Maricopa County Justice System Annual Activities Report Fiscal Year 2000-01 Introduction Superior Court Filings by County in Arizona (FY00) Welcome to the fourth Annual Activities Report detailing efforts of the justice and law enforcement agencies of Maricopa County government. This report highlights activity from July 2000 through June 2001 (fiscal year 2001). While all attempts were made to provide consistent data, please note that some information is compiled on a calendar versus fiscal year basis, other data may not reflect the most recent year, and governmental entities and county agencies do not measure events with common methodologies. Maricopa Pima Yavapai Yuma Coconino Juvenile Filings Total Filings Criminal Filings per 1,000 Residents 28,106 4,840 1,483 1,339 838 18,984 4,178 863 998 585 111,164 26,390 6,172 5,115 3,052 8.91 5.74 8.85 8.37 7.20 Source: Arizona Supreme Court ! National and State Experience Criminal Filings With 60% of the state population, Maricopa County accounts for 63% of all filings into Arizona Superior Courts (64% of criminal filings, 55% of juvenile filings). Levels of victimization and criminal activity continue to decline on the national level. According to annual surveys conducted by the U.S. Department of Justice, property crimes have steadily decreased since the mid-1970s, with a 10% reduction in 2000. The surveys also show a decrease in violent crimes since 1994, with a 15% reduction in 2000. Average Daily Population in County Jails Victimization surveys from 1999 also show that well under half the crimes perpetrated are reported to police (34% of property crimes and 43% of violent crimes). Of those reported, 18% of property crime and 50% of violent crime cases were solved by police (source: FBI). Maricopa County Harris County, TX Los Angeles County, CA San Diego County, CA King County, WA Crime Reported by City Source: Department of Justice, Bureau of Justice Statistics Phoenix Houston Los Angeles San Diego Seattle CY99 CY00 %CHG Rate per 1,000 Residents 94,641 131,774 167,495 49,587 49,760 97,498 131,711 180,532 46,358 45,300 3% 0% 8% -7% -9% 73.81 68.05 48.86 37.89 80.40 Source: FBI, National Uniform Crime Reports (include murder, rape, aggravated assault, robbery, burglary, larceny-theft, and motor vehicle theft) Percent Change in Reported Crime 1998-1999 U.S. Compared to Maricopa County Maricopa County U.S. ! FY99 FY00 Rate per 1,000 Residents 6,770 7,772 20,683 5,666 2,345 6,664 8,234 19,662 5,317 2,400 2.17 2.42 2.07 1.89 1.38 Despite rising crime numbers, the average daily jail population in Maricopa County showed a slight downward trend compared with a national increase in local jails of 2.5%. Adults on Probation by State Arizona Texas California Washington CY98 CY99 %CHG Rate per 1,000 Adult Residents 51,329 443,688 324,427 152,140 57,076 447,100 332,414 158,213 11.2 2.9 2.5 4.0 16.6 31.2 13.7 37.1 Source: Department of Justice, Bureau of Justice Statistics: calendar year-end figures 15.0% 10.0% ! 5.0% From 1998 to 1999, Arizona had the third highest increase of adults on probation (behind Idaho and Vermont). 0.0% -5.0% -10.0% Contents -15.0% Murder Rape Robbery Aggravated Burglary Assault Theft Vehicular Theft Pe rce nt Change in Re porte d Crime pe r 1,000 Re s ide nts , from 1995 10% M aricop a County U.S. 0% -10% -20% -30% -40% 1995 1996 1997 1998 1999 2 2 3 4 5 5 6 6 Focused on Results Highlights Superior Court Juvenile Court Services Justice Court Constables Clerk of the Court County Attorney 7 Medical Examiner 7 Correctional Health Svcs 7 Report Info and Contacts 8 Sheriff’s Office 9 Indigent Representation 10 Adult Probation 11 Budget 12 Status of Jail Tax Projects Maricopa County Focused on Results Justice System The justice and law enforcement agencies of Maricopa County each hold distinctive mandates yet function as part of a system. Responsibilities of these agencies are diverse; they investigate, arrest, charge, protect, defend, heal, prosecute, supervise, fine, adjudicate, mediate, test, autopsy, or detain members of this community. Even with this diversity, agencies strive to work together toward improved delivery of justice. These efforts are fully detailed in strategic plans, part of the Managing for Results initiative. By integrating planning with budgeting and performance measuring, business leaders may make more informed decisions and tell citizens what they receive for their investment of tax dollars. The Board of Supervisors determined the mission of Maricopa County to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities. This policy guideline led many departments to examine issues expected to impact their business over the next three to five years, and then respond with their own vision, mission, and goals. Agencies, including independent elected offices, then defined business practices by programs, activities, and services, with performance measures to monitor outcomes. Employee performance plans are linked with these plans, so those individuals can see how their efforts contribute to department and countywide goals. All county agencies, offices, and the courts developed these strategic plans during fiscal year 2001. Each department will have standardized performance and cost data for each key service provided. This will provide valuable management information and help show not only workload output, but how the system is more effectively managing that workload (such as percent of probationers no longer re-offending). While strategic plans are unique to each agency, there are similar common components. All agencies will assess how close their budgeting estimates match actual expenses, the staff turnover rate, and the proportion of satisfied customers (by annual citizen surveys). Another common measure of success is employee time. Most agencies will assess the time to complete required tasks. This is a critical factor in an interrelated justice system, where changes in one segment may only result in true benefit when other partners advance as well. Various outputs including system productivity and service unit costs can be measured with this data. Issues facing agencies over the next three to five years are: • Difficulties with recruiting, retaining, and rewarding qualified staff. • Population increases resulting in increases in justice system workload, with changing demographics and citizen diversity. • Further changes in law and increasing case complexity. • Greater collaboration among agencies requiring a change in business practices. • Rising public service expectations. • Needing to be innovative. To respond to these and other issues, agencies have their own goals to guide efforts over the next three to five years. 2 In addition to these agency plans, there are three systemwide goals aimed at improving case processing, reducing the number of cases by reducing adult and juvenile recidivism, and preventing crime. Highlights of Fiscal Year 2001 • • • • • • • • • Results of the 2000 decennial census showed Maricopa as the fourth most populous county. The region grew by just under one million persons between 1990 and 2000 (to a population of 3,072,149), the greatest increase of any county in the nation. The County, Courts, and justice agencies invested significant energy and resources to prevent juvenile crime, realizing a reduction of referrals to Juvenile Court in targeted areas of the county. These efforts result in a safer community without proportionately greater investments in criminal justice (pgs 4, 12). The Justice Courts and Superior Court greatly streamlined frontend felony processing, by coordinating early court proceedings at Regional Court Centers which expedite case processing, and reduce jail overcrowding and inmate transports (pages 3, 5, 8). Agencies reduced the backlog of felony cases and delay in case resolution, even during a period of substantial population and caseload growth (page 3). Agencies are collaborating to increase collections of outstanding debt and victim restitution through enhanced collection efforts, including use of private firms (pages 5, 6, 10). Community safety was increased and public costs lowered by expanded supervision of defendants and juveniles awaiting trial, through intensive supervision and electronic monitoring (pgs 3, 4). The single largest construction program in the nation for county detention facilities is underway, with all components on time and within budget. Meanwhile the average daily jail population for adults increased to 7,043 (pages 8, 12). Technologies are being fully utilized to improve service delivery and contain staff costs, through internet access to court records, video hearings, integrated data systems, electronic court records in lieu of paper processing, on-line jury management (pages 6, 12). There has been a 51% increase in justice system funding over the past five years to manage workload increases, invest in technology, and build detention facilities. Maricopa residents voted to generate local revenue to pay for these facilities and related services, and grants (mainly state sources) contribute 17% of the revenues needed for other critical activities (pages 11, 12). Maricopa County Justice System Notables In reviewing the data from agencies, it is interesting to note that last year there were: • 17,591 marriage dissolutions (divorces) and 14,600 marriage licenses issued. • 340 homicide cases reviewed by the Medical Examiner and 178 homicide cases filed by prosecutors. • 7,043 adults in jail each day and 25,116 on court-supervised release (daily average). • 404 juveniles in custody each day and 5,908 on courtsupervised release (daily average). In general: • 90% of criminal and juvenile defendants have a publicfunded attorney. • 3% of criminal and 1.3% of civil cases are decided by trial. • 65% of arrestees test positive for drugs. • 16% of inmates have a mental health problem. • 62% of Superior Court cases are not criminal or delinquency. Maricopa County Justice System Activities Report Fiscal Year 2000-01 Superior Court Agency Information • The Superior Court of Arizona in Maricopa County provides a public forum for dispute resolution and court services so that the public may realize timely, fair, and individualized justice. Superior Court Filings by Department CY 1995-1998 and FY 2000-2001 120,000 100,000 Tax Court 80,000 Major Events ! Case Processing Times continue to improve. The court disposed of more cases than were filed several months this last fiscal year. More active cases are terminated within 180 days and the active pending caseload is 1,000 less than a year ago. ! Regional Court Centers (RCC) were initiated, where early felony proceedings heard by the 23 Justice Courts are coordinated to one of three locations. With Superior Court judicial officers present, preliminary hearings and arraignments may be heard on the same day, eliminating a 10-day delay. For defendants also sentenced at an RCC, the 30-day waiting period is reduced to 10 days. The Downtown RCC began on February 21, 2001 with cases from three Justice Courts, and by August was fully operational with cases from 10 courts. Two additional RCCs are planned for the Northwest and Southeast regions, to be operational before the end of 2001. ! The Manager Judge Program started in March of 2001 with judges replacing commissioners handling management hearings on cases proceeding to trial. The broader authority of judges allows more action to occur and cases to be resolved more effectively, while freeing trial divisions to devote more time to substantive case issues. ! The Continuance Panel began in July 2000 with a rotating judge, different from the trial division judge, hearing motions for continuance requests of more than five days. As a result of the panel, there are fewer requests for continuances and 40% of those granted are for less than 20 days. Superior Court Filings by Department - FY01 Total Filings 115,186 M ental Health 1% Probate 6% Family Court 28% Juvenile 16% Tax Court 1% Civil 24% Criminal 24% 25,000 20,000 15,000 10,000 5,000 0 FY99 FY00 Filings FY01 Terminations Maricopa County Justice System Activities Report Fiscal Year 2000-01 Probate 60,000 Juvenile 40,000 Family Court Criminal 20,000 Civil 0 CY 1995 CY 1996 CY 1997 CY 1998 FY 2000 FY 2001 Active Pending Criminal Cases July 1998 - June 2001 10,000 9,000 8,000 7,000 6,000 5,000 Jul98 Oct- Jan- Apr98 99 99 Jul99 Oct- Jan- Apr99 00 00 Jul00 Oct- Jan- Apr00 01 01 Pretrial Services Agency Agency Information ! The Pretrial Services Agency is a division of Superior Court charged with four main areas of responsibility: " Conduct background checks, interview arrestees, and verify defendant information for persons booked into jail (Jail Unit). " Provide standard, intensive, and electronic monitoring services for defendants released to Pretrial Services, to secure that defendant’s appearance in court (Defendant Monitoring Unit). " Track failures to appear. " Match defendants with needed services (including drug treatment). Major Events ! In April 2000, the Superior Court implemented Continuous Initial Appearance (IA) Court in Madison Street Jail. The court operates 24-hours a day, seven days a week, with six fulltime hearing officers. The court held 71,250 initial appearances in fiscal year 2001. Superior Court Criminal Filings vs. Terminations 30,000 M ental Health Pretrial Supervision Average Caseload General Intensive 700 600 500 400 300 200 100 0 FY 98 FY 99 FY 00 FY 01 3 Juvenile Court Services Juve nile Dete ntion Inform ation Agency Information ! Juvenile Court Services provides information, services, and programs to county residents so they can solve problems associated with juvenile crime. ! The Juvenile Probation Department administers communitybased prevention programs, formal diversion in collaboration with the court and the County Attorney, and Community Justice Centers and Committees, as an extension of restorative justice. The Department also manages two detention facilities with a 357 bed capacity, is planning for a major facility expansion, and supervises youth placed on probation by the court. Juvenile Petitions Filed FY01 16,783 Delinquency 368 Direct File as Adult 11,000 10,500 10,000 9,500 9,000 FY 99 FY 00 Screenings FY 01 Detention Juvenile Detention Over-Population Rates FY00 Average Daily Population 397 Average Daily Capacity 330 Average Daily % Over Capacity 20% FY01 404 357 13% %CHG 2% 8% -7% Juveniles Committed to the Dept. of Juvenile Corrections FY00 FY01 %CHG 451 396 -12% 982 Dependency 11,500 1,000 Adoption Severance 374 Other 557 0 Juvenile Community Service Hours Completed FY00 FY01 226,888 182,823 5,000 10,000 Petitions Filed with Juvenile Court FY99 FY00 Delinquency* 13,852 17,428 Direct File as Adult N/A N/A Dependency 1,169 989 Adoption 970 930 Severance 574 406 Other 690 495 Total 17,228 20,248 15,000 FY01 16,783 368 982 1,000 374 557 20,064 20,000 %CHG -3% N/A -1% 8% -25% 13% 0% *FY00 and FY01 figures include citations Average Daily Juvenile Probation Population FY00 FY01 Standard Probation 4,678 5,186 Intensive Probation 729 722 70,286 %CHG 10% -1% Juvenile Compliance with Probation Consequences FY01 Eventual Comp liance 13% Did not Comp ly 2% Comp leted on Time 85% Juvenile Compliance with Probation Consequences FY00 FY01 Consequences Given 16,754 10,928 Completed on Time 13,157 (79%) 9,306 (85%) Eventual Compliance 3,292 (20%) 1,414 (13%) Did not Comply 125 (1%) 208 (2%) %CHG -19% Recidivism by Juveniles Successfully Released from Probation Before Their 18th Birthday FY00 FY01 Juveniles released 2,647 3,248 Juveniles with new complaints 401 474 within six months (15%) (14%) Juveniles with new complaints 631 774 within one year (24%) (24%) New Programs ! The state-funded Safe Schools Program assigns Juvenile Probation Officers and School Resource Officers to schools to work with juvenile offenders and protect students and school personnel from drug, gang, and youth violence. Cities participating with the county in a federally funded expansion of this program include Phoenix, Glendale, Chandler, Avondale, Paradise Valley, Goodyear, and Peoria. ! Teen Courts provide a courtroom atmosphere in which students, in the roles of judge, prosecuting attorney, defense attorney, jury foreman, bailiff, and clerk hear actual cases that have been referred from the schools or the Juvenile Court. The students determine a constructive sentence using established guidelines. ! The Court Unified Truancy Suppression Program (CUTS) was developed due to escalating countywide problems with juvenile truancy. It is designed to keep children out of the formal court system while still holding the child and parent accountable for the truancy. The court, parents, and schools work together to keep the child in school. ! The 300 Kids Project is a pilot project that will bring Arizona into compliance with the ruling in the Jason K. lawsuit. That ruling mandates that state agencies work together to provide services to children, and that the care be family-centered, strength-based, and driven by need rather than availability. *Consequences may include community service, participation in educational or counseling programs, and restitution 4 Maricopa County Justice System Activities Report Fiscal Year 2000-01 Justice Court Agency Information ! The 23 Justice Courts are limited jurisdiction courts that process criminal and civil cases, and are responsible for criminal misdemeanors and felonies through preliminary hearing. Major Events ! Four new justices of the peace were elected or appointed. ! Video arraignment capability was expanded to eight more Justice Courts (total 14) and the in-custody link moved to Madison Street Jail. ! Downtown Regional Court Center began at 1 West Madison on February 20, 2001 with three Justice Courts and expanded to include 10. Cases are heard by the Justice of the Peace, and staffed by Justice Court clerks. ! Governor’s Office of Highway Safety provided a grant to place fax machines in judge’s residences for issuance of search warrants during non-court hours. ! A new Scottsdale Justice Court facility opened, and the West Phoenix Court moved to 1 West Madison. ! Justice Court calendars are now available on the web. Domestic Violence Filings Terminations Harassment Filings Terminations DUI Filings Terminations FY99 FY00 FY01 %CHG 5,412 5,227 5,405 5,185 5,600 5,461 4% 5% 5,190 4,969 5,200 4,986 4,808 4,658 -8% -7% 6,213 5,473 6,859 4,068 7,383 6,507 8% 60% Justice Court Felony Terminations in FY01 Cases Bound Over to Superior Court Preliminary Hearings Straight Waivers Waiver with Plea Grand Jury Dismissal Total Cases Not Bound Over to Superior Court Pled to Misdemeanor Dismissed Cases not Filed* 1,136 4,649 6,528 2,857 15,170 1,266 1,793 10,149 *Counted because they are part of the Justice Court workload. Clerks must initiate a docket, set the case on the calendar, and receive and exonerate bonds that may have been filed. Justice Court Filings and Terminations FY01 Civil Traffic Jus tice Court DUI Cas e Te rm inations Forcible Detainer Civil 8000 Criminal Traffic 6000 Misdemeanor 4000 Small Claims 2000 Felony 0 FY 98 Domestic Violence Filings FY 99 FY 00 FY 01 Terminations Harassment DUI 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Justice Court Filings and Terminations FY99 FY00 Civil Traffic Filings 145,025 158,138 Terminations 136,852 146,412 Forcible Detainer Filings 55,059 59,743 Terminations 54,121 58,589 Civil Filings 17,733 17,422 Terminations 17,985 17,839 Criminal Traffic Filings 24,878 34,498 Terminations 28,195 27,776 Misdemeanor Filings 21,589 22,853 Terminations 21,806 23,177 Small Claims Filings 18,080 17,600 Terminations 18,101 17,482 Felony Filings 18,807 18,089 Terminations 17,973 16,900 FY01 %CHG 154,950 144,279 -2% -1% 68,787 66,961 15% 14% 20,125 17,543 16% -2% 25,814 20,921 -25% -25% 23,622 21,727 3% -6% 17,665 16,529 0% -5% 16,661 16,394 -8% -3% Maricopa County Justice System Activities Report Fiscal Year 2000-01 Constables Agency Information ! Constables are elected to serve criminal and civil process of the 23 Justice Courts. Their duties include executing and returning writs of possession, restitution and execution; serving orders of protection and orders prohibiting harassment; and serving criminal and civil summons and subpoenas. Fees Received by Constables $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $FY98 FY99 FY00 FY01 5 Clerk of the Court County Attorney Agency Information ! The Clerk of the Superior Court provides court-related records management, and financial and family support services to the public, the legal community, and the Superior Court. Major Events ! The Clerk of the Court moved into a new Customer Service Center on June 11, 2001, a 113,060 sq. ft. facility which houses 1.4 million court records. The facility provides for records storage and enhanced service to customers. ! As of July 2001, the Clerk of the Court produces electronic minute entries for all court case types, resulting in automatic docketing and initiating e-mail distribution to all parties. ! The Clerk of the Court is planning to implement an electronic document management system (EDMS) which will encompass imaging, electronic filing, and routing court documents electronically for agency and interagency processing. With this advancement, the new records storage facility (noted above) should be the last one needed. Agency Information ! The County Attorney’s Office provides criminal prosecution, victim services, crime prevention, and legal counsel for county government on behalf of the people of Maricopa County. Adult Felony Case Filings 4000 3500 3000 2500 2000 1500 1000 500 0 Jul-99 Oct-99 Jan-00 Apr-00 New Cases Initiated Jul-00 Oct-00 Jan-01 Apr-01 Juvenile Petitions Filed 1400 35,000 1200 Civil 30,000 25,000 1000 Domestic Relations 20,000 800 Criminal 15,000 600 10,000 5,000 Probate/Mental Health 400 Appeals 200 0 FY98 FY99 FY00 0 Jul-99 FY01 Oct-99 Jan-00 Apr-00 Jul-00 Oct-00 Jan-01 Apr-01 Case File Documents Civil Domestic Relations Criminal Probate/ Mental Health Total FY99 408,790 FY00 409,276 FY01 389,200 %CHG -5% 510,293 586,328 608,400 4% 495,144 462,426 512,508 11% 92,588 99,671 107,059 7% 1,506,815 1,559,701 1,619,168 4% FY00 13,144 36,164 FY01 14,600 33,383 %CHG 11% -8% 12,471 12,280 -2% 1,806,554 6,941,812 101,854 1,845,042 5,062,711 120,779 2% -27% 19% 5,089,970 2,135,896 -58% 58,923 $5,735,345 67,671 $9,092,695 15% 59% Other Workload Indicators Marriage Licenses Issued Passport Applications Notary Bond Applications Processed Documents Docketed Images Microfilmed Exhibits Processed Minute Entry Pages Distributed1 RFR2 Payments Processed Amount RFR2 Payments Adult Felony Filings by Offense Type FY00 Homicide 185 Sexual Assault 111 Child Molestation 365 Robbery 691 Vehicular Homicide 36 Aggravated Assault 2,589 Burglary 1,699 Arson 53 Vehicular Theft 1,401 DUI 2,843 Theft 936 Drug Related 11,085 Other Offenses 4,836 Total 26,830 FY01 127 94 364 703 51 2,825 1,627 36 1,536 3,027 878 9,863 5,186 26,317 %CHG -31% -15% 0% 2% 41% 9% -4% -32% 10% 7% -6% -11% 7% -2% 1 In FY01, the Clerk’s Office distributed 1,331,874 minute entry documents electronically 2 Restitutions, fines, reimbursements 6 Maricopa County Justice System Activities Report Fiscal Year 2000-01 Medical Examiner Correctional Health Services Agency Information ! The Office of the Medical Examiner makes a public inquiry and investigation to determine the cause and manner of death when that death is unattended, unnatural, or suspicious (approximately one-fifth of all deaths). ! Results are reported to law enforcement and the County Attorney (for cases involving criminal investigation and prosecution), to health and safety regulatory boards, and individuals. ! Unlike a coroner, who is an elected official and usually not required to be a medical doctor, a medical examiner is a licensed physician specializing in pathology, with a subspecialty in forensic pathology. Major Events ! In response to rising case numbers, the medical staff has been increased to ten forensic pathologists, including the Chief Medical Examiner. ! By late 2002, the Office of the Medical Examiner will move from its present 11,500 sq. ft. facility to the new 63,000 sq. ft. Forensic Science Center under construction at Jefferson and Seventh Avenue. ! Major upgrades to computer hardware and software have taken place over the last two years and will continue during this fiscal year, which will provide other agencies and the public with greater access to information and reports. Agency Information ! Correctional Health Services provides medical and psychiatric care to inmates in the county adult and juvenile detention facilities. Major Events ! Correctional Health has seen significant increases in workload, with a change in encounters of 13% in FY 2000 and 25% in FY 2001. Medical Examiner Cases 4000 Correctional Health Encounters 300,000 200,000 100,000 0 FY98 FY99 FY00 FY01 Encounters by Visit Type Counseling Dental Medical Doctor Visits Nursing Psychiatry Total X-Rays FY99 11,195 5,296 FY00 11,136 10,212 FY01 9,708 13,051 %CHG -13% 28% 43,563 44,613 69,854 57% 128,695 11,763 200,512 4,723 146,684 13,384 226,029 3,992 173,874 16,957 283,444 4,956 19% 27% 25% 24% 3600 3200 Report Information and Contacts ! 2800 FY98 FY99 FY00 FY01 Caseload Summary Total Cases % Autopsies Performed Manner of Death Accident Homicide Natural Suicide Undetermined Pending FY99 3,858 62% FY00 3,790 61% FY01 3,983 60% %CHG 5% -1% 1,266 330 1,774 417 53 - 1,208 326 1,763 413 72 - 1,343 340 1,768 410 72 42 11% 4% 0% -1% 0% - Case Completion % Closed in 45 Days % Closed in 90 Days ! FY98 23% 60% FY99 48% 89% FY00 41% 84% FY01 43% 75% The strategic priority of the Medical Examiner’s Managing for Results (MFR) plan is to improve service by completing 90% of cases within 45 days, and 100% within 90 days. Maricopa County Justice System Activities Report Fiscal Year 2000-01 ! ! ! Please excuse minor differences in data reporting between agencies, due to the point in time when data is captured and different definitions. Also agencies do not all deal with the same cases; Superior Court criminal cases include both County Attorney and Attorney General filings, and Indigent Representation and the County Attorney have cases at Justice Courts and the Superior Court. In percent change columns (%CHG), the number indicates the percentage increase or decrease over the prior year. For questions or suggestions regarding this report, contact Trina Lambert (506-1310) or Colin Ahler (506-4205). For information regarding departmental reporting and data please contact representatives listed below: " Adult Probation – Zach Dal Pra (602-506-6454) " Budget Figures – Don Colvin (602-506-6454) " Clerk of the Court – Cari Gerchick (602-506-5728) " Constables – Tim Moder (602-506-1843) " Correctional Health – Ron Tansill (602-506-4581) " County Attorney – Carol McFadden (602-506-7670) " Indigent Representation – Diane Terribile (602-506-8234) " Justice Courts – Bonnie Dicus (602-506-7041) " Juvenile Court Services – Gary Graham (602-506-5084) " Medical Examiner – Dorothy O’Connell (602-506-8234) " Sheriff – Chief Bill Williams (602-256-1816) " Superior Court – Marcus Reinkensmeyer (602-506-7443) 7 ! Sheriff’s Office Agency Information ! The Sheriff’s Office provides law enforcement, jail detention, and crime prevention services to the public. Bookings 120,000 115,000 The average length of stay for immigration holds in FY01 was 49 days. From January to August 2001, there were 3,933 bookings with INS holds (5% of the total bookings for that period). Inmate Population High Count FY99 FY00 Date 8/29/98 6/25/00 Inmate 7,202 7,129 Population FY01 9/23/00 %CHG - 7,454 5% 110,000 Inmates Transported 105,000 800,000 100,000 FY99 FY00 FY01 600,000 Bookings by Agency Local Police Federal County State Self Surrenders* City Court Justice Court Superior Court Total FY99 94,378 1,772 5,522 229 15,029 10,407 2,296 2,326 116,930 FY00 92,601 1,699 6,233 232 11,358 7,979 1,540 1,839 112,123 FY01 90,116 1,160 6,632 230 16,694 11,926 2,499 2,269 114,832 %CHG -3% -32% 6% -1% 47% 49% 62% 23% 2% *Numbers for City Court, Justice Court, and Superior Court comprise the total selfsurrenders Average Daily Jail Population 7,000 6,800 6,600 6,400 6,200 FY00 200,000 0 FY99 FY01 Average Daily Jail Population by Category of Offense FY99 FY00 FY01 Felony 4,987 5,095 5,394 Misdemeanor 1,307 1,124 1,234 Agency Hold 480 421 392 Other 26 24 23 Total 6,770 6,664 7,043 %CHG 6% 10% -7% -4% 6% Average Length of Jail Stay FY00 Inmates Transported FY99 Superior Court 70,286 Justice Court 19,607 Inter-facility 410,694 Total 500,587 FY00 73,591 20,110 512,664 606,365 FY01 FY01 79,526 17,429 449,324 546,279 %CHG 8% -13% -12% -10% Other Workload Indicators Bonds/Fines Processed Net Canteen Sales Meals Served* Warrants Received Civil Process Received Subpoenas Received Subpoenas Served Tax Bills Collected 7,200 FY99 400,000 Domestic Violence Orders Received Posse Members Reserve Officers 9-1-1 Calls Received Calls for Service FY00 $11,510,973 $2,604,439 9,125,288 43,625 42,172 19,929 12,269 18,722 $12,750,085 FY01 $10,684,559 $2,976,241 8,966,218 38,841 47,535 21,692 13,428 17,086 $10,937,555 %CHG -7% 14% -2% -12% 13% 9% 9% -9% -14% 15,766 20,370 29% 3,276 121 CY99 140,649 84,868 3,114 133 CY00 179,844 85,801 -5% 10% %CHG 28% 1% *Food Services started serving two meals per day in April 2001 30 Days 25 20 15 10 5 0 FY99 Sentenced FY00 Pretrial Average Length of Stay by Type (in days) FY99 FY00 Pretrial 8.48 8.59 Sentenced 25.50 28.38 Agency Hold 53.51 52.20 Other 2.38 5.22 Total 21.46 21.54 8 FY01 Total ALS FY01 11.66 22.27 62.59 4.10 22.73 %CHG 36% -22% 20% -21% 6% New Programs ! The MCSO Animal Safe Hospice (MASH) program trains sentenced female inmates to care for animals that are victims of abuse. One hundred seven inmates participated in the training, with four now employed with the animal care industry. ! The Responsible Fathering Program emphasizes the father’s role and contribution to raising children, plus the special obstacles of being an incarcerated father. Since the program began, 175 inmate fathers have completed training. These parents had an average of three children, and thus approximately 535 children were affected by their father’s participation in the program. Maricopa County Justice System Activities Report Fiscal Year 2000-01 Indigent Representation Agency Information ! The offices of Indigent Representation provide legal defense services The Su to indigent defendants in the following instances: " Criminal proceedings including felony, misdemeanor, probation violation, appeals, post-conviction relief, and cases in which defendants oppose extradition. " Juveniles facing delinquency or incorrigibility charges. " Witnesses in criminal cases, when assigned by the court. " Indigent individuals at risk of a loss of liberty in civil mental health proceedings. " Those involved in civil child dependency or severance proceedings. ! To provide constitutionally mandated legal representation to indigent individuals in the most cost-effective manner, Maricopa County created three in-house defender offices and maintains a limited number of contracts with private attorneys. Multiple offices are necessary to address legal conflicts of interest that arise primarily because of prior representation by attorneys of codefendants, victims, or witnesses. Major Events ! In FY00, the Public Defender contracted with Policy Studies, Inc. to conduct a review of office operations. The final Productivity Improvement Study provided 39 recommendations, some involving other justice system agencies. To date, the Public Defender’s Office has implemented several recommendations, including: " Established an Early Representation Division to focus on front-end case processing, providing coverage for early court hearings, enhancing new attorney training, and increasing accountability for early case resolution. " Implemented internal restructuring to enhance accountability, expand training opportunities, and improve distribution of authority. " Initiated and obtained funding for an Indigent Representation case weighting study. Offices of Indigent Representation Felony Case Assignments in FY01 30,000 25,000 20,000 15,000 10,000 5,000 0 Public Defender Legal Defender Legal Advocate Office of Cont ract Counsel Public Defender Trial Division New Cases Opened v. Cases Terminated 25,000 24,000 23,000 22,000 21,000 20,000 19,000 18,000 FY99 New case assignments FY00 FY01 Cases terminated Maricopa County Justice System Activities Report Fiscal Year 2000-01 Public Defender Case Assignments FY99 FY00 Homicides1 158 164 Serious Crimes 302 313 Against Children1 1 Other Felonies 20,013 21,875 Probation Revocations2 10,640 12,115 Misdemeanors2 3,616 3,796 Delinquencies3 9,362 10,010 Juvenile Appeals4 140 113 Appeals4 516 469 Post-Conviction Reliefs4 305 241 Appeal/Post-Conviction 771 783 Reliefs4 5 Mental Health 1,765 1,567 Other Statistics Adult Criminal Jury 493 502 Trials Avg Length (days) of 128 128 Adult Criminal Cases Legal Defender – Case Assignments Major Felonies1 111 123 Other Felonies1 3,030 3,826 Dependencies 705 725 Severance 117 97 Recertification N/A 622 FY01 127 %CHG -23% 300 -4% 23,637 12,651 4,023 9,851 125 487 253 8% 4% 6% -2% 11% 4% 5% 727 -7% 1,682 7% 650 29% 125 -2% 74 3,637 729 100 693 -40% -5% 1% 3% 11% Legal Advocate – Case Assignments (office created in 2000) Major Felonies N/A N/A 65 Other Felonies N/A N/A 668 Probation Revocations N/A N/A 68 Appeals N/A N/A 73 Post-Conviction Reliefs N/A N/A 299 Dependencies7 N/A N/A 326 Severance7 N/A N/A 7 Office of Contract Counsel – Case Assignments Major Felonies 88 82 39 2nd Chair Death Penalty 22 23 2 Sexual Predators 43 62 75 Felonies 2,037 2,445 1,794 Delinquencies6 3,117 3,266 3,251 Appeals 48 54 33 Post-Conviction Reliefs 340 334 315 Mental Health 33 44 39 Dependency 5,005 5,008 5,443 Probate 449 454 625 - -52% -91% 21% -27% 0% -39% -6% -11% 9% 38% 1 Assignments resulting in no complaint being filed are not counted. No credit is taken for early stage case transfers to other IR departments. Cases with dispositions of withdrawal due to conflict or retention of private counsel are counted as full cases unless withdrawal or retention occurred in Justice Court or this office withdrew due to workload. In these instances, no credit is taken for the case. 2 P.V. and misdemeanor private counsel and withdrawal cases receive no credit. 3 Report and Review cases receive only half credit. No credit is taken for cases withdrawn from due to excessive workload or because no complaint filed. 4 No credit is taken for cases withdrawn from due to excessive workload or because no complaint filed. PCRs and Appeal/PCRs are counted by CR# rather than by number of petitions. 5 No deductions are made from gross case assignments. 6 No credit is given to contract counsel for additional petitions in juvenile matters. This is a count of juveniles assigned to private counsel through disposition. 7 In FY99 and FY00, the dependency unit was part of the Public Defender's Office. Entire unit moved to Legal Advocate's Office for FY01. 9 F e lo n y C a s e E v e n ts in M a r ic o p a C o u n ty J u s tic e S y s te m F is c a l Y e a r 2 0 0 1 B o o k in g s 5 0 ,5 6 6 d e fe n d a n ts - 6 7 ,0 5 1 c a s e s In itia l A p p e a r a n c e s 4 4 ,0 1 3 F ilin g s 2 8 ,1 0 6 C a se T e r m in a tio n s 2 7 ,1 1 1 P le a s 1 9 ,8 6 7 C a se s D is m is se d T r ia ls 825 3 ,8 7 7 S e n te n c in g s 2 2 ,9 3 8 D e p t. o f C o rre c tio n s/ Ju v e n ile C o rre c tio n s (D O C /D JC ) 5 ,0 3 9 C o u n ty Ja il o n ly 63 P ro b a tio n a n d D O C /D JC 1 ,0 3 4 P ro b a tio n a n d C o u n ty Ja il 7 ,0 4 7 P ro b a tio n o n ly 8 ,2 4 9 S u sp e n d e d se n te n c e / n o p ro b a tio n 1 ,5 0 6 N o te : T h e g ra p h ic p o rtra y s a ll e v e n ts re la te d to fe lo n y c a se s th a t o c c u rre d in fisc a l y e a r 2 0 0 1 . It d o e s n o t tra c k in d iv id u a l c a s e s th ro u g h th e sy s te m so th e n u m b e rs m a y n o t a d d . Adult Probation Presentence Reports Agency Information ! Adult Probation has the following duties: " Manages offender risk by enforcing court orders. " Encourages probationers to engage in pro-social change, law-abiding behavior, and personal accountability under general or intensive probation supervision. " Provides presentence reports to assess offender risk/needs in order to help guide court decisions and to apply the appropriate level of service. " Works in community partnerships to provide crime prevention and intervention services. " Facilitates victim involvement and restorative justice services. Reports Completed Late Reports to the Court (%) Average Daily Population on Supervision FY99 FY00 Standard Probation 20,837 22,459 Intensive Probation 1,580 1,562 Probation Terminations by Type FY99 Early Completion 2,163 Full Term Completion 3,504 Revoked to DOC* 2,719 Total 8,386 FY00 2,536 3,657 2,896 9,089 FY01 22,503 1,666 %CHG 0% 7% FY01 2,867 3,860 3,267 9,994 %CHG 13% 6% 13% 10% FY99 14,067 FY00 15,097 FY01 18,888 %CHG 25% N/A 3% 5% 2% Percent of Standard and Intensive Probationers Successfully Completing Probation FY99 FY00 FY01 %CHG 63% 65% 62% -3% Restorative Justice Indicators Community Service Hours Restitution Collected Victim Satisfaction with Services (%) FY99 FY00 FY01 675,043 897,326 903,051 $6,729,555 $7,536,386 $8,425,867 31% 52% 49% New Programs ! The Reach Out program assesses non-violent probationers ordered to complete substance abuse counseling and serving at least 45 days in jail as a condition of probation, to determine the proper level of substance abuse need and match individuals with services. In fiscal year 2001, staff assessed 1,728 jailed probationers, placing 241 in residential treatment (with a significant wait list) and made possible the release of *Probation revoked, sentenced to Department of Corrections 10 Maricopa County Justice System Activities Report Fiscal Year 2000-01 Adult Probation (cont.) 790 persons to other treatment. For those released to treatment, the jail stay was reduced by 27 days. The Community Conditional Release Program started in February 2001, screening mentally ill substance abusers and placing them with proper case management. Of 108 screened, 39 were released from custody to programming, with jail stays lessened by 37 days. The Domestic Violence Unit conducts field supervision on domestic violence offenders to increase victim safety. In fiscal year 2001, the unit supervised a total of 879 probationers, conducted 5,499 field contacts, made over 50 arrests, and aided victims. Over the last year, 339 misdemeanor cases were placed on supervised probation from 24 limited jurisdiction courts. The Learning Disabilities Project was designed to study the ! ! ! ! ! ! Budget Aggregate Annual Budgets for all Maricopa County Justice Agencies - FY 1996 to FY 2002 400 Millions of dollars 350 Other Funds Grant Funds General Funds 250 200 150 100 50 FY96 FY97 FY98 FY99 FY00 FY01 For fiscal year 2002, the net Maricopa County budget is $2,042,907,082. The budget for the criminal justice agencies comprises 21% of the total county budget. Fiscal Year 2002 Adopted Budget by Department Grant/Other General Funds Funds Total Sheriff’s Office $117,542,006 $11,331,639 $128,873,645 Medical $3,693,196 $3,693,196 Examiner Constables $1,541,266 $1,541,266 Clerk of the $19,968,254 $8,116,409 $28,084,663 Court County Attorney $41,383,644 $10,914,609 $52,298,253 Indigent $33,521,076 $1,613,635 $35,134,711 Representation Correctional $16,809,552 $72,913 $16,882,465 Health Services Juvenile Probation and $24,045,699 $15,935,608 $39,981,307 Detention Justice Courts $15,494,859 $1,189,875 $16,684,734 Superior Court $41,784,929 $10,340,910 $52,125,839 Adult Probation $12,134,273 $47,271,759 $59,406,032 450 300 extent of this problem and provide educational and vocational services. The study found that 30% of screened in-custody probationers have potential learning disabilities compared with 5% nationwide in non-corrective settings. The Strengthening Families Program is a prevention project designed to break the intergenerational cycle of substance abuse and crime. The program offers group classes for both parents and children, and probationers receive concurrent substance abuse treatment. In 2000, the program served 114 probationers, 110 children, and 39 significant others. In August 2000, Summary/Expedited Probation began to monitor and enforce court-ordered community service hours, mandatory drug education, financial sanctions, and to respond to any new criminal activity on the part of the probationer. Since inception the program has monitored over 1,400 probationers, mostly low need, low risk offenders charged with a felony and pled as a misdemeanor. FY02 Fiscal Year 2002 Budget by Department Sheriff’s Office Medical Examiner Jail Tax Revenues and Expenditures FY00 FY01 $90,116,095 $95,333,000 Revenues Constables Clerk of the Court County Attorney Expenditures1 Criminal Justice Facilities Development Integrated Criminal Justice Information System (ICJIS) Other Jail Tax Indigent Representation Correctional Health Juvenile Prob. and Detn. General Funds Justice Courts Grant Funds Other Funds Superior Court Adult Probation FY02 $103,017,791 $17,298,054 $69,618,279 $232,997,678 $157,910 $1,900,000 $4,682,763 $2,170,923 $9,376,325 $10,807,497 1 $0 $20 $40 $60 $80 $100 $120 $140 Millions of Dollars Maricopa County Justice System Activities Report Fiscal Year 2000-01 Fiscal year 2002 expenditures will be funded through a combination of revenue and accumulated fund balance Note: Grants are primarily from state agencies. Other funds include fees, Proposition 400, and other special revenue. 11 Status of Proposition 400 Projects at Close of FY 2000-01 These projects were authorized in November 1998, when Maricopa County voters approved a one-fifth cent sales tax increase until $900 million is generated or nine years pass. Jail tax revenues may pay for adult and juvenile detention facilities and staff, as well as specific projects that improve the criminal justice system and lessen the number of beds needed. The present policy of the Board of Supervisors is to fund operational costs with general fund rather than jail tax dollars whenever possible, to not build reliance upon a short-term revenue stream. 1. Expand Juvenile and Adult Jail Capacity and Provide Related Facilities: The adult jails and support projects include the Lower Buckeye Jail (1,808 beds, a central food factory, laundry, warehouse, infirmary, and central plant) and the Fourth Avenue Jail (maximum security, pretrial booking, 1,360 beds). Juvenile projects include 120 new beds at the Southeast Complex, and at the Durango Complex 220 new beds, a 12-courtroom courthouse, and a 48-bed residential treatment center. Four projects are complete and the balance are under construction (see graphic below), all on schedule and within budget. 2. Maintain and Operate Adult and Juvenile Jail Facilities: An appropriate base level of positions has been funded. Transition teams were formed to develop detailed staffing plans and manage bringing the new beds on-line. 3. Implement an Integrated Criminal Justice Information System: This will provide reliable data more quickly for sound case and jail population management decisions. An Executive Committee of the county justice and law enforcement agencies developed a Strategic Business Plan, for which the first phase is funded. Progress to date involved assessing the 30 business processes to integrate; installing an integration engine; adopting common codes, definitions, and a convergent architecture strategy; and mapping work processes. 4. Develop Regional Centers for Courts Not-Of-Record and/or Reduce Transports to Justice of the Peace Courts: Justice and Superior Courts are consolidating early felony proceedings to improve case processing. Regional Court Centers are being established, one Downtown is fully operational with felony cases from 10 Justice Courts, and future Centers will be established in the Northwest and Southeast regions by calendar year-end. Holding preliminary hearings and arraignments on the same day eliminates a 10-day delay in all these cases. 5. Implement Differentiated Case Management: The caseload of active cases is 1,000 less than a year ago. Some of the efforts that contribute to this and reduce case disposition time include: expanding Initial Appearance Court to 24-hours a day; giving criminal trials priority and focusing judicial resources there; hearing requests for continuances by a judicial panel; improving management information. 6. Eliminate Unnecessary Court Proceedings: Activities common with #4 and #5. 7. Consolidate Criminal Divisions to a Common Location: Moving the Southeast Complex criminal divisions downtown has not been pursued. Downtown criminal divisions have been co-located and plans are underway to consolidate probation revocation proceedings. 8. Expand Pretrial Release Supervision: The recommended improvements included adding 38 positions, 150 units of electronic monitoring, drug testing for defendants, and revalidating the bail matrix. Thus far there are 12 new positions, 100 units of electronic monitoring, drug testing, and efforts continue to develop an improved bail matrix. Other changes are continuous coverage of Initial Appearance Court and pretrial services at the Southeast Complex. 9. Enhance Substance Abuse Evaluation and Programming: A Reach Out program has been instituted, where Adult Probation assesses sentenced offenders on particular treatment necessary, with a similar assessment and placement team initiated in February to screen mentally ill substance abusers. 10. Expand Drug Court: Early Disposition Court processed 1,332 cases last year and will be expanded to the Southeast Complex. Track II Drug Court began, focused on first-time offenders who need court supervision. 11. Expand Community-Based Programs for Juveniles: The recommended improvements included 150 units of electronic monitoring, home detention, day reporting, or other community-based options. To date there are 125 units of electronic monitoring plus drug diversion, juvenile drug court, and significant investments and benefits from targeted crime prevention efforts. Jail Expansion Program Construction Completion Times M esa Parking Garage Estrella Support Building Mar-00 May-01 Sep-99 Dec-00 Fourth Avenue Jail Jackson St. Storm Sewer Oct-00 Durango Parking Structure Jul-01 May-01 Durango Utility Relocation Jul-01 Feb-01 Lower Buckeye Central Services Jul-03 Oct-00 Aug-02 Durango Residential Treatment Center Jul-01 Durango Juvenile and Courts Oct-02 Jun-01 Southeast Juvenile 12 Mar-02 Oct-00 Lower Buckeye Adult Detention Jan-99 Oct-03 Apr-01 Sep-03 Jul-01 Jun-99 Dec-99 Jun-00 Dec-00 Jun-01 Sep-03 Dec-01 Jun-02 Dec-02 Jun-03 Dec-03 Maricopa County Justice System Activities Report Fiscal Year 2000-01