Pima County Arizona Adopted Budget Fiscal Year 2014/2015 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2014/2015 SHARON BRONSON, CHAIR District 3 ALLY MILLER, MEMBER RAMÓN VALADEZ, MEMBER District 1 District 2 RAYMOND CARROLL, MEMBER RICHARD ELÍAS, VICE CHAIR District 4 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director Robert W. Johnson, Budget Division Manager Lisa Merin, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Bill Tisch Bruce Basemann Craig Horn Darol Cridlebaugh Jean-Marie McKinney John Bruno Katherine Simmons Kevin Frakes Melanie Parker Stephanie Storch Sylvia Simon PREFACE The Fiscal Year 2014/2015 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a three-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2014/2015 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary Schedule of Estimated Revenues and Expenditures/Expenses (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2014/2015. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps .............................................................................................. 1-1 Background Information....................................................................................................... 1-2 Demographic Data ............................................................................................................... 1-4 INTRODUCTION Organization ........................................................................................................................ 2-1 Services Provided ................................................................................................................ 2-2 The Budgetary Process ....................................................................................................... 2-3 Fund Composition .......................................................................................................... 2-3 Basis of Presentation ..................................................................................................... 2-3 Basis of Budgeting ......................................................................................................... 2-3 Budgetary Control .......................................................................................................... 2-3 Budget Amendments ..................................................................................................... 2-4 Budget Preparation and Approval .................................................................................. 2-4 LEGAL REQUIREMENTS County Spending Limitation ................................................................................................. 3-1 Tentative Budget Preparation and Publication ..................................................................... 3-1 Final Budget Adoption ......................................................................................................... 3-2 Budget Revisions ................................................................................................................. 3-2 Truth in Taxation.................................................................................................................. 3-2 Adoption of Tax Levy ........................................................................................................... 3-3 Property Tax Levy Limitation ............................................................................................... 3-3 Pima County Budget Resolution .......................................................................................... 3-7 County Free Library District Budget Resolution ................................................................... 3-8 Flood Control District Budget Resolution ............................................................................. 3-9 Stadium District Budget Resolution...................................................................................... 3-10 Levy of Taxes Resolution .................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis................................................................................................................... 4-1 Recommended Budget Memorandum ................................................................................. 4-4 Tentative Budget Memorandum ........................................................................................... 4-39 Adopted Budget Memorandum ............................................................................................ 4-47 BUDGET OVERVIEW Summary of Overview ......................................................................................................... 5-1 Financial Structure ............................................................................................................... 5-2 Consolidated Overview of County Budget by Fund .............................................................. 5-6 Total County Budget by Source and Use ............................................................................. 5-7 Revenues & Expenditures for Fiscal Years 2012/2013 Through 2014/2015 ........................ 5-8 Budget in Brief 2014/2015 ................................................................................................... 5-10 Full Time Equivalent Positions ............................................................................................. 5-15 Capital Improvement Program Overview ............................................................................. 5-19 BUDGET PLANNING PRACTICES Financial Policies ................................................................................................................. 6-1 Non Financial and Strategic Planning .................................................................................. 6-15 i STATE REPORTS Summary of State Reports................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information ................................................................. 7-3 Summary by Fund Type of Revenues .................................................................................. 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-14 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-16 Summary of Full Time Employees ....................................................................................... 7-19 SUMMARY SCHEDULES Summary of Schedules........................................................................................................ 8-1 Fiscal Years 2011/2012-2013/2014 Summary of Changes in Fund Balances ........................................................................ 8-2 Summary of Expenditures by Fund and Department ...................................................... 8-6 Summary of Revenues by Fund and Category............................................................... 8-10 Summary of Expenditures by Functional Area and Department ..................................... 8-16 Summary of Revenues by Functional Area and Department .......................................... 8-18 Summary of Expenditures by Fund and Object: Department.......................................... 8-21 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-26 REVENUE SOURCES Purpose, Source List, and Dollar Summary ......................................................................... 9-1 General Fund ...................................................................................................................... 9-2 Capital Projects ................................................................................................................... 9-4 County Free Library ............................................................................................................. 9-5 Debt Service ........................................................................................................................ 9-6 Development Services ......................................................................................................... 9-7 Economic Development and Tourism .................................................................................. 9-8 Employment and Training .................................................................................................... 9-9 Environmental Quality.......................................................................................................... 9-10 Fleet Services ...................................................................................................................... 9-11 Health .................................................................................................................................. 9-12 Health Benefits Trust Fund .................................................................................................. 9-13 Other Special Revenue Funds ............................................................................................. 9-14 Parking Garages.................................................................................................................. 9-16 Print Shop............................................................................................................................ 9-17 Regional Flood Control District ............................................................................................ 9-18 Regional Wastewater Reclamation ...................................................................................... 9-19 Risk Management................................................................................................................ 9-20 Stadium District ................................................................................................................... 9-21 Telecommunications ............................................................................................................ 9-22 Transportation ..................................................................................................................... 9-23 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-24 ii FUNCTIONAL AREAS BY PROGRAM General Government Services Summary of Expenditures by Fund: Program ...................................................................... 10-1 Summary of Revenues by Fund: Program ........................................................................... 10-4 Summary of Full Time Equivalents: Program ....................................................................... 10-6 Assessor.............................................................................................................................. 10-9 Board of Supervisors ........................................................................................................... 10-15 Clerk of the Board................................................................................................................ 10-19 Communications Office........................................................................................................ 10-25 County Administrator ........................................................................................................... 10-29 Elections .............................................................................................................................. 10-33 Facilities Management ......................................................................................................... 10-37 Finance & Risk Management ............................................................................................... 10-49 Fleet Services ...................................................................................................................... 10-65 Human Resources ............................................................................................................... 10-73 Information Technology ....................................................................................................... 10-83 Non Departmental ............................................................................................................... 10-91 Office of Emergency Management and Homeland Security ................................................. 10-101 Office of Sustainability and Conservation............................................................................. 10-107 Procurement ........................................................................................................................ 10-113 Recorder.............................................................................................................................. 10-123 Treasurer ............................................................................................................................. 10-133 Community Resources Summary of Expenditures by Fund: Program ...................................................................... 11-1 Summary of Revenues by Fund: Program ........................................................................... 11-3 Summary of Full Time Equivalents: Program ....................................................................... 11-4 Community & Economic Development Administration ......................................................... 11-5 Community Development & Neighborhood Conservation .................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-23 Community Services, Employment & Training ..................................................................... 11-25 County Free Library ............................................................................................................. 11-35 Economic Development & Tourism ...................................................................................... 11-43 Kino Sports Complex ........................................................................................................... 11-47 Natural Resources, Parks & Recreation............................................................................... 11-51 School Superintendent ........................................................................................................ 11-69 Stadium District ................................................................................................................... 11-77 Justice & Law Summary of Expenditures by Fund: Program ...................................................................... 12-1 Summary of Revenues by Fund: Program ........................................................................... 12-3 Summary of Full Time Equivalents: Program ....................................................................... 12-5 Clerk of the Superior Court .................................................................................................. 12-7 Constables .......................................................................................................................... 12-21 County Attorney ................................................................................................................... 12-25 Forensic Science Center ..................................................................................................... 12-37 Justice Court Ajo ................................................................................................................. 12-41 Justice Court Green Valley .................................................................................................. 12-47 Justice Courts Tucson ......................................................................................................... 12-51 Juvenile Court...................................................................................................................... 12-59 Legal Defender .................................................................................................................... 12-71 Office of Court Appointed Counsel....................................................................................... 12-75 iii Public Defender ................................................................................................................... 12-85 Public Fiduciary ................................................................................................................... 12-89 Sheriff .................................................................................................................................. 12-93 Superior Court ..................................................................................................................... 12-107 Health Services Summary of Expenditures by Fund: Program ...................................................................... 13-1 Summary of Revenues by Fund: Program ........................................................................... 13-2 Summary of Full Time Equivalents: Program ....................................................................... 13-3 Environmental Quality.......................................................................................................... 13-5 Health .................................................................................................................................. 13-17 Office of Medical Services ................................................................................................... 13-33 Public Works Summary of Expenditures by Fund: Program ...................................................................... 14-1 Summary of Revenues by Fund: Program ........................................................................... 14-2 Summary of Full Time Equivalents: Program ....................................................................... 14-3 Capital Projects ................................................................................................................... 14-5 Capital Projects List ....................................................................................................... 14-9 Development Services ......................................................................................................... 14-15 Public Works Administration ................................................................................................ 14-23 Regional Flood Control District ............................................................................................ 14-27 Regional Wastewater Reclamation ...................................................................................... 14-39 Transportation ..................................................................................................................... 14-47 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary ............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ........................................ 15-6 Summary of Active Capital Improvement Projects ............................................................... 15-8 Major Capital Improvement Program Projects...................................................................... 15-15 SUPPLEMENTAL INFORMATION Supplemental Information Summary .................................................................................... 16-1 Glossary of Terms and Acronyms ........................................................................................ 16-2 Department Listing .............................................................................................................. 16-24 Pima County Budget Policies............................................................................................... 16-29 Pima County Debt Policies and Practices ............................................................................ 16-38 Bonding Disclosure, Accountability and Implementation ...................................................... 16-42 Long Term Debt Service Schedules .................................................................................... 16-49 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 16-56 Components of Arizona’s Property Tax System ................................................................... 16-57 Full Cash Values By Class: 2010 - 2014 .............................................................................. 16-58 Limited Values By Class: 2010 - 2014 ................................................................................. 16-59 Assessment Ratios By Class: 2010 - 2014 .......................................................................... 16-60 Secondary Net Assessed Values By Class: 2010 - 2014 ..................................................... 16-61 Primary Net Assessed Values By Class: 2010 - 2014 .......................................................... 16-62 Property Tax Levies and Collections - Ten Year History ...................................................... 16-63 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2013 ............. 16-65 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2013, 2020, 2030, 2040, 2050 ........................................... 16-66 Population & Employment - Ten Year History ...................................................................... 16-67 Addresses & Telephone Numbers ....................................................................................... 16-68 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,189 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, and 28.0 percent is held by Federal agencies as wildlife refuges, national forests, national parks and monuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.4 percent. Privately owned lands comprise 13.6 percent of the County’s total acreage. The county has a foreign trade zone encompassing 565 acres on seven sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located in an Empowerment Zone. Employment tax credits, property tax reductions and other incentives to reduce operating costs are available for businesses locating within these zones. CLIMATE CHARACTERISTICS 1 Daily Max Temperature 1 Daily Min Temperature 1 Average Precipitation 2 Possible Sunshine Relative Afternoon Humidity2 2 Average Wind Speed 1 2 Month with Highest Average June (100.3º) July (74.4º) August (2.39") June (93%) December (34%) Month with Lowest Average December (64.8º) December (39.1º) June (0.20") July (78%) June (13%) Annual Average 83.1º 55.8º Total Rainfall 11.59" 85% 25% April (7.9 mph) December (6.3 mph) 7.1 mph Source: National Climatic Data Center 1981-2010 Monthly Normals Source: Western Regional Climate Center. Average wind speed is based on years 2001 through 2011. 1-2 Pima County FY 2014/2015 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Six airlines provide air service to Arizona cities and other states for 3.31 million annual passenger departures/arrivals. Four smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX The corporate income tax in Arizona for 2014 is 6.5 percent of taxable income, with a $50 minimum tax. The tax rate will decrease each year until it equals 4.9 percent by 2017. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent general sales tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2014/2015 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 0.8 and 5.1 percent of their taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .03 percent to 7.17 percent on the first $7,000 of wages for each employee during the calendar year based on the employer’s rating. Employers also may be subject to a 0.10 percent job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 84 percent between 1980 and 2010. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 2010 980,263 353,264 6,392,017 Source: U.S. Bureau of the Census. (Census population count on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1980 - 1990 2.3% 2.5% 3.0% Pima County - Total Unincorporated Pima County Arizona 1990 - 2000 2.4% 2.2% 3.4% Source: Pima County Budget Division. AGE DISTRIBUTION 2010 Census 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 0 - 14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2010 Census. 1-4 45 - 64 65 & over Pima County 2000 - 2010 1.5% 1.5% 2.2% Pima County FY 2014/2015 Adopted Budget POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2010) Native Hawaiian 0.2% Asian 2.6% African American 3.6% White & Hispanic/Latino (PERCENT OF TOTAL W HITE POPULATION, 2010) Not Identified 10.1% 2 or more Races 3.7% American Indian 3.3% White alone 55.3% Other Races 12.3% Hispanic or Latino 34.6% White 74.3% Source: Bureau of the Census, 2010 Census. Source: Bureau of the Census, 2010 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2008 2009 2010 2011 2012 2013 5.7% 6.0% 5.8% 9.0% 9.8% 9.3% 9.4% 10.4% 9.6% 8.4% 9.4% 8.9% 7.4% 8.3% 8.1% 7.0% 8.0% 7.4% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2013 Mining & Logging 0.6% Government 21.4% Construction 4.3% Manufacturing 6.4% Other Services 3.5% Trade, Transportation, & Utilities 16.3% Information 1.2% Leisure & Hospitality 11.0% Financial Activities 4.7% Education & Health Services 17.0% Professional & Business Services 13.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2014/2015 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employees Company University of Arizona Raytheon Missile Systems State of Arizona Davis-Monthan Air Force Base Pima County * Tucson Unified School District The University of Arizona Health Network Freeport-McMoran Copper & Gold Inc. Wal-Mart Stores Inc.** City of Tucson * Tohono O’odham Nation ** U.S. Customs and Border Protection *** Carondelet Health Network TMC HealthCare Southern Arizona VA Health Care System Asarco LLC Pima Community College ** Fry's Food Stores ** Sunnyside Unified School District ** Employment Sector Government (College Education) Manufacturing Government Government (Military) Government Government (K -12 Education) Services (Health) Mining Trade (Retail) Government Government Government Services (Health) Services (Health) Government (Health) Mining Government (College Education) Trade (Grocery) Government (K -12 Education) 2012 10,846 10,300 8,807 9,100 7,314 6,790 6,099 5,463 7,450 4,938 4,350 6,500 3,668 2,977 2,182 2,297 2,384 2,700 2,083 2013 11,047 9,933 9,439 8,933 7,330 6,525 6,329 5,600 5,200 4,918 4,350 4,135 3,476 2,954 2,450 2,366 2,177 2,024 2,000 * Budgeted full-time equivalents reported by Pima County and City of Tucson for fiscal years 2012/13 and 2013/14. ** Employee counts for 2013/14 are based on Arizona Daily Star estimates. *** The 2012/13 count combined jobs for the U.S. Customs and Border Protection and the Border Patrol. The 2013/14 total is only a Border Patrol estimate since CBP did not respond before the Arizona Daily Star deadline. Source: Star 200 Directory, published by The Arizona Daily Star (April 27, 2014) and Pima County Budget Division. MAJOR MANUFACTURERS (Manufacturers with 200 or more employees) Employees Company Raytheon Missile Systems Ventana Medical Systems IBM * Bombardier Aerospace Honeywell Aerospace * B/E Aerospace Hexcel * Abbott Laboratories * Solar Industries Inc. * Frito-Lay Texas Instruments Sargent Aerospace & Defense * FLSmidth Krebs Universal Avionics Systems Corp. CAID Industries Inc. * Type of Business Military and Defense Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Aerospace and Aircraft Aerospace and Aircraft Manufacturing and Research Manufacturing and Research Manufacturing and Research Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Employee counts for 2013/14 are based on Arizona Daily Star estimates. Source: Star 200 Directory, published by The Arizona Daily Star (April 27, 2014). 1-6 2012 10,300 1,150 1,375 776 650 680 N/A N/A N/A N/A 370 313 306 271 210 2013 9,933 1,100 915 913 800 720 500 450 400 395 370 315 293 268 230 Pima County FY 2014/2015 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Mining & Logging Other Services Government Total Non-Farm Employment 2008 62,700 57,100 51,400 40,400 27,200 22,800 16,800 5,300 1,900 14,600 79,800 380,000 2009 58,200 58,500 47,100 38,700 25,100 16,600 17,000 4,700 1,700 13,400 79,100 360,100 2010 56,900 58,300 45,700 38,100 24,000 15,000 17,200 4,300 1,800 12,700 78,200 352,300 2011 57,700 59,800 46,700 39,100 23,400 14,500 16,800 4,200 1,900 12,500 76,800 353,500 2012 57,800 60,900 48,400 40,300 23,400 14,400 16,800 4,200 2,100 12,800 77,700 358,800 2013 58,800 61,200 49,200 39,800 23,200 15,300 17,000 4,300 2,300 12,700 77,300 361,200 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2013 Occupations Office and Administrative Support Sales and Related Food Preparation and Serving Related Healthcare Practitioners and Technical Education, Training, and Library Management Transportation and Material Moving Business and Financial Operations Installation, Maintenance and Repair Personal Care and Service Construction and Extraction Building and Grounds Cleaning and Maintenance Production Healthcare Support Protective Service Computer and Mathematical Architecture and Engineering Community and Social Service Arts, Design, Entertainment, Sports, and Media Life, Physical, and Social Science Legal Farming, Fishing, and Forestry Percent of Total 17.3% 10.0% 9.7% 6.6% 6.4% 5.1% 4.6% 4.3% 4.2% 3.8% 3.7% 3.4% 3.4% 3.3% 3.3% 2.9% 2.4% 2.0% 1.4% 1.3% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2013. NEW COMPANIES IN PIMA COUNTY (New company announcements from July 2012 to June 2014) Projected Company Name Product or Service # of Jobs Aris Integration, LLC Business Services – Alternative Energy 600 Accelerate Diagnostics Business Services – Bioscience 300 Infinity Insurance Business Services – Call Center 300 Sorenson Communications Business Services – Call Center 270 Business Services – Aerospace/Defense 200 Integrated Technologies Group Health Care – CCRC 200 Hacienda at the River Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2014/2015 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY VALUE OF NEW PRIVATELY OWNED HOUSING UNITS AUTHORIZED Value of New Privately Owned Housing Units in $ Millions $2,500 $2,000 $1,500 $1,000 $500 $0 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Source: U.S. Department of Commerce, United States Census Bureau RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) Retail Sales in $ Millions $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2004 2005 2006 2007 2008 2009 2010 2011 2012 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2013 Pima County FY 2014/2015 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors for the Air Quality Control District, the Board of Deposit, the Regional Flood Control District, various improvement districts, the Library District, the Stadium District, and as the Zoning Enforcement Board of Appeals. They are members of several statutory boards, commissions, and/or committees and various regional organizations such the Pima Association of Governments, Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau), and the Tucson Regional Economic Opportunities Board. The Board of Supervisors is the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2014/2015 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: GENERAL GOVERNMENT SERVICES General Government Services primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor; Board of Supervisors; Clerk of the Board; Communications Office; County Administrator; Elections; Facilities Management; Finance & Risk Management; Fleet Services; Human Resources; Information Technology; Non Departmental; Office of Emergency Management and Homeland Security; Office of Sustainability & Conservation; Procurement; Recorder; and the Treasurer. COMMUNITY RESOURCES Community Resources provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; Natural Resources, Parks & Recreation; School Superintendent; and the Stadium District. JUSTICE & LAW Justice & Law provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Forensic Science Center; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Legal Defender; Office of Court Appointed Counsel; Public Defender; Public Fiduciary; Sheriff; and Superior Court. HEALTH SERVICES Health Services provides various public health and animal control services, as well as medical assistance to indigents. The component departments are Environmental Quality; Health; and Office of Medical Services. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; and Transportation. 2-2 Pima County FY 2014/2015 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Health Benefits Trust, Print Shop, Risk Management, and Telecommunications, are described in the budget document but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost unit/object line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2014/2015 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives 2-3 Pima County FY 2014/2015 Adopted Budget than noted solely by the spending ceilings granted by the Board of Supervisors. To monitor compliance with these budgetary constraints, departments prepare both revenue and expenditure projections on a monthly basis and the projections are compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support including personnel services, operating expenses, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2014/2015 Adopted Budget Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2014/15-2018/19 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2014/15 is provided below. October 15, 2013 Planning and Budgeting System (the budget system) released for early budgeting and year end forecasts October 15, 2013 Base target budgets, assumptions, and other information are distributed to departments October/ November 2013 Budget training for department representatives December 16 2013 Initial General Government Revenue Forecast January 10, 2014 Operational and CIP Budget due to the Budget Division and Finance CIP from departments February 28, 2014 County Administrator department meetings regarding CIP budgets March 7, 2014 County Administrator meets with County Budget Division staff March 7, 2014 – April 11, 2014 County Administrator gives direction to the Budget Division April 25, 2014 County Administrator submits Recommended Budget to the Board May 20, 2014 Board of Supervisors Recommended Budget public hearings May 20, 2014 Board of Supervisors Tentative Budget adoption June 17, 2014 Board of Supervisors Final Budget adoption August 18, 2014 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT 2-6 CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER ADMINISTRATION COMMUNITY RESOURCES JUSTICE & LAW ENFORCEMENT HEALTH SERVICES PUBLIC WORKS Pima County FY 2014/2015 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statutes (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary property taxation and secondary property taxation. This amount, plus all other sources of revenue, as estimated, and restricted and unrestricted unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In 3-1 Pima County FY 2014/2015 Adopted Budget effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2014/15 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2014/2015 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17151 requires the primary property tax levy and rate and the secondary property tax levy and rate adopted by the Board of Supervisors for the purpose of retiring principal and paying interest on general obligation bonds shall be fixed using the net assessed values of real and personal property from the assessment roll of the County as transmitted pursuant to ARS § 42-17052 by the Assessor on or before February 10th of each year, unless subsequent changes in such values are approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing other secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts adopted by the Board of Supervisors on or before the third Monday in August for the secondary tax levies of the County Free Library District and the Flood Control District are based on actual property billing values available from the Assessor around the beginning of August. This enables the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemptions as authorized by law. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2014/15 is provided on pages 3-11 through 3-25. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 483-3 Pima County FY 2014/2015 Adopted Budget 3903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Regional Flood Control District. Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of secondary net assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Pima County FY 2014/2015 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 3-7 RESOLUTION NO. 2014- LD_l_ _ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE COUNTY FREE LIBRARY DISTRICT BUDGET FOR FISCAL YEAR 2014/2015 WHEREAS, in accordance with the provisions of A.R.S. §42-171 01 et seq. and §48-3903, the Board of Supervisors, sitting as the County Free Library District Board, did, on May 20, 2014, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Pima County Free Library District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 17, 2014, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Free Library District for the Fiscal Year 2014/2015. Passed and adopted this 17th day of June, 2014. =-d~1.c:LII'-'ri=·~IIY1~ JUN 1 7 2014 Chair Pima County Free Library District Board ATTEST: APPROVED AS TO FORM: -.. ~~ soar' Clerk of the . put County Attorney EGRNA NASSEN 3-8 RESOLUTION NO. 2014- FC_3_ __ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FLOOD CONTROL DISTRICT BUDGET FOR FISCAL YEAR 2014/2015 WHEREAS, in accordance with the provisions A.R.S. §42-17101 et seq. and §48-3620, the Board of Supervisors, sitting as the Flood Control District Board, did, on May 20, 2014, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real property of the Pima County Flood Control District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 17, 2014, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Flood Control District for the Fiscal Year 2014/2015. Passed and adopted this 17th day of June, 2014. -~~v""""l::>t~n JUN 17 2014 Chair Pima County Flood Control District Board ATTEST: APPROVED AS TO FORM: 3-9 RESOLUTION NO. 2014 - SD- 1- - PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE STADIUM DISTRICT BUDGET FOR FISCAL YEAR 2014/2015 WHEREAS, in accordance with the provisions of A.R.S. §42-17101 et seq. and §48-4232, the Board of Supervisors, sitting as the Stadium District Board, did, on May 20, 2014, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 17, 2014, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Stadium District for the Fiscal Year 2014/2015. Passed and adopted this 17th day of June, 2014. ~.a...vJ.F;= ~....... 'Slre') JUN 1 7 2014 Chair Pima County Stadium District Board ATTEST: APPROVED AS TO FORM: ,(y 3-10 ounty Attorney NANASSEN 3-11 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary RATE 7,518,481,988 0 0.0000 STATE (EDUCATION) EQUALIZATION ASSISTANCE TAX: Primary 7,518,481,988 38,261,555 0.5089 7,518,481,988 321,633,141 4.2779 7,522,893,581 7,579,898,868 7,579,898,868 6,767,457,872 32,747,156 53,059,292 3,577,714 20,539,235 431,556,538 0.4353 0.7000 0.0472 0.3035 5.7639 18,329,885 387,182 2.1123 7,518,481,988 100,326,624 1.3344 7,522,894 3,009,157 0.1000 0.0400 902,187 175,252 1,077,439 615.0000 9.8700 0 535.0000 13,599,561 0.4386 1,374,149 14,973,710 30,622,420 45,596,130 0.0443 0.4829 0.9777 1.4606 PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary PIMA COMMUNITY COLLEGE: Primary CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 7,522,893,581 Water Storage Secondary 7,522,893,581 Ground Water Replenishment Category 1 Member Lands Water Usage (rate per acre-foot and usage of 1,466.97 acre-feet) Membership Dues (rate per lot, with 17,756 lots assessed) Total Category 1 Member Lands Category 2 Member Lands Water Usage (rate per acre-foot and no usage) CITY OF TUCSON: Primary Primary Involuntary Tort Judgments (Arizona Administrative Code Regulation 15-12-202) TOTAL PRIMARY Secondary TOTAL CITY OF TUCSON 3,100,675,345 3,131,952,246 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 3-12 466,762 list attached PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE CITY OF SOUTH TUCSON: Primary 21,180,048 53,543 0.2528 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 605,933 2,079,194 871,219 1,463,676 2,251,408 1,569,125 1,430,909 1,952,919 2,366,149 1,688,413 2,105,417 6,640,526 3,115,650 703,870 483,558 609,982 1,142,829 402,952 11,241,482 5,208,009 501,523 6,643 3,821 1,306 2,294 1,968 3,053 14,560 4,147 4,800 3,274 5,347 6,758 14,861 11,309 8,890 11,654 3,446 1,795 4,963 7,862 7,286 1.0963 0.1838 0.1499 0.1567 0.0874 0.1946 1.0175 0.2123 0.2029 0.1939 0.2540 0.1018 0.4770 1.6067 1.8385 1.9105 0.3015 0.4455 0.0441 0.1510 1.4528 4,630,752 34,816,090 115,768 2.5000 1,131,523 201,933 1,333,456 1,355,956 3.2500 0.5800 3.8300 3.0500 5,882,771 615,428 6,498,199 3.2500 0.3400 3.5900 12,312,322 844,753 13,157,075 7,653,219 193,693 47,298 2.0405 0.1400 2.1805 2.2800 0.8000 1.2223 FIRE DISTRICTS: Arivaca Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 44,457,558 181,008,337 603,394,987 335,667,499 24,211,660 3,869,559 3-13 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS (continued): Mt. Lemmon Mountain Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 15,535,923 257,335,269 973,803,888 RATE 504,917 5,018,038 3.2500 1.9500 25,400,000 3,105,123 28,505,123 2.6083 0.3189 2.9272 1,110,752 230,353 1,341,105 3.2500 0.6740 3.9240 2,602,064 576,394 3,178,458 357,010 112,883 222,965 2.6941 0.5968 3.2909 1.2513 2.1000 1.9997 17,811,883 986,020 956,387 441,410 1,397,797 152,862 32,045 3.2500 1.5000 4.7500 0.8582 3.2500 14,726,992 110,452 0.7500 180,948,719 22,977,663 249,137 204,175,519 6.0283 0.7655 0.0083 6.8021 21,421,987 21,421,987 0.7073 0.7073 34,176,995 96,585,175 28,531,163 5,375,386 11,149,666 29,427,295 HEALTH DISTRICTS: Ajo-Lukeville Health District TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY 3,001,654,186 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 3,028,698,794 3-14 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY RATE 710,742,511 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 30,212,243 700,081 30,912,324 4.2508 0.0985 4.3493 3,413,772 3,916,198 6,140,919 13,470,889 0.4763 0.5464 0.8568 1.8795 8,252,740 8,252,740 4.4165 4.4165 1,669,136 2,473,066 4,142,202 0.8853 1.3117 2.1970 59,817,273 300,077 60,117,350 4.3456 0.0218 4.3674 13,054,531 6,900,113 19,954,644 0.9401 0.4969 1.4370 14,069,965 14,069,965 3.4565 3.4565 6,008,275 4,600,683 10,608,958 1.4611 1.1188 2.5799 716,727,241 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 186,861,550 Maintenance & Operation TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 188,539,024 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,376,502,037 Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,388,632,126 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 407,058,151 411,215,844 3-15 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 168,680,927 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY RATE 6,493,204 72,870 6,566,074 3.8494 0.0432 3.8926 930,712 998,908 1,929,620 0.5500 0.5903 1.1403 933,875 933,875 4.8452 4.8452 19,423,050 0 0.0000 CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 555,678,226 Maintenance & Operation TOTAL PRIMARY 17,377,725 17,377,725 3.1273 3.1273 3,740,945 2,339,277 739,366 1,999,750 8,819,338 0.6699 0.4189 0.1324 0.3581 1.5793 18,707,204 708,454 948,644 20,364,302 4.4784 0.1696 0.2271 4.8751 4,532,130 5,660,749 10,192,879 1.0782 1.3467 2.4249 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 169,220,355 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation TOTAL PRIMARY 19,274,239 Secondary Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 558,433,356 VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY 417,720,711 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 420,342,209 3-16 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY RATE 310,070,522 12,537,081 792,230 13,329,311 4.0433 0.2555 4.2988 4,661,772 3,640,862 1,000,062 9,302,696 1.4982 1.1701 0.3214 2.9897 49,999 25,000 74,999 3.8829 1.9415 5.8244 0 0.0000 50,000 116,134 166,134 0.6527 1.5160 2.1687 7,713,138 0 0.0000 CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 304,352,575 Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY 4,621,289 2,249,470 6,870,759 1.5184 0.7391 2.2575 665,327 431,066 1,096,393 0.2167 0.1404 0.3571 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Capital Outlay TOTAL SECONDARY 311,158,214 SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,287,681 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary 1,293,428 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY Secondary Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 7,660,522 307,026,750 3-17 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY BABOQUIVARI UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY RATE 1,045,743 0 0 0.0000 0.0000 1,045,743 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,405,204 Maintenance & Operation TOTAL PRIMARY 67,044 67,044 4.7711 4.7711 1,453,488 0 0.0000 ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 30,178,032 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 1,315,068 442,651 1,757,719 4.3577 1.4668 5.8245 278,672 278,672 0.9136 0.9136 7,213,435,956 3,606,718 0.0500 6,569,539 38,000 0.5784 13,703,784 362,737 2.6470 904,384 45,000 4.9758 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 15,723,726 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 47,171 393,093 440,264 0.3000 2.5000 2.8000 Secondary Secondary Secondary Override Maintenance & Operation TOTAL SECONDARY 30,502,585 JOINT TECHNICAL EDUCATION DISTRICT Secondary DOMESTIC WATER IMPROVEMENT DISTRICTS: Marana Domestic Water Improvement District Secondary Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary 3-18 PIMA COUNTY FISCAL YEAR 2014/15 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE GLADDEN FARMS PHASE II COMMUNITY FACILITIES DISTRICT: Secondary 61,346 Maintenance & Operation TOTAL SECONDARY 184 184 0.3000 0.3000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 1,687,896 Maintenance & Operation TOTAL SECONDARY 5,064 5,064 0.3000 0.3000 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 896,465 Maintenance & Operation TOTAL SECONDARY 2,689 2,689 0.3000 0.3000 32,248 322,481 354,729 0.3000 3.0000 3.3000 838,661 69.0000 32,542 19.3500 5,736 3.0000 QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 10,749,352 CORTARO-MARANA IRRIGATION DISTRICT 12,154.50 ACRES Maintenance & Operation FLOWING WELLS IRRIGATION DISTRICT 1,681.77 ACRES Maintenance & Operation SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,912.15 ACRES Maintenance & Operation MOBILE HOME RELOCATION FUND ASSESSMENT Primary Valuation Unavailable TOTAL 3-19 1,191,662,622 0.5000 FISCAL YEAR 2014/15 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117061740 117061780 117061900 117061910 117061960 117062000 117062010 117067090 117067100 117067110 117067120 117067130 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 117062200 117067240 117067250 117100600 117100610 117100620 117100630 117100670 117100680 117100710 117100760 117100780 117100840 117100920 117100950 117100960 117100970 PARCEL ID # TAX LEVY $248.47 296.35 1,406.23 1,999.50 1,713.23 665.28 2,679.40 1,923.90 1,530.91 488.57 115.79 827.70 1,339.77 1,536.83 2,175.65 1,339.77 1,339.77 3,538.67 550.50 1,017.71 2,058.10 3,071.90 2,793.75 776.04 129.02 1,633.72 910.42 1,468.73 1,612.56 751.34 264.35 50.40 3,208.61 432.43 462.80 388.71 330.75 553.46 237.83 117100990 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 117101350 117101360 117110160 117110170 117110180 117110210 117110730 117110740 117110750 117110770 117110780 117110790 117110820 117110830 117110840 117110890 117110900 117110910 117110920 117120860 11712087B 117121300 117121310 117121320 117121330 117121340 117121350 3-20 $707.62 1,964.10 1,463.44 1,432.25 524.60 640.34 399.17 831.60 561.33 411.52 365.28 340.58 466.39 403.55 1,080.20 13,002.58 582.82 2,776.11 623.07 908.91 251.75 499.65 516.41 911.51 1,343.04 1,543.51 2,315.26 898.76 3,779.83 1,118.89 1,004.73 1,555.86 5,443.92 153.34 181.31 181.31 174.01 271.53 935.43 FISCAL YEAR 2014/15 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121360 117121370 117121380 117121390 117121400 117121410 117121420 117121430 117121440 117121450 117121460 117121470 117121480 117121490 117121500 117121510 117121520 117121530 117121540 117121550 117121560 117121570 117121580 117121590 117121600 117121610 117121620 117121630 117121640 117121650 117121660 117121670 117121680 117121690 117121700 117121710 117121720 117121730 117121740 PARCEL ID # TAX LEVY $146.16 90.22 135.58 135.58 90.22 146.16 146.16 105.46 81.90 81.90 122.60 149.44 392.37 146.16 90.22 135.58 135.70 91.10 145.91 146.41 105.71 81.90 81.90 122.60 149.44 146.16 90.22 135.58 135.70 91.10 145.91 146.41 105.46 81.90 81.90 122.60 149.44 138.73 82.53 117121750 117121760 117121770 117121780 117121790 117121800 117121810 117121820 117121830 117121840 117121850 117121860 117121870 117121880 117121910 117121920 117121890 117121900 117130250 117130390 117131740 117131750 117131760 117131770 117132170 117132180 117132190 117132200 117132210 117132220 11713223A 117132250 117132260 117132270 117170610 117170620 117170630 117170640 117170650 3-21 $135.58 135.70 91.10 145.91 146.41 105.46 81.90 81.77 122.60 148.55 297.36 217.23 452.47 208.28 318.78 1,001.20 372.33 3,540.87 825.93 4,686.66 1,300.20 548.23 835.38 990.37 169.34 1,477.99 370.06 359.86 359.86 370.06 647.90 357.97 340.77 6,086.27 34.65 33.71 33.71 34.65 26.84 FISCAL YEAR 2014/15 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170660 117170670 117170680 117170690 117170700 117170710 117170720 117170730 117170740 117170750 117170760 117170770 117170780 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 117170940 117170950 117170960 117170970 117170980 117170990 117171000 117171010 117171020 117171030 117171040 PARCEL ID # TAX LEVY $26.15 26.15 26.15 26.84 34.65 33.64 33.64 34.65 27.28 39.56 39.56 36.35 43.34 34.71 33.83 33.83 34.71 26.96 26.21 26.21 26.21 26.96 34.71 33.77 33.77 33.77 33.77 34.71 27.28 39.56 39.56 39.56 40.13 34.71 33.83 33.83 34.71 26.96 26.21 117171050 117171060 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11706089C 11706166B 11706168A 11706168B 11706168C 11706175D 11706177A 11706177B 11706179A 11706183B 11706187D 11706193B 11706193C 11706194A 11706195A 11706197A 11706218A 11706219D 11706219F 11710065A 11710066A 11710069A 3-22 $26.21 26.21 26.96 34.71 33.77 33.77 33.77 33.77 34.71 289.93 122.35 375.73 351.29 294.09 294.09 100.04 146.03 2,630.58 4,721.94 2,971.73 119.95 523.53 15,151.14 565.18 986.84 1,919.87 5,818.90 2,812.97 575.32 1,709.96 538.78 2,297.75 1,261.46 1,406.42 2,923.28 853.40 1,036.80 930.64 243.69 FISCAL YEAR 2014/15 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11710069B 11710075B 11710077A 11710079A 11710081D 11710082A 11710083A 11710089A 11710094A 11710098A 11710100A 11710133A 11711020A 11711076A 11711076B 11711080A 11711080C 11711085A 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 11711102A 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 117120130 117120140 117120150 11712017A 11712019A 117120200 PARCEL ID # TAX LEVY $323.44 1,472.82 1,380.09 1,128.59 950.99 1,013.17 535.50 10,796.87 294.21 370.69 920.56 747.25 1,385.00 992.26 2,098.79 25,289.60 2,954.28 2,915.47 11,796.75 8,810.54 5,567.72 1,425.38 640.08 1,642.61 1,195.75 1,268.76 1,443.27 1,525.87 331.57 95.45 900.15 3,628.82 3,933.87 613.43 874.76 255.78 2,383.05 571.85 2,882.83 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 11712087C 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 3-23 $3,082.98 799.41 774.27 785.61 480.06 2,254.53 1,571.29 672.84 1,948.32 1,616.08 236.63 215.08 10,550.35 18,313.32 3,059.04 21,981.51 495.18 474.08 482.83 243.87 493.29 1,113.59 193.29 630.66 1,310.41 239.40 239.40 1,348.52 1,193.48 2,470.75 1,885.22 1,066.66 1,550.94 4,037.13 2,814.73 952.94 1,280.92 3,493.21 693.00 FISCAL YEAR 2014/15 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131780 117131790 117131800 11713182A 117131830 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160030 PARCEL ID # TAX LEVY $1,051.10 116.42 781.20 31.50 982.81 982.81 408.97 3,001.59 756.00 435.46 340.58 3,082.48 1,224.10 1,028.04 1,876.84 1,443.02 2,724.13 1,772.07 2,502.12 881.19 982.81 1,973.04 3,088.02 3-24 117160050 11716007B 117160100 117160110 117160130 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 11720024A $1,222.46 5,685.03 1,752.54 1,994.09 3,014.44 908.21 945.01 1,159.21 2,461.55 926.11 555.66 502.87 1,160.84 1,748.26 2,062.57 2,731.88 3,041.09 2,875.46 473.51 965.86 421.22 1,811.57 4,099.50 Total Levy $466,762.28 3-25 BUDGET ISSUES This section of the Fiscal Year 2014/2015 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2014/15 Budget, dated April 28, 2014; his May 20, 2014 memorandum, Tentative Budget Adoption: Fiscal Year 2014/15; and his June 17, 2014 memorandum, Fiscal Year 2014/15 Final Budget Adoption. (The memoranda are located on pages 4-4, 4-39, and 4-47, respectively.) The tax rates included in the June 17th memorandum are not the final rates; Schedule B in the State Reports section contains the adopted County Tax Rates approved for the fiscal year 2014/2015. Issues Synopsis During the development of the fiscal year 2014/15 budget, the following issues were recognized:  Continued Decrease in Net Assessed Values – The Primary Net Assessed Value of the County for fiscal year 2014/15 decreased $40 million or 0.54 percent from the current year. The value of existing property actually decreased by more than 2.57 percent, but was partially offset by an increase of 2.09 percent as a result of new construction added to the tax base. Because the tax base has decreased for fiscal year 2014/15, use of the current tax rate results in a primary levy amount that is $1,490,326 less than the Fiscal Year 2013/14 levy. The County’s Secondary Net Assessed Values showed similar declines.  Maintenance of Effort Budget - The County Administrator’s base recommended budget that was submitted to the Board of Supervisors for Fiscal Year 2014/15 was primarily a “maintenance of effort” budget. It did not expand or add service programs. The budget did sustain all of Pima County’s existing service priorities and programs. Because of the ongoing reduction in the value of the County’s property tax base, there were insufficient dollars to fund these existing essential services. In order to address this shortfall the County Administrator’s Recommended Budget proposed a 27.87 cent increase in the primary property tax rate.  Decision Packages Added to Adopted Budget - The proposed tentative adopted budget included nine decision packages representing an additional $24,152,622 of potential increases that did not fall within the budget policies or prior directives of the Board of Supervisors and were not included in the adjustments made to develop the recommended base revenues, operating transfers and expenditures. Several of the departmental supplemental requests for funding were included in this total adjustment to the proposed tentative adopted budget. The Board of Supervisors approved the inclusion of all nine decision packages in the fiscal year 2014/15 adopted budget with the provision that all packages undergo a final review and approval by the Board prior to making the final allocations to the individual impacted departments during the fiscal year.  Property Taxes - The fiscal year 2014/15 Adopted Budget relies on a $0.6114 increase in the primary property rate for General Government over the fiscal year 2013/14 tax rate. The Library District secondary property tax rate increases by $0.0600. Debt Service’s secondary tax rate decreases by $0.0800 and the Regional Flood Control District secondary property tax rate increases by $0.0400. The total property tax rate for Pima County increased from $5.0853 to $5.7167 per $100 of assessed valuation, a net increase of $0.6314. 4-1  Combined Property Tax Levy - Pima County’s fiscal year 2014/15 combined property tax rate increased by 63.14 cents per $100 assessed value over the prior fiscal year. The County will levy $428 million in primary and secondary property taxes in fiscal year 2014/15. This is the first time that the combined levy has increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $10 million or 2 percent more than the amount levied in fiscal year 2010/11.  State-Shared Revenues – State shared sales tax revenue is projected to increase by $7.3 million in fiscal year 2014/15. This increase reflects a gradual recovery in the local economy.  University of Arizona Medical Center – South Campus - In fiscal year 2010/11, the County entered into a two year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of what is now designated the University of Arizona Medical Center – South Campus. In May 2012 the Board of Supervisors approved a second two year contract with ABOR with an annual base funding of $15,000,000. In May 2014, the Board of Supervisors approved a third two year contract with ABOR with an annual amount of $15,000,000 effective July 1, 2014.  Rainy Day Funds - Having a budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2014/15, $17,474,480 is needed to reserve 3.4 percent of General Fund revenues.  General Fund Fiscal Year 2013/14 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2013/14 is $32,474,480. This is an increase of $9,674,437 over the budgeted General Fund Reserve of $22,800,043. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget The primary factor contributing to the increase is a beginning General Fund balance that was greater than was anticipated at the time the fiscal year 2013/14 Budget was adopted. Numerous General Fund revenues from State, Federal, and County sources were greater than estimated. In addition, several General Fund expenditures, through a variety of management initiatives, were reduced below their budgeted amounts.  Employee Benefits Costs - Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit cost in fiscal year 2014/15 totals nearly $134 million which is more than double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance, retirement contributions and the impact of employee salary adjustments on benefit costs. Fiscal year 2014/15 aggregate benefits increased in excess of $5 million over fiscal year 2013/14. This increase in benefits costs will be absorbed by the County despite its shrinking tax base and increasing costs within other areas of the County’s budget.  Employee Medical Insurance Benefits - Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14 the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator 4-2 starting in fiscal year 2013/14. Under this new model, fiscal year 2013/14 insurance costs increased by less than 7% from the fiscal year 2012/13 cost. Medical insurance costs will increase by only 5% in fiscal year 2014/15.  Employee Compensation – The fiscal year 2014/15 Adopted Budget includes a general compensation increase of 50 cents per hour to all eligible employees effective September 7, 2014 as part of the nine decision packages approved at the time of final budget adoption. All departments were required to adjust their final budgets to absorb the overall cost of this increase.  Combined Adopted Budget - Overall County budgeted expenditures of $1,188,464,252 are 6.2 percent less than fiscal year 2013/14 budgeted expenditures and 20 percent less than seven years ago. Since the economic recession began more than seven years ago, a series of across-the-board reductions in departmental budgets have been implemented. The cumulative reduction in departmental budgets during this time has been approximately 11.5 percent except for the Sheriff’s Office which has been reduced by 2.5 percent. Collectively over the subsequent years, these actions have reduced General Fund expenditures substantially. The following County Administrator’s memoranda details and discusses these issues at length. 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 4-31 4-32 4-33 4-34 4-35 4-36 4-37 4-38 Board of Supervisors Memorandum May 20. 2014 Tentative Budget Adoption: Fiscal Year 2014/2015 Background Pursuant to State statute, the Board of Supervisors is required to adopt a tentative budget to establish a maximum ceiling for the County budget. Adoption of the tentative budget serves to set the maximum County expenditure ceiling and establish a maximum tax rate. Prior to final budget adoption on June 17, 2014, the Board may reallocate expenditures and revenues among departments differently than as set forth in the tentative budget and may decrease expenditures, as well as corresponding tax rates. Status Report My original recommendations were included in my transmittal of the Recommended Budget to the Board on April 28, 2014. Briefly, those recommendations were: General Fund The Recommended Budget proposes General Fund base expenditures of $513,038,933. These expenditures exceed available General Fund base revenues by $20,232,663. In order to offset this shortfall, I recommend the primary property tax rate be increased by 27.87 cents from $3.6665 to $3.9452. The Recommended General Fund budget does not include $24,152,622 of potential increases that do not fall within the budget policies or prior directives of the Board of Supervisors and were not included in the adjustments made to develop the recommended General Fund Base revenues, operating transfers and expenditures. These proposed adjustments and their impacts to the primary property tax rate are included in nine separate decision packages as follows: A. Certificates of Participation (COPs): $5,000,782, Tax Rate Impact (TRI) = 6.89 cents B. Sheriff: $2,581,407, TRI = 3.55 cents C. Indigent Criminal Defense: $1 ,800,000, TRI = 2.48 cents D. Stadium District: $2,177,931, Tax Rate Impact = 3.00 cents E. Information Technology: $6,073,113, TRI = 8.37 cents F. Facilities Management: $1,273,874, TRI = 1.75 cents G. Wildcat Dump Enforcement: $245,515, TRI = 0.34 cents H. Road Repair: $5,000,000, TRI = 6.89 cents I. Employee Compensation: Cost absorbed by departments, TRI = 0.00 cents By tentatively adopting the budget, the Board of Supervisors will set maximum budgeted revenues, expenditures and the primary property tax rate. In order to assist the Board in determining a ceiling for the Fiscal Year 2014/15 Tentative Adopted Budget, the proposed budget has been updated to reflect the possibility of the Board of Supervisors approving all 4-39 The Honorable Chair and Members, Pima County Board of Supervisors Re: Ten~tive Budget Adoption: Fiscal Year 2014/2015 May 20, 2014 Page 2 nine of the above decision packages. Approval of all nine decision packages would result in the recommended primary property tax increasing by an additional 33.27 cents from $3.9452 to $4.2779. This increase in the primary property tax rate will produce $24,152,622 of additional property tax revenue that will be allocated as shown in Attachment 1. Based on these adjustments, Fiscal Year 2014/15 proposed tentative budgeted General Fund expenditures are $521,401,927. Combined County Budget The Fiscal Year 20 14/1 5 proposed tentative adopted budget includes the impacts of the nine General Fund decision packages. A crosswalk summarizing these changes is included in Attachment 1 . If all decision packages are approved, the combined total County property tax rate is increased 63.14 cents from the Fiscal Year 2013/14 rate. The combined levies produced by this rate will increase by $45,409,091, or 11.9 percent from the current year. The combined primary and secondary property taxes levied by the County fund 36 percent of the total County recommended expenditures. The combined overall County Proposed Tentative Budget for Fiscal Year 2014/15 is $1, 188,464,252; which is $78,435,365, or 6.19 percent, less than the current year and $294,250,244, or 19.85 percent, less than seven years ago. The combined overall County proposed tentative adopted budget is presented to show the maximum budgeted revenues, expenditures and primary property tax rate if all nine General fund decision packages are approved by the Board of Supervisors. The Board may allocate these funds as presented or only approve a portion of them or none of them when adopting the tentative budget. Prior to final adoption of the budget on June 17, 2014, I will transmit to the Board any other recommended adjustments to the Tentative Budget that may be necessary to incorporate the most recent information available to project this year's General Fund ending fund balance and next year's revenues and costs. I will develop any such recommended adjustments within the tax rates presented within the proposed tentative budget to the Board, which are the tax rates listed in the table below. Recommended Fiscal Year 2014/15 Budgets and Tax Rates The table below outlines the budgets and tax rates I propose for Fiscal Year 2014/2015. Should the Board at the time of tentative adoption take action to increase County expenditures beyond those included in the Proposed Tentative Budget, the budget ceiling and/or the tax rate may increase above the amounts listed below. 4-40 The Honorable Chair and Members, Pima County Board of Supervisors Re: Tentative Budget Adoption: Fiscal Year 2014/201 5 May 20, 2014 Page 3 Budget $1,188,464,252 37,772,853 17,096,728 114,953,822 5,253,097 Fiscal Year 2014/15 Bud_g_et Total County Budget County Free Library District Regional Flood Control District Debt Service Stadium District Tax Rate 4.2779 0.4353 0.3035 0.7000 ------ According to the State's Property Tax Oversight Commission, Pima County's neutral Fiscal Year 2014/15 Primary Levy will be $282,943,033; the Primary Levy being proposed is $321,633,141. A neutral levy is defined by State statute as containing no increase that results from any increase in the value of existing property in the County due to market appreciation. Under the proposed tentative primary property tax rate, as presented, the County will be required to issue a Truth in Taxation Notice and hold a Truth in Taxation public hearing. Preliminary calculations based on the proposed tentative budget are contained in Attachment 2. These calculations indicate the proposed average increase in primary property taxes on a hypothetical $100,000 home is $51.46. The actual impact on individual properties will vary on a case-by-case basis depending upon adjustments to assessed value during this year's valuation cycle. Following the Board's adoption of the tentative budget, the County is required to publish the tentative budget in a format prescribed by the Arizona Auditor General. The budget, presented in the required format, is included in Attachment 3 to this memorandum. Recommendation I recommend the Board of Supervisors tentatively adopt the Fiscal Year 2014/15 budget as presented to the Board in the April 28, 2014 memorandum - Transmittal of Recommended Fiscal Year 2014/2015 Recommended Budget and the updated budget, including the nine proposed General Fund decision packages as described in this memorandum. Respectfully submitted, C.H. Huckelberry County Administrator CHH/mjk - May 14, 2014 Attachments c: Martin Willett, Chief Deputy County Administrator Hank Atha, Deputy County Administrator for Community and Economic Development John Bernal, Deputy County Administrator for Public Works Jan Lesher, Deputy County Administrator for Medical & Health Services Tom Burke, Director, Finance and Risk Management Robert Johnson, Budget Manager, Finance and Risk Management 4-41 Attachment 1 4-42 Attachment 1: Crosswalk from County Administrator Recommended Budget to Proposed Tentative Tentative Adopted Budget Revenue Recommended Budget 1,010,660,291 Rate Increase 5.3840 Operating Transfer-In 178,470,735 Operating Transfer-Out Expenditures 182,870,696 1'173,705,438 5,000,782 0 0 2,177,931 3,365,400 0 245,515 5,000,000 0 0 2,581,407 1,800,000 0 2,707,713 1,273,874 0 0 0 198,660,324 1,182,068,432 Proposed Tentative Adopted Budget Adjustments: General Fund Adjustments Decision Packages A. Certificates of Participation B. Sheriff C. Indigent Defense D. Stadium District E. Information Technology F. Facilities Management G. Wildcat Dump Enforcement H. Road Repair I. Employee Compensation 4-43 Proposed Tentative Adopted Budget After Applying Decision Packages to the General Fund 5,000,782 2,581,407 1,800,000 2,177,931 6,073,113 1,273,874 245,515 5,000,000 0 0.0689 0.0355 0.0248 0.0300 0.0837 0.0175 0.0034 0.0689 0.0000 1,034,812,913 $5.7167 178,470,735 Adjustments to Other Funds: Capital Projects: E. Information Technology H. Road Repair 3,365,400 5,000,000 Debt Service A. Certificates of Participation 5,000,782 Environmental Quality G. Wildcat Dump Enforcement 1,150,305 5,000,000 245,515 245,515 Stadium District D. Stadium District 2,177,931 Transportation H. Road Repair 5,000 000 5,000,000 199,260,363 203,660,324 Proposed Tentative Adopted Budget 1,034,812,913 $5.7167 1'188,464,252 Attachment 2 4-44 Attachment 2 THE ADVERTISEMENT MUST BE: PLACED IN MAIN SECTION ONLY. (CANNOT BE PLACED IN CLASSIFIED OR LEGAL ADVERTISING SECTION.) ONE-FOURTH PAGE IN SIZE HAVE A SOLID BLACK BORDER AT LEAST ONE-EIGHTH INCH WIDE HEADER OR ADVERTISEMENT MUST BE AT LEAST 18 POINT TYPE. TRUTH IN TAXATION HEARING NOTICE OF TAX INCREASE In compliance with A.R.S. § 42-17107, Pima County is notifying its property taxpayers of Pima County's intention to raise its primary property taxes over last year's level. Pima County is proposing an increase in primary property taxes of $38,690,108 or 13.67%. For example, the proposed tax increase will cause Pima County's primary property taxes on a $100,000.00 home to increase from $376.33 (total taxes that would be owed without the proposed tax increase) to $427.79 (total proposed taxes including the tax increase). This proposed increase is exclusive of increased primary property taxes received from new construction. The increase is also exclusive of any changes that may occur from property tax levies for voter approved bonded indebtedness or budget and tax overrides. All interested citizens are invited to attend the public hearing on the tax increase that is scheduled to be held on Tuesday, June 17,2014, at 9:00a.m. or thereafter in the Board of Supervisors Hearing Room, Pima County Administration Building, 130 W. Congress, 1st Floor, Tucson, Arizona. The Board of Supervisors has the option to vote for an actual increase which would be less than the proposed amount stated above. Publish: Arizona Daily Star Sunday, June 1, 2014 Sunday, June 8, 2014 Daily Territorial Monday, June 2, 2014 Monday, June 9, 2014 4-45 Ajo Copper News Wednesday, June 4, 2014 Wednesday, June 11, 2014 Note: On page three of the memorandum, Tentative Budget Adoption: Fiscal Year 2014/2015, May 20, 2014, makes reference to the publication of the Tentative Budget, “… in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-46 4-47 4-48 4-49 4-50 4-51 Note: The final paragraph of this memorandum, Fiscal Year 2014/15 Final Budget Adoption, June 17, 2014, makes reference to the publication of the Final Budget, “. . . reflected in the attached Arizona Auditor General prescribed schedules” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-52 Pima County FY 2014/2015 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2012/2013 Through 2014/2015 Budget in Brief Fiscal Year 2014/2015 Adopted Full Time Equivalent Positions for Fiscal Years 2012/2013 Through 2014/2015 Pima County Capital Improvement Program Overview 5-1 Pima County FY 2014/2015 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following:     Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants; in addition, accounts for the tire recycling services. Air quality inspection and application fees; revenues from alternate onsite disposal plans; federal and state grants; and County share of state tax on new tire sales. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. 5-2 Pima County FY 2014/2015 Adopted Budget Fund Type Description Funding Source Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, and various animal control functions. Federal and state grants; charges for services provided; private donations; and operating transfers from the General Fund. Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary property tax revenue. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d)       Debt Service Fund 5-3 Pima County FY 2014/2015 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d)    Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-4 Pima County FY 2014/2015 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following:    Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Health Benefits Trust – Accounts for a selfinsured plan that provides employees and their families with comprehensive and affordable benefits options for health care (medical, pharmacy, and dental), life and other healthrelated insurances, and wellness and employee assistance programs. The fund is administered by the Board of Supervisors and an appointed board of trustees. (The self-insured plan began in fiscal year 2013/2014.) Financed by employee payroll deductions and charges to specific user departments for participating employees, and payments received from former employees for COBRA premiums. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment used by County departments and for printing services provided to County departments. Financed by fees and charges to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2014/15 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND CAPITAL PROJECTS FUNDS 2.97% ENTERPRISE FUNDS 18.40% GENERAL FUND 50.45% DEBT SERVICE FUND 5.11% SPECIAL REVENUE FUNDS 23.07% EXPENDITURES BY FUND ENTERPRISE FUNDS 14.44% CAPITAL PROJECTS FUNDS 12.27% GENERAL FUND 43.87% DEBT SERVICE FUND 9.67% SPECIAL REVENUE FUNDS 19.75% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING FUND BALANCE 2014/2015 32,474,480 54,147,939 3,641,391 129,794,546 148,505,645 ADOPTED REVENUES 2014/2015 521,973,093 238,749,106 52,915,723 30,756,351 190,418,640 ADOPTED EXPENDITURES 2014/2015 (521,401,927) (234,672,938) (114,953,822) (145,815,785) (171,619,780) OTHER FINANCING SOURCES 2014/2015 78,681,000 20,000,000 INTERFUND TRANSFERS IN / (OUT) ESTIMATED ENDING FUND BALANCE (33,045,646) (35,527,860) 62,828,288 (28,511,480) 29,856,737 Note: Enterprise Fund amounts do not include the impact of the Regional Wastewater Reclamation Capital Improvement Program totaling $84,392,158. Note: The above charts do not include Internal Service Funds. 5-6 22,696,247 4,431,580 64,904,632 217,161,242 Pima County FY 2014/2015 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES INVESTMENT EARNINGS 0.14% FINES AND FORFEITS 0.77% MISCELLANEOUS CAPITAL 1.82% CONTRIBUTION 0.48% TAXES 41.73% CHARGES FOR SERVICES 23.06% INTERGVRNMTL 30.57% REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS LICENSES & PERMITS 1.43% FY 2012/2013 ACTUAL 391,524,222 14,256,917 300,662,599 211,045,585 9,911,839 3,213,880 25,012,297 3,549,210 959,176,549 FY 2013/2014 ADOPTED 391,923,476 13,312,371 311,726,615 230,001,883 9,084,860 1,731,949 19,642,077 5,000,000 982,423,231 FY 2014/2015 ADOPTED 431,781,438 14,788,597 316,354,442 238,596,252 7,980,600 1,488,206 18,823,378 5,000,000 1,034,812,913 EXPENDITURES CAPITAL OUTLAY 12.27% PERSONNEL SERVICES 37.96% OPERATING EXPENSES 49.77% EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY FY 2012/2013 ACTUAL 414,024,389 651,213,479 71,277,739 1,136,515,607 Note: The above charts do not include Internal Service Funds. 5-7 FY 2013/2014 ADOPTED 433,074,038 653,668,902 180,156,677 1,266,899,617 FY 2014/2015 ADOPTED 451,094,521 591,553,946 145,815,785 1,188,464,252 Pima County FY 2014/2015 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2012/2013 - 2014/2015 ACTUAL FY 2012/2013 ADOPTED FY 2013/2014 ESTIMATED FY 2013/2014 ADOPTED FY 2014/2015 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 281,017,488 2,815,691 131,983,642 32,801,652 4,798,692 591,699 10,797,459 464,806,323 285,500,195 2,785,670 131,772,411 35,145,041 5,779,310 210,059 6,228,020 467,420,706 282,490,994 2,906,500 136,395,725 34,782,134 4,867,124 224,565 6,636,354 468,303,396 325,729,243 2,976,590 141,162,509 41,970,965 4,495,031 280,700 5,358,055 521,973,093 266,658,437 183,908,802 1,291,826 451,859,065 285,799,160 217,347,671 378,000 503,524,831 284,415,688 196,155,611 1,377,851 481,949,150 298,786,828 221,385,643 1,229,456 521,401,927 47,189,613 5,555,395 135,297,373 16,035,029 5,104,378 823,633 8,991,399 31,517 219,028,337 46,811,464 5,325,701 146,091,835 14,649,045 3,283,550 630,094 10,232,801 227,024,490 46,149,800 4,999,626 140,989,759 11,827,005 3,249,311 645,267 11,217,564 219,078,332 53,136,472 5,696,447 148,163,556 17,214,099 3,463,569 457,959 10,617,004 238,749,106 100,958,850 105,226,901 5,247,056 211,432,807 107,544,509 117,691,262 6,581,594 231,817,365 102,225,880 106,547,495 5,312,906 214,086,281 113,261,498 114,954,198 6,457,242 234,672,938 63,317,121 23,025 334,275 63,674,421 59,611,817 59,611,817 58,986,800 202 157,171 11,552,329 70,696,502 52,915,723 52,915,723 65,852,961 83,015,664 148,868,625 47,203,784 76,839,687 124,043,471 66,653,279 84,024,562 150,677,841 42,929,788 72,024,034 114,953,822 33,358,559 4,770,271 533,499 2,811,222 41,473,551 33,862,369 2,376,867 1,133,459 37,372,695 34,797,111 4,098,477 297,207 1,233,459 40,426,254 27,028,377 3,003,300 243,494 481,180 30,756,351 6,058,335 97,639,771 71,277,739 174,975,845 3,080 182,438,731 182,441,811 5,295,784 85,350,047 62,306,152 152,951,983 136,602 (136,602) 145,815,785 145,815,785 SPECIAL REVENUE FUNDS REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES OPERATING EXPENSES DEBT SERVICE TOTAL - CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INVESTMENT EARNINGS MISCELLANEOUS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL 5-8 Pima County FY 2014/2015 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2012/2013 - 2014/2015 ACTUAL FY 2012/2013 ADOPTED FY 2013/2014 ESTIMATED FY 2013/2014 ADOPTED FY 2014/2015 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS CAPITAL CONTRIBUTIONS TOTAL EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL EQUIPMENT > $5,000 TOTAL TOTAL REVENUES TOTAL EXPENDITURES 5,885,831 157,438,633 8,769 930,774 2,412,217 3,517,693 170,193,917 5,201,000 177,830,930 22,000 891,796 2,047,797 5,000,000 190,993,523 6,311,116 173,778,156 32,000 1,210,516 2,096,715 5,000,000 188,428,503 6,115,560 176,407,888 22,000 506,053 2,367,139 5,000,000 190,418,640 40,348,767 89,480,366 19,550,132 149,379,265 39,727,267 155,836,160 29,508,712 225,072,139 52,167,675 115,690,838 25,276,731 193,135,245 38,909,593 132,710,187 171,619,780 959,176,549 982,423,231 986,932,987 1,034,812,913 1,136,515,607 1,266,899,617 1,192,800,500 1,188,464,252 Note: The above data does not include Internal Service Funds. 5-9 Pima County FY 2014/2015 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 17, 2014, the Board adopted the budget for fiscal year 2014/15, which covers the period from July 1, 2014 through June 30, 2015. Pima County’s Fiscal Year 2014/15 Adopted Budget includes: • $1.188 billion in expenditures • $1.035 billion in revenues • $203.7 million in operating transfers between the various operating funds • $98.7 million total in debt issues including $18.7 million in General Obligation bonds, $60.0 million in Certificates of Participation, and $20.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2013/2014-2014/2015 Expenditures by Fund Fiscal Year 2014/2015 600,000 Enterprise 14.4% 500,000 400,000 Capital Projects 12.3% General Fund 43.9% 300,000 200,000 100,000 Debt Service 9.7% 0 General Fund Special Revenue 19.7% Special Revenue Debt Service 2013/2014 Capital Projects Enterprise 2014/2015 GENERAL FUND: The Fiscal Year 2014/15 Adopted Budget for General Fund expenditures increased by $17.9 million over fiscal year 2013/14. Major factors contributing to this net increase include: • $7.5 million increase due to a change in interdepartmental charges for administrative costs. Finance, Human Resources and Information Technology no longer post direct charges out to non General Fund departments; these costs are now included in the County’s overhead allocation plan. Overhead cost recovery is recorded as revenue in General Government Revenues rather than a reduction of expense under the direct charges out method • $3.3 million increase for the primary and general elections to be held in 2014. The Recorder’s Office budgeted $1.9 million and the Elections department budgeted $1.4 million for these elections • $1.8 million increase in Contingency from numerous offsetting changes. $8.4 million was added for departmental decision packages pending later approval for funding; $2.5 million was added for implementation costs of the new ADP system; $2.8 million of General Fund support for other departments is now budgeted as operating transfers rather than contingent expenditures; $1.5 million for several projects in fiscal year 2013/14 that were not budgeted in fiscal year 2014/15; the ending General Fund reserve, budgeted as an expenditure, was reduced from $22.8 million in fiscal year 2013/14 to $17.5 million in fiscal year 2014/15, a reduction of $5.3 million • $1.5 million increase in the Sheriff department for benefit adjustments and annualization of the 2% salary adjustment in fiscal year 2013/14 • $1.4 million increase resulting from the transfer to the General Fund of remaining Solid Waste Management costs following the outsourcing of its operations in fiscal year 2013/14 • $1.2 million increase in funding for the ABOR/University of Arizona Medical Center – South Campus contract due to the one time overlap of the previous contract payment schedule requiring a final $1.2 million payment in July 2014 and the new annual contract for $15 million 5-10 Pima County FY 2014/2015 Adopted Budget General Fund - continued • • • • $856 thousand increase in Finance for ADP system operating costs $583 thousand increase in the contract for inmate health services in the County’s adult and juvenile detention centers $1.4 million decrease in the County’s estimated contribution to the state’s Arizona Long Term Care System (ALTCS) also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. SPECIAL REVENUE FUNDS: The Fiscal Year 2014/15 Adopted Budget for Special Revenue Funds expenditures increased by $2.9 million over fiscal year 2013/14. Major factors contributing to this net increase include: • $4.7 million increase in federal Transportation Grants for road maintenance and emergency repair • $3.4 million increase in Regional Flood Control for costs of the Loop river park program • $2.2 million increase in County Free Library due to generally increasing operating costs • $1.7 million in anticipated additional Health Grants to be received • $1.1 million increased costs for the PCWIN radio system which became fully operational • $1.0 million for riparian remediation project at Canoa Ranch funded by developer in-lieu fees • $1.0 million increase in Pima County Animal Care Center for its expanded shelter operations, medical treatment, and spay/neuter programs • $793 thousand in new expenditures budgeted in the County Attorney Special Revenue grants • $1.1 million decrease in Transportation from decreased interdepartmental charges in • $1.1 million decrease in Election Grants due to the expiration of Help America Vote Act funding • $1.4 million decrease in Employment & Training due to a reduction in grants received • $1.7 million reduction in County Attorney Grants • $1.9 million reduction in Community Development Grants • $5.8 million decrease from the outsourcing of Solid Waste Management operations and transfer of remaining $1.4 million in costs to the General Fund • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2014/15 Adopted Budget for Debt Service Fund expenditures decreased $9.1 million from fiscal year 2013/14. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2014/15. (See the Supplemental Information section – Long Term Debt.) CAPITAL PROJECTS FUND: The Fiscal Year 2014/15 Adopted Budget for the Capital Projects Fund expenditures decreased by $36.6 million from fiscal year 2013/14, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2014/15 to Fiscal Year 2018/19 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2014/15 Adopted Budget for Enterprise Fund expenses decreased by $53.5 million from fiscal year 2013/14. The decrease is attributable to Regional Wastewater Reclamation’s budgeted decommissioning of its Randolph Park treatment facility and the resulting recognition of its book value as a cost in fiscal year 2013/14, and a change in budgeting for principal payments on long term debt. Principal is capitalized but had been included in the expenditure budget until this year. 5-11 Pima County FY 2014/2015 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2014/2015 General Government Services 25.5% Public Works 31.7% Fiscal Years 2013/2014-2014/2015 500,000 400,000 300,000 200,000 Health Services 6.8% Justice & Law 27.5% Community Resources 8.5% 100,000 0 s s s es Law ork vice vice urc cW Ser Ser i eso l ce & i 't t h b R t v s l Pu Ju nity l Go Hea mu era Com Gen 2013/2014 2014/2015 GENERAL GOVERNMENT SERVICES: The Fiscal Year 2014/15 Adopted Budget for expenditures for the General Government Services functional area increased by $2.9 million over fiscal year 2013/14. Major reasons for the net increase include: • $7.5 million increase due to a change in interdepartmental charges for administrative costs. Finance, Human Resources and Information Technology no longer post direct charges out to non General Fund departments; these costs are now included in the County’s overhead allocation plan. Overhead cost recovery is recorded as revenue in General Government Revenues rather than a reduction of expense under the direct charges out method • $3.3 million increase for the primary and general elections to be held in 2014. The Recorder’s Office budgeted $1.9 million and the Elections department budgeted $1.4 million for these elections • $1.8 million increase in Contingency from numerous offsetting changes. $8.4 million was added for departmental decision packages pending later approval for funding; $3.0 million was added for implementation costs of the new ADP system; $2.8 million of General Fund support for other departments is now budgeted as operating transfers rather than contingent expenditures; $1.5 million for several projects in fiscal year 2013/14 were not budgeted in fiscal year 2014/15; the ending General Fund reserve, budgeted as an expenditure, was reduced from $22.8 million in fiscal year 2013/14 to $17.5 million in fiscal year 2014/15, a reduction of $5.3 million • $1.1 million decrease in Election Grants due to the expiration of Help America Vote Act funding • $9.1 million reduction in Debt Service due to the retirement or refunding of previously issued debt • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY RESOURCES: The Fiscal Year 2014/15 Adopted Budget for expenditures for the Community & Economic Development functional area decreased by $359 thousand from fiscal year 2013/14. Major factors contributing to this net decrease are: • $1.9 million reduction in Community Development Grants • $1.4 million decrease in Employment & Training due to a reduction in grants received • $2.2 million increase in County Free Library due to generally increasing operating costs • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. JUSTICE & LAW: The Fiscal Year 2014/15 Adopted Budget for the Justice & Law functional area increased by $1.8 million over fiscal year 2013/14. This net increase is due primarily to: • $1.5 million increase in the Sheriff department for benefit adjustments and annualization of the 2% salary adjustment in fiscal year 2013/14 • $793 thousand in new expenditures budgeted in the County Attorney Special Revenue funds 5-12 Pima County FY 2014/2015 Adopted Budget • • $1.7 million reduction in County Attorney Grants also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. HEALTH SERVICES: The Fiscal Year 2014/15 Adopted Budget for the Health Services functional area decreased by $494 thousand from fiscal year 2013/14. The main reasons for this net decrease include: • $4.4 million decrease from the outsourcing of Solid Waste Management operations of $5.8 million in fiscal year 2013/14 with remaining costs of just $1.4 million for fiscal year 2014/15. • $1.0 million increase in Pima County Animal Care Center for its expanded shelter operations, medical treatment, and spay/neuter programs • $1.2 million increase in funding for the ABOR/University of Arizona Medical Center – South Campus contract due to the one time overlap of the previous contract payment schedule requiring a final $1.2 million payment in July, 2014 and the new annual contract for $15 million • $1.7 million in anticipated additional Health Grants to be received • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. PUBLIC WORKS: The Fiscal Year 2014/15 Adopted Budget for the Public Works functional area decreased by a net $82.3 million from fiscal year 2013/14. Significant changes include the following: • $54.0 million decrease in Regional Wastewater Reclamation due to the prior year’s budgeted decommissioning of its Randolph Park treatment facility and the resulting recognition of its book value as a cost, and a change in budgeting for principal payments on long term debt. Principal is capitalized but had been included in the expenditure budget until this year. • $36.6 million decrease from fiscal year 2013/14 in CIP, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2014/15 to Fiscal Year 2018/19 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) • $4.7 million increase in federal Transportation Grants for road maintenance and emergency repair • $3.4 million increase in Regional Flood Control for costs of the Loop river park program • $1.0 million for riparian remediation project at Canoa Ranch funded by developer in-lieu fees • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-13 Pima County FY 2014/2015 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2014/15: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2014/15, General Fund expenditures include $17.5 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $15.0 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-10 through 4-14). Special Revenue Funds The fiscal year 2014/15 adopted ending fund balance for all Special Revenue Funds is $22.7 million, a net decrease of $31.4 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the seven major and over 100 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Grants, etc. Debt Service Fund The fiscal year 2014/15 adopted ending fund balance for the Debt Service Fund is $4.4 million, a net increase of $0.8 million over the budgeted beginning fund balance. Major activity for the year includes: • $9.1 million decrease in overall debt service payments which is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of certificates of participation to be made in fiscal year 2014/15 • $6.7 million decrease in property tax revenues due to a rate reduction of $0.0800 per $100 of assessed value and a continuing decrease in the tax base • $1.3 million net decrease in operating transfers in Capital Projects Fund The fiscal year 2014/15 adopted ending fund balance for the Capital Projects Fund is $64.9 million, a net decrease of $64.9 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2014/15 to 2018/19 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2014/15 adopted ending net assets for all Enterprise Funds is $217.2 million, a net increase of $68.7 million over the budgeted beginning net assets. Major factors contributing to this increase include: • $70.9 million increase in Regional Wastewater Reclamation net assets • $2.0 million decrease in Parking Garages budgeted net assets Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2014/15. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-5 of the Summary Schedules section. 5-14 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2012/2013 - 2014/2015 Adopted 2012/2013 Functional Area/Department Adopted 2013/2014 Adopted 2014/2015 2014/2015 vs 2013/2014 General Government Services Assessor 155.00 148.00 146.00 (2.00) Board of Supervisors 23.72 23.32 22.71 (0.61) Clerk of the Board 16.00 16.00 16.00 - Communications Office 10.00 10.47 12.00 1.53 County Administrator 11.15 11.58 12.49 0.91 Elections 16.50 16.00 16.00 - Emergency Mgmt Homeland Sec 17.44 11.15 9.15 Facilities Management 169.00 170.00 170.00 Finance & Risk Management 231.16 232.08 224.23 55.00 55.00 55.00 Fleet Services Human Resources (2.00) (7.85) - 49.04 55.00 48.00 166.00 168.00 169.00 1.00 Office of Sustainability and Conservation 13.90 15.00 14.90 (0.10) Procurement 31.70 31.70 29.80 (1.90) Recorder 47.00 47.00 56.00 9.00 Treasurer 38.50 38.50 37.50 (1.00) 1,051.11 1,048.80 1,038.78 (10.02) Information Technology Total General Government Services (7.00) Community Resources Community & Economic Development Administration 3.33 4.33 4.00 (0.33) 28.05 25.60 26.42 0.82 Community Services, Employment & Training 135.85 154.53 132.43 (22.10) County Free Library 407.81 405.41 385.02 (20.39) Economic Development & Tourism 4.00 4.00 4.00 - Kino Sports Complex 6.99 6.98 6.98 - 242.33 248.91 268.78 School Superintendent 15.00 14.00 14.00 - Stadium District 39.19 40.17 40.18 0.01 882.55 903.93 881.81 (22.12) Community Development & Neighborhood Conservation Natural Resources, Parks & Recreation Total Community Resources 5-15 19.87 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2012/2013 - 2014/2015 Adopted 2012/2013 Functional Area/Department Adopted 2013/2014 Adopted 2014/2015 2014/2015 vs 2013/2014 Justice & Law Clerk of the Superior Court 214.06 Constables 217.99 220.00 2.01 13.00 13.00 13.00 485.86 479.00 471.00 (8.00) Forensic Science Center 31.00 32.00 33.00 1.00 Justice Court Ajo 11.00 11.00 11.00 Justice Court Green Valley 11.00 11.00 9.50 Justice Court Tucson Consolidated 138.00 138.00 142.00 4.00 Juvenile Court 492.04 488.29 484.39 (3.90) Legal Defender 42.50 43.50 46.00 2.50 Office of Court Appointed Counsel 36.50 36.48 39.75 3.27 Public Defender 163.87 164.08 161.55 (2.53) Public Fiduciary 34.25 35.20 34.45 (0.75) 1,636.00 1,639.00 1,636.00 (3.00) 658.34 665.65 665.35 (0.30) 3,967.42 3,974.19 3,966.99 (7.20) 63.72 65.17 45.44 (19.73) 277.80 288.50 283.45 (5.05) County Attorney Sheriff Superior Court Total Justice & Law - (1.50) Health Services Environmental Quality Health Institutional Health 30.50 Office of Medical Services - Pima Animal Care Center Total Health Services - - - 14.00 9.00 (5.00) 79.00 79.00 86.00 7.00 451.02 446.67 423.89 (22.78) Public Works Capital Projects 5.00 6.00 6.00 - Development Services 62.00 61.00 63.00 2.00 Public Works Administration 22.00 22.00 27.00 5.00 Regional Flood Control District 65.00 65.00 66.00 1.00 Regional Wastewater Reclamation 506.50 494.80 475.00 (19.80) Transportation 297.67 306.52 306.52 Total Public Works 958.17 955.32 943.52 (11.80) 7,310.27 7,328.91 7,254.99 (73.92) TOTAL FUNCTIONAL AREAS 5-16 - Pima County FY 2014/2015 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2013/14 to 2014/15 are explained in general below: FTEs in General Government Services decreased by 10.02 or 0.9%. Major factors contributing to this net decrease include: • • • • • • • • 2.00 FTE decrease in Assessor due to 4 half-time positions deleted to offset the 50-cent per hour compensation adjustment 1.53 FTE increase in the Communications Office due to 1 FTE added and .53 FTE parttime increased for added activities in video presentations 2.00 FTE decrease in the Office of Emergency Management & Homeland Security due in part to direct resources to non personnel areas 7.85 FTE decrease in Finance and Risk Management due primarily to a decrease in Risk Management positions for division reorganization 7.00 FTE decrease in Human Resources due to 8 FTEs transferred out to other departments offset by 1 new FTE added in the Health Benefits Trust 1.90 FTE decrease in Procurement due to 2 FTEs deleted to cover the 50-cent per hour compensation adjustment, offset by .1 FTE part-time increase for administrative 9.00 FTE increase in the Recorder’s office due to 12 FTEs added for temporary election workers in Voter Registration, offset by 3 FTEs deleted in Document Storage to meet budget limitations 0.20 FTE net increase in various other General Government Services departments FTEs in Community Resources decreased by 22.12 or 2.4%. Major factors contributing to this net decrease include: • • • • 22.10 FTE decrease in Community Services, Employment & Training due to fewer grant positions, a change in the budgeting of five Adult Work Experience Program FTEs to Contract Services, and how the Summer Youth positions are calculated 20.39 FTE decrease in County Free Library due to the restructuring of positions at eighteen library branches and unfunding numerous vacant positions 19.87 FTE increase in Natural Resources Parks & Recreation due to the annualization of eight FTEs added in the fiscal year 2012/13 mid-year budget adjustment, the transfer of two FTEs from the Office of Sustainability and District 1, and the gain of 9.87 FTEs to maintain sections of the Loop that have become the County's responsibility 0.50 FTE increase in various other Community Resources departments FTEs in Justice & Law decreased by 7.20 or 0.18%. Major factors contributing to this net decrease include: • • • • • • • 4.00 FTE increase in Justice Courts Tucson due to additional intermittent positions in special revenue funds for assisting with the installation of a new case management system 8.00 FTE decrease in County Attorney primarily due to change in budgeting intermittent Law Clerk positions 2.01 FTE increase in Clerk of the Superior Court as a result of additional hours to existing support positions 3.90 FTE decrease in Juvenile Court from restructuring in order to lower the attrition rate while maintaining critical functions 2.50 FTE increase in Legal Defender for additional support staff 3.27 FTE increase in the Office of Court Appointed Counsel includes 3 FTEs to be funded from Contract Attorneys 2.53 FTE decrease in Public Defender due to various changes in hours 5-17 Pima County FY 2014/2015 Adopted Budget • • • 3.00 FTE decrease in the Sheriff as a result of the loss of Counter Narcotics Alliance grant funding 1.00 FTE increase in Forensic Science Center due to the addition of one Pathology Assistant position during fiscal year 2013/14 for increased caseload 2.55 FTE decrease in various other Justice & Law departments FTEs in Health Services decreased by 22.78 or 5.1%. Major factors contributing to this net decrease include: • • • • 19.73 FTE decrease in Environmental Quality due to privatization of Solid Waste operations 5.05 FTE decrease in Health due to a decrease in grants staffing 5.00 FTE decrease in the Office of Medical Services due to elimination of staff in the Research and Planning program of the department: two retired and three transferred to Health 7.00 FTE increase in Pima Animal Care Center in order to staff the expanded shelter operation approved by the Board of Supervisors FTEs in Public Works decreased by 11.80 or 1.2%. decrease include: • • • • Major factors contributing to this net 19.80 FTE decrease in Regional Wastewater Reclamation due to continuing reassessment of staffing needs at new facilities 1.00 FTE increase in Regional Flood Control District due to increased operations 2.00 FTE increase in Development Services in order to slowly rebuild staffing levels after major decrease due to recession 5.00 FTE increase in Public Works Administration due to 5 FTEs received from Human Resources 5-18 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2014/15 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2014/15 Capital Projects Fund1 Expenses by Category Finance 0.69% Community Development 1.80% Sources of Funding Office of Sustainability and Conservation 0.62% Environmental Quality 0.24% Elections 0.51% Sheriff 3.13% Information Technology 3.67% Charges for Svcs/Impact Fees 2.06% Invest./Misc. Revenue 0.50% Operating Transfers 28.33% Transportation 42.56% Natural Resources, Parks & Recreation 6.01% Bond/COPs Proceeds 53.96% Open Space 7.13% Intergov't Revenue 15.15% Regional Flood Control District 10.38% Facilities Management 23.26% Expenses by Category Transportation Facilities Management Regional Flood Control Open Space Parks and Recreation Information Technology Sheriff Community Development Finance Office of Sustainability and Conservation Elections Environmental Quality Sources of Funding Other Funding: Bond/COPs Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Charges for Services/Impact Fees Investment & Miscellaneous Revenue $ 62,056,308 33,915,787 15,138,247 10,404,623 8,767,599 5,345,240 4,561,707 2,621,164 1,000,000 905,110 750,000 350,000 $ 145,815,785 1 $ 78,681,000 22,094,324 41,312,487 3,003,300 724,674 $ 145,815,785 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-19 Pima County FY 2014/15 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability On July 21, 2011, the Board of Supervisors adopted a revised Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting The fiscal year 2014/15 adopted budget is presented using a line item and programmatic method. The goals of this presentation are to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2012/13, the estimated result for fiscal year 2013/14, and the planned result for fiscal year 2014/15. As this type of presentation continues to evolve, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2014/15 Adopted Budget Follow Measures to Weather the National Economic Downturn Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during the recent unprecedented economic recession. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than six years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) have decreased more than $12 million from their peak in fiscal year 2006/07 to fiscal year 2014/15 and are continuing to recover. For the fifth year in a row the property tax base has also shown a decline. The primary assessed value of the County declined from the previous year approximately 0.54 percent, while the secondary assessed values showed similar declines. For the fiscal year 2014/15 budget, our General Fund tax base will be in aggregate 16.3 percent smaller than it was in fiscal year 2009/10. Currently, economic conditions are improving, and we forecast an increase of 2.4% in the General Fund tax base for fiscal year 2015/16. While our tax base and our state shared revenues have shrunk over the last few years, the State of Arizona, in balancing the state budget, has made unprecedented expense transfers and shifts to counties, but not to cities and towns. Since fiscal year 2009/10, these shifts have resulted in more than $37 million in revenue reductions and expense shifts to Pima County through the end of fiscal year 2013/14. In fiscal year 2012/13, the State began to reverse many of the revenue reductions and cost transfers. However, they remain significant. Given the drop in state shared revenues from fiscal year 2006/07 to 2014/15, the declining value in the property tax base through fiscal year 2014/15, and state cost shifts and transfers over the five prior years, Pima County continues to face unprecedented budget challenges. A number of measures have been followed:  Across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and will yield $27.7 million annually in subsequent fiscal years. While no additional across-the-board reductions were made for fiscal years 2012/13 through 2014/15, the County will continue to realize these savings.  No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A one percent general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. No across-the-board pay adjustments were budgeted for fiscal year 2012/13. Over this period, annual cost savings were as much as $8 million compared to a two-percent annual pay increase. County employees received a combination of one-time and ongoing salary adjustments in fiscal year 2013/14. All eligible County employees will receive an ongoing 50 cent per hour pay increase effective September 7, 2014 (see the Provide Adequate Employee Compensation of this Financial Policies section below).  Since fiscal year 2007/08 total budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,141 or 13.6 percent primarily through attrition or transfer.  The County has also tactically shifted its service model based on trends and actions beyond its control. These shifts have occurred without layoffs, and the planned shifts have been fully executed. Specifically, the County began moving away from direct healthcare delivery in 2004 with the management turnover of Kino Community Hospital to University Physicians, Inc. Three years ago, the County, recognizing the competitive pressure exerted by the State of Arizona in implementing the Arizona Health Care Cost Containment System exited the Acute Care Program. Over the past three years, the County exited the Arizona Long Term Care System and fully transitioned the ownership and use of its long-term care facility, Posada del Sol, to a private entity. 6-2 Pima County FY 2014/15 Adopted Budget  Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the public to a new model of having a private contractor providing these services. This change saves the County nearly $4 million annually.  Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit cost in fiscal year 2014/15 totals nearly $134 million which is more than double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance, retirement contributions and the impact of employee salary adjustments on benefit costs. Fiscal year 2014/15 aggregate benefits increased in excess of $5 million over fiscal year 2013/14. This increase in benefits costs will be absorbed by the County despite its shrinking tax base and increasing costs within other areas of the County’s budget.  Prior to fiscal year 2013/14, the County purchased medical insurance from an independent provider. Over the five years prior to fiscal year 2013/14 the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator starting in fiscal year 2013/14. Under this new model, fiscal year 2013/14 insurance costs increased by less than 7% from the fiscal year 2012/13 cost. Medical insurance costs will increase by only 5% in fiscal year 2014/15.  Overall County budgeted expenditures of $1,188,464,252 are 6.2 percent less than fiscal year 2013/14 budgeted expenditures and 20 percent less than seven years ago. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. This process was modified in the development of the fiscal year 2014/15 budget. Departments submitted supplemental requests as part of their budget submissions as normal. The requests for funding were reviewed and no supplemental funding was included in the County Administrator’s Recommended Budget. The proposed tentative adopted budget included an additional $24,152,622 of potential increases that did not fall within the budget policies or prior directives of the Board of Supervisors and were not included in the adjustments made to develop the recommended base revenues, operating transfers and expenditures. Several of the departmental supplemental requests for funding were included in this total adjustment to the proposed tentative adopted budget. The proposed adjustments, supplemental funding requests and their impacts to the primary property tax rate were presented to the Board of Supervisors in nine separate decision packages as follows: 6-3 Pima County FY 2014/15 Adopted Budget A. Certificates of Participation (COPs) - $5,000,782 – Tax Rate Impact = 6.89 cents B. Sheriff - $2,581,407 – Tax Rate Impact = 3.55 cents C. Indigent Criminal Defense – $1,800,000 - Tax Rate Impact = 2.48 cents D. Stadium District - $2,177,931 – Tax Rate Impact = 3.00 cents E. Information Technology - $6,073,113 – Tax Rate Impact = 8.37 cents F. Facilities Management - $1,273,874 – Tax Rate Impact = 1.75 cents G. Wildcat Dump Enforcement - $245,515 – Tax Rate Impact = 0.34 cents H. Road Repair - $5,000,000 – Tax Rate Impact = 6.89 cents I. Employee Compensation – Cost absorbed by departments – Tax Rate Impact = 0.00 cents The Board of Supervisors approved the inclusion of all nine decision packages in the fiscal year 2014/15 adopted budget with the provision that all packages undergo a final review and approval by the Board prior to making the final allocations to the individual impacted departments during the fiscal year. Details regarding the justifications and proposed uses of each of the nine decision packages can be found on pages 4-20 to 4-23 of the County Administrator’s Transmittal of Recommended Fiscal Year 2014/15 Budget Memorandum dated April 28, 2014. Diversify the County’s Revenue Sources Property Taxes The fiscal year 2014/15 Adopted Budget relies on a $0.6114 increase in the primary property rate for General Government over the fiscal year 2013/14 tax rate. The Library District secondary property tax rate increases by $0.0600. Debt Service’s secondary tax rate decreases by $0.0800 and the Regional Flood Control District secondary property tax rate increases by $0.0400. The total property tax rate for Pima County increased from $5.0853 to $5.7167 per $100 of assessed valuation, a net increase of $0.6314. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2014/15 general government revenue from all other sources is $160.4 million, an increase of $15.0 million over the fiscal year 2013/14 adopted budget. State Shared Sales Taxes are expected to increase by $7.3 million, while Vehicle License Tax revenue is expected to increase by approximately $768 thousand. Other changes in revenue include a $83 thousand increase in Pooled Investment Interest and a $192 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue increases by $72 thousand. Contributions for Administrative Overhead from other County funds will increase by $6.2 million in fiscal year 2014/15 due to greater dollars received from enterprise, special revenue and internal service funds for central services administrative support. Federal Payments in Lieu of Taxes (FPILT) increase by $71 thousand because of inflation. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. State Shared Sales Tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. 6-4 Pima County FY 2014/15 Adopted Budget All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $36.8 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.5072 per $100 of assessed value. Local Sales Tax Pima County does not currently levy a local general excise (sales tax) as permitted by Arizona Revised Statutes. If the County had the ability to levy a local sales tax in fiscal year 2014/15, it would realize revenues of approximately $72 million. The County Administrator recently recommended that the Board of Supervisors levy a half-cent sales tax to provide a combination of property tax relief and funding for repairs and maintenance of County roads. However, the Board has not brought this recommendation to a vote. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Adjust Property Tax Rates to Adequately Fund County Government Table 1 underscores the Board of Supervisor’s commitment to make necessary increases in property tax rates to continue to provide core County services. The total rate adopted by Pima County increased by 3.7 percent in fiscal year 2011/12, was unchanged in fiscal year 2012/13 and increased by 5.8 percent in fiscal year 2013/14. In response to continued decreases in property values, increased demand for core services and unmet funding requirements, the total rate for fiscal year 2014/15 increased by 12.4 percent. Table 1 Comparison of Property Tax Rates* FY 2011/12 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total $3.4178 0.7800 0.3460 0.2635 $4.8073 FY 2012/13 FY 2013/14 FY 2014/15 Tax Rates Tax Rates Tax Rates $3.4178 0.7800 0.3460 0.2635 $4.8073 $3.6665 0.7800 0.3753 0.2635 $5.0853 $4.2779 0.7000 0.4353 0.3035 $5.7167 * Does not include Fire District Assistance Tax, which is set by state formula. Pima County’s fiscal year 2014/15 combined property tax rate increased by 63.14 cents per $100 assessed value over the prior fiscal year. The County will levy $428 million in primary and secondary property taxes in fiscal year 2014/15. This is the first time that the combined levy has increased since fiscal year 2010/11 when it totaled $418 million. The current year’s levy is $10 million or 2 percent more than the amount levied in fiscal year 2010/11. 6-5 Pima County FY 2014/15 Adopted Budget Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $27.8 million for fiscal year 2007/08 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted a conservative unreserved ending General Fund Balance of $17.5 million for fiscal year 2014/15, which is approximately 3.4 percent of budgeted operating revenues. This percentage is less than the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. However, over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10, through 2013/14 were primarily due to State Arizona Long Term Care System (ALTCS) payment adjustments; greater than estimated General Fund revenues from State, Federal and County sources: management initiatives in such areas as energy, inmate heath and Restoration to Competency resulting in reduced costs, and refunds resulting from the State’s receipt of federal stimulus funds. Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 * 5.9 Fiscal Year 2008/09 $24,024,720 $35,802,620 * 7.7 Fiscal Year 2009/10 $24,447,921 $77,451,391 * 15.8 Fiscal Year 2010/11 Fiscal Year 2011/12 $24,040,215 $34,774,388 $53,651,182 $66,529,982 11.4 13.5 Fiscal Year 2012/13 $29,930,587 $56,684,092 12.2 Fiscal Year 2013/14 $22,800,043 $32,474,480 Fiscal Year 2014/15 $17,474,480 * 6.9 3.4 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Revenue Management and Audit Division collects debts owed to the County, monitors and reports on revenue streams and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. 6-6 Pima County FY 2014/15 Adopted Budget Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, only one major fund requires General Fund support to forestall the occurrence of negative cash deficits. Stadium District: The continued loss of Major League Baseball coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 2013/14 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2013/14 budgeted subsidy of $1.5 million was transferred from the General Fund to the District. While the District has made significant headway in its recovery from the loss of Major League Baseball by diversifying its revenue sources, a similar situation is expected in fiscal year 2014/15 and the remaining existing fund balance will likely not cover all budgeted costs. However, in order to avoid a negative fund balance by the end of fiscal year 2014/15 and future fiscal years, $2.2 million has been budgeted as an operating transfer to the District in the Board of Supervisors’ Budget Stabilization Fund as part of the decision packages included in the final adopted budget pending final determination of the amount needed by the Stadium District. The County was able to eliminate deficits related to the Solid Waste Services and Development Services functions that had received significant cash transfers from the General Fund in prior fiscal years: Solid Waste Services: Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the Public to a new model of having a private contractor providing these services. This change reduced the County’s forecasted fiscal year 2013/14 and subsequent years’ costs for this function by over $4 million and funding within the General Fund to cover potential budget shortfalls is no longer needed. Development Services: The countywide planning function is within the Development Services Department and benefits all County residents. As a result of reduced construction activity, starting in fiscal year 2009/10 this function could not be sustained solely through fee generated revenue given the substantial decrease in development activity. General Fund support for the department began at $2.0 million in fiscal year 2009/10 and was gradually reduced to zero in fiscal year 2014/15. Construction activity in the County began to stabilize in fiscal year 2012/13 and this recovery is expected to continue in fiscal year 2014/15 which should result in the end of operating losses. The department will not require any general funds to cover operating losses in fiscal year 2014/15. Development Services will begin to repay the General Fund contributions made in prior years beginning with the fiscal year 2015/16 budget. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding 6-7 Pima County FY 2014/15 Adopted Budget provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the subsequent budget reductions over the last six years, effectively reduces the fiscal year 2014/15 Board Contingency Fund to a starting point of $744,994. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedances or other generalized county-wide program costs that may impact the General Fund had been to reserve funding in the Board of Supervisors Contingency Fund for those purposes. Several years ago this process of reserving funds was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2014/15, budgeted expenditure authority and cash operating transfers to other County funds related to Board of Supervisors’ approved decision packages in the Budget Stabilization Fund amounts to $27,303,034. Discussions of all the items in the following table can be found in the Budget Issues section. Table 3 Budget Stabilization Fund Certificates of Participation (COPs) - Decision Package $ 5,000,782 Sheriff - Decision Package 2,581,407 Indigent Defense – Decision Package Stadium District – Decision Package 1,800,000 2,177,931 Information Technology – Decision Package 6,073,113 Facilities Management – Decision Package 1,273,874 Wildcat Dump Enforcement – Decision Package 245,515 Road Repair - Decision Package 5,000,000 ADP System Implementation Costs 3,030,412 Tumamoc Hill - Sustainability 45,000 Community Performance and Arts Center Total Budget Stabilization Fund 75,000 $ 27,303,034 Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors’ Policy No. D22.6 was adopted on October 26, 1999 and revised on July 12, 2011, and is contained in the Supplemental Information section - County Budget Policies. 6-8 Pima County FY 2014/15 Adopted Budget Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past twelve years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 2004/05: Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System. 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections noncommand staff effective January 6, 2008 6-9 Pima County FY 2014/15 Adopted Budget FY 2008/09 No general adjustment, anniversary increases, or step increases awarded FY 2009/10 No general adjustment, anniversary increases, or step increases awarded FY 2010/11 No general adjustment, anniversary increases, or step increases awarded FY 2011/12 1.0% general adjustment effective July 1, 2012 for existing employees to partially offset impacts of increased retirement plan contributions FY 2012/13 No general adjustment, anniversary increases, or step increases awarded FY 2013/14 1.0% general adjustment effective pay period beginning June 30, 2013 2.0% general adjustment effective December 29, 2013 One-Time lump sum adjustment of $200 to $1,000 based on the incumbent employees hire date in the County payable included in paycheck of July 19, 2013 FY 2014/15 50 cents per hour general adjustment effective pay period beginning September 7, 2014 Resources available in fiscal year 2008/09 through fiscal year 2010/11 were insufficient to fund an employee compensation package, though existing employee benefits were maintained. While other government jurisdictions have been forced to resort to furlough days and other such actions during this time of economic downturn, Pima County has managed to avoid such. The Board of Supervisors approved a one percent general adjustment for existing employees in fiscal year 2011/12 to partially offset the impacts of increased retirement plan employee contributions as well as mandated shifts between some employee and employer retirement contributions percentages. While these mandated shifts in retirement contribution percentages were later reversed by the State Legislature, the 1.0 percent general adjustment for existing employees was retained. The fiscal year 2012/13 aggregate benefits costs for the County increased in excess of $14 million from the fiscal year 2011/12 cost. As a result of the County having to absorb these additional benefits costs, there were insufficient resources available for any employee compensation package adjustments in fiscal year 2012/13. Other than the small increase of one percent related to retirement contributions in fiscal year 2011/12 discussed above, County employees had not received an across the board compensation increase from fiscal year 2007/08 through fiscal year 2012/13. Consequently, employees lost purchasing power to consumer inflation and increases to the employee cost of benefits during these years. In recognition of this difficulty, the Board of Supervisors approved the following employee compensation adjustments in fiscal year 2013/14: 1) eligible employees received a one-time, lump sum award of $200 to $1,000 based upon the number of years they had been employed with the County since the last cost of living adjustment was awarded at the beginning of fiscal year 2007/08; 2) effective the pay period starting on June 30, 2013, an across the board ongoing general adjustment of 1 percent was awarded to all eligible employees; 3) effective the pay period beginning December 29, 2013, an across the board ongoing general adjustment of 2 percent was awarded to all eligible employees. The fiscal year 2014/15 adopted budget includes a general compensation increase of 50 cents per hour to all eligible employees effective September 7, 2014. 6-10 Pima County FY 2014/15 Adopted Budget Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been eleven voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.3 billion in active bond projects fully or partially funded by bonds and $847.3 million in active non-bond projects resulting in a total capital improvement program of $2.1 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2014/15 – 2018/19 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 405 capital improvement projects and a total of $238.6 million budgeted for fiscal year 2014/15. Of this fiscal year amount, Regional Wastewater Reclamation funds $84.4 million, Telecommunications funds $1.5 million, and Fleet Services funds $6.8 million, with $145.8 million approved in the fiscal year 2014/15 Capital Projects Adopted Budget. In addition to the total adopted budget, $2.4 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the approximately $1.5 billion bond authorization; $1.4 billion in bonds have been sold with $92.1 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 6-11 Sold (million) $ 252.4 105.0 276.6 568.9 150.0 53.2 $ 1,406.1 Remaining (million) $ 4.6 0.0 73.4 13.3 0.0 .8 $ 92.1 Pima County FY 2014/15 Adopted Budget Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2013, is as follows (in thousands): NNet assessed valuation: $8,171,212 Debt Limit (15% of net assessed valuation): $1,225,682 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 456,690 (22,900) Legal debt margin available (433,790) $ 791,892 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. In fiscal year 2013/14, the County issued $16.0 million in new Street and Highway Revenue Bonds and met the statutory requirement. The County is not planning to issue Street and Highway Revenue Bonds in fiscal year 2014/15. For fiscal year 2014/15, Street and Highway revenues are projected at $49,149,349, and $18,881,568 in Street and Highway Revenue Bonds debt payment is scheduled, providing approximately 2.6 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. 6-12 Pima County FY 2014/15 Adopted Budget Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.498 billion in bond authorizations is expected to be leveraged with at least $1.2 billion in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.81 per $100 of assessed valuation. For fiscal year 2014/15, the secondary tax rate is $0.7000 per $100 of assessed valuation which is a decrease of $0.0800 from fiscal year 2013/14 rate. In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 2002/03. Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 6-13 Pima County FY 2014/15 Adopted Budget 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% * 2013/14 (effective 7/1/2013) 10.0% * 2014/15 0.0% * * On May 15, 2012, the Board of Supervisors adopted Resolution No. 2012-27 establishing a change in the methodology for calculating connection fees. As part of this change, new connection fee rates were established based on water meter size rather than fixture unit equivalents. The 2013 Regional Wastewater Reclamation Financial Plan forecasts no changes will likely be required in Sewer User and Connection Fees until at least fiscal year 2015/16. 6-14 Pima County FY 2014/2015 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process has been temporarily suspended due to limited resources during administrative restructuring and to facilitate the implementation of Project PimaCore. The following function statements are the basis for detailed departmental strategic plans: General Government Services consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, maintenance, purchasing, and risk management. ASSESSOR Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation  Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Layout, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address:  Growth management  Fiscal responsibility  Quality of life in Pima County 6-15 Pima County FY 2014/2015 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation COMMUNICATIONS OFFICE Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to maintain the new interactive County website. Provide graphic design services to all County departments. Department goals address:  Timely and accurate media release performance  Standardization of website appearance and functionality  Optimizing graphic design services function COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and the Office of Strategic Planning. Department goals address:  Implementation of Board of Supervisors policies and plans  Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County). Serve as the filing office for candidate nomination filings and for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address:  Proper and efficient conduct of elections  Timely reporting of results FACILITIES MANAGEMENT Provide for well-planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address:  Efficiency of operational administration  Minimization of cost overruns  Quality of customer service  Compliance with code and regulations FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems 6-16 Pima County FY 2014/2015 Adopted Budget control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers’ compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include:  Compliance with laws, rules, and regulations  Application of best practices in reporting and budgeting as promulgated by governing boards and associations  Loss reduction and adequate funding for loss coverage FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address:  Improvement in cost effectiveness of fleet resources including fuel and vehicle usage  Improvement in efficiency of administration HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, records management, and federal, state, and local labor reporting. Administer the Health Benefits Trust Fund self-insurance plan. Department goals address:  Assurance of market competitiveness  Compliance with mandated personnel policy  Interdepartmental support for human resources issues  Implementation of health benefits through insurance, wellness, and employee assistance programs INFORMATION TECHNOLOGY Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Provide testing, maintenance, and repair service for new PCWIN radio system. Departmental goals address:  Process improvements and consolidation of County IT systems  Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima 6-17 Pima County FY 2014/2015 Adopted Budget County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address:  Availability of accurate, comprehensive information systems  Maintenance of a state of the art Emergency Operations Center and radio system  Efficiency of response preparedness to achieve damage minimization in a disaster  Comprehensiveness of interagency and public outreach OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address:  Development of plans for Cultural Resources and Open Space preservation  Integration of Sonoran Desert Conservation Plan with other County planning efforts  Ongoing implementation of the County’s Sustainable Action Plan PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address:  Efficiency of purchasing process  Compliance with Procurement policy and procedure  Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting and other election related activities as prescribed by Title 16 and other provisions of the Arizona Revised Statutes. Department goals address:  Access to the voting process for all citizens  Accuracy and timeliness of document recording  Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector for Pima County and its political subdivisions. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute property taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following:  Investment revenue optimization  Innovations in procedure, particularly in process automation  Efficiency in performing mandated functions Community Resources encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. 6-18 Pima County FY 2014/2015 Adopted Budget COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address:  Improvement in department efficiency  Increased levels of Employee Combined Appeal Program (ECAP) funding  Implementation of County economic development plan COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address:  Augmentation and leveraging of funding  Increase in the number of residents served in the areas of housing assistance, human services, and youth programs  Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by developing skilled workers, assisting employers to meet workforce needs, mitigating the impact of layoffs through employment services, addressing basic housing needs of low income individuals, helping youth develop into successful adults, maximizing access to public and community resources, and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address:  Coordination of shared resources  Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address:  Promotion of community literacy and education  Quality of information service  Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address:  Coordination of public funding  Awareness of Pima County as a travel destination  Utilization of County Facilities (e.g., County Fairgrounds, Kino Sports Complex) 6-19 Pima County FY 2014/2015 Adopted Budget KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address:  Esthetically pleasing and safe landscapes  Facilities presenting a high quality image of Community Resources NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address:  Effectiveness of administration including fiscal management, training, and reporting  Improvement in public utilization  Enhancement in quality of parks operation and maintenance SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address:  Compliance with state mandates and educational standards  Pursuit of educational grants  Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with soccer leagues that will have a positive impact on the community and the local economy. Department goals address:  Expansion of field usage and availability  Expansion of gem & mineral shows and other non-sports events  Maintaining landscapes to a consistently high standard  Business operations models to account for new customer base Justice & Law, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address:  Development of automated processing  Means to improve operating efficiency  Improvement in customer service delivery 6-20 Pima County FY 2014/2015 Adopted Budget CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address:  Compliance with state mandates  Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address:  Protection of Pima County residents’ safety and legal rights  Emphasis on prosecution of violent, dangerous, repetitive offenders  Community outreach  Effective representation of Pima County in civil matters  Improvement in efficiency, particularly in automated systems FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address:  Improvement in the quality of death investigation standards JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service 6-21 Pima County FY 2014/2015 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address:  Effectiveness of detainee rehabilitation  Improvement in case processing efficiency  Effectiveness of probation programs LEGAL DEFENDER Provide quality legal representation in an efficient and cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Efficiency of service delivery OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address:  Quality and cost efficiency of services  Adherence to rules and professional standards 6-22 Pima County FY 2014/2015 Adopted Budget PUBLIC DEFENDER Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Efficiency of service delivery PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address:  Quality of service delivery  Efficiency of service delivery  Minimization of procedural error  Respectful and cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address:  Quality and completeness of mandated responsibilities  Performance of special law enforcement functions  Provisions for the health and welfare of inmates  Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address:  Performance that ensures public confidence in the judicial system  Efficiency in operating procedures including automated systems  Interpreter services and jury administration  Improvement in adult probation outcomes  Compliance with mandated responsibilities Health Services departments provide health services, health care and environmental management for Pima County residents and administer funding to and from state and other sources. ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address:  Efficiency in the delivery of administrative services 6-23 Pima County FY 2014/2015 Adopted Budget    Compliance with air quality standards and water quality standards Compliance with solid and hazardous waste standards Public education and outreach HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control services. Department goals address:  Efficiency in support services to all health services  Expansion in number of County residents served  Compliance with mandated responsibilities  Improvement in quality of health care services offered OFFICE OF MEDICAL SERVICES Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University of Arizona Medical Center - South Campus (UAMC – SC). Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. This department assumed the operating functions of the former Institutional Health department which was reorganized after FY 2012/13. Department goals address:  Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements  Monitoring and audit of correctional health care vendor performance  Improvement in effectiveness of health care delivery  Appropriate County funding of UAMC - SC operations and monitoring of services  Minimize referrals of Restoration to Competency patients to Arizona State Hospital Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, County buildings, and sewer facilities. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2014/2015 – 2018/2019 Five Year Capital Improvement Program. Department goals address:  Responsibility in fiscal management and reporting  Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: 6-24 Pima County FY 2014/2015 Adopted Budget     Quality of customer service Compliance with mandated responsibilities, codes, and regulations Effectiveness of enforcement operations Facilitation of approved development by effective delivery of review and permitting services PUBLIC WORKS ADMINISTRATION Provide administrative services and capital project management and direct the real property activities for the departments primarily within the Public Works functional area. Department goals address:  Quality and effectiveness of all Public Works operating departments  Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the National Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address:  Responsibility for public safety and compliance with federal flood insurance guidelines  Provisions for flood warnings and flood damage mitigation  Provision of flood control infrastructure projects  Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Department goals address:  Effectiveness and efficiency in the operation of the sewerage system  Compliance with applicable sewage regulations  Improvement in long range capital planning TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address:  Fiscal responsibility  Workforce development  Enhancement of the safety and utility of the County’s road system  Improvement of information systems 6-25 Pima County FY 2014/2015 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2014/2015 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses Schedule G- Full-Time Employees and Personnel Compensation 7-1 PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2014/2015 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2013/2014* 2013/2014** GENERAL FUND 503,524,831 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY HEALTH SERVICES REG FLOOD CONTROL STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV 35,305,000 16,595,144 10,863,575 29,411,676 12,624,028 5,039,746 40,277,267 81,700,929 TOTAL SPECIAL REV 231,817,365 7-2 CAPITAL PROJECTS DEBT SERVICE 182,441,811 124,043,471 TOTAL OTHER FUNDS 306,485,282 ENTERPRISE FUNDS DEVELOPMENT SVCS PARKING GARAGES WASTEWATER RECL 6,743,858 2,076,933 216,251,348 UNRESERVED FUND BAL / NET ASSETS 7/1/2014 (est)*** DIRECT PROPERTY TAX REVENUE 2014/2015 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2014/2015 PROCEEDS FROM OTHER FINANCING SOURCES 2014/2015 INTERFUND TRANSFERS 2014/2015 IN TOTAL FINANCIAL RESOURCES AVAILABLE 2014/2015 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2014/2015**** 40,884,318 521,401,927 521,401,927 1,060,592 37,772,853 15,221,945 5,501,876 31,808,945 17,096,728 5,253,097 39,181,813 82,835,681 234,672,938 OUT 481,949,150 32,474,480 325,729,243 196,243,850 7,838,672 35,338,958 13,534,035 6,830,771 29,708,848 12,577,129 5,059,746 38,349,024 72,687,770 4,526,990 495,176 2,087,862 1,954,999 7,390,056 (1,756,118) 10,120,452 29,328,522 32,666,797 1,815,000 15,015,285 4,333,952 19,231,696 3,269,192 2,656,135 50,978,362 88,313,012 174,542 648,729 13,458,296 58,215 5,720,886 5,120,662 2,099,586 51,356 1,382,538 10,423,724 2,866,694 25,043,310 21,980,562 37,948,195 15,685,003 7,019,187 33,262,453 20,763,414 3,754,209 41,176,166 97,760,558 214,086,281 54,147,939 53,136,472 257,369,185 152,951,983 150,677,841 129,794,546 3,641,391 52,915,723 303,629,824 133,435,937 52,915,723 6,753,798 2,021,933 184,359,514 20,469,675 2,579,275 3,632,299 142,294,071 185,612,634 0 27,280,916 62,808,776 30,756,351 78,681,000 41,312,487 62,828,288 69,823,967 30,756,351 78,681,000 104,140,775 69,823,967 6,792,000 2,712,675 180,913,965 20,000,000 60,000,000 124,551 2,318,698 27,700,014 210,720,417 119,385,402 330,105,819 9,246,724 4,026,276 375,508,022 145,815,785 114,953,822 260,769,607 6,969,935 2,382,489 162,267,356 . TOTAL ENT FUNDS 225,072,139 193,135,245 148,505,645 0 190,418,640 20,000,000 60,000,000 30,143,263 388,781,022 171,619,780 TOTAL ALL FUNDS 1,266,899,617 1,192,800,500 368,564,001 431,781,438 603,031,475 98,681,000 199,260,363 203,660,324 1,497,657,953 1,188,464,252 * Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2014 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact. ****FY 2014/15 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($84,392,158), Telecommunications ($1,551,878) and Fleet Services ($6,823,967). EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2013/14 2014/15 1,266,899,617 (133,291,054) 1,133,608,563 606,165,752 527,442,811 527,442,812 1,188,464,252 (111,343,682) 1,077,120,570 551,673,183 525,447,387 525,447,388 SCHEDULE A PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2014/2015 2013/2014 FISCAL YEAR 2014/2015 FISCAL YEAR Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). $ 358,990,600 $ 373,818,925 Amount received from primary property taxation in fiscal year 2013/14 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). $ - Property Tax Levy Amount Primary Property Taxes $ 277,155,468 $ 321,633,141 Secondary Property Taxes General Fund-Override election Debt Service Flood Control District Library District Fire Assistance District $ $ 59,464,792 $ 17,834,883 $ 28,487,320 $ 3,476,404 $ $ 53,059,292 $ 20,539,235 $ 32,747,156 $ 3,577,714 Total Secondary Property Taxes $ 109,263,399 $ 109,923,397 $ 386,418,867 $ 431,556,538 Total Property Tax Levy Amounts Property taxes collected * Primary Property Taxes 2013/14 year's levy Prior years' levy Total Primary Property Taxes $ 267,280,000 $ 7,491,600 $ 274,771,600 Secondary property taxes 2013/14 year's levy Prior years' levy Total Secondary Property Taxes $ 105,437,987 $ 3,144,692 $ 108,582,679 Total Property Taxes Collected $ 383,354,279 Property Tax Rates County Tax Rate Primary property tax rate $ 3.6665 $ 4.2779 Secondary Property Tax Rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance Total Secondary Property Taxes $ $ $ $ $ $ 0.7800 0.2635 0.3753 0.0456 1.4644 $ $ $ $ $ $ 0.7000 0.3035 0.4353 0.0472 1.4860 $ 5.1309 $ 5.7639 Total County Tax Rate Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2014/2015 2013/2014 FISCAL YEAR 2014/2015 FISCAL YEAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 0.9646 0.1722 0.1392 0.1450 0.0802 0.1807 0.7546 0.1971 0.1916 0.1688 0.2330 0.0801 0.3989 1.4749 1.4117 1.4791 0.2876 0.3765 0.0405 0.1401 1.2698 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1.0963 0.1838 0.1499 0.1567 0.0874 0.1946 1.0175 0.2123 0.2029 0.1939 0.2540 0.1018 0.4770 1.6067 1.8385 1.9105 0.3015 0.4455 0.0441 0.1510 1.4528 $ 2.6781 $ 4.9758 Special Assessment District Tax Rates (Continued) Secondary Property Tax Rates Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Mañana Grande B Mañana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2014/2015 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2013/14 ESTIMATED REVENUES 2013/14* ADOPTED REVENUES 2014/15 267,328,821 9,409,113 1,048,431 7,713,830 285,500,195 265,430,000 9,341,600 1,008,770 6,710,624 282,490,994 307,412,080 11,017,985 851,222 6,447,956 325,729,243 2,785,670 2,785,670 2,906,500 2,906,500 2,976,590 2,976,590 2,999,899 211,912 99,300,000 23,332,000 65,000 370,000 5,493,600 131,772,411 4,214,899 271,649 102,750,000 23,682,000 65,000 145,377 5,266,800 136,395,725 3,188,330 430,412 106,640,000 24,100,000 77,000 1,055,900 5,670,867 141,162,509 CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs TOTAL CHARGES FOR SERVICES 76,086 1,380,000 4,717,027 2,599,112 7,300,000 2,480,186 1,228,000 671,500 14,693,130 35,145,041 596 1,670,000 4,677,053 2,466,724 7,600,000 1,980,186 1,228,102 648,000 14,511,473 34,782,134 0 1,710,000 5,538,160 2,300,620 7,626,700 1,853,500 1,228,000 792,900 20,921,085 41,970,965 FINES AND FORFEITS Justice CTS-Fines & Forfeits Superior CTS-Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS 4,417,310 222,000 1,140,000 5,779,310 3,538,323 227,000 1,101,801 4,867,124 3,093,031 222,000 1,180,000 4,495,031 210,059 210,059 224,565 224,565 280,700 280,700 3,540,656 2,687,364 6,228,020 467,420,706 3,762,876 2,873,478 6,636,354 468,303,396 3,480,435 1,877,620 5,358,055 521,973,093 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL INVESTMENT EARNINGS Investment Earnings TOTAL INVESTMENT EARNINGS MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2014/2015 ADOPTED REVENUES 2013/14 ESTIMATED REVENUES 2013/14* ADOPTED REVENUES 2014/15 COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Investment Earnings Miscellaneous TOTAL COUNTY FREE LIBRARY 28,603,438 390,000 650,000 50,000 430,000 30,123,438 28,324,800 316,089 500,000 56,000 885,000 30,081,889 32,666,797 655,000 600,000 50,000 510,000 34,481,797 EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING 16,559,659 0 16,559,659 13,423,849 30,365 13,454,214 13,939,702 1,075,583 15,015,285 2,004,700 1,857,340 3,478,700 0 27,000 426,700 7,794,440 2,069,650 1,983,053 36,864 89,021 24,863 42,470 4,245,921 2,365,700 1,927,062 0 0 23,000 18,190 4,333,952 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous TOTAL HEALTH 2,210,201 11,903,569 2,963,614 125,970 509,772 17,713,126 1,818,201 12,062,622 3,313,924 127,970 491,375 17,814,092 2,210,574 13,360,164 2,955,956 124,769 580,233 19,231,696 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL REG. FLOOD CONTROL DIST. 18,208,026 0 87,475 25,000 35,000 60,388 18,415,889 17,825,000 975 123,723 77,255 35,000 73,592 18,135,545 20,469,675 1,100 107,747 3,070,000 35,000 55,345 23,738,867 1,652,000 153,000 21,135 455,000 2,281,135 1,585,000 1,050,000 21,135 3,082 2,659,217 1,590,000 1,045,000 21,135 0 2,656,135 SOURCE OF REVENUES SPECIAL REVENUE FUNDS ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous TOTAL ENVIRONMENTAL QUALITY STADIUM DISTRICT Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL STADIUM DISTRICT SCHEDULE C 7-6 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2014/2015 ADOPTED REVENUES 2013/14 ESTIMATED REVENUES 2013/14* ADOPTED REVENUES 2014/15 1,110,800 49,233,840 110,950 120,000 301,287 50,876,877 1,110,800 49,893,280 230,650 120,000 559,084 51,913,814 1,119,073 49,323,707 171,650 80,000 283,932 50,978,362 64,407,952 7,917,781 2,507,580 376,959 8,049,654 83,259,926 227,024,490 61,602,143 7,118,312 2,532,320 388,269 9,132,596 80,773,640 219,078,332 67,260,174 9,971,493 2,738,800 248,824 8,093,721 88,313,012 238,749,106 DEBT SERVICE Property Taxes Intergovernmental Investment Earnings Miscellaneous TOTAL DEBT SERVICE 59,611,817 0 0 0 59,611,817 58,986,800 202 157,171 11,552,329 70,696,502 52,915,723 0 0 0 52,915,723 CAPITAL PROJECTS Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 33,862,369 2,376,867 0 1,133,459 37,372,695 34,797,111 4,098,477 297,207 1,233,459 40,426,254 27,028,377 3,003,300 243,494 481,180 30,756,351 5,185,000 618,000 15,000 18,700 5,836,700 6,295,116 580,784 15,000 44,100 6,935,000 6,099,560 665,040 15,000 12,400 6,792,000 248,580 26,796 1,949,097 2,224,473 492,376 21,888 1,780,604 2,294,868 511,140 26,796 2,174,739 2,712,675 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Investment Earnings Miscellaneous TOTAL DEVELOPMENT SERVICES PARKING GARAGES Charges for Services Investment Earnings Miscellaneous TOTAL PARKING GARAGES SCHEDULE C 7-7 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2014/2015 SOURCE OF REVENUES REGIONAL WASTEWATER RECL. Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Capital Contributions TOTAL REG WASTEWATER RECL ADOPTED REVENUES 2013/14 ESTIMATED REVENUES 2013/14* ADOPTED REVENUES 2014/15 16,000 176,964,350 22,000 850,000 80,000 5,000,000 182,932,350 16,000 172,704,996 32,000 1,173,628 272,011 5,000,000 179,198,635 16,000 175,231,708 22,000 464,257 180,000 5,000,000 180,913,965 TOTAL ENTERPRISE FUNDS 190,993,523 188,428,503 190,418,640 GRAND TOTAL ALL FUNDS 982,423,231 986,932,987 1,034,812,913 *These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2014 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2014/2015 PROCEEDS FROM OTHER FINANCING SOURCES 2014/15 FUND/DEPARTMENT General Fund Capital Projects - Information Technology Debt Service - COPs 2007 Debt Service - COPs Jail Facility Debt Service - COPs 2010 Debt Service - COPs 2013 Debt Service - COPs 2014 Economic Development & Tourism Employment & Training - County Match Environmental Quality - Air Quality Environmental Quality - Wildcat Dump Enforcement Facilities Renewal Fund - Rental O&M Health - General Fund Support Health - General Fund Support-Pima Animal Care Improvement Districts Formation Fund Office of Emergency Management Grants - County Match Parks Grants - County Match Parks Special Programs - Loan Repayment Projects Reimbursement Regional Wastewater Reclamation - Tucson Clean and Beautiful Regional Wastewater Reclamation - Summer Youth Funding Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - General Fund Support Stadium District - Hotel Tax Proceeds Sheriff Inmate Welfare Fund - Inmate Health Sheriff State RICO Fund - Taser Loan Transportation - Graffiti Abatement Transportation - Pavement Preservation Total General Fund INTERFUND TRANSFERS 2014/15 IN OUT 3,365,400 2,914,615 2,855,700 1,669,146 418,750 5,000,782 651,759 174,542 403,214 245,515 1,288,460 10,283,559 2,134,162 29,088 73,390 12,750 240,000 3,000,000 50,000 124,000 1,058,002 2,855,700 2,177,931 2,295,351 120,000 160,512 7,838,672 120,662 5,000,000 40,884,318 0 211,170 761,000 88,422 1,060,592 Economic Development & Tourism General Fund - Tourism Events Economic Development & Tourism 651,759 651,759 0 Employment & Training - General Fund 174,542 0 Special Revenue Funds County Free Library Capital Projects - Phone System Capital Projects Debt Service - COPs 2010 County Free Library Elections Grants - Capital Projects 750,000 Environmental Quality Capital Projects Fund - Permits Mgmt System General Fund - Wildcat Dump Enforcement General Fund - Air Quality Total Environmental Quality 51,356 245,515 403,214 648,729 Facilities Renewal Fund - General Fund Rent O&M 51,356 1,288,460 SCHEDULE D 7-9 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2014/2015 PROCEEDS FROM OTHER FINANCING SOURCES 2014/15 FUND/DEPARTMENT Health Health Grants - County Match Health - Capital Projects Hlth & Food Safety License Software Debt Service - COPs 2010 Debt Service - COPs 2010 - PACC General Fund Subsidy - Pima Animal Care General Fund Subsidy - Health Total Health Health Grants - Health Grant Match INTERFUND TRANSFERS 2014/15 IN OUT 1,040,575 271,207 53,380 17,376 2,134,162 10,283,559 12,417,721 1,382,538 1,040,575 Improvement Districts Formation Fund - Gen Fund 29,088 Office of Emergency Management Grants - County Match fr GF 73,390 Parks Grants Parks Grants - Capital Projects Parks Grants - County Grant Match fr GF Total Parks Grants 12,750 12,750 300,000 Parks Special Programs General Fund - Loan Repayment Parking Garages Regional Flood Control - Native Plants Nursery Regional Wastewater Reclamation - Native Plants Nursery Transportation - Native Plant Nursery Capital Projects - Open Space Total Parks Special Programs Regional Flood Control Capital Projects - Permits Mgmt System Capital Projects Debt Service - COPs 2010 Parks-Spec Progs - Native Plants Nursery Regional Flood Control Grants - County Match Stadium District KERP Total Regional Flood Control Regional Flood Control Grants - County Match 300,000 240,000 1,000,000 30,000 75,000 75,000 1,180,000 1,000,000 1,240,000 0 95,839 10,000,000 50,068 30,000 58,215 189,602 10,423,724 58,215 Sheriff Inmate Welfare Fund - General Fund 120,000 Sheriff State RICO Fund - General Fund - Taser Loan 160,512 Transportation Capital Projects Capital Projects - Pavement Preservation Transportation Grants - County Match Capital Projects - Permits Mgmt System Debt Service - COPs 2010 Debt Service - Transportation Bonds Parks-Spec Progs - Native Plants Nursery General Fund - Pavement Preservation General Fund - Graffiti Total Transportation 650,000 5,000,000 152,599 64,215 217,727 18,883,769 75,000 5,000,000 120,662 5,120,662 SCHEDULE D 7-10 25,043,310 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2014/2015 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2014/15 Transportation Grants Transportation Grants - Capital Projects Transportation - County Match Total Transportation Grants INTERFUND TRANSFERS 2014/15 IN OUT 18,121,590 152,599 152,599 Stadium District Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund - Debt Service General Fund - Hotel Tax Proceeds General Fund - General Fund Support Regional Flood Control - KERP Total Stadium District 18,121,590 10,994 1,058,002 2,855,700 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation Proceeds - Certificates of Participation 2015 Development Services - Permits Management System Environmental Quality - Permits Management System Elections Grants Facility Renewal Fund Fleet - Fuel Management System Fleet Services - New Services Facility Fleet Services - Mission Fuel Island General Fund General Fund - Information Technology Health- Consumer Health & Food Safety Licensing Software Library District - Capital Projects Library District - Shoretel System Parking Garages Capital Projects Parks Grants - Capital Projects Parks Special Programs - Open Space Regional Flood Control - Permits Management System Regional Flood Control - Capital Projects Regional Wastewater Recl-Permits Management System Regional Wastewater Recl - Proceeds COPs 2015 Risk Management-Demolition Theresa Lee Clinic Risk Management - Permits Management System Transportation Grants - Intergovernmental Revs Transportation Transportation - Pavement Preservation Transportation - Permits Mgmt System Total Capital Projects 2,295,351 2,177,931 189,602 5,720,886 2,866,694 27,280,916 62,808,776 18,681,000 60,000,000 109,130 51,356 750,000 216,148 5,217,819 1,390,000 3,000,000 3,365,400 271,207 761,000 211,170 315,000 300,000 1,000,000 95,839 10,000,000 43,311 60,000,000 78,681,000 Debt Service General Fund - COPs 2007 County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 General Fund - COPs 2010 200,000 3,269 18,121,590 650,000 5,000,000 64,215 41,312,487 2,914,615 88,422 15,421 60,626 1,669,146 SCHEDULE D 7-11 69,823,967 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2014/2015 PROCEEDS FROM OTHER FINANCING SOURCES 2014/15 FUND/DEPARTMENT Health - COPs 2010 Health - PACC COPs 2010 Parking Garages - COPs 2010 Print Shop COPS 2010 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2010 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - COPs 2010 Fleet Services - COPs 2013 General Fund - COPs 2013 Regional Wastewater - COPs 2013 General Fund - COPs 2014 Parking Garages - COPs 2014 Regional Wastewater - COPS 2015 General Fund - COPs Jail Facility Transportation - Transportation Bonds Total Debt Service INTERFUND TRANSFERS 2014/15 IN 0 OUT 53,380 17,376 3,698 2,229 50,068 503,728 29,023 10,994 12,559 217,727 2,116,300 418,750 25,252,325 5,000,782 1,000,000 1,651,650 2,855,700 18,883,769 62,828,288 0 0 109,130 15,421 124,551 0 1,000,000 150,000 165,000 1,000,000 3,698 2,318,698 Enterprise Funds Development Services Capital Projects - Permits Management System Debt Service - COPs 2010 Total Development Services 0 Parking Garages Parking Garages - Parks Special Programs Capital Projects - Emergency Generator Capital Projects - El Presidio Light Refit General Fund - COPs 2014 Debt Service Debt Service - COPs 2010 Total Parking Garages Regional Wastewater Reclamation Capital Projects Proceeds of COPs 2015 Capital Projects - Permits Mgmt System Sewer Obligation Bonds Parks-Spec Progs - Native Plants Nursery General Fund - Tucson Clean and Beautiful General Fund - Summer Youth Funding Debt Service - COPs 2015 Debt Service - COPs 2013 Debt Service - COPs 2010 Total Regional Wastewater Reclamation 20,000,000 60,000,000 75,000 50,000 124,000 1,651,650 25,252,325 503,728 27,700,014 Total Enterprise Funds 20,000,000 60,000,000 30,143,263 Grand Total 98,681,000 199,260,363 203,660,324 60,000,000 43,311 20,000,000 SCHEDULE D 7-12 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2014/2015 PROCEEDS FROM OTHER FINANCING SOURCES 2014/15 FUND/DEPARTMENT INTERFUND TRANSFERS 2014/15 IN OUT THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services CIP - Fleet - Fuel Management System CIP - Fleet - Mission Fuel Island CIP - Fleet - New Services Facilities COPs 2013 COPs 2010 Debt Service Total Fleet Services 216,148 1,390,000 5,217,819 0 6,823,967 Print Shop - COPs 2010 Debt Svc 2,116,300 60,626 2,176,926 2,229 Risk Management Capital Projects - Permits Mgmt System Risk Management - Demolition Theresa Lee Clinic Debt Service - COPs 2010 Total Risk Management 0 Telecommunications - COPs 2010 Debt Service 3,269 200,000 29,023 232,292 12,559 Total Internal Service Funds 0 SCHEDULE D 7-13 6,823,967 2,424,006 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2014/2015 FUND/DEPARTMENT GENERAL FUND ADOPTED EXPENDITURE/ EXPENSES 2013/14 EXPENSE ADJUSTMENTS APPROVED 2013/14 ESTIMATED EXPENDITURES/ EXPENSES 2013/14* ADOPTED EXPENDITURES/ EXPENSES 2014/15 GENERAL GOVERNMENT SERVICES ASSESSOR 8,996,549 0 8,696,549 BOARD OF SUPERVISORS 2,074,023 0 2,074,023 2,025,925 54,050,765 0 52,501,585 65,177,981 GENERAL GOVERNMENT SERVICES COUNTY ADMINISTRATOR 8,987,373 1,539,893 0 1,539,893 1,451,517 94,034,354 0 71,064,614 94,505,217 2,399,924 0 2,399,924 4,325,361 2,568,107 165,663,615 0 0 2,305,432 140,582,020 2,569,606 179,042,980 29,679,672 0 29,938,926 29,709,784 1,545,276 0 1,432,146 1,504,336 31,224,948 0 31,371,072 31,214,120 10,870,487 0 10,870,487 10,829,185 1,206,968 0 1,280,235 1,185,591 COUNTY ATTORNEY 22,508,352 0 22,508,352 22,471,707 JUSTICE & LAW 32,621,911 0 35,481,957 33,103,068 8,304,954 0 8,058,770 8,283,355 23,259,977 0 23,259,977 23,286,101 135,355,031 0 136,945,185 136,815,541 29,841,825 0 29,841,825 29,833,729 1,823,525 0 1,823,525 1,823,525 265,793,030 0 270,070,313 267,631,802 40,843,238 0 39,925,745 43,513,025 503,524,831 0 481,949,150 521,401,927 ELECTIONS GRANTS 1,180,501 0 0 61,250 EMERGENCY MGMT/HOMELAND SECURITY GRANTS 2,091,793 0 924,815 1,690,389 EMERGENCY MGMT/HOMELAND SEC SPECIAL PROG 1,361,212 0 599,980 2,437,020 625,000 0 625,000 620,000 0 0 0 25,000 26,925 0 26,925 29,089 2,500 0 3,944 0 700,000 0 702,719 0 1,939,958 0 2,089,958 1,366,553 98,500 0 98,500 89,500 443,200 0 176,200 471,700 8,469,589 0 5,248,041 6,790,501 NON DEPARTMENTAL RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES JUSTICE & LAW CLERK OF SUPERIOR COURT CONSTABLES JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW HEALTH SERVICES TOTAL GENERAL FUND SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES FACILITIES RENEWAL FUND FINANCE GRANTS MANAGEMENT IMPROVEMENT DISTRICT FORMATION OFFICE OF SUSTAINABLITY GRANTS PHS TRANSITION FUND RECORDER-DOC STOR & RETRIEVAL RECORDER GRANTS TAXPAYER INFO FUND TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS 7,432,077 0 4,788,225 5,540,294 35,000,000 0 35,000,000 37,202,853 305,000 0 338,958 570,000 2,008,463 0 2,047,465 2,003,977 15,292,429 0 12,246,658 13,905,062 100,000 0 100,125 100,000 75,000 0 30,000 90,827 930,647 0 1,650,531 935,700 PIMA VOCATIONAL HIGH SCHOOL 1,302,715 0 1,287,377 1,316,883 SCHOOL RESERVE FUND 2,150,000 0 2,033,000 2,369,000 STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 5,039,746 69,636,077 0 0 5,059,746 64,582,085 5,253,097 69,287,693 SCHEDULE E 7-14 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2014/2015 FUND/DEPARTMENT ADOPTED EXPENDITURE/ EXPENSES 2013/14 EXPENSE ADJUSTMENTS APPROVED 2013/14 ESTIMATED EXPENDITURES/ EXPENSES 2013/14* ADOPTED EXPENDITURES/ EXPENSES 2014/15 JUSTICE & LAW CLERK OF THE COURT SPECIAL GRANTS CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS 30,000 0 0 35,000 1,449,017 0 2,299,972 1,901,374 4,326,166 0 3,352,400 2,669,412 11,396,375 0 9,157,527 12,357,968 FORENSIC SCIENCE CENTER GRANTS 34,709 0 34,709 0 FORENSIC SCIENCE CENTER SPECIAL PROGRAMS 10,500 0 35,500 31,575 COUNTY ATTY SPECIAL PROGRAMS JUSTICE COURT GRANTS 154,889 0 154,889 146,195 JUSTICE COURT SPECIAL PROGRAMS 1,264,185 0 1,663,575 1,470,747 JUVENILE COURT GRANTS 8,948,060 0 8,616,775 8,992,681 JUVENILE COURT SPECIAL PROGRAMS 474,984 0 296,786 757,176 LEGAL DEFENDER SPECIAL PROGRAMS 18,475 0 22,104 23,682 PUBLIC DEFENDER SPECIAL PROGRAMS 476,311 0 607,854 509,025 SHERIFF GRANTS 8,416,392 0 8,416,392 8,697,676 SHERIFF SPECIAL PROGRAMS 5,122,361 0 5,022,361 5,014,064 10,249,314 0 10,289,729 10,280,434 SUPERIOR COURT GRANTS SUP. COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW 7,093,698 0 5,421,351 6,541,566 59,465,436 0 55,391,924 59,428,575 HEALTH SERVICES ENVIRONMENTAL QUALITY 3,144,557 0 2,916,769 3,466,937 ENVIRONMENTAL QUALITY GRANTS 817,523 0 827,154 811,952 OFFICE OF MEDICAL SERVICES GRANTS 315,565 0 436,480 116,571 13,822,545 0 13,772,645 13,471,141 HEALTH HEALTH GRANTS 8,142,188 0 8,335,880 9,885,587 PIMA ANIMAL CARE CENTER 7,446,943 0 7,600,323 8,452,217 SOLID WASTE MANAGEMENT 5,816,236 0 1,894,848 0 TIRE FUND 1,085,259 0 1,192,000 1,222,987 40,590,816 0 36,976,099 37,427,392 12,484,183 0 12,441,359 15,920,766 139,845 0 135,770 125,962 0 0 0 1,050,000 TOTAL HEALTH SERVICES PUBLIC WORKS REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT GRANTS REGIONA FLOOD CONTROL SPECIAL PROGRAMS TRANSPORTATION GRANTS 754,152 0 961,979 5,460,236 40,277,267 0 38,349,024 39,181,813 53,655,447 0 51,888,132 61,738,777 TOTAL SPECIAL REVENUE FUNDS 231,817,365 0 214,086,281 234,672,938 DEBT SERVICE FUND 124,043,471 0 150,677,841 114,953,822 CAPITAL PROJECTS FUND 182,441,811 0 152,951,983 145,815,785 TRANSPORTATION TOTAL PUBLIC WORKS ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES TOTAL GENERAL GOVERNMENT SERVICES 2,076,933 0 2,021,933 2,382,489 2,076,933 0 2,021,933 2,382,489 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS 6,743,858 0 6,753,798 6,969,935 216,251,348 0 184,359,514 162,267,356 222,995,206 0 191,113,312 169,237,291 225,072,139 0 193,135,245 171,619,780 1,266,899,617 0 1,192,800,500 1,188,464,252 *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2014 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE E 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2014/2015 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013/14 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR GENERAL FUND EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2013/14 ESTIMATED EXPENDITURES/ EXPENSES 2013/14* ADOPTED EXPENDITURES/ EXPENSES 2014/15 8,996,549 0 8,696,549 8,987,373 2,074,023 0 2,074,023 2,025,925 54,050,765 1,539,893 124,043,471 1,180,501 625,000 0 26,925 94,034,354 2,091,793 1,361,212 2,500 2,076,933 700,000 281,733,347 0 0 0 0 0 0 0 0 0 0 0 0 0 0 52,501,585 1,539,893 150,677,841 0 625,000 0 26,925 71,064,614 924,815 599,980 3,944 2,021,933 702,719 280,689,249 65,177,981 1,451,517 114,953,822 61,250 620,000 25,000 29,089 94,505,217 1,690,389 2,437,020 0 2,382,489 0 283,333,774 RECORDER RECORDER GENERAL FUND RECORDER GRANTS REC/DOC STOR & RETRIEVAL TOTAL RECORDER 2,399,924 98,500 1,939,958 4,438,382 0 0 0 0 2,399,924 98,500 2,089,958 4,588,382 4,325,361 89,500 1,366,553 5,781,414 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 443,200 2,568,107 3,011,307 0 0 0 176,200 2,305,432 2,481,632 471,700 2,569,606 3,041,306 300,253,608 0 298,529,835 303,169,792 29,679,672 7,432,077 15,292,429 100,000 1,302,715 53,806,893 0 0 0 0 0 0 29,938,926 4,788,225 12,246,658 100,125 1,287,377 48,361,311 29,709,784 5,540,294 13,905,062 100,000 1,316,883 50,572,023 35,000,000 305,000 35,305,000 0 0 0 35,000,000 338,958 35,338,958 37,202,853 570,000 37,772,853 ECONOMIC DEVELOPMENT & TOURISM 2,008,463 0 2,047,465 2,003,977 NATURAL RESOURCES, PARKS & RECREATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS TOTAL NATURAL RES, PARKS & RECREATION 75,000 930,647 1,005,647 0 0 0 30,000 1,650,531 1,680,531 90,827 935,700 1,026,527 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,545,276 2,150,000 3,695,276 0 0 0 1,432,146 2,033,000 3,465,146 1,504,336 2,369,000 3,873,336 STADIUM DISTRICT 5,039,746 0 5,059,746 5,253,097 100,861,025 0 95,953,157 100,501,813 BOARD OF SUPERVISORS GENERAL FUND GENERAL GOVERNMENT SERVICES GENERAL GOVERNMENT SVCS GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND DEBT SERVICE FUND ELECTIONS GRANTS FACILITIES RENEWAL FUND FINANCE GRANTS MANAGEMENT IMPROVEMENT DISTRICTS FORMATION FUND NON DEPARTMENTAL GENERAL FUND EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMERGENCY MGMT/HOMELAND SEC SPEC PRGS OFFICE OF SUSTAINABILITY GRANTS PARKING GARAGES FUND PHS TRANSITION FUND TOTAL GENERAL GOVERNMENT SERVICES TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY RESOURCES COMMUNITY RESOURCES GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY RESOURCES COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY TOTAL COMMUNITY RESOURCES SCHEDULE F 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2014/2015 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF SUPERIOR COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013/14 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2013/14 ESTIMATED EXPENDITURES/ EXPENSES 2013/14* ADOPTED EXPENDITURES/ EXPENSES 2014/15 10,870,487 30,000 1,449,017 12,349,504 0 0 0 0 10,870,487 0 2,299,972 13,170,459 10,829,185 35,000 1,901,374 12,765,559 1,206,968 0 1,280,235 1,185,591 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 22,508,352 4,326,166 11,396,375 38,230,893 0 0 0 0 22,508,352 3,352,400 9,157,527 35,018,279 22,471,707 2,669,412 12,357,968 37,499,087 JUSTICE & LAW JUSTICE & LAW GENERAL FUND FORENSIC SCIENCE CENTER GRANTS FORENSIC SCIENCE CENTER SPEC PROGRAMS LEGAL DEFENDER SPECIAL PROGRAMS PUBLIC DEFENDER SPECIAL PROGRAMS TOTAL JUSTICE & LAW 32,621,911 34,709 10,500 18,475 476,311 33,161,906 0 0 0 0 0 0 35,481,957 34,709 35,500 22,104 607,854 36,182,124 33,103,068 0 31,575 23,682 509,025 33,667,350 8,304,954 154,889 1,264,185 9,724,028 0 0 0 0 8,058,770 154,889 1,663,575 9,877,234 8,283,355 146,195 1,470,747 9,900,297 23,259,977 8,948,060 474,984 32,683,021 0 0 0 0 23,259,977 8,616,775 296,786 32,173,538 23,286,101 8,992,681 757,176 33,035,958 135,355,031 8,416,392 5,122,361 148,893,784 0 0 0 0 136,945,185 8,416,392 5,022,361 150,383,938 136,815,541 8,697,676 5,014,064 150,527,281 29,841,825 10,249,314 1,823,525 7,093,698 49,008,362 325,258,466 0 0 0 0 0 0 29,841,825 10,289,729 1,823,525 5,421,351 47,376,430 325,462,237 29,833,729 10,280,434 1,823,525 6,541,566 48,479,254 327,060,377 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY FUND ENVIRONMENTAL QUALITY GRANTS SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY 3,144,557 817,523 5,816,236 1,085,259 10,863,575 0 0 0 0 0 2,916,769 827,154 1,894,848 1,192,000 6,830,771 3,466,937 811,952 0 1,222,987 5,501,876 OFFICE OF MEDICAL SERVICES OFFICE OF MEDICAL SERVICES GENERAL FUND OFFICE OF MEDICAL SERVICES GRANTS TOTAL OFFICE OF MEDICAL SERVICES 40,843,238 315,565 41,158,803 0 0 0 39,925,745 436,480 40,362,225 42,147,121 116,571 42,263,692 CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW HEALTH SERVICES SCHEDULE F 7-17 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2014/2015 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013/14 FUNCTIONAL AREA/DEPARTMENT HEALTH SERVICES HEALTH SERVICES HEALTH GRANTS PIMA ANIMAL CARE CENTER TOTAL HEALTH EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2013/14 ESTIMATED EXPENDITURES/ EXPENSES 2013/14* ADOPTED EXPENDITURES/ EXPENSES 2014/15 13,822,545 8,142,188 7,446,943 29,411,676 0 0 0 0 13,772,645 8,335,880 7,600,323 29,708,848 13,471,141 9,885,587 8,452,217 31,808,945 0 81,434,054 0 76,901,844 1,365,904 80,940,417 182,441,811 0 152,951,983 145,815,785 6,743,858 0 6,753,798 6,969,935 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT SPEC PROGS REGIONAL FLOOD CONTROL DISTRICT GRANTS TOTAL REGIONAL FLOOD CONTROL DISTRICT 12,484,183 0 139,845 12,624,028 0 0 0 12,441,359 0 135,770 12,577,129 15,920,766 1,050,000 125,962 17,096,728 TRANSPORTATION TRANSPORTATION TRANSPORTATION GRANTS TOTAL TRANSPORTATION 40,277,267 754,152 41,031,419 0 0 0 38,349,024 961,979 39,311,003 39,181,813 5,460,236 44,642,049 216,251,348 216,251,348 0 0 184,359,514 184,359,514 162,267,356 162,267,356 459,092,464 0 395,953,427 376,791,853 1,266,899,617 0 1,192,800,500 1,188,464,252 SOLID WASTE MANAGEMENT GENERAL FUND TOTAL HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS FUND DEVELOPMENT SERVICES FUND REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND TOTAL REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2014 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE F 7-18 PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2014/2015 FUND/DEPARTMENT Full-Time Equivalent (FTE) 2014/15 Employee Salaries & Hourly Costs 2014/15 Retirement Costs 2014/15 Health Care Costs 2014/15 Other Benefit Costs 2014/15 Total Estimated Personnel Compensation 2014/15 GENERAL FUND GENERAL GOVERNMENT SERVICES ASSESSOR BOARD OF SUPERVISORS COUNTY ADMINISTRATOR GENERAL GOVERNMENT SERVICES NON DEPARTMENTAL RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 7-19 146.00 22.71 12.49 627.08 0.00 49.00 37.50 5,778,657 1,324,514 1,150,505 36,050,784 1,420,348 1,707,696 1,698,011 690,484 188,650 131,485 3,979,001 161,972 204,745 1,038,552 117,986 100,479 4,943,360 228,525 271,713 542,946 111,931 80,187 3,178,322 557,441 154,551 145,344 8,050,639 1,743,081 1,462,656 48,151,467 1,977,789 2,252,744 2,319,813 894.78 49,130,515 5,356,337 6,700,615 4,770,722 65,958,189 365.09 14.00 12,831,847 836,574 1,342,003 103,426 1,777,882 71,976 1,359,489 74,780 17,311,221 1,086,756 379.09 13,668,421 1,445,429 1,849,858 1,434,269 18,397,977 209.00 13.00 351.00 312.75 142.50 384.14 1,595.00 435.05 7,454,856 674,658 16,951,856 17,915,255 5,301,963 14,152,052 70,511,153 19,336,179 907,265 145,342 2,084,042 2,066,667 769,395 2,048,569 18,002,517 2,912,689 1,311,816 110,569 2,081,722 2,170,290 918,754 2,527,522 12,343,913 2,815,492 720,992 75,500 1,464,345 1,567,064 495,069 1,796,100 8,621,663 1,958,736 10,394,929 1,006,069 22,581,965 23,719,276 7,485,181 20,524,243 109,479,246 27,023,096 3,442.44 152,297,972 28,936,486 24,280,078 16,699,469 222,214,005 HEALTH SERVICES 12.00 752,013 86,325 69,698 64,770 972,806 PUBLIC WORKS 27.00 1,514,058 177,951 198,638 121,571 2,012,218 4,755.31 217,362,979 36,002,528 33,098,887 23,090,801 309,555,195 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES JUSTICE & LAW CLERK OF THE SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW TOTAL GENERAL FUND Note: Pima County allocates personnel costs between departments resulting in personnel costs in areas with zero FTEs. SCHEDULE G PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2014/2015 FUND/DEPARTMENT Full-Time Equivalent (FTE) 2014/15 Employee Salaries & Hourly Costs 2014/15 Retirement Costs 2014/15 Health Care Costs 2014/15 Other Benefit Costs 2014/15 Total Estimated Personnel Compensation 2014/15 SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMERGENCY MGMT/HOMELAND SECURITY SPECIAL PROGRAMS RECORDER DOCUMENT STORAGE & RETRIEVAL TOTAL GENERAL GOVERNMENT SERVICES 4.00 12.00 229,618 801,995 26,295 91,862 31,865 74,507 19,351 66,796 307,129 1,035,160 7.00 455,892 51,902 44,623 38,125 590,542 23.00 1,487,505 170,059 150,995 124,272 1,932,831 10.00 548,262 59,773 82,631 52,085 742,751 44.52 2,275,858 256,163 367,970 192,756 3,092,747 385.02 4.00 3.00 16.00 40.18 14,151,734 273,893 132,498 686,312 1,356,596 1,385,992 31,132 10,478 76,669 170,356 2,027,957 25,721 27 112,579 247,814 1,274,814 22,602 11,151 57,281 163,718 18,840,497 353,348 154,154 932,841 1,938,484 1,990,563 2,864,699 1,774,407 26,054,822 COMMUNITY RESOURCES 7-20 COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION - GRANTS COMMUNITY SERVICES EMPLOYMENT & TRAINING GRANTS COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM PARKS SPECIAL PROGRAMS PIMA VOCATIONAL HIGH SCHOOL STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 502.72 19,425,153 11.00 400,014 38,840 36,262 36,818 511,934 41.00 79.00 2.00 18.00 91.00 1,261,353 2,258,692 114,771 450,872 3,038,498 243,729 400,835 16,883 29,267 473,502 180,354 319,654 2,423 54,994 649,843 154,492 274,382 12,118 39,151 420,242 1,839,928 3,253,563 146,195 574,284 4,582,085 JUSTICE & LAW CLERK OF THE SUPERIOR COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS JUSTICE COURT GRANTS JUSTICE COURT SPECIAL PROGRAMS JUVENILE COURT GRANTS Note: Pima County allocates personnel costs between departments resulting in personnel costs in areas with zero FTEs. SCHEDULE G PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2014/2015 FUND/DEPARTMENT JUVENILE COURT SPECIAL PROGRAMS PUBLIC DEFENDER SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW Full-Time Equivalent (FTE) 2014/15 Employee Salaries & Hourly Costs 2014/15 Retirement Costs 2014/15 Health Care Costs 2014/15 Other Benefit Costs 2014/15 Total Estimated Personnel Compensation 2014/15 9.25 2.00 35.00 6.00 9.70 220.60 353,814 89,807 4,223,742 220,928 353,427 8,537,006 41,000 10,223 374,831 25,238 35,443 1,302,612 55,033 15,142 229,603 47,172 51,518 1,412,967 41,449 7,829 170,077 19,238 39,864 1,118,595 491,296 123,001 4,998,253 312,576 480,252 12,371,180 524.55 21,302,924 2,992,403 3,054,965 2,334,255 29,684,547 37.44 5.00 173.45 110.00 86.00 0.00 0.00 2,124,064 214,168 7,911,141 4,394,939 3,287,491 2,056 36,982 253,836 24,356 947,136 499,332 348,936 239 4,224 244,333 24,491 1,197,200 742,389 593,450 516 11 220,195 24,226 799,426 429,141 342,259 169 3,068 2,842,428 287,241 10,854,903 6,065,801 4,572,136 2,980 44,285 411.89 17,970,841 2,078,059 2,802,390 1,818,484 24,669,774 501,960 1,717 1,590,638 12,040 596,741 2,610 2,337,558 23,634 446,456 1,748 1,688,104 8,896 5,974,895 21,070 20,037,079 149,540 HEALTH SERVICES 7-21 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS HEALTH HEALTH - GRANTS HEALTH - PIMA ANIMAL CARE CENTER OFFICE OF MEDICAL SERVICES GRANTS TIRE FUND TOTAL HEALTH SERVICES PUBLIC WORKS REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT GRANTS TRANSPORTATION TRANSPORTATION GRANTS TOTAL PUBLIC WORKS 66.00 0.00 306.52 0.00 4,429,738 14,995 14,420,779 104,970 372.52 18,970,482 2,106,355 2,960,543 2,145,204 26,182,584 TOTAL SPECIAL REVENUE FUNDS 1,834.68 79,156,905 9,337,439 11,833,592 8,196,622 108,524,558 TOTAL CAPITAL PROJECTS FUNDS 6.00 497,408 57,115 53,203 39,336 647,062 Note: Pima County allocates personnel costs between departments resulting in personnel costs in areas with zero FTEs. SCHEDULE G PIMA COUNTY FULL-TIME EMPLOYEES AND PERSONNEL COMPENSATION FISCAL YEAR 2014/2015 Full-Time Equivalent (FTE) 2014/15 FUND/DEPARTMENT Employee Salaries & Hourly Costs 2014/15 Retirement Costs 2014/15 Health Care Costs 2014/15 Other Benefit Costs 2014/15 Total Estimated Personnel Compensation 2014/15 ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS 4.00 148,661 16,953 31,547 12,589 209,750 63.00 475.00 3,526,531 24,038,106 425,526 2,636,464 425,961 3,644,600 341,588 2,611,081 4,719,606 32,930,251 542.00 27,713,298 3,078,943 4,102,108 2,965,258 37,859,607 324,730,590 48,476,025 49,087,790 34,292,017 456,586,422 7,137.99 GRAND TOTAL ALL FUNDS 7-22 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES HEALTH BENEFITS TRUST FUND PRINT SHOP RISK MANAGEMENT TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS 55.00 15.00 8.00 21.00 18.00 2,442,760 711,619 307,796 1,161,673 1,276,140 277,512 81,405 34,751 133,165 146,473 461,855 104,834 80,721 123,494 152,448 266,429 62,959 32,324 100,636 107,513 3,448,556 960,817 455,592 1,518,968 1,682,574 117.00 5,899,988 673,306 923,352 569,861 8,066,507 Note: Pima County allocates personnel costs between departments resulting in personnel costs in areas with zero FTEs. SCHEDULE G Pima County FY 2014/2015 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Department Summary of Revenues by Functional Area and Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions 8-1 Pima County FY2014/2015 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 Adopted 2013/2014 Adopted 2014/2015 General Fund 78,046,580 44,056,613 32,474,480 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue 281,017,488 2,815,691 131,983,642 32,801,652 4,798,692 591,699 10,797,459 285,500,195 2,785,670 131,772,411 35,145,041 5,779,310 210,059 6,228,020 325,729,243 2,976,590 141,162,509 41,970,965 4,495,031 280,700 5,358,056 Total Revenues 464,806,323 467,420,706 521,973,094 Expenditures Community Resources General Government Services Health Services Justice & Law Public Works (29,117,497) (69,719,802) (95,075,980) (257,945,756) (30) (31,224,948) (165,663,615) (40,843,238) (265,793,030) - (31,214,120) (179,042,980) (43,513,025) (267,631,802) - Total Expenditures (451,859,065) (503,524,831) (521,401,927) 763,591 - - (33,974,593) (7,952,488) (33,045,646) Other Adjustments (1,098,744) - - Fund Balance, Ending 56,684,092 - - Fund Balance, Beginning (See note) 122,836,399 92,457,661 54,147,939 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 47,189,613 5,555,395 135,297,373 16,035,029 5,104,378 823,633 8,991,399 31,517 46,811,464 5,325,701 146,091,835 14,649,045 3,283,550 630,094 10,232,801 - 53,136,472 5,696,447 148,163,333 17,214,099 3,463,569 457,959 10,617,227 - Total Revenues 219,028,337 227,024,490 238,749,106 Fund Balance, Beginning (See note) Bond Proceeds Net Operating Transfers Special Revenue 8-2 Pima County FY2014/2015 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 Adopted 2013/2014 Adopted 2014/2015 (70,787,744) (9,286,202) (36,887,787) (47,379,147) (47,091,927) (69,636,077) (8,469,589) (40,590,816) (59,465,436) (53,655,447) (69,287,693) (6,790,501) (37,427,392) (59,428,575) (61,738,777) (211,432,807) (231,817,365) (234,672,938) (31,010,259) (65,958,444) (35,527,860) 943,438 - - 100,365,108 21,706,342 22,696,247 Fund Balance, Beginning (See note) 28,297,978 36,000,489 3,641,391 Revenues Taxes Intergovernmental Investment Earnings 63,317,121 23,025 334,275 59,611,817 - 52,915,723 - Total Revenues 63,674,421 59,611,817 52,915,723 Expenditures General Government Services (148,868,625) (124,043,471) (114,953,822) Total Expenditures (148,868,625) (124,043,471) (114,953,822) Bond Proceeds 63,254,968 - - Net Operating Transfers 19,280,929 64,072,901 62,828,288 - - 35,641,736 4,431,580 Expenditures Community Resources General Government Services Health Services Justice & Law Public Works Total Expenditures Net Operating Transfers Other Adjustments Fund Balance, Ending Debt Service (10) Other Adjustments Fund Balance, Ending 25,639,661 8-3 Pima County FY2014/2015 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 Adopted 2013/2014 Adopted 2014/2015 Capital Projects 161,368,726 74,380,722 129,794,546 Revenues Intergovernmental Charges for Services Investment Earnings Miscellaneous Revenue 33,358,559 4,770,271 533,499 2,811,222 33,862,369 2,376,867 1,133,459 27,028,377 3,003,300 243,494 481,180 Total Revenues 41,473,551 37,372,695 30,756,351 Expenditures Public Works (174,975,845) (182,441,811) (145,815,785) Total Expenditures (174,975,845) (182,441,811) (145,815,785) 130,175,000 94,000,000 78,681,000 36,688,546 49,169,468 (28,511,480) 14 - - 194,729,992 72,481,074 64,904,632 Net Assets, Beginning (See note) 135,929,959 174,770,393 148,505,645 Revenues Licenses & Permits Capital Contributions Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 5,885,831 3,564,417 157,438,633 8,769 930,774 2,412,218 (46,724) 5,201,000 5,000,000 177,830,930 22,000 891,796 2,047,797 - 6,115,560 5,000,000 176,407,888 22,000 506,053 2,367,139 - Total Revenues 170,193,918 190,993,523 190,418,640 Expenditures General Government Services Public Works (1,793,804) (147,585,461) (2,076,933) (222,995,206) (2,382,489) (169,237,291) Total Expenditures (149,379,265) (225,072,139) (171,619,780) 167,955,000 70,000,000 20,000,000 Net Operating Transfers (1,323,767) (38,272,595) 29,856,737 Other Adjustments (3,095,863) - - 172,419,182 217,161,242 Fund Balance, Beginning (See note) Bond Proceeds Net Operating Transfers Other Adjustments Fund Balance, Ending Enterprise Bond Proceeds Net Assets, Ending 320,279,982 8-4 Pima County FY2014/2015 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 Adopted 2013/2014 Adopted 2014/2015 Internal Service Net Assets, Beginning (See note) 67,180,629 93,758,995 54,828,843 Revenues Intergovernmental Capital Contributions Charges for Services Investment Earnings Miscellaneous Revenue Memo Revenue 1,322,178 165,370 44,253,520 306,617 448,000 (2,389) 1,125,000 110,194,281 1,039,745 420,992 150,000 1,325,500 112,170,208 1,041,501 599,867 - Total Revenues 46,493,296 112,930,018 115,137,076 Expenditures General Government Services (35,676,133) (106,910,226) (103,395,200) Total Expenditures (35,676,133) (106,910,226) (103,395,200) (82,520) (1,058,842) 4,399,961 Other Adjustments (29,804,187) - - Net Assets, Ending 48,111,085 98,719,945 70,970,680 Net Operating Transfers Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2013/2014 and fiscal year 2014/2015 are based on estimates made before the end of each preceding fiscal year. The ending net assets balance in Enterprise Funds for fiscal year 2012/2013 shown above, $320,279,982, includes $128,795,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $191,484,982. This presentation of a partially reserved fund balance is for consistency with other fiscal years. 8-5           "% "%!&%#$'# #'(%  !"#$          ) )%'#$)*'%(%'*&!+   ! !"#!$ ! %!&" '!  (  )""(    ! ! *%(  (%  +    (,- &+  . - !( / "!  0(' % 1 2!  % )""("*! ( +  ,.% #(! )""("#  3%   !$  !(! -(!! 0! !!                 #$)%'#$)*'%(%'*&!+ 0-., -./  (("%&1+"'!+   ,*( (2$%   !    2$% ,1'3!' !$    #!$( *%  ,0!   4 #! %5 1 !%- !( !& ,-(!  #('%#!   #$(("%&1+"'!+ 2"+&!3#4 %!&" '#!!!  3%   !  ! 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ima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2014/2015 General Fund Property Tax Real Property Taxes Personal Property Taxes Interest on Delinquent Taxes Penalties on Delenquent Taxes Total Property Tax Licenses & Permits Business Licenses and Permits Total Licenses & Permits Intergovernmental Transient Lodging Tax City Participation Federal Grants and Aid State Grants and Aid Sales Tax & Use Alcoholic Beverages Auto Lieu Tax Total Intergovernmental Charges for Services General Government Recorder Fees Court Fees Sheriff Department Fees Correctional Housingy Health Fees Recreation Fees Facility Fees Interdepartmental Fees Contributions for Administrative Overhead Total Charges for Services Fines & Forfeits Superior Court Fines & Forfeits Justice Courts Fines & Forfeits Other Fines & Forfeits Total Fines & Forfeits Investment Earnings Investment Earnings Investment Earnings - Pooled Investments Total Investment Earnings 8-10 263,825,379 9,752,908 6,795,171 644,030 281,017,488 267,328,821 9,409,113 7,713,830 1,048,431 285,500,195 307,412,080 11,017,985 6,447,956 851,222 2,815,691 2,815,691 2,785,670 2,785,670 2,976,590 5,280,121 897,890 4,438,574 2,044,052 97,196,165 84,350 22,042,490 131,983,642 5,493,600 370,000 2,999,899 211,912 99,300,000 65,000 23,332,000 131,772,411 5,670,867 1,055,900 3,188,330 430,412 106,640,000 77,000 24,100,000 2,488,050 2,259,007 5,197,502 1,251,349 7,300,803 1,780,428 91,011 725,894 11,707,608 32,801,652 2,599,112 2,480,186 4,717,027 1,228,000 7,300,000 1,380,000 225,100 446,400 76,086 14,693,130 35,145,041 2,300,620 1,853,500 5,538,160 1,228,000 7,626,700 1,710,000 147,650 645,250 20,921,085 284,358 3,963,730 550,604 4,798,692 222,000 4,417,310 1,140,000 5,779,310 222,000 3,093,031 1,180,000 240,111 351,588 591,699 17,459 192,600 210,059 5,600 275,100 325,729,243 2,976,590 141,162,509 41,970,965 4,495,031 280,700 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Miscellaneous Revenue Rents & Royalties Overages & Shortages Other Miscellaneous Revenue Total Miscellaneous Revenue Adopted 2014/2015 Adopted 2013/2014 3,481,413 (4,786) 7,320,832 10,797,459 3,540,656 2,687,364 6,228,020 3,480,436 1,877,620 - - - 464,806,323 467,420,706 521,973,094 597,889 448,771 99,367 633,955 28,078,352 650,000 390,000 50,000 430,000 28,603,438 600,000 655,000 50,000 510,000 32,666,797 29,858,334 30,123,438 34,481,797 13,894,994 835,122 16,559,659 - 13,939,479 1,075,806 14,730,116 16,559,659 15,015,285 3,578,205 1,925 11,185 2,406,040 34,141 2,278,363 50,277 3,478,700 1,857,340 27,000 2,004,700 426,700 1,927,062 23,000 2,365,700 18,190 8,360,136 7,794,440 4,333,952 2,626,937 160,765 11,265,323 8,483 2,225,673 609,353 2,963,614 125,970 11,903,569 2,210,201 509,772 2,955,956 124,769 13,360,164 2,210,574 580,233 16,896,534 17,713,126 19,231,696 429 - - 429 - - 5,358,056 Memo Revenue Total Memo Revenue Total General Fund Special Revenue Funds County Free Library Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Property Taxes Total County Free Library Employment and Training Intergovernmental Miscellaneous Revenue Total Employment and Training Environmental Quality Charges for Services Fines & Forfeits Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Environmental Quality Health Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Health Improvement Districts Investment Earnings Total Improvement Districts 8-11 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2014/2015 Legal Defender Intergovernmental Investment Earnings Miscellaneous Revenue Total Legal Defender 24,250 366 57 18,000 275 200 23,452 230 - 24,673 18,475 23,682 - 408,522 116,571 - 408,522 116,571 8,374,020 4,343,799 57,157,155 383,661 6,507,061 7,817,781 2,507,580 63,617,753 371,804 8,048,954 9,886,493 2,738,800 66,776,251 242,084 8,078,221 76,765,696 82,363,872 87,721,849 370,753 5,100 2,212 363,677 2,380 500 343,900 4,010 500 378,065 366,557 348,410 164,673 66,247 126,105 1,125 83,649 19,111,261 25,000 87,475 35,000 60,388 18,208,026 3,070,000 107,747 35,000 1,100 55,345 20,469,675 19,553,060 18,415,889 23,738,867 935,971 1,535,166 22,701 4,469 153,000 1,652,000 21,135 455,000 1,045,000 1,590,000 21,135 - 2,498,307 2,281,135 2,656,135 Office of Medical Services Intergovernmental Total Office of Medical Services Other Special Revenue Funds and Grants Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Total Other Special Revenue Funds and Grants Public Defender Intergovernmental Investment Earnings Miscellaneous Revenue Total Public Defender Regional Flood Control District Charges for Services Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Property Taxes Total Regional Flood Control District Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Stadium District 8-12 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2014/2015 Transportation Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Transportation 328,702 20,332 48,128,674 140,469 1,050,234 228,514 110,950 49,233,840 120,000 1,110,800 301,287 171,650 49,323,707 80,000 1,119,073 283,932 49,896,925 50,876,877 50,978,362 26,521 2,811 36,730 100,000 2,500 - 85,000 2,500 15,000 66,062 102,500 102,500 219,028,337 227,024,490 238,749,106 23,025 334,275 63,317,121 59,611,817 52,915,723 63,674,421 59,611,817 52,915,723 4,770,271 33,358,559 533,499 2,811,222 2,376,867 33,862,369 1,133,459 3,003,300 27,028,377 243,494 481,180 41,473,551 37,372,695 30,756,351 645,623 18,256 5,873,656 59,773 618,000 15,000 5,185,000 18,700 665,040 15,000 6,099,560 12,400 6,597,308 5,836,700 6,792,000 Treasurer Charges for Services Investment Earnings Miscellaneous Revenue Total Treasurer Total Special Revenue Funds Debt Service Intergovernmental Investment Earnings Property Taxes Total Debt Service Capital Projects Funds Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Capital Projects Enterprise Funds Development Services Charges for Services Investment Earnings Licenses & Permits Miscellaneous Revenue Total Development Services 8-13 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2014/2015 Parking Garages Charges for Services Investment Earnings Miscellaneous Revenue 263,833 27,386 1,966,641 248,580 26,796 1,949,097 511,140 26,796 2,174,739 2,257,860 2,224,473 2,712,675 3,564,417 156,529,177 8,769 (46,724) 885,132 12,175 385,803 5,000,000 176,964,350 22,000 850,000 16,000 80,000 5,000,000 175,231,708 22,000 464,257 16,000 180,000 161,338,749 182,932,350 180,913,965 Total Enterprise 170,193,917 190,993,523 190,418,640 Total Revenues 959,176,549 982,423,231 1,034,812,914 165,370 21,550,140 (2,389) 1,322,178 24,025 216,744 23,234,252 150,000 1,125,000 164,000 154,700 21,580,219 1,325,500 170,000 207,600 23,276,068 24,827,952 23,283,319 (1) - 64,326,333 2,218 9,477 68,282,922 42,500 175,000 (1) 64,338,028 68,500,422 882,069 1,184 900,000 400 900,100 400 883,253 900,400 900,500 Total Parking Garages Regional Wastewater Reclamation Capital Contributions Charges for Services Fines & Forfeits Gain or Loss on Disposal of Assets Investment Earnings Licenses & Permits Miscellaneous Revenue Total Regional Wastewater Reclamation THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Capital Contributions Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Fleet Services Human Resources Charges for Services Investment Earnings Miscellaneous Revenue Total Human Resources Print Shop Charges for Services Investment Earnings Total Print Shop 8-14 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2012/2013 - 2014/2015 Actual 2012/2013 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2014/2015 Risk Management Charges for Services Investment Earnings Miscellaneous Revenue Total Risk Management 16,412,130 261,954 143,872 15,792,098 857,927 192,880 16,101,234 826,890 143,797 16,817,956 16,842,905 17,071,921 5,409,182 19,454 87,384 5,941,598 15,200 63,935 5,305,733 1,711 73,470 5,516,020 6,020,733 5,380,914 46,493,296 112,930,018 115,137,076 1,005,669,845 1,095,353,249 1,149,949,990 Telecommunications Charges for Services Investment Earnings Miscellaneous Revenue Total Telecommunications Total Internal Service Total All Funds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ima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department GENERAL FUND Assessor Board of Supervisors Clerk of the Board Clerk of the Superior Court Communications Office Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training Constables County Administrator County Attorney Elections Emergency Mgmt Homeland Sec Environmental Quality Facilities Management Finance & Risk Management Forensic Science Center Human Resources Information Technology Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Kino Sports Complex Legal Defender Natural Resources, Parks & Recreation Non Departmental Office of Court Appointed Counsel Office of Medical Services Office of Sustainability and Conservation Procurement Public Defender Public Fiduciary Public Works Administration Recorder School Superintendent Sheriff Superior Court Treasurer TOTAL GENERAL FUND Personnel Services Operating Expenses Capital Equipment Total Expenditures Other 8,050,639 1,743,181 1,054,353 9,994,929 861,602 315,490 936,734 282,744 319,406 834,256 42,507 242,896 1,062,754 3,681,549 2,638,775 3,548,396 6,187,171 1,006,069 1,284,481 20,742,932 2,545,944 351,014 249,428 7,989,012 14,276,157 3,151,098 2,394,659 11,994,632 533,005 475,558 6,240,306 20,554,243 281,986 3,815,106 11,324,678 2,028,289 2,721,909 948,189 315,419 2,346,869 11,933,312 2,111,883 31,532 2,252,744 1,087,756 108,733,986 27,023,096 2,319,813 179,522 167,036 1,728,775 1,965,841 244,702 1,093,476 10,449,201 1,955,676 452,169 712,755 5,270,348 157,478 45,065 831,943 2,731,858 771,952 230,775 5,734,808 91,496,928 7,079,249 41,198,932 (5,758) 46,576 1,129,902 454,775 (31,532) 2,072,617 416,580 28,031,555 4,634,158 249,793 1,185,591 1,451,517 22,471,707 4,531,785 607,197 1,365,904 18,438,213 16,239,833 3,603,267 3,107,414 17,264,980 690,483 520,623 7,072,249 23,286,101 1,085,938 4,045,881 17,128,986 94,505,217 9,801,158 42,147,121 309,661 2,393,445 13,086,104 2,566,658 298,786,828 221,385,643 8-21 8,987,373 2,025,925 1,373,759 10,829,185 911,694 558,386 7,585 5,000 4,749,303 20,000 11,481 23,000 8,000 32,000 69,500 980,000 22,890 50,000 1,229,456 - 4,325,361 1,504,336 136,815,541 31,657,254 2,569,606 521,401,927 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Total Expenditures Other SPECIAL REVENUE FUNDS County Free Library County Free Library Grants Library 19,512,501 570,000 17,690,352 Total County Free Library 19,512,501 18,260,352 - Environmental Quality Grants Tire Fund 2,635,549 377,296 44,285 831,388 257,798 1,178,702 176,858 Total Environmental Quality 3,057,130 2,267,888 176,858 Health - Grants Health - Pima Animal Care Center 10,007,930 7,106,376 5,008,727 3,463,211 2,779,211 3,438,490 Total Health 22,123,033 9,680,912 Environmental Quality Environmental Quality Health Health Legal Defender Legal Defender Training Fund Total Legal Defender Office of Medical Services OMS - OMS Grants Total Office of Medical Services - - - 23,682 2,980 113,591 2,980 113,591 37,772,853 3,466,937 811,952 1,222,987 - 5,501,876 5,000 13,471,141 9,885,587 8,452,217 5,000 31,808,945 23,682 Other Special Revenues Clerk of Superior Court Victim Location Fund Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcemt Clerk of the Superior Court - Time Pay Fees COC Address Confidentiality Fee COC Judicial Collection Enhancement Community Development & Neighborhood Conservation - Grants Community Development & Neighborhood Conservation-Hous TFund Community Services Employment & Training - Grants County Attorney - Bad Check Program County Attorney - Consumer Protection 570,000 37,202,853 23,682 - - 23,682 116,571 - - 116,571 4,400 4,400 68,131 379,322 395,500 774,822 409,868 71,500 31,469 44,000 23,144 22,000 2,040 816,244 4,724,050 195,144 2,040 35,000 5,540,294 100,000 100,000 68,131 300,000 75,469 150,000 35,000 3,094,429 10,794,936 160,384 29,023 42,265 8-22 781,368 15,697 13,905,062 202,649 29,023 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeer County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants County Attorney Special Revenue ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Grants Facilities Management - Facilities Renewal Finance Grants Management Forensic Science Center Special Revenue Improvement District Formation Fund JC Ajo Fare Special Revenue JC Ajo Time Pay Fees JC GV Court Automation Fund JC GV Fare Special Revenue JCT $1 allocation SB1398 JCT Address Confidentiality Fee JCT Court Automation Fund JCT Fare Special Rev JCT Photo Traffic Enforcement JCT Time Pay Fees Justice Courts Tucson Grants Juvenile Court Grants Juvenile Court State Funds Juvenile Probation Services Juvenile Title IV-E Natural Resources Parks and Recreation Special Programs OEM Radio System SRF Office of Emergency Management & Homeland Security - Grants Parks & Recreation Grants Pima Vocational High School Radio System - Fixed Network Equip Recorder - Grants Recorder Document Storage & Retrieval School Reserve Fund Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Personnel Services Operating Expenses 158,282 906,067 1,279,060 69,657 1,893,548 664,215 113,636 273,117 35,920 18,235 8,565,600 10,000 140,000 775,864 109,260 144,034 1,246,775 226,415 Capital Equipment 150,000 20,000 61,250 40,000 27,164 243,178 580,000 25,000 31,575 1,925 6,000 2,250 12,380 2,211 150,000 500 507,922 100,000 50,000 Other Total Expenditures 194,202 924,302 9,994,660 10,000 209,657 2,669,412 793,475 257,670 1,246,775 499,532 61,250 620,000 25,000 31,575 29,089 6,000 2,250 12,380 2,211 150,000 500 801,100 100,000 89,551 306,755 146,195 1,165,982 7,826,699 496,654 260,522 935,700 89,551 241,555 146,195 650,593 3,954,844 361,674 129,622 144,154 515,389 3,871,855 134,980 130,900 499,546 353,750 331,099 1,236,064 1,359,290 1,589,814 1,690,389 10,000 932,841 847,206 80,827 384,042 90,827 1,316,883 847,206 89,500 1,366,553 2,369,000 100,000 750,000 750,000 590,542 8-23 65,200 89,500 601,011 2,369,000 100,000 750,000 250,000 292,000 175,000 500,000 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automoation Fund Superior Court Probate Superior Court Probation Services Taxpayer Information Fund Personnel Services Operating Expenses 5,368,253 312,576 1,259,063 8,753,833 726,502 655,440 1,000,000 1,029,423 1,071,488 500,000 75,537 603,542 173,000 177,700 409,100 267,619 569,500 Capital Equipment Total Expenditures Other 100,500 1,000,000 8,697,676 1,414,064 1,000,000 1,334,600 9,357,375 173,000 904,202 409,100 923,059 670,000 5,000 3,045,664 471,700 2,300,000 30,000 500,000 2,153,920 5,000 891,744 181,700 290,000 38,693,151 48,285,514 4,969,447 123,001 304,314 81,710 123,001 386,024 Regional Flood Control District Regional Flood Control District Grants 250,000 10,050,125 46,070 800,000 5,870,641 79,892 Total Regional Flood Control District 10,346,195 6,750,533 - 2,312,592 2,723,005 217,500 2,312,592 2,723,005 217,500 21,147,001 5,310,696 1,093,437 Transportation Grants 16,941,375 149,540 Total Transportation 17,090,915 26,457,697 1,093,437 - 44,642,049 113,261,498 114,949,198 6,457,242 5,000 234,672,938 Total Other Special Revenues Public Defender Public Defender Fill the Gap Public Defender Training Fund Total Public Defender Regional Flood Control District Canoa Ranch In-Lieu Fee Stadium District Stadium District Total Stadium District Transportation Transportation TOTAL SPECIAL REVENUE FUNDS 8-24 - 91,948,112 427,315 81,710 - - 509,025 1,050,000 15,920,766 125,962 - 17,096,728 5,253,097 - 5,253,097 39,181,813 5,460,236 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Total Expenditures Other DEBT SERVICE FUND Debt Service 114,953,822 114,953,822 114,953,822 114,953,822 145,815,785 145,815,785 - 145,815,785 145,815,785 Debt Service TOTAL DEBT SERVICE FUND - - Capital Projects 136,602 (136,602) TOTAL CAPITAL PROJECTS FUNDS 136,602 (136,602) - CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS Development Services Development Services Total Development Services Other Special Revenues Parking Garages Total Other Special Revenues Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service WW Regional Wastewater Reclamation Grants Total Regional Wastewater Reclamation TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 4,800,123 2,169,812 4,800,123 2,169,812 - - 6,969,935 6,969,935 346,102 1,649,321 15,000 372,066 2,382,489 346,102 1,649,321 15,000 372,066 2,382,489 33,693,183 48,696,816 1,502,357 47,187,449 30,864,693 131,079,805 30,864,693 70,185 252,673 33,763,368 48,949,489 1,502,357 78,052,142 162,267,356 38,909,593 52,768,622 1,517,357 78,424,208 171,619,780 451,094,521 388,966,861 9,204,055 339,198,815 1,188,464,252 (169,261) 8,333 (35,637) 1,756 508,933 21,823,461 58,621,280 857,879 17,316,505 4,776,075 322,858 INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Health Benefits Print Shop Risk Management Telecommunications 3,554,410 961,666 455,592 2,192,009 1,681,174 13,992,312 57,651,281 377,924 15,122,740 2,585,968 4,446,000 TOTAL INTERNAL SERVICE FUNDS 8,844,851 89,730,225 4,506,000 314,124 103,395,200 459,939,372 478,697,086 13,710,055 339,512,939 1,291,859,452 TOTAL ALL FUNDS 8-25 60,000               !"#$"%&'% %'("         )"'%&)*'"("'*$#+   !    # "# "" $% &     '  ('  #    )      *$'      '$ +  ) # #   ',-%+  )) )") )" )  ""    . -' /   0'& $ ('* ' +  ,.$  ' #  ) ('   1$   !  ")  ) ' "# "# ) -' # #  0 " " "# %&)"'%&)*'"("'*$#+ , -,  , -.  , -/0 ((!"$1+!'#+   ,*' '2!$       2!$ ,3&1& !     !'4*$  ,0     51 *' '2!$ ,0 6   $7 3 $-'4%,-'  '&$    2 ' %&((!"$1+!'#+ """ ""     " " "" #  "    )) ) ) "" ) #    ")) #  00-  -,  00 -0  #))  , 2!+$#3%4 $% &     1$      ' ' '  " " "  #) # " " "" 8 ' 9    8 ' : ;$$   ) 8 ' 0' " "  8! $ ) ) ")  "  " " ")# "#   " " " 5$2  ('   $ 1$'2  1$' ' 8-26               !"#$"%&'% %'(" &  %&2!+$#3%4         4" 4") 4" "  "  5,./-   5,/ - ,  5,..-,, "# #  ##  " " = = 6%&7'*$#+ * !  $<$ .$ & /     $.$ & ('+'$ !'  $  %&6%&7'*$#+  =  ) #) #)  .-./   -0,      "   #    -   !8&$#9':+  $9'  2!$  !' 1$'>%    - $ $ $2 ' - $> ? -'$   ) # 0    )## " " %&!8&$#9':+ , 0- / , ,  -  /5 , - / /5 , -/   = ) )    ) )#  /5 -  /-,, "'"%&'*$#!"+ $  !' .$ &  0      & -%+  0$' '   %&"'"%&'*$#!"+   ,-  /5 -/  - / /5 0-,  ;&$<7*%'$%"#+84"7+!(='<'%(+%"7%'("%&%'!'!"$"<- 8-27       /5 /-  -,, Pima County FY 2014/2015 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2010/2011 and ending with fiscal year 2014/2015. Revenues for fiscal years 2010/2011, 2011/2012 and 2012/2013 are based on audited actuals. Fiscal years 2013/2014 and 2014/2015 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2014/2015 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-24 through 9-30. Total Revenue General Fund ........................................................................................................... $ 521,973,094 Capital Projects ........................................................................................................ 30,756,351 County Free Library ................................................................................................. 34,481,797 Debt Service ............................................................................................................ 52,915,723 Development Services ............................................................................................. 6,792,000 Economic Development & Tourism ......................................................................... 1,226,077 Employment & Training ........................................................................................... 15,015,285 Environmental Quality .............................................................................................. 4,333,952 Fleet Services .......................................................................................................... 23,283,319 Health ...................................................................................................................... 19,231,696 Health Benefits Trust Fund ...................................................................................... 68,500,422 Other Special Revenue Funds ................................................................................. 87,086,935 Parking Garages ...................................................................................................... 2,712,675 Print Shop ................................................................................................................ 900,500 Regional Flood Control District ................................................................................ 23,738,867 Regional Wastewater Reclamation .......................................................................... 180,913,965 Risk Management .................................................................................................... 17,071,921 Stadium District ........................................................................................................ 2,656,135 Telecommunications Fund ....................................................................................... 5,380,914 Transportation .......................................................................................................... 50,978,362 9-1 Pima County FY 2014/2015 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2014/15 primary net assessed value is $7,518,481,988, a $40,647,109 decrease from fiscal year 2013/14. The primary tax rate for fiscal year 2014/15 is $4.2779 per $100 of net assessed value, a $0.6114 increase over fiscal year 2013/14, and more than the truth in taxation rate of $3.7633. Total budgeted primary property tax collections are $325,729,243, with current year collections of $310,564,759, delinquent taxes of $7,865,306, and interest and penalties on delinquent taxes totaling $7,299,178. Although the tax base decreased, budgeted tax revenues increase $40,229,048 between fiscal year 2013/14 and fiscal year 2014/15 as a result of the higher tax rate and higher collection rates. Licenses and Permits revenues for fiscal year 2014/15 are $2,976,590, an increase of $190,920 over fiscal year 2013/14, as slow population and income growth continues to offset the trend by cable TV subscribers to untaxed Internet services for their entertainment. Fiscal Year 2014/2015 Fines & Forfeits 0.86% Investment Earnings 0.05% Misc 1.03% Charges for Services 8.04% Intergov't 27.04% Licenses and Permits 0.57% Taxes 62.41% Intergovernmental revenues increase $9,390,098 to $141,162,509 in fiscal year 2014/15. With continued state and local economic growth, State Shared Sales Tax revenue is anticipated to be $106,640,000, a $7,340,000 increase over fiscal year 2013/14, while State Shared Vehicle License revenue increases by $768,000 to $24,100,000, offsetting the statutory 16.25 percent reduction in the tax base each year. State Shared Alcoholic Beverage License revenue increases by $12,000 to $77,000 due to continued growth in new restaurants and bars. Pima County unincorporated area Transient Lodging Excise Tax revenue increases $177,267 with slow growth in national and statewide demand for local tourism services. Federal Payments in Lieu of Taxes increase by $70,600 due to inflation. Elections revenues from local governments increase $974,900 in fiscal year 2014/15 as a result of primary and general elections being held in the same fiscal year under new law. State reimbursements for the 2014 primary and general elections increase by $223,000 while reimbursements from the City of Tucson decrease $291,000 as the City pays its own election costs. Federal revenue in Superior Court increases $104,973 because of greater Federal Child IV-D support reimbursement. Charges for Services revenues are $41,970,965 for fiscal year 2014/15, an increase of $6,825,924 over fiscal year 2013/14. Administrative overhead Contributions from Public Enterprises increase $6,227,955 over fiscal year 2013/14, with increases of $2,749,873 for Regional Wastewater Reclamation, $1,235,236 for County Free Library, $1,076,572 for Transportation, $333,866 for Development Services, $308,119 for Fleet Services, and $301,295 for Regional Flood Control, along with a decrease of $389,282 for the Health Benefits Insurance Trust Fund. 9-2 Pima County FY 2014/2015 Adopted Budget Justice Court fee revenues increase $980,020 primarily due to an increase in fines related to the new Public Service Center. Correctional Housing revenue increases $326,700 because of an increase in the housing reimbursement rate and a higher number of inmates. Recorder fees decrease $626,686 because of decreased document recording activity related to a sluggish housing market falling below expectations. Charges and fees for Forensic Science Center increase $330,000 due to contracted service agreements. Facility fees increase $198,850 because of increases in facility use and shooting range activity. The Photo Traffic Enforcement Program was discontinued resulting in a decrease of $532,531 in related court fees. Other departments anticipate a net $78,384 decrease in revenue for fiscal year 2014/15. Fines and Forfeits budgeted in fiscal year 2014/15 are $4,495,031, a decrease of $1,284,279 from fiscal year 2013/14. Discontinuance of the Photo Traffic Enforcement Program reduced revenue from fines by $1,279,279. Investment Earnings are $280,700 in fiscal year 2014/15, a $70,641 increase over fiscal year 2013/14 due to a slightly higher average yield assumption on general fund balances. Interest revenue for the Office of Medical Services decreases by $11,859 as the note payable from UPI/UPH was paid off in fiscal year 2013/14. Miscellaneous revenues decrease $869,964 to $5,358,056 in fiscal year 2014/15. Non Departmental miscellaneous revenue decreases by $802,560, which consists of an $854,500 decrease due to discontinuance of the Photo Traffic Enforcement Program and a $51,940 increase in PCWIN Radio Loan repayments. Facilities Management revenue decreases $119,478, with a $113,674 decrease from fewer tenants occupying the Bank of America Building and a $5,804 decrease due to lower electricity and operations and maintenance charges to non-County tenants. Information technology revenue increases $57,154 because of increased cell tower and building antenna site rent and $50,104 for reimbursements from Drexel Heights Fire District for CAD at PECOC. Expected decreased reimbursements for school district elections and other services lower School Superintendent revenue by $73,000, while greater cell phone reimbursements increase Sheriff revenue by $50,000. Superior Court Mandated Services anticipates $47,000 additional revenue due to greater reimbursements for lengthy jury trials. Human Resources revenue decreases $50,000 due to lower attraction ticket sales. Other departments anticipate a net decrease of $29,184 in miscellaneous revenues for fiscal year 2014/15. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-24 through 9-30. Note: Other funding sources include operating transfers in of $7,838,672. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Taxes 301,491,247 291,646,744 281,017,488 285,500,195 325,729,243 2,681,142 2,699,499 2,815,691 2,785,670 2,976,590 122,951,785 127,029,138 131,983,642 131,772,411 141,162,509 35,360,431 39,303,701 32,801,652 35,145,041 41,970,965 5,343,756 5,213,090 4,798,692 5,779,310 4,495,031 418,038 620,684 591,699 210,059 280,700 Miscellaneous 4,734,065 14,256,355 11,561,051 6,228,020 5,358,056 Total Revenue 472,980,464 480,769,211 465,569,915 467,420,706 521,973,094 Licenses & Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings 9-3 Pima County FY 2014/2015 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $18,767,639 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $7,234,000 in state transportation enhancement program funds, grants, and reimbursements and $1,026,738 in city participation. Reductions in revenue from prior year are due to the decreases of $10,999,912 in the RTA sales tax and $1,223,262 in City Revenue partially offset by a $5,389,182 increase in State Revenue. Fiscal Year 2014/2015 Charges for Services 9.76% Investment Earnings 0.79% Misc. 1.56% Charges for Services of $3,003,300 represent impact fees collected for new development and contributions from developers and other outside sources. Investment Earnings are budgeted at $243,494 for interest earned on department fund balance and from the Local Government Investment Pool. Intergov't 87.89% Miscellaneous revenues of $481,180 includes private contributions of infrastructure enhancements from developers which decreased $652,279 from fiscal year 2013/14. Note: Other funding sources include general obligation bond proceeds of $18,681,000 and certificates of participation proceeds of $60,000,000. Total operating transfers of $41,312,487 consist of $10,095,839 from Regional Flood Control District, $5,714,215 from Transportation, $18,121,590 from Transportation Grants, $109,130 from Development Services Department, $51,356 from Environmental Quality, $3,365,400 from General Fund, $271,207 from Health, $203,269 from Risk Management, $750,000 from Elections Grants, $972,170 from Library District, $300,000 from Parks and Recreation Grants, $1,000,000 from Parks Special Programs, $315,000 from Parking Garages, and $43,311 from the Regional Wastewater Reclamation Fund. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 47,288,443 44,141,137 33,358,559 33,862,369 27,028,377 Charges for Services 3,894,647 3,079,584 4,770,271 2,376,867 3,003,300 Investment Earnings 264,503 698,489 533,499 565,100 52,012,693 564,659 48,483,869 2,811,222 41,473,551 Intergovernmental Miscellaneous Total Revenue 9-4 243,494 1,133,459 37,372,695 481,180 30,756,351 Pima County FY 2014/2015 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2014/15 secondary net assessed value is $7,522,893,581 which amounts to a decrease of $67,652,694 or 0.89 percent from the fiscal year 2013/14 valuation. The tax rate for fiscal year 2014/15 is $0.4353 per $100 of net assessed value, an increase of $0.0600 over fiscal year 2013/14. Total secondary property tax collections are budgeted at $32,666,797, with current year collections of $31,850,327 and delinquent taxes of $816,470. (The current year collections reflect expected collection rates.) Fiscal Year 2014/2015 Fines and Forfeits 1.74% Investment Earnings 0.15% Intergov't 1.90% Misc. 1.48% Intergovernmental revenues consist of $570,000 in federal and state grants for various Taxes library projects and $85,000 for various 94.73% expense reimbursements from the city of Tucson. The $265,000 increase over fiscal year 2013/14 is due to additional grant funding. Fines and Forfeits represent library fines. The $50,000 decrease from fiscal year 2013/14 is due to waiving fines on children and teen materials. Investment Earnings represent interest from the Treasurer’s commingled interest distribution. Miscellaneous revenues represent collections, donations, and non-government grants. The significant increase in revenue in fiscal year 2011/12 reflects a new revenue source from the Federal Communications Commission (FCC) Erate Program which provides for affordable telecommunications across the country. The decrease from fiscal year 2012/13 is the result of fluctuations in collections from the FCC Erate Program. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 28,547,364 29,274,037 28,078,352 28,603,438 32,666,797 Intergovernmental 366,197 466,944 448,771 390,000 655,000 Fines and Forfeits 687,900 638,783 597,889 650,000 600,000 83,772 127,224 99,367 50,000 50,000 Miscellaneous 331,191 703,790 633,955 430,000 510,000 Total Revenue 30,016,424 31,210,778 29,858,334 30,123,438 34,481,797 Taxes Investment Earnings 9-5 Pima County FY 2014/2015 Adopted Budget DEBT SERVICE Debt Service Fund Property Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2014/15 secondary net assessed value is $7,579,898,868, which amounts to a decrease of $43,792,412 from the fiscal year 2013/14 statutory valuation. The tax rate for fiscal year 2014/15 is $0.7000 per $100 of net assessed value. This is a $0.08 decrease from the fiscal year 2013/14 rate of $0.7800. Total secondary property tax collections are budgeted at $52,915,723, with current year collections of $51,218,078 and delinquent taxes of $1,697,645. (The current year collections reflect expected collection rates.) Fiscal Year 2014/2015 Intergovernmental revenues are derived from federal, state, and city in lieu payments. Investment Earnings are from Government Investment Pool interest. Property Taxes 100% Local Note: Other funding sources include operating transfers in from County Free Library of $88,422, Development Services of $15,421, Fleet Services of $2,176,926, General Fund of $12,858,993, Health of $53,380, Health-PACC of $17,376, Parking Garages $1,003,698, Print Shop of $2,229, Regional Flood Control of $50,068, Regional Wastewater Reclamation of $27,407,703, Risk Management of $29,023, Stadium District of $10,994, Telecommunications of $12,559 and Transportation of $19,101,496. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Property Taxes 69,307,873 66,148,045 63,317,121 59,611,817 52,915,723 18,448 11,166 23,025 350,332 242,234 334,275 69,676,653 66,401,445 63,674,421 59,611,817 52,915,723 Intergovernmental Investment Earnings Total Revenue 9-6 Pima County FY 2014/2015 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $6,099,560 of building permit fees. The $914,560 increase is due primarily to an anticipated increase in construction activity. Fiscal Year 2014/2015 Investment Earnings 0.22% Intergovernmental has no revenue budgeted since the solar program federal grant as part of the American Recovery and Reinvestment Act was not extended after the fiscal year 2011/12. Misc. 0.18% Charges for Services 9.79% Charges for Services include $416,160 for development review fees; $248,880 for planning and zoning review fees. Investment Earnings of $15,000 are expected in fiscal year 2014/15. Licenses and Permits 89.81% Miscellaneous revenues of $12,400 come from various sources: employee reimbursements and other cost recovery; enforcement of violations; sale of electronic reports; and the sale of reports, maps, and books. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 4,913,412 5,322,496 5,873,656 5,185,000 6,099,560 Intergovernmental 164,793 105,105 Charges for Services 774,587 750,540 645,623 618,000 665,040 Investment Earnings 16,998 15,453 18,256 15,000 15,000 Miscellaneous 231,176 39,232 59,773 18,700 12,400 Total Revenue 6,100,966 6,232,826 6,597,308 5,836,700 6,792,000 Licenses and Permits 9-7 Pima County FY 2014/2015 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The increase of $33,765 over fiscal year 2013/14 reflects a 3.23 percent increase in hotel and motel occupancy rates due to an improving economy. Fiscal Year 2014/2015 Misc. 11.82% Investment Earnings 0.08% Investment Earnings of $1,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Miscellaneous represents revenues from seven County leased properties used for Intergov't recreational and tourism purposes and 88.10% reimbursements for assisting outside agencies with advertising cooperatives. The $115,414 decrease from fiscal year 2013/14 reflects the loss of rent from office space and leased properties. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). Note: Other funding sources include an operating transfer of $651,759 from the General Fund to fund eight outside agencies. Revenue Object Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 894,555 1,009,883 1,005,738 1,046,400 1,080,165 1,834 2,018 2,679 1,500 1,000 254,013 293,702 293,932 260,326 144,912 1,150,402 1,305,603 1,302,349 1,308,226 1,226,077 9-8 Pima County FY 2014/2015 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. Funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Fiscal Year 2014/2015 Misc. 7.16% Service demands have continued to increase due to poverty levels and population increases. Amounts received fluctuate from year to year. The increase over fiscal year 2012/13 to fiscal year 2013/14 was the result of an anticipated increase in federal grants. Intergov't 92.84% Miscellaneous revenues are primarily other non-government grants and donations and vary widely from year to year. Note: Other funding sources include an operating transfer of $174,542 from the General Fund to pay for the department’s required matched share for grant expenditures. Revenue Object Intergovernmental FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 15,639,223 14,812,731 13,894,994 16,559,659 13,939,479 Investment Earnings 119 Miscellaneous 207,984 325,928 835,122 Total Revenue 15,847,207 15,138,778 14,730,116 9-9 1,075,806 16,559,659 15,015,285 Pima County FY 2014/2015 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Fiscal Year 2014/2015 Licenses and Permits revenues include $1,591,000 from air quality inspection and application fees, and $774,700 from review and inspection of water, septic, and sewer plans and systems. The increase of $361,000 from prior year is due to an increase in fees to expand the Air Quality Program for fiscal year 2014/15. Misc. 0.42% Investment Earnings 0.53% Intergovernmental revenues consist of $1,100,000 in state tire recycling program Intergov't payments, $618,952 in federal grants, and 44.46% $192,000 in state program funding and grants. There is an additional $16,110 in funding from other state grant programs in fiscal year 2014/15. Licenses and Permits 54.59% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2013/14 and 2014/15. Investment Earnings of $23,000 are expected in fiscal year 2014/15 from the Local Government Investment Pool. Miscellaneous revenues include $7,050 from requests for public records, and $10,100 from employee reimbursements, stale dated warrants and other cost recoveries. An additional $1,040 is expected for late fees and interest on late fees. Note: Other department funding sources include operating transfers from the General Fund of $403,214 to fund air quality programs and of $245,515 to fund the Wildcat Dump Program. Note: After adoption of the fiscal year 2013/14 Budget, solid waste services were privatized and the solid waste functions became part of the Environmental Quality department. The history of fiscal years through FY 2013/14 included the Solid Waste special revenue fund, which has no planned future revenues or expenditures, and Tire Recycling Program special revenue fund . Revenue Object FY 2010/2011 FY 2011/2012 Licenses and Permits 2,032,601 2,161,654 2,278,363 2,004,700 Charges for Services 3,641,172 3,486,368 3,578,205 3,478,700 Intergovernmental 1,710,452 1,683,510 2,406,040 1,857,340 1,927,062 Fines and Forfeits 118,500 12,120 1,925 20,825 23,823 34,141 27,000 23,000 Miscellaneous 111,233 355,355 61,462 426,700 18,190 Total Revenue 7,634,783 7,722,830 8,360,136 7,794,440 4,333,952 Investment Earnings 9-10 FY 2012/2013 FY 2013/2014 FY 2014/2015 2,365,700 Pima County FY 2014/2015 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent $1,325,500 in revenue from fuel and maintenance provided to other government agencies and the increase is due to higher fuel costs and maintenance charges. Charges for Services revenues include $18,130,219 in fees received from other County departments for the use of vehicles and $3,450,000 for reimbursements for the cost of fuel, parts, and labor for County equipment. The increases in fiscal years 2012/13 are due to higher fuel costs, maintenance, and depreciation. In fiscal year 2013/14 vehicle rates were adjusted up primarily due to fuel costs, maintenance, depreciation on new vehicles, and debt service costs for a new fleet service facility. In fiscal year 2014/15 the County has changed to a fixed monthly vehicle charge plus actual fuel charges, replacing the average cost per mile with a minimum usage charge. The change is considered to be a fairer representation of vehicle cost resulting in a decrease of $1,654,033, or 7.1%, from the prior year. Fiscal Year 2014/2015 Investment Earnings 0.73% Misc. 0.89% Intergov't 5.69% Charges for Services 92.69% Investment Earnings of $170,000 are expected from the Treasurer’s commingled interest distribution. The increase from fiscal year 2013/14 is due to an expected higher cash balance. Miscellaneous revenue includes $207,600 from insurance companies and individuals for accident related repairs to County vehicles, and for metals recycling, and expense reimbursements. Note: Other funding sources include transfers in from Capital Projects of $6,823,967. Revenue Object Intergovernmental FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 1,166,730 1,361,888 1,322,178 1,125,000 1,325,500 Charges for Services 12,863,640 16,304,631 21,550,140 23,234,252 21,580,219 Investment Earnings 44,545 278,789 24,025 164,000 170,000 591,041 132,347 217,694 154,700 207,600 3,021 162,981 150,000 18,080,676 23,277,018 24,827,952 Miscellaneous Capital Contributions Total Revenue 14,665,956 9-11 23,283,319 Pima County FY2014/2015 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal care licensing fees also generate revenue. Intergovernmental revenues include grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Revenues are also derived from animal care services provided to incorporated municipalities including the city of Tucson. The unusual revenue in FY 2011/2012 was due to the American Recovery and Reinvestment Act funded Communities Putting Prevention to Work grant. Fiscal Year 2014/2015 Fines and Forfeits 0.65% Charges for Services 15.37% Misc 3.02% Licenses and Permits 11.49% Intergov't Charges for Services include services that 69.47% range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Investment Earnings is interest earned on department fund balances but historically has not been budgeted. Miscellaneous revenues include donations, postage, copying services, bad check collections, stale dated warrants, and local program funding. Increased donations are budgeted for FY 2014/2015. Note: Other funding sources include General Fund support for Health of $13,458,296. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 2,967,399 2,181,666 2,225,673 2,210,201 2,210,574 12,522,128 25,531,966 11,265,323 11,903,569 13,360,164 2,764,026 2,810,905 2,626,937 2,963,614 2,955,956 204,480 158,892 160,765 125,970 124,769 16,775 11,301 8,483 278,150 18,752,958 589,840 31,284,570 609,353 16,896,534 509,772 17,713,126 580,233 9-12 19,231,696 Pima County FY 2014/2015 Adopted Budget HEALTH BENEFITS TRUST FUND Internal Service Fund Fiscal Year 2014/2015 Charges for Services include $16,741,289 from employee contributions and premium payments, and $51,541,633 from Pima County employer contributions to the fund. The fund is responsible for providing and managing healthrelated benefits for employees and their families including medical and dental health insurance, life and other types of insurance, the employee wellness program, and the employee assistance program. Investment Earnings 0.06% Misc 0.26% Investment Earnings in fiscal year 2014/2015 are estimated to be $42,500, an increase of more than $40,000, due to increased cash balances and to accumulation for the required cash reserve. Charges for Services 99.68% Miscellaneous revenues in fiscal year 2014/2015 are estimated to be $175,000 from rebates and refunds. Note: Pima County has been strategically working on long-term approaches to reduce the rising cost of healthcare while still providing comprehensive healthcare for County employees. In fiscal year 2013/2014 it became a financially sound decision to transition to a self-insurance model for County medical coverage via an internal service fund. This new internal service fund began July 1, 2013. By law, the fund must have a funded reserve for claims. The fund received a $3,500,000 short-term loan in fiscal year 2013/2014 from the PHS Transition Fund which was repaid by the end of the fiscal year and a loan of $10,000,000 from the Self-Insurance Reserve Fund which will be repaid in the future. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 (1) 64,326,333 68,282,922 Investment Earnings 2,218 42,500 Miscellaneous 9,477 175,000 64,338,028 68,500,422 Charges for Services Total Revenue (1) 9-13 FY 2014/2015 Pima County FY 2014/2015 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2014/2015 and state funds received under County Law Investment Misc Enforcement Antiracketeering $1,200,000; Earnings 9.13% 0.28% County Attorney Criminal Justice Enhancement $485,590; Fill the Gap funds for County Attorney, Fines and various courts, and Indigent Defense Forfeits 3.15% $1,805,912; County Attorney Victim Witness Compensation $69,100; Sheriff Criminal Justice Enhancement $400,000; Sheriff AZ Traffic Violations $100,000; Sheriff State RICO funds $100,000; Juvenile Court Title IV-E funding Charges for $125,000; Public Defender Training $80,900; Services Legal Defender Training $23,452; the Clerk of 11.45% the Superior Court Child Support Incentive, $27,000, County Attorney Employer Sanctions $100,000, Housing Trust Fund $100,000, and Justice Courts FARE funding $15,000. Grants budgeted in Other Special Revenue Funds include Community Development Block Grants Intergov't 75.99% $4,929,901; County Attorney $2,669,412, Juvenile Court $8,965,962; Sheriff $8,697,676; Superior Court $10,280,434; Emergency Management/Homeland Security $1,616,999; Elections $804,067; Office of Medical Services $116,571; Justice Courts Tucson $146,195; Natural Resources Parks & Recreation $49,487; Recorder $88,500; School Reserve Fund $1,869,000; and Transportation grants $21,313,851. The increase of $2,818,457 or 4.4%, over fiscal year 2013/14 is attributable to an expansion in Transportation Grants. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $300,000, Child Support Visitation Program $125,600, Conciliation Court $537,000, Law Library $260,000 and Probation Services $1,990,200; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, Document Storage and Retrieval $395,000, and Address Confidentiality Fee $2,040; Forensic Science Center $15,000; Juvenile Court Probation Services $260,827; Justice Courts Tucson Time Pay Fees $250,000, Automation Fund $450,000, and Address Confidentiality Fees $200; Justice Courts Ajo Time Pay Fees $7,000, Automation Fund $8,000 and FARE Special Revenue $1,000; Justice Courts Green Valley Time Pay Fees $5,800, Automation Fund $15,000, FARE Special Revenue $2,000, Photo Traffic Enforcement $4,000 and Address Confidentiality $100; Parks Special Programs $61,250; the Treasurer Taxpayer Information Fund $85,000; Recorder Document Storage and Retrieval $825,400; OEM Radio System $2,579,076; and Sheriff Commissary Operations $1,318,000. The increase over fiscal year 2013/14 of $2,053,712 or 25.9% is primarily from the planned full implementation of the Office of Emergency Management Radio System. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Antiracketeering $2,500,000, Bad Check Program $160,800, and Victim Witness Compensation $20,000; Justice Courts $1 Allocation $50,000; and Juvenile Court Victim Restitution fines $8,000. 9-14 Pima County FY 2014/2015 Adopted Budget Investment Earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $50,000, Local Court Automation Fund $30,000, Child Support Incentive $2,800, Judicial Collection Enhancement $90 and Document Storage and Retrieval $3,500; County Attorney Law Enforcement Antiracketeering Fund $60,000, Criminal Justice Enhancement $2,000, Bad Check Program $300, Consumer Protection $500, Employer Sanctions $3,000, Fill The Gap $4,000, and Victim Restitution $10,000; Elections Grants $7,183; Indigent Defense Fill the Gap $3,700 and Indigent Defense Training Funds $540; Superior Court Local Automation Fund $5,000, Courts Fill The Gap $8,000, Conciliation $4,000, Child Support Visitation $1,300, Law Library $2,700, Probate $125, and Probation Services $10,800; Sheriff Criminal Justice Enhancement $3,000, Commissary Operations $2,000, and Inmate Welfare Fund $5,000; Recorder Document Storage and Retrieval $4,500, and Recorder Grants $1,000; Juvenile Court Probation Services $2,450, Title IV-E $5,000, Grants $528, and Victim Restitution $400; Facilities Renewal Fund $5,085; Parks & Recreation Grants $858; Treasurer Taxpayer Information Fund $2,500; and Forensic Science Special Revenue $165. Budgeted interest decreased for fiscal year 2014/15 by $127,635 due to lower fund balances overall. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,250,000 and Victim Witness Compensation $100,000; Superior Court Conciliation $1,500, Probation Services $10,000, and the Superior Court Law Library $40,000; Juvenile Court Victim Restitution ($3,500); Facilities Renewal Fund $2,070,300; Forensic Science Special Revenue $35,550; Taxpayer Information Fund $15,000; Sheriff Commissary Operations $630,000 and Inmate Welfare Fund $85,000; Office of Emergency Management $31,296; Parks Special Programs $321,601; Public Defender Training Fund $500; School Reserve Fund $500,000; and Community Development grants, $861,562. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,226,077. This fund is shown elsewhere in this section. Total Other Special Revenue Funds and Grants, as presented on the Summary of Revenues by Fund and Category page 8-12, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2014/15 is $88,313,012. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 53,263,827 64,426,721 56,546,420 63,361,552 66,180,009 8,099,129 7,944,720 8,400,541 7,917,781 9,971,493 Fines and Forfeits 428,959 4,226,061 4,343,799 2,507,580 2,738,800 Investment Earnings 319,963 217,030 389,259 375,459 247,824 Miscellaneous 7,335,689 8,198,550 6,052,128 7,789,328 7,948,809 Total Revenue 69,447,567 85,013,082 75,732,147 81,951,700 87,086,935 Intergovernmental Charges for Services 9-15 Pima County FY 2014/2015 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues include $241,140 from charging County departments for parking fleet vehicles in County owned parking facilities and $270,000 in bus pass collections from County Employees. Prior to fiscal year 2014/15 bus pass revenues were budgeted in Human Resources. Fiscal Year 2014/2015 Charges for Services 18.84% Investment Earnings of $26,796 are from the Treasurer’s commingled interest distribution. Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, BLevel parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, Bank of America Building parking garage, Old Courts Building parking lot, and Sixth Avenue and Broadway parking lot. Miscellaneous revenues increased due to the expected opening of the Public Service Building parking garage. Revenue Object FY 2010/2011 Investment Earnings 0.99% Misc. 80.17% FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Charges for Services 249,231 258,164 263,833 248,580 511,140 Investment Earnings 16,534 19,255 27,386 26,796 26,796 Miscellaneous 1,821,957 2,001,121 1,966,641 1,949,097 2,174,739 Total Revenue 2,087,722 2,278,540 2,257,860 2,224,473 2,712,675 9-16 Pima County FY 2014/2015 Adopted Budget PRINT SHOP Internal Service Fund Fiscal Year 2014/2015 Charges for Services revenues consist of fees paid by other County departments for various printing services, services provided to non-County organizations, and the sale of reports and atlases to the public. Investment Earnings 0.04% Investment Earnings revenues are earned on fund cash balance. Charges for Services 99.96% Note: Beginning in fiscal year 2011/12, the Print Shop is under the operational control of Finance & Risk Management. Program information is presented there. Prior to fiscal year 2012/13, the Print Shop was named Graphic Services Production. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Charges for Services 1,010,150 922,719 882,069 900,000 900,100 Investment Earnings 723 747 1,184 400 400 1,010,873 923,466 883,253 900,400 900,500 Total Revenue 9-17 Pima County FY 2014/2015 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and secured personal property. The fiscal year 2014/15 secondary net assessed value of real and secured personal property is $6,767,457,872, which is a decrease of $998,769 from the fiscal year 2013/14 final valuation. The tax rate for fiscal year 2014/15 is $0.3035 per $100 of net Intergov't 0.45% assessed value and is an increase of $0.0400 over the rate used in fiscal year 2013/14. Total secondary property tax collections are budgeted at $20,469,675 with current year collections of $19,903,103 and delinquent taxes of $566,572. (The current year collections reflect expected collection rates.) Fiscal Year 2014/2015 Charges for Services 12.93% Misc. 0.23% Investment Earnings 0.15% Intergovernmental revenue for fiscal year 2014/15 is budgeted at $107,747. Federal EPA grants of $67,747 will fund the Living River Taxes 86.24% Project. Revenue in fiscal year 2010/11 resulted from a co-operative effort with the state for a US Fish and Wildlife grant that ended in August 2010 to fund the County’s ecological multi-species monitoring plan and program. Charges for Services revenue for fiscal year 2014/15 is primarily the Army Corps of Engineers compensatory in-lieu fee program of $3,000,000, in cooperation with Tucson Audubon society for the Canoa Ranch project. The additional $70,000 is from the sale of various manuals and fees collected inlieu of detention systems. Investment Earnings of $35,000 are expected in fiscal year 2014/15 from the Local Government Investment Pool. Miscellaneous revenues include $55,000 from rentals of property and $345 collected from property owners for disturbance of protected riparian habitats. Memo Revenue in 2010/11 is for the sale of land. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 22,275,437 20,256,094 19,111,261 18,208,026 20,469,675 Intergovernmental 52,381 3,777 66,247 87,475 107,747 Charges for Services 72,437 86,441 164,673 25,000 3,070,000 18,946 1,125 Taxes Licenses and Permits 1,100 Investment Earnings 69,796 131,883 126,105 35,000 35,000 Miscellaneous 99,590 78,751 83,649 60,388 55,345 20,575,892 9-18 19,553,060 18,415,889 23,738,867 Memo Revenue Total Revenue 13,300 22,582,941 Pima County FY 2014/2015 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Fiscal Year 2014/2015 Licenses and Permits revenues of $16,000 are initial application fees for industrial users of wastewater treatment systems. Investment Earnings 0.26% Charges for Services consist of sewer user fees of $161,802,617 which is an increase of $1,831,943, sewer connection fees of $13,019,091 which is a decrease of $3,564,585, and sanitation fees of $310,000, and small construction activity permits of $100,000, each unchanged from the prior fiscal year. In March of 2010, the Board of Supervisors approved rate increases beginning fiscal year 2011/12, with connection fee rates based on water meter size rather than fixture unit equivalents. Effective July 2013, the fixed monthly service fee increased by $0.77, and the volume rate increased by 10%. Misc. 0.10% Capital Contributions 2.76% Licenses & Permits 0.01% Fines and Forfeits 0.01% Charges for Services 96.86% Fines and Forfeits consist of industrial pretreatment fines of $22,000 assessed against various commercial customers of Wastewater Reclamation. Investment Earnings decreased to $464,257 due to lower cash balances. Miscellaneous revenue consists of grant funds of $100,000, and interest penalties on connection fees and rental property of $80,000. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources of $80,000,000 include Sewer System Revenue Obligations proceeds of $20,000,000, and certificates of participation proceeds of $60,000,000 via an Operating Transfer. FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Licenses and Permits 15,525 12,631 12,175 16,000 16,000 Charges for Services 147,979,481 154,092,548 156,529,177 176,964,350 175,231,708 14,606 495,456 8,769 22,000 22,000 621,761 847,516 885,132 850,000 464,257 Miscellaneous 1,206,678 155,685 339,079 80,000 180,000 Capital Contributions 4,027,186 2,570,618 3,564,417 5,000,000 5,000,000 153,865,237 158,174,454 161,338,749 182,932,350 180,913,965 Revenue Object Fines and Forfeits Investment Earnings Total Revenue 9-19 FY 2014/2015 Pima County FY 2014/2015 Adopted Budget RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,199,530, liability $8,261,224, unemployment insurance $461,421, environmental damage $414,059, and property damage $1,765,000. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Fiscal Year 2014/2015 Investment Earnings 4.84% Misc. 0.84% Investment Earnings of $826,890 are expected from the Local Government Investment Pool for the Trust Fund Reserve. Charges for Services 94.32% Miscellaneous revenues in fiscal years 2010/11 and 2011/12 include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal years 2012/13, 2013/14 and 2014/15 include property rent, restitution, judgments, and County reimbursement payments. FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Charges for Services 21,085,392 19,182,358 16,412,130 15,792,098 16,101,234 Investment Earnings 443,675 962,531 261,954 857,927 826,890 347,658 21,876,725 202,423 20,347,312 143,872 16,817,956 192,880 16,842,905 143,797 17,071,921 Revenue Object Miscellaneous Total Revenue 9-20 Pima County FY 2014/2015 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a car rental surcharge and a recreational vehicle space surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,455,000 for car rentals and at $135,000 for recreational vehicle space surcharges. The decrease of $62,000 from fiscal year 2013/14 is mainly due to increased spending on new vehicles slowing the growth in vehicle rental charges and continued high motor fuel prices and demographic trends that negatively affect the recreational vehicle surtax. Fiscal Year 2014/2015 Interest 0.80% Charges for Services 39.34% Intergov't 59.86% Charges for Services revenues represent fees received for the use of the Stadium’s facilities for various sports leagues, tournaments, meetings, fundraisers, and parties. The increase of $892,000 over fiscal year 2013/14 reflects $437,000 additional income from special events scheduling, field usage, rentals of the Stadium, and $455,000 from facility rental which was posted in miscellaneous revenue in fiscal year 2013/14. Investment Earnings of $21,135 are expected from the Treasurer’s commingled interest distribution. Miscellaneous revenues include fees received for the use of the facilities for soccer and baseball leagues, special events, and utility cost reimbursements. Special events include concerts, car shows, and other similar activities. In fiscal year 2012/13 and 2014/15 miscellaneous revenues were included in charges for services. Note: Other funding sources include operating transfers from the General Fund for the following: $2,295,351 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,058,002 for maintenance of the baseball practice fields; and $189,602 from the Regional Flood Control District for operation of the Kino Ecosystem Restoration Project; and $2,177,931 continued support to subsidize the operation and maintenance of the Kino Sports Complex. FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 1,537,706 1,609,319 1,535,166 1,652,000 1,590,000 Charges for Services 116,733 218,840 935,971 153,000 1,045,000 Investment Earnings 24,566 21,167 22,701 21,135 21,135 Miscellaneous 402,570 1,129,942 4,469 455,000 Total Revenue 2,081,575 2,979,268 2,498,307 2,281,135 Revenue Object Intergovernmental 9-21 2,656,135 Pima County FY 2014/2015 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Fiscal Year 2014/2015 Charges for Services includes combined basic telephone and network infrastructure charges of $5,006,117, and wireless radio maintenance and repair charges of $299,616. The decrease of $658,476 in Wireless Services is due primarily to the replacement of the legacy wireless system by the new PCWIN system in the Office of Emergency Management and Homeland Security (OEM) as of March 2014. This fund will continue to provide repair and maintenance on the new mobile radios. Investment Earnings 0.03% Misc 1.37% Investment Earnings decreased due to an expected decrease in cash balance. Miscellaneous revenues are for weather radio transmitter maintenance and fees from nonCounty users of radios. Revenue Object Charges for Services 98.60% FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 Charges for Services 4,523,968 4,813,400 5,409,182 5,941,598 5,305,733 Investment Earnings 21,564 18,238 19,454 15,200 1,711 Miscellaneous 82,627 74,758 87,384 63,935 73,470 Total Revenue 4,628,159 4,906,396 5,516,020 6,020,733 5,380,914 9-22 Pima County FY 2014/2015 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2014/2015 Licenses and Permits revenues include $1,119,073 in permits and inspection fees, and for the use of rights of way. Charges for Services 0.34% Intergovernmental revenues consist primarily of $37,568,408 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $11,580,941 of state shared Vehicle License Tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a decrease of $84,491 from fiscal year 2013/14. Federal Operating revenue is $174,358. Investment Earnings 0.16% Misc 0.56% Licenses and Permits 2.19% Charges for Services include $161,000 in impact fees and highway and street fees Intergov't 96.75% charged to newly constructed subdivisions, $10,000 from the abandonment of County property and rights of way, and $650 from sale of electronic data. The increase of $60,700 is due to an increase in highway and street fees. Investment Earnings of $80,000 are expected in fiscal year 2014/15 from the Local Government Investment Pool. Miscellaneous revenue includes $155,544 in earnings from County rental properties, $125,388 in reimbursements for damages to property and telephone calls, and $3,000 in late fees, miscellaneous interest, and fines reimbursements. Note: Other funding sources include operating transfers of $5,120,662 from the General Fund, which reflects $5,000,000 for pavement preservation and $120,662 for graffiti abatement. FY 2011/2012 FY 2012/2013 FY 2013/2014 FY 2014/2015 810,860 1,096,770 1,050,234 1,110,800 1,119,073 51,325,803 46,022,527 48,128,674 49,233,840 49,323,707 Charges for Services 185,027 139,813 328,702 110,950 171,650 Investment Earnings 142,967 123,464 140,469 120,000 80,000 Miscellaneous 249,770 622,980 248,846 301,287 283,932 Total Revenue 52,714,427 48,005,554 49,896,925 50,876,877 50,978,362 Revenue Object Licenses and Permits Intergovernmental FY 2010/2011 9-23 Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 SOURCE OF REVENUES ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 CHANGE EXPLANATION GENERAL FUND 9-24 Assessor Other Miscellaneous Revenues Clerk of the Board Alcoholic Beverages General Government Fees Clerk of the Superior Court Federal Revenue General Government Fees Other Miscellaneous Revenues Court Fees Investment Earnings Other Fines & Forfeits Fines Communications Office Interdepartmental Charges Other Miscellaneous Revenues Constables Court Fees Miscellaneous Contract Attorney Court Fees County Attorney Other Fines & Forfeits Other Miscellaneous Revenues Elections State Revenue General Government Fees City Participation Other Local Governments Other Miscellaneous Revenues Facilities Management Rents and Royalties Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center General Government Fees Charges for Services Miscellaneous 3,000 3,000 - 2,000 100 2,000 100 - 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 - 76,086 500 - 323,490 37,900 323,490 37,900 - 823,454 823,454 - 40,000 40,000 - 40,000 (40,000) 2,900 291,000 34,000 100 223,000 3,000 1,008,900 100 223,000 100 (291,000) 974,900 - State reimbursement payments for primary election 110k, and general election 113k Higher expected revenues based on experience City of Tucson to conduct own elections under new law Higher anticipated election revenues due to primary and general elections in same year under new law 2,795,609 261,190 2,681,935 255,386 (113,674) (5,804) Fewer tenants at Bank of America Building Decrease in electricity and O&M charges to non County tenants 25,000 25,000 103,500 1,380,000 26,750 5,500 1,710,000 40,200 (76,086) (500) Changed to become part of central cost allocation rather than direct interdepartmental charges None budgeted, billing methods being analyzed Reclassified adult diversion restitution Reclassified adult diversion restitution (98,000) 330,000 13,450 FY 13/14 budgeted revenues belonged in Charges for Services Increase in revenue due to contracted service agreements Increased fees earned for use of autopsy room Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 SOURCE OF REVENUES General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Investment Earnings Other Miscellaneous Revenues Sales & Use Tax State Revenue Taxes/Int on Delq Pers Prop Tax Taxes/Int on Delq Real Prop Tax Taxes/Penalties Delq Per Prop Tx Taxes/Penalties Delq Real Prop Tx Taxes/Personal Property Taxes/Real Property 9-25 Transient Lodging Tax Human Resources General Government Fees Charges for Services Miscellaneous Information Technology General Government Fees Miscellaneous Rents and Royalties Justice Court Ajo State Revenue General Government Fees Court Fees Justice Courts - Fines Other Miscellaneous Revenues Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 CHANGE 63,000 23,332,000 2,759,170 45,000 14,693,130 1,964,400 75,000 24,100,000 2,951,090 47,000 20,921,085 2,035,000 12,000 768,000 191,920 2,000 6,227,955 70,600 775,704 192,500 946,375 275,000 170,671 82,500 150,000 99,300,000 152,566 106,640,000 2,566 7,340,000 7,500 334,781 7,379,049 45,502 1,002,929 9,409,113 267,328,821 3,000 438,462 6,009,494 851,222 11,017,985 307,412,080 (4,500) 103,681 (1,369,555) (45,502) (151,707) 1,608,872 40,083,259 2,223,600 2,295,351 1,000 150,000 100,000 (1,000) (50,000) 20,596 2,105 534,147 20,000 52,209 591,301 (596) 50,104 57,154 15,352 3,500 23,414 195,839 350 15,352 3,500 23,414 195,839 350 21,060 51,480 250,000 21,060 31,500 225,000 168,000 900,000 2,030,500 2,672,192 40,000 6,000 50,000 168,000 900,000 3,030,500 2,672,192 40,000 6,000 50,000 71,751 EXPLANATION Increase from new restaurant & bar business startups as economy continues growing Growth in local population and new vehicle sales exceeds statutory 16.25% annual reduction to tax base Reflects continued increase in local population and nominal dollar income Assumes small increase in value of City of Tucson-owned housing FY2013/14 Administrative Overhead with ADP costs but without direct charges per January 13, 2014 allocation Assumes federal government appropriates only 66% of authorized PILT program; currently Federal PILT program has not been reauthorized for FY2014/15 Based on FY2014/2015 Full Cost Plan Assumes 1.08% average investment yield on average fund balance equal to 5.75% of overall General Government Revenues Reflects anticipated 1.71% increase for CPI-U Western region inflation during FY2014/15 Increase related to continued statewide economic growth; January 1, 2015 implementation date for new "Sales Tax Simplification" rules could result in additional state shared revenue during FY2014/15 (potentially up to $1 million in additional revenue which is included in anticipated FY2014/15 revenue amount) Assumes fewer state transportation-related construction projects Increase caused by anticipated FY2013/14 revenue having been under-budgeted Decrease in anticipated revenue caused by lower amount of delinquent real property taxes outstanding Penalties on delinquent personal property taxes now posted to General Government Fees Decrease in anticipated revenue caused by lower amount of delinquent real property taxes outstanding Increase due to slightly greater personal property tax base and tax rate increase for FY2014/15 Anticipated increase in current year collection rate and tax rate increase sufficient to offset decline in real property tax base National and state economic growth, coupled with newly renovated resorts and a leveling off of Online Travel Agency share of bookings None budgeted, no expected charges to other governments Decrease due to decreased estimate of attraction ticket sales based on experience Decreased interdepartmental charges for services Reimbursement from Drexel Hts FD for CAD at PECOC Increased cell tower and building antenna site rent (19,980) (25,000) 1,000,000 - Reflects anticipated revenues based on projections for FY 13/14 Reflects anticipated revenues based on projections for FY 13/14 Reflects increase of fines related to the new Public Service Center Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 SOURCE OF REVENUES 9-26 Juvenile Court Federal Revenue Court Fees Investment Earnings Other Miscellaneous Revenues Kino Sports Complex Facility Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Facility Fees Licenses & Permits Other Miscellaneous Revenues Rents and Royalties Non Departmental Charges for Services Fines & Forfeits Transient Lodging Tax Other Miscellaneous Revenues Office of Medical Services Investment Earnings Other Miscellaneous Revenues Office of Sustainability and Conservation Rents and Royalties Procurement Other Miscellaneous Revenues Public Defender Federal Revenue Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 CHANGE 100,000 5,200 100 2,000 100,000 5,200 100 2,000 - 3,500 23,590 85,000 3,500 23,590 85,000 - 225,100 442,900 1,500 53,900 115,900 147,650 641,750 500 52,900 112,200 (77,450) 198,850 (1,000) (1,000) (3,700) 532,531 1,279,279 3,270,000 1,356,814 3,375,516 554,254 (532,531) (1,279,279) 105,516 (802,560) 11,859 69,765 69,765 (11,859) - 4,000 4,000 - 3,000 3,000 - 17,472 30,330 12,858 489,073 15,000 2,400 489,073 15,000 2,400 - 2,480,186 - 1,853,500 - (626,686) - 177,000 104,000 (73,000) EXPLANATION Projecting fewer book sales and a shift in where this revenue is reported Increase in facility use, and shooting range activity Less demand for jumping castle permits Fewer cattle sales Increase due to increases in rent from Rillito Park and Continental Green Valley Photo Traffic Enforcement program discontinued Photo Traffic Enforcement program discontinued Increase in hotel/motel tax revenue Photo Traffic Enforcement program discontinued (854.5k); PCWIN Radio Loan repayment 52k Note receivable from UPH was paid off in FY 2013/14 Reflects increase in Federal Work Study reimbursement rate Decreased document recording activity due to sluggish housing market recovery below expectations Decreased reimbursements expected for school district elections and miscellaneous other services Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 SOURCE OF REVENUES ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 CHANGE EXPLANATION Sheriff Federal Revenue Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees 326,700 (20,000) 50,000 Increase in housing reimbursement rate and also in the volume of inmates No longer collecting these fines Increase in cell phone reimbursements 423,000 104,973 Increase in Federal Child IV-D child support reimbursement 116,023 109,000 120,000 156,000 3,977 47,000 - - - 467,420,706 521,973,094 54,552,388 28,603,438 390,000 50,000 650,000 430,000 32,666,797 655,000 50,000 600,000 510,000 4,063,359 265,000 (50,000) 80,000 16,559,659 - 13,939,479 1,075,806 (2,620,180) 1,075,806 Decrease in federal grants Change in reporting federal grant pass through funds and increase in non-governmental grants 3,478,700 27,000 1,857,340 23,000 1,927,062 (3,478,700) (4,000) 69,722 Licenses and Permits Miscellaneous 2,004,700 426,700 2,365,700 18,190 361,000 (408,510) Landfill and other solid waste operations now provided by contractor Decrease due to lower cash balances invested in LGIP Increase in both Federal Air monitoring and State grant awards is anticipated from prior fiscal year 19.7k; increase in state recycling funding anticipated due to contractor activities 50k Increase due to an increase in fees in order to expand the Air Quality Program Decrease due to elimination of the Household Hazardous Waste Program (356.2k); landfill and other solid waste operations now provided by contractor (52.3k) Charges for Services Intergovernmental Licenses and Permits Miscellaneous 2,755,735 8,072,188 1,325,574 73,000 2,755,735 8,845,012 1,325,574 3,000 772,824 (70,000) TOTAL GENERAL FUND REVENUE 300,000 25,000 500 1,228,000 7,300,000 20,000 115,000 300,000 25,000 500 1,228,000 7,626,700 165,000 318,027 Increase in jury fees Increase in reimbursements for lengthy jury trials SPECIAL REVENUE FUNDS 9-27 County Free Library Property Taxes Intergovernmental Investment Earnings Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Charges for Services Investment Earnings Intergovernmental Reflects Truth in Taxation (TNT) rate increase; tax rate of $0.4353 Increase in Library Services and Technology Act (LSTA) grant funding Decrease due to waiving fines on children and teen materials Increased funding from Friends organizations and private donations Health Increase in Health grants is expected Miscellaneous receipts in Grants are not expected this year Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 64,407,952 67,260,174 2,852,222 Charges for Services 7,917,781 9,971,493 2,053,712 Fines and Forfeits Investment Earnings 2,507,580 376,959 2,738,800 248,824 231,220 (128,135) Miscellaneous 8,049,654 8,093,721 44,067 207,879 125,970 3,831,381 884,627 436,772 200,221 124,769 4,515,152 885,000 577,233 (7,658) (1,201) 683,771 373 140,461 25,000 35,000 87,475 60,388 18,208,026 3,070,000 35,000 107,747 1,100 55,345 20,469,675 3,045,000 20,272 1,100 (5,043) 2,261,649 153,000 1,045,000 892,000 1,652,000 21,135 455,000 1,590,000 21,135 - (62,000) (455,000) SOURCE OF REVENUES Other Special Revenue Funds & Grants Intergovernmental CHANGE 9-28 Pima Animal Care Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous Regional Flood Control District Charges for Services Investment Earnings Intergovernmental Licenses and Permits Miscellaneous Property Taxes Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous EXPLANATION Transportation Grants 5.28m; Elections Grants 804k; Co Special Revenue 486k; Co Atty Law Enforcement Antiracketeering 350k; Sheriff Grants 304k; School Reserve Fund 219k; SC AOC Funds 164k; Recorder Grants 88.5k; JU Court State Funds 54k; Sheriff State RICO 50k; Economic Development & Tourism 33.8k; PD Training 13k; LD Training 5k; Community Development Grants NSP II (2.416m); Co Attny Grants (1.014m); Emergency Mgmt/Homeland Security Grants (474.8k); NRPR Grants (445.5k); Office of Medical Services Grants (292k); Superior Court Grants (132k); JU Title IV-E (75k); JU Court Grants (63k); Forensic Science Center Grants (34.7k); PD Fill the Gap (33k); Treas Taxpayer Information (15k); Co Atty Fill the Gap (10k); SC Fill the Gap (5k); Justice Courts Tucson Grants (5k); OEM Radio System 2.3m; SC Probation 203k; Sheriff Commissary 101k; Parks Special Programs 35k; FSC Spec Rev Fund 15k; SC Conciliation 3k; COC Address Confidentiality 2k; JU Probation Services (131k); Recorder Document Storage & Retrieval (118.6k); Justice Court Tucson Court Automation (100k); SC Local Crt Automation (100k); Justice Court Tucson Photo Traffic (80k); Justice Court GV Court Automation (29k); Justice Court GV Photo Traffic (16k); SC Child Support (13k); Justice Court GV Time Pay (10k); SC Law Library (5k); Justice Court Ajo SB 1398 (2k); Justice Court GV SB 1398 (2k); Co Atty Law Enforcement Antiracketeering 250k; Co Atty Bad Check (19k) Co Atty Law Enforcement Antiracketeering (90k); COC Local Court Automation (30k); Co Atty Grants (8k); Sheriff Inmate Welfare (5k); Facilities Renewal (3k); Sheriff Criminal Justice Enhancement (2k); SC Local Court Automation (2k); SC Conciliation (1k); COC Time Pay Fees (1k); Recorder Document Storage & Retrieval (700); Economic Development and Tourism (.5k); Elections Grants 7.2k; Co Attny Special Revenue 2k; PD Fill the Gap 2k; SC County Law Library 1k; SC Child Support 1k; Recorder Grants 300 Community Development Grants 782k; Parks Special Programs 261.7k; Sheriff Inmate Welfare 73k; Co Attny Victim Witness Comp 30k; Treas Taxpayer Information 15k; FSC Spec Rev Fund 7.5k; JU Victim Restitution 1k; OEM Radio System (389k); Sheriff Grants (300k); Co Attny Law Enforcement Antiracketeering (250k); Economic Development & Tourism (115.4k); Co Attny Grants (113k); Facilities Renewal Fund (44k); SC Conciliation (1k); SC Conciliation (1k) Reduction in Impound Fees based on previous actuals Decreased late penalties expected Expanded shelter operations and increased costs will be billed to other jurisdictions Department rounded its estimate in FY 2014/15 Additional revenue from the expanded spay/neuter program to be collected from other jurisdictions Increase due to new compensatory mitigation in-lieu fee program of 3.0m Additional 40k for Hazard Mitigation program offsets decreased grant funding Associated with real property administration Decrease due to lower collections of protected riparian habitats disturbances assessments Increase due to increase of tax rate to $0.3035 to offset reduced secondary net assessed valuations Special events scheduling, field usage, rentals of the Stadium 437k; facility rental which was posted in Miscellaneous revenue in FY 2013/14 455k Car rental surcharge decrease 38k; RV space surcharge decrease 24k Reported in charges for services Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 110,950 120,000 49,233,840 1,110,800 301,287 227,024,490 171,650 80,000 49,323,707 1,119,073 283,932 238,749,106 60,700 (40,000) 89,867 8,273 (17,355) 11,724,616 Increase due to an increase in highway and street fees Decrease due to lower cash balances invested in LGIP Increase is primarily due to an increase in Vehicle License Tax Increase due primarily to an increase in permit requests and inspections Decrease due primarily to lower reimbursements for damages to property DEBT SERVICE Taxes TOTAL DEBT SERVICE 59,611,817 59,611,817 52,915,723 52,915,723 (6,696,094) (6,696,094) Rate decrease from $0.7800 to $0.7000 per $100 of net assessed value CAPITAL PROJECTS Intergovernmental 33,862,369 27,028,377 (6,833,992) Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 2,376,867 1,133,459 37,372,695 3,003,300 243,494 481,180 30,756,351 626,433 243,494 (652,279) (6,616,344) Decrease primarily due to (9.57m) in the RTA sales tax Roadway element, partially offset by increase of state transportation enhance program funds Increase primarily due to increased impact fees from developers and other outside sources Unbudgeted in prior fiscal year; based on projected actuals Decrease in private donations 5,185,000 618,000 15,000 18,700 6,099,560 665,040 15,000 12,400 914,560 47,040 (6,300) Increase is due primarily to an increase in the construction industry Increase is due primarily to an increase in native plan and commercial kitchen reviews 262,560 225,642 Bus pass revenue is now accounted for in Parking Garages rather than Human Resources SOURCE OF REVENUES Transportation Charges for Services Investment Earnings Intergovernmental Licenses and Permits Miscellaneous TOTAL SPECIAL REVENUE FUNDS CHANGE EXPLANATION ENTERPRISE FUNDS 9-29 Development Services Licenses and Permits Charges for Services Investment Earnings Miscellaneous Parking Garages Charges for Services Investment Earnings Miscellaneous Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS 248,580 26,796 1,949,097 511,140 26,796 2,174,739 16,000 176,964,350 22,000 850,000 5,000,000 80,000 190,993,523 16,000 175,231,708 22,000 464,257 5,000,000 180,000 190,418,640 GRAND TOTAL ALL FUNDS 982,423,231 1,034,812,914 (1,732,642) (385,743) 100,000 (574,883) 52,389,683 Decrease is due primarily to diminished sale of copies of books and maps Increased rental revenue from increased rates and addition of Public Services Building garage Decrease primarily due to decrease in connection fees Decrease due to lower cash balances invested in LGIP Grant anticipated Pima County FY 2014/2015 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2013/2014 vs Fiscal Year 2014/2015 SOURCE OF REVENUES ADOPTED REVENUES FY 2013/2014 ADOPTED REVENUES FY 2014/2015 CHANGE EXPLANATION THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Charges for Services Investment Earnings Intergovernmental Memo Revenue Miscellaneous Health Benefits Trust Fund Charges for Services Investment Earnings Miscellaneous 9-30 Print Shop Charges for Services Investment Earnings Risk Management Charges for Services Investment Earnings Miscellaneous Telecommunications Charges for Services Investment Earnings Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 23,234,252 21,580,219 (1,654,033) 164,000 1,125,000 150,000 154,700 170,000 1,325,500 207,600 6,000 200,500 (150,000) 52,900 64,326,333 2,218 9,477 68,282,922 42,500 175,000 3,956,589 40,282 165,523 900,000 400 900,100 400 100 - 15,792,098 857,927 192,880 16,101,234 826,890 143,797 309,136 (31,037) (49,083) 5,941,598 5,305,733 (635,865) 15,200 63,935 112,930,018 1,711 73,470 115,137,076 (13,489) 9,535 2,207,058 1,095,353,249 1,149,949,990 54,596,741 Change in method of charging vehicle usage from cost per mile with minimum charge to fixed monthly charge plus fuel cost Increase due to higher expected cash balance Increase in charges by the County to other governmental jurisdictions for repairs and maintenance services Decrease due to no expected sales of fixed assets Increase in estimated non-operating revenues for reimbursements and rebates based on prior year actuals Increase expected for higher premium charges Increase due to higher operating cash balances including required cash reserve account Increase due to higher expected reimbursements and rebates based on experience to date Increased revenues from other County partners Increased property insurance premiums Decreased interest based on historical earnings Decrease based on prior year actuals Decrease due to transfer of wireless radio service to the new PCWIN system in the Office of Emergency Management and Homeland Security (OEM) Decreased cash balances due to loss of wireless services Increased non-operating revenue from outside agencies Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Total Expenditures Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 2,791,881 6,195,492 - - - 2,791,881 6,195,492 8,987,373 - - - 8,987,373 Board of Supervisors Board of Supervisors Total Board of Supervisors 2,025,925 - - - 2,025,925 2,025,925 - - - 2,025,925 752,353 621,406 - - - 752,353 621,406 1,373,759 - - - 1,373,759 911,694 - - - 911,694 911,694 - - - 911,694 County Administrator County Administrator Total County Administrator 1,451,517 - - - 1,451,517 1,451,517 - - - 1,451,517 Elections Elections Total Elections 4,531,785 61,250 - - 4,593,035 4,531,785 61,250 - - 4,593,035 1,832,187 326,766 15,603,278 675,982 - 620,000 - - 2,382,489 1,832,187 326,766 15,603,278 675,982 620,000 2,382,489 18,438,213 620,000 - 2,382,489 21,440,702 1,117,544 1,628,620 1,912,623 1,696,045 1,001,020 3,280,578 1,374,403 2,004,343 2,224,657 25,000 29,089 - - 1,117,544 1,628,620 1,912,623 1,696,045 1,001,020 3,280,578 1,374,403 2,029,343 2,253,746 16,239,833 54,089 - - 16,293,922 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board Communications Office Communications Office Total Communications Office Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions Grants Management Revenue Management & Audit Total Finance & Risk Management 10-1 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area / Department / Program Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Reports and Records Total Human Resources General Fund Special Revenue Debt Service Total Expenditures Enterprise 852,283 933,227 942,458 379,446 - - - 852,283 933,227 942,458 379,446 3,107,414 - - - 3,107,414 Information Technology Information Technology Radio System - Fixed Network Total Information Technology 17,264,980 - 847,206 - - 17,264,980 847,206 17,264,980 847,206 - - 18,112,186 Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Total Non Departmental 29,732,880 708,000 57,218,864 6,845,473 - 114,953,822 - - 29,732,880 114,953,822 708,000 57,218,864 6,845,473 94,505,217 - 114,953,822 - 209,459,039 607,197 - 1,690,389 1,589,814 - - 2,297,586 1,589,814 607,197 3,280,203 - - 3,887,400 31,438 155,929 122,294 - - - 31,438 155,929 122,294 309,661 - - - 309,661 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 455,184 672,586 1,035,589 230,086 - - - 455,184 672,586 1,035,589 230,086 2,393,445 - - - 2,393,445 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 477,896 994,662 2,852,803 1,366,553 89,500 - - 477,896 1,366,553 994,662 2,942,303 4,325,361 1,456,053 - - 5,781,414 Treasurer Treasurer Operations Total Treasurer 2,569,606 471,700 - - 3,041,306 2,569,606 471,700 - - 3,041,306 179,042,980 6,790,501 114,953,822 2,382,489 303,169,792 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation TOTAL GENERAL GOVERNMENT SERVICES 10-2 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Total Expenditures Functional Area / Department / Program INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Print Shop Risk Management 857,879 17,316,505 Total Finance & Risk Management 18,174,384 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 3,793,505 2,741,125 4,682,843 6,957,553 3,648,435 Total Fleet Services 21,823,461 Human Resources Health Benefits 58,621,280 Total Human Resources 58,621,280 Information Technology Telecommunications 4,776,075 Total Information Technology 4,776,075 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-3 103,395,200 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Special Revenue General Fund Debt Service Total Revenues Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Total Assessor 3,000 - - - 3,000 3,000 - - - 3,000 2,100 - - - 2,100 2,100 - - - 2,100 1,235,000 811,250 - - 2,046,250 1,235,000 811,250 - - 2,046,250 55,140 2,723,264 158,917 - 2,075,385 - - 2,712,675 55,140 2,723,264 158,917 2,075,385 2,712,675 2,937,321 2,075,385 - 2,712,675 7,725,381 25,000 - - - 25,000 25,000 - - - 25,000 100,000 - - - 100,000 100,000 - - - 100,000 663,510 - - - 663,510 663,510 - - - 663,510 486,170,710 3,929,770 - 52,915,723 - - 52,915,723 486,170,710 3,929,770 490,100,480 - 52,915,723 - 543,016,203 - 1,616,999 2,610,372 - - 1,616,999 2,610,372 - 4,227,371 - - 4,227,371 Clerk of the Board Administration Management Total Clerk of the Board Elections Elections Total Elections Facilities Management Administration Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Financial Operations Total Finance & Risk Management Human Resources Reports and Records Total Human Resources Information Technology Information Technology Total Information Technology Non Departmental Debt Service General Government Revenues Non Departmental Total Non Departmental Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security 10-4 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Special Revenue General Fund Debt Service Total Revenues Enterprise Office of Sustainability and Conservation Cultural Resources and Historic Preservation Total Office of Sustainability and Conservation 4,000 - - - 4,000 4,000 - - - 4,000 3,000 - - - 3,000 3,000 - - - 3,000 1,815,000 38,500 829,900 89,500 - - 829,900 1,815,000 128,000 1,853,500 919,400 - - 2,772,900 - 102,500 - - 102,500 - 102,500 - - 102,500 496,926,911 8,135,906 52,915,723 2,712,675 560,691,215 Procurement Vendor Relations & SBE Program Total Procurement Recorder Information Services Recorder Division Voter Registration Total Recorder Treasurer Treasurer Operations Total Treasurer TOTAL GENERAL GOVERNMENT SERVICES INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY Finance & Risk Management Print Shop Risk Management 900,500 17,071,921 Total Finance & Risk Management 17,972,421 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 18,974,967 1,500 3,054,000 1,577,852 (325,000) Total Fleet Services 23,283,319 Human Resources Health Benefits 68,500,422 Total Human Resources 68,500,422 Information Technology Telecommunications 5,380,914 Total Information Technology 5,380,914 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-5 115,137,076 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 41.50 104.50 Board of Supervisors Board of Supervisors Total Board of Supervisors 22.71 146.00 22.71 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 7.00 9.00 16.00 Communications Office Communications Office Total Communications Office 12.00 County Administrator County Administrator Total County Administrator 12.49 Elections Elections Total Elections 16.00 12.00 12.49 16.00 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Facilities Management 16.00 5.00 122.00 23.00 4.00 170.00 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management Financial Operations Financial Transactions Grants Management Print Shop Revenue Management & Audit Risk Management Total Finance & Risk Management 9.60 15.50 26.00 20.88 12.00 35.75 15.00 30.00 8.00 30.50 21.00 224.23 10-6 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Fleet Services 12.00 4.00 37.00 2.00 Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records Total Human Resources 7.00 12.00 10.00 15.00 4.00 55.00 48.00 Information Technology Information Technology Radio System - Fixed Network Telecommunications Total Information Technology 141.00 10.00 18.00 169.00 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security 7.15 2.00 Office of Sustainability and Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation 4.90 4.00 4.00 2.00 9.15 14.90 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 5.00 8.00 12.80 4.00 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 4.00 7.00 20.00 25.00 Treasurer Treasurer Operations Total Treasurer 37.50 29.80 56.00 37.50 TOTAL GENERAL GOVERNMENT SERVICES 1,038.78 10-7 Pima County FY 2014/2015 Adopted Budget Assessor Expenditures: 8,987,373 Revenues: FTEs 3,000 146.00 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 31.06% Assessor Statutory Mandates 68.94% Sources of All Funding Department Revenue 0.03% General Fund Support 99.97% 10-9 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Assessor FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Assessor Statutory Mandates 2,612,215 5,302,061 2,775,547 6,221,002 2,791,881 6,195,492 Total Expenditures 7,914,276 8,996,549 8,987,373 Administration 4,564 3,000 3,000 Total Revenues 4,564 3,000 3,000 7,909,712 8,993,549 8,984,373 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 7,914,276 8,996,549 8,987,373 45.00 110.00 42.50 105.50 41.50 104.50 155.00 148.00 146.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Assessor Statutory Mandates Total Staffing (FTEs) 10-10 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Assessor Program: Administration Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor's Office. Description of Services Administer, direct, and manage County personnel policies and procedures and provide personnel and payroll services for the Assessor's Office. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Ensure compliance with statutory mandates. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by ARS Title 42 - Maintain a local area network system with current technologies Program Performance Measures Fulfilled required ARS Title 42 statutory mandates Computer systems maintained and upgraded for most efficiency FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 2,209,199 403,016 2,238,524 537,023 2,323,801 468,080 2,612,215 2,775,547 2,791,881 4,564 3,000 3,000 4,564 3,000 3,000 2,607,651 2,772,547 2,788,881 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,612,215 2,775,547 2,791,881 45.00 42.50 41.50 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-11 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Error, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file; create and maintain all taxing authority boundaries. Program Goals and Objectives - Comply with statutory mandates regarding personal and real property valuations - Transmit personal property valuations to the County Treasurer by August 25 - Mail personal property notices of value by August 30 - Rule on each petition for administrative review of personal property valuation or classification within twenty days after it is filed - Complete the assessment roll, attach the Assessor's certificate, and deliver the certified roll and all assessment lists from which the roll was compiled to the Clerk of the Board of Supervisors by December 20 - Identify real property subject to taxation by December 15 - Transmit and certify to the property tax oversight commission and to the governing bodies of political subdivisions or districts in the County the values that are required to compute the levy limit by February 10 - Determine the full cash value of such property by January 1 - Transmit to the staff of the joint legislative budget committee and to the Governor's Office of Strategic Planning and Budgeting the values required to compute the truth in taxation rates by February 10 - Determine the limited property value of school districts and transmit the values to the County School Superintendent by February 10 - Notify each purchaser or owner of record of real property's full cash value and the limited property value, if applicable, to be used for assessment purposes by March 1 - Process and respond to Exemption and Legislative Freeze requests - Rule on each petition for Assessor review of improper real property valuation or classification by August 15 FY 2012/2013 Actual Program Performance Measures Percent of responses made to Exemption and Legislative Freeze Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claims Personal and real property valuations determined Taxpayers provided with notice of values for all personal and real property Assessment roll and lists prepared and delivered Values for levy limits, school districts, and truth in taxation rates prepared and transmitted Total Program Expenditures Program Funding by Source 10-12 FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated 4,837,089 464,972 5,844,077 376,925 5,726,838 468,654 5,302,061 6,221,002 6,195,492 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates 5,302,061 6,221,002 6,195,492 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,302,061 6,221,002 6,195,492 110.00 105.50 104.50 General Fund Support Program Staffing FTEs 10-13 Pima County FY 2014/2015 Adopted Budget Board of Supervisors Expenditures: 2,025,925 Revenues: FTEs 0 22.71 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-15 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Board of Supervisors FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Board of Supervisors 1,799,519 2,074,023 2,025,925 Total Expenditures 1,799,519 2,074,023 2,025,925 Board of Supervisors 2,328 - - Total Revenues 2,328 - - 1,797,191 2,074,023 2,025,925 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,799,519 2,074,023 2,025,925 23.72 23.32 22.71 23.72 23.32 22.71 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Board Of Supervisors Total Staffing (FTEs) 10-16 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO)/Job Path - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life - Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Adopted primary property tax levy County funding support for TREO/Job Path General Fund reserve as a percentage of General Fund revenues Meetings required by statute held on time Balanced budget adopted Neutral primary tax levy as defined by Truth in Taxation statute adopted County funding provided for graffiti abatement FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $275,951,044 $781,473 7% yes yes yes $277,155,468 $881,473 5% yes yes yes $321,633,141 $881,473 4% yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 1,624,166 175,353 1,812,172 261,851 1,743,181 282,744 1,799,519 2,074,023 2,025,925 2,328 - - 2,328 - - 1,797,191 2,074,023 2,025,925 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,799,519 2,074,023 2,025,925 23.72 23.32 22.71 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-17 Pima County FY 2014/2015 Adopted Budget Clerk of the Board Expenditures: 1,373,759 Revenues: FTEs 2,100 16.00 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 45.23% Administration/ Management 54.77% Sources of All Funding Department Revenue 0.15% General Fund Support 99.85% 10-19 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Clerk of the Board FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program 602,153 559,562 704,378 610,258 752,353 621,406 1,161,715 1,314,636 1,373,759 Administration Management Document and Micrographics Mgmt 3,394 17 2,100 - 2,100 - Total Revenues 3,411 2,100 2,100 1,158,304 1,312,536 1,371,659 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,161,715 1,314,636 1,373,759 7.00 9.00 7.00 9.00 7.00 9.00 16.00 16.00 16.00 Administration Management Document and Micrographics Mgmt Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Management Document and Micrographics Mgmt Total Staffing (FTEs) 10-20 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and post digital audio/video from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent record for minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for boards, commissions, and committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. fire district creations/annexations and reporting requirements. Perform all other duties as required by law, rule or order of the Board. Program Goals and Objectives - Perform duties within statutorily mandated deadlines - Complete planning phase for Online Submittal component of Agenda Management System - Perform long term conversion of microfilmed records into searchable text files for migration to Countywide standard Document Management System (DMS) - Create microfilm archive of special taxing districts permanent records FY 2012/2013 Actual Program Performance Measures Notices/agendas/minutes prepared and posted as statutorily required Agenda Management System Online Submittal Project planning phase completed Microfilmed records converted to searchable text files and migrated to DMS Special taxing districts permanent retention paper records microfilmed Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-21 FY 2014/2015 Planned 100% 100% 100% n/a 35% 100% 40% 70% 100% 40% 90% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 482,378 119,775 499,488 204,890 526,008 226,345 602,153 704,378 752,353 3,350 22 22 2,000 100 2,000 100 3,394 2,100 2,100 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management 598,759 702,278 750,253 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 602,153 704,378 752,353 7.00 7.00 7.00 General Fund Support Program Staffing FTEs 10-22 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Board Program: Document and Micrographics Mgmt Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-151.14 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive paper records. Access, retrieve, and deliver records to departments upon request. Provide for and certify the destruction of confidential and non-confidential records. Create and maintain comprehensive Department Record Retention Schedules. Provide guidance on the requirements for document imaging implementation. Establish and maintain a countywide electronic record system inventory. Provide document capturing and microfilm scanning services to County departments and other jurisdictions. Create microfilm for permanent records. Provide web-based records management training and services. Provide secure vault storage for microfilmed records. Program Goals and Objectives - Reduce storage of long term paper records by preserving on microfilm and/or digital image - Update Department Record Retention Schedules to incorporate new bucket record series from the State - Reduce/eliminate the need for custom approved Department Record Retention Schedules - Create digital file to replace use of duplicate microfilm - Digitize microfilm images for Department use - Develop a countywide electronic record system inventory - Compile an inventory of current software systems and record series stored - Address additions and modifications of systems and additional record series to current systems - Address retention control and document purge FY 2012/2013 Actual Program Performance Measures Reduction in paper records stored Transition Record Retention Schedules from Custom to Bucket Department digital images to replace microfilm Compile an inventory of current software systems and record series stored FY 2013/2014 Estimated 4% 64% 20% n/a 6% 75% 25% 20% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 7% 100% 30% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 491,229 68,333 513,936 96,322 528,345 93,061 559,562 610,258 621,406 17 - - 17 - - 559,545 610,258 621,406 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 559,562 610,258 621,406 9.00 9.00 9.00 Total Program Expenditures Program Funding by Source Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-23 Pima County FY 2014/2015 Adopted Budget Communications Office Expenditures: 911,694 Revenues: FTEs 0 12.00 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to maintain the new interactive County website. Provide graphic design services to all County departments. Mandates: None Expenditures by Program Communications Office 100.00% Sources of All Funding General Fund Support 100.00% 10-25 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Communications Office FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Communications Office 672,524 903,625 911,694 Total Expenditures 672,524 903,625 911,694 Communications Office - 76,586 - Total Revenues - 76,586 - 672,524 827,039 911,694 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 672,524 903,625 911,694 10.00 10.47 12.00 10.00 10.47 12.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Communications Office Total Staffing (FTEs) 10-26 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Communications Office Program: Communications Office Function Provide information about County programs and activities to the County's consitituents, the media, and County employees utilizing mass communications vehicles, including broadcast, print and digital channels. Provide communications strategies and tools, graphic design, photography and video services to all departments within County government. Description of Services Collaborate in the design and implementation of Pima County website; establish and manage content governance and social media policies for Department and employee use of the Internet; serve as a clearinghouse for communicators between the County and its constituents with internet applications; prepare and distribute news and other current information in effective formats on all facets of County government; design and distribute historical publications on Pima County topics; promote County enterprises such as capital improvement projects and events at Kino Sports Stadium; provide photography and video services for documentation and persuasive presentations for distribution both internally and externally; act as media analysts and consultants and to serve as interpreters and intermediaries for all departments with the news media. Program Goals and Objectives - Increase service levels qualitatively to all clients - Continue to refine the infrastructure system installed in January 2014 to provide more accurate estimates of production time and scheduling to balance employee workload and ensure project on-time delivery - Assign projects to appropriate personnel to maximize use of available production resources - Create increased awareness of the Communications Office capabilities within County departments, especially those who have appropriate needs and whose utilization of our services is low - Enhance lines of communication between client departments and the Communications Office - Establish formal liaisons to extend the Communications Office knowledge of each department's operations and needs - Increase customer service satisfaction - Establish client satisfaction semiannual surveys for both satisfaction and process improvement - Increase the Communication Office capacity for strategic public relations planning and creative strategic execution FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 95% 95% Delivery of work on or before promised deadlines Client satisfaction based on surveys 95% 95% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-27 FY 2013/2014 Adopted FY 2014/2015 Planned 95% 95% FY 2014/2015 Adopted 712,567 (40,043) - 846,134 57,491 - 861,602 42,507 7,585 672,524 903,625 911,694 - 500 76,086 - - 76,586 - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Communications Office Program: Communications Office 672,524 827,039 911,694 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 672,524 903,625 911,694 10.00 10.47 12.00 General Fund Support Program Staffing FTEs 10-28 Pima County FY 2014/2015 Adopted Budget County Administrator Expenditures: 1,451,517 Revenues: FTEs 0 12.49 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 100% 10-29                "#     !       ) "#        !    $&'$%&( $!&$'& $ !$!%   *+       ) *+  # $  % & '  ( )* +' ,  $ -.-+* -, ' /   %- )    -- .)"/   " " && , ,  !    " " " +, " " " " " $&'$%&( $!&$'& $ !$!% 0 0 0 0! 0!' 0 &      ) -- .)"/ 10-30                            !"#        "  $      #"  %   %       "  "   #    $&   !"' $     $(")   *         !" $"          "  "  $   *           + *    "  *    *  /     0   * ")  !"#!$!"#%    !"#%$!"#& '   !"#&$!"#(   %. , -           !"#!$!"#%   ')       !" 3  45   !"#%$!"#&     !"#&$!"#(    %1%- %2- %,1%,12 % %,%, -1%.- #*%+,*-+. #*(%+*,+% #*&(#*(#- 22 $ $ ++ 0 0 %.2,%12- %.2%,2. %%1 $ $ $ 6227 $ $ 7     $ $ $ /  #*%+,*-+. #*(%+*,+% /')        & "  4   1    0/     2   / 3$4 5  6    $43  5 ##8#( /' 10-31 ##8(, #*&(#*(#- #!8&+ Pima County FY 2014/2015 Adopted Budget Elections Expenditures: 4,593,035 Revenues: FTEs 2,046,250 16.00 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 38.30% General Fund Support 61.70% 10-33 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Elections FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Elections 3,823,752 4,305,621 4,593,035 Total Expenditures 3,823,752 4,305,621 4,593,035 Elections 435,538 328,000 2,046,250 Total Revenues 435,538 328,000 2,046,250 2,187,963 2,797,120 3,296,785 - - (750,000) 1,200,251 1,180,501 - - - - 3,823,752 4,305,621 4,593,035 16.50 16.00 16.00 16.50 16.00 16.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Elections Total Staffing (FTEs) 10-34 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Elections Program: Elections Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct elections pursuant to all federal laws, state laws, and regulations. Provide election support to all jurisdictions such as, cities, towns, schools, fire districts, and any other special districts within Pima County that contract with the County. Serve as the filing office for candidates' nomination filings and for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Work with the Secretary of State's office and Pima County Recorder to assure overseas voters receive early ballots on time - Comply with all federal and state mandates and statues - Improve elections security - Improve communications with political party chairpersons - Conduct training for poll workers and other Election officials - Conduct fair and open elections - Continue election integrity reform efforts FY 2012/2013 Actual Program Performance Measures Prepare UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) on time Polling places ADA compliant Polling places with voting devices for visually impaired voters Criminal history checks performed on prospective employees Elections software systems, programs, and databases independently tested and verified Voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with Elections Integrity Committee held Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-35 FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% yes 100% yes 100% yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Estimated 2,269,010 1,545,237 9,505 1,787,539 2,498,082 20,000 2,545,944 1,965,841 81,250 3,823,752 4,305,621 4,593,035 1,672,905 2,229 5,111 325,000 100 2,900 1,231,900 100 3,000 1,680,245 328,000 1,235,000 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Elections Program: Elections Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total (1,252,545) 7,838 - 804,067 7,183 (1,244,707) - 811,250 2,187,963 2,797,120 3,296,785 - - (750,000) 1,200,251 1,180,501 - Other Funding Sources - - - Total Program Funding 3,823,752 4,305,621 4,593,035 16.50 16.00 16.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-36 Pima County FY 2014/2015 Adopted Budget Facilities Management Expenditures: 21,440,702 Revenues: FTEs 7,725,381 170.00 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Note: As part of the reorganization of the County Administrator department, Facilities Renewal Fund was moved to Facilities Management. Expenditures by Program Parking Garages 11.11% Administration 8.55% Asset Mgmt. & Planning Services 1.52% Facilities Renewal 2.89% Design & Construction Services 3.15% Building Services 72.78% Sources of All Funding Fund Balance Decrease 7.67% Department Revenue 32.52% General Fund Support 59.81% 10-37 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Facilities Management FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages 1,866,498 343,542 13,292,751 526,450 434,726 1,793,804 2,147,881 388,560 14,907,416 760,092 625,000 2,076,933 1,832,187 326,766 15,603,278 675,982 620,000 2,382,489 Total Expenditures 18,257,771 20,905,882 21,440,702 Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages 22,055 156 3,958,390 80 2,164,565 2,257,860 53,030 3,003,769 2,031,624 2,224,473 55,140 2,723,264 158,917 2,075,385 2,712,675 Total Revenues 8,403,106 7,312,896 7,725,381 General Fund Support 11,819,141 14,010,675 14,212,432 Net Operating Transfers In/(Out) (1,588,481) (2,153,655) (2,318,698) (375,995) 1,735,966 1,821,587 - - - 18,257,771 20,905,882 21,440,702 16.00 5.00 121.00 23.00 4.00 17.00 5.00 123.00 21.00 4.00 16.00 5.00 122.00 23.00 4.00 169.00 170.00 170.00 Funding by Source Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Staffing (FTEs) 10-38 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Administration Function Provide personnel, business services and clerical support services for Facilities Management. Provide business services for Facilities Management with emphasis on AMS document processing. Provide energy management program. Description of Services Provide personnel support to include new hire orientation, benefits, maintenance of employee files and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all divisions to ensure efficiency and productivity - PAFs turned in by deadline - Update employee records within 3 days of change - Develop comprehensive energy management program and implement cost saving measures - Manage contracts with outside vendors/contractors - Educate Pima County departments about energy cost saving programs - Provide financial and procurement support and reporting to other divisions - Process invoices within 2 days of receipt - Keep department asset inventory current - Process material and labor charges to other departments as appropriate FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 100% 100% 100% 100% 70% 70% 100% PAFs completed by deadline Employee records updated within 3 days of change Energy management program developed Educational materials developed for County departments Process invoices within 2 days of receipt Maintain asset inventory, process changes within 1 week Process labor & materials charges every two weeks 100% 100% 100% 100% 80% 80% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2014/2015 Planned 100% 100% 100% 100% 85% 85% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 1,013,753 846,952 5,793 1,140,098 1,007,783 - 1,049,222 782,965 - 1,866,498 2,147,881 1,832,187 22,055 53,030 55,140 22,055 53,030 55,140 1,844,443 2,094,851 1,777,047 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,866,498 2,147,881 1,832,187 16.00 17.00 16.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-39 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Function Provide project planning and analysis for proposed building construction requests, both new and remodel from various user groups. Provide Space Planning and relocation services. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive and up-to-date information and planning for all building square footages - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP requirements - Provide information and negotiation services regarding leased properties - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in lease agreements prior to expiration dates - Prepare legal instruments needed for the public use of County facilities for special events FY 2012/2013 Actual Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Leases negotiated by deadlines set by management Space planning evaluations completed within 2 weeks of requests Bond Program requirements met 92% 100% 92% 95% 85% 95% yes FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-40 FY 2013/2014 Estimated 98% 100% 98% 100% 95% 95% yes FY 2013/2014 Adopted FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% yes FY 2014/2015 Adopted 324,374 19,168 370,156 18,404 308,386 18,380 343,542 388,560 326,766 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 156 - - 156 - - 343,386 388,560 326,766 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 343,542 388,560 326,766 5.00 5.00 5.00 General Fund Support Program Staffing FTEs 10-41 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Building Services Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Procure, maintain, and service all Operations related equipment necessary to building infrastructure - Initiate the procurement process within 48 hours of request - Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner - Maintain the current skill level of personnel doing preventive maintenance (PM) - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service FY 2012/2013 Actual Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Equipment serviced annually Personnel originally scheduled for PM work continuing to do PM 95% 95% 92% 99% 90% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2013/2014 Estimated FY 2014/2015 Planned 95% 95% 95% 100% 95% 100% 100% 100% 100% 95% FY 2013/2014 Adopted FY 2014/2015 Adopted 5,002,414 8,276,840 13,497 6,112,372 8,677,044 118,000 6,113,632 9,489,646 - 13,292,751 14,907,416 15,603,278 (38,921) 2,910,582 3,003,769 2,723,264 2,871,661 3,003,769 2,723,264 1,086,729 - - 1,086,729 - - Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 10-42 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Building Services 9,104,624 10,767,172 11,591,554 Net Operating Transfers In/(Out) 259,121 1,136,475 1,288,460 Fund Balance Decrease/(Increase) (29,384) - - Other Funding Sources - - - Total Program Funding 13,292,751 14,907,416 15,603,278 121.00 123.00 122.00 General Fund Support Program Staffing FTEs 10-43 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of professional design services by using both in-house and outside consultants - Schedule interviews with clients within ten days of receipt of project request - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services - Stay within approved project budgets - Stay within 100% approved project completion schedules FY 2012/2013 Actual Program Performance Measures Client interviews scheduled within 10 days of receipt of request Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 100% of agreed completion schedule Total Program Expenditures FY 2014/2015 Planned 95% 95% 95% 100% 100% 100% 95% 95% 100% 98% 90% 90% 100% 95% 95% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 390,315 136,135 - 572,328 172,764 15,000 517,772 158,210 - 526,450 760,092 675,982 80 - 158,917 80 - 158,917 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-44 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services 526,688 760,092 517,065 (318) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 526,450 760,092 675,982 23.00 21.00 23.00 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-45 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Facilities Renewal Function Provide for the maintenance of the County's service delivery infrastructure and address service needs which are not covered in the Facilities Management general fund budget. Description of Services Provide funds and a comprehensive review, analysis, justification and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects - Revise project plans annually - Complete repairs/improvement projects identified in annual plan Program Performance Measures Facilities repair/improvement projects completed Facilities renewal approval plan completed FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 13 yes 12 yes 10 yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 35,380 342,749 56,597 625,000 - 40,000 580,000 - 434,726 625,000 620,000 2,158,000 6,565 2,023,628 7,996 2,070,300 5,085 2,164,565 2,031,624 2,075,385 - - - (1,847,284) (2,286,475) (1,288,460) 117,445 879,851 (166,925) Other Funding Sources - - - Total Program Funding 434,726 625,000 620,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-46 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Facilities Management Program: Parking Garages Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in County facility parking garages in compliance with Administrative Procedure 51-2. Provide timely information to Finance in order to process billing. Adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals and Objectives - Manage and maintain parking facilities and associated records - Update parking facilities replacement schedule - Maintain comprehensive parking records - Reconcile daily cash revenues and deposit with Treasurer's office FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 95% 98% 100% Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office 98% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2014/2015 Planned 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 342,100 1,234,133 217,571 421,323 1,389,369 43,606 222,635 346,102 1,649,321 15,000 (15,000) 387,066 1,793,804 2,076,933 2,382,489 1,966,641 27,386 263,833 1,949,097 26,796 248,580 2,174,739 26,796 511,140 2,257,860 2,224,473 2,712,675 General Fund Support - - - Net Operating Transfers In/(Out) - (1,003,655) (2,318,698) (464,056) 856,115 1,988,512 Other Funding Sources - - - Total Program Funding 1,793,804 2,076,933 2,382,489 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-47 Pima County FY 2014/2015 Adopted Budget Finance & Risk Management Expenditures: 34,468,306 Revenues: FTEs 17,997,421 224.23 Function Statement: Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Budget 4.72% Administration 3.24% Departmental Analysis 5.55% Financial Control & Reporting 4.92% Financial Management 2.90% Risk Management 50.24% Financial Operations 9.52% Financial Transactions 3.99% Revenue Management & Audit 6.54% Print Shop 2.49% Grants Management 5.89% Sources of All Funding Fund Balance Decrease 1.44% Operating Transfers 0.08% General Fund Support 46.67% Department Revenue 51.81% 10-49                ! %&#   "$ ##       "  # #    $# #%&     $#'    $#(     $#) $   + '   ,- &. '  % &/'  +! %&#   #  " ##   !!         *      !!  !        ! !    *     !    !   ! ! ! !!          ! ! 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"#$%'&#$%(    "#$%(&#$%*     79<< 9;; -9;91 : <:79 :79 2 2 < :: ; 2 2 ;< %*,%%8,**9 %.,%9*,*89 %.,'%8,*$* 79; <: <7 :99 9;:; ;::9 7;:; 9<9: <7 %8,9%.,-*8 %8,9(#,-$* %.,$.%,-#% 2 2 2 -7<1 -::1 -7:1 -7:;91 ;:9 ;<9;< 6     2 2 2 /  %*,%%8,**9 %.,%9*,*89 /)+            %# #")  6 )#  4  # # 3)# 6    /     3   / 4&1 2  5    &14  2 #-7#$ /) 10-64 #-7%. %.,'%8,*$* #%7$$ Pima County FY 2014/2015 Adopted Budget Fleet Services Expenditures: 21,823,461 Revenues: FTEs 23,283,319 55.00 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Fleet Management Administration 17.38% Vehicle Acquisition & Disposition 16.72% Fleet Parts Supply 12.56% Support Services 31.88% Maintenance & Operations 21.46% Sources of All Funding Department Revenue 100% 10-65 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Fleet Services FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition (1,629,204) 1,941,120 4,485,144 6,175,243 8,049,030 3,547,402 2,763,443 4,262,191 6,738,959 3,900,773 3,793,505 2,741,125 4,682,843 6,957,553 3,648,435 Total Expenditures 19,021,333 21,212,768 21,823,461 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 18,692,349 1,371 3,382,114 1,526,466 (326,232) 20,249,093 2,500 3,175,100 1,401,259 - 18,974,967 1,500 3,054,000 1,577,852 (325,000) Total Revenues 23,276,068 24,827,952 23,283,319 - - - 19,779 (968,790) (2,176,926) (4,274,514) (2,646,394) 717,068 - - - 19,021,333 21,212,768 21,823,461 11.00 4.00 38.00 2.00 12.00 4.00 37.00 2.00 12.00 4.00 37.00 2.00 55.00 55.00 55.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Staffing (FTEs) 10-66 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Function Provide management and direction to all Fleet Services divisions to ensure strategic goals are met. Provide administrative direction and resources to all Fleet Services divisions in support of the mission for a customer focused, centralized, efficient, and effective fleet management to Pima County through quality service, staff pride, and teamwork. Description of Services Direct, plan, control, and staff all Fleet Services Divisions. Responsible for operational budget, financial forecasts, fleet utilization, mileage rate analysis, contract and IGA execution, fuel management, Motor Pool management, procurement, accounts receivable and accounts payable, and Arizona Motor Vehicle Division license and title requests. Program Goals and Objectives - Annual analysis of fleet mileage rate structure and methodology with projected costs for the budget year based on current cost data - Continuous monitoring of total annual miles driven by Pima County to be used for analysis of driving behavior trends, utilization and revenue impact - Review, refine, and document key business processes - Annual review of quantity and type of alternative fuel vehicles in County fleet in effort to improve fuel efficiencies Program Performance Measures Actual fleet cost per mile County miles driven Business processes reviewed or created Quantity of alternative fuel vehicles in County fleet FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $1 16,653,232 10 548 $1 17,094,415 4 629 $1 17,547,286 4 717 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Capital Contributions Charges for Services Other Revenue Total 10-67 FY 2013/2014 Adopted FY 2014/2015 Adopted 1,128,648 2,202,391 (4,970,594) 10,351 1,195,510 2,335,907 5,500 (5,500) 15,985 993,341 2,764,475 35,689 (1,629,204) 3,547,402 3,793,505 205,521 24,025 322,004 165,370 17,975,429 152,000 164,000 150,000 19,783,093 202,500 170,000 325,000 18,277,467 18,692,349 20,249,093 18,974,967 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration - - - (48,289) (968,790) (2,176,926) (20,273,264) (15,732,901) (13,004,536) Other Funding Sources - - - Total Program Funding (1,629,204) 3,547,402 3,793,505 12.00 12.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 11.00 Program Staffing FTEs 10-68 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Parts Supply Function Purchase and maintain inventory of parts and accessories needed for preventive maintenance, routine repairs, and special build outs of County vehicles and equipment. Description of Services Purchase parts and accessories required to maintain and repair all County motor vehicles and equipment. Perform periodic aging analyses of the inventory to identify and remove obsolete items. Program Goals and Objectives - Remove obsolete parts from inventory in favor of more current inventory - Ensure that parts turnover occurs at least four times per year FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 5 Parts inventory turnover per year 4 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 4 FY 2013/2014 Adopted FY 2014/2015 Adopted 187,050 1,754,070 191,543 2,571,900 212,798 2,528,327 1,941,120 2,763,443 2,741,125 1,371 2,500 1,500 1,371 2,500 1,500 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,939,749 2,760,943 2,739,625 Other Funding Sources - - - Total Program Funding 1,941,120 2,763,443 2,741,125 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-69 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Maintenance & Operations Function Provide preventive maintenance and repairs to Pima County's vehicle fleet. Provide resources to complete vehicle special builds per department requests. Description of Services Perform preventive maintenance and repairs as needed on cars, light trucks, medium trucks, heavy trucks, off-road vehicles, and specialized equipment in order to reduce unscheduled repairs. Provide all resources necessary to accomplish repairs including direct labor and outside services. Provide resources as needed for vehicle special builds. Program Goals and Objectives - Achieve 75% minimum utilization of mechanic direct labor - Achieve 100% preventive maintenance compliance rate - Increase quantity of mechanics obtaining ASE certifications FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 18 68% 99% Quantity of mechanics with ASE certification Mechanic direct labor utilization rate Preventive maintenance compliance rate 25 75% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2014/2015 Planned 25 75% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 1,927,387 1,815,764 274,075 467,918 2,174,076 1,439,206 174,045 (174,045) 648,909 2,214,631 1,875,597 20,000 (20,000) 592,615 4,485,144 4,262,191 4,682,843 590 10,576 (239) 3,371,187 100 3,175,000 500 3,500 3,050,000 3,382,114 3,175,100 3,054,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,103,030 1,087,091 1,628,843 Other Funding Sources - - - Total Program Funding 4,485,144 4,262,191 4,682,843 38.00 37.00 37.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Gain or Loss on Disposal of Assets Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-70 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Support Services Function Provide fuel and maintain a fuel supply infrastructure for the operation of vehicles and equipment owned by the County, and by contract, other local governments and non-profit agencies. Manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that fuel supply is available at all nine County filling stations 24 hours per day, 7 days per week Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records Provide internal customers with a wide range of motor pool vehicles while monitoring utilization efficiency FY 2012/2013 Actual Program Performance Measures Continuous monitoring of utilization at all Motor Pool sites to achieve a goal of 60% minimum utilization Fuel stations operational 24 hours per day, 7 days per week (excluding station downtime for upgrades) Fuel costs monitored and tracked with Oil Price Information Service (OPIS) costs Fuel station monitoring and reporting in compliance with Arizona Department of Environmental Quality and other environmental statutes FY 2013/2014 Estimated 38% 50% 60% yes yes yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 118,292 6,056,951 123,838 6,615,121 133,640 6,823,913 6,175,243 6,738,959 6,957,553 1,321,588 1,354 203,524 1,125,000 100 276,159 1,325,000 100 252,752 1,526,466 1,401,259 1,577,852 General Fund Support - - - Net Operating Transfers In/(Out) - - - 4,648,777 5,337,700 5,379,701 Other Funding Sources - - - Total Program Funding 6,175,243 6,738,959 6,957,553 2.00 2.00 2.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-71 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Fleet Services Program: Vehicle Acquisition & Disposition Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. Sell vehicles through auction at the end of a vehicle's useful life. Program Goals and Objectives - Acheive an average of no more than 180 days from time vehicle order placed until the equipment is received (excluding law enforcement vehicles) - Place all vehicles in service within 30 days of receiving vehicle - Dispose of obsolete or surplus vehicles and equipment in a timely and cost effective manner - Acheive an average of no more than 45 days from date vehicle is removed from service to auction posting FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 100% 100% 100% Vehicle received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2014/2015 Planned 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 41,825 5,159,080 2,848,125 6,665,900 (6,665,900) 3,900,773 4,426,000 (4,426,000) 3,648,435 8,049,030 3,900,773 3,648,435 (2,078) (324,154) - (325,000) (326,232) - (325,000) - - - 68,068 - - 8,307,194 3,900,773 3,973,435 Other Funding Sources - - - Total Program Funding 8,049,030 3,900,773 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-72 3,648,435 Pima County FY 2014/2015 Adopted Budget Human Resources Expenditures: 61,728,694 Revenues: FTEs 68,600,422 48.00 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Administers the selfinsurance Health Benefits Trust Internal Service Fund. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11-353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11-354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Reports & Records 0.61% Administration 1.38% Comp/Class/ Recruitment 1.51% Employment Rights/FMLA/ E-Verify/Training 1.53% Health Benefits 94.97% Sources of All Funding Department Revenue 0.14% General Fund Support 4.20% Health Benefits Trust Revenue 95.66% 10-73 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Human Resources FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 380,314 823,333 806,613 1,077,171 480,263 924,494 890,352 61,806,000 308,936 852,283 933,227 942,458 58,621,280 379,446 Total Expenditures 3,087,431 64,410,045 61,728,694 Administration Compensation/Classification/Recruitment Health Benefits Reports and Records 1,346 899 (1) 147,670 64,338,028 151,000 68,500,422 100,000 Total Revenues 149,914 64,489,028 68,600,422 2,937,516 2,453,045 3,007,414 Net Operating Transfers In/(Out) - 10,154,245 - Fund Balance Decrease/(Increase) 1 (12,686,273) (9,879,142) Other Funding Sources - - - 3,087,431 64,410,045 61,728,694 5.00 20.25 10.40 13.39 8.00 20.00 10.00 14.00 3.00 7.00 12.00 10.00 15.00 4.00 49.04 55.00 48.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records Total Staffing (FTEs) 10-74 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Administration Function Provide direction and approval of employment-related services including, but not limited to, Merit System Rules and Personnel Policies (MSR/PP) development and interpretation, mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration and E-Verify services, performance management, records management, and administration of the Americans with Disabilites Act (ADA). Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Direct and administer all financial, IT and procurement obligations for the department. Review and process personnel action forms. Maintain a records center for housing and accessing official personnel files for County employees. Serve as the custodian of official personnel records and provide the official Secretary to the Merit System Commission. Sell employee bus passes and discount tickets, process employee ID badges, and provide employment verification. Coordinate the Native American Employment Policy with the Tucson Indian Center. Report on the composition of the County's workforce and turnover rate. Certify and notarize public requests for personnel records and information. (Note: The HR Director is the designated Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals and Objectives - Improve HR information management through the implementation of ADP over an 18 month period - Administer the Pima County Health Benefits Self Insurance program to acheive significant savings in healthcare costs - Identify, investigate, and recommend corrective action for potential violations of federal, state, and local laws relating to human resources in a timely fashion - Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper levels of public service - Ensure all departments and staffs are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee - Provide quality assistance and guidance with employment-related matters throughout the County - Benchmark, analyze and improve the County's attrition rate FY 2012/2013 Actual Program Performance Measures County employee turnover rate 13% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-75 FY 2013/2014 Estimated FY 2014/2015 Planned 12% 11% FY 2013/2014 Adopted FY 2014/2015 Adopted 325,194 55,120 382,165 98,098 354,190 498,093 380,314 480,263 852,283 1,346 - - 1,346 - - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Administration 378,968 480,263 852,283 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 380,314 480,263 852,283 8.00 7.00 General Fund Support Program Staffing FTEs 5.00 10-76 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Compensation/Classification/Recruitment Function Provide employment-related services and activities for recruiting and retaining a highly committed, highly competent, and results oriented workforce. Provide staffing and testing services, classification and compensation review and assignments, and market studies. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys, and compensation reviews. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service - Utilize emerging technology (Internet based Applicant Tracking System) to reduce paper/manual processing times to provide departments certificate of eligibility lists within 8 days of closing date and reduce the time to fill a position to less than 45 days - Ensure equal pay for equal work via a fair and equitable compensation plan - Ensure all County employees are working within properly defined classifications - Complete position audits and reallocations within 40 calendar days of request FY 2012/2013 Actual Program Performance Measures Average calendar days to complete certified list of qualified job applicants Average calendar days to fill vacancies Applications received/reviewed Classification/Compensation audit review performed Average calendar days to complete reallocations FY 2013/2014 Estimated 14 14 10 58 14,987 423 44 58 15,100 414 40 50 15,100 425 40 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned FY 2013/2014 Adopted FY 2014/2015 Adopted 760,407 62,926 866,284 58,210 896,267 36,960 823,333 924,494 933,227 899 - - 899 - - 822,434 924,494 933,227 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 823,333 924,494 933,227 20.00 12.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 20.25 10-77 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Function Provide Merit System Rules and Personnel Policy (MSR/PP) interpretation and review to Pima County management staff and employees. Investigate allegations of violations of the MSR/PP or personnel-related Board of Supervisors Policies and/or Administrative Procedures to ensure compliance with rules, policies, procedures, and laws. Provide timely and structured learning experiences, operational training, specialized targeted training, and coaching for existing and newly appointed County managers and supervisors to ensure consistent application of and adherence to personnel administration, laws, rules, policies, procedures, and court mandates. Administer the Family and Medical Leave Act (FMLA) and E-Verify processes in accordance with federal and state laws. Description of Services Employment Rights: Provide official interpretation of MSR/PP and related policies and procedures. Provide Americans with Disabilities Act (ADA) program analysis, guidance, and resolution. Mediate and reconcile employee and management conflicts or refer individuals to other resources when mediation fails. Edit and publish MSR/PP and Law Enforcement MSR. Respond to and investigate Equal Employment Opportunity (EEO) and non-EEO grievances. Respond to and investigate workplace violence, workplace bullying, and sexual/workplace harassment allegations. Provide services to management and employees regarding layoffs. Management Training Program: Facilitate newly created and existing training programs to train managers and supervisors on federal, state, and County mandates. Administer, coordinate, and train newly designated managers and supervisors in the areas of (1) Rules and Policies, (2) Positive and Progressive Discipline, (3) Performance Management, (4) Harassment Prevention, (5) Workplace Violence Prevention, (6) Workplace Bullying Prevention, and (7) Workplace Ethics. Oversee, coordinate, and schedule the Pima County New Employee Orientation program. Develop and deliver specialized training classes, one-on-one coaching, and on-site workshops for supervisory and non-supervisory staff. FMLA: Process all Pima County new hires (except those of Superior and Juvenile Courts) through E-Verify. Review, approve, and monitor Family and Medical Leave (FML) for Pima County employees (except court employees). Train managers, supervisors, and department personnel representatives on relevant federal, state, and County mandates and procedures. Maintain FMLA records and Form I-9 for permanent retention for County employees in accordance with federal, state, and County mandates and procedures. Program Goals and Objectives - Facilitate reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act as amended - Provide a venue and process for professionally resolving internal complaints and work-related disputes - Provide training to new managers, supervisors, and department personnel representatives, on County procedures, FMLA regulations, and Form I-9 procedures through formal and informal means, including quarterly newsletters and refresher sessions as needed - Ensure County-wide compliance with the expanded mandatory management Core Series Training topics: Fair Labor Standards Act, Americans with Disabilities Act, Workplace Violence Prevention, Workplace Bullying Prevention, and Ethics -Identify, investigate, and recommend corrective action for potential violations in a timely fashion - Prepare newly designated managers and supervisors to function successfully in a public sector environment by providing mandatory management courses promoting compliance and consistent application of directives and personnel management concepts - Comply with discrimination laws by educating managers and supervisors on the prevention of workplace harassment, such as mandatory sexual harassment prevention training FY 2012/2013 Actual Program Performance Measures Number of contacts for MSR/PP interpretation Employees processed through E-Verify ADA/FLSA trainings conducted ADA requests for accommodation Investigations conducted 2,600 1,427 0 70 43 10-78 FY 2013/2014 Estimated 3,000 1,394 16 75 50 FY 2014/2015 Planned 3,250 1,422 24 80 55 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Requests for mediation Specialized training - coaching Management training (Core Series) attendees New employee orientation benefits training headcount FMLA requests FMLA approvals 26 53 548 440 1,796 1,476 35 35 2,183 450 1,610 1,255 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 40 65 1,100 510 1,642 1,642 FY 2013/2014 Adopted FY 2014/2015 Adopted 752,728 53,885 806,702 83,650 870,256 72,202 806,613 890,352 942,458 806,613 890,352 942,458 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 806,613 890,352 942,458 10.00 10.00 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10.40 10-79 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits Function Administer the self-insurance Health Benefits Trust Internal Service Fund. Provide employees with comprehensive and affordable benefits options for health care (medical and dental), life insurance, as well as other ancillary services and provide education to enable employees to make well-informed decisions on benefits that will meet their individual needs. Provide quality programs and activities to encourage and support healthy, active lifestyles of employees. Description of Services Provide benefits administration and advocacy; contract development, negotiations, and renewal activity; benefits open enrollment and special program coverage. Develop a strategic approach for providing the best benefits and insurance packages for eligible employees and their dependents. Emphasize the importance of education, awareness, self-care, and behavior change programs to enhance overall well-being. Provide rewards for healthy behaviors of County employees through financial and other incentives, including those connected with health insurance premiums. (Note: The HR Director is the designated Health Benefits Plan Administrator and serves as a trustee on the Pima County Health Benefits Trust Board which is appointed by the Pima County Board of Supervisors.) Program Goals and Objectives - Provide employees a comprehensive health benefits package with affordable options from which to choose, and assist employees to make informed decisions regarding the best coverage at the most affordable cost based on their individual needs - Encourage good health and well-being for employees and their families utilizing the health benefit options available - Maintain a consistent and realistic average cost per employee for the County's health benefits program to ensure public accountability and affordability as supported by national trends - Educate employees regarding the County's various plans and benefits options and assist them in choosing the proper plan for cost savings - Provide employees a comprehensive wellness program to help control increases in medical costs and improve quality of life - Provide education and resources to help employees identify and reduce health risks before serious health problems occur FY 2012/2013 Actual Program Performance Measures Total attendance at wellness events Percentage of employees attending benefit information sessions Percentage of benefits complaints for resolution Percentage of covered employees needing Human Resources help to resolve health insurance issue FY 2013/2014 Estimated 47,483 40% 15% 1% 50,000 45% 10% 1% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 10-80 FY 2013/2014 Adopted FY 2014/2015 Planned 55,000 45% 10% 1% FY 2014/2015 Adopted - 3,920,976 57,885,024 - 961,666 57,651,281 8,333 - 61,806,000 58,621,280 (1) 9,477 2,218 64,326,333 175,000 42,500 68,282,922 (1) 64,338,028 68,500,422 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits General Fund Support - - - Net Operating Transfers In/(Out) - 10,154,245 - Fund Balance Decrease/(Increase) 1 (12,686,273) (9,879,142) Other Funding Sources - - - Total Program Funding - 61,806,000 58,621,280 - 14.00 15.00 Program Staffing FTEs 10-81 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Human Resources Program: Reports and Records Function Maintain official employee personnel records both by hardcopy and automated information program; maintain data necessary to meet federal reporting requirements; process personnel action forms; maintain Equal Employment Opportunity (EEO) forms; and manage the employee discount and bus pass program. Description of Services Manage the Records Center which houses all hardcopy and electronic official personnel files and hardcopy medical files of terminated employees. Respond to subpoenas and requests for employment verifications. Maintain personnel documents within the records center in a manner consistent with the Arizona Revised Statutes (ARS) and Human Resources Policies and Procedures. Manage the employee discount and bus pass programs and ensure proper reconciliation of each account. Verify and process all personnel action forms to ensure compliance with County rules and policies. Program Goals and Objectives - Ensure that official personnel records are maintained accurately, timely, completely and are easily accessible in accordance with the Arizona State retention schedule - Ensure that bus passes and discount vouchers are available for employees to purchase and are accounted for accurately - Ensure personnel action forms are processed in accordance with County rules and policies FY 2012/2013 Actual Program Performance Measures Personnel records reviewed for compliance with State Retention and Disposition Schedule FY 2013/2014 Estimated 3,000 7,300 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 1,500 FY 2013/2014 Adopted FY 2014/2015 Adopted 809,138 268,033 213,650 95,286 273,946 105,500 1,077,171 308,936 379,446 138,647 9,023 150,000 1,000 100,000 - Operating Revenue Sub-Total 147,670 151,000 100,000 General Fund Support 929,501 157,936 279,446 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,077,171 308,936 379,446 3.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Program Staffing FTEs 13.39 10-82 Pima County FY 2014/2015 Adopted Budget Information Technology Expenditures: 22,888,261 Revenues: FTEs 6,044,424 169.00 Function Statement: Manage the County's computer and network processing, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Provide testing, maintenance, and repair servicing to support the new PCWIN wireless radio system. Mandates: None Expenditures by Program Telecommunications 20.87% Radio System - Fixed Network 3.70% Information Technology 75.43% Sources of All Funding Operating Transfer In 3.55% General Fund Support 70.71% 10-83 Department Revenue 25.74% Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Information Technology FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Information Technology Radio System - Fixed Network Telecommunications 10,180,662 679,310 14,916,153 5,810,632 17,264,980 847,206 4,776,075 Total Expenditures 10,859,972 20,726,785 22,888,261 Information Technology Telecommunications 522,296 5,516,020 556,848 6,020,733 663,510 5,380,914 Total Revenues 6,038,316 6,577,581 6,044,424 General Fund Support 10,894,343 14,359,305 16,601,470 Net Operating Transfers In/(Out) (1,558,984) (916,792) 834,647 Fund Balance Decrease/(Increase) (4,513,703) 706,691 (592,280) - - - 10,859,972 20,726,785 22,888,261 Information Technology Radio System - Fixed Network Telecommunications 140.00 26.00 140.00 28.00 141.00 10.00 18.00 Total Staffing (FTEs) 166.00 168.00 169.00 Funding by Source Revenues Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-84 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Function Manage the County's computer and network processing environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central network operations center (NOC) for computer hardware, network and application software service requests and incident resolution. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Provide online transaction processing, offline processing, database services, central data, forms design, and security for accessing stored data. Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-Commerce and GIS services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Provide e-Learning environment used to educate County employees on computer and software application usage. Coordinate and monitor the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Install and maintain computer hardware and software for County departments and clients. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals and Objectives - Ensure critical electronic information resources are available 24 hours 365 days per year Maintain 100% online system availability (excluding scheduled maintenance) Maintain 100% storage/servers availability (excluding scheduled maintenance) Resolve critical outages within 4 hours Resolve citizen complaints against cable companies within two business days Achieve a rate of at least 95% of customers satisfied during the service desk incident closeout process FY 2012/2013 Actual Program Performance Measures Scheduled outages per year Online system availability (excluding scheduled maintenance) Storage/server availability (excluding scheduled maintenance) Critical outage situations resolved within 4 hours Citizen complaints against cable companies resolved within two business days Percent of customers satisfied in NOC incident close out process FY 2013/2014 Estimated FY 2014/2015 Planned 12 99% 99% 99% 99% 12 99% 99% 99% 99% 12 99% 99% 99% 99% 95% 95% 95% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10-85 6,050,910 4,104,694 25,058 9,624,918 5,291,235 - 11,994,632 5,270,348 - 10,180,662 14,916,153 17,264,980 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Program Funding by Source Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 500,449 14,125 536,252 20,596 643,510 20,000 514,574 556,848 663,510 7,722 - - 7,722 - - General Fund Support 10,894,343 14,359,305 16,601,470 Net Operating Transfers In/(Out) (1,765,255) (904,032) - 529,278 904,032 - Other Funding Sources - - - Total Program Funding 10,180,662 14,916,153 17,264,980 140.00 141.00 Revenues Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) 140.00 Program Staffing FTEs 10-86 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Information Technology Program: Radio System - Fixed Network Function Support and maintain the nation's most advanced regional public safety radio communication system -- the Pima County Wireless Integrated Network (PCWIN) Radio System -- which consists of a cooperative of 32 fire, emergency and law enforcement agencies led by the Pima County Office of Emergency Management and Homeland Security (OEM) and the Pima County Sheriff Department. The system became operational in March 2014. Description of Services Perform testing, repairs and preventive maintenance services on the fixed network facilities (computers, fixed equipment, and towers) of the 800 MHZ PCWIN radio system to assure that it is functioning and available at all times for emergency situations requiring communication and coordination among many agencies in the County. Ensure that adequate funding is provided by the governing board and members of the PCWIN cooperative for system repairs and maintenance servicing as needed through excellent maintenance practices and effective partnerships with the member agencies. Identify areas for improvements to enhance the performance of the system. (Note: Funding for this program is provided by the OEM Radio System Program.) Program Goals and Objectives - Execute repair and maintenance work orders to effectively maintain the fixed network - Maintain Public Safety Voice Radio Network reliability and availability at 100% (excluding scheduled maintenance) Program Performance Measures Repair and maintenance orders executed System reliability and availability (excluding scheduled maintenance) FY 2012/2013 Actual FY 2013/2014 Estimated n/a n/a n/a n/a FY 2012/2013 Actual FY 2014/2015 Planned 3,200 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Total Program Expenditures - - 847,206 - - 847,206 General Fund Support - - - Net Operating Transfers In/(Out) - - 847,206 Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - 847,206 - - 10.00 Program Staffing FTEs 10-87 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Function Provide excellent quality voice and data communication services for all Pima County departments and offices through the County's high-speed network and high capacity storage infrastructure. This internal service fund also previously provided wireless radio services to County departments and subscriber outside agencies, but this function has now become part of the new PCWIN integrated Countywide radio system in the Office of Emergency Management and Homeland Security (OEM) as of March 2014. This fund will continue to provide maintenance servicing on the new mobile radio units. Description of Services Provide internal voice (telephone) and data networks, with end-user client support and associated services, to all Pima County departments. Plan, install and maintain the County's high-speed data and voice network, servers, and storage infrastructure. Maintain infrastructure diagrams to determine ongoing capacity needs and long range plans for network system growth. Maintain inventories of hardware and software needed to support the system. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communication requirements. Operate a 24/7 Network Operations Center to support end-user clients with technical problems and issues both remotely and onsite utilizing field technicians. Program Goals and Objectives - Ensure high quality customer service -Achieve at least 90% incident resolution rate with initial customer contact -Achieve at least 95% incident resolution rate with first line contact in the Network Operations Center (NOC) - Provide the highest quality voice and data services at the lowest reasonable cost -Achieve 100% rate for response and resolution times within appropriate industry guidelines for critical (4 hours), high (24 hours), or normal (4 days) incidents - Maintain full and consistent network and Internet availability 24 hours 365 days per year (excluding scheduled maintenance or unforeseen outages) FY 2012/2013 Actual Program Performance Measures Customer ratings of satisfactory or better on monthly surveys of clients First contact incident or request resolved with initial customer contact First line incident or request resolved within the Network Operations Center (NOC) Response and resolution times within appropriate guidelines for critical, high, and normal incidents Network/Internet availability (excluding scheduled maintenance or outages) FY 2013/2014 Estimated FY 2014/2015 Planned 99% 99% 99% 90% 90% 90% 90% 95% 95% 100% 100% 100% 99% 99% 99% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 10-88 1,670,734 2,390,535 21,064 (3,772,560) 369,537 1,901,840 3,575,395 333,397 1,681,174 2,585,968 508,933 679,310 5,810,632 4,776,075 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 87,384 19,454 5,409,182 63,935 15,200 5,941,598 73,470 1,711 5,305,733 5,516,020 6,020,733 5,380,914 General Fund Support - - - 206,271 (12,760) (12,559) (5,042,981) (197,341) (592,280) Other Funding Sources - - - Total Program Funding 679,310 5,810,632 4,776,075 28.00 18.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 26.00 Program Staffing FTEs 10-89 Pima County FY 2014/2015 Adopted Budget Non Departmental Expenditures: 209,459,039 Revenues: FTEs 56,845,493 0.00 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, Debt Service, and Mandated Payments activities. (Note: Total revenue for this department amounts to $543,016,203 with $486,170,710 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $56,845,493, is the amount to be considered as departmental revenue.) Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents Expenditures by Program Non Departmental 3.27% Contingency 14.20% Mandated Payments 27.32% General Government Revenues 0.34% Debt Service 54.87% Sources of All Funding 1.49% SIR 0.17% Non Departmental 27.32% Mandated Payments 19.35% Contingency 65.7559 General Government Revenues Non Dept Revenue-Rural 0.34% Hotel Tax Metro PCWIN Radios Proceeds Visit Tucson 0.03% Non Dept Revenue1.61% Vehicle Towing 0.23% Debt Service RevenueProperty Taxes 25.26% General Fund Support 48.33% Operating Transfers In 24.20% 10-91 1.36% Jail Debt Service 22.84% Debt Service               !" #         ! 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Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program Emergency Mgt/Homeland Security 59.10% OEM Radio System 40.90% Sources of All Funding General Fund Support 13.87% Department Revenue 86.13% 10-101                   ! " #  & '   $! % #        '( )  !"#$!%$& &!" - & '     "! $ # !#%!$& !"#! !$&!%# !%$!% (%*($$ "(+,+($+ "())*($ !" "!# !$!&$" #%"!"" !##!$$$ !#!"& %"%(%,+ (**%( ", $(*("* &#!%% #! #%!%& /!&!"$#0 3 /%&!#0 !%!"%# #&&!%#$ /&"!"0 3 3 3 (%*($$ "(+,+($+ "())*($ %4 $4 %4 "4 &4 4 *2$$ 2 % +2 %   ./ '       '( )  - ./ ' *     + '  , )-). /' 0   1)/. )0 ' 2    ) -     0-'1        '( )  -  0-'1 10-102                                         !    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"   !            )" ) "          /6         / % '0/%'1          10-103 "#$%##$%& '  "#$%&#$%(   "#$%(#$%)   8  7 7   8                             "#$%##$%& '  *     !   &  5  /6   /2 ;<) 0*        1    4  %   1    20 "#$%&#$%( '   "#$%(#$%) '   98)997 ()8( )(78 989)8:8 )8):: # (8)7 )(7):: )8 %+&,-+.-/ #+,$.+%-/ #+#-/+)., 9 # # )/ 2 2 1    =    1    )9 ):)9:7 )(()::: 20 )$$+#(/ #+$-%+/-& %+,%,+---      9()88 () (8)89 0)9)1 # # )::)8( # # 8     # # # 0  %+&,-+.-/ #+,$.+%-/ 3  0 45 6  7    54  6 0 .9(# 10-104 .9%) #+#-/+)., /9%)                    1     4     >  "     "7   -    3        $  $   ) ) "    !  -            $        ""   ?=  @ $30?=@1.     "       " -             4     ?=@84,A%&     - )6  )   &  %   "  " ?=@+ -0@ B' =   '       "     =   '   >%&   6@ $3-1  !   #/           "  #&"  " 2 "   #/         3 "   " #4    "               C     "  "#$%##$%& '  "#$%&#$%(     "#$%##$%& '  *     &  5  /6  "#$%(#$%)    "#$%&#$%( '   "#$%(#$%) '    !  01 9) 99:)7:9 8)8 77)9 )7()( %)/+)(& %+&,%+#%# %+).-+.%( 7)  # )999 # ()(( 7):( # )9:)9( &)+#,) ,.&+&(& #+,%$+&/# # # # 7()9( # 089)(1 0)981 (99)8(: 097)71 8     # # # 0  %)/+)(& %+&,%+#%# 0*        1    4  %  =   /   &  8  1       3  0  0 45 6  7    54  6 0 -9$# 10-105 &9$$ %+).-+.%( #9$$ Pima County FY 2014/2015 Adopted Budget Office of Sustainability & Conservation Expenditures: 309,661 Revenues: FTEs 4,000 14.90 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: None Note: Expenditure percentages for Conservation Science, Cultural Resources and Historic Preservation, and Office of Sustainability and Conservation are based on gross expenditures of $1,296,294 and shown only for illustrative purposes, as all of the costs of these programs except $309,661 are transferred to other Public Works Departments. Expenditures by Program Sustainability Programs 9.43% Conservation Science 30.03% Office of Sustainability & Conservation 28.24% Cultural Resources & Historic Preservation 32.30% Sources of All Funding Revenue 0.31% General Fund Support 23.58% Absorbed by other PW Depts. 76.11% 10-107 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Office of Sustainability and Conservation FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs 59,096 19,052 92,664 122,862 89,954 (77,617) 151,823 148,665 31,438 155,929 122,294 Total Expenditures 293,674 312,825 309,661 Cultural Resources and Historic Preservation Office of Sustainability and Conservation 884 11,050 4,000 4,000 - Total Revenues 11,934 4,000 4,000 281,976 306,325 305,661 (236) - - Fund Balance Decrease/(Increase) - 2,500 - Other Funding Sources - - - 293,674 312,825 309,661 3.90 4.00 4.00 2.00 6.00 4.00 3.00 2.00 4.90 4.00 4.00 2.00 13.90 15.00 14.90 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Staffing (FTEs) 10-108 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Conservation Science Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County's policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP goals and maintain compliance with the Section 10 permit. Implement the County's Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. Program Goals and Objectives - Improve County decisions by providing the best available natural resource information, including status and trends of key contributing factors - Integrate SDCP goals and objectives with County planning efforts and procedural requirements - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Oversee implementation of the County's Multi-Species Conservation Plan Program Performance Measures Draft of Environmental Impact Statement prepared; public comments addressed Ecological Monitoring Plan with data management completed; departmental responsibilities for Multi-species Conservation Plan finalized Public comments addressed Departmental responsibilities for Multi-species Conservation Plan to be in final status FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 32,692 26,404 34,504 55,450 (25,564) 25,564 59,096 89,954 - 59,096 89,954 - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 59,096 89,954 - 3.90 6.00 4.90 Program Funding by Source General Fund Support Program Staffing FTEs 10-109 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Cultural Resources and Historic Preservation Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, and assist designation of the Santa Cruz Valley National Heritage Area. Implement inventory, evaluation, impact assessments, and mitigation as necessary. Note: Except for the Program Expenditures by Object listed below, a portion of the program's expenditures will be allocated to the other departments in the Public Works functional area. Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Preservation bond funds expended Compliance actions for County projects reviewed Compliance reviews for private development reviewed FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned n/a n/a n/a $872,000 175 150 $847,000 200 175 FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 150,574 (131,522) (131,717) 54,100 105,857 (74,419) 19,052 (77,617) 31,438 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total 884 - 4,000 884 - 4,000 18,404 (77,617) 27,438 (236) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 19,052 (77,617) General Fund Support Net Operating Transfers In/(Out) 4.00 Program Staffing FTEs 10-110 4.00 31,438 4.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Office of Sustainability and Conservation Function Statement Provide comprehensive support for the Cultural Resources, Conservation Science, Sustainability, and Administration divisions. Description of Services Use a wide range of financial, budgetary, procurement, capital, and internal office management skills. Complete daily, weekly, monthly, and annual duties and responsibilities. Process vendor billings, and prepare special reports, operational and capital budgets, and schedules. Process purchasing requests, issue departmental contracts, manage contracts, assist with public meetings and events, and other office duties. Program Goals and Objectives - Provide prompt and courteous customer service departmentally, cross-departmentally, with intergovernmental organizations and to the general public - Achieve expected outcomes with completeness and minimal difficulty Program Performance Measures Comprehensive support provided for all department units FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned n/a n/a yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 75,276 17,388 130,248 21,575 120,326 35,603 92,664 151,823 155,929 - 4,000 - - 4,000 - Intergovernmental Grant Revenue Sub-Total 11,050 - - 11,050 - - General Fund Support 81,614 145,323 155,929 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - 2,500 - Other Funding Sources - - - Total Program Funding 92,664 151,823 155,929 4.00 3.00 4.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Program Staffing FTEs 10-111 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Sustainability Programs Function Create and maintain a sustainable community by promoting individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents. Description of Services Work to enhance sustainable practices and operational efficiency in Pima County. Partner with others to develop innovative programs and activities and incorporate roundtable multi-discipline decision-making into planning and implementation efforts for the workplace, neighborhood, community, and region. Program Goals and Objectives - Coordinate the ongoing implementation of the Sustainable Action Plan for County operations Prepare report card on Sustainability goals met through the Action Plan Provide training to County staff on green purchasing and other operational efforts Participate in community outreach and education Integrate sustainability principles into land use planning and County projects Program Performance Measures Annual Sustainability Report Card for County Operations prepared Development Services Infrastructure Planning team participation FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 119,769 3,093 139,565 9,100 114,800 7,494 122,862 148,665 122,294 General Fund Support 122,862 148,665 122,294 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 122,862 148,665 122,294 2.00 2.00 2.00 Program Staffing FTEs 10-112 Pima County FY 2014/2015 Adopted Budget Procurement Expenditures: 2,393,445 Revenues: FTEs 3,000 29.80 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 19.02% Vendor Relations & SBE Program 9.61% Design & Construction 28.10% Materials & Services 43.27% Sources of All Funding Department Revenue 0.13% General Fund Support 99.87% 10-113 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Procurement FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program 496,704 558,519 936,605 215,827 435,403 658,578 1,007,324 287,722 455,184 672,586 1,035,589 230,086 2,207,655 2,389,027 2,393,445 511 644 5 3,000 3,000 1,160 3,000 3,000 2,206,495 2,386,027 2,390,445 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,207,655 2,389,027 2,393,445 7.00 7.00 11.70 6.00 5.00 8.00 13.70 5.00 5.00 8.00 12.80 4.00 31.70 31.70 29.80 Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Expenditures Funding by Source Revenues Design & Construction Materials & Services Vendor Relations & SBE Program Total Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Staffing (FTEs) 10-114 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Administration Function Provide the administrative functions of the department. Conduct contracts review, provide training, ensure compliance with policies and procedures, and support County Enterprise Business System, Vendor Self Service System (VSS), and Vendor Registration and Messaging Portal (VRAMP). Description of Services Provide general management for all aspects of the Procurement function in Pima County as defined in the Pima County Code and Board of Supervisors Policies. Implement practices, competency, and systems changes and associated procurement training to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Maintain contracts in the central repository for the County. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contracts training to departments. Manage the disposition of surplus personal property. Maintain and distribute the Procurement Policy and Procedures Manual. Upgrade and maintain the department systems for vendors, users, County Enterprise Business System, and electronic contracts. Maintain and update the department Internet and Intranet websites. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online surplus property auctions. Conduct online countywide and vendor satisfaction surveys. Serve on countywide e-Government/Systems committee. Program Goals and Objectives - Provide Countywide training and assistance with purchasing policies and procedures - Maintain current Procurement Department policies and procedures - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute Program Performance Measures Training Sessions Provided Policies/procedures maintained Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 65 6 yes yes 72 6 yes yes 72 6 yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source 10-115 454,530 42,174 409,360 26,043 424,861 30,323 496,704 435,403 455,184 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Administration 496,704 435,403 455,184 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 496,704 435,403 455,184 7.00 5.00 5.00 General Fund Support Program Staffing FTEs 10-116 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Design & Construction Function Procure design, construction, and related services for all County departments under the authority of Title 34 Arizona Revised Statutes and BOS Policy D29.1. Consult with Public Works departments and Facilities Management regarding solicitations, project delivery methods, management and contracts administration. Description of Services Procure construction, architecture, engineering, and related services for the Public Works, Facilities Management, Regional Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each project. Work with the County Attorney to research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Identify and apply federal grant requirements where needed. Research and recommend alternative project delivery methods. Manage the procurement and evaluation process, draft award documents, and manage the contract and amendment/change order signature processes. Ensure consistency with federal, state and county law and policy. Process all change orders and amendments for construction, architecture, engineering, and related contracts. Craft appropriate documents. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Update policies/procedures as necessary FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 2 5 Average requistions more than 90 days old per week Policies/procedures maintained 2 5 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 2 5 FY 2013/2014 Adopted FY 2014/2015 Adopted 544,254 14,265 649,878 8,700 663,433 9,153 558,519 658,578 672,586 511 - - 511 - - 558,008 658,578 672,586 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 558,519 658,578 672,586 7.00 8.00 8.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-117 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services primarily covered in Chapter 11 of the Procurement Code, with the exception of Design and Construction Services, governed by Title 34 of Arizona Revised Statutes. Administer the PCard Program and act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Manage the PCard Payment Program to ensure the prudent expenditure of public funds and to optimize rebate revenues. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide to all County departments formal training, guidance and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Update policies/procedures as necessary - Ensure compliance with PCard policy - Review online PCard transactions within 24 hours of posting - Review PCard transaction documentation for compliance with policy within 5 days of receipt - Generate General Fund revenue through PCard rebates by working with accounts payable to make timely payments on Contract (CT), Purchase Order (PO), and Delivery Order (DO) invoices Program Performance Measures PCard rebate revenue generated for the General Fund Average requisitions more than 90 days old per week Policies/procedures updated/improved Percent of online PCard transactions reviewed within 24 hours of posting Percent of online PCard transactions reviewed for compliance with policy within 5 days of receipt of documentation 10-118 FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $47,000 1 12 100% $47,000 1 12 100% $47,000 1 12 100% 100% 100% 100% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Materials & Services FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Adopted FY 2014/2015 Adopted 930,415 6,190 1,003,309 4,015 1,031,214 4,375 936,605 1,007,324 1,035,589 644 - - 644 - - 935,961 1,007,324 1,035,589 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 936,605 1,007,324 1,035,589 11.70 13.70 12.80 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-119 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Function Manage Pima County Vendor Relations, Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE) and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Oversee creations and modifications of over 15,000 vendor records in AMS Advantage through Vendor Self Service (VSS) and Vendor Registration and Messaging Portal (VRAMP) and manually entered by Vendor Relation Staff. Create and modify Policies and Procedures for creating and modifying Vendor Records in AMS. Make recommendations for revisions/upgrades to VSS and VRAMP. Create and modify SBE and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE and DBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. Description of Services SBE Program: Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor and Employee Records (AMS Advantage) which provides current vendor information to assist in procurement opportunities to all departments in Pima County and provides current payment information on the vendor records to assure proper and prompt payments to vendors. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage, SBE and Disadvantaged Business Enterprise (DBE) Compliance: Review all County projects with SBE/DBE participation goals, and track prime contractor performance, payments and program compliance as outlined in Ordinance 1997-44. Monitor payment and SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Review Vendor Self Service (VSS) for errors and make recommendations for improvements - Create and maintain all vendor and employee records in AMS Advantage - Maintain SBE local vendors in AMS Advantage - Maintain SBE vendor training programs provided - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts 10-120 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 60 28 9,148 4 45 106 10 52 52 10 219 28 Minority-owned SBE vendors in database On-site Living Wage compliance visits County vendors in database Policies/procedures updated/improved Woman-owned SBE vendors in database Non-MWBE SBE vendors in database SBE vendor training programs provided Projects reviewed for SBE/DBE goals Projects reviewed for SBE/DBE compliance Pima County sponsored SBE outreach activities Certified SBE vendors Living Wage contracts reviewed 60 25 9,200 4 50 115 12 57 57 12 230 34 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 60 25 9,200 4 50 115 12 57 57 12 230 34 FY 2013/2014 Adopted FY 2014/2015 Adopted 206,995 8,832 284,410 3,312 227,361 2,725 215,827 287,722 230,086 5 3,000 3,000 5 3,000 3,000 215,822 284,722 227,086 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 215,827 287,722 230,086 6.00 5.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-121 Pima County FY 2014/2015 Adopted Budget Recorder Expenditures: 5,781,414 Revenues: FTEs 2,772,900 56.00 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 8.27% Information Services 23.64% Voter Registration 50.89% Recorder Division 17.20% Sources of All Funding Fund Balance Decrease 9.28% Department Revenue 47.96% General Fund Support 42.76% 10-123 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Recorder FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Information Services Recorder Division Voter Registration 441,329 982,061 706,042 2,426,669 435,913 1,939,958 932,977 1,129,534 477,896 1,366,553 994,662 2,942,303 Total Expenditures 4,556,101 4,438,382 5,781,414 Administration Information Services Recorder Division Voter Registration 312 1,005,501 2,103,000 892,981 949,156 2,275,976 204,910 829,900 1,815,000 128,000 Total Revenues 4,001,794 3,430,042 2,772,900 409,837 (80,262) 2,471,861 - - - 144,470 1,088,602 536,653 - - - 4,556,101 4,438,382 5,781,414 4.00 13.00 17.00 13.00 4.00 13.00 17.00 13.00 4.00 7.00 20.00 25.00 47.00 47.00 56.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Information Services Recorder Division Voter Registration Total Staffing (FTEs) 10-124 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Administration Function Provide management, budget oversight, and resources procurement for the Recorder Division, Voter Registration Division, and Information Services group in the department. Description of Services Ensure compliance with statutory mandates and set policies for the department and the implementation of those policies. Hire, supervise, monitor and evaluate department personnel. Oversee the budget and monitor the use of public funds in both revenue and expenditures. Purchase adequate resources, equipment, technology, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates are met at all times in both the Document Recording Division and Voter Registration Division - Ensure public funds allocated to the Department are expended in compliance with County policy and state law and that all revenue received is properly accounted for and deposited in accordance with County policy - Procure adequate resources, supplies, and equipment to enable the employees of the Department to perform their functions FY 2012/2013 Actual Program Performance Measures Statutory mandates under Titles 16 and 19 of the Arizona Revised Statutes are met Statutory mandates under Title 11 of the Arizona Revised Statutes are met All necessary supplies and production materials are purchased so that there is no downtime due to a shortage of supplies or materials FY 2013/2014 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned FY 2013/2014 Adopted FY 2014/2015 Adopted 408,686 32,643 421,163 14,750 438,646 39,250 441,329 435,913 477,896 292 20 - - 312 - - 441,017 435,913 477,896 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 441,329 435,913 477,896 4.00 4.00 4.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-125 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Information Services Function Maintain the hardware and software systems in use by both the Recording Division and the Voter Registration Division in order to keep the system in operation with minimal to zero unplanned downtime. Modernize hardware and software systems as necessary. Make electronic images and permanent record archival quality films of every page of every document accepted for recording. Description of Services Provide information to the public about recording transactions and upcoming elections on a 24 hour a day seven days a week basis. Ensure that the system is operational with minimal to no unplanned down time. Evaluate not only the operation of the system and the proper storage of all data, but also monitor the system on a 24 hour basis. Recommend both hardware and software changes and upgrades necessary for optimal operations. Make any programming changes required by federal or state legislative changes prior to the next scheduled elections to ensure compliance with statutory mandates. Make and store electronic images of all documents submitted for recording so that the documents can be quickly and easily retrieved by the public. Make archival quality film images of each page of every recorded document for permanent preservation. Program Goals and Objectives - Keep the Recorder's Office computer system operational with minimal to zero unplanned downtime - Make necessary program changes to implement statutory changes implemented at the state and federal level as well as changes necessary to provide election services to local jurisdictions - Perform annual evaluation and upgrades to system software and hardware as required by manufacturer or developer modification and updates - Complete modernizaton of the Voter Registration system to migrate to a newer upgraded database platform and a more modern computer programming language - Make electronic images of all documents submitted for recording to allow for electronic retrieval of the images by the public and make permanent archival film images of each page of each recorded document for permanent retention FY 2012/2013 Actual Program Performance Measures Maintain computer system with no unplanned downtime Voter registration program modified as needed to implement statutory or jurisdictional mandates prior to next election Computer programs updated as necessary within one year of release of new versions Computer system maintained and upgraded for most efficient operations possible Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 10-126 FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% 80% 90% 95% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 513,022 430,107 38,932 716,608 775,850 447,500 590,542 601,011 175,000 982,061 1,939,958 1,366,553 746 7,985 996,770 5,200 943,956 4,500 825,400 1,005,501 949,156 829,900 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Information Services General Fund Support - - - Net Operating Transfers In/(Out) - - - (23,440) 990,802 536,653 Other Funding Sources - - - Total Program Funding 982,061 1,939,958 1,366,553 13.00 13.00 7.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 10-127 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Recorder Division Function Provide quality service to the public by ensuring the prompt and efficient indexing and review of documents submitted to become part of the official transaction records of Pima County in compliance with the mandates of Title 11 of the Arizona Revised Statutes. Description of Services Review documents submitted to the department to become part of the offical real estate and commercial records of Pima County for compliance with statutory requirements under Title 11 of the Arizona Revised Statutes. Enter grantor, grantee, and beneficiary information accurately into the indexing system so that the document can be retrieved at a later date. Collect the required statutory fees for the recording services and ensure that those fees are properly deposited and accounted for as required under County procedures. Assist the public in researching and making copies of documents that have been recorded. Program Goals and Objectives - Review each document submitted for statutory compliance, proper indexing, and appropriate fees collected within one business day of receipt of the document by the office - Conduct a full second check by another operator to ensure indexing accuracy within three business days of receipt of the document - Show the actual date of receipt of the document by the Recorder's Office at initial entry of the document into the computer system in order to comply with statutory mandates - Collect all required statutory fees and account for them properly with daily audits of reciepts for each employee - Assist members of the public entering the office to record documents or to research previously recorded documents within five minutes of their arrival at the office FY 2012/2013 Actual Program Performance Measures Days to complete data entry and second check processing of all recorded documents Documents presented for recording are reviewed and entered in the computer system on the date of receipt Data entry information is reviewed for accuracy (second check) Appropriate documents are returned by mail or private/commerical courier Public walk-in customers served within 5 minutes of arrival in office Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-128 FY 2014/2015 Planned 3 2 2 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 599,720 106,322 742,277 190,700 878,426 116,236 706,042 932,977 994,662 84,607 2,018,393 2,275,976 1,815,000 2,103,000 2,275,976 1,815,000 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Recorder Division (1,396,958) (1,342,999) (820,338) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 706,042 932,977 994,662 17.00 17.00 20.00 General Fund Support Program Staffing FTEs 10-129 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Function Maintain an accurate and efficient voter registration system for all voters in Pima County and conduct early voting activities in a prompt, efficient, and secure manner in compliance with state and federal laws. Description of Services Provide accurate and prompt entry of voter registration forms into the County voter registration roll after receipt. Provide regular roll maintenance by moving voters to cancelled status upon receipt of valid notice of death, felony conviction, or incapacitation. Regularly process the County voter registration roll through National Change of Address databases to identify voters who may have moved from their registration address and send appropriate notices to those voters under the National Voter Registration Act. Conduct early voting activities by both mail and in person and validate signatures on early ballot affidavits. Validate signatures on petitions submitted to the office including candidate challenges, recall, initiative, and annexation petitions in compliance with the mandates of Titles 16 and 19 of the Arizona Revised Statutes, and various other state and federal election laws, rules, and mandates. Program Goals and Objectives - Review voter registration forms for legal compliance and enter valid forms into the computer system promptly after receipt with a high level of data entry accuracy - Make and link digitized images of all voter registration forms received in the correct format to individual voter records and properly file the original form as mandated by statutes - Mail confirmation of registration notices to voters within 30 days of receipt of a voter registration form adding a new voter or updating an existing voter - Mail early ballots to eligible voters who request a ballot by mail within time limits set by state and federal mandates - Accurately issue the correct early ballot to voters requesting ballots by mail or in person at early voting sites - Validate the signature of all voted early ballots when compared to the voter's signature on the voter registration form as soon as possible after receipt of the ballot - Secure and maintain accurate inventory records of all ballots in the Recorder's Office possession including ballots waiting to be mailed or voted ballots received from voters - Perform regular voter registration list maintenance activities including removing voters from the roll who are no longer eligible to vote through death, departure from the jurisdiction, felony conviction, or determination of mental incapacitation FY 2012/2013 Actual Program Performance Measures Voter Registration forms processed accurately and in a timely fashion Early ballots issued, mailed, and validated within statutory deadlines Petitions received by the office are properly reviewed and validated in compliance with statutory mandates Voter roll list maintained including address testing, removal of deceased, or cancelled voters performed as required under state and federal mandates Eligible early voters are provided with prompt and accurate service including issuance of the correct ballot Total Program Expenditures 10-130 FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 812,947 1,613,722 593,649 535,885 935,672 2,006,631 2,426,669 1,129,534 2,942,303 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services 796,786 869 240,614 204,210 38,500 1,038,269 204,210 38,500 Revenues Intergovernmental Investment Earnings (146,350) 1,062 700 88,500 1,000 Grant Revenue Sub-Total (145,288) 700 89,500 1,365,778 826,824 2,814,303 - - - 167,910 97,800 - Other Funding Sources - - - Total Program Funding 2,426,669 1,129,534 2,942,303 13.00 13.00 25.00 Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-131 Pima County FY 2014/2015 Adopted Budget Treasurer Expenditures: 3,041,306 Revenues: FTEs 102,500 37.50 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.37% Fund Balance Decrease 12.14% General Fund Support 84.49% 10-133 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Treasurer FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Treasurer Operations 2,078,272 3,011,307 3,041,306 Total Expenditures 2,078,272 3,011,307 3,041,306 Treasurer Operations 67,414 102,500 102,500 Total Revenues 67,414 102,500 102,500 2,019,486 2,568,107 2,569,606 - - - (8,628) 340,700 369,200 - - - 2,078,272 3,011,307 3,041,306 38.50 38.50 37.50 38.50 38.50 37.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Treasurer Operations Total Staffing (FTEs) 10-134 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Treasurer Program: Treasurer Operations Function Serve as the custodian of public funds and ex-officio tax collector for Pima County as mandated by Arizona Statutues. Description of Services Accept deposits, clear warrants, electronically disburse funds, invest funds on deposit, and account for and report the activity to the Board of Supervisors and depositors. Collect and distribute property taxes. Serve as the custodian of excess proceeds from trustee sales. Program Goals and Objectives - Maximize automation of tax payments - Meet or exceed established investment benchmarks - Implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, tax lien investors and individuals FY 2012/2013 Actual Program Performance Measures Months meeting or exceeding investment benchmarks Percentage of payments processed through automated methods Percent completed of tax collection system FY 2013/2014 Estimated 12 94% 85% 12 96% 95% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2014/2015 Planned 12 96% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 1,781,797 284,546 11,929 2,238,072 544,235 229,000 2,319,813 431,493 290,000 2,078,272 3,011,307 3,041,306 1,350 2 - - 1,352 - - 36,730 2,811 26,521 2,500 100,000 15,000 2,500 85,000 66,062 102,500 102,500 2,019,486 2,568,107 2,569,606 - - - (8,628) 340,700 369,200 Other Funding Sources - - - Total Program Funding 2,078,272 3,011,307 3,041,306 38.50 38.50 37.50 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-135 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Total Expenditures Special Revenue COMMUNITY RESOURCES Community & Economic Development Administration Administration Total Community & Economic Development Administration Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Division General Services Neighborhood Reinvestment Total Community Development & Neighborhood Conservation Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Community Services, Employment & Training County Free Library Administration Public Services Support Services Total County Free Library Economic Development & Tourism Economic Devel & Tourism Total Economic Development & Tourism Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex Natural Resources, Parks & Recreation Departmental Services GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division Total Natural Resources, Parks & Recreation 11-1 558,386 - 558,386 558,386 - 558,386 484,249 292,063 1,134,192 2,483,119 355,680 2,468,178 2,941,905 130,211 100,000 484,249 2,760,241 4,076,097 130,211 2,483,119 455,680 4,749,303 5,640,294 10,389,597 163,321 5,723,273 300,577 2,720,439 11,184,623 1,316,883 2,883,760 16,907,896 1,617,460 6,187,171 15,221,945 21,409,116 - 4,920,101 23,282,290 9,570,462 4,920,101 23,282,290 9,570,462 - 37,772,853 37,772,853 - 2,003,977 2,003,977 - 2,003,977 2,003,977 720,995 364,943 - 720,995 364,943 1,085,938 - 1,085,938 2,075,751 675,495 2,181,217 5,448,529 143,698 4,362,783 2,241,513 70,000 385,836 570,691 - 2,145,751 675,495 2,567,053 5,448,529 714,389 4,362,783 2,241,513 17,128,986 1,026,527 18,155,513 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program School Superintendent Accounting Administration Educational Services School Reserve Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District TOTAL COMMUNITY RESOURCES 11-2 Special Revenue Total Expenditures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ima County FY 2014/2015 Adopted Budget Community & Economic Development Admin Expenditures: 558,386 Revenues: 0 4.0 Function Statement: Enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of the economically disadvantaged and to meet and report performance and fiscal requirements of federal, state, and private grantors. Provide support to the Community Development & Neighborhood Conservation, Community Services Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5                 ! "   %    #! $       ) %      "! #     $'( ("(' # $$&'"&(    - - - - - - - - - ("(' # $$&'"&( . . . "-"" #-"" #-    !  " # $  % &' ($ )  ! *+*(' *) $ ,   "* )    ** +), $'(      ) ** +), 11-6                           ! "  #   #  "# $  #  # "   #$ %& # $   '!#  $#%###    (   #%)!  * *  "*#  * $  #%$#         +$ ,-! #$  .  /$#*  ,0  .  +$ ,0#.1 / #(+  #.   !2!  /  +#  #%     $   * #  $$# * # "#(  #"" " #$#3 !! . !*  *  $ . # *   *    ###  .# #  . $    . #    #     4  %    & # !"'!# !# # #"35  # *0 6# 7 "  * # +" #*/#  !  *&    0*2# #* 0#  $ 1 / #(   #*  # "     7'2/          *       #*   $ $ #*  !$ # & #  "" # (  ##  #$ # & # ! 89   # "#$%#&#$%'     !           "     +$  &$ #  # 1 / "## / (  #$  #""   ! 89     # "#$%(&#$%)    # #  # # # # # # # # "#$%#&#$%'   *      # /$# )  ( ## "#$%'&#$%(   "#$%'&#$%(    "#$%(&#$%)    :;*<= =*: :*>< :*= :*> *=>< )$#+,#% ,',+#%( ))-+'-, *< <:<* =*:=<       4        .  )$#+,#% ,',+#%( .*            /   . 0&1 2  3    &10  2 '5'' . 11-7 (5'' ))-+'-, (5$$ Pima County FY 2014/2015 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 10,389,597 Revenues: 5,891,463 26.42 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human services delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Neighborhood Reinvestment 4.39% Administration 4.66% Affordable Housing 26.57% General Services 23.90% Community Planning & Revitalization 1.25% Community & Rural Development 39.23% Sources of All Funding Operating Transfer 0.47% General Fund Support 44.16% Department Revenue 55.37% 11-9                  ! "#  &'   ! $ "  $ % "      ""#$%    &'$()$   $  &') $*  () + $,)- ./#/' )      ! !        !    !       !       ! ! - &'  ,(,$%(!!+ (!%)(, (!)*(%*+     ""#$%    &'$()$   $  &') $*  () + $,)- ./#/' )  !  !!  !  1 !2  0 !! !   0  0     0  - .  (%$*($*$ +(%,()+ %()*($,!  !!  1!!2 0  !  12 0 0 0 ,(,$%(!!+ (!%)(, (!)*(%*+ 6 6  6 6 6 !6 !6 6 6 6 6 6 )2% %2, ,2$    # .  + $  , . 3  4 "5 13 2  $ -(-15 -2 3 /   ,- -    // 0-&1      ""#$%    &'$()$ ./#/' )  - // 0-&1 11-10 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Function Provide administrative oversight of General Fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight and ensure contract compliance and fiscal accountability for all aspects of the department including grants administration and General Fund programs. Responsible for personnel, budget, programmatic reporting requirements, ensuring organizational capacity to fulfill obligations and responsibilities of the Department to provide support to County efforts and initiatives. Direct management staff to efficiently and effectively utilize resources in order to achieve the greatest community benefit. Prepare regular reports for the County Administrator and the Board of Supervisors. Responsible for oversight of County appointed Committees and Commissions which directly relate to the department. Program Goals and Objectives - Increase public information, knowledge, and access to programs and services funded through the department - Provide quarterly departmental newsletters and programmatic reports highlighting grantee accomplishments and best practices - Develop policies to enhance citizen participation to increase transparency and accountability - Promote staff in leadership roles within the local community and regional area in both planning and capacity development with non-profits, businesses, and governmental entities in order to respond to current needs - Maximize department resources through appropriate collaborations with County departments - Identify opportunities to leverage funds with other County departments for greater community and economic development - Pursue opportunities and resources for funding programs and initiate cooperative efforts with other jurisdictions and community partners at the local, regional, and state level FY 2012/2013 Actual Program Performance Measures Strategies developed and implemented to identify needs and promote awareness of community resources Reports developed to provide transparency and demonstrate community benefit achieved with programs and services Leadership provided on committees which evaluate impact and strategize regarding impact of national and local policies on County funding and programs Capacity building training sessions provided to community organizations Grants received to supplement lost federal funds Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total 11-11 FY 2014/2015 Planned 2 2 3 4 4 4 3 4 4 2 4 3 2 2 3 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Estimated FY 2013/2014 Adopted FY 2014/2015 Adopted 256,126 70,066 - 312,154 172,127 15,500 350,932 128,317 5,000 326,192 499,781 484,249 10,000 21,873 - - 31,873 - - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration 304,216 499,781 484,249 (9,897) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 326,192 499,781 484,249 3.35 5.60 6.42 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 11-12 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing Function Foster leadership and support to Pima County residents in addressing critical needs, sustainability, stabilization, and preservation of affordable housing. Expand affordable housing to include home ownership and rental opportunities. Provide access to sustainable long term affordable housing to low and moderate income residents through education and resource sharing of new and existing initiatives and opportunities that become available. Develop programs and partnerships that will enhance and expand the services provided by the Pima County Housing Center. Description of Services Assist low-income residents with down payment assistance and other financial education tools. Provide subsidy for the development of rental housing for low-income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low-income residents. Monitor for compliance and manage housing programs that include but are not limited to Home Investments Partnership (HOME), Neighborhood Stabilization Program I (NSP I), General Obligation Bond Funds for Affordable Housing Program, and the Housing Trust Fund. Provide support and resources to continue the work of the Pima County Foreclosure Prevention/Recovery Coalition to assist with keeping County residents in their homes thus preventing foreclosures and predatory lending. Comply with and incorporate new US Department of Housing and Urban Development (HUD) regulations into all programming. Collaborate with HUD approved counseling agencies and other community stakeholders in creating affordable housing programs and initiatives. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to ensure affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Provide all information necessary to authorize projects and assignments - Provide access to quality homeownership and rental counseling that includes financial education - Offer recent homeowners classes in post housing counseling that include restructuring home budget, investments, wealth building, and minor home repairs and improvements - Increase home ownership opportunities for low income residents of Pima County - Administer grants and programs that provide support for homeownership - Ensure homeowners are given necessary tools to help them succeed in responsible long-term home ownership - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability and healthy living standards necessary for improving quality of life for low and moderate-income households - Administer grants and programs that support energy efficient affordable rentals - Continue to respond to the foreclosure/default crisis affecting Pima County homeowners by maintaining effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for residents - Work with community collaboratives which focus on mitigating the effects of foreclosures throughout the County - Provide an analysis of community needs, emerging needs, and barriers to services for affordable housing and quality of life issues for urban and rural residents - Conduct need assessment and community analysis related to barriers to affordable housing - Assist interdepartmental staff with the development of a Pima County General Plan that will include a comprehensive affordable housing and community development component - Incorporate new HUD regulations into all applicable housing programs - Ensure all housing provider partners are trained on new HUD regulations for consistency and compliance - Complete Countywide Analysis of Impediments to Fair Housing and Affirmatively Furthering Fair Housing Plan with assistance from Southwest Fair Housing Council to promote diverse inclusive communities and continue to work towards ending housing discrimination - Administer grants and programs that support energy efficient, sustainable, affordable, and healthy living rentals FY 2012/2013 Actual Program Performance Measures 3 2,250 194 New housing development projects approved Housing center clients served Foreclosure prevention outreach/referrals 11-13 FY 2013/2014 Estimated 4 2,500 300 FY 2014/2015 Planned 3 2,750 250 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing New housing construction units produced Down payment support to new home buyers Acquisition of, rehabilitation of, or replacement of units Rental units produced Housing Center forums, workshops, and meetings attendance Roadway development impact fee waivers granted Foreclosure notifications within Pima County 41 4 4 10 951 22 6,756 30 50 5 42 750 25 6,000 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 40 50 2 30 750 35 5,000 FY 2013/2014 Adopted FY 2014/2015 Adopted 691,885 9,254,862 684,578 4,442,671 536,676 2,223,565 9,946,747 5,127,249 2,760,241 425 - - 425 - - Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 9,733,256 128,352 405 4,828,201 20,000 - 1,864,297 735,050 - Grant Revenue Sub-Total 9,862,013 4,848,201 2,599,347 286,246 275,634 292,063 3,806 - - (205,743) 3,414 (131,169) Other Funding Sources - - - Total Program Funding 9,946,747 5,127,249 2,760,241 13.20 8.00 6.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-14 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development Function Promote development of capital infrastructure. Improve critical housing and supportive service delivery to youth, seniors, first time homebuyers, special populations, and those in need including the homeless. Provide cultural, recreational, health/fire safety, and social services. Implement economic development initiatives and revitalize slum and blight in targeted communities via improvements to real property. Ensure that activities benefit low and moderate income communities within South Tucson, Marana, and unincorporated Pima County which include federally designated community target areas and Colonias, Neighborhood Revitalization Strategy Areas (NRSA), and other identified highly stressed neighborhoods and communities. Description of Services Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities primarily located outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase, improve, and add specified new services especially in economically disadvantaged and highly stressed neighborhoods and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Determine contract compliance and ability to meet funding objectives. Provide housing rehabilitation services in low income communities outside the city of Tucson. Provide economic and redevelopment activities in highly stressed neighborhoods and rural communities including but not limited to micro enterprise loans, commercial facade improvements, and Brownfields revitalization. Program Goals and Objectives - Provide public community facilities in low income rural areas and highly stressed neighborhoods - Review applications for funding community facilities and determine most effective investment of federal funds in underserved target areas - Ensure and conduct effective regulatory compliance for applicable federally funded programs/projects - Provide infrastructure improvements in low income rural areas and highly stressed neighborhoods - Review requests for funding and work with other County departments to identify, maximize, and leverage available resources - Determine highest priority needs - Rehabilitate owner occupied homes for eligible elderly, disabled, or low income clients - Determine the number of houses which can be rehabilitated - Effectively utilize existing federal funding - Monitor budgets and reports - Promote economic development initiatives in low income rural areas and highly stressed neighborhoods - Collaborate with rural entities and community leadership to determine needs for economic development initiatives and capacity for implementation - Identify and implement programs which promote the revitalization of slum and blighted areas including Brownfields sites - Effectively maximize and leverage existing funds to provide gap financing and generate program income as appropriate - Apply for available Brownfields grant funding annually FY 2012/2013 Actual Program Performance Measures 13 0 3 284 15 1 29 0 Public facilities improved Trainings/certifications attended, maintained, or acquired Infrastructure projects funded Houses rehabilitated and weatherized Public services provided Economic development initiatives funded Brownfields (environmental site assessments or cleanups) Site demolition and clearance 11-15 FY 2013/2014 Estimated 13 12 3 225 14 0 5 3 FY 2014/2015 Planned 15 12 4 220 12 1 5 3 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development 327 17 Environmental review records completed Davis Bacon/Section 3 compliance completed 310 16 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 310 19 FY 2013/2014 Adopted FY 2014/2015 Adopted 521,842 3,036,373 573,237 3,219,946 640,386 3,435,711 3,558,215 3,793,183 4,076,097 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 2,486,547 5,731 2,438,525 60,000 2,825,505 116,400 Grant Revenue Sub-Total 2,492,278 2,498,525 2,941,905 General Fund Support 1,141,641 1,292,141 1,084,192 (376,434) - 50,000 300,730 2,517 - Other Funding Sources - - - Total Program Funding 3,558,215 3,793,183 4,076,097 7.20 8.00 10.00 Total Program Expenditures Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-16 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division Function Administer the Neighborhood Stabilization Program 2 (NSP2) Grant. Conduct the closing of the NSP2 Grant which ended in February 2013. Administer the remaining income earned from the grant which remains the responsibility of Pima County as grantee. Provide support for County-wide activities involving community revitalization and planning. Description of Services Operate and staff the Pima Neighborhood Investment Partnership (PNIP) office. Work with the sub-grantees, the city of Tucson, and seven non-profit agencies to provide support for activities which include acquisition of foreclosed properties, redevelopment of vacant land, land banking, and demolition of blighted structures. Oversee sub-grantee performance, grant and contract compliance, and program reporting. Administer two Environmental Protection Agency (EPA) Brownfields Grants targeted to Flowing Wells and Ajo. Provide support, planning, and reporting on other grant funded activities for Home Investment Partnership (HOME), Supportive Housing Program (SHP), Supportive Housing Program Homeless Management Information System (SHP-HMIS), and Housing Opportunities for People with AIDS (HOPWA). Program Goals and Objectives - Prepare report on NSP2 accomplishments to the federal government, local community, and partners - Maintain timely and accurate reporting to HUD and the PNIP Consortium through Quarterly Progress Reports (QPRs) that are submitted to HUD through the Disaster Recovery Grant Reporting (DRGR) system - Provide report on NSP2 accomplishments, effective strategies, and recommendations for future investments - Close out NSP2 grant successfully to include completion of grant requirements - Work with Finance Grants staff to ensure timely closure of projects - Develop methodology for future monitoring and grant compliance - Develop and implement strategies to monitor ongoing investment of program income - Develop and implement strategies with NSP sub-grantees - Provide technical assistance and reports for staff - Assess staff needs for technical assistance and training - Direct staff development to increase knowledge and skills - Work with department staff to develop and implement community and economic development strategy - Target PNIP area - Communicate and coordinate activities with five neighborhoods in the targeted PNIP area - Participate in neighborhood based meetings to engage citizens and coordinate with existing service providers Program Performance Measures NSP2 accomplishments, effective strategies, and recommendations for future investments reported Administrative plan developed for on-going management of program income and administrative funds that have accrued to Pima County Plans developed for operation and management of program income accounts for two sub-recipients FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 11-17 4,274 92,596 28,920 50,500 30,524 99,687 96,870 79,420 130,211 118,380 28,066 79,361 - 240,099 10,112 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Division Grant Revenue Sub-Total 146,446 79,361 250,211 - - - (148,104) - - 98,528 59 (120,000) Other Funding Sources - - - Total Program Funding 96,870 79,420 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 11-18 130,211 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services Function Administer County General Funds to nonprofit agencies that have successfully completed a community advisory committee review process and were determined to be qualified to deliver basic needs for individuals and families. Description of Services Work with community agencies to identify program gaps. Provide support to the Board of Supervisors' appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential services which benefit Pima County residents - Ensure a community planning process is followed to determine priority services - Provide services to vulnerable populations throughout Pima County - Target funding to identify services that reach vulnerable populations - Provide technical assistance and training to non-profit agencies that are receiving funding - Determine which agencies are lacking organizational capacity and at what level assistance can be provided to ensure program and contract compliance - Provide community education regarding programs, services, and access to services - Identify effective outreach methods to promote the programs and services funded FY 2012/2013 Actual Program Performance Measures 10 1,453 22 25,342 53,075 10 1,281 21 6,175 17 11,061 9 Emergency food and clothing grants provided Community support grants clients served General Services grants provided General Services clients served Emergency food and clothing clients served Senior service grants provided Senior service clients served Support services, shelter, domestic violence grants provided Support services, shelter, domestic violence clients served Youth, young adult, and family support grants provided Youth, young adult, and family support grants clients served Community support grants provided FY 2012/2013 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-19 FY 2013/2014 Estimated FY 2014/2015 Planned 6 1,919 24 15,010 20,239 9 692 8 6,466 25 5,165 5 6 1,919 26 1,700 20,239 9 692 8 6,466 25 5,165 5 FY 2013/2014 Adopted FY 2014/2015 Adopted 2,419,741 2,422,761 2,483,119 2,419,741 2,422,761 2,483,119 (7,081) - - (7,081) - - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services 2,426,822 2,422,761 2,483,119 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,419,741 2,422,761 General Fund Support 11-20 2,483,119 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment Function Statement Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Regularly attend meetings to provide technical assistance and support in establishing goals - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Work with informal neighborhood groups to help develop capacity for broad participation and collective decision making - Assist community leaders in development of functional neighborhood project proposals - Determine appropriate level of technical assistance needed - Work with new neighborhood groups to evaluate community goals and strategies - Assess neighborhoods' knowledge of conducting community plans and provide technical assistance and support FY 2012/2013 Actual Program Performance Measures 36 3 12 1 Community outreach events held Projects completed Evaluations completed Proposals developed FY 2014/2015 Planned 36 2 20 3 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated 36 1 20 5 FY 2013/2014 Adopted FY 2014/2015 Adopted 281,663 15,909 304,366 131,400 320,480 135,200 297,572 435,766 455,680 5,242 - - 5,242 - - Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 17,425 873 100,000 - 100,000 - Other Special Revenue Total 18,298 100,000 100,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-21 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment 292,330 335,766 355,680 (286,263) - - 267,965 - - Other Funding Sources - - - Total Program Funding 297,572 435,766 455,680 4.30 4.00 4.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-22 Pima County FY 2014/2015 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Visit Tucson Tucson Regional Economic Opportunities, Inc. JobPath Community Food Bank, Inc. Pima Association of Governments Pima Council on Aging Our Family Services, Inc. Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) El Rio Santa Cruz Neighborhood Health Center, for El Pueblo Health Center Southern Arizona AIDS Foundation Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission Southern Arizona Legal Aid, Inc. (SALA) Youth on Their Own United Way - ECAP Catalina Community Services Interfaith Community Services (ICS) University of Arizona, Pima County Cooperative Extension New Beginnings for Women & Children Child and Family Resources, Inc. Wingspan Catholic Community Services, St. Elizabeth Clinic Pima County Community Land Trust Arivaca Coordinating Council/Human Resource Group, Inc. San Ignacio Yaqui Council, Inc. Southern Arizona Buffelgrass Coordination Center, Inc. AZ Childrens Association University of Arizona, Board of Regents International Sonoran Desert Alliance (ISDA) Tucson Clean and Beautiful, Inc. Jewish Family and Children's Services Catholic Community Services (dba Community Outreach Program for the Deaf) Tu Nidito Children and Family Services Tucson Botanical Garden Tucson Children's Museum TMM Family Services, Inc. Administration of Resources & Choices Ajo Chamber of Commerce Habitat for Humanity United Community Health Center El Tour (Perimeter Bicycling) Arizona Youth Partnership Community Food Bank - Caridad de Porres Tucson Meet Yourself 11-23 Funding $3,375,516 450,000 431,473 445,865 298,000 267,076 184,833 166,761 166,506 142,414 122,583 113,236 92,583 88,833 83,878 73,333 73,250 70,000 63,500 60,267 59,056 58,333 57,496 53,500 50,000 50,000 49,000 48,717 48,265 47,000 46,110 45,250 40,896 40,062 40,000 38,250 37,140 37,140 36,900 35,100 35,000 34,167 31,360 26,063 25,019 25,000 25,000 (1) (2) (2) (3) (2) (4) (2) (2) (2) (2) (2) Pima County FY 2014/2015 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Luke's in the Desert, Inc. (dba St. Luke's Home) Pima Prevention Partnership - Teen Court Humane Borders Sahuaro Girl Scout Council, Inc. (SGSC) Mobile Meals of Tucson, Inc. Rise LLC Jewish Family and Children's Services of Southern Arizona YWCA Employment Education, Training, and Support Services Young Women's Christian Association of Tucson La Frontera Community Services Casa de los Ninos Chicanos Por la Causa, Inc. International Rescue Committee, Tucson Office Green Valley Assistance Services, Inc. United Way of Tucson and Southern AZ Southwest Fair Housing Council One on One Mentoring Diaper Bank of Southern Arizona Southern Arizona Association for the Visually Impaired Santa Cruz Valley Heritage Alliance LULAC Youth Conference Tucson Jewish Community Center Total (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Flood Control District departments. (4) Contract budgeted and administered by Community and Economic Development Administration. (5) Contract budgeted in Board of Supervisors Contingency Fund. 11-24 Funding 24,000 23,600 22,500 22,400 21,700 21,500 21,400 20,833 20,667 20,000 18,800 18,500 18,000 17,583 16,693 15,833 15,500 15,000 15,000 15,000 12,500 7,500 $ 8,294,240 (5) (2) (4) (2) Pima County FY 2014/2015 Adopted Budget Community Services, Employment & Training Expenditures: 21,409,116 Revenues: 15,015,285 132.43 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational & Academic Instruction 7.56% CAA/Emergency Services Network 13.47% One Stop 78.97% Sources of All Funding Operating Transfers 0.58% Fund Balance Decrease 0.15% General Fund Support 29.14% Department Revenue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"  #   6+7# 8  "9    +76  8 (*;2)   11-33 ((;0, *2*1-2) *1;)) Pima County FY 2014/2015 Adopted Budget County Free Library Expenditures: 37,772,853 Revenues: 34,481,797 385.02 Function Statement: Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 13.02% Support Services 25.34% Public Services 61.64% Sources of All Funding Fund Balance Decrease 11.21% Federal/State Grants 1.47% Other Revenue 3.21% . Property Taxes 84.11% 11-35                  "#  $      !      !  !  !!  !  !!!    ! &(&( !&!& %&%%&'!     "#$%&$ % %&$    ! !!  !  ' !!!    ' ) *+ $ ,&'!'& &&' &'&%,% ' ' ' .!/ ./ .!/  !   ! 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ima County FY 2014/2015 Adopted Budget Economic Development & Tourism Expenditures: Revenues: 2,003,977 FTEs 1,226,077 4.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Fund Balance Decrease 6.29% Operating Transfers 32.52% Department Revenue 61.19% 11-43                !  %#   "$ !##    !"  %#   #   " !## #$$#$%& #&#%' #'#($$ &($(&(*) &)&"* & &'(( #'#'( #'&#% #%#$$ & & "' & )&* &*&(( 2 2 2 &#$ %''#( %#$( /#&'&0 %%#($& %# 2 2 2   +    !"  +  ) !  *! + ,!   ! "-!". /, 0   !"/. !"0 , 1!   *!"    # ,, -. &($(&(*) &)&"* & &'((    !"  ,, -. 11-44 3 3 3 "/ "/ "/                               !          " # $  % ""           &&   &   !$           && &          ' "  $!  ! ( !  ) * +  ,   -)*+,.&    #  & /    !   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"+##.+(-&     0    : !   4 *!  : !  +   1  0    2     3    4%5 6  7    %54  6 (8##  11-46 (8## "+##&+/,, (8## Pima County FY 2014/2015 Adopted Budget Kino Sports Complex Expenditures: 1,085,938 Revenues: FTEs 112,090 6.98 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Recreation 33.61% Landscape Management 66.39% Sources of All Funding Department Revenue 10.32% General Fund Support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ima County FY 2014/2015 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 18,155,513 Revenues: FTEs 1,388,196 268.78 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Special Projects/Trades Division 12.35% Departmental Services 11.82% GIS & Multimedia Services 3.72% Recreation 24.03% Natural Resource Parks 14.14% Planning 3.93% Operations 30.01% Sources of All Funding Fund Balance Decrease 5.08% Department Revenue 7.50% General Fund Support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ima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services Function Provide management, leadership, and strategic master planning for Pima County's system of parks and natural resources. Description of Services Provide direction, organize, manage, and administer the activities of the department management and staff. Implement departmental policies and procedures consistent with County policies. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Maintain liaison with community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Act as liaison with other governmental and private agencies in developing and monitoring contracts, agreements, and Intergovernmental Agreements (IGA), including, but not limited to County leased properties. Ensure appropriate compliance of the department's activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, advisory, and defense support of departmental tort related claims and lawsuits. Program Goals and Objectives - Process Special Event permits, contracts, and IGAs in a timely fashion - Process Personnel Action Forms (PAFs), timecards, and Family Medical Leave Act (FMLA) paperwork in a timely and effective manner - Operate department in efficient and cost effective manner FY 2012/2013 Actual Program Performance Measures Special Event permits, contracts, IGAs completed on time Timecards, PAFs, and FMLA requests processed on time Information requests from administration answered within two business days 95% 100% 95% FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 577,279 255,385 19,279 633,857 225,914 32,321 546,788 1,598,963 - 851,943 892,092 2,145,751 62,497 - - 62,497 - - 55,573 516 62,000 - 71,601 - 56,089 62,000 71,601 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total 11-53 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services 750,754 797,771 2,075,751 - - - (17,397) 32,321 (1,601) Other Funding Sources - - - Total Program Funding 851,943 892,092 2,145,751 8.00 7.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-54 5.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Development Function Manage and implement various planning, design, and construction projects related to the in-lieu fees Special Funds: Pima County Far West, Pima County Northeast, Pima County Northwest, Pima County Southeast, and Pima County Southwest. Description of Servioes Plan, design, and develop trails, parks, and other properties to be used as parks and recreation facilities as part of the in-lieu fees special funds program. (Note: Beginning in fiscal year 2013/14 the Development program budget is absorbed in the Planning and Special Projects/Trades Division program budgets.) Program Goals and Objectives - Meet all Capital Improvement Project (CIP) requirements for developing projects for the in-lieu fees program - Comply with all regulatory agency standards for developing projects for the in-lieu fees program - Identify and meet all federal and state project standards for developing projects for the in-lieu fees program FY 2012/2013 Actual Program Performance Measures 15 Monitor new tentative plat approvals are in compliance with collection requirements FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned n/a n/a FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 101,143 23,358 - - 124,501 - - 124,501 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 124,501 - - Program Funding by Source General Fund Support 2.00 Program Staffing FTEs 11-55 - - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: GIS & MultiMedia Services Function Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Create and manage NRPR's technical infrastructure and coordinate special Information Technology (IT) projects. Interact with the public, County staff, and other agencies through NRPR's customer service desk. Description of Services Update and maintain the NRPR website. Generate Geographic Information Systems (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Provide computer hardware, software, Internet access, and website maintenance as the liaison with the Information Technology Department. Provide records retention management oversight for the department. Administer the NRPR IT Plan and coordinate ordering hardware and software. Direct incoming calls and respond to inquiries. Oversee implementation of Advantage and Maximo, generate related reports, and provide technical assistance. Assist employees with recruitment, enrollment, benefits, and payroll. Order, inventory, and disperse materials and equipment for all divisions. Program Goals and Objectives - Capture comprehensive spatial data for all NRPR properties and integrate this information into the County-wide GIS system - Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer - Maintain accurate records or NRPR datasets and implement Pima County's record retention policies - Increase public awareness of NRPR facilities, services, and programs through a comprehensive identity program and expanded Web presence - Answer incoming calls by third ring and provide accurate responses FY 2012/2013 Actual Program Performance Measures 70 280 10 Web pages designed GIS products used Park identity programs created FY 2013/2014 Estimated FY 2014/2015 Planned 30 325 15 FY 2012/2013 Actual 260 430 15 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 344,145 17,708 383,785 36,591 638,904 36,591 361,853 420,376 675,495 3 - - 3 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-56 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: GIS & MultiMedia Services 361,850 420,376 675,495 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 361,853 420,376 675,495 6.00 7.80 General Fund Support Program Staffing FTEs 11-57 10.80 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Function Manage, maintain, and conserve natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Act as the primary land manager of the Conservation Land Management Program. Provide Natural Resources, Parks and Recreation (NRPR) staff with technical advice and direction related to projects potentially impacting flora and fauna. Description of Servcies Manage and protect mountain parks and natural resource parks, natural preserves, non-urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR managed lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Assist with implementation of a Multi-Species Conservation Plan (MSCP) for the County by managing mitigation lands consistent with MSCP and U. S. Fish and Wildlife (USFW) conditions. Program Goals and Objectives - Develop, implement, and monitor management plans for open space properties - Monitor and maintain non-urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites - Support implementation of a Federal Section 10 permit for Pima County, Multi-species Conservation Plan - Achieve the outcomes identified in the plan - Achieve the level of stewardship required by U. S. Fish and Wildlife to maintain the permit - Increase the level of public participation in environmental and conservation education programs FY 2012/2013 Actual Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY 2013/2014 Estimated FY 2014/2015 Planned 32,000 20 250,000 34,000 25 260,000 38,000 25 260,000 2 125 4 127 6 129 FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,878,178 883,808 22,393 1,644,647 1,240,535 - 1,569,090 997,963 - 2,784,379 2,885,182 2,567,053 109,833 135,052 30,000 131,000 20,000 131,000 244,885 161,000 151,000 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 11-58 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 45,862 (11) 494,980 - 49,487 858 45,851 494,980 50,345 305,604 9,005 170,000 25,000 250,000 61,250 484,609 25,000 311,250 2,264,635 2,143,334 2,042,967 (904,602) (849,980) (360,000) 649,001 910,848 371,491 Other Funding Sources - - - Total Program Funding 2,784,379 2,885,182 2,567,053 35.50 28.50 Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-59 28.50 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Function Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to new construction and development while providing opportunities for the public to be physically active. Provide sports fields, courts, ramadas, and playgrounds for youth recreational and sports activities. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 38 parks, with 80 ball fields (55 lighted) while coordinating with various sports organizations using the ball fields. Maintain reservable ramadas and 41 playgrounds to American Standards for Testing and Materials (ASTM) standards and Consumer Product Safety Commission (CPSC) guidelines. Maintain the grounds of the downtown government complex. Manage, operate, and maintain the Urban Loop path system of over 70 miles of paved paths including four river parks. Update, coordinate, and implement a comprehensive division safety program. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads Develop replacement programs for playground structures at national standards Remove graffiti at parks within 72 hours at least 85% of the time Operate and maintain urban parks at industry standards Develop funded cyclic maintenance program for the County's ball fields, buildings, and other infrastructure Replace all outdated ball field lighting systems and replace with energy efficient and "Dark Skies" friendly ball field lighting systems that are controlled by a central control system - Replace outdated and inefficient irrigation systems with more efficient and effective irrigation systems - Work closely with Tucson Water to connect parks that are within the service areas and are cost effective to do so to reclaimed water systems to reduce the amount of potable water used in parks - Develop and update a Heavy Maintenance Plan for each park FY 2012/2013 Actual Program Performance Measures Paved miles of river parks, Urban Loop, and Sun Loop maintained Ball fields operated and maintained Lighted ball fields operated and maintained Urban Parks operated and maintained Playgrounds operated, maintained and inspected Review and update 20 percent of Heavy Maintenance Plans annually 52 79 54 38 40 0% FY 2013/2014 Estimated 70 80 55 38 41 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Planned 93 80 55 38 41 20% FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 5,278,234 3,301,541 209,969 4,464,600 2,373,657 129,500 3,506,946 1,872,083 69,500 8,789,744 6,967,757 5,448,529 1,350 1,500 500 Program Funding by Source Revenues Licenses & Permits 11-60 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 149,993 266,716 38,000 140,700 48,000 168,300 418,059 180,200 216,800 8,341,685 6,787,557 5,231,729 30,000 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 8,789,744 6,967,757 5,448,529 109.95 95.28 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 11-61 104.40 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design, and construct recreational trails consistent with the Pima Regional Trails System Master Plan (2011). Description of Services Review and comment on rezoning, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Pima Regional Trails System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understanding, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process Implement and periodically update the Pima Regional Trails System Master Plan Resolve access challenges to the public lands that surround Tucson Prepare management plans for new open space properties as they are acquired Design public facilities on newly acquired open space properties FY 2012/2013 Actual Program Performance Measures Consistent and regular application of the Pima Regional Trails System Master Plan Regional Trail concepts generated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties FY 2013/2014 Estimated FY 2014/2015 Planned 100% 100% 100% 100% 100% yes yes 100% 100% yes yes 100% 100% yes yes FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 150,449 31,610 19,464 187,205 1,000 295,000 189,389 233,000 292,000 201,523 483,205 714,389 90 - - 90 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 11-62 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 22,350 3,693 105,916 - - 131,959 - - General Fund Support 140,587 152,727 143,698 (243,000) - - 171,887 330,478 570,691 Other Funding Sources - - - Total Program Funding 201,523 483,205 714,389 3.00 3.00 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-63 3.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation Function Operate community centers, recreation centers, swimming pools, art and leisure classes, Mike Jacob Sportspark, and three shooting ranges. Operate parks and recreation elements in Ajo, AZ. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age-appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and other venues Provide a safe environment at all locations and properly document activities and issues Provide trained professional staff and volunteers Provide safe modern recreation facilities Identify and rectify facilities issues such as safety related problems at recreation sites Maintain clean secure facilities Identify and repair all mechanical maintenance issues at recreation sites - Complete repairs within two weeks FY 2012/2013 Actual Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Staff safety training seminars held bi-annually and as needed Accidents reported within two days Routine aquatics and building repairs completed within two weeks 163,840 129,354 26,500 8,213 6 90% 95% FY 2012/2013 Actual FY 2013/2014 Estimated 170,000 135,000 30,000 10,000 6 95% 95% FY 2013/2014 Adopted FY 2014/2015 Planned 180,000 135,000 35,000 10,000 6 95% 95% FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,882,170 712,417 22,838 3,375,371 978,190 30,000 3,348,582 1,014,201 - 3,617,425 4,383,561 4,362,783 12,348 (725) 410,530 101,300 396,300 96,600 489,100 422,153 497,600 585,700 Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 11-64 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation 3,195,272 3,885,961 3,777,083 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 3,617,425 4,383,561 4,362,783 77.88 80.83 General Fund Support Program Staffing FTEs 11-65 86.58 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division Function Provide skilled technical services to maintain existing Natural Resources, Parks and Recreation (NRPR) parks, Pima County attractions, and related utility infrastructures. Build new parks, trailheads, utility infrastructures. Restore and repair existing parks. Perform activities related to the routine maintenance, enhancement, and repair of NRPR historic structures, utility infrastructures, and Natural Resources properties. Description of Services Provide skilled technical services for all NRPR properties including fourteen recreation and fine arts centers, various open space properties and ranches, natural resources and preserves, nine public swimming pools, dog parks, NRPR parks, shooting ranges, various government and community buildings, Pima County Attraction properties, and water works systems throughout Pima County. Perform activities related to skilled technical services for NRPR properties including well monitoring, maintenance, and repairs; historic buildling maintenance and repairs; road maintenance; and water system construction, maintenance, and repair. Provide skilled technical services for NRPR and other Pima County departments including Regional Flood Control District (RFCD), Office of Sustainability and Conservation (SUS), Pima County Department of Transportation (PCDOT), Regional Wastewater Reclamation Department (RWRD) Program Goals and Objectives - Provide skilled technical services for natural resources open space properties - Monitor and maintain water wells on NRPR properties - Provide skilled technical services at NRPR trailheads - Provide skilled technical services at NRPR parks and Pima County attractions - Build, maintain, repair, and restore NRPR parks and other Pima County attractions - Provide skilled technical services for other Pima County departments - Perform maintenance and repair work for other Pima County departments including RFCD, SUS, PCDOT, RWRD FY 2012/2013 Actual Program Performance Measures NRPR properties and infrastructures built, maintained, repaired, or restored 85 FY 2013/2014 Estimated 98 FY 2012/2013 Actual FY 2014/2015 Planned 121 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 19,983 94,312 1,495,749 527,491 1,679,133 562,380 114,295 2,023,240 2,241,513 4,000 - 500 - 500 1,000 4,000 500 1,500 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 11-66 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Special Projects/Trades Division 110,295 2,022,740 2,240,013 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 114,295 2,023,240 2,241,513 General Fund Support - Program Staffing FTEs 11-67 26.50 30.50 Pima County FY 2014/2015 Adopted Budget School Superintendent Expenditures: 3,873,336 Revenues: FTEs 2,473,000 14.00 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 8.40% Administration 13.18% School Reserve Programs 61.16% Educational Services 17.26% Sources of All Funding General Fund Support 36.15% Department Revenue 63.85% 11-69 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: School Superintendent FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Accounting Administration Educational Services School Reserve Programs 341,116 409,432 578,934 2,899,358 393,231 589,212 562,833 2,150,000 325,296 510,357 668,683 2,369,000 Total Expenditures 4,228,840 3,695,276 3,873,336 Accounting Administration Educational Services School Reserve Programs 50 25,055 76,863 2,771,523 157,000 20,000 2,150,000 100,000 4,000 2,369,000 Total Revenues 2,873,491 2,327,000 2,473,000 1,227,514 1,368,276 1,400,336 - - - 127,835 - - - - - 4,228,840 3,695,276 3,873,336 5.00 6.00 4.00 5.00 6.00 3.00 4.00 5.00 5.00 15.00 14.00 14.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Accounting Administration Educational Services Total Staffing (FTEs) 11-70 Pima County FY 2014/2015 Adopted Budget Program Summary Department: School Superintendent Program: Accounting Function Perform mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform accounting services related to revenues, expenditures, and budgeting for all school districts in Pima County with minor exemptions for those operating under A.R.S. 15-914.01. Establish applicable property tax levies for each school district in Pima County. Ensure tax levies are appropriated in accordance with the operating budget duly adopted by each school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for those districts whose finances are managed by the Superintendent of Schools. Determine new and innovative methods to provide enhanced services to school districts on the management of their financial operations. Program Goals and Objectives - Meet all statutory and regulatory requirements of Title 15 and other legal mandates on school budgets and finance - Provide technical assistance on budgeting and finance to any school district in Pima County - Provide technical support to school districts who wish to enhance or modernize their accounts payable system towards e-payables, P-Cards, and other non-cash methods. Program Performance Measures FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned School district revenue collected School district expenditures processed Accounting transactions School district warrants issued School districts provided with budgeting/finance assistance $884,645,363 $632,324,877 13,097,974 71,521 17 $845,000,000 $642,000,000 13,500,000 64,369 17 $860,000,000 $660,000,000 13,750,000 61,150 17 FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 330,340 10,776 382,191 11,040 319,696 5,600 341,116 393,231 325,296 50 - - 50 - - 341,066 393,231 325,296 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 341,116 393,231 325,296 5.00 5.00 4.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-71 Pima County FY 2014/2015 Adopted Budget Program Summary Department: School Superintendent Program: Administration Function Administer legally mandated functions of the office required by Title 15, 16, and 19 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record teaching certificates for all certificated individuals in Pima County. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal/regulatory mandated services related to regular and special elections that are required of Arizona county school superintendents - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 48,995 3 8 Certifications for teachers/administrators maintained Governing Board members appointed School district elections conducted FY 2014/2015 Planned 51,000 2 4 FY 2012/2013 Actual 53,000 3 15 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 339,215 70,217 388,029 201,183 354,657 155,700 409,432 589,212 510,357 25,055 157,000 100,000 25,055 157,000 100,000 384,377 432,212 410,357 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 409,432 589,212 510,357 6.00 6.00 5.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-72 Pima County FY 2014/2015 Adopted Budget Program Summary Department: School Superintendent Program: Educational Services Function Coordinate and assist with the development of educational service programs for educators, students and parents in Pima County. Description of Services Develop and coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, and non-profit organizations to provide comprehensive services to educators and students. Ensure that the Superintendent of Schools' office creates a link for different educational service agencies for the benefit of schools. Register and track all students in Pima County who are attending private schools or are being homeschooled. Program Goals and Objectives - Develop and lead collaborative efforts between governments as well as community, non-profit, and educational organizations in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom - Continue ensuring proper tracking of homeschool and private school data for children in Pima County FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 24 436 795 Special programs developed and coordinated Home school children tracked Private school children tracked FY 2014/2015 Planned 19 400 500 FY 2012/2013 Actual 15 450 600 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 315,287 263,647 293,115 269,718 413,403 255,280 578,934 562,833 668,683 71,862 5,001 20,000 4,000 76,863 20,000 4,000 502,071 542,833 664,683 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 578,934 562,833 668,683 4.00 3.00 5.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-73 Pima County FY 2014/2015 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Function Administer educational programs for students in the Pima County Juvenile Detention Center and the Pima County Adult Detention Center. Provide access to educational programs at neighboring school districts for students residing in remote and unincorporated areas of Pima County. Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts covering multi-county areas, including Pima County. Description of Services Provide educational services to students considered at-risk, incarcerated, or with special needs in the County juvenile and adult detention facilities through the Pima Accommodation District. Transport students who reside in remote and unincorporated areas of Pima County and are not part of a public school district, such as Mt. Lemmon and the Lukeville community, to a neighboring school district to be provided with K-12 education. Provide specialized educational programs in consortium with local school districts including professional development programs, constituency programs, and programs where services can be accomplished more efficiently and economically as multi-district or multi-county programs through the Pima Special Programs. Provide programs for unserved or underserved school age children in conjunction with and in response to federal, state, or local agency concerns. (Note: This is the combination of two programs, Pima Accommodation District and Pima Special Programs, which were previously presented separately. This change was effective with the fiscal year 2013/2014 Adopted Budget.) Program Goals and Objectives - Provide students with access to public education as required by A.R.S. 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with a high school education as established by the Arizona State Board of Education to earn a high school diploma or a general equivalency diploma (GED) - Develop service programs for underserved school districts, charter schools, and other educational institutions in Pima County or on a multi-county level - Maintain funding levels for programs to ensure quality services for local school districts, charter schools, and other educational communities and to ensure that Pima County schools meet federal and state educational mandates FY 2012/2013 Actual Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to Tanque Verde Unified School District Students transported from Lukeville to Ajo Unified School District Special programs operated FY 2013/2014 Estimated FY 2014/2015 Planned 67 23 3 56 19 2 52 16 2 84 24 73 19 50 15 FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 2,899,358 2,150,000 2,369,000 2,899,358 2,150,000 2,369,000 - 1,650,000 500,000 1,869,000 500,000 - 2,150,000 2,369,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-74 Pima County FY 2014/2015 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Revenues Intergovernmental Other Revenue Total 2,771,523 - - 2,771,523 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 127,835 - - Other Funding Sources - - - Total Program Funding 2,899,358 2,150,000 2,369,000 Fund Balance Decrease/(Increase) 11-75 Pima County FY 2014/2015 Adopted Budget Stadium District Expenditures: 5,253,097 Revenues: FTEs 2,656,135 40.18 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional sports organizations that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Stadium District Operations 100% Sources of All Funding Transient Lodging Tax 27.40% Department Revenue 31.71% Operating Transfers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ima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 422,351 1,594,602 2,577,768 718,911 1,492,020 759,753 1,601,401 370,993 1,291,386 35,000 2,040 171,144 781,368 946,822 457,351 1,594,602 2,577,768 720,951 1,663,164 1,541,121 1,601,401 370,993 2,238,208 10,829,185 1,936,374 12,765,559 1,185,591 - 1,185,591 1,185,591 - 1,185,591 2,677,851 2,896,732 197,233 16,699,891 194,202 202,649 14,630,529 2,677,851 3,090,934 399,882 31,330,420 22,471,707 15,027,380 37,499,087 3,603,267 31,575 3,634,842 3,603,267 31,575 3,634,842 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 690,483 - 6,000 2,250 696,483 2,250 690,483 8,250 698,733 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 520,623 14,591 535,214 520,623 14,591 535,214 1,649,776 3,598,427 1,824,046 646,806 947,295 1,649,776 4,245,233 2,771,341 7,072,249 1,594,101 8,666,350 Constables Constables Total Constables County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson 12-1 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Special Revenue 2,105,410 1,185,072 1,228,935 7,706,528 1,398,379 2,269,801 7,391,976 290,994 1,287,858 66,727 8,104,278 2,396,404 2,472,930 1,228,935 7,706,528 1,465,106 2,269,801 15,496,254 23,286,101 9,749,857 33,035,958 Legal Defender Legal Defender Total Legal Defender 4,045,881 23,682 4,069,563 4,045,881 23,682 4,069,563 Office of Court Appointed Counsel Contract Attorney Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Total Office of Court Appointed Counsel 6,875,338 508,711 1,675,724 741,385 - 6,875,338 508,711 1,675,724 741,385 9,801,158 - 9,801,158 13,086,104 509,025 13,595,129 13,086,104 509,025 13,595,129 331,808 2,234,850 - 331,808 2,234,850 2,566,658 - 2,566,658 19,992,477 47,284,304 25,139,139 44,399,621 671,743 3,193,304 2,000,000 1,986,329 5,380,364 480,000 20,664,220 50,477,608 2,000,000 1,986,329 30,519,503 44,879,621 136,815,541 13,711,740 150,527,281 13,530,794 3,573,667 2,123,208 4,275,054 641,801 2,102,240 225,748 2,424,690 2,760,052 887,085 1,416,015 11,651,761 1,108,143 654,791 695,105 409,100 - 14,417,879 3,573,667 3,539,223 15,926,815 1,749,944 654,791 2,797,345 634,848 2,424,690 2,760,052 31,657,254 16,822,000 48,479,254 267,631,802 59,428,575 327,060,377 Functional Area / Department / Program Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court Public Defender Public Defender Total Public Defender Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court TOTAL JUSTICE & LAW 12-2 Total Expenditures Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Revenues JUSTICE & LAW Clerk of the Superior Court Administration Criminal Services Financial Services Information Technology Records Retention Total Clerk of the Superior Court 2,425,774 328,000 - 90 2,040 58,600 265,000 664,500 2,425,864 2,040 386,600 265,000 664,500 2,753,774 990,230 3,744,004 361,390 - 361,390 361,390 - 361,390 40,000 103,000 161,100 10,793,514 103,000 161,100 10,833,514 40,000 11,057,614 11,097,614 1,755,700 50,715 1,806,415 1,755,700 50,715 1,806,415 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 238,455 - 9,000 7,000 247,455 7,000 238,455 16,000 254,455 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 277,560 26,900 304,460 277,560 26,900 304,460 5,918,692 780,000 168,000 315,200 596,195 5,918,692 1,095,200 764,195 6,866,692 911,395 7,778,087 Juvenile Court Administration Children & Family Svcs Detention Services Information Technology Probation Services Total Juvenile Court 2,100 5,200 100,000 - 290,994 1,285,427 66,539 7,721,707 293,094 1,290,627 100,000 66,539 7,721,707 107,300 9,364,667 9,471,967 Legal Defender Legal Defender Total Legal Defender - 23,682 23,682 - 23,682 23,682 823,454 - 823,454 823,454 - 823,454 Constables Constables Total Constables County Attorney Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson Office of Court Appointed Counsel Contract Attorney Total Office of Court Appointed Counsel 12-3 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Public Defender Public Defender Total Public Defender Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Total Superior Court TOTAL JUSTICE & LAW 12-4 Special Revenue Total Revenues 30,330 348,410 378,740 30,330 348,410 378,740 15,000 491,473 - 15,000 491,473 506,473 - 506,473 256,500 8,406,700 682,000 - 671,743 2,722,240 100,000 1,986,329 5,380,364 480,000 928,243 11,128,940 100,000 1,986,329 6,062,364 480,000 9,345,200 11,340,676 20,685,876 699,000 - 1,330,401 1,461,700 10,571,412 700,341 330,105 302,700 2,029,401 1,461,700 10,571,412 700,341 330,105 302,700 699,000 14,696,659 15,395,659 23,805,328 48,826,948 72,632,276 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 10.00 37.00 48.00 15.00 29.00 12.00 32.00 6.00 31.00 220.00 Constables Constables Total Constables 13.00 13.00 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 34.00 72.00 10.00 355.00 471.00 Forensic Science Center Forensic Science Center Total Forensic Science Center 33.00 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 11.00 33.00 11.00 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 9.50 9.50 Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 29.00 93.00 20.00 142.00 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 30.50 43.00 21.35 154.75 16.00 24.64 194.15 Legal Defender Legal Defender Total Legal Defender 46.00 484.39 46.00 12-5 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Office of Court Appointed Counsel CAC- Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Total Office of Court Appointed Counsel 6.00 23.00 10.75 39.75 Public Defender Public Defender Total Public Defender 161.55 161.55 Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary 1.00 33.45 34.45 Sheriff Administrative Corrections HIDTA Investigations Operations Total Sheriff 291.00 653.00 24.00 297.00 371.00 1,636.00 Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court 166.55 52.50 55.00 240.25 23.05 4.00 25.00 4.00 48.00 47.00 665.35 TOTAL JUSTICE & LAW 3,966.99 12-6 Pima County FY 2014/2015 Adopted Budget Clerk of the Superior Court Expenditures: 12,765,559 Revenues: FTEs 3,744,004 220.00 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 17.53% Administration 3.58% Civil Services 12.49% Probate Services 2.91% Courtroom Services 20.20% Juvenile Services 12.54% Information Technology 12.07% Criminal Services 5.65% Financial Services 13.03% Sources of All Funding Department Revenue 29.33% General Fund Support 63.26% Fund Balance Decrease 7.41% 12-7 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Clerk of the Superior Court FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program 699,288 1,488,390 2,394,554 735,493 1,583,877 978,956 1,732,392 352,501 1,787,787 708,788 1,592,204 2,311,249 699,664 1,842,703 1,171,764 1,685,101 368,380 1,969,651 457,351 1,594,602 2,577,768 720,951 1,663,164 1,541,121 1,601,401 370,993 2,238,208 11,753,238 12,349,504 12,765,559 Administration Criminal Services Financial Services Information Technology Records Retention 2,059,533 181 510,419 238,078 532,769 2,425,774 1,200 387,000 295,000 664,500 2,425,864 2,040 386,600 265,000 664,500 Total Revenues 3,340,980 3,773,474 3,744,004 7,840,896 8,116,713 8,075,411 - - - 571,362 459,317 946,144 - - - 11,753,238 12,349,504 12,765,559 9.00 35.00 45.00 13.50 30.63 12.25 31.80 6.00 30.88 7.50 35.00 42.50 14.00 34.00 13.00 33.00 6.00 32.99 10.00 37.00 48.00 15.00 29.00 12.00 32.00 6.00 31.00 214.06 217.99 220.00 Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Staffing (FTEs) 12-8 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration Function Statement Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances Train managers and supervisors to enhance performance and communicate organizational expectations Hire, supervise, and monitor personnel Complete employee evaluations for all personnel FY 2012/2013 Actual Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed 0 24 100% FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 0 30 100% 0 36 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 621,907 77,381 - 550,088 158,700 - 278,586 143,765 35,000 699,288 708,788 457,351 803,228 894 1,290,022 1,322,000 5,600 1,098,174 1,322,000 5,600 1,098,174 2,094,144 2,425,774 2,425,774 (34,837) 226 - 90 (34,611) - 90 Program Funding by Source Revenues Fines & Forfeits Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 12-9 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration (1,394,880) (1,746,986) (2,003,423) - - - 34,635 30,000 34,910 Other Funding Sources - - - Total Program Funding 699,288 708,788 457,351 9.00 7.50 10.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-10 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Civil Services Function Statement Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings within one day FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 239 68% 100% Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within 1 day FY 2014/2015 Planned 250 75% 100% FY 2012/2013 Actual 260 85% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,395,234 93,156 1,470,704 121,500 1,464,202 130,400 1,488,390 1,592,204 1,594,602 1,488,390 1,592,204 1,594,602 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,488,390 1,592,204 1,594,602 35.00 35.00 37.00 Program Funding by Source General Fund Support Program Staffing FTEs 12-11 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Courtroom Services Function Statement Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of all court documents FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 99% 100% 99% Accuracy rate of court documents Court documents processed on time Customer service ratings of satisfactory or higher FY 2014/2015 Planned 99% 100% 99% FY 2012/2013 Actual 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,287,297 107,257 2,224,433 86,816 2,486,768 91,000 2,394,554 2,311,249 2,577,768 2,394,554 2,311,249 2,577,768 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,394,554 2,311,249 2,577,768 45.00 42.50 48.00 Program Funding by Source General Fund Support Program Staffing FTEs 12-12 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Criminal Services Function Statement Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner Provide probation officers with court records needed to supervise their probation caseloads Maintain and keep current all probationer case files relating to court orders and assessments Collect court ordered assessments FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 2,722 1,027 394 100% Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Percent of probation case files that are current FY 2014/2015 Planned 2,750 1,030 425 100% FY 2012/2013 Actual 2,750 1,030 450 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 669,817 65,676 651,514 48,150 678,511 42,440 735,493 699,664 720,951 181 800 400 2,040 181 1,200 2,040 735,493 699,664 718,911 - - - (181) (1,200) - Other Funding Sources - - - Total Program Funding 735,493 699,664 720,951 13.50 14.00 15.00 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-13 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services Function Statement Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Monitor expenses and revenue in order to comply with budget - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings FY 2012/2013 Actual Program Performance Measures 166 1,444 100% 100% New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time Budget compliance FY 2012/2013 Actual FY 2013/2014 Estimated 180 1,500 100% 100% FY 2013/2014 Adopted FY 2014/2015 Planned 190 1,600 100% 100% FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,423,839 160,038 1,653,013 189,690 1,421,764 241,400 1,583,877 1,842,703 1,663,164 456,083 37,516 300,000 28,000 300,000 28,000 493,599 328,000 328,000 (34,220) 24,110 26,930 27,000 9,000 23,000 27,000 8,600 23,000 16,820 59,000 58,600 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Charges for Services Other Special Revenue Total 12-14 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services 1,060,621 1,362,753 1,164,020 - - - 12,837 92,950 112,544 Other Funding Sources - - - Total Program Funding 1,583,877 1,842,703 1,663,164 30.63 34.00 29.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-15 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Information Technology Function Statement Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request Develop superior software engineering and maintenance of all automation projects Maintain reliable management and support technology resources Establish document distribution and tracking FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 99% 100% 100% Respond to call center inquiries within 30 minutes Security system maintained 24 hours a day Computer systems updated as needed FY 2014/2015 Planned 99% 100% 100% FY 2012/2013 Actual 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 871,828 61,120 46,008 766,064 105,700 300,000 1,155,021 86,100 300,000 978,956 1,171,764 1,541,121 Investment Earnings Charges for Services Other Special Revenue Total 238,078 60,000 235,000 30,000 235,000 238,078 295,000 265,000 General Fund Support 574,613 614,354 759,753 - - - 166,265 262,410 516,368 Other Funding Sources - - - Total Program Funding 978,956 1,171,764 1,541,121 12.25 13.00 12.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-16 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Juvenile Services Function Statement Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 100% 100% Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY 2014/2015 Planned 100% 100% FY 2012/2013 Actual 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,679,884 52,508 1,577,439 107,662 1,518,901 82,500 1,732,392 1,685,101 1,601,401 1,732,392 1,685,101 1,601,401 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,732,392 1,685,101 1,601,401 31.80 33.00 32.00 Program Funding by Source General Fund Support Program Staffing FTEs 12-17 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Probate Services Function Statement Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue all letters of administration daily FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 122 100% 100% Probate cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time FY 2014/2015 Planned 125 100% 100% FY 2012/2013 Actual 125 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 325,721 26,780 343,716 24,664 353,202 17,791 352,501 368,380 370,993 General Fund Support 352,501 368,380 370,993 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 352,501 368,380 370,993 6.00 6.00 6.00 Program Staffing FTEs 12-18 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Records Retention Function Statement Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly for correctness before placing into storage - Scan all closed case files into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 100% 100% Documents checked before placing in storage Closed case files scanned into AGAVE system FY 2014/2015 Planned 100% 100% FY 2012/2013 Actual 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,213,434 308,743 265,610 1,331,541 488,110 150,000 1,549,908 538,300 150,000 1,787,787 1,969,651 2,238,208 Miscellaneous Revenue Charges for Services Investment Earnings Charges for Services Other Special Revenue Total 50 (50) 532,769 53,500 611,000 53,500 611,000 532,769 664,500 664,500 General Fund Support 897,212 1,229,994 1,291,386 - - - 357,806 75,157 282,322 Other Funding Sources - - - Total Program Funding 1,787,787 1,969,651 2,238,208 30.88 32.99 31.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-19 Pima County FY 2014/2015 Adopted Budget Constables Expenditures: 1,185,591 Revenues: FTEs 361,390 13.00 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 30.48% General Fund Support 69.52% 12-21 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Constables FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Constables 1,123,459 1,206,968 1,185,591 Total Expenditures 1,123,459 1,206,968 1,185,591 Constables 418,650 361,390 361,390 Total Revenues 418,650 361,390 361,390 704,809 845,578 824,201 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,123,459 1,206,968 1,185,591 13.00 13.00 13.00 13.00 13.00 13.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Constables Total Staffing (FTEs) 12-22 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Constables Program: Constables Function Statement Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties Serve civil/criminal papers from the justice courts, as well as from other counties and states Improve efficiency of service to the precincts Improve the quality of service to the community FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 95% 93% 64% 84% 100% Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers FY 2014/2015 Planned 95% 95% 65% 85% 100% FY 2012/2013 Actual 100% 100% 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 971,734 151,725 1,039,785 167,183 1,006,069 179,522 1,123,459 1,206,968 1,185,591 Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 10,331 58,406 39,856 310,057 37,900 323,490 37,900 323,490 418,650 361,390 361,390 General Fund Support 704,809 845,578 824,201 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,123,459 1,206,968 1,185,591 13.00 13.00 13.00 Program Funding by Source Program Staffing FTEs 12-23 Pima County FY 2014/2015 Adopted Budget County Attorney Expenditures: 37,499,087 Revenues: FTEs 11,097,614 471.00 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.14% Civil Legal Services 8.24% Community Support 1.07% Criminal Prosecution 83.55% Sources of All Funding Department Revenue 29.59% General Fund Support 59.82% Fund Balance Decrease 10.59% 12-25 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: County Attorney FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Civil Legal Services Community Support Criminal Prosecution 2,753,430 2,359,683 374,029 26,543,687 2,523,840 3,371,982 409,353 31,925,718 2,677,851 3,090,934 399,882 31,330,420 Total Expenditures 32,030,829 38,230,893 37,499,087 Administration Civil Legal Services Community Support Criminal Prosecution 459 103,822 192,332 12,179,572 103,000 182,027 11,198,394 103,000 161,100 10,833,514 Total Revenues 12,476,185 11,483,421 11,097,614 20,131,854 22,468,352 22,431,707 - - - (577,210) 4,279,120 3,969,766 - - - 32,030,829 38,230,893 37,499,087 30.00 77.66 15.00 363.20 32.00 77.00 12.00 358.00 34.00 72.00 10.00 355.00 485.86 479.00 471.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Civil Legal Services Community Support Criminal Prosecution Total Staffing (FTEs) 12-26 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Administration Function Statement Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney's Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals and Objectives - - Submit biweekly payroll to the Finance Department by established deadlines Comply with deadlines for financial reporting of various County, state, and federal funds Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate Conduct 45 monthly audits and achieve at least a 95% data systems accuracy FY 2012/2013 Actual Program Performance Measures Financial reports submitted on time Help desk ticket satisfaction (1: Bad - 5:Good) Unscheduled network downtime (hours) Application training satisfaction (1:bad - 5:good) Biweekly payroll submitted on time Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Network infrastructure uptime (% of 24/7) Software development schedule adherence 12-27 FY 2013/2014 Estimated FY 2014/2015 Planned 847 5 2 5 100% 100% 830 5 2 5 100% 100% 830 5 2 5 100% 100% 97% 100% 90% 80% 100% 90% 85% 100% 90% Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Administration FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Adopted FY 2014/2015 Adopted 2,298,521 454,909 2,343,590 180,250 2,415,921 261,930 2,753,430 2,523,840 2,677,851 459 - - 459 - - 2,752,971 2,523,840 2,677,851 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,753,430 2,523,840 2,677,851 30.00 32.00 34.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-28 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Function Statement Serve as in-house legal counsel to Pima County government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff, and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as Pima County. Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting taxes due), property tax appeals, environmental (defense of toxic tort and actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Provide legal advice to Pima County client representatives, defend Pima County in all litigation filed against it, prosecute violations of Pima County ordinances; represent and advise Pima County in administrative hearings; negotiate and draft contracts, sale and purchase agreements, leases, and other legal documents; and draft Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the civil division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepares and monitors contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives - Serve the public with integrity by fostering ethical, effective, and efficient government through the provision of the highest quality legal services - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County - Provide quality legal investigation and prosecution of violations of the employer sanctions law on behalf of Pima County - Provide timely and thorough review of, and make necessary revisions to, contracts, intergovernmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law - Provide quality legal representation in legal actions brought against the Pima County Program Performance Measures Fines collected Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, departments where legal counsel is required to be present Routine contracts/amendments/IGA's reviewed Client education training hours provided Savings from successful legal defense 12-29 FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $3,370,383 408 $1,233,622 410 $925,217 400 2,500 160 100% 3,100 110 99% 3,500 135 95% Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Satisfactory or above ratings on client evaluations for defense of legal proceedings Cases in which the County prevails in obtaining requested relief Satisfactory or above ratings on client evaluations for prosecutions of civil actions Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for legal advice and consultation Satisfactory or above ratings on client evaluation forms for education and training programs and services 99% 99% 99% 100% 99% 92% 99% 92% 99% 100% 100% 100% 98% 99% 99% 99% 99% 99% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Adopted FY 2014/2015 Adopted 2,346,112 13,571 3,268,293 103,689 3,007,263 83,671 2,359,683 3,371,982 3,090,934 538 - - 538 - - 97,687 5,597 100,000 3,000 100,000 3,000 103,284 103,000 103,000 2,352,730 3,100,598 2,896,732 - - - (96,869) 168,384 91,202 Other Funding Sources - - - Total Program Funding 2,359,683 3,371,982 3,090,934 77.66 77.00 72.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-30 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Community Support Function Statement Operate 88-Crime receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals and Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Provide training to agency staff, Community Justice Board volunteers, and community organizations - Work with the schools in the community bringing the Campus Crime Stopper Program into the schools - Increase community use of hotline - Increase participation at community events by 88-Crime - Increase the number of participants in the Bad Check Program - Maintain the amount of restitution returned to victims of bad checks submitted - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Increase the amount of donated gun locks to the community to promote gun safety and decrease accidential shootings Program Performance Measures Restitution collected Hotline and 88-crime office calls Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted CARGO presentations Gun locks donated CJB/staff training programs Community Justice Boards 12-31 FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $389,816 34,538 22,800 53 9,178 2,107 0 5,190 31 18 $370,000 36,264 23,940 56 9,365 2,050 2 5,500 30 18 $350,000 38,077 25,137 60 9,565 2,000 3 6,000 30 20 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Community Support FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Adopted FY 2014/2015 Adopted 310,051 63,978 345,508 63,845 337,517 62,365 374,029 409,353 399,882 307 - - 307 - - - 2,147 - - 2,147 - Fines & Forfeits Investment Earnings Other Special Revenue Total 191,472 553 179,580 300 160,800 300 192,025 179,880 161,100 General Fund Support 192,425 186,397 197,233 - - - (10,728) 40,929 41,549 Other Funding Sources - - - Total Program Funding 374,029 409,353 399,882 15.00 12.00 10.00 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Investment Earnings Grant Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-32 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Function Statement Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals and Objectives - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Provide specialized domestic violence response, including intervention services, for victims and their children, and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court - Ensure the rights of victims as dictated by the Arizona constitution are upheld - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials - Provide comprehensive victim services to the outlying incorporated and unincorporated areas of Pima County - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families - Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors Program Performance Measures Cost savings achieved by using a volunteer force to help provide victim services Felony cases presented for review by law enforcement Total claims processed Total volunteer hours 12-33 FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $459,594 $450,000 $450,000 10,403 335 25,533 10,000 350 25,000 10,000 350 25,000 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Legal reviews and corresponding disbursements of funds to local law enforcement agencies Total number of victim contacts by advocates Total number of victims served by victim advocates Juvenile cases presented for review by law enforcement Requests for investigative services Felony written victim notifications Initial appearances hearings (two per day) attended Total number of services provided to victims by victim advocates Average number of days to process claims Percent of violent, dangerous, repetitive offenders tried Victim restitutions processed within guidelines Claims processed within 60 days 107 92 101 34,427 8,929 5,710 11,329 63,723 730 60,259 28 74% 100% 100% 30,000 8,500 5,500 11,000 69,998 730 45,000 28 70% 100% 100% 30,000 8,500 5,500 11,500 65,000 730 45,000 28 70% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2013/2014 Adopted FY 2014/2015 Adopted 17,588,991 8,699,267 255,429 21,194,059 10,521,659 210,000 20,142,467 11,017,953 170,000 26,543,687 31,925,718 31,330,420 31,125 72,985 304 157 40,000 - 40,000 - 104,571 40,000 40,000 4,375,873 1,841 111 3,683,634 112,913 6,147 2,669,412 - 4,377,825 3,802,694 2,669,412 1,801,191 4,061,114 1,770,251 64,620 1,351,600 2,270,000 3,570,000 164,100 2,177,602 2,520,000 3,350,000 76,500 7,697,176 7,355,700 8,124,102 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total 12-34 Pima County FY 2014/2015 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution 14,833,728 16,657,517 16,659,891 - - - (469,613) 4,069,807 3,837,015 Other Funding Sources - - - Total Program Funding 26,543,687 31,925,718 31,330,420 363.20 358.00 355.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-35 Pima County FY 2014/2015 Adopted Budget Forensic Science Center Expenditures: 3,634,842 Revenues: FTEs 1,806,415 33.00 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding General Fund Support 50.56% Department Revenue 49.44% 12-37                "#    !        ) "#           ! "   # $%$( $$'% $%$& # "! #  $!$& $!'$( $&%$! # "##" #" " / / / + !!, +"", +!, / / / $%$( $$'% $%$& 0 0 0 / / /   *+      ) *+  $ %   & '  ( )* +' ,  % -+* , ' .    )     ,, -)".      ) ,, -)". 12-38                                  !"   #" $" %&   ' ()* +,-  +- ". $"%& /           "    " -"   "   -     -    - "    / "- 0  -  "   1 /    2$      '0         2(  0 '   ,23     345   2   345"   1      2 345   +26 2(    5  -- "/          (0  '    ,23      1  "     (   +26 (    -- "/     !" # !"$ %   !"$# !"& '   !"&# !"(   3+5 35 35 3,5 3,5 3,5 35 3,5 345 345 345 5  !"$# !"& %    !"&# !"( %    !" # !"$ %  ')       )" #  %&  -4-++ 7-34, +--7 +++-3 +--34 4+-7 $*+!&*$$, $*$&$*&-+ $*+$&*.&  -,43 -77-+7, ,-7 -4+- - -7- "*.!!*!+( "*("!* (! "*-((*-!! 0    8    3,- +-73 2 0    ,+*&!! $&*-!, 1 -+, , -4 4- , 2 +- , - ((*(&$  .*!-! (!*-"( --+4 -744-7 -47-,7 2 2 2 9,3-3: 97-7: 93-: 2     2 2 2 /  $*+!&*$$, $*$&$*&-+ /')        0    $" (   )"  0    1/  1/ 0    $" (  8   %    )" 2  0   /     3   / 4#5 6  7    #54  6 /' 12-39 $"8!! $ 8!! $*+$&*.&  $$8!! Pima County FY 2014/2015 Adopted Budget Justice Court Ajo Expenditures: 698,733 Revenues: FTEs 254,455 11.00 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Pay Fees 0.32% Justice Court Ajo 99.68% Sources of All Funding Department Revenue 36.02% General Fund Support 63.98% 12-41 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Justice Court Ajo FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Justice Court Ajo Justice Court Ajo Time Pay Fees 646,577 - 701,776 5,000 696,483 2,250 Total Expenditures 646,577 706,776 698,733 Justice Court Ajo Justice Court Ajo Time Pay Fees 170,651 4,339 249,455 7,000 247,455 7,000 Total Revenues 174,990 256,455 254,455 479,749 447,321 452,028 - - - (8,162) 3,000 (7,750) - - - 646,577 706,776 698,733 11.00 11.00 11.00 11.00 11.00 11.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Justice Court Ajo Total Staffing (FTEs) 12-42 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Be responsive and receptive to the needs of victims, defendants, and self represented litigants. Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Comply with court policies and County policies and procedures Comply with the Minimum Accounting Standards for the State Auditor General and Supreme Court Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner Complete docketing and minute entries prior to the conclusion of courtroom proceedings Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity Supervise DUI and domestic violence probationers to ensure compliance with court orders Initiate court action of debtors that have not paid by their payment due date FY 2012/2013 Actual Program Performance Measures 537 1,353 100% 100% 100% 90% Delinquent cases to be entered into collections Minute entries filed Court staff compliant with all state mandated training Minimum accounting standards compliant Bonds exonerated and refunded Probationers requiring court assessment FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures FY 2013/2014 Estimated 760 1,503 100% 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Planned 650 1,430 100% 100% 100% 100% FY 2014/2015 Adopted 471,066 175,511 523,810 177,966 533,005 163,478 646,577 701,776 696,483 18,699 124,404 293 15,352 195,839 350 15,352 195,839 350 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue 12-43 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Charges for Services Operating Revenue Sub-Total 18,258 26,914 26,914 161,654 238,455 238,455 8,997 11,000 9,000 8,997 11,000 9,000 479,749 447,321 452,028 - - - (3,823) 5,000 (3,000) Other Funding Sources - - - Total Program Funding 646,577 701,776 696,483 11.00 11.00 11.00 Revenues Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-44 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Time Pay Fees Function Statement Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect all Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 1,096 Cases assessed time payment fee 1,486 FY 2012/2013 Actual Program Expenditures by Object Operating Expenses FY 2014/2015 Planned 1,400 FY 2013/2014 Adopted FY 2014/2015 Adopted - 5,000 2,250 - 5,000 2,250 453 3,886 7,000 7,000 4,339 7,000 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (4,339) (2,000) (4,750) Other Funding Sources - - - Total Program Funding - 5,000 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) 12-45 2,250 Pima County FY 2014/2015 Adopted Budget Justice Court Green Valley Expenditures: 535,214 Revenues: FTEs 304,460 9.50 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 44.39% Department Revenue 55.61% 12-47 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Justice Court Green Valley FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Justice Court Green Valley 509,513 568,354 535,214 Total Expenditures 509,513 568,354 535,214 Justice Court Green Valley 368,663 406,787 304,460 Total Revenues 368,663 406,787 304,460 186,796 198,003 243,063 - - - (45,946) (36,436) (12,309) - - - 509,513 568,354 535,214 11.00 11.00 9.50 11.00 11.00 9.50 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Justice Court Green Valley Total Staffing (FTEs) 12-48 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Function Statement Serve public, litigants, and attorneys by the prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, and policies. Follow court performance guidelines set by court rules, statutes, administrative orders and guidelines established by the Administrative Office of the Supreme Court. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Follow financial management practices that meet the minimum accounting standards set and enforced by the State Auditor General. Adhere to operational guidelines reviewed by the Court Services Division of the Supreme Court. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Strengthen the administration of justice and improve communication - Use technology effectively - Migrate to a new case management system - Simplify and enhance systems - Enhance audio recording in courtroom - Improve website by providing capability of on-line payments; access to forms in accordance with Federal mandates (English and Spanish) and more comprehensive information about court processes for self-represented litigants - Provide wireless connectivity - Maintain a professional workforce and improve operational efficiencies - Maintain a Professional Workforce - Foster and encourage ongoing staff training - Insure staff compliance with state mandatory Council on Judicial Education and Training (COJET) - Improve Operational Efficiencies - Develop electronic court calendar - Implement document imaging - Upgrade security cameras throughout court complex - Lower costs associated with pro tem judges Program Performance Measures Reduce Pro Tem expenditures Case clearance rate, excluding DUI's Cross train four staff members Employees 100% compliant with state mandatory COJET training 12-49 FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $14,651 100% yes yes $6,628 100% yes yes $3,314 100% yes yes Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 448,458 61,055 487,025 81,329 475,558 59,656 509,513 568,354 535,214 23,763 226,859 48,027 21,060 250,000 51,480 21,060 225,000 31,500 298,649 322,540 277,560 2,321 67,693 84,247 26,900 70,014 84,247 26,900 186,796 198,003 243,063 - - - (45,946) (36,436) (12,309) Other Funding Sources - - - Total Program Funding 509,513 568,354 535,214 11.00 11.00 9.50 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Charges for Services Operating Revenue Sub-Total Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-50 Pima County FY 2014/2015 Adopted Budget Justice Courts Tucson Expenditures: 8,666,350 Revenues: Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs 7,778,087 142.00 Expenditures by Program Administration 19.04% Judicial Operations 31.98% Court Operations 48.98% Sources of All Funding General Fund Support 2.37% Fund Balance Decrease 7.88% Department Revenue 89.75% 12-51 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Justice Courts Tucson FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Court Operations Judicial Operations 1,606,594 3,480,807 2,542,739 1,707,613 3,710,820 3,030,465 1,649,776 4,245,233 2,771,341 Total Expenditures 7,630,140 8,448,898 8,666,350 Administration Court Operations Judicial Operations 5,221,003 1,067,618 708,736 4,918,692 1,175,200 869,297 5,918,692 1,095,200 764,195 Total Revenues 6,997,357 6,963,189 7,778,087 685,916 1,231,943 205,557 - - - (53,133) 253,766 682,706 - - - 7,630,140 8,448,898 8,666,350 30.00 88.00 20.00 30.00 89.00 19.00 29.00 93.00 20.00 138.00 138.00 142.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Court Operations Judicial Operations Total Staffing (FTEs) 12-52 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration Function Statement Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Total funds collected by the court Total Pima County revenues collected by the court Number of positions managed Public usage of buildings by number of individuals FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $14,390,941 $6,997,357 138 489,232 $14,400,000 $6,963,189 138 489,000 $14,400,000 $7,778,087 142 669,000 FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,278,354 328,240 1,478,751 228,862 1,489,039 160,737 1,606,594 1,707,613 1,649,776 213,382 2,777,263 53,891 2,176,467 2,712,192 56,000 2,150,500 2,712,192 56,000 3,150,500 5,221,003 4,918,692 5,918,692 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-53 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration (3,614,409) (3,211,079) (4,268,916) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,606,594 1,707,613 1,649,776 30.00 30.00 29.00 General Fund Support Program Staffing FTEs 12-54 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations Function Statement Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process all types of cases accurately, efficiently, and expediently. Provide service to the public, litigants, jurors, attorneys, and members of the bar; record case proceedings; maintain case files and court records. Prepare and distribute court notices and minute entries. Respond to phone and internet questions and requests for information. Schedule and maintain records of court events. Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys Acquire new case management system Image court documents into electronic case files Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting FY 2012/2013 Actual Program Performance Measures 134,685 166,502 112% Total case filings Total telephone calls requesting information Disposition rate FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2013/2014 Estimated 141,185 175,750 108% FY 2013/2014 Adopted FY 2014/2015 Planned 141,185 185,000 108% FY 2014/2015 Adopted 3,242,641 218,431 19,735 3,466,257 244,563 - 3,698,470 546,763 - 3,480,807 3,710,820 4,245,233 592 648,153 780,000 780,000 648,745 780,000 780,000 26,226 80,366 312,281 15,000 50,000 330,200 15,000 50,000 250,200 418,873 395,200 315,200 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Charges for Services Other Special Revenue Total 12-55 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations 2,617,678 2,645,051 2,818,427 - - - (204,489) (109,431) 331,606 Other Funding Sources - - - Total Program Funding 3,480,807 3,710,820 4,245,233 88.00 89.00 93.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-56 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations Function Statement Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment; felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause; initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1; civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when athorized by law, is $10,000 or less; domestic violence and harassment cases; concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000; matters involving possession of, but not title to, real property; and small claims proceedings when the amount involved does not exceed $3,500. Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary Reduce the number of pending civil and small claims cases Dispose of new cases in a timely manner Reduce the usage and cost of judges pro tempore Program Performance Measures Cost of judges pro tempore Total filings Disposition rate FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $117,357 134,685 112% $92,060 141,185 108% $92,060 141,185 108% FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,659,144 857,069 26,526 1,792,276 1,096,889 141,300 1,773,276 948,065 50,000 2,542,739 3,030,465 2,771,341 1,294 168,000 - 168,000 - 1,294 168,000 168,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental 111,864 151,297 146,195 Grant Revenue Sub-Total 111,864 151,297 146,195 Investment Earnings Charges for Services Other Special Revenue Total 15,991 579,587 550,000 450,000 595,578 550,000 450,000 12-57 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations 1,682,647 1,797,971 1,656,046 - - - 151,356 363,197 351,100 Other Funding Sources - - - Total Program Funding 2,542,739 3,030,465 2,771,341 20.00 19.00 20.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-58 Pima County FY 2014/2015 Adopted Budget Juvenile Court Expenditures: 33,035,958 Revenues: FTEs 9,471,967 484.39 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Administration 7.25% Children & Family Services 7.49% Probation Services 46.91% Court Support Services 3.72% Detention Services 23.33% Information Technology 4.43% Judicial Services 6.87% Sources of All Funding Department Revenue 28.67% Fund Balance Decrease 1.17% General Fund Support 70.16% 12-59 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Juvenile Court FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 2,436,434 2,236,820 1,103,345 7,284,392 1,675,747 2,148,051 13,721,544 2,268,296 2,401,357 1,119,490 7,757,350 1,457,293 2,286,260 15,392,975 2,396,404 2,472,930 1,228,935 7,706,528 1,465,106 2,269,801 15,496,254 Total Expenditures 30,606,333 32,683,021 33,035,958 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 280,733 1,296,916 75 94,647 79,613 (31) 7,146,015 241,480 1,282,160 100,000 65,234 7,998,337 293,094 1,290,627 100,000 66,539 7,721,707 Total Revenues 8,897,968 9,687,211 9,471,967 22,143,564 23,152,677 23,178,801 925 - - (436,124) (156,867) 385,190 - - - 30,606,333 32,683,021 33,035,958 31.00 37.00 21.10 160.75 17.00 24.39 200.80 29.45 44.00 20.55 156.75 16.00 24.64 196.90 30.50 43.00 21.35 154.75 16.00 24.64 194.15 492.04 488.29 484.39 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Staffing (FTEs) 12-60 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Administration Function Statement Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer FY 2012/2013 Actual Program Performance Measures Percentage of financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Deficiencies in life and safety building inspections corrected within 5 days of citing 99% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2013/2014 Estimated 99% 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Planned 100% 100% 100% 100% FY 2014/2015 Adopted 1,627,978 794,932 13,524 1,684,456 583,840 - 1,788,168 608,236 - 2,436,434 2,268,296 2,396,404 2,461 24,169 - 2,000 100 2,000 100 26,630 2,100 2,100 239,273 14,830 239,380 - 290,994 - 254,103 239,380 290,994 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 12-61 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Administration 2,151,682 2,026,700 2,103,310 245 - - 3,774 116 - Other Funding Sources - - - Total Program Funding 2,436,434 2,268,296 2,396,404 31.00 29.45 30.50 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-62 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs Function Statement Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within 7 business days of removal - Mediate or facilitate contested dependency matters to avoid court litigation - Assess 100% of eligible clients for Family Drug Court - Comply with federal Adoptions and Safe Families Act (ASFA) timelines to Permanency Hearings (ASFA standard is 1 year) FY 2012/2013 Actual Program Performance Measures Average days to Preliminary Protective Hearing Average days to permanency hearing (ASFA standard is 1 year) Cases resolved by full agreement through mediation Eligible clients assessed for drug court 6 244 58% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures FY 2013/2014 Estimated 6 242 60% 100% FY 2013/2014 Adopted FY 2014/2015 Planned 6 240 62% 100% FY 2014/2015 Adopted 1,883,552 353,268 2,083,317 318,040 2,052,377 420,553 2,236,820 2,401,357 2,472,930 119 4,755 5,200 5,200 4,874 5,200 5,200 761,213 708,457 712,588 761,213 708,457 712,588 530,881 (3) (49) 568,503 - 572,839 - 530,829 568,503 572,839 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total 12-63 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs 992,526 1,147,783 1,179,872 2,499 - - (55,121) (28,586) 2,431 Other Funding Sources - - - Total Program Funding 2,236,820 2,401,357 2,472,930 37.00 44.00 43.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-64 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Court Support Services Function Statement Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% Assign language interpreters that meet all necessary qualifications Provide language translations within legally required timelines Intra-department mail delivered promptly and accurately FY 2012/2013 Actual Program Performance Measures Assessment consumer satisfaction rating Assign qualified language interpreters Provide language translations within the legally required timelines Intra-department mail delivered promptly and accurately FY 2013/2014 Estimated 98% 99% 100% 100% 98% 100% 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 98% 100% 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted 857,124 246,221 917,540 201,950 1,029,898 199,037 1,103,345 1,119,490 1,228,935 75 - - 75 - - 1,103,270 1,119,490 1,228,935 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,103,345 1,119,490 1,228,935 21.10 20.55 21.35 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-65 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Function Statement Provide the community a secure detention facility for youth where helpful programs of education, remediation, and skill development are available. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide youth with positive reinforcement through Positive Behavioral Supports & Interventions (PBIS) program Increase number of youth achieving job skill certification Increase number of youth completing GED Prepare youth for success in drug treatment programs, such as Make a Change (MAC) FY 2012/2013 Actual Program Performance Measures Youth achieving a Food Sanitation Certificate Youth Achieving their GED/testing Boys served by MAC Program Girls served by MAC Program Youth reporting assigned detention mentor is beneficial Youth reporting Positive Behavioral Interventions & Support is beneficial Youth participating in Culinary Program Boys reporting family education sessions were helpful Girls reporting family education sessions were helpful FY 2013/2014 Estimated 4 18 122 62 80% 0% 55 50 97 47 85% 75% 59 54 76 37 88% 80% 0% 92% 96% 15% 94% 95% 20% 95% 96% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned FY 2013/2014 Adopted FY 2014/2015 Adopted 6,497,568 786,824 6,936,850 820,500 6,921,633 784,895 7,284,392 7,757,350 7,706,528 94,489 158 100,000 - 100,000 - 94,647 100,000 100,000 7,189,745 7,657,350 7,606,528 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 7,284,392 7,757,350 7,706,528 160.75 156.75 154.75 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-66 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology Function Statement Provide system administration for the Juvenile Online Tracking System (JOLTSaz) for Pima County, system analysis and development, technical user support, training, research, and data base management for over 500 users in all court locations. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain connectivity to production JOLTSaz, the Superior Court case management system (AGAVE), and the Pima County Attorney's office case management system (CAMMS). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 99% Computer infrastructure operative 99% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 99% FY 2013/2014 Adopted FY 2014/2015 Adopted 1,301,466 374,281 1,338,493 118,800 1,346,785 118,321 1,675,747 1,457,293 1,465,106 79,550 64 65,234 - 66,539 - 79,614 65,234 66,539 1,600,638 1,392,041 1,398,379 312 - - (4,817) 18 188 Other Funding Sources - - - Total Program Funding 1,675,747 1,457,293 1,465,106 17.00 16.00 16.00 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-67 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Judicial Services Function Statement Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Ensure all judicial officers will pass performance reviews (four officers are reviewed each year) FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 90% 9% 100% 13% Dependency hearings held within legal time frames Hearings contested Judicial officers passing performance review Reactivated Petitions 90% 8% 100% 14% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 90% 7% 100% 13% FY 2013/2014 Adopted FY 2014/2015 Adopted 1,892,768 255,283 2,048,060 238,200 2,038,368 231,433 2,148,051 2,286,260 2,269,801 (31) - - (31) - - (1) - - (1) - - 2,148,082 2,286,260 2,269,801 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) 1 - - Other Funding Sources - - - Total Program Funding 2,148,051 2,286,260 2,269,801 24.39 24.64 24.64 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Investment Earnings Other Special Revenue Total General Fund Support Program Staffing FTEs 12-68 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Function Statement Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Receive and process juvenile delinquency referrals, provide diversion services, complete investigations of petitioned cases and recommend appropriate services and supervision levels to the Court on adjudicated cases. Provide community supervision and monitoring of compliance with Court orders through a system of graduated responses. Program Goals and Objectives - Probationers' successful completion of standard probation Probationers' successful completion of intensive probation Juveniles successfully complete diversion consequences contracts within 90 days Restore victims through collection of restitution Teach accountability through imposition of court ordered community restitution Victims satisfied with notification and service Prevent recidivism among participants while in the Community Support (Alternative to Detention) Program (CSP) Prevent recidivism among participants while on Electronic Monitoring (Alternative to Detention) Program (EM) Program Performance Measures Amount of restitution collected Number of community restitution hours worked Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Victim customer service satisfaction rating Percentage of youth who do not recidivate while participating in CSP Percentage of youth who do not recidivate while participating in EM FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $105,863 29,390 77% 79% 93% 81% 57% $110,000 32,000 75% 72% 90% 78% 62% $110,000 32,000 78% 74% 90% 78% 65% 69% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 70% 72% FY 2013/2014 Adopted FY 2014/2015 Adopted 9,551,736 4,169,808 10,516,911 4,876,064 10,473,747 5,022,507 13,721,544 15,392,975 15,496,254 10,911 (236) - - 10,675 - - Intergovernmental 265,294 281,272 162,400 Grant Revenue Sub-Total 265,294 281,272 162,400 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues 12-69 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 6,524,904 10,847 (180) 13,964 320,511 7,312,159 8,000 (2,700) 7,894 391,712 7,285,602 8,000 (3,500) 8,378 260,827 6,870,046 7,717,065 7,559,307 General Fund Support 6,957,621 7,523,053 7,391,976 (2,131) - - (379,961) (128,415) 382,571 Other Funding Sources - - - Total Program Funding 13,721,544 15,392,975 15,496,254 200.80 196.90 194.15 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-70 Pima County FY 2014/2015 Adopted Budget Legal Defender Expenditures: 4,069,563 Revenues: FTEs 23,682 46.00 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children Expenditures by Program Legal Defender 100% Sources of All Funding Department Revenue 0.58% General Fund Support 99.42% 12-71 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Legal Defender FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Legal Defender 3,816,558 3,967,067 4,069,563 Total Expenditures 3,816,558 3,967,067 4,069,563 Legal Defender 31,460 18,475 23,682 Total Revenues 31,460 18,475 23,682 3,793,595 3,948,592 4,045,881 - - - (8,497) - - - - - 3,816,558 3,967,067 4,069,563 42.50 43.50 46.00 42.50 43.50 46.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Legal Defender Total Staffing (FTEs) 12-72 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Legal Defender Program: Legal Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain attorney retention rate of at least 90% - Provide legal representation to new indigent felony cases 20% FY 2012/2013 Actual Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2013/2014 Estimated 96% 19% FY 2014/2015 Planned 96% 21% FY 2012/2013 Actual 90% 20% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,442,843 373,715 3,681,958 285,109 3,815,106 254,457 3,816,558 3,967,067 4,069,563 6,787 - - 6,787 - - 24,250 57 366 18,000 200 275 23,452 230 24,673 18,475 23,682 3,793,595 3,948,592 4,045,881 - - - (8,497) - - Other Funding Sources - - - Total Program Funding 3,816,558 3,967,067 4,069,563 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 42.50 12-73 43.50 46.00 Pima County FY 2014/2015 Adopted Budget Office of Court Appointed Counsel Expenditures: 9,801,158 Revenues: FTEs 823,454 39.75 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Office of Court Appointed Counsel 7.56% Office of Children's Counsel 17.10% Contract Attorneys 70.15% Mental Health Defense 5.19% Sources of All Funding Department Revenue 8.40% General Fund Support 91.60% 12-75 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Office of Court Appointed Counsel FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program 9,259,186 510,857 453 1,361,207 571,065 852,114 7,187,938 594,831 1,371,924 628,904 - 6,875,338 508,711 1,675,724 741,385 - 12,554,882 9,783,597 9,801,158 Contract Attorney Office of Children's Counsel Office of Court Appointed Counsel Photo Enforcement 1,274,736 419 3,000 1,154,613 823,454 - 823,454 - Total Revenues 2,432,768 823,454 823,454 10,122,114 8,960,143 8,977,704 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 12,554,882 9,783,597 9,801,158 8.00 20.00 8.50 7.00 20.00 9.48 6.00 23.00 10.75 36.50 36.48 39.75 Contract Attorney Mental Health Defense Misdemeanor Office of Children's Counsel Office of Court Appointed Counsel Photo Enforcement Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Mental Health Defense Misdemeanor Office of Children's Counsel Office of Court Appointed Counsel Total Staffing (FTEs) Note: Beginning Fiscal Year 2013/2014, Photo Traffic Enforcement will be accounted for in non-departmental. 12-76 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Function Statement Provide representation through contracted private attorneys and ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other postconviction matters, sexually violent persons, guardianship and witness representation as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer a Qualified Consultant List for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Program Goals and Objectives - Ensure that all eligible individuals receive representation for dependency, delinquency, juvenile mental health, Guardian Ad Litem (GAL), and severance proceedings in Juvenile Court - Ensure that all eligible individuals receive representation for misdemeanor cases in Justice Court - Ensure that appropriate office (Public or Legal Defender) or contract attorney is appointed to represent qualifying defendants at all levels of representation in the juvenile and criminal justice area. FY 2012/2013 Actual Program Performance Measures Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY 2013/2014 Estimated FY 2014/2015 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source 12-77 699 9,258,487 7,187,938 6,875,338 9,259,186 7,187,938 6,875,338 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 9,906 1,264,830 823,454 823,454 1,274,736 823,454 823,454 General Fund Support 7,984,450 6,364,484 6,051,884 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 9,259,186 7,187,938 6,875,338 12-78 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Mental Health Defense Function Statement In the Superior Court through the Title 36 process, provide quality representation for persons that display behavior that is within the categories of DTS (danger to self), DTO (danger to others), PAD (persistently or acutely disabled) or GD (gravely disabled). Description of Services Provide quality representation to adults who, because of their mental illness are either unable or unwilling to participate in treatment on a voluntary basis and meet one of the four standards as detailed in Title 36: mental disorder of the person's emotional processes, thought, cognition or memory; danger to self (DTS); danger to others (DTO); persistently or acutely disabled (PAD) or gravely disabled (GD). Work in the best interests of he patients and work with the Court and treatment facilities to recommend necessary services when available. Program Goals and Objectives - Receive 99% of all new assignments for the representation Title 36 clients in Pima County Superior Court actions in cases which are initiated by emergency application or involuntary application non-emergent or pre-petition screening - Receive 99% of all active roll-over assignments that are currently represented by court appointed contract counsel FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 99% 99% Percent of initial case assignments accepted Percent of roll-over assignments accepted FY 2014/2015 Planned 99% 99% FY 2012/2013 Actual 99% 99% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 494,709 16,148 535,800 59,031 463,725 44,986 510,857 594,831 508,711 510,857 594,831 508,711 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 510,857 594,831 508,711 Program Funding by Source General Fund Support 8.00 Program Staffing FTEs 12-79 7.00 6.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Children's Counsel Function Statement Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. Description of Services Provide children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Program Goals and Objectives - Receive 75% of all new assignments for the representation of children in Pima County Juvenile Court actions in cases filed by Child Protective Services and private petitioners. - Accept 55% of active cases into the second and/or subsequent year of representation. FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 75% 55% Percent of initial case assignments accepted Percent of second year assignments accepted FY 2014/2015 Planned 75% 55% FY 2012/2013 Actual 75% 55% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,255,666 105,541 1,276,269 95,655 1,558,301 117,423 1,361,207 1,371,924 1,675,724 221 198 - - 419 - - 1,360,788 1,371,924 1,675,724 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,361,207 1,371,924 1,675,724 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support 20.00 Program Staffing FTEs 12-80 20.00 23.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel Function Statement Provide administrative support for the contract attorney program, Office of Children's Counsel, Mental Health Defender, and other ancillary functions in Pima County. Description of Services Screen Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, appeals, Rule 32 post-conviction relief, and juvenile), paralegal, investigator, and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses, and other miscellaneous services ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness, and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense facing the possibility of incarceration. Program Goals and Objectives - Attend Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Provide superior customer service to our clients (County departments, contractors, ancillary service providers and general public) in a timely and professional manner - Enter current indigent appointments into the Indigent Defense case management system on a daily basis - Ensure accurate appointment of counsel in all cases which includes: performing surface conflict checks to determine appropriate agency or contract counsel to appoint; routing appointments timely through the JustWare Staging Application - Process all contractor claims and defense related expenses in a timely manner FY 2012/2013 Actual Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days Felony indigents and quasi indigents screen for eligibility of counsel Vendor claims processed accurately 98% 90% 100% 90% FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 98% 95% 100% 90% 100% 95% 100% 98% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Charges for Services Operating Revenue Sub-Total 12-81 548,995 22,523 574,048 54,856 699,883 41,502 571,518 628,904 741,385 3,000 - - 3,000 - - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel Program Funding by Source 568,518 628,904 741,385 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 571,518 628,904 741,385 General Fund Support 8.50 Program Staffing FTEs 12-82 9.48 10.75 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Photo Enforcement Function Statement Enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. (Note: The Photo Traffic Enforcement Program began in May, 2009 but was moved to Non Departmental in fiscal year 2013/2014.) Description A Photo Enforcement vendor, selected by the County, will identify, via speed cameras, drivers who have violated speed limits within unincorporated Pima County. The Pima County Sheriffs Department, independently or via an agency agreement with the Photo Enforcement vendor, determines the violations shown by the evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation will be served with a citation for the alleged violations. The Pima County Justice Courts will adjudicate the violations. Program Goals and Objectives - Decrease speeding violations within the corridors of Pima County that the Pima County Sheriffs Department identifies as having significant noncompliance characteristics, as measured by number of officer-issued citations, number of vehicular accidents, and average speed of drivers within the corridors FY 2012/2013 Actual Program Performance Measures $34 $57 $92 940 10 130 1 39,000 1,860 3,970 1,875 23,284 Cost of citation issued Cost per paid citation Cost per personally served citation Number of cases dismissed Number of road segments with fixed cameras Average annual vehicular crashes per corridor Number of mobile cameras Citations issued from fixed cameras Citations issued from mobile cameras Citations eligible for service Citations served Citations paid FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 19,415 832,699 - - 852,114 - - 860,811 (3,985) 297,787 - - 1,154,613 - - Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-83 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Photo Enforcement (302,499) - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 852,114 - - General Fund Support 12-84 Pima County FY 2014/2015 Adopted Budget Public Defender Expenditures: 13,595,129 Revenues: FTEs 378,740 161.55 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children Expenditures by Program Public Defender 100% Sources of All Funding Department Revenue 2.79% Fund Balance Decrease 1.18% General Fund Support 96.03% 12-85 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Public Defender FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Public Defender 12,973,185 13,514,043 13,595,129 Total Expenditures 12,973,185 13,514,043 13,595,129 Public Defender 398,981 384,029 378,740 Total Revenues 398,981 384,029 378,740 12,551,888 13,020,260 13,055,774 487,427 (118,500) - (465,111) 228,254 160,615 - - - 12,973,185 13,514,043 13,595,129 163.87 164.08 161.55 163.87 164.08 161.55 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Public Defender Total Staffing (FTEs) 12-86 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Public Defender Program: Public Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquencies and those facing transfer to adult court. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain attorney retention rate of at least 90% - Provide legal representation to new indigent felony cases 75% FY 2012/2013 Actual Program Performance Measures Attorney Retention rate Percentage of new indigent felony inital appearance assignments FY 2013/2014 Estimated 82% 63% FY 2014/2015 Planned 91% 65% FY 2012/2013 Actual 90% 75% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,551,941 1,335,513 85,731 12,137,745 1,376,298 - 12,056,313 1,515,926 22,890 12,973,185 13,514,043 13,595,129 16,589 4,327 17,472 - 30,330 - 20,916 17,472 30,330 370,753 2,212 5,100 363,677 500 2,380 343,900 500 4,010 378,065 366,557 348,410 12,551,888 13,020,260 13,055,774 487,427 (118,500) - (465,111) 228,254 160,615 Other Funding Sources - - - Total Program Funding 12,973,185 13,514,043 13,595,129 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 163.87 Program Staffing FTEs 12-87 164.08 161.55 Pima County FY 2014/2015 Adopted Budget Public Fiduciary Expenditures: 2,566,658 Revenues: FTEs 506,473 34.45 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 12.93% Mandated Fiduciary Services 87.07% Sources of All Funding Department Revenue 19.73% General Fund Support 80.27% 12-89 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Public Fiduciary FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Burials Mandated Fiduciary Services 333,824 2,202,379 284,038 2,269,685 331,808 2,234,850 Total Expenditures 2,536,203 2,553,723 2,566,658 Burials Mandated Fiduciary Services 21,283 393,174 15,000 491,473 15,000 491,473 Total Revenues 414,457 506,473 506,473 2,121,746 2,047,250 2,060,185 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,536,203 2,553,723 2,566,658 1.00 33.25 1.00 34.20 1.00 33.45 34.25 35.20 34.45 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Burials Mandated Fiduciary Services Total Staffing (FTEs) 12-90 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Public Fiduciary Program: Burials Function Statement Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services Process applications and determine eligibility within 72 hours Close cases within 60 days of interment date Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed FY 2012/2013 Actual Program Performance Measures Quarterly inspections of cemetery to ensure proper maintenance of grounds Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment FY 2013/2014 Estimated FY 2014/2015 Planned 4 4 4 100% 95% 100% 95% 100% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 53,955 279,869 55,857 228,181 57,432 274,376 333,824 284,038 331,808 21,283 15,000 15,000 21,283 15,000 15,000 312,541 269,038 316,808 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 333,824 284,038 331,808 1.00 1.00 1.00 Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-91 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Public Fiduciary Program: Mandated Fiduciary Services Function Statement Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available, manage wards' income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service File annual reports to Superior Court on time Complete investigations within 30 days of receipt of all documents Develop client budgets within 30 days of appointment File client inventories to court within 90 days of appointment Reduce inappropriate referrals Minimize breaches of fiduciary duties FY 2012/2013 Actual Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 90 days of appointment Inventories filed with court within 90 days of appointment FY 2013/2014 Estimated 55% 97% 15% 85% FY 2014/2015 Planned 65% 97% 90% 95% FY 2012/2013 Actual 90% 100% 98% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,072,866 129,513 2,144,290 125,395 2,054,451 180,399 2,202,379 2,269,685 2,234,850 15,172 378,002 2,400 489,073 2,400 489,073 393,174 491,473 491,473 1,809,205 1,778,212 1,743,377 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,202,379 2,269,685 2,234,850 33.25 34.20 33.45 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-92 Pima County FY 2014/2015 Adopted Budget Sheriff Expenditures: 150,527,281 Revenues: FTEs 20,685,876 1,636.00 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 13.73% Operations 29.81% Corrections 33.53% Investigations 20.28% HIDTA 1.32% Forfeitures 1.33% Sources of All Funding Operating Transfers 1.25% Department Revenue 13.74% Fund Balance Decrease 0.43% General Fund Support 84.58% 12-93 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Sheriff FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administrative Corrections Forfeitures HIDTA Investigations Operations 25,235,555 45,731,351 (410,965) 2,208,175 25,679,384 42,864,141 19,909,170 48,741,750 2,200,000 2,731,559 27,921,659 47,389,646 20,664,220 50,477,608 2,000,000 1,986,329 30,519,503 44,879,621 141,307,641 148,893,784 150,527,281 Administrative Corrections Forfeitures HIDTA Investigations Operations 1,158,647 11,061,722 17,441 2,171,087 3,096,163 1,561,832 1,278,100 10,566,733 50,000 2,710,106 5,126,501 376,300 928,243 11,128,940 100,000 1,986,329 6,062,364 480,000 Total Revenues 19,066,892 20,107,740 20,685,876 121,864,872 126,366,531 127,309,829 (1,539,662) 1,654,135 1,880,000 1,915,539 765,378 651,576 - - - 141,307,641 148,893,784 150,527,281 254.00 684.00 23.00 280.00 395.00 293.00 642.00 26.00 282.00 396.00 291.00 653.00 24.00 297.00 371.00 1,636.00 1,639.00 1,636.00 Total Expenditures Funding by Source General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administrative Corrections HIDTA Investigations Operations Total Staffing (FTEs) 12-94 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Administrative Function Statement Provide administrative, information technology, special investigations, civil enforcement and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff's Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department, including Sheriff's Management and Records Tracking System, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). 12-95 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Contact complainants filing telephonic reports within two hours of their complaint - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within one week of receipt - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available FY 2012/2013 Actual Program Performance Measures Communications logged calls for service (PCSD & Sahuarita PD) Warrants deleted Domestic violence orders processed Fugitive extraditions Teletype messages sent Average elapsed time for felony warrant entry (in hours) ACJIS transactions completed 9-1-1 calls Average pre-dispatch time on priority one calls (in seconds) Warrants received Priority one calls dispatched in less than two minutes 10 minute warrant confirmations Database access uptime Telephone service availability Results from state & federal audits (low risk rating) Access to law enforcement database (24/7) Telephone services to all SD facilities (24/7) 140,262 11,401 6,156 1,280 7,833 4 2,755,000 200,115 34 11,420 98% 100% 100% 100% yes yes yes FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 145,000 12,156 6,756 1,380 8,016 4 2,900,000 200,000 30 12,084 98% 100% 100% 100% yes yes yes 145,000 12,500 6,900 1,400 8,000 4 3,000,000 200,000 30 12,500 98% 100% 100% 100% yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-96 15,917,611 8,608,051 709,893 12,087,121 7,772,049 50,000 12,551,898 8,062,322 50,000 25,235,555 19,909,170 20,664,220 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 253,825 2 176,838 110,000 146,500 110,000 146,500 430,665 256,500 256,500 617,913 110,060 9 721,600 300,000 - 671,743 - 727,982 1,021,600 671,743 24,054,723 18,945,488 19,575,465 95,512 (315,000) 160,512 (73,327) 582 - Other Funding Sources - - - Total Program Funding 25,235,555 19,909,170 254.00 293.00 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-97 20,664,220 291.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Corrections Function Statement Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times Transport inmates to court and to other detention facilities in a safe, efficient manner Ensure that there are no inmate escapes Provide necessary and timely medical evaluation and care to inmates Prevent suicides of individuals in custody FY 2012/2013 Actual Program Performance Measures 32,986 2,000 25,403 0 10 2 1 8 Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failure to release (cases) FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 34,320 2,039 26,792 0 6 2 2 5 34,920 2,077 28,256 0 6 2 1 3 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-98 35,094,699 9,442,331 1,194,321 38,448,518 9,617,960 675,272 39,720,535 10,227,073 530,000 45,731,351 48,741,750 50,477,608 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Corrections Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 247,571 53,774 7,808,225 300,000 5,000 7,775,000 300,000 5,000 8,101,700 8,109,570 8,080,000 8,406,700 Intergovernmental 348,342 210,733 279,240 Grant Revenue Sub-Total 348,342 210,733 279,240 438,659 685,020 12,114 1,468,017 400,000 642,000 17,000 1,217,000 400,000 715,000 10,000 1,318,000 2,603,810 2,276,000 2,443,000 General Fund Support 34,134,016 37,626,503 38,877,604 Net Operating Transfers In/(Out) (1,257,365) (230,865) (120,000) 1,792,978 779,379 591,064 Other Funding Sources - - - Total Program Funding 45,731,351 48,741,750 684.00 642.00 Revenues Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 12-99 50,477,608 653.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Forfeitures Function Statement Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund and Sheriff RICO Funds, each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 0 None submitted FY 2012/2013 Actual FY 2014/2015 Planned 0 0 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 76,697 (905,640) 417,978 1,700,000 500,000 1,500,000 500,000 (410,965) 2,200,000 2,000,000 16,993 448 50,000 - 100,000 - 17,441 50,000 100,000 - - - Net Operating Transfers In/(Out) (160,512) - 1,839,488 Fund Balance Decrease/(Increase) (267,894) 2,150,000 60,512 Other Funding Sources - - - Total Program Funding (410,965) 2,200,000 Program Funding by Source Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support 12-100 2,000,000 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: HIDTA Function Statement Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grant. Allocate HIDTA funds to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 0 None submitted FY 2012/2013 Actual FY 2014/2015 Planned 0 0 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,148,108 963,917 96,150 1,781,781 949,778 - 1,697,374 288,955 - 2,208,175 2,731,559 1,986,329 2,171,004 83 2,710,106 - 1,986,329 - 2,171,087 2,710,106 1,986,329 General Fund Support - - - Net Operating Transfers In/(Out) - - - 37,088 21,453 - Other Funding Sources - - - Total Program Funding 2,208,175 2,731,559 23.00 26.00 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 12-101 1,986,329 24.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Investigations Function Statement Provide criminal investigations, homeland security, narcotics and special investigations, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, narcotics, border interdiction and other economic crimes. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes FY 2012/2013 Actual Program Performance Measures 61% 47% Clearance rate - violent crimes Clearance rate - property crimes 12-102 FY 2013/2014 Estimated 64% 47% FY 2014/2015 Planned 65% 49% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Investigations FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 22,023,707 2,778,567 877,110 22,330,992 4,090,667 1,500,000 25,121,633 3,097,870 2,300,000 25,679,384 27,921,659 30,519,503 42,005 3,128 566,967 25,000 607,000 25,000 50,000 607,000 612,100 632,000 682,000 2,484,063 4,494,501 5,380,364 2,484,063 4,494,501 5,380,364 22,228,786 22,781,194 24,457,139 (3,141) - - 357,576 13,964 - Other Funding Sources - - - Total Program Funding 25,679,384 27,921,659 280.00 282.00 Program Funding by Source Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-103 30,519,503 297.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Operations Function Statement Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, and Special Weapons and Tactics. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible Investigate all traffic incidents Enforce Arizona state laws and County ordinances Conduct proactive patrols 24 hours a day, 7 days a week Provide specialized law enforcement support and services to unincorporated Pima County FY 2012/2013 Actual Program Performance Measures 130,616 25,951 14,290 16 19 Calls for service Arrests On-site calls Response time in minutes (metro) Response time in minutes (County wide) FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 130,000 26,500 16,000 18 19 130,000 26,500 16,000 17 18 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 33,027,152 9,185,958 651,031 35,207,234 12,182,412 - 35,323,375 9,556,246 - 42,864,141 47,389,646 44,879,621 22,208 6,127 54,461 568 20,000 - - 83,364 20,000 - 1,395,467 28 256,300 - 380,000 - 1,395,495 256,300 380,000 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 12-104 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Sheriff Program: Operations Revenues Intergovernmental 82,973 100,000 100,000 Other Special Revenue Total 82,973 100,000 100,000 41,447,347 47,013,346 44,399,621 (214,156) - - 69,118 - - Other Funding Sources - - - Total Program Funding 42,864,141 47,389,646 395.00 396.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-105 44,879,621 371.00 Pima County FY 2014/2015 Adopted Budget Superior Court Expenditures: 48,479,254 Revenues: FTEs 15,395,659 665.35 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 5.00% Law Library 1.31% Trial Services 5.69% Adjudication 29.74% Information Services 5.77% Fill the Gap - Other Courts 1.35% Administration 7.37% Conciliation Court 3.61% Adult Probation Court Services 7.30% Adult Probation Field & Operations 32.86% Sources of All Funding Department Revenue 31.76% General Fund Support 63.86% Fund Balance Decrease 4.38% 12-107 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Superior Court FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 13,866,236 3,246,811 2,925,402 14,526,684 1,452,490 679,025 2,584,109 426,300 2,244,078 2,280,871 14,498,658 3,466,166 3,320,516 15,863,806 2,116,713 736,347 3,230,363 633,455 2,521,101 2,621,237 14,417,879 3,573,667 3,539,223 15,926,815 1,749,944 654,791 2,797,345 634,848 2,424,690 2,760,052 Total Expenditures 44,232,006 49,008,362 48,479,254 2,180,433 4,573 1,603,142 9,755,832 727,611 427,981 299,711 581 272 1,901,874 35,000 1,439,800 10,301,456 709,955 431,939 307,100 - 2,029,401 1,461,700 10,571,412 700,341 330,105 302,700 - 15,000,136 15,127,124 15,395,659 29,365,001 31,122,300 30,958,254 - - - (133,131) 2,758,938 2,125,341 - - - 44,232,006 49,008,362 48,479,254 165.70 51.50 53.00 239.15 22.00 2.16 25.83 4.00 48.00 47.00 165.55 51.50 53.00 243.60 23.00 4.00 26.00 4.00 48.00 47.00 166.55 52.50 55.00 240.25 23.05 4.00 25.00 4.00 48.00 47.00 658.34 665.65 665.35 Funding by Source Revenues Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Pretrial Services Trial Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Staffing (FTEs) 12-108 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Function Statement Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Maintain the clearance rate of dispositions to filings at or above 100% FY 2012/2013 Actual Program Performance Measures 21,856 23,125 24,203 111% Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings FY 2012/2013 Actual FY 2013/2014 Estimated 22,230 23,080 22,275 100% FY 2013/2014 Adopted FY 2014/2015 Planned 22,495 23,227 22,348 100% FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,346,200 2,513,211 6,825 12,320,398 2,178,260 - 12,068,633 2,349,246 - 13,866,236 14,498,658 14,417,879 506,871 217,631 119,131 318,027 109,000 116,023 423,000 156,000 120,000 843,633 543,050 699,000 203,212 226,124 202,276 203,212 226,124 202,276 1,124,638 8,950 1,124,600 8,100 1,120,000 8,125 1,133,588 1,132,700 1,128,125 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total 12-109 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Adjudication 12,306,951 13,048,769 12,831,794 - - - (621,148) (451,985) (443,316) Other Funding Sources - - - Total Program Funding 13,866,236 14,498,658 14,417,879 165.70 165.55 166.55 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-110 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Administration Function Statement To provide administrative support to the presiding judge, the court and its operational and judicial divisions. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure that the court is receiving mental health reports and evaluations that are of the highest quality. Program Goals and Objectives - Process sufficient applications to fill all openings as needed while continuing to monitor labor market conditions and compensation trends - Improve inventory management through integrating purchases of supplies and warehouse management through the use of Navision (inventory management software) - Maintain a safe environment by ensuring adequate security for courthouse users and court employees - Assist in the development, implementation, and maintenance of court classification and compensation plans - Assist employees with annual Administrative Office of the Courts (AOC) COJET (Council on Judicial Education and Training) and local educational compliance - Provide information to facilitate optimum use of court funds FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 7,291 1,250 648 88 100% 100% Applications reviewed Supply orders processed and delivered in 2 hours Background checks completed Job analysis activities - job descriptions Financial reports filed timely Compliance rate of employees with COJET requirements FY 2014/2015 Planned 7,500 1,100 548 100 100% 100% FY 2012/2013 Actual 8,020 1,000 600 110 100% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,918,306 300,647 27,858 3,159,844 306,322 - 3,299,049 274,618 - 3,246,811 3,466,166 3,573,667 4,573 - - 4,573 - - - 35,000 - - 35,000 - Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 12-111 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Administration 3,242,238 3,431,166 3,573,667 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 3,246,811 3,466,166 3,573,667 51.50 51.50 52.50 General Fund Support Program Staffing FTEs 12-112 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Court Services Function Statement Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 4,376 99% Number of presentence reports On-time delivery of reports FY 2014/2015 Planned 4,566 99% FY 2012/2013 Actual 5,032 99% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,649,289 276,113 2,896,607 423,909 3,102,895 436,328 2,925,402 3,320,516 3,539,223 Investment Earnings Charges for Services Other Special Revenue Total 9,818 1,593,324 10,800 1,429,000 10,800 1,450,900 1,603,142 1,439,800 1,461,700 General Fund Support 1,981,591 2,152,054 2,123,208 - - - (659,331) (271,338) (45,685) Other Funding Sources - - - Total Program Funding 2,925,402 3,320,516 3,539,223 53.00 53.00 55.00 Program Funding by Source Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-113 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Function Statement Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assessing the probationers' risk to the community and providing appropriate supervision, and addressing the probationers identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. To improve services, the department participates in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Continue community restitution involvement to reduce crime in targeted areas - Continue association with the Fugitive Investigative Strike Team (FIST) and maintain our superior rate of absconder apprehension - Provide specialized services, including Drug Court, that address specific offender populations, chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders - Provide the appropriate level of service to those that present a risk to the community utilizing evidence based practices that enhance successful probation completion - Continue to participate in the Literacy Education and Resource Network (LEARN) which provides probationers the opportunity to earn a high school equivalency diploma - Institutionalize Project SAFE (Swift, Accountable, Fair Enforcement) as a response to illegal drug use by probationers - Implement medication assisted treatment pilot Program Performance Measures Total collections Training hours earned Defensive tactics training hours earned Firearms training hours earned Management courses hours earned Quality assurance field audits Percent negative drug samples Percent of Court-ordered restitution paid Percent of Court-ordered restitution hours completed Probation terminations not revoked to prison Absconders arrested as a percentage of warrants issued FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $4,178,978 9,070 1,248 1,224 31 130 94% 28% 58% 75% 94% $4,333,326 9,085 1,256 1,224 31 210 94% 32% 59% 76% 93% $4,487,674 9,100 1,264 1,224 35 210 94% 36% 60% 77% 94% FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11,958,306 2,568,378 12,828,654 3,035,152 13,011,001 2,915,814 14,526,684 15,863,806 15,926,815 2,328 - - 2,328 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 12-114 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 540,755 1 738,956 - 664,737 - 540,756 738,956 664,737 Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 8,778,504 10,751 2,875 420,618 9,193,800 10,000 358,700 9,357,375 10,000 539,300 9,212,748 9,562,500 9,906,675 General Fund Support 4,211,228 4,175,629 4,275,054 - - - 559,624 1,386,721 1,080,349 Other Funding Sources - - - Total Program Funding 14,526,684 15,863,806 15,926,815 239.15 243.60 240.25 Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-115 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Function Statement Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post-decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the Court's expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court in Pima County - Provide accurate and timely information to the family law bench in order to assist the judges in making legal decision-making/parenting time decisions for families - Conduct mandatory parent education classes for divorcing and never-married parents involved in family law cases - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement processes in a safe, neutral setting - Provide ongoing program oversight to ensure the proper and timely performance of all in-house and contract services - Review and process referral and billing information for contract and expedited fund providers FY 2012/2013 Actual Program Performance Measures Conciliation cases served Mediation cases served Evaluation, child interviews, and parenting coordination cases served Mandatory parent education and community information programs conducted Supervised services and drug testing invoices reviewed, reconciled, and forwarded to Finance within 15 days of receipt of invoice Domestic Violence/Appropriateness screenings conducted FY 2013/2014 Estimated FY 2014/2015 Planned 90 1,819 232 110 1,850 244 100 1,800 235 131 135 130 61 34 60 100% 100% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,234,492 217,998 1,390,807 725,906 1,378,688 371,256 1,452,490 2,116,713 1,749,944 36,415 29,995 30,941 36,415 29,995 30,941 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 12-116 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 2,167 7,788 681,241 2,000 4,960 673,000 1,500 5,300 662,600 691,196 679,960 669,400 General Fund Support 653,433 806,306 641,801 - - - 71,446 600,452 407,802 Other Funding Sources - - - Total Program Funding 1,452,490 2,116,713 1,749,944 22.00 23.00 23.05 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-117 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Fill The Gap - Other Courts Function Statement Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/2002. (Note: This project is a multifaceted approach to improving criminal case processing and to streamline workflow.) Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 120 100% Justice Court probationers supervised Criminal document images available six hours after receipt FY 2014/2015 Planned 130 100% FY 2012/2013 Actual 130 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 594,164 84,861 598,112 138,235 579,254 75,537 679,025 736,347 654,791 General Fund Support - - - Net Operating Transfers In/(Out) - - - 679,025 736,347 654,791 Other Funding Sources - - - Total Program Funding 679,025 736,347 654,791 2.16 4.00 4.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 12-118 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Information Services Function Statement Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court's data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court's presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistently high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue development of the Court's case management system (AGAVE) and Pretrial Services system (PACT) - Continued efforts replacing legacy systems based upon technology such as Fox Pro, WANG Pace COBOL platforms - Support the statewide e-filing, Public Access and Bench Automation rollouts in a coordinated effort with Administrative Office of the Courts (AOC) and the Pima County Clerk of the Superior Court FY 2012/2013 Actual Program Performance Measures 4,408 no yes yes Help Desk calls resolved Implement AGAVE Juvenile 2.8 (JOLTSaz) e-Filing phases implemented as scheduled Pretrial case management system (PACT) implemented as scheduled FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 4,700 yes yes yes 4,700 no yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,776,205 675,447 132,457 1,952,781 1,077,582 200,000 1,870,725 826,120 100,500 2,584,109 3,230,363 2,797,345 4,201 9 - - 4,210 - - 25,000 (3) 25,439 - 25,105 - 24,997 25,439 25,105 6,758 6,500 5,000 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total Investment Earnings 12-119 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Information Services Charges for Services Other Special Revenue Total 392,016 400,000 300,000 398,774 406,500 305,000 2,269,007 2,177,952 2,102,240 - - - (112,879) 620,472 365,000 Other Funding Sources - - - Total Program Funding 2,584,109 3,230,363 2,797,345 25.83 26.00 25.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-120 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Law Library Function Statement Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Provide respectful and competent customer service Enrich and enhance law library's collection within budget Maintain library and research information on the Superior Court Law Library website Ensure adequate supply of forms available to all patrons Maintain up-to-date judicial collections FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 42,567 4,200 6,565 15,851 2,110 Patrons entering Law Library Updates added to collection Westlaw sessions provided (estimated) Packets of forms sold Items added to judicial collections FY 2014/2015 Planned 44,000 4,000 7,000 16,101 1,600 FY 2012/2013 Actual 45,000 4,200 8,000 16,000 1,600 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 166,647 259,653 179,516 453,939 217,178 417,670 426,300 633,455 634,848 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 39,050 3,901 256,760 40,000 2,100 265,000 40,000 2,700 260,000 299,711 307,100 302,700 General Fund Support 176,457 188,086 225,748 - - - (49,868) 138,269 106,400 Other Funding Sources - - - Total Program Funding 426,300 633,455 634,848 4.00 4.00 4.00 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-121 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services Function Statement Ensure the initial appearance court has accurate and timely information regarding release suitability for each felony, justice precinct misdemeanor, and domestic violence arrestees from Oro Valley, Marana, Sahuarita, and South Tucson. Ensure the justice precinct misdemeanor arrestees are screened for release eligibility, and when appropriate, effect their immediate release. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Community Partnership of Southern Arizona (CPSA). Reduce the issuance of bench warrants from the arraignment court to 50% of the level prior to the inception of this program. Arrange the self-surrender to the Court for Superior Court defendants who fail to appear at post arraignment hearings. For defendants the Court releases under the supervision of Pretrial Services, ensure that court-ordered conditions of release are being adhered to and violations are brought to the Court's attention in a timely manner. Maintain an automated tracking system which allows program managers to analyze their program performance and individual staff performance levels, pretrial population characteristics, pretrial performance trends, and compile prior felony arrests and convictions on new felony arrests. Responsible for the management and maintenance of paper file systems, reception area and call-in traffic as well as routine office and administrative support. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release (help alleviate risk factors by monitoring the defendant and referring the individual to treatment for any self-identified substance abuse, mental health or behavioral health issues) - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Release at least 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure at least 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate - Enter initial appearance information into department database by noon of the next business day (data entry error rate remains less than 3%) FY 2012/2013 Actual Program Performance Measures Felony defendants presented at the jail Initial appearance interview/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened 12-122 8,345 99% 60% 85% 99% FY 2013/2014 Estimated 9,240 99% 45% 80% 99% FY 2014/2015 Planned 10,100 99% 55% 85% 99% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,174,649 69,429 2,452,640 68,461 2,355,712 68,978 2,244,078 2,521,101 2,424,690 581 - - 581 - - 2,243,497 2,521,101 2,424,690 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,244,078 2,521,101 2,424,690 48.00 48.00 48.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-123 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Function Statement Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and Arizona State and Pima County Grand Juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to insure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for State and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Produce management reports used in identifying strengths or weaknesses in the Court's case flow systems in a timely manner - Provide court reporter coverage for all hearings statutorily requiring a court reporter FY 2012/2013 Actual Program Performance Measures 26,788 1,110 93% 92% 92% 100% Jurors reporting Events per interpreter Jurors drawn on panels as a percentage of jurors reporting Percentage of total events complete Management reports submitted on time Mandated court reporter hearing coverage 12-124 FY 2013/2014 Estimated 29,000 1,073 93% 90% 100% 100% FY 2014/2015 Planned 27,000 1,180 90% 90% 100% 100% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Superior Court Program: Trial Services FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,221,388 59,483 2,549,611 71,626 2,688,719 71,333 2,280,871 2,621,237 2,760,052 272 - - 272 - - 2,280,599 2,621,237 2,760,052 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,280,871 2,621,237 2,760,052 47.00 47.00 47.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-125 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Expenditures HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Environmental Quality Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health Office of Medical Services Behavioral Health Health Mandates Research & Planning Restoration to Competency Total Office of Medical Services TOTAL HEALTH SERVICES 13-1 1,365,904 - 19,763 2,872,641 231,862 256,086 1,222,987 898,537 19,763 2,872,641 231,862 256,086 1,365,904 1,222,987 898,537 1,365,904 5,501,876 6,867,780 - 1,332,533 8,426,110 6,770,726 3,945,888 350,487 8,452,217 2,530,984 1,332,533 8,426,110 6,770,726 3,945,888 350,487 8,452,217 2,530,984 - 31,808,945 31,808,945 10,238,099 13,710,923 16,200,000 1,998,099 116,571 - 10,354,670 13,710,923 16,200,000 1,998,099 42,147,121 116,571 42,263,692 43,513,025 37,427,392 80,940,417 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Tire Recycling Program Water and Waste Total Environmental Quality - 15,000 2,220,052 192,000 7,050 1,108,000 791,850 15,000 2,220,052 192,000 7,050 1,108,000 791,850 - 4,333,952 4,333,952 Health Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Pima Animal Care Center Records & Administration Total Health - 4,701,849 3,954,545 2,399,927 6,302,375 1,873,000 4,701,849 3,954,545 2,399,927 6,302,375 1,873,000 - 19,231,696 19,231,696 69,765 116,571 - 116,571 69,765 69,765 116,571 186,336 69,765 23,682,219 23,751,984 Office of Medical Services Behavioral Health Health Mandates Total Office of Medical Services TOTAL HEALTH SERVICES 13-2 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Solid Waste Management Water and Waste Total Environmental Quality 5.00 21.83 2.88 6.00 3.00 6.73 Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health 12.00 99.05 72.40 58.00 5.00 86.00 37.00 45.44 369.45 Office of Medical Services Behavioral Health Restoration to Competency Total Office of Medical Services 3.00 6.00 9.00 TOTAL HEALTH SERVICES 423.89 13-3 Pima County FY 2014/2015 Adopted Budget Environmental Quality Expenditures: 6,867,780 Revenues: FTEs 4,333,952 45.44 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Solid Waste Management, Tire Recycling Program and Wildcat Dumping Program have been added to the Environmental Quality Department. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control; Title 49, Chapter 881, Administrative Rules R-18-13-201 through R18-132703; 40 CFR 258.1 through 258.75, Appendix I and Appendix II Expenditures by Program Water and Waste 13.08% Administration 0.29% Tire Recycling Program 17.81% Air 41.83% Solid Waste Management 19.89% Communication and Outreach 3.37% Enforcement 3.73% Sources of All Funding Fund Balance Decrease 8.25% Operating Transfers 9.38% Department Revenue 62.64% General Fund Support 19.74% 13-5 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Environmental Quality FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste 265,620 2,146,946 194,426 80,462 4,386,251 1,240,358 669,310 676,958 2,363,397 221,618 52,632 5,816,236 1,085,259 647,475 19,763 2,872,641 231,862 256,086 1,365,904 1,222,987 898,537 Total Expenditures 8,983,373 10,863,575 6,867,780 Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste 15,328 2,460,915 198,886 10,883 3,521,866 1,250,222 890,851 371,000 1,839,329 192,000 7,000 3,455,000 1,138,000 792,111 15,000 2,220,052 192,000 7,050 1,108,000 791,850 Total Revenues 8,348,951 7,794,440 4,333,952 - - 1,365,904 1,337,300 294,031 597,373 (702,878) 2,775,104 570,551 - - - 8,983,373 10,863,575 6,867,780 5.00 17.56 2.68 4.00 25.15 1.70 7.63 5.00 18.56 2.88 4.00 28.00 6.73 5.00 21.83 2.88 6.00 3.00 6.73 63.72 65.17 45.44 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Air Communications and Outreach Enforcement Solid Waste Management Tire Recycling Program Water and Waste Total Staffing (FTEs) 13-6 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Administration Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services - Have knowledgeable and professional employees - Develop and improve new and existing processes to meet customers' needs FY 2012/2013 Actual Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue Process improvements identified and implemented Administrative support and information provided to all department functions FY 2013/2014 Estimated 100% yes yes yes 100% yes yes yes FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 100% yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted 608,020 (342,400) 570,666 106,292 346,113 (326,350) 265,620 676,958 19,763 478 14,850 356,000 15,000 15,000 15,328 371,000 15,000 - - - 246,379 - - 3,913 305,958 4,763 Other Funding Sources - - - Total Program Funding 265,620 676,958 19,763 5.00 5.00 5.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-7 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Air Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 42 129 227 452 98% yes Air monitoring sites operational Stationary source inspections Stationary source permits issued with revisions Activity permits issued Average air monitoring data recovery rate NAAQS air pollutant standards met 42 84 33 395 98% yes FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2014/2015 Planned 42 55 60 391 98% yes FY 2013/2014 Adopted FY 2014/2015 Adopted 1,227,778 846,119 73,049 1,452,897 741,500 169,000 1,708,052 987,731 176,858 2,146,946 2,363,397 2,872,641 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue 1,101,606 (300) 599,229 - 618,952 - Grant Revenue Sub-Total 1,101,306 599,229 618,952 Revenues Licenses & Permits Fines & Forfeits Miscellaneous Revenue 1,346,660 1,925 11,024 1,230,000 10,100 1,591,000 10,100 Other Special Revenue Total 1,359,609 1,240,100 1,601,100 - - - 398,293 411,507 403,214 (712,262) 112,561 249,375 Other Funding Sources - - - Total Program Funding 2,146,946 2,363,397 2,872,641 17.56 18.56 21.83 Total Program Expenditures General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-8 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Communications and Outreach Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Reduce waste and encourage recycling through community outreach and education events - Increase number of users of the Air Info Now website that is dedicated to providing current air quality information for the metropolitan Tucson area FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 151 55,615 1,094,381 Community education events instituted Informational materials distributed Air Info Now website uses 150 40,000 900,000 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 150 40,000 900,000 FY 2013/2014 Adopted FY 2014/2015 Adopted 133,624 60,802 127,305 94,313 120,255 111,607 194,426 221,618 231,862 Program Funding by Source Revenues Intergovernmental 197,761 192,000 192,000 Grant Revenue Sub-Total 197,761 192,000 192,000 125 1,000 - - 1,125 - - - - - 312 - - (4,772) 29,618 39,862 Other Funding Sources - - - Total Program Funding 194,426 221,618 231,862 2.68 2.88 2.88 Total Program Expenditures Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-9 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Enforcement Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 371 99 Illegal dumping sites investigated Illegal waste removed from public lands (tons) 390 89 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2014/2015 Planned 367 36 FY 2013/2014 Adopted FY 2014/2015 Adopted 62,588 17,874 48,395 4,237 218,524 37,562 80,462 52,632 256,086 10,883 7,000 7,050 10,883 7,000 7,050 - - - 1,091 - 245,515 68,488 45,632 3,521 Other Funding Sources - - - Total Program Funding 80,462 52,632 256,086 4.00 4.00 6.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-10 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management Function Plan, manage, and perform solid waste compliance, closure, temporary closure, and remediation activities. Comply with all environmental monitoring requirements for various permits. Closure of landfill facilities, or a portion of a landfill facility, that has reached capacity and stopped receiving waste, and at which disposal operations have ceased, with only post-closure activities for compliance. Conduct temporary closures of landfills with remaining capacity that may not receive waste for a period of time. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Track waste management capacity and remediation services capability. Plan and manage the development, expansion, closure, temporary closure, and required remediation at County landfills. Manage County response to Arizona Department of Environmental Quality Superfund/Water Quality Assurance Revolving Fund activities. Conduct environmental compliance activities at County Solid Waste Facilities. Note: The fiscal years 2012/13 and 2013/14 Solid Waste Management Adopted Budgets were based on the County providing direct solid waste services. The history of fiscal years 2012/13 and 2013/14 reflect the Solid Waste special revenue fund. After adoption of the fiscal year 2013/14 Budget, solid waste services were privatized. The expenditures budget was modified to $1,876,965, for the last year of the Solid Waste special revenue fund, with no planned future expenditures and no revenues budgeted. The Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to operate landfill and solid waste services for County residents. The Solid Waste Management division is responsible for managing the contract and ensuring environmental compliance. Program Goals and Objectives - Provide the mandated solid waste disposal facilities for county residents while maintaining environmental compliance with permit conditions - Perform remedial activities when necessary at historical sites Program Performance Measures Landfill compliance monitoring (groundwater, landfill gas, stormwater and dust) Solid waste facility maintenance activities conducted as needed (landfill soil cover repair, well repair/replacement, stormwater conveyance repair) Solid waste facility operations contract managed and required records for waste volumes maintained Contract and/or perform required remedial actions for historical solid waste sites as necessary FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services 13-11 1,489,954 2,896,297 - 1,902,163 3,814,073 100,000 249,428 1,093,476 23,000 4,386,251 5,816,236 1,365,904 29,478 11,262 3,481,126 51,500 6,000 3,397,500 - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Solid Waste Management Other Special Revenue Total 3,521,866 3,455,000 - - - 1,365,904 837,284 - - 27,101 2,361,236 - Other Funding Sources - - - Total Program Funding 4,386,251 5,816,236 1,365,904 25.15 28.00 3.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-12 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Tire Recycling Program Function Oversee contract for the plannning, management and compliance of the Tire Recycling Program. Description of Services Provide operations for waste tire collection and recycling. Program Goals and Objectives - Provide long term tire tonnage recycling Program Performance Measures Tire tonnage recycled Tire facility operations contract managed and required records maintained FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses 86,225 1,154,133 25,910 1,059,349 44,285 1,178,702 1,240,358 1,085,259 1,222,987 1,146,476 (362) 8,029 96,079 1,050,000 800 6,000 81,200 1,100,000 8,000 - 1,250,222 1,138,000 1,108,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (9,864) (52,741) 114,987 Other Funding Sources - - - Total Program Funding 1,240,358 1,085,259 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) 1.70 Program Staffing FTEs 13-13 - 1,222,987 - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System NPDES permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues FY 2012/2013 Actual Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Private wells in superfund area tested to meet funding conditions Resource Conservation and Recovery Act inspections Sanitary surveys conducted Plans reviewed within licensing timeframe Required number of samples obtained for storm water events 344 182 7 25 59 100% yes FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Estimated 393 256 7 33 89 100% yes FY 2013/2014 Adopted FY 2014/2015 Planned 434 230 7 30 50 100% yes FY 2014/2015 Adopted 441,162 228,148 552,479 94,996 619,901 278,636 669,310 647,475 898,537 Program Funding by Source Revenues Intergovernmental (39,803) 16,111 - Grant Revenue Sub-Total (39,803) 16,111 - Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue 931,703 (1,049) 774,700 1,300 16,110 774,700 1,040 Other Special Revenue Total 930,654 776,000 791,850 Total Program Expenditures 13-14 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste - - - (146,059) (117,476) (51,356) (75,482) (27,160) 158,043 Other Funding Sources - - - Total Program Funding 669,310 647,475 898,537 7.63 6.73 6.73 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-15 Pima County FY 2014/2015 Adopted Budget Health Expenditures: 31,808,945 Revenues: FTEs 19,231,696 369.45 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal care and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare Expenditures by Program Records & Administration 7.96% Chief Medical Officer 4.19% Pima Animal Care Center 26.57% Clinical & Nutritional Services 26.49% Health Director 1.10% Community Health Services 21.29% Community Surveillance & Investigation 12.40% Sources of All Funding Fund Balance Decrease 1.58% General Fund Subsidy 37.96% Department Revenue 60.46% 13-17 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Health FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Expenditures 854,136 7,018,252 454,821 5,975,111 3,579,217 369,032 6,319,953 3,071,250 1,492,175 7,329,240 5,887,576 3,550,974 463,562 7,446,943 3,241,206 1,332,533 8,426,110 6,770,726 3,945,888 350,487 8,452,217 2,530,984 27,641,772 29,411,676 31,808,945 990 4,839,247 785 2,505,287 2,488,595 7,711 5,341,826 1,712,093 4,793,210 3,024,520 2,535,767 5,486,629 1,873,000 4,701,849 3,954,545 2,399,927 6,302,375 1,873,000 16,896,534 17,713,126 19,231,696 - - - 11,686,725 11,683,977 12,075,758 (941,487) 14,573 501,491 - - - 27,641,772 29,411,676 31,808,945 7.15 114.92 74.68 52.55 5.00 79.00 23.50 13.00 112.00 70.50 52.00 7.00 79.00 34.00 12.00 99.05 72.40 58.00 5.00 86.00 37.00 356.80 367.50 369.45 Funding by Source Revenues Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveilance & Investigation Health Director Pima Animal Care Center Records & Administration Total Staffing (FTEs) 13-18 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer Function Provide chlamydia testing in target populations. Focus program on indentifying and increasing screening of all eligible clients beginning in 2012 and continue increasing the target populations to test as additional risk factors are identified. Improve testing compliance across all of the risk categories in the 2015 Folate Program (FP) project. Test all tuberculosis clients for diabetes mellitus (if not already done in the hospital) with a glucose measurement on all diabetic patients. Check HgAiC (hemoglobin) every three months. Check fingerstick glucose every visit. Develop a series of brief educational tools for use by the outreach workers with delivering TB meds. Address diabetes at every clinic visit and coordinate with the patient's primary care physician or diabetes provider. Description of Services Provide medical services in the Tuberculosis, Sexually Transmitted Diseases, Family Planning, Well Woman Healthcheck and wound care clinics. Provide medical direction for disease control activities and outbreak investigations; chair the clinical Quality Assurance Committee. Provide standing orders and medical back up for Public Health Nursing immunization clinics and other activities, participate in public health response to emergencies, and provide overall medical direction to the Health Department. Program Goals and Objectives - Improve chlamydia testing compliance across all risk categories in the Family Planning Program - Simplify documentation for chlamydia testing - Establish regular checks to monitor progress - Improve diabetic control in TB patients - Discuss diabetes mellitus control and TB cure with each TB patient that has diabetes including the importance of good diet control - Consult/collaborate with diabetes providers FY 2012/2013 Actual Program Performance Measures Chlamydia testing compliance across all risk categories in the Family Planning Program Random or fasting glucose measurements within target range for at least 25% of patients who did not begin in that range by the end of TB therapy FY 2013/2014 Estimated FY 2014/2015 Planned 50% 70% 90% 40% 50% 60% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 874,455 (20,319) 1,460,236 31,939 1,332,533 - 854,136 1,492,175 1,332,533 990 - - 990 - - Program Funding by Source Revenues Miscellaneous Revenue Other Special Revenue Total 13-19 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer - - - 822,214 1,227,671 1,319,232 30,932 264,504 13,301 Other Funding Sources - - - Total Program Funding 854,136 1,492,175 1,332,533 7.15 13.00 12.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-20 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Function Provide for and ensure client centered, competent, professional clinical services which promote wellness in children and adults, optimal nutrition, family planning, and the prevention of disease morbidity and mortality. Description of Services Operate the Women, Infants, & Children (WIC) Program, the AZ Farmer's Market Nutrition Program (FMNP), the Breastfeeding Education Support Team (BEST), the Folate Program (FP), and the Commodity Supplemental Food Program (CSFP). Provide nutrition education and "checks" to purchase nutritional foods designed to supplement the family food budget. Provide low-income pregnant women, new mothers, infants and children nutrition education through a group or individually, screening for nutritional risks, and growth monitoring. Provide coupons that can be used to buy fresh, unprepared fruits and vegetables from state-approved farmers, farmer's markets and roadside stands. Provide encouragement and support to low-income pregnant and postpartum women to help them achieve their personal breastfeeding goals. Provide breastfeeding information and guidance individually or in group classes. Provide multivitamins containing folic acid, a B-Vitamin, to low-income childbearing women. Administer FOOD Plus, the Commodity Supplemental Food Program funded through the USDA that provides eligible families with a food package rich in protein, calcium, iron and Vitamins A & C. Provide Family Planning and Women's Health services on vital health issues including reproductive health and breast and cervical cancer. Provide services and resources of the HIV/STD Control Program to prevent the transmission of sexually transmitted diseases including HIV. Provide dental sealants in selected schools. Identify and treat individuals with active TB Disease; identify contacts to active cases, test and treat if appropriate; and identify high-risk populations and screen for TB Infection and/or disease. Program Goals and Objectives - Deliver clinical services that are professional, accessible and meet the needs of our community - Improve the professionalism, appearance and accessibility of clinical sites - Expand/re-evaluate clinical hours to better serve the public - Cross-train staff between clinical programs - Increase number of clients served - Support the development and implementation of an electronic health record - Provide Community Nutrition Program caseload stability - Retain caseload at 1 year certification to 5 years of age and identify and enroll children ages 1-5 who are not currently on WIC - Increase caseload to meet contractual requirements - Meet or exceed HIV/STD/TB program deliverables - Increase the percentage of patients completing treatment for TB within one year - Increase the percentage of primary and secondary syphilis patients treated within 7 and 14 days of specimen collection - Increase the percentage of new HIV surveillance cases closed within 30 days - Increase community awareness about the importance and benefits of good oral health care - Increase community awareness about dental health and oral health program - Increase the number of 2nd and 6th grade children who receive dental sealants by 5% - Meet or exceed Family Planning/WWHC program deliverables - Increase number of unduplicated clients served to meet contractual requirements - Increase number of client visits seen by a nurse 13-21 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services FY 2012/2013 Actual Program Performance Measures Number of community events (PTA, Health Fairs,) for the Oral Health Program Contractual caseload of 12,900 as measured by monthly participation reports Unduplicated FP clients to 7,077 per Arizona Family Health Partnership Centralized Database HIV surveillance cases closed within 30 days as measured by state surveillance tracking system TB treatment completion within one year per completion and submission of RVCT FY 2013/2014 Estimated FY 2014/2015 Planned 5 5 6 0 12,900 12,900 6,500 7,000 7,077 82% 90% 95% 80% 85% 93% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,878,037 2,123,747 16,468 5,269,645 2,057,594 2,001 6,249,012 2,177,098 - 7,018,252 7,329,240 8,426,110 4,458,922 68,860 198 4,388,475 70,000 - 4,367,114 - 4,527,980 4,458,475 4,367,114 1,223 310,044 334,735 334,735 311,267 334,735 334,735 - - - 1,829,452 3,041,443 2,754,804 349,553 (505,413) 969,457 Other Funding Sources - - - Total Program Funding 7,018,252 7,329,240 8,426,110 114.92 112.00 99.05 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-22 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Community Health Services Function Work with communities to solve public health concerns and to create solutions that will improve the health of Pima County residents. Provide individuals, families and the community with services that promote health and prevent disease. Promote healthy behaviors which impact preconception health as identified in the Arizona Preconception Health Strategic Plan (2011 - 2015). Assure that licensed child care centers and child care group homes are compliant with state immunization statutes for enrolled children. Increase capacity with community organizations and agencies to train facilitators in the Tobacco and Chronic Disease Prevention program and have these facilitators lead Healthy Living programs. Provide nursing health and wellness assessments and interventions in libraries identified as most in need and expand the program into other district libraries. Maintain a qualified workforce that is able to meet the needs of Pima County residents. Conduct quality assurance activities to assure that staff is providing high quality services that meet the needs of the community. Description of Services Offer immunizations for children birth through age 18 and for adults as well as International Travel Immunizations. Maintain the Medical Records of Health Department Clients. Provide free health and safety-related consultation, staff training and referral to child care centers, child care homes, and other group care programs such as training of Child Care Health Consultants. Utilize community health workers through the Health Start Program to provide education, support, and advocacy services to pregnant/postpartum women and their families in targeted communities in Pima County. Provide home visits and case management with oversight by nurses and social workers, through the enrolled child's second year of life. Connect pregnant women with prenatal care providers to receive on-going education about fetal development and health behaviors that can impact birth outcomes. Provide referrals to community services as needed and assisted in accessing those services. Educate parents about child development, immunizations, home and vehicle safety. Screen each child to identify potential developmental delays and refer the family to the appropriate provider. Provide Health Start at no charge to eligible families. Develop partnerships and collaborations to promote a comprehensive approach to address tobacco and chronic disease. Program Goals and Objectives - Health Start will assist with the evaluation process of Arizona Department of Health Services (ADHS) Every Woman Arizona preconception/inter-conception materials - Provide any woman receiving a negative pregnancy test at least 10 minutes of education on one or more preconception/inter-conception topics and complete a survey form. - Provide all Health Start clients receiving a Family Follow-up Visit inter-conception care education on one or more topics during their enrollment using Every Woman Arizona materials. The Health Start client will be asked to complete a survey form - Reduce incomplete vaccination data in ASIIS - Review 100% of encounter forms with vaccination data that have been entered into ASIIS and check Mainframe to see if other vaccinations were given that were not entered into ASIIS and if so, enter vaccination(s) into ASIIS - Complete client satisfaction surveys a minimum of one time per year so that data obtained may be used to make changes/improvements to programs as needed - Increase the number of agencies trained as site managers in the The Tobacco and Chronic Disease Prevention Program - Recruit and train 20 agencies as site managers for Arizona Smokers Helpline - Increase by 50% the number of children receiving screening by Child Care Health Consultants through direct screening of children and train child care staff on how to conduct screening 13-23 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Community Health Services - Improve safety for all in the library setting and to reduce the number of inappropriate 911 calls through staff education and patron assessment - Provide Library staff with training related to management of acute behavioral health issues encountered during the course of daily operation - Assess program benefits by survey for both staff and patrons - Expand the program to provide Public Health Nurses to additional libraries in Pima County by conducting needs assessments to determine appropriate interventions - Implement and assess quality management efforts and activities and revise as needed - Evaluate effectiveness of tools and training currently used to orient new staff and for ongoing assessment of staff skills - Provide at least 85% of children aged 24 to 35 months age-appropriate vaccinations - Assess the immunization coverage levels of children between the ages of 24 to 35 months of age; design a plan to increase coverage levels and implement activities that will aid in improving vaccination rates of children in this age group - Provide health maintenance, health promotion, and screening services to elderly populations including blood pressure screening services provided by public health nurses at six community centers - Conduct Annual Survey of at least 75% of clients seen in Senior Wellness program FY 2012/2013 Actual Program Performance Measures Number of staff completing required on-line or in-person trainings/assessments, skills checklists completed and participating in drills or exercises. Percentage of vaccination encounters reviewed. Percentage of clients satisfied with the services. Number of Pima County children between the ages of 24 to 35 months of age with age appropriate vaccinations. Scheduled PHN sessions increased at the Public Libraries FY 2013/2014 Estimated FY 2014/2015 Planned 86 94 150 70% 87% 68% 75% 85% 70% 90% 100% 85% yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,940,270 2,034,841 - 3,948,310 1,938,066 1,200 4,467,887 2,302,839 - 5,975,111 5,887,576 6,770,726 2,003,446 16,682 2,473,520 - 3,403,545 - 2,020,128 2,473,520 3,403,545 86,602 398,557 551,000 551,000 485,159 551,000 551,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total 13-24 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Community Health Services - - - Net Operating Transfers In/(Out) 2,039,103 3,068,258 2,845,815 Fund Balance Decrease/(Increase) 1,430,721 (205,202) (29,634) Other Funding Sources - - - Total Program Funding 5,975,111 5,887,576 6,770,726 74.68 70.50 72.40 General Fund Support Program Staffing FTEs 13-25 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation Function Protect the public from threats of disease or injury at public places such as food service establishments, housing, medical, and recreational facilities. Provide inspection and remediation services to mitigate potential sources of public health hazards in Pima County. Description of Services Inspect and investigate complaints concerning food service establishments, swimming pools, and housing. Provide food services certification and pool certification classes. Conduct vector and mosquito control activities. Identify community health problems; compile the Pima County Health Status Report; and develop appropriate intervention programs and strategies. Engage in collaborative, community focused emergency health planning to address biological, chemical, radiological, or natural disaster events that result in public health threats or emergencies. Program Goals and Objectives - Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties - Complete the FDA Standardization Process - Evaluate 100% of CHFS field staff during at least one inspection using the FDA Assessment Needs Training tool - Develop and implement trainings to address areas identified during evaluation inspections as needing improvement - Decrease the incidence and severity of norovirus outbreaks by any measurable degree - Develop historical account of past five years of norovirus outbreaks by 100% of Long Term Care Facilities in Pima County and record number of cases and length of each outbreak - Visit 100% of Long Term Care Facilities in Pima County that had a norovirus outbreak during calendar year 2013 and provide on-site education and norovirus prevention materials. - Develop an After Action Report that details the historical account of past five years of norovirus outbreaks, the facilities that received on-site training, and recommendations for future norovirus outbreaks in Long Term Care Facilities - Increase competency level incident management training among public health department staff by 50% in FY 2014-2015 - Develop an incident management manual, training tools, and web-based training schedule for implementation in FY 2014-2015 - Update Pima County Health Department Standard Operating Procedures for employee incident management training to reflect changes in employee training schedule and certificate collection measure - Assign incident management roles to Pima County Health Department employees and schedule trainings according to incident command system roles - Implement a schedule of employee incident management trainings (both classroom and web-based) that will certify employee competency in incident management - Complete training for identified Health Department employees in incident management training - Participate in a simulated exercise in the incident command system roles in which staff were trained to demonstrate competence FY 2012/2013 Actual Program Performance Measures Percentage of Consumer Health and Food Safety (CHFS) Sanitarian Supervisors completing the FDA Standardization Process Percentage of CHFS field staff evaluated during at least one inspection using the FDA Assessment Needs Training tool Standard Operating Procedures for employee incident management training updated Schedule of employee incident management trainings implemented Simulated exercise in the incident command system completed 13-26 FY 2013/2014 Estimated FY 2014/2015 Planned 90% 90% 100% 92% 96% 100% no no yes no no no yes yes yes Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,888,040 691,177 - 2,988,964 559,010 3,000 3,339,645 606,243 - 3,579,217 3,550,974 3,945,888 1,072,346 1,210,193 1,074,353 1,072,346 1,210,193 1,074,353 1,411,066 520 4,663 1,325,574 - 1,325,574 - 1,416,249 1,325,574 1,325,574 - - - Net Operating Transfers In/(Out) 785,906 1,154,355 1,141,865 Fund Balance Decrease/(Increase) 304,716 (139,148) 404,096 Other Funding Sources - - - Total Program Funding 3,579,217 3,550,974 3,945,888 52.55 52.00 58.00 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Program Staffing FTEs 13-27 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Health Director Function Promote an active network of public health and safety professionals and community-based organizations. Act as the community voice of public health based on collective knowledge, experience, skills and accessibility. Provide timely and efficient services in support of the Health Department's multiple programs, and conduct an evaluation of service quality every six months. Description of Services Collect, assemble, analyze and distribute information on the health of the community, including statistics on health status, community health needs, inspections, and epidemiologic and investigations of other health problems. Provide timely and efficient services in support of the Health Department's multiple programs. Ensure that the programs operate in a manner that maximizes their resources. Program Goals and Objectives - Provide timely and efficient services in support of the Health Department's multiple programs, and in order to meet that goal, conduct an evaluation of service quality every six months - Distribute the web-based satisfaction/feedback survey on administrative services offered by Health and other Departments to identify progress made in areas of concern - Disseminate a summary of baseline information with new data from October 2013 survey and April 2014 survey, with progress made in addressing identified areas of concern Program Performance Measures Distribute the web-based satisfaction/feedback survey on administrative services Disseminate a summary of baseline information and new data from surveys, as well as progress made in addressing identified areas of concern FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned yes yes yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 308,912 60,120 439,941 23,621 313,926 36,561 369,032 463,562 350,487 21 7,690 - - 7,711 - - - - - Net Operating Transfers In/(Out) 422,844 391,184 349,800 Fund Balance Decrease/(Increase) (61,523) 72,378 687 Other Funding Sources - - - Total Program Funding 369,032 463,562 350,487 5.00 7.00 5.00 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Program Staffing FTEs 13-28 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Reduce animal bites per capita. - Increase outreach education events to educate 25,000 new and prospective owners - Increase live release rate by 10% from 80% to 90% - Increase funding to spay/neuter programs by 200% - Reduce animals impounded by 10% through owner education and assistance - Increase the number of pets saved by 11% (to 15,500) in FY 2014-2015 - Increase dog licensing to 60% (130,000) by fiscal year end - Increase outreach education events to educate 17,000 new and prospective owners FY 2012/2013 Actual Program Performance Measures 12,404 26,593 111,681 31,738 15,226 Animals saved Animals impounded Dog licenses sold Enforcement calls completed Owners educated FY 2012/2013 Actual FY 2013/2014 Estimated 13,940 24,260 110,000 30,000 16,700 FY 2013/2014 Adopted FY 2014/2015 Planned 15,500 22,000 130,000 30,000 17,000 FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 4,309,879 2,010,074 4,603,382 2,843,561 5,008,727 3,443,490 6,319,953 7,446,943 8,452,217 3,730,603 814,607 160,765 428,502 595 206,754 3,831,381 884,627 125,970 436,772 207,879 4,515,152 885,000 124,769 577,233 200,221 5,341,826 5,486,629 6,302,375 Program Funding by Source Revenues Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 13-29 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center - - - 2,585,299 1,945,741 2,116,786 (1,607,172) 14,573 33,056 Other Funding Sources - - - Total Program Funding 6,319,953 7,446,943 8,452,217 79.00 79.00 86.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-30 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Health Program: Records & Administration Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates; manage the Department's budget in conjunction with Grants, PACC, and Departmental Analysis. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to residents. Provide budget updates to Division Managers. Program Goals and Objectives - Manage the Department's expenses, considering revenues and grants, so as to not overspend FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 0 0 Monthly budget updates sent to division managers Monthly progress meetings with Grants Management FY 2014/2015 Planned 8 6 FY 2012/2013 Actual 12 12 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,982,686 1,088,564 2,019,841 1,221,365 1,411,303 1,119,681 3,071,250 3,241,206 2,530,984 7 - - 7 - - 5,167 1,706,919 3,000 1,870,000 3,000 1,870,000 1,712,086 1,873,000 1,873,000 - - - 3,237,518 855,325 1,547,456 (1,878,361) 512,881 (889,472) Other Funding Sources - - - Total Program Funding 3,071,250 3,241,206 2,530,984 23.50 34.00 37.00 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-31 Pima County FY 2014/2015 Adopted Budget Office of Medical Services Expenditures: 42,263,692 Revenues: FTEs 186,336 9.00 Function Statement: Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University of Arizona Medical Center - South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Restoration to Competency 4.73% Behavioral Health 24.50% Research & Planning 38.33% Health Mandates 32.44% Sources of All Funding Department Revenue 0.44% General Fund Support 99.56% 13-33 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Office of Medical Services FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Behavioral Health Health Mandates Research & Planning Restoration to Competency - 10,552,174 13,128,337 15,480,381 1,997,911 10,354,670 13,710,923 16,200,000 1,998,099 Total Expenditures - 41,158,803 42,263,692 Behavioral Health Health Mandates Research & Planning - 408,522 69,765 11,859 116,571 69,765 - Total Revenues - 490,146 186,336 General Fund Support - 40,761,614 42,077,356 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - (92,957) - Other Funding Sources - - - Total Program Funding - 41,158,803 42,263,692 - 3.00 5.00 6.00 3.00 6.00 - 14.00 9.00 Funding by Source Revenues Staffing (FTEs) by Program Behavioral Health Research & Planning Restoration to Competency Total Staffing (FTEs) 13-34 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Medical Services Program: Behavioral Health Function Fund and administer the County's payments to behavioral health systems; oversee and fund the County's responsibilities related to involuntary commitment statutes. Description of Services Pay the County's mandated payments to the State Seriously Mentally Ill (SMI) system pursuant to ARS 11-297.A.2., as well as the County's mandated payments regarding Sexually Violent Persons (SVP) pursuant to the Arizona Community Protection and Treatment Center (ACPTC) program; provide behavioral health coordination and input in the County's responsibilities such as correctional health care, and fund and administer the County's Department of Justice 2nd Chance ReEntry Grant. Program Goals and Objectives - Emphasize better coordination of care and diversion out of the involuntary commitment process by analyzing data and trends and working with Community Partnership of Southern Arizona (CPSA) and local providers to streamline related processes and divert inappropriate referrals to the involuntary commitment process - Review and coordinate with Superior Court and Arizona Department of Health Services (ADHS) regarding County behavioral health matters FY 2012/2013 Actual Program Performance Measures Timely processing of mandated payments to state Monthly audits of reports related to involuntary commitment contract Timely payment of Mandated Payments to the state for SMI and SVP FY 2013/2014 Estimated FY 2014/2015 Planned n/a n/a 24 12 24 12 n/a 100% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 367,692 10,184,482 358,070 9,996,600 - 10,552,174 10,354,670 Intergovernmental Grant Revenue Sub-Total - 408,522 116,571 - 408,522 116,571 General Fund Support - 10,236,609 10,238,099 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - (92,957) - Other Funding Sources - - - Total Program Funding - 10,552,174 10,354,670 Program Funding by Source Revenues - Program Staffing FTEs 13-35 3.00 3.00 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Medical Services Program: Health Mandates Function Fund and administer the County's contributions to state health programs. Fund and administer the County's contracts for correctional healthcare and forensic examination mandates. Adjudicate correctional health care claims to minimize County liability. Description of Services Pay the County's contribution to AHCCCS; contract for and fund provision of the County's mandated responsiblities for forensic evidence collection and provision of correctional health care services to those detained at the Pima County Adult and Juvenile Detention facilities; adjudicate correctional health care claims to limit County liability by diverting to other potential payers and contracting with AHCCCS for Federal Financial Participation on eligible claims. Program Goals and Objectives - Avoid sactions and penalties through timely payment of the County's contributions to State health care delivery systems - Limit County liability by aggressively adjudicating correctional health care claims for appropriate payment - Ensure compliance with mandates regarding collection of forensic evidence in cases of abuse or sexual assault through contracts with local agencies - Ensure effective and efficient provision of mandated health services to detainees at the Pima County Adult and Juvenile Detention facilities through contract audit and supervision FY 2012/2013 Actual Program Performance Measures Bi-monthly review of forensic exam services contracts and payments Timely payments of County AHCCCS contributions Bi-monthly audits on contract staffing levels in correctional health care contract Performance indicators and other liquidated damages are examined for assessment on a bi-monthly basis FY 2013/2014 Estimated FY 2014/2015 Planned n/a 24 24 n/a n/a 12 24 12 24 n/a 24 24 FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures - 13,128,337 13,710,923 - 13,128,337 13,710,923 Miscellaneous Revenue Operating Revenue Sub-Total - 69,765 69,765 - 69,765 69,765 General Fund Support - 13,058,572 13,641,158 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 13,128,337 13,710,923 Program Funding by Source Revenues 13-36 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Medical Services Program: Research & Planning Function Administer the County's Intergovernmental Agreement (IGA) with Arizona Board of Regents (ABOR) on behalf of University of Arizona Medical Center -South Campus (formerly University Physicians Healthcare Hospital) for its lease and operation. Description of Services Monitor and/or audit the lease contract between Pima County and ABOR for compliance to terms of the lease and related payments, and support of hospital inventory functions for the Behavioral Health Pavilion. Program Goals and Objectives - Ensure compliance with terms of the lease contract between Pima County and ABOR including related payments and inventory functions - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services pursuant to the terms of the lease agreement to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable Payment to contractor are made on a timely basis FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned n/a yes yes n/a yes yes n/a n/a yes yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 480,381 15,000,000 16,200,000 - 15,480,381 16,200,000 Investment Earnings Operating Revenue Sub-Total - 11,859 - - 11,859 - General Fund Support - 15,468,522 16,200,000 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 15,480,381 16,200,000 Program Funding by Source - Program Staffing FTEs 13-37 5.00 - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Office of Medical Services Program: Restoration to Competency Function Administer the County's responsibility regarding Restoration to Competency (RTC) in conjunction with Superior Court, Arizona State Hospital, and Pima County Adult Detention Complex. Description of Services Administer and fund the County's local RTC program housed in the Pima County Adult Detention Complex; fund out of custody restoration as ordered by Superior Court; and fund services provided for RTC at Arizona State Hospital as needed. Program Goals and Objectives - Monitor and fund the County's Restoration to Competency program and related responsibilities to ensure services are appropriate and to conserve taxpayer funds - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month while not exceeding the budget funding for the RTC program FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated n/a n/a Timely payment made for out of custody RTC services Fewer than three RTC patients per month referred to ASH FY 2014/2015 Planned 100% yes FY 2012/2013 Actual 100% yes FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 592,666 1,405,245 593,099 1,405,000 - 1,997,911 1,998,099 General Fund Support - 1,997,911 1,998,099 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 1,997,911 1,998,099 Program Funding by Source - Program Staffing FTEs 13-38 6.00 6.00 Pima County FY2014/2015 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Special Revenue Functional Area / Department / Program Capital Projects Enterprise Funds Total Expenditures PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects - 145,815,785 - 145,815,785 - 145,815,785 - 145,815,785 Development Services Permitting Planning Support Total Development Services - - 3,865,121 2,688,683 416,131 3,865,121 2,688,683 416,131 - - 6,969,935 6,969,935 Public Works Administration Administration Real Property Total Public Works Administration - - - - - - - - 1,050,000 822,881 4,331,919 1,452,671 6,437,340 1,603,242 1,398,675 - - 1,050,000 822,881 4,331,919 1,452,671 6,437,340 1,603,242 1,398,675 17,096,728 - - 17,096,728 - - 77,240,420 19,209,551 5,861,889 59,955,496 77,240,420 19,209,551 5,861,889 59,955,496 - - 162,267,356 162,267,356 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation 8,983,825 27,442,355 2,755,633 5,460,236 - - 8,983,825 27,442,355 2,755,633 5,460,236 44,642,049 - - 44,642,049 TOTAL PUBLIC WORKS 61,738,777 145,815,785 169,237,291 376,791,853 Regional Flood Control District Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation 14-1 Pima County FY2014/2015 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Capital Projects Special Revenue Enterprise Funds Total Revenues PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects - 30,756,351 - 30,756,351 - 30,756,351 - 30,756,351 Development Services Permitting Planning Support Total Development Services - - 6,516,220 260,780 15,000 6,516,220 260,780 15,000 - - 6,792,000 6,792,000 3,000,000 20,601,120 40,000 97,747 - - 3,000,000 20,601,120 40,000 97,747 23,738,867 - - 23,738,867 - - 180,913,965 180,913,965 - - 180,913,965 180,913,965 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation 49,443,393 350,969 1,184,000 21,313,851 - - 49,443,393 350,969 1,184,000 21,313,851 72,292,213 - - 72,292,213 TOTAL PUBLIC WORKS 96,031,080 30,756,351 187,705,965 314,493,396 Regional Flood Control District Canoa Ranch In-Lieu Fee Flood Control Support Hazard Mitigation Riparian Protection Total Regional Flood Control District Regional Wastewater Reclamation Administration Total Regional Wastewater Reclamation 14-2 Pima County FY2014/2015 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects 6.00 6.00 Development Services Permitting Planning Support Total Development Services 37.00 22.00 4.00 Public Works Administration Administration Real Property Total Public Works Administration 9.00 18.00 Regional Flood Control District Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District 4.00 12.00 5.00 16.00 21.00 8.00 63.00 27.00 66.00 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation 104.00 128.00 72.00 171.00 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Transportation 26.26 184.76 95.50 TOTAL PUBLIC WORKS 943.52 475.00 306.52 14-3 Pima County FY 2014/2015 Adopted Budget Capital Projects Expenditures: 145,815,785 Revenues: FTEs 30,756,351 6.00 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects with a value of $100,000 or more (excluding Wastewater Reclamation enterprise fund projects and internal service fund projects for Telecommunications and Fleet Services), as detailed in the proposed Fiscal Year 2015/19 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Department Revenue 14.26% Bond/COPs Proceeds 36.49% Operating Transfers 19.16% Fund Balance Decrease 30.09% 14-5 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Capital Projects FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Capital Projects 174,975,845 182,441,811 145,815,785 Total Expenditures 174,975,845 182,441,811 145,815,785 Capital Projects 41,473,551 37,372,695 30,756,351 Total Revenues 41,473,551 37,372,695 30,756,351 - - - 36,688,546 49,169,468 (28,511,480) Fund Balance Decrease/(Increase) (33,361,252) 1,899,648 64,889,914 Other Funding Sources 130,175,000 94,000,000 78,681,000 Total Program Funding 174,975,845 182,441,811 145,815,785 Capital Projects 5.00 6.00 6.00 Total Staffing (FTEs) 5.00 6.00 6.00 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Staffing (FTEs) by Program 14-6 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Function The Project Management Office (PMO) provides two basic functions: program oversight and project control, and project management capacity. The second function is used to augment the capital department's existing resources or is applied to specific projects as directed. Description of Services The budgeted amount of $ 145,815,785 has been based on the following: Transportation $ 62,056,308 Facilities Management $ 33,915,787 Regional Flood Control $ 15,138,247 Open Spaces $ 10,404,623 Natural Resources, Parks & Recreation $ 8,767,599 Information Technology $ 5,345,240 Sheriff $ 4,561,707 Community Development & Neighborhood Conservation $ 2,621,164 Finance $ 1,000,000 Office of Sustainability and Conservation $ 905,110 Elections $ 750,000 Environmental Quality $ 350,000 Total Capital Projects Fund $ 145,815,785 Program Goals and Objectives - Provide project/program oversight through the gate process - Assist departments as needed with project challenges, documentation of gate activities and program performance - Deliver the capital program on schedule and within budget FY 2012/2013 Actual Program Performance Measures 100% 100% 100% yes Bond Update Reports produced by due dates Completed Projects Report produced by due date Bond Ordinance Amendments produced by due dates Soft cost expenditures, and construction completion targets FY 2012/2013 Actual FY 2013/2014 Estimated 100% 100% 100% yes FY 2013/2014 Adopted FY 2014/2015 Planned 100% 100% 100% yes FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Projects Debt Service Total Program Expenditures 146,409 (14,208) 174,843,271 373 3,080 182,438,731 - 136,602 (136,602) 145,815,785 - 174,975,845 182,441,811 145,815,785 33,358,559 2,811,222 533,499 33,862,369 1,133,459 - 27,028,377 481,180 243,494 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings 14-7 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Charges for Services Total Revenues 4,770,271 2,376,867 3,003,300 41,473,551 37,372,695 30,756,351 - - - 36,688,546 49,169,468 (28,511,480) Fund Balance Decrease/(Increase) (33,361,252) 1,899,648 64,889,914 Other Funding Sources 130,175,000 94,000,000 78,681,000 Total Program Funding 174,975,845 182,441,811 145,815,785 5.00 6.00 6.00 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 14-8 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2014/2015 For a comprehensive list of the active and new projects comprising the fiscal year 2015/19 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2014/15 Department/Project Adopted Transportation Valencia Road Alvernon Way to Wilmot Valencia Road Mark Road to Wade Road Hughes Access Road Relocation Magee Road La Canada Drive to Oracle Road Pavement Preservation Program fiscal year 2014/15 Kinney Road Ajo Way to Bopp Road Sunset Road Silverbell Road to I-10 to River Road Colossal Cave Road Success Drive & Ruthrauff Culvert Houghton Road I-10 to Golf Links Road Old Tucson Nogales Hwy Summit Neighborhood Camino Verde Brightwater Way to Valencia Harrison Greenway at DMAFB Lambert Lane Thornydale to Camino de la Tierra HSIP Project Holding Account Safety Improvements 1997 Bond Funded Harrison Road Bike Lanes La Canada River Road to Ina Road La Cholla Blvd Magee Road to Overton Road Rillito Riverpath & Camino de la Tierra Bicycle & Pedestrian Orange Grove Road Camino de la Tierra La Cholla Blvd Manzanita Elementary Safe Routes to School Design Project Orange Grove TWLTL & Bike Lanes La Canada Road to Oracle Road Cortaro Farms Road Camino de Oeste to Thornydale Centennial Elementary School Safe Routes Coronado School Cougars Mt Lemmon Retaining Wall 65B Repair Julian Wash I-10 to Campbell West Julian Wash I-10 to Campbell Middle Tanque Verde Road at Emily Gray Junior High School HAWK Bowes Road @ Sabino High School HAWK Square Tube Breakaway Sign Posts Intelligent Transport System Signals Coord & Cab Upgrade Old Vail Middle School Safe Route to School Wilmot Road North of Sahuarita Road Summit View Elementary Safe Routes to School Julian Wash I-10 to Campbell Ramps Ina Road at Oracle Road Intersection Palo Verde HAWKS @ Alvord & Milton Misc Bike Safety Improvement Projects Safety Management Systems & Program Development Orange Grove Bike Lanes Oracle Road to Camino La Zorrola ADA Pedestrian Improvements Silverbell Road Grant Road to Goret Road Country Club Road Bike Lane Irvington to Valencia Road Mary Ann Cleveland Way @ Kush Canyon Lane HAWK Mission Road Paved Shoulder Magee Road Cortaro Farms Road Thornydale Road to Mona Lisa Valencia Road Wilmot Road to Kolb Road Magee Road Cortaro Farms Road Thornydale Road to Mona Lisa Transportation Total 14-9 $ $ 14,750,000 10,970,834 6,955,000 6,153,275 5,000,000 2,813,087 2,400,000 1,661,877 1,250,000 932,150 855,000 821,954 750,000 750,000 610,000 557,305 500,000 478,683 455,097 331,774 304,605 301,792 279,000 250,000 241,816 219,466 165,243 159,811 140,150 138,687 125,000 100,000 85,000 75,000 65,000 50,502 50,000 50,000 50,000 50,000 48,607 31,427 26,738 15,792 10,636 10,000 10,000 5,000 1,000 62,056,308 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2014/2015 For a comprehensive list of the active and new projects comprising the fiscal year 2015/19 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2014/15 Department/Project Adopted Facilities Management Downtown Court Complex Roy Place Bldg Facade Restoration Completion Legal Services Building Lighting Retrofit Mission Library Interior Enhancements Main Jail Tower Strobic Fan Replacement Juvenile Courts Roofing Replacement Library Sustainable Landscaping Improvements Adult Detention Center Electrical and Plumbing Improvements Demolition of Theresa Lee Clinic Administration East Bldg 4th Floor Improvements Geasa Marana Library Interior Enhancements Theresa Lee Health Clinic El Presidio Parking Garage Lighting Retrofit El Presidio Parking Garage Emergency Generator Replacement Accelerate Abrams Level 4 Phase 2 Sheriff Administration Roof Replacement Psychiatric Hospital Fort Lowell Acquisition Facilities Management Total Regional Flood Control District SCR Flood Control Erosion Control & Linear Park Ajo to 29th Street CDO Pathway La Cholla to La Canada Urban Drainage El Corazon de los Tres Rios Del Norte TV Creek Sabino Canyon to Craycroft USACOE Floodprone Land Acquisition Program Pantano Wash Ft Lowell Park to Tanque Verde Road Pasqua Yaqui Tribe Black Wash Urban Drainage Improvement Tohono O'Odham Nation Drainage Arroyo Chico Detention Basin USACOE Green Valley Drainage Way 6 Repairs Airport Wash - Economic Development Zone Regional Flood Control District Total Open Spaces Painted Hills Town of Sahuarita Priorities Tucson Mountain Park Raytheon Buffer Arizona Department of Transportation Parcel Open Spaces Total Natural Resources, Parks & Recreation Northside Community Park Pantano Path Broadway to Kenyon SE Community Park SCR Park Irvington to Valencia Catalina Community Park Pantano Infill 5th Street to Speedway $ $ $ $ $ $ $ 14-10 30,000,000 690,000 500,000 315,000 300,000 250,000 250,000 225,000 200,000 199,148 196,000 170,000 165,000 150,000 130,000 125,000 39,784 10,855 33,915,787 4,000,000 2,467,300 2,000,000 2,000,000 1,666,000 1,000,000 565,600 472,347 400,000 317,000 200,000 50,000 15,138,247 7,563,446 1,441,177 1,300,000 100,000 10,404,623 4,130,000 1,230,149 870,842 723,926 620,686 579,000 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2014/2015 For a comprehensive list of the active and new projects comprising the fiscal year 2015/19 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2014/15 Department/Project Adopted Bicycle Lane on Sahuarita Road Rillito River Park Right-of-Way Pathway Signage and Markings Tortolita Trail System Small River Park Improvements Natural Resources, Parks & Recreation $ Information Technology Data Center Storage Growth Public Works Land & Permits Management System Infrastructure Security Monitoring Consumer Health & Food Safety Licensing Software Physical Server Replacement Library Shoretel Infrastructure Management Tools Mobility Implementation Proof of Concept Information Technology Total $ Sheriff Regional Public Safety Communications System Sheriff Total Community Development & Neighborhood Conservation Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization 5 Points Business Coalition SALT Corona Road Estates CAH Alvord Court Rental Housing Project Community Development & Neighborhood Conservation Total Finance AMS v.3.10 Upgrade Finance Total 283,545 250,000 64,000 13,451 2,000 8,767,599 $ 2,000,000 1,969,734 457,600 271,207 254,800 211,170 174,000 6,729 5,345,240 $ $ 4,561,707 4,561,707 $ $ 1,142,487 888,237 398,440 139,000 53,000 2,621,164 $ $ 1,000,000 1,000,000 $ Office of Sustainability and Conservation Anza Trail - Los Morteros Campsite Anza Trail - Llano Grande Campsite Fort Lowell Acquisition - Atkins Steel Acquisition Canoa Ranch Buildings Rehabilitation Anza Trail - Oit Pars Campsite Tumamoc Hill Acquisition Dakota Wash Site Acquisition Office of Sustainability and Conservation Total $ 340,799 181,996 132,559 104,000 95,756 30,000 20,000 905,110 Elections Elections System Upgrades Elections Total $ $ 750,000 750,000 Environmental Quality Environmental Remediation - El Camino del Cerro Landfill Environmental Quality Total $ $ 350,000 350,000 14-11 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2014/2015 For a comprehensive list of the active and new projects comprising the fiscal year 2015/19 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2014/15 Department/Project Adopted Telecommunications VoIP Phone System - Telecom PoE Switches & UPS Devices - Telecom Data Center Communications Upgrade - Telecom Wireless Network Expansion - Telecom Analog Line Replacement for VoIP Project - Telecom Telecommunications Total Fleet Services New Services Facilities Mission Rd Complex Fuel Island Fleet Services Fuel Management System Fleet Services Total $ $ $ $ Regional Wastewater Reclamation Minor Rehabilitation Projects fiscal year 2014/15 South Rillito West Central Interceptor Rehab North Rillito Interceptor Rehabilitation Conveyance Rehab Program Side Stream Treatment Roger Road WWTP Clean Closure North Rillito Interceptor Relief Sewer Addition to RWRD Central Laboratory Biogas Sales and Utilization SE Interceptor Augmentation Green Valley WRF - Future Development Plan FY13/14 Conveyance SCADA System Upgrade Richey Road to Ina Road ADOT West Ajo Way & I-19 Sewer Modifications ROMP SCADA CRRPS Facility Modifications System Wide Treatment Rehabilitation & Enhancement Harrison Road - Millmar Road to Escalante Road Green Valley WRF SCADA & Automation Improvements Sabino Creek Pump Station Sewer Manhole Rehabilitation # 5 Tangerine Road Force Main Relocation Corona de Tucson WRF SCADA & Operations Upgrade System-wide Odor Control Capital Program Helen Street to Elm Street 6th Ave to 1st Ave Hanson Software Upgrade to Version 8 22nd to Congress Street Osborne to Toole Mt Lemmon WRF SCADA & Automation Improvements Ina Road WPCF Class A Biosolids Improvements SE Houghton Area Recharge Project Ina Road WRF Primary Clarifier Concrete Repair System-Wide Sewer Conveyance Augmentation Program Sub-Regional Facilities Security Improvements ROMP 32 MGD Reclamation Campus Continental Ranch Regions Pump Station Security Improvement SE Interceptor Subsurface Biofilter Vapor Treatment Unit 14-12 $ 856,078 423,340 112,400 105,000 55,060 1,551,878 5,217,819 1,390,000 216,148 6,823,967 9,995,000 8,758,801 7,929,000 6,999,000 5,487,012 5,000,000 3,962,765 3,621,962 3,140,642 3,134,724 2,700,000 2,481,581 1,800,000 1,607,053 1,551,212 1,500,000 1,098,360 1,095,883 1,022,000 999,000 803,000 764,615 700,000 692,717 665,780 591,026 559,055 508,201 450,000 400,000 350,000 289,685 267,000 255,377 254,513 Pima County FY 2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2014/2015 For a comprehensive list of the active and new projects comprising the fiscal year 2015/19 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2014/15 Department/Project Adopted Green Valley WRF Security Improvements Grant Road Corridor Improvement Sewer Utility Prince Road & I-10 ADOT Sewer Modifications Corona de Tucson WRF Security Improvements Minor Rehabilitation Projects FY 13/14 Avra Valley WRF - UV Channel Protective Shade Structure Rio Nuevo CIPP 60" Rehabilitation Project ADOT Ina Road & I-10 Sewer Modifications ADOT West Ruthrauff Road & I-10 Sewer Modifications Principal Pump Station Ina Road WPCF SCADA Process Optimization La Tierra Pump Station Conversion to Gravity Sewer Sahuara Bio-Filter Cardenal Pump Station Houghton Road Broadway Blvd Intersection Improvement Mission Pump Station Rehabilitation Arivaca Pump Station Kostka Ave Michigan to Pennsylvania La Cholla Blvd Magee Road to Tangerine Road Houghton Road I-10 to Valencia Road Sewer Utility Rincon Valley Chemical Dosing Station Ina Road WRF Rough Screens ROMP Ina Road WPCF HPO Replacement Ina Road WRF Emergency Overflow Basin Pump Replacement Sewer Manhole Rehabilitation # 4 Wilmot Rd & I-10 Manhole Rehabilitation ADOT SR86 Valencia Road to Kinney Road Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Telecommunications Less: Fleet Services Less: Regional Wastewater Reclamation Total FY 2014/15 Recommended Capital Projects Fund 14-13 $ $ $ 237,284 231,000 230,500 216,500 200,000 195,000 175,000 150,000 150,000 142,861 132,417 131,000 119,000 105,985 100,000 99,000 88,617 70,000 60,000 45,000 30,000 29,030 10,000 5,000 2,000 1,000 1,000 84,392,158 238,583,788 (1,551,878) (6,823,967) (84,392,158) 145,815,785 Pima County FY 2014/2015 Adopted Budget Development Services Expenditures: 6,969,935 Revenues: FTEs 6,792,000 63.00 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and land use appeals processes. Review subdivision plats and plans for commercial development for compliance with zoning and development regulations. Review plans, issue permits and perform inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Provide green building/sustainability review and permitting services. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support Services 5.97% Planning 38.58% Permitting 55.45% Sources of All Funding Fund Balance Decrease 4.26% Department Revenue 95.74% 14-15 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Development Services FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Development Review Permitting Planning Support 460,163 2,809,899 2,017,156 1,576,979 398,023 3,041,412 2,972,149 332,274 3,865,121 2,688,683 416,131 Total Expenditures 6,864,197 6,743,858 6,969,935 Development Review Permitting Planning Support 237,831 6,011,271 327,320 20,886 320,000 5,340,500 158,500 17,700 6,516,220 260,780 15,000 Total Revenues 6,597,308 5,836,700 6,792,000 - - - Net Operating Transfers In/(Out) (15,660) (441,203) (124,551) Fund Balance Decrease/(Increase) 282,549 1,348,361 302,486 - - - 6,864,197 6,743,858 6,969,935 5.25 30.75 22.75 3.25 4.00 28.00 25.00 4.00 37.00 22.00 4.00 62.00 61.00 63.00 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Development Review Permitting Planning Support Total Staffing (FTEs) 14-16 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Development Review Function (Note: Beginning in fiscal year 2014/15, Development Review functions, goals and performance measures have been incorporated into the Permitting program.) Description of Services Review subdivision tentative and final plats, and development plans. Review improvement plans for grading, paving, and hydrology engineering design. Coordinate with Regional Wastewater Reclamation District on review and approval of sewer layout and improvement plans. Prepare reports and studies. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications FY 2012/2013 Actual Program Performance Measures Development concept permits, tentative plats & final plats approved within 6 months Development concept permits, tentative plats & final plats approved by the 3rd submittal Sewer improvement plans approved within 6 months Sewer improvement plans approved prior to the 3rd submittal FY 2013/2014 Estimated FY 2014/2015 Planned 46% 75% n/a 84% 80% n/a 87% 83% 90% 85% n/a n/a FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 374,180 85,983 319,627 78,396 - 460,163 398,023 - 237,831 320,000 - 237,831 320,000 - General Fund Support - - - Net Operating Transfers In/(Out) - - - 222,332 78,023 - Other Funding Sources - - - Total Program Funding 460,163 398,023 5.30 4.00 Program Funding by Source Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-17 - Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Permitting Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations. Review subdivision plats, commercial development concept plans, and site construction plans for conformity to Pima County codes and standards. (Note: Beginning in fiscal year 2014/15, Development Review functions, goals and performance measures have been incorporated into the Permitting program.) Description of Services Provide plan review and permitting services for commercial and residential structures. Make zoning determinations and verify permitted uses and adherence to adopted development standards. Issue addresses and street names. Review permit applications and plans for required approvals, issue construction permits and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for code compliance. Apply standards for hillside development, grading, landscaping and native plant preservation. Provide green building/sustainability review and permitting services. Ensure consistent, comprehensive, and timely implementation of flood control, wastewater, septic and transportation requirements related to building permitting. Implement processes and procedures to enforce rules, codes and ordinances. Review subdivision tentative and final plats. Review site construction plans for grading and paving requirements. Coordinate with Regional Wastewater Reclamation, Regional Flood Control District, Department of Transportation, Environmental Quality, Natural Resources Parks and Recreation, the Office of Sustainability and Conservation/Cultural Resources, and outside utilities and service providers. Program Goals and Objectives - Provide timely processing of building permits and inspection requests - Increase to 88% or higher the percentage of permits approved within 5 working days from the date of initialization, with a long-term goal of 95% approved within 5 working days - Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements - Increase to 80% or higher the percent of building applicants who rate the overall quality of customer satisfaction highly - Increase to 80% or higher the percent of building inspection customers who rate the overall quality of customer satisfaction highly - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications - Approve at least 80% of development plans, tentative plats, and final plats within 6 months from the date of initialization - Approve at least 80% of development plans, tentative plats, and final plats prior to the 3rd submittal - Approve at least 80% of sewer improvement plans within 6 months from the date of initialization - Approve at least 80% of sewer improvement plans prior to the 3rd submittal - Approve at least 80% of paving and grading improvement plans within 6 months from the date of initialization - Approve at least 80% of paving and grading improvement plans prior to the 3rd submittal FY 2012/2013 Actual Program Performance Measures Permits approved within 5 working days from date of initialization Building applicants that rate the overall quality of customer satisfaction highly Building inspections performed on the scheduled inspection date Building inspection customers that rate the overall quality of customer satisfaction highly Development concept permits, tentative plats & final plats approved within 6 months 14-18 FY 2013/2014 Estimated FY 2014/2015 Planned 80% 82% 80% 80% 82% 80% 100% 78% 100% 80% 100% 80% n/a n/a 80% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Permitting Development concept permits, tentative plats & final plats approved by the 3rd submittal Sewer improvement plans approved within 6 months Sewer improvement plans approved prior to the 3rd submittal Site construction permits approved within 6 months n/a n/a 80% n/a n/a 80% n/a n/a 83% 80% 80% 80% FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,251,014 558,885 2,323,636 717,776 2,787,580 1,077,541 2,809,899 3,041,412 3,865,121 5,873,656 3,807 133,808 5,185,000 500 155,000 6,099,560 500 416,160 6,011,271 5,340,500 6,516,220 General Fund Support - - - Net Operating Transfers In/(Out) - - - (3,201,372) (2,299,088) (2,651,099) Other Funding Sources - - - Total Program Funding 2,809,899 3,041,412 3,865,121 30.80 28.00 37.00 Program Funding by Source Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-19 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Planning Function Provide land use planning services related to the comprehensive plan, rezonings, land use appeals, Board of Adjustment, Design Review Committee, Hearing Administrator cases, zoning code text amendments, and code enforcement. Description of Service Update, amend, and maintain the comprehensive plan. Participate in regional and inter-jurisdictional planning efforts. Conduct special planning area studies. Prepare reports, notifications, and analyses on rezonings, specific plans, and special appeals. Update and maintain the official zoning maps and records. Review lot split requests. Coordinate land planning, infrastructure and environmental policy with other Public Works departments and perform related work. Review plat note modifications, plat waivers, and other modification requests. Prepare Planning & Zoning Commission, Board of Adjustment and Design Review Committee reports. Implement processes and procedures to administer and enforce adopted rules, codes and ordinances. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process for code enforcement and prepare hearing officer appeal cases. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments - Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments - Achieve at least 80% of the rezoning applications approved by Board of Supervisors within 8 months of application - Provide clear and accessible information to help customers understand and comply with requirements - Achieve at least 80% of the rezoning customers who rate employees highly in terms of assisting customers in the rezoning process - Achieve at least 80% of the comprehensive plan amendment customers who rate employees highly in terms of assisting customers in the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments - Achieve to at least 80% of the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation - Improve communication so that 80% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness - Achieve at least 80% of the zoning, building and grading complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of code enforcement process - Resolve zoning code complaints within 100 working days FY 2012/2013 Actual Program Performance Measures Code complaints resolved within 100 working days Code complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Comprehensive Plan Amendment customers that rate the overall level of customer satisfaction highly Rezoning applications decided on by the BOS within 8 months from the time accepted by the planner on duty Rezoning customers that rate the overall level of customer satisfaction highly Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation or issuance of the case number, whichever occurs first 14-20 FY 2013/2014 Estimated FY 2014/2015 Planned 70% 66% 75% 68% 80% 70% 0% 100% 100% 33% 50% 80% 100% 75% 80% 60% 65% 80% 100% 80% 80% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Planning FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,490,479 526,677 1,983,611 988,538 1,811,519 877,164 2,017,156 2,972,149 2,688,683 53,336 273,984 15,500 143,000 11,900 248,880 327,320 158,500 260,780 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,689,836 2,813,649 2,427,903 Other Funding Sources - - - Total Program Funding 2,017,156 2,972,149 2,688,683 22.80 25.00 22.00 Program Funding by Source Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-21 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Development Services Program: Support Function Provide strategic vision and leadership to the department; ensure compliance with mandates and Pima County administrative and fiscal policy/procedures. Establish performance goals. Pioneer the automation and deployment of technology throughout the department and its processes Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department to the public, customers, and the media. Set and lead efforts to achieve performance goals. Prepare and administer the budget for the department. Perform other functions as directed by the County Administrator and/or Deputy County Administrator. Ensure departmental operations have the needed information technology support. Program Goals and Objectives - Enhance financial stability - Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service - Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually FY 2012/2013 Actual Program Performance Measures Department operating costs covered annually by generated revenue Core processes that achieved measurable process improvements in time, quality, and/or cost annually FY 2013/2014 Estimated 96% 100% FY 2012/2013 Actual FY 2014/2015 Planned 90% 100% 90% 100% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 927,041 649,938 82,452 249,822 201,024 215,107 1,576,979 332,274 416,131 2,630 18,256 2,700 15,000 15,000 20,886 17,700 15,000 - - - (15,660) (441,203) (124,551) 1,571,753 755,777 525,682 Other Funding Sources - - - Total Program Funding 1,576,979 332,274 416,131 3.30 4.00 4.00 Program Funding by Source Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-22 Pima County FY 2014/2015 Adopted Budget Public Works Administration Expenditures: 0 Revenues: FTEs 0 27.00 Function Statement: Provide administrative services, capital project management, and direct the real property activities for Pima County. Mandates: None Note: Expenditure percentages for Administration and Real Property are shown only for illustrative purposes, as all of the costs of these programs are transferred to other Public Works Departments. Cultural Resources program has moved to the Ofice of Sustainability and Conservation. Expenditures by Program Real Property 49.05% Administration 50.95% Sources of All Funding Cost Transfers to Other Public Works Departments 100% 14-23 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Public Works Administration FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Real Property 8 22 - - Total Expenditures 30 - - Real Property 19 - - Total Revenues 19 - - 11 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 30 - - 4.00 18.00 4.00 18.00 9.00 18.00 22.00 22.00 27.00 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Real Property Total Staffing (FTEs) 14-24 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Public Works Administration Program: Administration Function Provide administrative direction and support services to departments, primarily, within the Public Works functional area. Description of Services Manage capital projects and provide project management services. Provide administration, management, and planning support to Real Property Services, Geographic Information Services, Capital Improvement Program, and eight departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, financial management of capital projects, and other administrative services. (Note: The program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Track the number of multi-department projects undertaken - Complete multi-department projects on schedule and within budget - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County FY 2012/2013 Actual Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Multi-department projects undertaken Multi-department projects completed on schedule Budget execution monitoring for all major organizational units FY 2013/2014 Estimated FY 2014/2015 Planned 12 12 12 5 5 12 5 5 12 3 3 12 FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (132,826) 132,834 44,000 (44,000) 28,933 (28,933) 8 - - General Fund Support 8 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 8 - - 4.00 4.00 9.00 Program Funding by Source Program Staffing FTEs 14-25 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Public Works Administration Program: Real Property Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way, and review County and Regional Flood Control District property uses for encroachments. Manage utility licenses. Meet Pima County capital schedule and budget requirements for real property acquisitions and other property management services. Note: It is intended that program expenditures will be allocated in full to the other departments in the Public Works and other functional areas. Therefore all budgeted expenditures net to zero. Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities. Work with the Information Technology Department to complete the Accela project. The fiscal year 2014/2015 Capital Improvement Program anticipates acquisition and/or relocation services on projects for Transportation, Regional Flood Control District, Regional Wastewater Reclamation District, Natural Resources, Parks and Recreation, and Facilities Management. A "project" could translate into one acquisition/lease/license/easement, etc., or multiple acquisitions, etc. FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 206 62 62 Appraisals/Nominal's reviewed Acquisition agreements reviewed Escrow closings monitored FY 2014/2015 Planned 210 50 35 FY 2012/2013 Actual 270 105 47 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 192,563 (192,541) (44,000) 44,000 2,599 (2,599) 22 - - 19 - - 19 - - General Fund Support 3 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 22 - - 18.00 18.00 18.00 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Program Staffing FTEs 14-26 Pima County FY 2014/2015 Adopted Budget Regional Flood Control District Expenditures: 17,096,728 Revenues: FTEs 23,738,867 66.00 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the Federal Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 8.18% Canoa Ranch In-Lieu 6.14% Capital Improvement 4.81% Regulatory 9.38% Support 25.34% Hazard Mitigation 8.50% Infrastructure 37.65% Sources of All Funding Mitigation In-Lieu Fee 12.64% Other Revenue 1.13% Property Taxes 86.23% 14-27 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Regional Flood Control District FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program 1,033,884 3,885,064 1,217,656 2,296,165 1,166,082 1,626,690 2,164,017 3,306,879 1,263,780 3,220,482 1,181,546 1,487,324 1,050,000 822,881 4,331,919 1,452,671 6,437,340 1,603,242 1,398,675 11,225,541 12,624,028 17,096,728 Canoa Ranch In-Lieu Fee Flood Control Support Hazard Mitigation Riparian Protection 19,479,167 2,974 70,919 18,328,414 87,475 3,000,000 20,601,120 40,000 97,747 Total Revenues 19,553,060 18,415,889 23,738,867 - - - (9,922,773) (6,267,102) (10,365,509) 1,595,254 475,241 3,723,370 - - - 11,225,541 12,624,028 17,096,728 8.00 5.00 12.00 12.00 18.00 10.00 9.00 7.00 11.00 11.00 17.00 10.00 4.00 12.00 5.00 16.00 21.00 8.00 65.00 65.00 66.00 Canoa Ranch In-Lieu Fee Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Staffing (FTEs) Note: Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. 01-9-P-1359889-0505 (dated May 3, 2005, recorded in Docket 12459 at Page 1313 on May 10, 2005), employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on May 10, 2015. 14-28 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Canoa Ranch In-Lieu Fee Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting and restoring the natural resources within the Canoa Ranch In-Lieu Fee (ILF) project site, as described in the project development plan which will be approved by the United States Army Corps of Engineers (USACOE) and the Pima County Board of Directors. Restore riparian habitat and help improve water resources along the Santa Cruz River. Description of Services Administer and manage a compensatory mitigation in-lieu fee program in cooperation with the USACOE and the Tucson Audubon Society. Responsible for managing land acquisition and ownership; receiving 404 mitigation checks and depositing them into the ILF bank; planning, designing, constructing and maintaining ecosystem restoration; maintaining financial documentation for credits sold and project expenditures; monitoring and reporting on site conditions and the financial information of ILF bank; and, implementing adaptive management as warranted for a successful project. Program Goals and Objectives - Meet or exceed performance standards established in the Canoa Ranch development plan - Complete all financial and operational reporting requirements established for the Canoa Ranch in-lieu fee project - Plan, design, construct, and maintain a cost effective high valued riparian habitat ecosystem restoration project at Canoa Ranch Program Performance Measures Complete established development plan performance standards within 10 years (max 10% per year) Annual Financial & Biological reports submitted on time to the USACOE FY 2012/2013 Actual FY 2013/2014 Estimated n/a n/a 10% n/a n/a 100% FY 2012/2013 Actual FY 2014/2015 Planned FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 250,000 800,000 - - 1,050,000 Charges for Services Operating Revenue Sub-Total - - 3,000,000 - - 3,000,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (1,950,000) Other Funding Sources - - - Total Program Funding - - Program Funding by Source Revenues 14-29 1,050,000 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Function Manage the development and construction of Capital Improvement Program (CIP) projects for the Regional Flood Control District including initiating, planning, monitoring and control, executing and closing CIP projects. Coordinate District's participation in the river park multi-use pathway and flood control access system. Manage the planning, development and verification of the District Property Rights Program to insure ownership, land use rights and maintenance responsibilities. Note: Beginning in fiscal year 2014/15, the Major Water Course Program is no longer included in this function. Description of Services Design and construct structural and non-structural improvements along the major watercourses including bank protection, levees, detention basins, ecosystem restoration, and river park improvements. Prepare feasibility studies/concept design reports for flood control and river park projects including reports and studies needed to obtain federal and state funds and grants for construction of major flood control, river park, and ecosystem restoration projects. Participate with other agencies and departments for the construction of major flood control projects, river parks and ecosystem restoration projects. Provide comprehensive review and monitoring of planning, design, and construction to ensure project quality and compliance with project specifications and goals. Plan, verify and develop District property rights program to insure ownership, maintenance responsibilities, access, and use of District lands and easements. Program Goals and Objectives - Lead and guide the progress of each CIP project to insure consistent project scope, completion on schedule and within budget as established for the fiscal year - Coordinate with other departments and agencies to promote and develop the river park and flood control maintenance access system, and educate the public and others on river park multi-use pathway and flood control access system safety - Ascertain where acquisitions in fee title are necessary for areas along the major watercourses to transfer river infrastructure lands from County to District and to evaluate areas of prior rights by utilities, other agencies, and other parties on District property FY 2012/2013 Actual Program Performance Measures FY 2013/2014 Estimated 1 2 13 3 Bond projects completed on schedule and budget Number of non-bond CIP projects and studies completed Number of Operating projects and studies completed Projects constructed within 5% of engineer's cost estimate FY 2014/2015 Planned 2 4 9 3 FY 2012/2013 Actual 1 3 15 3 FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 856,893 176,991 989,017 1,175,000 512,881 310,000 1,033,884 2,164,017 822,881 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,033,884 2,164,017 822,881 Other Funding Sources - - - Total Program Funding 1,033,884 2,164,017 822,881 8.00 9.00 4.00 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-30 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets National Flood Insurance Program goals - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Conduct an outreach program to inform property owners about their susceptibility to flooding with the long-term goal to increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan FY 2012/2013 Actual Program Performance Measures Divisions that developed a one-year and five-year operating plan FEMA's community class rating for Pima County Total Flood Insurance policies in Pima County Projects with no discrepancies in schedule or budget Savings on Flood Insurance premiums in Pima County 5 5 2,593 70% 25% FY 2012/2013 Actual FY 2013/2014 Estimated 5 5 2,600 80% 25% FY 2013/2014 Adopted FY 2014/2015 Planned 5 5 2,650 80% 25% FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,896,159 1,988,905 1,274,662 2,032,217 1,865,623 2,466,296 3,885,064 3,306,879 4,331,919 19,111,261 7,777 1,125 68,226 126,105 164,673 18,208,026 60,388 35,000 25,000 20,469,675 1,100 55,345 35,000 40,000 19,479,167 18,328,414 20,601,120 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 14-31 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support - - - Net Operating Transfers In/(Out) (9,894,273) (6,267,102) (10,365,509) Fund Balance Decrease/(Increase) (5,699,830) (8,754,433) (5,903,692) Other Funding Sources - - - Total Program Funding 3,885,064 3,306,879 4,331,919 5.00 7.00 12.00 General Fund Support Program Staffing FTEs 14-32 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Provide data and advice to communities and the general public to amend or modify FEMA mapped floodplains. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required by federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Provide data and advice to communities and the general public to amend or modify FEMA mapped floodplains. Maintain county-wide FEMA Repository. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs, prepare plans or studies, develop scopes of work, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas Encourage natural resource protection Continue participating in the Flood Insurance Program Identify cost-effective solutions to flood and erosion hazards Encourage interagency cooperation Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan - Maintain FEMA and local floodplain data in GIS library and provide public access to map change documents within one week of effective date of new data. - Maintain and update digital floodplain map data. FY 2012/2013 Actual Program Performance Measures FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Rezonings and plans that provide for natural washes and preserve floodplains Linear miles of rivers studied and reviewed annually Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services 14-33 FY 2013/2014 Estimated FY 2014/2015 Planned 14 16 18 39 300 300 43,074 54,000 45,000 3 2 2 19 95% 12 95% 12 100% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 745,521 472,135 1,011,780 252,000 512,781 939,890 1,217,656 1,263,780 1,452,671 2,974 - 40,000 2,974 - 40,000 General Fund Support - - - Net Operating Transfers In/(Out) - - (58,215) 1,214,682 1,263,780 1,470,886 Other Funding Sources - - - Total Program Funding 1,217,656 1,263,780 1,452,671 12.00 11.00 5.00 Program Funding by Source Revenues Intergovernmental Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-34 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate County maintenance activities with other city, state, and federal departments and agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner FY 2012/2013 Actual Program Performance Measures Total assets inventoried Infrastructure inventory inspected annually District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Subdivision Release of Assurance inspections completed within 10 days of request FY 2013/2014 Estimated FY 2014/2015 Planned 8,232 60% 95% 8,600 60% 100% 8,900 60% 100% 95% 100% 100% 100% 100% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 983,472 1,312,693 1,735,420 1,485,062 4,387,885 2,049,455 2,296,165 3,220,482 6,437,340 - - - (28,500) - - 2,324,665 3,220,482 6,437,340 Other Funding Sources - - - Total Program Funding 2,296,165 3,220,482 6,437,340 12.00 11.00 16.00 Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-35 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas FY 2012/2013 Actual Program Performance Measures Flood Hazard Information Sheets completed Outreach events held to inform residents about flood hazards Certified Floodplain Managers Complaints responded to with 10 business days Completed Elevation Certificated returned Floodplain Use Permit applications initially reviewed within 15 business days FY 2013/2014 Estimated 1,326 11 22 82% 70% 78% FY 2014/2015 Planned 1,500 10 22 80% 80% 80% FY 2012/2013 Actual 1,500 10 22 80% 80% 80% FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Total Program Expenditures 1,166,082 1,181,546 1,603,242 1,166,082 1,181,546 1,603,242 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,166,082 1,181,546 1,603,242 Other Funding Sources - - - Total Program Funding 1,166,082 1,181,546 1,603,242 18.00 17.00 21.00 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs 14-36 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Regional Flood Control District Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Program Goals and Objectives - Support and ensure compliance with the Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property - Manage RFCD property in a manner that protects and enhances natural resources - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state, and local agencies FY 2012/2013 Actual Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on the total number of permits issued during the past 5 years Non-functional ALERT field sensor sites repaired or replaced within two weeks, weather, hardware, and access permitting 14-37 FY 2013/2014 Estimated FY 2014/2015 Planned 90% 90% 90% 99% 95% 100% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,354,678 242,187 29,825 1,282,479 204,845 - 1,213,783 184,892 - 1,626,690 1,487,324 1,398,675 55,496 87,475 67,747 55,496 87,475 67,747 15,423 - - 30,000 15,423 - 30,000 General Fund Support - - - Net Operating Transfers In/(Out) - - 58,215 1,555,771 1,399,849 1,242,713 Other Funding Sources - - - Total Program Funding 1,626,690 1,487,324 1,398,675 10.00 10.00 8.00 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-38 Pima County FY 2014/2015 Adopted Budget Regional Wastewater Reclamation Expenditures: 162,267,356 Revenues: FTEs 180,913,965 475.00 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources though proven wastewater, conveyance, treatment and reclamation processes, and short- and long-term planning. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Note: This presentation does not include approximately $84 million of capital projects for the fiscal year 2014/2015 which are listed in the Capital Improvement Program and which will have other specified Sources of Funding. Expenditures by Program Treatment Operations 36.95% Administration 47.60% Planning & Engineering 3.61% Conveyance System 11.84% Sources of All Funding Connection Fees 6.48% Other Revenue 2.83% Sewer System Revenue Bonds 9.95% Sewer User Fees 80.74% 14-39 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Regional Wastewater Reclamation FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Administration Conveyance System Planning & Engineering Treatment Operations 52,782,608 13,812,193 8,593,630 65,532,833 105,245,279 16,783,465 5,790,553 88,432,051 77,240,420 19,209,551 5,861,889 59,955,496 140,721,264 216,251,348 162,267,356 Administration Conveyance System Planning & Engineering Treatment Operations 165,290,073 3,587,862 3,079 (7,542,265) 182,932,350 - 180,913,965 - Total Revenues 161,338,749 182,932,350 180,913,965 - - - (1,308,107) (36,827,737) (27,700,014) (148,104,378) 146,735 (10,946,595) Other Funding Sources 128,795,000 70,000,000 20,000,000 Total Program Funding 140,721,264 216,251,348 162,267,356 Administration Conveyance System Planning & Engineering Treatment Operations 103.70 108.00 96.80 198.00 109.80 116.00 72.00 197.00 104.00 128.00 72.00 171.00 Total Staffing (FTEs) 506.50 494.80 475.00 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Staffing (FTEs) by Program 14-40 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration Function Direct department operations and planning. Coordinate administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Description of Services Supervise, monitor, and direct department operations, annual budget planning, strategic planning, and process improvement planning. Coordinate community services, facility security, quality control, sustainability/energy management, and employee services functions for the department. Conduct water policy analysis and develop plans and programs to respond to emerging water policy issues and challenges. Assist with the development of the department's financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction is not compromised and the Regional Optimization Master Plan (ROMP) compliance schedule is met. Prepare annual operations and maintenance budget and provide supporting justification. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative appeals, claims and other financial transactions. Program Goals and Objectives - Coordinate administrative and departmental employee services Categorize and make recommendations on the use of County water resources Meet federal and state permit reporting requirements for wastewater treatment facilities Obtain 24,000 quality assured regulatory compliance samples for the environmental laboratory FY 2012/2013 Actual Program Performance Measures Regulatory compliance analyses run Permit reporting requirements met 54,915 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Debt Service Contra Assets Depreciation Total Program Expenditures Program Funding by Source Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Capital Contributions Charges for Services Other Revenue Total 14-41 FY 2013/2014 Estimated 67,770 100% FY 2013/2014 Adopted FY 2014/2015 Planned 50,000 100% FY 2014/2015 Adopted 9,651,527 (7,097,647) (325,252) 22,613,872 (1,582,803) 29,522,911 10,911,401 13,451,307 28,000 62,657,098 (28,000) 18,225,473 9,116,479 16,675,500 224,400 30,864,693 (224,400) 20,583,748 52,782,608 105,245,279 77,240,420 12,175 8,769 352,310 885,132 7,502,511 (1) 156,529,177 16,000 22,000 80,000 850,000 5,000,000 176,964,350 16,000 22,000 180,000 464,257 5,000,000 175,231,708 165,290,073 182,932,350 180,913,965 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) - - - (1,202,755) (36,298,157) (27,700,014) (240,099,710) (111,388,914) (95,973,531) Other Funding Sources 128,795,000 70,000,000 20,000,000 Total Program Funding 52,782,608 105,245,279 77,240,420 103.70 109.80 104.00 Program Staffing FTEs 14-42 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide required services to repair, rehabilitate and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain Best Management Practices to ensure that the highest operating standards in the quality of service, environmental protection, and occupational health and safety are continually met. Pursuant to the department's Capacity Management Operations and Maintenance (CMOM) Plan, maintain a comprehensive, proactive, preventive maintenance program for approximately 3,500 miles of public gravity sanitary sewers and 29 public wastewater pumping systems throughout the 420 square mile public sewerage service area of eastern Pima County. Provide project planning, management, oversight/coordination, and required construction services for the department's CIP and Rehabilitation Programs. Program Goals and Objectives - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Continue to increase the production footage for preventative maintenance program for sewer lines - Operate and maintain 3 in-house Closed Circuit Televising (CCTV) units and administration of $2.0 million CCTV service contract until Capacity, Management, Operations & Maintenance (CMOM) goals are obtained - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program utilizing in-house and contract services, providing treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize system wide odors (treatment facilities and conveyance system) through continuous improvement of odor control technologies, thereby reducing the number of odor complaints - Develop, initiate, manage, and complete CIP conveyance projects efficiently and within 20% of budget - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) - Reduce sanitary sewer overflows Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Odor complaint phone calls Information requests provided on the same day Projects completed within 20% of budget FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 40 11,806,080 316 100% 80% 48 12,200,000 300 100% 82% 45 12,700,000 280 100% 100% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 14-43 FY 2013/2014 Adopted FY 2014/2015 Adopted 6,257,170 6,491,344 138,408 (92,702) 1,017,973 6,951,688 8,882,984 208,586 (208,586) 948,793 7,768,245 10,381,395 537,980 (537,980) 1,059,911 13,812,193 16,783,465 19,209,551 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Capital Contributions Other Revenue Total 25,809 (2,365) 3,564,418 - - 3,587,862 - - - - - (92,702) - - 10,317,033 16,783,465 19,209,551 Other Funding Sources - - - Total Program Funding 13,812,193 16,783,465 19,209,551 108.00 116.00 128.00 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-44 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering Function Provide wastewater development review, engineering services, short and long range planning, and GIS mapping services. Description of Services Provide engineering review, inspection, and connection of sewerage and sewer service elements for new wastewater customers and manage sewerage design standards. Develop and maintain a regional long-range facility plan and provide project planning services and inspection for the department Capital Improvement Program. Provide conveyance capacity information from metering and hydraulic modelling and evaluate the availability of sewer capacity to serve new development. Develop GIS tools and maintain connection records and maps of the public sewer system. Program Goals and Objectives - Meet or exceed 11-1605 licensing time frames for all applicable permits - Provide reviews for sewer utility plans within a maximum of 23 days - Advance the use of electronic tools to improve the review process FY 2012/2013 Actual Program Performance Measures Average number of days to complete a substantive review for capacity allocation requests Average number of business days to complete administrative and substantive reviews of preliminary sewer layout plans as measured by regulatory compliance Average number of business days to complete administrative and substantive reviews of sewer improvement plans as measure by regulatory compliance Average number of days for sewer utility plan reviews completed within established timeframe Average number of days for electronic reviews completed for connecting to existing infrastructure per regulatory compliance FY 2013/2014 Estimated 22 22 15 20 20 18 25 18 17 18 18 17 0 10 10 FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2014/2015 Planned FY 2013/2014 Adopted FY 2014/2015 Adopted 6,735,614 1,806,524 (1) 51,493 4,307,670 1,387,016 95,867 4,833,568 972,251 144,800 (144,800) 56,070 8,593,630 5,790,553 5,861,889 3,079 - - 3,079 - - General Fund Support - - - Net Operating Transfers In/(Out) - (529,580) - 8,590,551 6,320,133 5,861,889 Other Funding Sources - - - Total Program Funding 8,593,630 5,790,553 5,861,889 96.80 72.00 72.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-45 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations Function Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws Exceed the mandated biochemical oxygen demand removal rate of 93% Effectively operate the treatment facilities to ensure that permit limits are met - Prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) - Meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids Program Performance Measures Cubic feet of methane converted to energy Billion gallons of wastewater treated annually Reportable environmental exceedences Biochemical oxygen demand removal rate FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned 275,148,000 24 21 97% 70,000,000 23 20 98% 230,000,000 24 11 99% FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2013/2014 Adopted FY 2014/2015 Adopted 12,319,642 17,675,223 1,517,835 (12,650) 34,032,783 12,425,859 18,779,913 31,510,574 (2,045,468) 27,761,173 12,045,076 20,920,343 595,177 (595,177) 26,990,077 65,532,833 88,432,051 59,955,496 4,605 (7,546,870) - - (7,542,265) - - - - - (12,650) - - 73,087,748 88,432,051 59,955,496 Other Funding Sources - - - Total Program Funding 65,532,833 88,432,051 59,955,496 198.00 197.00 171.00 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Gain or Loss on Disposal of Assets Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-46 Pima County FY 2014/2015 Adopted Budget Transportation Expenditures: 44,642,049 Revenues: FTEs 72,292,213 306.52 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Grants 12.23% Support Services 20.12% Transportation Infrastructure 6.17% System Operations and Maintenance 61.48% Sources of All Funding General Fund Subsidy 6.62% Other Revenue 2.36% Highway User Revenue 48.53% Federal/State/City Grants 27.53% Shared Vehicle License Tax 14.96% 14-47 Pima County FY 2014/2015 Adopted Budget Department Summary by Program Department: Transportation FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Expenditures by Program Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 8,870,083 24,933,982 1,236,970 825,351 10,120,481 27,245,156 2,911,630 754,152 8,983,825 27,442,355 2,755,633 5,460,236 Total Expenditures 35,866,386 41,031,419 44,642,049 Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 47,876,834 780,695 1,239,396 7,259,690 49,595,627 156,450 1,124,800 16,033,094 49,443,393 350,969 1,184,000 21,313,851 Total Revenues 57,156,615 66,909,971 72,292,213 - - - (22,980,165) (49,300,931) (37,891,639) 1,689,936 23,422,379 10,241,475 - - - 35,866,386 41,031,419 44,642,049 28.16 173.01 96.50 28.26 182.76 95.50 26.26 184.76 95.50 297.67 306.52 306.52 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Staffing (FTEs) 14-48 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: Support Services Group Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial data for the County's CIP within four weeks of obtaining monthly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works - Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce - Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development - Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Track and respond to each inquiry, concern, or request received within 24 hours of receipt FY 2012/2013 Actual Program Performance Measures Constituent inquiries and concerns received Technical assistance and/or environmental documents reviewed annually Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Introduced Bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Monthly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the monthly actual expenditures 14-49 FY 2013/2014 Estimated FY 2014/2015 Planned 7,120 371 7,100 300 7,200 325 95% 96% 100% 100% 100% 100% 100% 100% 100% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: Support Services Group FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,686,828 4,144,428 38,827 4,272,951 5,847,530 - 2,880,169 6,103,656 - 8,870,083 10,120,481 8,983,825 47,532,248 18,346 153,772 140,469 20,332 11,667 49,233,840 35,000 181,287 120,000 25,500 49,149,349 36,000 158,044 80,000 20,000 47,876,834 49,595,627 49,443,393 - - - Net Operating Transfers In/(Out) (16,273,883) (30,021,409) (19,770,049) Fund Balance Decrease/(Increase) (22,732,868) (9,453,737) (20,689,519) Other Funding Sources - - - Total Program Funding 8,870,083 10,120,481 8,983,825 28.16 28.26 26.26 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-50 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group for design and construction contracting. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network - Investigate citizen requests and take action to deliver appropriate services within eight weeks - Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on - Reduce three year rolling average fatal crashes on Pima County roadway system each year - Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau - Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance - Perform at least 65 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times - Perform at least 16,000 sign item actions each year - Perform at least 800 sign maintenance service calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible - Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County 14-51 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance - Provide up-to-date, accurate engineering management information - Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system - Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures RTA and grant funding secured for bicycle/pedestrian facilities and safety programs Signal maintenance service calls performed Sign item actions performed Routine roadway maintenance activities performed by established cycle times Safety Management System report updated by August 31 Roadways receiving annual surface treatments Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted FY 2012/2013 Actual FY 2013/2014 Estimated FY 2014/2015 Planned $1,761,000 $405,000 $673,000 973 16,000 60% 800 16,000 60% 900 17,000 60% 75% 8% 83% 100% 2% 91% 100% 2% 91% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 9,714,384 14,520,540 699,058 10,592,878 15,154,278 1,498,000 10,855,655 15,565,150 1,021,550 24,933,982 27,245,156 27,442,355 556,257 2,565 74,590 147,283 2,800 113,000 40,650 174,358 4,073 111,888 60,650 780,695 156,450 350,969 - - - (4,126) 5,000,000 (152,599) 24,157,413 22,088,706 27,243,985 Other Funding Sources - - - Total Program Funding 24,933,982 27,245,156 27,442,355 173.01 182.76 184.76 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-52 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Function Plan, design, and construct transportation projects, including bicycle, pedestrian and transit facilities, in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the DOT interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the CIP as scheduled and budgeted in the 5-year plan - Complete at least 65% of the projects whose actual design completion dates are within 90 days of the adopted schedules - Complete at least 75% of the projects whose actual construction completion dates are within 90 days of the adopted schedule - Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties - Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan - Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget - Manage at least 55% of the large projects (>$3 million) whose actual expenditures meet at least 85% of the adopted budget - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Achieve scores of 3 or greater for independent assurance samples - Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service FY 2012/2013 Actual Program Performance Measures Negative findings from certification acceptance inspections and other audits Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget 14-53 FY 2013/2014 Estimated FY 2014/2015 Planned 0 0 0 85% 99% 85% 55% 71% 55% Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Projects whose actual design completion dates are within 90 days of completion date as of FY start Projects whose actual construction completion dates are within 90 days of completion date as of FY start Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action 51% 85% 65% 38% 73% 75% 98% 98% 95% 88% 100% 94% 100% 90% 100% FY 2012/2013 Actual FY 2013/2014 Adopted FY 2014/2015 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,489,712 (1,308,896) 56,154 2,994,419 (82,789) - 3,205,551 (521,805) 71,887 1,236,970 2,911,630 2,755,633 40,169 1,029,323 152 169,752 1,073,000 7,000 44,800 1,079,000 14,000 91,000 1,239,396 1,124,800 1,184,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (2,426) 1,786,830 1,571,633 Other Funding Sources - - - Total Program Funding 1,236,970 2,911,630 2,755,633 96.50 95.50 95.50 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-54 Pima County FY 2014/2015 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants Function Protect the interests of the Transportation Department by affording centralized coordination of all grant financial activity. Description of Services Ensure intergovernmental financial document quality, coordination, department review, and compliance with State and Federal regulations. Provide Capital Improvement Plan (CIP) and Safe Routes to School programs financial services including documentation of project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget -Provide financial reimbursements for the County Transportation grants within four weeks of submission of invoices - Ensure Transportation grants are in compliance with Federal and State Regulations -Ensure grants are in compliance throughout the year and ready for single audit - Provide premier customer service by promptly responding to all program constituent inquiries and concerns -Respond to each inquiry, concern, or request received with 24 hours of receipt FY 2012/2013 Actual Program Performance Measures Reimbursements for the County's Safe Routes Program and CIP unit prepared within 4 weeks after month-end Constituent inquiries and concerns responded to or resolved within 24 hours of receipt CIP and Federal Highway Administration grant projects compliant with Federal and grantor regulations FY 2013/2014 Estimated FY 2014/2015 Planned 90% 100% 100% 85% 95% 100% yes yes yes FY 2013/2014 Adopted FY 2014/2015 Adopted FY 2012/2013 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 98,214 727,137 66,302 687,850 149,540 5,310,696 825,351 754,152 5,460,236 7,249,728 9,962 16,033,094 - 21,313,851 - 7,259,690 16,033,094 21,313,851 - - - (6,702,156) (24,279,522) (17,968,991) 267,817 9,000,580 2,115,376 Other Funding Sources - - - Total Program Funding 825,351 754,152 5,460,236 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 14-55 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2014/15 Adopted Budget for its Capital Improvement Program (CIP) consists of fifteen categories: Transportation; Facilities Management; Regional Flood Control District; Natural Resources, Parks & Recreation; Open Spaces; Sheriff for the Regional Public Safety Communications System; Information Technology; Community Development & Neighborhood Conservation; Finance; Office of Sustainability and Conservation; Elections; Environmental Quality; Telecommunications; Fleet Services; and Regional Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Fleet Services, Telecommunications, and Regional Wastewater Reclamation. Because Fleet Services and Telecommunications are Internal Service Funds and Regional Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating funds, and expenses are capitalized according to generally accepted accounting principles. Fleet Services, Telecommunications, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2014/15, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2014/15, and projected operations and maintenance (O&M) data for fiscal year 2014/15 and the following five years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in General Obligation, Sewer Revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in General Obligation and Sewer Revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in General Obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, Stadium District, and Community and Economic Development; Regional Flood Control District; Open Spaces – which is designated for open space acquisition; Natural Resources, Parks & Recreation; Sheriff Department’s Regional Public Safety Communications System; Information Technology; Community Development & Neighborhood Conservation; Finance; Office of Sustainability and Conservation – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Elections; Environmental Quality – which consists of environmental remediation projects and solid waste infrastructure management; Telecommunications; and Fleet Services. 15-1 Pima County FY 2014/2015 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the United States Army Corps of Engineers (USACOE), which typically funds from two-thirds to threequarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2014/15 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2014/15 Capital Projects Fund1 Expenses by Category Finance 0.69% Community Development 1.80% Sources of Funding Office of Sustainability and Conservation 0.62% Environmental Quality 0.24% Elections 0.51% Sheriff 3.13% Information Technology 3.67% Charges for Svcs/Impact Fees 2.06% Invest./Misc. Revenue 0.50% Operating Transfers 28.33% Transportation 42.56% Natural Resources, Parks & Recreation 6.01% Bond/COPs Proceeds 53.96% Open Space 7.13% Intergov't Revenue 15.15% Regional Flood Control District 10.38% Facilities Management 23.26% Expenses by Category Transportation Facilities Management Regional Flood Control Open Space Parks and Recreation Information Technology Sheriff Community Development Finance Office of Sustainability and Conservation Elections Environmental Quality Sources of Funding Other Funding: Bond/COPs Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Charges for Services/Impact Fees Investment & Miscellaneous Revenue $ 62,056,308 33,915,787 15,138,247 10,404,623 8,767,599 5,345,240 4,561,707 2,621,164 1,000,000 905,110 750,000 350,000 $ 145,815,785 1 $ 78,681,000 22,094,324 41,312,487 3,003,300 724,674 $ 145,815,785 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2014/2015 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements, the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personnel services expenditures for additional building maintenance staff, additional supplies and services, expenditures for utilities, general maintenance, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2014/15 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2014/15 CIP associated with Transportation consists of 49 projects with total expenditures of $62.1 million. Major projects include $14.7 million for the Valencia Road: Alvernon to Wilmot; $10.9 million for the Valencia Road: Mark Road to Wade Road; $6.9 million for Hughes Access Road Relocation; $6.1 million for the Magee Road: La Canada Drive to Oracle Road project; $5.0 million for the Pavement Preservation Program; $2.8 million for Kinney Road: Ajo Way to Bopp Road; $2.4 million for Sunset Road: Silverbell Road to I-10 to River Road; $1.6 million for Colossal Cave Road: Success Drive & Ruthrauff Culvert; and $1.2 million for Houghton Road: I-10 to Golf Links Road. Facilities Management Facilities Management manages projects related to County facilities and has 18 active projects in fiscal year 2014/15 and a budget of $33.9 million. The major projects include $30.0 million for the Downtown Court Complex project; $690,000 for the Roy Place Building Facade Restoration Completion; and $500,000 for the Legal Services Building Lighting Retrofit. 15-3 Pima County FY 2014/2015 Adopted Budget Regional Flood Control District The Regional Flood Control District has 12 active CIP projects in fiscal year 2014/15, with a total budget of $15.1 million. Major projects include $4.0 million for the Santa Cruz River (SCR) Flood Control Erosion Control & Linear Park: Ajo to 29th Street project; $2.4 million for the CDO Pathway: LA Cholla to La Canada project; $2.0 million for the Urban Drainage project; $2.0 million for the El Corazon de los Tres Rios Del Norte project; $1.6 million for the TV Creek: Sabino Canyon to Craycroft USACOE project; and $1.0 million for the Floodprone Land Acquisition Program. Open Spaces In fiscal year 2014/15, $10.4 million is designated for open space acquisitions with $7.5 million budgeted for the Painted Hills Property Acquisition project; $1.4 million for Town of Sahuarita Priorities; $1.3 million for Tucson Mountain Park; and $100,000 for the Raytheon Buffer. Natural Resources, Parks & Recreation There are 11 CIP projects in fiscal year 2014/15 for Parks and Recreation with a total budget of $8.7 million. Major projects include $4.1 million for the Northside Community Park; $1.2 million for the Pantano Path: Broadway to Kenyon; $870,842 for the Southeast Community Park; $723,926 for the Santa Cruz River Park: Irvington to Valencia project; $620,686 for the Catalina Community Park; and $579,000 for the Pantano Infill: 5th Street to Speedway. Sheriff’s Department Regional Public Safety Communications System The fiscal year 2014/15 CIP budget totals $4.5 million for the Regional Public Safety Communications System. Information Technology The fiscal year 2014/15 CIP budget is $5.3 million for eight projects. The major projects are $2 million for Data Center Storage Growth and $1.9 million for Public Works Permitting/Licensing Application. Community Development & Neighborhood Conservation There are five CIP projects, with total expenditures of $2.6 million, scheduled for activity in fiscal year 2014/15. The major project is $1.1 million for Housing Reinvestment 2004 Authorization. Finance The fiscal year 2014/15 CIP budget is $1.0 million for the AMS v.3.10 Upgrade. Office of Sustainability and Conservation There are seven CIP projects, with total expenditures of $905,110, scheduled for activity in fiscal year 2014/15. Elections The fiscal year 2014/15 CIP budget is $750,000 for the Election System Upgrades. 15-4 Pima County FY 2014/2015 Adopted Budget Environmental Quality The fiscal year 2014/15 CIP budget is $350,000 for Environmental Remediation/El Camino del Cerro Landfill project. Telecommunications The fiscal year 2014/15 CIP budget is $1.5 million for five projects. The major project is $856,078 for the VoIP Phone System. Fleet Services The fiscal year 2014/15 CIP budget is $6.8 million for three projects. The major projects are $5.2 million for the new Fleet Services Facility project and $1.3 million for the Mission Road Complex Fuel Island. Regional Wastewater Reclamation The fiscal year 2014/15 CIP budget for Regional Wastewater Reclamation consists of 62 projects with total expenditures of $84.3 million, including projects associated with the Regional Optimization Master Plan (ROMP). Major projects for fiscal year 2014/15 include $9.9 million for the Minor Rehabilitation Projects; $8.7 million for the South Rillito West Central Interceptor Rehabilitation project; $7.9 million for the North Rillito Interceptor Rehabilitation project; and $6.9 million for the Conveyance Rehabilitation Program. These four projects account for $33.6 million, or 39.9%, of the $84.3 million in total expenditures. Complete FY 2014/15 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2014/15 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2014/15 During the budget cycle for fiscal year 2014/15, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following two pages present the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2014/2015 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2014/2015 - 2018/2019 Project Name FY 2013/14 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 14/15 for FY 15/16 for FY 16/17 for FY 17/18 for FY 18/19 Transportation Coronado School Cougars Harrison Greenway at DMAFB Ina Rd at Oracle Rd Intersection Julian Wash I-10 to Campbell Middle Julian Wash I-10 to Campbell Ramps Julian Wash I-10 to Campbell West La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Magee Rd to Overton Rd RTA04 Magee Rd Cortaro Farms Rd Mona Lisa to La Canada RTA07 Magee Rd La Canada Dr to Oracle Rd RTA 12 Mary Ann Cleveland Way @ Kush Canyon Ln HAWK Orange Grove Rd Cmno de la Tierra La Cholla Blvd Valencia Rd Alvernon Way to Wilmot RTA24 Transportation Total Facilities Management Downtown Court Complex Facilities Management Total Regional Flood Control Arroyo Chico Detention Basin USACOE Regional Flood Control Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,440 1,000 6,500 500 1,000 1,000 6,500 6,500 6,500 6,500 6,500 6,500 120 6,500 6,500 6,500 6,500 6,500 6,500 0 1,000 2,000 8,000 3,440 47,620 26,000 238,134 238,134 353,148 353,148 318,006 318,006 186,237 186,237 0 1,095,525 4,260 4,260 360 360 360 360 360 360 360 360 360 360 40,000 4,000 45,000 4,500 4,400 80,000 4,950 4,880 8,000 5,445 4,950 4,445 0 45,000 104,000 234,000 4,500 300,048 366,648 13,000 94,300 22,770 58,878 58,878 466,871 466,871 0 0 0 0 0 22,000 7,500 10,250 39,750 11,000 188 256 11,444 197 269 466 202 266 468 Information Technology Citrix Delivered Application Virtualization Infrastructure Management Tools Infrastructure Security Monitoring Justware Server and Storage Replacement Library ShoreTel Mobility Implementation Proof of Concept PimaCore Server and Storage Replacement Public Works Permitting Licensing Application Information Technology Total Sheriff Department Regional Public Safety Communications System Sheriff Department Total 500 1,000 1,000 50,000 7,600 9,000 Telecommunications Data Center Communications Upgrade - Telecom PoE Switches & UPS Devices - Telecom Wireless Upgrade and Refresh - Telecom Telecommunications Total 15-6 11,000 200 263 11,463 Pima County FY 2014/2015 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEARS 2014/2015 - 2018/2019 Project Name Regional Wastewater Reclamation Avra Valley WRF - UV Channel Protective Shade Structure Continental Ranch Regions Pump Station Security Imprvmt Corona de Tucson WRF Security Improvements Dodge Blvd Security Improvements Green Valley WRF SCADA & Automation Improvements Green Valley WRF Security Improvements Hanson Software Upgrade to Version 8 Ina Rd Existing Plant SCADA Upgrades Ina Rd WPCF SCADA Process Optimization La Tierra Pump Station Conversion to Gravity Sewer Mission Pump Station Rehabilitation North Rillito Interceptor Rehabilitation Randolph Pk WRF & Pump Station Security Improvements Rincon Valley Chemical Dosing Station ROMP 32 MGD Reclamation Campus ROMP Ina Rd WPCF HPO Replacement Safe Flush Tanks for Low-Flow Sewers SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade SE Interceptor Subsurface Biofilter Vapor Treatment Unit Side Stream Treatment State Prison Pump Station Rehabilitation FY13/14 Regional Wastewater Reclamation Total FY 2013/14 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 14/15 for FY 15/16 for FY 16/17 for FY 17/18 for FY 18/19 250 18,000 9,760 5,500 247 5,000 5,500 (4,985) 8 500 255 (4,500) 15 7 262 16 45,000 5,000 5,000 (6,400) (4,750) (4,850) (462) 5 5,000 18,000 (177,510) (4,925) (9,500) 165 (462) (4,250) (462) 14,700 561,000 5,000 500 (6,900) (544,170) 520 (6,400) 183,000 169 8,981,209 14,657,683 10,000 0 23,701,892 777,560 (690,468) 505 350 (30,977) 301,272 24,930,669 1,349,370 (475,968) 111,769 1,144,716 O&M Revenue Facilities Management Downtown Court Complex Facilities Management Total 0 657,165 657,165 1,577,192 1,577,192 920,028 920,028 0 0 Total O&M Revenue 0 657,165 1,577,192 920,028 0 0 Total O&M Expenditures 15-7 (407) Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name 15-8 Transportation 1st Ave Orange Grove Rd to Ina Rd RTA13 22nd St I-10 to Tucson Blvd Improvements ADA Pedestrian Improvements Bowes Rd @ Sabino High School HAWK Broadway Blvd Euclid to Campbell RTA17 Camino Verde Brightwater Way to Valencia Centennial Elementary School Safe Routes Colossal Cave Rd Acacia School to Old Vail Rd Colossal Cave Rd Success Dr & Ruthrauff Culvert Coronado School Cougars Cortaro Farms Rd Camino de Oeste to Thornydale Country Club Rd Bike Ln Irvington to Valencia Rd Drexel Rd Tucson Blvd to Alvernon Way Harrison Greenway at DMAFB Harrison Rd Bike Lanes Houghton Rd I-10 to Golf Links Rd RTA 32 HSIP Project Holding Account Hughes Access Road Relocation Ina Rd at Oracle Rd Intersection Intelligent Transport Sys Signals Coord & Cab Upgrade Julian Wash I-10 to Campbell Middle Julian Wash I-10 to Campbell Ramps Julian Wash I-10 to Campbell West Kinney Rd Ajo Way to Bopp Rd Kolb Rd Sabino Canyon Rd to Sunrise Dr La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Magee Rd to Overton Rd RTA04 Lambert Lane Thornydale to Camino de la Tierra Magee Rd Cortaro Farms Rd Mona Lisa to La Canada RTA07 Magee Rd Cortaro Farms Rd Thornydale Rd to Mona Lisa Magee Rd La Canada Dr to Oracle Rd RTA 12 Mainsail Blvd & Twin Lakes Dr 27 Wash Vicinity Manzanita Elem Safe Routes to School Design Proj Mary Ann Cleveland Way @ Kush Canyon Ln HAWK Misc Bike Safety Improvement Projects Mission Rd Paved Shoulder Mt Lemmon Retaining Wall 65B Repair Old Tucson Nogales Hwy Summit Neighborhood Old Vail Middle School Safe Route to School Orange Grove Bike Lanes Oracle to Camino La Zorrola Orange Grove Rd Camino de la Tierra La Cholla Blvd Orange Grove TWLTL & Bike Lanes La Canada Rd to Oracle Rd Palo Verde HAWKS @ Alvord & Milton Pavement Preservation Program FY2014 Rillito Riverpath & Camino de la Tierra Bicycle & Pedest Safety Improvements 1997 Bond Funded Prior Years Expenditures FY 2014/15 Adopted FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond Total 7,256,000 788,250 333,443 20,500 1,347,247 310,000 557,897 1,487,939 407,679 148,000 956,949 208 42,580 369,201 267,322 5,854,510 4,147,454 6,028,000 1,343,678 692,417 276,291 108,945 3,369,980 2,872,054 26,629,770 25,492,280 23,969,513 23,383,435 10,095,125 247,386 148,442 17,364 137,808 119,734 624,735 80,000 812,413 6,762,324 572,939 355,001 7,247,379 196,907 859,931 4,961,750 31,427 138,687 4,250,000 5,973 5,000,000 855,000 250,000 200,000 1,661,877 241,816 279,000 15,792 150,000 5,500,000 6,000,000 7,152,753 4,615,000 5,492,000 41,566 7,296,547 2,500,000 307,462 821,954 557,305 1,250,000 750,000 6,955,000 50,000 100,000 159,811 50,502 165,243 2,813,087 2,840 25,729,444 750,000 750,000 1,597,546 750,000 100,000 100,000 100,000 6,283,042 7,919,500 100,000 100,000 10,970,947 500,000 478,683 750,000 1,000 10,000 6,153,275 4,197,993 304,605 10,636 50,000 10,000 219,466 932,150 85,000 48,607 331,774 301,792 50,000 5,000,000 455,097 610,000 11,526 218,000 236,192 40,000 1,600,628 10,000 95,600 1,250,000 1,610,896 250,000 7,152,280 120,000 266,622 362,215 48,999 5,000,000 351,996 780,000 5,000,000 5,000,000 5,000,000 5,000,000 290,000 450,000 500,000 7,257,341 7,256,000 10,000,000 364,870 165,160 25,000,000 1,365,000 807,897 6,102,939 2,219,556 431,382 16,524,496 16,000 350,042 1,191,155 827,467 32,833,954 3,000,000 12,700,000 6,078,000 1,943,678 852,228 326,793 274,188 20,385,609 13,843,001 31,327,763 27,581,859 2,600,628 23,980,513 23,489,035 17,498,400 7,399,666 464,573 246,000 424,000 50,000 339,200 1,676,885 431,622 861,020 7,456,313 874,731 454,000 37,247,379 1,004,000 10,747,272 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Safety Management Systems & Program Development Silverbell Rd at Blanco Brawley Washes Silverbell Rd: Grant Rd to Goret Rd Square Tube Breakaway Sign Posts Summit View Elementary Safe Routes to School Sunset Rd Silverbell Rd to I-10 to River Rd RTA08 Tanque Verde Rd at Emily Gray JHS HAWK Thornydale Rd Cortaro Farms Rd to Linda Vista Blvd Valencia Rd - Wilmot Rd to Kolb Rd RTA24 & 36 Valencia Rd Alvernon Way to Wilmot RTA24 Valencia Rd Mark Rd to Wade Rd RTA21 Valencia Rd Mt Eagle Rd to Ajo Highway RTA21 Valencia Rd Wade Rd to Mt Eagle Rd RTA21 Wilmot Rd North of Sahuarita Rd RTA33 Transportation Total 15-9 Facilities Management 160 N. Stone Building Renovation Accelerate Abrams Level 4 Phase 2 Administration East 2nd Floor TI Administration East Bldg 4th Floor Improvements Administration West 5th Floor Improvements Adult Detention Center Electrical and Plumbing Improvements Ajo Way Corridor Building Exterior Enhancement Program ARC Flash Study at Main Jail B of A 15th Floor Renovation Building & Grounds Security Building Roof Replacement Combined Heating & Power Installation at Main Jail Demolition of Theresa Lee Clinic Downtown Complex Bldg Sealing Downtown Court Complex El Presidio Parking Garage Emergency Generator Replacement El Presidio Parking Garage Lighting Retrofit Elevator Life Safety Additions Exterior Painting & Common Space Improv of PWB Facilities Management ADA Studies Flowing Wells Branch Library Addition Fort Lowell Acq Geasa Marana Library Interior Enhancements JIC/BOOS Hearing Room AV Juvenile Courts Roofing Replacement Legal Services Bldg & B of A Interior Enhancement Program Legal Services Bldg 3rd Floor Improvements Legal Services Bldg Lighting Retrofit Legal Services Bldg Lobby Improvements Library Sustainable Landscaping Improvements Main Jail Tower Strobic Fan Replacement Prior Years Expenditures 850,988 416,637 111,262 1,005,258 42,368 1,611,713 21,915 953,412 1,799,196 16,679,203 4,910,326 FY 2014/15 Adopted 50,000 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 50,000 50,000 50,000 50,000 50,000 2,092,264 125,000 61,752 13,631,000 11,935 909,755 125,000 125,000 125,000 125,000 1,000,000 2,313,286 8,000,000 10,800,000 5,000 14,750,000 10,970,834 3,754,540 3,480,000 2,531,137 1,563,000 808,063 188,693,371 75,000 62,056,308 500,000 8,282,605 57,058,921 6,000,000 1,174,332 52,913,066 750,000 2,250,000 550,000 180,000 1,800,852 5,000 130,000 26,738 125,000 65,000 2,400,000 140,150 14,000,000 7,500,000 2,000,000 43,007,786 13,775,000 91,808,491 1,820,000 199,148 2,995,000 225,000 170,000 200,000 250,000 200,000 1,000,000 100,000 1,450,000 100,000 100,000 100,000 500,000 769,730 2,178,638 379,629 200,000 1,000,000 104,406,582 30,000,000 150,000 165,000 13,093,418 250,000 475,000 1,632 1,066,192 10,855 196,000 300,000 250,000 250,000 2,500,000 500,000 300,000 450,000 250,000 300,000 250,000 Total 1,150,988 2,508,901 138,000 1,755,258 169,120 20,955,999 174,000 20,663,167 1,804,196 37,714,880 20,924,160 14,000,000 16,000,000 10,340,000 509,312,943 3,000,000 680,000 2,000,000 2,000,000 3,000,000 225,000 170,000 200,000 1,700,000 600,000 1,000,000 379,629 200,000 1,000,000 147,500,000 150,000 165,000 250,000 475,000 500,000 3,200,000 1,077,047 196,000 300,000 250,000 250,000 2,500,000 500,000 750,000 250,000 300,000 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Mission Library Interior Enhancements MSF Roof Mechanical Replacement Psychiatric Hospital Repave Non-Park Facility Parking Lots Roy Place Bldg Facade Restoration Completion Sheriff Administration Roof Replacement Superior Court 9th Floor Renovation Theresa Lee Hlth Clinic University of Arizona South Campus Parking Garage Upgrade EMCS & Replace VAV Boxes at 33 N Stone Facilities Management Total 15-10 Regional Flood Control District Airport Wash - Economic Development Zone Arroyo Chico Detention Basin US Army Corps of Engineers (USACOE) CDO Pathway La Cholla to La Canada Diablo Village Regional Detention Basins El Corazon de los Tres Rios Del Norte Floodprone Land Acq Program Green Valley Drainage Way 6 Repairs Pantano - Rincon Ecosystem Restoration Pantano Wash Ft Lowell Park to Tanque Verde Road Pantano Wash Ft Lowell to Craycroft Pasqua Yaqui Tribe Black Wash Urban Drainage Imprvmt Roger Rd & I-10 Drainage Improvement SCR Flood Control Erosion Control & Linear Pk Ajo to 29 Tohono O'Odham Nation Urban Drainage Tres Rios del Norte USACOE Study Tanque Verde Creek Sabino Canyon to Craycroft USACOE Urban Drainage Regional Flood Control District Total Open Spaces Painted Hills Raytheon Buffer Arizona Department of Transportation Parcel Town of Sahuarita Priorities Tucson Mountain Park Open Spaces Total Natural Resources, Parks & Recreation 36th Street Trailhead Relocation Bicycle Ln on Sahuarita Rd Catalina Community Park Mary Henderson Desert Center Northside Community Park Pantano Infill 5th St to Speedway Pantano Path Broadway to Kenyon Pathway Signage and Markings Prior Years Expenditures 400,000 42,979,853 660,719 310,000 FY 2014/15 Adopted 315,000 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 39,784 200,000 200,000 200,000 5,725,000 1,569,730 690,000 125,000 4,250,000 1,699,453 304,185 170,000 155,144,097 33,915,787 450,000 14,510,994 1,729,713 1,452,657 4,835,836 22,943,215 555,255 50,000 317,000 2,467,300 2,000,000 1,000,000 200,000 2,000,000 1,000,000 1,000,000 930,974 565,600 4,078,000 466,000 2,001,000 564,300 527,653 646,530 4,208,609 606,489 1,600,799 1,232,072 4,772,315 61,003,111 472,347 1,203,000 809,834 2,774,470 1,666,000 2,000,000 15,138,247 367,627 5,000,000 493,511 50,000 3,173,000 2,000,000 18,628,138 3,469,000 2,000,000 11,047,134 2,196,000 2,000,000 8,970,470 28,265 10,000 38,238 25,000 101,503 7,563,446 100,000 1,441,177 1,300,000 10,404,623 1,216,455 379,314 283,545 620,686 914,599 195,198 635,851 50,000 4,130,000 579,000 1,230,149 64,000 10,695,815 300,000 39,424,233 2,278,638 250,000 1,000,000 1,000,000 4,840,000 1,000,000 16,964,913 1,000,000 1,000,000 4,000,000 400,000 0 0 0 250,000 260,000 455,401 45,235 120,000 1,412,000 578,000 3,418,000 2,000,000 12,258,000 0 Total 315,000 400,000 43,019,637 1,260,719 1,000,000 125,000 4,250,000 1,869,453 11,000,000 300,000 238,307,485 500,000 14,827,994 4,197,013 2,452,657 30,640,749 28,943,215 755,255 1,000,000 7,575,574 1,030,300 1,000,000 4,991,627 14,018,443 1,500,000 8,114,000 2,000,000 28,078,913 23,268,072 16,772,315 153,473,214 0 7,591,711 110,000 1,479,415 1,325,000 10,506,126 250,000 1,500,000 1,000,000 2,250,000 5,500,000 819,433 1,986,000 114,000 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Rillito River Park Right-of-Way River Park Expansion and Enhancement Initiative SCR Park Irvington to Valencia SE Community Park Small River Park Improvements Splashpads Programs Tortolita Trail System Natural Resources, Parks & Recreation Total 15-11 Information Technology Citrix Delivered Application Virtualization Consumer Health & Food Safety Licensing Software Data Center OS Upgrade Data Center SQL Server Upgrade Data Center Storage Growth External SharePoint Environment GIS Server and Storage Replacement Infrastructure Management Tools Infrastructure Security Monitoring JustWare Server and Storage Replacement Library ShoreTel Mobility Implementation Proof of Concept Physical Server Replacement PimaCore Server and Storage Replacement Public Works Permitting Licensing Application Information Technology Total Sheriff Regional Public Safety Communications System Sheriff Total Community Development & Neighborhood Conservation 5 Points Business Coalition CAH Alvord Court Rental Housing Project Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization SALT Corona Road Estates Community Development & Neighborhood Conservation Total Finance AMS v.3.10 Upgrade Finance Total Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Canoa Ranch Buildings Rehabilitation Prior Years Expenditures 26,223 FY 2014/15 Adopted 250,000 201,074 5,129,158 248,935 723,926 870,842 2,000 1,186,549 10,183,356 13,451 8,767,599 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 0 Total 302,000 1,100,000 1,200,000 6,000,000 250,935 3,500,000 1,200,000 26,972,368 25,777 1,100,000 275,000 3,500,000 6,031,413 450,000 314,842 177,100 312,000 858,000 178,200 189,400 271,207 858,000 2,000,000 1,412,000 578,000 0 858,000 858,000 858,000 254,800 696,000 254,800 254,800 254,800 3,699,542 1,112,800 1,234,900 1,112,800 0 586,049 299,200 312,000 6,290,000 178,200 189,400 174,000 457,600 269,200 211,170 104,032 1,274,000 696,000 5,768,428 16,809,279 0 0 0 0 0 65,542,640 65,542,640 122,100 174,000 457,600 269,200 97,303 211,170 6,729 254,800 3,798,694 4,753,997 1,969,734 5,345,240 60,980,933 60,980,933 4,561,707 4,561,707 93,455 59,000 101,000 253,455 398,440 53,000 1,142,487 888,237 139,000 2,621,164 0 0 0 0 0 491,895 112,000 1,142,487 888,237 240,000 2,874,619 0 1,000,000 1,000,000 0 0 0 0 0 1,000,000 1,000,000 168,704 752,760 21,366 888,980 181,996 340,799 95,756 104,000 ` 371,232 389,878 721,932 1,093,559 507,000 992,980 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Dakota Wash Site Acq Fort Lowell Acq - Atkins Steel Acq Tumamoc Hill Acq Office of Sustainability and Conservation Total Elections Election System Upgrades Elections Total Environmental Quality El Camino del Cerro LOU Project Environmental Remediation - El Camino del Cerro Landfill Tangerine Closure Waste Tire Collection Site Relocation Environmental Quality Total 15-12 Telecommunications 10 Gig Downtown Distribution Upgrade - Telecom Analog Line Replacement for VoIP Project - Telecom Data Center Communications Upgrade - Telecom Disaster Recovery - Telecom PoE Switches & UPS Devices - Telecom VoIP Phone System - Telecom Wireless Upgrade and Refresh - Telecom Telecommunications Total Fleet Services Fleet Services Fuel Management System Mission Rd Complex Fuel Island New Services Facilities Fleet Services Total Regional Wastewater Reclamation 22nd St Alvernon Way to Swan Rd Augmentation 22nd to Congress Osborne to Toole Addition to RWRD Central Laboratory ADOT Ina Rd & I-10 Sewer Modifications ADOT W Ajo Way & I-19 Sewer Modifications ADOT SR86 Valencia Rd to Kinney Rd ADOT W Ruthrauff Rd & I-10 Sewer Modifications Arivaca Pump Station Avra Valley WRF - UV Channel Protective Shade Structure Avra Valley WRF SCADA & Automation Impr FY 17/18 Biogas Sales and Utilization Cardenal Pump Station Continental Ranch Regions Pump Station - Second Force Main Continental Ranch Regions Pump Station Security Imprvmt Conveyance Rehab - 12th-4th-36th-Ajo Prior Years Expenditures 580,000 1,407,782 1,307,074 5,126,666 FY 2014/15 Adopted 20,000 132,559 30,000 905,110 0 256,681 3,700,580 983,975 4,941,236 FY 2015/16 FY 2016/17 0 0 0 0 750,000 750,000 434,440 434,440 0 0 0 0 1,184,440 1,184,440 350,000 350,000 350,000 0 256,681 4,750,580 9,760,753 1,280,371 16,048,385 350,000 55,060 112,400 55,060 112,400 270,000 10,224 112,400 2,743,596 423,340 856,078 105,000 1,551,878 401,739 1,272,540 105,000 1,946,739 588,048 10,000 13,331,181 13,929,229 216,148 1,390,000 5,217,819 6,823,967 3,823 2,458,038 591,026 3,621,962 150,000 1,800,000 1,000 150,000 88,617 195,000 469,383 Beyond 761,110 350,000 150,000 2,018,834 FY 2018/19 Total 600,000 1,540,341 1,337,074 6,792,886 350,000 248,656 260,792 499,786 574,554 1,159,808 FY 2017/18 0 392,624 9,760,753 296,396 10,057,149 0 270,000 270,000 112,400 112,400 810,000 369,000 822,792 382,400 0 1,399,633 3,288,426 210,000 6,899,851 0 804,196 1,400,000 18,549,000 20,753,196 382,400 0 0 0 181,000 2,200,000 4,000 1,800,000 1,800,000 30,000 614,000 1,337,159 353,015 3,140,642 105,985 43,658 255,377 610,000 6,330,000 6,696,000 10,000 271,000 2,385,000 594,849 6,080,000 1,950,000 1,950,000 2,019,834 1,950,000 558,000 225,000 614,000 4,477,801 459,000 13,646,000 299,035 271,000 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND 15-13 Project Name Conveyance Rehabilitation Program Conveyance SCADA System Upgrade Richey Rd to Ina Rd Corona de Tucson WRF SCADA & Operations Upgrade Corona de Tucson WRF Second Fine Screen Corona de Tucson WRF Security Improvements Corona de Tucson WWTF UV Disinfection & Filtration COTDOT 22nd St I-10 to Tucson Blvd Sewer Utility COTDOT Broadway Blvd Euclid-Campbell Ave Sewer Utility COTDOT Grant Rd Corridor Improvement Sewer Utility COTDOT Houghton Rd I-10 to Valencia Rd Sewer Utility CRRPS Facility Modifications DMAFB Flow Meter Station Dodge Blvd Security Improvements Green Valley WRF - Future Development Plan FY13/14 Green Valley WRF SCADA & Automation Improvements Green Valley WRF Security Improvements Hanson Software Upgrade to Version 8 Harrison Rd - Millmar Rd to Escalante Rd Helen St to Elm St 6th Ave to 1st Ave Houghton Road Broadway Blvd Intersection Improve COTDOT Ina Rd Existing Plant SCADA Upgrades Ina Rd WPCF Class A Biosolids Improvements Ina Rd WPCF SCADA Process Optimization Ina Rd WRF Emergency Overflow Basin Pump Replacement Ina Rd WRF Primary Clarifier Concrete Repair Ina Rd WRF Rough Screens Kostka Ave Michigan to Pennsylvania La Cholla Blvd & Calle Pacifica to Speedway Blvd & Silv La Cholla Blvd to Mission Rd & Starr Pass to 36th St La Tierra Pump Station Conversion to Gravity Sewer Minor Rehabilitation Projects FY 13/14 Minor Rehabilitation Projects FY 16/17 Minor Rehabilitation Projects FY 17/18 Minor Rehabilitation Projects FY14/15 Minor Rehabilitation Projects FY15/16 Mission Pump Station Rehabilitation Mt Lemmon WRF SCADA & Automation Improvements North Rillito Interceptor Rehabilitation North Rillito Interceptor Relief Sewer Park Ave Augmentation - Irvington Rd to Drexel Rd PCDOT La Cholla Blvd Magee Rd to Tangerine Rd Prince Rd & I-10 ADOT Sewer Modifications Principal Pump Station Quail Creek Lift Station Randolph Pk WRF & Pump Station Security Improvements Rincon Valley Chemical Dosing Station Rio Nuevo CIPP 60" Rehabilitation Project Roger Rd WRF Clean Closure Prior Years Expenditures 776,998 170,000 103,551 1,049,500 FY 2014/15 Adopted 6,999,000 2,481,581 764,615 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond Total 7,000,000 3,258,579 934,615 1,000 216,500 1,266,000 1,000,000 1,177,000 115,000 694,000 105,000 2,875,500 1,000,000 15,000 110,900 220,000 10,000 359,845 33,822 69,092 4,000,000 318,117 1,412,716 1,363,203 4,407 2,141,585 655,560 200,000 1,911,593 410,470 293,748 231,000 45,000 1,551,212 2,700,000 1,095,883 237,284 665,780 1,098,360 692,717 100,000 508,201 132,417 5,000 400,000 29,030 70,000 1,162,000 4,100 243,000 50,000 964,443 303,178 332,908 37,827 720,000 2,427,291 8,609,290 1,977,960 265,000 283,400 144 9,800,000 131,000 200,000 654,856 2,995,000 9,995,000 250,000 156,945 278,919 1,667,950 99,000 559,055 7,929,000 3,962,765 60,000 4,269,500 379,139 60,000 230,500 142,861 5,000 2,995,000 8,238,081 69,285 5,000 2,995,000 5,000 5,000 2,554,000 2,385,000 80,000 340,000 675,000 5,285,134 50,000 590,000 30,000 175,000 5,000,000 2,000,000 596,000 104,000 402,000 6,700,000 1,414,000 1,650,000 665,780 2,461,563 697,124 137,827 720,000 15,664,327 787,977 205,000 2,311,593 439,500 363,748 265,000 283,400 786,000 10,000,000 3,000,000 3,000,000 10,000,000 3,000,000 349,000 716,000 19,000,000 5,700,000 2,385,000 120,000 4,500,000 522,000 750,000 670,000 370,000 850,000 12,285,134 Pima County FY2014/2015 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND 15-14 Project Name ROMP 32 MGD Reclamation Campus ROMP Ina Rd WPCF HPO Replacement ROMP SCADA S. 12th Ave to S. 2nd Ave and W. 22nd St to W. 36th St. Sabino Creek Pump Station Safe Flush Tanks for Low-Flow Sewers Sahuara Bio-Filter SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade SE Houghton Area Recharge Project SE Interceptor Augmentation SE Interceptor Subsurface Biofilter Vapor Treatment Unit Sewer Manhole Rehabilitation # 4 Sewer Manhole Rehabilitation # 5 Sewer Manhole Rehabilitation # 7 Sewer Manhole Rehabilitation # 8 Sewer Manhole Rehabilitation # 6 Sewer Utility Modification Program Side Stream Treatment Silverado Pump Station Rehabilitation Silverbell Pump Station Rehabilitation South Rillito West Central Interceptor Rehab St Mary's Rd & N Cuesta Ave to Speedway Blvd Silverbell State Prison Pump Station Rehabilitation FY13/14 Sub-Regional Facilities Security Improvements System Wide Treatment Rehabilitation & Enhancement System-Wide Conveyance Rehabilitation Program System-wide Odor Control Capital Program System-Wide Sewer Conveyance Augmentation Program Tangerine Rd Force Main Relocation Valencia to Los Reales Camino de la Tierra to Cardinal Wilmot Rd & I-10 Manhole Rehabilitation Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Telecommunications Less: Fleet Services Less: Regional Wastewater Reclamation Total FY 2014/15 Adopted Capital Projects Fund Prior Years Expenditures 173,746,988 148,276,222 12,324,907 FY 2014/15 Adopted 267,000 10,000 1,607,053 614,029 1,022,000 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 48,821,913 35,163,190 32,576,282 24,706,000 7,714,650 Total 174,013,988 148,286,222 13,931,960 350,850 1,636,029 175,000 350,000 630,000 2,504,000 4,000,000 7,366,000 1,128,500 1,494,635 1,000,000 800,000 800,000 800,000 6,245,000 10,667,873 514,000 473,000 14,326,000 200,000 913,000 500,000 3,880,298 37,000,000 2,949,000 15,550,000 909,000 260,400 1,250,000 623,981,941 177,156,449 108,115,814 98,376,717 54,512,838 127,852,054 1,699,459,373 350,850 175,000 119,000 410,000 241,993 216,778 155,276 873,987 1,492,635 350,000 450,000 3,134,724 254,513 2,000 999,000 231,000 220,000 2,262,007 1,700,000 4,076,000 1,000,000 633,222 799,000 1,000 799,000 1,000 500,000 3,000,000 1,000 1,000 1,500,000 5,487,012 799,000 1,245,000 4,830,861 1,000 8,758,801 472,000 1,173,176 514,000 4,394,023 200,000 225,000 210,315 380,298 289,685 1,500,000 200,000 106,000 700,000 350,000 803,000 1,249,000 391,048,299 1,000 84,392,158 898,902,849 238,583,788 (1,551,878) (6,823,967) (84,392,158) 145,815,785 500,000 4,000,000 3,000,000 687,000 1,000 500,000 11,000,000 999,000 3,000,000 500,000 11,000,000 750,000 3,000,000 500,000 11,000,000 500,000 3,000,000 3,000,000 260,400 Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name ROMP 32 MGD Reclamation Campus Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 173,746,988 FY 2014/15 267,000 FY 2015/16 0 FY 2017/18 0 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 500,000 8,481,209 0 8,981,209 0 (8,981,209) 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Design and construct a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. 15-15 Project Name ROMP Ina Replacement Road WPCF Department Regional Wastewater Reclamation HPO FY 2016/17 0 Total 174,013,988 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. Capital Expenditures: Prior Years 148,276,222 FY 2014/15 10,000 FY 2015/16 0 FY 2017/18 0 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 4,575,520 10,082,163 0 14,657,683 0 (14,657,683) 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Beyond 0 FY 2016/17 0 Beyond 0 Total 148,286,222 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. In addition, the project will upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Downtown Court Complex Capital Expenditures: Prior Years 104,406,582 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond Total 30,000,000 13,093,418 0 0 0 0 147,500,000 FY 2018/19 Increase/(Decrease) from Prior Year O&M Impact Personal Services Department Facilities Management Supplies & Services Capital Total O&M FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 353,148 318,006 186,237 0 0 0 0 0 0 0 353,148 318,006 186,237 0 0 Revenue 657,165 1,577,192 920,028 0 0 Net Fund Impact 304,017 1,259,186 733,791 0 0 0.0 0.0 0.0 0.0 0.0 Additional FTEs 15-16 Project Description Design, construct, and locate a new Pima County Justice Court and other County related court facilities. The Pima County Justice Court building will provide for a minimum of 38 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. Project Name Regional Public Safety Communications System Department Sheriff Department Capital Expenditures: Prior Years 60,980,933 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. FY 2014/15 4,561,707 FY 2015/16 0 FY 2016/17 0 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 0 Total 65,542,640 466,871 466,871 0 (466,871) 0.0 Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification County needs a regional public safety voice and data communications network that will serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Psychiatric Hospital Authority) (2004 & 2006 Department Facilities Management Capital Expenditures: Prior Years 42,979,853 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 39,784 FY 2015/16 0 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. 15-17 Project Name Valencia Road: Alvernon Road to Wilmot Road RTA 24 Department Transportation Capital Expenditures: Prior Years 16,679,203 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 43,019,637 0 0 0 0.0 Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. FY 2014/15 14,750,000 FY 2015/16 3,754,540 FY 2016/17 2,531,137 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Beyond 0 Total 37,714,880 1,000 1,000 0 (1,000) 0.0 Project Description Reconstruct and widen Valencia Road from Alvernon Way to Wilmot Road to a sixlane desert parkway per the adopted RTA plan. 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Pavement Preservation Program FY2014 Department Transportation Capital Expenditures: Prior Years 7,247,379 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 5,000,000 FY 2015/16 5,000,000 FY 2017/18 5,000,000 FY 2018/19 5,000,000 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description The purpose of this project is to rehabilitate existing urban arterial and collector streets and rural roads that have experienced various degrees of deterioration. Pavement preservation alternatives will extend roadway life and provide improved riding and driving conditions. 15-18 Project Name System-Wide Conveyance Rehabilitation Department Regional Wastewater Reclamation FY 2016/17 5,000,000 0 0 0 0.0 0 0 0 0.0 Total 37,247,379 0 0 0 0.0 Project Justification Roadways selected for pavement preservation measures are structurally sound, but do require varying degrees of preservation treatment to mitigate further degradation. Pavement preservation work is a maintenance function that has been routinely handled by PCDOT's Maintenance & Operations Division; however, because of current departmental budget restrictions available funds to do this work can only be spent in the capital improvement program. Capital Expenditures: Prior Years 0 FY 2014/15 0 FY 2015/16 4,000,000 FY 2017/18 11,000,000 FY 2018/19 11,000,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description RWRD is focused on rehabilitating, repairing, or replacing the aging conveyance system throughout Pima County in compliance with the Capacity, Management, Operation, and Maintenance (CMOM) permit. Beyond 5,000,000 FY 2016/17 11,000,000 Beyond 0 Total 37,000,000 Project Justification Planned rehabilitation of the conveyance system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Houghton Rd I-10 to Golf Links Rd RTA 32 Department Transportation Capital Expenditures: Prior Years 5,854,510 FY 2014/15 1,250,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 FY 2015/16 FY 2017/18 0 FY 2018/19 0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 15-19 Project Description This multi-phase project is the widening of Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains and outside landscaping; the segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. New turning lanes and traffic signals will be installed as needed at Naranja Road, Lambert Lane, and Overton Road. The limits of this project are changed per memorandum of understanding with the City of Tucson dated May 7, 2004. Project Name La Canada Drive River Road to Ina Rd RTA 11 Department Transportation FY 2016/17 0 Total 32,833,954 Project Justification The project will reduce congestion and enhance safety along Houghton Road. Capital Expenditures: Prior Years 26,629,770 FY 2014/15 500,000 FY 2015/16 4,197,993 FY 2017/18 0 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 1,000 0 1,000 0 (1,000) 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 6,500 0 0 0 0 0 6,500 0 0 0 0 0 (6,500) 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. Beyond 25,729,444 FY 2016/17 0 Beyond 0 Total 31,327,763 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name El Corazon de los Tres Rios Del Norte Department Regional Flood Control Capital Expenditures: Prior Years 4,835,836 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 2,000,000 FY 2015/16 2,000,000 FY 2017/18 0 FY 2018/19 4,840,000 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description El Corazon de los Tres Rios del Norte project planning and property acquisition of CalPortland Properties along the Santa Cruz River and Sunset Road. Project Name Floodprone Land Acquisition Program 15-20 Department Regional Flood Control District Capital Expenditures: Prior Years 22,943,215 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 0 0 0 0 0.0 0 0 0 0.0 Project Justification Project will conduct planning and hydrologic studies necessary to support the future roadway improvements to Silverbell Road and Sunset Road. FY 2015/16 1,000,000 FY 2017/18 1,000,000 FY 2018/19 1,000,000 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. Total 30,640,749 0 0 0 0.0 FY 2014/15 1,000,000 0 0 0 0.0 Beyond 16,964,913 0 0 0 0.0 FY 2016/17 1,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 1,000,000 Total 28,943,215 0 0 0 0.0 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name La Cholla Boulevard: Overton Road RTA 04 Magee Road to Department Transportation Capital Expenditures: Prior Years 25,492,280 FY 2014/15 478,683 FY 2015/16 0 FY 2017/18 0 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 1,000 0 6,500 0 0 0 1,000 0 6,500 0 0 0 (1,000) 0 (6,500) 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. New turning lanes and traffic signals will be installed as needed at Naranja Road, Lambert Lane, and Overton Road. 15-21 Project Name Broadway Boulevard: Euclid Avenue to Campbell RTA 17 Department Transportation FY 2016/17 1,610,896 Total 27,581,859 Beyond 7,152,753 Total 25,000,000 Project Justification Provide a parkway-type alternative route to Oracle Road. Capital Expenditures: Prior Years 1,347,247 FY 2014/15 0 FY 2015/16 0 FY 2017/18 5,500,000 FY 2018/19 6,000,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multi-use lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. Beyond 0 FY 2016/17 5,000,000 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Magee Road/Cortaro Farms Road: Mona Lisa to La Canada RTA A07 Department Transportation Capital Expenditures: Prior Years 23,969,513 FY 2014/15 1,000 FY 2015/16 10,000 FY 2017/18 0 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 1,000 0 6,500 0 0 0 1,000 0 6,500 0 0 0 (1,000) 0 (6,500) 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Realign and improve the Magee/LaCholla Intersection and change 2-lane roadway to a 4-lane desert parkway with sidewalks and bike lanes. 15-22 Project Name Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Department Transportation Capital Expenditures: Prior Years 23,383,435 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 0 FY 2015/16 95,600 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Project Description Following the Cortaro Farms Road alignment between Thornydale Road and Shannon Road, this project widens Magee Road to a 4-lane arterial between Thornydale and La Canada and includes a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. In addition, the project includes the elimination of the “jog” in the road alignment that currently exists at La Cholla Boulevard, a new bridge, additional turn lane, signalization and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard, and new culverts throughout to convey a 100-year peak discharge under the road. Total 23,980,513 Project Justification The project will reduce congestion and improve safety and mobility. FY 2014/15 10,000 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2016/17 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 23,489,035 0 0 0 0.0 Project Justification This project will provide continuous east-west connectivity in the urbanized northwest area and improve safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Tanque Verde Creek Sabino Canyon to Craycroft with USA Corps of Engineers (USA COE) Department Regional Flood Control District Capital Expenditures: Prior Years 1,232,072 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 1,666,000 FY 2015/16 3,173,000 FY 2017/18 2,196,000 FY 2018/19 3,418,000 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description The Pima County Flood Control District, in cooperation with USA COE, plans to mitigate flooding problems along Tanque Verde Creek. 15-23 Project Name Sunset Rd Silverbell Rd to I-10 to River Rd RTA 08 Department Transportation FY 2016/17 3,469,000 0 0 0 0.0 0 0 0 0.0 Total 23,268,072 0 0 0 0.0 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. Capital Expenditures: Prior Years 1,611,713 FY 2014/15 2,400,000 FY 2015/16 13,631,000 FY 2017/18 2,313,286 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Design and construct Sunset Road from Silverbell Road across I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. Beyond 8,114,000 FY 2016/17 1,000,000 Beyond 0 Total 20,955,999 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Valencia Road: Mark Road to Wade Road RTA 21 Department Transportation Capital Expenditures: Prior Years 4,910,326 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 10,970,834 FY 2015/16 3,480,000 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. 15-24 Project Name Thornydale: Cortaro Farms Road to Linda Vista Boulevard Department Transportation FY 2016/17 1,563,000 0 0 0 0.0 0 0 0 0.0 Total 20,924,160 Beyond 0 Total 20,663,167 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. Capital Expenditures: Prior Years 953,412 FY 2014/15 0 FY 2015/16 909,755 FY 2017/18 10,800,000 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Widens the existing Thornydale Road to a four-lane divided cross section with raised landscape median, outside curbs, multi-use lanes, storm drains, landscaping and noise mitigation and screening adjacent to residential areas where warranted. The project will include a drainage structure to carry Hardy Wash and other transverse drainages under Thornydale Road. Note: reflects planning and design costs after FY 1996/97. Beyond 0 FY 2016/17 8,000,000 Project Justification The project will reduce traffic congestion and enhance safety along Thornydale Road as well as improving access and safety in the vicinity of Arthur Pack Regional Park and Mountain View High School. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Kinney Road: Ajo Way to Bopp Road Department Transportation Capital Expenditures: Prior Years 3,369,980 FY 2014/15 2,813,087 FY 2015/16 0 FY 2017/18 7,919,500 FY 2018/19 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Widens Kinney Road to four lanes with improved shoulders, roadside drainage, and landscaping. The median treatment will be either a raised landscape median or a two-way median left-turn lane pending further evaluation of local area access and circulation requirements. 15-25 Project Name North Rillito Interceptor (NRI) Rehabilitation Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 278,919 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 6,283,042 FY 2015/16 8,238,081 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Project Description Rehabilitation of approximately 10 miles of sewer pipe, the evaluation and repair of approximately 60 manholes and replacement of an estimated 10 manholes. Total 20,385,609 Project Justification The project will reduce congestion and enhance safety along Kinney Road. FY 2014/15 7,929,000 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2016/17 2,554,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 19,000,000 0 0 0 0.0 Project Justification Continuous conveyance system monitoring, evaluation and repair are an integral part of the Department’s Capacity Management Operations and Maintenance (CMOM) Plan. Rehabilitation of the NRI will reduce potential system failures and sanitary sewer overflows. This project will minimize future environmental impacts and non-compliance risk which could result in regulatory fines. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name New Fleet Facilities Department Fleet Services Capital Expenditures: Prior Years 13,331,181 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 5,217,819 FY 2015/16 0 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description Construct new facilities for Fleet Services Department at the Mission Road Complex. 15-26 Project Name Magee Road: La Canada Drive to Oracle Road RTA 12 Department Transportation Capital Expenditures: Prior Years 10,095,125 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 0 0 0 0 0.0 0 0 0 0.0 Project Justification The goal of the project is to replace outdated facilities, improve traffic circulation patterns and improve site drainage. The new facility would help attract and retain qualified automotive technicians. FY 2015/16 1,250,000 FY 2017/18 0 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2016/17 0 1,000 Project Description The project will widen Magee/Cortaro Road from Thornydale to Oracle Road to four lanes. Turning lanes will be provided at intersections and cross streets where warranted. The intersection of Magee Road and La Cholla Boulevard will be realigned and a second bridge will be installed over the Canyon Del Oro Wash. Improvements include a raised landscaped median, multi-use lanes, outside curbs and storm drains, provisions for pedestrians and other uses, landscaped shoulders, and noise mitigation for adjacent areas where warranted. Total 18,549,000 0 0 0 0.0 FY 2014/15 6,153,275 0 0 0 0.0 Beyond 0 1,000 0 (1,000) 0.0 0 0 0 0.0 6,500 6,500 6,500 0 (6,500) 0.0 6,500 0 (6,500) 0.0 Beyond 0 Total 17,498,400 Project Justification Magee Road is identified by Pima Association of Governments’ Metropolitan Transportation Plan. The widening is needed to accommodate the increasing volume of traffic projected in the future. Drainage is a concern today at the Carmack Wash as it crosses both Magee and La Cholla Boulevard and causes road closures at these crossings. Improving Magee Road will provide for an increase in traffic capacity, user safety enhancement in all weather conditions, and traveling delays will be reduced. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Urban Drainage Department Regional Flood Control District Capital Expenditures: Prior Years 4,772,315 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 2,000,000 FY 2015/16 2,000,000 FY 2017/18 2,000,000 FY 2018/19 2,000,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description The Pima County Flood Control District, in cooperation with other municipalities, plans to mitigate flooding problems within the city. 15-27 Project Name Cortaro Farms Road: Camino de Oeste to Thornydale Department Transportation Capital Expenditures: Prior Years 956,949 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 2,000,000 0 0 0 0.0 0 0 0 0.0 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and the threat of flooding homes and commercial buildings. FY 2015/16 5,492,000 FY 2017/18 2,500,000 FY 2018/19 0 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 Project Description The proposed project consists of widening Cortaro Farms Road to four traffic lanes with multi-use lanes, outside curbs, storm drains and landscaping. The median treatment will be either a raised landscape median or a median two-way left-turn lane, depending on further evaluation of local area access and circulation needs. This project will tie into the Town of Marana’s alignment adjustment project at the railroad. Total 16,772,315 0 0 0 0.0 FY 2014/15 279,000 0 0 0 0.0 Beyond 2,000,000 0 0 0 0.0 FY 2016/17 7,296,547 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 16,524,496 0 0 0 0.0 Project Justification This project will reduce traffic congestion and enhance safety along Cortaro Farms Road. The estimated economic value of the improvements to traffic flow and reductions in accidents are $8.05 million. The benefit/cost ratio is 0.8:1. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name Valencia Road: Wade Road to Mt. Eagle Road RTA 21 Capital Expenditures: Prior Years 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation FY 2014/15 0 FY 2015/16 500,000 FY 2017/18 7,500,000 FY 2018/19 2,000,000 FY 2014/15 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 0 0 0 0.0 0 0 0 0.0 Project Description This is one section of the widening of Valencia Road between Mark and Ajo Highway. It will be a 4-lane desert parkway with a raised landscaped median, bike lanes and ADA accessible sidewalks. 15-28 Project Name Ina Road WPCF Improvements Biosolids Facilities Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 2,141,585 FY 2014/15 508,201 FY 2016/17 6,000,000 0 0 0 0.0 0 0 0 0.0 Total 16,000,000 0 0 0 0.0 Project Justification This project is part of three other projects to improve the Valencia Road corridor eastward from I-19 to Houghton Road, including Project 23, Valencia Road, I-19 to Alvernon Road (Controlled Access); Project 24, Valencia Road, Alvernon Road to Kolb Road; Project 25, Valencia Road, Kolb Road to Houghton Road. When all projects are completed, the Valencia Road corridor will have been improved from Ajo Highway east to Houghton Road. FY 2015/16 2,427,291 FY 2016/17 8,609,290 FY 2017/18 1,977,960 FY 2018/19 0 Increase/(Decrease) from Prior Year O&M Impact FY 2014/15 FY 2015/16 Personal Services 0 0 Supplies & Services 0 0 Capital 0 0 Total O&M 0 0 Revenue 0 0 Net Fund Impact 0 0 Additional FTEs 0.0 0.0 FY 2016/17 0 0 0 0 0 0 0.0 FY 2017/18 0 0 0 0 0 0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Beyond 0 Beyond 0 Total 15,664,327 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Pima County FY2014/15 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2014/2015 - 2018/2019 AND BEYOND Project Name System-Wide Sewer Conveyance Augmentation Program Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 200,000 FY 2014/15 350,000 FY 2015/16 3,000,000 FY 2017/18 3,000,000 FY 2018/19 3,000,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2014/15 0 0 0 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 FY 2018/19 0 0 0 0 0 0 0.0 Project Description PCRWRD is focused on rehabilitating, repairing, or replacing the aging conveyance system throughout Pima County in compliance with the Capacity, Management, Operation, and Maintenance (CMOM) permit. FY 2016/17 3,000,000 Beyond 3,000,000 Total 15,550,000 Project Justification Planned rehabilitation of the conveyance system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. 15-29 Pima County FY 2014/2015 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ............................................................................................. 16-2 Department Listing ..................................................................................................................... 16-24 Pima County Budget Policies .................................................................................................... 16-29 Pima County Debt Policies and Practices ................................................................................ 16-38 Pima County Bonding Disclosure, Accountability & Implementation .................................... 16-42 Long Term Debt Service Schedules .......................................................................................... 16-49 Valuation of Property for Taxing Purposes In Arizona ............................................................ 16-56 Components of Arizona’s Property Tax System ...................................................................... 16-57 Full Cash Values by Class: 2010 - 2014 .................................................................................... 16-58 Limited Values by Class: 2010 - 2014 ........................................................................................ 16-59 Assessment Ratios by Class: 2010 - 2014 ................................................................................ 16-60 Secondary Net Assessed Values by Class: 2010 - 2014 .......................................................... 16-61 Primary Net Assessed Values by Class: 2010 - 2014 ............................................................... 16-62 Property Tax Levies and Collections - Ten Year History ......................................................... 16-63 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2013 .............. 16-65 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2005 - 2013, 2020, 2030, 2040, 2050........................................................... 16-66 Pima County Population & Employment - Ten Year History.................................................... 16-67 Addresses & Telephone Numbers............................................................................................. 16-68 16-1 Pima County FY 2014/2015 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. ADP - A fully automated and integrated Payroll, HR and Benefits system which Pima County is scheduled to begin using in September 2014. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue - Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2014/2015 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. AMS Advantage replaced the County’s FMS accounting and financial reporting system on July 1, 2011. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. Appropriation Unit - A budgetary Chart of Accounts element in the County’s financial and budgeting systems that comprises the budget for a group of accounts, such as Personnel Services. Use of the Appropriation Unit enforces budgetary controls at the Department level. When the entire budget for a group of accounts (appropriation unit) has been used, no additional expenses can be charged or encumbered to that appropriation unit without increasing its budget. Moving budgetary authority from one Appropriation Unit to another is handled through the Planning and Budgeting System. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2010–2014” presented in this section shows a history of assessment ratios. Base Budget - The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. 16-3 Pima County FY 2014/2015 Adopted Budget Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Branch - A Branch consists of two categories: Pima County or Agency. All accounting entities are defined as one or the other and are summarized as such. A Branch is the highest summarization on the organizational chart. Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period along with the proposed revenue for financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System – See Planning and Budgeting System. Bureau - A Bureau is a group of units that perform a department’s line of business. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. Cabinet - A Cabinet is a method of categorizing each department based on functional area. There are five broad functional areas: General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. 16-4 Pima County FY 2014/2015 Adopted Budget CAFR - Comprehensive Annual Financial Report - The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures - An expenditure by all funds, including Proprietary Funds, for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - List of elements used to identify and classify all financial and budget data. Some of the Chart of Accounts elements include Fund, Cabinet, Department, Appropriation Unit, Revenue Source, Expenditure Object, and Balance Sheet Account. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A special fund derived from a 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. 16-5 Pima County FY 2014/2015 Adopted Budget Combined Property Tax Rate - The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community Resources - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; Natural Resources; Parks & Recreation; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in OMB Circular A-87. County Administration - See General Government Services County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund - A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. 16-6 Pima County FY 2014/2015 Adopted Budget Department - An aggregation of Bureaus/Divisions that share a specific common purpose and are administered by a single director/manager or elected official. “Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. In the accounting and budget systems, units are denoted by a four digit alphanumeric code. DSH - Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division - An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) 16-7 Pima County FY 2014/2015 Adopted Budget Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. Widows/widowers and disabled persons are eligible for partial exemptions determined by income and the value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - The outflow of funds paid for goods or services in funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, Sections 20 and 21, prescribing an annually adjusted expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - The value of goods and services consumed in the process of operating Proprietary Fund departments. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the ongoing need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement - A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50 percent to a maximum of 83 percent, and is determined by the per capita income of each state. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. 16-8 Pima County FY 2014/2015 Adopted Budget Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community Resources, General Government Services, Justice & Law, Health Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period for which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense ideally budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Government Services (formerly County Administration) - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance and Risk Management, Facilities Management, Fleet Services, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, Mandated Payments, and Non Departmental), Office of Sustainability and Conservation, Office of Emergency Management and Homeland Security, Procurement, Recorder, and Treasurer. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association - A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. GME - Graduate Medical Education Program - Postgraduate training program for physicians after medical school, also known as a residency program. 16-9 Pima County FY 2014/2015 Adopted Budget Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program - A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act - A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of Federal elections; and for other purposes. Pima County may use HAVA funds approved in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HBTF - Health Benefits Trust Fund - An internal service fund started on July 1, 2013 as a selfinsurance program to provide medical, dental, life insurance and other health-related ancillary services to Pima County employees and their families. The primary sources of revenue for the fund are premium payments from employees and the County. Arizona law requires that the funding for the self-insurance program be deposited in a trust established by the Pima County Board of Supervisors to satisfy the requirements of Arizona Revised Statutes §11981. The approved trust document establishes a Board of Trustees of qualified individuals that is appointed by and responsible to the Board of Supervisors for oversight of the trust. Health Services - An organizational entity comprised of the departments of Environmental Quality, Health, and Office of Medical Services. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. 16-10 Pima County FY 2014/2015 Adopted Budget HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District and several street light improvement districts. The operation and maintenance budget of each improvement district is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, along with shared Alcoholic Beverage License revenues and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. IT - Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. 16-11 Pima County FY 2014/2015 Adopted Budget ITD - Information Technology Department - The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications. JALE - Justice & Law - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Forensic Science Center, Public Defender, Legal Defender, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase, unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change in use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific units and objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. 16-12 Pima County FY 2014/2015 Adopted Budget Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB - Metropolitan Tucson Convention and Visitors Bureau - see Visit Tucson MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of Net Fund Impact (NFI), as applied to other funds. NAV - Net Assessed Value - The assessed value of property, less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A Chart of Accounts element referring to expenditures used in line item budgeting. Object Code - A string of numeric characters used to identify location and description of an expenditure type used in line item budgeting. One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Taxes that may be collected from primary residence property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. 16-13 Pima County FY 2014/2015 Adopted Budget Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCEOC - Pima County Emergency Operations Center - The primary hub for County incident management, operational coordination and situational awareness in county-wide disasters or emergencies. The PCEOC can maintain a sustained 24/7 interagency coordination operation fusing public safety, incident intelligence, emergency response, public health/medical support, mass care support and private sector reporting. PCN - Position Control Number - A unique identifier used by the Position Control and Financial Planning systems to identify specific positions within the County. PCWIN - Pima County Wireless Integrated Network - A bond project approved by voters in 2004 to enable simultaneous communication among 30 law enforcement, fire agencies and medical first responders through construction of new tower sites, new 911 dispatch facilities and a new communications and operations center. Per Capita - A measure for revenue or expenditure/expense on a per person basis. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. 16-14 Pima County FY 2014/2015 Adopted Budget Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personnel Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program - A program started during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. The program expired as of January 5, 2014. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Planning and Budgeting System - The County’s computerized network based budgetary planning and reporting system. PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. 16-15 Pima County FY 2014/2015 Adopted Budget Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System – A computer based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Primary Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities and towns, and community college district to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes levied in a given year exceeds the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services may have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article IX, Section 19, of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity jurisdictions had built up since 1980. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. 16-16 Pima County FY 2014/2015 Adopted Budget Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2014/15, as State budget shortfalls eliminated such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Regional Flood Control District, Public Works Administration, Transportation, and Regional Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the Board of Directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. 16-17 Pima County FY 2014/2015 Adopted Budget Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenue Source - A Chart of Accounts element referring to revenues used in line item budgeting. Revenue Source Code - A string of numeric characters used to identify location and content of a revenue source account. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining undocumented immigrants. 16-18 Pima County FY 2014/2015 Adopted Budget SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value - The Secondary Net Assessed Value is determined by multiplying the Full Cash Value by the Assessment Ratio for the property and subtracting the amount of any applicable exemption. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. 16-19 Pima County FY 2014/2015 Adopted Budget Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, the Tire Fund, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional sports organizations that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by primary residence taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2014/15, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Supplemental Package - Requests for funding in excess of the department Base Budget or expansion of the Operating Budget. 16-20 Pima County FY 2014/2015 Adopted Budget Supplies - Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year amount of taxes is due on October 1st of the tax year, and the second half-year amount of taxes is due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax, which is levied only in the unincorporated area of the County, are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to Visit Tucson for tourism promotion (50%). Also see Excise Tax. TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. 16-21 Pima County FY 2014/2015 Adopted Budget Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. Unit - A Chart of Accounts element that is the lowest organizational level at which departments budget. Each unit is identified by a unique four digit identifier. Financial expenditure/expense transactions are recorded by fund/unit/object, while revenue transactions are recorded by fund/unit/revenue source. The University of Arizona Medical Center - South Campus - The hospital, formerly known as Kino Community Hospital, is operated by The University of Arizona Health Network under a 25 year lease agreement with the County that began on June 16, 2004. Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. This reduction to the personal services budget allows the department to use these amounts to fund other items. Visit Tucson (formerly known as MTCVB) - The recognized tourism promotion agency in the County whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. Visit Tucson’s film office also promotes the region as a location for the television, motion picture, and advertising industries. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Motor Vehicle Division of the Arizona Department of Transportation and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue source as State Revenue Vehicle License Tax – 4117.) WERF - Water Environment Research Foundation – An independent scientific research organization dedicated to wastewater and storm water issues. WERF funds water quality research and awards funding through a competitive process. WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. 16-22 Pima County FY 2014/2015 Adopted Budget Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. The zero based budgeting program has been postponed since fiscal year 2007/08. 16-23 Pima County FY 2014/2015 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2014/2015 Department / Bureau Assessor Assessor Board of Supervisors Board of Supervisors Capital Projects Capital Projects Clerk of the Board Clerk of the Board Clerk of the Superior Court Clerk of the Superior Court Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcement Clerk of the Superior Court - Time Pay Fees Clerk of the Superior Court Address Confidentiality Fee Clerk of the Superior Court Judicial Collection Enhancement Clerk of the Superior Court Victim Location Fund Communications Office Communications Office Community & Economic Development Administration Community & Economic Development Administration Community Development & Neighborhood Conservation Community Development & Neighborhood Conservation Housing Trust Fund Neighborhood Conservation Neighborhood Conservation Grants Community Services, Employment & Training Community Services Employment & Training Employment & Training Grants Pima Vocational High School Constables Constables County Administrator County Administrator County Attorney County Attorney County Attorney - Bad Check Program County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeering County Attorney - Victim Restitution 16-24 Pima County FY 2014/2015 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2014/2015 Department / Bureau County Attorney - Victim Witness Comp County Attorney Grants County Attorney Special Revenue PCA DTAP Contribution SR County Free Library County Free Library County Free Library Grants Development Services Development Services Economic Development & Tourism ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Elections Elections Grants Emergency Mgmt Homeland Sec Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security - Grants OEM Radio System SRF Environmental Quality Environmental Quality Environmental Quality Grants Solid Waste Management Tire Fund Facilities Management Facilities Management Facilities Management - Facilities Renewal Facilities Management Grants Parking Garages Finance & Risk Management Finance Improvement District Formation Fund Print Shop Risk Management Fleet Services Fleet Services Forensic Science Center Forensic Science Center Forensic Science Center Special Revenue Health Health Health - Grants Health - Pima Animal Care Center 16-25 Pima County FY 2014/2015 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2014/2015 Department / Bureau Human Resources Human Resources Health Benefits Information Technology Information Technology Communications - Wireless Services Information Technology Enhancement Information Technology Telecom Radio System - Fixed Network Equip Justice Court Ajo Justice Court Ajo Justice Court Ajo Automation Fund Justice Court Ajo Fare Special Revenue Justice Court Ajo Special Revenue Justice Court Ajo Time Pay Fees Justice Court Green Valley Justice Court Green Valley Justice Court Green Valley Address Confidentiality Fee Justice Court Green Valley Automation Fund Justice Court Green Valley Fare Special Revenue Justice Court Green Valley Photo Traffic Enforcement Justice Court Green Valley Time Pay Fees Justice Court Tucson Consolidated Justice Court Tucson Justice Court Tucson $1 Allocation SB1398 Justice Court Tucson Automation Fund Justice Court Tucson Confidentiality Fee Justice Court Tucson Fare Special Revenue Justice Court Tucson Grants Justice Court Tucson Photo Traffic Enforcement Justice Court Tucson Time Pay Fees Juvenile Court Juvenile Court Juvenile Court Grants Juvenile Court State Funds Juvenile Court Victom Restitution Juvenile Probation Services Juvenile Title IV-E Kino Sports Complex Kino Sports Complex Legal Defender Legal Defender Legal Defender Training Fund 16-26 Pima County FY 2014/2015 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2014/2015 Department / Bureau Natural Resources, Parks & Recreation Natural Resources Parks and Recreation Natural Resources Parks and Recreation Special Programs Parks & Recreation Grants Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Office of Court Appointed Counsel Contract Attorneys Office of Court Appointed Counsel Office of Medical Services Office of Medical Services Office of Medical Services Grants Office of Sustainability and Conservation Office of Sustainability and Conservation Office of Sustainability and Conservation Grants Procurement Procurement Public Defender Public Defender Public Defender Fill the Gap Public Defender Training Fund Public Fiduciary Public Fiduciary Public Works Administration Public Works Administration Real Property Services Recorder Recorder Recorder Document Storage & Retrieval Recorder - Grants Regional Flood Control District Canoa Ranch In-Lieu Fee Regional Flood Control District Regional Flood Control District Grants 16-27 Pima County FY 2014/2015 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2014/2015 Department / Bureau Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service WW Regional Wastewater Reclamation Grants School Superintendent School Superintendent School Reserve Fund Sheriff Sheriff Sheriff AZ Traffic Violation Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Stadium District Stadium District Superior Court Superior Court Superior Court Mandated Services Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automation Fund Superior Court Probate Superior Court Probation Services Transportation Transportation Transportation Grants Treasurer Treasurer Taxpayer Information Fund 16-28 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subjectt: Budget Accounta ability Poliicy Num mber Page D 22 2.2 1 of 2 PU URPOSE To o establish gu uidelines for transparency t y and accoun ntability of exxpenditures in ncurred by C County deparrtments. BA ACKGROUN ND Pu ursuant to the e Constitution n and Statue es of Arizona governing th he financial re esponsibilitie es of countiess: 1. The Bo oard of Supe ervisors mus st annually adopt a a balan nced budgett for the ope eration of Pim ma County government. 2. Within that annual budget the Board has the t authorityy and respon nsibility to determine the e individual budgets of all electe ed and appointed County y officers. public monie 3. Elected d and appointed officers s of the Co ounty may n not expend p es in excess of those approp priated by the e Board. 4. Elected d and appoin nted officers of o the Countty may not exxpend publicc monies for a purpose not included in the annual a budge et adopted by b the Board or expend p public moniess in excess o of the amoun nt specified for each purpose in the budget. 5. In orde er to perform m their finan ncial duties the Board m may examine and scruttinize all acccounts and financia al transitions s of County officers hav ving the care e, managem ment, collection or disbursement of public monies. m 6. The Bo oard of Supe ervisors acting in its legislative capaciity has exclusive authoritty to annuallyy levy such tax on the property of the Countty as is nece essary to fund d the expensses of Countyy governmen nt at a level ard determines to be app propriate. the Boa POL LICY A. The County y Administrattor shall, by Administrattive Procedu ure, prepare appropriate budgetary controls to identify reve enues and expenditures e by elected and appoint ed officers iin sufficient detail for the e Board of Supervisors to oversee compliance c with w Constituttional and st atutory finan ncial responsibilities and ccompliance with the ann nual approprriations by th he Board of Supervisorss. Such con ntrols should d include, am mong other controls, pe eriodic reporrts of significant varianc ces from the e major revvenue and e expenditure categories contained in the adopted d budget. B. Budget Exc ceedance The County Administrator shall prov vide each director or offficer of a de epartment of the County a monthly report setting forth actua al expenditurres and reve enues to datte of their de epartment an nd a comparrison to the adopted bud dget. me after the fiscal year to date rep port for the m month of De ecember the e net fund im mpact of a If at any tim department is ten percen nt more nega ative than the adopted b udget based d upon a stra aight line app portionment of the adoptted budget th hroughout the fiscal year, the directorr or officer of that departtment shall im mmediately 16-29 Subject: Budget Accountability Policy Number Page D 22.2 2 of 2 develop and implement a budget remediation plan to ensure that the department’s budgeted net fund impact is not exceeded at the end of the fiscal year. Within ten days from the issuance of a monthly report showing a department’s net fund impact to be ten percent more negative than the adopted budget the director or officer of that department shall submit to the Board of Supervisors through the County Administrator a written budget remediation plan or, if applicable, an alternative projection utilizing methodology other than straight line that more accurately predicts no negative variance in net fund impact of the department for the fiscal year. If at the end of any fiscal year a department’s net fund impact was more negative than that authorized by the adopted budget, then the director or officer of that department shall submit a report to the Board of Supervisors prior to September 1 describing what remedial actions were taken to avoid the budget exceedance and why such actions were inadequate. D. Applicability This policy applies to all departments and special districts of Pima County, whether under the supervision of an elected or appointed official, as identified in the adopted County Budget. Revised: July 12, 2011 16-30 16-31 16-32 16-33 16-34 16-35 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subject: Policy fo or Administering Grants G Poliicy Num mber Page D 22 2.6 1 of 2 Purrpose The e purpose off this policy is s to establish uniform gu uidelines an d responsibilities regard ding the adm ministration of g grants within Pima County. Bac ckground Gra ants are a critical source of revenue that supplem ment or fullyy fund many Pima Countty programs and projjects that be enefit the citiz zens of Pima County. Grants G have a aided the Co ounty in provvision of a w wide range of sservices, suc ch as human n services initiatives, law w enforceme nt technolog gy upgrades, road consttruction and hea alth programs. Utilizing re evenue from m grants to fu und authorizzed program ms and opera ations benefiits the pub blic by reducing reliance on tax reven nues. Efforts s to identify, pursue and d obtain gran nt funding is a priority Pima County for P y. The e acceptance e and use off grant fundin ng, howeverr, obligates tthe County tto undertake e extra respo onsibilities, to ccommit valua able resources, and to comply with conditions c orr requiremen nts beyond n normal operrations. The erefore, prop per approvals s and prudent monitoring for all gran nts are nece essary to enssure that the e County doe es not incur unnecessary u y obligations s or become exposed to undue liabillities. To m mitigate thes se risks, standardized and centralize ed coordinattion and faciilitation of grrant adminisstration is requ uired. A stan ndardized, centralized c sttructure assures objectivve assessme ent and time ely pursuit off grant fund ding opportu unities consis stent with Piima County’s best intere est, clear deffinition of roles and resp ponsibilities thro oughout the full grant life e cycle (fund ding opportun nity, applicattion, award, implementa ation, evalua ation and closse out), clear channels for communication, and implementattion of proto ocols required to comply with app plicable laws s, rules, regu ulations and conditions th hat govern g grants. Policy It is the policy of o the Pima County C Boarrd of Supervisors that th e County will actively se eek, apply fo or, and acccept grants, when w such grants g serve the interests, purpose o or mission off a County p program or o operation and d when such grants do not obligate or o expose the County to unacceptab ble condition ns, requireme ents or liabilities. e to the natu ure and comp plexity of gra ant requirem ments and th e risks asso ociated with n non-complia ance to Due succh requireme ents, Pima County C shall implement a County wid de, standard dized, centra alized oversig ght model for kkey compon nents of gran nt administra ation. Standa ardized and centralized processes sshall be implemented thatt ensure: x x x Coordination of time ely, effective e pursuit of appropriate a g grant funding g opportunitiies o Supervisorr acceptance e of grant aw wards, as req quired Board of Impleme entation of comprehensi c ive grant com mpliance an d fiscal proccedures 16-36 Subject: x x Policy for Administering Grants Policy Number Page D 22.6 2 of 2 Oversight of grant compliance, monitoring proper grant reporting, and prompt, effective audit issue resolution Adequate control by individual departments of specialized services and programs that require technical knowledge. Implementation The County Administrator shall develop and distribute administrative procedures governing uniform grant administration consistent with this Policy. Revised: July 12, 2011 16-37 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. The maximum amount of credit varies periodically from $30,000,000 to $50,000,000, and as of June 30, 2014, $30,000,000 was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2015 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2014/15, the secondary tax rate was reduced to $0.7000 per $100 of assessed valuation from $0.7800 in fiscal year 2013/14. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to not to exceed 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. 16-38 Pima County FY 2014/2015 Adopted Budget Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/00 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11. User Fee increases of 10 percent and Connection Fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized and implemented as approved. There is no rate increase for fiscal year 2014/15. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2014/2015 are within the statutory requirements. Certificates of Participation (COPs) A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors. Pima County finances a variety of acquisitions and improvement projects using COPs as financing including the acquisition of the Bank of America Building, construction of the Downtown Public Services Building and improvements to the County’s wastewater management infrastructure. Repayment terms for COPs may be structured over a term of up to fifteen years. Payments for principal and interest on certificates of participation are made with funds transferred from County departments that benefit from the specific assets acquired. Examples include County Free Library, 16-39 Pima County FY 2014/2015 Adopted Budget Development Services, Fleet Services, General Fund, Parking Garages, Regional Flood Control, Regional Wastewater Reclamation, Stadium District, Telecommunications, Transportation etc. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation discussed above, the Adopted Budget further provides for an additional issue of $20,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2014/15. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. In 2013, these Certificates were refunded with a new issue, Series 2013B. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. There is currently no improvement district debt outstanding. Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts and irrigation districts. Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to 16-40 Pima County FY 2014/2015 Adopted Budget annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-41 Pima County FY 2014/2015 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-42 Pima County FY 2014/2015 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-43 Pima County FY 2014/2015 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-44 Pima County FY 2014/2015 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-45 Pima County FY 2014/2015 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-46 Pima County FY 2014/2015 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-47 Pima County FY 2014/2015 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-48 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: PRINCIPAL INTEREST 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 $ 36,815,000 38,905,000 41,445,000 41,915,000 40,470,000 43,870,000 40,395,000 42,060,000 30,060,000 21,235,000 14,325,000 14,970,000 10,735,000 6,800,000 1,956,000 $ 16,305,800 14,701,736 13,444,186 12,087,260 10,538,885 9,104,373 7,530,198 5,996,373 4,293,073 3,037,567 2,159,417 1,518,657 847,304 420,954 117,360 TOTALS $425,956,000 $102,103,143 TOTAL $ 53,120,800 53,606,736 54,889,186 54,002,260 51,008,885 52,974,373 47,925,198 48,056,373 34,353,073 24,272,567 16,484,417 16,488,657 11,582,304 7,220,954 2,073,360 $528,059,143 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15 percent margin voter approval. Legal debt margin projected at June 30, 2015 is as follows: 15% Limitation 7,579,898,868 1,136,984,830 Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation (425,956,000) 5,317,478 (420,638,522) 716,346,308 $ 425,956,000 = 5.62% $ 7,579,898,868 16-49 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: PRINCIPAL 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 $ 13,685,000 14,250,000 14,585,000 15,245,000 14,310,000 14,955,000 10,020,000 10,480,000 5,495,000 5,705,000 2,785,000 2,885,000 2,970,000 1,455,000 TOTALS $128,825,000 INTEREST TOTAL 5,196,569 4,652,107 4,000,168 3,351,455 2,678,868 2,127,218 1,554,831 1,170,968 752,531 545,181 329,831 231,681 141,719 49,109 $ 18,881,569 18,902,107 18,585,168 18,596,455 16,988,868 17,082,218 11,574,831 11,650,968 6,247,531 6,250,181 3,114,831 3,116,681 3,111,719 1,504,109 $26,782,236 $155,607,236 $ Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2009 $53,906,177 $16,259,263 Series 2012 $50,451,812 $18,288,321 Series 2014 $48,231,591 $18,902,107 16-50 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt is summarized as follows: PRINCIPAL 2015 2016 2017 2018 TOTALS $ 2,420,000 2,520,000 2,650,000 2,785,000 INTEREST $ $10,375,000 434,050 334,750 205,500 69,625 $1,043,925 16-51 TOTAL $ 2,854,050 2,854,750 2,855,500 2,854,625 $11,418,925 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, General Fund, Health, Parking Garages, Print Shop, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts planned issues in fiscal year 2014/2015 are summarized as follows: 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS PRINCIPAL INTEREST TOTAL $ 32,165,000 18,815,000 19,305,000 19,830,000 20,670,000 18,505,000 18,175,000 8,745,000 6,390,000 9,600,000 3,995,000 4,200,000 4,415,000 4,640,000 4,875,000 $7,910,738 7,379,905 6,403,207 5,388,155 4,356,282 3,287,250 2,598,375 1,903,625 1,456,000 1,201,250 1,006,375 801,500 586,125 359,750 121,875 $40,075,738 26,194,905 25,708,207 25,218,155 25,026,282 21,792,250 20,773,375 10,648,625 7,846,000 10,801,250 5,001,375 5,001,500 5,001,125 4,999,750 4,996,875 $194,325,000 $44,760,412 $239,085,412 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation Total Long Term Debt $53,120,800 18,881,569 2,854,050 40,075,738 $114,932,157 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-52 21,665 $114,953,822 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $1,581,303 1,629,369 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 $552,782 504,718 455,164 404,082 351,416 297,124 241,148 183,438 123,942 62,602 $2,134,085 2,134,087 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 2,134,087 $18,164,438 $3,176,416 $21,340,854 Legal Debt Margin There is no legal debt margin for loans payable. 16-53 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $17,555,000 15,950,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 3,730,000 $5,882,481 5,057,294 4,353,645 3,885,919 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 149,200 $23,437,481 21,007,294 15,603,645 15,695,919 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 3,879,200 $137,650,000 $31,639,597 $169,289,597 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-54 Pima County FY 2014/2015 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue obligations are summarized as follows: 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS PRINCIPAL INTEREST TOTAL $21,495,000 23,220,000 36,630,000 38,725,000 40,515,000 42,460,000 44,445,000 46,515,000 48,675,000 51,045,000 53,520,000 33,775,000 35,390,000 6,155,000 1,500,000 $24,818,225 24,556,225 23,535,375 21,870,850 20,012,475 17,982,350 15,917,250 13,767,500 11,514,250 9,073,000 6,513,250 3,829,750 2,133,500 356,500 41,250 $46,313,225 47,776,225 60,165,375 60,595,850 60,527,475 60,442,350 60,362,250 60,282,500 60,189,250 60,118,000 60,033,250 37,604,750 37,523,500 6,511,500 1,541,250 $524,065,000 $195,921,750 $719,986,750 Legal Debt Margin There is no legal debt margin for sewer revenue obligations. 16-55 Pima County FY 2014/2015 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by voters. Primary and secondary taxes are supported by two different property values. The primary tax is supported by the primary, or limited, value and the secondary tax is supported by the full cash value. The total tax is based on the net assessed values of the property. Each net assessed value is set by multiplying the respective full cash or limited value of the property by an assessment ratio based on the property’s use and then subtracting any constitutionally defined exemptions. The full cash value1 of each property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Legislature and Arizona Department of Revenue. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 of a property is determined by one of two formulas, with the formula providing the greater amount being used as the limited value for the year. One formula increases the limited value by 10 percent more than the previous year’s limited value, while the other formula produces an increase in the limited value that is 25 percent of the difference between the current year’s full cash value and the previous year’s limited value. The limited value determined by either formula can never be greater than the property’s full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property, with each class having a different assessment ratio. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for secondary4 and primary5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, and disabled individuals are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount of property that is exempt. The largest amount of exempt property in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the secondary assessed value to derive the taxable secondary net assessed value. The same is done to the primary, or limited, value to derive the taxable primary net assessed value. For the current year, the County’s taxable secondary net assessed value decreased by 0.57 percent from the previous year, as market values for property two years ago declined. The taxable primary, or limited, net assessed value decreased by 0.54 percent. Endnotes 1 See Full Cash Value By Class: 2010-2014. 2 See Limited Value By Class: 2010-2014. 3 See Assessment Ratios By Class: 2010-2014. 4 See Secondary Net Assessed Value By Class: 2010-2014. 5 See Primary Net Assessed Value By Class: 2010-2014. 16-56 Pima County FY 2014/2015 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows/widowers, disabled SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 2014/15) Mines*, Utilities*, and Commercial Real and Personal Property 19% Vacant Land and Agriculture 16% Residential: Primary Residence 10% Residential: Rental & Other 10% Railroads (varies)* 16% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 19% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. Add estimate of the Value of the Unsecured Personal Property SECONDARY TAX RATE (Levy / S Secondary Net Assessed Values) Set for each secondary fund PRIMARY TAX RATE Levy amount needed for each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund (Levy / S Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-57 Pima County FY 2014/2015 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2010-2014 2010 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2011 % of Total Amount 11,669,279,111 13.53% 2,135,638,299 2.48% 2012 % of Total Amount 11,853,234,847 14.79% 1,884,980,719 2.35% 2013 % of Total Amount 12,110,969,552 15.58% 1,863,832,058 2.40% 2014 % of Total Amount 12,345,774,193 16.55% 1,330,728,734 1.78% % of Total Amount 12,297,487,370 16.31% 1,380,768,162 1.83% All Class I Property 13,804,917,410 16.01% 13,738,215,566 17.14% 13,974,801,610 17.98% 13,676,502,927 18.33% 13,678,255,532 18.14% II. R. Vacant Land / Agricultural R.E. 11,227,165,868 13.02% 11,578,268,631 14.45% 11,645,859,911 14.98% 12,228,776,011 16.40% 12,451,875,029 16.52% II. P. Vacant Land / Agricultural P.P. 65,795,484 0.08% 67,916,575 0.08% 69,184,640 0.09% 69,054,943 0.09% 68,077,338 0.09% 16-58 All Class II Property 11,292,961,352 13.10% 11,646,185,206 14.53% 11,715,044,551 15.07% 12,297,830,954 16.49% 12,519,952,367 16.61% III. Residential, Owner Occupied 50,009,833,125 58.00% 44,582,602,406 55.62% 40,699,227,418 52.36% 37,227,263,168 49.91% 34,435,159,440 45.68% IV. Residential, Renter Occupied 10,363,649,288 12.02% 9,466,687,034 11.81% 10,387,279,288 13.36% 10,473,817,244 14.04% 13,920,392,173 18.46% V. Railroads 44,374,565 0.05% 48,559,518 0.06% 56,409,827 0.07% 58,865,050 0.08% 67,092,166 0.09% 687,648,377 0.80% 647,790,154 0.81% 882,660,907 1.14% 841,059,802 1.13% 754,689,687 1.00% VII. Historic Commercial 5,666,201 0.01% 4,913,304 0.01% 5,140,936 0.01% 6,225,902 0.01% 6,274,314 0.01% VIII. Historic Rental Residential 3,672,798 0.00% 2,552,985 0.00% 2,376,277 0.00% 917,924 0.00% 917,924 0.00% 16,178,980 0.02% 14,967,074 0.02% 8,144,801 0.01% 7,583,778 0.01% 6,421,784 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year 86,228,902,096 80,152,473,247 77,731,085,615 74,590,066,749 75,389,155,387 -2.12% -7.05% -3.02% -4.04% 1.07% Sources: Values for 2010 and 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2014/2015 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2010-2014 2010 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. All Class II Property 2011 % of Total Amount 10,703,385,108 13.00% 2,185,268,260 2.65% 2012 % of Total Amount 11,299,848,905 14.48% 1,855,522,424 2.38% 2013 % of Total Amount 11,839,619,336 15.56% 1,847,871,364 2.43% 2014 % of Total Amount 12,120,738,012 16.54% 1,318,886,809 1.80% % of Total Amount 12,099,711,523 16.26% 1,380,768,162 1.86% 12,888,653,368 15.65% 13,155,371,329 16.86% 13,687,490,700 17.99% 13,439,624,821 18.34% 13,480,479,685 18.12% 9,304,087,886 11.30% 10,248,274,772 13.13% 10,518,994,198 13.83% 11,282,314,776 15.40% 11,904,855,335 16.00% 52,004,951 0.06% 64,870,571 0.08% 69,109,593 0.09% 68,923,430 0.10% 68,077,338 0.09% 16-59 9,356,092,837 11.36% 10,313,145,343 13.22% 10,588,103,791 13.92% 11,351,238,206 15.50% 11,972,932,673 16.09% III. Residential, Owner Occupied 49,559,640,578 60.18% 44,509,916,327 57.04% 40,645,916,296 53.42% 37,194,981,439 50.77% 34,349,830,511 46.17% IV. Residential, Renter Occupied 9,851,022,802 11.96% 9,345,603,556 11.98% 10,278,198,520 13.51% 10,375,983,567 14.16% 13,772,437,519 18.51% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests Percent Change From Previous Year 37,737,149 0.05% 43,909,822 0.06% 55,461,878 0.07% 58,360,706 0.08% 66,523,685 0.09% 640,976,458 0.78% 642,656,388 0.82% 814,953,373 1.07% 827,950,874 1.13% 747,149,376 1.00% 10,972,356 0.01% 4,805,546 0.01% 5,114,775 0.01% 6,119,050 0.01% 6,211,538 0.01% 3,125,012 0.00% 2,613,602 0.00% 2,335,166 0.00% 860,375 0.00% 894,883 0.00% n/a n/a 18,186,504 0.02% 8,066,392 0.01% 7,583,778 0.01% 6,421,784 0.01% $82,348,220,560 $78,036,208,417 $76,085,640,891 $73,262,702,816 $74,402,881,654 2.18% -5.24% -2.50% -3.71% 1.56% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2014/2015 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2010-2014 Legislative Class 2010 2011 2012 2013 2014 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 21.00% 20.00% 20.00% 19.50% 19.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 17.00% 15.00% 15.00% 15.00% 16.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.53% 12.55% 12.66% 12.68% 12.58% Weighted Average Assessment Ratio for Primary 12.37% 12.44% 12.58% 12.62% 12.55% III. Residential, Primary Residence IV. Residential, Rental & Other V. Railroads IX. Possessory Interests Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-60 Pima County FY 2014/2015 Adopted Budget SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2010-2014 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2010 2011 % of Total Amount 2,226,034,770 23.83% 446,279,772 4.78% 2,672,314,542 28.61% 2012 % of Total Amount 2,139,342,483 25.32% 375,353,067 4.44% 2,514,695,550 29.76% 2013 % of Total Amount 2,192,874,051 26.84% 371,034,576 4.54% 2,563,908,627 31.38% 2014 % of Total Amount 2,157,110,730 28.30% 256,415,847 3.36% 2,413,526,577 31.66% % of Total Amount 2,080,393,403 27.45% 258,052,514 3.40% 2,338,445,917 30.85% II. R. Vacant Land / Agricultural R.E. 636,359,525 6.81% 537,517,642 6.36% 491,798,258 6.02% 439,909,044 5.77% 413,759,181 5.46% II. P. Vacant Land / Agricultural P.P. 4,819,671 0.05% 3,661,192 0.04% 3,539,894 0.04% 3,322,740 0.04% 3,427,493 0.05% 641,179,196 6.86% 541,178,834 6.40% 495,338,152 6.06% 443,231,784 5.81% 417,186,674 5.51% All Class II Property 16-61 III. Residential, Owner Occupied 4,968,230,234 53.18% 4,424,576,228 52.37% 4,036,698,072 49.40% 3,690,043,699 48.40% 3,409,651,055 44.98% IV. Residential, Renter Occupied 1,012,886,868 10.84% 924,625,750 10.94% 1,015,495,228 12.43% 1,024,062,086 13.43% 1,365,044,133 18.01% V. Railroads 7,543,539 0.08% 7,283,931 0.09% 8,461,479 0.10% 8,829,761 0.12% 10,734,741 0.14% 38,687,839 0.41% 34,541,059 0.41% 49,963,096 0.61% 42,615,692 0.56% 37,488,217 0.49% 1,189,903 0.01% 975,258 0.01% 1,028,187 0.01% 1,214,053 0.02% 1,192,120 0.02% VIII. Historic Rental Residential 367,281 0.00% 255,301 0.00% 237,629 0.00% 91,792 0.00% 91,792 0.00% IX. Possessory Interests 161,791 0.00% 149,675 0.00% 81,452 0.00% 75,836 0.00% 64,219 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial Percent Change From Previous Year $9,342,561,193 $8,448,281,586 $8,171,211,922 $7,623,691,280 $7,579,898,868 -5.26% -9.57% -3.28% -6.70% -0.57% Sources: Values for 2010 through 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2014/2015 Adopted Budget PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2010-2014 2010 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2011 % of Total Amount 2,014,935,089 22.54% 458,384,622 5.13% 2,473,319,711 27.67% 2012 % of Total Amount 2,067,904,180 24.88% 368,788,290 4.44% 2,436,692,470 29.32% 2013 % of Total Amount 2,146,426,015 26.58% 367,884,112 4.56% 2,514,310,127 31.14% 2014 % of Total Amount 2,121,813,049 28.07% 254,156,433 3.36% 2,375,969,482 31.43% % of Total Amount 2,050,871,063 27.27% 258,052,514 3.43% 2,308,923,577 30.70% II. R. Vacant Land / Agricultural R.E. 529,647,247 5.93% 496,985,380 5.98% 469,030,209 5.81% 426,659,489 5.64% 404,429,880 5.38% II. P. Vacant Land / Agricultural P.P. 7,311,425 0.08% 3,850,650 0.05% 3,527,888 0.04% 3,307,677 0.04% 3,427,493 0.05% 536,958,672 6.01% 500,836,030 6.03% 472,558,097 5.85% 429,967,166 5.68% 407,857,373 5.43% All Class II Property 16-62 III. Residential, Owner Occupied 4,925,214,375 55.09% 4,418,416,161 53.17% 4,031,369,378 49.93% 3,686,808,223 48.77% 3,401,121,728 45.24% IV. Residential, Renter Occupied 964,357,366 10.79% 914,191,660 11.00% 1,005,441,098 12.45% 1,015,072,592 13.43% 1,351,489,802 17.98% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests Percent Change From Previous Year 6,415,290 0.07% 6,586,474 0.08% 8,319,284 0.10% 8,754,108 0.12% 10,643,789 0.14% 31,910,628 0.36% 31,994,108 0.39% 40,602,608 0.50% 41,202,437 0.55% 37,111,820 0.49% 1,158,716 0.01% 961,109 0.01% 1,022,955 0.01% 1,193,216 0.02% 1,180,192 0.02% 312,502 0.00% 261,359 0.00% 233,518 0.00% 86,037 0.00% 89,488 0.00% n/a n/a 180,841 0.00% 80,669 0.00% 75,836 0.00% 64,219 0.00% $8,939,647,260 $8,310,120,212 $8,073,937,734 $7,559,129,097 $7,518,481,988 -0.51% -7.04% -2.84% -6.38% -0.54% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: Values from Pima County Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2014/2015 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) 16-63 Fiscal Year Original Real Property Tax Levy 2003-04 260,570 (987) 259,583 250,929 96.3% 259,564 100.0% 2004-05 281,172 (494) 280,678 271,841 96.7% 280,508 99.9% 2005-06 302,127 (291) 301,836 292,019 96.7% 301,775 100.0% 2006-07 330,240 (322) 329,918 318,520 96.5% 329,818 100.0% 2007-08 362,535 (622) 361,913 348,741 96.2% 361,687 99.9% 2008-09 379,674 (360) 379,314 363,624 95.8% 379,040 99.9% 2009-10 402,062 (101) 401,961 384,983 95.8% 401,662 99.9% 2010-11 402,532 (384) 402,148 383,978 95.4% 400,227 99.5% 2011-12 383,709 383,709 369,100 96.2% 382,811 99.8% 2012-13 370,922 370,922 357,556 96.4% 357,556 96.4% Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Source: Pima County Comprehensive Annual Financial Report, Fiscal Year Ending June 30, 2013, Exhibit D - 8. (1) Collected through June 30, 2013(1) Amounts collected are on a cash basis rather than the modified accrual basis used in financial statements. Amount Percent of Adjusted Levy Pima County FY 2014/2015 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) 16-64 (1) (2) (3) Fiscal Year Pima County Regional Flood Control District(2) County Free Library State of Arizona State Education Assistance Junior College District City of Tucson City of South Tucson Central AZ Water Conservation District(3) 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 2010/11 4.1063 0.2635 0.3100 0.0000 0.3564 1.0848 0.9550 0.1999 0.1000 2011/12 4.2396 0.2635 0.3460 0.0000 0.4259 1.1094 1.1621 2.6603 0.1000 2012/13 4.2425 0.2635 0.3460 0.0000 0.4717 1.1741 1.2639 2.7640 0.1000 2013/14 4.4921 0.2635 0.3753 0.0000 0.5123 1.2933 1.4304 2.9776 0.1400 2014/15 5.0251 0.3035 0.4353 0.0000 0.5089 1.3344 1.4606 0.2528 0.1400 Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Use Fee of $226.00 in fiscal year 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, $427.00 in 2011/12, $474.00 in 2012/13, $548.00 in 2013/14, and $615 in 2014/15. The District also levied an Annual Membership Dues Fee of $4.34 per lot in fiscal year 2011/12, $6.24 per lot in 2012/13, $8.38 per lot in 2013/14, and $9.87 per lot in 2014/15. Pima County FY 2014/2015 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2013 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% 2011 631,124 0.52% 354,957 0.46% 986,081 0.50% 2012 633,499 0.38% 356,881 0.54% 990,380 0.44% 2013 637,874 0.69% 358,172 0.36% 996,046 0.57% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Department of Administration, Office of Employment and Population Statistics. 16-65 Pima County FY 2014/2015 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2005 - 2013, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2011 6,438,178 986,081 15.32% 3,843,370 59.70% 1,608,727 24.99% 2012 6,498,569 990,380 15.24% 3,884,705 59.78% 1,623,484 24.98% 2013 6,581,054 996,046 15.14% 3,944,859 59.94% 1,640,149 24.92% 2020 7,485,000 1,100,000 14.70% 4,506,900 60.21% 1,878,100 25.09% 2030 8,852,800 1,243,100 14.04% 5,359,500 60.54% 2,250,200 25.42% 2040 10,218,200 1,379,600 13.50% 6,174,900 60.43% 2,663,700 26.07% 2050 11,562,500 1,518,200 13.13% 6,925,300 59.89% 3,119,000 26.98% Note: Population as of July 1 for the year indicated. Source for July 1, 2005, to July 1, 2013, population estimates: Arizona Department of Administration, Office of Employment and Population Statistics. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Population Projections: 2012-2050, Medium Series, Arizona Department of Administration, Office of Employment and Population Statistics, December 7, 2012. 16-66 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY 16-67 Year Population as of July 1 Total Employment Unemployment Rate Mining & Logging Construction Manufacturing Private Service Providers Government 2004 914,011 417,500 4.6% 1,300 24,000 28,400 226,100 76,900 2005 940,004 418,200 4.5% 1,400 25,700 28,300 233,600 77,100 2006 959,474 429,300 3.9% 1,600 27,900 28,100 244,800 76,300 2007 977,258 438,700 3.6% 1,800 26,500 27,500 250,500 77,900 2008 984,032 446,600 5.7% 1,900 22,800 27,200 248,300 79,800 2009 984,274 442,500 9.0% 1,700 16,600 25,100 237,600 79,100 2010 981,168 434,800 9.4% 1,800 15,000 24,000 233,200 78,200 2011 986,081 426,400 8.4% 1,900 14,500 23,400 236,900 76,800 2012 990,380 425,500 7.4% 2,100 14,400 23,400 241,200 77,700 2013 996,046 418,300 7.0% 2,300 15,300 23,200 243,000 77,300 Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Department of Administration, Office of Employment and Population Statistics. Pima County FY 2014/2015 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration East Building Administration West Building Legal Services Building Public Works Building Bank of America Building Pima Emergency Communications & Operations Center 724-8011 724-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue 3434 E. 22nd Street Tucson, AZ 85713 General Government Services Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board Communications Office County Administrator Elections Ally Miller Ramon Valadez Sharon Bronson Raymond Carroll Richard Elias Bill Staples Robin Brigode Jeff Nordensson C.H. Huckelberry Brad R. Nelson Linda Mayro 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 1st Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 1st Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Road Tucson, AZ 85756 150 W. Congress St, 3rd Fl 130 W Congress St, 10th Fl 1301 S. Mission Road Tucson, AZ 85713 150 W Congress St, 4th Fl 33 N. Stone, 17th Fl 3434 E. 22nd St, Ste A Tucson, AZ 85713 201 N. Stone Ave, 6th Fl Facilities Management Finance & Risk Management Fleet Services Michael L. Kirk Tom Burke Frank Samaniego Human Resources Information Technology Office of Emergency Mgmt & Homeland Security Office of Sustainability & Conservation Procurement Recorder Treasurer Allyn Bulzomi Jesse Rodriguez Mike Hein 724-2738 724-8126 724-8051 724-8094 724-8126 724-8172 724-8449 724-9999 724-8751 724-6830 George Widugiris F. Ann Rodriguez Beth Ford, CPA 130 W Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 724-8161 724-4350 724-8341 Hank Atha 130 W. Congress St, 10th Fl 724-3992 Margaret Kish 2797 E Ajo Way Tucson, AZ 85713 2797 E Ajo Way Tucson, AZ 85713 101 N. Stone Ave, 4th Fl 33 N. Stone Ave, 8th Fl 243-6745 2500 E. Ajo Way Tucson, AZ 85713 3500 W. River Rd Tucson, AZ 85741 200 N. Stone 434-1339 724-3104 724-3030 740-2670 724-8028 724-8113 724-9300 724-6451 Community Resources Community & Economic Development Admin Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex / Stadium District Natural Resources, Parks & Recreation School Superintendent Art Eckstrom Melinda Cervantes Tom Moulton Chris Bartos Chris Cawein Dr. Linda Arzoumanian 16-68 243-6741 594-5601 724-7353 877-6262 724-8451 Pima County FY 2014/2015 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Toni Hellon Vince Roberts, Admin Constable Barbara LaWall Dr. Gregory Hess Legal Defender Justice Court Ajo Isabel Garcia Judge Walter Weber Justice Court Green Valley Judge Lisa Royal Justice Court Tucson Juvenile Court Presiding Judge Keith Bee Presiding Judge Kathleen Quigley Office of Court Appointed Counsel Public Defender Public Fiduciary Sheriff Robert Hirsch Superior Court Presiding Judge Sarah Simmons Lori Lefferts Philip Grant Clarence W. Dupnik 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 2825 E. District St Tucson, AZ 85714 32 N. Stone Ave, 8th Fl 111 La Mina Avenue, Ajo AZ 85321 601 N. La Canada Drive Green Valley, AZ 85614 115 N. Church Ave, 2nd Fl 2225 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, Ste 1905 724-3216 740-5442 740-5600 724-8600 33 N. Stone Ave, Ste 2100 32 N. Stone Ave, 4th Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress Street, 4th Fl 724-6800 740-5454 351-4900 724-7454 724-7774 724-5775 387-7684 648-0658 724-3171 724-2000 724-4465 724-3932 Health Services Environmental Quality/ Health Ursula Nelson Francisco Garcia Office of Medical Services Jan Lesher 33 N. Stone Ave, Ste 700 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 130 W. Congress St, 10th Fl Mary Tyson Carmine Debonis, Jr. John Bernal Suzanne Shields 130 W. Congress St, 9th Fl 201 N. Stone Ave, 1st Fl 130 W. Congress St, 10th Fl 97 E. Congress, 3rd Fl 724-4473 724-6506 724-8474 724-4681 Jackson Jenkins 201 N. Stone Ave, 8th Fl 724-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 724-6410 724-8977 Public Works Capital Projects Development Services Public Works Admin Regional Flood Control District Regional Wastewater Reclamation Transportation 16-69