Maricopa County Justice System Activities Report Fiscal Year 1999-2000 Welcome to the third annual Activities Report compiled by Justice System Coordination. Please excuse minor differences in data reporting between departments, due to the point in time when data is captured and different definitions. For information regarding departmental reporting and data please contact representatives listed below. For questions or suggestions regarding this document overall contact Trina Lambert (506-1310) or Colin Ahler (506-4205). 1 1 2 2 3 3 3 4 4 4 6 Correctional Health (Susan Svitak) Clerk of the Court (Sandy Watson) Sheriff’s Office (Chief Williams) County Attorney (Carol McFadden) Adult Probation (Zach Dal Pra) Justice Courts (Barbara Lasater) Constables (Tim Moder) Indigent Representation (Diane Terribile) Juvenile Court (Gary Graham) Superior Court (Marcus Reinkensmeyer) Systemwide News Superior Court of Arizona in Maricopa County Filings by Department, FY 2000 114,407 Total Cases Family Court 25% Criminal 23% Mental Probate Health 6% 1% Juvenile 17% Tax Court 1% Civil 27% Correctional Health FY98 FY99 FY00 Medical Requests 78,921 84,360 N/A Medical Doctor Visits 42,310 43,563 44,603 145,611 128,695 146,700 10,522 11,603 11,763 11,195 13,369 11,110 4,756 5,296 10,208 127,550 4,731 124,550 4,723 179,164 4,186 Nursing Psychiatry Counseling Dental Prescriptions X-rays Clerk of the Court NEW CASES INITIATED FY99 FY00 %CHG Civil 32,280 31,722 -2% Domestic Relations 32,839 33,593 2% Criminal 25,395 27,153 7% Probate/Mental Health 6,693 6,843 2% Appeals Filed 1,251 1,022 -18% SUBSEQUENT CASE DOCUMENTS Civil 408,790 409,276 Domestic Relations 510,293 586,328 Criminal 495,144 462,426 Probate/Mental Health 92,588 99,671 0.1% 15% -7% 8% JUVENILE PETITIONS Delinquency 13,577 Dependency 1,199 Adoption 962 Severance 568 Adoption Certificates 748 13,026 968 834 387 765 -4% -19% -13% -32% 2% OTHER WORKLOAD INDICATORS # Marriage Licenses Issued 13,113 13,144 # Passport Applications 31,480 36,164 # Notary Bond Apps Processed 12,810 12,471 # Documents Docketed 1,769,870 1,806,554 0.2% 15% -3% 2% DID YOU KNOW? # Images Microfilmed 7,432,239 # Exhibits Processed 129,024 # Minute Entries Pages Distributed4,554,234 # RFR Payments Processed 37,710 $ Amount RFR Payment 5,002,171 -7% -21% 12% 56% 15% 6,941,812 101,854 5,089,970 58,923 5,735,345 Activities Report FY 1999-2000 Sheriff’s Office County Attorney Bookings Local Police Agencies Federal Agencies County Agencies State Agencies Self Surrenders: City Court Justice Court Superior Court Total FY99 94,378 1,772 5,522 229 15,029 10,407 2,296 2,326 FY00 92,601 1,699 6,233 232 11,358 7,979 1,540 1,839 116,930 112,123 Average Daily Inmate Population by Category Felony 4,957 5,095 Misdemeanor 1,307 1,124 Agency Hold 480 421 Misc. 26 24 Total 6,770 6,664 Inmate Population High Count (8/29/98) 7,202 %CHG -2% -4% 13% 1% -24% -23% -33% -21% -4% 3% -14% -12% -8% -2% 1,500 1,000 500 0 Jul Total Prisoners Transported Superior Court 70,286 Justice Courts 19,607 Interfacility 410,694 73,591 20,110 512,664 5% 3% 25% Total 606,365 21% $8,580,515 $11,510,973 $2,590,589 $2,604,439 34% 1% 500,587 9,101,543 9,125,288 0.3% # of Warrants Received 40,759 43,625 7% # Civil Process Received 42,938 42,172 -2% # Subpoenas Received # Subpoenas Served 21,884 N/A 19,929 12,269 -9% N/A # Tax Bills Collected 17,546 18,772 7% $10,823,123 $12,750,085 18% 12,453 3,670 214 Aug Sep Oct Nov Dec FY 98/99 Jan Feb Mar Apr May Jun FY 99/00 Juvenile Petitions Filed 1,200 1,000 800 600 0 Jul 0% 2 2,000 200 -1% 21.5 $ Tax Bills Collected Domestic Violence Orders Received # Posse Members # Reserve Officers 2,500 400 (6/25/00) 7,129 21.5 Total # Meals Served 3,000 Source: Maricopa County Weekly Case Management Report (WCMR) Average Length of Stay (in days) Total Bonds/Fines Processed Total Canteen Sales Adult WCMR Case Filings 3,500 15,766 3,276 121 27% -11% -43% Aug Sep Oct Nov Dec FY 98/99 Jan Feb Mar Apr May Jun FY 99/00 During fiscal year 1999-2000, the Maricopa County Attorney’s Office saw a slight reduction in the number of felony offenses filed against adult offenders (4%), and a minimal increase in the number of delinquency petitions filed against juvenile offenders (less than 1%). During the 1999-2000 fiscal year, the Maricopa County Attorney's Office initiated a number of projects that will reduce crime in neighborhoods and improve services that victims receive: In the fall of 1999, the Maricopa County Attorney’s Office entered into a partnership with the Sexual Assault Nurse Examiners (S.A.N.E.) Programs administered by Scottsdale Healthcare. This provides adult victims of sexual assault with sensitive forensic examinations by specially trained nurse examiners at any of the three Advocacy Centers in Maricopa County or Scottsdale Healthcare facilities. - In the winter of 1999, the Office initiated the Elder Abuse Program to enhance services the Victim Witness Division provides to victims of elder abuse and exploitation. In addition, a committee of law enforcement agencies, prosecutors, and health care, social service and victim assistance providers was convened to develop a comprehensive protocol for investigating and prosecuting elder abuse and exploitation. This committee expects to complete the protocol in the spring of 2001. In the spring of 2000, the Community Action Bureau was created to work in cooperation with neighborhood organizations to address issues such as residential blight, graffiti, and environmental crimes. The Bureau utilizes both criminal and civil sanctions to reduce the prevalence of these offenses by holding offenders accountable. Maricopa County Justice System Activities Report Activities Report FY 1999-2000 Adult Probation Justice Courts Average Daily Population on Supervision in Maricopa County FY99 FY00 %CHG Standard Probation 20,837 22,459 8% Intensive Probation 1,580 1,562 -1% Probation Terminations by Type FY99 2,163 2,719 3,504 Early Completion Revoked to DOC Full Term Completion FY00 2,536 2,896 3,657 %CHG 17% 7% 4% Presentence Reports Completed 16000 15097 JUSTICE COURT FILINGS FY98 17,502 18,555 51,473 21,789 21,294 25,258 152,083 5,642 5,196 Civil Small Claims Forcible Detainer Felony Misdemeanor Criminal Traffic Civil Traffic Domestic Violence Harassment FY99 17,733 18,080 51,473 21,789 21,294 25,258 152,083 5,642 5,196 FY00 17,422 17,600 59,743 18,089 22,853 34,498 158,138 5,405 5,200 14686 15000 14067 JUSTICE COURT DISPOSITIONS 14000 FY99 FY00 17,985 18,101 54,121 17,973 21,806 28,195 136,852 5,227 4,969 17,839 17,482 58,589 16,900 23,177 27,776 146,412 5,185 4,986 13000 Civil Small Claims Forcible Detainer Felony Misdemeanor Criminal Traffic Civil Traffic Domestic Violence Harassment 12000 FY98 FY99 FY00 EDC Reports Completed 120 100 80 60 40 20 Clearance Rate FY00 102% 99% 98% 93% 101% 81% 93% 96% 96% 0 J u l A u g S e p O c t N o v Dec J a n F e b M a r A p r M a y J u n EDC Reports FY 1999 EDC Reports FY 2000 Constables Fees Received by Constables for Justice Precincts $80,000 $70,000 FY 1997-98 - Total $478,061 $60,000 FY 1998-99 - Total $439,673 FY 1999-00 - Total $511,386 $50,000 $40,000 $30,000 $20,000 3 W Tempe N Valley Wickenburg W Phx W Mesa Tolleson E Tempe S Phx S Mesa Scottsdale Peoria NW Phx NE Phx N Mesa Maryvale Glendale Gila Bend E Phx #2 E Phx #1 Chandler Cent Phx Buckeye $0 E Mesa $10,000 Maricopa County Justice System Activities Report Activities Report FY 1999-2000 Indigent Representation Legal Defender Major Felonies Other Felonies Dependencies Severance Report and Review 1 Public Defender Homicides 2 Serious Crimes Against Children Other Felonies 2 2 Probation Revocations 3 3 Misdemeanors Superior Court Jury Trials Average Case Length - Trial Division Cases Opened - Trial Division Cases Closed - Trial Division Delinquencies 4 Juvenile Appeals Appeals 5 5 Post-Conviction Reliefs 5 Appeal/Post-Conviction Reliefs Mental Health Dependency 5 6 Office of Court Appointed Counsel 2 Major Felonies 2nd Chair Death Penalty Sexual Predators Felonies 2 Delinquencies 5 7 Appeals Post-Conviction Reliefs Mental Health Dependency Probate Juvenile Court FY98 125 2,694 303 24 FY99 111 3,030 579 97 FY00 123 3,473 725 97 57 113 622 FY98 FY99 FY00 136 158 164 291 302 313 21,535 20,013 21,875 9,221 10,640 12,115 4,472 3,616 N/A 493 N/A 128 N/A 20,473 N/A 20,848 3,796 502 128 22,352 21,512 10,196 9,362 10,010 73 140 113 446 516 469 235 305 241 Adoptions Delinquency Dependency Severance Other Total FY99 970 13,852 1,169 547 690 17,228 FY00 930 17,428* 989 406 495 20,248 %CHG -4% 26% -15% -26% -28% 18% * Includes citations JUVENILE DETENTION INFORMATION Screenings Detention FY99 11,050 9,891 FY00 10,656 10,055 %CHG -4% 2% Superior Court Superior Court Filings by Department CY 1994-1998 and FY 2000 786 771 783 1,531 N/A 1,765 378 1,567 330 FY98 FY99 FY00 99 25 27 72 23 43 61 22 62 80,000 2,772 2,010 2,090 40,000 3,713 3,187 3,271 54 331 N/A N/A N/A 47 349 34 3,418 469 56 376 45 3,247 465 1 This increase is the result of the number of cases handled the previous year that now require R & Rs. 2 Assignments resulting in no complaint being filed are not counted. No credit is taken for early stage case transfers to LD or OCAC. Cases with dispositions of withdrawal due to conflict or retention of private counsel are counted as full cases unless withdrawal or retention occurred in Justice Court or this office withdrew due to workload. In these instances, no credit is taken for the case. 3 P.V. and Misdemeanor private counsel and withdrawal cases receive no credit. 4 Report and Review cases receive only half credit. No credit is taken for cases withdrawn from due to excessive workload or because no complaint filed. 5 No credit is taken for cases withdrawn from due to excessive workload or because no complaint filed. PCRs and Appeal/PCRs are counted by CR# rather than by number of petitions. 6 No deductions are made from gross case assignments. 7 No credit is given to contract counsel for additional petitions in juvenile matters. This is a count of juveniles assigned to private counsel through disposition. 4 PETITIONS FILED WITH JUVENILE COURT 120,000 Tax Court 100,000 Mental Health Probate Juvenile 60,000 Family Court Criminal Civil 20,000 0 CY94 CY95 CY96 CY97 CY98 FY00 After several years of collaborative efforts between Superior Court and the Maricopa County Sheriff’s Office Technology Bureau, the Year 2000 Conversion from LEJIS (Law Enforcement Judicial Information System) was completed. Case tracking is now more accurately maintained and the data processing system is more ‘user friendly.’ Other benefits to the updated system include: • Improved data integrity through edit functionality; • Improved and expanded historical statistical reporting, as well as newly designed and implemented managerial reports; • System integration and information sharing with other local justice agencies. Early Disposition Court (EDC) continues to expedite case processing of certain drug and welfare-case types. For FY 2000, the average number of days from the case filing to termination was 46, as compared to 96 days for all other felony cases Maricopa County Justice System Activities Report Activities Report FY 1999-2000 Superior Court (continued) terminated during the year. A majority of EDC cases are sentenced when the guilty plea is accepted. Expansion of Early Disposition Court to the Southeast Facility in Mesa occurred after months of planning with various county agencies and departments associated with the program. Also, construction for an additional EDC courtroom downtown was completed which is co-located with the existing EDC courtroom, providing uncomplicated access to all available resources. EDC continues to prove itself a vital element of criminal case flow. In excess of 520 cases are terminated every month in EDC. Initial Appearance Court (IA) has also undergone significant changes during the fiscal year. Implementation of continuous 24-hour IA Court began in April after recruiting and training five full-time professional Hearing Officers. As opposed to the use of pro tems, full-time Hearing Officers can devote more time and attention to individual defendants, as well as release conditions in the community. Hearing Officers work a variety of shifts. In addition to calendar duties, they have assumed Emergency Orders of Protection and DUI Search Warrant Duties from Superior Court judges and commissioners. Pretrial Defendant Monitoring Unit 5690 6000 Felonies Filed by Class (Total: 26,054) 5000 Referrals F1 1% F6 20% F2 16% F5 7% 4420 F3 15% 3636 4000 3000 2775 2000 1000 0 FY 96-97 F4 41% *Note: Felonies are classified into one of six categories (F1 through F6) depending upon the nature of the crime. F1 status is reserved for the most serious felonies while the least serious felonies fall into F6 status. FY 97-98 FY 98-99 FY 99-00 The Defendant Monitoring Unit (DMU) is responsible for the supervision of released defendants pending disposition of their court matter(s). The DMU experienced a 29% increase in the number of defendants ordered to report for supervision in fiscal year 2000. Felony Cases through the Maricopa County Justice System FY 1999-2000 Justice Court Preliminary Hearings 14,843 Defendants Justice Court Bindovers* (965 Prelims held) Guilty Plea Arraignments Set 7,138 Sentencings 12,432 Changes of Plea Bookings 64,613 Initial Appearances 63,420 Felonies Filed 26,184 (Felonies and Misdemeanors) Inactive Cases (Bench Warrant, diversions) 2,026 (Summons, arrest warrants for persons not yet in system – 90% EDC) 1,456 Not Guilty Arraignments Set 14,383 9,805 Dispositions Trials Completed 777 5 Grand Jury Indictments 13,563 -Department of Corrections/Juvenile Corrections 3,977 -County Jail 34 Acquittals 217 * Bindover totals include notices of supervening indictment, direct complaint, and juvenile direct complaints. Transfers in (189) are not included in totals. -Note: Numbers don’t add due to differences in reporting. Figures reflect number of felony cases except where noted. 18,702 -Probation and DOC/DJC 896 -Probation and County Jail Cases Dismissed 5,933 -Probation 6,750 2,411 Maricopa County Justice System Activities Report Activities Report Status of Proposition 400 Projects These projects were authorized in November 1998, when voters approved a one-fifth cent sales tax increase in Maricopa County until $900 million is generated or nine years pass. Jail tax revenues may fund new adult and juvenile detention facilities and staff, as well as specific projects that improve the criminal justice system and lessen the number of beds needed. The present policy of the Board of Supervisors is to fund ongoing operational costs with general fund rather than jail tax dollars, to not build reliance upon a revenue stream that will sunset. 1. Expand Juvenile and Adult Jail Capacity and Provide Related Facilities: Adult projects include the Lower Buckeye Jail (1,808 beds, a central food factory, laundry, warehouse, infirmary, and central plant) and the 4th Avenue Jail (maximum security, pretrial booking, 1,360 beds). Schematic design, design development, and value engineering are complete on both projects, with construction documents now in development. The Estrella Support Building is completed. Juvenile projects include 120 new beds at Southeast, and at Durango 220 new beds, a 12-courtroom courthouse, and 48-bed residential treatment center. Schematic design is complete, value engineering underway. 2. Maintain and Operate Adult and Juvenile Jail Facilities: One hundred fifty-one positions have been added for adult detention related staffing needs over the past three fiscal years. 3. Implement an Integrated Criminal Justice Information System: This will provide reliable data more quickly for sound case and jail population management decisions. An Executive Committee of the County justice and law enforcement agencies oversees the effort to thus far: develop a governance agreement; appoint a Business Team and working groups; complete a needs assessment; initiate work on message brokering between departments; and develop a business plan. 4. Develop Regional Centers for Courts Not-Of-Record and/or Reduce Transports to Justice of the Peace Courts: The County opened a new co-located Justice Court in Glendale for two courts and construction is proceeding in the Downtown Justice Court facility for three courts. In May 2000, the Board of Supervisors approved an agreement with Mesa to build a four court downtown building, and capital funds are allocated for Tempe and Northwest sites. 5. Implement Differentiated Case Management: Numerous efforts targeted at reducing case disposition timelines include reassigning casework between commissioners and judges, co-locating downtown criminal divisions, making more time daily for trials, expanding Initial Appearance Court proceedings to 24-hours, adding criminal court divisions, and altering division groupings. 6. Eliminate Unnecessary Court Proceedings: Activities common with #5. 7. Consolidate Criminal Divisions to a Common Location: The criminal divisions at the downtown facilities have been co-located in the upper floor of the Central Court Building, but moving the Southeast criminal divisions to downtown has not been pursued. 8. Expand Pretrial Release Supervision: The recommended improvements (adding 38 positions, 150 units of electronic monitoring, drug testing for defendants, and revalidating the bail matrix) have been largely implemented. 9. Enhance Substance Abuse Evaluation and Programming: A Reach-Out program has been instituted, where Adult Probation assesses sentenced individuals to differentiate the particular treatment necessary. Funding is set aside pending further review, for direct treatment and targeting inmates who both abuse substances and are seriously mentally ill. 6 10. Expand Drug Court: Early Disposition Court has been highly successful at expediting case processing and is being expanded to Southeast. 11. Expand Community-Based Programs for Juveniles: After investigating current efforts and successful models for crime prevention, efforts have resulted in reduced referrals from targeted areas. Electronic monitoring has been employed, as has drug diversion, juvenile drug court, and expanded early intervention in schools with families. Aggregate Annual Budgets for all Maricopa County Justice Agencies FY 1996 to 2001 $450 $400 Millions of Dollars Systemwide News FY 1999-2000 $350 Other Funds $300 $250 $200 General Funds $150 $100 $50 $0 FY96 FY97 FY98 FY99 FY00 FY01 Fiscal Year 2001 Budget by Department General Funds $ 11,392,066 $ 39,275,710 $ 15,039,396 $ 23,006,330 $ 20,185,541 $ 32,695,404 $ 40,281,987 $ 19,504,692 $ 1,489,372 $ 112,393,042 Adult Probation Superior Court Justice Courts Juvenile Probation Correctional Health Indigent Representation County Attorney Clerk of the Court Constables Sheriff's Office Other Funds* $ 49,822,884 $ 9,037,871 $ 1,607,551 $ 17,693,049 $ 43,868 $ 1,649,244 $ 9,809,007 $ 7,567,548 $ $ 12,863,682 *Includes all grants, fees, and other special revenue. Jail Tax Revenues and Expenditures Revenues Expenditures Criminal Justice Facilities Development Integrated Criminal Justice Information System Other Jail Tax FY99 FY00 FY01 $41,287,292 $ 90,116,095 $ 95,333,000 $ 2,321,395 $ 17,433,707 $ 69,618,279 $ $ $ 157,910 $ 2,170,923 $ 1,900,000 $ 9,376,325 - Maricopa County Justice System Activities Report