Adopted Budget Fiscal Year 2017/2018 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2017/2018 SHARON BRONSON, CHAIR District 3 ALLY MILLER, MEMBER RAMÓN VALADEZ, MEMBER District 1 District 2 STEVE CHRISTY, MEMBER RICHARD ELÍAS, VICE CHAIR District 4 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Keith Dommer, Director Robert W. Johnson, Budget Division Manager Craig Horn, Budget Supervisor Lisa Merin Edwards, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Andrew Min Annie Li Brian Johnson Bruce Basemann Coleen Morando Daniel Duchon Eric Howard John Bruno Katherine Simmons Kevin Frakes Melanie Parker Michael Garland Patti Davidson Robert Szilagyi Stephanie Storch PREFACE The Fiscal Year 2017/2018 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2017/2018 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary Schedule of Estimated Revenues and Expenditures/Expenses (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2017/2018. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. This page intentionally left blank. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps .............................................................................................. 1-1 Background Information....................................................................................................... 1-2 Demographic Data ...............................................................................................................1-4 INTRODUCTION Organization ........................................................................................................................2-1 Services Provided ................................................................................................................2-2 The Budgetary Process ....................................................................................................... 2-3 Fund Composition .......................................................................................................... 2-3 Basis of Presentation ..................................................................................................... 2-3 Basis of Budgeting ......................................................................................................... 2-3 Budgetary Control .......................................................................................................... 2-3 Budget Amendments ..................................................................................................... 2-4 Budget Preparation and Approval .................................................................................. 2-4 LEGAL REQUIREMENTS County Spending Limitation ................................................................................................. 3-1 Tentative Budget Preparation and Publication ..................................................................... 3-1 Final Budget Adoption ......................................................................................................... 3-2 Budget Revisions .................................................................................................................3-2 Truth in Taxation..................................................................................................................3-2 Adoption of Tax Levy ........................................................................................................... 3-3 Property Tax Levy Limitation ............................................................................................... 3-3 Secondary Property Tax Levy.............................................................................................. 3-3 Pima County Budget Resolution .......................................................................................... 3-7 County Free Library District Budget Resolution ................................................................... 3-8 Flood Control District Budget Resolution ............................................................................. 3-9 Stadium District Budget Resolution...................................................................................... 3-10 Levy of Taxes Resolution .................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis...................................................................................................................4-1 Recommended Budget Memorandum ................................................................................. 4-5 Tentative Budget Memorandum ........................................................................................... 4-30 Adopted Budget Memorandum ............................................................................................ 4-69 BUDGET OVERVIEW Summary of Overview .........................................................................................................5-1 Financial Structure ...............................................................................................................5-2 Consolidated Overview of County Budget by Fund .............................................................. 5-6 Total County Budget by Source and Use ............................................................................. 5-7 Revenues & Expenditures for Fiscal Years 2015/2016 Through 2017/2018 ........................ 5-8 Budget in Brief 2017/2018 ................................................................................................... 5-10 Full Time Equivalent Positions ............................................................................................. 5-15 Capital Improvement Program Overview ............................................................................. 5-19 BUDGET PLANNING PRACTICES Financial Policies .................................................................................................................6-1 Non-Financial and Strategic Planning .................................................................................. 6-15 i STATE REPORTS Summary of State Reports................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information ................................................................. 7-3 Summary of Revenues by Fund & Category ........................................................................ 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary of Expenditures by Fund and Department............................................................ 7-14 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-17 Summary of Full-Time Employees and Personnel Compensation........................................ 7-21 SUMMARY SCHEDULES Summary of Schedules........................................................................................................ 8-1 Fiscal Years 2015/2016-2017/2018 Summary of Changes in Fund Balances ........................................................................ 8-2 Summary of Expenditures/Expenses by Fund and Department ..................................... 8-5 Summary of Revenues by Fund and Category............................................................... 8-8 Summary of Expenditures by Functional Area and Department ..................................... 8-12 Summary of Revenue by Functional Area and Department............................................ 8-15 Summary of Expenditures by Fund and Object: Bureau ................................................. 8-17 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-21 REVENUE SOURCES Purpose, Source List, and Dollar Summary ......................................................................... 9-1 General Fund ......................................................................................................................9-2 Attractions and Tourism ....................................................................................................... 9-5 Capital Projects ...................................................................................................................9-6 County Free Library .............................................................................................................9-7 Debt Service ........................................................................................................................9-8 Development Services ......................................................................................................... 9-9 Employment and Training .................................................................................................... 9-10 Environmental Quality.......................................................................................................... 9-11 Fleet Services ......................................................................................................................9-12 Health ..................................................................................................................................9-13 Health Benefits Trust Fund .................................................................................................. 9-14 IT Computer Hardware Software ......................................................................................... 9-15 Other Special Revenue Funds ............................................................................................. 9-16 Parking Garages..................................................................................................................9-18 Pima Animal Care Center (PACC) ...................................................................................... 9-19 Regional Flood Control District ............................................................................................ 9-20 Regional Wastewater Reclamation ...................................................................................... 9-21 Risk Management................................................................................................................9-23 Stadium District ...................................................................................................................9-24 Subscriber Services .............................................................................................................9-25 Telecommunications ............................................................................................................ 9-26 Transportation .....................................................................................................................9-27 Wireless Integrated Network ................................................................................................ 9-29 Summary of Revenue Changes by Fund, Department, and Category.................................. 9-30 ii FUNCTIONAL AREAS BY PROGRAM General Government Services Organization Chart ..............................................................................................................10-1 Summary of Expenditures by Fund: Program ...................................................................... 10-3 Summary of Revenues by Fund: Program ........................................................................... 10-7 Summary of Full Time Equivalents: Program ....................................................................... 10-10 Assessor..............................................................................................................................10-13 Board of Supervisors ...........................................................................................................10-19 Clerk of the Board................................................................................................................10-23 County Administrator ...........................................................................................................10-29 Elections ..............................................................................................................................10-33 Facilities Management ......................................................................................................... 10-37 Finance & Risk Management ............................................................................................... 10-47 Fleet Services ......................................................................................................................10-71 General Government Services Administration ..................................................................... 10-79 Human Resources ...............................................................................................................10-83 Information Technology ....................................................................................................... 10-93 Non Departmental ...............................................................................................................10-103 Office of Emergency Management & Homeland Security ................................................... 10-113 Procurement ........................................................................................................................10-119 Recorder..............................................................................................................................10-129 Treasurer .............................................................................................................................10-139 Wireless Integrated Network ................................................................................................ 10-143 Community Resources Organization Chart ..............................................................................................................11-1 Summary of Expenditures by Fund: Program ...................................................................... 11-3 Summary of Revenues by Fund: Program ........................................................................... 11-5 Summary of Full Time Equivalents: Program ....................................................................... 11-7 Attractions & Tourism .......................................................................................................... 11-9 Communications Office........................................................................................................ 11-13 Community & Economic Development & Grants Data Office ............................................... 11-19 Community Development & Neighborhood Conservation .................................................... 11-25 Adopted Funding for Outside Agencies.......................................................................... 11-39 Community Services, Employment & Training ..................................................................... 11-41 County Free Library ............................................................................................................. 11-49 Kino Sports Complex ...........................................................................................................11-57 School Superintendent ........................................................................................................ 11-61 Stadium District ...................................................................................................................11-69 Health Services Organization Chart ..............................................................................................................12-1 Summary of Expenditures by Fund: Program ...................................................................... 12-3 Summary of Revenues by Fund: Program ........................................................................... 12-4 Summary of Full Time Equivalents: Program ....................................................................... 12-5 Behavioral Health ................................................................................................................12-7 Health ..................................................................................................................................12-13 Medical Examiner ................................................................................................................12-27 Pima Animal Care Center(PACC) ........................................................................................ 12-31 iii Justice & Law Organization Chart ..............................................................................................................13-1 Summary of Expenditures by Fund: Program ...................................................................... 13-3 Summary of Revenues by Fund: Program ........................................................................... 13-6 Summary of Full Time Equivalents: Program ....................................................................... 13-8 Clerk of the Superior Court .................................................................................................. 13-11 Constables ..........................................................................................................................13-25 County Attorney ...................................................................................................................13-29 Justice Court Ajo .................................................................................................................13-41 Justice Court Green Valley .................................................................................................. 13-47 Justice Courts Tucson .........................................................................................................13-51 Juvenile Court......................................................................................................................13-59 Public Defense Services ...................................................................................................... 13-73 Sheriff ..................................................................................................................................13-87 Superior Court .....................................................................................................................13-101 Public Works Organization Chart ..............................................................................................................14-1 Summary of Expenditures by Fund: Program ...................................................................... 14-3 Summary of Revenues by Fund: Program ........................................................................... 14-5 Summary of Full Time Equivalents: Program ....................................................................... 14-7 Capital Projects ...................................................................................................................14-9 Capital Projects List ....................................................................................................... 14-13 Development Services .........................................................................................................14-17 Environmental Quality.......................................................................................................... 14-25 Solid Waste Management .............................................................................................. 14-31 Tire Recycling Program ................................................................................................. 14-33 Water and Waste ...........................................................................................................14-34 Natural Resources, Parks & Recreation............................................................................... 14-37 Office of Sustainability and Conservation............................................................................. 14-51 Public Works Administration ................................................................................................ 14-59 Regional Flood Control District ............................................................................................ 14-65 Regional Wastewater Reclamation ...................................................................................... 14-81 Transportation .....................................................................................................................14-91 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary ............................................................................. 15-1 Impact of Completed Capital Improvement Projects on O & M and Revenue ...................... 15-5 Summary of Active Capital Improvement Projects ............................................................... 15-9 Major Capital Improvement Program Projects...................................................................... 15-16 SUPPLEMENTAL INFORMATION Supplemental Information Summary .................................................................................... 16-1 Glossary of Terms and Acronyms ........................................................................................ 16-2 Department Listing ..............................................................................................................16-24 Pima County Budget Policies............................................................................................... 16-30 Pima County Debt Policies and Practices ............................................................................ 16-39 Bonding Disclosure, Accountability and Implementation ...................................................... 16-43 Long Term Debt Service Schedules .................................................................................... 16-51 Valuation of Property For Taxing Purposes In Arizona......................................................... 16-58 Components of Arizona’s Property Tax System ................................................................... 16-59 Full Cash Values By Class: 2013 - 2017 .............................................................................. 16-60 Limited Values By Class: 2013 - 2017 ................................................................................. 16-61 Assessment Ratios By Class: 2013 - 2017 .......................................................................... 16-62 Full Cash Net Assessed Values By Class: 2013 - 2017 ....................................................... 16-63 iv Limited Net Assessed Value: 2013 - 2017 ........................................................................... 16-64 Property Tax Levies and Collections - Ten Year History ...................................................... 16-65 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-66 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2016 ............. 16-67 Pima County Population Estimates & Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2016, 2020, 2030, 2040, 2050 ........................................... 16-68 Population & Employment - Ten Year History ...................................................................... 16-69 Addresses & Telephone Numbers ....................................................................................... 16-70 v Map provided by: Pima Association of Governments 1-1 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,189 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.4 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 15.4 percent of the County’s land ownership, and 28.7 percent is held by Federal agencies as wildlife refuges, national forests, national parks and monuments. Military reserves and bases occupy 1.1 percent, and local government holdings, including Pima County property, account for 2.9 percent. Privately owned lands comprise 9.5 percent of the County’s total acreage. Foreign trade zones encompass 473 acres on four sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located in an Empowerment Zone. Employment tax credits, property tax reductions and other incentives to reduce operating costs are available for businesses locating within these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Afternoon Humidity2 Average Wind Speed2 Month with Highest Average June (100.3º) July (74.4º) August (2.39") June (93%) December (34%) Month with Lowest Average December (64.8º) December (39.1º) June (0.20") July (78%) June (13%) Annual Average 83.1º 55.8º Total Rainfall 11.59" 85% 25% April (7.9 mph) December (6.3 mph) 7.1 mph 1 Source: National Climatic Data Center 1981-2010 Monthly Normals 2 Source: Western Regional Climate Center. Average wind speed is based on years 2001 through 2011. 1-2 Pima County FY 2017/2018 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Six airlines provide air service to Arizona cities and other states for 3.23 million annual passenger departures/arrivals. Four smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX The corporate income tax in Arizona for 2017 is 4.9 percent of taxable income, with a $50 minimum tax. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 4.5 percent, Marana, Oro Valley and Tucson each have a general sales tax rate of 2.5 percent, and Sahuarita has a 2 percent general sales tax rate. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2017/2018 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 0.8 and 5.1 percent of their taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .04 percent to 10.59 percent on the first $7,000 of wages for each employee during the calendar year based on the employer’s rating. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 84 percent between 1980 and 2010. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 2010 980,263 353,264 6,392,017 Source: U.S. Bureau of the Census. (Census population count on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1980 - 1990 2.3% 2.5% 3.0% Pima County - Total Unincorporated Pima County Arizona 1990 - 2000 2.4% 2.2% 3.4% Source: Pima County Budget Division. AGE DISTRIBUTION 2010 Census 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 0 - 14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2010 Census. 1-4 45 - 64 65 & over Pima County 2000 - 2010 1.5% 1.5% 2.2% Pima County FY 2017/2018 Adopted Budget POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2010) Native Hawaiian 0.2% Asian 2.6% African American 3.6% White & Hispanic/Latino (PERCENT OF TOTAL W HITE POPULATION, 2010) Not Identified 10.1% 2 or more Races 3.7% American Indian 3.3% White alone 55.3% Other Races 12.3% Hispanic or Latino 34.6% White 74.3% Source: Bureau of the Census, 2010 Census. Source: Bureau of the Census, 2010 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2011 2012 2013 2014 2015 2016 8.5% 9.5% 8.9% 7.4% 8.3% 8.1% 6.8% 7.7% 7.4% 6.0% 6.8% 6.2% 5.4% 6.0% 5.3% 4.9% 5.3% 4.9% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2016` Mining & Logging 0.4% Government 20.5% Construction 4.0% Manufacturing Trade, 6.2% Transportation, & Utilities 16.1% Other Services 4.1% Information 1.3% Leisure & Hospitality 11.9% Financial Activities 4.6% Education & Health Services 17.3% Professional & Business Services 13.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2017/2018 Adopted Budget MAJOR EMPLOYERS (Employers with 1,900 or more employees) Employees Company University of Arizona Raytheon Missile Systems State of Arizona Davis-Monthan Air Force Base Pima County * Tucson Unified School District Banner – University Medical Center U.S. Customs and Border Protection ** Freeport-McMoran Copper & Gold Inc. Wal-Mart Stores Inc.*** City of Tucson * Tohono O’odham Nation Carondelet Health Network TMC HealthCare Southern Arizona VA Health Care System Fry’s Food Stores *** Pima Community College Asarco Sunnyside Unified School District Afni, Inc. Employment Sector Government (College Education) Manufacturing Government Government (Military) Government Government (K -12 Education) Services (Health) Government Mining Trade (Retail) Government Government Services (Health) Services (Health) Government (Health) Trade (Grocery) Government (College Education) Mining Government (K-12 Education) Call Center, Business Services 2014 11,235 9,600 8,524 8,335 7,255 7,134 6,542 6,470 5,800 5,400 4,782 4,350 3,943 2,976 2,255 2,136 2,207 2,427 2,200 2,220 2015 11,251 9,600 8,580 8,406 7,061 6,770 6,272 5,739 5,530 5,500 4,782 4,350 3,860 3,162 2,464 2,346 2,235 2,200 2,100 1,900 * Budgeted full-time equivalents reported by Pima County and City of Tucson for fiscal years 2014/15 and 2015/16. ** U.S. Customs and Border Protection says its FTE count is flat year-over-year and the 2014 count was flawed. *** Employee counts for 2015/16 are based on Star estimates. Source: Star 200 Directory, published by The Arizona Daily Star (April 24, 2016) and Pima County Budget Division. MAJOR MANUFACTURERS (Manufacturers with 300 or more employees) Company Raytheon Missile Systems Ventana Medical Systems Bombardier Aerospace IBM * Honeywell Aerospace * Hexcel Texas Instruments, Inc. * CAID Industries Inc. Frito-Lay Sargent Aerospace & Defense * Type of Business Military and Defense Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Manufacturing and Research Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Employee counts for 2015/16 are based on Star estimates. Source: Star 200 Directory, published by The Arizona Daily Star (April 24, 2016). 1-6 Employees 2014 2015 9,600 9,600 1,200 1,286 865 984 915 900 800 715 500 500 370 370 251 352 325 325 315 310 Pima County FY 2017/2018 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Mining & Logging Other Services Government Total Non-Farm Employment 2011 58,000 59,900 47,100 39,100 23,300 14,500 16,900 4,400 1,900 12,600 76,800 354,400 2012 58,000 61,000 48,900 40,300 23,200 14,400 16,900 4,500 2,100 12,800 77,700 359,800 2013 59,200 61,600 49,900 40,100 23,000 15,400 17,300 4,500 2,300 12,700 77,200 363,200 2014 60,600 61,500 50,000 41,600 22,500 14,800 17,500 4,400 2,300 13,500 77,000 365,800 2015 60,500 62,700 50,500 42,900 22,600 14,600 17,200 4,500 2,300 14,600 76,200 368,700 2016 60,200 64,700 50,700 44,200 23,200 14,900 17,200 5,000 1,600 15,200 76,400 373,400 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2016 Occupations Office and Administrative Support Food Preparation and Serving Related Sales and Related Healthcare Practitioners and Technical Education, Training, and Library Management Personal Care and Service Transportation and Material Moving Business and Financial Operations Installation, Maintenance and Repair Construction and Extraction Protective Service Computer and Mathematical Production Building and Grounds Cleaning and Maintenance Healthcare Support Community and Social Service Architecture and Engineering Arts, Design, Entertainment, Sports, and Media Life, Physical, and Social Science Legal Farming, Fishing, and Forestry Percent of Total 17.0% 10.2% 10.0% 6.7% 6.2% 5.2% 4.9% 4.6% 4.2% 4.0% 3.7% 3.4% 3.2% 3.2% 3.2% 2.8% 2.2% 2.1% 1.3% 1.1% 0.7% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2017. NEW COMPANIES IN PIMA COUNTY (New company announcements from July 2015 to June 2016) Projected Company Name Product or Service # of Jobs Comcast Cable Business Services – Call Center 1,125 HomeGoods Distribution Center for Retailer 910 Caterpillar Construction Equipment 600 Vector Space Systems Manufacturing – Small Rockets 500 ADP Professional and Business Services 450 Tucson Premium Outlets Retail trade – Outlet Mall 450 World View Enterprises Manufacturing – Balloons for Space Exploration 400 Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2017/2018 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY VALUE OF NEW PRIVATELY OWNED HOUSING UNITS AUTHORIZED Value of New Privately Owned Housing Units in $ Millions $1,000 $900 $800 $700 $600 $500 $400 $300 $200 $100 $0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Source: Real Estate Center, Texas A&M University RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) Retail Sales in $ Millions $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2007 2008 2009 2010 2011 2012 2013 2014 2015 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2016 Pima County FY 2017/2018 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; public defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors for the Air Quality Control District, the Board of Deposit, the Regional Flood Control District, various improvement districts, the Library District, the Stadium District, and as the Zoning Enforcement Board of Appeals. They are members of several statutory boards, commissions, and/or committees and various regional organizations such as the Pima Association of Governments, Visit Tucson, and the Sun Corridor (formerly known as the Tucson Regional Economic Opportunities Board). The Board of Supervisors is the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2017/2018 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services organized into the following five functional areas: GENERAL GOVERNMENT SERVICES General Government Services primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor; Board of Supervisors; Clerk of the Board; County Administrator; Elections; Facilities Management; Finance & Risk Management; Fleet Services; General Government Services Administration; Human Resources; Information Technology; Non Departmental; Office of Emergency Management and Homeland Security; Procurement; Recorder; Treasurer; and Wireless Integrated Network. COMMUNITY RESOURCES Community Resources provides public relations, educational, cultural, social, economic development and recreational programs to the public. The departments in this functional area are Attractions & Tourism; Communications Office, Community Development & Neighborhood Conservation; Community & Economic Development Grants and Data Office; Community Services, Employment & Training; County Free Library; Kino Sports Complex; School Superintendent; and the Stadium District. HEALTH SERVICES Health Services provides forensic science services; various public health and animal control services, as well as medical assistance to indigents. The component departments are Behavioral Health; Health; Medical Examiner; and Pima Animal Care Center. JUSTICE & LAW Justice & Law provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Public Defense Services; Sheriff; and Superior Court. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Natural Resources, Parks and Recreation; Office of Sustainability & Conservation; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; and Transportation. 2-2 Pima County FY 2017/2018 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Health Benefits Trust, IT Leased Hardware, Enterprise Software, and Server Storage; Risk Management, Telecommunications, and WIN Subscriber Services, are described in the budget document but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost unit/object line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2017/2018 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Funds; expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In this 2-3 Pima County FY 2017/2018 Adopted Budget event, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. To monitor compliance with these budgetary constraints, departments prepare both revenue and expenditure projections on a monthly basis. The projections are compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department, and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The Pima County budget is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed identical to the amounts of the prior year unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year new positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support including personnel services, operating expenses, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of the Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopt a Tentative Budget setting a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is 2-4 Pima County FY 2017/2018 Adopted Budget adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget. A summary of capital improvement projects for fiscal year 2017/18-2021/22 and beyond is provided in the Capital Improvement Program section, and a Capital Improvement Program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2017/18 is provided below. November 7, 2016 Planning and Budgeting System (the budget system) released for budgeting November 7, 2016 Base target budgets for General Fund departments, assumptions, location of SharePoint site and other information are distributed to departments November 10, 2016 Meetings for existing budget system users providing an overview of upgrades to the PB system November 17, 2016 or December 6, 2016 Creating a Departmental Budget Training for new users January 17, 2017 Operational, Grant and CIP Budgets due to Budget Division, Department Analysis, Grants Management and Finance CIP from departments March 10, 2017 County Administrator department meetings regarding CIP budgets March 17, 2017 County Administrator meets with County Budget Division April 28, 2017 County Administrator submits Recommended Budget to the Board May 2, 2017 – May 17, 2017 Board of Supervisors Departmental Budget Hearings May 23, 2017 Board of Supervisors Tentative Budget adoption June 20, 2017 Board of Supervisors Final Budget adoption August 21, 2017 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT 2-6 CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY SUPERIOR/ JUVENILE COURT DEPUTY COUNTY ADMINISTRATORS JUSTICE COURTS TREASURER GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES HEALTH SERVICES JUSTICE & LAW ENFORCEMENT PUBLIC WORKS Pima County FY 2017/2018 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statutes (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary property taxation and secondary property taxation. This amount, plus all other sources of revenue, as estimated, and restricted and unrestricted unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In 3-1 Pima County FY 2017/2018 Adopted Budget effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2017/18 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. Starting in 2016, truth in taxation requirements also apply to the County Free Library District and the Flood Control District pursuant to ARS § 48-254. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation 3-2 Pima County FY 2017/2018 Adopted Budget hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17151 requires the primary property tax levy and rate and the secondary property tax levy and rate adopted by the Board of Supervisors shall be fixed using the net assessed values of real and personal property from the assessment roll of the County as transmitted pursuant to ARS § 42-17052 by the Assessor on or before February 10th of each year, unless subsequent changes in such values are approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax levies and rates in the adopted budgets of the County Free Library District and the Flood Control District. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2017/18 is provided on pages 3-11 through 3-25. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the taxable net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the taxable net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 48-3903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the taxable net assessed value of real property in the County to pay the expenses of the Regional Flood Control District. 3-3 Pima County FY 2017/2018 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of taxable net assessed valuation. 3-4 Pima County FY 2017/2018 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 This page intentionally left blank. 3-6 RESOLUTION NO. 2017 - ..iQ__ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 2017/2018 The Board of Supervisors of Pima County, Arizona finds: 1. On May 23, 2017, in accordance with A.RS. §42-17101 et seq., the Board of Supervisors made an estimate of the different amounts required to meet the public expenditures of the County for the ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of Pima County. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of Pima County for the Fiscal Year 2017/2018. Passed and adopted this 20th day of June, 2017. Chair JIIN Pima County Board of Supervisors ATTEST: APPROVED AS TO FORM: f the Board ut County Attorney INANASSEN 46965 I 00267275 I v I 3-7 2O2017 RESOLUTION NO. 2017 - LD"""l'----PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE COUNTY FREE LIBRARY DISTRICT BUDGET FISCAL YEAR 2017/2018 The Board of Supervisors, sitting as the Board of Directors of the Pima County Free Library District (the "District"), finds: 1. On May 23, 2017, in accordance with A.RS.§§ 42-17101 et seq. and 48-3903, the Board of Supervisors, sitting as the District Board, made an estimate of the different amounts required to meet the public expenditures of the District for the ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the District. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of District for the Fiscal Year 2017/2018. Passed and adopted this 20th day of June, 2017. Chair JUN 20 2017 Pima County Free Library District Board ATTEST: APPROVED AS TO FORM: unty Attorney INANASSEN 46965 I 00267282 I v 1 3-8 RESOLUTION NO. 2017 · FC_2_ _ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FLOOD CONTROL DISTRICT BUDGET FISCAL YEAR 2017/2018 The Board of Supervisors, sitting as the Board of Directors of the Pima County Flood Control District (the "District"), finds: 1. On May 23, 2017, in accordance with A.RS.§§ 42-17101 et seq. and 48-3620, the Board of Supervisors, sitting as the District Board, made an estimate of the different amounts required to meet the public expenditures of the District for the ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real property of the District. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of District for the Fiscal Year 2017/2018. Passed and adopted this 20th day of June, 2017. Chair JUN 2 0, 2011 Pima County Flood Control District Boara ATTEST: APPROVED AS TO FORM: De 46965 I 00267279 I v I 3-9 aunty Attorney NANASSEN, RESOLUTION NO. 2017 - SD-1- - PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE STADIUM DISTRICT BUDGET FISCAL YEAR 2017/2018 The Board of Supervisors, sitting as the Board of Directors of the Pima County Stadium District (the "District"), finds: 1. On May 23, 2017, in accordance with A.RS.§§ 42-17101 et seq. and 48-4232, the Board of Supervisors, sitting as the District Board, made an estimate of the different amounts required to meet the public expenditures of the District for the ensuing year, together with the other estimates required by 48-4232. 2. The estimates were published, together with a notice that the Board would hold a public hearing and special board meeting for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of the District for the Fiscal Year 2017/2018. Passed and adopted this 20th day of June, 2017. JUN 20 2017 Chair Pima County Stadium District Board ATTEST: APPROVED AS TO FORM: REGINA NASSEN. 46965 I 00482203 I v I 3-10 RESOLUTION NO. 2017 – 61_ RESOLUTION OF THE PIMA COUNTY BOARD OF SUPERVISORS FOR THE LEVY OF TAXES FOR FISCAL YEAR 2017/2018 The Board of Supervisors of Pima County, Arizona finds: 1. In accordance with the provisions of A.R.S. §§ 42-17101 to 42-17110, 48252, and 48-3620, the Board of Supervisors, acting as the governing board of the Pima County Flood Control District, on May 23, 2017, made an estimate of the different amounts required to meet the public expenditures of the district for the 2017/2018 fiscal year and, on June 20, 2017, following a public hearing, adopted the budget of the district and determined the amount of its property tax levy. 2. In accordance with the provisions of A.R.S. §§ 42-17101 to 42-17110, 48252, and 48-3903, the Board of Supervisors, acting as the governing board of the Pima County Free Library District, on May 23, 2017, made an estimate of the different amounts required to meet the public expenditures of the district for the 2017/2018 fiscal year and, on June 20, 2017, following a public hearing, adopted the budget of the district and determined the amount of its property tax levy. 3. In accordance with the provisions of A.R.S. §§ 35-451 and 42-17101 to 4217110, the Board of Supervisors, on May 23, 2017, made an estimate of the different amounts required to meet the public expenditures of Pima County for the 2017/2018 fiscal year and, on June 20, 2017, following a public hearing, adopted the budget for the County and determined the amount of its property tax levy. 4. The Board of Supervisors has received information regarding the tax levies of the various school districts, municipalities, and special taxing districts in the County for Fiscal Year 2017/2018, so that the Board can designate the amount of property taxes to be collected for those entities. 5. Public notice of the levy of taxes was given as required by law. NOW, THEREFORE, BE IT RESOLVED, that the taxes and special assessments levied upon property in Pima County by jurisdiction are in the amounts as follows: 2017/18 Levy Resolution 3-11 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary RATE 8,074,957,717 0 0.0000 STATE (EDUCATION) EQUALIZATION ASSISTANCE TAX: Primary 8,074,957,717 39,365,419 0.4875 8,074,957,717 339,923,420 20,187,394 360,110,814 4.2096 0.2500 4.4596 8,074,957,717 8,074,957,717 8,074,957,717 7,373,372,757 40,802,761 56,524,704 3,706,407 23,115,524 484,260,210 0.5053 0.7000 0.0459 0.3135 6.0243 8,074,957,717 112,161,162 1.3890 8,074,958 3,229,983 0.1000 0.0400 617,944 373,130 991,074 758.0000 23.5800 0 627.0000 PIMA COUNTY: Primary General Fund Transportation Property Road Tax TOTAL PRIMARY Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY PIMA COMMUNITY COLLEGE: Primary CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 8,074,957,717 Water Storage Secondary 8,074,957,717 Ground Water Replenishment Category 1 Member Lands Water Usage (rate per acre-foot and usage of 815.23 acre-feet) Membership Dues (rate per lot, with 15,824 lots assessed) Total Category 1 Member Lands Category 2 Member Lands Water Usage (rate per acre-foot and no usage) 3-12 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY CITY OF TUCSON: Primary Primary Involuntary Tort Judgments (Arizona Administrative Code Regulation 15-12-202) TOTAL PRIMARY Secondary TOTAL CITY OF TUCSON RATE 3,326,014,485 3,326,014,485 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 15,030,260 0.4519 205,000 15,235,260 32,465,710 47,700,970 0.0062 0.4581 0.9761 1.4342 514,388 list attached CITY OF SOUTH TUCSON: Primary 21,943,650 54,574 0.2487 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 714,993 2,387,147 1,002,246 1,645,614 2,485,578 1,828,743 1,573,114 2,266,146 2,751,251 1,952,506 2,456,061 6,293,279 3,490,651 818,114 565,563 715,464 1,370,092 448,516 11,046,814 5,847,565 587,582 8,352 3,936 1,269 2,362 2,026 3,149 16,315 4,272 4,635 3,370 5,166 8,532 14,202 14,232 11,196 14,664 4,512 1,834 8,237 8,093 9,132 1.1681 0.1649 0.1266 0.1435 0.0815 0.1722 1.0371 0.1885 0.1685 0.1726 0.2103 0.1356 0.4069 1.7396 1.9796 2.0496 0.3293 0.4089 0.0746 0.1384 1.5542 3-13 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS: Arivaca Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 Mt. Lemmon Mountain Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 4,406,678 32,187,554 RATE 110,168 2.5000 1,046,096 186,688 1,232,784 1,622,927 6,469,628 3.2500 0.5800 3.8300 3.0500 3.2500 15,017,852 654,658 15,672,510 9,175,462 212,908 53,369 489,314 6,594,621 2.2940 0.1000 2.3940 2.5299 0.7921 1.4982 3.2500 2.3500 29,156,442 4,038,459 33,194,901 2.6995 0.3739 3.0734 1,080,964 234,001 1,314,965 3.2500 0.7035 3.9535 2,977,945 580,581 3,558,526 385,102 121,576 257,020 2.6941 0.5252 3.2193 1.2245 2.6500 1.9000 19,604,447 856,948 1,265,563 584,106 1,849,669 192,555 27,849 3.2500 1.5000 4.7500 0.9822 3.2500 13,999,806 104,999 0.7500 53,210,719 199,065,465 654,657,902 362,680,733 26,879,314 3,562,311 15,055,803 280,622,189 1,080,073,267 33,260,441 110,535,805 31,449,740 4,587,779 13,527,294 38,940,401 HEALTH DISTRICTS: Ajo-Lukeville Health District 3-14 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY RATE 3,215,767,737 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 196,251,635 8,794,741 205,046,376 6.1028 0.2735 6.3763 17,540,874 17,540,874 0.5455 0.5455 33,177,729 551,253 1,435,795 35,164,777 4.1353 0.0687 0.1790 4.3830 8,162,666 6,683,232 14,845,898 1.0174 0.8330 1.8504 7,892,817 148,730 8,041,547 4.1302 0.0778 4.2080 2,203,154 2,662,059 4,865,213 1.1529 1.3930 2.5459 62,004,490 787,157 62,791,647 4.2063 0.0534 4.2597 12,805,197 7,409,951 20,215,148 0.8687 0.5027 1.3714 3,215,767,737 MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY 802,296,626 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 802,296,626 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 191,100,575 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 191,100,575 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,474,077,031 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,474,077,031 3-15 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY RATE 425,183,120 17,633,047 243,769 17,876,816 4.1472 0.0573 4.2045 6,362,568 6,362,568 1.4964 1.4964 7,049,241 509,883 234,764 7,793,888 3.8259 0.2767 0.1274 4.2300 1,162,835 1,651,504 2,814,339 0.6311 0.8963 1.5274 784,466 56,751 841,217 4.3929 0.3178 4.7107 17,857,543 0 0.0000 CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 600,958,516 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 24,361,790 385,833 24,747,623 4.0538 0.0642 4.1180 4,026,381 2,487,367 789,426 2,000,000 9,303,174 0.6700 0.4139 0.1314 0.3328 1.5481 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 425,183,120 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 184,252,375 Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 184,252,375 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 17,857,543 Secondary Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 600,958,516 3-16 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY RATE 463,748,958 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 19,086,048 235,383 500,000 19,821,431 4.1156 0.0508 0.1078 4.2742 5,416,829 8,443,622 13,860,451 1.1681 1.8207 2.9888 12,224,098 159,571 1,000,000 13,383,669 4.2881 0.0560 0.3508 4.6949 6,957,077 4,429,153 1,000,000 12,386,230 2.4405 1.5537 0.3508 4.3450 440,307 60,285 500,592 3.9583 0.5420 4.5003 0 0.0000 321,964 36,682 358,646 4.8496 0.5525 5.4021 0 0.0000 463,748,958 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Capital Outlay TOTAL SECONDARY 285,070,259 285,070,259 SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 11,123,505 Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY Secondary 11,123,505 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY Secondary 6,639,013 6,639,013 3-17 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 329,030,042 Maintenance & Operation Unrestricted Capital A.R.S. 15-992 B TOTAL PRIMARY RATE 4,754,078 226,057 1,829,439 6,809,574 1.4449 0.0687 0.5477 2.0613 981,917 458,721 1,440,638 0.2984 0.1394 0.4378 0 0 0.0000 0.0000 1,907,870 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,358,131 Maintenance & Operation TOTAL PRIMARY 117,958 117,958 8.6853 8.6853 1,358,131 0 0.0000 ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 46,625,497 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 2,189,635 77,706 2,267,341 4.6962 0.1667 4.8629 424,710 424,710 0.9109 0.9109 17,896,114 362,110 2.0234 7,662,220,610 3,831,110 0.0500 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 329,030,042 BABOQUIVARI UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary Secondary Override Maintenance & Operation TOTAL SECONDARY 1,907,870 46,625,497 UNORGANIZED SCHOOL DISTRICT TAX: Primary JOINT TECHNICAL EDUCATION DISTRICT Secondary 3-18 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY DOMESTIC WATER IMPROVEMENT DISTRICTS: Marana Domestic Water Improvement District Secondary RATE 6,715,049 35,500 0.5287 13,462,768 363,463 2.6998 839,495 30,000 3.5736 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 19,637,370 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 58,912 490,934 549,846 0.3000 2.5000 2.8000 GLADDEN FARMS PHASE II COMMUNITY FACILITIES DISTRICT: Secondary 66,309 Maintenance & Operation TOTAL SECONDARY 199 199 0.3000 0.3000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 6,409,935 Maintenance & Operation TOTAL SECONDARY 19,230 19,230 0.3000 0.3000 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 799,122 Maintenance & Operation TOTAL SECONDARY 2,397 2,397 0.3000 0.3000 47,410 474,100 521,510 0.3000 3.0000 3.3000 2,457 2,457 0.3000 0.3000 Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 15,803,367 RANCHO SAHUARITA COMMUNITY FACILITIES DISTRICT: Secondary 818,856 Maintenance & Operation TOTAL SECONDARY 3-19 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE CORTARO-MARANA IRRIGATION DISTRICT 12,153 ACRES Maintenance & Operation 911,475 75.0000 FLOWING WELLS IRRIGATION DISTRICT 1,681.77 ACRES Maintenance & Operation 32,542 19.3500 5,736 3.0000 SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,912.15 ACRES Maintenance & Operation MOBILE HOME RELOCATION FUND ASSESSMENT Primary Valuation Unavailable TOTAL 3-20 1,295,432,997 0.0000 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706089C 11706166B 11706168A 11706168B 11706168C 117061740 11706177A 117061780 11706179A 11706183B 11706187E 117061900 117061910 11706193D 11706194A 11706195A 117061960 117062010 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 11706219F 117062200 117067090 117067100 117067110 117067120 117067130 117067290 117067300 117101260 117101270 117101280 117101290 PARCEL ID # TAX LEVY $2,832.85 5,085.01 3,200.22 129.18 563.79 267.58 608.63 319.14 2,067.49 6,653.64 2,991.87 1,541.22 2,169.67 511.00 580.21 2,474.42 1,844.96 2,885.43 1,442.78 1,655.00 2,342.94 1,442.78 1,442.78 3,810.76 592.83 1,095.96 2,216.34 3,224.72 1,511.30 3,148.80 926.55 3,008.56 1,294.68 1,648.62 526.13 124.70 891.34 2,750.01 11,399.23 689.57 429.86 895.55 604.49 117067310 117067320 117067480 117067490 117067500 117067510 117100600 117100610 117100620 117100630 11710065A 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 11711102A 117111040 117111050 117111060 3-21 $1,256.14 906.67 910.20 11,975.43 19,600.61 3,083.53 1,759.34 980.42 1,581.66 1,736.48 1,116.45 1,002.20 809.11 284.68 262.42 348.31 54.28 759.04 3,455.18 743.10 465.68 1,215.30 1,024.04 544.52 576.68 498.39 11,627.05 418.60 316.83 356.18 596.01 256.11 399.20 762.03 991.34 2,115.12 1,575.96 1,542.38 564.13 1,443.93 1,554.25 1,643.19 357.07 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 117110170 117110180 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080C 117110820 117110830 117110840 11711085A 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 11713029A 117130360 11713037A 11713039A 11713039B 117130400 117130410 117130420 PARCEL ID # TAX LEVY $443.16 393.36 366.77 804.70 502.25 432.75 1,163.26 14,002.35 627.63 2,989.57 811.93 978.79 271.11 1,068.55 2,260.17 459.99 475.32 838.96 23,277.03 3,181.43 1,446.31 1,662.19 2,493.28 3,138.28 967.87 3,969.72 1,204.92 1,081.98 12,703.81 9,487.98 5,995.82 1,534.98 689.30 1,768.91 1,287.69 9,104.53 1,452.21 1,267.54 2,276.11 566.84 2,660.72 2,030.18 1,148.71 117120030 11712006A 11712007A 117120080 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 117120470 11712048A 117120490 117120860 11712087B 11712087C 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117121940 11713027A 117140860 117140870 117150010 117150030 117150040 117150050 117160030 117160050 3-22 $102.78 969.36 3,907.84 5,183.52 660.60 942.02 275.45 2,566.29 615.82 3,667.47 3,320.04 860.88 833.81 846.02 516.97 2,427.88 1,692.11 724.58 1,738.79 254.82 231.62 1,968.03 5,873.16 9,320.68 19,721.44 3,294.26 23,671.69 533.26 510.53 519.96 262.63 531.22 1,199.22 502.73 867.43 2,925.59 1,908.33 2,650.75 888.36 1,043.38 2,084.86 3,325.47 1,316.45 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117130430 11713156B 11713156C 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 11713177B 11713182A 117131830 117132170 117132180 117132190 117132200 117132210 117132220 11713223A 117132250 117132260 117132270 11714072A 11714077A 11714081A 117170670 117170680 117170690 117170700 117170710 117170720 117170730 117170740 117170750 117170760 117170770 117170780 PARCEL ID # TAX LEVY $1,670.20 7,700.21 2,169.16 3,761.81 746.29 976.69 125.38 841.27 33.92 1,058.37 1,058.37 416.84 3,059.79 1,393.93 590.38 6,210.48 3,320.85 1,364.28 182.37 1,591.63 398.52 387.53 387.53 398.52 697.71 385.49 366.97 6,554.25 1,107.09 2,021.15 1,553.98 28.16 28.16 28.90 37.31 36.23 36.23 37.31 29.38 42.61 42.61 39.15 46.68 11716007B 117160100 117160110 117160120 117160130 117160300 117160310 117160330 117160360 117160370 117160380 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 117170610 117170620 117170630 117170640 117170650 117170660 117170950 117170960 117170970 117170980 117170990 117171000 117171010 117171020 117171030 117171040 117171050 117171060 3-23 $6,122.15 1,887.30 2,147.41 746.83 3,246.22 1,103.69 592.96 978.05 1,017.67 1,248.34 74.49 2,650.82 997.31 598.39 541.40 1,250.10 1,882.68 2,221.16 2,941.94 3,274.92 3,096.56 509.92 1,040.12 453.61 975.43 37.31 36.30 36.30 37.31 28.90 28.16 42.61 42.61 42.61 43.22 37.38 36.43 36.43 37.38 29.04 28.22 28.22 28.22 PIMA COUNTY FISCAL YEAR 2017/18 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 117170940 PARCEL ID # TAX LEVY $37.38 36.43 36.43 37.38 29.04 28.22 28.22 28.22 29.04 37.38 36.36 36.36 36.36 36.36 37.38 29.38 3-24 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11720024A $29.04 37.38 36.36 36.36 36.36 36.36 37.38 312.22 131.75 404.62 378.30 316.70 316.70 107.74 157.26 4,414.71 Total Levy $514,387.88 Passed and adopted this 21st day of August, 2017. Chair Pima County Board of Supervisors ATTEST: APPROVED AS TO FORM: 2017/18 Levy Resolution 3-25 This page intentionally left blank. 3-26 BUDGET ISSUES This section of the Fiscal Year 2017/2018 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2017/18 Budget, dated April 26, 2017; his May 23, 2017, Tentative Budget Adoption: Fiscal Year 2017/18; and his June 20, 2017 memorandum, Fiscal Year 2017/18 Final Budget Adoption. (The memoranda are located on pages 4-5, 4-30, and 4-69, respectively.) The tax rates included in the June 20th memorandum are not the final rates; Schedule B in the State Reports section contains the adopted County Tax Rates approved for fiscal year 2017/2018. Issues Synopsis During the development of the fiscal year 2017/18 budget, the following issues were recognized: • State Budget Cost Shifts - The shifting of the State of Arizona’s Budget Costs to Pima County continues to have direct, adverse impacts on the programs and services provided by the County in FY 2017/18. This year, State Budget cost shifts continue to be transferred to Pima County in the amount of $86 million, or nearly 26 percent of the existing primary property tax levy. The County has successfully resisted at least a portion of the State cost shifts. Based on a May 2016 decision by the Maricopa Superior Court, the County prevailed in litigation against the State of Arizona regarding the unconstitutional transfer to the County by the State’s Property Tax Oversight Commission of property tax liability to fund the State’s one-percent homeowner’s rebate. This positive ruling relieved Pima County of $15.8 million of annual payments to school districts in the County. • Increase in Taxable Assessed Values - The Taxable Assessed Value for FY 2017/18 totals $8,074,957,717. This is a net increase of $258,257,957, or 3.3 percent, over the current year and represents only the third annual increase in Taxable Assessed Value since FY 2009/10. While this amount represents an increase from FY 2016/17, the Taxable Assessed Value is still $910,754,113, or 10.1 percent less than eight years ago in FY 2009/10. • Annual 5-Percent Cap on Taxable Net Assessed Value Increases – Fiscal year 2017/18 represents the third effective year of a Constitutional amendment, approved by Arizona voters five years ago, that will substantially limit future overall appreciation of the existing property tax base by setting a five percent cap on taxable assessed value increases from year to year. Previously, the market dictated increases in taxable net assessed value. • Maintenance of Effort Budget - The budget that was adopted by the Board of Supervisors for fiscal year 2017/18 is primarily a “maintenance of effort” budget. It did not expand or add service programs. Because of ongoing state budget cost transfers to the County, there were insufficient dollars to fund these existing essential services as well as absorb the state cost transfers. • Property Taxes - The fiscal year 2017/18 Adopted Budget primary property tax rate for General Government decreases by $0.0800 from fiscal year 2016/17 due to the creation of the property road tax. The Transportation Property Road tax rate is $0.2500. The Library District and Regional Flood Control secondary property tax rates decrease by $0.0100 and $0.0200, respectively. Debt Service secondary property tax remains unchanged. The total 4-1 property tax rate for Pima County (excluding the State mandated Fire District Assistance Tax) increased from $5.8384 to $5.9784 per $100 of net taxable value, a net increase of $0.1400. • Transportation Property Road Tax - The property road tax is separate from and a subset of the County’s primary property tax rate, but it is added to the overall primary property tax rate for purposes of collection, expenditure limit calculation and for Truth in Taxation Hearing requirements. The maximum allowable rate for a property road tax is $0.2500 per $100 of net taxable value. This rate would yield $19,526,525 in revenues dedicated only to road repair and pavement preservation of local and neighborhood roads throughout the County. Arterial and collector roads will not be funded by this property road tax. These roads will have their own separate funding mechanisms. As noted above, the primary property tax rate has decreased by $0.0800, and the combined secondary tax rates have decreased by $0.0300, a total of $0.1100 reduction to offset the property road tax rate of $0.2500 per $100 of net taxable value. • Combined Property Tax Levy - Pima County’s fiscal year 2017/18 combined property tax rate increased by 14.00 cents per $100 of net taxable value over the prior fiscal year due to the Transportation Property Road Tax. The County will levy $481 million in primary and secondary property taxes in fiscal year 2017/18 (amount excludes the State mandated Fire District Assistance Tax). Last fiscal year was the third time that the combined levy had increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $63 million or 15 percent more than the amount levied in fiscal year 2010/11. • State-Shared Revenues - State shared sales tax revenue is projected to increase by $3.1 million in fiscal year 2017/18. This increase reflects a gradual recovery in the local economy and continued statewide economic growth. • Banner- University of Arizona Medical Center – South Campus - In fiscal year 2010/11, the County entered into a two-year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of what is now designated as Banner University of Arizona Medical Center – South Campus. In May 2012 the Board of Supervisors approved a second two-year contract with ABOR with an annual base funding of $15,000,000. In May 2014, the Board of Supervisors approved a third two-year contract with ABOR with an annual amount of $15,000,000 effective July 1, 2014. Due to the increased State Budget Cost shifts to the County in fiscal year 2015/16, the payment to Banner Health reflects a one-time decrease of $2,500,000 for this fiscal year. For fiscal years 2016/17 and 2017/18, the annual contribution amount is $15,000,000. • Rainy Day Funds - Maintaining a budget reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. The total General Fund Reserve for fiscal year 2017/18 totals $50,292,886. This reserve represents 9.1 percent of projected operating General Fund revenues for fiscal year 2017/18 compared to the budgeted ending fund balance of 10.8 percent of budgeted revenue last fiscal year. • General Fund Fiscal Year 2016/17 Ending Fund Balance - The projected General Fund available ending fund balance for fiscal year 2016/17 is $66,995,846. This is a projected increase of $5,754,994 over the budgeted General Fund Reserve of $61,240,853. This ending balance represents approximately 12 percent of projected General Fund revenues for FY 2016/17. 4-2 This net increase of $5,754,994 results from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget. Several General Fund departments experienced larger cost savings than originally anticipated when the budget was adopted, including savings in mandated payments, personnel vacancy savings due to inability to attract qualified applicants, election related cost savings, and general facilities costs. • Employee Compensation - A two-part employee compensation plan affecting general County employees, Sheriff Deputies and Corrections Officers was implemented for fiscal year 2016/17. There is no employee compensation plan for fiscal year 2017/18, except for those positions with job codes that are subject to the state mandated minimum wage increase. • Employee Benefits Costs - The County’s costs associated with providing benefits to its employees continues to increase. FY 2017/18 overall benefits costs are expected to increase by a net of $3.7 million over FY 2016/17 (from $145.4 million to $149.1 million). This increase in benefits costs will be absorbed by the County despite increasing costs within other areas of the County’s budget. • Employee Medical Insurance Benefits - Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14, the County’s employee medical insurance premiums increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator starting in fiscal year 2013/14. Under this new model, fiscal year 2013/14 insurance costs increased by less than 7% from the fiscal year 2012/13 cost. Medical insurance costs are expected to increase by approximately 5 percent to 7 percent per year under this new model. Fiscal year 2017/18 will be the County’s fifth year under a self-insured model for employee medical and pharmacy benefits. Based on the performance of the Health Insurance Benefits Trust Fund over the past year, both employer and employee biweekly rates remain unchanged from fiscal year 2016/17. Review of the Health Insurance Benefits Trust financial reports continue to show that transitioning to a self-insured plan was a prudent and beneficial decision for both employees and the County. • Employee Retirement Benefits - Retirement costs for certain employee plans continue to rise significantly. Employer and employee contribution rates for our main employee retirement plan, the Arizona State Retirement System (ASRS), will increase slightly from FY 2016/17. However, the County’s contribution to the Public Safety Personnel Retirement System (PSPRS), Correction Officer Retirement Plans (CORPs) and the Elected Official Retirement Plan (EORP) will experience net increases of over $5.4 million from the current year. • Hall(EORP)/Parker(PSPRS) Settlements - Recent court decisions pertaining to reform of pension contribution rates and retirement benefits for employees enrolled in the PSPRS, EORP and CORP will affect the County’s employer contribution rates in future years. Employees in PSPRS and EORP hired on or before July 19, 2011 recently had their contribution rates reduced and will be receiving refunds from the plans for past year’s overpayments. The County will pay close to $8 million refunds to the affected employees. Interest payments will be made on both the Hall and Parker settlements. PSPRS will allow for employer contribution credits in the amount to be paid back to help employers who need to use that method to free up funds. 4-3 • Combined Adopted Budget - Overall County budgeted expenditures of $1,267,072,355 are 2.8 percent higher than fiscal year 2016/17 budgeted expenditures of $1,232,771,605 and 15 percent less than ten years ago. The following County Administrator’s memoranda details and discusses these issues at length. 4-4 Date: April 26, 2017 To: The Honorable Chair and Members Pima County Board of Supervisors From: C.H. Huckelberry County Administrator Re: Transmittal of the Recommended Fiscal Year 2017/2018 Budget Introduction This memorandum transmits the Recommended Fiscal Year (FY) 2017/18 Budget for Pima County. These recommendations are based on information available in April 2017. As of today, the Governor and the State Legislature have not adopted a State budget for FY 2017/18. It is likely the final budget adopted by the State will have impacts on Pima County’s final budget and may change the recommendations made in this memorandum. It is also possible additional relevant information will become available for the Board of Supervisors as it deliberates on the budget prior to final adoption on June 20, 2017. On March 7, 2017, the Board approved holding five public hearings on the budget. These hearings will be held on the dates shown in the budget schedule below. In total, the Board will hold seven public hearings regarding the budget, totaling approximately 20 hours, before Final Budget Adoption. The budget hearings will be televised, as well as available for viewing through the internet. Working budget drafts, including budgets submitted by all County departments, have been available on the County Budget website since January 30, 2017. These reports receive weekly updates throughout the budget process and include the following: • • • Recommended Summary by Object Reports for both revenue and expenditures; Recommended Detail Line Item by Individual Unit Reports for revenue and expenditures; Recommended Positions by Individual Unit. The above financial reports include the FY 2015/16 actual amounts, the FY 2016/17 Adopted Budget, the FY 2016/17 year-to-date amounts as of the date of the report and the FY 2017/18 Recommended Budget. In addition to these reports, the County Budget website includes budget-related communications issued to the Board and County departments throughout the FY 2017/18 budget process to date. This information can be accessed at the County’s home page (www.pima.gov) by clicking on the County Budget link. 4-5 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 2 Significant dates in the budget adoption and tax levy processes are as follows: May 02, 2017 Board of Supervisors Budget Hearing (afternoon session) May 09, 2017 Board of Supervisors Budget Hearing (morning and afternoon sessions) May 16, 2017 Board of Supervisors Budget Hearing (afternoon session) May 17, 2017 Board of Supervisors Budget Hearing (afternoon session) May 23, 2017 Tentative Budget Adoption (Sets Budget Ceiling) June 20, 2017 Truth in Taxation Hearing (Primary, Regional Flood Control and the County Free Library) June 20, 2017 Final Budget Adoption August 21, 2017 Tax Levy Adoption (Date set by state statute) The documents shown below follow this budget memorandum. • Budget schedules showing fund balances, expenditures, revenues, transfers and other financing sources. • A summary of each department’s budget, including a description of the budget on a line-item account basis. • Descriptions of all supplemental funding packages requested by each department. The County’s base operating budget for all funds set forth in this recommendation includes projected continuing and new cost shifts, revenue reductions and revenue sharing. 4-6 TABLE OF CONTENTS I. OVERVIEW OF RECOMMENDED BUDGET .............................................................. 4 II. ISSUES SIGNIFICANTLY IMPACTING THE COUNTY BUDGET ................................... 6 A. State Cost Shifts ............................................................................................. 6 B. Employee Benefits ........................................................................................... 7 C. Supplemental Funding Requests ......................................................................... 8 D. Pavement Rehabilitation and Repair Funding......................................................... 9 III. GENERAL FUND ENDING FUND BALANCE: FY 2016/17 ....................................... 9 A. Positive Ending Fund Balance............................................................................. 9 B. Recommended Uses of General Fund Ending Balance .......................................... 11 1. Banner–University of Arizona Medical Center South Campus............................. 11 2. Fund Additional State Cost Shifts ................................................................. 11 3. General Fund Reserve ................................................................................. 11 4. Summary of Recommended Uses of General Fund Ending Balance ..................... 12 IV. GENERAL FUND SUBMITTED BASE BUDGET: FY 2017/18 .................................. 13 A. General Fund Base Budget Revenues ................................................................ 13 1. General Government Revenues Other Than Property Taxes ............................... 13 2. Primary Property Tax Revenues .................................................................... 13 3. Departmental Revenues ............................................................................... 14 4. General Fund Submitted Base Budget Expenditures.......................................... 15 B. County Staffing Decreases from FY 2016/17 ..................................................... 16 V. RECOMMENDED ADJUSTMENTS TO GENERAL FUND BASE EXPENDITURES ........ 17 VI. RECOMMENDED ADJUSTMENT TO GENERAL FUND SUBMITTED BASE REVENUES ..... 18 VII. THE OVERALL BUDGET ................................................................................. 18 A. Special Districts and Debt Service .................................................................... 18 1. County Library District ................................................................................ 18 2. Debt Service Fund ...................................................................................... 19 3. Regional Flood Control District...................................................................... 21 B. Annual Capital Projects Fund Budget and Capital Improvement Plan Budget ............ 22 1. Capital Projects Fund Budget ........................................................................ 22 2. Regional Wastewater Reclamation Capital Budget............................................ 23 3. Fleet Services Capital Budget ....................................................................... 23 VIII. COMBINED TOTAL COUNTY BUDGET .............................................................. 23 A. Combined County Property Tax Rate and Levy ................................................... 23 B. Combined County Budget ............................................................................... 25 4-7 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 4 I. OVERVIEW OF RECOMMENDED BUDGET Pima County’s FY 2017/18 Recommended Budget continues the conservative approach to budgeting that has been followed since the start of the last recession over nine years ago. During the recession, the County adjusted its budget in response to reduced revenues and increased service demands. It implemented various initiatives to address redundancy and improve efficiency. The centralization of core internal services, such as Finance, increased efficiency and reduced cost. The size of the workforce shrank, primarily through normal attrition. Priorities were re-evaluated and items of discretionary spending were reduced where appropriate. Department and agency budgets were incrementally reduced over time through a managed, thoughtful process. The cumulative effect of these departmental budget reductions has been substantial. General Fund supported departments have been reduced 13.5 percent, except the Sheriff’s Office, which was reduced 4.5 percent. State cost shifts continue to pose a significant challenge to the County’s budget. In recent years, the State began to shift significant costs to Pima County and the other counties in Arizona. The current budget includes State cost shifts totaling $86 million, or 26 percent of the existing primary property tax rate. County taxpayers continue to subsidize the State. The primary property tax base in Pima County will increase in FY 2017/18 by 3.3 percent. This is only the third time in eight years the property tax base has increased. Between FY 2009/10 and FY 2014/15, the County’s primary net assessed value declined 16.3 percent. It is expected the property tax base will continue to increase modestly for the next few years. FY 2017/18 significant budget highlights include the following: • The projected General Fund available ending balance for FY 2016/17 is $66,995,847, an increase of $5,754,994 over the budgeted General Fund Reserve of $61,240,853. This amount represents the beginning fund balance for FY 2017/18. • It is recommended that the non-recurring FY 2016/17 ending balance be allocated for the following purposes:      $15,000,000 to fund the contract payment to Banner Health on behalf of the Banner–University of Arizona Medical Center South Campus; $1,039,000 to fund the State’s shift of costs to the County for the Arizona Department of Revenue; $1,726,804 to fund State shift of costs to the County for Juvenile Corrections; $141,000 to fund State cost shifts to the County for the restoration of ALTCS Dental; $49,089,043 to fund a portion of the total General Fund Budget Reserve for FY 2017/18. 4-8 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 5 • Assuming continuation of the current primary property tax rate of $4.2896, recommended General Fund revenues and transfers-in for FY 2017/18 are projected to be $560,682,404, which is $1,908,468, or 0.34 percent, less than the current year. • Excluding primary property taxes, General Government revenues from all other sources are projected to increase $185,939. • The value of the net primary property tax base is projected to increase 3.3 percent, which will result in an increase in the primary levy of $11,078,233 at the current tax rate of $4.2896. • Total primary property tax revenues from all sources are projected to increase $10,288,980 at the current tax rate. Primary property tax revenues are different from the tax levy due to the impact of actual tax collections and delinquent tax collection rates and associated penalties and interest. Note that higher than expected property tax collections in the last three fiscal years slightly offset increased primary property tax revenues collected from all sources. • Recommended General Fund expenditures and transfers-out for FY 2017/18 are projected to be $627,678,252, which is $5,763,622, or 1 percent, more than the current year’s adopted budget. • No supplemental funding requests are recommended. • Existing State budget cost transfers for FY 2017/18 have an annual budget impact of $86 million, or 26 percent of the existing primary property tax rate of $4.2896. • The recommended General Fund Budget Reserve totals $56,919,918, or 10.2 percent of General Fund revenues and operating transfers-in. • The FY 2017/18 recommended budget maintains the current primary property tax rate of $4.2896 per $100 of net taxable value. While the property tax rate is unchanged, it will produce $10,228,980 million, or 3.04 percent, additional total primary property tax revenue. These additional property tax revenues are recommended to offset overspending in the Sheriff’s Department, increasing employee pension liability, annualization of the FY 2016/17 salary and decompression adjustments, and other ongoing increased costs. • The Recommended Budget for the Library District for operating costs, grants and operating transfers-out is $47,156,340, a $2,440,898 increase from the current year. The secondary property tax rate is recommended to remain unchanged at $0.5153. 4-9 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 6 II. • The Recommended Budget for Debt Service is $117,790,376, a $2,334,975 increase from the current year. The secondary property tax rate is recommended to remain unchanged at $0.7000. • The Recommended Budget for the Regional Flood Control District for operating costs, special funds, grants and operating transfers-out is $26,301,221, an increase of $1,465,156 from the current year. The secondary property tax rate is recommended to remain unchanged at $0.3335. • The combined, total recommended County property tax rate (excluding the Fire District Assistance Tax) is $5.8384 per $100 of net taxable value and is unchanged from FY 2016/17. The resulting combined County levy (excluding the Fire District Assistance Tax) is $469,108,545, a $15,163,692 increase from the current year. • The combined, total Recommended County Budget for FY 2017/18 is $1,243,595,459, which is $10,823,854, or 0.9 percent, more than the current year’s Adopted Budget. ISSUES SIGNIFICANTLY IMPACTING THE COUNTY BUDGET This section contains a series of brief descriptions of some of the major issues that impact Pima County’s FY 2017/18 Recommended Budget. Further details are contained in various memoranda accessed via the County Administrator Memoranda FY 2017/18 page of the County Budget website. A. State Cost Shifts The shifting of the State of Arizona’s Budget Costs to Pima County continues to have direct, adverse impacts on the programs and services provided by the County in FY 2017/18. The County has successfully resisted at least a portion of the State cost shifts. Based on a May 2016 decision by the Maricopa Superior Court, the County prevailed in litigation against the State of Arizona regarding the unconstitutional transfer to the County by the State’s Property Tax Oversight Commission of property tax liability to fund the State’s one-percent homeowner’s rebate. This positive ruling relieved Pima County of $15.8 million of annual payments to school districts in the County. Because of this decision, the Board of Supervisors was able to decrease the final primary property tax rate for FY 2016/17 by $0.0981 per $100 of net taxable value from the prior year’s rate. In FY 2015/16, the Governor and the Legislature also transferred $2,906,804 of new State budget costs to the County. These new costs include funding for State Juvenile Corrections, the restoration of ALTCS Dental Costs and costs associated with the Arizona Department of 4-10 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 7 Revenue. When these costs are added to the County’s additional costs already determined by the State, overall State cost shifts total nearly $86 million, or 26 percent of the primary property tax rate. A detailed list of these State cost transfers is shown in Table 1 below. Table 1: Continuing FY 2017/18 State Cost Transfers to Pima County. Amount Required Description From Pima County Arizona Health Care Cost Containment $ 17,610,721 Syst. Arizona Long Term Care System 39,475,000 Behavioral Health System State 3,064,936 Contribution Restoration to Competency 1,706,935 Sexually Violent Persons 1,215,782 Superior/Juvenile Court – Salaries and 17,692,751 Benefits Justice Courts – JP Salaries and Benefits 1,213,688 Constables – Salaries and Benefits 904,437 State Juvenile Corrections 1,726,804 Restoration of ALTCS Dental 141,000 AZDOR Operating Cost 1,039,000 Total $ 85,791,054 B. Employee Benefits The County’s costs associated with providing benefits to its employees continues to increase. FY 2017/18 overall benefits costs are expected to increase by a net of $3.7 million over FY 2016/17 (from $145.4 million to $149.1 million). FY 2017/18 will be the County’s fifth year under a self-insured model for employee medical and pharmacy benefits. Based on the performance of the Health Insurance Benefits Trust Fund over the past year, it is recommended that both employer and employee biweekly rates remain unchanged from FY 2016/17. Review of the Health Insurance Benefits Trust financial reports continue to show that transitioning to a self-insured plan was a prudent and beneficial decision for both employees and the County. The County provides eligible employees with Health Savings Accounts (HSAs). Employees can contribute pretax funds to these accounts, subject to Internal Revenue Service limits, to fund future medical costs. The County also contributes to this plan ($1,000 annually for employee only and $2,000 annually for all other premium tiers). The County is expected to spend $8.7 million in FY 2017/18 to fund employee HSAs. 4-11 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 8 Retirement costs for certain employee plans continue to rise significantly. Employer and employee contribution rates for our main employee retirement plan, the Arizona State Retirement System (ASRS), will increase very little from FY 2016/17. However, the County’s contribution to the Public Safety Personnel Retirement System (PSPRS), Correction Officer Retirement Plans (CORPs) and the Elected Official Retirement Plan (EORP) will experience net increases of over $5.4 million from the current year. Recent court decisions pertaining to reform of pension contribution rates and retirement benefits for employees enrolled in the PSPRS, EORP and CORP may the County’s employer contribution rates in future years. Employees in PSPRS and EORP hired on or before July 19, 2011 recently had their contribution rates reduced and will be receiving refunds from the plans for past year’s overpayments. Other elements of the court decisions are under negotiation and the cost of any other refunds is unknown. This decision alone could cause the County to send out nearly $5 million in the following fiscal year. C. Supplemental Funding Requests Various departments submitted 12 supplemental funding requests totaling $5,590,450. In addition, two supplemental revenue requests totaling $9,446,627 were submitted by the Regional Wastewater Reclamation Department, but they ultimately rely on sewer user fee increases in the future. Copies of all supplemental requests are located in the “Supplemental Packages” section of the Recommended Budget Book. The largest set of requests, totaling $4,791,436, or 86 percent, was submitted by the Sheriff’s Department. $2,566,094 of these requests are related to previous Board approved salary increases where all County departments and agencies were required to accommodate the expenditure increase within their adopted budgets. Of this amount, $1,400,000 relates to the FY 2014/15 50-cent per hour salary increase, and the remaining $1,166,094 relates to the FY 2016/17 general and decompression adjustments. The remainder of the Sheriff’s requests include funding for motor pool, supplies and services, and various information technology costs. I have not funded these requests for any department, and I will not fund them for the Sheriff’s Department. Other requests by departments include additional funding ranging from additional positions to funding motor pool increases and other supplies and services costs to funding specific programs or Courts and minimum wage adjustments. I have reviewed all of the supplemental requests submitted, and I am not recommending approving any at this time. Note: At their meeting of April 18, 2017, the Board of Supervisors approved three-percent increases in sewer user and sewer connection fees for the Regional Wastewater Reclamation 4-12 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 9 Department. These additional revenues will be included in the proposed tentative adopted budget submitted to the Board in mid-May. D. Pavement Rehabilitation and Repair Funding Previous memoranda to the Board discussed various alternatives for funding a pavement rehabilitation and repair program within the County. The options continue to be increasing gas taxes and/or Highway User Revenue Funds (HURF) on a statewide basis. This call for statewide transportation funding has been largely ignored by the Legislature. Various bills were introduced to permanently reverse HURF diversions to the State Department of Public Safety and return those funds to the various jurisdictions to repair roads, propose a local gas tax option and increase the State gas tax. Unfortunately, these efforts have been unsuccessful, and it appears no meaningful transportation funding reforms will be coming out of the Legislature this session. The County’s Capital Improvement Plan for FY 2017/18 includes $3 million for arterial and collector highway pavement preservation, maintenance and repair. Any net growth in HURF revenue in the next fiscal year will be dedicated to this project. Approximately $1.7 million of this funding relies on the Legislature renewing their FY 2016/17 effort to restore a portion of the HURF diversions to local governments. Unfortunately, the FY 2017/18 Governor’s budget sets a dangerous precedent and reinstates this portion of the HURF diversions for other uses in the State’s Budget. Local road repair within unincorporated Pima County cannot wait for the Legislature or the development of some type of regional pavement preservation and repair program. Staff is reviewing a number of potential proposals to the Board that, if approved, could provide approximately $8 million per year of funding for local highway repair in the unincorporated area. I anticipate a plan will be finalized and presented to the Board by mid-May to be considered as part of the Proposed Tentative Adopted Budget submittal. III. GENERAL FUND ENDING FUND BALANCE: FY 2016/17 A. Positive Ending Fund Balance The recommended General Fund ending balance for FY 2016/17 is $66,995,847. This is a projected increase of $5,754,994 over the budgeted General Fund Reserve of $61,240,853. This ending balance represents approximately 12 percent of projected General Fund revenues for FY 2016/17. This net increase of $5,754,994 results from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget, including: 4-13 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 10 • An $18.4 million larger FY 2016/17 beginning General Fund balance than was anticipated at the time the FY 2016/17 Budget Adoption. $8.1 million of this amount was the result of Pima County prevailing in its lawsuit against the State of Arizona and its requirement that the County transfer up to $15.8 million of General Fund dollars to local school districts. In addition, several General Fund departments experienced larger cost savings than originally anticipated when the budget was adopted, including savings in mandated payments, personnel and general facilities costs. • Projected $60.6 million in expenditure savings in the FY 2016/17 budgeted General Fund Reserve. • $1.7 million of elections related cost savings. • $750,000 of additional third-party rents. • Several departments continue to forecast significant personnel savings due, in part, to the inability to attract qualified applicants. These savings are partially offset by the following: • $6.1 million operating transfer-in from the Capital Projects Fund to the General Fund did not occur. • Additional $5 million negative net fund impact in projected Sheriff’s Department FY 2016/17 expenditures and revenues due to the Department forecasting the following:    $1.4 million overspending in personnel services, including special pays such as oncall pay, overtime, shift differential and holiday pay; $2.5 million overspending in various supplies and services objects such as repairs and maintenance, software maintenance, transcription services, law enforcement supplies, etc; $1.1 in revenue shortfalls from the Arizona Department of Corrections and various Sheriff’s fees. • Additional one-time operating transfers-out to the Capital Project Fund totaling $8,687,645 to fund various projects. • $3 million one-time operating transfer to the Facilities Renewal Fund for Banner HealthSouth Campus improvements. 4-14 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 11 B. Recommended Uses of General Fund Ending Balance Below are my recommendations for use of the $66,995,847 of non-recurring, one-time resources projected as the available ending balance of the General Fund on June 30, 2017. 1. Banner–University of Arizona Medical Center South Campus Over the past several years, the partnership between Pima County, The University of Arizona and now Banner Health has allowed the hospital and Pima County to align incentives and expand opportunities within the academic medical system. Beginning in 2010, the County entered into a two-year agreement with the Arizona Board of Regents on behalf of The University of Arizona College of Medicine for funding of The University of Arizona Medical Center South Campus. The Board approved additional contracts in 2012, 2014 and 2016, providing for annual base funding at $15 million in consideration for a variety of services at the South Campus complex that will benefit the County and health of its residents. This hospital arrangement continues to have my full support. I am recommending the County make the full $15 million payment to Banner Health in FY 2017/18 out of the FY 2016/17 ending fund balance. 2. Fund Additional State Cost Shifts As described in Section II.A, the State of Arizona continues to balance the State Budget by continuing a portion of new cost transfers originally sent to the counties in FY 2015/16. While Pima County prevailed in litigation with the State to nullify $15.8 million of these shifts, $2,906,804 of these additional costs remain. These additional costs were summarized previously in Table 1. The County continues its efforts to have these State costs returned to the State Budget. However, it is anticipated the Governor and Legislature will not take action to do so. Since the County will once again be required to pay for these costs, I recommend the full $2.9 million cost be paid from the FY 2016/17 ending fund balance. 3. General Fund Reserve In FY 1996/97, the General Fund Reserve was budgeted at zero. Since that time, the Board has taken a variety of significant actions to stabilize finances and enhance the fiscal integrity of the County. This has enabled the Reserve Fund to be steadily restored. The budget reserve has contributed to an enhanced bond rating for the County, which has saved approximately $2 million annually in reduced interest payments on County bond 4-15 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 12 projects. The reserve has also enabled the County to sustain the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. The persistently weak economy has put the County in an increasingly uncertain operating environment. The primary property tax base contracted significantly starting in FY 2010/11. While the taxable assessed value is now increasing for the third consecutive year in FY 2017/18, staff anticipates the real estate market and construction industry in the County will take several more years to fully recover from the impacts of the last recession. In addition, future increases in the tax base will be limited to a five percent Constitutional cap on taxable assessed value increases from year to year. This cap will substantially limit future overall appreciation of the existing property tax base. In addition, actions of the State and Federal governments that financially impact the County have become increasingly more common, erratic and unpredictable. This trend continues to shift State program funding to local governments. Consequently, maintaining the General Fund Reserve Fund balance at an adequate level has become an important goal. After the appropriations recommended above, funding the County’s agreement regarding Banner-University Medical Center South Campus and ongoing new State cost shifts the amount remaining of the projected FY 2016/17 General Fund ending balance is $49,084,043. I recommend the Board allocate this amount to fund a portion of the General Fund Budget Reserve. 4. Summary of Recommended Uses of General Fund Ending Balance Table 2 below summarizes the recommendations discussed above for allocation of the nonrecurring, one-time resources projected as the FY 2016/17 available ending fund balance of $66,995,847. Table 2: Recommended Allocation of FY 2016/17 General Fund Ending Balance. Recommendation Amount Banner–University Medical Center South Campus $15,000,000 State Cost Shifts: State Juvenile Corrections 1,726,804 Restoration of ALTCS Dental 141,000 Arizona Department of Revenue 1,039,000 General Fund Reserve 49,084,043 TOTAL $66,995,847 4-16 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 13 IV. GENERAL FUND SUBMITTED BASE BUDGET: FY 2017/18 A. General Fund Base Budget Revenues Assuming continuation of the current primary property tax rate of $4.2896, projected FY 2017/18 base budget revenues and operating transfers to the General Fund total $560,682,404. This is a $1,908,468, or 0.34 percent, increase from the current year budgeted revenues and operating transfers to the General Fund. Below is a brief discussion of each category of projected General Fund base revenues. 1. General Government Revenues Other Than Property Taxes Excluding primary property tax revenues, projected FY 2017/18 base budget General Government revenues from all other sources is $173,390,017; which is a $185,939, or 0.1 percent, increase from the current Adopted Budget. The largest revenue stream in this category – state shared sales tax – is projected to increase by $3.1 million, or 2.8 percent, to $115.2 million, reflecting a slow but continued recovery in the local economy. Vehicle License Tax revenue is also projected to show continued improvement next year with an overall increase of $1.25 million, or 4.6 percent. 2. Primary Property Tax Revenues a. Annual Five-percent Cap on Taxable Net Assessed Value Increases FY 2017/18 represents the third effective year of a Constitutional amendment, approved by Arizona voters five years ago, that will substantially limit future overall appreciation of the existing property tax base by setting a five percent cap on taxable assessed value increases from year to year. Previously, the market dictated increases in taxable net assessed value. b. Primary Property Tax Revenues The Taxable Assessed Value for FY 2017/18 totals $8,074,957,717. This is a net increase of $258,257,957, or 3.3 percent, over the current year and represents only the third annual increase in Taxable Assessed Value since FY 2009/10. While this amount represents an increase from FY 2016/17, the Taxable Assessed Value is still $910,754,113, or 10.1 percent less than eight years ago in FY 2009/10. In FY 2017/18, the market value of existing property in the County will increase by 1.85 percent. New construction will add 1.43 percent to the property tax base. Because the primary tax base will increase next year, use of the current year’s tax rate will result in a levy amount 3.3 percent greater than the current year’s levy. 4-17 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 14 Assuming the same primary rate as this year of $4.2896 per $100 of taxable assessed value, the resulting primary levy is $346,383,386. This is $11,078,233 more than the amount levied in this year’s Adopted Budget. In addition to collection of current year property taxes, the County receives revenue from the payment of delinquent property taxes from prior years and associated interest and penalties. Together with the projected primary property tax collection next year, assuming continuation of the existing rate of $4.2896, the total base property tax revenues projected for FY 2017/18 are $348,556,322. This amount is $10,288,980, or 3.04 percent, more than the total primary property tax revenues adopted in this year’s Budget. The majority of the difference between the levy amount and the revenues collected is attributable to the overall collection rate and reductions in the forecasted collections of penalties and interest on delinquent property tax collections. State Truth in Taxation statutes determine the County’s revenue neutral primary property tax levy each year. A neutral levy and corresponding tax rate is defined as the previous year’s levy plus additions to the tax base from new construction. Pursuant to statute, the County’s neutral primary rate is $4.2119, or $0.0777 lower than the current year’s rate. The resulting neutral primary levy is $6,274,242, or 1.81 percent, lower than the levy produced by the current year’s rate. If the current year primary rate is not reduced, the County will be required to hold a Truth in Taxation hearing prior to the final budget adoption. This statutory benchmark is more restrictive than the County’s Levy Limit imposed by the Arizona Constitution, which is indexed to reflect a modest annual rate of inflation of two percent. The Primary Levy Limit imposed by the Arizona Constitution allows the County’s primary rate to be increased to $5.1755, or $0.8859 higher than the current year’s rate. The resulting constitutionally capped levy is $417,919,436, which is $71,536,050, or 20.7 percent, greater than the levy produced by the current rate. 3. Departmental Revenues Base budget General Fund revenues from departments and operating transfers-in for FY 2017/18 are projected to total $38,736,065. This is a $12,383,387 net decrease from the current year’s budget. Significant decreases in revenues and operating transfers-in include the following: • • Reversing $6.5 million of one-time operating transfers-in from the Capital Projects Fund; Reallocating $4.3 million of third party and County department rent to the Facilities Renewal Fund to address deferred building maintenance; 4-18 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 15 • • Reducing the Sheriff’s State Criminal Alien Assistance Program fees and correctional housing revenue by $1.3 million; Decreasing operating transfers-in from various other County funds. 4. General Fund Submitted Base Budget Expenditures The amount required in FY 2017/18 to fund department submitted General Fund-supported base budgets for both expenditures and transfers-out is $552,851,530; which is $69,063,100, or 11.2 percent, less than the current year’s adopted budget. (These amounts do not include my recommendations regarding the use of the one-time FY 2016/17 ending fund balance and additional available funds; see Section V.) This base expenditure amount represents adopted departmental budgets adjusted for the annualized cost of the FY 2016/17 overall employee salary and Sheriff’s decompression adjustments; increased benefit costs; impacts to base pursuant to Board-adopted budget policies and prior directives; and decreases for one-time expenditures in the current year. Significant components within submitted base budget expenditures and operating transfersout, before adjustment for Final Budget Recommendations, include the following: • $284,001,355 of General Fund expenditures for Justice and Law Enforcement functions. • State cost shifts totaling $86 million, or 26 percent of the existing primary property tax rate. • $45,194,308 of operating transfers to other County funds. • $62,800,407 for mandated payments to fund State programs for indigent acute and long-term healthcare, as well as mental healthcare. • $13,126,534 for adult and juvenile detention healthcare. • $104,406,218 for General Fund employee benefits, including medical insurance, dental insurance, life insurance, workers compensation, unemployment insurance, Social Security, Medicare, employer HSA contributions and contributions to the six separate State retirement systems in which various employee groups and officials participate. • $5,114,359 for allocation to Outside Agencies. Significant additions to General Fund base expenditures for FY 2017/18 include the following: • $9,426,505 operating transfer-out to the Capital projects Fund for various projects. 4-19 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 16 • $5,088,563 to fund ongoing increases in PSPRS and CORP contributions ($4,516,537 Public Safety, $146,005 County Attorney Investigators and $426,021 Correction Officers). • $3,555,758 to fund the cost of the FY 2017/18 elections. • $1,673,937 to fund the annualization of the FY 2016/17 general salary and Sheriff commissioned officer decompression adjustments ($1,062,048 general salary adjustment and $611,889 decompression adjustments). B. County Staffing Decreases from FY 2016/17 Over the past several years, Pima County has taken significant actions to maintain an effective and efficient workforce while incrementally reducing unnecessary or redundant positions primarily through attrition. The overall County workforce has been reduced by over 1,340 Full-Time Equivalents (FTEs), or 16 percent, from its peak staffing in FY 2007/08 as shown in Table 3 below. In addition to decreases in staffing, the County instituted significant changes in the way it budgets and accounts for vacant positions and staff turnover. By having departments budget only for positions they can reasonably expect to fill during the course of the year, FTEs decreased by 194 in FY 2015/16. FY 2017/18 total budgeted FTEs decrease by a net of 58 from FY 2016/17. The majority of the year-to-year decrease in FTEs occurs in the General Fund. The Sheriff decreased overall funded FTEs by 38.8 by unfunding excess vacant positions. Elections and the Recorder reduced budgeted staffing by a combined 24.8 FTEs to reflect reduced temporary personnel requirements based on planned elections in FY 2017/18. The decrease also represents the net of various increases and decreases in the funded FTE count within the various County departments. Descriptions of FTE changes are included within the individual department descriptions in this book. Table 3: Total Budgeted FTE Positions, FY 2007/08 Adopted Budget through FY 2017/18 Recommended Budget. Cumulative Change in Change in Budgeted Budgeted Budgeted FY FTEs FTEs FTEs 2007/08 8,396 2008/09 8,113 (283) (283) 2009/10 7,838 (275) (558) 4-20 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 17 Table 3: Total Budgeted FTE Positions, FY 2007/08 Adopted Budget through FY 2017/18 Recommended Budget. Cumulative Change in Change in Budgeted Budgeted Budgeted FY FTEs FTEs FTEs 2010/11 7,753 (85) (643) 2011/12 7,361 (392) (1,035) 2012/13 7,314 (47) (1,082) 2013/14 7,329 15 (1,067) 2014/15 7,255 (74) (1,141) 2015/16 7,061 (194) (1,335) 2016/17 7,114 53 (1,282) 2017/18 7,056 (58) (1,340) V. RECOMMENDED ADJUSTMENTS TO GENERAL FUND BASE EXPENDITURES Table 4 below details the FY 2017/18 expenditure adjustments required to assume the additional ongoing State-related cost shifts and fully fund a 10.2 percent budget reserve. Table 4: Recommended Adjustments to FY 2017/18 Submitted Base Expenditures and Operating Transfers-out. Proposed FY 2017/18 Expenditures and Operating Transfers-out Uses of FY 2017/18 Ending Fund Balance: Banner-University Medical Center South Campus Fund Portion of 10.2 Percent FY 2016/17 Budget Reserve Ongoing State Cost Shifts: State Juvenile Corrections Restoration of ALTCS Dental Arizona Department of Revenue Costs Fund Remainder of 10.2 Percent Budget Reserve Total FY 2017/18 Recommended Expenditures and Operating Transfers-out $552,851,530 $15,000,000 $49,089,043 $1,726,804 $141,000 $1,039,000 $7,830,874 $627,678,251 The Recommended General Fund budget totals $627,678,251 and consists of $582,483,943 of expenditures and $45,194,308 of operating transfers-out to other County departments and funds. 4-21 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 18 I am also recommending a General Fund Budget reserve of $56,919,918. This amount represents 10.2 percent of recommended revenues and operating transfers-in. This reserve meets the Government Finance Officers Association recommendation of a minimum set aside, provides the capacity to accommodate any additional State cost shifts over and above those included in the current recommended budget and retains a reserve capacity for any emergency funding during the course of the coming fiscal year. Additional discussion regarding the value of this reserve occurs in Section III.B.2. VI. RECOMMENDED ADJUSTMENT TO GENERAL FUND SUBMITTED BASE REVENUES Assuming continuation of the current primary property tax rate of $4.2896, projected FY 2017/18 base budget revenues and operating transfers to the General Fund total $560,682,404. These base revenues, plus operating transfers-in, plus the $66,995,847 of FY 2016/17 ending fund balance discussed in Section III.A above, are sufficient to fund the $627,678,251 of General Fund recommended expenditures and operating transfers-out. Therefore, I am not recommending any changes to the primary property tax rate or to any other revenue contained in the base request. VII. THE OVERALL BUDGET A. Special Districts and Debt Service 1. County Library District The Library District is funded by a dedicated secondary property tax and serves the entire County. In FY 2017/18, the Pima County Public Library budget includes the operation of a Main Library; 25 branches; a bookmobile; and online services, including a dynamic web portal, Infoline, “Ask a Librarian,” online homework help, employment and career help, full-text magazine and journal articles and downloadable e-books, audiobooks, video and music. The Library has a collection of 1.2 million catalogued items, which will be borrowed nearly 7 million times in the course of a year. The Library provides nearly 1,200 computers that generate 1.2 million computer sessions by the public, welcomes 5.4 million visitors through its doors each year, and nearly half of all Pima County residents hold Pima County Public Library cards. The Library offers an increasing number of digital items to its patrons, including e-books and downloadable audiobooks, as well as streaming video. Community groups use library facilities to hold meetings of civic and educational interest, and these facilities are gathering places where people interact, share information and engage in creating content through 21st Century Skills. 4-22 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 19 The County Library District’s property tax base is increasing for the third year in a row. The tax base is projected to increase 3.3 percent in FY 2017/18. The FY 2017/18 Recommended Budget for operating costs, grants and operating transfersout is $47,156,340, which is a $2,440,898 increase from the FY 2016/17 budgeted amount of $44,715,442. The recommended budget will fund increased operating expenses for salaries and benefits, books and materials, information technology, facilities management, finance and other internal service charges and maintenance costs. Additionally, four Capital Improvement Program projects for new and expanded library facilities are scheduled in FY 2017/18. The recommended Library District secondary property tax rate for FY 2017/18 of $0.5153 per $100 of taxable assessed value is unchanged from FY 2016/17. The recommended tax rate is projected to provide $41,165,381 in revenues that will be supplemented by a projected $1,661,500 from fines, interest, grants and miscellaneous revenue and $4,329,459 from the Library District fund balance in order to meet the recommended overall budget of $47,156,340. In FY 2015/16, the State Legislature passed legislation making the Library District secondary property tax levy subject to Truth in Taxation requirements similar to the requirements already in place for the County’s primary property tax levy. FY 2016/17 was the first effective year of this requirement. State Truth in Taxation statutes determine the Library District’s neutral revenue secondary property tax levy each year. A neutral levy and the corresponding tax rate is defined as the previous year’s levy plus additions to the tax base from new construction. Pursuant to statute, the Library District’s neutral secondary property tax rate is $0.5060, or $0.0093 less than the proposed secondary tax rate of $0.5153. The resulting neutral secondary levy is $40,859,286, or 1.8 percent, lower than the levy produced by the current year’s rate. As required by the statute, Truth in Taxation notices will be created and advertised by the County. A Truth in Taxation Hearing will be held prior to the final budget adoption. 2. Debt Service Fund The total Recommended FY 2017/18 Debt Service Fund budget is $117,790,376, a $2,334,975 increase from the current fiscal year. The Debt Service Fund includes payments on the County’s General Obligation debt, the Street and Highway Revenue Bond debt, and Certificates of Participation debt, all of which are long-term debt. 4-23 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 20 a. General Obligation Debt Service The County’s General Obligation Debt Service is funded with a secondary property tax levy. The FY 2017/18 recommended General Obligation debt service of $56,217,356, an increase of $1,325,038 from FY 2016/17, will fund existing debt service. As originally planned when the 1997 Bond Program began, the debt service on new bond sales supported by the secondary tax levy was being offset by ongoing reductions in debt service for existing outstanding bonds. As the 1997 bonds were being retired, 2004, 2006, and 2014 bonds were sold, incurring new debt. The County issued the final General Obligation Bond Authorization in FY 2016/17. The County has several major capital improvement projects next fiscal year using General Obligations, including the construction of the new Pima Animal Care Center, various community development projects, flood control, erosion control, and urban drainage; and various park improvement projects. I recommend the General Obligation Debt Service tax rate remain unchanged at $0.7000 per $100 of assessed value for FY 2017/18. b. Street and Highway Revenue Debt Service The 1997 Transportation Bond authorization provides for the sale of Street and Highway Revenue bonds with the debt service being repaid from the HURF revenues the Transportation Department receives from the State of Arizona. The recommended Street and Highway Revenue Bond debt service of $19,339,857, a $356,748 increase from FY 2016/17, will fund existing debt service, as well as debt service on a proposed $30 million bond sale expected to occur in the spring of 2018. c. Certificates of Participation Debt Service The Certificates of Participation (COPs) debt service of $42,233,163, an increase of $653,189 from FY 2016/17, includes COPs issued in prior years for the acquisition or construction of County facilities such as the Public Service Center, the Bank of America building, the Fleet Services Facility, and various sewer projects. COPs debt service is paid from funds other than the General Obligation debt service tax levy. d. Sewer Debt Service In addition to the debt service included in the Debt Service Fund, Pima County has debt service that is included in the Regional Wastewater Reclamation Enterprise Fund and paid for with sewer system revenues. As of June 30, 2016, the County had approximately $1.2 billion of debt. Of the County’s $1.2 billion debt, $104,145,000 is for sewer revenue bonds, 4-24 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 21 $449,500,000 is for sewer revenue obligations, and $14,934,347 is for loans from the Water Infrastructure Finance Authority of Arizona (WIFA). This total of $568,579,347, or 48 percent, is the direct debt of the County and is repaid solely from sewer system revenues with no impact on the overall Debt Service Tax Rate. In addition to the direct sewer debt, another $61 million of the remaining County debt consists of COPs issued to pay for sewer projects. In total, debt for sewer infrastructure is approximately 53 percent of all County debt. 3. Regional Flood Control District For the third time in eight years, the value of the Regional Flood Control District’s (RFCD) property tax base is forecasted to increase. The RFCD’s taxable net assessed value is projected to increase four percent in FY 2017/18. The recommended operating budget for the three components of the RFCD is $17,496,778, which is a net decrease of $155,652 under the current year’s budget. This amount includes $16,548,778 for Flood Control Operations, $107,500 of grant-related expenditures and $840,500 of expenditures related to the Canoa Ranch In-Lieu Special Revenue Fund. The RFCD recommended budget also includes operating transfers-out totaling $8,804,443, an increase of $1,620,808 over the current year. These transfers include the following: • • • • • • $8,400,000 transfer to the Capital Projects Fund $189,602 to the Stadium District for operating and maintenance costs of the Kino Environmental Restoration Project $107,500 of Flood Control Grants match $77,341 to the Debt Service Fund for the RFCD’s share of debt service on COPs issued in 2010 for the Countywide Enterprise Accounting System $20,000 in funding for Tucson Clean and Beautiful $10,000 in funding for the County’s Native Plants Nursery I recommend the RFCD’s FY 2017/18 tax rate remain unchanged at $0.3335 per $100 of assessed value. The State Legislature passed legislation making the Regional Flood Control District secondary property tax levy subject to Truth in Taxation requirements similar to the requirements already in place for the County’s primary property tax levy. A neutral levy and the corresponding tax rate is defined as the previous year’s levy plus additions to the tax base for new construction. Pursuant to statute, the Regional Flood Control District’s neutral secondary property tax rate is $0.3233, or $0.0102 less than the proposed secondary tax rate of $0.3335. The resulting neutral secondary levy is $23,838,114, or 3.06 percent less than the levy produced by the current year’s rate. As required by the statute, Truth in Taxation Notices will be created and 4-25 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 22 advertised by the County. A Truth in Taxation Hearing will be held prior to the final budget adoption. B. Annual Capital Projects Fund Budget and Capital Improvement Plan Budget As set forth in Table 5 below, the FY 2017/18 recommended Capital Improvement Plan of $170,280,461 consists of the Capital Projects Fund Budget of $118,962,465 and the Capital Projects of Regional Wastewater Reclamation of $49,257,735, Fleet Services of $1,821,500, and Facilities Management-Garages of $238,761. A complete list of projects for the Recommended Capital Improvement Plan is included in the Capital Projects section of this Recommended Budget Book. Table 5: Recommended FY 2017/18 Capital Projects Fund Budget and Capital Improvement Plan Budget. Capital Improvement Plan Capital Projects Fund Transportation Facilities Management Sheriff’s Department Regional Flood Control District Parks and Recreation Information Technology Community Development Environmental Quality Office of Sustainability and Conservation Total Capital Projects Fund Wastewater Reclamation Budget Fleet Services Budget Facilities – Garages Telecommunications Budget Total Capital Improvement Plan FY 2016/17 Bond and NonBond Project Budgets FY 2017/18 Bond and NonBond Project Budgets Difference 1997 Bonds 2004/2014 Bonds Non-Bonds $50,896,922 31,441,543 300,000 15,632,511 $58,643,855 40,094,909 13,212,097 $ 7,746,933 8,653,366 (300,000) (2,420,414) $15,521,756 - – 13,620,244 893,511 $43,122,099 26,474,665 12,318,586 1,037,929 750,000 3,614,498 1,280,615 1,735,000 262,000 3,176,026 538,102 697,071 (488,000) (438,472) (742,513) 289,000 240,500 538,102 545,687 2,025,526 - 900,313 262,000 910,000 - 775,325 $13,483,296 $2,524,411 $16,589,358 - 1,050,476 $18,135,444 - 250,000 $84,237,663 $49,257,735 (1,469,509) - - 1,821,500 (116,121) (1,575,000) $12,847,077 $16,589,358 $18,135,444 238,761 $135,555,659 525,151 $105,479,169 $46,733,324 3,291,009 354,882 1,575,000 $157,433,384 1,300,476 $118,962,465 $49,257,735 1,821,500 238,761 $170,280,461 1. Capital Projects Fund Budget The recommended $118,962,465 Capital Projects Fund Budget for FY 2017/18 is an increase of $13,483,296, or 12.8 percent, from the current year’s budget of $105,479,169. Of the total Capital Projects Fund, $16,589,358 is funded through 1997 bonds, $18,135,444 is funded through 2004/2014 bonds, and the remaining $84,237,663 is funded through other 4-26 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 23 non-bond sources including Regional Transportation Authority (RTA) Sales Taxes, Impact Fees, Grants, COPs, and General Funds. The Department of Transportation has budgeted $58.6 million for 43 projects. The projects include a portion of Broadway Boulevard, Euclid to Country Club for $10 million and Cortaro Farms Road, Camino de Oeste to Thornydale Road for $9.7 million. Funding for the FY 2017/18 Department of Transportation Capital Program consists of $15.5 million in HURF Bonds, $13.7 million in State Revenue, $12.7 million in Impact Fees, $2.3 million in Grants, $1.6 million in RTA Funding, and $12.8 million from various other funding sources. Facilities Management has budgeted $40 million for 21 projects. This year’s requested budget includes $13.6 million for the new Animal Care Center funded with General Obligation bonds authorized by the voters in 2014 and $12.4 million for the renovation of the Historic Pima County Courthouse, funded by the General Fund and COPs. The RFCD has budgeted $13.2 million for 18 projects including $2.7 million for Pantano Wash, Fort Lowell Park to Tanque Verde Road, and $2.5 million for Santa Cruz River maintenance projects, both funded with Tax Levy Revenue. 2. Regional Wastewater Reclamation Capital Budget The FY 2017/18 Recommended Capital Budget for the Regional Wastewater Reclamation Department (RWRD) is $49,257,735, an increase of $2,524,411 from FY 2016/17. The FY 2017/18 Capital Program is planned to be funded entirely with RWRD Obligations. Conveyance projects total $29.4 million, including $10 million for Minor Rehabilitation Projects, $6.9 million for the Southeast Interceptor Augmentation, and $2.5 million for the Old Nogales Interceptor Augmentation. Treatment projects total $19 million and include the Continental Ranch Regional Pump Station Modification project budgeted for $5.5 million. 3. Fleet Services Capital Budget The FY 2017/18 recommended capital budget for Fleet Services is $1,821,500, a decrease of $619,509 from FY 2016/17. The recommended budget includes $1.5 million for the Houghton Road fuel island that will be funded through Fleet Operations. VIII. COMBINED TOTAL COUNTY BUDGET A. Combined County Property Tax Rate and Levy The combined primary and secondary property taxes levied by the County fund 38 percent of the total County Recommended Budget expenditures. These are the only County revenues over which the Board has substantial control. The remainder of the County budget is 4-27 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 24 supported almost entirely by charges for services and intergovernmental revenues, primarily State revenue sharing and grants. As discussed in Section VI, it is recommended that the County’s primary property tax rate, which supports the County’s General Fund, remain unchanged from the FY 2016/17 rate of $4.2896 per $100 of taxable assessed value. Pursuant to State Truth in Taxation statutes, the levy produced by this tax rate will be over the neutral levy. A Truth in Taxation hearing will be required to be noticed and held at the same time as Final Budget Adoption. The County’s neutral levy is $4.2119 per $100 of taxable assessed value. The County controls three secondary property tax rates and their associated levies: Library District, RFCD and Debt Service. It is recommended the property tax rates for these three levies remain unchanged from the FY 2016/17 rates. The net of these changes in the secondary property tax rates and increased taxable assessed values will produce $4 million of additional revenue in FY 2017/18. The result of these recommendations is a combined County property tax rate of $5.8384 per $100 of taxable assessed value, unchanged from the FY 2016/17 tax rates. The FY 2017/18 recommended primary and secondary County tax rates are summarized in Table 6 below. Table 6: Combined Recommended County Property Tax Rate. FY 2016/17 FY 2017/18 Adopted Recommended Description Rates Rates Difference Primary $4.2896 $4.2896 $0.0000 Library District 0.5153 0.5153 0.0000 Debt Service 0.7000 0.7000 0.0000 Regional Flood Control District 0.3335 0.3335 0.0000 TOTAL $5.8384 $5.8384 $0.0000 For only the third time in eight years, the value of the County’s overall property tax base will increase next fiscal year. Consequently, the rates recommended above will be applied to a primary tax base that is 3.3 percent more than the current year’s base and to secondary tax bases that range from an increase of 3.3 percent (Debt Service and Library District) to an increase of 4 percent (RFCD). These net increases in the tax base, combined with recommended primary and secondary property tax rates, result in the recommended combined County property tax levy increasing by $15,163,692, or 3.34 percent, more than the current year levy as shown in Table 7 below. 4-28 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2017/18 Budget April 26, 2017 Page 25 Table 7: Combined Recommended County Property Tax Levy. FY 2017/18 FY 2016/17 Recommended Description Adopted Levies Levies Difference Primary $335,305,153 $346,383,386 $11,078,233 Library District 40,279,454 41,610,257 1,330,803 Debt Service 54,716,898 56,524,704 1,807,806 Regional Flood Control District 23,643,348 24,590,198 946,850 TOTAL $453,944,853 $469,108,545 $15,163,692 B. Combined County Budget The combined Recommended County Budget, reflected in the budget schedules and departmental budget summaries following this memorandum, is $1,243,595,459. This is a $10,823,854, or 0.9 percent, increase from the FY 2016/17 Adopted Budget of $1,232,771,605. 4-29 May 23, 2017 Tentative Budget Adoption: Fiscal Year 2017/18 Background Pursuant to state statute, the Board of Supervisors is required to adopt a tentative budget to establish a maximum ceiling for the County budget. Adoption of the Tentative Budget serves to set the maximum County expenditure ceiling and establish a maximum tax rate. Prior to final budget adoption on June 20, 2017, the Board may reallocate expenditures and revenues among departments differently than as set forth in the Tentative Budget and may decrease expenditures, as well as corresponding tax rates. Status Report My original recommendations were included in my transmittal of the Recommended Budget to the Board on April 26, 2017. The Recommended Budget included $1,243,595,459 of combined County expenditures. $582,483,943 of this amount represents General Fund expenditures. Based on additional information available since the transmittal of the Recommended Budget, I propose the following adjustments to the original recommendations: Proposed Transportation Property Road Tax and Pavement Preservation In my May 23, 2017 Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair memorandum to the Board (Attachment A), I discuss the failure of the State Legislature to address pavement and road preservation needs on a statewide basis. Additionally, the City of Tucson held an election on May 16, 2017 and received voter approval of a five-year, one-half percent increase in their sales tax. The City sales tax means another $100 million in pavement preservation and repair funds will be dedicated to city streets and highways. While such a sales tax increase benefits city residents, it does not address our regional funding shortfalls for pavement preservation and road repair. As it is unlikely any statewide or regional plan regarding pavement preservation and road repair will emerge in the near future, our only option left is to raise revenues ourselves. The option I recommend to the Board of Supervisors is the enactment of a property road tax permitted by Arizona Revised Statutes (ARS) 28-6712 and enacted by a simple majority of the Board. This property road tax is separate and a subset of the County’s primary property tax rate, but it is added to the County’s primary property tax for purposes of collection, expenditure limit calculation, and for Truth in Taxation hearing requirements. Such a tax would be designated as a separate line item on the property tax bill. If the Board approves this levy, it must be segregated and it must be used exclusively for streets, highways or roads. This property road tax can be levied upon final budget adoption, which means that if approved by the Board, road repairs would begin immediately. 4-30 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 2 The maximum allowable rate for a property road tax is $0.2500 per $100 of net taxable value. Upon adoption by the Board, this rate would yield $19,526,525 in revenues dedicated only to road repair and pavement preservation of local and neighborhood roads throughout the County. Arterial and collector roads will not be funded by this property road tax. These roads will have their own separate funding mechanisms. The use of Property Road Tax funds for local road repair would be based on very specific terms and conditions for each jurisdiction as detailed in Attachment A and summarized below. 1. All revenues must be used exclusively for pavement preservation, pavement repair and road resurfacing, including total roadway pavement reconstruction when necessary. 2. All pavement repair activities, whether they be pavement reconstruction, pavement overlay or pavement sealing and surfacing must be competitively bid to private contractors. 3. Local road repair projects will be selected by the Board at a public meeting. 4. How each Supervisor develops local road repair priorities will be up to the Supervisor, with technical assistance provided by the County’s Department of Transportation. 5. County staff and departments will administer the program. Funding allocations within cities and towns will be defined by an intergovernmental agreement. In the interest of tax equity between the incorporated and unincorporated areas of the County, any property tax levied by the Board for roads must be shared equitably with cities and towns in accordance with each jurisdiction’s assessed value. ARS 28-6707 relates to this matter. Pages 4 through 7 of Attachment A discuss the specifics of the Property Road Tax allocations within supervisorial districts and cities and towns. Table 5 of Attachment A summarizes the total distribution of Property Road Tax repair revenue by Supervisorial District. Table 5 also shows that $8,190,205 of FY 2017/18 Property Road Tax collections will be allocated to unincorporated Pima County, with the remaining $11,336,320 allocated to cities and towns. If the Board adopts this new levy and rate, I propose the following reductions to the County’s General Fund primary property tax rate and secondary property tax rates to offset $0.1100 of the $0.2500 property road tax in FY 2017/18: 1. Reduce the General Fund primary property tax rate by $0.0800 per $100 of net taxable value. 2. Reduce the Library District secondary property tax rate by $0.0100 per $100 of net taxable value. 3. Reduce the Regional Flood Control District by $0.0200 per $100 of net taxable value. 4. Debt Service secondary property tax rate remains unchanged. 4-31 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 3 Given the economic development activities and the growth in the tax base occurring in Pima County, I am confident our assessed value will grow at an equal or greater rate than it grew in FY 2016/17. Hence, the FY 2018/19 budget will be structured to fully absorb the property road tax increase, making it fiscally neutral from a tax impact to the taxpayers of the County. The Board should also consider levying the property road tax for at least a five-year period, at the end of which other regional funding alternatives can be considered. Specific adjustments to County revenues and expenditures impacted by the adoption of the property road tax are detailed in the following sections discussing proposed changes to the Proposed Tentative Adopted Budget. Proposed Tentative Budget Adjustments A. General Fund The Proposed Tentative Adopted Budget includes a $0.0800 reduction in the General Fund primary property tax rate, from $4.2896 to $4.2096. This reduction in rates will reduce General Fund primary property tax revenue by $6,248,890. At the Board’s Budget Hearing of May 2, 2017, the Presiding Judge asked that the County reconsider funding two of the Superior Court’s supplemental funding requests: 1. $55,756 to fund one-half of the cost of the Adult Probation Community Restitution Program formerly funded out of the Adult Probation Fees Fund to cover the salary and benefits costs of intermittent on-call leaders to supervise adult probationers performing community service. 2. $63,285 to fund the salary and benefits costs of one surveillance officer who is part of the Domestic Violence Arrest Team. This funding replaces expired grant funds that were utilized to fund this position in the past. The FY 2017/18 cost of these two supplemental requests is $119,041. I have placed this funding into the Budget Stabilization Fund in Contingency pending an analysis of the programs, eligibility standards, where appropriate, and the development of performance measures. My original budget recommendation included $4,384,269 of various projects in the Budget Stabilization Fund. Attachment B provides a breakout of these recommended projects, payments and outside agencies. Since making my original recommendations, I added funding for the two supplemental requests described above and seven additional outside agencies totaling $154,500. These additional outside agencies are also included on Attachment B. The outside agencies included in the Budget Stabilization Fund are meant to augment services provided by the County and support various programs and services provided by our community partners that benefit our citizens. These programs are placed into the Budget Stabilization Fund pending our receiving specific information regarding descriptions of how the funding will be utilized, the justification for the County providing funding and providing valid performance 4-32 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 4 measures. Approval of the overall County budget will constitute the award of these funds to the specified agencies and approval of the resultant contracts with these specific agencies/organizations for the specified amounts and intended services. Last November’s election resulted in new Constables taking office. These new members impact the department’s budgeted benefits based on the various elections they make for employee healthcare, dental care, etc. In addition, new Constables receive various trainings as they assume their duties. These additional costs were not included in the original budget recommendation for the department. I have added $25,000 of additional expenditure authority to the department’s Proposed Tentative Adopted Budget to assist this small department in meeting these and other new costs. As the result of the changes above, the proposed General Fund Reserve is decreased $6,547,032 from the recommended amount of $56,919,918 to $50,372,886. The effect of all these adjustments is that the General Fund’s Recommended Expenditure amount of $582,483,943 will decrease $6,248,491 to $576,235,452. Recommended General Fund Revenues of $556,301,687 will decrease $6,248,490 to $550,053,197. B. Other County Funds 1. Transportation Property Road Tax Fund Earlier in this memorandum, I proposed a new primary property tax dedicated exclusively to local pavement preservation and road repair throughout the County. The proposed property tax rate is $0.2500 per $100 of net taxable value. If this primary property tax is approved and levied by the Board, it would yield $19,526,525 in revenues. These revenues will be accounted for within a unit in a new Transportation Property Road Tax Fund within the Transportation Department and kept separate from other Transportation revenues. Although the County is allocating more than $11.3 million of the property road tax to cities and towns with the remaining $8.2 million dedicated to local roads in the unincorporated area, the entire $19.5 million of costs would be subject to Pima County’s constitutionally restricted expenditure limit. To avoid having to cut spending from County programs to pay for city and town local road repair, the County intends to finance the property road tax program by issuing Certificates of Participation (COPs) with three-year repayment schedules because spending long-term debt proceeds is not subject to the constitutionally restricted expenditure limit. The full $19,526,525 of revenue received in the Transportation Property Road Tax Fund in FY 2017/18 will be transferred to the County’s Debt Service Fund and dedicated exclusively to the COPs debt service payments. 4-33 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 5 2. Debt Service Fund The County will issue COPs to fund the Property Road Tax Program while remaining within its constitutionally required expenditure limit. As mentioned in the Transportation Property Road Tax Fund section in the paragraphs above, all $19,526,525 of budgeted property tax revenues received by that fund will be transferred to the Debt Service Fund. The interest cost of this financing will be minimal, since the County intends to repay 90 percent of the debt in the first year, 98 percent by the second year, and the entire amount repaid in the third year. A portion of the road tax revenues allocated to cities and towns will be used to pay the cities’ and towns’ proportionate shares of this financing cost. The FY 2017/18 Proposed Tentative Adopted Budget includes an additional $17,000,000 over the original recommended Debt Service expenditures to fund the first year of the three-year debt repayment schedule. The remaining funds will be held in the Debt Service Fund balance to make the year two and three debt repayments. 3. Capital Projects Fund My original Recommended Budget included $8,000,000 of expenditures for local road pavement preservation and road repair projects within the unincorporated area of the County. My Proposed Tentative Adopted Expenditure Budget has been adjusted to include $8,190,205 to pay for these costs in the unincorporated area of the County and $11,336,320 for expenditures in cities and towns for the local pavement preservation and repair costs within their boundaries. Both of these projects will be funded with proceeds from the issuance of COPs debt. The expenditure budget for several Neighborhood Reinvestment Bond Projects increased a total of $798,862 based on FY 2016/17 projections of activity. The changes described above increase the overall Capital Projects Fund Proposed Tentative Adopted Budget by $12,325,387 over the earlier recommended budget. FY 2017/18 Capital Project Fund expenditures now total $131,287,852. 4. Fleet Services After making my original recommendation regarding the monthly motor pool rates charged to County departments by Fleet Services, I asked Finance and Fleet Services staff to review these rates. Staff provided a recommendation that motor pool rates for all categories of vehicles be reduced by $55 per vehicle per month. This change in monthly rates will result in a countywide reduction in motor pool charges of $1,000,000 from the Recommended Budget. Prior to making this adjustment, overall motor pool charges were budgeted to increase by $500,000 in FY 2017/18. 4-34 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 6 While Fleet Services revenues are adjusted for the $1,000,000 reduction in revenue in the Proposed Tentative Adopted Budget, individual department budgets will not be adjusted or reduced. Instead, departments will be encouraged to use any motor pool savings to support any other budget needs that may exist. 5. Library District The Library District’s secondary property tax rate includes a reduction from the Recommended Budgeted property tax rate of $0.5153 to a Proposed Tentative Adopted Budget property tax rate of $0.5053. The purpose of this $0.0100 reduction in the rate is to offset part of the impact of the proposed new Transportation Property Road Tax. Overall, FY 2017/18 Library District property tax revenues are reduced by $781,062. This reduction in revenues will be absorbed within the District’s existing fund balance. 6. Regional Flood Control District The Regional Flood Control District’s secondary property tax rate includes a reduction from the recommended budget property tax rate of $0.3335 to a Proposed Tentative Adopted Budget property tax rate of $0.3135. The purpose of this $0.0200 reduction in the rate is to offset part of the impact of the proposed new Transportation Property Road Tax. Overall, FY 2017/18 Regional Flood Control District property tax revenues are reduced by $1,425,483 from the recommended amount. This reduction in revenues will be absorbed within the District’s existing fund balance. 7. Regional Wastewater Reclamation Fund At their April 18, 2017 regular meeting, The Board of Supervisors approved three percent increases in Sewer User and Sewer Connection Fees. The Proposed Tentative Adopted Budget includes these increased revenues in the amounts of $3,979,461 and $411,857 respectively. Combined County Budget If all recommendations contained in this memorandum are approved, the combined total County property tax rate is increased $0.1400 from the Fiscal Year 2016/17 combined rate. The combined levies produced by this rate will increase by $26,608,950 or 6 percent from the current year. The combined primary and secondary property taxes levied by the County fund 38 percent of the total County recommended expenditures. The combined overall County Proposed Tentative Budget for Fiscal Year 2017/18 is $1,267,072,355 and is $34,300,750, or 3 percent, more than the current year and $255,834,213, or 15 percent, less than ten years ago. 4-35 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 7 Prior to final adoption of the budget on June 20, 2017, I will transmit to the Board any other recommended adjustments to the Tentative Budget that may be necessary to incorporate the most recent information available to project this year’s General Fund ending fund balance and next year’s revenues and costs. I will develop any such recommended adjustments within the tax rates presented within the proposed tentative budget to the Board, which are the tax rates listed in the table below. Recommended Fiscal Year 2017/18 Budgets and Tax Rates The table below outlines both the FY 2017/18 budgets and tax rates I proposed in my original recommended budget and the proposed tentative amounts for Fiscal Year 2017/18 based on the information contained in this memorandum. Should the Board at the time of tentative adoption take action to increase County expenditures beyond those included in the Proposed Tentative Adopted Budget, the budget ceiling and/or the tax rate may increase above the amounts listed below. FY 2017/18 Pima County Budget and Property Tax Rates Original Recommended versus Proposed Tentative Adopted. Original Recommended Tax Rates Proposed Tentative Tax Rates Fiscal Year 2017/18 Budgeted Budgeted Budget Expenditures Tax Rate Expenditures Tax Rate Total County Budget $1,243,595,459 $5.8384 $1,267,072,355 $5.9784 Primary Property Tax: General Fund Primary Transportation Road Tax Total Primary Tax Rate $582,483,943 $0 $4.2896 $0.0000 $4.2896 Secondary Property Taxes: County Free Library District $42,235,325 $0.5153 Regional Flood Control District $17,496,778 $0.3335 Debt Service $117,790,376 $0.7000 Stadium District $5,611,862 *Actual Expenditures will occur in the Capital Projects Fund. $576,235,452 $19,526,525 $4.2096 $0.2500 $4.4596 $42,235,325 $0.5053 $17,496,778 $134,790,376 $5,611,862 $0.3135 $0.7000 The Transportation Property Road Tax is separate and a subset of the County’s primary property tax rate, but it is added to the County’s General Fund primary property tax for purposes of collection, expenditure limit calculation and for Truth in Taxation hearing requirements. According to the State’s Property Tax Oversight Commission, Pima County’s neutral FY 2017/18 Primary Levy is $340,109,144. The combined General Fund and Transportation Property Road Tax primary levy being proposed is $360,110,814. A neutral levy is defined by 4-36 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2017/18 May 23, 2017 Page 8 state statute as containing no increase that results from any increase in the value of existing property in the County due to market appreciation. Under the proposed tentative primary property tax rate, as presented, the County will be required to issue a Truth in Taxation Notice and hold a Truth in Taxation public hearing prior to the final budget adoption. Preliminary calculations based on the Proposed Tentative Budget are contained in Attachment C. In 2015, the State Legislature passed legislation making the County Library and Regional Flood Control District’s secondary property tax levies subject to Truth in Taxation requirements similar to the requirements already in place for the County’s primary property tax levy as described above. The impact to each district is as follows: • The Library District’s neutral secondary levy is $40,859,286. The secondary levy being proposed is $40,802,761. Pursuant to statute, the District will not be required to issue a Truth in Taxation Notice or hold a Truth in Taxation public hearing prior to the final budget adoption. • The Regional Flood Control District’s neutral secondary levy is $23,838,114. The secondary levy being proposed is $23,115,524. Pursuant to statute, the District will not be required to issue a Truth in Taxation Notice or hold a Truth in Taxation public hearing prior to the final budget adoption Following the Board’s adoption of the Tentative Budget, the County is required to publish the Tentative Budget in a format prescribed by the Arizona Auditor General. The budget, presented in the required format, is included in Attachment D to this memorandum. Recommendation I recommend the Board of Supervisors tentatively adopt the Fiscal Year 2017/18 Budget as presented to the Board in the April 26, 2017 memorandum – Transmittal of Recommended Fiscal Year 2017/18 Recommended Budget; the May 23, 2017 memorandum – Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair; and the updated budget, including the changes described in this memorandum. Respectfully submitted, C.H. Huckelberry County Administrator CHH/mjk – May 17, 2017 Attachments 4-37 ATTACHMENT A 4-38 May 23, 2017 Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair Introduction My April 26, 2017 memorandum transmitting the Recommended Budget for Fiscal Year (FY) 2017/18 to the Board of Supervisors indicated I would provide the Board by mid-May with a plan to fund a local highway repair program (Page 9, Section IID). In the absence of any statewide strategy to address transportation funding shortfalls, I propose the County implement the funding option discussed in this memorandum. Background As the Board of Supervisors is aware, every option to increase transportation investment for pavement preservation and road repair has been exhausted, not only this year, but also in previous years. The State gas tax, which stands at 18 cents, has not been raised in 26 years. The Legislature initially considered legislation for ballot referral and then refused to refer the question for a public vote. The Legislature considered allowing counties to impose a local gas tax, but that option failed. The Legislature considered a bill that would have ended Highway User Revenue Funds (HURF) diversion by the Legislature and would return full funding for transportation purposes by charging alternative fuel vehicles an equivalent tax, ending the vehicle license tax break for alternative fuel vehicles. This legislation passed the Senate, but it was held by Legislative leadership and will likely die. This year, the Legislature did reinstate $30 million of HURF to local governments, and this item is being restored as an ongoing item. Therefore, an additional $3.5 million will be available for local arterial and collector roadway maintenance and repair. The City of Tucson has referred a one-half percent increase in their sales tax to the voters. This would bring their sales tax on parity with that of the Towns of Marana and Oro Valley. The election to determine if the voters approve of this funding increase is on the May 16, 2017 ballot for the City of Tucson. If approved by voters, another $100 million in pavement preservation and repair would be dedicated to City streets and highways. This is in addition to the previous $100 million authorization for property tax-related bonds invested by the City of Tucson to repair their streets. While we hoped for a more regional or statewide solution to transportation funding shortfalls, it is clear the only option left is to act on our own to raise revenues for pavement preservation and road repair. 4-39 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 2 Revenue Increase Options for Transportation You may recall that the voters were asked to approve a standalone property tax bond question in November 2015. If approved, this question would have raised $160 million for road repairs and would have been distributed to each jurisdiction in accordance with their assessed value. The voters defeated this question with 53 percent voting no, and 47 percent voting in favor. Given this recent voter rejection, a property tax-related bond borrowing is not considered a viable method of repairing roads. Therefore, only two other options exist. One option is to implement a countywide half-cent sales tax by a unanimous vote of the Board of Supervisors. This option has been available to the Board since 1990, a period of 27 years. It has never been exercised because there has not been unanimous agreement on the Board regarding levying a half-cent sales tax for any purpose, whether it be for road repair, property tax reduction or other County programs or purposes. While a half-cent sales tax would raise the most revenue – $70 million annually – it would likely be shared amongst jurisdictions by population. However, this tax would still provide sizable and almost immediate relief for repairing roads in the unincorporated area, since it would raise $25 million annually if the County’s share were based on the unincorporated population. While a unanimous vote of the Board to enact a half-cent sales tax for transportation is possible, it is unlikely; primarily because of the ability of a single member to withhold approval unless certain conditions or requirements are met, which is an imposition of a minority position on the will of the majority. The other option I recommend to the Board of Supervisors is the enactment of a property road tax permitted by statute and enacted by a simple majority vote of the Board. A property road tax is separate and a subset of the County’s primary property tax rate, but it is added to the County primary tax for purposes of collection, expenditure limit calculation, and a Truth in Taxation hearing. It would be designated by line item on the property tax bill and will not add to the primary property tax rate and/or primary property tax revenues even though the overall tax rate will increase in the first year the road tax is levied. The tax must be segregated; and it must be used exclusively for streets, highways or roads. A property road tax can be levied upon budget adoption, which means that if approved by the Board, road repairs would begin immediately. The maximum allowable tax rate for a property road tax is 25 cents per $100 of assessed value. If such a tax were levied at the maximum rate, based on the current assessed value of the County, it would yield $19,526,525 in revenues for road repair and pavement preservation throughout the County. Arterial and Collector versus Local Road Repair and Pavement Preservation In my April 21, 2016 whitepaper entitled Road Repairs in Unincorporated Pima County, I articulated a funding policy associated with arterial and collector roadways versus local roadways. In that policy, I specified a funding allocation to arterial and collector roadways 4-40 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 3 wherein growth over a base year of the HURF and road vehicle license tax, as well as any reduction in debt service paid for 1997 authorized HURF bonds, would be dedicated exclusively to pavement preservation and repair for the arterial and collector roadway system in the unincorporated area of Pima County. That policy resulted in $4.5 million being allocated to these types of roadways this fiscal year. Unfortunately, nearly $2 million of that allocation was from the HURF restoration enacted by the Legislature. Hence, over time, the arterial and collector roadway system will be adequately maintained by this policy-driven revenue dedication. In addition, the arterial and collector system in the unincorporated area of Pima County is in a much better condition than our local streets and highways. For this reason, if the Board chooses to enact the property road tax, I would recommend the entire amount be dedicated to improving local streets and highways. Conditions of Using a Property Tax Road Repair Fund There has been discussion regarding the purposes for which County HURF revenues are used; whether they are used to pay overhead, administrative costs, engineering, design, etc. While the debate is simply an academic exercise, it does little to resolve the problem. Hence, I would recommend that if the Board chooses to enact a property road tax, very specific terms and conditions should be applied to its use, including the following: 1. All revenues must be used exclusively for pavement preservation, pavement repair and road resurfacing, including total roadway pavement reconstruction when necessary. This means these revenues cannot be used for overhead; administration; insurance; engineering, planning, or design; or the construction of associated improvements such as sidewalks or improvements required by the Americans with Disabilities Act (ADA). Such will ensure every dollar is spent exclusively on pavement preservation, rehabilitation and/or repair. 2. All pavement repair activities, whether they be pavement reconstruction, pavement overlay, or pavement seal and surfacing, must be competitively bid to private contractors. 3. Arterial and collector pavement preservation priorities will be developed by the Department of Transportation, with priority given to investment protection where repairs are made to extend the useful life of the roadway surface. Selected projects will be ratified by the Board at a public meeting. It should be noted that arterial and collector pavement preservation would be funded as described in my April 21, 2016 report to the Board (Attachment 1). Attachment 2 contains updates of Table 3: HURF Authorization 10-year Debt Service Reduction and Table 4: Forecasted Increase in Pima County HURF and VLT Revenues through FY 2027. Property road taxes will only be used for local roads. 4-41 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 4 4. Local road repair projects will be selected by the Board at a public meeting. The funding allocations shown in this report shall govern the funding spent in each Supervisorial District: within cities and towns, as well as within the unincorporated area. 5. How the Supervisor develops local road repair priorities will be up to the Supervisor. The Supervisor may establish advisory committees and may consult with the governing bodies of the cities and towns in which local road repair funding is allocated. See later sections of this report for discussion regarding Supervisor input on prioritization. 6. Program Administration and Contracting. Since the revenues from this program will be for County-levied property taxes, County staff and departments will administer the program. For funding allocations within cities and towns, an intergovernmental agreement will define the projects to be completed. The costs to administer, contract and inspect to ensure contract compliance will be reimbursable costs. These conditions will ensure property road taxes maximize pavement rehabilitation and repair. If improvements such as those required by the ADA are necessary, they must be paid for separately by the implementing agency. Specific Road Tax Language The specific language that allows the County to levy a tax for County roads is contained in Arizona Revised Statutes (ARS) 28-6712 restated below. “A. For road purposes the board of supervisors may levy a real and personal property tax of not more than twenty-five cents per one hundred dollars of property in the county as valued for tax purposes. The board of supervisors shall levy and collect the tax at the same time and in the same manner as other primary property taxes are levied and collected. (Emphasis added.) B. The monies shall be paid into the county treasury for the benefit of the highways in the county and shall be spent by the board with other monies received for purposes of improvement of county roads. (Emphasis added.) C. Notwithstanding any other law, in counties with an assessed valuation of two hundred million dollars or more, an amount of not more than twenty-five cents per one hundred dollars assessed valuation may be budgeted, levied, collected and spent for road purposes independently of and in addition to any other amounts lawfully available for road purposes. This levy is in lieu of the levy permitted under subsection A.” (Emphasis added.) 4-42 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 5 Tax Equity for Cities and Towns when the County Levies a Uniform Property Tax for the “Benefit of the Highways in the County” As the Board knows, I have resisted and even objected to raising County primary property taxes to repair streets and highways in the unincorporated area of Pima County. This approach is, in my opinion, inequitable since residents of cities and towns pay this tax, as do residents in the unincorporated area; but the residents of cities and towns receive remote benefits from the levy of such a property tax. I believe it is unfair to levy a tax on a city or town resident for the sole purpose of improving a local street or highway in the unincorporated area of the County. To resolve this tax equity issue, I propose that any property tax levied by the Board for roads in the County be shared equitably with cities and towns in accordance with each jurisdiction’s assessed value. Arizona law permits this if certain procedures are followed. Below is the statute (ARS 28-6707) related to this matter. “A. The part of a highway located in an incorporated city or town may be constructed, improved or maintained through cooperation under this article in the same manner as if it were located outside an incorporated city or town. (Emphasis added.) B. As part of the cooperation, the board of supervisors may enter into an agreement with the governing body of a city or town for the lease of: 1. County equipment used to construct, improve or maintain highways located in the boundaries of the city or town. 2. City or town equipment used to construct, improve or maintain highways located in the boundaries of the county.” Table 1 below shows the total assessed value of the County, as well as assessed value of each component jurisdiction. Hence, I recommend the Board share property road taxes with jurisdictions in accordance with their aggregated assessed value. This ensures equitable treatment for all the residents who will pay this tax. Table 1: FY 2017/18 Taxable Net Assessed Value by Jurisdiction. Taxable Net Assessed Percentage of Countywide Jurisdiction Value (NAV) Total Taxable NAV Marana $ 505,088,721 6.255 Oro Valley 612,684,205 7.588 Sahuarita 222,114,689 2.751 South Tucson 21,935,960 0.272 Tucson 3,326,022,182 41.190 Unincorporated Pima County 3,387,047,155 41.945 Total Pima County $8,074,892,912 100.000 Source: Clerk of the Board of Supervisors, 2017 Abstract of Values. 4-43 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 6 Table 2 below applies the percentage of assessed value to the total revenue yielding the revenue that would be available to each jurisdiction, including the unincorporated area of the County, for road repair for FY 2017/18 if the Board approves the 25-cent maximum levy for the road tax. Table 2: Road Repair Revenue Generated in FY 2017/18 by Jurisdiction. Percentage of Countywide Percentage of Road Jurisdiction Total Taxable NAV Repair Revenue Marana 6.255 $ 1,221,384 Oro Valley 7.588 1,481,673 Sahuarita 2.751 537,175 South Tucson 0.272 53,112 Tucson 41.190 8,042,976 Unincorporated Pima County 41.944 8,190,205 Total Pima County 100.000 $19,526,525 Allocation of Road Repair Funding in the Unincorporated Area by Supervisorial District Allocating the County’s 41.94 percent share of the property road tax ($8.19 million) in each Supervisorial District is a straightforward analysis based on our detailed road and highway inventory in the unincorporated area. If these funds were used exclusively for local roads, then miles of County maintained paved local roads in each Supervisorial District within the unincorporated area would be the best measure of distributing these funds to each Supervisorial District. Table 3 below is an inventory of local road miles in each District. Allocating County unincorporated area assessed value to each District would result in these specific allocations, by District, for these funds. District 1 2 3 4 5 Total Table 3: Property Road Tax Revenue Allocation and Unincorporated Mileage by Supervisorial District. Miles of County% of Countymaintained Paved maintained Paved % of County’s Local Roads in the Local Roads in the $8.19 million Unincorporated Area Unincorporated Area Share of Property of the District of the District Road Tax Revenue 448 35.8 $2,932,093 70 5.6 458,651 316 25.3 2,072,122 308 24.6 2,014,790 108 8.7 712,549 1,250 100 $8,190,205 4-44 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 7 Allocation within Cities and Towns by Percentage of Population in Each Supervisorial District The County Supervisors, taken together, represent every taxpayer in the County, whether they live in a city or town or in the unincorporated area. Since the Board would levy the tax, it is appropriate the Board have input on where these funds are allocated within a city or town. We attempted to determine the local road mileage within each city and town and how that mileage corresponded to the area of the Supervisorial District within a city and town. Such an analysis was overly complex, and the cities or towns could not provide the information requested. Hence, the next best measure, which likely accurately reflects local street mileage, is to use population within a city or town that corresponds to a Supervisorial District. For example, in the City of Tucson, Supervisorial District 5 encompasses 31 percent of the population in the City of Tucson. In the Town of Marana, Supervisorial District 3 represents 58 percent of the population. Therefore, funds allocated by assessed value should be allocated within a city or town in accordance with the population of the District within city or town. This analysis is shown in Table 4 below. Table 4: Property Road Tax Revenue Allocation within Cities and Towns by Percentage of Population in Each Supervisorial District. Jurisdiction/ Supervisorial Incorporated % of Incorporated % of Incorporated Districts Population Population Revenue Allocation Marana 34,628 $1,221,384 1 14,530 41.96 512,493 3 20,098 58.04 708,891 Oro Valley 43,648 $1,481,673 1 43,648 100.00 1,481,673 Sahuarita 25,149 $537,175 2 14,450 57.46 308,661 3 2,684 10.67 57,317 4 8,015 31.87 171,197 South Tucson 5,635 $53,112 2 5,635 100.00 53,112 Tucson 521,055 $8,042,976 1 2,561 0.49 39,411 2 151,567 29.09 2,339,702 3 83,066 15.94 1,282,050 4 122,590 23.53 1,892,512 5 161,271 30.95 2,489,301 4-45 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 8 Since there are many more miles of local roads that need improvement as compared to the funding available in any given year, it matters little which projects are done first or last. How a particular Supervisorial District receives input from a city, town or the elected officials of said city or town is up to the Supervisors. Total Road Repair Investment by Supervisorial District Using the allocation for unincorporated and incorporated property road tax revenue, the amount of funding per Supervisorial District is shown in Table 5 below. District 1 2 3 4 5 Total Table 5: Total Property Road Tax Repair Revenue by Supervisorial District. Unincorporated South Area Marana Oro Valley Sahuarita Tucson Tucson $2,932,093 $ 512,493 $1,481,673 0 0 $ 39,411 458,651 0 0 $308,661 $53,112 2,339,702 2,072,122 708,891 0 57,317 0 1,282,050 2,014,790 0 0 171,197 0 1,892,512 712,549 0 0 0 0 2,489,301 $8,190,205 $1,221,384 $1,481,673 $537,175 $53,112 $8,042,976 Total $ 4,965,670 3,160,126 4,120,380 4,078,499 3,201,850 $19,526,525 Proposed Reduction in the County Primary and Secondary Property Tax Rates to Offset the Increase in the Road Tax I hoped to reduce the County primary property tax rate by 25 cents to make an increase in the road tax a tax neutral activity. Such would have been possible had the County not been required to absorb an additional net General Fund impact from the Sheriff’s budget of over $5 million, as well as another $5 million to pay for a substantially and accelerated increased costs in the Public Safety Retirement System (PSRS). These two costs total nearly $11 million, which is equivalent to 14 cents of the County primary property tax rate. This added to what I will describe in reducing primary and secondary tax rates would have made the road tax fiscally neutral from a tax impact perspective. Given the planned 14-cent reduction is now allocated to the Sheriff’s Department budget exceedance and the PSRS, I am prepared to recommend the Board reduce the primary property tax rate by 8 cents, which is equivalent to $6.2 million; reduce the County Library District secondary tax rate by 1 cent; and reduce the Regional Flood Control District secondary rate by 2 cents. The latter reductions in the secondary rates are temporary and are for FY 2017/18 only. It should also be noted that reducing the property tax rate by 8 cents would place the tax rate below the FY 2017/18 Truth in Taxation rate; hence, a Truth in Taxation Public Hearing 4-46 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 9 in adopting the FY 2017/18 budget would not be necessary. However, since the road tax is added to the primary rate and the recommended road tax increase is 25 cents, a Truth in Taxation hearing will be necessary. The rate reductions in the Library and Regional Flood Control Districts will also place these special districts below their Truth in Taxation rates. If the Board accepts this amended budget recommendation, 11 cents of the 25-cent road tax increase will be offset by reductions in the County primary and secondary property tax rates for FY 2017/18. Given the economic development activities and growth in the tax base occurring in Pima County, I am confident our assessed value or tax base will grow at an equal or greater rate than it grew this fiscal year. Hence, the FY 2018/19 budget will be structured to fully absorb the 25-cent road tax increase, making it fiscally neutral from a tax impact to the property taxpayers of Pima County. It would also be appropriate to consider levying this road tax for at least a five-year period, at the end of which other regional alternatives can be considered; since the City’s sales tax surcharge would be scheduled to expire in five years, thereby allowing the region to revisit larger regional solutions for funding transportation. Budget Implications with County Expenditure Limit Although Pima County is allocating more than $11 million of the road tax to cities and towns, the entire $19.5 million would be subject to Pima County’s constitutionally restricted expenditure limit. To avoid having to cut spending from Pima County programs to pay for city and town road repair, Pima County intends to finance the road tax program by issuing certificates of participation with three-year repayment schedules because spending long-term debt proceeds is not subject to the constitutionally restricted expenditure limit. We expect the interest cost of this financing to be minimal, since we intend to repay 90 percent of the debt in the first year, 98 percent by the second year, and the entire amount repaid in the third year. A portion of the road tax revenues allocated to cities and towns in Table 4 above will be used to pay the cities’ and towns’ proportionate shares of this financing cost. Revised Tentative Budget Summary If the various property tax rate reductions and the property road tax are adopted by the Board, overall County expenditures will increase by a net of $23.5 million from the original recommended budget of $1.2436 billion to $1.2671 billion. The $19.5 million of pavement preservation and repair costs, plus $17 million of anticipated debt service, are offset by a $6.6 million reduction in the General Fund Budget Reserve from the original recommendation; $8 million of existing expenditure authority for local pavement preservation; and other adjustments described in my May 23, 2017 Tentative Budget Adoption: Fiscal Year 2017/18 memorandum. 4-47 The Honorable Chair and Members, Pima County Board of Supervisors Re: Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair May 23, 2017 Page 10 Table 6 below shows the differences between my original recommended budget and my proposed tentative adopted budget that includes the road tax and the other property tax rate adjustments. Table 6: FY 2017/18 Pima County Budget and Property Tax Rates Original Recommended versus Proposed Tentative Adopted. Original Recommended Tax Rates Proposed Tentative Tax Rates Fiscal Year 2017/18 Budgeted Budgeted Budget Expenditures Tax Rate Expenditures Tax Rate Total County Budget $1,243,595,459 $5.8384 $1,267,072,355 $5.9784 Primary Property Tax: General Fund Primary Transportation Road Tax Total Primary Tax Rate Secondary Property Taxes: County Free Library District Regional Flood Control District Debt Service $582,483,943 $0 $4.2896 $0.0000 $4.2896 $576,235,452 $19,526,525 $4.2096 $0.2500 $4.4596 $42,235,325 $0.5153 $42,235,325 $0.5053 $17,496,778 $117,790,376 $0.3335 $0.7000 $17,496,778 $134,790,376 $0.3135 $0.7000 *Actual Expenditures will occur in the Capital Projects Fund. Recommendation I recommend the Board of Supervisors approve and add the 25-cent road tax to the Tentative Budget and adopt the rates and total budget expenditures as shown in Table 6 of this memorandum in the column entitled “Proposed Tentative Tax Rates.” Respectfully submitted, C.H. Huckelberry County Administrator CHH/mjk – May 16, 2017 Attachments 4-48 ATTACHMENT 1 4-49 ROAD REPAIRS IN UNINCORPORATED PIMA COUNTY Chuck Huckelberry, Pima County Administrator April 21, 2016 I. INTRODUCTION This report summarizes the issues and potentially available actions to resolve the road repair funding dilemma in Pima County. It will highlight the County Highway User Revenue Funds (HURF) and Vehicle License Taxes (VLT) used to operate, maintain and build a transportation system in the unincorporated area of Pima County. Roadway and surface transportation responsibility in Arizona is divided between the State, counties, and cities and towns. Counties in Arizona are responsible only for the transportation system in the unincorporated area. Pima County is unique among Arizona’s 15 counties, as we have the largest unincorporated area population in the State at 361,023, and therefore, the largest service demand. 1 Our unincorporated population exceeds that of Maricopa County by 67,145. II. HOW DID WE GET TO WHERE WE ARE? There are four primary reasons why Pima County’s roads are in the condition they are in today. 1. Transportation revenues are not and have not been shared equitably within the State for years. 2. The Arizona Legislature has diverted highway funds for their own purposes, primarily to balance the State budget. 3. Transportation revenues have not been increased for 25 years while vehicle fuel efficiency has dramatically increased; meaning transportation revenues are stagnant and have actually declined dramatically in purchasing power for highway maintenance. 4. The County made a conscious decision in 1997 to invest in transportation capacity improvements to enhance regional mobility using HURF bonding. Each of these factors is discussed below. A. Transportation revenues are not growing or shared equitably. Because Pima County has the largest unincorporated population of any county in Arizona, we have, by direct correlation, the highest need for transportation mobility investment of 1 Arizona Department of Administration July 1, 2015 Population Estimates. https://population.az.gov/population-estimates. Accessed April 12, 2016. 4-50 Road Repairs in Unincorporated Pima County April 21, 2016 Page 2 any county in Arizona. Yet, the State law that distributes State-collected revenues (HURF largely derived from gas taxes) to counties has been and continues to be based on antiquated distribution formulas and methodology. Previous to 1996, the distribution of HURF among counties was based totally on the proportion of origin of fuel sales in the county to origin of fuel sales in the State. Clearly, Maricopa County dominated all other counties in this distribution formula. Recognizing this formula was inequitable, the Arizona Legislature in 1996 modified the distribution formula to include a weighting factor for unincorporated population, since such has a direct correlation to transportation investment needs. 2 Figure 1 below shows the amount of HURF and Vehicle License Tax (VLT) received by Pima County from 1995 through 2015. The graph shows a significant increase in the distribution of HURF to Pima County following the implementation of the HURF Equity Legislation. While this was significantly beneficial to Pima County in the past, it is far from equitable today. Today, our highway revenues are less than they were 10 years ago. 53.9 53.2 10 years LESS REVENUE 2 Arizona Revised Statute 28-6540, Arizona highway user revenue fund distribution; state highway fund; county, city and town proportions. http://www.azleg.state.az.us/FormatDocument.asp?inDoc=/ars/28/06540.htm&Title=28&DocType=ARS, accessed April 18, 2016. 4-51 Road Repairs in Unincorporated Pima County April 21, 2016 Page 3 Today, the per capita revenue from HURF varies widely among counties. Table 1 below shows Arizona’s 15 counties, their unincorporated populations and the value of their currently received HURF on a per capita basis for FY 2014/15. 3 Table 1: Fiscal Year 2014/15 Per Capita HURF Revenue by County. County HURF Unincorporated Per Revenue Population, Per Capita Capita County Allocation 2010 Census HURF Revenue Rank Apache $ 6,396,769.27 61,192 $104.54 14 Cochise 7,586,843.95 52,410 144.76 07 Coconino 9,040,356.54 53,567 168.77 04 Gila 3,529,256.10 25,602 137.85 08 Graham 2,293,193.03 20,402 112.40 12 Greenlee 880,475.57 4,430 198.75 03 La Paz 3,653,987.72 13,729 266.15 02 Maricopa 97,698,476.39 284,404 343.52 01 Mohave 11,543,436.75 75,230 153.44 06 Navajo 7,653,220.50 68,097 112.39 13 Pima 40,762,362.68 353,264 115.39 11 Pinal 18,291,170.86 187,517 97.54 15 Santa Cruz 3,216,374.35 25,670 125.30 10 Yavapai 10,918,936.01 83,782 130.33 09 Yuma 9,775,872.69 60,013 162.90 05 Statewide Total $233,240,732.41 1,369,309 $158.27 Statewide Average Per Capita County HURF Revenue = $158.27. Source for FY 2015 HURF = ADOT. B. Legislative Use of HURF Funds for Purposes Not Related to Highways The Arizona Legislature has also been diverting significant funds in the order of magnitude of now over $1.2 billion of HURF to balance their own budget. 4 They have used the “notwithstanding” section of law to justify their diversion; something no city or town would be permitted to do. The Arizona Legislature has made a few feeble attempts to stop robbing the HURF Fund; but, apparently, it has no serious intention of doing so. Hence, city, towns and the State transportation department must continue to endure legally sanctioned diversion of HURF for purposes other than to maintain and construct highways in Arizona. Huckelberry, C.H. Memorandum to the Pima County Board of Supervisors, Equitable Allocation of Highway User Revenue Funds Among Counties, Page 1. February 17, 2016. 4 Pima Association of Governments. 3 4-52 Road Repairs in Unincorporated Pima County April 21, 2016 Page 4 Even though the current State budget appears to have a significant surplus, 5 the Arizona Legislature has taken no action to stop the diversion of HURF monies, which would help the State, cities and counties meet the transportation needs and obligations of their communities. If the nearly $100 million in annual HURF diversions by the Legislature were stopped, our region would gain approximately $11.3 million per year in HURF revenue, and the County would gain $3.6 million per year. C. Lack of revenue increases for 25 years and increasing vehicle fuel efficiency. The primary source of revenue for transportation has been the gas tax; both state and federal. The state gas tax has not been increased in 25 years, and the federal gas tax has not been increased for 23 years. Both are roughly 18 cents per gallon. Due to population growth and inflation, per capita transportation revenues have decreased 54 percent. 6 In addition, over the same period vehicle fleet efficiency has increased significantly. Increasing vehicle fleet efficiency means fewer gallons of gasoline are purchased and tax receipts are lower. The average new light vehicle fleet fuel efficiency has increased from 19.84 miles per gallon to 23.64 miles per gallon, an increase of 20 percent. This means the same quantity (or less) fuel can be purchased, but wear and tear on the highway system increases by 20 percent without a corresponding increase in revenue to operate and maintain the highway system. These factors combined results in the dollar of transportation revenues in 1991 now buying only approximately 51 cents worth of transportation improvements in 2016. If adjusted for both inflation and additional vehicle fuel efficiency, the value of a 1991 gas tax would be more than 70 percent less today. D. Mobility investment of the 1997 HURF Bond Program. In 1996 and 1997, the common theme heard most often from residents in the unincorporated area of Pima County was mobility, or the lack thereof. Former rural twolane roadways were becoming clogged with suburban traffic congestion. Not a single concern was ever expressed over a lack of maintenance of the County highway system; it was always mobility and the need to widen and improve the County arterial and collector highways. Armed with increased revenue from the HURF resulting from the HURF Equity Legislation, the County asked the voters to approve $350 million in HURF bonds to improve the most critical roadway segments in Pima County. This resulted in a vast number of rural two-lane roadways being converted to four- and six-lane urban arterial streets at substantial cost and investment. Attachment 1 shows the resulting improved Mary Jo. Arizona ends budget year with $266 million surplus. http://www.azcentral.com/story/news/arizona/politics/2015/07/20/arizona-reports-surplus/30444483/. Accessed April 15, 2016. 5Pitzl, 6 Huckelberry, C.H. Memorandum to the Board of Supervisors, A Plan for Funding Street and Highway Repairs in Pima County. August 1, 2014. 4-53 Road Repairs in Unincorporated Pima County April 21, 2016 Page 5 arterial highway system in Pima County as a result of the 1997 HURF bond program. The five supervisorial district boundaries are also shown. Table 2 below shows the supervisorial district beneficiaries of this HURF bond program investment. 7 1: 2: 3: 4: 5: Table 2: 1997 HURF Bond Expenditures by District. District Amount* Percent of Total Miller $156,746,801 62.44 Valadez 33,259,241 13.25 Bronson 10,369,023 4.13 Carroll 27,427,653 10.93 Elías 23,234,605 9.25 Totals $251,037,323 100.00 *These amounts do not include projects that cross multiple districts. The 1997 HURF bond program has been a major success in providing needed and demanded mobility for the residents of unincorporated Pima County. III. WHAT DOES THE 1997 HURF BOND PROGRAM HAVE TO DO WITH ROADWAY MAINTENANCE? The answer is “everything.” County HURF monies that are spent on debt service, both principal and interest to retire bonds issued from the 1997 voter authorization, cannot be spent on maintenance or road repair. They must be spent as a first priority on repaying the bond holders who lent Pima County the money to make the roadway capacity improvements sorely needed in 1997. Therefore, these funds are not available for roadway repair or roadway maintenance. To date, the total principal and interest payments of HURF paid to repay bonds issued equals $254 million. Today, it is estimated the total cost to repair all local arterial and collector streets is approaching $300 million. Hence, the amount dedicated for principal and interest payments on bonds issued for highway capacity is 85 percent of this obligation; a substantial amount. Put another way, the interest payments alone on this debt equal $81 million; again, a substantial amount. Figure 2 below shows the 1997 HURF authorization debt service principal and interest payments by fiscal year until the present debt is retired, assuming no further bonds are issued. Huckelberry, C.H. Memorandum to the Pima County Board of Supervisors, Additional Transportation Investment Information Requested by the Board of Supervisors at the Meeting of February 18, 2014, Page 5, Table 4. March 18, 2014. 7 4-54 Road Repairs in Unincorporated Pima County April 21, 2016 Page 6 Figure 2: 1997 HURF authorization debt service principal and interest payments. Past Future Perhaps we should have opted for pay-as-you-go financing of our highway capacity improvements, but any elementary highway user cost/benefit analysis would clearly indicate the overall aggregate user benefits greatly outweigh – by a factor of 10 or more – the lost investment benefit from interest payments. Hence, the clear economic rationale to bond for capacity improvements. IV. WHAT ARE OUR OPTIONS GOING FORWARD? A number of options to resolve our transportation dilemma have been proposed, but none have been acted upon. The County legislative agenda has for three years called upon the Arizona Legislature to increase the statewide gas tax by 10 cents per gallon. 8 The County Huckelberry, C.H. 2016 Recommended Legislative Agenda. December 15, 2015. Supplemental Information Related to the Board of Supervisors November 18, 2014 Agenda Item Regarding the 2015 Legislative Agenda and Transportation Funding. November 12, 2014. Recommended Legislative Agenda for 2014. November 12, 2013. 8 4-55 Road Repairs in Unincorporated Pima County April 21, 2016 Page 7 legislative agenda over the same period has called for the Arizona Legislature to stop the diversion of HURF so that counties, cities and towns, as well as the State highway system, can use the diverted HURF money for roadway repair. Nothing has been acted upon by the Legislature. Options have been discussed to increase the County property tax; however, the use of property taxes for road repair is fundamentally inequitable to 64 percent of the region’s population, since the County levies a property tax countywide but is only responsible for road maintenance in the unincorporated area. The County has asked for a more equitable distribution of HURF revenues and has asked the Legislature to consider authorizing a 10-year, half-cent sales tax that would be administered by the Regional Transportation Authority for roadway repair. The Legislature has not responded to a single proposal. V. WHAT ARE OUR BEST OPTIONS FOR HELPING OURSELVES, ASSUMING THE STATE AND STATE LEGISLATURE WILL CONTINUE TO AVOID THE PROBLEM? Since there is no effort or discussion in the Legislature to address transportation funding issues, even though Arizona is falling far behind adjacent states in economic competitiveness, I will remove from the list of options any revenue enhancements by the Arizona Legislature. However, there is light at the end of the tunnel, but it is likely 10 years away. The “light” is defined as a substantial improvement in the pavement surface condition of all Pima County roadways: arterial, collector and local. Table 3 below shows the existing debt service schedule over the next 10 years for the HURF bonds that remain outstanding. As these payments begin to decrease, the reduction can be dedicated to roadway maintenance. In addition, we believe there is a strong argument to be made that based on Arizona’s improving economy, HURF diversions should stop, and stop now. Eliminating the State HURF diversion would add another approximately $3.6 million each year to the funds available for road repair. In addition, it is likely HURF and VLT revenues will continue to increase modestly. 4-56 Road Repairs in Unincorporated Pima County April 21, 2016 Page 8 Table 3: HURF authorization 10-year debt service reduction. FY 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Total Principal and Interest 17,900,000 18,700,000 18,700,000 17,000,000 17,000,000 11,600,000 11,700,000 6,200,000 6,300,000 3,100,000 3,100,000 Savings 0 0 900,000 900,000 6,300,000 6,200,000 11,700,000 11,600,000 14,800,000 14,800,000 Debt Service Reduction Available for Road Repair 0 0 900,000 1,800,000 8,100,000 14,300,000 26,000,000 37,600,000 52,400,000 67,200,000 Table 4 below shows the forecasted increase in HURF and VLT revenues due the County over the 2016 base year. Table 4: Forecasted Increase in Pima County HURF and VLT Revenues Through FY 2026. Projected HURF and Projected Funding VLT Transportation Available Over 2016 FY Revenue (millions) Base Year (millions) 2016 (base year) $55.44 $ 0 2017 57.12 1.7 2018 57.80 4.1 2019 60.30 8.9 2020 63.00 16.4 2021 65.81 26.8 2022 68.13 39.5 2023 71.10 55.2 2024 74.21 74.0 2025 77.40 96.0 2026 80.73 121.3 FY2016 reflects actual HURF and VLT revenues and distributions through March 2016. Projections for FY2017 through FY2025 are based on ADOT, Financial Management Services, "Arizona Highway User Revenue Fund, Forecasting Process & Results, FY2016-2025," September 2015. 4-57 Road Repairs in Unincorporated Pima County April 21, 2016 Page 9 The increased revenues from declining debt service over the next 10 years could also be dedicated to roadway repair. Hence, as shown in Attachment 2, if 1) the reduced debt service payments on HURF bonds are dedicated to roadway repair for the next 10 years ($67.2 million); 2) the Legislature ceases their diversion of Pima County HURF ($36 million based on annual average of $3.6 million between FYs 2009 and 2014); and 3) growth in VLT and HURF receipts is dedicated to roadway repair for the next 10 years ($121.3 million), a total of $224.5 million could be made available for this purpose, meeting 75 percent of the County’s documented road maintenance and preservation needs. The primary question is whether there will be $224.5 million available for pavement maintenance and preservation in the next 10 years. This assumption relies on no further debt issuances associated with the 1997 Bond Program. While this is certainly possible, the answer is probably not. The City has been delayed in decisions related to bonding improvements related to Broadway Boulevard and other corridors. Until those decisions are made the County bonds will not be released; hence, it is likely safe to assume that in the next few years, decisions will be made that will release these authorized bonds. In addition, is it safe to assume the Legislature will immediately reverse their HURF diversions? Likely not, but it is also significantly likely, given the pressure they will be under to restore dedicated funding to transportation they have diverted for other purposes by transportation special interest and lobbying groups. Finally, do I believe the Arizona Department of Transportation’s (ADOT’s) forecast regarding growth in HURF and VLT? Again, I am very skeptical, given the HURF and VLT over the last 10 years has actually decreased. However, I do realize we have been through the longest recession in our history. I find it improbable these revenues will increase to the amount forecasted by ADOT. On the other hand, I have seen significant recent increases in these distribution amounts simply because of economic activity. Hence, the question: how real is $224.5 million of revenues for pavement repair and maintenance in the next 10 years? It is certainly possible, but not highly probable. VI. A REGIONAL APPROACH IS LIKELY BEST To immediately begin addressing our pavement repair problem, I also believe a half-cent sales tax proposal is worth pursuing at the legislative level, with such being a limited 10year sales tax dedicated exclusively to roadway repair and distributed among the County jurisdictions based on population. Such a program would be administered by the successful Regional Transportation Authority building on the success of the 2006 voterapproved plan. This will raise the nearly $300 million needed to adequately repair Pima County’s roads and provide another $500 million to the City of Tucson, which would substantially resolve their road issues. This tax would allow the various transportation jurisdictions to repurpose and rededicate their transportation revenues to maintaining the 4-58 Road Repairs in Unincorporated Pima County April 21, 2016 Page 10 highway system. None of the proceeds from the sales tax could be utilized for engineering or administrative purposes, and all roadway maintenance projects would be completed through private contracting. VII. SELF HELP Self-help provides the option for road repairs of local streets will be largely paid for by residents. Today, in Green Valley, approximately 60 percent of the subdivisions maintain their own private roads through homeowners’ associations (HOAs). Thirty percent of the subdivisions have County roads but still have HOAs that assess annual dues. The remaining 10 percent have a combination of public and private roads. There is a marked difference in the dues paid by a homeowner where the County is obligated to maintain the roads versus where the HOA assumes maintenance responsibilities for their roadways. The Green Valley Council provided a list of typical annual dues of a number of HOAs where the roads are maintained by the County and a number of HOAs that have private roads, which means the HOA assumes this responsibility. From the information provided, the average HOA dues where residents are required to maintain their own roadways is $430 per year, as opposed to $30 per year where the County has assumed road maintenance responsibilities. This is a substantial annual difference. The County also reviewed repair costs of 12 different subdivisions within Green Valley where the County has maintenance responsibility for local roadways; estimated the cost for complete repair, which ranges from extensive removal and replacement of pavement section to maintenance seal and resurfacing. The estimated annual cost to a homeowner based on amortizing the capital cost over a 10-year period is provided in Table 5 below. Table 5: Green Valley Subdivisions Community Facilities District or Improvement District Options for Failed Road Conditions. Route Green Valley Townhomes/Tucson Green Valley Unit No. 1 Green Valley Country Club Estates Lots 1-154, Blks 1-14 Green Valley Country Club Estates Lots 155-376, Blks 15-19 Green Valley Country Club Vistas (1-229) Green Valley Country Club Vistas (230-482) Green Valley Desert Hills No. 4 (1-224) Length Width Area [yd²] Treatment and Condition Engineer's Rating Estimate Failed2 $324,987 6,964 30 23,213 12,466 38 52,634 Poor3 13,200 38 55,733 13,570 14,256 1,679 Aggregate Limited Net Assessed Value Average tax Annual increase on Number payment,10typical year of $150,000 1 Parcels amoritization home $ 1,310,970 169 $39,480 452 263,171 3,360,055 266 31,968 143 Poor3 278,667 3,303,624 264 33,852 154 40 60,311 3 Poor 301,556 2,514,657 229 36,636 219 40 63,360 Poor3 316,800 2,859,080 253 38,484 202 38 7,089 Poor3 35,446 1,866,089 211 4,308 35 Green Valley Fairways (1-235) 10,560 36 42,240 Poor3 211,200 1,929,679 233 25,656 199 Green Valley Fairways No. 2 (236-474) 11,616 36 46,464 Poor3 232,320 2,463,366 239 28,224 172 Green Valley Fairways No. 3 (475-763) 15,048 36 60,192 Poor3 300,960 2,599,284 289 36,564 211 The Villages at Green Valley HOA 17,561 38 74,146 Poor3 370,732 4,080,934 482 45,036 166 1 Assumes four percent interest on principal. 2 For Poor (very cracked with tented joints) or Failed ratings, the traditional option is rehabilitation at $14 per square yard. This leaves the roads in new to good condition for about seven years. 3 A crack/chip/fog seal will not improve the ride at $5 per square yard, but it will protect against potholes for eight to 10 years. Cracks will reflect through over time. 4-59 Road Repairs in Unincorporated Pima County April 21, 2016 Page 11 Unless there are new revenues provided, it is unlikely there will be significant public funds invested in local road repair in the next two to four years. In looking at the 12 subdivisions reviewed, the cost to substantially improve their roads would cost less, on an annual basis, than what it typically costs a member of an HOA that is responsible for their own private roads. For homeowners who would like to finance road improvements for local public roads in their HOAs, several mechanisms are available and range from the traditional improvement district to a more contemporary community facilities district. The cost reflected in Table 5 above amortizes the initial capital over 10 years at an interest rate of four percent. There are a number of options available to repair local roads. County public local roads will be repaired eventually, but our Department of Transportation has as their highest repair priority the arterial and collector roadway system. 4-60 This page intentionally left blank. 4-61 ATTACHMENT 2 4-62 Updated Table 3: HURF Authorization 10-year Debt Service Reduction. Debt Service Total Principal FY Savings Reduction Available and Interest for Road Repair 2016 $17,900,000 2017 18,700,000 – – 2018 18,600,000 – – 2019 16,800,000 $ 1,100,000 $ 1,100,000 2020 16,600,000 1,300,000 2,400,000 2021 11,100,000 6,800,000 9,200,000 2022 11,200,000 6,700,000 15,900,000 2023 6,200,000 11,700,000 27,600,000 2024 6,200,000 11,700,000 39,300,000 2025 3,100,000 14,800,000 54,100,000 2026 3,100,000 14,800,000 68,900,000 2027 3,100,000 14,800,000 83,700,000 Updated Table 4: Forecasted Increase in Pima County HURF and VLT Revenues Through FY 2027. Projected HURF and Projected Funding VLT Transportation Available Over 2016 FY Revenue (millions) Base Year (millions) 2016 (Base Year) $55.89 $ 0 2017 59.86 3.97 2018 61.14 9.22 2019 63.56 16.89 2020 66.18 27.18 2021 68.37 39.66 2022 69.61 53.38 2023 71.67 69.16 2024 73.58 86.85 2025 75.73 106.69 2026 78.00 128.80 2027 81.21 154.12 FY 2017 reflects actual HURF and VLT revenues and distributions through March 2017. Projections for FY 2018 through FY 2027 are based on ADOT, Financial Management Services, "Arizona Highway User Revenue Fund, Forecasting Process & Results, FY 2017-2026," September 2016. 4-63 ATTACHMENT B 4-64 FY 2017/18 Budgeted Contingency Detail FY 2017/18 Recommended Budget Reserve Proposed Tentative Adopted Budget Reserve Adjustments FY 2017/18 Proposed Tentative Adopted Budget Reserve $ 56,919,918 $ (6,547,032) $ 50,372,886 FY 2017/18 Recommended Budget Stabilization Fund Juvenile Corrections State Cost Shift Painted Hills Payment ITD Server & Storage Use Kino Sports Complex Deferred Maint. NRPR Section 10 Permit Sustainability Section 10 Permit Arizona Conservation Corps Constables Case Management System Desert Survivors JobPath Tumamoc-Sustainability Total FY 2017/18 Recommended Budget Stabilization $ 1,726,804 $ 1,061,029 $ 496,000 $ 300,000 $ 255,399 $ 142,837 $ 100,000 $ 100,000 $ 57,200 $ 100,000 $ 45,000 $ 4,384,269 FY 2017/18 Proposed Tentative Budget Stabilization Fund Adjustments: Community Restitution Program - Superior Court Domestic Violence Arrest Team - Superior Court City of Gastronomy Humane Borders YWCA - House of Neighborly Services Women's Counseling Network Higher Ground/Tucson Community Schools Oro Valley Cooperative Public Art Project U of A Earth Day Cooperative Project $ $ $ $ $ $ $ $ $ 55,756 63,285 5,000 25,000 32,500 18,000 39,000 25,000 10,000 Total FY 2017/18 Proposed Tentative Adopted Budget Stabilization Fund Adjustments $ 273,541 Total FY 2017/18 Proposed Tentative Adopted Budget Stabilization Fund $ 4,657,810 Total FY 2017/18 Contingency Expenditures $ 55,030,696 FY 2017/18 Budget Stabilization Recommended Revenues Pima Air & Space Museum-Reimb TEP & Solar Co 160 N Stone/Tucson Indian Center Sustainability Section 10 Permit Total FY 2017/18 Budget Stabilzation Recommended Revenue $ $ $ $ 4-65 120,000 52,960 38,900 211,860 ATTACHMENT C 4-66 THE ADVERTISEMENT MUST BE: PLACED IN MAIN SECTION ONLY. (CANNOT BE PLACED IN CLASSIFIED OR LEGAL ADVERTISING SECTION.) ONE-FOURTH PAGE IN SIZE HAVE A SOLID BLACK BORDER AT LEAST ONE-EIGHTH INCH WIDE HEADER OR ADVERTISEMENT MUST BE AT LEAST 18 POINT TYPE. _____________________________________________________________________ TRUTH IN TAXATION HEARING NOTICE OF TAX INCREASE In compliance with section 42-17107, Arizona Revised Statutes, Pima County is notifying its property taxpayers of Pima County’s intention to raise its primary property taxes over last year’s level. Pima County is proposing an increase in primary property taxes of $20,001,671 or 5.88%. For example, the proposed tax increase will cause Pima County’s primary property taxes on a $100,000 home to increase from $421.19 (total taxes that would be owed without the proposed tax increase) to $445.96 (total proposed taxes including the tax increase). This proposed increase is exclusive of increased primary property taxes received from new construction. The increase is also exclusive of any changes that may occur from property tax levies for voter approved bonded indebtedness or budget and tax overrides. All interested citizens are invited to attend the public hearing on the tax increase that is scheduled to be held on Tuesday, June 20, 2017, at 9:00 a.m. or thereafter at the Board of Supervisors Hearing Room, Pima County Administration Building, 130 W. Congress, 1st Floor, Tucson, Arizona. Publish: Arizona Daily Star Sunday, June 4, 2017 Sunday, June 11, 2017 Daily Territorial Monday, June 5, 2017 Monday, June 12, 2017 4-67 Ajo Copper News Wednesday, May 31, 2017 Wednesday, June 7, 2017 Note: On page eight of the memorandum, Tentative Budget Adoption: Fiscal Year 2017/18, May 23, 2017, makes reference to the publication of the Tentative Budget, “… in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in Attachment D. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-68 June 20, 2017 Fiscal Year 2017/18 Final Adoption of Overall Pima County Budget I. BACKGROUND I submitted the Fiscal Year (FY) 2017/18 Recommended Budget to the Board of Supervisors on April 26, 2017. The Tentative Budget was adopted by the Board on May 23, 2017 as originally recommended, with the following adjustments: A. Transportation Property Road Tax My original recommendation in my April 26, 2017 Transmittal of the Recommended Fiscal Year 2017/18 Budget memorandum proposed that all property tax rates remain unchanged from the FY 2016/17 Adopted Budget. I also indicated staff was reviewing a number of potential proposals to present to the Board that, if approved, could provide funding for a local roadway pavement preservation and repair program in the unincorporated area of the County. In my May 23, 2017 Amended Tentative Budget Recommendation Regarding Pavement Preservation, Roadway Surfacing and Repair memorandum to the Board, I discussed the failure of the State to address pavement and road preservation needs on a statewide basis. I also advised the Board the City of Tucson held an election on May 16, 2017 to approve a fiveyear, one-half percent increase in their sales tax rate to provide $100 million in pavement preservation and repair funds. Tucson voters approved this proposal. My May 23 memorandum proposed a new funding option to the Board of enacting a new property road tax as permitted by Arizona Revised Statutes (ARS) 28-6712. The property road tax is separate from and a subset of the County’s primary property tax rate, but it is added to the overall primary property tax rate for purposes of collection, expenditure limit calculation and for Truth in Taxation Hearing requirements. The Board tentatively adopted the maximum allowable tax rate for a property road tax of $0.2500 per $100 of net taxable value. Upon final adoption by the Board, this rate would yield $19,526,525 in revenue in FY 2017/18 dedicated only to road repair and pavement preservation of local and neighborhood roads throughout the County. Arterial and collector roads will not be funded by this property road tax. Those roads will have their own separate funding mechanisms as discussed in my earlier memorandum. These funds will be moved to the appropriate arterial and collector road capital projects as they are realized. The Board also approved the very specific uses and allocation methods of the tax proceeds to the unincorporated area and to cities and towns. Based on the allocation methodology for the tentatively adopted property road tax, $8,190,205 of FY 2017/18 Property Road Tax collections will be allocated to unincorporated Pima County, with the remaining $11,336,320 4-69 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 2 allocated to cities and towns. Allocations to individual cities and towns within each supervisorial district are also included in my memorandum. Given the Board action of adopting the Tentative Budget on May 23, I will assume the Board intended for the road tax to be categorized in two components for FY 2017/18; base funding ($8,591,671) and accelerated funding ($10,934,854). The first component is base funding where the road tax is fiscally neutral, or $0.1100 of the property tax increase based on other property tax, both primary and secondary reductions. This tax neutral base funding will be distributed to each supervisorial district as originally proposed in Table 5 (Page 8) of the May 23 communication. These amounts are shown in Table 1 below. Table 1: Total Property Road Tax Repair Revenue by Supervisorial District (Fiscally Neutral 11 Cents). Unincorporated South District Area Marana Oro Valley Sahuarita Tucson Tucson Total 1 $1,290,121 $225,497 $651,936 0 0 $ 17,341 $2,184,895 2 201,806 0 0 $135,811 $23,369 1,029,469 1,390,455 3 911,734 311,912 0 25,219 0 564,102 1,812,967 4 886,508 0 0 75,327 0 832,705 1,794,540 5 313,522 0 0 0 0 1,095,292 1,408,814 Total $3,603,691 $537,409 $651,936 $236,357 $23,369 $3,538,909 $8,591,671 The distribution methodology for the accelerated funding, $0.1400 of the property road tax, will be determined by the Board after staff recommendations as to how best to preserve the existing investment in the transportation system. In addition, the Board will receive recommendations from the new, independent Transportation Advisory Committee for allocation of accelerated funding (see the Transportation Advisory Committee section in this memorandum). This methodology will be presented to the Board at a future public hearing for review, direction and approval. To ensure tax equity with city and town residents, the accelerated funding must also be distributed between cities, towns and the unincorporated area as shown in Table 2 below (excluding issuance and interest impacts). Table 2: Accelerated Property Tax Road Repair Revenue by City, Town and Unincorporated Area (14-cent tax increase, $10,934,854) Percent of Accelerated Property Road Jurisdiction Assessed Value Tax Repair Allocation Marana 6.255 $ 683,955 Oro Valley 7.588 829,717 Sahuarita 2.751 300,798 South Tucson 0.272 29,733 Tucson 41.190 4,504,046 Unincorporated Area 41.945 4,586,605 Total 100.000 $10,934,854 4-70 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 3 In addition to tentatively adopting this new levy and rate, the Board also tentatively adopted the following reductions to the County’s General Fund primary property tax rate and secondary property tax rates to offset $0.1100 of the $0.2500 property road tax in FY 2017/18: 1. Reduce the General Fund primary property tax rate by $0.0800 per $100 of net taxable value. 2. Reduce the Library District secondary property tax rate by $0.0100 per $100 of net taxable value. 3. Reduce the Regional Flood Control District secondary property tax rate by $0.0200 per $100 of net taxable value. 4. Debt Service secondary property tax rate remains unchanged. The Board also tentatively approved my proposed plan to make the property road tax fiscally neutral in the FY 2018/19 budget, along with levying this tax for possibly a five-year period. At the end of this timeframe, other regional funding alternatives can be considered. Finally, the Board also directed staff to develop a methodology for determining the local roads that will be preserved and repaired within the individual supervisorial districts and the cities and towns within each district, the order of the repairs, the funds that will be dedicated to each roadway repair, and the final project approval process. The Transportation Advisory Committee section below discusses this methodology. Transportation Advisory Committee. The County has numerous advisory committees that meet under structured Open Meeting Law requirements. These committees provide advice and counsel to the Board of Supervisors on a variety of subjects ranging from wastewater reclamation, environmental quality, animal care, land use and other important areas where the Board directs public services or establishes local governmental public policy. At the adoption of the Fiscal Year 2017/18 Tentative Budget, the Board asked for my recommendation regarding oversight of a transportation or highway maintenance and pavement program funded by the road property tax. I suggest this would be an appropriate role for an advisory committee. I also suggest such an advisory committee’s role could be substantially expanded to include a variety of transportation issues facing the County. I recommend the Board create a 13-member Transportation Advisory Committee, with each Board member having two appointments from their supervisorial district. The appointments may be from within a city or town in the district, or they may be from the unincorporated area of the district. In addition to the Board appointments, I suggest the County Administrator have three appointments that are restricted to individuals with established transportation expertise, including management, finance, engineering and maintenance of transportation systems. Preferably, the County Administrator’s appointments would be retired professionals with substantial background and expertise in transportation. 4-71 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 4 The Transportation Advisory Committee’s responsibilities would be as follows: 1. Make recommendations specifically related to transportation improvements, operation and maintenance in the unincorporated area of Pima County, as well as for transportation improvements, operation and maintenance within incorporated cities and towns where County funds are being spent for these purposes. 2. Make specific recommendations for streets and highways where County funds are spent for street/highway repair or pavement preservation within cities and towns. Such recommendations will be joint recommendations with any city or town transportation advisory committee. 3. Make recommendations on any roadway or highway capacity improvements that utilize any of the following funding sources: a. b. c. d. e. Regional Transportation Authority Pima Association of Governments Federal government Highway User Revenue Funds (HURF) Pay-as-you-go County HURF 4. Make recommendations regarding the Department of Transportation’s annual budget. 5. Make recommendations regarding transportation policy and funding, including factual analysis of funding operation and maintenance claims or activities. 6. Make recommendations regarding other transportation matters as requested by the Board of Supervisors at a public hearing. It should be noted that in making specific roadway recommendations regarding pavement preservation or repair on highways within cities and towns, the recommendation to the Board for specific funding allocations must be a joint recommendation of the County’s Transportation Advisory Committee and any similarly formed citizen committee within a city or town. If a city or town does not have such a committee, the recommendation will be made by the Mayor and Council of that specific city or town. B. Other Tentative Budget Adjustments Approved by the Board The Tentative Adopted Budget also included the following changes from my proposed recommended budget of April 26, 2017: 4-72 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 5 1. General Fund a. The Proposed Tentative Adopted Budget includes a $0.0800 reduction in the General Fund primary property tax rate, from $4.2896 to $4.2096. This reduction in rates will reduce General Fund primary property tax revenue by $6,248,890. b. $55,756 to fund one-half of the cost of the Adult Probation Community Restitution Program. c. $63,285 to fund the salary and benefits costs of one surveillance officer who is part of the Domestic Violence Arrest Team. d. $154,500 of funding for seven outside agencies. e. $25,000 to fund new Constable training and benefits. f. A $6,547,032 decrease in the General Fund Budget reserve from the recommended amount of $56,919,918 to $50,372,886. Tentative Adopted General Fund expenditures total $576,235,452. Tentative Adopted General Fund Revenues total $550,053,197. 2. Other County Funds a. Transportation Property Road Tax Unit i. This unit will be utilized to account for the tentatively adopted property road tax of $0.2500 per $100 of net taxable value. If this primary property tax is levied by the Board, it will yield $19,526,525 in revenues ($8,591,671 in base funding and $10,934,854 in accelerated road repair funding) in FY 2017/18. These revenues will be accounted for within a new Transportation Property Road Tax Unit within the Transportation Fund, kept separate from other Transportation revenues, and dedicated exclusively to pavement preservation and repair of local roads. ii. In order to fit the full cost of the local roadway pavement preservation and repair program under Pima County’s constitutionally restricted expenditure limit, the County intends to fund these costs by issuing Certificates of Participation (COPs) with three-year repayment schedules because spending long-term debt proceeds is not subject to the constitutionally restricted expenditure limit. A portion of the road tax revenues allocated to the jurisdictions will be used to pay for the jurisdictions’ proportionate share of the financing costs (i.e., associated interest and issuance costs). iii. $19,526,525 of revenue received in the Transportation Property Road Tax Unit will be transferred to the County’s Debt Service Fund. These funds will be dedicated exclusively to the COPs debt payments. 4-73 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 6 b. Debt Service Fund The Tentative Adopted Budget includes an additional $17 million over the original recommended Debt Service expenditures to fund the first year of the three-year debt repayment schedule of Transportation Property Road Tax COPs. The remaining funds will be held to make the Year 2 and Year 3 debt repayments. c. Capital Projects Fund The Tentative Adopted Expenditure Budget includes $8,190,205 to pay for the costs of the local pavement preservation and repair program in the unincorporated area of the County and $11,336,320 to reimburse cities and towns for the local pavement preservation and repair costs within their boundaries. Both of these projects are funded with proceeds from the issuance of COPs debt net of issuance costs. d. Fleet Services Staff recommended that motor pool rates for all categories of vehicles be reduced by $55 per vehicle, per month in the Tentative Adopted Budget. This change in monthly rates will result in a countywide reduction in motor pool charges paid to Fleet Services of $1,000,000 from the Recommended Budget. Departments will be free to reallocate any savings as the result of this change to other supplies and services needs within their budgets. e. Library District The Library District’s secondary property tax rate includes a reduction from the Recommended Budgeted property tax rate of $0.5153 to a Tentative Adopted Budget property tax rate of $0.5053. The purpose of this $0.0100 reduction in the rate is to offset part of the impact of the proposed new Transportation Property Road Tax. Overall, FY 2017/18 Library District property tax revenues are reduced by $781,062. This reduction in revenues will be absorbed within the District’s existing fund balance. f. Regional Flood Control District The Regional Flood Control District’s secondary property tax rate includes a reduction from the Recommended Budget property tax rate of $0.3335 to a Tentative Adopted Budget property tax rate of $0.3135. The purpose of this $0.0200 reduction in the rate is to offset part of the impact of the proposed new Transportation Property Road Tax. Overall, FY 2017/18 Regional Flood Control District property tax revenues are reduced by $1,425,483 from the recommended amount. This reduction in revenues will be absorbed within the District’s existing fund balance. 4-74 The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 7 g. Regional Wastewater Reclamation Fund At their April 18, 2017 regular meeting, the Board of Supervisors approved three percent increases in Sewer User and Sewer Connection Fees. The Tentative Adopted Budget includes these increased revenues in the amounts of $3,979,461 and $411,857 respectively. II. PROPOSED CHANGES TO THE TENTATIVE ADOPTED BUDGET A. General Fund 1. $75,000 increase to the Facilities Management budget for additional operations and maintenance costs associated with the Mulcahey YMCA. 2. An offsetting adjustment of $75,000 to the General Fund Budget Reserve reducing the fund from $50,372,886 to $50,297,886. III. RECOMMENDATIONS I recommend the Board of Supervisors take the following actions: A. Adopt the Fiscal Year 2017/18 final budget amounts and tax rates as set forth in the table below. These amounts and property tax rates are the same as those resulting from the Board’s action at the adoption of the Overall Tentative Budget on May 23, 2017 and are reflected in the attached Arizona Auditor General prescribed schedules, including changes described in Section II above. Fiscal Year 2016/17 Budget Total County Budget Primary Property Tax: General Fund Primary Transportation Road Tax Total Primary Tax Rate Secondary Property Taxes: County Free Library District Regional Flood Control District Debt Service Stadium District 4-75 Budget $1,267,072,355 Tax Rate $5.9784 576,235,452 19,526,525 4.2096 0.2500 4.4596 42,235,325 17,496,778 134,790,376 5,611,862 0.5053 0.3135 0.7000 ------ The Honorable Chair and Members, Pima County Board of Supervisors Re: FY 2017/18 Final Adoption of Overall Pima County Budget June 20, 2017 Page 8 B. Create a 13-member Transportation Advisory Committee, with each Board member having two appointments from their supervisorial district. The appointments may be from within a city or town in the district, or they may be from the unincorporated area of the district. In addition to the Board appointments, I recommend the County Administrator have three appointments that are restricted to individuals with established transportation expertise, including management, finance, engineering and maintenance of transportation systems. Respectfully submitted, C.H. Huckelberry County Administrator CHH/mjk – June 7, 2017 Attachments c: Jan Lesher, Chief Deputy County Administrator Tom Burke, Deputy County Administrator for Administration Carmine DeBonis, Jr., Deputy County Administrator for Public Works Keith Dommer, Director, Finance and Risk Management Robert W. Johnson, Budget Manager, Finance and Risk Management 4-76 Note: Paragraph 3 on page seven of this memorandum, Fiscal Year 2017/18 Final Budget Adoption, June 20, 2017, makes reference to the publication of the Final Budget, “. . . reflected in the attached Arizona Auditor General prescribed schedules” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-77 This page intentionally left blank. 4-78 Pima County FY 2017/2018 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2015/2016 Through 2017/2018 Budget in Brief Fiscal Year 2017/2018 Adopted Full Time Equivalent Positions for Fiscal Years 2015/2016 Through 2017/2018 FTE Changes Explanation by Functional Area Pima County Capital Improvement Program Overview 5-1 Pima County FY 2017/2018 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following:  Attractions & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County.  Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants.  Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants; in addition, accounts for the tire recycling services. Special Revenue Funds  Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. 5-2 Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Transient lodging excise (hotel/motel) tax revenues. Primarily Federal Government revenue. Air quality inspection and application fees; revenues from alternate onsite disposal plans; federal and state grants; and County share of state tax on new tire sales. Secondary property tax revenue. Pima County FY 2017/2018 Adopted Budget Fund Type GOVERNMENTAL FUNDS (cont’d) Description Funding Source Special Revenue Funds (cont’d)       Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health. Federal and state grants; charges for services provided; private donations; and operating transfers from the General Fund. Pima Animal Care Center – Accounts for resources expended to protect public health and safety via education and enforcement of animal control and animal cruelty laws and ordinances, to provide a shelter for abandoned animals, and for other animal-related services. Charges for services provided; foundation grants; private donations; enforcement fines/fees; and operating transfers from the General Fund. Secondary property tax revenue. Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect the public and property from floodwaters. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds.  Debt Service Fund 5-3 Federal and state grants; private donations; Arizona Department of Education. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation Property Road Tax revenue; county share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Secondary tax levy on real and personal property; transfers of Transportation Property Road Tax, Vehicle License Tax, and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. Pima County FY 2017/2018 Adopted Budget Fund Type GOVERNMENTAL FUNDS (cont’d) Capital Projects Fund Description Funding Source Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following:  Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes.   Parking Garages - Accounts for the management and operation of nine parking facilities located in downtown Tucson. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. 5-4 License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Parking fees from seven public parking garages and two parking lots owned by Pima County. Sewer user, sewer connection, and sanitation fees. Pima County FY 2017/2018 Adopted Budget Fund Type Internal Service Funds FIDUCIARY FUNDS Agency Funds Investment Trust Fund Description Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following:  Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, and environmental damage. It also provides coverage for certain types of litigation.  Health Benefits Trust – Accounts for a selfinsured plan that provides employees and their families with comprehensive and affordable benefits options for health care (medical, pharmacy, and dental), life and other healthrelated insurances, and wellness and employee assistance programs. The fund is administered by the Board of Supervisors and an appointed board of trustees.  Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment, as well as leased hardware, enterprise software and server storage, used by County departments. Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Accounts for cash and investments held by the County on behalf of various school districts. Funding Source Financed by charges to specific user departments and to the General Fund. Financed by employee payroll deductions and charges to specific user departments for participating employees, and payments received from former employees for COBRA premiums. Financed by fees and charges to user departments. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2017/18 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND ENTERPRISE FUNDS 16.81% CAPITAL PROJECTS FUNDS 1.89% GENERAL FUND 50.64% DEBT SERVICE FUND 5.17% SPECIAL REVENUE FUNDS 25.49% EXPENDITURES BY FUND ENTERPRISE FUNDS 12.76% GENERAL FUND 45.48% CAPITAL PROJECTS FUNDS 10.36% DEBT SERVICE FUND 10.64% SPECIAL REVENUE FUNDS 20.76% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING FUND BALANCE 2017/2018 66,995,846 45,427,112 2,262,007 37,445,152 185,998,904 ADOPTED REVENUES 2017/2018 550,053,197 276,837,221 56,138,480 20,564,097 182,632,492 ADOPTED EXPENDITURES 2017/2018 (576,235,452) (263,071,552) (134,790,376) (131,287,852) (161,687,123) OTHER FINANCING SOURCES 2017/2018 100,000 70,000,000 45,000,000 INTERFUND TRANSFERS IN / (OUT) (40,813,591) (55,288,875) 81,111,510 42,061,494 (25,390,275) ESTIMATED ENDING FUND BALANCE 4,003,906 4,721,621 38,782,891 226,553,998 Note: Enterprise Fund amounts do not include the impact of the Regional Wastewater Reclamation Capital Improvement Program totaling $49,257,735 Fleet Services $1,821,500, and Parking Garages $238,761. Also excludes impact of principal payment of $53,580,004 of Regional Wastewater Management Debt Service. Note: The above charts do not include Internal Service Funds. 5-6 Pima County FY 2017/2018 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES INVESTMENT EARNINGS FINES AND 0.23% FORFEITS 0.69% MISCELLANEOUS 1.46% TAXES 44.29% CHARGES FOR SERVICES 21.66% INTERGVRNMTL 30.20% REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS LICENSES & PERMITS 1.47% FY 2015/2016 ACTUAL 449,913,956 14,403,364 314,502,196 232,949,248 8,428,062 3,111,428 18,042,719 6,499,637 1,047,850,610 FY 2016/2017 ADOPTED 455,715,410 15,697,381 326,883,818 238,139,168 7,609,021 1,640,915 20,503,032 5,000,000 1,071,188,745 FY 2017/2018 ADOPTED 481,058,504 15,991,435 328,072,130 235,240,473 7,507,825 2,483,842 15,871,278 1,086,225,487 EXPENDITURES CAPITAL OUTLAY 10.80% PERSONNEL SERVICES 38.10% OPERATING EXPENSES 51.10% EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY FY 2015/2016 ACTUAL 428,532,320 597,549,659 22,884,182 1,048,966,161 FY 2016/2017 ADOPTED 472,755,122 647,350,792 112,665,691 1,232,771,605 Note: The above charts do not include Internal Service Funds. 5-7 FY 2017/2018 ADOPTED 482,813,493 647,363,763 136,895,099 1,267,072,355 Pima County FY 2017/2018 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL FY 2015/2016 ADOPTED FY 2016/2017 ESTIMATED FY 2016/2017 ADOPTED FY 2017/2018 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 336,904,381 3,135,232 145,906,815 44,465,034 3,401,054 388,830 6,511,478 540,712,824 338,267,342 3,205,600 151,588,844 46,486,307 3,812,551 220,518 6,269,691 549,850,853 338,053,555 3,202,265 152,639,112 45,196,578 3,571,111 435,059 7,494,698 550,592,378 342,307,832 3,424,500 155,289,645 41,167,440 3,737,925 563,377 3,562,478 550,053,197 290,331,786 197,705,094 693,386 488,730,266 316,824,467 271,266,032 251,600 588,342,099 313,969,065 213,801,198 749,838 528,520,101 322,282,703 253,582,949 369,800 576,235,452 60,283,944 5,689,050 141,297,506 13,806,044 5,018,789 385,129 9,927,909 236,408,371 63,258,168 5,581,710 147,859,340 16,500,536 3,791,470 234,189 12,196,142 249,421,555 63,262,800 5,649,664 144,869,890 15,367,509 3,781,204 351,386 12,357,776 245,640,229 82,827,192 5,623,403 156,457,972 16,163,290 3,761,900 286,062 11,717,402 276,837,221 99,677,730 106,763,555 2,076,569 208,517,854 116,846,913 133,205,865 6,934,922 256,987,700 111,698,956 119,639,338 2,327,005 233,665,299 121,892,551 135,941,554 5,237,447 263,071,552 SPECIAL REVENUE FUNDS REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES OPERATING EXPENSES 52,725,631 13,933 226,242 43,289 53,009,095 54,189,900 95,000 54,284,900 54,186,300 91,833 14,617 54,292,750 55,923,480 215,000 56,138,480 120,777,717 115,455,401 119,247,274 134,790,376 TOTAL 120,777,717 115,455,401 119,247,274 134,790,376 27,249,553 3,988,016 811,908 890,000 32,939,477 27,435,634 3,186,670 283,076 217,209 31,122,589 25,181,020 4,217,518 340,860 29,739,398 16,324,513 3,552,000 382,271 305,313 20,564,097 3,608,870 46,749,861 20,114,226 70,472,957 105,479,169 105,479,169 4,549,838 58,939,306 25,358,760 88,847,904 131,287,852 131,287,852 CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 5-8 Pima County FY 2017/2018 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL FY 2015/2016 ADOPTED FY 2016/2017 ESTIMATED FY 2016/2017 ADOPTED FY 2017/2018 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES TOTAL 5,579,082 34,389 170,690,154 8,219 1,299,319 670,043 6,499,637 184,780,843 6,910,071 171,965,655 5,000 808,132 1,819,990 5,000,000 186,508,848 6,910,071 169,828,012 5,000 1,276,451 1,224,764 5,000,000 184,244,298 6,943,532 174,357,743 8,000 1,037,132 286,085 182,632,492 34,913,933 125,553,434 160,467,367 39,083,742 127,423,494 166,507,236 35,205,291 126,601,183 161,806,474 38,638,239 123,048,884 161,687,123 TOTAL REVENUES 1,047,850,610 1,071,188,745 1,064,509,053 1,086,225,487 TOTAL EXPENDITURES 1,048,966,161 1,232,771,605 1,132,087,052 1,267,072,355 Note: The above data does not include Internal Service Funds. 5-9 Pima County FY 2017/2018 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 20, 2017, the Board adopted the budget for fiscal year 2017/18, which covers the period from July 1, 2017 through June 30, 2018. Pima County’s Fiscal Year 2017/18 Adopted Budget includes: • $1.267 billion in expenditures • $1.086 billion in revenues • $150.6 million in operating transfers between the various operating funds • $115.1 million total in debt issues including $40.1 million in Certificates of Participation, $30.0 million in Transportation bonds, $45.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2016/17-2017/18 Expenditures by Fund Fiscal Year 2017/2018 600,000 Capital Projects 10.4% Debt Service 10.6% Enterprise 12.8% 500,000 400,000 General Fund 45.4% 300,000 200,000 100,000 Special Revenue 20.8% 0 General Fund Special Revenue Debt Service 2016/2017 Capital Projects Enterprise 2017/2018 GENERAL FUND: The Fiscal Year 2017/18 Adopted Budget for General Fund expenditures decreased by $12.1 million from fiscal year 2016/17. Major factors contributing to this net decrease include: • $5.1 million increase for substantially and accelerated increased cost of public safety retirement contributions to the Public Safety Personnel Retirement System and Correction Officers Retirement Plan in the Sheriff and County Attorney departments • $1.7 million increase to fund Sheriff department salary/decompression adjustments • $878 thousand increase in Community and Economic Development department • $307 thousand increase in budgeted Juvenile Court Center programs • $149 thousand increase in Medical Examiner General Fund department, formerly Forensic Science Center, primarily for laboratory and x-ray services and software • $80 thousand increase in Office of Sustainability and Conservation, primarily due to added personnel for the Water Policy Program • $17.1 million decrease in the Contingency funds from numerous offsetting changes including: $6.1 million decrease for the one-time final payment related to the purchase of the Stardust Property; $1.5 million decrease for possible increases in electrical costs; $1.2 million decrease due to funding the upgrade of the enterprise level financial systems; $1.1 million increase for Juvenile Corrections State Cost Shift; the ending General Fund reserve, budgeted as an expenditure, was decreased from $61.2 million in fiscal year 2016/17 to $50.3 million in fiscal year 2017/18, a decrease of $10.9 million • $1.4 million decrease for the Recorder General Fund • $482 thousand decrease in overall costs associated with leased hardware, enterprise software and servers and storage programs paid to the Information Technology Internal Service Funds • also includes other position related adjustments, benefits adjustments, adjustments for one-time costs, etc. 5-10 Pima County FY 2017/2018 Adopted Budget SPECIAL REVENUE FUNDS: The Fiscal Year 2017/18 Adopted Budget for Special Revenue Funds expenditures increased by $6.1 million over fiscal year 2016/17. Major factors contributing to this net increase include: • $3.8 million increase in Employment & Training • $2.2 million increase in Community Development Grants • $1.7 million increase in budgeted Superior Court special programs • $1.3 million increase in Health and anticipated Health Grants • $1.2 million increase in Transportation primarily due to personnel and software expenses, with decreased Transportation Grants • $634 thousand increase in expenditures budgeted in County Attorney Grants • $611 thousand increase in Environmental Quality • $483 thousand increase in Pima County Animal Care Center for its expanded shelter operations, medical treatment, and spay/neuter programs • $153 thousand increase in County Free Library • $50 thousand increase for the newly created Rocking K South Community Facilities District special revenue fund • $1.8 million decrease in budgeted County Attorney special programs • $1.5 million decrease in Parks special programs • $1.3 million decrease in Office of Emergency Management/Homeland Security Grants/special programs • $553 thousand decrease in Superior Court Grants • $351 thousand decrease in Facilities Renewal Fund • $192 thousand decrease in expenditures budgeted in County Administrator Grants • $156 thousand net decrease in Flood Control District • also includes other position related adjustments, benefits adjustments, information technology cost adjustments, adjustments for one-time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2017/18 Adopted Budget for Debt Service Fund expenditures increased $19.3 million over fiscal year 2016/17. This increase is primarily due to funding the first year of the three-year debt repayment schedule of Transportation Property Road Tax Certificates of Participation. (See the Supplemental Information section – Long Term Debt.) CAPITAL PROJECTS FUND: The Fiscal Year 2017/18 Adopted Budget for the Capital Projects Fund expenditures increased by $25.8 million over fiscal year 2016/17, including $19.5 million for Local Roads - Pavement Repair and Rehabilitation, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2017/18 to Fiscal Year 2021/22 Capital Improvement Plan. (See the Capital Improvement Projects section - Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2017/18 Adopted Budget for Enterprise Fund expenses decreased by $4.8 million from fiscal year 2016/17. The net decrease is attributable primarily to Regional Wastewater Reclamation with a $6.5 million decrease in debt service expense and a $1.9 million decrease in county overhead, partially offset by an increase of $3.5 million in depreciation costs. 5-11 Pima County FY 2017/2018 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2017/2018 Public Works 30.3% Justice & Law 27.1% Fiscal Years 2016/17-2017/2018 General Government Services 28.3% Community Resources 7.7% Health Services 6.6% 500,000 400,000 300,000 200,000 100,000 0 Gen v't l Go er a v Ser ices Co unit mm yR eso ur c es v Ser lth Hea ices J us tice &L aw lic W Pub ork s 2016/2017 2017/2018 GENERAL GOVERNMENT SERVICES: The Fiscal Year 2017/18 Adopted Budget for expenditures for the General Government Services functional area decreased by $935 thousand from fiscal year 2016/17. Major reasons for the net decrease include: • $19.3 million increase in Debt Service primarily due to funding the first year of the three-year debt repayment schedule of Transportation Property Road Tax Certificates of Participation • $220 thousand increase for Board of Supervisors • $50 thousand increase for the newly created Rocking K South Community Facilities District special revenue fund • $17.1 million decrease in the Contingency funds from numerous offsetting changes including: $6.1 million decrease for the one-time final payment related to the purchase of the Stardust Property; $1.5 million decrease for possible increases in electrical costs; $1.2 million decrease due to funding the upgrade of the enterprise level financial systems; $1.1 million increase for Juvenile Corrections State Cost Shift; the ending General Fund reserve, budgeted as an expenditure, was decreased from $61.2 million in fiscal year 2016/17 to $50.3 million in fiscal year 2017/18, a decrease of $10.9 million • $1.3 million decrease in Office of Emergency Management/Homeland Security Grants/special programs • $1.2 million net decrease for the Recorder department • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY RESOURCES: The Fiscal Year 2017/18 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $7.1 million over fiscal year 2016/17. Major factors contributing to this net increase are: • $3.8 million increase in Employment and Training Grants • $2.2 million increase in Community Development Grants • $878 thousand increase in Community Services primarily due to computer and port charges • $213 thousand increase in Stadium District for capital purchases • $123 thousand increase in School Superintendent • $69 thousand net increase in County Free Library, with a decrease in Library Grants • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. 5-12 Pima County FY 2017/2018 Adopted Budget HEALTH SERVICES: The Fiscal Year 2017/18 Adopted Budget for the Health Services functional area increased by $1.3 million over fiscal year 2016/17. The main reasons for this net increase include: • $1.3 million increase in Health, including $903 thousand increase in anticipated Health Grants • $483 thousand increase in Pima County Animal Care Center for its expanded shelter operations, medical treatment, and spay/neuter programs • $149 thousand increase in Medical Examiner department, formerly Forensic Science Center, primarily for laboratory and x-ray services and software • $784 thousand decrease in Behavioral Health Grants due to May 2017 expiration of grants • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, etc. JUSTICE & LAW: The Fiscal Year 2017/18 Adopted Budget for the Justice & Law functional area increased by $5.6 million over fiscal year 2016/17. This net increase is due primarily to: • $5.5 million increase in Sheriff’s Department due to department salary/decompression adjustments and higher public safety retirement contributions to the Public Safety Personnel Retirement System • $1.7 million increase in budgeted Superior Court special programs • $114 thousand increase in Juvenile Court expenditures • $1.8 million decrease in budgeted in County Attorney special programs • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. PUBLIC WORKS: The Fiscal Year 2017/18 Adopted Budget for the Public Works functional area increased by a net $21.3 million over fiscal year 2016/17. Significant changes include the following: • $25.8 million increase from fiscal year 2016/17 in CIP, including $19.5 million for Local Roads Pavement Repair and Rehabilitation, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2017/18 to Fiscal Year 2021/22 Capital Improvement Plan (See the Capital Improvement Projects section - Summary of Active Capital Improvement Projects.) • $1.2 million increase in Transportation primarily due to personnel and software expenses, with decreased Transportation Grants • $537 thousand increase in Environmental Quality department, with decrease in Environmental Quality Grants • $80 thousand increase in Office of Sustainability and Conservation, primarily due to added personnel for the Water Policy Program • $1.5 million decrease in Parks special programs • $4.8 million net decrease in Regional Wastewater Reclamation • $127 thousand decrease in Regional Flood Control District special programs • $105 thousand decrease in Regional Flood Control Grants • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-13 Pima County FY 2017/2018 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2017/18: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2017/18, General Fund expenditures include $67 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. The ending fund balance reflects the $8.1 million savings from Pima County prevailing in the litigation against the State of Arizona one-percent homeowners rebate state cost transfer to the County. Changes other than this reserve represent a net decrease of $4.4 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-10 through 4-11). Special Revenue Funds The fiscal year 2017/18 adopted ending fund balance for all Special Revenue Funds is $4 million, a net decrease of $41.5 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the six major and over 100 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, the County Free Library, Stadium District, Justice and Law Grants, etc. Debt Service Fund The fiscal year 2017/18 adopted ending fund balance for the Debt Service Fund is $4.7 million, a net decrease of $2.5 million from the budgeted beginning fund balance. Major activity for the year includes: • $19.3 million increase in overall debt service payments which is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of certificates of participation to be made in fiscal year 2017/18 • $20.6 million increase in operating transfers in Capital Projects Fund The fiscal year 2017/18 adopted ending fund balance for the Capital Projects Fund is $38.8 million, a net increase of $1.3 million from the budgeted beginning fund balance with $70 million from bond funds to be expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2017/18 to 2021/22 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2017/18 adopted ending net assets for all Enterprise Funds is $226.6 million, a net increase of $40.6 million from the budgeted beginning net assets. Major factors contributing to this increase include: • $1.9 million increase in Regional Wastewater Reclamation net assets • $72 thousand increase in Development Services Department net assets • $1.7 million decrease in Parking Garages budgeted net assets Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2017/18. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-14 PIMA COUNTY FY2017/2018 ADOPTED BUDGET ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2015/2016 - 2017/2018 Adopted 2015/2016 Adopted 2016/2017 Adopted 2017/2018 2017/2018 vs 2016/2017 135.00 22.25 16.00 13.25 15.00 166.00 227.25 53.00 0.00 46.00 179.50 10.50 29.00 43.75 36.50 0.00 993.00 136.00 22.50 17.00 16.55 44.75 171.00 222.55 56.00 2.00 46.00 177.00 8.50 29.75 64.00 35.00 2.00 1,050.60 130.50 23.50 17.00 15.15 37.00 173.00 220.05 56.00 3.00 46.00 170.00 8.00 29.75 47.00 34.50 12.00 1,022.45 (5.50) 1.00 0.00 (1.40) (7.75) 2.00 (2.50) 0.00 1.00 0.00 (7.00) (0.50) 0.00 (17.00) (0.50) 10.00 (28.15) Community Resources Attractions & Tourism Communications Office Community & Economic Development Grants & Data Ofc Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Kino Sports Complex School Superintendent Stadium District Total Community Resources 4.17 11.00 4.00 25.00 137.70 384.11 6.00 13.50 44.75 630.23 4.25 20.00 4.00 22.00 147.13 385.62 6.00 13.50 42.00 644.50 4.15 20.00 4.00 26.00 140.97 390.00 6.00 13.00 44.25 648.37 (0.10) 0.00 0.00 4.00 (6.16) 4.38 0.00 (0.50) 2.25 3.87 Health Services Behavioral Health Health Medical Examiner Pima Animal Care Center Total Health Services 13.00 290.00 33.00 84.00 420.00 13.00 296.00 32.00 93.00 434.00 13.00 294.30 32.00 96.00 435.30 0.00 (1.70) 0.00 3.00 1.30 Functional Area/Department General Government Services Assessor Board of Supervisors Clerk of the Board County Administrator Elections Facilities Management Finance & Risk Management Fleet Services General Government Services Administration Human Resources Information Technology Office of Emergency Management & Homeland Security Procurement Recorder Treasurer Wireless Integrated Network Total General Government Services 5-15 PIMA COUNTY FY2017/2018 ADOPTED BUDGET ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2015/2016 - 2017/2018 Adopted 2015/2016 Adopted 2016/2017 Adopted 2017/2018 2017/2018 vs 2016/2017 204.50 13.00 462.00 11.00 8.50 131.50 452.25 266.70 1,580.00 650.50 3,779.95 206.25 13.00 459.00 11.00 9.50 134.00 446.75 267.50 1,571.00 639.90 3,757.90 205.50 13.00 453.00 11.00 8.50 132.00 447.75 270.75 1,532.25 643.90 3,717.65 (0.75) 0.00 (6.00) 0.00 (1.00) (2.00) 1.00 3.25 (38.75) 4.00 (40.25) Public Works Development Services Environmental Quality Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Transportation Total Public Works 58.00 45.00 268.50 14.90 33.00 59.00 467.00 292.25 1,237.65 58.00 42.00 279.95 16.90 29.00 58.00 457.00 285.75 1,226.60 56.00 42.00 283.85 17.90 30.00 59.20 457.00 286.00 1,231.95 (2.00) 0.00 3.90 1.00 1.00 1.20 0.00 0.25 5.35 Total Functional Areas 7,060.83 7,113.60 7,055.72 (57.88) Functional Area/Department Justice & Law Clerk of the Superior Court Constables County Attorney Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Public Defense Services Sheriff Superior Court Total Justice & Law Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 5-16 Pima County FY 2017/2018 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2016/17 to 2017/18 are explained in general below: FTEs in General Government Services decreased by 28.15 or 2.68%. Major factors contributing to this net increase include: • • • • • • • • • • • • 5.50 FTE decrease in Assessor due to improving efficiency by consolidating staff from multiple locations into a single building. 1.00 FTE increase in Board of Supervisors due to increasing hours for part-time staff. 1.40 FTE decrease in County Administrator due to the elimination of 1.00 Grant FTE and 0.40 FTE reduction of hours on one existing position. 7.75 FTE decrease in Elections due to a decrease in temporary and part-time election workers based on the number of elections. 2.00 FTE increase in Facilities Management due to various changes in the Asset Management & Planning Services, Building Services, and Design & Construction Services programs. 2.50 FTE decrease in Finance and Risk Management due to various changes in the Administration, Budget, Department Analysis, Financial Control & Reporting, Financial Operations, and Revenue Management & Audit programs. 1.00 FTE increase in General Government Services Administration due to addition of the Assistant County Administrator for Administration position. 7.00 FTE decrease in Information Technology due to an increase of 3.00 FTEs for premium Accela services to Public Works departments offset by a decrease of 10.00 FTEs due to moving the radio system activities to the Wireless Integrated Network department. 0.50 FTE decrease in Office of Emergency Management & Homeland Security due to a position moved to Facilities Management. 17.00 FTE decrease in the Recorder’s office due to a decrease in temporary and part-time election workers based on the number of elections. 0.50 FTE decrease in the Treasurer’s office due to reducing an Investment Manager position from full-time to half-time. 10.00 FTE increase in Wireless Integrated Network due to positions moved from Information Technology. FTEs in Community Resources increased by 3.87 or 0.60%. Major factors contributing to this net increase include: • • • • • 6.16 FTE decrease in Community Services, Employment & Training due to accommodating for the minimum wage increase by reducing the Summer Youth Program FTEs. 4.38 FTE increase in County Free Library due to increased headcount of intermittent multifill positions and two new requested positions. 4.00 FTE increase in Community Development & Neighborhood Conservation due to new grants in fiscal year 2017/18. 2.25 FTE increase in the Stadium District due to requesting two new maintenance positions and a slight increase in event workers. 0.6 FTE net decrease in various Community Resources departments due to decreasing intermittent worker FTEs. 5-17 Pima County FY 2017/2018 Adopted Budget FTEs in Health Services increased by 1.30 or 0.30%. Major factors contributing to this net increase include: • • 1.70 FTE decrease in Health due to a transfer to Pima Animal Care (PAC) Grants. 3.00 FTE increase in Pima Animal Care Center due to 1.70 FTE transfer from Health for PAC Grants and 1.30 FTE increase related to new requested positions. FTEs in Justice & Law decreased by 40.25 or 1.07%. Major factors contributing to this net decrease include: • • • • • • • • 0.75 FTE decrease in Clerk of the Superior Court due to decreasing hours of existing positions. 6.00 FTE decrease in County Attorney due to the Civil Legal Service group reorganization as well as the reduction of the available funding. 1.00 FTE decrease in Justice Court Green Valley due to a Litigation II position in JCEF Special Revenue Fund not approved in a supplemental package. 2.00 FTE decrease in Justice Court Tucson Special Revenue Fund due to concluding a JCEF-funded project. 1.00 FTE increase in Juvenile Court due to the addition of hours to existing positions. 3.25 FTE increase in Public Defense Services due to hiring in-house attorneys to reduce the costs for paying contract attorneys. 38.75 FTE decrease in the Sheriff due to the elimination of vacant positions. 4.00 FTE increase in Superior Court due to two additional probation positons for Domestic Violence and Community Restitution approved by the County Administrator. The Adult Probation department provided additional funding to match this for another two positions for the same purposes. FTEs in Public Works increased by 5.35 or 0.44%. Major factors contributing to this net increase include: • • • • • • 2.00 FTE decrease in Development Services due to eliminating an Addressing Specialist and a Planner to fund Accela Premium Services. 3.90 FTE increase in Natural Resources, Parks and Recreation due to adding 3.00 FTEs as Trades Maintenance classifications, 0.50 FTE as a Temporary Laborer, and 0.40 FTE as a part-time staff Volunteer Coordinator. 1.00 FTE increase in Office of Sustainability and Conservation due to adding a Program Coordinator for the Section 10 Program. 1.00 FTE increase in Public Works Administration due to Project Management Office adding a Program Manager. 1.20 FTE increase in Regional Flood Control District due to adding 1.00 FTE as a Program Coordinator for the Complaint Response Program and 0.20 FTE for the youth crew. 0.25 FTE increase in Transportation due to increasing staff in their support services group. 5-18 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2017/18 Adopted Budget expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2017/18 Capital Projects Fund 1 0F 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects including enterprise and internal services projects and related expenditures. 5-19 This page intentionally left blank. 5-20 Pima County FY 2017/18 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability On July 21, 2011, the Board of Supervisors adopted a revised Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedance. Follow a Programmatic Method of Budgeting The fiscal year 2017/18 Adopted Budget is presented using a line item and programmatic method. The goals of this presentation are to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2015/16, the estimated result for fiscal year 2016/17, and the planned result for fiscal year 2017/18. As this type of presentation continues to evolve, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2017/18 Adopted Budget Support Goals, Policies and Initiatives outlined in the Pima Prospers Comprehensive Strategic Plan Pima Prospers is a ten-year comprehensive plan initiative for Pima County. It covers most aspects of County services, establishes a vision and overarching principles (notably healthy communities) and focuses on people and the economy in general. It is the product of a citizenry and stakeholders who raised critical concerns and issues. It recognizes the continuing fiscal realities and the efficiencies that must be in place for its successful implementation. Under Pima Prospers, the County intends to align, to the maximum extent possible, the annual budget, capital improvement program and future bonding programs. Departments will develop their annual budgets as well as programmatic goals, objectives and performance measures in support of the comprehensive strategic plan in the coming fiscal years. Pima Prospers charts a course for the County for the next ten years. It is not a static document but will change as necessary over its lifetime. The strategic comprehensive plan is the first to be viewed primarily on-line at: www.pimaprospers.com . Pima Prospers is understood to be a “living document” that allows for amendment as it becomes necessary due to changing circumstances, extraordinary opportunities or critical needs. Key chapters of the Pima Prospers Plan include: Use of Land- This chapter addresses land use issues and initiatives throughout Pima County. The Maeveen Behan Conservation Land System resulting from the award winning Sonoran Desert Conservation Plan serves as an anchor by providing the ability to mitigate development with offsite lands. Additionally, this part of the plan incorporates the County’s commitment to Davis Monthan Air Force Base, its longstanding policy on conservation of our cultural and natural resources and green building. Physical Infrastructure Connectivity- This chapter includes a transportation element for roads, rail, air and freight. The cornerstones of this portion of the plan are policies to provide a safe comprehensive system that is well maintained and serves trade and economic development industries. Human Infrastructure Connectivity- Included in this chapter are strategies for access to healthy lifestyle components especially for an aging population, disease prevention, and health impact assessments. Sustaining healthy communities also means addressing climate related issues and their impact on communities. Workforce training, education, libraries, and the arts contribute to the County’s economic base and are supported throughout the plan. Economic Development- The economic development plan chapter of the plan pulls the key principles from the County’s Economic Development Plan into long term policy. It works to protect the defense and aerospace economic base, builds on the trade corridors through the Port of Tucson, and leverages partnerships with the University of Arizona, State of Arizona, Sun Corridor, Inc., and others to attract new industries. The plan also recognizes the importance of providing a positive business climate, meeting the needs of small business, and reinvesting in revitalizing commerce areas with street maintenance. In addition, tourism showcases the areas’ natural assets that bring many individuals to this part of the Sonoran Desert. All the policies included in the plan are backed with implementation items and timelines that will serve as the backbone of a County work plan for years into the future. An interdisciplinary monitoring team was formed to track and regularly report on the progress and the outcomes of the various departments’ contributions during the lifetime of the current plan. The latest progress report can be found at: September 12, 2017 - Six-Month Progress Report on Key Initiatives in Pima Prospers and the Economic Development Plan through 2018 . 6-2 Pima County FY 2017/18 Adopted Budget Minimize Impact of State of Arizona Budget Cost Shifts on County Services The shifting of the state of Arizona budget costs to Pima County continues to have direct adverse impacts on the programs and services provided by the County in fiscal year 2017/18. Over the years, the State of Arizona has adopted new programs, paid for them entirely for one or two years, and then begun to shift the program costs to the counties. The best examples of this process are the Restoration to Competency and the Sexually Violent Persons programs. Restoration to Competency takes a criminal defendant who would otherwise be declared incompetent to stand trial and improves their competency to the point where they are able to stand trial. Sexually Violent Persons are individuals confined to the State Prison, who, upon completion of their sentence, are deemed to be a continuing threat to public safety and are confined at the Arizona State Hospital. Both of these programs were initially paid entirely by the State. Currently, the costs of both of these programs have been either entirely or partially shifted to the counties. The same is true for the State Indigent Health program for fiscal year 2017/18 (Arizona Health Care Cost Containment System, Arizona Long Term Care System and Behavioral Health System). These total cost transfers from the State of Arizona, including the County’s share of salaries and benefits for the various courts totaled $86 million, or 26 percent of our primary property tax levy in fiscal year 2017/18. Follow Measures to Weather the Economic Downturn and Manage County Finances during the Current Recovery Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during the recent unprecedented economic recession and is just now beginning to recover. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than eight years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) decreased significantly from their peak in fiscal year 2006/07 to fiscal year 2013/14 and are continuing to modestly recover. For only the third time in eight years, the property tax base has shown an increase. The primary taxable value of the County increased over the previous year by approximately 3.30 percent, while the secondary assessed values showed similar increases. Despite this increase, the fiscal year 2017/18 General Fund tax base will be in aggregate 10.1 percent smaller than it was in fiscal year 2009/10. Currently, economic conditions are continuing to improve, and the General Fund tax base is forecasted to increase approximately 5 percent in fiscal year 2018/19. Given the drop in state shared revenues from fiscal year 2006/07 to 2013/14, the declining value in the property tax base through fiscal year 2014/15, and state cost shifts and transfers over the six prior fiscal years, Pima County continues to face unprecedented budget challenges despite the recent turnaround in the property tax base. A number of measures have been followed to mitigate these challenges over the past several years: • Since fiscal year 2008/09 across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and yielded $27.7 million annually in subsequent fiscal years. While no additional across-the-board reductions were made for fiscal years 2012/13 through 2014/15, the County continued to realize these savings. In fiscal year 2015/16, County departments were required to absorb an additional 2 percent across-the-board reduction resulting in additional savings of $7.0 million in the General Fund and $10.9 million overall. The County has continued many of these cost saving measures into fiscal years 2016/17 and fiscal year 2017/18 Adopted Budgets. • No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A one percent general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. No 6-3 Pima County FY 2017/18 Adopted Budget across-the-board pay adjustments were budgeted for fiscal year 2012/13. Over this period, annual cost savings were as much as $8 million compared to a two-percent annual pay increase. County employees received a combination of one-time and ongoing salary adjustments in fiscal year 2013/14. All eligible County employees received an ongoing 50 cent per hour pay increase effective September 7, 2014. No across-the-board pay adjustments were approved for fiscal year 2015/16. A general salary adjustment of 2 to 6 percent dependent on the level of an employee’s base salary and a decompression adjustment for Sheriff deputies and corrections officers was approved for fiscal year 2016/17. Both of these adjustments were effective on August 21, 2016. While no County employees salary adjustments were approved in fiscal year 2017/18, the County absorbed significant increases in retirement costs and also kept the employee share of health insurance rates unchanged from fiscal year 2016/17 rates (see the Provide Adequate Employee Compensation of this Financial Policies section below). • Since its peak in fiscal year 2007/08 total budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,340 or 16.0 percent primarily through attrition or transfer. In addition to decreases in staffing, the County recently instituted significant changes in the way it budgets and accounts for vacant positions and staff turnover. By having departments budget only for positions they can reasonably expect to fill during the course of the year, the County reduced excess FTEs and their associated salary and benefit costs. • The County has also tactically shifted its service model based on trends and actions beyond its control. These shifts have occurred without layoffs, and the planned shifts have been fully executed. Specifically, the County began moving away from direct health care delivery in 2004 with the management turnover of Banner – University of Arizona South Campus. Six years ago, the County, recognizing the competitive pressure exerted by the State of Arizona in implementing the Arizona Health Care Cost Containment System exited the Acute Care Program. Five years ago, the County exited the Arizona Long Term Care System and fully transitioned the ownership and use of its long-term care facility, Posada del Sol, to a private entity. • Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the public to a new model of having a private contractor providing these services. This change saves the County nearly $6 million annually. • Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The Adopted Budgeted benefit cost in fiscal year 2017/18 totals over $149 million more than double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance, Public Safety and other retirement contributions and other employee benefits adjustments. Fiscal year 2017/18 aggregate benefits increased in excess of $6 million over fiscal year 2016/17. This increase in benefits costs will be absorbed by the County despite its increasing costs within other areas of the County’s budget. • Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14 the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator starting in fiscal year 2013/14. Under this new model, fiscal year insurance costs increase by less than 5 to 7 percent per year. • Overall County budgeted expenditures of $1,267,072,355 are 2.8 percent more than fiscal year 2016/17 budgeted expenditures and $216 million or 16 percent less than the beginning of the last recession nine years ago. 6-4 Pima County FY 2017/18 Adopted Budget Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2017/18 no funding was available or approved for supplemental requests. Diversify the County’s Revenue Sources Property Taxes The Board of Supervisors enacted a new Transportation primary property road tax effective in fiscal year 2017/18. This property tax is separate and a subset of the County’s primary property tax rate, but added to the County’s primary property tax for purposes of collection, expenditure limitation calculation and for Truth in Taxation hearing requirements. The proceeds of this tax are to be used exclusively for preservation and repair of local streets and roads. The new Transportation property road tax is set at $0.2500. As partial offsets to this new tax, the budget includes a $0.0800 decrease in the County’s regular primary property tax rate for General Government from the fiscal year 2016/17 tax rate. The Regional Flood Control District secondary property tax rate decreases by $0.0200. The Library District’s secondary property tax rate decreases by $0.0100. The Debt Service Fund’s secondary tax rate is unchanged from fiscal year 2016/17 rates. The total property tax rate for Pima County increased from $5.8384 to $5.9784 per $100 of assessed valuation, a net increase of $0.1400. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2017/18 general government revenue from all other sources is $173.4 million, an increase of $0.2 million over the fiscal year 2016/17 adopted budget. State Shared Sales Taxes are expected to increase by $3.1 million, while Vehicle License Tax revenue is expected to increase by approximately $1.25 million. Other changes in revenue include a $290 thousand increase in Pooled Investment Interest and a $180 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue increases by $196 thousand. Contributions for Administrative Overhead from other County funds will decrease by $5.6 million in fiscal year 2017/18. Public Works Administrative Overhead revenue will increase by $711 thousand. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990s, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. State Shared Sales Tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $42.26 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.5410 per $100 of assessed value. 6-5 Pima County FY 2017/18 Adopted Budget Local Sales Tax Pima County does not currently levy a local excise (sales tax) as permitted by Arizona Revised Statutes. The following excise tax options are available for consideration: A general sales tax of up to 0.5 percent rate that is employed in thirteen other counties in Arizona. If the County had the ability to levy a local sales tax in fiscal year 2017/18, it would realize revenues of approximately $70 million and would decrease the County’s primary property tax rate by $0.8962 per $100 of net taxable value. This statutory authorization requires a unanimous vote of the Board of Supervisors. The County can request voter approval of a Jail Excise tax up to the equivalent of a quarter cent sales tax (0.25 percent). If approved by the voters, this jail tax could reduce the County’s primary property tax rate by $0.4481 per $100 of net taxable value and produce approximately $35 million in revenue. A road excise tax, which is available to most other counties in the state. During the fiscal year 2017/18 budget process, Board of Supervisors members expressed a willingness to study the topic of enacting and levying a general half-cent sales tax dedicated to fund a combination of local pavement repair and preservation and property tax relief. At its June 20, 2017 meeting, the Board directed staff to develop a plan for soliciting input from the community with regard to whether or not the Board should enact such a tax. A community input plan was presented to the Board at its August 1, 2017 meeting. The Board approved the community input plan as presented with the goal of completing the public input process by March 2018 in order to inform the fiscal year 2018/19 budget process. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category. Adjust Property Tax Rates to Adequately Fund County Government Table 1 underscores the Board of Supervisor’s commitment to make necessary adjustments in property tax rates to continue to provide core County services. In response to continued decreases in property values, increased demand for core services and unmet funding requirements, the total rate for fiscal year 2014/15 increased by 12.4 percent from fiscal year 2013/14. Overall rates increased by 3.5 percent in fiscal year 2015/16 to offset State budget cost shifts and stabilize funding for the Pima County Library System. The fiscal year 2015/16 property tax rate increase of $0.1098 per $100 of net taxable value was put in place to exclusively offset the additional shift of state aid to education/ one percent homeowners rebate costs to the County by the State. The Board of Supervisors approved the increase with the commitment that it would be reversed in future years if the County prevailed in its litigation against the State of Arizona regarding the unconstitutional transfer of property tax liability to the County to fund the one percent homeowner’s rebate. Based on a May 24, 2016 decision by the Maricopa County Superior Court, Pima County prevailed in its litigation against the State of Arizona. In response, the Board of Supervisors reduced the fiscal year 2016/17 primary property tax rate 9.81 cents from the fiscal year 2015/16 rate of $4.3877 to $4.2896. 6-6 Pima County FY 2017/18 Adopted Budget The combined fiscal year 2016/17 property tax rate decreased by a net 7.81 cents or 1.3 percent from fiscal year 2015/16. The decrease in the primary property tax rate was partially offset by a 2 cent increase in the Regional Flood Control District secondary tax rate to address increased operational costs that had been deferred during the past seven years of economic recession. The Board of Supervisors enacted a new primary property road property tax in fiscal year 2017/18 to address local pavement preservation and road repair needs. At budget adoption, the Board adopted the maximum allowable tax rate of $0.2500 per $100 of net taxable value. The property road tax is separate from and a subset of the County’s primary property tax rate, but it is added to the overall primary property tax rate for purposes of collection, expenditure limitation and for Truth in Taxation Hearing requirements. The combined fiscal year 2017/18 property tax rate increased by a net 14 cents or 2.4 percent over fiscal year 2016/17. The $0.2500 rate increase for the new property road tax was partially offset by an eight cent decrease in the County regular primary property tax, a two cent decrease in the Regional Flood Control District secondary property tax rate and a one cent reduction in the County Free Library District secondary property tax rate. Table 1 Comparison of Property Tax Rates* FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Tax Rates Tax Rates Tax Rates Tax Rates Pima County Primary (General Gov’t) Transportation Primary Road Tax Debt Service Library District Regional Flood Control District Total $4.2779 0.7000 0.4353 0.3035 $5.7167 $4.3877 0.7000 0.5153 0.3135 $5.9165 $4.2896 0.7000 0.5153 0.3335 $5.8384 $4.2096 0.2500 0.7000 0.5053 0.3135 $5.9784 * Does not include Fire District Assistance Tax, which is set by state formula. In fiscal year 2017/18, Pima County will levy $481 million in combined primary and secondary property taxes. This is the fourth time that the combined levy has increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $63 million or 15 percent more than the amount levied in fiscal year 2010/11. Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $27.8 million for fiscal year 2007/08 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted a conservative unreserved ending General Fund Balance of $50.3 million for fiscal year 2017/18, which is approximately 9.1 percent of budgeted operating revenues. This percentage is in the middle of the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. However, over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and recent strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10, through 2015/16 were primarily due to State of Arizona Long Term Care System (ALTCS) payment adjustments; greater than estimated General Fund revenues from State, Federal and County sources: management initiatives in such areas as energy, inmate heath and 6-7 Pima County FY 2017/18 Adopted Budget Restoration to Competency resulting in reduced costs, and refunds resulting from the State’s receipt of federal stimulus funds. These efforts, in part, earned Pima County a General Obligation Bond Rating from Fitch Ratings, a national bond ratings company that rates Pima County debt issuances, of AAA from it previous AA starting in August of 2017. This is the first time Pima County has had AAA ratings on its bond indebtedness. Table 2 General Fund Unreserved Ending Fund Balance Fiscal Year 2007/08 Fiscal Year 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Fiscal Year 2014/15 Fiscal Year 2015/16 Fiscal Year 2016/17 Fiscal Year 2017/18 Budgeted $24,500,000 $24,024,720 $24,447,921 $24,040,215 $34,774,388 $29,930,587 $22,800,043 $17,474,480 $30,256,247 $61,240,853 $50,292,886 Actual $27,749,033 $35,802,620 $77,451,391 $53,651,182 $66,529,982 $56,684,092 $42,911,880 $48,045,878 $77,751,143 $66,995,846 * % of Revenue 5.9 7.7 15.8 11.4 13.5 12.2 9.2 9.2 14.4 12.2 9.1 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Revenue Management and Audit Division collects debts owed to the County, monitors and reports on revenue streams and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, only one major fund requires General Fund support to forestall the occurrence of negative cash deficits. Another has recovered sufficiently to begin to repay the County’s General Fund for the support it provided for past deficits. Stadium District: The loss of Major League Baseball coupled with the economic downturn resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 2015/16 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2015/16 budgeted subsidy of $1.2 million was transferred from the General Fund to the District. While the District has made significant headway in its recovery from the loss of Major League Baseball by diversifying its 6-8 Pima County FY 2017/18 Adopted Budget revenue sources especially as a soccer venue, the remaining existing fund balance will likely continues to be insufficient to cover all budgeted costs. In order to avoid a negative impact to the fund balance at the end of fiscal year 2017/18, $1.2 million has been budgeted as an operating transfer to the District. Development Services: The Countywide planning function is within the Development Services Department and benefits all County residents. As a result of reduced construction activity, starting in fiscal year 2009/10 this function could not be sustained solely through fee generated revenue given the substantial decrease in development activity. General Fund support for the department began at $2.0 million in fiscal year 2009/10 and was gradually reduced to zero in fiscal year 2014/15. Construction activity in the County began to stabilize in fiscal year 2012/13 and this recovery continues which results in minimal operating losses. Development Services had recovered sufficiently to begin to repay the General Fund contributions made in prior years and will transfer $750,000 to the General Fund in fiscal year 2017/18. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedances or other generalized Countywide program costs that may impact the General Fund had been to reserve funding in the Board of Supervisors Contingency Fund for those purposes. Several years ago, this process of reserving funds was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2017/18, budgeted expenditure authority in the Budget Stabilization Fund amounts to $4,662,810 (see Table 3). Table 3 Budget Stabilization Fund Juvenile Corrections State Budget Cost Shift $ 1,726,804 Painted Hills Debt Service Payment 1,061,029 Information Technology Server and Storage Use 496,000 Kino Sports Complex Deferred Maintenance NRPR Section 10 Permit Implementation 300,000 255,399 Sustainability Section 10 Permit Implementation 142,837 Arizona Conservation Corps 100,000 Constables Case Management System Job Path Program 100,000 100,000 Superior Court Domestic Violence Arrest Team 63,285 Desert Survivors 57,200 Superior Court Community-Adult Probation Community Restitution 55,756 Tumamoc Hill – Sustainability 45,000 Higher Ground/Tucson Community Schools 39,000 YMCA-House of Neighborly Services Humane Borders 32,500 30,000 Oro Valley Cooperative Public Art Project 25,000 Women’s Counseling Network 18,000 U of A Earth Day Cooperative Project City of Gastronomy 10,000 5,000 Total Budget Stabilization Fund $ 4,662,810 6-9 Pima County FY 2017/18 Adopted Budget Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors’ Policy No. D22.6 was adopted on October 26, 1999 and revised on July 12, 2011, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past twelve years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 2007/08: Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections noncommand staff effective January 6, 2008 FY 2009/10 No general adjustment, anniversary increases, or step increases awarded FY 2010/11 No general adjustment, anniversary increases, or step increases awarded 6-10 Pima County FY 2017/18 Adopted Budget FY 2011/12 1.0% general adjustment effective July 1, 2012 for existing employees to partially offset impacts of increased retirement plan contributions FY 2012/13 No general adjustment, anniversary increases, or step increases awarded FY 2013/14 1.0% general adjustment effective pay period beginning June 30, 2013 2.0% general adjustment effective December 29, 2013 One-Time lump sum adjustment of $200 to $1,000 based on the incumbent employees hire date in the County payable included in paycheck of July 19, 2013 FY 2014/15 50 cents per hour general adjustment effective pay period beginning September 7, 2014 FY 2015/16 No general adjustment, anniversary increases, or step increases awarded FY 2016/17 6.0% general adjustment for employees earning $35,000 or less per year 5.0% general adjustment for employees earning between $35,001 and $55,000 per year 3.5% general adjustment for employees earning between $55,001 and $90,000 per year 2.0% general adjustment for employees earning over $90,000 per year Decompression adjustments for Sheriff’s deputies, sergeants, corrections officers and corrections sergeants Effective date of all adjustments is August 21, 2016 FY 2017/18 No general adjustment, anniversary increases, or step increases awarded Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been twelve voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities, for a total 2006 authorization of $54 million. In November 2014, voters authorized $22 million in general obligation bonds for the purposes of funding improvements related to the care and safekeeping of animals in the County. Combining the 1997, 2004, 2006, and 2014 authorization provides total bond proceeds of $1.52 billion. Pima County currently has $118 million in active bond projects fully or partially funded by bonds and $844 million in active non-bond projects resulting in a total capital improvement program of $962 million. The proposed Capital Improvement Program (CIP) for fiscal year 2017/18 – 2021/22 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 158 capital improvement projects and a total of $182.6 million budgeted for fiscal year 2017/18. Of this fiscal year amount, Regional Wastewater Reclamation funds $49.3 million, Fleet Services funds $1.8 million, and Parking Garages funds $0.2 million, with $131.2 million approved in the fiscal year 2017/18 Capital Projects Adopted Budget. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) 6-11 Pima County FY 2017/18 Adopted Budget The following table shows the amount and types of bonds authorized since 1997, how much of each has been sold and the amount remaining. Table 5 1997, 2004, 2006 and 2014 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds 2014 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 22.0 $1,520.2 Sold (million) $ 257.0 105.0 276.6 582.2 150.0 54.0 22.0 $ 1,446.8 Remaining (million) $ 0.0 0.0 73.4 0.0 0.0 0.0 0.0 $ 73.4 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all existing general obligation debt. The legal debt margin at June 30, 2016, is as follows (in thousands): Net assessed valuation: $7,906,190 Debt Limit (15% of net assessed valuation): $1,185,929 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $344,620 (5,606) Legal debt margin available 339,014 846,915 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. 6-12 Pima County FY 2017/18 Adopted Budget Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. The County did not issue Street and Highway Revenue Bonds in fiscal year 2015/16 or 2016/17, however, the County is planning to issue $30 million of these Bonds in fiscal year 2017/18. For fiscal year 2016/17, Street and Highway revenues were $59,442,500, and $19,339,856 in Street and Highway Revenue Bonds debt payment is scheduled, providing approximately 3.1 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders that limits the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. -Certificates of Participation (COPs) There is no statutory legal debt limit on Certificates of Participation. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.52 billion in bond authorizations is expected to be leveraged with at least $1.84 billion in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from homeowners’ associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees, in addition to other sources. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.815 per $100 of assessed valuation. For fiscal year 2017/18, the secondary tax rate is $0.7000 per $100 of assessed valuation, which is the same as fiscal year 2016/17 rate. In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 2008/09. 6-13 Pima County FY 2017/18 Adopted Budget Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% * 2013/14 (effective 7/1/2013) 10.0% * 2014/15 0.0% * 2015/16 0.0% * 2016/17 0.0% * 2017/18 3.0% 3.0% * On May 15, 2012, the Board of Supervisors adopted Resolution No. 2012-27 establishing a change in the methodology for calculating connection fees. As part of this change, new connection fee rates were established based on water meter size rather than fixture unit equivalents. 6-14 Pima County FY 2017/2018 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County continued its traditional line item budget presentation utilizing a target base and has a programoriented presentation of its budget. This approach allows for review by major funds and establishes departmental activities, function statements, goals, objectives, and their related performance measures. The emphasis on the performance aspect of the process remains an active component in budget development. The following function statements are the basis for detailed departmental strategic plans: General Government Services consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, maintenance, purchasing, information technology, facilities management, fleet services, and risk management. ASSESSOR Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation  Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Layout, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address:  Growth management  Fiscal responsibility  Quality of life in Pima County CLERK OF THE BOARD Record and publish all proceedings of the Board of Supervisors, pursuant to Arizona Revised Statute §11-241. Preserve and file all accounts acted upon by the Board. Administer and direct activities of the Pima County Records Management Program. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, appeals, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance with requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation and digital records COUNTY ADMINISTRATOR Carry out the policies and goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department 6-15 Pima County FY 2017/2018 Adopted Budget operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct economic development. Department goals address:  Implementation of Board of Supervisors policies and plans  Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts) within Pima County. Serve as the filing office for candidate nomination filings and for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address:  Proper and efficient conduct of elections  Timely reporting of results FACILITIES MANAGEMENT Provide and manage over 5 million square feet of maintained space for Pima County government facilities through efficient and cost effective management, programs, and delivery of service to County employees and the citizens visiting the facilities. Operate and manage Pima County’s self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address:  Efficiency of operational administration  Minimization of cost overruns  Quality of customer service  Compliance with code and regulations FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, financial planning, rate analysis, capital improvement reporting, accounts payable and receivable, payroll processing, grants compliance and financial oversight, records maintenance, mail services, workers’ compensation, position control, assessment litigation, loss control and prevention, internal audit, cash management, delinquent accounts collections, and formation and collection function of improvement districts. Department goals include:  Compliance with laws, rules, and regulations  Application of best practices in reporting and budgeting as promulgated by governing boards and associations  Loss reduction and adequate funding for loss coverage FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address:  Improvement in cost effectiveness of fleet resources including fuel and vehicle usage  Improvement in efficiency of administration GENERAL GOVERNMENT SERVICES ADMINISTRATION Provide policy direction, administrative oversight, and support for central service departments which include the following services: finance, budget, risk management, human resources, information technology, procurement, facilities management, telecommunications, and fleet services. Department goals address:  Provision of quality central services to County departments to help them to be more effective and efficient HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce for Pima County through the acquisition, maintenance, development, and measurement of its human assets and by providing various employment related services and activities. Provide services including, but not 6-16 Pima County FY 2017/2018 Adopted Budget limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, employee wellness activities, management training, performance appraisal development and review, official personnel records management, federal, state, and local labor reporting, e-Verify and Family Medical Leave Act (FMLA) administration. Department goals address:  Assurance of market competitiveness  Compliance with mandated personnel policy and support for human resources issues  Implementation of health benefits through insurance, wellness, and employee assistance programs INFORMATION TECHNOLOGY Manage the County's computer and network processing, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Provide centralized leasing and purchasing of computer hardware and related devices, server storage, and enterprise leasing of software for all County departments to ensure uniformity and cost savings. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central network operations center (NOC) for proactive computer hardware, network, and applications software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Department goals address:  Process improvements and consolidation of County IT systems and applications  Improved quality of voice/data infrastructure  Savings through standardization and centralization NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. departments carry out its functions; therefore, it does not formulate goals or objectives. Other OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address:  Availability of accurate, comprehensive information systems  Maintenance of a state of the art Emergency Operations Center  Efficiency of response preparedness to achieve damage minimization in a disaster  Comprehensiveness of interagency and public outreach PROCUREMENT Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring of eligible Pima County contracts as outlined in the covered services section of the ordinance. Manage the contracts review approval process, central repository for all contracts, and manage the disposition of surplus personal property. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Department goals address:  Efficiency of purchasing process  Compliance with Procurement policy and procedure  Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting and other election related activities as prescribed by Title 16 and other provisions of the Arizona Revised Statutes. Department goals address:  Access to the voting process for all citizens 6-17 Pima County FY 2017/2018 Adopted Budget   Accuracy and timeliness of document recording Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector for Pima County and its political subdivisions. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute property taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following:  Investment revenue optimization  Innovations in procedure, particularly in process automation  Efficiency in performing mandated functions WIRELESS INTEGRATED NETWORK Manage the nation’s most advanced public safety wireless integrated radio system on behalf of a 22 member consortium of Pima County local law enforcement, fire service, and public service and emergency organizations, utilizing funding from member contributions and federal and state grants. Department goals address:  Coordination and communications with all public safety agencies and departments within Pima County  Management and maintenance of the public safety wireless integrated radio system Community Resources encompasses programs and initiatives which enable County residents to benefit from economic, cultural, recreational facilities, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. ATTRACTIONS & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address:  Coordination of public funding  Awareness of Pima County as a travel destination  Utilization of County facilities (e.g., County Fairgrounds, Kino Sports Complex) COMMUNICATIONS OFFICE Provide information about County programs and activities to the County’s constituents, the media, and County employees utilizing mass communications including broadcast, print, and digital channels. Provide communications strategies, graphic design, photography, printing and video services to all departments within County government. Department goals address:  Timely and accurate media release performance  Standardization of website appearance and functionality  Optimizing internal graphic design and printing services COMMUNITY & ECONOMIC DEVELOPMENT GRANTS AND DATA OFFICE Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. Oversee Community Development & Neighborhood Conservation, Community Services, Employment & Training, Attractions & Tourism, Kino Sports Complex, Pima County Public Library, and the Stadium District. Department goals address:  Improvement in department efficiency  Increased levels of Employee Combined Appeal Program (ECAP) funding  Implementation of County economic development plan COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare and social well-being of inhabitants of Pima County by promoting coordinated and improved human service delivery, promoting intergovernmental and community 6-18 Pima County FY 2017/2018 Adopted Budget collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address:  Augmentation and leveraging of funding  Increase in the number of residents served in the areas of housing assistance, human services, and youth programs  Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by developing skilled workers, assisting employers to meet workforce needs, mitigating the impact of layoffs through employment services, addressing basic housing needs of low income individuals, helping youth develop into successful adults, maximizing access to public and community resources, and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address:  Coordination of shared resources  Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address:  Promotion of community literacy and education  Quality of information service  Improvement of library collection and its accessibility KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through facilities operated by Pima County. Department goals address:  Aesthetically pleasing and safe landscapes  Facilities presenting a high quality image of Community Resources SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address:  Compliance with state mandates and educational standards  Pursuit of educational grants  Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with soccer leagues that will have a positive impact on the community and the local economy. Department goals address:  Expansion of field usage and availability  Expansion of gem & mineral shows and other non-sports events  Maintaining landscapes to a consistently high standard  Model business operations to account for new customer base Health Services departments provide health services, health care, emergency services, and environmental management for Pima County residents and administer funding to and from state and other sources. BEHAVIORAL HEALTH Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide 6-19 Pima County FY 2017/2018 Adopted Budget technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of Banner-University Medical Center South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Department goals address:  Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements  Monitoring and audit of correctional health care vendor performance  Improvement in effectiveness of health care delivery  Appropriate County funding for Banner-University Medical Center South Campus operations and monitoring of services  Minimize referrals of Restoration to Competency patients to Arizona State Hospital HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Department goals address:  Efficiency in support services to all health services  Expansion in number of County residents served  Compliance with mandated responsibilities  Improvement in quality of health care services offered MEDICAL EXAMINER Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner mandated by Arizona Revised Statute §11-591. Department goals address:  Improvement in the quality of death investigation standards PIMA ANIMAL CARE Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Improve public health through promotion of the human/animal bond. Department goals address:  Reduce animal bites per capita  Maintain a live release rate of 87% or above  Increase dog licensing to 60% (150,000) by fiscal year end Justice & Law encompassed the courts, Sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address:  Development of automated processing  Means to improve operating efficiency  Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Process and serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address:  Compliance with state mandates  Improvement in quality and efficiency of service delivery 6-20 Pima County FY 2017/2018 Adopted Budget COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address:  Protection of Pima County residents’ safety and legal rights  Emphasis on prosecution of violent, dangerous, repetitive offenders  Community outreach  Effective representation of Pima County in civil matters  Improvement in efficiency, particularly in automated systems JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become lawabiding and productive citizens through the Adult Probation program. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, traffic, and criminal cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, 6-21 Pima County FY 2017/2018 Adopted Budget incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address:  Effectiveness of detainee rehabilitation  Improvement in case processing efficiency  Effectiveness of probation programs PUBLIC DEFENSE SERVICES Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Provide eligibility screening and recommend attorney assessments for legal representation of out-ofcustody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases and court proceedings for children in foster care and other out-of-home placements. Provide legal services for adults who have mental illnesses and are unwilling or unable to voluntarily participate in treatment. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Quality and cost efficiency of services and delivery  Adherence to rules and professional standards  Minimization of procedural error  Respectful and cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address:  Quality and completeness of mandated responsibilities  Performance of special law enforcement functions  Provisions for the health and welfare of inmates  Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address:  Performance that ensures public confidence in the judicial system  Efficiency in operating procedures including automated systems  Interpreter services and jury administration  Improvement in adult probation outcomes  Compliance with mandated responsibilities 6-22 Pima County FY 2017/2018 Adopted Budget Public Works provides for the planning, design, construction, operation, and maintenance of the infrastructure of the County, which includes regional floodwater management, roads and bridges, and regional sewer and wastewater facilities. Also, it is responsible for implementing County policies regarding land use and development, and environmental sustainability and conservation. CAPITAL PROJECTS The Capital Projects Fund budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2017/2018 – 2021/2022 Five Year Capital Improvement Program. Department goals address:  Responsibility for fiscal management and reporting  Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Provide green building and sustainability review and permitting services. Department goals address:  Quality of customer service  Compliance with mandated responsibilities, codes, and regulations  Effectiveness of enforcement operations  Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address:  Efficiency in the delivery of administrative services  Compliance with air quality standards and water quality standards  Compliance with solid and hazardous waste standards  Public education and outreach NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address:  Effectiveness of administration including fiscal management, training, and reporting  Improvement in public utilization  Enhancement in quality of parks operation and maintenance OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address:  Development of plans for Cultural Resources and Open Space preservation  Integration of Sonoran Desert Conservation Plan with other County planning efforts  Ongoing implementation of the County’s Sustainable Action Plan PUBLIC WORKS ADMINISTRATION Provide administrative services, human resources and finance management for the departments primarily within the Public Works functional area. Department goals address:  Quality and effectiveness of all Public Works operating departments  Effectiveness in administration of fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain 6-23 Pima County FY 2017/2018 Adopted Budget management requirements of the National Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address:  Responsibility for public safety and compliance with federal flood insurance guidelines  Provisions for flood warnings and flood damage mitigation  Provision of flood control infrastructure projects  Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources through proven wastewater, conveyance, treatment and reclamation processes. Department goals address:  Effectiveness and efficiency in the operation of the sewerage system  Compliance with applicable sewage regulations  Improvement in long range capital planning TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address:  Fiscal responsibility  Workforce development  Enhancement of the safety and utility of the County’s road system  Improvement of information systems 6-24 Pima County FY 2017/2018 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2017/2018 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary of Revenues by Fund and Category Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary of Expenditures by Fund and Department Schedule F - Summary by Functional Area and Department of Expenditures/Expenses Schedule G - Full-Time Employees and Personnel Compensation 7-1 PIMA COUNTY Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2017/2018 ADOPTED Fiscal Year 2017 2017 2018 2018 2018 2018 2018 2018 2018 Adopted/Adjusted Budgeted Expenditures/Expenses* Actual Expenditures/Expenses** Fund Balance/Net Position at July 1*** Primary Property Tax Revenue Secondary Property Tax Revenue Estimated Revenues Other than Property Taxes Other Financing Sources Interfund Transfers In Interfund Transfers Out 2018 2018 Total Financial Resources Available Budgeted Expenditures/Expenses**** S c h E E B B C D D D E 4,380,717 45,194,308 Special Revenue Fund 256,987,700 233,665,299 45,427,112 19,526,525 63,300,667 194,010,029 100,000 22,856,576 78,145,451 576,235,452 576,235,452 267,075,458 263,071,552 General Fund 588,342,099 528,520,101 66,995,846 342,307,832 207,745,365 FUNDS Debt Service Capital Projects Fund Fund 115,455,401 105,479,169 119,247,274 88,847,904 2,262,007 37,445,152 Enterprise Funds Available 166,507,236 161,806,474 185,998,904 7-2 81,111,510 0 20,564,097 70,000,000 42,221,144 159,650 182,632,492 45,000,000 0 25,390,275 Total Funds 1,232,771,605 1,132,087,052 338,129,021 361,834,357 119,224,147 605,166,983 115,100,000 150,569,947 148,889,684 139,511,997 134,790,376 170,070,743 131,287,852 388,241,121 161,687,123 1,541,134,771 1,267,072,355 2017 1,232,771,605 (167,183,967) 1,065,587,638 515,457,938 550,129,700 550,129,701 2018 1,267,072,355 (166,442,191) 1,100,630,164 541,226,812 559,403,352 559,403,353 55,923,480 215,000 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC expenditure limitation * Includes Expenditures/Expenses Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2017 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). **** FY 2017/2018 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($49,257,735), Fleet Services ($1,821,500) and Parking Garages ($238,761). Also excludes impact of principal payment of $53,580,004 of Regional Wastewater Management debt service. SCHEDULE A PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2017/2018 2016/2017 FISCAL YEAR 2017/2018 FISCAL YEAR $ 403,935,779 $ 417,919,436 General Fund Primary $ 335,305,153 $ 339,923,420 Transportation Property Road Tax $ - $ 20,187,394 $ 335,305,153 $ 360,110,814 Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2016/17 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). Property Tax Levy Amount Primary Property Taxes Total Primary Property Taxes Secondary Property Taxes General Fund-Override Election $ - $ - Debt Service $ 54,716,898 $ 56,524,704 Flood Control District $ 23,643,348 $ 23,115,524 Library District $ 40,279,454 $ 40,802,761 Fire Assistance District $ 3,658,216 $ 3,706,407 $ 122,297,916 $ 124,149,396 $ 457,603,069 $ 484,260,210 Primary Property Taxes 2016/17 year's levy Prior years' levy $ $ 325,533,100 6,705,300 Total Primary Property Taxes $ 332,238,400 2016/17 year's levy $ 118,688,500 Prior years' levy $ 2,383,309 $ 121,071,809 $ 453,310,209 Primary Property Tax Rates General Fund Primary Transportation Property Road Tax Total Primary Property Taxes $ $ $ 4.2896 4.2896 $ $ $ 4.2096 0.2500 4.4596 Secondary Property Tax Rates General Fund-Override Election Debt Service Flood Control District Library District Fire District Assistance Total Secondary Property Taxes $ $ $ $ $ $ 0.7000 0.3335 0.5153 0.0468 1.5956 $ $ $ $ $ $ 0.7000 0.3135 0.5053 0.0459 1.5647 $ 5.8852 $ 6.0243 Total Secondary Property Taxes Total Property Tax Levy Amounts Property Taxes Collected * Secondary Property Taxes Total Secondary Property Taxes Total Property Taxes Collected Property Tax Rates County Tax Rates Total County Tax Rate Special Assessment District Tax Rates Secondary Property Tax Rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2017/2018 2016/2017 FISCAL YEAR 2017/2018 FISCAL YEAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 0.9768 0.1633 0.1335 0.1373 0.0794 0.1814 1.2187 0.1858 0.1768 0.1704 0.2211 0.1388 0.4247 1.8343 2.0806 1.9494 0.2810 0.3965 0.0676 0.1373 1.4837 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1.1681 0.1649 0.1266 0.1435 0.0815 0.1722 1.0371 0.1885 0.1685 0.1726 0.2103 0.1356 0.4069 1.7396 1.9796 2.0496 0.3293 0.4089 0.0746 0.1384 1.5542 $ 6.4319 $ 3.5736 Special Assessment District Tax Rates (Continued) Secondary Property Tax Rates Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Mañana Grande B Mañana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2017/2018 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties on Delinquent Taxes Interest on Delinquent Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2016/2017 ESTIMATED REVENUES 2016/2017 * ADOPTED REVENUES 2017/2018 323,289,441 8,922,746 740,000 5,315,155 338,267,342 323,016,000 9,222,400 500,000 5,315,155 338,053,555 327,756,452 8,682,548 680,000 5,188,832 342,307,832 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS 3,205,600 3,205,600 3,202,265 3,202,265 3,424,500 3,424,500 4,616,729 1,627,505 112,100,000 27,000,000 44,000 812,850 5,387,760 151,588,844 4,602,795 3,056,574 111,400,000 27,300,000 53,000 644,943 5,581,800 152,639,112 4,785,069 837,564 115,200,000 28,250,000 50,000 293,900 5,873,112 155,289,645 232,500 1,786,700 5,979,432 2,280,181 7,970,000 1,989,250 1,208,000 849,507 24,190,737 46,486,307 271,703 1,786,700 5,451,751 2,488,859 7,000,000 2,320,902 855,000 830,926 24,190,737 45,196,578 290,625 1,786,200 5,861,873 2,163,503 7,000,000 3,002,085 950,000 826,800 19,286,354 41,167,440 3,027,551 275,000 510,000 3,812,551 2,780,964 275,000 515,147 3,571,111 2,952,925 275,000 510,000 3,737,925 220,518 220,518 435,059 435,059 563,377 563,377 3,598,024 4,355,574 824,001 INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages Other Local Government Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Justice CTS-Fines & Forfeits Superior CTS-Fines & Forfeits Other Fines & Forfeits TOTAL FINES AND FORFEITS INVESTMENT EARNINGS Investment Earnings TOTAL INVESTMENT EARNINGS MISCELLANEOUS Rents and Royalties SCHEDULE C 7-5 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2017/2018 SOURCE OF REVENUES Other Misc. Revenues TOTAL MISCELLANEOUS ADOPTED REVENUES 2016/2017 2,671,667 6,269,691 ESTIMATED REVENUES 2016/2017 * 3,139,124 7,494,698 ADOPTED REVENUES 2017/2018 2,738,477 3,562,478 TOTAL GENERAL FUND REVENUE 549,850,853 550,592,378 550,053,197 SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Charges for Services Investment Earnings Miscellaneous TOTAL COUNTY FREE LIBRARY 39,877,071 313,900 600,000 900,000 25,000 450,000 42,165,971 39,891,600 79,100 600,000 801,014 47,000 450,300 41,869,014 40,384,319 236,500 600,000 280,000 40,000 505,000 42,045,819 14,545,188 1,500 1,448,289 15,994,977 14,267,300 2,200 834,879 15,104,379 18,750,778 2,200 1,037,113 19,790,091 2,148,110 1,919,446 0 21,370 30,160 4,119,086 2,216,064 1,100,000 1,443 33,607 21,766 3,372,880 2,192,857 2,389,124 0 27,210 30,280 4,639,471 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL HEALTH 2,280,000 13,696,158 3,042,109 86,470 2,000 1,420,225 20,526,962 2,280,000 13,770,745 2,855,063 93,161 27,104 1,803,904 20,829,977 2,278,246 15,202,724 2,869,635 72,900 4,000 1,114,487 21,541,992 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL REGIONAL FLOOD CONTROL DISTRICT 23,381,097 1,100 239,970 1,070,000 19,767 58,845 24,770,779 23,371,200 1,100 49,970 170,000 55,765 78,966 23,727,001 22,916,348 1,100 49,970 1,070,000 45,000 74,475 24,156,893 EMPLOYMENT AND TRAINING Intergovernmental Investment Earnings Miscellaneous TOTAL EMPLOYMENT AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines & Forfeits Investment Earnings Miscellaneous TOTAL ENVIRONMENTAL QUALITY SCHEDULE C 7-6 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2017/2018 ADOPTED REVENUES 2016/2017 ESTIMATED REVENUES 2016/2017 * ADOPTED REVENUES 2017/2018 1,620,000 803,275 5,000 0 2,428,275 1,625,000 1,158,369 5,000 817 2,789,186 1,537,200 845,000 5,000 0 2,387,200 TRANSPORTATION Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL TRANSPORTATION 0 1,152,500 58,639,114 244,850 25,000 286,432 60,347,896 0 1,152,500 59,807,054 119,850 45,497 554,616 61,679,517 19,526,525 1,151,200 60,451,000 204,650 0 207,750 81,541,125 OTHER SPECIAL REVENUE & GRANTS Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL OTHER SPECIAL REVENUE & GRANTS 56,885,564 10,440,302 3,105,000 134,552 8,502,191 79,067,609 54,170,721 10,263,213 3,086,600 135,213 8,612,528 76,268,275 57,840,676 10,894,005 3,089,000 162,652 8,748,297 80,734,630 249,421,555 245,640,229 276,837,221 DEBT SERVICE Property Taxes Investment Earnings Miscellaneous TOTAL DEBT SERVICE 54,189,900 95,000 0 54,284,900 54,186,300 91,833 14,617 54,292,750 55,923,480 215,000 0 56,138,480 CAPITAL PROJECTS Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 27,435,634 3,186,670 283,076 217,209 31,122,589 25,181,020 4,217,518 340,860 0 29,739,398 16,324,513 3,552,000 382,271 305,313 20,564,097 6,890,071 678,232 15,000 5,000 7,588,303 6,890,071 678,232 15,000 19,966 7,603,269 6,923,532 796,443 15,000 23,100 7,758,075 SOURCE OF REVENUES STADIUM DISTRICT Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Investment Earnings Miscellaneous TOTAL DEVELOPMENT SERVICES SCHEDULE C 7-7 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2017/2018 SOURCE OF REVENUES PARKING GARAGES Charges for Services Investment Earnings Miscellaneous TOTAL PARKING GARAGES REGIONAL WASTEWATER RECL. Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Gain or Loss on Disposal of Assets Capital Contributions TOTAL REGIONAL WASTEWATER RECL. TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2016/2017 ESTIMATED REVENUES 2016/2017 * ADOPTED REVENUES 2017/2018 1,090,730 12,132 1,260,136 2,362,998 2,374,490 12,132 17,655 2,404,277 2,391,003 12,132 (150) 2,402,985 20,000 170,196,693 5,000 781,000 554,854 0 5,000,000 176,557,547 20,000 166,775,290 5,000 1,249,319 727,979 459,164 5,000,000 174,236,752 20,000 171,170,297 8,000 1,010,000 263,135 0 0 172,471,432 186,508,848 184,244,298 182,632,492 1,071,188,745 1,064,509,053 1,086,225,487 *These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2017 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2017/2018 PROCEEDS FROM OTHER FINANCING SOURCES 2017/18 FUND/DEPARTMENT General Fund Attractions & Tourism Capital Projects - Various Projects County Attorney Grants - County Match Community Development Grants - County Match Debt Service - COPs 2007 Debt Service - COPs 2010 Debt Service - COPs 2013 Debt Service - COPs 2013 - Refunding Debt Service - COPs 2014 Debt Service - COPs 2016 Debt Service - COPs 2018 Development Services - Loan Repayment Development Services - Recorder Environmental Quality - Air Quality Environmental Quality - Wildcat Dump Enforcement Finance Grants - Interest Expense Health - General Fund Support Health - General Fund Support - Pima Animal Care Improvement Districts Formation Fund IT - Computer Hardware Software Storage Internal Service Fund Juvenile Court Grants - County Match Office of Emergency Management Grants - County Match Parks Grants - County Match Parks Special Programs - Painted Hills Regional Flood Control District - Tucson Clean & Beautiful - NRPR Regional Wastewater Reclamation - Tucson Clean & Beautiful - NRPR Regional Wastewater Reclamation - Summer Youth Funding - CS Regional Wastewater Reclamation - Reclaimed Water - NRPR Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - General Fund Support Stadium District - Hotel Tax Proceeds Sheriff Inmate Welfare Fund - Inmate Health Transportation - Graffiti Abatement Total General Fund 0 Special Revenue Funds Attractions & Tourism - General Fund Support INTERFUND TRANSFERS 2017/18 IN OUT 1,147,125 9,426,505 126,478 77,502 2,395,650 1,717,319 759,549 2,855,125 4,368,335 2,140,930 1,015,000 750,000 1,500 456,545 250,515 25,000 10,028,673 2,453,341 20,000 567,971 38,868 548,070 42,000 404,650 20,000 20,000 178,000 31,442 1,058,002 2,855,125 1,177,931 2,377,212 120,000 4,380,717 120,662 45,194,308 1,147,125 Community Development Grants Capital Projects General Fund - County Match Total Community Development Grants 910,000 77,502 77,502 Community Facility District - Rocking K South 100,000 County Attorney Grants - County Match 126,478 SCHEDULE D 7-9 910,000 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2017/2018 PROCEEDS FROM OTHER FINANCING SOURCES 2017/18 FUND/DEPARTMENT County Free Library Capital Projects - Flowing Wells Capital Projects - IT Capital Projects - Sam Lena South Tucson Remodel Capital Projects - SE Library Debt Service - COPs 2010 Total County Free Library Environmental Quality General Fund - Air Quality General Fund - Wildcat Dump Enforcement Total Environmental Quality INTERFUND TRANSFERS 2017/18 IN OUT 0 2,770,000 262,000 390,000 1,400,000 99,015 4,921,015 456,545 250,515 707,060 0 Facilities Renewal Fund - Capital Projects 8,500,000 Facilities Grants 2,179,664 Finance Grants Capital Projects Finance Grants - Interest Expense Total Finance Grants 5,000,000 25,000 25,000 Health Debt Service - COPs 2010 Debt Service - COPs 2010 - PACC General Fund Subsidy - Pima Animal Care General Fund Subsidy - Health Health Grants - County Match Total Health 5,000,000 57,858 21,662 2,453,341 10,028,673 12,482,014 Health Grants - Health Grant Match 2,234,531 2,314,051 2,234,531 Improvement Districts Formation Fund - General Fund 20,000 Juvenile Court Grants - General Fund 38,868 Office of Emergency Management Grants - County Match 548,070 Parks Grants Parks and Recreation Grants - Capital Projects Parks and Recreation Grants - Open Space Capital Projects Parks Grants - County Match Total Parks Grants Parks Special Programs General Fund - Painted Hills Parks - Capital Projects Parks Special Revenue - Starr Pass Regional Flood Control - Native Plant Nursery Regional Wastewater Reclamation - Reclaimed Water Regional Wastewater Reclamation - Native Plant Nursery Transportation - Native Plant Nursery Total Parks Special Programs SCHEDULE D 7-10 250,000 170,000 42,000 42,000 420,000 404,650 175,000 159,650 10,000 125,772 25,000 25,000 345,422 579,650 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2017/2018 PROCEEDS FROM OTHER FINANCING SOURCES 2017/18 FUND/DEPARTMENT Regional Flood Control Capital Projects Debt Service - COPs 2010 General Fund - Tucson Clean & Beautiful - NRPR Parks-Special Programs - Native Plant Nursery Regional Flood Control Grants - County Match Stadium District - KERP Total Regional Flood Control INTERFUND TRANSFERS 2017/18 IN OUT 0 Regional Flood Control Canoa Ranch In-Lieu Fee - Capital Projects 8,000,000 77,341 20,000 10,000 107,500 189,602 8,404,443 400,000 Regional Flood Control Grants - County Match 107,500 Sheriff Inmate Welfare Fund - General Fund 120,000 Stadium District Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund - Debt Service General Fund - Hotel Tax Proceeds General Fund - General Fund Support Regional Wastewater Reclamation - Reclaimed Water Regional Flood Control - KERP Total Stadium District 11,012 1,058,002 2,855,125 2,377,212 1,177,931 17,660 189,602 4,820,407 Transportation Capital Projects Debt Service - COPs 2010 Debt Service - Transportation Bonds General Fund - Graffiti Parks-Special Programs - Native Plant Nursery Regional Wastewater Reclamation - Reclaimed Water Debt Service - Road Tax COPs 2018 Transportation Grants - County Match Total Transportation 2,866,137 200,000 238,334 19,339,857 120,662 25,000 1,137 121,799 Transportation Grants Transportation - County Match Transportation Grants - Capital Projects Total Transportation Grants 19,526,525 12,800 39,342,516 12,800 Total Special Revenue Funds 100,000 SCHEDULE D 7-11 12,800 2,187,975 2,187,975 22,856,576 78,145,451 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2017/2018 PROCEEDS FROM OTHER FINANCING SOURCES 2017/18 FUND/DEPARTMENT Capital Projects Bond Proceeds - Transportation Bonds Capital Projects - Various Projects Community Development Grants County Free Library - Flowing Wells County Free Library - IT County Free Library - Sam Lena South Tucson Remodel County Free Library Projects - SE Library Facilities Grants Facilities Renewal Fund Finance Grants Parks and Recreation Grants - Manzanita Park Parks and Recreation Grants - Open Space Parks Spec Rev - Starr Pass Parks Special Revenue Proceeds - COPs 2018 Regional Flood Control - Capital Projects Regional Flood Control Canoa Ranch In-Lieu Fee Transportation Transportation Grants - Various Projects Total Capital Projects IN OUT 30,000,000 9,426,505 910,000 2,770,000 262,000 390,000 1,400,000 2,179,664 8,500,000 5,000,000 250,000 170,000 159,650 175,000 40,000,000 70,000,000 8,000,000 400,000 200,000 2,187,975 42,221,144 159,650 0 99,015 16,235 44,842 2,163,702 2,395,650 1,717,319 759,549 4,368,335 2,855,125 2,140,930 1,015,000 57,858 21,662 5,474 634,290 77,341 405,615 15,977,900 7,200,250 26,082 11,012 13,608 238,334 19,526,525 19,339,857 81,111,510 0 Debt Service County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 Fleet Services - COPs 2013 General Fund - COPs 2007 General Fund - COPs 2010 General Fund - COPs 2013 General Fund - COPs 2014 General Fund - COPs 2013 - Refunding General Fund - COPs 2016 General Fund - COPs 2018 Health - COPs 2010 Health - PACC COPs 2010 Parking Garages - COPs 2010 Parking Garages - COPs 2014 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2010 Regional Wastewater - COPs 2015 Regional Wastewater - COPs 2016 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - COPs 2010 Transportation - Road Tax COPs Transportation - Transportation Bonds Total Debt Service SCHEDULE D 7-12 INTERFUND TRANSFERS 2017/18 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2017/2018 FUND/DEPARTMENT Enterprise Funds PROCEEDS FROM OTHER FINANCING SOURCES 2017/18 INTERFUND TRANSFERS 2017/18 IN Development Services Debt Service - COPs 2010 Development Services - Recorder General Fund - Loan Repayment Total Development Services Parking Garages Debt Service - COPs 2010 Debt Service - COPs 2014 Total Parking Garages Regional Wastewater Reclamation Debt Service - COPs 2010 Debt Service - COPs 2015 Debt Service - COPs 2016 General Fund - Reclaimed Water- NRPR General Fund - Summer Youth Funding - CS General Fund - Tucson Clean & Beautiful - NRPR Parks Special Programs - Native Plant Nursery Parks Special Programs - Reclaimed Water - NRPR Proceeds - Sewer Obligation Bonds Stadium District - Reclaimed Water Transportation - Reclaimed Water Total Regional Wastewater Reclamation Total Enterprise Funds OUT 0 16,235 1,500 750,000 767,735 0 5,474 634,290 639,764 405,615 15,977,900 7,200,250 31,442 178,000 20,000 25,000 125,772 45,000,000 Grand Total 45,000,000 45,000,000 0 0 17,660 1,137 23,982,776 25,390,275 115,100,000 150,569,947 148,889,684 0 44,842 2,163,702 2,208,544 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Debt Service - COPs 2010 Debt Service - COPs 2013 Total Fleet Services Health Benefits Trust - Loan Repayment Risk Management 3,400,000 IT - Computer Hardware Software Storage - General Fund 567,971 Risk Management Debt Service - COPs 2010 Health Benefits Trust - Loan Repayment Total Risk Management 26,082 3,400,000 3,400,000 Telecommunications - Debt Service COPs 2010 26,082 13,608 Total Internal Service Funds 0 SCHEDULE D 7-13 3,967,971 5,648,234 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2017/2018 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES Assessor Board of Supervisors General Government Services County Administrator Non Departmental Recorder Treasurer TOTAL GENERAL GOVERNMENT SERVICES ADOPTED EXPENSE ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2016/2017 2016/2017 2016/2017* 2017/2018** 8,651,426 2,185,295 67,459,230 1,934,592 139,017,182 4,339,436 2,575,218 226,162,379 0 0 0 0 0 0 0 0 8,651,426 2,185,295 66,228,954 1,978,285 79,061,786 4,339,436 2,298,331 164,743,513 8,721,899 2,405,760 67,222,254 2,017,626 120,809,449 2,899,291 2,588,569 206,664,848 COMMUNITY RESOURCES Community & Economic Development School Superintendent TOTAL COMMUNITY RESOURCES 14,750,978 1,666,270 16,417,248 0 0 0 12,787,380 1,451,425 14,238,805 15,629,106 1,712,662 17,341,768 HEALTH SERVICES Behavioral Health Medical Examiner General Fund TOTAL HEALTH SERVICES 40,777,750 3,697,426 44,475,176 0 0 0 40,778,249 3,721,618 44,499,867 40,816,182 3,846,635 44,662,817 10,780,120 1,256,064 23,322,376 8,328,213 23,238,576 32,691,944 146,426,294 30,013,890 1,789,687 277,847,164 0 0 0 0 0 0 0 0 0 0 10,780,120 1,256,064 23,322,376 8,435,524 23,238,576 32,654,459 150,283,615 30,013,890 1,789,687 281,774,311 10,857,071 1,335,427 23,485,005 8,410,835 23,545,243 32,448,698 151,948,712 30,204,485 1,790,879 284,026,355 1,435,111 1,549,516 17,531,562 2,923,943 23,440,132 0 0 0 0 0 1,430,418 1,542,846 17,472,562 2,817,779 23,263,605 1,361,280 1,629,887 17,606,783 2,941,714 23,539,664 588,342,099 0 528,520,101 576,235,452 1,427,899 895,887 0 6,025,000 22,044 2,296,079 884,541 1,170,635 0 354,000 0 0 0 0 0 0 0 0 0 0 445,319 375,000 40,000 0 11,600 2,222,965 0 1,170,635 0 327,038 1,235,659 545,000 0 6,025,000 7,096 1,924,891 0 1,379,664 50,000 481,000 JUSTICE & LAW Clerk of Superior Court Constables County Attorney Justice Courts Juvenile Court Center Public Defense Services Sheriff Superior Court Superior Ct Mandated Svcs TOTAL JUSTICE & LAW PUBLIC WORKS Environmental Quality Office of Sustainability & Conservation Parks General Fund Public Works Administration TOTAL PUBLIC WORKS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES County Administrator Grant Fund Facilities Renewal Fund Finance Grants Finance Grants Management Improvement District Formation Ofc. of Emergency Mgmt/Homeland Security Grants Ofc. of Emergency Mgmt/Homeland Sec Special Prog Recorder-Doc Stor & Retrieval Rocking K South CFD Taxpayer Info Fund SCHEDULE E 7-14 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2017/2018 FUND/DEPARTMENT Wireless Integrated Network TOTAL GENERAL GOVERNMENT SERVICES ADOPTED EXPENSE ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2016/2017 2016/2017 2016/2017* 2017/2018** 2,230,430 0 3,004,838 2,898,272 15,306,515 0 7,597,395 14,546,582 COMMUNITY RESOURCES Attractions & Tourism Community Development Grants County Free Library County Free Library Grants Employment & Training Pima Vocational High School School Reserve Fund Stadium District TOTAL COMMUNITY RESOURCES 2,273,432 6,015,960 41,931,726 234,800 15,418,233 1,155,896 1,884,000 5,398,439 74,312,486 0 0 0 0 0 0 0 0 0 2,372,348 5,572,917 41,664,672 131,148 15,025,504 894,456 1,884,000 5,866,833 73,411,878 2,264,591 8,172,011 42,084,325 151,000 19,253,001 1,018,139 1,961,000 5,611,862 80,515,929 HEALTH SERVICES Behavioral Health Grants Health Health Grants Medical Examiner Special Programs Pima Animal Care Center Pima Animal Care Center-Grants TOTAL HEALTH SERVICES 784,314 15,415,741 11,387,938 29,500 9,231,174 630,678 37,479,345 0 0 0 0 0 0 0 586,801 15,415,741 10,213,846 29,500 9,330,992 506,327 36,083,207 0 15,844,226 12,290,447 65,080 9,478,678 866,575 38,545,006 JUSTICE & LAW Clerk of the Court Special Programs County Attorney Grants County Attorney Special Programs Justice Court Grants Justice Court Special Programs Juvenile Court Grants Juvenile Court Special Programs Public Defense Services Special Programs Sheriff Grants Sheriff Special Programs Superior Court Grants Sup. Court Special Programs TOTAL JUSTICE & LAW 1,568,344 5,039,157 12,718,714 0 1,763,060 976,291 8,984,809 748,816 5,888,204 5,452,817 1,222,008 15,473,739 59,835,959 0 0 0 0 0 0 0 0 0 0 0 0 0 1,411,675 4,233,592 7,766,955 8,680 1,591,905 556,621 6,959,204 537,536 4,439,052 4,902,817 748,406 15,039,395 48,195,838 1,412,060 5,672,812 10,876,621 15,000 1,608,665 1,149,508 8,619,235 667,651 5,886,725 5,461,747 668,627 17,193,774 59,232,425 PUBLIC WORKS Environmental Quality Fund Environmental Quality Grants Environmental Quality Tire Fund Office of Sustainability Grants Parks & Recreation Grants Parks Special Programs Regional Flood Control District Regional Flood Control District Grants Regional Flood Control Special Programs Transportation Transportation Grants TOTAL PUBLIC WORKS 3,359,957 819,446 1,308,000 0 377,000 3,900,904 16,472,029 212,501 967,900 41,393,385 1,242,273 70,053,395 0 0 0 0 0 0 0 0 0 0 0 0 3,169,573 889,809 1,308,000 16,670 134,900 3,892,301 16,472,029 210,000 77,000 41,613,035 593,664 68,376,981 3,500,657 1,289,360 1,308,000 0 382,000 2,438,780 16,548,778 107,500 840,500 43,493,572 322,463 70,231,610 256,987,700 0 233,665,299 263,071,552 TOTAL SPECIAL REVENUE FUNDS SCHEDULE E 7-15 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2017/2018 FUND/DEPARTMENT ADOPTED EXPENSE ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2016/2017 2016/2017 2016/2017* 2017/2018** DEBT SERVICE FUND 115,455,401 0 119,247,274 134,790,376 CAPITAL PROJECTS FUND 105,479,169 0 88,847,904 131,287,852 3,201,416 3,201,416 0 0 2,933,964 2,933,964 3,188,650 3,188,650 6,934,222 156,371,598 0 163,305,820 0 0 0 0 6,621,417 152,018,593 232,500 158,872,510 6,918,170 151,580,303 0 158,498,473 166,507,236 0 161,806,474 161,687,123 1,232,771,605 0 1,132,087,052 1,267,072,355 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES Parking Garages TOTAL GENERAL GOVERNMENT SERVICES PUBLIC WORKS Development Services Regional Wastewater Reclamation Fund Regional Wastewater Reclamation Grants TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2017 plus projected expenditures/expenses for the remainder of the fiscal year. ** FY 2017/2018 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($49,257,735), Fleet Services ($1,821,500) and Parking Garages ($238,761). Also excludes impact of principal payment of $53,580,004 of Regional Wastewater Management debt service. SCHEDULE E 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2017/2018 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR GENERAL FUND ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2016/2017 2016/2017 2016/2017* ADOPTED EXPENDITURES/ EXPENSES 2017/2018** 8,651,426 0 8,651,426 8,721,899 2,185,295 0 2,185,295 2,405,760 67,459,230 1,934,592 1,427,899 115,455,401 895,887 0 6,025,000 22,044 139,017,182 2,296,079 884,541 3,201,416 338,619,271 0 0 0 0 0 0 0 0 0 0 0 0 0 66,228,954 1,978,285 445,319 119,247,274 375,000 40,000 0 11,600 79,061,786 2,222,965 0 2,933,964 272,545,147 67,222,254 2,017,626 1,235,659 134,790,376 545,000 0 6,025,000 7,096 120,809,449 1,924,891 0 3,188,650 337,766,001 4,339,436 1,170,635 5,510,071 0 0 0 4,339,436 1,170,635 5,510,071 2,899,291 1,379,664 4,278,955 0 0 0 50,000 TREASURER Taxpayer Information Fund Treasurer General Fund TOTAL TREASURER 354,000 2,575,218 2,929,218 0 0 0 327,038 2,298,331 2,625,369 481,000 2,588,569 3,069,569 WIRELESS INTEGRATED NETWORK 2,230,430 0 3,004,838 2,898,272 360,125,711 0 294,522,146 359,190,456 2,273,432 0 2,372,348 2,264,591 COMMUNITY RESOURCES Community Resources General Fund Community Development Grants Employment & Training Pima Vocational High School TOTAL COMMUNITY RESOURCES 14,750,978 6,015,960 15,418,233 1,155,896 37,341,067 0 0 0 0 0 12,787,380 5,572,917 15,025,504 894,456 34,280,257 15,629,106 8,172,011 19,253,001 1,018,139 44,072,257 COUNTY FREE LIBRARY County Free Library County Free Library Grants TOTAL COUNTY FREE LIBRARY 41,931,726 234,800 42,166,526 0 0 0 41,664,672 131,148 41,795,820 42,084,325 151,000 42,235,325 BOARD OF SUPERVISORS GENERAL FUND GENERAL GOVERNMENT SERVICES General Government Svcs General Fund County Administrator General Fund County Administrator Grant Fund Debt Service Fund Facilities Renewal Fund Finance Grants Finance Grants Management Improvement Districts Formation Fund Non Departmental General Fund Ofc. of Emergency Mgmt/Homeland Security Grants Ofc. of Emergency Mgmt/Homeland Sec Spec Prgs Parking Garages Fund TOTAL GENERAL GOVERNMENT SERVICES RECORDER Recorder General Fund Rec/Doc Stor & Retrieval TOTAL RECORDER ROCKING K SOUTH CFD TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES ATTRACTIONS & TOURISM SCHEDULE F 7-17 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2017/2018 FUNCTIONAL AREA/DEPARTMENT SCHOOL SUPERINTENDENT School General Fund School Reserve Fund TOTAL SCHOOL SUPERINTENDENT ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2016/2017 2016/2017 2016/2017* ADOPTED EXPENDITURES/ EXPENSES 2017/2018** 1,666,270 1,884,000 3,550,270 0 0 0 1,451,425 1,884,000 3,335,425 1,712,662 1,961,000 3,673,662 5,398,439 0 5,866,833 5,611,862 TOTAL COMMUNITY RESOURCES 90,729,734 0 87,650,683 97,857,697 HEALTH SERVICES BEHAVIORAL HEALTH Behavioral Health General Fund Behavioral Health Grants TOTAL BEHAVIORAL HEALTH 40,777,750 784,314 41,562,064 0 0 0 40,778,249 586,801 41,365,050 40,816,182 0 40,816,182 15,415,741 11,387,938 26,803,679 0 0 0 15,415,741 10,213,846 25,629,587 15,844,226 12,290,447 28,134,673 MEDICAL EXAMINER Medical Examiner General Fund Medical Examiner Special Programs TOTAL MEDICAL EXAMINER 3,697,426 29,500 3,726,926 0 0 0 3,721,618 29,500 3,751,118 3,846,635 65,080 3,911,715 PIMA ANIMAL CARE CENTER Pima Animal Care Center Pima Animal Care Center-Grants TOTAL PIMA ANIMAL CARE CENTER 9,231,174 630,678 9,861,852 0 0 0 9,330,992 506,327 9,837,319 9,478,678 866,575 10,345,253 TOTAL HEALTH SERVICES 81,954,521 0 80,583,074 83,207,823 JUSTICE & LAW CLERK OF SUPERIOR COURT Clerk of Superior Court General Fund Clerk of the Court Special Programs TOTAL CLERK OF SUPERIOR COURT 10,780,120 1,568,344 12,348,464 0 0 0 10,780,120 1,411,675 12,191,795 10,857,071 1,412,060 12,269,131 1,256,064 0 1,256,064 1,335,427 COUNTY ATTORNEY County Attorney General Fund County Attorney Grants County Attorney Special Programs TOTAL COUNTY ATTORNEY 23,322,376 5,039,157 12,718,714 41,080,247 0 0 0 0 23,322,376 4,233,592 7,766,955 35,322,923 23,485,005 5,672,812 10,876,621 40,034,438 PUBLIC DEFENSE SERVICES Public Defense Services General Fund Public Defense Services Special Programs TOTAL PUBLIC DEFENSE SERVICES 32,691,944 748,816 33,440,760 0 0 0 32,654,459 537,536 33,191,995 32,448,698 667,651 33,116,349 STADIUM DISTRICT HEALTH SERVICES Health Services Health Grants TOTAL HEALTH SERVICES CONSTABLES GENERAL FUND SCHEDULE F 7-18 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2017/2018 FUNCTIONAL AREA/DEPARTMENT JUSTICE COURTS Justice Courts General Fund Justice Courts Grants Justice Court Special Programs TOTAL JUSTICE COURTS ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2016/2017 2016/2017 2016/2017* ADOPTED EXPENDITURES/ EXPENSES 2017/2018** 8,328,213 0 1,763,060 10,091,273 0 0 0 0 8,435,524 8,680 1,591,905 10,036,109 8,410,835 15,000 1,608,665 10,034,500 23,238,576 976,291 8,984,809 33,199,676 0 0 0 0 23,238,576 556,621 6,959,204 30,754,401 23,545,243 1,149,508 8,619,235 33,313,986 146,426,294 5,888,204 5,452,817 157,767,315 0 0 0 0 150,283,615 4,439,052 4,902,817 159,625,484 151,948,712 5,886,725 5,461,747 163,297,184 30,013,890 1,222,008 1,789,687 15,473,739 48,499,324 0 0 0 0 0 30,013,890 748,406 1,789,687 15,039,395 47,591,378 30,204,485 668,627 1,790,879 17,193,774 49,857,765 TOTAL JUSTICE & LAW 337,683,123 0 329,970,149 343,258,780 PUBLIC WORKS CAPITAL PROJECTS FUND 105,479,169 0 88,847,904 131,287,852 DEVELOPMENT SERVICES FUND 6,934,222 0 6,621,417 6,918,170 ENVIRONMENTAL QUALITY Environmental Quality General Fund Environmental Quality Fund Environmental Quality Grants Environmental Quality Tire Fund TOTAL ENVIRONMENTAL QUALITY 1,435,111 3,359,957 819,446 1,308,000 6,922,514 0 0 0 0 0 1,430,418 3,169,573 889,809 1,308,000 6,797,800 1,361,280 3,500,657 1,289,360 1,308,000 7,459,297 OFFICE OF SUSTAINABILITY & CONSERVATION Office of Sustainability & Conservation General Fund Office of Sustainability Grants TOTAL OFFICE OF SUSTAINABILITY & CONSERVATION 1,549,516 0 1,549,516 0 0 0 1,542,846 16,670 1,559,516 1,629,887 0 1,629,887 NATURAL RESOURCES, PARKS & RECREATION Parks General Fund Parks & Recreation Grants Parks Special Programs TOTAL NATURAL RESOURCES, PARKS & RECREATION 17,531,562 377,000 3,900,904 21,809,466 0 0 0 0 17,472,562 134,900 3,892,301 21,499,763 17,606,783 382,000 2,438,780 20,427,563 2,923,943 0 2,817,779 2,941,714 JUVENILE COURT CENTER Juvenile Court Center General Fund Juvenile Court Grants Juvenile Court Special Programs TOTAL JUVENILE COURT CENTER SHERIFF Sheriff General Fund Sheriff Grants Sheriff Special Programs TOTAL SHERIFF SUPERIOR COURT Superior Court General Fund Superior Court Grants Superior Court Mandated Services Superior Court Special Programs TOTAL SUPERIOR COURT PUBLIC WORKS ADMINISTRATION GENERAL FUND SCHEDULE F 7-19 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2017/2018 FUNCTIONAL AREA/DEPARTMENT REGIONAL FLOOD CONTROL DISTRICT Regional Flood Control District Regional Flood Control District Grants Regional Flood Control District Spec Progs TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION Transportation Transportation Grants TOTAL TRANSPORTATION REGIONAL WASTEWATER RECLAMATION Regional Wastewater Reclamation Fund Regional Wastewater Reclamation Fund-Grants TOTAL REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2016/2017 2016/2017 2016/2017* ADOPTED EXPENDITURES/ EXPENSES 2017/2018** 16,472,029 212,501 967,900 17,652,430 0 0 0 0 16,472,029 210,000 77,000 16,759,029 16,548,778 107,500 840,500 17,496,778 41,393,385 1,242,273 42,635,658 0 0 0 41,613,035 593,664 42,206,699 43,493,572 322,463 43,816,035 156,371,598 0 156,371,598 0 0 0 152,018,593 232,500 152,251,093 151,580,303 0 151,580,303 362,278,516 0 339,361,000 383,557,599 1,232,771,605 0 1,132,087,052 1,267,072,355 * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2017 plus projected expenditures/expenses for the remainder of the fiscal year. ** FY 2017/2018 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($49,257,735), Fleet Services ($1,821,500) and Parking Garages ($238,761). Also excludes impact of principal payment of $53,580,004 of Regional Wastewater Management debt service. SCHEDULE F 7-20 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2017/2018 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS COUNTY ADMINISTRATOR GENERAL GOVERNMENT SERVICES RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 7-21 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES HEALTH SERVICES BEHAVIORAL HEALTH MEDICAL EXAMINER TOTAL HEALTH SERVICES JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW Employees Salaries & Hourly Costs 2017/2018 Retirement Costs 2017/2018 Health Care Costs 2017/2018 130.50 23.50 14.15 587.80 40.00 34.50 830.45 5,589,020 1,498,004 1,351,538 34,173,313 1,451,393 1,639,962 45,703,230 644,804 218,230 149,522 3,801,458 166,556 197,787 5,178,357 1,026,860 172,908 105,939 5,144,557 267,640 268,719 6,986,623 482,339 147,622 94,115 3,199,801 124,174 136,065 4,184,116 7,743,023 2,036,764 1,701,114 46,319,129 2,009,763 2,242,533 62,052,326 112.97 13.00 125.97 4,627,125 787,628 5,414,753 439,080 97,695 536,775 656,786 93,223 750,009 393,008 65,759 458,767 6,115,999 1,044,305 7,160,304 13.00 32.00 45.00 781,950 2,416,448 3,198,398 88,827 275,419 364,246 97,808 290,366 388,174 76,869 199,113 275,982 1,045,454 3,181,346 4,226,800 197.00 13.00 341.00 270.75 134.50 349.00 1,489.25 400.00 3,194.50 7,878,247 733,010 17,582,264 15,557,015 5,713,072 13,658,288 75,803,971 20,155,471 157,081,338 907,637 158,617 2,166,852 1,775,111 780,944 2,525,549 28,280,044 3,064,571 39,659,325 1,400,152 131,739 2,187,892 2,047,268 918,616 2,656,481 12,715,172 2,953,811 25,011,131 683,577 93,185 1,424,007 1,309,061 477,562 1,598,923 9,175,203 1,843,181 16,604,699 10,869,613 1,116,551 23,361,015 20,688,455 7,890,194 20,439,241 125,974,390 28,017,034 238,356,493 SCHEDULE G Other Benefit Costs 2017/2018 Total Estimated Personnel Compensation 2017/2018 Full-Time Equivalent (FTE) 2017/2018 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2017/2018 FUND/DEPARTMENT PUBLIC WORKS ENVIRONMENTAL QUALITY NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION OFFICE OF SUSTAINABILITY & CONSERVATION PUBLIC WORKS TOTAL GENERAL FUND 7-22 SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES COUNTY ADMINISTRATOR GRANTS OFC. Of EMERGENCY MGMT/HOMELAND SECURITY GRANTS RECORDER DOCUMENT STORAGE & RETRIEVAL WIRELESS INTEGRATED NETWORK TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES ATTRACTIONS & TOURISM COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION GRANTS COMMUNITY SERVICES EMPLOYMENT & TRAINING GRANTS COUNTY FREE LIBRARY PIMA VOCATIONAL HIGH SCHOOL STADIUM DISTRICT TOTAL COMMUNITY RESOURCES Employees Salaries & Hourly Costs 2017/2018 Retirement Costs 2017/2018 Health Care Costs 2017/2018 3.00 279.35 30.00 17.90 330.25 225,518 10,593,938 2,214,617 1,217,047 14,251,120 25,935 1,050,272 253,285 139,961 1,469,453 24,390 1,770,623 261,627 140,496 2,197,136 24,375 1,233,510 181,439 100,523 1,539,847 300,218 14,648,343 2,910,968 1,598,027 19,457,556 4,526.17 225,648,839 47,208,156 35,333,073 23,063,411 331,253,479 1.00 8.00 7.00 10.00 26.00 48,000 524,605 508,141 710,162 1,790,908 5,520 60,330 58,436 81,668 205,954 5,277 73,833 55,257 76,442 210,809 4,131 45,432 42,800 57,955 150,318 62,928 704,200 664,634 926,227 2,357,989 4.15 14.00 285,211 697,144 32,420 77,885 36,966 89,002 24,094 60,161 378,691 924,192 55.00 2,183,111 246,153 354,385 181,743 2,965,392 390.00 15.00 44.25 522.40 15,241,378 573,480 1,720,835 20,701,159 1,441,541 65,950 180,565 2,044,514 2,196,228 115,143 306,970 3,098,694 1,319,777 47,743 198,325 1,831,843 20,198,924 802,316 2,406,695 27,676,210 SCHEDULE G Other Benefit Costs 2017/2018 Total Estimated Personnel Compensation 2017/2018 Full-Time Equivalent (FTE) 2017/2018 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2017/2018 Employees Salaries & Hourly Costs 2017/2018 Retirement Costs 2017/2018 Health Care Costs 2017/2018 184.00 110.30 96.00 390.30 9,208,467 4,490,090 3,773,694 17,472,251 1,056,038 501,060 415,173 1,972,271 1,361,331 783,011 673,567 2,817,909 827,939 386,950 368,196 1,583,085 12,453,775 6,161,111 5,230,630 23,845,516 JUSTICE & LAW CLERK OF THE SUPERIOR COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT SPECIAL GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW 8.50 49.00 63.00 17.00 19.00 79.75 35.00 8.00 26.30 217.60 523.15 322,026 2,314,247 2,622,029 540,512 655,021 3,284,120 3,160,359 289,654 1,109,488 9,422,306 23,719,762 36,715 340,431 296,711 41,367 81,548 599,119 419,938 39,646 140,010 1,847,923 3,843,408 62,626 295,959 219,014 46,357 127,540 619,571 208,864 67,846 178,106 1,668,087 3,493,970 26,748 187,879 212,203 43,805 65,409 367,669 159,959 26,634 105,750 1,067,884 2,263,940 448,115 3,138,516 3,349,957 672,041 929,518 4,870,479 3,949,120 423,780 1,533,354 14,006,200 33,321,080 PUBLIC WORKS ENVIRONMENTAL QUALITY FUND ENVIRONMENTAL QUALITY GRANTS PARKS SPECIAL PROGRAMS REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION TOTAL PUBLIC WORKS 31.00 8.00 4.50 59.20 286.00 388.70 1,888,853 391,801 183,786 4,072,817 14,355,496 20,892,753 217,103 44,199 18,578 457,987 1,552,477 2,290,344 253,863 45,821 16,573 535,474 2,524,440 3,376,171 235,547 36,044 17,837 399,415 1,672,347 2,361,190 2,595,366 517,865 236,774 5,465,693 20,104,760 28,920,458 1,850.55 84,576,833 10,356,491 12,997,553 8,190,376 116,121,253 FUND/DEPARTMENT HEALTH SERVICES HEALTH HEALTH GRANTS PIMA ANIMAL CARE CENTER TOTAL HEALTH SERVICES 7-23 TOTAL SPECIAL REVENUE FUNDS SCHEDULE G Other Benefit Costs 2017/2018 Total Estimated Personnel Compensation 2017/2018 Full-Time Equivalent (FTE) 2017/2018 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2017/2018 FUND/DEPARTMENT ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES TOTAL GENERAL GOVERNMENT SERVICES Employees Salaries & Hourly Costs 2017/2018 Retirement Costs 2017/2018 Health Care Costs 2017/2018 5.00 5.00 191,689 191,689 21,882 21,882 37,571 37,571 17,667 17,667 268,809 268,809 56.00 457.00 513.00 3,604,500 24,385,649 27,990,149 413,449 2,631,946 3,045,395 441,842 3,845,465 4,287,307 322,424 2,412,678 2,735,102 4,782,215 33,275,738 38,057,953 518.00 28,181,838 3,067,277 4,324,878 2,752,769 38,326,762 6,894.72 338,407,510 60,631,924 52,655,504 34,006,556 485,701,494 56.00 14.00 21.00 54.00 14.00 2.00 161.00 2,601,362 695,331 1,186,756 3,507,686 1,025,788 131,839 9,148,762 296,891 79,952 136,477 400,171 117,966 15,162 1,046,619 452,745 94,287 114,621 457,835 146,059 10,872 1,276,419 296,838 63,267 105,380 301,649 91,379 10,687 869,200 3,647,836 932,837 1,543,234 4,667,341 1,381,192 168,560 12,341,000 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS 7-24 GRAND TOTAL ALL FUNDS Other Benefit Costs 2017/2018 Total Estimated Personnel Compensation 2017/2018 Full-Time Equivalent (FTE) 2017/2018 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND RISK MANAGEMENT IT: COMPUTER HARDWARE SOFTWARE ISF TELECOMMUNICATIONS WIRELESS INTEGRATED NETWORK-SUBSCRIBER SERVICES TOTAL INTERNAL SERVICE FUNDS SCHEDULE G Pima County FY 2017/2018 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Department Summary of Revenues by Functional Area and Department Summary of Expenditures by Fund and Object: Bureau Summary of Adopted Full Time Equivalent Positions 8-1 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2015/2016 - 2017/2018 Actual 2015/2016 Adopted 2016/2017 Adopted 2017/2018 48,072,426 59,323,758 66,995,846 336,904,381 3,135,232 145,906,815 44,465,034 3,401,054 388,830 6,511,478 540,712,824 338,267,342 3,205,600 151,588,844 46,486,307 3,812,551 220,518 6,269,691 549,850,853 342,307,832 3,424,500 155,289,645 41,167,440 3,737,925 563,377 3,562,478 550,053,197 (149,487,604) (13,778,985) (34,834,057) (269,368,505) (21,261,115) (488,730,266) (226,162,379) (16,417,248) (44,475,176) (277,847,164) (23,440,132) (588,342,099) (206,664,848) (17,341,768) (44,662,817) (284,026,355) (23,539,664) (576,235,452) GENERAL FUND Fund Balance, Beginning (See note) Revenue Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Total Revenue Expenditures General Government Services Community Resources Health Services Justice & Law Public Works Total Expenditures Bond Proceeds 0 Net Operating Transfers (23,425,597) Other Adjustments Fund Balance, Ending 0 (20,832,512) 0 (40,813,591) 1,121,756 0 0 77,751,143 0 0 58,334,157 45,000,846 45,427,112 60,283,944 5,689,050 141,297,506 13,806,044 5,018,789 385,129 9,927,909 236,408,371 63,258,168 5,581,710 147,859,340 16,500,536 3,791,470 234,189 12,196,142 249,421,555 82,827,192 5,623,403 156,457,972 16,163,290 3,761,900 286,062 11,717,402 276,837,221 (5,649,202) (63,765,311) (31,416,966) (41,907,543) (65,778,832) (208,517,854) (15,306,515) (74,312,486) (37,479,345) (59,835,959) (70,053,395) (256,987,700) (14,546,582) (80,515,929) (38,545,006) (59,232,425) (70,231,610) (263,071,552) SPECIAL REVENUE Fund Balance, Beginning (See note) Revenue Taxes Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Revenue Expenditures General Government Services Community Resources Health Services Justice & Law Public Works Total Expenditures Bond Proceeds 0 Net Operating Transfers (28,270,360) Other Adjustments (968,579) Fund Balance, Ending 56,985,735 8-2 0 (23,413,027) 100,000 (55,288,875) 0 0 14,021,674 4,003,906 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2015/2016 - 2017/2018 Actual 2015/2016 Adopted 2016/2017 Adopted 2017/2018 8,423,627 5,412,494 2,262,007 52,725,631 13,933 226,242 43,289 53,009,095 54,189,900 0 95,000 0 54,284,900 55,923,480 0 215,000 0 56,138,480 (120,777,717) (120,777,717) (115,455,401) (115,455,401) (134,790,376) (134,790,376) DEBT SERVICE Fund Balance, Beginning (See note) Revenue Taxes Intergovernmental Investment Earnings Miscellaneous Total Revenue Expenditures General Government Services Total Expenditures Bond Proceeds 11,302,134 0 0 Net Operating Transfers 54,698,853 60,560,548 81,111,510 0 0 6,655,983 4,802,541 4,721,621 129,834,930 64,777,417 37,445,152 27,249,553 3,988,016 811,908 890,000 32,939,477 27,435,634 3,186,670 283,076 217,209 31,122,589 16,324,513 3,552,000 382,271 305,313 20,564,097 (70,472,957) (70,472,957) (105,479,169) (105,479,169) (131,287,852) (131,287,852) 35,185,000 35,681,000 70,000,000 (21,509,536) (9,423,264) 42,061,494 Other Adjustments (9) Fund Balance, Ending CAPITAL PROJECTS Fund Balance, Beginning (See note) Revenue Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Revenue Expenditures Public Works Total Expenditures Bond Proceeds Net Operating Transfers Other Adjustments 8 0 0 105,976,922 16,678,573 38,782,891 Fund Balance, Beginning (See note) 151,091,602 159,239,559 185,998,904 Revenue Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Licenses and Permits Miscellaneous Capital Contributions Total Revenue 170,690,154 8,219 34,389 1,299,319 5,579,082 670,043 6,499,637 184,780,843 171,965,655 5,000 0 808,132 6,910,071 1,819,990 5,000,000 186,508,848 174,357,743 8,000 0 1,037,132 6,943,532 286,085 0 182,632,492 Fund Balance, Ending ENTERPRISE 8-3 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2015/2016 - 2017/2018 Expenditures General Government Services Public Works Total Expenditures Bond Proceeds Actual 2015/2016 Adopted 2016/2017 Adopted 2017/2018 (2,348,892) (158,118,475) (160,467,367) (3,201,416) (163,305,820) (166,507,236) (3,188,650) (158,498,473) (161,687,123) 45,000,000 45,000,000 (5,882,675) (25,390,275) 0 Net Operating Transfers 20,189,906 Other Adjustments (26,153,495) 0 0 Fund Balance, Ending 169,441,489 218,358,496 226,553,998 Fund Balance, Beginning (See note) 126,085,045 132,994,338 133,941,772 Revenue Charges for Services Intergovernmental Investment Earnings Miscellaneous Total Revenue 121,633,811 52,351 1,456,030 2,386,073 125,528,265 129,160,964 3,500 793,409 2,291,991 132,249,864 129,996,585 41,000 1,186,307 2,258,420 133,482,312 (120,522,904) (120,522,904) (133,115,251) (133,115,251) (132,231,150) (132,231,150) INTERNAL SERVICE Expenditures General Government Services Total Expenditures Bond Proceeds 0 Net Operating Transfers (1,683,252) Other Adjustments (114,195) Fund Balance, Ending 129,292,959 0 (1,009,070) 0 (1,680,263) 0 0 131,119,881 133,512,671 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2016/2017 and fiscal year 2017/2018 are based on estimates made before the end of each preceeding year. In addition, amounts do not include the impact from the Enterprise Funds and Internal Service Funds for Capital Improvement Programs and debt principal payments. 8-4 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT GENERAL GOVERNMENT SERVICES ADMINISTRATION HUMAN RESOURCES INFORMATION TECHNOLOGY OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 7,678,291 1,846,062 1,356,355 1,465,546 3,618,214 18,573,755 16,609,239 0 2,998,701 11,720,034 345,290 74,484,268 2,328,002 4,096,915 2,366,932 149,487,604 8,651,426 2,185,295 1,523,611 1,934,592 5,756,419 21,375,454 18,734,741 335,331 3,417,479 13,467,918 400,303 139,017,182 2,447,974 4,339,436 2,575,218 226,162,379 8,721,899 2,405,760 1,551,607 2,017,626 4,110,991 22,630,348 18,738,067 519,692 3,292,061 13,457,509 454,002 120,809,449 2,467,977 2,899,291 2,588,569 206,664,848 COMMUNITY RESOURCES COMMUNICATIONS OFFICE COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY & ECONOMIC DEVELOPMENT GRANTS & DATA OFF COMMUNITY SERVICES, EMPLOYMENT & TRAINING KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES 964,245 4,154,338 371,437 6,149,936 722,788 1,416,241 13,778,985 1,874,594 4,552,232 546,354 7,043,908 733,890 1,666,270 16,417,248 2,052,081 4,528,145 572,961 7,521,379 954,540 1,712,662 17,341,768 HEALTH SERVICES BEHAVIORAL HEALTH MEDICAL EXAMINER TOTAL HEALTH SERVICES 31,277,255 3,556,802 34,834,057 40,777,750 3,697,426 44,475,176 40,816,182 3,846,635 44,662,817 10,197,599 1,245,363 21,565,419 611,597 491,296 6,841,645 22,307,284 32,031,609 143,174,438 30,902,255 269,368,505 10,780,120 1,256,064 23,322,376 698,399 519,494 7,110,320 23,238,576 32,691,944 146,426,294 31,803,577 277,847,164 10,857,071 1,335,427 23,485,005 701,886 548,250 7,160,699 23,545,243 32,448,698 151,948,712 31,995,364 284,026,355 1,204,650 16,694,955 1,217,691 2,143,819 21,261,115 1,435,111 17,531,562 1,549,516 2,923,943 23,440,132 1,361,280 17,606,783 1,629,887 2,941,714 23,539,664 488,730,266 588,342,099 576,235,452 JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW PUBLIC WORKS ENVIRONMENTAL QUALITY NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY AND CONSERVATION PUBLIC WORKS ADMINISTRATION TOTAL PUBLIC WORKS TOTAL GENERAL FUND 8-5 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUND/DEPARTMENT ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY RECORDER ROCKING K SOUTH CFD TREASURER WIRELESS INTEGRATED NETWORK TOTAL GENERAL GOVERNMENT SERVICES 135,604 33,500 383,701 30,246 3,417,570 794,933 0 97,297 756,351 5,649,202 1,427,899 0 895,887 6,047,044 2,296,079 1,170,635 0 354,000 3,114,971 15,306,515 1,235,659 0 545,000 6,032,096 1,924,891 1,379,664 50,000 481,000 2,898,272 14,546,582 COMMUNITY RESOURCES ATTRACTIONS & TOURISM COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY & ECONOMIC DEVELOPMENT GRANTS & DATA OFF COMMUNITY SERVICES, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 2,161,066 4,265,425 0 14,691,327 35,882,859 1,911,254 4,853,380 63,765,311 2,273,432 6,015,960 0 16,574,129 42,166,526 1,884,000 5,398,439 74,312,486 2,264,591 7,547,011 625,000 20,271,140 42,235,325 1,961,000 5,611,862 80,515,929 HEALTH SERVICES BEHAVIORAL HEALTH HEALTH MEDICAL EXAMINER PIMA ANIMAL CARE CENTER PIMA ANIMAL CARE CENTER-GRANTS TOTAL HEALTH SERVICES 318,847 22,207,329 29,925 8,706,567 154,298 31,416,966 784,314 26,803,679 29,500 9,231,174 630,678 37,479,345 0 28,134,673 65,080 9,478,678 866,575 38,545,006 JUSTICE & LAW CLERK OF THE SUPERIOR COURT COUNTY ATTORNEY JUSTICE COURT AJO JUSTICE COURT AJO-GRANTS JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 1,507,305 8,663,737 0 0 86,568 843,419 7,613,391 327,953 6,929,178 15,935,992 41,907,543 1,568,344 17,757,871 23,000 0 105,362 1,634,698 9,961,100 748,816 11,341,021 16,695,747 59,835,959 1,412,060 16,549,433 23,000 15,000 38,770 1,546,895 9,768,743 667,651 11,348,472 17,862,401 59,232,425 PUBLIC WORKS ENVIRONMENTAL QUALITY NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY AND CONSERVATION REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION TOTAL PUBLIC WORKS 4,765,416 555,919 1,447 14,830,628 45,625,422 65,778,832 5,487,403 4,277,904 0 17,652,430 42,635,658 70,053,395 6,098,017 2,820,780 0 17,496,778 43,816,035 70,231,610 208,517,854 256,987,700 263,071,552 TOTAL SPECIAL REVENUE FUNDS 8-6 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 DEBT SERVICE FUND 120,777,717 115,455,401 134,790,376 CAPITAL PROJECTS 70,472,957 105,479,169 131,287,852 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES FACILITIES MANAGEMENT TOTAL GENERAL GOVERNMENT SERVICES 2,348,892 2,348,892 3,201,416 3,201,416 3,188,650 3,188,650 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 6,690,148 151,428,327 158,118,475 6,934,222 156,371,598 163,305,820 6,918,170 151,580,303 158,498,473 160,467,367 166,507,236 161,687,123 1,048,966,161 1,232,771,605 1,267,072,355 15,893,495 59,063,361 858,085 26,791,398 13,872,596 4,043,969 0 120,522,904 21,924,586 69,635,384 0 16,663,089 19,302,013 5,590,179 0 133,115,251 19,849,494 69,772,329 0 16,922,312 18,972,660 6,339,743 374,612 132,231,150 1,169,489,065 1,365,886,856 1,399,303,505 FUND/DEPARTMENT TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT IT: COMPUTER HARDWARE SOFTWARE ISF TELECOMMUNICATIONS WIRELESS INTEGRATED NETWORK-SUBSCRIBER SERVICES TOTAL INTERNAL SERVICE FUNDS GRAND TOTAL ALL FUNDS 8-7 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 321,088,763 10,225,573 509,489 5,080,556 336,904,381 323,289,441 8,922,746 740,000 5,315,155 338,267,342 327,756,452 8,682,548 680,000 5,188,832 342,307,832 3,135,232 3,135,232 3,205,600 3,205,600 3,424,500 3,424,500 Intergovernmental Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages Other Local Government Transient Lodging Tax Total Intergovernmental 4,561,848 1,599,407 107,515,175 26,301,384 26,600 414,185 5,488,216 145,906,815 4,616,729 1,627,505 112,100,000 27,000,000 44,000 812,850 5,387,760 151,588,844 4,785,069 837,564 115,200,000 28,250,000 50,000 293,900 5,873,112 155,289,645 Charges For Services Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs Total Charges For Services 0 1,626,678 5,995,811 2,299,633 6,998,943 2,737,956 1,011,710 1,019,858 22,774,445 44,465,034 232,500 1,786,700 5,979,432 2,280,181 7,970,000 1,989,250 1,208,000 849,507 24,190,737 46,486,307 290,625 1,786,200 5,861,873 2,163,503 7,000,000 3,002,085 950,000 826,800 19,286,354 41,167,440 2,684,404 292,435 424,215 3,401,054 3,027,551 275,000 510,000 3,812,551 2,952,925 275,000 510,000 3,737,925 388,830 388,830 220,518 220,518 563,377 563,377 3,750,918 2,760,560 6,511,478 3,598,024 2,671,667 6,269,691 824,001 2,738,477 3,562,478 540,712,824 549,850,853 550,053,197 38,821,139 39,877,071 40,384,319 SOURCE OF REVENUES General Fund Property Tax Real Property Taxes Personal Property Taxes Penalties/Delinquent Taxes Interest/Delinquent Taxes Total Property Tax Licenses & Permits Business Licenses & Permits Total Licenses & Permits Fines and Forfeits Justice CTS-Fines Superior CTS-Fines Other Fines & Forfeits Total Fines and Forfeits Investment Earnings Investment Earnings Total Investment Earnings Miscellaneous Rents and Royalties Other Misc. Revenues Total Miscellaneous Total General Fund Revenue Special Revenue Funds County Free Library Property Taxes 8-8 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 214,901 560,538 248,738 45,363 277,790 40,168,469 ADOPTED 2016/2017 313,900 600,000 900,000 25,000 450,000 42,165,971 ADOPTED 2017/2018 236,500 600,000 280,000 40,000 505,000 42,045,819 13,053,988 2,230 915,015 13,971,233 14,545,188 1,500 1,448,289 15,994,977 18,750,778 2,200 1,037,113 19,790,091 2,216,142 1,731,455 500 27,802 22,037 3,997,936 2,148,110 1,919,446 0 21,370 30,160 4,119,086 2,192,857 2,389,124 0 27,210 30,280 4,639,471 Health Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Health 2,294,130 13,737,046 2,172,636 104,808 30,613 2,564,479 20,903,712 2,280,000 13,696,158 3,042,109 86,470 2,000 1,420,225 20,526,962 2,278,246 15,202,724 2,869,635 72,900 4,000 1,114,487 21,541,992 Regional Flood Control District Property Taxes Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Regional Flood Control District 21,462,805 615 415,650 57,383 50 46,723 73,361 22,056,587 23,381,097 1,100 239,970 1,070,000 0 19,767 58,845 24,770,779 22,916,348 1,100 49,970 1,070,000 0 45,000 74,475 24,156,893 Stadium District Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Stadium District 1,612,245 989,552 5,113 7,586 2,614,496 1,620,000 803,275 5,000 0 2,428,275 1,537,200 845,000 5,000 0 2,387,200 Transportation Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous 0 1,178,163 56,343,864 97,338 37,954 406,330 0 1,152,500 58,639,114 244,850 25,000 286,432 19,526,525 1,151,200 60,451,000 204,650 0 207,750 SOURCE OF REVENUES Intergovernmental Fines & Forfeits Charges for Services Investment Earnings Miscellaneous Total County Free Library Employment and Training Intergovernmental Investment Earnings Miscellaneous Total Employment and Training Environmental Quality Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Environmental Quality 8-9 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 58,063,649 ADOPTED 2016/2017 60,347,896 ADOPTED 2017/2018 81,541,125 54,188,357 10,239,897 4,353,393 189,331 5,661,311 74,632,289 56,885,564 10,440,302 3,105,000 134,552 8,502,191 79,067,609 57,840,676 10,894,005 3,089,000 162,652 8,748,297 80,734,630 236,408,371 249,421,555 276,837,221 Debt Service Property Taxes Intergovernmental Investment Earnings Miscellaneous Total Debt Service 52,725,631 13,933 226,242 43,289 53,009,095 54,189,900 0 95,000 0 54,284,900 55,923,480 0 215,000 0 56,138,480 Capital Projects Funds Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Capital Projects Funds 27,249,553 3,988,016 811,908 890,000 32,939,477 27,435,634 3,186,670 283,076 217,209 31,122,589 16,324,513 3,552,000 382,271 305,313 20,564,097 5,556,981 654,924 14,507 47,815 6,274,227 6,890,071 678,232 15,000 5,000 7,588,303 6,923,532 796,443 15,000 23,100 7,758,075 2,208,761 17,097 14,609 2,240,467 1,090,730 12,132 1,260,136 2,362,998 2,391,003 12,132 (150) 2,402,985 22,101 34,389 167,826,469 8,219 1,267,715 607,619 6,499,637 176,266,149 20,000 0 170,196,693 5,000 781,000 554,854 5,000,000 176,557,547 20,000 0 171,170,297 8,000 1,010,000 263,135 0 172,471,432 184,780,843 186,508,848 182,632,492 1,047,850,610 1,071,188,745 1,086,225,487 SOURCE OF REVENUES Total Transportation Other Special Revenue Funds & Grants Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Other Special Revenue Funds & Grants Total Special Revenue Funds Enterprise Funds Development Services Licenses and Permits Charges for Services Investment Earnings Miscellaneous Total Development Services Parking Garages Charges for Services Investment Earnings Miscellaneous Total Parking Garages Regional Wastewater Reclamation Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Capital Contributions Total Regional Wastewater Reclamation Total Enterprise Funds Total Revenue 8-10 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 Internal Service Funds Fleet Services Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Fleet Services 52,351 18,849,675 270,285 91,601 19,263,912 3,500 20,056,377 145,000 86,500 20,291,377 41,000 20,180,081 185,000 80,000 20,486,081 Print Shop Charges for Services Investment Earnings Miscellaneous Total Print Shop 314,105 852 7 314,964 0 0 0 0 0 0 0 0 Health Benefits Trust Fund Charges for Services Investment Earnings Miscellaneous Total Health Benefits Trust Fund 62,742,509 186,012 2,183,230 65,111,751 68,899,643 75,690 1,967,200 70,942,533 69,136,187 220,000 2,029,409 71,385,596 Risk Management Charges for Services Investment Earnings Miscellaneous Total Risk Management 17,420,776 972,241 25,393 18,418,410 15,629,366 560,319 66,551 16,256,236 17,444,818 768,563 32,000 18,245,381 IT: Computer Hardware Software ISF Charges for Services Investment Earnings Miscellaneous Total IT: Computer Hardware Software ISF 17,075,798 7,677 48,063 17,131,538 19,461,910 0 0 19,461,910 17,303,030 0 48,011 17,351,041 5,230,948 18,963 37,779 5,287,690 5,113,668 12,400 171,740 5,297,808 5,535,721 10,000 0 5,545,721 0 0 0 0 0 0 0 0 396,748 2,744 69,000 468,492 125,528,265 132,249,864 133,482,312 1,173,378,875 1,203,438,609 1,219,707,799 SOURCE OF REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Telecommunications Charges for Services Investment Earnings Miscellaneous Total Telecommunications Wireless Integrated Network-Subscriber Services Charges for Services Investment Earnings Miscellaneous Total Wireless Integrated Network-Subscriber Services Total Internal Service Funds Total All Funds 8-11 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES/EXPENSES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT GENERAL GOVERNMENT SERVICES ADMINISTRATION HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY PROCUREMENT RECORDER ROCKING K SOUTH CFD TREASURER WIRELESS INTEGRATED NETWORK ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 7,678,291 1,846,062 1,356,355 1,601,150 3,651,714 21,306,348 16,639,485 0 2,998,701 11,720,034 195,261,985 3,762,860 2,328,002 4,891,848 0 2,464,229 756,351 8,651,426 2,185,295 1,523,611 3,362,491 5,756,419 25,472,757 24,781,785 335,331 3,417,479 13,467,918 254,472,583 2,696,382 2,447,974 5,510,071 0 2,929,218 3,114,971 8,721,899 2,405,760 1,551,607 3,253,285 4,110,991 26,363,998 24,770,163 519,692 3,292,061 13,457,509 255,599,825 2,378,893 2,467,977 4,278,955 50,000 3,069,569 2,898,272 TOTAL GENERAL GOVERNMENT SERVICES 278,263,415 360,125,711 359,190,456 COMMUNITY RESOURCES ATTRACTIONS & TOURISM COMMUNICATIONS OFFICE COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY & ECONOMIC DEVELOPMENT GRANTS & DATA OFF COMMUNITY SERVICES, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 2,161,066 964,245 8,419,763 371,437 20,841,263 35,882,859 722,788 3,327,495 4,853,380 77,544,296 2,273,432 1,874,594 10,568,192 546,354 23,618,037 42,166,526 733,890 3,550,270 5,398,439 90,729,734 2,264,591 2,052,081 12,075,156 1,197,961 27,792,519 42,235,325 954,540 3,673,662 5,611,862 97,857,697 HEALTH SERVICES BEHAVIORAL HEALTH HEALTH MEDICAL EXAMINER PIMA ANIMAL CARE CENTER PIMA ANIMAL CARE CENTER-GRANTS TOTAL HEALTH SERVICES 31,596,102 22,207,329 3,586,727 8,706,567 154,298 66,251,023 41,562,064 26,803,679 3,726,926 9,231,174 630,678 81,954,521 40,816,182 28,134,673 3,911,715 9,478,678 866,575 83,207,823 11,704,904 1,245,363 30,229,156 611,597 0 577,864 7,685,064 29,920,675 32,359,562 150,103,616 46,838,247 311,276,048 12,348,464 1,256,064 41,080,247 721,399 0 624,856 8,745,018 33,199,676 33,440,760 157,767,315 48,499,324 337,683,123 12,269,131 1,335,427 40,034,438 724,886 15,000 587,020 8,707,594 33,313,986 33,116,349 163,297,184 49,857,765 343,258,780 JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE COURT AJO JUSTICE COURT AJO-GRANTS JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 8-12 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES/EXPENSES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUNCTIONAL AREA/DEPARTMENT PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY AND CONSERVATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION TRANSPORTATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS ACTUAL 2015/2016 ADOPTED 2016/2017 ADOPTED 2017/2018 70,472,957 6,690,148 5,970,066 17,250,874 1,219,138 2,143,819 14,830,628 151,428,327 45,625,422 315,631,379 105,479,169 6,934,222 6,922,514 21,809,466 1,549,516 2,923,943 17,652,430 156,371,598 42,635,658 362,278,516 131,287,852 6,918,170 7,459,297 20,427,563 1,629,887 2,941,714 17,496,778 151,580,303 43,816,035 383,557,599 1,048,966,161 1,232,771,605 1,267,072,355 15,893,495 59,063,361 858,085 26,791,398 13,872,596 4,043,969 0 120,522,904 21,924,586 69,635,384 0 16,663,089 19,302,013 5,590,179 0 133,115,251 19,849,494 69,772,329 0 16,922,312 18,972,660 6,339,743 374,612 132,231,150 1,169,489,065 1,365,886,856 1,399,303,505 THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT IT: COMPUTER HARDWARE SOFTWARE ISF TELECOMMUNICATIONS WIRELESS INTEGRATED NETWORK-SUBSCRIBER SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Human Resources totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Health Benefits budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Human Resources Department Summary on Page 10-84. Note 2: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-48. Note 3: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-48. Note 4: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Telecommunication which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-94. 8-13 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES/EXPENSES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 ACTUAL 2015/2016 FUNCTIONAL AREA/DEPARTMENT ADOPTED 2016/2017 ADOPTED 2017/2018 Note 5: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Information Technology - IT COMPUTER HARDWARE SOFTWARE ISF which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-94. Note 6: The Wireless Integrated Network totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the WIRELESS INTEGRATED NETWORK-SUBSCRIBER SERVICES which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Wireless Integrated Network Summary on Page 10-144. 8-14 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUE BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY RECORDER TREASURER WIRELESS INTEGRATED NETWORK TOTAL GENERAL GOVERNMENT SERVICES ACTUAL REVENUE 2015/2016 ADOPTED REVENUE 2016/2017 ADOPTED REVENUE 2017/2018 3,310 75 2,725 125,515 902,709 9,042,203 46,502 73,685 460,402 560,558,034 3,941,553 3,461,308 82,923 0 578,700,944 1,000 0 2,100 1,427,561 1,452,293 8,683,250 6,025,000 83,820 611,301 569,517,574 1,756,549 2,694,650 102,000 2,907,686 595,264,784 500 0 2,100 1,985,659 203,100 9,194,998 6,020,000 83,820 611,301 575,913,343 1,376,821 3,901,985 73,000 3,003,448 602,370,075 COMMUNITY RESOURCES ATTRACTIONS & TOURISM COMMUNICATIONS OFFICE COMMUNITY & ECONOMIC DEVELOPMENT GRANTS & DATA OFC COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY SERVICES, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 1,164,619 0 519 5,079,221 13,972,962 40,168,469 122,385 1,810,073 2,614,496 64,932,744 1,157,388 237,000 0 5,737,227 15,994,977 42,165,971 139,014 2,189,000 2,428,275 70,048,852 1,251,480 302,425 625,000 7,841,443 19,820,291 42,045,819 146,179 2,306,000 2,387,200 76,725,837 HEALTH SERVICES BEHAVIORAL HEALTH HEALTH MEDICAL EXAMINER PIMA ANIMAL CARE CENTER TOTAL HEALTH SERVICES 505,477 12,816,320 1,758,131 8,087,392 23,167,320 854,079 13,351,734 1,891,000 7,175,228 23,272,041 69,765 14,667,844 1,901,200 6,874,148 23,512,957 JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 3,074,333 544,578 9,507,884 165,181 231,455 7,475,751 7,787,426 2,022,957 16,673,739 16,192,888 63,676,192 3,338,916 388,424 10,278,708 255,455 215,101 7,681,692 9,183,105 1,779,123 19,445,704 17,382,385 69,948,613 3,265,949 388,424 10,611,635 168,952 208,541 7,681,692 9,019,509 1,674,230 17,990,625 17,914,530 68,924,087 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY NATURAL RESOURCES, PARKS & RECREATION 32,939,477 6,274,227 4,010,655 2,413,880 31,122,589 7,588,303 4,119,086 4,332,841 20,564,097 7,758,075 4,639,471 1,423,550 8-15 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF REVENUE BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2015/2016 - 2017/2018 FUNCTIONAL AREA/DEPARTMENT OFFICE OF SUSTAINABILITY AND CONSERVATION REGIONAL FLOOD CONTROL REGIONAL WASTEWATER RECLAMATION TRANSPORTATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS ACTUAL REVENUE 2015/2016 8,503 22,056,587 176,266,149 73,403,932 317,373,410 ADOPTED REVENUE 2016/2017 250 24,770,779 176,557,547 64,163,060 312,654,455 ADOPTED REVENUE 2017/2018 250 24,156,893 172,471,432 83,678,763 314,692,531 1,047,850,610 1,071,188,745 1,086,225,487 19,263,912 65,111,751 17,131,538 314,964 18,418,410 5,287,690 0 125,528,265 20,291,377 70,942,533 19,461,910 0 16,256,236 5,297,808 0 132,249,864 20,486,081 71,385,596 17,351,041 0 18,245,381 5,545,721 468,492 133,482,312 1,173,378,875 1,203,438,609 1,219,707,799 THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND IT: COMPUTER HARDWARE SOFTWARE ISF PRINT SHOP RISK MANAGEMENT TELECOMMUNICATIONS WIN SUBSCRIBER SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Human Resources totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Health Benefits budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Human Resources Department Summary on Page 10-84. Note 2: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-48. Note 3: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-48. Note 4: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Telecommunication which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-94. Note 5: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Information Technology - IT COMPUTER HARDWARE SOFTWARE ISF which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-94. Note 6: The Wireless Integrated Network totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the WIRELESS INTEGRATED NETWORK-SUBSCRIBER SERVICES which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Wireless Integrated Network Summary on Page 10-144. 8-16 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Bureau GENERAL FUND Assessor Behavioral Health Board of Supervisors Clerk of the Board Clerk of the Superior Court Communications Office Community & Economic Development Grants & Data Ofc Community Development & Neighborhood Conservation Community Services Employment & Training Constables County Administrator County Attorney Elections Environmental Quality Facilities Management Finance & Risk Management General Government Revenues General Government Services Administration Human Resources Information Technology Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Kino Sports Complex Medical Examiner Natural Resources Parks and Recreation Non Departmental Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Procurement Public Defense Services Public Works Administration Recorder School Superintendent Sheriff Superior Court Treasurer TOTAL GENERAL FUND Personnel Services 7,743,023 1,352,713 2,038,264 1,144,199 10,196,021 1,454,126 291,389 833,092 2,806,421 1,116,551 1,575,719 21,575,719 2,317,294 312,550 8,861,413 15,720,428 498,957 2,412,253 10,089,387 567,661 524,090 6,536,194 20,408,644 330,477 3,202,946 12,548,138 127,657 46,930 1,327,571 2,328,802 20,756,101 2,386,968 2,009,763 1,079,305 125,583,248 27,936,156 2,242,533 322,282,703 Operating Expenses 968,876 39,463,469 367,496 407,408 661,050 597,955 281,572 3,695,053 4,714,958 218,876 366,907 1,909,286 1,793,697 1,048,730 13,768,935 3,017,639 423,050 20,735 879,808 3,368,122 134,225 24,160 624,505 3,136,599 376,063 643,689 5,058,645 119,195,713 382,272 302,316 139,175 11,692,597 554,746 889,528 633,357 26,355,464 4,059,208 346,036 252,521,920 Capital Equipment Total Expenditures Other 10,000 1,061,029 8,721,899 40,816,182 2,405,760 1,551,607 10,857,071 2,052,081 572,961 4,528,145 7,521,379 1,335,427 2,017,626 23,485,005 4,110,991 1,361,280 22,630,348 18,738,067 423,050 519,692 3,292,061 13,457,509 701,886 548,250 7,160,699 23,545,243 954,540 3,846,635 17,606,783 120,386,399 454,002 1,629,887 2,467,977 32,448,698 2,941,714 2,899,291 1,712,662 151,948,712 31,995,364 2,588,569 576,235,452 0 42,084,325 151,000 42,235,325 0 3,500,657 1,289,360 1,308,000 6,098,017 75,000 248,000 2,000 24,800 1,061,029 10,000 369,800 SPECIAL REVENUE FUNDS County Free Library Library County Free Library Grants Total County Free Library Environmental Quality Environmental Quality Environmental Quality Grants Tire Fund Total Environmental Quality 20,651,524 20,651,524 21,432,801 151,000 21,583,801 2,538,961 488,286 11,851 3,039,098 938,382 661,566 1,296,149 2,896,097 Other Special Revenue Clerk of Superior Court Victim Location Fund Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - Local Court Automation Fund 3,729 25,146 411,763 483,253 8-17 65,223 62,223 0 23,314 139,508 162,822 3,729 25,146 476,986 545,476 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Bureau Clerk of the Superior Court - FARE Clerk of the Superior Court - Spousal Maintenance Enforcement Clerk of the Superior Court - Time Pay Fees COC Address Confidentiality Fee Community & Economic Development Grants Community Development & Neighborhood Conservation - Grants Community Services Employment & Training - Grants County Administrator Grants County Attorney - Bad Check Program County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeer County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants County Attorney Special Revenue A&T Leased Property A&T Outside Agency A&T Special Revenue Facilities Management - Facilities Renewal FN Grants Interest Allocation / Contingency Medical Examiner Special Revenue Improvement District Formation Fund JC Ajo Court Automation Fund JC Ajo Fare Special Revenue JC Ajo Time Pay Fees Justice Court Ajo Grants JC GV Court Automation Fund JC GV Time Pay Fees JCT $1 Allocation SB1398 JCT Court Automation Fund JCT Fare Special Rev JCT Time Pay Fees Juvenile Court Grants Juvenile Court State Funds Juvenile Probation Services Juvenile Title IV-E Legal Defender Training Fund Natural Resources Parks and Recreation Special Programs Office of Emergency Management & Homeland Security - Grants Parks & Recreation Grants PCA DTAP Contribution SR PDS Fill the Gap Pima Vocational High School Public Defender Training Fund Recorder Document Storage & Retrieval Rocking K South CFD School Reserve Fund Sheriff - Law Enforcement Enhancement Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Personnel Services 17,436 76,262 1,131,748 3,437,369 854,523 128,667 33,116 109,113 995,693 1,156,384 99,156 3,872,305 827,828 136,814 298,719 45,000 Operating Expenses 6,025 165,000 1,000 625,000 6,415,263 15,648,142 381,136 19,775 8,000 66,779 6,589,634 15,000 170,000 1,728,507 276,876 140,004 1,508,250 180,804 500,000 6,025,000 65,080 Capital Equipment Other 95,000 50,000 72,000 30,600 7,096 39,735 483,747 33,041 258,408 929,943 4,036,573 731,937 115,112 234,163 705,888 19,000 815,127 664,634 50,000 4,160,387 423,780 1,041,006 10,431,460 8-18 8,000 5,000 10,000 15,000 17,950 20,820 200,000 335,000 46,964 219,565 3,401,824 48,339 285,450 29,000 1,637,950 1,205,003 363,000 300,000 572,651 370,502 66,000 581,030 1,961,000 100,000 100,000 735,980 300,000 480,000 839,338 841,987 480,000 489,070 978,170 98,250 150,000 566,667 14,000 134,000 500,000 500,000 887,000 500,000 500,000 Total Expenditures 0 23,461 336,262 1,000 625,000 7,547,011 19,085,511 1,235,659 148,442 33,116 117,113 1,062,472 7,796,018 15,000 269,156 5,672,812 1,135,304 276,818 1,508,250 479,523 545,000 6,025,000 65,080 7,096 8,000 5,000 10,000 15,000 17,950 20,820 239,735 968,747 80,005 258,408 1,149,508 7,438,397 780,276 400,562 29,000 2,438,780 1,924,891 382,000 300,000 572,651 1,185,629 66,000 1,379,664 50,000 1,961,000 100,000 100,000 735,980 800,000 980,000 5,886,725 1,765,767 980,000 1,530,076 11,409,630 98,250 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Bureau Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automation Fund Superior Court Probate Superior Court Probation Services Taxpayer Information Fund Wireless Integrated Network Total Other Special Revenue Public Health Health Health - Grants Pima Animal Care Center PAC - Development Program SFR PAC Grants Total Public Health Personnel Services 526,924 115,455 579,377 168,321 2,055,153 932,548 43,699,110 Operating Expenses 11,500 292,790 89,250 498,946 5,000 432,729 88,475 1,965,724 61,193,707 566,667 Total Expenditures 538,424 408,245 668,627 716,267 5,000 2,487,882 481,000 2,898,272 109,333,609 0 15,844,226 12,290,447 9,426,331 52,347 866,575 38,479,926 190,000 0 840,500 16,548,778 107,500 17,496,778 0 5,611,862 5,611,862 Other 49,000 392,525 3,874,125 9,967,913 8,625,278 5,543,121 52,347 392,867 24,581,526 473,708 13,723,400 Regional Flood Control Canoa Ranch In-Lieu Fee Regional Flood Control District Regional Flood Control District Grants Total Regional Flood Control 132,500 8,478,835 7,500 8,618,835 708,000 7,879,943 100,000 8,687,943 Stadium District Stadium District Total Stadium District 2,482,808 2,482,808 2,776,054 2,776,054 353,000 353,000 Transportation Transportation Transportation Grants Total Transportation 18,718,150 101,500 18,819,650 24,292,922 220,963 24,513,885 482,500 482,500 0 43,493,572 322,463 43,816,035 121,892,551 135,374,887 5,237,447 566,667 263,071,552 DEBT SERVICE FUND Debt Service Total DEBT SERVICE FUND 0 0 0 134,790,376 134,790,376 134,790,376 134,790,376 CAPITAL PROJECT FUNDS Capital Projects TOTAL CAPITAL PROJECT FUNDS 0 0 131,287,852 131,287,852 0 131,287,852 131,287,852 Development Services Development Services Total Development Services 4,962,211 4,962,211 1,955,959 1,955,959 0 0 6,918,170 6,918,170 Facilities Management Parking Garages Total Facilities Management 451,857 451,857 2,736,793 2,736,793 0 0 3,188,650 3,188,650 33,224,171 102,855,752 7,500 40,000 102,903,252 TOTAL SPECIAL REVENUE FUNDS 5,701,313 3,665,169 3,883,210 Capital Equipment 175,000 175,000 190,000 ENTERPRISE FUNDS Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service Regional Wastewater Reclamation Grants Total Regional Wastewater Reclamation 33,224,171 8-19 15,452,880 0 15,452,880 136,079,923 15,460,380 40,000 151,580,303 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Bureau Personnel Services TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES / EXPENSES Operating Expenses Capital Equipment Total Expenditures Other 38,638,239 107,596,004 0 15,452,880 161,687,123 482,813,493 495,492,811 136,895,099 151,870,952 1,267,072,355 INTERNAL SERVICE FUNDS ARE FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Health Benefits Trust Fund Risk Management IT: Computer Hardware Software ISF Telecommunications WIN - Subscriber Services TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 3,632,934 1,006,601 2,260,882 4,677,716 1,383,852 214,137 13,176,122 16,216,560 68,765,728 14,661,430 14,294,944 4,955,891 160,475 119,055,028 0 0 19,849,494 69,772,329 16,922,312 18,972,660 6,339,743 374,612 132,231,150 495,989,615 614,547,839 136,895,099 151,870,952 1,399,303,505 8-20 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2015/2016 - 2017/2018 Adopted 2015/2016 Adopted 2016/2017 Adopted 2017/2018 135.00 22.25 16.00 13.25 15.00 166.00 0.00 199.25 32.00 110.00 10.50 29.00 43.75 36.50 0.00 828.50 136.00 22.50 17.00 16.55 44.75 171.00 2.00 201.55 31.00 107.00 8.50 29.75 64.00 35.00 2.00 888.60 130.50 23.50 17.00 15.15 37.00 173.00 3.00 199.05 32.00 102.00 8.00 29.75 47.00 34.50 10.00 861.45 Community Resources Attractions & Tourism Communications Office Community & Economic Development Grants & Data Ofc Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Kino Sports Complex School Superintendent Stadium District Total Community Resources 4.17 11.00 4.00 25.00 137.70 384.11 6.00 13.50 44.75 630.23 4.25 20.00 4.00 22.00 147.13 385.62 6.00 13.50 42.00 644.50 4.15 20.00 4.00 26.00 140.97 390.00 6.00 13.00 44.25 648.37 Health Services Behavioral Health Health Medical Examiner Pima Animal Care Center Total Health Services 13.00 290.00 33.00 84.00 420.00 13.00 296.00 32.00 93.00 434.00 13.00 294.30 32.00 96.00 435.30 Justice & Law Clerk of the Superior Court Constables County Attorney Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Public Defense Services 204.50 13.00 462.00 11.00 8.50 131.50 452.25 266.70 206.25 13.00 459.00 11.00 9.50 134.00 446.75 267.50 205.50 13.00 453.00 11.00 8.50 132.00 447.75 270.75 Functional Area/Department General Government Services Assessor Board of Supervisors Clerk of the Board County Administrator Elections Facilities Management General Government Services Administration Finance & Risk Management Human Resources Information Technology Office of Emergency Management & Homeland Security Procurement Recorder Treasurer Wireless Integrated Network Total General Government Services 8-21 PIMA COUNTY FY2017/2018 ADOPTED BUDGET SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2015/2016 - 2017/2018 Adopted 2015/2016 1,580.00 650.50 3,779.95 Adopted 2016/2017 1,571.00 639.90 3,757.90 Adopted 2017/2018 1,532.25 643.90 3,717.65 Public Works Development Services Environmental Quality Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Transportation Total Public Works 58.00 45.00 268.50 14.90 33.00 59.00 467.00 292.25 1,237.65 58.00 42.00 279.95 16.90 29.00 58.00 457.00 285.75 1,226.60 56.00 42.00 283.85 17.90 30.00 59.20 457.00 286.00 1,231.95 Total Functional Areas 6,896.33 6,951.60 6,894.72 53.00 14.00 51.50 8.00 20.00 18.00 0.00 164.50 56.00 15.00 54.00 0.00 21.00 16.00 0.00 162.00 56.00 14.00 54.00 0.00 21.00 14.00 2.00 161.00 7,060.83 7,113.60 7,055.72 Functional Area/Department Sheriff Superior Court Total Justice & Law Internal Service Funds Fleet Services Health Benefits Trust IT: Computer Hardware Software ISF Print Shop Risk Management Telecommunications WIN Subscriber Services Total Internal Service Funds Total All Funds Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-22 Pima County FY 2017/2018 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2013/2014 and ending with fiscal year 2017/2018. Revenues for fiscal years, 2013/2014, 2014/2015, and 2015/2016 are based on audited actuals. Fiscal years 2016/2017 and 2017/2018 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2017/2018 revenue by fund is shown below, and a Summary of Revenue Changes by Fund, Department, and Category is provided on pages 9-30 through 9-36. Total Revenue General Fund .........................................................................................................$ 550,053,197 Attractions & Tourism............................................................................................. 1,251,480 Capital Projects...................................................................................................... 20,564,097 County Free Library ............................................................................................... 42,045,819 Debt Service .......................................................................................................... 56,138,480 Development Services ........................................................................................... 7,758,075 Employment & Training .......................................................................................... 19,790,091 Environmental Quality ............................................................................................ 4,639,471 Fleet Services ........................................................................................................ 20,486,081 Health .................................................................................................................... 14,667,844 Health Benefits Trust Fund .................................................................................... 71,385,596 IT Computer Hardware/Software............................................................................ 17,351,041 Other Special Revenue Funds ............................................................................... 76,479,702 Pima Animal Care Center (PACC) ......................................................................... 6,874,148 Parking Garages .................................................................................................... 2,402,985 Regional Flood Control District .............................................................................. 24,156,893 Regional Wastewater Reclamation ........................................................................ 172,471,432 Risk Management .................................................................................................. 18,245,381 Stadium District...................................................................................................... 2,387,200 Subscriber Services ............................................................................................... 468,492 Telecommunications Fund ..................................................................................... 5,545,721 Transportation........................................................................................................ 81,541,125 Wireless Integrated Network…………………………………………………………… . 3,003,448 9-1 Pima County FY 2017/2018 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2017/18 taxable net assessed value is $8,074,957,717, a $258,257,957 increase from fiscal year 2016/17. The general fund primary tax rate for fiscal year 2017/18 is $4.2096 per $100 of net assessed value, a $0.0800 decrease from fiscal year 2016/17. Total budgeted general fund primary property tax collections are $342,307,832, with current year collections of $328,795,500, delinquent taxes of $7,643,500, and interest and penalties on delinquent taxes totaling $5,868,832. Budgeted general fund tax revenues increase $4,040,490 between fiscal year 2016/17 and fiscal year 2017/18 as a net result of the higher net assessed value and the lower tax rate. In addition to the general fund primary property tax, Pima County levied a $0.2500 per $100 of net assessed value Transportation Primary Road property tax for road repair throughout the county. All $19,526,525 of current year revenue collected from this tax is allocated to the Transportation Special Revenue Fund. Fiscal Year 2017/2018 Fines & Forfeits 0.68% Investment Earnings 0.10% Misc 0.65% Charges for Services 7.48% Intergov't 28.23% Licenses and Permits 0.62% Taxes 62.24% The general fund and transportation taxes are both primary taxes. Therefore, Pima County must combine the rates for both taxes in determining compliance with truth in taxation requirements pursuant to A.R.S. §42-17107. As the combined $4.4596 rate for both primary taxes exceeds the $4.2119 truth in taxation rate, the County held a truth in taxation hearing prior to final adoption of the fiscal year 2017/18 budget. Licenses and Permits revenues for fiscal year 2017/18 are $3,424,500, an increase of $218,900 over fiscal year 2016/17, reflecting continued increase in local population and nominal income. Intergovernmental revenues increase $3,700,801 to $155,289,645 in fiscal year 2017/18. With continued state and local economic growth, State Shared Sales Tax revenue is anticipated to be $115,200,000, a $3,100,000 increase over fiscal year 2016/17. State Shared Vehicle License revenue increases by $1,250,000 to $28,250,000, with local population growth and continued high-level new vehicle sales offsetting the statutory 16.25 percent reduction in the tax base each year. State Shared Alcoholic Beverage License revenue increases by $6,000 to $48,000 due to limited growth in new restaurant and bar business startups. Pima County unincorporated area Transient Lodging Excise Tax revenue increases $485,352 as continued moderate national and statewide economic growth is somewat offset by the negative impact on the tax base of higher market share for online travel agents. 9-2 Pima County FY 2017/2018 Adopted Budget Federal Payments in Lieu of Taxes increases by $90,000 assuming U.S. Department of Interior Federal Payment in Lieu of Taxes is reauthorized for federal fiscal year 2017 with a statutory inflation adjustment. Elections revenues from local governments decrease $540,950 in fiscal year 2017/18 as a result of fewer elections and certain jurisdictions holding elections by mail only with no polling sites. State reimbursements decrease by $694,993 to $0 because there are no scheduled state elections in fiscal year 2017/18. State revenue for the Sheriff Department decreases $100,000 as the state of Arizona provides less compensation to Pima County for inmates committing crimes within the County while in state custody. Federal revenue for the Superior Court increases $45,000 to $495,000 because of greater funding for Federal Child IV-D child support reimbursement. Other departments anticipate a net increase of $60,392 in intergovernmental revenues for fiscal year 2017/18. Charges for Services revenues are $41,167,440 for fiscal year 2017/18, a decrease of $5,318,867 from fiscal year 2016/17. Administrative overhead contributions decrease $4,904,383 over fiscal year 2016/17, with decreases of $1,873,292 for Regional Wastewater, $1,103,167 for Fleet Services, $993,497 County Free Library, $737,373 for Transportation, $557,664 for Flood Control, $325,507 for Telecommunications, $157,162 for Stadium District, $105,003 for Health Benefit Trust and increases of $711,388 for Public Works overhead, $305,949 for Risk Management, $69,789 for PCWIN, and $52,201 for Development Services. Other departments have a net decrease of $191,045 in adminstrative overhead contributions. Correctional housing revenue in the Sheriff's Office decreases by $970,000 because of fewer misdemeanor bookings from cities. Sheriff's department fees decrease by $258,000 due to fewer charges for certain things like vehicle impound. Court fees in Public Defense Service decrease by $103,173 based on current billing practices and recent collection activity. General Government Fees in the Recorder's Office increase by $1,012,835 because of the election cycle. Other departments anticipate a net $96,146 decrease in revenue for fiscal year 2017/18. Fines and Forfeits budgeted in fiscal year 2017/18 are $3,737,925, a decrease of $74,626 from fiscal year 2016/17. Justice Court Ajo reduced its estimate of fines by $69,313 to more accurately reflect current case filings in the court. Other departments anticipate a net decrease of $5,313 in fines and forfeits for fiscal year 2017/18. Investment Earnings are $563,377 in fiscal year 2017/18, a $342,859 increase over fiscal year 2016/17. The increase is due primarily to higher interest rates. Miscellaneous revenues decrease $2,707,213 to $3,562,478 in fiscal year 2017/18. Facilities Management revenue decreases $2,801,273 due to rent revenues from external tenants moving to the Facilties Renewal Fund beginning in fiscal year 2017/18. Non Departmental revenue decreases by $182,399 due to reduced revenue from the Vehicle Impound Towing Program. Contingency revenue increases by $120,000 due to electricity reimbursement from Pima Air & Space Museum. Sheriff's Office anticipates a $50,000 increase in revenue due to additional cell phone reimbursements. Other departments anticipate a net increase of $106,459 in miscellaneous revenues for fiscal year 2017/18. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-30 through 9-36. Note: Other funding sources include Operating Transfers In of $4,380,717. 9-3 Pima County FY 2017/2018 Adopted Budget Revenue Object Taxes Licenses & Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2013/14 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 280,964,835 324,840,243 336,904,381 338,267,342 342,307,832 2,928,017 2,989,430 3,135,232 3,205,600 3,424,500 136,012,761 142,421,610 145,906,815 151,588,844 155,289,645 35,591,995 41,253,272 44,465,034 46,486,307 41,167,440 4,210,816 3,788,909 3,401,054 3,812,551 3,737,925 286,991 225,232 388,830 220,518 563,377 7,305,835 467,301,250 6,181,399 521,700,095 6,511,478 540,712,824 6,269,691 549,850,853 3,562,478 550,053,197 9-4 Pima County FY 2017/2018 Adopted Budget ATTRACTIONS & TOURISM Special Revenue Fund Intergovernmental revenues of $1,118,688 represent hotel/motel taxes designated for economic development and tourism activities. The increase of $92,088 from fiscal year 2016/17 reflects a 8.97 percent increase in hotel and motel occupancy rates due to continued moderate national and statewide economic growth somewhat offset by negative impact on the tax base with higher market share for online travel agents. Fiscal Year 2017/2018 Investment Earnings 0.08% Miscellaneous 10.53% Investment Earnings of $1,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Intergovernmental 89.39% Miscellaneous revenues represent seven County leased properties used for recreational and tourism purposes and reimbursements for assisting outside agencies with advertising cooperatives. The increase of $2,004 from fiscal year 2016/17 reflects an anticipated increase for collection of late fees and reimbursements. Note: Other funding sources include an operating transfer of $1,147,125 from the General Fund to fund ten outside agencies, well repairs and ITD allocations. Prior to fiscal year 2016/17, the department name was Economic Development & Tourism. Revenue Object Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2013/2014 1,004,175 2,092 292,069 1,298,336 FY 2014/2015 976,867 914 153,700 1,131,481 9-5 FY 2015/2016 1,045,374 803 118,442 1,164,619 FY 2016/2017 1,026,600 1,000 129,788 1,157,388 FY 2017/2018 1,118,688 1,000 131,792 1,251,480 Pima County FY 2017/2018 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $13,703,476 in state transportation enhancement program funds, grants, and reimbursements; $1,621,037 in reimbursements from the Regional Transportation Authority funded by a halfcent excise tax approved by voters in May 2006; and $1,000,000 in Other Local Government. Changes in revenue from prior year are due to the increase of $6,925,234 in State Revenue, and the decreases of $16,412,479 in the RTA sales tax reimbursements and of $1,623,876 in Other Local Government. Fiscal Year 2017/2018 Investment Earnings 1.86% Miscellaneous 1.48% Charges for Services 17.27% Charges for Services of $3,552,000 represent impact fees collected for new development and contributions from developers and other outside sources. Intergovernmental 79.39% Investment Earnings are budgeted at $382,271 for interest earned on department fund balance from the Local Government Investment Pool. Miscellaneous revenues of $305,313 includes private contributions of infrastructure enhancements from developers which increase $88,104 from fiscal year 2016/17. Note: Other Funding Sources of $70,000,000, includes certificates of participation proceeds of $40,000,000 and Transportation Bond proceeds of $30,000,000. Total operating transfers of $42,221,144 consists of $9,426,505 from General Fund, $8,500,000 from Facilities Renewal Fund, $8,400,000 from Regional Flood Control District, $5,000,000 from Finance Grants, $4,822,000 from County Free Library, $2,187,975 from Transportation Grants, $2,179,664 from Facilities Grants, $910,000 from Community Development Grants, $595,000 from Parks Special Revenue, and $200,000 from Transportation. Revenue Object Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 25,037,275 23,037,713 27,249,553 27,435,634 16,324,513 3,552,000 5,053,566 4,728,535 3,988,016 3,186,670 762,176 502,375 811,908 283,076 382,271 1,739,644 1,276,140 890,000 217,209 305,313 32,592,661 29,544,763 32,939,477 31,122,589 20,564,097 9-6 Pima County FY 2017/2018 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Fiscal Year 2017/2018 Property Tax revenues are derived from a secondary tax levy on real Charges for Services 0.67% property and personal property. The fiscal year 2017/18 taxable net Intergovernmental assessed value of $8,074,957,717 0.56% which amounts to an increase of $258,257,957 or 3.30 percent from the fiscal year 2016/17 valuation. The tax rate for fiscal year 2017/18 is $0.5053 per $100 of net assessed value, which is a decrease from fiscal year 2016/17. Total secondary property tax collections are budgeted at $40,384,319, with current year collections of $39,467,019 and delinquent taxes of $917,300. (The current year collections reflect expected collection rates.) Fines and Forfeits 1.43% Investment Earnings 0.10% Miscellaneous 1.20% Property Taxes 96.04% Intergovernmental revenues consist of $151,000 in federal and state grants for various library projects and $85,500 for various expense reimbursements from the city of Tucson. The $77,400 decrease from fiscal year 2016/17 is due to reduced expense reimbursements from various grants. Charges for Services consists of collections from the FCC E-Rate Program. E-rate revenues were not included in the adopted numbers in prior fiscal years. However, revenue actuals were reported in Miscellaneous for fiscal year 2013/14. Revenues from the E-Rate Program are anticipated to decrease due to less eligible reimbursements in fiscal year 2017/18. During fiscal year 2016/17, the Library anticipated a larger reimbursement due to replacing some older equipment. Fines and Forfeits represent library fines and are projected to remain the same for fiscal year 2017/18. Investment Earnings represent interest from the Treasurer’s commingled interest distribution and are anticipated to increase in fiscal year 2017/18. Miscellaneous revenues represent collections, donations, and non-government grants. Revenues from donations are anticipated to increase in fiscal year 2017/18. Revenue Object Property Taxes Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2013/2014 28,225,492 309,775 524,252 33,931 960,224 30,053,674 FY 2014/2015 32,690,512 220,962 458,595 557,197 17,511 815,703 34,760,480 9-7 FY 2015/2016 38,821,139 214,901 248,738 560,538 45,363 277,790 40,168,469 FY 2016/2017 39,877,071 313,900 900,000 600,000 25,000 450,000 42,165,971 FY 2017/2018 40,384,319 236,500 280,000 600,000 40,000 505,000 42,045,819 Pima County FY 2017/2018 Adopted Budget DEBT SERVICE Debt Service Fund Property Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2017/18 taxable net assessed value is $8,074,957,717, which amounts to an increase of $258,257,957 over the fiscal year 2016/17 statutory valuation. The tax rate for fiscal year 2017/18 is $0.7000 per $100 of net assessed value. This is unchanged from the fiscal year 2016/17 rate. Total secondary property tax collections are budgeted at $55,923,480, with current year collections of $54,674,280 and delinquent taxes of $1,249,200. (The current year collections reflect expected collection rates.) Fiscal Year 2017/2018 Investment Earnings 0.38% Property Taxes 99.62% Intergovernmental revenues are derived from federal, state, and city in lieu payments. Investment Earnings are from Local Government Investment Pool interest. Miscellaneous revenues in fiscal years 2013/14, 2014/15 and 2015/16 are refunded bond issuance costs. Note: Other funding sources include operating transfers in from County Free Library of $99,015, Development Services of $16,235, Fleet Services of $2,208,544, General Fund of $15,251,908, Health of $57,858, Health-PACC of $21,662, Parking Garages of $639,764, Regional Flood Control of $77,341, Regional Wastewater Reclamation of $23,583,765, Risk Management of $26,082, Stadium District of $11,012, Telecommunications of $13,608 and Transportation of $39,104,716. Revenue Object Property Taxes Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 58,737,235 53,163,933 52,725,631 54,189,900 55,923,480 14,011 11,530 13,933 295,074 181,226 226,242 95,000 215,000 12,950 11,660 43,289 59,059,270 53,368,349 53,009,095 54,284,900 56,138,480 9-8 Pima County FY 2017/2018 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $6,923,532 of building permit fees. The $33,461 increase is primarily due to a 2% increase in fees offset by an anticipated decrease in commercial construction activity. Fiscal Year 2017/2018 Investment Earnings 0.19% Charges for Services 10.27% Miscellaneous 0.30% Charges for Services includes $549,907 for development review fees and $246,536 for planning and zoning review fees. Investment Earnings of $15,000 are expected in the fiscal year 2017/18. Miscellaneous revenues of $23,100 is an increase of $18,100 from fiscal year 2016/17 Adopted Budget primarily due to increased estimates of building site development and planning & enforcement miscellaneous fees. Revenue Object Licenses and Permits Charges for Services Investment Earnings Miscellaneous Total Revenue Licenses and Permits 89.24% FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 6,942,747 5,768,633 5,556,981 6,890,071 6,923,532 678,232 796,443 609,917 555,642 654,924 17,459 15,139 14,507 15,000 15,000 54,701 37,807 47,815 5,000 23,100 7,624,824 6,377,221 6,274,227 7,588,303 7,758,075 9-9 Pima County FY 2017/2018 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Fiscal Year 2017/2018 Intergovernmental revenues are primarily comprised of federal grants for Miscellaneous Investment employment and training programs 5.24% Earnings designed for low income individuals. 0.01% These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the State of Arizona and the City of Tucson. Funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Service demands have continued to increase due to poverty levels and population increases. Amounts received fluctuate from year to year. The increase from Intergovernmental fiscal year 2016/17 to fiscal year 2017/18 94.75% of $4,205,590 was primarily due to an anticipated increase of $4,171,817 in federal grant and pass through funds. Investment Earnings of $2,200 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Miscellaneous revenues are primarily other non-government grants, which are anticipated to decrease in fiscal year 2017/18. Revenue Object Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 11,594,893 12,065,455 13,053,988 14,545,188 18,750,778 661 1,580 2,230 1,500 2,200 1,129,821 1,108,640 1,037,113 915,015 1,448,289 12,725,375 13,175,675 13,971,233 15,994,977 19,790,091 9-10 Pima County FY 2017/2018 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,330,184 from air quality inspection and application fees, and $862,673 from review and inspection of water, septic, and sewer plans and systems. Fiscal Year 2017/2018 Investment Earnings 0.59% Intergovernmental revenues consist of $1,100,000 in state tire recycling program payments, $639,796 in federal grants, and $649,328 in state program funding and grants. Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2016/17 and 2017/18. Miscellaneous 0.65% Licenses and Permits 47.27% Intergovernmental 51.49% Investment Earnings of $27,210 are expected in fiscal year 2017/18 from the Local Government Investment Pool. Miscellaneous revenues include $17,000 from TAA well monitoring and $12,680 for public records requests. Also included is $600 for expected late fees and interest on late fees. Note: Other department funding sources include operating transfers from the General Fund of $461,545 to fund air quality programs and of $245,515 to fund the Wildcat Dump Program. Note: After adoption of the fiscal year 2013/14 Budget, solid waste services were privatized and the solid waste functions became part of the Environmental Quality department, including the Tire Program Management special revenue fund. The history of fiscal years through FY 2013/14 includes the Solid Waste special revenue fund, which has no planned future revenues or expenditures. Revenue Object Licenses and Permits Charges for Services Intergovernmental Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 2,138,915 2,138,016 2,216,142 2,148,110 2,192,857 35,380 500 1,949,635 1,993,478 1,731,455 1,919,446 2,389,124 166,720 420 25,274 19,053 27,802 21,370 27,210 158,357 87,382 34,756 30,160 30,280 4,474,281 4,238,349 4,010,655 4,119,086 4,639,471 9-11 Pima County FY 2017/2018 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent $41,000 in revenue from maintenance and fuel provided to Pima County School Support and the Green Valley and Tucson Sheriff's Auxiliary Volunteers via Intergovernmental Agreements. Revenues are anticipate to increase by $37,500 from the fiscal year 2016/17 Adopted Budget due to the department under budgeting in the prior fiscal year. Fiscal Year 2017/2018 Investment Earnings 0.90% Miscellaneous 0.39% Intergovernmental 0.20% Charges for Services revenues include $17,990,081 in fees received from other County departments for the use of vehicles and for the cost of fuel, parts, and normal maintenance for County equipment. Revenues also include Charges for $2,100,000 in charges for repairs outside Services of normal maintenance and adding 98.51% specialized equipment to vehicles such as Sheriff Department patrol cars and SUVs. The fiscal year 2017/18 Adopted Budget includes a $1.0 million decrease in revenues collected from monthly vehicle rates. Fleet Services will absorb the decreased revenue through their existing fund balance. Despite planned rate decreases, Fleet Services is anticipating revenues to increase from fiscal year 2016/17 by $123,704 due to department utilizing and replacing with larger vehicles. In fiscal year 2014/15 the County changed to a fixed monthly vehicle charge plus actual fuel charges, replacing the average cost per mile with a minimum usage charge. Investment Earnings of $185,000 are expected from the Treasurer’s commingled interest distribution an increase of $40,000 from the fiscal year 2016/17 Adopted Budget. Miscellaneous revenue includes $80,000 from insurance companies and individuals for accident related repairs to County vehicles, metal recycling, expense reimbursements and auction proceeds. Revenues are anticipated to decrease $6,500 for fiscal year 2017/18 primarily due to fewer vehicles and equipment auctions and insurance reimbursements. Revenue Object Intergovernmental Charges for Services Investment Earnings Miscellaneous Capital Contributions Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 1,266,182 1,021,884 52,351 3,500 41,000 23,712,711 19,609,891 18,849,675 20,056,377 20,180,081 223,847 151,237 270,285 145,000 185,000 238,356 105,732 91,601 86,500 80,000 216,610 145,966 25,657,706 21,034,710 19,263,912 20,291,377 20,486,081 9-12 Pima County FY 2017/2018 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Fiscal Year 2017/2018 Charges for Services 18.79% Licenses and Permits 11.79% Miscellaneous 0.79% Intergovernmental revenues include grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. Intergovernmental 68.63% Miscellaneous revenues include postage, copying services, bad check collections, stale dated warrants, and local program funding. Increased non-government grant funding is budgeted for fiscal year 2017/2018. Note: Other funding sources include General Fund support for Health of $10,028,673. Beginning fiscal year 2017/18, the Pima Animal Care Center is no longer designated under the Health Revenue Object Licenses and Permits FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 2,233,360 2,167,227 1,580,779 1,730,000 1,730,000 11,403,330 14,339,708 8,742,639 8,758,009 10,066,197 2,570,096 2,228,346 2,037,357 2,755,735 2,755,735 141,398 113,813 11,005 13,265 27,347 Miscellaneous 578,214 1,045,513 428,198 107,990 115,912 Total Revenue 16,937,403 19,907,872 12,816,320 13,351,734 14,667,844 Intergovernmental Charges for Services Fines and Forfeits Investment Earnings 9-13 Pima County FY 2017/2018 Adopted Budget HEALTH BENEFITS TRUST Internal Service Fund Charges for Services include $16,369,093 from employee contributions and premium payments, and $52,767,094 from Pima County employer contributions to the fund. Compared to the fiscal year 2016/2017 Adopted Budget employee contributions decreased $1,828,756 and employer contributions increased $2,065,300, primarily due to a shift in wellness discounts. Also included in the employer contributions is an additional $3.2 million for a Healthy Lifestyle Premium Discount (HLPD); the employee contributions includes the offseting reduction. The fund is responsible for providing and managing health-related benefits for employees and their families including medical and dental health insurance, life and other types of insurance, the employee wellness program, and the employee assistance program. Fiscal Year 2017/2018 Investment Earnings 0.31% Miscellaneous 2.84% Charges for Service 96.85% Investment Earnings in fiscal year 2017/2018 are estimated to be $220,000, an increase of $144,310 due to increase cash balances. Miscellaneous Revenues in fiscal year 2017/2018 are estimated to be $2,029,409 from stop loss reimbursements, insurance rebates, and refunds. This is an increase of $62,209 due to the impact of stop loss reimbursements for large claims and higher insurance rebates. Note: Pima County has been strategically working on long-term approaches to reduce the rising costs while still providing comprehensive healthcare for County employees. It became a financially sound decision to transition to a self-insurance model for County medical coverage via an internal service fund. This new internal service fund began July 1, 2013. By law, the fund must have a funded reserve for claims. The fund received a $3,500,000 short-term loan in fiscal year 2013/2014 from the PHS Transition Fund which was repaid by the end of fiscal year 2013/2014 and a loan of $10,000,000 from the Self-Insurance Reserve Fund which will be repaid as funds become available from operations. A final payment of $3,400,000 is budgeted in fiscal year 2017/2018. Revenue Object Charges for Service Investment Earnings Miscellaneous Total Revenue FY 2013/2014 63,030,900 59,359 1,271,952 64,362,211 FY 2014/2015 61,873,738 72,648 2,158,354 64,104,740 9-14 FY 2015/2016 62,742,509 186,012 2,183,230 65,111,751 FY 2016/2017 68,899,643 75,690 1,967,200 70,942,533 FY 2017/2018 69,136,187 220,000 2,029,409 71,385,596 Pima County FY 2017/2018 Adopted Budget IT COMPUTER HARDWARE SOFTWARE Internal Service Fund Charges for Services are $17,303,030 for charges to all County departments comprised of $2,118,983 for enterprise software licensing, $8,145,282 for leased or purchased hardware, and $7,038,765 for server and software storage. The purchasing and leasing of computer hardware and software are being centralized in order to realize the benefits of large negotiated purchasing and leasing programs, with savings from promoting uniformity and comparability in computers and related hardware across the County. Fiscal Year 2017/2018 Miscellaneous 0.28% Investment Earnings revenues are not anticipated in fiscal year 2017/2018 because the cash balance is expected to remain low in this new fund. Charges for Services 99.72% Miscellaneous revenues are the previously unbudgeted revenues from Drexel Heights Fire Department. Note: This new fund was approved by the Board of Supervisors on November 18, 2014. Revenue Object Charges for Services Investment Earnings Miscellaneous Total Revenue FY 2013/2014 - FY 2014/2015 - 9-15 FY 2015/2016 17,075,798 7,677 48,063 17,131,538 FY 2016/2017 19,461,910 19,461,910 FY 2017/2018 17,303,030 48,011 17,351,041 Pima County FY 2017/2018 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Fiscal Year 2017/2018 Intergovernmental revenues consist of Investment Miscellaneous Clerk of the Superior Court - Child Earnings 13.77% 0.20% Support Incentive $24,936; Community & Economic Development Grants Fines and $625,000; Community Development & Forfeits Neighborhood Conservation - Grants 4.04% $7,032,279; County Attorney - Fill the Gap $429,960; County Attorney - Law Enforcement Antiracketeer $70,000; Charges Pima County Attorney - Victim Witness for Services Comp $129,116; County Attorney Grants 10.41% $5,546,327; County Attorney CJEF/Reinventing Justice $435,832; Fill the Gap $240,000; FN Grants Interest Allocation / Contingency $6,000,000; Juvenile Court Grants $1,060,501; Intergovernmental Juvenile Court State Funds $7,394,720; 71.58% Juvenile Title IV-E $203,318; Legal Defender Training Fund $18,800; Office of Emergency Management & Homeland Security - Grants $1,376,821; Parks & Recreation Grants $329,400; Pima County Attorney DTAP Contribution SR $250,000; Public Defender Training Fund $55,200; School Reserve Fund $1,611,000; Sheriff Criminal Justice Enhancement $600,000; Sheriff Grants $5,886,725; Superior Court - Fill the Gap $1,203,007; Superior Court AOC Appropriated Funds $11,409,630; Superior Court Grants $666,119 and Transportation Grants $2,137,638. The decrease in revenue from the fiscal year 2016/17 Adopted Budget is $1,122,635 or 2.01% primarily from reductions in Transportation Grants. Charges for Services revenues include fees collected by Clerk of the Superior Court - Local Court Automation Fund $449,551; Clerk of the Superior Court - Spousal Maintenance Enforcement $282,780; Medical Examiner Special Revenue $30,000; Justice Court Ajo Court Automation Fund $14,000; Justice Court Green Valley Address Confidentiality Fee $20,422; Justice Court Tucson $1 allocation SB1398 $715,000; Juvenile Probation Services $188,111; Natural Resources Parks and Recreation Special Programs $94,000; Recorder Document Storage & Retrieval $895,750; Sheriff Commissary Operations $1,520,000; Superior Court Child Support Visitation $100,000; Superior Court Conciliation $508,202; Superior Court County Law Library $255,072; Superior Court Local Court Automation Fund $360,043; Superior Court Probation Services $2,479,882 and Taxpayer Information Fund $50,000. The increase in revenue over the fiscal year 2016/17 Adopted Budget is $358,663 or 4.72%, resulting primarily from increases in Superior Court Probation Services. 9-16 Pima County FY 2017/2018 Adopted Budget Fines and Forfeits revenues consist of forfeiture funds and fines received by the Pima County Attorney - Bad Check Program $150,000; Pima County Attorney - Law Enforcement Antiracketeer $2,750,000; Pima County Attorney - Victim Witness Comp $20,000; JCT $1 allocation SB1398 $100,000; Justice Court Ajo Special Revenue $1,000; Justice Court Green Valley Special Revenue $1,000; Juvenile Court Victim Restitution $7,000 and County Attorney Deferred Comp SR $60,000. The decrease in revenue from the fiscal year 2016/17 Adopted Budget is $16,000 or 0.52%, primarily from reductions in the County Attorney Bad Check Program. Investment Earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court - Time Pay Fees $10,813; Community Development & Neighborhood Conservation - Grants $1,550; County Attorney - Bad Check Program $300; County Attorney - Consumer Protection $10,500; County Attorney - Employer Sanctions $3,000; County Attorney - Fill the Gap $5,700; County Attorney - Law Enforcement Antiracketeer $50,000; County Attorney - Victim Restitution $5,000; County Attorney CJEF/Reinventing Justice $7,000; Facilities Management - Facilities Renewal $5,964; Fill the Gap $1,600; Medical Examiner Special Revenue $500; Juvenile Court State Funds $1,387; Juvenile Court Victim Restitution $400; Juvenile Probation Services $3,116; Juvenile Title IV-E $8,656; Legal Defender Training Fund $200; Parks & Recreation Grants $600; Public Defender Training Fund $200; Recorder Document Storage & Retrieval $4,150; Sheriff Criminal Justice Enhancement $8,400; Superior Court - Fill the Gap $9,300; Superior Court Child Support Visitation $500; Superior Court Conciliation $1,250; Superior Court County Law Library $3,600; Superior Court Local Court Automation Fund $4,700; Superior Court Probate $125; Superior Court Probation Services $5,000 and Taxpayer Information Fund $3,000. The increase in revenue over fiscal year 2016/17 Adopted Budget is $28,139 or 21.92%, resulting primarily from increases in fund balances. Miscellaneous revenues include funds paid to Community Development & Neighborhood Conservation - Grants $796,414; County Administrator Grants $1,985,659; County Attorney - Law Enforcement Antiracketeer $500,000; County Attorney - Victim Witness Comp $100,000; Facilities Management - Facilities Renewal $5,890,876; Medical Examiner Special Revenue $40,000; Justice Court Ajo Grants $15,000; Juvenile Court Grants $50,000; Juvenile Court Victim Restitution $5,000; Parks & Recreation Grants $10,000; Pima County Attorney DTAP Contribution SR $4,000; School Reserve Fund $350,000; Sheriff Criminal Justice Enhancement $730,000; Superior Court Conciliation $1,100; Superior Court County Law Library $44,000; Superior Court Probation Services $3,000 and Taxpayer Information Fund $20,000. The increase in revenue over fiscal year 2016/17 Adopted Budget is $2,229,000 or 26.84%, primarily resulting from increases in Facilities Management - Facilities Renewal. Note: The following table presents Other Special Revenue Funds, excluding Attractions & Tourism in the amount of $1,251,480 and Wireless Integrated Network in the amount of $3,003,448. These funds are shown elsewhere in this section. Total Other Special Revenue Funds and Grants, as presented on the Summary of Revenues by Fund and Category page 8-10, includes these revenue sources. The total revenue of Other Special Revenue Funds for fiscal year 2017/18 is $80,734,630. Revenue Object Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 50,952,301 45,711,656 51,269,861 55,858,964 54,736,329 9,899,771 10,106,766 10,239,897 7,604,150 7,962,813 3,608,790 5,047,879 4,353,393 3,105,000 3,089,000 191,813 150,721 188,523 128,372 156,511 6,058,225 5,239,383 5,657,270 8,306,049 10,535,049 70,710,900 66,256,405 71,708,944 75,002,535 76,479,702 9-17 Pima County FY 2017/2018 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues include $273,960 from County departments to park County vehicles, $540,541 for special event and daily parking fees, $207,874 in bus pass collections from County Employees, and $1,368,628 in monthly parking fees from County and non-County customers. Monthly garage parking fees were budgeted as miscellaneous operating revenue prior to fiscal year 2014/15. However, in fiscal year 2016/17 they were accounted for in miscellaneous revenue. Moving forward, they will continue to be budgeted/recorded in Charges for Services in the future. Prior to fiscal year 2014/15 bus pass revenues were budgeted in Human Resources. Fiscal Year 2017/2018 Investment Earnings 0.50% Charges for Service 99.50% Investment Earnings of $11,982 are from the Treasurer’s commingled interest distribution. Miscellaneous Revenues - None, daily garage parking revenue is now budgeted in Charges for Services. Revenue Object Charges for Service Investment Earnings Miscellaneous Total Revenue FY 2013/2014 501,533 23,478 1,859,633 2,384,644 FY 2014/2015 1,090,837 14,301 1,184,766 2,289,904 9-18 FY 2015/2016 2,208,761 17,097 14,609 2,240,467 FY 2016/2017 1,090,730 12,132 1,260,136 2,362,998 FY 2017/2018 2,391,003 11,982 2,402,985 Pima County FY 2017/2018 Adopted Budget Pima Animal Care Center Special Revenue Fund Licenses and Permits revenues include $548,246 from licensing. Intergovernmental revenues of $5,136,527 are derived from animal care services provided to incorporated municipalities including the City of Tucson. Charges for Services include $113,900 in fees for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Fiscal Year 2017/2018 Investment Earnings 0.06% Miscellaneous 14.53% Fines and Forfeits 1.06% Licenses and Permits 7.98% Charges for Services 1.66% Fines and Forfeits include $72,900 in city court fines, animal control citations, and penalities for late licensing. Intergov't 74.71% Investment Earnings is interest earned on department fund balances. The amount budgeted for fiscal year 2017/18 represents investment earnings on Pima Animal Care Center donations. Miscellaneous revenues include $998,575 from donations, postage, bad check collections, stale dated warrants, and local program funding. Note: Other funding sources include General Fund support for PACC of $2,453,341. Pima Animal Care Center was designated under the Health department until fiscal year 2016/17. For historical purpose, please refer to Health Special Revenue Fund for revenue history. Revenue Object FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 Licenses and Permits 713,351 550,000 548,246 4,994,407 4,938,149 5,136,527 Charges for Services 135,279 286,374 113,900 Fines and Forfeits 104,808 86,470 72,900 3,266 2,000 4,000 Miscellaneous 2,136,281 1,312,235 998,575 Total Revenue 8,087,392 7,175,228 6,874,148 Intergovernmental Investment Earnings 9-19 Pima County FY 2017/2018 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Taxes revenues are derived from a secondary tax levy on real property. The fiscal year 2017/18 taxable net assessed value of real property is $7,373,372,757 which is an increase of $283,913,025 or 4.00 percent over the fiscal year 2016/17 final valuation. The tax rate for fiscal year 2017/18 Adopted Budget is $0.3135 per $100 of taxable net assessed value and is a decrease of $0.0200 from the rate used in the fiscal year 2016/17 Adopted Budget. Total secondary property tax collections are budgeted at $22,916,348 with current year collections of $22,344,448 and delinquent taxes of $571,900. (The current year collections reflect expected collection rates.) Fiscal Year 2017/2018 Charges for Services 4.43% Investment Earnings 0.19% Miscellaneous 0.31% Intergovernmental 0.21% Taxes Intergovernmental revenues for the 94.86% fiscal year 2017/18 Adopted Budget of $49,970 is a decrease of $190,000 from fiscal year 2016/17 Adopted Budget due to the completion of the Federal EPA grant for the Living River Project and the Federal Environmental Management Agency (FEMA) grant for Upper Santa Cruz Risk Mapping. Charges for Services revenue for fiscal year 2017/18 Adopted Budget is primarily due to the Army Corps of Engineers compensatory in-lieu fee program of $1,000,000 for the Canoa Ranch project. The additional $70,000 is divided between Riparian Habitat Mitigation in Lieu fees for $30,000 and in lieu of detention/retention fees for $40,000. Licenses and Permits of $1,100 are expected in fiscal year 2017/18 from floodplain management, water resources, and planning and development permits. Investment Earnings of $45,000 are expected in fiscal year 2017/18 from the Local Government Investment Pool, which is an increase of $25,233 over fiscal year 2016/17 Adopted Budget due to a combination of changes in the fund balance and interest rates. Miscellaneous revenues include $70,000 for rentals of property, $4,150 for other operations, and $325 collected for nonsufficient funds and late interest fees. The increase of $15,630 over the fiscal year 2016/17 Adopted Budget is primarily due to estimated increases in Rents & Royalties. Revenue Object Taxes Intergovernmental Charges for Services Licenses and Permits Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 17,787,780 20,545,314 21,462,805 23,381,097 22,916,348 125,999 106,456 415,650 239,970 49,970 1,070,000 3,223,691 245,417 57,383 1,070,000 1,485 1,965 615 1,100 1,100 43,584 47,867 46,723 19,767 45,000 85,198 79,038 73,411 58,845 74,475 22,056,587 24,770,779 24,156,893 21,267,737 21,026,057 9-20 Pima County FY 2017/2018 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Licenses and Permits revenues of $20,000 are initial application fees for industrial users of wastewater treatment systems. Charges for Services consist of sewer user fees of $159,351,596 which is an increase of $1,176,997, and sewer connection fees of $11,370,701 which is a decrease of $201,393. The Board of Supervisors approved 3% increases to each fee; however, the net increase to sewer revenues is lower due to declining water usage. Sanitation fees of $310,000 and small construction activity permits of $120,000 are unchanged from the prior fiscal year. Interdepartmental revenue of $18,000 is a decrease of $2,000. Fiscal Year 2017/2018 Investment Earnings 0.59% Fines and Forfeits 0.01% Miscellaneous 0.15% Licenses and Permits 0.01% Charges for Services 99.24% Intergovernmental revenues in fiscal year 2015/16 were federal funding for a new prison sewer system. Fines and Forfeits consist of industrial pretreatment fines of $8,000 assessed against various commercial customers of Wastewater Reclamation with minimal fines and settlements anticipated. Investment Earnings of $1,010,000 increase by $229,000 due to anticipated changes in interest rates. Miscellaneous revenue consists of new contracts of $155,351 with University of Arizona for the WEST Center for utilities and building maintenance reimbursements; of $9,900 with Mt. Lemmon Water Domestic Water, and of $6,700 with El Paso & Southwestern Greenway. Also included are developer reimbursements and map fees of $50,000; grant funds of $40,000; and interest penalties on connection fees and rental property of $1,184. The CH2M Hill reimbursements of $503,670, which were budgeted as miscellaneous revenues in the fiscal year 2016/17 Adopted Budget, will be accounted for as a rebate against expenses this fiscal year. 9-21 Pima County FY 2017/2018 Adopted Budget Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Beginning fiscal year 2017/18, Capital Contributions are no longer included as revenue and will be included with other funding sources. Note: Total funding sources include Sewer System Revenue Obligations proceeds of $45,000,000. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Gain/Loss on Disposal of Asset Capital Contributions Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 22,101 20,000 20,000 19,575 29,974 34,389 170,196,693 171,170,297 167,826,469 171,577,665 172,563,998 8,219 5,000 8,000 27,477 2,997 1,142,232 859,170 1,267,715 781,000 1,010,000 1,414,191 445,724 607,719 554,854 263,135 6,807,670 180,988,810 5,390,747 179,292,610 9-22 (100) 6,499,637 176,266,149 5,000,000 176,557,547 172,471,432 Pima County FY 2017/2018 Adopted Budget RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,911,902, liability $9,672,990, unemployment insurance $228,000, environmental damage $217,999, and property damage $1,413,927. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Investment Earnings of $768,563 are expected from the Local Government Investment Pool for the Trust Fund Reserve and market adjustments. Fiscal Year 2017/2018 Investment Earnings 4.21% Miscellaneous 0.18% Charges for Service 95.61% Miscellaneous Revenues include property rent, restitution, judgments, and County reimbursement payments. Note: other funding sources include an operating transfer in of $3,400,000 from the Health Benefits Trust Fund for the final loan repayment. Revenue Object Charges for Service Investment Earnings Miscellaneous Total Revenue FY 2013/2014 15,484,673 926,570 86,788 16,498,031 FY 2014/2015 17,138,016 530,504 57,655 17,726,175 9-23 FY 2015/2016 17,420,776 972,241 25,393 18,418,410 FY 2016/2017 15,629,366 560,319 66,551 16,256,236 FY 2017/2018 17,444,818 768,563 32,000 18,245,381 Pima County FY 2017/2018 Adopted Budget STADIUM DISTRICT Special Revenue Fund Fiscal Year 2017/2018 Intergovernmental revenues consist of Investment a car rental surcharge and a recreational Earnings vehicle space surcharge. Pima County 0.21% Charges for is authorized by the state to collect up to Services 35.40% $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,500,000 for car rentals and at $37,200 for recreational vehicle space surcharges. The net decrease of $82,800 from fiscal year 2016/17 is primarily due to the discontinuation of the RV space surcharge. The fiscal year 2017/18 car rental surcharge revenue is expected to increase by $25,000 from the fiscal year Intergovernmental 2016/17 Adopted Budget based on 64.39% Arizona Department of Revenue projections. The fiscal year 2017/18 RV space surcharge revenue is expected to decrease $107,800 from the fiscal year 2016/17 Adopted Budget and is due to the assumed discontinuation of the RV space surcharge on November 1, 2017. Charges for Services revenues represent fees received for the use of the Stadium’s facilities for various sports leagues, tournaments, meetings, fundraisers, and parties. The increase of $41,725 is primarily due to more sporting events scheduled in fiscal year 2017/18. Investment Earnings of $5,000 expected from the Treasurer’s commingled interest distribution remain unchanged from fiscal year 2016/17 Adopted Budget. Revenue Object Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 1,511,582 1,521,396 1,612,245 1,620,000 1,537,200 1,149,893 958,218 989,552 803,275 845,000 8,196 4,826 5,113 5,000 5,000 3,990 1,653 7,586 2,673,661 2,486,093 2,614,496 2,428,275 2,387,200 9-24 Pima County FY 2017/2018 Adopted Budget SUBSCRIBER SERVICES Internal Service Fund Charges for Services revenues include radio repair monthly fees of $8 per month per radio, time and material reimbursements, and tower site revenue. Fiscal Year 2017/2018 Investment Earnings 0.59% Miscellaneous 14.73% Investment Earnings revenue earned on fund cash balance. are Miscellaneous revenues include Sprint/Nextel reimbursements for rebanding staff services. Charges for Services 84.68% Note: Prior to fiscal year 2017/18, Subscriber Services was presented under Information Technology as a part of Telecommunications. Revenue Object Charges for Services Miscellaneous Investment Earnings Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 396,748 69,000 2,744 468,492 9-25 Pima County FY 2017/2018 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Charges for Services are the basic telephone and network infrastructure charges (IT Telecom) of $5,535,721. IT Telecom charges increase by $769,057 due to the number of ports increasing by 559 or 4.78%, and to the IT Wireless Services monthly charge increasing from $34 to $37. Also, wireless radio maintenance and repair charges (IT Wireless Services), which were budgeted at $347,004 in fiscal year 2016/07, have been moved to the Pima County Wireless Integrated Network (PCWIN) department, for a net decrease of $422,053 from the fiscal year 2016/2017 Adopted Budget. In fiscal year 2014/2015, revenues from charges for services in the IT Telecommunications Internal Service Fund were diverted to the replacement of the legacy wireless system by the new PCWIN. Fiscal Year 2017/2018 Investment Earnings 0.18% Charges for Services 99.82% Investment Earnings decreased due to an expected decrease in cash balance. Miscellaneous revenues for weather radio transmitter maintenance and fees from non-County users of radios have moved with IT Wireless Services to PCWIN. Revenue Object Charges for Services Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 6,171,467 5,132,369 5,230,948 5,113,668 5,535,721 10,000 9,467 11,977 18,963 12,400 0 51,660 103,970 37,779 171,740 6,232,594 5,248,316 5,287,690 5,297,808 5,545,721 9-26 Pima County FY 2017/2018 Adopted Budget TRANSPORTATION Special Revenue Fund Property Taxes revenue of $19,526,525 is new to Transportation and starts in fiscal year 2017/18. This is a primary property tax and the revenues are designated to fixing Pima County roads. The tax is derived from Pima County's taxable net assessed value of $8,074,957,717 and a tax rate of $0.25 per $100. (The current year collections reflect expected collection rates.) Fiscal Year 2017/2018 Miscellaneous 0.25% Charges for Services 0.25% Property Taxes 23.95% Licenses and Permits 1.41% Licenses and Permits revenues include $1,151,200 in permits and inspection fees, and fees for the use of rights of way. These revenues are estimated to decrease $1,300 from fiscal year 2016/17 Adopted Budget. Intergovernmental Intergovernmental revenues consist 74.14% primarily of $45,679,000 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads and $14,586,000 of state shared Vehicle License Tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent an increase of $1,815,000 over the fiscal year 2016/17 Adopted Budget due to a higher collections rate. Federal and state operating revenue is $186,000 and is a decrease of $3,114 from the fiscal year 2016/17 Adopted Budget primarily due to receiving a lesser portion of forest fees from the U.S. Department of Agriculture. Charges for Services revenues includes $202,000 from impact fees and highway and street inspection fees charged to newly constructed subdivisions which remain the same as the fiscal year 2016/17 Adopted Budget. General government fees of $2,650 decrease from the fiscal year 2016/17 Adopted Budget by $40,200 due to the completion of the Hayhook project in 2017. Investment Earnings revenues are expected to be zero in fiscal year 2017/18 from the Local Government Investment Pool, a decrease of $25,000 from fiscal year 2016/17 Adopted Budget due to a lower cash balance. 9-27 Pima County FY 2017/2018 Adopted Budget Miscellaneous revenue includes $115,000 in earnings from County rental properties and $91,200 in reimbursements for damages to property, telephone calls, and the sale of electronic data to the public. Also included is $1,550 in late fees, miscellaneous interest, and fines reimbursements. The decrease of $78,682 under the fiscal year 2016/17 Adopted Budget is primarily due to anticipating fewer reimbursements for damages. Revenue Object Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous Disposal of Assets Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 19,526,525 1,152,500 1,151,200 1,178,163 973,908 1,159,897 56,343,864 58,639,114 60,451,000 49,405,248 53,421,775 279,237 245,240 97,338 244,850 204,650 75,104 31,082 37,954 25,000 421,093 634,548 318,660 286,432 207,750 87,670 60,347,896 81,541,125 58,063,649 51,154,590 55,492,542 9-28 Pima County FY 2017/2018 Adopted Budget WIRELESS INTEGRATED NETWORK Special Revenue Fund Charges for Services revenues include radio revenues from a variety of public service agencies and medical service entities. Included in the public service agencies are departments internal to Pima County. An annual membership fee is assessed to subscribers and billed on a quarterly basis. The quarterly fees are based on the number of radios an agency maintains. The fiscal year 2017/18 fee is $33 per unit per month. Investment Earnings revenue earned on fund cash balance. Miscellaneous revenues proceeds from radio intergovernmental agreements. Fiscal Year 2017/2018 Investment Earnings 0.17% Miscellaneous 2.23% are include tower Charges for Services 97.60% Note: Prior to fiscal year 2016/17, the Wireless Integrated Network was presented under the Office of Emergency Management and Homeland Security and named OEM Radio System. Revenue Object Charges for Services Investment Earnings Miscellaneous Total Revenue FY 2013/2014 FY 2014/2015 FY 2015/2016 FY 2016/2017 FY 2017/2018 2,836,152 2,931,192 5,180 5,141 66,354 67,115 2,907,686 3,003,448 9-29 Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 SOURCE OF REVENUES ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 CHANGE EXPLANATION GENERAL FUND 9-30 Assessor Other Miscellaneous Revenues 1,000 Behavioral Health (formerly Office of Medical Services) Other Miscellaneous Revenues 69,765 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 100 Clerk of the Superior Court Federal Revenue 409,429 General Government Fees 400,000 Other Miscellaneous Revenues 2,000 Court Fees 1,002,000 Investment Earnings 5,000 Other Fines & Forfeits 450,000 Fines 275,000 Communications Office General Government Fees 4,500 Charges for Services 232,500 Other Miscellaneous Revenues Community Development, Neighborhood Conservation City Other Operating Other Miscellaneous Revenues 1,200 Community Services, Employment & Training Other Miscellaneous Revenues Constables Court Fees 343,424 Miscellaneous 45,000 Contingency Investment Earnings Licenses and Permits Miscellaneous County Attorney Other Fines & Forfeits 60,000 Other Local Governments 24,900 Elections State Revenue 694,993 General Government Fees 15,000 Other Local Governments 740,950 Other Miscellaneous Revenues Facilities Management Rents and Royalties Other Miscellaneous Revenues Finance Other Miscellaneous Revenues General Government Revenues Alcoholic Beverages 500 (500) 69,765 - 2,000 100 - 413,869 350,000 1,500 1,000,000 7,500 450,000 275,000 4,440 (50,000) (500) (2,000) 2,500 - Copy fees; reduction due to impact of the Freedom of Information Act Increase in Federal Child IV-D child support reimbursement Based on decrease in activity the past few years Based on decrease in activity the past few years Based on decrease in activity the past few years Higher interest rates 4,500 290,625 7,300 58,125 7,300 10,000 1,200 10,000 - New reimbursements from the city of Tucson for participation with the Pima Housing Search. 30,200 30,200 Fees for workshops during fiscal year 2017/18 343,424 45,000 - 52,960 38,900 120,000 52,960 38,900 120,000 60,000 24,900 - 3,000 200,000 (694,993) (12,000) (540,950) 100 100 2,801,273 - (2,801,273) 932,839 895,173 (37,666) 25,000 20,000 (5,000) 42,000 48,000 6,000 Additional work/revenue anticipated due to Print Shop relocated downtown. Additional work/revenue anticipated due to Print Shop relocated downtown. Interest 160 N Stone/Tucson Indian Center carryback note Sustainability Section 10 permit Electricity reimbursement-Pima Air & Space Museum Decrease is due to no scheduled State elections in FY 2017/2018 Decrease is due to fewer elections in FY 2017/2018 Decrease is due to fewer fire districts, schools, and towns on the ballot for FY 2017/2018. Fire Distircts and school elections are by mail only this year, not polling sites. Rent revenues received from external tenants have been moved to the Facilities Renewal Fund beginning in FY 2017/2018 Projected O&M reimbursements decreased based on current lease agreements. Reduction in payroll garnishment. Limited growth in new restaurant & bar business startups due to slow local economic growth. Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 CHANGE EXPLANATION 27,000,000 28,250,000 1,250,000 3,180,000 47,000 3,330,000 3,360,000 59,000 3,420,000 180,000 12,000 90,000 General Government Fees 921,581 889,451 (32,130) Investment Earnings 210,000 500,000 290,000 Local population growth and continued high-level new vehicle sales, particularly for light trucks, exceed statutory 16.25% annual reduction in tax base. Reflects continued increase in local population and nominal dollar income. Increase assumes higher value associated with City of Tucson-owned housing. Assumes U.S. Department of Interior Federal Payment in Lieu of Taxes reauthorized for federal FY 2017 with statutory inflation adjustment. Includes $29,000 U.S. Fish & Wildlife PILT. Cost of Flood Control District tax assessment and collection based on FY 2017/18 Full Cost Plan. Includes anticipated delinquent tax-related fees as Treasurer posts such fee revenue to Unit 0452, Revenue Source 4200 General Government Fees instead of Unit 0452, Revenue Source 4007 (Penalties on Delinquent Personal Property Taxes). Assumes 1.70% to 1.80% average investment yield on estimated fund balance equal to 5% of overall General Fund revenues. Overages/Shortages. FY2017/18 Administrative Overhead cost allocation. Public Works Administrative Overhead. Increased revenue related to continued statewide economic growth, with Pima County activity trailing overall statewide economic growth. NOTE: Projection shown does not assume May 2016 enacted legislation (HB 2483) changing county population share from Census 2010 population count is amended to allow change in population share. If Legislature amends current statute to allow population share based on July 1, 2015, population estimates, then projected County state-shared sales tax revenue would be $113,800,000. SOURCE OF REVENUES Auto License Tax Business Licenses & Permits Other Local Governments Federal Revenue Other Miscellaneous Revenues Overhead-Enterprise Fund Contrib Public Works Admin Overhead Sales & Use Tax 1,000 21,605,704 2,585,033 112,100,000 (1,000) 15,989,933 3,296,421 115,200,000 (2,000) (5,615,771) 711,388 3,100,000 9-31 State Revenue Taxes/Int on Delq Pers Prop Tax 1,000 675,213 1,000 837,190 Taxes/Int on Delq Real Prop Tax 4,639,942 4,351,642 (288,300) Decreased revenue due to a smaller amount of outstanding delinquent real property taxes. Also, some delinquent real property tax interest processed at the same time as delinquent unsecured personal property tax interest gets assigned to Revenue Code 4006 (Personal Property) rather than Revenue Code 4002 (Real Property). Taxes/Penalties Delq Real Prop Tx Taxes/Personal Property 740,000 8,922,746 680,000 8,682,548 (60,000) (240,198) Decreased revenue due to a smaller amount of outstanding delinquent real property taxes. Decreased revenue due to a 1.34% decline in the personal property tax base offset in part by a greater current year collection rate. The decline in the tax base is due to increased exemption amount for commercial personal property, and the rapid depreciation in values for all personal property allowed under State statues. 323,289,441 2,180,760 327,756,452 2,377,212 4,467,011 196,452 83,820 83,820 - 20,000 591,301 611,301 (20,000) 20,000 Elimination of reimbursements from outside agencies for computer support services Due to additional tower and roof leases 15,352 3,500 23,414 195,839 350 7,824 952 3,577 126,526 73 (7,528) (2,548) (19,837) (69,313) (277) Reflects current case fillings in the court and more accurately budget for the Court than previous years Reflects current case fillings in the court and more accurately budget for the Court than previous years Reflects current case fillings in the court and more accurately budget for the Court than previous years Reflects current case fillings in the court and more accurately budget for the Court than previous years Reflects current case fillings in the court and more accurately budget for the Court than previous years Taxes/Real Property Transient Lodging Tax Human Resources Miscellaneous Information Technology General Government Fees Rents and Royalties Justice Court Ajo State Revenue General Government Fees Court Fees Justice Courts - Fines Other Miscellaneous Revenues 161,977 Some delinquent real property tax interest processed at the same time as delinquent unsecured personal property tax interest gets assigned to Revenue Code 4006 (Personal Property) rather than Revenue Code 4002 Increased revenue due to 3.44% growth in real property tax base and slightly greater current year collection rate. Continued moderate national and statewide economic growth somewhat offset by negative impact on tax base with higher market share for online travel agents. Projection includes estimated $2.95 million in newly taxed Airbnb-type private transient lodging sales, as new statute requires vendors operating online lodging marketplaces to collect state and local lodging taxes on listing sales. Assumes municipalities do not annex resorts located incorporated area. Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 SOURCE OF REVENUES Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 21,060 47,721 119,520 21,060 50,172 115,887 2,451 (3,633) 168,000 900,000 3,030,500 2,672,192 169,680 900,000 3,030,500 2,670,512 1,680 (1,680) 40,000 56,000 (6,000) 6,000 9-32 Other Fines & Forfeits 40,000 Rents and Royalties 6,000 Other Miscellaneous Revenues 50,000 Juvenile Court Federal Revenue 100,000 Court Fees 5,200 Investment Earnings 100 Other Miscellaneous Revenues 2,000 Kino Sports Complex Retail Event Revenue 24,100 Sports Revenue 7,000 Revenue Discounts (4,943) Other Miscellaneous Revenues 16,757 Rents and Royalties 96,100 Medical Examiner (formerly Forensic Science Center) General Government Fees 5,500 Charges for Services 1,786,700 Miscellaneous 38,500 Natural Resources, Parks, & Recreation Culture & Recreation Fees 89,950 Facility Fees 733,400 Licenses & Permits 600 Other Miscellaneous Revenues 62,500 Rents and Royalties 103,100 Non Departmental Transient Lodging Tax 3,207,000 100,000 5,200 100 2,000 25,000 8,500 (4,500) 21,079 96,100 CHANGE EXPLANATION Discontinued photo enforcement program but continue collection efforts. Decreased case filings. Reflects increased anticipated reimbursement of salaries for Justices of the Peace due to increase in judicial salary. Reflects decrease in revenues to offset change in State Revenue as well as general decreased revenue from civil traffic filings. Revenue amount transferred to Miscellaneous Revenues to reflect revenue collected for court data agreements. Reflects revenue collected for court data agreements 900 1,500 443 4,322 - Based on scheduled and anticipated events and decreasing discounts Based on scheduled and anticipated events and decreasing discounts Discounts are decreasing for repeat events Anticipated increase in landscaping reimbursements 5,500 1,786,200 39,000 (500) 500 95,450 702,350 600 74,800 116,350 5,500 (31,050) 12,300 13,250 Increase based on moving revenue to a more appropriate object code from Facility Fees Estimated less revenue due to uncertainty of Mike Jacob Sports Park operation 288,900 Continued moderate national and statewide economic growth somewhat offset by negative impact on tax base with higher market share for online travel agents. Projection includes estimated $2.95 million in newly taxed Airbnb-type private transient lodging sales, as new statute requires vendors operating online lodging marketplaces to collect state and local lodging taxes on listing sales. Assumes municipalities do not annex resorts located incorporated area. 3,495,900 Autopsy services Copy fees Increase due to revenue from public/private partnerships Increase due to new cell tower revenue at Denny Dunn park Investment Earnings 5,418 2,817 (2,601) PCWIN radios Other Miscellaneous Revenues 548,836 366,437 (182,399) Reduced revenues from Vehicle Impound Towing Program Office of Sustainability and Conservation Rents and Royalties 250 250 Procurement Other Miscellaneous Revenues Public Defense Service (formerly Legal Defender, Public Defender, Office of Court Appointed Counsel and Public Fiduciary) Federal Revenue 27,300 31,200 3,900 Budgeted one additional OCC federal work study student AZ Revenue 27,100 38,000 10,900 Added Court Appointed Counsel DOC revenue and overhead Court Fees 1,381,673 1,278,500 (103,173) Based on billing practices and recent collection history Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 SOURCE OF REVENUES General Government Fees-PF Other Miscellaneous Revenues Recorder General Government Fees School Superintendent Other Miscellaneous Revenues ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 10,000 1,000 10,000 530 1,989,250 3,002,085 1,012,835 305,000 345,000 40,000 300,000 700,000 25,000 500 1,208,000 7,970,000 295,000 325,000 600,000 25,000 500 950,000 7,000,000 345,000 450,000 495,000 45,000 Increase in Federal Child IV-D child support reimbursement. 145,000 190,000 150,000 215,000 5,000 25,000 Increase in jury fees received from city of Tucson. Increase in reimbursements for lengthy jury trials. 549,850,853 550,053,197 202,344 39,877,071 313,900 900,000 40,387,819 233,000 280,000 510,748 (80,900) (620,000) 25,000 600,000 450,000 40,000 600,000 505,000 14,545,188 1,500 1,448,289 18,750,778 2,200 1,037,113 4,205,590 700 (411,176) 21,370 1,919,446 2,148,110 30,160 27,210 2,389,124 2,192,857 30,280 5,840 469,678 44,747 120 2,755,735 8,758,009 1,730,000 738,668 2,755,735 10,066,197 1,730,000 115,912 1,308,188 (622,756) CHANGE (470) EXPLANATION Based on three year trend. Revenue varies based on election cycle Reimbursements from school districts for special elections; increased reimbursements expected for educational services to school districts. Sheriff Federal Revenue AZ Revenue Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues 9-33 TOTAL GENERAL FUND REVENUE 25,000 (100,000) (258,000) (970,000) 50,000 Revenue received from Social Security Administration for reporting inmates collecting benefits. Decrease in state revenue for inmates committing crimes in Pima County while in state custody. Decrease in various fees such as vehicle impound Decrease in misdemeanor bookings from cities Increase in cell phone reimbursements. SPECIAL REVENUE FUNDS County Free Library Property Taxes Intergovernmental Charge for Services Investment Earnings Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Investment Earnings Miscellaneous Environmental Quality Investment Earnings Intergovernmental Licenses and Permits Miscellaneous Health Charges for Services Intergovernmental Licenses and Permits Miscellaneous Other Special Revenue Funds & Grants 15,000 55,000 Reflects increased values for Real & Secured Property Decrease due to reduced expense reimbursements from other municipalities. Reimbursable equipment replacements are not occurring this fiscal year. E-Rate reimbursements are anticipated to decrease due to this. Increased budgeted revenue based on current cash balances and prior year actuals. Strong public support continues with donations Increase in Federal grant awards is anticipated from prior fiscal year. Slight increase anticipated based on fund balance Anticipated decrease in Federal pass-through grants and non-government grants. Increased budgeted revenue based on current cash balances and prior year actuals. Increase in Federal grant awards is anticipated from prior fiscal year. Increase budgeted revenue based on a four (4) year average. Increased budgeted revenue based on prior year actuals (nominal). Increase in federal and state Health grants Decrease in non-government Health grants is expected Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 SOURCE OF REVENUES ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 Intergovernmental 55,858,964 54,736,329 Charges for Services 7,604,150 7,962,813 358,663 Fines and Forfeits 3,105,000 3,089,000 (16,000) 128,372 156,511 28,139 8,306,049 10,535,049 2,229,000 Pima Animal Care Charges for Services 286,374 113,900 (172,474) Investment Earnings Fines and Forfeits 2,000 86,470 4,000 72,900 2,000 (13,570) 4,938,149 5,136,527 550,000 548,246 (1,754) 681,557 688,000 6,443 1,070,000 19,767 239,970 1,070,000 45,000 49,970 25,233 (190,000) Licenses and Permits Miscellaneous Property Taxes Stadium District Charges for Services Intergovernmental 1,100 58,845 23,381,097 1,100 74,475 22,916,348 15,630 (464,749) 803,275 1,620,000 845,000 1,537,200 41,725 (82,800) Investment Earnings Transportation Charges for Services Investment Earnings Intergovernmental 5,000 5,000 244,850 25,000 58,639,114 204,650 60,451,000 (40,200) (25,000) 1,811,886 Licenses and Permits Miscellaneous 1,152,500 286,432 1,151,200 207,750 (1,300) (78,682) 245,356,481 252,745,193 7,388,712 54,284,900 55,923,480 1,334,173 Investment Earnings Miscellaneous Intergovernmental 9-34 Licenses and Permits Miscellaneous Regional Flood Control District Charges for Services Investment Earnings Intergovernmental TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE Taxes CHANGE EXPLANATION (1,122,635) The decrease in revenue from the fiscal year 2016/17 Adopted Budget is $1,122,635 or 2.01% primarily from reductions in Transportation Grants. The increase in revenue from fiscal year 2016/17 Adopted Budget is $358,663 or 4.72%, resulting from increases in Superior Court Probation Services. The decrease in revenue from the fiscal year 2016/17 Adopted Budget is $16,000 or 0.52%, primarily from reductions in the County Attorney Bad Check Program. The increase in revenue from fiscal year 2016/17 Adopted Budget is $28,139 or 21.92%, resulting from increases in fund balances. The increase in revenue from fiscal year 2016/17 Adopted Budget is $2,229,000 or 26.84%, resulting from increases in Facilities Management - Facilities Renewal. 198,378 Decrease due to the Town of Marana and Town of Sahuarita initiating their own animal care services within their municipalities. Interest on Pima Animal Care Center donations Decrease due to the Town of Marana and Town of Sahuarita initiating their own animal care services within their municipalities. Increase in charges to local governments due to Town of Marana and Town of Sahuarita discontinuing intergovernmental agreement of animal control therefore increasing costs to their residents and municipality for animal care services. Decrease due to the Town of Marana and Town of Sahuarita initiating their own animal care services within their municipalities. Increase in non-government grant funding. Increase in interest earned due to increasing Fund balance in the LGIP Decrease due to the completion and no longer receiving a Federal EPA grant for the Living River Project and a Federal Environmental Management Agency (FEMA) grant for Upper Santa Cruz Risk Mapping Estimate based on rental income for previous two fiscal years Decrease due to decrease of tax rate of $0.0200 to $0.3135 The increase of $41,725 is primarily due to more sporting events scheduled in fiscal year 2017/18. The fiscal year 2017/18 RV space surcharge revenue is expected to decrease $82,800 from the fiscal year 2016/17 Adopted Budget and is due to the assumed discontinuation of the RV space surcharge on November 1, 2017. Decrease due to the completion of the Hayhook project in 2017 Decrease due to eliminating cash balances invested in LGIP Increase in Highway User Fees by $429,000, and Vehicle License Tax by $1,386,000 due to an increasing distribution percentage from State and an improving economy Decrease in permit requests and inspections Decrease is primarily due to anticipating less reimbursements for damages Change is due primarily to increase in taxable assessed value of real property Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 CHANGE Investment Earnings TOTAL DEBT SERVICE 95,000 54,284,900 215,000 55,923,480 120,000 1,638,580 CAPITAL PROJECTS Intergovernmental 27,435,634 16,324,513 (11,111,121) Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 3,186,670 283,076 217,209 31,122,589 3,552,000 382,271 305,313 20,564,097 365,330 99,195 88,104 (10,558,492) Development Services Licenses and Permits 6,890,071 6,923,532 33,461 Charges for Services Investment Earnings Miscellaneous 678,232 15,000 5,000 796,443 15,000 23,100 118,211 18,100 Parking Garages Charges for Services 1,090,730 2,391,003 1,300,273 Investment Earnings Miscellaneous 12,132 1,260,136 SOURCE OF REVENUES EXPLANATION Increase in interest on pooled investments Increase of $18m in State project participation offset by decrease of RTA sales tax contributions to specific transportation projects of $7m as authorization nears end Increase in impact fees from developers and other outside sources Slight increase based on projected actuals Increase in private donations of infrastructure ENTERPRISE FUNDS 9-35 Regional Wastewater Reclamation Licenses and Permits Charges for Services 12,132 (150) 20,000 170,196,693 20,000 171,170,297 Fines and Forfeits Investment Earnings Capital Contributions Miscellaneous 5,000 781,000 5,000,000 554,854 8,000 1,010,000 5,000,000 223,135 TOTAL ENTERPRISE FUNDS 186,508,848 187,592,492 1,067,123,671 1,066,878,459 GRAND TOTAL ALL FUNDS THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Computer Hardware/Software (1,260,286) 973,604 3,000 229,000 (331,719) 1,083,644 (245,212) Increase is primarily due to a yearly 2% increase in fees offset by an anticipated decrease in commercial construction activity Increase is primarily due to a yearly 2% fees increase and an improving economy Increase due to building & site development and planning & enforcement miscellaneous fees, and an increase in the sale of copies of books and maps Charges for Services increased by $1.3 million due to change in classification of fees for parking from Rents and Royalties (shown under Miscellaneous) to Parking Fees Miscellaneous revenues decreased by $1.26 million due to change in classification of fees for parking to Parking Fees (shown under Charges for Services) from Rents and Royalties Increases due to BOS approved 3% fee increases of $3,979,461 to Sewer User Fees and of $411,857 to Sewer Connection Fees offset by declining water usage Due to lower anticipated income after amnesty program Increase based on two prior years Decrease due to CH2M Hill reimbursements of $504k as ebate against the expense instead of revenue partially offset by rents from U of A Lab at WEST Center of $155k, Mt Lemmon Water Domestic Water of $10k, and El Paso & Southwestern Greenway of $7k Pima County FY 2017/2018 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2016/2017 vs Fiscal Year 2017/2018 ADOPTED REVENUES FY 2016/2017 ADOPTED REVENUES FY 2017/2018 Charges for Services 19,461,910 17,351,041 Fleet Services Charges for Services 20,056,377 20,180,081 123,704 Investment Earnings 145,000 185,000 40,000 3,500 86,500 41,000 80,000 37,500 (6,500) Health Benefits Trust Fund Charges for Services 68,899,643 69,136,187 236,544 Increase from budgeting of HSA Third Party Admin fee, increase of employee self-funded Dental Plan, Life Insurance Premiums from open enrollment, aging and elected coverage changes, partially offset by decrease in employee participation in Flexible Spending Accounts. Investment Earnings Miscellaneous 75,690 1,967,200 220,000 2,029,409 144,310 62,209 Increase in interest revenue due to increased operating cash balance Increased trend in Pharmacy Rebates partially offset by lower participation in older benefit plans no longer offered as employees leave. 15,629,366 560,319 66,551 17,444,818 768,563 32,000 1,815,452 208,244 (34,551) 5,113,668 5,535,721 422,053 12,400 171,740 132,249,864 10,000 133,013,820 1,199,373,535 1,199,892,279 SOURCE OF REVENUES Intergovernmental Miscellaneous 9-36 Risk Management Charges for Services Investment Earnings Miscellaneous Telecommunications Charges for Services Investment Earnings Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES CHANGE (2,110,869) (2,400) (171,740) 763,956 518,744 EXPLANATION Decrease in ISF allocation charges for Leased Hardware of $1,186,242, for Enterprise Software of $495,907, and for Server Storage of $476,731, and previously unbudgeted Leased Hardware revenues from Drexel Heights Fire Dept. of $48k Despite planned rate decreases, Fleet Services is anticipating revenues to increase from fiscal year 2016/17 by $123,704 due to department utilizing and replacing larger vehicles. Treasurer’s commingled interest distribution an increase of $40,000 from the fiscal year 2016/17 Adopted Budget based on larger fund balances. Anticipated increase in fuel sales for three remaining IGAs Primarily due to fewer vehicles and equipment auctions and insurance reimbursements. Worker compensation rates increased due to number of employees and payroll rate changes Projected increased interest received on pooled investments Fewer litigation judgements Increase due to ports revenue of $5,448,324 from increase of monthly fee to $37, and previously unbudgeted Cisco SmartNet Fees of $87,397 which offset decrease due to move of Wireless to GF of $346k Decrease due to an expected decrease in cash balance Decrease due to move of Wireless to GF GENERAL GOVERNMENT SERVICES ORGANIZATION CHART BOARD OF SUPERVISORS ELECTED OFFICIALS Non Departmental Assessor, Recorder Treasurer 10-1 Elections Clerk of the Board COUNTY ADMINISTRATOR Facilities Management Contingency Fund Deputy County Administrators OEM WIN Information Technology Debt Service Fund General Government Revenues Rocking K CFD Fleet Services Procurement Finance & Risk Management Human Resources Health Benefits Trust Fund General Government Svs Adm. General Government Services Organization Chart July 01, 2017 This page intentionally left blank. 10-2 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total Expenditures GENERAL GOVERNMENT SERVICES 10-3 Assessor Administration Assessor Statutory Mandates Total Assessor 3,154,098 5,567,801 8,721,899 - - - - 3,154,098 5,567,801 8,721,899 Board of Supervisors Board of Supervisors Total Board of Supervisors 2,405,760 2,405,760 - - - - 2,405,760 2,405,760 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 783,315 768,292 1,551,607 - - - - 783,315 768,292 1,551,607 County Administrator County Administrator Total County Administrator 2,017,626 2,017,626 - - - 3,253,285 3,253,285 Elections Elections Total Elections 4,110,991 4,110,991 - - - 4,110,991 4,110,991 - - - - Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management 1,874,173 289,914 19,444,137 1,022,124 22,630,348 1,457,339 2,371,784 2,088,333 1,829,878 1,231,658 1,235,659 1,235,659 - 545,000 545,000 - 3,188,650 3,188,650 - 1,874,173 289,914 19,444,137 1,022,124 545,000 3,188,650 26,363,998 1,457,339 2,371,784 2,088,333 1,829,878 1,231,658 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Financial Operations Financial Transactions Grants Management Revenue Management & Audit Total Finance & Risk Management General Government Services Administration General Government Services Administration Total General Government Services Administration 10-4 Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Reports and Records Total Human Resources Information Technology Information Technology Total Information Technology Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Rocking K South CFD Total Non Departmental Ofc of Emergency Mgmt & Homeland Security Emergency Mgt/Homeland Security Total Ofc of Emergency Mgmt & Homeland Security Procurement Administration Design & Construction Materials & Services Total Procurement General Fund Special Revenue 3,347,099 1,767,615 2,328,843 2,315,518 18,738,067 6,025,000 7,096 6,032,096 Debt Service Capital Projects Enterprise Total Expenditures - - - 3,347,099 1,767,615 8,353,843 2,322,614 24,770,163 519,692 519,692 - - - - 519,692 519,692 1,131,822 976,431 864,871 318,937 3,292,061 - - - - 1,131,822 976,431 864,871 318,937 3,292,061 13,457,509 13,457,509 - - - - 13,457,509 13,457,509 54,955,696 423,050 57,226,721 8,203,982 120,809,449 50,000 50,000 - - 54,955,696 134,790,376 423,050 57,226,721 8,203,982 50,000 255,649,825 454,002 454,002 1,924,891 1,924,891 - - - 2,378,893 2,378,893 - - - 688,531 658,494 1,120,952 2,467,977 688,531 658,494 1,120,952 2,467,977 - 134,790,376 134,790,376 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Special Revenue Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 487,701 1,099,785 1,311,805 2,899,291 1,379,664 1,379,664 - - - 487,701 1,379,664 1,099,785 1,311,805 4,278,955 Treasurer Treasurer Operations Total Treasurer 2,588,569 2,588,569 481,000 481,000 - - - 3,069,569 3,069,569 2,898,272 2,898,272 - - - 2,898,272 2,898,272 Functional Area / Department / Program Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network 10-5 TOTAL GENERAL GOVERNMENT SERVICES - 206,664,848 14,546,582 Debt Service 134,790,376 Capital Projects - Enterprise 3,188,650 Total Expenditures 359,190,456 INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Risk Management Total Finance & Risk Management 16,922,312 16,922,312 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition Total Fleet Services 4,216,486 1,645,597 4,690,680 4,885,121 4,411,610 19,849,494 Human Resources Health Benefits Total Human Resources 69,772,329 69,772,329 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Information Technology Computer Hardware Software Telecommunications Total Information Technology Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network TOTAL INTERNAL SERVICE FUNDS General Fund Special Revenue Debt Service Capital Projects Enterprise Total Expenditures 18,972,660 6,339,743 25,312,403 374,612 374,612 132,231,150 10-6 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues 500 500 - - - - 500 500 2,100 2,100 - - - - 2,100 2,100 - 1,985,659 1,985,659 - - - 1,985,659 1,985,659 Elections Elections Total Elections 203,100 203,100 - - - - 203,100 203,100 Facilities Management Building Services Facilities Renewal Parking Garages Total Facilities Management 895,173 895,173 5,896,840 5,896,840 - - 2,402,985 2,402,985 895,173 5,896,840 2,402,985 9,194,998 Finance & Risk Management Financial Operations Grants Management Total Finance & Risk Management 20,000 20,000 6,000,000 6,000,000 - - - 20,000 6,000,000 6,020,000 Human Resources Reports and Records Total Human Resources 83,820 83,820 - - - - 83,820 83,820 611,301 611,301 - - - - 611,301 611,301 Functional Area / Department / Program GENERAL GOVERNMENT SERVICES Assessor Administration Total Assessor Clerk of the Board Administration Management Total Clerk of the Board County Administrator County Administrator Total County Administrator 10-7 Information Technology Information Technology Total Information Technology Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects 211,860 515,697,849 3,865,154 519,774,863 - 56,138,480 56,138,480 - - 211,860 56,138,480 515,697,849 3,865,154 575,913,343 - 1,376,821 1,376,821 - - - 1,376,821 1,376,821 2,352,085 650,000 3,002,085 899,900 899,900 - - - 899,900 2,352,085 650,000 3,901,985 Treasurer Treasurer Operations Total Treasurer - 73,000 73,000 - - - 73,000 73,000 Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network - 3,003,448 3,003,448 - - - 3,003,448 3,003,448 524,592,942 19,235,668 56,138,480 - 2,402,985 602,370,075 Functional Area / Department / Program Non Departmental Contingency Debt Service General Government Revenues Non Departmental Total Non Departmental Ofc of Emergency Mgmt & Homeland Security Emergency Mgt/Homeland Security Total Ofc of Emergency Mgmt & Homeland Security Recorder Information Services Recorder Division Voter Registration Total Recorder 10-8 TOTAL GENERAL GOVERNMENT SERVICES Enterprise Total Revenues INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Risk Management Total Finance & Risk Management 18,245,381 18,245,381 Fleet Services Fleet Management Administration Maintenance & Operations Support Services Vehicle Acquisition & Disposition Total Fleet Services 18,505,081 2,106,000 125,000 (250,000) 20,486,081 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues Human Resources Health Benefits Total Human Resources 71,385,596 71,385,596 Information Technology Computer Hardware Software Telecommunications Total Information Technology 17,351,041 5,545,721 22,896,762 Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network TOTAL INTERNAL SERVICE FUNDS 468,492 468,492 133,482,312 10-9 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 10-10 38.50 92.00 130.50 - - - - 38.50 92.00 130.50 Board of Supervisors Board of Supervisors Total Board of Supervisors 23.50 23.50 - - - - 23.50 23.50 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 7.00 10.00 17.00 - - - - 7.00 10.00 17.00 County Administrator County Administrator Total County Administrator 14.15 14.15 - - - 15.15 15.15 Elections Elections Total Elections 37.00 37.00 - - - - 37.00 37.00 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Facilities Management 14.00 5.00 130.00 19.00 168.00 - - - 5.00 5.00 14.00 5.00 130.00 19.00 5.00 173.00 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions Grants Management Revenue Management & Audit Total Finance & Risk Management 9.25 19.80 25.00 20.00 13.00 33.00 18.00 31.00 30.00 199.05 - - - - 9.25 19.80 25.00 20.00 13.00 33.00 18.00 31.00 30.00 199.05 1.00 1.00 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Government Services Administration General Government Services Administration Total General Government Services Administration Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Reports and Records Total Human Resources Information Technology Information Technology Total Information Technology 10-11 Ofc of Emergency Mgmt & Homeland Security Emergency Mgt/Homeland Security Total Ofc of Emergency Mgmt & Homeland Security General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs 3.00 3.00 - - - - 3.00 3.00 5.00 13.00 10.00 4.00 32.00 - - - - 5.00 13.00 10.00 4.00 32.00 102.00 102.00 - - - - 102.00 102.00 - - - 8.00 8.00 - 8.00 8.00 Procurement Administration Design & Construction Materials & Services Total Procurement 7.75 8.00 14.00 29.75 - - - - 7.75 8.00 14.00 29.75 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 4.00 21.00 15.00 40.00 7.00 7.00 - - - 4.00 7.00 21.00 15.00 47.00 Treasurer Treasurer Operations Total Treasurer 34.50 34.50 - - - - 34.50 34.50 - 10.00 10.00 - - - 10.00 10.00 830.45 26.00 - - 5.00 861.45 Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network TOTAL GENERAL GOVERNMENT SERVICES Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY 10-12 Finance & Risk Management Risk Management Total Finance & Risk Management 21.00 21.00 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Fleet Services 15.00 4.00 36.00 1.00 56.00 Human Resources Health Benefits Total Human Resources 14.00 14.00 Information Technology Computer Hardware Software Telecommunications Total Information Technology 54.00 14.00 68.00 Wireless Integrated Network Wireless Integrated Network Total Wireless Integrated Network TOTAL INTERNAL SERVICE FUNDS 2.00 2.00 161.00 Pima County FY 2017/2018 Adopted Budget Assessor Expenditures: 8,721,899 Revenues: FTEs 500 130.50 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Litigation defense of assessed values in cases which have been appealed to the Tax Court is the responsibility of the Board of Supervisors and has been reassigned to Finance & Risk Management. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 36.16% Assessor Statutory Mandates 63.84% Sources of All Funding Department Revenue 0.01% General Fund Support 99.99% 10-13 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Assessor FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 2,566,210 2,991,223 3,154,098 Assessor Statutory Mandates 5,112,081 5,660,203 5,567,801 Total Expenditures 7,678,291 8,651,426 8,721,899 Administration 3,310 1,000 500 Total Revenues 3,310 1,000 500 7,674,981 8,650,426 8,721,399 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 7,678,291 8,651,426 8,721,899 34.00 38.75 38.50 Assessor Statutory Mandates 101.00 97.25 92.00 Total Staffing (FTEs) 135.00 136.00 130.50 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration 10-14 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Assessor Program: Administration Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor's Office. Description of Services Administer, direct, and manage County personnel policies and procedures and provide personnel and payroll services for the Assessor's Office. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Ensure compliance with statutory mandates. Program Goals & Objectives - Maintain a local area network system with current technologies - Ensure the proper and timely performance of all functions mandated to the Assessor by ARS Title 42 FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Required ARS Title 42 statutory mandates fulfilled yes yes yes Computer systems maintained and upgraded for most efficiency yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,789,885 2,356,278 2,504,322 Operating Expenses 635,864 624,945 639,776 Capital Equipment > $5,000 140,461 10,000 10,000 2,566,210 2,991,223 3,154,098 3,310 1,000 500 3,310 1,000 500 2,562,900 2,990,223 3,153,598 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,566,210 2,991,223 3,154,098 34.00 38.75 38.50 Program Expenditures by Object Personnel Services Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-15 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process, Notices of Proposed Corrections, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Proposed Corrections, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file; Create and maintain all taxing authority boundaries. Program Goals & Objectives - Complete and deliver the assessment roll, Assessor's certificate, and property lists to the Clerk of the Board of Supervisors by December 20 of each year as required by ARS Title 42 - Receive, process and maintain applications for legislative valuation freeze for eligible seniors and exemptions for eligible widow/widower and disability property owners as provided by law - Receive petitions to the Assessor for administrative review of valuations and answer in response to them by no later than August 15 of the tax year as required by ARS Title 42 - Determine the limited property value for the current year of each school district in the County and transmit the values to the County School Superintendent by February 10 of the tax year as required by ARS Title 42 - Transmit to the property tax oversight commission and the governing bodies of the political subdivisions or districts in the County the values required to compute the levy limit prescribed by statute, and transmit to the staff of the joint legislative budget committee and the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates by February 10 of the tax year as required by ARS Title 42 - Identify all real property in the County subject to taxation and determine the full cash value (FCV) of such property as of January 1 of each year as required by ARS Title 42 - Notify each owner or purchaser of real property that is valued by the Assessor as to the property's full cash value and limited value, if applicable, to be used for assessment purposes by March 1 of each year as required by ARS Title 42 FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of responses made to Exemption and Legislative Freeze requests 100% 100% 100% Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claims Personal and real property valuations determined as of January 1 100% 100% 100% yes yes yes Taxpayers provided with notice of values for all personal and real property by March 1 Assessment roll and lists prepared and delivered by December 20 yes yes yes yes yes yes Values for levy limits, school districts, and truth in taxation rates prepared and transmitted by February 10 yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 4,808,081 5,323,954 5,238,701 304,000 336,249 329,100 5,112,081 5,660,203 5,567,801 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-16 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates 5,112,081 5,660,203 5,567,801 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,112,081 5,660,203 5,567,801 101.00 97.25 92.00 General Fund Support Program Staffing FTEs 10-17 This page intentionally left blank. 10-18 Pima County FY 2017/2018 Adopted Budget Board of Supervisors Expenditures: Revenues: 2,405,760 FTEs 0 23.50 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-19 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Board of Supervisors FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Board of Supervisors 1,846,062 2,185,295 2,405,760 Total Expenditures 1,846,062 2,185,295 2,405,760 Board of Supervisors 75 - - Total Revenues 75 - - 1,845,987 2,185,295 2,405,760 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,846,062 2,185,295 2,405,760 Board of Supervisors 22.25 22.50 23.50 Total Staffing (FTEs) 22.25 22.50 23.50 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals & Objectives - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund revenues - Adopt a balanced budget - Make economic development more effective, accountable, and regional - Continue supporting Sun Corridor Inc./Job Path - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life FY 2015/2016 Actual Program Performance Measures Meetings required by statute held on time yes Balanced budget adopted Adopted primary property tax levy Neutral primary tax levy as defined by Truth in Taxation statute adopted General Fund reserve as a percentage of General Fund revenues County funding support for Sun Corridor Inc./Job Path County funding provided for graffiti abatement FY 2016/2017 Estimated yes FY 2017/2018 Planned yes yes yes yes $334,358,574 $335,305,153 $360,110,814 no no no 6% 11% 9% $863,844 $1,151,000 $1,150,000 yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,696,628 1,876,614 2,038,264 149,434 308,681 367,496 1,846,062 2,185,295 2,405,760 75 - - 75 - - 1,845,987 2,185,295 2,405,760 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 10-21 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Total Program Funding Program Staffing FTEs 10-22 1,846,062 2,185,295 2,405,760 22.25 22.50 23.50 Pima County FY 2017/2018 Adopted Budget Clerk of the Board Expenditures: 1,551,607 Revenues: 2,100 FTEs 17.00 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program. Expenditures by Program Document and Micrographics Mgmt 49.52% Administration 50.48% Sources of All Funding Department Revenue 0.14% General Fund Support 99.86% 10-23 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Clerk of the Board FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration Management 668,928 771,850 783,315 Document and Micrographics Mgmt 687,427 751,761 768,292 1,356,355 1,523,611 1,551,607 Administration Management 2,725 2,100 2,100 Total Revenues 2,725 2,100 2,100 1,353,630 1,521,511 1,549,507 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,356,355 1,523,611 1,551,607 6.00 7.00 7.00 Document and Micrographics Mgmt 10.00 10.00 10.00 Total Staffing (FTEs) 16.00 17.00 17.00 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Management 10-24 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agenda/addendum including e-agenda. Record and post digital proceedings of Board meetings. Transcribe and publish Board meeting minutes to the Internet. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent record for minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Process public records requests. Process tax roll correction orders for residential reclassifications and litigation. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for boards, commissions, and committees. Maintain, e-post, and distribute Board policies. Receive and process petitions and appeals. Perform all duties relating to special taxing districts, i.e. fire district creations/annexations and reporting requirements. Perform all other duties as required by law, rule or order of the Board. Program Goals & Objectives - Perform duties pursuant to Board action Create microfilm archive and special taxing districts permanent records Perform duties within statutorily mandated deadlines Perform duties pursuant to administrative procedures Process tax roll corrections as approved FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Notices/agendas/minutes prepared and posted as statutorily required Process tax roll corrections 100% 100% 100% 100% 100% 100% Administer the Public Record Process 100% 100% 100% Special taxing districts permanent retention paper records microfilmed 90% 100% 100% 10-25 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 471,406 522,441 527,972 Operating Expenses 197,522 249,409 255,343 668,928 771,850 783,315 2,600 2,000 2,000 Charges for Services 96 100 100 Miscellaneous Revenue 29 - - 2,725 2,100 2,100 666,203 769,750 781,215 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 668,928 771,850 783,315 6.00 7.00 7.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-26 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Board Program: Document and Micrographics Mgmt Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-151.14, and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage, retrieval and delivery of inactive paper and electronic records. Provide for and certify the destruction of confidential and non-confidential records. Create and maintain comprehensive Department Record Retention Schedules. Collaborate with the Information Technology Department (ITD) to provide guidance on the requirements for document imaging and systems implementation. Provide document imaging and microfilm scanning services to County departments and other jurisdictions. Create microfilm for permanent record preservation. Provide web-based records management training and services. Provide secure vault storage for microfilmed records. Identify current levels of information governance maturity per Association of Record Managers and Administrators (ARMA) standards and compile strategy for addressing weaknesses and adherence gaps. Program Goals & Objectives - Identify current levels of information governance maturity per ARMA standards and compile strategy for addressing weaknesses and adherence gaps - Develop and conduct new refresher training course on proper records management for department coordinators and new staff - Integrate ITD electronic storage services with Document & Micrographics Management record policies to create seamless platform for proper management of social media, email, and mobile device generated public records - Reduce storage of long term paper records by preserving County records and documents on microfilm and/or digital image within County-wide document management system FY 2015/2016 Actual Program Performance Measures Reduction in paper records stored ITD/D&MM Electronic data integration Ongoing survey of department compliance with ARMA information governance standards New training program implemented FY 2016/2017 Estimated FY 2017/2018 Planned 7% 10% 15% n/a 15% 30% 15% 40% 50% 25% 80% 90% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 550,276 611,800 616,227 Operating Expenses 137,151 139,961 152,065 Total Program Expenditures 687,427 751,761 768,292 General Fund Support 687,427 751,761 768,292 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 687,427 751,761 768,292 10.00 10.00 10.00 Program Expenditures by Object Program Staffing FTEs 10-27 This page intentionally left blank. 10-28 Pima County FY 2017/2018 Adopted Budget County Administrator Expenditures: Revenues: 3,253,285 FTEs 1,985,659 15.15 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 50.40% Department Revenue 49.60% 10-29 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: County Administrator FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program County Administrator 1,601,150 3,362,491 3,253,285 Total Expenditures 1,601,150 3,362,491 3,253,285 County Administrator 125,515 1,427,561 1,985,659 Total Revenues 125,515 1,427,561 1,985,659 1,465,031 1,934,592 2,017,626 Net Operating Transfers In/(Out) (5,215) - - Fund Balance Decrease/(Increase) 15,819 338 (750,000) - - - 1,601,150 3,362,491 3,253,285 County Administrator 13.25 16.55 15.15 Total Staffing (FTEs) 13.25 16.55 15.15 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-30 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Administrator Program: County Administrator Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals & Objectives - Preserve open space and public lands in order to maintain the sensitive desert environment - Continue the acquisition of open space - Implement the Board of Supervisors' policies - Complete mandated reports - Review department budget requests and submit recommendations to the Board of Supervisors FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Board requests met yes yes yes Mandated reports completed yes yes yes Department budget requests reviewed yes yes yes Natural area acres acquired as part of the Conservation Acquisition Program 235 385 375 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,401,950 2,187,822 2,430,242 199,200 1,174,669 748,043 - - 75,000 1,601,150 3,362,491 3,253,285 515 - - 515 - - Miscellaneous Revenue 125,000 1,427,561 1,985,659 Grant Revenue Sub-Total 125,000 1,427,561 1,985,659 1,465,031 1,934,592 2,017,626 Net Operating Transfers In/(Out) (5,215) - - Fund Balance Decrease/(Increase) 15,819 338 (750,000) Other Funding Sources - - - Total Program Funding 1,601,150 3,362,491 3,253,285 13.25 16.55 15.15 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-31 This page intentionally left blank. 10-32 Pima County FY 2017/2018 Adopted Budget Elections Expenditures: 4,110,991 Revenues: 203,100 FTEs 37.00 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 4.95% General Fund Support 95.05% 10-33 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Elections FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Elections 3,651,714 5,756,419 4,110,991 Total Expenditures 3,651,714 5,756,419 4,110,991 Elections 902,709 1,452,293 203,100 Total Revenues 902,709 1,452,293 203,100 2,752,253 4,305,376 3,907,891 - - - (3,248) (1,250) - - - - 3,651,714 5,756,419 4,110,991 Elections 15.00 44.75 37.00 Total Staffing (FTEs) 15.00 44.75 37.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-34 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Elections Program: Elections Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct elections pursuant to all federal laws, state laws, and regulations. Provide election support to all jurisdictions such as cities, towns, schools, fire districts, and any other special districts within Pima County that contract with the County. Serve as the filing office for candidates' nomination filings and for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals & Objectives - Continue election integrity reform efforts - Improve elections security with background checks and independent testing of systems, programs, and databases - Comply with all federal and state mandates concerning polling places meeting requirements for disabled and vision impaired voters - Conduct fair and open elections by control of ballots, hand-count of precinct ballots to verify computer tabulation, and release of election databases immediately after the Board of Supervisors canvass the election results - Work with the Secretary of State's office and Pima County Recorder to assure overseas voters receive early ballots on time FY 2015/2016 Actual Program Performance Measures Prepare Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) on time Polling places Americans with Disabilities Act (ADA) compliant FY 2016/2017 Estimated FY 2017/2018 Planned 100% 100% 100% 100% 100% 100% Poll workers recruited, assigned, and trained n/a 100% 100% Hand-count audits to verify computer tabulation yes yes yes Precinct by precinct audit of Election results (new) n/a 100% 100% Participate in monthly meetings with the Elections Integrity Committee yes yes yes Election databases released immediately after the BOS canvasses an official election Track early ballots received and counted displayed on the web yes yes yes n/a 100% 100% 10-35 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Elections Program: Elections FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 2,135,116 3,150,102 2,317,294 Operating Expenses 1,516,598 2,606,317 1,793,697 3,651,714 5,756,419 4,110,991 861,714 1,435,943 200,000 Charges for Services 1,701 15,000 3,000 Miscellaneous Revenue 2,546 100 100 865,961 1,451,043 203,100 33,500 - - 3,248 1,250 - 36,748 1,250 - 2,752,253 4,305,376 3,907,891 - - - (3,248) (1,250) - Other Funding Sources - - - Total Program Funding 3,651,714 5,756,419 4,110,991 15.00 44.75 37.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-36 Pima County FY 2017/2018 Adopted Budget Facilities Management Expenditures: 26,363,998 Revenues: 9,194,998 FTEs 173.00 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Expenditures by Program Administration 7.11% Parking Garages 12.09% Asset Mgmt & Planning Services 1.10% Facilities Renewal 2.07% Design & Construction Services 3.88% Building Services 73.75% Sources of All Funding Department Revenue 25.90% General Fund Support 61.22% Fund Balance Decrease 12.88% 10-37 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Facilities Management FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 1,447,587 1,716,539 1,874,173 308,796 387,985 289,914 16,197,862 18,502,773 19,444,137 Design & Construction Services 619,510 768,157 1,022,124 Facilities Renewal 383,701 895,887 545,000 2,348,892 3,201,416 3,188,650 21,306,348 25,472,757 26,363,998 58,906 54,516 - Building Services 3,922,082 3,679,596 895,173 Facilities Renewal 2,820,748 2,586,140 5,896,840 Parking Garages 2,240,467 2,362,998 2,402,985 Total Revenues 9,042,203 8,683,250 9,194,998 General Fund Support 12,986,712 16,154,107 21,735,175 Net Operating Transfers In/(Out) (1,451,286) (1,265,563) (9,139,764) 728,719 1,900,963 4,573,589 - - - 21,306,348 25,472,757 26,363,998 13.00 14.00 14.00 5.00 6.00 5.00 126.00 128.00 130.00 17.00 18.00 19.00 5.00 5.00 5.00 166.00 171.00 173.00 Administration Asset Mgmt & Planning Services Building Services Parking Garages Total Expenditures Funding by Source Revenues Administration Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Staffing (FTEs) 10-38 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Administration Function Provide personnel, business services and clerical support services for Facilities Management. Provide business services for Facilities Management with emphasis on AMS document processing. Provide energy management program.. Description of Services Provide personnel support to include new hire orientation, benefits, maintenance of employee files and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals & Objectives - Provide financial and procurement support and reporting to other divisions - Process invoices within 2 days of receipt - Keep department asset inventory current - Process material and labor charges to other departments as appropriate - Develop comprehensive energy management program and implement cost saving measures - Manage contracts with outside vendors/contractors - Educate Pima County departments about energy cost saving programs - Provide administrative support to all divisions to ensure efficiency and productivity - PAFs turned in by deadline - Update employee records within 3 days of change FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned PAFs completed by deadline 100% 100% 100% Employee records updated within 3 days of change 100% 100% 100% Energy management program developed 100% 100% 100% Educational materials developed for County departments 100% 100% 100% Process invoices within 2 days of receipt 90% 92% 92% Maintain asset inventory, process changes within 1 week 85% 90% 90% Process labor & materials charges every two weeks 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 878,804 1,149,633 1,122,317 Operating Expenses 547,175 566,906 751,856 21,608 - - 1,447,587 1,716,539 1,874,173 58,906 54,516 - 58,906 54,516 - 1,388,681 1,662,023 1,874,173 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 10-39 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Administration Other Funding Sources - - - Total Program Funding 1,447,587 1,716,539 1,874,173 13.00 14.00 14.00 Program Staffing FTEs 10-40 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Function Provide project planning and analysis for proposed building construction requests, both new and remodel, from various user groups. Provide Space Planning and relocation services. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals & Objectives - Provide comprehensive and up-to-date information and planning for all building square footages - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP requirements - Provide information and negotiation services regarding leased properties - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in lease agreements prior to expiration dates - Prepare legal instruments needed for the public use of County facilities for special events FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Project analyses completed within deadlines 100% 100% 100% Space inventory completed by fiscal year 1st quarter 100% 100% 100% Legal instruments prepared by established deadlines 100% 100% 100% Leases renewed prior to expiration dates 100% 100% 100% Leases negotiated by deadlines set by management 100% 100% 100% Space planning evaluations completed within 2 weeks of requests 100% 100% 100% yes yes yes Bond Program requirements met FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 292,485 375,360 274,461 Operating Expenses 16,311 12,625 15,453 Total Program Expenditures 308,796 387,985 289,914 General Fund Support 308,796 387,985 289,914 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object 10-41 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Total Program Funding Program Staffing FTEs 10-42 308,796 387,985 289,914 5.00 6.00 5.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Building Services Function Provide the required preventive maintenance, repairs, upgrades, replacements, and remodeling for Pima County buildings and facilities according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals & Objectives - Procure, maintain and service all operations related equipment necessary to building infrastructure - Initiate the procurement process within 48 hours of request - Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner - Maintain the current skill level of personnel conducting preventive maintenance (PM) - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated 100% FY 2017/2018 Planned Procurement initiated within 48 hours of request 100% 100% Parts/materials installed within 48 hours of request 95% 95% 95% Service requests responded to within 48 hours 98% 100% 100% Equipment serviced annually 100% 100% 100% Personnel originally scheduled for PM work continuing to do PM 97% 98% 98% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 5,322,693 6,662,022 6,620,531 Operating Expenses 10,875,169 11,840,751 12,823,606 16,197,862 18,502,773 19,444,137 3,922,082 3,679,596 895,173 3,922,082 3,679,596 895,173 10,669,725 13,335,942 18,548,964 1,606,055 1,487,235 - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 16,197,862 18,502,773 19,444,137 126.00 128.00 130.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-43 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital and CIP projects. Program Goals & Objectives - Provide a wide array of professional design services by using both in-house and outside consultants - Schedule interviews with clients within ten days of receipt of project request - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services - Stay within approved project budgets - Stay within 100% approved project completion schedules FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Client interviews scheduled within 10 days of receipt of request 95% 100% 100% Percent of interior design projects provided within agreed upon completion schedule 95% 98% 98% Percent of building design projects/contract documents provided within agreed schedule Moving projects provided within agreed schedule 95% 98% 98% 95% 98% 98% Percent of projects completed within approved budget 95% 98% 98% Percent of projects completed within 100% of agreed completion schedule 95% 98% 98% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 467,451 600,251 844,104 Operating Expenses 152,059 167,906 178,020 Total Program Expenditures 619,510 768,157 1,022,124 General Fund Support 619,510 768,157 1,022,124 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 619,510 768,157 1,022,124 17.00 18.00 19.00 Program Expenditures by Object Program Staffing FTEs 10-44 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Facilities Renewal Function Provide for the maintenance of the County's service delivery infrastructure and address service needs which are not covered in the Facilities Management general fund budget; this fund may also be used for equipment replacement under emergency situations. Description of Services Provide funds and a comprehensive review, analysis, justification and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals & Objectives - Provide and fund critical facilities maintenance and repair projects - Revise project plans annually - Complete repairs/improvement projects identified in annual plan FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Facilities renewal approval plan completed yes yes yes Facilities repair/improvement projects completed 10 9 7 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 42,230 40,000 45,000 Operating Expenses 341,471 855,887 500,000 383,701 895,887 545,000 2,813,813 2,582,567 5,890,876 6,935 3,573 5,964 2,820,748 2,586,140 5,896,840 - - - (2,784,940) (2,111,348) (8,500,000) 347,893 421,095 3,148,160 Other Funding Sources - - - Total Program Funding 383,701 895,887 545,000 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-45 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Facilities Management Program: Parking Garages Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Service Provide motor vehicle parking services in County facility parking garages in compliance with Administrative Procedure 51-2. Provide timely information to Finance in order to process billing. Adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals & Objectives - Manage and maintain parking facilities and associated records - Update parking facilities replacement schedule - Maintain comprehensive parking records - Reconcile daily cash revenues & deposit with Treasurer's office FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Replacement schedule updated 95% 98% 98% Comprehensive parking records kept 100% 100% 100% Daily cash reconciled and deposited with Treasurer's office 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 341,661 450,662 451,857 1,310,825 1,953,518 1,936,258 Capital Equipment > $5,000 - 36,000 - Contra Expense - (36,000) - 696,406 797,236 800,535 2,348,892 3,201,416 3,188,650 2,208,761 1,090,730 2,391,003 Miscellaneous Revenue 14,609 1,260,136 (150) Investment Earnings 17,097 12,132 12,132 2,240,467 2,362,998 2,402,985 - - - (272,401) (641,450) (639,764) 380,826 1,479,868 1,425,429 Other Funding Sources - - - Total Program Funding 2,348,892 3,201,416 3,188,650 5.00 5.00 5.00 Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-46 Pima County FY 2017/2018 Adopted Budget Finance & Risk Management Expenditures: 41,692,475 Revenues: 24,265,381 FTEs 220.05 Function Statement: Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Administration 3.50% Risk Management 40.58% Budget 5.69% Departmental Analysis 5.01% Revenue Management and Audit 5.57% Financial Control & Reporting 4.39% Financial Management 2.95% Grants Management 20.04% Financial Transactions 4.24% Financial Operations 8.03% Sources of All Funding General Fund Support 43.26% Department Revenue 56.07% Fund Balance Decrease 0.67% 10-47 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Finance & Risk Management FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 1,519,211 1,368,486 1,457,339 Budget 1,859,929 2,229,712 2,371,784 Departmental Analysis 1,833,789 2,119,484 2,088,333 Financial Control & Reporting 1,676,428 1,873,549 1,829,878 Financial Management 1,088,167 1,210,954 1,231,658 Financial Operations 3,275,609 3,339,362 3,347,099 Financial Transactions 1,167,631 1,913,470 1,767,615 317,852 - - 1,902,894 8,364,391 8,353,843 858,085 - - 1,997,975 2,362,377 2,322,614 Risk Management 26,791,398 16,663,089 16,922,312 Total Expenditures 44,288,968 41,444,874 41,692,475 20,607 - - 104 - - Financial Operations 20,512 25,000 20,000 Grants Management 5,050 6,000,000 6,000,000 314,964 - - 229 - - Risk Management 18,418,410 16,256,236 18,245,381 Total Revenues 18,779,876 22,281,236 24,265,381 16,562,899 18,709,741 18,718,067 488,655 3,097,093 (1,581,082) 8,457,538 (2,643,196) 290,109 - - - 44,288,968 41,444,874 41,692,475 9.00 7.00 9.25 Budget 18.50 18.80 19.80 Departmental Analysis 25.00 26.00 25.00 Financial Control & Reporting 21.00 21.00 20.00 Financial Management 14.00 13.00 13.00 Financial Operations 35.75 34.75 33.00 General Government Services Administration Grants Management Print Shop Revenue Management & Audit Funding by Source Revenues Administration Departmental Analysis Print Shop Revenue Management & Audit General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration 10-48 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Financial Transactions 14.00 General Government Services Administration 2.00 Grants Management 29.00 Print Shop 8.00 18.00 31.00 - 18.00 31.00 - Revenue Management & Audit 31.00 32.00 30.00 Risk Management 20.00 21.00 21.00 227.25 222.55 220.05 Total Staffing (FTEs) 10-49 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management Description of Services Oversee and provide administrative support for the County's financial reporting, budgeting, accounts payable, accounts receivable, payroll, risk management, and certain grants management functions. Manage the County's cash needs and long term debt program. Provide related information to the Board of Supervisors, County Administrator, and the public. Program Goals & Objectives - Enhance the County's financial stability - Ensure department expenditures do not exceed funding sources - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Certificates of Participation, RWRD Obligations - Maintain the County's average AA Bond Rating - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information - Complete special reports, investigations, and analyses as directed by the County Administrator - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public - Disseminate information through the use of the Internet and Intranet - Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet - Make critical procedures easily available to departments by posting on the County Intranet FY 2015/2016 Actual Program Performance Measures Special reports/analyses/investigations completed 2 Debt packages prepared FY 2016/2017 Estimated 2 FY 2017/2018 Planned 2 2 3 2 yes yes yes Financial information and reports available on Internet 100% 100% 100% Critical procedures available on Internet 100% 100% 100% Average Fitch Pima County Bond Rating of AA FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 865,338 814,804 934,541 Operating Expenses 632,265 553,682 522,798 21,608 - - 1,519,211 1,368,486 1,457,339 20,607 - - 20,607 - - 1,498,604 1,368,486 1,457,339 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total General Fund Support 10-50 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration Other Funding Sources - - - Total Program Funding 1,519,211 1,368,486 1,457,339 9.00 7.00 9.25 Program Staffing FTEs 10-51 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Defend taxpayer initiated litigation of net assessed values in conjunction with the County Attorney's Office. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Perform Position Control Number (PCN) function in conjunction with the Human Resources Department. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Work with the County Attorney's office to defend taxpayer initiated litigation of net assessed values. Program Goals & Objectives - Prepare/publish budget schedules/books in a timely manner - Ensure budget schedules/books are prepared by due dates established by the County Administrator - Prepare reliable budget projections - Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation - Achieve rating of proficient/outstanding for each of the GFOA review criteria - Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes - Compile tax rates/levies by the legislated due date - Print and mail more than 430,000 tax statements at least 17 days before the tax due date - Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Budget schedules/books produced by due dates yes yes yes GFOA review criteria rating of proficient/outstanding received in 93 criteria GFOA Budget Presentation Award received 93 93 93 yes yes yes Tax rates/levies compiled by due date yes yes yes Days tax statements mailed prior to taxes due 21 17 17 Taxpayer complaints received re: telephone hotline FY end projection vs CAFR actual (General Fund) <1.0% 0 0 0 yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,370,568 1,585,929 1,748,503 489,361 643,783 623,281 Total Program Expenditures 1,859,929 2,229,712 2,371,784 General Fund Support 1,859,929 2,229,712 2,371,784 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Personnel Services Operating Expenses 10-52 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget Other Funding Sources - - - Total Program Funding 1,859,929 2,229,712 2,371,784 18.50 18.80 19.80 Program Staffing FTEs 10-53 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Departmental Analysis Function To provide timely and accurate financial information, education, and support to Pima County departments. Description of Services Assist departments with annual budget preparation. Analyze revenue and expenditures for budget compliance, errors, and long term trends. Assist departments with cash, revenue and expenditure projections, and budget variance explanations. Provide departments with functional monthly and periodic financial reports to improve operational planning, internal controls, and monitoring. Provide departments with research assistance on other finance related issues as requested. Program Goals & Objectives - Provide timely and accurate financial information, education and support to department management and other users - Compilation and submission of annual department budget requests by required due date - Compilation and submission of monthly department revenue and expense projections by required due date - Compilation and submission of department operational financial reports by due date FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percentage of annual budget requests submitted by due date 100% 100% 100% Percentage of monthly projections submitted by due date 100% 100% 100% Percentage of operational financial reports completed on time 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,747,597 2,011,440 1,992,266 86,192 108,044 96,067 1,833,789 2,119,484 2,088,333 104 - - 104 - - 1,833,685 2,119,484 2,088,333 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,833,789 2,119,484 2,088,333 25.00 26.00 25.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-54 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Control & Reporting Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with Generally Accepted Accounting Principles (GAAP), policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for Pima County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self-Insurance Trust Fund, School Reserve Fund, Pima County Wireless Integrated Network (formerly known as Office of Emergency Management Radio System), Health Benefits Trust Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with GAAP. Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile property tax revenues and investments with the records of the Pima County Treasurer. Respond to managements' requests for financial analyses and reports. Program Goals & Objectives - Provide an audited financial status of the County in a timely manner and at a high professional standard - Complete and issue the County's audited Comprehensive Annual Financial Report (CAFR) for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting by December 31st to ensure taxpayers are provided with financial statements that meet or exceeds a high professional standard of financial reporting - Provide financial information for decision making, budgets, policies, and procedures and allow for closing of the County financial system in a timely manner - Provide the audited financial status of each fund in a timely manner and at a high professional standard for the Board of Supervisors, Department Directors, County staff, and users of the financial statements - Complete the year-end independent financial audits for the Health Benefits Trust fund, the Regional Wastewater Reclamation Department, Development Services, Self-Insurance Trust Fund, Stadium District, Pima County Wireless Integrated Network in a timely manner - Provide financial information for decision making, budgets, policies, and procedures - Inform the Board of Directors and Trustees of the financial status for each fund on a regular basis - Provide quarterly presentations of financial statements for the Health Benefits Trust (HBT) and Pima County Wireless Integrated Network (PCWIN) - Provide an annual presentation for the Self Insurance Trust (SIT) fund to ensure the Board of Trustees and Directors of each applicable fund are informed of the financial performance and balances during the year - Provide financial information for decision making, budgets, policies, and procedures - Deliver a cost allocation methodology that provides balances to be used for charging overhead to certain County departments. - Calculate and issue an indirect cost allocation for internal use in quantifying overhead charges; the indirect cost calculations should be completed in sufficient time to be included in the budget for each affected department - Provide financial information for decision making, budgets, policies, and procedures 10-55 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Control & Reporting FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Complete and issue the separately audited fund financial statements in a timely manner yes yes yes Complete and issue the County's audited CAFR by December 31st yes yes yes GFOA Certificate of Achievement for Excellence in Financial Reporting received yes yes yes Complete and issue the allocation plan for use in the next budget cycle and meet budget preparation deadlines yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,583,208 1,701,271 1,678,026 93,220 172,278 151,852 Total Program Expenditures 1,676,428 1,873,549 1,829,878 General Fund Support 1,676,428 1,873,549 1,829,878 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,676,428 1,873,549 1,829,878 21.00 21.00 20.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 10-56 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Management Function Perform centralized cash analysis function for County departments, perform the County's debt management function, review and report on the County's Capital Improvement program, and support all financial system users through training and operational procedures. Description of Services Review and analyze County cash position, review and report on the County's Capital Improvement Program, and provide training and operational procedures for the County's financial system users. Program Goals & Objectives - Prepare and analyze monthly cash flow components for the major County departments - Provide cash flow statements to the major County departments, including discussion of analysis performed on cash position - Provide County departments with information that assists them with their planning and budgetary goals - Report on the Capital Improvement Program - Provide information to the County and public regarding the County's Capital Improvement Program - Provide semi-Annual reports on the County's bond program - Create and revise online and instructor-led training and operational procedures for financial system users - Provide training and procedures for County staff that utilizes the County's financial system FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Departmental cash flow analyses prepared 16 16 16 Annual Bond Update Reports prepared 2 2 2 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,034,848 1,148,584 1,169,690 53,319 62,370 61,968 Total Program Expenditures 1,088,167 1,210,954 1,231,658 General Fund Support 1,088,167 1,210,954 1,231,658 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,088,167 1,210,954 1,231,658 14.00 13.00 13.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 10-57 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Operations Function Perform centralized payment functions of payroll and accounts payable. Process the delivery of United States Postal Service (USPS) and interoffice mail to County departments and outgoing mail to the US post office. Maintain County records as required. Description of Services The division strives to issue accurate and timely disbursement of vendor payments that is consistent with regulatory requirements as well as contractual obligations, to provide payroll compensation to the employees of Pima County government on a bi-weekly basis, and to serve as the central location to process incoming/outgoing USPS mail as well as all interdepartmental mail. Maintain records according to the County's Record Retention Schedule. Program Goals & Objectives - Meet statutory deadlines for payroll and accounts payable - Prepare and file standard Government Quarterly and year-end reports, submit to employees W2 information meeting Federal due dates, submit to vendors 1099 documents meeting Federal dues dates, and prepare and file monthly state/city use tax reports and funds - Employees and vendors can file statutory returns by appropriate due dates and government obligations are met - Provide outstanding customer service - Respond to payroll emails and voice mails within a 48 hour time frame - Respond to accounts payable emails and voice mails within a 24 hour time frame - Provide accurate and timely payments and/or information to vendors and employees - Disburse County funds based on defined labor protocols and contracts/awards - Liabilities are relieved by goods, services, and labor provided within stated terms FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Average number of outstanding emails and voice message after designated time period stated 0 0 0 Review of financial accounts to ensure balances are reduced or eliminated yes yes yes Review and Audit of all reports filed, review reports associated with W2s as well as 1099s Timely payments to employees and vendors yes yes yes yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,976,167 2,204,673 2,136,329 Operating Expenses 1,267,147 1,134,689 1,210,770 32,295 - - 3,275,609 3,339,362 3,347,099 20,512 25,000 20,000 20,512 25,000 20,000 3,255,097 3,314,362 3,327,099 - - - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-58 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Operations Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 3,275,609 3,339,362 3,347,099 35.75 34.75 33.00 Program Staffing FTEs 10-59 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Transactions Function Manage user access, application security, and system interfaces; validate application enhancements and interface transactions; and maintain the organizational structure and system integrity for the AMS Advantage, Performance Budgeting, Maximo, and other County finance-related systems. Description of Services Act as the functional and security system administrator of the AMS Advantage, Performance Budgeting, Maximo, and other County finance-related systems. Manage user access and approval workflows; maintain, update, validate, and balance interfaces and interface transactions between the various finance-related systems; validate application enhancements; provide summary and detailed system data information to be used for analysis; maintain the organizational structure within various finance-related systems; assist users with processing rejected transactions caused by data entry errors. (Note: Beginning in fiscal year 2016/17, Maximo functional system administration is moved from Information Technology Department to Financial Transactions Division). Program Goals & Objectives - Successfully perform functional system administration activities for AMS Advantage, Performance Budgeting, Maximo, and other County finance-related systems - Process all approved functional application configuration changes within two business days - Process all approved Chart of Account changes within two business days - Reconcile all system interfaces issues within five business days - Provide system security administration for AMS Advantage, Performance Budgeting, Maximo, and other County finance-related systems - Process all approved security access forms within two business days - Process all approved security role change management requests within two business days FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Application configurations processed within 2 business days n/a 99% 100% Chart of Account changes processed within 2 business days 100% 100% 100% Security changes will be processed within 2 business days 100% 100% 100% Items reconciled cleared within 5 business days 98% 98% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 994,640 1,698,746 1,661,251 Operating Expenses 172,991 214,724 106,364 Total Program Expenditures 1,167,631 1,913,470 1,767,615 General Fund Support 1,167,631 1,913,470 1,767,615 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,167,631 1,913,470 1,767,615 14.00 18.00 18.00 Program Expenditures by Object Program Staffing FTEs 10-60 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: General Government Services Administration Function Oversee Pima County central service departments. Description of Services Provide policy direction, administrative oversight, and support for central service departments which offer the following services: financial, budget, risk management, human resources, information technology, procurement, facilities management, fleet services, etc. Coordinate and manage the implementation of Board of Supervisors and County Administrator policies and directives as they pertain to central services departments. (Note: beginning in fiscal year 2016/17 General Government Service Administration is presented in its own department. Information is presented for historical purposes). Program Goals & Objectives - Implement Board policies and County administrative procedures as they pertain to central services - Ensure the provision of quality services to County departments by providing efficient and effective management to the central services departments - Set up, develop, and monitor program goal and objectives for central services departments - Review and submit central services' budgets to County Administrator - Coordinate reporting efforts of central services departments to meet all statutory, Board, and professional requirements - Complete mandated reports FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Mandated reports completed yes n/a n/a Department budget requests reviewed yes n/a n/a Hold regular meetings with department directors yes n/a n/a Set up, discuss, and monitor central services goals and objectives FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 313,731 - - 4,121 - - Total Program Expenditures 317,852 - - General Fund Support 317,852 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 317,852 - - Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 2.00 10-61 - - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Grants Management Function Manage the financial and compliance elements of Pima County's grants, through planning and organization. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation and grant technical support across Pima County. Provide grant financial administration functions of accounting, cash flow management, expense monitoring, record keeping and fiscal closeout. Program Goals & Objectives - Provide the timely completion of Pima County's Single Audit - Complete the Schedule of Expenditures and Federal Awards (SEFA) by March 31st deadline - Provide grant compliance and technical support to Pima County departments - Provide necessary information and training to comply with grant reporting requirements - Providing timely and accurate invoice request for processing - Provide the timely processing of grant financial and cash management services to receive reimbursement for funds spent by Pima County for grant activities - Process reimbursement requests promptly so the funds come in within 60 days after the months closing - Provide timely reporting, record keeping, and fiscal closeout - Provide the necessary monthly or quarterly reports to record progress for achieving grant program goals - Processes results promptly with clean reporting and no findings - Provide sub-recipient monitoring for Federal grants - Provide required reviews, documentation and follow-up for agencies providing program - Ensure that programs are being followed as the grant intended FY 2015/2016 Actual Program Performance Measures Timely processing of grant financial and cash management services for reimbursement Grant compliance and technical support FY 2016/2017 Estimated FY 2017/2018 Planned 95% 100% 100% yes yes yes Sub-Recipient monitoring completed 40 60 70 Single audit free of findings yes yes yes Completion of the Single Audit on time with no findings yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,772,657 2,236,409 2,226,329 130,237 6,127,982 6,127,514 1,902,894 8,364,391 8,353,843 5,050 - - 5,050 - - - 6,000,000 6,000,000 - 6,000,000 6,000,000 1,869,937 2,339,391 2,328,843 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support 10-62 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Grants Management 27,908 25,000 (4,975,000) (1) - 5,000,000 Other Funding Sources - - - Total Program Funding 1,902,894 8,364,391 8,353,843 29.00 31.00 31.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-63 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Print Shop Function Provide high-speed digital black and white, color printing/copying, including file manipulation, offset printing, finishing, and binary services. Provide color and black & white large-format scanning/printing, and provide bindery services. Description of Services Provide high-speed black & white, color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, comb, velo, coil, tape, steel edge binding, drilling, punching, and numbering services. Provide typesetting, digital color, black and white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery services to all downtown County departments. (note: beginning in fiscal year 2016/2017, the Print Shop is presented in the Communications Office. Information is presented here for historical purposes). Program Goals & Objectives - Revenues lowered by 75% due to County departments being charged through cost allocation plan - Charge direct costs with no mark-up - Lower costs to County departments in order to encourage sending work to the Print Shop - Continue to identify and address quality issues in production - Improve processes - Reduce errors and waste - Track job reruns in order to find issues in production - Use data to improve production standards and procedures - Keep reruns within industry standard of under 2% - Maintain on-time deliveries FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned On-time deliveries 100% n/a n/a Reruns under 2% yes n/a n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 428,470 - - Operating Expenses 398,568 - - 5,522 - - Contra Expense (5,522) - - Depreciation 31,047 - - 858,085 - - 314,105 - - 7 - - 852 - - 314,964 - - - - - 641,502 (221,339) - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-64 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Print Shop (98,381) 221,339 - Other Funding Sources - - - Total Program Funding 858,085 - - Fund Balance Decrease/(Increase) 8.00 Program Staffing FTEs 10-65 - - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Revenue Management & Audit Function The Revenue Management and Internal Audit Division is responsible for increasing the County's revenues through improved efficiency and collections as well as assisting the Board of Supervisors and County Management in the effective discharge of their responsibilities. Description of Services Establish accounts receivables and billings for a variety of County departments. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Monitor revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. File state mandated financial reports. Perform internal audits on high risk areas in the County. Program Goals & Objectives - Ensure that all monthly, quarterly and annual reports are compiled accurately and by due dates - Provide monthly, quarterly and annual reports to ensure progress is being made on collection of accounts receivables and other revenues received - Provide status of collections and report to outside agencies as required - Provide accurate and timely invoices for all revenue due to the County - Process invoices promptly to County customers and vendors - Revenue is received promptly from customers upon due date - Provide accurate results and recommendations regarding the results of any consultations, reviews or audits to department management and County Administration - Provide accurate results and recommendations - Improve management's discharge of their responsibilities - Process all deposits accurately and timely - Ensure all funds received are deposited within a 48 hour time frame - Prompt revenue posting to applicable departments FY 2015/2016 Actual Program Performance Measures Accurate and timely invoices processed yes Deposits are processed within 48 hour time frame Reporting is accurate and completed by due dates Audits, reviews, and consultations completed FY 2016/2017 Estimated FY 2017/2018 Planned yes yes 95% 95% 100% 75% 100% 100% 14 18 20 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,847,172 2,209,841 2,180,589 150,803 152,536 142,025 1,997,975 2,362,377 2,322,614 67 - - 67 - - 162 - - 162 - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Investment Earnings Special Programs Revenue Sub-Total 10-66 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Revenue Management & Audit 1,995,569 2,340,333 2,315,518 - 20,000 20,000 2,177 2,044 (12,904) Other Funding Sources - - - Total Program Funding 1,997,975 2,362,377 2,322,614 31.00 32.00 30.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-67 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management Function Direct the risk management program for the County, Regional Flood Control District, Stadium District and Library District including insurance procurement, trust fund management, risk analysis, safety and loss prevention consultations, inspections, and training. Manage Worker Compensation and Occupational Medicine programs. Comply with Environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund the Pima County employment insurance. (Pima County Code 3.04, Resolution 1987-175, Resolution 1990-110). Description of Services Administer a comprehensive risk management program to protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Manage the County's trust fund and administer the self-insurance and insurance programs. Minimize the County's total net cost of risk management functions. Allocate risk management cost to County departments using appropriate methodology. Represent the County for reimbursement from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, inspection, and consulting. Conduct safety investigations and analysis. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Return injured employees to work as early and safely as possible. Program Goals & Objectives - Ensure County is in compliance with federal and state Occupational Safety and Health Administration (OSHA) regulations and standards - Oversee asbestos removal and provide other industrial hygiene services to departments for both general and specific environmental issues and liabilities -Pima County has not been cited with any OSHA violations and will continue with a zero citation goal - Audit and assist County compliance with federal and state occupational safety and health regulations and standards such as Arizona Department of Occupational Safety and Health (ADOSH) - Provide computer based and classroom training to employees and management on safety and risk related issues - Identify County exposures to risk and recommend ways to decrease those risks - Provide required OSHA and other Risk training to all applicable employees - Total Recordable Case Rate (TRCR) and Days Away Restricted Transferred (DART) are OSHA's formulas measuring the frequency and severity of work related injuries - Departments and Driver Accident Committee review driving incidents to determine preventability and identify training needs - Seek payment for damages to County assets caused by other parties FY 2015/2016 Actual Program Performance Measures Safety inspections and gap analysis reports 400 ADOSH cited safety violations Employees receiving training on safety and risk issues Driver Accident Committee reviewed motor incidents 10-68 FY 2016/2017 Estimated 400 FY 2017/2018 Planned 550 0 0 0 619 918 1,609 100% 100% 100% Pima County FY 2017/2018 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 2,108,868 2,349,510 2,260,882 Operating Expenses 24,667,588 14,311,837 14,659,825 26,198 - - (13,198) - - 1,942 1,742 1,605 26,791,398 16,663,089 16,922,312 17,420,776 15,629,366 17,444,818 25,393 66,551 32,000 972,241 560,319 768,563 18,418,410 16,256,236 18,245,381 - - - (180,755) 3,273,432 3,373,918 8,553,743 (2,866,579) (4,696,987) Other Funding Sources - - - Total Program Funding 26,791,398 16,663,089 16,922,312 20.00 21.00 21.00 Program Expenditures by Object Capital Equipment > $5,000 Contra Expense Depreciation Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-69 This page intentionally left blank. 10-70 Pima County FY 2017/2018 Adopted Budget Fleet Services Expenditures: Revenues: 19,849,494 FTEs 20,486,081 56.00 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Vehicle Acquisition & Disposition 22.23% Fleet Management Administration 21.24% Fleet Parts Supply 8.29% Support Services 24.61% Maintenance & Operations 23.63% Sources of All Funding Fund Balance Decrease 7.13% Department Revenue 92.87% 10-71 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Fleet Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Fleet Management Administration 3,973,027 5,324,329 4,216,486 Fleet Parts Supply 1,676,792 2,280,887 1,645,597 Maintenance & Operations 3,750,771 4,506,282 4,690,680 Support Services 2,486,119 4,918,715 4,885,121 Vehicle Acquisition & Disposition 4,006,786 4,894,373 4,411,610 15,893,495 21,924,586 19,849,494 17,151,096 18,166,377 18,505,081 - 1,500 - 2,231,174 2,203,500 2,106,000 140,496 120,000 125,000 (258,854) (200,000) (250,000) 19,263,912 20,291,377 20,486,081 - - - Net Operating Transfers In/(Out) (2,272,968) (2,488,452) (2,208,544) Fund Balance Decrease/(Increase) (1,097,449) 4,121,661 1,571,957 - - - 15,893,495 21,924,586 19,849,494 12.00 13.00 15.00 4.00 6.00 4.00 35.00 36.00 36.00 2.00 1.00 1.00 53.00 56.00 56.00 Total Expenditures Funding by Source Revenues Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition Total Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Staffing (FTEs) 10-72 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Function Provide management and direction to all Fleet Services divisions to ensure Fleet Services strategic goals are met. Provide administrative direction and resources to all Fleet Services divisions in support of Fleet Service's mission for a customer focused, centralized fleet service dedicated to providing efficient and effective fleet management to Pima County through quality, pride and teamwork. Description of Services Direct, plan, control, and staff all Fleet Services Divisions. Responsible for operational budget, financial forecasts, fleet utilization, mileage rate analysis, fuel management, Motor Pool management, procurement, accounts receivable and accounts payable, and Arizona Motor Vehicle Division license and title requests. Program Goals & Objectives - Annual analysis of fleet mileage rate structure and methodology with projected costs for the budget year based on current cost data - Annual review of quantity and type of alternative fuel vehicles in County fleet in effort to improve fuel efficiencies - Review, refine, and document key business processes - Continuous monitoring of total annual miles driven by Pima County to be used for analysis of driving behavior trends, utilization and revenue impact FY 2015/2016 Actual Program Performance Measures Operating cost per mile County miles driven Business processes reviewed or created Quantity of alternative fuel vehicles in County fleet FY 2016/2017 Estimated FY 2017/2018 Planned $1 $1 $1 15,389,493 14,500,000 14,000,000 4 3 3 793 800 805 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 759,456 938,852 1,035,838 3,152,507 4,311,554 3,113,107 Capital Equipment > $5,000 (8,549) - - Depreciation 69,613 73,923 67,541 3,973,027 5,324,329 4,216,486 16,507,645 17,736,377 17,990,081 91,303 85,000 80,000 Investment Earnings 270,285 145,000 185,000 Gain or Loss on Disposal of Assets 281,863 200,000 250,000 17,151,096 18,166,377 18,505,081 - - - (2,435,911) (2,488,452) (2,208,544) (10,742,158) (10,353,596) (12,080,051) Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-73 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Other Funding Sources - - - Total Program Funding 3,973,027 5,324,329 4,216,486 12.00 13.00 15.00 Program Staffing FTEs 10-74 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Parts Supply Function Purchase and maintain inventory of parts and accessories needed for preventive maintenance, routine repairs, and special builds of County vehicles and equipment. Description of Services Purchase parts and accessories required to maintain and repair all County motor vehicles and equipment. Perform periodic aging analyses of the inventory to identify and remove obsolete items. Program Goals & Objectives - Remove obsolete parts from inventory and replace with more current inventory - Ensure that parts turnover occurs at least four times per year FY 2015/2016 Actual Program Performance Measures Parts inventory turnover per year 4 FY 2016/2017 Estimated 4 FY 2017/2018 Planned 4 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 275,233 346,380 233,967 1,396,521 1,930,176 1,407,676 5,038 4,331 3,954 1,676,792 2,280,887 1,645,597 - 1,500 - Special Programs Revenue Sub-Total - 1,500 - General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,676,792 2,279,387 1,645,597 Other Funding Sources - - - Total Program Funding 1,676,792 2,280,887 1,645,597 4.00 6.00 4.00 Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Fund Balance Decrease/(Increase) Program Staffing FTEs 10-75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Maintenance & Operations Function Provide preventive maintenance and repairs to Pima County's vehicle fleet. Provide resources to complete vehicle special builds per department requests. Description of Services Perform preventive maintenance and repairs as needed on cars, light trucks, medium trucks, heavy trucks, off-road vehicles, and specialized equipment in order to reduce unscheduled repairs. Provide all resources necessary to accomplish repairs including direct labor and outside services. Provide resources as needed for vehicle special builds. Program Goals & Objectives - Increase quantity of mechanics obtaining ASE certifications - Achieve at least 75% minimum utilization of mechanic direct labor - Achieve 100% preventive maintenance compliance rate FY 2015/2016 Actual Program Performance Measures Quantity of mechanics with ASE certification 30 FY 2016/2017 Estimated 33 FY 2017/2018 Planned 35 Mechanic direct labor utilization rate 64% 70% 70% Preventive maintenance compliance rate 99% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,827,233 2,277,563 2,300,588 Operating Expenses 1,658,072 1,992,229 2,188,550 80,878 - 57,000 Contra Expense (89,727) - (57,000) Depreciation 274,315 236,490 201,542 3,750,771 4,506,282 4,690,680 4,737 3,500 6,000 2,249,256 2,200,000 2,100,000 190 - - (23,009) - - 2,231,174 2,203,500 2,106,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,519,597 2,302,782 2,584,680 Other Funding Sources - - - Total Program Funding 3,750,771 4,506,282 4,690,680 35.00 36.00 36.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Miscellaneous Revenue Gain or Loss on Disposal of Assets Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-76 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Support Services Function Provide fuel and maintain a fuel supply infrastructure for the operation of vehicles and equipment owned by the County. Manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals & Objectives - Ensure that fuel supply is available at all nine County filling stations 24 hours per day, 7 days per week Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes Provide internal customers with a wide range of motor pool vehicles while monitoring utilization efficiency Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Continuous monitoring of utilization at all Motor Pool sites to achieve a goal of 60% minimum utilization 54% 50% 60% Fuel stations operational 24 hours per day, 7 days per week (excluding station downtime for upgrades) yes yes yes Fuel costs monitored and tracked with Oil Price Information Service (OPIS) costs yes yes yes Fuel station monitoring and reporting in compliance with Arizona Department of Environmental Quality and other environmental statutes yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 55,987 65,387 62,541 2,430,132 4,853,328 4,822,580 2,486,119 4,918,715 4,885,121 Intergovernmental 47,614 - 35,000 Charges for Services 92,774 120,000 90,000 108 - - 140,496 120,000 125,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,345,623 4,798,715 4,760,121 Other Funding Sources - - - Total Program Funding 2,486,119 4,918,715 4,885,121 2.00 1.00 1.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-77 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Fleet Services Program: Vehicle Acquisition & Disposition Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. Sell vehicles through auction at the end of a vehicle's useful life. Program Goals & Objectives - Place all vehicles in service within 30 days of receiving vehicle - Achieve an average of no more than 180 days from time vehicle order placed until the equipment is received (excluding special build vehicles) - Dispose of obsolete or surplus vehicles and equipment in a timely and cost effective manner - Achieve an average of no more than 45 days from date vehicle is removed from service to auction posting FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Vehicle received within 180 days from order date 100% 100% 100% Vehicles placed in service within 30 days 100% 100% 100% Vehicles meeting auction posting deadline 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted - 25,000 - 2,842,580 5,338,497 6,065,011 (2,902,030) (5,338,497) (6,065,011) 4,066,236 4,869,373 4,411,610 4,006,786 4,894,373 4,411,610 (258,854) (200,000) (250,000) (258,854) (200,000) (250,000) Program Expenditures by Object Operating Expenses Capital Equipment > $5,000 Contra Expense Depreciation Total Program Expenditures Program Funding by Source Revenues Gain or Loss on Disposal of Assets Special Programs Revenue Sub-Total - - - 162,943 - - 4,102,697 5,094,373 4,661,610 Other Funding Sources - - - Total Program Funding 4,006,786 4,894,373 4,411,610 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-78 Pima County FY 2017/2018 Adopted Budget General Gov't Services Administration Expenditures: 519,692 Revenues: FTEs 0 3.00 Function Statement: Oversee Pima County central service departments. Provide policy direction, administrative oversight, and support for central service departments. Coordinate and manage the implementation of Board of Supervisors and County Administrator policies and directives as they pertain to central services departments. Mandates: None Expenditures by Program General Gov't Services Admin 100% Sources of All Funding General Fund Support 100% 10-79 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: General Government Services Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program General Government Services Administration - 335,331 519,692 Total Expenditures - 335,331 519,692 General Fund Support - 335,331 519,692 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 335,331 519,692 General Government Services Administration - 2.00 3.00 Total Staffing (FTEs) - 2.00 3.00 Staffing (FTEs) by Program 10-80 Pima County FY 2017/2018 Adopted Budget Program Summary Department: General Government Services Administration Program: General Government Services Administration Function Oversee Pima County central service departments. Description of Services Provide policy direction, administrative oversight, and support for central service departments which offer the following services: financial, budget, risk management, human resources, information technology, procurement, facilities management,and fleet services. Coordinate and manage the implementation of Board of Supervisors and County Administrator policies and directives as they pertain to central services departments. Program Goals & Objectives - Ensure the provision of quality services to County departments by providing efficient and effective management to the central services departments - Set up, develop, and monitor program goal and objectives for central services departments - Coordinate reporting efforts of central services departments to meet all statutory, Board, and professional requirements - Complete mandated reports - Implement Board policies and County administrative procedures as they pertain to central services - Review and submit central services' budgets to County Administrator FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Mandated reports completed n/a yes yes Department budget requests reviewed n/a yes yes Hold regular meetings with department directors n/a yes yes Set up, discuss, and monitor central services goals and objectives n/a yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services - 320,785 498,957 Operating Expenses - 14,546 20,735 Total Program Expenditures - 335,331 519,692 General Fund Support - 335,331 519,692 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 335,331 519,692 2.00 3.00 Program Expenditures by Object Program Staffing FTEs - 10-81 This page intentionally left blank. 10-82 Pima County FY 2017/2018 Adopted Budget Human Resources Expenditures: 73,064,390 Revenues: 71,469,416 FTEs 46.00 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Administers the self-insurance Health Benefits Trust Internal Service Fund. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Reports & Records 0.44% Administration 1.55% Compensation, Classification, Recruitment 1.34% Employment Rights, FMLA, E-Verify & Training 1.18% Health Benefits 95.49% Sources of All Funding Department Revenue 0.11% Fund Balance Decrease 2.34% General Fund Support 4.20% Health Benefit Trust Revenue 93.35% 10-83 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Human Resources FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 1,109,172 1,231,311 1,131,822 Compensation/Classification/Recruitment 760,283 951,059 976,431 Employment Rights, FMLA, E-Verify & Training 831,886 915,912 864,871 59,063,361 69,635,384 69,772,329 297,360 319,197 318,937 62,062,062 73,052,863 73,064,390 8 - - 65,111,751 70,942,533 71,385,596 73,677 83,820 83,820 65,185,436 71,026,353 71,469,416 2,925,016 3,333,659 3,208,241 - (3,300,000) (3,400,000) (6,048,390) 1,992,851 1,786,733 - - - 62,062,062 73,052,863 73,064,390 6.00 5.00 5.00 Compensation/Classification/Recruitment 12.00 12.00 13.00 Employment Rights, FMLA, E-Verify & Training 10.00 10.00 10.00 Health Benefits 14.00 15.00 14.00 Reports and Records 4.00 4.00 4.00 Total Staffing (FTEs) 46.00 46.00 46.00 Administration Health Benefits Reports and Records Total Expenditures Funding by Source Revenues Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration 10-84 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Administration Function Provide direction and approval of employment related services including, but not limited to, Merit System Rules and Personnel Policies (MSR/PP) development and interpretation, mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration, E-Verify services, performance management, records management, and administration of the Americans with Disabilities Act (ADA). Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Direct and administer all financial, IT and procurement obligations for the department. Ensure all departments and staff are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee. Improve overall human resources information management within the County through installation and implementation of ADP. Identify, investigate, and recommend corrective action for potential violations of federal, state, and local laws relating to human resources in a timely fashion. Serve as the custodian of official personnel records and provide the official Secretary to the Merit System Commission. Coordinate the Native American Employment Policy with the Tucson Indian Center. Report on the composition of the County's workforce and turnover rate. (Note: The HR Director is the designed Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals & Objectives - Benchmark, analyze, and improve the County's attrition rate FY 2015/2016 Actual Program Performance Measures County employee turnover rate 15% FY 2016/2017 Estimated 12% FY 2017/2018 Planned 12% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 426,301 444,070 435,869 Operating Expenses 677,319 787,241 695,953 5,552 - - Total Program Expenditures 1,109,172 1,231,311 1,131,822 General Fund Support 1,109,172 1,231,311 1,131,822 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,109,172 1,231,311 1,131,822 6.00 5.00 5.00 Program Expenditures by Object Capital Equipment > $5,000 Program Staffing FTEs 10-85 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Compensation/Classification/Recruitment Function Provide employment-related services and activities for recruiting and retaining a highly committed, highly competent, and results oriented workforce. Provide staffing and testing services, classification studies and audits, compensation reviews and market studies. Description of Services Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas. Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service. Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions using local advertising and electronic/social media. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys, and compensation reviews. Program Goals & Objectives - Utilize emerging technology (Internet based Applicant Tracking System) to reduce paper/manual processing times to provide departments certified list of qualified job applicants within 8 days of closing date and reduce the time to fill a position to 45 days or less - Complete position reallocations within 40 calendar days of request - Ensure equal pay for equal work via a fair and equitable compensation plan and ensure all County employees are working within properly defined classifications by audit reviews - Receive all applications for employment in Pima County, review for eligibility for positions, and forward certified candidates to departments for consideration within 10 business days of closing date FY 2015/2016 Actual Program Performance Measures Average calendar days to complete certified list of qualified job applicants Average calendar days to fill vacancies 19 FY 2016/2017 Estimated 14 FY 2017/2018 Planned 14 54 52 50 22,812 24,512 25,000 Classification/Compensation Audit review performed 360 750 360 Average calendar days to complete reallocations 55 52 55 Applications received/reviewed FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 744,658 887,444 943,308 Operating Expenses 15,625 63,615 33,123 Total Program Expenditures 760,283 951,059 976,431 General Fund Support 760,283 951,059 976,431 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 760,283 951,059 976,431 12.00 12.00 13.00 Program Expenditures by Object Program Staffing FTEs 10-86 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Function Provide Merit System Rules and Personnel Policy (MSR/PP) interpretation and review to Pima County management staff and employees. Investigate allegations of violations of the MSR/PP or personnel related Board of Supervisors Policies and/or Administrative Procedures to ensure compliance with rules, policies, procedures, and laws. Provide timely and structured learning experiences, operational training, specialized targeted training, and coaching for existing and newly appointed County managers and supervisors to ensure consistent application of and adherence to personnel administration, laws, rules, policies, procedures, and court mandates. Description of Services Employment Rights: Provide official interpretation of MSR/PP and related policies and procedures. Provide Americans with Disabilities Act (ADA) program analysis, guidance, and resolution. Mediate and reconcile employee and management conflicts or refer individuals to other resources when mediation fails. Edit and publish MSR/PP and Law Enforcement MSR. Respond to and investigate Equal Employment Opportunity (EEO) and non-EEO grievances. Respond to and investigate workplace violence, workplace bullying, and sexual/workplace harassment allegations. Respond to and investigate claims of unpaid wages and work in concert with Finance-Payroll to ensure compliance with the Fair Labor Standards Act (FLSA) and County policies. Provide services to management and employees regarding layoffs. Conduct the Employment Rights portion of New Employee Orientation. Provide training to managers and supervisors on the topics of FLSA and ADA. Provide EEO Monitor training to County personnel. Management Training Program: Educate managers and supervisors on federal, state and County mandates. Provide a comprehensive compliance-oriented curriculum covering a variety of courses that promote effective workforce management: (1) Intro to Rules and Policies, (2) FLSA/FMLA/ADA, (3) Positive and Progressive Discipline, (4) Performance Management, (5) Preventing Sexual and Workplace Harassment and Discrimination, (6) Workplace Violence Prevention / Workplace Bullying Prevention / Workplace Ethics and (7) Transgender Awareness & Sensitivity Training. Coordinate, schedule and oversee the New Employee Orientation program. Develop and deliver specialized training classes, one-on-one coaching, and on-site workshops for supervisory and non-supervisory staff. Family and Medical Leave Act and E-Verify Services: Provide training to new managers, supervisors, and department personnel representatives on County procedures, FMLA regulations, Catastrophic Leave Bank Program, and Form I-9 procedures through formal and informal means including quarterly newsletters and refresher sessions as needed. Process all Pima County new hires (except those of Superior Court, Juvenile Court, and Clerk of the Superior Court) through E-Verify. Review, approve, and monitor Family and Medical Leave (FML) for Pima County employees (except those of Superior Court, Juvenile Court, and Clerk of the Superior Court employees). Train managers, supervisors, and department personnel representatives on relevant federal, state, and county mandates and procedures. Process and maintain CAT Bank requests, FMLA records and Form I-9 for permanent retention for County employees in accordance with federal, state, and County mandates and procedures. Program Goals & Objectives - Review and approve FMLA requests for Pima County employees (except court employees) - Enhance the New Employee Orientation Program for maximum effectiveness - Establish and implement a consistent systematic process that incorporates a diverse group of subject matter experts - Plan and schedule sessions, prepare agendas, organize presenters and conduct audits to ensure program efficiency - Troubleshoot problems, issues and concerns promptly to minimize any adverse impact on program operations - Process all Pima County new hires (except those of Superior Court, Clerk of the Superior Court, and Juvenile Courts) through E-Verify - Comply with discrimination laws on sexual and workplace harassment prevention - Provide formal classroom training and one-on-one coaching - Provide specialized training to address discriminatory conduct attributed to a a designated group or department - Facilitate triennial training sessions to ensure countywide compliance with Board policies and a Superior Court mandate - Provide a venue and process for professionally resolving internal complaints and work-related disputes - Promptly investigate allegations - Facilitate mediation process - Provide as needed "intake" of complaints from management and employees 10-87 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training - Review and process all CAT Bank enrollments and requests for hours for each pay period. - Ensure County wide compliance with the FML and CAT Bank leave and E-Verify in accordance with County procedure - Ensure accurate payment of back wages in compliance with the FLSA and County policies - Promptly investigate claims of unpaid wages - Work in concert with Finance-Payroll to process payments - Provide official MSR/PP interpretations to Pima County management staff and employees - Provide as needed "intake" of questions and concerns - Promptly interpret and respond to questions and concerns - Prepare management staff to function successfully in a public sector environment - Generate courses that promote compliance and consistent application of personnel management principles and department directives - Provide technical assistance and compliance review for the Trainee and Performance Management programs - Ensure County wide compliance with the mandatory management training program - Plan, organize and facilitate the management core series curriculum - Create and implement a system for tracking compliance - Maintain attendance records in accordance with established retention policy guidelines FY 2015/2016 Actual Program Performance Measures Number of contacts for MSR/PP interpretation FY 2016/2017 Estimated FY 2017/2018 Planned 2,064 1,750 1,700 ADA requests for accommodation 55 85 60 Investigations conducted 46 65 40 Requests for mediation 18 25 18 Management Core Series Training (headcount) 836 1,200 1,250 Specialized Training / Coaching (headcount) 170 50 50 New Employee Orientation (headcount) 529 510 510 Employees processed through E-Verify 1,422 1,450 1,479 Number of FMLA requests received 717 788 828 Number of FMLA requests approved 633 697 732 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 788,335 847,918 796,589 Operating Expenses 43,551 67,994 68,282 831,886 915,912 864,871 8 - - 8 - - 831,878 915,912 864,871 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 10-88 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Total Program Funding Program Staffing FTEs 10-89 831,886 915,912 864,871 10.00 10.00 10.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits Function Administer the self insurance Health Benefits Trust Internal Service Fund. Provide employees with comprehensive and affordable benefits options for healthcare (medical and dental), life insurance, as well as other ancillary services and provide education to enable employees to make well informed decisions on benefits that will meet their individual needs. Provide quality programs and activities to encourage and support healthy, active lifestyles of the employees and their families. Description of Services Provide employees a comprehensive health benefits package with affordable options from which to choose and assist employees to make informed decisions regarding the best coverage at the most affordable cost based on their individual needs. Provide benefits administration and advocacy; contract development, negotiations, and renewal activity; and benefits open enrollment and special program coverage. Develop a strategic approach for providing the best benefits and insurance packages for eligible employees and their dependents. Emphasize the importance of education, awareness, self care, and behavior change programs to enhance overall well being. Provide rewards for healthy behaviors of County employees through financial and other incentives including those connected with health insurance premiums. Provide special follow-up and assistance to employees identified at highest risk for preventable illnesses and excessive medical costs, and when health problems do exist help employees better manage their condition through an organized intervention program. (Note: The HR Director is the designated Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals & Objectives - Provide education and resources to help employees identify and reduce health risks before serious health problems occur and thereby hold needed interventions to no more than 1% of covered employees - Reduce benefits complaints for resolution to 10% or less - Inform and educate employees regarding the County's various plans and benefits options through scheduled benefit information sessions - Provide employees a comprehensive wellness program to help control increases in medical costs and improve quality of life through various scheduled wellness events FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percentage of employees attending benefit information sessions 45% 45% 45% Percentage of benefits complaints for resolution 10% 10% 10% Percentage of covered employees needing Human Resorces intervention for health issues Total attendance at wellness events 1% 1% 1% 50,940 52,000 53,000 10-90 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 781,796 1,093,700 1,006,601 58,281,565 68,541,684 68,765,728 59,063,361 69,635,384 69,772,329 62,742,509 68,899,643 69,136,187 2,183,230 1,967,200 2,029,409 186,012 75,690 220,000 65,111,751 70,942,533 71,385,596 General Fund Support - - - Net Operating Transfers In/(Out) - (3,300,000) (3,400,000) (6,048,390) 1,992,851 1,786,733 Other Funding Sources - - - Total Program Funding 59,063,361 69,635,384 69,772,329 14.00 15.00 14.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-91 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Human Resources Program: Reports and Records Function Maintain official employee personnel records in automated information program; maintain data necessary to meet federal reporting requirements; process personnel action forms; process data in Enterprise V5; and manage the employee discount and bus pass program. Description of Services Manage the Records Center which houses all electronic official personnel files and hardcopy medical files of terminated employees. Respond to subpoenas and requests for employment verifications. Maintain personnel documents within the records center in a manner consistent with the Arizona Revised Statutes (ARS) and Human Resources Policies and Procedures. Manage the employee discount and bus pass programs and ensure proper reconciliation of each account. Verify and process all personnel action forms to ensure compliance with County rules and policies. Program Goals & Objectives Ensure data entered into Enterprise V5 are accurate and timely in accordance with County rules and policies. Ensure that official personnel records are maintained accurately, timely, completely, and are easily accessible in accordance with the Arizona State Retention Schedule FY 2015/2016 Actual Program Performance Measures Personnel records reviewed for compliance with Arizona State Retention Schedule 1,330 FY 2016/2017 Estimated 1,100 FY 2017/2018 Planned 1,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 224,846 236,747 236,487 Operating Expenses 72,514 82,450 82,450 297,360 319,197 318,937 73,677 83,820 83,820 73,677 83,820 83,820 223,683 235,377 235,117 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 297,360 319,197 318,937 4.00 4.00 4.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-92 Pima County FY 2017/2018 Adopted Budget Information Technology Expenditures: Revenues: 38,769,912 FTEs 23,508,063 170.00 Function Statement: Manage the County's computer and network processing, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Provide testing, maintenance, and repair servicing to support the Pima County Wireless Integrated Network (PCWIN) radio system. Administer a new internal service fund for the acquisition of computer hardware and software for all departments of the County which was approved by the Board of Supervisors in November 2014. Mandates: None Expenditures by Program Telecommunications 16.35% Computer Hardware Software 48.94% Information Technology 34.71% Sources of All Funding Operating Transfers In 1.46% General Fund Support 33.12% Department Revenue 60.62% Fund Balance Decrease 4.80% 10-93 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Information Technology FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Computer Hardware Software 13,872,596 19,302,013 18,972,660 Information Technology 11,720,034 13,467,918 13,457,509 756,351 884,541 - Telecommunications 4,043,969 5,590,179 6,339,743 Total Expenditures 30,392,950 39,244,651 38,769,912 17,131,538 19,461,910 17,351,041 460,402 611,301 611,301 5,287,690 5,297,808 5,545,721 22,879,630 25,371,019 23,508,063 11,347,181 12,856,617 12,846,208 (100,655) (16,720) 554,363 (3,733,206) 1,033,735 1,861,278 - - - 30,392,950 39,244,651 38,769,912 51.50 54.00 54.00 100.00 97.00 102.00 Radio System - Fixed Network 10.00 10.00 Telecommunications 18.00 16.00 14.00 Total Staffing (FTEs) 179.50 177.00 170.00 Radio System - Fixed Network Funding by Source Revenues Computer Hardware Software Information Technology Telecommunications Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Computer Hardware Software Information Technology 10-94 - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Computer Hardware Software Function Provide centralized purchasing and leasing of computers and related devices for all departments of the County in order to promote more consistency and uniformity thereby reducing acquisition and maintenance costs. Design, install, and support County-wide server and storage systems that provide the capacity and technological sophistication necessary to support the growth and increasing diversity of the County's many digital information systems. Control the costs of the County-wide software applications by utilizing enterprise software licensing agreements to obtain the best prices available. Description of Services Leased Hardware: Manage and support the application and operating system deployments to client devices as well as the physical lifecycle replacement of devices in order to meet the organization's needs. Coordinate and monitor the deployment of computer hardware for County departments using standardized configurations and specifications. Provide a Network Operations Center (NOC) to respond to and resolve systems problems and issues in an efficient and effective manner. Provide access to an e-Learning environment and assist in the training and development of County employees in the use of computer software and hardware. Server & Storage: Responsible for the architecture, configuration, implementation, and on-going support of all servers, storage and data center networking equipment for Pima County. Act as the first responders to system outages and disaster recovery initiatives. Support County-wide enterprise applications (Active Directory, Email, File Server Access, Web Filtering, Backup solutions, Operating Systems, SharePoint, etc.) and unique departmental systems. Maintain the storage infrastructure of over 1.5 Petabytes and the Virtual Server environment of over 1,200 servers. Provide online transaction processing, offline processing, central data, forms design, and security for accessing stored data. Enterprise Software: Control the costs of the Microsoft Enterprise Agreement for the County as well as the Academic agreement supporting the Library District by acquiring Microsoft software (Office, Windows, Client Access Licenses, SQL, Exchange, etc.) at the best price for the County and maintaining licensing compliance. Maintain current software updates on all County desktop computers. Provide technical assistance to client departments in the areas of training services and implementation of required software technology. Program Goals & Objectives - Resolve critical outages within 4 hours Maintain 100% storage/server availability (excluding scheduled maintenance) Maintain a rate of at least 95% of customers satisfied during the service desk incident closeout process Respond to client trouble tickets within suggested Service Level Agreements (SLA) guidelines (Critical - 4 hours, High 24 hours, Normal - 4 days) - Ensure critical electronic information resources are available 24 hours per day 365 days per year FY 2015/2016 Actual Program Performance Measures Client trouble tickets responded to within suggested Service Level Agreements (SLA) guidelines Critical outage situations resolved within 4 hours 85% Critical electronic information resources are available 24 hours 365 days Storage/server availability (excluding scheduled maintenance) Customers rating satisfactory or higher in NOC incident close out process 10-95 FY 2016/2017 Estimated FY 2017/2018 Planned 85% 85% 99% 99% 100% 100% 100% 100% 100% 100% 100% 91% 91% 91% Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Computer Hardware Software FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 4,108,835 4,746,555 4,677,716 Operating Expenses 9,763,761 14,555,458 14,253,360 - - 41,584 13,872,596 19,302,013 18,972,660 17,075,798 19,461,910 17,303,030 48,063 - 48,011 7,677 - - 17,131,538 19,461,910 17,351,041 General Fund Support - - - Net Operating Transfers In/(Out) - - 567,971 (3,258,942) (159,897) 1,053,648 Other Funding Sources - - - Total Program Funding 13,872,596 19,302,013 18,972,660 51.50 54.00 54.00 Program Expenditures by Object Depreciation Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-96 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Function Manage the County's information technology (IT) environment and oversee IT Department administration. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-Commerce and GIS services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals & Objectives - Maintain 100% online system availability (excluding scheduled maintenance) - Resolve citizen complaints against cable companies within two business days - Perform scheduled monthly system outages for maintenance FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Approved projects completed on time and within budget n/a n/a 130 Purchase requests completed within 72 hours of final requirements submittal 736 750 750 Leases completed within 10 business days of final requirements submittal 58% 58% 30% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 8,467,437 9,730,134 10,089,387 Operating Expenses 3,252,597 3,657,784 3,368,122 - 80,000 - 11,720,034 13,467,918 13,457,509 - 20,000 - 460,402 591,301 611,301 460,402 611,301 611,301 11,347,181 12,856,617 12,846,208 (87,549) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 11,720,034 13,467,918 13,457,509 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-97 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Information Technology 100.00 Program Staffing FTEs 10-98 97.00 102.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Radio System - Fixed Network Function Support and maintain the nation's most advanced regional public safety radio communications system--the Pima County Emergency Radio System--which consists of a cooperative of 32 fire, emergency and law enforcement agencies led by the Pima County Office of Emergency Management and Homeland Security (OEM) and the Pima County Sheriff Department. The system became operational in March 2014. Description of Services Perform testing, repairs, and preventive maintenance services on the fixed network facilities (computers, fixed equipment, and towers) of the 800 MHZ OEM radio system to assure that it is functioning and available at all times for emergency situations requiring communication and coordination among many agencies in the County. Ensure that adequate funding is provided by the governing board and members of the cooperative for system repairs and maintenance servicing as needed through excellent maintenance practices and effective partnerships with the member agencies. Identify areas for improvements to enhance the performance of the system. (Note: Beginning fiscal year 2017/18, this program is moved to the Wireless Integrated Network department.) Program Goals & Objectives - Maintain Public Safety Voice Radio Network reliability and availability at 100% (excluding scheduled maintenace) - Execute repair and maintenance work orders to effectively maintain the fixed network FY 2015/2016 Actual Program Performance Measures None Submitted n/a FY 2016/2017 Estimated n/a FY 2017/2018 Planned n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 756,351 884,541 - 756,351 884,541 - General Fund Support - - - Net Operating Transfers In/(Out) - - - 756,351 884,541 - Other Funding Sources - - - Total Program Funding 756,351 884,541 - 10.00 10.00 Program Expenditures by Object Personnel Services Total Program Expenditures Fund Balance Decrease/(Increase) Program Staffing FTEs 10-99 - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Function Provide excellent quality voice and data communications services for all Pima County departments and offices through the County's high-speed network and high capacity storage infrastructure. This internal service fund also previously provided wireless radio services to County departments and subscriber outside agencies, but this function has now become part of the new County-wide emergency radio system in the Office of Emergency Management and Homeland Security (OEM) as of March 2014. This fund will continue to provide maintenance servicing on the new mobile radio units. Description of Services Provide internal voice (telephone) and data networks, end user client support and associated services, to all Pima County departments. Plan, install, and maintain the County's high-speed data and voice network, servers, and storage infrastructure. Maintain infrastruture diagrams to determine ongoing capacity needs and long range plans for network system growth. Maintain inventories of hardware and software needed to support the system. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Operate a 24x7 Network Operations Center to support end-user clients with technical problems and issues both remotely and onsite utilizing field technicians. Program Goals & Objectives - Ensure high quality customer service - Achieve at least 90% incident resolution rate with initial customer contact - Achieve at least 95% incident resolution rate with first line contact in the Network Operations Center (NOC) - Maintain full and consistent network and Internet availability 24 hours per day 365 days per year (excluding scheduled maintenance or unforeseen outages) - Provide the highest quality voice and data services at the lowest reasonable cost - Achieve 100% rate for response and resolution times within appropriate industry guidelines for critical (4 hours), high (24 hours), or normal (4 days) incidents FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Customer ratings of satisfactory or better on monthly surveys of clients 95% 95% 99% First contact incident or request resolved with initial customer contact 90% 95% 95% Response and resolution times within appropriate guidelines for critical, high, and normal incidents 100% 100% 100% Network/internet availability (excluding scheduled maintenance or outages) Online system availability (excluding scheduled maintenance) 99% 99% 99% 99% 99% 99% 12 12 12 Scheduled monthly system outages for maintenance per year 10-100 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,483,287 1,570,083 1,383,852 Operating Expenses 2,252,613 3,442,808 4,189,837 40,252 - - Contra Expense (40,251) - - Depreciation 308,068 577,288 766,054 4,043,969 5,590,179 6,339,743 5,230,948 5,113,668 5,535,721 Miscellaneous Revenue 37,779 171,740 - Investment Earnings 18,963 12,400 10,000 5,287,690 5,297,808 5,545,721 - - - (13,106) (16,720) (13,608) (1,230,615) 309,091 807,630 Other Funding Sources - - - Total Program Funding 4,043,969 5,590,179 6,339,743 18.00 16.00 14.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-101 This page intentionally left blank. 10-102 Pima County FY 2017/2018 Adopted Budget Non Departmental Expenditures: 255,649,825 Revenues: FTEs 60,215,494 0.00 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, Debt Service, Mandated Payments, and Rocking K South CFD activities. (Note: Total revenue for this department amounts to $575,913,343 with $515,697,849 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $60,215,494, is the amount to be considered as departmental revenue.) Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents Expenditures by Program Non Departmental 3.21% Rocking K South CFD 0.02% Contingency 21.50% Mandated Payments 22.38% General Government Revenues 0.17% Debt Service 52.72% Sources of All Funding Hotel Tax Proceeds Visit Tucson 1.35% General Government Revenues 0.16% Non Dept RevenueRural Metro PCWIN Radios 0.03% Rocking K South CFD Bonds 0.04% Non Dept RevenueVehicle Towing 0.12% Debt Service Revenue-Property Taxes 21.58% 1.30% Self Insurance Reserve 0.52% Non Departmental 22.09% Mandated Payments Contingency Revenue 0.08% General Fund Support 45.10% Debt Service Revenue-Investment Earnings 0.08% 21.19% Contingency Operating Transfers In 31.46% 10-103 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Non Departmental FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Contingency 8,580,758 72,063,990 54,955,696 Debt Service 120,777,717 115,455,401 134,790,376 274,388 708,050 423,050 56,839,965 56,959,070 57,226,721 8,789,157 9,286,072 8,203,982 - - 50,000 195,261,985 254,472,583 255,649,825 Contingency 149,299 - 211,860 Debt Service 53,009,095 54,284,900 56,138,480 503,585,047 511,471,420 515,697,849 3,814,593 3,761,254 3,865,154 560,558,034 569,517,574 575,913,343 (408,493,951) (354,265,033) (358,733,799) 30,169,932 38,610,089 40,879,895 1,725,836 609,953 (2,509,614) Other Funding Sources 11,302,134 - 100,000 Total Program Funding 195,261,985 254,472,583 255,649,825 General Government Revenues Mandated Payments Non Departmental Rocking K South CFD Total Expenditures Funding by Source Revenues General Government Revenues Non Departmental Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Staffing (FTEs) by Program Total Staffing (FTEs) 10-104 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals & Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $50,292,886. The Budget Stabilization Fund provides for the following expenditures: Juvenile Corrections State Cost Shift Painted Hills Payment ITD Server & Storage Use Kino Sports Complex Deferred Maintenance NRPR Section 10 Permit Sustainability Section 10 Permit Arizona Conservation Corps Constables Case Management System JobPath Domestic Violence Arrest Team - Superior Court Desert Survivors Community Restitution Program - Superior Court Tumamoc - Sustainability Higher Ground/Tucson Community Schools YWCA-House of Neighborly Services Humane Borders Oro Valley Cooperative Public Art Project Women's Counseling Network U of A Earth Day Cooperative Project City of Gastronomy 1,726,804 1,061,029 496,000 300,000 255,399 142,837 100,000 100,000 100,000 63,285 57,200 55,756 45,000 39,000 32,500 30,000 25,000 18,000 10,000 5,000 4,662,810 FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Monthly accounting reconciliations performed 12 12 12 Status report updated for each transaction yes yes yes 10-105 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Contingency FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,351 - 114,657 Operating Expenses 4,954,860 64,899,242 53,780,010 Debt Service 3,624,547 7,164,748 1,061,029 8,580,758 72,063,990 54,955,696 - - 38,900 148,904 - 120,000 - - 52,960 148,904 - 211,860 395 - - 395 - - General Fund Support 5,025,621 64,899,242 54,907,157 Net Operating Transfers In/(Out) 3,406,233 7,164,748 (163,321) (395) - - Other Funding Sources - - - Total Program Funding 8,580,758 72,063,990 54,955,696 Program Expenditures by Object Personnel Services Total Program Expenditures Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Investment Earnings Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) 10-106 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Debt Service Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the long term debt for transportation bonds, general obligation bonds, certificates of participation, and sewer revenue bonds and obligations. Program Goals & Objectives - Account for long term debt and provide payment in an accurate and timely manner FY 2015/2016 Actual Program Performance Measures Transactions accurately recorded 100% FY 2016/2017 Estimated 100% FY 2017/2018 Planned 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 120,777,717 115,455,401 134,790,376 120,777,717 115,455,401 134,790,376 52,725,631 54,189,900 55,923,480 Intergovernmental 13,933 - - Miscellaneous Revenue 43,289 - - 226,242 95,000 215,000 53,009,095 54,284,900 56,138,480 - - - 54,698,853 60,560,548 81,111,510 1,767,635 609,953 (2,459,614) Other Funding Sources 11,302,134 - - Total Program Funding 120,777,717 115,455,401 134,790,376 Program Expenditures by Object Debt Service Total Program Expenditures Program Funding by Source Revenues Property Taxes Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-107 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: General Government Revenues Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals & Objectives - Ensure that earned revenues are actually received - Provide timely and accurate revenue information to County management FY 2015/2016 Actual Program Performance Measures Revenue status reports produced 12 FY 2016/2017 Estimated 12 FY 2017/2018 Planned 12 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,869 - - 195,625 708,050 423,050 74,894 - - 274,388 708,050 423,050 Property Taxes 336,904,381 338,267,342 342,307,832 Intergovernmental 139,491,726 144,700,760 149,355,212 23,726,862 25,112,318 20,175,805 3,109,676 3,180,000 3,360,000 (3,263) 1,000 (1,000) 355,665 210,000 500,000 503,585,047 511,471,420 515,697,849 (475,378,956) (481,648,163) (475,206,505) (27,931,703) (29,115,207) (40,068,294) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 274,388 708,050 423,050 Program Expenditures by Object Personnel Services Operating Expenses Debt Service Total Program Expenditures Program Funding by Source Revenues Charges for Services Licenses & Permits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-108 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Mandated Payments Function Fund and administer the County's contribution to state health care programs. Description of Services Pay the County's contributions to Arizona Health Care Containment System (AHCCCS) Acute Care and to the Arizona Long Term Care System (ALTCS) programs, as well as additional contributions resulting from the October, 2001 implementation of Proposition 204. Program Goals & Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems FY 2015/2016 Actual Program Performance Measures Timely payments made to mandated state health programs 100% FY 2016/2017 Estimated 100% FY 2017/2018 Planned 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 56,839,965 56,959,070 57,226,721 Total Program Expenditures 56,839,965 56,959,070 57,226,721 General Fund Support 56,839,965 56,959,070 57,226,721 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 56,839,965 56,959,070 57,226,721 Program Expenditures by Object Operating Expenses 10-109 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $3,495,900 to Visit Tucson, formerly known as the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $94,066, the U.S. Mexico Border Counties Coalition of $13,577, National Council of Elected County Executives of $5,000, and Arizona Technology Council of $1,400. Provide expenditure authority of $1,039,000 for Arizona Department of Revenue operating costs; $104,797 for Special Projects; $21,815 for Bond Oversight; $57,000 for Lobbyist costs; and $3,371,427 for the General Fund portion of self insurance costs. Record net revenues of $300,000 for the towing component of the Sheriff Department Vehicle Impound Program and revenue of $69,254 from Rural Metro for PCWIN Radios. Program Goals & Objectives - Provide and account for all Non Departmental activities FY 2015/2016 Actual Program Performance Measures Transactions accurately recorded 100% FY 2016/2017 Estimated 100% FY 2017/2018 Planned 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 10,027 18,000 13,000 8,777,311 9,263,072 8,188,982 1,819 5,000 2,000 8,789,157 9,286,072 8,203,982 3,266,795 3,207,000 3,495,900 5,543 - - 13,470 - - 476,012 548,836 366,437 7,918 5,418 2,817 3,769,738 3,761,254 3,865,154 249 - - 38,498 - - 6,108 - - 44,855 - - Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total 10-110 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding 10-111 5,019,419 5,524,818 4,338,828 (3,451) - - (41,404) - - - - - 8,789,157 9,286,072 8,203,982 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Non Departmental Program: Rocking K South CFD Function This Community Facilities District is formed to purchase eligible infrastructure of the Rocking K South master plan development through the issuance of bonds, and to fund the operation, maintenance and administration of the District through the levy of ad valorem tax on property in the District. Description of Services Execute the Development and Intergovernmental Agreement which identifies the eligible infrastructure, how the infrastructure could be purchased, the debt that may be issued, the tax that may be levied, and the operational support that may be provided to the District by the County. Call for an election of the District voters to authorize District tax levies and District debt. Issue District general obligation debt to purchase completed roads, sewer systems, parks, and other public infrastructure from the developer as identified in the District's Master Plan. Program Goals & Objectives - Ensure that the District pays competitively procured prices for acceptable infrastructure that is in line with Pima County's Comprehensive Plan - Require that the Developer comply with both the state and County procurement requirements when designing and constructing the eligible infrastructure - Ensure that the District is fiscally sound by supporting its operations with an operations and maintenance tax and only issuing debt that can readily be paid by the District debt service tax FY 2015/2016 Actual Program Performance Measures None Submitted n/a FY 2016/2017 Estimated n/a FY 2017/2018 Planned n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted - - 50,000 Total Program Expenditures - - 50,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (50,000) Other Funding Sources - - 100,000 Total Program Funding - - 50,000 Program Expenditures by Object Personnel Services 10-112 Pima County FY 2017/2018 Adopted Budget Office of Emergency Management & Homeland Security Expenditures: Revenues: 2,378,893 FTEs 1,376,821 8.00 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation, and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program Emergency Mgt/Homeland Security 100% Sources of All Funding General Fund Support 42.12% Department Revenue 57.88% 10-113 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Office of Emergency Management & Homeland Security FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Emergency Mgt/Homeland Security 1,830,577 2,696,382 2,378,893 OEM Radio System 1,932,283 - - Total Expenditures 3,762,860 2,696,382 2,378,893 981,981 1,756,549 1,376,821 OEM Radio System 2,959,572 - - Total Revenues 3,941,553 1,756,549 1,376,821 790,096 939,833 1,002,072 (1) - - (968,788) - - - - - 3,762,860 2,696,382 2,378,893 Emergency Mgt/Homeland Security 8.50 8.50 8.00 OEM Radio System 2.00 - - 10.50 8.50 8.00 Funding by Source Revenues Emergency Mgt/Homeland Security General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 10-114 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security Function Protection, prevention, mitigation, response, and recovery activities to reduce the loss of life and property damage to the citizens of Pima County resulting from human-caused and natural disasters in accordance with Arizona Revised Statutes Title 26 as well as various directives from the President and the United States Department of Homeland Security. Description of Services Provide professional emergency management, including planning, organizing, equipping, training, and exercising, to protect the lives and property of the residents of Pima County from disasters and emergencies. Coordinate with and assist other County departments, community organizations, and other jurisdictions at the local, county, state, tribal, and federal levels including both public and private sector entities to develop coordinated, interoperable, whole community capabilities to ensure the highest level of individual and agency preparedness to protect, prevent, mitigate, respond, and recover from events. Program Goals & Objectives - Maintain comprehensive, coordinated County emergency response plans to protect, prevent, mitigate, respond, and recover from disasters and emergencies - Provide regular, quality training in emergency management mission areas to response agencies at all levels and to other stakeholders such as community support organizations - Maintain a state of the art Emergency Operations Center (EOC) and up to date emergency plans to assist County and local jurisdictions in operational coordination during emergencies and planned special events to include coordination with local, county, tribal, state and federal partners, and with private entities and citizens - Implement the National Incident Management System (NIMS) Incident Command principals - Maintain the EOC in a state of constant readiness - Open and make operational the EOC within one hour of notification - Ensure that the state version of WebEOC is configured for Pima County jurisdictions and tribes to manage their own incidents and to share information and/or coordinate with the County - Update the identification and resource typing of assets within Pima County and incorporate resource management concepts such as typing, inventorying, and cataloging - Coordinate, conduct, and participate in regular, realistic emergency response exercises and activities - Provide jurisdictions within Pima County timely, accurate, and complete information (including communications and command and control systems) to enable them to respond to emergency situations and/or threats quickly, efficiently, and effectively to safeguard the lives and property of the citizens of Pima County - Assist agencies and jurisdictions in maintaining multi hazard mitigation plans that enable them to minimize the effect of potential disasters on the life and property of their residents and public and private entities - Maintain and manage the Everbridge Mass Notification system for geography-based emergency announcements and non-emergency messages targeting all citizens of Pima County, and for work related notifications to employees of Pima County and its jurisdictions, fire district and tribal entities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Update existing plans 6 8 6 Public education and awareness, community outreach presentations Training classes in Pima County 26 26 30 44 50 50 Exercises attended 44 50 50 10-115 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 680,980 720,240 752,818 1,138,266 1,951,342 1,587,275 11,331 24,800 38,800 1,830,577 2,696,382 2,378,893 10,085 - - 10,085 - - 971,511 1,756,549 1,376,821 385 - - Grant Revenue Sub-Total 971,896 1,756,549 1,376,821 General Fund Support 790,096 939,833 1,002,072 (1) - - 58,501 - - Other Funding Sources - - - Total Program Funding 1,830,577 2,696,382 2,378,893 8.50 8.50 8.00 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-116 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: OEM Radio System Function Manage the nation's most advanced public safety radio system on behalf of a 22 member Pima County Cooperative. Accomplish this task through effective administration and liaison with local law enforcement, fire service, and public service organizations. Provide funding for operating and maintenance costs associated with the radio system and cooperative governed by the Pima County Wireless Integrated Network (PCWIN) Board of Directors and not covered by any other Pima County departmental budget. Procure and manage grant funding from federal and state programs. Description of Services Manage the efficacy of the PCWIN 800 MHZ Radio System and cooperative. Create, execute, and report the Special Revenue Fund budget on behalf of the PCWIN Board of Directors. (Note: Beginning in fiscal year 2016/17, OEM Radio System was renamed Wireless Integrated Network and is presented under its own department.) Program Goals & Objectives - Ensure all radio system operating and maintenance costs are budgeted - Provide a public safety voice radio system with 99% up time - Ensure all unscheduled maintenance requirements are fulfilled in accordance with the PCWIN Service Level Agreements - Develop procedures and technological solutions that permit Pima County agencies to communicate via voice radio with mission essential state and federal agencies located in Pima County - Ensure operations and maintenance costs are kept affordable for the cooperative members - Mitigate costs by securing grant funding FY 2015/2016 Actual Program Performance Measures Voice radio system up time All operating & maintenance costs budgeted FY 2016/2017 Estimated FY 2017/2018 Planned 100% n/a n/a yes n/a n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 238,604 - - 1,682,485 - - 11,194 - - 1,932,283 - - 2,882,667 - - Miscellaneous Revenue 65,540 - - Investment Earnings 11,365 - - 2,959,572 - - Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total 10-117 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: OEM Radio System General Fund Support - - - Net Operating Transfers In/(Out) - - - (1,027,289) - - Other Funding Sources - - - Total Program Funding 1,932,283 - - Fund Balance Decrease/(Increase) Program Staffing FTEs 2.00 10-118 - - Pima County FY 2017/2018 Adopted Budget Procurement Expenditures: 2,467,977 Revenues: 0 FTEs 29.75 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 27.90% Materials & Services 45.42% Design & Construction 26.68% Sources of All Funding General Fund Support 100% 10-119 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Procurement FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 497,408 544,431 688,531 Design & Construction 556,616 589,757 658,494 1,139,939 1,127,270 1,120,952 134,039 186,516 - Total Expenditures 2,328,002 2,447,974 2,467,977 General Fund Support 2,328,002 2,447,974 2,467,977 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,328,002 2,447,974 2,467,977 Administration 5.00 5.75 7.75 Design & Construction 7.00 7.00 8.00 14.00 14.00 14.00 3.00 3.00 29.00 29.75 Materials & Services Vendor Relations & SBE Program Total Program Funding Staffing (FTEs) by Program Materials & Services Vendor Relations & SBE Program Total Staffing (FTEs) 10-120 29.75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Administration Function Provide the administrative functions of the department. Conduct contracts review, provide training, provide guidance and direction to ensure compliance with policies and procedures, and support County Vendor Self Service System (VSS). Description of Services Provide general management for all aspects of the Procurement function in Pima County as defined in the Pima County Code and Board of Supervisors Policies. Implement practices, competency, and systems changes and associated procurement training to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Maintain and update the Pima County Vendor and Employee Records (AMS Advantage) that provides current vendor information to assist in procurement opportunities to all departments in Pima County and current payment information on the vendor records to assure proper and prompt payments to vendors. Oversee creation and modification of over 19,000 vendor records in AMS Advantage through Vendor Self Service (VSS). Create and modify policies and procedures for creating and modifying vendor records in AMS. Make recommendations for revisions/upgrades to VSS and Vendor Registration and Messaging Portal (VRAMP). Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Maintain contracts in the central repository for the County. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contracts training to departments. Manage the disposition of surplus personal property. Maintain and distribute the Procurement Policy and Procedures Manual. Manage the PCard Payment Program to ensure the prudent expenditure of public funds and to optimize rebate revenues. Maintain the PCard website for card administrators and users. Upgrade and maintain the department systems for vendors, users and electronic contracts. Maintain and update the department Internet and Intranet websites. Arrange and set up multimedia presentations for County departments. Coordinate surplus property auctions. Conduct online County wide and vendor satisfaction surveys. Serve on County wide Government/Systems committee. Program Goals & Objectives - Provide excellent customer service to the vendor community Utilize technology solutions for efficiency and to expand vendor's access to procurement-related information Demonstrate a strong foundation of procurement principles and utilize best practices Provide ancillary services and oversee procurement processes for the vendor community and Pima County departments to ensure a fair, consistent, and open process - Provide excellent customer service to County staff including contract processing guidance and training classes FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of vendors satisfied or highly satisfied in their interactions with Procurement staff 0% 85% 85% Percent of customers satisfied or highly satisfied in their interactions with Contract Administration staff Outstanding Agency Accreditation Achievement Award received 79% 85% 85% yes yes yes Achievement of Excellence in Procurement Award received yes yes yes Percent of new vendors registered via VSS 27% 40% 80% 10-121 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 453,110 496,799 636,504 Operating Expenses 44,298 47,632 52,027 Total Program Expenditures 497,408 544,431 688,531 General Fund Support 497,408 544,431 688,531 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 497,408 544,431 688,531 5.00 5.75 7.75 Program Expenditures by Object Program Staffing FTEs 10-122 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Design & Construction Function Procure design, construction, and related services for all County departments under the authority of Title 34 Arizona Revised Statutes and BOS Policy D29.1. Consult with Public Works departments and Facilities Management regarding solicitations, project delivery methods, management and contracts administration. Manage Pima County Business Enterprise and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Create and modify Small Business Enterprise (SBE) and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE compliance in design and construction projects and in the procurement of goods and services as well as Disadvantaged Business Enterprise (DBE) compliance in federally-funded design and construction projects. Monitor expenses and procurement opportunities offered in County SBE/DBE efforts. Description of Services Procure construction, architecture, engineering, and related services for the Public Works, Facilities Management, Regional Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each project. Work with the County Attorney to research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Identify and apply federal grant requirements where needed. Research and recommend alternative project delivery methods. Manage the procurement and evaluation process, draft award documents, and manage the contract and amendment/change order signature processes. Ensure consistency with federal, state and county law and policy. Process all change orders and amendments for construction, architecture, engineering, and related contracts. Craft appropriate documents. Ensure that individuals serving on evaluation committees are appropriately trained. Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding and insurance information. Review all County construction projects for SBE or DBE participation. Set individual project goals. Attend pre bid and pre construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the City of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. For federally-funded design and construction projects, work with granting agency to administer a DBE goal and ensure payment and reporting compliance. Review all County projects with SBE/DBE participation goals and track prime contractor performance, payments and program compliance as outlined in Ordinance 1997-44. Monitor payment and SBE/DBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on site visit compliance investigations and contract payment review and verification. Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Program Goals & Objectives - Provide excellent customer service to client departments - Provide tactical and strategic guidance to all County departments to procure design, construction, and related services under the authority of Title 34 Arizona Revised Statutes and BOS Policy D29.1 - Conduct the procurement of design and construction-related services for client departments in an efficient manner while maintaining regulatory compliance 10-123 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Design & Construction FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of requisitions processed within the prescribed milestones 0% 82% 87% Percent of customers satisfied or highly satisfied in their interactions with the division 88% 85% 85% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 536,015 562,791 625,218 Operating Expenses 20,601 26,966 33,276 Total Program Expenditures 556,616 589,757 658,494 General Fund Support 556,616 589,757 658,494 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 556,616 589,757 658,494 7.00 7.00 8.00 Program Expenditures by Object Program Staffing FTEs 10-124 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services primarily covered in Chapter 11 of the Procurement Code, with the exception of Design and Construction Services governed by Title 34 of Arizona Revised Statutes. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Provide procurement-related testing and training support to the CGI system users as well as assist with the designing of reports, forms and documents for new and existing processes and functionality. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code, Board of Supervisors Procurement Policies, and County Administrative Procedures optimizing the use of green attributes as deemed possible and practical. Procure all materials and services required by the County with the exception of construction-related requirements that are procured by the Design and Construction Division. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide to all County departments formal training, guidance and support regarding their procurement-related responsibilities. Develop specifications which significantly and beneficially impact costs and supplier performance and comply with procurement-related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement-related processes and Administrative Procedures. Program Goals & Objectives - Provide excellent customer service to client departments - Conduct the procurement of materials and services for the client departments in an effective manner while maintaining regulatory compliance - Provide tactical and strategic guidance to all County departments to procure materials and services under the authority of Title 11 Arizona Revised Statutes FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of requisitions processed within the prescribed milestones 93% 86% 90% Percent of customers satisfied or highly satisfied in their interactions with the division 78% 85% 85% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,109,142 1,086,473 1,067,080 30,797 40,797 53,872 Total Program Expenditures 1,139,939 1,127,270 1,120,952 General Fund Support 1,139,939 1,127,270 1,120,952 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Personnel Services Operating Expenses 10-125 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Other Funding Sources - - - Total Program Funding 1,139,939 1,127,270 1,120,952 14.00 14.00 14.00 Program Staffing FTEs 10-126 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Function Manage Pima County Vendor Relations, Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE) and Living Wage Compliance programs as mandated by Pima County Ordinances 1997 44 and 2002 1. Oversee creations and modifications of over 19,000 vendor records in AMS Advantage through Vendor Self Service (VSS) and Vendor Registration and Messaging Portal (VRAMP) and manually entered by Vendor Relation Staff. Create and modify Policies and Procedures for creating and modifying Vendor Records in AMS. Make recommendations for revisions/upgrades to VSS and VRAMP. Create and modify SBE and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE and DBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. Description of Services SBE Program: Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre bid and pre construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. For federally-funded design and construction projects, work with granting agency to administer a DBE goal and ensure payment and reporting compliance. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002 1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor and Employee Records (AMS Advantage) that provides current vendor information to assist in procurement opportunities to all departments in Pima County and current payment information on the vendor records to assure proper and prompt payments to vendors. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. SBE, DBE and Living Wage Compliance: Review all County projects with SBE/DBE participation goals, and track prime contractor performance, payments and program compliance as outlined in Ordinance 1997 44. Monitor payment and SBE/DBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on site visit compliance investigations and contract payment review and verification. Note: beginning in fiscal year 2017/18 this function has been consolidated with other programs. Program Goals & Objectives - Create and maintain all local and small business vendor and employee records in AMS Advantage and other databases - Conduct community outreach events for current and prospective vendors - Provide SBE/DBE vendor training programs - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary 10-127 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Minority-owned SBE vendors in database 79 79 n/a On-site Living Wage compliance visits 34 34 n/a County vendors in database 19,470 20,470 n/a Woman-owned SBE vendors in database 65 65 n/a Non-MWBE SBE vendors in database 80 80 n/a SBE vendor training programs provided 16 16 n/a Projects reviewed for SBE/DBE compliance 48 48 n/a Projects reviewed for SBE/DBE complaince 48 48 n/a Pima County sponsored SBE outreach activities 16 16 n/a Certified SBE vendors 220 220 n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 126,899 176,068 - 7,140 10,448 - Total Program Expenditures 134,039 186,516 - General Fund Support 134,039 186,516 - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 134,039 186,516 - 3.00 3.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 10-128 - Pima County FY 2017/2018 Adopted Budget Recorder Expenditures: 4,278,955 Revenues: 3,901,985 FTEs 47.00 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 11.40% Voter Registration 30.66% Information Services 32.24% Recorder Division 25.70% Sources of All Funding Fund Balance Decrease 10.95% Department Revenue 89.05% 10-129 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Recorder FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 475,013 488,824 487,701 Information Services 772,165 1,170,635 1,379,664 Recorder Division 903,800 1,065,659 1,099,785 Voter Registration 2,740,870 2,784,953 1,311,805 Total Expenditures 4,891,848 5,510,071 4,278,955 6,500 - - 698,783 705,400 899,900 Recorder Division 2,062,539 1,950,700 2,352,085 Voter Registration 693,486 38,550 650,000 3,461,308 2,694,650 3,901,985 1,357,405 2,350,186 (104,294) - - 1,500 73,135 465,235 479,764 - - - 4,891,848 5,510,071 4,278,955 Administration 4.00 4.00 4.00 Information Services 6.75 7.00 7.00 Recorder Division 20.00 21.00 21.00 Voter Registration 13.00 32.00 15.00 Total Staffing (FTEs) 43.75 64.00 47.00 Funding by Source Revenues Administration Information Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-130 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Administration Function Provide management, budget oversight, and resources procurement for the Recorder Division, Voter Registration Division, and Information Services group in the department. Description of Services Ensure compliance with statutory mandates and set policies for the department and the implementation of those policies. Hire, supervise, monitor and evaluate department personnel. Oversee the budget and monitor the use of public funds in both revenue and expenditures. Purchase adequate resources, equipment, technology, and supplies for the department. Act as liaison with outside government entities, other county departments, state officials and federal officials in matters concerning the office functions. Program Goals & Objectives - Ensure public funds allocated to the Department are expended in compliance with County policy and state law and that all revenue received is properly accounted for and deposited in accordance with County policy - Procure adequate resources, supplies, and equipment to enable the employees of the Department to perform their functions - Ensure statutory mandates are met at all times in both the Document Recording Division and Voter Registration Division FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Statutory mandates under Titles 16 and 19 of the Arizona Revised Statutes are met 100% 100% 100% Statutory mandates under Title 11 of the Arizona Revised Statutes are met 100% 100% 100% All necessary supplies and production materials are purchased so that there is no downtime due to a shortage of supplies or materials 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 448,741 454,924 456,401 Operating Expenses 26,272 33,900 31,300 475,013 488,824 487,701 6,500 - - 6,500 - - 468,513 488,824 487,701 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 475,013 488,824 487,701 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 10-131 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Administration 4.00 Program Staffing FTEs 10-132 4.00 4.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Information Services Function Maintain the hardware and software systems in use by both the Recording Division and the Voter Registration Division in order to keep the system in operation with minimal to zero unplanned downtime. Modernize hardware and software systems as necessary for efficient operations and to ensure production systems are in compliance with state and federal law. Safely store electronic images of every page of every document accepted for recording and maintain the security over those images and data. Description of Services Provide information to the public about recording transactions and upcoming elections on a 24 hour a day seven days a week basis through an interactive website. Ensure that the computer system is operational with minimal to no unplanned down time. Evaluate not only the operation of the system and the proper storage of all data, but also monitor the system on a 24 hour basis and recommend both hardware and software changes and upgrades necessary for optimal operations and security controls. Make any programming changes required by federal or state legislation prior to the next scheduled elections to ensure compliance with statutory mandates. Make and store electronic images of all documents submitted for recording so that the documents can be quickly and easily retrieved by the public. Program Goals & Objectives - Perform annual evaluation and upgrades to the database and operting system software and hardware as required by manufacturer or developer modification and updates - Make necessary program changes to implement statutory changes implemented at the state and federal level as well as changes necessary to provide election services to local jurisdictions - Make electronic images of all documents submitted for recording to allow for electronic retrieval of the images by the public - Continue to modernize the Document Recording and Voter Registration production systems in the future by migrating to upgraded database platforms and program applications as necessary - Keep the Recorder's Office computer system operational with minimal to zero unplanned downtime FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Maintain computer system with no unplanned downtime 99% 100% 100% Voter registration program modified as needed to implement statutory or jurisdictional mandates prior to next election 100% 100% 100% Computer programs updated as necessary within one year of release of new versions 100% 100% 100% Computer system maintained and upgraded for most efficient operations possible 100% 100% 100% 10-133 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Information Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 498,051 623,835 664,634 Operating Expenses 274,114 496,800 581,030 - 50,000 134,000 772,165 1,170,635 1,379,664 Charges for Services 693,834 702,000 895,750 Investment Earnings 4,949 3,400 4,150 698,783 705,400 899,900 General Fund Support - - - Net Operating Transfers In/(Out) - - - 73,382 465,235 479,764 Other Funding Sources - - - Total Program Funding 772,165 1,170,635 1,379,664 6.75 7.00 7.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-134 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Recorder Division Function Provide quality service to the public by ensuring the prompt and efficient indexing and review of documents submitted to become part of the official transaction records of Pima County in compliance with the mandates of Title 11 of the Arizona Revised Statutes. Create permanent images of all documents received and electronic searchable images for use by the public. Description of Services Review documents submitted to the department to become part of the offical real estate and commercial records of Pima County for compliance with statutory requirements under Title 11 of the Arizona Revised Statutes. Enter grantor, grantee, beneficiary and document type information accurately into the indexing system so that the document can be retrieved at a later date. Collect the required statutory fees for the recording services and ensure that those fees are properly deposited and accounted for as required under County procedures. Assist the public in researching and making copies of documents that have been recorded. Create electronic digitized images of all documents received in paper format for recording and make permanent filmed images of all documents received by the department. Program Goals & Objectives - Collect all required statutory fees and account for them properly with daily audits of reciepts for each employee - Make an electronic digitized image of all documents accepted for recording in paper format. Make permanent filmed images of documents received in paper format and recorded document images received in electronic format to maintain a permanent image of all documents submitted for recording. - Assist members of the public entering the office to record documents or to research previously recorded documents within five minutes of their arrival at the office - Show the actual date of receipt of the document by the Recorder at initial entry of the document into the computer system in order to comply with statutory mandates - Review each document submitted for statutory compliance, proper indexing, and appropriate fees collected within one business day of receipt of the document by the office - Conduct a full second check by another operator to ensure indexing accuracy within two business days of receipt of the document FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Documents presented for recording are reviewed and entered in the computer system on the date of receipt All data entry information is reviewed for accuracy (second check) 100% 100% 100% 100% 100% 100% Data entry accuracy rate of 100 percent is acheived 99% 99% 100% All appropriate documents are returned by mail or private/commerical courier 100% 100% 100% 3 2 2 100% 100% 100% Days to complete data entry and second check processing of all recorded documents Public walk-in customers served within 5 minutes of arrival in office 10-135 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Recorder Division FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 816,491 940,509 971,935 Operating Expenses 87,309 125,150 127,850 903,800 1,065,659 1,099,785 2,067,535 1,950,700 2,352,085 (4,996) - - 2,062,539 1,950,700 2,352,085 (1,158,739) (885,041) (1,253,800) Net Operating Transfers In/(Out) - - 1,500 Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 903,800 1,065,659 1,099,785 20.00 21.00 21.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-136 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Function Maintain an accurate and efficient voter registration system for all voters in Pima County and conduct early voting activities in a prompt, efficient, and secure manner in compliance with state and federal laws. Process provisional ballots promptly and accurately following any polling place election. Description of Services Provide accurate and prompt entry of voter registration forms into the County voter registration roll promptly after receipt. Provide regular roll maintenance by moving voters to cancelled status upon receipt of valid notice of death, felony conviction, or incapacitation. Regularly process the County voter registration roll through National Change of Address databases to identify voters who may have moved from their registration address and send appropriate notices to those voters under the National Voter Registration Act. Conduct early voting activities by both mail and in person and validate signatures on early ballot affidavits. Validate signatures on petitions submitted to the office including candidate challenges, recall, initiative, and annexation petitions in compliance with the mandates of Titles 16 and 19 of the Arizona Revised Statutes, and various other state and federal election laws, rules, and mandates. Program Goals & Objectives - Secure and maintain accurate inventory records of all ballots in the Recorder's Office including ballots waiting to be mailed or voted ballots received from voters - Review voter registration forms for legal compliance and enter valid forms into the computer system promptly after receipt with a high level of data entry accuracy - Mail confirmation of registration notices to voters within 30 days of receipt of a voter registration form adding a new voter or updating an existing voter - Accurately issue the correct early ballot to voters requesting ballots by mail or in person at early voting sites - Perform regular voter registration list maintenance activities including removing voters from the roll who are no longer eligible to vote through death, departure from the jurisdiction, felony conviction, or determination of mental incapacitation and regularly testing of voter's addresses through the Postal Service National Change of Address database and other mailing processes as authorized under state and federal law. - Within time limits set by state and federal mandates mail an early ballot to any eligible Pima County voter who timely requests an early ballot for an election. Within the time limits set by state and federal law, electronically transmit ballots to eligible military and overseas voters who request an absentee ballot by electronic transmission methods. - Make and link digitized images of all voter registration forms received in the correct format to individual voter records and properly file the original form as mandated by statutes - Validate the signature of all voted early ballots by comparing the voter's signature on the voter registration form to the signature on the early ballot affidavit as soon as possible after receipt of the ballot FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Voter Registration forms processed accurately and in a timely fashion 100% 100% 100% Early ballots issued, mailed and validated within statutory deadlines 100% 100% 100% Petitions received by the office are properly reviewed and validated in compliance with statutory mandates 100% 100% 100% Voter roll list maintenance including address testing, removal of deceased or cancelled voters performed as required under state and federal mandates 100% 100% 100% Eligible early voters are provided with prompt and accurate service including issuance of the correct ballot 100% 100% 100% 10-137 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Recorder Program: Voter Registration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 714,718 1,092,510 581,427 2,026,152 1,692,443 730,378 2,740,870 2,784,953 1,311,805 670,421 38,550 650,000 50 - - 670,471 38,550 650,000 22,902 - - 113 - - 23,015 - - 2,047,631 2,746,403 661,805 - - - (247) - - Other Funding Sources - - - Total Program Funding 2,740,870 2,784,953 1,311,805 13.00 32.00 15.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-138 Pima County FY 2017/2018 Adopted Budget Treasurer Expenditures: Revenues: 3,069,569 FTEs 73,000 34.50 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex-officio tax collector. Duties include custody, collection, disbursement and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 2.38% Fund Balance Decrease 13.29% General Fund Support 84.33% 10-139 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Treasurer FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Treasurer Operations 2,464,229 2,929,218 3,069,569 Total Expenditures 2,464,229 2,929,218 3,069,569 Treasurer Operations 82,923 102,000 73,000 Total Revenues 82,923 102,000 73,000 2,366,932 2,575,218 2,588,569 - - - 14,374 252,000 408,000 - - - 2,464,229 2,929,218 3,069,569 Treasurer Operations 36.50 35.00 34.50 Total Staffing (FTEs) 36.50 35.00 34.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-140 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Treasurer Program: Treasurer Operations Function Serve as the custodian of public funds and ex-officio tax collector for Pima County as mandated by Arizona Statutues. Description of Services Accept deposits, clear warrants, electronically disburse funds, invest funds on deposit, and account for and report the activity to the Board of Supervisors and depositors. Collect and distribute property taxes. Be the custodian of excess proceeds from trustee sales. Program Goals & Objectives - Maximize automation of tax payments - Provide efficient response to taxpayers by responding to telephone calls on hold in 5 minutes or less - Meet or exceed established investment benchmarks FY 2015/2016 Actual Program Performance Measures Percentage of payments processed through automated methods FY 2016/2017 Estimated FY 2017/2018 Planned 85% 88% 90% Months meeting or exceeding investment benchmarks 12 12 12 Average wait time for customer phone calls less than 5 minutes 2 2 5 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,917,666 2,410,719 2,242,533 538,089 318,499 434,511 8,474 200,000 392,525 2,464,229 2,929,218 3,069,569 Charges for Services 44,931 85,000 50,000 Miscellaneous Revenue 35,500 16,000 20,000 2,492 1,000 3,000 82,923 102,000 73,000 2,366,932 2,575,218 2,588,569 - - - 14,374 252,000 408,000 Other Funding Sources - - - Total Program Funding 2,464,229 2,929,218 3,069,569 36.50 35.00 34.50 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-141 This page intentionally left blank. 10-142 Pima County FY 2017/2018 Adopted Budget Wireless Integrated Network Expenditures: Revenues: 3,272,884 FTEs 3,471,940 12.00 Function Statement: Manage the nation's most advanced public safety radio system on behalf of a 22 member Pima County Business Cooperative. Accomplish this task through effective administration and liaison with local law enforcement, fire service, and public service organizations. Maintain the 800MHz voice radio network and administer the business cooperative that governs its operation. Mandates: None Expenditures by Program Wireless Integrated Network 100% Sources of All Funding Department Revenue 100% 10-143 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Wireless Integrated Network FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Wireless Integrated Network - 2,230,430 3,272,884 Total Expenditures - 2,230,430 3,272,884 Wireless Integrated Network - 2,907,686 3,471,940 Total Revenues - 2,907,686 3,471,940 General Fund Support - - - Net Operating Transfers In/(Out) - (844,541) - Fund Balance Decrease/(Increase) - 167,285 (199,056) Other Funding Sources - - - Total Program Funding - 2,230,430 3,272,884 Wireless Integrated Network - 2.00 12.00 Total Staffing (FTEs) - 2.00 12.00 Funding by Source Revenues Staffing (FTEs) by Program 10-144 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Wireless Integrated Network Program: Wireless Integrated Network Function Manage the nation's most advanced public safety radio system on behalf of a 22 member Pima County Cooperative. Accomplish this task through effective administration and liaison with local law enforcement, fire service, and public service organizations. Provide funding for operating and maintenance costs associated with the radio system and cooperative governed by the Pima County Wireless Integrated Network (PCWIN) Board of Directors and not covered by any other Pima County departmental budget. Procure and manage grant funding from federal and state programs. Description of Services Manage the operation of the PCWIN 800 MHZ Radio System and cooperative. Manage a 12 person department responsible for the maintenance of the radio system and subscriber units. Create, execute, and report the Special Revenue Fund and Internal Service Fund budgets on behalf of the PCWIN Board of Directors. Program Goals & Objectives - Ensure all unscheduled maintenance requirements are fulfilled in accordance with PCWIN Policies Provide a public safety voice radio system with 99% up time Facilitate communication with mission essential state and federal agencies located in Pima County Schedule all Executive Committee and Board of Directors Meetings to achieve quorum Ensure all radio system operating and maintenance costs are programmed FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Voice Radio System up time 99% n/a 100% 99% Operating & maintenance costs budgeted n/a 100% 100% Network average Grade of Service less than 1% at all times n/a 100% 100% Executive Committee quorum n/a 100% 100% Board of Directors quorum n/a 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services - 265,028 1,146,685 Operating Expenses - 1,965,402 2,121,801 Depreciation - - 4,398 - 2,230,430 3,272,884 Charges for Services - 2,836,152 2,931,192 Miscellaneous Revenue - 66,354 67,115 Investment Earnings - 5,180 5,141 - 2,907,686 3,003,448 Charges for Services - - 396,748 Miscellaneous Revenue - - 69,000 Investment Earnings - - 2,744 - - 468,492 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Special Programs Revenue Sub-Total 10-145 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Wireless Integrated Network Program: Wireless Integrated Network General Fund Support - - - Net Operating Transfers In/(Out) - (844,541) - Fund Balance Decrease/(Increase) - 167,285 (199,056) Other Funding Sources - - - Total Program Funding - 2,230,430 3,272,884 2.00 12.00 Program Staffing FTEs - 10-146 COMMUNITY RESOURCES ORGANIZATION CHART ELECTED OFFICIALS COUNTY ADMINISTRATOR Superintendent of Schools Deputy County Administrators 11-1 Community and Economic Development Grants and Data Office Community Services, Employment & Training Attractions and Tourism Communications Office Community Development & Neighborhood Conservation Library Stadium District/ Kino Sports Complex Community Resources Organization Chart July 01, 2017 This page intentionally left blank. 11-2 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total Expenditures COMMUNITY RESOURCES Attractions & Tourism Attractions & Tourism Total Attractions & Tourism Communications Office Communications Office Graphic Services Total Communications Office Community & Economic Development Grants Administration Total Community & Economic Development Grants - 619,369 1,432,712 2,052,081 2,264,591 2,264,591 - - - - 2,264,591 2,264,591 - - - 619,369 1,432,712 2,052,081 11-3 572,961 572,961 625,000 625,000 - - - 1,197,961 1,197,961 Community Dev & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division General Services Neighborhood Reinvestment Special Projects Total Community Dev & Neighborhood Conservation 657,783 313,954 1,176,539 2,344,600 35,269 4,528,145 3,009,008 4,266,869 66,117 205,017 7,547,011 - - - 657,783 3,322,962 5,443,408 66,117 2,344,600 35,269 205,017 12,075,156 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Community Services, Employment & Training 161,274 7,092,471 267,634 7,521,379 5,256,381 13,829,130 1,185,629 20,271,140 - - - 5,417,655 20,921,601 1,453,263 27,792,519 4,351,070 23,161,425 14,722,830 42,235,325 - - - 4,351,070 23,161,425 14,722,830 42,235,325 County Free Library Administration Public Services Support Services Total County Free Library - Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex School Superintendent Accounting Administration Educational Services School Reserve Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District 11-4 TOTAL COMMUNITY RESOURCES General Fund 509,917 444,623 954,540 352,112 718,757 641,793 1,712,662 - 17,341,768 Special Revenue - Debt Service Capital Projects Enterprise Total Expenditures - - - 509,917 444,623 954,540 1,961,000 1,961,000 - - - 352,112 718,757 641,793 1,961,000 3,673,662 5,611,862 5,611,862 - - - 5,611,862 5,611,862 80,515,929 - - - 97,857,697 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues - 1,251,480 1,251,480 - - - 1,251,480 1,251,480 7,300 295,125 302,425 - - - - 7,300 295,125 302,425 - 625,000 625,000 - - - 625,000 625,000 Community Dev & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division Special Projects Total Community Dev & Neighborhood Conservation 11,200 11,200 3,736,354 3,876,872 22,000 195,017 7,830,243 - - - 11,200 3,736,354 3,876,872 22,000 195,017 7,841,443 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Community Services, Employment & Training 30,200 30,200 5,256,371 13,494,030 1,039,690 19,790,091 - - - 5,256,371 13,524,230 1,039,690 19,820,291 - 40,394,819 1,651,000 42,045,819 - - - 40,394,819 1,651,000 42,045,819 50,079 96,100 146,179 - - - - 50,079 96,100 146,179 Functional Area / Department / Program COMMUNITY RESOURCES Attractions & Tourism Attractions & Tourism Total Attractions & Tourism Communications Office Communications Office Graphic Services Total Communications Office Community & Economic Development Grants Administration Total Community & Economic Development Grants 11-5 County Free Library Administration Public Services Total County Free Library Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program School Superintendent Administration Educational Services School Reserve Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District TOTAL COMMUNITY RESOURCES General Fund Special Revenue Debt Service Capital Projects 315,000 30,000 345,000 1,961,000 1,961,000 - - - 315,000 30,000 1,961,000 2,306,000 - 2,387,200 2,387,200 - - - 2,387,200 2,387,200 835,004 75,890,833 - - - 76,725,837 Enterprise Total Revenues 11-6 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs COMMUNITY RESOURCES Attractions & Tourism Attractions & Tourism Total Attractions & Tourism - 4.15 4.15 - - - 4.15 4.15 6.00 14.00 20.00 - - - - 6.00 14.00 20.00 4.00 4.00 - - - - 4.00 4.00 Community Dev & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Special Projects Total Community Dev & Neighborhood Conservation 6.00 5.00 1.00 12.00 2.00 11.00 1.00 14.00 - - - 6.00 7.00 12.00 1.00 26.00 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Community Services, Employment & Training 2.00 65.97 3.00 70.97 7.00 48.00 15.00 70.00 - - - 9.00 113.97 18.00 140.97 - 9.00 360.00 21.00 390.00 - - - 9.00 360.00 21.00 390.00 - - - - 4.00 2.00 6.00 Communications Office Communications Office Graphic Services Total Communications Office Community & Economic Development Grants Administration Total Community & Economic Development Grants 11-7 County Free Library Administration Public Services Support Services Total County Free Library Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex 4.00 2.00 6.00 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program School Superintendent Accounting Administration Educational Services Total School Superintendent Stadium District Stadium District Operations Total Stadium District TOTAL COMMUNITY RESOURCES General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs 4.00 5.00 4.00 13.00 - - - - 4.00 5.00 4.00 13.00 - 44.25 44.25 - - - 44.25 44.25 125.97 522.40 - - - 648.37 11-8 Pima County FY 2017/2018 Adopted Budget Attractions & Tourism Expenditures: Revenues: 2,264,591 FTEs 1,251,480 4.15 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures by Program Attractions & Tourism 100% Sources of All Funding Operating Transfers-In 47.82% Department Revenue 52.18% 11-9 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Attractions & Tourism FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Attractions & Tourism 2,161,066 2,273,432 2,264,591 Total Expenditures 2,161,066 2,273,432 2,264,591 Attractions & Tourism 1,164,619 1,157,388 1,251,480 Total Revenues 1,164,619 1,157,388 1,251,480 - - - 969,147 1,136,707 1,147,125 27,300 (20,663) (134,014) - - - 2,161,066 2,273,432 2,264,591 Attractions & Tourism 4.17 4.25 4.15 Total Staffing (FTEs) 4.17 4.25 4.15 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-10 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Attractions & Tourism Program: Attractions & Tourism Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona to promote economic well-being and quality of life in the region. Description of Services Act as primary liaison with the business, academic, tourism, attractions and sports communities to enhance the economic wellbeing of the region. Provide contract oversight, business development, marketing, training and revenue enhancement programs for Pima County's leased property partners and regional destination marketing organizations in Southern Arizona. Collaborate with the Pima County departments and their business and promotional partners in marketing and business strategic initiatives. Program Goals & Objectives - Assist the leased properties in attendance, new capital development and revenue enhancement by 2% overall - Initiate and develop optional use concepts for County leased property attractions - Review marketing and business plans of the leased properties and any other tourism organizations to which Pima County provides direct funds and recommend any opportunity that may possibly expand services or lower expenses - Increase savings by 5% - Develop annual comprehensive tourism promotion marketing plans with tourism promotional partners in order to increase tourists visiting Southern Arizona by 2.5% - Partner with Visit Tucson, Ajo District Chamber of Commerce, Tucson Sports, the Southern Arizona Attractions Alliance and the International Sonoran Desert Alliance (ISDA) directly to enhance tourism development - Collaborate with the University of Arizona (UA) College of Science, Social and Behavioral Sciences, the UA Department of Marketing and Branding and other UA departments to support the City of Gastronomy Designation, Geotourism and UA Attractions - Increase the number of film, commercials, and video production companies utilizing Pima County as their base for shooting or production headquarters by 3% - Expand with public and private organizations by two (2) new partnerships - Assist Visit Tucson, Southern Arizona's official "Tourism Promotion Agency" in tourism and sports development - Increase the number of sporting events by three (3) major new events - Collaborate with the Pima County Health Department, Kino Sports Complex (KSC), Natural Resources, Parks & Recreation and Communications Office to develop marketing and new business growth - Develop a medical tourism plan to attract visitors and their families from Mexico, Canada and other regions throughout the United States and other countries to receive treatment in Pima County - Assist the number of special events and revenue producing activities at KSC, Rillito Regional Park and other County recreation facilities by adding two (2) new non-sporting major events - Promote trails and other natural resources throughout Pima County including multi-use paths including the LOOP FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Increase in business and leisure travelers 5% 5% 3% Film and television production utilization n/a n/a 3% 2 1 2 Collaborative marketing agreements developed Number of new sponsored events 3 2 3 Attendance and revenue growth overall in the leased property attractions Additional uses developed for leased properties n/a n/a 2% 1 1 1 Advertising and media cost savings n/a n/a 5% Promotional technical assistance provided 15 10 10 Increase in major events held 2 2 2 11-11 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Attractions & Tourism Program: Attractions & Tourism FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 407,197 412,136 435,533 1,753,869 1,861,296 1,829,058 2,161,066 2,273,432 2,264,591 1,045,374 1,026,600 1,118,688 118,442 129,788 131,792 803 1,000 1,000 1,164,619 1,157,388 1,251,480 - - - 969,147 1,136,707 1,147,125 27,300 (20,663) (134,014) Other Funding Sources - - - Total Program Funding 2,161,066 2,273,432 2,264,591 4.17 4.25 4.15 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-12 Pima County FY 2017/2018 Adopted Budget Communications Office Expenditures: 2,052,081 Revenues: 302,425 FTEs 20.00 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to maintain the new interactive County website. Provide graphic design and printing services to all County departments. Mandates: None Expenditures by Program Communications Office 30.18% Graphic Services 69.82% Sources of All Funding Department Revenue 14.74% General Fund Support 85.26% 11-13 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Communications and Graphic Service FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 964,245 555,174 619,369 - 1,319,420 1,432,712 964,245 1,874,594 2,052,081 Communications Office - - 7,300 Graphic Services - 237,000 295,125 Total Revenues - 237,000 302,425 964,245 1,637,594 1,749,656 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 964,245 1,874,594 2,052,081 11.00 6.00 6.00 14.00 14.00 20.00 20.00 Communications Office Graphic Services Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Communications Office Graphic Services - Total Staffing (FTEs) 11.00 11-14 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Communications and Graphic Service Program: Communications Office Function Provide information about County programs and activities to the County's constituents, the media, and County employees utilizing mass communications vehicles, including broadcast, print, and digital channels. Provide communications strategies and marketing tools to help departments improve their public outreach efforts. Administer content governance and social media policies for Pima County. Description of Services Serve as a clearinghouse for communicators between the County and its constituents with internet applications. Prepare and distribute news and other current information in effective formats on all facets of County government. Design and distribute publications on Pima County topics. Act as media analysts and consultants; serve as interpreters and intermediaries for all departments with the news media. Collaborate in the design and implementation of Pima County website. Promote County enterprises such as capital improvement projects and events at Kino Sports Stadium. Establish and manage content governance and social media policies for department and employee use of the Internet. Program Goals & Objectives - Provide timely service to all requesting County agencies and departments - Conduct client satisfaction semiannual surveys for both satisfaction and process improvement - Increase Pima County's social media presence annually by 30% - Use digital tools such as social media, webpages, and newsletters to inform the public about county governance, programs, policies, and events - Develop and implement with Graphic Services County-wide branding guidelines to ensure all County public facing materials including the website are consistent - Ensure all materials produced by the Communications Office comply with new branding guidelines FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Achieve 90% satisfactory performance on client satisfaction survey Complete 95% of job requests on time n/a n/a 90% n/a n/a 95% Increase overall County social media presence annually n/a n/a 30% Increase subscribers to the County newsletter annually n/a n/a 100% Compliance with branding guidelines n/a 1% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 866,865 505,895 477,519 Operating Expenses 79,321 49,279 141,850 Capital Equipment > $5,000 18,059 - - Total Program Expenditures 964,245 555,174 619,369 - - 7,300 - - 7,300 964,245 555,174 612,069 - - - Program Expenditures by Object Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 11-15 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Communications and Graphic Service Program: Communications Office Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 964,245 555,174 619,369 11.00 6.00 6.00 Program Staffing FTEs 11-16 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Communications and Graphic Service Program: Graphic Services Function Statement Provide graphic design, layout, photography and video services to visually enhance the communication packages created by the Public Communication team. Provide high-speed digital black/white and color printing, traditional offset, and full service bindery to all departments within County government. Description of Services Provide high-quality graphic design, visual solutions, photography, and video services for documentation and persuasive presentations for distribution to the departments of Pima County, its economic partners, and constituents. Provide high-speed digital black & white, color printing/copying, including the manipulation, and offset press printing. Provide finishing and binders services including collation, folding, comb, velo, coil, tape, drilling, punching, and numbering services. Provide typesetting, digital color, black & white scanning, file manipulation, large format scan/copy/print, and dry-mounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals & Objectives - Encourage County departments to send more work to the Print Shop with reduced charges - Increase the overall number of print jobs requested from County departments by 10% - Ensure that the client's expectations are met as well as the Pima County branding rules and guidelines are followed to ensure a coherent visual identity throughout the departments and programs materials produced - Maintain a high impact level of design, photo and/or video quality on every job produced - Ensure all materials produced by the Communications Office comply with branding guidelines - Continue to identify and address quality issues in production - Track job reruns in order to identify issues in production - Keep reruns within industry standard of under 2% - Maintain on-time deliveries at 95% FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Compliance with branding guidelines n/a 100% 100% Increase in print job requests from County Departments n/a 10% 10% Maintain error free print jobs at 98% n/a 98% 98% Maintain on-time deliveries at 95% n/a 95% 95% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services - 982,596 976,607 Operating Expenses - 336,824 456,105 - 1,319,420 1,432,712 - 237,000 295,125 Operating Revenue Sub-Total - 237,000 295,125 General Fund Support - 1,082,420 1,137,587 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services 11-17 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Communications and Graphic Service Program: Graphic Services - Total Program Funding Program Staffing FTEs - 11-18 1,319,420 1,432,712 14.00 14.00 Pima County FY 2017/2018 Adopted Budget Community & Econ Development Grants & Data Ofc Expenditures: Revenues: 1,197,961 FTEs 625,000 4.00 Function Statement: Enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of the economically disadvantaged and to meet and report performance and fiscal requirements of federal, state, and private grantors. Provide support to the Community Development & Neighborhood Conservation, Community Services Employment & Training, Attractions & Tourism, Kino Sports Complex, the Pima County Public Library and Stadium District departments. Mandates: None Expenditures by Program Community & Economic Development Administration 100% Sources of All Funding General Fund Support 47.83% Department Revenue 52.17% 11-19 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Community & Economic Development Grants & Data Ofc FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 371,437 546,354 1,197,961 Total Expenditures 371,437 546,354 1,197,961 Administration 519 - 625,000 Total Revenues 519 - 625,000 370,918 546,354 572,961 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 371,437 546,354 1,197,961 Administration 4.00 4.00 4.00 Total Staffing (FTEs) 4.00 4.00 4.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 11-20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community & Economic Development Grants & Data Ofc Program: Administration Function Provide policy direction, administrative oversight, and support for six departments which offer the following services; public library; neighborhood, community, and attractions and tourism; low income housing, emergency rent and utility assistance; sports recreation; academic and vocational education; job training recruitment and placement; leased property and sports administration and marketing. Description of Services Enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of economically disadvantaged and increasing the individual and community jobs and income levels. Assist new and expanding employers. Solicit, report, and manage federal, state, and private grant funding opportunities for the division of Community and Health Services. Collect, maintain, and analyze administrative data related to the grants secured by Grants Development Office. Provide support and direction to the Community Development and Neighborhood Conservation; Community Services, Employment and Training; Attractions and Tourism; Kino Sports Complex; the Pima County Public Library and Stadium District. Program Goals & Objectives - Increase the number of jobs and skilled workforce in base basic industries: Health and Bioscience, Technical Research and Manufacturing, Aerospace and Defense, Sustainable Energy, International Trade, Logistics, and Tourism - Convert Kino Sports Complex to a multi-use, multi-sport facility including multi-year Major League Soccer training and tournament; youth and amateur tournaments; alternate revenue events; and charitable events - Increase departmental efficiencies and external resources to meet service demands - Increase Employee Combined Appeal Program (ECAP) donations - Improve grants readiness of Community and Health Services (C&H) departments to increase solicitation success - Identify opportunities and prioritize solicitations based on cost/benefit analysis and County priorities - Address major community needs with systems based approaches to maximize social impacts - Collect, analyze, and cross reference data across Community and Health Services and external sources to more reliably assess community needs - Improve grants life cycle management across Community and Health Services - Improve collaborative project implementation across Community and Health Services departmental staff, Grants & Data Office (GDO), and Grants Finance - Utilize GDO generated grant funds in a timely manner - Improve automation and reliability of data related to grant funded projects - Work with Pima County IT, Community and Health Services, and external sources to tap and query administrative data 11-21 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community & Economic Development Grants & Data Ofc Program: Administration FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Participation in implementation of the new County Economic Development Plan Increase skilled workforce employed in County yes yes yes yes yes yes Continue re-purposing development and increased revenue at Kino Stadium Procedures reviewed to increase efficiency yes yes yes yes yes yes Employee Combined Appeal Program (ECAP) yes yes yes Generate at least $500,000 in grant revenue for Community and Health Services departments in FY17/18 0 500,000 500,000 Number of systems-based high-impact initiatives in development stage Number of systems-based initiatives in implementation stage 3 3 6 0 3 5 Number of grant solicitations vetted and prioritized by GDO in partnership with Community and Health Services 0 20 40 Number of community needs analyses generated and/or fact checked by GDO 0 10 20 Achieve a 90% grants utilization rate on GDO involved grants across Community and Health Services 0% 0% 90% No audit findings on GDO involved grants across Community and Health Services Data sets utilized by Community and Health Services units no yes yes 0 500 500 Number of major data enhancements to support automated, sustained tracking of key data indicators Completion of Data Integration Plan 0 2 4 no no yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 165,074 286,648 291,389 Operating Expenses 206,363 259,706 906,572 371,437 546,354 1,197,961 519 - - 519 - - - - 625,000 - - 625,000 370,918 546,354 572,961 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support 11-22 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community & Economic Development Grants & Data Ofc Program: Administration Other Funding Sources - - - Total Program Funding 371,437 546,354 1,197,961 4.00 4.00 4.00 Program Staffing FTEs 11-23 This page intentionally left blank. 11-24 Pima County FY 2017/2018 Adopted Budget Community Development & Neighborhood Conservation Expenditures: Revenues: 12,075,156 FTEs 7,841,443 26.00 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human services delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Neighborhood Reinvestment 0.29% Special Projects 1.70% Administration 5.45% General Services 19.42% Affordable Housing 27.52% Community Planning & Revitalization 0.55% Community & Rural Development 45.07% Sources of All Funding Fund Balance Decrease 4.23% General Fund Support 35.38% Department Revenue 60.39% 11-25 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Community Development & Neighborhood Conservation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 459,087 622,572 657,783 Affordable Housing 1,678,824 3,155,695 3,322,962 Community & Rural Development 3,810,615 4,244,316 5,443,408 65,086 80,302 66,117 2,257,307 2,311,200 2,344,600 148,844 154,107 35,269 - - 205,017 8,419,763 10,568,192 12,075,156 11,921 1,200 11,200 Affordable Housing 1,710,321 2,508,756 3,736,354 Community & Rural Development 3,332,143 3,123,416 3,876,872 24,521 103,855 22,000 315 - - Special Projects - - 195,017 Total Revenues 5,079,221 5,737,227 7,841,443 4,137,219 4,597,864 4,594,447 (74,617) - (910,000) (722,060) 233,101 549,266 - - - 8,419,763 10,568,192 12,075,156 Administration 5.00 4.00 6.00 Affordable Housing 6.50 6.50 7.00 Community & Rural Development 9.50 10.50 12.00 Neighborhood Reinvestment 4.00 1.00 - - - 1.00 Administration Community Planning & Revitalization Division General Services Neighborhood Reinvestment Special Projects Total Expenditures Funding by Source Revenues Administration Community Planning & Revitalization Division Neighborhood Reinvestment General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Special Projects Total Staffing (FTEs) 25.00 11-26 22.00 26.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Function Provide administrative oversight including the General Fund, bond funds, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight and ensure contract compliance and fiscal accountability for all aspects of the department including grants administration and General Fund programs. Ensure organizational capacity to fulfill obligations and responsibilities of the department and to provide support to County efforts and initiatives. Direct management staff to utilize resources in order to achieve the greatest community benefit. Prepare regular reports for the County Administrator and the Board of Supervisors. Responsible for oversight of County appointed committees and commissions, which directly relate to the department. Program Goals & Objectives - Maximize department resources through appropriate collaborations with County departments - Identify opportunities to leverage funds with other County departments for greater community and economic development - Increase public information, knowledge, and access to programs and services funded through the department - Provide quarterly departmental newsletters and programmatic reports highlighting grantee accomplishments and best practices - Promote staff in leadership roles within the local community and regional area in both planning and capacity development with non-profits, businesses, and governmental entities in order to respond to current needs - Develop policies to enhance citizen participation - Increase transparency and accountability - Pursue opportunities and resources for funding programs and initiate cooperative efforts with other jurisdictions and community partners at the local, regional, and state level FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Develop and implement strategies to identify needs and promote awareness of community resources 2 2 2 Reports developed to provide transparency and demonstrate community benefit achieved with programs and services 4 4 4 Leadership provided on committees which evaluate impact and strategize regarding impact of national and local policies on County funding and programs 4 4 2 Capacity building training sessions provided to community organizations Grants training and technical assistance to community agencies 4 3 2 2 6 2 Grants received to supplement lost federal funds 2 2 2 11-27 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 299,359 401,560 438,309 Operating Expenses 159,728 221,012 219,474 459,087 622,572 657,783 - - 10,000 11,921 1,200 1,200 11,921 1,200 11,200 General Fund Support 474,393 668,204 724,085 Net Operating Transfers In/(Out) (27,227) (46,832) (77,502) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 459,087 622,572 657,783 5.00 4.00 6.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Program Staffing FTEs 11-28 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing Function Foster leadership in the area of affordable housing throughout Pima County and provide support to programs and initiatives, which create inclusive, sustainable and affordable homes for all residents of Pima County. Provide resources, education, and information for safe, decent quality affordable housing and programming free from discrimination to low and moderate income households in Pima County. Administer federal entitlement HOME Investment Partnership Program (HOME) funds and voter approved 2004 General Obligation (GO) Bond Funds for Affordable Housing programs; manage public facility space; provide constituent services for housing and housing related activities; coordinate public events to benefit Pima County residents in housing and housing related needs. Description of Services Manage all projects utilizing 2004 GO Bond Program for Affordable Housing as well as ongoing monitoring of projects that have been completed using 1997 and 2004 Bond funds. The Federal HOME HUD Program is managed in partnership with the city of Tucson, which serves as the lead agency in the HUD Consortium. Work with non-profit developers to ensure that projects meet the HUD criteria and the County priorities as identified in the 2015 Comprehensive Plan and each subsequent annual plan. Participate in the city of Tucson-Pima County PHA Consortium for purposes of providing oversight for the County's Section 8 Housing Choice Vouchers, which are administered through an IGA with the city of Tucson PHA. Address current community needs, including but not limited to the following: foreclosure prevention and recovery; Anti-Poverty Initiatives (End Poverty Now); Healthy Homes Initiatives; and the County Transportation Roadway Impact Fee Waivers. Serve the public need for assistance with affordable rental and homeownership units. Program Goals & Objectives - Create home ownership opportunities for low and moderate income residents of Pima County - Ensure developers accessing HOME, GO Bonds and other Housing Funds awarded to County are given technical assistance to help them succeed in marketing, selling and/or leasing affordable housing as well as preserving, rehabilitating and constructing affordable homes that meet Green-Sustainable standards and Healthy Homes standards - Continue to provide financial education workshops and classes to assist working families and individuals with better manage their financial well-being and ability to improve their housing conditions by upgrading to new rental or homeownership opportunities and to help maintain sustainable housing and lifestyles - Provide an analysis of community needs, emerging needs and barriers to services for affordable housing and quality of life issues for urban and rural residents - Implement strategies to address Countywide Analysis of Impediments to Fair Housing, Affirmatively Furthering Fair Housing and Pima Prospers Housing elements - Provide staff support for the Pima County Housing Commission to ensure implementation of the Pima Prospers and Board approved affordable housing strategies and goals 11-29 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned New housing development projects approved 1 4 2 New home ownership housing construction units produced 22 8 8 Down payment support to new home buyers 24 33 40 Acquisition of, rehabilitation of, or replacement units 1 0 0 Rental units produced 30 16 30 Housing Center forum, workshops, and meetings 935 940 950 Roadway development impact fee waivers granted 19 20 24 3,920 2,900 2,250 324 275 120 4,652 4,750 4,750 19 20 24 299 350 390 n/a n/a 8 n/a n/a 18 Foreclosure notifications Foreclosure prevention and outreach referrals Housing Center clients served Number of Financial Education Workshops offered for budgeting, debt management, credit repair, wealth building, etc. Number of workshop attendees Rental households assisted with Tenant Based Rental Assistance Homes assisted with Lead Paint Hazard Control FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 458,890 577,738 687,460 1,219,934 2,577,957 2,635,502 1,678,824 3,155,695 3,322,962 10 - - 10 - - 1,551,530 2,320,246 3,249,804 156,148 187,000 485,000 2,633 1,510 1,550 1,710,311 2,508,756 3,736,354 292,919 343,453 313,954 22,109 46,832 (842,498) (346,525) 256,654 115,152 Other Funding Sources - - - Total Program Funding 1,678,824 3,155,695 3,322,962 6.50 6.50 7.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-30 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development Function Administer local, state, and federally funded grant programs and projects managed within five specialized sections designated as follows: Community Development, Home Repair & Weatherization, Homeless & Special Populations, Brownfields & Revitalization, and Federal Project Compliance. Coordinate, contract, or manage an estimated 85 to 100 individual agency programs/projects to expend grant funds that conduct specific eligible activities in direct compliance with applicable local, state, or federal regulations. Support other departmental and Finance Grants Management's personnel and expenditures across all Community Development & Neighborhood Conservation (CDNC) programs. Description of Services Administer the Community Development Block Grant (CDBG). Fund local programs and projects that promote development of cultural, recreational and public (social) services, community facilities, capital infrastructure, health and fire safety, housing, demolition and clearance, and economic development initiatives. Provide various grant assistance to qualified low-income homeowners in South Tucson, Marana, Sahuarita, Oro Valley, and unincorporated Pima County. Administer multiple local and federal grant resources that provide various housing and supportive services to the homeless and special populations. Apply for, coordinate and manage available grant funded Brownfields, demolition, and clearance and redevelopment initiatives that provide resources to environmentally site assess, safely clean up, and sustainably reuse environmentally stigmatized areas. Coordinate for County, department, or project adherence to applicable federal regulations for specific grant funded programs including conducting National Environmental Policy Act (NEPA) and Davis-Bacon. Program Goals & Objectives - Maintain required staff certification and trainings to develop the technical capacity of program staff - Identify and implement programs which promote the revitalization of slum and blighted areas including Brownfields sites - Provide public community facilities and infrastructure improvements in low income rural, unincorporated areas and highly stressed neighborhoods - Ensure and conduct effective regulatory compliance for applicable federally funded programs/projects - Effectively maximize and leverage existing funds to provide gap financing and generate program income as appropriate - Administer Community Planning Applications and provide recommendations for funding public services, facilities, and infrastructure program/projects - Recommend funding for projects/programs responsive to needs and initiatives identified in the Pima County Consolidated Plan and Pima Prospers Comprehensive Plan Update - Promote economic development initiatives in low income rural areas and highly stressed neighborhoods by collaborating with rural entities and respective community leadership - Successfully apply for available annual Brownfields grant funding - Continue to support, attend, and serve state and national trade associations and conferences - Incorporate and effectively program available weatherization funding to upgrade emergency, transitional, and permanent housing facilities - Conduct community driven revitalization plans on urban commercial corridors and rural 'main streets' that promote economic development - Rehabilitate owner occupied homes for eligible elderly/disabled/low income clients and effectively utilize available local, state and federal, home repair/weatherization funding - Continue to support graduate level student interns to assist staff in analyzing demographic data; producing maps and reports; and conducting research for grant and planning activities 11-31 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Public services (social programs) provided 10 10 15 Public facilities projects funded 18 13 15 Infrastructure projects funded 3 4 9 Economic development initiatives funded 0 1 0 Houses rehabilitated and/or weatherized 313 315 325 Homeless/Special Populations Supportive Housing 16 15 12 Brownfields projects 0 10 15 Demolitions projects 1 2 3 Environmental Review Records completed 432 425 425 Davis Bacon/Section 3 Compliance completed 21 17 17 Trainings/Certifications attended and/or maintained 14 20 20 Families assisted with relocation resources n/a n/a 5 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 654,202 701,704 717,491 3,156,413 3,542,612 4,725,917 3,810,615 4,244,316 5,443,408 5,101 - - 5,101 - - 3,169,088 3,004,445 3,770,475 157,954 118,971 106,397 3,327,042 3,123,416 3,876,872 General Fund Support 991,070 1,120,900 1,176,539 Net Operating Transfers In/(Out) (96,795) - - (415,803) - 389,997 Other Funding Sources - - - Total Program Funding 3,810,615 4,244,316 5,443,408 9.50 10.50 12.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 11-32 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division Function Administrate the Neighborhood Stabilization Program 2 (NSP2) Grant by providing leadership, support and oversight for the $22.1 million grant funded from the American Recovery and Reinvestment Act. Provide support for Countywide activities involving community revitalization and planning. (Note: Grant funding concluded in February 2013, but close out of the grant must be accomplished, and administration of program income earned because of the grant remains as a responsibility of Pima County as grantee. Program income that is earned will be used to further the goals of the NSP2 grant as a result the Neighborhood Stabilization Program (NSP) continues at a smaller scale.) Description of Services Work with sub-grantees, the city of Tucson, and seven non-profit agencies' staff including support for sub-grantee activities: acquisition of foreclosed properties, redevelopment of vacant land, land banking, and demolition of blighted structures. Limit NSP2 activities to a target area consisting of 30 census tracts located in the city of Tucson, South Tucson and an unincorporated area of Pima County. Provide a means through the proceeds of grant investments to continue a portion of the activities, ongoing compliance, planning, and reporting. Provide support and technical assistance for ongoing activities that are tied to NSP goals. Provide support for CDNC staff on other grant-funded activities for the HOME, HUD Supportive Housing Program (SHP), and HUD Housing Opportunities for Persons with AIDS (HOPWA) programs as well as for required planning and reporting. Program Goals & Objectives - Develop and implement strategies for ongoing investment of Program Income with NSP sub-grantees - Successfully close out the grant including completion of grant requirements - Work with finance grants staff to ensure timely closure of projects - Develop methodology for future monitoring and grant compliance - Track and manage program income that is remitted to Pima County and track program income that is retained by sub-recipients - Provide technical assistance for CDNC staff for grant programs as well as provide reports and studies to assist with department efforts - Prepare report on NSP2 accomplishments to both the federal government as well as to the local community and partners - Maintain timely and accurate reporting to HUD and the Pima Neighborhood Investment Partnership (PNIP) Consortium - Provide report on NSP accomplishments including discussion on effective strategies, and recommendations for future investments FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Homes built and sold by sub-grantees 2 10 50 Foreclosed homes purchased and resold or rented by sub-grantees Community meetings/partnership meetings 4 0 0 5 5 5 11-33 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 4,411 5,302 6,067 Operating Expenses 60,675 75,000 60,050 65,086 80,302 66,117 Intergovernmental 11,499 28,855 12,000 Miscellaneous Revenue 12,758 75,000 10,000 264 - - 24,521 103,855 22,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 40,565 (23,553) 44,117 Other Funding Sources - - - Total Program Funding 65,086 80,302 66,117 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Investment Earnings Grant Revenue Sub-Total Fund Balance Decrease/(Increase) 11-34 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services Function Administer County General Funds to nonprofit agencies that have successfully completed a community advisory committee review process and were determined to be qualified to deliver basic needs for individuals and families in Pima County. Description of Services Work with community agencies and the Outside Agency Citizens Advisory Committee to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Develop and administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals & Objectives - Deliver essential services which benefit Pima County residents - Ensure a community planning process is followed to determine priority services - Monitor programs of all agencies receiving Outside Agency funds - Identify changes in programs through annual client satisfaction surveys and outcome measurement systems - Provide technical assistance and training to non-profit agencies that are receiving Outside Agency funds - Determine which agencies are lacking organizational capacity and at what level assistance can be provided to ensure program and contract compliance - Provide services to vulnerable populations throughout Pima County - Target funding and identify services that reach vulnerable populations FY 2015/2016 Actual Program Performance Measures Emergency food and clothing grants Emergency food and clothing clients served Senior service grants Senior service clients served Support services, shelter, domestic violence grants Support services, shelter, domestic violence clients served Youth, young adult, and family support grants Youth, young adult, and family support grants clients served Community support grants Community support grants clients served General Services grants provided General Services clients served FY 2016/2017 Estimated FY 2017/2018 Planned 10 10 10 17,152 17,100 18,000 9 8 10 1,254 1,240 1,280 14 14 17 4,640 4,630 4,700 22 21 25 12,699 12,690 13,000 5 5 5 4,887 4,887 4,890 20 20 22 18,640 18,640 18,800 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,257,307 2,311,200 2,344,600 Total Program Expenditures 2,257,307 2,311,200 2,344,600 General Fund Support 2,257,307 2,311,200 2,344,600 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Operating Expenses 2,257,307 Total Program Funding 11-35 2,311,200 2,344,600 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment Function Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Program Goals & Objectives - Target neighborhoods that are interested in creating or improving their leadership models - Work with informal neighborhood groups to help develop capacity for broad participation and collective decision making - Provide communities receiving 2004 Neighborhood Reinvestment Bond projects with technical support towards the completion of each project FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Community outreach events held 30 20 5 Projects approved/funded 2 7 0 Projects completed 2 3 5 Proposals developed 2 7 0 Evaluations completed 15 15 15 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 136,837 125,339 23,105 Operating Expenses 12,007 28,768 12,164 148,844 154,107 35,269 18 - - 18 - - 297 - - 297 - - 121,530 154,107 35,269 27,296 - - (297) - - Other Funding Sources - - - Total Program Funding 148,844 154,107 35,269 4.00 1.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-36 - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Special Projects Function Statement Plan and development the County's Pay for Success initiative, provide leadership, support and oversight for the County's responsibility as sub-recipient to the University of Utah Sorenson Impact Center (the Center) as grantee for a $1.3 million dollar HUD-DOJ grant. Work with the Center in the identification and contracting with independent outcome evaluators, service providers and non-governmental funders. Provide support for and coordinate with initiatives involving data analysis and planning across County departments, which correspond to the target population including the Health Department, the Grants and Data Office, the Sheriff Department and various systems related to the courts. Description of Services Work in collaboration with the University of Utah Sorenson Impact Center for the design, development and implementation of the first Pay for Success project in the State of Arizona. Identify a population that experiences jail recidivists, who are homeless and have recent experience with the behavioral health system. Identify a social service provider that will provide permanent supportive housing and direct services to help stabilize individuals in safe and supportive environments for an extended period. Develop metrics by independent outcome evaluators that determine success. Provide appropriate housing and support services that will reduce program participantsâ?? recidivism and interactions with the criminal justice system. Make success payments to non-governmental private investors should the agreed outcomes be achieved over the prescribed period. Program Goals & Objectives - Develop community forums to educate public officials, nonprofit service providers and potential funders on the concepts related to the Pay for Success model and the County initiative - Coordinate the development of the outcome measures, benchmarks for project success and reporting mechanism to County leadership - Identify non-governmental investors and develop specific criteria for program investment and return on investment - Engage with selected service provider(s) and assess their capacity needs prior to project launch - Participate in County efforts in evidence-based initiatives related to the project's identified population - Research potential programs within the County that could be assessed for potential Pay for Success opportunities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Community education meetings on Pay for Success provided n/a n/a 6 Community workshop meetings n/a n/a 12 Identify and solicit project investors n/a n/a 6 Develop and release RFP's n/a n/a 1 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services - - 92,408 Operating Expenses - - 112,609 - - 205,017 Miscellaneous Revenue - - 195,017 Grant Revenue Sub-Total - - 195,017 General Fund Support - - - Net Operating Transfers In/(Out) - - 10,000 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues 11-37 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Special Projects Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - 205,017 - Program Staffing FTEs 11-38 - 1.00 Pima County FY 2017/2018 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Visit Tucson (Metro Tucson Conv & Visitors Bureau) Sun Corridor formerly Tucson Regional Economic Opportunities, Inc. (TREO) Job Path Community Food Bank, Inc. Pima Association of Governments Pima Council on Aging Southern Arizona AIDS Foundation (SAAF) Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) El Rio Santa Cruz Neighborhood Health Center/El Pueblo TCE Our Family Services, Inc. Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Arizona Conservation Corps Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission Southern Arizona Legal Aid, Inc. (SALA) Youth on Their Own Southern Arizona Children's Advocacy Center United Way - ECAP Impact of Southern AZ (aka Catalina Community Services) Jewish Family and Children's Services of Southern Arizona DM 50/Community & Economic Assistance Interfaith Community Services (ICS) Pima County Cooperative Extension Desert Survivors Arivaca Coordinating Council/Human Resource Group, Inc. Arizona Sonora Desert Museum Pima County Community Land Trust Tucson Children's Museum International Rescue Committee, Tucson Office St. Elizabeth's Health Center University of Arizona, Board of Regents/TMC Mobile Health Program International Sonoran Desert Alliance (ISDA) Child and Family Resources, Inc. Catholic Community Services (dba Community Outreach Program for the Deaf) Tucson Clean and Beautiful Tu Nidito Children and Family Services Higher Ground/Tucson Community Schools Tucson Metropolitan Ministry Family Services, Inc. (TMM) Tucson Botanical Garden Administration of Resources & Choices Habitat for Humanity Ajo Chamber of Commerce 11-39 Funding 3,495,900 650,000 500,000 465,000 298,000 229,580 187,400 166,000 163,200 129,000 112,500 110,970 100,000 93,000 89,000 82,200 81,000 73,000 72,561 70,000 62,000 60,300 60,000 60,000 58,100 57,200 49,000 49,000 49,000 48,650 48,000 47,300 45,200 45,000 40,100 40,000 40,000 39,000 39,000 37,000 36,400 35,000 35,000 34,300 (1) (2) (2) (3) (2) (5) (4) (2) (5) (2) (5) (1) (2) (2) Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Community Special Needs El Tour (Perimeter Bicycling) Pima County Attorney's Office - Drug Treatment Alternative to Prison (DTAP) Humane Borders Tucson Meet Yourself AZ Children's Association (dba Las Familias) Workforce Development Services Oro Valley Cooperative Public Art Project Pima Prevention Partnership/Pima County Teen Court Arizona Youth Partnership AZ Children's Association (dba The Parent Connection) YWCA - House of Neighborly Service Girl Scout Council of Southern Arizona/Adelante Jovencitas Mobile Meals of Tucson, Inc. St. Lukes RISE, LLC Non Profit Industries Chicanos Por la Causa, Inc. YWCA - Women's Counseling Network Catholic Community Services of Southern Arizona, Inc. United Way of Tucson and Southern AZ Southwest Fair Housing Council Diaper Bank of Southern Arizona Make Way for Books PowerSource Tucson Sahuarita Food Bank - Good Shepherd United Church of Christ Southern Arizona Association for the Visually Impaired (SAAVI) The Salvation Army LULAC Youth Conference ISDA (Sonoran Desert Conference Center) U of A Earth Day Cooperative Project Tucson-Pima County Historical Commission City of Gastronomy Flowing Wells Family Resource Center Total (1) (2) (3) (4) (5) Funding 32,495 30,000 30,000 30,000 27,930 25,000 25,000 25,000 24,000 23,000 23,000 22,000 22,000 22,000 22,000 21,100 19,600 19,000 18,000 18,000 16,400 16,000 15,000 15,000 15,000 15,000 15,000 15,000 12,500 10,000 10,000 8,750 5,000 5,000 $ 8,935,636 Contract budgeted in Non Departmental. Contract administered by Attractions & Tourism. Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Wastewater Reclamation Department . Contract administered by Community and Economic Development Grants and Data Office Contract administered by Natural Resources, Parks and Recreation. 11-40 (2) (1) (2) (4) (1) (4) (2) (1) (2) (4) Pima County FY 2017/2018 Adopted Budget Community Services, Employment & Training Expenditures: Revenues: 27,792,519 FTEs 19,820,291 140.97 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational & Academic Instruction 5.23% CAA/Emergency Services Network 19.49% One Stop 75.28% Sources of All Funding Operating Transfers In 0.64% Fund Balance Decrease 1.73% General Fund Support 26.31% Department Revenue 71.32% 11-41 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Community Services, Employment & Training FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 2,690,912 3,105,653 5,417,655 17,027,694 18,924,537 20,921,601 1,122,657 1,587,847 1,453,263 20,841,263 23,618,037 27,792,519 2,692,535 2,938,433 5,256,371 10,407,887 12,024,897 13,524,230 872,540 1,031,647 1,039,690 13,972,962 15,994,977 19,820,291 6,017,641 6,914,028 7,313,179 Net Operating Transfers In/(Out) 130,000 130,000 178,000 Fund Balance Decrease/(Increase) 720,660 579,032 481,049 - - - 20,841,263 23,618,037 27,792,519 10.00 10.00 9.00 109.70 118.13 113.97 18.00 19.00 18.00 137.70 147.13 140.97 CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Expenditures Funding by Source Revenues CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Staffing (FTEs) 11-42 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network Function Combat poverty and provide a safety net of basic services for low-income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services Operates the community's Emergency Services Network (ESN) which links a dozen different funding streams with different eligibility guidelines to provide low-income families in crisis situations with utility or rent/mortgage assistance. Includes the Sewer reduction program funded by County Wastewater, a water reduction program through the City's Water Department, a Department of Environmental Quality sponsored landfill fee reduction program, several programs funded by utilities, as well as federal programs that enable ESN to pay a landlord or utility for a family facing eviction or utility shutoff. Couples assistance with case management to ensure that the need for assistance will not be recurring and is delivered by County staff and eight agencies selected through a Request for Proposals (RFP) process. Administers a RFP process with Community Services Block Grant funds to award grants for non-profit and rural agencies to provide community services programs that have a measurable impact on the causes of poverty in Pima County and that produce measurable outcomes in the following priority areas 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs and Services; and 5) Youth Services. Program Goals & Objectives - Assist people and communities of Pima County especially those with lower incomes to become economically self-sufficient - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness FY 2015/2016 Actual Program Performance Measures Households receiving emergency rent, mortgage, or utility assistance Households receiving utility discounts FY 2016/2017 Estimated FY 2017/2018 Planned 4,441 4,000 4,000 6,390 5,000 5,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 411,887 523,482 440,174 2,279,025 2,582,171 4,977,481 2,690,912 3,105,653 5,417,655 2,382,126 2,605,269 4,933,561 310,409 333,164 322,810 2,692,535 2,938,433 5,256,371 154,470 166,520 161,274 - 120 - (156,093) 580 10 - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 11-43 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network Total Program Funding Program Staffing FTEs 11-44 2,690,912 3,105,653 5,417,655 10.00 10.00 9.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop Function Promote economic development by ensuring a skilled workforce. Support a healthy business climate by assisting local employers to find and train qualified workers. Reduce poverty and unemployment by helping low-income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. Description of Services Provide assistance and resources to job seekers and employers. Works with industry sectors and other employer groups, such as the Southern Arizona Manufacturing Partnership, to design new training needed to address workforce shortages in fields with high occupational demand. Administers County operated grants that offer a continuum of career development services for eligible youth, adults, and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Delivers workforce services through a network of more than 50 organizations ranging from community based non-profit organizations, faith based organizations to governmental agencies and proprietary trainers. Depending on need, available resources, and eligibility guidelines, the One Stop provides: support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs; services to assist youth toward completion of high school or General Education Diploma (GED). Provide job order registration, applicant screening, and job matching both in person and online depending on need, available resources, and eligibility guidelines. Program Goals & Objectives - Increase incomes of Pima County citizens through job placement, job training, increased educational attainment, increased earning power, increased awareness of career pathways, and focus on quality jobs and livable wages - Prepare and stabilize workforce to meet industry needs and support job growth FY 2015/2016 Actual Program Performance Measures Placed into unsubsidized employment (or college if under 21) Average hourly wage at placement for adults Job seekers served Employers served 74% FY 2016/2017 Estimated 75% FY 2017/2018 Planned 76% $14 $15 $15 11,917 12,000 12,000 685 700 700 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 4,192,098 5,533,310 5,640,634 Operating Expenses 12,827,312 13,391,227 15,280,967 8,284 - - 17,027,694 18,924,537 20,921,601 1,730 - 30,200 (1) - - 1,729 - 30,200 9,803,397 10,911,272 12,781,727 602,761 1,113,625 712,303 10,406,158 12,024,897 13,494,030 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-45 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop 5,558,731 6,483,204 6,884,271 Net Operating Transfers In/(Out) 130,000 129,880 178,000 Fund Balance Decrease/(Increase) 931,076 286,556 335,100 Other Funding Sources - - - Total Program Funding 17,027,694 18,924,537 20,921,601 109.70 118.13 113.97 General Fund Support Program Staffing FTEs 11-46 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: Vocational And Academic Instruction Function Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operate Pima Vocational High School to provide minority, low income, at-risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. Program Goals & Objectives - Provide low-skilled at-risk youth the necessary competencies to obtain sustainable employment - Engage out-of-school youth in education and assist them to attain a high school diploma FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Students who attain a high school diploma 60 55 67 Students placed in employment 48 48 48 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 789,723 1,112,257 978,109 Operating Expenses 332,934 475,590 475,154 1,122,657 1,587,847 1,453,263 845,401 861,000 868,000 Miscellaneous Revenue 1,845 1,500 2,000 Investment Earnings 2,230 1,500 2,200 849,476 864,000 872,200 23,064 167,647 167,490 23,064 167,647 167,490 304,440 264,304 267,634 - - - (54,323) 291,896 145,939 Other Funding Sources - - - Total Program Funding 1,122,657 1,587,847 1,453,263 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 11-47 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: Vocational And Academic Instruction 18.00 Program Staffing FTEs 11-48 19.00 18.00 Pima County FY 2017/2018 Adopted Budget County Free Library Expenditures: Revenues: 42,235,325 FTEs 42,045,819 390.00 Function Statement: Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 10.30% Support Services 34.86% Public Services 54.84% Sources of All Funding Other Revenue 3.20% Fund Balance Decrease 10.84% Federal/State Grants 0.32% Property Taxes 85.64% 11-49 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: County Free Library FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 4,643,703 5,282,936 4,351,070 Public Services 20,560,629 23,625,873 23,161,425 Support Services 10,678,527 13,257,717 14,722,830 Total Expenditures 35,882,859 42,166,526 42,235,325 Administration 38,831,396 39,881,171 40,394,819 Public Services 1,336,547 2,284,800 1,651,000 526 - - 40,168,469 42,165,971 42,045,819 - - - (298,381) (2,548,916) (4,921,015) (3,987,229) 2,549,471 5,110,521 - - - 35,882,859 42,166,526 42,235,325 9.75 10.00 9.00 354.36 356.62 360.00 20.00 19.00 21.00 384.11 385.62 390.00 Funding by Source Revenues Support Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Public Services Support Services Total Staffing (FTEs) Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-50 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Administration Function Provide for an educated, connected community of readers, learners, doers and dreamers; enriching the lives of residents and building a literate community through equitable access to educational, informational, cultural and recreational needs of the community. Provide leadership, vision, and strategic planning to fulfill the library's mission, through the Community Impact Plan which is centered on Pima Prospers and Pima County's Economic Development Plan. Description of Services Report to the County Administrator on library operations and services provided to the residents of Pima County. Report to the Board of Supervisors, acting as the Library District Board of Directors. Build community support for the library by working with the Library Advisory Board, Friends Groups, the Library Foundation, and other community and county departmental partners. Deliver quality library programs and services to residents of Pima County through the operation of 26 libraries, online electronic access, and outreach services including the juvenile detention center, a bookmobile, and deposit collections at many locations. Ensure that library services are responsive and relevant to the communities served. Ensure that the staff is well trained, knowledgeable, and have the resources needed to do their jobs. Continue as a vital resource for economic development with an emphasis on Job Help, career exploration, ESL, and GED preparation as well as support for small business development. Program Goals & Objectives - Program attendance will reach 295,000 - Provide relevant programming that meets the needs of Pima County residents - Customer visits to library facilities will increase to 5,400,000,customer interactions via social media will increase to 4,500,000, and at least 150 press releases/articles will be published - Raise public awareness of library programs and services - Increase donations to $300,000 - Increase support of Library Foundation and Friends Groups - At least 200 training opportunities will be provided to library staff - Empower staff with relevant training and development opportunities FY 2015/2016 Actual Program Performance Measures Customer visits to Library facilities FY 2016/2017 Estimated FY 2017/2018 Planned 5,372,502 5,300,000 5,400,000 294,069 295,000 295,000 188 190 200 Customer interactions with social media accounts-total reach/engagement Facebook + Twitter Media outcomes - press releases/articles 3,236,095 4,000,000 4,500,000 140 100 150 Library Foundation and Friends of the Library support $152,720 $240,000 $300,000 Program attendance Staff training and development opportunities 11-51 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 767,858 810,316 800,520 3,875,845 4,472,620 3,550,550 4,643,703 5,282,936 4,351,070 38,821,139 39,877,071 40,384,319 10,257 4,100 10,500 38,831,396 39,881,171 40,394,819 - - - (126,451) (2,548,916) (4,921,015) (34,061,242) (32,049,319) (31,122,734) Other Funding Sources - - - Total Program Funding 4,643,703 5,282,936 4,351,070 9.75 10.00 9.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Property Taxes Intergovernmental Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-52 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Public Services Function Contribute to an economically vital and literate community by providing Pima County residents with information and materials through lending services, programs and classes, reference and information services, electronic information resources, and public access computers at the Joel D. Valdez Main Library, 25 branch libraries, and one bookmobile. Promoting workforce development and literacy for residents of all ages by providing opportunities in education, innovation and community engagement. The Pima County Public Library transforms lives by educating, inspiring and connecting people. Description of Services Provide access to a wide variety of information resources including books, DVDs, downloadable and online information resources. Assist patrons in finding information by providing personalized assistance and structured programs that focus on the needs of each library customer on their journey to reach their full potential. Serve as welcoming and safe gathering places where residents come to share information, learn and collaborate. Enhance job search and employment skills for job seekers. Introduce language, reading and literacy to young children. Assist students to become lifelong learners by providing homework tutoring and materials to aid them toward success in school. Enable adults to pursue continuing education, individual interests, and personal discovery. Transform community lives by educating, inspiring and connecting the residents of Pima County. Program Goals & Objectives - Increase number of computer sessions to 1,300,000 and increase digital downloads to 975,000 - Provide timely responsive collections with a variety of information resources including books, DVDs, downloadable resources, and online information resources - Increase number of library card holders to 400,000 - Encourage every citizen's potential to be a learner, educator, and collaborator - Increase attendance at parent education to 3,250 and increase participation at Summer Learning Programs to 35,000 - Create young readers and ensure that children are better prepared to enter school - Increase attendance at Workforce Development programs to 15,000 - Support workforce and economic development by providing Job Help classes, English as a Second Language & General Education Diploma classes, small business, entrepreneurship and career development opportunities - Increase attendance at adult literacy programs to 23,500 and increase attendance at early childhood literacy programs to 84,500 - Improve literacy and reading proficiency for children, teens and adults FY 2015/2016 Actual Program Performance Measures Library cardholders FY 2016/2017 Estimated FY 2017/2018 Planned 385,975 390,000 400,000 Library catalog searches 104,036,962 105,500,000 107,000,000 Public computer sessions 1,215,002 1,250,000 1,300,000 Digital downloads 938,634 950,500 975,000 Parent education opportunities 3,021 3,200 3,250 Children and youth participating in Summer Learning Programs 33,929 34,500 35,000 Early Childhood Literacy Program attendance 83,330 84,000 84,500 Adult Literacy Program attendance 22,811 23,000 23,500 Online homework help attendance 33,494 35,000 35,500 In-person homework Help attendance 6,306 6,400 6,500 Workforce Development Program attendance 13,540 14,500 15,000 11-53 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Public Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 16,384,684 18,450,973 18,533,670 Operating Expenses 4,156,458 5,174,900 4,627,755 19,487 - - 20,560,629 23,625,873 23,161,425 Intergovernmental 204,644 309,800 226,000 Charges for Services 248,738 900,000 280,000 Fines & Forfeits 560,538 600,000 600,000 Miscellaneous Revenue 277,264 450,000 505,000 45,363 25,000 40,000 1,336,547 2,284,800 1,651,000 - - - (171,930) - - 19,396,012 21,341,073 21,510,425 Other Funding Sources - - - Total Program Funding 20,560,629 23,625,873 23,161,425 354.36 356.62 360.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-54 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Support Services Function Provide support operations needed for the regional library system including: acquisition, cataloging, and disbursement of library materials; budgetary planning aligned with 21st century technology and library services trends; coordination with Pima County departments to maintain welcoming library spaces; and oversight of projects that support the Library's critical role in the community. Description of Services Outline detailed recommendations for the budget to provide for the needs of changing library collections, including the continued addition of electronic resources. Prioritize revenues and expenditures to support the library system as a vital community asset and driver of economic development. Seek grant opportunities to enhance programs and initiatives that increase access to educational opportunity, new technologies, and innovation. Build and maintain welcoming library facilities, identifying the potential for sharing models, through coordination with Pima County departments and community organizations. Create flexible spaces with a sound technological infrastructure, to support community demand for engagement, skill-building, creativity, and collaboration. Maintain the integrity of software and hardware networks responsible for the management of library materials, public information, and internal systems. Implement a responsive technology plan that allows for increased interaction with community members and organizations. Oversight of hiring, training and retention efforts related to all library personnel. Coordination of professional development in order to build capacity and improve organizational health. Program Goals & Objectives - Allocate 15% of budget to the maintenance and upgrade of network infrastructure - Increase to 1,660 public access computers, design and management software, support services, and technology training opportunities - Provide technology infrastructure, support, and training to meet the needs of both staff and community members - Implement practices related to personnel services including diverse hiring practices, professional development, coordinated training with other County departments, and career ladder opportunities that result in an 88% retention rate - Prioritize hiring, training and retention in order to build organizational capacity and health - Identify at least four Capital Improvement Projects that implement best practices in the construction and renovation of library spaces - Build and maintain welcoming library facilities that promote flexibility, collaboration, and innovation - Allocate $5,500,000 to the maintenance and upgrade of library materials and electronic resources including electronic books, streaming content, software programs, and electronic databases - Maintain an adequate budget to provide for the needs of changing collections, including the addition of electronic resources FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Library materials and electronic resources expenditures 4,149,441 5,500,000 5,500,000 Circulated print materials 5,192,415 4,750,000 4,500,000 938,634 950,500 975,000 Digital downloads Capital Improvement Projects 1 3 4 Library computers (PCs and laptops) 1,550 1,600 1,660 New staff retention 87% 85% 88% 11-55 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Free Library Program: Support Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 881,982 1,135,093 1,317,334 9,796,545 12,122,624 13,405,496 10,678,527 13,257,717 14,722,830 526 - - 526 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 10,678,001 13,257,717 14,722,830 Other Funding Sources - - - Total Program Funding 10,678,527 13,257,717 14,722,830 20.00 19.00 21.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 11-56 Pima County FY 2017/2018 Adopted Budget Kino Sports Complex Expenditures: Revenues: 954,540 FTEs 146,179 6.00 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Recreation 46.58% Landscape Management 53.42% Sources of All Funding Department Revenue 15.31% General Fund Support 84.69% 11-57 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Kino Sports Complex FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Landscape Management 393,071 398,305 509,917 Recreation 329,717 335,585 444,623 Total Expenditures 722,788 733,890 954,540 Landscape Management 38,175 42,914 50,079 Recreation 84,210 96,100 96,100 122,385 139,014 146,179 795,403 594,876 808,361 (195,000) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 722,788 733,890 954,540 Landscape Management 4.00 4.00 4.00 Recreation 2.00 2.00 2.00 Total Staffing (FTEs) 6.00 6.00 6.00 Funding by Source Revenues Total Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program 11-58 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Kino Sports Complex Program: Landscape Management Function Maintain the building and facility infrastructure of Sam Lena and Willie Blake, and other County departments. Provide landscaping services per Memorandums of Understanding (MOUs) including grounds, restrooms, parking lots, ramadas, exercise/walking paths, fencing, ball fields, snack bar, field and security lighting to enhance aesthetics and increase public use. Description of Services Provide daily on-going repair and maintenance of buildings, fields, and facilities as required for safety and aesthetics. Coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep of park buildings and facilities. Program Goals & Objectives - Be responsive to needs regarding facility maintenance issues in an effort to maintain building and facility at the highest level to extend life and usefulness - Develop a 10-year maintenance improvement plan for the general upkeep and enhancement of the public areas of use - Initiate ramada reservations to improve and enhance visitor experience FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated 60% FY 2017/2018 Planned Increase 24-hour response time for maintenance issues by 10% annually Increase number of park ramada reservations by 25% annually 50% 75% 0% 25% 32% Increase funding set aside in budget by 10% annually for special maintenance and equipment as per 2017 10-year plan $0 $10,000 $20,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 170,264 235,025 246,590 Operating Expenses 183,734 142,280 140,327 Capital Equipment > $5,000 39,073 21,000 123,000 Total Program Expenditures 393,071 398,305 509,917 Charges for Services 19,011 26,157 29,000 Miscellaneous Revenue 19,164 16,757 21,079 38,175 42,914 50,079 354,896 355,391 459,838 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 393,071 398,305 509,917 4.00 4.00 4.00 Program Expenditures by Object Program Funding by Source Revenues Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-59 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Kino Sports Complex Program: Recreation Function Maintain the exterior of the building and facility infrastructure to the Kino Veterans Memorial Community Center (Mulcahy) YMCA pool and bathhouse per agreement with Natural Resources, Park and Recreation (NRPR) and the YMCA to the highest possible standards. Description of Services To coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep of buildings and facilities, and to maintain pool, bathhouse, and exterior of community center per agreement with YMCA and NRPR. Provide repair and maintenance of buildings and facilities per previous established fiscal year 2013 25-year maintenance plan with NRPR as part of an ongoing facilities maintenance program. Program Goals & Objectives - Be responsive to requests for the YMCA and NRPR regarding facility maintenance issues in an effort to maintain building and facility at the highest level to extend life and usefulness - Establish and maintain long term facility renewal program that focuses on sustainability, accessibility, flexibility and aesthetics of facilities by increasing set aside funding by 5% annually FY 2015/2016 Actual Program Performance Measures Increase percentage of responsiveness to YMCA and NRPR facility issues within 48 hours Amount of funding set aside for YMCA and NRPR projects and equipment to increase 5% annually FY 2016/2017 Estimated FY 2017/2018 Planned 50% 60% 75% $25,000 $26,250 $27,573 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 15,909 83,772 83,887 Operating Expenses 313,808 251,813 235,736 - - 125,000 329,717 335,585 444,623 Charges for Services 14,254 - - Miscellaneous Revenue 69,956 96,100 96,100 84,210 96,100 96,100 440,507 239,485 348,523 (195,000) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 329,717 335,585 444,623 2.00 2.00 2.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 11-60 Pima County FY 2017/2018 Adopted Budget School Superintendent Expenditures: Revenues: 3,673,662 FTEs 2,306,000 13.00 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 9.58% Administration 19.57% School Reserve Programs 53.38% Educational Services 17.47% Sources of All Funding General Fund Support 37.23% Department Revenue 62.77% 11-61 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: School Superintendent FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Accounting 410,835 337,586 352,112 Administration 463,334 700,848 718,757 Educational Services 542,072 627,836 641,793 School Reserve Programs 1,911,254 1,884,000 1,961,000 Total Expenditures 3,327,495 3,550,270 3,673,662 46 - - 61,750 300,000 315,000 155 5,000 30,000 School Reserve Programs 1,748,122 1,884,000 1,961,000 Total Revenues 1,810,073 2,189,000 2,306,000 1,354,290 1,361,270 1,367,662 - - - 163,132 - - - - - 3,327,495 3,550,270 3,673,662 Accounting 4.00 4.00 4.00 Administration 5.00 5.00 5.00 Educational Services 4.50 4.50 4.00 Total Staffing (FTEs) 13.50 13.50 13.00 Funding by Source Revenues Accounting Administration Educational Services General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-62 Pima County FY 2017/2018 Adopted Budget Program Summary Department: School Superintendent Program: Accounting Function Perform mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform accounting services related to revenues, expenditures, and budgeting for all school districts in Pima County with minor exemptions for those operating under A.R.S. 15-914.01. Establish applicable property tax levies for each school district in Pima County. Ensure tax levies are appropriated in accordance with the operating budget duly adopted by each school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for those districts whose finances are managed by the Superintendent of Schools. Determine new and innovative methods to provide enhanced services to school districts on the management of their financial operations. Program Goals & Objectives - Meet all statutory and regulatory requirements of Title 15 and other legal mandates on school budgets and finance - Provide technical assistance and training on budgeting and finance to any school district in Pima County - Provide technical support to school districts who wish to enhance or modernize their accounts payable system towards e-payables, P-Cards, and other non-cash methods FY 2015/2016 Actual Program Performance Measures Accounting transactions FY 2016/2017 Estimated FY 2017/2018 Planned 13,770,234 14,000,000 15,000,000 School district revenue collected $994,364,063 $1,000,000,000 $1,200,000,000 School district expenditures processed $648,525,969 $655,000,000 $670,000,000 62,763 68,000 70,000 17 17 17 School district warrants issued School districts provided with budgeting/finance assistance FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 406,738 330,563 341,623 4,097 7,023 10,489 410,835 337,586 352,112 46 - - 46 - - 410,789 337,586 352,112 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 410,835 337,586 352,112 4.00 4.00 4.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-63 Pima County FY 2017/2018 Adopted Budget Program Summary Department: School Superintendent Program: Administration Function Administer legally mandated functions of the office required by Title 15, 16, and 19 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record teaching certificates for all certificated individuals in Pima County. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals & Objectives - Perform all legal/regulatory mandated services related to regular and special elections that are required of Arizona county school superintendents - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County FY 2015/2016 Actual Program Performance Measures Certifications for teachers/administrators maintained 52,289 FY 2016/2017 Estimated FY 2017/2018 Planned 54,000 56,000 Governing Board members appointed 7 3 3 School district special elections conducted 5 11 3 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 346,129 354,041 364,759 Operating Expenses 117,205 346,807 353,998 463,334 700,848 718,757 61,750 300,000 315,000 61,750 300,000 315,000 401,584 400,848 403,757 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 463,334 700,848 718,757 5.00 5.00 5.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-64 Pima County FY 2017/2018 Adopted Budget Program Summary Department: School Superintendent Program: Educational Services Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, and non-profit organizations to provide comprehensive services to educators and students. Ensure that the Superintendent of Schools' office creates a link for different educational service agencies for the benefit of schools. Register and track all students in Pima County who are attending private schools or are being homeschooled. Program Goals & Objectives - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom - Continue ensuring proper tracking of homeschool and private school data for children in Pima County - Develop and lead collaborative efforts between governments as well as community, non-profit, and educational organizations in Pima County FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Special programs developed and coordinated 17 20 18 Home school children tracked 497 600 700 Private school children tracked 690 700 800 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 273,331 362,370 372,923 Operating Expenses 268,741 265,466 268,870 542,072 627,836 641,793 155 5,000 30,000 155 5,000 30,000 541,917 622,836 611,793 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 542,072 627,836 641,793 4.50 4.50 4.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-65 Pima County FY 2017/2018 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Function Administer educational programs for students in the Pima County Juvenile Detention Center and the Pima County Adult Detention Center. Provide access to educational programs at neighboring school districts for students residing in remote and unincorporated areas of Pima County. Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts covering multi-county areas, including Pima County. Description of Services Provide educational services to students considered at-risk, incarcerated, or with special needs in the County juvenile and adult detention facilities through the Pima Accommodation District. Transport students who reside in remote and unincorporated areas of Pima County and are not part of a public school district, such as Mt. Lemmon and the Lukeville community, to a neighboring school district to be provided a K-12 education. Provide specialized educational programs in consortium with local school districts including professional development programs, constituency programs, and programs where services can be accomplished more efficiently and economically as multi-district or multi-county programs through the Pima Special Programs. Provide programs for the unserved or underserved school age children in conjunction with and in response to federal, state, or local agency concerns. (Note: This is the combination of two programs, Pima Accommodation District and Pima Special Programs.) Program Goals & Objectives - Develop service programs for underserved school districts, charter schools, and other educational institutions in Pima County or on a multi-county level - Provide students with access to public education as required by A.R.S. 15-802 - Provide students with a high school education as established by the Arizona State Board of Education to earn a high school diploma or a general equivalency diploma (GED) - Provide instruction to students to meet the Arizona Academic Standards - Maintain funding levels for programs to ensure quality services for local school districts, charter schools, and other educational communities and ensure that Pima County schools meet federal and state educational mandates FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Juvenile detention students served 33 60 50 County jail students served 23 37 40 Students transported from Mt. Lemmon to Tanque Verde Unified School District Students transported from Lukeville to Ajo Unified School District 3 3 3 73 76 71 Special programs operated 17 20 18 11-66 Pima County FY 2017/2018 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1 - - 1,911,252 1,884,000 1,961,000 1 - - 1,911,254 1,884,000 1,961,000 1,748,122 - - 1,748,122 - - Intergovernmental - 1,584,000 1,611,000 Miscellaneous Revenue - 300,000 350,000 Grant Revenue Sub-Total - 1,884,000 1,961,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 163,132 - - Other Funding Sources - - - Total Program Funding 1,911,254 1,884,000 1,961,000 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total Fund Balance Decrease/(Increase) 11-67 This page intentionally left blank. 11-68 Pima County FY 2017/2018 Adopted Budget Stadium District Expenditures: Revenues: 5,611,862 FTEs 2,387,200 44.25 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional sports organizations that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Stadium District Operations 100% Sources of All Funding Department Revenue 28.16% Transient Lodging Tax 28.04% Fund Balance Decrease 14.98% Operating Transfers-In 28.82% 11-69 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Stadium District FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Stadium District Operations 4,853,380 5,398,439 5,611,862 Total Expenditures 4,853,380 5,398,439 5,611,862 Stadium District Operations 2,614,496 2,428,275 2,387,200 Total Revenues 2,614,496 2,428,275 2,387,200 - - - 1,598,389 1,774,067 1,954,270 640,495 1,196,097 1,270,392 - - - 4,853,380 5,398,439 5,611,862 Stadium District Operations 44.75 42.00 44.25 Total Staffing (FTEs) 44.75 42.00 44.25 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. This Agreement terminated on February 1, 2017 and is subject to an automatic five year renewal unless otherwise earlier terminated. The Agreement is in the process of being renewed. 11-70 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations Function Provide venues for an array of community and revenue generating events to include sports, entertainment and cultural opportunities. Provide management and administrative oversight function at the Stadium District. Maintain the buildings and facility infrastructure of the Stadium District to the highest possible standard. Maintain natural grass athletic fields as well as landscaping of Stadium District common areas. Provide landscape maintenance services and best management practices for the Kino Environmental Restoration Project (KERP), in conjunction with Regional Flood Control and other state, and federal agencies. Description of Services Provide services and facilities for sports events and community activities such as special benefits, recreational programs, gem shows, car shows and concerts. Provide oversight and direction of the Kino Sports Complex including the YMCA Community Center and pool, Sam Lena and Willie Blake parks. Oversee promotion marketing, financial accountability, site maintenance, contract, personnel and scheduling of resources associated with both the Stadium District and the Kino Sports Complex. Ensure that all building and facilities are repaired and maintained as needed as part of ongoing facilities maintenance program through both Facilities Management Department and contracted vendor services. Maintain landscape and parking lot areas of the Stadium District including upkeep of decomposed granite, reclaimed and potable water irrigation systems, trees, shrubs, groundcover, litter removal, sign replacement and other hard and softscapes located throughout the Stadium District property. Coordinate management and maintenance of KERP including mosquito control and abatement to reduce West Nile and Zika virus exposure, water harvesting, non-native and invasive special control, maintenance of six riparian habitats and permit compliance with other partner agencies. Program Goals & Objectives - Maintain building and facilities at their highest level to extend life and usefulness Enhance visitor experience with highest quality resources and customer services Schedule facilities and resources for maximum usage while allowing for maintenance to avoid overuse Ensure landscapes and fields are safe and maintained to the highest quality in an efficient manner Maximize the harvesting of storm water and limit the use of water purchases both reclaimed and potable for irrigation of Stadium District, Kino Sports Complex, and adjacent County landscapes - Implement and maintain a long-term facility renewal and development plan that focuses on sustainability, accessibility, flexibility and aesthetics of facilities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Increase number of non-sports related community events scheduled annuall by 10% 12 14 16 Increase number of sports related events scheduled annually by 10% 50 60 75 Increased customer service levels based upon 10% annual increase as measured by returning customers 10 12 14 50% 55% 60% Increase the acre feet of rain water harvested for irrigation purposes by 20% annually 75 90 108 Decrease the amount of acre feet of reclaimed water purchased for irrigation purposes by 10% annually 0 100 110 Increase the 24 hour grounds maintenance response time by 10% annually 11-71 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 2,035,987 2,362,839 2,482,808 Operating Expenses 2,633,829 2,695,600 2,776,054 183,564 340,000 353,000 4,853,380 5,398,439 5,611,862 1,612,245 1,620,000 1,537,200 989,552 803,275 845,000 Miscellaneous Revenue 7,586 - - Investment Earnings 5,113 5,000 5,000 2,614,496 2,428,275 2,387,200 - - - 1,598,389 1,774,067 1,954,270 640,495 1,196,097 1,270,392 Other Funding Sources - - - Total Program Funding 4,853,380 5,398,439 5,611,862 44.75 42.00 44.25 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-72 HEALTH SERVICES ORGANIZATION CHART COUNTY ADMINISTRATOR Deputy County Administrators 12-1 Pima Animal Care Center Behavioral Health Health Services Medical Examiner Health Services Organization Chart July 01, 2017 This page intentionally left blank. 12-2 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total Expenditures HEALTH SERVICES Behavioral Health Behavioral Health Health Mandates Research & Planning Restoration to Competency Total Behavioral Health 12-3 Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Records & Administration Total Health Medical Examiner Medical Examiner Total Medical Examiner Pima Animal Care Pima Animal Care Total Pima Animal Care TOTAL HEALTH SERVICES 10,291,183 13,818,064 15,000,000 1,706,935 40,816,182 - 3,846,635 3,846,635 - 44,662,817 - - - - 10,291,183 13,818,064 15,000,000 1,706,935 40,816,182 656,749 12,801,975 3,589,175 5,218,426 674,401 5,193,947 28,134,673 - - - 656,749 12,801,975 3,589,175 5,218,426 674,401 5,193,947 28,134,673 65,080 65,080 - - - 3,911,715 3,911,715 10,345,253 10,345,253 - - - 10,345,253 10,345,253 38,545,006 - - - 83,207,823 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues 69,765 69,765 - - - - 69,765 69,765 - 5,633,816 3,478,236 3,628,080 54,712 1,873,000 14,667,844 - - - 5,633,816 3,478,236 3,628,080 54,712 1,873,000 14,667,844 Medical Examiner Medical Examiner Total Medical Examiner 1,830,700 1,830,700 70,500 70,500 - - - 1,901,200 1,901,200 Pima Animal Care Pima Animal Care Total Pima Animal Care - 6,874,148 6,874,148 - - - 6,874,148 6,874,148 TOTAL HEALTH SERVICES 1,900,465 21,612,492 - - - 23,512,957 Functional Area / Department / Program HEALTH SERVICES Behavioral Health Health Mandates Total Behavioral Health Health Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Records & Administration Total Health 12-4 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs HEALTH SERVICES Behavioral Health Behavioral Health Restoration to Competency Total Behavioral Health Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Records & Administration Total Health 12-5 Medical Examiner Medical Examiner Total Medical Examiner Pima Animal Care Center Pima Animal Care Total Pima Animal Care Center TOTAL HEALTH SERVICES 7.00 6.00 13.00 - - - - 7.00 6.00 13.00 - 12.00 144.00 35.30 60.00 8.00 35.00 294.30 - - - 12.00 144.00 35.30 60.00 8.00 35.00 294.30 32.00 32.00 - - - - 32.00 32.00 - 96.00 96.00 - - - 96.00 96.00 390.30 - - - 435.30 45.00 This page intentionally left blank. 12-6 Pima County FY 2017/2018 Adopted Budget Behavioral Health Expenditures: Revenues: 40,816,182 FTEs 69,765 13.00 Function Statement: 'Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of Banner - University Medical Center South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 134512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Restoration to Competency 4.18% Behavioral Health 25.21% Research & Planning 36.76% Health Mandates 33.85% Sources of All Funding Department Revenue 0.17% General Fund Support 99.83% 12-7 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Behavioral Health FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Behavioral Health 6,581,635 11,037,178 10,291,183 Health Mandates 11,921,788 13,818,064 13,818,064 Research & Planning 12,500,003 15,000,000 15,000,000 592,676 1,706,822 1,706,935 31,596,102 41,562,064 40,816,182 Behavioral Health 312,104 784,314 - Health Mandates 141,107 69,765 69,765 52,266 - - 505,477 854,079 69,765 31,069,694 40,707,985 40,746,417 - - - 20,931 - - - - - 31,596,102 41,562,064 40,816,182 Behavioral Health 7.00 7.00 7.00 Restoration to Competency 6.00 6.00 6.00 13.00 13.00 13.00 Restoration to Competency Total Expenditures Funding by Source Revenues Restoration to Competency Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 12-8 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Behavioral Health Program: Behavioral Health Function Fund and administer the County's payments to behavioral health systems; administer and fund the County's responsibilities related to involuntary commitment statutes with the goal of reducing County liability and safeguarding patient rights. Description of Services Administer the County's program to fund involuntary commitment services. Pay the County's mandated payments to the state Seriously Mentally Ill (SMI) system pursuant to ARS 11-297.A.2., as well as the County's mandated payments regarding Sexually Violent Persons (SVP) pursuant to the Arizona Community Protection and Treatment Center (ACPTC) program. Program Goals & Objectives - Emphasize better coordination of care and diversion out of the involuntary commitment process by analyzing data and trends and working with community partners and local providers to streamline related processes and divert inappropriate referrals to the involuntary commitment process FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Timely monthly processing of mandated payments to state 12 12 12 Fewer than one RTC patient per month referred to ASH yes yes yes Concurrent Utilization Management on involuntary commitment patients yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 610,207 752,342 758,341 5,971,428 10,284,836 9,532,842 6,581,635 11,037,178 10,291,183 14,188 - - 14,188 - - 297,916 784,314 - 297,916 784,314 - 6,248,600 10,252,864 10,291,183 - - - 20,931 - - Other Funding Sources - - - Total Program Funding 6,581,635 11,037,178 10,291,183 7.00 7.00 7.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-9 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Behavioral Health Program: Health Mandates Function Fund and administer the County's contributions to State health programs. Fund and administer the County's contracts for correctional health care and forensic examination mandates. Adjudicate correctional health care claims to minimize County liability. Description of Services Pay the County's contribution to AHCCCS; contract for and fund provision of the County's mandated responsiblities for forensic evidence collection and provision of correctional health care services to those detained at the Pima County Adult and Juvenile Detention facilities; adjudicate correctional health care claims to limit County liability by diverting to other potential payers and contracting with AHCCCS for Federal Financial Participation on eligible claims. Program Goals & Objectives - Ensure effective and efficient provision of mandated health services to detainees at the Pima County Adult and Juvenile Detention facilities through contract audit and supervision - Avoid sanctions and penalties through timely payment of the County's contributions to state healthcare delivery systems - Ensure compliance with mandates regarding collection of forensic evidence in cases of abuse or sexual assault through contracts with local agencies - Limit County liability by aggressively adjudicating correctional health care claims for appropriate payment FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Monthly review of forensic exam services contracts and payments 12 12 12 Timely monthly payments of County AHCCCS contributions 11 12 12 Monthly audits on contract staffing levels in correctional health care contract 12 12 12 Performance Indicators and other Liquidated Damages are examined for assessment on a monthly basis 12 12 12 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 11,921,788 13,818,064 13,818,064 11,921,788 13,818,064 13,818,064 27,164 - - 113,943 69,765 69,765 141,107 69,765 69,765 11,780,681 13,748,299 13,748,299 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 11,921,788 13,818,064 13,818,064 Program Expenditures by Object Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 12-10 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Behavioral Health Program: Research & Planning Function Administer the County's IGA with Arizona Board of Regents (ABOR) on behalf of Banner - University Medical Center South Campus (formerly University Physicians Healthcare Hospital) for the lease and operation of University Medical Center South Campus (previously UPH Hospital, previously Kino Community Hospital). Description of Services Monitor and/or audit the lease contract between Pima County and ABOR for compliance to terms of the lease and related payments, and support of hospital inventory functions for the Behavioral Health Pavilion. Program Goals & Objectives - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services pursuant to the terms of the lease agreement to ensure the availability of a range of hospital services on Tucson's south side - Ensure compliance with terms of the lease contract between Pima County and ABOR including related payments and inventory functions FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Contractor submits financial and narrative reports on a timely basis per lease agreement Payment to contractor is made on a timely basis yes yes yes yes yes yes Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable yes yes yes yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 12,500,003 15,000,000 15,000,000 Total Program Expenditures 12,500,003 15,000,000 15,000,000 General Fund Support 12,500,003 15,000,000 15,000,000 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 12,500,003 15,000,000 15,000,000 Program Expenditures by Object Operating Expenses 12-11 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Behavioral Health Program: Restoration to Competency Function Administer the County's responsibility for grant-related services related to Second Chance Re-entry in collaboration with Pima County Adult Detention Center (PCADC) and Old Pueblo Foundation, as awarded by the Bureau of Justice Affairs. Description of Services Administer the County's responsibility for grant-related services related to Second Chance Re-entry in collaboration with PCADC and Old Pueblo Foundation, as awarded by the Bureau of Justice Affairs, including auditing of subcontractor reports and expenditures, acting as fiscal intermediary for the grant, and working with Grants Management for compliance with County and Federal grant reporting requirements. Program Goals & Objectives - Work collaboratively with Pima County Grants Management to ensure compliance with County and Federal grant reporting requirements - Ensure that Second Chance Re-entry services are provided through Old Pueblo Foundation in harmony with the Bureau of Justice Affairs requirements and grant award terms FY 2015/2016 Actual Program Performance Measures Fewer than one Return to Competency patients per month referred to Arizona State Hospital Timely payment made for out of custody Return to Competency services FY 2016/2017 Estimated FY 2017/2018 Planned yes yes yes 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 422,437 594,259 594,372 Operating Expenses 170,239 1,112,563 1,112,563 592,676 1,706,822 1,706,935 50,000 - - 2,266 - - 52,266 - - 540,410 1,706,822 1,706,935 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 592,676 1,706,822 1,706,935 6.00 6.00 6.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-12 Pima County FY 2017/2018 Adopted Budget Health Expenditures: Revenues: 28,134,673 FTEs 14,667,844 294.30 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Mandates: ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; and Pima County Code, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare. Expenditures by Program Chief Medical Officer 2.33% Records & Administration 18.46% Director 2.40% Community Surveillance & Investigation 18.55% Clinical & Nutritional Services 45.50% Community Health Services 12.76% Sources of All Funding Fund Balance Decrease 12.43% Department Revenue 52.13% General Fund Support 35.44% 12-13 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Health FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 926,114 986,460 656,749 Clinical & Nutritional Services 7,311,788 8,648,079 12,801,975 Community Health Services 5,828,392 7,087,786 3,589,175 Community Surveillance & Investigation 3,892,664 4,505,948 5,218,426 562,691 943,493 674,401 3,685,680 4,631,913 5,193,947 22,207,329 26,803,679 28,134,673 Clinical & Nutritional Services 4,619,010 4,577,101 5,633,816 Community Health Services 3,474,026 3,715,083 3,478,236 Community Surveillance & Investigation 2,871,367 3,186,550 3,628,080 26,627 - 54,712 1,825,290 1,873,000 1,873,000 12,816,320 13,351,734 14,667,844 - - - Net Operating Transfers In/(Out) 10,707,763 10,026,012 9,970,815 Fund Balance Decrease/(Increase) (1,316,754) 3,425,933 3,496,014 - - - 22,207,329 26,803,679 28,134,673 12.00 13.00 12.00 105.00 105.00 144.00 Community Health Services 74.00 78.00 35.30 Community Surveillance & Investigation 57.00 56.00 60.00 Director 13.00 11.00 8.00 Records & Administration 29.00 31.00 35.00 290.00 294.00 294.30 Chief Medical Officer Director Records & Administration Total Expenditures Funding by Source Revenues Director Records & Administration Total Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Chief Medical Officer Clinical & Nutritional Services Total Staffing (FTEs) 12-14 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer Function Provide chlamydia testing in target populations. Focus program on identifying and increasing screening of all eligible clients and testing more of the target population due to additional risk factors. Improve testing compliance across all of the risk categories. Test all tuberculosis (TB) clients for diabetes mellitus (if not already done in the hospital) with a glucose measurement on all diabetic patients checking Hg A1C (hemoglobin) every three months. Check fingerstick glucose every visit, developing a series of brief educational tools for use by the outreach workers with delivering TB meds. Address diabetes at every clinic visit and coordinate with the patient's primary care physician (PCP) or diabetes provider. Description of Services Provide medical services in the Tuberculosis, Sexually Transmitted Diseases (STD), Family Planning, Well Woman HealthCheck and wound care clinics. Provide medical direction for disease control activities and outbreak investigations. Chair the clinical Quality Assurance Committee. Provide standing orders and medical back up for Public Health Nursing immunization clinics and other activities, participate in public health response to emergencies, and provide overall medical direction to the Health Department. Program Goals & Objectives - Improve chlamydia testing compliance across all risk categories in the Family Planning Program - Simplify documentation for chlamydia testing - Establish regular checks to monitor progress - Improve diabetic control in TB patients - Discuss diabetes mellitus control and TB cure with each TB patient that has diabetes and importance of good diet control - Clinician to consult/collaborate with diabetes provider FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percentage increase in clients receiving HIV screening through Pima County Health Department (PCHD) programs 6% 6% 10% Percentage of PCHD clients contacted to receive treatment after testing positive for chlamydia 94% 95% 99% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 930,559 1,001,864 656,749 (4,445) (15,404) - 926,114 986,460 656,749 General Fund Support - - - Net Operating Transfers In/(Out) - - - 926,114 986,460 656,749 Other Funding Sources - - - Total Program Funding 926,114 986,460 656,749 12.00 13.00 12.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Fund Balance Decrease/(Increase) Program Staffing FTEs 12-15 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Function Provide for and ensure Pima County residents client centered, competent, professional clinical services which promote wellness in children and adults, optimal nutrition, family planning, and the prevention of disease morbidity and mortality. Description of Services Operate the Women, Infants, & Children (WIC) Program, the AZ Farmer's Market Nutrition Program (FMNP), the Breastfeeding Education Support Team (BEST), the Folate Program (FP), and the Commodity Supplemental Food Program (CSFP). Provide nutrition education and vouchers to purchase nutritional foods designed to supplement the family food budget. Provide low-income pregnant women, new mothers, infants and children nutrition education through a group or individually, screening for nutritional risks, and growth monitoring. Provide coupons that can be used to buy fresh, unprepared fruits and vegetables from state-approved farmers, farmers' markets and roadside stands. Provide encouragement and support to low-income pregnant and postpartum women to help them achieve their personal breastfeeding goals. Provide breastfeeding information and guidance individually or in group classes. Provide multivitamins containing folic acid, a B-Vitamin, to low-income childbearing women. Provide Family Planning and Women's Health services on vital health issues including reproductive health and breast and cervical cancer. Provide services and resources of the HIV/STD Control Program to prevent the transmission of sexually transmitted diseases including HIV. Provide dental sealants in selected schools. Identify and treat individuals with active tuberculosis (TB) disease; identify contacts to active cases, test and treat if appropriate; and identify high-risk populations and screen for TB infection and/or disease. Program Goals & Objectives - Provide Community Nutrition Program caseload stability - Retain caseload at 1 year certification to 5 years of age and identify and enroll children ages 1-5 who are not currently on WIC - Increase caseload to meet contractual requirements - Meet or exceed Family Planning/Well Woman HealthCheck Program (WWHP) deliverables - Increase number of unduplicated clients served to meet contractual requirements - Increase number of client visits seen by a nurse - Work to increase the number of Pima County children age 6 to 13 who receive dental sealants their permanent teeth - Deliver clinical services that are professional, accessible, and meet the needs of our community - Improve the professionalism, appearance, and accessibility of clinical sites - Expand/re-evaluate clinical hours to better serve the public - Cross-train staff between clinical programs - Increase number of clients served - Support the development and implementation of an electronic health record FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned 8,100 8,750 8,900 Increase % of breastfed babies (in first 6 months) seen by PCHD through eduction and outreach 6% 5% 7% Increase TB treatment completion within one year to 93% as measured by completion and submission of RVCT 85% 88% 93% Increase unduplicated FP clients to 7,077 as measured by Arizona Family Health Partnership Centralized Database 6,982 7,007 7,077 Per outreach plan, meet contractual caseload of 8,900 as measured by monthly participation reports 12-16 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 5,189,466 5,419,423 8,945,297 Operating Expenses 2,122,322 3,228,656 3,681,678 - - 175,000 7,311,788 8,648,079 12,801,975 75,000 75,000 75,000 134,256 334,735 885,735 714 - - 209,970 409,735 960,735 4,336,841 4,062,376 4,614,881 72,199 104,990 58,200 4,409,040 4,167,366 4,673,081 General Fund Support - - - Net Operating Transfers In/(Out) - 476,914 342,861 2,692,778 3,594,064 6,825,298 Other Funding Sources - - - Total Program Funding 7,311,788 8,648,079 12,801,975 105.00 105.00 144.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 12-17 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Community Health Services Function Work with communities to solve public health concerns and to create solutions that will improve the health of Pima County residents. Provide individuals, families, and the community with services that promote health and prevent disease. Promote healthy behaviors which impact preconception health as identified in the Arizona Preconception Health Strategic Plan. Assure that licensed child care centers and child care group homes are compliant with state immunization statutes for enrolled children. Increase capacity with community organizations and agencies to train facilitator's in the Tobacco and Chronic Disease Prevention program and have these facilitators lead Healthy Living programs. Provide nursing health and wellness assessments and interventions in libraries identified as most in need and expand the program into other district libraries. Maintain a qualified workforce that is able to meet the needs of Pima County residents. Conduct quality assurance activities to ensure that staff are providing high quality services that meet the needs of the community. Description of Services Offer immunizations for children from birth through age 18 and for adults as well as international travel immunizations. Maintain the medical records of Health Department clients. Provide free health and safety-related consultation, staff training and referral to child care centers, child care homes, and other group care programs. Training of Child Care Health Consultants is also available through this program. Utilize community health workers through the Health Start Program to provide education, support, and advocacy services to pregnant/postpartum women and their families in targeted communities within Pima County. Families receive home visits and case management with oversight by nurses and social workers, through the enrolled child's second year of life. Pregnant women are connected to prenatal care providers and receive on going education about fetal development and health behaviors that can impact birth outcomes. Families are referred to community services as needed and assisted in accessing those services. The community health workers educate parents about child development, immunizations, home and vehicle safety. The community health workers also screen each child to identify potential development delays and refer the family to the appropriate provider. Health Start is funded through the Arizona Department of Health Services (ADHS). Health Start services are provided at no charge to eligible families. Develop partnerships and collaborations to promote a comprehensive approach to address tobacco and chronic disease. Program Goals & Objectives - At least 80% of children aged 24 to 35 months will have age-appropriate vaccinations - Assess the immunization coverage levels of children between the ages of 24 to 35 months of age; design a plan to increase coverage levels and implement activities that will aid in improving vaccination rates of children in this age group - Implement and assess quality management efforts and activities and revise as needed including electronic health records (EHR) processes - Evaluate effectiveness of tools and training currently used to orient new staff and for ongoing assessment of staff skills - Reduce incomplete vaccination data in Arizona State Immunization Information System (ASIIS) - Review 100% of encounter forms with vaccination data that have been entered into ASIIS. Check mainframe to see if other vaccinations were given that were not entered into ASIIS, if those exist; enter vaccination(s) into ASIIS 12-18 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Community Health Services FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of participating Pima County schools completing wellness action plans at end of school year. 93% 98% 98% Percentage of clients providing insurance status, which is then entered into EHR 70% 78% 85% Maintain scheduled Public Health Nurse (PHN) sessions at the Public Libraries yes yes yes Number of staff completing required on-line or in-person trainings/assessments, skills checklists completed and participating in drills or exercises 246 275 290 Percent increase in age appropriate vaccines provided through PCHD programs. 4% 5% 7% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 3,842,913 4,972,456 2,149,846 Operating Expenses 1,985,479 2,115,330 1,439,329 5,828,392 7,087,786 3,589,175 81,975 551,000 - 330,329 - - 412,304 551,000 - 3,061,139 3,164,083 3,478,236 583 - - 3,061,722 3,164,083 3,478,236 - - - 263 10,287 41,619 2,354,103 3,362,416 69,320 Other Funding Sources - - - Total Program Funding 5,828,392 7,087,786 3,589,175 74.00 78.00 35.30 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-19 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation Function Protect the public from threats of disease or injury at public places such as food service establishments, housing, medical, and recreational facilities. Provide inspection and remediation services to mitigate potential sources of public health hazards in Pima County. Description of Services Inspect and investigate complaints concerning food service establishments, swimming pools, and housing. Provide food services certification and pool certification classes. Conduct vector and mosquito control activities. Identify community health problems, compile the Pima County Health Status Report, and develop appropriate intervention programs and strategies. The major components of epidemiological activity in disease control are surveillance, investigation, and intervention. Engage in collaborative, community focused emergency health planning to address biological, chemical, radiological, or natural disaster events that result in public health threats or emergencies. Program Goals & Objectives - Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties - Complete the FDA Standardization Process - Evaluate 100% of Consumer Health and Food Safety (CHFS) field staff during at least one inspection using the FDA Assessment Needs Training tool - Develop and implement trainings to address areas identified during evaluation inspections as needing improvement - Decrease the incidence and severity of norovirus outbreaks by any measurable degree - Develop historical account of past five years of norovirus outbreaks by 100% of long term care facilities in Pima County and record number of cases and length of each outbreak - Visit 100% of long term care facilities in Pima County that had a norovirus outbreak during calendar year 2014 and provide on-site education and norovirus prevention materials - Develop an After Action Report that details the historical account of past five years of norovirus outbreaks, facilities that received on-site training, and recommendations for future norovirus outbreaks in long term care facilities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent compliance in recreational water permit holders to revised Recreational Water Code 82% 75% 75% Percent of inspections that resulted in an increased risk factor for food-borne illness 32% 40% 35% Standard Operating Procedures for employee incident management training updated yes no yes yes no yes Standardization of Pima County Environmental Health Specialists to the 2015 Pima County Food Code Simulated exercise in the incident command system completed 12-20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,102,882 3,537,157 4,016,207 783,071 968,791 1,202,219 6,711 - - 3,892,664 4,505,948 5,218,426 Intergovernmental 2,000 - - Charges for Services 2,560 - - 1,581,082 1,730,000 1,730,000 3,066 - - 1,588,708 1,730,000 1,730,000 1,267,659 1,456,550 1,898,080 15,000 - - 1,282,659 1,456,550 1,898,080 - - - 27,867 80,789 64,381 993,430 1,238,609 1,525,965 Other Funding Sources - - - Total Program Funding 3,892,664 4,505,948 5,218,426 57.00 56.00 60.00 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-21 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Director Function Promote an active network of public health and safety professionals and community-based organizations. Act as the community voice of public health based on its collective of knowledge, experience, skills, and accessibility. Provide timely and efficient services in support of the Health Department's multiple programs. Description of Services Collect, assemble, analyze and distribute information on the health of the community, including statistics on health status, community health needs, inspections, epidemiologic, and investigations of other health problems. Provide timely and efficient services in support of the Health Department's multiple programs. Ensures the programs operate maximizing their resources. Program Goals & Objectives - Provide timely and efficient services in support of the Health Department's multiple programs - Ensure smooth transition of Health Department functions through move to the new South Office and implementation of Electronic Health Record - Continue quality improvement efforts through periodic surveys and assessment of resulting data - Work collaboratively with community partners to increase the numbers of volunteers and interns working for PCHD to foster an awareness of the services we provide and stimulate interest in working in the field of public health. FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Distribution of the web-based satisfaction/feedback survey on administrative services yes yes yes Achieve/maintain accreditation from Public Health Accreditation Board yes yes yes Implement and fine tune Electronic Health Record for department-wide use. Number of public health events held in each BOS district yes yes yes 2 2 2 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 525,681 918,343 674,401 Operating Expenses 37,010 25,150 - 562,691 943,493 674,401 600 - - 26,027 - - 26,627 - - Miscellaneous Revenue - - 54,712 Grant Revenue Sub-Total - - 54,712 General Fund Support - - - 10,762,371 10,083,684 - (10,226,307) (9,140,191) 619,689 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 12-22 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Director Other Funding Sources - - - Total Program Funding 562,691 943,493 674,401 13.00 11.00 8.00 Program Staffing FTEs 12-23 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Records & Administration Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Manage the Department's budget in conjunction with Grants Management and Departmental Analysis, and oversee the implementation of the billing function related to the utilization of the electronic health record. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to residents. Provide monthly budget updates to division managers. Oversee the process implementation associated with the electronic health record to ensure training, compliance, and billing capability. Program Goals & Objectives - Record and provide timely and accurate vital records at fees consistent with County and State policy - Manage the Department's budget, including ties to revenues and grants, so as to not exceed budgeted expenditure levels - Provide department director and division managers with current budget information to empower and assist in making better decisions FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Monthly budget updates sent to division managers 9 8 12 Quarterly progress meetings with Grants Management 3 2 4 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,520,697 1,769,572 2,150,691 Operating Expenses 2,164,983 2,862,341 3,043,256 3,685,680 4,631,913 5,193,947 1,818,566 1,870,000 1,870,000 (303) - - 5,570 3,000 3,000 1,823,833 1,873,000 1,873,000 137 - - 1,320 - - 1,457 - - - - - (82,738) (625,662) 9,521,954 1,943,128 3,384,575 (6,201,007) Other Funding Sources - - - Total Program Funding 3,685,680 4,631,913 5,193,947 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 12-24 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Health Program: Records & Administration 29.00 Program Staffing FTEs 12-25 31.00 35.00 This page intentionally left blank. 12-26 Pima County FY 2017/2018 Adopted Budget Medical Examiner Expenditures: Revenues: 3,911,715 FTEs 1,901,200 32.00 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Medical Examiner 100% Sources of All Funding General Fund Support 51.46% Department Revenue 48.54% 12-27 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Medical Examiner FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Medical Examiner 3,586,727 3,726,926 3,911,715 Total Expenditures 3,586,727 3,726,926 3,911,715 Medical Examiner 1,758,131 1,891,000 1,901,200 Total Revenues 1,758,131 1,891,000 1,901,200 1,872,793 1,866,726 2,015,935 - - - (44,197) (30,800) (5,420) - - - 3,586,727 3,726,926 3,911,715 Medical Examiner 33.00 32.00 32.00 Total Staffing (FTEs) 33.00 32.00 32.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-28 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Medical Examiner Program: Medical Examiner Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 36, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. (Note: Prior to fiscal year 2017/18 this department and program was named Forensic Science Center.) Program Goals & Objectives - Maintain the highest possible quality of death investigation standards - Respond to requests for body removal within 60-90 minutes no less than 95% of the time - Complete at least 95% of cremation authorizations within 2 days - Prepare a minimum of 85% of reports within 3-4 weeks - Respond to at least 95% of outside personnel, families, etc. within 2 days FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Requests to remove bodies responded to within 60-90 minutes 95% 95% 95% Cremation authorization completed within 2 days 90% 95% 95% Reports prepared within 3-4 weeks 75% 85% 85% Respond to outside personnel, families, etc. within 2 days 95% 95% 95% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,889,956 3,159,095 3,202,946 658,685 567,831 708,769 38,086 - - 3,586,727 3,726,926 3,911,715 1,641,759 1,792,200 1,791,700 42,250 38,500 39,000 1,684,009 1,830,700 1,830,700 Charges for Services 30,500 25,000 30,000 Miscellaneous Revenue 42,861 35,000 40,000 761 300 500 74,122 60,300 70,500 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Investment Earnings Special Programs Revenue Sub-Total 12-29 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Medical Examiner Program: Medical Examiner 1,872,793 1,866,726 2,015,935 - - - (44,197) (30,800) (5,420) Other Funding Sources - - - Total Program Funding 3,586,727 3,726,926 3,911,715 33.00 32.00 32.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-30 Pima County FY 2017/2018 Adopted Budget Pima Animal Care Center Expenditures: Revenues: 10,345,253 FTEs 6,874,148 96.00 Function Statement: Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and shelter abandoned animals. Improve public health through promotion of the human/animal bond. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; Pima County Code, Title 6: Animals and Title 8: Health and Safety Expenditures by Program Pima Animal Care Center 100% Sources of All Funding Fund Balance Decrease 10.05% General Fund Support 23.51% Department Revenue 66.44% 12-31 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Pima Animal Care Center FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Pima Animal Care Center 8,860,865 9,861,852 10,345,253 Total Expenditures 8,860,865 9,861,852 10,345,253 Pima Animal Care Center 8,087,392 7,175,228 6,874,148 Total Revenues 8,087,392 7,175,228 6,874,148 - - - 2,178,105 2,354,156 2,431,679 (1,404,632) 332,468 1,039,426 - - - 8,860,865 9,861,852 10,345,253 Pima Animal Care Center 84.00 95.00 96.00 Total Staffing (FTEs) 84.00 95.00 96.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-32 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Pima Animal Care Center Program: Pima Animal Care Center Function Statement Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Improve public health through promotion of the human/animal bond. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Provide veterinary care to pets in our care and custody. Promote spay and neuter programs. Maintain Trap-Neuter-Return program for free roaming cats. (Note: Prior to Fiscal Year 2017/2018 Pima Animal Care Center (PACC) was presented as a program in Health.) Program Goals & Objectives - Reduce animal bites per capita - Increase outreach education events to educate 25,000 new and prospective owners - Maintain a live release rate of 87% or above - Maintain donation and grant funding to spay/neuter programs at $600,000 - Reduce animals impounded by 10% through owner education and assistance - Increase number of active volunteers and volunteer opportunities - Place every saveable pet into a suitable home - Increase dog licensing to 60% (150,000) by fiscal year end - Increase outreach education events to educate 25,000 new and prospective owners FY 2015/2016 Actual Program Performance Measures Percent of animals in PACC adopted to forever homes or released to rescue agencies Reduce percent of forfeitures and surrenders of animals to PACC 12-33 FY 2016/2017 Estimated FY 2017/2018 Planned 85% 85% 90% 5% 5% 5% Pima County FY 2017/2018 Adopted Budget Program Summary Department: Pima Animal Care Center Program: Pima Animal Care Center FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 5,286,392 5,621,184 5,988,335 Operating Expenses 3,548,046 4,240,668 4,356,918 26,427 - - 8,860,865 9,861,852 10,345,253 4,994,407 4,938,149 5,136,527 Charges for Services 135,279 286,374 113,900 Licenses & Permits 713,351 550,000 548,246 Fines & Forfeits 104,808 86,470 72,900 1,983,236 681,557 688,000 3,266 2,000 4,000 7,934,347 6,544,550 6,563,573 Miscellaneous Revenue 153,045 630,678 310,575 Grant Revenue Sub-Total 153,045 630,678 310,575 - - - 2,178,105 2,354,156 2,431,679 (1,404,632) 332,468 1,039,426 Other Funding Sources - - - Total Program Funding 8,860,865 9,861,852 10,345,253 84.00 95.00 96.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-34 JUSTICE & LAW ORGANIZATION CHART COURTS 13-1 Clerk of Superior Court, Superior Court, Juvenile Court, Consolidated Justice Courts, Justice Court-Ajo, Justice CourtGreen Valley COUNTY ADMINISTRATOR ELECTED OFFICIALS Constables, Sheriff, County Attorney Deputy County Administrators Public Defense Services Justice and Law Organization Chart July 01, 2017 This page intentionally left blank. 13-2 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue 407,303 1,735,010 2,560,321 709,060 1,090,953 726,874 1,852,854 362,495 1,412,201 10,857,071 1,000 102,682 545,476 762,902 1,412,060 Debt Service Capital Projects Enterprise Total Expenditures JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 13-3 Constables Constables Total Constables County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 1,335,427 1,335,427 - - - - 407,303 1,735,010 2,560,321 710,060 1,193,635 1,272,350 1,852,854 362,495 2,175,103 12,269,131 - - - 1,335,427 1,335,427 2,983,193 2,485,546 249,817 17,766,449 23,485,005 117,113 148,442 16,283,878 16,549,433 - - - 2,983,193 2,602,659 398,259 34,050,327 40,034,438 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 701,886 701,886 28,000 10,000 38,000 - - - 729,886 10,000 739,886 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 548,250 548,250 38,770 38,770 - - - 587,020 587,020 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Special Revenue 1,824,563 3,729,039 1,607,097 7,160,699 578,148 968,747 1,546,895 - - - 1,824,563 4,307,187 2,575,844 8,707,594 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 2,243,406 1,531,401 1,421,885 7,309,763 1,623,881 2,555,675 6,859,232 23,545,243 408,746 1,327,637 8,032,360 9,768,743 - - - 2,652,152 2,859,038 1,421,885 7,309,763 1,623,881 2,555,675 14,891,592 33,313,986 Public Defense Services Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel PF Mandated Services Public Defender Public Defense Administration Total Public Defense Services 3,902,635 527,561 2,078,620 9,157,257 2,557,583 13,235,386 989,656 32,448,698 29,000 66,000 572,651 667,651 - - - 3,931,635 527,561 2,078,620 9,157,257 2,557,583 13,301,386 1,562,307 33,116,349 30,977,391 46,442,608 27,247,190 47,281,523 151,948,712 338,525 3,451,091 1,960,000 1,640,419 3,505,908 452,529 11,348,472 - - - 31,315,916 49,893,699 1,960,000 1,640,419 30,753,098 47,734,052 163,297,184 Functional Area / Department / Program Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 13-4 Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Debt Service Capital Projects Enterprise Total Expenditures Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court TOTAL JUSTICE & LAW General Fund Special Revenue Debt Service Capital Projects 14,085,169 3,803,570 2,228,368 3,667,960 671,766 2,356,628 147,171 2,425,897 2,608,835 31,995,364 1,139,520 1,491,006 12,877,095 663,545 541,542 741,343 408,245 105 17,862,401 - - - 15,224,689 3,803,570 3,719,374 16,545,055 1,335,311 541,542 3,097,971 555,416 2,426,002 2,608,835 49,857,765 284,026,355 59,232,425 - - - 343,258,780 Enterprise Total Expenditures 13-5 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects 2,082,500 415,369 2,497,869 1,000 48,611 217,717 500,752 768,080 - - - 2,082,500 1,000 463,980 217,717 500,752 3,265,949 388,424 388,424 - - - - 388,424 388,424 84,900 84,900 3,000 150,300 10,373,435 10,526,735 - - - 3,000 150,300 10,458,335 10,611,635 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 138,952 138,952 25,000 5,000 30,000 - - - 163,952 5,000 168,952 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 187,119 187,119 21,422 21,422 - - - 208,541 208,541 4,917,012 780,000 1,169,680 6,866,692 365,000 450,000 815,000 - - - 4,917,012 1,145,000 1,619,680 7,681,692 2,100 5,200 100,000 107,300 369,764 1,326,390 7,216,055 8,912,209 - - - 371,864 1,331,590 100,000 7,216,055 9,019,509 Functional Area / Department / Program Enterprise Total Revenues JUSTICE & LAW Clerk of the Superior Court Administration Criminal Services Financial Services Information Technology Records Retention Total Clerk of the Superior Court Constables Constables Total Constables 13-6 County Attorney Civil Legal Services Community Support Criminal Prosecution Total County Attorney Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson Juvenile Court Administration Children & Family Svcs Detention Services Probation Services Total Juvenile Court Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Public Defense Services Legal Defender Office of Children's Counsel Office of Court Appointed Counsel PF Mandated Services Public Defender Public Defense Administration Total Public Defense Services 3,000 5,200 838,500 460,000 51,510 20 1,358,230 19,000 55,400 241,600 316,000 - - - 22,000 5,200 838,500 460,000 106,910 241,620 1,674,230 Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff 360,500 8,275,000 610,000 9,245,500 338,525 2,707,744 100,000 1,640,419 3,505,908 452,529 8,745,125 - - - 699,025 10,982,744 100,000 1,640,419 4,115,908 452,529 17,990,625 860,000 860,000 1,358,418 1,717,000 12,648,698 637,923 389,819 302,672 17,054,530 - - - 2,218,418 1,717,000 12,648,698 637,923 389,819 302,672 17,914,530 21,734,986 47,189,101 - - - 68,924,087 Functional Area / Department / Program 13-7 Superior Court Adjudication Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Information Services Law Library Total Superior Court TOTAL JUSTICE & LAW Enterprise Total Revenues Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM General Fund Special Revenue 9.00 36.00 45.00 13.00 17.00 9.00 35.00 6.00 27.00 197.00 2.50 3.00 3.00 8.50 - - - 9.00 36.00 45.00 13.00 19.50 12.00 35.00 6.00 30.00 205.50 13.00 13.00 - - - - 13.00 13.00 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 31.00 53.00 4.00 253.00 341.00 2.00 2.00 108.00 112.00 - - - 31.00 55.00 6.00 361.00 453.00 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 11.00 11.00 - - - - 11.00 11.00 8.50 8.50 - - - - 8.50 8.50 27.00 77.00 11.00 115.00 11.00 6.00 17.00 - - - 27.00 88.00 17.00 132.00 26.25 24.00 21.00 5.00 24.50 - - - - 31.25 48.50 21.00 Functional Area / Department / Program Debt Service Capital Projects Enterprise Total FTEs JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court Constables Constables Total Constables 13-8 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson Juvenile Court Administration Children & Family Svcs Court Support Services Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court Public Defense Services Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel PF Mandated Services Public Defender Public Defense Administration Total Public Defense Services 13-9 Sheriff Administrative Corrections HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court TOTAL JUSTICE & LAW General Fund Special Revenue Debt Service Capital Projects 134.50 15.00 25.25 103.00 349.00 69.25 98.75 - - - 134.50 15.00 25.25 172.25 447.75 40.50 6.00 26.50 9.00 32.00 147.25 9.50 270.75 - - - - 40.50 6.00 26.50 9.00 32.00 147.25 9.50 270.75 286.00 583.00 268.00 352.25 1,489.25 2.00 10.00 25.00 6.00 43.00 - - - 288.00 593.00 25.00 274.00 352.25 1,532.25 155.50 48.75 33.00 44.00 8.00 21.00 3.00 44.00 42.75 400.00 6.25 23.50 183.00 10.15 4.00 3.00 1.00 13.00 243.90 - - - 161.75 48.75 56.50 227.00 18.15 4.00 24.00 4.00 57.00 42.75 643.90 3,194.50 523.15 - - - 3,717.65 Enterprise Total FTEs This page intentionally left blank. 13-10 Pima County FY 2017/2018 Adopted Budget Clerk of the Superior Court Expenditures: Revenues: 12,269,131 FTEs 3,265,949 205.50 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 17.73% Administration 3.32% Civil Services 14.14% Probate Services 2.95% Courtroom Services 20.87% Juvenile Services 15.10% Criminal Services 5.79% Information Technology 10.37% Financial Services 9.73% Sources of All Funding Department Revenue 26.62% Fund Balance Decrease 5.25% General Fund Support 68.13% 13-11 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Clerk of the Superior Court FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 437,629 289,974 407,303 Civil Services 1,612,488 1,765,661 1,735,010 Courtroom Services 2,426,694 2,536,215 2,560,321 727,171 742,814 710,060 Financial Services 1,132,585 1,180,238 1,193,635 Information Technology 1,083,041 1,383,392 1,272,350 Juvenile Services 1,645,957 1,802,602 1,852,854 Probate Services 346,582 409,594 362,495 Records Retention 2,292,757 2,237,974 2,175,103 Total Expenditures 11,704,904 12,348,464 12,269,131 1,794,502 2,132,000 2,082,500 606 1,000 1,000 Financial Services 536,368 460,718 463,980 Information Technology 212,070 225,913 217,717 Records Retention 530,787 519,285 500,752 3,074,333 3,338,916 3,265,949 7,971,832 8,236,691 8,359,202 - - - Fund Balance Decrease/(Increase) 509,370 772,857 643,980 Other Funding Sources 149,369 - - 11,704,904 12,348,464 12,269,131 Administration 9.00 10.00 9.00 Civil Services 36.00 36.00 36.00 Courtroom Services 44.00 44.00 45.00 Criminal Services 14.00 14.00 13.00 Financial Services 19.50 19.25 19.50 Information Technology 12.00 12.00 12.00 Juvenile Services 34.00 34.00 35.00 Probate Services 6.00 6.00 6.00 30.00 31.00 30.00 204.50 206.25 205.50 Administration Criminal Services Funding by Source Revenues Administration Criminal Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program Records Retention Total Staffing (FTEs) 13-12 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration Function Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals & Objectives - Hire, supervise, and monitor personnel Train managers and supervisors to enhance performance and communicate organizational expectations Provide guidance to department staff in compliance with all mandates and policies Complete employee evaluations for all personnel Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances FY 2015/2016 Actual Program Performance Measures 0 Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed FY 2016/2017 Estimated 0 FY 2017/2018 Planned 0 73 75 80 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 242,772 61,574 183,103 Operating Expenses 194,857 228,400 224,200 437,629 289,974 407,303 1,198,503 1,402,000 1,350,000 582,472 725,000 725,000 13,527 5,000 7,500 1,794,502 2,132,000 2,082,500 (1,356,873) (1,842,026) (1,675,197) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 437,629 289,974 407,303 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Fines & Forfeits Investment Earnings Operating Revenue Sub-Total General Fund Support 13-13 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration 9.00 Program Staffing FTEs 13-14 10.00 9.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Civil Services Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals & Objectives - Process all civil filings within one day - Issue orders of protection/injunctions against harassment FY 2015/2016 Actual Program Performance Measures Orders of protection issued monthly Percent of civil filings processed within 1 day FY 2016/2017 Estimated FY 2017/2018 Planned 233 240 245 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,531,500 1,695,611 1,652,560 80,988 70,050 82,450 Total Program Expenditures 1,612,488 1,765,661 1,735,010 General Fund Support 1,612,488 1,765,661 1,735,010 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,612,488 1,765,661 1,735,010 36.00 36.00 36.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 13-15 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Courtroom Services Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals & Objectives - Process accurate minutes of court proceedings on a timely basis - Provide timely processing of all court documents - Ensure customer satisfaction with services FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Accuracy rate of court documents 100% 99% 100% Court documents processed on time 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,376,390 2,478,715 2,504,821 50,304 57,500 55,500 Total Program Expenditures 2,426,694 2,536,215 2,560,321 General Fund Support 2,426,694 2,536,215 2,560,321 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,426,694 2,536,215 2,560,321 44.00 44.00 45.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 13-16 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Criminal Services Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals & Objectives - Collect court ordered assessments Provide probation officers with court records needed to supervise their probation caseloads Process all criminal filings in a timely manner Maintain and keep current all probationer case files relating to court orders and assessments FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Criminal case files updated monthly 3,652 3,660 3,675 Assessment payments collected monthly 1,040 1,045 1,052 418 425 420 100% 100% 100% Probation reports generated monthly Percent of probation case files that are current FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 684,437 708,764 657,560 Operating Expenses 42,734 34,050 52,500 727,171 742,814 710,060 Charges for Services 596 1,000 1,000 Investment Earnings 10 - - 606 1,000 1,000 727,171 741,814 709,060 - - - (606) - - Other Funding Sources - - - Total Program Funding 727,171 742,814 710,060 14.00 14.00 13.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-17 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Program Goals & Objectives - Meet statutory deadlines for court related matters - Provide collection services for all deferred payments - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Monitor expenses and revenue in order to comply with budget - Enhance cash management services - Initiate quarterly probation billings FY 2015/2016 Actual Program Performance Measures New deferred payment cases established monthly 180 FY 2016/2017 Estimated 190 FY 2017/2018 Planned 195 Billings sent to probationers per quarter 2,321 3,770 3,800 Monthly financial reports submitted on time 100% 100% 100% Budget compliance 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,034,836 1,036,910 1,055,381 97,749 143,328 138,254 1,132,585 1,180,238 1,193,635 418,308 409,429 413,869 12,957 2,000 1,500 431,265 411,429 415,369 Intergovernmental 81,830 26,042 24,936 Charges for Services 23,503 22,647 23,075 Investment Earnings (230) 600 600 Special Programs Revenue Sub-Total 105,103 49,289 48,611 General Fund Support 568,842 673,014 675,584 - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) 13-18 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services 27,375 46,506 54,071 Other Funding Sources - - - Total Program Funding 1,132,585 1,180,238 1,193,635 19.50 19.25 19.50 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-19 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Information Technology Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals & Objectives - Establish document distribution and tracking Develop superior software engineering and maintenance of all automation projects Maintain reliable management and support technology resources Provide customer support within 30 minutes of request FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Respond to call center inquiries within 30 minutes 99% 100% 100% Security system maintained 24 hours a day 100% 100% 100% Computer systems updated as needed 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,058,407 1,359,292 1,204,527 24,634 24,100 42,100 - - 25,723 1,083,041 1,383,392 1,272,350 Charges for Services 208,521 220,913 214,717 Investment Earnings 3,549 5,000 3,000 Special Programs Revenue Sub-Total 212,070 225,913 217,717 General Fund Support 715,491 755,847 726,874 - - - 155,480 401,632 327,759 Other Funding Sources - - - Total Program Funding 1,083,041 1,383,392 1,272,350 12.00 12.00 12.00 Program Expenditures by Object Personnel Services Operating Expenses Debt Service Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Juvenile Services Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals & Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide outstanding service to internal and external customers - Provide all case files prior to scheduled court hearings FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Delinquency cases processed within 24 hours 100% 100% 100% Case files provided prior to daily court hearings 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,615,042 1,767,352 1,817,304 30,915 35,250 35,550 Total Program Expenditures 1,645,957 1,802,602 1,852,854 General Fund Support 1,645,957 1,802,602 1,852,854 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,645,957 1,802,602 1,852,854 34.00 34.00 35.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 13-21 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Probate Services Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals & Objectives - Issue all letters of administration daily - Process all guardianship cases in a timely manner FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Letters of administration issued on time 100% 100% 100% Guardianship cases processed on time 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 322,965 388,094 342,995 Operating Expenses 23,617 21,500 19,500 Total Program Expenditures 346,582 409,594 362,495 General Fund Support 346,582 409,594 362,495 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 346,582 409,594 362,495 6.00 6.00 6.00 Program Expenditures by Object Program Staffing FTEs 13-22 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Records Retention Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals & Objectives - Check all documents thoroughly for accuracy before placing into storage - Scan all closed case files into the case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Documents checked before placing in storage 100% 100% 100% Closed case files scanned into AGAVE system 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,690,301 1,949,506 1,791,630 Operating Expenses 288,299 229,450 262,750 Capital Equipment > $5,000 217,778 - 95,000 96,379 59,018 25,723 2,292,757 2,237,974 2,175,103 48,040 - - Charges for Services 476,821 510,285 493,539 Investment Earnings 5,926 9,000 7,213 530,787 519,285 500,752 1,285,480 1,393,970 1,412,201 - - - Fund Balance Decrease/(Increase) 327,121 324,719 262,150 Other Funding Sources 149,369 - - Total Program Funding 2,292,757 2,237,974 2,175,103 30.00 31.00 30.00 Program Expenditures by Object Personnel Services Debt Service Total Program Expenditures Program Funding by Source Revenues Intergovernmental Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 13-23 This page intentionally left blank. 13-24 Pima County FY 2017/2018 Adopted Budget Constables Expenditures: Revenues: 1,335,427 FTEs 388,424 13.00 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 29.09% General Fund Support 70.91% 13-25 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Constables FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Constables 1,245,363 1,256,064 1,335,427 Total Expenditures 1,245,363 1,256,064 1,335,427 Constables 544,578 388,424 388,424 Total Revenues 544,578 388,424 388,424 700,785 867,640 947,003 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,245,363 1,256,064 1,335,427 Constables 13.00 13.00 13.00 Total Staffing (FTEs) 13.00 13.00 13.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 13-26 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Constables Program: Constables Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil and criminal court documents. Attend Justice Court when required. Serve criminal and civil papers received from other counties, states, and competent authority. Program Goals & Objectives - Improve efficiency of service to the precincts Improve the quality of service to the community Carry out statutorily mandated duties Serve civil/criminal papers from the justice courts, as well as from other counties and states FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of civil papers served 92% 93% 93% Percent of civil fees collected 98% 98% 99% Percent of criminal papers served 55% 56% 56% Percent of domestic violence/harassment orders served 75% 76% 76% Attempts to serve Justice Court papers 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,003,457 1,053,255 1,116,551 241,906 202,009 218,876 - 800 - 1,245,363 1,256,064 1,335,427 70,787 - - 368,050 343,424 343,424 96,136 45,000 45,000 9,605 - - Operating Revenue Sub-Total 544,578 388,424 388,424 General Fund Support 700,785 867,640 947,003 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,245,363 1,256,064 1,335,427 13.00 13.00 13.00 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Miscellaneous Revenue Investment Earnings Program Staffing FTEs 13-27 This page intentionally left blank. 13-28 Pima County FY 2017/2018 Adopted Budget County Attorney Expenditures: Revenues: 40,034,438 FTEs 10,611,635 453.00 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.45% Civil Legal Services 6.50% Community Support 0.99% Criminal Prosecution 85.06% Sources of All Funding Department Revenue 26.51% General Fund Support 58.76% Fund Balance Decrease 14.73% 13-29 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: County Attorney FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 2,803,060 3,004,432 2,983,193 Civil Legal Services 2,203,655 2,679,100 2,602,659 Community Support 219,837 400,086 398,259 Criminal Prosecution 25,002,604 34,996,629 34,050,327 Total Expenditures 30,229,156 41,080,247 40,034,438 276 - - Civil Legal Services 2,695 103,000 3,000 Community Support 45,548 164,300 150,300 Criminal Prosecution 9,459,365 10,011,408 10,458,335 Total Revenues 9,507,884 10,278,708 10,611,635 21,537,009 23,366,262 23,526,583 (998,924) - - 183,187 7,435,277 5,896,220 - - - 30,229,156 41,080,247 40,034,438 Administration 33.00 31.00 31.00 Civil Legal Services 63.00 61.00 55.00 Community Support 9.00 7.00 6.00 Criminal Prosecution 357.00 360.00 361.00 Total Staffing (FTEs) 462.00 459.00 453.00 Funding by Source Revenues Administration General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-30 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Administration Function Statement Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, grants management, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney's Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals & Objectives - Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner - Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area - Comply with deadlines for financial reporting of various County, state, and federal funds - Submit biweekly payroll to the Finance Department by established deadlines FY 2015/2016 Actual Program Performance Measures Biweekly payroll submitted on time 100% Financial reports submitted on time FY 2016/2017 Estimated 100% FY 2017/2018 Planned 100% 824 850 840 100% 100% 100% 151 160 165 5 5 5 Network infrastructure uptime (% of 7:00 AM to 6:00 PM / 7 days per week) Unscheduled network downtime (hours) 100% 100% 100% 2 2 2 Software development schedule adherence 90% 95% 95% 5 5 5 Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Help desk ticket satisfaction (1: Bad - 5: Good) Application training satisfaction (1:bad - 5:good) 13-31 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,373,113 2,477,125 2,473,351 429,947 527,307 509,842 2,803,060 3,004,432 2,983,193 276 - - 276 - - 2,802,784 3,004,432 2,983,193 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,803,060 3,004,432 2,983,193 33.00 31.00 31.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-32 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Function Statement In-house legal counsel to Pima County Government by providing legal advice to, and legal representation on behalf, of the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as Pima County. Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law, including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting taxes due), property tax appeals, environmental (defense of toxic tort and actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County client representatives, defending Pima County in all litigation filed against it, prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the civil division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepare and monitor contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals & Objectives - Provide timely and thorough review of, and make necessary revisions to, contracts, inter-governmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal representation in legal actions brought against Pima County - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law - Provide quality legal investigation and prosecution of violations of the employer sanctions law on behalf of Pima County - Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County 13-33 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Satisfactory or above ratings on client evaluations for defense of legal proceedings Revenues and/or fines collected for Pima County 99% 100% 100% $934,128 $375,000 $375,000 Cases in which the County prevails in obtaining requested relief 95% 95% 95% Satisfactory or above ratings on client evaluations for prosecutions of civil actions 99% 100% 100% Requests for reports/orders acted on within statutory or mutually established deadlines 100% 100% 100% Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, departments where legal counsel is required to be present 272 300 300 Satisfactory or above ratings on client evaluations for legal advice and consultation Client education training hours provided 99% 100% 100% 97 100 100 Satisfactory or above ratings on client evaluation forms for education and training programs and services 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,107,931 2,657,180 2,495,807 95,724 21,920 106,852 2,203,655 2,679,100 2,602,659 1,568 - - 1,568 - - - 100,000 - 1,127 3,000 3,000 1,127 103,000 3,000 2,195,280 2,434,750 2,485,546 (1,000,000) - - 1,005,680 141,350 114,113 Other Funding Sources - - - Total Program Funding 2,203,655 2,679,100 2,602,659 63.00 61.00 55.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-34 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Community Support Function Statement 88-Crime program is the Pima County Attorney's Office anonymous tip line for citizens to report information to help solve major crimes. The information is provided to law enforcement to solve crimes and arrest criminals. This program provides the community an opportunity to assist in the fight against crime safely and confidentially. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a pre-charging diversion option from prosecution via the Bad Check Program. Support and administer Juvenile diversion program which provides an alternative to prosecution for youth ages 8-17. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs) by holding Juvenile offenders accountable through early intervention strategy. Description of Services Provide law enforcement agencies with information that was received through the 88-CRIME programs anonymous tip line to help solve major crimes. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals & Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Maintain the amount of restitution returned to victims of bad checks submitted - Bring the 88-CRIME Safe School Program into schools to educate the students and faculty about 88-CRIME and to provide them with a resource to help keep them, their school, and community safe. - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Increase the number of participants in the Bad Check Program - Provide training on the Community Justice Board to agency staff, volunteers, partner organizations and community members - Increase community use of anonymous tip line - Increase the amount of community partners who distribute gun locks to the community to promote gun safety and decrease accidental shootings - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations and events designed to promote gun safety awareness - Increase participation by 88-Crime at community events FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Anonymous tips 3,048 3,350 4,500 Contacts at community events 24,000 25,500 27,000 49 55 60 Presentations and media outreach Bad Check Program participants Restitution collected CARGO events 9,402 9,420 9,436 $129,165 $126,000 $122,000 29 30 30 10,493 8,000 8,500 CJB/staff training programs 65 65 68 Community Justice Boards 18 18 19 Gun locks donated 13-35 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Community Support FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 180,076 357,961 360,244 Operating Expenses 39,761 42,125 38,015 219,837 400,086 398,259 45,326 164,000 150,000 222 300 300 45,548 164,300 150,300 166,030 180,365 249,817 - - - 8,259 55,421 (1,858) Other Funding Sources - - - Total Program Funding 219,837 400,086 398,259 9.00 7.00 6.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Fines & Forfeits Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-36 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Function Statement Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals & Objectives - Ensure the rights of victims as dictated by the Arizona Constitution are upheld Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors Support and assist victims and witnesses at legal proceedings, hearings, and trials Target dangerous, violent, and repetitive criminal defendants for trial Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations Provide specialized domestic violence response, including intervention services for victims and their children, and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court Prosecute all misdemeanor cases filed by law enforcement in Justice Courts Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families Provide courtroom support and assistance to victims and witnesses at legal proceedings, hearings, and trials Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect Maximize Victim Compensation funds available to victims by pursuing negotiated rates with providers and requesting restitution to recover expenses paid to victims Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement Ensure victim compensation claims are processed within 60 days of the receipt of claim Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety Process all requests for subpoenas, arrest warrants, interviews, and investigations 13-37 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution FY 2015/2016 Actual Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive alleged offenders tried FY 2016/2017 Estimated FY 2017/2018 Planned 10,997 11,000 11,000 64% 70% 70% Juvenile cases presented for review by law enforcement 4,221 4,000 4,000 Requests for investigative services 10,571 11,000 11,000 Felony written victim notifications 64,929 71,223 74,784 Victim restitutions processed within guidelines 100% 100% 100% 730 730 730 Initial appearances hearings (two per day) attended Total number of services provided to victims by victim advocates 86,148 88,000 90,000 Cost savings achieved by using a volunteer force to help provide $421,260 $440,000 $450,000 victim services Average number of days to process claims Victim Compensation claims processed within 60 days Total Victim Compensation claims processed 40 35 35 100% 100% 100% 288 300 300 21,063 22,000 22,500 109 85 100 Total number of victim contacts by advocates 42,026 44,000 45,000 Total number of victims served by victim advocates 9,256 10,000 11,000 Total volunteer hours Legal reviews and corresponding disbursements of funds to local law enforcement agencies 13-38 Pima County FY 2017/2018 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 18,187,453 23,179,929 23,468,579 Operating Expenses 6,697,277 11,530,100 10,429,148 117,874 286,600 152,600 25,002,604 34,996,629 34,050,327 34,082 24,900 24,900 119,317 60,000 60,000 Miscellaneous Revenue 10,970 - - Investment Earnings (3,339) - - 161,030 84,900 84,900 Intergovernmental 1,370,167 1,088,573 1,314,908 Fines & Forfeits 4,221,116 2,830,000 2,830,000 253,865 1,104,000 604,000 62,629 59,800 78,200 5,907,777 5,082,373 4,827,108 3,390,441 4,844,135 5,546,327 117 - - 3,390,558 4,844,135 5,546,327 16,372,915 17,746,715 17,808,027 1,076 - - (830,752) 7,238,506 5,783,965 Other Funding Sources - - - Total Program Funding 25,002,604 34,996,629 34,050,327 357.00 360.00 361.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Fines & Forfeits Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-39 This page intentionally left blank. 13-40 Pima County FY 2017/2018 Adopted Budget Justice Court Ajo Expenditures: 739,886 Revenues: FTEs 168,952 11.00 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Pay Fees 1.35% Justice Court Ajo 98.65% Sources of All Funding Department Revenue 22.83% Fund Balance Decrease 1.09% General Fund Support 76.08% 13-41 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Justice Court Ajo FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 611,597 711,399 729,886 - 10,000 10,000 611,597 721,399 739,886 161,587 248,455 163,952 3,594 7,000 5,000 165,181 255,455 168,952 458,745 459,944 562,934 - - - (12,329) 6,000 8,000 - - - 611,597 721,399 739,886 Justice Court Ajo 11.00 11.00 11.00 Total Staffing (FTEs) 11.00 11.00 11.00 Justice Court Ajo Justice Court Ajo Time Pay Fees Total Expenditures Funding by Source Revenues Justice Court Ajo Justice Court Ajo Time Pay Fees Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-42 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff Department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Program Goals & Objectives - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Initiate court action of debtors that have not paid by their payment due date - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Dispense/exonerate bonds and overpayments in a timely manner as set forth by minimum accounting standards - Complete docketing and minute entries prior to the conclusion of courtroom proceedings - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Comply with court policies and County policies and procedures - Comply with the minimum accounting standards for the State Auditor General and Supreme Court - Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner FY 2015/2016 Actual Program Performance Measures Delinquent cases to be entered into collections FY 2016/2017 Estimated FY 2017/2018 Planned 170 256 216 Court staff compliant with all state mandated training 100% 100% 100% Minimum accounting standards compliant 90% 100% 100% Minute entries filed 738 620 679 Bonds exonerated and refunded 100% 100% 100% Probationers requiring court assessment 100% 100% 100% 13-43 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 491,125 559,518 567,661 Operating Expenses 120,472 151,881 162,225 611,597 711,399 729,886 Intergovernmental 15,647 15,352 7,824 Charges for Services 16,297 26,914 4,529 120,761 195,839 126,526 147 350 73 152,852 238,455 138,952 8,735 9,000 9,000 - 1,000 1,000 8,735 10,000 10,000 Miscellaneous Revenue - - 15,000 Grant Revenue Sub-Total - - 15,000 458,745 459,944 562,934 - - - (8,735) 3,000 3,000 Other Funding Sources - - - Total Program Funding 611,597 711,399 729,886 11.00 11.00 11.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Operating Revenue Sub-Total Charges for Services Fines & Forfeits Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-44 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Time Pay Fees Function Statement Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals & Objectives - Comply with ARS Title 12, Chapter 116: Time Payment Fee - Collect all Justice Court time payment fees FY 2015/2016 Actual Program Performance Measures Cases assessed time payment fee 330 FY 2016/2017 Estimated 267 FY 2017/2018 Planned 299 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted - 10,000 10,000 - 10,000 10,000 Charges for Services 2,936 7,000 5,000 Investment Earnings 658 - - 3,594 7,000 5,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (3,594) 3,000 5,000 Other Funding Sources - - - Total Program Funding - 10,000 10,000 Program Expenditures by Object Operating Expenses Total Program Expenditures Program Funding by Source Revenues Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) 13-45 This page intentionally left blank. 13-46 Pima County FY 2017/2018 Adopted Budget Justice Court Green Valley Expenditures: 587,020 Revenues: FTEs 208,541 8.50 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding Fund Balance Decrease 2.96% Department Revenue 35.53% General Fund Support 61.51% 13-47 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Justice Court Green Valley FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Justice Court Green Valley 577,864 624,856 587,020 Total Expenditures 577,864 624,856 587,020 Justice Court Green Valley 231,455 215,101 208,541 Total Revenues 231,455 215,101 208,541 288,636 331,193 361,131 Net Operating Transfers In/(Out) (9,030) - - Fund Balance Decrease/(Increase) 66,803 78,562 17,348 - - - 577,864 624,856 587,020 Justice Court Green Valley 8.50 9.50 8.50 Total Staffing (FTEs) 8.50 9.50 8.50 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-48 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Function Statement Serve public, litigants, and attorneys by the prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record and disburse fees and fines in accordance with statutes, court orders and policies. Follow court performance guidelines set by court rules, statutes, administrative orders and guidelines established by the Administrative Office of the Supreme Court. Meet ethical standards for court staff and judges as written and enforced by the Commission on Judicial Conduct. Follow financial management practices that meet the minimum accounting standards set and enforced by the State Auditor General. Adhere to operational guidelines prescribed by Court Services Division of the Arizona Supreme Court. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Adhere to ethical standards established by the Commission of Judicial Conduct. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting and the State Auditor General. Monitor court performance, and conduct internal court performance reviews and maintain statistics. Program Goals & Objectives - Strengthen the administration of justice and improve communication - Use technology effectively - Implement online payments in the new case management system - Improve website and access to forms in accordance with Federal mandates - Provide more comprehensive information about court processes for self-represented litigants in English & Spanish - Provide wireless connectivity - Implement a computer in the public lobby for online collection payments - Maintain court security - Provide full-time security for the protection and safety of staff, attorneys, and users of the court system. - Maintain a professional workforce and improve operational efficiencies - Foster and encourage ongoing and cross-training staff - Ensure staff compliance with state mandatory Council on Judicial Education and Training (COJET) requirements - Implement document imaging FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned 98% 98% 98% Continue to cross-train staff on court functions yes yes yes Develop and update desk procedure manuals yes yes yes Adjudicate cases within newly adopted Supreme Court case processing standards Scan all new case filings Submit deliquent collections to FARE Work with the AOC to implement online payments within the NA 3,500 3,500 100% 100% 100% n/a yes yes 25% 100% 100% new case management system Conduct desk audits to ensure work is being performed accurately and in accordance with court procedures 13-49 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 464,306 528,181 524,090 Operating Expenses 113,558 96,675 62,930 577,864 624,856 587,020 Intergovernmental 19,476 21,060 21,060 Charges for Services 52,454 47,721 50,172 130,730 119,520 115,887 202,660 188,301 187,119 774 - - 25,766 24,800 20,422 - 2,000 1,000 2,255 - - 28,795 26,800 21,422 288,636 331,193 361,131 Net Operating Transfers In/(Out) (9,030) - - Fund Balance Decrease/(Increase) 66,803 78,562 17,348 Other Funding Sources - - - Total Program Funding 577,864 624,856 587,020 8.50 9.50 8.50 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Fines & Forfeits Operating Revenue Sub-Total Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Special Programs Revenue Sub-Total General Fund Support Program Staffing FTEs 13-50 Pima County FY 2017/2018 Adopted Budget Justice Courts Tucson Expenditures: Revenues: 8,707,594 FTEs 7,681,692 132.00 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Administration 20.95% Judicial Operations 29.58% Court Operations 49.47% Sources of All Funding Fund Balance Decrease 8.41% General Fund Support 3.38% Department Revenue 88.21% 13-51 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Justice Court Tucson FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 1,928,633 1,921,940 1,824,563 Court Operations 3,625,767 4,276,484 4,307,187 Judicial Operations 2,130,664 2,546,594 2,575,844 Total Expenditures 7,685,064 8,745,018 8,707,594 5,022,582 4,918,692 4,917,012 923,324 1,145,000 1,145,000 Judicial Operations 1,529,845 1,618,000 1,619,680 Total Revenues 7,475,751 7,681,692 7,681,692 202,188 243,628 294,007 - - - 7,125 819,698 731,895 - - - 7,685,064 8,745,018 8,707,594 Administration 29.00 28.00 27.00 Court Operations 87.50 89.00 88.00 Judicial Operations 15.00 17.00 17.00 131.50 134.00 132.00 Funding by Source Revenues Administration Court Operations General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 13-52 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Administration Function Statement Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals & Objectives - Increase collections of court ordered fines and assessments - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Enhance customer service and the public's access to court services and information - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Total funds collected by the court $15,202,184 $15,300,000 $15,300,000 Total Pima County revenues collected by the court $6,639,455 $6,566,692 $6,566,692 134 132 Number of positions managed 131.5 Public usage of buildings by number of individuals 416,109 460,000 500,000 Contraband discovered and confiscated 13,695 14,000 14,500 13-53 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,734,139 1,700,017 1,586,428 194,494 221,923 238,135 1,928,633 1,921,940 1,824,563 45,254 - - Charges for Services 2,502,139 2,150,500 2,150,500 Fines & Forfeits 2,432,913 2,712,192 2,710,512 40,776 56,000 56,000 1,500 - - 5,022,582 4,918,692 4,917,012 (3,093,949) (2,996,752) (3,092,449) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,928,633 1,921,940 1,824,563 29.00 28.00 27.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-54 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Court Operations Function Statement Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process all types of cases accurately, efficiently, and expediently. Provide service to the public, litigants, jurors, attorneys, and members of the bar; record case proceedings; and maintain case files and court records. Prepare and distribute court notices and minute entries. Respond to phone and internet questions and requests for information. Schedule and maintain records of court events. Program Goals & Objectives - Improve Department of Public Safety (DPS) disposition reporting - Image court documents into electronic case files - Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Acquire new case management system FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Total case filings - All 120,070 126,000 125,000 Total telephone calls requesting information 89,844 100,000 100,000 Individuals assisted at window 89,780 92,000 92,000 Case images scanned 738,200 700,000 700,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,353,922 3,780,140 3,878,153 271,845 496,344 429,034 3,625,767 4,276,484 4,307,187 582,296 780,000 780,000 200 - - 582,496 780,000 780,000 258,812 265,000 265,000 82,016 100,000 100,000 340,828 365,000 365,000 2,747,552 2,878,541 2,949,039 - - - (45,109) 252,943 213,148 - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Charges for Services Fines & Forfeits Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 13-55 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Court Operations Total Program Funding Program Staffing FTEs 13-56 3,625,767 4,276,484 4,307,187 87.50 89.00 88.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Judicial Operations Function Statement Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment; felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause; initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1; civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less; domestic violence and harassment cases; concurrent jurisdiction with Superior Court in cases of eviction when the amount involved is less than $10,000; matters involving possession of, but not title to, real property; and small claims proceedings when the amount involved does not exceed $3,500. Program Goals & Objectives - Dispose of new cases in a timely manner - Reduce the number of pending civil and small claims cases - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary FY 2015/2016 Actual Program Performance Measures Disposition rate 106% FY 2016/2017 Estimated 103% FY 2017/2018 Planned 103% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,592,092 1,902,367 1,886,544 530,695 494,227 539,300 7,877 150,000 150,000 2,130,664 2,546,594 2,575,844 Intergovernmental 119,828 168,000 169,680 Charges for Services 913,023 1,000,000 1,000,000 1,528 - - 1,034,379 1,168,000 1,169,680 Charges for Services 484,143 450,000 450,000 Investment Earnings 11,323 - - Special Programs Revenue Sub-Total 495,466 450,000 450,000 General Fund Support 548,585 361,839 437,417 - - - 52,234 566,755 518,747 - - - Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 13-57 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Justice Court Tucson Program: Judicial Operations Total Program Funding Program Staffing FTEs 13-58 2,130,664 2,546,594 2,575,844 15.00 17.00 17.00 Pima County FY 2017/2018 Adopted Budget Juvenile Court Expenditures: 9,019,509 Revenues: 33,313,986 FTEs 447.75 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 8.58% Administration 7.96% Court Support Services 4.27% Probation Services 44.71% Detention Services 21.94% Information Technology 4.87% Judicial Services 7.67% Sources of All Funding Department Revenue 27.07% Fund Balance Decrease 2.45% General Fund Support 70.48% 13-59 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Juvenile Court FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 2,482,250 2,640,542 2,652,152 Children & Family Svcs 2,214,076 2,515,593 2,859,038 Court Support Services 1,348,347 1,451,339 1,421,885 Detention Services 6,941,845 7,329,049 7,309,763 Information Technology 1,581,482 1,524,476 1,623,881 Judicial Services 2,307,026 2,502,606 2,555,675 Probation Services 13,045,649 15,236,071 14,891,592 Total Expenditures 29,920,675 33,199,676 33,313,986 Administration 321,146 439,334 371,864 Children & Family Svcs 828,149 1,058,621 1,331,590 Court Support Services 40 - - 94,596 100,000 100,000 5 - - 1,460 - - Probation Services 6,542,030 7,585,150 7,216,055 Total Revenues 7,787,426 9,183,105 9,019,509 22,211,764 23,158,493 23,476,811 - - - (78,515) 858,078 817,666 - - - 29,920,675 33,199,676 33,313,986 Administration 28.25 30.25 31.25 Children & Family Svcs 43.50 43.00 48.50 Court Support Services 21.00 21.00 21.00 136.00 135.00 134.50 15.00 15.00 15.00 Funding by Source Revenues Detention Services Information Technology Judicial Services General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Detention Services Information Technology Judicial Services 25.25 25.25 25.25 Probation Services 183.25 177.25 172.25 Total Staffing (FTEs) 452.25 446.75 447.75 13-60 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Administration Function Statement Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Provide clinical services to juvenile delinquency cases. Program Goals & Objectives - Based on availability of Administrative Office of the Courts (AOC) training, recruit additional providers to perform competency exams and improve scheduling - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Correct deficiencies in life and safety building inspections within ten days of citing - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percentage of financial reports submitted on time 99% 100% 100% Budget compliance 100% 100% 100% Compliance with national, state, and local life safety standards 95% 100% 100% Deficiencies in life and safety building inspections corrected within 10 days of citing Competency evaluations scheduled within 30 days from order 100% 100% 100% 88% 88% 90% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,735,412 1,889,363 1,963,356 746,838 751,179 688,796 2,482,250 2,640,542 2,652,152 Intergovernmental 3,517 - - Miscellaneous Revenue 2,077 2,000 2,000 181 100 100 5,775 2,100 2,100 222,029 237,234 319,764 Miscellaneous Revenue 93,342 200,000 50,000 Grant Revenue Sub-Total 315,371 437,234 369,764 2,171,006 2,173,991 2,241,306 12,973 27,217 38,868 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Investment Earnings Operating Revenue Sub-Total Intergovernmental General Fund Support Net Operating Transfers In/(Out) 13-61 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Administration (22,875) - 114 Other Funding Sources - - - Total Program Funding 2,482,250 2,640,542 2,652,152 28.25 30.25 31.25 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-62 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs Function Statement Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; and recruit, train, mentor, oversee, and assign court appointed special advocates. Perform adoption and guardianship home studies, certifications, and reviews. Provide intensive case management for substance abusing parents in Family Drug Court (FDC). Mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals & Objectives - Mediate or facilitate contested dependency matters to avoid court litigation - Family Drug Court parents graduation rate > 60% - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases (ASFA standard is 1 year) - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within 7 business days of removal FY 2015/2016 Actual Program Performance Measures Average days to preliminary protective hearing FY 2016/2017 Estimated FY 2017/2018 Planned 6 6 6 Number of mediation referrals 1,882 2,165 2,490 Cases resolved by full agreement through mediation 51% 50% 50% FDC parents whose children are reunified 70% 80% 85% FDC graduates with reactivated cases 10% 8% 8% Average days to permanency hearing (ASFA standard is 1 year) 261 251 241 13-63 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,034,933 2,322,635 2,667,651 179,143 192,958 191,387 2,214,076 2,515,593 2,859,038 6,841 5,200 5,200 10 - - (35) - - 6,816 5,200 5,200 591,923 620,550 670,038 50 - - (16) - - 591,957 620,550 670,038 229,352 432,871 656,352 24 - - 229,376 432,871 656,352 1,344,831 1,484,189 1,565,069 Net Operating Transfers In/(Out) (7,139) (27,217) (38,868) Fund Balance Decrease/(Increase) 48,235 - 1,247 Other Funding Sources - - - Total Program Funding 2,214,076 2,515,593 2,859,038 43.50 43.00 48.50 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 13-64 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Court Support Services Function Statement Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals & Objectives - Maintain an assessment consumer satisfaction rating of at least 98% Provide language translations within legally required timelines Intra-department mail delivered promptly and accurately Assign language interpreters that meet all necessary qualifications FY 2015/2016 Actual Program Performance Measures Assessment consumer satisfaction rating 98% FY 2016/2017 Estimated 98% FY 2017/2018 Planned 98% Assign qualified language interpreters 99% 99% 99% Provide language translations within the legally required timelines 100% 100% 100% Intra-department mail delivered promptly and accurately 98% 98% 98% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,070,176 1,153,902 1,139,864 278,171 297,437 282,021 1,348,347 1,451,339 1,421,885 40 - - 40 - - 1,348,307 1,451,339 1,421,885 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,348,347 1,451,339 1,421,885 21.00 21.00 21.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-65 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Function Statement Provide the community a secure detention facility for youth where helpful programs of education, remediation, and skill development are available. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals & Objectives - Provide youth with positive reinforcement through Positive Behavioral Intervention & Support (PBIS) program Increase number of youth completing GED Increase involvement of boys/girls in the Make a Change (MAC) program Prepare youth for more successful outcomes upon leaving detention Provide safety and security, educational services, food and medical care of detained youth Increase number of youth achieving job skill certification FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned 70% 75% 75% 12% 50% 70% 10 20 30 Percentage of youth reporting they are learning pro-social skill building 66% 75% 80% Percentage of youth reporting supportive relationships with Detention staff 48% 70% 75% Percentage of youth reporting they have participated in goal setting Boys served by MAC Program 70% 80% 80% 76 80 85 17 21 25 PBIS is shown to be effective in increasing positive interactions with youth Youth participating in Culinary Program Youth achieving their GED/testing Girls served by MAC Program FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 6,148,925 6,545,509 6,559,683 792,920 783,540 750,080 6,941,845 7,329,049 7,309,763 91,079 100,000 100,000 3,517 - - 94,596 100,000 100,000 6,847,249 7,229,049 7,209,763 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 13-66 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Other Funding Sources - - - Total Program Funding 6,941,845 7,329,049 7,309,763 136.00 135.00 134.50 Program Staffing FTEs 13-67 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology Function Statement Provide overall automation management and technical assistance to Juvenile Court and its divisions. Description of Services Determine specifications and procurement of computer systems and peripherals; conduct training; develop automated systems; provide reports of accurate data; create and maintain the infrastructure for the network; provide internet and intranet pages and presence; and maintain the technology necessary for the security of the Court building and the detention center. Program Goals & Objectives - Provide timely information to ensure that Court operations, including hearings and other court processes, occurs in the most efficient time frames - Submit all mandated reports within set time frames - Ensure that all necessary equipment, software, and systems are available to the Court departments to fulfill their mission FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Up time for mission critical systems 100% 100% 100% Submission of mandated reports 100% 100% 100% Provision and maintenance of all equipment, systems, and software 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,328,966 1,419,222 1,432,426 Operating Expenses 149,537 105,254 191,455 Capital Equipment > $5,000 102,979 - - 1,581,482 1,524,476 1,623,881 5 - - 5 - - 1,581,482 1,524,476 1,623,881 - - - (5) - - Other Funding Sources - - - Total Program Funding 1,581,482 1,524,476 1,623,881 15.00 15.00 15.00 Program Expenditures by Object Personnel Services Total Program Expenditures Program Funding by Source Revenues Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-68 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Judicial Services Function Statement Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals & Objectives - Process all dependency hearings within mandated time frames - Ensure all judicial officers will pass performance reviews (four officers are reviewed each year) - Reduce the percentage of contested dependency trials and termination hearings FY 2015/2016 Actual Program Performance Measures Permanency hearings held within statutory time frames 82% Hearings contested FY 2016/2017 Estimated 85% FY 2017/2018 Planned 86% 8% 8% 8% Judicial officers passing performance review 100% 100% 100% Reactivated petitions 15% 14% 17% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,059,304 2,245,487 2,302,065 247,722 257,119 253,610 2,307,026 2,502,606 2,555,675 1,460 - - 1,460 - - 2,305,566 2,502,606 2,555,675 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,307,026 2,502,606 2,555,675 25.25 25.25 25.25 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-69 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Function Statement Ensure community safety by providing evidence-based supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Receive and process juvenile delinquency referrals, develop and provide alternatives to detention, provide diversion services, complete investigations of petitioned cases and recommend appropriate services and supervision levels to the Court on adjudicated cases. Provide community supervision and monitoring of compliance with Court orders through a system of evidence-based practices and programs to include graduated responses. Program Goals & Objectives - Probationers' successful completion of standard probation Juveniles successfully complete contracts of diversion consequences within 90 days Probationers' successful completion of Juvenile Intensive Probation (JIPS) Restore victims through collection of restitution Victims satisfied with notification and service FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Successful completion of standard probation 85% 80% 80% Successful completion of intensive probation 70% 70% 70% Successful completion of diversion consequences within 90 days 90% 90% 90% Diversion juveniles paying assigned restitution 70% 90% 90% Standard probationers paying assigned restitution 100% 100% 100% JIPS probationers paying assigned restitution 95% 95% 95% Victim customer service satisfaction rating 78% 80% 80% 13-70 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 8,641,610 10,333,609 10,157,164 Operating Expenses 4,404,039 4,902,462 4,734,428 13,045,649 15,236,071 14,891,592 165 - - 165 - - 6,254,223 7,263,213 6,928,000 199,390 227,929 188,111 4,935 8,000 7,000 Miscellaneous Revenue (7,859) (5,000) (5,000) Investment Earnings 14,317 12,039 13,559 6,465,006 7,506,181 7,131,670 76,859 78,969 84,385 76,859 78,969 84,385 6,613,323 6,792,843 6,859,232 (5,834) - - (103,870) 858,078 816,305 Other Funding Sources - - - Total Program Funding 13,045,649 15,236,071 14,891,592 183.25 177.25 172.25 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Charges for Services Fines & Forfeits Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-71 This page intentionally left blank. 13-72 Pima County FY 2017/2018 Adopted Budget Public Defense Services Expenditures: Revenues: 33,116,349 FTEs 1,674,230 270.75 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children. ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property. ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Legal Defender 11.87% Public Defense Administration 4.72% Mental Health Defense 1.59% Office of Children's Counsel 6.28% Public Defender 40.17% Office of Court Appointed Counsel 27.65% PF Mandated Services 7.72% Sources of All Funding Department Revenue 5.06% Fund Balance Decrease 1.06% General Fund Support 93.88% 13-73 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Public Defense Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 3,959,447 4,337,841 3,931,635 511,875 530,851 527,561 1,782,971 2,006,832 2,078,620 10,228,890 9,034,200 9,157,257 2,487,583 2,584,605 2,557,583 12,342,072 13,217,930 13,301,386 1,046,724 1,728,501 1,562,307 32,359,562 33,440,760 33,116,349 31,626 24,250 22,000 3,271 7,800 5,200 1,090,596 885,200 838,500 PF Mandated Services 506,770 506,473 460,000 Public Defender 131,669 102,200 106,910 Public Defense Administration 259,025 253,200 241,620 2,022,957 1,779,123 1,674,230 30,351,322 31,244,871 31,090,468 2,669 - - (17,386) 416,766 351,651 - - - 32,359,562 33,440,760 33,116,349 44.00 42.50 40.50 6.00 6.00 6.00 Office of Children's Counsel 21.00 24.50 26.50 Office of Court Appointed Counsel 10.00 9.00 9.00 PF Mandated Services 32.85 32.00 32.00 143.85 145.50 147.25 9.00 8.00 9.50 266.70 267.50 270.75 Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel PF Mandated Services Public Defender Public Defense Administration Total Expenditures Funding by Source Revenues Legal Defender Office of Children's Counsel Office of Court Appointed Counsel Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Legal Defender Mental Health Defense Public Defender Public Defense Administration Total Staffing (FTEs) 13-74 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Legal Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post-conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals & Objectives - Maintain attorney retention rate of at least 90% - Provide quality legal representation to new indigent felony cases FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Attorney retention rate 83% 87% 90% Felony cases appointed 2,025 2,560 2,660 390 448 448 Probation cases appointed Appeal cases appointed 47 40 40 Rule 32 cases appointed 131 120 120 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,482,840 3,658,200 3,423,517 476,607 679,641 508,118 3,959,447 4,337,841 3,931,635 Intergovernmental 3,009 2,100 3,000 Miscellaneous Revenue 2,800 - - 5,809 2,100 3,000 25,327 22,000 18,800 Miscellaneous Revenue 204 - - Investment Earnings 286 150 200 25,817 22,150 19,000 3,927,910 4,310,741 3,899,635 - - - (89) 2,850 10,000 Other Funding Sources - - - Total Program Funding 3,959,447 4,337,841 3,931,635 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Intergovernmental Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 13-75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Legal Defender 44.00 Program Staffing FTEs 13-76 42.50 40.50 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Mental Health Defense Function Fulfill the duty of the Pima County Superior Court to promptly appoint counsel to individuals involuntarily hospitalized as a result of a court-ordered evaluation based on allegations that the person, as a result of a mental disorder, is either a danger to self (DTS), danger to others (DTO), persistently or acutely disabled (PAD) or gravely disabled (GD) as defined in Title 36, Chapter 5 of the Arizona Revised Statutes. Description of Services Provide quality representation to adults who, because of their mental illness are either unable or unwilling to participate in treatment on a voluntary basis and meet one of the four standards as detailed in Title 36: mental disorder of the person's emotional processes, thought, cognition, or memory; danger to self (DTO); danger to others (DTO); persistently or acutely disabled (PAD) or gravely disabled (GD). Work in the best interests of the patients and work with the Court and treatment facilities to recommend necessary services when available. Also, provide representation for all individuals petitioned for guardianship by Public Fiduciary and serves as guardians ad litem to adults needing assistance understanding court proceedings. Program Goals & Objectives - Provide quality legal representation to Title 36 clients in Pima County in cases which are initiated by emergency application or involuntary application, non-emergent or pre-petition screening FY 2015/2016 Actual Program Performance Measures Title 36 cases appointed 1,907 FY 2016/2017 Estimated 1,968 FY 2017/2018 Planned 2,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 466,735 481,568 489,867 Operating Expenses 45,140 49,283 37,694 Total Program Expenditures 511,875 530,851 527,561 General Fund Support 511,875 530,851 527,561 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 511,875 530,851 527,561 6.00 6.00 6.00 Program Expenditures by Object Program Staffing FTEs 13-77 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Children's Counsel Function Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. Represent child victims/witnesses at the request of the Pima County Attorney's Office and provide child-related representation to the Bench and Bar of the Domestic Relations Division of the Pima County Superior Court when the family qualifies pursuant to statute and rules relating to family law. Description of Services Provide children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and National Council of Juvenile and Family Court Judges Resource Guidelines, American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Program Goals & Objectives - Provide quality representation to eligible children in dependency cases FY 2015/2016 Actual Program Performance Measures Juvenile dependency and severances cases appointed 1,184 FY 2016/2017 Estimated 1,172 FY 2017/2018 Planned 1,200 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,571,626 1,740,463 1,836,413 211,345 266,369 242,207 1,782,971 2,006,832 2,078,620 2,682 7,800 5,200 589 - - 3,271 7,800 5,200 1,779,700 1,999,032 2,073,420 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,782,971 2,006,832 2,078,620 21.00 24.50 26.50 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-78 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Court Appointed Counsel Function Provide representation through contracted private attorneys and ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other postconviction matters, sexually violent persons, guardianship and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer a Qualified Consultant List for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges Resource Guidelines, American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Program Goals & Objectives - Ensure that appropriate office (Public Defender, Legal Defender, Office of Children's Counsel) or contract attorney is appointed to represent qualifying defendants at all levels of representation in the juvenile and criminal justice area FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings 100% 100% 100% Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court 100% 100% 100% Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court Felony cases appointed to contract counsel 100% 100% 100% 730 996 900 Misdemeanor cases appointed to contract counsel 1,966 2,800 2,800 Probation cases appointed to contract counsel 207 206 206 Appeal cases appointed to contract counsel 35 44 60 Rule 32 cases appointed to contract counsel 186 172 120 1 0 0 Death penalty appeal cases appointed to contract counsel Death penalty Rule 32 cases appointed to contract counsel Dependency/GAL/severance cases appointed to contract counsel Juvenile delinquency cases appointed to contract counsel 13-79 5 1 0 3,578 3,156 2,716 167 428 428 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Court Appointed Counsel FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 487,362 585,777 539,121 9,741,528 8,448,423 8,618,136 10,228,890 9,034,200 9,157,257 64,338 - 10,000 1,025,251 885,200 828,500 1,007 - - Operating Revenue Sub-Total 1,090,596 885,200 838,500 General Fund Support 9,138,294 8,149,000 8,318,757 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 10,228,890 9,034,200 9,157,257 10.00 9.00 9.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Miscellaneous Revenue Program Staffing FTEs 13-80 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: PF Mandated Services Function Accept Superior Court appointment to serve as conservator, guardian, and/or personal representative for decedent probates where there is no person or corporation qualified or willing to act. Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Description of Services Respond to inquiries from the public, receive and investigate referrals, determine eligibility for services, gather information and determine if adjudication proceedings are warranted, locate family and/or friends of proposed wards, protected persons and decedents. Upon appointment, ensure that wards and protected persons reside in the least restrictive environment available, protect and manage wards' and protected persons' assets, income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards and protected persons. Monitor care and medical treatment of wards. File mandatory reports with the Court. Maintain or liquidate estate assets. Maintain the Pima County Cemetery, including the two columbaria on site. Follow the appropriate procurement procedures to contract with one local funeral home to provide mortuary services for indigent burial recipients, and maintain decedent records. Program Goals & Objectives - Process applications for indigent burials and determine eligibility within 72 hours File Annual Guardianship Reports and Conservator Account Forms to Superior Court as scheduled Close indigent burial cases within 60 days of interment Develop client budgets within 90 days of appointment as conservator and file with the Court Complete a detailed inventory of assets and file the inventory report to the Court within 90 days of appointment on conservatorship and decedent probate appointments - Conduct quarterly inspections of the Pima County Cemetery grounds to ensure proper maintenance - Complete case investigations regarding guardianship, conservatorship and decedent probate referrals within 30 days of receipt of all documents FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned 52% 75% 90% Annual reports to Superior Court filed on time 100% 100% 100% Client budgets developed within 90 days of court appointment 83% 86% 95% Inventories filed with Superior Court within 90 days of appointment 100% 100% 100% Applications for indigent burial services processed and eligibility 49% 56% 70% Probate investigations completed within 30 days of receipt of referral determined within 72 hours Cases closed within 90 days of interment 24% 60% 75% Quarterly inspections of cemetery to ensure proper maintenance 100% 100% 100% of grounds 13-81 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: PF Mandated Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,028,841 2,059,669 2,036,320 458,742 524,936 521,263 2,487,583 2,584,605 2,557,583 501,382 506,473 460,000 5,388 - - 506,770 506,473 460,000 1,980,813 2,078,132 2,097,583 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,487,583 2,584,605 2,557,583 32.85 32.00 32.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-82 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquencies and those facing transfer to adult court. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals & Objectives - Maintain attorney retention rate of 90% - Provide quality legal representation to indigent citizens charged with felonies and represent parents in dependency cases FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Attorney retention rate 84% 90% 90% Felony cases appointed 5,862 7,628 7,628 Probation cases appointed 1,085 1,596 1,596 Appeals cases appointed 54 60 60 Rule 32 cases appointed 13 20 50 Juvenile delinquency cases appointed 977 1,624 1,624 0 320 400 Adult dependency cases appointed FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 10,608,592 11,177,860 11,493,113 Operating Expenses 1,733,480 2,040,070 1,808,273 12,342,072 13,217,930 13,301,386 70,607 44,500 51,000 525 1,000 510 71,132 45,500 51,510 58,496 56,000 55,200 1,683 500 - 358 200 200 60,537 56,700 55,400 12,212,847 13,106,430 13,183,876 - - - (2,444) 9,300 10,600 - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 13-83 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defender Total Program Funding Program Staffing FTEs 13-84 12,342,072 13,217,930 13,301,386 143.85 145.50 147.25 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defense Administration Function Ensure quality legal representation for defendants entitled to court appointed counsel. Oversee budgets, planning, human resources and other administrative functions. Description of Services Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children and parents in dependency and severance cases and court proceedings for children in foster care and other out-of-home placements. Provide legal services for adults who have mental illnesses and are unwilling or unable to voluntarily participate in treatment. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court and the Court of Appeals. Program Goals & Objectives - Reduce cost per case by 2% Reduce total PDS expenditures by 2% Reduce adult dependency cost per case by 5% Meet all mandated reporting requirements Increase PDS efficiencies by reviewing policies, consolidating resources and ensuring compliance Hold regular meetings with program management FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Mandated reports completed yes yes yes Procedures reviewed to increase efficiency yes yes yes Hold regular meetings with program management yes yes yes Felony (including probation) average PDS cost per case $1,693 $1,401 $1,373 Death penalty PDS average cost per case $50,924 $43,608 $43,608 Post-Conviction PDS average cost per case $10,362 $9,611 $9,419 Death penalty post-conviction PDS average cost per case $52,806 $50,432 $50,432 Juvenile delinquency PDS average cost per case $1,350 $1,350 $1,323 Juvenile dependency (all types) PDS average cost per case $1,338 $1,098 $1,043 Mental health PDS average cost per case $268 $284 $278 Misdemeanors PDS average cost per case $521 $500 $500 13-85 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defense Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 848,413 850,423 937,750 Operating Expenses 198,311 878,078 624,557 1,046,724 1,728,501 1,562,307 40 - 20 40 - 20 255,954 252,000 240,000 114 - - 2,917 1,200 1,600 Special Programs Revenue Sub-Total 258,985 253,200 241,600 General Fund Support 799,883 1,070,685 989,636 2,669 - - (14,853) 404,616 331,051 Other Funding Sources - - - Total Program Funding 1,046,724 1,728,501 1,562,307 9.00 8.00 9.50 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Miscellaneous Revenue Investment Earnings Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-86 Pima County FY 2017/2018 Adopted Budget Sheriff Expenditures: Revenues: 163,297,184 FTEs Function Statement: Mandates: 17,990,625 1,532.25 Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 19.18% Operations 29.23% Corrections 30.56% Investigations 18.83% Forfeitures 1.20% HIDTA 1.00% Sources of All Funding Department Revenue 11.02% Operating Transfers 1.07% Fund Balance Decrease 0.53% General Fund Support 87.38% 13-87 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Sheriff FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administrative 29,004,487 29,116,375 31,315,916 Corrections 46,903,256 50,066,405 49,893,699 (81,708) 1,960,000 1,960,000 1,482,971 2,087,947 1,640,419 Investigations 28,425,702 28,565,465 30,753,098 Operations 44,368,908 45,971,123 47,734,052 150,103,616 157,767,315 163,297,184 619,279 827,448 699,025 10,811,042 12,344,319 10,982,744 31,589 100,000 100,000 HIDTA 1,478,624 2,087,947 1,640,419 Investigations 2,877,497 3,458,590 4,115,908 855,708 627,400 452,529 16,673,739 19,445,704 17,990,625 133,865,410 135,767,282 142,703,212 (1,144,247) 1,515,000 1,740,000 708,714 1,039,329 863,347 - - - 150,103,616 157,767,315 163,297,184 Administrative 299.50 301.25 288.00 Corrections 605.50 606.50 593.00 25.00 25.00 25.00 Investigations 287.50 279.00 274.00 Operations 362.50 359.25 352.25 1,580.00 1,571.00 1,532.25 Forfeitures HIDTA Total Expenditures Funding by Source Revenues Administrative Corrections Forfeitures Operations Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program HIDTA Total Staffing (FTEs) 13-88 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Administrative Function Provide administrative, information technology, special investigations, civil enforcement, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer, crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-node telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department, including Sheriff's Management and Records Tracking System, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the department deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement Database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports to Arizona Department of Public Safety (AZ DPS). 13-89 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Goals & Objectives - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within one week of receipt - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Maintain 100% accuracy of all computer entries - Dispatch all priority one calls within one minute of receipt and all other calls as soon as field resources are available FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Communications logged calls for service (PCSD & Sahuarita PD) 138,554 138,373 140,171 9-1-1 calls 212,700 212,111 214,868 44 45 45 Average pre-dispatch time on priority one calls (in seconds) Average elapsed time for felony warrant entry (in hours) 6 6 6 ACJIS transactions completed 13,098 13,100 13,100 10 minute warrant confirmations 9,984 10,300 10,300 Results from state & federal audits (low risk rating) yes yes yes Access to law enforcement database (24/7) yes yes yes Telephone services to all SD facilities (24/7) yes yes yes 100% 100% 100% yes yes yes Telephone service availability Access to Spillman Law Enforcement Database 13-90 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Administrative FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 17,436,036 19,771,365 21,747,342 Operating Expenses 11,383,739 9,124,497 9,558,574 24,200 60,000 10,000 160,512 160,513 - 29,004,487 29,116,375 31,315,916 8,297 - - Charges for Services 175,298 176,500 175,500 Miscellaneous Revenue 179,373 130,000 185,000 547 - - 363,515 306,500 360,500 255,764 520,948 338,525 255,764 520,948 338,525 28,178,354 28,128,415 30,616,891 160,512 160,512 - 46,342 - - Other Funding Sources - - - Total Program Funding 29,004,487 29,116,375 31,315,916 299.50 301.25 288.00 Program Expenditures by Object Capital Equipment > $5,000 Debt Service Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-91 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Corrections Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Correction facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals & Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times Transport inmates to court and to other detention facilities in a safe, efficient manner Prevent suicides of individuals in custody Ensure that there are no inmate escapes Provide necessary and timely medical evaluation and care to inmates FY 2015/2016 Actual Program Performance Measures Inmates booked 30,601 FY 2016/2017 Estimated 32,000 FY 2017/2018 Planned 32,000 Average daily inmate population 1,862 1,900 1,900 Inmate court transports 32,539 33,500 34,000 Escapes (not failures to return) 2 0 0 Serious injuries to staff 7 3 0 Suicides 2 0 0 Erroneous releases 5 3 0 Failure to release (cases) 1 1 0 13-92 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Corrections FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 37,929,995 39,824,782 39,575,374 Operating Expenses 8,910,860 9,241,623 9,318,325 62,401 1,000,000 1,000,000 46,903,256 50,066,405 49,893,699 762,009 1,000,000 925,000 7,310,693 8,445,000 7,300,000 59,511 55,000 50,000 8,132,213 9,500,000 8,275,000 376,088 400,000 300,000 1,588,047 1,520,000 1,520,000 575,330 730,000 730,000 12,908 9,000 8,400 2,552,373 2,659,000 2,558,400 126,456 185,319 149,344 126,456 185,319 149,344 General Fund Support 36,690,668 37,186,269 38,167,608 Net Operating Transfers In/(Out) (1,143,595) (345,000) (120,000) 545,141 880,817 863,347 Other Funding Sources - - - Total Program Funding 46,903,256 50,066,405 49,893,699 605.50 606.50 593.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-93 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Forfeitures Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund and Sheriff Racketeer Influenced and Corrupt Organizations Act (RICO) Funds, each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals & Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY 2015/2016 Actual Program Performance Measures None submitted n/a FY 2016/2017 Estimated n/a FY 2015/2016 Actual FY 2017/2018 Planned n/a FY 2016/2017 Adopted FY 2017/2018 Adopted (128,568) 960,000 960,000 Capital Equipment > $5,000 46,860 1,000,000 1,000,000 Total Program Expenditures (81,708) 1,960,000 1,960,000 30,624 100,000 100,000 955 - - 10 - - 31,589 100,000 100,000 - - - (160,088) 1,699,488 1,860,000 46,791 160,512 - Other Funding Sources - - - Total Program Funding (81,708) 1,960,000 1,960,000 Program Expenditures by Object Operating Expenses Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 13-94 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: HIDTA Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grant. Allocate HIDTA funds to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals & Objectives - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds FY 2015/2016 Actual Program Performance Measures None submitted n/a FY 2016/2017 Estimated n/a FY 2017/2018 Planned n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 764,435 1,736,647 1,605,969 Operating Expenses 718,536 351,300 34,450 1,482,971 2,087,947 1,640,419 1,478,605 2,087,947 1,640,419 19 - - 1,478,624 2,087,947 1,640,419 General Fund Support - - - Net Operating Transfers In/(Out) - - - 4,347 - - Other Funding Sources - - - Total Program Funding 1,482,971 2,087,947 1,640,419 25.00 25.00 25.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-95 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Investigations Function Provide criminal investigations, homeland security, narcotics and special investigations, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, narcotics, border interdiction and other economic crimes. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Program Goals & Objectives - Improve calendar year clearance rates for both violent and property crimes Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week Provide timely customer service to internal and external clients either by appointment, or at the public counter Provide investigative services and support to the department and Pima County Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Clearance rate - violent crimes 72% 75% 75% Clearance rate - property crimes 29% 37% 40% Clearance rate- special investigations 94% 90% 90% 13-96 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Investigations FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 25,173,468 25,368,981 26,744,101 Operating Expenses 2,971,853 3,196,484 3,173,997 280,381 - 835,000 28,425,702 28,565,465 30,753,098 524,929 557,000 475,000 Licenses & Permits 18,816 25,000 25,000 Miscellaneous Revenue 46,079 110,000 110,000 2,688 - - 592,512 692,000 610,000 2,284,985 2,766,590 3,505,908 2,284,985 2,766,590 3,505,908 25,473,920 25,106,875 26,637,190 Net Operating Transfers In/(Out) (1,076) - - Fund Balance Decrease/(Increase) 75,361 - - Other Funding Sources - - - Total Program Funding 28,425,702 28,565,465 30,753,098 287.50 279.00 274.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Investment Earnings Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 13-97 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Operations Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained deputies for support operations such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, School Resource, Air Unit, Bomb Squad, Canine, Hostage Negotiations, and Special Weapons and Tactics. Program Goals & Objectives - Investigate all traffic incidents Answer emergency and non-emergency calls for services from the public as quickly as possible Conduct proactive patrols 24 hours a day, 7 days a week Enforce Arizona state laws and County ordinances Provide specialized law enforcement support and services to unincorporated Pima County FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated Calls for service 131,030 Arrests 10,592 9,100 9,100 On-site calls 12,810 10,160 10,200 Response time in minutes (metro) 4 4 4 Response time in minutes (County wide) 5 5 5 13-98 131,960 FY 2017/2018 Planned 132,000 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Sheriff Program: Operations FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 36,988,674 38,604,905 40,494,629 Operating Expenses 7,371,592 7,366,218 7,187,423 8,642 - 52,000 44,368,908 45,971,123 47,734,052 406 - - 1,391 - - 59,555 - - 61,352 - - Intergovernmental 205,780 300,000 200,000 Miscellaneous Revenue 110,274 - - 1,878 - - 317,932 300,000 200,000 476,424 327,400 252,529 476,424 327,400 252,529 43,522,468 45,345,723 47,281,523 - - - (9,268) (2,000) - Other Funding Sources - - - Total Program Funding 44,368,908 45,971,123 47,734,052 362.50 359.25 352.25 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Fines & Forfeits Miscellaneous Revenue Operating Revenue Sub-Total Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-99 This page intentionally left blank. 13-100 Pima County FY 2017/2018 Adopted Budget Superior Court Expenditures: Revenues: 49,857,765 FTEs 17,914,530 643.90 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired plaintiffs, defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 4.87% Law Library 1.11% Trial Services 5.23% Information Services 6.21% Adjudication 30.54% Fill the Gap - Other Courts 1.09% Administration 7.63% Conciliation Court 2.68% Adult Probation Court Services 7.46% Adult Probation Field & Operations 33.18% Sources of All Funding Department Revenue 35.93% General Fund Support 62.45% Fund Balance Decrease 1.62% 13-101 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Superior Court FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 13,684,896 14,496,081 15,224,689 Administration 3,658,359 3,771,165 3,803,570 Adult Probation Court Services 3,343,004 3,332,024 3,719,374 15,825,342 16,528,249 16,545,055 1,369,418 1,347,022 1,335,311 502,928 527,453 541,542 2,904,537 2,744,058 3,097,971 492,113 497,337 555,416 Pretrial Services 2,325,142 2,533,849 2,426,002 Trial Services 2,732,508 2,722,086 2,608,835 46,838,247 48,499,324 49,857,765 2,032,983 2,143,986 2,218,418 5,117 - - 1,685,426 1,720,000 1,717,000 11,052,806 12,053,528 12,648,698 Conciliation Court 631,751 670,158 637,923 Information Services 370,871 391,196 389,819 Law Library 288,557 302,600 302,672 Pretrial Services 125,377 100,917 - Total Revenues 16,192,888 17,382,385 17,914,530 30,074,424 31,018,577 31,135,364 (3,699) - - 574,634 98,362 807,871 - - - 46,838,247 48,499,324 49,857,765 164.25 163.50 161.75 Administration 48.75 48.75 48.75 Adult Probation Court Services 57.00 55.35 56.50 233.75 231.25 227.00 23.00 20.30 18.15 Adjudication Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Total Expenditures Funding by Source Revenues Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Adjudication Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services 13-102 4.00 4.00 4.00 24.00 24.00 24.00 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Law Library 4.00 4.00 4.00 Pretrial Services 46.00 46.00 57.00 Trial Services 45.75 42.75 42.75 650.50 639.90 643.90 Total Staffing (FTEs) 13-103 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $1,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals & Objectives - Provide for the timely, fair, and efficient administration of justice under the law in a manner that instills and sustains the public's confidence in the judicial system - Maintain the clearance rate of dispositions to filings at or above 100% FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Cases filed 20,670 19,824 19,205 Cases pending 21,816 21,157 20,725 Cases disposed 20,392 20,483 19,637 99% 103% 102% Clearance rate of dispositions to filings FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 11,539,213 12,440,257 12,678,806 Operating Expenses 2,145,683 2,055,824 2,545,883 13,684,896 14,496,081 15,224,689 Intergovernmental 477,896 450,000 495,000 Charges for Services 133,090 145,000 150,000 Miscellaneous Revenue 212,974 190,000 215,000 823,960 785,000 860,000 1,042,598 1,200,000 1,203,007 9,390 100 9,425 1,051,988 1,200,100 1,212,432 157,035 158,886 145,986 157,035 158,886 145,986 12,218,638 12,987,589 13,225,169 - - - (566,725) (635,494) (218,898) - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Intergovernmental Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 13-104 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Total Program Funding Program Staffing FTEs 13-105 13,684,896 14,496,081 15,224,689 164.25 163.50 161.75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Administration Function Provide administrative support to the presiding judge, the court, and its operational and judicial divisions. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure that the court is receiving mental health reports and evaluations that are of the highest quality. Program Goals & Objectives - Assist employees with annual Administrative Office of the Courts and Council on Judicial Education and Training (COJET) and local educational compliance - Maintain a safe environment by ensuring adequate security for courthouse users and court employees - Provide information to facilitate optimum use of court funds - Support judicial and administrative divisions by recruiting for various classifications (involving multiple individual openings per classification); process sufficient applications to fill all openings as needed - Improve inventory management through integrating purchases of supplies and warehouse management through the use of Navision (inventory management software) - Assist in the development, implementation, and maintenance of court classification and compensation plans FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Recruiting/selection 70 75 85 Supply orders processed and delivered in 2 hours 518 550 550 Background checks completed 750 699 724 Job analysis activities - job descriptions 52 55 65 Compliance rate of employees with COJET requirements 100% 100% 100% Financial reports filed timely 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,373,448 3,494,442 3,516,116 284,911 276,723 287,454 3,658,359 3,771,165 3,803,570 5,117 - - 5,117 - - 3,653,047 3,771,165 3,803,570 195 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 13-106 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Administration Total Program Funding Program Staffing FTEs 13-107 3,658,359 3,771,165 3,803,570 48.75 48.75 48.75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Court Services Function Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals & Objectives - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Deliver presentence reports to the court two days prior to sentencing FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Number of presentence reports 4,389 4,557 4,725 On-time delivery of reports 99% 99% 99% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,197,036 3,047,334 3,457,607 145,968 284,690 261,767 3,343,004 3,332,024 3,719,374 22 - - 22 - - Charges for Services 1,684,705 1,717,000 1,715,000 Investment Earnings 699 3,000 2,000 Special Programs Revenue Sub-Total 1,685,404 1,720,000 1,717,000 General Fund Support 2,007,443 2,235,760 2,228,368 232 - - (350,097) (623,736) (225,994) Other Funding Sources - - - Total Program Funding 3,343,004 3,332,024 3,719,374 57.00 55.35 56.50 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-108 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field And Operations Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess the probationers' risk to the community and provide appropriate supervision. Address the probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Improve services by participating in the research, development, and advancement of community supervision through evidence-based practices. Program Goals & Objectives - Implement medication assisted treatment pilot - Provide the appropriate level of service to those that present a risk to the community utilizing evidence based practices that enhance successful probation completion - Continue community restitution involvement to reduce crime in targeted areas - Continue association with the Fugitive Investigative Strike Team and maintain our superior rate of absconder apprehension - Institutionalize Project SAFE (Swift, Accountable, Fair Enforcement) as a response to illegal drug use by probationers - Provide specialized services, including Drug Court, that address specific offender populations, chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Percent of successful exits from probation 79% 79% 79% Percent of Court-ordered restitution paid 18% 21% 21% Percent of Court-ordered restitution hours completed 63% 62% 66% Percent negative drug samples 95% 95% 95% Absconders arrested as a percentage of warrants issued 90% 90% 85% $4,719,174 $4,351,993 $4,500,000 Total collections 13-109 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field And Operations FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 13,388,879 13,784,763 14,176,048 Operating Expenses 2,436,463 2,743,486 2,369,007 15,825,342 16,528,249 16,545,055 2,156 - - 2,156 - - 9,871,739 10,649,531 11,409,630 445,339 447,623 764,882 2,600 48,511 3,000 898 2,000 3,000 10,320,576 11,147,665 12,180,512 730,074 905,863 468,186 730,074 905,863 468,186 4,106,528 3,848,609 3,667,960 (5,672) - - 671,680 626,112 228,397 Other Funding Sources - - - Total Program Funding 15,825,342 16,528,249 16,545,055 233.75 231.25 227.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-110 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post-decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for low income families through the Court's expedited fund. Program Goals & Objectives - Conduct mandatory parent education classes for divorcing and never-married parents involved in family law cases - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement processes in a safe, neutral setting - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court in Pima County - Provide ongoing program oversight to ensure the proper and timely performance of all in-house and contract services - Provide accurate and timely information to the family law bench in order to assist the judges in making legal decision-making/parenting time decisions for families FY 2015/2016 Actual Program Performance Measures Conciliation and counseling cases served 118 FY 2016/2017 Estimated 120 FY 2017/2018 Planned 120 Mediation cases served 1,985 1,985 1,980 Domestic Violence/Appropriateness screenings conducted 100% 100% 100% Evaluation, child interviews, and parenting coordination cases served 316 332 348 Mandatory parent education and community information programs conducted 124 120 120 13-111 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,152,052 1,129,138 1,164,451 217,366 217,884 170,860 1,369,418 1,347,022 1,335,311 36 - - 36 - - 594,594 635,500 608,202 2,332 2,000 1,100 735 1,650 1,750 597,661 639,150 611,052 34,054 31,008 26,871 34,054 31,008 26,871 666,941 664,543 671,766 - - - 70,726 12,321 25,622 Other Funding Sources - - - Total Program Funding 1,369,418 1,347,022 1,335,311 23.00 20.30 18.15 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-112 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Fill The Gap - Other Courts Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill the Gap budget is included in the Adjudication program.) Description of Services Continue the ongoing Criminal Case Reduction and Process Improvement Project that was initially funded by Fill the Gap in fiscal year 2001/2002. (Note: This project is a multifaceted approach to improving criminal case processing and to streamline workflow.) Program Goals & Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution FY 2015/2016 Actual Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt FY 2016/2017 Estimated FY 2017/2018 Planned 769 603 625 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 478,654 495,087 502,472 Operating Expenses 24,274 32,366 39,070 502,928 527,453 541,542 General Fund Support - - - Net Operating Transfers In/(Out) - - - 502,928 527,453 541,542 Other Funding Sources - - - Total Program Funding 502,928 527,453 541,542 4.00 4.00 4.00 Program Expenditures by Object Total Program Expenditures Fund Balance Decrease/(Increase) Program Staffing FTEs 13-113 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Information Services Function Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court's data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court's presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals & Objectives - Support the statewide move to the new e-filing engine, Public Access, Bench Automation (aiSmartBench rollout at Juvenile) and Administrative Office of the Courts minimum security standards - Provide reliable, effective, and consistently high quality technology systems and services to the court in a timely manner - Continue development of the Court's case management system (AGAVE) - Continue efforts replacing legacy systems based upon technology such as Microsoft Access, DotNetNuke, and end-of-life hardware and software - Enable and enhance public access to court information FY 2015/2016 Actual Program Performance Measures Help Desk calls resolved FY 2016/2017 Estimated FY 2017/2018 Planned 7,336 8,500 8,500 Implement aiSmartBench for Juvenile bench judicial staff no yes yes Implement new e-filing engine no yes yes Implement new AOC security standards no yes yes 13-114 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Information Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,838,003 2,136,311 2,197,494 Operating Expenses 1,057,908 467,747 851,477 8,626 140,000 49,000 2,904,537 2,744,058 3,097,971 Miscellaneous Revenue 54 - - Investment Earnings (4) - - 50 - - Charges for Services 342,442 361,162 360,043 Investment Earnings 3,379 4,700 4,700 345,821 365,862 364,743 25,000 25,334 25,076 25,000 25,334 25,076 2,325,454 2,214,218 2,356,628 804 - - 207,408 138,644 351,524 Other Funding Sources - - - Total Program Funding 2,904,537 2,744,058 3,097,971 24.00 24.00 24.00 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Special Programs Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-115 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Law Library Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals & Objectives - Ensure adequate supply of forms are available to all patrons Maintain up-to-date judicial collections Provide respectful and competent customer service Enrich and enhance law library's collection within budget Maintain library and research information on the Superior Court Law Library website FY 2015/2016 Actual Program Performance Measures Patrons entering Law Library 56,295 FY 2016/2017 Estimated 55,000 FY 2017/2018 Planned 59,000 Westlaw sessions provided (estimated) 6,276 6,500 7,000 Packets of forms sold 26,917 28,000 29,000 Reference questions 6,096 5,000 6,000 Telephone contacts 7,531 7,000 8,000 Forms-related questions answered 29,881 28,000 31,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 188,842 246,211 257,295 Operating Expenses 303,271 251,126 298,121 492,113 497,337 555,416 241,107 260,000 255,072 44,022 40,000 44,000 3,428 2,600 3,600 Special Programs Revenue Sub-Total 288,557 302,600 302,672 General Fund Support 138,686 141,675 147,171 - - - 64,870 53,062 105,573 - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 13-116 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Law Library Total Program Funding Program Staffing FTEs 13-117 492,113 497,337 555,416 4.00 4.00 4.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services Function Ensure the initial appearance court has accurate and timely information regarding release suitability for each felony, justice precinct misdemeanor, and domestic violence arrestees from Oro Valley, Marana, Sahuarita, Tucson, and South Tucson. Ensure the justice precinct misdemeanor arrestees are screened for release eligibility, and when appropriate, affect their immediate release. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Cenpatico. Reduce the issuance of bench warrants from the arraignment court to 50% of the level prior to the inception of this program. Arrange the self-surrender to the Court for Superior Court defendants who fail to appear at post arraignment hearings. Ensure that court-ordered conditions of release are being adhered to and violations are brought to the Court's attention in a timely manner for defendants the Court releases under the supervision of Pretrial Services, Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals & Objectives - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Ensure at least 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate - Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release (help alleviate risk factors by monitoring the defendant and referring the individual to treatment for any self-identified substance abuse, mental health, or behavioral health issues) - Release at least 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Enter initial appearance information into department database by noon of the next business day (data entry error rate remains less than 3%) FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Felony defendants presented at the jail 8,312 9,087 9,360 Misdemeanor release rates 53% 50% 50% Misdemeanor appearance rates 70% 75% 75% Initial appearance interview/reports 8,312 9,582 9,869 Percent of municipal misdemeanor mental health defendants screened 99% 99% 99% 13-118 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,245,047 2,467,194 2,358,631 80,095 66,655 67,371 2,325,142 2,533,849 2,426,002 377 - - 377 - - 125,000 100,917 - 125,000 100,917 - 2,225,613 2,432,932 2,425,897 308 - - (26,156) - 105 Other Funding Sources - - - Total Program Funding 2,325,142 2,533,849 2,426,002 46.00 46.00 57.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-119 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Function Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Court, Green Valley Justice Court, and Arizona State and Pima County Grand Juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaged documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to ensure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals & Objectives - Provide accurate oral interpretation for limited and non-English speaking court users - Provide effective customer service by answering the court's internal and external in-bound phone calls - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Court, Green Valley Justice Court, and for State and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Provide court reporter coverage for all hearings statutorily requiring a court reporter - Provide for interpretation and translation services in 100% of cases FY 2015/2016 Actual Program Performance Measures Jurors reporting 22,619 FY 2016/2017 Estimated 23,000 FY 2017/2018 Planned 23,000 Jurors drawn on panels as a percentage of jurors reporting 86% 85% 85% Events per interpreter 1,468 1,453 1,475 Percentage of total interpreter events complete 100% 100% 100% External and internal in-bound phone calls answered 75,085 69,289 72,753 Mandated court reporter hearing coverage 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 2,696,170 2,652,995 2,544,932 36,338 69,091 63,903 2,732,508 2,722,086 2,608,835 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 13-120 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Superior Court Program: Trial Services 2,732,074 2,722,086 2,608,835 434 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,732,508 2,722,086 2,608,835 45.75 42.75 42.75 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 13-121 This page intentionally left blank. 13-122 PUBLIC WORKS ORGANIZATION CHART COUNTY ADMINISTRATOR Deputy County Administrators 14-1 Capital Projects Development Services Office of Sustainability and Conservation Natural Resources, Parks and Recreation Public Works Administration Environmental Quality Regional Flood Control District Regional Wastewater Reclamation Transportation Public Works Organization Chart July 01, 2017 This page intentionally left blank. 14-2 Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total Expenditures PUBLIC WORKS Capital Projects PW Capital Projects Total Capital Projects - - - Development Services Permitting Planning Support Total Development Services - - - - 14-3 Environmental Quality Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Environmental Quality Natural Resources, Parks & Recreation Departmental Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation Ofc of Sustainability & Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Water Policy Office Total Ofc of Sustainability & Conservation 131,287,852 131,287,852 - 3,853,718 2,561,982 502,470 6,918,170 131,287,852 131,287,852 3,853,718 2,561,982 502,470 6,918,170 1,361,280 1,361,280 456,575 2,520,530 649,328 372,216 1,308,000 791,368 6,098,017 - - - 456,575 2,520,530 649,328 372,216 1,361,280 1,308,000 791,368 7,459,297 2,636,685 2,430,560 6,471,206 178,432 4,449,979 1,439,921 17,606,783 138,800 1,696,834 969,146 16,000 2,820,780 - - - 2,775,485 4,127,394 6,471,206 1,147,578 4,449,979 1,455,921 20,427,563 - - - 480,051 358,754 516,426 215,061 59,595 1,629,887 480,051 358,754 516,426 215,061 59,595 1,629,887 - Pima County FY2017/2018 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Public Works Administration Administration Project Management Real Property Total Public Works Administration General Fund 1,352,974 277,662 1,311,078 2,941,714 14-4 Regional Flood Control District Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District - Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation - Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation - TOTAL PUBLIC WORKS 23,539,664 Special Revenue - Debt Service Capital Projects Enterprise Total Expenditures - - - 1,352,974 277,662 1,311,078 2,941,714 - - - 840,500 1,266,996 4,519,632 1,215,951 7,183,923 1,585,639 884,137 17,496,778 - - 10,199,353 29,565,935 3,728,284 322,463 43,816,035 - - 70,231,610 - 840,500 1,266,996 4,519,632 1,215,951 7,183,923 1,585,639 884,137 17,496,778 - 131,287,852 55,605,515 17,717,125 6,732,741 71,524,922 151,580,303 - 158,498,473 55,605,515 17,717,125 6,732,741 71,524,922 151,580,303 10,199,353 29,565,935 3,728,284 322,463 43,816,035 383,557,599 Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues Capital Projects PW Capital Projects Total Capital Projects - - - 20,564,097 20,564,097 - 20,564,097 20,564,097 Development Services Permitting Planning Support Total Development Services - - - - 7,438,844 303,277 15,954 7,758,075 7,438,844 303,277 15,954 7,758,075 Environmental Quality Administration Air Communications and Outreach Tire Recycling Program Water and Waste Total Environmental Quality - 31,890 1,969,980 649,328 1,108,000 880,273 4,639,471 - - - 31,890 1,969,980 649,328 1,108,000 880,273 4,639,471 170,500 295,050 524,000 989,550 434,000 434,000 - - - 604,500 295,050 524,000 1,423,550 250 250 - - - - 250 250 - 1,000,000 40,000 23,041,893 45,000 30,000 24,156,893 - - - 1,000,000 40,000 23,041,893 45,000 30,000 24,156,893 Functional Area / Department / Program PUBLIC WORKS 14-5 Natural Resources, Parks & Recreation Natural Resource Parks Operations Recreation Total Natural Resources, Parks & Recreation Ofc of Sustainability & Conservation Cultural Resources and Historic Preservation Total Ofc of Sustainability & Conservation Regional Flood Control District Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Riparian Protection Total Regional Flood Control District Pima County FY2017/2018 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Special Revenue Debt Service Capital Projects Enterprise Total Revenues Regional Wastewater Reclamation Administration Total Regional Wastewater Reclamation - - - - 172,471,432 172,471,432 172,471,432 172,471,432 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation - 79,952,725 338,200 1,250,200 2,137,638 83,678,763 - - - 79,952,725 338,200 1,250,200 2,137,638 83,678,763 989,800 112,909,127 - 20,564,097 180,229,507 314,692,531 Functional Area / Department / Program TOTAL PUBLIC WORKS 14-6 Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs PUBLIC WORKS Development Services Permitting Planning Support Total Development Services Environmental Quality Administration Air Enforcement Solid Waste Management Water and Waste Total Environmental Quality 14-7 Natural Resources, Parks & Recreation Departmental Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation - - - - 33.00 20.00 3.00 56.00 33.00 20.00 3.00 56.00 3.00 3.00 5.00 20.00 7.00 7.00 39.00 - - - 5.00 20.00 7.00 3.00 7.00 42.00 19.60 27.50 118.40 2.00 81.85 30.00 279.35 3.00 1.50 4.50 - - - 19.60 30.50 118.40 3.50 81.85 30.00 283.85 Ofc of Sustainability & Conservation Conservation Science Cultural Resources and Historic Preservation Multi-Species Conservation Plan Section 10 Office of Sustainability and Conservation Sustainability Programs Water Policy Office Total Ofc of Sustainability & Conservation 4.90 3.00 1.00 4.00 3.00 2.00 17.90 - - - - 4.90 3.00 1.00 4.00 3.00 2.00 17.90 Public Works Administration Administration Project Management Real Property Total Public Works Administration 10.00 5.00 15.00 30.00 - - - - 10.00 5.00 15.00 30.00 - 6.00 9.00 - - - 6.00 9.00 Regional Flood Control District Capital Improvement Flood Control Support Pima County FY2017/2018 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Capital Projects Enterprise Total FTEs 14-8 Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District - 4.00 14.20 21.00 5.00 59.20 - - - 4.00 14.20 21.00 5.00 59.20 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation - - - - 105.00 112.00 76.00 164.00 457.00 105.00 112.00 76.00 164.00 457.00 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Transportation - 23.50 185.50 77.00 286.00 - - - 23.50 185.50 77.00 286.00 330.25 388.70 - - 513.00 TOTAL PUBLIC WORKS 1,231.95 Pima County FY 2017/2018 Adopted Budget Capital Projects Expenditures: Revenues: 131,287,852 FTEs 20,564,097 0.00 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects with a value of $100,000 or more (excluding Wastewater Reclamation enterprise fund projects and internal service fund projects for Parking Garages, Fleet Services and Telecommunications), as detailed in the proposed Fiscal Year 2017/21 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100.00% Sources of All Funding Department Revenue 15.66% Bond/COPs Proceeds 53.32% Operating Transfers 31.02% 14-9 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Capital Projects FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program PW Capital Projects 70,472,957 105,479,169 131,287,852 Total Expenditures 70,472,957 105,479,169 131,287,852 PW Capital Projects 32,939,477 31,122,589 20,564,097 Total Revenues 32,939,477 31,122,589 20,564,097 - - - (21,509,536) (9,423,264) 42,061,494 Fund Balance Decrease/(Increase) 23,858,016 48,098,844 (1,337,739) Other Funding Sources 35,185,000 35,681,000 70,000,000 Total Program Funding 70,472,957 105,479,169 131,287,852 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Staffing (FTEs) by Program Total Staffing (FTEs) 14-10 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Capital Projects Program: PW Capital Projects Function Account for financial resources to be used for the acquisition and/or construction of major capital assets including land, buildings, roads and streets, drainage ways, libraries, and parks (including those financed by Proprietary Funds), as detailed in the five-year Capital Improvement Plan and the one-year Capital Improvement Budget. Activities are performed by the Project Management Office and the Finance Management Division. Program Goals & Objectives - Provide project/program oversight through the gate process - Deliver individual projects on schedule and within budget Financial Highlights The budgeted amount of $131,287,852 has been based on the following: Capital Projects Fund Expenditures Transportation Facilities Management Regional Flood Control District Community Development Natural Resources, Parks and Recreation Office of Sustainability and Conservation Environmental Quality Information Technology 70,170,380 40,094,909 13,212,097 3,974,888 1,735,000 1,300,476 538,102 262,000 131,287,852 (Note: Beginning fiscal year 2015/16, the expenditures of Project Management Office (PMO) appear in the General Fund. PMO expenses of prior fiscal years appear in the Capital Project Fund.) FY 2015/2016 Actual Program Performance Measures None Submitted n/a FY 2016/2017 Estimated n/a FY 2017/2018 Planned n/a FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 3,608,870 - - Operating Expenses 46,749,861 - - Capital Equipment > $5,000 20,114,226 105,479,169 131,287,852 Total Program Expenditures 70,472,957 105,479,169 131,287,852 27,249,553 27,435,634 16,324,513 3,988,016 3,186,670 3,552,000 Miscellaneous Revenue 890,000 217,209 305,313 Investment Earnings 811,908 283,076 382,271 32,939,477 31,122,589 20,564,097 Program Expenditures by Object Program Funding by Source Revenues Intergovernmental Charges for Services Operating Revenue Sub-Total 14-11 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Capital Projects Program: PW Capital Projects - - - (21,509,536) (9,423,264) 42,061,494 Fund Balance Decrease/(Increase) 23,858,016 48,098,844 (1,337,739) Other Funding Sources 35,185,000 35,681,000 70,000,000 Total Program Funding 70,472,957 105,479,169 131,287,852 General Fund Support Net Operating Transfers In/(Out) 14-12 Pima County FY 2017/2018 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2017/2018 For a comprehensive list of the active and future projects comprising the Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects, Fiscal Years 2017/2018 - 2021/2022 and Beyond. Project FY 2017/18 Transportation Local Roads - Pavement Repair & Rehabilitation Broadway Blvd. Euclid to Campbell RTA17 Cortaro Farms Road Camino de Oeste to Thornydale Valencia Road Wade Road to Ajo Highway Aerospace Parkway Nogales Hwy to Vicinity of World View Entry South Houghton Road Capacity and Drainage Improvements Arterial/Collector - Pavement Repair & Rehabilitation Houghton Road I-10 to Golf Links Road Kolb Road Sabino Road to Sunrise Drive Colossal Cave Road Success Drive & Ruthrauff Culvert La Cholla Blvd. Overton Road to Tangerine Road Wilmot Road North of Sahuarita Road Sign Panel Replacement Bopp Road Sarasota Boulevard at Kinney Road Improvements Durable Pavement Marking Upgrade Project HSIP Matching Federal Safety Funds Sunset Road Silverbell Road to I-10 to River Road Tanque Verde Road at Tanque Verde Loop Road Annual HAWK Installation Program Pantano Riverpath: Craycroft to Glenn Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian El Paso Southwest Greenway Kinney Road Improvements Intelligent Transport System Signals Coord & Cab Upgrade Guard Rail Program Speedway Blvd. Painted Hills Road to Camino Del Oeste Benson Highway at Drexel Road Intersection Improvements Thornydale Road Cortaro Farms Road to Sumter Drive Ina Road Sidewalks Shannon Road to La Cholla Blvd. Curtis Road Traffic Safety Improvements Craycroft Road Improvements White Pistor Systematic Bike and Pedestrian Crossing Improvement Plan Benson Highway at Columbus Blvd. Intersection Improvements South Camino De La Tierra - Highway Drive-Curtis Road Pave Square Tube Breakaway Sign Posts Cactus Forest Drive & Old Spanish Trail, Left Turn Lane King Canyon Trailhead Parking Old Vail Middle School Safe Route to School La Canada River Road to Ina Road Summit View Elementary Safe Routes to School Valencia Road Mark Road to Wade Road Alvernon Hughes Access Bike Lanes Transportation Total 19,526,525 10,000,000 9,668,476 5,288,962 4,005,000 3,250,000 3,000,000 2,750,000 2,012,500 1,399,055 1,000,000 949,039 865,000 603,000 530,000 500,000 427,089 383,000 350,000 350,000 310,000 295,003 295,000 250,000 240,000 240,000 219,000 200,000 194,367 175,158 158,000 150,000 130,000 113,000 103,000 100,000 70,350 28,000 19,356 10,000 5,000 5,000 2,500 70,170,380 14-13 Pima County FY 2017/2018 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2017/2018 For a comprehensive list of the active and future projects comprising the Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects, Fiscal Years 2017/2018 - 2021/2022 and Beyond. Project FY 2017/18 Facilities Management New Pima Animal Care Center Old Courthouse - Core & Shell Old Court House Renovations & Tenant Improvements Flowing Wells Branch Library Addition Administration East Bldg 10th and 11th Floors, Demolition and Abatement Legal Services Building Chiller and Pump Replacement Southeast Library - UA Tech Park Banner UA Medical Center Improvements 110/130/150 W Congress Building Exterior Facade Upgrades Legal Services Building Improvements Utility Tunnel Expansion Joint & Transformer Replacement Legal Services Building Lighting Retrofit Sam Lena-South Tucson Library Remodel Superior Courts Restroom Silverbell Archaeology Project Juvenile Courts Cooling Towers Replacement Public Works Energy Management System Repave Non-Park Facility Parking Lots Superior Courts Common Area Flooring Replacement 220 N. Stone PC Print Shop Tenant Improvements Linda Avenue House Restoration Facilities Management Total 13,600,244 6,856,000 5,531,000 2,770,000 1,650,000 1,600,000 1,400,000 1,200,000 1,040,000 1,000,000 553,778 500,000 390,000 360,000 331,000 325,000 300,000 300,000 200,000 167,887 20,000 40,094,909 Regional Flood Control District Pantano Wash Ft. Lowell Park to Tanque Verde Road Santa Cruz River Maintenance El Corazon de los Tres Rios Del Norte Roger Road & I-10 Drainage Improvement Tohono O'Odham Nation Drainage Floodprone Land Acquisition Program Riparian Mitigation Project Canoa Ranch Restoration Catalina Ridge Drainage Channel Improvements Green Valley Drainage Way 6 Repairs Ruthrauff, Gardner Lane UPRR Culvert Airport Wash - El Vado Wash Drainage Improvements Rillito River Maintenance Projects Property Rights Assessments for Rillito River Santa Cruz River Living River Management Plan Property Rights Assessments for Santa Cruz River Continental Ranch Bank Protection Tres Rios del Norte USACOE Study Regional Flood Control District Total 2,680,000 2,464,113 2,010,000 1,774,470 893,511 500,000 500,000 400,000 350,000 350,000 340,000 200,000 200,000 150,003 150,000 100,000 100,000 50,000 13,212,097 Community Development & Neighborhood Conservation TMM Family Services Senior-Veteran Rental Housing The Ontario Rental Housing Project The Marist on Cathedral Square 5 Points Business Coalition Santa Cruz Pedestrian Safety Improvements Naylor-Changemaker Sidewalks & Improvements 14-14 1,103,000 722,282 451,171 309,447 282,788 202,000 Pima County FY 2017/2018 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2017/2018 For a comprehensive list of the active and future projects comprising the Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects, Fiscal Years 2017/2018 - 2021/2022 and Beyond. Project FY 2017/18 Country Club-Glenn Treat Avenue Improvements City of South Tucson Land Acquisition Midvale Park - Oak Tree Drive Lighting St. John's/Sunset Villa Park Restroom Sunnyside Airport Wash Walking Path Elvira Neighborhood Solar Lighting System The Sonora Rehab Project Barrios Santa Rosa & Viejo Shade Structures & Basketball Menlo Park Exercise Stations Community Development & Neighborhood Conservation Total 181,300 171,875 127,025 108,000 100,500 80,000 65,500 55,000 15,000 3,974,888 Natural Resources, Parks & Recreation Sports Park Upgrades 2017 Manzanita Splash Pad Historic Jelks House and Stable Restoration SE Community Park Natural Resources, Parks & Recreation 751,000 539,000 175,000 100,000 1,565,000 Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Sunset Campus Archaeology Anza Trail - Los Morteros Campsite Office of Sustainability and Conservation Total 1,018,820 250,000 31,656 1,300,476 Environmental Quality Environmental Remediation - El Camino del Cerro Landfill Environmental Quality Total 538,102 538,102 Information Technology Library Network Lifecycle Information Technology Total 262,000 262,000 Open Spaces Open Space Davis Monthan MIF Grant Open Spaces Total 170,000 170,000 Parking Garages El Presidio Parking Garage Lighting Retrofit Legal Services Building Garage ADA & Lighting Upgrades Parking Garages Total 165,000 73,761 238,761 Fleet Services Houghton Road Fuel Island Ajo Way Fuel Island Building 12 Demolition and Electric Services Improvements Fleet Services Total 1,520,000 151,500 150,000 1,821,500 Regional Wastewater Reclamation Minor Rehabilitation Projects fiscal year 2017/18 SE Interceptor Augmentation CRRPS Facility Modifications Tres Rios WRF Nutrient Recovery Project 9,995,000 6,867,213 5,456,100 3,925,000 14-15 Pima County FY 2017/2018 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2017/2018 For a comprehensive list of the active and future projects comprising the Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects, Fiscal Years 2017/2018 - 2021/2022 and Beyond. Project FY 2017/18 Old Nogales Interceptor Aug - New Aerospace Corridor Sewer Tres Rios Sludge Holding Tank System-wide Rehabilitation Program (formerly Tres Rios WRF) Sewer Manhole Rehabilitation #8 ADOT West Ruthrauff Road & I-10 Sewer Modifications Avra Valley WRF New Influent Emergency Overflow Basin Tres Rios WRF Additional Sludge Screens (2) System-Wide Conveyance Rehabilitation Program Speedway Boulevard Area Capacity Augmentation Alignment Study ADOT West Ajo Way & I-19 Sewer Modifications SCADA WAN Infrastructure Upgrade SCADA Emergency Operations Center State Prison Pump Station Rehabilitation fiscal year 2013/14 Northwest Outfall Siphon at the Santa Cruz River Rehabilitation Silverado Pump Station Rehabilitation Broadway Boulevard Augmentation North Chantilly to North Craycroft Tres Rios WRF Headworks Odor Control Improvements Ina Road Existing Plant SCADA Upgrades Twin Peaks - Blue Bonnet Road Gravity Sewer Tres Rios WRF - Headworks Fine Screen Replacement Green Valley WRF - Future Development Plan FY13/14 Principal Pump Station North Rillito Interceptor Rehabilitation Pima County Fairgrounds Connection to Existing Conveyance System North Rillito Interceptor Rehabilitation-Campbell to 1st ADOT Ina Road & I-10 Sewer Modifications Green Valley WRF - Disk Filter Cover & Crane Green Valley WRF - Grit Removal System Replacement & Upgrade City of Tucson DOT Downtown Links Phases 2 & 3 Prince Road Sewer Replacement - Oracle Road West Corona de Tucson WRF - Air Distribution System Upgrade Grant Road Corridor Improvement Sewer Utility Tres Rios WRF - Bldg 9, Expand Laboratory Floor Space ADOT SR86 Valencia Road to Kinney Road City of Tucson DOT Houghton Road Broadway Blvd. Intersection Improvement Sewer Utility Minor Modification Projects 2017/2018 Tres Rios WRF - Bldg 84, 13.8 KV Emergency Generator Connection Sabino Creek Pump Station City of Tucson DOT 22nd Street I-10 to Tucson Blvd. Sewer Utility Minor Rehabilitation Projects fiscal year 2016/17 Sewer Manhole Rehabilitation #7 System Wide Treatment Rehabilitation & Enhancement Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Parking Garages Less: Fleet Services Less: Regional Wastewater Reclamation Total FY 2017/18 Recommended Capital Projects Fund 14-16 2,467,326 2,410,000 2,000,000 1,599,000 1,100,000 879,754 855,000 820,000 773,000 649,067 646,539 630,000 600,000 537,347 514,000 508,000 500,000 500,000 456,000 430,000 400,000 393,861 364,000 347,000 283,000 280,241 280,000 250,000 238,000 210,000 200,000 186,000 180,000 156,870 154,000 100,000 60,000 34,417 15,000 5,000 1,000 1,000 49,257,735 182,605,848 (238,761) (1,821,500) (49,257,735) 131,287,852 Pima County FY 2017/2018 Adopted Budget Development Services Expenditures: Revenues: 6,918,170 FTEs 7,758,075 56.00 Function Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and land use appeals processes. Review subdivision plats and plans for commercial development for compliance with zoning and development regulations. Review plans, issue permits and perform inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Provide green building/sustainability review and permitting services. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support Services 7.26% Planning 37.03% Permitting 55.71% Sources of All Funding Department Revenue 100% 14-17 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Development Services FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Permitting 3,851,513 4,004,283 3,853,718 Planning 2,411,166 2,425,470 2,561,982 427,469 504,469 502,470 6,690,148 6,934,222 6,918,170 5,841,446 7,193,773 7,438,844 Planning 417,064 379,530 303,277 Support 15,717 15,000 15,954 6,274,227 7,588,303 7,758,075 - - - (570,438) (515,955) (767,735) 986,359 (138,126) (72,170) - - - 6,690,148 6,934,222 6,918,170 Permitting 36.00 35.00 33.00 Planning 19.00 20.00 20.00 Support 3.00 3.00 3.00 58.00 58.00 56.00 Support Total Expenditures Funding by Source Revenues Permitting Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 14-18 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Permitting Function Ensure building safety and sustainability through construction plan review and inspections. Ensure compliance with zoning code and other applicable regulations. Ensure conformity of subdivision plats, commercial development concept plans, and site construction plans with Pima County codes and standards. Description of Services Provide plan review and permitting services for commercial and residential structures projects. Make zoning determinations and verify permitted uses and adherence to adopted development standards. Assign addresses and street names. Review construction plans, issue permits, and collect fees. Schedule inspections and maintain construction records. Provide on site inspections for code compliance. Apply standards for hillside development, grading, landscaping, and native plant preservation. Provide green building and sustainability services. Review subdivision tentative and final plats, development concept plans, and site construction plans. Coordinate with other County agencies to ensure consistent, comprehensive, and timely implementation of flood control, wastewater, septic, and transportation requirements related to permitting. Implement processes and procedures to enforce rules, codes, and ordinances. Program Goals & Objectives - Provide timely plan review and inspection services - Achieve at least 80% of building plan reviews completed within 5 working days from the date of submittal - Achieve 99% of building inspections completed on the scheduled inspection date - Achieve at least 80% of subdivision plat, development concept, and site construction reviews completed within 5 working days from the date of submittal - Provide helpful plan review and inspection services - Achieve at least 80% of building permit applicants who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 80% of building inspection customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 80% of subdivision plat, development concept, and site construction customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Building plan reviews completed within 5 working days from the date of submittal Building inspections completed on the scheduled inspection date 99% 80% 80% 99% 99% 99% Subdivision plat, development concept and site construction reviews completed within 5 working days from the date of submittal 83% 80% 80% Building permit applicants who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% Building inspection customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% Subdivision plat, development concept and site construction customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% 14-19 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Permitting FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 2,802,940 2,890,430 2,768,192 Operating Expenses 1,048,573 1,113,853 1,085,526 3,851,513 4,004,283 3,853,718 309,076 333,110 549,907 5,527,123 6,860,663 6,880,346 5,247 - 8,591 5,841,446 7,193,773 7,438,844 General Fund Support - - - Net Operating Transfers In/(Out) - - (1,500) (1,989,933) (3,189,490) (3,583,626) Other Funding Sources - - - Total Program Funding 3,851,513 4,004,283 3,853,718 36.00 35.00 33.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Planning Function Provide land use planning services related to the comprehensive plan, rezonings, land use actions, board of adjustment and design review committee requests, hearing administrator cases, zoning code text amendments, and code enforcement actions. Description of Services Update, amend, and maintain the comprehensive plan. Participate in regional and inter-jurisdictional planning efforts. Conduct special planning area studies. Prepare reports, notifications, and analyses on rezonings, specific plans, and special actions. Review minor lot split requests. Coordinate land planning, infrastructure, and environmental policy with other Public Works departments and perform related work. Review plat note modifications, plat waivers, and other modification requests. Prepare Planning & Zoning Commission, Board of Adjustment, and Design Review Committee reports. Implement processes and procedures to apply and enforce adopted rules, codes, and ordinances. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process for code enforcement and prepare hearing officer appeal cases. Program Goals & Objectives - Provide timely planning services - Achieve at least 80% of rezoning applications reviewed within 15 days of submittal - Achieve 100% of comprehensive plan amendment requests acted on by the Board of Supervisors by December 31st - Provide helpful code enforcement services - Achieve at least 80% of the zoning, building and grading complaints and violators who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Provide timely code enforcement services - Achieve at least 80% of code enforcement complaints closed, compliant, or a citation issued within 60 calendar days of the case opened - Provide helpful planning services - Achieve at least 80% of the rezoning customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 80% of the comprehensive plan amendment customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Rezoning applications reviewed within 15 days of submittal 80% 80% 80% Comprehensive plan amendment requests acted on by the Board of Supervisors by December 31st 100% 100% 100% Rezoning customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% Comprehensive plan amendment customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% 85% 80% 80% n/a 80% 80% Code enforcement complaints closed, compliant or a citation issued within 60 calendar days of the case opened Zoning, building and grading complaints and violators who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) 14-21 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Planning FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,681,424 1,719,903 1,792,782 729,742 705,567 769,200 2,411,166 2,425,470 2,561,982 345,848 345,122 246,536 Licenses & Permits 29,858 29,408 43,186 Miscellaneous Revenue 41,358 5,000 13,555 417,064 379,530 303,277 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,994,102 2,045,940 2,258,705 Other Funding Sources - - - Total Program Funding 2,411,166 2,425,470 2,561,982 19.00 20.00 20.00 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-22 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Support Function Provide strategic vision and leadership to the department. Ensure compliance with mandates and Pima County administrative and fiscal policy/procedures. Establish performance goals. Advance the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department to the public, customers, and the media. Set and lead efforts to achieve performance goals. Prepare and administer the budget for the department. Perform other functions as directed by the County Administrator and/or Deputy County Administrator. Ensure departmental operations have the needed information technology support. Program Goals & Objectives - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually - Achieve at least 80% of core process which show measureable improvement from the prior year - Provide excellent customer service - Achieve at least 80% of customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Enhance financial stability - Achieve 100% of department operating costs covered annually by generated revenue FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned 86% 100% 100% Department customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) n/a 80% 80% Core process which show measureable improvement from the prior year 100% 80% 80% Department operating costs covered annually by generated revenue FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 203,307 395,136 401,237 Operating Expenses 224,162 109,333 101,233 427,469 504,469 502,470 1,210 - 954 14,507 15,000 15,000 15,717 15,000 15,954 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 14-23 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Development Services Program: Support General Fund Support - - - (570,438) (515,955) (766,235) 982,190 1,005,424 1,252,751 Other Funding Sources - - - Total Program Funding 427,469 504,469 502,470 3.00 3.00 3.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-24 Pima County FY 2017/2018 Adopted Budget Environmental Quality Expenditures: Revenues: 7,459,297 FTEs 4,639,471 42.00 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Solid Waste Management, Tire Program Management, and Wildcat Dumping Program have been added to the Environmental Quality Department. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control; Title 49, Chapter 881, Administrative Rules R-18-13-201 through R18-13-2703; 40 CFR 258.1 through 258.75, Appendix I and Appendix II Expenditures by Program Water and Waste 10.61% Adminstration 6.12% Tire Recycling Program 17.54% Solid Waste Management 18.25% Enforcement 4.99% Air 33.79% Communications and Outreach 8.70% Sources of All Funding Operating Transfers In 9.48% Fund Balance Decrease 10.07% Department Revenue 62.20% General Fund Support 18.25% 14-25 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Environmental Quality FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 383,834 379,687 456,575 2,148,752 2,429,425 2,520,530 Communications and Outreach 191,843 192,000 649,328 Enforcement 254,655 315,533 372,216 Solid Waste Management 1,204,650 1,435,111 1,361,280 Tire Recycling Program 1,031,567 1,308,000 1,308,000 754,765 862,758 791,368 5,970,066 6,922,514 7,459,297 24,269 15,870 31,890 1,700,571 1,944,056 1,969,980 168,729 192,000 649,328 1,125 7,700 - 12,719 - - 1,223,886 1,108,000 1,108,000 879,356 851,460 880,273 4,010,655 4,119,086 4,639,471 1,204,645 1,435,111 1,361,280 Net Operating Transfers In/(Out) 589,225 680,470 707,060 Fund Balance Decrease/(Increase) 165,541 687,847 751,486 - - - 5,970,066 6,922,514 7,459,297 5.00 5.00 5.00 22.00 18.00 20.00 Communications and Outreach 3.00 2.00 - Enforcement 7.00 6.00 7.00 Solid Waste Management 3.00 3.00 3.00 Water and Waste 5.00 8.00 7.00 45.00 42.00 42.00 Administration Air Water and Waste Total Expenditures Funding by Source Revenues Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Air Total Staffing (FTEs) 14-26 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Administration Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals & Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services - Have knowledgeable and professional employees - Develop and improve new and existing processes to meet customers' needs FY 2015/2016 Actual Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue FY 2016/2017 Estimated FY 2017/2018 Planned 100% 100% 100% yes yes yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 477,694 407,061 424,901 Operating Expenses (93,860) (27,374) 31,674 383,834 379,687 456,575 75 - - 4,982 2,500 12,680 19,212 13,370 19,210 24,269 15,870 31,890 General Fund Support - - - Net Operating Transfers In/(Out) - - - 359,565 363,817 424,685 Other Funding Sources - - - Total Program Funding 383,834 379,687 456,575 5.00 5.00 5.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-27 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Air Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals & Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% FY 2015/2016 Actual Program Performance Measures Air monitoring sites operational FY 2016/2017 Estimated FY 2017/2018 Planned 42 40 40 Average air monitoring data recovery rate 98% 97% 97% Stationary source inspections 108 100 100 Stationary source permits issued with revisions 82 100 80 Activity permits issued 383 330 330 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,290,603 1,574,570 1,523,373 Operating Expenses 644,657 751,333 834,335 Capital Equipment > $5,000 213,492 103,522 162,822 2,148,752 2,429,425 2,520,530 1,348,637 1,314,160 1,330,184 4,504 2,450 - 1,353,141 1,316,610 1,330,184 347,430 627,446 639,796 347,430 627,446 639,796 - - - 409,670 434,955 456,545 38,511 50,414 94,005 Other Funding Sources - - - Total Program Funding 2,148,752 2,429,425 2,520,530 22.00 18.00 20.00 Program Expenditures by Object Personnel Services Total Program Expenditures Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-28 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Communications and Outreach Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs regarding mandated air quality, water quality, and waste reduction activities. Program Goals & Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Encourage waste reduction and recycling through community outreach and education events - Encourage use of Pima County DEQ webpages for information on environmental protection FY 2015/2016 Actual Program Performance Measures Community education events instituted FY 2016/2017 Estimated FY 2017/2018 Planned 136 129 110 Informational materials distributed 49,252 36,762 45,000 PDEQ website page views 105,642 90,303 60,000 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 94,249 105,375 174,058 Operating Expenses 97,594 86,625 475,270 191,843 192,000 649,328 168,729 192,000 649,328 168,729 192,000 649,328 General Fund Support - - - Net Operating Transfers In/(Out) - - - 23,114 - - Other Funding Sources - - - Total Program Funding 191,843 192,000 649,328 3.00 2.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-29 - Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Enforcement Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including: tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals & Objectives - Initiate clean up and remediation on public lands affected by illegal dumping - Investigate instances of illegal dumping in Pima County FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Illegal dumping sites investigated 310 300 300 Illegal waste removed from public lands (tons) 15 15 15 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 216,557 250,454 317,580 Operating Expenses 38,098 65,079 54,636 254,655 315,533 372,216 1,125 7,700 - 1,125 7,700 - - - - 245,517 245,515 250,515 8,013 62,318 121,701 Other Funding Sources - - - Total Program Funding 254,655 315,533 372,216 7.00 6.00 7.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-30 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management Function Plan, manage, and perform solid waste compliance, closure, temporary closure and remediation activities. Comply with all environmental monitoring requirements for various permits. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Ensure Pima County solid waste facilities are operated in accordance with environmental requirements and permit conditions. Manage the contract with the County solid waste operator, Tucson Recycling and Waste Service (TRWS). Conduct required environmental compliance activities at County solid waste facilities. Manage County response to Arizona Department of Environmental Quality Superfund/Water Quality Assurance Revolving Fund activities including environmental studies, monitoring and reporting at historic waste sites. Program Goals & Objectives - Provide the mandated solid waste disposal facilities for county residents and businesses while maintaining environmental compliance with permit conditions - Perform remedial activities when necessary at historical sites FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Operating landfills 1 1 1 Operating transfer stations 3 3 3 Remediation landfills 1 1 1 Landfills in closure process 1 0 0 Landfills temporarily closed 2 2 2 Water wells sampled/monitored/maintained/reported 11 11 11 Leachate wells monitored/maintained 10 10 10 Landfill gas probes monitored/maintained/reported 54 53 53 Percent of ADEQ inspection compliance 100% 100% 100% Percent of annual reports submitted to ADEQ 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 275,467 314,109 312,550 Operating Expenses 929,183 1,121,002 1,048,730 1,204,650 1,435,111 1,361,280 12,719 - - 12,719 - - 1,204,645 1,435,111 1,361,280 (12,714) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 14-31 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management Total Program Funding Program Staffing FTEs 14-32 1,204,650 1,435,111 1,361,280 3.00 3.00 3.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Tire Recycling Program Function Compliance with A.R.S. Title 44, Article 8, Waste Tire Disposal. Description of Services Provide the residents and businesses in Pima County with a facility for disposing of (recycle) their waste tires. Program Goals & Objectives - Provide long term waste tire recycling with the continued renewal of the CRM contract renewal options through 2028 FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Waste tires received 743,516 750,000 750,000 Waste tires recycled 746,426 750,000 750,000 ADEQ inspection compliance 100% 100% 100% Annual reports submitted to ADEQ 100% 100% 100% 5 5 5 Registered tire collection sites FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 6,577 11,531 11,851 1,024,990 1,296,469 1,296,149 1,031,567 1,308,000 1,308,000 1,215,296 1,100,000 1,100,000 8,590 8,000 8,000 1,223,886 1,108,000 1,108,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (192,319) 200,000 200,000 Other Funding Sources - - - Total Program Funding 1,031,567 1,308,000 1,308,000 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Operating Revenue Sub-Total Fund Balance Decrease/(Increase) 14-33 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals & Objectives - Educate and inform small privately owned water companies of water programs and water quality issues - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems FY 2015/2016 Actual Program Performance Measures Septic site suitability and final inspections performed 259 Water and wastewater plans reviewed FY 2016/2017 Estimated 320 FY 2017/2018 Planned 320 220 225 225 Plans reviewed within licensing timeframe 100% 100% 100% Required number of samples obtained for storm water events 100% 100% 100% Private wells in superfund area tested to meet funding conditions 6 6 6 Resource Conservation and Recovery Act inspections 37 45 45 Sanitary surveys conducted 33 50 50 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 526,699 659,780 587,335 Operating Expenses 228,066 202,978 204,033 754,765 862,758 791,368 500 - - 867,430 833,950 862,673 11,426 17,510 17,600 879,356 851,460 880,273 - - - Net Operating Transfers In/(Out) (53,248) - - Fund Balance Decrease/(Increase) (71,343) 11,298 (88,905) Other Funding Sources - - - Total Program Funding 754,765 862,758 791,368 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 14-34 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste 5.00 Program Staffing FTEs 14-35 8.00 7.00 This page intentionally left blank. 14-36 Pima County FY 2017/2018 Adopted Budget Natural Resources, Parks & Recreation Expenditures: Revenues: 20,427,563 FTEs 1,423,550 283.85 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Special Projects/Trades Division 7.13% Departmental Services 13.59% Recreation 21.78% Natural Resource Parks 20.21% Planning 5.62% Operations 31.67% Sources of All Funding Department Revenue 6.83% Fund Balance Decrease 13.57% General Fund Support 79.60% 14-37 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Natural Resources, Parks & Recreation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Departmental Services 2,285,514 2,874,515 2,775,485 Natural Resource Parks 2,595,010 5,730,942 4,127,394 Operations 6,356,496 6,480,956 6,471,206 271,267 941,260 1,147,578 Recreation 4,417,887 4,411,547 4,449,979 Special Projects/Trades Division 1,324,700 1,370,246 1,455,921 17,250,874 21,809,466 20,427,563 102,025 - - 1,213,259 1,382,791 604,500 321,484 256,600 295,050 76,370 - - 683,859 570,950 524,000 16,883 2,500 - 2,413,880 2,212,841 1,423,550 15,369,086 16,459,327 16,587,791 655,887 (760,104) (412,786) (1,187,979) 1,777,402 2,829,008 - 2,120,000 - 17,250,874 21,809,466 20,427,563 Departmental Services 17.75 20.00 19.60 Natural Resource Parks 30.00 28.70 30.50 107.50 116.15 118.40 2.00 3.00 3.50 Recreation 80.25 82.10 81.85 Special Projects/Trades Division 31.00 30.00 30.00 268.50 279.95 283.85 Planning Total Expenditures Funding by Source Revenues Departmental Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Operations Planning Total Staffing (FTEs) 14-38 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services Function Provide management, leadership, and a strategic master plan for Pima County's system of parks and natural resources. Description of Services Direct, organize, manage, and administer the activities of the department management and staff. Implement departmental policies and procedures consistent with County policies. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and community relations activities of the department. Maintain liaison with community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Act as liaison with other governmental and private agencies in developing and monitoring contracts, agreements, and Intergovernmental Agreements (IGA) including but not limited to County leased properties. Ensure appropriate compliance with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, advisory, and defense support of departmental tort related claims and lawsuits. Program Goals & Objectives - Process Special Event permits, contracts, and IGAs in a timely fashion - Process Personnel Action Forms (PAFs), and Family Medical Leave Act (FMLA) paperwork in a timely and effective manner - Operate department in efficient and cost effective manner FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Contracts, Leases, IGAs completed on time 90% 100% 100% Information requests from County administration answered within two business days PAFs and FMLA requests processed on time 100% 100% 100% 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,288,866 1,489,831 1,435,790 987,698 1,384,684 1,339,695 8,950 - - 2,285,514 2,874,515 2,775,485 620 - - (4,214) - - (3,594) - - 1,200 - - 103,400 - - 1,019 - - 105,619 - - 1,997,367 2,654,870 2,595,243 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support 14-39 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services Net Operating Transfers In/(Out) 227,860 215,925 167,214 Fund Balance Decrease/(Increase) (41,738) 3,720 13,028 Other Funding Sources - - - Total Program Funding 2,285,514 2,874,515 2,775,485 17.75 20.00 19.60 Program Staffing FTEs 14-40 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Function Manage, maintain, and conserve natural resources, mountain parks, and open space lands. Educate the public about the importance of the sites and how to appropriately use them. Act as a primary land manager of the Conservation Land Management Program. Provide Natural Resources, Parks and Recreation (NRPR) staff with technical advice and direction related to projects potentially impacting flora and fauna. Description of Services Manage and protect mountain parks and natural resource parks, natural preserves, non-urban trails/trail heads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR managed lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Assist with implementation of a Multi-Species Conservation Plan (MSCP) for the County by managing mitigation lands consistent with MSCP and U.S. Fish and Wildlife (USFW) conditions. Program Goals & Objectives - Support implementation of a Federal Section 10 permit for Pima County MSCP - Achieve the outcomes identified in the plan - Achieve the level of stewardship required by USFW to maintain the Permit - Develop, implement, and monitor management plans for open space properties - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks and open space lands - Monitor and maintain non-urban trail system and associated trail heads - Increase the level of public participation in environmental and conservation education programs FY 2015/2016 Actual Program Performance Measures Environmental education program participants 26,500 Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually 14-41 FY 2016/2017 Estimated 28,000 FY 2017/2018 Planned 32,000 15 17 20 250,000 250,000 255,000 2 2 4 138 141 145 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,633,534 1,814,151 1,906,988 961,476 1,366,791 1,653,739 Capital Equipment > $5,000 - 2,550,000 - Debt Service - - 566,667 2,595,010 5,730,942 4,127,394 181,240 136,000 142,500 32,144 25,000 28,000 213,384 161,000 170,500 - 112,291 94,000 957,978 750,000 - 4,023 - - 962,001 862,291 94,000 37,665 356,500 329,400 75 - 10,000 134 3,000 600 37,874 359,500 340,000 2,146,952 2,248,222 2,272,060 422,770 (1,001,029) (580,000) (1,187,971) 980,958 1,830,834 Other Funding Sources - 2,120,000 - Total Program Funding 2,595,010 5,730,942 4,127,394 30.00 28.70 30.50 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Operating Revenue Sub-Total Charges for Services Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-42 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Function Manage, operate, and maintain County's urban park system providing vital green space and vegetative buffers to developments and subdivisions while providing opportunities for the public to be physically and socially active. Provide lighted ball courts/fields, picnic areas/ramadas, and playgrounds for sports activities and recreation. Description of Services Manage, operate, and maintain 40 parks with 98 ball fields (68 lighted) while coordinating with various sports organizations using ball fields. Maintain reservable ramadas and 40 playgrounds to the American Standards for Testing and Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. Maintain the grounds of the downtown County Government Complex. Manage, operate, and maintain the Loop path system of approximately 100 miles of paved paths including four river parks. Update, coordinate, and implement a comprehensive division safety program. Program Goals & Objectives - Replace outdated and inefficient irrigation systems with more efficient and effective irrigation systems - Remove graffiti at our parks within 72 hours at least 85% of the time - Develop programs to replace all outdated ball field lighting systems and replace with energy efficient "Dark Skies" friendly ball field lighting systems that are controlled by a central control system - Develop funded cyclic maintenance programs for the County's ball fields, buildings, and other infrastructure - Replace and/or renovate ball field bleachers to code - Develop cyclic maintenance programs for asphalt pathways, parking lots, and park entrance roads - Develop capital replacement program for playground structures to ASTM standards and CPSC guidelines FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Paved miles of river parks, Urban Loop, and Sun Loop maintained 97 97 99 Ball fields operated and maintained 94 98 98 Lighted ball fields operated and maintained 68 68 68 Urban parks operated and maintained 39 40 40 Playgrounds operated, maintained and inspected 37 40 40 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 3,796,699 4,666,608 4,651,174 Operating Expenses 2,378,710 1,784,348 1,820,032 181,087 30,000 - 6,356,496 6,480,956 6,471,206 211,794 211,100 208,050 6,740 600 600 102,950 44,900 86,400 321,484 256,600 295,050 6,012,643 6,199,356 6,176,156 22,369 25,000 - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 14-43 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 6,356,496 6,480,956 6,471,206 107.50 116.15 118.40 Program Staffing FTEs 14-44 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Ensure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design, and construct recreational trails consistent with the Pima Regional Trails System Master Plan. Description of Services Review and comment on rezoning, specific plans, subdivision plats, and development plans to acquire parks, open spaces, and trails through the development process. Administer all aspects of the Pima Regional Trails System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County rights-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Ensure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understanding, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals & Objectives - Acquire trail corridors, park land, and open space through the development review process Implement and periodically update the Pima Regional Trails System Master Plan Resolve access challenges to the public lands that surround Tucson Design public facilities on newly acquired open space properties FY 2015/2016 Actual Program Performance Measures Pima Regional Trails System Master Plan consistently and regularly applied Challenges to newly acquired public lands assessed Public facilities designed on newly acquired open space properties Regional Trail concepts generated New tentative plat approvals monitered ensuring compliance with collection requirements 14-45 FY 2016/2017 Estimated FY 2017/2018 Planned 100% 100% 100% 100% 100% 100% yes yes yes 100% 100% 100% 14 13 12 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 162,638 206,110 267,146 Operating Expenses 108,129 735,150 880,432 500 - - 271,267 941,260 1,147,578 Miscellaneous Revenue 407 - - Investment Earnings 388 - - 795 - - 70,652 - - 4,923 - - 75,575 - - 144,167 152,536 178,432 - - - 50,730 788,724 969,146 Other Funding Sources - - - Total Program Funding 271,267 941,260 1,147,578 2.00 3.00 3.50 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-46 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation Function Operate and maintain recreation and community centers, swimming pools, art and leisure classes, Mike Jacob Sportspark, and shooting ranges. Operate and maintain all parks and recreation elements in Ajo, AZ. Provide permitting for special uses and field uses on Natural Resources, Parks and Recreation properties. Description of Services Provide activities to meet the unique interests of various age groups and populations and offer age-appropriate supervised activities in a welcoming and safe environment. Provide special interest classes, workshops, swimming classes, lifeguard and water safety instructor certification classes, sporting events, skill contests, teen and senior citizen enrichment programs, outdoor education, shooting sports education and training, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management of joint-use facilities. Provide permitting and fee collection for third-party special events and sport field rentals. Coordinate and provide facility maintenance for swimming pools, shooting ranges, community centers, Ajo parks, and Mike Jacob Sportspark. Program Goals & Objectives - Identify and rectify facilities issues such as safety related problems at recreation sites Identify and repair all mechanical maintenance and building maintenance issues at recreation sites Provide trained professional staff and volunteers Offer recreation programs at community centers, swimming pools, shooting ranges, and other venues Provide a safe environment at all locations and properly document activities and issues Provide safe, modern, recreation facilities within existing resources Maintain clean and secure facilities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Recreation/community center participants 155,362 160,000 160,000 Aquatics program participants 117,300 130,000 130,000 Shooting range users 30,631 30,000 30,000 Volunteer hours 10,512 11,000 11,000 3 2 2 Accidents reported within two days 90% 90% 90% Routine aquatics and building repairs completed within two weeks 90% 90% 90% Staff safety training seminars held bi-annually and as needed 14-47 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 3,342,798 3,364,352 3,444,784 Operating Expenses 1,075,089 1,027,195 1,005,195 - 20,000 - 4,417,887 4,411,547 4,449,979 592,939 475,250 447,250 90,730 95,700 76,750 190 - - 683,859 570,950 524,000 3,743,028 3,840,597 3,925,979 (9,000) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 4,417,887 4,411,547 4,449,979 80.25 82.10 81.85 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Charges for Services Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 14-48 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division Function Provide skilled technical services to maintain existing Natural Resources, Parks and Recreation (NRPR) parks, Pima County attractions, and related utility infrastructures. Build new parks, trailheads, and utility infrastructures. Restore and repair existing parks. Perform activities related to the routine maintenance, enhancement, and repair of NRPR historic structures, utility infrastructures, and Natural Resources properties. Description of Services Provide skilled technical services for all NRPR properties throughout Pima County including fourteen recreation and fine arts centers, various open space properties and ranches, natural resources and preserves, nine public swimming pools, dog parks, NRPR parks, shooting ranges, various government and community buildings, Pima County attraction properties, and water works systems. Perform skilled technical services for NRPR properties including well monitoring, historic building, road, and water system construction maintenance and repairs. Provide skilled technical services for NRPR and other Pima County departments including Regional Flood Control District (RFCD), Office of Sustainability and Conservation (SUS), Pima County Department of Transportation (PCDOT), Regional Wastewater Reclamation Department (RWRD). Program Goals & Objectives - Provide skilled technical services for natural resources open space properties - Monitor and maintain water wells on NRPR properties - Provide skilled technical services at NRPR trailheads - Build, maintain, repair, and restore NRPR parks and Pima County attractions - Perform maintenance and repair work for other Pima County departments including RFCD, SUS, PCDOT and RWRD FY 2015/2016 Actual Program Performance Measures NRPR properties and infrastructures built, maintained, repaired, or restored 70 FY 2016/2017 Estimated 71 FY 2017/2018 Planned 72 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,034,239 1,092,992 1,095,419 290,461 277,254 360,502 1,324,700 1,370,246 1,455,921 - 1,000 - Miscellaneous Revenue 4,015 - - Gain or Loss on Disposal of Assets 1,574 - - 5,589 1,000 - 1,059 - - 10,235 1,500 - 11,294 1,500 - 1,324,929 1,363,746 1,439,921 (8,112) - - Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total Charges for Services Miscellaneous Revenue Special Programs Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 14-49 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division (9,000) 4,000 16,000 Other Funding Sources - - - Total Program Funding 1,324,700 1,370,246 1,455,921 31.00 30.00 30.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-50 Pima County FY 2017/2018 Adopted Budget Office of Sustainability & Conservation Expenditures: Revenues: 1,629,887 FTEs 250 17.90 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: Section 10 Permit No. TE84356A-0 Note: Beginning fiscal year 2015/16, the budget of Office of Sustainability and Conservation will remain in General Fund to show actual costs, except charges to specific Capital Projects. Beginning in fiscal year 2015/16, the Public Works departments will share the cost of these services though the Public Works Overhead object. Expenditures by Program Water Policy Office 3.66% Conservation Science 29.45% Sustainability Programs 13.19% Cultural Resources & Historic Preservation 22.01% Office of Sustainability & Conservation 31.69% Sources of All Funding Department Revenue 0.02% General Fund Support 99.98% 14-51 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Office of Sustainability and Conservation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Conservation Science 350,324 452,362 480,051 Cultural Resources and Historic Preservation 244,436 340,730 358,754 Office of Sustainability and Conservation 482,839 608,277 516,426 Sustainability Programs 141,539 148,147 215,061 Water Policy Office - - 59,595 Total Expenditures 1,219,138 1,549,516 1,629,887 130 250 250 Office of Sustainability and Conservation 8,373 - - Total Revenues 8,503 250 250 1,218,997 1,549,266 1,629,637 (990) - - (7,372) - - - - - 1,219,138 1,549,516 1,629,887 Conservation Science 4.90 4.90 4.90 Cultural Resources and Historic Preservation 4.00 4.00 3.00 Multi-Species Conservation Plan Section 10 - - 1.00 Office of Sustainability and Conservation 4.00 6.00 4.00 Sustainability Programs 2.00 2.00 3.00 - - 2.00 Funding by Source Revenues Cultural Resources and Historic Preservation General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Water Policy Office Total Staffing (FTEs) Note: 14.90 16.90 (Note: Funding for the Endangered Species Act Multi-Species Conservation Plan Section 10 resides in the Contingency Fund with Finance and Risk Management. The Office of Sustainability and Conservation will pay for expenses as they occur then request reimbursements from the Contingency Fund through a transfer process.) 14-52 17.90 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Conservation Science Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County's policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met; and ensure compliance with the Endangered Species Act Multi-Species Conservation Plan (MSCP) Section 10 Permit No. TE84356A-0. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP and MSCP goals and maintain compliance with the Section 10 permit. Implement the County's Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. Program Goals & Objectives - Oversee implementation of the County's MSCP and Ecological Monitoring Program - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Ensure County environment standards meet or exceed Federal processes - Improve County decisions by providing the best available natural resource information including status and trends of key contributing factors - Integrate SDCP goals and objectives with County planning efforts and procedural requirements FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Ecological Monitoring Program: Field survey person days 22 40 50 Ecological Monitoring Program: Number of properties assessed 11 21 25 Ecological Monitoring Program: Number of protocols completed 0 0 3 n/a 40 30 5 5 6 yes yes yes CIP projects receiving Section 10 permit coverage Federal Agency EIS/Project reviews/reports Ongoing development of Integrated Stewardship Land Management Program FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 335,811 421,462 418,051 Operating Expenses 14,513 30,900 62,000 Total Program Expenditures 350,324 452,362 480,051 General Fund Support 350,324 452,362 480,051 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 350,324 452,362 480,051 4.90 4.90 4.90 Program Expenditures by Object Program Staffing FTEs 14-53 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Cultural Resources and Historic Preservation Function Provide management, technical, and administrative services to ensure all County departments and the public comply with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Ensure compliance with applicable legal requirements. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan policies for cultural resources and ranching, and develop and implement bond program historic preservation projects. Implement inventory, evaluation, impact assessments, and mitigation as necessary. Program Goals & Objectives - Develop plans for cultural resources and open space preservation - Define project scopes of work for cultural resources services contracts - Review and ensure compliance of County and private sector development projects FY 2015/2016 Actual Program Performance Measures Compliance actions for County projects reviewed 150 Compliance reviews for private development reviewed Preservation bond funds expended FY 2016/2017 Estimated 190 FY 2017/2018 Planned 180 124 60 80 $239,301 $525,150 $1,018,820 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 255,160 336,330 255,754 Operating Expenses (10,724) 4,400 103,000 244,436 340,730 358,754 130 250 250 130 250 250 244,753 340,480 358,504 (447) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 244,436 340,730 358,754 4.00 4.00 3.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 14-54 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Multi-Species Conservation Plan Section 10 Function Ensure compliance with the Endangered Species Act Multi-Species Conservation Plan Section 10 Permit No. TE84356A-0 for Pima County CIP projects and private sector development. Implement the ecological monitoring and management requirements of the Section 10 permit. Description of Services Monitor on a long-term basis the ecological resources as required by the Section 10 permit from the Pima County Ecological Monitoring Program on lands owned or leased by Pima County and periodically report findings to the United States Fish and Wildlife Service and the public. (Note: Funding for the Endangered Species Act Multi-Species Conservation Plan Section 10 resides in the Contingency Fund with Finance and Risk Management. The Office of Sustainability and Conservation will pay for expenses as they occur then request reimbursements from the Contingency Fund through a transfer process.) Program Goals & Objectives - Improve County decisions by providing the best available natural resource information including status and trends of key contributing factors - Oversee implementation of the County's Multi-Species Conservation Plan and ecological monitoring - Ensure County environment standards meet or exceed Federal processes FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated 5 FY 2017/2018 Planned Opt-in certificate of coverage Section 10 applications processed annually Opt-in Section 10 mitigation properties monitored n/a 10 n/a 0 4 Section 10 certificates of coverage issued annually n/a 15 30 Enforcement actions taken on opt-in Section 10 mitigation properties n/a 0 1 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted General Fund Support - - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - - Program Staffing FTEs - 14-55 - 1.00 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Office of Sustainability and Conservation Function Promote a sustainable and livable community and the conservation of Pima County's natural and cultural resources through the implementation of Board adopted policies that promote the environmental, social, and economic well-being of our region. Provide management and comprehensive support for the Cultural Resources, Conservation Science, and Sustainability Program divisions and the Water Policy staff. Description of Services Provide oversight of the Historic Preservation Bond Program and Water Policy. Undertake special project assignments. Administer financial, budgetary, procurement, capital, and, internal office management to complete daily, weekly, monthly, and annual duties and responsibilities. Process vendor billings, prepare special reports, operational and capital budgets, and schedules. Process purchasing requests, issue and manage departmental contracts, assist with public meetings and events, and other office duties. Program Goals & Objectives - Ensure department obligations are fulfilled - Provide prompt and courteous customer service departmentally, cross-departmentally with intergovernmental organizations, and to the general public - Achieve expected outcomes with completeness and minimal difficulty FY 2015/2016 Actual Program Performance Measures Ongoing comprehensive support provided for all department units yes FY 2016/2017 Estimated yes FY 2017/2018 Planned yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 383,313 502,020 392,726 Operating Expenses 99,526 106,257 123,700 482,839 608,277 516,426 1 - - 1 - - 8,372 - - 8,372 - - 482,381 608,277 516,426 (543) - - (7,372) - - Other Funding Sources - - - Total Program Funding 482,839 608,277 516,426 4.00 6.00 4.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-56 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Sustainability Programs Function Create and maintain a sustainable community by promoting individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents in accordance with the Sustainable Action Plan for County Operations (SAPCO). Description of Services Work to enhance sustainable practices and operational efficiency in all County departments. Implement the SAPCO setting targets and reporting annually on progress in nine areas defined in the SAPCO. Partner with others to develop innovative programs and activities and incorporate multi-discipline decision making into planning and implementation efforts for the workplace, neighborhood, community, and region. Program Goals & Objectives - Coordinate the ongoing implementation of the SAPCO Participate in community outreach and education Prepare report card on Sustainability goals met through the Action Plan Provide training to County staff regarding County sustainability goals Integrate sustainability principles into land use planning and County projects FY 2015/2016 Actual Program Performance Measures Annual sustainability report card for County operations prepared FY 2016/2017 Estimated FY 2017/2018 Planned yes yes yes SAPCO: Number of action items implemented 8 23 28 SAPCO: Priorities/Initiatives proposed to County leadership 2 3 3 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 141,384 147,347 205,061 155 800 10,000 Total Program Expenditures 141,539 148,147 215,061 General Fund Support 141,539 148,147 215,061 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 141,539 148,147 215,061 2.00 2.00 3.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 14-57 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Water Policy Office Function Employ a comprehensive approach through the Water Resources Unit (WRU) to water policy regarding County use of surface water, groundwater, effluent, reclaimed water, and water credits and rights in order to address drought management, environmental enhancement, water conservation, water reuse, and water asset management. Description of Services Offer a central location through the WRU where water issues are studied and evaluated for consistency with Board-adopted policies and implemented across County departments. Streamline coordination and increase collaboration among participating departments. Program Goals & Objectives - Identify where physical water resources are needed in order to mitigate water supply-demand imbalances resulting from climate change and to develop a strategy to improve water reliability for the municipal, industrial, agricultural, and environmental sectors - Monitor drought and recommend preparedness strategies to ensure resiliency FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Number of local drought impact group meetings n/a n/a 5 Local drought impact group report completed n/a n/a yes Water rights inventory report completed n/a n/a yes FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services - - 55,979 Operating Expenses - - 3,616 Total Program Expenditures - - 59,595 General Fund Support - - 59,595 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - 59,595 Program Expenditures by Object Program Staffing FTEs - 14-58 - 2.00 Pima County FY 2017/2018 Adopted Budget Public Works Administration Expenditures: Revenues: 2,941,714 FTEs 0 30.00 Function Statement: Provide administrative services for Public Works functions for Pima County. Mandates: None Note: Beginning with fiscal year 2017/18, Public Works Administration includes Project Management Office and Real Property Services. Expenditures by Program Administration 45.99% Real Property 44.57% Project Management 9.44% Sources of All Funding General Fund Support 100% 14-59 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Public Works Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 1,153,424 1,350,001 1,352,974 Project Management 194,993 241,670 277,662 Real Property 795,402 1,332,272 1,311,078 Total Expenditures 2,143,819 2,923,943 2,941,714 General Fund Support 2,143,819 2,923,943 2,941,714 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,143,819 2,923,943 2,941,714 11.00 10.00 10.00 5.00 4.00 5.00 Real Property 17.00 15.00 15.00 Total Staffing (FTEs) 33.00 29.00 30.00 Administration Total Program Funding Staffing (FTEs) by Program Administration Project Management 14-60 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Works Administration Program: Administration Function Provide administrative direction and support services to seven departments primarily within the Public Works functional area. Description of Services Provide administration, management, human resources, and planning support to all departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, financial management of capital projects, and other administrative services. Program Goals & Objectives - Manage Public Works departments toward measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Track the number of multi-department projects undertaken - Complete multi-department projects on schedule and within budget - Ensure quality public service by providing efficient and effective management services to the Public Works departments FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services PW Departments CIP projects initiated 12 6 6 6 Percent of PW Departments CIP projects completed on schedule 100% 85% 85% 12 12 9 Budget execution monitoring for all major organizational units 12 FY 2017/2018 Planned 12 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,058,535 1,204,005 1,179,379 94,889 145,996 173,595 Total Program Expenditures 1,153,424 1,350,001 1,352,974 General Fund Support 1,153,424 1,350,001 1,352,974 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,153,424 1,350,001 1,352,974 11.00 10.00 10.00 Program Expenditures by Object Personnel Services Operating Expenses Program Staffing FTEs 14-61 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Works Administration Program: Project Management Function Direct project management delivery, program oversight, and project controls; assist with capital bond planning/implementation; and perform other duties as needed to support development and infrastructure installation. Description of Services Provide project management skills and expertise to increase performance in project delivery supporting other departments who may not have internal project managers. Provide technical assistance with reporting or procedures related to project delivery. Deliver specific projects during the fiscal year as outlined with the Capital Improvement Program. Provide support to Public Works emphasis areas including land development, assistance with strategic planning, and support for future bond package development. Program Goals & Objectives - Deliver individual projects on schedule and within budget - Assist Public Works Administration as needed with public infrastructure planning, bond program planning, or other tasks - Assist departments as needed with project challenges, documentation of gate activities, and program performance - Provide project/program oversight through the gate process FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Budget performance (cost) within target goals 80% 80% 80% Schedule performance (completion date) within target goals 40% 80% 50% Soft cost expenditures within project total 80% 35% 35% n/a n/a yes Average Project Soft cost (indirect) below target of 35% of total Project Costs FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 278,895 241,670 232,306 Operating Expenses (83,902) - 45,356 Total Program Expenditures 194,993 241,670 277,662 General Fund Support 194,993 241,670 277,662 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 194,993 241,670 277,662 5.00 4.00 5.00 Program Expenditures by Object Program Staffing FTEs 14-62 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Public Works Administration Program: Real Property Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal of property for acquisition, sale, abandonment, leasing, or licensing of County property; perform acquisitions of real property including relocation of owners and tenants and prosecuting condemnation actions when necessary; lease and maintenance of County owned property including residential leases, park operating agreements, and caretaker agreements; license the use of rights-of-way; grant and release easements over County and Regional Flood Control District (RFCD) property to utilities and other applicants; lease land and license property including towers for telecommunications services; grant rights of entry onto County or RFCD owned property; conduct sale of surplus real property; obtain treasurer deeds and selling property that has been assigned to the state for nonpayment of property taxes; research title and other property issues; and respond to public record requests. Program Goals & Objectives - Monitor and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Appraisals/Nominals reviewed 185 155 224 Leased properties managed 80 104 185 Escrow closings monitored 88 50 98 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 756,989 1,150,728 975,283 Operating Expenses 38,413 181,544 335,795 Total Program Expenditures 795,402 1,332,272 1,311,078 General Fund Support 795,402 1,332,272 1,311,078 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 795,402 1,332,272 1,311,078 17.00 15.00 15.00 Program Expenditures by Object Program Staffing FTEs 14-63 This page intentionally left blank. 14-64 Pima County FY 2017/2018 Adopted Budget Regional Flood Control District Expenditures: Revenues: 17,496,778 FTEs 24,156,893 59.20 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the Federal Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Canoa Ranch InLieu 4.80% Riparian Protection 5.05% Capital Improvement 7.24% Regulatory 9.06% Flood Control Support 25.83% Infrastructure 41.07% Hazard Mitigation 6.95% Sources of All Funding Operating Transfers-In 0.44% Other Revenue 0.99% Mitigation In-Lieu Fee 4.12% Property Taxes 94.45% 14-65 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Regional Flood Control District FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 21,634 967,900 840,500 645,846 1,176,292 1,266,996 Flood Control Support 4,539,347 4,717,054 4,519,632 Hazard Mitigation 1,034,831 1,301,154 1,215,951 Infrastructure 6,116,705 6,789,265 7,183,923 Regulatory 1,421,222 1,629,814 1,585,639 Riparian Protection 1,051,043 1,070,951 884,137 Total Expenditures 14,830,628 17,652,430 17,496,778 (1,114) 1,000,000 1,000,000 - 40,000 40,000 21,860,983 23,465,779 23,041,893 40,342 45,000 45,000 156,376 220,000 30,000 22,056,587 24,770,779 24,156,893 - - - (8,460,450) (7,150,359) (8,696,943) 1,234,491 32,010 2,036,828 - - - 14,830,628 17,652,430 17,496,778 Capital Improvement 4.00 3.00 6.00 Flood Control Support 7.00 7.00 9.00 Hazard Mitigation 4.00 4.00 4.00 Infrastructure 18.00 17.00 14.20 Regulatory 20.00 21.00 21.00 6.00 6.00 5.00 59.00 58.00 59.20 Canoa Ranch In-Lieu Fee Capital Improvement Funding by Source Revenues Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Riparian Protection Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Riparian Protection Total Staffing (FTEs) 14-66 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Note: Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. CTN-FC-16-194, employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2021. 14-67 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Canoa Ranch In-Lieu Fee Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within the Canoa Ranch In-Lieu Fee (ILF) project site as described in the project development plan which has been approved by the United States Army Corps of Engineers (USACOE) and the Pima County Board of Directors. Restore riparian habitat and help improve water resources along the Santa Cruz River. Description of Services Administer and manage a compensatory mitigation in-lieu fee program in cooperation with the USACOE. Responsible for managing land acquisition and ownership; receiving 404 mitigation checks and depositing them into the ILF bank; planning, designing, constructing, and maintaining ecosystem restoration; maintaining financial documentation for credits sold and project expenditures; monitoring and reporting on site conditions and the financial information of ILF bank; and implementing adaptive management as warranted for a successful project. Program Goals & Objectives - Complete all financial and operational reporting requirements established for the Canoa Ranch ILF project - Plan, design, construct, and maintain a cost effective high valued riparian habitat ecosystem restoration project at Canoa Ranch - Meet or exceed performance standards established in the Canoa Ranch development plan FY 2015/2016 Actual Program Performance Measures Established development plan performance standards completed within 10 years (max 10% per year) Annual financial & biological reports submitted on time to the USACOE FY 2016/2017 Estimated FY 2017/2018 Planned 0% 10% 10% 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 9,893 123,700 132,500 Operating Expenses 11,741 844,200 708,000 21,634 967,900 840,500 Charges for Services - 1,000,000 1,000,000 Investment Earnings (1,114) - - (1,114) 1,000,000 1,000,000 General Fund Support - - - Net Operating Transfers In/(Out) - - (400,000) 22,748 (32,100) 240,500 Other Funding Sources - - - Total Program Funding 21,634 967,900 840,500 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Fund Balance Decrease/(Increase) 14-68 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Function Manage the development and construction of Capital Improvement Program (CIP) projects for the Regional Flood Control District including initiating, planning, monitoring and control, executing, and closing CIP projects. Coordinate District's participation in the river park multi-use pathway and flood control access system. Manage the planning, development, and verification of District Property Rights Program to ensure ownership, land use rights, and maintenance responsibilities. Description of Services Design and construct structural and non-structural improvements along the major watercourses including bank protection, levees, detention basins, ecosystem restoration, and river park improvements. Prepare feasibility studies/concept design reports for flood control and river park projects including reports and studies needed to obtain federal and state funds and grants for construction of major flood control, river park, and ecosystem restoration projects. Participate with other agencies and departments for the construction of major flood control projects, river parks, and ecosystem restoration projects. Provide comprehensive review and monitoring of planning, design, and construction to ensure project quality and compliance with project specifications and goals. Plan, verify, and develop District property rights program to ensure ownership, maintenance responsibilities, access, and use of District lands and easements. Program Goals & Objectives - Coordinate with other departments and agencies to promote and develop the river park and flood control maintenance access system and educate the public and others on river park multi-use pathway and flood control access system safety - Lead and guide the progress of each CIP project to ensure consistent project scope and completion on schedule within budget as established for the fiscal year - Ascertain where acquisitions in fee title are necessary for areas along the major watercourses to transfer river infrastructure lands from County to District and to evaluate areas of prior rights by utilities, other agencies, and other parties on District property FY 2015/2016 Actual Program Performance Measures Projects constructed within 5% of engineer's cost estimate 2 FY 2016/2017 Estimated 2 FY 2017/2018 Planned 2 Non-bond CIP projects and studies completed 5 5 5 Operating projects and studies completed 15 13 13 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 346,537 350,093 706,996 Operating Expenses 299,309 826,199 560,000 645,846 1,176,292 1,266,996 - 40,000 40,000 Operating Revenue Sub-Total - 40,000 40,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 645,846 1,136,292 1,226,996 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Fund Balance Decrease/(Increase) 14-69 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Other Funding Sources - - - Total Program Funding 645,846 1,176,292 1,266,996 4.00 3.00 6.00 Program Staffing FTEs 14-70 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support Function Direct, lead, and support the District floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for District operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance premiums for residents and businesses, and making the community eligible for flood mitigation grants and disaster assistance. Program Goals & Objectives - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and geographic information system information on floodplains, water resources, and associated comprehensive planning data for flood control - Conduct an outreach program to inform property owners about their susceptibility to flooding with the long-term goal to increase the number of flood insurance policies in Pima County - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets National Flood Insurance Program goals - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA Community Rating System allowing residents and businesses to obtain flood insurance premium discounts FY 2015/2016 Actual Program Performance Measures Divisions that developed a one-year and five-year operating plan Projects with no discrepancies in schedule or budget FEMA's community class rating for Pima County FY 2016/2017 Estimated FY 2017/2018 Planned 5 5 5 80% 80% 80% 5 5 5 Savings on flood insurance premiums in Pima County 25% 25% 25% Total flood insurance policies in Pima County 2,400 2,750 2,550 22 22 22 Certified floodplain managers 14-71 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,013,261 1,008,772 1,235,010 Operating Expenses 3,526,086 3,708,282 3,284,622 4,539,347 4,717,054 4,519,632 21,462,805 23,381,097 22,916,348 275,897 4,970 4,970 Charges for Services 418 - - Licenses & Permits 615 1,100 1,100 50 - - Miscellaneous Revenue 73,361 58,845 74,475 Investment Earnings 47,837 19,767 45,000 21,860,983 23,465,779 23,041,893 - - - Net Operating Transfers In/(Out) (7,450,188) (6,650,359) (7,796,943) Fund Balance Decrease/(Increase) (9,871,448) (12,098,366) (10,725,318) Other Funding Sources - - - Total Program Funding 4,539,347 4,717,054 4,519,632 7.00 7.00 9.00 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Property Taxes Intergovernmental Fines & Forfeits Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-72 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Provide data and advice to communities and the general public relevent to amend or modify Federal Emergency Management Agency (FEMA) mapped floodplains. Description of Services Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, flood hazard mitigation, and emergency repair activities with FEMA. Conduct and review flood insurance studies. Provide data and advice to communities and the general public relevant to amending or modifying FEMA mapped floodplains. Maintain County-wide FEMA Repository. Coordinate FEMA approved mapping changes. Identify, plan, and study District floodplain mapping needs including developing scopes of work and overseeing work to completion. Review plans, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals & Objectives - Maintain and update digital floodplain map data - Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan - Maintain FEMA and local floodplain data in a geographic information system library and provide public access to map change documents within one week of effective date of new data - Prepare technical data notebooks for watercourses throughout unincorporated Pima County for use in floodplain management and to identify capital improvement needs FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned FEMA reviews received, logged in, and reviewed within a four-week period 80% 80% 80% Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Basins studied annually to update flood hazard information 300 300 300 7 6 6 Linear miles of rivers studied and reviewed annually 42 25 36 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 343,721 405,254 402,551 Operating Expenses 691,110 895,900 813,400 1,034,831 1,301,154 1,215,951 40,342 45,000 45,000 40,342 45,000 45,000 - - - (116,602) (22,501) (107,500) Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 14-73 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation 1,111,091 1,278,655 1,278,451 Other Funding Sources - - - Total Program Funding 1,034,831 1,301,154 1,215,951 4.00 4.00 4.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-74 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Function Inspect and maintain District assets and flood control infrastructure in order to ensure reliability and effectiveness during times of flooding and to protect, enhance, and restore natural resources and ecosystem function. Manage District assets and information in a geo-spatial environment in order to provide for easy retrieval of relevant flood hazards, mitigation, and previous dialogue and decisions. Description of Services Perform inspections, construction, and maintenance on District lands and entitlements including constructed flood control facilities and natural open space lands and riparian preserves. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Develop land management plans for open space lands and riparian preserves. Coordinate County inspection, maintenance, and construction activities with other city, state, and federal departments and other governmental and nongovernmental agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Program Goals & Objectives - Establish data management procedures that provide support to the various programs within the District including geographic information system and other data sources - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner - Ensure open space lands owned by the District will be safe to the public, natural resources are protected from negative impacts, and stewardship conforms to existing and future County land management goals FY 2015/2016 Actual Program Performance Measures Total assets inventoried 96% FY 2016/2017 Estimated 98% FY 2017/2018 Planned 98% Flood Control infrastructure inspected annually 60% 60% 60% Subdivision release of assurance inspections completed within 10 days of request 100% 100% 100% Data updates to existing data system completed within 10 business days of notification of completion of documented activity Land management plans developed 93% 95% 95% 10% 30% 40% Open space properties inspected annually (by acres) 20% 40% 40% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 3,404,572 3,373,410 3,931,002 Operating Expenses 2,600,193 3,015,855 3,062,921 111,940 400,000 190,000 6,116,705 6,789,265 7,183,923 - - - (1,000,000) (500,000) (500,000) 7,116,705 7,289,265 7,683,923 - - - Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources 14-75 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Total Program Funding Program Staffing FTEs 14-76 6,116,705 6,789,265 7,183,923 18.00 17.00 14.20 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Fulfill the mission set forth by the Pima County Regional Flood Control District Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain Management Ordinance. Initiate enforcement activities for construction not in compliance. Interface with other governmental agencies, instill public awareness, and respond to flood events. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Prepare the annual report and the Five Year Comprehensive Report. Manage and administer the riparian protection elements and water resource of the SDCP, Pima Prospers, and the Floodplain Management Ordinance through coordination, review, and enforcement of land use improvement plans for both private and public development. Review Floodprone Land Acquisition Program applications for District interest and acceptability. Program Goals & Objectives - Provide consistent and comprehensive information regarding flood and erosion hazards and impacts to riparian areas in order to assist in creating awareness of the issues and promote development with the least impact within these areas - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Management Ordinance, Pima Prospers, and the SDCP FY 2015/2016 Actual Program Performance Measures Flood Hazard Information Sheets completed 780 FY 2016/2017 Estimated 1,500 FY 2017/2018 Planned 1,000 Outreach events held to inform residents about flood hazards 10 10 10 Floodplain Use Permit applications initially reviewed within 15 business days Complaints responded to within 10 business days 90% 90% 90% 80% 80% 80% Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services Rezonings that preserve natural washes and floodplains 95% 95% 95% 80% 80% 80% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 1,421,011 1,629,814 1,585,639 211 - - 1,421,222 1,629,814 1,585,639 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 14-77 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,421,222 1,629,814 1,585,639 Other Funding Sources - - - Total Program Funding 1,421,222 1,629,814 1,585,639 20.00 21.00 21.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-78 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Function Operate the Automated Local Evaluation in Real Time (ALERT) flood threat recognition system to help protect the lives and property of our citizens. Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Monitor and where possible augment surface- and ground-water to preserve and protect this valued resource. Description of Services Maintain, operate, and expand the ALERT real-time flood threat recognition system to ensure precipitation and stream flow is accurately measured and assessed in real-time. Monitor precipitation and stream flow runoff to determine potential flood threats and coordinate with appropriate emergency response agencies as warranted during significant storm events. Provide timely storm related information and system analyses to County personnel and other local jurisdictions as needed. Oversee the planning, design, construction, and maintenance of riparian habitat ecosystem restoration projects. Participate with other County departments, governmental, and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these water resource issues. Coordinate with other agencies on the planning, design, construction, operation, and maintenance of groundwater recharge projects associated with flood control projects. Manage operation of the Marana Highplains Groundwater Replenishment facility. Program Goals & Objectives - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state, and local agencies - Plan, design, construct, and maintain cost effective ground water recharge projects - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects FY 2015/2016 Actual Program Performance Measures Annual recharge at the Marana Highplains Replenishment facility (acre feet measurements are provided on a calendar year) Non-functioning ALERT field sensor sites to be repaired or replaced within two weeks weather, hardware, or access permitting FY 2016/2017 Estimated FY 2017/2018 Planned 590 550 550 100% 100% 100% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 706,704 699,451 625,137 Operating Expenses 344,339 371,500 259,000 1,051,043 1,070,951 884,137 56,965 30,000 30,000 56,965 30,000 30,000 99,411 190,000 - 99,411 190,000 - - - - Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total Intergovernmental Grant Revenue Sub-Total General Fund Support 14-79 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Net Operating Transfers In/(Out) 106,340 22,501 107,500 Fund Balance Decrease/(Increase) 788,327 828,450 746,637 Other Funding Sources - - - Total Program Funding 1,051,043 1,070,951 884,137 6.00 6.00 5.00 Program Staffing FTEs 14-80 Pima County FY 2017/2018 Adopted Budget Regional Wastewater Reclamation Expenditures: 151,580,303 Revenues: FTEs 172,471,432 457.00 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources through proven wastewater, conveyance, treatment and reclamation processes, and short- and long-term planning. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Expenditures by Program Treatment Operations 47.19% Administration 36.68% Conveyance System 11.69% Planning & Engineering 4.44% Sources of All Funding Other Department Revenue 1.01% Connection Fees 6.59% Sewer User Fees 92.40% 14-81 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Regional Wastewater Reclamation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program Administration 61,229,218 62,517,124 55,605,515 Conveyance System 18,322,572 18,108,069 17,717,125 4,886,708 5,727,305 6,732,741 66,989,829 70,019,100 71,524,922 151,428,327 156,371,598 151,580,303 169,438,256 176,557,547 172,471,432 6,495,877 - - 50 - - 331,966 - - 176,266,149 176,557,547 172,471,432 - - - (23,256,541) (24,725,270) (23,982,776) (1,581,281) (40,460,679) (46,908,353) - 45,000,000 50,000,000 151,428,327 156,371,598 151,580,303 Administration 107.00 103.00 105.00 Conveyance System 124.00 121.00 112.00 70.00 68.00 76.00 Treatment Operations 166.00 165.00 164.00 Total Staffing (FTEs) 467.00 457.00 457.00 Planning & Engineering Treatment Operations Total Expenditures Funding by Source Revenues Administration Conveyance System Planning & Engineering Treatment Operations Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Planning & Engineering 14-82 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration Function Direct department operations and planning. Coordinate administrative, planning, and program support services as well as community relations and employee development services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Description of Services Supervise, monitor, and direct department operations, annual budget planning, strategic planning, and process improvement planning. Coordinate community services, facility security, quality control, sustainability/energy management, community relations, and employee services functions for the department. Conduct water policy analysis and develop plans and programs to respond to emerging water policy issues and challenges. Assist with the development of the Department financial plan and rate increase proposals. Identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction. Coordinate the preparation of the annual Operations and Maintenance budget and provide supporting justification. Operate a state-licensed laboratory for analytical testing and regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative appeals, claims, and other financial transactions. Program Goals & Objectives - Increase research and development participation in key areas critical to the optimal operational performance of a modern utility - Inventory water resources within the County while accruing additional water resources, entitlements, and recommendations for County uses - Meet all federal and state permit reporting requirements for wastewater treatments facilities - Provide technical service for improving treatment plant operation and efficiency - Obtain over 17,000 quality assured regulatory compliance samples (with multiple analyses) for the environmental laboratory and continue to serve the analytical needs for various county and intergovernmental entities - Coordinate Departmental administrative, planning, program, and employee services - Administer a robust pretreatment program for the protection of County sewers and water reclamation facility performance FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Permit reporting requirements met 100% 100% 100% Regulatory compliance analyses 50,000 50,000 50,000 Quality assurance compliance anaylses 24,000 24,000 24,000 2 2 3 Active R&D and process control improvement projects 14-83 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 6,588,995 8,296,700 8,006,570 Operating Expenses 19,096,608 19,134,362 17,516,728 695,535 242,248 140,000 (125,815) (242,248) (140,000) Debt Service 21,285,764 21,918,926 15,452,880 Depreciation 13,688,131 13,167,136 14,629,337 61,229,218 62,517,124 55,605,515 34,389 - - 157,102,332 158,624,599 159,799,596 22,101 20,000 20,000 10,724,137 11,572,094 11,370,701 8,219 5,000 8,000 273,894 554,854 263,135 Investment Earnings 1,267,715 781,000 1,010,000 Capital Contributions 5,469 5,000,000 - 169,438,256 176,557,547 172,471,432 - - - Net Operating Transfers In/(Out) (23,184,351) (24,725,270) (23,982,776) Fund Balance Decrease/(Increase) (85,024,687) (134,315,153) (142,883,141) Other Funding Sources - 45,000,000 50,000,000 Total Program Funding 61,229,218 62,517,124 55,605,515 107.00 103.00 105.00 Program Expenditures by Object Capital Equipment > $5,000 Contra Expense Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Licenses & Permits Sewer Connection Fees Fines & Forfeits Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-84 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Repair, rehabilitate and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain the best management practices to ensure that the highest operating standards of service quality, environmental protection, and occupational health and safety are continually met. Pursuant to the Capacity Management Operations and Maintenance Plan, maintain a comprehensive, proactive, preventive maintenance program for approximately 3,477 miles of public gravity sanitary sewers and 27 public wastewater pumping systems throughout the 420 square mile public sewerage service area of eastern Pima County. Provide project planning, management, oversight/coordination, and construction services for the Capital Improvement Plan (CIP) and Rehabilitation Programs. Program Goals & Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended / unauthorized releases of sewage into the environment (sanitary sewer overflow) - Reduce sanitary sewer overflows - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Maintain an effective vector control program utilizing in-house and contract services, providing treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize system wide odors (treatment facilities and conveyance system) through continuous improvement of odor control technologies, thereby reducing the number of odor complaints - Develop, initiate, manage, and complete CIP conveyance projects efficiently and within 20% of approved budget - Continue to increase the footage of sewer lines serviced within the preventative maintenance program - Respond efficiently and effectively to customer service requests - Operate and maintain three in-house Closed Circuit Televising (CCTV) units and administer $1.3 million CCTV FY 2015/2016 Actual Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Information requests answered in the same day Odor complaint phone calls received CIP conveyance projects completed within 20% of budget Feet of sewer system reviewed annually by CCTV 14-85 FY 2016/2017 Estimated FY 2017/2018 Planned 44 40 40 12,935,799 12,700,000 12,800,000 100% 100% 100% 218 275 260 100% 100% 100% 2,830,000 1,980,000 1,980,000 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 7,487,633 7,919,504 7,162,669 Operating Expenses 7,282,990 7,904,792 6,760,727 747,828 197,950 1,103,864 (745,531) (197,950) (1,103,864) 3,549,652 2,283,773 3,793,729 18,322,572 18,108,069 17,717,125 1,809 - - (100) - - 6,494,168 - - 6,495,877 - - - - - (56,019) - - 11,882,714 18,108,069 17,717,125 Other Funding Sources - - - Total Program Funding 18,322,572 18,108,069 17,717,125 124.00 121.00 112.00 Program Expenditures by Object Capital Equipment > $5,000 Contra Expense Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Capital Contributions Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-86 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering Function Provide engineering, technical, GIS, and planning services to the department. Description of Services Provide engineering plan review, construction inspection, and approval of connections for new sewerage infrastructure and sewer service. Provide design engineering and technical support resources and manage sewerage design standards. Provide Blue Stake utility location services. Develop and maintain the department's long range facility plan and provide sewer augmentation project planning for the department's Capital Improvement Program. Provide conveyance capacity information from metering and hydraulic modeling for changes or additions of sewer capacity to the system. Develop GIS tools and maintain connection records and maps of the public sewer system. Serve as liaison for the departments of Public Works Administration, Office of Sustainability and Conservation, and Environmental Quality. Program Goals & Objectives - Provide design standard variance requests reviews within five business days - Complete SB1598 administrative (5 days) and substantive (20 days) reviews of preliminary sewer layout, sewer improvement plan and capacity allocation Type III requests within 25-day time frames - Complete SB1598 administrative (5 days) and substantive (30 days) reviews of capacity allocation Type III requests within 35-day time frames - Provide utility clearance reviews for all public improvement and utility plans with an average of 10 and a maximum of 20 business days FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Average number of days to complete administrative and substantive review for capacity allocation Type III requests 5 5 5 Average number of business days to complete administrative and substantive submittal review of preliminary sewer layout plans as measured by regulatory compliance 10 10 9 Average number of business days to complete administrative and substantive reviews of sewer improvement plans as measured by regulatory compliance 10 10 9 Average number of business days to complete a utility plan review 7 6 6 Average number of business days to respond to design standard variance requests 4 5 5 14-87 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 4,210,456 5,085,574 5,750,543 609,980 603,364 931,673 69,359 - 86,495 (50,362) - (86,495) 47,275 38,367 50,525 4,886,708 5,727,305 6,732,741 50 - - 50 - - - - - (16,171) - - 4,902,829 5,727,305 6,732,741 Other Funding Sources - - - Total Program Funding 4,886,708 5,727,305 6,732,741 70.00 68.00 76.00 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Expense Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-88 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations Function Protect public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities with capacity to treat over 23 billion gallons of sanitary sewage annually, including associated biosolid facilities. In partnership with the Compliance and Regulatory Affairs Office, implement the Environmental Protection Agency mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies of treatment related issues and concerns. Program Goals & Objectives - Treat over 21.8 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively operate treatment facilities that meet permit limits - Prevent pass through, interference, and upset at the Publicly Owned Treatment Works - Meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids - Minimize reportable environmental permit exceedances - Generate and maximize utilization of renewable resources including biogas FY 2015/2016 Actual Program Performance Measures Cubic feet of biogas converted to energy 41,287,018 Billion gallons of wastewater treated annually Biochemical oxygen demand removal rate Reportable environmental permit exceedances FY 2016/2017 Estimated 35,258,870 FY 2017/2018 Planned 31,732,983 22 22 22 99% 99% 99% 8 4 4 FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 11,597,517 12,325,833 12,304,389 Operating Expenses 20,345,439 21,769,080 22,784,916 1,704,154 1,084,400 890,000 (748,743) (1,084,400) (890,000) 34,091,462 35,924,187 36,435,617 66,989,829 70,019,100 71,524,922 331,966 - - 331,966 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 66,657,863 70,019,100 71,524,922 Other Funding Sources - - - Total Program Funding 66,989,829 70,019,100 71,524,922 Program Expenditures by Object Capital Equipment > $5,000 Contra Expense Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Fund Balance Decrease/(Increase) 14-89 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations 166.00 Program Staffing FTEs 14-90 165.00 164.00 Pima County FY 2017/2018 Adopted Budget Transportation Expenditures: Revenues: 43,816,035 FTEs 83,678,763 286.00 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 8.51% Transportation Grants 0.74% Support Services Group 23.28% System Operations and Maintenance 67.47% Sources of All Funding Federal/State/City Grants 2.55% Other Revenues 2.09% Operating Transfers-In 0.16% Shared Vehicle License Tax 17.40% Highway User Revenue 54.50% Road Property Tax 23.30% 14-91 Pima County FY 2017/2018 Adopted Budget Department Summary by Program Department: Transportation FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Expenditures by Program 8,805,646 9,282,735 10,199,353 System Ops and Maintenance 28,101,834 29,637,874 29,565,935 Transportation - Infrastructure 2,890,942 2,472,776 3,728,284 Transportation Grants 5,827,000 1,242,273 322,463 45,625,422 42,635,658 43,816,035 56,339,826 58,658,394 79,952,725 System Ops and Maintenance 432,937 441,802 338,200 Transportation - Infrastructure 1,290,886 1,247,700 1,250,200 Transportation Grants 15,340,283 3,815,164 2,137,638 Total Revenues 73,403,932 64,163,060 83,678,763 - - - (31,569,141) (27,013,000) (43,745,556) 3,790,631 5,485,598 3,882,828 - - - 45,625,422 42,635,658 43,816,035 21.50 20.50 23.50 System Ops and Maintenance 186.25 186.25 185.50 Transportation - Infrastructure 84.50 79.00 77.00 292.25 285.75 286.00 Support Services Group Total Expenditures Funding by Source Revenues Support Services Group General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Support Services Group Total Staffing (FTEs) 14-92 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: Support Services Group Function Provide leadership and support to the department in the areas of transportation infrastructure including planning, programming, implementation and maintenance administration, intergovernmental relations, community relations, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Program Goals & Objectives - Develop and operate the department within the approved current fiscal year budget - Weekly reviews and discussions between department administration and division managers of programmatic and capital improvement elements - Monthly financial reviews of operational and capital programs budgets, expenditures, and funding sources - Provide premier customer service by promptly responding to all constituent inquiries, concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Track each inquiry received - Respond to each inquiry, concern, or request within 24 hours of receipt FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Weekly departmental meetings 100% 95% 100% Monthly financial reviews 100% 100% 100% Constituent inquires and concerns received 7,520 7,350 7,350 Constituent inquires and concerns responded to or resolved within 24 hours of receipt 96% 100% 100% 14-93 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: Support Services Group FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 1,693,530 1,987,594 2,187,114 Operating Expenses 7,112,116 7,295,141 8,012,239 8,805,646 9,282,735 10,199,353 - - 19,526,525 56,014,565 58,450,000 60,265,000 Charges for Services 11,905 12,200 12,000 Licenses & Permits 24,341 25,000 25,000 163,391 146,194 124,200 Investment Earnings 37,954 25,000 - Gain or Loss on Disposal of Assets 87,670 - - 56,339,826 58,658,394 79,952,725 - - - Net Operating Transfers In/(Out) (18,158,264) (24,377,500) (39,207,917) Fund Balance Decrease/(Increase) (29,375,916) (24,998,159) (30,545,455) Other Funding Sources - - - Total Program Funding 8,805,646 9,282,735 10,199,353 21.50 20.50 23.50 Program Expenditures by Object Total Program Expenditures Program Funding by Source Revenues Property Taxes Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-94 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: System Ops and Maintenance Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle, and pedestrian facilities. Description of Services Perform routine road maintenance to provide reasonable conditions for road users. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments when funded to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to help provide for the traffic flow of vehicles, pedestrians, and bicyclists. Respond to traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System led by the Pima Association of Governments. Identify and establish safety, bikeway, and pedestrian projects and implement them. Advocate road safety utilizing a systematic Rural Road Safety Program. Program Goals & Objectives - Provide for the prompt and efficient routine roadway and bridge maintenance services and reporting - Perform at least 900 signal maintenance service calls or functions each year - Perform at least 12,000 sign item actions each year - Coordinate engineering and enforcement functions through monthly meetings with the Sheriff's Operations Bureau - Provide annual update to Safety Management System report each year - Receive and enter customer service requests into the Work Management System within established timeframes FY 2015/2016 Actual Program Performance Measures Signal maintenance service calls performed FY 2016/2017 Estimated FY 2017/2018 Planned 609 988 925 Sign item actions performed 10,049 17,000 16,000 Customer service requests entered in the Work Management System within one business day Safety Management System report updated annually 100% 100% 100% 100% 100% 100% Monthly meetings with Sheriff's Office to coordinate engineering and enforcement functions 92% 92% 92% 14-95 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: System Ops and Maintenance FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted Personnel Services 11,247,455 12,157,370 12,801,134 Operating Expenses 16,072,044 16,848,704 16,364,801 782,335 631,800 400,000 28,101,834 29,637,874 29,565,935 185,809 189,114 183,000 Charges for Services 83,678 105,650 65,650 Licenses & Permits 10,380 12,500 11,200 153,070 134,538 78,350 432,937 441,802 338,200 - - - (38,117) (13,809) (12,800) 27,707,014 29,209,881 29,240,535 Other Funding Sources - - - Total Program Funding 28,101,834 29,637,874 29,565,935 186.25 186.25 185.50 Program Expenditures by Object Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-96 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Function Plan, design, and construct transportation projects including bicycle, pedestrian, and transit facilities in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Provide oversight for the Ajo airport and manage the engineering information management services. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short- and long-range plans for the County roadway system in concert with other regional planning agencies; program capital improvements on a two year, a five-year, and longer term time horizon; and allocate funding sources for projects including application for funds from regional and state sources. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Manage implementation of projects using funding and priorities from the Department of Transportation-57 program, the Pima Association of Governments Regional Transportation Authority program, and traffic and impact fees. Administer Pima County impact fee program. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Routes Plan and provide long range transportation planning. Provide rural public transit and special need services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide engineering information management services, data conversion, and storage with related services and support to Pima County departments. Maintain a records modernization and retention program. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the Transportation Department interface for the Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, and estimates and bid documents for transportation construction projects. Provide technical review of all local, county, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals & Objectives - Deliver the CIP as scheduled and budgeted in the 5-year plan - Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties - Resolve right-of-way encroachments successfully prior to legal action - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Achieve scores of 3 or greater for independent assurance samples - Ensure certification acceptance inspections and other audits result in no negative findings - Manage in a cost effective manner the planning, design, and construction of the CIP 5-year plan - Manage at least 85% of the planned program expenditures to meet the fiscal year program Adopted Budget - Manage project budgets such that at least 85% of the projects do not experience annual increase over 5% - Manage project schedules such that at least 85% of the project substantial completion dates do not experience quarterly increases of over 60 days 14-97 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Survey requests completed by proposed due date as agreed upon by both parties 98% 98% 95% Right-of-way encroachments successfully resolved prior to legal action 100% 100% 100% Planned program expenditures meeting fiscal year program Adopted Budget 92% 85% 85% Quarterly increase in project substantial completion dates less than 60 days Quarterly increase in project budgets less than 5% 58% 85% 85% 73% 85% 85% Independent assurance samples achieving scores of 3 or greater 91% 90% 90% 2 0 2 Negative findings from certification acceptance inspections and other audits FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 3,126,583 2,949,510 3,729,902 (235,641) (559,734) (84,118) - 83,000 82,500 2,890,942 2,472,776 3,728,284 143,490 - 3,000 1,755 127,000 127,000 1,143,442 1,115,000 1,115,000 2,199 5,700 5,200 1,290,886 1,247,700 1,250,200 - - - (10,740) - - 1,610,796 1,225,076 2,478,084 Other Funding Sources - - - Total Program Funding 2,890,942 2,472,776 3,728,284 84.50 79.00 77.00 Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Charges for Services Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-98 Pima County FY 2017/2018 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants Function Protect the interests of the Transportation Department by affording centralized coordination of all federal and state grant financial activity. Description of Services Ensure intergovernmental financial document quality, coordination, department review, and compliance with state and federal regulations. Document project expenditures and project progress; develop requests for reimbursement from federal, state, and local agencies; and compile audit files/audit capable documentation. Program Goals & Objectives - Develop and operate the department within the approved current fiscal year Adopted Budget - Provide financial reimbursements for the County Transportation grants within four weeks after month end - Provide premier customer service by promptly responding to all program constituent inquiries and concerns - Respond to each grantor inquiry, concern, or request with 24 hours of receipt - Ensure Transportation grants are in compliance with federal and state regulations - Ensure grants are in financial compliance throughout the year and ready for single audit FY 2015/2016 Actual Program Performance Measures FY 2016/2017 Estimated FY 2017/2018 Planned Reimbursements for federally funded transportation projects prepared within 4 weeks after month-end 95% 95% 95% Capital Improvement Plan and Federal Highway Administration grant projects compliant with federal and grantor financial regulations 95% 100% 100% Grantor inquiries and concerns responded to or resolved within 24 hours of receipt 100% 95% 95% FY 2015/2016 Actual FY 2016/2017 Adopted FY 2017/2018 Adopted 74,453 14,173 101,500 5,752,547 1,228,100 220,963 5,827,000 1,242,273 322,463 15,340,237 3,815,164 2,137,638 46 - - 15,340,283 3,815,164 2,137,638 - - - (13,362,020) (2,621,691) (4,524,839) 3,848,737 48,800 2,709,664 Other Funding Sources - - - Total Program Funding 5,827,000 1,242,273 322,463 Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 14-99 This page intentionally left blank. 14-100 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2017/18 Adopted Budget for its Capital Improvement Program (CIP) consists of twelve categories: Transportation; Facilities Management; Regional Flood Control District; Community Development & Neighborhood Conservation; Natural Resources, Parks & Recreation; Office of Sustainability and Conservation; Environmental Quality; Information Technology; Open Spaces; Parking Garages; Fleet Services; and Regional Wastewater Reclamation District. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Parking Garages, Fleet Services, and Regional Wastewater Reclamation District. Because Fleet Services is an Internal Service Fund, and Parking Garages and Regional Wastewater Reclamation District are Enterprise Funds, their projects are accounted for within their operating funds, and expenses are capitalized according to generally accepted accounting principles. Parking Garages, Fleet Services, and Regional Wastewater Reclamation District projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2017/18, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2017/18, and projected operations and maintenance (O&M) data for fiscal year 2017/18 and the following five years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in General Obligation, Sewer Revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in General Obligation and Sewer Revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in General Obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the Capital Project Fund budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, Stadium District, and Community and Economic Development; Regional Flood Control District; Community Development & Neighborhood Conservation; Natural Resources, Parks & Recreation; Office of Sustainability and Conservation – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Environmental Quality – which consists of environmental remediation projects and solid waste infrastructure management; Information Technology; and Open Spaces – which is designated for open space acquisition. These are followed by the categories that are budgeted separately, listed in ascending order: Parking Garages, Fleet Services, and Regional Wastewater Reclamation. 15-1 Pima County FY 2017/2018 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the United States Army Corps of Engineers (USACOE), which typically funds from two-thirds to threequarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2017/18 Adopted Budget expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2017/18 Capital Projects Fund 1 0F Expenses by Category Natural Resources, Parks & Recreation 1.32% Environmental Quality 0.41% Community Development 3.03% Sources of Funding Office of Sustainability and Conservation 0.99% Charges for Svcs/Impact Fees 2.71% Information Technology 0.20% Regional Flood Control District 10.06% Invest./Misc. Revenue 0.52% Operating Transfers/Fund Balance 31.02% Bond/COPs Proceeds 53.32% Facilities Management 30.54% Transportation 53.45% Expenses by Category Transportation Facilities Management Regional Flood Control District Community Development Natural Resources, Parks & Recreation Office of Sustainability and Conservation Environmental Quality Information Technology $ 70,170,380 40,094,909 13,212,097 3,974,888 1,735,000 1,300,476 538,102 262,000 $ 131,287,852 Intergov't Revenue 12.43% Sources of Funding Other Funding: Bond/COPs Proceeds $ 70,000,000 Other Funding: Operating Transfers/Fund Balance 40,723,755 Intergovernmental Revenue 16,324,513 Charges for Services/Impact Fees 3,552,000 Investment & Miscellaneous Revenue 687,584 $ 131,287,852 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2017/2018 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements, the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation District projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personnel services expenditures for additional building maintenance staff, additional supplies and services, expenditures for utilities, general maintenance, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and Non-General Fund departments add O&M estimates to their budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2017/18 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2017/18 CIP associated with Transportation consists of 43 projects with total expenditures of $70.2 million. Major projects include $19.5 million for Pavement Repair and Rehabilitation of local roads; $10.0 million for Broadway Boulevard: Euclid Avenue to Campbell Avenue widening and improvements; $9.7 million for Cortaro Farms Road: Camino Oeste to Thornydale Road; $5.3 million for Valencia Road: Wade Road to Ajo Highway; $4.0 million for Aerospace Parkway: Nogales Highway to World View Entry; $3.3 million for South Houghton Road: Capacity and Drainage Improvements; $3.0 for Pavement Repair and Rehabilitation of arterial/collector roads; $2.8 million for Houghton Road: I-10 to Golf Links Road; $2.0 for Kolb Road: Sabino Road to Sunrise Drive; $1.4 million for Colossal Cave Road: Success Drive & Ruthrauff Culvert; $1.0 million for La Cholla Boulevard: Overton Road to Tangerine Road; and $949,039 for Wilmot Road north of Sahuarita Road. 15-3 Pima County FY 2017/2018 Adopted Budget Facilities Management Facilities Management manages projects related to County facilities and has 21 active projects in fiscal year 2017/18 and a budget of $40.1 million. The major projects are $13.6 million for the new Pima County Animal Care Center; $6.9 million for Old Court House Core and Shell; $5.5 million for Old Court House Renovations and Tenant Improvements; $2.8 million for Flowing Wells Branch Library; $1.7 million for Administration East Building: 10th and 11th Floors; $1.6 million for Legal Services Building Chiller and Pump Replacement; $1.4 million for Southeast Library - UA Tech Park; $1.2 million for Banner UA Medical Center Improvements; $1.0 million for 110/130/150 West Congress Building Exterior Facade Upgrades; and $1.0 million for Legal Services Building Improvements. Regional Flood Control District The Regional Flood Control District has 18 active CIP projects in fiscal year 2017/18, with a total budget of $13.2 million. Major projects include $2.7 million for Pantano Wash: Fort Lowell Park to Tanque Verde Road; $2.5 million for the Santa Cruz River (SCR) Maintenance; $2.0 million for El Corazon de los Tres Rios Del Norte; $1.8 million for Roger Road & I-10 Drainage Improvement; $893,511 for Tohono O’odham Nation Drainage; $500,000 for the Floodprone Land Acquisition Program; and $500,000 for the Riparian Mitigation Project. Community Development & Neighborhood Conservation There are 15 projects, with total CIP expenditures of $4.0 million, scheduled for activity in fiscal year 2017/18. The major projects are $1.1 million for TMM Family Services Senior-Veteran Rental Housing, $722,282 for the Ontario Rental Housing Project, and $451,171 for the Marist on Cathedral Square. Natural Resources, Parks & Recreation The fiscal year 2017/18 Parks and Recreation CIP is four projects at $1.6 million including $751,000 for Sports Park upgrades and $539,000 for the Manzanita Splash Pad. Office of Sustainability and Conservation There are three CIP projects, with total expenditures of $1.3 million scheduled for activity in fiscal year 2017/18 including $1.0 million for Anza Trail - Llano Grande Campsite. Environmental Quality The fiscal year 2017/18 CIP budget is $538,102 budgeted for the Environmental Remediation - El Camino del Cerro Landfill project. Information Technology The fiscal year 2017/18 CIP budget is $262,000 for Library Network Lifecycle. Open Spaces The fiscal year 2017/18 CIP budget is $170,000 for the Davis Monthan MIF Grant. 15-4 Pima County FY 2017/2018 Adopted Budget Parking Garages There are two CIP projects, with total expenditures of $238,761 scheduled for activity in fiscal year 2017/18, with $165,000 for El Presidio Parking Garage Lighting Retrofit. Fleet Services The fiscal year 2017/18 CIP budget is $1.8 million for three projects. The major project is $1.5 million for the Houghton Road Fuel Island. Regional Wastewater Reclamation The fiscal year 2017/18 CIP budget for Regional Wastewater Reclamation consists of 46 projects with total expenditures of $49.3 million. Major projects for fiscal year 2017/18 include $10 million for Minor Rehabilitation Projects; $6.9 million for Southeast Interceptor Augmentation; $5.5 million for Continental Ranch Regional Pump Station (CRRPS) Facility Modifications; $4.0 million for Tres Rios Nutrient Recovery Project; $2.5 million for the Old Nogales Interceptor Augmentation - New Aerospace Corridor Sewer; $2.4 million for Tres Rios Sludge Holding Tank; $2.0 for System-wide Rehabilitation Program; $1.6 million for Sewer Manhole Rehabilitation #8; and $1.1 million for ADOT West Ruthrauff Road & I-10 Sewer Modifications. These nine projects account for $35.8 million, or 73%, of the $49.3 million in total expenditures. Complete FY 2017/18 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2017/18 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2017/18 During the budget cycle for fiscal year 2017/18, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following three pages present the projected O&M expenditures and revenues by project. 15-5 Pima County FY 2017/2018 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2017/2018 - 2021/2022 Project Name FY 2016/17 Adopted Incr / (Decr) for FY 17/18 Incr / (Decr) for FY 18/19 Incr / (Decr) for FY 19/20 Incr / (Decr) for FY 20/21 Incr / (Decr) for FY 21/22 O&M Expenditures Transportation Benson Highway at Columbus Blvd. Intersection Benson Highway at Drexel Road Intersection Bowes Road @ Sabino High School HAWK Craycroft Road Improvements Curtis Road Traffic Safety Improvements Harrison Greenway at DMAFB Harrison Road Bike Lanes Hughes Access Road Relocation Intelligent Transport System Signals Coord & Cab Upgrade La Canada River Road to Ina Road Magee Road Cortaro Farms Road Thornydale Road to Mona Lisa Mary Ann Cleveland Way @ Kush Canyon Lane HAWK Old Tucson Nogales Highway Summit Neighborhood Palo Verde HAWKS @ Alvord & Milton Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Sunset Road Silverbell Road to I-10 to River Road South Houghton Road Capacity and Drainage Improvements Tanque Verde Road at Emily Gray Junior High School HAWK Tanque Verde Road at Tanque Verde Loop Road Valencia Road Alvernon Way to Wilmot Valencia Road Mark Road to Wade Road Valencia Road Wade Road to Eagle Road Transportation Total Facilities Management 220 North Stone PC Print Shop Tenant Improvements Downtown Court Complex Linda Avenue House Restoration Mission Road Building 6 Keyshop/Restroom Addition New Pima Animal Care Center Facilities Management Total Regional Flood Control District Airport Wash - El Vado Wash Drainage Improvements Arroyo Chico Detention Basin USACOE Big Wash Acquisition and Bank Stabilization Canoa Ranch Restoration CDO Pathway La Cholla to La Canada El Corazon de los Tres Rios Del Norte El Rio Preserve Bank Protection Green Valley Drainage Way 6 Repairs Major Watercourse Infrastructure Management Pantano Wash Ft Lowell Park to Tanque Verde Road Roger Road & I-10 Drainage Improvement Ruthrauff, Gardner Lane UPRR Culvert 0 0 0 3,880 0 (3,880) 0 0 0 0 1,248 (1,248) 3,212 0 0 38,602 3,500 0 0 1,344 0 0 0 3,281 0 0 0 0 (3,500) 3,240 0 0 7,938 0 0 0 (3,212) 0 0 (34,390) 0 0 0 (1,344) (7,938) (4,212) 0 (6,521) 480 6,968 1,126 0 1,606 0 0 0 0 (6,968) (3,212) 0 715 0 0 0 (715) 0 3,212 0 0 0 (3,212) 0 5,761 6,424 0 0 0 0 0 0 (5,761) (6,424) 0 0 10,736 0 0 7,500 (18,236) 0 6,761 0 0 (5,761) 0 0 0 0 0 6,414 3,212 0 0 0 (3,212) 0 1,715 5,761 1,000 98,059 0 0 0 0 5,751 0 0 0 0 19,318 1,248 (1,715) (5,761) 0 (86,457) 41,400 3,949,722 735 0 0 7,578 0 0 0 0 0 0 0 (3,949,722) 0 7,500 0 3,999,357 5,000 0 12,578 1,100 154,000 155,100 1,100 154,000 155,100 1,400 0 (3,948,322) 1,300 (308,000) (306,700) 0 7,390 0 7,500 81,408 2,900 0 500 0 0 340 0 30,600 1,025 72 0 25 0 1,000 340 0 1,800 1,506 72 3,000 25 3,000 0 140 3,200 0 68 72 0 25 0 0 140 0 0 (81,339) 72 0 25 0 0 140 0 (3,000) 69 72 0 25 0 1,700 0 0 1,934 0 0 236 1,000 0 236 25 2,000 15-6 (1,000) 0 0 0 (1,000) (654) 234 25 0 (6,414) 0 (1,248) 0 0 0 (36,017) 0 0 0 235 25 0 Pima County FY 2017/2018 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2017/2018 - 2021/2022 Project Name Santa Cruz River Living River Management Plan Santa Cruz River Pavement Rehab CDO Wash to Silverlake Santa Cruz River Flood/Erosion Control & Linear Park Ajo to 29th Street Regional Flood Control District Total FY 2016/17 Adopted Incr / (Decr) for FY 17/18 Incr / (Decr) for FY 18/19 Incr / (Decr) for FY 19/20 Incr / (Decr) for FY 20/21 Incr / (Decr) for FY 21/22 0 0 0 5,000 15,000 0 246 6 6 6 6 6 8,037 109,681 198 34,200 197 12,182 198 10,970 197 (65,640) Natural Resources, Parks & Recreation Northside Community Park Pantano Infill 5th Street to Speedway Santa Cruz River Park Irvington to Valencia Natural Resources, Parks & Recreation Total 103,181 30,721 21,317 155,219 0 0 0 0 0 0 0 0 0 0 0 0 (103,181) (30,721) (21,317) (155,219) Environmental Quality Tangerine Closure Environmental Quality Total 101,000 101,000 67,000 67,000 0 0 0 0 Information Technology Public Works Land & Permits Management System Information Technology Total 196,048 196,048 0 0 0 0 0 0 71,874 71,874 0 0 0 0 0 0 116,000 0 0 0 (116,000) 0 0 1,000 250 50 (1,300) 0 750 200 36 8 (994) 0 750 200 54 301 0 2,000 0 0 0 0 1,000 0 50 (2,000) (1,050) 0 0 1,000 (4,500) 60,230 0 0 5,000 615 500 0 0 615 0 0 0 615 0 (1,000) (500) (62,075) (500) 0 0 0 0 (3,600) 2,200 0 500 0 1,000 3,600 0 500 0 5,000 250 0 0 0 0 0 63 0 0 0 0 0 16 0 (2,200) (500) (500) (5,000) (1,329) 0 0 0 0 0 0 10,000 0 0 0 (10,000) 0 18,000 18,000 0 0 0 204,330 1,600 36,465 0 2,018 4,863,694 155,994 168,646 Elections Election System Upgrades Elections Total Regional Wastewater Reclamation Addition to RWRD Central Laboratory Avra Valley WRF New Influent Emergency Overflow Basin Avra Valley WRF - Valve & Gate Motor Operation & SCADA Improvements Corona de Tucson WRF Influent Splitter Box Improvements Corona de Tucson Wastewater Treatment Plant UV Disinfection & Filtration Emergency Overflow Basin #4 Creation Green Valley WRF - Future Development Plan fiscal year 13/14 Green Valley WRF Security Improvements Hanson Software Upgrade to Version 8 Ina Road Existing Plant SCADA Upgrades La Tierra Pump Station Conversion to Gravity Sewer Sabino Creek Pump Station SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade Southeast Interceptor Augmentation SRF Parking, Paving & Drainage Improvements State Prison Pump Station Rehabilitation fiscal year 2013/14 Total Trihalomethane Control Through Centrate Dosing Two Additional Centrifuge Sludge Screens -Tres Rios WRF Regional Wastewater Reclamation Total Total O&M Expenditures 15-7 (1,305) 0 (566) 184,822 0 0 (196,048) (196,048) 0 0 0 198 (2,230) 0 0 0 0 0 0 0 0 (71,874) (71,874) (36,000) 0 (204,647) (1,600) (37,600) (4,656,333) (382,547) Pima County FY 2017/2018 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2017/2018 - 2021/2022 Project Name FY 2016/17 Adopted Incr / (Decr) for FY 17/18 Incr / (Decr) for FY 18/19 Incr / (Decr) for FY 19/20 Incr / (Decr) for FY 20/21 Incr / (Decr) for FY 21/22 0 (675,000) (675,000) O&M Revenue Facilities Management Downtown Court Complex Project Curvature World View Facilities Management Total Natural Resources, Parks & Recreation Northside Community Park Natural Resources, Parks & Recreation Total Regional Wastewater Reclamation Biogas Sales and Utilization Regional Wastewater Reclamation Total Total O&M Revenue 796,200 0 796,200 0 337,500 337,500 0 337,500 337,500 0 0 0 (796,200) 0 (796,200) 12,000 12,000 0 0 0 0 0 0 (12,000) (12,000) 0 0 0 0 50,000 50,000 0 0 0 0 (50,000) (50,000) 0 0 808,200 387,500 337,500 0 (858,200) 15-8 (675,000) Pima County FY2017/18 Adopted Budget Project Name SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total Transportation 1st Avenue Orange Grove Road to Ina Road 22nd Street I-10 to Tucson Blvd. Improvements 788,250 - Aerospace Parkway Nogales Hwy to Vicinity of World View Entry 580,000 4,005,000 Alvernon Hughes Access Bike Lanes 730,500 2,500 Annual HAWK Installation Program 350,000 Arterial/Collector - Pavement Repair & Rehabilitation Benson Highway at Columbus Blvd. Intersection Improvements Benson Highway at Drexel Road Intersection Improvements Bopp Road Sarasota Boulevard at Kinney Road Improvements Broadway Blvd. Euclid to Campbell RTA17 7,256,000 4,605,875 4,605,875 7,256,000 10,000,000 5,415,000 10,000,000 733,000 300,000 300,000 300,000 300,000 - 3,000,000 1,550,000 3,000,000 110,000 113,000 445,000 191,000 859,000 88,000 219,000 357,000 126,000 790,000 255,000 603,000 3,300,000 818,000 4,976,000 1,347,247 10,000,000 10,000,000 3,652,753 25,000,000 299,600 15-9 Cactus Forest Drive & Old Spanish Trail, Left Turn Lane 41,050 70,350 Colossal Cave Road Success Drive & Ruthrauff Culvert 6,642,945 1,399,055 Cortaro Farms Road Camino de Oeste to Thornydale 2,661,794 9,668,476 4,760,751 85,026 158,000 41,974 285,000 258,461 175,158 115,764 549,383 45,000 530,000 24,000 304,997 295,003 Craycroft Road Improvements Curtis Road Traffic Safety Improvements Durable Pavement Marking Upgrade Project El Paso Southwest Greenway Guard Rail Program Houghton Road I-10 to Golf Links Road HSIP Matching Federal Safety Funds Ina Road Sidewalks Shannon Road to La Cholla Blvd. Intelligent Transport System Signals Coord & Cab Upgrade King Canyon Trailhead Parking Kinney Road Improvements Kolb Road Sabino Road to Sunrise Drive La Canada River Road to Ina Road 411,000 8,042,000 2,700,000 19,791,021 599,000 600,000 160,000 240,000 250,000 205,000 460,000 470,000 8,608,026 2,750,000 2,062,500 - 8,623,832 11,152,764 1,785,000 4,492,165 37,689,287 - 500,000 500,000 500,000 - - - 1,500,000 88,637 194,367 1,120,683 - - - - 1,403,687 1,911,054 250,000 - - - - - 2,161,054 5,000 28,000 - - - - - 33,000 10,000 295,000 21,000 - - - - 326,000 1,082,500 2,012,500 2,920,000 8,662,000 1,300,000 - - 15,977,000 31,553,951 10,000 1,098,087 - - - - 32,662,038 La Cholla Blvd. Overton Road to Tangerine Road 91,350 1,000,000 2,627,743 750,000 - - - 4,469,093 Local Roads - Pavement Repair & Rehabilitation - 19,526,525 - - - - - 19,526,525 Old Vail Middle School Safe Route to School Pantano Riverpath: Craycroft to Glenn Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Safety Improvements 1997 Bond Funded Sign Panel Replacement Silverbell Road Ina Road to Grant Road 655,613 19,356 - - - - - 674,969 50,000 350,000 - - - - - 400,000 1,364,999 310,000 - - - - - 1,674,999 296,848 - - - 416,645 - - 713,493 50,000 865,000 50,000 - - - - 965,000 - - - - - 3,200,000 3,200,000 6,400,000 Pima County FY2017/18 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Project Name South Camino De La Tierra - Highway Drive-Curtis Road Pave South Houghton Road Capacity and Drainage Improvements Speedway Blvd. Painted Hills Road to Camino Del Oeste Square Tube Breakaway Sign Posts Summit View Elementary Safe Routes to School Sunset Road I-10 to River Road Sunset Road Silverbell Road to I-10 to River Road Systematic Bike and Pedestrian Crossing Improvement Plan Tangerine Road I-10 to La Canada Drive Tanque Verde Road at Tanque Verde Loop Road Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total 94,000 103,000 465,550 30,250 - - - 692,800 - 3,250,000 3,250,000 - - - - 6,500,000 70,000 240,000 1,580,000 200,000 315,000 - - 2,405,000 1,160,373 100,000 100,000 100,000 104,747 - - 1,565,120 925,029 5,000 81,888 - - 1,011,917 - - - - - - 1,500,000 1,500,000 15,691,581 427,089 1,639,185 - - - - 17,757,855 120,000 130,000 130,000 130,000 130,000 130,000 - 770,000 - - - - 3,250,000 3,250,000 - 6,500,000 247,000 - - 1,593,000 115,000 383,000 320,000 528,000 Thornydale Road Cortaro Farms Road to Sumter Drive - 200,000 1,000,000 3,571,000 - - - 4,771,000 Valencia Road Kolb Road to Houghton Road Valencia Road Mark Road to Wade Road - - - - - - 4,000,000 4,000,000 - - 19,788,923 - - 25,000,000 Valencia Road Wade Road to Ajo Highway White Pistor 15-10 Wilmot Road North of Sahuarita Road Transportation Total 18,340,441 5,000 1,443,482 2,660,638 5,288,962 11,065,400 3,585,000 2,400,000 11,000 150,000 200,500 510,000 547,500 - - 1,419,000 8,497,115 949,039 893,846 - - - - 10,340,000 107,551,425 70,170,380 57,878,953 31,164,878 22,700,599 18,502,764 20,448,165 328,417,164 Facilities Management 110/130/150 W Congress Building Exterior Facade Upgrades 220 N. Stone PC Print Shop Tenant Improvements Administration East Bldg 10th and 11th Floors, Demolition and Abatement Administration West Bldg 5th Floor Improvements - 1,040,000 2,000,000 2,000,000 2,000,000 - - 7,040,000 208,000 167,887 - - - - - 375,887 - 1,650,000 1,450,000 1,150,000 - - - 4,250,000 3,998 - 996,002 1,500,000 - - - 2,500,000 Banner UA Medical Center Improvements 900,000 1,200,000 900,000 - - Flowing Wells Branch Library Addition 286,991 2,770,000 143,009 - - - 3,000,000 - 3,200,000 - 5,300,000 - - 4,000,000 1,300,000 - - - 325,000 - - - - - 325,000 100,000 1,600,000 - - - - - 1,700,000 Legal Services Building Improvements - 1,000,000 1,500,000 2,500,000 2,500,000 - - 7,500,000 Legal Services Building Lighting Retrofit - 500,000 - - - - - 500,000 372,762 20,000 - - - - - 392,762 7,569,756 13,600,244 500,000 - - - - 21,670,000 - 6,800,000 - 8,500,000 January 8 Memorial in El Presidio Park Juvenile Courts Cooling Towers Replacement Legal Services Building Chiller and Pump Replacement Linda Avenue House Restoration New Pima Animal Care Center Old Court House Renovations & Tenant Improvements 525,000 5,531,000 744,000 - - - Old Courthouse - Core & Shell 570,000 6,856,000 1,074,000 - - - 2,179,664 - - - - - - 2,179,664 - - - 1,225,000 Pima County SpacePort Public Works Energy Management System - 300,000 925,000 - Pima County FY2017/18 Adopted Budget Project Name Repave Non-Park Facility Parking Lots SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Prior Years Expenditures 1,060,719 FY 2017/18 Adopted FY 2018/19 300,000 FY 2019/20 200,000 Sam Lena-South Tucson Library Remodel - 390,000 - Sheriff Administration Roof Replacement - - 275,000 Silverbell Archaeology Project Southeast Library - UA Tech Park Superior Court 9th Floor Renovation Superior Courts Common Area Flooring Replacement Superior Courts Restroom Utility Tunnel Expansion Joint & Transformer Replacement Facilities Management Total FY 2020/21 FY 2021/22 Beyond Total - - - - - - - 390,000 - - - - 275,000 - 1,560,719 1,373,000 331,000 50,000 - - - - 1,754,000 20,000 1,400,000 3,080,000 - - - - 4,500,000 4,250,000 - - - - 800,000 3,450,000 - - 200,000 - - - - - 200,000 340,000 360,000 - - - - - 700,000 586,222 553,778 - - - - - 1,140,000 16,096,112 40,094,909 17,837,011 8,450,000 5,300,000 3,450,000 0 91,228,032 - 200,000 800,000 - - - - 1,000,000 15,968,019 - 400,000 - - - - 16,368,019 Regional Flood Control District Airport Wash - El Vado Wash Drainage Improvements Arroyo Chico Detention Basin USACOE 15-11 Big Wash Acquisition and Bank Stabilization - - 100,000 200,000 - - - 300,000 Canoa Ranch Restoration - 400,000 600,000 1,000,000 - - - 2,000,000 1,350,000 Catalina Ridge Drainage Channel Improvements - 350,000 1,000,000 - - - - Continental Ranch Bank Protection - 100,000 500,000 - - - - 600,000 5,254,940 2,010,000 2,500,000 490,000 - - - 10,254,940 El Corazon de los Tres Rios Del Norte El Rio Preserve Bank Protection - - 210,000 1,000,000 - - - 1,210,000 Floodprone Land Acquisition Program 25,074,422 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 33,574,422 Green Valley Drainage Way 6 Repairs 1,061,577 350,000 540,000 - - - - 1,951,577 - - - 3,000,000 3,000,000 3,000,000 - 9,000,000 9,896,021 Major Watercourse Infrastructure Management Pantano Wash Ft. Lowell Park to Tanque Verde Road 7,216,021 2,680,000 - - - - - Property Rights Assessments for Rillito River 123,274 150,003 - - - - - 273,277 Property Rights Assessments for Santa Cruz River 650,465 100,000 - - - - - 750,465 1,200,000 200,000 1,000,000 - - - - 2,400,000 742,430 500,000 500,000 500,000 500,000 257,570 - 3,000,000 1,891,256 1,774,470 - - - - - 3,665,726 180,000 340,000 340,000 1,699,500 - - - 2,559,500 Rillito River Maintenance Projects Riparian Mitigation Project Roger Road & I-10 Drainage Improvement Ruthrauff, Gardner Lane UPRR Culvert Santa Cruz River Living River Management Plan Santa Cruz River Maintenance Tohono O'Odham Nation Drainage Tres Rios del Norte USACOE Study Urban Drainage Regional Flood Control District Total - 150,000 250,000 300,000 - - - 700,000 535,887 2,464,113 - - - - - 3,000,000 606,489 893,511 - - - - - 1,500,000 1,600,799 50,000 50,000 - - - - 1,700,799 6,008,774 - 1,000,000 2,000,000 2,000,000 3,000,000 15,000,000 29,008,774 68,114,353 13,212,097 10,790,000 11,189,500 6,500,000 7,257,570 19,000,000 136,063,520 Pima County FY2017/18 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Project Name Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total Community Development & Neighborhood Conservation 5 Points Business Coalition 187,433 309,447 - - - - - Barrios Santa Rosa & Viejo Shade Structures & Basketball 32,431 55,000 - - - - - 496,880 87,431 City of South Tucson Land Acquisition 28,125 171,875 - - - - - 200,000 191,300 Country Club-Glenn Treat Avenue Improvements 10,000 181,300 - - - - - Elvira Neighborhood Solar Lighting System 10,000 80,000 - - - - - 90,000 Menlo Park Exercise Stations 39,599 15,000 - - - - - 54,599 Midvale Park - Oak Tree Drive Lighting 10,000 127,025 - - - - - 137,025 Naylor-Changemaker Sidewalks & Improvements 27,000 202,000 - - - - - 229,000 292,788 Santa Cruz Pedestrian Safety Improvements 10,000 282,788 - - - - - St. John's/Sunset Villa Park Restroom 51,250 108,000 - - - - - 159,250 Sunnyside Airport Wash Walking Path 13,000 100,500 - - - - - 113,500 The Marist on Cathedral Square 93,320 451,171 60,498 - - - - 604,989 The Ontario Rental Housing Project 87,718 722,282 - - - - - 810,000 15-12 The Sonora Rehab Project TMM Family Services Senior-Veteran Rental Housing Community Development & Neighborhood Conservation Total 34,500 65,500 - - - - - 100,000 150,000 1,103,000 - - - - - 1,253,000 784,376 3,974,888 60,498 0 0 0 0 4,819,762 - 175,000 - - - - - 175,000 Natural Resources, Parks & Recreation Historic Jelks House and Stable Restoration Manzanita Splash Pad SE Community Park Sports Park Upgrades 2017 - 539,000 - - - - - 539,000 5,900,000 100,000 - - - - - 6,000,000 175,000 751,000 821,819 - - - - 1,747,819 6,075,000 1,565,000 821,819 0 0 0 0 8,461,819 Anza Trail - Llano Grande Campsite 172,007 1,018,820 - - - - - 1,190,827 Anza Trail - Los Morteros Campsite 1,092,592 31,656 - - - - - 1,124,248 Natural Resources, Parks & Recreation Office of Sustainability and Conservation Sunset Campus Archaeology Office of Sustainability and Conservation Total - 250,000 - - - - - 250,000 1,264,599 1,300,476 0 0 0 0 0 2,565,075 Environmental Quality Environmental Remediation - El Camino del Cerro Landfill Environmental Quality Total 4,518,160 538,102 - - - - - 5,056,262 4,518,160 538,102 0 0 0 0 0 5,056,262 Pima County FY2017/18 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Project Name Information Technology Library Network Lifecycle Information Technology Total Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total 750,000 262,000 262,000 262,000 264,000 264,000 - 2,064,000 750,000 262,000 262,000 262,000 264,000 264,000 0 2,064,000 80,000 170,000 - - - - - 250,000 80,000 170,000 0 0 0 0 0 250,000 - 165,000 - - - - - 165,000 - 200,000 0 365,000 Open Spaces Open Space Davis Monthan MIF Grant Open Spaces Total Parking Garages El Presidio Parking Garage Lighting Retrofit Legal Services Building Garage ADA & Lighting Upgrades Parking Garages Total 126,239 73,761 - - - - 126,239 238,761 0 0 0 0 Fleet Services 15-13 Ajo Arizona Fuel Island - - - 160,000 1,660,000 280,000 - 2,100,000 Ajo Way Fuel Island - 151,500 1,157,000 291,500 - - - 1,600,000 Building 12 Demolition and Electric Services Improvements Houghton Road Fuel Island Ina Road Fuel Island Fleet Services Total 206,872 150,000 - - - - - 356,872 80,000 1,520,000 - - - - - 1,600,000 - - 150,000 1,725,000 325,000 - - 2,200,000 286,872 1,821,500 1,307,000 2,176,500 1,985,000 280,000 0 7,856,872 Regional Wastewater Reclamation 22nd Street Alvernon Way to Swan Road Augmentation Phase 2 ADOT Ina Road & I-10 Sewer Modifications - - - - - - 2,500,000 2,500,000 1,669,759 280,241 - - - - - 1,950,000 ADOT SR86 Valencia Road to Kinney Road 743,130 156,870 - - - - - 900,000 ADOT West Ajo Way & I-19 Sewer Modifications 600,933 649,067 - - - - - 1,250,000 ADOT West Ruthrauff Road & I-10 Sewer Modifications 10,000 1,100,000 765,000 - - - - 1,875,000 Avra Valley WRF - Pond 6 - - - - - - 3,800,000 3,800,000 Avra Valley WRF - RAS Pump Pit Shade Structure & Crane Avra Valley WRF - SCADA & Automation Improvements FY 2017/18 - - - 400,000 - - - 400,000 - - 360,000 254,000 - - - 614,000 Avra Valley WRF New Influent Emergency Overflow Basin 440,246 879,754 220,000 - - - - 1,540,000 Broadway Boulevard Augmentation North Chantilly to North Craycroft 126,487 508,000 - - - - - 634,487 City of Tucson Broadway Blvd Euclid-Campbell Avenue Sewer Utility City of Tucson DOT 22nd Street I-10 to Tucson Blvd. Sewer Utility - - 110,900 4,100 - - - 115,000 - 15,000 450,000 - - - - 465,000 2,000 238,000 - - - - - 240,000 - 154,000 - - - - - 154,000 City of Tucson DOT Downtown Links Phases 2 & 3 City of Tucson DOT Houghton Road Broadway Blvd. Intersection Improvem Pima County FY2017/18 Adopted Budget Project Name SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total Continental Ranch Pump Station - Second Force Main - - 610,000 7,301,000 5,739,000 5,739,000 - Corona de Tucson WRD - Chlorine Contact Basin Expansion Corona de Tucson WRF - Air Distribution System Upgrade - - - - - - 500,000 500,000 - 200,000 500,000 - - - - 700,000 11,298,705 CRRPS Facility Modifications 19,389,000 2,717,457 5,456,100 3,125,148 - - - - Grant Road Corridor Improvement Sewer Utility - 186,000 - - - - - 186,000 Green Valley WRF - Biofilter Rehabilitation & Upgrade Green Valley WRF - Disk Filter Cover & Crane - - 450,000 - - - - 450,000 - 280,000 - - - - - 280,000 3,631,186 400,000 - - - - - 4,031,186 Green Valley WRF - Grit Removal System Replacement & Upgrade - 250,000 - - - - - 250,000 Green Valley WRF - Recharge Basins Phase 2 - - - - - - 3,800,000 3,800,000 3,535,000 Green Valley WRF - Future Development Plan FY 2013/14 Green Valley WRF - Two Additional Secondary Clarifiers Ina Road Existing Plant SCADA Upgrades - - - - - - 3,535,000 108,512 500,000 - - - - - 608,512 13,995,000 5,000 - - - - - 14,000,000 Minor Rehabilitation Projects FY 2017/18 - 9,995,000 5,000 - - - - 10,000,000 Minor Rehabilitation Projects FY 2018/19 - - 9,995,000 5,000 - - - 10,000,000 Minor Rehabilitation Projects FY 2016/17 15-14 Minor Rehabilitation Projects FY 2019/20 - - - 9,995,000 5,000 - - 10,000,000 Minor Rehabilitation Projects FY 2020/21 - - - - 9,995,000 5,000 - 10,000,000 10,000,000 Minor Rehabilitation Projects FY 2021/22 - - - - - 9,995,000 5,000 Mt. Lemmon WRF Future Development Plan North Rillito Interceptor Rehabilitation - - - - - - 4,819,000 4,819,000 22,205,543 364,000 - - - - - 22,569,543 - 283,000 3,000,000 - - - - 3,283,000 North Rillito Interceptor Rehabilitation-Campbell to 1st Northwest Outfall Siphon at the Santa Cruz River Rehabilitation Old Nogales Interceptor Aug - New Aerospace Corridor Sewer - 537,347 1,005,000 - - - - 1,542,347 3,029,285 2,467,326 1,000,000 1,500,000 6,000,000 6,224,406 26,100,000 46,321,017 Pantano Grade Control Structure - - - - - - 754,000 754,000 Pantano Interceptor Rehabilitation - Phase 1 - Wilmot Road - - - - - - 7,800,000 7,800,000 Pantano Interceptor Rehabilitation - Phase 2 Pima County Fairgrounds Connection to Existing Conveyance System Prince Road Sewer Replacement - Oracle Road West Principal Pump Station Sabino Creek Pump Station Safe Flush Tanks for Low-Flow Sewers SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade SE Interceptor Augmentation - - - - - - 2,977,000 2,977,000 50,000 347,000 750,000 2,000,000 1,000,000 1,000,000 - 5,147,000 2,200,000 - 210,000 1,000,000 990,000 - - - 128,217 393,861 - - - - - 522,078 2,795,583 34,417 - - - - - 2,830,000 - - - - - - 175,000 175,000 - 630,000 - - - - - 630,000 1,013,255 646,539 - - - - - 1,659,794 11,503,466 6,867,213 - - - - - 18,370,679 Sewer Manhole Rehabilitation #10 - - - 1,600,000 - - - 1,600,000 Sewer Manhole Rehabilitation #11 - - - - 1,600,000 - - 1,600,000 Pima County FY2017/18 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Project Name Sewer Manhole Rehabilitation #12 Sewer Manhole Rehabilitation #7 Prior Years Expenditures FY 2017/18 Adopted FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Beyond Total - - - - - 1,600,000 - 1,600,000 1,599,000 1,000 - - - - - 1,600,000 Sewer Manhole Rehabilitation #8 - 1,599,000 1,000 - - - - 1,600,000 Sewer Manhole Rehabilitation #9 Sewer Utility Minor Modification Projects 2017/2018 - - 1,600,000 - - - - 1,600,000 - 100,000 - - - - - 100,000 Sewer Utility Minor Modification Projects 2018/19 - - 100,000 - - - - 100,000 Sewer Utility Minor Modification Projects 2019/20 Silverado Pump Station Rehabilitation - - - 100,000 - - - 100,000 - 514,000 - - - - - 514,000 Speedway Boulevard Area Capacity Augmentation Alignment Study 121,609 773,000 108,000 1,077,000 2,000,000 4,000,000 5,500,000 13,579,609 State Prison Pump Station Rehabilitation FY 2013/14 315,925 600,000 - - - - - 915,925 - 1,000 2,000,000 1,840,000 2,000,000 3,000,000 44,294,000 53,135,000 System Wide Treatment Rehabilitation & Enhancement System-Wide Conveyance Rehabilitation Program - 820,000 380,000 1,000 1,000,000 3,000,000 17,006,000 22,207,000 System-wide Rehabilitation Program (formerly Tres Rios WRF) - 2,000,000 - - - - - 2,000,000 Tanque Verde Siphon Odor and Corrosion Control Tres Rios Sludge Holding Tank - - - - - - 601,000 601,000 198,929 2,410,000 - - - - - 2,608,929 15-15 Tres Rios WRF - Bldg 84, 13.8 KV Emergency Generator Connection - 60,000 220,000 - - - - 280,000 Tres Rios WRF - Bldg 9, Expand Laboratory Floor Space - 180,000 - - - - - 180,000 Tres Rios WRF - Blower Modifications Tres Rios WRF - Headworks Fine Screen Replacement - - 480,000 - - - - 480,000 - 430,000 - - - - - 430,000 Tres Rios WRF - Heavy Machinery Maintenance Upgrades - - - - - - 135,000 135,000 Tres Rios WRF - Lube Ring System - - - 115,000 - - - 115,000 Tres Rios WRF - Motor Operated Gates & Acuators at Buildings 30, 36 - - - - - - 710,000 710,000 Tres Rios WRF - Sewage Grinders at Buildings 8, 33, 60 - - 385,000 - - - - 385,000 Tres Rios WRF 600HP Blower Starter Replacement Tres Rios WRF Additional Sludge Screens (2) - - - 300,000 - - - 300,000 70,000 855,000 - - - - - 925,000 - - 250,000 30,000 - - - 280,000 Tres Rios WRF Building 11 Electrical Room Addition Tres Rios WRF Headworks Odor Control Improvements Tres Rios WRF Nutrient Recovery Project Tucson Blvd Flow Mgmt Structure & Siphon Inlet Rehabilitation Twin Peaks - Blue Bonnet Road Gravity Sewer Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Parking Garages Less: Fleet Services Less: Regional Wastewater Reclamation Total FY 2017/18 Adopted Capital Projects Fund - 500,000 500,000 - - - - 1,000,000 204,529 3,925,000 3,370,471 - - - - 7,500,000 4,170,000 - - - - - - 4,170,000 - 456,000 2,523,187 2,666,648 - - - 5,645,835 67,280,051 49,257,735 35,263,706 30,178,748 29,339,000 34,563,406 129,181,000 375,063,646 272,927,187 182,605,848 124,220,987 83,421,626 66,088,599 64,317,740 168,629,165 962,211,152 (238,761) (1,821,500) (49,257,735) 131,287,852 Pima County FY2017/18 Adopted Budget Project Name System-Wide Treatment Rehabilitation & Enhancement Department Regional Wastewater Reclamation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 1,000 FY 2018/19 2,000,000 FY 2020/21 2,000,000 FY 2021/22 3,000,000 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 0 0 0 0.0 Project Description RWRD is focused on rehabilitating, enhancing, repairing, or replacing the treatment facilities throughout Pima County. 15-16 Project Name Old Nogales Interceptor Aug - New Aerospace Corridor Sewer Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 3,029,285 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2019/20 1,840,000 0 0 0 0.0 0 0 0 0.0 Project Justification Planned rehabilitation and enhancement of the treatment system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. FY 2018/19 1,000,000 FY 2020/21 6,000,000 FY 2021/22 6,224,406 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Project Description The project is to provide additional conveyance capacity for anticipated future development in the Aerospace Corridor (ASC) and development east of South Nogales Highway at East Hughes Access Road. Design and construct augmentation of the existing Old Nogales Highway Interceptor (ONH) from Interstate 10 south to the intersection of South Nogales Highway and East Hughes Access Road; and design and construct a new public sewer which may ultimately reach as far east as the area of the Old Vail Connection Road and South Wilmot Road. Total 53,135,000 0 0 0 0.0 FY 2017/18 2,467,326 0 0 0 0.0 Beyond 44,294,000 0 0 0 0.0 FY 2019/20 1,500,000 0 0 0 0.0 0 0 0 0.0 Beyond 26,100,000 Total 46,321,017 0 0 0 0.0 Project Justification Based on preliminary flow projections, the ONH will require augmentation to enable compliance with ADEQ capacity regulations from flow received from the proposed ASC. Long range planning has identified the benefit of extending a public sewer east of Old Nogales Highway at Hughes Access Road to the Arizona State Prison facility on South Wilmot Road. This extension would have the added benefit of providing gravity sewer service to other proposed development. Pima County efforts to attract development to the area have warranted the construction of the new ASC sewer. Pima County FY2017/18 Adopted Budget Project Name Houghton Road: I-10 to Golf Links Road Department Transportation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 8,608,026 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 2,750,000 FY 2018/19 2,062,500 FY 2020/21 8,623,832 FY 2021/22 11,152,764 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 0 0 0 0.0 15-17 Project Description This multi-phase project is the widening of Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains and outside landscaping; the segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. New turning lanes and traffic signals will be installed as needed at Naranja Road, Lambert Lane, and Overton Road. The limits of this project are changed per memorandum of understanding with the City of Tucson dated May 7, 2004. Project Name Floodprone Land Acquisition Program Department Regional Flood Control District Capital Expenditures: Prior Years 25,074,422 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2019/20 0 0 0 0 0.0 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Houghton Road. FY 2018/19 1,000,000 FY 2020/21 1,000,000 FY 2021/22 1,000,000 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. Total 37,689,287 0 0 0 0.0 FY 2017/18 500,000 0 0 0 0.0 Beyond 4,492,165 0 0 0 0.0 FY 2019/20 1,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 4,000,000 Total 33,574,422 0 0 0 0.0 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. Pima County FY2017/18 Adopted Budget Project Name La Canada Drive: River Road to Ina Road Department Transportation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 31,553,951 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 10,000 FY 2018/19 1,098,087 FY 2017/18 935 6,033 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 (935) (6,033) 6,968 0 (6,968) 0.0 0 0 0 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. Department Regional Flood Control District Capital Expenditures: Prior Years 6,008,774 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 0 0 0 0.0 FY 2020/21 (6,968) 0 6,968 0.0 FY 2021/22 0 0 0 0.0 FY 2018/19 1,000,000 FY 2020/21 2,000,000 FY 2021/22 3,000,000 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Project Description The Pima County Flood Control District, in cooperation with other municipalities, plans to mitigate flooding problems within the city. Total 32,662,038 FY 2021/22 FY 2017/18 0 0 0 0 0.0 Beyond Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. 15-18 Project Name Urban Drainage FY 2019/20 0 0 0 0.0 FY 2019/20 2,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 15,000,000 Total 29,008,774 0 0 0 0.0 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. Pima County FY2017/18 Adopted Budget Project Name Broadway Boulevard: Euclid Avenue to Campbell Avenue MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 1,347,247 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation FY 2017/18 10,000,000 FY 2018/19 10,000,000 FY 2020/21 FY 2021/22 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 0 0 0 0.0 15-19 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multi-use lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. Project Name Valencia Road: Highway Department Transportation Wade Road to Ajo Capital Expenditures: Prior Years 2,660,638 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2019/20 3,652,753 0 0 0 0.0 0 0 0 0.0 FY 2018/19 11,065,400 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. Total 25,000,000 0 0 0 0.0 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. FY 2017/18 5,288,962 0 0 0 0.0 Beyond 0 0 0 0.0 FY 2019/20 3,585,000 0 0 0 0.0 FY 2020/21 2,400,000 FY 2021/22 FY 2021/22 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. 0 0 0 0.0 Beyond Total 25,000,000 Pima County FY2017/18 Adopted Budget Project Name North Rillito Interceptor Rehabilitation Department Regional Wastewater Reclamation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 22,205,543 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 364,000 FY 2017/18 0 0 0 0.0 FY 2018/19 FY 2020/21 FY 2021/22 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 Project Description Rehabilitation of approximately 10 miles of sewer pipe, the evaluation and repair of approximately 60 manholes and replacement of an estimated 10 manholes. Department Regional Wastewater Reclamation Capital Expenditures: Prior Years O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 0 0 0 0.0 0 0 0 0.0 FY 2018/19 380,000 FY 2020/21 1,000,000 FY 2021/22 3,000,000 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 Project Description RWRD is focused on rehabilitating, repairing, or replacing the aging conveyance system throughout Pima County in compliance with the Capacity, Management, Operation, and Maintenance (CMOM) permit. Total 22,569,543 0 0 0 0.0 FY 2017/18 820,000 0 0 0 0.0 Beyond Project Justification Continuous conveyance system monitoring, evaluation and repair are an integral part of the Department’s Capacity Management Operations and Maintenance (CMOM) Plan. Rehabilitation of the NRI will reduce potential system failures and sanitary sewer overflows. This project will minimize future environmental impacts and non-compliance risk which could result in regulatory fines. 15-20 Project Name System-Wide Conveyance Rehabilitation Program FY 2019/20 0 0 0 0.0 FY 2019/20 1,000 0 0 0 0.0 0 0 0 0.0 Beyond 17,006,000 Total 22,207,000 0 0 0 0.0 Project Justification Planned rehabilitation of the conveyance system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. Pima County FY2017/18 Adopted Budget Project Name New Pima Animal Care Center (PACC) Department Facilities Management MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 7,569,756 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 13,600,244 FY 2018/19 500,000 FY 2020/21 FY 2021/22 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 15-21 Project Description Design and construct new animal care facilities on and around the existing site. Facilities will include dog kennels, cat rooms and cat cages, clinic for spay-neuter services and care for shelter animals that are sick/injured, in a safe, efficient and sanitary work environment. The new facility designed to keep animals healthy, rehabilitate the sick, injured and behaviorally changed pets and displaying them in a more conveniently located, modern, efficient and friendly facility should maximize the number of pets saved each year, encourage visitors and increase adoptions, rescues and returns to owners and substantially reduce euthanasia rates, and provide for collaborations with local and national animal welfare and rescue agencies. FY 2019/20 154,000 154,000 154,000 0 (154,000) 0.0 154,000 0 (154,000) 0.0 Beyond Total 21,670,000 (308,000) 0 0 0 0.0 (308,000) 0 308,000 0.0 Project Justification The PACC serves all of Pima County with jurisdictional animal services. Since the original facility was constructed in 1968, standards for animal care have changed significantly and with that the associated public expectations regarding providing nationally accepted humane animal care as well as animal control functions mandated by law. New state-of-the-art facilities will have a significant impact on animal adoption rates, owner recovery of pets and ultimately minimizing the number of animals euthanized. The new facilities will provide a healthier environment for both animals and staff. Pima County FY2017/18 Adopted Budget Project Name Cortaro Farms Road: Camino de Oeste to Thornydale Department Transportation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 2,661,794 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 9,668,476 FY 2018/19 4,760,751 FY 2020/21 FY 2021/22 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 15-22 Project Description The proposed project consists of widening Cortaro Farms Road to four traffic lanes with multi-use lanes, outside curbs, storm drains and landscaping. The median treatment will be either a raised landscape median or a median two-way left-turn lane, depending on further evaluation of local area access and circulation needs. This project will tie into the Town of Marana’s alignment adjustment project at the railroad. 0 0 0 0.0 FY 2019/20 2,700,000 0 0 0 0.0 0 0 0 0.0 Beyond Total 19,791,021 0 0 0 0.0 Project Justification This project will reduce traffic congestion and enhance safety along Cortaro Farms Road. The estimated economic value of the improvements to traffic flow and reductions in accidents are $8.05 million. The benefit/cost ratio is 0.8:1. Pima County FY2017/18 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Project Name Valencia Road: Mark Road to Wade Road Capital Expenditures: Prior Years 18,340,441 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation FY 2017/18 5,000 FY 2017/18 0 0 0 0.0 FY 2018/19 1,443,482 0 0 0 0.0 Repair & Capital Expenditures: Prior Years O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Project Description Repair and rehabilitate local roads in unincorporated Pima County. FY 2017/18 19,526,525 FY 2017/18 0 0 0 0.0 0 0 0 0.0 (5,761) 0 5,761 0.0 FY 2021/22 Beyond Total 19,788,923 FY 2021/22 0 0 0 0.0 Project Justification This project is part of three other projects to improve the Valencia Road corridor eastward from I-19 to Houghton Road, including Project 23, Valencia Road, I-19 to Alvernon Road (Controlled Access); Project 24, Valencia Road, Alvernon Road to Kolb Road; Project 25, Valencia Road, Kolb Road to Houghton Road. When all projects are completed, the Valencia Road corridor will have been improved from Ajo Highway east to Houghton Road. 15-23 Department Transportation Pavement FY 2020/21 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 (744) (5,017) Project Description This is one section of the widening of Valencia Road between Mark and Wade Roads. It will be a 4-lane desert parkway with a raised landscaped median, bike lanes and ADA accessible sidewalks. Project Name Local Roads Rehabilitation FY 2019/20 FY 2018/19 FY 2020/21 FY 2021/22 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 FY 2019/20 0 0 0 0.0 0 0 0 0.0 Beyond Total 19,526,525 0 0 0 0.0 Project Justification This project addresses the need for pavement preservation on local streets. Currently, over 580 miles of local roads are in poor or failed conditions. Pima County FY2017/18 Adopted Budget Project Name Continental Ranch Pump Station - Second Force Main Department Regional Wastewater Reclamation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 FY 2017/18 0 0 0 0.0 FY 2018/19 610,000 FY 2020/21 5,739,000 FY 2021/22 5,739,000 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 0 0 0 0.0 Project Description Install a second force main to convey sewage from the Continental Ranch Pump Station (CRRPS) to the Ina Road Water Reclamation Facility (WRF). 15-24 Project Name Southeast Interceptor Augmentation Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 15,691,581 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2019/20 7,301,000 0 0 0 0.0 0 0 0 0.0 Project Justification This addition of a second force main will add capacity, operational flexibility and redundancy to the pump station operations. FY 2018/19 1,639,185 FY 2020/21 FY 2021/22 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 5,000 (5,000) Project Description Augment and extend the Southeast Interceptor (SEI) in Euclid Avenue, from 36th Street to 18th Street. Total 19,389,000 0 0 0 0.0 FY 2017/18 427,089 5,000 0 (5,000) 0.0 Beyond 0 0 0 0.0 FY 2019/20 0 0 0 0.0 (5,000) 0 5,000 0.0 Beyond Total 17,757,855 0 0 0 0.0 Project Justification This project adds additional capacity as required to comply with the department Capacity, Management, Operations and Maintenance (CMOM) Plan and with Arizona Administrative Code R18-9C305.2.05 General Permit of a sewage collection system. Pima County FY2017/18 Adopted Budget Project Name Sunset Road: Silverbell Road to I-10 to River Road Department Transportation MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2017/2018 - 2021/2022 AND BEYOND Capital Expenditures: Prior Years 15,691,581 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 427,089 FY 2017/18 0 0 0 0.0 FY 2018/19 1,639,185 15-25 Department Regional Flood Control Capital Expenditures: Prior Years 15,968,019 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2020/21 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 (744) (1,000) (5,017) (1,000) 0 1,000 0.0 Project Description Design and construct Sunset Road from Silverbell Road across I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. Project Name Arroyo Chico Detention Basin USACOE FY 2019/20 0 0 0 0.0 (5,761) 0 5,761 0.0 FY 2021/22 Total 17,757,855 FY 2021/22 0 0 0 0.0 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. FY 2017/18 0 FY 2018/19 400,000 FY 2020/21 FY 2021/22 FY 2017/18 Increase/(Decrease) from Prior Year FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22 FY 2019/20 340 340 140 140 140 340 0 (340) 0.0 340 0 (340) 0.0 140 0 (140) 0.0 140 0 (140) 0.0 140 0 (140) 0.0 Project Description The Pima County Flood Control District, in cooperation with USACOE, plans to mitigate flooding problems along Arroyo Chico. Beyond Beyond Total 16,368,019 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. This page intentionally left blank. 15-26 Pima County FY 2017/2018 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ............................................................................................. 16-2 Department Listing ..................................................................................................................... 16-24 Pima County Budget Policies .................................................................................................... 16-30 Pima County Debt Policies and Practices ................................................................................ 16-39 Pima County Bonding Disclosure, Accountability & Implementation .................................... 16-43 Long Term Debt Service Schedules .......................................................................................... 16-51 Valuation of Property for Taxing Purposes In Arizona ............................................................ 16-58 Components of Arizona’s Property Tax System ...................................................................... 16-59 Full Cash Values by Class: 2013 - 2017 .................................................................................... 16-60 Limited Values by Class: 2013 - 2017 ........................................................................................ 16-61 Assessment Ratios by Class: 2013 - 2017 ................................................................................ 16-62 Full Cash Net Assessed Values by Class: 2013 - 2017 ............................................................ 16-63 Limited Net Assessed Values by Class: 2013 - 2017................................................................ 16-64 Property Tax Levies and Collections - Ten Year History ......................................................... 16-65 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-66 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2016 .............. 16-67 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2016, 2020, 2030, 2040, 2050........................................................... 16-68 Pima County Population & Employment - Ten Year History.................................................... 16-69 Addresses & Telephone Numbers............................................................................................. 16-70 16-1 Pima County FY 2017/2018 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method revenues are recognized when they are earned and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures on the other hand are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. ADP - Automatic Data Processing - A fully automated and integrated Payroll, HR and Benefits system which Pima County began using in late 2014. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which in turn must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court, Pima County Consolidated Justice Court, Pima County Juvenile Court, and Clerk of the Superior Court, primarily for case management, calendaring, document management, financial assessments, arbitration tracking, and statistical data collection of criminal, civil, traffic, probate, dependency, delinquency, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue - Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2017/2018 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. Appropriation Unit - A budgetary Chart of Accounts element in the County’s financial and budgeting systems that comprises the budget for a group of objects, such as Personnel Services. Use of the Appropriation Unit enforces budgetary controls at the Department level. When the entire budget for a group of objects (appropriation unit) has been used, no additional expenses can be charged or encumbered to that appropriation unit without increasing its budget. Moving budgetary authority from one Appropriation Unit to another is handled through the Planning and Budgeting System. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2013–2017” presented in this section shows a history of assessment ratios. Banner-University Medical Center South - The hospital, formerly known as Kino Community Hospital and later as University of Arizona Medical Center - South Campus, is operated by Banner Health under a lease agreement with the County. 16-3 Pima County FY 2017/2018 Adopted Budget Base Budget - The base budget is the prior year’s budget adjusted for known financial changes such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date) together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future called the maturity date(s). Branch - A Branch consists of two categories: Pima County or Agency. All accounting entities are defined as one or the other and are summarized as such. A Branch is the highest summarization on the organizational chart. Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period along with the proposed revenue for financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation and approved department supplemental packages where the exact timing or details of the project are not yet determined. Budget System - See Planning and Budgeting System. Bureau - A Bureau is a group of units that perform a department’s line of business. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. 16-4 Pima County FY 2017/2018 Adopted Budget Cabinet - A Cabinet is a method of categorizing each department based on functional area. There are five broad functional areas: General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. CAFR - Comprehensive Annual Financial Report - The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies such as Moody’s, Standard & Poor’s, and Fitch to determine credit risk and thus interest rates for bonds issued by the County. Capital Expenditures - An expenditure by all funds, including Proprietary Funds for the acquisition of or addition to a fixed asset that costs more than $1,000 and has a useful life of at least one year. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Centrally Assessed Property - Real and Personal Property used in mining, utility, pipeline, and railroad activities that is valued by the Arizona Department of Revenue rather than local county assessors. Charges for Services - Fees charged for performance of a service. Chart of Accounts - List of elements used to identify and classify all financial and budget data. Some of the Chart of Accounts elements include Fund, Cabinet, Department, Appropriation Unit, Revenue Source, Expenditure Object, and Balance Sheet Account. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A special fund derived from a 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. 16-5 Pima County FY 2017/2018 Adopted Budget Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency and manner of such adjustments is determined by the Board of Supervisors. Combined Property Tax Rate - The overall rate at which property is taxed including both the primary property tax rate and secondary property tax rates. Community Resources - The organizational entity comprised of the following departments: Community & Economic Development Grants and Data Office; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Attractions and Tourism; Kino Sports Complex; Communications Office; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current categories are Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, COPs are leasepurchase agreements that are divided into fractions and sold to multiple investors similar to stocks usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in OMB Circular A-87. County Administration - See General Government Services 16-6 Pima County FY 2017/2018 Adopted Budget County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers the Board of Supervisors sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund - A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department - An aggregation of Bureaus/Divisions that share a specific common purpose and are administered by a single director/manager or elected official. “Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. Depreciation Expense - A noncash expense that allocates the cost of an asset over its estimated useful life. Its main intent is to match expenses to the related revenue and secondarily to recognize the decline in an asset's value over time. DSH - Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division - An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fundraiser allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to a private business enterprise where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). 16-7 Pima County FY 2017/2018 Adopted Budget Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. Widows/widowers and disabled persons are eligible for partial exemptions determined by income and the value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - The outflow of funds paid for goods or services in funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, Sections 20 and 21, prescribing an annually adjusted expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - The value of goods and services consumed in the process of operating Proprietary Fund departments. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the ongoing need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement - A collections program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50 percent to a maximum of 83 percent and is determined by the per capita income of each state. 16-8 Pima County FY 2017/2018 Adopted Budget Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. For Centrally Assessed Property and personal property excluding mobile homes, the Full Cash Value is used to determine the Taxable Net Assessed Value, which is then used to levy both Primary and Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community Resources, General Government Services, Health Services, Justice & Law, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period for which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County the fiscal year is from July 1 through June 30. Gain (Loss) Sale Capital Asset- The gain or loss on the sale of a capital asset results from the sale, trade, or exchange of a capital asset. When the resulting transaction nets an amount lower than the original purchase value, less accumulated depreciation, a loss occurs. When the resulting transaction nets an amount greater than the original purchase value, less accumulated depreciation, a gain occurs. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense ideally budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. 16-9 Pima County FY 2017/2018 Adopted Budget General Government Services - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Facilities Management, Finance and Risk Management, Fleet Services, General Government Services Administration, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, Mandated Payments, Non Departmental, and Rocking K South), Office of Emergency Management and Homeland Security, Procurement, Recorder, Treasurer, and Wireless Integrated Network. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association - A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. GME - Graduate Medical Education Program - Postgraduate training program for physicians after medical school, also known as a residency program. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program - A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act - A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of Federal elections; and for other purposes. Pima County may use HAVA funds approved in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HBTF - Health Benefits Trust Fund - An internal service fund started on July 1, 2013 as a selfinsurance program to provide medical, dental, life insurance and other health-related ancillary services to Pima County employees and their families. The primary sources of revenue for the fund are premium payments from employees and the County. Arizona law requires that the funding for the self-insurance program be deposited in a trust established by the Pima County Board of Supervisors to satisfy the requirements of Arizona Revised Statutes §11981. The approved trust document establishes a Board of Trustees of qualified individuals that is appointed by and responsible to the Board of Supervisors for oversight of the trust. 16-10 Pima County FY 2017/2018 Adopted Budget Health Services - An organizational entity comprised of the departments of Behavioral Health, Health, Medical Examinger, and Pima Animal Care Center. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state from gasoline and other vehicle related revenue to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District and several street light improvement districts. The operation and maintenance budget of each improvement district is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. 16-11 Pima County FY 2017/2018 Adopted Budget Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues along with shared Alcoholic Beverage License revenues and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. IT - Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware whether primary equipment such as central processing units and personal computers or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. ITD - Information Technology Department - The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications. JALE - Justice & Law - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Public Defense Services, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Regional Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various assessment ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. 16-12 Pima County FY 2017/2018 Adopted Budget Limited Property Value - The basis for establishing the Taxable Property Value for Locally Assessed real property and mobile homes. If there has not been a change in use or substantial modification to the property, it is the lesser of: (1) the previous year’s Limited Property Value increased by 5% or (2) the Full Cash Value of the property. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. Line Item Budget - A budget that allocates funds to specific units and objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Locally Assessed Property - Real and Personal Property such as homes, apartments, and businesses that is valued by local county assessors. Mandated Programs - Programs that are imposed by law or another authority. Memo Revenue - Revenue from sale of County owned land and fixed assets including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB - Metropolitan Tucson Convention and Visitors Bureau - see Visit Tucson MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of Net Fund Impact (NFI) as applied to other funds. NAV - Net Assessed Value - The assessed value of property, less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI applicable to the General Fund. 16-13 Pima County FY 2017/2018 Adopted Budget NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A Chart of Accounts element referring to expenditures used in line item budgeting. Object Code - A string of numeric characters used to identify location and description of an expenditure type used in line item budgeting. One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Taxes that may be collected from primary residence property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County. Funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. 16-14 Pima County FY 2017/2018 Adopted Budget PCEOC - Pima County Emergency Operations Center - The primary hub for County incident management, operational coordination and situational awareness in countywide disasters or emergencies. The PCEOC can maintain a sustained 24/7 interagency coordination operation fusing public safety, incident intelligence, emergency response, public health/medical support, mass care support, and private sector reporting. PCN - Position Control Number - A unique identifier used by the ADP Payroll and the Planning and Budgeting systems to identify specific positions within the County. PCWIN - Pima County Wireless Integrated Network - A bond project approved by voters in 2004 to enable simultaneous communication among 30 law enforcement, fire agencies, and medical first responders through construction of new tower sites, new 911 dispatch facilities, and a new communications and operations center. Per Capita - A measure for revenue or expenditure/expense on a per person basis. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind both tangible and intangible not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personnel Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program - A program started during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The program expired as of January 5, 2014. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. 16-15 Pima County FY 2017/2018 Adopted Budget Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Planning and Budgeting System - The County’s computerized network based budgetary planning and reporting system. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Taxable Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities and towns, and community college district to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes levied in a given year exceeds the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. (Also see Transportation Property Road Tax.) Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services may have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article IX, Section 19, of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity jurisdictions had built up since 1980. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006, Pima County’s actual primary property tax levy was $248,469,882. 16-16 Pima County FY 2017/2018 Adopted Budget Proposition 117 (Arizona Property Tax Assessed Valuation Amendment, 2012 General Election) - A state initiative passed in November 2012 that amended Article IX Section 18 of the Arizona Constitution to provide that the Limited Property Value of all Locally Assessed Property cannot increase by more than 5% per year. Moreover, the Limited Property Value will serve as the Taxable Property Value for both Primary and Secondary taxes. The change will not affect most Centrally Assessed Property taxpayers. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2016/17, as State budget shortfalls eliminated such payments. Proposition 206 – Fair Wages and Healthy Families Act- A state ballot initiative passed in November 2016. The Act establishes a new state minimum wage effective January 1, 2017, and entitles employees to accrue earned paid sick time beginning July 1, 2017. Beginning January 1, 2017, the Arizona minimum wage will increase from $8.05 per hour to $10.00 per hour increasing to $10.50 per hour in 2018; $11.00 per hour in 2019; and $12.00 per hour in 2020. On January 1, 2021, the Arizona minimum wage will increase each year by the cost of living. Employees can begin accruing earned paid sick time at the commencement of employment or July 1, 2017, whichever is later. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. Public Works - The organizational entity comprised of the departments of Capital Projects; Development Services; Environmental Quality; Natural Resources, Parks and Recreation; Office of Sustainability and Conservation; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation District; and Transportation. 16-17 Pima County FY 2017/2018 Adopted Budget Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget as proposed by the County Administrator to the Board of Supervisors during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the Board of Directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenue Source - A Chart of Accounts element referring to revenues used in line item budgeting. Revenue Source Code - A string of numeric characters used to identify location and content of a revenue source account. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. 16-18 Pima County FY 2017/2018 Adopted Budget RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “half-cent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining undocumented immigrants. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001, to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long-term strategy for the coexistence of Pima County's natural and urban environments while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax which assists in funding the operations of the nineteen fire districts in the County. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation District capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. 16-19 Pima County FY 2017/2018 Adopted Budget SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, the Tire Fund, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional sports organizations that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by primary residence taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2016/17, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. Per legislation passed in 2015, the State funds up to $1 million of this additional state aid each year and the Property Tax Oversight Commission (PTOC) decides which jurisdictions within Pima County pay any amount of additional state aid in excess of the State’s $1 million contribution. 16-20 Pima County FY 2017/2018 Adopted Budget State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Sun Corridor, Inc. (formerly known as TREO) - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, Sun Corridor, Inc. supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values across Southern Arizona and into Mexico. Supplemental Package - Requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies - Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year amount of taxes is due on October 1st of the tax year, and the second half-year amount of taxes is due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Taxable Net Assessed Value - Determined by multiplying the Taxable Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemptions. The Taxable Net Assessed Value is used to determine both the Primary and Secondary Property Taxes levied on a given property. Taxable Property Value - The basis for establishing both Primary and Secondary Taxes on a property. According to Proposition 117 which became effective in Tax Year 2015, the taxable value for Locally Assessed Property is the Limited Property Value. Centrally Assessed Property and all personal property except for mobile homes are exempted from this rule and use the Full Cash Value of the property as the Taxable Property Value. 16-21 Pima County FY 2017/2018 Adopted Budget Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Grants are received by the Clerk of Superior Court and Superior Court as cost reimbursement for Title IV-D related services. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax, which is levied only in the unincorporated area of the County, are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to Visit Tucson for tourism promotion (50%). Also see Excise Tax. Transportation Property Road Tax - The property road tax is separate from and a subset of the County’s primary property tax rate, but it is added to the overall primary property tax rate for purposes of collection, expenditure limit calculation and for Truth in Taxation Hearing requirements. The maximum allowable rate for a property road tax is $0.2500 per $100 of net taxable value. The revenues are dedicated only to road repair and pavement preservation of local and neighborhood roads throughout the County. Arterial and collector roads will not be funded by this property road tax. These roads will have their own separate funding mechanisms. TREO - Tucson Regional Economic Opportunities, Inc - See Sun Corridor, Inc. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. Unit - A Chart of Accounts element that is the lowest organizational level at which departments budget. Each unit is identified by a unique four digit identifier. Financial expenditure/expense transactions are recorded by fund/unit/object, while revenue transactions are recorded by fund/unit/revenue source. 16-22 Pima County FY 2017/2018 Adopted Budget The University of Arizona Medical Center - South Campus - See Banner University Medical Center South Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. This reduction to the personnel services budget allows the department to use these amounts to fund other items. Visit Tucson (formerly known as MTCVB) - The recognized tourism promotion agency in the County whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. Visit Tucson’s film office also promotes the region as a location for the television, motion picture, and advertising industries. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Motor Vehicle Division of the Arizona Department of Transportation and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue source as State Revenue Vehicle License Tax – 4117.) WERF - Water Environment Research Foundation – An independent scientific research organization dedicated to wastewater and storm water issues. WERF funds water quality research and awards funding through a competitive process. WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. 16-23 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau Assessor Assessor Attractions & Tourism A&T Leased Property A&T Outside Agency A&T Special Revenue Behavioral Health Research & Planning Office of Behavioral Health Behavioral Health Grants Health Mandates Board of Supervisors Board of Supervisors Capital Projects Capital Projects Clerk of the Board Clerk of the Board Clerk of the Superior Court Clerk of the Superior Court Clerk of the Superior Court Address Confidentiality Fee Clerk of the Superior Court Child Support Incentive Clerk of the Superior Court Document Storage & Retrieval Clerk of the Superior Court Local Court Automation Fund Clerk of the Superior Court Spousal Maintenance Enforcement Clerk of the Superior Court Time Pay Fees Clerk of the Superior Court Victim Location Fund Communications and Graphic Service Communications Office Graphic Services and Print Shop Community & Economic Development Grants & Data Office Community & Economic Development Grants & Data Office Community & Economic Development Grants Community Development & Neighborhood Conservation Community Development & Neighborhood Conservation Housing Trust Fund Neighborhood Conservation Neighborhood Conservation Grants Community Services, Employment & Training Community Services Employment & Training Pima Vocational High School Employment & Training Grants Constables Constables 16-24 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau County Administrator County Administrator County Administrator Grants County Attorney County Attorney County Attorney Bad Check Program County Attorney CJEF Reinventing Justice County Attorney Consumer Protection County Attorney Deferred Comp County Attorney DTAP Contribution County Attorney Employer Sanctions County Attorney Fill the Gap County Attorney Law Enforcement Antiracketeering County Attorney Victim Restitution County Attorney Victim Witness Comp County Attorney Grants County Free Library County Free Library County Free Library Grants Development Services Development Services Development Services Grants Elections Elections Elections Grants Environmental Quality Environmental Quality Solid Waste Management Tire Fund Environmental Quality Grants Facilities Management Facilities Management Facilities Management Facilities Renewal Parking Garages Facilities Management Grants Facilities Management Neighborhood Reinvestment Finance & Risk Management Finance Improvement District Formation Fund Risk Management Finance Grants Fleet Services Fleet Services 16-25 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau General Government Services Administration General Government Services Administration Health Health Health Grants Human Resources Human Resources Health Benefits Information Technology Information Technology Computer Hardware Software Telecommunications Justice Court Ajo Justice Court Ajo Justice Court Ajo Automation Fund Justice Court Ajo Fare Special Revenue Justice Court Ajo $1 Allocation SB 1398 Justice Court Ajo Time Pay Fees Justice Court Green Valley Justice Court Green Valley Justice Court Green Valley Address Confidentiality Fee Justice Court Green Valley Automation Fund Justice Court Green Valley Fare Special Revenue Justice Court Green Valley Photo Traffic Enforcement Justice Court Green Valley $1 Allocation SB 1398 Justice Court Green Valley Time Pay Fees Justice Court Tucson Justice Court Tucson Justice Court Tucson $1 Allocation SB1398 Justice Court Tucson Automation Fund Justice Court Tucson Address Confidentiality Fee Justice Court Tucson Fare Special Revenue Justice Court Tucson Photo Traffic Enforcement Justice Court Tucson Time Pay Fees Justice Court Tucson Grants Juvenile Court Juvenile Court Juvenile Court Probation Services Juvenile Court State Funds Juvenile Court Title IV-E Juvenile Court Victim Restitution Juvenile Court Grants Kino Sports Complex Kino Sports Complex 16-26 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau Medical Examiner Medical Examiner Medical Examiner Special Revenue Natural Resources, Parks & Recreation Natural Resources Parks and Recreation Natural Resources Parks and Recreation Special Programs Parks & Recreation Grants Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Rocking K South CFD Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security Grants OEM Radio System Fund Office of Sustainability and Conservation Office of Sustainability and Conservation Office of Sustainability and Conservation Grants Pima Animal Care Pima Animal Care Pima Animal Care Donations Pima Animal Care Development Program SFR Pima Animal Care Grants Procurement Procurement Public Defense Services Public Defense Services Administration Public Defense Services Contract Attorneys Public Defense Services Legal Defender Public Defense Services Legal Defender Training Fund Public Defense Services Mental Health Defense Public Defense Services Office of Children's Counsel Public Defense Services Office of Court Appointed Counsel Public Defense Services Public Defender Public Defense Services Public Defender Fill the Gap Public Defense Services Public Defender Training Fund Public Defense Services Public Fiduciary Public Works Administration Public Works Administration Real Property Services Project Management 16-27 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau Recorder Recorder Recorder Document Storage & Retrieval Fund Recorder Grants Regional Flood Control District Canoa Ranch In-Lieu Fee Regional Flood Control District Regional Flood Control District Grants Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service Regional Wastewater Reclamation Grants School Superintendent School Superintendent School Reserve Fund Sheriff Sheriff Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Inmate Welfare Fund Sheriff Law Enforcement Enhancement Sheriff State Rico Fund Sheriff Grants Stadium District Stadium District Superior Court Superior Court Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Fill the Gap Superior Court Local Court Automation Fund Superior Court Mandated Services Superior Court Probate Superior Court Probation Services Superior Court Grants Transportation Transportation Transportation Grants Transportation Road Property Tax 16-28 Pima County FY 2017/2018 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2017/2018 Department / Bureau Treasurer Treasurer Taxpayer Information Fund Wireless Integrated Network Wireless Integrated Network Subscriber Services 16-29 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subjectt: Budget Accounta ability Poliicy Num mber Page 2.2 D 22 1 of 2 PU URPOSE o establish gu uidelines for transparency t y and accoun ntability of exxpenditures in ncurred by C County deparrtments. To ACKGROUN ND BA ursuant to the e Constitution n and Statue es of Arizona governing th he financial re esponsibilitie es of countiess: Pu 1. The Bo oard of Supe ervisors mus st annually adopt a a balan nced budgett for the ope eration of Pim ma County government. t authorityy and respon nsibility to determine the e individual 2. Within that annual budget the Board has the ed and appointed County y officers. budgets of all electe public monie d and appointed officers s of the Co ounty may n not expend p es in excess of those 3. Elected approp priated by the e Board. d and appoin nted officers of o the Countty may not exxpend publicc monies for a purpose not included 4. Elected in the annual a budge et adopted by b the Board or expend p public moniess in excess o of the amoun nt specified for each purpose in the budget. 5. In orde er to perform m their finan ncial duties the Board m may examine and scruttinize all acccounts and financia al transitions s of County officers hav ving the care e, managem ment, collection or disbursement of public monies. m 6. The Bo oard of Supe ervisors acting in its legislative capaciity has exclusive authoritty to annuallyy levy such tax on the property of the Countty as is nece essary to fund d the expensses of Countyy governmen nt at a level ard determines to be app propriate. the Boa LICY POL y Administrattor shall, by Administrattive Procedu ure, prepare appropriate budgetary controls to A. The County identify reve enues and expenditures e by elected and appointted officers iin sufficient detail for the e Board of Supervisors to oversee compliance c with w Constituttional and st atutory finan ncial responsibilities and ccompliance with the ann nual approprriations by th he Board of Supervisorss. Such con ntrols should d include, am mong other controls, pe eriodic reporrts of significant varianc ces from the e major revvenue and e expenditure categories contained in the adopted d budget. B. Budget Exc ceedance The County Administrator shall prov vide each director or offficer of a de epartment of the County a monthly report setting forth actua al expenditurres and reve enues to datte of their de epartment an nd a comparrison to the adopted bud dget. me after the fiscal year to date rep port for the m month of De ecember the e net fund im mpact of a If at any tim department is ten percen nt more nega ative than the adopted b udget based d upon a stra aight line app portionment of the adoptted budget th hroughout the fiscal year, the directorr or officer of that departtment shall im mmediately 16-30 Subject: Budget Accountability Policy Number Page D 22.2 2 of 2 develop and implement a budget remediation plan to ensure that the department’s budgeted net fund impact is not exceeded at the end of the fiscal year. Within ten days from the issuance of a monthly report showing a department’s net fund impact to be ten percent more negative than the adopted budget the director or officer of that department shall submit to the Board of Supervisors through the County Administrator a written budget remediation plan or, if applicable, an alternative projection utilizing methodology other than straight line that more accurately predicts no negative variance in net fund impact of the department for the fiscal year. If at the end of any fiscal year a department’s net fund impact was more negative than that authorized by the adopted budget, then the director or officer of that department shall submit a report to the Board of Supervisors prior to September 1 describing what remedial actions were taken to avoid the budget exceedance and why such actions were inadequate. D. Applicability This policy applies to all departments and special districts of Pima County, whether under the supervision of an elected or appointed official, as identified in the adopted County Budget. Revised: July 12, 2011 16-31 16-32 16-33 16-34 16-35 16-36 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subject: Policy fo or Administering Grants G Poliicy Num mber Page 2.6 D 22 1 of 2 Purrpose The e purpose off this policy is s to establish uniform gu uidelines an d responsibilities regard ding the adm ministration of g grants within Pima County. Bac ckground Gra ants are a critical source of revenue that supplem ment or fullyy fund many Pima Countty programs and projjects that be enefit the citiz zens of Pima County. Grants G have a aided the Co ounty in provvision of a w wide range of sservices, suc ch as human n services initiatives, law w enforceme nt technolog gy upgrades, road consttruction and hea alth programs. Utilizing re evenue from m grants to fu und authorizzed program ms and opera ations benefiits the pub blic by reducing reliance on tax reven nues. Efforts s to identify, pursue and d obtain gran nt funding is a priority Pima County for P y. The e acceptance e and use off grant fundin ng, howeverr, obligates tthe County tto undertake e extra respo onsibilities, to ccommit valua able resources, and to comply with conditions c orr requiremen nts beyond n normal operrations. The erefore, prop per approvals s and prudent monitoring for all gran nts are nece essary to enssure that the e County doe es not incur unnecessary u y obligations s or become exposed to undue liabillities. To m mitigate thes se risks, standardized and centralize ed coordinattion and faciilitation of grrant adminisstration is requ uired. A stan ndardized, centralized c sttructure assures objectivve assessme ent and time ely pursuit off grant fund ding opportu unities consis stent with Piima County’s best intere est, clear deffinition of roles and resp ponsibilities thro oughout the full grant life e cycle (fund ding opportun nity, applicattion, award, implementa ation, evalua ation and closse out), clear channels for communication, and implementattion of proto ocols required to comply with app plicable laws s, rules, regu ulations and conditions th hat govern g grants. Policy It is the policy of o the Pima County C Boarrd of Supervisors that th e County will actively se eek, apply fo or, and acccept grants, when w such grants g serve the interests, purpose o or mission off a County p program or o operation and d when such grants do not n obligate or o expose the County to unacceptab ble condition ns, requireme ents or liabilities. Due e to the natu ure and comp plexity of gra ant requirem ments and th e risks asso ociated with n non-complia ance to succh requireme ents, Pima County C shall implement a County wid de, standard dized, centra alized oversig ght model for kkey compon nents of gran nt administra ation. Standa ardized and centralized processes sshall be implemented thatt ensure: • • • Coordination of time ely, effective e pursuit of appropriate a g grant funding g opportunitiies o Supervisorr acceptance e of grant aw wards, as req quired Board of Impleme entation of comprehensi c ive grant com mpliance an d fiscal proccedures 16-37 Subject: • • Policy for Administering Grants Policy Number Page D 22.6 2 of 2 Oversight of grant compliance, monitoring proper grant reporting, and prompt, effective audit issue resolution Adequate control by individual departments of specialized services and programs that require technical knowledge. Implementation The County Administrator shall develop and distribute administrative procedures governing uniform grant administration consistent with this Policy. Revised: July 12, 2011 16-38 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2017 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last eight pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2016/17, the secondary tax rate was $0.7000 per $100 of assessed valuation, and will remain at that level for fiscal year 2017/18. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to not to exceed 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. A special bond election was held on November 4, 2014 approving additional general obligation bonds in the amount of $22,000,000. Per Pima County Board of Supervisors Ordinance No. 2014-42 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to not to exceed 30 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.7000 per $100 of assessed valuation, throughout this term. Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must specify the purpose for which the proceeds will be used. Board of Supervisors 16-39 Pima County FY 2017/2018 Adopted Budget Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/00 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5.0% 3.8% 5.0% 4.0% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-39, user fees increased six percent on July 1, 2007. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014, user fees increased 12.75 percent on March 20, 2009, 12.75 percent on July 1, 2009, and increased 12.75 percent on January 1, 2010. Per Pima County Ordinance No. 2010-11, user fee increases of 10 percent and connection fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized and implemented as approved. A proposed connection fee increase of 3 percent for fiscal year 2015/16 and a proposed 4 percent sewer user fee increase per year for fiscal year 2015/16 through fiscal year 2017/18 were denied by the Board of Supervisors August 17, 2015. Per Pima County Ordinance Nos. 2017-2 and 2017-12, user and connection fees increased 3 percent on May 19, 2017. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2017/18 are within the statutory requirements. Certificates of Participation (COPs) A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple 16-40 Pima County FY 2017/2018 Adopted Budget investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors. Pima County finances a variety of acquisitions and improvement projects using COPs as financing including the acquisition of the Bank of America Building, construction of the Downtown Public Services Building, construction of the Fleet Services Building, and improvements to the County’s wastewater management infrastructure. Repayment terms for COPs may be structured over a term of up to fifteen years. Payments for principal and interest on certificates of participation are made with funds transferred from County departments that benefit from the specific assets acquired. Examples include Fleet Services, General Fund, Regional Wastewater Reclamation, etc. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation discussed above, the Adopted Budget further provides for an additional issue of $45,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2016/17. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. In 2013, these Certificates were refunded with a new issue, Series 2013B. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement district loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. There is currently no improvement district debt outstanding. Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts and irrigation districts. 16-41 Pima County FY 2017/2018 Adopted Budget Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-42 Pima County FY 2017/2018 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects implemented by other agencies. 3.06.090 Design, construction, and equipping of county bond projects by other agencies. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 2015-26 § 1 (part), 2015; Ord.1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to A.R.S. § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to A.R.S. § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.070. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 16-43 Pima County FY 2017/2018 Adopted Budget 1. For capital construction projects, the following information shall also be provided for each project: a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility, and whether the project is phased and if so which phases are being funded. b. The purpose and specific benefits to be achieved by construction of the project. c. A project schedule by major task (i.e. land acquisition, planning/design, construction) as well as the implementation periods projected for starting and completing the project. Implementation periods are blocks of two fiscal years each. d. The agency responsible for future operations and maintenance of the facility, and the estimated future operating and maintenance costs and source of funding for those costs if the implementing agency is a governmental entity. e. The agency responsible for managing project design and construction. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired. b. The desirable location of the property by section, township, and range, assessor parcel number, or reference to a map that is readily accessible to the public. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The total estimated amount and source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. 16-44 Pima County FY 2017/2018 Adopted Budget (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The bond advisory committee shall have a total of twenty-five members, appointed as follows: 1. Fifteen members, three appointed by each member of the board of supervisors; 2. Five members, one appointed by each of the incorporated cities and towns within the county (if additional cities or towns are incorporated, the number of committee members will be increased as necessary to permit each incorporated city or town to have a representative); 3. Two members, one appointed by the Tohono O’odham Nation and one appointed by the Pascua Yaqui Tribe; and 4. Three members appointed by the county administrator. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. 16-45 Pima County FY 2017/2018 Adopted Budget G. The committee shall make recommendations to the board of supervisors about the amount of bond funding and projects to be included in bond implementation plans for future bond elections. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. 16-46 Pima County FY 2017/2018 Adopted Budget 5. Make recommendations to the Pima County bond advisory committee on the amount of bond funding and the location of open space property to include in bond implementation plans for future bond elections. E. The commission will meet as often as it deems necessary but in any event no less frequently than semi-annually. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 16-47 Pima County FY 2017/2018 Adopted Budget 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more; for projects with other revenues estimated at zero, a substantial modification shall be defined as an increase in “other” (non-bond) revenues of one hundred thousand dollars or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. If some but not all proposed bond questions are approved at the special election, the board of supervisors will make any changes to the projects for the approved questions that are necessary because of the failure of another question, and these will be considered “substantial modifications.” C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. D. Any substantial modification in the implementation of an adopted bond implementation plan requires a specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 16-48 Pima County FY 2017/2018 Adopted Budget 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects implemented by other agencies. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county, or by a nonprofit community partner (each an “agency”), shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other agencies. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another agency using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to a binding contract or intergovernmental agreement executed between Pima County and the implementing agency. Each such project shall be authorized and implemented with a separate agreement. Neither this code, nor the inclusion of a project in the bond implementation plan gives an agency any contractual rights with respect to a project until a binding agreement is duly approved and executed. The agreement shall authorize the implementing agency to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the agreement. Each agency with an interest in one or more projects in the bond implementation plan is expected to designate an individual to liaison with the county with respect to bond program implementation to facilitate the development of project-specific agreements and other aspects of overall program implementation. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the agreement shall include, but not be limited to, provisions establishing the following: 1. That the implementing agency shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five years. 16-49 Pima County FY 2017/2018 Adopted Budget 2. That the implementing agency shall sufficiently fund operations and maintenance of the facility, and identify the estimated amount and source of funding for operations and maintenance of the facility. 3. That the implementing agency and the county will conduct regular performance audits to determine if facilities built, operated and maintained by the implementing agency are being maintained in good working order and are being used for the appropriate purposes; and that the county may suspend the allocation of county bond funding for other not-yet-built projects if the performance audit results in a finding of unsatisfactory and facilities are not returned to good working order within one hundred twenty days. 4. That the implementing agency shall not charge a fee for the use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 5. That the implementing agency agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 6. That the implementing agency agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 7. That the implementing agency agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 8. That the county will only transfer county general obligation bond proceeds to the implementing agency upon request from the implementing agency, with full documentation. 9. That the implementing agency agrees to a provision requiring compliance with federal arbitrage regulations. 10. That the implementing agency, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 11. The maximum amount of county bond funds allocated to the specific project, and what entity will own improvements as they are constructed. 12. That the implementing agency will pay for any and all project costs in excess of the allocated county bond fund. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 16-50 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS $ PRINCIPAL INTEREST TOTAL 45,295,000 48,655,000 52,425,000 40,945,000 40,350,000 28,810,000 20,215,000 13,630,000 14,160,000 9,910,000 5,905,000 985,000 $ 10,918,326 9,470,673 8,092,617 6,646,987 5,173,294 3,561,282 2,448,182 1,692,982 1,164,282 609,419 255,569 29,550 $ $321,285,000 $ 50,063,163 $ 371,348,163 56,213,326 58,125,673 60,517,617 47,591,987 45,523,294 32,371,282 22,663,182 15,322,982 15,324,282 10,519,419 6,160,569 1,014,550 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15 percent margin voter approval. Legal debt margin projected at June 30, 2018 is as follows: 15% Limitation Full Cash Net Assessed Valuation Debt Limit 8,508,989,948 1,276,348,492 General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit (321,285,000) 2,648,938 (318,636,062) 957,712,430 Legal Debt Margin Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation $ $ 16-51 321,285,000 8,508,989,948 = 3.78% Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: PRINCIPAL 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 TOTALS INTEREST TOTAL $ 15,105,000 14,000,000 14,405,000 9,545,000 10,080,000 5,525,000 5,680,000 2,785,000 2,885,000 2,970,000 1,455,000 $ 4,232,207 2,828,756 2,239,906 1,569,906 1,117,856 626,856 476,906 329,831 231,681 141,719 49,109 $ 19,337,207 16,828,756 16,644,906 11,114,906 11,197,856 6,151,856 6,156,906 3,114,831 3,116,681 3,111,719 1,504,109 $84,435,000 $ 13,844,733 $ 98,279,733 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Series 2007 Series 2008 Series 2009 Series 2012 Series 2014 Series 2015 Series 2016 Series 2017 PRIOR FISCAL YEAR HURF REVENUE $56,936,526 $58,637,523 $53,906,177 $50,459,963 $47,448,777 $49,211,480 $56,005,745 $59,442,500 16-52 HIGHEST FUTURE DEBT SERVICE PAYMENT $19,330,859 $18,521,469 $16,259,263 $17,592,058 $18,902,107 $18,742,155 $18,699,655 $19,337,207 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt is summarized as follows: PRINCIPAL 2018 TOTALS $ 2,785,000 INTEREST $ $2,785,000 69,625 $69,625 16-53 TOTAL $ 2,854,625 $2,854,625 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, General Fund, Health, Parking Garages, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts planned issues in fiscal year 2017/2018 are summarized as follows: PRINCIPAL 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 TOTALS INTEREST $ 49,820,001 27,180,000 9,685,000 9,390,000 9,995,000 7,370,000 4,805,000 5,030,000 5,270,000 5,520,000 5,785,000 6,060,000 1,230,000 1,280,000 $148,420,001 $ $ 6,547,837 4,049,151 3,113,626 2,663,493 2,203,313 1,791,772 1,508,317 1,281,981 1,042,887 790,524 524,196 243,438 75,541 25,824 25,861,900 TOTAL $ 56,367,838 31,229,151 12,798,626 12,053,493 12,198,313 9,161,772 6,313,317 6,311,981 6,312,887 6,310,524 6,309,196 6,303,438 1,305,541 1,305,824 $ 174,281,901 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation Total Long Term Debt $56,213,326 19,337,207 2,854,625 56,367,838 $134,772,996 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-54 17,380 $134,790,376 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: PRINCIPAL 2018 2019 2020 2021 2022 2023 2024 TOTALS $ 543,626 557,021 570,746 584,809 599,219 613,984 629,113 INTEREST $ $4,098,518 100,988 87,592 73,868 59,804 45,394 30,630 15,502 $413,778 Legal Debt Margin There is no legal debt margin for loans payable. 16-55 TOTAL $ 644,614 644,613 644,614 644,613 644,613 644,614 644,615 $4,512,296 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: PRINCIPAL 2018 2019 2020 TOTALS $ INTEREST $ 9,285,000 9,755,000 1,465,000 $20,505,000 809,738 441,650 54,938 $1,306,326 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-56 TOTAL $ 10,094,738 10,196,650 1,519,938 $21,811,326 Pima County FY 2017/2018 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue obligations are summarized as follows: INTEREST PRINCIPAL 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 $ 39,890,000 44,510,000 54,490,000 57,520,000 59,760,000 62,725,000 56,170,000 57,190,000 38,895,000 19,550,000 8,075,000 3,515,000 3,615,000 3,710,000 3,815,000 $ TOTALS $513,430,000 $ 132,837,683 23,744,600 22,407,926 20,244,165 17,645,351 14,911,241 12,066,914 8,996,122 6,254,794 3,464,293 1,590,548 686,061 357,261 258,510 157,059 52,838 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-57 TOTAL $ 63,634,600 66,917,926 74,734,165 75,165,351 74,671,241 74,791,914 65,166,122 63,444,794 42,359,293 21,140,548 8,761,061 3,872,261 3,873,510 3,867,059 3,867,838 $ 646,267,683 Pima County FY 2017/2018 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary property tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary property tax is used to pay debt service for capital expenditures, special County taxing districts, and some “budget override” amounts approved by voters. Beginning in 2015, primary and secondary property taxes are both based on the taxable net assessed value of the property. For locally assessed real property and mobile homes, the taxable net assessed value is based on the property’s limited value. For centrally assessed real property and personal property excluding mobile homes, the taxable net assessed value is based on the property’s full cash value. The taxable net assessed value is set by multiplying the applicable limited value or full cash value of the property by an assessment ratio based on the property’s use classification and then subtracting any constitutionally defined exemptions. All property in the County has a full cash value and a limited value. The full cash value1 of each property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Legislature and Arizona Department of Revenue. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 each year for most real property is an amount 5 percent greater than the previous year’s limited value. The limited value of a property cannot exceed its full cash value, however. For personal property and certain centrally assessed property, such as mines and utilities, the limited value is set to the full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property, with each class having a different assessment ratio. The same assessment ratio is applied to the full cash value and limited value to determine a property’s taxable assessed value for secondary4 and primary5 property taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, and disabled individuals are given partial exemptions from property tax. The amount of the exemption is determined by the taxable value of the property and the person’s income. The Assessor identifies the amount of property that is exempt. The largest amount of exempt property in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. For FY 2017/18, the taxable net assessed value for the County’s primary property tax and secondary property tax is 3.30% greater than last year’s taxable net assessed value. Endnotes 1 See Full Cash Value By Class: 2013-2017. 2 See Limited Value By Class: 2013-2017. 3 See Assessment Ratios By Class: 2013-2017. 4 See Full Cash Net Assessed Value By Class: 2013-2017. 5 See Limited Net Assessed Value By Class: 2013-2017. 16-58 Pima County FY 2017/2018 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE STATUTORY FORMULA FULL CASH VALUE Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE ASSESSMENT RATIOS (FY 2017/18) FULL CASH NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) - Exemption Mines*, Utilities*, and Commercial Real and Personal Property 18% Vacant Land and Agriculture 15% Residential: Primary Residence 10% Residential: Rental & Other 10% Railroads (varies)* 15% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 18% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows/widowers, disabled Add estimate of the Value of the Unsecured Personal Property Taxable Value determination (by legislative Class) SECONDARY TAX RATE (Levy /  Taxable Net Assessed Values) Set for each secondary fund Taxable Value Levy amount needed for each Fund PRIMARY TAX RATE (Levy /  Taxable Net Assessed Values) Set for each primary fund PRIMARY TAX (Primary Tax Rate x Taxable Net Assessed Value) for each primary fund SECONDARY TAX (Secondary Tax Rate x Taxable Net Assessed Value) for each secondary fund TAX BILLS Real Property & All Personal Property Paid in two installments: Due October 1 and March 1 16-59 Pima County FY 2017/2018 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2013-2017 2013 Legislative Class I. 8 -14. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2014 % of Total Amount 12,345,774,193 16.55% 1,330,728,734 1.78% 2015 % of Total Amount 12,297,487,370 16.31% 1,380,768,162 1.83% 2016 % of Total Amount 12,660,191,638 15.91% 1,171,908,948 1.47% 2017 % of Total Amount 13,272,581,907 15.89% 1,183,202,956 1.42% % of Total Amount 13,624,868,363 16.07% 1,167,910,923 1.38% All Class I Property 13,676,502,927 18.33% 13,678,255,532 18.14% 13,832,100,586 17.38% 14,455,784,863 17.31% 14,792,779,286 17.45% II. R. Vacant Land / Agricultural R.E. 12,228,776,011 16.40% 12,451,875,029 16.52% 12,557,745,506 15.79% 12,118,459,931 14.51% 11,396,701,449 13.44% II. P. Vacant Land / Agricultural P.P. 69,054,943 0.09% 68,077,338 0.09% 50,818,411 0.06% 46,501,917 0.06% 75,342,488 0.09% 16-60 All Class II Property 12,297,830,954 16.49% 12,519,952,367 16.61% 12,608,563,917 15.85% 12,164,961,848 14.57% 11,472,043,937 13.53% III. Residential, Owner Occupied 37,227,263,168 49.91% 34,435,159,440 45.68% 36,440,185,060 45.81% 39,202,337,154 46.94% 40,121,567,068 47.33% IV. Residential, Renter Occupied 10,473,817,244 14.04% 13,920,392,173 18.46% 15,758,097,334 19.81% 16,745,687,857 20.04% 17,382,255,295 20.50% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests Percent Change From Previous Year 58,865,050 0.08% 67,092,166 0.09% 79,079,597 0.10% 86,079,063 0.10% 98,438,881 0.12% 841,059,802 1.13% 754,689,687 1.00% 818,435,613 1.03% 857,872,615 1.03% 891,554,343 1.05% 6,225,902 0.01% 6,274,314 0.01% 5,833,656 0.01% 5,639,927 0.01% 5,754,879 0.01% 917,924 0.00% 917,924 0.00% 624,225 0.00% 174,896 0.00% 7,583,778 0.01% 6,421,784 0.01% 7,239,443 0.01% 2,009,617 0.00% 0.00% 8,194,672 0.01% 74,590,066,749 75,389,155,387 79,550,159,431 83,520,547,840 84,772,588,361 -4.04% 1.07% 5.52% 4.99% 1.50% Sources: Values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January of each year. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2017/2018 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2013-2017 2013 Legislative Class I. 8-14. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2014 % of Total Amount 12,120,738,012 16.54% 1,318,886,809 1.80% 2015 % of Total Amount 12,099,711,523 16.26% 1,380,768,162 1.86% 2016 % of Total Amount 12,214,811,881 15.97% 1,171,908,948 1.53% 2017 % of Total Amount 12,751,066,532 16.16% 1,183,202,956 1.50% % of Total Amount 12,988,416,780 16.14% 1,167,910,923 1.45% All Class I Property 13,439,624,821 18.34% 13,480,479,685 18.12% 13,386,720,829 17.50% 13,934,269,488 17.66% 14,156,327,703 17.59% II. R. Vacant Land / Agricultural R.E. 11,282,314,776 15.40% 11,904,855,335 16.00% 12,011,594,671 15.70% 11,650,951,589 14.76% 10,898,930,606 13.55% II. P. Vacant Land / Agricultural P.P. 68,923,430 0.10% 68,077,338 0.09% 50,818,411 0.07% 46,501,917 0.06% 75,342,488 0.09% 16-61 All Class II Property 11,351,238,206 15.50% 11,972,932,673 16.09% 12,062,413,082 15.77% 11,697,453,506 14.82% 10,974,273,094 13.64% III. Residential, Owner Occupied 37,194,981,439 50.77% 34,349,830,511 46.17% 35,065,865,143 45.84% 36,826,454,428 46.67% 38,505,085,876 47.86% IV. Residential, Renter Occupied 10,375,983,567 14.16% 13,772,437,519 18.51% 15,088,064,774 19.73% 15,554,980,397 19.71% 15,884,855,447 19.74% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests Percent Change From Previous Year 58,360,706 0.08% 66,523,685 0.09% 77,714,940 0.10% 80,786,411 0.10% 85,176,830 0.11% 827,950,874 1.13% 747,149,376 1.00% 795,653,037 1.04% 809,814,536 1.03% 840,478,444 1.04% 6,119,050 0.01% 6,211,538 0.01% 5,819,311 0.01% 5,450,810 0.01% 5,509,784 0.01% 860,375 0.00% 894,883 0.00% 492,030 0.00% 131,317 0.00% 7,583,778 0.01% 6,421,784 0.01% 6,911,273 0.01% 2,004,498 0.00% 0.00% 8,193,129 0.01% $73,262,702,816 $74,402,881,654 $76,489,654,419 $78,911,345,391 $80,459,900,307 -3.71% 1.56% 2.80% 3.17% 1.96% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January of each year. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2017/2018 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2013-2017 Legislative Class 2013 2014 2015 2016 2017 I. 1-14 Commercial, Mines, Utilities Real & Personal Property 19.50% 19.00% 18.50% 18.00% 18.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 15.00% 15.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 15.00% 16.00% 15.00% 14.00% 15.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Full Cash Value 12.68% 12.58% 12.38% 12.07% 12.03% Weighted Average Assessment Ratio for Limited Value 12.62% 12.55% 12.39% 12.11% 12.04% III. Residential, Primary Residence IV. Residential, Rental & Other V. Railroads IX. Possessory Interests Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-62 Pima County FY 2017/2018 Adopted Budget FULL CASH NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2013-2017 2013 Legislative Class I. 8 -14. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2014 % of Total Amount 2,157,110,730 28.30% 256,415,847 3.36% 2,413,526,577 31.66% 2015 % of Total Amount 2,080,393,403 27.45% 258,052,514 3.40% 2,338,445,917 30.85% 2016 % of Total Amount 2,081,422,201 26.33% 216,452,423 2.74% 2,297,874,624 29.07% 2017 % of Total Amount 2,108,710,171 25.52% 212,700,038 2.57% 2,321,410,209 28.09% % of Total Amount 2,215,214,158 26.03% 209,903,169 2.47% 2,425,117,327 28.50% II. R. Vacant Land / Agricultural R.E. 439,909,044 5.77% 413,759,181 5.46% 397,060,760 5.02% 358,267,413 4.34% 339,658,308 3.99% II. P. Vacant Land / Agricultural P.P. 3,322,740 0.04% 3,427,493 0.05% 2,801,626 0.04% 2,116,920 0.02% 2,399,725 0.03% 443,231,784 5.81% 417,186,674 5.51% 399,862,386 5.06% 360,384,333 4.36% 342,058,033 4.02% All Class II Property 16-63 III. Residential, Owner Occupied 3,690,043,699 48.40% 3,409,651,055 44.98% 3,610,703,154 45.67% 3,886,108,879 47.03% 3,978,209,871 46.75% IV. Residential, Renter Occupied 1,024,062,086 13.43% 1,365,044,133 18.01% 1,544,007,933 19.53% 1,639,046,335 19.84% 1,703,412,445 20.03% V. Railroads 8,829,761 0.12% 10,734,741 0.14% 11,861,940 0.15% 12,051,073 0.15% 14,765,832 0.17% 42,615,692 0.56% 37,488,217 0.49% 40,675,804 0.51% 42,610,899 0.52% 44,308,610 0.52% 1,214,053 0.02% 1,192,120 0.02% 1,079,227 0.01% 1,015,188 0.01% 1,035,879 0.01% VIII. Historic Rental Residential 91,792 0.00% 91,792 0.00% 62,423 0.00% 17,490 0.00% IX. Possessory Interests 75,836 0.00% 64,219 0.00% 62,648 0.00% 20,096 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial Percent Change From Previous Year 0.00% 81,951 0.00% $7,623,691,280 $7,579,898,868 $7,906,190,139 $8,262,664,502 $8,508,989,948 -6.70% -0.57% 4.30% 4.51% 2.98% Sources: Values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January of each year. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2017/2018 Adopted Budget LIMITED NET ASSESSED VALUE FOR TAX YEARS 2013-2017 2013 Legislative Class I. 8-14. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2014 % of Total Amount 2,121,813,049 28.07% 254,156,433 3.36% 2,375,969,482 31.43% 2015 % of Total Amount 2,050,871,063 27.27% 258,052,514 3.43% 2,308,923,577 30.70% 2016 % of Total Amount 2,013,722,768 26.43% 216,452,423 2.84% 2,230,175,191 29.27% 2017 % of Total Amount 2,033,800,884 26.02% 212,700,038 2.72% 2,246,500,922 28.74% % of Total Amount 2,113,676,863 26.18% 209,903,169 2.60% 2,323,580,032 28.78% II. R. Vacant Land / Agricultural R.E. 426,659,489 5.64% 404,429,880 5.38% 382,241,360 5.02% 342,981,780 4.39% 318,622,250 3.95% II. P. Vacant Land / Agricultural P.P. 3,307,677 0.04% 3,427,493 0.05% 2,801,626 0.04% 2,116,920 0.03% 2,399,725 0.03% 429,967,166 5.68% 407,857,373 5.43% 385,042,986 5.06% 345,098,700 4.42% 321,021,975 3.98% All Class II Property 16-64 III. Residential, Owner Occupied 3,686,808,223 48.77% 3,401,121,728 45.24% 3,473,421,256 45.58% 3,648,755,938 46.68% 3,816,829,614 47.27% IV. Residential, Renter Occupied 1,015,072,592 13.43% 1,351,489,802 17.98% 1,479,335,273 19.41% 1,523,808,131 19.49% 1,557,914,748 19.28% V. Railroads 8,754,108 0.12% 10,643,789 0.14% 11,657,245 0.15% 11,310,098 0.15% 12,776,527 0.16% 41,202,437 0.55% 37,111,820 0.49% 39,540,498 0.52% 40,211,648 0.51% 41,761,124 0.52% 1,193,216 0.02% 1,180,192 0.02% 1,076,573 0.01% 981,146 0.01% 991,762 0.01% VIII. Historic Rental Residential 86,037 0.00% 89,488 0.00% 49,203 0.00% 13,132 0.00% IX. Possessory Interests 75,836 0.00% 64,219 0.00% 62,648 0.00% 20,045 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial Percent Change From Previous Year 0.00% 81,935 0.00% $7,559,129,097 $7,518,481,988 $7,620,360,873 $7,816,699,760 $8,074,957,717 -6.38% -0.54% 1.36% 2.58% 3.30% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January of each year. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2017/2018 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) 16-65 Fiscal Year Original Real Property Tax Levy 2006-07 330,240 (322) 329,918 318,520 96.5% 329,818 100.0% 2007-08 362,535 (622) 361,913 348,741 96.2% 361,687 99.9% 2008-09 379,674 (360) 379,314 363,624 95.8% 379,040 99.9% 2009-10 402,062 (106) 401,956 384,983 95.8% 401,662 99.9% 2010-11 402,532 (384) 402,148 383,978 95.4% 400,273 99.5% 2011-12 383,709 383,709 369,100 96.2% 382,141 99.6% 2012-13 370,922 370,922 357,556 96.4% 369,401 99.6% 2013-14 368,313 368,313 355,338 96.5% 366,935 99.6% 2014-15 411,484 411,484 397,670 96.6% 410,465 99.8% 2015-16 433,549 433,549 418,716 96.6% 418,716 96.6% Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Source: Pima County Comprehensive Annual Financial Report, Fiscal Year Ending June 30, 2016, Exhibit D - 8. (1) Collected through June 30, 2016(1) Amounts collected are on a cash basis rather than the modified accrual basis used in financial statements. Amount Percent of Adjusted Levy Pima County FY 2017/2018 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) Pima County(2) Regional Flood Control District(3) County Free Library State of Arizona State Education Assistance Junior College District City of Tucson City of South Tucson Central AZ Water Conservation District(4) 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 2010/11 4.1063 0.2635 0.3100 0.0000 0.3564 1.0848 0.9550 0.1999 0.1000 2011/12 4.2396 0.2635 0.3460 0.0000 0.4259 1.1094 1.1621 2.6603 0.1000 2012/13 4.2425 0.2635 0.3460 0.0000 0.4717 1.1741 1.2639 2.7640 0.1000 2013/14 4.4921 0.2635 0.3753 0.0000 0.5123 1.2933 1.4304 2.9776 0.1400 2014/15 5.0251 0.3035 0.4353 0.0000 0.5089 1.3344 1.4606 0.2528 0.1400 2015/16 5.1344 0.3135 0.5153 0.0000 0.5054 1.3689 1.5960 0.2528 0.1400 2016/17 5.0364 0.3335 0.5153 0.0000 0.5010 1.3733 1.5982 0.2528 0.1400 2017/18 5.2055 0.3135 0.5053 0.0000 0.4875 1.3890 1.4342 0.2487 0.1400 Fiscal Year 16-66 (1) (2) (3) (4) Some rates apply to limited areas or base measures. Pima County property tax includes a Transportation Property Road Tax of $0.2500 in FY 2017/18. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Use Fee of $305.00 in fiscal year 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, $427.00 in 2011/12, $474.00 in 2012/13, $548.00 in 2013/14, $615.00 in 2014/15, $685 in 2015/16, $706 in 2016/17, and $758 in 2017/18. The District also levied an Annual Membership Dues Fee of $4.34 per lot in fiscal year 2011/12, $6.24 per lot in 2012/13, $8.38 per lot in 2013/14, $9.87 per lot in 2014/15, $13.21 per lot in 2015/16, $16.89 per lot in 2016/17, and $23.58 per lot in 2017/18. Pima County FY 2017/2018 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2016 Incorporated Towns & Cities Annual % Change Unincorporated Pima County Population Annual % Change Total Pima County Population 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% 2011 631,124 0.52% 354,957 0.46% 986,081 0.50% 2012 633,499 0.38% 356,881 0.54% 990,380 0.44% 2013 637,874 0.69% 358,172 0.36% 996,046 0.57% 2014 645,095 1.13% 362,067 1.09% 1,007,162 1.12% 2015 648,348 0.50% 361,023 -0.29% 1,009,371 0.22% 2016 651,449 0.48% 361,654 0.17% 1,013,103 0.37% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Office of Economic Development. 16-67 Population Annual % Change Year Pima County FY 2017/2018 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2005 - 2016, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2011 6,438,178 986,081 15.32% 3,843,370 59.70% 1,608,727 24.99% 2012 6,498,569 990,380 15.24% 3,884,705 59.78% 1,623,484 24.98% 2013 6,581,054 996,046 15.14% 3,944,859 59.94% 1,640,149 24.92% 2014 6,667,241 1,007,162 15.11% 4,008,651 60.12% 1,651,428 24.77% 2015 6,758,251 1,009,371 14.93% 4,076,438 60.32% 1,672,442 24.75% 2016 6,835,518 1,013,103 14.82% 4,137,076 60.52% 1,685,339 24.66% 2020 7,346,800 1,064,400 14.49% 4,480,900 60.99% 1,801,500 24.52% 2030 8,535,900 1,176,400 13.78% 5,280,100 61.86% 2,079,400 24.36% 2040 9,706,800 1,276,700 13.15% 6,031,000 62.13% 2,399,100 24.72% 2050 10,820,900 1,370,500 12.67% 6,698,400 61.90% 2,752,000 25.43% Note: Population as of July 1 for the year indicated. Source for July 1, 2005, to July 1, 2016, population estimates: Arizona Office of Economic Opportunity. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Population Projections: 2015-2050, Medium Series, Arizona Office of Economic Opportunity. 16-68 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY 16-69 Mining & Logging Construction Manufacturing Private Service Providers Government 3.7% 1,800 26,600 27,400 252,000 77,900 446,800 5.8% 1,900 22,900 27,100 249,700 79,800 984,274 441,800 9.1% 1,700 16,700 24,900 238,900 79,100 2010 981,168 434,100 9.3% 1,800 15,100 23,800 234,400 78,200 2011 986,081 427,300 8.5% 1,900 14,500 23,300 237,900 76,800 2012 990,380 428,800 7.4% 2,100 14,400 23,200 242,400 77,700 2013 996,046 427,000 6.8% 2,300 15,400 23,000 245,300 77,200 2014 1,007,162 434,500 6.0% 2,300 14,800 22,500 249,100 77,000 2015 1,009,371 441,200 5.4% 2,300 14,600 22,600 253,000 76,200 2016 1,013,103 448,900 4.9% 1,600 14,900 23,200 257,200 76,400 Year Population as of July 1 Total Unemployment Employment Rate 2007 977,258 441,600 2008 984,032 2009 Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Office of Economic Opportunity. Pima County FY 2017/2018 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration East Building Administration West Building Legal Services Building Public Works Building Public Service Center Bank of America Building Pima Emergency Communications & Operations Center 724-9999 711 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 240 N. Stone Avenue 33 N. Stone Avenue 3434 E. 22nd Street Tucson, AZ 85713 General Government Services Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ally Miller Ramon Valadez Sharon Bronson Steve Christy Richard Elias Bill Staples Julie Castaneda C.H. Huckelberry Brad R. Nelson 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 240 N. Stone Avenue, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Road Tucson, AZ 85756 150 W. Congress St, 3rd Fl 130 W Congress St, 6th Fl 1291 S. Mission Road Tucson, AZ 85713 130 W Congress St, 10th Fl 724-2738 724-8126 724-8051 724-8094 724-8126 724-8172 724-8449 724-8751 724-6830 Facilities Management Finance & Risk Management Fleet Services Lisa Josker Keith Dommer Frank Samaniego General Government Services Administration Human Resources Information Technology Office of Emergency Mgmt. & Homeland Security Procurement Recorder Treasurer Wireless Integrated Network (PCWIN) Tom Burke 150 W Congress St, 4th Fl 33 N. Stone, 14th Fl 3434 E. 22nd St, Ste A Tucson, AZ 85713 130 W Congress St, 3rd Fl 240 N. Stone Avenue 240 N. Stone Avenue 3434 E. 22nd St, Ste B Tucson, AZ 85713 724-8028 724-7580 724-9313 Diane Frisch Mark B. Evans Jan Lesher 33 N. Stone Ave, 8th Fl 130 W. Congress St, 1st Fl 130 W. Congress St, 10th Fl 724-7353 724-3334 724-8977 Margaret Kish 2797 E Ajo Way Tucson, AZ 85713 2797 E Ajo Way Tucson, AZ 85713 724-6745 Allyn Bulzomi Jesse Rodriguez Jeff Guthrie Mary Jo Furphy F. Ann Rodriguez Beth Ford, CPA John Voorhees 724-3104 724-8496 724-5920 724-3030 724-8161 724-4350 724-8341 724-8508 Community Resources Attractions & Tourism Communications Office Community & Economic Dev. Grants and Data Office Community Development & Neighborhood Conservation Community Services, Employment & Training Charles Casey 16-70 724-6742 Pima County FY 2017/2018 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted. Community Resources (Continued) Kino Sports Complex / Stadium District School Superintendent Maureen Ochoa 2500 E. Ajo Way Tucson, AZ 85713 200 N. Stone 222-1001 130 W. Congress St, 10th Fl 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 2825 E. District St Tucson, AZ 85714 4000 N. Silverbell Rd, Tucson, AZ 85745 724-8977 724-7765 110 W. Congress St, 1st Fl 240 N. Stone Avenue 724-3200 724-5442 32 N. Stone Ave, 14th Fl 111 La Mina Avenue, Ajo, AZ 85321 601 N. La Canada Drive Green Valley, AZ 85614 240 N. Stone Avenue 724-5600 387-7684 2225 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, Ste 2100 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress Street, 4th Fl 724-2068 724-8410 724-9516 724-7454 724-5256 Linda Mayro 130 W. Congress St, 6th Fl 201 N. Stone Ave, 1st Fl 33 N. Stone Ave, Ste 700 3500 W. River Rd Tucson, AZ 85741 201 N. Stone Ave, 6th Fl Carmine Debonis, Jr. Suzanne Shields 130 W. Congress St, 10th Fl 201 N. Stone Ave, 9th Fl 724-8474 724-4680 Jackson Jenkins 201 N. Stone Ave, 8th Fl 724-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 724-6410 Dustin Williams 724-8451 Health Services Behavioral Health Health Dr. Francisco Garcia Marcy Flanagan Medical Examiner Dr. Gregory Hess Pima Animal Care Center Kristen Auerbach 724-8600 724-5908 Justice & Law Clerk of the Superior Court Constables County Attorney Justice Court Ajo Toni Hellon Michael Stevenson, Admin Constable Barbara LaWall Judge John Peck Justice Court Green Valley Judge Lisa Royal Justice Court Tucson Presiding Judge Adam Watters Presiding Judge Kathleen Quigley Lori Lefferts Mark Napier Juvenile Court Public Defense Services Sheriff Superior Court Presiding Judge Kyle Bryson 222-0200 724-3505 724-6966 351-4600 724-4200 Public Works Capital Projects Development Services Environmental Quality Natural Resources, Parks & Recreation Office of Sustainability & Conservation Public Works Admin Regional Flood Control District Regional Wastewater Reclamation Transportation Michelle Campagne Carla Blackwell Ursula Nelson Chris Cawein 16-71 724-6451 This page intentionally left blank. 16-72