Pima County Arizona Adopted Budget Fiscal Year 2015/2016 TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps .............................................................................................. 1-1 Background Information....................................................................................................... 1-2 Demographic Data ............................................................................................................... 1-4 INTRODUCTION Organization ........................................................................................................................ 2-1 Services Provided ................................................................................................................ 2-2 The Budgetary Process ....................................................................................................... 2-3 Fund Composition .......................................................................................................... 2-3 Basis of Presentation ..................................................................................................... 2-3 Basis of Budgeting ......................................................................................................... 2-3 Budgetary Control .......................................................................................................... 2-3 Budget Amendments ..................................................................................................... 2-4 Budget Preparation and Approval .................................................................................. 2-4 LEGAL REQUIREMENTS County Spending Limitation ................................................................................................. 3-1 Tentative Budget Preparation and Publication ..................................................................... 3-1 Final Budget Adoption ......................................................................................................... 3-2 Budget Revisions ................................................................................................................. 3-2 Truth in Taxation.................................................................................................................. 3-2 Adoption of Tax Levy ........................................................................................................... 3-3 Property Tax Levy Limitation ............................................................................................... 3-3 Secondary Property Tax Levy.............................................................................................. 3-3 Pima County Budget Resolution .......................................................................................... 3-7 County Free Library District Budget Resolution ................................................................... 3-8 Flood Control District Budget Resolution ............................................................................. 3-9 Stadium District Budget Resolution...................................................................................... 3-10 Levy of Taxes Resolution .................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis................................................................................................................... 4-1 Recommended Budget Memorandum ................................................................................. 4-4 Tentative Budget Memorandum ........................................................................................... 4-37 Adopted Budget Memorandum ............................................................................................ 4-50 BUDGET OVERVIEW Summary of Overview ......................................................................................................... 5-1 Financial Structure ............................................................................................................... 5-2 Consolidated Overview of County Budget by Fund .............................................................. 5-6 Total County Budget by Source and Use ............................................................................. 5-7 Revenues & Expenditures for Fiscal Years 2013/2014 Through 2015/2016 ........................ 5-8 Budget in Brief 2015/2016 ................................................................................................... 5-10 Full Time Equivalent Positions ............................................................................................. 5-15 Capital Improvement Program Overview ............................................................................. 5-19 BUDGET PLANNING PRACTICES Financial Policies ................................................................................................................. 6-1 Non-Financial and Strategic Planning .................................................................................. 6-15 i STATE REPORTS Summary of State Reports................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information ................................................................. 7-3 Summary by Fund Type of Revenues .................................................................................. 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by of Expenditures by Fund and Department ...................................................... 7-14 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-17 Summary of Full Time Employees ....................................................................................... 7-21 SUMMARY SCHEDULES Summary of Schedules........................................................................................................ 8-1 Fiscal Years 2013/2014-2015/2016 Summary of Changes in Fund Balances ........................................................................ 8-2 Summary of Expenditures by Fund and Department ...................................................... 8-5 Summary of Revenues by Fund and Category............................................................... 8-8 Summary of Expenditures by Functional Area and Department ..................................... 8-12 Summary of Revenue by Functional Area and Department............................................ 8-14 Summary of Expenditures by Fund and Object: Bureau ................................................. 8-16 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-20 REVENUE SOURCES Purpose, Source List, and Dollar Summary ......................................................................... 9-1 General Fund ...................................................................................................................... 9-2 Capital Projects ................................................................................................................... 9-4 County Free Library ............................................................................................................. 9-5 Debt Service ........................................................................................................................ 9-6 Development Services ......................................................................................................... 9-7 Economic Development and Tourism .................................................................................. 9-8 Employment and Training .................................................................................................... 9-9 Environmental Quality.......................................................................................................... 9-10 Fleet Services ...................................................................................................................... 9-11 Health .................................................................................................................................. 9-12 Health Benefits Trust Fund .................................................................................................. 9-13 IT Computer Hardware Software ......................................................................................... 9-14 Other Special Revenue Funds ............................................................................................. 9-15 Parking Garages.................................................................................................................. 9-17 Print Shop............................................................................................................................ 9-18 Regional Flood Control District ............................................................................................ 9-19 Regional Wastewater Reclamation ...................................................................................... 9-20 Risk Management................................................................................................................ 9-21 Stadium District ................................................................................................................... 9-22 Telecommunications ............................................................................................................ 9-23 Transportation ..................................................................................................................... 9-24 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-25 ii FUNCTIONAL AREAS BY PROGRAM General Government Services Summary of Expenditures by Fund: Program ...................................................................... 10-1 Summary of Revenues by Fund: Program ........................................................................... 10-4 Summary of Full Time Equivalents: Program ....................................................................... 10-6 Assessor.............................................................................................................................. 10-9 Board of Supervisors ........................................................................................................... 10-15 Clerk of the Board................................................................................................................ 10-19 Communications Office........................................................................................................ 10-25 County Administrator ........................................................................................................... 10-29 Elections .............................................................................................................................. 10-33 Facilities Management ......................................................................................................... 10-37 Finance & Risk Management ............................................................................................... 10-49 Fleet Services ...................................................................................................................... 10-67 Human Resources ............................................................................................................... 10-75 Information Technology ....................................................................................................... 10-85 Non Departmental ............................................................................................................... 10-93 Procurement ........................................................................................................................ 10-103 Recorder.............................................................................................................................. 10-113 Treasurer ............................................................................................................................. 10-123 Community Resources Summary of Expenditures by Fund: Program ...................................................................... 11-1 Summary of Revenues by Fund: Program ........................................................................... 11-3 Summary of Full Time Equivalents: Program ....................................................................... 11-4 Community & Economic Development Administration ......................................................... 11-5 Community Development & Neighborhood Conservation .................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies ........................ 11-23 Community Services, Employment & Training ..................................................................... 11-25 County Free Library ............................................................................................................. 11-33 Economic Development & Tourism ...................................................................................... 11-41 Kino Sports Complex ........................................................................................................... 11-45 Natural Resources, Parks & Recreation............................................................................... 11-49 School Superintendent ........................................................................................................ 11-67 Stadium District ................................................................................................................... 11-75 Health Services Summary of Expenditures by Fund: Program ...................................................................... 12-1 Summary of Revenues by Fund: Program ........................................................................... 12-2 Summary of Full Time Equivalents: Program ....................................................................... 12-3 Behavioral Health ................................................................................................................ 12-5 Environmental Quality.......................................................................................................... 12-11 Solid Waste Management .............................................................................................. 12-17 Tire Recycling Program ................................................................................................. 12-19 Water and Waste ........................................................................................................... 12-20 Health .................................................................................................................................. 12-23 Pima Animal Control ...................................................................................................... 12-33 Office of Emergency Management and Homeland Security ................................................. 12-37 iii Justice & Law Summary of Expenditures by Fund: Program ...................................................................... 13-1 Summary of Revenues by Fund: Program ........................................................................... 13-3 Summary of Full Time Equivalents: Program ....................................................................... 13-5 Clerk of the Superior Court .................................................................................................. 13-7 Constables .......................................................................................................................... 13-21 County Attorney ................................................................................................................... 13-25 Forensic Science Center ..................................................................................................... 13-37 Justice Court Ajo ................................................................................................................. 13-41 Justice Court Green Valley .................................................................................................. 13-47 Justice Courts Tucson ......................................................................................................... 13-51 Juvenile Court...................................................................................................................... 13-59 Public Defense Services ...................................................................................................... 13-71 Public Fiduciary ................................................................................................................... 13-81 Sheriff .................................................................................................................................. 13-85 Superior Court ..................................................................................................................... 13-99 Public Works Summary of Expenditures by Fund: Program ...................................................................... 14-1 Summary of Revenues by Fund: Program ........................................................................... 14-3 Summary of Full Time Equivalents: Program ....................................................................... 14-4 Capital Projects ................................................................................................................... 14-5 Capital Projects List ....................................................................................................... 14-9 Development Services ......................................................................................................... 14-15 Office of Sustainability and Conservation............................................................................. 14-25 Project Management Office ................................................................................................. 14-31 Public Works Administration ................................................................................................ 14-35 Real Property....................................................................................................................... 14-39 Regional Flood Control District ............................................................................................ 14-43 Regional Wastewater Reclamation ...................................................................................... 14-57 Transportation ..................................................................................................................... 14-65 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary ............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ........................................ 15-5 Summary of Active Capital Improvement Projects ............................................................... 15-9 Major Capital Improvement Program Projects...................................................................... 15-15 SUPPLEMENTAL INFORMATION Supplemental Information Summary .................................................................................... 16-1 Glossary of Terms and Acronyms ........................................................................................ 16-2 Department Listing .............................................................................................................. 16-24 Pima County Budget Policies............................................................................................... 16-29 Pima County Debt Policies and Practices ............................................................................ 16-38 Bonding Disclosure, Accountability and Implementation ...................................................... 16-42 Long Term Debt Service Schedules .................................................................................... 16-50 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 16-56 Components of Arizona’s Property Tax System ................................................................... 16-57 Full Cash Values By Class: 2011 - 2015 .............................................................................. 16-58 Limited Values By Class: 2011 - 2015 ................................................................................. 16-59 Assessment Ratios By Class: 2011 - 2015 .......................................................................... 16-60 Full Cash Net Assessed Values By Class: 2011 - 2015 ....................................................... 16-61 Limited Net Assessed Value: 2011 - 2015 ........................................................................... 16-62 Property Tax Levies and Collections - Ten Year History ...................................................... 16-63 iv Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2014 ............. 16-65 Pima County Population Estimates & Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2014, 2020, 2030, 2040, 2050 ........................................... 16-66 Population & Employment - Ten Year History ...................................................................... 16-67 Addresses & Telephone Numbers ....................................................................................... 16-68 v PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2015/2016 SHARON BRONSON, CHAIR District 3 ALLY MILLER, MEMBER RAMÓN VALADEZ, MEMBER District 1 District 2 RAYMOND CARROLL, MEMBER RICHARD ELÍAS, VICE CHAIR District 4 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Keith Dommer, Director Robert W. Johnson, Budget Division Manager Craig Horn, Budget Supervisor Lisa Merin Edwards, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Annie Li Brian Johnson Bruce Basemann Darol Cridlebaugh Eric Howard John Bruno Katherine Simmons Kevin Frakes Melanie Parker Michael Garland Robert Placencio Stephanie Storch PREFACE The Fiscal Year 2015/2016 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a three-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2015/2016 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary Schedule of Estimated Revenues and Expenditures/Expenses (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2015/2016. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. This page intentionally left blank. Map provided by: Pima Association of Governments 1-1 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,189 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.4 percent of the County’s land ownership, and 28.0 percent is held by Federal agencies as wildlife refuges, national forests, national parks and monuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.4 percent. Privately owned lands comprise 13.9 percent of the County’s total acreage. The county has a foreign trade zone encompassing 369 acres on four sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located in an Empowerment Zone. Employment tax credits, property tax reductions and other incentives to reduce operating costs are available for businesses locating within these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Afternoon Humidity2 Average Wind Speed2 1 2 Month with Highest Average June (100.3º) July (74.4º) August (2.39") June (93%) December (34%) Month with Lowest Average December (64.8º) December (39.1º) June (0.20") July (78%) June (13%) Annual Average 83.1º 55.8º Total Rainfall 11.59" 85% 25% April (7.9 mph) December (6.3 mph) 7.1 mph Source: National Climatic Data Center 1981-2010 Monthly Normals Source: Western Regional Climate Center. Average wind speed is based on years 2001 through 2011. 1-2 Pima County FY 2015/2016 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Six airlines provide air service to Arizona cities and other states for 3.24 million annual passenger departures/arrivals. Four smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX The corporate income tax in Arizona for 2015 is 6.0 percent of taxable income, with a $50 minimum tax. The tax rate will decrease each year until it equals 4.9 percent by 2017. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 4.5 percent, Marana and Oro Valley each have a general sales tax rate of 2.5 percent, and both Sahuarita and Tucson have 2 percent general sales tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2015/2016 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 0.8 and 5.1 percent of their taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .03 percent to 7.79 percent on the first $7,000 of wages for each employee during the calendar year based on the employer’s rating. Employers also may be subject to a 0.10 percent job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 84 percent between 1980 and 2010. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 2010 980,263 353,264 6,392,017 Source: U.S. Bureau of the Census. (Census population count on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1980 - 1990 2.3% 2.5% 3.0% Pima County - Total Unincorporated Pima County Arizona 1990 - 2000 2.4% 2.2% 3.4% Source: Pima County Budget Division. AGE DISTRIBUTION 2010 Census 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 0 - 14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2010 Census. 1-4 45 - 64 65 & over Pima County 2000 - 2010 1.5% 1.5% 2.2% Pima County FY 2015/2016 Adopted Budget POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2010) Native Hawaiian 0.2% Asian 2.6% African American 3.6% White & Hispanic/Latino (PERCENT OF TOTAL W HITE POPULATION, 2010) Not Identified 10.1% 2 or more Races 3.7% American Indian 3.3% White alone 55.3% Other Races 12.3% Hispanic or Latino 34.6% White 74.3% Source: Bureau of the Census, 2010 Census. Source: Bureau of the Census, 2010 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2009 2010 2011 2012 2013 2014 9.1% 9.9% 9.3% 9.3% 10.4% 9.6% 8.5% 9.5% 8.9% 7.4% 8.4% 8.1% 6.8% 7.8% 7.4% 6.2% 6.9% 6.2% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2014 Mining & Logging 0.6% Government 21.1% Construction 4.1% Manufacturing 6.2% Other Services 3.5% Trade, Transportation, & Utilities 16.6% Information 1.2% Leisure & Hospitality 11.4% Financial Activities 4.8% Education & Health Services 16.9% Professional & Business Services 13.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2015/2016 Adopted Budget MAJOR EMPLOYERS (Employers with 2,200 or more employees) Employees Company University of Arizona Raytheon Missile Systems State of Arizona** Davis-Monthan Air Force Base *** Pima County * Tucson Unified School District Banner – University Medical Center **** U.S. Customs and Border Protection ***** Freeport-McMoran Copper & Gold Inc. Wal-Mart Stores Inc.** City of Tucson * Tohono O’odham Nation ** Carondelet Health Network TMC HealthCare Asarco Albertsons (includes Safeway) ** Southern Arizona VA Health Care System Afni Inc. Pima Community College Sunnyside Unified School District Employment Sector Government (College Education) Manufacturing Government Government (Military) Government Government (K -12 Education) Services (Health) Government Mining Trade (Retail) Government Government Services (Health) Services (Health) Mining Trade (Grocery) Government (Health) Call Center, Business Services Government (College Education) Government (K-12 Education) 2013 11,047 9,933 9,439 8,933 7,330 6,525 6,329 4,135 5,600 5,200 4,918 4,350 3,476 2,954 2,366 616 2,450 1,950 2,177 2,000 2014 11,235 9,600 8,524 8,335 7,255 7,134 6,542 6,470 5,800 5,400 4,782 4,350 3,943 2,976 2,427 2,301 2,255 2,220 2,207 2,200 * Budgeted full-time equivalents reported by Pima County and City of Tucson for fiscal years 2013/14 and 2014/15. ** Employee counts for 2014/15 are based on Star estimates. *** The 2013/14 count included jobs at the 309 Aerospace Maintenance and Regeneration Group (AMARG), th but the 2014/15 total does not. **** Banner University Medical Center was formerly The University of Arizona Health Network. ***** In 2013/14, U.S. Customs and Border Protection jobs were not reported, but the 2014/15 total includes them. Source: Star 200 Directory, published by The Arizona Daily Star (April 26, 2015) and Pima County Budget Division. MAJOR MANUFACTURERS (Manufacturers with 300 or more employees) Company Raytheon Missile Systems Ventana Medical Systems IBM * Bombardier Aerospace Honeywell Aerospace * B/E Aerospace Hexcel Abbott Laboratories * Solar Industries Inc. * Texas Instruments Inc.* Frito-Lay * Sargent Aerospace & Defense * Precision Shooting Equipment * Type of Business Military and Defense Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Aerospace and Aircraft Aerospace and Aircraft Manufacturing and Research Manufacturing and Research Manufacturing and Research Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Employee counts for 2014/15 are based on Star estimates. Source: Star 200 Directory, published by The Arizona Daily Star (April 26, 2015). 1-6 Employees 2013 2014 9,933 9,600 1,100 1,200 915 915 913 865 800 800 720 604 500 500 450 450 400 400 370 370 395 325 315 315 N/A 309 Pima County FY 2015/2016 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Mining & Logging Other Services Government Total Non-Farm Employment 2009 58,600 58,600 47,600 38,700 25,100 16,700 17,100 4,700 1,700 13,400 79,100 361,300 2010 57,200 58,400 46,200 38,200 24,000 15,100 17,200 4,400 1,800 12,700 78,200 353,300 2011 58,000 59,900 47,100 39,100 23,400 14,500 16,900 4,200 1,900 12,600 76,800 354,400 2012 58,000 61,000 48,900 40,300 23,400 14,400 16,900 4,300 2,100 12,800 77,700 359,800 2013 59,200 61,600 49,900 40,100 23,200 15,400 17,300 4,300 2,300 12,700 77,200 363,100 2014 60,600 61,700 49,800 41,500 22,700 14,900 17,500 4,200 2,300 12,900 76,900 365,000 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2014 Occupations Office and Administrative Support Sales and Related Food Preparation and Serving Related Healthcare Practitioners and Technical Education, Training, and Library Management Transportation and Material Moving Business and Financial Operations Personal Care and Service Installation, Maintenance and Repair Construction and Extraction Protective Service Production Building and Grounds Cleaning and Maintenance Healthcare Support Computer and Mathematical Architecture and Engineering Community and Social Service Arts, Design, Entertainment, Sports, and Media Life, Physical, and Social Science Legal Farming, Fishing, and Forestry Percent of Total 17.5% 10.2% 9.8% 6.7% 6.1% 4.8% 4.6% 4.6% 4.5% 4.3% 3.7% 3.4% 3.3% 3.2% 2.9% 2.8% 2.1% 2.0% 1.4% 1.2% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2014. NEW COMPANIES IN PIMA COUNTY (New company announcements from July 2013 to June 2015) Projected Company Name Product or Service # of Jobs HomeGoods Distribution Center for Retailer 910 Yard House Leisure and Hospitality - Restaurant 266 Green Valley Hospital Health Services - Hospital 250 Cenpatico Integrated Care Health Services - Behavioral Health 250 VXI Global Solutions Business Services – Call Center 200 Hacienda at the River Health Care – CCRC 200 Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2015/2016 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY VALUE OF NEW PRIVATELY OWNED HOUSING UNITS AUTHORIZED Value of New Privately Owned Housing Units in $ Millions $2,500 $2,000 $1,500 $1,000 $500 $0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Source: U.S. Department of Commerce, United States Census Bureau RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) Retail Sales in $ Millions $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2005 2006 2007 2008 2009 2010 2011 2012 2013 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2014 INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; public defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors for the Air Quality Control District, the Board of Deposit, the Regional Flood Control District, various improvement districts, the Library District, the Stadium District, and as the Zoning Enforcement Board of Appeals. They are members of several statutory boards, commissions, and/or committees and various regional organizations such as the Pima Association of Governments, Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau), and the Tucson Regional Economic Opportunities Board. The Board of Supervisors is the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: GENERAL GOVERNMENT SERVICES General Government Services primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor; Board of Supervisors; Clerk of the Board; Communications Office; County Administrator; Elections; Facilities Management; Finance & Risk Management; Fleet Services; Human Resources; Information Technology; Non Departmental; Procurement; Recorder; and the Treasurer. COMMUNITY RESOURCES Community Resources provides educational, cultural, social, economic development and recreational programs to the public. The departments in this functional area are Community Development & Neighborhood Conservation; Community & Economic Development Administration; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; Natural Resources, Parks & Recreation; School Superintendent; and the Stadium District. HEALTH SERVICES Health Services provides various public health and animal control services, as well as medical assistance to indigents. The component departments are Behavioral Health; Environmental Quality; Health; and Office of Emergency Management and Homeland Security. JUSTICE & LAW Justice & Law provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Forensic Science Center; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Public Defense Services; Public Fiduciary; Sheriff; and Superior Court. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Office of Sustainability & Conservation; Project Management Office; Public Works Administration; Real Property; Regional Flood Control District; Regional Wastewater Reclamation; and Transportation. 2-2 THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Health Benefits Trust, IT Leased Hardware, Enterprise Software, and Server Storage; Print Shop, Risk Management, and Telecommunications, are described in the budget document but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost unit/object line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2015/2016 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund; expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives 2-3 than noted solely by the spending ceilings granted by the Board of Supervisors. To monitor compliance with these budgetary constraints, departments prepare both revenue and expenditure projections on a monthly basis and the projections are compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year new positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support including personnel services, operating expenses, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2015/16-2019/20 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2015/16 is provided below. October 28, 2014 Planning and Budgeting System (the budget system) released for budgeting October 28, 2014 Base target budgets for General Fund departments, assumptions, location of SharePoint site and other information are distributed to departments October/ November 2014 Budget training for department representatives January 16, 2015 Operational, Grant and CIP Budgets due to the Budget Division, Grants Management and Finance CIP from departments March 6, 2015 County Administrator department meetings regarding CIP budgets March 13, 2015 County Administrator meets with County Budget Division staff March 13, 2015 – April 10, 2015 County Administrator gives direction to the Budget Division April 7, 14 and 21, 2015 Fiscal year 2015/16 Requested Budget Hearings April 30, 2015 County Administrator submits Recommended Budget to the Board May 5 and 12, 2015 Fiscal year 2015/16 Requested Budget Hearings May 19, 2015 Board of Supervisors Recommended Budget public hearings May 19, 2015 Board of Supervisors Tentative Budget adoption June 16, 2015 Board of Supervisors Final Budget adoption August 17, 2015 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT 2-6 CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES HEALTH SERVICES JUSTICE & LAW ENFORCEMENT PUBLIC WORKS Pima County FY 2015/2016 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statutes (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary property taxation and secondary property taxation. This amount, plus all other sources of revenue, as estimated, and restricted and unrestricted unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In 3-1 Pima County FY 2015/2016 Adopted Budget effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2015/16 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2015/2016 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17151 requires the primary property tax levy and rate and the secondary property tax levy and rate adopted by the Board of Supervisors for the purpose of retiring principal and paying interest on general obligation bonds shall be fixed using the net assessed values of real and personal property from the assessment roll of the County as transmitted pursuant to ARS § 42-17052 by the Assessor on or before February 10th of each year, unless subsequent changes in such values are approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax levies and rates in the adopted budgets of the County Free Library District and the Flood Control District. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2015/16 is provided on pages 3-11 through 3-26. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the taxable net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the taxable net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 48-3903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the taxable net assessed value of real property in the County to pay the expenses of the Regional Flood Control District. 3-3 Pima County FY 2015/2016 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of taxable net assessed valuation. 3-4 Pima County FY 2015/2016 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 RESOLUTION NO. 2015 - 36 PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 2015/2016 The Board of Supervisors of Pima County, Arizona finds: 1. On May 19, 2015, in accordance with A.R.S. §42-17101 et seq., the Board of Supervisors made an estimate of the different amounts required to meet the public expenditures of the County for the ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of Pima County. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of Pima County for the Fiscal Year 2015/2016. Passed and adopted this 16th day of June, 2015. ~'\Ovuvt ~~ Chair · JUN 16 Pima County Board of Supervisors APPROVED AS TO FORM: ATTEST: ~A( Clerk oft~ .· 4 ounty Attorney INA NASSEN 46965 I 00267275 I v I 3-7 2015 RESOLUTION NO. 2015 - LD 1 ---- PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE COUNTY FREE LIBRARY DISTRICT BUDGET FISCAL YEAR 2015/2016 The Board of Supervisors, sitting as the Board of Directors of the Pima County Free Library District (the "District"), finds: 1. On May 19, 2015, in accordance with A.R.S. §§ 42-17101 et seq. and 48-3903, the Board of Supervisors, sitting as the District Board, made an estimate of the different amounts required to meet the public expenditures of the District for the ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the District. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of District for the Fiscal Year 2015/2016. Passed and adopted this 16th day of June, 2015. Chair JUN 16 2015 Pima County Free Library District Board ATTEST: APPROVED AS TO FORM: ~ Clerk of the . fb 8~~'----- 46965 I 00267282 I v 1 3-8 RESOLUTION NO. 2015 - FC1--PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FLOOD CONTROL DISTRICT BUDGET FISCAL YEAR 2015/2016 The Board of Supervisors, sitting as the Board of Directors of the Pima County Flood Control District (the "District"), finds: 1. On May 19, 2015, in accordancewithA.R.S. §§42-17101 et seq. and 48-3620, the Board of Supervisors, sitting as the District Board, made an estimate of the different amounts required to meet the public expenditures of the District forthe ensuing year, an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real property of the District. 2. The estimates were published as required by law, together with a notice that the Board would hold a public hearing and special board meeting on this date for the purpose of hearing taxpayers. 3. The public hearing was duly held today, ai the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of District for the Fiscal Year 2015/2016. Passed and adopted this 16th day of June, 2015. ~('-''UV"• 4,,JY>~ Chair JUN 16 2015 Pima County Flood Control District Board ATTEST: APPROVED AS TO FORM: De ounty Attorney INA NA.SSEINI 46965 I 00267279 i v 1 3-9 RESOLUTION NO. 2015 -SD_l_ _ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE STADIUM DISTRICT BUDGET FISCAL YEAR 2015/2016 The Board of Supervisors, sitting as the Board of Directors of the Pima County Stadium District (the "District"), Board of Pima County, Arizona finds: 1. On May 19, 2015, in accordance with A.R.S. §§ 42-17101 et seq. and 48-4232, the Board of Supervisors made an estimate of the different amounts required to meet the public expenditures of the District for the ensuing year, together with the other estimates required by 48-4232. 2. The estimates were published, together with a notice that the Board would hold a public hearing and special board meeting for the purpose of hearing taxpayers. 3. The public hearing was duly held today, at the time and place designated in the published notice, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies. NOW, THEREFORE, BE IT RESOLVED, that the estimates of revenues and expenditures shown on the accompanying schedules are adopted as the budget of the District for the Fiscal Year 2015/2016. Passed and adopted this 16th day of June, 2015. Chair JUN 16 2015 Pima County Stadium District Board APPROVED AS TO FORM: ATTEST: D y, ounty Attorney 11\iA NASSEi\11 46965 I 00267286 I v 1 3-10 RESOLUTION NO. 2015 - 6O RESOLUTION OF THE PIMA COUNTY BOARD OF SUPERVISORS FOR THE LEVY OF TAXES FOR FISCAL YEAR 2015/2016 The Board of Supervisors of Pima County, Arizona finds: 1. On May 19, 2015, in accordance with the provisions of A.R.S. §§ 11-275, 42-17101 to 42-17110, 48-3620, and 48-3903, the Board of Supervisors made an estimate of the different amounts required to meet the public expenditures of Pima County, Pima County Flood Control District and Pima County Free Library District for the ensuing fiscal year. 2. On June 16, 2015, the Pima County Board of Supervisors adopted the budget of Pima County, Pima County Flood Control District, Pima County Free Library District and the amounts to be raised by taxation upon real and personal property within Pima County for Fiscal Year 2015/2016. 3. On June 16, 2015, any taxpayer was privileged to appear and be heard in favor of or against any of the proposed Pima County expenditures or tax levies. 4. The Pima County Board of Supervisors has received information enabling the Board to determine the amount of taxes and/or special assessments to be imposed on property within the various school districts, municipalities, and special taxing districts in the County for Fiscal Year 2015/2016, by or on behalf of those entities. 5. Public notice of the levy of taxes was given as required by law. NOW, THEREFORE, BE IT RESOLVED, that the following taxes and special assessments are to be levied upon property located in Pima County for payment of taxes for Fiscal Year 2015/2016 for the entities listed: 46965 I 00267284 I v 1 3-11 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary RATE 7,620,360,873 0 0.0000 STATE (EDUCATION) EQUALIZATION ASSISTANCE TAX: Primary 7,620,360,873 38,513,304 0.5054 7,620,360,873 334,358,574 4.3877 7,620,360,873 7,620,360,873 7,620,360,873 6,917,200,982 39,267,720 53,342,526 3,558,709 21,685,425 452,212,954 0.5153 0.7000 0.0467 0.3135 5.9632 18,269,946 383,249 2.0977 7,620,360,873 104,315,120 1.3689 7,620,361 3,048,144 0.1000 0.0400 975,735 208,890 1,184,625 685.0000 13.2100 0 600.0000 14,100,248 0.4514 2,535,466 16,635,714 33,217,410 49,853,124 0.0812 0.5326 1.0634 1.5960 PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary PIMA COMMUNITY COLLEGE: Primary CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 7,620,360,873 Water Storage Secondary 7,620,360,873 Ground Water Replenishment Category 1 Member Lands Water Usage (rate per acre-foot and usage of 1,424.43 acre-feet) Membership Dues (rate per lot, with 15,813 lots assessed) Total Category 1 Member Lands Category 2 Member Lands Water Usage (rate per acre-foot and no usage) CITY OF TUCSON: Primary Primary Involuntary Tort Judgments (Arizona Administrative Code Regulation 15-12-202) TOTAL PRIMARY Secondary TOTAL CITY OF TUCSON 3-12 3,123,670,375 3,123,670,375 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: RATE 474,369 list attached CITY OF SOUTH TUCSON: Primary 20,334,097 51,405 0.2528 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 655,869 2,136,097 896,940 1,535,613 2,301,652 1,649,819 1,453,093 2,057,491 2,498,081 1,773,132 2,212,802 6,266,453 3,234,926 739,682 508,294 661,137 1,242,471 416,411 10,794,770 5,295,216 525,313 6,682 3,636 1,242 2,178 1,872 2,907 20,670 3,942 4,572 3,114 5,085 6,797 19,251 11,338 8,918 11,683 3,348 1,824 6,240 7,479 9,144 1.0188 0.1702 0.1385 0.1418 0.0813 0.1762 1.4225 0.1916 0.1830 0.1756 0.2298 0.1085 0.5951 1.5328 1.7545 1.7671 0.2695 0.4380 0.0578 0.1412 1.7407 3-13 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS: Arivaca Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 Mt. Lemmon Mountain Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 4,456,518 33,496,571 RATE 111,413 2.5000 1,088,639 194,280 1,282,919 1,447,561 3.2500 0.5800 3.8300 3.0500 6,025,377 630,347 6,655,724 3.2500 0.3400 3.5900 12,710,954 798,273 13,509,227 8,136,861 214,260 53,272 502,818 5,152,537 2.0700 0.1300 2.2000 2.3807 0.8500 1.3429 3.2500 1.9500 25,924,140 3,033,271 28,957,411 2.6086 0.3052 2.9138 1,082,089 224,408 1,306,497 3.2500 0.6740 3.9240 2,725,727 579,856 3,305,583 364,086 115,246 100,000 2.6943 0.5732 3.2675 1.2241 2.1200 0.8539 18,257,062 946,604 915,065 422,337 1,337,402 165,080 30,765 3.2500 1.5000 4.7500 0.9042 3.2500 14,042,742 105,321 0.7500 47,461,013 185,396,206 614,055,759 341,790,844 25,207,109 3,966,962 15,471,325 264,232,651 993,806,475 33,295,033 101,167,100 29,742,539 5,436,117 11,710,793 28,155,842 HEALTH DISTRICTS: Ajo-Lukeville Health District 3-14 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY RATE 3,026,614,777 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 179,699,199 17,687,537 197,386,736 5.9373 0.5844 6.5217 24,842,454 24,842,454 0.8208 0.8208 31,337,856 1,460,981 32,798,837 4.2578 0.1985 4.4563 476,199 6,908,195 6,457,756 13,842,150 0.0647 0.9386 0.8774 1.8807 7,938,206 7,938,206 4.3164 4.3164 1,734,253 2,519,172 4,253,425 0.9430 1.3698 2.3128 59,360,941 294,762 59,655,703 4.2291 0.0210 4.2501 13,045,343 6,919,899 19,965,242 0.9294 0.4930 1.4224 3,026,614,777 MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY 736,010,522 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 736,010,522 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 183,908,030 Maintenance & Operation TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 183,908,030 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,403,630,578 Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,403,630,578 3-15 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY RATE 405,450,968 10,498,342 751,301 11,249,643 2.5893 0.1853 2.7746 4,963,125 4,963,125 1.2241 1.2241 6,247,798 205,204 6,453,002 3.6049 0.1184 3.7233 1,203,319 1,541,282 2,744,601 0.6943 0.8893 1.5836 561,820 280,938 842,758 3.0359 1.5181 4.5540 18,505,877 0 0.0000 CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 572,819,113 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 19,762,259 29,214 19,791,473 3.4500 0.0051 3.4551 3,754,256 2,339,393 746,956 2,000,284 8,840,889 0.6554 0.4084 0.1304 0.3492 1.5434 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 405,450,968 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 173,314,046 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 173,314,046 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 18,505,877 Secondary Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 572,819,113 3-16 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY RATE 429,133,979 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 17,582,477 992,587 918,347 19,493,411 4.0972 0.2313 0.2140 4.5425 310,264 4,081,493 6,235,317 10,627,074 0.0723 0.9511 1.4530 2.4764 13,781,552 13,781,552 4.6088 4.6088 4,170,827 3,830,834 8,001,661 1.3948 1.2811 2.6759 50,000 25,000 75,000 3.9692 1.9846 5.9538 0 0.0000 49,998 85,639 135,637 0.6516 1.1161 1.7677 0 0.0000 429,133,979 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary Maintenance & Operation TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 299,026,901 299,026,901 SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,259,692 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary 1,259,692 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY Secondary 7,673,071 7,673,071 3-17 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 312,442,202 Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY RATE 4,952,521 1,858,406 6,810,927 1.5851 0.5948 2.1799 1,002,002 470,538 1,472,540 0.3207 0.1506 0.4713 0 0 0.0000 0.0000 2,107,813 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,326,759 Maintenance & Operation TOTAL PRIMARY 60,900 60,900 4.5901 4.5901 1,326,759 0 0.0000 ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 28,867,361 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 1,248,831 515,513 1,764,344 4.3261 1.7858 6.1119 434,887 434,887 1.5065 1.5065 3,625,261 0.0500 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 312,442,202 BABOQUIVARI UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary Secondary Override Maintenance & Operation TOTAL SECONDARY 2,107,813 28,867,361 JOINT TECHNICAL EDUCATION DISTRICT Secondary 7,250,522,604 3-18 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY DOMESTIC WATER IMPROVEMENT DISTRICTS: Marana Domestic Water Improvement District Secondary RATE 6,639,544 38,000 0.5723 13,850,637 375,000 2.7075 832,026 55,166 6.6303 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 17,050,662 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 51,152 426,267 477,419 0.3000 2.5000 2.8000 GLADDEN FARMS PHASE II COMMUNITY FACILITIES DISTRICT: Secondary 61,052 Maintenance & Operation TOTAL SECONDARY 183 183 0.3000 0.3000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 2,638,041 Maintenance & Operation TOTAL SECONDARY 7,914 7,914 0.3000 0.3000 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 908,874 Maintenance & Operation TOTAL SECONDARY 2,727 2,727 0.3000 0.3000 37,166 371,661 408,827 0.3000 3.0000 3.3000 2,433 2,433 0.3000 0.3000 Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 12,388,712 RANCHO SAHUARITA COMMUNITY FACILITIES DISTRICT: Secondary 810,929 Maintenance & Operation TOTAL SECONDARY 3-19 PIMA COUNTY FISCAL YEAR 2015/16 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE CORTARO-MARANA IRRIGATION DISTRICT 12,155 ACRES Maintenance & Operation 875,160 72.0000 FLOWING WELLS IRRIGATION DISTRICT 1,681.77 ACRES Maintenance & Operation 32,542 19.3500 5,736 3.0000 SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,912.15 ACRES Maintenance & Operation MOBILE HOME RELOCATION FUND ASSESSMENT Primary Valuation Unavailable TOTAL 3-20 1,214,785,105 0.5000 FISCAL YEAR 2015/16 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706089C 11706166B 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706183B 11706187D 117061900 117061910 11706193B 11706193C 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 11706219F 117062200 117067090 117067100 117067110 PARCEL ID # TAX LEVY $2,696.34 4,839.99 3,046.02 122.95 536.62 254.69 579.31 1,011.51 303.76 1,967.87 5,964.37 2,883.29 1,441.39 2,049.49 589.70 1,752.70 552.25 2,355.19 1,756.06 1,292.99 681.92 2,746.39 1,373.26 1,575.25 2,230.05 1,373.26 1,373.26 3,627.13 564.26 1,043.15 2,109.55 3,148.69 1,441.58 2,996.36 874.74 2,863.59 1,972.00 1,569.18 500.78 117067120 117067130 117067200 117067210 117067230 117067240 117067250 117067290 117067300 117067310 117067320 117100600 117100610 117100620 117100630 11710065A 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 3-21 $118.69 848.39 1,450.36 1,305.20 2,648.11 795.44 132.25 1,709.96 2,926.30 564.78 862.99 1,674.57 933.18 1,505.45 1,652.87 1,062.72 953.91 770.13 270.96 249.78 331.53 51.66 1,509.64 3,288.82 1,414.59 443.25 1,156.80 974.76 1,038.50 548.89 474.37 11,066.79 398.43 301.57 339.02 567.29 243.77 379.96 725.31 FISCAL YEAR 2015/16 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 117110170 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080C 117110820 117110830 117110840 11711085A 117110890 117110900 117110910 117110920 11711096C PARCEL ID # TAX LEVY $943.58 2,013.20 1,500.02 1,468.06 537.72 656.34 409.15 852.39 575.37 421.81 374.41 349.09 765.93 478.05 413.64 1,107.21 13,327.64 597.39 1,419.62 2,845.51 638.65 931.63 258.04 1,017.06 2,151.26 512.14 529.32 934.30 25,921.84 3,028.13 1,376.62 1,582.10 2,373.14 2,988.35 921.23 3,874.33 1,146.86 1,029.85 12,091.67 11711096D 11711096E 117110980 117110990 117111000 117111010 11711102A 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 11712087B 11712087C 11712098A 11712099A 11712103C 117121240 3-22 $9,030.80 5,706.91 1,461.02 656.09 1,683.67 1,225.64 1,300.48 1,479.36 1,564.02 339.86 97.83 922.65 3,719.54 4,032.21 628.77 896.63 262.18 2,442.63 586.15 2,954.90 3,160.06 819.40 793.63 805.25 492.06 2,310.89 1,610.57 689.66 1,997.03 1,656.49 242.55 220.46 1,594.75 5,580.02 10,814.11 18,771.15 3,135.52 22,531.05 507.56 FISCAL YEAR 2015/16 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121250 117121260 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 117121360 117121370 117121380 117121390 117121400 117121410 117121420 117121430 117121440 117121450 117121460 117121470 117121480 117121490 117121500 117121510 117121520 117121530 117121540 117121550 117121560 117121570 117121580 117121590 117121600 117121610 117121620 117121630 PARCEL ID # TAX LEVY $485.93 494.91 249.97 505.63 1,141.43 157.18 185.85 185.85 178.36 278.32 958.81 149.81 92.47 138.97 138.97 92.47 149.81 149.81 108.10 83.95 83.95 125.66 153.17 402.18 149.81 92.47 138.97 139.10 93.38 149.56 150.07 108.36 83.95 83.95 125.66 153.17 149.81 92.47 138.97 117121640 117121650 117121660 117121670 117121680 117121690 117121700 117121710 117121720 117121730 117121740 117121750 117121760 117121770 117121780 117121790 117121800 117121810 117121820 117121830 117121840 117121850 117121860 117121870 117121880 117121890 117121900 117121910 117121920 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 3-23 $139.10 93.38 149.56 150.07 108.10 83.95 83.95 125.66 153.17 142.19 84.59 138.97 139.10 93.38 149.56 150.07 108.10 83.95 83.82 125.66 152.27 304.80 222.66 463.78 213.49 381.64 3,629.39 326.75 1,026.23 846.58 198.12 646.43 1,343.17 245.39 245.39 1,382.24 1,223.32 4,803.83 2,532.52 FISCAL YEAR 2015/16 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A 117131830 117132170 117132180 117132190 117132200 117132210 117132220 11713223A 117132250 117132260 117132270 11714072A 11714077A 11714081A PARCEL ID # TAX LEVY $1,932.35 1,093.33 1,589.72 4,138.05 2,885.10 976.77 1,312.95 3,580.54 710.33 1,077.38 119.34 800.73 32.29 1,007.38 1,007.38 419.19 3,076.63 1,332.71 561.93 856.27 1,015.12 774.90 446.34 349.09 3,159.54 1,254.70 173.58 1,514.94 379.32 368.85 368.85 379.32 664.09 366.92 349.29 6,238.43 1,053.74 1,923.76 1,479.10 117140860 117140870 117150010 117150030 117150040 117150050 117160030 117160050 11716007B 117160100 117160110 117160130 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 117170610 117170620 117170630 117170640 117170650 117170660 117170670 117170680 117170690 117170700 3-24 $2,792.24 1,816.38 2,564.67 903.22 1,007.38 2,022.37 3,165.23 1,253.02 5,827.15 1,796.36 2,043.94 3,089.80 930.92 968.63 1,188.19 2,523.09 949.26 569.55 515.44 1,189.87 1,791.97 2,114.13 2,800.18 3,117.12 2,947.35 485.35 990.00 431.75 1,856.86 35.52 34.55 34.55 35.52 27.51 26.80 26.80 26.80 27.51 35.52 FISCAL YEAR 2015/16 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170710 117170720 117170730 117170740 117170750 117170760 117170770 117170780 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 117170940 117170950 117170960 PARCEL ID # TAX LEVY $34.48 34.48 35.52 27.96 40.55 40.55 37.26 44.43 35.58 34.68 34.68 35.58 27.64 26.86 26.86 26.86 27.64 35.58 34.61 34.61 34.61 34.61 35.58 27.96 40.55 40.55 3-25 117170970 117170980 117170990 117171000 117171010 117171020 117171030 117171040 117171050 117171060 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11720024A $40.55 41.13 35.58 34.68 34.68 35.58 27.64 26.86 26.86 26.86 27.64 35.58 34.61 34.61 34.61 34.61 35.58 297.18 125.41 385.13 360.07 301.44 301.44 102.55 149.69 4,201.98 Total Levy $474,369.24 Passed and adopted this 17th day of August, 2015. Chair AUG 1 7 2015 Pima County Board of Supervisors ATTEST: c1Brk0fthes08fd APPROVED AS TO FORM: unty Attorney A NASSEINl 46965 I 00267284 I v 1 3-26 BUDGET ISSUES This section of the Fiscal Year 2015/2016 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2015/16 Budget, dated April 30, 2015; his May 19, 2015 memorandum, Tentative Budget Adoption: Fiscal Year 2015/16; and his June 16, 2015 memorandum, Fiscal Year 2015/16 Final Budget Adoption. (The memoranda are located on pages 4-4, 4-37, and 4-50, respectively.) The tax rates included in the June 16th memorandum are not the final rates; Schedule B in the State Reports section contains the adopted County Tax Rates approved for fiscal year 2015/2016. Issues Synopsis During the development of the fiscal year 2015/16 budget, the following issues were recognized:  State Budget Cost Shifts- In balancing the State Budget this year, the Governor and Legislature have accelerated cost transfers to the counties and increased the cost transfer to Pima County by more than any other county in the State. The proposed new cost transfers to the County presently enacted into law equal up to $21.6 million. When added to last year’s transfers, the total is $104.4 million for fiscal year 2015/16, or nearly 31 percent of the primary property tax levy. A partial list of impacts of these cost transfers to this year’s budget includes: a two-percent, across-the-board reduction of $10,870,561 in expenditures; a $5,000,000 reduction in funding available for the Pavement Preservation Program, and a $2,500,000 decrease in the annual payment under the existing contract for the Banner-University Medical Center South Campus; and a primary property tax rate increase of $0.1098. The additional property tax revenues from the increased rate are anticipated to offset $8.1 million of State cost shifts to Pima County. The remaining $4.7 million to as much as $13.5 million of State cost shifts have been or will be absorbed within the fiscal year 2015/16 budget.  State Aid to Education Cost Shifts- A significant portion of the state cost transfer is the cost related to the State Aid to Education tax credit that has been paid for by the State for the last 35 years. The County is in the process of legally challenging this portion of the State budget approved by the Legislature and the Governor. Although, the County is hopeful that it will prevail in litigation in the future, the increase in the primary property tax rate of $0.1098 and levy of $8.1 million to partially offset the cost transfer has been adopted for fiscal year 2015/16. If the County prevails in its litigation, the primary property tax rate will be reduced next fiscal year.  Increase in Net Taxable Values – The Primary Net Taxable Value of the County for fiscal year 2015/16 increased $102 million or 1.36 percent over the prior year and represents the first annual increase in net taxable value since fiscal year 2009/10. While this amount represents an increase over fiscal year 2014/15, the net taxable value is still $1,365,350,957, or 15.2 percent, less than six years ago in fiscal year 2009/10.  Annual 5-Percent Cap on Net Taxable Assessed Value Increases- Fiscal year 2015/16 represents the first effective year of a Constitutional amendment, approved by Arizona voters three years ago, that will substantially limit future overall appreciation of the existing property tax base by setting a 5 percent cap on net taxable value increases from year to year. Previously, the market dictated increases in net taxable value. 4-1  Maintenance of Effort Budget - The budget that was adopted by the Board of Supervisors for fiscal year 2015/16 is primarily a “maintenance of effort” budget. It did not expand or add service programs. Because of state budget cost transfers to the County, there were insufficient dollars to fund these existing essential services as well as absorb the state cost transfers. In order to address this shortfall the adopted budget includes a 10.98 cent increase in the primary property tax rate as well as various reductions in County expenditures.  Property Taxes - The fiscal year 2015/16 Adopted Budget relies on a $0.1098 increase in the primary property tax rate for General Government over the fiscal year 2014/15 tax rate. The Library District secondary property tax rate increases by $0.0800. Debt Service’s secondary tax rate remains unchanged from fiscal year 2014/15 and the Regional Flood Control District secondary property tax rate increases by $0.0100. The total property tax rate for Pima County (excluding the State mandated Fire District Assistance Tax) increased from $5.7167 to 5.9165 per $100 of net taxable value, a net increase of $0.1998.  Combined Property Tax Levy - Pima County’s fiscal year 2015/16 combined property tax rate increased by 19.98 cents per $100 of net taxable value over the prior fiscal year. The County will levy $449 million in primary and secondary property taxes in fiscal year 2015/16 (amount excludes the State mandated Fire District Assistance Tax). Last fiscal year was the first time that the combined levy had increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $31 million or 7 percent more than the amount levied in fiscal year 2010/11.  State-Shared Revenues- State shared sales tax revenue is projected to increase by $1.86 million in fiscal year 2015/16. This increase reflects a gradual recovery in the local economy and continued statewide economic growth.  Banner- University of Arizona Medical Center – South Campus - In fiscal year 2010/11, the County entered into a two year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of what is now designated as Banner University of Arizona Medical Center – South Campus. In May 2012 the Board of Supervisors approved a second two year contract with ABOR with an annual base funding of $15,000,000. In May 2014, the Board of Supervisors approved a third two year contract with ABOR with an annual amount of $15,000,000 effective July 1, 2014. Due to the increased State Budget Cost shifts to the County in fiscal year 2015/16, the payment to Banner Health reflects a one-time decrease of $2,500,000 for this fiscal year.  Rainy Day Funds - Maintaining a budget reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. The total General Fund Reserve for fiscal year 2015/16 totals $30,256,247. This reserve represents 5.6 percent of projected revenues for fiscal year 2015/16 compared to the budgeted ending fund balance of 3.6 percent of budgeted revenue last fiscal year. The reserve has been increased to accommodate a worst-case scenario of State Budget cost shifts totaling $21.6 million. If this reserve is not spent, it will represent the base ending fund balance for fiscal year 2015/16.  General Fund Fiscal Year 2014/15 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2014/15 is $31,847,551. This is an increase of $14,373,071 over the budgeted General Fund Reserve of $17,474,480. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget The primary factor contributing to the increase is a beginning General Fund balance that was greater than was anticipated at the time the fiscal 4-2 year 2014/15 Budget was adopted. Numerous General Fund revenues from State, Federal, and County sources were greater than estimated. In addition, several General Fund expenditures, through a variety of management initiatives including a partial year freeze in hiring and other costs, were reduced below their budgeted amounts.  Employee Benefits Costs - Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit costs in fiscal year 2015/16 totals nearly $139 million which is more than double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance, retirement contributions and the impact of other employee benefit costs. Fiscal year 2015/16 aggregate benefits increased in excess of $5 million over fiscal year 2014/15. This increase in benefits costs will be absorbed by the County despite increasing costs within other areas of the County’s budget.  Employee Medical Insurance Benefits - Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14, the County’s employee medical insurance premiums increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator starting in fiscal year 2013/14. Under this new model, fiscal year 2013/14 insurance costs increased by less than 7% from the fiscal year 2012/13 cost. Medical insurance costs increases are expected to increase by approximately 5 percent to 7 percent per year under this new model.  Change in Process of Budgeting for Vacant Positions - Beginning with the fiscal year 2015/16 budget, the County has made a significant change in the way it handles vacant positions and the turnover of staff within the budget. In the past, a department was allowed to budget for a certain number of vacant positions based on an estimated staff turnover rate. The associated salaries and benefits costs for these positions were offset by budgeting a vacancy savings or attrition offset or factor. While this method of budgeting did not impact the bottom line of the departmental budget, it did tend to overstate the number of budgeted positions (FTEs) in the overall County budget. As the result of this change in the budgeting of vacancy savings, combined with other position-related adjustments, the County’s workforce has decreased by 194 FTEs from the fiscal year 2014/15 budget  Combined Adopted Budget - Overall County budgeted expenditures of $1,166,869,142 are 1.8 percent less than fiscal year 2014/15 budgeted expenditures of $1,188,464,252, and 21 percent less than eight years ago.  Since the economic recession began more than eight years ago, a series of across-the-board reductions in departmental budgets have been implemented. The cumulative reduction (including a 2 percent expenditure reduction in fiscal year 2015/16) in departmental budgets during this time has been approximately 13.5 percent except for the Sheriff’s Office which has been reduced by 4.5 percent. Collectively over the subsequent years, these actions have reduced General Fund expenditures substantially. . The following County Administrator’s memoranda details and discusses these issues at length. 4-3 Date: April 30, 2015 To: The Honorable Chair and Members Pima County Board of Supervisors From: C.H. Huckelberry County Administrator Re: Transmittal of the Recommended Fiscal Year 2015/16 Budget Introduction This memorandum transmits the Recommended Fiscal Year (FY) 2015/16 Budget for Pima County. These recommendations are made based on information available in April 2015. It is possible additional relevant information will become available for the Board of Supervisors as it deliberates on the budget prior to final adoption on June 16, 2015. On March 17, 2015, the Board ordered five additional public hearings be held on the budget. Three of these hearings have been completed, and two will occur after this budget transmittal memorandum is released. In total, the Board will have held seven public hearings regarding the budget, totaling approximately 20 hours, before Final Budget Adoption. The budget hearings have been televised, as well as available for viewing through the internet. All budget documents, as submitted by County departments, have been available on the County’s website since February 2, 2015. Over 30 budget-related communications have been issued to the Board during FY 2015, and these are available for review at http://webcms.pima.gov/government/county_administrator/. Significant dates in the budget adoption and tax levy processes are as follows: May 5, 2015 Board of Supervisors Budget Hearing May 12, 2015 Board of Supervisors Budget Hearing May 12, 2015 Board of Supervisors Recommended Budget Hearing May 19, 2015 Tentative Budget Adoption (Sets Budget Ceiling) June 16, 2015 Truth in Taxation Hearing June 16, 2015 Final Budget Adoption August 17, 2015 Tax Levy Adoption (Date Set by State Statute) 4-4 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 2 Following this budget memorandum are: • Budget schedules showing fund balances, expenditures, revenues, transfers and other financing sources. • A summary of each department’s budget, including a description of the budget on a line-item account basis. • Descriptions of all supplemental funding packages requested by each department. The County’s base operating budget for all funds set forth in this recommendation includes projected continuing and new cost shifts, revenue reductions and revenue sharing. TABLE OF CONTENTS I. OVERVIEW OF RECOMMENDED BUDGET .............................................................. 3 II. STATE BUDGET COST SHIFTS ............................................................................ 6 A. Overview of State Cost Shifts ........................................................................... 6 B. School Funding and the One-percent Cap on Residential Primary Property Taxes ....... 8 III. GENERAL FUND ENDING FUND BALANCE: FY 2015 ............................................ 9 A. Positive Ending Fund Balance............................................................................. 9 B. Recommended Uses of General Fund Ending Balance .......................................... 10 1. Banner–University of Arizona Medical Center South Campus............................. 10 2. General Fund Reserve ................................................................................. 11 3. Summary of Recommended Uses of General Fund Ending Balance ..................... 11 IV. GENERAL FUND BASE BUDGET: FY 2015/16 .................................................... 12 A. General Fund Base Budget Revenues ................................................................ 12 1. General Government Revenues Other Than Property Taxes ............................... 12 2. Primary Property Tax Revenues .................................................................... 12 3. Departmental Revenues ............................................................................... 14 B. General Fund Base Budget Expenditures ............................................................ 14 C. Change in the Process of Budgeting for Vacant Positions ..................................... 16 V. RECOMMENDED ADJUSTMENTS TO GENERAL FUND BASE EXPENDITURES ........ 17 VI. RECOMMENDED ADJUSTMENT TO GENERAL FUND BASE REVENUES ................. 19 VII. THE OVERALL BUDGET ................................................................................. 22 A. Special Districts and Debt Service .................................................................... 23 1. County Library District ................................................................................ 23 2. Debt Service Fund ...................................................................................... 25 4-5 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 3 3. Regional Flood Control District...................................................................... 26 B. Annual Capital Projects Fund Budget and Capital Improvement Plan Budget ............ 28 1. Capital Projects Fund Budget ........................................................................ 28 2. Regional Wastewater Reclamation Capital Budget............................................ 29 3. Fleet Services Capital Budget ....................................................................... 29 VIII. COMBINED TOTAL COUNTY BUDGET .............................................................. 29 A. Combined County Property Tax Rate and Levy ................................................... 30 B. Combined County Budget ............................................................................... 31 IX. A. B. C. I. COUNTY PROPERTY TAX REDUCTION OPTIONS ............................................... 31 Reverse State cost transfers ............................................................................ 32 Adopt a half-cent sales or excise tax ................................................................ 32 Adopt a jail excise tax .................................................................................... 33 OVERVIEW OF RECOMMENDED BUDGET The FY 2015/16 Recommended Budget is based largely on the County’s response to a set of unique challenges from a variety of outside sources. These challenges include increased retirement, employee health benefit and other costs that are not under the control of the County. In addition, the Arizona Legislature and the Governor balanced the State Budget by transferring $23.2 million of FY 2015/16 State budget costs to Pima County. Up to $18.6 million of these cost shifts are in dispute and will likely result in litigation. These additional costs imposed by the State cause significant uncertainties in the development of the County budget and have significant impacts on all of Pima County’s existing service priorities and programs, including law enforcement, healthcare and economic development. Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during the economic recession. More than seven years ago, at the beginning of the recession, Pima County began taking actions in response to declining resources and an increasingly uncertain operating environment. Numerous initiatives were developed and implemented to address redundancy and improve efficiency. Internal services were centralized to increase efficiency and reduce cost. The workforce was reduced, primarily through normal attrition. Priorities were re-evaluated and items of discretionary spending, such as travel, have been nearly eliminated. Department and agency budgets have been incrementally reduced over time through a managed, thoughtful process. The cumulative effect of these departmental budget reductions has been substantial. General Fund supported departments have been reduced 11.5 percent, except the Sheriff’s Office, which was reduced only 2.5 percent. In addition to these reductions, departments were required to absorb the impact of salary increases awarded by the Board of Supervisors in FY 2015. This is equivalent to a 0.7 percent reduction. Departments also have not 4-6 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 4 received additional resources to address inflationary increases to operational costs or the steady decline of federal and state special and grant revenues that have historically supplemented their core services. The result over time is that departments have been unable to reinvest in the programmatic infrastructure to support their functions. The FY 2015/16 transfer of additional State budget costs exacerbates this problem. Between FY 2010 and FY 2014, primary property taxes levied by the Board of Supervisors decreased 7 percent, or an aggregate of $20.6 million, over that four-year period. In FY 2010, the primary property tax levy was $298 million. The levy declined to $277 million in FY 2014. At the same time, the General Fund balance declined from $77.5 million to $42.9 million. These numbers reflected Pima County’s long-term strategy of decreasing the fund balance without raising property taxes to assist the local economy in recovering from the Great Recession. In FY 2015, the General Fund balance had been reduced to the minimum desirable, and a property tax rate increase was required by the Board to bring the budget into structural balance with expenditures. For the first time in several years, the primary property tax base in Pima County will increase in FY 2015/16 by 1.36 percent. It is expected that the property tax base will continue to increase modestly for the next few years. The current primary property tax rate of $4.2779 is unfortunately recommended to be increased $0.1098 (due to State cost transfers). This recommended increase in the primary property tax rate will produce $8.1 million more in revenue than the current rate, but $55.3 million less than the Constitutional Levy Limit, which is indexed for inflation. These additional property tax revenues from the increased rate are recommended to offset $8.1 million of State cost shifts to Pima County. The remaining $4.7 million to as much as $15.1 million of State cost shifts have been or will be absorbed within the FY 2015/16 budget. It is recommended that the combined secondary property tax rates be increased by a net $0.0700. The Library District and Flood Control District rates are recommended to increase by $0.0600 and $0.0100 respectively to address increases in operational costs during the last several years of declining revenues. The Debt Service rate is recommended to be unchanged. Combined with the recommended increase of $0.1098 in the primary tax rate, the combined recommended County property tax rate is $5.8965, or $0.1798 more than the current year. The combined County property tax levy is $447,130,181, or $19,151,357 more than the current year. The recommended combined total County Budget for FY 2015/16 is $1,164,953,662, which is $23,510,590, or 1.98 percent, less than the current year’s Adopted Budget. This will be the fourth consecutive year the County budget has decreased. 4-7 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 5 • The projected General Fund available ending balance for FY 2015 is $31,847,551, an increase of $14,373,071 over the budgeted General Fund Reserve of $17,474,480. This amount represents the beginning fund balance for FY 2015/16. • It is recommended that the non-recurring FY 2015 ending balance be allocated for the following purposes:  $12,500,000 to fund the contract payment to Banner Health on behalf of the Banner–University of Arizona Medical Center South Campus. This represents a one-time $2.5 million reduction to offset a portion of the FY 2015/16 State cost shifts to Pima County.  $19,347,551 to fund a portion of the total General Fund Reserve for FY 2015/16 of $32,849,201, which is 6 percent of General Fund revenues. The reserve has been increased to accommodate a worst-case scenario of State budget cost shifts being $23,200,000. If this reserve is not spent, it will represent the base ending fund balance for FY 2015/16. • Assuming continuation of the current primary property tax rate of 4.2779, General Fund base revenues and transfers-in for FY 2015/16 are projected to be $542,550,218, which is $12,738,453, or 2.4 percent, more than the current year. • Excluding primary property taxes, General Government revenues from all other sources are projected to increase $5,008,369, or 3.12 percent. • The value of the net primary property tax base is projected to increase 1.36 percent, which will result in an increase in the primary levy of $4,358,277 at the current tax rate. • Total primary property tax revenues from all sources are projected to increase $3,526,291 at the current tax rate. Primary property tax revenues are different than the tax levy due to the impact of tax collection and delinquent tax collection rates and associated penalties and interest. • General Fund base expenditures and transfers-out for FY 2015/16 are projected to be $543,183,680, which is $19,102,565, or 3.4 percent, less than the current year. • General Fund base expenditures exceed base revenues by $633,462. • State cost transfers to Pima County presently enacted into law will impact recommended budget expenditures by as much as $23,200,000. When added to the 4-8 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 6 existing State budget cost transfer, this is an annual budget impact of $106 million for FY 2015/16, or 33 percent of the existing primary property tax rate of $4.2779. II. • To accommodate a portion of State cost transfers, the Recommended Budget includes an additional two-percent reduction in expenditures for County departments in all funds. Expenditures are decreased $6,970,363 in the General Fund and $10,870,561 in the overall County Recommended Budget. • The General Fund Budget Reserve totals $32,849,201. • It is recommended that the primary property tax rate be increased by 10.98 cents to a total rate of $4.3877 to fund $8.1 of the $23.2 million of FY 2015/16 State budget cost transfers that cannot be accommodated by internal budget reductions or increases in ending fund balances for the General Fund. • The Recommended Budget for the Library District is $40,166,950, a $2,394,097 increase from the current year; and the tax rate is recommended to increase 6 cents to $0.4953. • The Recommended Budget for Debt Service is $110,820,702, a $4,133,120 decrease from the current year; and the tax rate is recommended to remain unchanged at $0.7000. • The recommended operating budget for the Regional Flood Control District is $17,490,112, an increase of $393,384 from the current year, and the tax rate is recommended to increase 1 cent to $0.3135. • The combined, total recommended County property tax rate is $5.8965, a $0.1798 increase from the current year; and the resulting combined County levy is $447,130,181, a $19,151,357 increase from the current year. • The combined, total Recommended County Budget for FY 2015/16 is $1,164,953,662, which is 23,510,590, or 1.98 percent, less than the current year. STATE BUDGET COST SHIFTS A. Overview of State Cost Shifts Prior to a discussion of the Pima County Recommended Budget, a review of the State of Arizona’s shifting of budget costs to Pima County is necessary; as these shifts have direct, adverse impacts on the programs and services provided by the County for FY 2015/16. 4-9 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 7 Over the years, the State has adopted new programs, paid for them entirely for one or two years, and then shifted the program costs to the counties. Examples are the Restoration to Competency and Sexually Violent Persons programs. Restoration to Competency takes a criminal defendant who would otherwise be declared incompetent to stand trial and improves their mental competency where they are able to stand trial. Sexually Violent Persons are individuals confined to the State Prison System who, upon completion of their sentence, are deemed to be a continuing threat to public safety and are confined at the Arizona State Hospital. Both of these programs were initially paid entirely by the State. They are, without question, State programs and should be entirely paid for by the State. Now, however, their costs have been entirely or partially shifted to the counties. The same is true for the State Indigent Health Program (Arizona Health Care Cost Containment System, Arizona Long Term Care System and Behavioral Health System). These ongoing State cost transfers to Pima County, including the County’s share of salaries and benefits for the courts, totaled $82.8 million, or 26 percent of the County’s primary property tax rate last year. In balancing the State Budget this year, the Governor and Legislature have accelerated cost transfers to the counties and increased the cost transfer to Pima County by more than any other county in the State. The proposed new cost transfers to the County presently enacted into law equal up to $23.2 million and are shown in Table 1 below. Table 1: New FY 2015/16 State Cost Transfers to Pima County. Amount Required Description From Pima County State Juvenile Corrections $ 1,840,289 “Additional State Aid for Education” From $8.1 to $18.6 million* Restoration of ALTCS Dental 141,000 AZDOR Operating Cost 1,514,775 2016 Presidential Preference Election (Net) 1,100,000 Total Up to $23.2 million *The legislation creating this shift is so poorly drafted, and delegates so much discretion for allocations to the Property Tax Oversight Commission, it is impossible to know the exact final amount of this cost shift. When these new increased State budget cost transfers are added to last year’s transfers, the total is $106 million for FY 2015/16, or nearly 33 percent of the existing primary property tax rate of $4.2779. The County is clearly subsidizing the State. 4-10 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 8 These budget transfers from the State will necessitate changes in the funding of programs and services contained in this Recommended Budget. A partial list of impacts of these transfers to the General Fund Recommended Budget unfortunately includes: • A two-percent, across-the-board reduction of $6,970,364 in General Fund expenditures. • A $5,000,000 reduction in funding available for the Pavement Preservation Program. • A $2,500,000 decrease in the annual payment under the existing contract for the Banner-University Medical Center South Campus. These reductions will directly impact the level of services Pima County will be able to provide to our residents in FY 2015/16. B. School Funding and the One-percent Cap on Residential Primary Property Taxes In 1980, 35 years ago, Arizona voters approved a constitutional limit on the amount of primary property tax that can be levied on residential property. The aggregate amount of primary property taxes payable to jurisdictions on residential property cannot exceed one percent of the property’s value. The Legislature, in 1981, as part of its effort to equalize school funding and satisfy its constitutional obligation to provide for a uniform statewide school system, provided that school district levies would be reduced when the one percent cap is exceeded, and the State would provide additional funding to the impacted school district to make up the difference. This has been the law and practice for 34 years. Suddenly, the Legislature and the Governor have shifted responsibility for most of this additional school funding from the State to the local taxing jurisdictions. This has allowed the State to increase its revenues while ostensibly not raising taxes; instead forcing local jurisdictions to raise their taxes to cover the State’s obligations. And they did this without the two thirds super majority required under the State Constitution for passage of measures that raise State revenues. Ironically, for Pima County, which is funded with property taxes, this just exacerbates the problem with this legislation. The legislation delegates an enormous amount of discretion to the State’s Property Tax Oversight Commission to determine how much of the required school funding will be provided by which jurisdictions. Therefore, the actual cost to Pima County will not be known until the Commission meets in September 2015 – after the property tax rate and levy have been adopted. This lack of clarity creates a great deal of uncertainty in the County budget. 4-11 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 9 Property taxes are constitutionally required to be levied for a particular purpose. For Pima County, the purpose has been the general support of the County government. Now, a portion of the County’s tax levy will really be used for the general support of one or more other taxing jurisdictions (school districts), but it is impossible to determine, at this point, the amount of this support. It is estimated, based on the Governor’s budget documents, that Pima County’s primary property taxing entities will be required to pay up to $18.6 million to the Tucson Unified School District and smaller amounts to other school districts that have qualifying residential properties. Our estimated share of these payments ranges from $8.1 million up to the full amount of $18.6 million. Given the level of uncertainty, I will recommend the County increase the primary property tax rate by $0.1098, which is sufficient to offset the lower estimate of $8.1 million. I will also recommend the County increase the General Fund Budget Reserve, in part to have sufficient contingency funds to cover the worst-case estimate of $18.6 million. This increase in the budget reserve will come from other parts of the County’s General Fund budget. III. GENERAL FUND ENDING FUND BALANCE: FY 2015 A. Positive Ending Fund Balance The recommended General Fund ending balance for FY 2015 is $31,847,551. This is a projected increase of $14,373,071 over the budgeted General Fund Reserve of $17,474,480. This ending balance represents approximately 6 percent of projected revenues for FY 2015 compared to the ending fund balance of 3.6 percent last year. This net increase of $14,373,071 results from numerous offsetting increases and decreases in actual expenditures, revenues, and operating transfers from the Adopted Budget, including: • A $10.4 million greater beginning General Fund balance than was anticipated at the time the FY 2015 Budget was adopted. Several departments experienced larger cost savings than anticipated, such as $2 million in mandated long-term care payments, elections and general facilities-related costs. Partially offsetting these savings were overspending in the Sheriff’s Office and Indigent Criminal Defense. • A $2 million savings associated with the freeze of unexpended Pavement Preservation Funds as a budget control measure in response to State budget cost shifts. Three million dollars of the original $5 million allocation for this purpose was spent. 4-12 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 10 • The forecasted FY 2015 ending fund balance also includes savings in costs associated with inmate health of $2 million and various general government services departments. B. Recommended Uses of General Fund Ending Balance Set forth below are my recommendations for use of the $31,847,551 of nonrecurring, onetime resources projected as the available ending balance of the General Fund on June 30, 2015. 1. Banner–University of Arizona Medical Center South Campus Over the past several years, the partnership between Pima County, The University of Arizona and now Banner Health has allowed the hospital and Pima County to align incentives and expand opportunities within the academic medical system. Beginning in 2010, the County entered into a two-year agreement with the Arizona Board of Regents on behalf of The University of Arizona College of Medicine for funding of The University of Arizona Medical Center South Campus. In May 2012, a second two-year contract was approved, providing for annual base funding at $15,000,000 in consideration for a variety of services being provided at the South Campus complex that will benefit the County and health of its residents. A third two year contract became effective July 1, 2014. This contract was assumed by Banner Health upon its merger with the University health system. Some have criticized our property tax commitment to the academic medical system. This support has been $15 million per year for the last few years, which is far less than the $34 million Pima County lost when it last operated the hospital in 2004. This arrangement, where a professional hospital nonprofit, Banner Health, together with the academic medical college of The University of Arizona, operates our hospital, is a good value for Pima County taxpayers as compared to the property tax support being provided to the Maricopa County hospital system by Maricopa County taxpayers. In 2005, funding of the Maricopa County hospital was made a separate secondary property tax special district, the Maricopa Integrated Health System. Since then, its property tax support from Maricopa County property taxpayers has totaled over $531 million. This year, it is $65.1 million. In addition, a significant portion of the correctional medical costs in Maricopa County of $61.4 million per year are funneled to the Maricopa Integrated Health System; hence, the property tax support on a per capita basis provided by a Maricopa County resident is far more than the property tax support of a Pima County resident for our hospital system. 4-13 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 11 This hospital arrangement has my full support; but given the significant State cost transfers, I recommend a one-time reduction in the FY 2015/16 payment to Banner Health be reduced from $15,000,000 to $12,500,000 to offset a portion of the State budget cost shifts. 2. General Fund Reserve In Fiscal Year 1997, the General Fund Reserve was budgeted at zero. Since that time, the Board has taken a variety of significant actions to stabilize finances and enhance the fiscal integrity of the County. This has enabled the Reserve Fund to be steadily restored. The Government Finance Officers Association recommends, as a minimum benchmark, that 5 percent of operating revenues be set aside as fund balance. For most of the past 7 years, the Board has been able to achieve or exceed a 5 percent reserve within the Adopted Budget. The exception was this fiscal year, when the reserve was nearly 4 percent. The budget reserve has contributed to an enhanced bond rating being assigned to the County, which has saved approximately $2 million annually in reduced interest payments on County bond projects. The reserve has also enabled the County to sustain the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. The persistently weak economy has put the County in an increasingly uncertain operating environment. The primary tax base began contracting in FY 2011 and declined 7.04 percent in FY 2012, 2.84 percent in FY 2013, 6.38 percent in FY 2014 and 0.54 percent in FY 2015. The property tax base will end its decline in FY 2015/16 and will increase by a modest 1.36 percent. It is anticipated the real estate market and construction industry in the County will take several more years to fully recover. In addition, actions of the State and Federal governments that financially impact the County have become increasingly more common, erratic and unpredictable. The trend has been and continues to be shifting program funding to local governments. Consequently, maintaining the Reserve Fund balance at an adequate level has become an important goal. After the appropriation recommended above to fund the County’s agreement regarding Banner-University Medical Center South Campus, the amount remaining of the projected FY 2015 General Fund ending balance is $19,347,551, which I recommend be allocated entirely to fund a portion of the General Fund Reserve. 3. Summary of Recommended Uses of General Fund Ending Balance Table 2 below summarizes the recommendations discussed above for allocation of the nonrecurring, one-time resources projected as the FY 2015 available ending fund balance of $31,847,551. 4-14 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 12 Table 2: Recommended Allocation of FY 2015 General Fund Ending Balance. Recommendation Amount Banner–University Medical Center South Campus $12,500,000 General Fund Reserve 19,347,551 TOTAL $31,847,551 IV. GENERAL FUND BASE BUDGET: FY 2015/16 A. General Fund Base Budget Revenues Assuming continuation of the current primary property tax rate of $4.2779, projected FY 2015/16 base budget revenues and operating transfers to the General Fund total $542,550,218. This is a $12,738,453, or 2.4 percent, increase from the current year budgeted revenues and operating transfers to the General Fund. Below is a brief discussion of each category of projected General Fund base revenues. 1. General Government Revenues Other Than Property Taxes Excluding primary property tax revenues, projected FY 2015/16 base budget General Government revenues from all other sources is $165,449,838; which is a $5,008,369, or 3.12 percent, increase from the current Adopted Budget. The largest revenue stream in this category, state shared sales tax, is projected to increase by $1,860,000, or 1.74 percent, to $108,500,000; reflecting a slow but continued recovery in the local economy. Vehicle License Tax revenue is also projected to show continued improvement next year with an overall increase of $1,500,000, or 6.22 percent. 2. Primary Property Tax Revenues Annual 5-Percent Cap on Taxable Net Assessed Value Increases FY 2015/16 represents the first effective year of a Constitutional amendment, approved by Arizona voters two years ago, that will substantially limit future overall appreciation of the existing property tax base by setting a 5 percent cap on taxable net assessed value increases from year to year. Previously, the market dictated increases in taxable net assessed value. 4-15 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 13 Primary Property Tax Revenues The Taxable Assessed Value for FY 2015/16 totals $7,620,360,873. This is a net $101,878,885, or 1.36 percent, increase over the current year and represents the first annual increase in Taxable Assessed Value since FY 2010. While this amount represents an increase from FY 2015, the Taxable Net Assessed Value is still $1,365,350,957, or 15.2 percent, less than six years ago in FY 2010. Next fiscal year, the market value of existing property in the County will decrease by 0.57 percent; however, this will be partially offset by an increase of 1.93 percent as a result of new construction added to the tax base. Because the primary tax base will increase next year, use of the current year’s tax rate will result in a levy amount that is 1.36 percent greater than the current year’s levy. Assuming the same primary rate as this year of $4.2779 per $100 of taxable assessed value, the resulting primary levy is $325,991,418. This is $4,358,277 more than the amount levied in this year’s Adopted Budget. In addition to collection of current year property taxes, the County receives revenue from the payment of delinquent property taxes from prior years and associated interest and penalties. Together with the projected primary property tax collection next year, assuming continuation of the existing rate of $4.2779, the total base property tax revenues projected for FY 2015/16 are $329,255,534. This amount is $3,526,291, or 1.08 percent, more than the total primary property tax revenues adopted in this year’s Budget. The majority of the difference between the levy amount and the revenues collected is attributable to the overall collection rate and reductions in the forecasted collections of penalties and interest on delinquent property tax collections. State Truth in Taxation statutes determine the County’s revenue neutral primary property tax levy each year. A neutral levy and corresponding tax rate is defined as the previous year’s levy plus additions to the tax base from new construction. The County would have to further increase the primary property tax rate in order to reach a neutral levy. Pursuant to statute, the County’s neutral primary rate is $4.3025, or $0.0246 higher than the current year’s rate. The resulting neutral primary levy is $327,866,027, or 0.508 percent, greater than the levy produced by the current year’s rate. This statutory benchmark is more restrictive than the County’s Levy Limit imposed by the Arizona Constitution, which is indexed to reflect a modest annual rate of inflation of 2 percent. The Primary Levy Limit imposed by the Arizona Constitution allows the County’s primary rate to be increased to $5.1006, or $0.8227 higher than the current year’s rate. The resulting constitutionally capped levy is $388,684,128, which is $62,692,710, or 19.2 percent, greater than the levy produced by the current rate. 4-16 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 14 3. Departmental Revenues Base budget General Fund revenues from departments and operating transfers-in for FY 2015 are projected to be $47,844,848. This is a $7,203,792 net increase over the current year’s budget. This increase reflects improvement in local economic activity and the corresponding utilization of County services for fees. Increases in revenues range from additional Correctional Housing Fees collected by the Sheriff from various jurisdictions utilizing jail facilities to facilities rents and increases in operating transfers-in from various County funds. Despite departmental revenues and operating transfers-in increasing in FY 2015/16, they are still $26,411,066 less than eight years ago when the economic recession began. B. General Fund Base Budget Expenditures The amount required to fund General Fund-supported base budgets for both departmental expenditures and transfers-out is $543,183,680; which is $19,102,565, or 3.4 percent, less than the current year’s base budget. This base expenditure amount represents adopted departmental budgets adjusted for new or amended federal- and state-mandated expenditures; recurring supplemental requests, annualized as appropriate, that were adopted in the current year’s budget; impacts to base pursuant to Board-adopted budget policies and prior directives; and decreases for one-time expenditures in the current year. Expenditures also include the allocation of the nine decision packages approved by the Board in FY 2015 to the respective impacted departments and funds. Since the economic recession began more than seven years ago, a series of across-theboard reductions in departmental budgets have been implemented. The cumulative reduction in departmental budgets during this time has been approximately 11.5 percent, except the Sheriff’s Office, which has been reduced by 2.5 percent. Even after the mandated and inflationary cost increases experienced by the County over the last seven years, General Fund base expenditures are currently less than they were in FY 2009. Significant components within recommended base budget expenditures include (before adjustment for Final Budget Recommendations): • $279,447,079, or 55 percent, of General Fund expenditures for Justice and Law Enforcement functions. • $66,046,970 for mandated payments to fund State programs for indigent acute and long-term healthcare, as well as mental healthcare. • $13,116,468 for adult and juvenile detention healthcare. 4-17 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 15 • $95,526,744 for General Fund employee benefits, including medical, dental and life insurance and contributions to the four separate State retirement systems in which various employee groups and officials participate. • $744,994 in the Board of Supervisors Contingency Fund; the same amount appropriated in the current year’s budget. • $4,383,041 for allocation to Outside Agencies. Significant additions to General Fund base expenditures for FY 2015/16 include: • $5,950,835 to fund the cost of the 2015/16 Bond, Presidential Preference Primary and other elections. • $4,804,843 ongoing increase in the Public Safety Personnel Retirement System contribution. The Board approved assuming the full annual cost of an adjustment required due to a negative court decision regarding benefits for retired employees. • $4,100,000 to fund the one-time costs to complete an upgrade next fiscal year of the County’s enterprise level financial systems. • $1,121,814 to annualize funding required for the maintenance of the County’s new Public Service Center Facility. • $548,654 to fund increases to General Fund support to Health Services and Pima Animal Care approved by the Board. Information Technology Initiatives In August 2014, the County began a new Information Technology (IT) initiative to lease computers rather than purchase them as the County had historically done. At that time, there was no countywide standard for when to replace aging computers, with some departments replacing IT equipment every four or five years and some not replacing the equipment for much longer periods. To bring uniformity to the County, the Board approved the concept of leasing computer devices on a three-year renewal basis. Current budget constraints make continued implementation of this initiative difficult. The IT Department is analyzing several models of equipment replacement so I may provide the Board with options to allocate the very limited resources the County has for this initiative. Those options include a return to purchasing IT equipment, using different lease terms for leasing equipment, and a combination of leasing and purchasing based on the greatest needs for security and capability for IT equipment, department by department. I expect to be able to make a recommendation to the Board at the time of the Tentative Budget hearing. 4-18 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 16 C. Change in the Process of Budgeting for Vacant Positions Beginning with the FY 2015/16 budget, the County has made a significant change in the way it handles vacant positions and the turnover of staff within the budget. In the past, a department was allowed to budget for a certain number of vacant positions based on an estimated staff turnover rate. The associated salaries and benefits costs for these positions were offset by budgeting a vacancy savings or attrition offset or factor. While this method of budgeting did not impact the bottom line of the departmental budget, it did tend to overstate the number of budgeted positions (FTEs) in the overall County budget. Having a larger than required pool of positions also meant additional costs to the County when benefits and other position-related adjustments were made to departmental budgets. In essence, for every $1 in salary, $0.34 in benefits was budgeted, allowing departments and agencies to spend funds for unbudgeted projects or programs. The cost impacts of budgeting excess positions that would not be filled during the fiscal year are significant and outstrip the benefits of having a ready pool of positions available as funding becomes available or staffing needs change; thus, the decision to no longer utilize a vacancy savings object to offset excess position costs. As the result of this change in the budgeting of vacancy savings, combined with other position-related adjustments, the County’s workforce has decreased by 261 FTEs from the FY 2015 budget. Since FY 2008, the workforce, countywide, has been reduced by 1,402 FTEs, or 16.7 percent, as shown in Table 3 below. Table 3: Total Budgeted FTE Positions, FY 2008 Adopted Budget through FY 2015/16 Recommended Budget Cumulative Change in Change in Budgeted Budgeted Budgeted FY FTEs FTEs FTEs 2007/08 8,396 2008/09 8,113 (283) (283) 2009/10 7,838 (275) (558) 2010/11 7,753 (85) (643) 2011/12 7,361 (392) (1,035) 2012/13 7,314 (47) (1,082) 2013/14 7,329 15 (1,067) 2014/15 7,255 (74) (1,141) 2015/16 6,994 (261) (1,402) 4-19 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 17 This budgeting change regarding vacant positions and corresponding vacancy savings has caused some confusion in developing this year’s budget, particularly from those departments that rely heavily on this budgeting strategy to support other unbudgeted projects and programs. This confusion has caused some departments to submit a supplemental budget request, even though they had budgeted much more in vacancy savings in this fiscal year than the actual supplemental budget request. For example, the Superior Court budgeted $2,108,807 in vacancy savings for this year’s budget but submitted a supplemental request for FY 2015/16 of $1,500,545. The Juvenile Court budget submitted a vacancy savings of $2,338,277 for this year but submitted a supplemental funding request of $1,494,014 for next year. The Sheriff budgeted $8,200,000 in vacancy savings for this fiscal year and $1,800,000 for next fiscal year. We will work with all County departments that relied excessively on budgeting vacant positions and offsetting it with some form of vacancy savings to ensure their budget expenditures are reflective of the actual projects and programs of the department or agency, which significantly increases budget transparency and accountability. V. RECOMMENDED ADJUSTMENTS TO GENERAL FUND BASE EXPENDITURES As discussed in prior sections above, the projected base revenues of $542,550,218 are only $633,462 less than are required to fund projected base expenditures of $543,183,680. If no further changes to expenditures were required, the General Fund’s budget could be balanced with minimal adjustments. Unfortunately, additional outside events occurred, which threw the budget significantly out of balance. As part of balancing their budget, the State accelerated cost transfers to the counties and increased cost transfers to Pima County by more than any other county in the state. The proposed cost transfers to Pima County that are presently enacted into law range from $12.8 million to $23.2 million. The fact that the final amount of cost transfers will not be determined by the State Property Tax Oversight Commission until sometime in September 2015, long after we have adopted a budget and set a tax rate on the dates required by law, requires the budget to account for the worst-case scenario of State budget cost shifts. Table 4 below details the expenditure adjustments required to assume the additional Staterelated costs, fully fund a 6 percent budget reserve and other recommended adjustments to the FY 2015/16 base expenditures and operating transfers-out. 4-20 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 18 Table 4: Recommended Adjustments to FY 2015/16 Base Expenditures and Operating Transfers-Out. Proposed FY 2015/16 Expenditures and Operating Transfers-Out Uses of FY 2014/15 Ending Fund Balance: Banner-University Medical Center South Campus Fund Portion of 6 Percent Budget Reserve State Budget Cost Shifts: Homeowner Tax Rebates (1Percent) – Minimum Payment to School Districts State Juvenile Corrections Restoration of ALTCS Dental Arizona Department of Revenue Costs 2 Percent Reduction in General Fund Departmental Expenditures Reduce Pavement Preservation Program Juvenile Court-Absorb Juvenile Corrections Cost Shift Stadium District-One-Time Reduction of General fund Support Clerk of Superior Court-Unfund Collections Unit Parks-Move Additional River Parks Maintenance Costs to Regional Flood Control District 10 Percent Reduction in Outside Agency Funding Fund Remainder of 6 Percent Budget Reserve and Other Adjustments FY 2015/16 County Administrator Recommended Expenditures and Operating Transfers-Out $543,183,680 $12,500,000 $19,347,551 $8,051,797 $1,840,289 $141,000 $1,541,775 ($6,970,364) ($5,000,000) ($1,840,289) ($1,000,000) ($553,101) ($298,462) ($234,936) $13,873,730 $584,582,670 Note: State Budget Cost Shifts do not include $1,249,116 reduction in Presidential Preference Primary Election Reimbursement. Table 4 above contains an overstated Arizona Department of Revenue cost transfer of approximately $500,000. This will be adjusted at the time of Tentative Budget Adoption. As can be seen, these adjustments include several negative amounts as funded programs are cancelled within the budget to fund a major portion of State budget cost shifts. The uncertainty regarding the amount of County funds required to cover the cost shifts, varying from $12.8 million to $23.2 million, amplifies the need for a larger budget reserve. The program reductions to meet the State cost transfers include across-the-board (two percent) budget reductions and targeted budget reductions. These target budget reductions from the General Fund will have serious service impacts; in particular, the $5 million the Board has, for the last several years, allocated to pavement preservation due to the lack of adequate State funding for transportation. This allocation is in jeopardy due to the excessive cost transfers that have impacted Pima County this year more than any other county, including 4-21 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 19 Maricopa, which has a four times larger population. Other serious budget impacts will occur in the area of juvenile detention. Without a doubt, these reductions will have an impact on the level of services that are provided by County departments for various programs. The General Fund budget I recommend totals $584,492,670 and consists of $551,689,798 of expenditures and $32,802,902 of operating transfers-out to other County departments. I am also recommending a General Fund Budget reserve of $32,849,201. This amount represents 6 percent of recommended revenues and operating transfers-in. This reserve not only meets the Government Finance Officers Association recommendation of a minimum set aside but will also accommodate the possibility that the County will be required by the State to pay the worst-case cost of the payment to school districts for qualifying properties that fall under the homeowner one-percent cap on primary property taxes as discussed above and still retain a reserve capacity for any emergency funding during the course of the coming fiscal year. A further discussion of the value of this reserve occurs in Section III.B.2. VI. RECOMMENDED ADJUSTMENT TO GENERAL FUND BASE REVENUES The adjustments to expenditures and operating transfers-out discussed in Section V above, despite all the reductions in funding for County services and programs, creates an imbalance between the base revenues and operating transfers-in plus the FY 2015 ending fund balance and the recommended expenditures and operating transfers-out of $10,094,901. Table 5 below shows the revenue adjustments required between the base revenues and operating transfers-in and the County Administrator recommended revenues and operating transfers-in. Table 5: Recommended Adjustments to FY 2015/16 Base Revenues and Operating Transfers-In. Proposed FY 2015/16 Revenues and Operating Transfers-In FY 2014/15 Ending Fund Balance Increase Primary Property Tax Rate by $0.1098 to offset $8,051,797 of State Cost Transfers State Budget Cost Shifts: Reduction in State Reimbursement for Presidential Preference Primary Election Reimbursement from Regional Transit Authority for Arizona Department of Revenue State Transfer County Attorney Transfer Portion of Employer Sanctions Cash Balance to the General Fund Sheriff Increase in Correctional Housing Reimbursement Forensic Science Center Proposed Fee Increase FY 2015/16 County Administrator Recommended Revenues and Operating Transfers-In 4-22 $542,550,218 $31,847,551 $8,054,241 ($1,249,115) $1,514,775 $1,000,000 $700,000 $75,000 $584,492,670 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 20 Please note that the State is still processing each jurisdiction’s share of the costs of funding the Arizona Department of Revenue. It is likely this revenue amount will be significantly reduced in the Proposed Tentative Adopted Budget. In prior election cycles, the State has reimbursed Pima County for the costs of holding the State’s Presidential Preference Primary Election. This reimbursement was reduced from 100 percent to $1.25 per active voter. The State Legislature did not even appropriate sufficient funds to fully cover even this lower amount in the State Budget. The original base County revenues were developed using the full reimbursement model that had been promised by the Legislature, and the Recommended Budget has been reduced in expectation of the decreased reimbursement. The State Legislature apparently believes it is appropriate that counties begin to share in the administrative expense of collecting and distributing sales tax revenue in Arizona. This is particularly unreasonable, as we do not levy a sales tax. The Arizona Department of Revenue does collect a countywide sales tax on behalf of the Regional Transportation Authority. As part of the process of identifying reduced costs and other revenue sources to offset the State budget cost shifts’ impacts to the County, additional revenue sources were identified. The County Attorney will appropriately be transferring $1 million of funding from the State as part of the Arizona Employers Sanction Law. The Sheriff’s Office has identified $700,000 in additional correctional housing fees that will be billed to the State. The Forensic Science Center will update their fee schedule for services provided to client jurisdictions. As discussed above, costs have increased for a variety of reasons. These include increases in mandated payments such as retirement contributions, increased employee costs for insurance, increased costs of obtaining services, increased costs incurred during an election year and increased costs required to maintain adequate central services infrastructure. The accelerated State budget cost shifts of between $12.8 million and $23.2 million have exacerbated County costs and the uncertainty of the real impact of these cost shifts to the point where, the County, despite our best efforts, is unable to absorb the full impact of these new costs. We expect the County will, at a minimum, need $8,051,797 to provide the “additional state aid for education” to school districts in which the constitutional cap on residential property taxes is exceeded, which was previously provided by the State. (The legislation is so unclear, and so much of the allocation is left to the Property Tax Oversight Commission, that it is impossible to determine at this point the exact extent of the County’s liability. Most or all of this will go to Tucson Unified School District (TUSD), which is required by 4-23 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 21 State law to raise all of the funding for its federally-mandated desegregation program from local property taxes and, consequently, has a higher tax rate than would otherwise be required. I am, therefore, recommending the Board approve an increase in the County’s FY 2015/16 primary property tax rate from $4.2779 to $4.3877, a $0.1098 increase. We will be levying this tax essentially for the general support of TUSD as required by the State. As you know, the County Attorney has been authorized to file a lawsuit to reverse what we believe is an unlawful transfer of State responsibility for school funding. The one percent of full cash value cap on total property taxes for residential property was created by a 1980 Constitutional Amendment. One year later, in 1981, the Arizona Legislature implemented the cap by absorbing overages as part of its constitutional obligation to provide for a uniform statewide school system. After paying this cost for the last 34 years, the Legislature, this year, shifted the cost to local jurisdictions. We anticipate that the Property Tax Oversight Commission, which has been given the discretion to determine how much each jurisdiction will pay, will allocate most of the responsibility for the TUSD payment to the County. If a final court decision striking down this new legislation is rendered before the statutory date of tax levy and rate adoption, which is August 17, 2015, I will recommend the Board reverse the rate increase. If a final Court decision striking down the legislation is rendered after that date, I will recommend the Board rebate this tax increase when the budget for FY 2016/17 is adopted. The sole reason our property tax rate will increase this year is State budget cost transfers. We have absorbed all of these transfers, but we cannot absorb the “additional state aid for education” portion. I have made it clear throughout this memorandum that the State has placed Pima County in an extremely difficult position by, in some cases, arbitrarily shifting its costs to the County. In a year of improving taxable net assessed values, the State has placed the County in a position where, despite reducing costs and increasing other revenues, we must raise our primary property tax rate. It is important the taxpayers are made aware of this shift in tax burden. In order to make this clear to County property taxpayers, I will be including a notice with the property tax bills sent to each individual taxpayer that explains that as much as $106 million, or 33 percent, of the primary property tax they pay goes for programs the State has mandated County taxpayers fund rather than the State. Below is a draft of the notice of State cost transfers and the required County property tax increase: 4-24 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 22 NOTICE OF STATE COST TRANSFERS REQUIRING A COUNTY PROPERTY TAX INCREASE Approximately one third, or 33 percent, of your County primary property tax is transferred to the State of Arizona, or to other entities on behalf of the State, to support the State budget. Last year, $82.8 million was sent to the State. This year, the State will require up to $106 million in local taxpayer support. This is an increase of $23.2 million; 28 percent in a single year. The bulk of those funds are being used to pay for a program the State has funded for the last 34 years. The County has absorbed most of this cost by reducing the County budget approximately 2 percent. Unfortunately, we were unable to absorb all of this State cost transfer and are required to increase our property tax levy by $8.1 million, or 2.5 percent, to help cover all of the State cost shifts. The County believes up to $18.6 million of this cost shift is unlawful and will ask the Courts to rule invalid the State legislation requiring this cost shift. If a Court timely rules the transfer unlawful, this will enable the County to rebate the $8.1 million property tax increase back to taxpayers by lowering our property tax levy next year by an equal amount. The chart below shows where your County primary property tax is spent. HOW YOUR $337.3 MILLION PIMA COUNTY PRIMARY PROPERTY TAX IS SPENT Note: The expenditures of the Justice and Law Enforcement function as a whole are greater than the total included in the chart above. The remaining expenditures are offset by other General Government and departmental revenues. VII. As you can see, a large portion of your County primary property tax is sent to the State for its use. THE OVERALL BUDGET 4-25 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 23 A. Special Districts and Debt Service 1. County Library District The Library District is funded by a dedicated secondary property tax and serves the entire County. In FY 2015/16, the Pima County Public Library budget includes the operation of a Main Library; 22 branches; a bookmobile; and online services, including a dynamic web portal, Infoline, Ask a Librarian, online homework help, employment and career help, full-text magazine and journal articles and downloadable e-books, audiobooks, video and music. The Library provides numerous community services, including online and in-person homework tutoring for students of all ages, tax preparation assistance, computer instruction, and special assistance for small businesses, nonprofit organizations, entrepreneurs, job seekers and the unemployed. The Library has a collection of 1.3 million catalogued items, which will be borrowed over 5 million times in the course of a year. The Library provides nearly 1,000 computers that generate 3 million computer sessions by the public, welcomes 6 million visitors through its doors each year, and nearly half of all Pima County residents hold Pima County Public Library cards. The Library offers an increasing number of digital items to its patrons, including e-books and downloadable audiobooks as well as streaming video. Community groups use library meeting facilities to hold meetings of civic and educational interest, and these facilities are gathering places where people interact, share information and engage in creating content through 21st Century Skills. Partnerships initiated by the Library provide educational opportunities, contribute to economic development and increase the quality of life for everyone in Pima County. Partners such as Pima Community College Adult Education, Literacy Connects and Make Way for Books allow for increased literacy services such as GED preparation and English Language Acquisition classes. Collaboration with the Metropolitan Education Commission allows the Library to provide information about financial aid and career exploration to high school students. The Library also partners with Pima County OneStop, the Arizona State Library Archives and Public Records, and the Arizona Department of Economic Security to provide job help classes and skills training for the unemployed. The Library is also a founding partner and steering committee member of the Tucson Festival of Books. Since 2012, the Pima County Public Library has partnered with the Pima County Health Department to place public health nurses in libraries. This unique and award-winning intervention serves patrons with significant social and behavioral health challenges, ensures that public health services are readily available, and creates safer and more welcoming environments for customers. Currently, there are 18 public health nurses at 20 branch libraries, including five who are trained as Arizona Department of Economic Security Application Assisters. The Library Nurse project has been recognized in Library Journal Online and Public Libraries Magazine, as well as Nurse.com Magazine. 4-26 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 24 The County Library District’s secondary property tax base is increasing for the first time since 2010. The District’s Secondary Taxable Net Assessed Value declined 3.9 percent in FY 2013, 6.47 percent in FY 2014, and 0.89 percent in FY 2015. In FY 2015/16 the tax base will increase a modest 1.3 percent. The FY 2015/16 Recommended Budget for operating costs, grants and operating transfersout is $40,258,747, which is a $1,425,302 increase from the FY 2015 budgeted amount of $38,833,445. The recommended budget will fund increased operating expenses for books and materials, information technology, facilities management, finance and other internal service charges and maintenance costs. To achieve structural balance in the Library District budget, the tax rate will need to be increased by $0.06 and operating expenses reduced by $1.5 million to retain an approximate 10 percent fund balance. Approximately $200,000 per year in operating expenses can be reduced by closing eight libraries on Sunday when use is minimal. It has also been proposed that the Dewhirst-Catalina, Dusenberry-River, Geasa-Marana and Santa Rosa Libraries be closed. As an alternative to closing these four libraries, other cost savings measured could be introduced. Some have portrayed the possible closing of these libraries as an indication we cannot support ongoing operating and maintenance expenses for the library system. In particular, how can we plan for new libraries when we cannot operate those we already have? This is an incorrect assumption. Closing small, obsolete, particularly difficult to maintain, or located on our boundary is an action to maximize efficiency. The larger regional libraries serve more people at a lower cost. Of the four libraries recommended for closure, one – the Geasa-Marana Branch – should be closed because of low use and a future renovation cost of nearly $700,000. The remaining three branches could remain open, but their hours of operation would be adjusted to reflect actual times of significant usage. The least used day of the week for our libraries is Saturday. When libraries have offered story times and other programming on Saturday, attendance has consistently been low; the same is true for workshops, computer classes and other events. Families have many Saturday commitments. Closing Saturday and adjusting hours to coincide with use levels could save an additional $400,000 or more. We need to be as cost effective as possible in delivering library services and that means adjusting hours of operation based on utilization. By adjusting hours of operation, delaying some remodeling and closing only one outdated, small library, it is possible to keep all remaining libraries open and remain within the $0.06 tax rate increase and a fund balance of between 5 and 10 percent. 4-27 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 25 Staff will continue to refine the Library budget for Board consideration; and by the time of Tentative Budge Adoption, we should know whether the rate increase should be adjusted upward by another $0.01. The requested Library District property tax rate for FY 2015/16 is $0.4953 per $100 of taxable assessed value, which is an increase of $0.0600 over the FY 2015 rate of $0.4353. The increased property tax rate is necessary to fund the recommended budget because the Library District fund balance has been reduced substantially; and without this increase, the fund balance is projected to fall well below the recommended 10 percent of revenues to less than 2 percent. This is the result of a multiyear plan beginning in FY 2010 to reduce the Library District fund balance by deliberately under-budgeting tax revenue. This increase will stabilize the District’s fund balance moving forward. The recommended tax rate is projected to provide $37,261,314 in revenues that will be supplemented by a projected $2,340,000 from fines, interest, grants and miscellaneous revenue and $657,433 from the Library District fund balance in order to meet the recommended overall budget of $39,601,314. This recommended budget will reduce the ending fund balance from a projected ending fund balance of $3,204,877 at the end of FY 2014/15 to $2,547,444 at the end of FY 2015/16. 2. Debt Service Fund The total Recommended FY 2015/16 Debt Service Fund budget is $110,820,702, a $4,133,120 decrease from the current fiscal year. The Debt Service Fund includes payments on the County’s General Obligation debt, the Street and Highway Revenue Bond debt, and Certificates of Participation debt, all of which are long-term debt. General Obligation Debt Service The County’s General Obligation Debt Service is funded with a secondary property tax levy. The recommended General Obligation debt service of $53,712,831, an increase of $588,181 from FY 2015, will fund existing debt service as well as debt service on a proposed $25,681,000 bond sale expected to occur in the spring of 2016. As originally planned when the bond program began, debt service on new bond sales supported by the secondary tax levy is being offset by ongoing reductions in debt service for existing outstanding bonds. As old bonds are being retired, new bonds are being sold, incurring new debt. The amount of debt that can be supported is limited by a Board-imposed cap on the tax rate for debt service. This rate cap is 0.8150. The County manages the issuance of its debt to provide funding as needed to maintain the ongoing capital improvement program. The County generally issues debt on an annual basis for General 4-28 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 26 Obligation bonds to time the issuance of debt to minimize the outstanding balances and manage the level of debt service to avoid significant spikes in payments in any given year. The County has several major capital improvement projects next fiscal year, including the completion of the Public Service Center and Fleet Service’s Fuel Island at Mission Road; design for the new Pima Animal Care Center; flood control, erosion control, and urban drainage; and various park improvement projects. I recommend the General Obligation Debt Service tax rate remain unchanged at $0.700 per $100 of assessed value for FY 2015/16. Street and Highway Revenue Debt Service The 1997 Transportation Bond authorization provides for the sale of Street and Highway Revenue bonds with the debt service being repaid from the Highway User Revenue Fund (HURF) monies our Department of Transportation receives from the State. The recommended Street and Highway Revenue bond debt service of $18,563,708, a decrease of $320,061 from FY 2015, will fund existing debt service. Certificates of Participation Debt Service The Certificates of Participation debt service of $38,544,163, a decrease of $4,401,240 from FY 2015, includes the Certificates of Participation issued in prior years for the acquisition or construction of County facilities such as the Public Service Center, the Bank of America Building, the Fleet Services Facility, and various sewer projects. Certificates of Participation debt service is paid from funds other than the General Obligation debt service tax levy. Sewer Debt Service In addition to the debt service included in the Debt Service Fund, Pima County has debt service that is included in the Regional Wastewater Reclamation Enterprise Fund and paid for with sewer system revenues. Of the County’s $1.3 billion debt, $137,650,000 is for sewer revenue bonds, $494,130,000 is for sewer revenue obligations, and $19,679,697 is for loans from the Water Infrastructure Finance Authority of Arizona (WIFA); this total of $651,459,697, or 49 percent, is the direct debt of the County and is repaid solely from sewer system revenues with no impact on the overall Debt Service Tax Rate. In addition to the direct sewer debt, another $24.7 million of the remaining County debt consists of Certificates of Participation issued to pay for sewer projects. In total, debt for sewer infrastructure is approximately 51 percent of all County debt. 3. Regional Flood Control District 4-29 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 27 For the first time in six years, the value of the Regional Flood Control District’s (RFCD’s) secondary property tax base is forecasted to increase. The RFCD’s secondary net assessed value declined 4 percent in FY 2011, 10.5 percent in FY 2012, 5.1 percent in FY 2013, 6.57 percent in FY 2014 and 0.02 percent in FY 2015. The RFCD’s tax base is forecasted to increase by 2.21 percent in FY 2015/16. The RFCD has responded to past declines by closely monitoring and controlling costs and by reducing the amount of funding transferred to its Capital Improvement Program in order to maintain a consistent property tax rate. The recommended operating budget for the various components of the RFCD is $17,490,112, which is $393,384 more than the current year budget, and reflects increased costs of operations, engineering services, and repairs and maintenance to new and existing flood control facilities. This amount also includes $368,370 of grant-related expenditures. The overall RFCD Fund’s recommended budget also includes $1,000,000 of revenue and $967,900 of expenditures related to a future Canoa Ranch In-Lieu Special Revenue Fund. This fund is used to design, construct and maintain ecosystem restoration within the Canoa Ranch In-Lieu Fund project site. Also recommended are operating transfers-out of $6,725,504 including $6,405,941 to the Capital Projects Fund, $189,602 to the Stadium District for operating and maintenance costs of the Kino Environmental Restoration Project, $20,000 in funding for the County’s Native Plants Nursery, $46,370 of Flood Control Grants match and $63,591 to the Debt Service Fund for the RFCD’s share of debt service on Certificates of Participation issued in 2010 for the Countywide Enterprise Accounting System. This represents a decrease of $3,698,220 in operating transfers-out from the current fiscal year. Flood Control Capital Projects funds are used to acquire, construct, expand and improve flood control facilities within the County, including bank stabilization, channels, drainage ways, dikes, levees, and other flood control improvements. This includes funding to provide federal- and state-mandated floodplain management services and to continue the Boardapproved Riparian Protection Program as a component of the Sonoran Desert Conservation Plan and to procure floodprone land contiguous to existing watersheds within the County. These land acquisitions serve the dual purpose of protecting existing riparian habitat corridors and preventing future flood damages. This year, an additional $298,642 in General Fund expenses from the Natural Resources, Parks and Recreation Department (NRPR) are being transferred to the RFCD for maintenance of the regional river park system. The annual operating and maintenance expenses for the system will be fully funded by RFCD. River parks are a regulatory outgrowth of permitting river channelization and bank stabilization. They are required as a condition of a federal Clean Water Act Section 404 4-30 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 28 Dredge and Fill Permit issued by the US Army Corp of Engineers. Today, the river parks are the County’s largest and most used recreational facility. They are operated solely by RFCD through funding agreements with NRPR. It is likely few residents fully understand the County’s responsibility in funding of the river park system through the RFCD secondary property tax. This year, efforts will be made to educate taxpayers about these benefits. I recommend the RFCD’s FY 2015/16 tax rate be increased $0.0100 to $0.3135 per $100 of assessed value in order to meet its existing and growing obligations by providing necessary adjustments to increased operational costs that have been deferred during the past six years of the economic recession and resulting contraction of the RFCD’s tax base. B. Annual Capital Projects Fund Budget and Capital Improvement Plan Budget As shown in Table 6 below, the FY 2015/16 recommended Capital Improvement Plan of $133,968,553 consists of the Capital Projects Fund Budget of $81,349,477 and the Capital Projects of Regional Wastewater Reclamation of $47,507,510, Fleet Services of $2,186,827, Facilities Management-Garages of $735,000 and Telecommunications of $2,189,739. A complete list of projects for the Recommended Capital Improvement Plan is included in the Capital Projects section of this Recommended Budget Book. Table 6: Recommended FY 2015/16 Capital Projects Fund Budget and Capital Improvement Plan Budget. FY 2015 Bond FY 2015/16 Bond and Non-bond and Non-bond Project Budgets Project Budgets Capital Improvement Plan Capital Projects Fund Transportation $ 62,056,308 Facilities Management 33,915,787 Sheriff’s Department 4,561,707 Regional Flood Control District 15,138,247 Parks and Recreation 8,867,599 Open Space 6,304,623 Information Technology 4,194,935 Community Development 2,621,164 Environmental Quality 350,000 Elections 750,000 Office of Sustainability and Conservation 905,110 Total Capital Projects Fund $139,665,480 Wastewater Reclamation Budget $ 84,392,158 Fleet Services Budget 6,823,967 Facilities – Garages Telecommunications Budget 1,551,878 Total Capital Improvement Plan $232,433,483 Note: The total for the Capital Projects Fund excludes Difference 1997 Bonds 2004/2006/ 2014 Bonds Non-bonds ($20,163,413) (19,844,979) (4,561,707) (3,143,428) (4,349,311) (4,341,395) (3,857,809) (792,863) 3,050,000 (750,000) $3,230,818 24,841 384,331 690,762 3,400,000 - $ 2,988,962 1,588,220 3,258,908 1,963,228 1,137,539 - $ 38,662,077 11,081,846 10,381,758 875,049 337,126 - 1,344,012 438,902 1,344,012 $ 81,349,477 ($58,316,003) $7,730,752 $12,280,869 $ 47,507,510 ($36,884,648) 2,186,827 (4,637,140) 735,000 735,000 2,189,739 637,861 $133,968,553 ($98,464,930) $7,730,752 $12,280,869 $11,065 of consulting expenses for arbitrage calculations. $ 61,337,856 $ 47,507,510 2,186,827 735,000 2,189,739 $113,956,932 $41,892,895 14,070,808 11,994,819 4,518,288 1,963,228 337,126 1,828,301 3,400,000 - 1. Capital Projects Fund Budget 4-31 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 29 The recommended $81,360,542 Capital Projects Fund Budget for FY 2015/16 is a decrease of $58,304,938, or 42 percent, from the current year’s budget of $139,665,480. Of the total Capital Projects Fund, $7,730,752 is funded through 1997 bonds, $12,280,869 is funded through 2004/2006/2014 bonds, and the remaining $61,337,856 is funded through other non-bond sources including Regional Transportation Authority (RTA) sales taxes, impact fees, grants, Certificates of Participation and General Funds. The Department of Transportation has budgeted $42 million for 36 projects. The projects include the Valencia Road: Mark Road to Wade Road for $8.8 million and the Hughes Access Road Relocation for $5.9 million. Funding for the FY 2015/16 Department of Transportation Capital Program consists of $10.7 million in RTA funding, $11.5 million in grants, $3.2 million in HURF bonds, $6.9 million in State revenue, $6.2 million in impact fees, and $3.4 million from various other funding sources. Facilities Management has budgeted $14.1 million, which is a 59 percent reduction from the current year’s budget. This year’s requested budget includes $2 million for the new Animal Care Center funded with General Obligation bonds authorized by the voters in 2014. Three million dollars is budgeted for additional buildout of the Pima County Public Service Center funded with Certificates of Participation. NRPR has budgeted $4.5 million for 10 projects, including Northside Community Park (Rillito) for $2.7 million funded with 2004 General Obligation bonds. 2. Regional Wastewater Reclamation Capital Budget The FY 2015/16 recommended capital budget for the Regional Wastewater Reclamation Department (RWRD) is $47,507,510, a decrease of $36,884,648 from FY 2015. The FY 2015/16 Capital Program is planned to be funded entirely with RWRD obligations. Conveyance projects total $35.3 million, including $10 million for minor rehabilitation projects and $9.4 million for the North Rillito Interceptor Rehabilitation Project. Treatment projects total $11.5 million and include the Continental Ranch Regional Pump Station Modification project budgeted for $2.3 million and $1.8 million for sewer treatment improvements in Green Valley. 3. Fleet Services Capital Budget The FY 2015/16 recommended capital budget for Fleet Services is $2,186,827, a decrease of $4,637,140 from FY 2015. The recommended budget includes $1.8 million for the Mission Road Complex Fuel Island that will be funded through Certificates of Participation. VIII. COMBINED TOTAL COUNTY BUDGET 4-32 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 30 A. Combined County Property Tax Rate and Levy The combined primary and secondary property taxes levied by the County fund 38.5 percent of the total County Recommended Budget expenditures. These are the only County revenues over which the Board has substantial control. The remainder of the County budget is supported almost entirely by charges for services and intergovernmental revenues, primarily State revenue sharing and grants. As discussed in Section VII above, it is recommended that the County’s primary property tax rate, which supports the County’s General Fund, be increased by $0.1098 to $4.3877 per $100 of taxable assessed value. Pursuant to State Truth in Taxation Statutes, the levy produced by this tax rate will be over the neutral levy; and a Truth in Taxation hearing will be required to be noticed and held at the same time as Final Budget Adoption. The County’s neutral levy is $4.3025 per $100 of taxable assessed value. The County controls three secondary property tax rates and their associated levies: Library District, Regional Flood Control District and Debt Service. The Library District tax rate will increase by $0.0600 from the FY 2015 rate to $0.4953 per $100 of taxable assessed value. The property tax rate for the Regional Flood Control District will increase by $0.0100 from FY 2015 rate to $0.3135 per $100 of taxable assessed value. The property tax rate for Debt Service will remain unchanged from the FY 2015 rate of $0.7000 per $100 of taxable assessed value. The net of these changes in the secondary property tax rates will produce $5.5 million of additional revenue in FY 2015/16. The result of these recommendations is a combined County property tax rate of $5.8965 per $100 of taxable assessed value, a $0.1798 increase over the FY 2015 tax rates. The FY 2015/16 recommended primary and secondary County tax rates are summarized in Table 7 below. Table 7: Combined Recommended County Property Tax Rate. FY 2015 FY 2015/16 Adopted Recommended Description Rates Rates Difference Primary $4.2779 $4.3877 $0.1098 Library District 0.4353 0.4953 0.0600 Debt Service 0.7000 0.7000 0.0000 Regional Flood Control District 0.3035 0.3135 0.0100 TOTAL $5.7167 $5.8965 $0.1798 4-33 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 31 For the first time in six years, the value of the County’s overall property tax base will increase slightly next fiscal year. Consequently, the rates recommended above will be applied to a primary tax base that is 1.36 percent more than the current year’s base and to secondary tax bases that range from an increase of 0.53 percent (Debt Service) to an increase of 2.21 percent (Regional Flood Control District). This net increase in the tax base, combined with the net changes in the primary and secondary property tax rates, results in the recommended combined County property tax levy increasing by $19,151,357, or 4.5 percent, more than the current year levy as shown in Table 8 below. Table 8: Combined Recommended County Property Tax Levy. FY 2015/16 FY 2015 Recommended Description Adopted Levies Levies Difference Primary $321,633,141 $334,358,574 $12,725,433 Library District 32,747,156 37,743,651 4,996,495 Debt Service 53,059,292 53,342,531 283,239 Regional Flood Control District 20,539,235 21,685,425 1,146,190 TOTAL $427,978,824 $447,130,181 $19,151,357 B. Combined County Budget The combined Recommended County Budget, reflected in the budget schedules and departmental budget summaries following this memorandum, is $1,164,953,662. This is a $23,510,590, or a 1.98 percent, decrease from the FY 2015 Adopted Budget of $1,188,464,252. IX. COUNTY PROPERTY TAX REDUCTION OPTIONS In the past, the County’s primary property tax rate of $4.27 per $100 of assessed value has been criticized as high. It is the highest of any county in Arizona. The average FY 2014/15primary property tax rate for a county in Arizona is $2.1788. One of the primary reasons our tax rate is the highest is that Pima County is the only county in Arizona that does not have a separate, dedicated excise tax for supporting County operational expenses. Table 9 below shows the various county excise taxes available and used in other counties to offset their reliance on property tax for County operational expenses. 4-34 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 32 Table 9: Fiscal Year 2014/15 County Property and Sales Tax Rates. County General Primary County Fund Public Jail Excise Healthcare Property Road Excise County Tax Rate Tax Health Tax Tax District Apache $0.4810 0.50% $0.1260 $0.2916SPT — — Cochise 2.6276 0.50% — — — — 1 Coconino 0.5646 0.50% $0.2500 0.50% 0.30% — Gila 4.1900 0.50% — 0.50%2 — — Graham 2.1794 0.50% — 0.50%3 — — Greenlee 0.5500 0.50% $0.2300 — — — La Paz 2.2863 0.50% — 0.50% — — Maricopa 1.3209 — — 0.20% — $0.1856 Mohave 1.8196 0.25% — — — — Navajo 0.8185 0.50% $0.2430 — — — Pima 4.2779 — — — — — Pinal 3.7999 0.50% 0.10%ET — 0.50% — Santa Cruz 3.6471 0.50% — 0.50% — — Yavapai 1.9580 0.50% — 0.25% — — Yuma 2.1608 0.50% 0.112% ET 0.50% — — SPT = Secondary Property Tax, listed as a dollar tax rate ET = Excise Tax, listed as a percentage 1 Coconino County road tax effective January 1, 2015 2 Gila County voters approved a half-cent jail excise tax effective July 1, 2015 3 Graham County voters approved a half-cent jail excise tax effective July 1, 2015 Source: County Supervisors Association of Arizona County Capital Projects — — — — — — — — — — — — — — — Several options exist for reducing the County’s primary property tax rate. These options are as follows: A. Reverse State cost transfers As discussed previously in this memorandum, our primary property tax rate is used to support State programs. For FY 2015/16, this amount is expected to increase to nearly $106 million, or one third of our primary property tax rate. If the State were to pay for their programs using State funds, our primary property tax rate could be reduced from $4.3877 to $2.9422. B. Adopt a half-cent sales or excise tax 4-35 The Honorable Chair and Members, Pima County Board of Supervisors Re: Transmittal of Recommended FY 2015/16 Budget April 30, 2015 Page 33 Pima County has the option to adopt a half-cent sales tax by unanimous vote of the Board. If such a tax were enacted and used to reduce our property tax, our property tax rate would decrease another $0.9539, from $2.9422 to $1.9883. C. Adopt a jail excise tax The County has the authority to levy a quarter-cent jail excise tax upon approval at a General Election by the voters of Pima County. If approved, a jail excise tax would further reduce the County property tax rate by $0.4769, from $1.9883 to $1.5114. As can be seen, if these three strategies were fully utilized, the County’s primary property tax rate would decrease from $4.3877 to $1.5114. It would then be $0.6674, or 31 percent, below the statewide average. If the Board wishes to reduce property taxes, it will need to authorize one or more excise or sales taxes. CHH/mjk Attachments 4-36 4-37 4-38 4-39 4-40 ATTACHMENT 1 4-41 4-42 ATTACHMENT 2 4-43 THE ADVERTISEMENT MUST BE: PLACED IN MAIN SECTION ONLY. (CANNOT BE PLACED IN CLASSIFIED OR LEGAL ADVERTISING SECTION.) ONE-FOURTH PAGE IN SIZE HAVE A SOLID BLACK BORDER AT LEAST ONE-EIGHTH INCH WIDE HEADER OR ADVERTISEMENT MUST BE AT LEAST 18 POINT TYPE. _____________________________________________________________________ TRUTH IN TAXATION HEARING NOTICE OF TAX INCREASE In compliance with section 42-17107, Arizona Revised Statutes, Pima County is notifying its property taxpayers of Pima County’s intention to raise its primary property taxes over last year’s level. Pima County is proposing an increase in primary property taxes of $6,492,546 or 1.98%. For example, the proposed tax increase will cause Pima County’s primary property taxes on a $100,000 home to increase from $430.25 (total taxes that would be owed without the proposed tax increase) to $438.77 (total proposed taxes including the tax increase). This proposed increase is exclusive of increased primary property taxes received from new construction. The increase is also exclusive of any changes that may occur from property tax levies for voter approved bonded indebtedness or budget and tax overrides. All interested citizens are invited to attend the public hearing on the tax increase that is scheduled to be held on Tuesday, June 16, 2015, at 9:00 a.m. or thereafter in the Board of Supervisors Hearing Room, Pima County Administration Building, 130 W. Congress, 1st Floor, Tucson, Arizona. Publish: Arizona Daily Star Sunday, May 31, 2015 Sunday, June 7, 2015 Daily Territorial Monday, June 1, 2015 Monday, June 8, 2015 4-44 Ajo Copper News Wednesday, June 3, 2015 Wednesday, June 10, 2015 Note: On page four of the memorandum, Tentative Budget Adoption: Fiscal Year 2015/2016, May 19, 2015, makes reference to the publication of the Tentative Budget, “… in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in Attachment 3. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-45 4-46 4-47 4-48 4-49 4-50 4-51 4-52 4-53 4-54 4-55 Note: Paragraph III.A. on page five of this memorandum, Fiscal Year 2015/16 Final Budget Adoption, June 16, 2015, makes reference to the publication of the Final Budget, “. . . reflected in the attached Arizona Auditor General prescribed schedules” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-56 Pima County FY 2015/2016 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2013/2014 Through 2015/2016 Budget in Brief Fiscal Year 2015/2016 Adopted Full Time Equivalent Positions for Fiscal Years 2013/2014 Through 2015/2016 FTE Changes Explanation by Functional Area Pima County Capital Improvement Program Overview 5-1 Pima County FY 2015/2016 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following:     Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants; in addition, accounts for the tire recycling services. Air quality inspection and application fees; revenues from alternate onsite disposal plans; federal and state grants; and County share of state tax on new tire sales. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. 5-2 Pima County FY 2015/2016 Adopted Budget Fund Type Description Funding Source Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, and various animal control functions. Federal and state grants; charges for services provided; private donations; and operating transfers from the General Fund. Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect the public and property from floodwaters. Secondary property tax revenue. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d)       Debt Service Fund 5-3 Pima County FY 2015/2016 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d)    Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-4 Pima County FY 2015/2016 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following:    Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, and environmental damage. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Health Benefits Trust – Accounts for a selfinsured plan that provides employees and their families with comprehensive and affordable benefits options for health care (medical, pharmacy, and dental), life and other healthrelated insurances, and wellness and employee assistance programs. The fund is administered by the Board of Supervisors and an appointed board of trustees. (The self-insured plan began in fiscal year 2013/2014.) Financed by employee payroll deductions and charges to specific user departments for participating employees, and payments received from former employees for COBRA premiums. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment, as well as leased hardware, enterprise software and server storage, used by County departments and for printing services provided to County departments. Financed by fees and charges to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2015/16 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND CAPITAL PROJECTS FUNDS 2.09% ENTERPRISE FUNDS 18.50% GENERAL FUND 50.45% DEBT SERVICE FUND 4.93% SPECIAL REVENUE FUNDS 24.03% EXPENDITURES BY FUND ENTERPRISE FUNDS 14.17% CAPITAL PROJECTS FUNDS 7.14% GENERAL FUND 47.13% DEBT SERVICE FUND 9.50% SPECIAL REVENUE FUNDS 22.06% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING FUND BALANCE 2015/2016 31,847,551 40,919,599 15,115,609 91,255,768 130,397,966 ADOPTED REVENUES 2015/2016 540,753,077 257,637,434 52,855,727 22,384,510 198,344,516 ADOPTED EXPENDITURES 2015/2016 (549,923,174) (257,400,719) (110,820,702) (83,325,542) (165,399,005) OTHER FINANCING SOURCES 2015/2016 25,681,000 45,000,000 INTERFUND TRANSFERS IN / (OUT) (22,677,454) (29,596,123) 55,505,635 (39,108,574) 36,118,773 ESTIMATED ENDING FUND BALANCE 11,560,191 12,656,269 16,887,162 244,462,250 Note: Enterprise Fund amounts do not include the impact of the Regional Wastewater Reclamation Capital Improvement Program totaling $47,507,510 and Facilities Management $735,000. Note: The above charts do not include Internal Service Funds. 5-6 Pima County FY 2015/2016 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES INVESTMENT EARNINGS 0.15% FINES AND FORFEITS 0.78% MISCELLANEOUS CAPITAL 1.73% CONTRIBUTION 0.47% TAXES 42.00% CHARGES FOR SERVICES 23.34% INTERGVRNMTL 30.13% LICENSES & PERMITS 1.40% REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS FY 2013/2014 ACTUAL 385,715,342 15,238,007 291,207,591 230,492,744 8,679,453 2,919,038 22,062,835 6,807,670 963,122,680 FY 2014/2015 ADOPTED 431,781,438 14,788,597 316,354,219 238,596,252 7,980,600 1,488,206 18,823,601 5,000,000 1,034,812,913 FY 2015/2016 ADOPTED 450,319,955 15,032,960 322,987,448 250,156,897 8,316,702 1,615,783 18,545,519 5,000,000 1,071,975,264 EXPENDITURES CAPITAL OUTLAY 7.14% PERSONNEL SERVICES 39.23% OPERATING EXPENSES 53.63% EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY FY 2013/2014 ACTUAL 426,009,404 628,660,790 55,512,995 1,110,183,189 Note: The above charts do not include Internal Service Funds. 5-7 FY 2014/2015 ADOPTED 451,094,521 591,553,946 145,815,785 1,188,464,252 FY 2015/2016 ADOPTED 457,745,647 625,809,018 83,314,477 1,166,869,142 Pima County FY 2015/2016 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL FY 2013/2014 ADOPTED FY 2014/2015 ESTIMATED FY 2014/2015 ADOPTED FY 2015/2016 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 280,964,835 2,928,017 136,012,761 35,591,995 4,210,816 286,991 7,305,835 467,301,250 325,729,243 2,976,590 141,162,509 41,970,965 4,495,031 280,700 5,358,055 521,973,093 321,705,302 2,977,525 141,304,427 42,307,823 4,116,107 312,362 7,205,689 519,929,235 337,309,775 3,075,600 144,574,076 45,192,330 4,261,836 195,700 6,143,760 540,753,077 278,662,766 189,975,688 1,345,874 469,984,328 298,786,828 221,385,643 1,229,456 521,401,927 293,947,362 200,395,816 1,419,695 495,762,873 302,943,888 246,583,991 361,629 549,889,508 46,013,272 5,347,668 130,143,544 17,158,068 4,441,160 391,628 9,675,881 213,171,221 53,136,472 5,696,447 148,163,333 17,214,099 3,463,569 457,959 10,617,227 238,749,106 52,746,466 4,985,447 145,397,400 15,017,979 4,019,359 445,488 9,116,952 231,729,091 60,154,453 5,767,800 160,450,978 16,706,566 4,049,866 330,635 10,177,136 257,637,434 100,041,435 90,156,530 5,039,257 195,237,222 113,261,498 114,954,198 6,457,242 234,672,938 112,721,302 101,583,523 5,677,963 219,982,788 116,292,902 134,280,151 6,861,332 257,434,385 58,737,235 14,011 295,074 59,059,270 52,915,723 52,915,723 52,443,461 39,121 67,882 52,550,464 52,855,727 52,855,727 150,754,366 150,754,366 114,953,822 114,953,822 108,110,953 108,110,953 110,820,702 110,820,702 25,037,275 5,053,566 762,176 1,739,644 32,592,661 27,028,377 3,003,300 243,494 481,180 30,756,351 31,356,181 3,859,266 537,843 1,411,085 37,164,375 17,962,394 3,940,800 281,316 200,000 22,384,510 7,089,366 73,143,640 55,512,995 135,746,001 136,602 (136,602) 145,815,785 145,815,785 7,317,415 75,496,508 57,298,725 140,112,648 11,065 83,314,477 83,325,542 SPECIAL REVENUE FUNDS REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES OPERATING EXPENSES DEBT SERVICE TOTAL 12,950 CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 5-8 Pima County FY 2015/2016 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL FY 2013/2014 ADOPTED FY 2014/2015 ESTIMATED FY 2014/2015 ADOPTED FY 2015/2016 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL TOTAL REVENUES TOTAL EXPENDITURES 6,962,322 172,689,115 27,477 1,183,169 3,328,525 6,807,670 190,998,278 6,115,560 176,407,888 22,000 506,053 2,367,139 5,000,000 190,418,640 5,603,168 176,422,311 819,593 2,167,330 5,000,000 190,012,402 6,189,560 184,317,201 5,000 808,132 2,024,623 5,000,000 198,344,516 40,215,837 118,245,435 158,461,272 38,909,593 132,710,187 171,619,780 42,074,289 123,709,785 165,784,074 38,508,857 126,890,148 165,399,005 963,122,680 1,034,812,913 1,031,385,567 1,071,975,264 1,110,183,189 1,188,464,252 1,129,753,336 1,166,869,142 Note: The above data does not include Internal Service Funds. 5-9 Pima County FY 2015/2016 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 16, 2015, the Board adopted the budget for fiscal year 2015/16, which covers the period from July 1, 2015 through June 30, 2016. Pima County’s Fiscal Year 2015/16 Adopted Budget includes: • $1.167 billion in expenditures • $1.072 billion in revenues • $171.5 million in operating transfers between the various operating funds • $70.7 million total in debt issues including $25.7 million in General Obligation bonds and $45.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2014/2015-2015/2016 Expenditures by Fund Fiscal Year 2015/2016 600,000 Capital Projects 7.1% Enterprise 14.2% 500,000 400,000 General Fund 47.1% Debt Service 9.5% Special Revenue 22.1% 300,000 200,000 100,000 0 General Fund Special Revenue Debt Service 2014/2015 Capital Projects Enterprise 2015/2016 GENERAL FUND: The Fiscal Year 2015/16 Adopted Budget for General Fund expenditures increased by $28.5 million over fiscal year 2014/15. Major factors contributing to this net increase include: • $18.9 million increase in Contingency from numerous offsetting changes. $8.0 million was added to offset property tax State cost shifts; $4.1 million for Enterprise Resource Planning system upgrade; $1.8 million added to offset juvenile corrections State cost shifts; $1.1 million added for annualization of the Public Service Center; the ending General Fund reserve, budgeted as an expenditure, was increased from $17.5 million in fiscal year 2014/15 to $30.3 million in fiscal year 2015/16, an increase of $12.8 million • $6.5 million increase in the Sheriff department for higher public safety retirement contributions to offset adverse impacts resulting from pension reform changes instituted by the Arizona legislature; and to fund information technology relating to the County’s approved leased hardware, enterprise software agreement, and server/storage initiative • $6.0 million increase in Finance to establish a general contingency for grants for all County departments • $1.5 million increase in Facilities Management primarily due to annualize funding required for the maintenance of the County’s new Public Service Center • $1.0 million increase in Finance Non-Departmental for AZDOR operating costs in fiscal year 2015/16 SPECIAL REVENUE FUNDS: The Fiscal Year 2015/16 Adopted Budget for Special Revenue Funds expenditures increased by $22.7 million over fiscal year 2014/15. Major factors contributing to this net increase include: • $4.1 million increase in County Free Library due to library computers, software and server upgrades and generally increasing operating costs 5-10 Pima County FY 2015/2016 Adopted Budget • • • • • • • • • • $2.7 million increase in County Attorney special programs $2.6 million increase in Employment & Training due to an increase in One Stop job training and placement program services funding $1.7 million increase in Superior Court special programs $1.5 million in anticipated additional Health Grants to be received $1.3 million in new expenditures budgeted in County Attorney Grants $518 thousand increase in Transportation from increased maintenance for highway and road areas beautification efforts $498 thousand in new expenditures budgeted in Community Development Grants $457 thousand decrease in federal Transportation Grants $349 thousand increase in Pima County Animal Care Center for its expanded shelter operations, medical treatment, and spay/neuter programs also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2015/16 Adopted Budget for Debt Service Fund expenditures decreased $4.1 million from fiscal year 2014/15. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2015/16. (See the Supplemental Information section – Long Term Debt.) CAPITAL PROJECTS FUND: The Fiscal Year 2015/16 Adopted Budget for the Capital Projects Fund expenditures decreased by $62.5 million from fiscal year 2014/15, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2015/16 to Fiscal Year 2019/20 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2015/16 Adopted Budget for Enterprise Fund expenses decreased by $6.2 million from fiscal year 2014/15. The decrease is attributable to a decrease in debt service expense of $5.4 million. 5-11 Pima County FY 2015/2016 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2015/2016 Fiscal Years 2014/2015-2015/2016 500,000 Public Works 26.7% Justice & Law 29.1% General Government Services 27.6% Health Services 7.4% Community Resources 9.2% 400,000 300,000 200,000 100,000 0 s s s es Law ork vice vice urc Ser Ser eso lic W ce & i 't t b h R t v s u l P Ju nity l Go Hea mu era Com Gen 2014/2015 2015/2016 GENERAL GOVERNMENT SERVICES: The Fiscal Year 2015/16 Adopted Budget for expenditures for the General Government Services functional area increased by $23.3 million over fiscal year 2014/15. Major reasons for the net increase include: • $18.9 million increase in Contingency/General Fund Reserve from numerous offsetting changes. $8.0 million was added to offset property tax State cost shifts; $4.1 million for Enterprise Resource Planning system upgrade; $1.8 million added to offset juvenile corrections State cost shifts; $1.1 million added for annualization of the Public Service Center • $6.0 million increase in Finance to establish a general contingency for grants for all County departments • $748 thousand increase in Parking Garages due to the opening of the new public services garage • $412 thousand decrease in Recorder due to a fiscal year 2014/15 accounting adjustment for the primary and general elections offset by the fiscal year 2015/16 presidential preference election change in funding • $4.1 million reduction in Debt Service due to the retirement or refunding of previously issued debt • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY RESOURCES: The Fiscal Year 2015/16 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $7.1 million from fiscal year 2014/15. Major factors contributing to this net increase are: • $498 thousand in anticipated additional Community Development Grants • $2.6 million increase in Employment & Training due to increase in One Stop job training and placement program services funding • $4.1 million increase in County Free Library due to computer, software and server upgrades and generally increasing operating costs • other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. HEALTH SERVICES: The Fiscal Year 2015/16 Adopted Budget for the Health Services functional area increased by $1.2 million from fiscal year 2014/15. The main reasons for this net increase include: • $1.0 million in anticipated additional Office of Emergency Management/Homeland Security Grants • $583 thousand in anticipated additional Office of Emergency Management/Homeland Security special programs • $790 thousand in anticipated additional Behavioral Health Grants • $2.5 million decrease in funding for Banner University Medical Center South contract due to a onetime reduction of $2.5 million of the County’s contractual obligation of $15.0 million to offset a 5-12 Pima County FY 2015/2016 Adopted Budget • • portion of the Fiscal Year 2015/16 state cost shifts to Pima County $1.5 million in anticipated additional Health Grants to be received also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, etc. JUSTICE & LAW: The Fiscal Year 2015/16 Adopted Budget for the Justice & Law functional area increased by $11.8 million over fiscal year 2014/15. This net increase is due primarily to: • $6.5 million increase in the Sheriff department for retirement contributions • $1.7 million increase in Superior Court special programs • $1.3 million in new expenditures budgeted in the County Attorney Special Revenue funds • $1.3 million increase in County Attorney Grants • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. PUBLIC WORKS: The Fiscal Year 2015/16 Adopted Budget for the Public Works functional area decreased by a net $65.1 million from fiscal year 2014/15. Significant changes include the following: • $6.9 million decrease in Regional Wastewater Reclamation due to a decrease in debt service of $4.7 million • $62.5 million decrease from fiscal year 2014/15 in CIP, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2015/16 to Fiscal Year 2019/20 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) • $519 thousand increase in Transportation Grants for repair and maintenance • $393 thousand increase in Regional Flood Control for costs of the Loop river park program • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-13 Pima County FY 2015/2016 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2015/16: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2015/16, General Fund expenditures include $30.3 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $1.5 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-12 through 4-15). Special Revenue Funds The fiscal year 2015/16 adopted ending fund balance for all Special Revenue Funds is $11.6 million, a net decrease of $29.4 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the six major and over 100 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, the County Free Library, Stadium District, Justice and Law Grants, etc. Debt Service Fund The fiscal year 2015/16 adopted ending fund balance for the Debt Service Fund is $12.7 million, a net decrease of $2.5 million over the budgeted beginning fund balance. Major activity for the year includes: • $4.1 million decrease in overall debt service payments which is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of certificates of participation to be made in fiscal year 2015/16 • $5.7 million decrease in operating transfers in Capital Projects Fund The fiscal year 2015/16 adopted ending fund balance for the Capital Projects Fund is $16.9 million, a net decrease of $74.4 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2015/16 to 2019/20 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2015/16 adopted ending net assets for all Enterprise Funds is $244.5 million, a net increase of $114.0 million over the budgeted beginning net assets. Major factors contributing to this increase include: • $114.3 million increase in Regional Wastewater Reclamation net assets • $0.4 million decrease in Parking Garages budgeted net assets Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2015/16. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-5 of the Summary Schedules section. 5-14 Pima County FY2015/2016 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2013/2014 - 2015/2016 Functional Area/Department Adopted 2013/2014 Adopted 2014/2015 Adopted 2015/2016 2015/2016 vs 2014/2015 148.00 23.32 16.00 10.47 11.58 16.00 170.00 232.08 55.00 55.00 168.00 31.70 47.00 38.50 146.00 22.71 16.00 12.00 12.49 16.00 170.00 224.23 55.00 48.00 169.00 29.80 56.00 37.50 135.00 22.25 16.00 11.00 13.25 15.00 166.00 227.25 53.00 46.00 179.50 29.00 43.75 36.50 (11.00) (0.46) (1.00) 0.76 (1.00) (4.00) 3.02 (2.00) (2.00) 10.50 (0.80) (12.25) (1.00) 1,014.73 993.50 (21.23) General Government Services Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Facilities Management Finance & Risk Management Fleet Services Human Resources Information Technology Procurement Recorder Treasurer Total General Government Services 1,022.65 - Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Stadium District 4.33 25.60 154.53 405.41 4.00 6.98 248.91 14.00 40.17 4.00 26.42 132.43 385.02 4.00 6.98 268.78 14.00 40.18 4.00 25.00 137.70 384.11 4.17 6.00 268.50 13.50 44.75 (1.42) 5.27 (0.91) 0.17 (0.98) (0.28) (0.50) 4.57 Total Community Resources 903.93 881.81 887.73 5.92 14.00 65.17 288.50 9.00 45.44 283.45 13.00 45.00 290.00 4.00 (0.44) 6.55 Office of Emergency Management & Homeland Security 11.15 9.15 10.50 1.35 Pima Animal Care Center 79.00 86.00 84.00 (2.00) 457.82 433.04 442.50 9.46 Health Services Behavioral Health Environmental Quality Health Total Health Services 5-15 Pima County FY2015/2016 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2013/2014 - 2015/2016 Adopted 2013/2014 Adopted 2014/2015 Adopted 2015/2016 2015/2016 vs 2014/2015 Clerk of the Superior Court Constables County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Public Defense Services Public Fiduciary Sheriff Superior Court 217.99 13.00 479.00 32.00 11.00 11.00 138.00 488.29 244.06 35.20 1,639.00 665.65 220.00 13.00 471.00 33.00 11.00 9.50 142.00 484.39 247.30 34.45 1,636.00 665.35 204.50 13.00 462.00 33.00 11.00 8.50 131.50 452.25 233.85 32.85 1,580.00 650.50 (15.50) (9.00) (1.00) (10.50) (32.14) (13.45) (1.60) (56.00) (14.85) Total Justice & Law 3,974.19 3,966.99 3,812.95 (154.04) 6.00 61.00 15.00 6.00 63.00 14.90 Functional Area/Department Justice & Law Public Works Capital Projects Development Services Office of Sustainability and Conservation Project Management Office Public Works Administration Real Property Services - (6.00) (5.00) 5.00 2.00 (1.00) 4.00 18.00 9.00 18.00 58.00 14.90 5.00 11.00 17.00 Regional Flood Control District Regional Wastewater Reclamation 65.00 494.80 66.00 475.00 59.00 467.00 (7.00) (8.00) Transportation 306.52 306.52 292.25 (14.27) Total Public Works 970.32 958.42 924.15 (34.27) 7,328.91 7,254.99 7,060.83 (194.16) - - TOTAL FUNCTIONAL AREAS 5-16 Pima County FY 2015/2016 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2014/15 to 2015/16 are explained in general below: FTEs in General Government Services decreased by 21.23 or 2.1%. Major factors contributing to this net decrease include:         11.00 FTE decrease in Assessor due to 3.00 FTEs transferred to Finance and 1.00 FTE transferred to Clerk of the Board to cover the transfer of Litigation responsibilities, 2.00 FTEs eliminated, and a reduction in funded work hours in other positions equivalent to a decrease of 5.00 FTEs in order to remain within the base budget 1.00 FTE decrease in the Communications Office due to one added position transferred from Community Services offset by the elimination of two positions including one for the 2% reduction 10.50 FTE increase in Information Technology due to increased staff in the new internal service fund for centralized acquisition of computer hardware, software, and increased server and storage capacity 3.02 FTE increase in Finance and Risk Management is the net result of seven new positions partially offset by the elimination of positions to meet the 2% reduction and other miscellaneous adjustments 2.00 FTE decrease in Human Resources due to elimination of two FTEs for the 2% reduction 4.00 FTE decrease in Facilities Management due to the two percent reduction and elimination of vacancy savings 12.25 FTE decrease in the Recorder’s office due to three full-time positions reduced to part-time equivalent to a decrease of 1.25 FTEs for the 2% reduction, and a decrease equivalent to 11 FTEs for temporary election workers not required in the off-election year. 4.50 FTE net decrease in various other General Government Services departments FTEs in Community Resources increased by 5.92 or 0.7%. Major factors contributing to this net increase include:     5.27 FTE increase in Community Services, Employment & Training due to the addition of one new position for the Ending Poverty Now Initiative, four intermittent positions for Summer Youth Program and one position part time currier position converted to full time 0.91 FTE decrease in County Free Library due to the restructuring of positions at library 18 branches 4.57 FTE increase in Stadium District due to adding 10.57 FTEs to Events and Commons staff, partially offset by eliminating position in Administration and the Stadium Fields 3.01 FTE decrease in various other Community Resources departments FTEs in Health Services increased by 9.46 or 2.2%. Major factors contributing to this net increase include:   4.00 FTE increase in Behavioral Health due to the previously contracted Court Ordered Evaluation (COE) services now being handled by internally by Pima County Behavioral Health Services 6.55 FTE increase in Health due to a shifting of positions in grants staffing and also increasing labor distribution partially offset by the two percent reduction and the elimination of vacancy savings 5-17 Pima County FY 2015/2016 Adopted Budget   1.35 FTE increase in the Office of Emergency Management & Homeland Security due to the addition of one grant funded position and the adjustment of hours to existing positions 2.00 FTE decrease in Pima Animal Care Center is a net result of an initial increase of 4 FTEs offset by the reduction of 2 FTEs due to the two percent reduction FTEs in Justice & Law decreased by 154.04 or 3.9%. Major factors contributing to this net decrease include:          10.50 FTE decrease in Justice Courts Tucson due to the elimination of vacant positions 9.00 FTE decrease in County Attorney primarily due to the elimination of vacant positions 15.50 FTE decrease in Clerk of the Superior Court as a result of the elimination of the Collections area 32.14 FTE decrease in Juvenile Court from the elimination of vacant positions 13.45 FTE decrease in Public Defense Services from the elimination of vacant positions 1.00 FTE decrease in Justice Courts Green Valley due to the elimination of a clerk position 1.60 FTE decrease in Public Fiduciary due to the elimination of one full time position and one part time position as part of department restructuring 56.00 FTE decrease in the Sheriff as due to the elimination of positions that have been vacant 14.85 FTE decrease in Superior Court due to the elimination of positions that have been vacant FTEs in Public Works decreased by 34.27 or 3.6%. decrease include:       Major factors contributing to this net 14.27 FTE decrease in Transportation due to eliminating vacant positions, 5 FTEs of which are part of the two percent reduction 8.00 FTE decrease in Regional Wastewater Reclamation due to continuing reassessment of staffing needs at new facilities 7.00 FTE decrease in Regional Flood Control District due to streamlining operations 5.00 FTE decrease in Development Services in order to reduce costs in the face of lower development activities 2.00 FTE increase in Public Works Administration due to 2 FTEs received from Project Management Office 1.00 FTE decrease in Project Management Office due to net of 1 FTE received from Regional Wastewater Reclamation District and 2 FTEs moved to Public Works Administration; beginning fiscal year 2015/16, Project Management Office FTEs are no longer located in Capital Projects 5-18 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2015/16 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2015/16 Capital Projects Fund1 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-19 Pima County FY 2015/16 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability On July 21, 2011, the Board of Supervisors adopted a revised Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedance. Follow a Programmatic Method of Budgeting The fiscal year 2015/16 adopted budget is presented using a line item and programmatic method. The goals of this presentation are to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2013/14, the estimated result for fiscal year 2014/15, and the planned result for fiscal year 2015/16. As this type of presentation continues to evolve, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2015/16 Adopted Budget Minimize Impact of State of Arizona Budget Cost Shifts on County Services Over the years, the State of Arizona has adopted new programs, paid for them entirely for one or two years, and then begun to shift the program costs to the counties. The best examples of this process are the Restoration to Competency and the Sexually Violent Persons programs. Restoration to Competency takes a criminal defendant who would otherwise be declared incompetent to stand trial and improves their competency to the point where they are able to stand trial. Sexually Violent Persons are individuals confined to the State Prison, who, upon completion of their sentence, are deemed to be a continuing threat to public safety and are confined at the Arizona State Hospital. Both of these programs were initially paid entirely by the State. Currently, the costs of both of these programs have been either entirely or partially shifted to the counties. The same is true for the State Indigent Health program for fiscal year 2015/16 (Arizona Health Care Cost Containment System, Arizona Long Term Care System and Behavioral Health System). These total cost transfers from the State of Arizona, including the County’s share of salaries and benefits for the various courts totaled $82.8 million, or 25 percent of our primary property tax levy in fiscal year 2015/16. In balancing the State Budget this year, the Governor and Legislature have accelerated cost transfers to the counties and increased the cost transfer to Pima County by more than any county in the State. The proposed cost transfers to the County that are presently enacted into law equal in excess of $21.6 million and when added to the existing fiscal year 2015/16 State cost transfers yields a total transfer of $104.4 million for the fiscal year or over 31 percent of the existing primary property tax levy of $334.4 million. These budget transfers from the State necessitated changes in the funding of programs and services contained in the fiscal year 2015/16 adopted budget. A partial list of the impacts of these transfers includes:     A two-percent across-the-board reduction of $7.0 million in the General Fund and $10.9 million overall A $5.0 million reduction in funding available for the Pavement Preservation Program A $2.5 million decrease in the annual payment under the existing contract for the Banner – University Medical Center South Campus An increase in the primary property tax rate of $0.1098 per $100 of net taxable value These adjustments will directly impact the level of services Pima County will be able to provide residents in fiscal year 2015/16. Follow Measures to Weather the National Economic Downturn Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during the recent unprecedented economic recession and is only now beginning to recover. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than seven years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) decreased significantly from their peak in fiscal year 2006/07 to fiscal year 2013/14 and are continuing to modestly recover. For the first time in six years the property tax base has shown a small increase. The primary taxable value of the County increased over the previous year by approximately 1.36 percent, while the secondary assessed values showed similar increases. Despite this increase, the fiscal year 2015/16 General Fund tax base will be in aggregate 15.2 percent smaller than it was in fiscal year 2009/10. Currently, economic conditions are improving, and we forecast an increase of 2.9 percent in the General Fund tax base for fiscal year 2016/17. 6-2 Pima County FY 2015/16 Adopted Budget Given the drop in state shared revenues from fiscal year 2006/07 to 2013/14, the declining value in the property tax base through fiscal year 2014/15, and state cost shifts and transfers over the five prior years including the unprecedented $21.6 million described above, Pima County continues to face unprecedented budget challenges. A number of measures have been followed to mitigate these challenges:  In addition to the 2 percent budget reductions described in the section above, across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and will yield $27.7 million annually in subsequent fiscal years. While no additional across-the-board reductions were made for fiscal years 2012/13 through 2014/15, the County will continue to realize these savings.  No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A one percent general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. No across-the-board pay adjustments were budgeted for fiscal year 2012/13. Over this period, annual cost savings were as much as $8 million compared to a two-percent annual pay increase. County employees received a combination of one-time and ongoing salary adjustments in fiscal year 2013/14. All eligible County employees received an ongoing 50 cent per hour pay increase effective September 7, 2014. No across-the board pay adjustments were approved for fiscal year 2015/16 (see the Provide Adequate Employee Compensation of this Financial Policies section below).  Since fiscal year 2007/08 total budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,335 or 15.9 percent primarily through attrition or transfer.  The County has also tactically shifted its service model based on trends and actions beyond its control. These shifts have occurred without layoffs, and the planned shifts have been fully executed. Specifically, the County began moving away from direct healthcare delivery in 2004 with the management turnover of Banner – University of Arizona South Campus. Four years ago, the County, recognizing the competitive pressure exerted by the State of Arizona in implementing the Arizona Health Care Cost Containment System exited the Acute Care Program. Over the past four years, the County exited the Arizona Long Term Care System and fully transitioned the ownership and use of its long-term care facility, Posada del Sol, to a private entity.  Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the public to a new model of having a private contractor providing these services. This change saves the County nearly $4 million annually.  Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit cost in fiscal year 2015/16 totals over $139 million which is more than double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance, retirement contributions and other employee benefits adjustments. Fiscal year 2015/16 aggregate benefits increased in excess of $5 million over fiscal year 2014/15. This increase in benefits costs will be absorbed by the County despite its increasing costs within other areas of the County’s budget. 6-3 Pima County FY 2015/16 Adopted Budget  Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14 the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator starting in fiscal year 2013/14. Under this new model, fiscal year insurance costs increase by less than 5 to 7 percent per year.  Overall County budgeted expenditures of $1,166,869,142 are 1.8 percent less than fiscal year 2014/15 budgeted expenditures and 21 percent less than eight years ago. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2015/16 no funding was available or approved for supplemental requests. Diversify the County’s Revenue Sources Property Taxes Fiscal year 2015/16 represents the first effective year of a State of Arizona Constitutional amendment, approved by Arizona voters three years ago, that will substantially limit future overall appreciation of the existing tax base by setting a 5 percent cap on net taxable value increases from year to year. Previously, the market dictated increases in net taxable value. The fiscal year 2015/16 Adopted Budget relies on a $0.1098 increase in the primary property rate for General Government over the fiscal year 2014/15 tax rate. The Library District secondary property tax rate increases by $0.0800. The Regional Flood Control District secondary property tax rate increases by $0.0100. Debt Service’s secondary tax rate is unchanged from fiscal year 2014/15 rate. The total property tax rate for Pima County increased from $5.7167 to $5.9165 per $100 of assessed valuation, a net increase of $0.1998. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2015/16 general government revenue from all other sources is $165.5 million, an increase of $5.0 million over the fiscal year 2014/15 adopted budget. State Shared Sales Taxes are expected to increase by $1.9 million, while Vehicle License Tax revenue is expected to increase by approximately $1.5 million. Other changes in revenue include a $85 thousand decrease in Pooled Investment Interest and a $99 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue decreases by $31 thousand. Contributions for Administrative Overhead from other County funds will decrease by $1.2 million in fiscal year 2015/16. Public Works Administrative Overhead revenue will increase $3.1 million as funding is a one-time revenue that will not appear in future fiscal years but will instead be rolled into Administrative Overhead. 6-4 Pima County FY 2015/16 Adopted Budget State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. State Shared Sales Tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $36.8 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.5072 per $100 of assessed value. Local Sales Tax Pima County does not currently levy a local excise (sales tax) as permitted by Arizona Revised Statutes. The following excise tax options are available for consideration: A general sales tax of up to 0.5 percent rate that is employed in thirteen other counties in Arizona. If the County had the ability to levy a local sales tax in fiscal year 2015/16, it would realize revenues of approximately $69 million and would decrease the County’s primary property tax rate by $0.9539 per $100 of net taxable value. This statutory authorization requires a unanimous vote of the Board of Supervisors. The County can request voter approval of a Jail Excise tax up to the equivalent of a quarter cent sales tax ($0.0025). If approved by the voters, this jail tax could reduce the County’s primary property tax rate by $0.4769 per $100 of net taxable value and produce approximately $34.5 million in revenue. A road excise tax, which is available to most other counties in the state. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Adjust Property Tax Rates to Adequately Fund County Government Table 1 underscores the Board of Supervisor’s commitment to make necessary increases in property tax rates to continue to provide core County services. The total rate adopted by Pima County was unchanged in fiscal year 2012/13 from the prior fiscal year and increased by 5.8 percent in fiscal year 2013/14. In response to continued decreases in property values, increased demand for core services and unmet funding requirements, the total rate for fiscal year 2014/15 increased by 12.4 percent. Overall rates increased by 3.5 percent in fiscal year 2015/16 to offset State budget cost shifts and stabilize funding for the Pima County Library System. 6-5 Pima County FY 2015/16 Adopted Budget Table 1 Comparison of Property Tax Rates* FY 2012/13 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total $3.4178 0.7800 0.3460 0.2635 $4.8073 FY 2013/14 FY 2014/15 FY 2015/16 Tax Rates Tax Rates Tax Rates $3.6665 0.7800 0.3753 0.2635 $5.0853 $4.2779 0.7000 0.4353 0.3035 $5.7167 $4.3877 0.7000 0.5153 0.3135 $5.9165 * Does not include Fire District Assistance Tax, which is set by state formula. Pima County’s fiscal year 2015/16 combined property tax rate increased by 19.98 cents per $100 assessed value over the prior fiscal year. The County will levy $449 million in primary and secondary property taxes in fiscal year 2015/16. This is only the second time that the combined levy has increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $31 million or 7 percent more than the amount levied in fiscal year 2010/11. Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $27.8 million for fiscal year 2007/08 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted a conservative unreserved ending General Fund Balance of $30.3 million for fiscal year 2015/16, which is approximately 5.6 percent of budgeted operating revenues. This percentage is on the lower end of the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. However, over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10, through 2014/15 were primarily due to State Arizona Long Term Care System (ALTCS) payment adjustments; greater than estimated General Fund revenues from State, Federal and County sources: management initiatives in such areas as energy, inmate heath and Restoration to Competency resulting in reduced costs, and refunds resulting from the State’s receipt of federal stimulus funds. 6-6 Pima County FY 2015/16 Adopted Budget Table 2 General Fund Unreserved Ending Fund Balance Fiscal Year 2004/05 Fiscal Year 2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08 Fiscal Year 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Fiscal Year 2014/15 Fiscal Year 2015/16 Budgeted $13,000,000 $15,800,000 $23,000,000 $24,500,000 $24,024,720 $24,447,921 $24,040,215 $34,774,388 $29,930,587 $22,800,043 $17,474,480 $30,256,247 Actual $33,171,433 $46,423,513 $48,671,901 $27,749,033 $35,802,620 $77,451,391 $53,651,182 $66,529,982 $56,684,092 $42,911,880 $31,847,551 * % of Revenue 8.9 10.8 10.9 5.9 7.7 15.8 11.4 13.5 12.2 9.2 6.4 5.6 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Revenue Management and Audit Division collects debts owed to the County, monitors and reports on revenue streams and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, only one major fund requires General Fund support to forestall the occurrence of negative cash deficits. Another has recovered sufficiently to begin to repay the County’s General Fund for the support it provided for past deficits. Stadium District: The continued loss of Major League Baseball coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 2014/15 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2014/15 budgeted subsidy of $2.2 million was transferred from the General Fund to the District. While the District has made significant headway in its recovery from the loss of Major League Baseball by diversifying its revenue sources, a similar situation is expected in fiscal year 2015/16 and the remaining existing fund balance will likely not cover all budgeted costs. However, in order to avoid a negative fund balance by the end of fiscal year 2015/16 and future fiscal years, $1.2 million has been budgeted as an operating transfer to the District. 6-7 Pima County FY 2015/16 Adopted Budget The County was able to reduce deficits related to the Development Services function that had received significant cash transfers from the General Fund in prior fiscal years: Development Services: The Countywide planning function is within the Development Services Department and benefits all County residents. As a result of reduced construction activity, starting in fiscal year 2009/10 this function could not be sustained solely through fee generated revenue given the substantial decrease in development activity. General Fund support for the department began at $2.0 million in fiscal year 2009/10 and was gradually reduced to zero in fiscal year 2014/15. Construction activity in the County began to stabilize in fiscal year 2012/13 and this recovery continued in fiscal year 2014/15 which resulted in minimal operating losses. Development Services will have recovered sufficiently to begin to repay the General Fund contributions made in prior years beginning with a payment of $250,000 included in the fiscal year 2015/16 budget. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the subsequent budget reductions over the last seven years, effectively reduces the fiscal year 2015/16 Board Contingency Fund to a starting point of $744,994. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedances or other generalized Countywide program costs that may impact the General Fund had been to reserve funding in the Board of Supervisors Contingency Fund for those purposes. Several years ago this process of reserving funds was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2015/16, budgeted expenditure authority in the Budget Stabilization Fund amounts to $17,356,885. Discussions of all the items in the following table can be found in the Budget Issues section. Table 3 Budget Stabilization Fund Homeowner Tax Rebates State Budget Cost Shift $ 8,051,797 CGI 3.10 Upgrade (County’s Enterprise Accounting System) 4,100,000 Juvenile Corrections State Budget Cost Shift 1,840,289 Soccer Fields Debt Service Payment 1,661,775 Public Service Center – Facilities Management Costs 1,121,814 Painted Hills Debt Service Payment 536,210 Tumamoc Hill - Sustainability 45,000 Total Budget Stabilization Fund $ 17,356,885 6-8 Pima County FY 2015/16 Adopted Budget Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors’ Policy No. D22.6 was adopted on October 26, 1999 and revised on July 12, 2011, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past twelve years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 2005/06: Table 4 Salary Increase Summary Fiscal Year FY 2005/06 Salary Increase 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System. 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class 6-9 Pima County FY 2015/16 Adopted Budget FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections noncommand staff effective January 6, 2008 FY 2008/09 No general adjustment, anniversary increases, or step increases awarded FY 2009/10 No general adjustment, anniversary increases, or step increases awarded FY 2010/11 No general adjustment, anniversary increases, or step increases awarded FY 2011/12 1.0% general adjustment effective July 1, 2012 for existing employees to partially offset impacts of increased retirement plan contributions FY 2012/13 No general adjustment, anniversary increases, or step increases awarded FY 2013/14 1.0% general adjustment effective pay period beginning June 30, 2013 2.0% general adjustment effective December 29, 2013 One-Time lump sum adjustment of $200 to $1,000 based on the incumbent employees hire date in the County payable included in paycheck of July 19, 2013 FY 2014/15 50 cents per hour general adjustment effective pay period beginning September 7, 2014 FY 2015/16 No general adjustment, anniversary increases, or step increases awarded The Board of Supervisors approved a one percent general adjustment for existing employees in fiscal year 2011/12 to partially offset the impacts of increased retirement plan employee contributions as well as mandated shifts between some employee and employer retirement contributions percentages. While these mandated shifts in retirement contribution percentages were later reversed by the State Legislature, the 1.0 percent general adjustment for existing employees was retained. The fiscal year 2012/13 aggregate benefits costs for the County increased in excess of $14 million over the fiscal year 2011/12 cost. As a result of the County having to absorb these additional benefits costs, there were insufficient resources available for any employee compensation package adjustments in fiscal year 2012/13. Other than the small increase of one percent related to retirement contributions in fiscal year 2011/12 discussed above, County employees had not received an across the board compensation increase from fiscal year 2007/08 through fiscal year 2012/13. Consequently, employees lost purchasing power to consumer inflation and increases to the employee cost of benefits during these years. In recognition of this difficulty, the Board of Supervisors approved the following employee compensation adjustments in fiscal year 2013/14: 1) eligible employees received a one-time, lump sum award of $200 to $1,000 based upon the number of years they had been employed with the County since the last cost of living adjustment was awarded at the beginning of fiscal year 2007/08; 2) effective the pay period starting on June 30, 2013, an across the board ongoing general adjustment of 1 percent was awarded to all 6-10 Pima County FY 2015/16 Adopted Budget eligible employees; 3) effective the pay period beginning December 29, 2013, an across the board ongoing general adjustment of 2 percent was awarded to all eligible employees. The fiscal year 2014/15 adopted budget included a general compensation increase of 50 cents per hour to all eligible employees effective September 7, 2014. Resources available in fiscal year 2015/16 were insufficient to fund an employee compensation package, though existing employee benefits were maintained. Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been twelve voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities, for a total 2006 authorization of $54 million. In November 2014, voters authorized $22 million in general obligation bonds for the purposes of funding improvements related to the care and safekeeping of animals in the County. Combining the 1997, 2004, 2006, and 2014 authorization provides total bond proceeds of $1.52 billion. Pima County currently has $581 million in active bond projects fully or partially funded by bonds and $620.7 million in active non-bond projects resulting in a total capital improvement program of $1.2 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2015/16 – 2019/20 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 169 capital improvement projects and a total of $136.0 million budgeted for fiscal year 2015/16. Of this fiscal year amount, Regional Wastewater Reclamation funds $47.5 million, Telecommunications funds $2.2 million, Fleet Services funds $2.2 million, and Parking Garages funds $0.7 million, with $81.4 million approved in the fiscal year 2015/16 Capital Projects Adopted Budget. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the approximately $1.52 billion bond authorization; $1.421 billion in bonds have been sold with $99.0 million remaining. 6-11 Pima County FY 2015/16 Adopted Budget Table 5 1997, 2004, 2006 and 2014 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds 2014 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 22.0 $1,520.2 Sold (million) $ 255.4 105.0 276.6 576.6 150.0 53.6 4.0 $ 1,421.2 Remaining (million) $ 1.6 0.0 73.4 5.6 0.0 0.4 18.0 $ 99.0 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2014, is as follows (in thousands): Net assessed valuation: $7,623,691 Debt Limit (15% of net assessed valuation): $1,143,554 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 407,275 (5,326) Legal debt margin available (401,949) $ 741,605 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. 6-12 Pima County FY 2015/16 Adopted Budget Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. In fiscal year 2013/14, the County issued $16.0 million in new Street and Highway Revenue Bonds and met the statutory requirement. The County did not issue Street and Highway Revenue Bonds in fiscal year 2014/15 and is not planning to issue these Bonds in fiscal year 2015/16. For fiscal year 2015/16, Street and Highway revenues are projected at $53,005,685, and $18,561,408 in Street and Highway Revenue Bonds debt payment is scheduled, providing approximately 3.0 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.52 billion in bond authorizations is expected to be leveraged with at least $1.1 billion in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees, in addition to other sources. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.815 per $100 of assessed valuation. For fiscal year 2015/16, the secondary tax rate is $0.7000 per $100 of assessed valuation which is the same as fiscal year 2014/15 rate. In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 2002/03. 6-13 Pima County FY 2015/16 Adopted Budget Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% * 2013/14 (effective 7/1/2013) 10.0% * 2014/15 0.0% * 2015/16 0.0% * * On May 15, 2012, the Board of Supervisors adopted Resolution No. 2012-27 establishing a change in the methodology for calculating connection fees. As part of this change, new connection fee rates were established based on water meter size rather than fixture unit equivalents. The Regional Wastewater Reclamation Department submitted an updated 2015 Financial Plan to the Board of Supervisors that recommended a 3 percent increase in Sewer User Fees effective during fiscal year 2015/16. The Board of Supervisors voted at their August 17, 2015 meeting to deny this increase. 6-14 Pima County FY 2015/2016 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy required that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process was suspended by the County Administrator September 2009 due to inflationary pressures and increased mandated program requirements. The emphasis on the performance aspect of the process remains an active component in budget development. The following function statements are the basis for detailed departmental strategic plans: General Government Services consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, maintenance, purchasing, information technology, facilities management, fleet services, and risk management. ASSESSOR Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation  Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Layout, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address:  Growth management  Fiscal responsibility  Quality of life in Pima County 6-15 Pima County FY 2015/2016 Adopted Budget CLERK OF THE BOARD Record and publish all proceedings of the Board of Supervisors, pursuant to Arizona Revised Statute §11-241. Preserve and file all accounts acted upon by the Board. Administer and direct activities of the Pima County Records Management Program. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, appeals, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation and digital records COMMUNICATIONS OFFICE Provide information about County programs and activities to the County’s constituents, the media, and County employees utilizing mass communications vehicles, including broadcast, print, and digital channels. Provide communications strategies and tools, graphic design, photography, and video services to all departments within County government. Department goals address:  Timely and accurate media release performance  Standardization of website appearance and functionality  Optimizing graphic design services function COUNTY ADMINISTRATOR Carry out the policies and goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Department goals address:  Implementation of Board of Supervisors policies and plans  Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County). Serve as the filing office for candidate nomination filings and for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address:  Proper and efficient conduct of elections  Timely reporting of results FACILITIES MANAGEMENT Provide and manage over 5 million square feet of maintained facility space for Pima County government facilities through efficient and cost effective management, programs, and delivery of service to County employees and the citizens visiting the facilities. Operate and manage Pima County’s self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address:  Efficiency of operational administration  Minimization of cost overruns  Quality of customer service  Compliance with code and regulations 6-16 Pima County FY 2015/2016 Adopted Budget FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, financial planning, rate analysis, capital improvement reporting, accounts payable and receivable, payroll processing, grants compliance and financial oversight, records maintenance, mail services, workers’ compensation, position control, assessment litigation, loss control and prevention, internal audit, cash management, delinquent accounts collections, and formation and collection function of improvement districts. Department goals include:  Compliance with laws, rules, and regulations  Application of best practices in reporting and budgeting as promulgated by governing boards and associations  Loss reduction and adequate funding for loss coverage FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address:  Improvement in cost effectiveness of fleet resources including fuel and vehicle usage  Improvement in efficiency of administration HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce by leading Pima County in the acquisition, maintenance, development, and measurement of its human assets and by providing various employment related services and activities. Provide services including, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, employee wellness activities, management training, performance appraisal development and review, official personnel records management, federal, state, and local labor reporting, e-Verify and FMLA administration. Department goals address:  Assurance of market competitiveness  Compliance with mandated personnel policy  Interdepartmental support for human resources issues  Implementation of health benefits through insurance, wellness, and employee assistance programs INFORMATION TECHNOLOGY Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Provide centralized leasing and purchasing of computer hardware and related devises, server storage, and enterprise leasing of software for all County departments to ensure uniformity and cost savings. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central network operations center (NOC) for proactive computer hardware, network, and applications software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address:  Process improvements and consolidation of County IT systems  Improved quality of voice/data infrastructure 6-17 Pima County FY 2015/2016 Adopted Budget NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. departments carry out its functions; therefore, it does not formulate goals or objectives. Other PROCUREMENT Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring of eligible Pima County contracts as outlined in the covered services section of the ordinance. Manage the contracts review approval process, central repository for all contracts, and manage the disposition of surplus personal property. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Department goals address:  Efficiency of purchasing process  Compliance with Procurement policy and procedure  Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting and other election related activities as prescribed by Title 16 and other provisions of the Arizona Revised Statutes. Department goals address:  Access to the voting process for all citizens  Accuracy and timeliness of document recording  Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector for Pima County and its political subdivisions. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute property taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following:  Investment revenue optimization  Innovations in procedure, particularly in process automation  Efficiency in performing mandated functions Community Resources encompasses programs and initiatives which enable County residents to benefit from economic, cultural, recreational facilities, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. Oversee the Community Development & Neighborhood Conservation, Community Services-Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address:  Improvement in department efficiency  Increased levels of Employee Combined Appeal Program (ECAP) funding  Implementation of County economic development plan 6-18 Pima County FY 2015/2016 Adopted Budget COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare and social well-being of inhabitants of Pima County by promoting coordinated and improved better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address:  Augmentation and leveraging of funding  Increase in the number of residents served in the areas of housing assistance, human services, and youth programs  Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by developing skilled workers, assisting employers to meet workforce needs, mitigating the impact of layoffs through employment services, addressing basic housing needs of low income individuals, helping youth develop into successful adults, maximizing access to public and community resources, and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address:  Coordination of shared resources  Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address:  Promotion of community literacy and education  Quality of information service  Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address:  Coordination of public funding  Awareness of Pima County as a travel destination  Utilization of County Facilities (e.g., County Fairgrounds, Kino Sports Complex) KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address:  Esthetically pleasing and safe landscapes  Facilities presenting a high quality image of Community Resources NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address:  Effectiveness of administration including fiscal management, training, and reporting  Improvement in public utilization  Enhancement in quality of parks operation and maintenance 6-19 Pima County FY 2015/2016 Adopted Budget SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address:  Compliance with state mandates and educational standards  Pursuit of educational grants  Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with soccer leagues that will have a positive impact on the community and the local economy. Department goals address:  Expansion of field usage and availability  Expansion of gem & mineral shows and other non-sports events  Maintaining landscapes to a consistently high standard  Business operations models to account for new customer base Health Services departments provide health services, health care, emergency services, and environmental management for Pima County residents and administer funding to and from state and other sources. BEHAVIORAL HEALTH Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of Banner-University Medical Center South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Department goals address:  Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements  Monitoring and audit of correctional health care vendor performance  Improvement in effectiveness of health care delivery  Appropriate County funding of Banner-University Medical Center South Campus operations and monitoring of services  Minimize referrals of Restoration to Competency patients to Arizona State Hospital ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address:  Efficiency in the delivery of administrative services  Compliance with air quality standards and water quality standards  Compliance with solid and hazardous waste standards  Public education and outreach 6-20 Pima County FY 2015/2016 Adopted Budget HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control services. Department goals address:  Efficiency in support services to all health services  Expansion in number of County residents served  Compliance with mandated responsibilities  Improvement in quality of health care services offered OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address:  Availability of accurate, comprehensive information systems  Maintenance of a state of the art Emergency Operations Center and management of public safety radio system  Efficiency of response preparedness to achieve damage minimization in a disaster  Comprehensiveness of interagency and public outreach Justice & Law, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address:  Development of automated processing  Means to improve operating efficiency  Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Process and serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address:  Compliance with state mandates  Improvement in quality and efficiency of service delivery 6-21 Pima County FY 2015/2016 Adopted Budget COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address:  Protection of Pima County residents’ safety and legal rights  Emphasis on prosecution of violent, dangerous, repetitive offenders  Community outreach  Effective representation of Pima County in civil matters  Improvement in efficiency, particularly in automated systems FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner mandated by Arizona Revised Statute §11-591. Department goals address:  Improvement in the quality of death investigation standards JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become lawabiding and productive citizens through the Adult Probation program. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service 6-22 Pima County FY 2015/2016 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address:  Effectiveness of detainee rehabilitation  Improvement in case processing efficiency  Effectiveness of probation programs PUBLIC DEFENSE SERVICES Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Provide eligibility screening and recommend attorney assessments for legal representation of out-ofcustody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases and court proceedings for children in foster care and other out-of-home placements. Provide legal services for adults who have mental illnesses and are unwilling or unable to voluntarily participate in treatment. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Quality and cost efficiency of services and delivery  Adherence to rules and professional standards PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address:  Quality of service delivery  Efficiency of service delivery  Minimization of procedural error  Respectful and cost effective indigent burial 6-23 Pima County FY 2015/2016 Adopted Budget SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address:  Quality and completeness of mandated responsibilities  Performance of special law enforcement functions  Provisions for the health and welfare of inmates  Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address:  Performance that ensures public confidence in the judicial system  Efficiency in operating procedures including automated systems  Interpreter services and jury administration  Improvement in adult probation outcomes  Compliance with mandated responsibilities Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, and sewer facilities. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2015/2016 – 2019/2020 Five Year Capital Improvement Program. Department goals address:  Responsibility in fiscal management and reporting  Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Provide green building and sustainability review and permitting services. Department goals address:  Quality of customer service  Compliance with mandated responsibilities, codes, and regulations  Effectiveness of enforcement operations  Facilitation of approved development by effective delivery of review and permitting services OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address:  Development of plans for Cultural Resources and Open Space preservation  Integration of Sonoran Desert Conservation Plan with other County planning efforts  Ongoing implementation of the County’s Sustainable Action Plan 6-24 Pima County FY 2015/2016 Adopted Budget PROJECT MANAGEMENT OFFICE Provide capital project management for Pima County. Department goals address:  Quality and effectiveness of all capital projects  Effectiveness in administration of capital projects and fiscal resources PUBLIC WORKS ADMINISTRATION Provide administrative services, human resources and finance management for the departments primarily within the Public Works functional area. Department goals address:  Quality and effectiveness of all Public Works operating departments  Effectiveness in administration of fiscal resources REAL PROPERTY Provide real property activities for Pima County. Department goals address:  Quality and effectiveness of all real property activities  Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the National Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address:  Responsibility for public safety and compliance with federal flood insurance guidelines  Provisions for flood warnings and flood damage mitigation  Provision of flood control infrastructure projects  Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources through proven wastewater, conveyance, treatment and reclamation processes. Department goals address:  Effectiveness and efficiency in the operation of the sewerage system  Compliance with applicable sewage regulations  Improvement in long range capital planning TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address:  Fiscal responsibility  Workforce development  Enhancement of the safety and utility of the County’s road system  Improvement of information systems 6-25 Pima County FY 2015/2016 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2015/2016 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses Schedule G- Full-Time Employees and Personnel Compensation 7-1 PIMA COUNTY Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2015/2016 Adopted Budget Fiscal Year 2015 2015 2016 2016 2016 2016 2016 2016 2016 Adopted/Adjusted Budgeted Expenditures/Expenses* Actual Expenditures/Expenses** Fund Balance/Net Position at July 1*** Primary Property Tax Revenue Secondary Property Tax Revenue Estimated revenues Other than Property Taxes Other Financing Sources Interfund Transfers In Interfund Transfers Out 2016 2016 Total Financial Resources Available Budgeted Expenditures/Expenses**** S c h E E B B C D D D E General Fund 521,401,927 495,762,873 31,847,551 337,309,775 Special Revenue Fund 234,672,938 219,982,788 40,919,599 FUNDS Debt Service Capital Projects Fund Fund 114,953,822 145,815,785 108,110,953 140,112,648 15,115,609 91,255,768 Enterprise Funds Available 171,619,780 165,784,074 130,397,966 7-2 57,105,635 1,600,000 22,384,510 25,681,000 22,838,253 61,946,827 198,344,516 45,000,000 60,000,000 23,901,227 Total Funds 1,188,464,252 1,129,753,336 309,536,493 337,309,775 113,010,180 621,655,309 70,681,000 171,858,637 171,616,380 123,476,971 110,820,702 100,212,704 83,325,542 409,841,255 165,399,005 1,452,435,014 1,166,869,142 2015 1,188,464,252 (111,343,682) 1,077,120,570 551,673,183 525,447,387 525,447,388 2016 1,166,869,142 (163,732,908) 1,003,136,234 461,651,176 541,485,058 541,485,059 60,154,453 197,482,981 52,855,727 203,443,302 10,165,448 32,876,568 21,749,301 51,291,758 549,889,508 549,889,508 269,014,576 257,434,385 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures/expenses 2. Add/subtract: estimated new reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Admount subject to the expenditure limitation 6. EEC expenditure limitation * Includes Expenditures/Expenses Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2015 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). **** FY 2015/2016 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($47,507,510), Telecommunications ($2,189,739), Fleet Services ($2,186,827) and Parking Garages ($735,000). Also excludes impact of principal payment of $47,143,649 of Regional Wastewater Management debt service. SCHEDULE A PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2015/2016 2014/2015 FISCAL YEAR 2015/2016 FISCAL YEAR Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). $ 373,818,925 $ 388,684,128 Amount received from primary property taxation in fiscal year 2014/15 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). $ - Primary Property Taxes $ 321,633,141 $ 334,358,574 Secondary Property Taxes General Fund-Override election Debt Service Flood Control District Library District Fire Assistance District $ $ $ $ $ 53,059,292 20,539,235 32,747,156 3,577,714 $ $ $ $ $ 53,342,526 21,685,425 39,267,720 3,558,709 Total Secondary Property Taxes $ 109,923,397 $ 117,854,380 $ 431,556,538 $ 452,212,954 Primary Property Taxes 2014/15 year's levy Prior years' levy Total Primary Property Taxes $ $ $ 309,030,531 6,950,638 315,981,169 Secondary property taxes 2014/15 year's levy Prior years' levy Total Secondary Property Taxes $ $ $ 105,929,160 2,811,786 108,740,946 $ 424,722,115 Primary property tax rate $ 4.2779 $ 4.3877 Secondary Property Tax Rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance Total Secondary Property Taxes $ $ $ $ $ $ 0.7000 0.3035 0.4353 0.0472 1.4860 $ $ $ $ $ $ 0.7000 0.3135 0.5153 0.0467 1.5755 $ 5.7639 $ 5.9632 Property Tax Levy Amount Total Property Tax Levy Amounts Property taxes collected * Total Property Taxes Collected Property Tax Rates County Tax Rate Total County Tax Rate Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2015/2016 2014/2015 FISCAL YEAR 2015/2016 FISCAL YEAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1.0963 0.1838 0.1499 0.1567 0.0874 0.1946 1.0175 0.2123 0.2029 0.1939 0.2540 0.1018 0.4770 1.6067 1.8385 1.9105 0.3015 0.4455 0.0441 0.1510 1.4528 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1.0188 0.1702 0.1385 0.1418 0.0813 0.1762 1.4225 0.1916 0.1830 0.1756 0.2298 0.1085 0.5951 1.5328 1.7545 1.7671 0.2695 0.4380 0.0578 0.1412 1.7407 $ 4.9758 $ 6.6303 Special Assessment District Tax Rates (Continued) Secondary Property Tax Rates Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Mañana Grande B Mañana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2015/2016 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties on Delinquent Taxes Interest on Delinquent Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2014/2015 ESTIMATED REVENUES 2014/2015 * ADOPTED REVENUES 2015/2016 307,412,080 11,017,985 851,222 6,447,956 325,729,243 305,542,243 10,438,926 721,222 5,002,911 321,705,302 321,227,219 9,582,011 720,000 5,780,545 337,309,775 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS 2,976,590 2,976,590 2,977,525 2,977,525 3,075,600 3,075,600 3,188,330 430,412 106,640,000 24,100,000 77,000 1,055,900 5,670,867 141,162,509 4,485,366 726,199 105,000,000 24,500,000 51,000 997,862 5,544,000 141,304,427 3,170,330 1,396,396 108,500,000 25,600,000 65,000 247,950 5,594,400 144,574,076 0 1,710,000 5,538,160 2,300,620 7,626,700 1,853,500 1,228,000 792,900 20,921,085 41,970,965 0 1,710,000 5,806,336 2,291,970 7,776,700 1,853,500 1,128,000 820,232 20,921,085 42,307,823 0 1,785,000 5,859,989 2,272,235 7,970,000 2,482,910 1,208,000 839,750 22,774,446 45,192,330 3,133,031 222,000 1,140,000 4,495,031 2,926,306 222,000 967,801 4,116,107 3,133,031 222,000 906,805 4,261,836 280,700 280,700 312,362 312,362 195,700 195,700 3,480,435 1,877,620 5,358,055 3,738,341 3,467,348 7,205,689 3,650,371 2,493,389 6,143,760 521,973,093 519,929,235 540,753,077 INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages Other Local Government Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Justice CTS-Fines & Forfeits Superior CTS-Fines & Forfeits Other Fines & Forfeits TOTAL FINES AND FORFEITS INVESTMENT EARNINGS Investment Earnings TOTAL INVESTMENT EARNINGS MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISCELLANEOUS TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2015/2016 ADOPTED REVENUES 2014/2015 ESTIMATED REVENUES 2014/2015 * ADOPTED REVENUES 2015/2016 32,666,797 655,000 600,000 0 50,000 510,000 34,481,797 32,413,864 265,621 550,000 482,985 5,500 734,000 34,451,970 38,728,388 640,000 600,000 520,000 25,000 555,000 41,068,388 13,939,479 0 1,075,806 15,015,285 14,394,168 0 210,693 14,604,861 16,767,364 629 734,778 17,502,771 2,365,700 1,927,062 0 23,000 18,190 4,333,952 2,004,700 1,994,733 920 20,000 10,840 4,031,193 2,365,700 1,980,029 0 23,000 8,090 4,376,819 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL HEALTH 2,210,574 13,360,164 2,955,956 124,769 0 580,233 19,231,696 1,860,574 15,263,230 3,010,121 125,787 5,752 638,022 20,903,486 2,280,000 13,998,069 3,036,780 83,866 0 749,464 20,148,179 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL REGIONAL FLOOD CONTROL DISTRICT 20,469,675 1,100 107,747 3,070,000 35,000 55,345 23,738,867 20,332,602 1,100 107,818 234,417 35,000 88,148 20,799,085 21,426,065 1,100 310,500 1,070,000 25,045 55,345 22,888,055 1,590,000 1,045,000 21,135 0 2,656,135 1,545,000 1,047,168 10,000 1,438 2,603,606 1,563,000 931,162 10,000 0 2,504,162 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Charges for Services Investment Earnings Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Investment Earnings Miscellaneous TOTAL EMPLOYMENT AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines & Forfeits Investment Earnings Miscellaneous TOTAL ENVIRONMENTAL QUALITY STADIUM DISTRICT Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL STADIUM DISTRICT SCHEDULE C 7-6 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2015/2016 ADOPTED REVENUES 2014/2015 ESTIMATED REVENUES 2014/2015 * ADOPTED REVENUES 2015/2016 TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL TRANSPORTATION 1,119,073 49,323,707 171,650 80,000 283,932 50,978,362 1,119,073 50,611,414 230,650 80,000 340,263 52,381,400 1,121,000 53,180,043 242,650 80,000 258,591 54,882,284 OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL OTHER SPECIAL REVENUE FUNDS & GRANTS 67,260,174 9,971,493 2,738,800 248,824 8,093,721 88,313,012 61,215,416 10,012,638 3,342,652 289,236 7,093,548 81,953,490 72,011,973 10,905,974 3,366,000 166,961 7,815,868 94,266,776 238,749,106 231,729,091 257,637,434 DEBT SERVICE Property Taxes Investment Earnings Miscellaneous TOTAL DEBT SERVICE 52,915,723 0 0 52,915,723 52,443,461 39,121 67,882 52,550,464 52,855,727 0 0 52,855,727 CAPITAL PROJECTS Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 27,028,377 3,003,300 243,494 481,180 30,756,351 31,356,181 3,859,266 537,843 1,411,085 37,164,375 17,962,394 3,940,800 281,316 200,000 22,384,510 6,099,560 665,040 15,000 12,400 6,792,000 5,583,168 620,463 15,000 33,800 6,252,431 6,169,560 798,344 15,000 4,674 6,987,578 511,140 26,796 2,174,739 2,712,675 877,865 13,293 1,435,701 2,326,859 1,139,818 12,132 1,879,699 3,031,649 SOURCE OF REVENUES TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Investment Earnings Miscellaneous TOTAL DEVELOPMENT SERVICES PARKING GARAGES Charges for Services Investment Earnings Miscellaneous TOTAL PARKING GARAGES SCHEDULE C 7-7 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2015/2016 ADOPTED REVENUES 2014/2015 ESTIMATED REVENUES 2014/2015 * ADOPTED REVENUES 2015/2016 16,000 175,231,708 22,000 464,257 180,000 5,000,000 180,913,965 20,000 174,923,983 0 791,300 697,829 5,000,000 181,433,112 20,000 182,379,039 5,000 781,000 140,250 5,000,000 188,325,289 190,418,640 190,012,402 198,344,516 1,034,812,913 1,031,385,567 1,071,975,264 SOURCE OF REVENUES REGIONAL WASTEWATER RECL. Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Capital Contributions TOTAL REGIONAL WASTEWATER RECL. TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS *These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2015 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2015/2016 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2015/16 General Fund Capital Projects - Permits Plus System Capital Projects - Enterprise System Upgrade County Attorney Special Programs Debt Service - COPs 2007 Debt Service - COPs Jail Facility Debt Service - COPs 2010 Debt Service - COPs 2013 Debt Service - COPs 2014 Debt Service - Enterprise System Funding Development Services - Loan Repayment Economic Development & Tourism Environmental Quality - Air Quality Environmental Quality - Wildcat Dump Enforcement Facilities Renewal Fund - Rental O&M Finance Grants - Interest Expense Reimbursements Health - General Fund Support Health - General Fund Support-Pima Animal Care Improvement Districts Formation Fund Office of Emergency Management Grants - County Match Parks Grants - County Match Parks Special Programs - Painted Hills Parks Special Programs - Loan Repayment Parks - County Match OEM Grants Print Shop - General Fund Support Regional Flood Control District - Tucson Clean & Beautiful Regional Wastewater Reclamation - Tucson Clean and Beautiful Regional Wastewater Reclamation - Summer Youth Funding Regional Wastewater Reclamation - Reclaimed Water Regional Wastewater Reclamation - Tres Rios Loop Maint. Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - General Fund Support Stadium District - Hotel Tax Proceeds Sheriff Inmate Welfare Fund - Inmate Health Sheriff State RICO Fund - Taser Loan Finance - PHS Transition Fund - Enterprise System Upgrade-TBD Transportation - Graffiti Abatement Total General Fund INTERFUND TRANSFERS 2015/16 IN OUT 71,390 150,000 1,000,000 2,908,400 2,855,250 1,698,991 418,000 4,734,337 1,600,000 250,000 774,774 409,671 245,515 1,649,939 25,000 10,762,373 2,197,545 25,000 437,126 25,556 536,210 750,000 23,037 643,608 20,000 20,000 130,000 67,537 25,000 1,058,002 2,855,250 1,177,931 2,264,400 120,000 160,512 831,000 0 10,165,448 Special Revenue Funds Community Development Grants - Capital Projects Fund 120,662 32,876,568 30,000 County Attorney Special Programs 1,000,000 County Free Library Debt Service - COPs 2010 County Free Library Economic Development & Tourism General Fund Support Economic Development & Tourism Finance - PHS Transition Fund - Enterprise System Upgrade SCHEDULE D 7-9 0 91,797 91,797 774,774 774,774 0 831,000 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2015/2016 PROCEEDS FROM OTHER FINANCING SOURCES 2015/16 FUND/DEPARTMENT Finance Grants - Interest Expense Reimbursement INTERFUND TRANSFERS 2015/16 IN OUT 25,000 Environmental Quality Capital Projects Fund - Permits Plus System General Fund - Wildcat Dump Enforcement General Fund - Air Quality Total Environmental Quality 26,301 Facilities Renewal Fund General Fund Rent O&M Capital Projects Total Facilities Renewal Fund Health Health Grants - County Match Debt Service - COPs 2010 Debt Service - COPs 2010 - PACC General Fund Subsidy - Pima Animal Care General Fund Subsidy - Health Total Health 245,515 409,671 655,186 26,301 0 1,649,939 1,000,000 2,649,939 1,543,661 54,607 19,442 2,197,545 10,762,373 12,959,918 Health Grants - Health Grant Match 1,617,710 1,543,661 Improvement Districts Formation Fund - Gen Fund 25,000 Office of Emergency Management Grants - County Match fr GF Parks Grants - County Match 460,163 25,556 Parks Special Programs General Fund - Painted Hills Payment General Fund - Loan Repayment Regional Flood Control - Native Plants Nursery Regional Wastewater Reclamation - Native Plants Nursery Transportation - Native Plant Nursery Regional Wastewater Reclamation - Reclaimed Water Total Parks Special Programs Regional Flood Control Capital Projects Capital Projects - Permits Plus System Debt Service - COPs 2010 General Fund - Tucson Clean & Beautiful Parks-Spec Progs - Native Plants Nursery Regional Flood Control Grants - County Match Regional Wastewater Reclamation - Reclaimed Water Stadium District KERP Total Regional Flood Control SCHEDULE D 7-10 536,210 750,000 20,000 50,000 50,000 131,400 251,400 1,286,210 8,300,000 5,941 63,591 20,000 20,000 46,370 1,888 1,888 189,602 8,645,504 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2015/2016 PROCEEDS FROM OTHER FINANCING SOURCES 2015/16 FUND/DEPARTMENT Regional Flood Control Grants Regional Flood Control - County Match Regional Wastewater Reclamation - County Match Total Regional Flood Control Grants Sheriff-Corrections Enhancement Fund Sheriff Inmate Welfare Fund General Fund Capital Projects Fund Total Sheriff Inmate Welfare Fund INTERFUND TRANSFERS 2015/16 IN OUT 46,370 56,500 102,870 0 0 Sheriff State RICO Fund - General Fund - Taser Loan 0 301,000 120,000 503,000 623,000 160,512 Transportation Capital Projects Capital Projects - Pavement Preservation Transportation Grants - County Match Capital Projects - Permits Plus System Debt Service - COPs 2010 Debt Service - Transportation Bonds Parks-Spec Progs - Native Plants Nursery Regional Wastewater Reclamation - Reclaimed Water General Fund - Pavement Preservation General Fund - Graffiti Total Transportation 107,000 71,852 6,602 225,352 18,563,708 50,000 1,016 120,662 121,678 Transportation Grants Transportation Grants - Capital Projects Transportation - County Match Total Transportation Grants 19,024,514 12,013,580 71,852 71,852 Stadium District Capital Projects - Concession Stand Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund - Debt Service General Fund - Hotel Tax Proceeds General Fund - General Fund Support Regional Wastewater Reclamation - Reclaimed Water Regional Flood Control - KERP Total Stadium District 124,000 11,441 1,058,002 2,855,250 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation Community Development Grants Development Services - Permits Plus System Environmental Quality - Permits Plus System Facilities Renewal Fund 2,264,400 1,177,931 40,420 189,602 4,730,355 2,990,691 21,749,301 51,291,758 25,681,000 30,000 138,646 26,301 1,000,000 SCHEDULE D 7-11 12,013,580 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2015/2016 PROCEEDS FROM OTHER FINANCING SOURCES 2015/16 FUND/DEPARTMENT Sheriff-Corrections Enhancement Fund Sheriff Inmate Welfare Fund Fleet Services - Mission Fuel Facility General Fund - Permits Plus System General Fund - Enterprise System Upgrade Regional Flood Control - Permits Plus System Regional Flood Control - Capital Projects Regional Wastewater Recl - Permits Plus System Regional Wastewater Recl - Proceeds COPs 2016 Risk Management-Demolition Teresa Lee Clinic Risk Management - Permits Plus System Stadium District - Concession Stand Transportation Grants - Intergovernmental Revs Transportation - Permits Plus System Transportation Transportation - Pavement Preservation Total Capital Projects INTERFUND TRANSFERS 2015/16 IN OUT 301,000 503,000 1,796,827 71,390 150,000 5,941 8,300,000 7,592 60,000,000 200,000 3,201 124,000 12,013,580 6,602 107,000 25,681,000 Debt Service General Fund - COPs 2007 County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 General Fund - COPs 2010 Health - COPs 2010 Health - PACC COPs 2010 Parking Garages - COPs 2010 Print Shop COPS 2010 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2010 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - COPs 2010 Fleet Services - COPs 2013 General Fund - COPs 2013 Regional Wastewater - COPs 2013 General Fund - COPs 2014 Parking Garages - COPs 2014 Regional Wastewater - COPS 2015 General Fund - COPs Jail Facility General Fund - Enterprise System Funding Transportation - Transportation Bonds Total Debt Service 22,838,253 61,946,827 2,908,400 91,797 16,508 51,536 1,698,991 54,607 19,442 4,287 2,105 63,591 453,265 28,370 11,441 13,105 225,352 2,384,375 418,000 5,028,125 4,734,337 268,113 17,210,930 2,855,250 1,600,000 0 18,563,708 57,105,635 1,600,000 0 138,646 16,508 250,000 405,154 Enterprise Funds Development Services Capital Projects - Permits Management System Debt Service - COPs 2010 General Fund - Loan Repayment Total Development Services 0 SCHEDULE D 7-12 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2015/2016 PROCEEDS FROM OTHER FINANCING SOURCES 2015/16 FUND/DEPARTMENT INTERFUND TRANSFERS 2015/16 IN Parking Garages Debt Service - COPs 2010 Debt Service - COPs 2014 Total Parking Garages OUT 0 4,287 268,113 272,400 Regional Wastewater Reclamation Capital Projects Proceeds of COPs 2016 Capital Projects - Permits Mgmt System Sewer Obligation Bonds Parks-Spec Progs - Native Plants Nursery General Fund - Tucson Clean & Beautiful General Fund - Tres Rios Loop Maintenance General Fund - Reclaimed Water General Fund - Summer Youth Funding Parks Special Programs - Reclaimed Water Regional Flood Control - Reclaimed Water Stadium District - Reclaimed Water Transportation - Reclaimed Water Regional Flood Control - County Match Debt Service - COPs 2015 Debt Service - COPs 2013 Debt Service - COPs 2010 Total Regional Wastewater Reclamation Total Enterprise Funds 45,000,000 45,000,000 60,000,000 60,000,000 50,000 20,000 25,000 67,537 130,000 131,400 1,888 40,420 1,016 56,500 17,210,930 5,028,125 453,265 23,223,673 23,901,227 Grand Total 70,681,000 171,858,637 171,616,380 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Capital Projects - Mission Road Facility COPs 2013 COPs 2010 Debt Service Total Fleet Services 0 1,796,827 60,000,000 7,592 45,000,000 1,796,827 Health Benefits Trust - Loan Repayment Risk Management 2,384,375 51,536 2,435,911 3,300,000 Print Shop Debt Service - COPs 2010 General Fund Support Total Print Shop 2,105 643,608 643,608 Risk Management Capital Projects - Permits Plus System Health Benefits Trust - Loan Repayment Risk Management - Demolition Teresa Lee Clinic Debt Service - COPs 2010 Total Risk Management 2,105 3,201 3,300,000 3,300,000 Telecommunications - COPs 2010 Debt Service 200,000 28,370 231,571 13,105 Total Internal Service Funds 0 SCHEDULE D 7-13 5,740,435 5,982,692 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2015/2016 ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ ADOPTED EXPENSE EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2014/2015 2014/2015 2014/2015* 2015/2016 ASSESSOR 8,987,373 0 8,716,563 8,492,999 BOARD OF SUPERVISORS 2,025,925 0 2,024,526 2,019,596 64,261,123 0 63,862,680 65,185,226 1,451,517 0 1,451,517 1,525,985 94,505,217 0 70,177,854 115,897,125 RECORDER 4,325,361 0 4,258,516 3,913,112 TREASURER 2,569,606 0 2,469,606 2,543,198 178,126,122 0 152,961,262 199,577,241 29,709,784 0 29,370,877 29,776,112 1,504,336 0 1,567,033 1,654,766 TOTAL COMMUNITY RESOURCES 31,214,120 0 30,937,910 31,430,878 HEALTH SERVICES 44,120,222 0 40,551,527 40,095,996 10,829,185 0 11,036,383 10,211,229 1,185,591 0 1,206,917 1,199,265 COUNTY ATTORNEY 22,471,707 0 22,311,707 22,453,190 JUSTICE & LAW 33,103,068 0 36,461,414 35,780,618 8,283,355 0 8,203,987 8,129,112 23,286,101 0 23,136,101 22,604,846 136,815,541 0 137,166,558 143,115,653 29,833,729 0 29,733,729 29,247,134 1,823,525 0 1,823,525 1,787,054 267,631,802 0 271,080,321 274,528,101 309,661 0 231,853 4,257,292 521,401,927 0 495,762,873 549,889,508 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES GENERAL GOVERNMENT SERVICES COUNTY ADMINISTRATOR NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT JUSTICE & LAW CLERK OF SUPERIOR COURT CONSTABLES JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW PUBLIC WORKS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES ELECTIONS GRANTS 61,250 0 0 35,500 620,000 0 620,000 509,600 FINANCE GRANTS MANAGEMENT 25,000 0 0 5,985,000 IMPROVEMENT DISTRICT FORMATION 29,089 0 29,089 24,500 1,366,553 0 1,366,553 995,352 FACILITIES RENEWAL FUND RECORDER-DOC STOR & RETRIEVAL RECORDER GRANTS TAXPAYER INFO FUND TOTAL GENERAL GOVERNMENT SERVICES 89,500 0 61,000 37,500 471,700 0 322,000 283,335 2,663,092 0 2,398,642 7,870,787 SCHEDULE E 7-14 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2015/2016 ADOPTED FUND/DEPARTMENT ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSE EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2014/2015 2014/2015 2014/2015* 2015/2016 COMMUNITY RESOURCES COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS 5,540,294 0 4,728,351 6,038,090 37,202,853 0 35,997,347 41,314,024 570,000 0 180,519 570,000 2,003,977 0 1,934,717 1,990,262 14,079,054 0 13,834,258 16,672,672 100,000 0 100,000 0 90,827 0 87,663 381,600 1,021,025 935,700 0 1,001,400 PIMA VOCATIONAL HIGH SCHOOL 1,142,891 0 1,077,945 1,186,385 SCHOOL RESERVE FUND 2,369,000 0 1,641,790 1,836,000 STADIUM DISTRICT 5,253,097 0 5,096,050 5,209,619 69,287,693 0 65,680,040 76,219,677 EMERGENCY MGMT/HOMELAND SECURITY GRANTS 1,690,389 0 2,315,770 2,739,577 EMERGENCY MGMT/HOMELAND SEC SPECIAL PROG 2,437,020 0 1,212,199 3,060,376 ENVIRONMENTAL QUALITY 3,466,937 0 2,783,711 3,153,148 ENVIRONMENTAL QUALITY GRANTS 811,952 0 911,878 863,287 OFFICE OF MEDICAL SERVICES GRANTS 116,571 0 387,771 906,874 13,471,141 0 12,823,500 14,548,429 HEALTH GRANTS 9,885,587 0 11,395,190 11,440,820 PIMA ANIMAL CARE CENTER 8,452,217 0 8,685,831 8,801,390 TIRE FUND 1,222,987 0 1,120,322 1,308,000 41,554,801 0 41,636,172 46,821,901 TOTAL COMMUNITY RESOURCES HEALTH SERVICES HEALTH TOTAL HEALTH SERVICES JUSTICE & LAW CLERK OF THE COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS FORENSIC SCIENCE CENTER SPECIAL PROGRAMS 35,000 0 35,000 0 1,901,374 0 1,862,160 1,523,575 2,669,412 0 3,109,952 3,995,864 12,357,968 0 9,715,791 13,703,528 30,125 31,575 0 31,575 146,195 0 118,568 0 JUSTICE COURT SPECIAL PROGRAMS 1,470,747 0 1,464,726 1,980,533 JUVENILE COURT GRANTS 1,165,982 0 836,172 785,750 JUVENILE COURT SPECIAL PROGRAMS 8,583,875 0 7,807,086 9,082,997 532,707 0 570,818 788,006 SHERIFF GRANTS 8,697,676 0 5,723,661 8,637,821 SHERIFF SPECIAL PROGRAMS 5,014,064 0 4,524,743 5,277,066 923,059 0 872,846 1,220,839 15,898,941 0 15,255,974 17,297,213 59,428,575 0 51,929,072 64,323,317 JUSTICE COURT GRANTS PUBLIC DEFENSE SERVICES SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUP. COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW SCHEDULE E 7-15 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2015/2016 ADOPTED FUND/DEPARTMENT ESTIMATED ADOPTED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSE EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES 2014/2015 2014/2015 2014/2015* 2015/2016 PUBLIC WORKS OFFICE OF SUSTAINABLITY GRANTS REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT GRANTS REGIONAL FLOOD CONTROL SPECIAL PROGRAMS TRANSPORTATION GRANTS 0 0 16,667 5,000 15,920,766 0 15,682,051 16,153,842 125,962 0 122,134 368,370 1,050,000 0 210,000 967,900 5,460,236 0 5,349,978 5,002,975 TRANSPORTATION 39,181,813 0 36,958,032 39,700,616 TOTAL PUBLIC WORKS 61,738,777 0 58,338,862 62,198,703 TOTAL SPECIAL REVENUE FUNDS 234,672,938 0 219,982,788 257,434,385 DEBT SERVICE FUND 114,953,822 0 108,110,953 110,820,702 CAPITAL PROJECTS FUND 145,815,785 0 140,112,648 83,325,542 2,382,489 0 2,177,876 3,130,286 2,382,489 0 2,177,876 3,130,286 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES TOTAL GENERAL GOVERNMENT SERVICES PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS 6,969,935 0 6,727,584 6,915,277 162,267,356 169,237,291 0 0 156,878,614 163,606,198 155,353,442 162,268,719 171,619,780 0 165,784,074 165,399,005 1,188,464,252 0 1,129,753,336 1,166,869,142 *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2015 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE E 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2015/2016 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR GENERAL FUND ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2014/2015 2014/2015 2014/2015* ADOPTED EXPENDITURES/ EXPENSES 2015/2016 8,987,373 0 8,716,563 8,492,999 2,025,925 0 2,024,526 2,019,596 64,261,123 1,451,517 114,953,822 61,250 620,000 25,000 29,089 94,505,217 2,382,489 278,289,507 0 0 0 0 0 0 0 0 0 0 63,862,680 1,451,517 108,110,953 0 620,000 0 29,089 70,177,854 2,177,876 246,429,969 65,185,226 1,525,985 110,820,702 35,500 509,600 5,985,000 24,500 115,897,125 3,130,286 303,113,924 RECORDER RECORDER GENERAL FUND RECORDER GRANTS REC/DOC STOR & RETRIEVAL TOTAL RECORDER 4,325,361 89,500 1,366,553 5,781,414 0 0 0 0 4,258,516 61,000 1,366,553 5,686,069 3,913,112 37,500 995,352 4,945,964 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 471,700 2,569,606 3,041,306 0 0 0 322,000 2,469,606 2,791,606 283,335 2,543,198 2,826,533 298,125,525 0 265,648,733 321,399,016 29,709,784 5,540,294 14,079,054 100,000 1,142,891 50,572,023 0 0 0 0 0 0 29,370,877 4,728,351 13,834,258 100,000 1,077,945 49,111,431 29,776,112 6,038,090 16,672,672 0 1,186,385 53,673,259 37,202,853 570,000 37,772,853 0 0 0 35,997,347 180,519 36,177,866 41,314,024 570,000 41,884,024 ECONOMIC DEVELOPMENT & TOURISM 2,003,977 0 1,934,717 1,990,262 NATURAL RESOURCES, PARKS & RECREATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS TOTAL NATURAL RESOURCES, PARKS & RECREATION 90,827 935,700 1,026,527 0 0 0 87,663 1,001,400 1,089,063 381,600 1,021,025 1,402,625 BOARD OF SUPERVISORS GENERAL FUND GENERAL GOVERNMENT SERVICES GENERAL GOVERNMENT SVCS GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND DEBT SERVICE FUND ELECTIONS GRANTS FACILITIES RENEWAL FUND FINANCE GRANTS MANAGEMENT IMPROVEMENT DISTRICTS FORMATION FUND NON DEPARTMENTAL GENERAL FUND PARKING GARAGES FUND TOTAL GENERAL GOVERNMENT SERVICES TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY RESOURCES COMMUNITY RESOURCES GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY RESOURCES COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY SCHEDULE F 7-17 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2015/2016 FUNCTIONAL AREA/DEPARTMENT ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2014/2015 2014/2015 2014/2015* ADOPTED EXPENDITURES/ EXPENSES 2015/2016 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,504,336 2,369,000 3,873,336 0 0 0 1,567,033 1,641,790 3,208,823 1,654,766 1,836,000 3,490,766 STADIUM DISTRICT 5,253,097 0 5,096,050 5,209,619 100,501,813 0 96,617,950 107,650,555 1,690,389 2,437,020 4,127,409 0 0 0 2,315,770 1,212,199 3,527,969 2,739,577 3,060,376 5,799,953 3,466,937 811,952 1,222,987 5,501,876 0 0 0 0 2,783,711 911,878 1,120,322 4,815,911 3,153,148 863,287 1,308,000 5,324,435 OFFICE OF MEDICAL SERVICES OFFICE OF MEDICAL SERVICES GENERAL FUND OFFICE OF MEDICAL SERVICES GRANTS TOTAL OFFICE OF MEDICAL SERVICES 44,120,222 116,571 44,236,793 0 0 0 40,551,527 387,771 40,939,298 40,095,996 906,874 41,002,870 HEALTH SERVICES HEALTH SERVICES HEALTH GRANTS PIMA ANIMAL CARE CENTER TOTAL HEALTH SERVICES 13,471,141 9,885,587 8,452,217 31,808,945 0 0 0 0 12,823,500 11,395,190 8,685,831 32,904,521 14,548,429 11,440,820 8,801,390 34,790,639 TOTAL HEALTH SERVICES 85,675,023 0 82,187,699 86,917,897 JUSTICE & LAW CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF SUPERIOR COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT 10,829,185 35,000 1,901,374 12,765,559 0 0 0 0 11,036,383 35,000 1,862,160 12,933,543 10,211,229 0 1,523,575 11,734,804 1,185,591 0 1,206,917 1,199,265 22,471,707 2,669,412 12,357,968 37,499,087 0 0 0 0 22,311,707 3,109,952 9,715,791 35,137,450 22,453,190 3,995,864 13,703,528 40,152,582 TOTAL COMMUNITY RESOURCES HEALTH SERVICES EMERGENCY MGMT/HOMELAND SECURITY EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMERGENCY MGMT/HOMELAND SEC SPEC PRGS TOTAL EMERGENCY MGMT/HOMELAND SECURITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY FUND ENVIRONMENTAL QUALITY GRANTS TIRE FUND TOTAL ENVIRONMENTAL QUALITY CONSTABLES GENERAL FUND COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY SCHEDULE F 7-18 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2015/2016 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT JUSTICE & LAW GENERAL FUND FORENSIC SCIENCE CENTER SPEC PROGRAMS PUBLIC DEFENSE SERVICES SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2014/2015 2014/2015 2014/2015* ADOPTED EXPENDITURES/ EXPENSES 2015/2016 33,103,068 31,575 532,707 33,667,350 0 0 0 0 36,461,414 31,575 570,818 37,063,807 35,780,618 30,125 788,006 36,598,749 8,283,355 146,195 1,470,747 9,900,297 0 0 0 0 8,203,987 118,568 1,464,726 9,787,281 8,129,112 0 1,980,533 10,109,645 23,286,101 1,165,982 8,583,875 33,035,958 0 0 0 0 23,136,101 836,172 7,807,086 31,779,359 22,604,846 785,750 9,082,997 32,473,593 136,815,541 8,697,676 5,014,064 150,527,281 0 0 0 0 137,166,558 5,723,661 4,524,743 147,414,962 143,115,653 8,637,821 5,277,066 157,030,540 29,833,729 923,059 1,823,525 15,898,941 48,479,254 0 0 0 0 0 29,733,729 872,846 1,823,525 15,255,974 47,686,074 29,247,134 1,220,839 1,787,054 17,297,213 49,552,240 TOTAL JUSTICE & LAW 327,060,377 0 323,009,393 338,851,418 PUBLIC WORKS CAPITAL PROJECTS FUND 145,815,785 0 140,112,648 83,325,542 6,969,935 0 6,727,584 6,915,277 0 0 16,667 5,000 309,661 0 231,853 4,257,292 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT SPEC PROGS REGIONAL FLOOD CONTROL DISTRICT GRANTS TOTAL REGIONAL FLOOD CONTROL DISTRICT 15,920,766 1,050,000 125,962 17,096,728 0 0 0 0 15,682,051 210,000 122,134 16,014,185 16,153,842 967,900 368,370 17,490,112 TRANSPORTATION TRANSPORTATION GRANTS TRANSPORTATION TOTAL TRANSPORTATION 5,460,236 39,181,813 44,642,049 0 0 0 5,349,978 36,958,032 42,308,010 5,002,975 39,700,616 44,703,591 JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT DEVELOPMENT SERVICES FUND OFFICE OF SUSTAINABILITY GRANTS PUBLIC WORKS SCHEDULE F 7-19 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2015/2016 FUNCTIONAL AREA/DEPARTMENT REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND TOTAL REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS ADOPTED EXPENSE ESTIMATED EXPENDITURE/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES 2014/2015 2014/2015 2014/2015* ADOPTED EXPENDITURES/ EXPENSES 2015/2016 162,267,356 162,267,356 0 0 156,878,614 156,878,614 155,353,442 155,353,442 377,101,514 0 362,289,561 312,050,256 1,188,464,252 0 1,129,753,336 1,166,869,142 *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2015 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE F 7-20 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2015/2016 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS COUNTY ADMINISTRATOR GENERAL GOVERNMENT SERVICES RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 7-21 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES HEALTH SERVICES JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW PUBLIC WORKS TOTAL GENERAL FUND Full-Time Equivalent (FTE) 2015/2016 Employees Salaries & Hourly Costs 2015/2016 Retirement Costs 2015/2016 Health care Costs 2015/2016 135.00 22.25 13.25 563.25 37.00 36.50 807.25 5,597,280 1,354,708 1,206,929 33,428,307 1,432,794 1,743,266 44,763,284 630,761 199,686 138,463 3,611,225 157,950 203,182 4,941,267 1,033,970 129,714 92,570 4,663,705 286,200 260,767 6,466,926 486,375 112,834 82,726 2,856,440 114,848 145,369 3,798,592 7,748,386 1,796,942 1,520,688 44,559,677 1,991,792 2,352,584 59,970,069 367.20 13.50 380.70 13,909,858 803,077 14,712,935 1,278,336 96,183 1,374,519 2,051,006 64,664 2,115,670 1,418,194 72,226 1,490,420 18,657,394 1,036,150 19,693,544 19.50 1,244,032 140,812 115,248 104,280 1,604,372 195.00 13.00 340.00 297.70 137.50 352.50 1,539.00 403.75 3,278.45 7,640,052 674,763 17,010,254 17,810,405 5,545,456 13,751,312 72,117,974 19,498,993 154,049,209 878,593 145,506 2,007,045 2,023,792 761,256 2,201,487 22,131,155 2,901,587 33,050,421 1,303,337 119,495 2,163,194 2,238,583 896,002 2,653,284 13,071,720 2,891,326 25,336,941 665,421 76,457 1,400,869 1,504,874 466,615 1,655,406 8,202,357 1,851,543 15,823,542 10,487,403 1,016,221 22,581,362 23,577,654 7,669,329 20,261,489 115,523,206 27,143,449 228,260,113 47.90 3,236,288 368,922 413,683 268,568 4,287,461 4,533.80 218,005,748 39,875,941 34,448,468 21,485,402 313,815,559 SCHEDULE G Other Benefit Costs 2015/2016 Total Estimated Personnel Compensation 2015/2016 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2015/2016 FUND/DEPARTMENT SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES INFORMATION TECHNOLOGY RECORDER DOCUMENT STORAGE & RETRIEVAL TOTAL GENERAL GOVERNMENT SERVICES 7-22 COMMUNITY RESOURCES COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION GRANTS COMMUNITY SERVICES EMPLOYMENT & TRAINING GRANTS COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM PARKS SPECIAL PROGRAMS PIMA VOCATIONAL HIGH SCHOOL STADIUM DISTRICT TOTAL COMMUNITY RESOURCES HEALTH SERVICES EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMERGENCY MGMT/HOMELAND SECURITY SPECIAL PROGRAMS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS HEALTH HEALTH GRANTS HEALTH PIMA ANIMAL CARE CENTER TOTAL HEALTH SERVICES Full-Time Equivalent (FTE) 2015/2016 Employees Salaries & Hourly Costs 2015/2016 Retirement Costs 2015/2016 Health care Costs 2015/2016 10.00 6.75 16.75 670,835 457,877 1,128,712 76,945 52,519 129,464 84,671 46,776 131,447 54,852 38,059 92,911 887,303 595,231 1,482,534 10.00 485,289 55,663 91,784 45,073 677,809 45.00 1,786,671 197,687 298,869 149,939 2,433,166 384.11 4.17 3.00 16.00 44.75 507.03 14,652,278 275,382 116,920 653,180 1,630,077 19,599,797 1,491,371 31,260 11,690 71,194 162,858 2,021,723 2,217,758 21,505 23,065 122,554 258,513 3,034,048 1,234,997 23,562 10,392 59,875 178,165 1,702,003 19,596,404 351,709 162,067 906,803 2,229,613 26,357,571 5.00 2.00 241,829 150,102 27,738 17,217 53,420 6,045 19,898 12,164 342,885 185,528 37.00 5.00 192.00 98.00 84.00 423.00 2,166,456 222,031 9,435,513 4,033,175 3,415,411 19,664,517 247,221 25,467 1,078,705 432,597 361,066 2,190,011 242,804 27,144 1,381,716 689,439 609,344 3,009,912 220,079 24,773 866,926 353,507 305,968 1,803,315 2,876,560 299,415 12,762,860 5,508,718 4,691,789 26,667,755 SCHEDULE G Other Benefit Costs 2015/2016 Total Estimated Personnel Compensation 2015/2016 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2015/2016 Full-Time Equivalent (FTE) 2015/2016 Employees Salaries & Hourly Costs 2015/2016 Retirement Costs 2015/2016 Health care Costs 2015/2016 JUSTICE & LAW CLERK OF THE SUPERIOR COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS PUBLIC DEFENSE SERVICES SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT SPECIAL GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW 9.50 47.00 75.00 13.50 12.00 87.75 2.00 35.00 6.00 14.25 232.50 534.50 377,317 1,976,431 3,094,907 405,731 395,423 3,560,760 90,207 4,041,079 221,715 673,236 9,973,241 24,810,047 39,107 234,254 404,988 30,459 49,806 513,938 10,347 418,052 25,431 73,942 1,599,185 3,399,509 52,191 132,208 232,361 48,059 70,200 657,172 15,832 214,423 55,188 79,676 1,624,761 3,182,071 33,868 159,324 269,048 33,286 40,452 412,022 7,673 174,577 18,927 69,837 1,138,623 2,357,637 502,483 2,502,217 4,001,304 517,535 555,881 5,143,892 124,059 4,848,131 321,261 896,691 14,335,810 33,749,264 PUBLIC WORKS REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION TOTAL PUBLIC WORKS 59.00 292.25 351.25 4,021,856 14,460,427 18,482,283 454,317 1,533,208 1,987,525 541,208 2,445,864 2,987,072 419,469 1,662,613 2,082,082 5,436,850 20,102,112 25,538,962 1,832.53 83,685,356 9,728,232 12,344,550 8,037,948 113,796,086 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES TOTAL GENERAL GOVERNMENT SERVICES 5.00 5.00 181,271 181,271 20,792 20,792 37,716 37,716 16,622 16,622 256,401 256,401 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 58.00 467.00 525.00 3,503,960 24,575,197 28,079,157 401,904 2,596,061 2,997,965 426,546 3,835,547 4,262,093 325,630 2,424,257 2,749,887 4,658,040 33,431,062 38,089,102 530.00 28,260,428 3,018,757 4,299,809 2,766,509 38,345,503 FUND/DEPARTMENT 7-23 TOTAL SPECIAL REVENUE FUNDS TOTAL ENTERPRISE FUNDS SCHEDULE G Other Benefit Costs 2015/2016 Total Estimated Personnel Compensation 2015/2016 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2015/2016 FUND/DEPARTMENT GRAND TOTAL ALL FUNDS Total Estimated Personnel Compensation 2015/2016 Full-Time Equivalent (FTE) 2015/2016 Employees Salaries & Hourly Costs 2015/2016 Retirement Costs 2015/2016 Health care Costs 2015/2016 Other Benefit Costs 2015/2016 6,896.33 329,951,532 52,622,930 51,092,827 32,289,859 465,957,148 2,362,466 699,446 308,896 1,066,084 3,230,150 1,297,840 8,964,882 266,196 79,424 35,316 122,280 368,839 148,862 1,020,917 474,007 103,202 85,206 156,593 456,965 153,473 1,429,446 302,094 59,458 32,094 91,298 267,164 107,547 859,655 3,404,763 941,530 461,512 1,436,255 4,323,118 1,707,722 12,274,900 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY 7-24 INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT INFORMATION TECHNOLOGY TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS 53.00 14.00 8.00 20.00 51.50 18.00 164.50 SCHEDULE G Pima County FY 2015/2016 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Department Summary of Revenues by Functional Area and Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions 8-1 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2013/2014 - 2015/2016 Actual 2013/2014 Adopted 2014/2015 Adopted 2015/2016 56,684,092 32,474,480 31,847,551 280,964,835 2,928,017 136,012,761 35,591,995 4,210,816 286,991 7,305,835 467,301,250 325,729,243 2,976,590 141,162,509 41,970,965 4,495,031 280,700 5,358,055 521,973,093 337,309,775 3,075,600 144,574,076 45,192,330 4,261,836 195,700 6,143,760 540,753,077 (133,114,125) (30,242,118) (36,786,165) (269,540,542) (301,378) (469,984,328) (178,126,122) (31,214,120) (44,120,222) (267,631,802) (309,661) (521,401,927) (199,577,241) (31,430,878) (40,095,996) (274,528,101) (4,257,292) (549,889,508) GENERAL FUND Fund Balance, Beginning (See note) Revenue Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Total Revenue Expenditures General Government Services Community Resources Health Services Justice & Law Public Works Total Expenditures Bond Proceeds 0 0 (33,045,646) 0 Net Operating Transfers (9,695,398) (22,711,120) Other Adjustments (1,393,736) 0 0 Fund Balance, Ending 42,911,880 0 0 Fund Balance, Beginning (See note) 100,365,108 54,147,939 40,919,599 Revenue Taxes Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Revenue 46,013,272 5,347,668 130,143,544 17,158,068 4,441,160 391,628 9,675,881 213,171,221 53,136,472 5,696,447 148,163,333 17,214,099 3,463,569 457,959 10,617,227 238,749,106 60,154,453 5,767,800 160,450,978 16,706,566 4,049,866 330,635 10,177,136 257,637,434 (2,229,520) (60,698,378) (36,152,352) (46,843,057) (49,313,915) (195,237,222) (2,663,092) (69,287,693) (41,554,801) (59,428,575) (61,738,777) (234,672,938) (7,870,787) (76,219,677) (46,821,901) (64,323,317) (62,198,703) (257,434,385) SPECIAL REVENUE Expenditures General Government Services Community Resources Health Services Justice & Law Public Works Total Expenditures Bond Proceeds 0 Net Operating Transfers (52,645,797) Other Adjustments (496,525) Fund Balance, Ending 65,156,785 8-2 0 (35,527,860) 0 (29,542,457) 0 0 22,696,247 11,580,191 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2013/2014 - 2015/2016 Actual 2013/2014 Adopted 2014/2015 Adopted 2015/2016 Fund Balance, Beginning (See note) 25,639,661 3,641,391 15,115,609 Revenue Taxes Intergovernmental Investment Earnings Miscellaneous Total Revenue 58,737,235 14,011 295,074 12,950 59,059,270 52,915,723 0 0 0 52,915,723 52,855,727 0 0 0 52,855,727 (150,754,366) (150,754,366) (114,953,822) (114,953,822) (110,820,702) (110,820,702) DEBT SERVICE Expenditures General Government Services Total Expenditures Bond Proceeds 18,293,949 0 0 Net Operating Transfers 55,609,305 62,828,288 55,505,635 0 0 7,847,810 4,431,580 12,656,269 194,729,992 129,794,546 91,255,768 25,037,275 5,053,566 762,176 1,739,644 32,592,661 27,028,377 3,003,300 243,494 481,180 30,756,351 17,962,394 3,940,800 281,316 200,000 22,384,510 (135,746,001) (135,746,001) (145,815,785) (145,815,785) (83,325,542) (83,325,542) 78,160,000 78,681,000 25,681,000 (20,724,937) (28,511,480) (39,108,574) Other Adjustments (9) Fund Balance, Ending CAPITAL PROJECTS Fund Balance, Beginning (See note) Revenue Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Revenue Expenditures Public Works Total Expenditures Bond Proceeds Net Operating Transfers Other Adjustments 7 0 0 149,011,722 64,904,632 16,887,162 Fund Balance, Beginning (See note) 191,484,982 148,505,645 130,397,966 Revenue Charges for Services Fines & Forfeits Investment Earnings Licenses and Permits Miscellaneous Capital Contributions Total Revenue 172,689,115 27,477 1,183,169 6,962,322 3,328,525 6,807,670 190,998,278 176,407,888 22,000 506,053 6,115,560 2,367,139 5,000,000 190,418,640 184,317,201 5,000 808,132 6,189,560 2,024,623 5,000,000 198,344,516 (1,877,271) (156,584,001) (158,461,272) (2,382,489) (169,237,291) (171,619,780) (3,130,286) (162,268,719) (165,399,005) Fund Balance, Ending ENTERPRISE Expenditures General Government Services Public Works Total Expenditures 8-3 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2013/2014 - 2015/2016 Actual 2013/2014 Adopted 2014/2015 Adopted 2015/2016 0 20,000,000 45,000,000 (38,355,748) 29,856,737 36,098,773 (919,662) 0 0 184,746,578 217,161,242 244,442,250 48,111,085 54,828,843 72,759,124 Revenue Charges for Services Capital Contributions Intergovernmental Investment Earnings Miscellaneous Miscellaneous Revenue Total Revenue 109,207,917 216,612 1,266,182 1,219,958 376,931 1,271,952 113,559,552 112,170,208 0 1,325,500 1,041,501 424,867 175,000 115,137,076 120,764,067 0 3,500 1,000,768 450,238 1,776,000 123,994,573 Expenditures General Government Services Total Expenditures (93,691,556) (93,691,556) (103,395,200) (103,395,200) (122,613,808) (122,613,808) Bond Proceeds Net Operating Transfers Other Adjustments Fund Balance, Ending INTERNAL SERVICE Fund Balance, Beginning (See note) Bond Proceeds 0 Net Operating Transfers 0 0 (774,430) 4,399,961 (242,257) Other Adjustments (1,721,918) 0 0 Fund Balance, Ending 65,482,733 70,970,680 73,897,632 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2014/2015 and fiscal year 2015/2016 are based on estimates made before the end of each proceeding year. 8-4 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 8,377,760 1,894,672 1,277,311 772,393 1,391,705 1,495,843 16,596,471 9,656,366 2,488,922 14,473,392 68,276,021 2,288,997 2,055,504 2,068,768 133,114,125 8,987,373 2,025,925 1,373,759 911,694 1,451,517 4,531,785 18,438,213 16,239,833 3,107,414 17,264,980 94,505,217 2,393,445 4,325,361 2,569,606 178,126,122 8,492,999 2,019,596 1,485,455 917,785 1,525,985 5,216,768 19,970,750 18,043,923 3,327,738 13,836,571 115,897,125 2,386,236 3,913,112 2,543,198 199,577,241 COMMUNITY RESOURCES COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION COMMUNITY SERVICES, EMPLOYMENT & TRAINING KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES 4,394,468 520,517 6,011,298 716,761 17,142,073 1,457,001 30,242,118 4,749,303 558,386 6,187,171 1,085,938 17,128,986 1,504,336 31,214,120 4,529,868 548,320 6,795,334 1,017,170 16,885,420 1,654,766 31,430,878 HEALTH SERVICES BEHAVIORAL HEALTH ENVIRONMENTAL QUALITY OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY TOTAL HEALTH SERVICES 36,267,065 0 519,100 36,786,165 42,147,121 1,365,904 607,197 44,120,222 38,251,399 1,430,861 413,736 40,095,996 10,863,676 1,242,367 22,454,082 3,542,206 689,868 520,485 6,855,288 23,222,400 29,840,435 2,448,664 136,466,550 31,394,521 269,540,542 10,829,185 1,185,591 22,471,707 3,603,267 690,483 520,623 7,072,249 23,286,101 26,933,143 2,566,658 136,815,541 31,657,254 267,631,802 10,211,229 1,199,265 22,453,190 3,717,817 681,332 513,731 6,934,049 22,604,846 29,471,307 2,591,494 143,115,653 31,034,188 274,528,101 FUND/DEPARTMENT GENERAL FUND GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY FORENSIC SCIENCE CENTER JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 8-5 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 FUND/DEPARTMENT PUBLIC WORKS PUBLIC WORKS ADMINISTRATION REAL PROPERTY PROJECT MANAGEMENT OFFICE OF SUSTAINABILITY AND CONSERVATION TOTAL PUBLIC WORKS TOTAL GENERAL FUND ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 39,609 (8,307) 0 270,076 301,378 (154) 154 0 309,661 309,661 1,227,840 1,428,321 201,975 1,399,156 4,257,292 469,984,328 521,401,927 549,889,508 4,500 415,488 37,076 22,841 1,747,092 2,523 61,250 620,000 54,089 0 1,456,053 471,700 35,500 509,600 6,009,500 0 1,032,852 283,335 2,229,520 2,663,092 7,870,787 COMMUNITY RESOURCES COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY SERVICES, EMPLOYMENT & TRAINING ECONOMIC DEVELOPMENT & TOURISM COUNTY FREE LIBRARY NATURAL RESOURCES, PARKS & RECREATION SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 5,170,232 12,617,768 1,962,553 33,774,631 422,163 2,061,588 4,689,443 60,698,378 5,640,294 15,221,945 2,003,977 37,772,853 1,026,527 2,369,000 5,253,097 69,287,693 6,038,090 17,859,057 1,990,262 41,884,024 1,402,625 1,836,000 5,209,619 76,219,677 HEALTH SERVICES ENVIRONMENTAL QUALITY BEHAVIORAL HEALTH HEALTH OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY TOTAL HEALTH SERVICES 6,395,192 335,247 28,178,160 1,243,753 36,152,352 5,501,876 116,571 31,808,945 4,127,409 41,554,801 5,324,435 906,874 34,790,639 5,799,953 46,821,901 JUSTICE & LAW CLERK OF THE SUPERIOR COURT COUNTY ATTORNEY FORENSIC SCIENCE CENTER JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 1,860,851 11,430,458 49,623 1,125 21,041 1,413,691 7,983,770 671,618 7,972,476 15,438,404 46,843,057 1,936,374 15,027,380 31,575 8,250 14,591 1,594,101 9,749,857 532,707 13,711,740 16,822,000 59,428,575 1,523,575 17,699,392 30,125 5,880 324,600 1,650,053 9,868,747 788,006 13,914,887 18,518,052 64,323,317 SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT NON DEPARTMENTAL RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 8-6 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 11,536,937 37,773,034 3,944 49,313,915 17,096,728 44,642,049 0 61,738,777 17,490,112 44,703,591 5,000 62,198,703 TOTAL SPECIAL REVENUE FUNDS 195,237,222 234,672,938 257,434,385 DEBT SERVICE FUND 150,754,366 114,953,822 110,820,702 CAPITAL PROJECTS 135,746,001 145,815,785 83,325,542 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES FACILITIES MANAGEMENT TOTAL GENERAL GOVERNMENT SERVICES 1,877,271 1,877,271 2,382,489 2,382,489 3,130,286 3,130,286 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 6,790,155 149,793,846 156,584,001 6,969,935 162,267,356 169,237,291 6,915,277 155,353,442 162,268,719 158,461,272 171,619,780 165,399,005 1,110,183,189 1,188,464,252 1,166,869,142 17,903,117 57,178,418 797,538 12,794,364 0 5,018,119 93,691,556 21,823,461 58,621,280 857,879 17,316,505 0 4,776,075 103,395,200 20,337,051 64,388,635 801,077 16,698,460 15,793,601 4,594,984 122,613,808 1,203,874,745 1,291,859,452 1,289,482,950 FUND/DEPARTMENT PUBLIC WORKS REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION OFFICE OF SUSTAINABILITY AND CONSERVATION TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT INFORMATION TECHNOLOGY - IT INITATIVE TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS GRAND TOTAL ALL FUNDS 8-7 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 265,075,897 8,912,946 1,002,421 5,973,571 280,964,835 307,412,080 11,017,985 851,222 6,447,956 325,729,243 321,227,219 9,582,011 720,000 5,780,545 337,309,775 2,928,017 2,928,017 2,976,590 2,976,590 3,075,600 3,075,600 Intergovernmental Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages Other Local Government Transient Lodging Tax Total Intergovernmental 4,428,948 392,707 101,666,404 23,898,688 62,925 334,484 5,228,605 136,012,761 3,188,330 430,412 106,640,000 24,100,000 77,000 1,055,900 5,670,867 141,162,509 3,170,330 1,396,396 108,500,000 25,600,000 65,000 247,950 5,594,400 144,574,076 Charges For Services Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs Total Charges For Services 1,517,144 5,285,991 2,443,277 8,261,063 1,539,191 1,132,256 901,605 14,511,468 35,591,995 1,710,000 5,538,160 2,300,620 7,626,700 1,853,500 1,228,000 792,900 20,921,085 41,970,965 1,785,000 5,859,989 2,272,235 7,970,000 2,482,910 1,208,000 839,750 22,774,446 45,192,330 3,010,706 272,279 927,831 4,210,816 3,093,031 222,000 1,180,000 4,495,031 3,093,031 222,000 946,805 4,261,836 286,991 286,991 280,700 280,700 195,700 195,700 3,562,365 3,743,470 7,305,835 3,480,436 1,877,620 5,358,056 3,650,371 2,493,389 6,143,760 Total General Fund Revenue 467,301,250 521,973,094 540,753,077 Special Revenue Funds County Free Library Property Taxes Intergovernmental Fines & Forfeits Charges for Services Investment Earnings Miscellaneous Total County Free Library 28,225,492 309,775 524,252 0 33,931 960,224 30,053,674 32,666,797 655,000 600,000 0 50,000 510,000 34,481,797 38,728,388 640,000 600,000 520,000 25,000 555,000 41,068,388 SOURCE OF REVENUES General Fund Property Tax Real Property Taxes Personal Property Taxes Penalties/Delinquent Taxes Interest/Delinquent Taxes Total Property Tax Licenses & Permits Business Licenses & Permits Total Licenses & Permits Fines and Forfeits Justice CTS-Fines Superior CTS-Fines Other Fines & Forfeits Total Fines and Forfeits Investment Earnings Investment Earnings Total Investment Earnings Miscellaneous Rents and Royalties Other Misc. Revenues Total Miscellaneous 8-8 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 11,594,893 629 1,118,269 12,713,791 13,939,479 0 1,075,806 15,015,285 16,767,364 629 734,778 17,502,771 2,138,915 1,949,635 166,720 35,380 25,274 158,357 4,474,281 2,365,700 1,927,062 0 0 23,000 18,190 4,333,952 2,365,700 1,980,029 0 0 23,000 8,090 4,376,819 Health Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Health 2,233,360 11,403,330 2,570,096 141,398 11,005 578,214 16,937,403 2,210,574 13,360,164 2,955,956 124,769 0 580,233 19,231,696 2,280,000 13,998,069 3,036,780 83,866 0 749,464 20,148,179 Regional Flood Control District Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Regional Flood Control District 17,787,780 1,485 125,999 3,223,691 43,584 85,198 21,267,737 20,469,675 1,100 107,747 3,070,000 35,000 55,345 23,738,867 21,426,065 1,100 310,500 1,070,000 25,045 55,345 22,888,055 Stadium District Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Stadium District 1,511,582 1,149,893 8,196 3,990 2,673,661 1,590,000 1,045,000 21,135 0 2,656,135 1,563,000 931,162 10,000 0 2,504,162 Transportation Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Transportation 973,908 49,405,248 279,237 75,104 421,335 51,154,832 1,119,073 49,323,707 171,650 80,000 283,932 50,978,362 1,121,000 53,180,043 242,650 80,000 258,591 54,882,284 Other Special Revenue Funds & Grants Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Total Other Special Revenue Funds & Grants 53,843,082 9,899,771 3,608,790 193,905 6,350,294 73,895,842 67,260,174 9,971,493 2,738,800 248,824 8,093,721 88,313,012 72,011,973 10,905,974 3,366,000 166,961 7,815,868 94,266,776 213,171,221 238,749,106 257,637,434 SOURCE OF REVENUES Employment and Training Intergovernmental Investment Earnings Miscellaneous Total Employment and Training Environmental Quality Licenses and Permits Intergovernmental Fines & Forfeits Charges for Services Investment Earnings Miscellaneous Total Environmental Quality Total Special Revenue Funds 8-9 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2013/2014 - 2015/2016 SOURCE OF REVENUES Debt Service Property Taxes Intergovernmental Investment Earnings Miscellaneous Total Debt Service ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 58,737,235 14,011 295,074 12,950 59,059,270 52,915,723 0 0 0 52,915,723 52,855,727 0 0 0 52,855,727 Capital Projects Funds Intergovernmental Charges for Services Investment Earnings Miscellaneous Total Capital Projects Funds 25,037,275 5,053,566 762,176 1,739,644 32,592,661 27,028,377 3,003,300 243,494 481,180 30,756,351 17,962,394 3,940,800 281,316 200,000 22,384,510 6,942,747 609,917 17,459 54,701 7,624,824 6,099,560 665,040 15,000 12,400 6,792,000 6,169,560 798,344 15,000 4,674 6,987,578 501,533 23,478 1,859,633 2,384,644 511,140 26,796 2,174,739 2,712,675 1,139,818 12,132 1,879,699 3,031,649 19,575 171,577,665 27,477 1,142,232 1,414,191 6,807,670 180,988,810 16,000 175,231,708 22,000 464,257 180,000 5,000,000 180,913,965 20,000 182,379,039 5,000 781,000 140,250 5,000,000 188,325,289 Total Enterprise Funds 190,998,278 190,418,640 198,344,516 Total Revenue 963,122,680 1,034,812,914 1,071,975,264 1,266,182 23,712,711 216,612 223,875 238,354 0 25,657,734 1,325,500 21,580,219 0 170,000 207,600 0 23,283,319 3,500 19,475,713 0 81,500 206,500 0 19,767,213 Enterprise Funds Development Services Licenses and Permits Charges for Services Investment Earnings Miscellaneous Total Development Services Parking Garages Charges for Services Investment Earnings Miscellaneous Total Parking Garages Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Capital Contributions Total Regional Wastewater Reclamation THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Intergovernmental Charges for Services Capital Contributions Investment Earnings Miscellaneous Sale of Fixed Assets Total Fleet Services 8-10 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 808,166 687 129 808,982 900,100 400 0 900,500 197,500 400 0 197,900 Health Benefits Trust Fund Charges for Services Investment Earnings Miscellaneous Revenue Total Health Benefits Trust Fund 63,030,900 59,359 1,271,952 64,362,211 68,282,922 42,500 175,000 68,500,422 63,057,700 64,900 1,776,000 64,898,600 Risk Management Charges for Services Investment Earnings Miscellaneous Total Risk Management 15,484,673 926,570 86,788 16,498,031 16,101,234 826,890 143,797 17,071,921 15,623,235 844,832 97,818 16,565,885 0 0 0 0 17,190,775 17,190,775 Telecommunications Charges for Services Investment Earnings Miscellaneous Total Telecommunications 6,171,467 9,467 51,660 6,232,594 5,305,733 1,711 73,470 5,380,914 5,219,144 9,136 145,920 5,374,200 Total Internal Service Funds 113,559,552 115,137,076 123,994,573 1,076,682,232 1,149,949,990 1,195,969,837 SOURCE OF REVENUES Print Shop Charges for Services Investment Earnings Miscellaneous Total Print Shop Iinformation Technology - IT Initative Charges for Services Total Iinformation Technology - IT Initative Total All Funds 8-11 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES/EXPENSES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 8,377,760 1,894,672 1,277,311 772,393 1,391,705 1,500,343 18,889,230 9,693,442 2,488,922 14,473,392 219,053,228 2,288,997 3,802,596 2,071,291 8,987,373 2,025,925 1,373,759 911,694 1,451,517 4,593,035 21,440,702 16,293,922 3,107,414 17,264,980 209,459,039 2,393,445 5,781,414 3,041,306 8,492,999 2,019,596 1,485,455 917,785 1,525,985 5,252,268 23,610,636 24,053,423 3,327,738 13,836,571 226,717,827 2,386,236 4,945,964 2,826,533 287,975,282 298,125,525 321,399,016 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION 520,517 558,386 548,320 9,564,700 10,389,597 10,567,958 COMMUNITY SERVICES, EMPLOYMENT & TRAINING 18,629,066 21,409,116 24,654,391 COUNTY FREE LIBRARY 33,774,631 37,772,853 41,884,024 ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 1,962,553 716,761 17,564,236 3,518,589 4,689,443 90,940,496 2,003,977 1,085,938 18,155,513 3,873,336 5,253,097 100,501,813 1,990,262 1,017,170 18,288,045 3,490,766 5,209,619 107,650,555 36,602,312 6,395,192 28,178,160 1,762,853 72,938,517 42,263,692 6,867,780 31,808,945 4,734,606 85,675,023 39,158,273 6,755,296 34,790,639 6,213,689 86,917,897 JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY FORENSIC SCIENCE CENTER JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 12,724,527 1,242,367 33,884,540 3,591,829 690,993 541,526 8,268,979 31,206,170 30,512,053 2,448,664 144,439,026 46,832,925 12,765,559 1,185,591 37,499,087 3,634,842 698,733 535,214 8,666,350 33,035,958 27,465,850 2,566,658 150,527,281 48,479,254 11,734,804 1,199,265 40,152,582 3,747,942 687,212 838,331 8,584,102 32,473,593 30,259,313 2,591,494 157,030,540 49,552,240 TOTAL JUSTICE & LAW 316,383,599 327,060,377 338,851,418 HEALTH SERVICES BEHAVIORAL HEALTH ENVIRONMENTAL QUALITY HEALTH OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY TOTAL HEALTH SERVICES 8-12 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES/EXPENSES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 FUNCTIONAL AREA/DEPARTMENT ACTUAL 2013/2014 ADOPTED 2014/2015 ADOPTED 2015/2016 135,746,001 6,790,155 274,020 0 39,609 (8,307) 11,536,937 149,793,846 37,773,034 341,945,295 145,815,785 6,969,935 309,661 0 (154) 154 17,096,728 162,267,356 44,642,049 377,101,514 83,325,542 6,915,277 1,404,156 201,975 1,227,840 1,428,321 17,490,112 155,353,442 44,703,591 312,050,256 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES OFFICE OF SUSTAINABILITY AND CONSERVATION PROJECT MANAGEMENT PUBLIC WORKS ADMINISTRATION REAL PROPERTY REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION TRANSPORTATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS 1,110,183,189 1,188,464,252 1,166,869,142 17,903,117 57,178,418 797,538 12,794,364 0 5,018,119 93,691,556 21,823,461 58,621,280 857,879 17,316,505 0 4,776,075 103,395,200 20,337,051 64,388,635 801,077 16,698,460 15,793,601 4,594,984 122,613,808 1,203,874,745 1,291,859,452 1,289,482,950 THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT INFORMATION TECHNOLOGY - IT INITATIVE TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Human Resources totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Health Benefits budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Human Resources Department Summary on Page 10-76. Note 2: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-50. Note 3: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Finance & Risk Management Department Summary on Page 10-50. Note 4: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Telecommunication which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-86. Note 5: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Information Technology - IT Initative is listed under INTERNAL SERVICE FUNDS. These amounts are broken out of this summary. They are combined, however, in the Information Technology Summary on Page 10-86. 8-13 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUE BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 ACTUAL REVENUE 2013/2014 ADOPTED REVENUE 2014/2015 ADOPTED REVENUE 2015/2016 8,483 841 3,675 1,624 1,335,676 103,621 8,026,612 50,461 95,388 669,559 495,428,860 1,493 2,770,600 93,471 508,590,364 3,000 0 2,100 0 0 2,046,250 7,725,381 25,000 100,000 663,510 543,016,203 3,000 2,772,900 102,500 556,459,844 3,000 0 2,100 0 0 491,434 9,422,739 6,025,000 88,500 611,301 559,499,592 3,000 3,352,210 77,500 579,576,376 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION COMMUNITY SERVICES, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 99 5,260,774 12,725,375 30,053,674 1,298,336 145,961 1,931,035 1,935,527 2,673,661 56,024,442 0 5,891,463 15,015,285 34,481,797 1,226,077 112,090 1,388,196 2,473,000 2,656,135 63,244,043 0 5,930,863 17,502,771 41,068,388 1,232,212 144,290 2,198,376 2,146,000 2,504,162 72,727,062 HEALTH SERVICES BEHAVIORAL HEALTH ENVIRONMENTAL QUALITY HEALTH OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY TOTAL HEALTH SERVICES 669,189 4,474,281 16,937,403 1,717,691 23,798,564 186,336 4,333,952 19,231,696 4,227,371 27,979,355 976,639 4,376,819 20,148,179 5,127,130 30,628,767 JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY FORENSIC SCIENCE CENTER JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT TUCSON JUVENILE COURT PUBLIC DEFENSE SERVICES PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW 3,943,979 536,038 10,221,015 1,620,917 198,558 313,205 7,022,409 8,198,763 1,486,126 543,741 19,138,968 15,610,585 68,834,304 3,744,004 361,390 11,097,614 1,806,415 254,455 304,460 7,778,087 9,471,967 1,225,876 506,473 20,685,876 15,395,659 72,632,276 3,478,024 388,424 10,839,588 1,881,450 255,455 295,570 7,681,892 9,306,535 1,244,284 506,473 22,776,873 17,970,072 76,624,640 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES 32,592,661 7,624,824 30,756,351 6,792,000 22,384,510 6,987,578 FUND/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 8-14 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF REVENUE BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2013/2014 - 2015/2016 FUND/DEPARTMENT OFFICE OF SUSTAINABILITY AND CONSERVATION PUBLIC WORKS ADMINISTRATION REAL PROPERTY REGIONAL FLOOD CONTROL REGIONAL WASTEWATER RECLAMATION TRANSPORTATION TOTAL PUBLIC WORKS ACTUAL REVENUE 2013/2014 4,791 400 45 21,267,737 180,988,810 63,395,738 305,875,006 ADOPTED REVENUE 2014/2015 4,000 0 0 23,738,867 180,913,965 72,292,213 314,497,396 ADOPTED REVENUE 2015/2016 6,000 0 0 22,888,055 188,325,289 71,826,987 312,418,419 TOTAL ALL FUNCTIONAL AREAS 963,122,680 1,034,812,914 1,071,975,264 25,657,734 64,362,211 0 808,982 16,498,031 6,232,594 113,559,552 23,283,319 68,500,422 0 900,500 17,071,921 5,380,914 115,137,076 19,767,213 64,898,600 17,190,775 197,900 16,565,885 5,374,200 123,994,573 1,076,682,232 1,149,949,990 1,195,969,837 THE FOLLOWING IS PROVIDED FOR INFORMATION PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND INFORMATION TECHNOLOGY - IT INITATIVE PRINT SHOP RISK MANAGEMENT TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-15 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Department GENERAL FUND Assessor Behavioral Health Board of Supervisors Clerk of the Board Clerk of the Superior Court Communications Office Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services Employment & Training Constables County Administrator County Attorney Elections Emergency Management & Homeland Security Environmental Quality Facilities Management Finance & Risk Management Forensic Science Center General Government Revenues Human Resources Information Technology Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Kino Sports Complex Natural Resources Parks and Recreation Non Departmental Office of Sustainability and Conservation Procurement Project Management Public Defense Services Public Fiduciary Public Works Administration Real Property Services Recorder School Superintendent Sheriff Superior Court Treasurer TOTAL GENERAL FUND Personnel Services 7,748,386 1,199,024 1,798,442 1,064,705 9,630,469 857,371 305,298 1,017,662 2,685,808 1,016,221 1,344,006 20,791,123 2,748,410 43,492 284,625 8,119,286 14,969,135 3,123,996 2,380,034 9,686,067 551,244 498,616 6,297,778 19,800,166 310,344 11,599,109 10,000 1,260,442 2,279,090 199,047 18,303,179 2,166,418 1,122,915 1,263,098 1,991,792 1,037,150 114,525,787 26,561,569 2,352,584 302,943,888 Operating Expenses 744,613 37,052,375 221,154 420,750 580,760 60,414 243,022 3,512,206 4,109,526 181,369 181,979 1,662,067 2,468,358 370,244 1,146,236 11,836,064 3,039,788 593,821 708,000 947,704 4,150,504 130,088 15,115 636,271 2,804,680 670,826 5,084,311 115,169,125 138,714 107,146 2,928 11,145,238 425,076 104,925 165,223 1,921,320 617,616 28,553,202 4,470,619 190,614 246,583,991 Capital Equipment Total Expenditures Other 0 8,492,999 38,251,399 2,019,596 1,485,455 10,211,229 917,785 548,320 4,529,868 6,795,334 1,199,265 1,525,985 22,453,190 5,216,768 413,736 1,430,861 19,970,750 18,043,923 3,717,817 708,000 3,327,738 13,836,571 681,332 513,731 6,934,049 22,604,846 1,017,170 16,885,420 115,189,125 1,399,156 2,386,236 201,975 29,471,307 2,591,494 1,227,840 1,428,321 3,913,112 1,654,766 143,115,653 31,034,188 2,543,198 549,889,508 0 41,314,024 570,000 41,884,024 0 3,153,148 863,287 1,308,000 5,324,435 1,675 15,400 35,000 36,000 202,000 10,000 22,890 36,664 2,000 361,629 SPECIAL REVENUE FUNDS County Free Library Library County Free Library Grants Total County Free Library Environmental Quality Environmental Quality Environmental Quality Grants Tire Fund Total Environmental Quality 20,040,904 20,040,904 21,273,120 570,000 21,843,120 2,593,098 450,166 8,531 3,051,795 540,050 284,929 1,299,469 2,124,448 155,761 751,113 4,400 Other Special Revenue Behavioral Health Grants Clerk of Superior Court Victim Location Fund Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval 42,770 580,459 8-16 50,500 0 20,000 128,192 148,192 906,874 4,400 42,770 630,959 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Fund Group / Department Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcement Clerk of the Superior Court - Time Pay Fees Community Development & Neighborhood Conservation - Grants Community Services Employment & Training - Grants County Attorney - Bad Check Program County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeer County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants County Attorney Special Revenue ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Grants Emergency Management & Homeland Security - Grants Facilities Management - Facilities Renewal Finance Grants Management Forensic Science Center Special Revenue Improvement District Formation Fund JC Ajo Fare Special Revenue JC GV Court Automation Fund JC GV Fare Special Revenue JC GV Photo Traffic Enforcement JC GV Time Pay Fees JCT $1 allocation SB1398 JCT Address Confidentiality Fee JCT Court Automation Fund JCT Fare Special Rev JCT Time Pay Fees Justice Crt Green Valley Special Revenue Juvenile Court Grants Juvenile Court State Funds Juvenile Probation Services Juvenile Title IV-E Legal Defender Training Fund Natural Resources Parks and Recreation Special Programs OEM Radio System SRF Parks & Recreation Grants PCA DTAP Contribution SR PDS Fill the Gap Pima Vocational High School Public Defender Training Fund Recorder - Grants Recorder Document Storage & Retrieval School Reserve Fund Sheriff - Law Enforcement Enhancement Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Personnel Services 422,999 15,739 (45) 740,217 3,145,093 163,062 33,110 323,231 898,164 1,638,864 77,610 2,668,883 920,388 113,319 275,320 692,488 40,000 Operating Expenses 22,500 20,000 121,019 5,297,873 13,355,014 41,165 51,520 26,779 8,676,900 15,000 183,295 1,326,981 164,440 116,769 1,221,918 262,936 35,500 2,047,089 469,600 5,985,000 30,125 Capital Equipment 243,234 150,000 40,000 24,500 5,880 189,300 1,000 45,000 332,193 276,528 579,233 4,330,488 699,325 114,079 191,067 1,165,551 63,000 124,059 976,028 595,231 5,248,131 321,261 1,345,337 9,992,390 8-17 86,800 245,000 490 490,653 98,000 57,189 2,500 206,517 3,723,401 67,604 148,100 31,458 829,958 1,894,825 318,600 300,000 553,403 382,922 79,086 37,500 350,121 1,836,000 196,000 98,000 735,980 235,000 480,000 1,144,231 730,825 480,000 44,153 742,510 173,000 150,000 50,000 500,000 500,000 2,245,459 500,000 500,000 Other Total Expenditures 445,499 35,739 364,208 6,038,090 16,500,107 204,227 33,110 374,751 924,943 10,465,764 15,000 260,905 3,995,864 1,124,828 230,088 1,221,918 538,256 35,500 2,739,577 509,600 5,985,000 30,125 24,500 5,880 189,300 1,000 45,000 86,800 245,000 490 972,846 98,000 333,717 2,500 785,750 8,053,889 766,929 262,179 31,458 1,021,025 3,060,376 381,600 300,000 677,462 1,358,950 79,086 37,500 995,352 1,836,000 196,000 98,000 735,980 735,000 980,000 8,637,821 1,552,086 980,000 1,389,490 10,734,900 173,000 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU 43,683,375 Operating Expenses 57,900 11,140 348,880 840,000 5,000 505,200 5,000 170,618 59,217,180 0 Total Expenditures 811,718 68,723 1,220,839 1,144,490 5,000 2,969,892 5,000 283,335 108,031,965 10,092,672 7,673,304 5,013,894 22,779,870 4,140,915 3,767,516 3,787,496 11,695,927 0 14,548,429 11,440,820 8,801,390 34,790,639 Regional Flood Control Canoa Ranch In-Lieu Fee Regional Flood Control District Regional Flood Control District Grants Total Regional Flood Control 123,700 7,692,713 40,000 7,856,413 844,200 8,371,129 328,370 9,543,699 90,000 0 967,900 16,153,842 368,370 17,490,112 Stadium District Stadium District Total Stadium District 2,329,497 2,329,497 2,607,622 2,607,622 272,500 272,500 0 5,209,619 5,209,619 16,416,873 134,175 16,551,048 22,379,355 4,868,800 27,248,155 904,388 904,388 0 39,700,616 5,002,975 44,703,591 116,292,902 134,280,151 6,861,332 0 257,434,385 DEBT SERVICE FUND Debt Service Total DEBT SERVICE FUND 0 0 0 110,820,702 110,820,702 110,820,702 110,820,702 CAPITAL PROJECT FUNDS Capital Projects TOTAL CAPITAL PROJECT FUNDS 0 11,065 11,065 83,314,477 83,314,477 0 83,325,542 83,325,542 Development Services Development Services Total Development Services 4,845,840 4,845,840 2,069,437 2,069,437 0 0 6,915,277 6,915,277 Facilities Management Parking Garages Total Facilities Management 439,118 439,118 2,691,168 2,691,168 0 0 3,130,286 3,130,286 33,223,899 33,223,899 99,601,088 6,100 99,607,188 0 22,522,355 22,522,355 132,824,987 22,528,455 155,353,442 38,508,857 104,367,793 0 22,522,355 165,399,005 457,745,647 485,243,000 90,537,438 133,343,057 1,166,869,142 Fund Group / Department Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automation Fund Superior Court Probate Superior Court Probation Services SUS - Grants Taxpayer Information Fund Total Other Special Revenue Public Health Health Health - Grants Health - Pima Animal Care Center Total Public Health Transportation Transportation Transportation Grants Total Transportation TOTAL SPECIAL REVENUE FUNDS Personnel Services 753,818 57,583 871,959 164,490 2,464,692 Capital Equipment Other 140,000 112,717 5,131,410 314,842 314,842 90,000 ENTERPRISE FUNDS Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service Total Regional Wastewater Reclamation TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES / EXPENSES 8-18 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF EXPENDITURES BY FUND AND OBJECT: BUREAU Personnel Fund Group / Department Services INTERNAL SERVICE FUNDS ARE FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Health Benefits Trust Fund Print Shop Risk Management Information Technology - IT Initiative Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Operating Expenses Capital Equipment Total Expenditures Other 3,354,605 1,013,312 461,512 2,205,850 4,323,118 1,736,122 13,094,519 16,982,446 63,375,323 339,565 14,492,610 11,470,483 2,858,862 109,519,289 0 0 20,337,051 64,388,635 801,077 16,698,460 15,793,601 4,594,984 122,613,808 470,840,166 594,762,289 90,537,438 133,343,057 1,289,482,950 8-19 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2013/2014 - 2015/2016 Adopted 2013/2014 Adopted 2014/2015 Adopted 2015/2016 148.00 23.32 16.00 10.47 11.58 16.00 170.00 193.91 41.00 140.00 31.70 47.00 38.50 887.48 146.00 22.71 16.00 12.00 12.49 16.00 170.00 195.23 33.00 151.00 29.80 56.00 37.50 897.73 135.00 22.25 16.00 11.00 13.25 15.00 166.00 199.25 32.00 110.00 29.00 43.75 36.50 829.00 Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Stadium District Total Community Resources 4.33 25.60 154.53 405.41 4.00 6.98 248.91 14.00 40.17 903.93 4.00 26.42 132.43 385.02 4.00 6.98 268.78 14.00 40.18 881.81 4.00 25.00 137.70 384.11 4.17 6.00 268.50 13.50 44.75 887.73 Health Services Behavioral Health Environmental Quality Health Office of Emergency Management & Homeland Security Pima Animal Care Center Total Health Services 14.00 65.17 288.50 11.15 79.00 457.82 9.00 45.44 283.45 9.15 86.00 433.04 13.00 45.00 290.00 10.50 84.00 442.50 217.99 13.00 479.00 32.00 11.00 11.00 138.00 488.29 244.06 35.20 1,639.00 220.00 13.00 471.00 33.00 11.00 9.50 142.00 484.39 247.30 34.45 1,636.00 204.50 13.00 462.00 33.00 11.00 8.50 131.50 452.25 233.85 32.85 1,580.00 Functional Area/Department General Government Services Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Facilities Management Finance & Risk Management Human Resources Information Technology Procurement Recorder Treasurer Total General Government Services Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Public Defense Services Public Fiduciary Sheriff 8-20 PIMA COUNTY FY2015/2016 ADOPTED BUDGET SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2013/2014 - 2015/2016 Functional Area/Department Superior Court Total Justice & Law Public Works Capital Projects Development Services Office of Sustainability and Conservation Project Management Office Public Works Administration Real Property Services Regional Flood Control District Regional Wastewater Reclamation Transportation Total Public Works Total Functional Areas Internal Service Funds Fleet Services Health Benefits Trust Information Technology - Initative Print Shop Risk Management Telecommunications Total Internal Service Funds Total All Funds Adopted 2013/2014 665.65 3,974.19 Adopted 2014/2015 665.35 3,966.99 Adopted 2015/2016 650.50 3,812.95 6.00 61.00 15.00 0.00 4.00 18.00 65.00 494.80 306.52 970.32 6.00 63.00 14.90 0.00 9.00 18.00 66.00 475.00 306.52 958.42 0.00 58.00 14.90 5.00 11.00 17.00 59.00 467.00 292.25 924.15 7,193.74 7,137.99 6,896.33 55.00 14.00 0.00 9.00 29.17 28.00 135.17 55.00 15.00 0.00 8.00 21.00 18.00 117.00 53.00 14.00 51.50 8.00 20.00 18.00 164.50 7,328.91 7,254.99 7,060.83 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-21 Pima County FY 2015/2016 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2011/2012 and ending with fiscal year 2015/2016. Revenues for fiscal years 2011/2012, 2012/2013, and 2013/2014 are based on audited actuals. Fiscal years 2014/2015 and 2015/2016 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2015/2016 revenue by fund is shown below, and a Summary of Revenue Changes by Fund, Department, and Category is provided on pages 9-25 through 9-31. Total Revenue General Fund ........................................................................................................... $ 540,753,077 Capital Projects ........................................................................................................ 22,384,510 County Free Library ................................................................................................. 41,068,388 Debt Service ............................................................................................................ 52,855,727 Development Services ............................................................................................. 6,987,578 Economic Development & Tourism ......................................................................... 1,232,212 Employment & Training ........................................................................................... 17,502,771 Environmental Quality .............................................................................................. 4,376,819 Fleet Services .......................................................................................................... 19,767,213 Health ...................................................................................................................... 20,148,179 Health Benefits Trust Fund ...................................................................................... 64,898,600 IT Computer Hardware/Software. ............................................................................ 17,190,775 Other Special Revenue Funds ................................................................................. 93,034,564 Parking Garages ...................................................................................................... 3,031,649 Print Shop ................................................................................................................ 197,900 Regional Flood Control District ................................................................................ 22,888,055 Regional Wastewater Reclamation .......................................................................... 188,325,289 Risk Management .................................................................................................... 16,565,885 Stadium District ........................................................................................................ 2,504,162 Telecommunications Fund ....................................................................................... 5,374,200 Transportation .......................................................................................................... 54,882,284 9-1 Pima County FY 2015/2016 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2015/16 taxable net assessed value is $7,620,360,873, a $101,878,885 increase over fiscal year 2014/15. The primary tax rate for fiscal year 2015/16 is $4.3877 per $100 of net assessed value, a $0.1098 increase over fiscal year 2014/15, and more than the truth in taxation rate of $4.3025. Total budgeted primary property tax collections are $337,309,775, with current year collections of $321,854,230, delinquent taxes of $8,955,000, and interest and penalties on delinquent taxes totaling $6,500,545. Budgeted tax revenues increase $11,580,532 between fiscal year 2014/15 and fiscal year 2015/16 as a result of the higher tax rate and higher net assessed value. Fiscal Year 2015/2016 Fines & Forfeits 0.79% Investment Earnings 0.04% Misc 1.14% Charges for Services 8.36% Intergov't 26.74% Licenses and Permits 0.57% Licenses and Permits revenues for fiscal year 2015/16 are $3,075,600, an increase of $99,010 over fiscal year 2014/15, reflecting continued increase in local population and nominal income. Taxes 62.36% Intergovernmental revenues increase $3,411,567 to $144,574,076 in fiscal year 2015/16. With continued state and local economic growth, State Shared Sales Tax revenue is anticipated to be $108,500,000, a $1,860,000 increase over fiscal year 2014/15. State Shared Vehicle License revenue increases by $1,500,000 to $25,600,000, with increased new vehicle sales offsetting the statutory 16.25 percent reduction in the tax base each year. State Shared Alcoholic Beverage License revenue decreases by $12,000 to $63,000 due to fewer new restaurant and bar business startups. Pima County unincorporated area Transient Lodging Excise Tax revenue decreases $76,467 as the tax base continues to erode due to the growth in online travel agency and Airbnb bookings, the latter type of bookings often not paying any hotel/motel tax. Federal Payments in Lieu of Taxes stay the same as for fiscal year 2014/15. Elections revenues from local governments decrease $807,950 in fiscal year 2015/16 as a result of primary and general elections being held in the same fiscal year under new law. State reimbursements increase by $27,884 to $250,884 for the 2016 Presidential Preference primary election. State revenue for the Sheriff Department increases $900,000 as the State of Arizona provides compensation to Pima County for inmates committing crimes within the County while in state custody. Other departments anticipate a net increase of $20,100 in intergovernmental revenues for fiscal year 2015/16. 9-2 Pima County FY 2015/2016 Adopted Budget Charges for Services revenues are $45,192,330 for fiscal year 2015/16, an increase of $3,221,365 over fiscal year 2014/15. Administrative overhead contributions from Public Enterprises increase $1,853,361 over fiscal year 2014/15, with increases of $3,072,712 for Public Works, $75,751 for Public Health - Animal Care, $50,975 for Regional Flood Control, and decreases of $377,397 for Regional Wastewater Reclamation, $478,212 for County Free Library, $166,225 for Transportation, $149,018 for Development Services, and $173,563 for the Health Benefits Insurance Trust Fund. Court fee revenues for the Clerk of the Superior Court increase $252,195 due to increased activity. Correctional Housing revenue in the Sheriff Department increases $343,300 because of an increase in the housing reimbursement rate and a higher number of inmates. Recorder fees increase $629,410 because of the Presidential Preference primary election and other special elections. Charges and fees for Forensic Science Center increase $75,000 due to increased service fees. Facility fees in Natural Resources, Parks and Recreation increase $77,850 because of increases in facility use and shooting range activity. Other departments anticipate a net $9,751 decrease in revenue for fiscal year 2015/16. Fines and Forfeits budgeted in fiscal year 2015/16 are $4,261,836, a decrease of $233,195 from fiscal year 2014/15. Clerk of the Superior Court reduced its estimate of fines and forfeits by $253,195 based on actual activity in recent years. County Attorney fines and forfeits are expected to increase by $20,000 due to a new deferred prosecution ordinance. Investment Earnings are $195,700 in fiscal year 2015/16, an $85,000 decrease from fiscal year 2014/15 due to a slightly lower average yield assumption on general fund balances. Miscellaneous revenues increase $785,705 to $6,143,760 in fiscal year 2015/16. Facilities Management revenue increases $688,980, due primarily to an increase from more tenants occupying the Bank of America Building. School Superintendent revenue increases $206,000 due to expected reimbursements for school district elections and other miscellaneous services. Sheriff Department revenue increases $110,000 because of greater cell phone reimbursements. Information Technology revenue decreases $52,209 because of elimination of reimbursements from outside agencies for computer support services. General Government Revenues decrease by $152,566 as miscellaneous revenue is projected at an amount more consistent with actual realized revenue during recent years. Other departments anticipate a net decrease of $14,500 in miscellaneous revenues for fiscal year 2015/16. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-25 through 9-31. Note: Other funding sources include operating transfers in of $10,165,448. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Taxes 291,646,744 281,017,488 280,964,835 325,729,243 337,309,775 2,699,499 2,815,691 2,928,017 2,976,590 3,075,600 127,029,138 131,983,642 136,012,761 141,162,509 144,574,076 39,303,701 32,801,652 35,591,995 41,970,965 45,192,330 5,213,090 4,798,692 4,210,816 4,495,031 4,261,836 620,684 591,699 286,991 280,700 195,700 Miscellaneous 14,256,355 11,561,051 7,305,835 5,358,055 6,143,760 Total Revenue 480,769,211 465,569,915 467,301,250 521,973,093 540,753,077 Licenses & Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings 9-3 Pima County FY 2015/2016 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $11,028,647 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $6,854,910 in state transportation enhancement program funds, grants, and reimbursements and $78,837 in city participation. Reductions in revenue from prior year are due to the decreases of $7,738,992 in the RTA sales tax reimbursements; $947,901 in City Revenue; and $379,090 in State Revenue. Fiscal Year 2015/2016 Charges for Services 17.61% Investment Earnings 1.26% Misc. 0.89% Charges for Services of $3,940,800 represent impact fees collected for new development and contributions from developers and other outside sources. Intergov't 80.24% Investment Earnings are budgeted at $281,316 for interest earned on department fund balance and from the Local Government Investment Pool. Miscellaneous revenues of $200,000 includes private contributions of infrastructure enhancements from developers which decreased $281,180 from fiscal year 2014/15. Note: Other funding sources includes general obligation bond proceeds of $25,681,000. Total operating transfers of $22,838,253 consist of $8,305,941 from Regional Flood Control District, $113,602 from Transportation, $12,013,580 from Transportation Grants, $138,646 from Development Services Department, $26,301 from Environmental Quality, $71,390 from General Fund, $203,201 from Risk Management, $30,000 from Community Development Grants, $124,000 from Stadium District, $1,000,000 from Facilities Renewal Fund, $804,000 from Sheriff Special Revenue Funds, and $7,592 from the Regional Wastewater Reclamation Fund. FY 2011/2012 FY 2012/2013 44,141,137 33,358,559 25,037,275 27,028,377 17,962,394 Charges for Services 3,079,584 4,770,271 5,053,566 3,003,300 3,940,800 Investment Earnings 698,489 533,499 762,176 243,494 281,316 564,659 48,483,869 2,811,222 41,473,551 1,739,644 32,592,661 481,180 30,756,351 200,000 22,384,510 Revenue Object Intergovernmental Miscellaneous Total Revenue 9-4 FY 2013/2014 FY 2014/2015 FY 2015/2016 Pima County FY 2015/2016 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2015/16 taxable net assessed value is $7,620,360,873 which amounts to an increase of $97,467,292 or 1.30 percent from the fiscal year 2014/15 valuation. The tax rate for fiscal year 2015/16 is $0.5153 per $100 of net assessed value, an increase of $0.0800 over fiscal year 2014/15. Total secondary property tax collections are budgeted at $38,728,388, with current year collections of $37,799,188 and delinquent taxes of $929,200. (The current year collections reflect expected collection rates.) Fiscal Year 2015/2016 Charge for Services 1.27% Fines and Forfeits 1.46% Interest 0.06% Misc. 1.35% Intergov't 1.56% Intergovernmental revenues consist of $570,000 in federal and state grants for various Taxes library projects and $70,000 for various 94.30% expense reimbursements from the city of Tucson. The $15,000 decrease from fiscal year 2014/15 is due to reduced expense reimbursements. Charge for Services consists of collections from the FCC E-Rate Program. Due to the uncertainty of collections, revenues were not included in the adopted numbers in prior fiscal years. However, revenue actuals were reported in Miscellaneous for fiscal years 2011/12, 2012/13 and 2013/14. Fines and Forfeits represent library fines and are projected to remain the same for fiscal year 2015/16. Investment Earnings represent interest from the Treasurer’s commingled interest distribution. Miscellaneous revenues represent collections, donations, and non-government grants. Revenue Object Taxes Intergovernmental FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 29,274,037 28,078,352 28,225,492 32,666,797 38,728,388 466,944 448,771 309,775 655,000 640,000 Charge for Services 520,000 Fines and Forfeits 638,783 597,889 524,252 600,000 600,000 Investment Earnings 127,224 99,367 33,931 50,000 25,000 Miscellaneous 703,790 633,955 960,224 510,000 555,000 Total Revenue 31,210,778 29,858,334 30,053,674 34,481,797 41,068,388 9-5 Pima County FY 2015/2016 Adopted Budget DEBT SERVICE Debt Service Fund Property Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2015/16 taxable net assessed value is $7,620,360,873, which amounts to an increase of $40,462,005 over the fiscal year 2014/15 statutory valuation. The tax rate for fiscal year 2015/16 is $0.7000 per $100 of net assessed value. This is unchanged from the fiscal year 2014/15 rate. Total secondary property tax collections are budgeted at $52,855,727, with current year collections of $51,347,627 and delinquent taxes of $1,508,100. (The current year collections reflect expected collection rates.) Fiscal Year 2015/2016 Intergovernmental revenues are derived from federal, state, and city in lieu payments. Investment Earnings are from Government Investment Pool interest. Property Taxes 100% Local Miscellaneous revenues in fiscal year 2013/14 are refunded costs of issuance for General Obligation bonds. Note: Other funding sources include operating transfers in from County Free Library of $91,797, Development Services of $16,508, Fleet Services of $2,435,911, General Fund of $12,614,978, Health of $54,607, Health-PACC of $19,442, Parking Garages of $272,400, Print Shop of $2,105, Regional Flood Control of $63,591, Regional Wastewater Reclamation of $22,692,320, Risk Management of $28,370, Stadium District of $11,441, Telecommunications of $13,105 and Transportation of $18,789,060. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Property Taxes 66,148,045 63,317,121 58,737,235 52,915,723 52,855,727 11,166 23,025 14,011 242,234 334,275 295,074 52,915,723 52,855,727 Intergovernmental Investment Earnings Miscellaneous Total Revenue 12,950 66,401,445 63,674,421 9-6 59,059,270 Pima County FY 2015/2016 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $6,169,560 of building permit fees. The $70,000 increase is due primarily to an anticipated increase in construction activity. Intergovernmental has no revenue budgeted since the solar program federal grant as part of the American Recovery and Reinvestment Act was not extended after the fiscal year 2011/12. Fiscal Year 2015/2016 Investment Earnings 0.21% Misc. 0.07% Charges for Services 11.43% Charges for Services include $534,485 for development review fees; $263,859 for planning and zoning review fees. The increase of $133,304 is due to the scheduled 2% increase in fees and an anticipated increase in building activities. Licenses and Permits 88.29% Investment Earnings of $15,000 are expected in fiscal year 2015/16. Miscellaneous revenues of $4,674 come from various sources: employee reimbursements and other cost recovery; enforcement of violations; sale of electronic reports; and the sale of reports, maps, and books. Revenue Object Licenses and Permits FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 5,322,496 5,873,656 6,942,747 6,099,560 6,169,560 Intergovernmental 105,105 Charges for Services 750,540 645,623 609,917 665,040 798,344 Investment Earnings 15,453 18,256 17,459 15,000 15,000 Miscellaneous 39,232 59,773 54,701 12,400 4,674 Total Revenue 6,232,826 6,597,308 7,624,824 6,792,000 6,987,578 9-7 Pima County FY 2015/2016 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The decrease of $14,565 from fiscal year 2014/15 reflects a 1.35 percent decrease in hotel and motel occupancy rates due to a still recovering economy. Fiscal Year 2015/2016 Misc. 13.44% Investment Earnings 0.08% Investment Earnings of $1,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Miscellaneous represents revenues from seven County leased properties used for Intergov't recreational and tourism purposes and 86.48% reimbursements for assisting outside agencies with advertising cooperatives. The $20,700 increase over fiscal year 2014/15 reflects the increase of rent from office space and leased properties. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). Note: Other funding sources include an operating transfer of $774,774 from the General Fund to fund ten outside agencies. Revenue Object Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 1,009,883 1,005,738 1,004,175 1,080,165 1,065,600 2,018 2,679 2,092 1,000 1,000 293,702 293,932 292,069 144,912 165,612 1,305,603 1,302,349 1,298,336 1,226,077 1,232,212 9-8 Pima County FY 2015/2016 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. Funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Service demands have continued to increase due to poverty levels and population increases. Amounts received fluctuate from year to year. The increase over fiscal year 2014/15 to fiscal year 2015/16 of $2,827,885 was primarily due to an anticipated increase of $2,682,952 in federal grants. Fiscal Year 2015/2016 Misc. 4.20% Intergov't 95.80% Miscellaneous revenues are primarily other non-government grants and donations and vary widely from year to year. Revenue Object Intergovernmental Investment Earnings FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 14,812,731 13,894,994 11,594,893 13,939,479 16,767,364 119 661 Miscellaneous 325,928 835,122 1,129,821 1,075,806 735,407 Total Revenue 15,138,778 14,730,116 12,725,375 15,015,285 17,502,771 9-9 Pima County FY 2015/2016 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Fiscal Year 2015/2016 Licenses and Permits revenues include $1,591,000 from air quality inspection and application fees, and $774,700 from review and inspection of water, septic, and sewer plans and systems. Misc. 0.18% Investment Earnings 0.53% Intergovernmental revenues consist of $1,100,000 in state tire recycling program payments, $671,919 in federal grants, $192,000 in state program funding and grants; and Intergov't $16,110 from Tucson Airport Authority for well 45.24% monitoring. Licenses and Permits 54.05% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2014/15 and 2015/16. Investment Earnings of $23,000 are expected in fiscal year 2015/16 from the Local Government Investment Pool. Miscellaneous revenues include $7,050 from requests for public records, and $1,040 is expected for late fees and interest on late fees. Note: Other department funding sources include operating transfers from the General Fund of $409,671 to fund air quality programs and of $245,515 to fund the Wildcat Dump Program. Note: After adoption of the fiscal year 2013/14 Budget, solid waste services were privatized and the solid waste functions became part of the Environmental Quality department, including the Tire Program Management special revenue fund. The history of fiscal years through FY 2013/14 includes the Solid Waste special revenue fund, which has no planned future revenues or expenditures. FY 2011/2012 FY 2012/2013 Licenses and Permits 2,161,654 2,278,363 2,138,915 Charges for Services 3,486,368 3,578,205 35,380 Intergovernmental 1,683,510 2,406,040 1,949,635 Fines and Forfeits 12,120 1,925 166,720 Investment Earnings 23,823 34,141 Miscellaneous 355,355 Total Revenue 7,722,830 Revenue Object FY 2013/2014 FY 2014/2015 FY 2015/2016 2,365,700 2,365,700 1,927,062 1,980,029 25,274 23,000 23,000 61,462 158,357 18,190 8,090 8,360,136 4,474,281 4,333,952 4,376,819 9-10 Pima County FY 2015/2016 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent $3,500 in revenue from maintenance provided to other government agencies. The decrease from fiscal year 2014/15 is due to discontinuing the fuel agreements with the other government agencies. Fiscal Year 2015/2016 Misc. 1.04% Intergov't 0.02% Investment Earnings 0.41% Charges for Services revenues include $17,175,713 in fees received from other County departments for the use of vehicles and $2,300,000 for reimbursements for the cost of fuel, parts, and labor for County equipment. The increases in fiscal years 2012/13 and 2013/14 are due to higher fuel costs, maintenance, and depreciation. In fiscal year 2014/15 the County changed to a Charges for fixed monthly vehicle charge plus actual fuel Services charges, replacing the average cost per mile 98.53% with a minimum usage charge. In fiscal year 2015/16, anticipated continuing lower fuel costs and utilization results in a $954,506, or 5.3% decrease from fiscal year 2014/15. Investment Earnings of $81,500 are expected from the Treasurer’s commingled interest distribution and is decreased from fiscal year 2014/15 primarily due to declining fund balances. Miscellaneous revenue includes $206,500 from insurance companies and individuals for accident related repairs to County vehicles, and for metals recycling, and expense reimbursements. Note: Other funding sources include transfers in from Capital Projects of $1,796,827. Revenue Object Intergovernmental FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 1,361,888 1,322,178 1,266,182 1,325,500 3,500 Charges for Services 16,304,631 21,550,140 23,712,711 21,580,219 19,475,713 Investment Earnings 278,789 24,025 223,847 170,000 81,500 Miscellaneous 132,347 217,694 238,356 207,600 206,500 3,021 162,981 216,610 18,080,676 23,277,018 25,657,706 23,283,319 19,767,213 Capital Contributions Total Revenue 9-11 Pima County FY2015/2016 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal care licensing fees also generate revenue. Intergovernmental revenues include grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Revenues are also derived from animal care services provided to incorporated municipalities including the city of Tucson. The unusual revenue in fiscal year 2011/2012 was due to the American Recovery and Reinvestment Act funded Communities Putting Prevention to Work grant. Fiscal Year 2015/2016 Fines and Forfeits Charges 0.42% for Services 15.07% Misc 3.72% Licenses and Permits 11.32% Intergov't 69.47% Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Investment Earnings is interest earned on department fund balances but historically has not been budgeted. Miscellaneous revenues include donations, postage, copying services, bad check collections, stale dated warrants, and local program funding. Increased donations are budgeted for fiscal year 2015/2016. Note: Other funding sources include General Fund support for Health of $12,959,918. FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 2,181,666 2,225,673 2,233,360 2,210,574 2,280,000 25,531,966 11,265,323 11,403,330 13,360,164 13,998,069 2,810,905 2,626,937 2,570,096 2,955,956 3,036,780 158,892 160,765 141,398 124,769 83,866 11,301 8,483 11,005 Miscellaneous 589,840 609,353 578,214 580,233 Total Revenue 31,284,570 16,896,534 16,937,403 19,231,696 749,464 20,148,179 Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings 9-12 Pima County FY 2015/2016 Adopted Budget HEALTH BENEFITS TRUST FUND Internal Service Fund Fiscal Year 2015/2016 Charges for Services include $17,198,900 from employee contributions and premium payments, and $45,858,800 from Pima County employer contributions to the fund. Compared to the fiscal year 2014/2015 Adopted Budget employee contributions are up $457,611 due to higher insurance premiums and claims, and employer contributions are down $5,682,833 due to including an adjustment for employees who elect to not take coverage through the County plan because they have other coverage such as through a spouse's plan. The fund is responsible for providing and managing healthrelated benefits for employees and their families including medical and dental health insurance, life and other types of insurance, the employee wellness program, and the employee assistance program. Investment Earnings 0.10% Misc 2.74% Charges for Services 97.16% Investment Earnings in fiscal year 2015/2016 are estimated to be $64,900, an increase of $22,400 due to increased cash balances and to accumulation for the required cash reserve. Miscellaneous revenues in fiscal year 2015/2016 are estimated to be $1,776,000 from stop loss reimbursements, insurance rebates, and refunds. This is an increase of $1,601,000 due to the impact of stop loss reimbursements for large claims and higher insurance rebates than were anticipated in the fiscal year 2014/2015 Adopted Budget. Note: Pima County has been strategically working on long-term approaches to reduce the rising costs while still providing comprehensive healthcare for County employees. In fiscal year 2013/2014 it became a financially sound decision to transition to a self-insurance model for County medical coverage via an internal service fund. This new internal service fund began July 1, 2013. By law, the fund must have a funded reserve for claims. The fund received a $3,500,000 short-term loan in fiscal year 2013/2014 from the PHS Transition Fund which was repaid by the end of fiscal year 2013/2014 and a loan of $10,000,000 from the Self-Insurance Reserve Fund which will be repaid as funds become available from operations. A payment of $3,300,000 is budgeted in fiscal year 2015/2016. Revenue Object FY 2011/2012 Charges for Services FY 2012/2013 (1) Investment Earnings Miscellaneous Total Revenue n/a (1) 9-13 FY 2013/2014 FY 2014/2015 63,030,900 68,282,922 63,057,700 59,359 42,500 64,900 1,271,952 175,000 1,776,000 64,362,211 68,500,422 64,898,600 FY 2015/2016 Pima County FY 2015/2016 Adopted Budget IT COMPUTER HARDWARE SOFTWARE Internal Service Fund Fiscal Year 2015/2016 Charges for Services are $17,190,775 and include charges to all County departments for enterprise software licensing $2,564,955, leased or purchased hardware $7,924,240, and server and software storage $6,701,580. The purchase and leasing of computer hardware and software are being centralized for the benefit of large negotiated purchasing and leasing programs; savings will be realized by promoting uniformity and comparability in computers and related hardware across the County. Note: Pima County has been dealing with the issue of increasing costs and diversity of equipment and software programs among the Charges for many functions and departments of the County. Services Lack of uniformity and the inability to 100% communicate efficiently between systems has caused undue attention and work by the staffs supporting them. Centralized acquisition and control of all the digital information systems in the County will provide savings and efficiencies that result in reduced cost and cash flow requirements over time. This new fund was approved by the Board of Supervisors on November 18, 2014. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Charges for Services Total Revenue FY 2015/2016 17,190,775 n/a n/a 9-14 n/a n/a 17,190,775 Pima County FY 2015/2016 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2015/2016 and state funds received under Clerk of the Investment Misc Superior Court Child Support Incentive $27,000; Earnings 8.22% 0.18% Community Development & Neighborhood Conservation $100,000; Juvenile Court CASA Fines and $371,208; Court Improvement Program Forfeits $261,429; Diversion Consequences $461,220; 3.62% Diversion Intake $1,317,002; Family Counseling $86,201; Juvenile Intensive Probation $1,350,120; JPSF Treatment $3,152,779; Charges Juvenile Drug Court $124,428; Standard for Probation $922,836; Title IV-E Reimbursement Services $127,000; Public Defense Services Training 11.72% Fund $81,000; PD FTG 5% Set Aside $244,000; County Attorney Criminal Justice Enhancement $485,590; Drug Treatment Alternative to Prison Intergov't $160,000; County Attorney Fill the Gap 76.26% $422,912: Employer Sanctions $100,000; RICO Justice & Law Enforcement $700,000; County Attorney Victim State Compensation $106,010; Superior Court AOC Funding $10,811,874; Superior Court Fill the Gap $1,217,000; Sheriff Corrections Enhancement Fund $545,514; Sheriff RICO $100,000; Sheriff AZ Traffic Violation $100,000; Sheriff Law Enforcement Enhancement $200,000. Grants budgeted in Other Special Revenue Funds include Community Development Grants $4,982,476; Elections $35,500; Finance Grants Contingency $6,000,000; Juvenile Court $702,157; Office of Emergency Management & Homeland Security $2,279,703; Behavioral Health $780,956; Pima County Attorney 3,868,277; Natural Resources, Parks & Recreation $353,044; Recorder Help America $37,500; Superior Court $1,207,598; Sheriff $8,638,336; School Superintendent $1,536,000; Office of Sustainability and Conservation $5,000; and Transportation $16,944,703. The increase of $4,766,364 or 7.2%, over fiscal year 2014/15 is primarily attributable to an expansion in Finance Grants. Charges for Services revenues include fees collected by the Clerk of Superior Court $709,000; Forensic Science Center Training Fund $15,000; Justice Court Ajo Court Automation Fund $16,000; Justice Court Green Valley 5% Local Address Confidentiality $27,510; Justice Court Tucson Court Automation Fund $715,200; Juvenile Court Diversion Fees $126,075; Probation Fees $104,000; Office of Emergency Management & Homeland Security Radio System $2,781,108; Natural Resources, Parks & Recreation Native Plant Nursery $26,181; Souvenir Fund $10,000; Willow Ridge Wildlife Corridor $50,000; Recorder Information Technology $829,600; Conciliation Fees $504,000; Adult Probation Fees $2,655,800; Expedited Child Support $126,500; Local Court Automation & Technology $370,000; Sheriff Commissary Operations $1,520,000; and Treasurer Taxpayer Information Fund $60,000. The increase over fiscal year 2014/15 of $934,481 or 9.4% is primarily from the anticipated increase in collection of Adult Probation Fees. Fines and Forfeits revenues consist of forfeiture funds and fines received by the Justice Court Ajo $1 Allocation $1,000; Justice Court Green Valley $1 Allocation $2,000; Justice Court Tucson $1 Allocation $100,000; Juvenile Court Restitution $8,000; County Attorney Bad Check Program $175,000; Justice & Law Enforcement $3,000,000; Victim Comp Donation $20,000; and Deferred Prosecution $60,000. The $627,200 or 22.9% increase over fiscal year 2014/15 is primarily due to anticipated increased collections from Justice & Law Enforcement. 9-15 Pima County FY 2015/2016 Adopted Budget Investment Earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Fund $15,250; Community Development & Neighborhood Conservation 120 Percent AMI $1,500; Pay for Success Grant $25; Elections HAVA Block Grant $1,000; Facilities Management Building Improvements $3,573; Forensic Science Center Training Fund $200; Juvenile Court Diversion $1,590; Probation $1,350; JCEF Time Payment Fee $100; Restitution $400; Title IV E Reimbursement $5,000; JPSF Treatment $60; Family Counseling $10; Public Defense Services Defender Training $300; PD FTG ACJC $1,500; Office of Emergency Management & Homeland Security Radio System $2,403; County Attorney Fill the Gap $4,300; Victim Restitution $5,000; Bad Check Program $300; Employer Sanctions $3,000; Consumer Protection $10,500; Justice & Law Enforcement $60,000; Sheriff Criminal Justice Enhancement $3,000; Reinventing Justice $2,000; Natural Resources, Parks & Recreation Grants $3,000; Recorder Information Technology $2,200; Superior Court Conciliation Fees $4,000, Superior Court Probation $12,800; Superior Court Fill the Gap $100; Superior Court Child Support $1,300; Probate $100; Superior Court Automation $6,000; Superior Court Law Library $2,600; and Treasurer Taxpayer Information Fund $2,500. Budgeted interest decreased from fiscal year 2014/15 by $81,863 or 33.0 % due to lower fund balances overall. Miscellaneous revenues include funds paid to Community Development Grants $145,662; Pay for Success Grant $500,000; 120 Percent AMI $200,000; Facilities Management Advocacy Center Cap Res $2,742,979; Energy Conservation $18,238; Forensic Science Center Training Fund $35,550; Juvenile Court Restitution ($5,000); Prevention and Family Recovery $81,270; Office of Emergency Management & Homeland Security Radio System $63,916; Behavioral Health Research Grant $125,918; County Attorney Justice & Law Enforcement $1,300,000; Victim Comp Restitution $115,000; CJEF Grant $128,699; Drug Treatment Alternative to Prison $50,000; Public Defense Services Training Fund $500; Natural Resources, Parks & Recreation Reclaimed Water District $71,601; Starr Pass EEF $720,000; Superior Court Conciliation $2,000; Superior Court Probation Fees $11,400; Superior Court County Law Library $42,000; Sheriff Commissary Operations $ 630,000; Sheriff Inmate Welfare $355,523; School Superintendent ARS Other Funds Grants $300,000; and Treasurer Taxpayer Information Fund $15,000. The $298,553 or 3.8% decrease from fiscal year 2014/15 is primarily due to anticipated decreases in Community Development & Neighborhood Conservation Grants. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,232,212. This fund is shown elsewhere in this section. Total Other Special Revenue Funds and Grants, as presented on the Summary of Revenues by Fund and Category page 8-12, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2015/16 is $94,266,776. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 64,426,721 56,546,420 50,952,301 66,180,009 70,946,373 Charges for Services 7,944,720 8,400,541 9,899,771 9,971,493 10,905,974 Fines and Forfeits 4,226,061 4,343,799 3,608,790 2,738,800 3,366,000 217,030 389,259 191,813 247,824 165,961 Miscellaneous 8,198,550 6,052,128 6,058,225 7,948,809 7,650,256 Total Revenue 85,013,082 75,732,147 70,710,900 87,086,935 93,034,564 Intergovernmental Investment Earnings 9-16 Pima County FY 2015/2016 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues include $242,820 from charging County departments for parking fleet vehicles in County owned parking facilities and $270,000 in bus pass collections from County Employees. $626,998 for daily garage parking use receipts are now being budgeted in facility fees. These fees were budgeted in miscellaneous operating revenue prior to fiscal year 2014/15 and began recording in facility fees during fiscal year 2014/15. Prior to fiscal year 2014/15 bus pass revenues were budgeted in Human Resources. Investment Earnings of $12,132 are from the Treasurer’s commingled interest distribution. Fiscal Year 2015/2016 Charges for Services 37.60% Misc. 62.00% Miscellaneous revenues are monthly parking fees from seven parking garages and two parking lots owned by Pima County: the ALevel parking garage, B-Level parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, Bank of America Building parking garage, Public Service Building parking garage, Old Courts Building parking lot, and Sixth Avenue and Broadway parking lot. Miscellaneous revenues decreased due to the reclassification of daily garage parking receipts now being budgeted in charges for services. This decrease will be offset by the opening of the Public Service Building parking garage budgeted in monthly revenue. Revenue Object FY 2011/2012 Investment Earnings 0.40% FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Charges for Services 258,164 263,833 501,533 511,140 1,139,818 Investment Earnings 19,255 27,386 23,478 26,796 12,132 Miscellaneous 2,001,121 1,966,641 1,859,633 2,174,739 1,879,699 Total Revenue 2,278,540 2,257,860 2,384,644 2,712,675 3,031,649 9-17 Pima County FY 2015/2016 Adopted Budget PRINT SHOP Internal Service Fund Fiscal Year 2015/2016 Charges for Services revenues consist of fees paid by other County departments for various printing services, services provided to non-County organizations, and the sale of reports and atlases to the public. Beginning in fiscal year 2015/16, County departments are charged for Print Shop services through the Central Cost Allocation Plan. This accounts for the decrease in charges from fiscal year 2014/15. Investment Earnings 0.20% Investment Earnings revenues are earned on fund cash balance. Miscellaneous revenue in fiscal year 2013/14 is a health insurance premium rebate. Charges for Services 99.80% Note: Another department funding source includes an operating transfer in from the General Fund of $643,608. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Charges for Services 922,719 882,069 808,166 900,100 197,500 Investment Earnings 747 1,184 687 400 400 900,500 197,900 Miscellaneous Total Revenue 129 923,466 883,253 9-18 808,982 Pima County FY 2015/2016 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property. The fiscal year 2015/16 taxable net assessed value of real property is $6,917,200,982, which is an increase of $149,743,110 or 2.2 percent from the fiscal year 2014/15 final valuation. The tax rate for fiscal year 2015/16 is $0.3135 per $100 of taxable net assessed value and is an increase of $0.0100 over the rate used in fiscal year 2014/15. Total secondary property tax collections are budgeted at $21,426,065 with current year collections of $20,839,065 and delinquent taxes of $587,000. (The current year collections reflect expected collection rates.) Fiscal Year 2015/2016 Charges for Services 4.67% Investment Earnings 0.11% Misc. 0.24% Intergov't 1.36% Intergovernmental revenue for fiscal year 2015/16 is budgeted at $310,500 primarily from a Federal EPA grant for the Living River Project and a Federal Environmental Management Agency (FEMA) grant for Upper Santa Cruz Risk Mapping. Taxes 93.62% Charges for Services revenue for fiscal year 2015/16 is primarily the Army Corps of Engineers compensatory in-lieu fee program of $1,000,000 for the Canoa Ranch project. The additional $115,000 is from the sale of various manuals and fees collected in-lieu of detention systems. Investment Earnings of $25,045 are expected in fiscal year 2015/16 from the Local Government Investment Pool. Miscellaneous revenues include $55,000 from rentals of property and $345 collected from property owners for disturbance of protected riparian habitats. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 20,256,094 19,111,261 17,787,780 20,469,675 21,426,065 3,777 66,247 125,999 107,747 310,500 Charges for Services 86,441 164,673 3,223,691 3,070,000 1,070,000 Licenses and Permits Investment Earnings 18,946 1,125 1,485 1,100 1,100 131,883 126,105 43,584 35,000 25,045 78,751 20,575,892 83,649 19,553,060 85,198 21,267,737 55,345 23,738,867 55,345 22,888,055 Taxes Intergovernmental Miscellaneous Total Revenue 9-19 Pima County FY 2015/2016 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Fiscal Year 2015/2016 Licenses and Permits revenues of $20,000 are initial application fees for industrial users of wastewater treatment systems. Investment Earnings 0.41% Charges for Services consist of sewer user fees of $168,388,064 which is an increase of $6,585,447, and sewer connection fees of $13,548,975 which is a increase of $529,884, with approximately half of the increases of each due to the Board of Supervisors approved 3% rate increase to begin October 2015, and half to anticipated higher usage and permitting activities. Sanitation fees of $310,000 are unchanged from prior fiscal year. Small construction activity permits of $120,000, and interdepartmental revenue of $12,000 are increases of $20,000, and $12,000, respectively. Misc. 0.07% Capital Contributions 2.66% Licenses & Permits 0.01% Fines and Forfeits 0.01% Fines and Forfeits consist of industrial pretreatment fines of $5,000 assessed against various commercial customers of Wastewater Reclamation with minimal fines and settlements anticipated. Charges for Services 96.84% Investment Earnings increased to $781,000 due to higher cash balances. Miscellaneous revenue consists of grant funds of $65,000, various developer reimbursements and map fees of $50,000, and interest penalties on connection fees and rental property of $25,250. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources of $105,000,000 include Sewer System Revenue Obligations proceeds of $45,000,000, and certificates of participation proceeds of $60,000,000 via an Operating Transfer. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 Licenses and Permits 12,631 12,175 19,575 16,000 20,000 Charges for Services 154,092,548 156,529,177 171,577,665 175,231,708 182,379,039 Fines and Forfeits 495,456 8,769 27,477 22,000 5,000 Investment Earnings 847,516 885,132 1,142,232 464,257 781,000 Miscellaneous 155,685 339,079 1,414,191 180,000 140,250 2,570,618 3,564,417 6,807,670 5,000,000 5,000,000 158,174,454 161,338,749 180,988,810 180,913,965 188,325,289 Capital Contributions Total Revenue 9-20 FY 2014/2015 FY 2015/2016 Pima County FY 2015/2016 Adopted Budget RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,920,247, liability $7,792,791, unemployment insurance $318,000, environmental damage $302,657, and property damage $1,289,540. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Fiscal Year 2015/2016 Investment Earnings 5.10% Misc. 0.59% Investment Earnings of $844,832 are expected from the Local Government Investment Pool for the Trust Fund Reserve. Charges for Services 94.31% Miscellaneous revenues in fiscal year 2011/12 include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal years 2012/13, 2013/14, 2014/15 and 2015/16 include property rent, restitution, judgments, and County reimbursement payments. Note: Other funding sources include an operating transfer in of $3,300,000 from the Health Benefits Trust Fund for loan repayment. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Charges for Services 19,182,358 16,412,130 15,484,673 16,101,234 15,623,235 Investment Earnings 962,531 261,954 926,570 826,890 844,832 202,423 20,347,312 143,872 16,817,956 86,788 16,498,031 143,797 17,071,921 97,818 16,565,885 Miscellaneous Total Revenue 9-21 Pima County FY 2015/2016 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a car rental surcharge and a recreational vehicle space surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,423,000 for car rentals and at $140,000 for recreational vehicle space surcharges. The decrease of $27,000 from fiscal year 2014/15 is based on Arizona Department of Revenue projections. The fiscal year 2015/16 car rental surcharge revenue is expected to decrease by $32,000 from the fiscal year 2014/15 Adopted Budget. The fiscal year 2015/16 RV space surcharge revenue is expected to increase $5,000 from the fiscal year 2015/16 Adopted Budget and is due to increased travel due to continued lower fuel prices. Fiscal Year 2015/2016 Interest 0.40% Charges for Services 37.18% Intergov't 62.42% Charges for Services revenues represent fees received for the use of the Stadium’s facilities for various sports leagues, tournaments, meetings, fundraisers, and parties. The decrease of $113,838 is due to a decrease in anticipated scheduled events and revenue from scheduled events. Investment Earnings of $10,000 are expected from the Treasurer’s commingled interest distribution. Note: Other funding sources include operating transfers from the General Fund for the following: $2,264,400 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,058,002 for maintenance of the baseball practice fields; $1,177,931 for continued support to subsidize the operation and maintenance of the Kino Sports Complex. Additional funding includes $189,602 from the Regional Flood Control District for operation of the Kino Ecosystem Restoration Project and $40,420 from the Regional Wastewater Reclamation Department for Reclaimed Water Subsidy. FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 1,609,319 1,535,166 1,511,582 1,590,000 1,563,000 Charges for Services 218,840 935,971 1,149,893 1,045,000 931,162 Investment Earnings 21,167 22,701 8,196 21,135 10,000 Miscellaneous 1,129,942 4,469 3,990 Total Revenue 2,979,268 2,498,307 2,673,661 2,656,135 2,504,162 Revenue Object Intergovernmental 9-22 Pima County FY 2015/2016 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Fiscal Year 2015/2016 Charges for Services include combined basic telephone and network infrastructure charges (IT Telecom) of $4,872,140, and wireless radio maintenance and repair charges (IT Wireless Services) of $347,004. The IT Telecom charges are down $$133,977 due to departments reducing the number of ports and the IT Wireless Services charges are up $47,388 due to more radios being serviced, for a net decrease of $86,589 from the fiscal year 2014/2015 Adopted Budget. In fiscal year 2014/2015 the charges for services by the IT Telecom division were up by $108,530 due to higher port charge rates, however, there was a significant decrease of $974,264 in revenue from charges for services in the IT Wireless Services due to the replacement of the legacy wireless system by the new Pima County emergency radio system in the Office of Emergency Management and Homeland Security (OEM) as of March 2014. This fund continues to provide repair and maintenance on the new mobile radios. Investment Earnings 0.17% Misc 2.72% Charges for Services 97.11% Investment Earnings increased due to an expected increase in cash balance. Miscellaneous revenues are for weather radio transmitter maintenance and fees from non-County users of radios. Revenue Object FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 FY 2015/2016 Charges for Services 4,813,400 5,409,182 6,171,467 5,305,733 5,219,144 Investment Earnings 18,238 19,454 9,467 1,711 9,136 Miscellaneous 74,758 87,384 51,660 73,470 145,920 Total Revenue 4,906,396 5,516,020 6,232,594 5,380,914 5,374,200 9-23 Pima County FY 2015/2016 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2015/2016 Licenses and Permits revenues include $1,121,000 in permits and inspection fees, and for the use of rights of way. Charges for Services 0.44% Intergovernmental revenues consist primarily of $40,580,771 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $12,424,914 of state shared Vehicle License Tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a increase of $3,856,336 over fiscal year 2014/15. Federal Operating revenue is $174,358. Investment Earnings 0.15% Misc. 0.47% Licenses and Permits 2.04% Charges for Services include $232,000 in Intergov't impact fees and highway and street fees 96.90% charged to newly constructed subdivisions, $10,000 from the abandonment of County property and rights of way, and $650 from sale of electronic data. The increase of $71,000 is due to an increase in highway and street fees. Investment Earnings of $80,000 are expected in fiscal year 2015/16 from the Local Government Investment Pool. Miscellaneous revenue includes $134,153 in earnings from County rental properties, $122,388 in reimbursements for damages to property and telephone calls, and $2,050 in late fees, miscellaneous interest, and fines reimbursements. Note: Other funding sources include the operating transfer of $120,662 from the General Fund for graffiti abatement. FY 2014/2015 FY 2015/2016 973,908 1,119,073 1,121,000 48,128,674 49,405,248 49,323,707 53,180,043 139,813 328,702 279,237 171,650 242,650 Investment Earnings 123,464 140,469 75,104 80,000 80,000 Miscellaneous 622,980 248,846 421,093 283,932 258,591 Total Revenue 48,005,554 49,896,925 51,154,590 50,978,362 54,882,284 Revenue Object FY 2011/2012 FY 2012/2013 1,096,770 1,050,234 46,022,527 Charges for Services Licenses and Permits Intergovernmental 9-24 FY 2013/2014 Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE EXPLANATION GENERAL FUND 9-25 Assessor Other Miscellaneous Revenues 3,000 Behavioral Health (formerly Office of Medical Services) Other Miscellaneous Revenues 69,765 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 100 Clerk of the Superior Court Federal Revenue 300,000 General Government Fees 407,145 Other Miscellaneous Revenues 28,000 Court Fees 691,029 Investment Earnings 5,600 Other Fines & Forfeits 1,100,000 Fines 222,000 Community Development, Neighborhood Conservation Other Miscellaneous Revenues Constables 323,490 Court Fees Miscellaneous 37,900 Contract Attorney Court Fees 823,454 County Attorney Other Fines & Forfeits 40,000 Elections State Revenue 223,000 General Government Fees 3,000 Other Local Governments 1,008,900 Other Miscellaneous Revenues 100 Facilities Management Rents and Royalties 2,681,934 Other Miscellaneous Revenues 255,386 Finance Other Miscellaneous Revenues 25,000 Forensic Science Center General Government Fees 5,500 Charges for Services 1,710,000 Miscellaneous 40,200 3,000 - 69,765 - 2,000 100 - 300,000 407,145 2,000 943,224 5,600 846,805 222,000 (26,000) 252,195 (253,195) - Collection unit dissolved, decrease in collection surcharge Based on actual activity during the past few years Based on actual activity during the past few years 1,200 1,200 343,424 45,000 19,934 7,100 Increase in volume of fees collected Additional reimbursements for postage and key blocks 848,454 25,000 Increase based on FY 13/14 actuals and increase in FY 14/15 average monthly collections 60,000 20,000 New Deferred Prosecution ordinance 250,884 3,000 200,950 100 27,884 (807,950) - 2,852,737 773,563 170,803 518,177 25,000 - 5,500 1,785,000 40,200 75,000 - Miscellaneous revenue Presidential Preference primary election Lower anticipated election revenues due to primary and general elections in same year under new law Additional tenants at Bank of America Building. Accelerate Diagnostics and U of A Medical Increase in O&M charges previously recorded as rent Service fee schedule increase Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits Other Local Governments Federal Revenue General Government Fees Investment Earnings Other Miscellaneous Revenues Overhead-Enterprise Fund Contrib Public Works Admin Overhead Sales & Use Tax State Revenue Taxes/Int on Delq Pers Prop Tax Taxes/Int on Delq Real Prop Tax Taxes/Penalties Delq Real Prop Tx Taxes/Personal Property 9-26 Taxes/Real Property Transient Lodging Tax Human Resources Miscellaneous Information Technology General Government Fees Miscellaneous Rents and Royalties Justice Court Ajo State Revenue General Government Fees Court Fees Justice Courts - Fines Other Miscellaneous Revenues Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE EXPLANATION Fewer new restaurant & bar business startups even as economy continues growing Continued growth in local population and new vehicle sales exceeds volume exceeds statutory 16.25% annual reduction in tax base Reflects continued increase in local population and nominal dollar income City payments in lieu of property taxes 75,000 24,100,000 63,000 25,600,000 (12,000) 1,500,000 2,951,090 47,000 2,035,000 946,375 3,050,000 47,000 2,035,000 922,990 98,910 (23,385) 275,000 152,566 20,921,085 - 190,000 19,701,734 3,072,712 (85,000) (152,566) (1,219,351) 3,072,712 106,640,000 108,500,000 1,860,000 3,000 438,462 6,009,494 851,222 3,000 476,131 5,304,414 720,000 37,669 (705,080) (131,222) 11,017,985 9,582,011 (1,435,974) 307,412,080 2,295,351 321,227,219 2,264,400 13,815,139 (30,951) 100,000 88,500 (11,500) Decrease due to decreased estimate of attraction ticket sales based on experience 20,000 52,209 591,301 20,000 591,301 (52,209) - Elimination of reimbursements from outside agencies for computer support services 15,352 3,500 23,414 195,839 350 15,352 3,500 23,414 195,839 350 21,060 31,500 225,000 21,060 20,000 225,000 168,000 900,000 3,030,500 2,672,192 40,000 6,000 50,000 168,000 900,000 3,030,500 2,672,192 40,000 6,000 50,000 Based on FY 2015/2016 Full Cost Plan; includes decrease in anticipated delinquent tax related fees posted by Treasurer Assumes 1.7% average investment yield on fund balance equal to 5.0% of overall General Government Revenues Assumes no anticipated miscellaneous operating revenue for FY 2015/16 FY 2015/16 Administrative Overhead per November 21, 2014 cost allocation New, for non-General Fund Public Works departments to share the costs of Office of Sustainability & Conservation, Project Management Office, Public Works Administration, and Real Property Services Increased revenue related to continued statewide economic growth; revenue may vary from budgeted amount due to new "Sales Tax Simplification" rules affecting state shared sales tax distributions Increased revenue due to greater amount of delinquent personal property taxes outstanding Decrease resulting from overstated prior year budgeted interest on delinquent real property taxes Decreased revenue as current lien holders are no longer charged penalty on subsequent tax lien purchase associated with a parcel as long as the parcel's delinquent taxes are paid before January 1st of the year when the new tax lien sale occurs (new lien sale occurs in February) Decreased revenue resulting from decline in personal property tax base caused by lower commercial property assessment ratio, increased exemption amount for commercial personal property, and the rapid depreciation in values for all personal property allowed under State statues. Increased revenue due to slightly higher tax base and tax rate for FY2015/16. Decrease due to overly optimistic budgeted amount for FY 2014/15; continued national and state economic growth is offset by negative impacts of Online Travel Agency share of bookings and rapid increase in Airbnb type rentals, which often do not pay the hotel/motel tax (11,500) - Discontinued photo enforcement program but continue collection efforts Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Investment Earnings Other Miscellaneous Revenues Kino Sports Complex Facility Fees Retail Event Revenue Sports Revenue Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Facility Fees Licenses & Permits Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE EXPLANATION 100,000 5,200 100 2,000 100,000 5,200 100 2,000 - 3,500 23,590 85,000 27,200 4,500 16,757 95,833 (3,500) 27,200 4,500 (6,833) 10,833 147,650 641,750 500 52,900 112,200 88,450 719,600 600 52,400 103,500 (59,200) 77,850 100 (500) (8,700) Decrease in recreation fees and projecting fewer book sales Increase in facility use, and shooting range activity Slight increase in other permits Fewer cattle sales and less other revenue sources Decrease due to anticipating less revenue through recreational rentals 3,375,516 3,330,000 (45,516) Decrease due to overly optimistic budgeted amount for FY 2014/15; continued national and state economic growth is offset by negative impacts of Online Travel Agency share of bookings and rapid increase in Airbnb type rentals, which often do not pay the hotel/motel tax Budgeted in new object codes, Retail Event Revenue and Sports Revenue New object code, see Facility Fees New object code, see Facility Fees Landscape management services no longer provided to Abrams Center Based on anticipated reimbursements from YMCA, per contract 9-27 Other Miscellaneous Revenues 554,254 554,254 Office of Sustainability and Conservation Rents and Royalties 4,000 1,000 (3,000) Fewer book sales Procurement Other Miscellaneous Revenues 3,000 3,000 Public Defense Service (formerly Legal Defender, Public Defender, and Office of Court Appointed Counsel) Federal Revenue 30,330 30,330 AZ Revenue 38,100 38,100 PD increases $36,000 and LD increases $2,100 because of the DOC reimbursements that are started billing for in FY 2014/15 Employee reimbursements and restitution on prior year vehicle vandalism Other Miscellaneous Revenues 100 100 Public Fiduciary Court Fees 489,073 495,273 6,200 Redistribution of fees collected due to law changes Redistribution of fees collected due to law changes General Government Fees 15,000 10,000 (5,000) Decrease in reimbursements Other Miscellaneous Revenues 2,400 1,200 (1,200) Recorder General Government Fees 1,853,500 2,482,910 629,410 Increase due to Presidential Preference Election and other special elections School Superintendent Increased reimbursements expected for school district elections and miscellaneous other services Other Miscellaneous Revenues 104,000 310,000 206,000 Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE EXPLANATION Sheriff Federal Revenue AZ Revenue Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues TOTAL GENERAL FUND REVENUE 300,000 25,000 500 1,228,000 7,626,700 165,000 300,000 900,000 25,000 500 1,208,000 7,970,000 275,000 900,000 (20,000) 343,300 110,000 423,000 405,000 (18,000) 120,000 156,000 150,000 180,000 30,000 24,000 521,973,093 540,753,077 18,779,984 32,666,797 655,000 50,000 600,000 510,000 38,728,388 640,000 520,000 25,000 600,000 555,000 6,061,591 (15,000) 520,000 (25,000) 45,000 Increase in travel and refund reimbursements 13,939,479 1,075,806 16,767,364 629 734,778 2,827,885 629 (341,028) Increase in Federal grant awards is anticipated from prior fiscal year Not budgeted in prior fiscal year Anticipated decrease in Federal pass-through grants and non-government grants 23,000 1,927,062 2,365,700 18,190 23,000 1,980,029 2,365,700 8,090 52,967 (10,100) 2,755,735 8,845,012 1,325,574 3,000 2,755,735 9,112,689 1,730,000 54,200 267,677 404,426 51,200 State revenue for inmates committing crimes in Pima County while in state custody Decrease in the volume of fees collected Increase in housing reimbursement rate and also in the volume of inmates Increase in cell phone reimbursements Decrease in Federal Child IV-D child support reimbursement Increase in jury fees Increase in reimbursements for lengthy jury trials SPECIAL REVENUE FUNDS 9-28 County Free Library Property Taxes Intergovernmental Charge for Services Investment Earnings Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Investment Earnings Miscellaneous Environmental Quality Investment Earnings Intergovernmental Licenses and Permits Miscellaneous Health Charges for Services Intergovernmental Licenses and Permits Miscellaneous Reflects Truth in Taxation (TNT) rate increase; tax rate of $0.5153 Decrease due to reduced expense reimbursements New object code for tracking E-Rate Program Reduction in interest result of reduced fund balance Increase in Federal grant awards is anticipated from prior fiscal year Discontinuation of Brush Wellman monitoring contract ($10,000) Increase in State Health grants is expected Increase due to new increase fee schedule Increase in non-government Health grants is expected Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 67,260,174 72,011,973 4,751,799 Finance Grants 6.0m; SC AOC Funds 1.454m; Co Atty Grants 1.2m; Behavioral Health Grants 664.3k; Emergency Mgmt/Homeland Security Grants 662.7k; NRPR Grants 303.6k; Superior Court Grants 285k; Sheriff Law Enforcement Enhancement 200k; Co Atty DTAP 160k; Community Development Grants NSP II 152.5k; Sheriff Criminal Justice Enhancement 146k; SC Fill the Gap 97k; Co Atty Victim Witness 37k; JU Title IV-E 2k; Transportation Grants (4.36m); Elections Grants (774.75k); Co Atty Law Enforcement Antiracketeering (500k); School Reserve Fund (333k); JU Court Grants (247.2k); Justice Court Tucson Grants (146.2k); Sheriff Grants (59k); Recorder Grants (51k); PDS-PD Fill the Gap (19k); PDS-PD Training (20.9k); Economic Development & Tourism (14.6k); PDS-LD Training (2.4k) Charges for Services 9,971,493 10,905,974 934,481 Fines and Forfeits 2,738,800 3,366,000 627,200 248,824 166,961 (81,863) 8,093,721 7,815,868 (277,853) SC Probation 666k; OEM Radio System 202k; Sheriff Commissary 202k; SC Local Crt Automation 70k; Parks Special Programs 25k; Recorder Document Storage & Retrieval 4.2k; Justice Court GV Time Pay 2.2k; Justice Court GV Court Automation 2k; SC Child Support 1k; COC Document Storage & Ret (145k); SC Conciliation (33k); JU Probation Services (30.7k); Treas Taxpayer Information (25k); COC Local Court Automation (15k); Justice Court GV Photo Traffic (3k); COC Address Confidentiality (2k); Justice Court GV Fare Special (0.5k); Justice Court GV Address Confidentiality fee (0.09k) Co Atty Law Enforcement Antiracketeering 500k; Justice Court Tucson SB 1398 50k; Co Atty Deferred Prosecution 60k; Co Atty Bad Check 14.2k; Justice Court GV SB 1398 2k; Justice Court AJO SB 1398 1k COC Time Pay Fees (45k); COC Local Court Automation (25k); SC Fill the Gap (8k); COC Spousal Maintenance (5k); COC Child Support (3k); Recorder Document Storage & Retrieval (2.3k); Facilities Renewal (2k); Sheriff Commissary (1k); Recorder Grants (1k); PDS-LD Training (0.13k); PDS-PD Training (0.11k); Co Atty Victim Restitution 5k; Co Atty CJEF Reinventing Justice 3k; OEM Radio System 2.4k; SC Probation 2k; COC Document Storage 1k; SC County Law Library 1k; SC Local Court Automation 1k; Co Atty Fill the Gap 0.3k; JU Court Grants 0.13k Co Attny Law Enforcement Antiracketeering (1.95m); School Reserve Fund (200k); Community Development Grants (14.7k); PDS-PD Fill the Gap (2.2k); JU Victim Restitution (1.5k); Facilities Renewal Fund 691k; Parks Special Programs 470k; Sheriff Inmate Welfare 271k; Co Attny Grants 128.7k; JU Court Grants 81k; Co Atty DTAP 50k; OEM Radio System 32.6k; Economic Development & Tourism 20.7k; Co Attny Victim Witness Comp 15k; SC County Law Library 2k; SC Conciliation 1k; SC Probation 1k 200,221 124,769 4,515,152 885,000 577,233 281,045 83,866 4,885,380 550,000 695,264 80,824 (40,903) 370,228 (335,000) 118,031 3,070,000 35,000 107,747 1,100 55,345 20,469,675 1,070,000 25,045 310,500 1,100 55,345 21,426,065 (2,000,000) (9,955) 202,753 956,390 1,045,000 1,590,000 21,135 931,162 1,563,000 10,000 (113,838) (27,000) (11,135) SOURCE OF REVENUES Other Special Revenue Funds & Grants Intergovernmental Investment Earnings 9-29 Miscellaneous Pima Animal Care Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous Regional Flood Control District Charges for Services Investment Earnings Intergovernmental Licenses and Permits Miscellaneous Property Taxes Stadium District Charges for Services Intergovernmental Investment Earnings CHANGE EXPLANATION Increase in Impound Fees based on previous actuals and expansion Decreased late penalties expected Expanded shelter operations and increased costs will be billed to other jurisdictions Decrease is due to reclassification of revenue to other revenue codes Additional revenue from the expanded spay/neuter program Decrease in compensatory mitigation in-lieu fee program due to delay in implementing new program Decrease due to lower cash balances invested in LGIP Additional Federal grant of $197k for Riparian Protection Mitigation program Increase due to increase of tax rate of $0.0100 to $0.3135, and improving economy Decreased due to anticipated and scheduled events Car rental surcharge decrease 32k; RV space surcharge increase 5k Reduction in interest result of reduced fund balance. Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES Transportation Charges for Services Investment Earnings Intergovernmental ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE 171,650 80,000 49,323,707 242,650 80,000 53,180,043 71,000 3,856,336 1,119,073 283,932 238,749,106 1,121,000 258,591 257,637,434 1,927 (25,341) 18,888,328 DEBT SERVICE Taxes TOTAL DEBT SERVICE 52,915,723 52,915,723 52,855,727 52,855,727 (59,996) (59,996) CAPITAL PROJECTS Intergovernmental 27,028,377 17,962,394 (9,065,983) Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 3,003,300 243,494 481,180 30,756,351 3,940,800 281,316 200,000 22,384,510 937,500 37,822 (281,180) (8,371,841) 6,099,560 665,040 15,000 12,400 6,169,560 798,344 15,000 4,674 70,000 133,304 (7,726) 511,140 26,796 2,174,739 1,139,818 12,132 1,879,699 628,678 (14,664) (295,040) 16,000 175,231,708 20,000 182,379,039 4,000 7,147,331 22,000 464,257 5,000,000 180,000 190,418,640 5,000 781,000 5,000,000 140,250 198,344,516 (17,000) 316,743 (39,750) 7,925,876 1,034,812,913 1,071,975,264 Licenses and Permits Miscellaneous TOTAL SPECIAL REVENUE FUNDS EXPLANATION Increase in highway and street fees due to improving economy Increase in Highway User Fees $3.01m, and Vehicle License Tax $843,973 due to lower state diversions and improving economy Increase in permit requests and inspections Decrease in rental collections due La Cholla property sales Decrease in delinquent real and personal property taxes Decreases of ($7,738,992) in the RTA sales tax Roadway element, of ($947,901) in City Revenue, and ($379k) in state transportation enhancement program funds Increase in impact fees from developers and other outside sources due to improving economy Market adjustment of $22k unbudgeted in prior fiscal year; based on projected actuals Decrease in private donations of infrastructure ENTERPRISE FUNDS 9-30 Development Services Licenses and Permits Charges for Services Investment Earnings Miscellaneous Parking Garages Charges for Services Investment Earnings Miscellaneous Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS 37,162,351 Increase due to improving economy on the construction industry Increase due to annual increase of 2% in fees, and improving economy Decrease in sale of copies of books and maps Increased rental revenue from increased rates and addition of Public Services Building garage Decrease due to lower cash balances invested in LGIP Decreased due to reclassification of parking garage monthly rentals being recorded in charges for services, partially offset by increased daily rate revenue from the addition of Public Services Building garage Increase due to improving economy Increases of $3.6m due to the Board of Supervisors approved 3% rate increase to begin October 2015, and of $3.5 to anticipated higher usage and permitting activities Decrease due to minimal fines and settlements anticipated Increase due to higher cash balances invested in LGIP Decrease in Grant funds anticipated Pima County FY 2015/2016 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2014/2015 vs Fiscal Year 2015/2016 SOURCE OF REVENUES ADOPTED REVENUES FY 2014/2015 ADOPTED REVENUES FY 2015/2016 CHANGE EXPLANATION THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Computer Hardware/Software Charges for Services Fleet Services Charges for Services Investment Earnings Intergovernmental - 17,190,775 17,190,775 This is a new internal service fund for centralized acquisition of computers and related hardware, software, and server and storage capacity for all departments of the County, reimbursed by client departments 21,580,219 170,000 1,325,500 19,475,713 81,500 3,500 (2,104,506) (88,500) (1,322,000) Decreased due to anticipated low fuel costs Decrease due to lower expected cash balance Decreased due to discontinuing intergovernmental agreements to other governmental jurisdictions for fuel and decrease in repairs and maintenance services Miscellaneous Health Benefits Trust Fund Charges for Services 207,600 206,500 (1,100) 68,282,922 63,057,700 (5,225,222) Investment Earnings Miscellaneous 42,500 175,000 64,900 1,776,000 22,400 1,601,000 900,100 400 197,500 400 (702,600) - County departments now charged for services through central cost allocation plan 16,101,234 15,623,235 (477,999) 826,890 143,797 844,832 97,818 17,942 (45,979) Decrease in liability, property damage & unemployment insurance; decrease in overall environmental expenses; partially offset by increase in workers' comp insurance Overall increased interest based on prior actuals Decrease based on prior year actuals 5,305,733 5,219,144 (86,589) 1,711 73,470 115,137,076 9,136 145,920 123,994,573 7,425 72,450 8,857,497 1,149,949,989 1,195,969,837 46,019,848 Print Shop Charges for Services Investment Earnings Risk Management Charges for Services 9-31 Investment Earnings Miscellaneous Telecommunications Charges for Services Investment Earnings Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES Decrease in estimated non-operating revenues for reimbursements and rebates based on prior year actuals Decrease primarily due to factoring in reduction for employees not participating because of other available coverage such as spousal plans Increase due to higher operating cash balances including required cash reserve account Increase due to higher expected stop-loss reimbursements and rebates based on experience to date IT Telecom fees are down $134k due to departments reducing the number of ports and IT Wireless Services fees are up $47k due to more radios being serviced Increased due to an expected increase in cash balance Increased non-operating revenue from outside agencies Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Total Expenditures Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 2,596,795 5,896,204 - - - 2,596,795 5,896,204 8,492,999 - - - 8,492,999 Board of Supervisors Board of Supervisors Total Board of Supervisors 2,019,596 - - - 2,019,596 2,019,596 - - - 2,019,596 714,653 770,802 - - - 714,653 770,802 1,485,455 - - - 1,485,455 917,785 - - - 917,785 917,785 - - - 917,785 County Administrator County Administrator Total County Administrator 1,525,985 - - - 1,525,985 1,525,985 - - - 1,525,985 Elections Elections Total Elections 5,216,768 35,500 - - 5,252,268 5,216,768 35,500 - - 5,252,268 1,518,775 380,644 17,472,707 598,624 - 509,600 - - 3,130,286 1,518,775 380,644 17,472,707 598,624 509,600 3,130,286 19,970,750 509,600 - 3,130,286 23,610,636 1,590,267 2,135,557 1,971,219 1,750,216 1,193,413 3,315,864 1,451,284 319,598 2,053,386 2,263,119 5,985,000 24,500 - - 1,590,267 2,135,557 1,971,219 1,750,216 1,193,413 3,315,864 1,451,284 319,598 8,038,386 2,287,619 18,043,923 6,009,500 - - 24,053,423 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board Communications Office Communications Office Total Communications Office Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions General Government Services Administration Grants Management Revenue Management & Audit Total Finance & Risk Management 10-1 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Reports and Records Total Human Resources General Fund Special Revenue Debt Service Total Expenditures Enterprise 1,229,709 892,666 872,843 332,520 - - - 1,229,709 892,666 872,843 332,520 3,327,738 - - - 3,327,738 Information Technology Information Technology Radio System - Fixed Network Total Information Technology 13,836,571 - 887,303 - - 13,836,571 887,303 13,836,571 887,303 - - 14,723,874 Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non-Departmental Total Non Departmental 48,583,126 708,000 57,782,034 8,823,965 - 110,820,702 - - 48,583,126 110,820,702 708,000 57,782,034 8,823,965 115,897,125 - 110,820,702 - 226,717,827 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 476,084 556,575 1,176,370 177,207 - - - 476,084 556,575 1,176,370 177,207 2,386,236 - - - 2,386,236 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 473,186 1,059,988 2,379,938 995,352 37,500 - - 473,186 995,352 1,059,988 2,417,438 3,913,112 1,032,852 - - 4,945,964 Treasurer Treasurer Operations Total Treasurer 2,543,198 283,335 - - 2,826,533 2,543,198 283,335 - - 2,826,533 199,577,241 8,758,090 110,820,702 3,130,286 322,286,319 TOTAL GENERAL GOVERNMENT SERVICES 10-2 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Total Expenditures Functional Area / Department / Program INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Print Shop Risk Management 801,077 16,698,460 Total Finance & Risk Management 17,499,537 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 4,399,141 2,243,551 4,905,074 5,025,827 3,763,458 Total Fleet Services 20,337,051 Human Resources Health Benefits 64,388,635 Total Human Resources 64,388,635 Information Technology Computer Hardware Software Telecommunications 15,793,601 4,594,984 Total Information Technology 20,388,585 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-3 122,613,808 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Total Revenues Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Total Assessor 3,000 - - - 3,000 3,000 - - - 3,000 2,100 - - - 2,100 2,100 - - - 2,100 454,934 36,500 - - 491,434 454,934 36,500 - - 491,434 54,317 3,571,983 - 2,764,790 - - 3,031,649 54,317 3,571,983 2,764,790 3,031,649 3,626,300 2,764,790 - 3,031,649 9,422,739 25,000 - 6,000,000 - - 25,000 6,000,000 25,000 6,000,000 - - 6,025,000 88,500 - - - 88,500 88,500 - - - 88,500 611,301 - - - 611,301 611,301 - - - 611,301 502,759,611 3,884,254 - 52,855,727 - - 52,855,727 502,759,611 3,884,254 506,643,865 - 52,855,727 - 559,499,592 3,000 - - - 3,000 3,000 - - - 3,000 Clerk of the Board Administration Management Total Clerk of the Board Elections Elections Total Elections Facilities Management Administration Building Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Financial Operations Grants Management Total Finance & Risk Management Human Resources Reports and Records Total Human Resources Information Technology Information Technology Total Information Technology Non Departmental Debt Service General Government Revenues Non-Departmental Total Non Departmental Procurement Vendor Relations & SBE Program Total Procurement 10-4 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Special Revenue General Fund Debt Service Total Revenues Enterprise Recorder Information Services Recorder Division Voter Registration Total Recorder 1,820,000 662,910 831,800 37,500 - - 831,800 1,820,000 700,410 2,482,910 869,300 - - 3,352,210 - 77,500 - - 77,500 - 77,500 - - 77,500 513,940,910 9,748,090 52,855,727 3,031,649 579,576,376 Treasurer Treasurer Operations Total Treasurer TOTAL GENERAL GOVERNMENT SERVICES INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Print Shop Risk Management 197,900 16,565,885 Total Finance & Risk Management 16,763,785 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 17,916,413 1,500 2,053,500 120,800 (325,000) Total Fleet Services 19,767,213 Human Resources Health Benefits 64,898,600 Total Human Resources 64,898,600 Information Technology Computer Hardware Software Telecommunications 17,190,775 5,374,200 Total Information Technology 22,564,975 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-5 123,994,573 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 34.00 101.00 Board of Supervisors Board of Supervisors Total Board of Supervisors 22.25 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 6.00 10.00 Communications Office Communications Office Total Communications Office 11.00 County Administrator County Administrator Total County Administrator 13.25 Elections Elections Total Elections 15.00 135.00 22.25 16.00 11.00 13.25 15.00 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Facilities Management 13.00 5.00 126.00 17.00 5.00 166.00 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions General Government Services Administration Grants Management Print Shop Revenue Management & Audit Risk Management Total Finance & Risk Management 9.00 18.50 25.00 21.00 14.00 35.75 14.00 2.00 29.00 8.00 31.00 20.00 227.25 10-6 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Fleet Services 12.00 4.00 35.00 2.00 Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records Total Human Resources 6.00 12.00 10.00 14.00 4.00 53.00 46.00 Information Technology Computer Hardware Software Information Technology Radio System - Fixed Network Telecommunications Total Information Technology 51.50 100.00 10.00 18.00 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 5.00 7.00 14.00 3.00 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 4.00 6.75 20.00 13.00 Treasurer Treasurer Operations Total Treasurer 36.50 179.50 29.00 43.75 36.50 TOTAL GENERAL GOVERNMENT SERVICES 993.50 10-7 Pima County FY 2015/2016 Adopted Budget Assessor Expenditures: 8,492,999 Revenues: FTEs 3,000 135.00 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Litigation defense of assessed values in cases which have been appealed to the Tax Court is the responsibility of the Board of Supervisors and has been reassigned to Finance & Risk Management for administering. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 30.58% Assessor Statutory Mandates 69.42% Sources of All Funding Department Revenue 0.04% General Fund Support 99.96% 10-9 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Assessor FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Assessor Statutory Mandates 2,949,998 5,427,762 2,791,881 6,195,492 2,596,795 5,896,204 Total Expenditures 8,377,760 8,987,373 8,492,999 Administration 8,483 3,000 3,000 Total Revenues 8,483 3,000 3,000 8,369,277 8,984,373 8,489,999 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 8,377,760 8,987,373 8,492,999 Administration Assessor Statutory Mandates 42.50 105.50 41.50 104.50 34.00 101.00 Total Staffing (FTEs) 148.00 146.00 135.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-10 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Assessor Program: Administration Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor's Office. Description of Services Administer, direct, and manage County personnel policies and procedures and provide personnel and payroll services for the Assessor's Office. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Ensure compliance with statutory mandates. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by ARS Title 42 - Maintain a local area network system with current technologies Program Performance Measures Fulfilled required ARS Title 42 statutory mandates Computer systems maintained and upgraded for most efficiency FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 2,312,714 637,284 2,323,801 468,080 2,196,982 399,813 2,949,998 2,791,881 2,596,795 8,483 3,000 3,000 8,483 3,000 3,000 2,941,515 2,788,881 2,593,795 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,949,998 2,791,881 2,596,795 42.50 41.50 34.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-11 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update and respond to petitions filed during the Administrative Appeal process, Notices of Proposed Corrections, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Proposed Corrections, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file; create and maintain all taxing authority boundaries. Program Goals and Objectives - Identify all real property in the County subject to taxation and determine the full cash value (FCV) of such property as of January 1 of each year as required by ARS Title 42 - Transmit to the property tax oversight commission and the governing bodies of the political subdivisions or districts in the County the values required to compute the levy limit prescribed by statute, and transmit to the staff of the joint legislative budget committee and the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates, by February 10 of the tax year as required by ARS Title 42 - Determine the limited property value for the current year of each school district in the County and transmit the values to the County School Superintendent by February 10 of the tax year as required by ARS Title 42 - Notify each owner or purchaser of real property that is valued by the Assessor as to the property's full cash value and limited value, if applicable, to be used for assessment purposes by March 1 of each year as required by ARS Title 42 - Complete and deliver the assessment roll, Assessor's certificate, and property lists to the Clerk of the Board of Supervisors by December 20 of each year as required by ARS Title 42 - Receive petitions to the Assessor for administrative review of valuations and answer in response to them by no later than August 15 of the tax year as required by ARS Title 42 - Receive, process and maintain applications for legislative valuation freeze for eligible seniors and exemptions for eligible widow/widower and disability property owners as provided by law Program Performance Measures Percent of responses made to Exemption and Legislative Freeze requests Percent of responses made to Administrative Appeals, Notices of Proposed Corrections, and Notices of Claims Real property valuations determined as of January 1 Values for levy limits, school districts, and truth in taxation rates prepared and transmitted by February 10 Taxpayers provided with notice of values for all real property by March 1 Assessment roll and lists prepared and delivered by December 20 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-12 5,091,523 336,239 5,726,838 468,654 5,551,404 344,800 5,427,762 6,195,492 5,896,204 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates 5,427,762 6,195,492 5,896,204 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,427,762 6,195,492 5,896,204 105.50 104.50 101.00 General Fund Support Program Staffing FTEs 10-13 Pima County FY 2015/2016 Adopted Budget Board of Supervisors Expenditures: 2,019,596 Revenues: FTEs 0 22.25 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-15 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Board of Supervisors FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Board of Supervisors 1,894,672 2,025,925 2,019,596 Total Expenditures 1,894,672 2,025,925 2,019,596 Board of Supervisors 841 - - Total Revenues 841 - - 1,893,831 2,025,925 2,019,596 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,894,672 2,025,925 2,019,596 Board Of Supervisors 23.32 22.71 22.25 Total Staffing (FTEs) 23.32 22.71 22.25 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-16 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO)/Job Path - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life - Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Adopted primary property tax levy County funding support for TREO/Job Path General Fund reserve as a percentage of General Fund revenues Meetings required by statute held on time Balanced budget adopted Neutral primary tax levy as defined by Truth in Taxation statute adopted County funding provided for graffiti abatement FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $277,155,468 $881,473 5% yes yes yes $321,633,141 $931,473 4% yes yes yes $334,358,574 $863,844 6% yes yes no yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,691,102 203,570 1,743,181 282,744 1,798,442 221,154 1,894,672 2,025,925 2,019,596 841 - - 841 - - 1,893,831 2,025,925 2,019,596 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,894,672 2,025,925 2,019,596 23.32 22.71 22.25 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-17 Pima County FY 2015/2016 Adopted Budget Clerk of the Board Expenditures: 1,485,455 Revenues: FTEs 2,100 16.00 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 51.89% Administration/ Management 48.11% Sources of All Funding Department Revenue 0.14% General Fund Support 99.86% 10-19 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Clerk of the Board FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Management Document and Micrographics Mgmt 657,538 619,773 752,353 621,406 714,653 770,802 1,277,311 1,373,759 1,485,455 Administration Management 3,675 2,100 2,100 Total Revenues 3,675 2,100 2,100 1,273,636 1,371,659 1,483,355 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,277,311 1,373,759 1,485,455 7.00 9.00 7.00 9.00 6.00 10.00 16.00 16.00 16.00 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Management Document and Micrographics Mgmt Total Staffing (FTEs) 10-20 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and post digital audio/video from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent record for minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward/track public records requests. Process tax roll correction orders for the closed roll and litigation. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for boards, commissions, and committees. Maintain, e-post, and distribute Board policies. Receive and process petitions and appeals. Perform all duties relating to special taxing districts, i.e. fire district creations/annexations and reporting requirements. Perform all other duties as required by law, rule or order of the Board. Program Goals and Objectives - Perform duties within statutorily mandated deadlines Process tax roll corrections as approved Perform duties pursuant to administrative procedure Create microfilm archive of special taxing districts permanent records Program Performance Measures Notices/agendas/minutes prepared and posted as statutorily required Process tax roll correction as ordered Comply with Public Record Requests Administrative Procedure Special taxing districts permanent retention paper records microfilmed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 80% 100% 100% 80% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-21 489,735 167,803 526,008 226,345 457,020 257,633 657,538 752,353 714,653 2,925 259 491 2,000 100 2,000 100 3,675 2,100 2,100 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management 653,863 750,253 712,553 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 657,538 752,353 714,653 7.00 7.00 6.00 General Fund Support Program Staffing FTEs 10-22 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Board Program: Document and Micrographics Mgmt Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-151.14 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage, retrieval and delivery of inactive paper records. Provide for and certify the destruction of confidential and non-confidential records. Create and maintain comprehensive Department Record Retention Schedules. Collaborate with the Information Technology Department (ITD) to provide guidance on the requirements for document imaging and systems implementation. Provide document imaging and microfilm scanning services to County departments and other jurisdictions. Create microfilm for permanent record preservation. Provide web-based records management training and services. Provide secure vault storage for microfilmed records. Program Goals and Objectives - Reduce storage of long term paper records by preserving on microfilm and increase use of electronic record storage for non-permanent records within County-wide document management system - Update department record retention schedules to incorporate new bucket record series from the state and reduce/eliminate the need for custom approved department record retention schedules - Provide departments with digital images and files to replace use of duplicate microfilm - Replace expiring County-wide imaging approval with individual department Document Imaging of Public Records approval for all records with a retention of 30 years or less Program Performance Measures Reduction in paper records stored Record retention schedules updated from Custom to Bucket Departments provided digital images to replace microfiche duplication Department imaging approvals of records with 30 years or less retention period FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 4% 75% 25% 5% 85% 29% 7% 100% 32% n/a 5% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 552,249 67,524 528,345 93,061 607,685 163,117 619,773 621,406 770,802 619,773 621,406 770,802 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 619,773 621,406 770,802 9.00 9.00 10.00 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10-23 Pima County FY 2015/2016 Adopted Budget Communications Office Expenditures: 917,785 Revenues: FTEs 0 11.00 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to maintain the new interactive County website. Provide graphic design services to all County departments. Mandates: None Expenditures by Program Communications Office 100.00% Sources of All Funding General Fund Support 100.00% 10-25 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Communications Office FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Communications Office 772,393 911,694 917,785 Total Expenditures 772,393 911,694 917,785 Communications Office 1,624 - - Total Revenues 1,624 - - 770,769 911,694 917,785 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 772,393 911,694 917,785 Communications Office 10.47 12.00 11.00 Total Staffing (FTEs) 10.47 12.00 11.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-26 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Communications Office Program: Communications Office Function Provide information about County programs and activities to the County's consitituents, the media, and County employees utilizing mass communications vehicles, including broadcast, print and digital channels. Provide communications strategies and tools, graphic design, photography and video services to all departments within County government. Description of Services Establish and manage content governance and social media policies for Department and employee use of the Internet; serve as a clearinghouse for communications between the County and its constituents with internet applications; prepare and distribute news and other current information in effective formats on all facets of County government; design and distribute historical publications on Pima County topics; promote County enterprises such as capital improvement projects or events at Kino Sports Stadium; provide photography and video services for documentation and persuasive presentations for distribution both internally and externally; act as media analysts and consultants and to serve as interpreters and intermediaries for all departments with the news media. Program Goals and Objectives - Implement a proactive County external media strategy that includes communications to the public from all County departments by creation of a new County newsletter with at least 2500 subscibers - Develop new and enhanced communication links by increased use of social media including Twitter, Facebook, and YouTube - Achieve a customer service satisfaction rate of at least 95% based on semiannual client satisfaction surveys Program Performance Measures Increase County Twitter followers from 500 to 2,500 Create new County newsletter and achieve 2,500 subscribers by 12/31/15 Increase main Pima County Facbook page likes from 550 to 1,500 Increase County YouTube Channel subscribers from 77 to 1,000 Customer service satisfaction based on semiannual surveys FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a 500 n/a 2,500 2,500 n/a n/a n/a 550 77 n/a 1,500 1,000 95% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 725,423 46,970 - 861,602 42,507 7,585 857,371 60,414 - 772,393 911,694 917,785 1,624 - - 1,624 - - 770,769 911,694 917,785 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 772,393 911,694 917,785 10.47 12.00 11.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-27 Pima County FY 2015/2016 Adopted Budget County Administrator Expenditures: 1,525,985 Revenues: FTEs 0 13.25 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all nonelected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 100% 10-29 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: County Administrator FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program County Administrator 1,391,705 1,451,517 1,525,985 Total Expenditures 1,391,705 1,451,517 1,525,985 County Administrator 1,335,676 - - Total Revenues 1,335,676 - - 1,391,396 1,451,517 1,525,985 (1,335,222) - - (145) - - - - - 1,391,705 1,451,517 1,525,985 County Administrator 11.58 12.49 13.25 Total Staffing (FTEs) 11.58 12.49 13.25 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-30 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Administrator Program: County Administrator Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies - Complete mandated reports - Review department budget requests and submit recommendations to the Board of Supervisors - Preserve open space and public lands in order to maintain the sensitive desert environment - Continue the acquisition of open space Program Performance Measures Natural area acres acquired as part of the Conservation Acquisition Program Board requests met Mandated reports completed Department budget requests reviewed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 837 948 200 yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,273,421 118,284 1,284,481 167,036 1,344,006 181,979 1,391,705 1,451,517 1,525,985 309 - - 309 - - Revenues Intergovernmental Grant Revenue Sub-Total 1,335,367 - - 1,335,367 - - General Fund Support 1,391,396 1,451,517 1,525,985 (1,335,222) - - (145) - - Other Funding Sources - - - Total Program Funding 1,391,705 1,451,517 1,525,985 11.58 12.49 13.25 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-31 Pima County FY 2015/2016 Adopted Budget Elections Expenditures: 5,252,268 Revenues: FTEs 491,434 15.00 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 9.36% General Fund Support 90.64% 10-33 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Elections FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Elections 1,500,343 4,593,035 5,252,268 Total Expenditures 1,500,343 4,593,035 5,252,268 Elections 103,621 2,046,250 491,434 Total Revenues 103,621 2,046,250 491,434 1,398,023 3,296,785 4,761,834 - (750,000) - (1,301) - (1,000) - - - 1,500,343 4,593,035 5,252,268 Elections 16.00 16.00 15.00 Total Staffing (FTEs) 16.00 16.00 15.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-34 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Elections Program: Elections Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct elections pursuant to all federal laws, state laws, and regulations. Provide election support to all jurisdictions such as cities, towns, schools, fire districts, and any other special districts within Pima County that contract with the County. Serve as the filing office for candidates' nomination filings and for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Work with the Secretary of State's office and Pima County Recorder to assure overseas voters receive early ballots on time - Comply with all federal and state mandates concerning polling places meeting requirements for disabled and vision impaired voters - Improve elections security with background checks and independent testing of systems, programs, and databases - Conduct fair and open elections by control of ballots, hand-count of precinct ballots to verify computer tabulation, and release of election databases immediately after the Board of Supervisors canvass the election results - Continue election integrity reform efforts Program Performance Measures Prepare and send Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) ballots on time Polling places Americans with Disabilities Act (ADA) compliant Polling places with voting devices for visually impaired voters Criminal history checks performed on prospective employees Elections software systems, programs, and databases independently tested and verified Voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the Board Of Supervisor's canvasses an official election Monthly meetings with Elections Integrity Committee held FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% yes 100% yes 100% yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-35 919,462 514,160 66,721 2,545,944 1,965,841 81,250 2,748,410 2,503,858 - 1,500,343 4,593,035 5,252,268 88,568 4,432 4,820 1,231,900 100 3,000 451,834 100 3,000 97,820 1,235,000 454,934 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Elections Program: Elections Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total (195) 5,996 804,067 7,183 35,500 1,000 5,801 811,250 36,500 1,398,023 3,296,785 4,761,834 - (750,000) - (1,301) - (1,000) Other Funding Sources - - - Total Program Funding 1,500,343 4,593,035 5,252,268 16.00 16.00 15.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-36 Pima County FY 2015/2016 Adopted Budget Facilities Management Expenditures: 23,610,636 Revenues: FTEs 9,422,739 166.00 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Expenditures by Program Parking Garages 13.26% Administration 6.43% Asset Mgmt. & Planning Services 1.61% Facilities Renewal 2.16% Design & Construction Services 2.54% Building Services 74.00% Sources of All Funding Fund Balance Decrease 3.08% Department Revenue 37.87% General Fund Support 59.05% 10-37 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Facilities Management FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages 1,778,169 318,896 13,966,208 533,198 415,488 1,877,271 1,832,187 326,766 15,603,278 675,982 620,000 2,382,489 1,518,775 380,644 17,472,707 598,624 509,600 3,130,286 Total Expenditures 18,889,230 21,440,702 23,610,636 Administration Building Services Design & Construction Services Facilities Renewal Parking Garages 59,483 3,358,419 7,416 2,216,650 2,384,644 55,140 2,723,264 158,917 2,075,385 2,712,675 54,317 3,571,983 2,764,790 3,031,649 Total Revenues 8,026,612 7,725,381 9,422,739 General Fund Support 12,114,306 14,212,432 14,694,511 Net Operating Transfers In/(Out) (1,708,250) (2,318,698) (1,272,400) 456,562 1,821,587 765,786 - - - 18,889,230 21,440,702 23,610,636 17.00 5.00 123.00 21.00 4.00 16.00 5.00 122.00 23.00 4.00 13.00 5.00 126.00 17.00 5.00 170.00 170.00 166.00 Funding by Source Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Staffing (FTEs) 10-38 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Administration Function Provide personnel, business services, and clerical support services for Facilities Management. Provide business services for Facilities Management with emphasis on AMS document processing. Provide energy management program. Description of Services Provide personnel support to include new hire orientation, benefits, maintenance of employee files and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all divisions to ensure efficiency and productivity - PAFs turned in by deadline - Update employee records within 3 days of change - Develop comprehensive energy management program and implement cost saving measures - Manage contracts with outside vendors/contractors - Educate Pima County departments about energy cost saving programs - Provide financial and procurement support and reporting to other divisions - Process invoices within 2 days of receipt - Keep department asset inventory current - Process material and labor charges to other departments as appropriate Program Performance Measures PAFs completed by deadline Employee records updated within 3 days of change Energy management program maintained Educational materials developed for County departments Process invoices within 2 days of receipt Maintain asset inventory, process changes within 1 week Process labor & materials charges every two weeks FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 85% 80% 100% 100% 100% 100% 100% 90% 85% 100% 100% 100% 100% 100% 95% 90% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 1,041,336 722,529 14,304 1,049,222 782,965 - 1,035,982 482,793 - 1,778,169 1,832,187 1,518,775 59,483 55,140 54,317 59,483 55,140 54,317 1,718,686 1,777,047 1,464,458 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,778,169 1,832,187 1,518,775 17.00 16.00 13.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-39 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Function Provide project planning and analysis for proposed building construction requests, both new and remodel from various user groups. Provide space planning and relocation services. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive and up-to-date information and planning for all building square footages - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP requirements - Provide information and negotiation services regarding leased properties - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in lease agreements prior to expiration dates - Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Leases negotiated by deadlines set by management Space planning evaluations completed within 2 weeks of requests Bond Program requirements met FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 92% 100% 100% 95% 100% 95% yes 98% 100% 100% 98% 100% 95% yes 100% 100% 100% 100% 100% 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-40 307,365 11,531 308,386 18,380 367,814 12,830 318,896 326,766 380,644 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Program Funding by Source 318,896 326,766 380,644 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 318,896 326,766 380,644 5.00 5.00 5.00 General Fund Support Program Staffing FTEs 10-41 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Building Services Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Procure, maintain and service all Operations related equipment necessary to building infrastructure - Initiate the procurement process within 48 hours of request - Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner - Maintain the current skill level of personnel doing preventive maintenance (PM) - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Equipment serviced annually Personnel originally scheduled for PM work continuing to do PM FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 95% 90% 95% 99% 95% 100% 95% 98% 100% 95% 100% 95% 100% 100% 95% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total 5,125,022 8,728,134 113,052 6,113,632 9,489,646 - 6,269,018 11,188,289 15,400 13,966,208 15,603,278 17,472,707 3,278,790 2,723,264 3,571,983 3,278,790 2,723,264 3,571,983 79,629 - - 79,629 - - Revenues Intergovernmental Grant Revenue Sub-Total 10-42 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Building Services General Fund Support 9,550,942 11,591,554 12,250,785 Net Operating Transfers In/(Out) 1,081,879 1,288,460 1,649,939 (25,032) - - Other Funding Sources - - - Total Program Funding 13,966,208 15,603,278 17,472,707 123.00 122.00 126.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 10-43 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of professional design services by using both in-house and outside consultants - Schedule interviews with clients within ten days of receipt of project request - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services - Stay within approved project budgets - Stay within 100% approved project completion schedules Program Performance Measures Client interviews scheduled within 10 days of receipt of request Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 100% of agreed completion schedule FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 95% 95% 95% 95% 100% 98% 95% 95% 98% 95% 95% 95% 95% 95% 95% 98% 98% 98% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 395,627 137,571 517,772 158,210 446,472 152,152 533,198 675,982 598,624 7,416 158,917 - 7,416 158,917 - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-44 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services 525,782 517,065 598,624 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 533,198 675,982 598,624 21.00 23.00 17.00 General Fund Support Program Staffing FTEs 10-45 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Facilities Renewal Function Provide for the maintenance of the County's service delivery infrastructure and address service needs which are not covered in the Facilities Management general fund budget; may also be used for equipment replacement under emergency situations. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Provide and fund critical facilities maintenance and repair projects. - Revise project plans annually - Complete repairs/improvement projects identified in annual plan Program Performance Measures Facilities repair/improvement projects completed Facilities renewal approval plan completed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 yes 11 yes 10 yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 25,901 389,587 40,000 580,000 40,000 469,600 415,488 620,000 509,600 2,211,873 4,777 2,070,300 5,085 2,761,217 3,573 2,216,650 2,075,385 2,764,790 - - - (1,786,473) (1,288,460) (2,649,939) (14,689) (166,925) 394,749 Other Funding Sources - - - Total Program Funding 415,488 620,000 509,600 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-46 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Facilities Management Program: Parking Garages Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in County facility parking garages in compliance with Administrative Procedure 51-2. Provide timely information to Finance in order process billing. Adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals and Objectives - Manage and maintain parking facilities and associated records - Update parking facilities replacement schedule - Maintain comprehensive parking records - Reconcile daily cash revenues and deposit with Treasurer's office Program Performance Measures Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 95% 98% 100% 95% 100% 100% 98% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 399,956 1,260,441 216,874 346,102 1,649,321 15,000 (15,000) 387,066 439,118 1,989,241 701,927 1,877,271 2,382,489 3,130,286 1,859,633 23,478 501,533 2,174,739 26,796 511,140 1,879,699 12,132 1,139,818 2,384,644 2,712,675 3,031,649 - - - (1,003,656) (2,318,698) (272,400) 496,283 1,988,512 371,037 Other Funding Sources - - - Total Program Funding 1,877,271 2,382,489 3,130,286 4.00 4.00 5.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-47 Pima County FY 2015/2016 Adopted Budget Finance & Risk Management Expenditures: 41,552,960 Revenues: FTEs 22,788,785 227.25 Function Statement: Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Administration 3.83% Budget 5.14% Departmental Analysis 4.74% Financial Control & Reporting 4.21% Financial Management 2.87% Risk Management 40.19% Financial Operations 7.98% Financial Transactions 3.49% Revenue Management & Audit 5.51% Print Shop 1.93% Grants Management 19.34% General Government Services Administration 0.77% Sources of All Funding Operating Transfers 8.44% Department Revenue 51.13% General Fund Support 40.43% 10-49 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Finance & Risk Management FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions General Government Services Administration Grants Management Print Shop Revenue Management & Audit Risk Management 1,453,753 1,367,635 260,913 1,177,423 419,071 2,414,710 1,787,736 797,538 812,201 12,794,364 1,117,544 1,628,620 1,912,623 1,696,045 1,001,020 3,280,578 1,374,403 2,029,343 857,879 2,253,746 17,316,505 1,590,267 2,135,557 1,971,219 1,750,216 1,193,413 3,315,864 1,451,284 319,598 8,038,386 801,077 2,287,619 16,698,460 Total Expenditures 23,285,344 34,468,306 41,552,960 Administration Budget Departmental Analysis Financial Operations Grants Management Print Shop Revenue Management & Audit Risk Management 18,935 1,788 40 22,783 6,890 808,982 25 16,498,031 25,000 900,500 17,071,921 25,000 6,000,000 197,900 16,565,885 Total Revenues 17,357,474 17,997,421 22,788,785 9,646,932 16,214,833 18,018,923 (762,811) (205,433) 3,759,932 (2,956,251) 461,485 (3,014,680) - - - 23,285,344 34,468,306 41,552,960 20.00 14.50 28.00 20.88 17.00 39.00 30.00 9.00 24.53 29.17 9.60 15.50 26.00 20.88 12.00 35.75 15.00 30.00 8.00 30.50 21.00 9.00 18.50 25.00 21.00 14.00 35.75 14.00 2.00 29.00 8.00 31.00 20.00 232.08 224.23 227.25 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions General Government Services Administration Grants Management Print Shop Revenue Management & Audit Risk Management Total Staffing (FTEs) 10-50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Process payroll and accounts payable, collect delinquent receivables, monitor cash position for all County departments, administer the County's long term debt, perform internal audits, and prepare internal and external financial reports. Coordinate and monitor County budgets. Coordinate mail services. Monitor risk factors affecting finances and work force. (Note: Beginning in fiscal year 2014/15, Financial Transactions is presented in its own program and no longer as a part of the Administration Program.) Program Goals and Objectives - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information - Complete special reports, investigations, and analyses as directed by the County Administrator - Enhance the County's financial stability - Ensure department expenditures do not exceed funding sources - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, and improvement district bonds - Maintain the County's average AA Bond Rating - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public - Disseminate information through the use of the Internet and Intranet - Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet - Make critical procedures easily available to departments by posting on the County Intranet Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Financial information and reports available on Internet Critical procedures available on Internet Average Fitch Pima County Bond Rating of AA FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 3 4 100% 100% yes 3 4 100% 100% yes 2 3 100% 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-51 1,288,717 165,036 - 949,181 160,363 8,000 994,283 595,984 - 1,453,753 1,117,544 1,590,267 2,536 16,399 - - 18,935 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration 1,434,818 1,117,544 1,590,267 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,453,753 1,117,544 1,590,267 20.00 9.60 9.00 General Fund Support Program Staffing FTEs 10-52 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Work with the County Attorney's office to defend taxpayer initiated litigation of net taxable values. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner - Ensure budget schedules/books are prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation - Achieve rating of proficient/outstanding for each of the GFOA review criteria - Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes - Compile tax rates/levies by the legislated due date - Print and mail more than 400,000 tax statements at least 17 days before the tax due date - Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections - Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures GFOA review criteria rating of proficient/outstanding received in 93 criteria Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline Budget schedules/books produced by due dates GFOA Budget Presentation Award received Tax rates/levies compiled by due date FY end projection vs CAFR actual (General Fund) <1.0% FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 93 93 93 17 0 yes yes yes yes 17 0 yes yes yes yes 17 0 yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-53 1,039,230 328,405 1,247,453 381,167 1,469,999 665,558 1,367,635 1,628,620 2,135,557 1,788 - - 1,788 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget 1,365,847 1,628,620 2,135,557 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,367,635 1,628,620 2,135,557 14.50 15.50 18.50 General Fund Support Program Staffing FTEs 10-54 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Departmental Analysis Function Provide financial support services to County departments. Description of Services Assist departments with annual budget preparation. Analyze revenue and expenditures for budget compliance, errors, and long term trends. Assist departments with cash, revenue and expenditure projections, and budget variance explanations. Provide departments with functional monthly and periodic reports to improve planning, control, and operational monitoring. Provide account problem research and assistance as requested. Program Goals and Objectives - Provide timely, accurate, and reliable information and reports to department management and other users - Completion of special projects as requested - Compilation and submission of annual department budget requests by required due date - Compilation and submission of monthly department revenue and expense projections by required due date - Compilation and submission of department planning and control reports by due date Program Performance Measures Percentage of annual budget requests submitted by due date Percentage of monthly projections submitted by due date Percentage of department planning and control reports completed on time FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 224,466 36,447 1,858,311 54,312 1,867,530 103,689 260,913 1,912,623 1,971,219 40 - - 40 - - 260,873 1,912,623 1,971,219 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 260,913 1,912,623 1,971,219 28.00 26.00 25.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-55 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Control & Reporting Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles (GAAP), policies, procedures, and federal, state, county laws and regulations. Serve as centralized point of coordination and contact for Pima County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust Fund, School Reserve Fund, Office of Emergency Management (OEM) Radio System, Health Benefits Trust Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with GAAP. Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile property tax revenues and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet December 31st deadline for submitting the County's audited CAFR for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Complete audits of Regional Wastewater Reclamation, Development Services, Stadium District, Self Insurance Trust (Risk Management), OEM Radio System, and Health Benefits Trust by October 31st - Complete Expenditure Limitation Report by December 31st - Ensure all County financial statements are in compliance with GAAP - Issue two indirect cost allocations for internal use and for use by federal grants Program Performance Measures Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management GFOA financial reporting award received Wastewater Reclamation, Development Services, Stadium District, and Risk Management audits completed by October 31 County financial statements in compliance with GAAP Indirect cost allocations issued FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,124,638 52,785 1,653,713 42,332 1,649,290 100,926 1,177,423 1,696,045 1,750,216 1,177,423 1,696,045 1,750,216 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,177,423 1,696,045 1,750,216 20.88 20.88 21.00 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10-56 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Management Function Perform centralized cash analysis function for County departments. Review, analyze, and report Capital Improvement Program activity. Description of Services Review and analyze County cash position and review, analyze, and report all Capital Improvement Program activity. (Note: Beginning in fiscal year 2014/15, Internal Audit is presented in the Revenue Management Program.) Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Prepare the Annual Bond Update Reports for the Bond Advisory Committee Program Performance Measures Departmental cash flow analyses prepared Annual Bond Update Reports prepared FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 15 2 16 2 17 2 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 391,132 27,939 968,609 32,411 1,132,572 60,841 419,071 1,001,020 1,193,413 419,071 1,001,020 1,193,413 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 419,071 1,001,020 1,193,413 17.00 12.00 14.00 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10-57 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Operations Function Perform centralized payment functions of payroll and accounts payable. Distribute County mail and maintain County records. Description of Services Process accounts payable and payroll transactions in the County's financial management systems accurately and in a timely manner. Perform accounts payable functions including paying, researching, and auditing claims. Perform payroll functions including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense warrants and 1099s. Maintain records according to the County's Retention Schedule. Program Goals and Objectives - Provide excellent customer service to vendors, public, and employees - Provide accurate and timely payment information to vendors and employees - Meet statutory deadlines for payroll Program Performance Measures 1099s mailed by statutory due date County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules Employees paid in accordance with federal timelines FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 2,229,878 184,832 - 2,200,108 1,080,470 - 2,226,910 1,053,954 35,000 2,414,710 3,280,578 3,315,864 22,783 25,000 25,000 22,783 25,000 25,000 2,391,598 3,255,578 3,290,864 329 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,414,710 3,280,578 3,315,864 39.00 35.75 35.75 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-58 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Transactions Function Support all users through training, operational procedures, and answering process questions; manage user access, security, and system interfaces; validate application enhancements and interface transactions; and maintain the organizational structure and system integrity for the AMS Advantage, Planning and Budgeting, and other County finance-related systems. Description of Services Act as the functional and security system administrator of the AMS Advantage, Planning and Budgeting systems, and other County finance-related systems. Manage user access and approval workflows; maintain, update, validate, and balance interfaces and interface transactions between the various finance-related systems; validate application enhancements; provide summary and detailed system data information to be used for analysis; maintain the organizational structure within various finance-related systems; assist users with processing rejected transactions caused by data entry errors. Responsible for creating and revising on-line and instructor-led training, writing and revising operational procedures, and answering users' processing questions. Maintain the department's Internet and Intranet sites. (Note: Prior to fiscal year 2014/15, Financial Transactions was presented in the Administration Program. Beginning in fiscal year 2015/16, Procedures and Training function is moved to Financial Management.) Program Goals and Objectives - Effectively maintain Pima County's Chart of Accounts in the financial systems - Process changes to security roles in AMS Advantage and Planning and Budgeting applications - Reconcile all system interfaces between financial systems - Revise departmental operational procedures on a timely basis Program Performance Measures Chart of Account changes processed within 2 business days Security changes will be processed within 2 business days Items reconciled will be cleared with 5 business days FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a 100% 100% 98% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses - 1,315,173 59,230 1,246,183 205,101 Total Program Expenditures - 1,374,403 1,451,284 General Fund Support - 1,374,403 1,451,284 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 1,374,403 1,451,284 15.00 14.00 - Program Staffing FTEs 10-59 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: General Government Services Administration Function Oversee Pima County central service departments. Description of Services Provide policy direction, administrative oversight, and support for central service departments which offer the following services: financial, budget, risk management, human resources, information technology, procurement, facilities management, fleet services, etc. Coordinate and manage the implementation of Board of Supervisors and County Administrator policies and directives as they pertain to central services departments. Program Goals and Objectives - Ensure the provision of quality services to County departments by providing efficient and effective management to the central services departments - Set up, develop, and monitor program goal and objectives for central services departments - Coordinate reporting efforts of central services departments to meet all statutory, Board, and professional requirements - Complete mandated reports - Implement Board policies and County administrative procedures as they pertain to central services - Review and submit central services' budgets to County Administrator Program Performance Measures Mandated reports completed Department budget requests reviewed Hold regular meetings with department directors Set up, discuss, and monitor central services goals and objectives FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a n/a n/a n/a n/a n/a yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses - - 309,598 10,000 Total Program Expenditures - - 319,598 General Fund Support - - 319,598 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - - Program Staffing FTEs 10-60 - 319,598 2.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Grants Management Function Plan, organize, and manage the financial and compliance elements of Pima County's grants. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation, and grant technical support across Pima County departments. Provide grant financial administration functions of accounting, cash flow management, expense monitoring, record keeping, reporting, and fiscal closeout. Program Goals and Objectives - Protect the interests of Pima County through centralized management of grant financial and compliance requirements - Assure full compliance with grant fiscal requirements by providing grant financial administration functions - Assure grant compliance by responding to audits, monitoring corrective action plans, assuring purchasing compliance, assuring regulatory and reporting compliance, and completing sub-recipient monitoring - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 Program Performance Measures Grant reimbursement requests submitted on time Sub-recipient monitoring fulfilled SEFA deadline met Single audit free of findings FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 95% yes yes yes 100% yes yes yes 100% yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,726,529 61,207 1,953,027 76,316 1,950,958 6,087,428 1,787,736 2,029,343 8,038,386 6,890 - - 6,890 - - Revenues Intergovernmental - - 6,000,000 Grant Revenue Sub-Total - - 6,000,000 1,812,638 2,004,343 2,053,386 (41,333) - 25,000 9,541 25,000 (40,000) Other Funding Sources - - - Total Program Funding 1,787,736 2,029,343 8,038,386 30.00 30.00 29.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-61 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Print Shop Function Provide high-speed digital black and white, color printing/copying, including file manipulation, offset printing, finishing, and bindery services. Provide color and black & white large-format scanning/printing, and provide bindery services. Description of Services Provide high-speed digital black & white, color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, comb, velo, coil, tape, steel edge binding, drilling, punching, and numbering services. Provide typesetting, digital color, black & white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals and Objectives - Revenues lowered by 75% due to County departments being charged through cost allocation plan - Charge direct costs with no mark-up - Lower costs to County departments in order to encourage sending work to the Print Shop - Continue to identify and address quality issues in production - Improve processes - Reduce errors and waste - Track job reruns in order to find issues in production - Use data to improve production standards and procedures - Keep reruns within industry standard of under 2% - Maintain on-time deliveries Program Performance Measures On-time deliveries Reruns under 2% FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% yes 100% yes 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 461,609 311,242 18,488 (18,488) 24,687 455,592 377,924 60,000 (60,000) 24,363 461,512 309,010 30,000 (30,000) 30,555 797,538 857,879 801,077 129 687 808,166 400 900,100 400 197,500 808,982 900,500 197,900 - - - Net Operating Transfers In/(Out) (2,242) (2,229) 641,503 Fund Balance Decrease/(Increase) (9,202) (40,392) (38,326) Other Funding Sources - - - Total Program Funding 797,538 857,879 801,077 9.00 8.00 8.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total General Fund Support Program Staffing FTEs 10-62 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Revenue Management & Audit Function Establish accounts receivables, monitor revenue contracts, collect, and account for debts owed to Pima County for a variety of services. Description of Services Establish accounts receivable and billing. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Monitor revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. File state mandated financial reports. (Note: Prior to fiscal year 2014/15, Internal Audit was presented in the Financial Management Program.) Program Goals and Objectives - Develop and implement new strategies to reduce outstanding accounts receivable balances and increase collections by 2% per year - Implement innovation where feasible to increase speed and accuracy of receipt posting Program Performance Measures Average days to credit revenue to appropriate department High risk audits completed Collections increase FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 1 n/a 2% 1 9 2% 1 5 2% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 767,044 45,157 2,157,746 96,000 2,146,312 141,307 812,201 2,253,746 2,287,619 2 - - 2 - - 23 - - 23 - - 784,664 2,224,657 2,263,119 26,925 29,088 25,000 587 1 (500) Other Funding Sources - - - Total Program Funding 812,201 2,253,746 2,287,619 24.53 30.50 31.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-63 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management Function Direct the risk management program for the County, Regional Flood Control District, Stadium District and Library District including insurance procurement, trust fund management, risk analysis, safety and loss prevention consultations, inspections, and training. Manage Worker Compensation and Occupational Medicine programs. Comply with Environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund employment insurance. (Pima County Code 3.04, Resolution 1987-175, Resolution 1990-110) Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the County's total net cost of Risk Management functions. Allocate Risk Management cost to County departments using appropriate methodology. Represent the County for reimbursement from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, inspection, and consulting. Conduct safety investigations and analysis. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Return injured employees to work as early and safely as possible. Administer the Return to Work and appropriate Risk Management Training Programs. Program Goals and Objectives - Procure insurance in a timely manner - Maintain a balance between cost and coverage - Provide safety services to departments - Support departmental safety and loss prevention - Manage program and related funds - Maintain minimum disruption to the County's overall budget - Investigate liability claims in a timely manner - Adjust and pay claims using industry's best practices - Investigate workers' compensation claims in a timely manner - Begin lost time investigations within 3 days of notice - Ensure workers' compensation claims are accepted or denied in a timely manner - Comply with appropriate laws, rules, and policies Program Performance Measures Safety investigations and audits conducted for County departments Liability claim forms sent within 3 business days of request Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period Insurance procured before renewal date Statement of Values updated annually 10-64 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 20 100% 100% 20 100% 100% 20 100% 100% 100% 100% 100% yes yes yes yes yes yes Pima County FY 2015/2016 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Depreciation FY 2014/2015 Adopted FY 2015/2016 Adopted 2,157,746 10,634,851 1,767 2,192,009 15,122,740 1,756 2,205,850 14,490,868 1,742 12,794,364 17,316,505 16,698,460 86,788 926,570 15,484,673 143,797 826,890 16,101,234 97,818 844,832 15,623,235 16,498,031 17,071,921 16,565,885 - - - (746,490) (232,292) 3,068,429 (2,957,177) 476,876 (2,935,854) Other Funding Sources - - - Total Program Funding 12,794,364 17,316,505 16,698,460 29.17 21.00 20.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-65 Pima County FY 2015/2016 Adopted Budget Fleet Services Expenditures: 20,337,051 Revenues: FTEs 19,767,213 53.00 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Fleet Management Administration 21.63% Vehicle Acquisition & Disposition 18.51% Fleet Parts Supply 11.03% Support Services 24.71% Maintenance & Operations 24.12% Sources of All Funding Fund Balance Decrease 13.20% Department Revenue 86.80% 10-67 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Fleet Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition (3,040,252) 1,614,950 4,337,137 5,662,893 9,328,389 3,793,505 2,741,125 4,682,843 6,957,553 3,648,435 4,399,141 2,243,551 4,905,074 5,025,827 3,763,458 Total Expenditures 17,903,117 21,823,461 20,337,051 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 22,214,459 2,086 2,428,168 1,404,272 (391,279) 18,974,967 1,500 3,054,000 1,577,852 (325,000) 17,916,413 1,500 2,053,500 120,800 (325,000) Total Revenues 25,657,706 23,283,319 19,767,213 - - - (551,968) (2,176,926) (2,435,911) (7,202,621) 717,068 3,005,749 - - - 17,903,117 21,823,461 20,337,051 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 12.00 4.00 37.00 2.00 12.00 4.00 37.00 2.00 12.00 4.00 35.00 2.00 Total Staffing (FTEs) 55.00 55.00 53.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-68 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Function Provide management and direction to all Fleet Services divisions to ensure Fleet Services strategic goals are met. Provide administrative direction and resources to all Fleet Services divisions in support of Fleet Service's mission for a customer focused, centralized fleet service dedicated to providing efficient and effective fleet management to Pima County through quality, pride and teamwork. Description of Services Direct, plan, control, and staff all Fleet Services Divisions. Be responsible for operational budget, financial forecasts, fleet utilization, mileage rate analysis, contract and IGA execution, fuel management, Motor Pool management, procurement, accounts receivable and accounts payable, and Arizona Motor Vehicle Division license and title requests. Program Goals and Objectives - Annual analysis of fleet mileage rate structure and methodology with projected costs for the budget year based on current cost data - Continuous monitoring of total annual miles driven by Pima County to be used for analysis of driving behavior trends, utilization and revenue impact - Review, refine, and document key business processes - Annual review of quantity and type of alternative fuel vehicles in County fleet in effort to improve fuel efficiencies Program Performance Measures Operating cost per mile County miles driven Business processes reviewed or created Quantity of alternative fuel vehicles in County fleet FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $1 16,430,345 2 683 $1 16,297,987 4 720 $1 16,364,166 6 720 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Contra Assets Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Capital Contributions Charges for Services Other Revenue Total 10-69 1,112,420 2,198,492 (6,377,946) 26,782 993,341 2,764,475 35,689 894,703 3,435,531 68,907 (3,040,252) 3,793,505 4,399,141 235,043 223,847 720,555 216,612 20,818,402 202,500 170,000 325,000 18,277,467 205,000 81,500 325,000 17,304,913 22,214,459 18,974,967 17,916,413 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration - - - (942,245) (2,176,926) (2,435,911) (24,312,466) (13,004,536) (11,081,361) Other Funding Sources - - - Total Program Funding (3,040,252) 3,793,505 4,399,141 12.00 12.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 12.00 Program Staffing FTEs 10-70 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Parts Supply Function Purchase and maintain inventory of parts and accessories needed for preventive maintenance, routine repairs, and special builds of County vehicles and equipment. Description of Services Purchase parts and accessories required to maintain and repair all County motor vehicles and equipment. Perform periodic aging analyses of the inventory to identify and remove obsolete items. Program Goals and Objectives - Remove obsolete parts from inventory and replace with more current inventory - Ensure that parts turnover occurs at least four times per year Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Parts inventory turnover per year 4 4 4 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 160,195 1,454,755 212,798 2,528,327 219,935 2,023,616 1,614,950 2,741,125 2,243,551 2,086 1,500 1,500 2,086 1,500 1,500 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,612,864 2,739,625 2,242,051 Other Funding Sources - - - Total Program Funding 1,614,950 2,741,125 2,243,551 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-71 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Maintenance & Operations Function Provide preventive maintenance and repairs to Pima County's vehicle fleet. Provide resources to complete vehicle special builds per department requests. Description of Services Perform preventive maintenance and repairs as needed on cars, light trucks, medium trucks, heavy trucks, off-road vehicles, and specialized equipment in order to reduce unscheduled repairs. Provide all resources necessary to accomplish repairs including direct labor and outside services. Provide resources as needed for vehicle special builds. Program Goals and Objectives - Achieve at least 75% minimum utilization of mechanic direct labor - Achieve 100% preventive maintenance compliance rate - Increase quantity of mechanics obtaining ASE certifications Program Performance Measures Quantity of mechanics with ASE certification Mechanic direct labor utilization rate Preventive maintenance compliance rate FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 22 62% 100% 28 75% 100% 34 75% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 1,924,167 1,729,265 217,346 466,359 2,214,631 1,875,597 20,000 (20,000) 592,615 2,116,661 2,029,335 22,000 (22,000) 759,078 4,337,137 4,682,843 4,905,074 3,462 1,027 (329,277) 2,752,956 500 3,500 3,050,000 3,500 2,050,000 2,428,168 3,054,000 2,053,500 - - - (28,436) - - 1,937,405 1,628,843 2,851,574 Other Funding Sources - - - Total Program Funding 4,337,137 4,682,843 4,905,074 37.00 37.00 35.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Gain or Loss on Disposal of Assets Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-72 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Support Services Function Provide fuel and maintain a fuel supply infrastructure for the operation of vehicles and equipment owned by the County. Manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Note: Intergovernmental agreements to provide fuel to other local governments and non-profit agencies were canceled as of the end of fiscal year 2014/15. Expenditures and revenues for fiscal years 2013/14 Actuals and 2014/15 Adopted Budget includ the intergovernmental agreements. Program Goals and Objectives - Ensure that fuel supply is available at all nine County filling stations 24 hours per day, 7 days per week Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records Provide internal customers with a wide range of motor pool vehicles while monitoring utilization efficiency Program Performance Measures Continuous monitoring of utilization at all Motor Pool sites to achieve a goal of 60% minimum utilization Fuel stations operational 24 hours per day, 7 days per week (excluding station downtime for upgrades) Fuel costs monitored and tracked with Oil Price Information Service (OPIS) costs Fuel station monitoring and reporting in compliance with Arizona Department of Environmental Quality and other environmental statutes FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 35% 50% 60% yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 124,214 5,538,679 133,640 6,823,913 123,306 4,902,521 5,662,893 6,957,553 5,025,827 1,262,720 199 141,353 1,325,000 100 252,752 120,800 1,404,272 1,577,852 120,800 General Fund Support - - - Net Operating Transfers In/(Out) - - - 4,258,621 5,379,701 4,905,027 Other Funding Sources - - - Total Program Funding 5,662,893 6,957,553 5,025,827 2.00 2.00 2.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-73 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Fleet Services Program: Vehicle Acquisition & Disposition Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. Sell vehicles through auction at the end of a vehicle's useful life. Program Goals and Objectives - Achieve an average of no more than 180 days from time vehicle order placed until the equipment is received (excluding special build vehicles) - Place all vehicles in service within 30 days of receiving vehicle - Dispose of obsolete or surplus vehicles and equipment in a timely and cost effective manner - Achieve an average of no more than 45 days from date vehicle is removed from service to auction posting Program Performance Measures Vehicle received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 8,583 6,160,800 3,159,006 4,426,000 (4,426,000) 3,648,435 25,000 4,535,070 (4,535,070) 3,738,458 9,328,389 3,648,435 3,763,458 (391,279) (325,000) (325,000) (391,279) (325,000) (325,000) - - - 418,713 - - 9,300,955 3,973,435 4,088,458 Other Funding Sources - - - Total Program Funding 9,328,389 3,648,435 Total Program Expenditures Program Funding by Source Gain or Loss on Disposal of Assets Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-74 3,763,458 Pima County FY 2015/2016 Adopted Budget Human Resources Expenditures: 67,716,373 Revenues: FTEs 64,987,100 46.00 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Administers the selfinsurance Health Benefits Trust Internal Service Fund. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11-353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11-354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Reports & Records 0.49% Administration 1.82% Comp/Class/ Recruitment 1.32% Employment Rights/FMLA/ E-Verify/Training 1.29% Health Benefits 95.08% Sources of All Funding Fund Balance Decrease 3.93% Department Revenue 0.12% General Fund Support 4.56% Health Benefits Trust Revenue 91.39% 10-75 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Human Resources FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 430,676 863,819 843,495 57,178,418 350,932 852,283 933,227 942,458 58,621,280 379,446 1,229,709 892,666 872,843 64,388,635 332,520 Total Expenditures 59,667,340 61,728,694 67,716,373 Administration Compensation/Classification/Recruitment Health Benefits Reports and Records 1,909 3,994 64,362,211 89,485 68,500,422 100,000 64,898,600 88,500 Total Revenues 64,457,599 68,600,422 64,987,100 2,393,534 3,007,414 3,239,238 354,217 - (3,300,000) (7,538,010) (9,879,142) 2,790,035 - - - 59,667,340 61,728,694 67,716,373 Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 8.00 20.00 10.00 14.00 3.00 7.00 12.00 10.00 15.00 4.00 6.00 12.00 10.00 14.00 4.00 Total Staffing (FTEs) 55.00 48.00 46.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-76 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Administration Function Provide direction and approval of employment related services including, but not limited to, Merit System Rules and Personnel Policies (MSR/PP) development and interpretation, mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration, E-Verify services, performance management, records management, and administration of the Americans with Disabilites Act (ADA). Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Direct and administer all financial, IT and procurement obligations for the department. Ensure all departments and staffs are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee. Improve overall human resources information management within the County through installation and implementation of ADP. Identify, investigate, and recommend corrective action for potential violations of federal, state, and local laws relating to human resources in a timely fashion. Serve as the custodian of official personnel records and provide the official Secretary to the Merit System Commission. Coordinate the Native American Employment Policy with the Tucson Indian Center. Report on the composition of the County's workforce and turnover rate. (Note: The HR Director is the designated Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals and Objectives - Benchmark, analyze, and improve the County's attrition rate Program Performance Measures County employee turnover rate FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 14% 12% 11% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 375,914 54,762 354,190 498,093 462,272 767,437 430,676 852,283 1,229,709 1,909 - - 1,909 - - 428,767 852,283 1,229,709 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 430,676 852,283 1,229,709 7.00 6.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 8.00 10-77 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Compensation/Classification/Recruitment Function Provide employment-related services and activities for recruiting and retaining a highly committed, highly competent, and results oriented workforce. Provide staffing and testing services, classification and compensation review and assignments, and market studies. Description of Services Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas. Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service. Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys, and compensation reviews. Program Goals and Objectives - Utilize emerging technology (Internet based Applicant Tracking System) to reduce paper/manual processing times to provide departments certified list of qualified job applicants within 8 days of closing date and reduce the time to fill a position to 45 days or less - Ensure equal pay for equal work via a fair and equitable compensation plan and ensure all County employees are working within properly defined classifications by audit reviews - Complete position reallocations within 40 calendar days of request - Receive all applications for employment in Pima County, review for eligibility for positions, and forward certified candidates to departments for consideration Program Performance Measures Average calendar days to complete certified list of qualified job applicants after closing date Average calendar days to fill vacancies Applications received/reviewed Classification/compensation audit reviews performed Average calendar days to complete position reallocations FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 17 14 8 58 13,865 335 36 58 13,623 410 46 45 15,100 425 40 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 829,570 34,249 896,267 36,960 874,956 17,710 863,819 933,227 892,666 3,994 - - 3,994 - - 859,825 933,227 892,666 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 863,819 933,227 892,666 12.00 12.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 20.00 10-78 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Function Provide Merit System Rules and Personnel Policy (MSR/PP) interpretation and review to Pima County management staff and employees. Investigate allegations of violations of the MSR/PP or personnel related Board of Supervisors Policies and/or Administrative Procedures to ensure compliance with rules, policies, procedures, and laws. Provide timely and structured learning experiences, operational training, specialized targeted training, and coaching for existing and newly appointed County managers and supervisors to ensure consistent application of and adherence to personnel administration, laws, rules, policies, procedures, and court mandates. Administer the Family and Medical Leave Act (FMLA) and E-Verify processes in accordance with federal and state laws. Promote safe workplace practices by providing recurrent classes on workplace violence/bullying prevention. Description of Services Employment Rights: Provide official interpretation of MSR/PP and related policies and procedures. Provide Americans with Disabilities Act (ADA) program analysis, guidance, and resolution. Mediate and reconcile employee and management conflicts or refer individuals to other resources when mediation fails. Edit and publish MSR/PP and Law Enforcement MSR. Respond to and investigate Equal Employment Opportunity (EEO) and non-EEO grievances. Respond to and investigate workplace violence, workplace bullying, and sexual/workplace harassment allegations. Respond to and investigate claims of unpaid wages and work in concert with Finance-Payroll to ensure compliance with the Fair Labor Standards Act (FLSA) and County policies. Provide services to management and employees regarding layoffs. Management Training Program: Facilitate newly created and existing training programs to train managers and supervisors on federal, state, and County mandates. Administer, coordinate, and train newly designated managers and supervisors in the Management Core Series Training program covering the areas of (1) Rules and Policies, (2) Positive and Progressive Discipline, (3) Performance Management, (4) Harassment Prevention, (5) Workplace Violence Prevention, (6) Workplace Bullying Prevention, and (7) Workplace Ethics. Oversee, coordinate, and schedule the Pima County New Employee Orientation program. Develop and deliver specialized training classes, one on one coaching, and on site workshops for supervisory and non supervisory staff. Observe discrimination laws by regularly educating managers and supervisors on the prevention of sexual and workplace harassment. FMLA and E-Verify Services: Provide training to new managers, supervisors, and department personnel representatives on County procedures, FMLA regulations, and Form I 9 procedures through formal and informal means including quarterly newsletters and refresher sessions as needed. Process all Pima County new hires (except those of Superior and Juvenile Courts) through E-Verify. Review, approve, and monitor Family and Medical Leave (FML) for Pima County employees (except court employees). Train managers, supervisors, and department personnel representatives on relevant federal, state, and county mandates and procedures. Maintain FMLA records and Form I 9 for permanent retention for County employees in accordance with federal, state, and County mandates and procedures. Program Goals and Objectives - Facilitate reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act as amended - Provide a venue and process for professionally resolving internal complaints and work-related disputes through prompt investigations of allegations, and mediation if requested - Process all Pima County new hires (except those of Superior and Juvenile Courts) through E-Verify - Review and approve requests for Family and Medical Leave (FML) for Pima County employees (except court employees) - Provide official MSR/PP interpretations to Pima County management staff and employees as requested - Schedule and conduct the Pima County New Employee Orientation program for all new employees - Develop and deliver specialized training classes, one on one coaching, and on site workshops for as needed or requested - Prepare supervisory staff to function successfully by providing the Manafgement Core Series Training program Program Performance Measures Number of contacts for MSR/PP interpretation 10-79 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2,100 2,200 2,300 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Employees processed through E-Verify Participants in specialized training/coaching (headcount) Number of ADA requests for accommodation Number of MSR/PP investigations conducted Number of requests for mediation by management staff or employees Participation in Management Core Series Training (headcount) Attendance at New Employee Orientation (headcount) Number of FMLA requests received Number of FMLA requests approved 1,421 45 78 53 15 945 50 80 60 20 993 50 85 65 25 2,234 425 1,450 1,416 3,632 415 1,049 883 1,120 451 1,147 955 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 820,179 23,316 870,256 72,202 799,036 73,807 843,495 942,458 872,843 843,495 942,458 872,843 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 843,495 942,458 872,843 10.00 10.00 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10.00 10-80 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits Function Administer the self insurance Health Benefits Trust Internal Service Fund. Provide employees with comprehensive and affordable benefits options for healthcare (medical and dental), life insurance, as well as other ancillary services and provide education to enable employees to make well informed decisions on benefits that will meet their individual needs. Provide quality programs and activities to encourage and support healthy, active lifestyles of the employees and their families. Description of Services Provide employees a comprehensive health benefits package with affordable options from which to choose and assist employees to make informed decisions regarding the best coverage at the most affordable cost based on their individual needs. Provide benefits administration and advocacy; contract development, negotiations, and renewal activity; and benefits open enrollment and special program coverage. Develop a strategic approach for providing the best benefits and insurance packages for eligible employees and their dependents. Emphasize the importance of education, awareness, self care, and behavior change programs to enhance overall well being. Provide rewards for healthy behaviors of County employees through financial and other incentives including those connected with health insurance premiums. Provide special follow-up and assistance to employees identified at highest risk for preventable illnesses and excessive medical costs, and when health problems do exist help employees better manage their condition through an organized intervention program. (Note: The HR Director is the designated Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals and Objectives - Inform and educate employees regarding the County's various plans and benefits options through scheduled benefit information sessions - Provide employees a comprehensive wellness program to help control increases in medical costs and improve quality of life through various scheduled wellness events - Provide education and resources to help employees identify and reduce health risks before serious health problems occur and thereby hold needed interventions to no more than 1% of covered employees - Reduce benefits complaints for resolution to 10% or less Program Performance Measures Total attendance at wellness events Percentage of employees attending benefit information sessions Percentage of benefits complaints for resolution Percentage of covered employees needing Human Resorces intervention for health issues FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 55,244 30% 15% 1% 60,000 45% 10% 1% 65,000 45% 10% 1% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 10-81 1,098,721 56,079,697 - 961,666 57,651,281 8,333 1,013,312 63,375,323 - 57,178,418 58,621,280 64,388,635 1,271,952 59,359 63,030,900 175,000 42,500 68,282,922 1,776,000 64,900 63,057,700 64,362,211 68,500,422 64,898,600 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits - - - 354,217 - (3,300,000) (7,538,010) (9,879,142) 2,790,035 Other Funding Sources - - - Total Program Funding 57,178,418 58,621,280 64,388,635 15.00 14.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14.00 10-82 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Human Resources Program: Reports and Records Function Maintain official employee personnel records in automated information program; maintain data necessary to meet federal reporting requirements; process personnel action forms; maintain Equal Employment Opportunity (EEO) forms; and manage the employee discount and bus pass program. Description of Services Manage the Records Center which houses all electronic official personnel files and hardcopy medical files of terminated employees. Respond to subpoenas and requests for employment verifications. Maintain personnel documents within the records center in a manner consistent with the Arizona Revised Statutes (ARS) and Human Resources Policies and Procedures. Manage the employee discount and bus pass programs and ensure proper reconciliation of each account. Verify and process all personnel action forms to ensure compliance with County rules and policies. Program Goals and Objectives - Ensure that official personnel records are maintained accurately, timely, completely, and are easily accessible in accordance with the Arizona State Retention Schedule Program Performance Measures Personel records reviewed for compliance with Arizona State Retention Schedule FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 8,000 1,500 1,300 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 257,262 93,670 273,946 105,500 243,770 88,750 350,932 379,446 332,520 89,485 100,000 88,500 89,485 100,000 88,500 261,447 279,446 244,020 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 350,932 379,446 332,520 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 3.00 10-83 Pima County FY 2015/2016 Adopted Budget Information Technology Expenditures: 35,112,459 Revenues: FTEs 23,176,276 179.50 Function Statement: Manage the County's computer and network processing, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Provide testing, maintenance, and repair servicing to support the new OEM wireless radio system. Administer a new internal service fund for the acquisition of computer hardware and software for all departments of the County which was approved by the Board of Supervisors in November 2014. Mandates: None Expenditures by Program Telecommunications 13.09% Radio System - Fixed Network 2.53% Computer Hardware Software 44.97% Information Technology 39.41% Sources of All Funding Operating Transfer In 2.16% General Fund Support 35.67% Department Revenue 62.17% 10-85 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Information Technology FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Computer Hardware Software Information Technology Radio System - Fixed Network Telecommunications 14,473,392 5,018,119 17,264,980 847,206 4,776,075 15,793,601 13,836,571 887,303 4,594,984 Total Expenditures 19,491,511 22,888,261 35,112,459 Computer Hardware Software Information Technology Telecommunications 669,559 6,232,594 663,510 5,380,914 17,190,775 611,301 5,374,200 Total Revenues 6,902,153 6,044,424 23,176,276 General Fund Support 14,438,909 16,601,470 13,295,670 Net Operating Transfers In/(Out) (1,423,833) 834,647 803,798 Funding by Source Revenues Fund Balance Decrease/(Increase) (425,718) Other Funding Sources (592,280) (2,163,285) - - - 19,491,511 22,888,261 35,112,459 Computer Hardware Software Information Technology Radio System - Fixed Network Telecommunications 140.00 28.00 141.00 10.00 18.00 51.50 100.00 10.00 18.00 Total Staffing (FTEs) 168.00 169.00 179.50 Total Program Funding Staffing (FTEs) by Program 10-86 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Computer Hardware Software Function Provide centralized purchasing and leasing of computers and related devices for all departments of the County in order to promote more consistency and uniformity thereby reducing acquisition and maintenance costs. Design, install, and support County-wide server and storage systems that provide the capacity and technological sophistication necessary to support the growth and increasing diversity of the County's many digital information systems. Control the costs of the County-wide software applications by utilizing enterprise software licensing agreements to obtain the best prices available. Description of Services Hardware: Manage and support the application and operating system deployments to client devices as well as the physical lifecycle replacement of devices in order to meet the organization's needs. Coordinate and monitor the deployment of computer hardware for County departments using standardized configurations and specifications. Provide a Network Operations Center (NOC) to respond to and resolve systems problems and issues in an efficient and effective manner. Provide access to an e-Learning environment and assist in the training and development of County employees in the use of computer software and hardware. Server & Storage: Responsible for the architecture, configuration, implementation, and on-going support of all servers, storage and data center networking equipment for Pima County. Act as the first responders to system outages and disaster recovery initiatives. Support County-wide enterprise applications (Active Directory, Email, File Server Access, Web Filtering, Backup solutions, Operating Systems, SharePoint, etc.) and unique departmental systems. Maintain the storage infrastructure of over 1.5 Petabytes and the Virtual Server environment of over 1,200 servers. Provide online transaction processing, offline processing, central data, forms design, and security for accessing stored data. Enterprise Software: Control the costs of the Microsoft Enterprise Agreement for the County as well as the Academic agreement supporting the Library District by acquiring Microsoft software (Office, Windows, Client Access Licenses, SQL, Exchange, etc.) at the best price for the County and maintaining licensing compliance. Maintain current software updates on all County desktop computers. Provide technical assistance to client departments in the areas of training services and implementation of required software technology. (This is a new internal service fund established in November 2014.) Program Goals and Objectives - Respond to client trouble tickets within suggested Service Level Agreements (SLA) guidelines (Critical - 4 hours, High - 24 hours, Normal - 4 days) - Resolve critical outages within 4 hours - Ensure critical electronic information resources are available 24 hours 365 days per year - Maintain 100% storage/server availability (excluding scheduled maintenance) - Maintain a rate of at least 95% of customers satisfied during the service desk incident closeout process FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Client trouble tickets responded to within suggested Service Level Agreements (SLA) guidelines n/a 99% 100% Critical outage situations resolved within 4 hours Critical electronic information resources are available 24 hours 365 days n/a n/a 99% 99% 100% 100% Storage/server availability (excluding scheduled maintenance) n/a 100% 100% Percentage of customers rating satisfactory or higher in NOC incident close out process n/a 95% 95% Program Performance Measures 10-87 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Computer Hardware Software FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Adopted FY 2015/2016 Adopted - - 4,323,118 11,470,483 - - 15,793,601 - - 17,190,775 Other Revenue Total - - 17,190,775 General Fund Support - - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (1,397,174) Other Funding Sources - - - Total Program Funding - - 15,793,601 - - Total Program Expenditures Program Funding by Source Investment Earnings Charges for Services Program Staffing FTEs 10-88 51.50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Function Manage the County's information technology environment and oversee IT Department administration. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-Commerce and GIS services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. (Note: Computer hardware, software, and server and storage management has been transferred to a new internal service fund within the IT Department as of November 2014.) Program Goals and Objectives - Perform scheduled monthly system outages for maintenance - Maintain 100% online system availability (excluding scheduled maintenance) - Resolve citizen complaints against cable companies within two business days Program Performance Measures Scheduled monthly system outages for maintenance per year Online system availability (excluding scheduled maintenance) Citizen complaints against cable companies resolved within two business days FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 99% 99% 12 99% 99% 12 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 9,094,880 5,254,492 124,020 11,994,632 5,270,348 - 9,686,067 4,150,504 - 14,473,392 17,264,980 13,836,571 668,008 350 643,510 20,000 591,301 20,000 668,358 663,510 611,301 Revenues Investment Earnings 1,201 - - Other Special Revenue Total 1,201 - - General Fund Support 14,438,909 16,601,470 13,295,670 Net Operating Transfers In/(Out) (1,595,886) - (70,400) 960,810 - - Other Funding Sources - - - Total Program Funding 14,473,392 17,264,980 13,836,571 140.00 141.00 100.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-89 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Radio System - Fixed Network Function Support and maintain the nation's most advanced regional public safety radio communications system -- the Pima County Emergency Radio System -- which consists of a cooperative of 32 fire, emergency and law enforcement agencies led by the Pima County Office of Emergency Management and Homeland Security (OEM) and the Pima County Sheriff Department. The system became operational in March 2014. Description of Services Perform testing, repairs, and preventive maintenance services on the fixed network facilities (computers, fixed equipment, and towers) of the the 800 MHZ OEM radio system to assure that it is functioning and available at all times for emergency situations requiring communication and coordination among many agencies in the County. Ensure that adequate funding is provided by the governing board and members of the cooperative for system repairs and maintenance servicing as needed through excellent maintenance practices and effective partnerships with the member agencies. Identify areas for improvements to enhance the performance of the system. (Note: Funding for this program is provided by the OEM Radio System Program.) Program Goals and Objectives - Maintain Public Safety Voice Radio Network reliability and availability at 100% (excluding scheduled maintenace) - Execute repair and maintenance work orders to effectively maintain the fixed network Program Performance Measures Repair and maintenance orders executed System reliability and availability (excluding scheduled maintenance) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a 3,200 100% 3,153 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services - 847,206 887,303 Total Program Expenditures - 847,206 887,303 General Fund Support - - - Net Operating Transfers In/(Out) - 847,206 887,303 Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 847,206 887,303 10.00 10.00 - Program Staffing FTEs 10-90 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Function Provide excellent quality voice and data communications services for all Pima County departments and offices through the County's high-speed network and high capacity storage infrastructure. This internal service fund also previously provided wireless radio services to County departments and subscriber outside agencies, but this function has now become part of the new County-wide emergency radio system in the Office of Emergency Management and Homeland Security (OEM) as of March 2014. This fund will continue to provide maintenance servicing on the new mobile radio units. Description of Services Provide internal voice (telephone) and data networks, end user client support and associated services, to all Pima County departments. Plan, install, and maintain the County's high-speed data and voice network, servers, and storage infrastructure. Maintain infrastruture diagrams to determine ongoing capacity needs and long range plans for network system growth. Maintain inventories of hardware and software needed to support the system. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Operate a 24x7 Network Operations Center to support end-user clients with technical problems and issues both remotely and onsite utilizing field technicians. Program Goals and Objectives - Ensure high quality customer service - Acheive at least 90% incident resolution rate with initial customer contact - Acheive at least 95% incident resolution rate with first line contact in the Network Operations Center (NOC) - Provide the highest quality voice and data services at the lowest reasonable cost - Acheive 100% rate for response and resolution times within appropriate industry guidelines for critical (4 hours), high (24 hours), or normal (4 days) incidents - Maintain full and consistent network and Internet availability 24 hours 365 days per year (excluding scheduled maintenance or unforeseen outages) Program Performance Measures Customer ratings of satisfactory or better on monthly surveys of clients First contact incident or request resolved with initial customer contact First line incident or request resolved within the Network Operations Center (NOC) Response and resolution times within appropriate guidelines for critical, high, and normal incidents Network/internet availability (excluding scheduled maintenance or outages) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% 99% 99% 90% 90% 90% 90% 95% 90% 100% 100% 100% 99% 99% 99% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 10-91 1,951,985 2,584,921 11,654 (11,654) 481,213 1,681,174 2,585,968 508,933 1,736,122 2,478,847 380,015 5,018,119 4,776,075 4,594,984 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services 51,660 9,467 6,171,467 73,470 1,711 5,305,733 145,920 9,136 5,219,144 Other Revenue Total 6,232,594 5,380,914 5,374,200 - - - 172,053 (12,559) (13,105) (1,386,528) (592,280) (766,111) Other Funding Sources - - - Total Program Funding 5,018,119 4,776,075 4,594,984 28.00 18.00 18.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-92 Pima County FY 2015/2016 Adopted Budget Non Departmental Expenditures: 226,717,827 Revenues: FTEs 56,739,981 0.00 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, Debt Service, and Mandated Payments activities. (Note: Total revenue for this department amounts to $559,499,592 with $502,759,611 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $56,739,981, is the amount to be considered as departmental revenue.) Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents Expenditures by Program Non Departmental 3.89% Contingency 21.43% Mandated Payments 25.49% General Government Revenues 0.31% Debt Service 48.88% 65.7559 Sources of All Funding 1.55% SIR General Government Non Dept RevenueRevenues Rural Metro PCWIN 0.31% Hotel Tax Radios Proceeds Visit Tucson 0.03% 1.47% Fund Balance Decrease 1.45% 0.87% Non Departmental 25.50% Mandated Payments 20.29% Contingency Non Dept RevenueVehicle Towing 0.21% General Fund Support 48.21% Debt Service RevenueProperty Taxes 23.31% Operating Transfers In 25.01% 10-93 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Non Departmental FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Contingency Debt Service General Government Revenues Mandated Payments Non Departmental 4,775,238 150,754,366 687,681 56,590,769 6,245,174 29,732,880 114,953,822 708,000 57,218,864 6,845,473 48,583,126 110,820,702 708,000 57,782,034 8,823,965 Total Expenditures 219,053,228 209,459,039 226,717,827 Contingency Debt Service General Government Revenues Non Departmental 402,855 59,059,270 430,523,154 5,443,581 52,915,723 486,170,710 3,929,770 52,855,727 502,759,611 3,884,254 Total Revenues 495,428,860 543,016,203 559,499,592 (357,212,028) (361,187,327) (366,519,741) Net Operating Transfers In/(Out) 26,999,339 28,420,352 30,447,636 Fund Balance Decrease/(Increase) 35,543,108 (790,189) 3,290,340 Other Funding Sources 18,293,949 - - Total Program Funding 219,053,228 209,459,039 226,717,827 Funding by Source Revenues General Fund Support 10-94 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $30,256,247. Unreserved contingency funding of $744,994 is included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances and $225,000 is included for attorney, judgments, and damages. The Budget Stabilization Fund provides for the following expenditures: Tumamoc - Sustainability Painted Hills Payment Public Service Center-Facilities Management Soccer Fields Payment Juvenile Corrections State Cost Shift CGI 3.10 Upgrade Homeowner Tax Rebates 45,000 536,210 1,121,814 1,661,775 1,840,289 4,100,000 8,051,797 17,356,885 Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 yes 12 yes 12 yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10-95 26,961 4,748,277 - 2,018,289 26,734,591 980,000 48,583,126 - 4,775,238 29,732,880 48,583,126 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 26,300 373,217 3,002 - - 402,519 - - 336 - - 336 - - 5,959,791 40,521,726 46,002,126 (1,587,072) (10,788,846) 2,581,000 (336) - - Other Funding Sources - - - Total Program Funding 4,775,238 29,732,880 48,583,126 Revenues Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-96 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Debt Service Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the long term debt for transportation bonds, general obligation bonds, certificates of participation, and sewer revenue bonds and obligations. Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Transactions accurately recorded 100% 100% 100% FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Operating Expenses Debt Service Total Program Expenditures 10,130,752 140,623,614 114,953,822 110,820,702 150,754,366 114,953,822 110,820,702 Property Taxes Intergovernmental Miscellaneous Revenue Investment Earnings Other Revenue Total 58,737,235 14,011 12,950 295,074 52,915,723 - 52,855,727 - 59,059,270 52,915,723 52,855,727 General Fund Support - - - Net Operating Transfers In/(Out) 55,609,305 62,828,288 55,505,635 Fund Balance Decrease/(Increase) 17,791,842 (790,189) 2,459,340 Other Funding Sources 18,293,949 - - Total Program Funding 150,754,366 114,953,822 110,820,702 Program Funding by Source Revenues 10-97 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: General Government Revenues Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Revenue status reports produced 12 12 12 FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 225,558 462,123 708,000 708,000 687,681 708,000 708,000 280,964,770 130,998,622 2,907,653 (3,269) 234,558 15,420,820 325,729,243 135,195,351 2,951,090 152,566 275,000 21,867,460 337,309,775 138,512,400 3,050,000 190,000 23,697,436 430,523,154 486,170,710 502,759,611 (421,620,187) (461,843,620) (475,243,612) (8,215,286) (23,619,090) (26,807,999) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 687,681 708,000 708,000 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-98 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Mandated Payments Function Fund and administer the County's contribution to state health care programs. Description of Services Pay the County's contributions to Arizona Health Care Containment System (AHCCCS) Acute Care and to the Arizona Long Term Care System (ALTCS) programs, as well as additional contributions resulting from the October, 2001 implementation of Proposition 204. Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems Program Performance Measures Timely payments made to mandated state health programs FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 56,590,769 57,218,864 57,782,034 56,590,769 57,218,864 57,782,034 General Fund Support 56,590,769 57,218,864 57,782,034 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 56,590,769 57,218,864 57,782,034 10-99 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $3,330,000 to Visit Tucson, formerly known as the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $94,066 and the U.S. Mexico Border Counties Coalition of $13,577, and the Arizona Mexico Commission of $8,500. Provide expenditure authority of $1,039,000 for Arizona Department of Revenue operating costs; $644,322 for computer hardware, software, and servers/storage for six General Fund departments; $104,749 for Special Projects; $21,799 for Bond Oversight; $42,700 for Lobbyist costs; and $3,525,252 for the General Fund portion of self insurance costs. Record net revenues of $485,000 for the towing component of the Sheriff Department Vehicle Impound Program and revenue of $69,254 from Rural Metro for PCWIN Radios. Program Goals and Objectives - Provide and account for all Non Departmental activities Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Transactions accurately recorded 100% 100% 100% FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures (8,331) 6,250,319 3,186 10,000 6,835,473 - 10,000 8,803,965 10,000 6,245,174 6,845,473 8,823,965 Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 3,138,045 451,288 589,586 6,030 228,555 3,375,516 554,254 - 3,330,000 554,254 - 4,413,504 3,929,770 3,884,254 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total (33,960) 22,397 1,041,640 - - 1,030,077 - - Program Funding by Source Revenues 10-100 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental 1,857,599 2,915,703 4,939,711 (18,807,608) - (831,000) 17,751,602 - 831,000 Other Funding Sources - - - Total Program Funding 6,245,174 6,845,473 8,823,965 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-101 Pima County FY 2015/2016 Adopted Budget Procurement Expenditures: 2,386,236 Revenues: FTEs 3,000 29.00 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 19.95% Vendor Relations & SBE Program 7.43% Design & Construction 23.32% Materials & Services 49.30% Sources of All Funding Department Revenue 0.13% General Fund Support 99.87% 10-103 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Procurement FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Design & Construction Materials & Services Vendor Relations & SBE Program 445,801 625,532 1,024,232 193,432 455,184 672,586 1,035,589 230,086 476,084 556,575 1,176,370 177,207 Total Expenditures 2,288,997 2,393,445 2,386,236 404 456 633 - 3,000 3,000 1,493 3,000 3,000 2,287,504 2,390,445 2,383,236 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,288,997 2,393,445 2,386,236 Administration Design & Construction Materials & Services Vendor Relations & SBE Program 5.00 8.00 13.70 5.00 5.00 8.00 12.80 4.00 5.00 7.00 14.00 3.00 Total Staffing (FTEs) 31.70 29.80 29.00 Funding by Source Revenues Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-104 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Administration Function Provide the administrative functions of the department. Conduct contracts review, provide training, ensure compliance with policies and procedures, and support County Enterprise Business System, Vendor Self Service System (VSS), and Vendor Registration and Messaging Portal (VRAMP). Description of Services Provide general management for all aspects of the Procurement function in Pima County as defined in the Pima County Code and Board of Supervisors Policies. Implement practices, competency, and systems changes and associated procurement training to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Maintain contracts in the central repository for the County. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contracts training to departments. Manage the disposition of surplus personal property. Maintain and distribute the Procurement Policy and Procedures Manual. Upgrade and maintain the department systems for vendors, users, County Enterprise Business System, and electronic contracts. Maintain and update the department Internet and Intranet websites. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and set up multimedia presentations for County departments. Coordinate surplus property auctions. Conduct online countywide and vendor satisfaction surveys. Serve on countywide Government/Systems committee. Program Goals and Objectives - Provide countywide training and assistance with purchasing policies and procedures - Maintain current Procurement Department policies and procedures - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute Program Performance Measures Training Sessions Provided Policies/procedures maintained Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 55 6 yes yes 55 6 yes yes 55 6 yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-105 417,201 28,600 424,861 30,323 432,678 43,406 445,801 455,184 476,084 404 - - 404 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Administration 445,397 455,184 476,084 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 445,801 455,184 476,084 5.00 5.00 5.00 General Fund Support Program Staffing FTEs 10-106 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Design & Construction Function Procure design, construction, and related services for all County departments under the authority of Title 34 Arizona Revised Statutes and BOS Policy D29.1. Consult with Public Works departments and Facilities Management regarding solicitations, project delivery methods, management and contracts administration. Description of Services Procure construction, architecture, engineering, and related services for the Public Works, Facilities Management, Regional Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each project. Work with the County Attorney to research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Identify and apply federal grant requirements where needed. Research and recommend alternative project delivery methods. Manage the procurement and evaluation process, draft award documents, and manage the contract and amendment/change order signature processes. Ensure consistency with federal, state and county law and policy. Process all change orders and amendments for construction, architecture, engineering, and related contracts. Craft appropriate documents. Program Goals and Objectives - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Update policies/procedures as necessary Program Performance Measures Average requisitions more than 90 days old per week Policies/procedures maintained FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2 5 2 5 2 5 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 617,471 8,061 663,433 9,153 533,830 22,745 625,532 672,586 556,575 456 - - 456 - - 625,076 672,586 556,575 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 625,532 672,586 556,575 8.00 8.00 7.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-107 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services primarily covered in Chapter 11 of the Procurement Code, with the exception of Design and Construction Services, governed by Title 34 of Arizona Revised Statutes. Administer the PCard Program and act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Manage the PCard Payment Program to ensure the prudent expenditure of public funds and to optimize rebate revenues. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide to all County departments formal training, guidance and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Generate General Fund revenue through PCard rebates by making timely payments on Contract (CT), Purchase Order (PO), and Delivery Order (DO) invoices - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Update policies/procedures as necessary - Review online PCard transactions within 24 hours of posting - Review PCard transaction documentation for compliance with policy within 5 days of receipt Program Performance Measures PCard rebate revenue generated for the General Fund Average requisitions more than 90 days old per week Policies/procedures updated/improved Percent of online PCard transactions reviewed within 24 hours of posting Percent of online PCard transactions reviewed for compliance with policy within 5 days of receipt of documentation 10-108 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $82,000 1 12 100% $62,000 1 12 100% $62,000 1 12 100% 100% 100% 100% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Materials & Services FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Adopted FY 2015/2016 Adopted 1,018,437 5,795 1,031,214 4,375 1,144,014 32,356 1,024,232 1,035,589 1,176,370 633 - - 633 - - 1,023,599 1,035,589 1,176,370 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,024,232 1,035,589 1,176,370 13.70 12.80 14.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-109 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Function Manage Pima County Vendor Relations, Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE) and Living Wage Compliance programs as mandated by Pima County Ordinances 1997 44 and 2002 1. Oversee creations and modifications of over 15,000 vendor records in AMS Advantage through Vendor Self Service (VSS) and Vendor Registration and Messaging Portal (VRAMP) and manually entered by Vendor Relation Staff. Create and modify Policies and Procedures for creating and modifying Vendor Records in AMS. Make recommendations for revisions/upgrades to VSS and VRAMP. Create and modify SBE and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE and DBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. Description of Services SBE Program: Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre bid and pre construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002 1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor and Employee Records (AMS Advantage) which provides current vendor information to assist in procurement opportunities to all departments in Pima County and provides current payment information on the vendor records to assure proper and prompt payments to vendors. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage, SBE and Disadvantaged Business Enterprise (DBE) Compliance: Review all County projects with SBE/DBE participation goals, and track prime contractor performance, payments and program compliance as outlined in Ordinance 1997 44. Monitor payment and SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Create and maintain all local and minority-owned vendor and employee records in AMS Advantage and other databases - Conduct community outreach events for current and prospective vendors - Provide SBE vendor training programs - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary 10-110 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Program Performance Measures Minority-owned SBE vendors in database On-site Living Wage compliance visits County vendors in database Policies/procedures updated/improved Woman-owned SBE vendors in database Non-MWBE SBE vendors in database SBE vendor training programs provided Projects reviewed for SBE/DBE goals Projects reviewed for SBE/DBE compliance Pima County sponsored SBE outreach activities Certified SBE vendors Living Wage contracts reviewed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 69 37 17,700 4 92 59 13 42 42 13 220 29 69 29 18,200 4 92 59 13 42 42 13 220 32 69 29 18,700 4 95 65 13 50 50 13 220 32 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 192,341 1,091 227,361 2,725 168,568 8,639 193,432 230,086 177,207 - 3,000 3,000 - 3,000 3,000 193,432 227,086 174,207 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 193,432 230,086 177,207 5.00 4.00 3.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-111 Pima County FY 2015/2016 Adopted Budget Recorder Expenditures: 4,945,964 Revenues: FTEs 3,352,210 43.75 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 9.57% Information Services 20.12% Voter Registration 48.88% Recorder Division 21.43% Sources of All Funding Fund Balance Decrease 3.31% General Fund Support 28.90% Department Revenue 67.79% 10-113 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Recorder FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Information Services Recorder Division Voter Registration 455,482 1,692,861 734,695 919,558 477,896 1,366,553 994,662 2,942,303 473,186 995,352 1,059,988 2,417,438 Total Expenditures 3,802,596 5,781,414 4,945,964 Administration Information Services Recorder Division Voter Registration 371 1,125,520 1,326,639 318,070 829,900 1,815,000 128,000 831,800 1,820,000 700,410 Total Revenues 2,770,600 2,772,900 3,352,210 464,098 2,471,861 1,430,202 - - - 567,898 536,653 163,552 - - - 3,802,596 5,781,414 4,945,964 Administration Information Services Recorder Division Voter Registration 4.00 13.00 17.00 13.00 4.00 7.00 20.00 25.00 4.00 6.75 20.00 13.00 Total Staffing (FTEs) 47.00 56.00 43.75 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-114 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Administration Function Provide management, budget oversight, and resources procurement for the Recorder Division, Voter Registration Division, and Information Services group in the department. Description of Services Ensure compliance with statutory mandates and set policies for the department and the implementation of those policies. Hire, supervise, monitor and evaluate department personnel. Oversee the budget and monitor the use of public funds in both revenue and expenditures. Purchase adequate resources, equipment, technology, and supplies for the department. Act as liaison with outside government entities, other county departments, state officials and federal officials in matters concerning the office functions. Program Goals and Objectives - Ensure statutory mandates are met at all times in both the Document Recording Division and Voter Registration Division - Ensure public funds allocated to the Department are expended in compliance with County policy and state law and that all revenue received is properly accounted for and deposited in accordance with County policy - Procure adequate resources, supplies, and equipment to enable the employees of the Department to perform their functions Program Performance Measures Statutory mandates under Titles 16 and 19 of the Arizona Revised Statutes are met Statutory mandates under Title 11 of the Arizona Revised Statutes are met All necessary supplies and production materials are purchased so that there is no downtime due to a shortage of supplies or materials FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 428,456 27,026 438,646 39,250 435,786 37,400 455,482 477,896 473,186 371 - - 371 - - 455,111 477,896 473,186 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 455,482 477,896 473,186 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-115 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Information Services Function Maintain the hardware and software systems in use by both the Recording Division and the Voter Registration Division in order to keep the system in operation with minimal to zero unplanned downtime. Modernize hardware and software systems as necessary. Safely store electronic images of every page of every document accepted for recording and maintain the security over those images and data. Description of Services Provide information to the public about recording transactions and upcoming elections on a 24 hour a day seven days a week basis through an interactive website. Ensure that the computer system is operational with minimal to no unplanned down time. Evaluate not only the operation of the system and the proper storage of all data, but also monitor the system on a 24 hour basis and recommend both hardware and software changes and upgrades necessary for optimal operations and security controls. Make any programming changes required by federal or state legislation prior to the next scheduled elections to ensure compliance with statutory mandates. Make and store electronic images of all documents submitted for recording so that the documents can be quickly and easily retrieved by the public. Program Goals and Objectives - Keep the Recorder office computer system operational with minimal to zero unplanned downtime - Make necessary program changes to implement statutory changes implemented at the state and federal level as well as changes necessary to provide election services to local jurisdictions - Perform annual evaluation and upgrades to system software and hardware as required by manufacturer or developer modification and updates - Complete current modernizaton of the Voter Registration system and continue to modernize the system in the future by upgrading to newer database platforms and programming languages as necessary - Make electronic images of all documents submitted for recording to allow for electronic retrieval of the images by the public Program Performance Measures Maintain computer system with no unplanned downtime Voter registration program modified as needed to implement statutory or jurisdictional mandates prior to next election Computer programs updated as necessary within one year of release of new versions Computer system maintained and upgraded for most efficient operations possible FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% 100% 100% 100% 100% 100% 95% 95% 95% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 10-116 450,110 925,407 317,344 590,542 601,011 175,000 595,231 350,121 50,000 1,692,861 1,366,553 995,352 129 4,004 1,121,387 4,500 825,400 2,200 829,600 1,125,520 829,900 831,800 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Information Services General Fund Support - - - Net Operating Transfers In/(Out) - - - 567,341 536,653 163,552 Other Funding Sources - - - Total Program Funding 1,692,861 1,366,553 995,352 13.00 7.00 6.75 Fund Balance Decrease/(Increase) Program Staffing FTEs 10-117 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Recorder Division Function Provide quality service to the public by ensuring the prompt and efficient indexing and review of documents submitted to become part of the official transaction records of Pima County in compliance with the mandates of Title 11 of the Arizona Revised Statutes. Description of Services Review documents submitted to the department to become part of the offical real estate and commercial records of Pima County for compliance with statutory requirements under Title 11 of the Arizona Revised Statutes. Enter grantor, grantee and beneficiary information accurately into the indexing system so that the document can be retrieved at a later date. Collect the required statutory fees for the recording services and ensure that those fees are properly deposited and accounted for as required under County procedures. Assist the public in researching and making copies of documents that have been recorded. Program Goals and Objectives - Review each document submitted for statutory compliance, proper indexing, and appropriate fees collected within one business day of receipt of the document by the office - Conduct a full second check by another operator to ensure indexing accuracy within two business days of receipt of the document - Show the actual date of receipt of the document by the Recorder at initial entry of the document into the computer system in order to comply with statutory mandates - Collect all required statutory fees and account for them properly with daily audits of reciepts for each employee - Assist members of the public entering the office to record documents or to research previously recorded documents within five minutes of their arrival at the office Program Performance Measures Days to complete data entry and second check processing of all recorded documents Documents presented for recording are reviewed and entered in the computer system on the date of receipt All data entry information is reviewed for accuracy (second check) Data entry accuracy rate of 100 percent is acheived All appropriate documents are returned by mail or private/commerical courier Public walk-in customers served within 5 minutes of arrival in office FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2 2 2 100% 100% 100% 100% 99% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-118 658,246 76,449 878,426 116,236 940,279 119,709 734,695 994,662 1,059,988 51,685 1,274,954 1,815,000 1,820,000 1,326,639 1,815,000 1,820,000 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Recorder Division (591,944) (820,338) (760,012) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 734,695 994,662 1,059,988 17.00 20.00 20.00 General Fund Support Program Staffing FTEs 10-119 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Function Maintain an accurate and efficient voter registration system for all voters in Pima County and conduct early voting activities in a prompt, efficient, and secure manner in compliance with state and federal laws. Process provisional ballots promptly and accurately following any polling place election. Description of Services Provide accurate and prompt entry of voter registration forms into the County voter registration roll promptly after receipt. Provide regular roll maintenance by moving voters to cancelled status upon receipt of valid notice of death, felony conviction, or incapacitation. Regularly process the County voter registration roll through National Change of Address databases to identify voters who may have moved from their registration address and send appropriate notices to those voters under the National Voter Registration Act. Conduct early voting activities by both mail and in person and validate signatures on early ballot affidavits. Validate signatures on petitions submitted to the office including candidate challenges, recall, initiative, and annexation petitions in compliance with the mandates of Titles 16 and 19 of the Arizona Revised Statutes, and various other state and federal election laws, rules, and mandates. Program Goals and Objectives - Review voter registration forms for legal compliance and enter valid forms into the computer system promptly after receipt with a high level of data entry accuracy - Make and link digitized images of all voter registration forms received in the correct format to individual voter records and properly file the original form as mandated by statutes - Mail confirmation of registration notices to voters within 30 days of receipt of a voter registration form adding a new voter or updating an existing voter - Mail early ballots to eligible voters who request a ballot by mail within time limits set by state and federal mandates - Accurately issue the correct early ballot to voters requesting ballots by mail or in person at early voting sites - Validate the signature of all voted early ballots when compared to the voter's signature on the voter registration form as soon as possible after receipt of the ballot - Secure and maintain accurate inventory records of all ballots in the Recorder's Office including ballots waiting to be mailed or voted ballots received from voters - Perform regular voter registration list maintenance activities including removing voters from the roll who are no longer eligible to vote through death, departure from the jurisdiction, felony conviction, or determination of mental incapacitation Program Performance Measures Voter Registration forms processed accurately and in a timely fashion Early ballots issued, mailed and validated within statutory deadlines Petitions received by the office are properly reviewed and validated in compliance with statutory mandates Voter roll list maintenance including address testing, removal of deceased or cancelled voters performed as required under state and federal mandates Eligible early voters are provided with prompt and accurate service including issuance of the correct ballot FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-120 544,137 375,421 935,672 2,006,631 615,727 1,801,711 919,558 2,942,303 2,417,438 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Program Funding by Source Miscellaneous Revenue Charges for Services 159 264,237 38,500 662,910 264,396 38,500 662,910 Revenues Intergovernmental Investment Earnings 53,086 588 88,500 1,000 37,500 - Grant Revenue Sub-Total 53,674 89,500 37,500 600,931 2,814,303 1,717,028 - - - 557 - - Other Funding Sources - - - Total Program Funding 919,558 2,942,303 2,417,438 13.00 25.00 13.00 Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-121 Pima County FY 2015/2016 Adopted Budget Treasurer Expenditures: 2,826,533 Revenues: FTEs 77,500 36.50 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex-officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 2.74% Fund Balance Decrease 7.28% General Fund Support 89.98% 10-123 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Treasurer FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Treasurer Operations 2,071,291 3,041,306 2,826,533 Total Expenditures 2,071,291 3,041,306 2,826,533 Treasurer Operations 93,471 102,500 77,500 Total Revenues 93,471 102,500 77,500 2,066,361 2,569,606 2,543,198 - - - (88,541) 369,200 205,835 - - - 2,071,291 3,041,306 2,826,533 38.50 37.50 36.50 38.50 37.50 36.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Treasurer Operations Total Staffing (FTEs) 10-124 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Treasurer Program: Treasurer Operations Function Serve as the custodian of public funds and ex-officio tax collector for Pima County as mandated by Arizona Statutues. Description of Services Accept deposits, clear warrants, electronically disburse funds, invest funds on deposit, and account for and report the activity to the Board of Supervisors and depositors. Collect and distribute property taxes. Be the custodian of excess proceeds from trustee sales. Program Goals and Objectives - Maximize automation of tax payments - Meet or exceed established investment benchmarks - Implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, tax lien investors and individuals Program Performance Measures Months meeting or exceeding investment benchmarks Percentage of payments process through automated methods Percent completed of tax collection system FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 95% 95% 12 95% 100% 12 96% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 1,756,851 314,440 - 2,319,813 431,493 290,000 2,352,584 361,232 112,717 2,071,291 3,041,306 2,826,533 355 2,052 - - 2,407 - - Revenues Miscellaneous Revenue Investment Earnings Charges for Services 35,761 2,568 52,735 15,000 2,500 85,000 15,000 2,500 60,000 Other Special Revenue Total 91,064 102,500 77,500 2,066,361 2,569,606 2,543,198 - - - (88,541) 369,200 205,835 Other Funding Sources - - - Total Program Funding 2,071,291 3,041,306 2,826,533 38.50 37.50 36.50 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-125 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures COMMUNITY RESOURCES Community & Economic Development Administration Administration Total Community & Economic Development Administration Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division Neighborhood Reinvestment Total Community Development & Neighborhood Conservation Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Community Services, Employment & Training County Free Library Administration Public Services Support Services Total County Free Library Economic Development & Tourism Economic Devel & Tourism Total Economic Development & Tourism Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex Natural Resources, Parks & Recreation Departmental Services GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation 11-1 548,320 - 548,320 548,320 - 548,320 570,937 325,152 3,317,824 315,955 2,642,064 2,891,907 504,119 - 570,937 2,967,216 6,209,731 504,119 315,955 4,529,868 6,038,090 10,567,958 203,678 6,314,564 277,092 2,763,032 13,737,075 1,358,950 2,966,710 20,051,639 1,636,042 6,795,334 17,859,057 24,654,391 - 4,775,302 23,998,566 13,110,156 4,775,302 23,998,566 13,110,156 - 41,884,024 41,884,024 - 1,990,262 1,990,262 - 1,990,262 1,990,262 389,241 627,929 - 389,241 627,929 1,017,170 - 1,017,170 1,943,509 594,366 2,523,030 6,263,219 145,850 4,345,185 1,070,261 201,645 725,830 473,650 1,500 2,145,154 594,366 3,248,860 6,263,219 619,500 4,345,185 1,071,761 16,885,420 1,402,625 18,288,045 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program School Superintendent Accounting Administration Educational Services School Reserve Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District TOTAL COMMUNITY RESOURCES 11-2 Special Revenue Total Expenditures 325,749 692,083 636,934 - 1,836,000 325,749 692,083 636,934 1,836,000 1,654,766 1,836,000 3,490,766 - 5,209,619 5,209,619 - 5,209,619 5,209,619 31,430,878 76,219,677 107,650,555 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues COMMUNITY RESOURCES Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division Total Community Development & Neighborhood Conservation 1,200 - 2,503,743 2,921,776 504,144 1,200 2,503,743 2,921,776 504,144 1,200 5,929,663 5,930,863 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Community Services, Employment & Training - 2,762,408 13,446,039 1,294,324 2,762,408 13,446,039 1,294,324 - 17,502,771 17,502,771 County Free Library Administration Public Services Total County Free Library - 38,728,388 2,340,000 38,728,388 2,340,000 - 41,068,388 41,068,388 Economic Development & Tourism Economic Devel & Tourism Total Economic Development & Tourism - 1,232,212 1,232,212 - 1,232,212 1,232,212 48,457 95,833 - 48,457 95,833 144,290 - 144,290 Natural Resources, Parks & Recreation Departmental Services Natural Resource Parks Operations Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation 155,300 207,550 600,700 1,000 71,601 1,162,225 - 71,601 1,317,525 207,550 600,700 1,000 964,550 1,233,826 2,198,376 School Superintendent Administration Educational Services School Reserve Programs Total School Superintendent 300,000 10,000 - 1,836,000 300,000 10,000 1,836,000 310,000 1,836,000 2,146,000 - 2,504,162 2,504,162 - 2,504,162 2,504,162 1,420,040 71,307,022 72,727,062 Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex Stadium District Stadium District Operations Total Stadium District TOTAL COMMUNITY RESOURCES 11-3 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program COMMUNITY RESOURCES Community & Economic Development Administration Administration Total Community & Economic Development Administration 4.00 Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Neighborhood Reinvestment Total Community Development & Neighborhood Conservation 5.00 6.50 9.50 4.00 4.00 25.00 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Community Services, Employment & Training 10.00 109.70 18.00 County Free Library Administration Public Services Support Services Total County Free Library 9.75 354.36 20.00 137.70 384.11 Economic Development & Tourism Economic Devel & Tourism Total Economic Development & Tourism 4.17 Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex 4.00 2.00 4.17 6.00 Natural Resources, Parks & Recreation Departmental Services GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation 11.00 6.75 30.00 107.50 2.00 80.25 31.00 268.50 School Superintendent Accounting Administration Educational Services Total School Superintendent 4.00 5.00 4.50 13.50 Stadium District Stadium District Operations Total Stadium District 44.75 44.75 TOTAL COMMUNITY RESOURCES 887.73 11-4 Pima County FY 2015/2016 Adopted Budget Community & Economic Development Admin Expenditures: 548,320 Revenues: 0 4.0 Function Statement: Enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of the economically disadvantaged and to meet and report performance and fiscal requirements of federal, state, and private grantors. Provide support to the Community Development & Neighborhood Conservation, Community Services Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Community & Economic Development Administration FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration 520,517 558,386 548,320 Total Expenditures 520,517 558,386 548,320 Administration 99 - - Total Revenues 99 - - 520,418 558,386 548,320 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 520,517 558,386 548,320 4.33 4.00 4.00 4.33 4.00 4.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Total Staffing (FTEs) 11-6 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community & Economic Development Administration Program: Administration Function Enhance the economic and cultural wellbeing of Pima County constituents with particular focus on improving the status of the economically disadvantaged and increasing individual and community jobs and income levels. Assist new and expanding employers. Obtain, meet, and report federal, state, and private grants. Provide support and direction to the Community Development & Neighborhood Conservation; Community Services, Employment & Training; Economic Development & Tourism; and Kino Sports Complex Departments; and to the Pima County Public Library and Stadium Districts. Description of Services Provide policy direction, administrative oversight, and support for six departments which offer the following services: public library; neighborhood, community, and economic development; low income housing, emergency rent and utility assistance; sports recreation; academic and vocational education; job training, recruitment and placement; leased property and sports administration and marketing. Program Goals and Objectives - Increase the number of jobs and skilled workforce in basic industries of: Health and Bioscience, Technical Research and Manufacturing, Aerospace and Defense, Sustainable Energy, International Trade, Logistics, and Tourism - Convert Kino Sports Complex to a multi-use, multi-sport facility including multi year Major League Soccer training and tournament, youth and amateur tournaments, alternate revenue events, and charitable events - Increase departmental efficiencies and external resources to meet service demands - Increase Employee Combined Appeal Program (ECAP) donations Program Performance Measures Participation in implementation of the new County Economic Development Plan Procedures reviewed to increase efficiency Employee Combined Appeal Program (ECAP) Increase skilled workforce employed in County Continue repurposing development and increased revenue at Kino Stadium FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned no yes yes yes yes yes yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 293,971 226,546 315,490 242,896 305,298 243,022 520,517 558,386 548,320 99 - - 99 - - 520,418 558,386 548,320 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 520,517 558,386 548,320 4.33 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-7 Pima County FY 2015/2016 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 10,567,958 Revenues: 5,930,863 25.00 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human services delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Administration 5.40% General Services 21.45% Neighborhood Reinvestment 2.99% Affordable Housing 28.08% Community Planning & Revitalization 4.77% Community & Rural Development 37.31% Sources of All Funding Fund Balance Decrease 1.31% General Fund Support 42.73% Department Revenue 55.96% 11-9 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Community Development & Neighborhood Conservation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division General Services Neighborhood Reinvestment 324,369 2,465,364 4,071,179 4,069 2,442,156 257,563 484,249 2,760,241 4,076,097 130,211 2,483,119 455,680 570,937 2,967,216 6,209,731 504,119 315,955 Total Expenditures 9,564,700 10,389,597 10,567,958 Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division General Services Neighborhood Reinvestment 8,169 2,171,012 3,043,962 35,908 1,474 249 2,599,347 2,941,905 250,211 100,000 1,200 2,503,743 2,921,776 504,144 - Total Revenues 5,260,774 5,891,463 5,930,863 4,363,115 4,699,303 4,528,668 Net Operating Transfers In/(Out) (25,809) 50,000 (30,000) Fund Balance Decrease/(Increase) (33,380) (251,169) 138,427 - - - 9,564,700 10,389,597 10,567,958 5.60 8.00 8.00 4.00 6.42 6.00 10.00 4.00 5.00 6.50 9.50 4.00 25.60 26.42 25.00 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Affordable Housing Community & Rural Development Neighborhood Reinvestment Total Staffing (FTEs) 11-10 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Function Provide administrative oversight including General Fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight and ensure contract compliance and fiscal accountability for all aspects of the department including grants administration and General Fund programs. Responsible for personnel, budget, programmatic reporting requirements and ensuring organizational capacity to fulfill obligations and responsibilities of the Department, and to provide support to County efforts and initiatives. Direct management staff to efficiently and effectively utilize resources in order to achieve the greatest community benefit. Prepare regular reports for the County Administrator and the Board of Supervisors. Responsible for oversight of County appointed Committees and Commissions which directly relate to the Department. Program Goals and Objectives - Increase public information, knowledge, and access to programs and services funded through the Department - Provide quarterly departmental newsletters and programmatic reports highlighting grantee accomplishments and best practices - Develop policies to enhance citizen participation; increase transparency and accountability - Promote staff in leadership roles within the local community and regional area in both planning and capacity development with non-profits, businesses, and governmental entities in order to respond to current needs - Maximize department resources through appropriate collaborations with County departments - Identify opportunities to leverage funds with other County departments for greater community and economic development - Pursue opportunities and resources for funding programs and initiate cooperative efforts with other jurisdictions and community partners at the local, regional, and state level Program Performance Measures Develop and implement strategies to identify needs and promote awareness of community resources Reports developed to provide transparency and demonstrate community benefit achieved with programs and services Leadership provided on committees which evaluate impact and strategize regarding impact of national and local policies on County funding and programs Capacity building training sessions provided to community organizations Grants received to supplement lost federal funds Grants training and technical assistance to community agencies FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2 2 2 4 4 4 4 4 4 2 4 3 2 2 2 2 3 6 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 11-11 259,833 64,536 - 350,932 128,317 5,000 322,173 248,764 - 324,369 484,249 570,937 1 8,168 - 1,200 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Operating Revenue Sub-Total 8,169 - 1,200 General Fund Support 336,458 484,249 569,737 Net Operating Transfers In/(Out) (20,258) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 324,369 484,249 570,937 5.60 6.42 5.00 Program Staffing FTEs 11-12 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing Function Foster leadership and support to create quality and inclusive, sustainable affordable homes for all residents of Pima County. Provide resources, education, information and access for safe, decent quality affordable housing and programming free from discrimination to low and moderate income households in Pima County. Description of Services Assist low-income residents with homeownership and rental opportunities and resources. Provide financial education classes to all county residents such as credit repair, debt management, budgeting and wealth building. Provide subsidy for the development of rental housing for low-income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low-income residents. Monitor for compliance and manage housing programs that include but are not limited to Home Investments Partnership (HOME), Neighborhood Stabilization Program I (NSP I)), General Obligation Bond Funds for Affordable Housing Program, and the Housing Trust Fund. Provide support and resources available to continue the work of the Pima County Foreclosure Prevention/Recovery Coalition to assist with keeping county residents in their homes thus preventing foreclosures and predatory lending. Comply and incorporate new US Department of Housing and Urban Development (HUD) regulations into all programming. Comply and incorporate new HUD regulations into all programming and collaborate with HUD approved counseling agencies and other community stakeholders in creating affordable housing programs and initiatives. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to ensure affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Ensure housing commission and Board of Supervisors receive all information necessary to authorize projects and assignments that will benefit all Pima County residents - Continue to incorporate new HUD regulations and changes in regulation into all applicable housing programs - Ensure all housing provider partners are trained on new HUD regulations for consistency and compliance - Increase home ownership opportunities for low income residents of Pima County - Administer grants and programs that provide support for homeownership - Ensure homeowners are given all the necessary tools to help them succeed in responsible long-term home ownership - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability and healthy living standards necessary for improving quality of life for low and moderate-income households - Build on the Pima County Housing Center (PCHC) comprehensive housing services model to provide access to quality homeownership and rental counseling that includes financial education. - Expand classes offered for both homeowners and renters that include restructuring family budget, investments, wealth building - Offer specific classes to new homeowners that include minor home repairs, improvements, along with the financial education - Administer grants and programs that support energy efficient, sustainable and healthy living affordable rentals and owner-occupied housing - Continue to respond to the foreclosure/default crisis affecting Pima County homeowners by maintaining effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities to residents - Provide an analysis of community needs, emerging needs and barriers to services for affordable housing and quality of life issues for urban and rural residents - Implement and mitigate strategies to address countywide Analysis of Impediments to Fair Housing and Affirmatively Furthering Fair Housing Plan with assistance from Southwest Fair Housing Council to promote diverse, inclusive communities and continue to work towards ending housing discrimination - Assist the Pima County Housing Commission and other stakeholders in preparation for the proposed 2015 General Obligation Bond Funds for Affordable Housing allocation - Determine needs and potential uses to ensure bond language and implementation are accurate and transparent 11-13 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing Program Performance Measures New housing development projects approved Housing center clients served Financial Education Workshops (budgeting, debt management, credit repair, wealth building, etc) Foreclosure Prevention outreach/referrals New housing construction units produced Down payment support to new home buyers Acquisition of, rehabilitation of, or replacement units Rental units produced Housing Center forum, workshops, and meetings Roadway development impact fee waivers granted Foreclosure notifications FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 4 2,589 19 3 2,750 20 6 2,900 20 523 21 26 2 12 671 18 4,983 250 24 30 0 54 700 25 3,543 200 24 36 4 42 750 30 2,830 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 594,381 1,870,983 536,676 2,223,565 510,382 2,456,834 2,465,364 2,760,241 2,967,216 10 - - 10 - - Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 1,937,862 232,828 312 1,864,297 735,050 - 2,290,581 211,662 1,500 Grant Revenue Sub-Total 2,171,002 2,599,347 2,503,743 General Fund Support 293,819 292,063 325,152 Net Operating Transfers In/(Out) (22,637) - - 23,170 (131,169) 138,321 Other Funding Sources - - - Total Program Funding 2,465,364 2,760,241 2,967,216 8.00 6.00 6.50 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 11-14 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development Function Community and Rural Development is the largest CDNC program responsible for the administratiion of local, state and federally funded grant programs and projects managed within five specialized divisions designated as follows: Community Development; Home Repair & Weatherization; Homeless and Special Populations; Brownfields & Revitalization; and Federal Project Compliance. Within each division, multiple and complex funding sources support community and rural development focused for-and non-profit agencies; sub-recipient local governments, and County departmental initiatives. Per annum, Community and Rural Development coordinates, contracts or manages an estimated 85 to 100 individual agency programs/projects to expend grant funds that conduct specific eligible activities in direct compliance with applicable local, state or federal regulations. Programs administered by Community & Rural Development also complement and directly support other departmental and Finance Grants Management personnel and expenditures across all CDNC programs. Description of Services Community Development is primarily responsible for the administration of the Community Development Block Grant (CDBG). In addition to planning and administration, typical activities include funding local programs and projects that promote development of cultural, recreational and public (social) services, community facilities; capital infrastructure; health and fire safety; housing; demolition and clearance; and economic development initiatives. Home Repair and Weatherization consists of both Community & Rural Development and agency administered efforts that directly provide various grant assistance to qualified low-income homeowners in South Tucson, Marana, Sahuarita, Oro Valley and unincorporated Pima County. Homeless and Special Populations is responsible for the consolidated administration of multiple local and federal grant resources that provide various housing and supportive services to the homeless and special populations. Brownfields and Revitalization is responsible for the application, coordination and management of available grant funded brownfields, demolition and clearance and redevelopment initiatives that provide resources to environmentally site assess, safely clean up, and sustainably reuse environmentally stigmatized areas. Federal Project compliance is responsible for County, department or project adherence to applicable federal regulations for specific grant funded programs. Program Goals and Objectives - Provide public community facilities in low income rural areas and highly stressed neighborhoods - Review Community Planning Applications for funding facilities and determine most effective investment of federal funds in underserved target areas - Insure and conduct effective regulatory compliance for applicable federally funded programs/projects - Conduct community driven revitalization plans on urban commercial corridors and rural "main streets" that promote economic development Continue to support, attend, and serve state and national trade associations and conferences - Provide infrastructure improvements in low income rural areas and highly stressed neighborhoods - Review requests for funding and work with other County departments to identify, maximize, and leverage available resources and determine highest priority needs - Rehabilitate owner occupied homes for eligible elderly, disabled, or low income clients - Determine the number of houses which can be rehabilitated - Effectively utilize existing federal funding - Monitor budgets and reports - Promote economic development initiatives in low income rural areas and highly stressed neighborhoods - Collaborate with rural entities and respective community leadership to determine needs for economic development initiatives and capacity for implementation - Identify and implement programs which promote the revitalization of slum and blighted areas including Brownfields sites - Effectively maximized and leverage existing funds to provide gap financing and generate program income as appropriate - Successfully annually apply for available Brownfields grant funding FY 2013/2014 Actual Program Performance Measures 11-15 FY 2014/2015 Estimated FY 2015/2016 Planned Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development 11 10 34 3 313 15 1 1 2 327 17 Public facilities Improved Trainings/certifications attended, maintained, or acquired Homeless/Special Populations Supportive Housing Infrastructure projects funded Houses rehabilitated and weatherized Public services provided Economic development initiatives funded Brownfields Projects (*pending EPA funds) Demolition Projects Environmental review records completed Davis Bacon/Section 3 compliance completed FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 13 14 31 3 225 14 0 1 2 310 16 15 14 31 4 220 12 1 15 6 310 19 FY 2014/2015 Adopted FY 2015/2016 Adopted 569,804 3,501,375 640,386 3,435,711 644,168 5,565,563 4,071,179 4,076,097 6,209,731 2,181 - - 2,181 - - Revenues Intergovernmental Miscellaneous Revenue 2,931,495 110,286 2,825,505 116,400 2,787,776 134,000 Grant Revenue Sub-Total 3,041,781 2,941,905 2,921,776 General Fund Support 1,034,593 1,084,192 3,317,824 19,256 50,000 (30,000) (26,632) - 131 Other Funding Sources - - - Total Program Funding 4,071,179 4,076,097 6,209,731 8.00 10.00 9.50 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-16 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division Function Primarily responsible for Administration of the Neighborhood Stabilization Program 2 (NSP2) Grant, providing leadership, support, and oversight for the $22.1 million grant funded from the American Recovery and Reinvestment Act. In addition, staff provides support for County-wide activities involving community revitalization and planning. Grant funding concludes in February 2013, but close out of the grant must be accomplished and administration of program income earned as a result of the grant remains as a responsibility of Pima County as grantee. Program income that is earned will be used to further the goals of the NSP2 grant - so in effect NSP continues at a smaller scale. Description of Services The Pima Neighborhood Investment Partnership (PNIP) moved from its office located on Evans Blvd when the lease expired in August 2013 and returned to KSC. Work with the sub-grantees, the City of Tucson, and seven non-profit agencies staff included support for sub-grantee activities, acquisition of foreclosed properties, redevelopment of vacant land, land banking, and demolition of blighted structures. NSP2 activities are limited to a target area consisting of 30 census tracts located in the City of Tucson, South Tucson and an unincorporated area of Pima County. Program income from proceeds of grant investments provides a means to continue a portion of the activities and ongoing compliance, planning and reporting will continue. Staff will provide support and technical assistance for ongoing activities that are tied to NSP goals. Staff provides support for CNDC staff on other grant funded activities for HOME, SHP, HOPWA, as well as for required planning and reporting. Program Goals and Objectives - Prepare report on NSP2 accomplishments to both the federal government as well as to the local community and partners - Maintain timely and accurate reporting to HUD and the PNIP Consortium - Provide report on NSP accomplishments including discussion on effective strategies, and recommendations for future investments - Successfully close out the grant including completion of grant requirements - Work with finance grants staff to ensure timely closure of projects - Develop methodology for future monitoring and grant compliance - Develop and implement strategies for ongoing investment of Program Income with NSP sub-grantees - Provide technical assistance for CDNC staff for grant programs as well as provide reports and studies to assist with department efforts - Work with department staff to develop and implement community and economic development strategy targeted to PNIP area - Work with department staff to develop and implement community and economic development strategy targeted to PNIP area Program Performance Measures Homes built and sold by sub-grantees Foreclosed homes purchased and resold or rented by sub-grantees Multi-family projects acquired or built (units) Landbanking - # of properties Downpayment assistance to buyers Community meetings/partnership meetings FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 10 0 0 0 0 10 5 5 0 0 5 20 5 5 0 0 5 5 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 4,069 11-17 30,524 99,687 4,119 500,000 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division Total Program Expenditures 4,069 130,211 504,119 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 45,002 (9,094) - 240,099 10,112 - 4,119 500,000 25 Grant Revenue Sub-Total 35,908 250,211 504,144 - - - (2,170) - - (29,669) (120,000) (25) Other Funding Sources - - - Total Program Funding 4,069 130,211 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 11-18 504,119 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services Function Administer County General Funds to nonprofit agencies that have successfully completed a community advisory committee review process and were determined to be qualified to deliver basic needs for individuals and families. Description of Services Work with community agencies and the Outside Agency Citizens Advisory Committee to identify program gaps. Provide support to the Board of Supervisors' appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential services which benefit Pima County residents - Ensure a community planning process is followed to determine priority services - Provide services to vulnerable populations throughout Pima County - Target funding to identify services that reach vulnerable populations - Provide technical assistance and training to non-profit agencies that are receiving funds - Determine which agencies are lacking organizational capacity and at what level assistance can be provided in order to ensure program and contract compliance - Provide community education regarding programs, services, and access to services - Identify effective outreach methods to promote the programs and services funded Program Performance Measures Emergency food and clothing grants Community support grants clients served General Services grants provided General Services clients served Emergency food and clothing clients served Senior service grants Senior service clients served Support services, shelter, domestic violence grants Support services, shelter, domestic violence clients served Youth, young adult, and family support grants Youth, young adult, and family support grants clients served Community support grants FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 6 1,453 22 25,342 20,500 10 1,281 21 6,175 17 11,061 9 10 1,100 23 20,000 24,000 15 1,400 15 5,000 23 15,000 5 10 1,100 23 20,000 24,000 15 1,400 15 5,000 23 15,000 5 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-19 2,442,156 2,483,119 - 2,442,156 2,483,119 - 1,474 - - 1,474 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services 2,440,682 2,483,119 - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,442,156 2,483,119 General Fund Support 11-20 - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment Function Statement Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Regularly attend meetings within identified neighborhoods to provide technical assistance and support in establishing goals - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Work with informal neighborhood groups to help develop capacity for broad participation and collective decision making - Assist community leaders in development of functional neighborhood project proposals - Determine appropriate level of technical assistance needed - Work with new neighborhood groups to evaluate community goals and strategies - Assess neighborhoods knowledge of conducting community plans and provide technical assistance and support Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Community outreach events held Projects completed Evaluations completed Projects Approved/Funded Proposals Developed 35 2 15 0 5 35 3 15 5 5 35 3 15 10 15 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 242,557 15,006 320,480 135,200 277,037 38,918 257,563 455,680 315,955 249 100,000 - - 249 100,000 - 257,563 355,680 315,955 - - - (249) - - Other Funding Sources - - - Total Program Funding 257,563 455,680 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 11-21 315,955 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment 4.00 Program Staffing FTEs 11-22 4.00 4.00 Pima County FY 2015/2016 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Visit Tucson (Metro Tucson Conv & Visitors Bureau) Tucson Regional Economic Opportunities, Inc. (TREO) Community Food Bank, Inc. JobPath Pima Association of Governments Pima Council on Aging Our Family Services, Inc. Southern Arizona AIDS Foundation (SAAF) Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) El Rio Santa Cruz Neighborhood Health Center/El Pueblo TCE Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Tucson Urban League, Inc. Metropolitan Education Commission Primavera Foundation United Way - ECAP Southern Arizona Legal Aid, Inc. (SALA) Youth on Their Own DM 50/Community & Economic Assistance Impact of Southern AZ (aka Catalina Community Services) Jewish Family and Children's Services of Southern Arizona University of Arizona Cooperative Extension, Pima County Cooperative Extension Child and Family Resources, Inc. Interfaith Community Services (ICS) Pima County Community Land Trust St. Elizabeth's Health Center Tucson Children's Museum Southern Arizona Buffelgrass Coordination Center, Inc. University of Arizona, Board of Regents/TMC Mobile Health Program Arivaca Coordinating Council/Human Resource Group, Inc. International Sonoran Desert Alliance (ISDA) Tucson Clean and Beautiful Young Women's Christian Association of Tucson (YWCA) Catholic Community Services (dba Community Outreach Program for the Deaf) Tucson Botanical Garden Tu Nidito Children and Family Services Ajo Chamber of Commerce Tucson Metropolitan Ministry Family Services, Inc. Administration of Resources & Choices Habitat for Humanity United Community Health Center Tucson Meet Yourself El Tour (Perimeter Bicycling) Workforce Development Services Arizona Youth Partnership AZ Childrens Association (dba Las Familias) Humane Borders St. Luke's in the Desert, Inc. (dba St. Luke's Home) Pima Prevention Partnership/Pima County Teen Court 11-23 Funding $3,330,000 441,000 433,300 422,844 298,000 260,940 223,600 180,100 175,300 163,200 112,500 110,971 85,100 82,200 82,000 70,000 67,300 67,200 60,000 59,000 58,900 56,600 55,400 55,400 49,000 49,000 48,647 47,300 45,200 45,000 41,500 40,000 38,100 36,700 36,397 35,100 33,887 33,900 32,200 31,400 28,800 27,930 25,542 25,000 23,000 22,500 22,500 22,000 21,700 (1) (2) (2) (3) (2) (4) (2) (2) (5) (2) (2) (2) (2) (4) (4) Pima County FY 2015/2016 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Rise LLC AZ Childrens Association (dba The Parent Connection) Girl Scout Council of Southern Arizona/Adelante Jovencitas Mobile Meals of Tucson, Inc. Non Profit Industries Chicanos Por la Causa, Inc. Casa de los Ninos International Rescue Committee, Tucson Office United Way of Tucson and Southern AZ Green Valley Assistance Services, Inc. Santa Cruz Valley Heritage Alliance Southwest Fair Housing Council One on One Mentoring Southern Arizona Association for the Visually Impaired (SAAVI) Diaper Bank of Southern Arizona LULAC Youth Conference Flowing Wells Family Resource Center Sunshine Ministries Oro Valley Parade Commity Inc. Greater Oro Valley Chamber of Commerce Total Funding 21,100 20,700 20,600 20,000 19,600 17,000 17,300 16,500 16,400 16,200 14,700 14,500 14,300 14,000 13,800 12,500 5,000 1,000 500 500 $ 8,089,358 (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Wastewater Reclamation Department . (4) Contract budgeted and administered by Community and Economic Development Administration. (5) Contract budgeted in Natural Resources, Parks and Recreation. 11-24 (2) (4) (4) Pima County FY 2015/2016 Adopted Budget Community Services, Employment & Training Expenditures: 24,654,391 Revenues: 17,502,771 137.7 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational & Academic Instruction 6.64% CAA/Emergency Services Network 12.03% One Stop 81.33% Sources of All Funding Operating Transfers 0.53% Fund Balance Decrease 1.45% General Fund Support 27.03% Department Revenue 70.99% 11-25 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Community Services, Employment & Training FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program CAA Emergency Services Network One Stop Vocational and Academic Instruction 2,803,800 14,563,892 1,261,374 2,883,760 16,907,896 1,617,460 2,966,710 20,051,639 1,636,042 Total Expenditures 18,629,066 21,409,116 24,654,391 2,691,206 9,050,830 983,339 2,720,439 11,010,044 1,284,802 2,762,408 13,446,039 1,294,324 12,725,375 15,015,285 17,502,771 5,947,888 6,237,713 6,665,334 341,070 124,000 130,000 (385,267) 32,118 356,286 - - - 18,629,066 21,409,116 24,654,391 15.50 116.20 22.83 9.50 105.93 17.00 10.00 109.70 18.00 154.53 132.43 Funding by Source Revenues CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Staffing (FTEs) 11-26 137.70 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network Function Statement Combat poverty and provide a safety net of basic services for low-income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services Operates the community's Emergency Services Network (ESN) which links a dozen different funding streams with different eligibility guidelines to provide low-income families in crisis situations with utility or rent/mortgage assistance. Includes the Sewer reduction program funded by County Wastewater, a water reduction program through the City's Water Department, a Department of Environmental Quality (DEQ) sponsored landfill fee reduction program, several programs funded by utilities, as well as federal programs that enable ESN to pay a landlord or utility for a family facing eviction or utility shutoff. Couples assistance with case management to ensure that the need for assistance will not be recurring and is delivered by County staff and eight agencies selected through a Request for Proposals (RFP) process. Administers a RFP process with Community Services Block Grant funds to award grants for non-profit and rural agencies to provide community services programs that have a measurable impact on the causes of poverty in Pima County and that produce measurable outcomes in the following priority areas 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs and Services; and 5) Youth Services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County especially those with lower incomes to become economically self-sufficient Program Performance Measures Households receiving utility discounts Households receiving emergency rent, mortgage, or utility assistance FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 4,859 6,575 4,000 6,000 4,000 6,000 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 449,859 2,353,941 456,062 2,427,698 493,680 2,473,030 2,803,800 2,883,760 2,966,710 1,194 - - 1,194 - - Revenues Intergovernmental Miscellaneous Revenue 2,494,757 195,255 2,530,843 189,596 2,537,875 224,533 Grant Revenue Sub-Total 2,690,012 2,720,439 2,762,408 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-27 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network 164,509 337,863 203,678 (5,450) (174,542) - (46,465) - 624 Other Funding Sources - - - Total Program Funding 2,803,800 2,883,760 2,966,710 15.50 9.50 10.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-28 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop Function Statement Promote economic development by ensuring a skilled workforce. Support a healthy business climate by assisting local employers to find and train qualified workers. Reduce poverty and unemployment by helping low-income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. Description of Services Provides assistance and resources to job seekers and employers. Works with industry sectors and other employer groups, such as the Southern Arizona Manufacturing Partnership, to design new training needed to address workforce shortages in fields with high occupational demand. Administers County operated grants that offer a continuum of career development services for eligible youth, adults, and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Delivers workforce services through a network of more than 50 organizations ranging from community based non-profit organizations, faith based organizations to governmental agencies and proprietary trainers. Depending on need, available resources, and eligibility guidelines, the One Stop provides: support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs; services to assist youth toward completion of high school or General Education Diploma (GED); job order registration, applicant screening, and job matching both in person and online. Program Goals and Objectives - Increase incomes of Pima County citizens through job placement, job training, increased educational attainment, increased earning power, increased awareness of career pathways, and focus on quality jobs and livable wages - Prepare and stablize workforce to meet industry needs and support job growth Program Performance Measures Average wage at placement Job seekers served Employers served Placed into unsubsidized employment (or college if under 21) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $12 14,094 703 79% $13 14,000 700 79% $14 14,400 700 80% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 4,084,431 10,471,038 8,423 5,132,866 11,759,333 15,697 5,187,416 14,864,223 - 14,563,892 16,907,896 20,051,639 10,158 32 - - 10,190 - - Revenues Intergovernmental Miscellaneous Revenue 8,118,854 921,786 10,123,834 886,210 12,937,022 509,017 Grant Revenue Sub-Total 9,040,640 11,010,044 13,446,039 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 11-29 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop 5,495,742 5,599,273 6,184,564 346,520 298,542 130,000 (329,200) 37 291,036 Other Funding Sources - - - Total Program Funding 14,563,892 16,907,896 20,051,639 116.20 105.93 109.70 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-30 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: Vocational and Academic Instruction Function Statement Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operate Pima Vocational High School (PVHS) to provide minority, low income, at-risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. Program Goals and Objectives - Engage out-of-school youth in education and assist them to attain a high school diploma - Provide low-skilled at-risk youth the necessary competencies to obtain sustainable employment Program Performance Measures Students who attain a high school diploma Students placed in employment FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 49 42 55 64 60 72 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 944,984 316,390 1,077,117 540,343 1,125,833 510,209 1,261,374 1,617,460 1,636,042 200 - - 200 - - Revenues Intergovernmental 41,887 173,992 172,565 Grant Revenue Sub-Total 41,887 173,992 172,565 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 939,395 1,228 629 1,110,810 - 1,119,902 1,228 629 Other Special Revenue Total 941,252 1,110,810 1,121,759 General Fund Support 287,637 300,577 277,092 - - - (9,602) 32,081 64,626 Other Funding Sources - - - Total Program Funding 1,261,374 1,617,460 1,636,042 22.83 17.00 18.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-31 Pima County FY 2015/2016 Adopted Budget County Free Library Expenditures: 41,884,024 Revenues: 41,068,388 384.11 Function Statement: Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 11.40% Support Services 31.30% Public Services 57.30% Sources of All Funding Fund Balance Decrease 2.16% Federal/State Grants 1.36% Other Revenue 4.22% . Property Taxes 92.26% 11-33 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: County Free Library FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Public Services Support Services 3,850,207 21,238,826 8,685,598 4,920,101 23,282,290 9,570,462 4,775,302 23,998,566 13,110,156 Total Expenditures 33,774,631 37,772,853 41,884,024 Administration Public Services Support Services 28,260,737 1,792,191 746 32,666,797 1,815,000 - 38,728,388 2,340,000 - Total Revenues 30,053,674 34,481,797 41,068,388 - - - (73,566) (1,060,592) (91,797) 3,794,523 4,351,648 907,433 - - - 33,774,631 37,772,853 41,884,024 9.10 375.31 21.00 10.00 357.02 18.00 9.75 354.36 20.00 405.41 385.02 384.11 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Public Services Support Services Total Staffing (FTEs) Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District . The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-34 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Free Library Program: Administration Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership, vision, and strategic planning to fulfill the library's mission, its Community Impact Plan, and Pima County's Economic Development Plan. Deliver quality library services to residents of Pima County through the operation of 27 libraries, online electronic access, and outreach services including the juvenile detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors. Coordinate library services with County departments. Description of Services Report to the County Administrator on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, the Library Foundation, and other community partners. Ensure that library services are responsive and relevant to the communities served. Ensure that the staff is well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relation strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Raise public awareness of library programs and services by using marketing plan strategies to communicate with the public through eNewsletters, social media, media releases, and media stories - Optimize staff capacity through effective and relevant training and recruitment strategies - Develop mutually beneficial partnerships with agencies to ensure all library programs and collaborations result in a positive community benefit Program Performance Measures Subscribers to Library's eNewsletters and social media accounts Media Outcomes Staff training and development opportunities offered Mutually beneficial partnerships developed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 26,897 139 yes yes 27,100 175 yes yes 27,500 200 yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 722,762 3,127,445 584,805 4,335,296 837,149 3,938,153 3,850,207 4,920,101 4,775,302 28,225,492 6,734 3,973 24,538 32,666,797 - 38,728,388 - 28,260,737 32,666,797 38,728,388 Program Funding by Source Revenues Property Taxes Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 11-35 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Free Library Program: Administration - - - (73,237) (1,060,592) (91,797) (24,337,293) (26,686,104) (33,861,289) Other Funding Sources - - - Total Program Funding 3,850,207 4,920,101 4,775,302 9.10 10.00 9.75 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-36 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Free Library Program: Public Services Function Provide residents with information and materials through lending services, library programs and classes, reference and information services, electronic information resources, and public access computers at the Joel D. Valdez Main Library, 26 branch libraries, and one bookmobile. Promote workforce development and literacy for residents of all ages by providing opportunities to learn, create, and connect. Description of Services Contribute to an economically vital and literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and online information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide safe, welcoming places where job seekers are able to enhance employment skills and pursue job search assistance; where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answering questions, and providing personalized assistance and structured programs that focus on the needs of each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima County residents with the information and tools needed to participate successfully in our community Create young readers and ensure that children are better prepared to enter school Improve literacy for children, teens, and adults Provide the resources needed for residents of all ages to explore topics of personal interest Help students succeed in school by providing assistance in homework and other needs Provide safe and comfortable facilities for residents of Pima County to visit and enjoy Support workforce and economic development by assisting job seekers in improving job skills and finding appropriate employment Program Performance Measures Circulation of library materials Library catalog searches Public computer searches Digital downloads Library cardholders Library program attendance Community meeting room attendance Online homework help attendance In person homework help attendance Job help attendance FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 6,659,740 11,720,138 1,445,126 591,330 405,507 303,663 139,057 52,449 14,610 9,836 7,750,000 13,500,000 1,500,000 450,000 445,000 275,000 143,000 50,000 20,000 9,900 6,500,000 14,000,000 1,500,000 650,000 410,000 300,000 150,000 55,000 12,000 10,000 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-37 17,077,612 4,161,214 17,872,150 5,410,140 18,136,791 5,861,775 21,238,826 23,282,290 23,998,566 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Free Library Program: Public Services Program Funding by Source Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 303,041 524,252 955,505 9,393 - 655,000 600,000 510,000 50,000 - 640,000 600,000 555,000 25,000 520,000 1,792,191 1,815,000 2,340,000 - - - (329) - - 19,446,964 21,467,290 21,658,566 Other Funding Sources - - - Total Program Funding 21,238,826 23,282,290 23,998,566 375.31 357.02 354.36 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-38 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Free Library Program: Support Services Function Provide support operations needed for a branch library system including: cataloging and acquisition of library materials; maintenance of library facilities; hiring, payroll processing, and management of human resources; processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget and maximize the level of services offered by library staff Provide well maintained library facilities by having staff submit work orders in a timely manner Hire qualified individuals by performing effective screening of candidates Utilize the most efficient methods possible to order, process, and make new materials available to the public Increase the number of new library materials sent directly to branches to minimize shipping times Program Performance Measures Rate of retention of newly hired staff Percent of new library materials shipped directly to branches Library expenditures within budget Weekly submission of work orders to Facilities Management department FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 80% 92% yes yes 80% 92% yes yes 80% 92% yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,044,611 7,640,987 1,055,546 8,514,916 1,066,964 12,043,192 8,685,598 9,570,462 13,110,156 746 - - 746 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 8,684,852 9,570,462 13,110,156 Other Funding Sources - - - Total Program Funding 8,685,598 9,570,462 13,110,156 21.00 18.00 20.00 Program Funding by Source Revenues Miscellaneous Revenue Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 11-39 Pima County FY 2015/2016 Adopted Budget Economic Development & Tourism Expenditures: Revenues: 1,990,262 FTEs 1,232,212 4.17 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Operating Transfers 38.60% Department Revenue 61.40% 11-41 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Economic Development & Tourism FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Economic Devel & Tourism 1,962,553 2,003,977 1,990,262 Total Expenditures 1,962,553 2,003,977 1,990,262 Economic Devel & Tourism 1,298,336 1,226,077 1,232,212 Total Revenues 1,298,336 1,226,077 1,232,212 - - - 633,264 651,759 774,774 30,953 126,141 (16,724) - - - 1,962,553 2,003,977 1,990,262 Economic Devel & Tourism 4.00 4.00 4.17 Total Staffing (FTEs) 4.00 4.00 4.17 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-42 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Economic Development & Tourism Program: Economic Development & Tourism Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Promote the quality of life in the region in order to create potential growth in business, leisure, corporate business, and sports travel. Description of Services Act as primary liaison with the business, academic, tourism, and sports communities to enhance the economic wellbeing of the region. Provide contract oversight; business development with Tucson Regional Economic Opportunities (TREO), small business assistance organizations, and Ajo community and economic development partners; marketing, training and revenue enhancement programs for Pima County's leased property partners (i.e., Arizona Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, Rillito Race Track, Crooked Tree Golf Course) and regional business attraction and retention agencies in Pima County. Collaborate with the Pima County Stadium District and Natural Resources Park and Recreation (NRPR) personnel and its business and promotional partners in marketing and business strategies for the Kino Sports Complex (KSC) and other public special event facilities. Program Goals and Objectives - Coordinate Pima County's economic development resources - Concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, sports, and cultural development which enhance the quality of life - Develop in partnership with Pima County Health Department and other departments involved in economic development a medical tourism plan to attract visitors and their families arriving in the Tucson area for medical treatment - Develop annual comprehensive tourism promotion marketing plans - Partner with Visit Tucson, Ajo District Chamber of Commerce, Pima Sports and Tourism Authority, and the International Sonoran Desert Alliance (ISDA) - Increase the number of film, commercials, and video production companies utilizing Pima County as their base for shooting or production headquarters - Assist the leased properties in revenue enhancement. - Initiate and develop optional use concepts for County leased property attractions - Develop partnerships with public and private organizations - Involve organizations in economic development, tourism, and cultural development. - Develop and execute marketing initiatives for the Kino Sports Complex (KSC) and Natural Resources Parks & Recreation (NRPR) in collaboration with the Pima County Stadium District and NRPR Department - Assist the number of special events and revenue producing activities at KSC and other County facilities - Assist Natural Resources Parks & Recreation. - Develop trails and other natural resources throughout Pima County including bike and multi-use river loops - Collaborate with the University of Arizona (UA) Science College and other UA departments - Develop a GeoTourism marketing plan attracting visitors to the region - Assist in the assessment of sports facilities and community involvement in Pima County in collaboration with Visit Tucson Program Performance Measures Increase in major events held Number of new sponsored events Collaborative marketing agreements developed Promotional technical assistance provided Additional uses developed for leased properties Increase in business and leisure travelers 11-43 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 5 2 2 10 2 0% 3 2 2 12 1 5% 2 3 2 20 1 5% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Economic Development & Tourism Program: Economic Development & Tourism FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 443,891 1,494,836 23,826 386,753 1,617,224 - 388,639 1,601,623 - 1,962,553 2,003,977 1,990,262 1,004,175 292,069 2,092 1,080,165 144,912 1,000 1,065,600 165,612 1,000 1,298,336 1,226,077 1,232,212 - - - 633,264 651,759 774,774 30,953 126,141 (16,724) Other Funding Sources - - - Total Program Funding 1,962,553 2,003,977 1,990,262 4.00 4.00 4.17 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-44 Pima County FY 2015/2016 Adopted Budget Kino Sports Complex Expenditures: 1,017,170 Revenues: FTEs 144,290 6.00 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Landscape Management 38.27% Recreation 61.73% Sources of All Funding Department Revenue 14.19% General Fund Support 85.81% 11-45 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Kino Sports Complex FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Landscape Management Recreation 336,506 380,255 720,995 364,943 389,241 627,929 Total Expenditures 716,761 1,085,938 1,017,170 Landscape Management Recreation 21,236 124,725 27,090 85,000 48,457 95,833 Total Revenues 145,961 112,090 144,290 570,800 973,848 872,880 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 716,761 1,085,938 1,017,170 Landscape Management Recreation 4.00 2.98 4.00 2.98 4.00 2.00 Total Staffing (FTEs) 6.98 6.98 6.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 11-46 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Kino Sports Complex Program: Landscape Management Function Provide safe and aesthetically pleasing landscapes at Sam Lena Park, the Mulcahy YMCA at Kino Veterans Memorial Community Center, Willie Blake Park, and various County departments. Description of Services Maintain turf, decomposed granite, irrigation, trees, shrubs, and groundcover. Provide litter removal, sports field maintenance, and pathway/parking lot sweeping. Provide maintenance of restrooms, ramadas, ball fields, fencing, graffiti abatement, exercise paths, ball field, and security lighting. Program Goals and Objectives - Provide aesthetically pleasing and safe landscapes - Schedule service occurrences in departments - Provide facilities that present high quality image of community resources - Maintain landscapes at service levels stated in Memorandums of Understanding Program Performance Measures Meet service schedule for departments Areas serviced as specified by Memorandums of Understanding FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 161,591 120,875 54,040 179,610 509,385 32,000 243,108 110,133 36,000 336,506 720,995 389,241 16,804 4,432 23,590 3,500 16,757 31,700 21,236 27,090 48,457 315,270 693,905 340,784 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 336,506 720,995 389,241 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-47 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Kino Sports Complex Program: Recreation Function Maintain the buildings and facility infrastructure of Sam Lena Maintenance Building and Compound, Sam Lena Snack Bar and restroom building, Willie Blake Park restroom building, parking lots, ramadas, exercise pathway, fencing, ball field lights, security lights, exterior of the Kino Veterans Memorial Community Center (Mulcahy YMCA), pool, and bathhouse at the highest possible standard. Description of Services Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep of park buildings and facilities, and to maintain pool, bathhouse, and exterior of community center per contract with the YMCA of Southern Arizona. Provide landscape services and facility reservations for any YMCA programming needs at Sam Lena Park or the Kino Sports Complex. Coordinate with Natural Resources Parks and Recreation Department on pool issues. Program Goals and Objectives - Establish and maintain long-term facility renewal program that focuses on sustainability, accessibility, flexibility, and aesthetics of facilities - Maintain buildings and facilities at their highest level to extend life and usefulness - Use technology for energy efficiency as part of department sustainability program - Upgrade park facilities to improve visitor experience - Be responsive to requests from the YMCA regarding facilities maintenance issues Program Performance Measures Respond within 24 hours to YMCA facility issues Replace outdated and deteriorating restroom Repair outdated and deteriorating ramada roofs at Sam Lena FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes no n/a yes yes n/a yes n/a yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 96,177 284,078 102,376 262,567 67,236 560,693 380,255 364,943 627,929 101,320 23,405 85,000 - 95,833 - Operating Revenue Sub-Total 124,725 85,000 95,833 General Fund Support 255,530 279,943 532,096 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 380,255 364,943 627,929 2.98 2.98 2.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Program Staffing FTEs 11-48 Pima County FY 2015/2016 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 18,288,045 Revenues: FTEs 2,198,376 268.50 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Special Projects/Trades Division 5.86% Departmental Services 11.73% GIS & Multimedia Services 3.25% Recreation 23.76% Natural Resource Parks 17.76% Planning 3.39% Operations 34.25% Sources of All Funding Fund Balance Decrease 6.13% Department Revenue 11.44% General Fund Support 82.43% 11-49 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Natural Resources, Parks & Recreation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Expenditures 1,042,712 4,044 368,549 2,378,645 6,991,709 189,491 4,445,746 2,143,340 2,145,751 675,495 2,567,053 5,448,529 714,389 4,362,783 2,241,513 2,145,154 594,366 3,248,860 6,263,219 619,500 4,345,185 1,071,761 17,564,236 18,155,513 18,288,045 82,926 749 7 493,188 283,350 422,463 641,080 7,272 71,601 512,595 216,800 585,700 1,500 71,601 1,317,525 207,550 600,700 1,000 1,931,035 1,388,196 2,198,376 16,032,976 16,161,236 15,836,926 (874,993) (360,000) (925,310) 475,218 966,081 1,178,053 - - - 17,564,236 18,155,513 18,288,045 7.00 7.80 28.50 95.28 3.00 80.83 26.50 5.00 10.80 28.50 104.40 3.00 86.58 30.50 11.00 6.75 30.00 107.50 2.00 80.25 31.00 248.91 268.78 268.50 Funding by Source Revenues Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Staffing (FTEs) 11-50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services Function Provide management, leadership, and strategic master planning for Pima County's system of parks and natural resources. Description of Services Provide direction, organize, manage, and administer the activities of the department management and staff. Implement departmental policies and procedures consistent with County policies. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Maintain liaison with community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Act as liaison with other governmental and private agencies in developing and monitoring contracts, agreements, and Intergovernmental Agreements (IGA), including, but not limited to County leased properties. Ensure appropriate compliance with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, advisory, and defense support of departmental tort related claims and lawsuits. Program Goals and Objectives - Process Special Event permits, contracts, and IGAs in a timely fashion - Process Personnel Action Forms (PAFs), timecards, and Family Medical Leave Act (FMLA) paperwork in a timely and effective manner - Operate department in efficient and cost effective manner Program Performance Measures Special Event permits, contracts, IGAs completed on time Timecards, PAFs, and FMLA requests processed on time Information requests from administration answered within two business days FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 823,891 218,821 546,788 1,598,963 879,298 1,265,856 1,042,712 2,145,751 2,145,154 925 5,787 44 - - 6,756 - - 75,708 462 71,601 - 71,601 - 76,170 71,601 71,601 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total 11-51 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services 958,983 2,075,751 1,835,972 - - 238,937 803 (1,601) (1,356) Other Funding Sources - - - Total Program Funding 1,042,712 2,145,751 2,145,154 7.00 5.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-52 11.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Development Function Manage and implement various planning, design, and construction projects related to the in-lieu fees Special Funds: Pima County Far West, Pima County Northeast, Pima County Northwest, Pima County Southeast, and Pima County Southwest. Description of Services Plan, design, and develop trails, parks, and other properties to be used as parks and recreation facilities as part of the in-lieu fees special funds program. (Note: Beginning in fiscal year 2013/14 the Development program budget is absorbed in the Planning and Special Projects/Trades Division program budgets.) Program Goals and Objectives - Meet all Capital Improvement Project (CIP) requirements for developing projects for the in-lieu fees program - Comply with all regulatory agency standards for developing projects for the in-lieu fees program - Identify and meet all federal and state project standards for developing projects for the in-lieu fees program Program Performance Measures Monitor new tentative plat approvals are in compliance with collection requirements FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 15 n/a n/a FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures 4,044 - - 4,044 - - 749 - - 749 - - 3,295 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 4,044 - - Program Funding by Source Revenues Investment Earnings Operating Revenue Sub-Total General Fund Support - Program Staffing FTEs 11-53 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: GIS & MultiMedia Services Function Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Create and manage NRPR's technical infrastructure and coordinate special Information Technology (IT) projects. Interact with the public, County staff, and other agencies through NRPR's customer service desk. Description of Services Update and maintain the NRPR website. Generate Geographic Information System (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Provide computer hardware, software, Internet access, and website maintenance as the liaison with the Information Technology Department. Provide records retention management oversight for the department. Administer the NRPR IT Plan and coordinate ordering hardware and software. Program Goals and Objectives - Capture comprehensive spatial data for all NRPR properties and integrate this information into the County-wide GIS system - Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer - Maintain accurate records for NRPR datasets and implement Pima County's record retention policies - Increase public awareness of NRPR facilities, services, and programs through a comprehensive identity program and expanded Web presence Program Performance Measures Web pages designed GIS products used Park identity programs created FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 40 320 16 45 340 20 60 350 20 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 360,406 8,143 638,904 36,591 548,868 45,498 368,549 675,495 594,366 7 - - 7 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-54 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: GIS & MultiMedia Services 377,021 675,495 594,366 (8,479) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 368,549 675,495 594,366 7.80 10.80 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 11-55 6.75 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Function Manage, maintain, and conserve natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Act as the primary land manager of the Conservation Land Management Program. Provide Natural Resources, Parks and Recreation (NRPR) staff with technical advice and direction related to projects potentially impacting flora and fauna. Description of Servcies Manage and protect mountain parks and natural resource parks, natural preserves, non-urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR managed lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Assist with implementation of a Multi-Species Conservation Plan (MSCP) for the County by managing mitigation lands consistent with MSCP and U.S. Fish and Wildlife (USFW) conditions. Program Goals and Objectives - Develop, implement, and monitor management plans for open space properties - Monitor and maintain non-urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites - Support implementation of a Federal Section 10 permit for Pima County, Multi-species Conservation Plan - Achieve the outcomes identified in the plan - Achieve the level of stewardship required by U. S. Fish and Wildlife to maintain the permit - Increase the level of public participation in environmental and conservation education programs Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 35,100 15 262,000 36,900 10 272,000 37,000 15 275,000 2 128 2 135 4 145 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,591,696 786,949 1,569,090 997,963 1,945,899 1,302,961 2,378,645 2,567,053 3,248,860 47,888 142,455 20,000 131,000 20,000 135,300 190,343 151,000 155,300 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues 11-56 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Intergovernmental Investment Earnings Grant Revenue Sub-Total 1,406 23 49,487 858 353,044 3,000 1,429 50,345 356,044 297,790 3,626 - 250,000 61,250 720,000 86,181 301,416 311,250 806,181 1,902,068 2,042,967 2,416,323 (867,672) (360,000) (1,189,247) 851,061 371,491 704,259 Other Funding Sources - - - Total Program Funding 2,378,645 2,567,053 3,248,860 28.50 28.50 Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-57 30.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Function Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to new construction and development while providing opportunities for the public to be physically active. Provide sports fields, courts, ramadas, and playgrounds for youth recreational and sports activities. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 39 parks, with 80 ball fields (56 lighted) while coordinating with various sports organizations using the ball fields. Maintain reservable ramadas and 39 playgrounds to American Standards for Testing and Materials (ASTM) standards and Consumer Product Safety Commission (CPSC) guidelines. Maintain the grounds of the downtown government complex. Manage, operate, and maintain the Urban Loop path system of over 70 miles of paved paths including four river parks. Update, coordinate, and implement a comprehensive division safety program. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads Develop replacement programs for playground structures at national standards Remove graffiti at parks within 72 hours at least 85% of the time Operate and maintain urban parks at industry standards Develop funded cyclic maintenance program for the County's ball fields, buildings, and other infrastructure Replace all outdated ball field lighting systems with energy efficient and "Dark Skies" friendly ball field lighting systems that are operated by a central control system - Replace outdated and inefficient irrigation systems with more efficient and effective irrigation systems - Work closely with Tucson Water to connect parks that are within the service areas and are cost effective for reclaimed water systems to reduce the amount of potable water used in parks - Develop and update a Heavy Maintenance Plan for each park Program Performance Measures Paved miles of river parks, Urban Loop, and Sun Loop maintained Ball fields operated and maintained Lighted ball fields operated and maintained Urban parks operated and maintained Playgrounds operated, maintained and inspected FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 81 80 55 38 40 96 80 56 39 41 98 83 59 39 38 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,148,934 2,718,957 123,818 3,506,946 1,872,083 69,500 4,257,954 1,803,265 202,000 6,991,709 5,448,529 6,263,219 1,325 96,146 185,879 500 48,000 168,300 600 39,300 167,650 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services 11-58 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Operating Revenue Sub-Total 283,350 216,800 207,550 6,708,359 5,231,729 6,030,669 Net Operating Transfers In/(Out) - - 25,000 Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 6,991,709 5,448,529 6,263,219 95.28 104.40 General Fund Support Program Staffing FTEs 11-59 107.50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design, and construct recreational trails consistent with the Pima Regional Trails System Master Plan (2011). Description of Services Review and comment on rezoning, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Pima Regional Trails System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understanding, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process Implement and periodically update the Pima Regional Trails System Master Plan Resolve access challenges to the public lands that surround Tucson Prepare management plans for new open space properties as they are acquired Design public facilities on newly acquired open space properties Program Performance Measures Consistent and regular application of the Pima Regional Trails System Master Plan Regional Trail concepts generated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% yes yes 100% 100% yes yes 100% 100% yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 160,277 297 28,917 189,389 233,000 292,000 184,850 434,650 - 189,491 714,389 619,500 29 200 - - 229 - - Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 11-60 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total 420,051 2,183 - - 422,234 - - General Fund Support 140,713 143,698 145,850 1,158 - - (374,843) 570,691 473,650 Other Funding Sources - - - Total Program Funding 189,491 714,389 619,500 3.00 3.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-61 2.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation Function Operate community centers, recreation centers, swimming pools, art and leisure classes, Mike Jacob Sportspark, and three shooting ranges. Operate parks and recreation elements in Ajo, AZ. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age-appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and other venues Provide a safe environment at all locations and properly document activities and issues Provide trained professional staff and volunteers Provide safe modern recreation facilities within existing resources Identify and rectify facilities issues such as safety related problems at recreation sites Maintain clean secure facilities Identify and repair all mechanical maintenance issues at recreation sites - Complete repairs within two weeks Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Staff safety training seminars held bi-annually and as needed Accidents reported within two days Routine aquatics and building repairs completed within two weeks FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 160,524 128,669 29,764 11,006 2 90% 90% 160,000 130,000 30,000 11,000 2 90% 90% 160,000 130,000 30,000 11,000 2 90% 90% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,314,283 1,104,438 27,025 3,348,582 1,014,201 - 3,299,290 1,045,895 - 4,445,746 4,362,783 4,345,185 170 1,209 93,593 718 545,390 96,600 489,100 96,600 504,100 641,080 585,700 600,700 Program Funding by Source Revenues Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 11-62 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation 3,804,666 3,777,083 3,744,485 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 4,445,746 4,362,783 4,345,185 80.83 86.58 General Fund Support Program Staffing FTEs 11-63 80.25 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division Function Provide skilled technical services to maintain existing Natural Resources, Parks and Recreation (NRPR) parks, Pima County attractions, and related utility infrastructures. Build new parks, trailheads, utility infrastructures. Restore and repair existing park infrastructure. Perform activities related to the routine maintenance, enhancement, and repair of NRPR historic structures, utility infrastructures, and Natural Resources properties. Description of Services Provide skilled technical services for all NRPR properties including fourteen recreation and fine arts centers, various open space properties and ranches, natural resources and preserves, nine public swimming pools, dog parks, NRPR parks, shooting ranges, various government and community buildings, historic structures managed by NRPR, Pima County Attraction properties, and water works systems throughout Pima County. Perform activities related to skilled technical services for NRPR properties including; well monitoring, maintenance, and repairs; historic building maintenance and repairs; road maintenance; and water system construction, maintenance, and repair. Provide skilled technical services for NRPR and other Pima County departments including Regional Flood Control District (RFCD), Office of Sustainability and Conservation (SUS), Pima County Department of Transportation (PCDOT), Regional Wastewater Reclamation Department (RWRD) Program Goals and Objectives - Provide skilled technical services for natural resources open space properties - Monitor and maintain water wells on NRPR properties - Provide skilled technical services at NRPR trailheads - Provide skilled technical services at NRPR parks, historic structures managed by NRPR, and Pima County attractions - Build, maintain, repair, and restore NRPR parks and other Pima County attractions - Provide skilled technical services for other Pima County departments - Perform maintenance and repair work for other Pima County departments including RFCD, SUS, PCDOT, RWRD Program Performance Measures NRPR properties and infrastructures built, maintained, repaired, or restored FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 68 70 80 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,528,093 615,247 1,679,133 562,380 737,017 334,744 2,143,340 2,241,513 1,071,761 5,469 - 500 1,000 1,000 5,469 1,500 1,000 1,803 - - 1,803 - - Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Miscellaneous Revenue Other Special Revenue Total 11-64 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division 2,137,871 2,240,013 1,069,261 - - - (1,803) - 1,500 Other Funding Sources - - - Total Program Funding 2,143,340 2,241,513 1,071,761 26.50 30.50 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-65 31.00 Pima County FY 2015/2016 Adopted Budget School Superintendent Expenditures: 3,490,766 Revenues: 2,146,000 FTEs 13.50 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 9.33% Administration 19.82% School Reserve Programs 52.60% Educational Services 18.25% Sources of All Funding General Fund Support 38.52% Department Revenue 61.48% 11-67 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: School Superintendent FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Accounting Administration Educational Services School Reserve Programs 319,056 485,593 652,352 2,061,588 325,296 510,357 668,683 2,369,000 325,749 692,083 636,934 1,836,000 Total Expenditures 3,518,589 3,873,336 3,490,766 Administration Educational Services School Reserve Programs 47,314 1,607 1,886,606 100,000 4,000 2,369,000 300,000 10,000 1,836,000 Total Revenues 1,935,527 2,473,000 2,146,000 1,408,080 1,400,336 1,344,766 - - - 174,982 - - - - - 3,518,589 3,873,336 3,490,766 Accounting Administration Educational Services 5.00 6.00 3.00 4.00 5.00 5.00 4.00 5.00 4.50 Total Staffing (FTEs) 14.00 14.00 13.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-68 Pima County FY 2015/2016 Adopted Budget Program Summary Department: School Superintendent Program: Accounting Function Perform mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform accounting services related to revenues, expenditures, and budgeting for all school districts in Pima County with minor exemptions for those operating under A.R.S. 15-914.01. Establish applicable property tax levies for each school districts in Pima County. Ensure tax levies are appropriated in accordance with the operating budget duly adopted by each school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for those districts whose finances are managed by the Superintendent of Schools. Determine new and innovative methods to provide enhanced services to school districts on the management of their financial operations. Program Goals and Objectives - Meet all statutory and regulatory requirements of Title 15 and other legal mandates on school budgets and finance - Provide technical assistance on budgeting and finance to any school district in Pima County - Provide technical support to school districts who wish to enhance or modernize their accounts payable system towards e-payables, P-Cards, and other non-cash methods Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned School district revenue collected School district expenditures processed Accounting transactions School district warrants issued School districts provided with budgeting/finance assistance $980,931,556 $636,581,909 13,088,142 69,069 17 $1,000,000,000 $645,000,000 14,000,000 71,000 17 $1,200,000,000 $670,000,000 15,000,000 73,000 17 FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 315,031 4,025 319,696 5,600 317,910 7,839 319,056 325,296 325,749 319,056 325,296 325,749 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 319,056 325,296 325,749 5.00 4.00 4.00 Program Funding by Source General Fund Support Program Staffing FTEs 11-69 Pima County FY 2015/2016 Adopted Budget Program Summary Department: School Superintendent Program: Administration Function Administer legally mandated functions of the office required by Title 15, 16, and 19 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record teaching certificates for all certificated individuals in Pima County. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal/regulatory mandated services related to regular and special elections that are required of Arizona county school superintendents - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families FY 2013/2014 Actual Program Performance Measures FY 2014/2015 Estimated 50,140 3 4 Certifications for teachers/administrators maintained Governing Board members appointed School district elections conducted FY 2015/2016 Planned 52,000 3 16 FY 2013/2014 Actual 54,000 3 7 FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 353,979 131,614 354,657 155,700 341,906 350,177 485,593 510,357 692,083 47,314 100,000 300,000 47,314 100,000 300,000 438,279 410,357 392,083 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 485,593 510,357 692,083 6.00 5.00 5.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-70 Pima County FY 2015/2016 Adopted Budget Program Summary Department: School Superintendent Program: Educational Services Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, and non-profit organizations to provide comprehensive services to educators and students. Ensure that the Superintendent of Schools' office creates a link for different educational service agencies for the benefit of schools. Register and track all students in Pima County who are attending private schools or are being homeschooled. Program Goals and Objectives - Develop and lead collaborative efforts between governments as well as community, non-profit, and educational organizations in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom - Continue ensuring proper tracking of homeschool and private school data for children in Pima County FY 2013/2014 Actual Program Performance Measures FY 2014/2015 Estimated 23 537 868 Special programs developed and coordinated Home school children tracked Private school children tracked FY 2015/2016 Planned 20 625 900 FY 2013/2014 Actual 18 700 950 FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 391,792 260,560 413,403 255,280 377,334 259,600 652,352 668,683 636,934 1,607 4,000 10,000 1,607 4,000 10,000 650,745 664,683 626,934 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 652,352 668,683 636,934 3.00 5.00 4.50 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-71 Pima County FY 2015/2016 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Function Administer educational programs for students in the Pima County Juvenile Detention Center and the Pima County Adult Detention Center. Provide access to educational programs at neighboring school districts for students residing in remote and unincorporated areas of Pima County. Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts covering multi-county areas, including Pima County. Description of Services Provide educational services to students considered at-risk, incarcerated, or with special needs in the County juvenile and adult detention facilities through the Pima Accommodation District. Transport students who reside in remote and unincorporated areas of Pima County and are not part of a public school district, such as Mt. Lemmon and the Lukeville community, to a neighboring school district to be provided a K-12 education. Provide specialized educational programs in consortium with local school districts including professional development programs, constituency programs, and programs where services can be accomplished more efficiently and economically as multi-district or multi-county programs through the Pima Special Programs. Provide programs for the unserved or underserved school age children in conjunction with and in response to federal, state, or local agency concerns. (Note: This is the combination of two programs, Pima Accommodation District and Pima Special Programs, which were previously presented seperately. This change was effective with the fiscal year 2013/2014 Adopted Budget.) Program Goals and Objectives - Provide students with access to public education as required by A.R.S. 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with a high school education as established by the Arizona State Board of Education to earn a high school diploma or a general equivalency diploma (GED) - Develop service programs for underserved school districts, charter schools, and other educational institutions in Pima County or on a multi-county level - Maintain funding levels for programs to ensure quality services for local school districts, charter schools, and other educational communities and ensure that Pima County schools meet federal and state educational mandates FY 2013/2014 Actual Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to Tanque Verde Unified School District Students transported from Lukeville to Ajo Unified School District Special programs operated FY 2014/2015 Estimated FY 2015/2016 Planned 34 31 3 34 33 3 50 34 3 81 23 76 20 65 18 FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 2,061,588 2,369,000 1,836,000 2,061,588 2,369,000 1,836,000 - 1,869,000 500,000 1,536,000 300,000 - 2,369,000 1,836,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-72 Pima County FY 2015/2016 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Revenues Intergovernmental Other Revenue Total 1,886,606 - - 1,886,606 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 174,982 - - Other Funding Sources - - - Total Program Funding 2,061,588 2,369,000 1,836,000 Fund Balance Decrease/(Increase) 11-73 Pima County FY 2015/2016 Adopted Budget Stadium District Expenditures: 5,209,619 Revenues: FTEs 2,504,162 44.75 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional sports organizations that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Stadium District Operations 100% Sources of All Funding Transient Lodging Tax 27.61% Department Revenue 30.54% Fund Balance Decrease 11.78% Operating Transfers 30.07% 11-75 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Stadium District FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Stadium District Operations 4,689,443 5,253,097 5,209,619 Total Expenditures 4,689,443 5,253,097 5,209,619 Stadium District Operations 2,673,661 2,656,135 2,504,162 Total Revenues 2,673,661 2,656,135 2,504,162 - - - 1,249,796 2,854,192 1,739,664 765,986 (257,230) 965,793 - - - 4,689,443 5,253,097 5,209,619 Stadium District Operations 40.17 40.18 Total Staffing (FTEs) 40.17 40.18 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: 44.75 44.75 Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2017. 11-76 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations Function Provide venues for both community use and revenue generating events. Provide management and administrative functions at the Stadium. Maintain the buildings and facility infrastructure of the Stadium District to the highest possible standard. Maintain athletic fields as well as landscaping of Stadium District common areas. Provide landscape maintenance services and best management practices for the Kino Environmental Restoration Project (KERP). Description of Services Provide services and facilities for community recreation and activities such as special benefits, community events, sports events, gem shows, and concerts. Maintain landscape and parking lot areas of the Kino Sports Complex including maintenance of decomposed granite, irrigation, trees, shrubs, groundcover, litter removal, sign replacement and parking lot sweeping. Manage Kino Environmental Restoration Project including mosquito control for West Nile virus abatement, water harvesting, non-native and invasive species control, maintenance of six riparian habitats and permit compliance. Provide oversight and direction of the Kino Sports Complex including the community center and pool, KERP, Sam Lena Park, and Willie Blake Park. Provide coordination of landscape maintenance for various County facility grounds. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel and scheduling of resources. Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep on Stadium District buildings and facilities. Program Goals and Objectives - Maintain a long-term facility renewal and development plan that focuses on sustainability, accessibility, flexibility, and aesthetics of facilities - Maintain buildings and facilities at their highest level to extend life and usefulness - Establish a building asset inventory and replacement cycle - Use technology for energy efficiency as part of department sustainability program - Utilize customer input for consideration in future development of resources - Maximize the harvesting of storm water for irrigation of Stadium District, Kino Sports Complex, and adjacent County landscapes - Manage weirs and recycle pump system to efficiently manage water flows through all stream courses and into irrigation pond to offset the need to purchase reclaimed water for irrigation purposes - Ensure landscapes and fields are safe and maintained at the highest quality in an efficient manner - Use productivity standards assigned to the various tasks performed - Maintain a schedule of landscape service occurrences - Develop business operations model to account for new type of customer base that includes sales, scheduling, contracting, event support services, billing, and customer service follow up Program Performance Measures Non-sports related community events scheduled Irrigation efficiency levels met Meet capital replacement target Productivity standards levels met 11-77 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 90% 72% 80% 12 95% 85% 85% 12 95% 85% 85% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,068,702 2,190,660 430,081 2,312,592 2,723,005 217,500 2,329,497 2,607,622 272,500 4,689,443 5,253,097 5,209,619 1,511,582 3,990 8,196 1,149,893 1,590,000 21,135 1,045,000 1,563,000 10,000 931,162 2,673,661 2,656,135 2,504,162 - - - 1,249,796 2,854,192 1,739,664 765,986 (257,230) 965,793 Other Funding Sources - - - Total Program Funding 4,689,443 5,253,097 5,209,619 40.17 40.18 44.75 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-78 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Expenditures Health Services Behavioral Health Behavioral Health Health Mandates Research & Planning Restoration to Competency Total Behavioral Health Environmental Quality Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Environmental Quality Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Pima Animal Care Center Records & Administration Total Health Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security TOTAL Health Services 12-1 10,230,842 13,827,948 12,500,000 1,692,609 780,956 125,918 - 11,011,798 13,827,948 12,625,918 1,692,609 38,251,399 906,874 39,158,273 1,430,861 - 782 2,817,531 65,156 252,600 1,308,000 880,366 782 2,817,531 65,156 252,600 1,430,861 1,308,000 880,366 1,430,861 5,324,435 6,755,296 - 1,551,068 8,333,818 6,942,630 4,320,411 983,389 8,801,390 3,857,933 1,551,068 8,333,818 6,942,630 4,320,411 983,389 8,801,390 3,857,933 - 34,790,639 34,790,639 413,736 - 2,739,577 2,173,073 3,153,313 2,173,073 413,736 4,912,650 5,326,386 40,095,996 45,934,598 86,030,594 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues Health Services Behavioral Health Behavioral Health Health Mandates Research & Planning Total Behavioral Health 69,765 - 780,956 125,918 780,956 69,765 125,918 69,765 906,874 976,639 Environmental Quality Administration Air Communications and Outreach Enforcement Tire Recycling Program Water and Waste Total Environmental Quality - 15,000 2,262,919 192,000 7,050 1,108,000 791,850 15,000 2,262,919 192,000 7,050 1,108,000 791,850 - 4,376,819 4,376,819 Health Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Pima Animal Care Center Records & Administration Total Health - 4,842,094 3,970,026 2,967,504 6,495,555 1,873,000 4,842,094 3,970,026 2,967,504 6,495,555 1,873,000 - 20,148,179 20,148,179 - 2,279,703 2,847,427 2,279,703 2,847,427 - 5,127,130 5,127,130 69,765 30,559,002 30,628,767 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security TOTAL Health Services 12-2 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Health Services Behavioral Health Behavioral Health Restoration to Competency Total Behavioral Health 7.00 6.00 13.00 Environmental Quality Administration Air Communications and Outreach Enforcement Solid Waste Management Water and Waste Total Environmental Quality 5.00 22.00 3.00 7.00 3.00 5.00 45.00 Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Pima Animal Care Center Records & Administration Total Health 12.00 105.00 74.00 57.00 13.00 84.00 29.00 374.00 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security TOTAL Health Services 8.50 2.00 10.50 442.50 12-3 Pima County FY 2015/2016 Adopted Budget Behavioral Health Expenditures: 39,158,273 Revenues: FTEs 976,639 13.00 Function Statement: Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of Banner - University Medical Center South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Restoration to Competency 4.32% Behavioral Health 28.12% Research & Planning 32.24% Health Mandates 35.32% Sources of All Funding Department Revenue 2.49% General Fund Support 97.51% 12-5 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Office of Emergency Management & Homeland Security FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Emergency Mgt/Homeland Security OEM Radio System 1,304,498 458,355 2,297,586 1,589,814 3,153,313 2,173,073 Total Expenditures 1,762,853 3,887,400 5,326,386 973,148 744,543 1,616,999 2,610,372 2,279,703 2,847,427 1,717,691 4,227,371 5,127,130 General Fund Support 553,191 680,587 850,862 Net Operating Transfers In/(Out) 303,193 (847,206) (864,266) (811,222) (173,352) 212,660 - - - 1,762,853 3,887,400 5,326,386 8.15 3.00 7.15 2.00 8.50 2.00 11.15 9.15 10.50 Funding by Source Revenues Emergency Mgt/Homeland Security OEM Radio System Total Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Emergency Mgt/Homeland Security OEM Radio System Total Staffing (FTEs) 12-6 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Behavioral Health Program: Behavioral Health Function Fund and administer the County's payments to behavioral health systems; oversee and fund the County's responsibilities related to involuntary commitment statutes. Description of Services Pay the County's mandated payments to the state Seriously Mentally Ill (SMI) system pursuant to ARS 11-297.A.2., as well as the County's mandated payments regarding Sexually Violent Persons (SVP) pursuant to the Arizona Community Protection and Treatment Center (ACPTC) program. Program Goals and Objectives - Emphasize better coordination of care and diversion out of the involuntary commitment process by analyzing data and trends and working with Community Partnership of Southern Arizona (CPSA) and local providers to streamline related processes and divert inappropriate referrals to the involuntary commitment process Program Performance Measures Timely processing of monthly mandated payments to state Monthly audits of reports related to involuntary commitment contract FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 12 12 12 12 12 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 366,931 8,912,804 358,070 9,996,600 685,833 10,325,965 9,279,735 10,354,670 11,011,798 67 - - 67 - - 336,439 116,571 780,956 336,439 116,571 780,956 9,004,421 10,238,099 10,230,842 (60,000) - - (1,192) - - Other Funding Sources - - - Total Program Funding 9,279,735 10,354,670 11,011,798 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 3.00 Program Staffing FTEs 12-7 3.00 7.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Behavioral Health Program: Health Mandates Function Fund and administer the County's contributions to State health programs. Fund and administer the County's contracts for correctional health care and forensic examination mandates. Adjudicate correctional health care claims to minimize County liability. Description of Services Pay the County's contribution to AHCCCS; contract for and fund provision of the County's mandated responsiblities for forensic evidence collection and provision of correctional health care services to those detained at the Pima County Adult and Juvenile Detention facilities; adjudicate correctional health care claims to limit County liability by diverting to other potential payers and contracting with AHCCCS for Federal Financial Participation on eligible claims. Program Goals and Objectives - Avoid sactions and penalties through timely payment of the County's contributions to state healthcare delivery systems - Limit County liability by aggressively adjudicating correctional health care claims for appropriate payment - Ensure compliance with mandates regarding collection of forensic evidence in cases of abuse or sexual assault through contracts with local agencies - Ensure effective and efficient provision of mandated health services to detainees at the Pima County Adult and Juvenile Detention facilities through contract audit and supervision Program Performance Measures Bi-monthly review of forensic exam services contracts and payments Timely payments of County AHCCCS contributions Monthly audits on contract staffing levels in correctional health care contract Performance indicators and other liquidated damages are examined for assessment on a monthly basis FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 24 24 24 11 12 11 12 12 12 12 12 12 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures 12,221,989 13,710,923 13,827,948 12,221,989 13,710,923 13,827,948 105,690 69,765 69,765 105,690 69,765 69,765 12,116,299 13,641,158 13,758,183 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 12,221,989 13,710,923 13,827,948 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 12-8 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Behavioral Health Program: Research & Planning Function Administer the County's IGA with Arizona Board of Regents (ABOR) on behalf of Banner - University Medical Center South Campus (formerly University Physicians Healthcare Hospital) for the lease and operation of University Medical Center South Campus (previously UPH Hospital, previously Kino Community Hospital). Description of Services Monitor and/or audit the lease contract between Pima County and ABOR for compliance to terms of the lease and related payments, and support of hospital inventory functions for the Behavioral Health Pavilion. Program Goals and Objectives - Ensure compliance with terms of the lease contract between Pima County and ABOR including related payments and inventory functions - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services pursuant to the terms of the lease agreement to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable Payments to contractor are made on a timely basis FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 231,888 14,407,505 16,200,000 124,918 12,501,000 14,639,393 16,200,000 12,625,918 275 11,859 - - 12,134 - - Miscellaneous Revenue - - 125,918 Grant Revenue Sub-Total - - 125,918 14,627,259 16,200,000 12,500,000 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 14,639,393 16,200,000 12,625,918 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support 5.00 Program Staffing FTEs 12-9 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Behavioral Health Program: Restoration to Competency Function Administer the County's responsibility regarding Restoration to Competency (RTC) in conjunction with Superior Court, Arizona State Hospital, and Pima County Adult Detention Complex. Description of Services Administer and fund the County's local RTC program housed in the Pima County Adult Detention Complex; fund out of custody restoration as ordered by Superior Court; and fund services provided for RTC at Arizona State Hospital as needed. Program Goals and Objectives - Monitor and fund the County's Restoration to Competency program and related responsibilities to ensure services are appropriate and to conserve taxpayer funds - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than one patient per month while not exceeding the budget funding for the RTC program Program Performance Measures Timely payment made for out of custody RTC services Fewer than one RTC patients per month referred to Arizona State Hospital FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% yes 100% yes 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 314,163 147,032 593,099 1,405,000 544,034 1,148,575 461,195 1,998,099 1,692,609 Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total 140,000 61,881 - - 201,881 - - General Fund Support 259,314 1,998,099 1,692,609 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 461,195 1,998,099 1,692,609 Program Funding by Source Revenues 6.00 Program Staffing FTEs 12-10 6.00 6.00 Pima County FY 2015/2016 Adopted Budget Environmental Quality Expenditures: 6,755,296 Revenues: FTEs 4,376,819 45.00 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Solid Waste Management, Tire Program Management, and Wildcat Dumping Program have been added to the Environmental Quality Department. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control; Title 49, Chapter 881, Administrative Rules R-18-13-201 through R18-132703; 40 CFR 258.1 through 258.75, Appendix I and Appendix II Expenditures by Program Water and Waste 13.03% Administration 0.01% Tire Recycling Program 19.37% Air 41.71% Solid Waste Management 21.18% Enforcement 3.74% Communication and Outreach 0.96% Sources of All Funding Operating Transfers-In 9.66% Fund Balance Decrease 4.70% General Fund Support 21.10% Department Revenue 64.54% 12-11 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Environmental Quality FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste 321,955 2,170,329 240,950 (21,739) 1,697,308 1,121,480 864,909 19,763 2,872,641 231,862 256,086 1,365,904 1,222,987 898,537 782 2,817,531 65,156 252,600 1,430,861 1,308,000 880,366 Total Expenditures 6,395,192 6,867,780 6,755,296 Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste 20,793 2,035,400 188,753 8,490 129,787 1,204,865 886,193 15,000 2,220,052 192,000 7,050 1,108,000 791,850 15,000 2,262,919 192,000 7,050 1,108,000 791,850 Total Revenues 4,474,281 4,333,952 4,376,819 - 1,365,904 1,430,861 684,779 597,373 628,885 1,236,132 570,551 318,731 - - - 6,395,192 6,867,780 6,755,296 5.00 18.56 2.88 4.00 28.00 6.73 5.00 21.83 2.88 6.00 3.00 6.73 5.00 22.00 3.00 7.00 3.00 5.00 65.17 45.44 45.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Staffing (FTEs) 12-12 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Administration Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely efficient, and cost effective delivery of departmental services - Have knowledgeable and professional employees - Develop and improve new and existing processes to meet customers' needs Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue Process improvements identified and implemented Administrative support and information provided to all department functions FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% yes yes yes 100% yes yes yes 100% yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 609,880 (287,925) 346,113 (326,350) 780 2 321,955 19,763 782 7,222 13,571 15,000 15,000 20,793 15,000 15,000 - - - Net Operating Transfers In/(Out) 325,966 - - Fund Balance Decrease/(Increase) (24,804) 4,763 (14,218) Other Funding Sources - - - Total Program Funding 321,955 19,763 782 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support 5.00 Program Staffing FTEs 12-13 5.00 5.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Air Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Stationary source inspections Stationary source permits issued with revisions Activity permits issued Average air monitoring data recovery rate NAAQS air pollutant standards met FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 42 129 227 452 98% yes 42 84 33 395 98% yes 42 55 60 391 98% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 1,307,177 830,400 32,752 1,708,052 987,731 176,858 2,013,907 655,432 148,192 2,170,329 2,872,641 2,817,531 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 577,082 65 618,952 - 671,919 - Grant Revenue Sub-Total 577,147 618,952 671,919 Revenues Licenses & Permits Fines & Forfeits Miscellaneous Revenue 1,274,792 165,720 17,741 1,591,000 10,100 1,591,000 - Other Special Revenue Total 1,458,253 1,601,100 1,591,000 - - - 412,946 403,214 409,671 (278,017) 249,375 144,941 Other Funding Sources - - - Total Program Funding 2,170,329 2,872,641 2,817,531 Total Program Expenditures General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 18.56 Program Staffing FTEs 12-14 21.83 22.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Communications and Outreach Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Reduce waste and encourage recycling through community outreach and education events - Increase number of users of the Air Info Now website that is dedicated to providing current air quality information for the metropolitan Tucson area Program Performance Measures Community education events instituted Informational materials distributed Air Info Now website users FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 151 55,615 1,094,381 150 40,000 900,000 150 40,000 900,000 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 127,273 113,677 120,255 111,607 93,625 (28,469) 240,950 231,862 65,156 Program Funding by Source Revenues Intergovernmental 188,753 192,000 192,000 Grant Revenue Sub-Total 188,753 192,000 192,000 - - - (47,407) - - 99,604 39,862 (126,844) Other Funding Sources - - - Total Program Funding 240,950 231,862 65,156 Total Program Expenditures General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 2.88 Program Staffing FTEs 12-15 2.88 3.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Enforcement Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 371 99 390 89 367 36 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 52,886 (74,625) 218,524 37,562 191,433 61,167 (21,739) 256,086 252,600 1,000 7,490 7,050 7,050 8,490 7,050 7,050 General Fund Support - - - Net Operating Transfers In/(Out) - 245,515 245,515 (30,229) 3,521 35 Other Funding Sources - - - Total Program Funding (21,739) 256,086 252,600 Total Program Expenditures Program Funding by Source Fines & Forfeits Miscellaneous Revenue Other Special Revenue Total Fund Balance Decrease/(Increase) 4.00 Program Staffing FTEs 12-16 6.00 7.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management Function Plan, manage, and perform solid waste compliance, closure, temporary closure, and remediation activities. Comply with all environmental monitoring requirements for various permits. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Ensure Pima County solid waste facilities are operated in accordance with environmental requirements and permit conditions. Manage the contract with the Pima County solid waste operator, Tucson Recycling and Waste Services (TRWS). Conduct required environmental compliance activities at County solid waste facilities. Manage County response to Arizona Department of Environmental Quality Superfund/Water Quality Assurance Revolving Fund activities, including environmental studies, monitoring and reporting at historic solid waste sites. (Note: The history of fiscal year 2013/14 reflects the Solid Waste special revenue fund. Beginning fiscal year 2014/15, Solid Waste Management is in the General Fund.) Program Goals and Objectives - Provide the mandated solid waste disposal facilities for county residents while maintaining environmental compliance with permit conditions - Perform remedial activities when necessary at historical sites Program Performance Measures Landfill compliance monitoring (groundwater, landfill gas, stormwater and dust) Solid waste facility maintenance activities conducted as needed (landfill soil cover repair, well repair/replacement, stormwater conveyance repair) Solid waste facility operations contract managed and required records for waste volumes maintained Contract and/or perform required remedial actions for historical solid waste sites as necessary FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes yes yes yes yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Special Revenue Total 12-17 349,795 1,312,997 34,516 249,428 1,093,476 23,000 284,625 1,146,236 - 1,697,308 1,365,904 1,430,861 11,233 5,407 113,131 16 - - 129,787 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management - 1,365,904 1,430,861 72,599 - - 1,494,922 - - Other Funding Sources - - - Total Program Funding 1,697,308 1,365,904 1,430,861 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 28.00 Program Staffing FTEs 12-18 3.00 3.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Tire Recycling Program Function Oversee contract for the planning, management and compliance of the Tire Recycling Program. Description of Services Provide operations for waste tire collection and recycling. Program Goals and Objectives - Provide long term tire tonnage recycling Program Performance Measures Tire tonnage recycled Manage tire facility operations contract and maintain required records FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12,070 yes 12,489 yes 12,500 yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 27,015 1,094,465 44,285 1,178,702 8,531 1,299,469 1,121,480 1,222,987 1,308,000 1,167,690 15 6,296 30,864 1,100,000 8,000 - 1,100,000 8,000 - 1,204,865 1,108,000 1,108,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (83,385) 114,987 200,000 Other Funding Sources - - - Total Program Funding 1,121,480 1,222,987 1,308,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) - Program Staffing FTEs 12-19 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System NPDES permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency Superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Private wells in superfund area tested to meet funding conditions Resource Conservation and Recovery Act inspections Sanitary surveys conducted Plans reviewed within licensing timeframe Required number of samples obtained for storm water events FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 344 182 7 25 59 100% yes 393 256 7 33 89 100% yes 434 230 7 30 50 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 543,277 321,632 619,901 278,636 743,519 136,847 864,909 898,537 880,366 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 16,110 1 - - Grant Revenue Sub-Total 16,111 - - Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services 864,123 1,459 4,500 16,110 774,700 1,040 - 16,110 774,700 1,040 - Other Special Revenue Total 870,082 791,850 791,850 Total Program Expenditures 12-20 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste - - - (79,325) (51,356) (26,301) 58,041 158,043 114,817 Other Funding Sources - - - Total Program Funding 864,909 898,537 880,366 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 6.73 Program Staffing FTEs 12-21 6.73 5.00 Pima County FY 2015/2016 Adopted Budget Health Expenditures: 34,790,639 Revenues: FTEs 20,148,179 374.00 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal care and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare Expenditures by Program Records & Administration 11.09% Chief Medical Officer 4.46% Clinical & Nutritional Services 23.95% Pima Animal Care Center 25.29% Health Director 2.83% Community Health Services 19.96% Community Surveillance & Investigation 12.42% Sources of All Funding Fund Balance Decrease 5.05% Department Revenue 57.91% General Fund Subsidy 37.04% 12-23 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Health FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Pima Animal Care Center Records & Administration Total Expenditures 1,326,808 6,638,502 5,635,066 3,381,020 617,848 7,660,406 2,918,510 1,332,533 8,426,110 6,770,726 3,945,888 350,487 8,452,217 2,530,984 1,551,068 8,333,818 6,942,630 4,320,411 983,389 8,801,390 3,857,933 28,178,160 31,808,945 34,790,639 4,094,971 3,196,832 2,504,449 10,903 5,471,599 1,658,649 4,701,849 3,954,545 2,399,927 6,302,375 1,873,000 4,842,094 3,970,026 2,967,504 6,495,555 1,873,000 16,937,403 19,231,696 20,148,179 - - - 11,845,617 12,075,758 12,885,869 (604,860) 501,491 1,756,591 - - - 28,178,160 31,808,945 34,790,639 13.00 112.00 70.50 52.00 7.00 79.00 34.00 12.00 99.05 72.40 58.00 5.00 86.00 37.00 12.00 105.00 74.00 57.00 13.00 84.00 29.00 367.50 369.45 374.00 Funding by Source Revenues Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Director Pima Animal Care Center Records & Administration Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveilance & Investigation Director Pima Animal Care Center Records & Administration Total Staffing (FTEs) 12-24 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer Function Provide chlamydia testing in target populations. Focus program on indentifying and increasing screening of all eligible clients and testing more of the target population due to additional risk factors. Improve testing compliance across all of the risk categories. Test all tuberculosis (TB) clients for diabetes mellitus (if not already done in the hospital) with a glucose measurement on all diabetic patients checking Hg A1C (hemoglobin) every three months. Check fingerstick glucose every visit, developing a series of brief educational tools for use by the outreach workers with delivering TB meds. Address diabetes at every clinic visit and coordinate with the patient's primary care physician (PCP) or diabetes provider. Description of Services Provide medical services in the Tuberculosis, Sexually Transmitted Diseases (STD), Family Planning, Well Woman Healthcheck and wound care clinics. Provide medical direction for disease control activities and outbreak investigations. Chair the clinical Quality Assurance Committee. Provide standing orders and medical back up for Public Health Nursing immunization clinics and other activities, participate in public health response to emergencies, and provide overall medical direction to the Health Department. Program Goals and Objectives - Improve chlamydia testing compliance across all risk categories in the Family Planning Program - Simplify documentation for chlamydia testing - Establish regular checks to monitor progress - Improve diabetic control in TB patients - Discuss diabetes mellitus control and TB cure with each TB patient that has diabetes and importance of good diet control - Clinician to consult/collaborate with diabetes provider Program Performance Measures Chlamydia testing compliance across all risk categories in the Family Planning Program Random or fasting glucose measurements within target range for at least 25% of patients who did not begin in that range by the end of TB therapy FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 68% 83% 85% 52% 55% 60% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,342,778 (15,970) 1,332,533 - 1,566,472 (15,404) 1,326,808 1,332,533 1,551,068 - - - 1,227,672 1,319,232 - 99,136 13,301 1,551,068 Other Funding Sources - - - Total Program Funding 1,326,808 1,332,533 1,551,068 13.00 12.00 12.00 Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-25 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Function Provide for and ensure Pima County residents client centered, competent, professional clinical services which promote wellness in children and adults, optimal nutrition, family planning, and the prevention of disease morbidity and mortality. Description of Services Operate the Women, Infants, & Children (WIC) Program, the AZ Farmer's Market Nutrition Program (FMNP), the Breastfeeding Education Support Team (BEST), the Folate Program (FP), and the Commodity Supplemental Food Program (CSFP). Provide nutrition education and "checks" to purchase nutritional foods designed to supplement the family food budget. Provide low-income pregnant women, new mothers, infants and children nutrition education through a group or individually, screening for nutritional risks, and growth monitoring. Provide coupons that can be used to buy fresh, unprepared fruits and vegetables from state-approved farmers, farmers' markets and roadside stands. Provide encouragement and support to low-income pregnant and postpartum women to help them achieve their personal breastfeeding goals. Provide breastfeeding information and guidance individually or in group classes. Provide multivitamins containing folic acid, a B-Vitamin, to low-income childbearing women. Administer FOOD Plus, the Commodity Supplemental Food Program funded through the USDA that provides eligible families with a food package rich in protein, calcium, iron and Vitamins A & C. Provide Family Planning and Women's Health services on vital health issues including reproductive health and breast and cervical cancer. Provide services and resources of the HIV/STD Control Program to prevent the transmission of sexually transmitted diseases including HIV. Provide dental sealants in selected schools. Identify and treat individuals with active tuberculosis (TB) disease; identify contacts to active cases, test and treat if appropriate; and identify high-risk populations and screen for TB infection and/or disease. Program Goals and Objectives - Deliver clinical services that are professional, accessible, and meet the needs of our community - Improve the professionalism, appearance, and accessibility of clinical sites - Expand/re-evaluate clinical hours to better serve the public - Cross-train staff between clinical programs - Increase number of clients served - Support the development and implementation of an electronic health record - Provide Community Nutrition Program caseload stability - Retain caseload at 1 year certification to 5 years of age and identify and enroll children ages 1-5 who are not currently on WIC - Increase caseload to meet contractual requirements - Meet or exceed HIV/STD/TB program deliverables - Increase the percentage of patients completing treatment for TB within one year - Increase the percentage of primary and secondary syphilis patients treated within 7 and 14 days of specimen collection - Increase the percentage of new HIV surveillance cases closed within 30 days - Increase community awareness about the importance and benefits of good oral health care - Increase community awareness about dental health and oral health program - Increase the number of 2nd and 6th grade children who receive dental sealants by 5% - Meet or exceed Family Planning/Well Woman Healthcheck (WWHC) program deliverables - Increase number of unduplicated clients served to meet contractual requirements - Increase number of client visits seen by a nurse 12-26 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Program Performance Measures Number of community events (PTA, Health Fairs) as measured by event registration by the Oral Health Program Per outreach plan, meet contractual caseload of 12,900 as measured by monthly participation reports Increase unduplicated FP clients to 7,200 as measured by Arizona Family Health Partnership Centralized Database HIV surveillance cases closed within 30 days to 95% as measured by state surveillance tracking system TB treatment completion within one year to 93% as measured by completion and submission of Report of Verified Case of Tuberculosis (RVCT) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 5 6 6 12,900 12,900 12,900 7,000 7,100 7,200 90% 95% 95% 85% 91% 93% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 4,889,809 1,748,693 6,249,012 2,177,098 5,266,858 3,066,960 6,638,502 8,426,110 8,333,818 3,778,677 20,838 3 4,367,114 - 4,381,159 51,200 - 3,799,518 4,367,114 4,432,359 465 294,988 334,735 75,000 334,735 295,453 334,735 409,735 - - - 3,081,883 2,754,804 1,067,367 (538,352) 969,457 2,424,357 Other Funding Sources - - - Total Program Funding 6,638,502 8,426,110 8,333,818 112.00 99.05 105.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-27 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Community Health Services Function Work with communities to solve public health concerns and to create solutions that will improve the health of Pima County residents. Provide individuals, families, and the community with services that promote health and prevent disease. Promote healthy behaviors which impact preconception health as identified in the Arizona Preconception Health Strategic Plan. Assure that licensed child care centers and child care group homes are compliant with state immunization statutes for enrolled children. Increase capacity with community organizations and agencies to train facilitators in the Tobacco and Chronic Disease Prevention program and have these facilitators lead Healthy Living programs. Provide nursing health and wellness assessments and interventions in libraries identified as most in need and expand the program into other district libraries. Maintain a qualified workforce that is able to meet the needs of Pima County residents. Conduct quality assurance activities to ensure that staff is providing high quality services that meet the needs of the community. Description of Services Offer immunizations for children birth through age 18 and for adults as well as international travel immunizations. Maintain the medical records of Health Department clients. Provide free health and safety-related consultation, staff training and referral to child care centers, child care homes, and other group care programs. Training of Child Care Health Consultants is also available through this program. Utilize community health workers through the Health Start Program to provide education, support, and advocacy services to pregnant/postpartum women and their families in targeted communities in Pima County. Families receive home visits and case management with oversight by nurses and social workers, through the enrolled child's second year of life. Pregnant women are connected to prenatal care providers and receive on-going education about fetal development and health behaviors that can impact birth outcomes. Families are referred to community services as needed and assisted in accessing those services. The community health workers educate parents about child development, immunizations, home and vehicle safety. The community health workers also screen each child to identify potential developmental delays and refer the family to the appropriate provider. Health Start is funded through the Arizona Department of Health Services (ADHS). Health Start services are provided at no charge to eligible families. Develop partnerships and collaborations to promote a comprehensive approach to address tobacco and chronic disease. Program Goals and Objectives - Assist with the evaluation process of ADHS Every Woman Arizona preconception/inter-conception materials - Any woman receiving a negative pregnancy test will be provided at least 10 minutes of education on one or more preconception/inter-conception topics. After the education is completed the client will be asked to complete a survey form - All Health Start clients receiving a Family Follow-up Visit are provided inter-conception care education on one or more topics during their enrollment. Every Woman Arizona materials will be used for the education materials. The Health Start client will be asked to complete a survey form - Reduce incomplete vaccination data in Arizona State Immunization Information System (ASIIS) - Review 100% of encounter forms with vaccination data that have been entered into ASIIS. Check Mainframe to see if other vaccinations were given that were not entered into ASIIS, if those exist; enter vaccination(s) into ASIIS - Complete client satisfaction surveys a minimum of one time per year so that data obtained may be used to make changes/improvements to programs as needed - Increase the number of agencies trained as site managers in the Tobacco and Chronic Disease Prevention Program - Recruit and train 20 agencies as site managers for Arizona Smokers Helpline - Increase by 50% the number of children receiving screening by Child Care Health Consultation through direct screening of children and train child care staff on how to conduct screening - Improve safety for all in the library setting and reduce the number of inappropriate 911 calls through staff education and patron assessment - Provide Library staff with training related to management of acute behavioral health issues encountered during the course of daily operation - Assess program benefits by survey for both staff and patrons - Expand the program to provide Public Health Nurses to additional libraries in Pima County by conducting needs assessments to determine appropriate interventions 12-28 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Community Health Services - Implement and assess quality management efforts and activities and revise as needed - Evaluate effectiveness of tools and training currently used to orient new staff and for ongoing assessment of staff skills - At least 80% of children aged 24 to 35 months will have age-appropriate vaccinations - Assess the immunization coverage levels of children between the ages of 24 to 35 months of age; design a plan to increase coverage levels and implement activities that will aid in improving vaccination rates of children in this age group - Provide health maintenance, health promotion, and screening services to elderly populations. These services include blood pressure screening services provided by public health nurses at six community centers - Conduct annual survey and at least 75% of clients seen will complete the survey Program Performance Measures Number of staff completing required on-line or in-person trainings/assessments, skills checklists completed and participating in drills or exercises Percentage of vaccination encounters reviewed Percentage of clients satisfied with the services Number of Pima County children between the ages of 24 to 35 months of age with age appropriate vaccinations Maintain scheduled PHN sessions at the Public Libraries FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 92 94 110 73% 85% 69% 77% 88% 70% 90% 100% 80% yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,903,009 1,732,057 4,467,887 2,302,839 4,625,434 2,317,196 5,635,066 6,770,726 6,942,630 2,701,596 651 3,403,545 - 3,419,026 - 2,702,247 3,403,545 3,419,026 15,309 479,276 551,000 551,000 494,585 551,000 551,000 - - - 3,072,790 2,845,815 106,215 (634,556) (29,634) 2,866,389 Other Funding Sources - - - Total Program Funding 5,635,066 6,770,726 6,942,630 70.50 72.40 74.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-29 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation Function Protect the public from threats of disease or injury at public places such as food service establishments, housing, medical, and recreational facilities. Provide inspection and remediation services to mitigate potential sources of public health hazards in Pima County. Description of Services Inspect and investigate complaints concerning food service establishments, swimming pools, and housing. Provide food services certification and pool certification classes. Conduct vector and mosquito control activities. Identify community health problems, compile the Pima County Health Status Report, and develop appropriate intervention programs and strategies. The major components of epidemiological activity in Disease Control are Surveillance, Investigation, and Intervention. Engage in collaborative, community focused emergency health planning to address biological, chemical, radiological, or natural disaster events that result in public health threats or emergencies. Program Goals and Objectives - Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties - Complete the FDA Standardization Process - Evaluate 100% of Consumer Health and Food Safety (CHFS) field staff during at least one inspection using the FDA Assessment Needs Training tool - Develop and implement trainings to address areas identified during evaluation inspections as needing improvement - Decrease the incidence and severity of norovirus outbreaks by any measurable degree - Develop historical account of past five years of norovirus outbreaks by 100% of long term care facilities in Pima County and record number of cases and length of each outbreak - Visit 100% of long term care facilities in Pima County that had a norovirus outbreak during calendar year 2014 and provide on-site education and norovirus prevention materials - Develop an After Action Report the details the historical account of past five years of norovirus outbreaks, facilities that received on-site training, and recommendations for future norovirus outbreaks in long term care facilities - Increase competency level incident management training among public health department staff by 25% in Fiscal Year 2015-2016 - Update Pima County Health Department Standard Operating Procedures for employee incident management training to reflect changes in employee training schedule and certificate collection measure - Assign incident management roles to Pima County Health Department employees and schedule trainings according to incident command system roles - Implement a schedule of employee incident management trainings (both classroom and web-based) that will certify employee competency in incident management - Complete training for identified Health Department employees in incident management training - Participate in a simulated exercise in the incident command system role in which they were trained to demonstrate competency in their role Program Performance Measures Percentage of Consumer Health and Food Safety Sanitarian Supervisors completing the FDA Standardization Process Percentage of the CHFS field staff evaluated during at least one inspection using the FDA Assessment Needs Training tool Standard Operating Procedures for employee incident management training updated Schedule of employee incident management trainings implemented Simulated exercise in the incident command system completed 12-30 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 0% 33% 100% 25% 75% 100% no no yes no no no yes yes yes Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,906,912 467,397 6,711 3,339,645 606,243 - 3,740,103 580,308 - 3,381,020 3,945,888 4,320,411 1,032,835 23 1,074,353 - 1,237,504 - 1,032,858 1,074,353 1,237,504 1,466,154 250 5,187 1,325,574 - 1,730,000 - 1,471,591 1,325,574 1,730,000 - - - 1,160,974 1,141,865 195,710 (284,403) 404,096 1,157,197 Other Funding Sources - - - Total Program Funding 3,381,020 3,945,888 4,320,411 52.00 58.00 57.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-31 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Director Function Promote an active network of public health and safety professionals and community-based organizations. Act as the community voice of public health based on its collective of knowledge, experience, skills, and accessibility. Provide timely and efficient services in support of the Health Department's multiple programs. Description of Services Collect, assemble, analyze and distribute information on the health of the community, including statistics on health status, community health needs, inspections, epidemiologic, and investigations of other health problems. Provide timely and efficient services in support of the Health Department's multiple programs. Ensures the programs operate maximizing their resources. Program Goals and Objectives - Provide timely and efficient services in support of the Health Department's multiple programs - Ensure smooth transition of Health Department functions through move to the new South Office and implementation of Electronic Health Record - Continue quality improvement efforts through periodic surveys and assessment of resulting data Program Performance Measures Distribution of the web-based satisfaction/feedback survey on administrative services Achieve accreditation from Public Health Accreditation Board and maintain accreditation Implement and fine tune Electronic Health Record for department-wide use FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes n/a yes yes n/a yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 564,159 53,689 313,926 36,561 968,589 14,800 617,848 350,487 983,389 1,493 9,410 - - 10,903 - - - - - Net Operating Transfers In/(Out) 391,186 349,800 10,762,373 Fund Balance Decrease/(Increase) 215,759 687 (9,778,984) Other Funding Sources - - - Total Program Funding 617,848 350,487 983,389 7.00 5.00 13.00 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Program Staffing FTEs 12-32 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Reduce animal bites per capita - Increase outreach education events to educate 25,000 new and prospective owners - Increase live release rate by 5% from 85% to 90% - Maintain donation and grant funding to spay/neuter programs at $600,000 - Reduce animals impounded by 10% through owner education and assistance - Place every saveable pet into a suitable home - Increase dog licensing to 60% (150,000) by fiscal year end - Increase outreach education events to educate 25,000 new and prospective owners Program Performance Measures 85% of animals in PACC adopted to forever homes or released to rescue agencies Reduce percent of forfeitures and surrenders of animals to PACC FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 76% 85% 85% 9% 5% 5% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 4,561,593 3,098,813 5,008,727 3,443,490 5,013,894 3,787,496 7,660,406 8,452,217 8,801,390 3,890,222 767,206 141,398 527,509 1,592 143,672 4,515,152 885,000 124,769 577,233 200,221 4,885,380 550,000 83,866 695,264 281,045 5,471,599 6,302,375 6,495,555 Program Funding by Source Revenues Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 12-33 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center - - - 2,066,938 2,116,786 2,178,103 121,869 33,056 127,732 Other Funding Sources - - - Total Program Funding 7,660,406 8,452,217 8,801,390 79.00 86.00 84.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-34 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Health Program: Records & Administration Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Manage the Department's budget in conjunction with Grants, PACC, and Departmental Analysis. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to residents. Provide monthly budget updates to Division Managers. Program Goals and Objectives - Manage the Department's budget, including ties to revenues and grants, so as to not exceed budgeted expenditure levels - Provide Department Director and Division Managers with current budget information to empower and assist in making better decisions Program Performance Measures Monthly budget updates sent to division managers Quarterly progress meetings with Grants Management FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 8 2 12 4 12 4 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,025,184 893,326 - 1,411,303 1,119,681 - 1,598,520 1,944,571 314,842 2,918,510 2,530,984 3,857,933 1,201 - - 1,201 - - 10,475 1,646,973 3,000 1,870,000 3,000 1,870,000 1,657,448 1,873,000 1,873,000 - - - Net Operating Transfers In/(Out) 844,174 1,547,456 (1,423,899) Fund Balance Decrease/(Increase) 415,687 (889,472) 3,408,832 Other Funding Sources - - - Total Program Funding 2,918,510 2,530,984 3,857,933 34.00 37.00 29.00 Program Funding by Source Miscellaneous Revenue Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Program Staffing FTEs 12-35 Pima County FY 2015/2016 Adopted Budget Office of Emergency Mgmt & Homeland Security Expenditures: 5,326,386 Revenues: FTEs 5,127,130 10.50 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; maintenance of a state-of-the-art Emergency Operations Center; manage public safety radio system; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program Emergency Mgt/Homeland Security 59.20% OEM Radio System 40.80% Sources of All Funding Fund Balance Decrease 3.44% General Fund Support 13.74% Department Revenue 82.82% 12-37 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Office of Emergency Management & Homeland Security FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Emergency Mgt/Homeland Security OEM Radio System 1,304,498 458,355 2,297,586 1,589,814 3,153,313 2,173,073 Total Expenditures 1,762,853 3,887,400 5,326,386 973,148 744,543 1,616,999 2,610,372 2,279,703 2,847,427 1,717,691 4,227,371 5,127,130 General Fund Support 553,191 680,587 850,862 Net Operating Transfers In/(Out) 303,193 (847,206) (864,266) (811,222) (173,352) 212,660 - - - 1,762,853 3,887,400 5,326,386 8.15 3.00 7.15 2.00 8.50 2.00 11.15 9.15 10.50 Funding by Source Revenues Emergency Mgt/Homeland Security OEM Radio System Total Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Emergency Mgt/Homeland Security OEM Radio System Total Staffing (FTEs) 12-38 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security Function Prevent and/or mitigate the loss of life and reduce property damage to the citizens of Pima County resulting from both human-caused and natural disasters in accordance with Arizona Revised Statute Title 26, as well as various directives from the President and the United States Department of Homeland Security. Description of Services Provide professional emergency management services including emergency/disaster planning and prevention, mitigation, response and recovery activities, and training to protect the lives and property of the residents of Pima County from disasters, whether natural or human-caused. Coordinate with and assist other County departments, jurisdictions at the local, state, tribal, and federal levels as well as public and private sector entities to develop coordinated, interoperable response capabilities to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Program Goals and Objectives - Ensure that all jurisdictions within Pima County have access to timely, accurate, and complete information (including communications and command and control systems), enabling them to respond to large scale emergency situations and/or threats to the region, quickly, efficiently, and effectively to safeguard the lives and property of the citizens of Pima County - Provide regular, quality training in emergency management to emergency response agencies, municipalities, and County departments - Maintain a state-of-the-art Emergency Operations Center (EOC) and up to date Emergency Operations Plans to ensure County and local jurisdictions have the ability to communicate and operate in a coordinated fashion during any emergency including coordination with state, local, tribal, federal response organizations, and with the public - Maintain the EOC in a state of constant readiness - Open and make operational the EOC within one hour of notification - Maintain a state-of-the-art, web-based emergency management software program to enable users to interface with the EOC from remote locations - Maintain a comprehensive, coordinated County emergency response plan to reduce response and recovery costs to the County - Conduct ongoing mitigation projects to prevent or mitigate the loss of life and damage to property resulting from a disaster - Coordinate, conduct, and participate in regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies to maintain multi-hazard mitigation plans that enable them to minimize the effect of potential disasters on the life and property of County residents, businesses, and public entities Program Performance Measures Exercises conducted/attended Community Emergency Response Team (CERT) classes Community outreach presentations 12-39 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 28 25 23 26 22 20 24 20 15 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2014/2015 Adopted FY 2015/2016 Adopted 700,902 603,596 - 682,113 1,603,992 11,481 735,980 2,417,333 - 1,304,498 2,297,586 3,153,313 35,612 - - 35,612 - - Revenues Intergovernmental Miscellaneous Revenue 937,125 411 1,616,999 - 2,279,703 - Grant Revenue Sub-Total 937,536 1,616,999 2,279,703 General Fund Support 553,191 680,587 850,862 33,395 - 23,037 (255,236) - (289) Other Funding Sources - - - Total Program Funding 1,304,498 2,297,586 3,153,313 8.15 7.15 8.50 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-40 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: OEM Radio System Function Manage the nation's most advanced public safety radio system on behalf of a 21 member Pima County Cooperative. Accomplish this task through effective administration and liaison with local law enforcement, fire service, and public service organizations. Provide funding for operating and maintenance costs associated with the radio system and cooperative governed by the Pima County Wireless Integrated Network (PCWIN) Board of Directors and not covered by any other Pima County departmental budget. Procure and manage grant funding from federal and state programs. Description of Services Manage the efficacy of the PCWIN 800 MHZ Radio System and cooperative. Create, execute, and report the Special Revenue Fund budget on behalf of the PCWIN Board of Directors. (Note: Ten Information Technology positions are funded by this budget and are presented in Information Technology's Radio System Fixed Network Program.) Program Goals and Objectives - Ensure all radio system operating and maintenance costs are budgeted - Provide a public safety voice radio system with 99% up time - Ensure all unscheduled maintenance requirements are fulfilled in accordance with the PCWIN Service Level Agreements - Develop procedures and technological solutions that permit Pima County agencies to communicate via voice radio with mission essential state and federal agencies located in Pima County - Ensure operations and maintenance costs are kept affordable for the cooperative members - Mitigate costs by securing grant funding Program Performance Measures Voice radio system up time All operating & maintenance costs budgeted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a yes 100% yes 100% yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 216,187 242,168 353,750 1,236,064 278,248 1,894,825 458,355 1,589,814 2,173,073 39,341 669 704,533 31,296 2,579,076 63,916 2,403 2,781,108 744,543 2,610,372 2,847,427 - - - 269,798 (847,206) (887,303) (555,986) (173,352) 212,949 Other Funding Sources - - - Total Program Funding 458,355 1,589,814 2,173,073 3.00 2.00 2.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-41 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures Justice & Law Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 127,349 1,566,110 2,517,825 749,714 1,109,155 692,994 1,795,607 355,510 1,296,965 82,864 445,499 995,212 127,349 1,566,110 2,517,825 749,714 1,192,019 1,138,493 1,795,607 355,510 2,292,177 10,211,229 1,523,575 11,734,804 1,199,265 - 1,199,265 1,199,265 - 1,199,265 2,867,447 2,509,203 203,132 16,873,408 374,751 204,227 17,120,414 2,867,447 2,883,954 407,359 33,993,822 22,453,190 17,699,392 40,152,582 3,717,817 30,125 3,747,942 3,717,817 30,125 3,747,942 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 681,332 5,880 687,212 681,332 5,880 687,212 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 513,731 324,600 838,331 513,731 324,600 838,331 Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 1,897,004 3,506,816 1,530,229 677,207 972,846 1,897,004 4,184,023 2,503,075 6,934,049 1,650,053 8,584,102 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 2,083,151 739,196 1,373,648 7,742,223 1,522,127 2,525,700 6,618,801 299,121 977,860 8,591,766 2,382,272 1,717,056 1,373,648 7,742,223 1,522,127 2,525,700 15,210,567 22,604,846 9,868,747 32,473,593 Constables Constables Total Constables County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center 13-1 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Public Defense Services Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defense Services Total Public Defense Services Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court TOTAL Justice & Law 13-2 Special Revenue Total Expenditures 4,340,377 515,632 1,690,141 9,196,262 13,005,950 722,945 31,458 79,086 677,462 4,371,835 515,632 1,690,141 9,196,262 13,085,036 1,400,407 29,471,307 788,006 30,259,313 300,487 2,291,007 - 300,487 2,291,007 2,591,494 - 2,591,494 28,411,223 44,948,295 25,452,876 44,303,259 517,482 3,211,563 1,960,000 3,131,650 4,411,233 682,959 28,928,705 48,159,858 1,960,000 3,131,650 29,864,109 44,986,218 143,115,653 13,914,887 157,030,540 13,927,862 3,764,947 2,273,392 3,915,703 707,610 2,150,529 196,292 1,299,138 2,798,715 844,667 1,485,943 13,096,874 1,040,265 702,361 1,181,786 68,723 97,433 - 14,772,529 3,764,947 3,759,335 17,012,577 1,747,875 702,361 3,332,315 265,015 1,396,571 2,798,715 31,034,188 18,518,052 49,552,240 274,528,101 64,323,317 338,851,418 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues Justice & Law Clerk of the Superior Court Administration Financial Services Information Technology Records Retention Total Clerk of the Superior Court 2,424,774 302,000 - 50,750 225,000 475,500 2,424,774 352,750 225,000 475,500 2,726,774 751,250 3,478,024 388,424 - 388,424 388,424 - 388,424 60,000 103,000 175,300 10,501,288 103,000 175,300 10,561,288 60,000 10,779,588 10,839,588 1,830,700 50,750 1,881,450 1,830,700 50,750 1,881,450 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 238,455 - 10,000 7,000 248,455 7,000 238,455 17,000 255,455 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 266,060 29,510 295,570 266,060 29,510 295,570 4,918,692 780,000 1,168,000 365,200 450,000 4,918,692 1,145,200 1,618,000 6,866,692 815,200 7,681,892 Juvenile Court Administration Children & Family Svcs Detention Services Probation Services Total Juvenile Court 2,100 5,200 100,000 - 298,675 974,387 7,926,173 300,775 979,587 100,000 7,926,173 107,300 9,199,235 9,306,535 Public Defense Services Legal Defender Office of Court Appointed Counsel Public Defender Public Defense Services Total Public Defense Services 2,100 848,454 66,430 - 21,100 60,700 245,500 23,200 848,454 127,130 245,500 916,984 327,300 1,244,284 Constables Constables Total Constables County Attorney Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 13-3 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Pretrial Services Total Superior Court TOTAL Justice & Law 13-4 Special Revenue Total Revenues 10,000 496,473 - 10,000 496,473 506,473 - 506,473 286,500 9,700,000 692,000 - 517,588 3,247,848 100,000 3,132,594 4,411,384 688,959 804,088 12,947,848 100,000 3,132,594 5,103,384 688,959 10,678,500 12,098,373 22,776,873 735,000 - 1,369,749 1,835,800 12,520,994 693,066 413,340 304,600 97,523 2,104,749 1,835,800 12,520,994 693,066 413,340 304,600 97,523 735,000 17,235,072 17,970,072 25,321,362 51,303,278 76,624,640 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Justice & Law Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 9.00 36.00 44.00 14.00 19.50 12.00 34.00 6.00 30.00 204.50 Constables Constables Total Constables 13.00 13.00 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 33.00 63.00 9.00 357.00 462.00 Forensic Science Center Forensic Science Center Total Forensic Science Center 33.00 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 11.00 33.00 11.00 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 8.50 8.50 Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 29.00 87.50 15.00 131.50 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 28.25 43.50 21.00 136.00 15.00 25.25 183.25 452.25 13-5 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Public Defense Services Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defense Services Total Public Defense Services 44.00 6.00 21.00 10.00 143.85 9.00 233.85 Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary 1.00 31.85 32.85 Sheriff Administrative Corrections HIDTA Investigations Operations Total Sheriff 299.50 605.50 25.00 287.50 362.50 1,580.00 Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court 164.25 48.75 57.00 233.75 23.00 4.00 24.00 4.00 46.00 45.75 650.50 TOTAL Justice & Law 3,812.95 13-6 Pima County FY 2015/2016 Adopted Budget Clerk of the Superior Court Expenditures: 11,734,804 Revenues: FTEs 3,478,024 204.50 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 19.53% Administration 1.09% Civil Services 13.35% Probate Services 3.03% Courtroom Services 21.45% Juvenile Services 15.30% Criminal Services 6.39% Information Technology 9.70% Financial Services 10.16% Sources of All Funding Department Revenue 29.64% General Fund Support 63.78% Fund Balance Decrease 6.58% 13-7 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Clerk of the Superior Court FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention 400,552 1,599,416 2,621,201 780,829 1,774,948 1,141,706 1,659,481 376,282 2,370,112 457,351 1,594,602 2,577,768 720,951 1,663,164 1,541,121 1,601,401 370,993 2,238,208 127,349 1,566,110 2,517,825 749,714 1,192,019 1,138,493 1,795,607 355,510 2,292,177 12,724,527 12,765,559 11,734,804 Administration Criminal Services Financial Services Information Technology Juvenile Services Records Retention 2,051,302 390 1,062,168 228,221 42 601,856 2,425,864 2,040 386,600 265,000 664,500 2,424,774 352,750 225,000 475,500 Total Revenues 3,943,979 3,744,004 3,478,024 8,090,221 8,075,411 7,484,455 (250,000) - - 940,327 946,144 772,325 - - - 12,724,527 12,765,559 11,734,804 7.50 35.00 42.50 14.00 34.00 13.00 33.00 6.00 32.99 10.00 37.00 48.00 15.00 29.00 12.00 32.00 6.00 31.00 9.00 36.00 44.00 14.00 19.50 12.00 34.00 6.00 30.00 217.99 220.00 204.50 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Staffing (FTEs) 13-8 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration Function Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, and monitor personnel - Complete employee evaluations for all personnel Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 0 0 0 28 100% 32 100% 32 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 283,168 117,384 - 278,586 143,765 35,000 32,489 94,860 - 400,552 457,351 127,349 706,662 4,837 5,133 1,299,653 1,322,000 5,600 1,098,174 1,068,805 5,600 1,350,369 2,016,285 2,425,774 2,424,774 34,837 180 90 - 35,017 90 - Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 13-9 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration (1,615,733) (2,003,423) (2,297,425) - - - (35,017) 34,910 - Other Funding Sources - - - Total Program Funding 400,552 457,351 127,349 7.50 10.00 9.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-10 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Civil Services Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings within one day Program Performance Measures Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within 1 day FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 246 73% 100% 255 80% 100% 260 80% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,523,972 75,444 1,464,202 130,400 1,488,610 77,500 1,599,416 1,594,602 1,566,110 1,599,416 1,594,602 1,566,110 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,599,416 1,594,602 1,566,110 35.00 37.00 36.00 Program Funding by Source General Fund Support Program Staffing FTEs 13-11 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Courtroom Services Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of all court documents Program Performance Measures Accuracy rate of court documents Court documents processed on time Customer service ratings of satisfactory or higher FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% 100% 96% 99% 100% 98% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,504,962 116,239 2,486,768 91,000 2,434,825 83,000 2,621,201 2,577,768 2,517,825 General Fund Support 2,621,201 2,577,768 2,517,825 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,621,201 2,577,768 2,517,825 42.50 48.00 44.00 Program Staffing FTEs 13-12 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Criminal Services Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner Provide probation officers with court records needed to supervise their probation caseloads Maintain and keep current all probationer case files relating to court orders and assessments Collect court ordered assessments Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Percent of probation case files that are current FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2,743 1,031 398 100% 2,750 1,035 425 100% 2,760 1,040 430 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 746,096 34,733 678,511 42,440 715,114 34,600 780,829 720,951 749,714 1 389 2,040 - 390 2,040 - 780,829 718,911 749,714 - - - (390) - - Other Funding Sources - - - Total Program Funding 780,829 720,951 749,714 14.00 15.00 14.00 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-13 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Monitor expenses and revenue in order to comply with budget - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time Budget compliance FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 178 1,482 100% 100% 180 1,490 100% 100% 185 1,495 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,567,262 207,686 1,421,764 241,400 1,036,119 155,900 1,774,948 1,663,164 1,192,019 390,093 614,911 2,124 300,000 28,000 - 300,000 2,000 - 1,007,128 328,000 302,000 28,594 1,167 25,279 27,000 8,600 23,000 27,000 750 23,000 55,040 58,600 50,750 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Charges for Services Other Special Revenue Total 13-14 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services 704,749 1,164,020 807,155 (250,000) - - 258,031 112,544 32,114 Other Funding Sources - - - Total Program Funding 1,774,948 1,663,164 1,192,019 34.00 29.00 19.50 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-15 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Information Technology Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request Develop superior software engineering and maintenance of all automation projects Maintain reliable management and support technology resources Establish document distribution and tracking Program Performance Measures Respond to call center inquiries within 30 minutes Security system maintained 24 hours a day Computer systems updated as needed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 97% 100% 100% 98% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,094,873 28,968 17,865 1,155,021 86,100 300,000 1,102,393 36,100 - 1,141,706 1,541,121 1,138,493 Investment Earnings Charges for Services Other Special Revenue Total 5,203 223,018 30,000 235,000 5,000 220,000 228,221 265,000 225,000 General Fund Support 630,450 759,753 692,994 - - - 283,035 516,368 220,499 Other Funding Sources - - - Total Program Funding 1,141,706 1,541,121 1,138,493 13.00 12.00 12.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-16 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Juvenile Services Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers Program Performance Measures Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,621,005 38,476 1,518,901 82,500 1,756,107 39,500 1,659,481 1,601,401 1,795,607 42 - - 42 - - 1,659,439 1,601,401 1,795,607 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,659,481 1,601,401 1,795,607 33.00 32.00 34.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-17 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Probate Services Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue all letters of administration daily Program Performance Measures Probate cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 121 100% 100% 125 100% 100% 125 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 349,535 26,747 353,202 17,791 337,210 18,300 376,282 370,993 355,510 376,282 370,993 355,510 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 376,282 370,993 355,510 6.00 6.00 6.00 Program Funding by Source General Fund Support Program Staffing FTEs 13-18 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Records Retention Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly for accuracy before placing into storage - Scan all closed case files into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public Program Performance Measures Documents checked before placing in storage Closed case files scanned into AGAVE system FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,744,408 582,115 43,589 1,549,908 538,300 150,000 1,789,524 259,419 243,234 2,370,112 2,238,208 2,292,177 47,860 113 9,204 544,679 53,500 611,000 9,500 466,000 601,856 664,500 475,500 1,333,588 1,291,386 1,296,965 - - - 434,668 282,322 519,712 Other Funding Sources - - - Total Program Funding 2,370,112 2,238,208 2,292,177 32.99 31.00 30.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-19 Pima County FY 2015/2016 Adopted Budget Constables Expenditures: 1,199,265 Revenues: FTEs 388,424 13.00 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 32.39% General Fund Support 67.61% 13-21 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Constables FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Constables 1,242,367 1,185,591 1,199,265 Total Expenditures 1,242,367 1,185,591 1,199,265 Constables 536,038 361,390 388,424 Total Revenues 536,038 361,390 388,424 706,329 824,201 810,841 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,242,367 1,185,591 1,199,265 13.00 13.00 13.00 13.00 13.00 13.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Constables Total Staffing (FTEs) 13-22 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Constables Program: Constables Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties Serve civil/criminal papers from the justice courts, as well as from other counties and states Improve efficiency of service to the precincts Improve the quality of service to the community Program Performance Measures Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 94% 98% 58% 83% 100% 95% 100% 65% 90% 100% 100% 100% 70% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,009,676 232,691 - 1,006,069 179,522 - 1,016,221 181,369 1,675 1,242,367 1,185,591 1,199,265 Property Taxes Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 65 124,828 21,878 389,267 37,900 323,490 45,000 343,424 536,038 361,390 388,424 General Fund Support 706,329 824,201 810,841 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,242,367 1,185,591 1,199,265 13.00 13.00 13.00 Program Funding by Source Revenues Program Staffing FTEs 13-23 Pima County FY 2015/2016 Adopted Budget County Attorney Expenditures: 40,152,582 Revenues: FTEs 10,839,588 462.00 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.14% Civil Legal Services 7.18% Community Support 1.02% Criminal Prosecution 84.66% Sources of All Funding Department Revenue 27.00% General Fund Support 53.28% Fund Balance Decrease 19.72% 13-25 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: County Attorney FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Civil Legal Services Community Support Criminal Prosecution 2,863,073 2,561,607 366,659 28,093,201 2,677,851 3,090,934 399,882 31,330,420 2,867,447 2,883,954 407,359 33,993,822 Total Expenditures 33,884,540 37,499,087 40,152,582 Administration Civil Legal Services Community Support Criminal Prosecution 3,865 104,078 101,325 10,011,747 103,000 161,100 10,833,514 103,000 175,300 10,561,288 Total Revenues 10,221,015 11,097,614 10,839,588 22,474,060 22,431,707 22,393,190 59,999 - (1,000,000) 1,129,466 3,969,766 7,919,804 - - - 33,884,540 37,499,087 40,152,582 Administration Civil Legal Services Community Support Criminal Prosecution 32.00 77.00 12.00 358.00 34.00 72.00 10.00 355.00 33.00 63.00 9.00 357.00 Total Staffing (FTEs) 479.00 471.00 462.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-26 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Administration Function Statement Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney's Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals and Objectives - - Submit biweekly payroll to the Finance Department by established deadlines Comply with deadlines for financial reporting of various County, state, and federal funds Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate Conduct 45 program audits on a monthly basis and achieve at least a 95% data systems accuracy Program Performance Measures Financial reports submitted on time Increase in volunteers recruited/trained Help desk ticket satisfaction (1: Bad - 5: Good) Unscheduled network downtime (hours) Application training satisfaction (1:Bad - 5:Good) Biweekly payroll submitted on time Witness travel and victim arrangements completed in a timely manner Network infrastructure uptime (% of 7:00 AM to 6:00 PM / 7 days per week) Software development schedule adherence 13-27 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 833 148 5 2 5 100% 100% 850 150 5 2 5 100% 100% 840 150 5 2 5 100% 100% 100% 100% 100% 90% 75% 90% Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Administration FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2014/2015 Adopted FY 2015/2016 Adopted 2,419,787 423,126 20,160 2,415,921 261,930 - 2,599,307 268,140 - 2,863,073 2,677,851 2,867,447 3,845 20 - - 3,865 - - 2,859,208 2,677,851 2,867,447 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,863,073 2,677,851 2,867,447 32.00 34.00 33.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-28 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Function Statement In-house legal counsel to Pima County government by providing legal advice to, and legal representation on behalf, of the Pima County Board of Supervisors, other Pima County elected officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as Pima County. Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law, including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting taxes due), property tax appeals, environmental (defense of toxic tort and actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County client representatives, defending Pima County in all litigation filed against it, prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the civil division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel, and prepare and monitor contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives - Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County - Provide quality legal investigation and prosecution of violations of the employer sanctions law on behalf of Pima County - Provide timely and thorough review of, and make necessary revisions to, contracts, inter-governmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law - Provide quality legal representation in legal actions brought against Pima County Program Performance Measures Fines and fees collected by County entities as a result of Civil Legal Services involvement in legal proceedings Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, departments where legal counsel is required to be present Routine contracts/amendments/IGAs reviewed Client education training hours provided Savings from successful legal defense 13-29 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $4,058,347 $1,046,769 $994,443 303 300 300 3,100 102 100% 3,100 100 99% 3,100 100 95% Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Satisfactory or above ratings on client evaluations for defense of legal proceedings Cases in which the County prevails in obtaining requested relief Satisfactory or above ratings on client evaluations for prosecutions of civil actions Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for legal advice and consultation Satisfactory or above ratings on client evaluation forms for education and training programs and services 99% 99% 99% 100% 99% 92% 99% 92% 99% 100% 100% 100% 98% 99% 99% 99% 99% 99% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 2,460,175 101,432 3,007,263 83,671 2,820,871 63,083 2,561,607 3,090,934 2,883,954 1,629 16 - - 1,645 - - 97,687 4,746 100,000 3,000 100,000 3,000 102,433 103,000 103,000 2,552,801 2,896,732 2,509,203 - - (1,000,000) (95,272) 91,202 1,271,751 Other Funding Sources - - - Total Program Funding 2,561,607 3,090,934 2,883,954 77.00 72.00 63.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-30 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Community Support Function Statement Operate 88-Crime receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer diversion program which provides an alternative to prosecution for youth ages 8-17. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals and Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Provide training to agency staff, Community Justice Board volunteers, and community organizations - Work with the schools in the community bringing the Campus Crime Stopper Program into the schools - Increase community use of hotline - Increase participation at community events by 88-Crime - Increase the number of participants in the Bad Check Program - Maintain the amount of restitution returned to victims of bad checks submitted - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Increase the amount of donated gun locks to the community to promote gun safety and decrease accidental shootings Program Performance Measures Restitution collected Hotline and 88-crime office calls Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted CARGO events Gun locks donated CJB/staff training programs Community Justice Boards 13-31 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $216,156 22,064 13,980 35 9,289 1,362 12 10,081 28 17 $143,000 23,168 14,679 40 9,373 640 15 10,500 30 18 $70,000 24,327 15,413 45 9,430 320 18 11,000 30 18 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Community Support FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Adopted FY 2015/2016 Adopted 305,769 60,890 337,517 62,365 346,144 61,215 366,659 399,882 407,359 Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total 100,970 80 275 160,800 300 175,000 300 101,325 161,100 175,300 General Fund Support 237,115 197,233 203,132 1,700 - - 26,519 41,549 28,927 Other Funding Sources - - - Total Program Funding 366,659 399,882 407,359 12.00 10.00 9.00 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-32 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Function Statement Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals and Objectives - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Provide specialized domestic violence response, including intervention services for victims and their children, and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court - Ensure the rights of victims as dictated by the Arizona Constitution are upheld - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials - Maximize Victim Compensation funds available to victims by pursuing negotiated rates with providers and requesting restitution to recover expenses paid to victims - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families - Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors Program Performance Measures Cost savings achieved by using a volunteer force to help provide victim services Felony cases presented for review by law enforcement Total claims processed Total volunteer hours 13-33 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $460,640 $450,000 $450,000 10,524 396 23,032 10,500 350 22,500 10,500 350 22,500 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Legal reviews and corresponding disbursements of funds to local law enforcement agencies Total number of victim contacts by advocates Total number of victims served by victim advocates Juvenile cases presented for review by law enforcement Requests for investigative services Felony written victim notifications Initial appearances hearings (two per day) attended Total number of services provided to victims by victim advocates Average number of days to process claims Percent of violent, dangerous, repetitive offenders tried Victim restitutions processed within guidelines Claims processed within 60 days 101 107 104 36,263 8,991 3,949 10,135 71,329 730 69,926 35 74% 100% 100% 32,500 8,000 3,500 11,000 73,425 730 63,000 30 73% 100% 100% 32,500 8,000 3,500 11,000 73,500 730 63,000 30 73% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 18,241,032 9,852,169 - 20,142,467 11,017,953 170,000 21,748,113 12,055,709 190,000 28,093,201 31,330,420 33,993,822 24,900 28 80,317 532 291 40,000 - 60,000 - 106,068 40,000 60,000 2,713,112 9,411 2,669,412 - 3,868,277 128,699 2,722,523 2,669,412 3,996,976 2,249,569 3,413,925 1,469,547 50,115 2,177,602 2,520,000 3,350,000 76,500 1,874,512 3,080,000 1,465,000 84,800 7,183,156 8,124,102 6,504,312 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total 13-34 Pima County FY 2015/2016 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution 16,824,936 16,659,891 16,813,408 58,299 - - 1,198,219 3,837,015 6,619,126 Other Funding Sources - - - Total Program Funding 28,093,201 31,330,420 33,993,822 358.00 355.00 357.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-35 Pima County FY 2015/2016 Adopted Budget Forensic Science Center Expenditures: 3,747,942 Revenues: FTEs 1,881,450 33.00 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding General Fund Support 50.08% Department Revenue 49.92% 13-37 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Forensic Science Center FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Forensic Science Center 3,591,829 3,634,842 3,747,942 Total Expenditures 3,591,829 3,634,842 3,747,942 Forensic Science Center 1,620,917 1,806,415 1,881,450 Total Revenues 1,620,917 1,806,415 1,881,450 1,975,001 1,847,567 1,887,117 - - - (4,089) (19,140) (20,625) - - - 3,591,829 3,634,842 3,747,942 Forensic Science Center 32.00 33.00 33.00 Total Staffing (FTEs) 32.00 33.00 33.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-38 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Forensic Science Center Program: Forensic Science Center Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 36, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality of death investigation standards - Respond to requests for body removal within 60-90 minutes no less than 95% of the time - Complete at least 95% of cremation authorizations within 2 days - Prepare a minimum of 85% of reports within 3-4 weeks - Respond to at least 95% of outside personnel, families, etc. within 2 days Program Performance Measures Requests to remove bodies responded to within 60-90 minutes Cremation authorization completed within 2 days Reports prepared within 3-4 weeks Respond to outside personnel, families, etc. within 2 days FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 85% 80% 75% 90% 90% 90% 70% 90% 95% 95% 85% 95% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 3,025,770 524,886 41,173 3,151,098 483,744 - 3,123,996 623,946 - 3,591,829 3,634,842 3,747,942 37,276 1,529,929 40,200 1,715,500 40,200 1,790,500 1,567,205 1,755,700 1,830,700 Revenues Miscellaneous Revenue Investment Earnings Charges for Services 33,598 311 19,803 35,550 165 15,000 35,550 200 15,000 Other Special Revenue Total 53,712 50,715 50,750 1,975,001 1,847,567 1,887,117 - - - (4,089) (19,140) (20,625) Other Funding Sources - - - Total Program Funding 3,591,829 3,634,842 3,747,942 32.00 33.00 33.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-39 Pima County FY 2015/2016 Adopted Budget Justice Court Ajo Expenditures: 687,212 Revenues: FTEs 255,455 11.00 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo 100.00% Sources of All Funding Department Revenue 36.58% General Fund Support 63.42% 13-41 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Justice Court Ajo FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Justice Court Ajo Justice Court Ajo Time Pay Fees 689,868 1,125 696,483 2,250 687,212 - Total Expenditures 690,993 698,733 687,212 Justice Court Ajo Justice Court Ajo Time Pay Fees 194,293 4,265 247,455 7,000 248,455 7,000 Total Revenues 198,558 254,455 255,455 506,114 452,028 442,877 - - - (13,679) (7,750) (11,120) - - - 690,993 698,733 687,212 11.00 11.00 11.00 11.00 11.00 11.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Justice Court Ajo Total Staffing (FTEs) 13-42 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff Department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Be responsive and receptive to the needs of victims, defendants, and self represented litigants. Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Comply with court policies and County policies and procedures Comply with the Minimum Accounting Standards for the State Auditor General and Supreme Court Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner Complete docketing and minute entries prior to the conclusion of courtroom proceedings Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity Supervise DUI and domestic violence probationers to ensure compliance with court orders Initiate court action of debtors that have not paid by their payment due date Program Performance Measures Delinquent cases to be entered into collections Minute entries filed Court staff compliant with all state mandated training Minimum accounting standards compliant Bonds exonerated and refunded Probationers requiring court assessment FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 538 1,503 100% 100% 100% 100% 552 798 100% 100% 100% 100% 545 1,150 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 542,489 147,379 533,005 163,478 551,244 135,968 689,868 696,483 687,212 16,551 147,476 1,652 15,352 195,839 350 15,352 195,839 350 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue 13-43 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Charges for Services Operating Revenue Sub-Total 18,075 26,914 26,914 183,754 238,455 238,455 10,539 9,000 1,000 9,000 10,539 9,000 10,000 506,114 452,028 442,877 - - - (10,539) (3,000) (4,120) Other Funding Sources - - - Total Program Funding 689,868 696,483 687,212 11.00 11.00 11.00 Revenues Fines & Forfeits Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-44 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Time Pay Fees Function Statement Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect all Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Cases assessed time payment fee 1,487 1,248 1,367 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Operating Expenses 1,125 2,250 - 1,125 2,250 - 457 3,808 7,000 7,000 4,265 7,000 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (3,140) (4,750) (7,000) Other Funding Sources - - - Total Program Funding 1,125 2,250 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) 13-45 - Pima County FY 2015/2016 Adopted Budget Justice Court Green Valley Expenditures: 838,331 Revenues: FTEs 295,570 8.50 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding Fund Bal (increase) 35.20% Department Revenue 35.26% General Fund Support 29.54% 13-47 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Justice Court Green Valley FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Justice Court Green Valley 541,526 535,214 838,331 Total Expenditures 541,526 535,214 838,331 Justice Court Green Valley 313,205 304,460 295,570 Total Revenues 313,205 304,460 295,570 253,167 243,063 247,671 - - - (24,846) (12,309) 295,090 - - - 541,526 535,214 838,331 11.00 9.50 8.50 11.00 9.50 8.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Justice Court Green Valley Total Staffing (FTEs) 13-48 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Function Statement Serve public, litigants, and attorneys by the prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, and policies. Follow court performance guidelines set by court rules, statutes, administrative orders and guidelines established by the Administrative Office of the Supreme Court. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Follow financial management practices that meet the minimum accounting standards set and enforced by the State Auditor General. Adhere to operational guidelines reviewed by the Court Services Division of the Arizona Supreme Court. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the Minimum Accounting Standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to Minimum Accounting Standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Strengthen the administration of justice and improve communication - Use technology effectively - Migrate to a new case management system - Upgrade audio recording in courtroom - Simplify and enhance systems - Improve website by providing capability of on-line payments; access to forms in accordance with Federal mandates (English and Spanish) and more comprehensive information about court processes for self-represented litigants - Provide wireless connectivity - Maintain a professional workforce and improve operational efficiencies - Maintain a professional workforce - Foster and encourage ongoing and cross-training staff - Ensure staff compliance with state mandatory Council on Judicial Education and Training (COJET) - Improve operational efficiencies - Develop improvements to maintaining the court calendar - Implement document imaging - Upgrade security cameras throughout court complex - Lower costs associated with pro tem judges Program Performance Measures Continue to keep costs down for the use of pro tem expenditures Case clearance rate, excluding DUI Cross train all staff Employees 100% compliant with state mandatory COJET training 13-49 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $6,628 100% yes yes $3,314 100% yes yes $4,550 100% yes yes Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 477,228 64,298 475,558 59,656 543,616 294,715 541,526 535,214 838,331 19,539 199,180 129 48,470 21,060 225,000 31,500 21,060 225,000 20,000 267,318 277,560 266,060 2,000 43,887 26,900 2,000 27,510 45,887 26,900 29,510 253,167 243,063 247,671 - - - (24,846) (12,309) 295,090 Other Funding Sources - - - Total Program Funding 541,526 535,214 838,331 11.00 9.50 8.50 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Fines & Forfeits Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-50 Pima County FY 2015/2016 Adopted Budget Justice Courts Tucson Expenditures: 8,584,102 Revenues: FTEs 7,681,892 131.50 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Judicial Operations 29.16% Administration 22.10% Court Operations 48.74% Sources of All Funding General Fund Support 0.78% Fund Balance Decrease 9.73% Department Revenue 89.49% 13-51 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Justice Courts Tucson FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Court Operations Judicial Operations 1,734,470 3,938,691 2,595,818 1,649,776 4,245,233 2,771,341 1,897,004 4,184,023 2,503,075 Total Expenditures 8,268,979 8,666,350 8,584,102 Administration Court Operations Judicial Operations 5,312,317 1,040,189 669,903 5,918,692 1,095,200 764,195 4,918,692 1,145,200 1,618,000 Total Revenues 7,022,409 7,778,087 7,681,892 955,905 205,557 67,357 - - - 290,665 682,706 834,853 - - - 8,268,979 8,666,350 8,584,102 30.00 89.00 19.00 29.00 93.00 20.00 29.00 87.50 15.00 138.00 142.00 131.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Court Operations Judicial Operations Total Staffing (FTEs) 13-52 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration Function Statement Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Total funds collected by the court Total Pima County revenues collected by the court Number of positions managed Public usage of buildings by number of individuals Instances of contraband discovered and confiscated $14,588,184 $7,022,409 138 311,952 11,205 $14,812,000 $7,778,087 142 340,000 14,000 $14,812,000 $7,681,892 132 380,000 15,000 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,467,638 221,812 45,020 1,489,039 160,737 - 1,607,812 289,192 - 1,734,470 1,649,776 1,897,004 168,031 2,702,414 29,720 2,412,152 2,712,192 56,000 3,150,500 2,712,192 56,000 2,150,500 5,312,317 5,918,692 4,918,692 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 13-53 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration (3,577,847) (4,268,916) (3,021,688) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,734,470 1,649,776 1,897,004 30.00 29.00 29.00 General Fund Support Program Staffing FTEs 13-54 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations Function Statement Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process all types of cases accurately, efficiently, and expediently. Provide service to the public, litigants, jurors, attorneys, and members of the bar; record case proceedings; maintain case files and court records. Prepare and distribute court notices and minute entries. Respond to phone and internet questions and requests for information. Schedule and maintain records of court events. Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys Acquire new case management system Image court documents into electronic case files Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Total case filings Total telephone calls requesting information Individuals assisted at window Case images scanned FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 134,952 102,000 65,412 545,272 141,000 165,518 67,279 682,812 145,000 108,000 70,108 532,012 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,647,930 290,761 3,698,470 546,763 3,613,965 570,058 3,938,691 4,245,233 4,184,023 8 581,959 780,000 780,000 581,967 780,000 780,000 12,324 87,122 358,776 15,000 50,000 250,200 100,000 265,200 458,222 315,200 365,200 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Charges for Services Other Special Revenue Total 13-55 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations 2,944,866 2,818,427 2,726,816 - - - (46,364) 331,606 312,007 Other Funding Sources - - - Total Program Funding 3,938,691 4,245,233 4,184,023 89.00 93.00 87.50 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-56 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations Function Statement Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment; felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause; initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1; civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when athorized by law, is $10,000 or less; domestic violence and harassment cases; concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000; matters involving possession of, but not title to, real property; and small claims proceedings when the amount involved does not exceed $3,500. Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary Reduce the number of pending civil and small claims cases Dispose of new cases in a timely manner Reduce the usage and cost of judges pro tempore Program Performance Measures Disposition rate FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 101% 102% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,602,092 974,375 19,351 1,773,276 948,065 50,000 1,684,722 668,353 150,000 2,595,818 2,771,341 2,503,075 5,051 48 168,000 - 168,000 1,000,000 5,099 168,000 1,168,000 103,299 146,195 - 103,299 146,195 - 65 9,427 552,013 450,000 450,000 561,505 450,000 450,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 13-57 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations 1,588,886 1,656,046 362,229 - - - 337,029 351,100 522,846 Other Funding Sources - - - Total Program Funding 2,595,818 2,771,341 2,503,075 19.00 20.00 15.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-58 Pima County FY 2015/2016 Adopted Budget Juvenile Court Expenditures: 32,473,593 Revenues: FTEs 9,306,535 452.25 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 5.29% Administration 7.33% Probation Services 46.84% Court Support Services 4.23% Detention Services 23.84% Information Technology 4.69% Judicial Services 7.78% Sources of All Funding Department Revenue 28.66% Fund Balance Decrease 2.06% General Fund Support 69.28% 13-59 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Juvenile Court FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 2,989,937 2,467,562 1,256,921 7,154,980 1,608,821 2,390,208 13,337,741 2,396,404 2,472,930 1,228,935 7,706,528 1,465,106 2,269,801 15,496,254 2,382,272 1,717,056 1,373,648 7,742,223 1,522,127 2,525,700 15,210,567 Total Expenditures 31,206,170 33,035,958 32,473,593 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 310,327 1,289,724 200 98,445 55,649 415 6,444,003 293,094 1,290,627 100,000 66,539 7,721,707 300,775 979,587 100,000 7,926,173 Total Revenues 8,198,763 9,471,967 9,306,535 23,124,545 23,178,801 22,497,546 1 - - (117,139) 385,190 669,512 - - - 31,206,170 33,035,958 32,473,593 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 29.45 44.00 20.55 156.75 16.00 24.64 196.90 30.50 43.00 21.35 154.75 16.00 24.64 194.15 28.25 43.50 21.00 136.00 15.00 25.25 183.25 Total Staffing (FTEs) 488.29 484.39 452.25 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-60 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Administration Function Statement Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within ten days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer Program Performance Measures Percentage of financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Deficiencies in life and safety building inspections corrected within 10 days of citing FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% 100% 70% 50% 99% 100% 90% 75% 100% 100% 95% 95% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,939,854 1,050,083 1,788,168 608,236 1,691,516 690,756 2,989,937 2,396,404 2,382,272 4,164 2,578 64 2,000 100 2,000 100 6,806 2,100 2,100 284,666 18,855 290,994 - 217,405 81,270 303,521 290,994 298,675 2,676,259 2,103,310 2,081,051 83 - - 3,268 - 446 Other Funding Sources - - - Total Program Funding 2,989,937 2,396,404 2,382,272 29.45 30.50 28.25 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-61 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs Function Statement Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within 7 business days of removal - Mediate or facilitate contested dependency matters to avoid court litigation - 60% of Family Drug Court parents will graduate - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases (ASFA standard is 1 year) Program Performance Measures Average days to preliminary protective hearing Average days to permanency hearing (ASFA standard is 1 year) Cases resolved by full agreement through mediation Parents who graduate from Family Drug Court FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 6 282 54% 37% 6 283 51% 67% 6 285 55% 70% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,069,373 398,189 2,052,377 420,553 1,572,491 144,565 2,467,562 2,472,930 1,717,056 145 5,887 5,200 5,200 6,032 5,200 5,200 749,709 712,588 341,750 749,709 712,588 341,750 533,983 572,839 632,637 533,983 572,839 632,637 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Other Special Revenue Total 13-62 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs 1,180,846 1,179,872 733,996 - - - (3,008) 2,431 3,473 Other Funding Sources - - - Total Program Funding 2,467,562 2,472,930 1,717,056 44.00 43.00 43.50 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-63 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Court Support Services Function Statement Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% Assign language interpreters that meet all necessary qualifications Provide language translations within legally required timelines Intra-department mail delivered promptly and accurately Program Performance Measures Assessment consumer satisfaction rating Assign qualified language interpreters Provide language translations within the legally required timelines Intra-department mail delivered promptly and accurately FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 98% 99% 100% 98% 98% 99% 100% 98% 98% 99% 100% 98% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,027,764 229,157 1,029,898 199,037 1,128,310 245,338 1,256,921 1,228,935 1,373,648 200 - - 200 - - 1,256,721 1,228,935 1,373,648 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,256,921 1,228,935 1,373,648 20.55 21.35 21.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-64 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Function Statement Provide the community a secure detention facility for youth where helpful programs of education, remediation, and skill development are available. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide youth with positive reinforcement through Positive Behavioral Supports & Interventions (PBIS) program Increase number of youth achieving job skill certification Increase number of youth completing GED Prepare youth for success in drug treatment programs, such as Make a Change (MAC) Program Performance Measures Boys served by MAC Program Girls served by MAC Program Youth reporting assigned detention mentor is beneficial Youth reporting Positive Behavioral Interventions & Support is beneficial Youth achieving a Food Sanitation Certificate Youth participating in Culinary Program Youth Achieving their GED/testing Boys reporting family education sessions were helpful Girls reporting family education sessions were helpful FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 76 30 85% n/a 80 37 85% 75% 85 40 92% 80% 13% 13% 28% 91% 100% 18% 20% 30% 95% 96% 25% 25% 30% 98% 98% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 6,218,149 788,936 147,895 6,921,633 784,895 - 6,982,312 759,911 - 7,154,980 7,706,528 7,742,223 78,175 83 100,000 - 100,000 - 78,258 100,000 100,000 20,187 - - 20,187 - - Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Miscellaneous Revenue Grant Revenue Sub-Total 13-65 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services 7,056,536 7,606,528 7,642,223 - - - (1) - - Other Funding Sources - - - Total Program Funding 7,154,980 7,706,528 7,742,223 156.75 154.75 136.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-66 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology Function Statement Provide system administration for the Juvenile Online Tracking System (JOLTSaz) for Pima County, system analysis and development, technical user support, training, research, and data base management for over 500 users in all court locations. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain connectivity to JOLTSaz, the Superior Court case management system (AGAVE), and the Pima County Attorney's office case management system (CAMMS). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% Program Performance Measures FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned Computer infrastructure operative 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 1,369,824 217,086 21,911 1,346,785 118,321 - 1,400,444 121,683 - 1,608,821 1,465,106 1,522,127 55,647 2 66,539 - - 55,649 66,539 - 1,553,174 1,398,379 1,522,127 - - - (2) 188 - Other Funding Sources - - - Total Program Funding 1,608,821 1,465,106 1,522,127 16.00 16.00 15.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-67 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Judicial Services Function Statement Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Ensure all judicial officers will pass performance reviews (four officers are reviewed each year) Program Performance Measures Dependency hearings held within legal time frames Hearings contested Judicial officers passing performance review FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 89% 8% 100% 88% 9% 100% 86% 10% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 2,120,716 269,492 2,038,368 231,433 2,281,665 244,035 2,390,208 2,269,801 2,525,700 415 - - 415 - - 2,389,793 2,269,801 2,525,700 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,390,208 2,269,801 2,525,700 24.64 24.64 25.25 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-68 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Function Statement Ensure community safety by providing evidence-based supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Receive and process juvenile delinquency referrals, develop and provide alternatives to detention, provide diversion services, complete investigations of petitioned cases and recommend appropriate services and supervision levels to the Court on adjudicated cases. Provide community supervision and monitoring of compliance with Court orders through a system of evidence-based practices and programs to include graduated responses. Program Goals and Objectives - Probationers' successful completion of standard probation Probationers' successful completion of intensive probation (JIPS) Juveniles successfully complete diversion consequences contracts within 90 days Restore victims through collection of restitution Victims satisfied with notification and service Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Diversion juveniles assigned restituion will pay Standard probationers asssigned restitution will pay JIPS probationers assigned restitution will pay Victim customer service satisfaction rating FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 76% 71% 83% 95% 100% 100% 81% 85% 70% 90% 70% 100% 95% 78% 80% 70% 83% 90% 100% 95% 80% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 9,547,301 3,790,440 10,473,747 5,022,507 10,466,553 4,744,014 13,337,741 15,496,254 15,210,567 5,950 - - 5,950 - - Intergovernmental 118,790 162,400 143,002 Grant Revenue Sub-Total 118,790 162,400 143,002 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues 13-69 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 6,068,383 6,773 10,922 12,096 221,089 7,285,602 8,000 (3,500) 8,378 260,827 7,541,586 8,000 (5,000) 8,510 230,075 6,319,263 7,559,307 7,783,171 General Fund Support 7,011,216 7,391,976 6,618,801 (82) - - (117,396) 382,571 665,593 Other Funding Sources - - - Total Program Funding 13,337,741 15,496,254 15,210,567 196.90 194.15 183.25 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-70 Pima County FY 2015/2016 Adopted Budget Public Defense Services Expenditures: 30,259,313 Revenues: FTEs 1,244,284 233.85 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children. ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property. Expenditures by Program Legal Defender 14.45% Public Defense Services 4.63% Mental Health Defense 1.70% Office of Children's Counsel 5.59% Public Defender 43.24% Office of Court Appointed Counsel 30.39% Sources of All Funding Department Revenue 4.11% Fund Balance Decrease 1.52% General Fund Support 94.37% 13-71 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Public Defense Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defense Services 4,135,295 470,962 1,549,104 10,902,763 12,730,752 723,177 4,069,563 508,711 1,675,724 7,616,723 12,987,404 607,725 4,371,835 515,632 1,690,141 9,196,262 13,085,036 1,400,407 Total Expenditures 30,512,053 27,465,850 30,259,313 Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defense Services 17,215 119 113 1,094,761 96,446 277,472 23,682 823,454 112,040 266,700 23,200 848,454 127,130 245,500 Total Revenues 1,486,126 1,225,876 1,244,284 28,704,883 26,079,359 28,554,323 - - - 321,044 160,615 460,706 - - - 30,512,053 27,465,850 30,259,313 43.50 7.00 20.00 9.48 159.08 5.00 46.00 6.00 23.00 10.75 156.55 5.00 44.00 6.00 21.00 10.00 143.85 9.00 244.06 247.30 233.85 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Legal Defender Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defense Services Total Staffing (FTEs) 13-72 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Legal Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post-conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Goals and Objectives Maintain attorney retention rate of at least 90% Provide legal representation to new indigent felony cases 20% Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 91% 22% 95% 26% 90% 20% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 3,619,442 515,853 3,815,106 254,457 3,878,226 493,609 4,135,295 4,069,563 4,371,835 287 731 - 2,100 - 1,018 - 2,100 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 15,670 253 274 23,452 230 21,000 100 Other Special Revenue Total 16,197 23,682 21,100 4,101,909 4,045,881 4,338,277 - - - 16,171 - 10,358 Other Funding Sources - - - Total Program Funding 4,135,295 4,069,563 4,371,835 43.50 46.00 44.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-73 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Mental Health Defense Function Fulfill the duty of the Pima County Superior Court to promptly appoint counsel to individuals involuntarily hospitalized as a result of a court-ordered evaluation based on allegations that the person, as a result of a mental disorder, is either a danger to self (DTS), danger to others (DTO), persistently or acutely disabled (PAD) or gravely disabled (GD) as defined in Title 36, Chapter 5 of the Arizona Revised Statutes. Description of Services Provide quality representation to adults facing involuntary evaluation, hospitalization, and treatment pursuant to Title 36, including those duties mandated by ARS 36-537(B): interview client within 24 hours of appointment, explain client's rights pending court-ordered evaluation, procedures leading to court-ordered treatment, alternatives to court-ordered treatment, and standards for court-ordered treatment; review petitions for evaluation, prepetition screening report, evaluation, petition for treatment, and patient's medical records; interview petitioner, witnesses, physicians, and social workers; investigate alternatives to court-ordered treatment; represent clients at Title 36 hearings and throughout the period of court-ordered treatment, including 60-day judicial reviews as well as any petitions for continued court-ordered treatment at the conclusion of the 365-day period of court-ordered treatment. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Goals and Objectives -Receive 100% of all new assignments for the representation of Title 36 clients in Pima County Superior Court actions in cases which are initiated by emergency application or involuntary application, non-emergent or pre-petition screening -Receive 100% of all active roll-over assignments that are currently represented by Mental Health Defender Program Performance Measures Percent of initial case assignments accepted Percent of roll-over assignments accepted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 99% 99% 99% 99% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 450,808 20,154 463,725 44,986 459,007 56,625 470,962 508,711 515,632 119 - - 119 - - 470,843 508,711 515,632 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 470,962 508,711 515,632 7.00 6.00 6.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-74 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Children's Counsel Function Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. Represent child victims/witnesses at the request of the Pima County Attorney's Office and provide child-related representation to the Bench and Bar of the Domestic Relations Division of the Pima County Superior Court when the family qualifies pursuant to statute and rules relating to family law. Description of Services Provide children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Goals and Objectives -Receive 75% of all new assignments for the representation of children in Pima County Juvenile Court actions in cases filed by Child Protective Services and private petitioners. -Accept 75% of active cases into the second and/or subsequent year of representation. Program Performance Measures Percent of initial case assignments accepted Percent of second year assignments accepted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 75% 55% 75% 55% 100% 75% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,442,099 107,005 1,558,301 117,423 1,485,429 204,712 1,549,104 1,675,724 1,690,141 113 - - 113 - - 1,548,991 1,675,724 1,690,141 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,549,104 1,675,724 1,690,141 20.00 23.00 21.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-75 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Court Appointed Counsel Function Provide representation through contracted private attorneys and ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other postconviction matters, sexually violent persons, guardianship, and witness representation as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer a Qualified Consultant List for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Goals and Objectives -Ensure that all eligible individuals receive representation for dependency, delinquency, juvenile mental health, Guardian Ad Litem (GAL), and severance proceedings in Juvenile Court -Ensure that all eligible individuals receive representation for misdemeanor cases in Justice Court -Ensure that appropriate office (Public or Legal Defender) or contract attorney is appointed to represent qualifying defendants at all levels of representation in the juvenile and criminal justice area Program Performance Measures Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court 13-76 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Office of Court Appointed Counsel FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Adopted FY 2015/2016 Adopted 654,645 10,248,118 699,883 6,916,840 595,588 8,600,674 10,902,763 7,616,723 9,196,262 8,610 1,086,151 823,454 848,454 Operating Revenue Sub-Total 1,094,761 823,454 848,454 General Fund Support 9,808,002 6,793,269 8,347,808 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 10,902,763 7,616,723 9,196,262 9.48 10.75 10.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Program Staffing FTEs 13-77 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquencies and those facing transfer to adult court. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Goals and Objectives Maintain attorney retention rate of at least 90% Provide legal representation to new indigent felony cases 60% Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 93% 62% 91% 63% 90% 60% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 11,504,383 1,226,369 - 11,768,497 1,196,017 22,890 11,221,179 1,840,967 22,890 12,730,752 12,987,404 13,085,036 32,986 6,507 30,330 - 66,330 100 Operating Revenue Sub-Total 39,493 30,330 66,430 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 54,062 2,490 401 80,900 500 310 60,000 500 200 Other Special Revenue Total 56,953 81,710 60,700 12,594,811 12,875,364 12,939,520 - - - 39,495 - 18,386 Other Funding Sources - - - Total Program Funding 12,730,752 12,987,404 13,085,036 159.08 156.55 143.85 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-78 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Defense Services Program: Public Defense Administration Function statement Provide quality legal representation to defendants entitled to court appointed counsel. Oversee budgets, planning, human resources and other administrative functions. Description of services Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases and court proceedings for children in foster care and other out-of-home placements. Provide legal services for adults who have mental illnesses and are unwilling or unable to voluntarily participate in treatment. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Note: On April 24, 2015, County Administrator issued a memo for reorganization of Indigent Defense Services that unifies Public Defender, Legal Defender, Office of Court Appointed Counsel, Office of Children's Counsel, and Mental Health Defender. PDS will have a unified departmental budget with each of the five offices (PD, LD, OCC, MHD, and OCAC) having individual detailed bureau-level budgets. Program Performance Measures None submitted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 303,904 406,517 12,756 287,816 319,909 - 787,809 612,598 - 723,177 607,725 1,400,407 48 - - 48 - - Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 273,206 57 4,161 263,000 3,700 244,000 1,500 Other Special Revenue Total 277,424 266,700 245,500 General Fund Support 180,327 180,410 722,945 - - - 265,378 160,615 431,962 Other Funding Sources - - - Total Program Funding 723,177 607,725 1,400,407 5.00 5.00 9.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-79 Pima County FY 2015/2016 Adopted Budget Public Fiduciary Expenditures: 2,591,494 Revenues: FTEs 506,473 32.85 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 11.60% Mandated Fiduciary Services 88.40% Sources of All Funding Department Revenue 19.54% General Fund Support 80.46% 13-81 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Public Fiduciary FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Burials Mandated Fiduciary Services 300,516 2,148,148 331,808 2,234,850 300,487 2,291,007 Total Expenditures 2,448,664 2,566,658 2,591,494 Burials Mandated Fiduciary Services 10,700 533,041 15,000 491,473 10,000 496,473 Total Revenues 543,741 506,473 506,473 1,904,923 2,060,185 2,085,021 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,448,664 2,566,658 2,591,494 Burials Mandated Fiduciary Services 1.00 34.20 1.00 33.45 1.00 31.85 Total Staffing (FTEs) 35.20 34.45 32.85 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 13-82 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Fiduciary Program: Burials Function Statement Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services Process applications and determine eligibility within 72 hours Close cases within 60 days of interment date Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed Program Performance Measures Quarterly inspections of cemetery to ensure proper maintenance of grounds Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 4 4 4 93% 82% 100% 90% 100% 95% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 47,995 252,521 57,432 274,376 43,867 256,620 300,516 331,808 300,487 10,700 15,000 10,000 10,700 15,000 10,000 289,816 316,808 290,487 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 300,516 331,808 300,487 1.00 1.00 1.00 Program Funding by Source Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-83 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Fiduciary Program: Mandated Fiduciary Services Function Statement Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available, manage wards' income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service File annual reports to Superior Court on time Complete investigations within 30 days of receipt of all documents Develop client budgets within 30 days of appointment File client inventories to court within 90 days of appointment Reduce inappropriate referrals Minimize breaches of fiduciary duties Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 90 days of appointment Inventories filed with court within 90 days of appointment FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 74% 99% 72% 83% 80% 100% 80% 100% 90% 100% 90% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,005,589 142,559 2,054,451 180,399 2,122,551 168,456 2,148,148 2,234,850 2,291,007 5,103 527,938 2,400 489,073 1,200 495,273 533,041 491,473 496,473 1,615,107 1,743,377 1,794,534 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,148,148 2,234,850 2,291,007 34.20 33.45 31.85 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-84 Pima County FY 2015/2016 Adopted Budget Sheriff Expenditures: 157,030,540 Revenues: FTEs 22,776,873 1,580.00 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 18.42% Operations 28.65% Corrections 30.67% Investigations 19.02% HIDTA 1.99% Forfeitures 1.25% Sources of All Funding Operating Transfers 0.69% Department Revenue 14.50% Fund Balance Decrease 0.57% General Fund Support 84.24% 13-85 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Sheriff FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administrative Corrections Forfeitures HIDTA Investigations Operations 24,139,802 45,005,439 217,781 1,806,739 28,358,059 44,911,206 20,664,220 50,477,608 2,000,000 1,986,329 30,519,503 44,879,621 28,928,705 48,159,858 1,960,000 3,131,650 29,864,109 44,986,218 144,439,026 150,527,281 157,030,540 Administrative Corrections Forfeitures HIDTA Investigations Operations 772,336 12,169,449 62,994 1,836,724 3,531,499 680,466 928,243 11,128,940 100,000 1,986,329 6,062,364 480,000 804,088 12,947,848 100,000 3,132,594 5,103,384 688,959 Total Revenues 19,053,468 20,685,876 22,776,873 126,113,370 127,309,829 132,276,641 Net Operating Transfers In/(Out) (319,607) 1,880,000 1,076,000 Fund Balance Decrease/(Increase) (408,205) 651,576 901,026 - - - 144,439,026 150,527,281 157,030,540 293.00 642.00 26.00 282.00 396.00 291.00 653.00 24.00 297.00 371.00 299.50 605.50 25.00 287.50 362.50 1,639.00 1,636.00 1,580.00 Total Expenditures Funding by Source General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administrative Corrections HIDTA Investigations Operations Total Staffing (FTEs) 13-86 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Administrative Function Provide administrative, information technology, special investigations, civil enforcement and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department, including Sheriff's Management and Records Tracking System, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). 13-87 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Contact complainants filing telephonic reports within two hours of their complaint - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within one week of receipt - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available Program Performance Measures Communications logged calls for service (PCSD & Sahuarita PD) Warrants deleted Domestic violence orders processed Fugitive extraditions Teletype messages sent Average elapsed time for felony warrant entry:less than (in hours) ACJIS transactions completed 9-1-1 calls Priority one calls dispatched in less than two minutes 10 minute warrant confirmations Average pre-dispatch time on priority one calls (in seconds) Warrants received Access to law enforcement database (24/7) Database access uptime Results from state & federal audits (low risk rating) Telephone service availability Telephone services to all SD facilities (24/7) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 135,960 11,139 6,561 1,354 19,463 4 4,033,141 204,376 3,090 11,313 35 11,680 99% 99% yes yes yes 140,000 10,600 6,300 1,400 19,900 4 4,155,000 215,000 3,100 11,100 33 11,000 99% 99% yes yes yes 140,000 10,900 6,400 1,500 20,000 4 4,552,000 220,000 3,200 11,200 33 11,100 99% 99% yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 13-88 15,837,047 8,138,958 163,797 12,551,898 8,062,322 50,000 19,027,902 9,900,803 - 24,139,802 20,664,220 28,928,705 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 184,923 270 146,637 110,000 146,500 110,000 176,500 331,830 256,500 286,500 313,744 126,753 9 671,743 - 517,588 - 440,506 671,743 517,588 23,021,762 19,575,465 28,124,723 Net Operating Transfers In/(Out) (22,988) 160,512 - Fund Balance Decrease/(Increase) 368,692 - (106) Other Funding Sources - - - Total Program Funding 24,139,802 20,664,220 28,928,705 293.00 291.00 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 13-89 299.50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Corrections Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Correction facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times Transport inmates to court and to other detention facilities in a safe, efficient manner Ensure that there are no inmate escapes Provide necessary and timely medical evaluation and care to inmates Prevent suicides of individuals in custody Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failure to release (cases) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 33,839 2,061 34,946 0 0 0 1 15 34,854 2,123 35,994 0 0 0 1 15 35,899 2,186 37,074 0 0 0 0 0 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 13-90 35,369,415 9,469,081 166,943 39,720,535 10,227,073 530,000 37,484,299 9,675,559 1,000,000 45,005,439 50,477,608 48,159,858 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Corrections Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 474,729 45,410 8,687,027 300,000 5,000 8,101,700 1,200,000 55,000 8,445,000 9,207,166 8,406,700 9,700,000 Intergovernmental 227,015 279,240 187,811 Grant Revenue Sub-Total 227,015 279,240 187,811 417,808 778,876 10,036 1,528,548 400,000 715,000 10,000 1,318,000 545,514 985,523 9,000 1,520,000 2,735,268 2,443,000 3,060,037 33,842,272 38,877,604 35,248,295 Net Operating Transfers In/(Out) (281,328) (120,000) (924,000) Fund Balance Decrease/(Increase) (724,954) 591,064 887,715 Other Funding Sources - - - Total Program Funding 45,005,439 50,477,608 48,159,858 642.00 653.00 Revenues Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Program Staffing FTEs 13-91 605.50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Forfeitures Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund and Sheriff RICO Funds, each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds Program Performance Measures None submitted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,179 (2,023,344) 2,236,946 1,500,000 500,000 960,000 1,000,000 217,781 2,000,000 1,960,000 60,568 2,426 100,000 - 100,000 - 62,994 100,000 100,000 - - - (337,659) 1,839,488 1,839,488 492,446 60,512 20,512 Other Funding Sources - - - Total Program Funding 217,781 2,000,000 1,960,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 13-92 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: HIDTA Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grant. Allocate HIDTA funds to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas Program Performance Measures None submitted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,034,751 722,582 49,406 1,697,374 288,955 - 2,619,436 512,214 - 1,806,739 1,986,329 3,131,650 1,836,626 98 1,986,329 - 3,132,594 - 1,836,724 1,986,329 3,132,594 - - - 6,971 - - (36,956) - (944) Other Funding Sources - - - Total Program Funding 1,806,739 1,986,329 3,131,650 26.00 24.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-93 25.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Investigations Function Provide criminal investigations, homeland security, narcotics and special investigations, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, narcotics, border interdiction and other economic crimes. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes Program Performance Measures Clearance rate - violent crimes Clearance rate - property crimes 13-94 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 63% 47% 76% 49% 75% 49% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Investigations FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 24,814,423 3,420,523 123,113 25,121,633 3,097,870 2,300,000 24,708,534 3,055,575 2,100,000 28,358,059 30,519,503 29,864,109 17,944 42,081 559,553 25,000 50,000 607,000 25,000 110,000 557,000 619,578 682,000 692,000 2,911,727 194 5,380,364 - 4,411,384 - 2,911,921 5,380,364 4,411,384 25,106,028 24,457,139 24,760,876 (15,987) - - (263,481) - (151) Other Funding Sources - - - Total Program Funding 28,358,059 30,519,503 29,864,109 282.00 297.00 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-95 287.50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Operations Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, and Special Weapons and Tactics. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible Investigate all traffic incidents Enforce Arizona state laws and County ordinances Conduct proactive patrols 24 hours a day, 7 days a week Provide specialized law enforcement support and services to unincorporated Pima County Program Performance Measures Calls for service Arrests On-site calls Response time in minutes (metro) Response time in minutes (County wide) FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 116,592 17,701 11,088 5 6 117,000 18,000 12,000 5 6 118,000 18,500 13,000 5 6 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 33,728,779 10,647,318 535,109 35,323,375 9,556,246 - 36,255,008 8,549,087 182,123 44,911,206 44,879,621 44,986,218 4,221 2,559 41,252 1 778 - - 48,811 - - 568,356 (1) 380,000 - 388,959 - 568,355 380,000 388,959 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 13-96 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Sheriff Program: Operations Revenues Intergovernmental 63,300 100,000 300,000 Other Special Revenue Total 63,300 100,000 300,000 44,143,308 44,399,621 44,142,747 331,384 - 160,512 (243,952) - (6,000) Other Funding Sources - - - Total Program Funding 44,911,206 44,879,621 44,986,218 396.00 371.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-97 362.50 Pima County FY 2015/2016 Adopted Budget Superior Court Expenditures: 49,552,240 Revenues: FTEs 17,970,072 650.50 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 2.82% Law Library 0.53% Information Services 6.72% Trial Services 5.65% Adjudication 29.81% Fill the Gap - Other Courts 1.42% Administration 7.60% Conciliation Court 3.53% Adult Probation Court Services 7.59% Adult Probation Field & Operations 34.33% Sources of All Funding Department Revenue 36.26% General Fund Support 61.15% Fund Balance Decrease 2.59% 13-99 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Superior Court FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 14,175,717 3,475,136 3,183,997 15,877,431 1,522,168 604,964 2,708,627 448,934 2,298,239 2,537,712 14,417,879 3,573,667 3,539,223 15,926,815 1,749,944 654,791 2,797,345 634,848 2,424,690 2,760,052 14,772,529 3,764,947 3,759,335 17,012,577 1,747,875 702,361 3,332,315 265,015 1,396,571 2,798,715 Total Expenditures 46,832,925 48,479,254 49,552,240 Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Pretrial Services Trial Services 2,075,975 11,864 1,727,053 10,396,858 676,509 410,362 311,155 797 12 2,029,401 1,461,700 10,571,412 700,341 330,105 302,700 - 2,104,749 1,835,800 12,520,994 693,066 413,340 304,600 97,523 - Total Revenues 15,610,585 15,395,659 17,970,072 30,574,660 30,958,254 30,299,188 - - - 647,680 2,125,341 1,282,980 - - - 46,832,925 48,479,254 49,552,240 Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 165.55 51.50 53.00 243.60 23.00 4.00 26.00 4.00 48.00 47.00 166.55 52.50 55.00 240.25 23.05 4.00 25.00 4.00 48.00 47.00 164.25 48.75 57.00 233.75 23.00 4.00 24.00 4.00 46.00 45.75 Total Staffing (FTEs) 665.65 665.35 650.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-100 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Maintain the clearance rate of dispositions to filings at or above 100% Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 21,651 22,055 22,721 105% 22,495 21,902 22,648 101% 22,762 21,899 22,765 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11,893,651 2,282,066 12,068,633 2,349,246 12,473,054 2,299,475 14,175,717 14,417,879 14,772,529 404,624 225,856 172,997 423,000 156,000 120,000 405,000 180,000 150,000 803,477 699,000 735,000 201,828 202,276 152,549 201,828 202,276 152,549 1,062,020 8,650 1,120,000 8,125 1,217,000 200 1,070,670 1,128,125 1,217,200 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total 13-101 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Adjudication 12,665,476 12,831,794 13,192,862 - - - (565,734) (443,316) (525,082) Other Funding Sources - - - Total Program Funding 14,175,717 14,417,879 14,772,529 165.55 166.55 164.25 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-102 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Administration Function To provide administrative support to the presiding judge, the court and its operational and judicial divisions. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure that the court is receiving mental health reports and evaluations that are of the highest quality. Program Goals and Objectives - Process sufficient applications to fill all openings as needed while continuing to monitor labor market conditions and compensation trends - Improve inventory management through integrating purchases of supplies and warehouse management through the use of Navision (inventory management software) - Maintain a safe environment by ensuring adequate security for courthouse users and court employees - Assist in the development, implementation, and maintenance of court classification and compensation plans - Assist employees with annual Administrative Office of the Courts (AOC) COJET (Council on Judicial Education and Training) and local educational compliance - Provide information to facilitate optimum use of court funds Program Performance Measures Applications reviewed Supply orders processed and delivered in 2 hours Background checks completed Job analysis activities - job descriptions Financial reports filed timely Compliance rate of employees with COJET requirements FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 6,471 870 555 77 100% 100% 7,000 790 580 100 100% 100% 7,500 760 600 125 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,049,291 393,784 32,061 3,299,049 274,618 - 3,482,739 282,208 - 3,475,136 3,573,667 3,764,947 11,864 - - 11,864 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 13-103 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Administration 3,461,425 3,573,667 3,764,947 (104) - - 1,951 - - Other Funding Sources - - - Total Program Funding 3,475,136 3,573,667 3,764,947 51.50 52.50 48.75 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-104 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Court Services Function Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports Program Performance Measures Number of presentence reports On-time delivery of reports FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 5,105 99% 5,317 99% 5,530 99% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,941,102 242,895 3,102,895 436,328 3,414,414 344,921 3,183,997 3,539,223 3,759,335 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 3,006 6,815 1,717,232 10,800 1,450,900 10,800 1,825,000 1,727,053 1,461,700 1,835,800 General Fund Support 2,087,260 2,123,208 2,273,392 6 - - (630,322) (45,685) (349,857) Other Funding Sources - - - Total Program Funding 3,183,997 3,539,223 3,759,335 53.00 55.00 57.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-105 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assessing the probationers' risk to the community and providing appropriate supervision, and addressing the probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. To improve services, the department participates in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Continue community restitution involvement to reduce crime in targeted areas - Continue association with the Fugitive Investigative Strike Team (FIST) and maintain our superior rate of absconder apprehension - Provide specialized services, including Drug Court, that address specific offender populations, chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders - Provide the appropriate level of service to those that present a risk to the community utilizing evidence based practices that enhance successful probation completion - Continue to participate in the Literacy Education and Resource Network (LEARN) which provides probationers the opportunity to earn a high school equivalency diploma - Institutionalize Project SAFE (Swift, Accountable, Fair Enforcement) as a response to illegal drug use by probationers - Implement medication assisted treatment pilot Program Performance Measures Total collections Training hours earned Defensive tactics training hours earned Firearms training hours earned Management courses hours earned Quality assurance field audits Percent of successful exits from probation Percent of Court-ordered restitution paid Percent of Court-ordered restitution hours completed Percent negative drug samples Absconders arrested as a percentage of warrants issued FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $4,641,945 10,550 1,232 1,492 54 116 76% 29% 57% 94% 93% $4,734,784 10,600 1,264 1,524 59 210 76% 34% 60% 94% 93% $4,924,175 10,600 1,264 1,524 64 210 75% 37% 62% 94% 94% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12,840,259 3,037,172 13,011,001 2,915,814 14,349,688 2,662,889 15,877,431 15,926,815 17,012,577 741 - - 741 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 13-106 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Revenues Intergovernmental 490,236 664,737 864,920 Grant Revenue Sub-Total 490,236 664,737 864,920 Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 9,444,900 10,762 1,995 448,224 9,357,375 10,000 539,300 10,811,874 11,400 2,000 830,800 9,905,881 9,906,675 11,656,074 General Fund Support 4,350,193 4,275,054 3,915,703 98 - - 1,130,282 1,080,349 575,880 Other Funding Sources - - - Total Program Funding 15,877,431 15,926,815 17,012,577 243.60 240.25 233.75 Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-107 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post-decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the Court's expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court in Pima County - Provide accurate and timely information to the family law bench in order to assist the judges in making legal decision-making/parenting time decisions for families - Conduct mandatory parent education classes for divorcing and never-married parents involved in family law cases - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement processes in a safe, neutral setting - Provide ongoing program oversight to ensure the proper and timely performance of all in-house and contract services - Review and process referral and billing information for contract and expedited fund providers Program Performance Measures Conciliation and counseling cases served Mediation cases served Evaluation, child interviews, and parenting coordination cases served Mandatory parent education and community information programs conducted Supervised services and drug testing invoices reviewed, reconciled, and forwarded to Finance within 15 days of receipt of invoice Domestic Violence/Appropriateness screenings conducted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 106 1,909 273 138 2,094 264 140 2,020 275 121 121 121 63 66 70 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,236,966 285,202 1,378,688 371,256 1,452,595 295,280 1,522,168 1,749,944 1,747,875 33,299 30,941 55,266 33,299 30,941 55,266 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 13-108 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 1,991 3,251 637,968 1,500 5,300 662,600 2,000 5,300 630,500 643,210 669,400 637,800 General Fund Support 654,508 641,801 707,610 - - - 191,151 407,802 347,199 Other Funding Sources - - - Total Program Funding 1,522,168 1,749,944 1,747,875 23.00 23.05 23.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-109 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Fill The Gap - Other Courts Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description Continue the ongoing Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/2002. (Note: This project is a multifaceted approach to improving criminal case processing and to streamline workflow.) Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 76 100% 82 100% 84 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 540,543 64,421 579,254 75,537 658,208 44,153 604,964 654,791 702,361 General Fund Support - - - Net Operating Transfers In/(Out) - - - 604,964 654,791 702,361 Other Funding Sources - - - Total Program Funding 604,964 654,791 702,361 4.00 4.00 4.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-110 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Information Services Function Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court's data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court's presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistently high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue development of the Court's case management system (AGAVE) and Pretrial Services system (PACT) - Continued efforts replacing legacy systems based upon technology such as Fox Pro, WANG Pace COBOL platforms - Support the statewide e-filing, Public Access, and Bench Automation (aiSmartBench) rollouts in a coordinated effort with Administrative Office of the Courts (AOC) and the Pima County Clerk of the Superior Court Program Performance Measures Help Desk calls resolved Implement aiSmartBench e-Filing phases implemented as scheduled Pretrial case management system (PACT) implemented as scheduled FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 4,274 no yes no 5,262 yes yes yes 5,300 yes yes no FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,926,903 636,403 145,321 1,870,725 826,120 100,500 2,078,016 1,112,299 142,000 2,708,627 2,797,345 3,332,315 1,118 5 - - 1,123 - - 25,000 25,105 37,340 25,000 25,105 37,340 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 13-111 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Information Services Investment Earnings Charges for Services 6,220 378,019 5,000 300,000 6,000 370,000 Other Special Revenue Total 384,239 305,000 376,000 2,320,601 2,102,240 2,150,529 - - - (22,336) 365,000 768,446 Other Funding Sources - - - Total Program Funding 2,708,627 2,797,345 3,332,315 26.00 25.00 24.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-112 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Law Library Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Provide respectful and competent customer service Enrich and enhance law library's collection within budget Maintain library and research information on the Superior Court Law Library website Ensure adequate supply of forms available to all patrons Maintain up-to-date judicial collections Program Performance Measures Patrons entering Law Library Updates added to collection Westlaw sessions provided (estimated) Packets of forms sold Items added to judicial collections FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 50,849 3,800 8,538 18,613 1,600 53,000 3,600 9,000 20,000 1,600 56,000 3,200 9,500 21,000 1,600 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 194,020 254,914 217,178 417,670 246,354 18,661 448,934 634,848 265,015 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 41,972 2,978 266,205 40,000 2,700 260,000 42,000 2,600 260,000 311,155 302,700 304,600 General Fund Support 200,055 225,748 196,292 - - - (62,276) 106,400 (235,877) Other Funding Sources - - - Total Program Funding 448,934 634,848 265,015 4.00 4.00 4.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-113 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services Function Ensure the initial appearance court has accurate and timely information regarding release suitability for each felony, justice precinct misdemeanor, and domestic violence arrestees from Oro Valley, Marana, Sahuarita, and South Tucson. Ensure the justice precinct misdemeanor arrestees are screened for release eligibility, and when appropriate, effect their immediate release. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Community Partnership of Southern Arizona (CPSA). Reduce the issuance of bench warrants from the arraignment court to 50% of the level prior to the inception of this program. Arrange the self-surrender to the Court for Superior Court defendants who fail to appear at post arraignment hearings. For defendants the Court releases under the supervision of Pretrial Services, ensure that court-ordered conditions of release are being adhered to and violations are brought to the Court's attention in a timely manner. Maintain an automated tracking system which allows program managers to analyze their program performance and individual staff performance levels, pretrial population characteristics, pretrial performance trends, and compile prior felony arrests and convictions on new felony arrests. Responsible for the management and maintenance of paper file systems, reception area and call-in traffic as well as routine office and administrative support. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release (help alleviate risk factors by monitoring the defendant and referring the individual to treatment for any self-identified substance abuse, mental health, or behavioral health issues) - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Release at least 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure at least 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate - Enter initial appearance information into department database by noon of the next business day (data entry error rate remains less than 3%) Program Performance Measures Felony defendants presented at the jail Initial appearance interview/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened 13-114 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 9,107 99% 32% 75% 99% 9,650 99% 40% 80% 99% 10,230 99% 50% 80% 99% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,222,887 75,352 2,355,712 68,978 1,328,556 68,015 2,298,239 2,424,690 1,396,571 797 - - 797 - - - - 97,523 - - 97,523 2,297,442 2,424,690 1,299,138 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (90) Other Funding Sources - - - Total Program Funding 2,298,239 2,424,690 1,396,571 48.00 48.00 46.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 13-115 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Function Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and Arizona State and Pima County Grand Juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to ensure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for State and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Produce management reports used in identifying strengths or weaknesses in the Court's case flow systems in a timely manner - Provide court reporter coverage for all hearings statutorily requiring a court reporter Program Performance Measures Jurors reporting Events per interpreter Jurors drawn on panels as a percentage of jurors reporting Percentage of total interpreter events complete Case management reports submitted on time Mandated court reporter hearing coverage 13-116 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 23,529 1,116 94% 100% 100% 100% 23,000 1,258 96% 100% 100% 100% 23,000 1,180 96% 100% 100% 100% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Superior Court Program: Trial Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,492,005 45,707 2,688,719 71,333 2,728,214 70,501 2,537,712 2,760,052 2,798,715 12 - - 12 - - 2,537,700 2,760,052 2,798,715 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,537,712 2,760,052 2,798,715 47.00 47.00 45.75 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 13-117 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Capital Projects Enterprise Funds Total Expenditures Public Works Capital Projects PW Capital Projects Total Capital Projects - - 83,325,542 - 83,325,542 - - 83,325,542 - 83,325,542 Development Services Permitting Planning Support Total Development Services - - - 3,937,991 2,382,865 594,421 3,937,991 2,382,865 594,421 - - - 6,915,277 6,915,277 455,532 318,254 480,306 145,064 5,000 - - - 455,532 318,254 485,306 145,064 1,399,156 5,000 - - 1,404,156 201,975 - - - 201,975 201,975 - - - 201,975 Public Works Administration Administration Total Public Works Administration 1,227,840 - - - 1,227,840 1,227,840 - - - 1,227,840 Real Property Services Real Property Total Real Property Services 1,428,321 - - - 1,428,321 1,428,321 - - - 1,428,321 Regional Flood Control District Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District - 967,900 762,069 4,727,324 1,369,679 7,003,347 1,469,261 1,190,532 - - 967,900 762,069 4,727,324 1,369,679 7,003,347 1,469,261 1,190,532 - 17,490,112 - - 17,490,112 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation - - - 68,873,611 17,741,922 5,714,747 63,023,162 68,873,611 17,741,922 5,714,747 63,023,162 - - - 155,353,442 155,353,442 Office of Sustainability and Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation Project Management Office Project Management Total Project Management Office 14-1 Pima County FY2015/2016 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation TOTAL Public Works General Fund Special Revenue Capital Projects Enterprise Funds Total Expenditures - 9,198,589 28,448,194 2,053,833 5,002,975 - - 9,198,589 28,448,194 2,053,833 5,002,975 - 44,703,591 - - 44,703,591 4,257,292 62,198,703 83,325,542 162,268,719 312,050,256 14-2 Pima County FY2015/2016 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Enterprise Funds Capital Projects Total Revenues Public Works Capital Projects PW Capital Projects Total Capital Projects - - 22,384,510 - 22,384,510 - - 22,384,510 - 22,384,510 Development Services Permitting Planning Support Total Development Services - - - 6,704,362 268,216 15,000 6,704,362 268,216 15,000 - - - 6,987,578 6,987,578 1,000 - 5,000 - - 1,000 5,000 1,000 5,000 - - 6,000 Regional Flood Control District Canoa Ranch In-Lieu Fee Flood Control Support Hazard Mitigation Riparian Protection Total Regional Flood Control District - 1,000,000 21,547,555 45,000 295,500 - - 1,000,000 21,547,555 45,000 295,500 - 22,888,055 - - 22,888,055 Regional Wastewater Reclamation Administration Total Regional Wastewater Reclamation - - - 188,325,289 188,325,289 - - - 188,325,289 188,325,289 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation - 53,288,838 343,946 1,249,500 16,944,703 - - 53,288,838 343,946 1,249,500 16,944,703 - 71,826,987 - - 71,826,987 1,000 94,720,042 22,384,510 195,312,867 312,418,419 Office of Sustainability and Conservation Cultural Resources and Historic Preservation Office of Sustainability and Conservation Total Office of Sustainability and Conservation TOTAL Public Works 14-3 Pima County FY2015/2016 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Public Works Development Services Permitting Planning Support Total Development Services 36.00 19.00 3.00 58.00 Office of Sustainability and Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation Project Management Office Project Management Total Project Management Office 4.90 4.00 4.00 2.00 14.90 5.00 5.00 Public Works Administration Administration Total Public Works Administration 11.00 Real Property Services Real Property Total Real Property Services 17.00 Regional Flood Control District Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District 4.00 7.00 4.00 18.00 20.00 6.00 11.00 17.00 59.00 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation 107.00 124.00 70.00 166.00 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Transportation 21.50 186.25 84.50 TOTAL Public Works 924.15 467.00 292.25 14-4 Pima County FY 2015/2016 Adopted Budget Capital Projects Expenditures: 83,325,542 Revenues: FTEs 22,384,510 0.00 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects with a value of $100,000 or more (excluding Wastewater Reclamation enterprise fund projects and internal service fund projects for Parking Garages, Fleet Services and Telecommunications), as detailed in the proposed Fiscal Year 2016/20 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Consulting Expense for Arbitrage Calculations 0.01% Capital Projects 99.99% Sources of All Funding Department Revenue 26.86% Bond/COPs Proceeds 30.82% Operating Transfers 27.41% Fund Balance Decrease 14.91% 14-5 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Capital Projects FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Capital Projects 135,746,001 145,815,785 83,325,542 Total Expenditures 135,746,001 145,815,785 83,325,542 Capital Projects 32,592,661 30,756,351 22,384,510 Total Revenues 32,592,661 30,756,351 22,384,510 - - - (20,724,937) (28,511,480) (39,108,574) Fund Balance Decrease/(Increase) 45,718,277 64,889,914 74,368,606 Other Funding Sources 78,160,000 78,681,000 25,681,000 Total Program Funding 135,746,001 145,815,785 83,325,542 Capital Projects 6.00 6.00 - Total Staffing (FTEs) 6.00 6.00 - Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Staffing (FTEs) by Program 14-6 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Function Account for financial resources to be used for the acquisition or construction of major capital assets, including land, building, roads and streets, drainage ways, libraries, and parks (including those financed by Proprietary Funds), as detailed in the five-year Capital Improvement Plan (CIP) and one-year Capital Improvement Budget. Activities are performed by the Project Management Office and Financial Management Division. Description of Services The budgeted amount of $83,325,542 has been based on the following: Transportation $41,892,895 Facilities Management $14,135,808 Regional Flood Control District $13,894,819 Natural Resources, Parks & Recreation $4,518,288 Environmental Quality $3,400,000 Open Space $1,963,228 Natural Resources, Parks & Recreation $1,828,301 Office of Sustainability and Conservation $1,344,012 Information Technology $337,126 Consulting Expense for Arbitrage Calculations $11,065 Total Capital Projects Fund $83,325,542 (Note: Beginning fiscal year 2015/16, the expenditures of Project Management Office (PMO) appear in an individual department in General Fund, except charges to specific Capital Projects. PMO expenses of prior fiscal years appear in the Capital Project Fund.) Program Goals and Objectives - Provide project/program oversight through the gate process - Deliver individual projects on schedule and within budget Program Performance Measures None submitted FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Projects Total Program Expenditures 177,294 (8,719) 135,577,426 136,602 (136,602) 145,815,785 83,325,542 135,746,001 145,815,785 83,325,542 25,037,275 1,739,644 762,176 5,053,566 27,028,377 481,180 243,494 3,003,300 17,962,394 200,000 281,316 3,940,800 32,592,661 30,756,351 22,384,510 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Total Revenues 14-7 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects - - - (20,724,937) (28,511,480) (39,108,574) Fund Balance Decrease/(Increase) 45,718,277 64,889,914 74,368,606 Other Funding Sources 78,160,000 78,681,000 25,681,000 Total Program Funding 135,746,001 145,815,785 83,325,542 6.00 6.00 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 14-8 - Pima County FY 2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2015/2016 For a comprehensive list of the active and new projects comprising the fiscal year 2016/20 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2015/16 Department/Project Adopted Transportation Valencia Road Mark Road to Wade Road Hughes Access Road Relocation Magee Road La Canada Drive to Oracle Road Valencia Road Alvernon Way to Wilmot Sunset Road Silverbell Road to I-10 to River Road Houghton Road I-10 to Golf Links Road Elephant Head Road Bridge, Girder Replacement Valencia Road Wade Road to Eagle Road Cortaro Farms Road Camino de Oeste to Thornydale Road Colossal Cave Road Success Drive & Ruthrauff Culvert Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Safety Improvements 1997 Bond Funded Harrison Road Bike Lanes Wilmot Road North of Sahuarita Road Harrison Greenway at DMAFB Old Vail Middle School Safe Route to School Lambert Lane Thornydale Road to Camino de la Tierra Mary Ann Cleveland Way @ Kush Canyon Lane HAWK Palo Verde HAWKS @ Alvord & Milton Tanque Verde Road at Emily Gray Junior High School HAWK Bowes Road @ Sabino High School HAWK Square Tube Breakaway Sign Posts Ina Road Sidewalks Shannon Road to La Cholla Boulevard Old Tucson Nogales Highway Summit Neighborhood La Canada River Road to Ina Road South Camino De La Tierra Pave Highway Drive to Curtis Road Silverbell Road Grant Road to Goret Road Camino Verde Brightwater Way to Valencia Summit View Elementary Safe Routes to School Orange Grove Road Camino de la Tierra La Cholla Boulevard La Cholla Boulevard Magee Road to Overton Road Julian Wash I-10 to Campbell Middle Orange Grove TWLTL & Bike Lanes La Canada Road to Oracle Road Coronado School Cougars Intelligent Transport System Signals Coord & Cab Upgrade Motor Pull-Outs and Concrete Work Transportation Total Facilities Management Downtown Court Complex Administration East Building 2nd Floor TI New Pima Animal Care Center Utility Tunnel Expansion Joint & Transformer Replacement Administration West Building 5th Floor Improvements UA Medical Center Improvements Main Jail Tower Air Conditioning 33 Stone/Admin East-West Roof Replacement Forensics Remodel Flood Control Move to Old Court House Green Valley Justice Court Addition 14-9 8,739,390 5,854,910 5,304,028 4,464,072 3,606,500 2,750,000 2,000,000 1,265,000 1,186,919 1,110,000 810,234 780,000 720,000 575,000 565,133 418,000 220,000 210,000 199,014 152,085 139,660 125,000 114,000 105,326 100,000 96,000 78,837 48,493 46,828 36,900 30,000 15,000 10,000 6,566 5,000 5,000 41,892,895 2,995,289 2,618,711 2,000,000 1,100,000 996,002 815,194 804,000 500,000 424,500 400,000 325,086 Pima County FY 2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2015/2016 For a comprehensive list of the active and new projects comprising the fiscal year 2016/20 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2015/16 Department/Project Adopted Legal Services Building Lobby Improvements Theresa Lee Clinic Demolition Library Sustainable Landscaping Improvements Theresa Lee Health Clinic Downtown Gvt Center A/B Parking Garage Sewer & Storm Line Replacement Kino Sports Concessions Stand Upgrades Ajo Way Shops Relocation Facilities Management Total Regional Flood Control District Urban Drainage Pantano Wash Ft Lowell Park to Tanque Verde Road Santa Cruz River Flood/Erosion Control & Linear Park Ajo to 29th Street Floodprone Land Acquisition Program Riparian Mitigation Project Acquisition Fund Tohono O'Odham Nation Drainage Santa Cruz River Pavement Rehab CDO Wash to Silverlake Roger Road & I-10 Drainage Improvement Airport Wash - Economic Development Zone CDO Linear Park - Thornydale Road to I-10 CDO Pathway La Cholla to La Canada Green Valley Drainage Way 6 Repairs Arroyo Chico Detention Basin USACOE Property Rights Assessments for Rillito River Property Rights Assessments for Santa Cruz River Tres Rios del Norte USACOE Study Regional Flood Control District Total 269,258 200,000 175,000 173,768 150,000 124,000 65,000 14,135,808 4,000,000 3,680,000 1,132,028 1,000,000 1,000,000 693,511 500,000 367,627 300,000 300,000 251,653 250,000 170,000 100,000 100,000 50,000 13,894,819 Natural Resources, Parks & Recreation Northside Community Park Southeast Community Park Pantano Infill 5th Street to Speedway Pantano Path Broadway to Kenyon Santa Cruz River Park Irvington to Valencia Manzanita Lighting and Improvements Canoa Preserve Restroom - CDBG Pathway Signage and Markings Rillito River Park Right-of-Way Bicycle Lane on Sahuarita Road Natural Resources, Parks & Recreation 2,696,815 560,500 529,035 300,000 254,331 130,000 30,000 8,237 7,777 1,593 4,518,288 Environmental Quality Tangerine Closure Environmental Remediation - El Camino del Cerro Landfill Environmental Quality Total 3,000,000 400,000 3,400,000 Open Spaces Town of Sahuarita Priorities Painted Hills Open Spaces Total 1,438,409 524,819 1,963,228 14-10 Pima County FY 2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2015/2016 For a comprehensive list of the active and new projects comprising the fiscal year 2016/20 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2015/16 Department/Project Adopted Community Development & Neighborhood Conservation Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization 5 Points Business Coalition SALT Corona Road Estates CAH Alvord Court Rental Housing Project Community Development & Neighborhood Conservation Total 1,008,518 690,762 111,835 12,000 5,186 1,828,301 Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Anza Trail - Oit Pars Campsite Anza Trail - Los Morteros Campsite Canoa Ranch Buildings Rehabilitation Fort Lowell Acquisition - Atkins Steel Acquisition Tumamoc Hill Acquisition Office of Sustainability and Conservation Total 503,674 468,361 242,932 52,507 50,358 26,180 1,344,012 Information Technology Public Works Land & Permits Management System Information Technology Total 337,126 337,126 Parking Garages Garage Revenue & Access Controls Upgrades Legal Services Building Garage ADA & Lighting Upgrades El Presidio Parking Garage Lighting Retrofit Solar Canopy Installation Parking Garages Total 300,000 200,000 135,000 100,000 735,000 Fleet Services Mission Road Complex Fuel Island Building 12 Demolition and Electric Services Improvements Fleet Services Total 1,796,827 390,000 2,186,827 Telecommunications VoIP Phone System - Telecom PoE Switches & UPS Devices - Telecom 10 Gig Downtown Distribution Upgrade - Telecom Data Center Communications Upgrade - Telecom Wireless Network Expansion - Telecom Analog Line Replacement for VoIP Project - Telecom Telecommunications Total 1,215,540 431,739 270,000 112,400 105,000 55,060 2,189,739 Regional Wastewater Reclamation Minor Rehabilitation Projects fiscal year 15/16 North Rillito Interceptor Rehabilitation CRRPS Facility Modifications 22nd Street Alvernon Way to Swan Road Old Nogales Interceptor Aug - New Aerospace Corridor Sewer North Rillito Interceptor Relief Sewer ADOT Ina Road & I-10 Sewer Modifications Sewer Manhole Rehabilitation # 6 9,995,000 7,410,000 2,300,000 2,089,000 2,077,000 1,913,018 1,850,000 1,599,000 14-11 Pima County FY 2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2015/2016 For a comprehensive list of the active and new projects comprising the fiscal year 2016/20 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2015/16 Department/Project Adopted SCADA WAN Infrastructure Upgrade Conveyance SCADA System Upgrade Richey Road to Ina Road Green Valley WRF - Future Development Plan fiscal year 13/14 Southeast Interceptor Augmentation Corona de Tucson Wastewater Treatment Plant UV Disinfection & Filtration Emergency Overflow Basin #4 Creation State Prison Pump Station Rehabilitation fiscal year 2013/14 Green Valley WRF SCADA & Automation Improvements La Tierra Pump Station Conversion to Gravity Sewer Tangerine Road Force Main Relocation SCADA Emergency Operations Center Roger Road Wastewater Treatment Plant Clean Closure Southeast Houghton Area Recharge Project Biogas Sales and Utilization Ina Road Existing Plant SCADA Upgrades Tres Rios WRF Existing Infrastructure Upgrades Project Green Valley Process Improvements Corona de Tucson WRF SCADA & Operations Upgrade Silverbell Pump Station Rehabilitation Side Stream Treatment SRF Parking, Paving & Drainage Improvements Ina Road WPCF Class A Biosolids Improvements Roger Road Wastewater Treatment Plant Entry Post-Closure Implementation Sahuara Bio-Filter Road Embankment Widening, Roger Road WRF Clean Closure Corona de Tucson WRF Influent Splitter Box Improvements Kostka Avenue Michigan to Pennsylvania System Wide Treatment Rehabilitation & Enhancement Hanson Software Upgrade to Version 8 Speedway Boulevard Area Capacity Augmentation Alignment Study Dodge Boulevard Security Improvements ADOT West Ruthrauff Road & I-10 Sewer Modifications ADOT West Ajo Way & I-19 Sewer Modifications Avra Valley WRF - Valve & Gate Motor Operation & SCADA Improvements Addition to RWRD Central Laboratory Sewer Utility Minor Modification Projects Sabino Creek Pump Station Broadway Boulevard Augmentation North Chantilly to North Craycroft Odor and Corrosion Control at Tanque Verde Siphon Houghton Road Broadway Boulevard Intersection Improvement ADOT SR86 Valencia Road to Kinney Road System-Wide Sewer Conveyance Augmentation Program Pantano Interceptor Chemical Dosing Unit at Houghton Road Grant Road Corridor Improvement Sewer Utility New Influent Emergency Overflow Basin - Avra Valley WRF Helen Street to Elm Street 6th Avenue to 1st Avenue 22nd Street to Congress Street Osborne to Toole Tres Rios Sludge Holding Tank ADOT SR77 Oracle Road to Tangerine Road to Pinal County Line Sub-Regional Facilities Security Improvements Minor Rehabilitation Projects fiscal year 14/15 14-12 1,448,580 1,425,124 1,300,000 1,250,000 750,000 725,000 715,000 700,477 654,856 616,881 580,000 566,623 550,000 536,403 520,000 500,000 460,000 447,625 423,000 305,384 300,000 286,469 275,000 270,000 265,000 200,000 200,000 200,000 189,780 171,000 170,000 150,000 145,000 130,000 100,000 100,000 92,009 85,000 80,000 63,000 60,000 51,000 35,500 33,000 30,000 29,624 29,157 25,000 15,000 10,000 5,000 Pima County FY 2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2015/2016 For a comprehensive list of the active and new projects comprising the fiscal year 2016/20 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2015/16 Department/Project Adopted Conveyance Rehab Program Mt Lemmon WRF SCADA & Automation Improvements ROMP 32 MGD Reclamation Campus Sewer Manhole Rehabilitation # 5 Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Parking Garages Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2015/16 Recommended Capital Projects Fund 1,000 1,000 1,000 1,000 47,507,510 135,933,553 (735,000) (2,186,827) (2,189,739) (47,507,510) 83,314,477 Note: Capital Projects Fund also includes $11,065 of consulting expenses for arbitrage calculations not shown here, for total Capital Project Fund expenditures of $83,325,542. 14-13 Pima County FY 2015/2016 Adopted Budget Development Services Expenditures: 6,915,277 Revenues: FTEs 6,987,578 58.00 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and land use appeals processes. Review subdivision plats and plans for commercial development for compliance with zoning and development regulations. Review plans, issue permits and perform inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Provide green building/sustainability review and permitting services. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support Services 8.59% Planning 34.46% Permitting 56.95% Sources of All Funding Department Revenue 100.00% 14-15 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Development Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Development Review Permitting Planning Support 482,426 2,975,476 2,502,609 829,644 3,865,121 2,688,683 416,131 3,937,991 2,382,865 594,421 Total Expenditures 6,790,155 6,969,935 6,915,277 Development Review Permitting Planning Support 229,159 7,057,805 320,548 17,312 6,516,220 260,780 15,000 6,704,362 268,216 15,000 Total Revenues 7,624,824 6,792,000 6,987,578 - - - Net Operating Transfers In/(Out) (365,634) (124,551) (405,154) Fund Balance Decrease/(Increase) (469,035) 302,486 332,853 - - - 6,790,155 6,969,935 6,915,277 4.00 28.00 25.00 4.00 37.00 22.00 4.00 36.00 19.00 3.00 61.00 63.00 58.00 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Development Review Permitting Planning Support Total Staffing (FTEs) 14-16 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Development Review Function Beginning fiscal year 2014/15, Development Review functions, goals and performance measures have been incorporated into the Permitting program. Description of Services Review subdivision tentative and final plats, and development plans. Review improvement plans for grading, paving, and hydrology engineering design. Coordinate with Regional Wastewater Reclamation District on review and approval of sewer layout and improvement plans. Prepare reports and studies. Program Goals and Objectives - Provide timely and accurate processing of applications for development plans, subdivision plats, and improvement plans. Program Performance Measures Development concept permits, tentative plats and final plats approved within 6 months Development concept permits, tentative plats and final plats approved by the 3rd submittal Sewer improvement plans approved within 6 months Sewer improvement plans approved prior to the 3rd submittal FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 75% n/a n/a 80% n/a n/a 90% 85% n/a n/a n/a n/a FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 411,582 70,844 - - 482,426 - - 229,159 - - 229,159 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 253,267 - - Other Funding Sources - - - Total Program Funding 482,426 - Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) 4.00 Program Staffing FTEs 14-17 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Permitting Function Ensure building safety and sustainability through construction plan review and inspections. Ensure compliance with zoning code and other applicable regulations. Ensure conformity of subdivision plats, commercial development concept plans, and site construction plans with Pima County codes and standards. (Note: Beginning in fiscal year 2014/15, Development Review functions, goals and performance measures have been incorporated into the Permitting program.) Description of Services Provide plan review and permitting services for commercial and residential structures projects. Make zoning determinations and verify permitted uses and adherence to adopted development standards. Assign addresses and street names. Review construction plans, issue permits and collect fees. Schedule inspections and maintain construction records. Provide on site inspections for code compliance. Apply standards for hillside development, grading, landscaping and native plant preservation. Provide green building and sustainability services. Review subdivision tentative and final plats, development concept plans and site construction plans. Coordinate with other County agencies to ensure consistent, comprehensive, and timely implementation of flood control, wastewater, septic and transportation requirements related to permitting. Implement processes and procedures to enforce rules, codes and ordinances. Program Goals and Objectives - Provide timely plan review and inspection services - Achieve at least 80% of building plan reviews completed within 5 working days from the date of submittal - Achieve 99% of building inspections completed on the scheduled inspection date - Achieve at least 80% of subdivision plat, development concept and site construction reviews completed within 5 working days from the date of submittal - Provide helpful plan review and inspection services - Achieve at least 85% of building permit applicants who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 85% of building inspection customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 80% of subdivision plat, development concept and site construction customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Program Performance Measures Building plan reviews completed within 5 working days from the date of submittal Building inspections completed on the scheduled inspection date Subdivision plat, development concept and site construction reviews completed within 5 working days from the date of submittal Building permit applicants who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Building inspection customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Subdivision plat, development concept and site construction customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) 14-18 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 0% 0% 80% 99% 0% 99% 0% 99% 80% 86% 86% 85% 80% 80% 85% 0% 0% 80% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Permitting FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,326,342 649,134 2,787,580 1,077,541 2,822,145 1,115,846 2,975,476 3,865,121 3,937,991 6,942,747 3,353 111,705 6,099,560 500 416,160 6,169,560 317 534,485 7,057,805 6,516,220 6,704,362 General Fund Support - - - Net Operating Transfers In/(Out) - - - (4,082,329) (2,651,099) (2,766,371) Other Funding Sources - - - Total Program Funding 2,975,476 3,865,121 3,937,991 28.00 37.00 36.00 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-19 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Planning Function Provide land use planning services related to the comprehensive plan, rezonings, land use actions, board of adjustment and design review committee requests, hearing administrator cases, zoning code text amendments and code enforcement actions. Description of Service Update, amend, and maintain the comprehensive plan. Participate in regional and inter jurisdictional planning efforts. Conduct special planning area studies. Prepare reports, notifications, and analyses on rezonings, specific plans, and special actions. Update and maintain official records. Review minor lot split requests. Coordinate land planning, infrastructure and environmental policy with other Public Works departments and perform related work. Review plat note modifications, plat waivers and other modification requests. Prepare Planning & Zoning Commission, Board of Adjustment and Design Review Committee reports. Implement processes and procedures to apply and enforce adopted rules, codes and ordinances. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process for code enforcement and prepare hearing officer appeal cases. Program Goals and Objectives - Provide timely planning services - Achieve at least 80% of rezoning applications reviewed within 15 days of submittal - Achieve 100% of comprehensive plan amendment requests acted on by the Board of Supervisors by December 31st - Achieve at least 85% of the code text amendments acted on by Board of Supervisors within 8 months of initiation - Provide helpful planning services - Achieve at least 80% of the rezoning customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Achieve at least 80% of the comprehensive plan amendment customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Provide timely code enforcement services - Achieve at least 80% of code enforcement complaints closed, compliant or a citation issued within 60 calendar days of the case opened - Provide helpful code enforcement services - Achieve at least 80% of the zoning, building and grading complaints and violators who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Program Performance Measures Rezoning applications reviewed within 15 days of submittal Comprehensive plan amendment requests acted on by the Board of Supervisors by December 31st Code text amendments acted on by Board of Supervisors within 8 months of initiation Rezoning customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Comprehensive plan amendment customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Code enforcement complaints closed, compliant or a citation issued within 60 calendar days of the case opened Zoning, building and grading complaints and violators who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) 14-20 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 0% 100% 0% 100% 80% 100% 67% 83% 85% 0% 75% 80% 100% 100% 100% 0% 0% 80% 62% 65% 80% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Planning FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,607,280 895,329 1,811,519 877,164 1,639,918 742,947 2,502,609 2,688,683 2,382,865 51,540 269,008 11,900 248,880 4,357 263,859 320,548 260,780 268,216 General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,182,061 2,427,903 2,114,649 Other Funding Sources - - - Total Program Funding 2,502,609 2,688,683 2,382,865 25.00 22.00 19.00 Program Funding by Source Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-21 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Support Function Provide strategic vision and leadership to the department; ensure compliance with mandates and Pima County administrative and fiscal policy/procedures. Establish performance goals. Advance the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department to the public, customers, and the media. Set and lead efforts to achieve performance goals. Prepare and administer the budget for the department. Perform other functions as directed by the County Administrator and/or Deputy County Administrator. Ensure departmental operations have the needed information technology support. Program Goals and Objectives - Enhance financial stability - Achieve 100% of department operating costs covered annually by generated revenue - Provide excellent customer service - Achieve at least 80% of customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually - Achieve at least 80% of core process which show measureable improvement from the prior year Program Performance Measures Department operating costs covered annually by generated revenue Department customers who rate the overall quality of customer satisfaction highly (4 or 5 on 5 point scale) Core process which show measureable improvement from the prior year FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 100% 0% 100% 0% 100% 80% 78% 66% 80% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 592,597 243,003 (5,956) 201,024 215,107 - 383,777 210,644 - 829,644 416,131 594,421 (192) 17,459 45 15,000 - 15,000 - 17,312 15,000 15,000 Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 14-22 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Development Services Program: Support - - - (365,634) (124,551) (405,154) 1,177,966 525,682 984,575 Other Funding Sources - - - Total Program Funding 829,644 416,131 594,421 4.00 4.00 3.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-23 Pima County FY 2015/2016 Adopted Budget Office of Sustainability & Conservation Expenditures: 1,404,156 Revenues: FTEs 6,000 14.90 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: None Note: Beginning fiscal year 2015/16, the budget of Office of Sustainability and Conservation will remain in General Fund to show actual costs, except charges to specific Capital Projects. In fiscal year 2015/16, the Public Works departments will share the cost of these services though the Public Works Overhead object. Expenditures by Program Sustainability Programs 10.33% Conservation Science 32.44% Office of Sustainability & Conservation 34.56% Cultural Resources & Historic Preservation 22.67% Sources of All Funding Department Revenue 0.43% General Fund Support 99.57% 14-25 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Office of Sustainability and Conservation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs 7,497 56,979 65,341 144,203 (87,820) 60,711 185,203 151,567 455,532 318,254 485,306 145,064 Total Expenditures 274,020 309,661 1,404,156 Cultural Resources and Historic Preservation Office of Sustainability and Conservation 653 4,138 4,000 - 1,000 5,000 Total Revenues 4,791 4,000 6,000 264,132 305,661 1,399,146 5,097 - (990) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 274,020 309,661 1,404,156 6.00 4.00 3.00 2.00 4.90 4.00 4.00 2.00 4.90 4.00 4.00 2.00 15.00 14.90 14.90 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Staffing (FTEs) 14-26 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Conservation Science Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County's policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP goals and maintain compliance with the Section 10 permit. Implement the County's Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. (Note: Beginning fiscal year 2015/16, expenditures of the Office of Sustainability & Conservation department remain in General Fund, except charges to specific Capital Projects, and will no longer be transferred to other departments leaving net expenses. In fiscal year 2015/16, the costs for these programs will be shared by Public Works departments through the Public Works Overhead.) Program Goals and Objectives - Improve County decisions by providing the best available natural resource information, including status and trends of key contributing factors - Integrate SDCP goals and objectives with County planning efforts and procedural requirements - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Oversee implementation of the County's Multi-Species Conservation Plan - Ensure Federal processes meet or exceed County environment standards Program Performance Measures Final of Environmental Impact Statement prepared Ecological Monitoring Plan with data management completed Public comments addressed Departmental responsibilities for Multi-species Conservation Plan in final status Continued involvement in the National Environmental Policy Act concerning processes such as mines, pipelines, and powerlines Database products related to the Stewardship Land Management project implemented FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a yes yes yes n/a yes yes yes yes yes yes yes n/a n/a yes n/a n/a yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10,327 (2,830) (113,384) 25,564 420,532 35,000 7,497 (87,820) 455,532 General Fund Support 47,400 (87,820) 455,532 (39,903) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 7,497 (87,820) Net Operating Transfers In/(Out) 6.00 Program Staffing FTEs 14-27 4.90 455,532 4.90 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Cultural Resources and Historic Preservation Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, and assist designation of the Santa Cruz Valley National Heritage Area. Implement inventory, evaluation, impact assessments, and mitigation as necessary. Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Preservation bond funds expended Compliance actions for County projects reviewed Compliance reviews for private development reviewed FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $872,000 149 190 $847,000 200 175 $1,000,000 175 150 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 147,744 (90,765) 135,130 (74,419) 313,154 5,100 56,979 60,711 318,254 653 4,000 1,000 653 4,000 1,000 General Fund Support 11,326 56,711 317,254 Net Operating Transfers In/(Out) 45,000 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 56,979 60,711 318,254 4.00 4.00 4.00 Revenues Miscellaneous Revenue Operating Revenue Sub-Total Program Staffing FTEs 14-28 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Office of Sustainability and Conservation Function Provide comprehensive support for the Cultural Resources, Conservation Science, and Sustainability Programs divisions. Description of Services Use a wide range of financial, budgetary, procurement, capital, and internal office management skills to complete daily, weekly, monthly, and annual duties and responsibilities. Process vendor billings, and prepare special reports, operational and capital budgets, and schedules. Process purchasing requests, issue and manage departmental contracts, assist with public meetings and events, and other office duties. Provide oversight of the Historic Preservation Bond Program. Program Goals and Objectives - Provide prompt and courteous customer service departmentally, cross-departmentally with intergovernmental organizations and to the general public - Achieve expected outcomes with completeness and minimal difficulty Program Performance Measures Comprehensive support provided for all department units FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 54,008 11,333 149,600 35,603 384,192 101,114 65,341 185,203 485,306 194 - - 194 - - 3,944 - 5,000 3,944 - 5,000 61,203 185,203 481,296 Net Operating Transfers In/(Out) - - (990) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 65,341 185,203 485,306 3.00 4.00 4.00 Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 14-29 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Sustainability Programs Function Create and maintain a sustainable community by promoting individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents. Description of Services Work to enhance sustainable practices and operational efficiency in Pima County. Partner with others to develop innovative programs and activities and incorporate roundtable multi-discipline decision making into planning and implementation efforts for the workplace, neighborhood, community, and region. Program Goals and Objectives - Coordinate the ongoing implementation of the Sustainable Action Plan for County operations - Prepare report card on Sustainability goals met through the Action Plan - Provide training to County staff on green purchasing and other operational efforts - Participate in community outreach and education - Integrate sustainability principles into land use planning and County projects Program Performance Measures Annual Sustainability Report Card for County operations prepared Implementation of the 5-year Sustainable Action Plan for County operations FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned yes yes yes yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 140,149 4,054 144,073 7,494 142,564 2,500 144,203 151,567 145,064 General Fund Support 144,203 151,567 145,064 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 144,203 151,567 145,064 2.00 2.00 2.00 Program Staffing FTEs 14-30 Pima County FY 2015/2016 Adopted Budget Project Management Office Expenditures: 201,975 Revenues: FTEs 0 5.00 Function Statement: Provide capital project management for Pima County. Mandates: None Note: Beginning fiscal year 2015/16, the budget of Project Management Office will remain in General Fund to show actual costs, except charges to specific Capital Projects. Prior to fiscal year 2015/16, Project Management Office expenses appear in the Capital Project Fund. In fiscal year 2015/16, Public Works departments will share the cost of these services though the Public Works Overhead object. Expenditures by Program Project Management 100.00% Sources of All Funding General Fund Support 100.00% 14-31 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Project Management Office FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Project Management - - 201,975 Total Expenditures - - 201,975 General Fund Support - - 201,975 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - 201,975 Staffing (FTEs) by Program Project Management Total Staffing (FTEs) 14-32 - - 5.00 - - 5.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Project Management Office Program: Project Management Function The Project Management Office (PMO) provides the following functions: direct project management delivery, program oversight and project controls, assistance with capital bond planning/implementation, and other duties as needed to support development and infrastructure installation. Description of Services Services include providing project management skills and expertise to increase performance in project delivery, supporting other departments who may not have internal project managers, and providing technical assistance with reporting or procedures related to project delivery. The PMO is responsible for specific projects to be delivered during the fiscal year as outlined with the Capital Improvement Program. (Note: Beginning fiscal year 2015/16, the Public Works Administration functions have been separated into the individual departments of Project Management Office, Public Works Administration, and Real Property Services. The expenditures of Project Management Office remain in General Fund, except charges to specific Capital Projects, and will no longer be transferred to other departments leaving net expenses. In fiscal year 2015/16, the costs for this department will be shared by Public Works departments through the Public Works Overhead. Prior to fiscal year 2015/16, Project Management Office expenses appear in the Capital Project Fund.) Program Goals and Objectives - Provide project/program oversight through the gate process - Assist departments as needed with project challenges, documentation of gate activities and program performance - Assist Public Works Administration as needed with public infrastructure planning, bond program planning, or other tasks - Deliver individual projects on schedule and within budget Program Performance Measures Budget performance (cost) within target goals Schedule performance (completion date) within target goals Soft cost expenditures within project total FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a n/a 89% 83% 27% 85% 70% 35% FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 199,047 2,928 - - 201,975 General Fund Support - - 201,975 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - - Program Staffing FTEs 14-33 - 201,975 5.00 Pima County FY 2015/2016 Adopted Budget Public Works Administration Expenditures: 1,227,840 Revenues: FTEs 0 11.00 Function Statement: Provide administrative services for Public Works functions for Pima County. Mandates: None Note: Beginning fiscal year 2015/16, the budget of Public Works Administration will remain in General Fund to show actual costs. In fiscal year 2015/16, Public Works departments will share the cost of these services through the Public Works Overhead object. Expenditures by Program Administration 100.00% Sources of All Funding General Fund Support 100.00% 14-35 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Public Works Administration FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Administration 39,609 (154) 1,227,840 Total Expenditures 39,609 (154) 1,227,840 Administration 400 - - Total Revenues 400 - - 39,209 (154) 1,227,840 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 39,609 (154) 1,227,840 4.00 9.00 11.00 4.00 9.00 11.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Total Staffing (FTEs) 14-36 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Works Administration Program: Administration Function Provide administrative direction and support services to departments, primarily, within the Public Works functional area. Description of Services Provide administration, management, human resources and planning support to all departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, financial management of capital projects, and other administrative services. (Note: Beginning fiscal year 2015/16, the Public Works Administration functions have been separated into the individual departments of Public Works Administration, Real Property Services, and Project Management Office. The expenditures of Public Works Administration remain in General Fund and will no longer be transferred to other departments leaving net expenses. In fiscal year 2015/16, the costs for this department will be shared by Public Works departments through the Public Works Overhead.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Track the number of multi-department projects undertaken - Complete multi-department projects on schedule and within budget - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Multi-department projects undertaken Multi-department projects completed on schedule Budget execution monitoring for all major organizational units FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 12 12 12 5 5 12 3 3 12 3 3 12 FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (50,382) 89,991 39,609 28,933 (29,087) 1,122,915 104,925 (154) 1,227,840 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 14-37 400 - - 400 - - Pima County FY 2015/2016 Adopted Budget Program Summary Department: Public Works Administration Program: Administration 39,209 - 1,227,840 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 39,609 - 1,227,840 4.00 9.00 11.00 General Fund Support Program Staffing FTEs 14-38 Pima County FY 2015/2016 Adopted Budget Real Property Services Expenditures: 1,428,321 Revenues: FTEs 0 17.00 Function Statement: Provide real property activities for Pima County. Mandates: None Note: Beginning fiscal year 2015/16, the budget of Real Property Services will remain in General Fund to show actual costs, except charges to specific Capital Projects. In fiscal year 2015/16, Public Works departments will share the cost of these services though the Public Works Overhead object. Expenditures by Program Real Property 100.00% Sources of All Funding General Fund Support 100.00% 14-39 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Real Property Services FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Real Property (8,307) 154 1,428,321 Total Expenditures (8,307) 154 1,428,321 Funding by Source Revenues Real Property 45 - - Total Revenues 45 - - (8,352) 154 1,428,321 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - (8,307) 154 1,428,321 18.00 18.00 17.00 18.00 18.00 17.00 General Fund Support Total Program Funding Staffing (FTEs) by Program Real Property Total Staffing (FTEs) 14-40 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Real Property Services Program: Real Property Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way and review County and Regional Flood Control District property uses for encroachments. Manage utility licenses. Meet Pima County capital schedule and budget requirements for real property acquisitions and other property management services. (Note: Beginning fiscal year 2015/16, the Public Works Administration functions have been separated into the individual departments of Real Property Services, Public Works Administration, and Project Management Office. The expenditures of Real Property Services remain in General Fund, except charges to specific Capital Projects, and will no longer be transferred to other departments leaving net expenses. In fiscal year 2015/16, the costs for this department will be shared by Public Works departments through the Public Works Overhead.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities. Work with the Information Technology Department to complete the Accela project. The fiscal year 2015/2016 Capital Improvement Program anticipates acquisition and/or relocation services on projects for Transportation, Regional Flood Control District, Regional Wastewater Reclamation District, Natural Resources, Parks and Recreation, and Facilities Management. A "project" could translate into one acquisition/lease/license/easement, etc., or multiple acquisitions, etc. Program Performance Measures Appraisals/Nominal's reviewed Leased properties managed Escrow closings monitored FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 206 76 60 219 86 60 170 96 60 FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 202,926 (211,233) 2,753 (2,599) 1,263,098 165,223 (8,307) 154 1,428,321 45 - - 45 - - (8,352) - 1,428,321 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (8,307) - 1,428,321 18.00 17.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support 18.00 Program Staffing FTEs 14-41 Pima County FY 2015/2016 Adopted Budget Regional Flood Control District Expenditures: 17,490,112 Revenues: FTEs 22,888,055 59.00 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the Federal Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 6.81% Canoa Ranch In-Lieu 5.53% Capital Improvement 4.36% Regulatory 8.40% Support 27.03% Hazard Mitigation 7.83% Infrastructure 40.04% Sources of All Funding Operating Transfers-In 0.45% Other Revenue 2.01% Mitigation In-Lieu Fee 4.35% Property Taxes 93.19% 14-43 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Regional Flood Control District FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program 20,415 1,098,677 3,650,252 1,382,373 2,757,947 1,223,945 1,403,328 1,050,000 822,881 4,331,919 1,452,671 6,437,340 1,603,242 1,398,675 967,900 762,069 4,727,324 1,369,679 7,003,347 1,469,261 1,190,532 11,536,937 17,096,728 17,490,112 Canoa Ranch In-Lieu Fee Flood Control Support Hazard Mitigation Riparian Protection 17,944,143 46,607 3,276,987 3,000,000 20,601,120 40,000 97,747 1,000,000 21,547,555 45,000 295,500 Total Revenues 21,267,737 23,738,867 22,888,055 - - - Net Operating Transfers In/(Out) (6,162,503) (10,365,509) (8,540,746) Fund Balance Decrease/(Increase) (3,566,240) 3,723,370 3,142,803 - - - 11,536,937 17,096,728 17,490,112 9.00 7.00 11.00 11.00 17.00 10.00 4.00 12.00 5.00 16.00 21.00 8.00 4.00 7.00 4.00 18.00 20.00 6.00 65.00 66.00 59.00 Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Expenditures Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Staffing (FTEs) Note: Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. 01-9-P-1359889-0505 (dated May 3, 2005, recorded in Docket 12459 at Page 1313 on May 10, 2005), employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminated on May 10, 2015; the Agreement is in the process of being renewed. 14-44 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Canoa Ranch In-Lieu Fee Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting and restoring the natural resources within the Canoa Ranch In-Lieu Fee (ILF) project site, as described in the project development plan which will be approved by the United States Army Corps of Engineers (USACOE) and the Pima County Board of Directors. Restore riparian habitat and help improve water resources along the Santa Cruz River. Description of Services Administer and manage a compensatory mitigation in-lieu fee program in cooperation with the USACOE. Responsible for managing land acquisition and ownership; receiving 404 mitigation checks and depositing them into the ILF bank; planning, designing, constructing, and maintaining ecosystem restoration; maintaining financial documentation for credits sold and project expenditures; monitoring and reporting on site conditions and the financial information of ILF bank; and implementing adaptive management as warranted for a successful project. Program Goals and Objectives - Meet or exceed performance standards established in the Canoa Ranch development plan - Complete all financial and operational reporting requirements established for the Canoa Ranch ILF project - Plan, design, construct, and maintain a cost effective high valued riparian habitat ecosystem restoration project at Canoa Ranch Program Performance Measures Complete established development plan performance standards within 10 years (max 10% per year) Annual Financial & Biological reports submitted on time to the USACOE FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned n/a n/a 10% n/a n/a 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 8,925 11,490 250,000 800,000 123,700 844,200 20,415 1,050,000 967,900 Charges for Services Operating Revenue Sub-Total - 3,000,000 1,000,000 - 3,000,000 1,000,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 20,415 (1,950,000) (32,100) Other Funding Sources - - - Total Program Funding 20,415 1,050,000 Program Funding by Source Revenues Fund Balance Decrease/(Increase) 14-45 967,900 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Function Manage the development and construction of Capital Improvement Program (CIP) projects for the regional Flood Control District including initiating, planning, monitoring and control, executing and closing CIP projects. Coordinate District's participation in the river park multi-use pathway and flood control access system. Manage the planning, development and verification of District Property Rights Program to ensure ownership, land use rights, and maintenance responsibilities. Description of Services Design and construct structural and non-structural improvements along the major watercourses including bank protection, levees, detention basins, ecosystem restoration, and river park improvements. Prepare feasibility studies/concept design reports for flood control and river park projects including reports and studies needed to obtain federal and state funds and grants for construction of major flood control, river park, and ecosystem restoration projects. Participate with other agencies and departments for the construction of major flood control projects, river parks, and ecosystem restoration projects. Provide comprehensive review and monitoring of planning, design, and construction to ensure project quality and compliance with project specifications and goals. Plan, verify, and develop District property rights program to ensure ownership, maintenance responsibilities, access, and use of District lands and easements. Program Goals and Objectives - Lead and guide the progress of each CIP project to ensure consistent project scope, completion on schedule and within budget as established for the fiscal year - Coordinate with other departments and agencies to promote and develop the river park and flood control maintenance access system, and educate the public and others on river park multi-use pathway and flood control access system safety - Ascertain where acquisitions in fee title are necessary for areas along the major watercourses to transfer river infrastructure lands from County to District and to evaluate areas of prior rights by utilities, other agencies, and other parties on District property Program Performance Measures Bond projects completed on schedule and budget Non-bond CIP projects and studies completed Operating projects and studies completed Projects constructed within 5% of engineer's cost estimate FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2 2 13 2 1 3 9 1 2 5 15 2 FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 949,375 149,302 512,881 310,000 531,019 231,050 1,098,677 822,881 762,069 - - - (1,508) - - 1,100,185 822,881 762,069 Other Funding Sources - - - Total Program Funding 1,098,677 822,881 762,069 9.00 4.00 4.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-46 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support Function Direct, lead, and support the District floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for District operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance premiums for residents and businesses, and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets National Flood Insurance Program goals - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Conduct an outreach program to inform property owners about their susceptibility to flooding with the long-term goal to increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan FEMA's community class rating for Pima County Total flood insurance policies in Pima County Certified Floodplain Managers Projects with no discrepancies in schedule or budget Savings on flood insurance premiums in Pima County FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 5 5 2,600 22 80% 25% 5 5 2,650 22 80% 25% 5 5 2,700 22 80% 25% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,472,119 2,178,133 1,865,623 2,466,296 1,051,730 3,675,594 3,650,252 4,331,919 4,727,324 17,787,780 4,733 1,485 56,846 43,584 2,800 46,915 20,469,675 1,100 55,345 35,000 40,000 21,426,065 1,100 55,345 25,045 40,000 17,944,143 20,601,120 21,547,555 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total 14-47 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support - - - Net Operating Transfers In/(Out) (6,225,192) (10,365,509) (7,597,246) Fund Balance Decrease/(Increase) (8,068,699) (5,903,692) (9,222,985) Other Funding Sources - - - Total Program Funding 3,650,252 4,331,919 4,727,324 7.00 12.00 7.00 General Fund Support Program Staffing FTEs 14-48 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Provide data and advice to communities and the general public relevent to amend or modify FEMA mapped floodplains. (Note: Beginning in fiscal year 2015/16, some Hazard Mitigation functions, goals and performance measures have been incorporated into the Regulatory program.) Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required by federal and state laws and local mandates. Review plans, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Provide data and advice to communities and the general public relevent to amending or modifying FEMA mapped floodplains. Maintain County-wide FEMA Repository. Coordinate FEMA approved mapping changes. Identify, plan, and study needs, prepare plans or studies, develop scopes of work, and oversee work to completion. Program Goals and Objectives - Prepare technical data notebooks for watercourses throughout unincorporated Pima County for use in floodplain management and to identify capital improvement needs - Participate in the National Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan (SDCP) - Maintain FEMA and local floodplain data in GIS library and provide public access to map change documents within one week of effective date of new data - Maintain and update digital floodplain map data Program Performance Measures Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Basins studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually FEMA reviews received, logged in, and reviewed within a four-week period 14-49 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 389 300 300 n/a 12 0% n/a 12 0% 11 46 80% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 841,596 540,777 512,781 939,890 412,279 957,400 1,382,373 1,452,671 1,369,679 46,607 40,000 45,000 46,607 40,000 45,000 - - - (59,102) (58,215) (46,370) 1,394,868 1,470,886 1,371,049 Other Funding Sources - - - Total Program Funding 1,382,373 1,452,671 1,369,679 11.00 5.00 4.00 Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-50 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Function Inspect and maintain District assets and infrastructure in order to ensure reliability and effectiveness during times of flooding. Manage District assets and information in a geo-spatial environment in order to provide for easy retrieval of relevant flood hazards, mitigation, and previous dialogue and decisions. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate County maintenance activities with other city, state, and federal departments and agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Establish data management procedures that provide support to the various programs within the District including geographic information system (GIS) and other data sources - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner Program Performance Measures Total assets inventoried Infrastructure inventory inspected annually District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Subdivision Release of Assurance inspections completed within 10 days of request FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 8,137 60% 100% 8,900 60% 100% 9,200 60% 100% 100% 100% 100% 100% 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,297,888 1,454,334 5,725 4,387,885 2,049,455 - 3,543,762 3,369,585 90,000 2,757,947 6,437,340 7,003,347 General Fund Support - - - Net Operating Transfers In/(Out) - - (1,000,000) 2,757,947 6,437,340 8,003,347 Other Funding Sources - - - Total Program Funding 2,757,947 6,437,340 7,003,347 11.00 16.00 18.00 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs 14-51 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Prepare the annual report and the Five Year Comprehensive Report. Manage and administer the riparian protection elements of the Sonoran Desert Conservation Plan (SDCP) and the Floodplain Management Ordinance through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Review Floodprone Land Acquisition Program applications for District interest and acceptability. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Management Ordinance, including riparian habitat - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas - Discourage development in flood and erosion hazard areas - Encourage natural resource protection Program Performance Measures Flood Hazard Information Sheets completed Outreach events held to inform residents about flood hazards Complaints responded to within 10 business days Completed Elevation Certificates returned Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services Floodplain Use Permit applications initially reviewed within 15 business days Rezonings that preserve natural washes and floodplains 14-52 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 1,310 10 80% 80% 95% 1,500 10 80% 80% 95% 1,500 10 80% 80% 95% 80% 80% 90% n/a n/a 80% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Total Program Expenditures 1,223,945 1,603,242 1,469,261 1,223,945 1,603,242 1,469,261 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,223,945 1,603,242 1,469,261 Other Funding Sources - - - Total Program Funding 1,223,945 1,603,242 1,469,261 17.00 21.00 20.00 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs 14-53 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Function Operate the Automated Local Evaluation in Real Time (ALERT) flood threat recognition system to help protect the lives and property of our citizens. Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Monitor, and where possible augment surface- and ground-water to preserve and protect this valued resource. Fulfill the mission set forth by the Pima County Regional Flood Control District Board of Directors in the Sonoran Desert Conservation Plan as it pertains to riparian and water resource protection. Description of Services Maintain, operate, and expand the ALERT real-time flood threat recognition system to ensure precipitation and stream flow is accurately measured and assessed in real-time. Monitor precipitation and stream flow runoff to determine potential flood threats and coordinate with appropriate emergency response agencies as warranted during significant storm events. Provide timely storm related information and system analyses to County personnel and other local jurisdictions as needed. Oversee the planning, design, construction, and maintenance of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District property including unique high value riparian preserves. Participate with other County departments, governmental, and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability, and develop policies that help address these water resource issues. Review and comment on possible water resource impacts of a proposed development. Coordinate with other agencies on the planning, design, construction, operation, and maintenance of groundwater recharge projects associated with flood control projects. Manage operation of the Marana Highplains Groundwater Replenishment facility. Program Goals and Objectives - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state, and local agencies - Manage Regional Flood Control District property in a manner that protects and enhances natural resources - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Preserve and protect surface- and ground-water resources of Pima County - Effectively maintain and operate the Marana Highplains Groundwater Replenishment facility Program Performance Measures Manage the Marana Highplains Replenishment facility to annually recharge a volume of between 500 and 600 acre feet of effluent per year (acre feet measurements are provided on a calendar year) Non-functioning ALERT field sensor sites to be repaired or replaced within two weeks, weather, hardware, or access permitting 14-54 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 500 550 600 98% 95% 100% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,174,795 228,533 1,213,783 184,892 724,662 465,870 1,403,328 1,398,675 1,190,532 Intergovernmental 74,659 67,747 265,500 Grant Revenue Sub-Total 74,659 67,747 265,500 25,552 3,176,776 30,000 30,000 3,202,328 30,000 30,000 - - - 123,299 58,215 102,870 (1,996,958) 1,242,713 792,162 Other Funding Sources - - - Total Program Funding 1,403,328 1,398,675 1,190,532 10.00 8.00 6.00 Program Funding by Source Revenues Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-55 Pima County FY 2015/2016 Adopted Budget Regional Wastewater Reclamation Expenditures: 155,353,442 Revenues: FTEs 188,325,289 467.00 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources though proven wastewater, conveyance, treatment and reclamation processes, and short- and long-term planning. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Note: This presentation does not include approximately $47.5 million of capital projects for the fiscal year 2015/2016 which are listed in the Capital Improvement Program and which will have other specified Sources of Funding. Expenditures by Program Treatment Operations 40.57% Administration 44.33% Planning & Engineering 3.68% Conveyance System 11.42% Sources of All Funding Sewer System Revenue Bonds 19.29% Other Revenue 2.55% Connection Fees 5.80% Sewer User Fees 72.36% 14-57 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Regional Wastewater Reclamation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program 63,678,648 16,349,684 5,547,435 64,218,079 77,240,420 19,209,551 5,861,889 59,955,496 68,873,611 17,741,922 5,714,747 63,023,162 149,793,846 162,267,356 155,353,442 Administration Conveyance System Treatment Operations 173,530,511 6,550,080 908,219 180,913,965 - 188,325,289 - Total Revenues 180,988,810 180,913,965 188,325,289 - - - (36,986,458) (27,700,014) (23,223,673) 5,791,494 (10,946,595) (54,748,174) - 20,000,000 45,000,000 149,793,846 162,267,356 155,353,442 109.80 116.00 72.00 197.00 104.00 128.00 72.00 171.00 107.00 124.00 70.00 166.00 494.80 475.00 467.00 Administration Conveyance System Planning & Engineering Treatment Operations Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Conveyance System Planning & Engineering Treatment Operations Total Staffing (FTEs) 14-58 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration Function Direct department operations and planning. Coordinate administrative, planning, and program support services as well as employee development services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Description of Services Supervise, monitor, direct department operations, annual budget planning, strategic planning, and process improvement planning. Coordinate community services, facility security, quality control, sustainability/energy management, and employee services functions for the department. Conduct water policy analysis and develop plans and programs to respond to emerging water policy issues and challenges. Assist with the development of the Department financial plan and rate increase proposals. Identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction. Coordinate the preparation of the annual Operations and Maintenance budget and provide supporting justification. Operate a state-licensed laboratory to test samples of regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative appeals, claims, and other financial transactions. Program Goals and Objectives - Coordinate Departmental administrative, planning, program, and employee services - Categorize and make recommendations on the use of County water resources - Meet federal and state permit reporting requirements for wastewater treatments facilities - Obtain 24,000 quality assured regulatory compliance samples for the environmental laboratory - Provide technical service role for improving treatment plant operation and efficiency Program Performance Measures Regulatory compliance analyses Quality assurance compliance anaylses Permit reporting requirements met FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 67,770 32,000 100% 50,000 24,000 100% 50,000 24,000 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Debt Service Contra Assets Depreciation Total Program Expenditures Program Funding by Source Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Capital Contributions Charges for Services Other Revenue Total 14-59 10,307,597 12,961,422 10,299 22,581,308 (1,393,225) 19,211,247 9,116,479 16,675,500 224,400 30,864,693 (224,400) 20,583,748 7,776,199 19,528,361 189,000 22,522,355 (189,000) 19,046,696 63,678,648 77,240,420 68,873,611 19,575 27,477 845,836 1,142,232 (11,176) (71,098) 171,577,665 16,000 22,000 180,000 464,257 5,000,000 175,231,708 20,000 5,000 140,250 781,000 5,000,000 182,379,039 173,530,511 180,913,965 188,325,289 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration - - - Net Operating Transfers In/(Out) (36,888,821) (27,700,014) (23,223,673) Fund Balance Decrease/(Increase) (72,963,042) (95,973,531) (141,228,005) General Fund Support Other Funding Sources - 20,000,000 45,000,000 Total Program Funding 63,678,648 77,240,420 68,873,611 109.80 104.00 Program Staffing FTEs 14-60 107.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide services to repair, rehabilitate and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain best management practices to ensure that the highest operating standards of service quality, environmental protection, and occupational health and safety are continually met. Pursuant to the department's Capacity Management Operations and Maintenance (CMOM) Plan, maintain a comprehensive, proactive, preventive maintenance program for approximately 3,478 miles of public gravity sanitary sewers and 28 public wastewater pumping systems throughout the 420 square mile public sewerage service area of eastern Pima County. Provide project planning, management, oversight/coordination, and required construction services for the department's CIP and Rehabilitation Programs. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) - Reduce sanitary sewer overflows - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Continue to increase the footage of sewer lines in the preventative maintenance program. - Operate and maintain three in-house Closed Circuit Televising (CCTV) units and administer $2.0 million CCTV service contract so that Capacity, Management, Operations & Maintenance (CMOM) goals are obtained - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program utilizing in-house and contract services, providing treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize system wide odors (treatment facilities and conveyance system) through continuous improvement of odor control technologies, thereby reducing the number of odor complaints - Develop, initiate, manage, and complete CIP conveyance projects efficiently and within 20% of budget Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Odor complaint phone calls Information requests provided in the same day Projects completed within 20% of budget FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 44 13,725,233 328 100% 83% 45 12,700,000 280 100% 100% 42 12,700,000 275 100% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 14-61 7,223,004 7,444,653 35,617 (17,423) 1,663,833 7,768,245 10,381,395 537,980 (537,980) 1,059,911 8,206,578 7,956,425 1,018,000 (1,018,000) 1,578,919 16,349,684 19,209,551 17,741,922 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Capital Contributions Other Revenue Total 5,469 (7,272) 6,551,883 - - 6,550,080 - - - - - (3,561) - - 9,803,165 19,209,551 17,741,922 Other Funding Sources - - - Total Program Funding 16,349,684 19,209,551 17,741,922 116.00 128.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-62 124.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering Function Provide engineering plan review, engineering and inspection services, short and long range planning, wastewater flow monitoring, metering, hydraulic modeling and GIS mapping services. Description of Services Provide engineering review, and inspection, and connection of sewerage and sewer service elements for new wastewater customers and manage sewerage design standards. Develop and maintain a regional long-range facility plan and provide project planning services and inspection for the department Capital Improvement Program. Provide conveyance capacity information from metering and hydraulic modelling and evaluate the availability of sewer capacity to serve new development. Develop GIS tools and maintain connection records and maps of the public sewer system. Serve as liaison for the Department to Real Property, Sustainability, and Environmental Quality. Program Goals and Objectives - Meet or exceed 11-1605 licensing time frames for all applicable permits - Provide utility clearance reviews for public improvement and utility plans within a maximum of 23 days - Advance the use of electronic tools to improve the review process Program Performance Measures Average number of days to complete a substantive review for capacity allocation Type III requests Average number of business days to complete administrative and substantive submittal review of preliminary sewer layout plans as measured by regulatory compliance Average number of business days to complete administrative and substantive reviews of sewer improvement plans as measure by regulatory compliance Average number of business days to complete a utilty plan review. Percentage of electronic reviews completed for connecting to existing infrastructure FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 22 15 10 20 18 10 18 17 10 14 n/a 10 10% 10 70% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 4,806,494 709,336 75,108 (75,108) 31,605 4,833,568 972,251 144,800 (144,800) 56,070 4,921,969 759,926 116,800 (116,800) 32,852 5,547,435 5,861,889 5,714,747 - - - (21,477) - - 5,568,912 5,861,889 5,714,747 Other Funding Sources - - - Total Program Funding 5,547,435 5,861,889 5,714,747 72.00 72.00 Total Program Expenditures Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-63 70.00 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations Function Statement Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 23 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas - Treat over 21.8 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively operate the treatment facilities to ensure that permit limits are met - Prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) - Meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids Program Performance Measures Cubic feet of methane converted to energy Billion gallons of wastewater treated annually Reportable environmental exceedences Biochemical oxygen demand removal rate FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 70,000,000 22 20 98% 17,000,000 24 8 99% 200,000,000 23 5 99% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 12,540,985 19,551,670 1,204,473 (643,136) 31,564,087 12,045,076 20,920,343 595,177 (595,177) 26,990,077 12,319,153 20,854,343 902,895 (902,895) 29,849,666 64,218,079 59,955,496 63,023,162 590,209 (8,875) 326,885 - - 908,219 - - - - - (72,599) - - 63,382,459 59,955,496 63,023,162 Other Funding Sources - - - Total Program Funding 64,218,079 59,955,496 63,023,162 197.00 171.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Capital Contributions Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-64 166.00 Pima County FY 2015/2016 Adopted Budget Transportation Expenditures: 44,703,591 Revenues: FTEs 71,826,987 292.25 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Grants 11.19% Transportation Infrastructure 4.59% Support Services 20.58% System Operations and Maintenance 63.64% Sources of All Funding Other Revenues 2.61% General Fund Subsidy 0.17% Federal/State/City Grants 23.55% Highway User Revenue 56.40% Shared Vehicle License Tax 17.27% 14-65 Pima County FY 2015/2016 Adopted Budget Department Summary by Program Department: Transportation FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Expenditures by Program Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 8,017,366 28,431,120 847,230 477,318 8,983,825 27,442,355 2,755,633 5,460,236 9,198,589 28,448,194 2,053,833 5,002,975 Total Expenditures 37,773,034 44,642,049 44,703,591 Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 49,646,229 393,093 1,115,268 12,241,148 49,443,393 350,969 1,184,000 21,313,851 53,288,838 343,946 1,249,500 16,944,703 Total Revenues 63,395,738 72,292,213 71,826,987 - - - (37,437,786) (37,891,639) (30,844,564) 11,815,082 10,241,475 3,721,168 - - - 37,773,034 44,642,049 44,703,591 28.26 182.76 95.50 26.26 184.76 95.50 21.50 186.25 84.50 306.52 306.52 292.25 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Staffing (FTEs) 14-66 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: Support Services Group Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. (Note: Beginning fiscal year 2013/14, environmental technical staff who perform technical assistance and reviews of environmental documents are reassigned to Department of Environmental Quality. The corresponding measure below is for that entire fiscal year.) Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial data for the County's CIP within four weeks of obtaining monthly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works - Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce - Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development - Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Track and respond to each inquiry, concern, or request within 24 hours of receipt Program Performance Measures Constituent inquiries and concerns received Technical assistance and/or environmental documents reviewed annually Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator 14-67 FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 7,201 461 7,200 n/a 7,300 n/a 96% 97% 100% 100% 100% 100% Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: Support Services Group FY 2013/2014 Actual FY 2014/2015 Adopted FY 2015/2016 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,414,684 4,602,682 2,880,169 6,103,656 2,026,385 7,172,204 8,017,366 8,983,825 9,198,589 49,211,480 28,346 149,734 75,104 157,962 23,603 49,149,349 36,000 158,044 80,000 20,000 53,005,685 30,000 153,153 80,000 20,000 49,646,229 49,443,393 53,288,838 - - - Net Operating Transfers In/(Out) (30,178,699) (19,770,049) (18,830,984) Fund Balance Decrease/(Increase) (11,450,164) (20,689,519) (25,259,265) Other Funding Sources - - - Total Program Funding 8,017,366 8,983,825 9,198,589 28.26 26.26 21.50 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-68 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group for design and construction contracting. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network - Investigate citizen requests and take action to deliver appropriate services within eight weeks - Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on - Reduce three year rolling average fatal crashes on Pima County roadway system each year - Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau - Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance - Perform at least 65 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times - Perform at least 16,000 sign item actions each year - Perform at least 800 sign maintenance service calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible - Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County - Provide up-to-date, accurate engineering management information - Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system - Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region 14-69 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Program Performance Measures RTA and grant funding secured for bicycle/pedestrian facilities and safety programs (including local match) Signal maintenance service calls performed Sign item actions performed Routine roadway maintenance activities performed by established cycle times Safety Management System report updated by August 31 Roadways receiving annual surface treatments Monthly meetings held with Sheriff's Office Bureau to coordinate engineering and enforcement functions FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned $881,000 $522,000 $400,000 590 18,057 60% 800 11,500 63% 900 11,500 65% 100% 1% 83% 100% 1% 100% 100% 2% 100% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10,521,894 16,770,349 1,138,877 10,855,655 15,565,150 1,021,550 11,485,089 16,130,313 832,792 28,431,120 27,442,355 28,448,194 193,768 3,510 96,941 98,874 174,358 4,073 111,888 60,650 174,358 12,000 91,938 65,650 393,093 350,969 343,946 - - - 4,489,392 (152,599) (34,802) 23,548,635 27,243,985 28,139,050 Other Funding Sources - - - Total Program Funding 28,431,120 27,442,355 28,448,194 182.76 184.76 186.25 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-70 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Function Plan, design, and construct transportation projects, including bicycle, pedestrian and transit facilities, in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the Transportation department interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Note: Beginning in fiscal year 2013/14 new measures related to project budgets and schedules were implemented with others being phased out. Program Goals and Objectives - Deliver the CIP as scheduled and budgeted in the 5-year plan - Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties - Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan - Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget - Manage project budgets such that at least 85% of the projects do not experience quarterly increases over 5% - Manage project schedules such that at least 80% of the project Construction Start dates do not experience quarterly increased over 60 days - Manage project schedules such that at least 85% of the project Substantial Completion dates do not experience quarterly increased over 60 days - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Achieve scores of 3 or greater for independent assurance samples - Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service 14-71 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Program Performance Measures Negative findings from certification acceptance inspections and other audits Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget Projects whose actual design completion dates are within 90 days of completion date as of FY start Projects whose actual construction completion dates are within 90 days of completion date as of FY start Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action Quarterly increase in project Construction Start dates less than 60 days Quarterly increase in project Substantial Completion dates less than 60 days Quarterly increase in project budgets less than 5% FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 2 1 0 85% 99% 85% 71% 55% n/a 85% 85% n/a 73% 75% n/a 100% 98% 95% 89% 100% 90% 100% 90% 100% 77% 80% 80% 82% 85% 85% 87% 85% 85% FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,615,161 (1,777,308) 9,377 3,205,551 (521,805) 71,887 2,905,399 (923,162) 71,596 847,230 2,755,633 2,053,833 942,052 16,456 156,760 1,079,000 14,000 91,000 1,079,000 13,500 157,000 1,115,268 1,184,000 1,249,500 - - - (62,597) - (37,050) (205,441) 1,571,633 841,383 Other Funding Sources - - - Total Program Funding 847,230 2,755,633 2,053,833 95.50 95.50 84.50 Program Funding by Source Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-72 Pima County FY 2015/2016 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants Function Protect the interests of the Transportation Department by affording centralized coordination of all grant financial activity. Description of Services Ensure intergovernmental financial document quality, coordination, department review, and compliance with State and Federal regulations. Provide Capital Improvement Plan (CIP) and Safe Routes to School programs financial services including documentation of project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial reimbursements for the County Transportation grants within four weeks of submission of invoices - Ensure Transportation grants are in compliance with Federal and State regulations - Ensure grants are in financial compliance throughout the year and ready for single audit - Provide premier customer service by promptly responding to all program constituent inquiries and concerns - Respond to each grantor inquiry, concern, or request received with 24 hours of receipt Program Performance Measures Reimbursements for the County's Safe Routes Program and CIP unit prepared within 4 weeks after month-end Grantor inquiries and concerns responded to or resolved within 24 hours of receipt CIP and Federal Highway Administration grant projects compliant with federal and grantor financial regulations FY 2013/2014 Actual FY 2014/2015 Estimated FY 2015/2016 Planned 70% 95% 95% 95% 95% 95% yes yes yes FY 2014/2015 Adopted FY 2015/2016 Adopted FY 2013/2014 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 63,990 413,328 149,540 5,310,696 134,175 4,868,800 477,318 5,460,236 5,002,975 12,240,906 242 21,313,851 - 16,944,703 - 12,241,148 21,313,851 16,944,703 - - - (11,685,882) (17,968,991) (11,941,728) (77,948) 2,115,376 - Other Funding Sources - - - Total Program Funding 477,318 5,460,236 5,002,975 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 14-73 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2015/16 Adopted Budget for its Capital Improvement Program (CIP) consists of fifteen categories: Transportation; Facilities Management; Regional Flood Control District; Natural Resources, Parks & Recreation; Environmental Quality; Open Spaces; Community Development & Neighborhood Conservation; Office of Sustainability and Conservation; Information Technology; Telecommunications; Parking Garages; Fleet Services; and Regional Wastewater Reclamation District. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Telecommunications, Parking Garages, Fleet Services, and Regional Wastewater Reclamation District. Because Fleet Services and Telecommunications are Internal Service Funds, and Parking Garages and Regional Wastewater Reclamation District are Enterprise Funds, their projects are accounted for within their operating funds, and expenses are capitalized according to generally accepted accounting principles. Fleet Services, Telecommunications, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2015/16, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2015/16, and projected operations and maintenance (O&M) data for fiscal year 2015/16 and the following five years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in General Obligation, Sewer Revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in General Obligation and Sewer Revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in General Obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, Stadium District, and Community and Economic Development; Regional Flood Control District; Natural Resources, Parks & Recreation; Environmental Quality – which consists of environmental remediation projects and solid waste infrastructure management; Open Spaces – which is designated for open space acquisition; Community Development & Neighborhood Conservation; Office of Sustainability and Conservation – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Information Technology; Parking Garages; Fleet Services; and Telecommunications. 15-1 Pima County FY 2015/2016 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the United States Army Corps of Engineers (USACOE), which typically funds from two-thirds to threequarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2015/16 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2015/16 Capital Projects Fund1 Expenses by Category Community Development 2.19% Environmental Quality 4.08% Sources of Funding Office of Sustainability and Conservation 1.61% Information Technology 0.41% Invest./Misc. Revenue 0.58% Consulting Expense for Arbitrage Calculations 0.01% Open Space 2.36% Fund Balance Decrease 14.90% Bond/COPs Proceeds 30.82% Charges for Svcs/Impact Fees 4.73% Natural Resources, Parks & Recreation 5.42% Regional Flood Control District 16.68% Transportation 50.28% Operating Transfers 27.41% Facilities Management 16.96% Expenses by Category Transportation Facilities Management Regional Flood Control District Natural Resources, Parks & Recreation Environmental Quality Open Space Community Development Office of Sustainability and Conservation Information Technology Consulting Expense for Arbitrage Calculations Intergov't Revenue 21.56% $ $ $ $ $ $ $ $ $ $ $ Sources of Funding Other Funding: Bond/COPs Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Charges for Services/Impact Fees Investment & Miscellaneous Revenue Fund Balance Decrease 41,892,895 14,135,808 13,894,819 4,518,288 3,400,000 1,963,228 1,828,301 1,344,012 337,126 11,065 83,325,542 $ $ 1 25,681,000 17,962,394 22,838,253 3,940,800 481,316 12,421,779 83,325,542 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2015/2016 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements, the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personnel services expenditures for additional building maintenance staff, additional supplies and services, expenditures for utilities, general maintenance, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2015/16 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2015/16 CIP associated with Transportation consists of 36 projects with total expenditures of $41.9 million. Major projects include $8.7 million for Valencia Road: Mark Road to Wade Road; $5.9 million for Hughes Access Road Relocation; $5.3 million for the Magee Road: La Canada Drive to Oracle Road project; $4.5 million for Valencia Road: Alvernon to Wilmot; $3.7 million for Sunset Road: Silverbell Road to I-10 to River Road; $2.8 million for Houghton Road: I-10 to Golf Links Road; $2.0 million for the Elephant Head Road Bridge project; $1.3 million for Valencia Road: Wade Road to Eagle Road; $1.2 million for Cortaro Farms Road: Camino Oeste to Thornydale Road; and $1.1 million for Colossal Cave Road: Success Drive & Ruthrauff Culvert. Facilities Management Facilities Management manages projects related to County facilities and has 18 active projects in fiscal year 2015/16 and a budget of $14.1 million. The major projects include $3.0 million for the Downtown Court Complex project; $2.6 million for Administration East 2nd Floor; $2.0 million for the new Pima County Animal Care Center; $1.1 million for Utility Tunnel improvements; $996,002 for Administration West 5th Floor; $815,194 for University of Arizona Medical Center improvements; $804,000 for Main Jail Tower air conditioning; and $500,000 for the 33 Stone/Administration EastWest Roof Replacement. 15-3 Pima County FY 2015/2016 Adopted Budget Regional Flood Control District The Regional Flood Control District has 16 active CIP projects in fiscal year 2015/16, with a total budget of $13.9 million. Major projects include $4.0 million for the Urban Drainage projects; $3.7 million for Pantano Wash: Fort Lowell Park to Tanque Verde Road; $1.1 million for the Santa Cruz River (SCR) Flood Control/Erosion Control & Linear Park: Ajo to 29th Street project; $1.0 million for the Floodprone Land Acquisition Program; and $1 million for the Riparian Mitigation Project Acquisition Fund. Natural Resources, Parks & Recreation There are 10 CIP projects in fiscal year 2015/16 for Parks and Recreation with a total budget of $4.5 million. Major projects include $2.7 million for the Northside Community Park; $560,500 for the Southeast Community Park; $529,035 for Pantano Infill: 5th Street to Speedway; $300,000 for the Pantano Path: Broadway to Kenyon; $254,331 for the Santa Cruz River Park: Irvington to Valencia project; and $130,000 for Manzanita Lighting and Improvements. Environmental Quality The fiscal year 2015/16 CIP budget is $3.4 million with $3.0 million budgeted for the Tangerine Facility Closure and $400,000 for the Environmental Remediation/El Camino del Cerro Landfill project. Open Spaces In fiscal year 2015/16, $1.9 million is designated for open space acquisitions with $1.4 million for Town of Sahuarita Priorities; and $524,819 for the Painted Hills project. Community Development & Neighborhood Conservation There are five CIP projects, with total expenditures of $1.8 million, scheduled for activity in fiscal year 2015/16. The major project is $1.0 million for Housing Reinvestment 2004 Authorization. Office of Sustainability and Conservation There are six CIP projects, with total expenditures of $1.3 million scheduled for activity in fiscal year 2015/16. Information Technology The fiscal year 2015/16 CIP budget is $337,126 for Public Works Permitting/Licensing Application. Parking Garages There are four CIP projects, with total expenditures of $735,000 scheduled for activity in fiscal year 2015/16. Fleet Services The fiscal year 2015/16 CIP budget is $2.2 million for two projects. The major project is $1.8 million for the Mission Road Complex Fuel Island. 15-4 Pima County FY 2015/2016 Adopted Budget Telecommunications The fiscal year 2015/16 CIP budget is $2.2 million for six projects. The major project is $1.2 million for the VoIP Phone System. Regional Wastewater Reclamation The fiscal year 2015/16 CIP budget for Regional Wastewater Reclamation consists of 63 projects with total expenditures of $47.5 million. Major projects for fiscal year 2015/16 include $10.0 million for the Minor Rehabilitation Projects; $7.4 million for the North Rillito Interceptor Rehabilitation project; $2.3 million for CRRPS Facility Modifications; $2.1 million for the 22nd Street: Alvernon Way to Swan Road; $2.1 million for the Old Nogales Interceptor Augmentation/New Aerospace Corridor Sewer; and $1.9 million for the North Rillito Interceptor Relief Sewer. These six projects account for $25.8 million, or 54.3%, of the $47.5 million in total expenditures. Note: Capital Projects Fund also includes $11,065 of consulting expenses for arbitrage calculations for total Capital Project Fund expenditures of $83,325,542. Complete FY 2015/16 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2015/16 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2015/16 During the budget cycle for fiscal year 2015/16, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following two pages present the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2015/2016 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2015/2016 - 2019/2020 Project Name Transportation Bowes Road @ Sabino High School HAWK Camino De Oeste - Los Reales - Valencia Camino Verde Brightwater Way to Valencia Colossal Cave Bike Lanes Coronado School Cougars Harrison Greenway at DMAFB Harrison Road Bike Lanes Homer Davis Elementary Bicycle & Pedestrian Enhancement Ina Road & Oracle Road, Intersection Intelligent Transport System Signals Coord & Cab Upgrade Julian Wash Greenway - Park - 6th Julian Wash I-10 to Campbell Middle Julian Wash I-10 to Campbell Ramps La Canada River Road to Ina Road La Cholla Boulevard Magee Road to Overton Road Magee Road Cortaro Farms Road Mona Lisa to La Canada RTA07 Magee Road Cortaro Farms Road Thornydale Road to Mona Lisa Magee Road La Canada Drive to Oracle Road Mary Ann Cleveland Way @ Kush Canyon Lane HAWK Old Tucson Nogales Highway Summit Neighborhood Orange Grove Bike Lanes Oracle to Camino La Zorrola Orange Grove Road Camino de la Tierra La Cholla Boulevard Orange Grove TWLTL & Bike Lanes La Canada Road to Oracle Road Palo Verde HAWKS @ Alvord & Milton Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Sunset Road Silverbell Road to I-10 to River Road Tanque Verde Road at Emily Gray Junior High School HAWK Valencia Road Alvernon Way to Wilmot Valencia Road Mark Road to Wade Road Valencia Road Wade Road to Eagle Road Valencia Streetlight, Sidewalk Widening Transportation Total Facilities Management Downtown Court Complex Green Valley Justice Court Addition New Pima Animal Care Center Theresa Lee Health Clinic Facilities Management Total FY 2014/15 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 15/16 for FY 16/17 for FY 17/18 for FY 18/19 for FY 19/20 0 1,000 0 0 1,000 0 0 0 0 0 1,000 1,000 0 0 0 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 1,000 1,760 7,760 0 4,698 1,000 0 0 30,216 0 1,000 1,000 480 0 0 1,000 6,968 6,770 5,192 7,477 0 3,212 0 0 1,000 0 6,424 0 0 0 1,715 0 0 0 78,152 0 2,363,207 398 0 0 2,363,605 0 1,049,700 0 0 15,813 1,065,513 15-6 3,212 6,500 0 0 0 8,386 3,500 0 0 0 0 0 0 0 0 6,500 (1,000) 715 0 5,761 6,500 0 1,000 0 10,736 6,761 3,212 0 5,761 0 6,500 74,044 0 536,815 0 0 0 536,815 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,500 0 0 0 0 0 0 0 0 6,500 0 0 0 154,000 0 154,000 0 0 0 0 0 0 (3,500) 0 0 0 0 0 0 0 0 0 7,500 0 0 0 0 0 0 0 0 (1,000) 0 0 0 (1,000) 0 2,000 0 0 0 154,000 0 154,000 0 0 0 7,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,500 0 0 0 0 0 0 15,000 0 0 0 0 0 0 Pima County FY 2015/2016 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2015/2016 - 2019/2020 Project Name Regional Flood Control District Arroyo Chico Detention Basin USACOE CDO Linear Park - Thornydale Road to I-10 CDO Pathway La Cholla to La Canada El Corazon de los Tres Rios Del Norte Green Valley Drainage Way 6 Repairs Lower Santa Cruz Levee Bank Repair Pantano - Rincon Ecosystem Restoration Pantano Wash Ft Lowell Park to Tanque Verde Road Pantano Wash Speedway to Tanque Verde Roger Road & I-10 Drainage Improvement Santa Cruz River Grant Road to Camino del Cerro River Park Santa Cruz River Pavement Rehab CDO Wash to Silverlake FY 2014/15 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 15/16 for FY 16/17 for FY 17/18 for FY 18/19 for FY 19/20 0 6,710 0 0 0 0 0 0 0 847 0 1,000 0 0 0 8,557 0 340 2,200 61,729 0 0 120 0 0 58 1,000 425 240 6,000 0 72,112 0 340 2,055 22,210 2,900 500 3 0 3,400 57 25 35 6 2,037 0 33,568 0 0 6,680 0 6,680 96,910 43,061 20,041 21,317 181,329 Environmental Quality Tangerine Closure Environmental Quality Total 0 0 Information Technology Consumer Health & Food Safety Licensing Software Mobility Implementation Proof of Concept Public Works Land & Permits Management System Information Technology Total Santa Cruz River Flood/Erosion Control & Linear Park Ajo to 29th Street Tanque Verde Creek Sabino Canyon to Craycroft USACOE Regional Flood Control District Total Natural Resources, Parks & Recreation Northside Community Park Pantano Infill 5th Street to Speedway Pantano Path Broadway to Kenyon Santa Cruz River Park Irvington to Valencia Natural Resources, Parks & Recreation Total Fleet Services Fleet Services Fuel Management System New Services Facilities Fleet Services Total 0 340 105 68 72 25 3 0 234 58 25 35 6 198 1,100 2,269 0 340 105 69 72 25 3 0 236 57 25 35 6 197 1,100 2,270 0 140 105 68 72 25 3 3,500 236 58 25 35 6 198 1,100 5,571 6,271 (12,340) 0 0 (6,069) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 101,000 101,000 0 0 0 0 0 0 0 0 0 0 36,000 9,000 196,048 241,048 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,000 374,460 408,460 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,400 22,000 7,500 87,192 10,250 129,342 0 0 11,000 188 32,808 256 44,252 0 0 11,000 192 23,490 263 34,945 50,000 0 11,000 197 8,805 269 70,271 1,250 0 11,000 202 19,050 276 31,778 Telecommunications 10 Gig Downtown Distribution Upgrade - Telecom Analog Line Replacement for VoIP Project - Telecom Data Center Communications Upgrade - Telecom PoE Switches & UPS Devices - Telecom VoIP Phone System - Telecom Wireless Network Expansion - Telecom Telecommunications Total 15-7 Pima County FY 2015/2016 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2015/2016 - 2019/2020 Project Name Regional Wastewater Reclamation Addition to RWRD Central Laboratory Avra Valley WRF - Valve & Gate Motor Operation & SCADA Improvements Cardenal Pump Station Continental Ranch Regions Pump Station Security Improvements Corona de Tucson WRF Influent Splitter Box Improvements Corona de Tucson WRF Security Improvements Corona de Tucson Wastewater Treatment Plant UV Disinfection & Filtration Dodge Boulevard Security Improvements Emergency Overflow Basin #4 Creation Green Valley WRF - Future Development Plan fiscal year 13/14 Green Valley WRF SCADA & Automation Improvements Green Valley WRF Security Improvements Hanson Software Upgrade to Version 8 Ina Road Existing Plant SCADA Upgrades Ina Rd WRF - Grit Classifier Ina Rd WRF Rough Screens La Tierra Pump Station Conversion to Gravity Sewer Mission Pump Station Rehabilitation New Influent Emergency Overflow Basin - Avra Valley WRF Odor and Corrosion Control at Tanque Verde Siphon Pantano Interceptor Chemical Dosing Unit at Houghton Road ROMP 32 MGD Reclamation Campus ROMP Ina Road WPCF HPO Replacement Sabino Creek Pump Station Sahuara Bio-Filter SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade Southeast Interceptor Augmentation SE Interceptor Sub-surface Biofilter Vapor Treatment Unit South Rillito West Central Interceptor Rehabilitation SRF Parking, Paving & Drainage Improvements Tres Rios Safety Upgrades Regional Wastewater Reclamation Total Total O&M Expenditures FY 2014/15 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 15/16 for FY 16/17 for FY 17/18 for FY 18/19 for FY 19/20 0 0 0 0 0 0 0 0 0 0 0 0 59,000 0 0 0 0 0 0 0 0 3,980,390 9,983,163 0 0 0 0 0 7,400 0 0 0 14,029,953 0 0 (3,600) 0 0 8,000 2,000 0 0 1,000 0 500 615 0 0 0 0 (3,600) 0 0 114,165 0 0 0 2,100 0 0 0 500 0 0 0 121,680 116,000 750 3,600 0 750 0 0 0 0 0 0 0 615 0 0 1,000 (3,600) 3,600 0 0 343,795 10,000 0 2,200 4,350 0 500 0 0 1,000 1,000 1,100 486,660 0 200 0 500 200 0 0 500 0 0 500 0 615 500 1,000 300 3,600 0 1,000 206,700 20,609 0 0 0 0 500 0 5,000 0 300 250 275 242,549 0 36 0 0 54 0 0 0 1,000 0 0 0 615 0 250 90 0 0 250 0 21,556 0 0 0 0 0 0 0 0 90 63 69 24,073 0 8 0 0 (1,305) 0 0 0 50 0 0 0 615 0 63 27 0 0 50 0 22,526 0 0 0 0 0 0 0 0 27 16 18 22,095 16,825,015 1,889,176 1,270,270 440,263 252,614 74,444 52,500 52,500 743,700 743,700 0 0 0 0 0 0 0 0 Natural Resources, Parks & Recreation Northside Community Park Natural Resources, Parks & Recreation Total 0 0 9,000 9,000 3,000 3,000 0 0 0 0 0 0 Regional Wastewater Reclamation Biogas Sales and Utilization Regional Wastewater Reclamation Total 0 0 0 0 0 0 50,000 50,000 0 0 0 0 52,500 752,700 3,000 50,000 0 0 O&M Revenue Facilities Management Downtown Court Complex Facilities Management Total Total O&M Revenue 15-8 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name 15-9 Transportation 1st Avenue Orange Grove Road to Ina Road 22nd Street I-10 to Tucson Boulevard Improvements Bowes Road @ Sabino High School HAWK Broadway Boulevard Euclid to Campbell Camino Verde Brightwater Way to Valencia Colossal Cave Road Success Drive & Ruthrauff Culvert Coronado School Cougars Cortaro Farms Road Camino de Oeste to Thornydale Road Elephant Head Road Bridge, Girder Replacement Harrison Greenway at DMAFB Harrison Road Bike Lanes Houghton Road I-10 to Golf Links Road HSIP Project Holding Account Hughes Access Road Relocation Ina Road Sidewalks Shannon Road to La Cholla Boulevard Intelligent Transport System Signals Coord & Cab Upgrade Julian Wash I-10 to Campbell Middle La Canada River Road to Ina Road La Cholla Boulevard Magee Road to Overton Road Lambert Lane Thornydale Road to Camino de la Tierra Magee Road La Canada Drive to Oracle Road Mary Ann Cleveland Way @ Kush Canyon Lane HAWK Motor Pull-Outs and Concrete Work Old Tucson Nogales Highway Summit Neighborhood Old Vail Middle School Safe Route to School Orange Grove Road Camino de la Tierra La Cholla Boulevard Orange Grove TWLTL & Bike Lanes La Canada Road to Oracle Road Palo Verde HAWKS @ Alvord & Milton Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Safety Improvements 1997 Bond Funded Silverbell Road Grant Road to Goret Road South Camino De La Tierra Pave Highway Drive to Curtis Road Square Tube Breakaway Sign Posts Summit View Elementary Safe Routes to School Sunset Road Silverbell Road to I-10 to River Road Tanque Verde Road at Emily Gray Junior High School HAWK Valencia Road Alvernon Way to Wilmot Valencia Road Mark Road to Wade Road Valencia Road Wade Road to Eagle Road Wilmot Road North of Sahuarita Road Transportation Total Prior Years Expenditures FY 2015/16 Adopted FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Beyond Total 7,256,000 788,250 30,500 1,347,247 1,453,318 1,927,664 409,578 1,516,090 4,961,750 4,250,000 139,660 5,000,000 926,022 427,814 7,940,271 48,493 1,110,000 6,566 1,186,919 2,000,000 565,133 720,000 2,750,000 5,288,398 100,000 1,460,022 837,228 31,933,333 25,061,471 436,686 11,054,372 34,436 149,000 1,921,550 170,679 6,638,101 924,793 260,302 258,766 803,164 59,163 100,000 1,079,739 123,178 5,302,820 26,915 30,262,665 9,898,927 25,000 640,129 151,617,591 5,854,910 114,000 5,000 15,000 100,000 30,000 220,000 5,304,028 210,000 5,000 105,326 418,000 36,900 10,000 199,014 810,234 780,000 78,837 96,000 125,000 46,828 3,606,500 152,085 4,464,072 8,739,390 1,265,000 575,000 41,892,895 5,500,000 3,675,000 10,000 8,551,496 1,329,336 5,371,444 2,700,000 3,800,000 730,000 1,556,692 1,050,000 500,000 2,650,000 500,000 13,152,753 2,650,000 500,000 1,593,376 15,869,018 2,060,717 1,140,000 65,000 290,000 450,000 700,000 9,700,000 1,310,000 2,488,143 1,285,843 1,863,000 7,482,605 49,892,905 1,000,000 4,800,000 1,642,266 26,703,046 500,000 1,000,000 7,271,514 10,062,000 4,585,000 2,400,000 21,912,000 21,887,753 34,857,249 7,256,000 10,000,000 170,160 25,000,000 1,501,811 8,042,000 426,144 19,325,949 2,000,000 1,491,155 1,147,814 36,709,289 2,230,000 12,700,000 214,000 1,465,022 852,228 32,033,333 28,745,564 656,686 17,498,400 244,436 154,000 2,026,876 653,679 6,675,001 934,793 459,316 1,069,000 11,094,678 138,000 196,000 1,204,739 870,006 19,919,320 179,000 37,214,880 20,924,160 25,000,000 10,340,000 348,763,439 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND 15-10 Project Name Facilities Management 160 North Stone Building Renovation 33 Stone/Admin East-West Roof Replacement Administration East Building 2nd Floor TI Administration West Building 5th Floor Improvements Adult Detention Center Electrical & Plumbing Improvements Ajo Way Shops Relocation ARC Flash Study at Main Jail Bank of America Building 15th Floor Renovation Downtown Complex Building Sealing Downtown Court Complex Downtown Gvt Center A/B Parking Garage Sewer & Storm Line Replacement Flood Control Move to Old Court House Flowing Wells Branch Library Addition Forensics Remodel Green Valley Justice Court Addition Juvenile Courts Roofing Replacement Kino Sports Concessions Stand Upgrades Legal Services Building 3rd Floor Improvements Legal Services Building Lighting Retrofit Legal Services Building Lobby Improvements Library Sustainable Landscaping Improvements Main Jail Tower Air Conditioning New Pima Animal Care Center Public Works Building Painting & Common Space Improvements Renovate Administration East 10th & 11th Floors Repave Non-Park Facility Parking Lots Replace Plaza Canopy Roof Sheriff Administration Roof Replacement Superior Court 9th Floor Renovation Superior Courts Common Area Flooring Replacement Superior Courts Restroom Project Theresa Lee Clinic Demolition Theresa Lee Health Clinic UA Medical Center Improvements Upgrade EMCS & Replace VAV Boxes at 33 North Stone Utility Tunnel Expansion Joint & Transformer Replacement Facilities Management Total Regional Flood Control District Airport Wash - Economic Development Zone Arroyo Chico Detention Basin USACOE CDO Linear Park - Thornydale Road to I-10 CDO Pathway La Cholla to La Canada El Corazon de los Tres Rios Del Norte Floodprone Land Acquisition Program Green Valley Drainage Way 6 Repairs Pantano - Rincon Ecosystem Restoration Prior Years Expenditures FY 2015/16 Adopted FY 2016/17 181,289 3,998 175,000 65,000 FY 2018/19 FY 2019/20 Beyond Total 750,000 500,000 2,618,711 996,002 FY 2017/18 850,000 1,500,000 225,000 200,000 220,000 1,000,000 140,504,711 180,000 2,995,289 150,000 400,000 1,632 100,000 74,914 424,500 325,086 769,730 12,000 124,000 2,178,638 250,000 610,000 1,000,000 40,000 30,742 75,000 250,000 269,258 175,000 804,000 2,000,000 660,719 11,257,000 475,000 1,325,000 500,000 300,000 125,000 460,000 8,163,000 1,000,000 200,000 200,000 800,000 3,450,000 200,000 700,000 1,890,000 15,456 200,000 173,768 815,194 144,155,461 1,100,000 14,135,808 300,000 1,799,922 15,922,564 675,606 2,650,505 5,055,500 23,020,498 716,418 300,000 170,000 300,000 251,653 1,000,000 250,000 20,427,000 12,242,730 6,128,638 250,000 0 1,000,000 1,000,000 1,000,000 2,000,000 1,000,000 1,000,000 2,000,000 1,000,000 6,804,913 1,000,000 1,600,000 500,000 2,800,000 2,500,000 225,000 240,000 200,000 220,000 1,000,000 143,500,000 330,000 400,000 3,200,000 524,500 400,000 610,000 136,000 1,000,000 500,000 300,000 250,000 804,000 21,670,000 475,000 2,325,000 1,560,719 300,000 125,000 4,250,000 200,000 700,000 200,000 2,063,768 830,650 300,000 1,100,000 197,339,637 2,099,922 16,092,564 975,606 3,902,158 15,860,413 29,020,498 966,418 1,000,000 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Pantano Wash Ft Lowell Park to Tanque Verde Road Property Rights Assessments for Rillito River Property Rights Assessments for Santa Cruz River Riparian Mitigation Project Acquisition Fund Roger Road & I-10 Drainage Improvement Santa Cruz River Pavement Rehab CDO Wash to Silverlake Santa Cruz River Flood/Erosion Control & Linear Park Ajo to 29th Street Tanque Verde Creek Sabino Canyon to Craycroft USACOE Tohono O'Odham Nation Drainage Tres Rios del Norte USACOE Study Urban Drainage Regional Flood Control District Total 15-11 Natural Resources, Parks & Recreation Bicycle Lane on Sahuarita Road Canoa Preserve Restroom - CDBG Catalina Community Park Manzanita Lighting and Improvements Northside Community Park Pantano Infill 5th Street to Speedway Pantano Path Broadway to Kenyon Pathway Signage and Markings Rillito River Park Right-of-Way Santa Cruz River Park Irvington to Valencia Southeast Community Park Natural Resources, Parks & Recreation Total Environmental Quality Environmental Remediation - El Camino del Cerro Landfill Tangerine Closure Waste Tire Collection Site Relocation Environmental Quality Total Open Spaces Painted Hills Town of Sahuarita Priorities Open Spaces Total Community Development & Neighborhood Conservation 5 Points Business Coalition CAH Alvord Court Rental Housing Project Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization SALT Corona Road Estates Community Development & Neighborhood Conservation Total Prior Years Expenditures 1,909,786 100,000 275,000 655,334 550,000 13,117,333 877,541 806,489 1,600,799 4,751,855 74,485,150 1,498,407 132,500 379,314 50,000 2,946,022 290,398 1,686,000 105,763 24,223 945,379 5,439,500 13,497,506 FY 2015/16 Adopted 3,680,000 100,000 100,000 1,000,000 367,627 500,000 1,132,028 FY 2016/17 FY 2017/18 500,000 1,203,000 500,000 2,774,470 Beyond 3,000,000 28,427,913 Total 7,389,786 200,000 375,000 3,500,000 5,000,431 1,050,000 14,249,361 18,000,541 1,500,000 1,650,799 23,751,855 146,585,352 500,000 500,000 0 1,500,000 162,500 1,000,000 180,000 5,642,837 819,433 1,986,000 114,000 32,000 1,199,710 6,000,000 18,636,480 516,025 516,025 5,056,262 3,000,000 1,164,629 9,220,891 0 3,591,138 1,479,988 5,071,126 0 285,043 112,000 1,142,399 1,571,653 240,000 3,351,095 500,000 17,123,000 693,511 50,000 4,000,000 13,894,819 3,000,000 8,503,000 3,000,000 7,274,470 3,000,000 7,500,000 3,000,000 6,500,000 1,593 30,000 620,686 130,000 2,696,815 529,035 300,000 8,237 7,777 254,331 560,500 4,518,288 0 400,000 3,000,000 350,000 280,783 648,604 4,674,083 3,400,000 350,000 280,783 3,066,319 41,579 3,107,898 524,819 1,438,409 1,963,228 173,208 106,814 111,835 5,186 1,008,518 690,762 12,000 1,828,301 880,891 228,000 1,388,913 FY 2019/20 1,800,000 620,686 4,025,479 FY 2018/19 0 0 0 0 0 0 0 0 133,881 133,881 0 0 0 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Canoa Ranch Buildings Rehabilitation Fort Lowell Acquisition - Atkins Steel Acquisition Tumamoc Hill Acquisition Office of Sustainability and Conservation Total Information Technology Public Works Land & Permits Management System Information Technology Total Parking Garages El Presidio Parking Garage Lighting Retrofit Garage Revenue & Access Controls Upgrades Legal Services Building Garage ADA & Lighting Upgrades Solar Canopy Installation Parking Garages Total 15-12 Fleet Services Building 12 Demolition and Electric Services Improvements Mission Road Complex Fuel Island Fleet Services Total Telecommunications 10 Gig Downtown Distribution Upgrade - Telecom Analog Line Replacement for VoIP Project - Telecom Data Center Communications Upgrade - Telecom PoE Switches & UPS Devices - Telecom VoIP Phone System - Telecom Wireless Network Expansion - Telecom Telecommunications Total Regional Wastewater Reclamation 22nd Street Alvernon Way to Swan Road 22nd Street to Congress Street Osborne to Toole Addition to RWRD Central Laboratory ADOT Ina Road & I-10 Sewer Modifications ADOT SR77 Oracle Road to Tangerine Road to Pinal County Line ADOT SR86 Valencia Road to Kinney Road ADOT West Ajo Way & I-19 Sewer Modifications ADOT West Ruthrauff Road & I-10 Sewer Modifications Avra Valley WRF - Valve & Gate Motor Operation & SCADA Improvements Avra Valley WRF SCADA/Automation Improvements fiscal year 17/18 Biogas Sales and Utilization Broadway Boulevard Augmentation North Chantilly to North Craycroft Continental Ranch Pump Station - Second Force Main Prior Years Expenditures FY 2015/16 Adopted FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Beyond Total 218,258 850,627 38,639 940,473 1,494,488 1,310,894 4,853,379 503,674 242,932 468,361 52,507 50,358 26,180 1,344,012 0 0 0 0 0 721,932 1,093,559 507,000 992,980 1,544,846 1,337,074 6,197,391 5,248,167 5,248,167 337,126 337,126 0 0 0 0 0 5,585,293 5,585,293 30,000 700,000 730,000 135,000 300,000 200,000 100,000 735,000 0 165,000 1,000,000 200,000 100,000 1,465,000 351,585 351,585 390,000 1,796,827 2,186,827 0 390,000 2,148,412 2,538,412 292,517 411,601 969,369 2,072,845 105,000 3,851,332 270,000 55,060 112,400 431,739 1,215,540 105,000 2,189,739 0 810,000 357,801 833,189 1,401,108 3,288,385 210,000 6,900,483 296,000 565,692 5,980,000 100,000 1,017,842 688,949 1,800,000 2,089,000 29,157 100,000 1,850,000 15,000 60,000 145,000 150,000 130,000 0 0 0 0 0 0 270,000 10,224 112,400 112,400 84,388 392,624 112,400 354,388 1,780,000 0 0 270,000 0 15,000 614,000 463,597 536,403 85,000 572,000 610,000 1,000 6,330,000 6,696,000 10,000 2,385,000 594,849 6,080,000 1,950,000 1,032,842 748,949 1,945,000 1,945,000 130,000 614,000 1,000,000 658,000 13,646,000 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND 15-13 Project Name Conveyance Rehab Program Conveyance SCADA System Upgrade Richey Road to Ina Road Corona de Tucson WRF Influent Splitter Box Improvements Corona de Tucson WRF SCADA & Operations Upgrade Corona de Tucson Wastewater Treatment Plant UV Disinfection & Filtration COTDOT 22nd Street I-10 to Tucson Boulevard Sewer Utility COTDOT Broadway Boulevard Euclid to Campbell Avenue Sewer Utility COTDOT Downtown Links Phase 2 CRRPS Facility Modifications Dodge Boulevard Security Improvements Emergency Overflow Basin #4 Creation Grant Road Corridor Improvement Sewer Utility Green Valley Process Improvements Green Valley WRF - Future Development Plan fiscal year 13/14 Green Valley WRF SCADA & Automation Improvements Hanson Software Upgrade to Version 8 Helen Street to Elm Street 6th Avenue to 1st Avenue Houghton Road Broadway Boulevard Intersection Improvement Ina Road Existing Plant SCADA Upgrades Ina Road WPCF Class A Biosolids Improvements Kostka Avenue Michigan to Pennsylvania La Tierra Pump Station Conversion to Gravity Sewer Minor Rehabilitation Projects fiscal year 16/17 Minor Rehabilitation Projects fiscal year 17/18 Minor Rehabilitation Projects fiscal year 14/15 Minor Rehabilitation Projects fiscal year 15/16 Mt Lemmon WRF SCADA & Automation Improvements New Influent Emergency Overflow Basin - Avra Valley WRF North Rillito Interceptor Rehabilitation North Rillito Interceptor Relief Sewer Odor and Corrosion Control at Tanque Verde Siphon Old Nogales Interceptor Aug - New Aerospace Corridor Sewer Pantano Interceptor Chemical Dosing Unit at Houghton Road Principal Pump Station Road Embankment Widening, Roger Road WRF Clean Closure Roger Road Wastewater Treatment Plant Clean Closure Roger Road Wastewater Treatment Plant Entry Post-Closure Implementation ROMP 32 MGD Reclamation Campus Sabino Creek Pump Station Safe Flush Tanks for Low-Flow Sewers Sahuara Bio-Filter SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade Southeast Houghton Area Recharge Project Southeast Interceptor Augmentation Sewer Manhole Rehabilitation # 5 Sewer Manhole Rehabilitation # 7 Sewer Manhole Rehabilitation # 8 Prior Years Expenditures 6,999,000 2,032,876 486,990 250,000 FY 2015/16 Adopted 1,000 1,425,124 200,000 447,625 750,000 FY 2016/17 15,000 862,723 232,000 1,381,186 713,165 476,000 667,500 91,000 100,000 2,413,531 1,163,430 131,144 2,300,000 170,000 725,000 33,000 460,000 1,300,000 700,477 189,780 29,624 63,000 520,000 286,469 200,000 654,856 240,000 2,000,000 385,389 8,155,080 1,741,233 5,000 334,500 8,324 275,000 5,748,393 325,000 173,766,352 1,544,020 5,000 9,995,000 1,000 30,000 7,410,000 1,913,018 80,000 2,077,000 35,500 100,000 110,900 FY 2018/19 FY 2019/20 500,000 4,100 659,101 1,350,000 100,000 5,000 9,995,000 5,000 521,000 6,000,000 6,000,000 6,000,000 119,815 393,861 5,000 1,370,000 3,214,748 6,000,000 265,000 566,623 275,000 1,000 92,009 527,420 516,778 837,404 1,599,000 270,000 580,000 1,448,580 550,000 1,250,000 1,000 19,295,000 232,648 175,000 80,000 Beyond 100,000 153,000 9,995,000 9,995,000 FY 2017/18 50,000 528,000 1,300,000 5,750,000 1,599,000 633,222 4,662,596 1,000 1,599,000 1,000 Total 7,000,000 3,458,000 200,000 934,615 1,000,000 615,000 115,000 240,000 5,821,824 402,000 825,000 186,000 460,000 4,031,186 1,413,642 665,780 697,124 154,000 720,000 2,700,000 1,363,430 786,000 10,000,000 10,000,000 10,000,000 10,000,000 386,389 1,400,000 18,779,828 3,654,251 601,000 45,377,000 370,000 522,000 540,000 6,315,016 600,000 174,000,000 1,636,029 175,000 350,000 630,000 2,504,000 3,000,000 12,500,000 1,600,000 1,600,000 1,600,000 Pima County FY2015/2016 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Sewer Manhole Rehabilitation # 6 Sewer Utility Minor Modification Projects Sewer Utility Modification Program Side Stream Treatment Silverado Pump Station Rehabilitation Silverbell Pump Station Rehabilitation Speedway Boulevard Area Capacity Augmentation Alignment Study SRF Parking, Paving & Drainage Improvements State Prison Pump Station Rehabilitation fiscal year 2013/14 Sub-Regional Facilities Security Improvements System Wide Treatment Rehabilitation & Enhancement System-Wide Conveyance Rehabilitation Program System-wide Odor Control Capital Program System-Wide Sewer Conveyance Augmentation Program Tangerine Road Force Main Relocation Tres Rios Sludge Holding Tank Tres Rios WRF Existing Infrastructure Upgrades Project Regional Wastewater Reclamation Total Total Capital Improvement Projects 15-14 Less: Parking Garages Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2014/15 Adopted Capital Projects Fund Prior Years Expenditures FY 2015/16 Adopted 1,599,000 100,000 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Beyond 574,000 5,249,000 6,103,000 5,000 500,000 1,500,000 999,000 500,000 5,000,000 750,000 500,000 5,000,000 500,000 10,067,873 4,000,000 500,000 236,495,891 51,000 616,881 25,000 500,000 47,507,510 101,954 1,875,000 2,000,000 46,423,517 2,800,000 46,918,680 2,700,000 31,523,100 22,257,873 19,527,648 Total 1,600,000 100,000 8,000,000 600,000 514,000 473,000 12,102,000 300,000 913,000 500,000 11,767,873 15,500,000 2,249,000 51,000 925,592 1,900,000 8,500,000 450,654,219 644,456,956 135,933,553 126,743,613 93,532,109 67,418,126 50,895,626 83,328,835 1,202,308,818 1,000 1,500,000 294,616 305,384 50,000 423,000 171,000 300,000 715,000 10,000 200,000 1,500,000 3,000,000 2,000,000 514,000 198,000 490,000 206,757 (735,000) (2,186,827) (2,189,739) (47,507,510) 83,314,477 Note: Capital Projects Fund also includes $11,065 of consulting expenses for arbitrage calculations not shown here, for total Capital Project Fund expenditures of $83,325,542. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name ROMP 32 MGD Reclamation Campus Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 173,766,352 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 1,000 FY 2015/16 0 0 0 0.0 FY 2016/17 FY 2018/19 FY 2019/20 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 10,000 FY 2019/20 10,000 0 (10,000) 0.0 Project Description Design and construct a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. 15-15 Project Name Downtown Court Complex FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond 232,648 Total 174,000,000 0 0 0 0.0 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. Capital Expenditures: Prior Years 140,504,711 FY 2015/16 2,995,289 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Beyond Total 143,500,000 Increase/(Decrease) from Prior Year O&M Impact Department Facilities Management FY 2015/16 FY 2016/17 Personal Services 225,924 12,500 Supplies & Services 838,776 1,109,315 Capital (15,000) Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 FY 2018/19 FY 2019/20 (585,000) 1,049,700 536,815 0 0 0 743,700 0 0 0 0 (306,000) 0.0 Project Description Design, construct, and locate a new Pima County Justice Court and other County related court facilities. The Pima County Justice Court building will provide for a minimum of 38 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. (536,815) 0.0 0 0 0 0.0 0.0 0.0 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Old Nogales Interceptor Aug - New Aerospace Corridor Sewer Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 5,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 2,077,000 FY 2016/17 6,000,000 FY 2018/19 6,000,000 FY 2019/20 6,000,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 0 0 0 0.0 15-16 Project Description The project is to provide additional conveyance capacity for anticipated future development in the Aerospace Corridor (ASC) and development east of South Nogales Highway at East Hughes Access Road. Design and construct augmentation of the existing Old Nogales Highway Interceptor (ONH) from Interstate 10 south to the intersection of South Nogales Highway and East Hughes Access Road; and design and construct a new public sewer which may ultimately reach as far east as the area of the Old Vail Connection Road and South Wilmot Road. Project Name Valencia Road: Alvernon Road to Wilmot Road RTA 24 Department Transportation Capital Expenditures: Prior Years 30,262,665 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 4,464,072 FY 2015/16 286 1,429 1,715 0 (1,715) 0.0 Project Description Reconstruct and widen Valencia Road from Alvernon Way to Wilmot Road to a sixlane desert parkway per the adopted RTA plan. FY 2017/18 6,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 19,295,000 Total 45,377,000 0 0 0 0.0 Project Justification Based on preliminary flow projections, the ONH will require augmentation to enable compliance with ADEQ capacity regulations from flow received from the proposed ASC. Long range planning has identified the benefit of extending a public sewer east of Old Nogales Highway at Hughes Access Road to the Arizona State Prison facility on South Wilmot Road. This extension would have the added benefit of providing gravity sewer service to other proposed development. Pima County efforts to attract development to the area have warranted the construction of the new ASC sewer. FY 2016/17 2,488,143 FY 2018/19 FY 2019/20 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond Total 37,214,880 0 0 0 0.0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Houghton Rd I-10 to Golf Links Rd RTA 32 Department Transportation Capital Expenditures: Prior Years 7,940,271 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 2,750,000 FY 2016/17 3,800,000 FY 2018/19 2,650,000 FY 2019/20 2,650,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 0 0 0 0.0 15-17 Project Description This multi-phase project is the widening of Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains and outside landscaping; the segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. New turning lanes and traffic signals will be installed as needed at Naranja Road, Lambert Lane, and Overton Road. The limits of this project are changed per memorandum of understanding with the City of Tucson dated May 7, 2004. Project Name La Canada Drive River Road to Ina Rd RTA 11 Department Transportation Capital Expenditures: Prior Years 31,933,333 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 100,000 FY 2015/16 935 6,033 6,968 0 (6,968) 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. FY 2017/18 1,050,000 0 0 0 0.0 0 0 0 0.0 Beyond 15,869,018 Total 36,709,289 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Houghton Road. FY 2016/17 FY 2018/19 FY 2019/20 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond Total 32,033,333 0 0 0 0.0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Floodprone Land Acquisition Program Department Regional Flood Control District Capital Expenditures: Prior Years 23,020,498 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 1,000,000 FY 2016/17 1,000,000 FY 2018/19 1,000,000 FY 2019/20 1,000,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 0 0 0 0.0 Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. 15-18 Project Name La Cholla Boulevard: Overton Road RTA 04 Department Transportation Magee Road to Capital Expenditures: Prior Years 25,061,471 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 30,000 FY 2015/16 750 6,020 6,770 0 (6,770) 0.0 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. New turning lanes and traffic signals will be installed as needed at Naranja Road, Lambert Lane, and Overton Road. FY 2017/18 1,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 1,000,000 Total 29,020,498 0 0 0 0.0 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. FY 2016/17 1,593,376 FY 2018/19 FY 2019/20 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond 2,060,717 0 0 0 0.0 Project Justification Provide a parkway-type alternative route to Oracle Road. Total 28,745,564 Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Valencia Road: Wade Road to Mt. Eagle Road RTA 21 Department Transportation Capital Expenditures: Prior Years 25,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 1,265,000 FY 2016/17 1,863,000 FY 2018/19 10,062,000 FY 2019/20 4,585,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 15-19 Department Transportation Capital Expenditures: Prior Years 1,347,247 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 2,400,000 Total 25,000,000 (1,000) 0 0 0 0.0 0 0 0 0.0 Project Description This is one section of the widening of Valencia Road between Mark and Ajo Highway. It will be a 4-lane desert parkway with a raised landscaped median, bike lanes and ADA accessible sidewalks. Project Name Broadway Boulevard: Euclid Avenue to Campbell RTA 17 FY 2017/18 4,800,000 0 0 0 0.0 (1,000) 0 1,000 0.0 0 0 0 0.0 Project Justification This project is part of three other projects to improve the Valencia Road corridor eastward from I-19 to Houghton Road, including Project 23, Valencia Road, I-19 to Alvernon Road (Controlled Access); Project 24, Valencia Road, Alvernon Road to Kolb Road; Project 25, Valencia Road, Kolb Road to Houghton Road. When all projects are completed, the Valencia Road corridor will have been improved from Ajo Highway east to Houghton Road. FY 2015/16 FY 2016/17 FY 2018/19 5,500,000 FY 2019/20 13,152,753 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multi-use lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. 0 0 0 0.0 FY 2017/18 5,000,000 0 0 0 0.0 0 0 0 0.0 Beyond Total 25,000,000 0 0 0 0.0 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Urban Drainage Department Regional Flood Control District Capital Expenditures: Prior Years 4,751,855 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 4,000,000 FY 2016/17 3,000,000 FY 2018/19 3,000,000 FY 2019/20 3,000,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 0 0 0 0.0 Project Description The Pima County Flood Control District, in cooperation with other municipalities, plans to mitigate flooding problems within the city. 15-20 Project Name New Pima Animal Care Center (PACC) Department Facilities Management Capital Expenditures: Prior Years 250,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 3,000,000 0 0 0 0.0 0 0 0 0.0 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. FY 2016/17 11,257,000 FY 2018/19 FY 2019/20 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Project Description Design and construct new animal care facilities on and around the existing site. Facilities will include dog kennels, cat rooms and cat cages, clinic for spay-neuter services and care for shelter animals that are sick/injured, in a safe, efficient and sanitary work environment. The new facility designed to keep animals healthy, rehabilitate the sick, injured and behaviorally changed pets and displaying them in a more conveniently located, modern, efficient and friendly facility should maximize the number of pets saved each year, encourage visitors and increase adoptions, rescues and returns to owners and substantially reduce euthanasia rates, and provide for collaborations with local and national animal welfare and rescue agencies. Total 23,751,855 0 0 0 0.0 FY 2015/16 2,000,000 0 0 0 0.0 Beyond 3,000,000 0 0 0 0.0 FY 2017/18 8,163,000 154,000 154,000 154,000 0 (154,000) 0.0 154,000 0 (154,000) 0.0 Beyond Total 21,670,000 0 0 0 0.0 Project Justification The PACC serves all of Pima County with jurisdictional animal services. Since the original facility was constructed in 1968, standards for animal care have changed significantly and with that the associated public expectations regarding providing nationally accepted humane animal care as well as animal control functions mandated by law. New state-of-the-art facilities will have a significant impact on animal adoption rates, owner recovery of pets and ultimately minimizing the number of animals euthanized. The new facilities will provide a healthier environment for both animals and staff. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Valencia Road: Mark Road to Wade Road RTA 21 Department Transportation Capital Expenditures: Prior Years 9,898,927 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 8,739,390 FY 2015/16 0 0 0 0.0 FY 2016/17 1,285,843 15-21 Department Transportation Capital Expenditures: Prior Years 5,302,820 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 3,606,500 FY 2015/16 0 0 0 0.0 Project Description Design and construct Sunset Road from Silverbell Road across I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. FY 2018/19 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 744 5,017 5,761 0 (5,761) 0.0 Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. Project Name Sunset Rd Silverbell Rd to I-10 to River Rd RTA 08 FY 2017/18 1,000,000 0 0 0 0.0 FY 2019/20 Beyond Total 20,924,160 Beyond Total 19,919,320 FY 2019/20 0 0 0 0.0 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. FY 2016/17 9,700,000 FY 2017/18 1,310,000 FY 2018/19 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 744 6,017 6,761 0 (6,761) 0.0 0 0 0 0.0 0 0 0 0.0 FY 2019/20 FY 2019/20 0 0 0 0.0 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Cortaro Farms Road: Camino de Oeste to Thornydale Capital Expenditures: Prior Years 1,516,090 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation FY 2015/16 1,186,919 FY 2016/17 8,551,496 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description The proposed project consists of widening Cortaro Farms Road to four traffic lanes with multi-use lanes, outside curbs, storm drains and landscaping. The median treatment will be either a raised landscape median or a median two-way left-turn lane, depending on further evaluation of local area access and circulation needs. This project will tie into the Town of Marana’s alignment adjustment project at the railroad. 15-22 Project Name North Rillito Interceptor (NRI) Rehabilitation Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 8,155,080 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 5,371,444 0 0 0 0.0 FY 2018/19 2,700,000 0 0 0 0.0 FY 2019/20 0 0 0 0.0 Project Justification This project will reduce traffic congestion and enhance safety along Cortaro Farms Road. The estimated economic value of the improvements to traffic flow and reductions in accidents are $8.05 million. The benefit/cost ratio is 0.8:1. FY 2016/17 3,214,748 FY 2018/19 FY 2019/20 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Project Description Rehabilitation of approximately 10 miles of sewer pipe, the evaluation and repair of approximately 60 manholes and replacement of an estimated 10 manholes. Total 19,325,949 FY 2019/20 FY 2015/16 7,410,000 0 0 0 0.0 Beyond 0 0 0 0.0 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond Total 18,779,828 0 0 0 0.0 Project Justification Continuous conveyance system monitoring, evaluation and repair are an integral part of the Department’s Capacity Management Operations and Maintenance (CMOM) Plan. Rehabilitation of the NRI will reduce potential system failures and sanitary sewer overflows. This project will minimize future environmental impacts and non-compliance risk which could result in regulatory fines. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Tanque Verde Creek Sabino Canyon to Craycroft with USA Corps of Engineers (USACOE) Department Regional Flood Control District Capital Expenditures: Prior Years 877,541 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 FY 2016/17 FY 2018/19 FY 2019/20 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 0 0 0 0.0 0 0 0 0.0 Project Description The Pima County Flood Control District, in cooperation with USACOE, plans to mitigate flooding problems along Tanque Verde Creek. 15-23 Project Name Magee Road: La Canada Drive to Oracle Road RTA 12 Department Transportation Capital Expenditures: Prior Years 11,054,372 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2017/18 1,100 1,100 1,100 1,100 0 (1,100) 0.0 1,100 0 0 0.0 1,100 0 0 0.0 FY 2016/17 1,140,000 FY 2018/19 FY 2019/20 FY 2015/16 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Project Description The project will widen Magee/Cortaro Road from Thornydale to Oracle Road to four lanes. Turning lanes will be provided at intersections and cross streets where warranted. The intersection of Magee Road and La Cholla Boulevard will be realigned and a second bridge will be installed over the Canyon Del Oro Wash. Improvements include a raised landscaped median, multi-use lanes, outside curbs and storm drains, provisions for pedestrians and other uses, landscaped shoulders, and noise mitigation for adjacent areas where warranted. Total 18,000,541 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. FY 2015/16 5,304,028 0 0 0 0.0 Beyond 17,123,000 286 429 715 0 (715) 0.0 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Beyond Total 17,498,400 0 0 0 0.0 Project Justification Magee Road is identified by Pima Association of Governments’ Metropolitan Transportation Plan. The widening is needed to accommodate the increasing volume of traffic projected in the future. Drainage is a concern today at the Carmack Wash as it crosses both Magee and La Cholla Boulevard and causes road closures at these crossings. Improving Magee Road will provide for an increase in traffic capacity, user safety enhancement in all weather conditions, and traveling delays will be reduced. Pima County FY2015/16 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2015/2016 - 2019/2020 AND BEYOND Project Name Arroyo Chico Detention Basin USACOE Department Regional Flood Control Capital Expenditures: Prior Years 15,922,564 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 170,000 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 Increase/(Decrease) from Prior Year FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 340 340 340 340 140 340 0 (340) 0.0 340 0 (340) 0.0 340 0 (340) 0.0 340 0 (340) 0.0 140 0 (140) 0.0 Project Description The Pima County Flood Control District, in cooperation with USACOE, plans to mitigate flooding problems along Arroyo Chico. Beyond Total 16,092,564 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. 15-24 Pima County FY 2015/2016 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ............................................................................................. 16-2 Department Listing ..................................................................................................................... 16-24 Pima County Budget Policies .................................................................................................... 16-29 Pima County Debt Policies and Practices ................................................................................ 16-38 Pima County Bonding Disclosure, Accountability & Implementation .................................... 16-42 Long Term Debt Service Schedules .......................................................................................... 16-50 Valuation of Property for Taxing Purposes In Arizona ............................................................ 16-56 Components of Arizona’s Property Tax System ...................................................................... 16-57 Full Cash Values by Class: 2011 - 2015 .................................................................................... 16-58 Limited Values by Class: 2011 - 2015 ........................................................................................ 16-59 Assessment Ratios by Class: 2011 - 2015 ................................................................................ 16-60 Full Cash Net Assessed Values by Class: 2011 - 2015 ............................................................ 16-61 Limited Net Assessed Values by Class: 2011 - 2015................................................................ 16-62 Property Tax Levies and Collections - Ten Year History ......................................................... 16-63 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2014 .............. 16-65 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2014, 2020, 2030, 2040, 2050........................................................... 16-66 Pima County Population & Employment - Ten Year History.................................................... 16-67 Addresses & Telephone Numbers............................................................................................. 16-68 16-1 Pima County FY 2015/2016 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. ADP - Automatic Data Processing - A fully automated and integrated Payroll, HR and Benefits system which Pima County began using in late 2014. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue - Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2015/2016 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. Appropriation Unit - A budgetary Chart of Accounts element in the County’s financial and budgeting systems that comprises the budget for a group of objects, such as Personnel Services. Use of the Appropriation Unit enforces budgetary controls at the Department level. When the entire budget for a group of objects (appropriation unit) has been used, no additional expenses can be charged or encumbered to that appropriation unit without increasing its budget. Moving budgetary authority from one Appropriation Unit to another is handled through the Planning and Budgeting System. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2011–2015” presented in this section shows a history of assessment ratios. Banner-University Medical Center South - The hospital, formerly known as Kino Community Hospital and later as University of Arizona Medical Center - South Campus, is operated by Banner Health under a lease agreement with the County. 16-3 Pima County FY 2015/2016 Adopted Budget Base Budget - The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Branch - A Branch consists of two categories: Pima County or Agency. All accounting entities are defined as one or the other and are summarized as such. A Branch is the highest summarization on the organizational chart. Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period along with the proposed revenue for financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - See Planning and Budgeting System. Bureau - A Bureau is a group of units that perform a department’s line of business. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. 16-4 Pima County FY 2015/2016 Adopted Budget Cabinet - A Cabinet is a method of categorizing each department based on functional area. There are five broad functional areas: General Government Services, Community Resources, Health Services, Justice & Law, and Public Works. CAFR - Comprehensive Annual Financial Report - The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures - An expenditure by all funds, including Proprietary Funds, for the acquisition of or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Centrally Assessed Property - Real and Personal Property used in mining, utility, pipeline, and railroad activities that is valued by the Arizona Department of Revenue rather than local county assessors. Charges for Services - Fees charged for performance of a service. Chart of Accounts - List of elements used to identify and classify all financial and budget data. Some of the Chart of Accounts elements include Fund, Cabinet, Department, Appropriation Unit, Revenue Source, Expenditure Object, and Balance Sheet Account. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A special fund derived from a 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. 16-5 Pima County FY 2015/2016 Adopted Budget Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate - The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community Resources - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; Natural Resources; Parks & Recreation; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in OMB Circular A-87. County Administration - See General Government Services 16-6 Pima County FY 2015/2016 Adopted Budget County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund - A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department - An aggregation of Bureaus/Divisions that share a specific common purpose and are administered by a single director/manager or elected official. “Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. DSH - Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division - An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to a private business enterprise where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). 16-7 Pima County FY 2015/2016 Adopted Budget Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. Widows/widowers and disabled persons are eligible for partial exemptions determined by income and the value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - The outflow of funds paid for goods or services in funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, Sections 20 and 21, prescribing an annually adjusted expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - The value of goods and services consumed in the process of operating Proprietary Fund departments. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the ongoing need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement - A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50 percent to a maximum of 83 percent, and is determined by the per capita income of each state. 16-8 Pima County FY 2015/2016 Adopted Budget Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. For Centrally Assessed Property and personal property excluding mobile homes, the Full Cash Value is used to determine the Taxable Net Assessed Value which is then used to levy both Primary and Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community Resources, General Government Services, Health Services, Justice & Law, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period for which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense ideally budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Government Services (formerly County Administration) - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Facilities Management, Finance and Risk Management, Fleet Services, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, Mandated Payments, and Non Departmental), Procurement, Recorder, and Treasurer. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. 16-9 Pima County FY 2015/2016 Adopted Budget GFOA – Government Finance Officers Association - A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. GME - Graduate Medical Education Program - Postgraduate training program for physicians after medical school, also known as a residency program. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program - A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act - A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of Federal elections; and for other purposes. Pima County may use HAVA funds approved in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HBTF - Health Benefits Trust Fund - An internal service fund started on July 1, 2013 as a selfinsurance program to provide medical, dental, life insurance and other health-related ancillary services to Pima County employees and their families. The primary sources of revenue for the fund are premium payments from employees and the County. Arizona law requires that the funding for the self-insurance program be deposited in a trust established by the Pima County Board of Supervisors to satisfy the requirements of Arizona Revised Statutes §11981. The approved trust document establishes a Board of Trustees of qualified individuals that is appointed by and responsible to the Board of Supervisors for oversight of the trust. Health Services - An organizational entity comprised of the departments of Behavioral Health, Environmental Quality, Health, and Office of Emergency Management and Homeland Security. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. 16-10 Pima County FY 2015/2016 Adopted Budget HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District and several street light improvement districts. The operation and maintenance budget of each improvement district is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, along with shared Alcoholic Beverage License revenues and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. 16-11 Pima County FY 2015/2016 Adopted Budget IT - Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. ITD - Information Technology Department - The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications. JALE - Justice & Law - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Forensic Science Center, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Public Defense Services, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Regional Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase, unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. Limited Property Value - The basis for establishing the Taxable Property Value for Locally Assessed real property and mobile homes. If there has not been a change in use or substantial modification to the property, it is the lesser of: (1) the previous year’s Limited Property Value increased by 5% or (2) the Full Cash Value of the property. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. Line Item Budget - A budget that allocates funds to specific units and objects, e.g., salaries and office supplies. 16-12 Pima County FY 2015/2016 Adopted Budget LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Locally Assessed Property - Real and Personal Property such as homes, apartments, and businesses that is valued by local county assessors. Mandated Programs - Programs that are imposed by law or another authority. Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB - Metropolitan Tucson Convention and Visitors Bureau - see Visit Tucson MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of Net Fund Impact (NFI), as applied to other funds. NAV - Net Assessed Value - The assessed value of property, less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A Chart of Accounts element referring to expenditures used in line item budgeting. 16-13 Pima County FY 2015/2016 Adopted Budget Object Code - A string of numeric characters used to identify location and description of an expenditure type used in line item budgeting. One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Taxes that may be collected from primary residence property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCEOC - Pima County Emergency Operations Center - The primary hub for County incident management, operational coordination and situational awareness in county-wide disasters or emergencies. The PCEOC can maintain a sustained 24/7 interagency coordination operation fusing public safety, incident intelligence, emergency response, public health/medical support, mass care support and private sector reporting. PCN - Position Control Number - A unique identifier used by the ADP Payroll and the Planning and Budgeting systems to identify specific positions within the County. PCWIN - Pima County Wireless Integrated Network - A bond project approved by voters in 2004 to enable simultaneous communication among 30 law enforcement, fire agencies and medical first responders through construction of new tower sites, new 911 dispatch facilities and a new communications and operations center. 16-14 Pima County FY 2015/2016 Adopted Budget Per Capita - A measure for revenue or expenditure/expense on a per person basis. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personnel Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program - A program started during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. The program expired as of January 5, 2014. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). 16-15 Pima County FY 2015/2016 Adopted Budget Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Planning and Budgeting System - The County’s computerized network based budgetary planning and reporting system. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Taxable Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities and towns, and community college district to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes levied in a given year exceeds the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services may have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article IX, Section 19, of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity jurisdictions had built up since 1980. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 117 (Arizona Property Tax Assessed Valuation Amendment, 2012 General Election) - A state initiative passed in November 2012 that amended Article IX Section 18 of the Arizona Constitution to provide that the Limited Property Value of all Locally Assessed Property cannot increase by more than 5% per year. Moreover, the Limited Property Value will serve as the Taxable Property Value for both Primary and Secondary taxes. The change will not affect most Centrally Assessed Property taxpayers. 16-16 Pima County FY 2015/2016 Adopted Budget Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2014/15, as State budget shortfalls eliminated such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Office of Sustainability and Conservation, Project Management Office, Public Works Administration, Real Property Services, Regional Flood Control District, Regional Wastewater Reclamation District, and Transportation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. 16-17 Pima County FY 2015/2016 Adopted Budget Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the Board of Directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenue Source - A Chart of Accounts element referring to revenues used in line item budgeting. Revenue Source Code - A string of numeric characters used to identify location and content of a revenue source account. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) 16-18 Pima County FY 2015/2016 Adopted Budget SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining undocumented immigrants. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation District capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, the Tire Fund, and various departmental programs. 16-19 Pima County FY 2015/2016 Adopted Budget Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional sports organizations that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by primary residence taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2015/16, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. Per legislation passed in 2015, the State funds up to $1 million of this additional state aid each year and the Property Tax Oversight Commission (PTOC) decides which jurisdictions within Pima County pay any amount of additional state aid in excess of the State’s $1 million contribution. State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Sun Corridor, Inc. (formerly known as TREO) - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, Sun Corridor, Inc. supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values across Southern Arizona and into Mexico. 16-20 Pima County FY 2015/2016 Adopted Budget Supplemental Package - Requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies - Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year amount of taxes is due on October 1st of the tax year, and the second half-year amount of taxes is due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Taxable Net Assessed Value - Determined by multiplying the Taxable Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemptions. The Taxable Net Assessed Value is used to determine both the Primary and Secondary Property Taxes levied on a given property Taxable Property Value - The basis for establishing both Primary and Secondary Taxes on a property. According to Proposition 117 which became effective in Tax Year 2015, the taxable value for Locally Assessed Property is the Limited Property Value. Centrally Assessed Property and all personal property except for mobile homes are exempted from this rule and use the Full Cash Value of the property as the Taxable Property Value. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. 16-21 Pima County FY 2015/2016 Adopted Budget Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax, which is levied only in the unincorporated area of the County, are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to Visit Tucson for tourism promotion (50%). Also see Excise Tax. TREO - Tucson Regional Economic Opportunities, Inc - See Sun Corridor, Inc. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. Unit - A Chart of Accounts element that is the lowest organizational level at which departments budget. Each unit is identified by a unique four digit identifier. Financial expenditure/expense transactions are recorded by fund/unit/object, while revenue transactions are recorded by fund/unit/revenue source. The University of Arizona Medical Center - South Campus - See Banner University Medical Center South Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. This reduction to the personal services budget allows the department to use these amounts to fund other items. Visit Tucson (formerly known as MTCVB) - The recognized tourism promotion agency in the County whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. Visit Tucson’s film office also promotes the region as a location for the television, motion picture, and advertising industries. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Motor Vehicle Division of the Arizona Department of Transportation and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue source as State Revenue Vehicle License Tax – 4117.) WERF - Water Environment Research Foundation – An independent scientific research organization dedicated to wastewater and storm water issues. WERF funds water quality research and awards funding through a competitive process. 16-22 Pima County FY 2015/2016 Adopted Budget WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. The zero based budgeting program has been postponed since fiscal year 2007/08. 16-23 Pima County FY 2015/2016 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2015/2016 Department / Bureau Assessor Assessor Behavioral Health Behavioral Health Behavioral Health Grants Board of Supervisors Board of Supervisors Capital Projects Capital Projects Clerk of the Board Clerk of the Board Clerk of the Superior Court Clerk of the Superior Court Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - FARE Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcement Clerk of the Superior Court - Time Pay Fees Clerk of the Superior Court Address Confidentiality Fee Clerk of the Superior Court Judicial Collection Enhancement Clerk of the Superior Court Victim Location Fund Communications Office Communications Office Community & Economic Development Administration Community & Economic Development Administration Community Development & Neighborhood Conservation Community Development & Neighborhood Conservation Housing Trust Fund Neighborhood Conservation Neighborhood Conservation Grants Community Services, Employment & Training Community Services Employment & Training Employment & Training Grants Pima Vocational High School Constables Constables County Administrator County Administrator County Attorney County Attorney County Attorney - Bad Check Program 16-24 Pima County FY 2015/2016 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2015/2016 Department / Bureau County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeering County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants County Attorney Special Revenue PCA Deferred Comp SR PCA DTAP Contribution SR County Free Library County Free Library County Free Library Grants Development Services Development Services Economic Development & Tourism ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Elections Elections Grants Environmental Quality Environmental Quality Environmental Quality Grants Solid Waste Management Tire Fund Facilities Management Facilities Management Facilities Management - Facilities Renewal Facilities Management Grants FM Parking Garages - CIP Parking Garages Finance & Risk Management Finance General Fund Program under Finance Improvement District Formation Fund Print Shop Risk Management Fleet Services Fleet Services Forensic Science Center Forensic Science Center Forensic Science Center Special Revenue 16-25 Pima County FY 2015/2016 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2015/2016 Department / Bureau Health Health Health - Grants Health - Pima Animal Care Center Human Resources Human Resources Health Benefits Information Technology Information Technology Communications - Wireless Services Enterprise Software Licensing Information Technology Telecom Leased Hardware Radio System - Fixed Network Equip Server and Software Storage Justice Court Ajo Justice Court Ajo Justice Court Ajo Automation Fund Justice Court Ajo Fare Special Revenue Justice Court Ajo Special Revenue Justice Court Ajo Time Pay Fees Justice Court Green Valley Justice Court Green Valley Justice Court Green Valley Address Confidentiality Fee Justice Court Green Valley Automation Fund Justice Court Green Valley Fare Special Revenue Justice Court Green Valley Photo Traffic Enforcement Justice Court Green Valley Time Pay Fees Justice Court Green Valley SB 1398 Justice Court Tucson Justice Court Tucson Justice Court Tucson $1 Allocation SB1398 Justice Court Tucson Automation Fund Justice Court Tucson Confidentiality Fee Justice Court Tucson Fare Special Revenue Justice Court Tucson Grants Justice Court Tucson Photo Traffic Enforcement Justice Court Tucson Time Pay Fees Juvenile Court Juvenile Court Juvenile Court Grants Juvenile Court State Funds Juvenile Court Victom Restitution Juvenile Probation Services Juvenile Title IV-E Kino Sports Complex Kino Sports Complex 16-26 Pima County FY 2015/2016 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2015/2016 Department / Bureau Natural Resources, Parks & Recreation Natural Resources Parks and Recreation Natural Resources Parks and Recreation Special Programs Parks & Recreation Grants Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security - Grants OEM Radio System SRF Office of Sustainability and Conservation Office of Sustainability and Conservation Office of Sustainability and Conservation Grants Procurement Procurement Project Management Office Project Management Public Defense Services Contract Attorneys Fill the Gap Legal Defender Legal Defender Training Fund Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Public Defender Public Defender Fill the Gap Public Defender Training Fund Public Defense Services Public Fiduciary Public Fiduciary Public Works Administration Public Works Administration Real Property Services Real Property Services Recorder Recorder Recorder Document Storage & Retrieval Recorder - Grants Regional Flood Control District Canoa Ranch In-Lieu Fee Regional Flood Control District Regional Flood Control District Grants 16-27 Pima County FY 2015/2016 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2015/2016 Department / Bureau Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service WW Regional Wastewater Reclamation Grants School Superintendent School Superintendent School Reserve Fund Sheriff Sheriff Sheriff - Law Enforcement Enhancement Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Stadium District Stadium District Superior Court Superior Court Superior Court Mandated Services Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automation Fund Superior Court Probate Superior Court Probation Services Transportation Transportation Transportation Grants Treasurer Treasurer Taxpayer Information Fund 16-28 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subjectt: Budget Accounta ability Poliicy Num mber Page 2.2 D 22 1 of 2 PU URPOSE o establish gu uidelines for transparency t y and accoun ntability of exxpenditures in ncurred by C County deparrtments. To ACKGROUN ND BA ursuant to the e Constitution n and Statue es of Arizona governing th he financial re esponsibilitie es of countiess: Pu 1. The Bo oard of Supe ervisors mus st annually adopt a a balan nced budgett for the ope eration of Pim ma County government. t authorityy and respon nsibility to determine the e individual 2. Within that annual budget the Board has the ed and appointed County y officers. budgets of all electe public monie d and appointed officers s of the Co ounty may n not expend p es in excess of those 3. Elected approp priated by the e Board. d and appoin nted officers of o the Countty may not exxpend publicc monies for a purpose not included 4. Elected in the annual a budge et adopted by b the Board or expend p public moniess in excess o of the amoun nt specified for each purpose in the budget. 5. In orde er to perform m their finan ncial duties the Board m may examine and scruttinize all acccounts and financia al transitions s of County officers hav ving the care e, managem ment, collection or disbursement of public monies. m 6. The Bo oard of Supe ervisors acting in its legislative capaciity has exclusive authoritty to annuallyy levy such tax on the property of the Countty as is nece essary to fund d the expensses of Countyy governmen nt at a level ard determines to be app propriate. the Boa LICY POL y Administrattor shall, by Administrattive Procedu ure, prepare appropriate budgetary controls to A. The County identify reve enues and expenditures e by elected and appointted officers iin sufficient detail for the e Board of Supervisors to oversee compliance c with w Constituttional and st atutory finan ncial responsibilities and ccompliance with the ann nual approprriations by th he Board of Supervisorss. Such con ntrols should d include, am mong other controls, pe eriodic reporrts of significant varianc ces from the e major revvenue and e expenditure categories contained in the adopted d budget. B. Budget Exc ceedance The County Administrator shall prov vide each director or offficer of a de epartment of the County a monthly report setting forth actua al expenditurres and reve enues to datte of their de epartment an nd a comparrison to the adopted bud dget. me after the fiscal year to date rep port for the m month of De ecember the e net fund im mpact of a If at any tim department is ten percen nt more nega ative than the adopted b udget based d upon a stra aight line app portionment of the adoptted budget th hroughout the fiscal year, the directorr or officer of that departtment shall im mmediately 16-29 Subject: Budget Accountability Policy Number Page D 22.2 2 of 2 develop and implement a budget remediation plan to ensure that the department’s budgeted net fund impact is not exceeded at the end of the fiscal year. Within ten days from the issuance of a monthly report showing a department’s net fund impact to be ten percent more negative than the adopted budget the director or officer of that department shall submit to the Board of Supervisors through the County Administrator a written budget remediation plan or, if applicable, an alternative projection utilizing methodology other than straight line that more accurately predicts no negative variance in net fund impact of the department for the fiscal year. If at the end of any fiscal year a department’s net fund impact was more negative than that authorized by the adopted budget, then the director or officer of that department shall submit a report to the Board of Supervisors prior to September 1 describing what remedial actions were taken to avoid the budget exceedance and why such actions were inadequate. D. Applicability This policy applies to all departments and special districts of Pima County, whether under the supervision of an elected or appointed official, as identified in the adopted County Budget. Revised: July 12, 2011 16-30 16-31 16-32 16-33 16-34 16-35 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subject: Policy fo or Administering Grants G Poliicy Num mber Page 2.6 D 22 1 of 2 Purrpose The e purpose off this policy is s to establish uniform gu uidelines an d responsibilities regard ding the adm ministration of g grants within Pima County. Bac ckground Gra ants are a critical source of revenue that supplem ment or fullyy fund many Pima Countty programs and projjects that be enefit the citiz zens of Pima County. Grants G have a aided the Co ounty in provvision of a w wide range of sservices, suc ch as human n services initiatives, law w enforceme nt technolog gy upgrades, road consttruction and hea alth programs. Utilizing re evenue from m grants to fu und authorizzed program ms and opera ations benefiits the pub blic by reducing reliance on tax reven nues. Efforts s to identify, pursue and d obtain gran nt funding is a priority Pima County for P y. The e acceptance e and use off grant fundin ng, howeverr, obligates tthe County tto undertake e extra respo onsibilities, to ccommit valua able resources, and to comply with conditions c orr requiremen nts beyond n normal operrations. The erefore, prop per approvals s and prudent monitoring for all gran nts are nece essary to enssure that the e County doe es not incur unnecessary u y obligations s or become exposed to undue liabillities. To m mitigate thes se risks, standardized and centralize ed coordinattion and faciilitation of grrant adminisstration is requ uired. A stan ndardized, centralized c sttructure assures objectivve assessme ent and time ely pursuit off grant fund ding opportu unities consis stent with Piima County’s best intere est, clear deffinition of roles and resp ponsibilities thro oughout the full grant life e cycle (fund ding opportun nity, applicattion, award, implementa ation, evalua ation and closse out), clear channels for communication, and implementattion of proto ocols required to comply with app plicable laws s, rules, regu ulations and conditions th hat govern g grants. Policy It is the policy of o the Pima County C Boarrd of Supervisors that th e County will actively se eek, apply fo or, and acccept grants, when w such grants g serve the interests, purpose o or mission off a County p program or o operation and d when such grants do not n obligate or o expose the County to unacceptab ble condition ns, requireme ents or liabilities. Due e to the natu ure and comp plexity of gra ant requirem ments and th e risks asso ociated with n non-complia ance to succh requireme ents, Pima County C shall implement a County wid de, standard dized, centra alized oversig ght model for kkey compon nents of gran nt administra ation. Standa ardized and centralized processes sshall be implemented thatt ensure: • • • Coordination of time ely, effective e pursuit of appropriate a g grant funding g opportunitiies o Supervisorr acceptance e of grant aw wards, as req quired Board of Impleme entation of comprehensi c ive grant com mpliance an d fiscal proccedures 16-36 Subject: • • Policy for Administering Grants Policy Number Page D 22.6 2 of 2 Oversight of grant compliance, monitoring proper grant reporting, and prompt, effective audit issue resolution Adequate control by individual departments of specialized services and programs that require technical knowledge. Implementation The County Administrator shall develop and distribute administrative procedures governing uniform grant administration consistent with this Policy. Revised: July 12, 2011 16-37 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. The maximum amount of credit varies periodically from $30,000,000 to $50,000,000, and as of June 30, 2015, $30,000,000 was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2015 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last eight pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2014/15, the secondary tax rate was $0.7000 per $100 of assessed valuation, and will remain at that level for fiscal year 2015/16. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to not to exceed 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. A special bond election was held on November 4, 2014 approving additional general obligation bonds in the amount of $22,000,000. Per Pima County Board of Supervisors Ordinance No. 2014-42 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to not to exceed 30 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.7000 per $100 of assessed valuation, throughout this term. 16-38 Pima County FY 2015/2016 Adopted Budget Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/00 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014, user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11, user fee increases of 10 percent and connection fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized and implemented as approved. A proposed connection fee increase of 3 percent for fiscal year 2015/16 and a proposed 4 percent sewer user fee increase per year for fiscal year 2015/16 through fiscal year 2017/18 were denied by the Board of Supervisors August 17, 2015. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2015/16 are within the statutory requirements. 16-39 Pima County FY 2015/2016 Adopted Budget Certificates of Participation (COPs) A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors. Pima County finances a variety of acquisitions and improvement projects using COPs as financing including the acquisition of the Bank of America Building, construction of the Downtown Public Services Building and improvements to the County’s wastewater management infrastructure. Repayment terms for COPs may be structured over a term of up to fifteen years. Payments for principal and interest on certificates of participation are made with funds transferred from County departments that benefit from the specific assets acquired. Examples include County Free Library, Development Services, Fleet Services, General Fund, Parking Garages, Regional Flood Control, Regional Wastewater Reclamation, Stadium District, Telecommunications, Transportation, etc. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation discussed above, the Adopted Budget further provides for an additional issue of $45,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2015/16. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. In 2013, these Certificates were refunded with a new issue, Series 2013B. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement district loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. There is currently no improvement district debt outstanding. 16-40 Pima County FY 2015/2016 Adopted Budget Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts and irrigation districts. Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-41 Pima County FY 2015/2016 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 2015-26 § 1 (part), 2015; Ord.1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to A.R.S. § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to A.R.S. § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.070. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 16-42 Pima County FY 2015/2016 Adopted Budget 1. For capital construction projects, the following information shall also be provided for each project: a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility, and whether the project is phased and if so which phases are being funded. b. The purpose and specific benefits to be achieved by construction of the project. c. A project schedule by major task (i.e. land acquisition, planning/design, construction) as well as the implementation periods projected for starting and completing the project. Implementation periods are blocks of two fiscal years each. d. The agency responsible for future operations and maintenance of the facility, and the estimated future operating and maintenance costs and source of funding for those costs if the implementing agency is a governmental entity. e. The agency responsible for managing project design and construction. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired. b. The desirable location of the property by section, township, and range, assessor parcel number, or reference to a map that is readily accessible to the public. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The total estimated amount and source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. 16-43 Pima County FY 2015/2016 Adopted Budget (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The bond advisory committee shall have a total of twenty-five members, appointed as follows: 1. Fifteen members, three appointed by each member of the board of supervisors; 2. Five members, one appointed by each of the incorporated cities and towns within the county (if additional cities or towns are incorporated, the number of committee members will be increase as necessary to permit each incorporated city or town to have a representative); 3. Two members, one appointed by the Tohono O’odham Nation and one appointed by the Pascua Yaqui Tribe; and 4. Three members appointed by the county administrator. 3. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. 16-44 Pima County FY 2015/2016 Adopted Budget G. The committee shall make recommendations to the board of supervisors about the amount of bond funding and projects to be included in bond implementation plans for future bond elections. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: a. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. 16-45 Pima County FY 2015/2016 Adopted Budget 5. Make recommendations to the Pima County bond advisory committee on the amount of bond funding and the location of open space property to include in bond implementation plans for future bond elections. E. The commission will meet as often as it deems necessary but in any event no less frequently than semi-annually. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. 16-46 Pima County FY 2015/2016 Adopted Budget (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more; for projects with other revenues estimated at zero, a substantial modification shall be defined as an increase in “other” (non-bond) revenues of one hundred thousand dollars or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. If some but not all proposed bond questions are approved at the special election, the board of supervisors will make any changes to the projects for the approved questions that are necessary because of the failure of another question, and these will be considered “substantial modifications.” C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. D. Any substantial modification in the implementation of an adopted bond implementation plan requires a specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 16-47 Pima County FY 2015/2016 Adopted Budget 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects implemented by other agencies. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county, or by a nonprofit community partner (each an “agency”), shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other agencies. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another agency using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to a binding contract or intergovernmental agreement executed between Pima County and the implementing agency. Each such project shall be authorized and implemented with a separate agreement. Neither this code, nor the inclusion of a project in the bond implementation plan gives an agency any contractual rights with respect to a project until a binding agreement is duly approved and executed. The agreement shall authorize the implementing agency to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the agreement. Each agency with an interest in one or more projects in the bond implementation plan is expected to designate an individual to liaison with the county with respect to bond program implementation to facilitate the development of project-specific agreements and other aspects of overall program implementation. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the agreement shall include, but not be limited to, provisions establishing the following: 16-48 Pima County FY 2015/2016 Adopted Budget 1. That the implementing agency shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five years. 2. That the implementing agency shall sufficiently fund operations and maintenance of the facility, and identify the estimated amount and source of funding for operations and maintenance of the facility. 3. That the implementing agency and the county will conduct regular performance audits to determine if facilities built, operated and maintained by the implementing agency are being maintained in good working order and are being used for the appropriate purposes; and that the county may suspend the allocation of county bond funding for other not-yet-built projects if the performance audit results in a finding of unsatisfactory and facilities are not returned to good working order within one hundred twenty days. 4. That the implementing agency shall not charge a fee for the use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 5. That the implementing agency agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 6. That the implementing agency agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 7. That the implementing agency agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 8. That the county will only transfer county general obligation bond proceeds to the implementing agency upon request from the implementing agency, with full documentation. 9. That the implementing agency agrees to a provision requiring compliance with federal arbitrage regulations. 10. That the implementing agency, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 11. The maximum amount of county bond funds allocated to the specific project, and what entity will own improvements as they are constructed. 12. That the implementing agency will pay for any and all project costs in excess of the allocated county bond fund. (Ord. 2015-26 § 1 (part), 2015; Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 16-49 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: PRINCIPAL 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 $ 39,280,000 42,945,000 44,447,500 41,940,000 44,940,000 41,450,000 43,107,500 31,072,500 22,225,000 15,297,500 15,931,250 11,672,500 7,720,000 2,873,750 1,965,000 2,032,500 TOTALS $408,900,000 INTEREST $ 15,173,480 13,483,124 12,104,562 10,507,651 9,068,764 7,504,289 5,982,514 4,300,576 3,062,207 2,198,982 1,574,257 917,819 491,351 189,850 81,700 62,100 $86,703,226 TOTAL $ 54,453,480 56,428,124 56,552,062 52,447,651 54,008,764 48,954,289 49,090,014 35,373,076 25,287,207 17,496,482 17,505,507 12,590,319 8,211,351 3,063,600 2,046,700 2,094,600 $495,603,226 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15 percent margin voter approval. Legal debt margin projected at June 30, 2016 is as follows: Secondary Net Assessed Valuation Debt Limit 15% Limitation 7,620,360,873 1,143,054,131 General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit (408,900,000) 5,912,593 (402,987,407) 740,066,724 Legal Debt Margin Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation $ 408,900,000 = 5.37% $ 7,620,360,873 16-50 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: PRINCIPAL 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 $ 13,895,000 14,585,000 15,245,000 14,160,000 14,875,000 10,020,000 10,480,000 5,495,000 5,705,000 2,785,000 2,885,000 2,970,000 1,455,000 TOTALS $114,555,000 INTEREST $ 4,666,408 4,145,868 3,497,155 2,824,568 2,203,618 1,554,831 1,170,968 752,531 545,181 329,831 231,681 141,719 49,109 $22,113,468 TOTAL $ 18,561,408 18,730,868 18,742,155 16,984,568 17,078,618 11,574,831 11,650,968 6,247,531 6,250,181 3,114,831 3,116,681 3,111,719 1,504,109 $136,668,468 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Series 2007 Series 2008 Series 2009 Series 2012 Series 2014 Series 2015 PRIOR FISCAL YEAR HURF REVENUE $56,936,526 $58,637,523 $53,906,177 $50,451,812 $48,231,591 $49,211,480 16-51 HIGHEST FUTURE DEBT SERVICE PAYMENT $19,330,859 $18,521,469 $16,259,263 $18,288,321 $18,902,107 $18,742,155 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt is summarized as follows: PRINCIPAL 2016 2017 2018 TOTALS $ 2,520,000 2,650,000 2,785,000 INTEREST $ $7,955,000 334,750 205,500 69,625 $609,875 16-52 TOTAL $ 2,854,750 2,855,500 2,854,625 $8,564,875 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, General Fund, Health, Parking Garages, Print Shop, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts planned issues in fiscal year 2015/2016 are summarized as follows: PRINCIPAL 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 INTEREST $ 31,240,000 41,955,000 42,615,000 37,695,000 33,505,000 18,175,000 8,745,000 3,615,000 9,600,000 3,995,000 4,200,000 4,415,000 4,640,000 4,875,000 TOTALS $ $249,270,000 7,296,313 7,824,957 6,284,030 4,556,907 3,587,250 2,598,375 1,903,625 1,386,625 1,201,250 1,006,375 801,500 586,125 359,750 121,875 $39,514,957 TOTAL $ 38,536,313 49,779,957 48,899,030 42,251,907 37,092,250 20,773,375 10,648,625 5,001,625 10,801,250 5,001,375 5,001,500 5,001,125 4,999,750 4,996,875 $ 288,784,957 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation Total Long Term Debt $54,453,480 18,561,408 2,854,750 38,536,313 $114,405,951 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-53 16,210 $114,422,161 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: PRINCIPAL 2016 2017 2018 2019 2020 2021 2022 2023 2024 $ 1,629,369 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 TOTALS $16,583,135 INTEREST TOTAL 504,718 455,164 404,082 351,416 297,124 241,148 183,438 123,942 62,602 $ 2,134,087 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 2,134,087 $2,623,634 $19,206,769 $ Legal Debt Margin There is no legal debt margin for loans payable. 16-54 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: PRINCIPAL 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 $ 15,950,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 3,730,000 TOTALS $120,095,000 INTEREST $ 5,057,294 4,353,645 3,885,919 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 149,200 $25,757,116 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-55 TOTAL $ 21,007,294 15,603,645 15,695,919 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 3,879,200 $145,852,116 Pima County FY 2015/2016 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue obligations are summarized as follows: PRINCIPAL INTEREST 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 $ 22,220,000 38,630,000 40,225,000 42,015,000 43,960,000 45,945,000 48,015,000 50,175,000 52,545,000 55,020,000 35,275,000 36,890,000 7,655,000 3,000,000 3,000,000 3,000,000 $ TOTALS $527,570,000 $ 182,901,025 24,721,225 24,924,125 23,163,350 21,208,725 19,096,100 16,948,500 14,716,250 12,380,500 9,856,750 7,214,500 4,448,500 2,669,750 810,250 412,500 247,500 82,500 Legal Debt Margin There is no legal debt margin for sewer revenue obligations. TOTAL $ 46,941,225 63,554,125 63,388,350 63,223,725 63,056,100 62,893,500 62,731,250 62,555,500 62,401,750 62,234,500 39,723,500 39,559,750 8,465,250 3,412,500 3,247,500 3,082,500 $710,471,025 Pima County FY 2015/2016 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary property tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary property tax is used to pay for capital expenditures and some “budget override” amounts approved by voters. Beginning in 2015, primary and secondary property taxes are both based on the taxable net assessed value of the property. For locally assessed real property and mobile homes, the taxable net assessed value is based on the property’s limited value. For centrally assessed real property and personal property excluding mobile homes, the taxable net assessed value is based on the property’s full cash value. The taxable net assessed value is set by multiplying the applicable limited value or full cash value of the property by an assessment ratio based on the property’s use and then subtracting any constitutionally defined exemptions. All property in the County has a full cash value and a limited value. The full cash value1 of each property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Legislature and Arizona Department of Revenue. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 each year for most real property is an amount 5 percent greater than the previous year’s limited value. The limited value of a property cannot exceed its full cash value, however. For personal property and certain centrally assessed property, such as mines and utilities, the limited value is set to the full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property, with each class having a different assessment ratio. The same assessment ratio is applied to the full cash value and limited value to determine a property’s taxable assessed value for secondary4 and primary5 property taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, and disabled individuals are given partial exemptions from property tax. The amount of the exemption is determined by the taxable value of the property and the person’s income. The Assessor identifies the amount of property that is exempt. The largest amount of exempt property in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. For FY 2015/16, the taxable net assessed value for the County’s primary property tax is 1.36% greater than last year’s applicable taxable limited net assessed value. The taxable net assessed value for secondary property taxes is 0.53 percent greater than last year’s applicable taxable secondary net assessed value. Endnotes 1 See Full Cash Value By Class: 2011-2015. 2 See Limited Value By Class: 2011-2015. 3 See Assessment Ratios By Class: 2011-2015. 4 See Full Cash Net Assessed Value By Class: 2011-2015. 5 See Limited Net Assessed Value By Class: 2011-2015. 16-56 Pima County FY 2015/2016 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE FULL CASH NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value ASSESSMENT RATIOS (FY 2015/16) Mines*, Utilities*, and Commercial Real and Personal Property 18.5% Vacant Land and Agriculture 16% Residential: Primary Residence 10% Residential: Rental & Other 10% Railroads (varies)* 15% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 18.5% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED VALUE LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows/widowers, disabled Add estimate of the Value of the Unsecured Personal Property Taxable Value determination (by legislative Class) SECONDARY TAX RATE (Levy / S Taxable Net Assessed Values) Set for each secondary fund Taxable Value Levy amount needed for each Fund PRIMARY TAX RATE (Levy / S Taxable Net Assessed Values) Set for each primary fund PRIMARY TAX (Primary Tax Rate x Taxable Net Assessed Value) for each primary fund SECONDARY TAX (Secondary Tax Rate x Taxable Net Assessed Value) for each secondary fund TAX BILLS Real Property & All Personal Property Paid in two installments: Due October 1 and March 1 16-57 Pima County FY 2015/2016 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2012 % of Total Amount 11,853,234,847 14.79% 1,884,980,719 2.35% 2013 % of Total Amount 12,110,969,552 15.58% 1,863,832,058 2.40% 2014 % of Total Amount 12,345,774,193 16.55% 1,330,728,734 1.78% 2015 % of Total Amount 12,297,487,370 16.31% 1,380,768,162 1.83% % of Total Amount 12,660,191,638 15.91% 1,171,908,948 1.47% All Class I Property 13,738,215,566 17.14% 13,974,801,610 17.98% 13,676,502,927 18.33% 13,678,255,532 18.14% 13,832,100,586 17.38% II. R. Vacant Land / Agricultural R.E. 11,578,268,631 14.45% 11,645,859,911 14.98% 12,228,776,011 16.40% 12,451,875,029 16.52% 12,557,745,506 15.79% II. P. Vacant Land / Agricultural P.P. 67,916,575 0.08% 69,184,640 0.09% 69,054,943 0.09% 68,077,338 0.09% 50,818,411 0.06% 16-58 All Class II Property 11,646,185,206 14.53% 11,715,044,551 15.07% 12,297,830,954 16.49% 12,519,952,367 16.61% 12,608,563,917 15.85% III. Residential, Owner Occupied 44,582,602,406 55.62% 40,699,227,418 52.36% 37,227,263,168 49.91% 34,435,159,440 45.68% 36,440,185,060 45.81% IV. Residential, Renter Occupied 9,466,687,034 11.81% 10,387,279,288 13.36% 10,473,817,244 14.04% 13,920,392,173 18.46% 15,758,097,334 19.81% V. Railroads 48,559,518 0.06% 56,409,827 0.07% 58,865,050 0.08% 67,092,166 0.09% 79,079,597 0.10% 647,790,154 0.81% 882,660,907 1.14% 841,059,802 1.13% 754,689,687 1.00% 818,435,613 1.03% VII. Historic Commercial 4,913,304 0.01% 5,140,936 0.01% 6,225,902 0.01% 6,274,314 0.01% 5,833,656 0.01% VIII. Historic Rental Residential 2,552,985 0.00% 2,376,277 0.00% 917,924 0.00% 917,924 0.00% 624,225 0.00% 14,967,074 0.02% 8,144,801 0.01% 7,583,778 0.01% 6,421,784 0.01% 7,239,443 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year 80,152,473,247 77,731,085,615 74,590,066,749 75,389,155,387 79,550,159,431 -7.05% -3.02% -4.04% 1.07% 5.52% Sources: Values for 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2012 % of Total Amount 11,299,848,905 14.48% 1,855,522,424 2.38% 2013 % of Total Amount 11,839,619,336 15.56% 1,847,871,364 2.43% 2014 % of Total Amount 12,120,738,012 16.54% 1,318,886,809 1.80% 2015 % of Total Amount 12,099,711,523 16.26% 1,380,768,162 1.86% % of Total Amount 12,214,811,881 15.97% 1,171,908,948 1.53% All Class I Property 13,155,371,329 16.86% 13,687,490,700 17.99% 13,439,624,821 18.34% 13,480,479,685 18.12% 13,386,720,829 17.50% II. R. Vacant Land / Agricultural R.E. 10,248,274,772 13.13% 10,518,994,198 13.83% 11,282,314,776 15.40% 11,904,855,335 16.00% 12,011,594,671 15.70% II. P. Vacant Land / Agricultural P.P. 64,870,571 0.08% 69,109,593 0.09% 68,923,430 0.10% 68,077,338 0.09% 50,818,411 0.07% 16-59 All Class II Property 10,313,145,343 13.22% 10,588,103,791 13.92% 11,351,238,206 15.50% 11,972,932,673 16.09% 12,062,413,082 15.77% III. Residential, Owner Occupied 44,509,916,327 57.04% 40,645,916,296 53.42% 37,194,981,439 50.77% 34,349,830,511 46.17% 35,065,865,143 45.84% IV. Residential, Renter Occupied 9,345,603,556 11.98% 10,278,198,520 13.51% 10,375,983,567 14.16% 13,772,437,519 18.51% 15,088,064,774 19.73% V. Railroads 43,909,822 0.06% 55,461,878 0.07% 58,360,706 0.08% 66,523,685 0.09% 77,714,940 0.10% 642,656,388 0.82% 814,953,373 1.07% 827,950,874 1.13% 747,149,376 1.00% 795,653,037 1.04% VII. Historic Commercial 4,805,546 0.01% 5,114,775 0.01% 6,119,050 0.01% 6,211,538 0.01% 5,819,311 0.01% VIII. Historic Rental Residential 2,613,602 0.00% 2,335,166 0.00% 860,375 0.00% 894,883 0.00% 492,030 0.00% 18,186,504 0.02% 8,066,392 0.01% 7,583,778 0.01% 6,421,784 0.01% 6,911,273 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year $78,036,208,417 $76,085,640,891 $73,262,702,816 $74,402,881,654 $76,489,654,419 -5.24% -2.50% -3.71% 1.56% 2.80% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2011-2015 Legislative Class 2011 2012 2013 2014 2015 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 20.00% 20.00% 19.50% 19.00% 18.50% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 15.00% 15.00% 15.00% 16.00% 15.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.55% 12.66% 12.68% 12.58% 12.38% Weighted Average Assessment Ratio for Primary 12.44% 12.58% 12.62% 12.55% 12.39% III. Residential, Primary Residence IV. Residential, Rental & Other V. Railroads IX. Possessory Interests Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-60 Pima County FY 2015/2016 Adopted Budget FULL CASH NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2012 % of Total Amount 2,139,342,483 25.32% 375,353,067 4.44% 2,514,695,550 29.76% 2013 % of Total Amount 2,192,874,051 26.84% 371,034,576 4.54% 2,563,908,627 31.38% 2014 % of Total Amount 2,157,110,730 28.30% 256,415,847 3.36% 2,413,526,577 31.66% 2015 % of Total Amount 2,080,393,403 27.45% 258,052,514 3.40% 2,338,445,917 30.85% % of Total Amount 2,081,422,201 26.33% 216,452,423 2.74% 2,297,874,624 29.07% II. R. Vacant Land / Agricultural R.E. 537,517,642 6.36% 491,798,258 6.02% 439,909,044 5.77% 413,759,181 5.46% 397,060,760 5.02% II. P. Vacant Land / Agricultural P.P. 3,661,192 0.04% 3,539,894 0.04% 3,322,740 0.04% 3,427,493 0.05% 2,801,626 0.04% 541,178,834 6.40% 495,338,152 6.06% 443,231,784 5.81% 417,186,674 5.51% 399,862,386 5.06% All Class II Property III. Residential, Owner Occupied 16-61 IV. Residential, Renter Occupied V. Railroads 4,424,576,228 52.37% 4,036,698,072 49.40% 3,690,043,699 48.40% 3,409,651,055 44.98% 3,610,703,154 45.67% 924,625,750 10.94% 1,015,495,228 12.43% 1,024,062,086 13.43% 1,365,044,133 18.01% 1,544,007,933 19.53% 7,283,931 0.09% 8,461,479 0.10% 8,829,761 0.12% 10,734,741 0.14% 11,861,940 0.15% 34,541,059 0.41% 49,963,096 0.61% 42,615,692 0.56% 37,488,217 0.49% 40,675,804 0.51% VII. Historic Commercial 975,258 0.01% 1,028,187 0.01% 1,214,053 0.02% 1,192,120 0.02% 1,079,227 0.01% VIII. Historic Rental Residential 255,301 0.00% 237,629 0.00% 91,792 0.00% 91,792 0.00% 62,423 0.00% IX. Possessory Interests 149,675 0.00% 81,452 0.00% 75,836 0.00% 64,219 0.00% 62,648 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones Percent Change From Previous Year $8,448,281,586 $8,171,211,922 $7,623,691,280 $7,579,898,868 $7,906,190,139 -9.57% -3.28% -6.70% -0.57% 4.30% Sources: Values for 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2012 % of Total Amount 11,853,234,847 14.79% 1,884,980,719 2.35% 2013 % of Total Amount 12,110,969,552 15.58% 1,863,832,058 2.40% 2014 % of Total Amount 12,345,774,193 16.55% 1,330,728,734 1.78% 2015 % of Total Amount 12,297,487,370 16.31% 1,380,768,162 1.83% % of Total Amount 12,660,191,638 15.91% 1,171,908,948 1.47% All Class I Property 13,738,215,566 17.14% 13,974,801,610 17.98% 13,676,502,927 18.33% 13,678,255,532 18.14% 13,832,100,586 17.38% II. R. Vacant Land / Agricultural R.E. 11,578,268,631 14.45% 11,645,859,911 14.98% 12,228,776,011 16.40% 12,451,875,029 16.52% 12,557,745,506 15.79% II. P. Vacant Land / Agricultural P.P. 67,916,575 0.08% 69,184,640 0.09% 69,054,943 0.09% 68,077,338 0.09% 50,818,411 0.06% 16-58 All Class II Property 11,646,185,206 14.53% 11,715,044,551 15.07% 12,297,830,954 16.49% 12,519,952,367 16.61% 12,608,563,917 15.85% III. Residential, Owner Occupied 44,582,602,406 55.62% 40,699,227,418 52.36% 37,227,263,168 49.91% 34,435,159,440 45.68% 36,440,185,060 45.81% IV. Residential, Renter Occupied 9,466,687,034 11.81% 10,387,279,288 13.36% 10,473,817,244 14.04% 13,920,392,173 18.46% 15,758,097,334 19.81% V. Railroads 48,559,518 0.06% 56,409,827 0.07% 58,865,050 0.08% 67,092,166 0.09% 79,079,597 0.10% 647,790,154 0.81% 882,660,907 1.14% 841,059,802 1.13% 754,689,687 1.00% 818,435,613 1.03% VII. Historic Commercial 4,913,304 0.01% 5,140,936 0.01% 6,225,902 0.01% 6,274,314 0.01% 5,833,656 0.01% VIII. Historic Rental Residential 2,552,985 0.00% 2,376,277 0.00% 917,924 0.00% 917,924 0.00% 624,225 0.00% 14,967,074 0.02% 8,144,801 0.01% 7,583,778 0.01% 6,421,784 0.01% 7,239,443 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year 80,152,473,247 77,731,085,615 74,590,066,749 75,389,155,387 79,550,159,431 -7.05% -3.02% -4.04% 1.07% 5.52% Sources: Values for 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2012 % of Total Amount 11,299,848,905 14.48% 1,855,522,424 2.38% 2013 % of Total Amount 11,839,619,336 15.56% 1,847,871,364 2.43% 2014 % of Total Amount 12,120,738,012 16.54% 1,318,886,809 1.80% 2015 % of Total Amount 12,099,711,523 16.26% 1,380,768,162 1.86% % of Total Amount 12,214,811,881 15.97% 1,171,908,948 1.53% All Class I Property 13,155,371,329 16.86% 13,687,490,700 17.99% 13,439,624,821 18.34% 13,480,479,685 18.12% 13,386,720,829 17.50% II. R. Vacant Land / Agricultural R.E. 10,248,274,772 13.13% 10,518,994,198 13.83% 11,282,314,776 15.40% 11,904,855,335 16.00% 12,011,594,671 15.70% II. P. Vacant Land / Agricultural P.P. 64,870,571 0.08% 69,109,593 0.09% 68,923,430 0.10% 68,077,338 0.09% 50,818,411 0.07% 16-59 All Class II Property 10,313,145,343 13.22% 10,588,103,791 13.92% 11,351,238,206 15.50% 11,972,932,673 16.09% 12,062,413,082 15.77% III. Residential, Owner Occupied 44,509,916,327 57.04% 40,645,916,296 53.42% 37,194,981,439 50.77% 34,349,830,511 46.17% 35,065,865,143 45.84% IV. Residential, Renter Occupied 9,345,603,556 11.98% 10,278,198,520 13.51% 10,375,983,567 14.16% 13,772,437,519 18.51% 15,088,064,774 19.73% V. Railroads 43,909,822 0.06% 55,461,878 0.07% 58,360,706 0.08% 66,523,685 0.09% 77,714,940 0.10% 642,656,388 0.82% 814,953,373 1.07% 827,950,874 1.13% 747,149,376 1.00% 795,653,037 1.04% VII. Historic Commercial 4,805,546 0.01% 5,114,775 0.01% 6,119,050 0.01% 6,211,538 0.01% 5,819,311 0.01% VIII. Historic Rental Residential 2,613,602 0.00% 2,335,166 0.00% 860,375 0.00% 894,883 0.00% 492,030 0.00% 18,186,504 0.02% 8,066,392 0.01% 7,583,778 0.01% 6,421,784 0.01% 6,911,273 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year $78,036,208,417 $76,085,640,891 $73,262,702,816 $74,402,881,654 $76,489,654,419 -5.24% -2.50% -3.71% 1.56% 2.80% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget FULL CASH NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2012 % of Total Amount 2,139,342,483 25.32% 375,353,067 4.44% 2,514,695,550 29.76% 2013 % of Total Amount 2,192,874,051 26.84% 371,034,576 4.54% 2,563,908,627 31.38% 2014 % of Total Amount 2,157,110,730 28.30% 256,415,847 3.36% 2,413,526,577 31.66% 2015 % of Total Amount 2,080,393,403 27.45% 258,052,514 3.40% 2,338,445,917 30.85% % of Total Amount 2,081,422,201 26.33% 216,452,423 2.74% 2,297,874,624 29.07% II. R. Vacant Land / Agricultural R.E. 537,517,642 6.36% 491,798,258 6.02% 439,909,044 5.77% 413,759,181 5.46% 397,060,760 5.02% II. P. Vacant Land / Agricultural P.P. 3,661,192 0.04% 3,539,894 0.04% 3,322,740 0.04% 3,427,493 0.05% 2,801,626 0.04% 541,178,834 6.40% 495,338,152 6.06% 443,231,784 5.81% 417,186,674 5.51% 399,862,386 5.06% All Class II Property III. Residential, Owner Occupied 16-61 IV. Residential, Renter Occupied V. Railroads 4,424,576,228 52.37% 4,036,698,072 49.40% 3,690,043,699 48.40% 3,409,651,055 44.98% 3,610,703,154 45.67% 924,625,750 10.94% 1,015,495,228 12.43% 1,024,062,086 13.43% 1,365,044,133 18.01% 1,544,007,933 19.53% 7,283,931 0.09% 8,461,479 0.10% 8,829,761 0.12% 10,734,741 0.14% 11,861,940 0.15% 34,541,059 0.41% 49,963,096 0.61% 42,615,692 0.56% 37,488,217 0.49% 40,675,804 0.51% VII. Historic Commercial 975,258 0.01% 1,028,187 0.01% 1,214,053 0.02% 1,192,120 0.02% 1,079,227 0.01% VIII. Historic Rental Residential 255,301 0.00% 237,629 0.00% 91,792 0.00% 91,792 0.00% 62,423 0.00% IX. Possessory Interests 149,675 0.00% 81,452 0.00% 75,836 0.00% 64,219 0.00% 62,648 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones Percent Change From Previous Year $8,448,281,586 $8,171,211,922 $7,623,691,280 $7,579,898,868 $7,906,190,139 -9.57% -3.28% -6.70% -0.57% 4.30% Sources: Values for 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget LIMITED NET ASSESSED VALUE FOR TAX YEARS 2011-2015 2011 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2012 % of Total Amount 2,067,904,180 24.88% 368,788,290 4.44% 2,436,692,470 29.32% 2013 % of Total Amount 2,146,426,015 26.58% 367,884,112 4.56% 2,514,310,127 31.14% 2014 % of Total Amount 2,121,813,049 28.07% 254,156,433 3.36% 2,375,969,482 31.43% 2015 % of Total Amount 2,050,871,063 27.27% 258,052,514 3.43% 2,308,923,577 30.70% % of Total Amount 2,013,722,768 26.43% 216,452,423 2.84% 2,230,175,191 29.27% II. R. Vacant Land / Agricultural R.E. 496,985,380 5.98% 469,030,209 5.81% 426,659,489 5.64% 404,429,880 5.38% 382,241,360 5.02% II. P. Vacant Land / Agricultural P.P. 3,850,650 0.05% 3,527,888 0.04% 3,307,677 0.04% 3,427,493 0.05% 2,801,626 0.04% 500,836,030 6.03% 472,558,097 5.85% 429,967,166 5.68% 407,857,373 5.43% 385,042,986 5.06% All Class II Property 16-62 III. Residential, Owner Occupied 4,418,416,161 53.17% 4,031,369,378 49.93% 3,686,808,223 48.77% 3,401,121,728 45.24% 3,473,421,256 45.58% IV. Residential, Renter Occupied 914,191,660 11.00% 1,005,441,098 12.45% 1,015,072,592 13.43% 1,351,489,802 17.98% 1,479,335,273 19.41% V. Railroads 6,586,474 0.08% 8,319,284 0.10% 8,754,108 0.12% 10,643,789 0.14% 11,657,245 0.15% 31,994,108 0.39% 40,602,608 0.50% 41,202,437 0.55% 37,111,820 0.49% 39,540,498 0.52% VII. Historic Commercial 961,109 0.01% 1,022,955 0.01% 1,193,216 0.02% 1,180,192 0.02% 1,076,573 0.01% VIII. Historic Rental Residential 261,359 0.00% 233,518 0.00% 86,037 0.00% 89,488 0.00% 49,203 0.00% IX. Possessory Interests 180,841 0.00% 80,669 0.00% 75,836 0.00% 64,219 0.00% 62,648 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones Percent Change From Previous Year $8,310,120,212 $8,073,937,734 $7,559,129,097 $7,518,481,988 $7,620,360,873 -7.04% -2.84% -6.38% -0.54% 1.36% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2015/2016 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) 16-63 Fiscal Year Original Real Property Tax Levy 2004-05 281,172 (494) 280,678 271,841 96.7% 280,508 99.9% 2005-06 302,127 (291) 301,836 292,019 96.7% 301,775 100.0% 2006-07 330,240 (322) 329,918 318,520 96.5% 329,818 100.0% 2007-08 362,535 (622) 361,913 348,741 96.2% 361,687 99.9% 2008-09 379,674 (360) 379,314 363,624 95.8% 379,040 99.9% 2009-10 402,062 (106) 401,956 384,983 95.8% 401,662 99.9% 2010-11 402,532 (384) 402,148 383,978 95.4% 400,273 99.5% 2011-12 383,709 383,709 369,100 96.2% 382,248 99.6% 2012-13 370,922 370,922 357,556 96.4% 369,738 99.7% 2013-14 368,313 368,313 355,338 96.5% 355,338 96.5% Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Source: Pima County Comprehensive Annual Financial Report, Fiscal Year Ending June 30, 2014, Exhibit D - 8. (1) Collected through June 30, 2014(1) Amounts collected are on a cash basis rather than the modified accrual basis used in financial statements. Amount Percent of Adjusted Levy Pima County FY 2015/2016 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) 16-64 (1) (2) (3) Fiscal Year Pima County Regional Flood Control District(2) County Free Library State of Arizona State Education Assistance Junior College District City of Tucson City of South Tucson Central AZ Water Conservation District(3) 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 2010/11 4.1063 0.2635 0.3100 0.0000 0.3564 1.0848 0.9550 0.1999 0.1000 2011/12 4.2396 0.2635 0.3460 0.0000 0.4259 1.1094 1.1621 2.6603 0.1000 2012/13 4.2425 0.2635 0.3460 0.0000 0.4717 1.1741 1.2639 2.7640 0.1000 2013/14 4.4921 0.2635 0.3753 0.0000 0.5123 1.2933 1.4304 2.9776 0.1400 2014/15 5.0251 0.3035 0.4353 0.0000 0.5089 1.3344 1.4606 0.2528 0.1400 2015/16 5.1344 0.3135 0.5153 0.0000 0.5054 1.3689 1.5960 0.2528 0.1400 Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Use Fee of $251.00 in fiscal year 2006/07,$265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, $427.00 in 2011/12, $474.00 in 2012/13, $548.00 in 2013/14, $615.00 in 2014/15, and $685 in 2015/16. The District also levied an Annual Membership Dues Fee of $4.34 per lot in fiscal year 2011/12, $6.24 per lot in 2012/13, $8.38 per lot in 2013/14, $9.87 per lot in 2014/15, and $13.21 per lot in 2015/16. Pima County FY 2015/2016 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2014 Incorporated Towns & Cities Annual % Change Unincorporated Pima County Population Annual % Change Total Pima County Population Annual % Change Year Population 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% 2011 631,124 0.52% 354,957 0.46% 986,081 0.50% 2012 633,499 0.38% 356,881 0.54% 990,380 0.44% 2013 637,874 0.69% 358,172 0.36% 996,046 0.57% 2014 645,095 1.13% 362,067 1.09% 1,007,162 1.12% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Department of Administration, Office of Employment and Population Statistics. 16-65 Pima County FY 2015/2016 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2005 - 2014, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2011 6,438,178 986,081 15.32% 3,843,370 59.70% 1,608,727 24.99% 2012 6,498,569 990,380 15.24% 3,884,705 59.78% 1,623,484 24.98% 2013 6,581,054 996,046 15.14% 3,944,859 59.94% 1,640,149 24.92% 2014 6,667,241 1,007,162 15.11% 4,008,651 60.12% 1,651,428 24.77% 2020 7,485,000 1,100,000 14.70% 4,506,900 60.21% 1,878,100 25.09% 2030 8,852,800 1,243,100 14.04% 5,359,500 60.54% 2,250,200 25.42% 2040 10,218,200 1,379,600 13.50% 6,174,900 60.43% 2,663,700 26.07% 2050 11,562,500 1,518,200 13.13% 6,925,300 59.89% 3,119,000 26.98% Note: Population as of July 1 for the year indicated. Source for July 1, 2005, to July 1, 2014, population estimates: Arizona Department of Administration, Office of Employment and Population Statistics. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Population Projections: 2012-2050, Medium Series, Arizona Department of Administration, Office of Employment and Population Statistics, December 7, 2012. 16-66 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY 16-67 Year Population as of July 1 Total Employment Unemployment Rate Mining & Logging Manufacturing Private Service Providers Construction Government 2005 940,004 421,800 4.5% 1,400 25,800 28,300 234,400 77,100 2006 959,474 433,500 4.1% 1,600 28,000 28,100 246,000 76,300 2007 977,258 441,600 3.7% 1,800 26,600 27,500 251,800 77,900 2008 984,032 446,800 5.8% 1,900 22,900 27,200 249,500 79,800 2009 984,274 441,800 9.1% 1,700 16,700 25,100 238,700 79,100 2010 981,168 434,100 9.3% 1,800 15,100 24,000 234,200 78,200 2011 986,081 427,500 8.5% 1,900 14,500 23,400 237,800 76,800 2012 990,380 429,200 7.4% 2,100 14,400 23,400 242,200 77,700 2013 996,046 427,400 6.8% 2,300 15,400 23,200 245,100 77,200 2014 1,007,162 433,300 6.2% 2,300 14,900 22,700 248,300 76,900 Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Department of Administration, Office of Employment and Population Statistics. Pima County FY 2015/2016 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration East Building Administration West Building Legal Services Building Public Works Building Public Service Center Bank of America Building Pima Emergency Communications & Operations Center 724-8011 724-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 240 N. Stone Avenue 33 N. Stone Avenue 3434 E. 22nd Street Tucson, AZ 85713 General Government Services Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board Communications Office County Administrator Elections Ally Miller Ramon Valadez Sharon Bronson Raymond Carroll Richard Elias Bill Staples Robin Brigode Jeff Nordensson C.H. Huckelberry Brad R. Nelson 724-2738 724-8126 724-8051 724-8094 724-8126 724-8172 724-8449 724-9999 724-8751 724-6830 Allyn Bulzomi Jesse Rodriguez George Widugiris F. Ann Rodriguez Beth Ford, CPA 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 240 N. Stone Avenue, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 1st Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Road Tucson, AZ 85756 150 W. Congress St, 3rd Fl 130 W Congress St, 6th Fl 1291 S. Mission Road Tucson, AZ 85713 150 W Congress St, 4th Fl 33 N. Stone, 14th Fl 130 W Congress St, 3rd Fl 240 N. Stone Avenue 115 N. Church Ave, 1st Fl Facilities Management Finance & Risk Management Fleet Services Michael L. Kirk Keith Dommer Frank Samaniego Human Resources Information Technology Procurement Recorder Treasurer Hank Atha 130 W. Congress St, 10th Fl 724-3992 Margaret Kish 2797 E Ajo Way Tucson, AZ 85713 2797 E Ajo Way Tucson, AZ 85713 101 N. Stone Ave, 4th Fl 33 N. Stone Ave, 8th Fl 243-6745 2500 E. Ajo Way Tucson, AZ 85713 3500 W. River Rd Tucson, AZ 85741 200 N. Stone 434-1339 724-3104 724-8496 724-2617 724-8028 724-8113 724-8161 724-4350 724-8341 Community Resources Community & Economic Development Admin Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex / Stadium District Natural Resources, Parks & Recreation School Superintendent Charles Kasey Melinda Cervantes Tom Moulton Benny Young Chris Cawein Dr. Linda Arzoumanian 16-68 243-6741 594-5601 724-7353 724-5256 724-8451 Pima County FY 2015/2016 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted. Health Services Behavioral Health Environmental Quality Health Jan Lesher Ursula Nelson Francisco Garcia Office of Emergency Mgmt. & Homeland Security Jeff Guthrie 130 W. Congress St, 10th Fl 33 N. Stone Ave, Ste 700 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 3434 E. 22nd St, Ste A Tucson, AZ 85713 724-8977 724-7454 724-7931 724-3200 740-5442 740-5600 724-8600 724-9300 Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Toni Hellon Vince Roberts, Admin Constable Barbara LaWall Dr. Gregory Hess Justice Court Ajo Judge Walter Weber Justice Court Green Valley Judge Lisa Royal Justice Court Tucson Juvenile Court Presiding Judge Keith Bee Presiding Judge Kathleen Quigley Public Defense Services Public Fiduciary Sheriff Lori Lefferts Philip Grant Chris Nanos Superior Court Presiding Judge Kyle Bryson 110 W. Congress St, 1st Fl 240 N. Stone Avenue 32 N. Stone Ave, 14th Fl 2825 E. District St Tucson, AZ 85714 111 La Mina Avenue, Ajo AZ 85321 601 N. La Canada Drive Green Valley, AZ 85614 240 N. Stone Avenue 2225 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, Ste 2100 32 N. Stone Ave, 4th Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress Street, 4th Fl Mary Tyson Carmine Debonis, Jr. Linda Mayro 130 W. Congress St, 9th Fl 201 N. Stone Ave, 1st Fl 201 N. Stone Ave, 6th Fl 724-4473 724-6506 724-6451 John Bernal John Bernal John Bernal Suzanne Shields 130 W. Congress St, 10th Fl 130 W. Congress St, 10th Fl 130 W. Congress St, 10th Fl 97 E. Congress, 3rd Fl 724-8474 724-8474 724-8474 724-4681 Jackson Jenkins 201 N. Stone Ave, 8th Fl 724-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 724-6410 387-7684 648-0658 724-3505 724-4485 724-6966 740-5454 351-4900 724-4215 Public Works Capital Projects Development Services Office of Sustainability & Conservation Project Management Office Public Works Admin Real Property Regional Flood Control District Regional Wastewater Reclamation Transportation 16-69