates by assisting with courtroom proceedings, updating cases in the court’s electronic case management system, and overseeing the management of the daily court calendar. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 2,002,153 -0$ 2,002,153 $ 2,443,220 -0$ 2,443,220 $ 2,324,120 -0$ 2,324,120 $ 2,296,870 69,140 $ 2,366,010 Character of Expenditures Salaries and Benefits Services Program Total $ 1,984,817 17,336 $ 2,002,153 $ 2,411,970 31,250 $ 2,443,220 $ 2,292,870 31,250 $ 2,324,120 $ 2,342,960 23,050 $ 2,366,010 B-38 CITY COURT PROBATION: This program area is responsible for monitoring high-risk offenders or those ordered by the court for the purpose of rehabilitating the offender and for the protection of the community. Probation oversees the Home Detention Program which offsets city jail costs. Additionally, Probation is responsible for collecting court ordered fines and fees, and coordination of treatment services including substance abuse, sex offenders and domestic violence offenders. It also serves as a point of contact for victims and other criminal justice/social service agencies. Projected Revenue Sources General Fund Probation Fees Case Processing Service Fee Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 285,417 274,990 -0$ 560,407 $ 303,260 274,990 -0$ 578,250 $ 332,190 250,000 -0$ 582,190 $ Character of Expenditures Salaries and Benefits Services Program Total $ 556,097 4,310 $ 560,407 $ 569,150 9,100 $ 578,250 $ 573,090 9,100 $ 582,190 $ 527,800 7,400 $ 535,200 6,980 -0528,220 $ 535,200 PUBLIC SERVICES: This program area assists the public by giving out court information, setting civil and parking hearings, accepting and processing various court-ordered documents presented by citizens, and processing payments. It also provides customer service to individuals inquiring by telephone and citizens filing Orders of Protection and Injunctions Against Harassment. Projected Revenue Sources Court Fines and Forfeitures Case Processing Service Fees Program Total $ 1,409,094 -0$ 1,409,094 $ 1,541,750 -0$ 1,541,750 $ 1,427,380 -0$ 1,427,380 $ 1,569,920 67,920 $ 1,637,840 Character of Expenditures Salaries and Benefits Services Program Total $ 1,394,156 14,938 $ 1,409,094 $ 1,521,100 20,650 $ 1,541,750 $ 1,406,730 20,650 $ 1,427,380 $ 1,620,920 16,920 $ 1,637,840 GENERAL RESTRICTED REVENUE FUNDS-PURPOSE and USE CASE PROCESSING SERVICE FUND: The Case Processing Service Fund was established to cover case processing costs incurred by the court, such as credit card processing fees; cost of a bond clerk at the Pima County Jail; postage costs for mailing parking notices to defendants per ordinance; bond card publication; and court security. Projected Revenue Sources Case Processing Service Fees $ 500,000 B-39 $ 738,000 $ 738,000 $ 900,000 CITY COURT Case Processing Service Fund (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 500,000 -0-0$ 500,000 $ 120,000 518,000 100,000 $ 738,000 $ 120,000 518,000 100,000 $ 738,000 $ 120,000 680,000 100,000 $ 900,000 FILL the GAP FUND: The Fill the Gap Fund was established by the Arizona Supreme Court for courts to use to improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts; improve court automation; and improve case processing or the administration of justice. Projected Revenue Sources Fill the Gap Fees Character of Expenditures Salaries and Benefits Equipment Program Total $ 148,667 $ 75,000 $ 75,000 $ 150,000 $ 148,667 -0$ 148,667 $ $ $ -075,000 $ 75,000 -075,000 $ 75,000 -0150,000 $ 150,000 FINES/FEES and RESTITUTION ENFORCEMENT PROGRAM (FARE) FUND: The FARE Program was established by the Arizona Supreme Court to assist courts in becoming more consistent and uniform with their collection practices. As a FARE participant, City Court has received limited reimbursement to help cover costs for data entry, computer programming, payment processing and other FARE-related duties that may increase workload. Projected Revenue Sources FARE Fees $ 1,424 $ 100,000 $ 25,000 $ 175,000 Character of Expenditures Services Supplies Program Total $ 1,424 -0$ 1,424 $ 10,000 90,000 $ 100,000 $ 10,000 15,000 $ 25,000 $ 85,000 90,000 $ 175,000 JUDICIAL COLLECTION ENHANCEMENT FUND: The Judicial Collection Enhancement Fund (JCEF) is legislatively appropriated monies that, upon approval of the Arizona Supreme Court, is to be used to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts including restitution, child support, fines and civil penalties; and to improve court automation projects likely to assist in case processing or the administration of justice. Projected Revenue Sources JCEF Fees $ 50,489 B-40 $ 250,000 $ 70,000 $ 250,000 CITY COURT Judicial Collection Enhancement Fund (Continued) Character of Expenditures Personal Services Services Supplies Equipment Program Total Actual FY 2010 Adopted FY 2011 $ $ -06,952 16,964 26,573 $ 50,489 -0-0250,000 -0$ 250,000 Estimated FY 2011 $ 27,000 -035,000 8,000 $ 70,000 Adopted FY 2012 $ -0-0250,000 -0$ 250,000 POSITION RESOURCES Administration Deputy Director Court Administrator Information Technology Manager System Administrator Systems Analyst Information Technology Analyst Court Supervisor Executive Assistant Office Supervisor Accountant Senior Court Clerk Senior Account Clerk Court Clerk Program Total 1.00 2.00 -0-0-0-0-01.00 1.00 -0-01.00 0.50 6.50 1.00 2.00 -0-0-0-01.00 1.00 -0-0-01.00 0.50 6.50 1.00 2.00 1.00 1.00 3.00 1.00 1.00 1.00 -01.00 2.00 1.00 1.50 16.50 1.00 2.00 1.00 1.00 3.00 1.00 1.00 1.00 -01.00 2.00 1.00 1.00 16.00 Administrative Services Information Technology Manager Management Assistant Systems Analyst Information Technology Specialist Information Technology Analyst Accountant Senior Court Clerk Program Total 1.00 1.00 3.00 2.00 1.00 1.00 2.00 11.00 1.00 1.00 3.00 1.00 1.00 1.00 2.00 10.00 -01.00 -0-0-0-0-01.00 -0-0-0-0-0-0-0-0- Court Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 2.00 9.50 6.00 18.50 1.00 2.00 8.50 5.00 16.50 1.00 3.00 8.50 5.00 17.50 1.00 3.00 7.00 7.00 18.00 Judicial Presiding Magistrate City Magistrate Limited Special City Magistrate Program Total 1.00 13.30 3.00 17.30 1.00 13.30 3.00 17.30 1.00 13.30 3.00 17.30 1.00 11.00 3.00 15.00 B-41 CITY COURT Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Judicial Services Court Section Manager Court Interpreter Supervisor Court Supervisor Court Interpreter Senior Court Clerk Program Total 1.00 1.00 3.00 2.00 37.00 44.00 1.00 1.00 3.00 2.00 40.00 47.00 1.00 1.00 2.00 2.00 37.00 43.00 1.00 1.00 2.00 2.00 37.00 43.00 Probation Court Section Manager Senior Probation Officer Probation Officer Court Clerk Program Total 1.00 4.00 3.00 2.00 10.00 1.00 4.00 3.00 1.00 9.00 1.00 4.00 3.00 1.00 9.00 1.00 4.00 3.00 -08.00 Public Services Court Section Manager Court Supervisor Senior Court Clerk Court Clerk Program Total 1.00 3.00 17.00 18.50 39.50 1.00 3.00 10.00 18.50 32.50 1.00 3.00 13.00 17.50 34.50 1.00 3.00 14.00 16.00 34.00 Department Total 146.80 138.80 138.80 134.00 B-42 CITY MANAGER OPERATING: POSITION TOTAL: $ 10,362,520 28.00 CITY MANAGER CONSERVATION and SUSTAINABLE DEVELOPMENT REAL ESTATE ZONING EXAMINER FINANCING PLAN PROGRAM ALLOCATION Other Federal Grants Fund 33% Conservation and Sustainable Development 37% Non-Federal Grants Fund 2% Real Estate 7% Zoning Examiner 2% City Manager 54% General Fund 65% B-43 B-44 CITY MANAGER The City Manager provides executive leadership in implementing the legislative policy of the Mayor and Council; formulates and oversees the fiscal plans that allocate current and future resources in accordance with Mayor and Council direction; and systematically monitors and reports on performance and progress to ensure accountability and to attain desired outcomes. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 16.00 4.00 10.00 2.00 32.00 15.00 4.00 10.00 2.00 31.00 13.00 4.00 9.00 2.00 28.00 13.00 4.00 9.00 2.00 28.00 TOTAL BUDGET Operating $ 3,861,401 $ 10,326,970 $ 9,260,860 $ 10,362,520 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Grant Capacity Department Total $ 2,739,818 462,329 28,587 630,667 $ 3,861,401 $ 2,534,220 4,844,760 47,990 2,900,000 $ 10,326,970 $ 2,311,420 4,609,850 39,590 2,300,000 $ 9,260,860 $ 2,410,200 4,304,330 47,990 3,600,000 $ 10,362,520 FUNDING SOURCES General Fund Other Federal Grants Fund Non-Federal Grants Fund Department Total $ 3,230,734 630,667 -0$ 3,861,401 $ 7,426,970 2,750,000 150,000 $ 10,326,970 $ 6,960,860 2,150,000 150,000 $ 9,260,860 $ 6,762,520 3,450,000 150,000 $ 10,362,520 POSITION RESOURCES City Manager Conservation and Sustainable Development Real Estate Zoning Examiner Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $10,362,520 reflects an increase of $35,550 from the Fiscal Year 2011 Adopted Budget. Changes include: Increase in capacity for the energy efficiency and conservation block grant Personnel costs Reduction in economic and workforce development contractual allocations Total B-45 $ 700,000 (124,020) (540,430) $ 35,550 CITY MANAGER DEPARTMENT MEASURES of PERFORMANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012  200 N/A 150 150   21 19 N/A N/A 12 22 18 25 Provide administrative support to various advisory committees. • Number of meetings held  15 N/A 12 15 Certify businesses through the Green Business Certification program. • Number of businesses certified  3 N/A 30 40 Manage conservation and sustainability grants. • Number of grants 3 N/A 3 3 Ensure regular, timely and accurate information is provided to residents about the City of Tucson. • Number of media releases distributed N/A N/A 200 225 Respond quickly and effectively to media requests and inquiries. • Number of media inquiries handled N/A N/A 500 550 Defeat legislation that is harmful to the City of Tucson and its residents. • Percent defeated 80% N/A 84% 80% Coordinate and manage property acquisitions, including rights-of-way, for Tucson Water, Parks and Recreation, Transportation, and the Regional Transportation Authority. • Number of acquisitions – rights-of-way Hold public hearings, render decisions, and make recommendations to the Mayor and Council related to zoning and land use, stolen property disposition and liquor license extensions. • Number of rezoning cases • Number of special exception land use case B-46 CITY MANAGER OPERATING PROGRAMS CITY MANAGER: This program area is responsible for carrying out the Mayor and Council’s policy decisions; providing executive oversight to all city departments; planning and developing programs in response to community needs; and fostering and maintaining the city's relationships with other governmental entities on the local, state, and federal levels. It is responsible for the City's economic development efforts and managing contractual obligations for organizations that promote economic and workforce development. This program area is also responsible for communicating with employees and the public, communications with the media, and coordinating communication efforts across departments. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 2,188,376 $ 6,341,970 $ 6,001,130 $ 5,627,160 Character of Expenditures Salaries and Benefits Services1 Supplies Program Total $ 1,794,782 383,403 10,191 $ 2,188,376 $ 1,595,480 4,727,520 18,970 $ 6,341,970 $ 1,467,940 4,517,220 15,970 $ 6,001,130 $ 1,398,570 4,209,620 18,970 $ 5,627,160 1In Fiscal Year 2011, funding for contractual allocations for economic and workforce development was transferred from Non-Departmental budget. OFFICE of CONSERVATION and SUSTAINABLE DEVELOPMENT (OCSD): This program area promotes an environmental vision and provides leadership that emphasizes strong natural resources protection and sustainable community growth. OCSD collaborates with city departments, businesses, neighborhoods, and other organizations to protect and enhance the integrity of our unique Sonoran Desert ecosystem and improve quality and livability of the urban environment. OCSD administers the Energy Efficiency and Conservation Block Grant awarded by the United States Department of Energy. Projected Revenue Sources General Fund Economic Stimulus Fund Other Federal Grants Fund Non-Federal Grants Fund Program Total $ 337,892 521,072 109,595 -0$ 968,559 $ 205,140 2,500,000 250,000 150,000 $ 3,105,140 $ 195,760 2,050,000 100,000 150,000 $ 2,495,760 $ 220,030 3,200,000 250,000 150,000 $ 3,820,030 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 298,441 35,353 4,098 630,667 $ 968,559 $ 165,160 32,200 7,780 2,900,000 $ 3,105,140 $ 155,780 32,200 7,780 2,300,000 $ 2,495,760 $ 180,110 32,140 7,780 3,600,000 $ 3,820,030 B-47 CITY MANAGER REAL ESTATE: This program area provides professional real property support for city departments, including appraisal, acquisition, management, special studies, cultural resource clearance, environmental investigation, leasing, and disposition. Projected Revenue Sources General Fund Real Estate Fees Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 497,965 -0$ 497,965 $ 636,860 30,000 $ 666,860 $ 483,960 60,000 $ 543,960 $ 609,750 60,000 $ 669,750 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 448,503 36,477 12,985 $ 497,965 $ 572,000 75,040 19,820 $ 666,860 $ 479,110 50,430 14,420 $ 543,960 $ 597,290 52,640 19,820 $ 669,750 ZONING EXAMINER: This program area provides independent and professional review and analysis of zoning and land use changes, stolen property dispositions, and liquor license extension-of-premises cases. Projected Revenue Sources General Fund $ 206,501 $ 213,000 $ 220,010 $ 245,580 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 198,092 7,096 1,313 $ 206,501 $ 201,580 10,000 1,420 $ 213,000 $ 208,590 10,000 1,420 $ 220,010 $ 234,230 9,930 1,420 $ 245,580 POSITION RESOURCES City Manager City Manager Deputy City Manager Assistant City Manager Intergovernmental Relations Program Director Assistant to the City Manager Planning Administrator Special Projects Manager Finance Manager Management Assistant to the City Manager Intergovernmental Relations Program Liaison Executive Assistant/City Manager Executive Assistant/Public Safety Retirement Support Secretary Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 -0- 1.00 1.00 1.00 -0- 2.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 -01.00 1.00 2.00 1.00 1.00 -01.00 -0- 2.00 -01.00 -02.00 -0- 3.00 1.00 3.00 1.00 3.00 1.00 3.00 1.00 1.00 16.00 1.00 15.00 1.00 13.00 1.00 13.00 B-48 CITY MANAGER Office of Conservation and Sustainable Development Conservation and Sustainable Development Program Director Project Manager Staff Assistant Program Assistant Program Total Real Estate Real Estate Program Director Real Estate Program Coordinator Review Appraiser Real Estate Agent Staff Assistant Property Manager Systems Analyst Property Agent Secretary Program Total Zoning Examiner Zoning Examiner Secretary Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 4.00 1.00 2.00 1.00 2.00 1.00 1.00 -01.00 1.00 10.00 1.00 2.00 1.00 2.00 1.00 -01.00 1.00 1.00 10.00 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 2.00 1.00 2.00 1.00 1.00 -0-01.00 9.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 32.00 31.00 28.00 28.00 B-49 B-50 ENVIRONMENTAL SERVICES OPERATING: CAPITAL: TOTAL: $ 49,313,020 2,163,200 $ 51,476,220 POSITION TOTAL: 241.00 ADMINISTRATION COLLECTIONS ENVIRONMENTAL COMPLIANCE LANDFILL OPERATIONS OTHER REQUIREMENTS FINANCING PLAN Environmental Services Fund 95% PROGRAM ALLOCATION Environmental Compliance 8% Miscellaneous Federal Grants 1% Landfill Operations 14% Other Requirements 14% Capital Improvement Program 4% Collections 55% B-51 Administration 9% B-52 ENVIRONMENTAL SERVICES The Environmental Services Department (ES) provides for the collection of refuse and recycling materials throughout the community. Additionally, ES ensures a safe environment for our citizens through the safe disposal of waste at the landfill and through groundwater protection/remediation activities. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 38.00 154.00 15.00 37.00 244.00 40.00 155.00 15.00 31.00 241.00 40.00 155.00 15.00 31.00 241.00 40.00 155.00 15.00 31.00 241.00 TOTAL BUDGET Operating Capital Department Total $ 40,980,757 5,585,160 $ 46,565,917 $ 47,336,260 1,802,300 $ 49,138,560 $ 41,935,460 498,840 $ 42,434,300 $ 49,313,020 2,163,200 $ 51,476,220 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Grant Capacity Operating Total Capital Improvement Program Department Total $ 15,351,722 16,244,633 3,917,918 2,890,298 2,576,186 -0$ 40,980,757 5,585,160 $ 46,565,917 $ 15,911,690 18,494,360 5,533,680 5,069,000 2,136,600 190,930 $ 47,336,260 1,802,300 $ 49,138,560 $ 15,122,970 15,670,730 4,467,150 4,538,010 2,136,600 -0$ 41,935,460 498,840 $ 42,434,300 $ 16,915,330 19,838,780 5,633,680 5,369,000 1,365,300 190,930 $ 49,313,020 2,163,200 $ 51,476,220 FUNDING SOURCES Environmental Services Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Total Capital Improvement Program Department Total $ 40,812,047 168,710 -0$ 40,980,757 5,585,160 $ 46,565,917 $ 46,741,130 404,200 190,930 $ 47,336,260 1,802,300 $ 49,138,560 $ 41,871,040 64,270 150 $ 41,935,460 498,840 $ 42,434,300 $ 48,717,890 404,200 190,930 $ 49,313,020 2,163,200 $ 51,476,220 POSITION RESOURCES Administration Collections Environmental Compliance Landfill Operations Department Total B-53 ENVIRONMENTAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $49,313,020 reflects an increase of $1,976,760 from the Fiscal Year 2011 Adopted Budget. Changes include: Personnel costs Collection vehicles, heavy equipment replacements/refurbishings, and fleet services acquisition fees Pueblo billing system charges Rate increase in public liability and hazardous waste Routing software purchase and related billing system updates Bad debt expense Other miscellaneous items Debt service Total $ 1,003,640 840,120 385,710 222,050 150,000 128,680 17,860 (771,300) $ 1,976,760 DEPARTMENT MEASURES of PERFORMANCE Enhance customer accessibility to the department by monitoring the telephone hang-up (abandoned calls) rate and adjusting the phone system to ensure quality customer service. • Percent of abandoned calls • Average time to answer calls (seconds) Low Income Program (monthly average). participants Collect solid waste materials. • Number of residential customers • Number of residential refuse tons collected • Number of commercial customers • Number of commercial refuse tons collected • Number of bins provided for community clean-ups Brownfields Assessments and Cleanups.1 • Phase I Environmental Site Assessments (Historic property use investigation) • Phase II Environmental Site Assessments (Sampling or contaminant investigation) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 3.8% 14 N/A N/A 3.5% 20 3.0% 20 5,502 N/A 5,500 4,000 136,044 153,328 3,439 89,177 N/A N/A N/A N/A 137,400 154,800 3,350 83,360 138,800 156,200 3,450 84,200 135 N/A 125 130 139 N/A 155 155 16 N/A 19 19 1Brownfields are properties which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Additional grant funding allowed an increase in assessment and cleanup of properties. B-54 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Groundwater Protection - Provide groundwater remediation, sampling and assessment to protect the drinking water aquifer. • Number of landfill gas monitoring wells sampled by ES staff (quarterly)2 • Number of sites under active groundwater remediation3 Environmental Management Program (EMP), a committee of senior representatives from various departments, meets regularly to address City environmental issues, set priorities, manage current incidents, and follow-up on previous incidents. • Number of significant environmental incidents handled Recycling. • Tons recycled at a local facility owned by Waste Management • Tons of electronic components recycled • Reduction in greenhouse gas emissions (metric tons of carbon dioxide) Household Hazardous Waste Program. • Number of residents served • Number of businesses served • Number of total tons collected Provide safe and environmentally-secure disposal of refuse. • Tons collected by city and private haulers • Number of loads Provide green energy from renewable landfill gas resources and reduce greenhouse gas emissions. • Landfill gas diverted to Tucson Electric Power for power generation (million cubic feet) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 247 N/A 251 256 5 N/A 5 6 21 N/A 20 20 44,622 N/A 44,500 45,500 55 49,088 N/A N/A 60 55,000 65 65,000 32,000 122 619 N/A N/A N/A 32,800 125 634 33,620 128 650 412,950 158,619 N/A N/A 480,000 175,000 450,000 175,000 324 N/A 350 350 2Expansion of active landfills require additional gas monitoring. site added as a result of Silverbell Capital Project which is needed to remove groundwater contaminants from below the landfill. 3Additional B-55 ENVIRONMENTAL SERVICES Department Measures of Performance (Continued) Public Information - ES is committed to providing Tucsonans with up-to-date information about its services and programs while recognizing that public education and outreach is an important function. • Number of student contacts in K-12 schools • Number of participants on ES tours Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 11,150 N/A 15,000 17,500 741 N/A 800 1,000 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Customer Service and Billing, Recycling and Waste Reduction, Tucson Clean and Beautiful, Public Information, and Management Support Services (i.e. finance, human resources, procurement and information technology). Projected Revenue Sources Environmental Services Fund $ 4,066,009 $ 4,324,570 $ 3,723,900 $ 4,521,530 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,985,387 933,107 147,515 $ 4,066,009 $ 3,167,440 890,360 266,770 $ 4,324,570 $ 2,887,600 742,460 93,840 $ 3,723,900 $ 3,179,000 975,760 366,770 $ 4,521,530 COLLECTIONS: This program area provides the collection of refuse and recycling services to both residential and commercial customers at a minimum per-unit cost while preserving community health and welfare. These costs also include the residential brush and bulky items collections, container maintenance, and funding for the Household Hazardous Waste (HHW) program. Projected Revenue Sources Environmental Services Fund $ 23,132,236 $ 26,869,040 $ 24,304,550 $ 27,192,600 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 9,349,647 7,698,424 3,193,867 2,890,298 $ 23,132,236 $ 9,722,460 8,392,590 4,334,990 4,419,000 $ 26,869,040 $ 9,311,190 7,453,090 3,542,260 3,998,010 $ 24,304,550 $ 10,256,940 8,711,670 4,334,990 3,889,000 $ 27,192,600 B-56 ENVIRONMENTAL SERVICES ENVIRONMENTAL COMPLIANCE: This program area provides a variety of regulatory and compliance activities to protect the citizens by providing a clean environment along with the development of renewable energy sources from landfill gas. The program area includes funding for Brownfields, grants, groundwater protection, and the remediation of the environment. Projected Revenue Sources Environmental Services Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,722,786 168,710 -0$ 1,891,496 $ 2,887,250 404,200 190,930 $ 3,482,380 $ 2,405,630 -0-0$ 2,405,630 $ 3,530,080 404,200 190,930 $ 4,125,210 Character of Expenditures Salaries and Benefits Services Supplies Equipment Grant Capacity Program Total $ 774,377 1,061,972 55,147 -0-0$ 1,891,496 $ 934,620 2,056,850 99,980 200,000 190,930 $ 3,482,380 $ 898,600 1,449,220 57,810 -0-0$ 2,405,630 $ 1,348,100 2,286,200 99,980 200,000 190,930 $ 4,125,210 LANDFILL OPERATIONS: This program area provides for the safe disposal of refuse materials with on-site waste diversion and recycling opportunities while ensuring compliance with regulatory laws to help protect the citizens of our community and also provide a clean environment. Projected Revenue Sources Environmental Services Fund $ 4,699,230 $ 5,400,320 $ 4,932,740 $ 6,823,640 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,242,311 1,935,530 521,389 -0$ 4,699,230 $ 2,087,170 2,031,210 831,940 450,000 $ 5,400,320 $ 2,025,580 1,593,920 773,240 540,000 $ 4,932,740 $ 2,131,290 2,580,410 831,940 1,280,000 $ 6,823,640 OTHER REQUIREMENTS: This program area funds ES Debt Service and an administrative service charge which compensates the general government for services received (e.g., procurement, financial, etc.). Projected Revenue Sources Environmental Services Fund $ 7,191,786 $ 7,259,950 $ 6,568,640 $ 6,650,040 Character of Expenditures Administrative Service Charges Debt Service Program Total $ 4,615,600 2,576,186 $ 7,191,786 $ 5,123,350 2,136,600 $ 7,259,950 $ 4,432,040 2,136,600 $ 6,568,640 $ 5,284,740 1,365,300 $ 6,650,040 B-57 ENVIRONMENTAL SERVICES POSITION RESOURCES Administration Director Deputy Director Environmental Services Administrator Information Technology Manager Principal Planner Environmental Manager GIS Supervisor GIS Data Analyst Management Coordinator Management Assistant Public Information Officer Recycling Coordinator Safety Specialist Public Information Specialist Water Services Supervisor Executive Assistant Administrative Assistant Customer Service Representative Secretary Program Total Collections Environmental Services Administrator Environmental Services Superintendant Welder Supervisor Environmental Services Accounts Representative Supervisor Environmental Services/Neighborhood Resources Supervisor Welder Equipment Operation Specialist Utility Service Representative Environmental Services Equipment Operator Senior Environmental Services Worker Senior Trades Helper Environmental Services Worker Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 1.00 1.00 -01.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 12.00 2.00 38.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 13.00 2.00 40.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 13.00 2.00 40.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 13.00 2.00 40.00 1.00 2.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 9.00 9.00 9.00 9.00 3.00 -02.00 120.00 3.00 1.00 2.00 116.00 3.00 1.00 2.00 116.00 3.00 1.00 2.00 116.00 4.00 2.00 9.00 154.00 6.00 2.00 10.00 155.00 6.00 2.00 10.00 155.00 6.00 2.00 10.00 155.00 B-58 ENVIRONMENTAL SERVICES Environmental Compliance Environmental Manager Environmental Project Coordinator Civil Engineer Environmental Scientist Staff Assistant Environmental Services Inspection Supervisor Environmental Services Inspector Program Total Landfill Operations Environmental Services Administrator Civil Engineer Environmental Services Superintendent Environmental Scientist Environmental Services/Neighborhood Services Supervisor Office Supervisor Equipment Operation Specialist Customer Service Representative Senior Environmental Services Worker Environmental Services Worker Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 3.00 3.00 -02.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 2.00 3.00 1.00 2.00 1.00 1.00 5.00 15.00 5.00 15.00 5.00 15.00 5.00 15.00 1.00 1.00 1.00 1.00 2.00 1.00 -01.00 1.00 2.00 1.00 -01.00 1.00 2.00 1.00 -01.00 1.00 2.00 1.00 14.00 5.00 3.00 8.00 37.00 1.00 12.00 4.00 3.00 6.00 31.00 1.00 12.00 4.00 3.00 6.00 31.00 1.00 12.00 4.00 3.00 6.00 31.00 244.00 241.00 241.00 241.00 B-59 B-60 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW (OEOP) OPERATING: POSITION TOTAL: $ 823,250 9.00 FINANCING PLAN PROGRAM ALLOCATION OEOP 100% General Fund 100% B-61 B-62 OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW The Office of Equal Opportunity Programs and Independent Police Review investigates complaints of discrimination filed by citizens and city employees and ensures accessibility to city programs, facilities, and services for persons with disabilities. The Small Business and Disadvantaged Business Enterprise Programs are also administered through this office. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 10.00 10.00 9.00 9.00 TOTAL BUDGET Operating $ 891,484 $ 893,500 $ 795,170 $ 823,250 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 834,856 53,409 3,219 $ 891,484 $ 823,650 62,350 7,500 $ 893,500 $ 728,570 59,100 7,500 $ 795,170 $ 756,030 59,720 7,500 $ 823,250 FUNDING SOURCES General Fund $ 891,484 $ 893,500 $ 795,170 $ 823,250 POSITION RESOURCES Equal Opportunity/Independent Police Review SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $823,250 reflects a decrease of $70,250 from the Fiscal Year 2011 Adopted Budget. Personnel costs $ (70,250) DEPARTMENT MEASURES of PERFORMANCE Process, investigate, and mediate complaints of discrimination filed by citizens and city employees. • Number of complaints processed 26 N/A 25 25 Provide Minority and Women-Owned Business/Disadvantaged Business Enterprise certification and re-certification. • Number of certifications processed 207 N/A 200 200 B-63 EQUAL OPPORTUNITY/INDEPENDENT POLICE REVIEW Department Measures of Performance (Continued) Provide citizens with an external police review process to ensure a thorough, objective, and fair resolution of citizen inquiries and complaints regarding police misconduct. • Number of complaints reviewed Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 201 N/A 200 200 OPERATING PROGRAM OFFICE of EQUAL OPPORTUNITY PROGRAMS and INDEPENDENT POLICE REVIEW: Investigates complaints of discrimination filed by citizens and city employees, and ensures accessibility to city programs, facilities, and services for persons with disabilities. The office provides citizens with an external police review process to ensure thorough resolution of citizen complaints of police misconduct. The office also administers the Small Business Enterprise Program and the Disadvantaged Business Program which entails certification of participating businesses, establishing participation goals for eligible projects, and monitoring the program’s effectiveness. Projected Revenue Sources General Fund $ 891,484 $ 893,500 $ 795,170 $ 823,250 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 834,856 53,409 3,219 $ 891,484 $ 823,650 62,350 7,500 $ 893,500 $ 728,570 59,100 7,500 $ 795,170 $ 756,030 59,720 7,500 $ 823,250 POSITION RESOURCES Equal Opportunity/Independent Police Review Equal Opportunity and Independent Police Review Program Director Program Manager Project Manager ADA Compliance Specialist Business Enterprise Compliance Specialist Senior Equal Opportunity Specialist Equal Opportunity Specialist Administrative Assistant Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 -03.00 1.00 2.00 10.00 1.00 1.00 1.00 -03.00 1.00 2.00 10.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 9.00 B-64 FINANCE OPERATING: POSITION TOTAL: $ 17,313,170 111.00 ADMINISTRATION ACCOUNTING INVESTMENTS GENERAL PUBLIC LIABILITY GROUND REMEDIATION REVENUE TAX AUDIT PROGRAM ALLOCATION FINANCING PLAN Revenue 21% Internal Service Fund: Self Insurance 55% Tax Audit 6% Other* 9% General Fund 45% General Public Liability 52% Accounting 12% *Other includes Administration (4%), Ground Remediation (3%), and Investments (<2%). B-65 B-66 FINANCE The Finance Department supports the operations of the City of Tucson by maintaining a fiscally sound organization that conforms to legal requirements and generally accepted financial management principles; and provides quality service in the areas of investments, debt management, revenue administration and projections, accounting, and tax audit. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 4.00 33.00 4.00 3.00 51.00 12.00 107.00 5.00 33.00 4.00 3.00 51.00 11.00 107.00 5.00 33.00 4.00 3.00 54.00 12.00 111.00 5.00 33.00 4.00 3.00 54.00 12.00 111.00 TOTAL BUDGET Operating $ 15,846,530 $ 16,689,870 $ 16,293,580 $ 17,313,170 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 6,381,684 9,189,699 275,147 $ 15,846,530 $ 6,801,490 9,391,570 496,810 $ 16,689,870 $ 6,584,370 9,344,820 364,390 $ 16,293,580 $ 7,204,970 9,619,260 488,940 $ 17,313,170 FUNDING SOURCES General Fund Internal Service Fund: Self Insurance Department Total $ 7,015,739 8,830,791 $ 15,846,530 $ 7,433,790 9,256,080 $ 16,689,870 $ 7,258,880 9,034,700 $ 16,293,580 $ 7,778,620 9,534,550 $ 17,313,170 POSITION RESOURCES Administration Accounting General Public Liability Investments Revenue Tax Audit Department Total SIGNIFICANT CHANGES: GENERAL FUND The adopted General Fund operating budget for Fiscal Year 2012 of $7,778,620 is an increase of $344,830 from the Fiscal Year 2011 Adopted Budget. Changes include: Personnel costs Increased budget capacity for bank fees in Investments program area Miscellaneous adjustments Decreased postage usage due to the implementation of the business license management system Reduced cost of armored car transport services contract Operational budget reduction in Public Safety Personnel Retirement System support unit Decrease in temporary services usage Total B-67 $ 419,750 17,710 (2,960) (10,000) (19,310) (25,000) (35,360) $ 344,830 FINANCE SIGNIFICANT CHANGES: SELF INSURANCE FUND The Self Insurance Fund adopted operating budget for Fiscal Year 2012 of $9,534,550 is an increase of $278,470 from the Fiscal Year 2011 Adopted Budget. Changes include: Ground remediation at Eastside Service Center Fuel Island to begin in Fiscal Year 2012 Cost increase for continued ground remediation Operational costs in the General Public Liability program area Personnel costs Total $ 243,990 34,800 15,950 (16,270) $ 278,470 DEPARTMENT MEASURES of PERFORMANCE Plan, organize, and direct city debt offerings. • Number of debt offerings Pay vendor invoices. • Vendor checks issued • Accounts payable turnover ratio Issue new licenses and bill accounts. • New licenses issued • Accounts billed Process and deposit utility, tax, and license payments and other city revenue. • Total number of payments processed (000s) • Percent of utility payments processed the same day as received • Percent of tax, license, and other payments processed the same day as received • Collect business sales taxes and occupational license fees ($000s) Recover unpaid taxes identified in audits and collect delinquent taxes ($000s). Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012  6 N/A 7 6       73,524 14.79 N/A N/A 75,000 13.00 75,000 13.00 4,989 20,000 N/A N/A 5,000 15,000 5,000 15,000  1,983 N/A 1,940 1,900  72.8% N/A 60.8% 60.0%  90% N/A 80% 80%  $ 167,433 N/A $ 167,550 $ 167,550 $ 4,039 N/A $ 5,100 $ 5,500 B-68 FINANCE OPERATING PROGRAMS ADMINISTRATION: This program area provides supervision to the department and financial direction to city management and other city departments; conducts financial analysis; prepares and monitors the department’s budget; manages the city’s debt obligations and requirements; prepares revenue projections; and carries out the administrative functions and requirements of the Public Safety Pension Retirement System. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Actual FY 2010 $ 597,894 $ 778,630 $ 757,910 $ 753,740 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 478,558 112,638 6,698 $ 597,894 $ 661,940 95,900 20,790 $ 778,630 $ 643,810 101,850 12,250 $ 757,910 $ 642,290 93,660 17,790 $ 753,740 ACCOUNTING: This program area ensures appropriate reporting of the city’s funds and financial transactions, prepares the Comprehensive Annual Financial Report (CAFR), processes employee payroll, manages accounts receivables and accounts payables, and pursues the collection of past due accounts. Projected Revenue Sources General Fund $ 1,882,980 $ 2,060,880 $ 1,974,180 $ 2,084,970 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,744,058 87,758 51,164 $ 1,882,980 $ 1,927,600 74,710 58,570 $ 2,060,880 $ 1,821,430 98,230 54,520 $ 1,974,180 $ 1,951,200 75,200 58,570 $ 2,084,970 GENERAL PUBLIC LIABILITY: This program area reviews claims filed against the city and pays for public liability and property losses. It also reviews contracts for insurance and indemnification requirements. Projected Revenue Sources Internal Service Fund: Self Insurance $ 8,830,791 $ 9,044,880 $ 8,748,700 $ 9,044,560 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 318,254 8,503,006 9,531 $ 8,830,791 $ 338,580 8,531,000 175,300 $ 9,044,880 $ 272,350 8,393,920 82,430 $ 8,748,700 $ 322,310 8,541,820 180,430 $ 9,044,560 B-69 FINANCE INVESTMENTS: This program area is responsible for managing the city’s cash and investments by projecting cash needs to maintain adequate liquidity, ensuring the timely transfer of funds to meet daily cash needs and investing the excess to provide maximum returns at acceptable levels of risk. This area is the main contact point for the city's banking services provider. This program area also provides administration and oversight in the management of investments for the Tucson Supplemental Retirement System (TSRS). Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 256,179 $ 215,420 $ 230,670 $ 242,470 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 72,510 182,875 794 $ 256,179 $ 86,380 127,990 1,050 $ 215,420 $ 81,960 147,660 1,050 $ 230,670 $ 95,300 146,120 1,050 $ 242,470 GROUND REMEDIATION: This program area ensures that the surrounding area is remediated after removal of underground storage tanks as required for compliance with local, state, and federal laws. Projected Revenue Sources Internal Service Fund: Self Insurance Character of Expenditures Services Supplies Program Total $ -0- $ 211,200 $ 286,000 $ 489,990 $ -0-0-0- $ 211,200 -0$ 211,200 $ 285,500 500 $ 286,000 $ 489,990 -0$ 489,990 $ REVENUE: This program area operates cashier stations throughout the community, processes business tax returns, manages all city business licenses, investigates unlicensed businesses, and provides staff support to the City of Tucson Small Business Commission. Projected Revenue Sources General Fund $ 3,299,866 $ 3,442,810 $ 3,320,710 $ 3,649,990 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,821,742 278,622 199,502 $ 3,299,866 $ 2,891,450 316,010 235,350 $ 3,442,810 $ 2,823,430 290,930 206,350 $ 3,320,710 $ 3,178,190 246,450 225,350 $ 3,649,990 B-70 FINANCE TAX AUDIT: This program area administers the City Tax Code to generate revenue for financing city services. It educates businesses about the code, and conducts regular tax audits of city businesses to ensure compliance with the tax code. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 978,820 $ 936,050 $ 975,410 $ 1,047,450 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 946,562 24,800 7,458 $ 978,820 $ 895,540 34,760 5,750 $ 936,050 $ 941,390 26,730 7,290 $ 975,410 $ 1,015,680 26,020 5,750 $ 1,047,450 POSITION RESOURCES Administration Assistant City Manager/Chief Financial Officer Director Deputy Director Finance Manager Executive Assistant Program Total -0- -0- -0- 1.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 -01.00 2.00 1.00 5.00 Accounting Finance Administrator Finance Manager Finance Analyst Principal Accountant/Auditor Senior Accountant/Auditor Financial Services Supervisor Account Clerk Supervisor Administrative Assistant Senior Account Clerk Office Assistant Program Total 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 2.00 2.00 2.00 6.00 3.00 3.00 3.00 10.00 1.00 33.00 1.00 1.00 -02.00 4.00 1.00 -01.00 2.00 4.00 1.00 -01.00 2.00 4.00 1.00 -01.00 2.00 4.00 General Public Liability Risk Manager Risk Management Supervisor Risk Management Claims Adjuster Administrative Assistant Program Total B-71 FINANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 -01.00 1.00 3.00 1.00 -01.00 1.00 3.00 1.00 1.00 -01.00 3.00 1.00 1.00 -01.00 3.00 Revenue Finance Administrator Finance Manager Finance Analyst Financial Services Supervisor Office Supervisor Revenue Investigation Supervisor Revenue Investigator Account Clerk Supervisor Administrative Assistant Customer Service Representative Senior Account Clerk Senior Cashier Program Total 1.00 1.00 2.00 4.00 2.00 1.00 12.00 1.00 1.00 4.00 10.00 12.00 51.00 1.00 1.00 2.00 4.00 2.00 1.00 12.00 1.00 1.00 4.00 10.00 12.00 51.00 1.00 1.00 2.00 4.00 2.00 1.00 16.00 -01.00 5.00 9.00 12.00 54.00 1.00 1.00 2.00 4.00 2.00 1.00 16.00 -01.00 5.00 9.00 12.00 54.00 Tax Audit Finance Administrator Principal Accountant/Auditor Administrative Assistant Senior Accountant/Auditor Senior Account Clerk Program Total 1.00 2.00 1.00 8.00 -012.00 1.00 2.00 -08.00 -011.00 1.00 2.00 -08.00 1.00 12.00 1.00 2.00 -08.00 1.00 12.00 107.00 107.00 111.00 111.00 Investments Finance Manager Finance Analyst Senior Accountant/Auditor Senior Account Clerk Program Total Department Total B-72 GENERAL SERVICES OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 56,345,030 19,708,700 $ 76,053,730 312.00 ADMINISTRATION COMMUNICATIONS FACILITIES FLEET SERVICES INTERNAL SERVICE FUND GRANTS FINANCING PLAN Capital Improvement Program 26% ISF: General Services 28% PROGRAM ALLOCATION Other* 2% General Funds 10% Fleet Services ISF 46% ISF: Fleet Services 34% Facilities 35% Other* 3% Communications 16% *Other includes Administration (2%) and Grants (1%). *Other includes Capital Improvement Fund (<1%), Non-Federal Grants Fund (<1%), and Other Federal Grants Fund (<1%). B-73 B-74 GENERAL SERVICES The General Services Department manages three major programs: Facilities, Communications, and Fleet. These programs directly support service delivery to the community by all other city departments. Under administrative leadership and support, the department manages and provides services in planning, design, construction, repair, and demolition of buildings; planning, scheduling, and executing building maintenance and repair; managing the city’s energy needs, supplies, and costs; installation, maintenance, and repair of critical public safety communications systems and equipment; coordination on behalf of the State of Arizona of all regional 911 systems, operations, and equipment; 911 call taking and fire-medical response dispatch for Tucson and surrounding jurisdictions; new vehicle specification and acquisition; supply, storage, and dispensing of all city fuel; managing city motor pools; and planning, scheduling, and performance of vehicle preventive maintenance and repair. Oversight and management is also provided for the ParkWise program. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 7.00 109.00 104.00 104.00 324.00 7.00 108.00 105.00 104.00 324.00 7.00 108.00 105.00 99.00 319.00 7.00 103.00 105.00 97.00 312.00 $ 46,882,424 2,335,634 $ 49,218,058 $ 57,217,160 24,159,000 $ 81,376,160 $ 47,534,900 5,537,420 $ 53,072,320 $ 56,345,030 19,708,700 $ 76,053,730 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 19,453,929 13,160,772 13,539,508 136,730 591,485 $ 46,882,424 2,335,634 $ 49,218,058 $ 21,368,000 15,983,780 18,065,710 313,670 1,486,000 $ 57,217,160 24,159,000 $ 81,376,160 $ 19,555,600 13,470,070 13,795,630 123,500 590,100 $ 47,534,900 5,537,420 $ 53,072,320 $ 21,511,090 14,069,210 17,382,230 1,377,830 2,004,670 $ 56,345,030 19,708,700 $ 76,053,730 FUNDING SOURCES General Fund Capital Improvement Fund Internal Service Fund: Fleet Services Internal Service Fund: General Services Non-Federal Grants Fund Other Federal Grants Fund Department Total Capital Improvement Program Department Total $ 8,280,588 -021,826,042 16,683,735 -092,059 $ 46,882,424 2,335,634 $ 49,218,058 $ 8,831,400 -027,211,900 20,100,060 900,000 173,800 $ 57,217,160 24,159,000 $ 81,376,160 $ 8,263,060 100,000 21,554,650 17,443,390 -0173,800 $ 47,534,900 5,537,420 $ 53,072,320 $ 7,962,650 400,000 26,116,740 21,217,190 530,830 117,620 $ 56,345,030 19,708,700 $ 76,053,730 POSITION RESOURCES Administration Communications Facilities Fleet Services Department Total TOTAL BUDGET Operating Capital B-75 GENERAL SERVICES SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $56,345,030 reflects a decrease of $872,130 from the Fiscal Year 2011 Adopted Budget. Changes include: Increase in capacity for vehicle replacement and Phase I of the purchase of a comprehensive Maintenance Management System in the Facilities Management Division to be paid from the Internal Service Fund balance Capacity for an awarded Qualified Energy Conservation Bond (QECB) allocation Capital improvement funds allocated for the replacement of the Tucson Convention Center Exhibition Hall roof Personnel costs Transfer of the Children's Museum and Temple of Music and Art facilities’ costs to nondepartmental budget Reduction of contingency funding for the emergency repair of public safety communications equipment, systems, infrastructure and I-Net and elimination of funds available for the repair/replacement of building components Reductions in capacity as a result of decreased demand for vehicle repair parts, projected decline in CNG fuel consumption, and reduction in facility-related costs due to the closure of the East Side Service Center Reduction in un-utilized grant capacity Total $ 700,000 530,830 400,000 31,950 (166,430) (580,530) (887,950) (900,000) $ (872,130) DEPARTMENT MEASURES of PERFORMANCE Work toward a 100% on-time completion rate of Facilities Management work orders. • Percent of work orders completed within 5 days after receipt • Percent of preventive maintenance work orders completed on set schedule Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 New Measure New Measure N/A 60% 65% N/A 74% 75% New Measure N/A N/A $ 2,000  Reduce the costs associated with the permitting and inspecting of repair/replacement building component projects by utilizing the Registered Plant (annual permit) concept. • Targeted annual cost reduction ($000) B-76 GENERAL SERVICES Department Measures of Performance (Continued) Minimize internal project management (PM) costs for the design and construction of City facilities. • Percent of completed large (greater than $500,000) projects where PM costs did not exceed 5% • Percent of completed small (less than $500,000) projects where PM costs did not exceed 10% Provide the Environmental Services Department with 100% of its daily collection equipment requirements for side-loaders and front-end loaders. • 46 side loaders daily • 13 front-end loaders daily Provide each of the Police Department’s five teams with 100% of their daily marked vehicle requirements. Answer 9-1-1 calls for fire, medical, and police assistance. • Number of annual calls • Percent answered within 3 seconds Dispatch correct level of fire/medical emergency response with applicable patient or scene information 100% of the time based on feedback from customer fire departments and districts. • Percent on target Maximize public safety communications equipment availability while minimizing operational costs by ensuring repeat repairs are kept to 5% or less. • Percent repeat repairs Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 New Measure N/A 90% 100% New Measure N/A 80% 100% 94% 97% N/A N/A 95% 98% 100% 100% 100% N/A 100% 100% 528,287 98% N/A N/A 530,000 98% 535,000 100% N/A 99% 100% N/A 8% 5% New Measure 10% B-77 GENERAL SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area provides overall leadership, management, budgeting, cost accounting, personnel management, environmental compliance, and safety support for the department. Projected Revenue Sources Interdepartmental Charges Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 750,044 $ 780,760 $ 803,310 $ 932,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 715,281 29,467 5,296 $ 750,044 $ 733,200 34,690 12,870 $ 780,760 $ 768,600 29,430 5,280 $ 803,310 $ 891,580 30,310 10,900 $ 932,790 COMMUNICATIONS: This program area provides and maintains critical public safety and general services communications equipment; coordinates regional 911 systems and operations on behalf of the State of Arizona; and provides continuous 911 call taking and emergency fire-medical dispatching services for Tucson and surrounding jurisdictions. Projected Revenue Sources General Fund State 911 Revenue TriBand IGA Revenue Interdepartmental Charges Program Total $ 6,434,164 6,226 20,729 1,928,073 $ 8,389,192 $ 6,995,930 65,760 18,660 2,567,210 $ 9,647,560 $ 6,567,260 90,310 18,630 2,119,950 $ 8,796,150 $ 6,616,040 40,000 18,010 2,578,500 $ 9,252,550 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 6,186,384 1,835,240 324,386 43,182 $ 8,389,192 $ 6,841,590 2,245,160 505,810 55,000 $ 9,647,560 $ 6,254,270 2,084,440 333,940 123,500 $ 8,796,150 $ 6,717,350 2,035,870 424,330 75,000 $ 9,252,550 B-78 GENERAL SERVICES FACILITIES: This program area ensures a healthy, functional, aesthetic, and sustainable building environment for all city employees and the public through development and oversight of long-term building plans and programs; detailed project scopes, cost estimates, design, and construction documents; construction oversight for major new buildings; repairs, remodels, alteration and demolition projects; planning and scheduling ongoing and long-term facilities maintenance, repair, and custodial services; and planning and implementation for energy conservation and energy optimization efforts. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Interdepartmental Charges Capital Improvement Fund Solar America Cities Grant Program Total $ 1,819,469 14,005,618 -092,059 $ 15,917,146 $ 1,751,050 16,752,090 -0173,800 $ 18,676,940 $ 1,586,860 14,520,130 100,000 173,800 $ 16,380,790 $ 1,288,600 17,705,900 400,000 117,620 $ 19,512,120 Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service Program Total $ 6,544,703 7,429,726 1,351,232 -0591,485 $ 15,917,146 $ 7,375,550 8,128,720 1,669,670 17,000 1,486,000 $ 18,676,940 $ 6,766,170 7,552,080 1,472,440 -0590,100 $ 16,380,790 $ 7,726,110 7,507,850 1,593,160 680,330 2,004,670 $ 19,512,120 FLEET SERVICES INTERNAL SERVICE FUND: This program area provides direct vehicle, fuel, and equipment support to all City operations. City vehicles and equipment are centrally specified and procured; preventive maintenance plans are scheduled and developed; vehicles maintained and repaired; vehicles and equipment disposed of; and all fuels purchased, stored, and dispensed. Projected Revenue Sources Interdepartmental Charges Sale of Biodiesel to University of Arizona Vehicle Auction Revenue Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 21,538,240 60,209 $ 27,056,900 80,000 $ 21,520,990 8,660 $ 26,086,740 -0- 227,593 $ 21,826,042 75,000 $ 27,211,900 25,000 $ 21,554,650 30,000 $ 26,116,740 $ 6,007,561 3,866,339 11,858,594 93,548 $ 21,826,042 $ 6,417,660 4,775,210 15,877,360 141,670 $ 27,211,900 $ 5,766,560 3,804,120 11,983,970 -0$ 21,554,650 $ 6,176,050 4,495,180 15,353,840 91,670 $ 26,116,740 B-79 GENERAL SERVICES GRANTS: This program area provides capacity for grant funding allocated to the General Services Department in order to enhance operational objectives outlined by the Mayor and Council. Projected Revenue Sources Non-Federal Grants Character of Expenditures Services Equipment Actual FY 2010 Adopted FY 2011 $ -0- $ 900,000 $ -0- $ 530,830 $ -0-0-0- $ 800,000 100,000 $ 900,000 $ -0-0-0- $ $ Estimated FY 2011 $ Adopted FY 2012 -0530,830 $ 530,830 POSITION RESOURCES Administration Director Deputy Director Management Coordinator Lead Management Analyst Management Assistant Executive Assistant Program Total Communications General Services Administrator Communications Superintendent Communications Maintenance Superintendent Management Assistant Communications Maintenance Scheduler Planner Scheduler Electronics Technician Supervisor Electronics Technician Public Safety Communications Supervisor Electronics Bench Technician Public Safety Dispatcher Administrative Assistant Master Street Address Guide Scheduler Secretary Senior Account Clerk Senior Storekeeper Emergency 911 Operator Customer Service Clerk Program Total 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 1.00 2.00 1.00 1.00 1.00 7.00 1.00 2.00 -0- 1.00 2.00 -0- 1.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 2.00 8.00 8.00 1.00 -01.00 2.00 8.00 8.00 1.00 1.00 -02.00 8.00 8.00 1.00 1.00 -02.00 8.00 8.00 4.00 56.00 2.00 -01.00 1.00 1.00 20.00 1.00 109.00 4.00 56.00 1.00 -01.00 1.00 1.00 20.00 1.00 108.00 4.00 56.00 1.00 1.00 -01.00 1.00 20.00 1.00 108.00 4.00 51.00 1.00 1.00 -01.00 1.00 20.00 1.00 103.00 B-80 GENERAL SERVICES Facilities Architecture and Engineering Administrator Facilities Management Administrator General Services Administrator Energy Manager Facilities Management Superintendent Management Coordinator Architect Mechanical Engineer Management Assistant Senior Engineering Associate Staff Assistant Planner Scheduler Carpentry Supervisor Facilities Management Supervisor Electrical Supervisor HVAC-R Supervisor Lock Shop Supervisor Plumbing Supervisor Electrician Electronics Technician Energy Management Control System Technician Engineering Associate Facilities Project Coordinator Fuel Station Mechanic HVAC-R Mechanic Carpenter Custodial Services Supervisor Locksmith Physical Plant Operator Plumber Painter Roofer Administrative Assistant Building Maintenance Worker Lead Custodian Secretary Senior Account Clerk Storekeeper Custodian Customer Service Clerk Technological Intern Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 -0- -0- 1.00 1.00 -02.00 1.00 2.00 1.00 3.00 1.00 1.00 3.00 1.00 1.00 -05.00 -0-0-0-09.00 2.00 -0- -02.00 1.00 2.00 1.00 3.00 1.00 1.00 3.00 1.00 1.00 -05.00 -0-0-0-09.00 2.00 -0- 1.00 -01.00 2.00 1.00 3.00 1.00 1.00 3.00 1.00 1.00 1.00 -01.00 1.00 1.00 1.00 9.00 -02.00 1.00 -01.00 3.00 -03.00 1.00 1.00 3.00 1.00 2.00 1.00 -01.00 1.00 1.00 1.00 9.00 -02.00 -04.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 3.00 2.00 -06.00 3.00 1.00 2.00 -015.00 2.00 1.00 104.00 -04.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 3.00 2.00 1.00 6.00 3.00 1.00 2.00 -015.00 2.00 1.00 105.00 -04.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 3.00 2.00 -06.00 3.00 2.00 2.00 -015.00 2.00 1.00 105.00 1.00 4.00 3.00 8.00 7.00 2.00 3.00 4.00 6.00 3.00 2.00 -04.00 3.00 2.00 2.00 1.00 15.00 1.00 1.00 105.00 B-81 GENERAL SERVICES Fleet Services Fleet Administrator General Services Administrator Fleet Maintenance Superintendent Fleet Services Superintendent Certified Fleet Services Supervisor Staff Assistant Fleet Equipment Specialist Fleet Services Supervisor Certified Lead Automotive Mechanic Certified Senior Heavy Equipment Mechanic Certified Automotive Mechanic Lead Automotive Mechanic Senior Heavy Equipment Mechanic Automotive Mechanic Certified Lead Fleet Services Technician Welder Automotive Body Technician Automotive Parts Specialist Certified Fleet Control Specialist Heavy Equipment Operator Administrative Assistant Certified Senior Fleet Services Technician Customer Service Representative Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Automotive Service Writer Customer Service Clerk Fleet Services Attendant Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 -01.00 -02.00 1.00 1.00 3.00 6.00 1.00 -0- -01.00 -02.00 1.00 1.00 3.00 6.00 1.00 -0- 1.00 -01.00 1.00 1.00 1.00 3.00 5.00 1.00 -0- 1.00 -01.00 1.00 1.00 1.00 3.00 5.00 1.00 1.00 4.00 3.00 25.00 13.00 1.00 2.00 1.00 9.00 2.00 1.00 1.00 11.00 1.00 1.00 4.00 4.00 2.00 -01.00 3.00 104.00 6.00 3.00 25.00 11.00 1.00 2.00 1.00 9.00 2.00 1.00 1.00 12.00 1.00 1.00 4.00 3.00 2.00 -01.00 3.00 104.00 6.00 2.00 25.00 11.00 1.00 2.00 1.00 8.00 2.00 1.00 1.00 12.00 -01.00 3.00 3.00 2.00 1.00 -03.00 99.00 10.00 2.00 24.00 7.00 1.00 2.00 1.00 8.00 2.00 -01.00 14.00 -01.00 3.00 1.00 1.00 1.00 -03.00 97.00 324.00 324.00 319.00 312.00 B-82 HOUSING and COMMUNITY DEVELOPMENT OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 82,107,850 2,899,300 $ 85,007,150 201.25 ADMINISTRATION ASSET MANAGEMENT CODE ENFORCEMENT COMMUNITY DEVELOPMENT CONTRACTS HISTORIC PRESERVATION HOUSING CHOICE VOUCHER PROGRAM/SECTION 8 NEIGHBORHOOD PLANNING and SUPPORT PLANNING and COMMUNITY DEVELOPMENT PUBLIC HOUSING PROGRAM TENANT SERVICES PROGRAM ALLOCATION FINANCING PLAN Other* 20% Human and Community Development Fund 11% General Fund 8% Public Housing AMP Funds 17% Public Housing Program 16% Housing Choice Voucher Program 46% Other* 8% Public Housing Section 8 44% Community Development 12% Contracts 18% *Other includes HOME Investment Partnerships (6%), Miscellaneous Housing Grant Fund (6%), Non-Federal Grants (5%), Capital Improvement Program (3%), and Other Federal Grants (<1%). *Other includes Code Enforcement (3%), Administration (2%), Asset Management (1%), Neighborhood Planning (1%), Planning and Community Development (1%), Historic Preservation (<1%), and Tenant Services (<1%). B-83 B-84 HOUSING and COMMUNITY DEVELOPMENT Acting as the city's housing authority, the department of Housing and Community Development ensures safe and sanitary housing for subsidized rental clients and low-income clients housed in city-owned units; develops and rehabilitates affordable housing; and enforces property and housing codes. The department also supports neighborhood associations; develops long-range community planning; oversees funding contracts with human services agencies; administers the Back to Basics capital program; and works with other departments and community stakeholders to preserve and document historic and archaeological resources. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 14.00 0.50 34.00 18.00 7.00 1.00 41.00 13.00 0.50 34.00 15.00 9.00 4.00 41.00 12.00 0.50 32.00 14.00 10.00 4.00 42.00 12.00 0.50 31.00 14.00 10.00 4.00 42.00 -07.00 6.00 8.00 6.00 8.00 6.00 8.00 66.75 4.00 10.00 1.00 66.75 4.00 -01.00 68.75 4.00 -01.00 69.75 4.00 -0-0- 204.25 202.25 202.25 201.25 TOTAL BUDGET Operating Capital Department Total $ 71,400,839 8,865,691 $ 80,266,530 $ 80,325,960 8,115,800 $ 88,441,760 $ 80,964,390 6,184,240 $ 87,148,630 $ 82,107,850 2,899,300 $ 85,007,150 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Operating Total Capital Improvement Program Department Total $ 12,535,910 57,501,740 1,363,189 -0$ 71,400,839 8,865,691 $ 80,266,530 $ 12,865,730 65,963,920 1,496,310 -0$ 80,325,960 8,115,800 $ 88,441,760 $ 12,736,650 66,963,730 1,264,010 -0$ 80,964,390 6,184,240 $ 87,148,630 $ 13,741,600 67,368,720 988,530 9,000 $ 82,107,850 2,899,300 $ 85,007,150 POSITION RESOURCES Administration Asset Management Code Enforcement Community Development Contracts Historic Preservation Housing Choice Voucher/Section 8 Program Neighborhood Planning and Support Planning and Community Development Administration Public Housing Program Tenant Services Comprehensive Planning HOPE VI and Depot Plaza/Martin Luther King Revitalization Department Total B-85 HOUSING and COMMUNITY DEVELOPMENT FUNDING SOURCES General Fund Civic Contributions Fund Community Development Block Grant HOME Investment Partnerships Miscellaneous Housing Grant Fund Non-Federal Grants Other Federal Grants Public Housing (AMP) Funds Public Housing Section 8 Fund Operating Total Capital Improvement Program Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 6,280,767 50,000 4,635,365 4,358,830 8,883,006 188,246 110,335 12,809,990 34,084,300 $ 71,400,839 8,865,691 $ 80,266,530 $ 6,981,770 -09,664,720 5,307,980 6,925,450 2,754,090 170,540 12,949,330 35,572,080 $ 80,325,960 8,115,800 $ 88,441,760 $ 6,448,280 11,600 9,741,230 6,289,790 5,307,600 3,575,900 116,000 13,960,290 35,513,700 $ 80,964,390 6,184,240 $ 87,148,630 $ 6,403,960 -09,185,890 5,471,830 5,418,140 3,878,280 230,840 14,200,440 37,318,470 $ 82,107,850 2,899,300 $ 85,007,150 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $82,107,850 reflects an increase of $1,781,890 from the Fiscal Year 2011 Adopted Budget. Changes include: Housing Choice Voucher program non-salary increase Personnel costs First Things First grant non-salary increase General Fund allocated to human services contracts Martin Luther King Apartment project completion in Fiscal Year 2011 General Fund non-salary program reductions in code enforcement, historic preservation, neighborhood newsletter, and administrative support Other federal program adjustments Total $ 1,697,200 875,870 811,770 (148,430) (464,540) (464,910) (525,070) $ 1,781,890 DEPARTMENT MEASURES of PERFORMANCE Occupancy rate of the City's Public Housing Program. • Occupancy rate 98.7% N/A 97.0% 97.0% Rehabilitate homes for low income persons using federal funds. Rehabilitation can include heating and cooling upgrades, plumbing, electrical, and structural improvements, or other badly needed improvements. • Number of units • Dollar value ($000s) 442 $ 3,488 N/A N/A 157 $ 1,264 170 $ 1,650 B-86 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Provide housing units (single and multi-family homes) that are either newly-built structures purchased by the City, where the cost to own or rent is set below market rates, or structures purchased by low income persons using down-payment assistance from the City using federal HOME and Community Development Block Grant dollars. • Single family units  Number of units  Dollar value ($000s) • Multi-family homes  Number of units  Dollar value ($000s) Human services contracts are agreements the City makes with community agencies to provide assistance in the following areas: employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare, and recreation needs. • General Fund ($000s) • First Things First Economic Stabilization of Families Scholarship • Community Development Block Grant ($000s) • Federal Housing Opportunities for People with AIDS ($000s) Provide market rental homes subsidized with federal funds by the City’s Public Housing Authority. • Number of unit months leased • Percentage of available unit months leased • Housing assistance payments ($000s) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 95 $ 660 N/A N/A 150 $ 1,500 181 $ 1,991 20 $ 976 N/A N/A 139 $ 2,995 125 $ 1,875 $ 1,526 N/A N/A N/A $ 1,465 $ 1,800 $ 1,465 $ 2,205 $ 902 N/A $ 1,007 $ 1,007 $ 408 N/A $ 440 $ 440 59,587 98% N/A N/A 64,637 98% 64,637 98% $ 31,423 N/A $ 32,838 $ 32,419 B-87 HOUSING and COMMUNITY DEVELOPMENT Department Measures of Performance (Continued) Meet or exceed the Department of Housing and Urban Development, Section 8 Management Assessment Program (SEMAP) annual target rate of 90%. • Tucson • Pima County Promote safe, clean environment and healthy neighborhoods by resolving code violations. • Calls received • Cases created • Violations issued Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 100% 96% N/A N/A 100% 100% 100% 100% 24,499 8,276 5,672 N/A N/A N/A 24,500 8,300 5,600 24,500 8,300 5,600 OPERATING PROGRAMS ADMINISTRATION: This program area assists in the efficient and effective delivery of services by providing overall program, financial, personnel, and information technology management, as well as grant identification and execution to maximize the department’s resources. Projected Revenue Sources General Fund Community Development Block Grant Central Office Cost Center HOME Investment Partnerships HOPE VI – Martin Luther King Revitalization Housing Choice Voucher (Section 8) Fund Miscellaneous HUD Grant Fund Miscellaneous Non-Federal Housing Grants Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 713,253 367,585 79,865 22,406 83,975 $ 584,730 413,940 100,050 26,200 24,170 $ 469,110 414,780 100,050 26,200 33,070 $ 500,530 384,750 100,000 23,580 -0- 198,731 231,210 231,210 220,000 3,370 15,877 4,000 -0- 4,000 7,150 4,000 7,500 $ 1,485,062 $ 1,384,300 $ 1,285,570 $ 1,240,360 $ 1,337,035 131,187 16,840 -0$ 1,485,062 $ 1,145,050 197,010 42,240 -0$ 1,384,300 $ 1,104,240 147,670 33,660 -0$ 1,285,570 $ 1,064,280 139,130 27,950 9,000 $ 1,240,360 B-88 HOUSING and COMMUNITY DEVELOPMENT ASSET MANAGEMENT: This program area manages the department’s non-public housing assets, including the El Portal housing, which includes approximately 270 affordable rental units, and the Community Resource Center, which houses the department’s administrative offices. Actual Adopted Estimated Adopted FY 2010 FY 2011 FY 2011 FY 2012 Projected Revenue Sources General Fund $ 533,565 $ -0$ -0$ -0Community Development Block Grant -0840 -0-0Central Office Cost Center -0762,540 745,000 745,000 Program Total $ 533,565 $ 763,380 $ 745,000 $ 745,000 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 85,502 441,093 6,970 $ 533,565 $ 105,780 648,620 8,980 $ 763,380 $ 110,790 625,330 8,880 $ 745,000 $ 97,530 638,970 8,500 $ 745,000 CODE ENFORCEMENT: This program area provides education and enforcement of city codes relating to property maintenance and minimum housing standards as directed through the Neighborhood Preservation Ordinance, the Sign Code, portions of the Land Use Code, and the Peddler ordinance. The division also administers the Vacant and Neglected Structures program and works with other departments to educate the public about resolving code violations. Projected Revenue Sources General Fund $ 2,649,968 $ 2,710,800 $ 2,554,670 $ 2,557,040 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,200,595 355,510 93,863 $ 2,649,968 $ 2,181,560 380,650 148,590 $ 2,710,800 $ 2,080,430 365,650 108,590 $ 2,554,670 $ 2,149,410 315,710 91,920 $ 2,557,040 COMMUNITY DEVELOPMENT: This program area oversees initiatives that assist low-income homeowners to repair their homes. Each year approximately 200 families are provided assistance; the community at-large benefits from this reinvestment in neighborhoods. Projected Revenue Sources General Fund General Fund: Housing Trust Fund Community Development Block Grant HOME Investment Partnerships Lead Hazard Control Program Grant Other Federal Grants Miscellaneous HUD Grant Fund Program Total $ 331,639 308,813 1,520,102 4,155,127 1,600,902 109,390 -0$ 8,025,973 B-89 $ 535,960 35,000 2,128,660 5,096,220 1,061,960 170,540 -0$ 9,028,340 $ 638,360 62,500 3,210,160 6,082,350 48,950 116,000 -0$ 10,158,320 $ 467,080 83,350 2,703,480 5,260,740 1,090,800 230,840 7,800 $ 9,844,090 HOUSING and COMMUNITY DEVELOPMENT Community Development (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,069,712 6,945,130 11,131 $ 8,025,973 $ 1,088,690 7,904,200 35,450 $ 9,028,340 $ 1,117,440 8,999,670 41,210 $ 10,158,320 $ 1,134,870 8,689,470 19,750 $ 9,844,090 CONTRACTS: This program area oversees contract awards and monitoring of agencies receiving funding, reporting outcomes and financial data to the funding sources, and reporting to the Mayor and Council and the public on the impact of funded programs. Projected Revenue Sources General Fund Civic Contributions Community Development Block Grant HOME Investment Partnerships Other Federal Grants Miscellaneous HUD Grant Fund Miscellaneous Non-Federal Grants Program Total $ 294,097 50,000 2,492,423 75,125 44 3,341,345 115,813 $ 6,368,847 $ 1,874,230 -06,741,390 -0-04,884,350 2,599,630 $ 16,099,600 $ 1,688,740 -05,847,230 -0-04,278,970 3,247,560 $ 15,062,500 $ 1,713,470 -05,729,390 -0-03,741,180 3,542,500 $ 14,726,540 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 490,542 5,869,247 9,058 $ 6,368,847 $ $ $ 669,740 15,402,440 27,420 $ 16,099,600 774,660 14,228,030 59,810 $ 15,062,500 798,040 13,920,230 8,270 $ 14,726,540 HISTORIC PRESERVATION: This program area documents and preserves significant archaeological sites and historic structures that are impacted by city construction projects. With the Tucson-Pima County Historical Commission, program staff review demolition requests and proposed alterations to historic buildings, and assist neighborhoods with National Register of Historic Places' nominations. (A portion of the Comprehensive Planning program area was reorganized into this program in Fiscal Year 2011). Projected Revenue Sources General Fund Civic Contributions Community Development Block Grant HOPE VI – Martin Luther King Revitalization HOME Investment Partnerships Lead Hazard Control Program Grant Program Total $ 69,830 -0-044,950 $ 395,250 -070,580 -0- $ 350,190 11,600 37,790 -0- $ 302,030 -059,770 -0- -0-0$ 114,780 39,670 3,770 $ 509,270 18,900 -0$ 418,480 19,920 -0$ 381,720 B-90 HOUSING and COMMUNITY DEVELOPMENT Historic Preservation (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 44,954 69,826 -0$ 114,780 $ 364,700 138,570 6,000 $ 509,270 $ 321,220 91,260 6,000 $ 418,480 $ 365,830 12,390 3,500 $ 381,720 HOUSING CHOICE VOUCHER PROGRAM (HCV)/SECTION 8: This program area provides rental assistance to eligible low-income individuals and families ensuring that they live in safe, sanitary, and affordable housing. The HCV program currently provides rental assistance to approximately 5,300 households and 30,000 individuals in the greater Pima County area. During the past year, the program distributed over $34 million of federal housing assistance to more than 1,800 participating property owners. Projected Revenue Sources Central Office Cost Center Fund Housing Choice Voucher (Section 8) Fund Miscellaneous HUD Grant Fund Miscellaneous Non-Federal Funds Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 66,113 33,716,750 $ 69,000 35,172,930 $ 69,000 35,172,930 $ 69,000 36,988,910 485,804 56,555 $ 34,325,222 432,900 132,100 $ 35,806,930 480,550 321,190 $ 36,043,670 497,480 328,280 $ 37,883,670 $ 2,395,758 31,756,215 173,249 $ 34,325,222 $ 2,469,660 33,158,400 178,870 $ 35,806,930 $ 2,512,030 33,350,940 180,700 $ 36,043,670 $ 2,849,200 34,834,590 199,880 $ 37,883,670 NEIGHBORHOOD PLANNING and SUPPORT: This program area provides policy and implementation support for the long-term planning issues in the community, including the General Plan, neighborhood planning, impact fee administration, regional growth and planning, affordable housing initiatives, and infill development. This program provides services to neighborhood association in the following: mailing assistance, guidance through workshops, one-on-one consultations, and maintenance of a web page and provision of equipment for neighborhood clean-ups. (A portion of the Comprehensive Planning program area was reorganized into this program in Fiscal Year 2011). Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Program Total $ $ -0-0-0-0- B-91 $ 602,130 -0-0$ 602,130 $ 444,540 17,670 20,790 $ 483,000 $ 556,070 -010,980 $ 567,050 HOUSING and COMMUNITY DEVELOPMENT Neighborhood Planning and Support (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ $ 465,800 11,160 125,170 $ 602,130 $ 426,260 10,570 46,170 $ 483,000 $ 490,650 11,150 65,250 $ 567,050 $ -0-0-0-0- PLANNING and COMMUNITY DEVELOPMENT ADMINISTRATION: This program area administers and provides financial support to the Community Development, Contracts, Historic Preservation and Downtown Development, and Neighborhood Planning and Support program areas. Projected Revenue Sources General Fund Community Development Block Grant HOME Investment Partnerships Lead Hazard Control Program Grant Miscellaneous HUD Grant Fund Miscellaneous Non-Federal Grants Program Total $ 166,714 239,885 106,173 -0-0-0$ 512,772 $ 243,670 309,310 145,890 2,960 2,970 22,360 $ 727,160 $ 240,170 193,600 141,550 -02,970 -0$ 578,290 $ 224,390 288,500 156,610 -08,880 -0$ 678,380 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 371,484 124,675 16,613 $ 512,772 $ 534,650 140,550 51,960 $ 727,160 $ 398,960 139,090 40,240 $ 578,290 $ 510,670 129,110 38,600 $ 678,380 PUBLIC HOUSING PROGRAM: This program area maintains a permanent stock of affordable housing. The department owns and operates 1,505 units of public housing that provide housing for the elderly and disabled persons, and for families. Four apartment complexes provide housing for the elderly and disabled persons: Tucson House, Craycroft Towers, Lander Garden Apartments, and the newly constructed Martin Luther King Apartments. Family housing is scattered over 500 sites, from single-family homes to medium-sized apartment complexes. Projected Revenue Sources Central Office Cost Center Housing Choice Voucher (Section 8) Fund Public Housing Asset Management Program Funds Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,244,202 29,711 $ 3,241,820 24,610 $ 4,851,100 24,610 $ 5,087,540 15,040 10,336,720 8,079,220 8,117,660 8,106,930 $ 12,610,633 $ 11,345,650 $ 12,993,370 $ 13,209,510 $ 3,393,036 8,395,221 822,376 $ 12,610,633 $ 3,629,340 7,081,280 635,030 $ 11,345,650 $ 3,732,700 8,646,090 614,580 $ 12,993,370 $ 4,109,950 8,579,250 520,310 $ 13,209,510 B-92 HOUSING and COMMUNITY DEVELOPMENT TENANT SERVICES: This program uses federal grants to help public housing tenants achieve greater financial independence. The Family Self-Sufficiency program combines housing assistance with counseling and education over a five-year period to help families reach economic independence. The Resident Opportunities for Self-Sufficiency program provides services to the elderly and families. Actual FY 2010 Projected Revenue Sources Community Development Block Grant Central Office Cost Center Housing Choice Voucher (Section 8) Fund Miscellaneous HUD Grant Fund Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 15,370 83,089 139,108 $ -078,490 143,330 $ 20,000 77,480 84,950 $ 20,000 91,970 94,520 76,686 $ 314,253 68,000 $ 289,820 68,000 $ 250,430 68,000 $ 274,490 $ 215,208 95,362 3,683 $ 314,253 $ 210,760 74,460 4,600 $ 289,820 $ 151,950 93,880 4,600 $ 250,430 $ 171,170 98,720 4,600 $ 274,490 COMPREHENSIVE PLANNING: This program was reorganized into the Neighborhood Planning and Support and Historic Preservation programs in Fiscal Year 2011. Projected Revenue Sources General Fund $ 1,213,794 $ -0- $ -0- $ -0- Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 846,635 158,840 208,319 $ 1,213,794 $ -0-0-0-0- $ -0-0-0-0- $ -0-0-0-0- $ $ $ HOPE VI and DEPOT PLAZA/MARTIN LUTHER KING REVITALIZATION: HOPE VI is a federallyfunded program that redevelops facilities to improve the living conditions for public housing residents. The Depot Plaza/Martin Luther King Revitalization program has constructed a new 68 unit building for elderly and disabled residents downtown and 28 units of elderly and disabled residents housing on Silverbell Road. Public-private partnerships were established to build additional housing both at the Silverbell location and downtown. Projected Revenue Sources Central Office Cost Center HOPE VI – Martin Luther King Revitalization Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -03,245,970 $ 618,210 440,370 $ -0391,090 $ -0-0- $ 3,245,970 $ 1,058,580 $ 391,090 $ -0- $ $ $ $ -0-0-0-0- 85,450 3,159,435 1,085 $ 3,245,970 B-93 -0826,580 232,000 $ 1,058,580 5,970 265,550 119,570 $ 391,090 $ HOUSING and COMMUNITY DEVELOPMENT POSITION RESOURCES Administration Director Deputy Director Community Services Administrator Staff Assistant Community Services Project Coordinator Systems Analyst Executive Assistant Secretary Office Supervisor Administrative Assistant Customer Service Representative Program Total Asset Management Custodian Program Total Code Enforcement Community Services Administrator Neighborhood Resources Administrator Inspection Supervisor Management Assistant Staff Assistant Environmental Services Supervisor Code Inspector Environmental Services Equipment Operator Administrative Assistant Customer Service Representative Program Total Community Development Community Services Manager Community Services Project Supervisor Rehabilitation Inspector/Estimator Supervisor Community Services Project Coordinator Residential Rehabilitation Project Coordinator Facilities Project Coordinator Rehabilitation Inspector/Estimator Supervisor Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 2.00 1.00 4.00 1.00 1.00 1.00 -01.00 1.00 1.00 14.00 1.00 2.00 1.00 4.00 -01.00 1.00 -01.00 1.00 1.00 13.00 1.00 2.00 1.00 4.00 -0-0-01.00 1.00 1.00 1.00 12.00 1.00 2.00 1.00 4.00 -0-0-01.00 1.00 1.00 1.00 12.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 -01.00 2.00 1.00 1.00 1.00 20.00 2.00 -01.00 2.00 1.00 1.00 1.00 20.00 2.00 -01.00 2.00 1.00 1.00 1.00 20.00 -0- 1.00 -02.00 1.00 1.00 -020.00 -0- 1.00 5.00 34.00 1.00 5.00 34.00 1.00 5.00 32.00 1.00 5.00 31.00 1.00 4.00 1.00 2.00 3.00 1.00 2.00 3.00 1.00 2.00 2.00 1.00 2.00 8.00 1.00 6.00 1.00 6.00 1.00 7.00 1.00 1.00 1.00 1.00 1.00 -0- 1.00 -0- 18.00 15.00 14.00 14.00 B-94 HOUSING and COMMUNITY DEVELOPMENT Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 2.00 1.00 2.00 2.00 1.00 1.00 -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 10.00 -0- -0- -0- Contracts Principal Planner Community Services Project Coordinator Rehabilitation Inspector/Estimator Administrative Assistant Program Total -06.00 1.00 -07.00 1.00 7.00 -01.00 9.00 1.00 8.00 -01.00 10.00 1.00 8.00 -01.00 10.00 Historic Preservation Historic Preservation Planner Community Services Project Supervisor Lead Planner Community Services Project Coordinator Management Analyst Program Total -01.00 -0-0-01.00 1.00 1.00 1.00 1.00 -04.00 1.00 -01.00 1.00 1.00 4.00 1.00 -01.00 1.00 1.00 4.00 HOPE VI and Depot Plaza/Martin Luther King Revitalization Community Services Project Supervisor Program Total 1.00 1.00 1.00 1.00 1.00 1.00 -0-0- Housing Choice Voucher/Section 8 Program Community Services Administrator Community Services Manager Community Services Project Supervisor Housing Quality Standards Supervisor Management Assistant Principal Accountant/Auditor Senior Accountant/Auditor Housing Assistance Supervisor Housing Quality Standards Inspector Administrative Assistant Housing Services Agent Customer Service Representative Customer Service Clerk Office Assistant Program Total 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 5.00 3.00 15.00 2.00 3.00 2.00 41.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 5.00 3.00 15.00 2.00 3.00 2.00 41.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 6.00 3.00 15.00 2.00 3.00 2.00 42.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 6.00 3.00 15.00 2.00 3.00 2.00 42.00 Comprehensive Planning Planning Administrator Principal Planner Historic Preservation Planner Lead Planner Community Services Project Coordinator Management Analyst Housing Assistance and Outreach Coordinator Program Total B-95 HOUSING and COMMUNITY DEVELOPMENT Neighborhood Planning and Support Principal Planner Lead Planner Community Services Project Supervisor Community Services Project Coordinator Management Analyst Housing Assistance/Outreach Coordinator Program Total Planning Community Development Administration Community Services Administrator Principal Accountant/Auditor Senior Accountant/Auditor Office Supervisor Administrative Assistant Customer Service Clerk Program Total Public Housing Program Community Services Administrator Community Services Manager Principal Accountant/Auditor Staff Assistant Community Services Project Supervisor Community Services Project Coordinator Senior Accountant/Auditor Housing Field Operations Supervisor Locksmith Lead Housing Technician Physical Plant Operator Accountant Administrative Assistant Housing Services Agent Housing Technician Customer Service Representative Secretary Senior Account Clerk Senior Storekeeper Custodian Customer Service Clerk Office Assistant Non-Permanent Office Assistant Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 -0-0-0-0-0-0- 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 1.00 2.00 -01.00 1.00 1.00 1.00 2.00 -01.00 -0- 6.00 6.00 6.00 -01.00 3.00 1.00 1.00 1.00 7.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 3.00 1.00 1.00 1.00 8.00 1.00 1.00 1.00 1.00 -09.00 2.00 2.00 1.75 17.00 2.00 1.00 1.00 10.00 5.00 3.00 1.00 1.00 1.00 2.00 2.00 2.00 -066.75 1.00 1.00 1.00 1.00 -09.00 2.00 2.00 1.75 17.00 2.00 1.00 1.00 10.00 5.00 3.00 1.00 1.00 1.00 2.00 2.00 2.00 -066.75 1.00 1.00 1.00 1.00 -09.00 2.00 2.00 1.75 17.00 2.00 1.00 1.00 10.00 5.00 4.00 -01.00 1.00 2.00 2.00 2.00 2.00 68.75 1.00 1.00 1.00 1.00 1.00 9.00 2.00 2.00 1.75 17.00 2.00 1.00 1.00 10.00 5.00 4.00 -01.00 1.00 2.00 2.00 2.00 2.00 69.75 B-96 HOUSING and COMMUNITY DEVELOPMENT Tenant Services Community Services Project Supervisor Administrative Assistant Housing Services Agent Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 204.25 202.25 202.25 201.25 B-97 B-98 HUMAN RESOURCES OPERATING: POSITION TOTAL: $ 9,705,320 27.00 ADMINISTRATION and EMPLOYEE RELATIONS CENTRAL SAFETY SERVICES EDUCATION, TRAINING, and DEVELOPMENT EMPLOYEE BENEFITS SERVICE TEAMS and EMPLOYEE RECORDS UNEMPLOYMENT INSURANCE WORKERS' COMPENSATION INSURANCE PROGRAM ALLOCATION FINANCING PLAN Unemployment Insurance Service Teams 4% and Employee Records 8% ISF: Self Insurance Fund 82% Workers' Compensation Insurance 70% Central Safety 6% General Fund 18% Other* 12% *Other includes Administration and Employee Relations (5%), Education, Training and Development (3%), Employee Benefits (3%), and Wellness Program (1%). B-99 B-100 HUMAN RESOURCES The Human Resources Department is the centralized personnel source for the City of Tucson, serving all city departments and offices by recruiting, training, and retaining a highly qualified and diverse workforce. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 4.00 3.00 2.00 3.00 13.00 1.00 3.00 29.00 4.00 4.00 2.00 3.00 13.00 -03.00 29.00 4.00 4.00 2.00 3.00 11.00 -03.00 27.00 4.00 3.00 2.00 3.00 11.00 1.00 3.00 27.00 TOTAL BUDGET Operating $ 15,541,651 $ 9,851,390 $ 9,638,840 $ 9,705,320 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 2,132,761 13,333,421 75,469 -0$ 15,541,651 $ 2,162,930 7,549,450 124,010 15,000 $ 9,851,390 $ 2,036,380 7,456,890 130,570 15,000 $ 9,638,840 $ 2,069,580 7,481,940 141,800 12,000 $ 9,705,320 FUNDING SOURCES General Fund Self Insurance Internal Service Fund Department Total $ 1,972,685 13,568,966 $ 15,541,651 $ 2,031,440 7,819,950 $ 9,851,390 $ 1,852,890 7,785,950 $ 9,638,840 $ 1,766,520 7,938,800 $ 9,705,320 POSITION RESOURCES Administration and Employee Relations Central Safety Services Education, Training, and Development Employee Benefits Service Teams and Employee Records Wellness Program Workers' Compensation Insurance Department Total SIGNIFICANT CHANGES: GENERAL FUND The adopted General Fund operating budget for Fiscal Year 2012 of $1,766,520 reflects a decrease of $264,920 from the Fiscal Year 2011 Adopted Budget. Changes include: Miscellaneous adjustments Savings in self-insurance liability coverage Reductions in public relations and advertising expenses Reductions in office supplies Reductions in training and educational reimbursements Personnel costs Total $ (2,590) (7,280) (7,500) (8,000) (57,250) (182,300) $ (264,920) B-101 HUMAN RESOURCES SIGNIFICANT CHANGES: SELF INSURANCE FUND The Self Insurance Fund adopted operating budget for Fiscal Year 2012 of $7,938,800 reflects an increase of $118,850 from the Fiscal Year 2011 Adopted Budget. Changes include: Personnel costs Anticipated increases in workers' compensation claims Miscellaneous other adjustments Reductions in medical and professional services contracts Total $ 88,950 40,000 18,500 (28,600) $ 118,850 DEPARTMENT MEASURES of PERFORMANCE Manage the employee selection process. • Process applications for City positions • Vacancies posted • Candidates hired • Average days to fill Enhance employee skills through City supported training, education and development. • Number of formal learning event completions including participation in classroom courses, workshops, online courses, and webinars • Number of professional development event completions including coaching sessions, performance management activities, focus groups, strategic projects and collaborative processes • Number of credits reimbursed through tuition reimbursement Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 7,777 148 394 39 N/A N/A N/A N/A 8,500 150 390 65 10,000 150 390 65 1,075 N/A 2,000 3,500 93 N/A 400 500 1,231 N/A 1,100 1,100 B-102 HUMAN RESOURCES OPERATING PROGRAMS ADMINISTRATION and EMPLOYEE RELATIONS: This program area provides administrative support to all program areas in Human Resources, including budgeting, compliance and process. Staff is responsible for support of the Civil Service Commission, grievance process, and labor agreements. Human Resources' Administration also has responsibility for oversight of the Tucson Supplemental Retirement System, whose staff and expenditures are budgeted separately under Pension Services. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 605,039 $ 522,130 $ 512,170 $ 447,550 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 483,016 101,101 20,922 $ 605,039 $ 346,120 105,770 70,240 $ 522,130 $ 329,600 105,770 76,800 $ 512,170 $ 302,280 76,470 68,800 $ 447,550 CENTRAL SAFETY SERVICES: This program area is responsible for compliance and education of employees on the practices and procedures for a safe and healthful work environment. It provides training, monitoring, and updating of work practices. Projected Revenue Sources Interdepartmental Charges $ 398,720 $ 655,840 $ 639,840 $ 590,000 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 219,159 165,160 14,401 -0$ 398,720 $ 317,480 278,090 45,270 15,000 $ 655,840 $ 302,480 277,090 45,270 15,000 $ 639,840 $ 258,640 277,160 42,200 12,000 $ 590,000 For Fiscal Year 2011, the Wellness Program was consolidated with the Central Safety Program. It is now reported in a separate program area. EDUCATION, TRAINING, and DEVELOPMENT: This program area provides training and education to employees in both classroom and technology-based learning environments. Training is based upon learner needs and organizational goals to enhance employee on-the-job performance. Projected Revenue Sources General Fund $ 289,615 $ 356,570 $ 295,290 $ 296,870 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 150,084 135,502 4,029 $ 289,615 $ 174,390 182,180 -0$ 356,570 $ 153,110 142,180 -0$ 295,290 $ 162,260 130,610 4,000 $ 296,870 B-103 HUMAN RESOURCES EMPLOYEE BENEFITS: This program area provides all employees and retirees with information, services, and administration of the health, dental, disability, life, and voluntary insurance programs. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 232,410 $ 257,860 $ 243,190 $ 263,840 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 178,998 42,915 10,497 $ 232,410 $ 209,340 42,520 6,000 $ 257,860 $ 201,230 35,960 6,000 $ 243,190 $ 215,600 43,240 5,000 $ 263,840 SERVICE TEAMS and EMPLOYEE RECORDS: This program area is responsible for citywide employee recruitment and testing, workplace policy development and implementation, and the maintenance of employee records. Projected Revenue Sources General Fund $ 845,621 $ 894,880 $ 802,240 $ 758,260 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 785,535 37,863 22,223 $ 845,621 $ 884,580 10,300 -0$ 894,880 $ 791,940 10,300 -0$ 802,240 $ 751,990 6,270 -0$ 758,260 SHORT-TERM DISABILITY: This program area provided oversight of restricted funds previously utilized to support short-term disability payments. This benefit is no longer provided; the decreasing expenditures reflect the closing of the outstanding claims. Projected Revenue Sources Interdepartmental Charges $ 271,931 $ 50,000 $ 5,000 $ -0- Character of Expenditures Services $ 271,931 $ 50,000 $ 5,000 $ -0- UNEMPLOYMENT INSURANCE: This program area manages, reviews, and monitors citywide unemployment claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges $ 400,461 $ 560,000 $ 560,000 $ 430,000 Character of Expenditures Services $ 400,461 $ 560,000 $ 560,000 $ 430,000 B-104 HUMAN RESOURCES WELLNESS PROGRAM: This program area develops and implements programming for city employees and retirees with the goal of reducing claims and positively impacting employee well-being. Actual FY 2010 Projected Revenue Sources Interdepartmental Charges Character of Expenditures Salaries and Benefits Services Supplies Program Total Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 74,239 $ -0- $ -0- $ 113,360 $ 72,698 352 1,189 $ 74,239 $ -0-0-0-0- $ -0-0-0-0- $ 79,160 14,600 19,600 $ 113,360 $ $ For Fiscal Year 2011, the Wellness Program was consolidated with the Central Safety Program. WORKERS' COMPENSATION INSURANCE: This program area manages, reviews, and monitors citywide workers' compensation claims according to policies, statutes, and best practices. Projected Revenue Sources Interdepartmental Charges Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 12,423,615 $ 6,554,110 $ 6,581,110 $ 6,805,440 $ $ 231,020 6,320,590 2,500 $ 6,554,110 $ 258,020 6,320,590 2,500 $ 6,581,110 $ 299,650 6,503,590 2,200 $ 6,805,440 243,271 12,178,136 2,208 $ 12,423,615 POSITION RESOURCES Administration and Employee Relations Director Human Resources Administrator Employee Relations Specialist Executive Assistant Senior Account Clerk Program Total 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 -04.00 1.00 1.00 1.00 1.00 -04.00 1.00 0.50 1.00 1.00 0.50 4.00 Central Safety Services Human Resources Manager Risk Management Specialist Program Total 1.00 2.00 3.00 1.00 3.00 4.00 1.00 3.00 4.00 1.00 2.00 3.00 B-105 HUMAN RESOURCES Position Resources (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 2.00 5.00 1.00 -0- 2.00 5.00 1.00 -0- 2.00 5.00 1.00 -0- 2.00 5.00 1.00 1.00 5.00 13.00 5.00 13.00 3.00 11.00 2.00 11.00 Wellness Program Risk Management Specialist Program Total 1.00 1.00 -0-0- -0-0- 1.00 1.00 Workers' Compensation Insurance Employee Relations Specialist Administrative Assistant Office Assistant Program Total 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 2.00 -03.00 1.00 2.00 -03.00 29.00 29.00 27.00 27.00 Education, Training, and Development Lead Human Resources Analyst Program Total Employee Benefits Benefits Analyst Administrative Assistant Insurance Clerk Program Total Service Teams and Employee Records Human Resources Administrator Lead Human Resources Analyst Administrative Assistant Human Resources Technician: Assignment Human Resources Technician Program Total Department Total B-106 INFORMATION TECHNOLOGY OPERATING: POSITION TOTAL: $ 16,649,380 110.50 ADMINISTRATION APPLICATION SERVICES IT GEOGRAPHIC INFORMATION SYSTEMS IT PUBLIC WORKS NETWORK SERVICES PUBLIC COMMUNICATIONS TECHNICAL SERVICES FINANCING PLAN PROGRAM ALLOCATION Public Communications 4% General Fund 97% Non-Federal Grants Funds 1% Other Federal Grants 2% Network Services 16% Technical Services 24% Administration 11% Public Works 8% Geographic Information Systems 3% B-107 Application Services 34% B-108 INFORMATION TECHNOLOGY The Information Technology Department supplies the City with leadership, skills and technology infrastructure that enables the City and its citizens to benefit from enhanced services. The department provides services that support all departments with their business systems. These services include computer center operations, network services, business application support, end-user computer system support, technology innovation, standards development and enforcement, enterprise information security, and technology investigation. The department also provides contract administration for hardware and software acquisition and maintenance, City telecommunications and cable television delivery. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 10.00 33.00 4.00 10.00 32.00 5.00 9.00 34.00 4.00 9.00 34.00 4.00 15.00 15.00 14.70 32.00 123.70 14.00 15.00 14.50 32.00 122.50 15.00 15.00 9.50 28.00 114.50 15.00 14.00 6.50 28.00 110.50 TOTAL BUDGET Operating Capital Department Total $ 16,108,099 255,038 $ 16,363,137 $ 17,277,320 -0$ 17,277,320 $ 16,592,460 -0$ 16,592,460 $ 16,649,380 -0$ 16,649,380 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Operating Total Capital Improvement Program Department Total $ 10,731,355 4,669,401 481,502 225,841 -0$ 16,108,099 255,038 $ 16,363,137 $ 10,816,320 5,393,600 587,530 85,000 394,870 $ 17,277,320 -0$ 17,277,320 $ 9,974,450 5,524,930 613,210 85,000 394,870 $ 16,592,460 -0$ 16,592,460 $ 10,264,260 4,968,830 478,090 543,330 394,870 $ 16,649,380 -0$ 16,649,380 FUNDING SOURCES General Fund Non-Federal Grants Fund Other Federal Grants Fund Operating Total Capital Improvement Program Department Total $ 16,108,099 -0-0$ 16,108,099 255,038 $ 16,363,137 $ 16,882,450 94,870 300,000 $ 17,277,320 -0$ 17,277,320 $ 16,197,590 94,870 300,000 $ 16,592,460 -0$ 16,592,460 $ 16,254,510 94,870 300,000 $ 16,649,380 -0$ 16,649,380 POSITION RESOURCES Administration Application Services IT Geographic Information Systems (GIS) Services IT Public Works Network Services Public Communications Technical Services Department Total B-109 INFORMATION TECHNOLOGY SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 $16,649,380 reflects a decrease of $627,940 from the Fiscal Year 2011 Adopted Budget. Changes include: Increase in network and data center equipment costs and maintenance Decrease in contracted software maintenance costs Decreases in operating budgets for public communications Decrease in new computer software and training Personnel costs Total $ 323,330 (91,210) (125,710) (182,290) (552,060) $ (627,940) DEPARTMENT MEASURES of PERFORMANCE Ensure that supported applications are available to internal customers during scheduled business hours and to the public on a highly available basis. • Number of interruptions of service during which the user cannot access the service to perform their work • Number of single points of failure which stop business functionality in the IT organization • Percentage of production hardware on a maintenance contract Protect and secure all City data and systems. • Number of computers infected with a virus which can cause a loss of 1.5-2 days of productivity Increase the leverage of IT investments. • Percentage of personal computers with supported operating systems and browsers • Percent of web pages which can be maintained by the end users • Percent of problems and requests resolved on the first call to the Service Desk. Improvement plan goal is to reach 50% by fiscal year 2013. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 342 N/A 350 350 21 N/A 20 22 99% N/A 96% 96% 1,342 N/A 828 325 82% N/A 18% 50% 63% N/A 94% 99% 2% N/A 9% 20% B-110 INFORMATION TECHNOLOGY OPERATING PROGRAMS ADMINISTRATION: This program area provides executive management, administrative support and facilities management to the entire department. Key responsibilities include grant pre-approval; technology investments; standards enforcement; and organizational design. Projected Revenue Sources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,415,107 -0-0$ 1,415,107 $ 1,612,740 300,000 94,870 $ 2,007,610 $ 1,531,050 300,000 94,870 $ 1,925,920 $ 1,441,130 300,000 94,870 $ 1,836,000 Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 817,114 570,847 27,146 -0$ 1,415,107 $ 913,470 635,370 63,900 394,870 $ 2,007,610 $ 834,740 632,410 63,900 394,870 $ 1,925,920 $ 814,110 595,390 31,630 394,870 $ 1,836,000 APPLICATION SERVICES: This program area provides the analysis, development, implementation and ongoing support of specific and enterprise software applications that run City business processes, ensuring the performance, availability and stability of those systems. Application Services also provides analysis, development, implementation and on-going support of the applications supporting public safety including Fire and Police dispatch, records, and special functions. City data is designed, managed and controlled within this area. This area also provides consultation for software purchases and develops application and architectural standards and best practices. In addition, the Application Services area provides design, development, support and maintenance for the City’s Internet web sites and promotes increased public information and access to City services. Projected Revenue Sources General Fund $ 4,938,404 $ 5,461,680 $ 5,437,760 $ 5,618,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,978,731 1,831,615 128,058 $ 4,938,404 $ 3,082,020 2,196,820 182,840 $ 5,461,680 $ 3,021,690 2,233,230 182,840 $ 5,437,760 $ 3,274,050 2,161,920 182,820 $ 5,618,790 B-111 INFORMATION TECHNOLOGY IT GEOGRAPHIC INFORMATION SYSTEMS (GIS) SERVICES: This program area helps departments analyze and display their business data in ways that make it easier to convey information and discover patterns that improve their business workflows. Data is made available to both City staff and the public as paper maps, web-based mapping applications, or GIS data files to be used with desktop software. The GIS Services Division administers all GIS software for the City and provides first level support for GIS users within the City. The GIS Services Division also coordinates the use and storage of GIS data for all City departments and promotes standards for data and metadata. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 672,906 $ 593,410 $ 521,310 $ 516,840 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 481,854 144,384 46,668 $ 672,906 $ 431,640 113,850 47,920 $ 593,410 $ 361,540 111,850 47,920 $ 521,310 $ 388,100 120,820 7,920 $ 516,840 IT PUBLIC WORKS: This program area provides the analysis, development, implementation and on-going support of the applications supporting the public works departments of Water, Environmental Services, Transportation, and Planning and Development Services. The Service Desk acts as the contact point for reporting all IT problems and requesting all IT services. The Service Desk provides technical support via telephone and e-mail. Projected Revenue Sources General Fund $ 831,253 $ 1,223,130 $ 1,197,480 $ 1,370,540 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 696,861 134,049 343 $ 831,253 $ 1,026,340 192,790 4,000 $ 1,223,130 $ 967,030 226,450 4,000 $ 1,197,480 $ 1,176,740 189,300 4,500 $ 1,370,540 NETWORK SERVICES: This program area ensures a stable and secure communications environment for all City departments, including communications networks, Internet access, data networks, voice-over-internet-protocol (VOIP) telecommunications and wireless connectivity. Also, this area directs Citywide information and access security practices. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 2,541,445 69,964 $ 2,611,409 $ 2,330,480 123,760 $ 2,454,240 $ 2,190,610 123,760 $ 2,314,370 $ 2,491,000 232,800 $ 2,723,800 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,818,922 547,382 54,582 190,523 $ 2,611,409 $ 1,584,180 796,690 73,370 -0$ 2,454,240 $ 1,443,540 831,690 39,140 -0$ 2,314,370 $ 1,567,140 767,290 117,710 271,660 $ 2,723,800 B-112 INFORMATION TECHNOLOGY PUBLIC COMMUNICATIONS: This program area supports the internal and external video communications of all City departments as well as Mayor and Council offices. Tucson's government access TV Channel 12 reaches out to the public with television programming that explains City services by coordinating media activities through the broadcasting of Mayor and Council meetings and the maintenance of a web site with streaming video content affording access to programming for those without cable service. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,246,462 $ 1,335,270 $ 1,079,940 $ 661,410 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,020,180 203,510 22,772 $ 1,246,462 $ 1,026,680 268,220 40,370 $ 1,335,270 $ 777,890 263,740 38,310 $ 1,079,940 $ 496,220 139,790 25,400 $ 661,410 TECHNICAL SERVICES: This program area ensures a stable and secure computing environment by supporting data center operations and by monitoring and maintaining the servers and storage infrastructure needed to support City applications and services. This program also provides citywide e-mail and calendar support, as well as Customer Services field support which focuses on hardware and software for desktop and mobile computing units. Projected Revenue Sources General Fund $ 4,392,558 $ 4,201,980 $ 4,115,680 $ 3,922,000 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 2,917,693 1,237,614 201,933 35,318 $ 4,392,558 $ 2,751,990 1,189,860 175,130 85,000 $ 4,201,980 $ 2,568,020 1,225,560 237,100 85,000 $ 4,115,680 $ 2,547,900 994,320 108,110 271,670 $ 3,922,000 POSITION RESOURCES Administration Director Deputy Director Information Technology Administrator Security Certified Information Technology Administrator Management Coordinator Staff Assistant Executive Assistant Administrative Assistant Customer Service Representative Program Total 1.00 1.00 -0- 1.00 1.00 -0- -01.00 1.00 -01.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 10.00 1.00 1.00 1.00 1.00 3.00 1.00 10.00 -01.00 1.00 1.00 3.00 1.00 9.00 -01.00 1.00 1.00 3.00 1.00 9.00 B-113 INFORMATION TECHNOLOGY Application Services Information Technology Administrator Information Technology Manager Lead Data Base Administrator - Security Certified Lead Data Base Administrator IT Manager - Security Certified Data Base Administrator - Security Certified Data Base Administrator Software Engineer Systems Analyst - Security Certified Systems Analyst Web Administrator IT Analyst - Security Certified Graphic Arts Specialist Program Total IT Geographic Information Systems (GIS) Services Information Technology Manager Security Certified Information Technology Manager Data Base Administrator GIS Programmer - Security Certified GIS Programmer GIS Data Analyst GIS Technician Program Total IT Public Works Information Technology Administrator Security Certified Information Technology Administrator Systems Administrator - Security Certified Information Technology Supervisor Security Certified Information Technology Supervisor Systems Analyst Information Technology Analyst - Security Certified Information Technology Analyst Information Technology Specialist Security Certified Information Technology Specialist Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 4.00 -01.00 -0-0- 1.00 4.00 -01.00 -0-0- 1.00 2.00 1.00 -02.00 2.00 1.00 2.00 1.00 -02.00 2.00 3.00 1.00 -022.00 1.00 -0-033.00 3.00 1.00 -021.00 1.00 -0-032.00 1.00 1.00 10.00 11.00 1.00 1.00 1.00 34.00 1.00 1.00 12.00 9.00 1.00 1.00 1.00 34.00 -0- -0- -0- 1.00 1.00 1.00 -01.00 -01.00 4.00 1.00 1.00 -01.00 1.00 1.00 5.00 1.00 1.00 1.00 -01.00 -04.00 -01.00 1.00 -01.00 -04.00 -0- -0- 1.00 1.00 1.00 -0-0- 1.00 -0-0- -02.00 -0- -02.00 1.00 1.00 5.00 -0- 1.00 4.00 -0- 1.00 4.00 1.00 -04.00 1.00 2.00 -0- 2.00 -0- 1.00 1.00 1.00 2.00 6.00 15.00 6.00 14.00 4.00 15.00 3.00 15.00 B-114 INFORMATION TECHNOLOGY Network Services Information Technology Administrator Information Technology Manager Security Certified Information Technology Manager Lead Security Administrator Telephone Service Coordinator Network Engineer - Security Certified Network Engineer Communication Engineer - Security Certified Communications Engineer Telephone System Technician Program Total Public Communications TV Production Manager Public Information Coordinator Lead Graphic Arts Specialist Lead TV Production Specialist Public Information Specialist TV Production Specialist TV Program Development Specialist TV Production Technician Graphic Arts Specialist Program Total Technical Services Information Technology Administrator Information Technology Manager Security Certified Information Technology Manager Lead Systems Analyst Systems Administrator - Security Certified Systems Administrator Network Engineer Systems Analyst Information Technology Specialist Security Certified Information Technology Specialist Computer Operator Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 -0- 1.00 -0- 1.00 1.00 1.00 1.00 2.00 -01.00 -06.00 -03.00 2.00 15.00 2.00 -01.00 -06.00 -03.00 2.00 15.00 1.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 15.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 2.00 14.00 1.00 1.00 1.00 1.00 1.00 4.20 2.50 1.00 2.00 14.70 1.00 1.00 1.00 1.00 1.00 4.00 2.50 1.00 2.00 14.50 1.00 -0-01.00 -04.00 2.50 1.00 -09.50 1.00 -0-01.00 -03.00 0.50 1.00 -06.50 1.00 -0- 1.00 -0- 1.00 1.00 1.00 1.00 3.00 1.00 -011.00 2.00 1.00 -0- 3.00 1.00 -011.00 2.00 1.00 -0- 2.00 1.00 5.00 5.00 -0-03.00 2.00 1.00 5.00 5.00 -0-03.00 8.00 5.00 32.00 8.00 5.00 32.00 5.00 5.00 28.00 5.00 5.00 28.00 123.70 122.50 114.50 110.50 B-115 B-116 PARKS and RECREATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 41,046,330 14,151,580 $ 55,197,910 500.00 ADMINISTRATION ADAPTIVE RECREATION CENTER AQUATICS CIVIC EVENTS/ PERFORMING ARTS HI CORBETT MAINTENANCE KIDCO LEISURE CLASSES PARKS MAINTENANCE RECREATION CENTERS SPORTS TENNIS THERAPEUTIC RECREATION ZOO GRANTS PROGRAM ALLOCATION FINANCING PLAN Other* 4% Other* 34% Capital Improvement Program 26% Administration 13% General Fund 70% Recreation Centers 20% *Other includes Non-Federal Grants (2%), Civic Contribution Funds (1%), and Other Federal Grants (1%). Park Maintenance 33% *Other includes Zoo (8%), Aquatics (7%), Grants (6%), KIDCO (5%), Adaptive Recreation Center (2%), Leisure Classes (2%), Civic Events/Performing Arts (1%), Hi Corbett Maintenance (1%), Sports (1%), Therapeutic Recreation (1%), and Tennis (<1%). B-117 B-118 PARKS and RECREATION The Parks and Recreation Department provides a variety of parks, recreation facilities and program experiences equitably throughout the community. Programs are operated at the highest quality level, ensuring a safe environment with exceptional service to develop lifetime customers. Services demonstrate a positive economic investment through partnerships with other service providers, both public and private, contributing to a high quality of life for Tucsonans. The department includes the Administration Offices, Southwest District, Northwest District, East District, Reid Park Operations, and Zoo Operations. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 52.00 18.00 44.50 9.25 6.00 130.75 17.25 134.00 111.25 7.00 15.50 36.00 10.75 592.25 53.00 18.00 44.50 8.25 6.00 127.75 17.25 134.00 107.25 7.50 15.50 36.00 10.75 585.75 50.00 18.00 42.50 8.25 6.00 89.75 17.25 120.00 97.75 7.00 15.50 36.00 9.75 517.75 49.00 18.00 42.50 6.75 5.00 78.00 17.25 118.00 91.25 6.00 15.50 43.00 9.75 500.00 TOTAL BUDGET Operating Capital Department Total $ 39,653,829 7,314,805 $ 46,968,634 $ 43,088,950 17,267,300 $ 60,356,250 $ 40,794,720 10,506,680 $ 51,301,400 $ 41,046,330 14,151,580 $ 55,197,910 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Grant Capacity Operating Total Capital Improvement Program Department Total $ 24,024,190 12,297,983 2,582,772 -0748,884 $ 39,653,829 7,314,805 $ 46,968,634 $ 24,926,920 12,800,260 3,478,530 9,020 1,874,220 $ 43,088,950 17,267,300 $ 60,356,250 $ 22,951,790 12,761,130 3,198,560 9,020 1,874,220 $ 40,794,720 10,506,680 $ 51,301,400 $ 22,735,020 12,737,090 3,189,520 16,500 2,368,200 $ 41,046,330 14,151,580 $ 55,197,910 POSITION RESOURCES Administration Adaptive Recreation Center Aquatics Civic Events/Performing Arts Hi Corbett Maintenance KIDCO Leisure Classes Parks Maintenance Recreation Centers Sports Therapeutic Recreation Zoo Grants Department Total B-119 PARKS and RECREATION FUNDING SOURCES General Fund Civic Contributions Fund Non-Federal Grants Other Federal Grants Operating Total Capital Improvement Program Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 38,904,945 169,453 168,199 411,232 $ 39,653,829 7,314,805 $ 46,968,634 $ 41,233,170 316,720 964,310 574,750 $ 43,088,950 17,267,300 $ 60,356,250 $ 38,938,940 316,720 964,310 574,750 $ 40,794,720 10,506,680 $ 51,301,400 $ 38,696,570 687,200 964,350 698,210 $ 41,046,330 14,151,580 $ 55,197,910 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $41,046,330 reflects a decrease of $2,042,620 from the Fiscal Year 2011 Adopted Budget. Changes include: Operational capacity for civic contributions Operational capacity of the Zoo African Expansion Reduction of KIDCO program budget capacity Operational efficiency reductions Personnel costs Total $ 493,980 67,400 (47,960) (364,140) (2,191,900) $ (2,042,620) DEPARTMENT MEASURES of PERFORMANCE Provide age-appropriate leisure activities to increase socialization, wellness, arts, aquatics, and environmental benefits. • Courses offered • Courses completed • Courses registration • Courses revenues ($000s) 2,530 2,114 26,327 $ 1,318 N/A N/A N/A N/A 2,470 1,970 23,640 $ 1,655 2,520 2,010 24,110 $ 1,755 Provide, operate, and maintain recreation center facilities for various programs and activities. • Pass holders • Drop-ins • Revenues (excludes rentals) • Facilities rentals • Facilities rentals revenue 12,335 174,280 $ 546,213 3,167 $ 98,889 N/A N/A N/A N/A N/A 10,660 159,540 $ 638,010 3,000 $ 112,560 10,870 162,730 $ 655,070 3,060 $ 114,740 B-120 PARKS and RECREATION Department Measures of Performance (Continued) Provide safe, clean, and well maintained parks, athletic fields, and special places. • Facilities rentals • Facilities rental revenues • Facilities rental maintenance hours  Attract visitors to Reid Park Zoo promoting education and preservation programs and a safe, fun experience. • Total number of admissions • Total revenues collected ($000s) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 49,561 $ 364,823 N/A N/A N/A N/A 46,330 $ 562,220 N/A 47,260 $ 572,220 16,310 467,406 $ 1,130 N/A N/A 478,460 $ 1,202 488,030 $ 1,516 OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, providing administrative and clerical support, and ensuring that customers are provided excellent services and facilities throughout the system. Administrative functions include the Director’s Office, Planning and Development, and Management Support Services (e.g., human resources, information technology, accounting, reservation/registration services, environmental management and safety). The administration program area also includes the oversight and supervision of the three outlying geographic districts, Reid Park, Tucson City Golf, and Tucson Convention Center. Projected Revenue Sources General Fund Miscellaneous Revenue Program Total $ 5,497,610 36,780 $ 5,534,390 $ 5,871,330 -0$ 5,871,330 $ 5,398,130 201,850 $ 5,599,980 $ 5,158,350 40,850 $ 5,199,200 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,792,392 1,624,689 117,309 -0$ 5,534,390 $ 3,724,850 1,954,540 182,920 9,020 $ 5,871,330 $ 3,683,900 1,808,060 99,000 9,020 $ 5,599,980 $ 3,678,560 1,366,150 154,490 -0$ 5,199,200 ADAPTIVE RECREATION CENTER: This specialized recreation center with two heated pools provides yearround service to both Tucsonans and visitors from surrounding areas. The outdoor pool offers lap swimming, recreational swimming and a walking track. The indoor therapeutic pool (heated to 92 degrees) offers structured programs for arthritis and recovering stroke patients and also serves the needs of others with all degrees of ability. Projected Revenue Sources General Fund Adaptive Recreation Center Fees Program Total $ 489,879 115,394 $ 605,273 B-121 $ 423,410 254,970 $ 678,380 $ 512,860 165,400 $ 678,260 $ 528,020 165,400 $ 693,420 PARKS and RECREATION Adaptive Recreation Center (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 361,956 213,280 30,037 $ 605,273 $ 451,220 198,580 28,580 $ 678,380 $ 451,100 198,580 28,580 $ 678,260 $ 459,850 225,640 7,930 $ 693,420 AQUATICS: The primary purpose of this program is to provide safe and clean swimming facilities and opportunities for pool patrons. Leisure classes, swimming lessons for children and adults, synchronized and competitive swimming, fitness training and recreational and lap swimming are major components of this program. Lifeguarding and Water Safety Instruction (WSI) are offered leading to job opportunities for youth ages 16 and above. The Adaptive Recreation Center, Catalina, Sunnyside, and Clements Pools provide year-round swimming. Amphi, Archer, Fort Lowell, El Pueblo, Quincie Douglas and Udall Pools are open April through November 15. Seventeen seasonal pools will not operate during the ten-week summer season. Projected Revenue Sources General Fund Programs and Miscellaneous Revenue Swimming Pool Admissions Program Total $ 3,154,122 26,471 94,810 $ 3,275,403 $ 2,529,460 63,590 218,900 $ 2,811,950 $ 2,487,710 61,530 198,000 $ 2,747,240 $ 2,562,160 78,530 198,000 $ 2,838,690 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,993,134 680,692 601,577 $ 3,275,403 $ 1,480,270 719,170 612,510 $ 2,811,950 $ 1,415,560 719,170 612,510 $ 2,747,240 $ 1,466,310 748,620 623,760 $ 2,838,690 CIVIC EVENTS/PERFORMING ARTS: This program area provides equipment and technical support to special events throughout the City of Tucson. Event support is provided for both city-sponsored events as well as a variety of community events sponsored by other agencies and organizations. This program area also provides audio and technical support for co-sponsored theatrical events. Projected Revenue Sources General Fund Civic Events/Performing Arts Fees Program Total $ 582,125 87,966 $ 670,091 $ 479,700 119,170 $ 598,870 $ 475,590 92,720 $ 568,310 $ 426,990 92,720 $ 519,710 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 507,842 112,671 49,578 $ 670,091 $ 448,710 80,760 69,400 $ 598,870 $ 418,150 80,760 69,400 $ 568,310 $ 330,470 126,300 62,940 $ 519,710 B-122 PARKS and RECREATION HI CORBETT MAINTENANCE: Maintenance of Hi Corbett Field and the surrounding annex fields is accomplished at a high level in order to meet the needs of advanced level athletic events. The complex is also maintained for local youth and adult baseball leagues during the summer months. Projected Revenue Sources General Fund Baseball Fees Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 324,777 375,817 $ 700,594 $ 599,370 85,000 $ 684,370 $ 593,240 89,590 $ 682,830 $ 539,820 30,000 $ 569,820 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 277,116 330,006 93,472 $ 700,594 $ 241,130 325,550 117,690 $ 684,370 $ 239,590 326,050 117,190 $ 682,830 $ 201,330 314,000 54,490 $ 569,820 KIDCO: This program area provides 24 after-school and 17 summer recreation programs in a safe, supervised environment for children ages 5-11, in kindergarten through fifth grade. It offers an opportunity for kids to express themselves creatively through various art forms, sports and special events during out-of-school time. Projected Revenue Sources General Fund KIDCO Fees Program Total $ 1,789,703 476,385 $ 2,266,088 $ 2,370,150 642,900 $ 3,013,050 $ 1,332,190 680,000 $ 2,012,190 $ 1,088,580 883,910 $ 1,972,490 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,080,074 95,717 90,297 $ 2,266,088 $ 2,798,050 41,430 173,570 $ 3,013,050 $ 1,797,190 41,430 173,570 $ 2,012,190 $ 1,805,450 58,470 108,570 $ 1,972,490 LEISURE CLASSES: This program area offers approximately 1,170 instructional/special interest classes to youth and adults throughout the year. Class topics include fitness, arts and crafts, music, pottery, sports, dance, gymnastics and many others. Projected Revenue Sources General Fund Leisure Classes Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0703,875 $ 703,875 $ 8,120 874,300 $ 882,420 $ 67,710 814,500 $ 882,210 $ $ 600,809 52,080 50,986 $ 703,875 $ 777,200 33,700 71,520 $ 882,420 $ 776,990 33,700 71,520 $ 882,210 $ 706,800 38,000 70,430 $ 815,230 B-123 -0815,230 $ 815,230 PARKS and RECREATION PARKS MAINTENANCE: This program area provides resources for the routine, specialized and preventive maintenance of 128 parks and facilities throughout the City of Tucson. Daily maintenance occurs throughout the park system to ensure clean, safe and attractive facilities. Projected Revenue Sources General Fund Facility Reservations and Permit Fees Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 12,863,625 312,406 $ 13,176,031 $ 13,542,510 417,700 $ 13,960,210 $ 12,850,410 494,140 $ 13,344,550 $ 12,842,640 494,150 $ 13,336,790 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 6,818,677 5,339,814 1,017,540 $ 13,176,031 $ 6,966,160 5,535,830 1,458,220 $ 13,960,210 $ 6,448,080 5,633,000 1,263,470 $ 13,344,550 $ 6,301,330 5,669,250 1,366,210 $ 13,336,790 RECREATION CENTERS: All recreation and neighborhood centers will be open to the public five days per week for both structured and unstructured activities. Hours of operation will vary by center. Additionally, the four regional recreation centers (Udall, Clements, El Pueblo, and Randolph) will be open on Saturdays. All centers will be closed on Sundays. Projected Revenue Sources General Fund Recreation Center Fees Program Total $ 7,465,100 539,714 $ 8,004,814 $ 8,007,370 646,420 $ 8,653,790 $ 7,730,540 706,850 $ 8,437,390 $ 7,621,100 729,640 $ 8,350,740 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 5,136,263 2,712,360 156,191 $ 8,004,814 $ 5,414,090 2,863,740 375,960 $ 8,653,790 $ 5,188,810 2,873,420 375,160 $ 8,437,390 $ 4,930,920 3,106,290 313,530 $ 8,350,740 SPORTS: This program area offers organized league play for adult softball and summer track and field events. This program is also responsible for facilitating and scheduling 215 fields for 284 organizations, which represent 4,342 teams. Projected Revenue Sources General Fund Sports Leagues' Fees Program Total $ 435,419 273,892 $ 709,311 $ 65,910 417,370 $ 483,280 $ 195,010 287,850 $ 482,860 $ 109,690 287,850 $ 397,540 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 375,989 319,208 14,114 $ 709,311 $ 234,570 221,480 27,230 $ 483,280 $ 234,150 221,480 27,230 $ 482,860 $ 218,590 151,720 27,230 $ 397,540 B-124 PARKS and RECREATION TENNIS: This program area supports the operation of city-owned tennis facilities located at Randolph, Fort Lowell, and Himmel Tennis Centers. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Tennis Program Fees Program Total Actual FY 2010 $ 91,429 8,147 $ 99,576 $ 89,160 10,000 $ 99,160 $ 89,160 10,000 $ 99,160 $ 89,160 10,000 $ 99,160 Character of Expenditures Services Supplies Program Total $ 90,207 9,369 $ 99,576 $ 91,700 7,460 $ 99,160 $ 91,700 7,460 $ 99,160 $ 86,480 12,680 $ 99,160 THERAPEUTIC RECREATION: This program area offers programs for children, teens and adults with various disabilities. It also trains developmentally disabled adults for Special Olympics programs and offers bowling and wheelchair basketball activities. Projected Revenue Sources General Fund Therapeutics' Program Fees Program Total $ 437,995 7,270 $ 445,265 $ 530,500 46,300 $ 576,800 $ 544,760 32,000 $ 576,760 $ 539,180 46,300 $ 585,480 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 381,727 58,602 4,936 $ 445,265 $ 500,350 61,070 15,380 $ 576,800 $ 500,310 61,070 15,380 $ 576,760 $ 500,340 78,930 6,210 $ 585,480 ZOO: This Association of Zoos and Aquariums (AZA) accredited facility offers an environmentally friendly, educational, and recreational experience to over 500,000 visitors each year and is open 364 days per year. Many special events are offered at the zoo throughout the year, including the ever-popular Howloween event during the fall and Zoo Lights during the winter holiday season. Train rides around the large Reid Park pond are offered daily. Funding for the Tanzania Expedition expansion has also been included for a half year of operations. Projected Revenue Sources General Fund Zoo Admissions and other revenue Program Total $ 1,223,042 1,440,118 $ 2,663,160 $ 1,368,890 1,531,230 $ 2,900,120 $ 1,277,150 1,531,610 $ 2,808,760 $ 1,553,540 1,746,320 $ 3,299,860 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,698,211 618,504 346,445 -0$ 2,663,160 $ 1,890,320 672,710 337,090 -0$ 2,900,120 $ 1,797,960 672,710 338,090 -0$ 2,808,760 $ 2,135,070 767,240 381,050 16,500 $ 3,299,860 B-125 PARKS and RECREATION GRANTS: This program area seeks federal, state, and local funding for the provision of recreational opportunities and community support services. Emphasis is placed on leveraging existing city resources to enhance funding for programs and services. Funding from the U.S. Department of Economic Security and the Pima Council on Aging will provide support for the developmentally disabled and for senior nutrition respectively. Projected Revenue Sources General Fund: Restricted Revenues Civic Contributions Fund Miscellaneous Non-Federal Grants Miscellaneous Other Federal Grants Program Total Character of Expenditures Grant Capacity Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ -0169,453 168,199 411,232 $ 748,884 $ 19,440 316,720 964,310 574,750 $ 1,875,220 $ 18,440 316,720 964,310 574,750 $ 1,874,220 $ 18,440 687,200 964,350 698,210 $ 2,368,200 $ 748,884 $ 1,875,220 $ 1,874,220 $ 2,368,200 SPRING TRAINING: This program area previously provided for the operational needs of spring training. The budget has been eliminated due to the Colorado Rockies decision to conduct its activities outside of the City of Tucson. Projected Revenue Sources General Fund $ 51,074 $ -0- $ -0- $ -0- Character of Expenditures Services Supplies Program Total $ 50,153 921 $ 51,074 $ -0-0-0- $ -0-0-0- $ -0-0-0- $ $ $ POSITION RESOURCES Administration Director Deputy Director Parks and Recreation Administrator Capital Planning and Development Manager Department Finance Manager Management Coordinator Parks and Recreation Superintendent Environmental Project Coordinator Landscape Architect Lead Planner Management Assistant 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 1.00 -01.00 6.00 1.00 5.00 1.00 1.00 -01.00 6.00 1.00 5.00 -01.00 1.00 -06.00 1.00 5.00 -01.00 1.00 -06.00 1.00 5.00 -01.00 B-126 PARKS and RECREATION Administration (Continued) Public Information Officer Staff Assistant Systems Analyst Information Technology Specialist Executive Assistant Office Supervisor Class Registration Coordinator Graphic Arts Specialist Recreation Program Coordinator Administrative Assistant Secretary Senior Account Clerk Customer Services Representative Recreation Assistant Office Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total Adaptive Recreation Center Aquatics Coordinator Recreation Assistant Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Senior Recreation Worker (Hourly) Program Total Aquatics Aquatics Program Manager Recreation Supervisor Electrician Lead Maintenance Mechanic Trade Specialist Swimming Pool Supervisor Aquatics Program Supervisor (Hourly) Swimming Pool Supervisor (Hourly) Water Safety Instructor/Senior Lifeguard (Hourly) Lifeguard (Hourly) Program Total Civic Events/Performing Arts Recreation Supervisor Parks Events Coordinator Recreation Specialist Trade Specialist Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 5.00 4.00 1.00 2.50 2.00 0.50 52.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 5.00 4.00 3.00 2.50 2.00 0.50 53.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 4.00 4.00 1.00 2.50 2.00 0.50 50.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 4.00 1.00 2.50 2.00 0.50 49.00 1.00 1.50 8.50 1.00 1.50 8.50 1.00 1.50 8.50 1.00 1.50 8.50 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 5.00 2.00 18.00 1.00 1.00 1.00 1.00 3.00 6.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 6.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.00 1.00 1.00 1.00 3.00 4.50 2.75 5.00 21.50 1.75 44.50 1.75 44.50 1.75 42.50 1.75 42.50 1.00 1.00 0.75 2.00 1.00 1.00 0.75 2.00 1.00 1.00 0.75 2.00 -01.00 -02.00 B-127 PARKS and RECREATION Civic Events/Performing Arts (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 3.00 1.00 -00.50 -09.25 3.00 0.50 -0-0-08.25 2.00 0.50 1.00 -0-08.25 2.00 -0-0-01.75 6.75 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 2.00 2.00 6.00 6.00 6.00 5.00 3.00 4.00 4.50 27.75 1.00 90.50 130.75 2.00 4.00 4.50 26.75 1.00 89.50 127.75 2.00 5.00 3.50 26.75 1.00 51.50 89.75 2.00 4.00 2.00 27.50 1.00 41.50 78.00 Leisure Classes Recreation Supervisor Recreation Program Coordinator Recreation Assistant Program Coordinator (Hourly) Class Instructor Fine Arts Program Total 1.00 2.00 1.00 0.25 13.00 17.25 1.00 2.00 1.00 0.25 13.00 17.25 1.00 2.00 1.00 0.25 13.00 17.25 1.00 2.00 1.00 0.25 13.00 17.25 Parks Maintenance Parks and Golf Area Supervisor Electrician Carpenter Equipment Operation Specialist Lead Groundskeeper Lead Maintenance Mechanic Lead Parks Equipment Mechanic Pest Control Specialist Plumber Welder Heavy Equipment Operator Parks Equipment Mechanic Maintenance Mechanic 8.00 1.00 1.00 1.00 7.00 -01.00 3.00 2.00 2.00 2.00 5.00 5.00 8.00 1.00 1.00 1.00 7.00 1.00 -03.00 2.00 2.00 2.00 -05.00 8.00 1.00 1.00 1.00 7.00 1.00 -03.00 2.00 2.00 2.00 5.00 -0- 8.00 1.00 1.00 1.00 8.00 1.00 -03.00 2.00 2.00 2.00 5.00 -0- Equipment Operator Recreation Assistant Groundskeeper Convention Center Workers Convention Center Workers (Hourly) Program Total Hi Corbett Maintenance Lead Groundskeeper Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total KIDCO Recreation Supervisor Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Class Instructor Fine Arts Recreation Worker (Hourly) Program Total B-128 PARKS and RECREATION Parks Maintenance (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Trade Specialist Administrative Assistant Parks Equipment Operator Groundskeeper General Maintenance Trainee/Worker (Hourly) Program Total 24.00 1.00 13.00 63.00 -0- 24.00 1.00 13.00 63.00 -0- 22.00 1.00 9.00 55.00 -0- 21.00 1.00 9.00 52.00 1.00 139.00 134.00 120.00 118.00 Recreation Centers Recreation Supervisor Recreation Program Coordinator Recreation Assistant Customer Service Clerk Custodian Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Center Attendant (Hourly) Program Total 11.00 19.00 48.00 -016.00 15.75 0.50 1.00 111.25 12.00 18.00 44.00 -016.00 15.75 0.50 1.00 107.25 12.00 17.00 40.00 1.00 15.00 11.25 0.50 1.00 97.75 11.00 17.00 40.00 1.00 15.00 7.25 -0-091.25 Sports Recreation Program Coordinator Recreation Assistant Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.50 2.00 2.50 7.00 1.00 2.00 2.00 2.50 7.50 1.00 1.50 2.00 2.50 7.00 1.00 1.50 2.00 1.50 6.00 Therapeutic Recreation Recreation Supervisor Therapeutic Recreation Supervisor Recreation Program Coordinator Recreation Specialist Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 -02.00 -02.00 1.00 5.50 4.00 15.50 1.00 -02.00 -02.00 1.00 5.50 4.00 15.50 1.00 -02.00 1.00 1.00 1.00 5.50 4.00 15.50 -01.00 2.00 1.00 1.00 1.00 5.50 4.00 15.50 Zoo Zoo Administrator Zoo General Curator Zoo Education Curator Parks and Golf Area Supervisor Zoo Area Supervisor Trade Specialist Recreation Program Coordinator Administrative Assistant Zookeeper 1.00 1.00 1.00 1.00 3.00 -01.00 1.00 14.00 1.00 1.00 1.00 1.00 3.00 -01.00 1.00 14.00 1.00 1.00 1.00 1.00 3.00 -01.00 1.00 14.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 17.00 B-129 PARKS and RECREATION Zoo (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Zookeeper (Hourly) Recreation Assistant Cashier Groundskeeper Parks Maintenance Worker Senior Recreation Worker (Hourly) Recreation Worker (Hourly) Program Total 1.00 1.00 1.50 4.00 2.50 2.00 1.00 36.00 1.00 1.00 1.50 4.00 2.50 2.00 1.00 36.00 1.00 1.00 1.50 4.00 2.50 2.00 1.00 36.00 1.00 2.00 2.50 5.00 2.50 2.00 1.00 43.00 Grants Recreation Program Coordinator Recreation Assistant Program Coordinator (Hourly) Senior Recreation Worker (Hourly) Short Order Cook Concession Worker Program Total 0.75 4.00 1.00 3.00 1.00 1.00 10.75 0.75 4.00 1.00 3.00 1.00 1.00 10.75 0.75 4.00 1.00 2.00 1.00 1.00 9.75 0.75 4.00 1.00 2.00 1.00 1.00 9.75 597.25 585.75 517.75 500.00 Department Total B-130 PARKWISE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 2,984,950 975,000 $ 3,959,950 15.00 ADMINISTRATION OUTSIDE OPERATIONS CAPACITY PARKING OPERATIONS SPECIAL PROJECTS PROGRAM ALLOCATION* FINANCING PLAN ParkWise Fund 75% Capital Improvement Fund 25% Administration 24% Parking Operations 65% Outside Operations Capacity 11% *Special Projects (<1%). B-131 B-132 PARKWISE ParkWise provides a parking management program that enhances quality of life, stimulates the economic development within the area defined by the City Center Strategic Vision Plan, and efficiently and creatively utilizes parking resources to improve the overall accessibility and environment of the region. During the latter part of Fiscal Year 2011, the program was organizationally made part of the General Services Department. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 6.00 2.00 5.00 -013.00 6.00 2.00 7.00 -015.00 6.00 2.00 7.00 -015.00 6.00 -0-09.00 15.00 TOTAL BUDGET Operating Capital Department Total $ 2,401,708 367,819 $ 2,769,527 $ 2,646,860 6,500,000 $ 9,146,860 $ 2,196,970 5,525,000 $ 7,721,970 $ 2,984,950 975,000 $ 3,959,950 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Operating Total Capital Improvement Program Department Total $ 724,467 1,132,368 79,989 -0464,884 $ 2,401,708 367,819 $ 2,769,527 $ 848,920 1,507,970 152,970 137,000 -0$ 2,646,860 6,500,000 $ 9,146,860 $ 793,370 1,308,750 87,850 7,000 -0$ 2,196,970 5,525,000 $ 7,721,970 $ FUNDING SOURCES ParkWise Fund Operating Total Capital Improvement Program Department Total $ 2,401,708 $ 2,401,708 367,819 $ 2,769,527 $ 2,646,860 $ 2,646,860 6,500,000 $ 9,146,860 $ 2,196,970 $ 2,196,970 5,525,000 $ 7,721,970 $ 2,984,950 $ 2,984,950 975,000 $ 3,959,950 POSITION RESOURCES Administration Off-Street Parking On-Street Parking Parking Operations Department Total 897,820 1,655,900 369,230 62,000 -0$ 2,984,950 975,000 $ 3,959,950 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $2,984,950 reflects an increase of $338,090 from the Fiscal Year 2011 Adopted Budget. Changes include: Increased utility, garage maintenance, business improvement district fees and staffing/security costs as a result of Plaza Centro opening August 2011 Increased materials cost due to planned restriping and signage improvements at all garages Personnel costs Total B-133 $ 184,840 89,310 63,940 $ 338,090 PARKWISE DEPARTMENT MEASURES of PERFORMANCE Achieve 100% cost recovery in the residential parking program. • Percent cost recovery • Revenue collected ($000) Resolve 90% of parking garage maintenance issues within two days of request for service. • Percent resolved within two days Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 18% $ 77 N/A N/A 30% $ 133 73% $ 315 90% N/A 90% 90% OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight by developing and managing the operating budget, providing administrative and clerical support, ensuring customers are provided with excellent customer service, and managing neighborhood parking programs, metered parking and off-street parking programs. Projected Revenue Sources Hooded Meter Fees Meter Collections Off Street Parking Facilities Parking Violations Residential Permit Program Towing Administration Fee Program Total $ 28,987 454,684 67,291 -0-0-0$ 550,962 $ 16,100 617,810 -0-0-0200 $ 634,110 $ 33,000 435,900 133,470 560 -0200 $ 603,130 $ 16,500 376,650 289,460 -033,190 500 $ 716,300 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 419,513 120,220 11,229 $ 550,962 $ 416,770 202,680 14,660 $ 634,110 $ 416,770 175,160 11,200 $ 603,130 $ 437,130 264,510 14,660 $ 716,300 B-134 PARKWISE PARKING OPERATIONS: This program area provides security, cleaning, and maintenance for all ParkWise parking facilities. Contracted security is also utilized for events such as the Gem Show, 4th of July and special events that require extended hours at parking facilities. This program area continually educates the public on safe parking; responds to citizen calls; and monitors parking throughout the city, with the focus on the downtown area, University Main Gate area and neighborhoods that have paid permit parking programs. Projected Revenue Sources Meter Collections Off Street Parking Facilities Pennington Garage Rental Gem Show Non-Residential Parking Violations Residential Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2010 $ $ $ $ -0-0-0-0-0-0-0-0-0-0-0-0-0- Adopted FY 2011 $ $ $ $ -0-0-0-0-0-0-0-0-0-0-0-0-0- Estimated FY 2011 $ $ $ $ Adopted FY 2012 -0-0-0-0-0-0-0-0- $ 29,290 467,830 250,000 45,000 56,300 873,430 225,470 $ 1,947,320 -0-0-0-0-0- $ 460,690 1,308,540 116,090 62,000 $ 1,947,320 OUTSIDE OPERATIONS CAPACITY: ParkWise provides parking operations and management services for outside organizations which fall outside its routine operating budget. This capacity will allow for ParkWise to manage outside operations without affecting existing operations. These outside operations could include Tucson Convention Center parking operations and private property operations. Projected Revenue Sources Pennington Garage Rental Meter Collections Program Total Character of Expenditures Services Supplies Program Total $ $ $ $ -0-0-0- $ -0100,360 $ 100,360 -0-0-0- $ 71,550 28,810 $ 100,360 $ $ $ $ -0-0-0- $ 33,190 276,840 $ 310,030 -0-0-0- $ 71,550 238,480 $ 310,030 SPECIAL PROJECTS: This program area provides funding to implement reinvestment projects in revenue generating areas. The ParkWise Commission will allocate funds and decide on projects once revenues are recognized. Projected Revenue Sources Meter Collections $ -0- $ 11,300 $ 100 $ 11,300 Character of Expenditures Services $ -0- $ 11,300 $ 100 $ 11,300 B-135 PARKWISE OFF-STREET PARKING: This program has been consolidated into Parking Operations for Fiscal Year 2012. Projected Revenue Sources Gem Show Meter Collections Off-Street Parking Facilities Pennington Garage Rental Pima County Reimbursement Program Total Character of Expenditures Salaries and Benefits Services Supplies Equipment Debt Service1 Program Total 1Debt Actual FY 2010 $ Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ $ 64,761 -01,218,687 268,852 -0$ 1,552,300 $ 45,000 60,530 881,120 256,100 97,560 $ 1,340,310 45,000 -0802,500 270,000 -0$ 1,117,500 $ $ $ $ $ 87,739 952,902 46,775 -0464,884 $ 1,552,300 96,890 1,058,260 48,160 137,000 -0$ 1,340,310 96,890 981,670 31,940 7,000 -0$ 1,117,500 $ -0-0-0-0-0-0-0-0-0-0-0-0- Service was budgeted in Non-Departmental starting in Fiscal Year 2011. ON-STREET PARKING: This program has been consolidated into Parking Operations for Fiscal Year 2012. Projected Revenue Sources Meter Collections Non-Residential Parking Violations Residential Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -060,735 221,689 16,022 $ 298,446 $ 87,070 201,800 246,750 25,160 $ 560,780 $ $ 217,215 59,246 21,985 $ 298,446 $ 335,260 164,180 61,340 $ 560,780 $ 279,710 151,820 44,710 $ 476,240 B-136 -051,000 390,240 35,000 $ 476,240 $ $ $ $ -0-0-0-0-0-0-0-0-0- PARKWISE POSITION RESOURCES Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 -0-0-0- -0-0-0- -0-0-0- 1.00 8.00 9.00 Off-Street Parking Parking Services Agent Program Total 2.00 2.00 2.00 2.00 2.00 2.00 -0-0- On-Street Parking Parking Services Supervisor Parking Services Agent Program Total 1.00 4.00 5.00 1.00 6.00 7.00 1.00 6.00 7.00 -0-0-0- 13.00 15.00 15.00 15.00 Administration Transportation Program Coordinator Management Assistant Facilities Management Supervisor Parking Services Supervisor Customer Service Representative Program Total Parking Operations Parking Services Supervisor Parking Services Agent Program Total Total B-137 B-138 PLANNING and DEVELOPMENT SERVICES OPERATING: POSITION TOTAL: $ 7,583,500 84.00 ADMINISTRATION BUILDING SAFETY REVIEW and INSPECTIONS CUSTOMER and ADMINISTRATIVE SUPPORT PLAN REVIEW and PROJECT DEVELOPMENT ZONING ADMINISTRATION and CODE DEVELOPMENT' FINANCING PLAN PROGRAM ALLOCATION Customer and Administrative Support 18% General Fund 100% Building Safety Review and Inspections 34% B-139 Plan Review and Project Development 19% Zoning Administration and Code Development 11% Administration 18% B-140 PLANNING and DEVELOPMENT SERVICES The Planning and Development Services Department provides zoning, plan review, permitting, inspection, and special exception processes to the public and the development community. These programs are provided in the most comprehensive and flexible manner possible to facilitate responsible planning, development, and construction in the City of Tucson, while ensuring a safe, attractive, and sustainable community. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 10.00 30.00 18.00 18.00 10.00 12.00 30.00 18.00 18.00 10.00 12.00 30.00 18.00 18.00 10.00 12.00 29.50 17.50 15.50 9.50 86.00 88.00 88.00 84.00 TOTAL BUDGET Operating $ 7,487,449 $ 8,011,090 $ 7,714,240 $ 7,583,500 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Department Total $ 6,710,782 644,704 131,963 -0$ 7,487,449 $ 7,064,920 730,050 211,120 5,000 $ 8,011,090 $ 6,843,790 724,400 146,050 -0$ 7,714,240 $ 6,642,750 730,180 205,570 5,000 $ 7,583,500 FUNDING SOURCES General Fund $ 7,487,449 $ 8,011,090 $ 7,714,240 $ 7,583,500 POSITION RESOURCES Administration Building Safety Review and Inspections Customer and Administrative Support Plan Review and Project Development Zoning Administration and Code Development Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $7,583,500 reflects a decrease of $427,590 from the Fiscal Year 2011 Adopted Budget. Changes include: Increased capacity for professional services Increased capacity for equipment purchases and maintenance Increased capacity for vehicle maintenance and fuel Increased capacity for training and public relations Miscellaneous other adjustments Reductions in printing and postage Savings in self-insurance liability coverage Personnel costs Total B-141 $ 28,750 25,000 17,550 13,250 12,510 (28,400) (74,080) (422,170) $ (427,590) PLANNING and DEVELOPMENT SERVICES DEPARTMENT MEASURES of PERFORMANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 11,571 95% N/A N/A 11,000 95% 11,000 95% 95% N/A 95% 95% Prepare and issue commercial and residential building permits. • Total number of commercial permits • Number of new commercial permits • Total number of residential permits • Number of new residential permits 4,085 105 6,807 408 N/A N/A N/A N/A 4,100 110 6,500 320 4,100 110 6,500 320 Perform inspections of new construction, remodels, and additions. • Number of commercial inspections • Number of residential inspections • Number of sign inspections 47,096 48,358 3,090 N/A N/A N/A 43,000 44,000 3,000 43,000 44,000 3,000 Coordinate and review all submitted subdivision plats and development plans. • Number of plats and plans reviewed 56 N/A 40 40 1,545 N/A 1,400 1,400 28,903 9,130 N/A N/A 25,000 8,500 25,000 8,500 Provide timely and impartial plans reviews while protecting the public health and welfare. • Number of plans reviewed • Percent of commercial plan reviews completed within four weeks • Percent of residential plan reviews completed within four weeks Review all sign permit applications. • Number of applications reviewed Provide assistance to walk-in customers. • Number of permit counter customers • Number of records customers OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by setting direction and policy, developing and managing the department’s operating and capital budgets, and maintaining clear communication with Mayor and Council. Projected Revenue Sources General Fund Impact Fee Administrative Charges Permit and Inspection Fees Plan Review Fees Program Total $ -025,850 847,046 21,400 $ 894,296 B-142 $ -025,900 1,317,390 21,420 $ 1,364,710 $ -024,000 1,352,390 21,420 $ 1,397,810 $ 18,510 23,000 1,300,480 23,420 $ 1,365,410 PLANNING and DEVELOPMENT SERVICES Administration (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 813,969 58,897 21,430 $ 894,296 $ 1,319,290 42,420 3,000 $ 1,364,710 $ 1,311,340 83,470 3,000 $ 1,397,810 $ 1,329,710 32,700 3,000 $ 1,365,410 BUILDING SAFETY REVIEW and INSPECTIONS: This program area provides building plan review and inspection services for commercial buildings, residential buildings, site engineering infrastructure, and drainage. It contributes to a sustainable community by ensuring that all development is designed and built to adopted codes and standards, with a key focus of ensuring safety. Projected Revenue Sources General Fund Building Code Violations Permit and Inspection Fees Program Total $ -0157 2,198,333 $ 2,198,490 $ -03,000 2,682,610 $ 2,685,610 $ -0-02,562,480 $ 2,562,480 28,510 -02,528,580 $ 2,557,090 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,117,153 61,752 19,585 $ 2,198,490 $ 2,428,590 180,160 76,860 $ 2,685,610 $ 2,323,260 178,660 60,560 $ 2,562,480 $ 2,277,240 189,490 90,360 $ 2,557,090 $ CUSTOMER and ADMINISTRATIVE SUPPORT: This program area provides administrative, clerical, and technical support to all divisions of the department, as well as external customers, with the key focus of providing outstanding customer service. Projected Revenue Sources General Fund Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Program Total $ -0187,000 337,046 570,000 -0$ 1,094,046 $ 542,430 227,000 -0595,010 -0$ 1,364,440 $ -0178,800 250,960 821,880 -0$ 1,251,640 11,400 27,000 257,810 1,051,490 15,680 $ 1,363,380 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 719,201 331,267 43,578 -0$ 1,094,046 $ 937,280 342,690 79,470 5,000 $ 1,364,440 $ 892,650 299,590 59,400 -0$ 1,251,640 $ 915,640 364,120 78,620 5,000 $ 1,363,380 B-143 $ PLANNING and DEVELOPMENT SERVICES PLAN REVIEW and PROJECT DEVELOPMENT: This program area expedites the review of development proposals and ensures consistency with the Land Use Code, Development Standards, and the Development Compliance Code to protect and promote the public's general health, safety and welfare, and more specifically implement the General Plan, encourage efficient use of land, reduce potential hazards that result from incompatible land uses, protect and enhance the city's natural, cultural, historical, and scenic resources, as well as promote economic stability. Projected Revenue Sources General Fund Permit and Inspection Fees Plan Review Fees Planning Charges Sign Regulation Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ -0627,742 1,268,960 -0387,764 $ 2,284,466 $ 135,000 -01,199,520 -0295,900 $ 1,630,420 $ -0146,170 1,106,030 -0300,000 $ 1,552,200 18,740 113,130 868,160 99,900 316,620 $ 1,416,550 $ 2,135,260 131,523 17,683 $ 2,284,466 $ 1,543,610 54,820 31,990 $ 1,630,420 $ 1,484,590 52,320 15,290 $ 1,552,200 $ 1,355,370 39,890 21,290 $ 1,416,550 $ ZONING ADMINISTRATION and CODE DEVELOPMENT: This program area provides zoning, development plan, and code revision services. It processes business and liquor license zoning reviews, zoning waivers, Board of Adjustment and Design Review Board and historic zone applications, and plan amendment applications. It updates maps and the text of land use plans; interprets the land use plans as they relate to rezonings, Planned Area Developments (PADs), and various other development documents; formats changes to the Land Use Code; creates new Neighborhood Preservation Zones; and administers existing Neighborhood Preservation Zones. Projected Revenue Sources General Fund Other Development Fees Permit and Inspection Fees Plan Review Fees Planning Charges Zoning Code Violations Program Total $ 516,309 98,313 144,993 -0252,940 3,596 $ 1,016,151 $ 830,910 -0-0-0135,000 -0$ 965,910 $ 164,640 -0-0470,670 311,800 3,000 $ 950,110 $ 856,650 -0-0-024,420 -0$ 881,070 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 925,199 61,265 29,687 $ 1,016,151 $ 836,150 109,960 19,800 $ 965,910 $ 831,950 110,360 7,800 $ 950,110 $ 764,790 103,980 12,300 $ 881,070 B-144 PLANNING and DEVELOPMENT SERVICES POSITION RESOURCES Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 -02.00 1.00 1.00 1.00 1.00 -01.00 1.00 10.00 1.00 1.00 -03.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 12.00 Building Safety Review and Inspections Inspection Supervisor Structural Plans Examiner Mechanical Plans Examiner Construction Inspection Supervisor Building Permit Specialist Lead Building Inspector Lead Residential Inspector Senior Mechanical Inspector Senior Plumbing Inspector Building Inspector Electrical Inspector Environmental Inspector Mechanical Inspector Plumbing Inspector Residential Inspector Program Total 1.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 3.00 3.00 30.00 1.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 3.00 3.00 30.00 1.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 1.00 3.00 3.00 30.00 1.00 2.00 1.00 3.00 2.00 1.00 1.00 1.00 1.00 3.50 4.00 2.00 1.00 3.00 3.00 29.50 Customer and Administrative Support Planning Technician Administrative Assistant Customer Service Representative Secretary Customer Service Clerk Office Assistant Program Total 3.00 4.00 5.00 2.00 3.00 1.00 18.00 3.00 4.00 5.00 2.00 3.00 1.00 18.00 3.00 4.00 5.00 2.00 3.00 1.00 18.00 3.00 4.00 4.50 2.00 3.00 1.00 17.50 Administration Director Deputy Director Building Official Development Services Administrator Planning Administrator Development Services Manager Engineering Manager Management Assistant Project Coordinator Executive Assistant Office Supervisor Program Total B-145 PLANNING and DEVELOPMENT SERVICES Plan Review and Project Development Civil Engineer Principal Planner Lead Planner Senior Engineering Associate Engineering Associate Landscape Field Representative Planning Technician Sign Inspector Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 3.00 3.00 5.00 3.00 1.00 1.00 1.00 1.00 18.00 3.00 3.00 5.00 3.00 1.00 1.00 1.00 1.00 18.00 3.00 3.00 5.00 3.00 1.00 1.00 1.00 1.00 18.00 2.00 3.00 4.50 3.00 1.00 1.00 1.00 -015.50 3.00 4.00 3.00 10.00 3.00 4.00 3.00 10.00 3.00 4.00 3.00 10.00 3.00 4.00 2.50 9.50 86.00 88.00 88.00 84.00 Zoning Administration and Code Development Principal Planner Lead Planner Planner Program Total Department Total B-146 PROCUREMENT OPERATING: POSITION TOTAL: $ 3,278,660 36.50 ADMINISTRATION DESIGN, CONSTRUCTION, and SERVICES CONTRACTING MAIL SERVICES PROCUREMENT CARD and SURPLUS AUCTION PURCHASING STORES and INVENTORY MANAGEMENT FINANCING PLAN PROGRAM ALLOCATION Mail Services 8% Design, Construction, and Services Contracting 23% General Fund 100% Administration 17% B-147 Procurement Card and Surplus Auction 8% Purchasing 20% Stores and Inventory Management 24% B-148 PROCUREMENT The Procurement Department maximizes the purchasing value of public funds and supports city departments by providing efficient and effective procurement practices and policies. Policies promote environmentally-sensitive purchases, competition among all vendors, and local purchase preferences. Services include contracting for all supplies, materials, equipment, services, and construction; maintaining inventories for daily operations; distributing interdepartmental and postal mail; disposing of surplus, unclaimed, lost, and confiscated property; and managing the city's Procurement Card (pCard) and Cooperative Purchasing programs. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 5.00 11.00 5.00 11.00 5.00 10.00 3.50 9.00 4.00 2.00 4.00 4.00 2.00 4.00 4.00 2.00 3.00 4.00 -03.00 10.00 11.00 47.00 8.00 10.00 44.00 8.00 8.00 40.00 8.00 9.00 36.50 TOTAL BUDGET Operating $ 3,636,297 $ 3,708,470 $ 3,568,020 $ 3,278,660 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Interdepartmental Charges Department Total $ 3,275,265 503,092 276,985 (419,045) $ 3,636,297 $ 3,294,010 496,410 342,860 (424,810) $ 3,708,470 $ 3,062,840 468,630 452,860 (416,310) $ 3,568,020 $ 2,834,040 367,520 77,100 -0$ 3,278,660 FUNDING SOURCES General Fund $ 3,636,297 $ 3,708,470 $ 3,568,020 $ 3,278,660 POSITION RESOURCES Administration Design, Construction, and Services Contracting Mail Services Printing Services1 Procurement Card (pCard) and Surplus Auction Purchasing Stores and Inventory Management Department Total 1In-house printing services was eliminated for Fiscal Year 2012, and staff was transferred to vacant positions within the department. SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $3,278,660 reflects a decrease of $429,810 from the Fiscal Year 2011 Adopted Budget. Changes include: Budget capacity for potential increases in mailing costs and auction services Personnel costs Total B-149 $ 30,160 (459,970) $ (429,810) PROCUREMENT DEPARTMENT MEASURES of PERFORMANCE To ensure professional best practices, to comply with all city, state and federal regulations, and to provide value-added procurement services Procurement will: • Negotiate added value in at least 20% of the total number of eligible contracts over the City's formal bid threshold • Ensure that a minimum of 25% commodity and services expenditures are through annual requirements contracts to realize the most favorable price and terms • Generate revenue by expanding the National Cooperative Procurement and pCard Programs To ensure high standards of technical expertise and competency of staff Procurement will: • Achieve a minimum level of 75% professional certification for staff • Participate in a minimum of four (4) outreach events for the local business and contracting communities Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 New Measure N/A 20% 20% New Measure N/A 40% 40% New Measure N/A $ 329,116 $ 305,000 94% N/A 94% 94% 4 N/A 4 5 OPERATING PROGRAMS ADMINISTRATION: This program area provides strategic direction and management to the department by planning, coordinating, and implementing procurement operations in accordance with applicable laws, Mayor and Council policy, and the administrative direction of the City Manager. Projected Revenue Sources General Fund $ 713,998 $ 619,150 $ 630,350 $ 554,820 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 620,643 82,457 10,898 $ 713,998 $ 540,660 63,970 14,520 $ 619,150 $ 529,370 86,460 14,520 $ 630,350 $ 454,920 86,100 13,800 $ 554,820 B-150 PROCUREMENT DESIGN, CONSTRUCTION, and SERVICES CONTRACTING: This program area contracts for design, construction, professional, and non-professional services to ensure that all contracts are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 812,995 $ 923,910 $ 778,350 $ 757,690 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 800,667 10,186 2,142 $ 812,995 $ 865,900 55,610 2,400 $ 923,910 $ 763,460 12,490 2,400 $ 778,350 $ 742,320 10,970 4,400 $ 757,690 MAIL SERVICES: This program area provides centralized pick up and delivery service for interdepartmental and postal mail to city departments. The area also provides for the insertion of business license statements and various other bills. Projected Revenue Sources General Fund $ 138,515 $ 239,560 $ 293,500 $ 273,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 184,593 18,433 (64,511) $ 138,515 $ 188,760 18,090 32,710 $ 239,560 $ 192,700 18,090 82,710 $ 293,500 $ 205,350 22,580 45,510 $ 273,440 PRINTING SERVICES: This program area has provided responsive, quality, in-house services to all departments by typesetting, copying, and binding documents at or below commercial prices and in a timely manner and has historically charged out its expenses to user departments. This program will be eliminated effective July 1, 2011. Character of Expenditures Salaries and Benefits Services Supplies Intradepartmental Charges Program Total $ 105,805 35,295 261,354 (419,045) $ (16,591) B-151 $ 107,440 36,440 280,930 (424,810) $ -0- $ 107,940 27,440 280,930 (416,310) $ -0- $ $ -0-0-0-0-0- PROCUREMENT PROCUREMENT CARD (pCard) and SURPLUS AUCTION: These program areas manage and administer the city’s pCard (direct credit card purchase) program and the surplus auction program. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund pCard Program Rebate Auction Administrative Fees Program Total $ -0119,641 2,000 $ 121,641 $ 88,560 150,000 2,000 $ 240,560 $ 29,290 214,120 3,000 $ 246,410 $ 59,440 190,000 -0$ 249,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 113,776 7,302 563 $ 121,641 $ 237,590 2,870 100 $ 240,560 $ 222,810 23,500 100 $ 246,410 $ 215,690 33,450 300 $ 249,440 PURCHASING: This program area contracts for all supplies, materials, equipment, and related services to ensure that purchases are developed, solicited, evaluated, negotiated, awarded, and administered in accordance with applicable federal, state, and local laws. Projected Revenue Sources General Fund pCard Program Rebate National Cooperative Purchasing Fees Program Total $ 552,827 79,721 77,140 $ 709,688 $ 595,480 -050,000 $ 645,480 $ 524,940 -0115,000 $ 639,940 $ 531,010 -0115,000 $ 646,010 Character of Expenditures Salaries and Benefits Services Program Total $ 703,118 6,570 $ 709,688 $ 637,830 7,650 $ 645,480 $ 632,290 7,650 $ 639,940 $ 640,510 5,500 $ 646,010 STORES and INVENTORY MANAGEMENT: This program area operates the central warehouse and manages an inventory needed for the daily operations. It also provides hazardous material safety information on inventory items; delivers goods on a timely basis; and disposes of city surplus material and equipment by public sale, online auction, donation, or redistribution to departments. Projected Revenue Sources General Fund $ 1,156,051 $ 1,039,810 $ 979,470 $ 797,260 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 746,663 342,849 66,539 $ 1,156,051 $ 715,830 311,780 12,200 $ 1,039,810 $ 614,270 293,000 72,200 $ 979,470 $ 575,250 208,920 13,090 $ 797,260 B-152 PROCUREMENT POSITION RESOURCES Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 1.00 0.50 3.50 1.00 7.00 1.00 2.00 11.00 1.00 7.00 1.00 2.00 11.00 1.00 6.00 1.00 2.00 10.00 1.00 5.00 1.00 2.00 9.00 Mail Services Mail Services Supervisor Mail Clerk Program Total 1.00 3.00 4.00 1.00 3.00 4.00 1.00 3.00 4.00 1.00 3.00 4.00 Printing Services Lead Reprographics Technician Senior Copy Technician Program Total 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 -0-0-0- Procurement Card (pCard) and Surplus Auction Contract Administrator Management Assistant Administrative Assistant Program Total 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Purchasing Contract Administrator Contract Officer Secretary Program Total 1.00 6.00 3.00 10.00 1.00 5.00 2.00 8.00 1.00 5.00 2.00 8.00 1.00 5.00 2.00 8.00 Stores and Inventory Management Stores Superintendent Stores Supervisor Administrative Assistant Lead Reprographics Technician Senior Copy Technician Storekeeper Program Total 1.00 2.00 1.00 -0-07.00 11.00 1.00 1.00 1.00 -0-07.00 10.00 1.00 1.00 1.00 -0-05.00 8.00 1.00 1.00 1.00 1.00 1.00 4.00 9.00 47.00 44.00 40.00 36.50 Administration Director Deputy Director Information Technology Specialist Executive Assistant Program Total Design, Construction, and Services Contracting Contract Administrator Contract Officer Contract Compliance Officer Secretary Program Total Department Total B-153 B-154 OFFICE of the PUBLIC DEFENDER OPERATING: POSITION TOTAL: FINANCING PLAN $ 2,797,640 35.00 PROGRAM ALLOCATION Public Defender 100% General Fund 100% B-155 B-156 OFFICE of the PUBLIC DEFENDER The Office of the Public Defender provides quality, cost-effective legal representation to indigent defendants entitled to appointed counsel in City Court in accordance with the mandates of state and federal law and the Ethical Rules of the Arizona State Supreme Court. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 36.00 36.00 35.00 35.00 TOTAL BUDGET Operating $ 3,065,916 $ 3,197,320 $ 2,703,380 $ 2,797,640 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Department Total $ 2,871,892 138,682 55,342 $ 3,065,916 $ 2,942,450 183,720 71,150 $ 3,197,320 $ 2,447,860 184,370 71,150 $ 2,703,380 $ 2,551,960 174,530 71,150 $ 2,797,640 FUNDING SOURCES General Fund $ 3,065,916 $ 3,197,320 $ 2,703,380 $ 2,797,640 POSITION RESOURCES Public Defender SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $2,797,640 reflects a decrease of $399,680 from the Fiscal Year 2011 Adopted Budget. Changes include: Decrease in public liability and hazardous waste insurance costs Personnel costs Total $ (9,190) (390,490) $ (399,680) DEPARTMENT MEASURES of PERFORMANCE Provide representation in a cost-effective manner. • Average cost per case • Number of defendants $ 215 7,503 B-157 N/A N/A $ 265 6,046 $ 228 5,700 OFFICE of the PUBLIC DEFENDER OPERATING PROGRAMS Public Defender: This program area was established as a cost-effective alternative to the use of contract attorneys. The office provides legal representation independent from the Criminal Division of the City Attorney’s Office. The Office of the Public Defender is staffed by 22 attorneys and 13 support positions. Projected Revenue Sources General Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 3,065,916 $ 3,197,320 $ 2,703,380 $ 2,797,640 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 2,871,892 138,682 55,342 $ 3,065,916 $ 2,942,450 183,720 71,150 $ 3,197,320 $ 2,447,860 184,370 71,150 $ 2,703,380 $ 2,551,960 174,530 71,150 $ 2,797,640 1.00 1.00 8.00 12.00 3.00 5.00 1.00 2.00 2.00 35.00 1.00 1.00 8.00 12.00 3.00 5.00 1.00 2.00 2.00 35.00 POSITION RESOURCES Public Defender Chief Public Defender Deputy Public Defender Public Defender Supervisor Public Defender Law Clerk Legal Secretary Administrative Assistant Customer Service Representative Customer Service Clerk Program Total 1.00 1.00 8.00 13.00 3.00 5.00 1.00 2.00 2.00 36.00 B-158 1.00 1.00 8.00 13.00 3.00 5.00 1.00 2.00 2.00 36.00 TRANSPORTATION OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 104,494,500 223,210,100 $ 327,704,600 274.75 MANAGEMENT SERVICES ENGINEERING PLANNING PUBLIC TRANSIT LIABILITY STREETS and TRAFFIC MAINTENANCE SUN TRAN SUN VAN TRAFFIC ENGINEERING TRANSIT SERVICES FINANCING PLAN Mass Transit Fund: General Fund Subsidy 12% Mass Transit Funds 10% PROGRAM ALLOCATION Sun Van 13% Capital Improvement Program 68% Sun Tran 53% Other* 14% Streets and Traffic Maintenance 20% Other* 1% Highway User Funds 9% *Other includes General Funds (<1%), Capital Improvement Funds (<1%), Internal Service Fund: Self Insurance (<1%), Other Federal Grants (<1%), and Regional Transportation Authority Funds (<1%). *Other includes Management Services (4%), Engineering (3%), Traffic Engineering (3%), Transit Services (2%), Planning (1%), and Public Transit Liability (1%). B-159 B-160 TRANSPORTATION The Transportation Department creates, maintains, and operates a safe and reliable system for the movement of people throughout our community with the highest quality transportation services, programs, and facilities. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 12.00 70.00 13.00 169.00 21.00 12.00 297.00 12.00 70.00 13.00 169.00 21.00 12.00 297.00 14.00 70.00 14.00 169.00 22.00 7.00 296.00 14.00 68.50 13.50 153.75 18.00 7.00 274.75 $ 93,062,624 81,697,972 $ 174,760,596 $ 102,489,150 170,635,600 $ 273,124,750 $ 100,147,630 168,351,250 $ 268,498,880 $ 104,494,500 223,210,100 $ 327,704,600 CHARACTER OF EXPENDITURES Salaries and Benefits $ 15,931,206 Services 19,599,595 Supplies 15,404,212 Equipment 89,802 Contracted Labor 42,037,809 Total Operating Budget $ 93,062,624 Capital Improvement Program 81,697,972 Total Department $ 174,760,596 $ 17,413,620 23,483,790 18,170,230 157,500 43,264,010 $ 102,489,150 170,635,600 $ 273,124,750 $ 15,747,960 23,460,920 16,468,750 157,500 44,312,500 $ 100,147,630 168,351,250 $ 268,498,880 $ 17,353,530 24,891,930 17,486,550 697,500 44,064,990 $ 104,494,500 223,210,100 $ 327,704,600 1,403,794 25,089,369 318,322 848,333 2,068,401 32,616,575 29,051,537 $ 1,290,550 29,327,620 177,500 1,408,250 -033,631,830 34,698,400 $ $ 844,344 821,949 $ 93,062,624 81,697,972 $ 174,760,596 1,285,000 670,000 $ 102,489,150 170,635,600 $ 273,124,750 1,372,920 670,000 $ 100,147,630 168,351,250 $ 268,498,880 POSITION RESOURCES Management Services Engineering Planning Streets and Traffic Maintenance Traffic Engineering Transit Services Department Total TOTAL BUDGET Operating Capital Total Department FUNDING SOURCES General Fund Highway User Revenue Fund Capital Agreement Fund Other Federal Grants Non-Federal Grants Mass Transit Fund Mass Transit Fund: General Fund Transfer1 Regional Transportation Authority Internal Service Fund: Self Insurance Total Operating Revenues Capital Improvement Program1 Total Department $ 1The 1,240,170 27,943,560 196,880 1,187,160 436,000 30,402,540 36,698,400 1,174,780 29,598,000 25,000 1,174,350 -031,923,370 38,711,000 1,218,000 670,000 $ 104,494,500 223,210,100 $ 327,704,600 total Fiscal Year 2012 General Fund transfer budgeted for the mass transit system is $39,495,700. There is $38,711,000 in the operating budget and $784,700 in the capital improvement program. B-161 TRANSPORTATION SIGNIFICANT CHANGES The Fiscal Year 2012 adopted operating budget reflects an increase of $2,005,350 from Fiscal Year 2011 Adopted Budget. Significant changes are summarized below: Increased costs for auto and public liability insurance, utilities, and renewal of software maintenance agreement Increased benefit costs in the Mass Transit Fund, primarily due to negotiated settlements with the bargaining units, account for the increase in contracted labor costs Personnel costs Reduction in streets maintenance supplies Total $ 1,364,920 800,980 (60,090) (100,460) $ 2,005,350 DEPARTMENT MEASURES of PERFORMANCE Provide regional fixed-route bus service. • Number of buses • Number of annual passenger trips (000s) • Annual passenger revenue ($000s) • Total miles (000s) • Cost per mile • Revenue per mile Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 241 20,384 N/A N/A 240 19,459 240 17,206 $ 11,048 9,200 $ 5.34 $ 1.20 N/A N/A N/A N/A $ 10,309 9,110 $ 5.65 $ 1.13 $ 11,806 9,292 $ 5.83 $ 1.27 Provide paratransit services to persons with disabilities who cannot use Sun Tran. • Number of vans • Number of scheduled passenger trips (000s) • Miles of service provided (000s) 121 464 N/A N/A 125 478 125 490 3,910 N/A 3,966 4,065 Design and construct capital improvement projects and oversee the resurfacing of major streets. • Number of capital projects completed • Number of street lane miles resurfaced 9 30 N/A N/A 20 50 25 15 B-162 TRANSPORTATION Department Measures of Performance (Continued) Maintain collector and arterial streets, traffic signals, and street lights. Roadway conditions are based on the Pavement Condition Index (PCI) set by the Army Corps of Engineers or the Pavement Surface Evaluation and Rating (PASER) system developed at the University of Wisconsin. • Percent of major city streets meeting a good or better condition rating • Number of traffic signal trouble calls • Number of streetlight trouble calls Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 43% N/A 45% 45% 730 1647 N/A N/A 850 1,500 850 1,500 OPERATING PROGRAMS MANAGEMENT SERVICES: This program area coordinates, supervises, and performs administrative functions to ensure the efficient and successful operation of the department. Projected Revenue Sources General Fund General Fund: Use of Property Highway User Revenue Fund Highway User Revenue Fund: Use of Property Program Total $ 493,040 74,906 2,592,315 90,607 $ 415,900 90,000 3,079,700 60,000 $ 441,180 90,000 3,065,270 73,400 $ 654,770 90,000 3,125,210 60,000 $ 3,250,868 $ 3,645,600 $ 3,669,850 $ 3,929,980 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,011,399 2,151,758 50,103 37,608 $ 3,250,868 $ 1,178,760 2,413,040 53,800 -0$ 3,645,600 $ 1,204,510 2,411,540 53,800 -0$ 3,669,850 $ 1,444,090 2,439,360 46,530 -0$ 3,929,980 ENGINEERING: This program area designs and constructs improvements to the city’s roadways and flood control system, manages the use of and access to public rights-of-way, and protects life and property from flood hazards. Projected Revenue Sources General Fund Capital Agreement Fund Highway User Revenue Fund Highway User Revenue Fund: Developer Contributions Program Total $ 366,189 230,251 2,050,738 27,290 $ 209,170 152,500 2,215,730 75,000 $ 177,790 152,500 2,190,650 76,740 $ 228,290 -03,097,060 40,000 $ 2,674,468 $ 2,652,400 $ 2,597,680 $ 3,365,350 B-163 TRANSPORTATION Engineering (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 1,964,337 614,488 95,643 -0$ 2,674,468 $ 2,006,880 541,590 89,930 14,000 $ 2,652,400 $ 1,937,760 555,990 89,930 14,000 $ 2,597,680 $ 2,406,670 869,200 85,480 4,000 $ 3,365,350 PLANNING: This program area manages the design of major transportation corridor projects. It coordinates, supervises, and implements projects that integrate transportation and land-use planning for community enhancement, transportation efficiencies, and multi-modal connectivity. Projected Revenue Sources General Fund General Fund: Restricted Federal Highway Administration Grants Highway User Revenue Fund Program Total $ 49,772 369 227,158 764,483 $ 1,041,782 $ 47,980 12,000 272,000 992,840 $ 1,324,820 $ 45,660 12,000 226,610 1,038,250 $ 1,322,520 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 669,279 263,668 108,835 $ 1,041,782 $ 759,930 506,920 57,970 $ 1,324,820 $ 779,190 485,370 57,960 $ 1,322,520 $ 793,710 394,260 48,730 $ 1,236,700 47,460 -0200,000 989,240 $ 1,236,700 PUBLIC TRANSIT LIABILITY: This program area pays the liability and property losses incurred by Sun Tran and Sun Van that are not covered by purchased insurance policies. Projected Revenue Sources Internal Service Fund: Self Insurance $ 821,949 $ 670,000 $ 670,000 $ 670,000 Character of Expenditures Services $ 821,949 $ 670,000 $ 670,000 $ 670,000 B-164 TRANSPORTATION STREETS and TRAFFIC MAINTENANCE: This program area maintains the streets, median island landscaping, alleyways, and drainage ways to ensure safe driving surfaces, decrease the potential for flooding, and control dust. The program also manages the maintenance and inspection of street lights, traffic signs, traffic signals, and roadway markings to ensure the safe and efficient movement of people, traffic, and goods. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund General Fund: Restricted Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: In-Lieu Fees Program Total $ 18,773,860 $ 22,103,010 $ 20,739,440 $ 21,239,360 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 10,105,147 6,441,092 2,227,621 -0$ 18,773,860 $ 11,194,740 8,164,420 2,700,350 43,500 $ 22,103,010 $ 10,042,370 7,856,220 2,797,350 43,500 $ 20,739,440 $ 11,018,970 7,957,910 2,218,980 43,500 $ 21,239,360 $ 38,440 158,891 376,553 18,128,699 71,277 $ 315,500 200,000 424,350 21,001,840 161,320 $ 323,540 150,000 403,650 19,700,930 161,320 $ 53,560 100,700 424,350 20,541,340 119,410 SUN TRAN: Sun Tran provides a fixed-route bus service for the Tucson metropolitan region. The system operates seven days per week. Projected Revenue Sources Mass Transit Fund: General Fund Transfer Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: State Funds Mass Transit Fund: User Fees Miscellaneous Federal Grants Program Total Character of Expenditures Services Supplies Equipment Contracted Labor Program Total $ 18,745,841 $ 25,316,370 $ 25,545,590 $ 27,379,700 5,945,314 7,570,495 6,396,500 5,500,000 6,396,500 5,500,000 6,144,000 5,570,000 1,783,526 15,442,870 93,916 $ 49,581,962 -015,316,630 556,900 $ 53,086,400 436,000 14,211,630 556,900 $ 52,646,620 -015,956,300 500,000 $ 55,550,000 $ 4,479,205 11,303,714 52,194 33,746,849 $ 49,581,962 $ 5,157,570 13,240,300 -034,688,530 $ 53,086,400 $ 5,464,070 11,531,760 -035,650,790 $ 52,646,620 $ 7,091,870 13,212,550 -035,245,580 $ 55,550,000 B-165 TRANSPORTATION SUN VAN: Sun Van provides paratransit services by appointment that are comparable to Sun Tran’s fixed-route bus service and are in accordance with the Americans with Disabilities Act (ADA). The program gives persons with disabilities access to employment, shopping, services, community agencies, and events. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 9,466,263 $ 8,402,000 $ 10,102,000 $ 10,374,600 Projected Revenue Sources Mass Transit Fund: General Fund Transfer Mass Transit Fund: Federal Grants Mass Transit Fund: Regional Transportation Authority Mass Transit Fund: State Funds Mass Transit Fund: User Fees Program Total 1,098,833 -0- 1,600,000 2,000,000 1,600,000 300,010 1,320,000 300,000 284,875 1,497,078 $ 12,347,049 -01,628,000 $ 13,630,000 -01,628,000 $ 13,630,000 -01,555,400 $ 13,550,000 Character of Expenditures Services Supplies Contracted Labor Program Total $ 2,650,685 1,405,404 8,290,960 $ 12,347,049 $ 3,322,960 1,731,560 8,575,480 $ 13,630,000 $ 3,326,670 1,641,620 8,661,710 $ 13,630,000 $ 3,070,700 1,659,890 8,819,410 $ 13,550,000 TRAFFIC ENGINEERING: This program area designs, constructs, and monitors transportation, traffic and transit systems, and implements neighborhood traffic calming features, such as speed humps, that promote safer neighborhoods. Projected Revenue Sources General Fund Capital Agreements Fund Capital Agreements Fund: Pima County Federal Highway Administration Grants Highway User Revenue Fund Regional Transportation Authority Fund Program Total $ 222,189 50,000 26,646 -01,363,960 844,344 $ 2,507,139 $ -025,000 -0-01,741,190 1,285,000 $ 3,051,190 $ -025,000 -0-01,637,000 1,372,920 $ 3,034,920 $ Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,314,366 1,029,640 163,133 $ 2,507,139 $ 1,359,230 1,435,490 256,470 $ 3,051,190 $ 1,165,430 1,613,020 256,470 $ 3,034,920 $ 1,274,830 1,469,380 174,530 $ 2,918,740 B-166 -025,000 -050,000 1,625,740 1,218,000 $ 2,918,740 TRANSPORTATION TRANSIT SERVICES: This program area administers and coordinates the activities of the public transportation system, which includes Sun Tran, a fixed-route bus service, and Van Tran, a paratransit service for persons with disabilities. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources Capital Agreements Fund Federal Highway Administration Grants Mass Transit Fund: General Fund Transfer Mass Transit Fund: Federal Grants Mass Transit Fund: Use of Property Mass Transit Fund: User Fees Program Total 436,524 239,018 386,443 $ 2,063,547 587,000 225,000 378,700 $ 2,325,730 587,000 257,710 378,700 $ 1,836,600 795,000 160,000 122,670 $ 2,034,370 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 866,612 1,147,175 49,760 -0$ 2,063,547 $ 914,080 1,271,790 39,860 100,000 $ 2,325,730 $ 618,700 1,078,040 39,860 100,000 $ 1,836,600 $ 415,260 929,250 39,860 650,000 $ 2,034,370 $ 11,422 150,707 839,433 $ -0155,000 980,030 $ 19,380 -0593,810 $ -0-0956,700 POSITION RESOURCES Management Services Director Deputy/Assistant Director Research Assistant Special Projects Transportation Administrator Transit Services Coordinator Transportation Program Coordinator Transportation Public Information Officer Staff Assistant Management Analyst Executive Assistant Office Supervisor Secretary Program Total Engineering Transportation Administrator City Surveyor Engineering Manager Civil Engineer Engineering Project Manager Environmental Project Coordinator Landscape Architect Transportation Program Coordinator Management Assistant 1.00 1.00 1.00 1.00 -01.00 1.00 3.00 -01.00 1.00 1.00 12.00 1.00 1.00 1.00 1.00 -01.00 1.00 3.00 -01.00 1.00 1.00 12.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 14.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 14.00 1.00 1.00 2.00 -05.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 -05.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 -05.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 4.50 1.00 1.00 2.00 1.00 B-167 TRANSPORTATION Engineering (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Senior Engineering Associate Community Services/Neighborhood Services Project Coordinator Construction Inspection Supervisor Engineering Associate Lead Construction Inspector Lead Construction Materials Inspector Construction Inspector Construction Materials Inspector Environmental Inspector Senior Engineering Technician Survey Crew Chief Engineering Permit and Code Inspector Survey Instrument Technician Administrative Assistant Customer Service Representative Secretary Survey Technician Customer Service Clerk Program Total 6.00 1.00 6.00 1.00 6.00 1.00 5.00 1.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 4.00 6.00 2.00 1.00 2.00 5.00 2.00 70.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 4.00 6.00 2.00 1.00 2.00 5.00 2.00 70.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 4.00 6.00 2.00 1.00 2.00 5.00 2.00 70.00 1.00 2.00 2.00 1.00 10.00 2.00 2.00 1.00 6.00 3.00 6.00 2.00 1.00 2.00 5.00 2.00 68.50 Planning Transportation Administrator Information Technology Manager Project Manager Transportation Program Coordinator Planner Senior Engineering Technician Administrative Assistant Program Total 1.00 1.00 4.00 1.00 1.00 4.00 1.00 13.00 1.00 1.00 4.00 1.00 1.00 4.00 1.00 13.00 1.00 1.00 5.00 1.00 1.00 4.00 1.00 14.00 1.00 1.00 5.00 1.00 1.00 3.50 1.00 13.50 Streets and Traffic Maintenance Transportation Administrator Transportation Superintendent Civil Engineer Engineering Project Manager Lead Management Analyst Management Assistant Street Maintenance Supervisor Senior Engineering Associate Safety Specialist High Voltage Electrician Supervisor Electronics Technician Supervisor Lead High Voltage Electrician Cement Mason Equipment Operation Specialist Engineering Associate High Voltage Electrician Senior Engineering Technician Lead Traffic Control Technician 1.00 3.00 1.00 1.00 1.00 1.00 13.00 1.00 1.00 2.00 1.00 8.00 4.00 13.00 2.00 1.00 1.00 10.00 1.00 3.00 1.00 1.00 1.00 1.00 13.00 1.00 1.00 2.00 1.00 8.00 4.00 13.00 2.00 1.00 1.00 10.00 1.00 3.00 -01.00 1.00 1.00 13.00 1.00 1.00 2.00 1.00 8.00 4.00 12.00 2.00 1.00 1.00 10.00 1.00 2.50 -0-01.00 1.00 11.50 1.00 1.00 2.00 1.00 8.00 4.00 10.50 2.00 1.00 0.50 10.00 B-168 TRANSPORTATION Streets and Traffic Maintenance (Continued) Street Maintenance Crew Leader Streets Inspector and Compliance Specialist Welder Construction Maintenance Worker Heavy Equipment Operator Sign Painter Traffic Control Technician Account Clerk Supervisor Administrative Assistant Customer Service Representative Electronic Technician Secretary Senior Account Clerk Senior Storekeeper Senior Street Maintenance Worker Senior Trades Helper Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 10.00 6.00 1.00 6.00 45.00 1.00 2.00 1.00 -04.00 6.00 1.00 3.00 1.00 15.00 2.00 169.00 10.00 6.00 1.00 6.00 45.00 1.00 2.00 1.00 -04.00 6.00 1.00 3.00 1.00 15.00 2.00 169.00 14.00 6.00 1.00 6.00 44.00 1.00 2.00 1.00 1.00 3.00 6.00 1.00 3.00 1.00 14.00 2.00 169.00 13.00 6.00 1.00 5.00 40.25 1.00 2.00 1.00 1.00 3.00 6.00 0.50 3.00 1.00 10.00 2.00 153.75 Traffic Engineering Engineering Project Manager Transportation Program Coordinator Management Assistant Senior Engineering Associate Systems Engineer Electronics Technician Traffic Engineering Technician Supervisor Traffic Engineering Technician Administrative Assistant Customer Service Representative Customer Service Clerk Technological Intern Program Total 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 0.50 1.00 1.00 1.50 2.00 7.00 1.50 1.00 0.50 1.00 21.00 7.00 1.50 1.00 0.50 1.00 21.00 7.00 1.50 2.00 0.50 1.00 22.00 6.00 1.50 1.00 0.50 -018.00 Transit Services Transportation Administrator Project Manager Transit Services Coordinator Management Analyst Transportation Eligibility Specialist Administrative Assistant Customer Service Representative Secretary Program Total 1.00 1.00 1.00 1.00 2.00 1.00 3.00 2.00 12.00 1.00 1.00 1.00 1.00 2.00 1.00 3.00 2.00 12.00 -0-0-0-02.00 -03.00 2.00 7.00 -0-0-0-02.00 -03.00 2.00 7.00 297.00 297.00 296.00 274.75 Department Total B-169 B-170 TUCSON CITY GOLF OPERATING: POSITION TOTAL: $ 7,136,750 63.75 ADMINISTRATION CONCESSIONS MAINTENANCE PRO SHOPS FINANCING PLAN PROGRAM ALLOCATION Concessions 4% Golf Course Fund 100% Administration 12% Pro Shops 21% B-171 Maintenance 63% B-172 TUCSON CITY GOLF Tucson City Golf strives to provide golfers with the best value through well-maintained golf courses and outstanding customer service at reasonable prices. Tucson City Golf (TCG) operates five 18-hole championship golf courses at four facilities across the City of Tucson. In addition to the golf course, each facility provides a well stocked pro shop, a lighted driving range and clubhouse. Tucson City Golf programs include the Administration Office, Concessions, Golf Course Maintenance, and Pro Shops. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 6.00 25.75 70.00 53.00 154.75 5.00 19.50 70.00 50.75 145.25 5.00 6.00 38.00 37.75 86.75 5.00 -031.50 27.25 63.75 TOTAL BUDGET Operating $ 8,275,441 $ 7,838,500 $ 7,676,890 $ 7,136,750 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Debt Service Department Total $ 4,003,646 2,007,475 2,052,197 35,845 176,278 $ 8,275,441 $ 3,881,500 1,805,340 1,919,160 -0232,500 $ 7,838,500 $ 3,803,740 1,929,050 1,761,600 -0182,500 $ 7,676,890 $ 3,709,320 1,808,360 1,436,570 -0182,500 $ 7,136,750 FUNDING SOURCES Golf Course Fund $ 8,275,441 $ 7,838,500 $ 7,676,890 $ 7,136,750 POSITION RESOURCES Administration Concessions Maintenance Pro Shops Department Total SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $7,136,750 reflects a decrease of $701,750 from the Fiscal Year 2011 Adopted Budget. Changes include: Personnel costs Debt Service reduction to match refunding and lease purchase payments Reduction in maintenance supplies Reduction of staff, salaries and food and beverage supplies due to privatization of concessions Total B-173 $ 158,430 (50,000) (98,370) (711,810) $ (701,750) TUCSON CITY GOLF DEPARTMENT MEASURES of PERFORMANCE Provide five municipal golf courses and four driving ranges for the enjoyment and recreation of the public. • Total rounds of golf (18-hole equivalent) Provide operations support, customer service, golf lessons, and merchandise sales at the four golf course pro shops. • Hours of golf lessons • Revenue from driving ranges • Revenue from pro shops Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 191,950 N/A 197,320 197,320 590 $ 674,430 $ 577,070 N/A N/A N/A 650 $ 713,960 $ 588,030 720 $ 707,090 $ 559,540 1,030 3,616 N/A N/A 1,050 3,900 1,070 3,900 Provide opportunities for junior golf play. • Number of junior card holders • Total rounds of junior golf OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for Tucson City Golf by ensuring that direction and policies of the city, as well as those of the Parks and Recreation Department, are followed. This area forecasts future golf play and revenues in order to develop and manage its budget and provides administrative and clerical support. Administrative functions include payroll, accounts payable and records maintenance. Projected Revenue Sources Golf Course Fund $ 945,904 $ 970,950 $ 766,900 $ 849,700 Character of Expenditures Salaries and Benefits Services Supplies Debt Service Program Total $ 540,235 200,144 29,247 176,278 $ 945,904 $ 566,060 146,200 26,190 232,500 $ 970,950 $ 488,300 69,910 26,190 182,500 $ 766,900 $ 584,150 60,730 22,320 182,500 $ 849,700 CONCESSIONS: Fiscal Year 2012 will be the first year Tucson City Golf has contracted for these services to be provided by an outside vendor. This program area provides high quality food and beverage service at a value to golfers and guests, both on-course and in each golf facility’s clubhouse. This program also hosts seminars, luncheons, dinners, banquets and parties for both golf and non-golf events and groups. Projected Revenue Sources Golf Course Fund $ 1,001,147 $ 986,140 $ 986,140 $ 274,330 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 462,657 173,515 364,975 $ 1,001,147 $ 433,220 243,130 309,790 $ 986,140 $ 433,220 243,130 309,790 $ 986,140 $ 102,610 165,060 6,660 $ 274,330 B-174 TUCSON CITY GOLF MAINTENANCE: This program area ensures that golfers are provided the best possible turf and golf course conditions with the resources available, including the practice of proven agronomic processes; appropriate training and oversight of staff; responsible upkeep and repairs of turf maintenance equipment; and management of the golf cart fleet. Projected Revenue Sources Golf Course Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 4,783,533 $ 4,353,120 $ 4,395,560 $ 4,484,590 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 1,876,858 1,546,880 1,323,950 35,845 $ 4,783,533 $ 1,783,960 1,270,890 1,298,270 -0$ 4,353,120 $ 1,783,960 1,470,890 1,140,710 -0$ 4,395,560 $ 1,905,710 1,387,900 1,190,980 -0$ 4,484,590 PRO SHOPS: This program area manages public, club and tournament golf play at the four golf facilities. Activities include booking tee times, selling tickets, renting golf carts, monitoring play and overseeing driving range use. The program also operates a retail outlet at each golf facility stocking a variety of golf balls, shoes, hats, men and ladies’ golf wear and other golf merchandise. Golf lessons and custom club-fitting are also provided through a contractor. Projected Revenue Sources Golf Course Fund $ 1,544,857 $ 1,528,290 $ 1,528,290 $ 1,528,130 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,123,896 86,936 334,025 $ 1,544,857 $ 1,098,260 145,120 284,910 $ 1,528,290 $ 1,098,260 145,120 284,910 $ 1,528,290 $ 1,116,850 194,670 216,610 $ 1,528,130 POSITION RESOURCES* Administration Deputy Director Golf Administrator Golf Course Operations Superintendent Administrative Assistant Senior Account Clerk Customer Service Representative Program Total 1.00 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 1.00 1.00 -01.00 5.00 1.00 1.00 1.00 1.00 -01.00 5.00 1.00 1.00 1.00 1.00 -01.00 5.00 Concessions Concession Manager Food and Beverage Supervisor Assistant Food and Beverage Supervisor Short Order Cook (Hourly) Concessions Worker (Hourly) Program Total 1.00 4.00 1.00 6.75 13.00 25.75 1.00 2.00 1.00 2.50 13.00 19.50 1.00 2.00 1.00 1.00 1.00 6.00 -0-0-0-0-0-0- B-175 TUCSON CITY GOLF Position Resources (Continued) Maintenance Parks and Golf Area Supervisor Parks Equipment Mechanic Trade Specialist Parks Maintenance Worker Program Total Pro Shop Golf Professional Supervisor Golf Professional Senior Assistant Golf Professional Assistant Golf Professional Cashier Custodian Golf Host (Hourly) General Maintenance Trainee/Worker (Hourly) Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 8.00 8.00 7.00 47.00 70.00 8.00 8.00 7.00 47.00 70.00 8.00 8.00 7.00 15.00 38.00 8.00 7.00 7.00 9.50 31.50 3.00 1.00 3.00 2.00 7.50 3.75 25.25 7.50 3.00 1.00 3.00 2.00 7.50 3.00 25.25 6.00 3.00 1.00 3.00 2.00 4.50 3.00 15.25 6.00 1.00 2.00 3.00 2.00 2.50 2.00 11.25 3.50 53.00 50.75 37.75 27.25 154.75 145.25 86.75 63.75 *Authorized positions have been reduced to reflect the actual resources being utilized to support golf operations. B-176 TUCSON CONVENTION CENTER OPERATING: CAPITAL: TOTAL: $ 5,719,060 1,100,000 $ 6,819,060 POSITION TOTAL: 47.00 ADMINISTRATION EVENT SUPPORT OPERATIONS PARKING SALES and MARKETING STAGE DIVISION TICKET OFFICE FINANCING PLAN Tucson Convention Center Fund 51% PROGRAM ALLOCATION Capital Improvement Program 16% Other* 13% Ticket Office 7% Administration 10% General Fund Subsidy 33% Operations 70% Civic Contributions (<1%) *Other includes Stage Division (4%), Event Support (3%), Parking (3%), and Sales and Marketing (3%) B-177 B-178 TUCSON CONVENTION CENTER The Tucson Convention Center (TCC) attracts convention visitors and community members to the downtown area by providing quality event space and services for community organizations and a destination for entertainment, performing arts and exhibitions. It provides for quality management of the City of Tucson’s public assembly facilities. The TCC organization includes seven units: Administration, Event Support, Operations, Parking, Sales and Marketing, Stage, and Ticket Office. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 7.00 2.50 23.00 5.50 1.00 3.50 7.50 50.00 7.00 2.50 23.00 5.50 1.00 3.50 7.50 50.00 7.00 2.50 23.00 5.50 1.00 3.50 7.50 50.00 6.00 2.50 22.00 5.50 1.00 2.50 7.50 47.00 TOTAL BUDGET Operating Capital Department Total $ 5,378,892 -0$ 5,378,892 $ 5,999,310 -0$ 5,999,310 $ 5,470,150 -0$ 5,470,150 $ 5,719,060 1,100,000 $ 6,819,060 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Operating Total Capital Improvement Program Department Total $ 2,456,496 2,815,315 107,081 $ 5,378,892 -0$ 5,378,892 $ 2,696,170 3,066,680 236,460 $ 5,999,310 -0$ 5,999,310 $ 2,386,950 2,947,960 135,240 $ 5,470,150 -0$ 5,470,150 $ 2,446,940 3,095,620 176,500 $ 5,719,060 1,100,000 $ 6,819,060 FUNDING SOURCES General Fund Transfer Tucson Convention Center Fund Civic Contributions Operating Total Capital Improvement Program Department Total $ 1,864,947 3,480,751 33,194 $ 5,378,892 -0$ 5,378,892 $ 1,788,660 4,210,650 -0$ 5,999,310 -0$ 5,999,310 $ 1,954,350 3,493,440 22,360 $ 5,470,150 -0$ 5,470,150 $ 2,248,660 3,455,000 15,400 $ 5,719,060 1,100,000 $ 6,819,060 POSITION RESOURCES Administration Event Support Operations Parking Sales and Marketing Stage Division Ticket Office Department Total B-179 TUCSON CONVENTION CENTER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $5,719,060 reflects a decrease of $280,250 from the Fiscal Year 2011 Adopted Budget. Changes include: Services and Supplies Personnel costs Total $ (31,020) (249,230) $ (280,250) DEPARTMENT MEASURES of PERFORMANCE Provide quality space and event services for use of the arena, music hall, Leo Rich Theatre, exhibition, meeting and ballroom space. • Number of attendees at events • Total days used in arena  Concerts  Family events  Sporting events  Other - graduations, trade shows, religious • Total days used in music hall  Concerts  Graduations/meetings  Performing arts • Total days used in Leo Rich Theatre  Concerts/theater  Meetings • Total days used in exhibition halls, meeting & ballroom space  Convention/trade  Sporting  Meeting/ballroom/education Create an economic catalyst for downtown Tucson through the attraction of convention visitors and local community members. • Amount of transient occupancy tax generated downtown • Sales and rental tax collected from events as well as sales tax for food and beverage Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 663,000 240 11 21 128 80 N/A N/A N/A N/A N/A N/A 650,000 230 10 23 122 75 650,000 230 10 23 122 75 234 17 25 192 105 75 30 340 N/A N/A N/A N/A N/A N/A N/A N/A 221 15 25 181 91 60 31 355 221 15 25 181 91 60 31 355 155 36 149 N/A N/A N/A 153 56 146 153 56 146 $ 721,185 N/A $ 725,000 $ 725,000 $ 656,681 N/A $ 622,000 $ 622,000 B-180 TUCSON CONVENTION CENTER OPERATING PROGRAMS ADMINISTRATION: This program area plans, coordinates and provides analytical fiscal support; maintains accurate accounting systems; and administers event support services for the organization. Projected Revenue Sources General Fund Transfer Outside Contracts Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 650,599 46,506 $ 697,105 $ 745,150 47,000 $ 792,150 $ 638,510 49,450 $ 687,960 $ 542,220 50,000 $ 592,220 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 609,912 77,565 9,628 $ 697,105 $ 634,930 128,390 28,830 $ 792,150 $ 576,070 96,370 15,520 $ 687,960 $ 457,220 105,170 29,830 $ 592,220 EVENT SUPPORT: This program area provides event management and coordinates all events to include service provider contracts and ensure a quality guest experience. Projected Revenue Sources General Fund Transfer Catering and Concessions Commission Revenue Novelty Sales Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0-0105,355 43,069 $ 148,424 $ -0125,330 400 25,990 $ 151,720 $ -0-040,250 25,000 $ 65,250 $ 1,810 131,090 -030,000 $ 162,900 $ 145,596 2,810 18 $ 148,424 $ 142,530 8,830 360 $ 151,720 $ 57,960 7,290 -0$ 65,250 $ 150,950 11,590 360 $ 162,900 OPERATIONS: This program area provides event set-up and maintenance for all events. Staff is responsible for ice set-ups and the building venues. Projected Revenue Sources General Fund Transfer Catering and Concessions Commission Revenue Facility Fees Parking Fees Room and Space Rental Program Total $ 1,093,395 342,237 6,084 374,636 624,986 1,251,682 $ 3,693,020 B-181 $ 871,320 307,790 -0604,910 999,920 1,264,510 $ 4,048,450 $ 1,191,550 380,000 15,110 366,900 656,090 1,220,520 $ 3,830,170 $ 1,545,320 218,910 -0318,460 651,750 1,250,000 $ 3,984,440 TUCSON CONVENTION CENTER Operations (Continued) Character of Expenditures Salaries and Benefits Services Supplies Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 965,763 2,634,732 92,525 $ 3,693,020 $ 1,088,850 2,791,180 168,420 $ 4,048,450 $ 981,060 2,740,340 108,770 $ 3,830,170 $ 1,022,850 2,835,180 126,410 $ 3,984,440 PARKING: This program area manages all parking functions for multiple events and venues. Staff is responsible for cash handling of all parking fee collections. Projected Revenue Sources General Fund Transfer Parking Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0213,256 $ 213,256 $ -0200,080 $ 200,080 $ -0218,910 $ 218,910 $ 1,070 223,250 $ 224,320 $ 207,716 3,080 2,460 $ 213,256 $ 192,360 4,160 3,560 $ 200,080 $ 215,490 3,420 -0$ 218,910 $ 213,990 5,920 4,410 $ 224,320 SALES and MARKETING: This program area attracts a wide variety of local and national revenue-generating events. Staff conducts site visits, tours and works collaboratively with the Metropolitan Tucson Convention and Visitors Bureau. Projected Revenue Sources General Fund Transfer Civic Contributions Program Total $ 120,953 33,194 $ 154,147 $ 172,190 -0$ 172,190 $ 124,290 22,360 $ 146,650 $ 154,720 15,400 $ 170,120 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 97,160 56,012 975 $ 154,147 $ 98,800 72,390 1,000 $ 172,190 $ 99,350 46,820 480 $ 146,650 $ 104,090 65,030 1,000 $ 170,120 B-182 TUCSON CONVENTION CENTER STAGE DIVISION: This program area supports events requiring staging and theatrical services. Staff oversees all arena and music hall rigging and concert set-ups as well as provides telephone and internet services to events. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Transfer Commission Revenue Facility Fees Recovered Expenditure Revenue Program Total $ -054,130 -087,597 $ 141,727 $ -0164,600 -072,310 $ 236,910 $ -094,640 -060,000 $ 154,640 460 125,000 44,360 40,000 $ 209,820 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 133,728 6,569 1,430 $ 141,727 $ 189,150 20,160 27,600 $ 236,910 $ 130,410 14,230 10,000 $ 154,640 $ 173,540 23,260 13,020 $ 209,820 $ TICKET OFFICE: This program area provides quality promoter and guest experiences by managing all ticketing functions. Staff is responsible for all ticketing fund handling. Projected Revenue Sources General Fund Transfer Box Office Fees Event Ticket Rebates Facility Fees Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0162,410 128,000 40,803 $ 331,213 $ -0177,290 115,000 105,520 $ 397,810 $ -0140,000 133,480 93,090 $ 366,570 $ 3,060 140,000 135,000 97,180 $ 375,240 $ 296,621 34,547 45 $ 331,213 $ 349,550 41,570 6,690 $ 397,810 $ 326,610 39,490 470 $ 366,570 $ 324,300 49,470 1,470 $ 375,240 1.00 1.00 1.00 1.00 2.00 1.00 7.00 -01.00 1.00 1.00 2.00 1.00 6.00 POSITION RESOURCES Administration Director of Convention Center Deputy Director of Convention Center Convention Center Administrator Executive Assistant Secretary Office Assistant Program Total 1.00 1.00 1.00 1.00 2.00 1.00 7.00 B-183 1.00 1.00 1.00 1.00 2.00 1.00 7.00 TUCSON CONVENTION CENTER Event Support Convention Center Event Services Manager Convention Center Events Coordinator Center Services Assistant Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 1.00 0.50 2.50 1.00 0.50 2.50 1.00 0.50 2.50 1.00 0.50 2.50 Operations Convention Center Event Services Manager Convention Center Operation Manager Convention Center Worker Supervisor Building Maintenance Worker Lead Custodian Convention Center Worker Program Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18.00 23.00 1.00 1.00 1.00 1.00 18.00 23.00 1.00 1.00 1.00 1.00 18.00 23.00 1.00 -01.00 1.00 18.00 22.00 Parking Convention Center Parking Supervisor Cashier Program Total 1.00 4.50 5.50 1.00 4.50 5.50 1.00 4.50 5.50 1.00 4.50 5.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Stage Division Convention Center Technical Manager Convention Center Stagehand Supervisor Program Total 1.00 2.50 3.50 1.00 2.50 3.50 1.00 2.50 3.50 -02.50 2.50 Ticket Office Convention Center Box Office Supervisor Convention Center Cashier Senior Cashier Cashier Program Total 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.00 7.50 1.00 1.50 2.00 3.00 7.50 50.00 50.00 50.00 47.00 Sales and Marketing Convention Center Event Services Manager Program Total Department Total B-184 TUCSON FIRE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 75,545,650 200,000 $ 75,745,650 671.00 ADMINISTRATION EMERGENCY PREPAREDNESS FIRE PREVENTION and LIFE SAFETY HAZARDOUS WASTE DISPOSAL PROGRAM MEDICAL SERVICES SUPPORT SERVICES SUPPRESSION PROGRAM ALLOCATION FINANCING PLAN General Fund 96% Other* 12% Medical Services 27% Support Services 9% Other* 4% Suppression 52% *Other includes Federal Grants Fund (2%), Internal Service Fund: Self Insurance (1%), Non-Federal Grants Fund (1%), Capital Improvement Program (<1%) and Civic Contribution Fund (<1%). *Other includes Fire Prevention and Life Safety (5%), Emergency Preparedness (4%), Administration (2%), and Hazardous Waste Disposal Program (1%). B-185 B-186 TUCSON FIRE The Tucson Fire Department protects the lives and property of the citizens of Tucson from natural and man-made hazards and acute medical emergencies. This is accomplished through proactive prevention efforts and educational and code inspection programs coupled with timely responses to all emergencies by highly trained, professional fire fighters and paramedics. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 11.00 6.00 43.00 2.00 8.00 187.00 30.50 445.00 732.50 11.00 6.00 43.00 2.00 -0187.00 30.50 445.00 724.50 11.00 6.00 43.00 2.00 -0187.00 30.50 445.00 724.50 11.00 6.00 36.00 2.00 -0191.00 30.00 395.00 671.00 TOTAL BUDGET Operating Capital Department Total $ 77,421,097 5,313,090 $ 82,734,187 $ 80,570,480 1,665,800 $ 82,236,280 $ 79,517,160 1,214,800 $ 80,731,960 $ 75,545,650 200,000 $ 75,745,650 CHARACTER OF EXPENDITURES Salaries and Benefits Services Supplies Equipment Other Operating Total Capital Improvement Program Department Total $ 66,516,509 4,089,757 3,957,616 2,771,341 85,874 $ 77,421,097 5,313,090 $ 82,734,187 $ 67,010,770 4,611,840 4,377,940 4,569,930 -0$ 80,570,480 1,665,800 $ 82,236,280 $ 66,296,080 4,962,750 5,008,680 3,249,650 -0$ 79,517,160 1,214,800 $ 80,731,960 $ 64,902,190 4,584,060 4,044,070 2,015,330 -0$ 75,545,650 200,000 $ 75,745,650 FUNDING SOURCES General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Capital Improvement Fund Civic Contributions Fund Internal Service Fund: Self Insurance Operating Total Capital Improvement Program Department Total $ 73,495,045 1,533,893 51,106 2,327,208 13,845 -0$ 77,421,097 5,313,090 $ 82,734,187 $ 75,295,990 1,575,940 1,200,000 2,000,000 50,000 448,550 $ 80,570,480 1,665,800 $ 82,236,280 $ 74,114,080 1,864,520 1,040,010 2,000,000 50,000 448,550 $ 79,517,160 1,214,800 $ 80,731,960 $ 72,193,670 1,800,940 1,050,000 -050,000 451,040 $ 75,545,650 200,000 $ 75,745,650 POSITION RESOURCES Administration Emergency Preparedness Fire Prevention and Life Safety Hazardous Waste Disposal Program Household Hazardous Waste Program Medical Services Support Services Suppression Department Total B-187 TUCSON FIRE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $75,545,650 reflects a decrease of $5,024,830 from the Fiscal Year 2011 Adopted Budget. Changes include: Reduction in insurance costs Personnel costs Elimination of fire apparatus replacement program Total $ (50,770) (2,108,580) (2,865,480) $ (5,024,830) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 18,979 N/A 19,200 19,390 80% 56% N/A N/A 80% 63% 80% 63% 77,814 166 N/A N/A 78,600 170 79,400 170 20,500 N/A 20,750 21,000 482 N/A 490 500 Respond to emergency calls by arriving at scene within five minutes of dispatch. • Percent of timely response 77% N/A 78% 76% Arrive at scene within nine minutes of dispatch for advanced life support response. • Percent of timely response 95% N/A 95% 95% 5,385 N/A 5,377 4,840 35 1,624 N/A N/A 35 1,454 35 1,300 Recover costs for advanced life support/ ambulance service from either the patients’ insurance carriers or the patients themselves. • Number of billed advanced life support ambulance transports • Net collection rate • Cost recovery Respond to fire and medical emergency calls. • Number of emergency calls • Number of unit responses to structure fires (house, apartment, building) • Number of requests for paramedic services • Number of calls concerning people experiencing cardiac arrests Conduct fire code inspections. • Number of commercial buildings inspected • Number of schools inspected • Number of specialty inspections B-188 TUCSON FIRE Department Measures of Performance (Continued) Investigate fires to determine cause and origin. • Number of fires investigated Promote public safety through public education. • Number of community contacts through educational programs • Number of Juvenile Fire Stopper (JFS) classes conducted Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 354 N/A 400 400 21,575 N/A 25,000 25,000 10 N/A 10 10 OPERATING PROGRAMS ADMINISTRATION: This program area provides direction and policy to ensure the prevention and extinguishment of fires, and the provision of emergency medical services, environmental protection, and code enforcement to the community. It responsibly administers all fiscal operations and personnel policies, procedures, and actions. In addition, this program provides accurate and timely information to the news media and the community on events and services provided. Projected Revenue Sources General Fund $ 1,060,682 $ 1,101,710 $ 1,084,180 $ 1,188,440 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 919,793 119,128 21,761 $ 1,060,682 $ 938,300 137,960 25,450 $ 1,101,710 $ 934,690 124,040 25,450 $ 1,084,180 $ 998,900 164,090 25,450 $ 1,188,440 EMERGENCY PREPAREDNESS: This program area provides citywide disaster management; homeland security protection; and regional, state, and federal all-hazard coordination. Other functions include special operations training, education, regional response, and mass casualty and preparedness. Projected Revenue Sources General Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total $ 518,228 1,533,893 -0$ 2,052,121 $ 417,110 1,575,940 1,200,000 $ 3,193,050 $ 407,010 1,864,520 1,032,940 $ 3,304,470 $ 418,940 1,725,940 1,050,000 $ 3,194,880 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 620,323 377,029 849,318 205,451 $ 2,052,121 $ 496,400 10,170 279,670 2,406,810 $ 3,193,050 $ 961,700 740,170 576,070 1,026,530 $ 3,304,470 $ 716,040 327,570 299,060 1,852,210 $ 3,194,880 B-189 TUCSON FIRE FIRE PREVENTION and LIFE SAFETY: This program area promotes public safety by administering fire codes and standards, conducting regular building inspections, and enforcing compliance of code violations. The Fire Prevention Section conducts inspections of facilities such as commercial buildings, schools, vacant and neglected structures, group homes, and landfills. They also respond to citizen complaints and conduct specialty inspections of tents, fireworks displays, open burn permits, and the self-inspection program. In accordance with International Fire Code, this program investigates the cause and origin of all fires reported within city jurisdiction. Finally, this program proactively engages in fire prevention and life safety by educating fire fighters and the community with instructional support, materials, and education programs focused on reducing the incidence of injury and death. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund Miscellaneous Non-Federal Grants Civic Contribution Fund Program Total Actual FY 2010 $ 3,913,289 51,106 7,229 $ 3,971,624 $ 3,711,130 -025,000 $ 3,736,130 $ 3,804,010 7,070 25,000 $ 3,836,080 $ 3,593,890 -025,000 $ 3,618,890 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 3,744,774 96,942 129,908 $ 3,971,624 $ 3,477,850 134,740 123,540 $ 3,736,130 $ 3,597,740 107,730 130,610 $ 3,836,080 $ 3,377,940 117,410 123,540 $ 3,618,890 HAZARDOUS WASTE DISPOSAL PROGRAM: The Hazardous Waste Disposal Program ensures that city generated hazardous waste is properly collected, packaged and disposed of per local, state and federal laws. This program is funded by the city’s Self-Insurance Internal Service Fund. Projected Revenue Sources Internal Service Fund: Self Insurance Fund Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -0- $ 448,550 $ 448,550 $ 451,040 $ -0-0-0-0- $ 199,720 188,420 60,410 $ 448,550 $ 199,720 188,420 60,410 $ 448,550 $ 211,090 179,540 60,410 $ 451,040 MEDICAL SERVICES: This program area is responsible for the department’s Advanced Life Recovery (ALS) ambulance services and emergency medical service (EMS) administration. EMS administration includes the creation and monitoring of service contracts; the development of equipment specifications, scope of practices, and standards of care; and the resolution of customer and quality assurance, liability, and liaison issues related to pre-hospital medical care. This program includes partial cost recovery for ALS ambulance service through an in-house billing system. Projected Revenue Sources General Fund ALS Cost Recovery Fees Program Total $ 8,481,697 10,921,905 $ 19,403,602 B-190 $ 4,339,470 15,530,540 $ 19,870,010 $ 7,667,620 12,041,350 $ 19,708,970 $ 8,469,380 12,041,350 $ 20,510,730 TUCSON FIRE Medical Services (Continued) Character of Expenditures Salaries and Benefits Services Supplies Other Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 17,440,554 735,097 1,142,077 85,874 $ 19,403,602 $ 17,923,280 811,660 1,135,070 -0$ 19,870,010 $ 18,092,400 622,500 994,070 -0$ 19,708,970 $ 18,592,770 782,890 1,135,070 -0$ 20,510,730 SUPPORT SERVICES: This program area provides internal support for the entire department. It administers all procurement functions, distributes supplies and equipment to all stations and facilities, and maintains all front-line vehicles and safety equipment. In addition, this program ensures that well-trained, highly qualified fire fighters are available to provide emergency service to the Tucson community through comprehensive professional training programs and career enhancement opportunities. It provides regional training opportunities to current and prospective members of the fire service throughout Southern Arizona and works to ensure that all Tucson Fire Department members are provided with the safest and healthiest possible work environment. Projected Revenue Sources General Fund General Fund: Restricted Revenues Regional Training Fees Program Total $ 7,250,160 9,474 -0$ 7,259,634 $ 7,669,220 144,000 90,000 $ 7,903,220 $ 8,166,360 140,800 -0$ 8,307,160 $ 6,871,500 144,000 -0$ 7,015,500 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,355,571 2,244,065 1,421,316 238,682 $ 7,259,634 $ 3,054,490 2,526,390 2,159,220 163,120 $ 7,903,220 $ 2,879,160 2,357,390 2,847,490 223,120 $ 8,307,160 $ 2,593,180 2,403,240 1,855,960 163,120 $ 7,015,500 SUPPRESSION: This program area provides all-hazard risk protection and timely response to the Tucson community using contemporary, efficient, and compliant emergency response service through a highly trained force of professional and dedicated emergency fire and rescue personnel. It focuses on continuously improving customer service, internal processes, and technologies. Projected Revenue Sources General Fund Civic Contribution Fund Capital Improvement Fund Miscellaneous Federal Grants Program Total $ 41,339,610 6,616 2,327,208 -0$ 43,673,434 $ 42,292,810 25,000 2,000,000 -0$ 44,317,810 $ 40,802,750 25,000 2,000,000 -0$ 42,827,750 $ 39,466,170 25,000 -075,000 $ 39,566,170 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 40,435,494 517,496 393,236 2,327,208 $ 43,673,434 $ 40,920,730 802,500 594,580 2,000,000 $ 44,317,810 $ 39,630,670 822,500 374,580 2,000,000 $ 42,827,750 $ 38,412,270 609,320 544,580 -0$ 39,566,170 B-191 TUCSON FIRE POSITION RESOURCES Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 11.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 11.00 Emergency Preparedness Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Risk Management Supervisor Administrative Assistant Program Total 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 1.00 1.00 1.00 1.00 2.00 6.00 Fire Prevention and Life Safety Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Prevention Inspector Fire Code Administrator Fire Protection Plans Examiner Public Safety Education Specialist Customer Service Clerk Office Assistant Secretary Program Total 1.00 2.00 3.00 28.00 1.00 1.00 4.00 1.00 1.00 1.00 43.00 1.00 2.00 3.00 28.00 1.00 1.00 4.00 1.00 1.00 1.00 43.00 1.00 2.00 3.00 28.00 1.00 1.00 4.00 1.00 1.00 1.00 43.00 1.00 1.00 3.00 22.00 1.00 1.00 4.00 1.00 1.00 1.00 36.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 2.00 Administration Fire Chief Fire Captain: Eight Hour Department Finance Manager Department Human Resources Manager Senior Accountant/Auditor Executive Assistant Administrative Assistant Customer Service Representative Secretary Senior Account Clerk Program Total Hazardous Waste Disposal Program Fire Captain: Eight Hour Fire Prevention Inspector: Hazmat Program Total B-192 TUCSON FIRE Household Hazardous Waste (HHW) Program Environmental Services Superintendent Environmental Services Supervisor Equipment Operation Specialist Environmental Services Equipment Operator Senior Environmental Services Worker Environmental Services Worker Program Total Medical Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain: Eight Hour Fire Captain Paramedic: HazMat/Technical Rescue Team Paramedic Management Assistant Senior Engineering Technician Cost Recovery Clerk Program Total Support Services Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Captain Assignment: Training Officer Equipment Maintenance Superintendent Certified Emergency Vehicle Technician Supervisor Fire Training Coordinator Certified Emergency Vehicle Technician Certified Auto Parts Specialist Certified Fire Equipment Specialist Lead Housing Technician Certified Senior Fleet Service Technician Administrative Assistant Secretary Senior Storekeeper Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 1.00 1.00 2.00 2.00 8.00 -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- -0-0-0-0-0-0-0- 1.00 1.00 2.00 11.00 30.00 134.00 1.00 1.00 6.00 187.00 1.00 1.00 2.00 11.00 30.00 134.00 1.00 1.00 6.00 187.00 1.00 1.00 2.00 11.00 30.00 134.00 1.00 1.00 6.00 187.00 1.00 1.00 2.00 11.00 30.00 138.00 1.00 1.00 6.00 191.00 1.00 2.00 5.00 1.00 2.00 1.00 2.00 5.00 1.00 2.00 1.00 2.00 5.00 1.00 2.00 1.00 2.00 4.00 1.00 2.00 1.00 8.00 2.00 2.00 0.50 1.00 2.00 1.00 2.00 30.50 1.00 8.00 2.00 2.00 0.50 1.00 2.00 1.00 2.00 30.50 1.00 8.00 2.00 2.00 0.50 1.00 2.00 1.00 2.00 30.50 1.00 8.00 2.00 2.00 1.00 1.00 2.00 1.00 2.00 30.00 B-193 TUCSON FIRE Suppression Fire Battalion Chief: Assistant Fire Chief Fire Battalion Chief Assignment: Deputy Chief Fire Battalion Chief Fire Captain: Eight Hour Fire Captain: HazMat/Technical Rescue Team Fire Captain Fire Engineer: HazMat/Technical Rescue Team Fire Engineer Fire Fighter: HazMat/Technical Rescue Team Fire Fighter Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 2.00 12.00 1.00 27.00 79.00 30.00 81.00 54.00 158.00 445.00 1.00 2.00 12.00 1.00 27.00 79.00 30.00 81.00 54.00 158.00 445.00 1.00 2.00 12.00 1.00 27.00 79.00 30.00 81.00 54.00 158.00 445.00 -02.00 12.00 1.00 26.00 81.00 30.00 82.00 53.00 108.00 395.00 732.50 724.50 724.50 671.00 B-194 TUCSON POLICE OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 150,038,490 13,288,000 $ 163,326,490 1,290.00 OFFICE of the CHIEF of POLICE ADMINISTRATIVE SERVICES FIELD SERVICES FORFEITURE GRANTS IMPOUNDS INVESTIGATIVE SERVICES SPECIAL DUTY SUPPORT SERVICES FINANCING PLAN PROGRAM ALLOCATION Support Services 12% Investigative Services 19% Other* 9% General Fund 83% Capital Improvement Program 8% Grants 10% *Other includes Federal Grants Fund (8%) and Non-Federal Grants Fund (1%). Other* 8% Administrative Services 16% Field Services 35% *Other includes Office of the Chief of Police (3%), Forfeiture (2%), Special Duty (2%), and Impounds (1%). . B-195 B-196 TUCSON POLICE The Tucson Police Department serves the public in partnership with our community, to protect life and property, prevent crime, and resolve problems. The department is categorized into nine programs, including the Chief’s Office. Actual FY 20101 Adopted FY 20112 Estimated FY 2011 Adopted FY 20123 40.00 208.00 674.00 4.00 18.00 9.00 292.50 4.00 222.00 1,471.50 39.00 208.00 699.00 4.00 19.00 9.00 287.50 4.00 201.00 1,470.50 35.00 123.50 567.00 4.00 24.00 7.00 287.50 4.00 184.00 1,236.00 35.00 123.50 567.00 4.00 78.00 7.00 287.50 4.00 184.00 1,290.00 $ 148,468,367 4,917,611 $ 153,385,978 $ 162,442,770 36,301,530 $ 198,744,300 $ 154,268,080 21,041,600 $ 175,309,680 $ 150,038,490 13,288,000 $ 163,326,490 CHARACTER OF EXPENDITURES Salaries and Benefits $ 125,245,372 Services 16,476,424 Supplies 5,374,293 Equipment 1,372,278 Operating Total $ 148,468,367 Capital Improvement Program 4,917,611 Department Total $ 153,385,978 $ 132,824,890 20,105,280 7,216,900 2,295,700 $ 162,442,770 36,301,530 $ 198,744,300 $ 122,160,200 19,905,280 7,216,900 4,985,700 $ 154,268,080 21,041,600 $ 175,309,680 $ 122,884,190 19,511,390 6,058,590 1,584,320 $ 150,038,490 13,288,000 $ 163,326,490 FUNDING SOURCES General Fund Civic Contribution Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Operating Total Capital Improvement Program Department Total $ 142,843,080 -017,916,610 1,683,080 $ 162,442,770 36,301,530 $ 198,744,300 $ 140,068,390 -012,516,610 1,683,080 $ 154,268,080 21,041,600 $ 175,309,680 $ 135,105,880 -013,340,490 1,592,120 $ 150,038,490 13,288,000 $ 163,326,490 POSITION RESOURCES Office of the Chief of Police Administrative Services Field Services Forfeiture Grants Impounds Investigative Services Special Duty Support Services Department Total TOTAL BUDGET Operating Capital Department Total $ 140,333,210 67,730 6,989,894 1,077,533 $ 148,468,367 4,917,611 $ 153,385,978 1FY 2010 total reflects budgeted authorized positions rather than actual staffing. 2011 total includes 72 commissioned and 10 civilian vacant positions that were not funded. 3FY 2012 total includes 917 commissioned that were previously funded; 50 newly authorized commissioned funded by the Community Oriented Policing Services (COPS) Grant; new funding for 4 full-time equivalent positions awarded by the Governor's Office Public Safety Sustainability Program and 2 new sworn positions funded by the COPS Office Child Sexual Predator Program. It also includes 317 civilians. 2FY B-197 TUCSON POLICE SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $150,038,490 reflects a decrease of $12,404,280 from the Fiscal Year 2011 Adopted Budget. Changes include: Decreases in grant related contract services and photo enforcement expenses Capacity for equipment was adjusted based on expected expenditures Capacity for supplies was adjusted based on expected expenditures Personnel costs Total $ (593,890) (711,380) (1,158,310) (9,940,700) $ (12,404,280) DEPARTMENT MEASURES of PERFORMANCE Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1,163 46,611 68,651 71,363 N/A N/A N/A N/A 1,150 47,190 68,690 71,390 1,090 46,880 69,530 70,120 Respond to emergency response calls. • Percent within five minutes 84% N/A 84% 83% Respond to critical response calls. • Percent within ten minutes 71% N/A 71% 70% Respond to urgent response calls. • Percent within 30 minutes 85% N/A 85% 84% Respond to general response calls. • Percent within 60 minutes 63% N/A 62% 61% 561,216 321,498 N/A N/A 533,880 297,855 533,880 297,855 Requests received for evidence comparison and analysis sent to the crime laboratory. 3,674 N/A 3,700 3,700 Requests completed/closed for evidence comparison and analysis sent to the crime laboratory. 3,837 N/A 3,850 3,850 Respond to calls for service. • Number of emergency responses • Number of critical responses • Number of urgent responses • Number of general responses Answer emergency 9-1-1 calls routed to the Tucson Police Department. • Inbound service calls • Outbound service calls B-198 TUCSON POLICE Department Measures of Performance (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Process incoming items of evidence and property. 79,961 N/A 81,000 82,000 Process outgoing items of evidence and property. 65,460 N/A 72,000 73,000 Yearly percentage of property turnover (number of items disposed/returned vs. number of items seized). 82% N/A 88% 89% 66% 32% 48% 73% 43% 72% 53% N/A N/A N/A N/A N/A N/A N/A 66% 32% 48% 73% 43% 72% 53% 66% 32% 48% 73% 43% 72% 53% Optimize clearance rates (for assigned cases). • Homicide • Sexual Assault • Robbery • Aggravated Assault • Burglary • Larceny • Auto Theft OPERATING PROGRAMS OFFICE of the CHIEF of POLICE: This program area directs policy, oversees the professionalism of department members and coordinates the efforts of the department. Projected Revenue Sources General Fund $ 4,922,404 $ 4,697,680 $ 4,879,130 $ 5,031,970 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 4,775,000 129,982 17,422 $ 4,922,404 $ 4,473,190 151,930 72,560 $ 4,697,680 $ 4,654,640 151,930 72,560 $ 4,879,130 $ 4,829,060 138,630 64,280 $ 5,031,970 B-199 TUCSON POLICE ADMINISTRATIVE SERVICES: This program area provides services necessary to ensure sustainable and proactive operations as directed by the Chief of Police. This support includes Finance, Capital Projects, Logistics, Human Resources, and Training. Projected Revenue Sources General Fund General Fund: Restricted Miscellaneous Federal Grants Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 23,444,818 77,572 -0$ 23,522,390 $ 22,979,870 805,710 5,400,000 $ 29,185,580 $ 25,469,640 805,710 -0$ 26,275,350 $ 22,904,550 730,000 58,610 $ 23,693,160 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 12,139,412 8,556,548 2,808,331 18,099 $ 23,522,390 $ 15,674,600 9,228,740 3,869,860 412,380 $ 29,185,580 $ 9,974,370 9,328,740 3,869,860 3,102,380 $ 26,275,350 $ 9,951,610 9,384,370 3,962,180 395,000 $ 23,693,160 FIELD SERVICES: This program area responds to calls for service, investigates crimes and provides for the safe flow of traffic. This includes maintaining strong relationships with neighborhood and business associations, as well as furthering partnerships in an effort to protect life, property, prevent crime and resolve problems. Projected Revenue Sources General Fund General Fund: Restricted Program Total $ 57,456,050 45,149 $ 57,501,199 $ 60,279,050 40,010 $ 60,319,060 $ 55,945,520 40,010 $ 55,985,530 $ 52,428,270 -0$ 52,428,270 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 55,950,065 1,543,700 7,434 $ 57,501,199 $ 58,582,170 1,621,590 115,300 $ 60,319,060 $ 54,248,640 1,621,590 115,300 $ 55,985,530 $ 51,212,990 1,200,870 14,410 $ 52,428,270 FORFEITURE: This program area effectively applies funding associated with the Racketeer Influenced and Corrupt Organizations (RICO) Act and Arizona forfeiture laws, enhancing operational objectives as determined by the Chief of Police. Projected Revenue Sources Forfeitures General Fund General Fund: Restricted Miscellaneous Federal Grants Program Total $ 1,293,503 (5,672) 120,185 50,491 $ 1,458,507 B-200 $ 1,701,310 342,460 289,380 600,000 $ 2,933,150 $ 1,701,310 8,940 289,380 600,000 $ 2,599,630 $ 1,701,310 358,540 275,000 200,000 $ 2,534,850 TUCSON POLICE Forfeiture (Continued) Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total Actual FY 2010 Adopted FY 2011 $ 881,703 388,490 145,654 42,660 $ 1,458,507 $ 333,670 1,913,570 224,240 461,670 $ 2,933,150 Estimated FY 2011 $ 150 1,913,570 224,240 461,670 $ 2,599,630 Adopted FY 2012 $ 350,270 1,502,290 226,860 455,430 $ 2,534,850 GRANTS: This program area provides administrative and financial oversight and capacity for grant funding allocated to the Tucson Police Department in order to enhance operational objectives outlined by the Chief of Police. The department was awarded a federal grant from the Office of Community Oriented Policing Services (COPS) under the American Recovery and Reinvestment Act which will be used to fund police officers for three years starting in Fiscal Year 2012. Grant capacity of approximately $3.5 million is included for this funding. Projected Revenue Sources Forfeitures General Fund Civic Contribution Fund Miscellaneous Federal Grants Miscellaneous Non-Federal Grants Program Total $ -0171,685 67,730 6,939,403 1,077,533 $ 8,256,351 $ -0620,850 -011,862,900 1,683,080 $ 14,166,830 $ -0676,190 -011,849,550 1,683,080 $ 14,208,820 75,110 1,194,040 -012,956,620 1,592,120 $ 15,817,890 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 3,099,591 2,538,915 1,306,326 1,311,519 $ 8,256,351 $ 7,659,570 3,513,760 1,673,860 1,319,640 $ 14,166,830 $ 7,701,560 3,513,760 1,673,860 1,319,640 $ 14,208,820 $ 10,645,960 3,928,980 609,210 633,740 $ 15,817,890 $ IMPOUNDS: Established based on enforcement of Arizona Statute 28-3511, for the removal and immobilization or impoundment of vehicles. This program area provides tracking of operational requirements and funding based partially on associated restricted revenues generated from impound fee receipts. Projected Revenue Sources General Fund Vehicle Impoundment Program Total $ -01,170,400 $ 1,170,400 $ 521,420 436,020 $ 957,440 $ 521,420 436,020 $ 957,440 $ Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 733,216 366,085 71,099 -0$ 1,170,400 $ 576,510 276,040 14,740 90,150 $ 957,440 $ 576,510 276,040 14,740 90,150 $ 957,440 $ 459,160 313,030 14,740 90,150 $ 877,080 B-201 -0877,080 $ 877,080 TUCSON POLICE INVESTIGATIVE SERVICES: This program area conducts professional, exemplary criminal investigations, with an awareness of the impact upon the quality of life in the community while striving to set the highest standard in investigative, forensic, and evidentiary procedures. Projected Revenue Sources General Fund Miscellaneous Federal Grants Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 28,433,920 -0$ 28,433,920 $ 28,087,750 -0$ 28,087,750 $ 28,152,880 52,940 $ 28,205,820 $ 28,516,990 74,260 $ 28,591,250 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 27,241,802 826,245 365,873 $ 28,433,920 $ 26,408,990 1,275,460 403,300 $ 28,087,750 $ 26,527,060 1,275,460 403,300 $ 28,205,820 $ 26,962,950 1,191,770 436,530 $ 28,591,250 SPECIAL DUTY: This program area provides police-related services to an employer, other than the City of Tucson, by departmental personnel during off-duty hours (i.e., point control, security or any time required to work in a police capacity) in order to enhance existing public safety and community policing efforts. Projected Revenue Sources General Fund Special Duty Program Total Character of Expenditures Salaries and Benefits Services Supplies Program Total $ -03,383,459 $ 3,383,459 $ 421,970 3,040,120 $ 3,462,090 $ 410,440 3,040,120 $ 3,450,560 $ 291,810 3,040,120 $ 3,331,930 $ 3,266,470 116,989 -0$ 3,383,459 $ 3,411,770 50,210 110 $ 3,462,090 $ 3,400,240 50,210 110 $ 3,450,560 $ 3,285,050 46,770 110 $ 3,331,930 SUPPORT SERVICES: This program area consists of staff and equipment to provide specialized assistance to the department including training and homeland security support, enabling the department to respond to unusual events, disasters, or human-caused crises. Projected Revenue Sources General Fund Miscellaneous Federal Funds Program Total $ 19,819,737 -0$ 19,819,737 $ 18,579,480 53,710 $ 18,633,190 $ 17,691,680 14,120 $ 17,705,800 $ 17,681,090 51,000 $ 17,732,090 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 17,158,113 2,009,470 652,154 -0$ 19,819,737 $ 15,704,420 2,073,980 842,930 11,860 $ 18,633,190 $ 15,077,030 1,773,980 842,930 11,860 $ 17,705,800 $ 15,187,140 1,804,680 730,270 10,000 $ 17,732,090 B-202 TUCSON POLICE POSITION RESOURCES Office of the Chief of Police Police Chief Police Lieutenant: Deputy Police Chief Police Lieutenant: Assistant Police Chief Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Detective: Assignments Lead Management Analyst Community Services Project Supervisor Staff Assistant Detective Police Officer: Assignments Police Officer Community and Neighborhood Services Project Supervisor Executive Assistant Paralegal Police Crime Analyst Secretary Program Total Administrative Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Management Coordinator Police Psychologist Crime Laboratory Coordinator Police Records Superintendent Police Hazardous Device Technician Lead Management Analyst Management Assistant Staff Assistant Detective Police Officer: Assignments Police Officer Public Safety Communication Supervisor Management Analyst Police Crime Analyst Police Evidence Technician Lead Housing Technician Community Service Officer Automated Fingerprint Identification System Technician Police Records Supervisor Administrative Assistant Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 4.00 1.00 5.00 4.00 -04.00 2.00 1.00 2.00 3.00 4.00 2.00 1.00 1.00 1.00 4.00 1.00 4.00 4.00 -04.00 2.00 1.00 2.00 3.00 4.00 2.00 1.00 1.00 1.00 4.00 1.00 4.00 5.00 5.00 -02.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 4.00 5.00 5.00 -02.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 40.00 1.00 1.00 1.00 2.00 39.00 1.00 1.00 1.00 2.00 35.00 1.00 1.00 1.00 2.00 35.00 5.00 6.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 10.00 3.00 67.00 25.00 1.00 -01.00 1.00 0.50 1.00 1.00 5.00 5.00 9.00 1.00 1.00 1.00 1.00 1.00 1.00 -01.00 10.00 2.00 68.00 25.00 1.00 -01.00 1.00 0.50 1.00 1.00 3.00 4.00 9.00 2.00 1.00 1.00 -01.00 -01.00 -06.00 -017.50 14.50 -01.00 -0-0-0-0-0- 3.00 4.00 9.00 2.00 1.00 1.00 -01.00 -01.00 -06.00 -017.50 14.50 -01.00 -0-0-0-0-0- 8.00 3.00 8.00 3.00 8.00 2.00 8.00 2.00 B-203 TUCSON POLICE Administrative Services (Continued) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Police Records Specialist Secretary Senior Account Clerk Senior Fleet Services Technician Senior Storekeeper Data Control Clerk Office Assistant Program Total 40.00 4.00 5.00 5.00 2.00 1.00 2.50 208.00 40.00 5.00 5.00 5.00 2.00 1.00 2.50 208.00 35.00 3.00 5.00 5.00 2.00 1.00 1.50 123.50 35.00 3.00 5.00 5.00 2.00 1.00 1.50 123.50 Field Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Police Sergeant Detective Police Officer: Assignments Police Officer Marshall Community Service Officer Secretary Clerk Transcriptionist Program Total 5.00 12.00 10.00 70.00 17.00 100.00 425.00 1.00 28.00 5.00 1.00 674.00 6.00 12.00 10.00 69.00 18.00 124.00 425.00 1.00 28.00 5.00 1.00 699.00 5.00 12.00 10.00 61.00 17.00 91.00 342.00 1.00 23.00 5.00 -0567.00 5.00 12.00 10.00 61.00 17.00 91.00 342.00 1.00 23.00 5.00 -0567.00 Forfeiture Police Lieutenant: Police Captain Financial Specialist Police Crime Analyst Senior Fleet Services Technician Program Total 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 4.00 1.00 -01.00 1.00 3.00 -01.00 1.00 1.00 1.00 -02.00 -01.00 13.00 2.00 -01.00 1.00 3.00 -01.00 1.00 1.00 1.00 -02.00 -01.00 14.00 3.00 3.00 1.00 1.00 2.00 -01.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 19.00 3.00 3.00 1.00 1.00 2.50 53.50 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 73.00 Grants - Federal Grants Police Sergeant: Assignments Detective Finance Analyst Staff Assistant Police Officer: Assignments Police Officer Criminalist Electronics Technician Financial Investigator Management Analyst Crime Scene Specialist Police Crime Analyst Regional Emergency Response Planner Senior Account Clerk Program Total B-204 TUCSON POLICE Grants - Non-Federal Grants Police Sergeant: Assignments Senior Criminalist Police Officer: Assignments Criminalist Program Total Impounds Police Sergeant: Assignments Police Sergeant Police Records Specialist Customer Service Representative Program Total Investigative Services Police Lieutenant: Police Captain Police Lieutenant Forensics Administrator Police Sergeant: Assignments Police Sergeant Crime Laboratory Superintendent Police Identification Superintendent Crime Laboratory Coordinator DNA Technical Leader Police Evidence Superintendent Senior Criminalist Staff Assistant Detective: Assignments Detective Police Officer: Assignments Police Officer Criminalist Crime Scene Specialist Supervisor Police Evidence Supervisor Crime Scene Specialist Automated Fingerprint Identification System Supervisor Police Crime Analyst Police Evidence Technician Automated Fingerprint Identification System Technician Administrative Assistant Secretary Clerk Transcriptionist Office Assistant Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 2.00 1.00 5.00 1.00 1.00 7.00 -09.00 1.00 1.00 7.00 -09.00 -01.00 2.00 4.00 7.00 -01.00 2.00 4.00 7.00 3.00 5.00 1.00 22.00 2.00 1.00 1.00 4.50 1.00 1.00 15.00 1.00 -0118.00 35.00 9.00 2.00 4.00 2.00 20.00 1.00 3.00 6.00 1.00 22.00 2.00 1.00 1.00 4.50 1.00 1.00 15.00 1.00 -0118.00 33.00 9.00 2.00 4.00 2.00 20.00 1.00 3.00 6.00 1.00 21.00 4.00 1.00 1.00 4.50 1.00 1.00 15.00 1.00 4.00 121.00 29.00 11.00 2.00 4.00 2.00 18.00 -0- 3.00 6.00 1.00 21.00 4.00 1.00 1.00 4.50 1.00 1.00 15.00 1.00 4.00 121.00 29.00 11.00 2.00 4.00 2.00 18.00 -0- 8.00 16.00 7.00 8.00 15.00 6.00 8.00 12.00 7.00 8.00 12.00 7.00 1.00 5.00 5.00 2.00 292.50 1.00 4.00 5.00 1.00 287.50 1.00 3.00 4.00 2.00 287.50 1.00 3.00 4.00 2.00 287.50 B-205 TUCSON POLICE Special Duty Police Sergeant: Assignments Management Assistant Administrative Assistant Program Total Support Services Police Lieutenant: Police Captain Police Lieutenant Police Sergeant: Assignments Public Safety Communications Administrator Communications Superintendent Police Hazardous Devices Technician Detective Police Officer: Assignments Police Officer Aircraft Mechanic Public Safety Communications Supervisor Regional Emergency Response Planner Regional Intelligence Analyst Public Safety Dispatcher Administrative Assistant Police Service Operator Secretary Clerk Transcriptionist Program Total Department Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 1.00 1.00 2.00 4.00 2.00 6.00 14.00 1.00 1.00 3.00 5.00 91.00 2.00 2.00 10.00 -0-035.00 1.00 46.00 2.00 1.00 222.00 1.00 7.00 14.00 1.00 1.00 3.00 5.00 68.00 2.00 2.00 10.00 1.00 1.00 35.00 1.00 46.00 2.00 1.00 201.00 2.00 6.00 13.00 1.00 1.00 3.00 5.00 61.00 3.00 2.00 10.00 -01.00 33.00 -041.00 1.00 1.00 184.00 2.00 6.00 13.00 1.00 1.00 3.00 5.00 61.00 3.00 2.00 10.00 -01.00 33.00 -041.00 1.00 1.00 184.00 1,471.50 1,470.50 1,236.00 1,290.00 B-206 TUCSON WATER OPERATING: CAPITAL: TOTAL: POSITION TOTAL: $ 143,121,200 71,938,000 $ 215,059,200 556.00 ADMINISTRATION CONSERVATION DEBT SERVICE POTABLE SYSTEM RECLAIMED SYSTEM FINANCING PLAN Tucson Water Utility Fund 67% PROGRAM ALLOCATION Administration 13% Capital Improvement Program 33% Debt Service 30% Other* 5% Potable System 52% *Other includes Reclaimed System (3%) and Conservation (2%). B-207 B-208 TUCSON WATER Tucson Water, an enterprise fund of the City of Tucson, is operated and maintained as a self-supporting, municipally-owned utility of the City. The department is committed to ensuring that customers receive high quality water and excellent service in a cost efficient and environmentally responsible manner. The department includes five divisions: Director’s Office, Business Services, Customer Services, Maintenance, and Water Quality and Operations. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 155.50 4.00 394.00 17.50 571.00 149.50 4.00 385.00 17.50 556.00 155.50 5.00 378.00 17.50 556.00 155.50 5.00 378.00 17.50 556.00 $ 117,850,128 40,396,350 $ 158,246,478 $ 138,821,310 70,604,000 $ 209,425,310 $ 136,119,690 57,390,000 $ 193,509,690 $ 143,121,200 71,938,000 $ 215,059,200 CHARACTER OF EXPENDITURES Salaries and Benefits $ 25,165,384 Services 48,229,817 Supplies 6,135,495 Equipment 577,229 Debt Service 37,732,998 Grant Capacity 9,205 Operating Total $ 117,850,128 Capital Improvement Program 40,396,350 Department Total $ 158,246,478 $ 27,124,520 58,950,320 10,069,690 1,073,180 40,708,600 895,000 $ 138,821,310 70,604,000 $ 209,425,310 $ 27,124,520 58,843,390 8,370,000 1,073,180 40,708,600 -0$ 136,119,690 57,390,000 $ 193,509,690 $ 26,055,670 63,308,840 9,840,470 1,109,660 41,881,130 925,430 $ 143,121,200 71,938,000 $ 215,059,200 FUNDING SOURCES Tucson Water Utility Fund Operating Total Capital Improvement Program Department Total $ 138,821,310 $ 138,821,310 70,604,000 $ 209,425,310 $ 136,119,690 $ 136,119,690 57,390,000 $ 193,509,690 $ 143,121,200 $ 143,121,200 71,938,000 $ 215,059,200 POSITION RESOURCES Administration Conservation Potable System Reclaimed System Department Total TOTAL BUDGET Operating Capital Department Total $ 117,850,128 $ 117,850,128 40,396,350 $ 158,246,478 B-209 TUCSON WATER SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $143,121,200 reflects an increase of $4,299,890 from the Fiscal Year 2011 Adopted Budget. Changes include: Increases in capital and commodity costs for Central Arizona Project (CAP) water Increase in debt service in accordance with existing payment schedules and planned debt issuance for June 2011 Increase in miscellaneous professional services including increased groundwater withdrawal fees, Southern Arizona Water Rights Settlement Act sinkhole payment, and payment to Arizona Department of Water Resources Increase in power costs Increase in grant capacity for conservation programs Increases in direct charges from City departments for computer maintenance, building maintenance, motor pool charges, and radio charges Increase in cost of water quality reporting Increase in maintenance outsourcing contracts Savings on repair parts for maintenance of the water system based on City contract pricing Personnel costs reduction due to increase in capitalized expense, additional chargeouts to the capital program, vacancy savings, and a reduction in funds required for industrial insurance Total $ 2,100,000 1,172,530 741,520 514,000 480,430 228,000 200,000 125,000 (192,740) (1,068,850) $ 4,299,890 DEPARTMENT MEASURES of PERFORMANCE Provide timely responses to customer telephone calls regarding utility accounts. • Number of incoming calls • Average number of minutes customers wait to speak to a service representative Provide customers with accurate monthly water bills by limiting the number of meter reading errors. • Number of errors per 10,000 reads Read water meters for billing purposes. • Number of water meters read annually (000s) Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 240,252 11.2 N/A N/A 247,000 10.8 350,000 5.8 2.4 N/A 4 4 2,824 N/A 2,825 2,825 B-210 TUCSON WATER Department Measures of Performance (Continued) Provide water customers with reliable, high quality water. • Number of operational wells • Number of new meter and full-service requests completed annually • Number of emergency water outages repaired • Percent of emergency water outages restored within four to eight hours Design or review water production facilities, pipelines, and new water services to ensure current and future water service needs are met. • Number of new and modified production/treatment facility projects designed • Number of requests for new water services (meters, hydrants, etc.) processed Ensure system modification projects submitted for review are processed within established timelines. • Number of system modification plans reviewed • Percentage of system modification plans reviewed within 15 working days Conduct water quality monitoring and reporting programs to ensure the highest quality water is being delivered and to ensure compliance with regulatory requirements. • Number of samples analyzed by contract laboratories • Number of samples analyzed in-house • Number of compliance samples collected • Number of discretionary samples collected • Percent of water samples collected which meet regulatory requirements Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 214 N/A 214 216 1,060 N/A 780 800 2,254 N/A 2,457 2,500 93% N/A 94% 95% 20 N/A 24 26 1,164 N/A 950 1,000 124 N/A 90 110 75% N/A 90% 100% 625 N/A 550 600 8,995 3,662 N/A N/A 8,450 3,150 8,000 3,500 5,333 N/A 5,300 4,500 100% N/A 100% 100% B-211 TUCSON WATER OPERATING PROGRAMS ADMINISTRATION: This program area provides general oversight for the department by ensuring compliance with Mayor and Council water policies, developing and managing the department’s operating and capital budgets, and ensuring that customers are provided excellent services. Administrative functions include the Director’s Office, Financial Services, Customer Services, Public Information Office, and Employee Services. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources Miscellaneous Non-Federal Grants Tucson Water Utility Fund Program Total $ 9,205 14,828,202 $ 14,837,407 $ 895,000 16,798,320 $ 17,693,320 $ -017,462,370 $ 17,462,370 $ Character of Expenditures Salaries and Benefits Services Supplies Grant Capacity Program Total $ 4,710,922 8,982,869 1,134,411 9,205 $ 14,837,407 $ 4,929,220 10,132,030 1,737,070 895,000 $ 17,693,320 $ 5,069,680 10,836,670 1,556,020 -0$ 17,462,370 $ 4,866,600 10,847,010 1,834,240 925,430 $ 18,473,280 925,430 17,547,850 $ 18,473,280 CONSERVATION: The Mayor and Council established the Conservation Fund as a separate fund in August 2008. The Conservation Program includes Tucson Water’s base conservation programming, which includes Beat the Peak, as well as the programs recommended by the Community Conservation Task Force (CCTF). The CCTF program focuses on rebates for replacement of high water use fixtures in older housing and irrigation system upgrades. The program is designed to affect the water use of residential and multi-family customers of the utility and is expected to reduce water usage of those customer groups by around 4,000 acre-feet by Fiscal Year 2015. The Conservation Program is administered by the Public Information Office. Projected Revenue Sources Tucson Water Conservation Fund $ 1,448,286 $ 2,430,690 $ 2,430,690 $ 2,902,630 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 371,058 912,319 164,909 $ 1,448,286 $ 442,000 1,808,270 180,420 $ 2,430,690 $ 442,000 1,808,270 180,420 $ 2,430,690 $ 442,000 2,274,060 186,570 $ 2,902,630 DEBT SERVICE: This program area includes the principal, interest, and fiscal agent fees on the utility’s debt. Projected Revenue Sources Tucson Water Utility Fund $ 37,732,998 $ 40,708,600 $ 40,708,600 $ 41,881,130 Character of Expenditures Debt Service $ 37,732,998 $ 40,708,600 $ 40,708,600 $ 41,881,130 B-212 TUCSON WATER POTABLE SYSTEM: Tucson Water obtains municipal potable water (water meeting or exceeding all federal, state, and local drinking standards) from groundwater well fields and facilities where Central Arizona Project (CAP) water is recharged and recovered. The Planning and Engineering Division plans, designs, and constructs the water production and distribution systems; the Maintenance Division maintains all of the water facilities; and the Water Quality and Operations Division provides water sampling, analyses, and treatment to provide the highest quality water to customers and ensures a continuous supply of water to our customers. Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources Tucson Water Utility Fund Actual FY 2010 $ 59,926,856 $ 73,258,250 $ 70,922,670 $ 75,002,770 Character of Expenditures Salaries and Benefits Services Supplies Equipment Program Total $ 18,843,688 35,968,294 4,537,645 577,229 $ 59,926,856 $ 20,381,830 44,108,160 7,695,080 1,073,180 $ 73,258,250 $ 20,278,710 43,346,700 6,224,080 1,073,180 $ 70,922,670 $ 19,466,390 47,089,760 7,336,960 1,109,660 $ 75,002,770 RECLAIMED SYSTEM: This program area provides for an important component of Tucson’s water supply, in that reclaimed water usage for turf irrigation reduces total demand for potable water. The program includes operation and maintenance of the department’s Roger Road Reclaimed Water Plant and Sweetwater Wetlands, as well as separate reclaimed water infrastructure. This system is overseen by the Water Quality and Operations Division, which ensures regulatory compliance with all federal, state, and local agencies. Projected Revenue Sources Tucson Water Utility Fund $ 3,904,581 $ 4,730,450 $ 4,595,360 $ 4,861,390 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 1,239,716 2,366,335 298,530 $ 3,904,581 $ 1,371,470 2,901,860 457,120 $ 4,730,450 $ 1,334,130 2,851,750 409,480 $ 4,595,360 $ 1,280,680 3,098,010 482,700 $ 4,861,390 1.00 2.00 2.00 1.00 1.00 6.00 2.00 0.50 1.00 2.00 2.00 1.00 1.00 6.00 2.00 0.50 POSITION RESOURCES Administration Director Deputy Director Water Administrator Department Human Resources Manager Finance Manager Management Coordinator Water Operations Superintendent Water Program Supervisor 1.00 2.00 4.00 1.00 1.00 6.00 2.00 0.50 B-213 1.00 2.00 3.00 1.00 1.00 6.00 2.00 0.50 TUCSON WATER Administration (Continued) Data Base Administrator Lead Management Analyst Principal Planner Lead Planner Risk Management Specialist Staff Assistant Systems Analyst Information Technology Specialist Engineering Associate Public Information Specialist Water Services Supervisor Management Analyst Executive Assistant Lead Utility Service Worker Lead Water Meter Repairer Office Supervisor Graphic Arts Specialist Meter Service Representative Utility Service Representative Water Meter Repairer Administrative Assistant Utility Service Worker Customer Service Representative Secretary Senior Account Clerk Program Total Conservation Water Program Supervisor Water Conservation/Information Supervisor Public Information Specialist Administrative Assistant Secretary Program Total Potable System Water Administrator Engineering Manager Water Control Systems Manager Water Program Supervisor Water Operations Superintendent Water Quality Laboratory Supervisor GIS Supervisor Civil Engineer Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 2.00 3.00 1.00 1.00 2.00 8.00 1.00 1.00 1.00 2.00 8.00 2.00 1.00 4.00 -01.00 1.00 12.00 8.00 -02.00 36.00 30.00 5.00 6.00 155.50 -03.00 1.00 1.00 2.00 8.00 1.00 -01.00 2.00 8.00 2.00 1.00 4.00 -01.00 1.00 12.00 8.00 -02.00 36.00 30.00 3.00 6.00 149.50 -03.00 1.00 1.00 2.00 8.00 -0-01.00 2.00 9.00 2.00 1.00 4.00 1.00 1.00 1.00 11.00 8.00 2.00 3.00 37.00 34.00 2.00 6.00 155.50 -03.00 1.00 1.00 2.00 8.00 -0-01.00 2.00 9.00 2.00 1.00 4.00 1.00 1.00 1.00 11.00 8.00 2.00 3.00 37.00 34.00 2.00 6.00 155.50 0.50 1.00 0.50 1.00 0.50 1.00 0.50 1.00 1.00 1.00 0.50 4.00 1.00 1.00 0.50 4.00 2.00 1.00 0.50 5.00 2.00 1.00 0.50 5.00 5.00 7.50 1.00 2.00 8.00 1.00 1.00 12.00 5.00 7.50 1.00 1.00 8.00 1.00 1.00 12.00 5.00 7.50 1.00 1.00 8.00 1.00 1.00 12.00 5.00 7.50 1.00 1.00 8.00 1.00 1.00 12.00 B-214 TUCSON WATER Potable System (Continued) Electrical Engineer Engineering Support Section Supervisor Inspection Supervisor Lead Hydrologist Project Manager Water Control Systems Engineer Chemist Supervisor Environmental Scientist Hydrologist Management Assistant Senior Engineering Associate GIS Data Analyst Systems Analyst Facility and Equipment Maintenance Supervisor Fleet Services Supervisor Safety Specialist Chemist Utility Technician Planner Scheduler Electronics Technician Supervisor Information Technology Specialist Water Plant Supervisor Electrician Electronics Technician Engineering Associate Lead Construction Inspector Senior Heavy Equipment Mechanic Water Operations Supervisor Water Services Supervisor Management Analyst Cable Tool Driller Construction Inspector Corrosion Control Technician Disinfection Technician Environmental Inspector Equipment Operation Specialist GIS Technician Lead Maintenance Mechanic Lead Water Meter Repairer Office Supervisor Pest Control Specialist Senior Engineering Technician Stores Supervisor Survey Crew Chief Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 2.00 1.00 2.00 3.00 1.00 3.50 5.00 4.00 10.00 4.00 14.00 2.00 1.00 1.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 10.00 4.00 13.00 2.00 1.00 1.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 10.00 4.00 13.00 2.00 1.00 1.00 2.00 1.00 2.00 3.00 1.00 2.50 5.00 4.00 10.00 4.00 13.00 2.00 1.00 1.00 1.00 1.00 7.00 61.50 4.00 2.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 -02.00 17.00 2.00 -02.00 17.00 4.00 5.50 1.00 1.00 2.00 14.00 -04.00 1.00 1.00 7.00 62.50 4.00 2.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 1.00 -02.00 16.00 2.00 -02.00 17.00 4.00 5.50 1.00 1.00 2.00 14.00 -04.00 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 -01.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 -01.00 2.00 14.00 1.00 4.00 1.00 1.00 7.00 60.50 4.00 1.00 2.00 2.00 5.50 3.50 8.00 3.00 9.00 12.00 -01.00 2.00 16.00 2.00 4.50 2.00 17.00 4.00 1.00 -01.00 2.00 14.00 1.00 4.00 B-215 TUCSON WATER Potable System (Continued) Water Quality Analyst Water System Operator Welder Engineering Technician Lead Well Maintenance Mechanic Maintenance Mechanic Senior Utility Service Worker Survey Instrument Technician Water Meter Repairer Water Service Locator Water Treatment Plant Operator Well Maintenance Mechanic Account Clerk Supervisor Administrative Assistant Senior Reprographics Technician Utility Service Worker Customer Service Clerk Customer Service Representative Secretary Senior Account Clerk Senior Storekeeper Water Communications Operator Survey Technician Technological Intern Program Total Reclaimed System Engineering Manager Water Program Supervisor Inspection Supervisor Electronics Technician Water Plant Supervisor Electrician Cross Connection Control Specialist Disinfection Technician Lead Maintenance Mechanic Water System Operator Administrative Assistant Utility Technician Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 8.00 12.00 2.00 6.00 5.00 2.00 6.00 4.00 2.00 11.00 4.00 4.00 1.00 8.00 1.00 3.00 1.00 7.00 7.00 3.00 4.00 4.00 2.00 2.00 394.00 6.00 12.00 2.00 5.00 5.00 2.00 6.00 4.00 2.00 11.00 4.00 4.00 1.00 7.00 1.00 3.00 1.00 7.00 5.00 3.00 4.00 4.00 2.00 2.00 385.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 -011.00 4.00 4.00 1.00 7.00 1.00 3.00 -07.00 5.00 3.00 4.00 4.00 2.00 2.00 378.00 6.00 12.00 2.00 5.00 5.00 2.00 5.00 4.00 -011.00 4.00 4.00 1.00 7.00 1.00 3.00 -07.00 5.00 3.00 4.00 4.00 2.00 2.00 378.00 0.50 1.00 1.00 0.50 1.00 0.50 5.00 -00.50 5.00 2.00 0.50 17.50 0.50 1.00 1.00 0.50 1.00 0.50 5.00 -00.50 5.00 2.00 0.50 17.50 0.50 1.00 1.00 0.50 1.00 0.50 5.00 0.50 -05.00 2.00 0.50 17.50 0.50 1.00 1.00 0.50 1.00 0.50 5.00 0.50 -05.00 2.00 0.50 17.50 571.00 556.00 556.00 556.00 B-216 NON-DEPARTMENTAL The Non-Departmental category contains program budgets that are not associated with any specific department. Its programs are General Expense, Debt Repayments, Debt Refinancing, and Outside Agencies. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 112,530,155 -0$ 112,530,155 $ 100,374,990 1,750,000 $ 102,124,990 $ 95,399,420 750,000 $ 96,149,420 $ 97,487,250 2,500,000 $ 99,987,250 CHARACTER OF EXPENDITURES Retiree Benefits $ 6,664,804 Salary and Benefits 23,880 Services 23,712,155 Supplies 8,420 Equipment 2,428,669 Debt Service 54,727,850 Refunding 24,964,377 Operating Total $ 112,530,155 Capital Improvement Program -0Department Total $ 112,530,155 $ 6,456,790 -020,526,010 11,650 -062,170,540 11,210,000 $ 100,374,990 1,750,000 $ 102,124,990 $ 5,976,550 -016,030,680 11,650 -050,425,540 22,955,000 $ 95,399,420 750,000 $ 96,149,420 $ 7,199,490 -021,029,740 11,650 -059,784,370 9,462,000 $ 97,487,250 2,500,000 $ 99,987,250 $ 52,284,483 131,356 2,250,000 3,778,335 5,673,472 7,713 27,904,739 $ 48,072,680 332,000 -03,778,340 -05,140 27,403,580 $ 43,097,110 332,000 -03,778,340 -05,140 27,403,580 $ 43,711,810 -0-03,793,780 -05,140 27,021,550 1,812,067 64,228 3,176 -0772,049 17,848,537 1,040,590 83,390 1,370,800 -0744,370 17,544,100 1,040,590 83,390 1,370,800 -0744,370 17,544,100 428,300 83,390 1,379,550 2,460,630 725,020 17,878,080 $ 112,530,155 -0$ 112,530,155 $ 100,374,990 1,750,000 $ 102,124,990 $ 95,399,420 750,000 $ 96,149,420 $ 97,487,250 2,500,000 $ 99,987,250 TOTAL BUDGET Operating Capital Department Total FUNDING SOURCES General Fund Capital Improvement Fund Certificates of Participation Convention Center Fund Federal Highway Administration Grant Fleet Services Internal Service Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Miscellaneous Federal Grants ParkWise: Fees and Charges Risk Management Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Department Total Capital Improvement Program Department Total B-217 NON-DEPARTMENTAL SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $97,487,250 reflects a decrease of $2,887,740 from the Fiscal Year 2011 Adopted Budget. Changes include: Increase in capacity for Pima Animal Care Center expenses offset by collected revenues Increase in capacity to cover medical insurance costs of retirees Transfer of building maintenance and utility costs for the Tucson Children's Museum and Temple of Music and Art from General Services Reduction in arts agency funding Termination of 52 West Congress lease agreement Elimination of one-time expenses Reduction in capacity for jail board charges Decrease in debt obligations due to payoff of lease purchase agreements and lower interest payments and issuance costs for certificates of participation Total $ 1,000,000 742,700 151,270 (40,690) (188,500) (208,350) (210,000) (4,134,170) $ (2,887,740) OPERATING PROGRAMS GENERAL EXPENSE: This program area provides centralized budget capacity and accounting and management control for expenditures and fixed costs that are not directly associated with specific city department programs. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 Projected Revenue Sources General Fund General Fund: Restricted Certificates of Participation Convention Center Fund Risk Management Internal Service Fund Program Total $ 16,856,377 -02,250,000 3,778,335 -0$ 22,884,712 $ 17,611,590 2,460,630 -03,778,340 -0$ 23,850,560 $ 15,214,860 -0-03,778,340 -0$ 18,993,200 $ 17,984,790 -0-03,793,780 2,460,630 $ 24,239,200 Character of Expenditures Retiree Benefits Salaries and Benefits Services Supplies Equipment Program Total $ 6,664,804 23,880 13,758,939 8,420 2,428,669 $ 22,884,712 $ 6,456,790 -017,382,120 11,650 -0$ 23,850,560 $ 5,976,550 -013,005,000 11,650 -0$ 18,993,200 $ 7,199,490 -017,028,060 11,650 -0$ 24,239,200 B-218 NON-DEPARTMENTAL DEBT REPAYMENTS: This program area (also referred to as Debt Service) contains debt issuance and repayment expenditures for equipment, vehicle, and facility financing needs of general government city departments. The Enterprise Fund departments (Environmental Services, Tucson City Golf, and Tucson Water) budget for their own debt service needs. The financing methods used are general obligation bonds, state’s Highway Expansion Loan Program (H.E.L.P.), lease/purchases, and certificates of participation. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 11,885,984 190,397 131,356 5,673,472 7,713 27,904,739 $ 13,890,720 453,430 332,000 -05,140 27,403,580 $ 13,890,720 453,430 332,000 -05,140 27,403,580 $ 11,801,170 562,750 -0-05,140 27,021,550 Projected Revenue Sources General Fund General Fund: Restricted Capital Improvement Fund Federal Highway Administration Grants Fleet Services Internal Service Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund Miscellaneous Federal Grants Parkwise Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Program Total 1,711,487 64,228 3,176 772,049 6,383,249 940,010 83,390 773,800 744,370 17,544,100 940,010 83,390 773,800 744,370 5,799,100 327,720 83,390 1,379,550 725,020 17,878,080 $ 54,727,850 $ 62,170,540 $ 50,425,540 $ 59,784,370 Character of Expenditures Debt Service $ 54,727,850 $ 62,170,540 $ 50,425,540 $ 59,784,370 DEBT REFINANCING: This program area carries the capacity for the potential refinancing (refunding) of existing debt to lower interest payments and extend the repayment period. Accounting principles and state budget law require that the city record the principal amount of the refinancing as an expenditure. For Fiscal Year 2012, the city anticipates refinancing certificates of participation. Projected Revenue Sources General Fund: Restricted ParkWise Fund Street and Highway Bond Debt Service Fund Program Total $ 13,499,089 -011,465,288 $ 10,613,000 597,000 -0- $ 10,613,000 597,000 11,745,000 $ 9,462,000 -0-0- $ 24,964,377 $ 11,210,000 $ 22,955,000 $ 9,462,000 Character of Expenditures Refunding $ 24,964,377 $ 11,210,000 $ 22,955,000 $ 9,462,000 B-219 NON-DEPARTMENTAL OUTSIDE AGENCIES1: This program area provides funding for arts, community events, and other organizations that support the Mayor and Council’s priorities, as well as payments to other governments for specific services (e.g. Pima Animal Care Center). Projected Revenue Sources General Fund2 Highway User Revenue Fund Program Total Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 9,852,636 100,580 $ 9,953,216 $ 3,043,310 100,580 $ 3,143,890 $ 2,925,100 100,580 $ 3,025,680 $ 3,901,100 100,580 $ 4,001,680 Character of Expenditures Services $ 9,953,216 $ 3,143,890 $ 3,025,680 $ 4,001,680 1Funding in the amount of $3.7 million allocated for economic and workforce development and tourism agencies is included in the City Manager’s Office budget; human services agencies funding totaling approximately $1.5 million is included in the Housing and Community Development Department. 2Capacity for Pima Animal Care Center expenses has been increased by $1 million over Fiscal Year 2011 Adopted. In Fiscal Year 2012, all animal services fee revenue that is collected by Pima County on behalf of the City will be remitted to the City. In past years, these revenues were retained by the County and subsequently used to offset the amount of payments made by the City for services rendered. B-220 PENSION SERVICES OPERATING: POSITION TOTAL: $ 73,572,600 4.00 ADMINISTRATION DISBURSEMENTS FINANCING PLAN PROGRAM ALLOCATION Disbursements 94% TSRS Pension Fund 100% B-221 Administration 6% B-222 PENSION SERVICES Pension Services maintains accurate and complete records pertaining to the accrual and payment of retirement benefits. It oversees the Tucson Supplemental Retirement System (TSRS) pension fund, which is provided for nonpublic safety city employees, retirees, and their beneficiaries. Management oversight of Pension Services personnel is provided by Human Resources Department administration. Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 4.00 4.00 4.00 4.00 $ 59,476,466 $ 66,584,120 $ 66,584,120 $ 73,572,600 $ POSITION RESOURCES Administration TOTAL BUDGET Operating CHARACTER OF EXPENDITURES Salaries and Benefits Retiree and Beneficiary Payments Services Supplies Department Total $ 466,994 54,708,986 4,270,335 30,151 $ 59,476,466 $ 496,420 62,050,000 4,009,450 28,250 $ 66,584,120 $ 496,420 62,050,000 4,009,450 28,250 $ 66,584,120 501,700 68,900,000 4,142,650 28,250 $ 73,572,600 FUNDING SOURCES TSRS Pension Fund $ 59,476,466 $ 66,584,120 $ 66,584,120 $ 73,572,600 SIGNIFICANT CHANGES The adopted operating budget for Fiscal Year 2012 of $73,572,600 reflects an increase of $6,988,480 from the Fiscal Year 2011 Adopted Budget. Changes include: Retiree and beneficiary payments for 349 new retirees in Fiscal Year 2012 Budget capacity for potential increases in actuarial services Personnel costs Total B-223 $ 6,850,000 133,200 5,280 $ 6,988,480 PENSION SERVICES OPERATING PROGRAMS ADMINISTRATION: This program area administers the Tucson Supplemental Retirement System for non-public safety city employees and retirees. Projected Revenue Sources TSRS Pension Fund Actual FY 2010 Adopted FY 2011 Estimated FY 2011 Adopted FY 2012 $ 4,767,480 $ 4,534,120 $ 4,534,120 $ 4,672,600 Character of Expenditures Salaries and Benefits Services Supplies Program Total $ 466,994 4,270,335 30,151 $ 4,767,480 $ 496,420 4,009,450 28,250 $ 4,534,120 $ 496,420 4,009,450 28,250 $ 4,534,120 $ 501,700 4,142,650 28,250 $ 4,672,600 DISBURSEMENTS: This program area provides for the pension benefits distributed to non-public safety city retirees and their beneficiaries, including transfers to and from other pension systems. Projected Revenue Sources TSRS Pension Fund $ 54,708,986 $ 62,050,000 $ 62,050,000 $ 68,900,000 Character of Expenditures Retiree and Beneficiary Payments $ 54,708,986 $ 62,050,000 $ 62,050,000 $ 68,900,000 POSITION RESOURCES Administration Benefits and Pension Administrator Lead Management Analyst Finance Analyst Management Analyst Administrative Assistant Program Total Department Total 1.00 1.00 1.00 -01.00 4.00 1.00 1.00 -01.00 1.00 4.00 1.00 1.00 -01.00 1.00 4.00 1.00 1.00 -01.00 1.00 4.00 4.00 4.00 4.00 4.00 B-224 Section C Capital Improvement Program Fiscal Years 2012-2016 OVERVIEW of the FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM It is the practice of the City of Tucson to develop, maintain, and revise when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-year planning horizon (Fiscal Years 2012-2016) and identifies infrastructure and facility projects that the city will undertake during this timeframe as well as the funding sources available for projected expenditures. The objective of this overview is to give the reader a brief look into the CIP and contains the following financial and narrative information: • • • • • • Budget Highlights Capital Improvement Program Process Summary of Expenditures and Funding Department Programs Impact on the Operating Budget Capital Unmet Needs BUDGET HIGHLIGHTS This approved CIP totals $1.03 billion; $352.9 million is budgeted in the first year of the CIP and is a component of the Fiscal Year 2012 Adopted Budget. Notable projects include: the Modern Streetcar, Reid Park Zoo Africa Expansion, Crime Lab, Solar Panel Installation, and the Plaza Centro Parking Garage. Modern Streetcar. The Modern Streetcar is a 3.9-mile fixed rail transit system that will connect the University of Arizona Campus and the downtown redevelopment area on the west side of Interstate 10. Total project costs are estimated to be $145.9 million with $57.3 million budgeted in Fiscal Year 2012. The project includes $63 million in Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant Funding administered by the U.S. Department of Transportation. The project also includes $75 million in Regional Transportation Authority (RTA) funding. Reid Park Zoo Africa Expansion. The Africa Expansion-Elephant Exhibit will be completed in Fiscal Year 2012. This 7-acre expansion includes connecting pathways from the current zoo footprint and a 3-acre elephant exhibit and holding facility. Total project costs are estimated to be $9.6 million with $6.4 million budgeted in Fiscal Year 2012. The project is funded by Capital Improvement Funds (certificates of participation), City of Tucson 2000 General Obligation Bond funds, and civic contributions. Crime Lab. The design and construction of a new crime lab adjacent to the Westside Service Center is expected to be completed in Fiscal Year 2012. The crime lab will enhance the Tucson Police Department's commitment in providing the community with quality forensic science and excellent service and will provide much needed space as called for by national standards. Total project costs are estimated to be $39.8 million with $13.3 million budgeted in Fiscal Year 2012. The project is funded by Capital Improvement Funds (certificates of participation). Solar Panel Installation. The installation of solar panels on six city-owned facilities will be completed in Fiscal Year 2012. This solar project will further reduce the City’s carbon footprint and continue Tucson’s role as a recognized Solar America City. Total project costs are estimated to be $12.0 million with $10.6 million budgeted in Fiscal Year 2012. This work is funded by Clean Renewable Energy Bonds (CREBS). Plaza Centro Parking Garage. The design and construction of a City-owned, ParkWise-operated, 371 space public parking garage is expected to be completed in Fiscal Year 2012. The facility will support mixed uses on-site including residential, retail, and office space. Total project costs are estimated to be $6.9 million with $0.9 million budgeted in Fiscal Year 2012. The project is funded by Capital Improvement Funds (certificates of participation). C-1 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM PROCESS Defining a Capital Improvement To be included in the CIP, projects need to meet one of the following criteria: • Construction of a new city asset or expansion of an existing city-owned facility, including preliminary planning and surveys, cost of land, staff and contractual services for design and construction, and related furnishings and equipment. • Initial acquisition of a major equipment system, which will become a city asset at a cost of $100,000 or more and a useful life of at least six years. • Major renovation or rehabilitation of an existing city-owned facility that requires an expenditure of $100,000 or more and will extend the life of the original city asset. Exceptions have been made for inclusion of a few projects that do not meet the above criteria (Sun Tran buses and Sun Van paratransit vans) to make them more visible to the public and the governing body. Steps from Submittal to Approval In January 2011, the CIP process began with the Office of Budget and Internal Audit providing direction and guidelines to CIP department liaisons for the upcoming CIP. Departments were given approximately six weeks to develop their CIP requests based on their assessment of needs, citizen committee input, and existing bond authorizations and grant awards. Departments were directed to include only projects with secured funding. Exceptions were made for annual federal grant appropriations from the Federal Transit Administration, other pending awards that would require budget capacity be available (e.g., any non-federal grant or contribution), and future enterprise revenues bonds. Department requests were reviewed by the Office of Budget and Internal Audit. The proposed CIP was presented to the Mayor and Council on April 26, 2011 along with the Recommended Fiscal Year 2012 budget. The first year of the CIP was included as part of the city’s recommended budget which was reviewed and discussed by the Council at study session meetings in May. Two public hearings were held prior to the adoption of the Fiscal Year 2012 budget on May 24. SUMMARY of EXPENDITURES and FUNDING SOURCES Only funded projects, except as noted earlier, are presented in this five-year CIP. The objective is to clarify for the community what the city can do to meet its needs with the limited funds available. Expenditures The Approved Five-Year CIP for Fiscal Years 2012 through 2016 totals $1.03 billion. The majority of the projects are in the Neighborhood Services category, which includes City Court, Environmental Services, Transportation, Tucson Fire, Tucson Police, and Tucson Water. C-2 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Five-Year CIP Summary of Expenditures Adopted Year 1 FY 2012 (in $000) Neighborhood Services Operations and Development Non-Departmental: General Expense Total $ $ Projected FiveYear Program 311,589.3 38,834.6 2,500.0 352,923.9 $ $ 966,220.9 64,747.3 3,750.0 1,034,718.2 This five-year CIP is $100.6 million less than the $1.14 billion approved five-year CIP for Fiscal Years 2011 through 2015. The decrease is primarily due to the completion of projects funded by certificates of participation and Pima County bonds. Fiscal Year 2012 includes $111.8 million carried forward for project expenditures not made as planned during Fiscal Year 2011. On top of that is $241.1 million in new funding. The CIP presumes that all of the Fiscal Year 2012 budget will be spent in that year. CIP expenditures decline significantly after Fiscal Year 2013 from $238.1 million to $140.1 million by Fiscal Year 2016. The decline in new funding over the following three years is primarily due to the spending down of the Pima County bond authorizations and a reduction in the use of certificates of participation. Decline in Funds Available for Capital Projects ($millions) $352.9 $238.1 $153.8 FY 2012 FY 2013 $149.7 FY 2014 New Funding C-3 FY 2015 Carryforward $140.1 FY 2016 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM For a summary of expenditures by department and fiscal year, see Table I. Five Year Capital Improvement Program Summary by Department on page C-9. Funding Sources This five-year program of $1.03 billion is funded primarily from Special Revenue Funds, which are predominately Transportation’s Regional Transportation Authority Funds. Five-Year CIP Summary of Funding Sources Adopted Year 1 FY 2012 (in $000) Capital Projects Funds Enterprise Funds General Fund Internal Service Funds Special Revenue Funds Total $ $ 22,806.2 53,761.0 112.7 11,230.2 265,013.8 352,923.9 Projected FiveYear Program $ $ 166,933.6 134,333.0 112.7 11,290.2 722,048.7 1,034,718.2 Capital Projects Funds. This category, which includes the City bond funds, is 16% of the five-year CIP. These funds will provide $166.9 million over the next five years: $0.4 million from future bond issuances, $1.4 million from the 2000 Environmental Service General Obligation Bonds, $2.5 million from authorized General Obligation Bonds, $21.0 million in 2005 Water Infrastructure Financing Authority Bonds, and $141.6 million from a future water revenue bond authorization. Enterprise Funds. Enterprise Funds total $134.3 million or 13% of the five-year CIP. Environmental Services totals $4.9 million. Tucson Water accounts for the remaining $129.4 million: $91.3 million from user revenues and $38.1 million from Water’s Obligation fund. General Fund. This category totals $0.13 million or less than 1% of the five-year CIP. Restricted Revenues in the amount of $0.13 million are in the Parks and Recreation Department for the A Mountain Improvement Project. Internal Service Fund. The Internal Service Fund category totals $11.3 million or 1% of the five-year CIP. Clean Renewable Energy Bond funds of $10.5 million and $0.04 million in General Services Internal Services Funds will be used for the installation of photovoltaic solar panels on eleven city-owned properties. Fleet Services Internal Services Funds total $0.7 million for fuel system upgrades. Special Revenue Funds. This category totals $722.0 million or 70% of the five-year CIP. Included in this category are federal grants, funding for the Regional Transportation Authority (RTA) plan, the city’s Highway User Revenue Funds (HURF), regional HURF distributed by the Pima Association of Governments (PAG), and other agency and private sector contributions. C-4 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Five-Year Program Internal Service Funds 1% Special Revenue Funds 70% Capital Projects Funds 16% Enterprise Funds 13% General Fund <1% RTA funds of $407.1 million account for the largest portion of this category. Next are federal grants of $200.6 million. Pima County bonds will provide $37.5 million. Certificates of participation within the Capital Improvement Fund is $29.7 million. State-shared HURF provides another $21.5 million: $6.2 million from the City’s HURF allocation and $15.3 million from regional HURF distributed by PAG. Capacity of $10.8 million was added for road and regional park improvements. Mass Transit Funds total $5.5 million from the General Fund Transfer. The remaining $9.3 million comes from a variety of sources including developers and certificates of participation for ParkWise. For more detail on funding sources, see Table II. Five-Year Capital Improvement Program Summary by Funding Source beginning on page C-10. DEPARTMENT PROGRAMS Programs are briefly presented in this section by departments which are listed alphabetically within their budget reporting categories, also known as service areas: Neighborhood Services, Operations and Development, and NonDepartmental. Their specific projects and detailed funding source information can be found in the Approved Capital Improvement Program Fiscal Years 2012 through 2016 available on the City Web site at www.tucsonaz.gov/budget. C-5 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Neighborhood Services The Neighborhood Services category, which accounts for 94% of the total five-year CIP, contains projects managed by City Court, Environmental Services, Transportation, Tucson Fire, Tucson Police, and Tucson Water. City Court. City Court’s five-year program of $0.8 million consists of two projects: Elevator Upgrades and a Heating, Ventilation, and Air Conditioning (HVAC) upgrade. These projects are funded with certificates of participation in the Capital Improvement Fund. Environmental Services. The department's five-year program of seven projects totals $6.3 million. Environmental Services’ CIP is funded from Environmental Service General Obligation bonds of $1.4 million, $4.5 million from Environmental Service revenues, and $0.4 million from certificates of participation. Transportation. The five-year Transportation program of $653.6 million includes five program areas: Drainage for $1.3 million, Public Transit for $231.7 million, Street Lighting for $1.6 million, Streets for $413.0 million, and Traffic Signals for $6.0 million. Because there are insufficient funds to meet all of Transportation's needs, this CIP allocates available funding to the highest priority projects. The largest funding source for Transportation's projects is the funding from the RTA plan which totals $407.1 million. Federal funding provides another significant portion totaling $195.5 million: $146.6 million for transit projects, $45.4 million for street projects, and $3.5 million for economic stimulus grants. Other funding sources are Pima County bond funds of $9.5 million, city bond funds of $1.6 million, regional HURF of $15.3 million, city HURF of $5.5 million, and impact fee revenues of $8.6 million. Restricted Mass Transit Fund and other contributions provide $5.0 million. The remaining $5.5 million is from the General Fund Transfer for Mass Transit, which is used as the local match for federal transit grants. Tucson Fire. Tucson Fire's five-year program of $0.2 million consists of one project for various Fire facility improvements. General obligation bonds fund this project. Tucson Police. The Police department's five-year program of $13.3 million consists of one project, the Crime Lab. This project is funded with certificates of participation in the Capital Improvement Fund. Tucson Water. The five-year Tucson Water CIP of $292.1 million includes $264.3 million of improvements to the potable water system and $27.8 million of improvements for the reclaimed water system. Tucson Water's CIP is funded with future water revenue bond authorization of $141.6 million, operation funds of $91.4 million, 2005 Water Infrastructure Financing Authority bond of $21.0 million, 2010 Revenue Obligation funds of $11.2 million, and 2011 Revenue Obligation funds of $26.9 million. Operations and Development The Operations and Development category, which accounts for 6% of the total five-year CIP, contains projects managed by General Services, Housing and Community Development, Parks and Recreation, ParkWise, and Tucson Convention Center. General Services. The five-year General Services program of five projects totals $24.4 million. General Services’ CIP is funded with certificates of participation in the amount of $7.4 million, Clean Renewable Energy Bonds (CREB) of $10.5 million, Pima County bonds of $4.4 million, miscellaneous federal grants of $1.3 million, and Internal Services Funds of $0.8 million. C-6 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM Housing and Community Development. This department’s five-year program of $4.8 million consists of three projects: Neighborhood Stabilization Acquisition II, Neighborhood Stabilization Acquisition III, and the Back to Basics program. Funding is provided by the city’s HURF and other federal grants. Parks and Recreation. Parks’ five-year CIP of $33.5 million contains 31 projects. These projects are funded primarily from Pima County bonds of $23.6 million. Either a new city or county bond authorization is needed for $0.4 million. Funding from the Capital Improvement Fund, which is certificates of participation is $3.3 million. Civic contributions fund $3.2 million. Revenue from impact fees and restricted General Fund revenues provide for the remaining $3.0 million. These funds provide for a wide range of projects: improvements at regional parks, expansion of recreation centers, amenities at neighborhood parks, and zoo improvements. ParkWise. ParkWise's five-year program of $1.0 million consists of one project, the Plaza Centro Parking Garage. The project is funded by certificates of participation that will be paid for with ParkWise revenue. Tucson Convention Center. The five-year Tucson Convention Center program of $1.1 million consists of one project, the Tucson Convention Center Bleachers. The project is funded by certificates of participation. Non-Departmental The Non-Departmental category, which accounts for less than 1% of the total five-year CIP, contains one project that is included here because it is beyond the oversight scope of a single department. General Expense: General Expense has one project in its five-year program. The Technology Improvements Project will convert the City’s multiple enterprise-related computer systems into a single Enterprise Resource Planning (ERP) system. This project is funded with certificates of participation in the Capital Improvement Fund. IMPACT on the OPERATING BUDGET The completion of many capital projects is the beginning of recurring costs for the operating budget. Operating and Maintenance (O & M) impacts from projects in this five-year CIP total $0.6 million for Fiscal Year 2012, increasing to $21.1 million for Fiscal Year 2013, and to $24.6 million by Fiscal Year 2016. Operating and Maintenance Impacts FY 2012 (in $000) Amount FTEs General Fund $ 553.7 10.5 The O & M impacts in Fiscal Year 2012 are for the staffing and opening of new or expanded facilities and sport fields. Related General Fund fee collections will fund the O & M required for the Lincoln Park Sport Fields and the Reid Park Zoo African Expansion - Elephant Exhibit. For a summary of O & M impacts by department and funding source over the next five years, see Table III, Summary of CIP Impact on the Operating Budget. C-7 OVERVIEW of the CAPITAL IMPROVEMENT PROGRAM CAPITAL UNMET NEEDS One of the priority projects in the City of Tucson’s Strategic Work Plan for Fiscal Years 2010 and 2011 was to start the process for a bond election. Finance Department staff worked with other City departments to identify the City’s unmet capital needs which are potential projects with no currently identified funding source. The City’s unmet needs total approximately $940 million and provide a starting point for consideration of a new bond authorization. The large amount of unmet capital needs has resulted from not having bond authorization funding available to meet the needs of the City and from the deferral of ongoing infrastructure maintenance. The listing of unmet capital needs may be found at the end of this Section. Existing Unmet Needs (in $000) Neighborhood Resources Operations and Development Support Services Non-Departmental Total $ $ SUMMARY TABLES Table I, Summary by Department (page C-9). Table II, Summary by Funding Source (page C-10). Table III, Summary of CIP Impact on the Operating Budget (page C-12). Table IV, Projects with Pima County Funding (page C-13). C-8 765,790.0 83,990.0 15,385.0 75,000.0 940,165.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table I. Summary by Department ($000) Adopted Year 1 FY 2012 Neighborhood Services City Court Environmental Services Transportation Tucson Fire Tucson Police Tucson Water Subtotal $ 790.0 2,163.2 223,210.1 200.0 13,288.0 71,938.0 $ 311,589.3 Operations and Development General Services $ 19,708.7 Housing and Community 2,899.3 Development Parks and Recreation 14,151.6 ParkWise 975.0 Tucson Convention Center 1,100.0 Subtotal Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 2 FY 2013 $ -01,500.0 160,957.7 -0-060,388.0 $ -01,500.0 90,582.5 -0-053,025.0 $ -0800.0 100,557.3 -0-046,825.0 Five Year Total Year 5 FY 2016 $ -0300.0 78,283.1 -0-059,913.0 $ 790.0 6,263.2 653,590.7 200.0 13,288.0 292,089.0 $ 222,845.7 $ 145,107.5 $ 148,182.3 $ 138,496.1 $ 966,220.9 $ $ $ $ $ 4,710.0 1,157.4 8,179.9 -0-0- -0700.0 8,023.2 -0-0- -0-01,570.2 -0-0- -0-01,572.0 -0-0- 24,418.7 4,756.7 33,496.9 975.0 1,100.0 $ 38,834.6 $ 14,047.3 $ 8,723.2 $ 1,570.2 $ 1,572.0 $ 64,747.3 Non-Departmental General Expense $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 Subtotal $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 Total $ 352,923.9 $ 238,143.0 $ 153,830.7 C-9 $ 149,752.5 $ 140,068.1 $ 1,034,718.2 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2012 Capital Project Funds 2000 Environmental Services Bonds 2000 General Obligation Bond Fund 2000 General Obligation Bond Funds: Interest 2005 WIFA Bonds: Series H 2005 WIFA Bonds: Series I Future Bond Issuances Future Water Revenue Bonds Subtotal Enterprise Funds 2010 Water Revenue System Obligation Fund 2011 Water Revenue System Obligation Fund Environmental Services Fund Environmental Services Fund: COPs Tucson Water Revenue and Operations Fund Subtotal General Fund General Fund: Restricted Revenues Subtotal Internal Service Fund Clean Renewable Energy Bond Bond Fund Fleet Services Internal Service Fund General Services Internal Service Fund Subtotal $ 1,386.1 Year 2 FY 2013 $ -0- Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0- $ -0- Five Year Total Year 5 FY 2016 $ -0- $ 1,386.1 2,154.1 -0- -0- -0- -0- 2,154.1 312.0 -0- -0- -0- -0- 312.0 15,954.0 3,000.0 -0-0- -02,100.0 448.4 43,046.0 -0-0-039,467.0 -0-0-026,419.0 -0-0-032,647.0 15,954.0 5,100.0 448.4 141,579.0 $ 22,806.2 $ 45,594.4 $ 39,467.0 $ 26,419.0 $ 32,647.0 $ 166,933.6 $ 11,234.0 $ $ $ $ $ 11,234.0 -0- -0- -0- -0- 26,855.0 -0- -0- -0- -0- 26,855.0 400.0 377.0 1,500.0 -0- 1,500.0 -0- 800.0 -0- 300.0 -0- 4,500.0 377.0 14,895.0 15,242.0 13,558.0 20,406.0 27,266.0 91,367.0 $ 53,761.0 $ 16,742.0 $ 15,058.0 $ 21,206.0 $ 27,566.0 $ 134,333.0 $ 112.7 $ -0- $ -0- $ -0- $ -0- $ 112.7 $ 112.7 $ -0- $ -0- $ -0- $ -0- $ 112.7 $ 10,526.3 $ -0- $ -0- $ -0- $ -0- $ 10,526.3 665.0 60.0 -0- -0- -0- 725.0 38.9 -0- -0- -0- -0- 38.9 $ 11,230.2 $ 60.0 C-10 $ -0- $ -0- $ -0- $ 11,290.2 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table II. Summary by Funding Source ($000) Adopted Year 1 FY 2012 Special Revenue Funds Capital Agreement Fund Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Civic Contributions Fund Community Development Block Grant Fund Economic Stimulus Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Contribution Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund: Federal Grants Mass Transit Fund: General Fund Transfer Mass Transit Fund: Restricted Revenues Miscellaneous Federal Grants Regional Transportation Authority Fund Road and Park Impact Fee Fund: Central District Road and Park Impact Fee Fund: Central Pending Road and Park Impact Fee Fund: East District Road and Park Impact Fee Fund: Southeast District Road and Park Impact Fee Fund: Southlands District Road and Park Impact Fee Fund: West District $ 900.0 5,592.5 12,209.6 Year 2 FY 2013 $ -0957.0 14,903.3 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0375.0 7,408.8 $ -05,000.0 1,520.2 Five Year Total Year 5 FY 2016 $ -03,350.0 1,500.0 $ 900.0 15,274.5 37,541.9 29,000.5 2,325.0 1,949.3 1,650.0 -01,157.4 -0-0700.0 -0-0-0- -0-0-0- 30,650.5 2,325.0 3,806.7 3,004.9 8,388.0 500.0 11,634.7 -07,640.0 -011,750.0 -06,000.0 3,504.9 45,412.7 1,758.0 200.0 3,495.0 200.0 340.0 200.0 340.0 200.0 340.0 200.0 6,273.0 1,000.0 1,952.0 349.0 349.0 349.0 349.0 3,348.0 72,196.0 43,318.6 10,468.3 6.0 1,703.0 146,556.6 784.7 1,801.1 703.0 2,156.0 30.3 5,475.1 723.8 -0- -0- -0- -0- 723.8 1,079.0 116,515.8 250.0 94,864.3 -070,507.2 -058,891.6 -066,310.8 1,329.0 407,089.7 1,141.0 -0- -0- -0- -0- 1,141.0 -0- -0- -0- 3,000.0 -0- 3,000.0 3,439.9 316.2 -0- -0- -0- 3,756.1 1,202.1 -0- -0- -0- -0- 1,202.1 56.6 350.0 614.4 50.0 72.0 1,143.0 595.1 -0- -0- -0- -0- 595.1 Subtotal $ 265,013.8 $ 175,746.6 $ 99,305.7 $ 83,262.8 $ 79,855.1 $ Total $ 352,923.9 $ 238,143.0 $ 153,830.7 $ 130,887.8 $ 140,068.1 $ 1,034,718.2 C-11 722,048.7 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table III. Summary of CIP Impact on the Operating Budget ($000) Adopted Year 1 FY 2012 Year 2 FY 2013 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Five Year Total Year 5 FY 2016 SERVICE AREA/IMPACT Operations and Development Parks and Recreation ParkWise $ 687.5 90.5 $ 553.7 $ 778.0 $ -0-0-0- Subtotal $ Total Subtotal Neighborhood Services Transportation Tucson Police Tucson Water $ 695.0 90.5 2,001.5 $ 90.5 1,816.0 $ 90.5 $ $ 785.5 $ 2,092.0 $ 1,906.5 $ 6,115.7 $ 19,232.6 156.0 950.0 $ 20,564.4 162.2 950.0 $ 21,536.0 168.7 950.0 $ 21,536.0 168.7 950.0 $ 82,869.0 655.6 3,800.0 -0- $ 20,338.6 $ 21,676.6 $ 22,654.7 $ 22,654.7 $ 87,324.6 $ 553.7 $ 21,116.6 $ 22,462.1 $ 24,746.7 $ 24,561.2 $ 93,440.3 $ -0- $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 3,800.0 $ -0- $ 950.0 $ 950.0 $ 950.0 $ 950.0 $ 3,800.0 $ 553.7 $ 843.5 $ 857.2 $ 2,170.2 $ 1,984.7 $ 6,409.3 $ 553.7 $ 843.5 $ 857.2 $ 2,170.2 $ 1,984.7 $ 6,409.3 $ -0-0- $ 348.0 16,054.6 $ 606.0 17,028.4 $ $ $ 2,166.0 69,083.0 $ 553.7 -0- 5,753.7 362.0 SOURCE OF FUND SUMMARY Enterprise Funds Tucson Water Revenue and Operations Fund Subtotal General Fund General Fund Subtotal Special Revenue Funds Highway User Revenue Fund Mass Transit Fund: Regional Transit Authority (RTA) Contribution ParkWise: Fees and Charges RTA Fund 606.0 18,000.0 606.0 18,000.0 -0-0- 90.5 2,830.0 90.5 2,930.0 90.5 2,930.0 90.5 2,930.0 362.0 11,620.0 Subtotal $ -0- $ 19,323.1 $ 20,654.9 $ 21,626.5 $ 21,626.5 $ 83,231.0 Total $ 553.7 $ 21,116.6 $ 22,462.1 $ 24,746.7 $ 24,561.2 $ 93,440.3 C-12 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Table IV. Projects with Pima County Bond Funding ($000) Adopted Year 1 FY 2012 General Services Park and Ajo Communications Parks and Recreation Arroyo Chico Urban Path: Campbell/Parkway Atterbury Wash Sanctuary Expansion Catalina Park Integrated Play Area Freedom Park Improvements/ 29th Street Coalition Julian Wash Linear Park Lincoln Park Sport Fields Menlo Park Elementary Soccer Improvements Menlo Park Improvements Northside Recreation Center Pima County Bond Project Capacity Southeast Community Park Toumey Park Verdugo Park (Barrio Kroeger Lane) Wakefield/St. John's Skate Facility Transportation Avondale Neighborhood Lighting Barrio Centro Neighborhood Lighting Barrio San Antonio Neighborhood Improvements Cambio Grande Street Revitalization Dunbar Spring Neighborhood Improvements Elvira Neighborhood Lighting Five Points Transportation Enhancement Houghton Road: Old Spanish Trail to Valencia Northwest Neighborhood Improvements Toumey Park Improvements Total Year 2 FY 2013 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 -0- $ 4,400.0 -0- -0- 308.7 -0- -0- -0- 920.0 -0275.0 -0-0- -0-0- -0-0- 260.7 500.0 906.0 993.4 400.1 -0-0-0- -0-0-0- -0-0-0- -0-0-0- 906.0 993.4 400.1 142.6 158.2 1,250.0 -0856.5 1,500.0 -04,280.5 1,500.0 -0-01,500.0 -0-01,500.0 142.6 5,295.2 7,250.0 -0160.0 87.0 300.0 4,193.8 40.0 -0200.0 1,628.3 -0-0-0- 20.2 -0-0-0- -0-0-0-0- 5,842.3 200.0 87.0 500.0 265.6 419.0 -0-0- -0-0- -0-0- -0-0- 265.6 419.0 40.0 -0- -0- -0- -0- 40.0 200.0 200.0 -0-0- -0-0- -0-0- -0-0- 200.0 200.0 208.2 400.0 -0-0- -0-0- -0-0- -0-0- 208.2 400.0 3,750.0 3,750.0 -0- -0- -0- 7,500.0 15.0 -0- -0- -0- -0- 15.0 200.0 88.0 -0- -0- -0- 288.0 $ 12,209.6 $ 14,903.3 $ 7,408.8 $ 1,520.2 $ 1,500.0 $ 37,541.8 400.0 $ 4,000.0 308.7 -0- -0- 920.0 -0- 260.7 225.0 C-13 $ -0- $ Five Year Total -0- $ $ Year 5 FY 2016 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM CITY COURT ($000) Adopted Year 1 FY 2012 Project Name Elevator Upgrades HVAC System Upgrade Total Source of Funds Summary Capital Improvement Fund Total Year 2 FY 2013 Projected Requirements Year 3 Year 4 Year 5 FY 2014 FY 2015 FY 2016 Five Year Total $ 740.0 50.0 $ -0-0- $ -0-0- $ -0-0- $ -0-0- $ 740.0 50.0 $ 790.0 $ -0- $ -0- $ -0- $ -0- $ 790.0 $ 790.0 $ -0- $ -0- $ -0- $ -0- $ 790.0 $ 790.0 $ -0- $ -0- $ -0- $ -0- $ 790.0 C-14 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ENVIRONMENTAL SERVICES ($000) Project Name Los Reales 80-Acre Facilities Construction Los Reales Infrastructure Plan Los Reales Landfill Buffer Improvements Los Reales Landfill Lined Cell 4 Los Reales Landfill Westside Closure Silverbell Jail Annex Landfill Remediation Tumamoc Landfill Closure Total Source of Funds Summary 2000 Environmental Service Bonds Environmental Services Fund: COPs Future Environmental Services Fund Total Adopted Year 1 FY 2012 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 2 FY 2013 $ -0- $ 1,500.0 $ 1,500.0 377.0 400.0 -0-0- -0-0- -0-0- -0-0- 686.2 -0- $ 3,000.0 -0-0- -0-0- 377.0 400.0 -0-0- -0800.0 300.0 -0- 300.0 800.0 -0- -0- -0- -0- 686.2 700.0 -0- -0- -0- -0- 700.0 $ 2,163.2 $ 1,500.0 $ 1,500.0 $ 800.0 $ 300.0 $ 6,263.2 $ 1,386.2 $ $ $ $ -0- $ 1,386.2 -0- -0- $ -0- Year 5 FY 2016 -0- $ Five Year Total 377.0 -0- -0- -0- -0- 377.0 400.0 1,500.0 1,500.0 800.0 300.0 4,500.0 $ 2,163.2 $ 1,500.0 $ 1,500.0 $ 800.0 $ 300.0 $ 6,263.2 C-15 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL SERVICES ($000) Adopted Year 1 FY 2012 Project Name Clean Renewable Energy Bonds II Elevator and Escalator Code Compliance Energy Plant Repairs and Capacity Expansion Fuel System Upgrades Park and Ajo Communications Center Renovation Total Source of Funds Summary Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Clean Renewable Energy Bond Fund Fleet Services Internal Service Fund General Services Internal Service Fund Miscellaneous Federal Grants Total $ 10,644.2 1,696.1 Projected Requirements Year 2 Year 3 Year 4 Year 5 FY 2013 FY 2014 FY 2015 FY 2016 $ -0400.0 $ -0-0- $ -0-0- $ Five Year Total -0-0- $ 10,644.2 2,096.1 5,303.4 -0- -0- -0- -0- 5,303.4 665.0 1,400.0 60.0 4,250.0 -0-0- -0-0- -0-0- 725.0 5,650.0 $ 19,708.7 $ 4,710.0 $ -0- $ -0- $ -0- $ 24,418.7 $ 400.0 $ 4,000.0 $ -0- $ -0- $ -0- $ 4,400.0 6,999.5 10,526.3 400.0 -0- -0-0- -0-0- -0-0- 7,399.5 10,526.3 665.0 60.0 -0- -0- -0- 725.0 38.9 -0- -0- -0- -0- 38.9 1,079.0 250.0 -0- -0- -0- 1,329.0 $ 19,708.7 $ 4,710.0 -0- $ 24,418.7 C-16 $ -0- $ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM HOUSING and COMMUNITY DEVELOPMENT ($000) Adopted Year 1 FY 2012 Project Name Back to Basics Neighborhood Stabilization: Acquisitions II Neighborhood Stabilization: Acquisitions III Total Source of Funds Summary Community Development Block Grant Fund Highway User Revenue Fund Total $ 1,724.0 1,175.3 -0- Year 2 FY 2013 $ -0-0- Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0-0- $ -0-0- Year 5 FY 2016 $ -0- Five Year Total -0-0- $ 1,724.0 1,175.3 -0- 1,857.4 1,157.4 700.0 $ 2,899.3 $ 1,157.4 $ 700.0 $ -0- $ -0- $ 4,756.7 $ 1,949.3 $ 1,157.4 $ 700.0 $ -0- $ -0- $ 3,806.7 950.0 -0- -0- -0- 950.0 $ 2,899.3 $ 1,157.4 $ 700.0 -0- $ 4,756.7 C-17 -0$ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Adopted Year 1 FY 2012 Project Name A Mountain Improvement $ 112.7 Alamo Wash Trail 15.0 Arcadia Park, Phase I 66.6 Arroyo Chico Urban Path: 308.7 Campbell/Parkway Atterbury Wash Sanctuary 920.0 Expansion Ball Field Lighting Upgrade 150.0 Catalina Park Integrated Play Area 260.7 Cherry Avenue Center Expansion, 6.2 Phase I Clements Senior Center 4.0 Recreation Facility El Pueblo Center Expansion, 45.3 Phase I Freedom Park Improvements/ 225.0 29th Street Coalition General Instruments Site 187.6 Improvements Julian Wash Linear Park 906.0 Lincoln Park Area Maintenance 170.8 Compound Lincoln Park Sport Fields 1,190.1 Menlo Park Elementary Soccer 400.1 Improvements Menlo Park Improvements 142.6 Northside Recreation Center 158.2 Ormsby Park Expansion Plan 50.0 Pima County Bond Project 1,250.0 Capacity Purple Heart Park Expansion 130.4 Reid Park Zoo Africa Expansion6,367.7 Elephant Exhibit Reuse of Landfill Areas 107.0 South Central Community Park, 373.3 Phase I Southeast Community Park -0- Year 2 FY 2013 $ -0-067.8 -0- Projected Requirements Year 3 Year 4 Year 5 FY 2014 FY 2015 FY 2016 $ -0-0-0-0- $ -0-0-0-0- $ -0-0-0-0- Five Year Total $ 112.7 15.0 134.4 308.7 -0- -0- -0- -0- 920.0 -0-0-0- -0-0-0- -0-0-0- -0-0-0- 150.0 260.7 6.2 -0- -0- -0- -0- 4.0 -0- -0- -0- -0- 45.3 275.0 -0- -0- -0- 500.0 -0- -0- -0- -0- 187.6 -0448.4 -0-0- -0-0- -0-0- 906.0 619.2 -0-0- -0-0- -0-0- -0-0- 1,190.1 400.1 -0856.5 -01,500.0 -04,280.5 -01,500.0 -0-0-01,500.0 -0-0-01,500.0 142.6 5,295.2 50.0 7,250.0 -0-0- -0-0- -0-0- -0-0- 130.4 6,367.7 -0248.4 -0-0- -0-0- -0-0- 107.0 621.7 4,193.8 1,628.3 20.2 -0- 5,842.3 C-18 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKS and RECREATION ($000) Project Name (Continued) Toumey Park Valencia and Alvernon Community Park, Phase I Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition, Phase I Verdugo Park (Barrio Kroeger Lane) Wakefield/St. John's Skate Facility Total Source of Funds Summary 2000 General Obligation Bond Funds Capital Agreement Fund Capital Agreement Fund: Pima County Bonds Capital Improvement Fund Civic Contributions Fund Future Bond Issuances General Fund: Restricted Revenues Impact Fee Fund: Central Benefit District Impact Fee Fund: East Benefit District Impact Fee Fund: Southeast Benefit District Impact Fee Fund: Southlands Benefit District Impact Fee Fund: West Benefit District Total Adopted Year 1 FY 2012 Year 2 FY 2013 $ $ 160.0 -0- 40.0 50.0 Projected Requirements Year 3 Year 4 Year 5 FY 2014 FY 2015 FY 2016 $ -050.0 $ -050.0 $ -072.0 Five Year Total $ 200.0 222.0 56.6 -0- -0300.0 -0564.4 -0-0- -0-0- 56.6 864.4 87.0 -0- -0- -0- -0- 87.0 300.0 200.0 -0- -0- -0- 500.0 $ 14,151.6 $ 8,179.9 $ 8,023.2 $ 1,570.2 $ 1,572.0 $ 33,496.9 $ $ $ $ $ $ 554.1 -0- -0- -0- -0- 554.1 900.0 6,111.8 -07,065.3 -07,408.8 -01,520.2 -01,500.0 900.0 23,606.1 3,348.0 2,325.0 -0112.7 -0-0448.4 -0- -0-0-0-0- -0-0-0-0- -0-0-0-0- 3,348.0 2,325.0 448.4 112.7 50.0 -0- -0- -0- -0- 50.0 439.9 316.2 -0- -0- -0- 756.1 202.1 -0- -0- -0- -0- 202.1 56.6 350.0 614.4 50.0 72.0 1,143.0 51.4 -0- -0- -0- -0- 51.4 $ 14,151.6 $ 8,179.9 $ 8,023.2 $ 1,570.2 $ 1,572.0 $ 33,496.9 C-19 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM PARKWISE ($000) Project Name Plaza Centro Parking Garage Total Source of Funds Summary Capital Improvement Fund Total Adopted Year 1 FY 2012 Year 2 FY 2013 $ 975.0 $ -0- $ -0- $ -0- $ -0- $ 975.0 $ 975.0 $ -0- $ -0- $ -0- $ -0- $ 975.0 $ 975.0 $ -0- $ -0- $ -0- $ -0- $ 975.0 $ 975.0 $ -0- $ -0- $ -0- $ -0- $ 975.0 C-20 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 5 FY 2016 Five Year Total FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Project Name 22nd Street: I-10 to Tucson Boulevard ADA Transit Enhancements Administration Building Upgrades Alamo Wash Drainage Improvements Avondale Neighborhood Lighting Barraza-Aviation Downtown Links, Phase I Barraza-Aviation Parkway: 4th Avenue Barrio Centro Neighborhood Lighting Barrio San Antonio Neighborhood Improvements Broadway and Old Spanish Trail Pelican Crossing Broadway Boulevard: Euclid to Country Club Bus Pullouts: RTA Packages 1 through 6 Bus Storage and Maintenance Facility, Phase III Cambio Grande Street Revitalization Camino Seco: Speedway to Wrightstown Campbell Avenue Revitalization Columbus Corridor Pedestrian Path Communication System Improvements Dunbar Spring Neighborhood Improvements El Paso and Southwestern Greenway Elvira Neighborhood Lighting Adopted Year 1 FY 2012 Year 2 FY 2013 $ 17,195.0 $ 8,132.0 492.7 -01,200.0 151.3 -0-0- 265.6 16,000.0 Year 5 FY 2016 Five Year Total $ 24,000.0 $ 19,000.0 $ 79,402.0 151.3 517.5 -0- 151.3 -0-0- 151.3 -0-0- 1,097.9 517.5 1,200.0 -011,445.0 -010,680.0 -03,210.0 -0180.0 265.6 41,515.0 70.0 -0- -0- -0- -0- 70.0 439.0 -0- -0- -0- -0- 439.0 50.0 -0- -0- -0- -0- 50.0 270.0 -0- -0- -0- -0- 270.0 2,298.0 3,498.0 10,000.0 12,000.0 7,500.0 35,296.0 200.0 -0- -0- -0- -0- 200.0 8,000.0 3,068.4 -0- -0- -0- 11,068.4 200.0 -0- -0- -0- -0- 200.0 631.1 2,500.0 -0- -0- -0- 3,131.1 684.0 195.0 -0-0- -0-0- -0-0- -0-0- 684.0 195.0 663.0 67.0 -0- -0- -0- 730.0 240.0 -0- -0- -0- -0- 240.0 858.0 225.6 -0- -0- -0- 1,083.6 228.2 -0- -0- -0- -0- 228.2 C-21 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ 11,075.0 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Project Name (Continued) Expansion Buses for Sun Tran Expansion Vans for Sun Van Five Points Pedestrian Improvements Five Points Transportation Enhancement Ft. Lowell Road: Oracle to Country Club Glenn Street Transportation Enhancement Golf Links and Kolb Intersection Design Grant Road Corridor Improvements Harrison and Irvington Signalization Houghton Road: Bridge Replacement Houghton Road: I-10 to Valencia Houghton Road: Old Spanish Trail to Tanque Verde Houghton Road: Old Spanish Trail to Valencia Intermodal Center Projects Intersection Improvements Irvington and I-19 East Interchange Kolb Road Connection to Sabino Canyon La Paloma Academy Pedestrian Traffic Signal Liberty Avenue Bicycle Boulevard Local Match Budget Capacity Miscellaneous Developer-Funded Improvements Miscellaneous Drainage Improvements Adopted Year 1 FY 2012 Year 2 FY 2013 Year 5 FY 2016 Five Year Total $ 7,225.0 -0275.0 $ 10,625.0 186.0 -0- $ 6,800.0 186.0 -0- -0186.0 -0- $ 1,720.0 186.0 -0- $ 26,370.0 744.0 275.0 675.0 175.0 175.0 -0- -0- 1,025.0 700.0 -0- -0- -0- -0- 700.0 594.0 -0- -0- -0- -0- 594.0 3,500.0 -0- -0- -0- -0- 3,500.0 12,443.0 20,898.0 13,148.0 17,967.0 10,800.0 75,256.0 -0- -0- -0- 150.0 150.0 0.0 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ 179.0 3,243.4 -0- -0- 5,000.0 8,422.4 120.0 4,004.0 120.0 4,500.0 60.0 350.0 -0-0- -020,706.8 300.0 29,560.8 17,750.0 18,550.0 2,500.0 -0- -0- 38,800.0 -0292.9 543.6 2,129.6 -0-0- -0-0-0- -0-0-0- -0-0-0- 2,129.6 292.9 543.6 5,500.0 1,915.0 0.0 11,750.0 350.0 19,515.0 203.0 -0- -0- -0- -0- 203.0 790.0 -0- -0- -0- -0- 790.0 340.0 549.0 340.0 549.0 340.0 549.0 340.0 549.0 340.0 549.0 1,700.0 2,745.0 112.0 -0- -0- -0- -0- 112.0 C-22 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Project Name (Continued) Modern Streetcar: Cushing Street Bridge Modern Streetcar: Infrastructure and Vehicles Northwest Neighborhood Improvements Old Pueblo Trolley Museum Enhancements Park Avenue Transportation Enhancement Park-and-Ride Lot: Houghton Pedestrian Signal Improvements: RTA Funded Pima Street Pedestrian Pathway Enhancements Regional Seamless Fare System Regional Traffic Operations Regional Transportation Data Network Replacement Buses for Sun Tran Replacement Vans for Sun Van Rita Road Enhancements Road Resurfacing, Restoration, and Rehabilitation Ronstadt Transit Center Silverbell: Ina to Grant Road Speedway and Sixth Avenue Signal Upgrades Speedway Boulevard at Union Pacific Underpass Speedway: Camino Seco to Houghton Starr Pass and Mission Intersection Improvements Stone Ave: Drachman and Speedway Improvements Third Street and University Bicycle Boulevard Adopted Year 1 FY 2012 Year 2 FY 2013 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ 9,923.3 $ 3,600.0 57,327.2 34,000.0 21,148.6 15.0 -0- 100.0 Year 5 FY 2016 Five Year Total -0- $ 13,523.3 -0- -0- 112,475.8 -0- -0- -0- 15.0 499.1 -0- -0- -0- 599.1 50.0 70.0 -0- -0- -0- 120.0 1,448.5 1,487.5 -0200.0 -0-0- -0-0- -0-0- 1,448.5 1,687.5 60.0 475.0 -0- -0- -0- 535.0 3,131.6 2,916.9 2,463.8 -0-067.2 -0-0-0- -0-0-0- -0-0-0- 3,131.6 2,916.9 2,531.0 12,175.2 1,767.0 800.0 260.0 12,534.1 3,906.0 1,000.0 3,975.0 -03,348.1 -0-0- 19,800.0 2,604.0 -0-0- -0-0-0-0- 44,509.3 11,625.1 1,800.0 4,235.0 1,097.0 3,336.0 180.0 1,600.0 4,333.0 -0- -01,664.0 -0- -08,000.0 -0- -011,800.0 -0- 2,697.0 29,133.0 180.0 1,050.0 1,050.0 7,515.0 -0- -0- 9,615.0 12,649.8 -0- -0- -0- -0- 12,649.8 150.0 -0- -0- -0- -0- 150.0 2,893.0 732.0 375.0 -0- -0- 4,000.0 75.0 -0- -0- -0- -0- 75.0 C-23 $ -0- $ -0- $ FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2012 Project Name (Continued) Toumey Park Improvements Traffic Signal and Control Equipment, Phase I Transit Bus Restoration Transit Centers Improvements Tucson Blvd Multi-use Path Tyndall Avenue Enhancements Union Pacific Railroad: Nogales Branch Safety Total Source of Funds Summary 2000 General Obligation Bond Funds 2000 General Obligation Bond Funds: Interest Capital Agreement Fund: PAG Capital Agreement Fund: Pima County Bonds Economic Stimulus Fund Federal Highway Administration Grants Highway User Revenue Fund Highway User Revenue Fund: Contributions Highway User Revenue Fund: In-Lieu Fees Mass Transit Fund: Federal Grants Mass Transit Fund: General Fund Transfer Mass Transit Fund: Restricted Revenues Regional Transportation Authority Fund Road and Park Impact Fee Fund: Central District $ 250.0 251.0 Year 2 FY 2013 $ 98.0 -0- Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0-0- $ -0-0- Five Year Total Year 5 FY 2016 $ -0-0- $ 348.0 251.0 47.4 315.0 464.8 300.0 100.0 -0-0-0500.0 -0- -0-0-0-0-0- -0-0-0-0-0- -0-0-0-0-0- 47.4 315.0 464.8 800.0 100.0 $223,210.1 $160,957.7 $ 90,582.5 $ 100,557.3 $ 78,283.1 $653,590.7 $ 1,600.0 $ $ $ $ -0- $ 1,600.0 -0- -0- -0- 112.0 -0- -0- -0- -0- 112.0 5,592.5 5,697.8 957.0 3,838.0 375.0 -0- 5,000.0 -0- 3,350.0 -0- 15,274.5 9,535.8 3,004.9 8,388.0 500.0 11,634.7 -07,640.0 -011,750.0 -06,000.0 3,504.9 45,412.7 808.0 200.0 3,495.0 200.0 340.0 200.0 340.0 200.0 340.0 200.0 5,323.0 1,000.0 1,952.0 349.0 349.0 349.0 349.0 3,348.0 72,196.0 43,318.6 10,468.3 18,870.7 1,703.0 146,556.6 784.7 1,801.1 703.0 2,156.0 30.3 5,475.1 723.8 -0- -0- -0- -0- 723.8 116,515.8 94,864.3 70,507.2 58,891.6 66,310.8 407,089.7 1,091.0 -0- -0- -0- -0- 1,091.0 C-24 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TRANSPORTATION ($000) Adopted Year 1 FY 2012 Source of Funds Summary (Continued) Road and Park Impact Fee Fund: Central Pending Road and Park Impact Fee Fund: East District Road and Park Impact Fee Fund: Southeast District Road and Park Impact Fee Fund: West District Total $ -0- Year 2 FY 2013 $ -0- Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0- $ 3,000.0 Year 5 FY 2016 $ Five Year Total -0- $ 3,000.0 3,000.0 -0- -0- -0- -0- 3,000.0 1,000.0 -0- -0- -0- -0- 1,000.0 543.6 -0- -0- -0- -0- 543.6 $223,210.1 $160,957.7 $ 90,582.5 $ 100,557.3 $ 78,283.1 $653,590.7 C-25 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON CONVENTION CENTER ($000) Project Name Tucson Convention Center Bleachers Total Source of Funds Summary Capital Improvement Fund Total Adopted Year 1 FY 2012 Year 2 FY 2013 $ 1,100.0 $ -0- $ -0- $ -0- $ -0- $ 1,100.0 $ 1,100.0 $ -0- $ -0- $ -0- $ -0- $ 1,100.0 $ 1,100.0 $ -0- $ -0- $ -0- $ -0- $ 1,100.0 $ 1,100.0 $ -0- $ -0- $ -0- $ -0- $ 1,100.0 C-26 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 5 FY 2016 Five Year Total FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON FIRE ($000) Project Name Fire Facility Improvements Phase II Total Source of Funds Summary 2000 General Obligation Bond Funds: Interest Total Adopted Year 1 FY 2012 Year 2 FY 2013 $ 200.0 $ -0- $ -0- $ -0- $ -0- $ 200.0 $ 200.0 $ -0- $ -0- $ -0- $ -0- $ 200.0 $ 200.0 $ -0- $ -0- $ -0- $ -0- $ 200.0 $ 200.0 $ -0- $ -0- $ -0- $ -0- $ 200.0 C-27 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 5 FY 2016 Five Year Total FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON POLICE ($000) Adopted Year 1 FY 2012 Year 2 FY 2013 Projected Requirements Year 3 Year 4 Year 5 FY 2014 FY 2015 FY 2016 Five Year Total Project Name Crime Lab $ 13,288.0 $ -0- $ -0- $ -0- $ -0- $ 13,288.0 Total $ 13,288.0 $ -0- $ -0- $ -0- $ -0- $ 13,288.0 $ 13,288.0 $ -0- $ -0- $ -0- $ -0- $ 13,288.0 $ 13,288.0 $ -0- $ -0- $ -0- $ -0- $ 13,288.0 Source of Funds Summary Capital Improvement Fund Total C-28 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2012 Project Name Advanced Metering $ -0Infrastructure Advanced Oxidation Process 5,591.0 Treatment Arc Flash Service Upgrades 500.0 Avra Valley D-Zone Pressure -0Regulating Valves Avra Valley Transmission Main -0Augmentation, Phase I Capitalized Expense 6,500.0 Cathodic Protection for 600.0 Critical Pipelines CAVSARP Well Pump 600.0 Improvements CAVSARP/SAVSARP 6,774.0 Interconnect Phase I Chlorine System Improvements 50.0 Control Panel Replacements: 120.0 Potable Control Panels: Reclaimed System 113.0 Craycroft Addition Subdivision, -0Phase I Debt Funded Capitalized Interest 3,100.0 Developer-Financed Reclaimed 20.0 Systems Disinfection Equipment Upgrades 110.0 Dove Mountain 30-inch 60.0 Reclaimed Main Drill Production Wells 250.0 Eastside Maintenance Facility 3,000.0 Effluent Master Plan 800.0 Electrical Upgrades at Reclaimed 175.0 Plant Emergency Main Replacement 200.0 Equip Reclaimed Well EW-009 -0EW-009A Reclaimed Extraction -0Well Drilling Year 2 FY 2013 $ 394.0 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ -0- $ -0- Five Year Total Year 5 FY 2016 $ -0- $ 394.0 1,047.0 -0- -0- -0- 6,638.0 500.0 -0- 510.0 -0- 520.0 -0- 530.0 159.0 2,560.0 159.0 -0- -0- -0- 212.0 212.0 6,500.0 600.0 6,630.0 612.0 6,760.0 624.0 6,890.0 636.0 33,280.0 3,072.0 600.0 612.0 624.0 636.0 3,072.0 -0- -0- -0- -0- 6,774.0 50.0 120.0 51.0 122.0 52.0 104.0 53.0 106.0 256.0 572.0 150.0 -0- 255.0 51.0 260.0 1,019.0 265.0 -0- 1,043.0 1,070.0 2,655.0 20.0 2,335.0 61.0 2,063.0 62.0 2,653.0 64.0 12,806.0 227.0 50.0 1,925.0 122.0 -0- 125.0 -0- 127.0 -0- 534.0 1,985.0 250.0 -0-0-0- 1,887.0 -0-0-0- 1,040.0 -0-0-0- 1,060.0 -0-0-0- 4,487.0 3,000.0 800.0 175.0 200.0 50.0 240.0 204.0 459.0 -0- 208.0 -0-0- 212.0 -0-0- 1,024.0 509.0 240.0 C-29 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2012 Project Name Extensions for New Services Facility Safety and Security Filtration Modifications at Reclaimed Plant Fire Services Fred Enke MOV Relocation Hayden-Udall Prime Reservoir and Booster Upgrade I-1 Well and Booster Modifications Laboratory Information Management System Line Replacement - 3/4" Maryvale Manor Subdivision, Phase I Maryvale Manor Subdivision, Phase II Meter Upgrade and Replacement Program Miscellaneous Land and Right-of-Way Acquisitions Monitor Wells New Metered Services New Well Equipping Northgate Subdivision, Phase I Northgate Subdivision, Phase II On-Call Valve Replacement Program Payments to Developers for Oversized Systems Pipeline Protection: Acoustic Monitoring Pressure Tank Replacement Production Well Sites Pumping Facility Modifications Reclaimed Booster Expansion $ 10.0 1,000.0 -0- Year 2 FY 2013 $ 10.0 1,000.0 -0- Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ 10.0 1,020.0 255.0 $ 10.0 1,040.0 1,274.0 Five Year Total Year 5 FY 2016 $ 11.0 1,060.0 -0- $ 51.0 5,120.0 1,529.0 2,000.0 59.0 -0- 2,000.0 -0-0- 1,789.0 -0-0- 2,080.0 -0-0- 2,120.0 -0265.0 9,989.0 59.0 265.0 199.0 -0- -0- -0- -0- 199.0 100.0 100.0 102.0 -0- -0- 302.0 300.0 -0- 300.0 50.0 306.0 877.0 312.0 -0- 318.0 -0- 1,536.0 927.0 -0- -0- 51.0 1,227.0 -0- 1,278.0 1,128.0 1,500.0 1,275.0 1,040.0 1,060.0 6,003.0 10.0 10.0 10.0 10.0 11.0 51.0 -050.0 3,350.0 50.0 -0400.0 309.0 50.0 2,800.0 1,005.0 50.0 400.0 -051.0 3,060.0 -01,214.0 408.0 -052.0 967.0 -0-0416.0 -053.0 986.0 -0-0424.0 309.0 256.0 11,163.0 1,055.0 1,264.0 2,048.0 100.0 100.0 102.0 104.0 106.0 512.0 200.0 200.0 204.0 208.0 212.0 1,024.0 250.0 50.0 310.0 -0- 250.0 75.0 310.0 -0- 459.0 77.0 316.0 -0- 468.0 78.0 322.0 -0- 477.0 80.0 329.0 265.0 1,904.0 360.0 1,587.0 265.0 C-30 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2012 Project Name Reclaimed Emergency Main Enhancements Reclaimed Extraction Well Drilling Reclaimed Pumping Facility Modifications Reclaimed Reservoir and Tank Rehabilitation Reclaimed Storage and Recovery Regional Reclaimed Facility: Effluent Pumping Regional Reclaimed Facility: Ina Road Booster Regional Reclaimed Facility: Ina Road Pumping Rehabilitation of Critical Transmission Mains Reservoir and Tank Rehabilitation Responsive Meter Replacement Review Developer-Financed Potable Projects Rincon Ranch Operational Improvements Road Improvement Main Replacements Routine Main Replacements Sahuarita Supply Line Slipliner Santa Cruz Wellfield Chemical Feed/Monitoring Facilty Santa Rita Ranch/Houghton Road 12" Main SAVSARP Booster Station Upgrade SAVSARP Collector Lines, Phase II SAVSARP Collector Pipelines, Phase I $ 60.0 Year 2 FY 2013 $ 100.0 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 $ 102.0 $ 104.0 Five Year Total Year 5 FY 2016 $ 106.0 $ 472.0 -0- -0- -0- -0- 297.0 297.0 50.0 50.0 51.0 52.0 53.0 256.0 100.0 300.0 510.0 312.0 424.0 1,646.0 500.0 500.0 6,510.0 500.0 -01,020.0 -0-0- -0-0- 7,010.0 2,020.0 -0- -0- -0- -0- 1,060.0 1,060.0 400.0 100.0 -0- -0- -0- 500.0 320.0 320.0 326.0 333.0 339.0 1,638.0 2,110.0 500.0 950.0 2,310.0 500.0 950.0 2,199.0 510.0 969.0 2,496.0 520.0 988.0 2,438.0 530.0 1,007.0 11,553.0 2,560.0 4,864.0 285.0 250.0 -0- -0- -0- 535.0 9,825.0 6,646.0 8,594.0 5,733.0 5,297.0 36,095.0 500.0 -050.0 300.0 -0-0- 306.0 250.0 -0- 260.0 6,240.0 -0- 265.0 -0-0- 1,631.0 6,490.0 50.0 270.0 -0- -0- -0- -0- 270.0 -0- -0- -0- -0- 212.0 212.0 70.0 2,900.0 -0- -0- -0- 2,970.0 4,000.0 -0- -0- -0- -0- 4,000.0 C-31 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM TUCSON WATER ($000) Adopted Year 1 FY 2012 Project Name SCADA Potable Upgrades $ 730.0 SCADA Reclaimed 224.0 Source Meter Replacement 150.0 South Avra Valley Recovered -0Transmission Main Southeast Houghton Area -0Recharge Project (SHARP) Southern Avra Valley Reservoir 9,180.0 and Booster Station Sweetwater Recharge Facility 300.0 Pipeline, Phase II System Enhancements: Reclaimed 115.0 Upgrade Corrosion Test Stations 50.0 Water Services 1,510.0 Water System Acquisitions 60.0 Wellfield Upgrades 1,000.0 Total Source of Funds Summary 2005 WIFA Bonds: Series H 2005 WIFA Bonds: Series I 2010 Water Revenue System Obligation Fund 2011 Water Revenue System Obligation Fund Future Water Revenue Bonds Tucson Water Revenue and Operations Fund Total Year 2 FY 2013 Projected Requirements Year 3 Year 4 FY 2014 FY 2015 Year 5 FY 2016 Five Year Total $ 5,283.0 699.0 150.0 110.0 $ 7,342.0 1,060.0 153.0 1,362.0 $ 2,730.0 266.0 156.0 738.0 $ 2,693.0 258.0 159.0 20,575.0 $ 18,778.0 2,507.0 768.0 22,785.0 3,820.0 -0- -0- -0- 3,820.0 -0- -0- -0- -0- 9,180.0 -0- -0- -0- -0- 300.0 100.0 50.0 1,510.0 60.0 1,000.0 102.0 51.0 1,540.0 61.0 1,020.0 104.0 52.0 1,570.0 62.0 1,040.0 106.0 53.0 1,601.0 -01,060.0 527.0 256.0 7,731.0 243.0 5,120.0 $ 71,938.0 $ 60,388.0 $ 53,025.0 $ 46,825.0 $ 59,913.0 $ 292,089.0 $ 15,954.0 3,000.0 11,234.0 $ $ $ $ -0-0-0- $ 15,954.0 5,100.0 11,234.0 -02,100.0 -0- -0-0-0- -0-0-0- 26,855.0 -0- -0- -0- -0- 26,855.0 -014,895.0 43,046.0 15,242.0 39,467.0 13,558.0 26,419.0 20,406.0 32,647.0 27,266.0 141,579.0 91,367.0 $ 71,938.0 $ 60,388.0 $ 53,025.0 $ 46,825.0 $ 59,913.0 $ 292,089.0 C-32 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM NON-DEPARTMENTAL ($000) Project Name Technology Improvements Total Source of Funds Summary Capital Improvement Fund Total Adopted Year 1 FY 2012 Year 2 FY 2013 $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 $ 2,500.0 $ 1,250.0 $ -0- $ -0- $ -0- $ 3,750.0 C-33 Projected Requirements Year 3 Year 4 Year 5 FY 2014 FY 2015 FY 2016 Five Year Total IMPACT FEE PROJECTS PLAN The 2007 impact fee ordinances adopted by Mayor and Council require an Impact Fee Projects Plan (IFPP) that lists the projects that are eligible for the use of impact fees. As required, the city’s IFPP was established following a public hearing in March 2007. The ordinance further requires that the IFPP be included in the city’s capital improvement program (CIP) and reviewed annually. This section of the CIP is presented to comply with that requirement. Available Revenue for Projects It is the city’s budgeting practice to budget in Year 1 of the CIP only the impact fee revenue collected through December of the previous fiscal year, and only for those projects with potential funding in the following years to complete construction. Potential funding in the following years may come from impact fees, grants, bonds, or other revenues that are reasonably assured to be available. Eligible Projects In March 2007, following a public hearing, the Mayor and Council approved the arterial roadway and regional park projects listed on the following pages. These project listings are the ordinance-required Impact Fee Projects Plan. Projects programmed in this CIP are noted. In August 2007, Mayor and Council adopted the ordinance for impact fees for Tucson Fire, Tucson Police, and Public Facilities. The collection of impact fees for residential development started on January 16, 2008. Collection of impact fees for non-residential development started on January 16, 2009. Capacity for these revenues are not yet included in this approved CIP or the IFPP. A public hearing for the eligible projects must be held prior to their inclusion in the IFPP. The IFPP does not include projects funded with Tucson Water’s impact fee because they are governed by separate ordinances. C-34 IMPACT FEE PROJECTS PLAN New and Deleted Projects in the FY 2012-2016 CIP ($000) The impact fee ordinance requires that the IFPP be included in the city's CIP and be reviewed annually. The projects currently in the IFPP were established by public hearing in March 2007. The following table list one project in this adopted CIP for addition to the IFPP. The approval for this revision to the IFPP was part of the FY 2012 budget adoption public hearing. However, programming and spending against the allocation is contingent upon the availability of impact fee revenue. Project Allocation Project allocations to be deleted Southeast District - Houghton: Golf Links to I:10 Deleted Allocations Total Project allocations to be added Southeast District - Houghton: Valencia to Old Spanish Trail Added Allocations Total 1 $ 1,000.0 $ 1,000.0 Year to be 1 programmed $ 1,000.0 $ 1,000.0 FY 2012 As noted above, programming and spending is dependent upon the availability of impact fee revenue. C-35 ROADS IMPACT FEE PROJECTS PLAN Projected Allocations ($000s) District/Project West: Goret/Silverbell Anklam: Player’s Club to Greasewood Irvington and Campbell Intersection Irvington and Park Intersection Ajo and Park Intersection Irvington and 12th Intersection El Camino del Cerro Reconstruction Speedway: Silverbell to Greasewood Irvington and I-19 East Interchange Drexel: I-19 to Midvale (design) 800.0 500.0 800.0 1,600.0 775.0 1,600.0 2,500.0 2,500.0 1,500.0 800.0 13,375.0 East: Camino Seco: Speedway to Wrightstown Speedway: Camino Seco to Houghton Tanque Verde/Dos Hombres Speedway and Swan Intersection Pantano: Golf Links to Research Park Broadway and Wilmot Intersection (design) Grant and Wilmot Intersection Ft. Lowell: Alvernon to Swan (design) Harrison/Wrightstown Curve Central: Broadway: Euclid to Country Club 22nd Street: I-10 to Tucson Boulevard Ft. Lowell and Campbell Intersection Grant Road Corridor Southeast: Mary Ann Cleveland Way Golf Links and Kolb Intersection Harrison Bridget at Pantano Wash Irvington: Kolb to Houghton Valencia: Kolb to Houghton Houghton: Valencia to Old Spanish Trail Total Status 700.0 600.0 800.0 Completed Completed Completed 2,500.0 Completed 1,500.0 Programmed 6,100.0 1,196.7 3,000.0 250.0 1,500.0 2,000.0 1,100.0 800.0 1,100.0 500.0 11,446.7 1,196.7 3,000.0 250.0 Programmed Programmed Completed 500.0 4,946.7 Completed 3,000.0 3,000.0 150.0 6,000.0 12,150.0 3,000.0 3,000.0 Programmed Programmed 6,000.0 12,000.0 Programmed 3,500.0 500.1 Completed Programmed 1,000.0 5,000.5 Programmed 3,500.0 2,000.0 2,000.0 13,000.0 1,000.0 1,000.0 22,500.0 Southlands: Wilmot Extension Budgeted Allocations ($000s) 6,000.0 65,471.7 C-36 28,046.8 PARKS IMPACT FEE PROJECTS PLAN Projected Allocations ($000s) District/Project West: Christopher Columbus Park Expansion Cherry Avenue Center Expansion Desert Vista School Park Expansion El Pueblo Center Expansion Juhan Park Expansion Rodeo Grounds Sports Field (design) Sentinel Peak Park Sunnyside School District Partnerships 550.0 1,000.0 500.0 1,300.0 646.5 200.0 200.0 378.0 4,774.5 East: Arcadia Park Jesse Owens Park Expansion Pantano River Park Expansion South Central Community Park Udall Park Expansion 631.6 300.0 300.0 1,000.0 2,078.0 4,309.6 Central: Arroyo Chico Urban Pathway Jacobs Park and Center Expansion Mansfield Park and Center Expansion Northside Community Park Ormsby Park Expansion Quincie Douglas and Silverlake Park Expansion Reid Park and Centers Expansions Silverlake Park Soccer Field Lighting Sonoran Desert Natural Resources Park Southeast: Clements Senior Center Completion Lincoln Park Expansion Purple Heart Park Expansion Southeast Regional Park Expansion South Central Community Park Southlands: Southlands Master Plan Valencia and Alvernon Community Park Valencia Corridor Facilities Plan Valencia Corridor Land Acquisition Total 558.5 200.0 150.0 350.0 100.0 150.0 384.5 100.0 100.0 2,093.0 Budgeted Allocations ($000s) Status 550.0 226.2 Completed Programmed 200.0 646.5 Programmed Completed 1,622.7 631.6 Programmed 643.9 Programmed 1,275.5 389.8 Completed 100.0 Programmed 384.5 100.0 Completed Completed 974.3 2,500.0 1,056.0 840.0 3,000.0 1,000.0 8,396.0 196.7 840.0 Completed Programmed 1.6 1,038.3 Programmed 250.0 300.0 250.0 1,289.0 2,089.0 21,662.1 300.0 250.0 866.5 1,416.5 6,327.3 Programmed Programmed Programmed C-37 UNMET CAPITAL NEEDS ESTIMATED COST NEIGHBORHOOD SERVICES Environmental Services Silverbell Jail Annex Landfill Remediation Tumamoc Landfill Closure Silverbell Landfill Closure Project Former Ore Mill Site Wilmot Training Academy Subtotal Housing and Community Development Land/Property Acquisitions to increase supply of Quality Affordable Housing for Families and Seniors Maintenance and Modernization for City-Owned Housing Funding for Human Service Programs Rehabilitation and Repair Program Matching Funds Historic Assessment and Stabilization Program Clean City Initiative to Improve the Visual Appearance of the Community Public Housing Security Historic Blight Removal Program Permits Plus Information Technology Upgrade Historic Sign Program Subtotal Transportation - Drainage Tucson Stormwater Management System Program Urban Neighborhood Drainage Improvements Bridge Replacement Program Box Culvert Replacement Program Miscellaneous Drainage Improvements Tucson Arroyo Drainage: Campbell to Country Club Subtotal C-38 $ 4,000,000 3,000,000 3,000,000 1,000,000 500,000 $ 11,500,000 $ 10,000,000 4,430,000 1,500,000 1,250,000 750,000 670,000 350,000 250,000 250,000 200,000 $ 19,650,000 $ 60,000,000 20,000,000 15,000,000 5,000,000 5,000,000 5,000,000 $ 110,000,000 UNMET CAPITAL NEEDS ESTIMATED COST Transportation - Public Transit Sun Tran Replacement Buses Sun Tran Expansion Buses Southeast Bus Maintenance Facility Greyhound Intermodal Center Sun Van Replacement Paratransit Vans Sun Van Expansion Paratransit Vans Ronstadt Transit Center Expansion and Rehab Southside Park and Ride Westside Park and Ride Southeast Park and Ride Roy Laos Transit Center Rehabilitation Tohono Tadai Transit Center Rehabilitation Additional Bus Shelters Integrated Communication System Tanque Verde/Catalina Hwy. Park and Ride Refurbish Existing Bus Shelters Transit Services Building Ground-floor Improvements Speedway and Harrison Park and Ride Improvements Golf Links-Kolb Park and Ride Improvements Downtown Loop Shuttle Replacement Bus Subtotal Transportation - Street Lighting Major Streets Street Lighting Program Neighborhood Street Lighting Program Conversion of Mounted Street Lighting Subtotal Transportation - Traffic Signals Regional Communication Center Downtown Signal and Street Light System Upgrades Transportation Communication System Upgrade 2010 Manual on Uniform Traffic Devices (MUTCD) Compliance Traffic Signal and Control Equipment Upgrades Intelligent Transportation System Improvements Central Traffic Management System Software Upgrade Emergency Pre-emption and Transit Priority System Miscellaneous Traffic Improvements Traffic Signal and Flasher Construction Communication System Traffic Controllers Subtotal C-39 $ 42,000,000 35,000,000 25,000,000 22,000,000 10,000,000 6,500,000 5,000,000 3,000,000 3,000,000 3,000,000 2,000,000 2,000,000 2,000,000 1,390,000 1,000,000 850,000 500,000 300,000 300,000 130,000 $ 164,970,000 $ 10,000,000 2,000,000 1,000,000 $ 13,000,000 $ 25,000,000 10,000,000 10,000,000 5,000,000 5,000,000 2,500,000 2,000,000 1,000,000 1,000,000 1,000,000 500,000 $ 63,000,000 UNMET CAPITAL NEEDS ESTIMATED COST Transportation - Streets Residential Street Rehabilitation and Resurfacing Program Major Street Rehabilitation and Resurfacing Program Railroad Bridge Widening Program Major Intersection Upgrades Program Major Street Sidewalks Program Urban Roadway Upgrades Prince Road: Campbell Avenue to Country Club Road Streets and Traffic Maintenance Division Facility Houghton Road: Tanque Verde to Interstate 10 Silverbell Road: El Camino del Cerro to Grant Road Residential Streets Sidewalks Program Stone Avenue Corridor Improvements Americans with Disabilities Act (ADA) Improvements 22nd St Corridor: Interstate 10 to Tucson Boulevard Broadway Boulevard Corridor Improvements Grant Road Corridor: Silverbell to Swan Road Dirt Streets Paving Program Major Street Landscaping Program Median Irrigation System Upgrades Subtotal Tucson Fire Station Replacement (6) Apparatus Replacement Program Public Safety Academy Station Remodels (6) Americans with Disabilities Act (ADA) Improvements Mobile Data Terminial Replacement Cardiac Monitors Electronic Patient Care Reporting Tablets (EPCR) Subtotal C-40 $ 100,000,000 50,000,000 25,000,000 15,000,000 15,000,000 15,000,000 10,000,000 10,000,000 7,500,000 7,500,000 5,000,000 5,000,000 5,000,000 3,000,000 3,000,000 3,000,000 1,000,000 1,000,000 1,000,000 $ 282,000,000 $ 25,250,000 22,500,000 7,000,000 2,940,000 2,770,000 2,500,000 1,060,000 650,000 $ 64,670,000 UNMET CAPITAL NEEDS ESTIMATED COST Tucson Police Police Headquarters remodel to include HVAC refit Police Communications remodel/expansion Refit/ repurpose of the two vacant buildings adjacent to the Westside Service Center Americans with Disabilities Act (ADA) Improvements Create a vehicle impound lot adjacent to the new crime lab Subtotal Neighborhood Services Total OPERATIONS and DEVELOPMENT General Services General Service Radio System Americans with Disabilities Act (ADA) Improvements Logging Recorder System Subtotal Parks and Recreation Americans with Disabilities Act (ADA) Improvements Long Term Electrical/Lighting System Upgrades/Replacement Park Safety Improvements: Playground Replacements at Various Parks Pool Bromine/Ozone Conversions at Various Pools (10) Clements Senior Center Southeast Community Park Urgent Short Term Electrical/Lighting System Upgrades Comfort Station Replacements/Upgrades Irrigation System Replacements/Upgrades Parking Lot Repairs at Various Parks Irrigation System Replacements Lincoln Park Maintenance Building Replace Electrical Cabinets and Install New Wire at Various Parks (12) New Ramadas at Various Park Locations (6) New Backstops at Various Park Locations Amphi Pool Cantilever Repair or Replacement Rodeo Grounds Concession Stand Improvements Subtotal C-41 $ 15,000,000 10,000,000 10,000,000 1,500,000 500,000 $ 37,000,000 $ 765,790,000 $ 2,000,000 1,100,000 1,000,000 $ 4,100,000 $ 16,000,000 6,600,000 5,000,000 3,750,000 3,000,000 2,200,000 1,110,000 1,000,000 1,000,000 1,000,000 750,000 450,000 360,000 300,000 200,000 120,000 50,000 $ 42,890,000 UNMET CAPITAL NEEDS ESTIMATED COST Tucson Convention Center Expansion of Meeting Rooms New Roof for Arena Americans with Disabilities Act (ADA) Improvements $ 33,000,000 2,000,000 2,000,000 Subtotal $ 37,000,000 Operations and Development Total $ 83,990,000 $ 320,000 $ 320,000 SUPPORT SERVICES City Clerk's Office New Election Equipment and Software Subtotal Information Technology Fiber Optic Replacement Americans with Disabilities Act (ADA) Improvements 15,000,000 65,000 Subtotal $ 15,065,000 Support Services Total $ 15,385,000 NON-DEPARTMENTAL General Expense New City Hall $ 75,000,000 Non-Departmental Total $ 75,000,000 Unmet Needs Total $ 940,165,000 C-42 Section D Funding Sources GENERAL FUND The General Fund is the chief operating fund of a state or local government. All of a government’s activities are reported in the General Fund unless there is a compelling reason to report an activity in another fund. Compelling reasons include certain Generally Accepted Accounting Principles requirements, specific legal requirements, or requirements for financial administration. The City of Tucson’s adopted General Fund revenues for Fiscal Year 2012 are $425.8 million, a decrease of $17.3 million or 3.9% from the Fiscal Year 2011 adopted budget of $443.1 million. The Fiscal Year 2011 Adopted Budget included Certificates of Participation (COPs) in the amount of $24.7 million to be issued for deficit mitigation. This amount is not included in Fiscal Year 2012. General Fund Revenues $425.8 million Charges for Services, $41.2 Use of Money and Property, $0.9 Business Privilege Tax, $169.3 Fines and Forfeitures, $15.4 Non-Grant Contributions, $2.4 Primary Property Tax, $12.2 Licenses and Permits, $22.8 Miscellaneous Revenues, $0.8 State Shared Revenues, $102.1 Other Agencies, $2.4 Other Local Taxes, $42.0 Other Funding Sources, $14.3 CITY BUSINESS PRIVILEGE (SALES) TAX The Business Privilege Tax is a major source of revenue to the City and accounts for approximately 40% of the anticipated General Fund revenue. Changes in the availability of this resource greatly impact the ability of the City to provide general government services. As a result of the Great Recession, the City went through an extended period of declining local sales tax revenue. However, the City is now seeing the gradual return of local sales tax growth. The projected rate of growth from estimated Fiscal Year 2011 revenues to Fiscal Year 2012 is 2%, or $3.3 million, which assumes a slight uptick in local sales tax receipts. The Tucson City Charter authorizes a 2% tax on taxable business activity transacted within the city limits. The tax is imposed on 15 separate business activities. The charter exempts food purchased for home consumption, but allows the taxation of food consumed in restaurants or carried out. The charter further provides that as long as the city sales tax is imposed, no ad valorem tax shall be imposed on real or personal property within the city in excess of $1.75 per $100 of assessed valuation. D-1 GENERAL FUND CITY BUSINESS PRIVILEGE TAX (millions) $196.1 $169.7 2008 $166.6 $166.0 2010 2011 Estimated 2009 $169.3 2012 Adopted Fiscal Year PRIMARY PROPERTY TAX The City imposes a primary property tax on real and personal property located within the city limits. Revenues from the primary property tax can be used to pay any expense legally chargeable to the General Fund. The Arizona State Constitution limits the amount of ad valorem taxes levied by a city to an amount not to exceed 2% greater than the maximum allowable levy in the preceding year. This levy limitation permits additional taxes to be levied on new or annexed property which may be taxed at the allowable rate computed for property taxed in the preceding year. Property annexed by November 1 will be taxable in the following year. The city is required, under the Truth in Taxation law, to notify taxpayers of its intention to increase primary property taxes over the previous year’s levy, unless the amount increased is solely attributable to new construction and annexations. The Fiscal Year 2012 revenues reflect the 2% allowable increase. The city also applies a state law that allows an increase to the primary property tax levy by the amount of involuntary torts or claims that were paid in Fiscal Year 2010. The involuntary tort levy amount is $2,492,500, which increases the estimated primary tax rate by $0.0728 per $100 of assessed valuation. The additional revenue from the primary property tax increase will be recognized in the Self-Insurance Internal Service Fund. The estimated primary property tax, including the amount for the tort levy, for Fiscal Year 2012 is $14,707,820 or $2.6 million more than the actual levy of $12,063,167 for Fiscal Year 2011. The tax rate for Fiscal Year 2012 will increase to $0.4297 per $100 of assessed valuation from $0.3289 for Fiscal Year 2011. Primary Tax Rate and Levy FY 2008 Actual Primary Tax Rate $ Primary Tax Levy ¹ Valuation FY 2009 Actual 0.3296 $ $ 10,327,380 $ 3,133,309,748 FY 2010 Actual 0.3231 $ $ 10,915,388 $ 3,378,331,185 FY 2011 Actual 0.3144 $ $ 11,404,150 $ 3,627,276,148 FY 2012 Adopted 0.3289 $ 0.4297 $ 12,063,167 $ 14,707,820 $ 3,667,565,654 $ 3,422,592,245 ¹The primary tax levy for Fiscal Years 2011 and 2012 include the amount for involuntary tort claims of $264,608 and $2,492,500, respectively. D-2 GENERAL FUND PUBLIC UTILITY TAX The Tucson City Charter authorizes a tax on the gross sales by public utilities and telecommunication providers that operate without a franchise to consumers within the city limits. The City changed the tax rate paid from 2% to 4% beginning in Fiscal Year 2010. The tax is paid monthly on gross income with a provision allowing credit against the public utility tax for any franchise fees paid to the City. The public utility tax is in addition to the 2% city sales tax. Under the terms of voter-approved franchises granted to Tucson Electric Power and Southwest Gas for use of public rights-of-way, the city collects 2.25% on gross sales of electricity and 3.0% on natural gas consumed within the city (1.5% is set aside for utility relocation reimbursements). Franchise fee payments received from Tucson Electric Power and Southwest Gas reduces the public utility tax due from them. Monies received from public utility taxes and utility franchise fees can be used to pay any expense legally chargeable to the General Fund. Estimated revenues from public utility taxes for Fiscal Year 2012 total $23.1 million. The forecast assumes a less than 1% growth from Fiscal Year 2011 estimated revenues. PUBLIC UTILITY (millions) $22.7 $23.1 2011 Estimated 2012 Adopted $18.2 $7.0 $6.7 2008 2009 2010 Fiscal Year OTHER LOCAL TAXES Other local taxes that the city imposes include use, transient occupancy, room, occupational, liquor and excise. The use tax applies when goods are purchased from a retailer who does not collect sales tax. The Tucson City Code authorizes a 6% transient occupancy tax on rooms rented for 30 days or less. In addition to the transient occupancy tax, there is a daily hotel/motel surtax of $2.00 per rented room. Estimated revenues from other local taxes not including public utility tax for Fiscal Year 2012 total $18.9 million. The forecast assumes little growth from Fiscal Year 2011 estimated revenues of $18.7 million. D-3 GENERAL FUND STATE SHARED REVENUES Cities and towns in Arizona receive a portion of revenues collected by the State of Arizona. The allocations for these revenues are primarily based on U.S. Census population figures. The three state-shared revenues represent 24% of the General Fund budget. Revenues from these sources can be used for any general government activity. For Fiscal Year 2012, the projected state-shared revenues are $102.1 million, representing an almost 6% decrease from the $108.5 million estimate for Fiscal Year 2011. The declining estimates are mainly due to the decrease of state-shared income taxes and population declines recorded in the 2010 Census which offset the projected revenue increases from state sales and auto lieu taxes. STATE SHARED REVENUES (millions) $77.5 $74.6 $65.6 $48.3 $50.3 $41.6 $23.4 2008 $38.8 $22.1 2009 $20.6 2010 Fiscal Year State Income Tax $43.9 $38.8 State Sales Tax $38.8 $19.4 2011 Estimated $19.4 2012 Adopted Auto Lieu Tax LICENSES and PERMITS Licenses and Permits revenues include revenue from various business licenses and sign and miscellaneous permits. For Fiscal Year 2012, the City has proposed implementation of a $20 alarm fee for each active alarm system in the City limits. The City estimates that there are approximately 50,000 alarm systems, and that this fee would generate $1.0 million each year to recover costs incurred by the Tucson Police Department in responding to false alarms. Other licenses and permits are projected to increase slightly from the estimated Fiscal Year 2011. LICENSES and PERMITS (millions) $23.4 $22.0 $21.8 $21.6 $22.7 2008 2009 2010 2011 Estimated 2012 Adopted Fiscal Year D-4 GENERAL FUND FINES and FORFEITURES This revenue is derived from fines for violations of state statutes and the Tucson City Code, and from forfeitures collected by the Tucson Police Department and the City Attorney. Fines include driving under the influence and other criminal misdemeanors, civil traffic violations, and parking violations. Fines and penalty revenues are accounted for in both the General Fund and the Special Revenue Funds. Forfeitures, which are accounted for in the General Fund, are restricted for specific law enforcement expenses. The Fiscal Year 2012 revenues are projected to be greater than Fiscal Year 2011 estimated revenues by $3.4 million mainly due to the increase in revenues from the Photo Enforcement Program which was expanded from four to eight intersections. Fiscal Year 2012 revenue projections include a full year of revenues from the expansion. Additional revenue increases are due to the City Court implementing a $17 fee for rescheduling or extending time for a defendant to complete Defensive Driving School. The amount projected to be collected from this program is $265,000. The City Prosecutor is also increasing the diversion fee offered to misdemeanor defendants to earn dismissal of charges by successfully completing all program requirements. The cost recovery fee is to cover increased operational costs and is projected to provide an additional $200,000 in revenue. In Fiscal Year 2012, the parking violation revenues will be recorded in the ParkWise Special Revenue Fund. FINES and FORFEITURES (millions) $13.7 2008 $15.4 2009 $14.1 2010 $15.4 $12.1 2011 Estimated 2012 Adopted Fiscal Year CHARGES for SERVICES City departments may charge fees for a certain level of cost recovery. The Planning and Development Services Department charges fees for permits and inspections, project planning and review, and zoning. The Fire Department charges fees for services provided for emergency medical transport and fire inspections. The Parks and Recreation Department has fees for admission to the zoo, recreational programs and classes. Included in the Charges for Services is an administration charge to the Enterprise Funds. This charge covers the cost of General Fund support services provided to the business-type activities of the City. In Fiscal Year 2012, charges for services are projected to decrease approximately $0.5 million from estimated Fiscal Year 2011. The major decrease is with project planning and review fees because there were several significant commercial building projects underway in Fiscal Year 2011 that are not projected to continue in Fiscal Year 2012. The decrease in project planning and review fees is offset by an increase of zoo admission revenues. In Fiscal Year 2012, the Reid Park Zoo will be completing the Expedition Tanzania expansion. The zoo revenue projection includes a fee increase for a total of $214,700. D-5 GENERAL FUND The following graph illustrates the City of Tucson charges for services over five years. CHARGES for SERVICES (millions) $39.6 $38.5 $40.3 $41.7 $41.2 2008 2009 2010 2011 Estimated 2012 Adopted Fiscal Year USE of MONEY and PROPERTY Revenues in this category include earnings from the leasing of City property and interest earnings. The Finance Department invests funds that are available but not needed for immediate disbursement. Funds are invested overnight in a Local Government Investment Pool and a core portfolio of U.S. Government obligations. Interest earnings are anticipated to slightly increase as the City’s cash reserves increase. Rentals and lease revenues have been reduced due to the loss of tenants at several City properties. Tenant rent from El Portal housing has been transferred to the Public Housing (AMP) fund. OTHER AGENCIES Revenues in this category come from Intergovernmental Agreements with other jurisdictions. Beginning in Fiscal Year 2012, the financial arrangements with Pima County for animal care services will change. The County will send to the City any revenues collected on behalf of the City for animal services fees rather than reducing the expenditure charged to the City for the program. The change is projected to increase revenues by $980,000. In addition, the renewal of an agency contract for dispatching services was negotiated at a lesser amount in Fiscal Year 2012 than in Fiscal Year 2011 decreasing revenues by $256,200. NON-GRANT CONTRIBUTIONS Revenues in this category are from miscellaneous contributions. The major source of revenue in this category is from a federal subsidy to investors equal to 35% of the interest payable by the issuer of Qualified Energy Conservation Bonds (QECBs) and Build America Bonds (BABs). The City projects to receive $1.1 million from the subsidy to offset the debt service interest payments. The other major source of revenue in this category is from Arizona’s Counter Narcotics Alliance (CNA) which is a multi-jurisdictional drug task force that consists of 18 participating agencies. CNA reimburses the City for expenditures related to drug enforcement. D-6 GENERAL FUND MISCELLANEOUS REVENUES Revenues in this category include the sale of property, Open Space contributions, recovered expenditures and other miscellaneous funds. The revenues are projected to decrease from Fiscal Year 2011 estimate of $1.0 million to $0.8 million. The decrease is due to the projection of the amount of the property to be sold during Fiscal Year 2012. OTHER FUNDING SOURCES Other Funding Sources is the category in which current financial resources are reported separately from standard operating revenues to avoid distorting revenue trends. For Fiscal Year 2012, the other financial resources are In Lieu of Taxes and refunding proceeds. Municipal-owned utilities are exempt from property taxes. In order to compensate the city for the lost property tax revenues, the City imposed an in lieu of tax on the Tucson Water Utility Fund which is projected to bring $1.6 million into the General Fund for Fiscal Year 2012. Refunding proceeds are those used to repay previously issued debt and related issuance costs. If necessary for deficit mitigation, the city plans to refinance its COPs principal payments due June 30, 2012. The principal payments will be deferred to future years. D-7 GENERAL FUND ACTUAL FY 2010 ADOPTED FY 2011 ESTIMATED FY 2011 Business Privilege Tax $ 166,573,329 $ 159,000,000 $ 166,000,000 $ 169,320,000 Primary Property Tax $ 11,633,044 $ 11,798,560 $ 11,798,560 $ 12,215,330 $ 18,216,381 6,688,928 8,578,730 3,113,320 732,622 -0127,851 4,004 $ 18,400,000 7,000,000 7,900,000 2,900,000 690,000 -045,000 1,030 $ 22,700,000 6,000,000 8,500,000 3,100,000 800,000 200,000 100,000 2,400 $ 23,127,000 6,060,000 8,585,000 3,131,000 750,000 200,000 125,000 3,500 $ 37,461,836 $ 36,936,030 $ 41,402,400 $ 41,981,500 65,593,404 38,800,312 20,618,278 $ 125,011,994 $ 51,556,240 37,300,000 21,112,830 $ 109,969,070 $ 50,306,240 38,800,000 19,400,000 $ 108,506,240 $ 43,899,990 38,800,000 19,400,000 102,099,990 $ $ $ $ FINANCIAL RESOURCES Other Local Taxes Public Utility Tax Use Tax Transient Occupancy Tax Room Tax Liquor Taxes Pawn Broker Second Hand Dealer Occupational Taxes Governmental Property Lease Excise Tax Subtotal State Shared Taxes State Income Tax State Sales Tax Auto Lieu Tax Subtotal Licenses and Permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications Licenses and Franchise Fees Sign Regulation Litter Assessment Fee Temporary Work Zone Traffic Control Miscellaneous Licenses and Permits Subtotal Fines and Forfeitures City Attorney City Court Finance General Government ParkWise Planning and Development Services Transportation Tucson Fire Tucson Police Subtotal $ $ $ $ 12,948,360 5,384,289 1,937,792 -0921,070 387,764 -0181,350 25,400 21,786,025 694,520 2,291,150 5,597 -0427,692 9,030 -09,473 10,710,796 14,148,258 D-8 $ $ $ 13,290,000 5,376,400 2,000,000 -0915,250 295,900 200,000 -012,720 22,090,270 788,620 2,063,610 6,000 -0866,250 3,000 -08,000 13,792,110 17,527,590 $ $ $ 12,890,000 5,376,400 1,900,000 -0915,250 300,000 174,000 -014,020 21,569,670 655,860 1,934,160 5,000 -0450,000 3,000 20 6,000 9,020,420 12,074,460 ADOPTED FY 2012 $ $ $ $ 13,018,900 5,384,000 1,938,000 1,000,000 923,300 316,620 174,000 -015,310 22,770,130 835,000 3,104,520 6,030 20,000 -0-05,250 6,000 11,490,500 15,467,300 GENERAL FUND ACTUAL FY 2010 FINANCIAL RESOURCES Charges for Services Administrative Charge to Enterprise $ Funds City Attorney General Government General Services Housing and Community Development Information Technology Parks and Recreation ParkWise Planning and Development Services Public Defender Transportation Tucson Fire Tucson Police Subtotal $ Use of Money and Property Rentals and Leases Interest Earnings Tenant Rent Subtotal 11,883,750 12,751 93,651 494 119,541 84,620 4,565,093 345,111 6,795,015 64,026 2,136 11,061,926 5,289,369 40,317,483 $ 11,878,730 $ 11,550 52,000 -086,400 123,760 5,286,150 -06,203,850 55,730 -015,674,540 5,854,500 45,227,210 587,384 552,011 809,918 1,949,313 $ $ $ 1,170,974 -0126,218 195,426 40,807 25,283 1,558,708 Non-Grant Contributions General Government $ Housing and Community Development Parks and Recreation Transportation Tucson Police Subtotal $ -06,920 257,841 -0859,464 1,124,225 $ Other Agencies Dispatch Services Pima Animal Care Fees University of Arizona Fire Service Law Enforcement Training State Telecomm 911 Excise Tax Tri-Band Multi-Agency Agreements Subtotal $ ADOPTED FY 2011 $ $ D-9 $ $ $ ESTIMATED FY 2011 $ 11,878,730 $ 12,050 122,600 240 158,200 123,760 5,164,210 161,790 7,246,600 81,960 -012,175,550 4,599,490 41,725,180 131,700 748,360 -0880,060 $ 1,170,970 -0126,220 175,000 59,680 26,000 1,557,870 $ -070,000 350,000 12,000 700,000 1,132,000 $ $ $ $ ADOPTED FY 2012 $ 11,878,730 $ 13,050 123,320 400 93,900 232,800 5,577,320 -06,333,070 54,200 2,850 12,167,550 4,704,000 41,181,190 946,270 396,690 -01,342,960 $ 1,310,090 -0126,220 152,080 63,000 24,000 1,675,390 $ 1,063,950 57,100 356,400 -0856,000 2,333,450 $ $ $ $ 329,350 546,980 -0876,330 1,053,890 980,000 126,220 180,130 40,000 18,010 2,398,250 1,103,810 70,000 356,400 -0833,800 2,364,010 GENERAL FUND ACTUAL FY 2010 FINANCIAL RESOURCES Miscellaneous Revenues Sale of Property Miscellaneous Revenues Open Space Contributions Election Campaign Contributions Recovered Expenditures Subtotal Other Funding Sources In Lieu of Taxes Refunding Proceeds Certificates of Participation Capital Lease Proceeds Transfers from Other Funds Balances/Previous Year Surpluses Subtotal Total General Fund $ $ $ $ ADOPTED FY 2011 168,673 735,022 11,705 -0354,172 1,269,572 $ -013,829,486 -01,800,000 69,988 -015,699,474 $ $ 438,533,261 D-10 $ $ ESTIMATED FY 2011 101,000 495,310 11,800 -0292,510 900,620 $ 1,600,000 9,448,440 24,706,330 -0-0362,500 36,117,270 $ $ 443,136,550 ADOPTED FY 2012 371,460 577,120 7,040 1,020 66,410 1,023,050 $ 1,600,000 9,448,440 -01,257,100 -011,200,000 23,505,540 $ $ 1,600,000 9,462,000 -0-0-03,262,870 14,324,870 $ 432,956,900 $ 425,812,260 $ $ $ 121,010 577,000 12,000 -0103,350 813,360 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of several revenue sources that are restricted to expenditures for specified purposes. Included in this category are the Mass Transit Fund, Highway Revenue User Fund (HURF), ParkWise Fund, and Tucson Convention Center (TCC) Fund. Also included are revenues and expenditures for Federal and State Grants, Development Fees, and Capital Projects. MASS TRANSIT FUND The Mass Transit Fund records the revenues generated and expenditures made in order to run the public transportation program for the City. Revenues include fare box receipts; operating assistance from the Regional Transportation Authority (RTA), Pima County and other local jurisdictions; and other miscellaneous revenues. The Fiscal Year 2012 fare box revenue of $6.1 million is projected to increase $1.3 million from Fiscal Year 2011 due to a fare increase. The Federal Grant revenue is increasing mainly due to the design and construction of a modern, high-capacity streetcar system. The City received a federal Transportation Investment Generating Economic Recovery (TIGER) grant and is projecting to use $39.4 million of this funding in Fiscal Year 2012 for the modern streetcar system. The State of Arizona allocated a portion of the revenues from the Local Transportation Assistance Fund (LTAF) to cities and towns during Fiscal Year 2011 before sweeping the remaining funds to help offset the State’s budget deficit; there are no LTAF revenues projected for Fiscal Year 2012. The General Fund transfer to the Mass Transit Fund is increasing by $2.2 million from $37.3 million estimated in Fiscal Year 2011 to the projected $39.5 million in Fiscal Year 2012. The increase is due to the reduction in revenue from the RTA; lower fare box revenues; and increased costs for health and pension, fuel, and liability insurance. TUCSON CONVENTION CENTER FUND The Tucson Convention Center Fund is used for the operations of the convention center. Revenues include room and space rental, box office fees, parking fees, and other miscellaneous revenues. Projected revenues of $9.5 million for Fiscal Year 2012 are anticipated to increase from the estimated Fiscal Year 2011 revenues of $9.2 million. The Mayor and Council have directed that a specific allocation of funds from the transient occupancy tax be directed to the Tucson Convention Center for the promotion of tourism. HIGHWAY USER REVENUE FUND The HURF revenues are generated from the state-collected gasoline tax. Currently, the gas tax is levied at a rate of $0.18 per gallon and distributed to cities and towns under two formulas. The first formula deposits $0.13 of the $0.18 in a fund from which 30% is allocated to cities and towns. One-half of the monies received under this formula are distributed on the basis of population and the remaining half of the monies are distributed on the basis of “county of origin” of gasoline sales. This portion is then allocated in relation to the population of all incorporated cities and towns in the county. The HURF revenues are restricted solely for street and highway purposes. Eligible activities for HURF revenues include rights-of-way acquisitions, street construction, maintenance and improvements and for debt service on highway and street bonds. HURF revenues are projected to decrease $4.3 million from the Fiscal Year 2011 estimate of $34.9 million to the Fiscal Year 2012 projected $30.6 million. The decrease is attributable to the State of Arizona sweep of $120 million from the highway user revenues before the distribution to cities and towns. The money was given to the Department of Public Safety as part of the State of Arizona’s budget deficit mitigation. The City’s distribution also decreased due to a loss of population from the 2010 Census. The City is also selling right-of-way property for $2.0 million as part of a development agreement in Fiscal Year 2012. In Fiscal Year 2011, the City restructured the Street and Highway bonds but will not in Fiscal Year 2012. The total amount of debt service to be paid in Fiscal Year 2012 will be greater than the projected 3% HURF revenues that are set aside for the repayment of Street and Highway debt obligations. HURF revenues in the amount of $11.4 million will need to be transferred to the debt service fund to cover the debt service obligations. D-11 SPECIAL REVENUE FUNDS The following graph shows the amount of state-shared HURF revenues received and anticipated by the City. It reflects an over 37% reduction since Fiscal Year 2008. HIGHWAY USER REVENUE FUND (HURF) ALLOCATION $48.9 $37.3 Millions $39.7 2008 2009 2010 $34.9 2011 Estimated $30.6 2012 Adopted Fiscal Year PARKWISE FUND The ParkWise Fund is used to account for the operations of the City’s parking garages, parking lots and parking meters. The projected parking revenues of $2.1 million for Fiscal Year 2012 are an anticipated increase of $0.8 million from Fiscal Year 2011 revenues of $1.3 million. The increase is due to the opening of Plaza Centro, a new 400 stall public parking garage downtown. In Fiscal Year 2011, the total fund revenues of $4.1 million include debt refunding proceeds of $0.6 million. The City will not be refunding ParkWise debt obligations in Fiscal Year 2012. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificates of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). Typical projects to be reimbursed by other agencies are street and highway and park improvements. In Fiscal Year 2012, two of the capital projects funded by COPs issued in prior years are the Crime Lab for $13.3 million, and energy plant capacity and improvements for $5.3 million. CIVIC CONTRIBUTION FUND The Civic Contribution Fund accounts for any monetary contributions from individuals or organizations for a specific purpose. Projected contributions for Fiscal Year 2012 include those for the Fire Department, Parks and Recreation Department, and Tucson Convention Center. The Parks and Recreation Department plans on using prior year contributions received from the Reid Park Zoological Society as part of the funding for the construction of the Reid Park Zoo Expedition Tanzania exhibit. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant (CDBG) Fund accounts for funds received from a federal program administered by the U.S. Department of Housing and Urban Development (HUD) which furnishes grant funds to local and state governments to develop viable urban communities by providing decent housing and expanding economic opportunities for low- and moderate-income residents. For Fiscal Year 2012, the projected use of CDBG funding is anticipated to decrease $1.8 million from Fiscal Year 2011 estimate of $13.5 million to $11.7 million. The reduction is due to the ending of a one-time American Recovery and Reinvestment Act (ARRA) grant known as CDBG Recovery. D-12 SPECIAL REVENUE FUNDS DEVELOPMENT FEE FUND The Development Fee Fund accounts for the capital projects which are funded by impact fees. Impact fees are charged to new development as a means of paying for the facilities and infrastructure needed to serve that development. The City of Tucson currently assesses impact fees for water, roads, parks, police, fire, and public facilities. The impact fees for water are accounted for in the Tucson Water Utility Fund. Two of the major projects to be funded with development fees for Fiscal Year 2012 include the design and construction of Speedway from Camino Seco to Houghton for $3.0 million and Houghton Road from Old Spanish Trail to Valencia for $1.0 million. Projects funded by development fees may be found in Section C, Capital Improvement Program. MISCELLANEOUS HOUSING GRANT FUND The Miscellaneous Housing Grant Fund accounts for grants from HUD. One of the grants was a multi-year HOPE VI grant for the execution of the Martin Luther King Revitalization Plan. The grant was used for replacement of 96 public housing units at the former Martin Luther King building and Community and Supportive Services as outlined in the plan. The fund also accounts for the Lead Hazard Control Program that reduces leadbased paint hazards to help meet the goal of eliminating childhood lead poisoning. The fund also includes several grants for homeless activities, supportive services grants for public housing residents, and other smaller or nonrecurring HUD grants. The revenues in the Miscellaneous Housing Grant Fund are anticipated to decrease $1.0 million in Fiscal Year 2012 from the Fiscal Year 2011 estimated revenues of $4.5 million. The decrease is mainly due to the completed construction of the Martin Luther King building from HOPE VI funds. The City is receiving its three-year allocation of $3.0 million from HUD for the Lead Hazard Control Program and projects spending $1.0 million in Fiscal Year 2012. PUBLIC HOUSING SECTION 8 FUND The Public Housing Section 8 Fund accounts for the federally-funded program that offers affordable and safe housing for low-income families and individuals. Tenants are required to pay rent in the amount of no more than 30% of their income, and federal money pays the balance of the rent to the landlord. The estimated revenue in Fiscal Year 2011 is $35.6 million and Fiscal Year 2012 is anticipated to increase $1.7 million to $37.3 million due to the full-year funding of additional vouchers received for programs such as the Veterans Affairs Supportive Housing, the Family Unification Program, and Vista Sierra tenant relocation. HOME INVESTMENT PARTNERSHIPS PROGRAM FUND The HOME Investment Partnerships Program is a U.S. Department of Housing and Urban Development entitlement grant program used to strengthen public-private partnerships and to expand the supply of decent, safe, sanitary, and affordable housing, with primary attention to rental housing, for very low-income and low-income families. Projected revenues for Fiscal Year 2012 are $6.3 million, a decrease of $0.8 million from prior year estimate of $5.5 million due to the completion of programs and spending down of carryforward funds during Fiscal Year 2011. OTHER FEDERAL GRANTS FUND The Other Federal Grants Fund accounts for miscellaneous federal grants that are not accounted for in the Mass Transit Fund, Enterprise Funds or any of the Housing Funds. The grants are awarded by federal agencies such as Department of Justice, Department of Energy, Department of the Interior, Department of Homeland Security, National Highway Traffic Safety Administration and the Federal Highway Administration. This fund also accounts for federal grants the City may receive under the American Recovery and Reinvestment Act (ARRA). City departments apply for federal grants that enhance the department’s mission in providing services to the community. D-13 SPECIAL REVENUE FUNDS In Fiscal Year 2012, anticipated miscellaneous federal grant revenue is decreasing from an estimated $53.5 million in Fiscal Year 2011 to $33.9 million. The decrease is mainly due to the completion of an ARRA grant received by the Transportation Department for road resurfacing. The Office of Conservation and Sustainable Development, a program under the City Manager’s Office, is increasing the capacity for an energy efficiency and conservation block grant by $0.7 million from Fiscal Year 2011 as it enters its final years of grant-funded projects. The Fire Department also has projected $1.0 million in anticipated ARRA grant funds. The General Services Department is anticipating a federal grant of $1.2 million to renovate and upgrade the Emergency Communications Center. Federal Grant revenues have decreased in the Tucson Police Department from Fiscal Year 2011 estimate of $17.9 million to $13.3 million due to the reduction of grant capacity. NON-FEDERAL GRANTS FUND Non-Federal Grants Fund accounts for grants awarded from governments other than the federal government. Most grants recorded in this fund are awarded from the State of Arizona. In Fiscal Year 2012, anticipated miscellaneous grant revenue is increasing $0.8 million from an estimated $7.6 million in Fiscal Year 2011 to $8.4 million. The increase is due to receipt of $0.3 million in funding by the Housing and Community Development Department for the First Things First Childcare Grant to expand the infant toddler care facilities and scholarships for child care. The General Services Department was awarded a Qualified Energy Conservation Bond (QECB) allocation of $0.5 million. REGIONAL TRANSPORTATION AUTHORITY FUND The Regional Transportation Authority (RTA) Fund accounts for the capital projects approved with funding from the Regional Transportation Authority. The RTA plan is funded by a countywide transaction 1/2-cent sales tax which is collected by the State of Arizona. The state, in turn, transfers the collected funds to a regional transportation fund account. The tax may be collected for a maximum period of 20 years. Revenues are increasing $71.5 million in Fiscal Year 2012 to $117.7 million from the Fiscal Year 2012 estimate of $46.2 million. The Transportation Department will be undertaking design and improvements along major arterial and collector roadways within the City of Tucson. The improvements will include street widening, storm drains, sidewalks, street lighting and landscaping. D-14 SPECIAL REVENUE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Mass Transit Fund Fare Box Revenue Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenues Federal Transit Grants Local Transit Assistance Fund Transfer from General Fund Subtotal Tucson Convention Center Fund Room and Space Rental Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues Transfer from General Fund Subtotal $ $ $ $ ADOPTED FY 2011 5,637,871 5,265,697 73,440 170,597 7,640,562 3,972,393 597,724 257,052 392,197 1,212,593 26,303,155 2,068,404 29,751,202 83,342,887 $ 1,251,682 162,410 838,242 342,237 43,069 165,569 235,147 180,292 128,000 -046,506 87,597 5,642,540 9,123,291 $ $ $ D-15 ESTIMATED FY 2011 5,807,740 5,492,260 45,000 220,000 7,500,000 4,366,330 637,000 225,000 -0755,000 44,642,300 -035,250,000 104,940,630 $ 1,264,510 177,290 1,200,000 433,120 25,990 165,000 406,640 303,790 115,000 72,310 47,000 47,000 5,567,000 9,824,650 $ $ $ ADOPTED FY 2012 4,632,740 5,492,260 45,000 140,000 5,343,000 4,516,330 637,000 225,000 50,000 705,000 44,137,700 436,000 37,250,000 103,610,030 $ 1,220,520 140,000 875,000 380,000 25,000 150,000 260,000 200,000 133,480 -049,450 60,000 5,732,680 9,226,130 $ $ $ 6,126,800 5,679,500 -0205,000 5,870,000 4,509,170 775,900 160,000 -0338,000 81,178,800 -039,495,700 144,338,870 1,250,000 140,000 875,000 350,000 30,000 125,000 260,000 200,000 135,000 40,000 50,000 -06,042,440 9,497,440 SPECIAL REVENUE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Highway User Revenue Fund State Shared Tax - HURF $ Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Intergovernmental Agreements Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Transfer from Street and Highway Debt Service Fund Balances/Previous Year Surpluses Subtotal $ ParkWise Fund Parking Meter Collections Parking Revenues Hooded Meter Fees Parking Enforcement Fee Parking Violations Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Miscellaneous Revenues Refunding Proceeds Subtotal Capital Improvement Fund Intergovernmental Agreements Certificates of Participation Interest Earnings Subtotal $ $ $ $ ADOPTED FY 2011 37,324,694 188,093 65,454 22,236 -067,459 134,071 113,420 41,032 36,230 264,004 1,083,722 -039,340,415 $ $ 454,684 1,505,246 28,987 -0428,287 268,851 11,400 126,374 6,586 -02,830,415 $ 9,763,376 15,384,605 81,693 25,229,674 $ $ $ D-16 34,915,080 238,000 1,811,320 -0188,150 -060,000 -0-0-0-0-08,674,760 45,887,310 ESTIMATED FY 2011 $ $ 877,070 1,926,880 16,100 246,750 -0353,660 -0-0200 597,000 4,017,660 $ 19,152,600 59,104,030 -078,256,630 $ $ $ 34,915,080 177,370 3,000 10,790 169,680 2,230 189,900 115,510 24,380 -0270,380 1,223,900 -037,102,220 ADOPTED FY 2012 $ $ 821,220 1,323,080 33,000 -0870,500 390,330 -0104,030 -0597,000 4,139,160 $ 145,600 23,041,600 -023,187,200 $ $ $ 30,625,850 278,000 -0-0200,000 -0291,280 2,000,000 -0-0-0-0250,780 33,645,910 887,250 2,138,500 16,500 -0873,430 393,190 -0104,030 500 -04,413,400 18,727,050 29,400,500 -048,127,550 SPECIAL REVENUE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Civic Contribution Fund Contributions for Mayor and Council Programs Contribution for Housing and Community Development Contributions for Parks and Recreation Contributions for Transportation Contributions for Tucson Convention Center Contributions for Tucson Fire Contributions for Tucson Police Interest Earnings Balances/Previous Year Surpluses Subtotal $ ADOPTED FY 2011 6,034 $ -0- ESTIMATED FY 2011 $ 2,580 ADOPTED FY 2012 $ -0- -0- -0- 11,600 -0- 179,875 316,720 101,900 205,100 2,700 12,500 -0-0- -05,000 -015,400 $ 18,608 10,368 12,904 142,947 385,936 $ 50,000 -0-0-0366,720 $ 3,200 6,300 3,860 -0134,440 $ 50,000 -03,500 2,803,600 3,077,600 $ 11,259,305 $ 14,533,500 $ 13,467,710 $ 11,747,150 $ 133,085 -01,221 11,393,611 $ 1,420 -0-014,534,920 $ 140,000 120,000 -013,727,710 $ 1,420 120,000 -011,868,570 Development Fee Fund Development Fees for Police $ Development Fees for Fire Development Fees for Transportation Development Fees for Parks Development Fees for General Services Interest Earnings Balances/Previous Year Surpluses Subtotal $ 495,820 280,892 2,280,577 604,094 278,616 100,143 -04,040,142 $ 9,446,044 1,600,902 $ Community Development Block Grant Fund Community Development Block Grant Entitlement Program Income El Portal Income Interest Earnings Subtotal Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants Lead Hazard Control Grants Program Income Balances/Previous Year Surpluses Subtotal $ $ 20,845 11,067,791 $ $ D-17 -0-05,753,400 892,300 -0-0-06,645,700 $ 6,024,480 1,068,690 417,180 -07,510,350 $ $ $ 539,840 250,180 1,834,740 264,390 238,530 30,690 -03,158,370 $ 4,504,000 48,950 777,110 -05,330,060 $ $ $ 500,000 250,000 2,543,600 600,000 275,000 95,000 2,171,100 6,434,700 3,513,470 1,090,800 813,870 -05,418,140 SPECIAL REVENUE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Public Housing Section 8 Fund Federal Public Housing Section 8 Grants Program Income Interest Earnings Balances/Previous Year Surpluses Subtotal HOME Investment Partnerships Program HOME Funds Program Income Subtotal Other Federal Grants Fund City Attorney City Manager General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Fire Tucson Police Interest Earnings Balances/Previous Year Surpluses Subtotal ADOPTED FY 2011 $ 34,442,661 $ 210,297 13,245 -034,666,203 $ $ $ $ $ 35,620,870 $ 28,310 6,290 -035,655,470 4,280,150 269,078 4,549,228 $ 360,064 630,666 92,059 110,335 $ -0625,555 10,232,752 1,533,892 6,977,593 10,238 3,495,925 24,069,079 $ $ D-18 ESTIMATED FY 2011 $ 35,547,950 $ 28,310 6,290 -035,582,550 5,072,980 235,000 5,307,980 $ 404,510 2,750,000 423,800 170,540 $ 300,000 574,750 29,719,850 2,575,940 17,916,610 -0-054,836,000 $ $ ADOPTED FY 2012 $ 37,349,130 $ 31,500 7,000 14,230 37,401,860 6,059,790 230,000 6,289,790 $ 360,060 2,750,000 544,800 116,000 $ 300,000 614,750 29,005,260 1,864,520 17,916,610 -0-053,472,000 $ $ 5,241,830 230,000 5,471,830 433,310 3,450,000 1,196,620 230,840 300,000 698,210 12,567,250 1,800,940 13,252,470 -0-033,929,640 SPECIAL REVENUE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Non-Federal Grants Fund City Attorney City Clerk City Manager General Services Housing and Community Development Information Technology Parks and Recreation Tucson Fire Tucson Police Subtotal $ ADOPTED FY 2011 78,800 10,727 -0-0176,635 $ -0168,199 51,106 1,079,230 1,564,697 Regional Transportation Authority Fund Regional Transportation Authority $ 47,600,152 Total Special Revenue Funds $ 299,203,521 $ 146,250 10,000 150,000 1,350,000 2,754,090 $ 94,870 964,310 1,200,000 1,683,080 8,352,600 $ 89,158,200 $ 465,294,820 D-19 ESTIMATED FY 2011 $ 80,000 10,000 150,000 -03,575,900 ADOPTED FY 2012 $ 149,310 10,000 150,000 530,830 3,878,280 $ 94,870 964,310 1,040,000 1,683,080 7,598,160 $ 94,870 964,350 1,050,000 1,589,760 8,417,400 $ 46,193,290 $ 117,733,800 $ 348,751,110 $ 469,776,710 ENTERPRISE FUNDS Enterprise Funds are used to account for certain operations that provide services to the general public for a fee. The City of Tucson’s Enterprise Funds are established to set fees or charges to recover the cost of providing services, including capital costs. The Enterprise Funds may also issue debt backed solely by the fees and charges of the funds. TUCSON WATER UTILITY The Tucson Water Utility is committed to ensuring that customers receive high quality water. To provide this service, the Utility has a variety of fees. The fees include potable water sales, water conservation fees, reclaimed water sales, connection fees and other miscellaneous operating revenues. Non-operating revenues include interest earnings, reimbursement from the Tucson Airport Remediation Project, equity fees and miscellaneous state and federal grants. The Citizens’ Water Advisory Committee (CWAC) recommended and the Mayor and Council approved specific water rate changes for Fiscal Year 2012. The potable water sales revenue is projected to increase by $10.3 million (an additional 8.2%) over Fiscal Year 2011 projected due to an increase in water rates and $0.9 million generated by an increase to the conservation charge. Potable Water Sales (millions) $ 132.0 $ 120.8 $ 100.4 $ 101.3 2008 2009 $ 109.4 2010 2011 Estimated 2012 Adopted Fiscal Year The Tucson Water Department issues Water Revenue System Obligations to provide funds for the acquisition and construction of water system improvements. Revenue System Obligations are loaned to a utility by its guarantee of repayment solely from revenues generated by the utility rather than from a tax. Mayor and Council approval is needed to issue this type of debt obligation. The Tucson Water Department will be issuing Water Revenue System Obligations in Fiscal Years 2011 and 2012. The department plans to use the funds to continue with the construction of the new Eastside Maintenance Facility for $3.0 million, design and construct an advanced oxidation process treatment plant for $5.6 million, and for multiple water system improvement projects. ENVIRONMENTAL SERVICES FUND Environmental Services provides Tucson citizens and businesses with refuse and recycling trash collection and waste disposal services. The department operates the city's landfill in compliance with State and Federal regulations and administers the city's Environmental Compliance and Brownfields programs as well as the Household Hazardous Waste program with Pima County. For Fiscal Year 2012, the Mayor and Council approved commercial collection fee increases of approximately 2% for all refuse container sizes and collection frequencies; an additional $5 per load for residential landfill self-hauler D-20 ENTERPRISE FUNDS fees; and a $0.34 increase in the remediation groundwater protection fee for each 5/8 inch water meter. The actual increase depends on the size of the water meter. The self-hauler fee provides better equity among the fees charged to users of the landfill and is expected to add approximately $0.5 million annually in additional revenues. The increase in the remediation groundwater protection fee is expected to add nearly $1.0 million annually in revenues. Environmental Services Collection Fees (millions) $7.7 2008 $10.1 2009 $28.1 $27.4 $24.3 $23.6 $23.5 $9.5 $8.9 2011 Adopted 2012 Adopted $9.1 2010 Fiscal Year Residential Commercial TUCSON GOLF COURSE FUND The Tucson Golf Course Fund operates five golf courses throughout the city: El Rio, Randolph, Dell Urich, Fred Enke and Silverbell. The revenues funding the golf operations include golf fees, cart rental, driving range and pro shops. For Fiscal Year 2012, the projected revenues are anticipated to decrease from Fiscal Year 2011 adopted budget. Revenue projections were reduced based upon an anticipated 5% reduction in the number of rounds of golf played and other related sales. The graph below does not include revenues from concessions. An outside contract for food and beverage operations will be in place for Fiscal Year 2012. Golf Operating Revenues (millions) $ 9.3 2008 $ 7.9 $ 7.3 $ 7.8 2009 2010 2011 Adopted $ 7.1 2012 Adopted Fiscal Year PUBLIC HOUSING (AMP) FUNDS Public housing provides decent and safe rental housing for eligible low-income families, the elderly, and persons with disabilities. The City of Tucson owns and manages 1,505 public housing units located throughout the city. The public housing unit portfolio includes elderly/disabled high-rises, multi-unit housing complexes, and scattered site single family homes. The AMP Fund is projecting federal grant funding and other program revenues to remain relatively flat from the estimated Fiscal Year 2011 through Fiscal Year 2012. D-21 ENTERPRISE FUNDS ACTUAL FY 2010 ADOPTED FY 2011 ESTIMATED FY 2011 $ 109,359,708 9,910,430 2,185,323 1,716,880 1,232,051 1,918,477 3,050,619 676,146 $ 125,501,530 10,495,800 2,265,080 2,530,000 1,166,970 1,987,000 2,942,000 689,680 $ 120,792,000 10,435,000 2,036,000 2,125,000 1,000,000 1,436,000 2,975,890 349,380 366,516 2,866,000 870,420 $ 134,152,570 -03,101,000 1,156,000 $ 151,835,060 290,000 3,101,000 1,381,600 $ 145,921,870 $ -03,125,000 1,591,000 159,517,000 $ 1,269,426 $ 1,322,000 $ 1,322,000 $ 1,692,000 $ 3,168,290 377,513 -0112,956 5,000 184,086 214,705 5,331,976 $ 3,644,000 383,000 10,000 -0895,000 200,000 257,000 6,711,000 $ 2,826,930 335,130 -052,890 865,000 119,360 239,060 5,760,370 $ 3,061,000 361,000 -0-0925,430 180,000 94,000 6,313,430 FINANCIAL RESOURCES Tucson Water Utility Operating Revenues: Potable Water Sales Reclaimed Water Sales Central Arizona Project Surcharge Water Conservation Fee Fire Sprinkler Fee Connection Fees Service Charges Development Plan Review/ Inspection Fees Thornydale/Tangerine Billing Services Miscellaneous Revenues Subtotal Non-Operating Revenues: Tucson Airport Remediation Project Reimbursement Water System Equity Fees CAP Water Resource Fees Area Development Fees Federal Grants State and Local Grants Sale of Capital Assets Interest Earnings Subtotal Water System Obligation Bonds Total Revenues Environmental Services Fund Operating Revenues: Residential Refuse Services Commercial Refuse Services Landfill Services Charges Remediation Ground Fee Self Haul Fee Refuse Penalties Recycling Subtotal ADOPTED FY 2012 $ 132,045,220 10,954,000 2,129,140 2,981,000 1,279,640 1,727,000 3,077,000 608,000 21,083,586 56,090,000 43,039,000 $ 160,568,132 $ 214,636,060 $ 194,721,240 $ 203,919,430 $ $ $ $ 28,050,000 8,915,000 4,530,000 3,500,000 1,400,000 200,000 1,000,000 47,595,000 $ 24,337,187 9,131,996 4,458,081 -0871,554 221,920 1,227,560 40,248,298 $ D-22 27,380,000 9,500,000 4,400,000 2,520,000 900,000 200,000 600,000 45,500,000 $ 27,256,750 8,857,480 6,085,710 2,160,150 905,600 206,460 1,261,340 46,733,490 38,089,000 $ ENTERPRISE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Non-Operating Revenues: Household Hazardous Waste Federal Grants State and Local Grants Sale of Capital Assets Interest Earnings Recovered Expenses Miscellaneous Revenues Subtotal $ $ Certificates of Participation Proceeds Transfer from General Fund Balances/Previous Year Surpluses Total Revenues Tucson Golf Course Fund Operating Revenues: El Rio Randolph Fred Enke Silverbell Other Revenues Subtotal Public Housing Fund Operating Revenues: Federal Grants Housing Administration Charges Tenant Rent and Parking Fees Charges for Other Services Proceeds from Sale of Capital Assets Other Rental Income Interest Revenue Other Revenues Subtotal 79,510 177,262 447,019 506,721 54,808 153,569 69,865 1,488,754 $ $ 71,700 404,200 596,930 348,500 14,000 -0139,670 1,575,000 ESTIMATED FY 2011 $ $ 93,250 58,520 352,800 337,930 44,200 17,650 85,650 990,000 ADOPTED FY 2012 $ $ 140,000 404,200 270,930 300,000 14,000 -0139,670 1,268,800 -0- 427,300 427,300 377,000 368,416 -0- -0- -0- 2,876,126 436,260 436,260 849,220 $ 44,981,594 $ 47,938,560 $ 48,587,050 $ 50,090,020 $ 765,258 3,825,830 1,361,001 1,319,304 72,945 7,344,338 $ 618,970 4,475,240 1,411,760 1,332,530 -07,838,500 $ 858,960 4,170,620 1,322,290 1,353,080 -07,704,950 $ 938,230 3,540,390 1,288,260 1,346,870 23,000 7,136,750 $ Balances/Previous Year Surpluses Total Revenues ADOPTED FY 2011 $ 1,624,347 $ -0- $ -0- -0- $ 8,968,685 $ 7,838,500 $ 7,704,950 $ 7,136,750 $ 7,762,635 2,324,924 3,323,735 187,957 4,070 15,861 16,878 63,552 13,699,612 $ 5,876,510 1,993,090 3,680,320 -0857,810 -0790 780,410 13,188,930 $ 6,619,360 2,402,290 4,000,410 616,540 -0754,520 790 -014,393,910 $ 6,626,660 2,330,050 3,939,670 443,540 -0754,520 -0106,000 14,200,440 $ Transfer from General Fund $ 2,271,270 Total Revenues $ 15,970,882 Total Enterprise Funds $ 230,489,293 D-23 $ -0$ 13,188,930 $ 283,602,050 $ -0$ -0- 14,393,910 $ 14,200,440 $ 265,407,150 $ 275,346,640 DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for and the payment of, general longterm debt principal and interest which are not serviced by the General, Special Revenue and Enterprise Funds. It does not include contractual obligations accounted for in the individual funds. GENERAL OBLIGATION BOND and INTEREST FUND General Obligation bonds are a form of long-term borrowing in which the City issues municipal securities and pledges its full faith and credit to their repayment. Bonds are repaid over many years through semi-annual debt service payments. The City levies a property tax for the purpose of retiring the principal and paying interest on the general obligation bonds. In Fiscal Year 2011, the secondary property tax rate was $0.6261 per $100 valuation. For Fiscal Year 2012, the secondary property tax rate is $0.7324 per $100 valuation. While there was a decline in the estimated property valuation, the General Obligation bond principal and interest obligations did not decrease. Therefore, the property tax rate was increased to provide the funding necessary to repay the existing debt. Secondary Tax Rate and Levy FY 2008 FY 2009 FY 2010 Actual Actual Actual 0.8025 $ 0.6370 $ 0.6200 $ FY 2011 Actual 0.6261 $ FY 2012 Adopted 0.7324 Secondary Tax Rate $ Secondary Tax Levy $ 27,962,810 $ 24,814,860 $ 24,987,501 $ 24,506,213 $ 25,721,550 Valuation $ 3,484,462,013 $ 3,895,581,900 $ 4,030,242,132 $ 3,914,105,239 $ 3,511,766,969 STREET and HIGHWAY BOND and INTEREST FUND Street and Highway special revenue bonds are issued specifically for the purpose of constructing street and highway projects. These bonds require voter approval and are secured by gasoline tax revenues collected by the State of Arizona. The State’s current distribution formula provides that 50.5% be retained in the state highway fund, 19% be distributed to counties, 27.5% be distributed to all incorporated cities and towns, and a final 3% be distributed to cities with a population greater than 300,000. The City designates the 3% allocation to the repayment of the principal and interest on the Street and Highway revenue bonds. If the amount received is not sufficient to cover the debt service payments, then an operating transfer from the HURF Fund to the debt service fund is made to cover the difference. For Fiscal Year 2012, the highway user revenues collected by the State decreased approximately 4% over the prior year. The decrease is attributable to the State of Arizona sweeping $120 million from the projected highway user revenues before the distribution to cities and towns. The money will be given to the Department of Public Safety as part of the State of Arizona’s budget deficit mitigation. The City’s distribution also decreased due to a loss of population from the 2010 Census. The projected decrease of the 3% HURF allocation from Fiscal Year 2011 to Fiscal Year 2012 is $420,700 or 6%. The city is planning to restructure the principal debt service payments due at the end of June 2011. The restructuring will allow funds that would have been used for debt service to be redirected for street construction, maintenance and improvements. The following graph shows the gap between the 3% HURF allocation and the debt service payments. The reduction in the debt service payments for Fiscal Years 2009, 2010, and 2011 illustrates the refunding and early redemption of certain outstanding Street and Highway Bonds. The refundings enable the city to achieve better management of its street and highway user revenue-bonded indebtedness and provide greater flexibility for the implementation of the City’s transportation capital improvement program. D-24 DEBT SERVICE FUNDS Millions Street and Highway Funding and Debt Service Expenditures $20.0 $18.0 $16.0 $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $0.0 2008 2009 2010 Fiscal Year 3% HURF Allocation 2011 Estimated 2012 Adopted Debt Service SPECIAL ASSESSMENT BOND and INTEREST DEBT SERVICE FUND Special Assessment bonds are issued by the city on behalf of improvement districts created for a specific purpose, such as to finance local street paving, street lighting, or sidewalk improvements. Property owners in the designated districts are proportionately assessed for the principal and interest costs of repaying bonds. The City, as trustee for improvement districts, is responsible for collecting the assessments levied against owners of property within each improvement district and for disbursing these amounts to retire the bonds issued to finance the improvements. In the event of default (non-payment) by the property owner, the City may enforce auction sale of the property to satisfy the debt service requirements of the special assessment bonds. The City of Tucson administers special improvement districts in accordance with the provisions of Arizona Revised Statutes Chapter 4 of Title 48 which governs these types of taxing districts. The City invoices the property owners twice a year, during the fall and spring of the fiscal year. The monies received are used to pay the debt service on the bonds. D-25 DEBT SERVICE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES General Obligation Bond and Interest Fund Secondary Property Taxes Balances/Previous Year Surpluses Subtotal Street and Highway Bond and Interest Fund State Shared Tax - HURF Interest Earnings Refunding Proceeds Transfer from Highway User Revenue Fund Subtotal Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues Balances/Previous Year Surpluses Subtotal Total Debt Service Funds $ ADOPTED FY 2011 21,396,898 -021,396,898 $ $ 7,234,028 -011,696,970 -0- $ $ ESTIMATED FY 2011 24,182,910 3,220,670 27,403,580 $ $ 7,020,700 -0-010,523,400 18,930,998 $ $ $ 652,683 10,155 14,666 -0677,504 $ 41,005,400 $ ADOPTED FY 2012 24,506,210 2,897,370 27,403,580 $ $ 7,020,700 2,300 11,745,000 -0- $ 6,480,240 -0-011,397,840 17,544,100 $ 18,768,000 $ 17,878,080 $ $ 587,530 3,480 4,270 -0595,280 $ $ 744,370 -0-0-0744,370 $ 330,730 9,400 4,000 380,890 725,020 $ 45,692,050 $ 46,766,860 $ 45,624,650 $ D-26 $ $ 25,721,550 1,300,000 27,021,550 CAPITAL PROJECT FUNDS Funds for capital projects are created to account for the purchase or construction of major capital facilities which are not financed by General, Special Revenue, or Enterprise Funds. Voter-authorized bonds are the source of funds in this group. Proceeds from bond sales are reflected in the year that they are expended, not at the time of issuance. Details on capital projects may be found in Section C, Capital Improvement Program. 2000 GENERAL OBLIGATION FUND The 2000 General Obligation Fund accounts for capital projects that are financed by General Obligation bonds issued by the city voters at a special bond election held on May 16, 2000. The voters authorized $129.5 million in bonds that were issued for the purpose of providing funds for construction of park and library improvements, street lighting and sidewalk improvements, construction of drainage facilities’ improvements, public safety improvements, environmental safety improvements, and paying the costs of issuance of the bonds. The City only issues an adequate amount of bonds to meet current capital needs. The Fire Department is projected to spend $0.2 million of general obligation interest earnings for facility improvements during Fiscal Year 2012. The Parks and Recreation Department has programmed $0.5 million of general obligation and interest earnings for capital projects such as the Lincoln Park Area Maintenance Center along with several other projects. The Transportation Department has programmed $1.3 million on several drainage improvement projects. Details on projects funded by the 2000 General Obligation Fund may be found in Section C, Capital Improvement Program. ENVIRONMENTAL SERVICES 2000 GENERAL OBLIGATION FUND A portion of the 2000 General Obligation voter authorization cited above is for environmental safety improvements. The projects authorized for this area are accounted for in this fund. The Environmental Services Department has programmed $1.4 million in general obligation proceeds for the Silverbell Jail Annex Landfill remediation and the Tumamoc Landfill closure. Details on projects funded by the Environmental Services 2000 General Obligation Fund may be found in Section C, Capital Improvement Program. TUCSON WATER UTILITY REVENUE BOND FUNDS In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the Water Infrastructure Finance Authority (WIFA). A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. On May 17, 2005 the City of Tucson voters approved a Water Revenue Bond authorization of $142.0 million to finance additional improvements to the water system. The City plans to enter into a loan agreement with WIFA in the spring of Fiscal Year 2012 to finance improvements to the water system. The Tucson Water Department will use the funding for the Southern Avra Valley Reservoir and Booster Station for $9.2 million; and, as part of the Southern Avra Valley Storage and Recovery project, install collector pipelines for $3.0 million and a transmission main for $6.8 million. The revenues for Water Revenue System Obligation bonds are described in the section on Enterprise Funds. D-27 CAPITAL PROJECTS FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES 2000 General Obligation Fund General Obligation Bond Proceeds Interest Earnings Subtotal Environmental Services 2000 General Obligation Fund General Obligation Bond Proceeds Interest Earnings Subtotal Tucson Water Utility Revenue Bond Funds Water Utility Revenue Bond Proceeds Interest Earnings Subtotal Total Capital Projects Funds Revenues $ ADOPTED FY 2011 1,395,243 30,921 1,426,164 $ $ $ 1,039,886 15,370 1,055,256 $ 5,373,651 ESTIMATED FY 2011 5,731,600 -05,731,600 $ $ $ 1,200,000 -01,200,000 $ 300,000 $ -05,373,651 $ 7,855,071 $ $ ADOPTED FY 2012 2,361,430 6,260 2,367,690 $ $ $ 287,380 1,580 288,960 $ 1,386,200 -01,386,200 $ -0- $ 18,954,000 $ -0300,000 $ 12,970 12,970 $ -018,954,000 $ 7,231,600 $ 2,669,620 $ 22,806,260 $ D-28 $ $ 2,466,060 -02,466,060 INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the City or to other governments on a cost reimbursement basis. The City’s internal service funds include Fleet Services; General Services for maintenance, communications and architects and engineering; and Self Insurance for property and public liability, workers’ compensation, and the safety and wellness programs. FLEET SERVICES INTERNAL SERVICE FUND Fleet Services meets the transportation needs of other City departments by providing vehicle and equipment preventive maintenance and repair services; administering vehicle fuel operations; managing vehicle and equipment acquisition, preparation, and disposal; and operating a city motor pool. Fleet Services charges other City departments for the services provided. For Fiscal Year 2012 the anticipated interdepartmental charges are projected to increase by $4.1 million from estimated Fiscal Year 2011 primarily due to the anticipated increase to future fuel costs. Increased interdepartmental charges also reflect the potential increase in repair costs due to the lack of vehicle replacement funds citywide. Without a proactive vehicle replacement plan, the City’s fleet is aging and becoming more costly to maintain. GENERAL SERVICES INTERNAL SERVICE FUND The General Services Internal Service fund provides architecture and engineering services, communication services, and facility maintenance for other City departments. The architects and engineering services provide project management. The Communications Division provides essential 9-1-1 and fire/medical emergency dispatch services. The Facilities Management Division provides well-managed, efficient and healthy environments in all City of Tucson owned and/or leased properties. The interdepartmental charges are projected to increase from the Fiscal Year 2011 estimate of $17.7 million to the projected Fiscal Year 2012 amount of $19.7 million. The increase is due to additional services being provided to other departments by the General Services Internal Service Fund. The services include security services and energy conservation and optimization efforts. Funding for the City’s Clean Renewable Energy Bonds (CREBs) is accounted for in the Internal Service Fund and is dedicated to a program in which the City issues bonds to finance new solar installations. Tucson's commitment to solar power has earned the status of a U.S. Department of Energy Solar America City, which comes with a grant to finance more solar sites. The City successfully completed its second issuance of CREBs bonds in the amount of $13.6 million in Fiscal Year 2011 and is projected to continue with a third CREBs bond issue of $10.5 million in Fiscal Year 2012. Projected revenues include solar energy revenue that is collected in the Internal Service Fund to pay for the CREBs debt service. As part of the American Recovery and Reinvestment Act of 2009, the U.S. Treasury refunds to the City an amount equal to 70% of the posted Federal Tax Credit Rate. For Fiscal Year 2012, the subsidy amount is projected to be $522,780 on the new CREBs issuance. SELF INSURANCE FUND The Self Insurance Fund is used to finance the City of Tucson's risk management program. Revenue to this fund is primarily derived from charges to other City departments. The related fund activity includes unemployment claims, workers’ compensation claims, public liability claims, employee safety and wellness programs, hazardous waste management (spill program), and specified environmental remediation. The charges to other City departments are dependent on the department claim cost and the expenses (insurance, legal, medical, and administrative cost) related to the risk management program. In Fiscal Year 2012, the City will continue to include tort claim reimbursements in the primary tax levy as allowed by state law. The property tax revenue represents a reimbursement to the City’s Self Insurance Fund for the actual cost of liability claim judgments paid during Fiscal Year 2010. The amount levied for the tort liability reimbursement will be $2,492,500, a $0.0728 property tax increase per $100 assessed value. The City has built in capacity for proceeds from a possible settlement from a claim in the W.R. Grace Bankruptcy case for property damages caused by the use or sale of products containing asbestos. D-29 INTERNAL SERVICE FUNDS ACTUAL FY 2010 FINANCIAL RESOURCES Fleet Services Internal Service Fund Operating Revenues: Interdepartmental Charges Interest Revenue Proceeds from the Sale of Capital Assets Miscellaneous Revenues Subtotal $ $ Balances/Previous Year Surpluses Total Revenues General Services Internal Service Fund Operating Revenues: Interdepartmental Charges Non-Grant Contributions Interest Revenue Miscellaneous Revenues Subtotal 135,644 21,880,315 $ $ 26,633,620 500 266,990 85,000 26,986,110 ESTIMATED FY 2011 $ $ 945,930 21,405,470 5,800 40,000 268,650 21,719,920 ADOPTED FY 2012 $ $ -0- 25,533,310 5,000 140,000 97,000 25,775,310 1,011,570 $ 27,896,745 $ 27,932,040 $ 21,719,920 $ 26,786,880 $ 17,565,906 -015,058 6,148 17,587,112 $ 19,534,050 -0-0-019,534,050 $ 17,724,370 -0-030,000 17,754,370 $ 19,654,180 522,780 -030,000 20,206,960 $ Balances/Previous Year Surpluses Self Insurance Internal Service Fund Operating Revenues: Interdepartmental Charges Property Tax (Tort Claims) Interest Revenue Miscellaneous Revenues Subtotal 21,504,035 6,244 234,392 6,016,430 Clean Renewable Energy Bond Proceeds Total Revenues ADOPTED FY 2011 $ $ $ 2,156,798 13,790,000 673,700 10,526,300 -0- 566,010 -0- 1,049,130 $ 19,743,910 $ 33,890,060 $ 18,428,070 $ 31,782,390 $ 13,108,296 -087,518 2,576 13,198,390 $ 18,505,090 265,000 450,000 -019,220,090 $ 16,180,810 265,000 80,000 -016,525,810 $ 20,518,700 2,492,500 -0-023,011,200 $ $ $ $ Proceeds from Lawsuit Settlement -0- -0- -0- 2,460,630 Balances/Previous Year Surpluses 10,382,388 -0- -0- -0- Total Revenues $ 23,580,778 $ 19,220,090 $ 16,525,810 $ 25,471,830 Total Internal Service Funds $ 71,221,433 $ 81,042,190 $ 56,673,800 $ 84,041,100 D-30 FIDUCIARY FUNDS These funds are used to account for assets held by the City in a trustee capacity or as an agent of individuals, private organizations, other governments and/or other funds. TUCSON SUPPLEMENTAL RETIREMENT SYSTEM The Tucson Supplemental Retirement System (TSRS) was established in 1953 to provide retirement, survivor, and disability benefits for eligible city employees. Substantially all full-time and certain part-time employees, with the exception of those covered by the Arizona Public Safety Personnel Retirement System or the Elected Officials Retirement Plan of Arizona, are covered by TSRS. For Tucson Supplemental Retirement System employees hired prior to July 1, 2006 the employee contributes 5% of their annual covered payroll through bi-weekly payroll deductions. Employees hired after June 30, 2006, contribute 40% of the total required rate calculated annually by the system actuary with future changes to employee contribution rates limited to a maximum annual increase not to exceed 2.5% of annual salary. Future Tucson Supplemental Retirement System employees hired after June 30, 2011 will be provided a modified pension program (or pension “tier”) that establishes age 60 as the minimum age required for retirement eligibility after 20 years of credited service; requiring 85 points for eligibility (previously 80 points); normal retirement age of 65 (previously age 62); and reducing the pension benefit formula to 2.0% per year of credited service (previously 2.25% per year). In addition, the pension calculation for the new tier will exclude service credits and average final pay associated with the members accrued unused sick and vacation leave pay at retirement (these elements are included for employees hired on or before June 30, 2011). The contribution rate for the new tier will remain at 40% of the recommended rate for TSRS by the System’s actuary. In Fiscal Year 2012, the total pension contribution rate increased to 29.05% from the Fiscal Year 2011 rate of 23.57%. The Fiscal Year 2012 employer contribution rate is projected to be 24.05% for the employees hired before June 30, 2006 and 17.43% for those employees hired after June 30, 2006. Millions TSRS Pension Contributions $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 $0.0 2008 2009 2010 2011 Estimated Fiscal Year Employee D-31 Employer 2012 Adopted FIDUCIARY FUNDS FINANCIAL RESOURCES ACTUAL FY 2010 Tucson Supplemental Retirement System Employer Contributions $ 23,260,609 Employee Contributions 9,598,580 Portfolio Earnings 54,419,724 Transfers from Other Sources 1,652,656 Miscellaneous Revenue 53,640 Balances/Previous Year Surpluses -0Total Fiduciary Funds $ 88,985,209 ADOPTED FY 2011 ESTIMATED FY 2011 ADOPTED FY 2012 $ 24,200,000 8,950,000 14,675,000 1,325,000 92,000 17,342,120 $ 22,095,900 10,059,500 11,671,500 700,000 50,000 22,007,220 $ 30,000,000 9,000,000 11,634,000 500,000 35,000 22,403,600 $ 66,584,120 $ 66,584,120 $ 73,572,600 D-32 Section E Summary Information CITY OF TUCSON Total Adopted Budget $ 1,338,817,870 Components of the Total Financial Plan Fiscal Year 2012 Operating Budget $ 985,893,990 Mayor and Council $ 2,663,570 Capital Budget $ 352,923,880 Housing and Community Development $ 82,107,850 Tucson City Golf $ 7,136,750 City Court $ 790,000 Environmental Services $ 2,163,200 Budget and Internal Audit $ 1,416,390 Human Resources $ 9,705,320 Tucson Convention Center $ 5,719,060 City Attorney $ 8,491,910 Information Technology $ 16,649,380 Tucson Fire $ 75,545,650 City Clerk $ 4,240,110 Parks and Recreation $ 41,046,330 Tucson Police $ 150,038,490 Housing and Community Development $ 2,899,300 City Court $ 11,655,890 ParkWise $ 2,984,950 Tucson Water $ 143,121,200 Parks and Recreation $ 14,151,580 City Manager $ 10,362,520 Planning and Development Services $ 7,583,500 Non-Departmental $ 97,487,250 ParkWise $ 975,000 Pension Services $ 73,572,600 Transportation $ 223,210,100 Environmental Services $ 49,313,020 EOP and IPR* $ 823,250 Finance $ 17,313,170 Procurement $ 3,278,660 p Public Defender $ 2,797,640 General Services $ 19,708,700 Tucson Convention Center $ 1,100,000 Tucson Fire $ 200,000 Transportation $ 104,494,500 General Services $ 56,345,030 Tucson Police $ 13,288,000 Tucson Water $ 71,938,000 Non-Departmental $ 2,500,000 *Equal Opportunity Programs and Independent Police Review E-1 REVENUES FISCAL YEAR 2012 ADOPTED Other Local Taxes 3% State-Shared Taxes 10% Business Privilege Tax 13% Secondary Property Tax 2% Use of Fund Balance 3% Primary Property Tax 1% Charges for Current Services 5% Pension Trust 4% Other Agencies 11% Interdepartmental Charges 5% Use of Bond Proceeds 8% Use of Money and Property 1% Fines and Forfeitures 1% Other Grants/Contributions 1% Enterprise Funds 16% Federal Grants 14% Licenses and Permits 2% Annual Budget Percent of Total Total Funds Available Primary Property Tax Secondary Property Tax Business Privilege Tax Other Local Taxes State-Shared Taxes Charges for Current Services Other Agencies Enterprise Funds Licenses and Permits Federal Grants Other Grants/Contributions Fines and Forfeitures Use of Money & Property Use of Bond Proceeds Interdepartmental Charges Pension Trust Miscellaneous Revenues Use of Fund Balance $ Total Funds Available 14,707,820 25,721,550 169,320,000 41,981,510 139,206,080 65,152,970 149,238,270 220,662,340 22,970,130 181,081,680 13,847,840 16,340,730 9,536,920 110,661,060 65,706,190 51,169,000 5,643,160 35,870,620 $ 1,338,817,870 E-2 1% 2% 13% 3% 10% 5% 11% 16% 2% 14% 1% 1% 1% 8% 5% 4% < 1% 3% 100% EXPENDITURES FISCAL YEAR 2012 ADOPTED Operations and Development 18% Support Services 4% Non-Departmental 7% Pension Services 6% Neighborhood Services 63% Elected and Official 2% Annual Budget Total Funds Available Elected and Official Neighborhood Services Operations and Development Support Services Non-Departmental Pension Services Total Funds Available $ Percent of Total 25,758,110 849,378,940 241,758,050 48,362,920 99,987,250 73,572,600 2% 63% 18% 4% 7% 6% $ 1,338,817,870 100% E-3 SUMMARY of PROJECTED FUND BALANCE as of JUNE 30, 2012 GENERAL FUND SPECIAL DEBT REVENUE ENTERPRISE SERVICE FUNDS FUNDS FUNDS Projected Fund Balance, June 30, 2011 $ 46,426,020 $ 50,174,970 $ 599,094,140 $ Restricted, Committed and Assigned Fund Balance 23,615,500 50,174,970 622,748,140 Projected Unassigned Fund Balance, June 30, 2011 3,476,300 3,476,300 22,810,520 -0- (23,654,000) -0- Revenues: Taxes State-Shared Taxes Licenses and Permits Fines and Forfeitures Charges for Services Other Agencies Federal Grants and Contributions Miscellaneous State and Local Grants Non-Grant Contributions Use of Money and Property Use of Long-Term Financing Proceeds Interdepartmental Charges Additions to Pension Trust Fund Miscellaneous Revenues 223,516,830 102,099,990 22,770,130 15,467,300 41,181,190 2,398,250 -0-02,364,010 876,330 9,462,000 -0-0813,360 -030,625,850 200,000 873,430 23,641,050 146,840,020 174,050,820 8,417,400 1,347,290 3,224,000 29,400,500 -0-0378,500 -0-0-0-0220,662,340 -07,030,860 1,196,360 -05,282,190 38,466,000 -0-01,859,670 25,721,550 6,480,240 -0-0330,730 -0-0-0-09,400 -0-0-04,000 Total Revenues 420,949,390 418,998,860 274,497,420 32,545,920 1,600,000 45,538,140 -0- 11,397,840 Expenditures/Expenses: Personnel Costs Services Supplies Capital Equipment Capital Projects Debt Service Contracted Labor Deductions from Pension Trust Fund 272,940,440 68,200,110 15,336,450 1,858,530 112,670 21,825,920 -0-0- 36,955,590 99,487,590 19,975,260 24,960,280 242,149,170 1,790,660 44,064,990 -0- 57,731,790 86,968,380 17,450,310 6,478,660 53,761,000 45,142,270 -0-0- -0-0-0-0-045,624,650 -0-0- Total Expenditures/Expenses: 380,274,120 469,383,540 267,532,410 45,624,650 45,538,140 11,397,840 1,600,000 -0- (3,262,870) (16,244,380) 5,365,010 (1,680,890) 43,163,150 20,352,630 33,930,590 33,930,590 604,459,150 616,748,138 1,795,410 1,795,410 Operating Transfers In Operating Transfers Out Excess of Revenues and Other Financing Sources over (under) Expenditures Projected Fund Balance, June 30, 2012 Restricted, Committed and Assigned Fund Balance Projected Unassigned Fund Balance, June 30, 2012 $ 22,810,520 $ E-4 -0- $ (12,288,988) $ -0- SUMMARY of PROJECTED FUND BALANCE as of JUNE 30, 2012 INTERNAL SERVICE FUNDS CAPITAL PROJECTS FIDUCIARY FUNDS FUND TOTAL Projected Fund Balance, June 30, 2011 $ (5,402,960) $ Restricted, Committed and Assigned Fund Balance 42,856,130 -0- $ 492,114,300 $ 1,185,882,770 -0492,114,300 1,234,985,340 Projected Unassigned Fund Balance, June 30, 2011 (48,259,090) -0- -0- (49,102,570) Revenues: Taxes State-Shared Taxes Licenses and Permits Fines and Forfeitures Charges for Services Other Agencies Federal Grants and Contributions Miscellaneous State and Local Grants Non-Grant Contributions Use of Money and Property Use of Long-Term Financing Proceeds Interdepartmental Charges Additions to Pension Trust Fund Miscellaneous Revenues 2,492,500 -0-0-0-0-0-0-0522,780 145,000 10,526,300 65,706,190 -02,587,630 -0-0-0-0-0-0-0-0-0-022,806,260 -0-0-0- -0-0-0-0-0-0-0-0-0-0-0-051,169,000 -0- 251,730,880 139,206,080 22,970,130 16,340,730 285,815,310 149,238,270 181,081,680 9,613,760 4,234,080 9,536,920 110,661,060 65,706,190 51,169,000 5,643,160 Total Revenues 81,980,400 22,806,260 51,169,000 1,302,947,250 -0- -0- -0- 58,535,980 Expenditures/Expenses: Personnel Costs Services Supplies Capital Equipment Capital Projects Debt Service Contracted Labor Deductions from Pension Trust Fund 17,507,030 30,396,980 17,651,270 829,000 11,230,200 2,009,810 -0-0- -0-0-0-022,806,260 -0-0-0- -0-0-0-0-0-0-073,572,600 385,134,850 285,053,060 70,413,290 34,126,470 330,059,300 116,393,310 44,064,990 73,572,600 Total Expenditures/Expenses: 79,624,290 22,806,260 73,572,600 1,338,817,870 -0- -0- -0- 58,535,980 2,356,110 -0- (22,403,600) (35,870,620) (3,046,850) 41,497,000 -0-0- 469,710,700 469,710,700 1,150,012,150 1,184,034,468 Operating Transfers In Operating Transfers Out Excess of Revenues and Other Financing Sources over (under) Expenditures Projected Fund Balance, June 30, 2012 Restricted, Committed and Assigned Fund Balance Projected Unassigned Fund Balance, June 30, 2012 $ (44,543,850) $ E-5 -0- $ -0- $ (34,022,318) FOUR-YEAR CITY STAFFING COMPARISON DEPARTMENTS Elected and Official Mayor and Council City Manager City Clerk City Attorney Sub-Total Neighborhood Services City Court Environmental Services Equal Opportunity Programs and Independent Police Review 1 Neighborhood Resources Public Defender Transportation2 Tucson Fire Tucson Police Tucson Water Sub-Total Operations and Development General Services 1, Housing and Community Development 3 Parks and Recreation ParkWise2 Planning and Development Services3 Tucson City Golf Tucson Convention Center Urban Planning and Design3 Sub-Total Support Services Budget and Internal Audit4 Finance4 Human Resources Information Technology5 Procurement Sub-Total Adopted FY 2009 Adopted FY 2010 Adopted FY 2011 Adopted FY 2012 51.50 48.00 38.50 112.00 51.50 44.00 46.00 106.00 51.50 31.00 30.50 101.50 43.00 28.00 37.50 99.00 250.00 247.50 214.50 207.50 158.30 263.00 12.00 142.80 248.00 11.00 138.80 241.00 10.00 134.00 241.00 9.00 62.00 39.00 403.50 745.00 1,532.50 580.00 -036.00 305.00 736.00 1,495.50 568.00 -036.00 297.00 724.50 1,470.50 556.00 -035.00 274.75 671.00 1,290.00 556.00 3,795.30 3,542.30 3,473.80 3,210.75 341.00 148.75 749.50 -0119.00 154.75 63.75 41.00 330.00 207.75 648.50 12.00 88.00 154.75 51.00 -0- 324.00 202.25 585.75 15.00 88.00 145.25 50.00 -0- 312.00 201.25 500.00 15.00 84.00 63.75 47.00 -0- 1,617.75 1,492.00 1,410.25 1,223.00 18.00 136.00 39.00 100.16 64.00 16.00 114.00 31.00 130.66 51.00 14.00 107.00 29.00 122.50 44.00 14.00 111.00 27.00 110.50 36.50 357.16 342.66 316.50 299.00 E-6 FOUR-YEAR CITY STAFFING COMPARISON Adopted FY 2009 Adopted FY 2010 Adopted FY 2011 Adopted FY 2012 Non-Departmental 4.00 -0- -0- -0- Pension Services 4.00 4.00 4.00 4.00 6,028.21 5,628.46 5,419.05 4,944.25 DEPARTMENTS Total Neighborhood Resources was consolidated with Housing and Community Development (formerly called Community Services) during Fiscal Year 2009. 2 ParkWise was included in the Transportation Department until Fiscal Year 2010. 3 The various programs in Urban Planning and Design were consolidated into the Housing and Community Development and Planning and Development Services Departments effective Fiscal Year 2010. 4 The internal audit program in the Finance Department was consolidated with the Office of Budget and Internal Audit (formerly the Department of Budget and Research) effective Fiscal Year 2010. 5 Information technology staff from various other departments were consolidated into Information Technology during Fiscal Year 2009. 1 E-7 NUMBER OF CITY EMPLOYEES PER 1,000 POPULATION Other* 11.3 1.9 11.0 1.9 11.1 Commissioned Public Safety Personnel** 11.2 10.8 1.9 Enterprise Positions*** 11.1 11.1 1.8 1.8 10.8 10.3 1.8 1.8 1.9 9.6 1.8 1.7 3.0 2.9 2.9 3.0 3.3 3.1 3.3 3.4 3.3 3.1 6.4 2003 6.2 2004 6.3 2005 6.4 2006 6.0 5.9 2007 2008 6.0 2009 5.5 2010 5.2 2011 4.8 2012 * In Fiscal Year 2007, Library staff was transferred to Pima County. ** Fire and Police personnel. *** Includes Environmental Services, Tucson City Golf, and Tucson Water. Beginning in Fiscal Year 2005, Environmental Services became an enterprise department; prior year data has been revised for consistency. E-8 Section F Policies and Legal Requirements FINANCIAL POLICIES and PRACTICES The City of Tucson’s goal is to provide the highest quality services to the community in the most cost-effective manner. The City’s strategy to achieve these results is through goals to improve Tucson in a coordinated manner and to make fiscally responsible decisions that will ultimately strengthen the city. The development of the City of Tucson’s budget is designed to reflect the needs and desires of the community. Throughout the year, the Mayor, Council and staff obtain input from the community through commissions and through neighborhood dialog meetings. The city council provides input to the city manager for the preparation of the Recommended Budget, which is reviewed with the Mayor and Council in the spring of each year. The purpose of the Recommended Budget is to enable the community and the city council to comment on a balanced budget before tentative adoption. In addition to legal requirements set by State law and the City Charter, the Mayor and Council adopted Comprehensive Financial Policies in January 2011 as recommended by the Government Finance Officers Association (GFOA). These policies establish guidelines for the City’s overall fiscal planning and management. These principles are intended to foster and support the continued financial strength and stability of the City as reflected in its financial goals. Following these principles will enhance the City’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. It will also protect the Council’s policy-making ability by ensuring that important policy decisions are not controlled by financial problems or emergencies. The Comprehensive Financial Policies are available in their entirety on the City Finance Department’s website at http://www.tucsonaz.gov/finance Balanced Budget The city shall adopt a balanced budget so that expenditures approved for City purposes will not exceed the estimate of income expected from all sources, including available balances from prior years. This policy applies to expenditures and revenues within each fund such that each fund is individually balanced. Furthermore, one-time funding sources will only be used for one-time expenditures to avoid a future imbalance that would be caused by funding recurring expenditures with one-time revenues or balances from prior years. Per the adopted Policies, the City of Tucson should always adopt a legally balanced budget and should strive to adopt a structurally balanced budget while considering the long-term impact on the City’s financial health. In difficult budget times, the City should strive first to maintain balanced operating budgets and then to achieve a structurally balanced budget as quickly as possible. Operating Management Policies  Department directors are expected to manage their areas with the overall financial health of the City in mind and to look for effective and efficient ways to deliver quality services to our citizens while meeting the goals of the city council.  All personnel requests must be fully justified to show that they will either meet new program purposes or maintain or enhance service delivery.  Revenue projections will be based on historical trends by developing base lines for ongoing types of revenues.  Conservative but realistic revenue projections will be prepared to assess the limits of budget appropriation.  User fees and charges, which are approved by the city council, will be periodically analyzed and updated to ensure sufficient cost recovery.  Development fees will be reviewed each year and adjusted if necessary.  Each department will create performance measurements to make sure the goals and objectives of the department are obtained in an efficient and effective manner.  Investments of cash funds will be maintained in accordance with the City Charter and State Statutes. F-1 FINANCIAL POLICIES and PRACTICES  The city will pursue outstanding collections through revenue collectors and perform audits on businesses to ensure compliance with the City Tax Code. Capital Management Policy The purpose of the Capital Improvement Program is to systematically plan, schedule, and finance capital projects to ensure cost-effectiveness as well as conformance to established policies.  The City will develop, maintain and revise when necessary a continuing Capital Improvement Program (CIP).  The CIP must include a list of proposed capital improvements with cost estimates, funding sources, time schedules for each improvement and estimated operating and maintenance costs.  The CIP will cover a five-year planning horizon, identifying infrastructure and facility projects along with the funding sources available for projected expenditures. Revenue Diversification The City cannot meet the growing demand for services without diversifying its revenue base. Although the State places certain restrictions on raising revenues, restrictions due to the City Charter can be lifted if approved by the voters. The City must continue in its efforts to expand revenues such as fees for services, and to remove limitations set by the City Charter where feasible. General Accounting Policies  The city complies with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements in accounting for and presenting financial information.  The modified accrual basis of accounting is used for all governmental fund types, while other fund types including enterprise funds comply with the full accrual basis of accounting.  An annual audit is performed by an independent public accounting firm. The audit opinion is included in the city’s Comprehensive Annual Financial Report (CAFR).  The City’s CAFR will be submitted to the Government Finance Officers Association (GFOA) Certification of Achievement for Excellence in Financial Reporting Program.  Financial systems will be maintained to monitor revenues and expenditures. Budgetary Policies The basis of budgeting is best described as a modified cash basis, because funds are budgeted in the year expended. As a result, revenues that may be received in a prior year are budgeted in the year that they will be expended. A good example is bond funds, which are sold and received in the fiscal year prior to the fiscal year that they are budgeted and expended.  The budget will prepared using the best practices and procedures set out by the GFOA and the GASB.  The budget will be prepared in accordance with the policies and priorities of the Mayor and Council, including the City’s Comprehensive Financial Policies and approved strategic plan.  The budget will reflect the needs being met, services provided, resources used, and sources of funds.  Annually, the Mayor and Council is to adopt a balanced budget on or before the third Monday in June preceding the beginning of the fiscal year, which sets out that year’s revenues and appropriations for each program and item of expenditures.  The City will adopt a balanced budget without using non-recurring funding sources to defray recurring expenditures.  Consistent with the annual budget process, a five-year capital improvement program will be approved.  The adopted annual budget is the basis for the implementation, control, and management of that year’s programs and use of funds.  The City’s budget will be submitted to the GFOA Distinguished Budget Presentation Program. F-2 FINANCIAL POLICIES and PRACTICES Fund Balance Policy An important component of good fiscal practice for any organization is to have a policy on the amount of reserves to be maintained, the purposes for which their use is allowed, and the manner in which reserves are restored after use. Fund balance is an important indicator of the City’s financial position. Fund Balance is comprised of Non-spendable, Restricted, Committed, Assigned, or Unassigned components. This policy refers to unrestricted fund balance which would include the latter three fund balance components: Committed, Assigned, or Unassigned. The City of Tucson’s General Fund unrestricted fund balances will be maintained to provide the City with sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing. This is needed to maintain the City’s creditworthiness and to adequately provide for economic and legislative uncertainties, cash flow needs and contingencies. Committed Fund Balance  Mayor and Council action is required to “commit” and “uncommit” funds for a specific purpose.  The City will maintain a stabilization fund or “rainy day fund” as a committed fund balance in the General Fund of no less than ten percent (10%) of General Fund revenues.  The stabilization fund may only be used if specific action is taken by Mayor and Council after the unassigned/contingency fund balance is depleted and if the City Manager is able to demonstrate the magnitude of the unforeseen emergency and there are no reasonable budget adjustments available to continue to provide the essential services to the public.  In the event the stabilization fund must be used to provide for temporary funding, the City must restore to the minimum limit over a period not to exceed five fiscal years following the fiscal year in which the event occurred. If the depletion of the stabilization fund was a result of an ongoing economic downturn, the City’s goal is to restore the fund balance within five years of revenue stabilization. Assigned Fund Balance - The Chief Financial Officer/Finance Director will approve any assigned fund balance. Unassigned Fund Balance  A target of a minimum of seven percent (7%) of General Fund revenues will be “unassigned/contingency”, with the intention to provide additional stability to the General Fund recognizing the cyclical nature of the economy and the volatility of the major revenue sources of the City.  Funds in excess of the minimum targets will be retained in the unassigned General Fund balance and may be considered to supplement “pay as you go” capital outlay expenditures, or may be used to prepay existing City debt.  These funds may not be used to establish or support costs that are recurring in nature. Investment Policy The Tucson City Charter and State Statutes authorize the City to invest in obligations of the U.S. government, its agencies and instrumentalities, money market funds consisting of the above, repurchase agreements, bank certificates of deposit, commercial paper rated A-1/P-1, corporate bonds and notes rated AAA or AA, and the State of Arizona Local Government Investment Pool. Investment maturities are scheduled so that maturing principal and interest, plus ongoing, non-investment cash flow, is sufficient to cover projected payroll, operating, and capital expenses as these become payable. Funds available for the day-to-day operation of the City may be invested in authorized investments with a final maturity not exceeding three years from the date of the investment. Monies not related to the day-to-day operation of the City, such as bond proceeds, also may be invested for a maximum of three years with maturities based upon anticipated needs. F-3 FINANCIAL POLICIES and PRACTICES Comparison to the Basis of Accounting for the Comprehensive Annual Financial Report (CAFR)  The structure of City funds is generally the same in the budget and the CAFR. However, because the CAFR uses either a modified accrual or full accrual basis of accounting, there are differences in how revenues and expenses are treated in specific areas.  Where the General Fund contributes to a special revenue fund, those special revenue funds do not carry an unreserved fund balance, because only the amount of General Fund required to cover expenses and obligations are transferred. This treatment is essentially the same in both the budget and the CAFR.  The budget matches revenues to expenditures in the year expensed for funds other than the General Fund. This may result in differences with the CAFR where a revenue may be received prior to the start of the fiscal year, such as is the case with bond funds and other financing, while the CAFR would report the proceeds in the year received.  The budget does not record expenditures such as depreciation that are accrued under Generally Accepted Accounting Principles. F-4 DEBT MANAGEMENT POLICY This policy is a component of the adopted Comprehensive Financial Policies. It has been developed to provide guidelines for the issuance of bonds and other forms of indebtedness to finance necessary land acquisitions, capital construction, equipment, and other items for the City and post-closing follow-up with respect to such financings. The debt policy is to be used in conjunction with the Adopted Budget, the Capital Improvement Program (CIP) and other financial policies as directed by Mayor and Council. It will assist the City in determining appropriate uses of debt financing, establish debt management goals, provide guidelines that will result in the lowest cost of borrowing for each transaction and assist the City in maintaining its current credit ratings, while assuming a prudent level of financial risk and preserving the City’s flexibility to finance future capital programs and requirements. The City of Tucson uses a variety of financing mechanisms to meet the long-term capital needs of the community. In determining an appropriate indebtedness program for the city, consideration is given to the following:        Operating and maintenance costs associated with the Capital Improvement Program Federal and state laws and regulations, Tucson City Charter, and the Tucson Code Current outstanding debt requirements Source of debt repayment consistent with the capital project being financed Life of the capital project is equal to or greater than the term of the financing Proposed debt will not cause extraordinary tax or fee increases Proposed debt will not result in limiting the city’s ability for future indebtedness In all cases, the City aggressively manages the debt program, with the assistance of a financial advisor and bond counsel. Restructuring, refinancing, and advance bond refunding are used to limit the city’s debt service costs and to provide maximum future borrowing flexibility. The City’s debt program includes the following financing mechanisms. General Obligation Bonds Bond proceeds are used to finance capital projects for police, fire, parks and recreation, drainage, and other purposes. State law limits the amount of general obligation bonds that may be outstanding to 20% of assessed valuation for utility, open space, public safety, and transportation purposes and 6% of assessed valuation for all other purposes. General obligation bonds are payable by the secondary property tax. The Tucson City Charter limits the combined primary and secondary property tax rate to $1.75 per $100 of assessed valuation. To provide assurance to the bond rating agencies, the combined tax rate is held to a maximum of $1.50 per $100 of assessed valuation. The city generally issues general obligation bonds with 20 - 30 year maturities. Street and Highway Revenue Bonds Bond proceeds are used to finance street improvement projects as defined by state law. State law limits the amount of bonds that can be sold. Prior fiscal year highway user revenue receipts, which are used to pay the bonds, must be equal to at least twice the highest annual debt service requirements for senior lien bonds and at least one and one-half times for junior lien bonds. Street and highway revenue bonds generally have a 20 year maturity. Water Revenue Bonds and Obligations Bond proceeds are used to finance capital improvements to the water system. By bond covenant, the city is limited to issuing bonds only if net revenues after operations are equal to at least 120% of the maximum future annual debt service requirement. To maintain a high credit rating and thus decrease borrowing costs, the city maintains 150% - 200% debt service coverage. Water revenue bonds and obligations are generally issued with 20 30 year maturities. F-5 DEBT MANAGEMENT POLICY Special Assessment Bonds Bond proceeds are used to finance improvement district projects. These bonds are payable by tax assessments against the benefiting property owners over a ten-year period. Water Infrastructure Finance Authority (WIFA) Loans In 1997, Arizona State Legislation increased the powers of the Wastewater Management Authority created in 1989 and permitted additional types of borrowers to access funds through the establishment of the Water Infrastructure Finance Authority (WIFA). A part of this legislation provides WIFA the power to issue bonds to provide low interest rate loans to local governments related to the Clean Water Act. WIFA’s funding source includes both Federal and State sources. In order to participate in the WIFA loan program, local governments must have existing bond authorization equal to the loan amount. On May 17, 2005 the City of Tucson voters approved a Water Revenue Bond authorization of $142.0 million to finance additional improvements to the water system. The City plans to enter into a loan agreement with WIFA in the spring of Fiscal Year 2012 to finance improvements to the water system. Clean Renewable Energy Bonds In July, 2005, Congress passed the Energy Tax Incentives Act of 2005 (the “Act”). Among a number of other tax incentives, the Act permits state and local governments, cooperative electric companies, clean renewable energy bond lenders and Indian tribal governments to issue ‘clean renewable energy bonds’ (CREBs) to finance certain renewable energy and clean coal facilities. CREBs are a new form of tax credit bond in which interest on the bonds is paid in the form of federal tax credits by the United States government in lieu of interest paid by the issuer. CREBs, therefore, provide qualified issuers/qualified borrowers with the ability to borrow at a 0% interest rate. The federal tax benefit to the holder of a CREB is greater than the benefit derived from tax-exempt municipal bonds in that the tax credit derived from a CREB can be used to offset on a dollar-for-dollar basis. The City began issuing CREBs in Fiscal Year 2009 and will continue to use this financing mechanism to fund the purchase and installation of solar panels for use on city buildings. The bond principal is being repaid from the electricity savings and rebates from Tucson Electric Power. Non-Bond Debt: Lease Purchases, Certificates of Participation, and Installment Contract Debt These financing mechanisms are used when the projects involved are unsuitable for traditional bonding or a determination is made that alternative financing has advantages over bonding. The debt requirements for these financing mechanisms are payable from the city’s recurring revenues and are subject to annual appropriation by the Mayor and Council. To minimize borrowing costs, the city generally purchases financing insurance and pledges collateral towards the debt repayment. Maturities for these debts range from 1 - 20 years, depending upon the nature of the project being financed. F-6 DEBT MANAGEMENT POLICY SUMMARY OF OUTSTANDING INDEBTEDNESS As of July 1, 2011 Issue Type Principal Outstanding Governmental Activities: General Obligation Bonds Highway Revenue Bonds Certificates of Participation Special Assessment Debt Clean Renewable Energy Bonds Capital Leases $ Business-type Activities: Water System Revenue Bonds Certificates of Participation Capital Leases Total Indebtedness $ % of Total 222,360,610 123,550,000 200,726,000 3,052,000 17,662,300 2,706,740 570,057,650 35.02% 19.46% 31.61% 0.48% 2.78% 0.43% 89.77% 49,450,060 14,434,000 1,061,540 64,945,600 7.79% 2.27% 0.17% 10.23% 635,003,250 100.00% Bond Sales Forecast 2005 Bond Authorization Sales: In May 2005, the voters approved $142,000,000 of water revenue bonds for a five-year program of capital improvements to the water system. As of July 1, 2011, the City had sold $120,830,000 of that authorization. New bond authorization sales are not planned for Fiscal Year 2012. The Tucson Water Utility will instead issue water system revenue obligation bonds in the amount of $47,653,000 for the acquisition and construction of water system improvements. Repayment Impact of Bond Sales: General Obligation Bond Debt Service. General obligation bond debt is paid off from the secondary property tax rate, which is determined each year by the levy required to meet the annual debt service divided by the City’s projected secondary assessed valuation. For Fiscal Year 2012, the required levy to cover outstanding bonds is estimated at $25,721,550, an increase of $1,215,337 from the levy for Fiscal Year 2011. The Fiscal Year 2012 secondary property rate is estimated at $0.7324 per $100 of assessed valuation, an increase of $0.1063 from the Fiscal Year 2011 actual rate of $0.6261. The actual rate for Fiscal Year 2012 may be higher or lower depending on the final secondary assessed valuation set by Pima County later this summer. Street and Highway Revenue Bond Debt Service. Street and highway revenue bonds are repaid from stateshared Highway User Revenue Fund receipts. $17,878,080. Repayment from this source in Fiscal Year 2012 will be Enterprise Funds Debt Service. Enterprise Fund revenue bonds and other long-term obligations are payable solely from fees, charges for services, or rents paid by users of the service provided. The repayment of general obligation bonds used for general government purposes and the repayment of street and highway revenue bonds is budgeted in Non-Departmental. The repayment of debt incurred by internal service and enterprise funds is budgeted in their respective departments. F-7 DEBT MANAGEMENT POLICY DEBT SERVICE BY SOURCE OF FUNDS PRINCIPAL AND INTEREST FY 2011 FY 2012 1 General Government Funds General Fund Capital Improvement Fund ParkWise Fund Highway User Revenue Fund General Obligation Bond Debt Fund Street and Highway Revenue Bond Debt Fund Miscellaneous Federal Grants Fund Special Assessments Fund Total General Government Funds $ Internal Service Funds2 Facilities Management Internal Service Fund General Service Fund Total Internal Service Funds Enterprise Funds2 Environmental Services Fund Tucson City Golf Fund Tucson Water Utility Fund Total Enterprise Funds Grand Total 1 2 $ 14,344,150 332,000 773,800 940,010 27,403,580 5,799,100 83,390 744,370 50,420,400 $ 12,363,920 -01,379,550 327,720 27,021,550 17,878,080 83,390 725,020 59,779,230 5,140 1,486,000 1,491,140 5,140 1,470,000 1,475,140 2,136,600 182,500 40,708,600 43,027,700 1,365,300 182,500 41,881,130 43,428,930 94,939,240 $ 104,683,300 General Government Funds debt service payments are budgeted in Non-Departmental. Internal Service and Enterprise Funds debt service payments are budgeted in their respective departments. F-8 LEGAL REQUIREMENTS The city’s budget is subject to requirements set by the State of Arizona's Constitution and statutes, and the Tucson City Charter. LEGAL REQUIREMENTS IMPOSED BY THE STATE Tucson, like all cities in the State of Arizona, is subject to numerous budgetary and related legal requirements. Article IX, Section 20(1) of the Arizona Constitution sets out limits on the city's legal budget capacity. In general, the Mayor and Council cannot authorize expenditures of local revenues in excess of the expenditure limitation determined annually by the State of Arizona's Economic Estimates Commission (EEC). This limitation is based on the city's actual expenditures incurred during Fiscal Year 1980, adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, certain highway user revenue funds, federal funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Each year the EEC recalculates expenditure limitations for population growth and inflation, using the federal Gross Domestic Product (GDP) index to account for inflationary increases. The City’s limitation amount for Fiscal Year 2012 includes the two voter approved increases to the expenditure base. In November 1981, the voters passed an $800,000 increase and in November 1987, the voters approved a $46.9 million permanent increase to the base limitation. Property Tax Levy Limitation The Arizona Constitution and Arizona Revised Statutes (ARS) specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy may be used only to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Primary Property Tax Levy: There is a strict limitation on how much the city can levy as a primary property tax. The primary property tax levy is limited to an increase of 2% over the previous year's maximum allowable primary levy, plus an increased dollar amount due to a net gain in property not taxed the previous year (ARS §42-17051). Even if the city does not adopt the maximum allowable levy from year to year, the 2% allowable increase will be based on the prior year's "maximum allowable levy.” The "net new property" factor is included in the calculation to take into account all new construction and any additional property added to a community due to annexations. The 2% increase applies to all taxable property. The Arizona State law allows cities and towns to include tort claim reimbursements in the primary tax levy. The property tax revenue represents a reimbursement to the city’s Self-Insurance Fund for the actual cost of liability claim judgments paid during the prior fiscal year. The City of Tucson includes this reimbursement in its primary property tax levy. Secondary Property Tax Levy: The secondary property tax allows the city to levy a property tax for the purpose of retiring the principal and paying interest on general obligation bonds. This levy is referred to as the "unlimited" levy because this property tax may be levied in an amount to make necessary interest payments on, and for the retirement of, general obligation bonds issued by the city. Not only is the dollar amount of the secondary property tax levy "unlimited," the actual full cash value of property that is used in determining the tax rate can be adjusted by changes in market value without a cap (Article IX, Section 18 and 19, Arizona Constitution). Unlike the primary tax system, which uses a controlled assessment system to determine the tax rate, state laws allow the city to levy the amount of secondary property tax necessary to pay off its general obligation bonds. F-9 LEGAL REQUIREMENTS Budget Adoption State law (ARS §42-17101) requires that on or before the third Monday in July of each fiscal year, the Mayor and Council must adopt a tentative budget. Once this tentative budget has been adopted, the expenditures may not be increased upon final adoption. In effect, with the adoption of the tentative budget, the council has set its maximum "limits" for expenditure, but these limits may be reduced upon final adoption. Once the tentative budget has been adopted, it must be published once a week for at least two consecutive weeks. The tentative budget must be fully itemized in accordance with forms supplied by the auditor general and included in the council meeting minutes. State law (ARS §42-17104, §42-17105) specifies that the city or town council must adopt the final budget for the fiscal year by roll call vote at a special meeting called for that purpose. The adopted budget then becomes the amount proposed for expenditure in the upcoming fiscal year and shall not exceed the total amount proposed for expenditure in the published estimates (ARS §42-17106). Once adopted, no expenditures shall be made for a purpose not included in the budget, and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the city has at any time received, or has on hand, funds or revenue in excess of those required to meet expenditures incurred under the budget. Federal and bond funds are not subject to this requirement. Adoption of Tax Levy State law (ARS §42-17107) governing truth in taxation notice and hearing requires that on or before February 10, the county assessor shall transmit to the city an estimate of the total net assessed valuation of the city, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the city. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the city in the preceding year, the governing body shall publish a notice of tax increase. The truth in taxation hearing must be held prior to the adoption of the property tax levy. The tax levy for the city must be adopted on or before the third Monday in August (ARS §42-17151). The tax levy must be specified in an ordinance adopted by the Mayor and Council. The levy is for both the primary and secondary tax. Budget Revisions ARS §42-17106 requires that no expenditures be made for a purpose not included in the adopted budget in any fiscal year in excess of the amount specified for each purpose in the budget. The City of Tucson in its annual Budget Adoption Resolution defines “purpose” as a series of departments and offices organized into the following six program categories: 1) Elected and Official 2) Neighborhood Services 3) Operations and Development 4) Support Services 5) Non-Departmental 6) Fiduciary Fund The departments within a given program category are held accountable for their budget. Each department and the Office of Budget and Internal Audit continuously monitor expenditures. If budget changes are needed, city departments prepare budget change requests that identify the areas to be increased and decreased. The budget office approves these budget change requests; under special circumstances the city manager or his designee also approves the change requests. If there are major policy or program implications associated with a change, the city manager may submit it to the mayor and council for approval. Once approved, the revised appropriation is entered into the city’s financial management system. F-10 LEGAL REQUIREMENTS ARS §42-17106 permits the Mayor and Council, on the affirmation of a majority of the members at a duly noticed public meeting, to authorize the transfer of funds between program categories if the funds are available so long as the transfer does not violate the state set spending limitations. LEGAL REQUIREMENTS IMPOSED BY THE CITY CHARTER Legal requirements of the Tucson City Charter related to limiting property taxes and scheduling of budget adoption are more restrictive than state law. Property Tax Levy Limitation Chapter IV, Section 2 of the Tucson Charter sets an upper property tax limit of $1.75 per $100 assessed value. Therefore, state laws notwithstanding, the city cannot levy a combined primary and secondary property tax that exceeds $1.75. Fiscal Year The fiscal year of the city begins the first day of July of each year. (Tucson City Charter, Chapter XIII, Section 1) Submission of the Recommended Budget The City Charter requires that the city manager prepare a written estimate of the funds required to conduct the business and affairs of the city for the next fiscal year. This estimate, which is the recommended budget, is due on or before the first Monday in May of each year, or on such date in each year as shall be fixed by the Mayor and Council. (Tucson City Charter, Chapter XIII, Section 3) Budget Approval On or before the first Monday in June of each year, or on such date in each year as shall be fixed by the mayor and council, the city manager is required to submit to the mayor and council an estimate of the probable expenditures for the coming fiscal year, stating the amount in detail required to meet all expenditures necessary for city purposes, including interest and sinking funds, and outstanding indebtedness. Also required is an estimate of the amount of income expected from all sources and the probable amount required to be raised by taxation to cover expenditures, interest, and sinking funds. (Tucson City Charter, Chapter XIII, Section 4) Budget Publication and Hearings The budget has to be prepared in detail sufficient to show the aggregate sum and the specific items allowed for each and every purpose. The budget and a notice that the Mayor and Council will meet for the purpose of making tax levies must be published in the official newspaper of the city once a week for at least two consecutive weeks following the tentative adoption of such budget. (Tucson City Charter, Chapter XIII, Section 5) Adoption of the Budget and Tax Levy Under Chapter XIII, Section 13 of the City Charter, any unexpended funds held at the conclusion of the fiscal year, other than funds needed to pay bond indebtedness, are no longer available for expenditure and must be credited against amounts to be raised by taxation in the succeeding fiscal year. If a budget is adopted after the beginning of the fiscal year, Chapter XIII, Section 13 may bar the expenditure of any money until a budget is in place. The implications of Chapter XIII, Section 13 are two-fold. First, any nonbond related expenditure authority terminates on June 30. Second, since the clear implication of this section is that an adopted budget is necessary to provide expenditure authority, if a budget is not in place on July 1 the city cannot expend funds. To avoid any possible implications of not having a budget in place before the beginning of the fiscal year, it is advised that the Mayor and Council adopt a final budget on or before June 30. F-11 LEGAL REQUIREMENTS The Mayor and Council are required to hold a public hearing at least one week prior to the day on which tax levies are made, so that taxpayers may be heard in favor of or against any proposed tax levy. After the hearing has been concluded, the Mayor and Council adopt the budget as finally determined upon. All taxes are to be levied or voted upon in specific sums and cannot exceed the sum specified in the published estimate. (Tucson City Charter, Chapter XIII, Section 6, and Ordinance Number 1142, effective 6-23-48) City Ordinance Setting the Property Tax Rate On the day set for making tax levies, and not later than the third Monday in August, the Mayor and Council must meet and adopt an ordinance that levies upon assessed valuation of property within the city a rate of taxation sufficient to raise the amounts estimated to be required in the annual budget. (Tucson City Charter, Chapter XIII, Section 7, and Ordinance Number 1142, effective 6-23-48) F-12 STATEMENT REQUIRED BY ARIZONA REVISED STATUTES §42-17102 RELATIVE TO PROPERTY TAXATION PRIMARY AND SECONDARY TAX LEVIES FISCAL YEARS 2011 AND 2012 Property Tax Primary Secondary Total Adopted FY 2011 Levy Actual FY 2011 Levy $ 12,063,560 $ 12,063,167 $ 12,215,320 24,182,910 24,506,213 25,721,550 $ 2,492,500 -0- 2 Percentage Levy Increase/ (Decrease) $ 2,644,653 1,215,337 21.9% 5.0% $ 3,859,990 10.6% Actual FY 2011 Rate Amount Rate Increase/ (Decrease) Percentage Rate Increase/ (Decrease) Estimated FY 2012 Rate 3 Amount of Levy Increase/ (Decrease) $ 14,707,820 25,721,550 $ 40,429,370 Total 3 1 FY 2012 Total Levy Amount $ 2,492,500 Primary Secondary 2 FY 2012 Involuntary Tort Levy Amount $ 36,246,470 $ 36,569,380 $ 37,936,870 Property Tax 1 FY 2012 Maximum Levy Amount $ 0.3289 $ 0.6261 0.4297 0.7324 $ 0.1008 0.1063 30.6% 17.0% $ 0.9550 $ 1.1621 $ 0.2071 21.7% The primary property tax levy is limited to an increase of two percent over the previous year's maximum allowable primary levy plus an increased dollar amount due to a net gain in property not taxed in the previous year, such as new construction and annexed property. The primary property tax levy is shown at the estimated maximum amount. The actual maximum amount may be less. Increase to the levy rate as reimbursement for Fiscal Year 2010 tort claim payments. Both rates may differ depending on the final actual assessed valuation for the respective purposes. F-13 F-14 F-15 F-16 Schedule A to Resolution No. 21732 City of Tucson Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2012 FUND 1. General Fund $ 2. Special Revenue Funds 3. Debt Service Funds Available 4. Less: Amounts for Future Debt Retirement ACTUAL EXPENDITURES/ FUND BALANCE/ PROPERTY TAX NET ASSETS*** REVENUES EXPENSES ** 2011 2012 July 1, 2011** Primary: 12,215,320 $ 43,334,930 $ 391,706,550 $ 375,342,580 $ 400,872,060 $ 454,127,420 418,998,860 45,538,140 6,824,370 11,397,840 45,692,050 409,325,030 33,947,050 50,174,970 Secondary: 3,476,300 25,721,550 OTHER FINANCING 2012 SOURCES 9,462,000 $ INTERFUND TRANSFERS 2012 IN 9,462,000 $ $ 6. Capital Projects Funds 45,692,050 33,947,050 63,184,600 6,091,660 N/A F-17 7. Permanent Funds 222,138,300 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement N/A 257,533,390 3,476,300 222,138,300 11. Internal Service Funds 12. Fiduciary Fund $ 257,533,390 370,812,120 11,397,840 503,314,130 469,368,540 47,420,060 45,624,650 -025,721,550 -0- 6,824,370 11,397,840 22,806,260 N/A 599,094,140 274,497,420 45,624,650 22,806,260 22,806,260 873,591,560 267,532,410 -0- 599,094,140 274,497,420 80,016,680 58,037,200 66,584,120 66,584,120 492,114,300 1,206,861,030 $ 1,139,935,550 $ 47,420,060 N/A Primary: (48,259,090) $ 2,492,500 1,323,449,720 $ BUDGETED EXPENDITURES/ EXPENSES 2012 410,884,170 $ -0- 10. Total Enterprise Funds TOTAL FINANCIAL RESOURCES AVAILABLE 2012 45,538,140 $ -0- 5. Total Debt Service Funds 13. TOTAL ALL FUNDS ESTIMATED REVENUES OTHER THAN PROPERTY TAXES 2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES* 2011 873,591,560 267,532,410 79,487,900 33,721,310 79,639,290 51,169,000 543,283,300 73,572,600 40,429,370 $ 1,254,655,870 $ EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter-approved alternative expenditure limitation 9,462,000 $ 9,462,000 $ 56,935,980 $ $ 2011 1,323,449,720 $ 2012 1,329,355,870 $ $ 1,323,449,720 738,830,560 584,619,160 $ 654,917,290 $ 1,329,355,870 702,532,680 626,823,190 632,631,190 56,935,980 $ 2,435,020,790 $ The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure/Expense Adjustments Approved incurrent year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). 1,329,355,870 Schedule B to Resolution No. 21732 City of Tucson Summary of Tax Levy and Tax Rate Information Fiscal Year 2012 2011 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2012 12,063,167 $ 12,215,320 12,063,167 $ 14,707,820 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3. Property tax levy amounts A. Primary property taxes $ B. Secondary property taxes 24,506,213 C. Total property tax levy amounts $ 36,569,380 $ 12,063,167 $ 12,063,167 25,721,550 $ 40,429,370 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes $ 24,506,213 $ 24,506,213 C. Total property taxes collected $ 36,569,380 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate 0.3289 0.6261 0.9550 0.4297 0.7324 1.1621 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the no special assessment districts for which secondary city/town was operating property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. F-18 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 ESTIMATED REVENUES 2011 SOURCE OF REVENUES GENERAL FUND Local taxes Business Privilege Public Utility Use Tax Transient Occupancy Tax Room Tax Liquor Tax Pawn Broker Second Hand Dealer Occupational Taxes Governmental Property Lease Excise Tax $ 159,000,000 18,400,000 7,000,000 7,900,000 2,900,000 690,000 -045,000 1,030 ACTUAL REVENUES* 2011 $ 166,000,000 22,700,000 6,000,000 8,500,000 3,100,000 800,000 200,000 100,000 2,400 ESTIMATED REVENUES 2012 $ 169,320,000 23,127,000 6,060,000 8,585,000 3,131,000 750,000 200,000 125,000 3,500 State Shared Revenues Income Tax Sales Tax Auto Lieu Tax 51,556,240 37,300,000 21,112,830 50,306,240 38,800,000 19,400,000 43,899,990 38,800,000 19,400,000 Licenses and Permits Utility Franchise Fees Cable Television Licenses License Application Fees Alarm Permit Fee Telecommunications License & Franchise Fees Sign Regulation Fee Litter Assessment Fee Miscellaneous Licenses and Permits 13,290,000 5,376,400 2,000,000 -0915,250 295,900 200,000 12,720 12,890,000 5,376,400 1,900,000 -0915,250 300,000 174,000 14,020 13,018,900 5,384,000 1,938,000 1,000,000 923,300 316,620 174,000 15,310 Fines and forfeits City Attorney City Court Finance General Government ParkWise Planning & Development Services Transportation Tucson Fire Tucson Police 788,620 2,063,610 6,000 -0866,250 3,000 -08,000 13,792,110 655,860 1,934,160 5,000 -0450,000 3,000 20 6,000 9,020,420 835,000 3,104,520 6,030 20,000 -0-05,250 6,000 11,490,500 Charges for services Administrative Charge to Enterprise Funds City Attorney General Government General Services Housing and Community Development Information Technology Parks and Recreation ParkWise Planning and Development Services Public Defender Transportation Tucson Fire Tucson Police 11,878,730 11,550 52,000 -086,400 123,760 5,286,150 -06,203,850 55,730 -015,674,540 5,854,500 11,878,730 12,050 122,600 240 158,200 123,760 5,164,210 161,790 7,246,600 81,960 -012,175,550 4,599,490 11,878,730 13,050 123,320 400 93,900 232,800 5,577,320 -06,333,070 54,200 2,850 12,167,550 4,704,000 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-19 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 SOURCE OF REVENUES ESTIMATED REVENUES 2011 Use of Money and Property Interest Earnings Rentals and Leases Other Agencies Dispatch Services Pima Animal Care Fees University of Arizona Fire Service Law Enforcement Training State Telecomm 911 Excise Tax Tri-Band Multi-Agency Agreements Non-Grant Contributions General Government Housing and Community Development Parks and Recreation Transportation Tucson Police Open Space Contributions Election Campaign Contributions In-lieu property taxes Tucson Water Miscellaneous Sale of Property Miscellaneous Revenues Recovered Expenditures ACTUAL REVENUES* 2011 ESTIMATED REVENUES 2012 748,360 131,700 396,690 946,270 546,980 329,350 1,170,970 1,310,090 126,220 175,000 59,680 26,000 126,220 152,080 63,000 24,000 1,053,890 980,000 126,220 180,130 40,000 18,010 -070,000 350,000 12,000 700,000 11,800 -0- 1,063,950 57,100 356,400 -0856,000 7,040 1,020 1,103,810 70,000 356,400 -0833,800 12,000 -0- 1,600,000 1,600,000 1,600,000 101,000 495,310 292,510 371,460 577,120 66,410 121,010 577,000 103,350 Total General Fund $ 396,820,720 $ 399,252,800 $ 400,872,060 SPECIAL REVENUE FUNDS Mass Transit Fund Fare Box Revenue $ Pass Sale Revenue Shuttle Service Advertising Revenue Regional Transportation Authority County/Local Operating Assistance Special Needs Rents and Leases Proceeds from Sale of Capital Assets Miscellaneous Revenues Federal Transit Grants Local Transit Assistance Fund Total Mass Transit Fund $ 5,807,740 5,492,260 45,000 220,000 7,500,000 4,366,330 637,000 225,000 -0755,000 44,642,300 -069,690,630 $ 4,632,740 5,492,260 45,000 140,000 5,343,000 4,516,330 637,000 225,000 50,000 705,000 44,137,700 436,000 66,360,030 $ 6,126,800 5,679,500 -0205,000 5,870,000 4,509,170 775,900 160,000 -0338,000 81,178,800 -0104,843,170 $ $ * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-20 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 SOURCE OF REVENUES ESTIMATED REVENUES 2011 ACTUAL REVENUES* 2011 Tucson Convention Center Fund Room and Space Rental $ Box Office Fees Parking Catering and Concessions Novelty Sales Commission Revenue Facility User Fees Arena Facility User Fees Event Ticket Rebates Recovered Expenditures Rents and Leases Miscellaneous Revenues Total Tucson Convention Center Fund $ 1,264,510 177,290 1,200,000 433,120 25,990 165,000 406,640 303,790 115,000 72,310 47,000 47,000 4,257,650 $ Highway User Revenue Fund State Shared Tax - HURF $ Permits and Inspection Fees Developer In Lieu Final Fog Seal Temporary Work Zone Traffic Control Intergovernmental Agreements Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Recovered Expenditures Miscellaneous Revenues Total Highway User Revenue Fund $ 34,915,080 238,000 1,811,320 -0188,150 -060,000 -0-0-0-037,212,550 $ ParkWise Fund Parking Meter Collections $ Parking Revenues Hooded Meter Fees Parking Enforcement Fee Parking Violations Rents and Leases Proceeds from Sale of Capital Assets Interest Earnings Miscellaneous Revenues Total ParkWise Fund $ 877,070 1,926,880 16,100 246,750 -0353,660 -0-0200 3,420,660 Capital Improvement Fund Intergovernmental Agreements Certificates of Participation Interest Earnings Total Capital Improvement Fund $ 19,152,600 59,104,030 -078,256,630 $ $ $ ESTIMATED REVENUES 2012 1,220,520 140,000 875,000 380,000 25,000 150,000 260,000 200,000 133,480 -049,450 60,000 3,493,450 $ 34,915,080 177,370 3,000 10,790 169,680 2,230 189,900 115,510 24,380 -0270,380 35,878,320 $ $ $ $ $ 821,220 1,323,080 33,000 -0870,500 390,330 -0104,030 -03,542,160 $ $ 145,600 23,041,600 -023,187,200 $ $ 1,250,000 140,000 875,000 350,000 30,000 125,000 260,000 200,000 135,000 40,000 50,000 -03,455,000 30,625,850 278,000 -0-0200,000 -0291,280 2,000,000 -0-0-033,395,130 887,250 2,138,500 16,500 -0873,430 393,190 -0104,030 500 4,413,400 18,727,050 29,400,500 -048,127,550 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-21 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 SOURCE OF REVENUES ESTIMATED REVENUES 2011 Civic Contribution Fund Mayor and Council Programs $ Housing and Community Development Parks and Recreation Tucson Convention Center Tucson Fire Tucson Police Interest Earnings Total Civic Contribution Fund $ Community Development Block Grant (CDBG) Fund CDBG Entitlement $ Program Income El Portal Income Total CDBG Fund $ ACTUAL REVENUES* 2011 -0-0316,720 -050,000 -0-0366,720 $ 14,533,500 1,420 -014,534,920 $ $ $ Development Fee Fund Development Fees for Police $ Development Fees for Fire Development Fees for Transportation Development Fees for Parks Development Fees for General Service Interest Earnings Total Development Fee Fund $ -0-05,753,400 892,300 -0-06,645,700 $ Miscellaneous Housing Grant Fund Federal Miscellaneous Housing Grants $ Lead Hazard Control Grants Program Income Total Miscellaneous Housing Grant Fund $ 6,024,480 1,068,690 417,180 7,510,350 $ Public Housing Section 8 Fund Federal Public Housing Section 8 Grants $ Program Income Interest Earnings Total Public Housing Section 8 Fund $ 35,620,870 28,310 6,290 35,655,470 $ HOME Investment Partnerships Program HOME Funds $ Program Income Total HOME Investment Partnership Program $ 5,072,980 235,000 5,307,980 $ Other Federal Grants Fund City Attorney $ City Manager General Services Housing and Community Development Information Technology Parks and Recreation Transportation Tucson Fire Tucson Police Total Other Federal Grants Fund $ 404,510 2,750,000 423,800 170,540 300,000 574,750 29,719,850 2,575,940 17,916,610 54,836,000 $ $ $ $ $ $ 2,580 11,600 101,900 5,000 3,200 6,300 3,860 134,440 13,467,710 140,000 120,000 13,727,710 ESTIMATED REVENUES 2012 $ $ $ $ 539,840 250,180 1,834,740 264,390 238,530 30,690 3,158,370 $ 4,504,000 48,950 777,110 5,330,060 $ 35,547,950 28,310 6,290 35,582,550 $ 6,059,790 230,000 6,289,790 $ 360,060 2,750,000 544,800 116,000 300,000 614,750 29,005,260 1,864,520 17,916,610 53,472,000 $ $ $ $ $ $ -0-0205,100 15,400 50,000 -03,500 274,000 11,747,150 1,420 120,000 11,868,570 500,000 250,000 2,543,600 600,000 275,000 95,000 4,263,600 3,513,470 1,090,800 813,870 5,418,140 37,349,130 31,500 7,000 37,387,630 5,241,830 230,000 5,471,830 433,310 3,450,000 1,196,620 230,840 300,000 698,210 12,567,250 1,800,940 13,252,470 33,929,640 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-22 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 ESTIMATED REVENUES 2011 SOURCE OF REVENUES ACTUAL REVENUES* 2011 Non-Federal Grants Fund City Attorney $ City Clerk City Manager General Services Housing and Community Development Information Technology Parks and Recreation Tucson Fire Tucson Police Total Non-Federal Grants Fund $ 146,250 10,000 150,000 1,350,000 2,754,090 94,870 964,310 1,200,000 1,683,080 8,352,600 $ Regional Transportation Authority Fund Regional Transportation Authority $ Total Regional Transportation Authority Fund $ Total Special Revenue Funds $ DEBT SERVICE FUNDS Street and Highway Bond and Interest Fund State Shared Tax - HURF Interest Earnings $ $ 80,000 10,000 150,000 -03,575,900 94,870 964,310 1,040,000 1,683,080 7,598,160 $ 149,310 10,000 150,000 530,830 3,878,280 94,870 964,350 1,050,000 1,589,760 8,417,400 89,158,200 89,158,200 $ $ 46,193,290 46,193,290 $ $ 117,733,800 117,733,800 415,206,060 $ 303,947,530 $ 418,998,860 7,020,700 -07,020,700 $ 7,020,700 2,300 7,023,000 $ 6,480,240 -06,480,240 $ Total Street and Highway Bond and Interest Fund $ Special Assessment Bond and Interest Fund Special Assessment Collections Interest Earnings Miscellaneous Revenues ESTIMATED REVENUES 2012 $ $ $ Total Special Assessment Bond and Interest Fund $ 743,370 -0-0743,370 Total Debt Service Funds $ CAPITAL PROJECTS FUNDS 2000 General Obligation Fund General Obligation Proceeds $ Interest Earnings Total 2000 General Obligation Fund $ $ $ $ 587,530 3,480 4,270 595,280 $ 330,730 9,400 4,000 344,130 7,764,070 $ 7,618,280 $ 6,824,370 5,731,600 -05,731,600 $ 2,361,430 6,260 2,367,690 $ 2,466,060 -02,466,060 1,200,000 -01,200,000 $ 287,380 1,580 288,960 $ Tucson Water Utility Revenue Bond Fund Water Utility Revenue Bond Proceeds $ Interest Earnings Total Tucson Water Utility Revenue Bond Fund $ 300,000 -0300,000 $ $ $ -012,970 12,970 $ 18,954,000 -018,954,000 Total Capital Projects Funds $ 7,231,600 $ 2,669,620 $ 22,806,260 Environmental Services 2000 General Obligation Fund General Obligation Proceeds $ Interest Earnings Total Environmental Services 2000 General Obligation Fund $ $ $ $ $ 1,386,200 -01,386,200 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-23 Schedule C to Resolution No. 21732 City of Tucson Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 SOURCE OF REVENUES ESTIMATED REVENUES 2011 ACTUAL REVENUES* 2011 ENTERPRISE FUNDS Tucson Water Utility Fund Operating Revenues $ Non-Operating Revenues Water System Obligation Bond Proceeds Total Tucson Water Utility Fund $ 151,835,060 6,711,000 56,090,000 214,636,060 $ Environmental Services Fund Operating Revenues $ Non-Operating Revenues Certificates of Participation Proceeds Total Environmental Services Fund $ 45,500,000 1,575,000 427,300 47,502,300 $ Tucson Golf Course Fund Operating Revenues $ Total Tucson Golf Course Fund $ ESTIMATED REVENUES 2012 145,921,870 5,760,370 43,039,000 194,721,240 $ $ $ 46,733,490 990,000 427,300 48,150,790 $ 47,595,000 1,268,800 377,000 49,240,800 7,838,500 7,838,500 $ $ 7,704,950 7,704,950 $ $ 7,136,750 7,136,750 Public Housing Fund Operating Revenues $ Total Public Housing Fund $ 13,188,930 13,188,930 $ $ 14,393,910 14,393,910 $ $ 14,200,440 14,200,440 Total Enterprise Funds $ 283,165,790 $ 264,970,890 $ 274,497,420 INTERNAL SERVICE FUNDS Fleet Services Internal Service Fund Interdepartmental Charges $ Miscellaneous Revenues Total Fleet Services Internal Service Fund $ 26,633,620 352,490 26,986,110 $ 21,405,470 314,450 21,719,920 $ 25,533,310 242,000 25,775,310 General Services Internal Service Fund Interdepartmental Charges $ Miscellaneous Revenues Clean Renewable Energy Bond proceeds Total General Services Internal Service Fund $ 19,534,050 -013,790,000 33,324,050 $ 17,724,370 30,000 673,700 18,428,070 $ Self Insurance Internal Service Fund Interdepartmental Charges $ Miscellaneous Revenues Proceeds from Lawsuit Settlement Total Self Insurance Internal Service Fund $ 18,505,090 450,000 -018,955,090 $ $ $ 16,180,810 80,000 -016,260,810 $ 20,518,700 -02,460,630 22,979,330 Total Internal Service Funds $ 79,265,250 $ 56,408,800 $ 79,487,900 FIDUCIARY FUND Tucson Supplemental Retirement System Contributions $ Portfolio Earnings Transfers from Other Sources Miscellaneous Revenue Total Tucson Supplemental Retirement System $ 33,150,000 14,675,000 1,325,000 92,000 49,242,000 $ $ $ 32,155,400 11,671,500 700,000 50,000 44,576,900 $ 39,000,000 11,634,000 500,000 35,000 51,169,000 TOTAL ALL FUNDS $ 1,238,695,490 $ 1,079,444,820 $ 1,254,655,870 $ $ $ $ $ $ 159,517,000 6,313,430 38,089,000 203,919,430 19,654,180 552,780 10,526,300 30,733,260 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. F-24 Schedule D to Resolution No. 21732 City of Tucson Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2012 FUND GENERAL FUND Refunding Certificates of Participation $ Transfer to Mass Transit Fund Transfer to Tucson Convention Center Total General Fund $ OTHER FINANCING 2012 SOURCES 9,462,000 9,462,000 $ $ 9,462,000 9,462,000 INTERFUND TRANSFERS 2012 IN $ $ $ -0- $ $ 45,538,140 $ 39,495,700 6,042,440 45,538,140 SPECIAL REVENUE FUNDS Transfer from General Fund $ Transfer to Street and Highway Bond and Interest Fund Total Special Revenue Funds $ -0- $ -0- $ 45,538,140 $ 11,397,840 DEBT SERVICE FUNDS Transfer from HURF Fund $ Total Debt Service Funds $ -0- $ $ -0- $ $ 11,397,840 11,397,840 $ $ -0- CAPITAL PROJECTS FUNDS None $ Total Capital Projects Funds $ -0- $ $ -0- $ $ -0- $ $ -0- PERMANENT FUNDS None $ Total Permanent Funds $ -0- $ $ -0- $ $ -0- $ $ -0- ENTERPRISE FUNDS None $ Total Enterprise Funds $ -0- $ $ -0- $ $ -0- $ $ -0- INTERNAL SERVICE FUNDS None $ Total Internal Service Funds $ -0- $ $ -0- $ $ -0- $ $ -0- TOTAL ALL FUNDS $ 9,462,000 $ 9,462,000 $ 56,935,980 $ 56,935,980 $ 11,397,840 F-25 Schedule E to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011 FUND/DEPARTMENT GENERAL FUND Mayor and Council Budget and Internal Audit City Attorney City Clerk City Court City Manager Finance General Services Housing and Community Development Human Resources Information Technology Office of Equal Opportunity Parks and Recreation Planning and Development Services Procurement Public Defender Transportation Tucson Fire Tucson Police Non-Departmental $ Total General Fund $ 2,923,620 1,419,180 8,499,830 3,138,920 11,874,330 7,426,970 7,433,790 8,831,400 6,981,770 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2011 $ ACTUAL EXPENDITURES/ EXPENSES* 2011 $ 2,653,410 1,389,740 7,984,230 3,308,570 11,082,560 6,960,860 7,258,880 8,263,060 6,472,790 BUDGETED EXPENDITURES/ EXPENSES 2012 $ 2,663,570 1,416,390 7,900,950 4,230,110 11,655,890 6,762,520 7,778,620 7,962,650 6,403,960 2,031,440 16,882,450 893,500 41,263,170 8,011,090 1,852,890 16,197,590 795,170 38,938,940 7,714,240 1,766,520 16,254,510 823,250 38,809,240 7,583,500 3,708,470 3,197,320 1,590,550 75,295,990 142,843,080 37,459,680 3,559,520 2,703,380 1,540,170 74,114,080 140,068,390 32,484,110 3,278,660 2,797,640 1,174,780 72,193,670 135,105,880 34,249,810 391,706,550 $ -0- $ 375,342,580 $ 370,812,120 SPECIAL REVENUE FUNDS City Attorney City Clerk City Court City Manager General Services Housing and Community Development Information Technology Parks and Recreation ParkWise Transportation Tucson Convention Center Tucson Fire Tucson Police Non-Departmental Total Special Revenue Funds $ 550,760 10,000 1,750,000 2,900,000 10,727,800 68,271,060 440,060 -0790,000 2,300,000 4,716,400 66,475,950 590,960 10,000 790,000 3,600,000 9,511,950 64,402,750 394,870 16,207,380 9,146,860 268,684,100 5,999,310 5,825,940 55,901,220 7,758,120 394,870 9,626,960 7,721,970 263,708,730 5,470,150 5,680,530 35,241,290 6,758,120 394,870 15,834,610 3,959,950 324,147,820 6,819,060 2,900,940 28,220,610 8,185,020 454,127,420 $ $ 45,692,050 $ Total Debt Service Funds $ 45,692,050 $ DEBT SERVICE FUNDS Non-Departmental -0- -0- $ 409,325,030 $ 469,368,540 $ 33,947,050 $ 45,624,650 $ 33,947,050 $ 45,624,650 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-26 Schedule E to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011 FUND/DEPARTMENT CAPITAL PROJECTS FUNDS Environmental Services Parks and Recreation Transportation Tucson Fire Tucson Water $ Total Capital Projects Funds $ ENTERPRISE FUNDS Environmental Services Housing and Community Development Tucson City Golf Tucson Water Utility $ 1,200,000 2,885,700 2,180,100 665,800 56,253,000 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2011 $ 63,184,600 $ 47,938,560 13,188,930 $ -0- 287,380 2,735,500 2,579,980 488,800 -0- BUDGETED EXPENDITURES/ EXPENSES 2012 $ $ INTERNAL SERVICE FUNDS Finance Department General Services $ Human Resources Department Transportation Tucson Fire Non-Departmental 9,256,080 61,816,960 7,819,950 670,000 448,550 5,140 Total Internal Service Funds $ 80,016,680 $ 66,584,120 -0- $ 6,091,660 $ 22,806,260 $ 42,146,920 14,199,890 $ 50,090,020 14,200,440 $ $ -0- 1,386,200 554,060 1,712,000 200,000 18,954,000 $ 7,676,890 193,509,690 222,138,300 TOTAL ALL FUNDS $ $ 7,838,500 153,172,310 Total Enterprise Funds $ FIDUCIARY FUNDS Tucson Supplemental $ Retirement System Total Fiduciary Funds $ ACTUAL EXPENDITURES/ EXPENSES* 2011 257,533,390 9,034,700 40,092,860 7,785,950 670,000 448,550 5,140 7,136,750 196,105,200 $ $ 267,532,410 9,534,550 58,579,130 7,938,800 670,000 451,040 2,465,770 $ 58,037,200 $ 79,639,290 $ $ 66,584,120 $ 73,572,600 66,584,120 $ $ 66,584,120 $ 73,572,600 1,323,449,720 $ $ 1,206,861,030 $ 1,329,355,870 -0- * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-27 Schedule F to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2012 DEPARTMENT/FUND Mayor and Council General Fund ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2011 2011 2011 2012 Department Total $ $ 2,923,620 2,923,620 $ $ -0- $ $ 2,653,410 2,653,410 $ $ 2,663,570 2,663,570 Budget and Internal Audit General Fund Department Total $ $ 1,419,180 1,419,180 $ $ -0- $ $ 1,389,740 1,389,740 $ $ 1,416,390 1,416,390 $ 8,499,830 404,510 146,250 9,050,590 $ $ $ $ 7,984,230 360,060 80,000 8,424,290 7,900,950 439,650 151,310 8,491,910 3,138,920 10,000 3,148,920 $ $ 3,308,570 $ $ 3,308,570 $ 11,874,330 1,750,000 13,624,330 $ $ 11,082,560 790,000 11,872,560 $ 7,426,970 150,000 2,750,000 10,326,970 $ 6,960,860 150,000 2,150,000 9,260,860 $ $ $ -0- $ 42,146,920 287,380 42,434,300 $ $ 47,938,560 1,200,000 49,138,560 $ 50,090,020 1,386,200 51,476,220 $ $ 893,500 893,500 $ $ -0- $ $ 795,170 795,170 $ $ 823,250 823,250 $ 7,433,790 9,256,080 $ $ 7,258,880 9,034,700 $ 7,778,620 9,534,550 $ 16,689,870 $ $ 16,293,580 $ 17,313,170 $ 8,831,400 8,954,000 27,926,900 33,890,060 1,350,000 423,800 81,376,160 $ $ 8,263,060 4,171,600 21,604,650 18,488,210 -0544,800 53,072,320 $ 7,962,650 7,784,500 26,781,740 31,797,390 530,830 1,196,620 76,053,730 City Attorney General Fund Other Federal Grants Fund Non-Federal Grants Fund Department Total City Clerk General Fund Non-Federal Grants Fund Department Total City Court General Fund Capital Improvement Fund Department Total City Manager General Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total Environmental Services Environmental Services Fund 2000 General Obligation Bond Fund Department Total Equal Opportunity Programs General Fund Department Total Finance Department General Fund Self Insurance Internal Service Fund Department Total General Services General Fund Capital Improvements Fund Fleet Services Internal Service Fund General Service Internal Service Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ -0- -0- -0- $ $ -0- $ $ -0- -0- $ $ $ $ $ 4,230,110 10,000 4,240,110 11,655,890 790,000 12,445,890 6,762,520 150,000 3,450,000 10,362,520 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-28 Schedule F to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2012 DEPARTMENT/FUND Housing and Community Development General Fund Capital Improvements Fund Civic Contribution Fund Community Development Block Grant Highway User Revenue Fund Miscellaneous Housing Grants Non-Federal Grants Fund Other Federal Grants Fund Public Housing Funds (AMP) Public Housing HOME Program Public Housing Section 8 Fund Department Total Human Resources General Fund Self Insurance Internal Service Fund Department Total Information Technology General Fund Non-Federal Grants Fund Other Federal Grants Fund Department Total Parks and Recreation General Fund 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Development Fee Fund Non-Federal Grant Fund Other Federal Grants Fund Regional Transportation Authority Department Total ParkWise ParkWise Fund Capital Improvements Fund Department Total Planning and Development Services General Fund Department Total $ $ $ $ $ $ $ $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2011 2011 2011 2012 6,981,770 145,600 -014,534,920 2,275,500 7,510,350 2,754,090 170,540 13,188,930 5,307,980 35,572,080 88,441,760 $ 2,031,440 7,819,950 9,851,390 $ 16,882,450 94,870 300,000 17,277,320 $ 41,263,170 2,885,700 13,459,300 316,720 892,300 964,310 574,750 -060,356,250 $ $ $ $ $ $ -0- $ $ -0- $ $ -0- $ $ -0- $ $ 1,852,890 7,785,950 9,638,840 $ 16,197,590 94,870 300,000 16,592,460 $ 38,938,940 2,735,500 6,954,550 371,980 443,960 964,310 614,750 277,410 51,301,400 $ $ $ 2,984,950 975,000 3,959,950 $ $ $ $ 6,403,960 -0-011,135,190 950,000 5,418,140 3,878,280 230,840 14,200,440 5,471,830 37,318,470 85,007,150 1,766,520 7,938,800 9,705,320 16,254,510 94,870 300,000 16,649,380 38,809,240 554,060 10,359,750 3,012,200 800,100 964,350 698,210 -055,197,910 $ $ -0- $ 2,196,970 5,525,000 7,721,970 $ $ 8,011,090 8,011,090 $ $ -0- $ $ 7,714,240 7,714,240 $ $ 7,583,500 7,583,500 Department Total $ $ 3,708,470 3,708,470 $ $ -0- $ $ 3,559,520 3,559,520 $ $ 3,278,660 3,278,660 Department Total $ $ 3,197,320 3,197,320 $ $ -0- $ $ 2,703,380 2,703,380 $ $ 2,797,640 2,797,640 Public Defender General Fund $ $ 6,472,790 145,600 11,600 15,401,910 56,350 5,365,100 3,575,900 116,000 14,199,890 6,289,790 35,513,700 87,148,630 2,646,860 6,500,000 9,146,860 Procurement General Fund $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-29 Schedule F to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2012 DEPARTMENT/FUND Transportation General Fund 2000 General Obligation Fund Highway User Revenue Fund Capital Improvements Fund Development Fee Fund Other Federal Grants Non-Federal Grants Fund Mass Transit Fund Regional Transportation Authority Self Insurance Internal Service Fund Department Total Tucson City Golf Golf Course Fund Department Total Tucson Convention Center Convention Center Fund Capital Improvements Fund Civic Contributions Department Total Tucson Fire General Fund 2000 General Obligation Fund Capital Improvements Fund Civic Contribution Fund Non-Federal Grants Fund Other Federal Grants Fund Self Insurance Internal Service Fund Department Total Tucson Police General Fund Capital Improvements Fund Non-Federal Grants Fund Other Federal Grants Department Total Tucson Water Tucson Water Utility Fund Tucson Water Utility Revenue Bond Department Total $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2011 2011 2011 2012 $ $ 1,590,550 2,180,100 32,047,820 7,064,200 5,753,400 29,719,850 -0104,940,630 89,158,200 670,000 273,124,750 $ -0- $ $ 7,838,500 7,838,500 $ $ -0- $ 5,999,310 -0-05,999,310 $ $ $ $ $ $ $ $ 75,295,990 665,800 2,000,000 50,000 1,200,000 2,575,940 448,550 82,236,280 $ $ -0- $ $ 142,843,080 36,301,530 1,683,080 17,916,610 198,744,300 $ 153,172,310 56,253,000 209,425,310 $ $ $ $ $ 1,540,170 2,579,980 30,802,380 7,498,530 7,073,720 29,005,260 41,260 103,642,740 85,644,840 670,000 268,498,880 $ 1,174,780 1,712,000 32,558,000 11,315,300 5,634,600 12,567,250 -0144,338,870 117,733,800 670,000 327,704,600 $ $ 7,676,890 7,676,890 $ $ 7,136,750 7,136,750 $ 5,447,790 -022,360 5,470,150 $ 5,703,660 1,100,000 15,400 6,819,060 74,114,080 488,800 2,726,000 50,000 1,040,010 1,864,520 448,550 80,731,960 $ 140,068,390 21,041,600 1,683,080 12,516,610 175,309,680 $ 193,509,690 -0193,509,690 $ $ $ -0- $ $ -0- $ $ -0- $ $ $ $ $ 72,193,670 200,000 -050,000 1,050,000 1,800,940 451,040 75,745,650 135,105,880 13,288,000 1,597,210 13,335,400 163,326,490 196,105,200 18,954,000 215,059,200 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-30 Schedule F to Resolution No. 21732 City of Tucson Summary by Department of Expenditures/Expenses Fiscal Year 2012 DEPARTMENT/FUND Non-Departmental General Fund Capital Improvements Fund Convention Center Fund Fleet Services Internal Service Fund General Obligation Bond Debt Service Fund Highway User Revenue Fund ParkWise Fund Public Housing Section 8 Fund Self Insurance Internal Service Fund Special Assessments Fund Street and Highway Bond Debt Service Fund Department Total $ ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2011 2011 2011 2012 37,459,680 2,082,000 3,778,340 5,140 27,403,580 $ $ 1,040,590 773,800 83,390 -0744,370 17,544,100 32,484,110 1,082,000 3,778,340 5,140 27,403,580 $ 1,040,590 773,800 83,390 -0744,370 5,799,100 34,249,810 2,500,000 3,793,780 5,140 27,021,550 428,300 1,379,550 83,390 2,460,630 725,020 17,878,080 $ 90,914,990 $ -0- $ 73,194,420 $ 90,525,250 $ $ 66,584,120 66,584,120 $ $ -0- $ $ 66,584,120 66,584,120 $ $ 73,572,600 73,572,600 TOTAL ALL DEPARTMENTS $ 1,323,449,720 $ -0- $ 1,206,861,030 $ 1,329,355,870 Pension Services TSRS Pension Fund Department Total * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. F-31 Section G Glossary GLOSSARY of TERMS Term Definition ACCOUNTABILITY The state of being obliged to explain actions to justify what was done. Accountability requires justification for the raising of public funds and the purposes for which they are used. ACTIVITY A group of related functions performed by one or more organizational units for the purpose of satisfying a need for which the city is responsible. ALLOCATION Assigning one or more items of cost or revenue to one or more segments of an organization according to benefits received, responsibilities, or other logical measures of use. ANALYSIS A process that separates the whole into its parts to determine their nature, proportion, function, and relationship. ANNUALIZED COSTS Operating costs incurred at annual rates for a portion of the prior fiscal year that must be incurred at similar rates for the entire 12 months of the succeeding fiscal year. APPROPRIATION An authorization granted by the Mayor and Council to make expenditures and to incur obligations for purposes specified in the appropriation resolution. ASSESSED VALUATION A valuation set upon real estate or other property by the county assessor and the state as a basis for levying taxes. BOND A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date), together with periodic interest at a specific rate. BOND FUNDS Funds used for the purchase or construction of major capital facilities, which are not financed by other funds. The use of bond funds is limited to ensure that bond proceeds are spent only in the amounts and for the purposes authorized. BOND PROCEEDS Funds derived from the sale of bonds for the purpose of constructing major capital facilities. BONDS - GENERAL OBLIGATION Limited tax bonds that are secured by the city's secondary property tax. BUDGET A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period and the proposed means of financing them. G-1 GLOSSARY of TERMS Term Definition CAPITAL BUDGET A financial plan of proposed capital expenditures and the means of financing them. CAPITAL CARRYFORWARD Capital funds unspent and brought forward from prior years. CAPITAL IMPROVEMENT FUND The Capital Improvement Fund accounts for capital projects that are financed by Certificate of Participation (COPs) or are reimbursed by governmental agencies such as Pima County and Pima Association of Governments (PAG). CAPITAL IMPROVEMENT PROGRAM (CIP) A plan separate from the annual budget that identifies: (1) all capital improvements which are proposed to be undertaken during a five fiscal year period, (2) the cost estimate for each improvement, (3) the method of financing each improvement, and (4) the planned implementation schedule for each project. CAPITAL PROJECT Any project having assets of significant value and a useful life of six years or more. Capital projects include the purchase of land, design, engineering, and construction of buildings and infrastructure items such as streets, bridges, drainage, street lighting, water system, etc. Capital improvements are permanent attachments intended to remain on the land. Capital projects may include the acquisition of heavy equipment and machinery or specialized vehicles using capital funding sources. CARRYFORWARD CAPITAL IMPROVEMENT PROJECT Any capital project that has been previously approved by the Mayor and Council, but for various reasons has not been implemented on schedule. Under state law and Generally Accepted Accounting Principles, only those costs relating to work actually done on or before the last day of the fiscal year can be reflected on the financial statements of that fiscal year. To avoid having to charge the project costs estimated to be incurred in a subsequent fiscal year as an unbudgeted item for that year and, therefore, violate state budget law, such a project and the associated projected costs are included in the subsequent fiscal year's budget. CARRYFORWARD OPERATING FUND BALANCES Operating funds unspent and brought forward from prior fiscal years. CERTIFICATES of PARTICIPATION (COPs) A debt financing tool which is used to enable the city to purchase large equipment and improve or construct city facilities. Interest is paid and principal repaid through annual payments made from funds appropriated each fiscal year by the Mayor and Council. G-2 GLOSSARY of TERMS Term Definition COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Financial report that contains, at a minimum, three sections: (1) introductory, (2) financial, and (3) statistical, and whose financial section provides information on each individual fund and component unit. CUSTOMER The recipient of a product or service provided by the city. Internal customers are city departments, employees, or officials who receive products or services provided by other city departments. External customers are citizens, neighborhoods, community organizations, businesses, or other public entities who receive products or services provided by a city department. DEBT SERVICE The amount required to retire the principal and pay the interest on outstanding debt. ENCUMBRANCES Obligations in the form of purchase orders, contracts, or other commitments that are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. ENTERPRISE FUND An accounting entity established to account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly selfsupporting. EQUIPMENT An item of machinery or furniture having a unit cost of more than $5,000 and an estimated useful life of more than one year. Heavy equipment and machinery that are capital improvements are included in the capital budget and are not considered equipment items in the operating budget. EXPENDITURE Any authorization made for the payment or disbursing of funds during the fiscal year. FEDERAL ECONOMIC STIMULUS Federal grant funding provided through the 2009 American Recovery and Reinvestment Act in order to create jobs and stimulate the local economy. FIDUCIARY FUNDS Funds used to report assets held in a trustee capacity and therefore cannot be used to support the city’s programs. The Tucson Supplemental Retirement System fund is a fiduciary fund. FISCAL YEAR (FY) A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. Fiscal Year 2012 refers to the period July 1, 2011 through June 30, 2012. G-3 GLOSSARY of TERMS Term Definition FULL-TIME EQUIVALENT POSITION (FTE) A full-time position, or part-time position converted to a decimal equivalent of a full-time position, based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND An independent fiscal and accounting entity with a selfbalancing set of accounts recording cash and/or other resources, together with all related liabilities, for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations. FUND BALANCE The difference between assets and liabilities reported in a governmental fund. GENERAL FUND A fund used to account for all general transactions of the city that do not require a special type of fund. HOME RULE Home Rule is an alternative to the State set expenditure limitation. A home rule prescribes the method the city will use to calculate its own expenditure limitation each year. Voter approval of a home rule must occur prior to the first fiscal year in which it applies. Home rules apply for four succeeding fiscal years, after which the constitutional expenditure limitation becomes effective, unless a new home rule is adopted. IN LIEU of TAXES Enterprise funds most often are not subject to property taxes because of their governmental character. In lieu of tax payments compensate the general government for public services received. In some cases, these payments are calculated to be reasonably equivalent in value to the services provided. In other cases, there is no clear link between the amounts paid and the value of services received. INTER ACTIVITY TRANSFERS Transactions between city organizations or funds that would be treated as revenues or expenditures if they involved parties external to the city. Transactions may be charged against other organizations or funds. INTERNAL SERVICE FUNDS Funds used to report any activity that provides goods or services to other funds, departments, or agencies of the primary government on a cost-reimbursement basis. The goal of an internal service fund is to measure the full cost of providing goods or services for the purpose of fully recovering that cost through fees or charges. The Risk Management Fund is such a fund; departments are assessed charges to fund the city’s self-insurance expenses. G-4 GLOSSARY of TERMS Term Definition NON-RECURRING REVENUE Proceeds of general obligation bonds, revenue bonds, and other restricted revenue. OPERATING BUDGET A financial plan which applies to all proposed expenditures other than for capital improvements. OPERATING FUNDS Resources derived from recurring revenue sources used to finance operating expenditures and pay-as-you-go capital expenditures. ORGANIZATION The smallest unit of budgetary accountability and control which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the city is responsible. OTHER COSTS This classification of costs includes Sun Tran expenditures, contributions to outside agencies, specific federal fund expenditures, and miscellaneous expenditures. OUTSIDE AGENCIES Non-profit organizations whose activities support the Mayor and Council’s priorities. pCARD A charge card that allows goods ands services to be procured without using a traditional procurement process. A pCard is also known as a procurement card. PRIMARY PROPERTY TAXES All ad valorem taxes, except the secondary property taxes, which can be used for any lawful purpose. PROGRAMS Desired output-oriented accomplishments which can be measured and achieved within a given timeframe. Achievement of the programs advance the activity and organization toward fulfillment of a corresponding need. PROJECTS Unique assignments having a finite time span and a deliverable; normally associated with capital improvements such as roadways, neighborhood facilities, etc. RECURRING REVENUES Revenue sources available on a continuing basis to support operating and capital budgetary needs. RESTRICTED REVENUES Revenues which are legally restricted for a specific purpose by the federal, state, or local governments. REVENUES Income from taxes and other sources during the fiscal year. SALARIES and BENEFITS The costs of compensating employees of the City of Tucson, including salaries and employee benefit costs, such as health, dental, and life insurance, city contributions for retirement, social security, and workers’ compensation insurance. G-5 GLOSSARY of TERMS Term Definition SECONDARY PROPERTY TAXES Ad valorem taxes or special property assessments used to pay the principal, interest, and redemption charges on any bonded indebtedness or other lawful long-term obligation issued or incurred for a specific purpose by a municipality, county, or taxing district; and assessments levied by or for assessment districts and for limited purpose districts other than school districts and community colleges pursuant to an election to temporarily exceed (up to one year) budget, expenditure, or tax limitations. SECONDARY TAX RATE The rate per one hundred dollars of assessed value employed in the levy of secondary property taxes. The assessed value derived from the current full cash value (market value) is the basis for computing taxes for budget overrides, bonds, and for sanitary, fire, and other special districts. SERVICES Costs which involve the performance of a specific service by an outside organization or other city organization. Examples of services include consultants, utilities, and vehicle maintenance. SPECIAL ASSESSMENTS Compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. STREET and HIGHWAY BONDS Revenue bonds which are secured by the city's Highway User Revenues and used for the construction of street, highway, and related capital projects. SUPPLIES Expendable items used by operating departments. Examples include office supplies, repair and replacement parts for equipment, books, and gasoline. TAX LEVY The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. TAX RATE The amount of tax levied for each one hundred dollars of assessed valuation. G-6 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions ADA ALS AMP ARRA ARS AZA Americans with Disabilities Act Advanced Life Support Asset Management Project American Recovery and Reinvestment Act Arizona Revised Statutes Association of Zoos and Aquariums BABs BCC BOBS Build America Bonds Boards, Committees and Commissions Budget Options Balancing System CAFR CAP CAVSARP CCTF CDBG CIP CNA COPs COPS CREBs CWAC Comprehensive Annual Financial Report Central Arizona Project Central Avra Valley Storage and Recovery Project Community Conservation Task Force Community Development Block Grant Capital Improvement Program Counter Narcotics Alliance Certificates of Participation Community Oriented Policing Services Clean Renewable Energy Bonds Citizen’s Water Advisory Committee DATJ DUI Day Alternative to Jail Driving Under the Influence EATJ EEC EMP EMS EPCR ES Evening Alternative to Jail Economic Estimates Commission Environmental Management Program Emergency Medical Service Electronic Patient Care Reporting Environmental Services FARE FMT FTE FY Fines/Fees and Restitution Enforcement Program Financial Monitoring Team Full-Time Equivalent Fiscal Year GDP GIS Gross Domestic Product Geographic Information Systems HCD HCV HELP HHW HOPE VI HUD HURF HVAC Housing and Community Development Housing Choice Voucher Highway Expansion Loan Program Household Hazardous Waste Housing Opportunities for People Everywhere Housing and Urban Development Highway User Revenue Fund Heating, Ventilation, and Air Conditioning G-7 ACRONYMS and INITIALISMS Acronym/Initialisms Definitions IFPP IT Impact Fee Projects Plan Information Technology JCEF JFS Judicial Collection Enhancement Fund Juvenile Fire Stopper MOV MUTCD Motor Operated Valve Manual on Uniform Traffic Devices OCSD OEOP O&M Office of Conservation and Sustainable Development Office of Equal Opportunity Programs Operating and Maintenance PAG PSPRS Pima Association of Governments Public Safety Personnel Retirement System QECB Qualified Energy Conservation Bonds RICO RTA Racketeer Influenced and Corrupt Organizations Regional Transportation Authority SAVSARP SCADA SEMAP SHARP Southern Avra Valley Storage and Recovery Project Supervisory Control and Data Acquisition Section 8 Management Assessment Program Southeast Houghton Area Recharge Project TCC TCG TIGER TSRS Tucson Convention Center Tucson City Golf Transportation Investment Generating Economic Recovery Tucson Supplemental Retirement System VOIP Voice Over Internet Protocol WIFA WSI Water Infrastructure Finance Authority Water Safety Instruction G-8