NAVAJO COUNTY 2008—2009 BUDGET PRESENTATION Photo courtesy of the Patrick Media Group. PROUDLY SERVING, CONTINUOUSLY IMPROVING Page 1 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 Table of contents Transmittal Letter . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Budget Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Community Profile . . . . . . . . . . . . . . . . . . . . . . . . . . 15 County Leadership . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Department Profile . . . . . . . . . . . . . . . . . . . . . . . . . 39 Capital Improvement Plan . . . . . . . . . . . . . . . . . . 181 Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205 Fund Budget Analysis . . . . . . . . . . . . . . . . . . . . . . 207 Summary of Revenues . . . . . . . . . . . . . . . . . . . . . . . 209 Summary of Expenditures . . . . . . . . . . . . . . . . . . 213 Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Tax Rates/Levies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Navajo County Personnel . . . . . . . . . . . . . . . . . . 225 Schedules A—F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231 Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Page 4 Transmittal Letter Navajo County, Arizona 2008—2009 Adopted Budget August 5, 2008 Dear Citizens of Navajo County, One of the most important duties of the Board of Supervisors is the adoption of a balanced and fiscally responsible annual budget. The following report provides, in detail, an explanation of the services, programs, and activities included in the fiscal year (FY) 2008-2009 budget for Navajo County. We welcome your interest in this document and encourage you to become familiar with the variety of services provided by Navajo County. The 2008-2009 fiscal year presented the Board of Supervisors and Finance Department staff with a number of challenges in their efforts to produce a budget that meets the county‟s needs without exceeding its resources. These challenges included: Flat revenue growth due to a slowing economy and reduced consumer spending Growing demands for services from an increasing population and weak economy A reduction in funding from the state, coupled with new cost shifts and unfunded mandates In spite of these challenges the Board has adopted a budget that makes long-term investments in County capital construction, addresses current County service demands, and conforms with policy changes from the state. Among the highlights of the FY08-09 budget are the following: Citizen Survey In cooperation with Northern Arizona University (NAU), the County commissioned a citizen survey to measure resident satisfaction with County services and operations. In July, the results of the scientific survey were completed and showed a generally high level of satisfaction with the County‟s performance in most areas, especially public safety and the courts. The results of the survey will be used to evaluate what areas need improvement. Page 5 Transmittal Letter Navajo County, Arizona 2008—2009 Adopted Budget Capital Construction In an ongoing effort to improve the County‟s delivery of services, the FY08-09 budget includes funding for the construction of several new facilities in the southern area of the County. In Show Low, funds were budgeted for a new Navajo County complex on 9th Place. The project will include a renovation of existing buildings that will house judicial, probation, courts, and sheriff‟s offices. A new Health Department building will also be constructed to complete the multi-service site. In Heber, a similar facility was constructed, housing the County‟s planning and zoning, public works, probation, judicial, sheriffs, and public services offices. The Board‟s goal is to allow residents to receive the services they need without the expense and time associated with travelling to the County complex in Holbrook. The County‟s commitment to taking services to its residents is also reflected in this year‟s creation of a five-year capital improvement plan, which uses bond proceeds to fund new construction and repairs of existing County buildings. The plan ensures that the County is proactively addressing its capital needs without utilizing general fund revenue, which is used to provide basic services. Winslow Levee After several years of negotiating with the Army Corp of Engineers, the Board signed an agreement that will allow for a feasibility study to be performed on the Winslow Levee. This is the first step in the eventual re-build of the Levee, which was made necessary after the Corp‟s decertification of all levees nationwide following Hurricane Katrina in 2005. The FY08-09 budget includes $4.1 million for this purpose. Reservation Roads The winter of 2007 saw some of the heaviest precipitation in recent memory for communities in northern Navajo County. Heavy snowfall was quickly melted by several days of rain, leading to the flooding, and in some cases, outright destruction of many roads on the Navajo Nation. Although these roads are the responsibility of the Bureau of Indian Affairs (BIA) and Navajo Department of Transportation (NDOT), Navajo County has opted to take a proactive, cooperative role in partnering with the BIA and Navajo Nation. The FY08-09 budget includes $1.5 million appropriation (which will be matched by the Navajo Nation) for the construction of two road yards in Dilcon and Pinon which will be used by NDOT for the maintenance and improvement of local roads. Human Resources In its ongoing effort to ensure that County residents are provided with a consistent level of quality customer service, the Board of Supervisors prioritized a 5% salary increase for employees. Significantly, this increase was coupled with a directive to all County departments to maintain their spending at last year‟s levels, requiring each department to reduce spending in other areas to accommodate the anniversary raises. As a result of the County‟s commitment to its employees, County vacancy rates are at an all-time low, saving on overtime and providing a more consistent level of service to citizens. Page 6 Transmittal Letter Navajo County, Arizona 2008—2009 Adopted Budget State Cost Shifts and Mandates One particularly difficult challenge for the Board resulted from the legislature‟s delay in passing a state budget, which ultimately included a number of cost shifts and policy changes that had a direct impact on Navajo County‟s budget. In its budget, the state shifted costs in a number of different programs onto counties in an effort to eliminate a $2.2 billion deficit. These shifts included requiring local jurisdictions to pay for the cost of using the DPS crime lab and sweeping HURF dollars that would normally fund road and highway maintenance programs for the County‟s public works department. Without that funding, the County was forced to adjust its five-year road maintenance capital plan. The state‟s budget also included a „contribution fund‟ that required local governments to, in essence, issue a check to the state. The cumulative impact of these shifts on the County amounted to over $1 million. To deal with these unexpected demands, the Board directed departments to hold their FY 08-09 spending to FY07-08 levels, which limited the County‟s growth to under 1%. The small increase in the FY0809 budget was only due to contingency funds and a carryover amount from last year‟s budget. For the upcoming fiscal year, Navajo County‟s primary property tax revenues will increase by $339,483, from $4,907,191 in FY07-08 to $5,246,674 in FY08-09. Sales tax revenue is projected to drop by $305,000, from $18,720,248 to $18,415,248. Because of the state‟s budget deficit, revenue from the state and federal governments are projected to drop by $955,519, from $18,482,506 to $17,526,987. In summary, the County budget for fiscal year 2008-2009 is $120,869,929, a 0.08% ($1,232,264) increase over the previous year. It is a balanced and responsible budget that will continue to provide an excellent level of service while acknowledging the current economic climate. Sincerely, J.R. DeSpain Chairman, Navajo County Board of Supervisors Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 Budget Summary Navajo County, Arizona 2008—2009 Adopted BUDGET SUMMARY Page 9 Budget Summary Navajo County, Arizona 2008—2009 Adopted Budget Authority State law under A.R.S. §§42-17101 and 42-17102 defines the schedule for public hearing and Board of Supervisors approval of the County preliminary budget, final budget, and property tax levy rates. The State Auditor General determines the guidelines for certain budget schedules of the budget document. Within the budget document there are schedules A through F, levy limit worksheet, and expenditure limitation. County management establishes the budget policy and administers the budgeting process to ensure that County departments adhere to the policy and understand the mission that has been defined by the Board of Supervisors. Budget Basis The County prepares its budget on a modified accrual basis of accounting. This governmental basis of accounting means that revenues are estimated for the fiscal year if they are susceptible to accrual (e.g., amounts that can be determined and will be collected within the current period). Principal and interest on long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted for as liabilities expected to be incurred during the current period. Budget Administration The County‟s Final (or Adopted) Budget authorizes and limits any and all expenditures by County departments, functions and elected officials. The Board of Supervisors (BOS) has designated the County Manager as their agent to monitor and administer the budget, working through the Finance Department. The Final Budget adopted by the BOS cannot be increased during the fiscal year, except for certain grant-related funds. This requires that budgets be developed at 100% of total estimated sources. Any budget modifications to increase expenditures, including personnel, or to use contingency appropriations require BOS approval. For personnel services, the County Manager can approve temporary changes in staffing types that do not expand the number of positions or exceed the budget available for that position. Staff or budget increases in personnel services require BOS approval. Temporary employee services are controlled at the budgeted amount total level rather than by position. The General Fund budget is adopted as a modified lump sum budget, meaning amounts budgeted for salaries and employee benefits cannot be used for other types of expenses without prior BOS approval. Budget Calendar Navajo County adopts its budget on a fiscal year basis beginning on July 1 and ending on June 30 of the following year. The County Manager has the responsibility to develop and present a balanced proposed budget annually to the BOS for all County functions and agencies. This is accomplished in a two step process consisting of a preliminary budget submitted for approval in July and a final budget submitted in August after final property assessed values are available from the Arizona Department of Revenue and the Navajo County Assessor‟s Office. By statute, the final budget cannot exceed the preliminary budget in total. The following budget calendar outlines the significant dates in the budget cycle. Page 10 Budget Summary Navajo County, Arizona 2008—2009 Adopted DATE January 19 Fiscal Year 2009-10 Budget Calendar DESCRIPTION Abstract of the property tax assessment roll ASSIGNED Clerk of the Board January 30 Preliminary expenditure limitation estimate for FY10 ADOR EEC April 1 Open FY10 budget to departments for data entry into New World Systems Meet with elected officials and department directors to review FY10 budgets Final expenditure limitation amount for FY10 Finance/IT Departments Finance Director ADOR EEC April 10 Close department budgetary data entry into NWS Finance Department April 10 Finance Department April 30 Preliminary estimate of available resources (i.e., revenues & fund balances) Budget summary by department prepared for County Manager Preliminary property valuations determined. F/Y 09-10 revenue estimate revised Meet with elected officials and department directors to review FY10 budget revisions Compilation of general fund budget schedules May 18 Public hearings on preliminary budget May 18 July 1 Estimated assessed property values set (subject to appeal) and preparation of property tax levee formula report Meet with elected officials and department directors to review FY10 budget revisions Special Districts reimbursement schedules published Board of Supervisors County Assessor July 7 Adoption of preliminary budget, then publish County Manager July 10 Special Districts file its annual budget with the County Treasurer and BOS Public hearing to hear any arguments in favor of or against any expenditure. Adopt final budget Truth in Taxation public hearing hear any arguments in favor of or against any tax levy Treasurer‟s annual report to BOS Finance Department Adopt tax levy rates for the county and all other taxing jurisdictions Board of Supervisors March 2 March 16 – April 10 April 10 April 13 April 10 – 30 May 18 – 29 July 21 July 21 August 4 August 17 Finance Department County Assessor County Manager Finance Department Finance Director Finance Department Board of Supervisors County Manager County Treasurer Page 11 Budget Summary Navajo County, Arizona 2008—2009 Adopted Truth in Taxation A truth in taxation notice and hearing is required under A.R.S. §42-17107, if the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the previous year. Budget Development Process The County Manager and Finance Director will meet with all elected officials and department directors to review budgets, identify budget goals, and establish budget priorities. The recommended budget is presented to the Board of Supervisors for public hearing and approval. Budgetary changes may occur from the Finance Director and County Manager meetings with elected officials and department directors and from the Board of Supervisors public hearing, and will be updated along with the revenue estimates and year-end carry over. Capital Outlay Budgeting The County has not previously prepared a separate Capital Improvements budget, but rather included such projects as part of the annual operating budget process as a budgeted function. Beginning in fiscal year 2008-09 the County will prepare a 5-year capital outlay budget. Deferred maintenance, furnishings and equipment will be budgeted as capital outlay in the appropriate fund. Major construction projects will be budgeted in the Capital Projects Fund. The prior year‟s on-going projects and balances are detailed along with supplemental and new appropriations. Appropriations do not lapse for capital projects and the budget is under the administrative control of the County Manager. Expenditure Limitation All Arizona counties are subject to annual expenditure limits set by the State of Arizona, Economic Estimates Commission. Changes in the annual expenditure limitation are based on inflationary and population factors. Contingency Funds Arizona law prohibits increases in budget appropriations of the General Fund after the Board of Supervisors adopts the preliminary budget; therefore all available sources of funds are appropriated. The Board of Supervisors must approve use of General Fund contingency amounts. The County Manager may approve the use of other funds‟ contingency amounts. Page 12 Budget Summary Navajo County, Arizona 2008—2009 Adopted Department expenditures General Government Board of Supervisors x Administration x Assessor x Recorder x Superintendent of Schools Treasurer Public Safety Highways and Streets Sanitation Education x x Clerk of the Superior Court Constable x County Attorney x Justice Courts x Legal Defender x Public Defender x Sheriff x Superior Court x x Health x Public Works Buildings and Grounds x Finance x Human Resources x Information Technology x Public Fiduciary Welfare x Adult Probation Special Districts Health x x x x x Page 13 THIS PAGE INTENTIONALLY LEFT BLANK Page 14 Community Profile Navajo County, Arizona 2008—2009 Adopted Budget COMMUNITY PROFILE Page 15 Community Profile Navajo County, Arizona 2008—2009 Adopted COMMUNITY PROFILE Arizona 1887 Existing Counties: Apache, Cochise, Gila, Graham, Maricopa, Mohave, Pima, Pinal, Yavapai & Yuma Navajo County added 1895 Courtesy Historic Map Works Page 16 Community Profile History Navajo County, Arizona 2008—2009 Adopted Budget Location Navajo County is 9,959 square miles located in northeastern Arizona. The Mogollon rim divides the county into two distinct climates. To the north, we have the high desert with Pinion Juniper scattered across the landscape. South of the Rim, Ponderosa Pine cover our mountains. South of Utah, Navajo County is nestled between Coconino and Apache Counties, with Gila County to the south. Rich in history, Navajo County celebrates its 77th Annual Rodeo this September. History On March 21, 1895, as the final act of the Territorial Assembly before it adjourned, Navajo County was formed. Holbrook, the County Seat, was founded in 1871. Legendary Commodore Perry Owens was Navajo County‟s first County Sheriff. Navajo County is rich with culture, tradition, and historical shoot-outs, even boasting a saloon called “The Bucket of Blood Saloon”! While we have tamed our communities, our traditions and cultures are still alive and rich, as we continually make our mark in Arizona. Commodore Perry Owens Photo courtesy of commons.wikipedia.org Page 17 Community Profile Reservations Navajo County, Arizona 2008—2009 Adopted Budget Navajo The Navajo Nation is the largest land area assigned to the Native American jurisdiction within the United States. It covers 26,000 square miles, stretching across three states. The word “Navajo” means Dineh, or “The People”, and most Native Americans refer to themselves as this. Because the Navajo language is so complex, the United States military utilized Navajo Code Talkers to transmit messages over radio and telephone using their native language as the code, which the Japanese could never crack. Navajo Code Talkers Used with permission from Smithsonian National Museum of the American Indian Hopi The Hopi Indian Reservation is completely surrounded by the Navajo Nation and is totally within Navajo County District II. Hopi is a shortened name, derived from Hopituh Shi-nu-mu, which means “The Peaceful People” or “Peaceful Little Ones”. The Hopi Reservation has the oldest continuously inhabited settlement, known as the Hopi Pueblo of Oraibi. Hopi Girl, 1900 http://en.wikipedia.org/wiki/Hopi Fort Apache Adjutant‟s Office Photo Courtesy of Jack Wood White Mountain Apache The White Mountain Apache Reservation is in the southern part of Navajo County in District V. The Tribe owns and operates the Hon-Dah Resort and Casino and is home to the historic Fort Apache, located in the town of Whiteriver. This isolated military outpost gained its notoriety through the soldiers‟ pursuit of renegade Apache leaders such as Geronimo and Cochise. Apache‟s original meaning is unknown, but it represents culturally related groups of Native Americans. Page 18 Community Profile Tourism Navajo County, Arizona 2008—2009 Adopted Budget Tourism Tourism is a critical component of Navajo County‟s economy and the county‟s beautiful climate attracts many visitors. Tourists and recreational enthusiasts are drawn to the Painted Desert National Monument, ApacheSitgreaves National Forest, Woodland Lake Park, HonDah Resort and Casino, and the Petrified Forest. Campers, hunters and hikers visit the White Mountains and the Mogollon Rim. Historic State Route 66, with its famous landmarks, runs right through Navajo County, encouraging tourists to “get their kicks” on a piece of national history! The Painted Desert covers 93,533 acres of land, running from the Grand Canyon to the Petrified Forest National Park, near Holbrook. The desert gets its name from the colored hues across the rock formations. These colors are made up of combinations of minerals and decayed plant and animal matter. Fossilized artifacts from the Triassic era have been discovered, giving tourists a glimpse of some of our older critters. Image Courtesy of Arizona Leisure The Apache Sitgreaves National Forest has 34 lakes and reservoirs and more than 680 miles of rivers and streams, which is more than any other national forest. Sitgreaves was named for Captain Lorenzo Sitgreaves, a government topographical engineer who conducted the first scientific expedition across Arizona in the early 1850‟s. Apache Forest is named after the Apache Tribe that settled in this area. The Apache Forest and the Sitgreaves Forest were administratively combined in 1974. Image Courtesy of US Forest Service Woodland Lake is a 23 acre lake in the middle of the town of Pinetop, with fishing and boating available. Visitors are encouraged to fish, boat, barbeque or sit under the many ramadas to just enjoy the view. Image Courtesy of City of Pinetop-Lakeside Page 19 Community Profile Tourism HON-DAH RESORT-CASINO Navajo County, Arizona 2008—2009 Adopted Budget Hon-Dah Casino is proudly owned and operated by the White Mountain Apache Tribe. Located in the White Mountains, the resort boasts a casino, fine dining, RV park, retail outlets, and a conference center. Entertainment includes concerts, comedy clubs, and various activities from Pow-Wows to car shows. In the mid-1800s, US army mappers and surveyors reported of a “Painted Desert and its trees turned to stone.” The Petrified Forest National Park encourages hiking, camping, and sightseeing of petroglyphs. Dinosaur fossils include crocodile-like reptiles, giant fish-eating amphibians and small dinosaurs. Photo Courtesy of National Park Service Monument Valley is part of the Navajo Nation Parks Department. Located on the Navajo Reservation, its Navajo name is Tse‟Bii‟Ndzisgaii. Visitors are encouraged to visit such sites as Mitten Buttes and Merrick Butte. Narrated, guided jeep tours take visitors to such places as the Ear of the Wind. Photo courtesy of the Patrick Media Group. Page 20 Community Profile People and Land Navajo County, Arizona 2008—2009 Adopted Budget Navajo County‟s population is rich in diversity. The county values culture, heritage, age, gender and embraces the traditions that each group of people bring. In 2006, Navajo County had a total population of 111,000. Of that, 51% was female and 49% was male. The median age was 31, with 11% of the population over 65 and 31% under 18. Population by Age 25 to 44 23% 65 and older 11% 45 to 64 23% 18 to 24 13% Under 18 30% Source: U.S. Census Bureau, 2006 American Community Survey Page 21 Community Profile People and Land Navajo County, Arizona 2008—2009 Adopted Budget Population by City Navajo County, Arizona Navajo County City of Show Low Town of PinetopLakeside City of Holbrook Town of Snowflake City of Winslow Town of Taylor State of Arizona 2007 Estimate* 113,796 11,473 4,769 5,599 5,221 10,135 5,221 6,500,194 2000 Census 97,470 7,695 3,582 4,917 4,460 9,520 4,460 5,130,632 1990 Census 77,658 5,019 2,422 4,686 3,679 8,190 3,679 3,665,228 1980 Census 67,629 4,298 2,315 5,785 3,510 7,921 3,510 2,716,546 1970 Census 47,559 2,129 N/A 4,795 1,977 8,066 1,977 1,775,399 1960 Census 37,994 1,625 N/A 3,438 982 8,862 982 1,302,161 Hom e t own Cou P r ide, n t y w ide Our communities are growing, as families have either returned home or have come “home” for the first time. These communities host corn festivals, rodeos, arts and craft fairs, outdoor concerts and other family-friendly activities to bring families and community together. Community leaders and governments are focused to enhance amenities and services to ensure safety and convenience for their citizens. Estimate as of July 1, 2007 Source: Arizona Department of Commerce Population and Statistical Unit Page 22 Community Profile Economy Navajo County, Arizona 2008—2009 Adopted Budget Employment Navajo County‟s economy is based on a variety of service and trade industries, as well as government employment. Statistics from the Arizona Department of Commerce indicate that on an average, 30,250 Navajo County citizens were employed (not including agricultural industry) in 2007. Cattle and sheep ranching and hog and pig farming are the main agricultural industries in Navajo County. Over two million acres of land in Navajo County is utilized by cattle ranching. Catalyst is the largest manufacturing company in Navajo County, and is a major supplier of recycled newsprint. For the year of 2007 the average annual employment in the manufacturing sector of Navajo County was 2,825, representing 9.3% of the total wage and salary employment base for the county. Manufacturing and Non-Manufacturing Employers Navajo County, Arizona Employer Product/Service Approximate Number of Employees White Mountain Apache Tribe Government 1,700* Navajo County County Government 600 Burlington Northern Santa Fe Railroad Railroad 525 Hopi Tribe Government 500** Summit Health Care Health Care 460 Catalyst Newsprint and Kraft Liners 440 Hon-Dah Hotel & Casino Kayenta Unified School District No. 27 Gaming and Conference Center Education 400 380 Holbrook Unified School District No. 3 Education 360 Indian Health Services Health Care 360 Wal-Mart Department Store 350 Blue Ridge Unified School District No. 32 Education 345 Arizona Public Service Utility 300 Pinon Unified School District No. 4 Education 300 Snowflake Unified School District No. 5 Education 260 Show Low Unified School District No. 10 Education 235 Show Low, City of Government 200 CellularOne of NE AZ Cellular Telephone Service 195 Northland Pioneer College Education 190 * Includes full-time and part-time employees. ** Source: Hopi Tribe Source: Arizona Department of Commerce Community Profile 2006. The Navajo Nation has employees in three states; Navajo County statistics could not be extracted. Page 23 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 Navajo County Leaders Navajo County, Arizona 2008—2009 Adopted Budget COUNTY LEADERSHIP “Choose a job you love, and you will never have to work a day in your life.” Confucius ` Page 25 Navajo County Statement Mission, Vision and Values Navajo County, Arizona 2008—2009 Adopted Budget Mission Navajo County provides the best customer service in a fiscally responsible manner, with courteous and dedicated elected officials and employees ensuring our public services meet and exceed the expectations of the citizens we are elected and appointed to serve. Vision Navajo County Government shall provide leadership in partnering opportunities with stakeholders throughout the County. These partnerships with other government agencies, tribal governments, economic development representatives, educators, and citizens will enhance the quality of life and deepen relationships for citizens in all of Navajo County. Values Integrity – Provide public services honestly with trustworthy employees, ensuring our practices are ethical and moral Accountability – Foster an atmosphere that is result-driven to meet the needs and expectations of our citizens Responsibility – Meet the county’s obligations sensibly with sound and reliable fiscal practices to protect the interests of our citizens Duty – Serve our customers to the best of our ability, ensuring a healthy and sustainable environment for today and future generations. You are not here merely to make a living. You are here in order to enable the world to live more amply, with greater vision, with a finer spirit of hope and achievement. You are here to enrich the world, and you impoverish yourself if you forget the errand. Woodrow Wilson Page 26 County Officials District I District II District III District IV District V Clerk of the Court Constable - Holbrook Constable - Winslow Constable - Snowflake Constable - Kayenta Constable - Show Low Constable - Pinetop-Lakeside County Assessor County Attorney County Recorder County Sheriff County Superintendent of Schools County Treasurer Justice of the Peace - Holbrook Justice of the Peace - Winslow Justice of the Peace - Snowflake Justice of the Peace - Kayenta Justice of the Peace - Show Low Justice of the Peace - Pinetop-Lakeside Superior Court Judge Division I Superior Court Judge Division II Superior Court Judge Division III Superior Court Judge Division IV Administration County Manager Assistant County Manager Clerk of the Board Finance Governmental Affairs Human Resources Risk Management Building and Grounds Elections Information Technology Judicial Court Administration Adult Probation Juvenile Probation/Detention Legal Defender Library District Public Defender Public Fiduciary Public Health Services District Public Works Workforce Investment Act Navajo County, Arizona 2008—2009 Adopted Budget Board of Supervisors Elected Officials Percy Deal Jesse Thompson J.R. DeSpain, Chairman David Tenney Jerry Brownlow, Vice Chairman Juanita Mann Phyllis Romo Pauline Hernandez Dave Wood Larry Wallen Ray Brown Ryan Reinhold Cammy Darris Mel Bowers Laurette Justman Gary Butler Linda Morrow Manny Hernandez Ralph Hatch Alison Kolomitz Fred Peterson Susie Nelson Stephen Price David Widmaier Tom Wing Dale Nielson, Presiding Judge John Lamb Michala Ruechel Department Directors James G. Jayne E.L. "Dusty" Parsons Darlene Fraley James Menlove Rod Ross Gail Calisen Tim Norton Dan Hinz Lisa McKee Robert Heming Marla Randall Margie Brakefield Arno Hall Alan LoBue Geneva Durkee Emery La Barge Sherry Reed Wade Kartchner James H. Matteson Judy Bratcher Page 27 Organization Chart Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS Phyllis Romo Constable Holbrook Madeline Hernandez Constable Winslow David Wood Constable Snowflake Mel Bowers County Attorney Board of Supervisors Laurette Justman County Recorder James G. Jayne County Manager Administration Cammy Darris County Assessor Juanita Mann Clerk of the Court Gary Butler County Sheriff Ray Brown Constable Show Low Ryan Reinhold Constable Pinetop Larry Wallen Constable Kayenta Linda Morrow Superintendent of Schools Manny Hernandez County Treasurer E.L. “Dusty” Parsons Assistant County Manager Administration Darlene Fraley Clerk of the Board of Supervisors James Matteson Public Works Director James Menlove Finance Director Gail Calisen Human Resources Director Dale Neilson Presiding Judge Judicial Branch Thomas Wing Superior Court Judge Judicial Branch Michala Ruechel Superior Court Judge Judicial Branch John Lamb Superior Court Judge Judicial Branch Marla Randall Court Administrator Superior Court Arno Hall Juvenile Detention/ Probation Judicial Branch Margie Brakefield Chief Probation Officer Judicial Branch Dan Hinz Facilities Management Director Bob Heming IT Director Alison Kolomitz Justice of the Peace Winslow Justice Court Ralph Hatch Justice of the Peace Holbrook Justice Court Wade Kartchner Health District Director Geneva Durkee Library District Director Stephen Price Justice of the Peace Show Low Justice Court Fred Peterson Justice of the Peace Snowflake Justice Court Alan LoBue Legal Defender Judy Bratcher WIA Executive Director Susie Nelson Justice of the Peace Kayenta Justice Court David Widmaier Justice of the Peace Pinetop Justice Court Presiding J.P. Emery La Barge Public Defender Sherry Reed Public Fiduciary Eric Ritz NE AZ Training Center Manager Lisa McKee Elections Director Page Page28 28 Page 28 Board of Supervisors District I Percy Deal District II Jesse Thompson Navajo County, Arizona 2008—2009 Adopted Budget District I: Percy Deal was elected in 1980 as the first Native American elected to office in Navajo County. Supervisor Deal has also held various positions within the Navajo Nation and is currently serving as President of the Hardrock Chapter. He represents Navajo County at the local, state and national level in the following areas: National Association of Counties Transportation Steering Committee, County Supervisors Association, Tri-State County Elected Officials group, Four Corners Enterprise Community, Northern Arizona Council of Governments, and NACOG Economic Development Committee. One of Supervisor Deal‟s top priorities is to improve road conditions in northern Navajo County where most residents depend on poorly maintained dirt roads for transportation. While improving these roads Deal strongly supports the sovereignty of the tribes and believes that they are truly the first government on their own land with other entities there to support with their resources. Supervisor Deal and his wife, Christine, reside in Big Mountain on the Navajo Nation and have two children and six grandchildren. District II: Jesse Thompson has served on the Navajo County Board of Supervisors since he was elected in 1992. Prior to becoming a supervisor, he worked for the Navajo Nation Navajo Hopi Land Commission and the Bureau of Indian Affairs as a Tribal Operations Specialist. Supervisor Thompson serves on the following local, state and national committees: National Association of Counties Justice and Public Safety Steering Committee, Navajo Nation Partnership Steering Committee, Hopi Tribal Partnership Steering Committee, Northern Arizona Council of Government TPAC Tribal Government representative, Northern Arizona Regional Behavioral Health Authority and as the Governor‟s appointee to the Arizona Meth Project. He is also affiliated with the County Supervisors Association, Arizona Association of Counties, National Association of Counties and Tri-State County Elected Officials group. Supervisor Thompson actively participated in the development and construction of the Winslow and Holbrook Stabilization Centers. Reservation school bus route road improvement on both the Navajo Nation and Hopi Reservation in Navajo County is an area of major concern and dedication for Supervisor Thompson. He and his wife, Louise, reside in Teesto, Arizona, and have five children and six grandchildren. Page 29 Board of Supervisors District III J.R. DeSpain District IV David Tenney District V Jerry Brownlow Navajo County, Arizona 2008—2009 Adopted Budget District III: J.R. DeSpain was elected to the Board of Supervisors in 2000 and is the current Chairman. Prior to becoming a supervisor, he was the Navajo County Treasurer from 1978 to 2000. Supervisor DeSpain was the Arizona Association of Counties Treasurer President from 1982-84, Navajo County Extension Board Treasurer from 1996-97, Little Colorado RC&D President from 2001-03, 2005 President of Navajo County Cattlemen and 2007 President of Arizona Association of Counties‟ Board of Directors. He currently is the Chairman of the Northern Arizona Council of Governments (NACOG) serving on the NACOG Regional Council and Economic Development Council. He is Navajo County‟s representative to the National Association of Counties‟ Agriculture and Rural Affairs Steering Committee, serves on the Arizona Statewide Water Advisory Group, serves as Arizona Association of Counties Legislative Policy Committee member, sits on the Silver Creek Watershed Alliance, and is a representative to the North Regional Homeland Security group. Supervisor DeSpain and his wife, Linda, live at Obed Ranch, south of Joseph City. They have five children and four grandchildren. District IV: David Tenney was elected to the Board of Supervisors in 2004. He is a small business owner in the Show Low area. Supervisor Tenney has served on the following local, state and national committees: Natural Resources Working Group, the White Mountain Regional Development Board, County Supervisors‟ Association Legislative Policy Committee, the Silver Creek Watershed Alliance, Environmental Economic Communities Organization, Arizona/New Mexico Coalition of Counties, County Partnership Restoration, National Association of Counties Board of Directors, and is the 2008 second vice-president of the County Supervisors‟ Association. Supervisor Tenney, along with this wife, Gay, reside in the Linden community and have six children. District V: Jerry Brownlow was elected to the Board of Supervisors in 2000 and is the current vice Chairman. Prior to serving with the Board, he was elected as Constable of the Pinetop Justice Court in 1996. He met the challenge of serving as the Representative to the Southwest Incident Management Team in Arizona‟s largest fire, the Rodeo-Chediski Fire in 2002. He serves on the following committees: Chairman of the White Mountain Regional Transportation Committee, Board Member of the White Mountain Stewardship Contract Monitoring Board, Natural Resources Working Group, President of the Blue Ridge Scholarship Fund, member of the White Mountain Sheriff‟s Posse, and is a member of the Pinetop-Lakeside Chamber of Commerce. Supervisor Brownlow and his wife Colleen have two children and five grandchildren. Page 30 Elected Officials Navajo County, Arizona 2008—2009 Adopted Budget Cammy Darris was elected as County Assessor in 2004. She has been with the Navajo County Assessor‟s Office for 25 years. She is currently serving as Secretary/Treasurer of the Arizona Association of Assessing Officers as well as the Navajo County representative for the Arizona Association of Counties. She has served as vice chairman of the Navajo County Personnel Commission. Cammy holds a Level I and Level II Appraisal Certification from the State of Arizona and has also received a Personal Property Certification. Cammy has over 27 plus years of appraisal experience and is familiar with all aspects of the Assessor's Office, starting as a file clerk in the department. Cammy has attended numerous schools and workshops to ensure she is aware of current statutes. Cammy was born and raised in Navajo County. She and her husband Kent, have two children, Craig and Sherri. County Assessor Cammy Darris Laurette Justman was elected as County Recorder in 2000. She has been with Navajo County since 1984 and has been in the Recorder‟s office since 1989. She is a past Recorder‟s Association President and is a member of the Arizona Association of Counties as well as the Recorders Association. Laurie is certified with elections at the Arizona State level as well as at the National Level. She is on course to receive a Certificate in the Public Certified Management Program in December through ASU. In addition, she has served as a member of the Navajo County Personnel Commission. She is an avid volunteer and especially enjoys working with her church. She has been married to Richard for 28 years and has three children. County Recorder Laurette Justman Manny Hernandez was elected County Treasurer in 2001. Prior to his election, Manny was with Safeway Stores, Inc. for 28 years, with 16 of those years as the store manager of Safeway in Holbrook. Manny is a life-long, born and raised resident of Navajo County. He is a past president of the Holbrook Rotary Club and a past member of the Holbrook Chamber of Commerce. He is affiliated with the following organizations: Representative of the Navajo County Elected Officials, member of the Legislative Policy Committee to the Arizona Association of Counties, Past Chairperson for the Navajo County Personnel Commission, and past President and current Secretary/Treasurer to the Arizona County Treasurer‟s Association. Manny and his wife, Doris, have been married for 28 years. They have three children and five grandchildren. County Treasurer Manny Hernandez Page 31 Elected Officials County Sheriff Gary Butler County Superintendent of Schools Linda Morrow Navajo County, Arizona 2008—2009 Adopted Budget Gary Butler has served as Navajo County Sheriff since 1988. Prior to serving as Sheriff, Gary served as a Marine in Vietnam. He returned home and was with the Scottsdale, Apache County Sheriffs, and Show Low police departments, serving as Chief of Police for Show Low. He has been an instructor for Northland Pioneer College and the Arizona Police Officer‟s Standards and Training Boards. On Gary‟s first day as County Sheriff, the first Navajo County Deputy was killed in the line of duty. Within the first three days of the shooting, one killer was apprehended and is still in prison, with the other killer committing suicide. Sheriff Butler has been associated with the following: Chairman, Arizona Police Officers Standards & Training, Governor‟s Office of Highway Safety, Auto Theft Task Force, past President of Fraternal Order of Police, past President of Arizona Police Alliance, National Chief of Police Association, twice past President of Arizona Sheriff‟s Association, past President of Arizona County Attorney & Sheriff Association, National Sheriff‟s Association Indian Affairs Committee, founding member of Western States Sheriff‟s Association, past President Northern Arizona 911 Users Association, past President Northeastern Arizona Police Association, twice past President of Arizona Association of Counties, twice past President of Show Low Rotary Club, Show Low Chamber of Commerce, past Chairman of Northland Pioneer‟s Community College Law Enforcement Steering Committee, instructor of National Rifle Association, Veterans of Foreign Wars, Masonic Lodge, El Zaribah Shrine, Navajo County Cattle Growers Association, Eagle Scout, Scout Leader and past Executive Director of Boy Scouts of America. Sheriff Butler and his wife, Gailene, have raised three sons and one daughter. Linda Morrow was born and raised in Show Low. After completing her education in Tucson at University of Arizona, Linda taught school in the Tucson area. In 1989, Linda moved back to Navajo County to be closer to family, teaching in the Snowflake, Show Low and Blue Ridge school districts. She was appointed as the County Superintendent of Schools in December 2005 and took office in January 2006. She was elected the following November and is currently running for her first four-year term unopposed. Prior to becoming the County Superintendent, she was the Education Service Agency Director for the county. Superintendent Morrow has been associated with the following: Regional Vice President and later Recording Secretary for AZ Science Teachers Association, Regional Director for AZ Association of Teachers of Mathematics, Arizona Delegate for National Council of Teacher of Mathematics, Regional Director and later Recording Secretary for National Council for Supervisors of Mathematics and she is currently Secretary/ Treasurer for the AZ Association of County School Superintendents. Linda is a Steering Committee Member of the Navajo County Coalition Against Drug Abuse and is a member of the School Age Coalition and the Community Network Committee. Linda has received an award for Outstanding Mathematics Teaching from the Central Arizona Chapter of Institute of Industrial Engineers. She and her husband, Jim, have three children and two grandchildren. Page 32 Elected Officials Navajo County, Arizona 2008—2009 Adopted Budget Juanita Mann has served as Navajo County Clerk of the Court since 1994. Prior to serving as Clerk of the Court, Juanita spent 22 years as Deputy Clerk and Chief Deputy Clerk. Juanita has served on various committees with the Superior Court Clerk‟s Association, and also has been President, Vice-President, Secretary and Treasurer for the organization. She was a member of the Legal Advice-Legal Information Guidelines Task Force, which received the Arizona Judicial Branch 2007 Achievement Award. Juanita and her husband Donald have been married for 39 years and have two sons, one daughter and five grandchildren. Clerk of the Court Juanita Mann Mel Bowers was appointed County Attorney in 1990, and has since been re-elected four times. Prior to becoming County Attorney, he was in private practice in Navajo County for six years. Mel began his career as a Deputy District Attorney in Clark County, Nevada, where he served almost five years. Mel has served as Navajo County‟s representative to the Arizona Association of Counties. He was twice President of the Arizona County Attorneys and Sheriffs Association and is currently the Association's Treasurer. He has been a member of Rotary and has served on several Supreme Court committees. He and his wife Lois, have one daughter, Jennifer. County Attorney Mel Bowers Page 33 Elected Officials Navajo County, Arizona 2008—2009 Adopted Budget Thomas L. Wing Superior Court Judge Division I Judge Thomas L. Wing is serving in his i6th year as a member of the Navajo County Superior Court bench. His experience includes two years as Presiding Superior Court judge and a member of the state-wide Superior Court Committee with the Arizona Office of the Courts. He also served as Presiding Juvenile Court judge for more than ten years. During the past three years, Judge Wing has been the appointed presiding judge in Navajo County for civil and family law cases. Before being elected to the bench in 1992, he was the lead prosecutor in the Navajo County attorney's office where he worked for 15 years. He once received the state award of being the prosecutor of the year in Navajo County. His law career began in Maricopa County in 1972 where he had a general practice of law for one year, followed by 4 years of his sole practice of civil and criminal law in Gila County. Mr. Wing has been married to Beverly Larson Wing for 27 years and is a father to ten children, including 3 step-sons. He has been an active member of his church throughout his life and almost continuously has served as a teacher or leader for either youth or adult groups. Those activities have included teaching Sunday School classes for children ages 10 through 16 and adults of all ages. His community contributions have included years as a volunteer youth basketball coach, referee for both youth and adult Softball, Boy Scouts of America leader , including Troop Committee, youth advisor and District Chairman. He has received the B.S.A. District Award of Merit. He also has been a Rotary Club member for several years and served as club vice president. In his profession, Mr. Wing served for two years on a state-wide committee which succeeded in the passage of the Arizona constitutional amendment which established victims rights in criminal cases. During his approximately 10 years as presiding juvenile court judge he was an active proponent of the Navajo County C.A.S.A. program for children and its support group, Friends of C.A.S.A. He also was the leader in Navajo County's construction of a modern 42-bed juvenile detention facility which opened in 2002, and was renamed the Juvenile Restoration Center. Judge Wing's college education began with understudies in journalism and education at Arizona State University, where he received awards for his outstanding contributions to the college newspaper, State Press. He went on to study law at Marquette University in Milwaukee, Wis., where he received the Juris Doctorate degree in 1972. During his law studies, he interrupted his education to serve two years in the U. S. Army, including 13 months in Viet Nam where he was assigned to the 498th Medical Evacuation Company. Page 34 Elected Officials Navajo County, Arizona 2008—2009 Adopted Budget Dale P. Neilson Presiding Superior Court Judge Division II Dale P. Nielson was born on June 11, 1960, in Winslow, Arizona. At the time, his father was running the Sunrise Trading Post in Leupp, Arizona, which is on the Navajo Indian reservation. He lived on the Navajo and Hopi Indian reservations until he was five, when his family moved to Holbrook, Arizona. He completed school in Holbrook in 1978. He was active in sports including football, basketball and baseball. In 1979, he began a two-year mission for the Church of Jesus Christ of Latter-Day Saints in Idaho. Following the completion of his mission, he began his college education at Brigham Young University and obtained his B.A. degree in Political Science in 1984. In 1985, he returned to Winslow, Arizona, and worked as a Juvenile Probation Officer until August of 1986. At that time, he enrolled in law school at Creighton University in Omaha, Nebraska. After one year, he transferred to the University of Arizona, where he completed his law degree in 1989. In October of 1989, he began working as a Deputy County Attorney in the Navajo County Attorney‟s Office. He worked as a prosecutor for three and a half years, until 1993. In 1993, he became the Navajo County Legal Defender, a position he held for seven and a half years, until being elected to the Navajo County Superior Court for the term beginning in January 2001. Dale and his wife Jeanmarie live in Taylor. They have four children: Micah, Jens, Madeline and Parker. Page 35 Elected Officials Navajo County, Arizona 2008—2009 Adopted Budget John N. Lamb Superior Court Judge Division III John Lamb has been a judge in Navajo County for over thirteen years (the majority of that time as justice of the peace and city magistrate for Holbrook). He currently sits as Superior Court Judge in Division III. Judge Lamb handles a criminal, juvenile and Mental Health court calendar and serves as the Associate Presiding Judge and Presiding Mental Health Court Judge. Judge Lamb sits on two Arizona Supreme Court committees – New Judge Orientation and Publications – and is a member of the State Bar Criminal Jury instructions committee. Judge Lamb earned his bachelor‟s degree from Stanford University, his master‟s degree in public affairs from the University of Texas (L.B.J. School of Public Affairs) and his law degree from Northwestern University. Michala M. Ruechel Superior Court Judge Division IV Michala Ruechel was born on November 30, 1961, in Portales, New Mexico. Michala‟s family moved to Tuba City when she was three years old, where she graduated from High School. She then obtained her law degree in 1985 from Arizona State University, and moved to Navajo County. In 1993, she became the Commissioner for the Superior Court‟s Child Support Division and served as a Superior Court Judge Pro Tempore until 2006 when was appointed as Navajo County Superior Court Judge for Division IV by Governor Janet Napolitano. Judge Ruechel and her husband Joel, live in Holbrook. They have three children: Alix, Jacob and Eryn. Page 36 Navajo County Administration County Manager James G. Jayne Navajo County, Arizona 2008—2009 Adopted Budget James (Jimmy) Jayne has served as the Navajo County Manager since September, 2003. Prior to being appointed by the Board of Supervisors as County Manager, he served as Executive Secretary of the Arizona Corporation Commission, Director of Operations for the AZ House of Representatives and as the Administrator of the Arizona Water Banking Authority. Mr. Jayne serves on the Board of the Arizona City/County Management Association and is a member of the International City/County Management Association, the American Society for Public Administration, and the National Association of County Administrators. He serves on the Navajo County Citizens Advisory Council, the Show Low Character First Council, and is President of Grace Church Council. He earned his BA in International Affairs from NAU and his Masters in Public Administration from ASU. Mr. Jayne recently received a certificate for Senior Executives in State and Local Government from the Harvard University, Kennedy School of Government and will complete the Certified Public Management Program at ASU this fall. He and his wife Lisa have been married 17 years and have three boys and one girl. Dusty Parson has served as the Navajo County Assistant Manager since June 2008. Prior to serving as Assistant County Manager, Dusty was Director of Public Works. He has been with Navajo County since 1993. Dusty has worked in the Public Sector for over 25 years. He has been a member of the American Public Works Association and serves on the Board of Directors for the State LTAP Program. Dusty currently serves as President of the Local White Mountain Merriam‟s Chapter of the National Wild Turkey Federation. He is also actively involved in local and state issues for the conservation of wildlife and the hunting heritage rights. Dusty graduated with a BS in Public Communication from ASU. He and his wife Cynthia, have five children and six grandchildren. Assistant County Manager Eugene L. “Dusty” Parsons Page 37 THIS PAGE INTENTIONALLY LEFT BLANK Page 38 Department Profiles Navajo County, Arizona 2008—2009 Adopted Budget DEPARTMENT PROFILE “When the diverse elements of the organization are aligned, the energy is focused and the capacity for concerned action improved ... Priorities become clear, and the contributions of each employee are maximized.” Laura Spencer ` Page 39 Department Profile Board of Supervisors Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS Page 40 Department Profiles Board of Supervisors Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The Navajo County Board of Supervisors proudly serves their citizens with a three-fold commitment: Exemplary service Retaining and recruiting a quality workforce Maintaining public safety The Supervisors are committed to implementing sound public policy with integrity, reliability, honesty and fairness, all of which are delivered without discrimination. Department Description The Board takes a leadership role with other County departments and strongly encourages and models partnerships with governmental agencies and institutions, striving in a fiscally responsible manner to improve the quality of life through planned development and to increase prosperity by facilitating environmentally responsible commercial and industrial growth. Page 41 Department Profiles Board of Supervisors Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Purchased three buildings in downtown Show Low to provide enhanced service to the residents of the south county area. Created Taylor/Snowflake facility to provide county services in the Snowflake/Taylor area, including a Sheriff‟s substation and enhanced Public Works services. Built the Mogollon Complex to enhance the services in the Heber/Overgaard area. Improved the safety of the Holbrook County Complex by replacing the domestic water tanks, replacing the roof and designing electrical upgrades to be completed in 2009. Partnered with several agencies to facilitate the construction of two stabilization centers in the Holbrook and Winslow areas to address alcohol and drug related problems Partnered with the Navajo Nation Department of Transportation, Bureau of Indian Affairs, local reservation chapters and school districts to improve the safety and dependability of school bus routes on the reservation Implemented a salary adjustment county-wide and provided personnel training in its effort to retain and recruit quality employees as evidenced by a general turn over rate reduction from over 20% to approximately 10%. For example, the Sheriff‟s department is fully staffed for the first time in 20 years. Through salary increases, the Sheriff‟s department filled 12 deputy vacancies, enhancing public safety in rural areas Continued an exemplary wellness program that promotes a healthy lifestyle which will gain longterm benefits through a healthy workforce Goals and Objectives for FY 2008-2009 It is anticipated through the 2008-2009 budget year, that regardless of budget cuts imposed by the State, the County will continue to provide all services necessary for a the health, safety and welfare of all County residents. Page 42 Page 42 Department Profiles Board of Supervisors Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Board of Supervisors General Fund FY 2004/2005 9 2005/2006 7 2006/2007 7 2007/2008 7 2008/2009 7 Department Budget by Fund Board of Supervisors General Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $547,796 $564,671 $564,671 General Fund - Board of Supervisors 600000 500000 400000 300000 200000 100000 0 Personal Services Professional Services 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 486796 494171 492671 61000 70500 72000 Page 43 Department Profile Clerk of the Court Navajo County, Arizona 2008—2009 Adopted Budget CLERK OF THE COURT Page 44 Department Profiles Clerk of the Court Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS CLERK OF THE COURT JUANITA MANN Chief Deputy Superior Court Clerk (7) Account Specialist (2) Child Support Case Manager Courtroom Clerk Supervisor Records Clerk Superior Courtroom Clerk II (8) Superior Courtroom Clerk I (3) Mission Statement To assist the Navajo County Superior Court in the execution and enforcement of its rights and duties by authority granted to the Judiciary in the Arizona Constitution and Arizona Revised Statutes. Department Description The Office of the Clerk of the Court is responsible for filing and preserving all cases for Superior Court which include felony criminal, civil, domestic relations, probates, guardianships, adoptions, mental health, juvenile delinquency, juvenile dependency and lower court appeals. The Clerk‟s office is also required to have a deputy in all court proceedings to take minutes of the proceedings, transcribe them and provide copies to all parties in the case. We also qualify and provide jurors for all courts in the county. The Clerk‟s office also issues and records all marriage licenses, process-server applications and bail bondsman applications and processes passport applications. The Clerk‟s office also receives and receipts all court ordered assessments and pays out restitution monies to victims. Page 45 Page 45 Department Profiles Clerk of the Court Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 The Clerk of the Court's office has improved the amount of files that can be viewed via the computer system. They have scanned several thousand closed files into the courts imaging system. This saves judges and clerks time because documents are available to them electronically lessening the need to physically find a file. Goals and Objectives for FY 2008-2009 Navajo County Judicial Branch will continue it's commitment to the citizens to make the justice system the best system possible. We will continue to provide good customer service to ensure that the constituents are treated fairly and have access to our courts. The courts will to be accountable by ensuring that judges and staff in all courts and at all levels are professional and customer service oriented. Navajo County Personnel by Department Clerk of the Court General Fund Document Storage & Retrieval Conciliation Court CASE Processing Child Support IV-D Clerk of the Court Total 2004/2005 16 0.5 0.5 0 0 17 2005/2006 17 0.5 0.5 0 0 18 2006/2007 21 0.5 0 0 0 21.5 2007/2008 21.5 0.5 0 1 1 24 2008/2009 21.5 0.5 0 1 1 24 Department Budget by Fund Clerk of the Court General Fund Child Support Fill The Gap Judicial Collection Enrichment Spousal Maintenance Enforcement Clerk Document Storage Retrieval Child Support Automation Clerk of the Court Total 2007 Adopted Budget 2008 Adopted 2009 Adopted Budget $1,033,182 0 0 79,760 0 137,338 883 1,251,163 $1,307,181 47,502 314,782 49,464 1,112 122,688 693 1,843,422 $1,294,952 47,502 0 70,168 5,133 127,671 710 1,546,136 Page 46 Page 46 Department Profiles Clerk of the Court Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Clerk of the Superior Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 817,897 1,019,571 1,007,342 Professional Services 182,185 251,010 251,010 33,100 36,600 36,600 Supplies Page 47 Page 47 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget COUNTY CONSTABLES Page 48 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS Holbrook Constable Phyllis Romo Winslow Constable Madeline Hernandez Kayenta Constable Larry Wallen Show Low Constable Ray Brown Pinetop Constable Ryan Reinhold Snowflake Constable David Wood Accomplishments for FY 2007-2008 Navajo County Constables executed, served, and returned 1,526 processes for the Justice Courts of Navajo County. This averages to 254 processes per month traveling 16,504 miles in the performance of their duties. Monthly, Constables traveled 2,750 miles in service. Navajo County purchased five (5) ballistic vests for Navajo County Constables ensuring their safety while in the performance of their duties. Navajo County Constables met the required eight (8) hours of training as required by ARS 22-131(C) annually covering such topics as civil and criminal process, conflict resolution and firearm safety. Navajo County Constables conducted two county-wide meetings to plan, share, and work on developing their service to the Justice Courts. Navajo County Constables completed the first draft of county-wide policies and procedures manual. Goals and Objectives for FY 2008-2009 The continuing goal of the Navajo County Constables is to attend the courts of justices of the peace within their precincts when required, and within their counties execute, serve and return all processes and notices directed or delivered to them by a justice of the peace of Navajo County. Navajo County Constables will attend the training as defined in ARS 22-131(C) and will meet the new requirements of 16 hours annual training required by the Arizona Constable Ethics and Training Board. Navajo County Constables will complete and implement a county-wide policies and procedures manual. Page 49 Page 49 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Holbrook Constable General Fund 2004/2005 1 2005/2006 1 2006/2007 1 2007/2008 1 2008/2009 1 Kayenta Constable General Fund Pinetop Constable General Fund Show Low Constable General Fund 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 1 1 1 1 1 2004/2005 1 2005/2006 1 2004/2005 1 2005/2006 1 2006/2007 1 2007/2008 1 2008/2009 1 Snowflake Constable General Fund 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 1 1 1 1 1 Winslow Constable 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 1 1 1 1 1 General Fund 2006/2007 1 2007/2008 1 2008/2009 1 Department Budget by Fund Kayenta Constable General Fund Pinetop Constable General Fund Snowflake Constable General Fund Holbrook Constable General Fund Winslow Constable General Fund Show Low Constable General Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $24,200 $28,880 $28,880 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $46,146 $48,703 $48,703 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $24,200 $28,880 $28,880 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $24,200 $28,880 $28,880 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $24,200 $28,980 $28,980 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $30,132 $48,103 $48,103 Page 50 Page 50 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Kayenta Constable 30,000 25,000 20,000 15,000 10,000 5,000 0 Personal Services Professional Services Supplies 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 19,175 23,655 25,405 4,475 4,675 3,175 550 550 300 General Fund - Pinetop Constable 50,000 40,000 30,000 20,000 10,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 40,321 42,878 43,728 Professional Services 5,275 5,275 4,675 550 550 300 Supplies Page 51 Page 51 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Winslow Constable 30,000 25,000 20,000 15,000 10,000 5,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 19,175 23,655 25,505 Professional Services 4,475 4,675 3,175 550 650 300 Supplies General Fund - Show Low Constable 50,000 40,000 30,000 20,000 10,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 25,107 42,878 44,628 Professional Services 4,475 4,675 3,175 550 550 300 Supplies Page 52 Page 52 Department Profile County Constables Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Snowflake Constable 30,000 25,000 20,000 15,000 10,000 5,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 19,175 23,655 23,905 Professional Services 4,475 4,675 4,675 550 550 300 Supplies General Fund - Holbrook Constable 30,000 25,000 20,000 15,000 10,000 5,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 19,175 23,655 25,905 Professional Services 4,475 4,675 2,675 550 550 300 Supplies Page 53 Page 53 Department Profile County Assessor Navajo County, Arizona 2008—2009 Adopted Budget COUNTY ASSESSOR Page 54 Department Profile County Assessor Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS ASSESSOR Cammy Darris Chief Deputy County Assessor Lead/Training Appraiser (2) Senior Appraiser (3) Appraiser (5) Data Input Specialist (5) Assessment Specialist (2) Drafter (2) Mission Statement Navajo County Assessor‟s Office is dedicated to continually improving the assessment procedures and valuing all property in Navajo County fairly, impartially and equitably within the parameters established by Arizona Revised Statutes and Arizona Department of Revenue. Our staff is dedicated to providing excellent customer service and efficiency while serving the citizens of Navajo County. Department Description It is the responsibility of the Assessor to locate, identify and appraise at current market value, locally assessable property subject to ad valorem taxes and process exemptions specified by law. The Assessor has no jurisdiction or responsibility for area budgets, tax rates, or amounts of taxes paid. These matters are handled by the various agencies performing the services supported by property taxes, such as the county governments, city governments, school districts and other taxing districts. Page 55 Page 55 Department Profile County Assessor Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Continued to improve customer service and the understanding of the Arizona Tax System Established a pamphlet that informs citizens of the assessment process Enhanced transfer process, changing over 22,241 ownership and addresses Processed 32 new subdivisions and split properties adding 4,381 parcels to the tax roll The business accounts were processed and added bringing the total to 998 accounts Maintained and added manufactured homes to the tax roll bring the total accounts to 4,731 Continually improving web page information and availability of forms Processed over 4,000 building permits and 4,724 affidavits of value bringing the total Net Secondary Assessed valuation to 998,760,072 and the Net Primary Assessed valuation to 908,357,696 Goals and Objectives for FY 2008-2009 The number one goal of the assessor‟s office is to excel in customer service Maintain fair and equitable assessment of all properties under our jurisdiction Implementation of a new valuation system that will give enhanced service and products to the citizens of Navajo County Continue to work with other departments and agencies in Navajo County to ensure an efficient product. Page 56 Page 56 Department Profile County Assessor Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Assessor General Fund FY 2004/2005 20 2005/2006 20 2006/2007 20 2007/2008 23 2008/2009 23 Department Budget by Fund Assessor 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $1,173,647 $1,314,920 $1,279,006 327,311 275,737 156,913 1,500,958 1,590,657 1,435,919 General Fund Property Information Storage & Retrieval Assessor Total General Fund - Assessor 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 921,247 1,071,570 1,037,056 Professional Services 207,500 189,950 187,550 44,900 53,400 54,400 Supplies Page 57 Page 57 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget COUNTY ATTORNEY Page 58 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS COUNTY ATTORNEY Mel Bowers Executive Secretary Victim Services Director Special Investigator Attorney IV Victims Advocate (2) Supervising Legal Secretary Office Support Specialist (2) Senior Legal Secretary (8) Legal Secretary (3) Paralegal Bad Checks Program Manager Child Support Manager Child Support Enforcement Officer Child Support Case Manager (2) Child Support Specialist (9) Office Support Specialist Attorney I (3) Attorney II (3) Attorney III (9) Attorney IV (1) Office Support Specialist Page 59 Page 59 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The County Attorney‟s office partners with law enforcement to create a safer community by vigorously prosecuting criminal conduct while ensuring the rights of victims and witnesses of crime are treated with dignity and respect. Department Description The Navajo County Attorney‟s Office (NCAO) is a constitutionally created office and the County Attorney is an elected official. The NCAO represents Navajo County, its Board of Supervisors and elected officials, and other county departments and agencies in administrative and legal matters. The criminal division of the office prosecutes all felony crimes and most misdemeanors committed in Navajo County. The NCAO also provides victim-witness assistance, child support enforcement and adoption services. Accomplishments 2007-2008 1,064 felony cases filed in the Superior Court. 22 jury trials resulting in convictions. Four of our major felony cases were: A conviction for first degree murder, kidnapping, arson, burglary and robbery A conviction for second degree murder A conviction for conspiracy to commit first degree murder A conviction for attempted first degree murder and aggravated assault The establishment of a satellite office in Show Low to provide enhanced services to the rapidly growing White Mountain area. This office processed more than 1,500 misdemeanors and 350 felonies in its first year. The seizure and forfeiture of $455,000 in cash and 13 vehicles used in criminal activities. An additional $8,000 in cash was generated by our public auction of seized items. These monies enhance law enforcement activities and prosecution services. The relocation of our Bad Check program office to Show Low to provide enhanced services to area merchants. This program has collected more than $1,000,000 for victims of bad checks and is 100% self-funded from fees paid by bad check writers. The expansion of our Victim Services division, which provided assistance to a record number of crime victims (2,182). Victim Services also paid out $70,000 (the total grant funding available) to compensate crime victims for wage losses and funeral, medical, mental health and healing ceremony expenses. Those receiving compensation included victims of federal crimes on the Hopi, Navajo and White Mountain Apache reservations. Through our Child Support division, the collection of $5.7 million in delinquent child support (a 5% increase over the previous year). Child Support has nearly 4,500 open cases. Through our Civil division, the negotiation and drafting of a number of significant new agreements with the Navajo Nation and the Bureau of Indian Affairs in support of Navajo County‟s efforts to establish close working partnerships with federal and tribal agencies for the benefit of residents of tribal lands. And last but by no means least, 19 adoptions completed as a free service to happy parents and children! Page 60 Page 60 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget Goals and Objectives for FY 2008-2009 To assist and advise law enforcement agencies throughout Navajo County by reviewing and charging criminal investigations in a timely manner. To make reasoned ethical decisions in criminal cases in a fair and consistent manner without regard to race, religion or any other affiliation. To efficiently use the resources provided to the NCAO in fulfilling the obligations of the office. To minimize the impact of the criminal justice system upon the lives of victims, witnesses and their family members. To maintain the highest standards of professionalism through recruitment and training of attorneys and staff. To assist Navajo County, its departments, agencies and officials in recognizing, assessing and addressing legal issues that arise in the conduct of County business. Page 61 Page 61 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department County Attorney FY General Fund Bad Check Program Victim Assistance Juvenile Accountability Project Community Gun Violence Victim's Rights Victim's of Crime Criminal Enhancement Drug Enforcement Child Support Anti-Gang Prosecution Local Law Enforcement Justice for the Peace Ordinance Fee Fill The Gap Child Abuse County Attorney Total 2004/2005 20.5 2 0.5 1 0.5 1.63 0.87 3 3 13 0.5 0 0 0 0 46.5 2005/2006 22 2 0.5 1 0.5 1.63 0.87 3 3 13 0 0 0 0 0 47.5 2006/2007 23.5 2 0.5 0 0 2 0 3 4 13 0 1 0 0 0 49 2007/2008 25 2 0.5 0 0 2 0 3 4 13 0 1 2 1 0.5 54 2008/2009 25 2 0.5 0 0 2 0 3 4 13 0 1 2 1 0.5 54 General Fund - County Attorney 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 1,756,554 2,004,268 2,003,268 Professional Services 50,000 52,600 52,600 Supplies 28,500 41,500 42,500 Personal Services Page 62 Page 62 Department Profile County Attorney Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $1,835,054 $2,098,368 $2,098,368 0 252,353 300,723 550,831 527,341 551,312 0 121,724 87,935 State Share Retirement Earnings 311,173 668,894 737,705 Victim Right - AVRIA 67,974 75,061 72,619 0 48,092 0 Bad Check Program 153,908 159,423 128,732 Victim Assistance 35,816 36,591 43,310 Child Support 643,229 703,648 647,545 Criminal Justice Enrichment 296,509 370,032 360,577 Crime Victim 170,249 193,151 122,291 Drug Enforce Attorney 200,738 211,419 191,283 Anti Racketeering Fund 44,788 1,049,917 1,090,219 LLEBG -2005 31,809 960 0 LLEBG -2002 78,091 104,876 185,655 Victims Of Crime 7,379 44,827 52,491 Fill The Gap 82,326 61,959 46,826 Federal Apprehension 13,222 324,806 293,842 4,523,096 7,053,442 7,011,433 County Attorney General Fund Fill the Gap South West Boarder Patrol County Ordinance Child Abuse County Attorney Total Page 63 Page 63 Department Profile County Recorder Navajo County, Arizona 2008—2009 Adopted Budget COUNTY RECORDER Page 64 Department Profile County Recorder Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS RECORDER Laurette Justman Chief Deputy County Recorder Voter Registration Coordinator Data Input Specialist (2) Voter Outreach Assistant Data Input Specialist Mission Statement The mission of the Recorder‟s Office is to provide the best customer service by maintaining a perpetual, comprehensive set of public records consisting of all documents appropriately presented for recording for the public so that any member of the public can readily access the information to conduct personal and business activities with the assurance that, where appropriate, privacy will be protected and transactions will be executed in accordance with the law. Page 65 Page 65 Department Profile County Recorder Navajo County, Arizona 2008—2009 Adopted Budget Department Description The Recorder‟s Office is comprised of the recording division which includes voter registration, voter outreach and early voting. Responsibilities in the Recorder‟s Office include processing and creating a public record of all documents received in a timely manner, and to ensure that all records are easily accessible to the public. Documents include real estate transactions, mortgages, deeds of trust, family trusts, personal property, tax liens, mining locations, subdivision plats, records of survey, military discharges, official appointments of office, and other documents required to be made of public record. Public records are also maintained on microfilm according to national archival standards. By statute the Recorder‟s office is also in charge of voter registration which includes voter outreach and early voting. Voter information is disseminated through our voter outreach program. The recorder, as registrar of voters, is responsible for maintaining voter records and conducting early voting with accuracy and consistency in accordance with Federal and State requirements. Our office works diligently to accomplish all duties in an atmosphere filled with courtesy, consideration and respect. Accomplishments for FY 2007-2008 Successfully implemented Electronic Recording Successfully redacted all sensitive information from April 1,1995 to present Successfully re-arranged our office for the benefit of our employees as well as our customers Recorded 38,173 documents from January 1 through December 31 2007 Successfully upgraded to Power Profile 9.4 in Voter Registration Goals and Objectives for FY 2008-2009 So far this year we have recorded 12,797 documents. Continue expanding on our Electronic Recording customers Successfully transfer voters who wish to be placed on the Permanent Early Voting List Ensure voters have a positive Presidential Election Cycle Implementing HAVA Exception Interface (HEI) and Voter View Page 66 Page 66 Department Profile County Recorder Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Recorder General Fund Document Storage Recorder Total FY 2004/2005 3 1 4 2005/2006 4 2 6 2006/2007 4 2 6 2007/2008 4 2 6 2008/2009 4 2 6 Department Budget by Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget General Fund $272,954 $286,497 $286,497 Document Storage & Retrieval 283,709 253,743 162,337 HAVA Recorder Recorder Total 0 556,663 57,202 597,442 60,000 508,834 Recorder General Fund - Recorder 250000 200000 150000 100000 50000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 229129 237997 235447 Professional Services 19300 23500 24550 Supplies 24525 25000 26500 Personal Services Page 67 Page 67 Department Profile County Recorder Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Voter Registration 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2 2 2 2 2 General Fund Department Budget by Fund Voter Registration General Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $162,445 $197,830 $197,830 0 0 40,806 162,445 197,830 238,636 Document Storage & Retrieval Voter Registration Total General Fund - Voter Registration 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 104,945 114,630 114,630 Professional Services 28,500 27,200 27,200 Supplies 29,000 56,000 56,000 Page 68 Page 68 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget COUNTY SHERIFF Page 69 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS SHERIFF GARY BUTLER Chief Deputy Sheriff Division Commander Deputy Commander Division Commander Emergency Mgmt Asst Division Commander Secretary Deputy Commander Deputy Commander Deputy Commander Account Clerk Dispatch/ Comm Supv Deputy Sheriff II (3) Sergeant Sergeant Sergeant Sergeant Sergeant Sergeant Lead Dispatch Comm Spec Lead Dispatch Comm Spec Deputy Sheriff II (3) Deputy Sheriff II (4) Deputy Sheriff II (3) Deputy Sheriff II (3) Deputy Sheriff II (3) Deputy Sheriff II (3) Dispatch/Comm Spec (4) Dispatch/Comm Spec (3) Deputy Sheriff I Deputy Sheriff I Sergeant Asst. Medical Examiner Investigator Sergeant Detective (3) Division Commander Sergeant Deputy Sheriff I (5) Secretary Account Clerk Office Support Specialist Evidence Custodian Network Administrator Sergeant Network Technician (2) Deputy Sheriff I (2) Page 70 Page 70 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The mission of the Navajo County Sheriff‟s Office is accomplished in an atmosphere of trust, mutual support and understanding maintained through participative involvement by all employees. Department Description The Sheriff of Navajo County is an elected position with powers exercised under common law, except insofar as it has been modified by constitutional and statutory provisions. The powers of the Sheriff are delegated to employees of the Navajo County Sheriff‟s Office in order to fulfill the requirements as established by law. The powers and duties of the Sheriff are to preserve the peace; prevent all affrays, breaches of the peace, riots and insurrections; attend all courts, except justice and police; take charge and keep the county jail; endorse all process and notices; serve process and notices; secure the home of a deceased person until heirs or executor has been determined; command as many inhabitants of the county as the Sheriff deems necessary in the execution of his duties; conduct and coordinate search and rescue operations involving the life or health of any person; request the aid of volunteer posse and reserve organizations; assist other counties at the request of that Sheriff; cause prisoners who are on work release to reimburse the county. The Sheriff has adopted the Incident Command System (I.C.S.) and the National Incident Management System (N.I.M.S.) as the standard by which all events, incidents and disasters will be managed within his jurisdiction. The Navajo County Board of Supervisors with concurrence of the Sheriff adopted, in open public session, the I.C.S. and N.I.M.S. on May 2, 2005. The Navajo County Sheriff‟s Office is divided into four divisions overseen by Command Staff. The divisions are Detention, Support, Operations and Emergency Management. The command staff supervise 168 positions: 47 certified peace officer positions, 54 certified detention positions and 67 support positions. The main headquarters of the Sheriff‟s Office is located at 137 West Arizona in Holbrook. The Detention facility is located at 100 East Carter in Holbrook. Five substations are located in Pinetop/Lakeside, Show Low, Heber-Overgaard, Winslow and Taylor with the Holbrook substation operating out of headquarters. Page 71 Page 71 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Completed the Command Post project. The trailer was purchased in 2006 with Homeland Security Funding. This FY 07/08 the interior was completed using dispatch contract and DOC revenue funding. The command post will be used for emergency incidents in which incident command and communications personnel can operate. Added a Medical Examiner Investigator Assistant position. Because Navajo County does not have a Medical Examiner, the Sheriff‟s Office employs a Medical Examiner Investigator and assistant. They respond to deaths countywide and also work with the county and city detectives to ascertain the cause of death. If an autopsy is required, the body is transported to Pima County Forensic Center in Tucson. Established a Traffic Enforcement Unit dedicated to addressing traffic issues county wide. The second K-9 unit was added this fiscal year. The unit has a dual purpose - enforce traffic laws within the County and drug interdiction throughout the County to include Interstate 40, secondary highways and County roads. In 2008 alone, the K-9 team seized 442 pounds of marijuana, 6.5 ounces of cocaine, 8 ounces of methamphetamine and $10,000 in cash. Added a Sheriff‟s Auxiliary Volunteer unit to the Claysprings-Pinedale area. The Sheriff‟s Auxiliary Volunteer (SAV) units provide assistance to the Sheriff‟s Office by assisting with traffic control, neighborhood patrol, fingerprinting children, and office assistance. The Sheriff‟s Office has six SAV units throughout the county. Page 72 Page 72 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Developed policy and procedures to implement administrative fees for release of impounded vehicles. The fees will be placed in a special fund to develop future impound yards. Hearing officers were assigned for each of the three districts. Established a new sub-station in Taylor for District II. The existing substation operating out of an ADOT yard in Snowflake will be replaced by the Taylor sub-station. Hosted two ADA Training Academies serving Apache, Gila and Navajo counties. The 6-week academy is geared to county detention facilities using instructors from N.C.S.O. and the participating agencies. The academy is managed by N.C.S.O.‟s Training Sergeant. Partnered with Mesa PD, DPS and Northland Pioneer College to host an 8-hour class for probation officers, police officers, parole officers, sex crimes investigators and dispatchers to meet the Arizona requirement for sex offender registration and community assessments. Over 35 students throughout Navajo and Apache counties attended the class. Hosted a 16-hour class on victims‟ rights with Arizona Attorney General‟s Office that was attended by law enforcement professionals throughout the state. Classes held for HGN (Horizontal Gaze and Nystagmus) and Standard Field Sobriety Test in conjunction with the Governor‟s Office of Highway Safety and Northland Pioneer College. A total of 11 classes will be held throughout 2008 bringing in law enforcement throughout Navajo County and the Navajo Nation. Hosted a Driver‟s Training class with the Department of Public Safely and Northern Arizona Training Center. The 2-week class included driving instructors certification including basic defensive driving skills. The classes were held at the new driving track at NATC. Purchased eight patrol vehicles to replace those with high mileage. Over the years experience has proven that it is more cost effective to replace the high mileage vehicles rather than spend more money in repairs. In addition, Command staff believe that our personnel are entitled to drive vehicles that are safe and reliable in order to effectively perform their duties. Page 73 Page 73 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Purchased eight patrol vehicles to replace those with high mileage. Over the years experience has proven that it is more cost effective to replace the high mileage vehicles rather than spend more money in repairs. In addition, Command staff believe that our personnel are entitled to drive vehicles that are safe and reliable in order to effectively perform their duties. An additional 911 call station was installed in Communications and repairs/upgrades to the Admn Butte radio tower were completed all, with grant funds from Homeland Security. Homeland Security funding also awarded $353,000 to assist and upgrade the D.P.S. interoperability radio systems for Apache and Navajo County. Page 74 Page 74 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Goals and Objectives for FY 2008-2009 Utilize the money collected for administrative fees for impounded vehicles by developing impound yards throughout the county Replace five radios in patrol vehicles Install GPS systems in the patrol vehicles and the tracking system in Communications with approved Homeland Security grant Move into new substation located at the Mogollon County complex that is currently under construction Develop a new Multi-Discipline training program for law enforcement professionals Upgrade and replacement of desktop and laptop computer systems throughout all divisions within the Sheriff‟s Office. Serviceable turn-ins will be distributed throughout all county departments Replace five patrol vehicles to continue our goal of replacing high mileage fleet Page 75 Page 75 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Sheriff General Fund Emergency Services MCAT Drug Enforcement GITEM Boating H/O School Resource Officer Adult Victim's Rights Dispatching Local Cops Meth Grant Department of Corrections Sheriff Total FY 2004/2005 54.5 1.5 4 1 1 1 0.5 1 0 0 64.5 2005/2006 59 1 4 1 1 1 0 1 0 0 68 2006/2007 66.5 2.5 4 0 1 1 0 1 0 0 76 2007/2008 72.5 1.5 2 0 1 1 0 1 2 1 82 2008/2009 71.5 1.5 2 0 1 1 0 1 2 1 81 General Fund - Sheriff 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 3,673,447 4,394,549 4,393,649 Professional Services 271,600 296,850 296,850 Supplies 275,100 308,000 308,900 Personal Services Page 76 Page 76 Department Profile County Sheriff Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund Sheriff 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $4,220,147 $4,999,399 $4,999,399 0 0 18,450 4,545 14,004 0 0 50,096 50,785 Heilig Meyers Building 1,317 991 1,042 JAG Byrne Grant 1,093 4,277 0 Victim's Rights/Sheriff 23,425 0 0 0 31,008 0 Boating Safety 51,607 79,031 104,602 School Resource Officer 59,655 51,338 0 Drug Enforce Sheriff 349,296 320,278 384,380 Law Enforcement Prevention Program 568,613 129,834 342 COPS Meth Grant 0 105,349 63,504 Drug Interdiction 0 201,645 43,533 K-9 Program 0 4,999 2,214 Local Dispatching Reimbursement 114,131 123,221 77,240 Federal Detention Funding 187,953 801,013 121,442 ODP Homeland Security - Phase I 211,557 0 0 ODP Homeland Security- Supplies 86,915 8,579 8,579 ADEQ - Emergency Response 13 20,972 1,476 EPA - Hazmat Planning 39 5,507 2,515 Peace Officer Training 307 350 355 2005 Homeland Security 121,759 33,013 0 2006 Homeland Security 0 0 12,543 6,002,372 6,984,904 5,892,401 General Fund Community Emergency Response Dom Cannabis Eradication Animal Control Bullet Proof Vests Sheriff Total Page 77 Page 77 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget COUNTY SHERIFF JAIL OPERATIONS Page 78 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS SHERIFF GARY BUTLER Division Commander Detention Shift Supervisor Deputy Commander Deputy Commander Deputy Commander Jail Admin Coordinator Inmate Support Aid (2) Inmate Commissary Coordinator Detention Officer II (2) Detention Shift Supervisor Detention Shift Supervisor Detention Shift Supervisor Detention Shift Supervisor Office Support Specialist (2) Facilities Maint & Const Tech (2) Office Support Specialist (2) Program Technician Intake Control Specialist (8) Intake Control Specialist (8) Detention Officer II (6) Detention Officer II (4) Nurse (RN) (3) Nurse Practitioner Detention Shift Supervisor Nurse Supervisor Transport Officer (6) Nurse (LPN) (5) Detention Officer I Detention Shift Supervisor Detention Shift Supervisor Detention Officer I (3) Detention Officer II (4) Detention Officer II (2) Detention Officer I (5) Detention Officer Cadet Detention Officer Cadet Detention Officer Cadet Page 79 Page 79 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The primary functions of the detention center is to safely and securely detain both pre-trial detainees and sentenced inmates while making the inmate‟s period of stay as productive as possible. Department Description The Navajo County Adult Detention Center employs as many as 95 detention and inmate support personnel whose mission is to provide for a safer community by maintaining facility security and providing for the welfare of its staff and inmates. Accomplishments for FY 2007-2008 Completed the Liberty Roofing Project. This project involved re-surfacing the old jail roof and putting a new metal roof over the kitchen area. The project also included completing the installation of the Constantine wiring around the Sally Port fence and roof edge of the Booking and Intake areas. Justice court video arraignment system. This was a project initiated by Court Administration where the jail was given a Polycom video unit by the courts that would be connected to the Justice Courts and Superior Courts that would allow inmates to be Initialed and Arraigned by the courts from the jail. The jail also purchased an additional video unit for the new jail (upstairs). Page 80 Page 80 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget Booking Sergeant. The jail added an additional Booking Sergeant for Friday nights and weekends to take some of the work load off the Shift Sergeants during the busy times. Intake Control Specialist. The jail combined its Booking Clerks and Control Specialists positions into a single job description-classification to allow more flexibility with coverage and scheduling. Medical co-pay fees. The jail increased the inmate medical co-pay fees from $3.00 to $10.00 per visit to help offset some of the increased medical costs incurred by inmates. This was also an effort to reduce the amount of frivolous medical visits often associated with jail inmates. New Triple Bunks. The jail installed a total of 37 new triple bunks in A-pod, B-pod, and Kunit to alleviate some of the strains caused by overcrowding. Inmates were being housed on the floor in certain units due to lack of bed space. Adding the triple bunks hasn‟t solved the problem of overcrowding but has allowed the jail the ability to provide beds to inmates who might otherwise be forced to sleep on the floor. Page 81 Page 81 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget Video Cameras. The jail installed 63 new colored video cameras throughout the jail that provides better evidence for investigations and promotes a higher degree of accountability for both inmates and detention staff. Epoxy Coated Showers. The jail coated the existing tiled showers in B-pod, C-pod, E-pod, F -pod, and G-pod with a blue-colored epoxy coating that provided a smooth stone-like surface. This project enhanced the look of the showers and provided a seamless shower stall where mold and mildew is virtually non-existent. New Hinges and Locks on Old Jail Doors. The jail replaced all the old worn out hinges in some of the pods in the older part of the jail with more durable piano hinges. Some of the older cell door locks which had been destroyed over the years were replaced with more durable longer lasting locks as well. Page 82 Page 82 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget New Grate with Sump Pump. The entrance to the jail lobby had flooded for many years during heavy rains due to corroded and collapsed drain lines. With Building and Grounds help, the old lines were dug out and replaced with a new drainage bunker/grate. A sump pump was also installed to handle the heavy rains during the rainy seasons. Social Security Administration. The jail received board approval and implemented a re-imbursement program through the Social Security Administration where inmates who are housed in jail more than 30 days, and receiving Social Security benefits, will temporarily lose their benefits while in jail. Goals and Objectives for FY 2008-2009 Finish sealing the remaining showers in the old jail, S1, and S2 with the seamless epoxy coating. These seamless shower coatings are solid like stone, easier to clean, and doesn‟t allow for mold build up like tiled showers. This is phase two of a three phase project. In FY 09/10 we hope to seal the remaining showers in J and K unit. Install stainless steel toilets and sinks in booking. Currently the booking cells have porcelain toilets and sinks. The porcelain toilets and sinks are often destroyed by intoxicated or combative inmates during intake. Broken pieces from these have been used as weapons in the past. Purchase a new tilt skillet for the kitchen. The tilt skillet in the kitchen is old and worn out. Tilt skillets are expensive and we have managed to “band-aid” the existing one for some years now. This year we are purchasing a new one that will help aid in the cooking process and provide quicker, hotter meals. This year we are installing food pass-through doors in the Maximum Custody and the Protective Custody pods. Currently these housing units require two officers to feed during mealtimes because of heightened security concerns. Sometimes a second officer isn‟t readily available and the food gets cold before the inmates can be fed. Putting food traps in these cell doors will allow a single officer to feed the inmates and not have to wait until a second officer is freed up. This year we will be installing a video visitation system that will allow inmates‟ families to visit from the remote locations without having to travel to the jail. Visitors can register and schedule their visit through a web-based system. Ultimately, this same system will also allow attorneys to visit their clients without ever having to leave their office. One of the many benefits of this system for detention staff is that inmates will be able to visit their families without ever having to leave their housing unit. Page 83 Page 83 Department Profile County Sheriff—Jail Operations Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Jail Operations FY General Fund Federal Detention Contract Department of Corrections Contract Adult Victims Rights Winslow Transport Phone & Commissary GITEM Jail Operations Total 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 41 25 0.5 0 1 5.5 0 73 38 25 5 0.5 38 26 9 0.67 40 33.5 5 0.67 40 33.5 5 0.67 6.5 0 75 6.83 0 80.5 6.83 1 87 6.83 1 87 Department Budget by Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $2,744,739 $3,139,335 $3,139,335 G.I..T.E.M 0 44,801 43,902 Department of Corrections 0 0 2,236,684 Communication/ Phone Special Services Victim's Rights/Sheriff 367,698 622,596 472,040 0 19,803 22,524 Jail Enhancement 329,726 465,584 302,655 Federal Detention Funding 1,697,670 3,632,675 1,728,164 Jail Operations Total 5,139,833 7,924,794 7,945,304 Jail Operations General Fund General Fund - Jail 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 1,804,639 2,045,535 2,046,535 Professional Services 245,700 255,000 254,000 Supplies 694,400 838,800 838,800 Personal Services Page 84 Page 84 Department Profile County Superintendent of Schools Navajo County, Arizona 2008—2009 Adopted Budget COUNTY Superintendent of schools Page 85 Department Profile County Superintendent of Schools Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS SUPERINTENDENT OF SCHOOLS Linda Morrow* Education Service Agency Director Chief Deputy* Administrative Assistant School Finance Supervisor* Senior School Finance Specialist* Rainbow Accommodation School Principal Education/ Administrative Assistant H.E.A.R.R.T. Director Technology Integration Specialist School Finance Specialist* Special Services Consortium Director Unorganized Territory HOPE Juvenile Detention School & Jail Education Program Administrator * Indicates county-funded position. Remaining positions funded through outside sources, but managed through County Superintendent’s Office Page 86 Page 86 Department Profile County Superintendent of Schools Navajo County, Arizona 2008—2009 Adopted Budget Department Description The Navajo County School Superintendent‟s Office is comprised of several entities: The NCS Office manages all of the fiscal obligations for every public and JTED school district in the county by printing the warrants. This office also oversees the elections of School Board members for the public schools and JTED‟s, registers students who are being homeschooled, and sets the tax rates with the districts each year. Rainbow Accommodation School is a school for highly special needs children who are bused in from various places throughout the county. HOPE Juvenile Detention School and Jail Education Program is mandated through a joint collaboration between the Sheriff and the County Superintendent. The Unorganized Territory, a portion of the County that is not part of any other school district, provides the transportation for students living in that area to the closest District, in this case, Winslow School District. The Education Service Agency, provides professional development opportunities for teachers throughout the county. Currently the ESA is managing one federal grant and three state grants. The Navajo County Special Services Consortium provides therapists for member districts on a pro-rated basis, hiring the therapists and assigning them to member districts throughout Navajo and Apache Counties. Accomplishments for FY 2007-2008 2007-2008 brought many changes in leadership within the County School Superintendent‟s program; the following are just a few: Expanded the ESA program through the leadership of the new Director Hired a new principal for Rainbow Hired a new Director for HOPE School Hired a new Director for the Consortium Managed the construction of a 17,500 square foot addition to Rainbow Accommodation School, culminating in a grand opening this past May Awarded a Math and Science Partnership (MSP) Grant from the State which brought science expertise and awareness to a large group of teachers in the Winslow district. This grant is in the process of being renewed and we are writing another MSP grant for mathematics that we hope will be funded. Created a three-part interview process to appoint School Board Members when vacancies arise, and have streamlined the election process for Board members to complete packets for their own elections Began having monthly meetings with all of the leadership in each of the entities, creating an awareness that previously did not exist. Page 87 Page 87 Department Profile County Superintendent of Schools Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Superintendent of Schools General Fund FY 2004/2005 6 2005/2006 5 2006/2007 5 2007/2008 5 2008/2009 5 Department Budget by Fund Superintendent of Schools General Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $293,481 $311,596 $321,171 General Fund - Superintendent of Schools 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Personal Services 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 278,770 295,171 308,096 Professional Services 8,435 8,800 5,450 Supplies 6,276 7,625 7,625 Page 88 Page 88 Department Profile County Treasurer Navajo County, Arizona 2008—2009 Adopted Budget COUNTY TREASURER Page 89 Department Profile County Treasurer Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS TREASURER Manny Hernandez Chief Deputy Treasurer Office Support Specialist (2) Accountant Data Input Specialist Mission Statement To provide the maximum levels of professionalism and knowledge to the residents of Navajo County and to responsibly invest monies on behalf of the County. Department Description The Treasurer department is the banker for Navajo County, collecting and apportioning taxes to the proper taxing authorities. In addition, the treasurer's department invests county funds and pays bonds. As an agent for the state of Arizona, we ensure reports are processed timely and accurately. Accomplishments for FY 2007-2008 Electronic processing has been a goal for the Treasurer‟s office and we are now a paperless office We are now able to process payments and generate receipts electronically, minimizing our customer service wait times We are able to electronically issue mailings, maximizing efficiencies with staffing Newly designed web site assures customers are able to navigate easily Goals and Objectives for FY 2008-2009 Explore additional electronic efficiencies utilizing the Creditron program Implement automated debit payment system Process and mail department invoices Page 90 Page 90 Department Profile County Treasurer Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Treasurer General Fund FY 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 6 6 6 6 6 Department Budget by Fund Treasurer General Fund Taxpayers Information Treasurer Total 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $429,032 53,626 482,658 $483,516 65,914 549,430 $483,516 50,135 533,651 General Fund - Treasurer 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 340,832 389,616 388,116 Professional Services 47,200 50,900 50,900 Supplies 41,000 43,000 44,500 Page 91 Page 91 Department Profile County Judicial Department Navajo County, Arizona 2008—2009 Adopted Budget COUNTY JUDICIAL DEPARTMENT Page 92 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The mission of the Judicial Branch is the provide our constituents with a judicial forum for the just and timely resolution of disputes. Ease of access for users to court-related information and processes is an inherent obligation. Our responsibility as court system personnel is to fulfill the public's right to fair and efficient justice with dignity, professionalism and courtesy. We are dedicated to serving all whom use our facilities in a professional and courteous manner, while providing the best service possible. The Judicial Branch is committed to the strategic agenda for the Arizona Courts and strives to move the Arizona court system from "good" to "great". Department Description The Judicial Branch consists of four Superior Court divisions, the Clerk of the Superior Court, Six Justice of the Peace Courts, Adult Probation, Juvenile Probation and Juvenile Detention. The Superior Court handles matters such as civil lawsuits, felony criminal matters, domestic relations issues (e.g. divorce, paternity, child support, visitation, and custody), probate, mental health, juvenile delinquency, juvenile dependency, adoptions, emancipations, and limited jurisdiction appeals. The Clerk of the Court, in addition to being the official record keeper for the Courts offers the following services to the public: Jury Services, Issuing Marriage Licenses and Passports. The Justice Courts handle matters such as civil lawsuits where the amount in dispute is $10,000 or less, landlord and tenant controversies, small claims cases and the full range of civil and criminal traffic offenses, including DUIs. Justices of the Peace also resolve other types of misdemeanor allegations (e.g. shoplifting, writing bad checks, violating protective orders) and, like other trial judges, handles requests for orders of protection and injunctions against harassment Adult and Juvenile Probation help to enhance the safety and well being of our communities. They accomplish this through working in partnerships with the community to provide research based prevention and intervention services; assess offenders' risks/needs in order to help guide Court decisions and to apply the appropriate level of services; manage offender risk by enforcing court orders, and expecting law-abiding behavior and personal accountability Juvenile Detention staff provide a safe and secure living place for juveniles who must be detained to help maintain the safety of the community. Education and counseling sessions are provided to give detained juveniles the tools they need to act as good citizens when they are released from detention. Page 93 Page 93 Department Profile Judicial - Justice Courts Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS Dale Nielson Presiding Judge Judicial Branch Fred Peterson Snowflake JP Snowflake Justice Court Susie Nelson Kayenta JP Kayenta Justice Court Ralph Hatch Holbrook JP Holbrook Justice Court Alison Kolomitz Winslow JP Winslow Justice Court David Widmaier Pinetop JP Pinetop Justice Court Stephen Price Show Low JP Show Low Justice Court Sr. Justice Court Clerk Snowflake Justice Court Sr. Justice Court Clerk Kayenta Justice Court Sr. Justice Court Clerk Holbrook Justice Court Sr. Justice Court Clerk Winslow Justice Court Justice Court Clerk Pinetop Justice Court (5) Sr. Justice Court Clerk Show Low Justice Court Justice Court Clerk Holbrook Justice Court (3) Justice Court Clerk Winslow Justice Court (4) Justice Court Clerk Snowflake Justice Court (4) Justice Court Clerk Show Low Justice Court (3) Page 94 Page 94 Department Profile Judicial - Juvenile Detention Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS Dale Nielson Presiding Judge Judicial Branch Juvenile Presiding Judge Juvenile Director Juvenile Detention Manager Operations Supervisor Intermediate Detention Officer (12) Senior Juvenile Detention Officer (3) Juvenile Detention Officer Juvenile Detention Shift Supervisor Juvenile Detention Shift Supervisor Senior Juvenile Detention Officer (2) Senior Juvenile Detention Officer Senior Juvenile Detention Officer Juvenile Detention Officer Juvenile Detention Officer Juvenile Detention Shift Supervisor Juvenile Detention Shift Supervisor Juvenile Detention Officer (2) Page 95 Page 95 Department Profile Judicial - Adult Probation Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS PRESIDING JUDGE Dale Neilson Drug Court Coordinator Chief Probation Officer Probation Officer II Deputy Chief Probation Officer Probation Surveillance Probation Officer III Probation Officer III Probation Officer III Probation Officer III Probation Officer III Office Manager Probation Officer III Probation Officer II (3) Probation Officer II (2) Probation Officer II Probation Officer II (2) Probation Officer II (2) Senior Secretary Probation Officer II (2) Probation Officer I Probation Officer I Surveillance Officer I Probation Officer I Account Clerk Probation Officer I Presentence Screener II Surveillance Officer I Secretary Heber Surveillance Officer II Secretary Secretary Surveillance Officer II Secretary Probation Officer III Page 96 Page 96 Department Profile Judicial - Juvenile Probation Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS PRESIDING JUDGE Dale Neilson Juvenile Presiding Judge Juvenile Director Probation Officer III Probation Officer III Probation Officer III Probation Officer III Juvenile Operations Spec Administrative Assistant Probation Officer III Probation Officer II Probation Officer II Probation Officer I Probation Officer II (3) Probation Officer II (4) Secretary Probation Officer II Secretary Secretary Secretary Program Coordinator Surveillance Officer II Teen Court Coordinator (5) Surveillance Officer I Probation Officer III Probation Officer II Family Court Coordinator Accountant Page 97 Page 97 Department Profile Judicial - Court Administration Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CITIZENS PRESIDING JUDGE Dale Neilson Michala Ruechel Superior Court Judge Division III Thomas Wing Superior Court Judge Division II John Lamb Superior Court Judge Division I Court Reporter Court Reporter Court Reporter Judicial Assistant Judicial Assistant Judicial Assistant Judge Pro Tempore (3) Senior Judicial Assistant David Widmaier Justice of the Peace Pinetop Judge Pro Tempore (2) Court Reporter Justice Pro Tempore (2) Marla Randall Court Administrator Court Services Coordinator Court Field Trainer Court Assistant Bailiff (2) Collections Deferral Supervisor Court Case Flow Manager Administrative Assistant Pre-Trial Services Officer Court Security Officer Collections Deferral Spec (3) Drug Court Coordinator Judicial Secretary Pre-Trial Surveillance Officer Bailiff Court Security (2) Court Interpreter CASA Judicial Secretary Pre-Trial Investigator Page 98 Page 98 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 The Court recognizes our responsibility for being accountable. Courts are accountable for upholding the rule of law. But we are also accountable for ensuring that the public has access to a fair, efficient justice system. Following are some of the Courts accomplishments that we believe show our commitment to public accountability. Three Superior Courts and all six Justice Courts in Navajo County are equipped with video conferencing units, allowing the courts to conduct court hearings without the need of transporting prisoners outside the jail. This provides an efficient manner in which to handle court proceedings while improving public safety. All six Justice Courts in Navajo County participated as pilot courts in an initiative to improve DUI cases processing. The Chief Justice of Arizona found the pilot project to be very successful and mandated that every limited jurisdiction court in Arizona implement new procedures for DUI case processing. The Clerk of the Court's office has improved the amount of files that can be viewed via the computer system. They have scanned several thousand closed files into the courts imaging system. This saves judges and clerks time because documents are available to them electronically lessening the need to physically find a file. In 2008 the Superior Court began holding court proceedings in the southern portion of Navajo County. A Superior Court was constructed in Show Low to minimize the amount of travel that constituents would have to endure to attend court proceedings. We believe this has improved access to the courts. The Courts offer a number of services to help parents and children during difficult times. For example, the Navajo County's CASA program matches adult volunteers with dependent children so the court can hear an independent, volunteer voice who speaks solely for the child in a dependency case. There are currently 30 CASA volunteers in Navajo County. The Navajo County Drug Court continues to offer individualized support for drug and alcohol addiction through the use of incentives, counseling and monitoring by the Adult Probation Department. Drug Court is held in Holbrook, Pinetop and Show Low. Every Arizona Court adopted new uniform protective order forms designed to ensure easier recognition and greater enforcement by law enforcement agencies in all courts across the country. Arizona was a leader in this initiative to develop uniform forms. The Courts in Navajo County participate in the "FARE" program. This program assists the Courts in upholding the rule of law by requiring that court orders be enforced and that defendants pay the fines, fees, and restitution that they owe, but have avoided paying. In addition to other collections efforts, in 2007 the courts in Navajo County collected more than $700,000 through the FARE program and estimate that 2008 will near $1,000,000. The Courts have begun to implement appropriate performance measures, which allow us to identify areas of excellence and to define those areas needing improvement. The Superior Court completed an "Access and Fairness” survey in late 2007. We found that 95% of those surveyed reported they were treated with courtesy and respect; this is a great tribute to our court staff. Ninety-two percent said they felt their case was handled fairly; and 94% percent said they left the court knowing what to do next. Page 99 Page 99 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 200-2008 (cont’d) The Adult Probation Department successfully implemented the new State-wide APETS system which offers each Adult Probation Officer an automated record on their Probationer. The Adult Probation Department will be given additional funding from the State for additional field officers and one additional Intensive Probation Team. Goals and Objectives for FY 2008-2009 Navajo County Judicial Branch will continue its commitment to the citizens to make the justice system the best system possible. We will continue to provide good customer service to ensure that the constituents are treated fairly and have access to our courts. The courts will to be accountable by ensuring that judges and staff in all courts and at all levels are professional and customer service oriented. Page 100 Page 100 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Superior Court FY General Fund Child Support Aztec Field Trainer Conciliation Court Fees Fill The Gap Drug Enforcement Grant Noticing & Court Clerk Fill the Gap Court Improvement Child Support Visit Fund CASA Superior Court Total 2004/2005 18 1 1 0 0 0 0 1 0 1.5 22.5 2005/2006 20 1 2 0.5 0.5 1 0.5 1 0 1.5 28 2006/2007 25.5 1.37 0.5 1.5 5 0 0 0.5 0.13 1.5 36 2007/2008 25.5 1.37 0.5 0.75 5 0 0 0.5 0.13 1.5 35.25 2008/2009 25.5 1.37 0.5 0.75 3.25 0 0 0.5 0 1.5 33.37 Adult Probation Total FY General Fund Adult Intense Probation State Aid Enhancement Adult Probation Service Fees JCEF/AIPS Community Punishment Program Drug Treatment Education Excess Adult Probation Fees Superior Court Drug Court Adult Probation Total 2004/2005 11 8 12.5 6 1 0.5 0.5 0 0 0 39.5 2005/2006 9 7 11.5 5 1 0.5 0.5 0 0 0 34.5 2006/2007 9 9 11 4 1 0.5 0.5 1 0 0 36 2007/2008 10 10.5 13 5.5 1 0.5 0.5 1 1 1 44 2008/2009 10 11 14.5 7 0 0.5 0.5 1 0 1 45.5 FY 2004/2005 4 0 4 2005/2006 4 0 4 2006/2007 5 0 5 2007/2008 5 1 6 2008/2009 5 1 6 Holbrook Justice Court General Fund County Ordinance Total Page 101 Page 101 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Kayenta Justice Court General Fund Pinetop Justice Court General Fund County Ordinance Pinetop Justice Court Total FY 2004/2005 2 2005/2006 2 2006/2007 2 2007/2008 2 2008/2009 2 FY 2004/2005 5 0 5 2005/2006 5 0 5 2006/2007 4.75 0 4.75 2007/2008 4.75 1 5.75 2008/2009 4.75 1 5.75 Show Low Justice Court FY General Fund County Ordinance Show Low Justice Court Total 2004/2005 4 0 4 2005/2006 4 0 4 2006/2007 4 0 4 2007/2008 4 1 5 2008/2009 4 1 5 Snowflake Justice Court FY General Fund County Ordinance Snowflake Justice Court Total 2004/2005 5 0 5 2005/2006 5 0 5 2006/2007 5 0 5 2007/2008 5 1 6 2008/2009 5 1 6 Winslow Justice Court General Fund County Ordinance Winslow Justice Court Total 2004/2005 4 0 4 2005/2006 4 0 4 2006/2007 5 0 5 2007/2008 5 1 6 2008/2009 5 1 6 FY Page 102 Page 102 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department FY 2004/2005 Juvenile Detention Total 0 Juv. Det. Officer 0 JD Shift Supervisor 0 JD Operations Supervisor 0 Juv. Det. Manager 0 Juvenile Probation Total 50 General Fund (1005) 25 8 Diversion Intake (8053) 1 Juv. Prob. Service Diversion (8354) 2 Juv. Treatment Services (8135) 1 Juv. Prob. Service Fees (8059) 3 State Aid Sal. - Juv. (8055) 7 Juv. Intense Probation (8054) 2 Safe School (8090) 0 Safe School (8092) 1 Pic Diversion/Consequence (8137) 2005/2006 0 0 0 0 0 44 22.5 5.65 1 1.5 1 2.5 6.5 2.85 0 0.5 2006/2007 18 12 4 1 1 28 7.34 5 0 1.5 1 2.5 6.5 3.66 0 0.5 2007/2008 18 12 4 1 1 29.5 7.34 5 1 1.5 0.5 2.5 6.5 3.66 1 0.5 2008/2009 18 12 4 1 1 29.5 7.34 5 1 1.5 0.5 2.5 6.5 3.66 1 0.5 Note: during FY 2006/2007, Juvenile Probation split into two departments: Juvenile Probation and Juvenile Detention. General Fund - Juvenile Probation 600,000 500,000 400,000 300,000 200,000 100,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 477,239 444,394 443,796 Professional Services 35,119 37,969 33,969 Supplies 15,400 15,400 19,400 Page 103 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Adult Probation 600,000 500,000 400,000 300,000 200,000 100,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 477,409 548,634 517,424 Professional Services 31,600 64,700 54,740 Supplies 31,850 37,992 41,973 General Fund - Juvenile Detention 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 833,935 1,008,307 1,041,222 Professional Services 41,900 43,500 34,350 Supplies 27,800 30,360 31,560 Personal Services Page 104 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted $2,399,111 $2,658,628 $2,669,939 Fill the Gap 5% 0 625,123 513,116 Indigent Defense - Fill the Gap 5% 0 20,235 34,813 1,180,417 276,917 196,441 Child Support 91,285 167,138 61,907 Drug Court 149,635 152,384 37,993 FTG - Court Interpreter 146,055 25,243 26,888 AZ Anti-Meth Initiative 0 0 14,681 Aztec Field Trainer 66,689 24,202 27,123 Conciliation Court Fees 176,523 161,018 165,518 Fill The Gap 197,788 247,591 96,278 0 176 173 CASA 99,605 192,080 125,747 Child Support Visit Fund 81,427 82,861 90,950 Fare Distribution 0 0 23,037 Drug Enforcement Superior Court 0 0 41,059 Noticing & Court Clerk 63,067 0 0 Domestic Relations 51,793 60,764 71,898 Case Processing 0 10,849 14,224 DUI Case Processing 0 89,055 1,087 Fill the Gap Case Processing 0 54,360 202,045 Access & Visitation Program 5,301 0 0 Court Improvement 23,957 39,975 30,522 Law Library 33,205 8,696 25,834 4,765,858 4,897,295 4,471,273 Superior Court General Fund Fill The Gap - Sb 1013 - 5% Court Admin Fee (Bad Check) Superior Court Total Page 105 Page 105 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund Juvenile Detention 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $903,635 $1,082,167 $1,107,132 Phone Spec. Service 0 5,269 8,589 Juvenile Detention 903,635 1,087,436 1,115,721 Juvenile Probation 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget General Fund $527,758 $497,763 $497,165 Diversion Intake 261,533 430,862 240,670 Juvenile Intensive Probation Services Juvenile Standard Probation State Aid Salary Juvenile Probation Fees 371,741 653,439 321,258 147,600 344,360 190,436 82,263 103,960 127,296 Family Counseling 35,457 52,681 24,677 Safe School Programs 204,794 210,846 0 Safe School - Holbrook JR 0 45,087 63,522 Safe School - Show Low 0 103,515 63,522 Safe School - Snowflake 0 139,819 88,685 Safe Schools - Heber 0 0 11,238 JCRF Prevention Education 0 0 40,895 Phone Special Services 6,205 0 0 Juvenile Treatment Services 87,039 209,289 204,746 Diversion Consequence 99,272 146,221 92,643 Juvenile Crime Reduction 10,403 7,804 13,553 Juvenile Probation Services Diversion Excess Juvenile Probation Fees Over $40 Excess Juvenile Diversion Fees Over $40 Juvenile Probation Total 64,461 49,427 47,702 0 16,760 38,895 0 8,532 18,207 1,898,526 3,020,365 2,085,110 General Fund Page 106 Page 106 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund Adult Probation General Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $540,859 $651,326 $614,137 Drug Court 0 73,055 75,610 Fill The Gap 0 45,262 0 Adult Intensive Probation Ser- 437,070 662,452 530,133 State Aid Enhancement 643,304 1,002,602 996,125 Adult Probation Fees 496,923 529,634 596,241 JCEF - AIPS 74,214 53,403 5,436 Community Punishment Program 69,148 95,396 81,562 Drug Treatment Education 80,986 94,815 52,460 Interstate Compact 3,280 2,976 3,080 0 0 1,054 74,635 60,606 113,938 2,420,419 3,271,527 3,069,776 Adult GPS Excess Adult Probation Fees Over $40 Adult Probation Total 2007 Adopted Budget 2008 Adopted 2009 Adopted Budget $274,726 $307,698 $332,581 0 38,732 40,780 Judicial Collection Enhancement 41,184 55,878 62,653 Holbrook Justice Court Total 315,910 402,308 436,014 2007 Adopted Budget 2008 Adopted 2009 Adopted Budget $288,729 $318,559 $317,465 30,804 33,114 31,713 0 38,719 39,211 319,533 390,392 388,389 2007 Adopted Budget 2008 Adopted 2009 Adopted Budget $314,817 $346,949 $374,916 0 38,881 40,951 Judicial Collection Enhancement 23,126 14,245 37,289 Snowflake Justice Court Total 337,943 400,075 453,156 Holbrook Justice Court General Fund County Ordinance Winslow Justice Court General Fund Judicial Collection Enhancement County Ordinance Winslow Justice Court Total Snowflake Justice Court General Fund County Ordinance Page 107 Page 107 Department Profile Judicial Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund Show Low Justice Court 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $245,596 $275,907 $284,433 0 38,719 44,614 Judicial Collection Enhancement 7,128 9,445 15,462 Show Low Justice Court Total 252,724 324,071 344,509 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $292,386 $328,840 $342,640 0 38,882 40,950 Judicial Collection Enhancement 14,844 20,849 25,550 Pinetop Justice Court Total 307,230 388,571 409,140 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $116,104 $117,200 $113,441 0 9,201 9,201 1,881 5,791 7,371 117,985 132,192 130,013 General Fund County Ordinance Pinetop Justice Court General Fund County Ordinance Kayenta Justice Court General Fund County Ordinance Judicial Collection Enhancement Kayenta Justice Court Total Page 108 Page 108 Department Profile Administration Navajo County, Arizona 2008—2009 Adopted Budget county ADMINISTRATION Page 109 Department Profile Administration Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement Proudly serving and continuously improving , the county manager and Navajo County administration, under the direction of the Board of Supervisors, administers to the affairs of its citizens with the highest level of customer service in a manner that promotes respect, prudence and concern. Department Description Communicates key issues to the Board of Supervisors, elected officials, department directors, employees and the public. Administers the county strategic plan Effectively manages all phases of the budget process Establishes timely and accurate services for payment processing, employee payroll, procurement, capital asset management, and special district accounting Monitors and administers the county‟s risk management program Provides for effective and timely public communication through news releases and other forms of media Provides for the support of all other Departments within the county Please note that Accomplishments and Goals are reported per department. Page 110 Department Profile Administration Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons Finance Director Executive Secretary Clerk of the Board Human Resources Director Senior Accountant Deputy Finance Director Budget Specialist Deputy Clerk of the Board Human Resources Deputy Director Accountant Asset Manager Grants Administrator Secretary Human Resources Analyst Office Support Specialist Human Resources Specialist Account Clerk Purchasing Asst. (2) Payroll Specialist Account Specialist Govt./Community Relations Risk Manager Community Services Coordinator NATC Manager Page 111 Page 111 Department Profile Administration Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Administration General Fund FY 2004/2005 24 2005/2006 23 2006/2007 24 2007/2008 24 2008/2009 24 Department Budget by Fund Administration 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $1,497,800 $1,835,607 $1,835,607 Grants Administration 187,623 187,623 187,623 Administration Total 1,685,423 2,023,230 2,023,230 General Fund General Fund - Administration 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 1,305,300 1,643,107 1,627,157 Professional Services 150,000 150,000 164,950 Supplies 42,500 42,500 43,500 Personal Services Page 112 Page 112 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget COUNTY Administration FINANCE Page 113 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS NAVAJO COUNTY CITIZENS COUNTY MANAGER James G. Jayne HUMAN RESOURCES DIRECTOR Gail Calisen ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons Library Automation Technician Senior Accountant Accountant Account Clerk Deputy Finance Director Operations Library Assistant FINANCE DIRECTOR James Menlove Budget Specialist Assistant Librarian Executive Secretary Grants Administrator Asset Manager Purchasing Assistant (2) Payroll Specialist Account Specialist Page 114 Page 114 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The Finance Department is dedicated to provide accurate and timely services in the form of payment processing, employee payroll processing, procurement and receiving, capital asset management, special district accounting and receipt processing, while maintaining adequate controls to ensure compliance with laws, regulations and policies. As the County‟s financial steward, the Finance Department strives to build positive working relationships with the Board of Supervisors, Elected Officials, County Manager, Assistant County Manager and individual departments to develop and maintain a balanced budget by providing planning and budgetary services, such as analyzing, researching, reporting and forecasting. Department Description Accounts Payable and Receivables processes payments to vendors and receipts revenues. The purpose of accounts payables and accounts receivables is to provide a prompt payment for goods and services and to provide an accurate record of receipts in accordance with GAAP principles, laws, regulations, and County policy set by the board. Accounts payables and accounts receivables also prepare financial reports and information for grants and County taxpayers. Payroll processes payroll for County personnel. Payroll helps ensure that all employee compensation is properly accounted for and that deductions, benefits and taxes are all properly deducted and reported. Payroll ensures compliance with State and Federal laws and regulations. It is the budget department‟s responsibility for the review and preparation of the annual operating budget, expenditure and revenue forecasting, setting and maintaining current tax rates and providing budgetary services to all departments within the county. Asset Management accurately records, conducts physical inventories, reconciles and documents the life of all capital assets from acquisition to disposal and works in conjunction with Risk Management to ensure adequate insurance coverage is provided for all capital assets. Purchasing/Receiving facilitates the procurement, accurate receipt of and delivery of goods and services for Navajo County at pricing and quality that meets or exceeds the end user's expectations in accordance with procurement principles, laws, regulations, and County policy set by the board. Special Districts calculate yearly assessments and balance special district funds, provide assessment payoff information as requested to customers and collection of monies. Assist with the development of newly organized special districts. Other services include: budgets, levies and tax rates, bonds and annual reports. Page 115 Page 115 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Payroll Converted from a bi-monthly payroll schedule to bi-weekly Began accounting for taxable travel and commute, utilizing the payroll system instead of a separate tracking method Implemented a required time card for each payroll. Previously the County was on an exception based payroll Created a work instruction for processing payroll Accounts Receivable/Payables Completed 04/05 and 05/06 Financial audits Updated outdated travel policy Implemented miscellaneous billing Decreased payables turnaround from 5 days to 2 days Budget Developed a balanced budget totaling $119,637,665 for FY 2007-2008. This budget represented an increase of $25,714,578, or 27.4% increase over the prior fiscal year Special Districts Developed and published a professional budget document for FY 2007-2008 Developed a tracking system to ensure special districts files and documents are properly stored Provided timelines and checklists for fire district budget preparation Assisted with the development of newly organized special districts Page 116 Page 116 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Purchasing Initiated in-house printing services Provided other automated services such as auto folding and stuffing envelopes Standardized business cards Expanded Internet auction capabilities Implemented accepting credit card payments for auction Completed major workstation installations for Assessor, Administration, Treasurer, Public Defender, Library District, Health District. Completed Wide Area Network RFQ and IFB and contract awards Completed vehicle IFB and contract award Completed countywide pest control IFB & contract award Completed GPS IFB Completed 457 plan RFQ and contract award Initiated Health Department at Winslow building remodel using NPC and AOC labor Completed NATC modular purchase and relocation to Taylor Developed IFB documents for NATC paving project Completed New Sheriff sub-station at Pinedale Road in Taylor Completed CDBG ERR process for 4 of 5 County projects Supported fairgrounds major renovations Developed and implemented cell phone policy Significant contributions to Mogollon Complex construction project Significant contributions to McNeill facility remodel Reservation two-way radio project Page 117 Page 117 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget Goals and Objectives for FY 2008-2009 Payroll To continue education/training that will ensure the County remains in compliance with laws and regulations To implement a decentralized payroll system Regularly review to ensure compliance to IRS audit reports, making policy and procedure changes as needed Accounts Receivables/Payables Decentralize accounts receivables Improve customer service Improve the filing system, including document scanning Improve efficiency Complete the 06/07 and the 07/08 Financial audits Budget To receive the Government Finance Officer‟s Associations‟ Distinguished Budget Presentation Award for the FY 2008-2009 budget Successfully transition the FY 2008-2009 to the new chart of accounts by August 1, 2008 To provide increased budgetary services to all department within the county. The Finance Department will closely monitor expenditures during fiscal year 2008-2009 and work with department to determine additional cost savings measures To closely review all County fines, fees and charges for services during fiscal year 2008-2009 to determine appropriate fee levels. We will determine costs to provide chargeable services. Additionally, we will review all revenues in depth to determine if new previously untapped revenue sources are available. Special Districts Performing an in-depth of existing special district funds that have no current activity Writing a procedure manual for special districts to ensure consistent and efficient outcome for all budgetary services provided to the districts Assisting with the development of newly organized districts To increase communication with the Navajo County special districts. This will help ensure special districts constantly have timely and accurate information. Page 118 Page 118 Department Profile County Administration—Finance Navajo County, Arizona 2008—2009 Adopted Budget Goals and Objectives for FY 2008-2009 Purchasing Review/Revise departmental procedures Develop reporting mechanism from JP Morgan Chase P card data for 1099 and use tax Provide purchasing process management for Hardrock modular buildings relocation Provide modular trailers to Indian Wells Chapter for Elections Office Renovate Teesto stone building for office space for County officials Provide project management for Cibecue Library project Provide CDBG project management Expand in-house printing capabilities and services Provide purchasing project management for Show Low Complex site renovations and new Health District building Develop web page for purchasing and asset management Provide online access to bid solicitations and bid documents for vendors Provide online vendor registration tools for Navajo County procurement Implement Electronic Requisition Process Page 119 Page 119 Department Profile County Administration—Government & Community Relations Navajo County, Arizona 2008—2009 Adopted Budget COUNTY ADMINISTRATION GOVERNMENT AND COMMUNITY RELATIONS Page 120 Department Profile County Administration—Government & Community Relations Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement To facilitate communication and improve relations between Navajo County, its residents, and local, state, and federal jurisdictions through an aggressive public outreach and government relations program. Department Description The Navajo County Community and Government Relations Department is responsible for increasing public awareness of County programs and services, promoting the County‟s economic development efforts, and managing the County‟s relationship with local, state, and federal policymakers. The Department includes a Government and Community Relations Director and a Community Services Coordinator. Both work together to ensure the County‟s interests are fairly and accurately represented to policymakers and County residents. Accomplishments for FY 2007-2008 Organized and led the Navajo County Regional Development Council, a multi-jurisdictional economic development effort that includes city and town managers from throughout the County, and the White Mountain Apache Tribe Expanded County public outreach efforts through the proactive distribution of news releases promoting County accomplishments and services Improved the County‟s relationship with local media Initiated a successful and widely-publicized employee recognition program Organized a successful sponsorship of state legislation honoring the Hashknife Posse Facilitated the appointment of State Senator Sylvia Allen following the passing of Senator Jake Flake Provided timely and accurate information to state policymakers on issues affecting the County Goals and Objectives for FY 2008-2009 Create internal information-sharing process to enable a more proactive and frequent distribution of County news and announcements Establish formal relationship with state lawmakers through regularly-scheduled visits that include supervisors. Assist supervisors in their efforts to represent County‟s interest in the Forest Service Travel Management process and the Fish and Wildlife Service Mexican Wolf Recovery Program. Page 121 Page 121 Department Profile County Administration—Risk Management Navajo County, Arizona 2008—2009 Adopted Budget COUNTY ADMINISTRATION RISK MANAGEMENT Page 122 Department Profile County Administration—Risk Management Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement Navajo County is committed to creating, maintaining and continuously improving a culture that reflects a commitment to protect people, property and the environment by preventing and controlling losses of human, physical and financial resources, achieving and maintaining compliance with applicable rules and regulations and ensuring efficient and appropriate insurance coverage and recovery of losses through the Arizona Counties Insurance Pool programs. Department Description Preventing and controlling losses of human, physical and financial resources Achieving and maintaining compliance with applicable rules and regulations Ensuring efficient and appropriate insurance coverage and recovery of losses through the Arizona Counties Insurance Pool programs Accomplishments for FY 2007-2008 Organized and implemented Commercial Driver‟s License compliance testing program Established safety training for all new employees Met with all department heads and elected officials to train and update on goals set for the County Drafted a plan to reduce treatment costs by establishing relationships with urgent care and extended hour medical facilities Workers compensation payouts are at a 10 year low Drafted the Accident Review Board Policy Performed building, sign, road and employee safety audits throughout County Goals and Objectives for FY 2008-2009 To provide a safe and healthful environment where employees, volunteers and visitors can work and visit without accidents or injuries To reduce costs associated with accidents and asset losses through prevention and limiting exposure to risk To promote a culture of continuous compliance with applicable regulatory programs Page 123 Page 123 Department Profile County Administration—Human Resources Navajo County, Arizona 2008—2009 Adopted Budget COUNTY ADMINISTRATION Human resources Page 124 Department Profile County Administration—Human Resources Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS NAVAJO COUNTY CITIZENS COUNTY MANAGER James G. Jayne HUMAN RESOURCES DIRECTOR Gail Calisen ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons Library Automation Technician Library Assistant HUMAN RESOURCES DIRECTOR Gail Calisen Assistant Librarian Human Resources Deputy Director Human Resources Analyst Human Resources Specialist Mission Statement To provide professional, courteous, comprehensive services to Navajo County departments, employees and the public. We are committed to ensuring that all functions of Human Resources (HR) are effectively linked to organizational goals and values and strive to be a strategic partner within the organization through continuous improvement of our services in alignment with the County‟s mission. Department Description We provide human resources leadership and solutions to enable Navajo County to deliver public service excellence. Page 125 Page 125 Department Profile County Administration—Human Resources Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Implemented following trainings: An Introduction to Employee Protection Laws Legal and Effective Recruitment and Selection Effective Performance Evaluations Legal and Effective Discipline and Discharge Introduction to the Principles of Supervision MS Word and Excel Basics Updated Sections of Personnel Policies Manual Disciplinary Appeals Review Commission Recruitment and Selection Process Overtime Commuter Use of County Vehicles Developed New Hire Checklist Coordinated and scheduled wellness program activities Added Deferred Compensation Plan to employee benefits Goals and Objectives for FY 2008-2009 Develop and/or update procedures for Personnel Policies Manual FMLA Update Personnel Policies Manual Develop Tuition Reimbursement Policy Revise FMLA Develop and implement employee exit process including exit interview Expand recruitment strategies for professional level positions Improve internal and external web pages to provide better resources and information to employees and the public Continuous education of employees on how to maximize their medical/dental benefits Page 126 Page 126 Department Profile Buildings and Grounds Navajo County, Arizona 2008—2009 Adopted Budget Building And grounds Page 127 Department Profile Buildings and Grounds Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons FACILITIES MANAGEMENT DIRECTOR Dan Hinz Facilities Maintenance and Construction Assistant Director Lead Custodian Custodian (4) Utility worker Facilities Maintenance And Construction Technician Facilities Maintenance and Construction Assistant Director Temporary Custodian (4) Foreman Secretary Water Waste Water Plant Operator Grounds-keeping Foreman Facilities Construction Foreman Facilities Maintenance & Construction Technician (4) Facilities Maintenance Worker Page 128 Department Profile Buildings and Grounds Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The Facilities Management Department provides efficient, safe and fiscally responsible facilities and services to its citizens and employees. Department Description The mission of the Facilities Management Department is to provide exceptional facility solutions to every customer, every time, utilizing efficient and innovative methods to ensure fiscal prudency. Accomplishments for FY 2007-2008 Completed Pinedale Bridge Repair Completed Northern Arizona Training Center new building Completed Heber Sewer project Restored County Complex roof Installed new water storage tanks at county complex Completed new build at McNeil Facility Built fence at Kayenta Court facility Construction of Show Low Equipment Wash Goals and Objectives for FY 2008-2009 Holbrook Complex Electrical Switch Gear & Generator Upgrade Renovate Main Entrance-Holbrook Completion of Show Low Equipment Wash Work with Public Works to build Holbrook Vehicle Equipment Wash Page 129 Department Profile Buildings and Grounds Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Buildings & Grounds General Fund FY 2004/2005 19 2005/2006 18 2006/2007 18 2007/2008 21 2008/2009 22 Department Budget by Fund Building & Grounds 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $1,689,080 $2,026,909 $2,016,208 General Fund General Fund - Building & Grounds 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 802,394 1,064,937 1,053,030 Professional Services 696,861 788,999 801,928 Supplies 189,825 172,973 161,250 Page 130 Department Profile Elections Navajo County, Arizona 2008—2009 Adopted Budget ELECTIONS Page 131 Department Profile Elections Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons ELECTIONS DIRECTOR Lisa McKee Elections Coordinator Temporary Technician (2) Voter Outreach Assistant (2) Mission Statement Navajo County Elections, under the direction of the Board of Supervisors, administers, prepares, conducts and tallies Federal, State and County elections in accordance with Arizona Revised Statutes. Page 132 Page 132 Department Profile Elections Navajo County, Arizona 2008—2009 Adopted Budget Department Description The Elections Office is responsible for coordinating and administering all elections. Securing Polling Place locations Recruiting, hiring and training of election board workers Issuing, accepting and maintaining candidate, initiative, referendum and recall filings and campaign committee financial reports Provides for printing of all election related material Establishes election precinct boundaries Secures use of facilities for election day Prepares, allocates and transports election materials to and from polling places Provides vote tabulation and official results for canvassing by the Board of Supervisors Accomplishments for FY 2007-2008 Conducted Premium Certification Classes which certified an additional 51 poll workers Successfully conducted four jurisdictional and one County wide Election Implemented a live video feed from the counting room to the internet during the Presidential Preference Election Conducted a mandatory hand count with the Party Chairs after the Presidential Preference Election Added Navajo audio language to the voter touch screen machines Completed accurate site surveys of all polling places regarding ADA compliance, established a chart to help implement a plan to correct compliance issues. Completed a first ever Community of Operation Plan for Elections Created and implemented a Department Strategic Plan Hired a full-time Hopi Outreach Assistant Implemented an in-house maintenance program for voting machines. Applied for and was awarded federal grant monies from Health and Human Services for a total of $64,723 Page 133 Page 133 Department Profile Elections Navajo County, Arizona 2008—2009 Adopted Budget . Goals and Objectives for FY 2008-2009 To serve the voter of Navajo County with: 1. Education 2. Information 3. Training To conduct elections following the Secretary of State procedures: 1. Department of Justice compliance 2. Training 3. Testing 4. Reporting Navajo County Personnel by Department Elections General Fund FY 2004/2005 3 2005/2006 4 2006/2007 4 2007/2008 4 2008/2009 4 Department Budget by Fund Elections General Fund HAVA Elections Health & Human Services Voting Equipment Elections Total 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $558,438 0 421,468 0 979,906 $575,430 57,202 22,584 17,113 672,329 $632,163 60,000 22,972 45,676 760,811 General Fund - Elections 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 208,237 225,230 220,003 Professional Services 327,601 327,300 390,460 Supplies 22,600 22,900 21,700 Page 134 Page 134 Department Profile Information Technology Navajo County, Arizona 2008—2009 Adopted Budget INFORMATION TECHNOLOGY Page 135 Department Profile Information Technology Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons INFORMATION TECHNOLOGY DIRECTOR Bob Heming IT Support Specialist Network Administrator Network Technician (2) Senior Program Analyst (2) Program Analyst Network Technician (2) Mission Statement The Information Technology Department will provide the highest quality technology-based services, in the most cost-effective manner, to facilitate the County mission as it applies to the management and community service. Page 136 Page 136 Department Profile Information Technology Navajo County, Arizona 2008—2009 Adopted Budget Department Description Provide effective technology support for computer, multimedia, voice, video and web-based applications and services to all areas of the county Promote and facilitate the effective integration of technology into the basic mission of the County through planning, programming, training, consulting, and other support activities Develop, enhance and manage the county‟s enterprise networks to provide high speed, transparent and highly functional connectivity among all information resources Develop and maintain highly effective, reliable, secure and innovative information systems to support administrative and research functions Facilitate the collection, storage, security and integrity of electronic data while ensuring appropriate access Promote new uses of information technology within the organization through the support for exploratory and innovative applications Provide leadership for effective strategic and tactical planning in the use of technology Provide fast and reliable access to all information systems Accomplishments for FY 2007-2008 Continued to enhance web-based services to the organization and the public Implemented MS SharePoint in IT and Facilities Management departments Upgraded to MS Exchange 2007 Installed and implemented Unified Messaging Conducted training in MS Office 2007 products Worked with Finance and finished the 2005-2006 Audit Installed and implemented Logos versions 5.0, 5.1 and then 5.2 Modified the county managed web sites and made them ADA compliant Created detailed monthly reporting functions Installed VOIP at the Mogollon Complex Created additional auto attendants Page 137 Page 137 Department Profile Information Technology Navajo County, Arizona 2008—2009 Adopted Budget Goals and Objectives for FY 2008-2009 Continue to enhance web-based services to the organization and the public Begin development of a new tax system for the Treasurer‟s office Fully implement Voice Over Internet Protocol (VOIP) at the Mogollon Complex Leverage the new voicemail system to its fullest Fully deploy MS SharePoint in all Departments, which will help productivity and collaboration efforts Install and implement New World System‟s (NWS) E-Suite Logos application Work with Finance and finish the 2006-2007 audit Work with Finance to implement GASB reporting in Logos Re- organize software on servers Implement Logos 5.3 Create new self-service forms on the internal and external websites Move the GIS/IMS service to the main web server Re-write the Public Works PECOS application Implement the SQL Server CUBE/Analytics in Logos Work with Facilities Management and solve our power problems in server room Create new department sections on the county web site that don‟t currently have a presence (i.e. Public Defender, Legal Defender, County Attorney, Elections and Courts) Work with Finance to roll out Logos remote receipting and requisitions at the department level Enhance WAN connectivity using more wireless long distance solutions Establish streaming video training Improve services in other satellite locations by increasing our presence Fill programmer position needed to upgrade tax management system Page 138 Page 138 Department Profile Information Technology Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Information Technology General Fund Treasurer's Tax System FY 2004/2005 7 0 2005/2006 7.5 0 2006/2007 7.5 0 2007/2008 7.5 0 2008/2009 7.5 2 Department Budget by Fund Information Technology General Fund DS3 Consolidator Information Technology Total 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $711,726 204,651 916,377 $774,594 130,540 905,134 $774,594 308,480 1,083,074 General Fund - Information Technology 600,000 500,000 400,000 300,000 200,000 100,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 489,664 542,532 545,046 Professional Services 131,817 141,817 141,817 Supplies 90,245 90,245 87,731 Page 139 Page 139 Department Profile Legal Defender Navajo County, Arizona 2008—2009 Adopted Budget LEGAL DEFENDER Page 140 Department Profile Legal Defender Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons LEGAL DEFENDER Alan LoBue Attorney II Attorney III Administrative Assistant Secretary College Intern Page 141 Department Profile Legal Defender Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement Provide effective, ethical and meaningful legal representation in a timely, professional manner, while still being a revenue saving alternative in mandated court appointed cases. Department Description The Navajo County Legal Defender‟s Office was established to represent indigent defendants in criminal cases in situations where the Public Defender‟s Office may have a conflict of interest. This usually occurs when there are multiple people charged in the same incident or another conflict such as the Public Defender having previously represented the victim or a potential witness. Accomplishments for FY 2007-2008 Closed 687 criminal cases of which 453 (63%) were felonies, or 145 felonies per attorney at a per case cost of $571 per case 71% of the felony cases were resolved within 100 days 60% of the felony cases were resolved within two months both of which numbers are well below the optimum time for case resolution. In a cost comparison, Court Administration presently pays contract attorneys $800 per case for up to 20 hours of work.* *Note: This figure does not include the more serious homicides or other complex cases which are paid on an hourly basis Page 142 Department Profile Legal Defender Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Legal Defender General Fund FY 2004/2005 5 2005/2006 5 2006/2007 5 2007/2008 5 2008/2009 5 Department Budget by Fund Legal Defender 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $367,850 $399,552 $399,552 0 50,247 53,077 Legal Defender Training 12,919 20,136 23,278 Fill the Gap - Indigent Defense 12,680 33,361 20,968 Legal Defender Total 393,449 503,296 496,875 General Fund Fill the Gap General Fund - Legal Defender 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget Personal Services 345,000 376,702 397,602 Professional Services 15,850 15,850 1,950 7,000 7,000 0 Supplies Page 143 Department Profile Library District Navajo County, Arizona 2008—2009 Adopted Budget LIBRARY DISTRICT Page 144 Department Profile Library District Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons LIBRARY DISTRICT DIRECTOR Geneva Durkee Assistant Librarian Library Automation Technician Library Assistant Mission Statement Navajo County Library District exists to aid and improve the services, materials, and technology provided by the member public libraries in the county to make people‟s lives better. Department Description The Navajo County Library District analyzes and determines information needs throughout the county, ensuring that all possible services and materials are provided to its citizens. We coordinate relationships with the public libraries to share information, materials and support to ensure we are bringing the best customer service to our customers. We encourage professional growth for staff and programming to the public to ensure a positive library experience for our citizens. The Library District administers state-grants-in-aid and seeks to supplement the budget with grants and other funding sources to continue to enhance book, audiovisual and electronic collections. Our goal is to provide easy access to all library services for all users, whether inside a library facility or at their home or business. We wish to provide the same library experience to this rural population as is found in more affluent urban environments. Page 145 Page 145 Department Profile Library District Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Was awarded an LSTA grant for $8,000 to add PlayAway audiobooks to the collection and to make available a Tumblebook subscription to online picture books Obtained a Native American Enhancement Grant, totaling $136,094 to purchase a bookmobile and truck to reactivate the library program for the Hopi Tribe Awarded a Native American Enhancement Grant, totaling $75,000 for the White Mountain Apache Tribe to improve the health and social circumstances of residents of the Reservation Received $34,500 in E-rate monies for the Library District and ensured E-rate funding of $68,332.73 for 10 member libraries to aid in telecommunications & Internet connectivity costs Received $23,000 in State Grants-in-Aid for the Library District and ensured the award of $45,600 in State Grants-in-Aid for Construction to be matched 50% by the White Mountain Apache Tribe to upgrade library facilities in McNary and Whiteriver Secured $12,000 in Federal Basic Services grants for the Hopi and White Mountain Apache Tribes Added two database subscriptions, Ancestry.com and World Vital Records, available in all libraries Courier service is now three days a week, twice a week to McNary & Whiteriver, and once to Cibecue Goals for FY 2008-2009 Explore additional grant opportunities, while administering two new grants just awarded, namely to celebrate the Arizona Centennial and to develop career centers in our libraries Analyze needs of the new Kayenta Community Library and include the library in our automation system Assist Woodruff, Clay Springs and Rim Public Libraries in their potential expansion efforts. Infuse the rotating collections with new materials and increase holdings in outdated subject areas Unveil a new website and new Domain service early in the year and then develop and add many new features and information to it Continue to work with county museums to provide catalog records in our automation system and to work with them regarding promotion of Navajo County and Arizona history for the upcoming Centennial Upgrade the SirsiDynix automation system this coming year to the newest version, and implement the new staff client, Java for WorkFlows, in some of the libraries Work with the Hopi Tribe to bring their collection out of storage, train the new bookmobile library staff, and help establish the satellite connectivity to our automation system Page 146 Page 146 Department Profile Library District Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Library District Library District FY 2004/2005 2 2005/2006 2.5 2006/2007 2.5 2007/2008 4 2008/2009 4 Department Budget by Fund Library Navajo County Library District Gates Foundation State Grants Portable Computer Lab Automation Network Grants In Aid Automation Network Enhance LSTA - Museum Cataloging LSTA - Online Tutorials LSTA -Crime Awareness State Grants In Aid Library District Total 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $326,931 0 0 1,719 7,692 251 10,766 5,155 20,676 20,267 20,416 413,873 $632,452 83,000 0 1,482 7,947 125 3,580 0 585 6,186 23,853 759,210 $772,719 86,033 34,880 1,482 8,169 125 0 0 600 0 27,750 931,758 Page 147 Page 147 Department Profile Public Defender Navajo County, Arizona 2008—2009 Adopted Budget PUBLIC DEFENDER Page 148 Department Profile Public Defender Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons PUBLIC DEFENDER Emery La Barge Attorney III (6) Special Investigator Administrative Assistant Senior Legal Secretary Legal Secretary (2) Office Support Specialist Page 149 Department Profile Public Defender Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement The mission of the Navajo County Public Defender‟s Office is to protect the fundamental rights of our clients by providing superior legal representation to the indigent. In doing so, the Navajo County Public Defender‟s Office safeguards the Constitutional rights of all residents of this county. Vision Statement To be recognized as the provider of outstanding legal services to the indigent of Navajo County while remaining fiscally responsible. Navajo County Personnel by Department Public Defender General Fund FY 2004/2005 12 2005/2006 12 2006/2007 13 2007/2008 13 2008/2009 13 Department Budget by Fund Public Defender 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $967,940 $1,090,357 $1,090,357 Fill the Gap 5% 0 144,408 189,725 Criminal Justice Enrichment 0 0 5,053 Public Defender Fees 0 134,492 151,753 Public Defender Training 80,476 97,755 91,746 Fill the Gap - Indigent Defense 45,489 37,410 0 Public Defender Indigent Reim- 13,035 25,123 38,267 1,106,940 1,529,545 1,566,901 General Fund Public Defender Total Page 150 Department Profile Public Defender Navajo County, Arizona 2008—2009 Adopted Budget General Fund - Public Defender 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 918,640 1,041,057 1,053,271 Professional Services 30,300 30,100 24,886 Supplies 19,000 19,200 12,200 Personal Services Page 151 Department Profile Public Fiduciary Navajo County, Arizona 2008—2009 Adopted Budget PUBLIC FIDUCIARY Page 152 Department Profile Public Fiduciary Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons PUBLIC FUDICIARY Sherry Reed Estate Manager Sr. Case Manager Public Fiduciary Financial Specialist Senior Case Manager Case Manager Mission Statement The Navajo County Public Fiduciary is dedicated to promoting the quality of life, happiness, independence, health and well-being of the individuals we serve, while treating each one with compassion and respect, adhering to the highest values of ethical conduct, and setting a standard of excellence in our profession. The management of each estate is performed in a fiscally responsible manner in compliance with standard accounting practices. Page 153 Page 153 Department Profile Public Fiduciary Navajo County, Arizona 2008—2009 Adopted Budget Department Description The Public Fiduciary is appointed by the Superior Court for those persons in need of guardianship or conservatorship, for decedent‟s estates in need of administration and for whom there is no person or corporation qualified and willing to act in that capacity. As a guardian, the Public Fiduciary ensures that the basic needs of an incapacitated person are met. These needs include, but are not limited to, personal, medical, psychiatric and housing. Annual accountings and guardianship reports are filed with the Court for approval. The Navajo County Public Fiduciary handles primarily indigent cases when there are not sufficient funds with which to pay a private fiduciary. Accomplishments FY 2007-2008 Improved working relationships with the community and providers Maintained quality of services with a reduced number of staff and an increased case load Effectively worked with providers on behalf of a number of our wards which allowed the release of our guardianship role. This also allowed our department to better serve the individuals who really require our services. Goals FY 2007-2008 The Navajo County Public Fiduciary will develop a Public Relations Plan by September 01, 2008 to provide enhanced community understanding for alternatives and solutions for Navajo County citizens so the vulnerable and/or protected adults may benefit from their support and cooperation. The Navajo County Public Fiduciary will provide opportunities for training for its staff to improve their ability to meet Arizona Fiduciary Standards of Practice and provide high quality of advocacy for vulnerable and/or protected adult (wards) appointed to the care of the Public Fiduciary. The Navajo County Public Fiduciary will also provide Navajo County citizens with information which will assist in finding alternative and appropriate avenues to assist a vulnerable and/or protected adult in need of outside assistance. Navajo County Public Fiduciary will facilitate the development of data collection and comprehensive tools to encourage uniform practices to strengthen our profession and service delivered to the wards. The purpose of the Advocacy and Resource Program is to provide representation, tools and information for Navajo County Public Fiduciary staff so they can be proactive spokespeople and preserve the assets of the wards appointed under our care while improving the delivery of fiduciary services. Page 154 Page 154 Department Profile Public Fiduciary Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Public Fiduciary General Fund FY 2004/2005 7 2005/2006 9 2006/2007 8 2007/2008 7 2008/2009 6 Department Budget by Fund Public Fiduciary 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $536,531 $496,388 $447,795 General Fund General Fund - Public Fiduciary 500,000 400,000 300,000 200,000 100,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 0 0 1,700 Personal Services 458,871 417,828 374,115 Professional Services 54,700 55,600 52,800 Supplies 22,960 22,960 19,180 Capital Outlay Page 155 Page 155 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget PUBLIC HEALTH SERVICES DISTRICT Page 156 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons HEALTH DIRECTOR WADE KARTCHNER Health Administrative Assistant Health Secretary ASSISTANT HEALTH DIRECTOR Health Secretary Health Program Manager WIC Health Program Manager Animal Care Health Program Manager Prenatal/Maternal Health Program Manager Bioterrorism Community Nutrition Worker WIC (5) Animal Control Officer (2) Health Educator Injury Prevention Administrative Assistant Community PIO Training Officer Community Outreach Specialist Health/Bioterrorism Nurse Supervisor Public Health Health Pgm Coordinator Teen Pregnancy Prevention Health Educator Teen Pregnancy Prevention Health Program Manager Tobacco Use Prevention Health Educator Tobacco Use Prevention (3) Health Program Manager Environmental Health Environmental Health Inspector (2) Health Program Manager Nutrition Nutrition Health Educator Health Educator Smoke Free Arizona Health Program Coordinator Physical Activity Senior Secretary Nurse Public Health (3) Secretary (3) Page 157 Page 157 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement Promoting quality health through community education, planning and partnerships. Department Description The Navajo County Public Health Services District provides public health services to Navajo County. Accomplishments for FY 2007-2008 Tobacco Education and Prevention Program: In an effort to educate the community on the effects of tobacco use and to reduce initiation of tobacco use among low, medium and high risk youth, 50 businesses were serviced for tobacco placement or business education, 729 students were provided prevention education, and 105 clients were provided cessation services. Nursing programs (approximate totals): 2,000 Adult Health visits 100 Child Health visits 2,562 Immunization visits 1,500 Family Planning visits 250 HIV visits 650 STD visits 966 cases for disease surveillance 400 pregnancy testing visits 700 visits for Tuberculosis Services Arizona Nutrition Network: This program provides an Arizona Department of Health Services approved nutrition curriculum in low income schools throughout Navajo County, specifically the “5 a Day” and “Build Better Bones” programs presented to 2nd and 5th grade classes. An estimated 13,700 nutrition contacts were accomplished. WIC Program: The WIC program provides nutrition screening, appropriate supplemental food packages, nutrition education and referrals for approximately 22,983 at risk pregnant, breast feeding and post partum women and infants and children up to 5 years. Environmental Health: Over 788 restaurants were inspected during the past year and over 316 investigations and complaints were responded to as well. County Prenatal Block Grant: Prenatal education was provided to approximately 110 clients over the past year. Injury Prevention: The CHIPP-Injury Prevention program provided over 183 car seat classes during the past year, held 5 booster seat campaigns that reached 200 children, and provided high school education courses that reached over 264 youth. Detention Nursing: The health district provides salaries for nursing services for the county jail. The medical staff at the jail sees approximately 12,000 patient visits per year. Administration: Provides administrative support services to the entire health district, including overall grant management, staff education, staff performance reviews, pursuit of new grant opportunities, and human resources support. Bioterrorism Program: Provided over 17 training opportunities for over 615 people. Participated in one full-scale regional exercise, one influenza medical surge exercise, two mass vaccination exercises, and one orientation/tabletop exercise. Page 158 Page 158 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments 2007-2008 cont’d Vital Records: The Vital Records program processed 5,311 records, including 2,317 birth certificates and 2,994 death certificates. Animal Control: Received 1,331 calls from the public and impounded 625 animals. Goals and Objectives for FY 2008-2009 To our external customers the Public Health Services District will: Continue to provide the quality public health services the District currently offers Implement Mobilizing for Action through Planning and Partnerships planning tool with the community Expand vital records outreach to Piñon and Whiteriver Coordinate grant seeking opportunities with the county grant writer Improve website partnering with program managers and IT Implement a plan to review environmental fees Continue to develop community partnerships under the direction of community outreach specialist Work with county administration to plan for future building needs in Holbrook, Heber, Snowflake and Show Low Page 159 Page 159 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund Public Health Public Health Service District Bio Terrorism - Phases I & II Immunization Services Folic Acid Program Nutrition Network T.B. W.I.C. Nutrition Sexually Transmitted Disease Community Nurse/New Born Public Health Physical Activity Tobacco Use Prevention Smoke Free Arizona Injury Prevention/Apache County AZ Dental Sealant Program Teen Pregnancy Prevention Family Planning HIV Prevention & Control Prenatal/Maternal - Block Grant Public Health Total 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $2,706,527 415,001 221,413 0 85,125 16,094 301,399 49,429 31,249 17,420 41,546 197,790 0 35,094 0 4,908 105,757 104,510 118,601 4,451,863 $3,304,029 439,350 58,964 0 118,986 19,997 393,491 52,938 5,430 11,322 48,081 222,406 151,777 76,263 0 0 53,717 14,616 87,676 5,059,043 $3,756,746 556,298 235,248 13,743 99,194 24,287 381,821 43,871 32,632 0 50,297 207,766 123,442 71,848 198 44,241 122,817 109,458 113,835 5,987,742 General Fund - Public Health District 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Capital Outlay Personal Services Professional Services Supplies 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 682,000 1,244,510 1,219,510 1,333,487 1,483,019 1,494,816 592,040 473,800 918,720 99,000 102,700 123,700 Page 160 Page 160 Department Profile Public Health Services District Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Health Public Health Prenatal/Maternal Early Intervention Family Planning HIV Immunization Services Community Nurse/Newborn Tobacco Use Prevention TB Grant Nutrition Nutrition Network Coronary Heart Disease Bio-Terrorism WIC Injury Prevention Smoke Free Arizona Teen Pregnancy Prevention Health Total FY 2004/2005 17.5 1.13 1 0.25 0.25 0.25 0.11 6.26 0.5 1 3 1 5 8.5 0 0 0 45.75 2005/2006 22.5 0.89 0 0.25 0.25 0.25 0.11 6 0 1 2 1 4.5 8.5 0 0 0 47.25 2006/2007 24.58 0.92 0 0.1 0.18 0.65 0.11 5 0 1 2 1 5 6.5 0.21 0 0 47.25 2007/2008 26 1.6 0 0.1 0.2 0.65 0.25 4.25 0 1 2 1 5 6.5 1.2 1.75 0 51.5 2008/2009 27 0.6 0 0.1 0.2 0.65 0.25 3.75 0 1.5 2 1 4 6 1.2 1.75 1 51 Page 161 Page 161 Department Profile Public Works Navajo County, Arizona 2008—2009 Adopted Budget PUBLIC WORKS Page 162 Department Profile Public Works Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER Deputy Director Flood Control Engineering Transportation Liaison Deputy Director Highways Office Manager Administration Deputy Director Fleet Operations Deputy Director Planning & Zoning Page 163 Page 163 Department Profile Public Works Navajo County, Arizona 2008—2009 Adopted Budget Mission Statement “BEST CUSTOMER SERVICE” The Department is charged to provide the best customer services for our citizens. To facilitate accomplishing this, the Department has adopted the following basic principles: Strive to treat the public and our customers courteously and impartially. Their concerns are to be fully and promptly addressed within the limits of our authority and resources. Each Division of Public Works is responsible for creating, updating and reporting of their strategic plan. Implement policies which adhere to State regulations and County ordinances to assure the legal and equitable distribution of resources. Approaches to work-related challenges are to be developed on a team basis with emphasis on customer service. To encourage open communication, regular team meetings will be held. Decisions are to be made and challenges addressed at the lowest organizational level possible. Substantial tasks are to be performed in accordance with schedules, budgets, plans and priorities. Schedules and plans are to be developed and progress monitored on a team basis. Desired results should be accomplished optimally with allowance for cross-training and safety. Safety first in all we do. The Department's safety policy is to be fully implemented. Adhere to organization chart. All work-related issues should be considered and resolved through the proper channels. Work requests are to go through chain of command so that work loads can be managed. Obtain appropriate equipment and tools which promote efficiency, safety and worker comfort. Maintain equipment and tools in a safe and reliable condition. Effectively communicate and advocate Public Works issues. Commit to excellence. Build employees. Training and career development programs are to be made available to all employees. Positive accomplishments are to be recognized and substandard work corrected. Be positive. Starve problems and feed possibilities. Identify challenges. Resolve them, or adapt and go on. Allow for mistakes. Mistakes happen. Learn from them but do not dwell on them. Foster cooperation. Cooperation creates a positive climate that leads to teamwork and more constructive communication. Department Description The Public Works Department consists of 112 employees divided into six divisions: Engineering, Highways, Administration, Fleet Operations, Planning/Zoning and Flood Control/GIS. Page 164 Page 164 Department Profile Public Works Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Public Works Public Works FY 2004/2005 84 2005/2006 82 2006/2007 84 2007/2008 90 2008/2009 88 General Fund - Public Works 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 11,964,957 13,131,863 16,699,779 Personal Services 4,301,249 5,060,798 5,069,843 Professional Services 3,563,270 6,637,307 3,416,573 Supplies 1,264,428 3,399,691 1,110,737 Capital Outlay Page 165 Page 165 Department Profile Public Works Navajo County, Arizona 2008—2009 Adopted Budget Department Budget by Fund 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $0 $74,181 $3,700 Tea-21 - Reservation Roads 106,341 111,269 166,584 HB 2565 Grant - Road Project 357,653 444,381 580,915 Overgaard Townsite Sewer Improvement District Waste Tire Disposal Program 0 0 93,052 149,925 113,251 218,142 21,093,904 28,229,659 26,296,932 Reservation Roads 35,918 35,918 35,918 White Mountain Lake County Recreation Improvement District Buckskin & Black Canyon Wash 222,527 109,160 231,818 0 990,444 788,402 Silver Creek Flood Control District Bucking Horse Improvement District Victory Heights Improvement District Wonderland Acres Domestic Water Improvement District Silver Creek County Road Improvement District White Mountain Regional Study 50,000 0 0 0 0 416,379 0 0 7,641 65,444 68,697 71,899 0 67,359 77,924 0 41,060 29,777 22,081,712 30,285,379 29,019,083 Public Works Potato Complex Fire Public Works Department Public Works Total Page 166 Page 166 Department Profile Public Works—Engineering Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER Senior Professional Engineer Civil Engineer Fiscal & Contracts Administrator Account Clerk Special Districts Row Coordinator Survey Supervisor Engineering Project Manager (2) Road Construction Inspector Survey Party Chief Senior Road Construction Inspector Accomplishments for FY 2007-2008 The Subdivision Regulations for the County were completely rewritten and a strong drainage policy developed and added to the regulations. The new regulations and policies were thoroughly reviewed by the Planning and Zoning Commission and the interested public and ultimately adopted by the Board of Supervisors in December 2007. Four Engineering Firms were retained for on-call services for the year. All four have been assigned important design projects. Goals and Objectives for FY 2008-2009 Complete the Transportation Plan for the Winslow, Holbrook and Heber-Overgaard area. Complete the total reconstruction of the Mogollon Complex. Begin the design for the Show Low County Complex, including a new Health Building. Page 167 Page 167 Department Profile Public Works—Highways Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER Deputy Director Highways Road Yard Supervisor VI Show Low Office Manager Road Yard Supervisor I Holbrook Road Maintenance Foreman Pinedale Road Maintenance Foreman Show Low Road Maintenance Foreman Heber Crew Leader Crew Leader (2) Senior Road Maintenance Equipment Operator (2) Senior Road Maintenance Equipment Operator (4) Senior Road Maintenance Equipment Operator (6) Road Maintenance Equipment Operator (2) Senior Road Maintenance Equipment Operator (7) Road Maintenance Equipment Operator Road Maintenance Equipment Operator (6) Sign Maintenance Foreman Road Maintenance Equipment Operator (5) Equipment Mechanic Secretary Holbrook Secretary Show Low Road Maintenance Foreman Crew Leader Sign Maintenance Worker Page 168 Page 168 Department Profile Public Works—Highways Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Constructed the waste tire facilities in the Holbrook area and the Show Low area. Provided improvements for the parking lot and drainage for the McNeil complex. These two projects, when completed, helped numerous other departments as well as provided a better service to the public. Goals and Objectives for FY 2008-2009 N.C.I.S. I want our department to be able to use this system for better reports Pavement preservation program up and running so we can have our overlays and chip seal program up to date so that we can have an accurate five year capital improvement schedule, a twenty year overlay schedule and a seven year chip seal schedule. Page 169 Page 169 Department Profile Public Works—Fleet Operations Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER Deputy Director Fleet Operations Equipment Shop Supervisor Equipment Shop Foreman Equipment Mechanic (2) Secretary Tire/Equipment Service Technician Equipment Shop Foreman Equipment Shop Foreman Crew Leader Equipment Mechanic (2) Equipment Mechanic (4) Tire/Equipment Service Technician Page 170 Page 170 Department Profile Public Works—Fleet Operations Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Waste tire program up and running on the administrative side. Billing for fuel accounts are going to the right departments. Fuel keys belong to the corresponding vehicles and are edited correctly in NCIS. Goals and Objectives for FY 2008-2009 Petro vend upgrades from K-800 fuel management system to accept I.D. badges. Have NCIS operating properly to allow performance of inventory and work orders on the system correctly. Page 171 Page 171 Department Profile Public Works—Office Manager Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER OFFICE MANAGER Secretary (4) Office Support Specialist Senior Secretary Planning & Zoning Custodian Accomplishments for FY 2007-2008 Impact Fee Schedule Procedure‟s Manual Supporting Public Works divisions with special projects and completing them as directed Goals and Objectives for FY 2008-2009 To have all resolutions (BOS, BOA and P&Z Commission) available in NCIS Administration cross training Preparation/planning of upcoming Rural Transportation Summit Page 172 Page 172 Department Profile Public Works—Planning & Zoning Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER DEPUTY DIRECTOR PLANNING & ZONING ASST. DEPUTY DIRECTOR Planner I Planner II Senior Building Inspector Building/ Zoning Inspector (2) Code Enforcement Officer Environmental Technician (2) Senior Building Inspector Building/ Zoning Inspector Page 173 Page 173 Department Profile Public Works—Planning & Zoning Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Implemented meetings with contractors resulting in two way communications regarding issues thereby greatly improving communication and working association. Dramatic improvement of physical resources, vehicles, computers, office equipment, etc., to improve working conditions and product output. Goals and Objectives for FY 2008-2009 Obtain structured NCIS training in order to better utilize its benefits. Update Navajo County policy on adoption of building codes. Navajo County Personnel by Department Planning & Zoning General Fund FY 2004/2005 15 2005/2006 16 2006/2007 16 2007/2008 16.5 2008/2009 14.5 Department Budget by Fund Planning & Zoning 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $893,435 $1,088,874 $1,009,532 General Fund General Fund - Planning & Zoning 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 39,000 65,000 0 770,095 924,074 941,102 Professional Services 55,040 70,500 42,600 Supplies 29,300 29,300 25,830 Capital Outlay Personal Services Page 174 Page 174 Department Profile Public Works—Flood Control Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty “ Parsons PURLIC WORKS DIRECTOR James H. Matteson ASSISTANT PUBLIC WORKS DIRECTOR/ COUNTY ENGINEER DEPUTY DIRECTOR FLOOD CONTROL Hydrology Technician II GIS Coordinator Hydrology Technician I GIS Drafter GIS Analyst (2) Accomplishments for FY 2007-2008 Implemented metrics and monthly service performance reports for Flood Control requests, site visit, and subdivision review. The GIS team cross trained in NCIS administration and Rural Addressing Goals and Objectives for FY 2008-2009 Implement all parcels in GIS database, allowing county-wide use of the database Convert the flood request review to an all electronic platform in order to perform the core flood control activity in the most effective and efficient way possible Page 175 Page 175 Department Profile Public Works—Flood Control Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Flood Control District Flood Control District FY 2004/2005 2 2005/2006 2 2006/2007 2 2007/2008 3 2008/2009 4 Department Budget by Fund Flood Control 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $5,475,76 $6,136,962 $7,161,155 Navajo County Flood Control District Navajo County Flood Control District 7,000,000.00 6,000,000.00 5,000,000.00 4,000,000.00 3,000,000.00 2,000,000.00 1,000,000.00 0.00 Personal Services Supplies 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget 136,188.00 242,742.00 231,174.00 12,700.00 16,000.00 13,193.00 Professional Services 1,223,875.00 1,201,120.00 1,070,788.00 Capital Outlay 4,103,000.00 4,677,100.00 5,846,000.00 Page 176 Page 176 Department Profile Workforce Investment Act Navajo County, Arizona 2008—2009 Adopted Budget WORKFORCE INVESTMENT ACT Page 177 Department Profile Workforce Investment Act Navajo County, Arizona 2008—2009 Adopted Budget BOARD OF SUPERVISORS COUNTY MANAGER James G. Jayne ASSISTANT COUNTY MANAGER E.L. “Dusty” Parsons WORKFORCE INVESTMENT EXECUTIVE DIRECTOR Judy Bratcher OPERATIONS MANAGER Senior Secretary WIA Case Managers (4) WIA Program Coordinator Mission Statement The Navajo and Apache Counties‟ Workforce Investment Board will work to facilitate business retention and growth by partnering with Education, Service Agencies and the Business Community to empower individuals with skills that promote self-sufficiency. Department Description Administer and implement Department of Labor funded Workforce Investment Grants for Navajo and Apache Counties. Grant funding has four primary focus areas: Youth, Adult, Dislocated Worker and Administration. Approved Program costs for this Employment and Training Program include education and training expenses or supportive services to assist those who enroll to eliminate barriers to their efforts to become self-sufficient. Page 178 Page 178 Department Profile Workforce Investment Act Navajo County, Arizona 2008—2009 Adopted Budget Accomplishments for FY 2007-2008 Develop Memorandum of Understanding for service delivery with 14 Mandated Partners Develop Rapid Response Policies and Procedures for Local Workforce Investment Act Adult Services - Enroll eligible adults for Intensive and Training Services Goals and Objectives for FY 2008-2009 To train and employ economically disadvantaged and unskilled persons in permanent, upwardly mobile occupations To assist business to create jobs and expand or re-establish their local operations, and utilize individuals from the local workforce To provide funds and technical assistance to design and implement new employee training programs To expand the pool of potential OJT employers in need of new personnel Provide Intensive Services: Intensive services are designed for unemployed or underemployed adults and dislocated workers who are unable to obtain or retain self-sufficient employment The Local Workforce Investment Board intends that there will be a coordination of funds available to any participant and that there will be no duplication of services Assistance in establishing eligibility for programs of financial aid for training and education that are not funded under the WIA Page 179 Page 179 Department Profile Workforce Investment Act Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel by Department Workforce Investment Act Workforce Investment Act FY 2004/2005 0 2005/2006 0 2006/2007 7 2007/2008 8 2008/2009 8 Department Budget by Fund Workforce Investment Act E5706009 - Set-A-Side FY 06 - Navajo E5706009 - Set-A-Side Method 1 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget $47,835 $39,024 $134,657 0 0 243,787 E5706009 - Set-A-Side Technical Assistance DE070300 - Navajo PY 07 Youth DE070300 - Navajo PY 07 Adult WIA Apache County Governor's Summer Youth Dislocated Worker WIA - DE071142 DE070300 - Navajo PY 07 Admin Apache County Interest 21st Century Community Learning Center Workforce Investment Act Total 0 17,432 0 69,043 160,697 5,966 322,354 305,459 170,552 309,128 160,082 177,467 0 38,262 20,019 0 0 314,877 41,341 43,335 74,995 493 420,333 81,698 98,258 16,369 493 341,822 1,329,862 1,642,272 General Fund - Workforce Investment Act 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Capital Outlay Personal Services Professional Services Supplies 2007 Adopted Budget 9,000 120,312 212,510 0 2008 Adopted Budget 0 558,905 582,150 188,807 2009 Adopted Budget 0 964,056 645,816 32,400 Page 180 Page 180 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget CAPITAL IMPROVEMENT PLAN “Don’t push for growth. Instead, remove the constraints that limit growth.” Peter M. Senge ` Page 181 Page 181 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN TABLE OF CONTENTS Introduction Goals Capital Improvement Plan  Bonded Projects  Capital Facilities Plan  Flood Control  Public Works Operating Capital Completed Projects  Budget Year 2007/2008 Page 182 Page 182 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN INTRODUCTION The Navajo County Capital Improvement Plan is a five-year work plan developed annually in conjunction with the County’s budget process. The first year of the plan is the basis for the actual appropriations authorized by the Board of Supervisors for capital projects when adopting the budget. The remaining four years are a guide for the planned future development of the County’s infrastructure needs. The capital plan was developed with thought and foresight as to the needs of the County in the delivery of its services to the public and the individual Departments’ future requirements. The capital planning process takes into consideration the urgency of the project, the County’s ability to administer the project, the involvement of outside agencies and the potential for future capital funding. •The Capital Facilities Plan •Flood Control Plan •Public Works Plan •Operating Capital Plan Page 183 Page 183 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Goals The following are the goals of the County in developing its annual budget and associated Capital Improvement Plan (CIP): Identify infrastructure requirements based on a coordinated needs assessment methodology Classify projects to ensure that those submitted for inclusion in the CIP are actually capital projects, not operating requirements. Develop a realistic funding scenario for the CIP which identifies resources on a project specific basis. Page 184 Page 184 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Bonded Projects Location Description Amount Budget Year Mogollon Complex New Building Construction $750,000 2007/2008 2008/2009 Holbrook Complex Electrical Switchgear/Generator Replacement $2,300,000 2008/2009 Holbrook Complex Domestic Water Tanks Replacement $660,000 2007/2008 2008/2009 Show Low City Hall and vacant acreage Property Purchase $1,413,525 2007/2008 National Bank of Arizona Property (2 Buildings) Property Purchase $1,023,256 2007/2008 Page 185 Page 185 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Capital Facilities Plan Location Description Amount Budget Year Show Low Complex New Health Bldg (Health Dist) Public Works Remodel New Health Bldg (Health Dist) Public Works Remodel $1,000,000 $ 200,000 $ TBD $ 500,000 2008/2009 2008/2009 2009/2010 2009/2010 Kayenta Justice Court Pave Parking Lot $ 40,000 2008/2009 Dilkon & Pinon Road Yards Construct New Buildings (50% share with NDOT) $1,500,000 2008/2009 Holbrook Complex Construct New Vehicle Wash $ 650,000 2008/2009 2009/2010 $3,390,000 $ 500,000 Total 2008/2009 2009/2010 Page 186 Page 186 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Flood Control Page 187 Page 187 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 CAPITAL IMPROVEMENT PLAN FLOOD CONTROL- BUDGETED PROJECTS Flood Control Budget Plan 2008-09 Project Description Location Budgeted Amount Drainage Improvement Snowflake Southern Solution $650,000 Drainage Improvement Taylor – Detention basin design and construction within the town $100,000 Winslow Levee Rehab Rip-wrap protection for jetty and adjacent banks $4,211,000 Drainage Improvement Linden/Sequoia School $100,000 Page 188 Page 188 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 CAPITAL IMPROVEMENT PLAN FLOOD CONTROL- BUDGETED PROJECTS Flood Control Budget Plan 2008-09 Drainage Improvement Reservation – Greasewood Feasibility Study $25,000 Drainage Improvement County $100,000 Oraibi Wash Flood Control $150,000 Drainage Improvement Blue Spruce $134,000 Drainage Improvement Lee Reese $100,000 TOTAL $5,570,000 Page 189 Page 189 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Public Works Page 190 Page 190 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 – 2009/2010 PUBLIC WORKS ROAD IMPROVEMENT BUDGETED PROJECTS Public Works Budget Plan 2008-09 Project Description Budgeted Amount Porter Mountain Road Overlay Widen & 2.2 Miles Overlay $2,700,000 McLaws Road 2 Miles Overlay $300,000 Reservation Road Project Gravel and Miscellaneous road materials $600,000 Pindale Road 3 Miles Overlay $400,000 Page 191 Page 191 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 – 2009/2010 PUBLIC WORKS ROAD IMPROVEMENT BUDGETED PROJECTS Public Works Budget Plan 2008-09 Fawnbrook Subdivision Road Rehabilitation $400,000 Miscellaneous Fencing $200,000 Turquoise Trail $400,000 Slurry Seal Total Budget Various Locations $500,000 $5,500,000 Page 192 Page 192 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 – 2009/2010 PUBLIC WORKS ROAD IMPROVEMENT BUDGETED PROJECTS Public Works Budget Plan 2009-10 Project Description Lone Pine Dam Bridge 1.3 Miles Budgeted Amount $700,000 Shumway Right of Way $100,000 Miscellaneous Fencing $100,000 Scott Ranch Road $200,000 Joseph City Bridge $2,500,000 Total Budget $3,600,000 Page 193 Page 193 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2007/2008 CAPITAL IMPROVEMENT – OPERATING CAPITAL APPROVED AND FUNDED PROJECTS All Other Projects Budget Plan 2008-09 Project Description Budget Amount Furniture/Fixtures No General Fund Planned $0 Equipment Public Works $ 1,294,800 Information Tech Equip Vehicles Total Holbrook to Winslow Wireless Porter Mountain to Pinedale Rd. Wireless No General Fund Planned $57,000 $0 $ 1,351,800 Page 194 Page 194 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN Public Works Details- 2008-2009 Public Works List 2008-2009 Budgeted Amount Software $119,740 Future Show Low Construction $103,109 Fuel System Upgrade $247,891 Complex Auto Shop Upgrade $14,000 Shop Machinery & Equiptment $55,200 Construction Equiptment $1,201,000 Total $1,740,940 Page 195 Page 195 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN 2008/2009 CAPITAL IMPROVEMENT OPERATING CAPITAL Capital Projects planned for Budget Year 2008/2009 are Limited to Special Revenue Funding and limited General Fund projects. General Fund Capital expenditures will be limited to information technology improvements and emergency repair/replacement. Page 196 Page 196 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget Non-Routine Capital Plan Benefits Non-Routine Capital Expenditures will affect the current and future operating budget by reducing costs with more efficient equipment, enhanced service capabilities and consolidating services that the County offers to its citizens. •Domestic Water Tank Replacement – Reduce future maintenance costs and eliminate the risk of eminent tank failure. Dual tanks eliminate the need for overtime and downtime for routine maintenance. •Electrical Switchgear/Generator Replacement – Replace obsolete equipment with more energy efficient equipment. Eliminate the potential of catastrophic power failure due to obsolete equipment for which repair parts are no longer available. Page 197 Page 197 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget Non-Routine Capital Plan Benefits •Equipment Replacement– Reduce future maintenance costs and eliminate the risk of costly repairs. Newer equipment carries warranty period and fuel economies are improved. •Wireless Networks– Expanding wireless network capabilities in Winslow and Taylor/Snowflake areas will reduce the monthly reoccurring costs to a service provider and provide broader coverage now and for future growth. Payback for these two projects are less than 2 years. Page 198 Page 198 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 CAPITAL FACILITIES APPROVED AND FUNDED PROJECTS Capital Facilities - Completed Projects Budget Plan 2007/2008 Project Description Amount Expended Navajo County Fairgrounds Multipurpose Building & Fairgrounds Upgrades $145,805 Show Low Road Yard Car Wash (Not Completed) $225,000 Holbrook Complex Main Fire Riser $2,620 Holbrook Jail Complex Replace (8) 10-ton A/C Units (Jail Enhancement Funds) $46,857 Holbrook Complex Replace A/C Units Probation Building $5,747 Holbrook Complex Refurbish Main Complex Roof $292,767 Holbrook Complex Handicap Door Accessibility $13,894 Holbrook Sheriff's Office Roof Overlay (Shared cost general fund/DOC) $92,329 Page 199 Page 199 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 CAPITAL FACILITIES APPROVED AND FUNDED PROJECTS Capital Facilities - Completed Projects Continued Budget Plan 2007/2008 Kayenta Justice Court 800' Fencing & Cattle Guard $5,491 Heber Tall Timbers Park Water tank and fencing $8,990 Holbrook Jail Complex Roof & razorwire Fencing (Jail Enhancement) $32,131 Show Low Property Purchase (Bonded Project) $2,426,521 Snowflake/Taylor New Sheriff's Substation on Pinedale Rd. $80,261 Holbrook Complex Carpet Replacement - Court Clerk $7,417 Holbrook Complex Replace Domestic Water Tank (Bonded Project)(Partial Payment) $398,302 Total Cost $3,784,132 Page 200 Page 200 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 CAPITAL FLOOD CONTROL - APPROVED AND FUNDED PROJECTS Flood Control - Completed Projects Budget Plan 2007/2008 Expended Amount Show Low Creek $500,000.00 Winslow Levee Rehab $40,680.54 Winslow Levee Decertification $24,579.00 Snowflake Flood Control $51,977.22 Blue Spruce Drainage Improvement Completed Total Budget $617,236.76 Page 201 Page 201 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 CAPITAL PUBLIC WORKS APPROVED AND FUNDED PROJECTS Public Works - Completed Projects Budget Plan 2007/2008 Project Description Expended Amount Porter Mountain Road Overlay Widen & 2.2 Miles Overylay $228,875.98 Joe City Residential 5 Miles Rubberized Chip Seal $199,306.59 Sun Valley 4.5 Miles Rubberized Chip Seal $144,410.67 Full House Subdivision Overlay $327,167.91 Bourdon Ranch/Silver Creek 3.0 miles Overlay Pending Cholla Lake Road 1.4 Miles Overlay $166,164.12 Page 202 Page 202 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 CAPITAL PUBLIC WORKS APPROVED AND FUNDED PROJECTS Public Works - Completed Projects Budget Plan 2007/2008 Project Description Slurry Seal Various Locations Expended Amount $246,027.56 Buckskin Canyon $339,689.28 Artist Draw $188,450.96 Lone Pine Dam Bridge $360,241.00 Cholla Lake Road Bridge Total Budget Widening $598,659.37 $2,798,993.44 Page 203 Page 203 Capital Improvement Plan Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY CAPITAL IMPROVEMENT PLAN COMPLETED 2007/2008 OPERATING CAPITAL - APPROVED AND FUNDED PROJECTS Operating Capital - Completed Projects General Fund Budget Plan 2007/2008 Project Description Funds Expended Vehicles Purchased $700,593 Assessor's, Treasurer's & Admin Workstations Remodel Workspace/New Workstations $153,649 Information Technology Equipment Purchases $342,120 Office Equipment Equipment Purchases $109,217 Unified Messenging New voicemail system $179,726 Total Budget $1,485,305 Page 204 Page 204 2008-2009 Budget Presentation Navajo County, Arizona 2008—2009 Adopted Budget 2008 - 2009 Budget presentation Page 205 Page 205 2008-2009 Budget Resolution Navajo County, Arizona 2008—2009 Adopted Budget Page 206 Page 206 2008-2009 Budget Presentation Fund Balance Analysis Navajo County, Arizona 2008—2009 Adopted Budget FUND BALANCE ANALYSIS Page 207 2008-2009 Budget Presentation Fund Balance Analysis Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Fund Balance Analysis Fiscal Year 2008 - 2009 Revenues 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget General Fund $31,009,691 $34,605,572 $33,745,913 Public Works 11,660,000 13,930,000 11,830,000 Navajo County Flood Control 1,511,277 2,118,282 1,800,000 Little Colorado Flood Control District 102,500 121,145 116,645 1,822,056 2,050,602 1,893,700 303,021 429,247 494,649 Other Special Revenues 15,886,048 20,434,945 23,318,682 Overall Total Revenues 62,294,593 73,689,793 73,199,589 Expenditures 2007 Adopted Budget 2008 Adopted Budget 2009 Adopted Budget General Fund $40,684,461 $45,917,582 $47,376,197 Public Works 21,093,904 28,229,659 26,296,932 Navajo County Flood Control District 5,475,763 6,136,962 7,161,155 Little Colorado Flood Control District 362,393 263,393 493,855 2,706,527 3,304,029 3,756,746 326,931 632,452 772,719 Other Special Revenue Funds 24,286,287 35,153,588 35,012,325 Overall Expenditure Total 94,936,266 119,637,665 120,869,929 Revenues Over/Under Expenditures -$32,641,673 -$45,947,872 -$47,670,340 Fund Balance, Beginning of Year $32,641,673 $45,947,872 $47,670,340 $0 $0 $0 Public Health District Library District Public Health District Library District Fund Balance, End of Year Fund balance is defined as the difference between the assets and liabilities of a fund. Fund Balance is terminology that is applicable to "fund level" reporting of individual governmental funds and is based on the modified accrual basis of accounting. It is used as a measure of the amount available to budget or spend in the future. * The analysis above shows the estimated budgeted fund balance at July 1, 2008, the budgeted revenues and expenditures for FY 2008 - 2009 and the projected ending fund balance at June 30, 2008. ** The expense budget is comprised of revenues plus fund balance. Page 208 2008-2009 Budget Presentation Summary of Revenues Navajo County, Arizona 2008—2009 Adopted Budget SUMMARY OF REVENUES Page 209 2008-2009 Budget Presentation Summary of Revenues Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Summary of Revenues Fiscal Year 2008 - 2009 General Fund Charges for Services 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount 2009 Adopted Budget $1,323,485 $1,481,239 $1,223,401 $997,766 Fines and Forfeits 951,378 1,149,363 95,194 1,024,194 Interest 249,341 351,874 0 300,263 Intergovernmental 22,114,324 23,027,256 20,930,490 23,014,994 Licenses and Permits 1,039,046 1,108,974 616,216 1,053,320 188,040 737,162 296,296 305,380 -7,031 1,216,646 1,002,234 1,219,389 Taxes 5,151,108 5,533,058 5,326,041 5,830,607 General Fund 31,009,691 34,605,572 29,489,871 33,745,913 Miscellaneous Other Financing Sources and Uses Public Works Charges for Services Interest Intergovernmental Miscellaneous Other Financing Sources and Uses Public Works 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount $0 $0 $83,076 $0 200,000 250,000 526,974 350,000 11,360,000 12,370,000 11,926,180 10,870,000 100,000 1,010,000 271,888 610,000 0 300,000 -1,074,073 0 11,660,000 13,930,000 11,734,046 11,830,000 Navajo County Flood Control 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount Taxes Interest Miscellaneous Other Financing Sources and Uses Navajo County Flood Control Little Colorado Flood Control District Taxes Interest Miscellaneous Little Colorado Flood Control District 2009 Adopted Budget 2009 Adopted Budget $1,436,277 $1,943,282 $1,902,320 $1,700,000 75,000 75,000 176,357 100,000 0 100,000 0 0 0 0 -94,820 0 1,511,277 2,118,282 1,983,857 1,800,000 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount 2009 Adopted Budget $95,000 $109,145 $108,650 $109,145 7,500 12,000 13,149 7,500 0 0 0 0 102,500 121,145 121,799 116,645 Page 210 2008-2009 Budget Presentation Summary of Revenues - Continued Navajo County, Arizona 2008—2009 Adopted Navajo County Summary of Revenues - Continued Fiscal Year 2008 - 2009 Public Health District Charges for Services 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount 2009 Adopted Budget $43,469 $45,000 $52,305 $45,000 0 0 46,051 0 Interest 15,506 40,000 57,408 40,000 Intergovernmental 57,011 57,011 48,451 57,011 Licenses and Permits 50,131 24,000 25,660 24,000 Miscellaneous 2,280 2,280 38 2,280 211,175 211,175 211,175 211,175 Taxes 1,442,484 1,671,136 1,645,294 1,514,234 Public Health District 1,822,056 2,050,602 2,086,382 1,893,700 Contributions Other Financing Sources and Uses Library District 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount 2009 Adopted Budget Interest $411 $2,700 $6,422 $2,700 Intergovernmental 632 888 1,102 888 Miscellaneous 0 0 6,361 0 Other Financing Sources and Uses 0 0 0 0 Taxes 301,978 425,659 416,273 491,061 Library District 303,021 429,247 430,159 494,649 Other Special Revenues Charges for Services Contributions 2007 Adopted Budget 2008 Adopted Budget 2008 Actual Amount 2009 Adopted Budget $720,289 $1,199,384 $1,005,664 $4,554,041 0 0 6,387 0 Fines and Forfeits 154,118 730,256 226,685 659,087 Interest 305,996 1,451,496 890,068 1,326,510 7,061,981 11,479,306 8,032,282 10,630,177 Intergovernmental Licenses and Permits 0 0 1,156 0 Miscellaneous 7,335,463 4,848,668 544,160 4,888,607 Other Financing Sources and Uses -1,029,210 -633,100 -1,453,020 -639,765 Special Assessments Levied 500,000 500,000 335,565 753,141 Taxes 837,411 858,935 1,158,813 1,146,884 Other Special Revenues 15,886,048 20,434,945 10,747,759 23,318,682 Overall Total Revenues $62,294,593 $73,689,793 $56,593,873 $73,199,589 Page 211 THIS PAGE INTENTIONALLY LEFT BLANK Page 212 2008-2009 Budget Presentation Summary of Expenditures Navajo County, Arizona 2008—2009 Adopted Budget SUMMARY OF Expenditures Page 213 2008-2009 Budget Presentation Summary of Expenditures Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Summary of Expenditures Fiscal Year 2008 - 2009 General Fund Personal Services 2007 Adopted Budget $20,541,690 2008 Adopted Budget $23,480,512 2008 Actual Amount 2009 Adopted Budget $21,288,456 $23,696,587 Supplies 1,780,360 1,993,705 2,122,156 1,987,024 Professional Services Capital Outlay 12,823,411 5,539,000 14,149,165 6,294,200 9,101,108 3,252,261 14,174,812 7,517,774 General Fund 40,684,461 45,917,582 35,763,981 47,376,197 2007 Adopted Budget $4,301,249 2008 Adopted Budget $5,060,798 Supplies 1,264,428 3,399,691 1,190,550 1,110,737 Professional Services Capital Outlay 3,563,270 11,964,957 6,637,307 13,131,863 1,770,682 5,251,712 3,416,573 16,699,779 Public Works 21,093,904 28,229,659 12,517,888 26,296,932 Public Works Personal Services Navajo County Flood Control District 2007 Adopted Budget Personal Services $136,188 Supplies 2008 Adopted Budget $242,742 2008 Actual Amount 2009 Adopted Budget $4,304,944 $5,069,843 2008 Actual Amount 2009 Adopted Budget $196,040 $231,174 12,700 16,000 10,095 13,193 Capital Outlay 1,223,875 4,103,000 1,201,120 4,677,100 336,968 622,962 1,070,788 5,846,000 Navajo County Flood Control District 5,475,763 6,136,962 1,166,066 7,161,155 Professional Services Little Colorado Flood Control District 2007 Adopted Budget Professional Services $183,393 179,000 Capital Outlay Little Colorado Flood Control District 362,393 2008 Adopted Budget $163,393 100,000 263,393 2008 Actual Amount 2009 Adopted Budget $87,500 $293,855 0 200,000 87,500 493,855 Page 214 2008-2009 Budget Presentation Summary of Expenditures Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Summary of Expenditures - Continued Fiscal Year 2008 - 2009 2007 Adopted Budget 2008 Adopted Budget Supplies $99,000 $102,700 $91,876 Professional Services 592,040 473,800 161,077 918,720 Capital Outlay 682,000 1,244,510 90,842 1,219,510 Personal Services 1,333,487 1,483,019 1,191,274 1,494,816 Public Health District 2,706,527 3,304,029 1,535,068 3,756,746 Library District 2007 Adopted Budget 2008 Adopted Budget Personal Services $143,086 $226,693 $155,066 $247,568 3,650 5,700 12,296 10,900 Professional Services 109,270 290,059 126,974 392,251 Capital Outlay 70,925 110,000 67,331 122,000 Library District 326,931 632,452 361,667 772,719 2007 Adopted Budget 2008 Adopted Budget $8,320,199 $10,719,369 $7,237,255 $10,549,493 899,387 949,664 417,499 544,021 Professional Services 9,081,214 17,383,735 3,936,027 17,459,284 Capital Outlay 5,985,321 6,094,558 894,765 6,453,037 166 6,262 0 6,490 Other Special Revenue Funds 24,286,287 35,153,588 12,485,546 35,012,325 Overall Expenditure Total $94,936,266 $119,637,665 $63,917,716 $120,869,929 Public Health District Supplies Other Special Revenue Funds Personal Services Supplies Other Financing Sources and Uses 2008 Actual Amount 2009 Adopted Budget $123,700 2008 Actual Amount 2009 Adopted Budget 2008 Actual Amount 2009 Adopted Budget Page 215 THIS PAGE INTENTIONALLY LEFT BLANK 2008-2009 Budget Presentation Bonds Navajo County, Arizona 2008—2009 Adopted Budget bonds Page 217 Budget Bonds Navajo County, Arizona 2008—2009 Adopted Budget $7,320,000 Navajo County Municipal Property Corporation Jail Facility Bonds, Series 2000 Date: Interest: July 1, 2000 Semiannual each January and July, Commencing on July 1, 2000 Interest accrues at rates ranging from 5.0% to 6.25%. Rating: Standard & Poor‟s: A Duff & Phelps: A The bonds were issued to construct a phased jail facility program to provide the County with a standalone facility that will accommodate the projected inmate populations and comply with all American Correctional Association standards. Purpose: Security: The County has covenanted in the 2000 Lease to the extent permitted by State Law and other terms and conditions of the 2000 Lease, that it will use its best efforts to included in its annual budget the Lease Payments due under the 2000 Lease and to make the necessary annual appropriations. The 2000 Lease do not constitute an obligation of the County to levy or pledge any form of taxation. Debt Service: Fiscal Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Principle 205,000 215,000 230,000 240,000 250,000 265,000 280,000 295,000 310,000 330,000 355,000 375,000 400,000 425,000 445,000 475,000 505,000 535,000 570,000 615,000 Interest 107,672.19 430,688.76 420,438.76 409,420.00 397,345.00 384,745.00 371,245.00 356,670.00 341,270.00 324,750.00 307,312.50 288,750.00 267,450.00 244,950.00 220,950.00 195,450.00 168,750.00 139,062.50 107,500.00 74,062.50 38,437.50 Total 107,672.19 635,688.76 635,438.76 639,420.00 637,345.00 634,745.00 636,245.00 636,670.00 636,270.00 634,750.00 637,312.50 643,750.00 642,450.00 644,950.00 645,950.00 640,450.00 643,750.00 644,062.50 642,500.00 644,062.50 653,437.50 Page 218 Page 218 Budget Bonds Navajo County, Arizona 2008—2009 Adopted Budget $6,600,000 Navajo County Pledged Revenue Obligations Series 2008 Date: Interest: July 1, 2008 Semiannual each January and July, Commencing on January 1, 2009 Interest accrues at rates ranging from 3.5% to 4.1%. Rating: Purpose: Standard & Poor‟s: AAA The bonds were issued to finance four projects. The construction of a new County administrative building in Heber-Overgaard, facility renovations and improvements of the water tanks and other facilities at the County Complex in Holbrook, renovations and improvements to the electrical system at the County Complex, and the acquisition of sites, improvement and buildings located in Show Low which will serve as a new regional County Service Center. Security: The obligations are special limited revenue obligations of the County. Payments of debt service are payable solely from and secured by a first lien pledge of revenues from all unrestricted transaction privilege taxes that the County now or hereafter levies. Debt Service: Fiscal Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Principle 335,000 350,000 370,000 380,000 385,000 405,000 420,000 435,000 450,000 465,000 485,000 495,000 520,000 540,000 565,000 Interest 254,650 234,710 222,460 209,510 196,210 182,735 168,560 154,280 139,055 122,743 105,305 85,905 66,105 45,305 23,165 Total 589,650 584,710 592,460 589,510 581,210 587,735 588,560 589,280 589,055 587,743 590,305 580,905 586,105 585,305 588,165 Page 219 Page 219 THIS PAGE INTENTIONALLY LEFT BLANK Page 220 2008-2009 Budget Presentation Tax Rates & Tax Levies Navajo County, Arizona 2008—2009 Adopted Budget TAX RATES TAX LEVIES Page 221 2008-2009 Budget Presentation Tax Rates & Tax Levies Navajo County, Arizona 2008—2009 Adopted Budget NAVAJO COUNTY SUMMARY OF TAX LEVIES & RATES Fiscal Year 2008-2009 DISTRICT AUTHORITY CODE DISTRICT AND PURPOSE 02000 Navajo County - (Primary) 14900 Navajo County Library District 29999 PROPERTY ASSESSED PRIMARY SECONDARY TAX LEVY VALUATION TAX RATE TAX RATE 5,246,080 908,357,696 499,380 998,760,072 0.5775 0.0500 1,960,566 998,760,072 0.1963 15726 Public Health Service District Silver Creek Flood Control Protection District 44,045 43,978,124 0.1002 15727 Little Colorado Flood Control District 118,933 59,466,495 0.2000 15728 Navajo County Flood Control District 2,366,891 788,963,786 0.3000 11900 County Wide Fire District Assistance Tax 998,760 998,760,072 0.1000 11201 Joseph City Fire District 101,124 5,341,944 1.8930 11202 Lakeside Fire District 2,221,847 110,615,610 2.0086 11203 Pinetop Fire District 3,613,282 172,004,868 2.1007 11204 Show Low Fire District 3,817,740 188,776,125 2.0224 11205 Heber/Overgaard Fire District 1,776,224 98,373,346 1.8056 11206 White Mountain Lake Fire District 473,731 18,025,611 2.6281 11207 Clay Springs Fire District 220,375 14,028,531 1.5709 11208 Woodruff Fire District 11209 Linden Fire District 11210 Sun Valley Fire District 11211 McLaws Road Fire District 20001 20010 28309 8,073 544,270 1.4833 957,633 34,807,608 2.7512 52,330 2,069,414 2.5288 4,649 1,048,783 0.4433 Timberland Acres Road Dist. #1 70,000 4,900,677 1.4284 Silver Creek County Road Dist. 8,650 874,362 0.9893 White Mountain Lake Road Dist. #2 66,000 4,514,632 1.4619 20038 Victory Heights road maintenance District 16,000 1,166,090 1.3721 21251 Pinetop/Lakeside Sanitary Dist. 500,000 201,474,968 0.2482 21255 Heber/Overgaard Sanitary Dist. 270,374 95,675,372 0.2826 28329 Clay Springs Water Improvement District 9,059 1,977,092 0.4582 04151 City of Holbrook - Primary 58,073 20,412,627 04151 City of Holbrook - Secondary 0 0 0.0000 13002 Show Low Street Lighting District 140,000 178,260,586 0.0785 04155 City of Winslow - Primary 288,586 33,229,661 32001 Show Low Bluff Facility District 99,819 2,811,809 08150 Northland Pioneer College - Primary 10,644,746 908,357,696 08150 Northland Pioneer College - Secondary 1,661,175 998,760,072 0.2845 0.8685 3.5500 1.1719 0.1663 Page 222 2008-2009 Budget Presentation School Tax Rates & Tax Levies Navajo County, Arizona 2008—2009 Adopted Budget Page 223 THIS PAGE INTENTIONALLY LEFT BLANK 2008-2009 Budget Presentation Navajo County Personnel Navajo County, Arizona 2008—2009 Adopted Budget Navajo County personnel Page 225 2008-2009 Budget Presentation Navajo County Personnel Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel Adult Probation General Fund Other Administration General Fund Assessor General Fund FY 2004/2005 11 28.5 2004/2005 24 2004/2005 20 2005/2006 9 25.5 2005/2006 23 2005/2006 20 2006/2007 9 27 2006/2007 24 2006/2007 20 2007/2008 10 34 2007/2008 24 2007/2008 23 2008/2009 10 35.5 2008/2009 24 2008/2009 23 Buildings & Grounds General Fund FY 2004/2005 19 2005/2006 18 2006/2007 18 2007/2008 21 2008/2009 22 Board of Supervisors General Fund Clerk of the Court General Fund Other County Attorney General Fund Other FY 2004/2005 9 2004/2005 16 1 2004/2005 20.5 26 2005/2006 7 2005/2006 17 1 2005/2006 22 25.5 2006/2007 7 2006/2007 21 0.5 2006/2007 23.5 25.5 2007/2008 7 2007/2008 21.5 2.5 2007/2008 25 29 2008/2009 7 2008/2009 21.5 2.5 2008/2009 25 29 2004/2005 15 2004/2005 3 2004/2005 17.5 28.25 2005/2006 16 2005/2006 4 2005/2006 22.5 24.75 2006/2007 16 2006/2007 4 2006/2007 24.58 22.67 2007/2008 16.5 2007/2008 4 2007/2008 26 25.5 2008/2009 14.5 2008/2009 4 2008/2009 27 24 FY 2004/2005 1 2005/2006 1 2006/2007 1 2007/2008 1 2008/2009 1 Holbrook Justice Court FY General Fund Other 2004/2005 4 0 2005/2006 4 0 2006/2007 5 0 2007/2008 5 1 2008/2009 5 1 Planning & Zoning General Fund Elections General Fund Health Public Health Other Holbrook Constable General Fund FY FY FY FY FY FY FY Page 226 2008-2009 Budget Presentation Navajo County Personnel - Continued Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel - Continued Information Technology FY General Fund Other Jail Operations FY General Fund Other Juvenile Detention ** FY General Fund Juvenile Probation ** FY General Fund Other Kayenta Constable FY General Fund Kayenta Justice Court FY General Fund Legal Defender FY General Fund Library District FY Library District Pinetop Constable FY General Fund Pinetop Justice Court FY General Fund Other Public Defender FY General Fund Public Fiduciary FY General Fund Public Works FY Public Works Flood Control District FY Flood Control District 2004/2005 7 0 2004/2005 41 32 2004/2005 0 2004/2005 25 25 2004/2005 1 2004/2005 2 2004/2005 5 2004/2005 2 2004/2005 1 2004/2005 5 0 2004/2005 12 2004/2005 7 2004/2005 84 2004/2005 2 2005/2006 7.5 0 2005/2006 38 37 2005/2006 0 2005/2006 26.5 21.5 2005/2006 1 2005/2006 2 2005/2006 5 2005/2006 2.5 2005/2006 1 2005/2006 5 0 2005/2006 12 2005/2006 9 2005/2006 82 2005/2006 2 2006/2007 7.5 0 2006/2007 38 42.5 2006/2007 18 2006/2007 7.34 21.16 2006/2007 1 2006/2007 2 2006/2007 5 2006/2007 2.5 2006/2007 1 2006/2007 4.75 0 2006/2007 13 2006/2007 8 2006/2007 84 2006/2007 2 2007/2008 7.5 0 2007/2008 40 47 2007/2008 18 2007/2008 7.34 22.16 2007/2008 1 2007/2008 2 2007/2008 5 2007/2008 4 2007/2008 1 2007/2008 4.75 1 2007/2008 13 2007/2008 7 2007/2008 90 2007/2008 3 2008/2009 7.5 2 2008/2009 40 47 2008/2009 18 2008/2009 7.34 22.16 2008/2009 1 2008/2009 2 2008/2009 5 2008/2009 4 2008/2009 1 2008/2009 4.75 1 2008/2009 13 2008/2009 6 2008/2009 89 2008/2009 4 Page 227 2008-2009 Budget Presentation Navajo County Personnel - Continued Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel - Continued Recorder General Fund Other Superintendent of Schools General Fund Sheriff General Fund Other Show Low Constable General Fund Show Low Justice Court General Fund Other Snowflake Constable General Fund Snowflake Justice Court General Fund Other Superior Court General Fund Other Treasurer General Fund Voter Registration General Fund FY FY FY FY FY FY FY FY FY FY Workforce Investment Act FY Workforce Investment Act Winslow Constable FY General Fund Winslow Justice Court FY General Fund Other 2004/2005 3 1 2004/2005 6 2004/2005 54.5 10 2004/2005 1 2004/2005 4 0 2004/2005 1 2004/2005 5 0 2004/2005 18 4.5 2004/2005 6 2004/2005 2 2005/2006 4 2 2005/2006 5 2005/2006 59 9 2005/2006 1 2005/2006 4 0 2005/2006 1 2005/2006 5 0 2005/2006 20 8 2005/2006 6 2005/2006 2 2006/2007 4 2 2006/2007 5 2006/2007 66.5 9.5 2006/2007 1 2006/2007 4 0 2006/2007 1 2006/2007 5 0 2006/2007 25.5 10.5 2006/2007 6 2006/2007 2 2007/2008 4 2 2007/2008 5 2007/2008 72.5 9.5 2007/2008 1 2007/2008 4 1 2007/2008 1 2007/2008 5 1 2007/2008 25.5 9.75 2007/2008 6 2007/2008 2 2008/2009 4 2 2008/2009 5 2008/2009 71.5 9.5 2008/2009 1 2008/2009 4 1 2008/2009 1 2008/2009 5 1 2008/2009 25.5 8 2008/2009 6 2008/2009 2 2004/2005 0 2004/2005 1 2004/2005 4 0 2005/2006 0 2005/2006 1 2005/2006 4 0 2006/2007 7 2006/2007 1 2006/2007 5 0 2007/2008 8 2007/2008 1 2007/2008 5 1 2008/2009 8 2008/2009 1 2008/2009 5 1 Page 228 2008-2009 Budget Presentation Navajo County Personnel - Continued Navajo County, Arizona 2008—2009 Adopted Budget Navajo County Personnel - Continued Total FTE's FY 2004/2005 General Fund Total Other Fund Total Total FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 354 360 380.09 396.59 393.59 261.75 615.75 263.25 623.25 281.41 661.5 317.41 714 318.66 712.25 ** Note: During Fiscal Year 2006/2007, Juvenile Probation split into two departments. Juvenile Probation and Juvenile Detention. Note difference in position totals.** Navajo County Personnel 500 400 300 200 100 0 General Fund Total FTE Other Fund Total FTE Page 229 THIS PAGE INTENTIONALLY LEFT BLANK 2008-2009 Budget Presentation Schedules A - F Navajo County, Arizona 2008—2009 Adopted Budget Schedules a - f Page 231 NAVAJO COUNTY Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2009 FUND 1. General Fund ADOPTED BUDGETED EXPENDITURES/ EXPENSES* 2008 ACTUAL EXPENDITURES/ EXPENSES** 2008 $ $ 45,913,040 35,763,978 ESTIMATED REVENUES OTHER THAN FUND BALANCE/ PROPERTY TAX PROPERTY NET ASSETS*** REVENUES TAXES 2009 2009 July 1,2008** Primary: $ 13,107,248 $ 5,246,674 $ 29,779,850 Secondary: OTHER FINANCING 2009 SOURCES $ $ TOTAL FINANCIAL RESOURCES AVAILABLE 2009 INTERFUND TRANSFERS 2009 IN $ 678,000 $ 1,435,575 $ 47,376,197 BUDGETED EXPENDITURES/ EXPENSES 2009 $ 47,376,197 2. General Fund - Override Election 3. Total General Fund 45,913,040 35,763,978 13,107,248 5,246,674 29,779,850 678,000 1,435,575 47,376,197 47,376,197 4. Special Revenue Funds 72,108,841 27,029,230 29,117,587 5,988,575 36,617,425 211,175 678,000 71,256,762 71,256,762 5. Debt Service Funds Available 6. Less: Designation for Future Debt Retirement 1,615,784 1,124,509 223,489 789,081 1,224,400 2,236,970 2,236,970 7. Total Debt Service Funds 1,615,784 1,124,509 223,489 789,081 1,224,400 2,236,970 2,236,970 8. Capital Projects Funds 9. Permanent Funds 10. Enterprise Funds Available 11. Less: Designation for Future Debt Retirement 12. Total Enterprise Funds 13. TOTAL ALL FUNDS $ 119,637,665 $ 63,917,717 $ 42,448,324 $ 12,024,330 $ 66,397,275 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC expenditure limitation $ $ $ 2008 119,637,665 $ $ 119,637,665 77,702,130 41,935,535 41,935,535 $ 2,113,575 $ 2009 120,869,929 $ $ 120,869,929 77,533,423 43,336,506 43,336,506 $ 2,113,575 * Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts invested in capital assets, net of related debt, and reserved/restricted amounts established as offsets to assets presented for informational purposes (i.e., prepaids, inventory, etc.). 4/08 SCHEDULE A $ 120,869,929 $ 120,869,929 NAVAJO COUNTY Summary of Tax Levy and Tax Rate Information Fiscal Year 2009 2008 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ 2009 4,907,191 $ 5,246,674 $ 4,907,191 $ 5,246,674 $ 851,317 131,750 108,994 1,943,281 425,659 1,671,136 $ 998,760 44,045 118,933 2,366,891 499,380 1,960,566 $ 5,132,137 $ 5,988,575 $ 10,039,328 $ 11,235,249 $ 4,552,017 170,513 4,722,530 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes Fire District Assistance Tax Fund Silver Creek Flood Protection District Little Colorado River Flood Control Dist. Navajo County Flood Control District Navajo County Library District Public Health Services District Total secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy (2) Prior years’ levies (3) Total secondary property taxes $ C. Total property taxes collected $ 4,937,847 205,916 5,143,763 $ 9,866,293 5. Property tax rates A. County tax rate (1) Primary property tax rate (2) Secondary property tax rate Fire District Assistance Tax Fund Silver Creek Flood Protection District Little Colorado River Flood Control Dist. Navajo County Flood Control District Navajo County Library District Public Health Services District (3) Total county tax rate B. Special assessment district tax rates Secondary property tax rates 4/08 SCHEDULE B 0.6041 0.5776 0.1000 0.3581 0.2000 0.3000 0.0500 0.1963 0.1000 0.1002 0.2000 0.3000 0.0500 0.1963 1.8085 1.5241 Beaver Dam CRID - DS Chaparral Drive Imp. Dist. - DS Clay Springs DWID - Operating Drifting Snowloop CRID - DS Hiawatha Trail CRID - DS Misty Mountain - DS Pine Meadow County Club CRID - DS Porter Mountain DWID - DS Silver Creek CRID - Operating Sutter Drive CRID - DS White Mountain Lake Co. Rec. ID - Op White Mountain Summer Home DWID - DS Wild Cat Way CRID - DS Madison Lane Circle CRID - DS Timberlake Acres Special RID - DS White Mountain Lake #2 Special RID - DS Victory Heights Road Maintenance Dist. Overgaard Townsite WW Imp. Dist. Scott's Pine Tract A CRID Shumway Road CRID Bucking Horse Improvement District 1,023 6,293 13,000 19,428 5,211 7,021 7,034 9,311 8,970 31,696 138,069 115,990 10,506 4,757 70,000 50,000 16,000 3,051 29,598 147,100 - 999 9,059 18,509 9,040 8,650 30,519 144,972 114,706 9,936 4,622 70,000 66,000 16,000 20,813 137,350 127,906 Total Special Assessment Districts 694,058 789,081 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 4/08 SCHEDULE B NAVAJO COUNTY Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2009 ESTIMATED REVENUES 2008 SOURCE OF REVENUES GENERAL FUND Taxes Personal Property Taxes Interest on Delinquent Taxes Penalties on Delinquent Taxes Franchise Taxes $ 103,578 472,042 50,247 165,086 ACTUAL REVENUES* 2008 $ 103,330 433,596 43,782 54,862 ESTIMATED REVENUES 2009 $ 106,555 433,596 43,782 110,000 Licenses and permits Planning & Zoning Auto Lieu Salt River Project PILT Other Licenses & Permits 924,426 2,179,767 13,833 749,814 19,462 541,582 2,313,142 13,320 831,043 19,772 923,548 2,313,142 13,833 831,043 19,772 Intergovernmental State Shared Sales Tax County Sales Tax Other Intergovernmental 11,505,000 7,215,248 1,361,838 10,193,995 6,408,090 1,170,900 11,200,000 7,215,248 3,941,728 618,467 315,952 383,697 163,123 534,017 272,885 334,808 81,691 534,017 1,149,363 95,194 1,024,194 Charges for services Court Fees Planning & Zoning Assessor/Recorder/Treasurer Fees Other Charges for Services Fines and forfeits Court Fines & Forfeits Investments Interest 334,808 128,941 351,611 300,263 Rents, royalties, and commissions Contributions Miscellaneous Miscellaneous 737,162 Total General Fund $ 28,479,716 296,296 $ 23,742,305 305,380 $ 29,779,850 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/08 SCHEDULE C NAVAJO COUNTY Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2009 ESTIMATED REVENUES 2008 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Road Fund Highway User Revenue Funds Auto Lieu Tax Other Road Fund Revenues $ 9,325,000 3,000,000 1,305,000 $ ACTUAL REVENUES* 2008 $ 9,004,045 2,905,606 898,467 $ ESTIMATED REVENUES 2009 $ 7,925,000 2,900,000 1,005,000 $ Total Road Fund $ 13,630,000 $ 12,808,118 $ 11,830,000 $ 1,839,427 $ 1,875,206 $ 1,893,700 Total Health Services Fund $ 1,839,427 $ 1,875,206 $ 1,893,700 2,436,271 11,599,804 1,247,646 1,797,941 126,235 $ 3,639,768 5,453,555 1,323,058 1,482,450 430,159 $ 9,384,122 8,661,410 1,044,755 3,308,789 494,649 Health Services Fund Public Health Services District List Fund: General Government Public Safety Highways & Streets Welfare Library District $ $ $ $ $ $ $ Total Other Special Revenue Funds $ 17,207,897 $ 12,328,990 $ 22,893,725 Total Special Revenue Funds $ 32,677,324 $ 27,012,314 $ 36,617,425 DEBT SERVICE FUNDS $ $ $ Total Debt Service Funds $ $ $ $ $ $ Total Capital Projects Funds $ $ $ $ $ $ Total Permanent Funds $ $ $ $ $ $ Total Enterprise Funds $ $ $ CAPITAL PROJECTS FUNDS PERMANENT FUNDS ENTERPRISE FUNDS TOTAL ALL FUNDS $ 61,157,040 $ 50,754,619 $ 66,397,275 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/08 SCHEDULE C NAVAJO COUNTY Summary by Fund Type of Other Financing Sources/ and Interfund Transfers Fiscal Year 2009 OTHER FINANCING 2009 SOURCES FUND GENERAL FUND Jail COP Public Services Heath District Public Works Series 2008 Bonds $ $ $ 589,650 $ $ $ 678,000 $ $ $ 211,175 $ 1,435,575 678,000 Total Special Revenue Funds $ $ $ 211,175 $ $ $ $ 634,750 589,650 $ Total Debt Service Funds $ $ $ 1,224,400 $ $ $ $ $ Total Capital Projects Funds $ $ $ $ $ $ $ $ Total Permanent Funds $ $ $ $ $ $ $ $ Total Enterprise Funds $ $ $ $ TOTAL ALL FUNDS $ $ $ DEBT SERVICE FUNDS Jail COP Series 2008 Bond 634,750 211,175 678,000 Total General Fund $ SPECIAL REVENUE FUNDS Public Services Health District Public Works $ INTERFUND TRANSFERS 2009 IN 678,000 CAPITAL PROJECTS FUNDS PERMANENT FUNDS ENTERPRISE FUNDS 4/08 SCHEDULE D 2,113,575 $ 2,113,575 NAVAJO COUNTY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2009 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008 FUND/DEPARTMENT GENERAL FUND Adult Probation Administration Assessor Buildings and Grounds Board of Supervisors Capital Outlay Clerk of the Court Contingency County Attorney Construction Projects Elections Holbrook Constable Holbrook Justice Court Indigent Health Jail Operations Juvenile Detention Juvenile Probation Kayenta Constable Kayenta Justice Court Legal Defender Information Technology Miscellaneous Planning and Zoning Pinetop Constable Pinetop Justice Court Public Defender Public Fiduciary Recorder School Superintendent Sheriff Show Low Constable Show Low Justice Court Snowflake Constable Snowflake Justice Court Superior Court Treasurer Voter Registration Winslow Constable Winslow Justice Court $ Total General Fund $ SPECIAL REVENUE FUNDS Administration Adult Probation Assessor Capital Outlay Clerk of the Court County Attorney Elections Fire Recovery Projects Flood Control District Little Colorado Flood Control District Health District Holbrook Justice Court Information Technology Jail Operations 4/08 $ $ $ $ $ $ EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2008 ACTUAL EXPENDITURES/ EXPENSES* 2008 646,784 1,835,607 1,314,920 2,026,909 564,671 3,320,000 1,307,181 4,500,000 2,098,368 3,150,000 575,430 28,880 307,698 3,417,300 3,139,335 1,082,167 497,763 28,880 117,200 399,552 774,594 1,741,795 1,088,874 48,703 328,840 1,090,357 496,388 286,497 311,596 4,999,399 48,103 275,907 28,880 346,949 2,658,628 483,516 197,830 28,980 318,559 $ $ 45,913,040 $ $ 187,623 2,624,743 275,737 3,301,089 536,241 4,955,074 96,899 6,262 6,136,962 263,393 5,059,043 94,610 130,540 4,785,459 $ $ 562,480 1,631,977 1,137,740 1,886,152 697,006 2,013,145 1,168,544 BUDGETED EXPENDITURES/ EXPENSES 2009 $ 614,137 1,835,607 1,279,006 2,016,208 564,671 2,400,000 1,294,952 4,500,000 2,098,368 5,366,074 632,163 28,880 332,581 3,285,500 3,139,335 1,107,132 497,165 28,880 113,441 399,552 774,594 2,087,795 1,009,532 48,703 342,640 1,090,357 447,795 286,497 321,171 4,999,399 48,103 284,433 28,880 374,916 2,669,939 483,516 197,830 28,980 317,465 $ 47,376,197 $ 187,623 2,455,639 156,913 1,536,374 251,184 4,913,065 128,648 6,490 7,161,155 493,855 5,987,742 103,433 308,480 4,805,969 2,074,866 1,281,451 411,291 26,511 299,331 2,985,837 3,294,439 1,042,418 414,108 24,877 111,694 385,559 685,021 1,639,120 847,422 47,263 313,547 983,572 382,429 204,974 293,991 4,646,669 49,273 268,112 34,126 342,293 2,711,306 398,069 122,503 30,209 314,653 $ $ $ $ $ $ $ $ $ $ SCHEDULE E 35,763,978 1,593,710 191,927 43,071 23,414 1,393,786 693 1,140,462 87,500 2,745,493 28,315 168,361 1,704,099 $ $ $ $ $ Juvenile Detention Juvenile Probation Kayenta Justice Court Legal Defender Library District Miscellaneous Personnel Commission Pinetop Justice Court Public Defender Public Works Recorder Sheriff Show Low Justice Court Snowflake Justice Court Superior Court Treasurer Voter Registration Winslow Justice Court Workforce Investment Act $ $ $ $ $ $ 5,269 2,522,602 14,992 103,744 759,210 3,334,863 26,172 59,731 439,188 30,285,379 310,945 1,985,505 48,164 53,126 2,238,667 65,914 $ $ $ $ $ $ $ $ $ $ $ $ $ 71,833 1,329,862 $ $ Total Special Revenue Funds $ 72,108,841 $ $ 716,148 $ 2,056 1,132,655 36,822 384,660 1,090,267 9,445 29,271 75,903 13,083,068 198,533 399,804 28,004 29,348 748,284 45,730 34,979 25,745 553,825 $ $ $ $ $ $ 8,589 1,587,945 16,572 97,323 931,758 5,677,339 19,413 66,500 476,544 29,019,083 263,143 893,002 60,076 78,240 1,801,334 50,135 $ 70,924 1,642,272 27,029,230 $ 71,256,762 $ 295,000 $ $ $ 355,029 474,480 1,124,509 $ 634,750 589,650 1,012,570 0 2,236,970 $ $ $ $ Total Capital Projects Funds $ $ $ $ $ $ $ $ Total Permanent Funds $ $ $ $ $ $ $ $ Total Enterprise Funds $ $ $ $ $ $ DEBT SERVICE FUNDS Jail - COPs $ 2008 Bond Series Special Assessment District - Principle Special Assessment District - Interest Total Debt Service Funds $ 589,353 310,283 1,615,784 CAPITAL PROJECTS FUNDS PERMANENT FUNDS ENTERPRISE FUNDS TOTAL ALL FUNDS $ 119,637,665 63,917,717 $ 120,869,929 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/08 SCHEDULE E NAVAJO COUNTY Summary by Department of Expenditures/Expenses Fiscal Year 2009 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008 DEPARTMENT/FUND Board of Supervisors General Fund 697,006 564,671 Department Total $ 564,671 $ $ 697,006 $ 1,835,607 187,623 $ $ 1,631,977 Department Total $ 2,023,230 $ $ 1,631,977 $ 2,026,909 Department Total $ 2,026,909 $ 575,430 79,786 17,113 Department Total $ 672,329 $ 1,088,874 Department Total $ 1,088,874 Elections General Fund HAVA Voting Equipment Planning & Zoning General Fund Recorder General Fund General Fund - Voter Registration Document Storage & Retrieval HAVA $ 286,497 197,830 253,743 57,202 Department Total $ 795,272 Assessor General Fund Property Information Storage & Retrevial $ 1,314,920 275,737 Department Total $ 1,590,657 $ 774,594 130,540 Department Total $ 905,134 Information Technology General Fund DS3 Consolidator Treasurer General Fund Taxpayer Information Fund 4/08 BUDGETED EXPENDITURES/ EXPENSES 2009 564,671 Buildings & Grounds General Fund Library District Library Gates Foundation State Grants ACTUAL EXPENDITURES/ EXPENSES * 2008 $ Administration General Fund Grants Administration Personnel Commission Personnel Commission EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2008 $ 1,835,607 187,623 $ 1,886,152 $ $ 1,886,152 $ 411,984 $ $ 847,422 $ $ 560,989 $ $ 1,329,667 $ $ 853,382 747,470 1,279,006 156,913 $ 685,021 168,361 $ 1,009,532 286,497 197,830 203,143 60,000 1,137,740 191,927 $ 760,811 1,009,532 204,974 122,503 174,095 59,417 $ 2,016,208 632,163 82,972 45,676 847,422 $ 2,023,230 2,016,208 411,291 693 $ 564,671 1,435,919 774,594 308,480 $ 398,069 45,730 1,083,074 $ 483,516 65,914 Department Total $ 549,430 $ $ 443,799 $ 533,651 $ 26,172 $ $ 9,445 $ 19,413 Department Total $ 26,172 $ $ 9,445 $ 19,413 $ 632,452 83,000 $ $ 361,667 $ 772,719 86,033 34,880 SCHEDULE F 483,516 50,135 Portable Computer Lab State Grants in Aid Grants in Aid Automation Network White Mountain Apache State Grants LSTA - Tutorials LSTA - Crime Awareness State Grants in Aid Playaways and Tumble Books Department Total $ Contingency General Fund 1,482 7,947 125 3,580 759,210 4,500,000 Department Total $ 4,500,000 Public Fiduciary General Fund 5,076,658 496,388 $ 1,082,167 5,269 Department Total $ 1,087,436 $ 399,552 50,247 20,136 33,361 Department Total $ 503,296 $ Department Total $ $ 384,660 $ 931,758 4,500,000 $ $ $ 1,639,120 851,040 4,125 5,001 229,953 $ 4,500,000 2,087,795 998,760 520,250 298,981 61,342 148,889 33,379 24,968 590,770 $ $ $ $ 382,429 $ $ 1,044,474 $ $ 422,381 $ $ SCHEDULE F 3,468,649 496,875 2,098,368 300,723 551,312 87,935 737,705 72,619 48,064 3,784 64,691 32,317 616,747 132,146 73,640 144,597 137,820 38,308 17,980 48,022 $ 1,115,721 399,552 53,077 23,278 20,968 2,074,866 35,667 $ 447,795 1,107,132 8,589 385,559 15,272 2,625 18,925 $ 3,000,000 7,765,134 447,795 1,042,418 2,056 2,098,368 252,353 527,341 121,724 668,894 75,061 48,092 159,423 36,591 703,648 370,032 193,151 211,419 1,049,917 105,836 44,827 61,959 324,806 7,053,442 2,729,387 382,429 Superior Court Administration 4/08 $ 148 Department Total $ County Attorney General Fund 5% Fill the Gap Southwest Border Patrol Justice of the Peace Ordinance SSRE AVRIA Child Abuse Bad Check Program Victim Assistance Child Support IV-D CJEF Crime Victim Compensation Drug Enforcement Anti-Racketeering LLEBG Victim's of Crime Fill the Gap Federal Apprehension 27,750 525,332 436,607 169,259 144,865 36,380 24,536 1,170,839 30 496,388 Legal Defender General Fund 5% Fill the Gap Legal Defender Training Fill the Gap - Indigent Defense 600 1,741,795 827,015 $ Juvenile Detention General Fund Phone Service 3,763 4,393 585 6,186 23,853 $ Miscellaneous General Fund $ Fire District Assistance Fund Forest Management CDBG Co-Operative Extension Projects Fuel Reduction Special District Revolving Fund Suspension Account Justice of the Peace Bond Account Self Insurance Reserve Juvenile Detention Building Navajo County Health Benefit Trust Navajo County Grant Reserve Department Total $ 1,482 8,169 125 14,837 128,732 43,310 647,545 360,577 122,291 191,283 1,090,219 185,655 52,491 46,826 293,842 $ 7,011,433 General Fund 5% Fill the Gap 5% Indigent Defense - Fill the Gap 5% Fill the Gap Child Support IV-D Drug Court Fill the Gap - State Fill the Gap - Court Interpreter Arizona Anti-Meth Aztec Trainer Conciliation Court Fees Fill the Gap Court Administration Fee CASA Child Support Visit Fund Fare Drug Enforcement Noticing & Court Clerk Domestic Relations IV-D Case Processing DUI Case Processing Fill the Gap Case Processing Access & Visitation ARMPY Project Court Improvement Law Library $ 24,202 161,018 247,591 176 192,080 82,861 97,192 180 2,591 33,445 60,764 10,849 89,055 54,360 2,070 5,944 12,705 19,737 18,712 $ 1,090,357 144,408 983,572 47,348 134,492 97,755 37,410 25,123 14,646 13,910 $ Department Total $ Juvenile Probation General Fund $ Diversion Intake JIPS Juvenile Standard Probation Juvenile Probation Fees Family Counseling Safe Schools JCRF JuvenileTreatment Services Diversion Consequnce Juvenile Crime Reduction JPS Diversion Excess Juvenile Probation Fees Excess Juvenile Diversion Fees Juvenile Probation Serivce Diversion Juvenile Crime Reduction Department Total $ $ $ $ 3,459,589 30,522 25,834 $ 4,471,273 1,090,357 189,725 5,053 151,753 91,746 38,267 $ $ 1,307,181 47,502 314,782 49,464 1,112 122,688 693 1,843,422 71,898 14,224 1,087 202,045 1,163 39,975 8,696 1,529,545 26,888 14,681 27,123 165,518 96,278 173 125,747 90,950 23,037 41,059 21,487 27,506 35,883 4,897,295 Clerk of the Superior Court General Fund Child Support IV-D Fill the Gap JCEF Spousal Maintenance Document Storage Child Support Automation 2,669,939 513,116 34,813 196,441 61,907 37,993 25,243 Department Total $ 4/08 2,711,306 42,813 226,035 13,309 85,176 101,549 786 Department Total $ Public Defender General Fund 5% Fill the Gap CJEF Public Defender Fees Public Defender Training Fill the Gap Indigent Reimbursement Adult Probation General Fund Drug Court Fill the Gap 2,658,628 625,123 20,235 276,917 167,138 152,384 1,059,476 $ 1,168,544 1,294,952 47,502 70,168 5,133 127,671 710 23,414 $ $ 1,191,958 497,763 430,862 653,439 344,360 103,960 52,681 499,267 414,108 220,406 299,171 175,936 65,484 21,818 108,299 209,289 146,221 7,804 49,427 16,760 8,532 142,780 43,778 5,617 21,563 1,566,901 $ 1,546,136 497,165 240,670 321,258 190,436 127,296 24,677 226,927 40,895 204,746 92,643 13,553 47,702 38,895 18,207 3,020,365 $ $ 27,803 1,546,763 $ 2,085,070 646,784 73,055 45,262 $ $ 562,480 $ 614,137 75,650 SCHEDULE F AIPS State Aid Enhancement Adult Probation Fees JCEF - AIPS Community Punishment Drug Treatment Education ISC 30% VCAF Adult GPS Extradiction Costs Excess Adult Probation Fees 662,452 1,002,602 529,634 53,403 95,396 94,815 2,976 4,542 60,606 Department Total $ Jail Operations General Fund GITEM - Gang Task Force Department of Corrections Phone Commission Victim's Rights Jail Enhancement Federal Detention $ Sheriff General Fund $ Citizens Emergency Response Team Dom Cannabis Eradict Arizona Anti-Meth Animal Control Admin Building Arizona Department of Corrections JAG Byrne Grant Victim's Rights Bullet Proof Vests Boating Safety School Resource Officer DUI Enforcement Drug Enforcement Local IGA's LETPP COPS Meth Drug Interdiction K-9 Program Dispatch Reimbursement Federal Detention ODP Homeland Security Emergency Response EPA Hazmat Planning Peace Officer Training Homeland Security 2006 Homeland Security Department Total $ 7,924,794 $ 283,927 113,938 2,156,187 $ 3,294,439 41,305 1,695 210,700 18,546 292,711 1,139,142 $ $ 4,998,538 4,646,669 14,004 50,096 8,829 3,069,816 3,139,335 43,902 2,236,684 472,040 22,524 302,655 1,728,164 $ 7,945,304 4,999,399 18,450 50,785 1,042 991 276 4,277 31,008 79,031 51,338 4,005 82,120 129,834 105,349 201,645 4,999 123,221 801,013 8,579 20,972 5,507 350 33,013 6,984,904 402,308 $ 318,559 38,719 33,114 Department Total $ 390,392 104,602 (456) 120,617 56,530 320,278 Department Total $ $ 68,927 68,433 294 1,976 530,133 996,125 596,241 5,436 81,562 52,460 3,080 1,054 4,999,399 307,698 38,732 55,878 Snowflake Justice Court General Fund Justice of the Peace Ordinance JCEF $ 3,139,335 44,801 $ Winslow Justice Court General Fund Justice of the Peace Ordinance JCEF 4/08 3,271,527 622,596 19,803 465,584 3,632,675 Department Total $ Holbrook Justice Court General Fund Justice of the Peace Ordinance JCEF 417,839 709,806 42,505 384,380 342 63,504 43,533 2,214 77,240 121,442 8,579 1,476 2,515 355 93,473 1,705 7,948 16,937 992 6,829 $ $ 5,046,474 $ 299,331 26,586 1,730 $ $ 327,647 332,581 40,780 62,653 $ 314,653 23,638 2,108 $ 346,949 38,881 14,245 SCHEDULE F $ 340,399 342,293 27,364 1,984 12,543 5,892,401 436,014 317,465 39,211 31,713 $ 388,389 374,916 40,951 37,289 Department Total $ Show Low Justice Court General Fund Justice of the Peace Ordinance JCEF $ 275,907 38,719 9,445 Department Total $ 324,071 Pinetop Justice Court General Fund Justice of the Peace Ordinance JCEF $ 328,840 38,882 20,849 Department Total $ 388,571 Kayenta Justice Court General Fund Justice of the Peace Ordinance JCEF $ $ $ $ $ $ Department Total $ 132,192 $ $ 74,181 111,269 444,381 113,251 28,229,659 35,918 109,160 990,444 $ $ Debt Service - Principal Navajo County COP 2008 Bond Series Mule Deer Way Forest Trails III Drifting Snow Loop Timberlake Pines Hiawatha Trail Madison Lane Scott's Pine White Mountain Summer Homes Wild Horse Shumway Road Wild Cat Way Misty Mountain Porter Creek Pine Meadow Porter Mountain $ $ 296,116 342,818 $ $ $ 130,013 $ 3,700 166,584 580,915 218,142 26,296,932 35,918 231,818 788,402 158,685 395 7,779 30,285,379 16,102 35,484 $ $ 13,083,068 3,320,000 634,322 2,013,145 18,242 25,604 409,140 113,441 9,201 7,371 63,331 189,690 93,714 12,517,888 68,697 67,359 41,060 344,509 342,640 40,950 25,550 111,694 111,694 453,156 284,433 44,614 15,462 313,547 27,640 1,631 117,200 9,201 5,791 Capital Outlay General Fund $ Public Works Building Fawnbrook Navajo County Flood Control District Little Colorado Flood Control District Shumway Road Improvement District Overgaard Townsite Mogollon Lake Dam Federal Detention Scott's Pine Department Total $ 371,641 268,112 28,004 $ Public Works Potato Complex Fire $ Reservation Roads Road Project Grants Waste Tire Disposal Public Works Reservation Roads White Mountain Lake Recreation Buckskin & Black Canyon Silver Creek Flood Bucking Horse Improvement District Victory Heights Wonderland Acres Domestic Water Silver Creek County Road Improvement District White Mountain Regional Transportation Study Overgaard Townsite Department Total $ 4/08 400,075 $ 416,379 7,641 71,899 77,924 29,777 93,052 29,019,083 2,400,000 634,322 (33) 1,369,765 711,221 17,467 142,596 1,112,501 41,905 6,639,331 148,959 $ $ 2,056,216 $ 240,000 $ $ 295,000 $ 24,652 2,473 27,374 1,848 10,973 5,283 428,994 11,405 338,461 23,130 18,781 8,398 25,551 SCHEDULE F 15,982 9,444 3,713 63,926 76,804 146,966 9,324 9,260 5,955 12,749 41,905 3,936,374 634,750 589,650 26,040 2,004 33,931 1,346 13,732 10,910 47,373 430,835 12,253 301,431 30,814 20,506 12,031 28,023 Chaparrel Drive Buck Springs Beaver Dam Sutter Drive Moon Creek Cricle Debt Service - Interest Navajo County COP Drifting Snow Loop Hiawatha Trail White Mountain Summer Homes Shumway Road Wild Cat Way Misty Mountain Wild Cat Way Madison Lane Pine Meadow Porter Mountain Sutter Drive Scott's Pine Chaparrel Drive Beaver Dam Porter Creek Department Total $ Public Health Services District Health District $ Pbulc Health Coronary Bio-Terrorism Immunization Services Folic Acid Nutrition Network T.B. W.I.C. Sexual Transmitted Disease Community Nurse Physical Activity Tobacco Prevention Smoke Free Arizona Injury Preventiuon Arizona Dental Sealant Teen Pregnancy Prevention Family Planning HIV Prevention & Control Prenatal Oral Health Early Intervention Department Total $ Indigent Health General Fund 4/08 908 112 397,000 341,270 3,432 478 55,550 63,897 2,347 451 651 1,615,784 $ $ 3,304,029 $ $ 439,350 58,964 171,924 19,997 393,491 5,430 11,322 48,081 222,406 151,777 76,263 5,059,043 Department Total $ 3,417,300 $ 311,596 Department Total $ 311,596 $ 28,880 48,703 28,880 28,880 28,980 48,103 Department Total $ 212,426 $ 3,150,000 115 6,290 1,124,512 1,535,068 46,372 215,587 47,648 $ 17,793 2,236,970 $ 3,756,746 556,298 235,248 13,743 143,065 24,287 381,821 32,632 99,038 24,052 329,101 3,323 50,297 207,766 123,442 71,848 198 44,241 122,817 109,458 113,835 156,721 86,929 65,205 53,717 14,616 87,676 3,417,300 Constables General Fund - Kayenta General Fund - Pinetop General Fund - Snowflake General Fund - Holbrook General Fund - Winslow General Fund - Show Low 11,975 8,760 2,701 139 $ Superintendent of Schools General Fund Constructions Projects General Fund 40,922 7,157 3,243 $ $ 27,015 36,572 9,160 46,165 17,535 2 2,745,493 $ 2,985,837 $ $ 2,985,837 3,285,500 $ 293,991 $ $ 293,991 SCHEDULE F $ 212,259 1,281,451 3,285,500 321,171 $ 24,877 47,263 34,126 26,511 30,209 49,273 $ 5,987,742 321,171 28,880 48,703 28,880 28,880 28,980 48,103 $ 212,426 5,366,074 Department Total $ 3,150,000 $ $ 1,281,451 $ 5,366,074 $ 6,118,720 263,393 $ $ 1,140,462 87,500 $ 7,161,155 493,855 Department Total $ 6,382,113 $ $ 1,227,962 $ 7,655,010 Flood Control Districts Navajo County Flood Control District Little Colorado Flood Control District Workforce Investment Act SAS 251651 SAS - Method 1 & 2 251652 SAS - Tech Assistance 251653 SAS/HCEY 251654 Youth 251656 Adult 251657 Governor's Grant 251658 Dislocated Worker 251659 Intergovernmental 251662 ACP (Admin) 251663 Interest 251664 21st Century Comm Learning 999999 WIA Weed & Seed Fire Recovery Projects Kinishba Fire 39,024 106,564 3,657 17,856 10,831 150,867 144,174 7,001 67,178 2,238 39,917 3,542 17,432 53,860 305,459 170,552 314,877 41,341 311,829 74,995 134,657 243,787 287,738 160,082 177,467 420,333 81,698 119,648 16,369 493 493 Department Total $ 1,329,862 $ $ 6,262 $ Department Total $ 6,262 119,637,665 $ $ 553,825 $ 63,917,717 $ 1,642,272 $ 6,490 $ 6,490 120,869,929 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, 4/08 SCHEDULE F